Proposed Annual Budget for 2011-2012 City Of
Atlantic Beach, Florida
poses
Annual Budget
2011-2012
City of Atlantic Beach, Florida
Annual Budget
2011-2012
Mayor
Louis M. Borno
City Commission
Jonathan Daugherty
John L. Fletcher
Carolyn R. Woods -t •J
Paul B. Parsons
City Attorney t
Alan C. Jensen r JJ1
City Manager
Jim R. Hanson
City Clerk
Donna L. Bartle
City of Atlantic Beach
Proposed
Annual Budget
Fiscal Year 2011 -2012
Table of Contents
Introduction
Budget Message I
Combined Summary of all Funds, Revenues and Expenditures 3
Combined Summary of Expenditures by Department 4
Combined Summary of Revenues and Expenditures General Fund 5
Summary of General Fund Revenues 6 -7
Summary of General Fund Expenditures by Division 8
Summary of Special Revenue Funds 9
Summary of Enterprise Funds 10
Summary of Trust and Agency Funds 11
Governing Body
Summary of Governing Body 12
City Commission 13
City Administration
Summary of City Administration 15
City Clerk 16
City Manager 18
Finance 20
Information Technology 22
Human Resources 24
Legal Counsel 26
General Government
Summary of General Government 28
General Government Non - Departmental 29
Convention Development Tax 31
Half Cent Discretionary Sales Tax 33
Debt Service 35
Energy Grant Fund 37
Capital Improvement Fund 39
Planning, Zoning and Building
Summary of Planning, Zoning and Building 41
Planning and Zoning 42
Community Development Block Grant 44
Pension Funds
Summary of Pension Funds 103
General Employee Pension 105
Police Employee Pension 106
Supplemental Information
Budget Policy Highlights 107
Schedule of Transfers 108
Schedule of Capital Outlay 109
Schedule of Projected Cash Balances 110
Account Classification Guide 112
Long Term Financial Plan 120 -132
Sit
yr
Budget Message
To: The Honorable Mayor and City Commission
From: Jim Hanson, City Manager
Date: July 13, 2011
Attached for your review, consideration and amendment is a draft budget for This budget is balanced
the upcoming Fiscal Year 2012. Following commission policy, this budget and maintains
is balanced and maintains contingency levels for each of the major operating contingency levels.
funds in an amount of at least 25 %.
Cities across the nation are experiencing difficult economic conditions. The
downturn has been ongoing for several years and is not expected to improve
significantly any time soon. Atlantic Beach is experiencing the same
problems that other cities have, although those conditions have not affected
us quite as much for reasons which will be outlined in this budget message.
Understanding the economic situation in Atlantic Beach requires a
comprehensive view of the conditions both in recent years and over the Taking a long -term
foreseeable future. A one -year snapshot would not provide the whole perspective is key to
story. Three major long -term factors that affect Atlantic Beach should be keeping Atlantic Beach
considered in connection with this budget. Two of those three affect in sound economic
virtually all of the cities and counties in the country and the third is unique shape.
to beach cities in Duval County. First, revenues continue to decline for most p
major sources. These include the property taxes, sales taxes and interest
revenues. Secondly, pension and healthcare costs continue to increase at
levels that are unsustainable in the long term. Third, the interlocal contracts
with the City of Jacksonville contain the possibility of increased future costs
for Atlantic Beach citizens.
This continuing trend of revenue reductions and cost increases has been Many long -term
accommodated in this budget in several ways. The first is the elimination of investments in the City's
most new capital projects unless they are funded through grants. The new utility systems have
Police building will be addressed separately. Over the last ten years, Atlantic positioned us to get
Beach has made great investments in new storm water facilities, water and through tough current
sewer system rehabilitation, parks and other public facilities. Most of these conditions.
I
have been paid through yearly revenues and without the issuance of new
debt. There have also been several operational cost reductions, some of
which have resulted in service level reductions in recent years. A few of
these have generated public opposition and were restored to the budget by Four vacant positions
the Commission, but most remain in place. Some additional reductions have have been eliminated
been factored in for FY -12. Four vacant positions have been eliminated from the FY -12 budget.
from this budget including a Utility Collection Distribution Operator, a
Heavy Equipment E ui ment Operator, one and one half police officers and the
Community Redevelopment ment Coordinator slot has been reduced to half time.
One grant has been secured to help fund police officer positions in the next
year. An application has been submitted for additional grant funding
although this draft budget does not include the revenues or the officer
position that it would fund.
There are no rate increases proposed in this budget. This meets the There are no rate
Commission's instructions expressed in recent strategic planning meetings. increases proposed for
next year.
Revenues
Revenues from property tax collections are expected to drop by $185,000 or
4.6% in the upcoming year. The City Commission has the authority to roll Property tax collections
up the tax rate to receive the same amount of money as in the previous year, have dropped by over
although that roll up is not included in this draft budget. The property tax $500, 000 in the last four
digest has declined in Atlantic Beach over the last several years and years.
revenues in FY -12 are anticipated to be approximately $500,000 per year
less than they were four years ago.
Several other major revenue sources are expected to bring in approximately
the same amount of money in FY -12 as in FY -11, although they are still
down considerably from where they were a few years ago. Interest
earnings, sales taxes in the General Fund and special purpose sales taxes
from the Better Jacksonville Plan are examples.
Water and sewer rates have been raised over several years to pay the cost of Water and sewer rates
the principal and interest on debt needed in relation to the wastewater plant are expected to remain
expansion to meet new environmental requirements. Bids for this work stable because
came in under budget and favorable financing has been obtained through the construction costs and
State Revolving Loan Fund. The result is that the water and sewer rates are interest rates have been
expected to produce sufficient revenue so that rate increases will not be low.
needed for at least the next fiscal year.
Strategic Plan Goals, Status and Funding
Following is a description of the strategic plan goals set by the City
Commission earlier this year and their relationship to the FY -12 draft
II
budget.
1. Financial Plan For the first time, the City Commission has established a
strategic plan priority for financial planning. Specific issues included
pension reform and maintaining health insurance costs. The City of
Atlantic Beach's cost for the two pension plans will increase by $420,000
in FY -12. This contribution has more than doubled over the last four years
to now total over $1,500,000. At the Commission's request, a consultant is
preparing estimates of various pension options that would reduce future
City costs. It is anticipated that this study will be complete before this FY-
12 budget is adopted and that the Commission will provide direction for
upcoming union negotiations.
The cost of the current plan for employee health insurance will escalate
again next year. The Commission expressed a desire to keep the City's cost
for health insurance level in FY -12. This budget anticipates the same level
of cost as in the previous year for the City. However, this requires passing
the increase along to the City employees through reduced benefits and
increased costs for the employee share of the coverage. This will prove
unaffordable to many of them. Healthcare costs have risen dramatically
each year since 2005 and most of those increases have been offset by the
employees through either benefit reductions or increased employee
contributions. The increase for FY -12 is on top of the many others that
employees have had to accommodate. Determining the most prudent steps
will require considerable discussion with the Commission in upcoming
weeks.
2. Code Enforcement The City Commission established the continuation
of recently established code enforcement levels as a strategic goal for the
next year. This draft budget continues funding for the Code Enforcement
Program at its current level. It had been hoped that the efficiency of the
Code Enforcement Officer could be improved through the installation of
new software that would better track cases, although staff has been unable to
find an affordable software package that would integrate with other City
systems.
3. Impact of Navy Expansion The Commission's strategic plans over
the last three years have included targeting the Mayport Corridor and
adjoining neighborhoods for various improvements through crime
prevention, code enforcement, new and varied recreational programs,
physical improvements including installation of landscaped medians, and
various other actions. Great progress has been made in the area, although
much remains to be done.
The stationing of a new aircraft carrier and other ships at Naval Station
Pension reform and
health care costs have
been identified by the
Commission as strategic
issues.
Great progress has been
made in the Mayport
Corridor. Much remains
to be done.
III
Mayport is anticipated to bring a major boost to the commercial corridor and
residential neighborhoods adjacent to the base. To maximize the benefits
will require the City's planning and cooperation with several other public
and private entities. No specific budget funding is needed at this time.
4. Wastewater Improvements New environmental standards for wastewater
discharged into the St. Johns River have been the subject of City planning,
engineering and construction over several years. Financing for these
improvements has been obtained, most through loans from the State
Revolving Loan Fund at a rate that is lower than what would be available on
the private market. Construction is currently underway and it is anticipated
that the work will be completed early in 2012. No new funding is needed in
connection with this project.
5. Lower Level Strategic Goals, The Commission also established
several lower level goals in the strategic plan that include maintaining the
Community Oriented Policing Service program, construction of a new
police building, completing a Marsh Master Plan and planning for the future
improvements to Rose Park. As previously stated, this budget includes
funding (and grant revenues) for one of the two COPS officers and a grant
application has been submitted for funding of the second. Funding for the
Community Redevelopment Coordinator, focused on the Mayport Corridor
area, has been reduced to one -half.
Architectural plans for the police building are being prepared, although it is
not anticipated that they will be complete before the end of this fiscal year.
Funding for the police building is included in this FY -12 budget.
Approximately half of the money needed for the new building has been set
aside over several years. Funds to pay the debt service for the remaining
half are included in the ten -year plan in the Half Cent Sales Tax Fund.
These funds are restricted for uses similar to those established in the Better
Jacksonville Plan and cannot be used for operating expenses.
The Marsh Master Plan is funded in the current FY -11 budget. Consultants
are expected to have the study completed in the first part of the upcoming
fiscal year. No funding has been identified for future marsh access
improvements, although various grants will probably be available to pay
some of the costs.
Water /Sewer Funds
Over the last ten years, numerous infrastructure improvements have been
completed. Many of these rehabilitated older portions of the water and
sewer systems. Two of these projects have been paid for through special
grants. Other major work has included the consolidation of the two
Low cost loans from the
State Revolving Fund
have been obtained to
fund upgrades to meet
new wastewater
standards.
Design for a new police
building is ongoing and
about half of the cost has
been set aside already.
IV
wastewater plants and various process upgrades to meet new wastewater
standards. While the elimination of the City's second plant and related
work is expected to occur in the middle of the upcoming fiscal year, several
of the operation and maintenance savings are prorated into this FY -12
budget. One of the largest of these is savings in electrical costs resulting
from the plant consolidation and more efficient equipment.
Water and sewer sales volumes have been slightly up for most of the last
year, partially as a result of the two -year drought that has been experienced
in Northeast Florida. However, a stepped up meter replacement program
over the last year also contributed.
To fund many of the utility infrastructure reconstruction projects over the
last several years, the historic transfer of 25% of the outside City sales
revenues to the General Fund has been reduced. While the maintenance of
utility infrastructure is expected to be an ongoing annual expense in the
future, enough of the work has been completed in recent years to reduce
capital expenses and restore most of the 25% transfer to the General Fund
for FY -12 and the full transfer in FY 13 and beyond.
Stormwater
After many years of major drainage projects across the City, the stormwater
system "works ". Street flooding has become a rare experience in Atlantic
Beach, only reserved for the largest of storms. Most of these projects have
been funded through ongoing revenues and without new debt. Consultants
are currently updating the City's Stormwater Master Plan. The ten -year
capital projections will change once that plan is adopted by the Commission.
In the meantime, the long range plan includes several smaller projects
remaining from the 2002 Master Plan. The FY 12 budget includes only a
few minor maintenance projects. Until a new prioritization is approved, no
rate increases are proposed for FY -12.
Sanitation
This budget anticipates only inflationary increases in the cost of providing
sanitation services over the next ten years. However, the City's 1995
Interlocal Agreement with the City of Jacksonville requires Atlantic Beach
to begin paying landfill tipping fees when, and if, the City of Jacksonville
charges its own residents for landfill services through a uniform refuse
collection and disposal charge. Jacksonville officials have indicated that
they believe they have met this provision already and the tipping fees should
be paid in the near future. While there is some debate on this matter, it is
likely that Atlantic Beach will be required to pay tipping fees to the City of
Jacksonville in coming years. This will increase Atlantic Beach costs by
Consolidation of the
City's two wastewater
plants will meet new
standards and result in
operational savings.
Enough utility work has
been done in recent
years to reduce future
needs for capital
projects.
The last of the big
stormwater projects to
prevent street flooding
has been completed.
11
approximately $500,000 per year. Of that, approximately $400,000 will be
charged to the Sanitation Fund. The remaining cost will be for sludge
disposal charged to the Sewer Fund. When this is paid, the City
Commission will most likely have to increase sanitation rates to citizens
substantially.
Other Budeet Issues
There are no COLA or merit raises included in this budget for any City There are no employee
employees in FY -12. This will mark the fourth year in a row that no raises raises for a fourth year
have been given, although a 1.1 % bonus was provided for City employees in in a row.
FY -11. The effect of charging more for health insurance to City employees
and a declining level of health insurance benefits has resulted in a net
decrease in compensation over several years.
Grants have played a major role in getting several projects completed in
recent years and in paying for the salary and benefits of several City Atlantic Beach has been
employees. The largest of these have paid for several police officers, very successful in
funded sewer rehabilitation projects, helped offset the cost of the wastewater obtaining grants to fund
plant upgrade to meet the new wastewater standards, and provided for new both operational costs
park facilities. This FY -12 draft budget anticipates receipt of one grant for and capital projects.
police salaries in the next year. However, it has been customary for the City
Commission to budget for the revenues and expenses for each grant as they
are received. We hope to obtain additional grants in the upcoming year.
There are virtually no discretionary projects included in this draft budget in
FY -12. There are a few utility system maintenance projects, some vehicle
replacements and the police building, which is in the strategic plan.
Conclusions
The City of Atlantic Beach is in relatively good financial shape, particularly
considering the dire conditions that many cities and counties across this
nation have experienced. This has resulted from a long -term practice of
budgeting conservatively and taking a long -term perspective. The City
Commission has funded major infrastructure projects to rebuild the water,
sewer and stormwater systems and improved the parks when funds were
available rather than adding operating expenses.
This draft budget is balanced without any increase to the millage rate or to
any other rates. It maintains fund balances at or above the established
contingency levels, provides for continuation of all major services and
includes necessary annual maintenance of the water, sewer, stormwater and
parks systems. There are no wage increases for the fourth year in a row and
four (vacant) full -time positions have been eliminated.
The City remains in
relatively good financial
shape in these difficult
economic times because
of conservative
budgeting and long -term
planning.
VI
The difficult economic times are not expected to improve any time soon and
there are several major issues that may affect the City's finances in the long
term including costs for tipping fees as well as other major issues related to
the Interlocal Agreements. Pension and healthcare costs must be held to
sustainable levels. Consequently, a long -term perspective on the budget is
needed more now than ever.
Appreciation is due to many staff members from each department for the
great amount of work put into preparing this annual budget and particularly
for their understanding of the economic necessities and resulting innovation
that was needed to make ends meets.
Difficult economic times
are expected to continue.
A long term perspective
is needed now more than
ever.
VII
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2010 -2012 (Decrease)
Cash Forward 28,149,952 29,093,219 30,599,832 32,852,178 2,252,346
Revenues
General Fund
10,533,938
10,821,328
11,419,109
10,683,427
(735,682)
Special Revenue Funds
1,360,663
1,731,870
1,991,926
1,644,012
(347,914)
Debt Service Fund
68,676
71,152
68,850
71,300
2,450
Capital Project Fund
331,340
1,085,724
923,430
2,255,737
1,332,307
Enterprise Funds
12,721,991
12,027,437
22,198,728
11,411,549
(10,787,179)
Trust and Agency Funds
2,396,859
2,826,710
2,837,495
3,354,330
516,835
Total Revenues
27,413,467
28,564,221
39,439,538
29,420,355
(10,019,183)
Other Financing Sources
654,605
679,211
0
0
0
Cash Reserves
Total Resources
56,218,024
58,336,651
70,039,370
62,272,533
(7,766,837)
Expenditures
General Fund
12,848,407
9,721,772
10,577,380
10,683,427
106,047
Special Revenue Funds
1,632,369
2,236,249
2,214,401
1,717,788
(496,613)
Debt Service Fund
71,359
71,560
71,342
70,783
(559)
Capital Project Fund
14,213
29,901
548,360
4,336,328
3,787,968
Enterprise Funds
10,678,703
13,900,595
21,704,457
11,080,187
(10,624,270)
Trust and Agency Funds
980,896
1,066,368
1,347,644
1,328,206
(19,438)
DIVISION TOTALS
26,225,947
27,026,445
36,463,584
29,216,720
(7,246,864)
Other Financing Uses
898,858
710,374
723,608
0
(723,608)
Cash Reserves
29,093,219
30,599,832
32,852,178
33,055,814
203,635
Total Expenses and Cash
56,218,024
58,336,651
70,039,370
62,272,533
(7,766,837)
Resource Allocation
Personal Services
8,974,257
8,946,509
9,196,665
9,579,327
382,662
Operating Expenses
9,529,952
9,039,430
10,129,581
9,971,573
(158,008)
Capital Outlay
2,261,605
5,141,669
12,908,367
5,557,552
(7,350,815)
Debt Service
1,680,417
1,679,951
1,706,464
2,297,807
591,343
Transfers
3,779,716
2,218,886
2,522,507
1,810,461
(712,046)
Total
26,225,947
27,026,445
36,463,584
29,216,720
(7,246,864)
3
Summary of All Departments
Combined Summary of Expenses
Actual
2008 -2009
Expenses:
Actual
2009 -2010
Estimate
2010 -2011
Budget
2011 -2012
Increase
(Decrease)
Governing Body
41,585
42,764
41,876
41,986
110
City Administration
2,474,243
2,236,513
2,479,158
2,531,319
52,161
General Government
4,032,752
1,658,949
2,401,770
5,890,123
3,488,353
Planning and Building
679,641
638,302
826,001
541,313
(284,688)
Public Safety
4,646,062
4,698,879
4,811,633
4,925,640
114,007
Parks and Recreation
1,090,872
1,013,527
1,120,233
1,107,714
(12,519)
Public Works
4,915,201
7,130,467
5,202,606
4,738,236
(464,370)
Public Utilities
7,364,695
8,540,676
18,232,663
8,112,182
(10,120,481)
Pension
980,896
1,066,368
1,347,644
1,328,206
(19,438)
Total Expenses
Resource Allocation:
26,225,947 27,026,445 36,463,584 29,216,720 (7,246,864)
Personal Services
8,974,257
8,946,509
9,196,665
9,579,327
382,662
Operating Expenses
9,529,952
9,039,430
10,129,581
9,971,573
(158,008)
Capital Outlay
2,261,605
5,141,669
12,908,367
5,557,552
(7,350,815)
Debt Service
1,680,417
1,679,951
1,706,464
2,297,807
591,343
Transfers
3,779,716
2,218,886
2,522,507
1,810,461
(712,046)
Total Resource Allocation:
26,225,947
27,026,445
36,463,584
29,216,720
(7,246,864)
Department
Summary of Authorized Positions
9(14 n_9n11 9n4 4 _ 3n4,)
Governing Body
5.00
5.00
City Administration
25.00
24.50
General Government
2.60
3.56
Planning and Building
5.40
4.44
Public Safety
62.00
60.50
Parks and Recreation
12.00
12.00
Public Works
18.30
17.30
Public Utilities
24.70
23.70
Pension
0.00
0.00
155.00 151.00
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Other Financing Sources
Actual
Actual
Estimate
Budget
Increase
Total Resources
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
5,506,925
2,858,043
3,981,530
4,823,259
841,729
Revenues
2,515,828
2,279,277
2,521,034
2,573,305
52,271
Taxes
5,251,069
5,387,056
5,215,415
5,012,196
- 203,219
Licenses and Permits
907,771
920,033
950,945
950,770
-175
Intergovernmental Revenues
1,676,513
1,450,744
1,500,905
1,520,848
19,943
Charges for Services
2,184,035
2,106,402
2,147,474
2,219,228
71,754
Fines and Forfeitures
90,881
111,162
75,035
72,400
-2,635
Miscellaneous
56,969
207,083
148,328
120,524
- 27,804
Interfund Transfers
366,700
638,848
1,381,007
787,461
- 593,546
Total Revenues
10,533,938
10,821,328
11,419,109
10,683,427
(735,682)
Other Financing Sources
6,698,347
23,931
6,710,616
7,203,009
492,393
Total Resources
16,040,863
13,703,302
15,400,639
15,506,686
106,047
Expenditures
434,048
260,305
444,000
242,000
(202,000)
City Administration
2,515,828
2,279,277
2,521,034
2,573,305
52,271
Community Development
202,960
197,317
215,305
194,870
(20,435)
General Government
2,994,350
484,928
573,597
455,488
(118,109)
Public Safety
4,590,349
4,296,664
4,583,977
4,769,066
185,089
Public Works
1,454,048
1,450,059
1,563,234
1,582,984
19,750
Parks and Recreation
1,090,872
1,013,527
1,120,233
1,107,714
(12,519)
DIVISION TOTALS
12,848,407
9,721,772
10,577,380
10,683,427
106,047
Other Financing Uses
334,413
Cash Reserves
2,858,043
3,981,530
4,823,259
4,823,259
(0)
Total Expenses and Cash
16,040,863
13,703,302
15,400,639
15,506,686
106,047
Resource Allocation
Personal Services
6,698,347
6,396,388
6,710,616
7,203,009
492,393
Operating Expenses
3,144,996
2,976,541
3,290,764
3,238,418
(52,346)
Capital Outlay
434,048
260,305
444,000
242,000
(202,000)
Debt Service
Transfers
2,571,016
88,538
132,000
0
(132,000)
Total
12,848,407
9,721,772
10,577,380
10,683,427
106,047
5
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate
2008 -2009 2009 -2010 2010 -2011
Taxes
Ad Valorem Tax
Utility Service Tax
Electricity
Propane, Natural Gas & Fuel Oil
Subtotal - Utility Service Tax
Communication Services Tax
Local Business Tax
Total Taxes
4,089,288 4,146,432 3,975,000
Proposed
Budget Increase
2011 -2012 (Decrease)
3,771,781 (203,219)
430,774
486,475
495,000
495,000
0
25,833
26,193
27,915
27,915
0
456,607
512,668
522,915
522,915
0
600,716
624,254
607,000
607,000
0
104,458
103,702
110,500
110,500
0
5,251,069
5,387,056
5,215,415
5,012,196
(203,219)
Permits, Fees, & Assessments
Building Permits
0
0
0
0
Franchise Fees
117,381
2,504
2,205
0
(2,205)
Electricity
893,612
901,589
930,000
930,000
0
Natural Gas
8,514
10,579
10,000
10,000
0
Subtotal- Franchise Fees
902,126
912,168
940,000
940,000
0
Impact Fees - Transportation
0
0
0
0
Other Permits and Fees
Plan Review & Other Fees
5,645
7,865
10,945
10,770
(175)
Total Permits, Fees, & Assessments
907,771
920,033
950,945
950,770
(175)
Intergovernmental Revenues
Federal Grants
Public Safety
117,381
2,504
2,205
0
(2,205)
Economic Environment (FEMA)
30,089
0
0
0
Subtotal - Federal Grants
147,470
2,504
2,205
0
(2,205)
State Grants
Economic Environment (FEMA)
4,225
0
0
0
State - Shared Revenues
State Revenue Sharing Proceeds
381,756
379,579
379,000
388,449
9,449
Mobile Home License Tax
9,425
9,857
9,800
9,800
0
Alcoholic Beverage License Tax
10,411
9,101
11,000
11,000
0
Local Govt Half -Cent Sales Tax
1,112,294
1,045,630
1,080,000
1,107,899
27,899
Motor Fuel Tax Rebate
3,857
4,073
3,700
3,700
0
Subtotal- State - Shared Revenues
1,517,743
1,448,240
1,483,500
1,520,848
37,348
Local Grants
Public Safety
0
0
0
0
Recreation
7,075
15,200
0
(15,200)
Subtotal -Local Grants
7,075
0
15,200
0
(15,200)
Total Intergovernmental Revenues
1,676,513
1,450,744
1,500,905
1,520,848
19,943
6
City of Atlantic Beach
56,969
Miscellaneous Revenues
Interest 13,134
Disposition of Fixed Assets 9,540
Donations from Private Sources 11,990
Settlements & Insurance Reimburse 21,465
Other 840
Total Miscellaneous Revenues
Other Sources
Transfer from Convention Dev Tax
Contribution from Water Fund
Contribution from Sewer Fund
Contribution from Sanitation Fund
Total Other Sources
Grand Total
Summary of Revenues
General Fund
141,374
Actual
Actual
Estimate
Budget
Increase
33,225
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Charges for Services
7,181
10,524 3,343
Internal Service Fund Charges
1,505,669
1,425,420
1,428,200
1,493,541
65,341
Other Genl Govt Charges & Fees
4,697
5,580
3,667
3,550
(117)
Service Charges
Public Safety
331,757
326,134
347,076
353,905
6,829
Parking Facilities
5,811
5,811
5,900
5,900
0
Other Transportation
111,025
115,697
108,800
108,800
0
Animal Control
12,907
9,179
12,500
12,500
0
Lifeguard & Beach Maintenance
184,709
189,980
195,410
201,002
5,592
Recreation & Cultural Events
8,890
9,818
27,921
22,030
(5,891)
Recreation Facilities
18,570
