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CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Meeting Minutes
Tuesday, April 26, 2011
Adele Grage Cultural Center
6:00 p.m.
Present: Lori Gaglione, Lynne Roskein, Tammy Lally, Carolyn McCarthy, Hollie McMillan, Jolyn
Johnson, Cris Garrard with Timmy Johnson (City liaison) and Karen Kempf (recording).
Excused: Jeff Wight, Meade Coplan. Guests: Sarah Boren and Marisse Carbone
1. Call to order - Chair Lori Gaglione called the meeting to order at 6:02 pm.
2. Approval of March 23, 2011Meeting Minutes - The committee noted one change to the
minutes (spelling of "Lori "). Cris moved that the minutes be accepted with the noted
correction. Tammy seconded the motion and the committee unanimously approved the
minutes.
3. New Business
a. Chess and outdoor game area at Bull Park - Sarah Boren gave a 10 minute
presentation on a proposal for a outdoor chess board and stage for the Bull
Park circle. She stated that the changes would enhance an under - utilized space
and create a multi-use area for the community - children and family. The chess
pieces would be 37" tall made of recycled plastic. The palm would need to be
moved and the center dais reduced to allow wheel chair accessibility. With
lighting and shade cover, the projected cost would be approximately $12,000.
After committee discussion of security and maintenance, Cris moved that the
committee approve the project and move the project forward by taking this
proposal to the City Commission. Jolyn seconded the motion and the
committee unanimously agreed to send this proposal on to the City
Commissioners.
4. Ongoing Business
a. Events, Updates, Reports
i. Mid -Week Market- Timmy reported that Jeff has two new vendors and
has had calls from others interested in the market. The music is going
well and hopes to keep people coming and buying produce.
ii. Songwriters' & Acoustic Night- Timmy reported that Songwriters' was
full and that Acoustic likewise, had a good showing of people for spring.
iii. Arts in the Park - Jolyn reported that her volunteers surveyed 173
people. Ninety percent of people said that they would come back.
Forty -one percent were new attendees. Forty-two percent heard about
the event via word of mouth while twenty-eight percent heard through
advertising. The music was good and the event had new artists.
Volunteers did a great job again this year. Jolyn emailed a survey out to
all the artists and will bring results to the next meeting. For the 2012
event, Jolyn will bring the artist application to the committee for review.
iv. Public Art- Jolyn reported the flower design of artist Ginifer Brinkley for
Donner Park was approved by City Commissioners along with two
future sites.
v. Teen Council -Timmy reported that the Teen Council decided to drop
the dog event and instead plans to have a chess tournament at Adele
Grage on June 11,12 -3 pm. There will be no fee involved but
participants will be asked to bring a pet item - food, litter, toy, etc.
There will be no money involved. Cris moved to approve the chess
tournament as proposed by Teen Council; Tammy seconded the motion.
The committee unanimously approved the event.
vi. Art project - Carolyn reported that the final art project for the after -
school program will be with her and Ginifer in May at Donner. They will
also coordinate the public art project with the children as well.
5. New Business contd.
a. Budget - Timmy passed out a chart with last year's approved budget and
suggested budget for the coming year. After discussion of the various events
and needs for the coming year, the committee suggested dropping the Holiday
Sing- along; adding $1000 to the discretionary line item so that another event
can be added by the committee. With these two changes, Tammy moved that
the committee approve the proposed budget for the 2011 -12 year and be sent
to the City Commission; Lynne seconded the motion. All voted in favor except
Jolyn who voted `no' on the proposed CARAC budget. (Approved Budget
attached)
6. Other Agenda Items /Announcements
a. Next meeting - Tuesday, May 24, 2011
7. Adjournment - with no further business, Cris moved that the meeting be adjourned. With
unanimous agreement, Lori adjourned the meeting at 6:57 p.m.
Cultural Arts and Recreation Advisory Committee
Budget Review 2011 -2012
Program /Event /Agency Suggested Committee
Budget 2011 -12 Proposal
Acoustic Night &
Songwriters Concert $5,800 $5,800
Arts in the Park $6,000 $6000
Artisan Faire $1500 $1500
Holiday Sing -along $1000 $0
Mid -Week Market $300 $300
Tennis Tournament (new) $500 $500
Teen Council (new) $1000 $1000
Civic Program (new) $300 $300
Atlantic Beach Elem Programs $16,500 $16,500
Mayport Middle School Programs $14,000 $14,000
Beaches Resource Center $2,000 $2,000
Dial -a -Ride (Beaches Council on Aging) $1,500 $1,500
Beaches Fine Art Series $3,000 $3,000
Discretionary $1,000 $2,000
Advertising & Mailings $1,500 1,500
TOTAL $55,900 55, 900
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