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08-20-01 v . . 0 AGENDA REGULAR MEETING OF TREE CONSERVATION BOARD August 20,2001 7:30 p.m. City Hall Commission Chambers 1. Call to Order 2. Recognition of Visitors 3. Approval of Minutes of Meeting of August 6, 2001,and August 11, 2001 4. Old Business A. Tree Removal Applications 1) The north 40' of Lot 5 together with the south 40' of Lot 4,Block 130, Section H 2) Lot 6 together with the south 10' of Lot 5,Block 130, Section H 10 5. New Business A. Tree Removal Applications None. 6. Reports and Announcements 7. Adjournment 0 If any person decides to appeal any decision made by the Tree Conservation Board at the above meeting, he will need a record of the proceedings,and for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony of evidence upon which appeal is to be based. MINUTES OF TREE CONSERVATION BOARD August 20, 2001 A regular meeting of the Tree Conservation Board was held Monday, August 20, 2001, in the City Hall Conference Room. Present were Chairperson Mae Jones, Richard Bell, Camille Hunter, Judith Jacobson, Building Official Don Ford and Susan Dunham. 1. Call to Order Chairperson Jones called the meeting to order at 7:35 p.m. 2. Recognition of Visitors None. 3. Approval of Minutes of Meeting of August 6, 2001, and August 11, 2001 A motion was made by Board Member Jacobson, seconded by Board Member Hunter and unanimously carried to approve the Minutes of the Tree Conservation Board Meeting of August 6, 2001. A motion was made by Board Member Jacobson, seconded by Board Member Bell and unanimously carried to approve the Minutes of the Tree Conservation Board Meeting of August 11, 2001. 1110 4.A. Old Business/Tree Removal Applications 1) The north 40' of Lot 5, together with the south 40' of Lot 4,Block 130, Section H: Mr. Buddy Martin introduced himself. Mr. Martin advised that the company they hired to clear lots 3 and 4 mistakenly cleared a good portion of this lot. He further stated that the survey included with their application was completed prior to the clearing of the lot. Board Member Bell expressed his concern that the survey for this site might be inaccurate since the survey for agenda item 4.A.2) Lot 6 together with the south 10' of Lot 5 was inaccurate. Mr. Martin stated that he disagreed that the survey was inaccurate because he personally verified the survey. The Board reviewed Sec. 23-17(g)(3)(c), page 1359, of the Tree Ordinance. Mr. Martin stated this section of the Ordinance would only pertain if the Board members were unable to determine the trees that were removed; he has a survey which shows the trees on the property. The Board agreed that an inch-for-inch replacement penalty was adequate. A motion was made by Board Member Jacobson, seconded by Board Member Bell and unanimously carried to approve the application and to direct Building Official Ford to issue a permit for the removal of 28" of protected oak to be replaced with 28" of oak in light of the fact that the oaks were cut down before the permit was issued. 2) Lot 6 together with the south 10' of Lot 5, Block 130, Section H: Mr. Martin stated that he believes this survey is also correct. Board Member Jacobson stated she found a 13.37"pine tree that was not shown on the survey. Chairperson Jones stated that the maple cluster located to the back of the lot on W. 6th Street is 30"and the 3"and 7"maples are not maple trees. Discussion was held with regard to the survival rate of the trees in the lower portion of the lot if the lot were built up. Board Member Hunter stated that the applicant could not fill the lot with any dirt if he expected the trees to survive. Board Member Bell suggested moving the trees in this lower portion to another part of the lot. • • Minutes of Tree Conservation Board August 20, 2001 Page 2 Building Official Ford advised that the side yard setback for a corner lot is 15 feet so the applicant would have to move the house 4.2 feet to the north of its current proposed location. Board Member Bell stated that moving the structure to the north could possibly affect the double pine. Building Official Ford stated that the applicant has room to move the structure to the north and the west. The Board discussed other inaccuracies of the survey. Board Member Bell stated that there are more trees in the southwest corner of the lot by the maple cluster. Chairperson Jones stated that the 3"maple and the 7"maple were not maple trees but she was unsure of the correct species. Board Member Bell advised that the 6"oak cluster is actually an 8"oak cluster. The Board determined that the applicant needs to mitigate for a 27"maple, a 10"maple and a 22"pine for a total of 59"of hardwood. A motion was made by Board Member Hunter, seconded by Board Member Jacobson and unanimously carried to approve the application and direct Building Official Ford to issue a permit for the removal of 59" of hardwood to be mitigated by 29.5" of hardwood which 23" has been identified on site leaving 6.5" of hardwood to be identified on site, planted on site or pay into the Tree Fund. Discussion was held with regard to whether or not the applicant could move trees from one lot to use as mitigation for the other lots. A motion was made by Board Member Jacobson, seconded by Board Member Hunter and unanimously carried that the 28" of protected oak required as mitigation for the protected trees removed on the north 40' of Lot 5,together with the south 40' of Lot 4, Block 130, Section H, can be mitigated anywhere on this lot or on Lots 1, 2 or 3, Block 130, Section H. 5.A. New Business/Tree Removal Applications: None. 6. Reports and Announcements: The Board discussed lyme disease. Chairperson Jones requested bug suits for all the Tree Conservation Board members. Building Official Ford stated that the City wants to protect the Board members and he would order the bug suits. Discussion was held with regard to the Board members becoming weary of having to correct inaccurate surveys. A motion was made by Board Member Jacobson, seconded by Board Member Bell and unanimously carried that the Tree Conservation Board establish standards of accuracy effective August 20, 2001, for tree surveys submitted with applications. These standards are determined by the requirements as set forth on the application and in the Tree Ordinance. These standards include but are not limited to the placement of the tree(s), size of the tree(s), indication of the lot line, relative position of the tree(s) and the marking of the tree(s). If a total of three standards are not met on any survey, Tree Conservation Board members will reject the survey as inaccurate and communicate the survey's inaccuracy to the Building Official or at the Tree Conservation Board meeting. Minutes of Tree Conservation Board August 20, 2001 Page 3 7. Adjournment: There being no other business or discussion, the meeting was adjourned at 9:45 p.m. / Ric!;rd Bell, Secretary '