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8-22-11 Agenda Packet
CITY OF ATLANTIC BEACH CITY COMMISSION MEETING August 22, 2011- 6:00 PM AGENDA Call to order Invocation and pledge to the flag 1. Approve the minutes of the Regular Commission Meeting of August 8, 2011. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. City Manager's Follow -up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report, Utility Sales Report and the Monthly Financial Report for July 2011, and the Public Works and Utility Departments Project Status Report as of August 12, 2011. B. Award the Mosquito Control Services contract (Bid No. 1011 -21) to Bluewater Environmental and authorize the City Manager to sign the contract. C. Declare the list of property as surplus so that it may be disposed of in the most beneficial way to the City. 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances None. 8. Miscellaneous Business A. Regulation of Firearms. (City Manager) B. Revisions to Chapter 8 Flood Hazard Areas. (City Manager) C. Police Department Semi - annual Report. (City Manager) D. Sign Amortization. (City Manager) E. South Coast Capital Proposal for Parking in Town Center. (City Manager) 9. City Manager A. City Manager's Report. 10. Reports and /or requests from City Commissioners and City Attorney If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, August 19, 2011. N MINUTES REGULAR CITY COMMISSION MEETING August 8, 2011 CITY HALL, 800 SEMINOLE ROAD Attendance IN ATTENDANCE: Mayor Mike Borno City Attorney Alan C. Jensen Mayor Pro Tem John L. Fletcher City Manager Jim Hanson Commissioner Jonathan Daugherty City Clerk Donna L. Bartle Commissioner Paul Parsons Recording Secretary Nancy E. Bailey Commissioner Carolyn Woods Call to Order/Pledge Mayor Borno called the meeting to order at 6:00 p.m. Commissioner Daugherty gave the Invocation, followed by the Pledge of Allegiance to the Flag. Approval of Minutes 1. Approve the minutes of the Regular Commission Meeting of July 25, 2011. Motion: Approve the minutes of the Regular Commission Meeting of July 25, 2011, as written. Moved by Daugherty, Seconded by Fletcher. Votes: Aye: 5 —Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED Courtesy of the Floor 2. Courtesy of the Floor to Visitors. Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the process for public comments. Sally Clemens, 1638 Park Terrace West, addressed the Commission regarding Kenneth Wise's request at the previous meeting. She stated, according to the staff report, Mr. Wise's addition to his home will not meet Atlantic Beach codes. She asked if staff has made any suggestions that would allow Mr. Wise to add to his house and meet our standards. She stated Atlantic Beach needs to have a diversified working population living in our City. She asked if there could be a waiver if immediate neighbors study and approve his plans and sign a petition to permit this modification. She also discussed a suggestion made at the last meeting regarding having local businesses involved with the signage ordinance. She suggested notifying businesses through the water bill, leaflets, phone calls and group business meetings. She also suggested inviting walkers and drivers to these meetings, as well as business owners in other cities who might enlighten our city with what has worked and not worked in their cities. She also suggested that street numbers should be required to help in locating businesses in our City. She further added that on July 27, 2009 a resolution supporting the recognition of the use of San Pablo Island as a descriptive phrase for the area known as the beaches of Jacksonville was passed, stating our Commission was ahead of the game by passing this in 2009. No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors. August 8 2011 REGULAR COMMISSION MEETING Page 2 Unfinished Business 3. Unfinished Business from Previous Meeting from Previous A. City Manager's Follow -up Report. Meeting Mr. Hanson stated the staff report on the sign ordinance is taking a little more time than anticipated and will be presented at the next meeting, rather than tonight. He further reported on the complaint from Kenneth Wise regarding being denied a building permit to build an addition on to the back of his townhouse. He agreed there is a setback problem but there is a process by which someone can get a rear yard setback variance by going through the Community Development Board. He further stated he does not agree with staff's interpretation of the applicability regarding the duplex and townhome construction. He stated his understanding is a bit different and perhaps it is not worded as well as it should have been. He read the portion of the Code as it relates to Mr. Wise, explaining the reason this was written was because of initial construction. He stated at the time, before this was written, there were a few places in the core city where people had much older houses that were zoned duplex but had a single family residential house on the lot. He stated they came in and built another residential house and connected it with a breezeway and it was considered a duplex, which was a loophole in our City Code because it was not intended to allow people to double the density on an existing single family lot, even if zoned duplex. He explained the ordinance was adopted requiring that if you are going to build a duplex you have to build it at the same time, not wait 50 years and then add on something that doesn't look the same and call it a duplex. He stated, in his view, this was never intended to apply to a small addition, particularly one that would be on the back of a unit and not seen from the street. He stated even if the Commission agrees with his interpretation of that provision, Mr. Wise still has a rear yard setback problem and staff doubts that the Community Development Board would grant him the waiver given the particulars of his request, but he has the right, if the duplex provision was not in his way, to request a variance. He asked if the Commission had a difference with his interpretation of what this was written for. Commissioner Parsons stated when that law was passed wasn't it just for the core city because of the density. Mr. Hanson stated, no, there was a down zoning of some duplex areas; it was a rezoning itself done about the same time but this ordinance applied citywide. Commissioner Parsons stated he understands that, but they didn't allow duplexes anymore in the core city. Mr. Hanson stated that was correct. Commissioner Woods stated she is assuming there is no more duplex zoning in the core city and there are already duplexes on those lots that are zoned for duplexes. Mr. Hanson stated there was a substantial area of the core city in 1999 that was zoned for duplexes, some of them were constructed as duplexes, most of them were not and the Commission went through a process to down zone the property to single family residential but gave people a certain amount of time to proceed with a duplex if they chose to do it in the old zoning. He stated that has long since expired. Commissioner Woods asked if you have a duplex lot and have a duplex on it, can you rebuild it. Mr. Hanson stated yes. Commissioner Woods asked if you have a duplex lot and you only built one unit, then you no longer have a duplex lot. Mr. Hanson stated it was duplex by virtue of the