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AGENDA ITEM # 8D
JUNE 13, 201I
Professional Engineering /Planning Services
Atlantic Beach Intracoastal Waterway Parks
Master Plan
June 2, 2011
Revised June 3, 2011
In Association With:
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists Traffic[Transportation Construction Management @AM
AGENDA ITEM # 8D
JUNE 13, 2011
Professional Engineering /Planning Services
Atlantic Beach Intracoastal Waterway Parks Master Plan
PROJECT DESCRIPTION
The City of Atlantic Beach seeks to engage CPH in association with HHI Design to support the
City's efforts in preparing the Intracoastal Waterways Parks Master Plan. The Intracoastal
Waterways Park is defined to include approximately 385 acres of tidal marsh and associated
uplands within the jurisdiction of the City, north of the Atlantic Boulevard ICW Bridge and
including the Tideview, Dutton Island and River Branch Preserves. CPH understands the City's
vision is to create a blueprint for orderly, sustainable public access through passive recreational
opportunities, environmental protection, and awareness through environmental and ecological
education opportunities. CPH will support the City's efforts in developing and implementing a
citizen /stakeholder outreach program to inform, encourage participation and build community
support for the implementation of the master plan.
CITY BUDGET AND ROLE
CPH and their subconsultants shall perform the scope items listed below for a lump sum
amount of $25,000. The City shall be responsible for providing technical support and a
significant level of assistance with the preparation of the plan, including the mapping, inventory
and GIS related support to document existing facilities and accesses as well as ecological
systems. The City staff shall assist in the coordination, scheduling, printing and preparation for
all public outreach and Commission presentations.
SCOPE OF WORK
Task I: Identification and Understanding of Project- Specific Goals and Objectives
1.1 Kick -Off Meeting
The CPH Team will meet with City staff to identify goals, objectives and ideas
pursuant to the establishment of the long -range Master Plan. During this meeting,
discussions will be held regarding the role of City staff, past planning initiatives,
available data, funding, permitting and other physical based planning. Additional
discussions will center on the public outreach efforts and schedule. CPH shall
prepare meeting minutes, highlighting all action items by staff and the CPH Team.
1.2 Proiect Schedule
Following the kick -off meeting, the project schedule will be updated and presented to
the City for approval. The project schedule shall identify all planning milestones and
deliverable dates, as well as all public outreach events.
1.3 Proiect Mission
To further document the City's direction for the Intracoastal Waterways Parks Master
Plan, CPH shall draft a project mission statement that will be distributed with the
kick -off meeting minutes. The project mission statement shall be used to guide the
master plan development and to clearly articulate the City's intent to the public. It is
noted that the mission will be updated as necessary to reflect citizen and City input.
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists Traffic[Transportation Construction Management @XV
AGENDA ITEM # 8D
JUNE 13, 2011
Professional Engineering /Planning Services
Atlantic Beach Intracoastal Waterway Park Master Plan
Task II: Review and Evaluations of Existing Data and Documents
Prior to the kick -off meeting referenced in Task 1.1, CPH shall provide the City with a
list of required data, documents and information to support master planning and
citizen /stakeholder outreach efforts. The information to be provided by the City will
include all previous documentation for Dutton Island, Tideviews and River Branch
Preserves. The City shall provide GIS base data for the CPH Team to produce an
adequate base map for planning activities. The City shall strive to provide CPH with
the documentation prior to or on the date of the kick -off meeting.
The CPH Team shall be responsible for reviewing and evaluating the above
referenced documentation prior to performing the on -site assessment of
opportunities and constraints.
TASK III: Assessment of Opportunities and Constraints
3.1 Base Plan
Based on existing conditions data provided by the City, the CPH Team shall prepare
a base plan that will be used to graphically present an assessment of opportunities
and constraints, the master plan alternatives and the final master plan.
3.2 Area Assessment Tour
Representatives from the CPH Team shall meet with the City representatives to tour
the sites and discuss their opinion about existing opportunities and constraints for
each site, including connections and public access opportunities. Prior to the site
tour, CPH and the City shall discuss assessment day schedule, desired participants
(may include community members or partnering agencies) and
transportation /mobility logistics.