18,783
18,000
18,000
0
Total Charges for Services
2,184,035
2,106,402
2,147,474
2,219,228
71,754
Judgments, Fines, & Forfeits
Fines
Traffic
55,821
65,295
60,050
60,050
0
Parking
24,150
18,425
10,000
10,000
0
Dog
288
151
350
350
0
Other
10,622
27,291
4,635
2,000
(2,635)
Subtotal -Fines
90,881
111,162
75,035
72,400
(2,635)
Total Judgments, Fines & Forfeits
90,881
111,162
75,035
72,400
(2,635)
Miscellaneous Revenues
Interest 13,134
Disposition of Fixed Assets 9,540
Donations from Private Sources 11,990
Settlements & Insurance Reimburse 21,465
Other 840
Total Miscellaneous Revenues
Other Sources
Transfer from Convention Dev Tax
Contribution from Water Fund
Contribution from Sewer Fund
Contribution from Sanitation Fund
Total Other Sources
Grand Total
Summary of Revenues
General Fund
141,374
105,206
100,000 (5,206)
8,550
435
(435)
33,225
19,525
(19,525)
16,149
15,981
10,000 (5,981)
7,785
7,181
10,524 3,343
207,083 148,328 120,524 (27,804)
5,000
72,000
72,000
93,800 156,484 205,275
193,840
(11,435)
20,100 237,200 923,213
261,526
(661,687)
247,800 245,164 252,519
260,095
7,576
366,700 638,848 1,381,007 787,461 (593,546)
10,533,938 10,821,328 11,419,109 10,683,427 (735,682)
7
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
City Administration
City Commission
41,585
42,764
41,876
41,986
110
City Manager
535,306
413,616
510,483
484,180
- 26,303
City Clerk
237,079
220,147
247,229
231,479
- 15,750
Finance and Administration
945,418
934,895
983,794
1,033,552
49,758
Information Technology
455,202
370,616
419,962
465,804
45,842
Human Resources
190,784
198,817
205,767
212,882
7,115
Legal Counsel
110,454
98,422
111,923
103,423
-8,500
Total
2,515,828
2,279,277
2,521,034
2,573,305
52,271
Planning and Zoning
202,960
197,317
215,305
194,870
- 20,435
General Government
2,994,350
484,928
573,597
455,488
- 118,109
Police Department
Administration
516,897
563,123
604,791
633,969
29,178
Patrol
2,006,005
1,870,655
1,945,046
2,001,923
56,877
Crime Suppression Unit
177,756
139,814
152,430
155,242
2,812
Detective
325,530
190,836
233,237
261,063
27,826
Dispatch
310,033
272,423
306,703
331,510
24,807
Animal Control
85,387
82,763
90,640
93,029
2,389
School Crossing Guards
10,138
10,556
11,308
9,711
-1,597
Total
3,431,746
3,130,170
3,344,155
3,486,446
142,291
Fire
Fire Control / Rescue
909,661
936,392
970,035
995,929
25,894
Lifeguards
183,546
172,202
200,467
203,248
2,781
Total
1,093,207
1,108,594
1,170,502
1,199,177
28,675
Code Enforcement
65,396
57,900
69,320
83,443
14,123
Public Works
Administration
456,863
445,211
479,424
495,672
16,248
Fleet Maintenance
253,193
246,049
270,437
277,112
6,675
Streets and Road Maintenance
743,992
758,799
813,373
810,200
-3,173
1,454,048
1,450,059
1,563,234
1,582,984
19,750
Parks and Recreation
Administration and Activities
422,357
365,250
378,187
388,326
10,139
Maintenance and Beautification
668,515
648,277
742,046
719,388
- 22,658
Total
1,090,872
1,013,527
1,120,233
1,107,714
- 12,519
Grand Total
12,848,407
9,721,772
10,577,380
10,683,427
106,047
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Expenditures
Actual
Actual
Estimate
Budget
Increase
Community Dev. Block Grant
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
1,684,996
1,164,177
635,445
412,481
(222,964)
Better Jax Half Cent Sales Tax
Revenues
1,000,000
827,500
730,000
(97,500)
Local Option Gas Tax Fund
Community Dev. Block Grant
164,301
138,094
309,163
92,690
(216,473)
Convention Dev. Tax Fund
60,255
72,229
265,157
72,000
(193,157)
Better Jax Half Cent Sales Tax
631,718
624,265
641,000
646,212
5,212
Local Option Gas Tax Fund
466,891
465,583
465,900
472,612
6,712
Police Grant Funds
0
389,920
160,167
105,574
(54,593)
Police Special Revenue Funds
32,584
37,790
37,874
29,400
(8,474)
Energy Grant Funds
0
0
112,665
225,524
112,859
Tree Protection Fund
4,914
3,989
0
0
0
Total Revenues
1,360,663
1,731,870
1,991,926
1,644,012
(347,914)
Other Financing Sources
8,775
4,370
0
0
0
Total Resources
3,054,434
2,900,417
2,627,371
2,056,493
(570,878)
Expenditures
257,888
28,723
489 0
(489)
Cash Reserves
Community Dev. Block Grant
164,301
138,094
309,163
92,690
(216,473)
Convention Dev. Tax Fund
275,407
72,560
268,306
72,000
(196,306)
Better Jax Half Cent Sales Tax
677,423
1,000,000
827,500
730,000
(97,500)
Local Option Gas Tax Fund
438,250
608,559
465,191
441,000
(24,191)
Police Grant Funds
0
366,413
183,674
105,574
(78,100)
Police Special Revenue Funds
55,713
35,802
43,982
51,000
7,018
Energy Grant Funds
0
0
112,665
225,524
112,859
Tree Protection Fund
21,275
14,821
3,920
0
(3,920)
DIVISION TOTALS
1,632,369
2, 236,249
2,214,401
1,717,788
(496,613)
Other Financing Uses
257,888
28,723
489 0
(489)
Cash Reserves
1,164,177
635,445
412,481 338,705
(73,776)
Total Expenses and Cash
3,054,434
2,900,417
2,627,371 2,056,493
(570,878)
Resource Allocation
Personal Services
0
267,813
155,042
105,574
(49,468)
Operating Expenses
290,032
172,131
276,593
262,690
(13,903)
Capital Outlay
495,337
304,805
773,266
254,524
(518,742)
Debt Service
Transfers
847,000
1,491,500
1,009,500
1,095,000
85,500
Total
1,632,369
2,236,249
2,214,401
1,717,788
(496,613)
9
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Resource Allocation
Personal Services
Actual
Actual
Estimate
Budget
Increase
Operating Expenses
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
6,587,762
9,080,152
7,548,403
7,319,555
(228,848)
Debt Service
1,609,058
Revenues
1,635,122
2,227,024
591,902
Transfers
361,700
Water Utility
2,905,556
3,911,739
3,714,726
3,352,550
(362,176)
Sewer Utility
5,375,911
5,000,647
15,702,951
5,016,399
(10,686,552)
Sanitation
1,811,271
1,821,175
1,804,500
1,804,500
0
Storm Water Utility
2,428,670
1,021,189
670,124
972,200
302,076
Building Code Enforcement
200,583
272,687
306,427
265,900
(40,527)
Total Revenues
12,721,991
12,027,437
22,198,728
11,411,549
(10,787,179)
Other Financing Sources
636,197
605,971
0
0
0
Total Resources
19,945,950
21,713,560
29,747,131
18,731,104
(11,016,027)
Expenditures
Water Utility
2,328,341
3,020,851
3,141,517
2,885,930
(255,587)
Sewer Utility
5,036,354
5,519,825
15,091,146
5,226,252
(9,864,894)
Sanitation
1,763,548
1,707,996
1,729,939
1,785,085
55,146
Storm Water Utility
1,259,355
3,363,853
1,444,242
929,168
(515,074)
Building Code Enforcement
291,105
288,070
297,613
253,753
(43,860)
DIVISION TOTALS
10,678,703
13,900,595
21,704,457
11,080,187
(10,624,270)
Other Financing Uses
187,095
264,562
723,119
0
(723,119)
Cash Reserves
9,080,152
7,548,403
7,319,555
7,650,917
331,362
Total Expenses and Cash
19,945,950
21,713,560
29,747,131
18,731,104
(11,016,027)
Resource Allocation
Personal Services
2,275,910
2,282,308
2,331,007
2,270,743
(60,264)
Operating Expenses
5,114,028
4,824,390
5,214,580
5,142,259
(72,321)
Capital Outlay
1,318,007
4,546,658
11,142,741
724,700
(10,418,041)
Debt Service
1,609,058
1,608,391
1,635,122
2,227,024
591,902
Transfers
361,700
638,848
1,381,007
715,461
(665,546)
Total
10,678,703
13,900,595
21,704,457
11,080,187
(10,624,270)
10
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
119,462
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
13,960,031
15,266,165
16,651,357
18,141,208
1,489,851
19,488,852 21,495,538
2,006,686
0
Revenues
0
0
Transfers
0
0
General Employee Pension
1,533,392
1,728,014
1,782,769
2,122,019
339,250
Police Employee Pension
863,467
1,098,696
1,054,726
1,232,311
177,585
Total Revenues
2,396,859
2,826,710
2,837,495
3,354,330
516,835
Other Financing Sources
9,633
41,939
0
0
0
Total Resources
16,366,523
18,134,814
19,488,852
21,495,538
2,006,686
Expenditures
General Employee Pension
486,889
523,524
737,945
740,490
2,545
Police Employee Pension
494,007
542,844
609,699
587,716
(21,983)
DIVISION TOTALS
980,896
1,066,368
1,347,644 1,328,206
(19,438)
Other Financing Uses
119,462
417,089
0 0
0
Cash Reserves
15,266,165
16,651,357
18,141,208 20,167,332
2,026,124
Total Expenses and Cash
16,366,523
18,134,814
19,488,852 21,495,538
2,006,686
Resource Allocation
Personal Services
0
0
0
0
0
Operating Expenses
980,896
1,066,368
1,347,644
1,328,206
- 19,438
Capital Outlay
0
0
0
0
0
Debt Service
0
0
0
0
0
Transfers
0
0
0
0
0
0
Total
980,896
1,066,368
1,347,644
1,328,206
(19,438)
City Commission
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected Mayor /Commissioner, who serves two -year
terms, and four City Commissioners who serve four -year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues, Trends and Highlights:
• In order to ensure that the mission of the City is carried out, the City Commission holds
annual, strategic planning sessions and solicits input from City Boards, City Staff, and
citizens for Commission consideration.
12
Governing Body
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Total Revenues
Expenses:
City Commission
Total Expenses
Resource Allocation:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Total Resource Allocation:
41,585 42,764 41,876 41,986 110
41,585 42,764 41,876 41,986 110
38,771
35,710
34,831
Proposed
2,814
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
0 0
41,585
42,764
41,876
41,986
110
41,585
42,764
41,876
41,986
110
41,585 42,764 41,876 41,986 110
41,585 42,764 41,876 41,986 110
38,771
35,710
34,831
34,841 10
2,814
7,054
7,045
7,145 100
0
0
0
0 0
0
0
0
0 0
Summary of Authorized Positions
2010 -2011 2011 -2012
City Commission
Mayor
City Commissioner
1 1
4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Pension Board of Trustees
13
Governing Body
City Commission
14
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
35,841
33,040
32,258
32,257
(1)
Overtime
Special Pay
Sub -Total
35,841
33,040
32,258
32,257
(1)
Benefits
FICA
2,742
2,528
2,468
2,468
(0)
Pension
Health and Life Insurance
Worker and Unemploy Comp
188
142
105
116
11
Sub -Total
2,930
2,670
2,573
2,584
11
Total Wages and Benefits
38,771
35,710
34,831
34,841
10
OPERATING EXPENSES
Professional Services
55
25
25
0
Contract Services
Local Travel
371
288
300
400
100
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
1,896
2,058
2,000
2,000
0
Advertising and Promotions
Other Current Charges
211
Office Supplies
Operating Supplies
22
233
250
250
0
Books, Training, Memberships
259
4,475
4,470
4,470
0
Internal Service Charges
Total Operating Expenses
2,814
7,054
7,045
7,145
100
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
0
0
0
0
0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
41,585
42,764
41,876
41,986
110
14
City Administration
Combined Summary of Revenues and Expenses
Resource Allocation:
Personal Services
Actual
Actual
Estimate
Budget
Increase
Operating Expenses
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
132,140
53,215
88,400
107,000
18,600
General Fund Resources
2,474,243
2,236,513
2,479,158
2,531,319
52,161
Total Revenues
2,474,243
2,236,513
2,479,158
2,531,319
52,161
Expenses:
Summary of Authorized Positions
City Clerk
237,079
220,147
247,229
231,479
(15,750)
City Manager
535,306
413,616
510,483
484,180
(26,303)
Finance and Accounting
945,418
934,895
983,794
1,033,552
49,758
Information Technology
455,202
370,616
419,962
465,804
45,842
Human Resources
190,784
198,817
205,767
212,882
7,115
Legal Counsel
110,454
98,422
111,923
103,423
(8,500)
Total Expenses
2,474,243
2,236,513
2,479,158
2,531,319
52,161
Resource Allocation:
Personal Services
1,892,178
1,788,691
1,939,087
1,980,500
41,413
Operating Expenses
449,925
394,607
451,671
443,819
(7,852)
Capital Outlay
132,140
53,215
88,400
107,000
18,600
Transfers
0
0
0
0
0
Total Resource Allocation:
2,474,243
2,236,513
2,479,158
2,531,319
52,161
Summary of Authorized Positions
2010 -2011
2011 -2012
City Clerk
City Clerk
1.00
1.00
Secretary / Records Clerk
1.00
1.00
Secretary
1.00
1.00
3.00
3.00
City Manager
City Manager
1.00
1.00
Assistant City Manager
1.00
1.00
Community Redevelopment Cooridinator
1.00
0.50
Administrative Assistant
1.00
1.00
4.00
3.50
Finance
Finance Director
1.00
1.00
Deputy Finance Director
1.00
1.00
Accountant
1.00
1.00
Purchasing Agent
1.00
1.00
Utility Billing Supervisor
1.00
1.00
Utility Specialist
1.00
1.00
Accounts Payable Clerk
1.00
1.00
Customer Service Super.
1.00
1.00
Customer Service Rep.
2.00
2.00
Meter Reader
2.00
2.00
12.00
12.00
Information Technology
Computer Network Manager
1.00
1.00
Computer Network and PC /Server Technician
2.00
100
3.00
3.00
Human Resources
Human Resources Director
1.00
1.00
Human Resources Assistant
1.00
1.00
2.00
2.00
Legal Counsel
City Attorney
1.00
1.00
Total
25.00
24.50
15
City Clerk
Purpose:
The City Clerk's Department is responsible for a variety of duties including those listed below.
• Administrative functions of the City Commission
• Secretary to the Code Enforcement Board
• Member of the Board Member Review Committee
• Custodian of official City records in accordance with State guidelines
• Processing and issuing local business tax receipts
• Conducting municipal elections
• Notarizing City documents
• Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts
• Administering oaths
• Preparing agendas and minutes for City Commission meetings, Board Member Review
Committee meetings and Code Enforcement Board meetings
• Custodian of the City Seal
Key Objective:
• Continue document imaging (in -house only)
• Reduce the volume of obsolete records by purging /destroying documents that have met State
retention requirements
• Continue to upgrade and improve records filing, retrieval and research capabilities
Issues, Trends and Highlights:
• In 2010, the City Clerk researched and coordinated with the Duval County Supervisor of Elections
Office and placed a referendum on the November 2010 ballot that proposed changes to the City's
election process beginning with the 2011 election. That Referendum was passed by the electors.
The City Clerk has been transitioning into the new election process and will hold the City's first
election with those changes.
• In August 2011, the City Clerk will conduct the City's Primary Election, and, if required, a
General (Run -off) Election will be take place in November 2011. The City Clerk acts as the
City's Supervisor of Elections which includes providing election information and timelines to
citizens and candidates, qualifying the candidates, monitoring required reports, preparing
resolutions for approving election workers, advertising, participating in canvassing and declaring
the results, preparing resolutions for certifying the results, and administering the oath of office.
• Based on the number of candidates qualifying for the 2011 elections, the City only budgeted for
the Duval County Supervisor of Elections poll worker salaries and printing - related costs of
preparing ballots and advertisements for the Primary election in FY 2011. No election - related
expenses have been budgeted in FY 2012.
• Salary and benefit expenses are projected to be slightly lower in FY 2012 due to employee
turnover.
Between June 2010 — May 2011, the City Clerk staff:
• Attended 33 evening meetings
• Prepared 313 lien letters
• Issued 89 new Business Tax Receipts
• Issued 680 renewed Business Tax Receipts
• Issued 15 transferred Business Tax Receipts
16
City Administration
City Clerk
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
I I DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
1,537
820
136,287
136,322
135,184
127,275
(7,909)
1,736
1,978
1,800
2,000
200
1,401
4,340
4,291
1,500
(2,791)
139,424
142,640
141,275
130,775
(10,500)
10,102
10,452
10,094
10,004
(90)
17,877
20,675
25,063
32,247
7,184
23,558
24,418
27,315
27,862
547
723
491
437
449
12
52,260
56,0
62,909
70,563
7,654
191,684 198,676 204,184 201,339 (2,845)
766
591
6,930
1,080
(5,850)
186
150
150
100
(50)
1,537
820
820
820
0
485
336
500
500
0
400
0
(400)
1,730
1,924
2,800
2,800
0
18,732
12,718
23,900
17,740
(6,160)
245
202
300
600
300
1,456
1,260
1,400
1,400
0
3,627
885
1,575
825
(750)
1,435
2,585
4,270
4,275
5
30,199 21,471 43,045 30,140 (12,905)
15,196
15,196 0 0 0 0
0 0 0 0 0
0
0
0
0
0
237,079
220,147
247,229
231,479
(15,750)
17
City Manager
Purpose:
To administer and enforce the enactments of the City Commission; to assist the
Commission in making policy and program decisions; and, to otherwise administer the
affairs of the City.
Key Objectives:
• Prepare a long -range financial plan
• To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
• Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
• Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
• Ensure that the handling of citizen complaints is done in an efficient, timely and
professional manner
• Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in a democratic government
• Carry out the goals, objectives and policies established by the City Commission
Issues, Trends and Highlights:
• The salary and benefits for the Mayport Redevelopment Director were funded by a
Recovery Act grant and are reflected under the Public Safety tab in a Police Special
Revenue Fund in FY 2010.
• In FY 2011, four months of Director's salary and benefits were funded by the Recovery
Act grant. The remaining eight months funded within the City Manager's budget.
• For FY 2012, only 50% of the Director's personal services will be funded within this
budget. The remaining 50% of the Director's salary and benefits are expected to be
partially funded by a grant award through the Justice Assistance Grant program and
partially by the General Fund in the Police Detectives budget. Both of these expenses are
reflected under the Public Safety tab in the Police Grant Funds and the Police Detectives,
respectively.
18
City Administration
City Manager
19
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
365,363
292,793
357,708
326,196
(31,512)
Overtime
105
29
50
50
0
Special Pay
43,971
29,825
35,494
32,311
(3,183)
Sub -Total
409,439
322,647
393,252
358,557
(34,695)
Benefits
FICA
27,085
20,761
28,514
23,885
(4,629)
Pension
41,795
31,426
37,661
48,930
11,269
Health and Life Insurance
33,604
24,225
30,630
32,733
2,103
Worker and Unemploy Comp
5,383
1,211
2,221
2,174
(47)
Sub -Total
107,867
77,623
99,026
107,723
8,697
Total Wages and Benefits
517,306
400,270
492,278
466,280
(25,998)
OPERATING EXPENSES
Professional Services
280
25
50
25
Contract Services
Local Travel
1,205
1,130
650
750
100
Communications
2,900
2,163
3,610
3,500
(110)
Postage
24
Utilities
Rentals and Leases
Insurance
20
(20)
Repairs and Maintenance
Printing and Publishing
83
45
200
200
0
Advertising and Promotions
Other Current Charges
320
631
400
500
100
Office Supplies
231
35
200
200
0
Operating Supplies
4,167
1,399
3,000
2,500
(500)
Books, Training, Memberships
8,790
7,943
10,100
10,200
100
Internal Service Charges
Total Operating Expenses
18,000
13,346
18,205
17,900
(305)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
0
0
0
0
0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
535,306
413,616
510
484,180
(26,303)
19
Finance and Administration
Purpose:
This department is responsible for the administration of all financial affairs of the City,
including: investments, budget preparation, annual financial report generation, payroll tax
reporting, regulatory and management reporting, grant and pension financial reporting,
utility billing, purchasing, and vendor payables.
Key Objectives:
• To continue to provide citizens and management with unqualified audit opinions annually
• To prepare and monitor the annual operating budget and long term financial plan
• To provide customers of the utility system with excellent customer service
• To provide timely and efficient procurement support for all departments
• To assist management with financial and performance analysis to aid in decision making
Issues, Trends and Highlights:
• Received unqualified audit opinion for FY 2010, with no management comments.
• Financing arrangements for a new well, sewer plant upgrades, odor control and a sludge
drying facility are complete. Financing for a new public safety building is planned in the
current year.
• The City is in the process of determining the feasibility of moving the citywide financial
software to a windows based platform. If funding is approved, this will consume all
available staff time for approximately eighteen months.
• Grant and loan administration continues to absorb considerable staff time. The City has
benefitted from numerous grants to help bridge the gap of declining revenues. The early
indications are that there will be less funding available in the upcoming years.
Workload Data Measurement
FY -10
FY -09
FY -08
FY -07
Utility Bills Generated
95,628
96,293
95,866
95,439
Delinquent Notices Generated
21,500
20,979
23,091
20,132
Accounts Payable Checks Processed
5,307
5,588
5,704
5,720
Purchase Orders Processed
2,640
2,754
2,935
2,773
Grants Financially Administered
9
7
8
14
20
City Administration
Finance and Administration Department
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
566,353
566,869
571,109
565,427
(5,682)
Overtime
4,585
4,695
4,500
4,500
0
Special Pay
16,100
9,501
19,600
34,100
14,500
Sub -Total
587,038
581,065
595,209
604,027
8,818
Benefits
FICA
42,586
42,486
45,063
44,765
(298)
Pension
71,470
80,377
95,269
126,784
31,515
Health and Life Insurance
64,213
59,826
66,538
75,891
9,353
Worker and Unemploy Comp
5,547
4,354
3,000
3,863
863
Sub -Total
183,816
187,043
209,870
251,302
41,432
Total Wages and Benefits
770,854
768,108
805,079
855,329
50,250
OPERATING EXPENSES
Professional Services
43,560
42,300
41,375
45,000
3,625
Contract Services
155
214
0
0
0
Local Travel
112
141
125
125
0
Communications
5,762
4,753
5,300
5,300
0
Postage
39,460
38,973
41,550
41,000
(550)
Utilities
Rentals and Leases
404
1,356
1,500
1,428
(72)
Insurance
Repairs and Maintenance
37,687
37,726
39,500
39,500
0
Printing and Publishing
23,400
23,658
25,700
25,200
(500)
Advertising and Promotions
Other Current Charges
Office Supplies
6,334
5,642
6,100
6,100
0
Operating Supplies
12,528
6,495
8,215
9,120
905
Books, Training, Memberships
5,162
5,529
5,950
5,450
(500)
Total Operating Expenses
174,564
166,787
175,315
178,223
2,908
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
3,400
(3,400)
Total Capital Outlay
0
0
3,400
0
(3,400)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 945,418 934,895 983,794 1,033,552 49,758
21
Information Technology
Purpose:
The Information Technology Division relies on its own internal staff, plus the assistance
of external partners, to provide all computer - related services for the City.
Over 150 City employees at 15 City locations are provided voice and data services. More
than 160 desktop and laptop computers utilize the data network comprised of
underground fiber and wireless bridges, giving access to business applications such as
email, document management systems, police record management systems, City website,
and data file storage. Most business applications are run on Intel servers, with the City's
enterprise application (Sungard's H.T.E.) run on an IBM i- Series. Information
Technology provides acquisition and support of all computers, printers, copiers, and
telephone systems used throughout the City.
Along with the day -to -day support, the Information Technology Division carries
responsibility for long range information system planning and maintenance of services.
Key Objectives for FY 2012:
• Install a computing environment to run the City's new enterprise application
• Continue the upgrade of our desktop operating system to Windows 7
• Replace three application servers
• Implement an email archive service
• Clean up the City's land management database to provide better, centralized data
for research and decision - making purposes
Highlights for FY 2011:
• Replaced the City's network firewall
• Installed a new server backup system
• Began a rollout of the Windows 7 desktop operating system
• Planned to upgrade the City's enterprise system to the latest version
• Installed surveillance cameras in City parks
22
City Administration
Information Technology
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
Total Transfers
DIVISION TOTALS
170,277
170,361
171,637
169,894
(1,743)
1,272
595
0
0
0
992
1,782
2,645
1,975
(670)
172,541
172,738
174,282
171,869
(2,413)
12,557
12,471
13,304
13,148
(156)
22,491
25,837
31,319
43,046
11,727
20,488
20,444
22,879
22,498
(381)
892
604
542
593
51
56,428
59,3
68,044
79,284
11,240
228,969 232,094 242,326 251,154 8,828
116,944 53,215 85,000 107,000 22,000 1I
116,944 53,215 85,000 107,000 22,000
0 0 0 0 0
0
0
25
0
(25)
12,442
6,028
6,500
13,000
6,500
108
250
250
0
9,211
13,319
14,000
16,100
2,100
163
206
250
250
0
8,990
62,339
47,337
55,000
60,000
5,000
61
(61)
259
40
250
250
0
12,371
14,792
12,500
14,000
1,500
3,406
3,585
3,800
3,800
0
109,289
85,307
92,636
107,650
15,014
116,944 53,215 85,000 107,000 22,000 1I
116,944 53,215 85,000 107,000 22,000
0 0 0 0 0
0
0
0
0
0
455,202
370,616
419,962
465,804
45,842
23
Human Resources
Purpose:
The Human Resource Department is responsible for supporting all Human Resource functions
plus: payroll (employee and retiree), risk management, employee benefit programs (health, life,
dental, vision, and pre -tax 457/401 investments), workers' compensation insurance and claims,
employer insurance and claims (property, liability, automobile, etc.), negotiation of and
administration of two union contracts (Local 630 "Blue Collar" and Police unions), and
processing employee retirements.
Key Objectives:
• Recruit and hire the best possible applicants for employment.
• Complete contract negotiations with the City's two unions.
• Maintain the City's Personnel Policy and Procedures Manual.
• Maintain the City's Employee and Retiree payroll systems.
• Continue Supervisory training.
Issues, Trends, Highlights:
• Employees did not receive a Merit of COLA pay adjustment on October 1, 2010 for the
second straight year.
• Full Time and Regular Part Time employees with more than one years of service and a
satisfactory evaluation were provided with a 1.1 % lump sum bonus on the first pay
period of December 2010.
• Based upon a projected 30% to 40% rate increase, health insurance benefits were again
restructured to reduce overall cost.
The scanning of all records on previous employees was completed.
• Request for Proposal completed to hire actuarial company to do a complete Pension Cost
review and cost projections for changes.
• The Other Post- Employment Benefits (OPEB) computation required by governmental
accounting standards GASB 45 was completed and provides data for three fiscal years. If
no significant changes in benefits, no additional expense is expected until FY 2014.
Workload rinta (Calendar Year data for Full Time employees)
24
2010
2009
2008
2007
Employees
118
118
117
113
Hire actions
13
14
16
13
Resignations and Terminations
9
10
10
12
Retirement Changes (Additions /Deletions)
2/3
2/4
4/0
0/0
Retirees Total (Net)
54
55
57
53
24
City Administration
Human Resources
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
127,427
127,479
128,357
127,130
(1,227)
0
0
0
5,199
8,970
8,068
11,238
3,170
132,626
136,449
136,425
138,368
1,943
10,012
10,261
10,533
10,585
52
16,956
19,333
23,422
32,210
8,788
9,803
9,766
11,013
11,369
356
673
456
404
444
40
37,444
39,816
45,372
54,608
9,236
170,070
176,265
181,797
192,976
11,179
4,450
4,450
0
(4,450)
8,450
8,828
9,195
8,410
(785)
835
703
802
802
0
15
10
13
25
12
4,815
5,008
5,008
5,259
251
110
150
150
256
2
0
1,211
1,190
1,300
1,625
325
3,732
786
717
1,650
933
1,400
1,465
2,485
1,985
(500)
20,714
22,552
23,970
19,906
(4,064)
0 0 0 0 0 II
0 0 0 0 0
0
0
0
0
0
190,784
198,817
205,767
212,882
7,115
25
Legal Counsel
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff.
