Agenda Item 8DAGENDA TI`EM # 8D
MAY 9, 2011
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Emergency Purchase
DATE: May 2, 2011
SUBMITTED BY: David E. Thompson, Asst. City Manager
BACKGROUND:
Several months ago, firefighters from Station 55 in Atlantic Beach initiated a number of upgrades
and improvements in the facility. Most of the work was simply to address the daily wear -and -tear
that can be expected in a building that houses firefighters 365 days per year.
During the planning stages, Atlantic Beach became aware of some water damage that had
damaged some ceiling tiles. As a result of the water damage, Atlantic Beach staff had a company
that specializes in mold evaluations examine the building. After the evaluation, it was clear that
there was mold damage that would need to be corrected as soon as possible. However, the first
order of business is to stop the leaks to prevent further damage.
Atlantic Beach Building Official Mike Griffin contacted several roofing companies to provide
evaluations and quotes on fixing the problem. It became clear that the roof could not simply be
patched. It needed to be replaced. When the roof was built more than 24 years ago, it was a 20
year roof. See attached memo from Building Official Mike Griffin.
The City received four (4) quotes from roofing companies, and the lowest quote was from
RoofMasters for a total of $29,725.
The fire department section of the present building is scheduled to remain in operation regardless
of the new police building. The police and fire sections share much of the same roofing, and it is
not feasible to limit the new roofing to the fire department section only. Additionally, no
definitive plans have been made for the use of the existing police department building after the
police department moves into new facilities. However, most discussion has suggested that a large
part of the building will probably be retained and renovated. If this is the case, then the building
will need a functional roof.
BUDGET: The cost for a new roof will be $29,725. Staff is planning to utilize funding from the
Police Department to cover these expenses.
RECOMMENDATIONS: To approve the emergency purchase of a new roof for the Police/Fire
Building for $29,725.
ATTACIEVIENTS: Memorandum from Mike Griffin, Building Official
REVIEWED BY CITY MANA
AGENDA ITEM NUMBER.
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