10-22-03 vAGENDA
REGULAR MEETING OF
TREE CONSERVATION BOARD
October 22, 2003
7:00 p.m.
Adele Grage Cultural Center
1. Call to Order
2. Recognition of Visitors
3. Introduction of New Members
4. Election of Officers
5. Approval of Minutes of Meeting of October 8, 2003
6. Old Business
None.
7. New Business
A. Tree Removal Applications:
1. 160 Magnolia
2. Lot 1, Block 77, Section H (West 4'~ Street)
3. Lot 2, Block 77, Section H (West 4`~ Street)
4. 1729 Ocean Grove Drive
5. Lot 6, Block 203, Section H (Jasmine Street)
B. Report to City Commission
8. Reports and Announcements
9. Adjournment
All information related to these applications and full legal descriptions for the subject properties are
available for review at the City of Atlantic Beach Building Department located at 800 Seminole Road,
Atlantic Beach, Florida.
If any person decides to appeal any decision made by the Tree Conservation Board with respect to any
matter considered at the above meeting, he or she will need a record of the proceedings, and for such
purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is based.
Notice to persons needing special accommodations and to all hearing impaired persons: In accordance
with the Americans with Disabilities Act, persons needing special accommodation to participate in this
proceeding should contact the City of Atlantic Beach (904) 247-5$00, 800 Seminole Road, Atlantic
Beach, Florida 32233 not later than five days prior to the date of this meeting.
MINUTES OF THE
REGULAR MEETING OF THE
TREE CONSERVATION BOARD
October 22, 2003
A regular meeting of the Tree Conservation Board was held Wednesday, October 22, 2003, at the Adele
Grage Cultural Center. Present were Charles Carroll (arrived at 7:20 p.m.), Bill Permenter, Maureen
Shaughnessy, Building Official Don Ford and Susan Dunham.
1. Call to Order
The meeting was called to order at 7:15 p.m.
2. Recognition of Visitors
Tvlr. Rusty Pritchett introduced himself. He stated that he would be submitting a Tree Removal
Application for removal of four trees in the interior zone: three cabbage palms less than 20" and a 28" to
30" magnolia tree. Mr. Pritchett asked what types of trees he could plant to mitigate for the protected
magnolia tree. Board Member Shaughnessy advised Mr. Pritchett that he could plant any type of
hardwood tree shown on the list of recommended trees attached to the application form.
3. Introduction of New Members
New members were not present.
4. Election of Officers
This item was deferred to the next meeting.
5. Approval of Minutes of Meetings of October 8, 2003
A motion was made by Board Member Permenter, seconded by Board Member Carroll, and
unanimously carried to approve the Minutes of October 8, 2003.
6. Old Business
None.
7. New Business
A. Tree Removal Applications
1. 160 Magnolia: Mr. Frank Pasko introduced himself. Building Official Ford stated that the applicant
was removing an 8.5" oak and a 6.5" oak and protecting a 7.5" oak in the interior zone for mitigation.
A motion was made by Board Member Permenter, seconded by Board Member Carroll, and
unanimously carried to direct the Building Official to issue a permit for the removal of an 8.5" oak
and a 6.5" oak to be mitigated on site with a 7.5" oak in the interior zone.
2. Lot 1, Block 77, Section H (West 4`h Street): Mr. Larry Smallwood introduced himself. Building
Official Ford advised that the applicant was removing a 12.73" oak that required mitigation. He further
advised that tree No. 5 was a 5.41" oak that could be used for mitigation. Mr. Smallwood informed the
board that he thought tree No. 13 was a 3" oak tree which could be used for mitigation. Building Offcial
Ford stated that he would verify the size of this oak tree.
A motion was made by Board Member Permenter, seconded by Board Member Carroll, and
unanimously carried to direct the Building Official to issue a permit for the removal of one 12.73"
oak to be mitigated on site with a 3" oak and a 5.41" oak
Minutes of Tree Conservation Board
October 22, 2003
Page 2
3. Lot 2, Block 77, Section H (West 4`h Street): Building Official Ford advised that the pine tree in the
interior zone measured 18.47" and required no mitigation.