zoning, but the zoning has changed. He stated there are still duplex A u ust 8 2011 REGULAR COMMISSION MEETING Page 3 areas zoned for two- family construction but a substantial portion of the core city area was down zoned. Commissioner Woods asked if it was different for the core city or is it the same citywide. Mr. Hanson stated the Commission changes zoning from time to time and when it is changed if someone has plans in process they are allowed to go ahead with their plans, so as not to cause economic harm. Commissioner Fletcher stated Mr. Wise was told by staff that he was not able to apply for a variance but City Manager Hanson stated he disagrees with staff on that interpretation of the ordinance and Mr. Wise is able to apply for a variance. He stated he believes what the City Manager is asking for consensus from the Commission on is whether Mr. Wise is allowed to apply for a variance. Mr. Hanson further explained if you assume the interpretation Erika Hall first took on this issue of the construction of the duplexes at the same time, that would prohibit that, then that is not something that you can vary, where a rear yard setback you can. He stated he does not agree with that interpretation and believes it is a stretch for what the language says, so unless someone disagrees, that is how he will instruct staff. He stated he wanted to bring that to the Commission's attention to make sure they are all on the same page. Mayor Borno asked if the Commission had any disagreement to that. There was no disagreement from the Commissioners. Consent Agenda 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the List of New Business Tax Receipts issued in July 2011. B. Award the Annual Contract for Large Meter Testing and Repair, Bid No. 1011- 19 to Reed & Shows Meter Repair and Supply at the bid prices. C. Authorize MUSCO to retrofit the recreational lighting on the baseball fields at Russell Park for $53,000.00. Mayor Borno read the Consent Agenda. Commissioner Fletcher pulled Item C. Motion: Approve Consent Agenda Items A and B, as read. Moved by Parsons, Seconded by Fletcher. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED Aug ust 8 2011 REGULAR COMMISSION MEETING Page 4 Commissioner Fletcher asked what the source of the $53,000 was. Mr. Thompson explained it comes from the Federal Energy Grant. Commissioner Woods stated there is $234,000 of grant money and we are using $53,000. She asked what the remainder will be used for. Mr. Thompson explained a portion will be used to do energy audits at eleven city -owned buildings, replace approximately 22 HVAC systems, upgrade several vehicles to hybrids, purchase one Chevy Volt, solar hot water in the fire department, among other things. He stated there is a matching amount of $103,000 from Jacksonville so the total amount of grants is $338,000. Motion: Approve Consent Agenda Item C, as read. Moved by Fletcher, Seconded by Parsons. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED Committee Reports 5. Committee Reports None. Action on Resolutions 6. Action on Resolutions None. Action on Ordinances 7. Action on Ordinances None. Miscellaneous 8. Miscellaneous Business Business A. (Public Hearing) UBE- 2011 -03, request from William M. Duffer, DuttsOne Productions LLC, for a use -by- exception to permit an establishment engaged in the recondition, repair, restoration and sale of used automotive vehicles consistent with Section 24- 112(c)(4) and (5) to be located within the Light Industrial and Warehousing (LIW) zoning district at 157 -B Levy Road. Building Official Mike Griffin summarized the use -by- exception, stating the Community Development Board unanimously approved the use -by- exception to allow storage and automotive repair. He stated storage is allowed but automotive repair requires a use -by- exception. He showed several slides of the subject property and stated Mr. Dutter was here if the Commission had any questions for him. Mayor Borno asked if the fenced -in compound is also gated so it can be secured in the evenings. Mr. Dutter stated it was gated. Commissioner Daugherty spoke against the use -by- exception, stating the area looks like a junk yard driving past there and he is concerned this would add to the problem. He asked if the unlicensed vehicles being stored is a violation of any codes and have they had any communication with the landlord of the property. Mr. Griffin stated Code August 8 2011 REGULAR COMMISSION MEETING Page 5 Enforcement checked out Mealy Street today and most all of the vehicles are unlicensed and untagged and they were stickered and identified for removal. Mr. Duffer stated any vehicles they are working on will not only be inside the fence but inside the warehouse. He stated everything they have stays inside the fence and it is locked up at night. Commissioner Daugherty stated he could consider approving this with the conditions that it be a provisional approval that they can look back at in a year to assure there aren't any code enforcement issues and that all vehicles are stored inside the fenced area. Mayor Borno explained the application states and Mr. Dutter has stated that everything will be inside either the building or the fence, which is gated. He stated a conditional approval just means they have to readdress this again. He stated if they approve it, then it is a code enforcement issue that would be dealt with if there was violation of the specific approval. He stated he believes they are smarter to give the outright approval. Motion: Approval with the provision that all vehicles being worked on or s tored be kept inside the fenced area and will be provisional and reviewed i one y ear for permanent approval. Moved by Daugherty Motion died for lack of second. Motion: Approve UBE- 2011 -03, a request for use -by- exception by W illiam M. Dutter, DuttsOne Productions LLC, to permit an establishment e ngaged in the recondition, repair, restoration and sale of used automotive vehicles, consistent with Section 24-112(c)(4) and (5), to be located within the Light I ndustrial and Warehousing (LIW) zoning district at 157 -B Levy Road. Moved by Woods, Seconded by Fletcher. Mr. Dutter reiterated they intend to keep everything behind the fence. Mayor Borno opened the Public Hearing. No one from the audience spoke, so he closed Public Hearing. Commissioner Daugherty stated this is a major artery people travel down every day and already there is a problem with code enforcement in the area. He stated although he believes that Mr. Dutter wants to have all the vehicles inside the fence, he believes it would be responsible of the Commission to amend the motion to require all vehicles be stored behind fence. Commissioner Woods asked about the issue of cars parking in the right -of -way. Mr. Griffin stated any car that is on the right -of -way must be operable and have a current license. He stated, by our code, any car that is worked on by a mechanic must be inside the fenced area already. He further stated in the Light Industrial and Warehousing zoning districts, it requires all of the materials to be located within a fenced area. Auaust 8 20 11 REGULAR COMMISSION MEE TING Paee 6 Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED B. Decision on Employee Health Insurance Plan and Cost Sharing. Human Resource Manager George Foster stated, since the last Commission