Key Objectives:
The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues, Trends and Highlights:
• Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continue to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program.
City Administration
Legal Counsel
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
�1 DIVISION TOTALS
0
0
0
0
0
13,295
13,278
13,423
13,423
0
13,295
13,278
13,423
13,423
0
13,295
13,278
13,423
13,423
0
96,174
84,416
98,500
90,000
(8,500)
985 728
97,159 85,144 98,500 90,000 (8,500)
0 0
0
0 0 II
0 0 0
0 0 II
0
0
0
0
0
110,454
98,422
111,923
103,423
27
General Government
Combined Summary of Revenues and Expenses
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
General Fund Resources
2,994,350
484,928
573,597
455,488
(118,109)
Convention Development
60,255
72,229
265,157
72,000
(193,157)
Half Cent Sales Tax
631,718
624,265
641,000
646,212
5,212
Debt Service
68,676
71,152
68,850
71,300
2,450
Energy Grant Funds
0
0
112,665
225,524
112,859
Capital Project Fund
331,340
1,085,724
923,430
2,255,737
1,332,307
Total Revenues
4,086,339
2,338,298
2,584,699
3,726,261
1,141,562
Expenses:
General Government
2,994,350
484,928
573,597
455,488
(118,109)
Convention Development
275,407
72,560
268,306
72,000
(196,306)
Half Cent Sales Tax
677,423
1,000,000
827,500
730,000
(97,500)
Debt Service
71,359
71,560
71,342
70,783
(559)
Energy Grant Funds
0
0
112,665
225,524
112,859
Capital Project Fund
14,213
29,901
548,360
4,336,328
3,787,968
Total Expenses
4,032,752
1,658,949
2,401,770
5,890,123
3,488,353
Resource Allocation:
Personal Services
141,083
138,517
149,322
213,346
64,724
Operating Expenses
322,251
260,373
284,950
242,142
(42,808)
Capital Outlay
339,543
99,961
966,156
4,561,852
3,595,696
Debt Service
71,359
71,560
71,342
70,783
(559)
Transfers
3,158,516
1,088,538
930,000
802,000
(128,000)
Total Resource Allocation:
4,032,752
1,658,949
2,401,770
5,890,123
3,488,353
Summary
of Authorized
Positions
2010 -2011
2011 -2012
General Government
Building Officiaf
0.20
0.36
Building Permits Technician / Clerk
II
0.20
0.60
Receptionist / Permits Clerk
0.20
0.60
Painter II
1.00
1.00
Painter 1
1.00
1.00
2.60
3.56
General Government
Purpose:
This program is responsible for the non - departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry, painting, plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations are also
accounted for in this program area.
Issues, Trends and Highlights:
• For FY 2011, the City transferred $60,000 to the Building Code Enforcement fund to
cover program expenses. A time study was performed during the fiscal year. Based on
this study, the allocation of human resources associated with General Government
activities performed by the Building Official and Permits Clerks was adjusted. This
change resulted in an increase in salary and benefits expenses for FY 2012 and a
corresponding reduction of transfer to the Building Code Enforcement Fund ( "Other
Misc. ").
• An additional $72,000 reduction in transfers was for the temporary borrowing of funds
for the construction of the dock extension at the Riverbrach (Tideviews) Preserve. In FY
2012, the General Fund will be reimbursed these funds that were used to enable the
project to proceed timely in order to meet the grant deadline and completion of the
project by the end of FY 2011.
• A budget reduction of approximately $45,000 will be achieved in FY 2012 in the
professional services category, as an actuarial consultant was hired in FY 2011 to
perform a one -time study to provide options and cost estimates for potential changes to
the City's defined benefit pension plans.
29
General Fund
General Government
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Aid to other Gov Agency
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To Debt Service
To Storm Water Utility
To Sewer Utility Fund
To Pension Funds
To Police Grant Fund
To Other Misc.
Total Transfers
DIVISION TOTALS
100,443
98,181
102,541
140,220
37,679
0
0
0
0
0
1,290
294
430
495
65
101,733
98,475
102,971
140,715
37,744
7,298
6,937
7,875
10,765
2,890
13,100
15,280
18,712
35,527
16,815
16,108
15,450
17,373
23,341
5,968
2,844
2,375
2,391
2,998
607
39,350
40,042
46,351
72,631
26,280
141,083
138,517
149,322
213,346
64,024
41
38
45,000
50
(44,950)
19,308
19,117
20,300
20,300
0
0
3,880
2,859
2,780
2,880
100
11,300
10,722
15,100
15,600
500
24,663
27,150
27,900
29,200
1,300
3,132
3,089
3,770
3,570
(200)
150,750
151,888
104,900
109,842
4,942
41,020
25,478
44,100
39,300
(4,800)
975
1,795
4,000
4,000
0
6,748
4,745
2,700
2,700
0
2,595
2,666
2,700
2,700
0
12,839
8,326
11,700
12,000
300
0
0
0
0
5,000
0
0
0
0
282,251
257,873
284,950
242,142
(42,808)
7,325
(7,325)
0
0
0
0
0
0
0
7,325
0
(7,325)
0
0
0
0
0
1,424,100
0
0
0
0
1,092,641
0
0
0
0
54,275
0
0
0
0
0
33,538
0
0
0
0
55,000
132,000
0
(132,000)
2,571,016
88,538
132,000
0
(132,000)
2,994,350
484,928
573,597
455,488
(118,109)
Convention Development Tax Fund
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91 -5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
Issues, Trends and Highlights:
• In FY 2009, the City applied for funding from the Florida Inland Navigation District
(F.I.N.D.) for the design and permitting costs for the development of a dock/boardwalk
extension and kayak launch/landing at the Riverbranch (Tideviews) Preserve. F.I.N.D.
approved the funding request for 50% of the costs for these services, to be refunded to the
City after a construction contract was awarded for the project. The contract for these
design services was awarded for $61,535, and F.I.N.D. is committed to $30,767.
In FY 2010, the City applied for funding for the construction of the dock/boardwalk
extension and kayak launch/landing. F.I.N.D. approved 50% reimbursement on the
estimated cost at time of application, which is $96,790.
In FY 2011, the City awarded the construction contract for $257,760. The $72,000
difference in actual versus budgeted cost of construction was temporarily funded by the
General Fund through a transfer. The City expects to complete this project by the end of
FY 2011 and recognize the applicable reimbursement from F.I.N.D. for design and
construction costs.
In FY 2012, the Convention Development Tax Fund will reimburse the General Fund for
the temporary use of funds through anticipated, annual tax receipts.
31
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Expenditures
Promotions
Actual
Actual
Estimate
Budget
Increase
Buckman Trust Property
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
228,683
20,094
20,426
17,277
(3,149)
Revenues
Convention Development Tax
60,066
70,375
65,000
72,000
7,000
Interest Earnings
189
854
600
72,000
(600)
(127,557)
Donations and Contributions
1,000
127,557
Transfer from General Fund
275,407
72,560
72,000
72,000
(72,000)
Total Revenues
60,255
72,229
265,157
72,000
(193,157)
Other Financing Sources
6,563
663
Total Resources
295,501
92,986
285,583
89,277
(196,306)
Expenditures
Promotions
15,000
2,500
Beaches Museum Installment
25,000
0
Buckman Trust Property
190,409
92,986
Public Art
44,998
(196,306)
Veteran's Memorial Park
10,196
Trolley
River Branch Preserve
59,864 268,306 (268,306)
Transfer to General Fund
40,000
235,407
72,000 72,000
DIVISION TOTALS
275,407
72,560 268,306 72,000 (196,306)
Other Financing Uses
Ending Cash
20,094
20,426
17,277
17,277
0
Total Expenses and Cash
295,501
92,986
285,583
89,277
(196,306)
Resource Allocation
Operating Expenses
40,000
235,407
2,500
70,060
0
268,306
0
0
0
(268,306)
Capital Outlay
72,000
72,000
Transfers
Total
275,407
72,560
268,306
72,000
(196,306)
32
Half Cent Discretionary Sales Tax Fund
Purpose:
This fund provides for the collection and spending of the additional half cent sales tax.
These funds are to be restricted for use for capital projects that are similar in nature to
those of the Better Jacksonville Plan. These projects will typically include General
Government projects such as streets, public facilities, parks or land acquisition.
Issues, Trends and Highlights:
• A $230,000 transfer to the Storm Water Utility Fund is budgeted for FY 2012 to
accumulate resources for future capital projects associated with the Storm Water Master
Plan.
Final design of the new public safety building is almost complete. A total of $660,000
was transferred to the Governmental Capital Project Fund in FY 2008 and FY 2009 from
the Half Cent Discretionary Sales Tax fund for preliminary and final design. A
$1,000,000 and $798,000 transfer was made in FY 2010 and FY 2011, respectively, and
an additional $500,000 transfer in is budgeted in FY 2012 for building construction.
Beginning in FY 2013, the Half Cent Discretionary Sales Tax revenue is proposed to be
the source for debt service payments on $1,755,737 to complete construction of the
building.
33
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
Other Financing Uses
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Restricted
997,262
720,685
348,168
161,668
(186,500)
Restricted /Designated
Cash Forward
997,262
720,685
348,168
161,668
(186,500)
Revenues
Local Discretionary Sales Surtax
629,680
611,206
635,000
645,712
10,712
Interest Earnings
2,038
13,059
6,000
500
(5,500)
Other
0
89,923
0
0
0
29,500
0
0
0
(29,500)
Total Revenues
631,718
624,265
641,000
646,212
5,212
Other Financing Sources
677,423
3,218
827,500
730,000
(97,500)
Total Resources
1,628,980
1,348,168
989,168
807,880
(181,288)
Expenditures
Operating Expenses
Capital Outlay
Public Art
16,446
Roof at Donner Community Center
19,500
(19,500)
Mayport Road Medians
73,477
Street Paving
Russell Park Restroom Roof
10,000
(10,000)
Transfers
To Storm Water Utility Fund
257,500
230,000
230,000
To Capital Project Fund
330,000
1,000,000
798,000
500,000
(298,000)
To Debt Service Fund
0
DIVISION TOTALS
677,423
1,000,000
827,500
730,000
(97,500)
Other Financing Uses
230,872
Restricted
720,685
348,168
161,668
77,880
(83,788)
Restricted /Designated
Ending Cash
720,685
348,168
161,668
77,880
(83,788)
Total Expenses and Cash
1,628,980
1,348,168
989,168
807,880
(181,288)
Resource Allocation
Operating
Capital Outlay
0
89,923
0
0
0
29,500
0
0
0
(29,500)
Transfers
587,500
1,000,000
798,000
730,000
(68,000)
Total Resources
677,423
1,000,000
827,500
730,000
(97,500)
34
Debt Service Fund
Purpose:
This fund accumulates the resources necessary to service all general long -term debt,
which is recorded in the City's General Long -Term Debt Account Group. The interest
and principal of the following governmental debt obligation is accounted for in this fund:
SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax
Funding: Gas Tax and Water and Sewer Operating revenues
Purpose: Refund City of Gulf Breeze Note #2 to reduce interest rate on debt
In FY 2013, this Fund will be used to track the debt service costs of the new public safety
building, if approved.
35
Debt Service Fund
Combined Summary of Revenues and Expenditures
DEBT SERVICE
Sun Trust - 1999 Refunding Revenue Bonds
Principal 56,686 59,299 61,620 63,684 2,064
Interest 14,673 12,261 9,722 7,099 (2,623)
Public Safety Building - Bank Loan
Principal 0
Interest 0
DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
Other Financing Uses
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
77,300
74,617
74,209
71,717
(2,492)
Total Expenses and Cash
145,976
145,769
143,059
Revenues
(42)
Resource Allocation
0
Transfer from Half Cent Sales Tax Fund
Debt Service
71,359
71,560
71,342
Transfer from Gas Tax Fund
68,500
68,500
68,500
71,000
2,500
Interest Earnings
176
2,652
350
300
(50)
Total Revenues
68,676
71,152
68
71
2
Other Financing Sources
Total Resources
145,976
145,769
143
143,017
(42)
DEBT SERVICE
Sun Trust - 1999 Refunding Revenue Bonds
Principal 56,686 59,299 61,620 63,684 2,064
Interest 14,673 12,261 9,722 7,099 (2,623)
Public Safety Building - Bank Loan
Principal 0
Interest 0
DIVISION TOTALS
71,359
71,560
71,342
70,783
(559)
Other Financing Uses
Ending Cash
74,617
74,209
71,717
72,234
517
Total Expenses and Cash
145,976
145,769
143,059
143,017
(42)
Resource Allocation
Debt Service
71,359
71,560
71,342
70,783
(559)
Total
71,359
71,560
71,342
70,783
(559)
36
Energy Grants
Purpose:
The Energy Grant special revenue funds are used to account for monies received and
spent from the United States Department of Energy through the Florida Energy and
Climate Commission and an Energy Efficiency and Conservation Block Grant
(EECBG) through the City of Jacksonville as a subgrant recipient. Both grants are
part of the American Recovery and Reinvestment Act (ARRA) stimulus funding. The
grants will be used to provide financial assistance for the Atlantic Beach Energy
Reduction Program.
Issues, Trends and Highlights:
• In FY 2011, the City secured $234,789 from the Florida Energy and Climate
Commission and $103,400 from the City of Jacksonville EECBG. These grants will
be used for a variety of projects, including funding energy audits at eleven City
facilities, replacing 23 HVAC (heating and cooling) systems at the eleven City
facilities, retrofitting lights at two baseball/softball fields with more energy efficient
lighting technology, procuring. low emission vehicles — one fully electric vehicle and
the increased cost of six hybrid vehicles, and a solar hot water system for the Atlantic
Beach Fire Department.
• The City plans to spend $112,665 of this money in FY 2011 and the remaining grant
funds in FY 2012.
37
Energy Grant Funds
Combined Summary of Revenues and Expenditures
Restricted
Restricted /Designated
Cash Forward
Revenues
Grant Proceeds
Total Revenues
Other Financing Sources
Total Resources
Expenditures
Operating Expenses
Capital Outlay
II Transfers
0 0 112,665 225,524 112,859
0 0 112,665 225,524 112,859
0 0 112,665 225,524 112,859
DIVISION TOTALS
0
0
Proposed
225,524
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
0
0
0
0
0
0
0
0
0
0
0
0
112,665
225,524
112,859
0 0 112,665 225,524 112,859
0 0 112,665 225,524 112,859
0 0 112,665 225,524 112,859
DIVISION TOTALS
0
0
112,665
225,524
112,859
Other Financing Uses
Restricted
0
0
0
0
0
Restricted /Designated
Ending Cash
0
0
0
0
0
Total Expenses and Cash
0
0
112,665
225,524
112,859
Resource Allocation
Operating
0
0
0
0
0
Capital Outlay
0
0
112,665
225,524
112,859
Transfers
0
0
0
0
0
Total Resources
0
0
112,665
225,524
112,859
38
Governmental Capital Project Fund
Purpose:
• To build up cash reserve balances for future capital expenditures, including major
purchases of equipment and vehicles, other than those recorded in the Enterprise
(Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that
are not recurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in
order to separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issues, Trends and Highlights:
• Design of the new public safety building should be complete in FY 2011 at an
accumulated cost of $467,411.
• An estimate of $4,336,328 is included in the FY 2012 budget for the construction of
and furnishings for a new public safety building. The cost of construction is being
funded through a transfer of $1,000,000 and $798,000 from the Half Cent Sales Tax
Fund in FY 2010 and FY 2011, respectively, and a budgeted transfer of $500,000 and
$1,755,737 from proceeds of a bank loan or issuance of debt in FY 2012.
• Improvements to the Veteran's Memorial Park, including a flag, pavilion, and stage
were constructed in FY 2011 for an approximate cost of $122,063. The cost of
improvements was funded through a $50,000 contribution from the City of
Jacksonville, a $50,000 donation from the Beaches Veterans Memorial Park
Corporation, interest earnings accumulated in the Governmental Capital Projects Fund,
and $250 from private donations.
9W
Governmental Capital Project Fund
Combined Summary of Revenues and Expenditures
Transfers
Actual
Actual
Estimate
Budget
Increase
To General Fund
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Restricted
332,938
650,065
1,708,888
2,083,958
375,070
Restricted /Designated
0
0
0
0
0
Cash Forward
332,938
650,065
1,708,888
2,083,958
375,070
Revenues
Debt Proceeds
0
0
0
1 ,755,737
1,755,737
Transfer from Half Cent Sales Tax
330,000
1,000,000
798,000
500,000
(298,000)
Donations
0
25,000
100,250
0
(100,250)
Capital Outlay
0
0
0
0
0
Transfers
0
0
0
0
0
Miscellaneous
0
0
180
0
(180)
Interest Earnings
1,340
60,724
25,000
0
(25,000)
Total Revenues
331,340
1,085,724
923,430
2,255,737
1,332,307
Other Financing Sources
0
3,000
0
0
0
Total Resources
664,278
1,738,789
2,632,318
4,339,695
1,707,377
Capital Outlay
Public Safety Building - Design
14,213
26,901
426,297
0
(426,297)
Public Safety Building - Construction
0
0
0
4,336,328
4,336,328
Veteran's Memorial Park
0
3,000
122,063
0
(122,063)
Transfers
To General Fund
DIVISION TOTALS
14,213
29,901
548,360
4,336,328
3,787,968
Other Financing Uses
0
0
0
0
0
Restricted
650,065
1,708,888
2,083,958
3,367
(2,080,591)
Restricted /Designated
Ending Cash
650,065
1,708,888
2,083,958
3,367
(2,080,591)
Total Expenses and Cash
664,278
1,738,789
2,632,318
4,339,695
1,707,377
Resource Allocation
Capital Outlay
14,213
29,901
548,360
4,336,328
3,787,968
Transfers
Total Resources
14,213
29,901
548,360
4,336,328
3,787,968
40
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Resource Allocation:
Personal Services
Actual
Actual
Estimate
Budget
Increase
Operating Expenses
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
162,714
138,094
309,163
0
(309,163)
General Fund Resources
202,960
197,317
215,305
194,870
(64,295)
Building Code Enforcement
200,583
272,687
306,427
265,900
(220,393)
C.D.B.G.
164,301
138,094
309,163
92,690
(216,473)
Tree Protection
4,914
3,989
0
0
0
Total Revenues
572,758
612,087
830,895
553,460
(501,161)
Expenses:
1.00
Principal Planner
Planning and Zoning
202,960
197,317
215,305
194,870
(20,435)
C.D.B.G.
164,301
138,094
309,163
92,690
(216,473)
Building
291,105
288,070
297,613
253,753
(43,860)
Tree Protection
21,275
14,821
3,920
0
(3,920)
Total Expenses
679,641
638,302
826,001
541,313
(284,688)
Resource Allocation:
Personal Services
417,909
428,698
428,631
386,408
(42,223)
Operating Expenses
99,018
71,510
88,207
154,905
66,698
Capital Outlay
162,714
138,094
309,163
0
(309,163)
Transfers
Total Resource Allocation:
679,641
638,302
826,001
541,313
(284,688)
Summary of Authorized
Positions
Allocation
2010 -2011
2011 -2012
Planning and Zoning
Community Development Director
1.00
1.00
Principal Planner
1.00
1.00
2.00
2.00
Building
Building Official
0.64
0.80
0.64
Deputy Building Official
1.00
1.00
Building Permits Technician / Clerk
II
0.40
0.80
0.40
Receptionist / Permits Clerk
0.40
0.80
0.40
3.40
2.44
Total
5.40
4.44
41
Planning and Zoning
Purpose:
The Planning, Zoning and Community Development Department administers zoning and land use
related functions of the City including: implementation and amendment of the Comprehensive Plan;
review of applications for Development Permits to verify consistency with land development
regulations and the Comprehensive Plan; compliance with requirements of State Growth Management
laws; proposes amendments to city land use regulations as appropriate; and implement studies,
programs, and special projects as directed. The Department also serves as City liaison with Northeast
Florida Regional Council and Department of Community Affairs and other State and Federal regulatory
agencies as appropriate, and provides staff support to the Community Development Board. Performs
all administrative functions associated with department activities and objectives.
Key Objectives:
• With continued focus on the River Branch Preserve and the marsh front natural resources, a
considerable level of activity will continue for Community Development as a partner in the
preparation and implementation of a resource management plan, including the implementation
of more web -based interactive tools providing information for these resources.
Mayport Road Corridor Revitalization efforts — Activities that support this Strategic Plan
priority continue.
Issues, Trends and Highlights:
With direction from the City Commission, the general concept of the Mayport Road Corridor
Revitalization was expanded to include other older neighborhoods with a focus on the Royal
Palms subdivision. Significant staff resources have been devoted to this effort, and a positive
measure of success continues. Neighborhood preservation standards were adopted at part of the
Land Development Regulations.
• An expansion of GIS activities, resources and services to other City Departments has continued.
State - mandated Evaluation and Appraisal Report (EAR) based amendments to the
Comprehensive Plan were completed and found to be In Compliance with State growth
management law.
• Coordinate Master Plan activity related to the River Branch Preserve with City consultants.
Workload Data:
The Community Development Department is responsible for planning functions and land use and
zoning administration, including review of all Building Permit applications and new business tax
receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive
Plan.
The Department also administers the City's tree ordinance and is responsible for processing and issuing
tree removal permits. GIS services for Community Development and most all other departments of the
City are also provided by Community Development staff at an ever expanding pace.
42
General Fund
Planning and Zoning
43
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
142,673
142,746
135,000
128,482
(6,518)
Overtime
0
0
Special Pay
301
1,073
1,100
325
(775)
Sub -Total
142,974
143,819
136,100
128,807
(7,293)
Benefits
FICA
11,408
11,744
9,724
9,854
130
Pension
19,541
21,416
21,774
32,553
10,779
Health and Life Insurance
11,923
11,905
13,686
13,783
97
Worker and Unemploy Comp
508
347
300
602
302
Sub -Total
43,380
45,412
45
56,793
11,309
Total Wages and Benefits
186,354
189,231
181,584
185,599
4,015
OPERATING EXPENSES
Professional Services
6,712
26,000
1,000
(25,000)
Contract Services
42
Local Travel
22
50
50
Communications
620
431
450
450
0
Postage
16
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
2,330
2,371
2,371
2,371
0
Printing and Publishing
1,073
668
800
1,000
200
Advertising and Promotions
Other Current Charges
22
100
100
Office Supplies
971
972
600
800
200
Operating Supplies
1,182
1,653
1,500
1,500
0
Books, Training, Memberships
2,259
1,947
2,000
2,000
0
Total Operating Expenses
15 5 205
8,086
33
9,271
(24,450)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
1,401
Total Capital Outlay
1
0
0
0
0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
202,960
197,317
215
194,870
(20,435)
43
Community Development Block Grant Fund
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate - income persons and neighborhoods within that area of the
City designated as the CDBG Project Area.
Key Objectives:
Continue to fund infrastructure and neighborhood improvements within the City's CDBG Project
Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that
improve the physical character of neighborhoods and the quality of life within the overall CDBG
project area.
Issues, Trends and Highlights:
FY 2011 CDBG funds were approved to be used for continuing improvements to Donner Park,
including lights at the basketball court, a security camera in the park, security lighting at the
community center, sod for the baseball and soccer fields, and additional paved parking.
Funding levels to the CDBG program at the Federal level have been reduced. As a subgrant
recipient, our allocation for FY 2012 was also reduced. With our $92,690 allotment, the City plans
to assist low - income and otherwise eligible residents with the costs of septic tank abandonment or
removal, hook -up to central sewer and payment of permit and impact fees, in compliance with the
City's mandatory conversion policy.
..
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies
Aid to Private Citizens 2,988 92,690 92,690
Capital Outlay
Infrastructure Improvements 161,313 68,387 309,163 (309,163)
Buildings 69,707
Equipment
Land
DIVISION TOTALS 164,301 138,094 309,163 92,690 (216,473)
Other Financing Uses
Ending Cash
0
0
0
Proposed
0
Total Expenses and Cash
Actual
Actual
Estimate
Budget
Increase
Resource Allocation
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
0
0
0
0
0
Revenues
Grant Proceeds
164,301
138,094
309,163
92,690
(216,473)
Total Revenues
164,301
138,094
309,163
92,690
(216,473)
Other Financing Sources
0
0
309,163
92,690
(216,473)
Total Resources
164,301
138,094
309,163
92,690
(216,473)
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies
Aid to Private Citizens 2,988 92,690 92,690
Capital Outlay
Infrastructure Improvements 161,313 68,387 309,163 (309,163)
Buildings 69,707
Equipment
Land
DIVISION TOTALS 164,301 138,094 309,163 92,690 (216,473)
Other Financing Uses
Ending Cash
0
0
0
0
0
Total Expenses and Cash
164,301
138,094
309,163
92,690
(216,473)
Resource Allocation
Personal Services
0
0
0
0
0
Operating Expenses
2,988
0
0
92,690
92,690
Capital Outlay
161,313
138,094
309,163
0
(309,163)
164,301
138,094
309,163
92,690
(216,473)
45
Building Code Enforcement Fund
Purpose:
The Building Department provides efficient and effective professionally certified services
for the enforcement of the adopted Florida Building Code related to building, mechanical,
plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The
department strives to ensure a safe built environment for Atlantic Beach. The department
coordinates development activities with Planning, Utilities, Public Works, City of
Jacksonville Fire Department and several State of Florida Agencies including the Federal
Emergency Management Agency (FEMA). Our mission is to help homeowners, licensed
contractors, architects and engineers properly navigate through the development
permitting process. The Building Department is also responsible for actively enforcing
the City adopted International Property Maintenance Code relating to dangerous and
substandard buildings and property conditions. The department provides administrative
support to other City departments and is responsible for supervising maintenance and
repair of City Hall and the Commission Chambers buildings and equipment.
Key Objectives:
• Offer exceptional customer service assisting applicants through the City of
Atlantic Beach development permitting process. A staff of four employees
manages the required submittals for plan review and inspection for all vertical
construction within the City, coordinating the approval process for several other
City departments.
