Agenda Item 7AAGENDA ITEM # 7A
JUNE 13, 2011
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Budget Amendment Update
DATE: June 6, 2011
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SUBMITTED BY: David E. Thompson, Asst. City Manager
BACKGROUND: In April 2011, the City Commission approved increasing the budget for
the new Police Building to install a geothermal HVAC system. Based on the projections
from the architects and engineers, such a system will greatly reduce the energy required for
climate control in the building. Over time, this system will save both energy and money.
To determine the best way to design the geothermal system, the engineers need to check the
water quality and temperature of the water source to assure that they are suitable for an
"open- loop" system. This requires drilling a well down to the aquifer to test the water quality
and temperature. If the testing is positive, then the well will be used to run the geothermal as
an "open loop" system.
The original specification developed by the engineers was for a 5" X 2.5" well. Competitive
quotes resulted in a price of $8,600 for one (1) well with necessary permits. Since that time,
the engineers determined that a larger well is necessary due to some of the special ventilation
requirements of the building. A 6" X 3" well has been specified to provide the necessary
flow of water for the geothermal system. This is going in increase the price by $4,350 in
addition to additional permit fees. This increase in size will require a consumptive use permit
from the St. Johns River Water Management District.
As a result, staff is requesting an increase of $5,000.00 in the budget to cover the additional
costs of the larger well and any associated expenses. There is already funding from the %2
cent sales tax in the Governmental Capital Projects Fund, and staff is requesting authorization
to spend it for this purpose.
BUDGET: Based on the approval of Ordinance Number 20 -11 -110, this will increase the
budget $5,000.00 in the Governmental Capital Projects Fund for the new police building.
RECOMMENDATIONS: To approve the additional $5,000.00 in the Governmental
Capital Projects Fund for the new police building.
ATTACHMENTS: None
REVIEWED BY CITY MANAGER:
ArNDA ITEM NUMBER:
ORDINANCE NO. 20-11-110
AGENDA ITEM # 7A
JUNE 13, 2011
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the City has received bids for the dock extension at Tideviews Park in
excess of the available funds. The City staff recommends transferring excess fund balance from
the General Fund to the project in the current year and then reimbursing the General Fund with
Convention Development Tax Funds to be budgeted in the 2012 Annual Budget. Temporarily
borrowing the funds will enable the project to proceed timely in order to meet the grant deadline
of completion by the end of the fiscal year, and
WHEREAS, the City has acquired confiscated funds in the amount of $2,000 that
requires City Commission approval and an appropriation to spend. This ordinance creates a
budget for those funds, and
WHEREAS, the City has determined that a larger well for the geothermal work recently
awarded in connection with the design of the Public Safety building will require an additional
$5,000 to be added to the authorized funding for the project.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2010/2011 Budget to be amended as follows:
GENERAL FUND
Expenses:
Transfer to Convention Development Tax Fund $72,000
Fund Balance: <$72,000>
CONVENTION DEVELOPMENT TAX FUND
Revenues
Transfer from General Fund $72,000
Expenses:
Parks and Recreation
Capital Outlay — Tideviews Dock Extension $72,000
AGENDA ITEM # 7A
JUNE 13, 2011
Fund Balance:
FLORIDA CONTRABAND FORFEITURE FUND
Expenses:
Police Department
Operating Expenses — surveillance equipment
Fund Balance:
$0
$2,000
<$2,000>
Expenses:
-Parks and Reereation
Capital OuAlay Park hrepro 418
GOVERNMENTAL CAPITAL PROJECT FUND
Expenses:
Police Department
Capital Outlay Buildings $5,000
Fund Balance: <$5
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of May, 2011.
Passed by the City Commission on second and final reading this day of June, 2011.
Mike Borno,Mayor / Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire, City Attorney
Donna L. Bartle, CMC, City Clerk