meeting, they have had three new items come up. He explained the first was a proposal from an insurance agent. He stated he and the City Manager met with the agent and it turned out that the proposals were illustrations and there are no new proposals that will resolve our health insurance issues. Commissioner Fletcher asked if our insurance was shopped this year to other carriers. Mr. Foster stated that is the second new item. Mr. Foster stated the second new item is the bidding out of health insurance. He explained this year he did not bid our health insurance based on our history for the last two years, our experience levels and our pool arrangement with our current carrier. He stated this is one of the decisions the Commission will need to make as to whether or not they desire staff to go out at this time and bid out the health insurance. If they do, it will have to be an implementation date of January 1, because there is not time at this point to do an October 1. Commissioner Woods stated she thought it was decided that the optimum initiation date would be November, as related to our budgeting and employees signing up. Mr. Foster stated our current insurance carrier will not give us an extension; we have to renew on October 1 with them and, therefore, will have to go with an October 1 renewal. He stated if we can get a better proposal then we can cancel the current carrier and renew with another carrier. He stated at that time we can go with whatever length of policy we would like. Discussion ensued regarding optimum renewal dates. Mr. Foster explained the funding arrangement choices, stating the Commission needs to decide which plan they want for the employees and which funding arrangement to be effective October 1. _Motion: Approve Column E. Moved by Parsons, Seconded by Woods. Commissioner Parsons explained his reasons for selecting Column E, stating the difference is approximately $70,000, which equates to about $5.00 /year/home or 45 cents /month. He also stated the contingency fund has well over 40% in it and we have always been mandated to just keep 25 %. He stated it will be good for morale. He praised the employees stating, as a whole, they do a fantastic job and their response time to everything we have ever done is spectacular. Commissioner Daugherty stated there is no way we can do this. He stated they have a balanced budget right now with zero increase for the City in health insurance. He stated his reasons for not taking money from the contingency fund. He stated unfortunately we live in an environment where health insurance costs are rising. He August S, 2011 REGULAR COMMISSION MEETING Page 7 stated nobody gets 95% of their healthcare paid for, or very few people. He stated there is the argument that we are the public sector and we don't get paid as much. He stated if they were private sector there would be layoffs. He stated yes, we haven't had pay increases for four years but if we start spending the money we have set aside he believes we are setting ourselves up for financial problems down the road. He stated we are not in a good position to be spending money like this. He stated during the workshop he was going for zero percent but after hearing from the employees and reflecting on his own experiences, he knew we had to do something. He stated the most he could vote for is Column D. He stated he can't go to somebody here in Atlantic Beach and say we know you lost your job, we know you haven't gotten a pay raise, we know you lost your health insurance but these are our employees and we are going to ask you to pay a little more in taxes to make sure our employees have the same health insurance they have had all along. He stated when the people we were elected to represent are having financial problems he can't ask them to pay even one dime more. Mayor Borno stated we have several things in the wind. There will be bids going out and whether that will produce the result of better benefits and reduced cost is an if. He stated they also have to make decisions on what adjustments are going to done to the benefit plan; health and pensions. He stated there is also the supplemental insurance which is an employee -paid option that can help with out -of- pockets and deductibles. He stated they need to make a decision on what steps they want to take now in that process until they get to the end of all their adjustments. Commissioner Woods stated she recalled their goal was to get down to 90/40% and everyone has been hit by this economy. She stated she does not want to abandon that goal but would like to see us set an incremental way to get there. She believes the 5% is too much for employees to handle at one time and suggested one -half percent increase per year to meet the goal of 90 -40 phased out over a ten -year period. She stated that would give everybody time to adjust and get used to it and it shouldn't be so painful. She further stated she was not opposed to Commissioner Parsons' recommendation but believes we can do that without having the other in place as well. She stated we need to balance the approach and if our goal is to remain to getting the percentages down then they need to tie that goal in to whatever decision is made. Mayor Borno stated Commissioner Woods was correct; they did establish a goal and how they get there and how they make an adjustment is part of what he was referring to. He stated it is not just health insurance; it will be the overall benefit package. Commissioner Fletcher stated we are ultimately a customer service organization and our people are our number one asset. He stated, unfortunately, they have had their feet on the throats of the employees now for a couple of years and have not given them pay raises. He stated this is a very hard decision to make because we have to weigh what kind of a city do we want to be; do we want to have employees with high morale and good responsiveness or do we want to take the alternate course and make them resent working for the people. He stated he is inclined to help out as much as he can but wants to understand the employee supplemental plan. He stated he knows it is designed to reduce deductibles and out -of- pocket expenses, but asked what is its net effect to Plan D. Mr. Foster stated they have not gotten firm bids; the rates he has in August 8, 2011 REGULAR COMMISSION MEETING Page 8 the staff report were from Jacksonville Beach last year. He stated in order to get some firm rates, they need to know what our deductibles are going to be. He stated they can get a policy that will cover the out -of- pockets and deductibles so the rates will probably be higher than what was in the staff report. He further explained the various monthly premium increases for the employees as listed in his staff report. He stated, unfortunately, we have a lot of employees living paycheck to paycheck and they are not going to be able to afford the higher premiums and the supplemental plan. Commissioner Daugherty stated all the rhetoric has been about employees living paycheck to paycheck who can't afford this. He stated of the 113 people employed by the City, he believes there are only 3 or 4 who make under $40,000 /year who are on the family plan. Mr. Foster stated the City has 66 employees on the employee only plan, 11 on the parent/child plan, 12 on the two party (spouse), and 14 on the family