• Monitor activities of City programs related to the Federal Emergency
Management Agency's Community Rating System to reduce rising flood
insurance costs to property owners promulgated by the National Flood Insurance
Program. Continue enforcement of the City Flood Control ordinance for
development within FEMA's designated floodplains.
• Monitor activities related to the Insurance Service Organization ratings for the
Building Code Effectiveness Rating Program in an effort to reduce wind
insurance rates. Maintain standards for building plan review and inspection
paying special attention to hurricane force reactions on buildings.
• Improve homeowner and contractor awareness of building codes via our
department website and various printed brochures.
• Provide administrative support to the Personnel, Planning and Finance
department's office at City Hall receptionist counter.
Issue, Trends and Highlights:
• Continuing the scanning process for large plans and permits currently being
stored in City Hall vault. Scanning will reduce storage costs to properly retain
records as required by State law.
ER
• Continuing to improve communication of development review process related to
coordination of comments and plan requirements for the Public Works and
Utilities Departments. The development review process has greatly improved
resulting in less time spent by applicants waiting for approval. The Building
Department created a process to clear all expired permits requiring property
owners to obtain a final inspection.
• Maintain activities related to the Insurance Service Organization (ISO) rating for
the Community Rating System (CRS) program and the Building Effectiveness
Rating (BER) program. Our ratings for both programs, which help reduce
insurance rates, are well above the national average.
• The Building Department continues to assist with enforcement of the International
Property Maintenance Code and other City ordinances.
• The Building Department is assisting in coordinating the remapping efforts of the
Federal Emergency Management Agency (FEMA)and working with property
owners of over 600 lots within Atlantic Beach that have been re- designated to be
located within a flood zone. We will be updating our Flood Control ordinance as
requested by FEMA.
• The department is creating an Interlocal Agreement for temporary commercial
building inspection services with the City of Jacksonville.
• Actively reviewing software programs to use for the community development
permitting process including code enforcement.
• A time study was performed during FY 2011. Based on this study, the allocation
of human resources related to the administrative support provided by the Building
Department at the City Hall receptionist counter was adjusted. This change
resulted in a decrease in salary and benefits expenses for FY 2012 and a
corresponding reduction of transfer in from the General Fund.
Workload Data
Activity
FY -10
FY -09
FY -08
FY -07
Permits Reviewed and Issued
2,064
1,910
1,730
1,702
Plan Reviews
443
468
492
548
Inspections
4,006
3,734
1 2,950
1 2,345
Note: The significant increase in inspection activity in FY -10 and FY -09 from FY -08 and FY- 07
is due to follow -up on permit activity for projects where inspection was not called for or the
permit expired with no inspection.
47
Building Code Enforcement
Combined Summary of Revenues and Expenditures
Revenues
Building Permit Fees
164,541
181,237
Proposed
225,000
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Restricted 65,146
72,776
72,018
74,403
2,386
Operating Cash 84,371
(15,247)
(24,706)
(18,277)
6,428
Cash Forward 149,517
57,529
47,312
56,126
8,814
Revenues
Building Permit Fees
164,541
181,237
205,000
225,000
20,000
Plan Check Fees
33,205
30,863
35,002
35,000
(2)
Re- inspection Fees
2,450
3,766
2,450
2,500
50
Radon Gas Fee
43
23
0.80
0.80
0
Construction Surcharge
90
46
800
800
0
Interest Earnings
254
1,752
1,000
1,000
0
Transfer from General Fund
0
55,000
60,000
0
(60,000)
Miscellaneous Revenues
350
335,382
2,175
1,600
(575)
Total Revenues
200,583
272,687
306,427
265,900
(40,527)
Other Financing Sources
231,555
55166
247,047
200,809
(46,238)
Total Resources
350,100
335,382
353
322,026
(31,713)
Expenditures
AUTHORIZED PERSONNEL
Position
Allocation
Building Code Enforcement
291,105
288,070
297,613
253,753
(43,860)
DIVISION TOTALS
291,105
288,070
297,613
253,753
(43,860)
Other Financing Uses
1,466
Receptionist / Permits Clerk
0.80
0.80
0.40
Restricted
72,776
72,018
74,403
63,438
(10,965)
Operating Cash
(15,247)
(24,706)
(18,277)
4,835
23,113
Ending Cash
57,529
47,312
56,126
68,273
12,147
Total Expenses and Cash
350
335,382
353,739
322,026
(31,713)
Resource Allocation
Personal Services
231,555
239,467
247,047
200,809
(46,238)
Operating Expenses
59,550
48,603
50,566
52,944
2,378
Capital Outlay
0
0
0
0
0
Debt Service
0
0
0
0
0
0
Transfers
0
0
0
0
Total Resources
291,105
288,070
297,613
253,753
(43,860)
ME .,
AUTHORIZED PERSONNEL
Position
Allocation
2010 -2011
2011 -2012
Building Official
0.80
0.80
0.64
Deputy Building Official
1.00
1.00
Building Permits Technician / Clerk II
0.80
0.80
0.40
Receptionist / Permits Clerk
0.80
0.80
0.40
ME .,
Building Code Enforcement Fund
Building
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
171,889
173,259
176,110
135,588
(40,522)
Overtime
297,613
253,753
0
0
0
Special Pay
241
5,206
740
610
(130)
Sub -Total
172,130
178,465
176,850
136,198
(40,652)
Benefits
FICA
12,505
13,242
13,529
10,419
(3,110)
Pension
21,651
26,060
32,136
34,353
2,217
Health and Life Insurance
21,815
19,253
21,835
17,252
(4,583)
Worker and Unemploy Comp
3,454
2,447
2,697
2,586
(111)
Sub -Total
59,425
61,002
70,197
64,611
(5,586)
Total Wages and Benefits
231,555
239,467
247,047
200,809
(46,238)
OPERATING EXPENSES
Professional Services
166
151
50
100
50
Contract Services
601
247
500
700
200
Local Travel
70
0
0
0
Communications
2,417
1,880
2,000
2,000
0
Postage
100
100
0
Utilities
Rentals and Leases
700
960
260
Insurance
1,687
1,556
850
905
55
Repairs and Maintenance
7,281
7,709
7,647
7,094
(553)
Printing and Publishing
880
495
400
200
(200)
Advertising and Promotions
Other Current Charges
21
(22)
Office Supplies
107
465
275
150
(125)
Operating Supplies
4,740
3,003
4,790
4,050
(740)
Books, Training, Memberships
2,774
2,121
2,200
3,500
1,300
Internal Service Charges
38,806
30,998
31,054
33,185
2,131
Total Operating Expenses
59,550
48,603
50,566
52,944
2,378
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
0 0
0 0
0 0 0
0 0 0
0
0
0
0
0
291,105
288,070
297,613
253,753
(43,860)
19
Tree Protection Fund
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and mitigation proceeds for tree
removal and site clearings. The funds generated are to be used for planting of
trees within the City of Atlantic Beach.
Key Objectives:
• To promote the health, safety, welfare and general well -being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
• To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
• In February 2010, the City Commission dissolved the Tree Conservation Board
and authorized City staff to review applications for tree removal; determine
compliance with the Tree Ordinance; and, issue Tree Removal Permits.
• Use available funds for projects that plant or replace trees along public right -of-
ways or on properties or lands in public use to provide needed shade, aesthetic
enhancement or the re- establishment of tree canopy in neighborhoods and along
public roadways. Example: Jordan Park enhancement, through removal of
invasive species, planting of new oaks.
• Use available funds for projects that educate private property owners and
encourage tree placement in required front yards of residential properties.
Example: Florida Arbor Day Event & Adopt -a -Tree Program.
Workload Data:
• These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of City staff and the City Manager.
50
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Expenditures
Proposed
Contract Services
Actual
Actual
Estimate
Budget Increase
Operating supplies
2008 -2009
2009 -2010
2010 -2011
2011 -2012 (Decrease)
Cash Forward
31,183
14,822
3,989
69 (3,920)
Revenues
0
1
0
Debt Service
Tree Mitigation Proceeds
14,822
3,989
69
69 0
Contributions /Donations
4,914
3,989
0
0 0
Total Revenues
4,914
3,989
0
0 0
Other Financing Sources
(3,920)
Total Resources
36,097
18,811
3,989
69
Expenditures
Contract Services
21,275
14,821
3,920
0 (3,920)
Operating supplies
0
Operating Expenses
21,275
14,821
DIVISION TOTALS
21,275
14,821
3,920
0 (3,920)
Other Financing Uses
0
1
0
Debt Service
Ending Cash
14,822
3,989
69
69 0
Total Expenses and Cash
36,097
18,811
3,989
69 (3,920)
Resource Allocation
Personal Services
0
0
0
0
0
Operating Expenses
21,275
14,821
3,920
0
(3,920)
Capital Outlay
0
0
0
0
0
Debt Service
0
0
0
0
0
Transfers
0
0
0
0
0
21,275
14,821
3,920
0
(3,920)
51
Public Safety
Combined Summary of Revenues and Expenses
Expenses:
Police Services
3,431,746
3,130,170
3,344,155
Proposed
142,291
Police Grants
Actual
Actual
Estimate
Budget
Increase
Police Trust
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
1,093,207
1,108,594
1,170,502
1,199,177
28,675
General Fund Resources
4,590,349
4,296,664
4,583,977
4,769,066
185,089
Police Grants
0
389,920
160,167
105,574
(54,593)
Police Trust
32,584
37,790
37,874
29,400
(8,474)
Total Revenues
4,622,933
4,724,374
4,782,018
4,904,040
122,022
Expenses:
Police Services
3,431,746
3,130,170
3,344,155
3,486,446
142,291
Police Grants
0
366,413
183,674
105,574
(78,100)
Police Trust
55,713
35,802
43,982
51,000
7,018
Rescue Services
1,093,207
1,108,594
1,170,502
1,199,177
28,675
Code Enforcement
65,396
57,900
69,320
83,443
14,123
Total Expenses
4,646,062
4,698,879
4,811,633
4,925,640
114,007
Police Records Clerk - (Part Time)
Resource Allocation:
1.00
Property Evidence Records Clerk
1.00
1.00
Animal Control Officer
Personal Services
3,098,334
3,192,849
3,198,830
3,466,838
268,008
Operating Expenses
1,378,066
1,303,131
1,375,796
1,421,802
46,006
Capital Outlay
169,662
202,899
237,007
37,000
(200,007)
Debt Service
0
0
0
0
0
Transfers
0
0
0
0
0
Total Resource Allocation:
4,646,062
4,698,879
4,811,633
4,925,640
114,007
Summary of Authorized Positions
Fire, Rescue and Lifeguard Operations
Life Guard Captain - (Part Time)
Allocation 2010 -2011
2011 -2012
Police
4.00
4.00
Police Chief
1.00
1.00
Lieutenant
3.00
3.00
Sergeant
5.00
5.00
Detective
4.00
3.50
Patrol Officer
15.00
14.00
Administrative Assistant
1.00
1.00
Communications Supervisor
1.00
1.00
Emergency Communications Officer
5.00
5.00
Police Records Specialist
1.00
1.00
Police Records Clerk
1.00
1.00
Police Records Clerk - (Part Time)
1.00
1.00
Property Evidence Records Clerk
1.00
1.00
Animal Control Officer
2.00
2.00
School Crossing Guard - (Part Time)
2.00
2.00
43.00
41.50
Fire, Rescue and Lifeguard Operations
Life Guard Captain - (Part Time)
2.00
2.00
Lifeguard Lieutenant - (Part Time)
4.00
4.00
Lifeguards - (Part Time)
12.00
12.00
18.00
18.00
Code Enforcement
Code Enforcement Officer
1.00
1.00
Total Public Safety
62.00
60.50
52
Police Services
Purpose:
The Mission of the Atlantic Beach Police Department is to provide for the safety
and protection of lives and property through courteous and professional public
service, timely response to problems and relentless pursuit of criminals, while
always respecting each person's Constitutional Rights and personal dignity. Our
focus is to improve the quality of life in the City of Atlantic Beach by maintaining
community partnerships that promote safe streets and neighborhoods.
The police department operates seven (7) divisions including Administration,
Patrol, Investigations, Communications, Animal Control, Crossing Guards, and
Crime Suppression. Each of these divisions actively engages in pro- active
activities relative to community service, law enforcement and safety. The Police
Department members engage in criminal investigations, preventive patrol, traffic
enforcement, crime prevention, traffic crash investigations, SWAT functions, DUI
enforcement, record keeping, animal control, and support for the Police Explorer
Program. The Communications Division answers all 911 calls for police, fire, and
emergency medical responses within the city of Atlantic Beach.
Key Objectives FY 2012:
The major strategic initiative for the City of Atlantic Beach and the Police
Department for the last three years has been the redevelopment of the Mayport
Road corridor and Royal Palms project. Two full time police officers have been
assigned to a Community Oriented Policing (COPs) Unit, which focus specifically
in these two geographic areas. These two positions are funded through September
2011 with Justice Assistance Grant funds. The police department will continue to
dedicate resources and focus these efforts on the defined areas to enhance the
quality of life for citizens and business owners and maintain the decreased crime
rates.
53
Other key objectives for the Police Department in FY 2012 include:
• To continue focused traffic enforcement throughout the city; with an
emphasis on speed, DUI, occupant safety restraint, and pedestrian/bicycle
enforcement.
• To seek and utilize all available grant funding for all police operations and
emergency preparedness initiatives.
• To continue state mandatory training with the Emergency Communications
Operators, as well as hire /train a new ECO supervisor, training officer(s),
and Terminal Agency Coordinator JAC).
• As the city moves closer to constructing a new police station, the Records
personnel will continue to make it a priority to research all retention records
and purge all documents that have reached their retention limits and no
longer have administrative value. The goal is to only move the necessary
items and documents to the new building, and to have purged the
unnecessary before then.
2010 Highlights:
We have completed our second year on the Mayport Corridor Redevelopment
Project. There has been a dramatic improvement in the transient and prostitution
problems, most evidenced by a citizen survey that was conducted in early 2011.
Numerous educational and mentoring programs and events have been held at local
community centers for children within the neighborhoods. In 2010, Atlantic Beach
maintained the 25% reduction in all index crimes (murder, rape, robbery,
aggravated assault, burglary, theft and arson) in the corridor that it achieved in
2009, as compared to 2008.
Atlantic Beach has enjoyed the lowest crime rate per capita (crimes per 1,000
residents) in all of Duval County for 2009. Although the official 2010 statistics
have yet to be released, we expect that this tradition will have continued in 2010.
We also had a clearance rate of 28% of all index crimes. That equates to more than
one out of every four part one crimes in Atlantic Beach being solved. The police
department continues to have an excellent emergency response time with an annual
average of just over two minutes.
54
In 2010, Atlantic Beach police officers arrested 324 drunk drivers.
All vehicles are equipped with laptop computers, in car video cameras, mobile
printers, and GPS tracking devices to improve efficiency of operation.
The department has focused on providing support personnel with formal training
during this year; sending dispatchers, the property and evidence custodian, animal
control officers and records staff to beneficial training and certification courses.
Police Personnel have also attended various formal training courses including
investigative courses, supervisor and management courses, and police bicycle
officer training. No general fund money was used to pay for training. All training
was funded through regional training funds and the court cost training fund.
Workload Data
Activity 2006 2007 2008 2009 2010
Avg Emg Response 2.704 2.346 2.16 2.08 2.38
Time in Minutes
Total Crime Rate 38.54 43.02 38.53 38.61 37.06
Per 1,000 Population
Arrests
917
1,173
1,292
987
842
Calls
26,483
35,710
28,786
30,005
29,889
Traffic Citations
6,491
6,583
4815
4,880
4,734
Index Crimes
541
603
538
532
488
55
General Fund
Police Administration
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
220,601
298,794
301,813
298,397
(3,416)
1,321
23
300
300
0
24,872
9,714
10,000
12,261
2,261
246,794
308,531
312,113
310,958
(1,155)
18,230
22,654
24,028
23,788
(240)
33,447
51,442
63,733
88,771
25,038
15,794
26,211
29,385
30,776
1,391
4,939
7,302
5,000
5,676
676
72,410
107,609
122,146
149,011
26,865
319,204
416,140
434,259
459,969
25,710
11,415
8,332
5,000
5,500
500
31,734
18,655
22,500
21,000
(1,500)
134
0
46,325
41,307
37,000
55,000
18,000
376
372
500
500
0
16,195
16,371
17,985
17,900
(85)
1,953
1,060
1,300
1,300
0
28,134
25,875
24,750
26,500
1,750
12,969
11,795
12,000
12,000
0
758
541
1,500
1,500
0
10,294
8,311
8,000
8,000
0
33,368
10,630
10,300
10,050
(250)
3,389
2,290
2,500
2,750
250
197,044
145,539
143,335
162,000
18,665
649
1,444
27,197
0
(27,197)
649 1,444
0 0
0 0
12,000 12,000
27,197 12,000 (15,197)
0 0 0
0 0 0
516,897 563,123 604,791 633,969 29,178
56
General Fund
Police Patrol
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
1,028,298
987,324
920,000
1,035,797
115,797
81,699
68,730
105,000
70,000
(35,000)
128,348
118,260
67,000
75,853
8,853
1,238,345
1,174,314
1,092,000
1,181,650
89,650
80,851
85,360
83,600
93,456
9,856
188,437
224,182
284,590
379,178
94,588
123,835
99,202
119,500
146,787
27,287
55,902
47,094
33,000
35,852
2,852
449,025
455,838
520,690
655,273
134,583
1,687,370
1,630,152
1,612,690
1,836,923
224,233
11,089
482
150
(150)
50
5,235
7,000
6,000
(1,000)
74
100
(100)
1 ,478
11,168
11 ,700
1 1,500
(200)
6,775
10,238
14,000
14,000
0
67,507
95,721
108,502
133,913
133,500
(413)
0
182,620
135,699
166,863
165,000
(1,863)
94,906 66,313 110,993
41,109 38,491 54,500
136,015 104,804 165,493
0 0 0
0 (110,993)
0 (54,500)
0 (165,493)
0 0
0
0
0
0
0
2,006,005
1,870,655
1,945,046
2,001,923
56,877
57
General Fund
Police Crime Suppression Unit
Total Operating Expenses 11,850 9,925 12,200 12,050 (150)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers
Actual
Actual
Estimate
Budget
Increase
DIVISION TOTALS
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
101,793
58,160
60,000
61,063
1,063
Overtime
3,746
4,826
5,000
5,000
0
Special Pay
18,817
19,543
22,359
16,522
(5,837)
Sub -Total
124,356
82,529
87,359
82,585
(4,774)
Benefits
FICA
9,064
9,379
10,180
9,531
(649)
Pension
14,268
20,970
26,247
36,326
10,079
Health and Life Insurance
13,172
11,995
13,306
11,357
(1,949)
Worker and Unemploy Comp
5,046
5,016
3,138
3,394
256
Sub -Total
41,550
47,360
52,871
60,607
7,736
Total Wages and Benefits
165,906
129,889
140,230
143,192
2,962
OPERATING EXPENSES
Professional Services
Contract Services
420
522
200
250
50
Local Travel
Communications
Postage
Utilities
Rentals and Leases
7,009
7,483
8,000
8,000
0
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
1,421
920
1,500
1,300
(200)
Books, Training, Memberships
3,000
1,000
2,500
2,500
0
Investigations
Total Operating Expenses 11,850 9,925 12,200 12,050 (150)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
177,756
139,814
152,430
155,242
2,812
58
General Fund
Police Investigations
59
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
193,555
115,581
126,000
129,495
3,495
Overtime
4,466
2,022
4,000
4,000
0
Special Pay
25,483
10,112
12,000
29,971
17,971
Sub -Total
223,504
127,715
142,000
163,466
21,466
Benefits
FICA
16,150
9,274
11,000
14,309
3,309
Pension
28,186
32,551
41,677
53,952
12,275
Health and Life Insurance
21,942
15,488
18,450
21,468
3,018
Worker and Unemploy Comp
9,335
5,183
3,500
5,268
1,768
Sub -Total
75,613
62,496
74,627
94,997
20,370
Total Wages and Benefits
299,117
190,211
216,627
258,463
41,836
OPERATING EXPENSES
Professional Services
Investigations
Local Travel
163
145
150
100
(50)
Communications
Postage
Utilities
Rentals and Leases
480
960
1,500
540
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges / Investigations
Office Supplies
Operating Supplies
1,946
1,000
1,000
0
Books, Training, Memberships
Total Operating Expenses
2,109
625
2,110
2,600
490
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
24,304
14,500
0
(14,500)
Equipment
Total Capital Outlay
24,304
0
14,500
0
(14
DEBT SERVICE
Principal
I nte rest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
325,530
190,836
233,237
261,063
27,826
59
General Fund
Police Dispatch
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
198,199
190,464
200,000
203,445
3,445
22,118
6,079
10,000
10,000
0
22,080
10,407
24,000
15,991
(8,009)
242,397
206,950
234,000
229,436
(4,564)
18,103
15,523
17,716
17,552
(164)
22,446
23,607
26,008
51,547
25,539
24,471
23,596
27,107
31,238
4,131
1,200
711
672
737
65
66,220
63,437
71,503
101,074
29,571
308,617
270,387
305,503
330,510
25,007
150
200
(200)
1,416
1,886
1,000
1,000
0
1,416
272,423
1,200
1,000
(200)
2,036
0
0
0
0
0
0 0 0 0 0 II
0
0
0
0
0
310,033
272,423
306,703
331,510
24,807
ME
General Fund
Police Animal Control
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
57,934
52,085
55,916
55,183
(733)
139
470
250
400
150
2,202
982
2,300
700
(1,600)
60,275
53,537
58,466
56,283
(2,183)
4,591
4,073
4,346
4,306
(40)
7,625
8,762
10,203
13,982
3,779
4,965
3,361
5,542
5,640
98
1,082
791
794
868
74
18,263
16,987
20,885
24,796
3,911
78,538
70,524
79,351
81,079
1,728
109
476
250
400
150
1 ,039
1,539
1,700
1,700
0
159
168
200
200
0
960
960
1,000
40
647
2,235
2,079
1,600
(479)
4,895 6,761 6,000 7,050 1,050
100 100 (100)
6,849 12,239 11,289 11,950 661
0 0 0 0 0
0 0 0 0 0
0
0
0
0
0
85,387
82,763
90,640
93,029
2,389
61
General Fund
Police School Guards
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
9,007
9,212
8,784
8,672
(112)
9,007
9,212
8,784
8,672
(112)
689
705
672
663
(9)
391
639
1,752
276
(1,476)
1,080
1,344
2,424
939
(1,485)
10,087
10,556
11,208
9,611
(1,597)
51
0
0
0 0 0 0
0 0 0 0
0
100
100 0
0
100
100 0
51 0
0
0
0 0 0 0
0 0 0 0
0
0
0
0
0
10,138
10,556
11,308
9,711
(1,597)
62
Police Grants
Purpose:
The Police Grants are used to enhance Public Safety operations and utilize available
grants to provide the funding for public safety initiatives.
Issues, Trends and Highlights:
• In FY 2011, the Atlantic Beach Police Department secured more than $127,000 in
grant funds. These funds were utilized for a variety of projects, including funding the
C.O.P.s officers, paying the salary for a Crime Suppression Unit detective, obtaining a
security camera for the skate park, and outfitting the multi- purpose, mobile command
vehicle.
• For FY 2012, the Department is requesting $105,574 in Justice Assistance Grant
(JAG) funds to be used to pay the salaries of one (1) C.O.P.s officer and (1) Crime
Suppression Unit (CSU) detective, and a portion of the Redevelopment Coordinator's
salary.
63
Police Grant Funds
Police Department
Expenditures
Salaries and Wages 0 267,813 155,042 105,574 (49,468)
Operating Expenses
Professional Services
Actual
Actual
Estimate
Budget
Increase
Contract Services
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
0
0
23,996
0
(23,996)
Revenues
Grant Proceeds
0
356,382
160,167
105,574
(54,593)
Interest
Transfer from General Fund
0
33,538
0
0
0
Total Revenues
0
389,920
160,167
105,574
(54,593)
Other Financing Sources
0
489
0
0
0
Total Resources
0
390,409
184
105,574
(78,589)
Expenditures
Salaries and Wages 0 267,813 155,042 105,574 (49,468)
Operating Expenses
Professional Services
0
0
0
0
0
0
Contract Services
0
0
0
0
0
0
Communications
0
1,578
0
0
0
Rentals and Leases
0
0
0
0
0
Other Current Charges
0
0
0
0
0
Operating Supplies
0
4,202
0
0
Training
0
0
0
0
Total Operating Expenses
0
5,780
0
0
0
Capital Outlay
Vehicles
0
36,614
23,507
0
(23,507)
Equipment
0
56,206
5,125
0
(5,125)
Total Capital Outlay
0
92,820
28,632
0
(28,632)
Transfers
0
0
0
0
0
To Police Trust fund
0
0
0
To General Fund
0
0
0
0
To Various Grant Funds
0
0
0
Total Transfers
0
0
0
0
0
DIVISION TOTALS
0
366,413
183,674
105,574
(78,100)
Other Financing Uses
0
0
489
0
(489)
Ending Cash
0
23,996
0
0
0
Total Expenses and Cash
0
390,409
184,163
105,574
(78,589)
Resource Allocation
Personal Services
0
267,813
155,042
105,574
(49,468)
Operating Expenses
0
5,780
0
0
0
Capital Outlay
0
92,820
28,632
0
(28,632)
Debt Service
0
0
0
0
0
0
Transfers
0
0
0
0
Total Resources
0
366,413
183,674
105,574
(78,100)
M
Police Special Revenue Funds
The Police Special Revenue Funds receive revenue from several distinct sources. The
funding derived from those revenue sources is restricted to very specific purposes.
Police Training Funds
Purpose:
Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to
police training. Historically, when available, the City has funded police training
from this account. For the past 2 years, no General Fund resources have been
required to fund any police training. There is a sufficient reserve in the account to
continue to fund all police training for several more years.
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted funding is to purchase radios, related equipment and
to pay for monthly airtime for the Police Department to participate in countywide
emergency communications systems, which provides immediate communications
with the area law enforcement, fire, and rescue, and other emergency services
organizations. In FY 2011 -12, all funds will be used to cover the monthly radio
airtime charges paid to the City of Jacksonville.
Contraband/Forfeiture Funds:
Purpose:
Revenue in this account is received from court dispositions including, but not
limited to, the seizure and forfeiture of property that has been used in felony
crimes. Federal and state forfeiture funds are tracked separately because each has
its own set of limitations.
The key objectives of these funds are to provide a funding source for Police to use
as matching funds for grants, to procure equipment, and to finance investigative
expenses for protracted operations.
The revenue generated from this source is very difficult to predict. The funding is
dependent on the investigations that are being conducted at any given time, and
the resulting seizures are often a result of chance.
