Agenda Item 7AAGENDA ITEM # 7A
MAY 23, 2011
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE 20 -11 -110: AN ORDINANCE
AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2010 AND
ENDING SEPTEMBER 30, 2011.
DATE: May 16, 2011
SUBMITTED BY: David E. Thomp4n A stant City Manager
BACKGROUND:
Three (3) amendments are included in the attached Ordinance No. 20 -11 -110. Each one is
explained briefly in this report, and more detailed staff reports are included in the
agenda package.
1. The competitive bids for the Tideviews Preserve Dock/Boardwalk Extension and
Kayak/Canoe Launch/Landing came in over budget. The proposed ordinance will transfer
$72,000 from the General Fund into the Convention Development Tax Fund to enable the
City to award a construction contract for this project.
2. The Police Department is requesting a transfer of $2,000 of Project Generated Income
(forfeiture money) into the Police Operating Expense account where it will be spent on
surveillance equipment.
3. As a result of the reduction in Community Development Block Grant Funding for this
fiscal year, the proposed ordinance reduces the Capital Outlay Account for Park and
Recreation by $18,517.
BUDGET: The proposed budget amendment recognizes changes to the 2010 -11
budget that are recommended by staff.
ATTACHMENTS: ORDINANCE NUMBER 20 -11 -110
RECOMMENDATION: Approve Ordinance Number 20 -11 -110
CITY MANAGER APPRO
AGENDA ITEM # 7A
MAY 23, 2011
ORDINANCE NO. 20-11-110
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the City has received bids for the dock extension at Tideviews Park in
excess of the available funds. The City staff recommends transferring excess fund balance from
the General Fund to the project in the current year and then reimbursing the General Fund with
Convention Development Tax Funds to be budgeted in the 2012 Annual Budget. Temporarily
borrowing the funds will enable the project to proceed timely in order to meet the grant deadline
of completion by the end of the fiscal year, and
WHEREAS, the City has acquired confiscated funds in the amount of $2,000 that
requires City Commission approval and an appropriation to spend. This ordinance creates a
budget for those funds, and
WHEREAS, the City has received notification that Congress has reduced the funding for
C.D.B.G. programs for the current year. The Parks and Recreation Improvements budget is
being reduced by $18,517.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2010/2011 Budget to be amended as follows:
GENERAL FUND
Expenses:
Transfer to Convention Development Tax Fund $72,000
Fund Balance:
CONVENTION DEVELOPMENT TAX FUND
Revenues
Transfer from General Fund
<$72,000>
$72,000
Expenses:
Parks and Recreation
Capital Outlay — Tideviews Dock Extension $72,000
Fund Balance: $0
AGENDA ITEM # 7A
MAY 23, 2011
FLORIDA CONTRABAND FORFEITURE FUND
Expenses:
Police Department
Operating Expenses — surveillance equipment $2,000
Fund Balance: <$2,000>
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
Revenues:
Grant Proceeds <$18,517>
Expenses:
Parks and Recreation
Capital Outlay — Park Improvements <$18,517>
Fund Balance $0
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of May, 2011.
Passed by the City Commission on second and final reading this day of June, 2011.
Mike Borno,Mayor / Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire, City Attorney
Donna L. Bartle, CMC, City Clerk