plan. He stated although the people who have the family plan are normally those making the most, he stated the only reason the others are not on it is because they can't afford it. He pointed out the premium differences in the current family plan and the proposed plans. Commissioner Daugherty stated on the current plan we have now, they can't afford it so if we stay where we are they still aren't going to be on it, making the argument that there are people living paycheck to paycheck who can't afford this invalid, simply because they aren't on it now. He stated they can't afford what we have. He reiterated very few people in our society get 95% of their heath insurance covered. He stated looking at Plan D, $33 is not that big an increase for employee only; the family does jump up more, but the low wage earners we have (people making under $40,000) aren't on the plan we have right now, so keeping what we have isn't going to help them at all. He stated he believes taking that $1.9 million is irresponsible and he cannot vote for it; it was a compromise for him to go to $75,000. Dave Polovina, 2069 Lakeside Drive, Jacksonville Beach, the Agent of Record for the City's insurance, answered Commissioner Fletcher question regarding the benefit on the supplemental insurance. He stated Mr. Foster was correct that your employees can't afford to get sick, nor can they afford the premiums to cover them if they get sick because health insurance is ridiculously expensive and healthcare is ridiculously expensive. Mayor Borno called for a Roll Call vote on the motion to approve Column E. Commissioner Woods asked if they got any concessions about moving from 95/45 to 90/40. Mayor Borno stated he believes that will come about when they get into the benefit study package and they have to give advice to staff on the adjustments, but it is not tonight. Roll Call Votes: Aye: 4 — Borno, Fletcher, Parsons, Woods Nay: 1 -Daugherty MOTION CARRIED Mayor Borno stated he respects Commissioner Daugherty's comments but there are several unknowns he brought up that still have to be dealt with and whether they will impact us this year or not is going to be worked on in the very near future. August 8 2011 REGULAR COMMISSION MEETING Page 9 Motion: Authorize George Foster to go out and request quotes. Moved by Parsons, Seconded by Borno Commissioner Woods stated last year he requested other quotes and the cost was higher and since this year we have had one person have over $500,000 in bills, she can't imagine how we can get a lower quote fiom anyone and is concerned how much time, energy and expense we will go through to get the same answer. She stated she wants to make sure we aren't just spinning our wheels and wasting our time and money and it is worth the effort. Commissioner Fletcher stated we did not go to market this year and he believes the only negotiating hammer we can hold over our existing carrier, Cigna, is to go to market and get other quotes. He stated if you get turned down, you get turned down but if you don't undertake that effort they basically mail you your renewal quote and that's it. He stated if you have something in hand you can use that to drive down the current cost. He stated it was not done this year. Mr. Foster explained that last year we had nothing in hand, the previous year we had three major carriers including Cigna's bid. Commissioner Fletcher stated this is the problem he has when he was asking about how the bidding process was done. He stated you can't wander into the market and expect to get a response; it is the way the City is represented to the insurance marketplace that dictates how they respond. Mr. Foster stated we have a broker /agent, Dave Polovina, who is also the broker /agent for Jacksonville Beach and Neptune Beach and in the past they have used him to go to the different carriers and get us quotes and then we would negotiate with all the carriers who bid. He stated this year if we don't use the broker /agent, then he will go directly to the carriers. Commissioner Fletcher stated the decision was made not to bid, but now they are saying that decision maybe needs to be rethought. Mr. Foster explained how we get a broker /agent, stating he believes our current broker /agent is aggressive enough and knows what Jacksonville Beach and Neptune Beach are doing. Commissioner Fletcher stated he would like to give Mr. Polovina another crack at it this year. He stated he has confidence Mr. Polovina can go to market and represent us aggressively and perhaps pull something out for us. Mr. Foster stated he would also like to do that. Mr. Polovina stated what Commissioner Fletcher said was absolutely correct. He stated his objective is to get the very best cost for the City and the employees. He stated Mr. Foster asked him about going to bid this year and he stated it was his professional opinion that the City's claim experience and medical conditions are worst this year than last year and the decision was made not to go to bid. He further explained the process of the bidding procedures. Discussion ensued. Mr. Hanson explained why he recommended Mr. Foster but stated he is perfectly comfortable with Mr. Polovina getting the prices. Votes: Aye: 2 — Daugherty, Parsons Nay: 3 - Borno, Fletcher, Woods MOTION FAILED August S. 2011 REGULAR COMMISSION MEETING Page 10 Motion: Authorize Dave Polovina to go out to market for quotes on o health insurance to be effective January 1, 2012. Moved by Fletcher, Seconded by Borno Commissioner Woods stated we are talking about going out on the market and rebidding for a year starting January 1, 2012. She asked if we will have Cigna until then. Mr. Polovina stated they are committed through September 30, 2012. He stated we are on a 30 -day notice for termination and can terminate anytime we want. He stated Cigna is obligated from October 1, 2011 through September 30, 2012. Mayor Borno asked if the person who incurred the $500,000 is no longer employed. Mr. Foster stated that person is still on our health insurance and will remain on our health insurance. He stated we have had one additional severe case and another potential severe case so our experience is probably equal to or worse than it was before Cigna renewed. Discussion ensued. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED Motion: Authorize providing employees with an optional Majo Medical Complement Policy as provided by Jacksonville Beach and Neptune B each. Moved by Borno, Seconded by Fletcher Commissioner Woods clarified that there is no cost to the City. Mr. Foster agreed there is no direct cost, but stated there is an indirect cost for administrative support. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED C. Approval of Interlocal Agreement, and Authorization for the Mayor or Designee, to execute an Interlocal Agreement with the City of Jacksonville for commercial electrical, plumbing and mechanical inspections. Mr. Griffin explained this item was approved by the Commission on March 28, 2011 and was approved by the Jacksonville Council, however, the Office of Management and Budget requested that the Agreement terminate in five years. He stated that was added to the Agreement and it is now back for the Commission's approval. Mr. Griffin answered questions from the Commission. Motion: Approve Interlocal Agreement with change to terminate in fi (5) y ears and authorize Mayor to sign. Moved by Woods, Seconded by Fletcher. August 8. 