65
Police Special Revenue Funds
Public Safety
OPERATING EXPENSES
Contract Services
Investigations
Communications 18,835 17,000 29,000 30,000 1,000
Training
Printing and Publishing
Operating Supplies 1,652 0 3,650 2,000 (1,650)
Other Current Charges
Books, Training, Memberships 26,532 14,971 11,332 15,000 3,668
Total Operating Expenses 47,019 31,971 43 47,000 3,018
CAPITAL OUTLAY
Vehicles
Equipment
8,694
3,831
0
Proposed
4,000
Total Capital Outlay
Actual
Actual
Estimate
Budget
Increase
TRANSFERS
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
207,793
186,195
162,233
156,125
(6,108)
Revenues
State Forfeitures
7,271
5,132
7,594
0
(7,594)
Federal Forfeitures
0
0
0
0
7,018
Clerk -Court Costs
5,868
6,403
6,500
6,500
0
Radio Communications Fees
18,912
20,303
21,000
21,500
500
Interest
533
5,952
2,578
1,400
(1,178)
Miscellaneous
0
0
202
0
(202)
Total Revenues
32,584
37,790
37,874
29,400
(8,474)
Other Financing Sources
2,212
0
0
0
0
Total Resources
242,589
223,985
200,107
185,525
(14,582)
OPERATING EXPENSES
Contract Services
Investigations
Communications 18,835 17,000 29,000 30,000 1,000
Training
Printing and Publishing
Operating Supplies 1,652 0 3,650 2,000 (1,650)
Other Current Charges
Books, Training, Memberships 26,532 14,971 11,332 15,000 3,668
Total Operating Expenses 47,019 31,971 43 47,000 3,018
CAPITAL OUTLAY
Vehicles
Equipment
8,694
3,831
0
4,000
4,000
Total Capital Outlay
8,694
3,831
0
4,000
4,000
TRANSFERS
To Police Grant & Trust Funds
Total Transfers
0
0
0
0
0
DIVISION TOTALS
55,713
35,802
43,982
51,000
7,018
Other Financing Uses
681
25,950
0
0
0
Ending Cash
186,195
162,233
156,125
134,525
(21,600)
Total Expenses and Cash
242,589
223,985
200,107
185,525
(14,582)
••
Fire Division
Divisional Summary
Summary of Authorized Positions
Allocation 2010 -2011 2011 -2012
Fire Department
Public Safety Director
Lifeguards
Lieutenant
Captain
Lifeguard
0.0 0.0
2.0
2.0
4.0
4.0
Proposed
12.0
18.0
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Resource Allocation
Personal Services
167,135
155,031
179,810
178,345
(1,465)
Operating Expenses
926,072
953,563
989,507
1,014,832
25,325
Capital Outlay
0
0
1,185
6,000
4,815
Debt Service
0
0
0
0
0
Transfers
0
0
0
0
0
Total Resources
1,093,207
1,108,594
1,170,502
1,199,177
28,675
Expenses:
Fire Control / Rescue
909,661
936,392
970,035
995,929
25,894
Lifeguards
183,546
172,202
200,467
203,248
2,781
Total Expenses
1,093,207
1,108,594
1,170,502
1,199,177
28,675
Summary of Authorized Positions
Allocation 2010 -2011 2011 -2012
Fire Department
Public Safety Director
Lifeguards
Lieutenant
Captain
Lifeguard
0.0 0.0
2.0
2.0
4.0
4.0
12.0
12.0
18.0
18.0
67
Fire and Lifeguards
Purpose:
The Fire and Emergency Medical Services in Atlantic Beach are provided through a
contract between the City of Atlantic Beach and the City of Jacksonville. Atlantic Beach
provides facilities and funding to Jacksonville, and Jacksonville staffs the Atlantic Beach
Fire Station. The agreement provides for an Advance Life Support (ALS) level of
emergency medical care for citizens, and the department members continue to provide
tours, blood pressure checks, and community services as requested.
Lifeguards are also provided in this budget, and they provide for the protection of lives
and property on the beach from April until September each year.
Key Objectives:
Maintain ALS level of service
• Maintain a quick response time to all incidents
• Utilize staff expertise to assure fire prevention and accident prevention programs
Utilize staff expertise to assure adequate maintenance and testing of hydrant and water
systems
Workload Data:
Alarms Response Times
vo.,,. IV- RPCP1lP Fire Rescue
2000
177
805
4.86
4.41
2001
187
772
4.91
4.47
2002
173
820
4.5
4.36
2003
1 189
788
4.67
4.36
2004
230
820
4.19
4.16
2005
170
810
4.21
4.09
2006
163
833
4.11
4.04
2007
191
918
3.82
4.03
2008
218
810
3.5
4.28
2009
161
754
4.2
4.29
2010
181
1 833
4.825
4.38
•i
General Fund
Fire Control / Rescue
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DIVISION TOTALS
0 0 0 0
0 0 0 0
0 0 0 0
0 II
0 0 11
893.224 920,021 947,626 976,054 28,428 11
16,176
261
909,661
16,371 18,075 17,875 (200)
4,334 2,000 (2,334)
936,392 970,035 995,929 25,894 II
0
0
0
0
0
970,035
995,929
25,894
936,392
909,661
69
General Fund
Lifeguards
70
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
149,270
138,963
162,805
161,037
(1,768)
Overtime
Special Pay
Sub -Total
149,270
138,963
162,805
161,037
(1,768)
Benefits
FICA
11,419
10,631
12,455
12,319
(136)
Pension
Health and Life Insurance
Worker and Unemploy Comp
6,446
5,437
4,550
4,988
438
Sub -Total
17,865
16,068
17,005
17,308
303
Total Wages and Benefits
167,135
155,031
179,810
178,345
(1,465)
OPERATING EXPENSES
Professional Services
1,837
805
1,000
1,000
0
Contract Services
1,731
1,426
1,679
1,679
0
Local Travel
Communications
3,489
3,359
4,000
4,000
0
Postage
Utilities
1,867
2,341
2,500
2,500
0
Rentals and Leases
0
Insurance
Repairs and Maintenance
1,533
648
2,520
2,200
(320)
Printing and Publishing
350
350
0
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
5,729
8,229
6,748
6,724
(24)
Books, Training, Memberships
225
363
675
450
(225)
Total Operating Expenses
16,411
17,171
19,472
18,903
(569)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
1,185
6,000
4,815
Total Capital Outlay
0
0
1,185
6,000
4,815
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
183,546
172,202
200,467
203,248
2,781
70
Code Enforcement
Purpose:
The Code Enforcement Division provides the City of Atlantic Beach with certified
professional services for the enforcement of adopted Ordinances and State of Florida
regulations relating to the health, safety and welfare of its citizens. The department is
created to enhance community revitalization through the enforcement of minimum
property standards. The program also effectively protects the socio- economic and
physical environment within well established neighborhoods through consistent
enforcement.
Key Objectives:
• Continue participation in the Mayport Road corridor project. The division is working
with the Community Oriented Policing (COPS) Unit in an effort to revitalize the Royal
Palms area as a part of the City strategic planning goals.
• To continue educating the public via the City website and brochures with information
related to the code enforcement process.
• To implement technology improvements and updates, including code enforcement
tracking software for complaint cases which will allow for more effective and efficient
code enforcement.
• To provide enforcement process training for other City departments to allow expansion of
code enforcement throughout the City workforce. This is in an effort to improve the
ability of other departments to assist with the enforcement process.
Issues, Trends and Highlights:
Updating procedures related to enforcement notices and hearing procedures to be
consistent with Florida Statute 162.
• Adoption of the 2009 International Property Maintenance Code.
• Emphasis will continue to be placed on improving the conditions and maintenance of
properties in the Royal Palms, Fairway Villas and Aquatic Gardens neighborhoods.
Workload Data:
2010
2009
2007
Total Complaints
912
2,969
n1281
2,832
Compliance
902
2,967
28,11
Pending Cases
10
84
21
Note: Reason for the significant drop in complaints and compliance for 2010 is that
removal of right -of -way snipe signs are not included in the number of cases.
71
General Fund
Code Enforcement
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
50,075
36,213
43,094
42,578
(516)
346
2,217
407
0
(407)
50,421
38,430
43,501
42,578
(923)
3,804
2,928
3,328
3,257
(71)
6,615
7,598
7,864
10,788
2,924
210
2,495
5,480
5,578
98
1,310
695
3,937
972
(2,965)
11,939
13,716
20,609
20,595
(14)
62,360
52
64,110
63,173
(937)
30
177
310
50
(260)
129
130
100
100
0
126
559
579
500
500
0
500
480
(20)
730
2,912
600
600
0
366
1,463
150
150
0
656
493
1,500
1,750
250
440
1,550
1,640
90
3,036
5,754
5,210
5,270
60
15,000 15,000
0
0 0 0 15,000 15,000
0 0 0 0 0
0
0
0
0
0
65,396
57,900
69,320
83,443
14,123
72
Parks and Recreation
Combined Summary of Revenues and Expenses
Expenses:
Programs & Special Events 422,357 365,250 378,187 388,326 10,139
Maintenance & Improvements 668,515 648,277 742,046 719,388 (22,658)
Total Expenses 1,090,872 1,013,527 1,120,233 1,107,714 (12,519)
Resource Allocation:
1.00
1.00
Proposed
5.00
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
446,430
(178)
Capital Outlay
126,867
General Fund Resources 1,090,872
1,013,527
1,120,233
1,107,714
(12,519)
Total Revenues 1,090,872
1,013,527
1,120,233
1,107,714
(12,519)
Expenses:
Programs & Special Events 422,357 365,250 378,187 388,326 10,139
Maintenance & Improvements 668,515 648,277 742,046 719,388 (22,658)
Total Expenses 1,090,872 1,013,527 1,120,233 1,107,714 (12,519)
Resource Allocation:
1.00
1.00
1.00
5.00
5.00
Personal Services
560,621
535,685
577,825
596,284
18,459
Operating Expenses
403,384
413,128
446,608
446,430
(178)
Capital Outlay
126,867
64,714
95,800
65,000
(30,800)
Debt Service
0
0
0
0
0
Transfers
0
0
0
0
0
Total Resource Allocation:
1,090,872
1,013,5
1,120,233
1,107,714
(12,519)
Summary of Authorized Positions
Allocation 2010 -2011 2011 -2012
Recreation Programs and Special Events
Parks and Recreation Director 1.00 1.00
Administrative Assistant 1.00 1.00
Recreation Coordinator 1.00 1.00
Recreation Leader (Part Time) 2.00 2.00
5.00 5.00
Maintenance and Improvements
Park Maintenance Division Chief
Gardener
Park Ranger
Total Parks and Recreation
1.00
1.00
1.00
1.00
5.00
5.00
7.00
7.00
12.00
12.00
73
Location of City Parks
Active Parks: Those parks primarily used for athletics or specialized recreation activities.
Typical facilities include baseball field(s), softball field(s), football field(s),
soccer field(s), restrooms, parking, recreation building, basketball courts,
tennis courts and walking trails.
Passive Parks: Those parks that are primarily used for non - athletic activities. Typical
facilities include nature, hiking, exercise trails, nature center, restrooms,
parking and picnic areas.
Park Summary
Name
Type
Acres
Location
River Branch Preserve
Passive
350.0
Marshes on Westernmost Side of City
Beach
Passive
56.5
Atlantic Blvd. to end of Seminole Road
Dutton Island
Passive
27.0
West end of Dutton Road
Johansen Park
Passive
13.0
Seminole Rd & Park Terrace E. & W.
Russell Park
Active
12.0
800 Seminole Road
Howell Park
Passive
10.3
500 Seminole Road
Tideviews
Passive
8.0
Begonia St. and West l Street
Donner Park
Active
4.5
2072 George Street
Jordan Park
Active
3.5
1671 Francis Avenue
Bull Park
Active
3.0
716 Ocean Avenue
Rose Park
Passive
1.75
Corner of Rose & Orchid Street
Veteran's Memorial
Park
Passive
1.62
1 West First Street
Fairway Villas Park
Passive
0.4
Mayport Rd & Fairway Villas Lane
Frazier Park
Passive
0.4
Plaza St. (Median) Seminole Rd. & E. Coast
Waters Park
Passive
0.4
Seminole and 16 Avenue
Marvin's Garden
Passive
0.3
Dewees Avenue
Total
492.67
74
Recreation Programs & Special Events
Purpose:
The Recreation Programs and Special Events Department is responsible for the recreational
activities and special events throughout the City. This department sponsors such programs as
basketball, flag Football, summer camps, festivals, and senior and after - school programs through
the community centers and parks. The department sponsors city -wide events such as the Bowl
Bash, Family Fun Day and Campout, the Holiday Tree Lighting and movies in the park. In
addition, the department director works with the Cultural Arts and Recreation Advisory
Committee (CARAC) to offer cultural and recreation events such as the Holiday Sing- along,
Acoustic and Songwriters' Concerts, Arts in the Park and the Mid -Week Market.
Key Objectives:
• To maintain and enhance current program and events
• Assist the Teen Council in implementing events for teens
• To promote the health, safety, welfare and general well -being through recreation.
• Assist with the implementation of a master plan for River Branch Preserve
Issues, Trends and Highlights:
• Implemented an Art in Public Places program
• Created a Facebook page
• Reduced usage @ Adele Grage
• Increased the number of special events
• Implemented an art program @ Donner Park
• Re- established the Teen Council
Workload Data
FY -2011
Number of Events & Programs Coordinated
138
Number of Volunteers
125
Number of Meetings
205
Number of Rentals & Special Events
280
Number of press releases & posters for Events
69
Registration Programs & Revenue
7 registration programs and events
$15,500 in deposits
City Staff
3 full time; 1 part-time; 1 seasonal
75
General Fund
Recreation Programs and Special Events
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 422,357 365,250 378,187 388,326 10,139
76
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
186,720
184,970
185,749
183,827
(1,922)
Overtime
3,169
1,747
1,200
1,200
0
Special Pay
9,537
4,483
8,700
5,645
(3,055)
Sub -Total
199,426
191,200
195,649
190,672
(4,977)
Benefits
FICA
14,507
13,917
14,733
14,586
(147)
Pension
20,346
23,259
28,199
38,751
10,552
Health and Life Insurance
14,691
14,670
16,414
16,869
455
Worker and Unemploy Comp
6,790
5,590
4,353
4,778
425
Sub -Total
56,334
57,436
63,699
74,984
11,285
Total Wages and Benefits
255,760
248,636
259,348
265,656
6,308
OPERATING EXPENSES
Professional Services
425
28,168
21,068
19,200
20,000
800
Contract Services
826
749
700
800
100
Local Travel
Communications
5,801
4,875
5,100
6,000
900
Postage
246
86
200
250
50
Utilities
18,664
18,793
19,031
19,700
669
Rentals and Leases
3,827
2,235
4,000
4,000
0
Insurance
Repairs and Maintenance
3,663
471
2,200
2,000
(200)
Printing and Publishing
313
54
775
(775)
Advertising and Promotions
18,770
17,848
18,034
20,650
2,616
Other Current Charges
666
800
500
500
0
Office Supplies
Operating Supplies
10,123
10,385
8,900
8,150
(750)
Books, Training, Memberships
494
330
399
800
401
20
Grants & Aid to Other Organizations
50,769
38,920
39,800
39,820
Total Operating Expenses
142,755
116,614
118,839
122,670
3,831
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
21,000
Equipment
2,842
Total Capital Outlay
23,842
0
0
0
0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 422,357 365,250 378,187 388,326 10,139
76
Parks Maintenance and Beautification
Purpose:
The Parks Maintenance and Beautification Division within the Public Works Department
manages the day to day operations of the parks, beach accesses and beach throughout the city
and maintains and upgrades city owned landscaped properties. The division responsibilities
include all aspects of providing safe recreational areas for the citizens of Atlantic Beach and
visitors who use the parks, keeping the plants and foliage in landscaped areas throughout the
City aesthetically pleasing using native species when available, as well as controlling invasive
plant species. Specific duties include parks facility and building maintenance, irrigation systems
maintenance, landscape bed installation and maintenance, and administering the tree adoption
and beach access adoption programs.
Key Objectives:
• Continue to maintain and improve the quality of the parks and the beach
• Make the parks and beach a great place for residents to recreate
• Replace and /or repair playground equipment, tennis courts, sport fields, park amenities,
etc. as needed
• Ensure City irrigation systems operate properly
• Maintenance repair on the Community Centers and structures in the parks
• Maintain and enhance existing landscaped areas
• Provide manpower and support for conduct of recreation events in City parks
throughout the year.
Issues, Trends, Highlights:
• Construction of a restroom/storage facility at Donner Park
• Landscaping and irrigation upgrades throughout the city
• Construction of new shelter and installation of a chilled water fountain at Jordan Park
• Construction of sidewalk within Donner Park to connect all the facilities
• Atlantic Beach Dog Park
• Continued bridge replacement in Howell Park
Workload Data:
Activity
Est. FY09 -10
FY08 -09
FY07 -08
Acres of Park Land
493
493
143.12
Color Beds Maintained
5
5
7
Irrigation Systems
44
44
44
77
General Fund
Park Maintenance & Beautification
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 668,515 648,277 742,046 719,388 (22,658)
i
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
206,376
191,834
206,873
204,672
(2,201)
Overtime
6,243
5,299
6,200
6,000
(200)
Special Pay
4,619
3,843
2,700
2,700
0
Sub -Total
217,238
200,976
215,773
213,372
(2,401)
Benefits
FICA
15,956
14,703
16,606
16,323
(283)
Pension
27,016
31,423
37,749
51,857
14,108
Health and Life Insurance
36,342
33,716
42,494
42,689
195
Worker and Unemploy Comp
8,309
6,231
5,855
6,388
533
Sub -Total
87,623
86,073
102,704
117,256
14,552
Total Wages and Benefits
304,861
287,049
318,477
330,628
12,151
OPERATING EXPENSES
Professional Services
149,627
364
180,750
300
154,615
400
151,500
100
(3,115)
Contract Services
802
17
200
200
0
Local Travel
Communications
3,044
2,934
3,460
3,460
0
Postage
Utilities
60
40,610
44,078
51,204
52,000
796
Rentals and Leases
2,121
4,443
5,000
5,400
400
Insurance
Repairs and Maintenance
2,814
2,516
60,400
56,600
(3,800)
Printing and Publishing
1,132
2,555
1,500
1,500
0
Advertising and Promotions
96
(96)
Other Current Charges
Office Supplies
Operating Supplies
60,419
58,857
50,694
51,900
1,206
Books, Training, Memberships
300
800
500
Total Operating Expenses
260,629
296,514
327,769
323,760
(4,009)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
70,570
48,836
57,800
65,000
7,200
Vehicles
32,455
15,878
38,000
(38,000)
Equipment
Total Capital Outlay
103,025
64,714
95,800
65,000
(30,800)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 668,515 648,277 742,046 719,388 (22,658)
i
Public Works
Combined Summary of Revenues and Expenses
Expenses:
Public Works Admin.
456,863
445,211
479,424
Proposed
16,248
Street and Road Maint.
Actual
Actual
Estimate
Budget
Increase
Local Option Gas Tax
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
1,763,548
1,707,996
1,729,939
1,785,085
55,146
General Fund Resources
1,454,048
1,450,059
1,563,234
1,582,984
19,750
Local Option Gas Taxes
466,891
465,583
465,900
472,612
6,712
Sanitation Utility
1,811,271
1,821,175
1,804,500
1,804,500
0
Storm Water Utility
2,428,670
1,021,189
670,124
972,200
302,076
Total Revenues
6,160,880
4,758,006
4,503,758
4,832,296
328,538
Expenses:
Public Works Admin.
456,863
445,211
479,424
495,672
16,248
Street and Road Maint.
743,992
758,799
813,373
810,200
(3,173)
Local Option Gas Tax
438,250
608,559
465,191
441,000
(24,191)
Sanitation Utility
1,763,548
1,707,996
1,729,939
1,785,085
55,146
Storm Water Utility
1,259,355
3,363,853
1,444,242
929,168
(515,074)
Fleet Maintenance
253,193
246,049
270,437
277,112
6,675
Total Expenses
4,915,201
7,130,467
5,202,606
4,738,236
(464,370)
Resou Allocation:
Personal Services
1,082,249
1,086,105
1,050,695
1,088,121
37,426
Operating Expenses
2,725,754
2,558,030
2,906,544
2,760,565
(145,979)
Capital Outlay
387,417
2,537,318
567,807
124,200
(443,607)
Debt Service
212,481
212,350
213,541
212,255
(1,286)
Transfers
507,300
736,664
464,019
553,095
89,076
Total Resource Allocation:
4,915,201
7,130,467
5,202,606
4,738,236
(464,370)
Building / Sign Maintenance Worker
Summary of Authorized
Positions
General Maintenance Worker
3.75
3.75
7.15
Allocation
2010 -2011
2011 -2012
Public Works Administration
Public Works Director
1.00
1.00
Deputy Public Works Director
1.00
1.00
Public Works Inspector
1.00
1.00
Administrative Assistant
1.00
1.00
Dispatcher
1.00
1.00
Clerk - ( Part Time
1.00
1.00
6.00
6.00
Street and Road Maintenance
Streets and Maintenance Division Director
0.60
0.60
Crew Chief
0.50
0.50
Heavy Equipment Operator
0.30
0.00
Building Maintenance Technician
1.00
1.00
Building / Sign Maintenance Worker
1.00
1.00
General Maintenance Worker
3.75
3.75
7.15
6.85
Storm Water Maintenance
Streets and Maintenance Division Director
0.40
0.40
Crew Chief
0.50
0.50
Heavy Equipment Operator
2.60
1.90
Building / Sign Maintenance Worker
0.00
0.00
Building Maintenance Technician
0.00
0.00
General Maintenance Worker
1.25
1.25
4.75
4.05
Sanitation
Heavy Equipment Operator
0.40
0.40
Total Public Works
18.30
17.30
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for engineering and administrative support for
the Public Works divisions, Public Works Capital Improvement Program and construction projects, and
customer requests related to Public Works functions.
Key Objectives:
• Continue to complete new projects in
synchronization with the City
Commission's strategic planning
priorities (Royal Palms Drainage
Improvements).
• Continue to improve upon the
effectiveness and productivity of the
Parks Maintenance and Beautification
Division as well as combining and
coordinating efforts between all Public
Works staff and equipment.
Issues, Trends, Highlights:
• Continue to administer the Capital
Improvement Program by completing
projects at minimum cost while assuring
quality construction.
• Streamline plan reviews and ensure
building contractors understand
submittal requirements for permit
applications.
• Continue master planning and mapping
of city facilities using Geographic
Information System
• Prepared and delivered the annual National Pollutant Discharge Elimination System (NPDES)
report.
• Continue to provide construction engineering and inspection services on major projects, including
Royal Palms Drainage Rehabilitation, Ocean Blvd. Water Main (10"' -14 Streets), various
concrete projects, water /sewer / stormwater upgrades, milling and paving, and many additional
minor projects.
• Engineering and administrative support provided for regulatory permits and permit renewals.
• Continued training of supervisory staff, via professional seminars, including the Florida
Stormwater Association's (FSA) 2010 Annual Conference, and the 2010 National Hurricane
Conference.
• Continued organization of City maps and plan files, preparing for document imaging and
archiving of files.
• Continued contract administration for annual contracts, including asphalt, beach cleaning,
concrete, ditch spraying, engineering, fleet maintenance, hurricane debris removal, landscape
maintenance of City parks, Atlantic Blvd. /Town Center and Mayport Road medians and the
Mayport Flyover, mosquito control, palm tree trimming, point repairs, sanitation, stormwater
jetting, street sweeping, surveying, and uniforms.
:1
General Fund
Public Works Administration
81
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
305,811
306,785
310,787
307,549
(3,238)
Overtime
679
200
200
0
Special Pay
7,920
4,714
7,475
7,475
0
Sub -Total
313,731
312,178
318,462
315,224
(3,238)
Benefits
FICA
22,473
22,498
24,362
24,115
(247)
Pension
38,632
44,930
54,471
74,856
20,385
Health and Life Insurance
32,490
26,289
29,422
30,661
1,239
Worker and Unemploy Comp
9,365
8,273
6,689
7,337
648
Sub -Total
102,960
101,990
114,944
136,968
22,024
Total Wages and Benefits
416,691
414,168
433,406
452,192
18,786
OPERATING EXPENSES
Professional Services
5,001
9,000
9,000
0
Contract Services
5,684
4,877
5,138
5,100
(38)
Local Travel
751
667
600
600
0
Communications
5,763
5,943
7,000
7,000
0
Postage
178
9
100
100
0
Utilities
Rentals and Leases
54
396
480
480
0
0
Insurance
Repairs and Maintenance
8,287
6,624
7,000
8,000
1,000
Printing and Publishing
825
293
400
400
0
Advertising and Promotions
Other Current Charges
Office Supplies
1,702
1,873
1,900
1,800
(100)
Operating Supplies
8,026
6,874
7,300
8,000
700
Books, Training, Memberships
2,367
3,487
3,000
3,000
0
Total Operating Expenses
38,638
31,043
41,918
43,480
1,562
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
1,534
4,100
(4,100)
Total Capital Outlay
1,534
0
4,100
0
(4,100)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
456,863
445,211
479,424
495,672
16,248
81
Streets and Road Maintenance
Purpose:
The Streets and Road Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City's streets, rights -of -way, signs, and storm water conveyance and
treatment systems.
Key Objectives:
• Continue improvement of signs, sidewalks
and rights -of way
• Document roadway status in the City's GIS
database
• Continue ten year plan for street
maintenance utilizing Pavement
Issues, Trends and Highlights:
Management System to update roadway
inventory and maintenance plan
• Continue maintenance and replacement of
street signs and inventory
• Continue maintenance of Town Center,
Atlantic Blvd. and Mayport Road medians
and Mayport Flyover area.
• This year's resurfacing using Gas Tax funds is designated for the Royal Palms Project.
• Awarded new contract for Street Sweeping.
• Awarded new contract for Palm Tree Trimming for Town Center, Atlantic Blvd Medians,
Mayport Road Flyover areas and Medians on Mayport Road.
Workload Data
Activity
Est.
FY-09/10
FY -08/09
FY -07/08
FY -06/07
City Street Overall Condition Index
(OCI)
Ip*
74.9
74.7
74.6
Tons of Asphalt Patching
195.5
200
343
150
Tons ofLimerock
100
75
125
300
Miles of Paved Roadway (incl. FDOT)
57.2
57.2
57.2
57.2
w tter and Trash picked up on right of
ays and ditches (lbs)
112,170
160,312
177,030
174,870
*Pavement Management mspecrions sine in prugrcNN.