3.3 Draft Opportunities and Constraints Staff Workshop. Assessment & Matrix
Immediately following the area assessment tour (same day or the next day), the CPH
Team and the City, and others determined by the City and CPH, shall hold a
workshop to discuss opportunities and constraints. The outcome of this workshop
will be a matrix highlighting issues and potential solutions and a map or drawing that
graphically depicts the opportunities and constraints. Following the staff workshop,
the CPH Team shall prepare graphics for presentation to the public for input. The
materials will be presented to the City for approval prior to any public publication.
3.4 Opportunities and Constraints Public Outreach Event
The City and CPH will organize, coordinate, facilitate and document a workshop with
identified stakeholders to build community awareness about the master planning
process and discuss the opportunities and constraints. This workshop may be held
on site and include a site tour. Desired outcome for the meeting is to inform the
public on the City's master planning efforts, immerse them into the planning process
and solicit information on access, facilities, programs and other information to
develop master plan alternatives and options.
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists Traffic/Transportation Construction Management @A
AGENDA ITEM # 8D
JUNE 13, 2011
Professional Engineering /Planning Services
Atlantic Beach Intracoastal Waterway Parks Master Plan
TASK IV: Identification of Master Plan Alternatives and Options
4.1 Preliminary Alternative Plan
Based on information received from the tasks above and the public event referenced
in Task 3.4, the CPH Team shall commence preparation of up to three preliminary
master plan alternatives. Elements to be incorporated into the alternatives shall
include but are not limited to public access (water, pedestrian, bike and vehicular),
connectivity, parking, passive recreation facilities, educational /interpretive
opportunities and supporting infrastructure. The preliminary alternative plans will
include a plan graphic of the recommended site improvements and an ease of
implementation matrix that provides general information on such issues as costs,
phasing potential, funding opportunities and maintenance /management implications.
4.2 Staff Workshop & Revisions
The CPH Team will present the alternative master plan concepts to City staff for
comment. Based on the workshop, CPH will make any changes to the master plan
alternatives. The resulting documentation shall be used at a public event to solicit
input on the preferred alternative.
4.3 Alternative Master Plan Concepts Public Workshop
The City and CPH Team shall schedule, coordinate, facilitate and document a public
workshop to solicit input regarding the selection of the preferred master plan
alternative.
TASK V: Master Plan Selection and Strategic /Action Plan
5.1 Final Master Plan Documents
Upon the results of Task IV, the CPH Team will prepare a Final Master Plan based
on the findings of the previous tasks. The Master Plan shall consist of graphic
representation of selected program elements that responsibly maximizes public use
and management of the Intracoastal Waterways Parks.
The Master Plan deliverables will also include cost estimates (capital and
maintenance), identification of funding /financing strategies (including identification of
potential growth) and a phasing or prioritization plan that shall be used to prepare a
10 year Capital Improvement Plan and long range vision.
A sixty percent (60 %) draft of the Master Plan shall be provided to the City staff
within 90 days of the notice to proceed. One hard copy and one electronic copy shall
be provided for copying and distribution by the City.
5.2 Staff Review
The CPH Team will meet with the City staff twice during the development of the final
master plan documents (once at approximately 60% completion and once prior to
providing final deliverables). CPH will incorporate accordingly all City direction.
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists Traffic[Transportation Construction Management
AGENDA ITEM # 8D
JUNE 13, 2011
Professional Engineering /Planning Services
Atlantic Beach Intracoastal Waterway Parks Master Plan
Within 30 days of receiving City comments on the 60% plan for City staff, CPH shall
submit the Final Master Plan for review.
5.3 City Commission Presentation
CPH shall present the final Master Plan to the City Commission, with support from
City staff. The presentation will include a brief summary of the planning process and
detailed discussion of the final deliverables.
One presentation shall be made of the sixty percent (60 %) draft to the City
Commission at a scheduled workshop.
A second presentation shall be made of the Final Master Plan to the City
Commission at a regular Commission meeting.
TASK VI: Citizen /Stakeholder Outreach Program
The previous tasks included two citizen /stakeholder events in addition to the City
Commission presentation. The CPH Team will prepare an Outreach Program
following the kick -off meeting that will incorporate a list of stakeholders, meeting
dates, meeting forums, and communication techniques that will be used to build
support for the master planning process and ultimately increase public awareness
and use of the subject sites. In addition to the events highlighted previously, the
CPH Team will prepare for the City (the City shall be responsible for any printing and
distribution costs) of such items as media releases, website updates, newsletters,
comment forms and event invitations.
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists Traffic/Transportation Construction Management @A