A motion was made by Board Member Pcrmcntcr, seconded by Board Member Carroll, and
unanimously carried to direct the Building Official to issue a permit for the removal of an 18.5"
pine in the interior zone with no mitigation required.
4. 1729 Ocean Grove Drive: Building Official Ford advised that the 10" oak in the interior zone
required no mitigation.
A motion was made by Board Member Carroll, seconded by Board Member Pcrmcntcr, and
unanimously carried to direct the Building Official to issue a permit for the removal ofa 10.19" oak
with no mitigation required.
5. Lot 6, Block 203, Section H (Jasmine Street): Mr. Paul Finley of Beaches Habitat introduced
himself. He pointed out to the board that he inadvertently omitted a 16" cabbage palm marked as tree "I"
that he would like to remove. He also pointed out that trees "B," "G" and "H" were not located on the
property. Mr. Finley explained that the soil on the property was contaminated and the Department of
Environmental Protection was requiring them to cap the lot to prevent leaching of the contaminants. He
stated that in order to accomplish this, they needed to remove all the trees to install an impervious
membrane two feet down.
Board Member Shaughnessy advised trees "C," "D" and "E" were dead. Building Official Ford stated
that one hardwood tree and two cabbage palms (trees "F," "A" and "I") to be removed were protected and
required mitigation. Mr. Finley advised that Beaches Habitat owned the lot next to this site and asked if
they could plant the mitigation trees at this location. Building Official Ford reminded board members that
they have allowed off-site mitigation in the past.
A motion was made by Board Member Pcrmcntcr, seconded by Board Member Carroll, and
unanimously carried to direct the Building Official to issue a permit for the removal of
32" of palm and 10" of hardwood to be mitigated off-site with 16" of palm and 5" of hardwood
and/or by payment into the Tree Fund at $117 per inch.
Mr. Finley asked if they could plant the mitigation trees in Francis Cove III. Discussion was held and the
board determined that this would be permitted. Building Official Ford clarified that these would be new
trees planted at Francis Cove III and did not mean that Beaches Habitat could use trees that were already
on this site for mitigation.
B. Report to City Commission: Building Official Ford advised that he prepared a summary of the
board's activities which he would bring to the next Tree Conservation Board meeting.
Board Member Shaughnessy reminded board members that the meeting schedule for November had been
changed from November 12 and 26 to November 5 and 19 due to the Thanksgiving holiday.
8. Reports and Announcements
Board Member Shaughnessy advised that she ordered "A Handbook for Tree Board Members" from the
National Arbor Day Foundation which she thought would be helpful to board members.
Building Official Ford stated that he would give a short orientation session to the new board members
prior to the next meeting.
Minutes of Tree Conservation Board
October 22, 2003
Page 3
Board Member Permenter expressed concern with regard to publicity and information being attributed to
the Tree Conservation Board as a whole when, in fact, it was one person who was quoted.
Building Official Ford stated that he spoke with two scout troops about locating exceptionally large trees
in Atlantic Beach but neither group was interested in this project.
Board Member Permenter advised that he would be very interested in reworking the Tree Removal
Application again. Building Official Ford suggested adding this item to the agenda for the next meeting.
Building Official Ford advised that there were two applicants this evening who required no mitigation.
He stated that it was his opinion that these types of situations should not be held to the current process
and would like the board to give him the authority to allow people to remove two, three or four trees
when no mitigation was required. He further stated that he would still add these to the agenda but the
applicant would not be required to attend the meeting. Building Official Ford stated that this would
require a change to the ordinance and would like each board member think about this. Board Member
Permenter responded that he did not have a problem with this change as long as the board set the
parameters.
9. Adjournment
There being no other business or discussion, the meeting was adjourned at 8:00 p.m.