General Fund
Public Works Streets Division
83
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
255,183
255,605
229,000
239,446
10,446
Overtime
389
4,810
576
3,808
500
5,535
500
5,235
0
(300)
Special Pay
Sub -Total
260,382
259,989
235,035
245,181
10,146
Benefits
FICA
19,587
19,278
17,500
18,756
1,256
Pension
33,986
38,726
47,019
60,668
13,649
Health and Life Insurance
33,583
35,663
39,430
42,084
2
Worker and Unemploy Comp
16,777
15,694
11,789
12,294
505
Sub -Total
103,933
109,361
115,738
133,801
18,063
Total Wages and Benefits
364,315
369,350
350,773
378,983
28,210
OPERATING EXPENSES
Professional Services
1,734
124
1,800
1,800
0
Contract Services
138,449
82,418
113,535
113,067
(468)
Town Center Maintenance
41,331
67,057
79,565
47,000
(32,565)
Transportation, Postage
2,309
2,256
3,500
3,500
0
Communications
Utilities
134,341
142,157
150,000
150,000
0
Rentals and Leases
2,216
5,852
8,500
8,390
(110)
Insurance
Repairs and Maintenance
4,034
3,222
3,400
3,500
100
Printing and Publishing
1,180
229
500
1,000
500
Advertising and Promotions
Other Current Charges
2,557
44
200
200
0
Office Supplies
Operating Supplies
189
38,606
47,095
53,800
56,560
2,760
Books, Training, Memberships
300
7,500
700
8,500
400
1,000
Mosquito Control
7,500
3,000
Total Operating Expenses
371,889
356,011
422,600
394,217
(28,383)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
7,788
33,438
20,000
15,000
(5,000)
Vehicles
20,000
22,000
2,000
Equipment
Total Capital Outlay
7,788
33,438
40,000
37,000
(3,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
743,992
758,799
813,373
810,200
(3,173)
83
Local Option Gas Tax Fund
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights -of -way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, signalization, and
pavement markings, equipment and structures for storage of equipment, and debt service on
projects related to the above programs.
Key Objectives:
• To fund the Street and Road Maintenance Division's top prioritized street paving and
resurfacing projects as well as curb and gutter repair projects.
• To provide funds for the City's Stormwater Utility for maintenance of the MS4.
• To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds.
Fund proceeds are pledged for debt service on these bonds and will be transferred to the
Debt Service Fund for such purpose (original loan proceeds were used to fund streets and
drainage improvements in Marsh Oaks).
Issues, Trends and Highlights:
Selection of streets for milling and paving of streets is prioritized by the ongoing pavement
management program. In FY 08/09 Rose Street and Seminole Road were resurfaced, six streets
were resurfaced in FY 07/08. Remaining funds from FY 08/09 as well as all of the FY 09/10
Resurfacing Budget will be used to resurface streets in the Royal Palms subdivision affected by
the Drainage Rehabilitation Project.
Sidewalk and curb and gutter repairs are budgeted at $25,000.
84
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
IM
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Restricted
220,075
222,381
76,633
77,342
709
Restricted /Designated
0
0
0
0
0
Cash Forward
220,075
222,381
76,633
77,342
709
Revenues
Local Option Gas Taxes
466,220
462,688
465,000
471,612
6,612
Interest Earnings
671
2,895
900
1,000
100
Total Revenues
466,891
465,583
465,900
472,612
6,712
Other Financing Sources
Total Resources
686
687,964
542,533
549,954
7,421
Expenditures
Operating Expenses
Professional Services
Contract Services
178,750
117,059
228,691
123,000
(105,691)
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements
25,000
25,000
0
Core City Project
Paving
Transfers Out
To Debt Service
68,500
68,500
68,500
71,000
2,500
To General Fund
5,000
To Storm Water Utility Fund
186,000
423,000
143,000
222,000
79,000
DIVISION TOTALS
438,250
608,559
465,191
441,000
(24,191)
Other Financing Uses
26,335
2,772
Restricted
222,381
76,633
77,342
108,954
31,612
Ending Cash
222,381
76,633
77,342
108,954
31,612
Total Expenses and Cash
686,966
687,964
542,533
549,954
7,421
Resource Allocation
Personal Services
0
0
0
0
0
Operating Expenses
178,750
117,059
228,691
123,000
(105,691)
Capital Outlay
0
0
25,000
25,000
0
Debt Service
0
0
0
0
0
Transfers
259,500
491,500
211,500
293,000
81,500
Total Resources
438,250
608,559
465,191
441,000
(24,191)
IM
Sanitation Fund
Purpose:
The Sanitation Department is responsible for overseeing the franchise refuse contractor's
compliance with their contractual obligations to the City, including removal of garbage, yard
waste, construction debris and recycling.
Key Objectives:
• Continue to monitor the contractor's
performance for strict compliance
with the new contract, which
provides for liquidated damages.
• Continue efforts to increase
recycling volumes in the City.
Issues, Trends, Highlights:
City's franchise hauler is Advanced Disposal.
• Prepare for storm debris cleanup
efforts by ensuring contracts are in
place and vendors are prepared.
• Continue monthly meetings with
contractor.
Sanitation contract includes white goods, tire pickup and pickup of City facilities.
All commercial accounts are serviced by franchise hauler.
Activity
/10 Est.
FY -09
FY -08/09
FY -07/08
FY -06/07
Number of Residential Accounts
4966
4966
4966
4966
Number of Commercial Accounts
612
610
650
650
:•
Sanitation Fund
Combined Summary of Revenues and Expenditures
Revenues
Garbage Services
1,791,797
1,772,172
Proposed
1,770,000
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Restricted 474,744
439,487
365,708
431,360
65,652
Operating Cash (135,357)
86,444
241,973
250,882
8,909
Cash Forward 339,387
525,931
607,681
682,242
74,561
Revenues
Garbage Services
1,791,797
1,772,172
1,770,000
1,770,000
0
Interest Earnings
1,043
22,306
11,000
11,000
0
0
Commercial Franchise Fees
22,500
26,697
23,500
23,500
55,146
Miscellaneous Collections
(4,069)
0
0
Disaster Relief Grants
439,487
365,708
431,360
444,971
13,611
Total Revenues
1,811,271
1,821,175
1,804,500
1,804,500
0
Other Financing Sources
138,821
607,681
682,242
701,657
0
Total Resources
2,289,479
2,347,106
2,412,181
2,486,742
74,561
Expenditures
Sanitation
1,763,548
1,707,996
1,729,939
1,785,085
55,146
DIVISION TOTALS
1,763,548
1,707,996
1,729,939
1,785,085
55,146
Other Financing Uses
31,429
0
Restricted
439,487
365,708
431,360
444,971
13,611
Operating Cash
86,444
241,973
250,882
256,686
5,804
Ending Cash
525,931
607,681
682,242
701,657
19,415
Total Expenses and Cash
2,289,479
2,347,106
2,412,181
2
74,561
Resource Allocation
Personal Services
25,599
26,406
20,182
23,789
3,607
Operating Expenses
1,484,549
1,436,426
1,452,738
1,496,001
43,263
700
Capital Outlay
5,600
0
4,500
5,200
0
Debt Service
Transfers
0
247,800
0
245,164
0
252,519
0
260,095
7,576
Total Resources
1,763,548
1,707,996
1,729
1,785,085
55,146
AUTHORIZED PERSONNEL
Position
Heavy Equipment Operator
Allocation 2010 -2011
0.40 0.40
2011 -2012
0.40 1
87
Sanitation Fund
Public Works Sanitation
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
To
Total Transfers
DIVISION TOTALS
16,895
16,505
13,000
15,325
2,325
78
97
25
25
0
1,140
1,969
500
300
(200)
18,113
18,571
13,525
15,650
2,125
1,280
1,319
1,000
1,195
195
2,263
2,561
3,107
3,883
776
2,797
2,790
1,850
2,223
373
1,146
1,165
700
837
137
7,486
7,835
6,657
8,138
1,481
25,599
26,406
20,182
23,789
3,607
10
16
24
0
(24)
1,308,731
1,257,866
1,277,600
1,316,400
38,800
3,829 3,613 1,838 1,958 120
7,729 6,572 7,295 7,276 (19)
100 200 100
3,147
164,250 165,212 165,881 170,167 4,286 II
1,484, 549 1,436,426 1,452,738 1,496,001 43,263
5,600 4,500 5,200 700
5,600 0 4,500 5,200 700
0 0 0 0 0
247,800 245,164 252,519 260,095 7,576
247,800
245,164
252,519
260,095
7,576
1,763,548
1,707,996
1,729,939
1,785,085
55,146
MK
Storm Water Drainage Fund
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe weather
by providing effective treatment and conveyance of the City's storm water.
Key Objectives:
• Continue storm water collection,
conveyance and treatment system preventive
maintenance.
• Implement additional areas of the Storm
Water Master Plan.
Issues, Trends, highlights:
• Continue storm water system inspections,
monitoring, and reporting required by the
National Pollutant Discharge Elimination
System (NPDES) and Municipal Separate
Storm Sewer System (MS4) permits
• Monitored compliance with NPDES storm water permit requirements and submitted Annual MS4
Report to the Florida Department of Environmental Protection (FDEP) on April 7, 2010.
• Royal Palms Drainage Rehabilitation project under construction.
• Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting using city personnel and equipment and contracted support for large pipe
systems.
• Reshaped over 12,000 linear feet of ditches, cleaned out approximately 79 catch basins and jetted
and cleaned 10,009 linear feet of storm sewer pipe lines, removing over 44 cubic yards of debris.
• Continued ditch spraying for invasive aquatic weeds, holding prices from 2006.
• Continued public education program using Watershed Action Volunteers and the coastal
environment interactive (Enviroscape) model.
Workload Data
Activity
Est.
FY -09/10
FY -08/09
FY -07/08
FY -06/07
Miles of Drainage Ditches
14.4
14.4
14.4
14.4
Miles of Storm Sewer
22
22
22
22
Number of Catch Basins
1,044
939
928
928
Feet of Ditch Maintained
34,500
34,500
34,500
34,500
89
Storm Water Utility
Combined Summary of Revenues and Expenditures
Revenues
Storm Water Fees
500,126 507,513 508,124 509,200 1,076
Interest Earnings
Proposed
Fl. D.E.P.
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Restricted 357,136
330,767
323,913
345,459
21,546
Operating Cash 2,167,165
3,860,225
2
724,652
(1,390,162)
Cash Forward 2,524,301
4,190,992
2,438,727
1,070
(1,368,616)
Revenues
Storm Water Fees
500,126 507,513 508,124 509,200 1,076
Interest Earnings
9,213 90,688 19,000 11,000 (8,000)
Fl. D.E.P.
32,328
Other
19,403 (12)
Transfers
From Half Cent Sales Tax Fund
257,500
230,000
230,000
From Gas Tax Fund
186,000
423,000
143,000
222,000
79,000
From General Fund
1,424,100
374,132
490,160
426,755
(63,405)
Total Revenues
2,428,670
1,021,189
670,124
972,200
302,076
Other Financing Sources
497,376
590,399
213,541
212,255
(1,286)
Total Resources
5,450,347
5,802,580
3,108,851
2,042,311
(1,066,540)
Expenditures
1,259,355
3,363,853
1,444,242
929,168
(515,074)
Storm Water Utility
1,259,355
3,363,853
1,444,242
929,168
(515,074)
DIVISION TOTALS
1,259,355
3,363,853
1,444,242
929,168
(515,074)
Other Financing Uses
594,498
(594,498)
Restricted
330,767
323,913
345,459
326,313
(19,146)
Operating Cash
3,860,225
2,114,814
724,652
786,830
62,178
Ending Cash
4,190,992
2,438,727
1,070,111
1,113,143
43,032
Total Expenses and Cash
5,450,347
5,802,580
3,108,851
2,042,311
(1,066,540)
Resource Allocation
Personal Services
275,644
276,181
246,334
233,158
(13,176)
Operating Expenses
402,085
374,132
490,160
426,755
(63,405)
Capital Outlay
369,145
2,501,190
494,207
57,000
(437,207)
Debt Service
212,481
212,350
213,541
212,255
(1,286)
Transfers
0
0
0
0
0
Total Resources
1,259,355
3,363,853
1,444,242
929,168
(515,074)
HE
Storm Water Utility
Public Works Storm Water
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
190,886
191,206
161,000
147,288
(13,712)
Overtime
626
916
600
600
0
Special Pay
4,298
2,873
3,000
4,400
1,400
Sub -Total
195,810
194,995
164,600
152,288
(12,312)
Benefits
FICA
14,739
14,566
11,761
11,650
(111)
Pension
27,874
28,952
35,172
37,318
2,146
Health and Life Insurance
24,393
25,067
25,455
23,845
(1,610)
Worker and Unemploy Comp
12,828
12,601
9,346
8,057
(1,289)
Sub -Total
79,834
81,186
81,734
80,870
(864)
Total Wages and Benefits 275,644 276,181 246,334 233,158 (13,176)
OPERATING EXPENSES
Professional Services
4,366
813
109,000
14,799
(94,201)
Contract Services
139,718
140,476
150,389
156,800
6,411
Local Travel
Communications
953
862
1,195
1,195
0
Postage
212,481
212,350
213,541
212,255
(1,286)
Utilities
Rentals and Leases
971
812
980
980
0
Insurance
17,976
21,360
15,239
17,661
2,422
Repairs and Maintenance
38,360
12,317
10,000
20,000
10,000
Printing and Publishing
88
218
796
200
(596)
Advertising and Promotions
570
2,439
570
600
30
Other Current Charges
189
44
150
150
0
Office Supplies
Operating Supplies
18,455
24,332
28,247
33,225
4,978
Books, Training, Memberships
1,576
1,960
2,300
3,500
1,200
Internal Service Charges
178,863
168,499
171,294
177,645
6,351
Total Operating Expenses 402,085 374,132 490,160 426,755 (63,405)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 369,145 2,501,190 494,207 50,000 (444,207)
Vehicles
E 7,000 7,000
Equipment
Total Capital Outlay 369,145 2,501,190 494,207 57,000 (437,207)
DEBT SERVICE
Principal
109,044
111,840
115,335
118,832
3,497
Interest
103,238
100,311
98,001
93,218
(4,783)
Other
199
199
205
205
0
Total Debt Service
212,481
212,350
213,541
212,255
(1,286)
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
1,259,355
3,363,853
1,444,242
929,168
(515,074)
Fleet Maintenance
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance
contractor's compliance with their contractual obligation to the City, including services and
repairs on all City vehicles and small equipment. The contract includes routine lubrication, oil
change, mechanical repairs and other vehicle modifications as needed.
Key Objectives:
• Ensure covered City vehicles and
equipment are properly maintained
for safety and efficiency.
• Continue to monitor contractor's
performance, to ensure an efficient
and effective service facility capable •
of handling a high volume of
maintenance and repairs.
• Continue a strict policy for
Department Head approval of non-
contract work.
• Ensure City vehicles and equipment
Issues, Trends, Highlights:
are properly inspected and maintained
for safety and efficiency to reduce the
amount of non - contract work by
performing routine preventive
maintenance.
Continue to review corrective action in
cases of vehicle or equipment abuse as
reported by contractor.
• Continue efforts to improve fleet fuel
efficiency by providing mileage reports
to Department Heads and researching
alternative operating procedures and
vehicles.
The City continues to experience a downward trend in vehicle repair costs and contractor
received a bonus for keeping expenses below target level.
Workload Data:
Under the contract, the average number of work orders completed annually is about 835.
Workload Data
Activity
Est.
FY -08/09
FY -07/08
FY -06/07
FY -09/10
Number of Vehicle & Equipment
808
861
814
831
Repairs
92
Fleet Maintenance
Public Works Fleet Maintenance
93
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
0
0
0
0
0
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
0
0
Sub -Total
0
0
0
Total Wages and Benefits
0
0
0
0
0
OPERATING EXPENSES
Professional Services
Contract Services
246,665
241,580
266,000
273,375
7,375
Local Travel
Communications
1,188
1,079
1
1
0
Postage
Utilities
Rentals and Leases
Insurance
1,500
800
(700)
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
1,990
700
1,700
1,700
0
Operating Supplies
Books, Training, Memberships
Total Operating Expenses
249,843
243,359
270,437
277,112
6,675
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
3,350
2,690
0
Total Capital Outlay
3,350
2,690
0
0
0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To General Fund
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS
253,193
246,049
270,437
277,112
6,675
93
Public Utilities
Combined Summary of Revenues and Expenses
Sewer Utility
Sewer Collection 1,372,594
Actual
Actual
Estimate
Budget
Increase
2,204,178
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
2,351,689
(118,307)
Total 5,036,354
5,519,825
15,091,146
Water Utility
2,905,556
3,911,739
3,714,726
3,352,550
(362,176)
Sewer Utility
5,375,911
5,000,647
15,702,951
5,016,399
(10,686,552)
Total Revenues
8,281,467
8,912,386
19,417,677
8,368,949
(11,048,728)
Expenses:
Water Utility
Water Plant
700,459
1,161,580
1,147,633
856,194
(291,439)
Water Distribution
512,678
674,469
765,775
740,543
(25,232)
Administrative / Non Div.
1,115,204
1,184,802
1,228,109
1,289,193
61,084
Total
2,328,341
3,020,851
3,141,517
2,885,930
(255,587)
Sewer Utility
Sewer Collection 1,372,594
1,558,768
2,850,516
1,039,140
(1,811,376)
Sewer Treatment 2,114,905
2,204,178
9,770,634
1,835,423
(7,935,211)
Administrative / Non Div. 1,548,855
1,756,879
2,469,996
2,351,689
(118,307)
Total 5,036,354
5,519,825
15,091,146
5,226,252
(9,864,894)
Total Expenses 7,364,695 8,540,676 18,232,663 8,112,182 (10,120,481)
Resource Allocation:
Personal Services
1,743,112
1,740,254
1,817,444
1,812,988
(4,456)
Operating Expenses
3,167,844
2,965,229
3,221,116
3,166,559
(54,557)
Capital Outlay
943,262
2,045,468
10,644,034
662,500
(9,981,534)
Debt Service
1,396,577
1,396,041
1,421,581
2,014,769
593,188
Transfers
113,900
393,684
1,128,488
455,366
(673,122)
Total Resource Allocation:
7,364,695
8,540,676
i8,232,663
8Ji2J82
( 1 1U,1LU,4tS 1 1)
Summary of Authorized Positions
Sewer Utility
Public Utilities Director
Utility Plant Division Director
Special Projects Manager
Wastewater Plant Superintendent
Conveyance Division Director
Wastewater / Water Operators
Utilities Collection / Distribution Operators
Heavy Equipment Operator
Heavy Equipment Operator (Part Time)
Wastewater I Water Operator - (Part Time)
Cross Connection Administrator / GIS Technician
0.50
2010 -2011
2011 -2012
Water Utility
0.50
0.50
Public Utilities Director
0.50
0.50
Utility Plant Division Director
0.50
0.50
Special Projects Manager
0.50
0.50
Water Plant Superintendent
1.00
1.00
Conveyance Division Director
0.50
0.50
Utilities Collection / Distribution Operators
3.00
2.00
Cross Connection Administrator I GIS 1 echnician
0.50
0.50
Sewer Utility
Public Utilities Director
Utility Plant Division Director
Special Projects Manager
Wastewater Plant Superintendent
Conveyance Division Director
Wastewater / Water Operators
Utilities Collection / Distribution Operators
Heavy Equipment Operator
Heavy Equipment Operator (Part Time)
Wastewater I Water Operator - (Part Time)
Cross Connection Administrator / GIS Technician
0.50
0.50
0.50
0.50
0.50
0.50
1.00
1.00
0.50
0.50
6.00
6.00
3.00
3.00
0.70
0.70
1.00
1.00
4.00
4.00
0.50
0.50
24.70
23.70
94
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Revenues
Proposed
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Restricted 3,058,004
3,110,440
3,164,912
3,665,321
500,410
Operating Cash 516,553
1,195,260
1,289,771
1,845,755
555,983
Cash Forward 3,574,557
4,305,700
4,454,683
5,511,076
1,056,393
Revenues
Grants
(3,115)
251,359
1,282,000
0
(1,282,000)
Inside City Charges
4,012,838
4,629,144
4,888,463
4,788,944
(99,519)
Outside City Charges
2,535,814
2,865,540
3,096,943
3,034,007
(62,936)
Cut -in -Fees
8,395
6,275
6,800
6,800
0
Service Charges
117,968
117,947
118,000
118,000
0
Delinquent Charges
173,595
205,472
210,000
210,000
0
Water /Sewer Connection Charges
150,191
8,173
1,200
0
(1,200)
Water Cross Connection
1,790
800
700
700
0
Water Impact Fees
25,045
14,820
0
159,143
80,950
76,550
(4,400)
Interest Earnings
Miscellaneous
61,828
52,388
66,658
49,568
(17,090)
Assessments
System Development Charges
0
27,187
120,569
88,307
70,880
(17,427)
Financed Charges
8,195
0
0
495,576
13,500
9,564,156
13,500
0
0
(9,564,156)
Loan Proceeds
Transfer from General Fund
1,146,916
0
Total Revenues
8,281,467
8,912,386
19,417,677
8,368,949
(11,048,728)
Other Financing Sources
0
10,406
0
0
0
Total Resources
11,856,024
13,228,492
23,872,360
13,880,025
(9,992,335)
Expenditures
Water Production
700,459
1,161,580
1,147,633
856,194
(291,439)
Sewer Treatment
2,114,905
2,204,178
9,770,634
1,835,423
(7,935,211)
Distribution and Collection
1,885,272
2,233,237
3,616,291
1,779,684
(1,836,607)
Non - Divisional
2,664,059
2,941,681
3,698,105
3,640,882
(57,223)
DIVISION TOTALS
7,364,695
8,540,676
18,232,663
8,112,182
(10,120,481)
Other Financing Uses
185,629
233,133
128,621
0
(128,621)
Restricted
3,110,440
3,164,912
3,665,321
3,715,041
49,719
Operating Cash
1,195,260
1,289,771
1,845,755
2,052,802
207,047
Ending Cash
4,305,700
4,454,683
5,511,076
5,767,843
256,767
Total Expenses and Cash
11,856,024
13,228,492
23,872,360
13,880,025
(9,992,335)
Resource Allocation
Personal Services
1,743,112
1,740,254
1,817,444
1,812,988
(4,456)
Operating Expenses
3,167,844
2,965,229
3,221,116
3,166,559
(54,557)
Capital Outlay
943,262
2,045,468
10,644,034
662,500
(9,981,534)
Debt Service
1,396,577
1,396,041
1,421,581
2,014,769
593,188
Transfers
113,900
393,684
1,128,488
455,366
(673,122)
Totals 7,364,695 8,540,676 18,232,663 8,112,182 (10,120,481)
95
Water Utility Fund
Purpose:
The Water Production and Water Distribution Divisions operate and maintain four water
treatment plants, eight potable water wells, and the distribution system to supply potable
water and fire protection.
Key Objectives:
• To insure adequate quantity and quality of future water supplies throughout the
service area through proper maintenance and planning
• To protect the public health through compliance with local, state and federal
regulatory requirements for drinking water standards
• To maintain water supply and facilities to provide fire protection
• To protect existing water facilities through accurate system mapping and data
entry into the GIS system
Issues, Trends and Highlights:
• Over the last several years, water consumption dropped off fairly dramatically. A
combination of factors, including conservation, the economic downturn, vacant
apartments and mobile home parks, installation of private wells and retrofitting
homes with water conserving plumbing fixtures may have accounted for the
decreased water use. So far in FY 11, consumption appears to be leveling off.
The St. Johns River Water Management District continues to work on the 2010
Water Supply Plan. The draft plan has been delayed while water models are re-
run and technical data evaluated. The plan may show Northeast Florida area as a
potential Priority Water Caution Area with possible limits on withdrawals from
the Floridan Aquifer. The City will continue working with other utilities and the
District to determine potential effects on water supply allocations and costs.
Workload Data
Activity
FY -09
FY -10
FY -11 (est)
FY -12 (est)
Million Gallons Treated
839
846
850
860
Miles of distribution system
maintained
102
102
102
102
Number of Active Accounts
8,110
8,071
8,050
7,950
Sewer Utility Fund
Purpose:
The Sewer Collection and Sewer Treatment Divisions operate and maintain wastewater collection,
transmission and treatment facilities. These facilities include the treatment plants, lift stations, force
mains, gravity mains, services, and the effluent pumping system and outfall force mains which discharge
to the St. Johns River. Biosolids, the treated product of wastewater treatment, are disposed of at Trail
Ridge Landfill.
Key Objectives:
• To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements
• To maintain and improve facilities and equipment to extend the life of the system
• To implement the Capital Improvement Program outlined in the Sewer Master Plan Update
• To protect the system by continually updating sewer maps and data using the GIS system
Issues, Trends and Highlights:
Construction of the Total Maximum Daily Load (TMDL) improvements to remove nitrogen are
currently underway. The TMDL project includes upgrades to Wastewater Treatment Plant #1 to
provide nitrogen removal, construction of a force main from Wastewater Treatment Plant #2 to
Wastewater Treatment Plant 91, and abandonment of Wastewater Treatment Plant #2. Sludge
treatment and odor control upgrades are under design.
DEP State Revolving Fund monies are being used to pay for the TMDL improvements at a
reduced interest rate.
• The operating budget will maintain current levels of service only, and maintain compliance with
new and existing regulatory requirements.
Workload Data
Activity
FY09
FY10
FY11 (est.)
FY12 (est.)
Millions of Gallons Treated
815
763
800
810
Miles of Sewer Lines Maintained
88
89
93
94
*Number of Lift Stations
Maintained
32*
33*
33*
33*
Sewer Services Maintained
7,463
7,466
7,453
7,565
*Includes stormwater pump station.