2011 REGULAR COMMISS MEETING Page 11 Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED D. Designate a Voting Delegate to the Florida League of Cities Annual Conference to be held in Orlando on August 11 -13, 2011. City Manager explained the Florida League of Cities votes on their policy platform for each upcoming legislative session. He stated they want one person per City authorized to vote on the policies. He stated the only person who has signed up to go to the conference is Mayor Borno. Motion: Designate Mavor Mike Born to be a Voting Delegate at the Florida League of Cities Annual Conference on August 11 -13, 2011. Moved by Parsons, Seconded by Fletcher Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 MOTION CARRIED City Manager 9. City Manager A. City Manager's Report. Mr. Hanson reminded the Commission of the schedule for the budget workshops as follows: August 9, August 24, August 30 and, if needed, September 6, all starting at 5:00 p.m. He stated there is also a workshop scheduled for the pension study to be held on August 22 at 4:00 p.m., before the Commission meeting. Reports/Requests 10. Reports and /or requests from City Commissioners and City Attorney City Commissioners A. Report from City Attorney answering question about obtaining services of City Attorney outside attorneys. City Attorney Alan Jensen asked Commissioner Woods if she had any questions regarding his staff report. Commissioner Woods stated she reviewed his staff report and passed out her comments (which is attached and made part of this Official Record as Attachment A) to the Commission. She went over her comments item by item. City Attorney Jensen responded that he doesn't hire anyone and the Sunshine Law does not apply. Commissioner Woods stated he interviewed and screened the applicants and only presented one to the Commission and that is exactly what the Sunshine Law is talking about. City Attorney Jensen stated he disagrees. August 8 2011 REGULAR COMMISSION MEETING Page 12 Commissioner Parsons • Responded to Ms. Clemons comments regarding San Pablo Island, stating he has an SPI sticker on the back of his car and these stickers are now available. He stated he is all in favor of the name. Mayor Borno • Stated he is in favor of the San Pablo Island branding and believes it is unique. Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 7:45 p.m. Mike Borno, Mayor/Presiding Officer ATTEST: Donna L. Bartle, CMC City Clerk 5 pv'r r I �Far� I•y,, :'If,L`� , � � � � f T S. 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J• 1� -. :roc "` ,� r S�I;��. i I a�gkr�r��' 'i I,r -. ;'1 we '`,� 1lC `1�7• y . r t . j4 + ��' v�0 'y'��e�.�.'��! : +• F 't l � r.�,., .. rl, r sa':1 i Jh s.: .cti i! 3 ER 1 f r •';e, 'J `J�ry I •��y �' F I.k 5 .. ... ;'7 !i•{QS]..Mi,+k3 4 i' � "' ll T• .. *,:. i• 3•f +: :A. .�.,_ 1 t {.'.�?� ',:�'`l.y LI +.�E``' ujmb� Mr AGENDA ITEM # 4A AUGUST 22, 2011 r N N O M t LO r O r r Q W W r M N r N � Ili r Z N N to M M N d }} O N O C3 N N Q Q H LL Z Z Z W _ _ w Oct 000 O a_ O ?° Oct o 0 0 Oct a Q O --� Q a J Oct O ~ z 0 d T H H M r 0 C3 0 U (7 V Z Z +� to ��� w co de ao a F x v d M Q Q Q Q Z J W-i N p w 2 v ai m w CL a` CO) CO) CO) ® 000000 o 0 0 0 o O 0 W o 040 0 o Co O O O Co O 00 00 o0 0 0 0 0 0 CDP CL O OhOh d r O J O O 00 O N n N 00 O O 00� tin O® A O O O V.- �� W O� M ti to O M N r M CO r O Q O > O O tD O 00 It <D Lf M O to to M M d' O 00 O r M 00 r W O r Ntf1 00 00 M N N Z to Nti r ti X00 00 Cn O N tD r r �" O r N ER ELY r Q M ® ` LL N N = V Q a ® N t � � Z �� eA vw to � J W O 400000 o 0 r O 000400 Q t00N O h OOOOtt) U) t0 Z O Z O OOMMOD O M tp M M W '..� / c'^y O o N � hO N fti N N r O O O RR O 0 t f 1 0 O 0 00 0 O 0 00 0 O 0 O 0 t f 1 0 O 0 O 0 N 0 O 0 O 0 O 0 O 0 O O 00 V/ ^ Z 55 Q N M w O ®� Q N �. LL L O N N tf1Iq r r r- t` t0 leQ0Nh.M000 M O w 4T M N O ppOtfltflOtfl N Iq O d' N Iq N N tf1 Cl) M t0 Cl) A W N a ® p t0 tp 'I N w V O N le w N M 0 r r h tf) r LL ����� W V N M to N r r N C® V W U W w ® e e to 61) 6& tro W 60 61# 6& 6& 6& t& 44 6& ql�40 6& 6& 6& Z N M Cl) LL ® r 0 7 Cl) �I W r a � .� w t0 (L L W tf) d' N le m e C14 N r Cl) V) N h CM M r t` r O 0 a r W N cc M C14 cc co lei Q V) co O Z C3 N M r r Z Q Q Z O O QZ " O Z~ O 40 CO) U W } O Z J Q z O � t Z W Z -j } a J � Oct J V CO) J JJ O W W O a j r Q �V QJ�VQV2 W Cc VC)U(� o 0_V F LL W X W� O w LL W� dZR'V0'fA W W W H_ — zzzC7 � Q Q Co Z 0 H wy J d W Zu' C � F- d J� z W Q U) J Wp�W JaOm O�:F)2*� V ==gtiD0 U J ~ Z Lu C z n w o- x Zia w O O O w wou5oz J w w J O — W w W U W� - §ZR w� 08 R � I a F)OWOO v�zWP00aw2 , 2aW §oWaomWL AGENDA ITEM # 4A AUGUST 22, 2011 City of Atlantic Beach, Fl. Utility Sales Report Wan w y 3 July 2011 July 2010 e y Gallons Actual Revenue Gallons Actual Revenue Water Sales Accounts 0000 Revenue Per 1,000 gi Accounts 0000 Revenue Per 1,000 gi Atlantic Beach 5,607 49,701 $183,797 $3.70 5,663 51,673 $187,825 $3.63 Buccaneer 1 2,469 20,666 $106,184 $5.14 2,442 21,012 $95,226 $4.53 Total Water Sales 8,076 70,367 $289,980 $4.12 8,105 72,685 $283,051 $3.89 Gallons Gallons Water Plant Production 0000 0000 Atlantic Beach 62,371 63,960 Buccaneer 17,638 y 19,736 E Total Production 80,009 83,696 Total Water Billed 1 70,367 72,685 NA Water Loss for month: 9,642 11,011 yr 'Percentage Loss c 12.05% K EI 13.16% K Nd Total 12 mo. Avg. Loss NAM 14.98% 18.20% C z v i. az- Gallons Actual Revenue Gallons Actual Revenue Sewer Sales rAccounts 0000 Revenue Per 1,000 gi I Accounts 0000 Revenue Per 1,000 gi ` Atlantic Beach 5,155 35,913 $261,079 $7.27 5,132 37,240 $245,615 $6.60- Buccaneer 2,365 20,927 $190,847 $9.12 2,306 20,239 $169,545 $8.38 Total Sewer Sales 7,520 56,840 $451,926 $7.95 7,438 57,479 $415,160 $7.22 I 4 Gallons Actual Revenue ; Gallons Actual Revenue 3 Sewer Treatment i 0000 Revenue Per 1,000 gi 0000 Revenue Per 1,000 g1 Atlantic Beach 48.232 $261,079 $5.41 45.946 $245,615 $5.35' a Buccaneer 19.731 $190,847 $9.67 16.957 $169,545 $10.00 �Total Sewer Treated 67.963 $451,926 $6.65 62.903 $415,160 $6.60 a # ; City of Atlantic Beach FINANCIAL REPORT AGENDA ITEM # 4A AUGUST 22, 2011 JULY 2011 Cash Balances Total Restricted Cash $7,894,250 Total Unrestricted Cash $6,176,428 Cash and Investments Prior Current Dollar Account Bank of America - Depository Federal National Mortgage Association Bonds US Treasury Notes US Treasury Notes Federal Farm Credit Bank Consolidated Bonds Pimco Mutual Fund Putnam US Government Mutual Fund Eaton Vance Government Obligation Fund MorganStanley SmithBarney AA Money Trust SBA - Florida Prime Cash on Hand Subtotal Interest Rate 06/30/11 07/31/11 Change $2,339,895 2,042,274 1,147,157 2,143,018 1,160,288 2,052,831 2,081,972 994,660 69,624 286 2,950 14,034,955 $2,195,951 0 1,171,443 2,206,566 1,148,496 2,098,716 2,096,980 999,055 2,150,239 282 2,950 14,070,678 ($143,944) (2,042,274) 24,286 63,548 (11,792) 45,885 15,008 4,395 2,080,615 (4) 0 35,723 Police Pension Investments 6,645,682 6,629,021 (16,661) General Pension Investments 11,773,484 11,665,866 (107,618) Subtotal 18,419,166 18,294,887 (124,279) Total $32,454,121 $32,365,565 ($88,556) 0.300% 4.300%(l) 4.625%(1) 3.625%(l) 4.875%(l) 2.054%(1) 5.076%(1) 4.085%(l) 0.010% 0.210% N/A Rate of Return -1.20%(2) -1.08%(2) (1) Rate of return is 2.9% as of 07/31/11 (2) Rate of return as of 06/30/11 Prior Current Dollar Fund(s) 06/30/11 