Meeting Room Occupancy/Varinance Letter 2011 j s '" `` City of Atlantic Beach Building Department
�' � 800 Seminole Road
1 ��s)
0 lo x Atlantic Beach, Florida 32233
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Telephone (904) 247 -5800
'3 Fax (904) 247 -5805
www.coab.us
April 8, 2011
Ashford Atlantic Beach, LP
C/o Frank W. Rousseau, Director of Project Management
14185 Dallas Parkway Suite 1150
Dallas, Texas 75245
RE: Issuance of Certificate of Completion for Conference Room Addition
This letter is in follow -up to our meeting on April 7, 2011 to discuss the temporary parking
agreement as indicated in the attached letter dated November 17, 2010 reducing the occupant
capacity of the Banquet Rooms to accommodate the now completed conference room addition.
Sonya Doerr, City Planning Director, Erika Hall, Principal Planner, Frank W. Rousseau, Director
of Project Management and I were present at the meeting.
We agreed the temporary reduction of 110 occupants for the Banquet Room will be made
permanent and a variance for the required parking will not be required. Therefore, permanent
maximum occupant load signs must be placed showing a maximum occupant load for the Banquet
Room of 462 occupants. This agreement is made with the understanding that any future additions
requiring additional parking will not be allowed unless the required parking is provided or a
variance is obtained from the City of Atlantic Beach Community Development Board.
If you have any questions, or need additional information please let me know.
Sincerely,
)111-e- Michael Grif in, BO, CFM, Building Official
Sonya Doerr, AICP, Director of Planning
Erika Hall, Principal Planner
REMINGTON
The premier service provider to the hospitality industry"'
November 17, 2010
City of Atlantic Beach
Erika Hail, Principal Planner
Mike Griffin, Inspections Official
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
Re: Temporary Occupancy Modifications
Greetings,
This letter is a follow up to our meeting on Monday, November 15, 2010 at 3:00
p.m. in which it was proposed to offer a temporary reduction in occupancy of the
Banquet Rooms to accommodate the said shortage in parking until a variance could
be acquired in which the temporary reduction would be returned to the original
quantities.
The said proposal would temporality reduce the occupancy capacity in the Banquet
Room from the current amount of 572 to a reduced amount of 462; a difference of
110 people. It is understood that we would apply for a variance and recapture the
original 110 people counts once the issues were resolved through the Planning and
Zoning Meeting with the City Council.
We would like to apply for the said variance to be presented as soon as possible and
would welcome the opportunity to be considered for a special session or to be put on
the docket for the next available meeting.
Thank You for your help in allowing us to proceed with the construction of the
proposed Meeting Rooms in an effort to allow us to retain the original design intent
from the previous renovation. We understand that our permit will be released upon
the receipt of r- 1 ed plans, sent to you on the 16 of November, and the
submitt. t '- ptter. Please notify me as soon as the permit is available.
Si RR r IY,
„ .. City cs Atlantic Beach
P ? ,r;; and Zoning department
Fran
or
ousse:
r va verifies compflance with appticabie
Direct of Pr, ctManagement Et bdiv =sion and other host land
1, . 5 a as Parkway, Suite 1150 P 4 .0 regulations, but does not constitute
. the issuance of permits. Compliance
Dallas, Texas 75254 f , aa Budding Code and all other applicable
Office (972) 980 -2700 Sta4e and Federal permitting requirements
r t:.'erified by signature of the City of Atlantic
Direct (972) 778 -9283 - F: siiding Official prior to the issuance of a
Cell: (214) 280 -5318 ` < ,g Permit. 0
Office Fax (214) 396 -2006 +ro By:
e-Fax: (214) 317 -4943 ` o i o ve9 meat Director
Email Address: frankrousseau Ccaremingtonhoteis.com e_ ` �
REMINGTON.
The premier service provider to the hospitality industry"
14185 Dallas Parkway Suite 1 150 Dallas, Texas 75254
(972) 980 -2700 Fax (972) 980 -2705 www.remingtonhotels.com