B
Water Utility Fund
Water Production Division
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
210,051
207,964
210,145
208,151
(1,994)
Overtime
2,555
15,446
1,483
15,928
2,700
18,933
2,700
19,933
0
1,000
Special Pay
Sub -Total
228,052
225,375
231,778
230,784
(994)
Benefits
FICA
16,509
16,415
17,754
17,655
(99)
Pension
27,728
31,655
38,346
52,739
14,393
Health and Life Insurance
19,794
19,751
22,260
22,657
397
538
Worker and Unemploy Comp
8,316
7,707
5,560
83,920
6,098
99,149
15,229
Sub -Total
72,347
75,528
Total Wages and Benefits
300,399
300,903
315,698
329,933
14,235
OPERATING EXPENSES
Professional Services
5,912
7,445
12,000
10,000
(2,000)
Contract Services
191,682
147,240
184,920
180,500
(4,420)
Local Travel
158
970
865
1,192
700
1,680
700
1,400
0
(280)
Communications
158
259
200
200
0
Postage
Utilities
109,478
104,629
119,780
119,000
(780)
Rentals and Leases
1,073
1,952
2,660
1,880
(780)
Insurance
Repairs and Maintenance
21,140
8,875
14,460
14,441
(19)
Printing and Publishing
723
1,006
1,300
1,300
0
Advertising and Promotions
Other Current Charges
11,700
14,265
12,850
7,100
(5,750)
Office Supplies
1,449
1,738
2,000
1,750
(250)
Operating Supplies
28,322
34,814
35,547
38,640
3,093
0
Books, Training, Memberships
4,158
4,299
5,350
5,350
Total Operating Expenses
376,923
328,579
393,447
382,261
(11,186)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
9,825
530,298 431,858 140,000 (291,858)
12,000
0
1,312
1,800 6,630 4,000 (2,630)
23,137
532,098 438,488 144,000 (294,488)
0 0
0 0
0
0 0
0
TRANSFERS
To
To
Total Transfers 0 0
DIVISION TOTALS
700,459 1,161,580 1,147,633 856,194 (291,439)
••
Sewer Utility Fund
Sewer Treatment Division
DIVISION TOTALS 2,114,905 2,204,178 9,770,634 1,835,423 (7,9355211)
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
555,217
548,940
566,190
559,813
(6,377)
Overtime
7,469
4,966
7,000
7,000
0
Special Pay
45,982
35,231
37,921
38,800
879
Sub -Total
608,668
589,137
611,111
605,613
(5,498)
Benefits
FICA
44,351
42,935
46,750
46,329
(421)
Pension
71,228
82,853
100,414
137,859
37,445
Health and Life Insurance
57,370
58,216
65,482
56,567
(8,915)
Worker and Unemploy Comp
21,192
20,216
14,369
15,693
1,324
Sub -Total
194,141
204,220
227,015
256,448
29,433
Total Wages and Benefits
802,809
793,357
838,126
862,061
23,935
OPERATING EXPENSES
Professional Services
40,647
203,975
1,571
196,274
7,000
298,499
7,000
243,000
0
(55,499)
Contract Services
103
341
300
300
0
Local Travel
Communications
6,066
4,982
6,000
5,200
(800)
Postage
152
1,487
2,000
800
(1,200)
Utilities
514,902
500,510
527,200
486,200
(41,000)
Rentals and Leases
2,658
3,882
3,900
3,600
(300)
Insurance
Repairs and Maintenance
94,178
76,951
60,590
58,462
(2,128)
Printing and Publishing
7,912
948
1,000
1,000
0
Advertising and Promotions
13,000
23,774
22,400
20,700
(1,700)
Other Current Charges
1,150
1,659
1,500
1,300
(200)
Office Supplies
Operating Supplies
119,216
119,532
128,232
125,900
(2,332)
Books, Training, Memberships
3,601
3,633
4,900
4,900
0
Total Operating Expenses
1,007,560
935,544
1,063,521
958,362
(105,159)
CAPITAL OUTLAY
Land
4,757
Buildings
Infrastructure Improvements
243,155
467,420
7,846,434
(7,846,434)
Vehicles
Equipment
61,381
3,100
22,553
15,000
(7,553)
Total Capital Outlay
304,536
475,277
7 5 868,987
15,000
(7,853,987)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers
0
0
0
0
0
DIVISION TOTALS 2,114,905 2,204,178 9,770,634 1,835,423 (7,9355211)
Water Utility Fund
Water Distribution Division
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
207,661
211,076
215,236
169,900
(45,336)
Overtime
18,840
16,221
13,000
17,000
4,000
Special Pay
15,209
16,189
16,263
14,263
(2,000)
Sub -Total
241,710
243,486
244,499
201,163
(43,336)
Benefits
FICA
17,515
17,881
19,010
15,389
(3,621)
Pension
30,143
32,348
39,275
43,047
3,772
Health and Life Insurance
27,567
26,779
30,311
20,109
(10,202)
Worker and Unemploy Comp
10,582
10,228
7,451
6,735
(716)
Sub -Total
85,807
87,236
96,047
85,281
(10,766)
Total Wages and Benefits
327,517
330,722
340,546
286,443
(54,103)
OPERATING EXPENSES
Professional Services
327
43,440
130
39,596
1,000
52,000
500
50,000
(500)
(2,000)
Contract Services
1,270
399
800
800
0
Local Travel
Communications
5,369
4,024
4,000
4,000
0
Postage
14
2,430
63
2,310
50
2,442
50
2,500
0
58
Utilities
Rentals and Leases
2,340
3,750
3,745
3,745
0
Insurance
Repairs and Maintenance
32,384
31,338
32,869
33,305
436
Printing and Publishing
965
637
800
800
0
Advertising and Promotions
Other Current Charges
457
237
700
700
0
Office Supplies
Operating Supplies
91,021
104,754
134,466
155,900
21,434
Books, Training, Memberships
2,277
2,446
2,100
1,800
(300)
Total Operating Expenses
182,294
189,684
234,972
254,100
19,128
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
To
To
Total Transfers
DIVISION TOTALS
146,583 120,000 200,000 80,000
2,867 7,480 70,257 (70,257)
2,867 154,063 190,257 200,000 9,743
0 0 0 0 0
0 0 0 0 0
512,678 674,469 765,775 740,543 (25,232)
100
Sewer Utility Fund
Sewer Collection Division
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,372,594 1,558,768 2 1,039,140 (1,811,376)
101
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
208,722
205,132
209,308
207,381
(1,927)
Overtime
6,533
7,435
6,000
6,000
0
Special Pay
16,818
20,908
18,000
18,000
0
Sub -Total
232,073
233,475
233,308
231,381
(1,927)
Benefits
FICA
17,005
17,353
17,848
17,701
(147)
Pension
27,285
31,494
38,194
52,544
14,350
Health and Life Insurance
25,996
23,339
27,111
25,663
(1,448)
Worker and Unemploy Comp
10,028
9,611
6,613
7,263
650
Sub -Total
80,314
81,797
89,766
103,170
13,404
Total Wages and Benefits
312,387
315,272
323,074
334,551
11,477
OPERATING EXPENSES
Professional Services
250
1,000
400
(600)
Contract Services
323,033
246,034
247,190
270,000
22,810
Local Travel
1,063
1,403
800
800
0
Communications
2,291
2,097
2,560
2,020
(540)
Postage
Utilities
17
57,022
51,581
59,100
59,100
0
0
Rentals and Leases
1,036
1,744
1,744
1,744
0
Insurance
Repairs and Maintenance
30,695
28,360
28,530
28,973
443
Printing and Publishing
1,400
148
833
250
(583)
Advertising and Promotions
5,312
5,312
0
Other Current Charges
Office Supplies
Operating Supplies
29,324
26,837
32,925
31,340
(1,585)
Books, Training, Memberships
1,354
1,262
1,146
1,150
4
Total Operating Expenses
447,485
359,466
381,140
401,089
19,949
CAPITAL OUTLAY
Land
140,957
Buildings
Infrastructure Improvements
612,722
743,073
2,146,302
300,000
(1,846,302)
Vehicles
3,500
3,500
Equipment
Total Capital Outlay
612,722
884,030
2,146,302
303,500
(1,842,802)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0
0
0
0
0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,372,594 1,558,768 2 1,039,140 (1,811,376)
101
Public Utilities Fund
Administrative and Non- Divisional
Proposed
Actual Actual Estimate Budget Increase
2008 -2009 2009 -2010 2010 -2011 2011 -2012 (Decrease)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
DEBT SERVICE
Utility Revenue Bonds - 1996
Principal
Interest
Other
Utility Revenue Bonds - 2004
Principal
Interest
Other
SRF
Utility Revenue 2010 new issues
Principal
Interest
Suntrust - 1999 Revenue Refunding
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To General Fund -LOAN
Total Transfers
DIVISION TOTALS
0 4,839 4,301 0 (4,301)
786 285 2,500 500 (2,000)
165,717 176,448 152,083 141,181 (10,902) II
0 14,538 16,500 16,500 0
987,079 955,846 972,652 1,012,566 39,914
1,153,582 1,151,956 1,148,036 1,170,747 22,711
21,506
34,791
882
649,452
600,438
344
21,506
33,662
882
25,806
32,395
885
29,468
21,327
1,432
3,662
(11,068)
547
666,656
583,560
345
683,859
564,135
350
705,364
542,591
353
57,288
306,500
261,987
21,505
(21, 544)
3
57,288
306,500
261,987
70,830
74,107
77,001
79,587
2,586
18,334
15,323
12,150
8,872
(3,278)
0
0
0
0
0
(32,223)
1,396,577
1,396,041
1,396,581
2,014,769
618,188
113,900 186,244
235,928
455,366
219,438
207,440
892,560
0
(892,560)
113,900 393,684
1,128,488
455,366
(673,122)
2,664,059 2,941,681
3,673,105
3,640,882
(32,223)
102
Pension Funds
Combined Summary of Revenues and Expenses
Expenses:
General Pension 486,889 523,524 737,945 740,490 2,545
Police Pension 494,007 542,844 609,699 587,716 (21,983)
Total Expenses 980,896 1,066,368 1,347,644 1,328,206 (19,438)
Resource Allocation:
Personal Services
Actual
Actual
Estimate
Budget
Increase
1,328,206
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Revenues:
0 0 0
0
0
Transfers
0 0 0
General Pension
1,533,392
1,728,014
1,782,769
2,122,019
339,250
Police Pension
863,467
1,098,696
1,054,726
1,232,311
177,585
Total Revenues
2,396,859
2,826,710
2,837,495
3,354,330
516,835
Expenses:
General Pension 486,889 523,524 737,945 740,490 2,545
Police Pension 494,007 542,844 609,699 587,716 (21,983)
Total Expenses 980,896 1,066,368 1,347,644 1,328,206 (19,438)
Resource Allocation:
Personal Services
0 0 0
0
0
Operating Expenses
980,896 1,066,368 1,347,644
1,328,206
(19,438)
Capital Outlay
0 0 0
0
0
Debt Service
0 0 0
0
0
Transfers
0 0 0
0
0
Total Resource Allocation:
980,896 1,066,368 1,347,644
1,328,206
(19,438)
Summary of Authorized Positions
Allocation
2010 -2011
2011 -2012
Pension
* Plan Administrator - Duties currently under Finance Department
103
Pension Funds
Purpose:
The General Employee and Police Employee Pension Funds are funded by
contributions from both the City and the employees. Some funding is also
provided from Police supplemental benefits. These benefits are a result of
casualty insurance premium tax monies collected by and received from the sate of
Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assists in funding the Plan. The assets
within these funds are held in trust for the future benefits of the employees and
are directed by two separate pension boards.
Key Objectives:
• The funding objective for both plans is to establish and receive contributions,
expressed as a percent of active member payroll, which will remain
approximately level from year to year and will not have to be increased for future
generations of citizens in the absence of benefit improvements.
• To monitor the Plan's fund manager for compliance with the Plan's investment
policy and recommend changes to the policy, if necessary, to assure the plan's
participants and recipients that the benefits specified in the Plan will be available.
• To keep the plan current as to compliance with IRS code requirements and any
State or Federal changes.
• To provide employees with an annual individual retirement benefit statement.
Issues, Trends and Highlights:
• Total Net Assets as of September 30, 2010 for the General Pension fund was
$10,417,807. This represents an increase of $1,204,488 over 2009.
• Total Net Assets as of September 30, 2010 for the Police Pension fund was
$6,010,957. This represents an increase of $555,851 over 2009.
• The City contributions to the General Pension Fund are projected to increase
$275,747 in FY 2012.
• The City contributions to the Police Pension Fund are projected to increase
$141,877 in FY 2012.
104
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
105
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
Cash Forward
8,383,162
9,310,203
10,556,632
11,601,456
1,044,824
Revenues
Earnings on Investments
804,894
929,651
870,000
920,000
50,000
Employer Contributions
528,426
599,292
722,769
998,516
275,747
Employee Contributions
200,072
198,363
190,000
203,503
13,503
Other
708
0
Total Revenues
1,533,392
1,728,014
1,782,769
2,122,019
339,250
Other Financing Sources
41,939
Total Resources
9,916,554
11,080,156
12,339,401
13,723,475
1,384,074
Expenditures
Benefits Paid
Retirement Benefits
435,135
462,801
605,000
597,000
(8,000)
Contribution Refunds
32,032
5,606
14,000
20,000
6,000
Subtotal
467,167
468,407
619,000
617,000
(2,000)
Operating Expenses
0
Professional Services
8,796
44,173
105,000
105,000
Contract Services
450
125
(325)
Insurance
1,983
2,086
2,942
3,000
58
Printing
30
35
100
100
0
Office Supplies
500
500
0
Books, Training
1,637
1,464
2,200
5,000
2,800
Internal Service Charges
7,276
7,359
7,753
9,765
2,012
Subtotal
19,722
55,117
118,945
123,490
4,545
DIVISION TOTALS
486,889
523,524
737,945
740,490
2,545
Other Financing Uses
119,462
Ending Cash
9,310,203
1,381,529
12,982,985
11,601,456
10,556,632
Total Expenses and Cash
9,916,554
11,080,156
12,339,401
13,723,475
1,384,074
Resource Allocation
Personal Services
Operating Expenses
486,889
523,524
737,945
740,490
2,545
Capital Outlay
Debt Service
Transfers
Total Resources
486,889
523,524
737,945
740,490
2,545
105
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Cash Forward
Revenues
Insurance Premium Tax Sec 185
Earnings on Investments
Employer Contributions
Employee Contributions
Other
Total Revenues
Other Financing Sources
Total Resources
Expenditures
Benefits Paid
Retirement Benefits
Contribution Refunds
Subtotal
Operating Expenses
Professional Services
Contractual Services
Insurance
Printing
Office Supplies
Internal Service Charges
Books, Training
Subtotal
Transfers
DIVISION TOTALS
Other Financing Uses
Ending Cash
Total Expenses and Cash
Resource Allocation
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Total Resources
Actual
Actual
Estimate
Budget
Increase
2008 -2009
2009 -2010
2010 -2011
2011 -2012
(Decrease)
5,576,869
5,955,962
6,094,725
6,539,752
445,027
86,433
88,806
88,500
88,500
0
431,869
589,236
490,000
520,000
30,000
256,474
339,471
398,226
540,103
141,877
88,691
81,183
78,000
83,708
5,708
0
863,467
1,098,696
1,054,726
1,232,311
177,585
9,633
6,449,969
7,054,658
7,149,451
7,772,063
622,612
474,002
490,492
520,205
513,500
(6,705)
3,440
7,981
10,000
6,000
(4,000)
477,442
498,473
530,205
519,500
(10,705)
9,746
38,650
70,025
55,000
(15,025)
0
1,983
2,086
2,942
3,000
58
10
12
12
20
8
180
180
0
3,454
3,623
4,135
5,016
881
1,372
2,200
5,000
2,800
16,565
44,371
79,494
68,216
(11,278)
494,007 542,844 609,699 587,716 (21,983)
417,089
5,955,962 6,094,725 6,539,752 7,184,347 644,595
6,449,969 7,054,658 7,149,451 7,772,063 622,612
494,007 542,844 609,699 587,716 (21,983)
494,007 542,844 609,699 587,716 (21,983)
106
Budget Policy Highlights
The City Manager will propose to the City Commission a budget that is in accordance with the
following guidelines.
• The City Manager will hold strategic planning sessions at the beginning of each budget
preparation cycle.
• The proposed budget will include appropriations sufficient to deliver at least the current
level of service for all programs.
• Proposed changes to levels of service will be addressed as separate issues in the budget
workshops for consideration.
• The proposed budget will be presented using the current ad valorem tax rate.
• The proposed budget will be balanced, meaning that available resources plus projected
revenues will equal the budgeted expenses plus projected ending cash.
• The projected ending cash balance will exceed all legal required restrictions plus meet or
exceed the City Commission designated 25% operating reserve for all major funds.
• The reserve balance is calculated as 25% of the sum of payroll expenses and operating
expenses of the budget being proposed. Debt service has its own reserve requirement.
• The proposed budget will include funding for all authorized positions.
• The proposed budget will include the 3% across the board merit increase per City
Commission adopted resolution.
• The proposed budget document will include a ten -year financial projection of the major
operating funds.
• The proposed budget will fully fund the pension benefit using the dollar amount
designated by the respective pension plan's actuaries for both police and general
employees.
• All future changes to the pension plan benefits will be evaluated for the long -term impact
on the City before that change is implemented.
• Capital items will be included in the proposed budget if either previously designated by
the City Commission or if identified in an adopted plan. Basic items necessary to deliver
the service level proposed will also be included. Discretionary capital items will be
included in workshop discussions for prioritization and funding.
107
City of Atlantic Beach
Schedule of Intenfund Transfers
Operating Budget Fiscal Year 2012
Water Utility
Sanitation
Debt Service
Sewer Utility 1 _( General Fund Gas Tax
Capital
Projects
Half Cent
Sales Tax
Storm Water
108
Transfer
Transfer
In
Out
General Fund
From Water Utility
193,840
From Sewer Utility
261,526
From Sanitation Fund
260,095
From Convention Development Tax Fund
72,000
Local Option Gas Tax Fund
To Storm Water Utility Fund
222,000
To Debt Service
71,000
Half Cent Sales Tax Fund
Governmental Capital Projects Fund
500,000
To Storm Water Utility Fund
230,000
Debt Service Fund
From Local Option Gas Tax Fund
71,000
Convention Development Tax Fund
To General Fund
72,000
Water Utility Fund
To General Fund
193,840
Sewer Utility Fund
To General Fund
261,526
Sanitation Fund
To General Fund
260,095
Governmental Capital Projects
Half Cent Sales Tax Fund
500,000
Storm Water Utility
From Haff Cent Sales Tax Fund
230,000
From Local Option Gas Tax Fund
222,000
Total Transfers
1,810,461
1,810,461
Water Utility
Sanitation
Debt Service
Sewer Utility 1 _( General Fund Gas Tax
Capital
Projects
Half Cent
Sales Tax
Storm Water
108
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 2011/2012
Land,
Equipment,
Buildings &
Computers &
Infrastructure
Software
Vehicles
Total
City Administration
Information Technology
Desktops and Laptops
$10,000
$10,000
New Enterprise Application Server
50,000
50,000
Server - Document Archive
15,000
15,000
Server - Utilities
10,000
10,000
Server - Domain Controller
10,000
10,000
Network Upgrades
7,000
7,000
Chambers Phone System
5,000
5,000
Total City Administration
107,000
107,000
General Government
Energy Grants
Retrofit HVAC Systems
$190,414
190,414
New Hybrid Vehicle Upgrades (5)
$35,110
35,110
Capital Projects
New Police Building Construction
4,336,328
4,336,328
Total General Government
4,526,742
35,110
4,561,852
Public Safety
Police Administration
Copier
12,000
12,000
Florida Contraband Forfeiture
Surveillance Equipment
4,000
4,000
Lifeguards
Towers
6,000
6,000
Code Enforcement
Truck
15,000
15,000
Total Public Safety
37,000
37,000
Public Works
Streets Division
Mowers (2)
22,000
22,000
Truck
15,000
15,000
Local Option Gas Tax
Sidewalks & Curbs
25,000
25,000
Sanitation
30 Yard Roll -Off Container
5,200
5,200
Stormwater
East Coast Drive Drainage Improvements
50,000
50,000
Hydro Seeder
7,000
7,000
Total Public Works
75,000
34,200
15,000
124,200
109
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 2011/2012
110
Land,
Equipment,
Buildings &
Computers &
Infrastructure
Software
Vehicles Total
Parks and Recreation
Maintenance
Howell Park Bridges
$25,000
$25,000
Bull Park Playground Equipment
40,000
40,000
Total Parks and Recreation
65,000
65,000
Water Utility
Water Production
Rehab Interior of Elevated Tank # 1
40,000
40,000
Rehab Interior of Ground Storage Tank at WP # 2
40,000
40,000
Recoat Ground Storage Tanks at Water Plant # 3 (2)
60,000
60,000
Chlorinator at WTP # 1
4,000
4,000
Water Distribution
Water Main on 12th St. Between Ocean Dr. & Beach Ave.
60,000
60,000
Water Main on Ocean Blvd. Between 14th St. & 15th St.
140,000
140,000
Total Water Utility
340,000
4,000
344,000
Sewer Utility
Sewer Collection
Rehab Sewer in Area B
300,000
300,000
Tapping Machine
3,500
3,500
Sewer Treatment
Sludge Roll On /Roll Off Container
15,000
15,000
Total Sewer Utility
300,000
18,500
318,500
Grand Total
$5,306,742
$200,700
$50,110 $5,557,552
110
City of Atlantic Beach
4,823,259
Schedule of Available Cash Balances
2,910,357
Major Funds
Convention Development Tax
17,277
FY -2012
FY -2012 Utility Rate Reserve for Utility Total
Remaining
Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted
Available
Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash
Cash
General Fund
4,823,259
2,610,357 300,000
2,910,357
1,912,902
Convention Development Tax
17,277
0
17,277
Gas Tax
108,954
0
108,954
1/2 Cent Sales Tax
77,880
0
77,880
Building Department
68,273
63,438
63,438
4,835
Public Utilities
5,767,843
958,728 400,000 522,605 500,000 1,333,707
3,715,041
2,052,802
Storm Water Utility
1,113,143
164,978 161,335
326,313
786,830
Sanitation
701,657
444,971
444,971
256,686
Debt Service
72,234
72,234
72,234
0
Miscellaneous funds
137,961
134,594
134,594
3,367
Pension Trust Funds
20,167,332
20,167,332
20,167,332
0
Totals
1 33,055,8141
4,242,473 400,000 522,605 20,601,926 500,000 1,567,2761
27,834,2801
5,221,534
City of Atlantic Beach
Element- Object Classifications
12 -00 Salaries and Wages
Full -time, part-time and elected official's base salary and /or wages.
14 -00 Overtime
Payment in addition to regular salaries and wages for services performed in excess of the
regular work hour requirement. This classification code includes overtime hours paid at
straight -time, as well as time - and -a -half. Comp time payout at fiscal - year -end or upon
service termination is considered payment of overtime.
15 -00 Special Pay
Additional pays, such as longevity pay, car allowance, phone allowance, education
incentive, clothing allowance, out -of- position pay, personal leave cash -ins and payouts,
etc.
21 -00 FICA Taxes
Social Security matching / Medicare matching by the City.
22 -01 City Contribution to 401
Amounts contributed by City to City Manager's retirement fund in lieu of defined benefit
retirement plan.
22 -02 City Contribution to 457
Amounts contributed by City to employees' 457 plan in lieu of defined benefit retirement
plan, per individual employment contract.
22 -03 City Contribution — Benefit Group — General
Amounts contributed by City to defined benefit retirement plan for general employees.
22 -04 City Contribution — Benefit Group — Police
Amounts contributed by City to defined benefit retirement plan for sworn police officers.
23 -01 Health Insurance
Health insurance premiums and benefits paid for employees and others by contract.
112
City of Atlantic Beach
Element - Object Classifications
23 -02 Life Insurance
Life insurance premiums and benefits paid for employees.
24 -00 Workers' Compensation
Premiums and benefits paid for Workers' Compensation insurance.
25 -00 Unemployment Compensation
Direct bill, reimbursable amounts charged by the State for unemployment compensation.
31 -00 Professional Services
Legal, medical (including employee physicals, drug screenings, hepatitis /flu shots, and
medical laboratory tests), engineering, architectural, and the City Attorney's litigation
expenses.
31 -02 City Attorney Retainer
Monthly retainer paid to the City Attorney.
32 -00 Accounting and Auditing
Services received from independent certified public accountants.
34 -00 Other Contractual Services
Janitorial and other services procured by contract or agreement with persons, firms,
corporations, or other governmental units, for example:
Lawn service
Pest Control
Ditch spraying
Polygraph testing
Uniform cleaning
Beach cleaning
Security system monitoring
Permits from governmental
agencies (unless related
to a capital project)
Tree removal
Asphalt work
Concrete sidewalk pouring
Street sweeping
Water and soil laboratory testing
Sludge hauling
Towing
Employee assistance program fees
Vehicle tags /titles /registration (see 64 -01)
Customized printing (embroidering,
decals, signs, plaques, etc.)
113
City of Atlantic Beach
Element- Object Classifications
34 -00 Other Contractual Services (coat.)
Infrastructure repairs also included in this classification are, for example:
Point repairs to lines
Pump and motor repairs
Chlorinator replacement parts
Fence repairs
34 -OX Specific Contracts
Electrical troubleshooting
Tower or lift station repairs
Irrigation system repairs
Contract expenses for fire services provided by the City of Jacksonville, sanitation services
provided by Advanced Disposal Services, fleet and equipment maintenance services
provided by First Vehicle Services, Town Center maintenance, Mayport Flyover
maintenance, etc.
35 -00 Investigations
Confidential expenditures handled pursuant to criminal investigations.
36 -00 Pension Benefits
Benefits paid to participants in the pension plans.
40 -00 Travel and Per Diem
Public transportation or mileage per diem reimbursement for use of private vehicles while
conducting City business.
Note: All costs incurred for seminars or conferences, including mileage per diem
reimbursement, will be charged to 55 -00 Training.
41 -00 Communications
Periodic service charges for land telephone lines, cellular telephones, modem lines, cable
television connections, pagers, Internet user charges, radio airtime, etc.
Note: Purchase of a telephone handset or replacement pager would be charged to 52 -00
Operating Supplies. Installation of a new phone line or charges for switching a user on the
existing phone tree would be charged to 46 -00 Repair and Maintenance, as it represents a
repair or maintenance to a piece of equipment.
114
City of Atlantic Beach
Element- Object Classifications
42 -00 Transportation, Postage, Messenger
Outgoing freight and express mail charges, such as Federal Express, postage, messenger
and courier services.
Note: Freight on items purchased is charged to the same element - object classification as
the items acquired.
43 -00 Utilities
Electricity provided by an outside vendor and used for City operations.
43 -01 Utilities — City Provided
Water, sewer, storm water and garbage disposal services provided by the City of Atlantic
Beach for City facilities.
44 -00 Rentals and Leases
Amounts paid for the lease or rent of land, buildings, or equipment, including vehicles.
Note: Not to be used for copier maintenance charges use 46 -00 Repair and Maintenance.
45 -00 Insurance
Insurance, other than workers' compensation, carried for the protection of the local
government, such as fire, theft, casualty, general and professional liability (including
notary services), auto coverage, surety bonds, etc.