07/31/11 Change General $6,155,308 $5,909,892 ($245,416) Tree Replacement 3,509 3,509 0 Convention Development Tax 138,102 158,971 20,869 Local Option Gas Tax 20,807 40,234 19,427 Better Jax 1/2 Cent Sales Tax 208,827 190,037 (18,790) Police Training, Forfeiture, Grants, etc. 133,575 153,182 19,607 Community Development Block & ARRA Grants (5,113) (2,125) 2,988 Debt Service 54,853 60,657 5,804 Capital Projects 2,035,869 2,077,117 41,248 Utility 3,354,129 3,380,364 26,235 Sanitation 714,829 716,182 1,353 Building Code Enforcement 44,245 42,910 (1,335) Storm Water 1,205,692 1,195,492 (10,200) Pension - Police 8,573 3,291 (5,282) Pension - General 91,861 119,288 27,427 Investments - Unallocated Gains (Losses) (130,111) 21,677 151,788 Total $14,034,955 $14,070,678 $35,723 Total Restricted Cash $7,894,250 Total Unrestricted Cash $6,176,428 Cash and Investments Prior Current Dollar Account Bank of America - Depository Federal National Mortgage Association Bonds US Treasury Notes US Treasury Notes Federal Farm Credit Bank Consolidated Bonds Pimco Mutual Fund Putnam US Government Mutual Fund Eaton Vance Government Obligation Fund MorganStanley SmithBarney AA Money Trust SBA - Florida Prime Cash on Hand Subtotal Interest Rate 06/30/11 07/31/11 Change $2,339,895 2,042,274 1,147,157 2,143,018 1,160,288 2,052,831 2,081,972 994,660 69,624 286 2,950 14,034,955 $2,195,951 0 1,171,443 2,206,566 1,148,496 2,098,716 2,096,980 999,055 2,150,239 282 2,950 14,070,678 ($143,944) (2,042,274) 24,286 63,548 (11,792) 45,885 15,008 4,395 2,080,615 (4) 0 35,723 Police Pension Investments 6,645,682 6,629,021 (16,661) General Pension Investments 11,773,484 11,665,866 (107,618) Subtotal 18,419,166 18,294,887 (124,279) Total $32,454,121 $32,365,565 ($88,556) 0.300% 4.300%(l) 4.625%(1) 3.625%(l) 4.875%(l) 2.054%(1) 5.076%(1) 4.085%(l) 0.010% 0.210% N/A Rate of Return -1.20%(2) -1.08%(2) (1) Rate of return is 2.9% as of 07/31/11 (2) Rate of return as of 06/30/11 City of Atlantic Beach FINANCIAL REPORT JULY 2011 Revenues AGENDA ITEM # 4A AUGUST 22, 2011 Annual YTD - 83% YTD Dollar Percent Fund / (Footnote) Estimate of Estimate Actual Variance Variance General (1) & (3) $11,515,549 $9,592,452 $10,268,445 $675,993 7.05% Convention Development Tax 264,857 220,626 148,880 (71,746) - 32.52% Local Option Gas Tax 463,523 386,115 376,894 (9,221) -2.39% Better Jax 1/2 Ct Sales Tax 658,424 548,467 526,369 (22,098) -4.03% Police Training, Forfeiture & Grants, etc. 185,917 154,869 245,581 90,712 58.57% Grants (2) 647,352 539,244 37,668 (501,576) - 93.01% Debt Service 68,650 57,185 57,791 606 1.06% Capital Projects 903,000 752,199 798,469 46,270 6.15% Utility (3) 19,061,825 15,878,501 9,582,891 (6,295,610) - 39.65% Sanitation 1,837,500 1,530,638 1,506,975 (23,663) -1.55% Building Code Enforcement 317,850 264,769 246,787 (17,982) -6.79% Storm Water 669,124 557,380 571,856 14,476 2.60% Pension - Police (4) 964,726 803,617 1,001,362 197,745 24.61% Pension - General (4) 1,522,969 1 1,268,633 1,961,254 692,621 54.60% Total $39,081,266 $32,554,695 $2 7,331,222 ($5,223,473) Analysis of Major Variances (1) The $675,993 positive variance in the General Fund resulted from having received 99.8% of the budgeted property taxes. Typically the majority of these taxes are received from the City of Jacksonville in December & January. Also, the TMDL related transfer of $892,560 from the Utility System Debt Service Fund was done due to the receipt of loan proceeds. (2) The $501,576 negative variance in the Grant Funds resulted from having expended 2.4% of the budgeted fiscal year to date amounts. All of these grants receive revenues when the related expenditures are made on the projects and a reimbursement request is filed with the granting agency. (3) The $6,295,610 negative variance in the Utility Funds resulted from not having received the budgeted fiscal year to date proceeds from the Bank - Qualified Loan. Partial receipt of the loan proceeds was received in December, 2010. The City will receive additional loan proceeds as needed when the related expenditures are made on the project. If the loan was not included in this calculation, the variance would be a positive 12.4 %. (4) The $197,745 positive variance in the Police Employee Pension Fund & the $692,621 positive variance in the General Employee Pension Fund resulted from changes in the market values of the investments & realized gains from the sales of investments fiscal year to date. City of Atlantic Beach AGENDA ITEM It 4A FINANCIAL REPORT AUGUST22,20II JULY 2011 Expenses Department / (Footnote) Governing Body City Administration General Government Planning and Building Public Safety Recreation and Special Events Public Works (1) & (3) Public Utilities (2) & (3) Pension - Police Pension - General Total Resource Allocation Personal Services (1) & (2) Operating Expenses (1) - (3) Capital Outlay (1) & (2) Debt Service Transfers Total Annual Estimate YTD - 83% of Estimate YTD Actual Dollar Variance Percent Variance $42,260 $35,203 $33,405 $1,798 5.11% 2,522,102 2,100,911 2,021,043 79,868 3.80% 986,780 821,987 491,556 330,431 40.20% 531,131 442,432 389,208 53,224 12.03% 6,105,153 5,085,591 4,724,072 361,519 7.11% 392,160 326,669 317,170 9,499 2.91% 6,751,017 5,623,596 4,786,459 837,137 14.89% 19,695,451 16,406,313 11,045,337 5,360,976 32.68% 548,977 457,298 500,463 (43,165) -9.44% 555,445 462,686 593,905 (131,219) - 28.36% $38,130,476 $31,762,686 $24,902,618 $6,860,068 Annual Estimate YTD - 83% of Estimate YTD Actual Dollar Variance Percent Variance $9,406,095 $7,835,277 $7,513,811 $321,466 4.10% 10,153,687 8,458,021 7,752,518 705,503 8.34% 13,982,281 11,647,240 5,741,215 5,906,025 50.71% 2,137,906 1,780,876 1,704,224 76,652 4.30% 2,450,507 2,041,272 2,190,850 (149,578) -7.33% $38,130,476 $31,762,686 $24,902,618 $6,860,068 Analysis of Major Variances (1) The positive variance in the Public Works department resulted from: only 9 of 10 monthly payments have been paid on the Advanced Disposal Services contract; retiring employees positions being vacant until replaced with employees at a lower salary; only 33.4% of the budget for the Stormwater Master Plan has been expended and limited activity on the various Parks projects funded from this source — see Project Activity Schedule. (2) The positive variance in the Public Utilities department resulted from retiring employees positions being vacant until replaced with employees at a lower salary and limited activity on the various projects funded from this source — see Project Activity Schedule. (3) The positive variance in the Operating Expenses is partially due to 57% of the budget for repair & maintenance and 63% of the budget for professional & contractual services has been spent City wide. City of Atlantic Beach FINANCIAL REPORT JULY 2011 Project Activity - Current Year Activity Only AGENDA ITEM # 4A AUGUST 22, 2011 Project Name Project Number Budget YTD Actual YTD Balance Status Public Safety X - Project Cancelled E - Design Phase Lifeguard Building Roof Replacement LG0901 8,000 0 8,000 Police Building Renovation /Design /Construction PS0504 431,491 313,948 117,543 E 439,491 313,948 125,543 Public Utilities: Replace Well at Water Plant #1 PUO304 287,018 212,550 74,468 1 TMDL - WWTP #1 Design PU0905 91,205 91,204 1 C TMDL - Lift Station /Main Transfer Flow PU0906 1,708,709 1,504,185 204,524 1 Ground Storage Tank Rehab - Water Plant #1 PU1002 44,340 44,340 0 C Collection System Inspection & Rehab PU1004 27,788 27,789 (1) C Mimosa Cove Lift Station Upgrades PU1005 61,498 61,498 0 C Lift Station E Upgrades PU1006 48,183 48,183 0 C Well Rehab - Well # 1 @ Water Plant #1 PU 1101 51,026 0 51,026 1 Elevated Tank Rehab - Water Plant #2 PU1102 13,974 0 13,974 I Ground Storage Tank Rehab - Water Plant #4 PU1103 40,000 0 40,000 I Replace 2" Water Main -11th Street PU1104 120,000 3,814 116,186 E Sewer Rehab - Sea Oats Drive PU1105 300,000 286,727 13,273 C TMDL Upgrade/Construction - WWTP #1 PU1106 5,694,730 1,885,333 3,809,397 1 Valve Replacement - Davco & Clarifier PU1107 0 0 0 X Replace Equipment - PW Yard Station PU1108 40,000 17,611 22,389 1 Plant Improvements - Master Plan PU1109 75,753 0 75,753 TMDL Sludge /Odor Improvements PU1110 2,656,914 166,318 2,490,596 1 Subtotal 11,261,138 4,349,552 6,911,586 Public Works: Riverbranch Preserve - Kayak & Canoe Launch PM0804 268,306 7,319 260,987 E Howell Park Bridge Replacement PM1001 20,000 0 20,000 Veteran's Park - Flag & Pavilion PM 1006 72,063 71,643 420 C Dog Park - Hopkins Creek PM1008 27,800 26,448 1,352 C Gate at Dutton Island PM1101 20,000 0 20,000 1 Lighting - Basketball Court PM1102 11,466 11,465 1 C Lighting - Security at Community Center PM1103 1,400 1,392 8 C Sod - Baseball Field PM1104 45,534 0 45,534 1 Sod - South End of Soccer Field PM1105 17,000 0 17,000 1 Parking - Paved PM1106 50,263 0 50,263 Water Fountain - Russell Park PM1107 5,000 0 5,000 Veteran's Park- Phase II - Stage PM1108 50,000 41,634 8,366 C Security Camera - Donner Park PM1109 5,500 4,380 1,120 C Veteran's Park - Phase II - Memorial Garden PM 1110 0 0 0 1 Royal Palms Design PW0808 3,294 3,294 0 D Royal Palms Stormwater Project PW0905 507,129 507,129 0 C Bulkhead - Ditch @ Cavalla PW1005 9,472 9,472 0 C Sidewalk & Curb Replacement PW1101 25,000 14,734 10,266 1 Drain Line - Atlantic Blvd /East Coast Dr /Ahern St PW1102 50,000 0 50,000 Subtotal 1,189,227 698,910 490,317 Total $12,889,856 $5,362,410 $7,527,446 Status Key A - Bid Advertised I - Project In- progress B - Bid Awarded N - Complete /Non - Capital C - Project Completed R - Re- budget Next Fiscal Year D - Design Completed X - Project Cancelled E - Design Phase AGENDA ITEM # 4A AUGUST 22, 201 I C .O O o 0 tb 0 O O M rri p y b 0' O Ej 0 0 cl O y •� ^Q a p o o 5. .o -d 1 u 0 y cd U b O rn 4a W U O O 0 z cd O U >~ x O A O a W O O •p" O p O N O rr U , O d �U ~ pU b z o O cu 0 U W y 4a H d ¢^ p O � a[yi U on o C, O V N U pQ a U U O cn 0 z II O U a cn V H c0a V r. }�-' 1V N O bbo 0 U cn o ^ O on >~ En — o En� II I� W Ez U a o p �U^d W II II 4 d II II I ^I ^W II II 4 d F" Q ✓U U QUU OU U Qu Qu a � z o w z • o '� II •� II .o � p a II o p II o a � a, U C7 w�o�UO cn .o a • o o r .o �� z Q cd W � � •� . � v � II v F4 II v y II � � u Q � AGENDA ITEM # 4A AUGUST 22, 2011 � � m a� o ° rl a W C cd V r7 rr pp O o r a N N oo .4 rl r o gi o 0 op o z Z bo o� O rn a��i w eo y .4 V � C C M Cq A, � CN U oU U U U.� U ccd V.� U o ao 0 Aa u � � n U r� r F F �v a U ►•� ►•� a aa' z w a w C1UU U U C1VU sUV a� O o •� ce W r � ce `O ce ce A m lz u 0 o b b o w \ II o a '+� ob o - d ce o --" b y N = U F �. b C7 v 0. (n a b a� a an y a� z8 Ui U C7 H o a tea'° u � � o .. iii F AWM P 11 . k. • �, ��-•r�Y�y�/ .#� P A t�� • +ti: ��i. Iw ;jp,lp.. r I €rtrliJ�'I�•.� ",� .'� ..I�n:- rx ` A�- y'�. .. -i ��a� � irr + ` �� `. }.�I -^4 �r.�'!� .!�', �.:5 -_ r• 'j {r din ti 1 '`! iW7. '_�- w r •.I a , ) +G - :y , � I" it l A +iS��' ;1 I r;j n,i, r 1 4f.. � Y YAI 'r j � ,��P',r �i[;4 e�•7 'iir4.:. +'�I' -,. ,. fi ; 7�� d •.''I Y Pr �, ��y'' � . .,� . . "'' f rx'� Y ^ +`Is �,•:� �"� . {."F �•'� �� ' S's } �f�' ".� ;�` lh °i:�l_� }i ce .. 1,`: �.� 4� „` - }1` 1 ii•1Y'.► T1rP� M 5 ' ,f l t r, I§ i� I iS �1 'F S �:t• I �.. yip' j., ` .1 +a ■ '. 1, . �, w � I- D. + r �i41"��•'^I ri; + �•f•Y��4 {i�;�,�ti�S.,+�.+• 1' �y�'�r i ri' Aft �'�• ��$ � - y t} _'1 Y� lr � r ' � � , a S.. r � Pt �` - A � 4' � � — — A AGENDA ITEM # 4B AUGUST 22, 2011 Y 3 u 3 a `O E v 0 O L. m U N r r c c M O O L) In �a v c 0 U c c a N r 0 O d a Q c 0 E E 0 U a m 0 in f0 C Q c a� E a a� v in m .n v m 0 . 3 Q r `o LL o OF c o d O N M N (n ` C x x x x x x x x x x a z LO T- g g o 0 > ts► C w Oil 3 1 a, o m r `m U 0 0 E r 0 r c u y r v "- U 4= u trn 0 m m c ?a m LL 0 a, I LL r E n a as m c L ' d o v N w= O e m p O Y _o r+ O V �+ C C m �`+ O C E F p V O u a E o a. IL d r C 'p O a d O O N 0 y O O �+ v ' d LL 4. � v u t0 d O O 7 ti �= F- O d t O v d CL �_ LL O N C C a '7 c= ` V w c c V ° m 3 3 3 3 4- 0) 08 0 w d d tm a cn d O d L ,.. v o c ,� u tm o E u E o E c c 0 0 p 5 .. a d m O 0 a u Cal al a 0 U 0 O d d — CO) O d a Q c 0 E E 0 U a m 0 in f0 C Q c a� E a a� v in m .n v m 0 . 3 Q AGENDA ITEM # 4C AUGUST 22, 2011 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: List of property to be declared surplus SUBMITTED BY: Nelson Van Liere, Finance Director DATE: August 12, 2011 BACKGROUND: Over time, the City accumulates various properties that lose their usefulness due to deterioration or obsolescence. Only items deemed truly of no use to the City are on this list. The attached list includes a vehicle awarded through forfeiture and machinery and equipment. The vehicle will be sold on PropertRoom.com. The machinery & equipment assets are either not operational or have been deemed no longer cost - effective to repair. BUDGET: There is no budget for this action RECOMMENDATION: Declare this list of property as surplus so that it may be disposed of in the most beneficial way to the City. ATTACHMENTS: List of property to be declared surplus REVIEWED BY CITY MANAGER: c7z.. AGENDA ITEM # 4C CITY OF ATLANTIC BEACH AUGUST 22, 2011 LIST OF ITEMS TO BE DECLARED SURPLUS As of 08 -12 -11 DEPARTMENT DESCRIPTION FIXED ASSET # Police 2000 Toyota Corolla (VIN #2T1 BR12E8YC290745) 2262 Public Works- Streets T -911 Arrow Board 767 PU- Bucaneer Water 1993 Ford Backhoe 1964 PU -CAB Water 1993 Ford Backhoe 37 PU -Sewer Treatment Cornelius Ice Maker 1076 PU -Sewer Treatment Spectrophotometer DR2500 1270 0: \Draft Staff Reports \2011 Meetings \08 -22 -11 \Surplus Property \[2011 List of Surplus Items -08 -12 . OM M r -4 oil TV - ri PH U R �'�s�`.'ri ' '.�_ �:�nLIrT•:� j, �I �jah'����ti y� + �•�` �'y,•� ' � i;�p :�{ ;�a 7;. 