46 -00 Repair and Maintenance
Costs incurred for the repair and maintenance of buildings or equipment (other than fleet
vehicles and equipment maintained by First Vehicles Services — see 46 -01 below).
Note: Equipment is described as any movable, stand -alone item, versus something that is
permanently affixed to a structure or infrastructure. A submersible pump repair would be
charged to this classification.
46 -01 Fleet and Equipment Maintenance — First Vehicles Services
Contract and non - contract costs incurred through First Vehicles Services for repairs and
maintenance to fleet vehicles and small equipment.
Note: Maintenance of fleet vehicles not performed by or through First Vehicles Services,
such as car washes, should be charged to 46 -00 Repair and Maintenance.
115
City of Atlantic Beach
Element- Object Classifications
47 -00 Printing and Publishing
Cost of printing, including advertisements in newspapers and periodicals, binding, and
other reproduction services which are contracted for or purchased from outside vendors.
This includes printing of stationery and envelopes with the City logo, business cards, other
forms, microfilming and film developing.
Note: Help wanted advertisements, bids and request for proposals advertisements,
ordinance notices and meeting notices placed in newspapers or periodicals will be charged
to the requesting department and/or project.
48 -00 Promotional Activities
Any type of promotional advertising.
49 -00 Other Current Charges
Includes current charges not otherwise classified — could include a contingency amount for
unanticipated, emergency needs.
51 -00 Office Supplies
Materials and supplies, such as preprinted forms, paper, maps, pens, plain stationery or
envelopes without the City logo, that are used in an office environment. The general rule
for office supplies includes those items that are consumable within a one year operating
cycle and that have to be reordered on a frequent basis, such as staples, computer paper,
calculator paper and ribbons, etc.
Note: Office equipment with a longer life and a cost of < $1,000, such as calculators,
staplers, hole punches, file cabinets, printers, desks, shelving, etc., would be charged to
52 -00 Operating Supplies.
52 -00 Operating Supplies
Supplies consumed in the conduct of operations — may include food, coffee, road and other
signs, lubricants, chemicals, laboratory supplies, raincoats, boots, uniforms (purchased, not
rentals), recording tapes, film, transcript supplies, toilet paper, paper towels, soap and other
non - capital office equipment individually < $1,000, for example: computer printers, file
cabinets, desks, weed eaters, etc. (see element- object 64 -02 for additional information on
computer equipment).
Note: Computer software < $5,000 would be charged to 52 -00 Operating Supplies. If the
software cost is > or = $5,000, it would be capitalized in element - object 64 -02.
116
City of Atlantic Beach
Element- Object Classifications
52 -01 Gasoline
Monthly allocation based on usage from pump at 1200 Sandpiper Lane.
52 -02 Diesel
Monthly allocation based on usage from pump at 1200 Sandpiper Lane and charges
incurred for direct purchase of diesel for emergency generators.
53 -00 Road and Material Supplies
Those materials and supplies used exclusively in the repair or reconstruction of roads, such
as lime rock and cold patch.
Note: Road signs should be charged to 52 -00 Operating Supplies. Asphalt and concrete
repairs should be charged to 34 -00 Other Contractual Services.
54 -00 Books, Subscriptions, and Memberships
Books, subscriptions, memberships, licenses not related to specific training.
55 -00 Training
All costs associated with training, including travel, books, registration, etc.
59 -00 Depreciation
Non -cash charge that represents the systematic allocation of the capital asset's historical
cost over its estimated useful service life.
71 -00 Principal
Principal paid related to debt issues.
72 -00 Interest
Interest paid related to debt issues.
73 -00 Other Debt Service Costs
Debt service - related expenses, e.g, bond administration costs.
117
City of Atlantic Beach
Element - Object Classifications
81 -00 Aid to Government Agencies
Assistance in funding for the: Jacksonville Beach fireworks, City of Jacksonville Sea &
Sky Show, enrichment programs at Atlantic Beach Elementary & Mayport Middle School,
and recreation facility maintenance.
83 -00 Grants and Aid to Citizens
All grants, subsidies, and contributions to individuals, such as improvements to privately
owned homes through CDBG grant funding.
91 -00 Interfund Transfers
Transfer between funds that do not represent operating expenditures.
118
City of Atlantic Beach
Element- Object Classifications
Capital Assets
Expenditures charged to element classifications 61, 62, or 63 will be assigned unique
project numbers by the Finance Department for cost capitalization tracking purposes.
Project costs to be capitalized will include permits, surveys, appraisals, taxes, design,
architectural, construction and construction engineering, and administration costs.
61 -00 Land
Land acquisition cost.
61 -02 Easements
Costs associated with acquiring utility easements /right -of -ways.
62 -00 Buildings
Office buildings, garages, park and recreational buildings, and building improvements.
63 -XX Infrastructure
Structures, and facilities other than buildings, such as: roads, curbs, gutters, docks, fences,
landscaping, lighting systems, parking areas, drainage systems, athletic fields, land
improvements, pipes, lift stations, etc.
64 -00 Machinery and Equipment
Equipment purchased that meets the capitalization policy, e.g., individual item > or =
$1,000 with an estimated useful life of greater than one year following the date of
acquisition. These items will be tagged and monitored through the Sunguard Public Sector
fixed asset application.
64 -01 Motor Vehicles
Vehicles, trailers, boats, etc., that require registration with the Division of Motor Vehicles
or other state agency. Note: Vehicle registration renewals and replacement titles should
be charged to 34 -00 Other Contractual Services. If the registration or title charge is for a
new vehicle and the expense is incurred in a fiscal year other than the year of vehicle
acquisition, the charge would be coded to 34 -00.
64 -02 Computer Equipment
Computer equipment purchased that meets the capitalization policy (see 64 -00 above).
Note: If the cost of computer equipment is bundled, e.g., monitor, tower, software, etc., is
quoted as one price, the total cost would be capitalized, if it meets the capitalization policy.
Capitalization policy for computer software is cost must be > or = $5,000.
119
City of Atlantic Beach
Long -Term Financial Plan
Fiscal Year 2011 -2012
120
City of Atlantic Beach
Long Term Financial Plan Projection Summary
General Fund
Cash Balance Forward
Revenues
Taxes
Licenses and Permits
Intergovernmental Revenues
Charges for Services
Fines and Forfeitures
Miscellaneous Revenues
Interfund Transfers
Total Revenues
Other Financing Sources
Total Resources
Expenditures by Department
Proposed
Actual Actual Estimate Budget Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj.
FY -09 FY -10 FY -11 FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21
5,506,925 2,858,043 3,981,530 4,823,259 4,823,256 4,701,731 4 4,678 487 4,768,721 4795 512 4,832,036 4 882 084 4,992,833
5,251,069
5,387,056
5,215,415
5,012,196
5,162,473
5,317,255
5,476,679
5,640,883
5,810,010
5,984,208
6,163,630
6,348,432
6,538,774
907,771
920,033
950,945
950,770
979,193
1,008,467
1,038,617
1,069,669
1,101,651
1,134,590
1,168,515
1,203,456
1,239,442
1,676,512
1,450,744
1,500,905
1,520,848
1,577,533
1,636,361
1,697,414
1,760,777
1,826,538
1,894,789
1,965,626
2,039,147
2,115,455
2,184,036
2,106,402
2,147,474
2,219,228
2,285,278
2,353,302
2,423,358
2,495,508
2,569,814
2,646,342
2,725,156
2,806,327
2,889,925
86,682
111,162
75,035
72,400
74,572
76,809
79,113
81,487
83,931
86,449
89,043
91,714
94,466
61,168
207,083
148,328
120,524
142,497
144,343
146,951
149,382
156,046
158,095
162,337
166,037
153,606
366,700
638,848
1,381,007
787,461
903,663
937,130
971,856
1,007,888
1,045,277
1,084,073
1,124,330
1,166,104
1,209,453
10,533,938 10,821,328 11,419,109 10,683,427 11,125,210 11,473,667 11,833,989 12,205,593 12,593,267 12,988,546 13,398,637 13,821,217 14,241,122
16,040,863 13,703,302 15,400,639 15,506,686 15,948,465 16,175,398 16,555,110 16,884,080 17,361,988 17,784,059 18,230,673 18,703,301 19,233,955
Governing Body
41,585
42,764
41,876
41,986
42,206
42,433
42,666
42,907
43,156
43,412
43,675
43,947
44,227
City Administration
2,474,243
2,236,513
2,479,158
2,531,320
2,639,858
2,705,158
2,796,011
2,857,506
2,943,731
3,029,779
3,136,749
3,231,738
3,314,852
Planning and Zoning
202,960
197,317
215,305
194,870
201,436
206,236
212,741
219,456
227,889
233,548
240,940
248,573
256,455
Public Safety
4,590,349
4,296,664
4,583,977
4,769,067
5,021,539
5,171,521
5,342,897
5,506,557
5,705,785
5,877,918
6,068,826
6,255,075
6,413,042
PublicWorks - Streets
1,454,048
1,450,059
1,563,234
1,582,984
1,734,011
1,696,626
1,810,825
1,775,659
1,879,184
1,924,454
1,979,528
2,003,466
2,065,330
Parks and Recreation
1,090,872
1,013,527
1,120,233
1,107,715
1,129,170
1,129,181
1,163,286
1,199,522
1,236,927
1,296,540
1,315,401
1,346,554
1,389,040
General Government
2,994,350
484,928
573,597
455,488
478,514
503,123
508,197
513,753
529,806
546,372
563,469
581,115
599,326
Total Expenditures 12,848,407 9,721,772 10,577,380 10,683,430 11,246,734 11,454,278 11,876,623 12,115,359 12,566,476 12,952,023 13,348,589 13,710,468 14,082,272
Revenues Less Expenditures - 2,314,469 1,099,556 841,729 -3 - 121,525 19,390 - 42,634 90,234 26,791 36,524 50,048 110,749 158,849
Other Financing Uses
Total Cash Reserves
2,858,043
3,981,530
4,823,259
4,823,256
4,701,731
4,721,121
4678,487
4768,721
4,795,512
4,832,036
4,882,084
4,992,833
5,151,682
Restricted Cash
2,760,836
2,643,232
2,800,345
2,910,358
2,988,709
3,067,347
3,158,680
3,242,799
3,334,796
3,429,768
3,527,815
3,629,041
3,733,553
Unrestricted Cash
97,207
1,338,298
2,022,914
1,912,898
1,713,022
1,653,774
1,519,807
1,525,922
1,460,716
1,402,268
1,354,269
1,363,792
1,418,129
Total Exp. & Cash Reserves
16,040,863
13,703,302
15,400,639
15,506,686
15,948,465
16,175,398
16,555,110
16,884,080
17,361,988
17,784,059
18,230,673
18,703,301
19,233,955
Resource Allocation
Personal Services 6,698,347 6,396,388 6,710,616 7,203,012 7,399,784 7,634,800 7,877,606 8,128,471 8,387,677 8,655,515 8,932,286 9,218,305 9,513,897
Operating 3,144,996 2,976,541 3,290,764 3,238,418 3,355,051 3,434,587 3,557,115 3,642,724 3,751,506 3,863,557 3,978,974 4,097,859 4,220,315
Capital Outlay 434,048 260,305 444,000 242,000 491,900 384,890 441,902 344,164 427,293 432,951 437,328 394,304 348,061
Transfers Out 2,571,016 88,538 132,000 0 0 0 0 0 0 0 0 0 0
Total Expenditures 12,848,407 9,721,772 10,577,380 10,683,430 11,246,734 11,454,278 11,876,623 12,115,359 12,566,476 12,952,023 13,348,589 13,710,468 14,082,272
N
City of Atlantic Beach
Total Revenues and Expenditures
General Fund
y16
0
14
12
10
LM
Em
RE
0
K II3 N N N N
TO 'Alp
m3Salary =Operating ®Capital =Transfers - -Revenues
122
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Gas Tax Fund
N
w
Actual
Actual
Estimate
Budget
Proj
Proj
Proj
Proj
Proj
Proj
Proj
Proj
Proj
FY -09
FY -10
FY -11
FY -12
FY -13
FY -14
FY -15
FY -16
FY -17
FY -18
FY -19
FY -20
FY -21
Cash Balance Forward
220,075
222,381
76,633
77,342
108,954
144,686
183,309
253,371
265,193
287,520
320,820
365,575
422,283
Revenues
Local Option Gas Taxes
466,220
462,688
465,000
471,612
481,044
490,665
500,478
510,488
520,698
531,112
541,734
552,569
563,620
Interest Earnings
671
2,895
900
1,000
2,724
3,617
4,583
6,334
6,630
7,188
8,021
9,139
10,557
Other Revenues
Total Revenue
466,891
465,583
465,900
472,612
483,768
494,282
505,061
516,822
527,328
538,300
549,754
561,708
574,177
Expenses
Operating
178,750
117,059
228,691
123,000
80,000
80,000
121,000
180,000
180,000
180,000
180,000
180,000
180,000
Capital
0
0
25,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
Transfers
259,500
491,500
211,500
293,000
343,036
350,659
289,000
300,000
300,000
300,000
300,000
300,000
300,000
Total Expenses
438,250
608,559
465,191
441,000
448,036
455,659
435,000
505,000
505,000
505,000
505,000
505,000
505,000
Net Change in Cash Balance
28,641
- 142,976
709
31,612
35,732
38,623
70,061
11,822
22,328
33,300
44,754
56,708
69,177
Net Change in Working Capital
26,335
2,772
Ending Cash Balance
222,381
76,633
77,342
108,954
144,686
183,309
253,371
265,193
287,520
320,820
365,575
422,283
491,460
Restricted
222,381
76,633
77,342
108,954
144,686
183,309
253,371
265,193
287,520
320,820
365,575
422,283
491,460
Designated
Unrestricted
0
0
0
0
0
0
0
0
0
0
0
0
0
N
w
City of Atlantic Beach
Total Revenues and Expenditures
Gas Tax Fund
N 700
a
c
R
N
7
O
t
H
MEN • I E
500
300
200
100
0
N �� X ek e
Operating ®Capital =Transfers Revenues
124
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Sanitation Utility
Unrestricted 86,444 180,682 250,882 256,686 250,122 232,797 222,687 220,604 27,419 40,064 63,458 98,668 146,834
N
Actual
Actual
Estimate
Budget
Proj
Proj
Proj
Proj
Proj
Proj
Proj
Proj
Proj
FY -09
FY -10
FY -11
FY -12
FY -13
FY -14
FY -15
FY -16
FY -17
FY -18
FY -19
FY -20
FY -21
Cash Balance Forward
339,387
525,931
607,681
682,242
701,657
715,055
718,655
730,446
751,286
582,096
619,860
669,549
732,287
Revenues
Charges For Services
1,791,797
1,772,172
1,770,000
1,770,000
1,840,800
1,914,432
2,010,154
2,110,661
2,216,194
2,327,004
2,443,354
2,565,522
2,693,798
Commercial Franchise Fees
22,500
26,697
23,500
23,500
23,500
23,500
23,500
23,500
23,500
23,500
23,500
23,500
23,500
Construction Debris / Misc
-4,069
0
0
0
0
0
0
0
0
0
0
0
Grant Proceeds / Fema
Interest Earnings
1,043
22,306
11,000
11,000
14,033
14,301
14,373
14,609
15,026
11,642
12,397
13,391
14,646
Total Revenue
1,811,271
1,821,175
1,804,500
1,804,500
1,878,333
1,952,233
2,048,027
2,148,770
2,254,720
2,362,146
2,479,251
2,602,413
2,731,944
Expenses
Personal Services
25,599
26,406
20,182
23,789
24,628
25,629
26,671
27,756
28,885
30,061
31,285
32,559
33,885
Operating
1,484,549
1,436,426
1,452,738
1,496,001
1,567,209
1,641,870
1,720,152
1,802,235
1,888,304
1,978,555
2,073,194
2,172,436
2,276,507
Capital
5,600
0
4,500
5,200
5,200
5,200
5,200
5,200
205,200
5,200
5,200
5,200
5,200
Debt
0
0
0
0
0
0
0
0
0
0
0
0
0
Transfers
247,800
245,164
252,519
260,095
267,898
275,935
284,213
292,739
301,521
310,567
319,884
329,481
339,365
Total Expenses
1,763,548
1,707,996
1,729,939
1,785,085
1,864,935
1,948,633
2,036 236
2,127,930
2,423,910
2,324,383
2,429,562
2,539,675
2,654,957
Net Change in Cash Balance
47,723
113,179
74,561
19,415
13,398
3,600
11,791
20,840
- 169,190
37,763
49,689
62,738
76,986
Net Change in Working Capital
138,821
31,429
Ending Cash Balance
525,931
607,681
682,242
701,657
715,055
718,655
730,446
751,286
582,096
619,860
669,549
732,287
809,273
Restricted
439,487
426,999
431,360
444,971
464,934
485,858
507,759
530,682
554,678
579,796
606,091
633,619
662,439
Unrestricted 86,444 180,682 250,882 256,686 250,122 232,797 222,687 220,604 27,419 40,064 63,458 98,668 146,834
N
City of Atlantic Beach
Total Revenues and Expenses
Sanitation Fund
N 3,000
0
2,500
2,000
1,500
500
E
�O �O �O �O �O �O �O �O �O �O �O �O �O
Personal Services ®Operating ®Capital =Transfers , Revenues
126
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Storm Water Utility
N
J
Actual
Actual
Estimate
Budget
Proj
Proj
Proj
Proj
Proj
Proj
Proj
Proj
Proj
FY-09
FY -10
FY -11
FY -12
FY -13
FY -14
FY -15
FY -16
FY -17
FY -18
FY -19
FY -20
FY -21
Cash Balance Forward
2,524,301
4,190 992
2,438,727
1 070,111
1,113,143
1 116 781
1,072,186
590,446
787,710
812,551
1,163,508
1,522,093
1,888,445
Revenues
Charges for Services
Storm Water Fees
500,126
507,513
508,124
509,200
624,476
643,210
758,907
781,674
805,124
829,278
854,156
879,781
906,174
Total Charges for Services
500,126
507,513
508,124
509,200
624,476
643,210
758,907
781,674
805,124
829,278
854,156
879,781
906,174
Grant Proceeds
32,328
Interest Earnings
9,213
90,688
19,000
11,000
21,940
22,336
21,444
11,809
15,754
16,251
23,270
30,442
37,769
Transfer In - Gas Tax
186,000
423,000
143,000
222,000
271,000
280,000
289,000
300,000
300,000
300,000
300,000
300,000
300,000
Transfer In - 112 Cent Tax
257,500
230,000
240,000
205,000
155,000
180,000
180,000
205,000
205,000
205,000
205,000
Transfer In - General Fund
1,424,100
Other Revenues
19,403
-12
Total Revenue
2,428,670
1,021,189
670,124
972,200
1,157,416
1,150,546
1,224,350
1,273,483
1,300,878
1,350,529
1,382,426
1,415,223
1,448,943
Expenses
Personal Services
275,644
276,181
246,334
233,158
237,381
245,004
252,879
261,018
269,428
278,120
287,102
296,386
305,983
Operating
402,085
374,132
490,160
426,755
439,558
452,744
466,327
480,317
494,726
509,568
524,855
540,600
556,818
Capital
369,145
2,501,190
494,207
57,000
265,000
285,000
775,000
123,000
300,000
0
0
0
0
Debt
212,481
212,350
213,541
212,255
211,839
212,393
211,884
211,884
211,884
211,884
211,884
211,884
211,884
Transfers
Total Expenses
1,259,355
3,363,853
1 3 444,242
929,168
1,153,778
1,195,141
1,706,090
1,076,218
1,276,038
999,571
1,023,841
1,048,871
1,074,685
Net Change in Cash Balance
1,169,315
- 2,342,664
- 774,118
43,032
3,638
- 44,595
- 481,740
197,264
24,840
350,957
358,585
366,352
374,258
Net Change in Working Capital
- 497,376
- 590,399
594,498
Ending Cash Balance
4,190,992
2,438,727
1,070,111
1,113,143
1,116,781
1,072,186
590 5 446
787,710
812,551
1,163,508
1,522,093
1,888,445
2,262,703
Restricted
390,877
384,023
405,569
386,423
390,680
395,882
401,247
406,779
412,484
418,367
424,434
430,692
437,145
Designated
Unrestricted
3
2,054,704
664,543
726,720
726,101
676,304
189,200
380,932
400,067
745,141
1,097,659
1,457,753
1,825,558
N
J
City of Atlantic Beach
Total Revenues and Expenditures
Storm Water Utility
4 -F
N
C
O
2
7
u
2
A
N O ^N N Nt N N N N ^ rp �^
�p �p �p �p �p 'A T 'A T �p �p �p �O �O �O �O ek
=Salary ®Operating ®Capital =Debt =Transfers —<- ..
128
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
1/2 Cent Discretionary Sales Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -09 FY -10 FY -11 FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21
Cash Balance Forward
997,262
720,685
348,168
161,668
77,880
101,674
264,998
454,208
674,961
873,003
1,063,275
1,270 944
1,536,563
Revenues
Tax Proceeds
629,680
611,206
635,000
645,712
658,626
671,799
685,235
698,939
712,918
727,177
741,720
756,555
771,686
Interest
2,038
13,059
6,000
500
1,168
1,525
3,975
6,813
10,124
13,095
15,949
19,064
23,048
Grant Proceeds / Other Misc.
Total Revenue
631,718
624,265
641,000
646,212
659,794
673,324
689,210
705,753
723,043
740,272
757,669
775,619
794,734
Expenses
Operating Expenses
120,000
120,000
120,000
120,000
120,000
120,000
120,000
120,000
120,000
Capital
89,923
29,500
40,000
40,000
40,000
40,000
Transfer to Capital Projects Fund
330,000
1,000,000
798,000
500,000
Transfer to Stormwater Utility
257,500
230,000
240,000
205,000
155,000
180,000
180,000
205,000
205,000
205,000
205,000
Transfer to Debt Service
276,000
185,000
185,000
185,000
185,000
185,000
185,000
185,000
185,000
Total Expenses
677,423
1,000,000
827,500
730,000
636,000
510,000
500,000
485,000
525,000
550,000
550,000
510,000
510,000
Net Change in Cash Balance
- 45,705
- 375,735
- 186,500
- 83,788
23,794
163,324
189,210
220,753
198,043
190,272
207,669
265,619
284,734
Net Change in Working Capital
- 230,872
3,218
Ending Cash Balance
720,685
348,168
161,668
77,880
101,674
264,998
454,208
674,961
873,003
1,063,275
1,270,944
1,536 563
1,821,297
Restricted
0
0
0
0
0
0
0
0
0
0
0
0
0
Designated
Unrestricted
720,685
348,168
161,668
77,880
101,674
264,998
454,208
674,961
873,003
1,063,275
1,270,944
1,536,563
1,821
N
City of Atlantic Beach
Total Revenues and Expenditures
Half Cent Sales Tax
900
800 - -- -- - --
700 - -- --
600
500 - - -
400
300 - --
200 --
100
0-
O °� O ��
=Transfers Opera ®Capi Reve
130
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Water and Sewer Utility Combined Summary
Actual Actual Estimate Budget ProJ Proj Proj Proj Proj Proj Proj Proj ProJ
FY -09 FY -10 FY -11 FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21
Cash Balance Forward
3,574,557
4,305,700
4,454,683
5,511,076
5,767,842
5,808,110
5,543,450
5,468 331
5,530 311
4,938,679
4 525 839
4,534,599
4 399 862
Revenues
- 185,629
- 222,727
- 128,621
0
0
0
0
0
0
0
0
0
0
Charges For Services
6,548,652
7,494,684
7,985,406
7,822,951
8,057,640
8,299,369
8,548,350
8,804800
9,068,944
9,341,013
9,527,833
9,718,390
9,912,757
Assessments /Impact Fees
173,804
100,618
81,807
64,380
63,736
63,099
62,468
61,843
61,225
60,612
60,006
59,406
58,812
Other Revenues
1,559,011
1,317,084
11,350,464
481,618
480,579
474,275
464,585
454 „529
447,400
436,850
423,173
414,412
408,131
Total Revenue
8,281,467
8,912,386
19,417,677
8,368,949
8,601,954
8,836,743
9,075,403
9,321,173
9,577,569
9,838,475
10,011,012
10,192,208
10,379,701
Expenses
Personal Services
1,743,112
1,740,254
1,817,443
1,812,989
1,879,915
1,955,015
2,033,143
2,114,422
2,198,979
2,286,948
2,378,468
2,473,684
2,572,746
Operating
3,167,854
2,965,229
3,221,117
3,166,559
3,278,660
3,395,093
3,516,049
3,641,729
3,772,345
3,908,121
4,049,289
4,196,101
4,348,816
Capital
943,262
2,045,468
10,644,034
662,500
759,000
1,080,000
995,000
870,000
1,535,000
1,370,000
855,000
910,000
455,000
Debt
1,396,577
1,396,041
1,421,581
2,014,769
2,008,346
2,010,098
1,918,685
1,917,892
1,919,121
1,912,740
1,915,048
1,910,536
1,908,221
Transfers
113,900
393,684
1,128,488
455,366
635,766
661,196
687,644
715,150
743,756
773,506
804,446
836,624
870,089
Total Expenses
7,364,705
8,540,676
18,232,663
8,112,183
8,561,687
9,101,403
9,150,522
9,259,193
10,169,201
10,251,315
10,002,252
10,326,945
10,154,873
Net Change in Cash Balance
916,762
371,710
1,185,014
256,766
40,268
- 264,660
- 75,119
61,980
- 591,632
- 412,840
8,760
- 134,738
224,828
Net Change Working Capital
- 185,629
- 222,727
- 128,621
0
0
0
0
0
0
0
0
0
0
Ending Cash Balance
4,305,690
4,454,683
5,511,076
5,767,842
5,808,110
5,543,450
5,468,331
5,530,311
4,938,679
4,525,839
4,534 599
4,399,862
4 624 690
Restricted
3,150,470
3,127,091
3,665,321
3,715,042
3,804,898
3,859,139
3,915,522
3,974,138
4,035,083
4,098,457
4,164,364
4,232,915
4,304,226
Designated
0
0
0
0
0
0
0
0
0
0
0
0
0
Unrestricted
1,155,220
1,327,592
1,845,755
2,052,801
2,003,211
1,684,310
1,552,809
1,556,173
903,596
427,382
370,235
166,946
320,464
w
City of Atlantic Beach
Total Revenues and Expenses
Public Utilities
y 25
0
20 -
15
10
5
0
o N� �� �`�' �`� ��` � ��O �� �`� �°� d ti
� �� - �o �� ��o 'AT 'AT J �o �� ��o �� ��o ��o ��
1 � � ek � e< � e
Personal Services Operating Expenses =Debt Service
=Transfers ®Capital Outlay Revenue
I
132