1 1I +�I����rl1r^ 4 w i �a5 rY�I�r�;,� T, �I { � :: r: �J, - �}T'°�i• ir - , - r"ji " r. E. I!,TP 1 o I . W--.M-*-7 • !F► y lt l yll�., I r, rrL I AGENDA ITEM # 8A AUGUST 22, 2011 Westlaw West's F.S.A. § 790.001 A Effective: July 1, 2006 West's Florida Statutes Annotated Currentness Title XLVI. Crimes (Chapters 775 -899) K Chapter 790. Weapons and Firearms (Refs & Antics) ..r 790.001. Definitions As used in this chapter, except where the context otherwise requires: Page 1 (1) "Antique firearm" means any firearm manufactured in or before 1918 (including any matchlock, flintlock, percussion cap, or similar early type of ignition system) or replica thereof, whether actually manufactured before or after the year 1918, and also any firearm using fixed ammunition manufactured in or before 1918, for which ammunition is no longer manufactured in the United States and is not readily available in the ordinary channels of commercial trade. (2) "Concealed firearm" means any firearm, as defined in subsection (6), which is carried on or about a person in such a manner as to conceal the firearm from the ordinary sight of another person. (3)(a) "Concealed weapon" means any dirk, metallic knuckles, slungshot, billie, tear gas gun, chemical weapon or device, or other deadly weapon carried on or about a person in such a manner as to conceal the weapon from the ordinary sight of another person. (b) "Tear gas gun" or "chemical weapon or device" means any weapon of such nature, except a device known as a "self- defense chemical spray." "Self- defense chemical spray" means a device carried solely for purposes of lawful self - defense that is compact in size, designed to be carried on or about the person, and contains not more than two ounces of chemical. (4) "Destructive device" means any bomb, grenade, mine, rocket, missile, pipebomb, or similar device contain- ing an explosive, incendiary, or poison gas and includes any frangible container filled with an explosive, incen- diary, explosive gas, or expanding gas, which is designed or so constructed as to explode by such filler and is capable of causing bodily harm or property damage; any combination of parts either designed or intended for use in converting any device into a destructive device and from which a destructive device may be readily as- sembled; any device declared a destructive device by the Bureau of Alcohol, Tobacco, and Firearms; any type of weapon which will, is designed to, or may readily be converted to expel a projectile by the action of any explos- ive and which has a barrel with a bore of one -half inch or more in diameter; and ammunition for such destructive devices, but not including shotgun shells or any other ammunition designed for use in a firearm other than a de- structive device. "Destructive device" does not include: © 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. http: / /web2.westlaw.com /print /printstream.aspx ?mt = Florida &utid =1 &prft = HTMLE &vr =2... 8/10/2011 AGENDA ITEM # 8A AUGUST 22, 2011 West's F.S.A. § 790.001 Page 2 (a) A device which is not designed, redesigned, used, or intended for use as a weapon; (b) Any device, although originally designed as a weapon, which is redesigned so that it may be used solely as a signaling, line- throwing, safety, or similar device; (c) Any shotgun other than a short - barreled shotgun; or (d) Any nonautomatic rifle (other than a short- barreled rifle) generally recognized or particularly suitable for use for the hunting of big game. (5) "Explosive" means any chemical compound or mixture that has the property of yielding readily to combus- tion or oxidation upon application of heat, flame, or shock, including but not limited to dynamite, nitroglycerin, trinitrotoluene, or ammonium nitrate when combined with other ingredients to form an explosive mixture, blast- ing caps, and detonators; but not including: (a) Shotgun shells, cartridges, or ammunition for firearms; (b) Fireworks as defined in s. 791.01; (c) Smokeless propellant powder or small arms ammunition primers, if possessed, purchased, sold, transported, or used in compliance with s. 552.211; (d) Black powder in quantities not to exceed that authorized by chapter 552, or by any rules adopted thereunder by the Department of Financial Services, when used for, or intended to be used for, the manufacture of target and sporting ammunition or for use in muzzle - loading flint or percussion weapons. The exclusions contained in paragraphs (a) -(d) do not apply to the term "explosive" as used in the definition of "firearm" in subsection (6). (6) "Firearm" means any weapon (including a starter gun) which will, is designed to, or may readily be conver- ted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any firearm muffler or firearm silencer; any destructive device; or any machine gun. The term "firearm" does not include an antique firearm unless the antique firearm is used in the commission of a crime. (7) "Indictment" means an indictment or an information in any court under which a crime punishable by impris- onment for a term exceeding 1 year may be prosecuted. (8) "Law enforcement officer" means: © 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. http:// web2. westlaAv.com /print/printstream.aspx ?mt= Florida &utid =l &prft = HTMLE &vr =2... 8/10/2011 AGENDA ITEM # 8A AUGUST 22, 2011 West's F.S.A. § 790.001 Page 3 (a) All officers or employees of the United States or the State of Florida, or any agency, commission, depart- ment, board, division, municipality, or subdivision thereof, who have authority to make arrests; (b) Officers or employees of the United States or the State of Florida, or any agency, commission, department, board, division, municipality, or subdivision thereof, duly authorized to carry a concealed weapon; (c) Members of the Armed Forces of the United States, the organized reserves, state militia, or Florida National Guard, when on duty, when preparing themselves for, or going to or fi military duty, or under orders; (d) An employee of the state prisons or correctional systems who has been so designated by the Department of Corrections or by a warden of an institution; (e) All peace officers; (f) All state attorneys and United States attorneys and their respective assistants and investigators. (9) "Machine gun" means any firearm, as defined herein, which shoots, or is designed to shoot, automatically more than one shot, without manually reloading, by a single function of the trigger. (10) "Short - barreled shotgun" means a shotgun having one or more barrels less than 18 inches in length and any weapon made from a shotgun (whether by alteration, modification, or otherwise) if such weapon as modified has an overall length of less than 26 inches. (11) "Short- barreled rifle" means a rifle having one or more barrels less than 16 inches in length and any weapon made from a rifle (whether by alteration, modification, or otherwise) if such weapon as modified has an overall length of less than 26 inches. (12) "Slungshot" means a small mass of metal, stone, sand, or similar material fixed on a flexible handle, strap, or the like, used as a weapon. (13) "Weapon" means any dirk, knife, metallic knuckles, slungshot, billie, tear gas gun, chemical weapon or device, or other deadly weapon except a firearm or a common pocketknife, plastic knife, or blunt - bladed table knife. (14) "Electric weapon or device" means any device which, through the application or use of electrical current, is designed, redesigned, used, or intended to be used for offensive or defensive purposes, the destruction of life, or the infliction of injury. (15) "Dart- tiring stun gun" means any device having one or more darts that are capable of delivering an electric- © 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. http: / /web2.westlaw.com/ print /printstream.aspx ?mt = Florida &utid =l &prft = HTMLE &vr =2... 8/10/2011 AGENDA ITEM # 8A AUGUST 22, 2011 West's F.S.A. § 790.001 al current. Page 4 (16) "Readily accessible for immediate use" means that a firearm or other weapon is carried on the person or within such close proximity and in such a manner that it can be retrieved and used as easily and quickly as if carried on the person. (17) "Securely encased" means in a glove compartment, whether or not locked; snapped in a holster; in a gun case, whether or not locked; in a zippered gun case; or in a closed box or container which requires a lid or cover to be opened for access. (18) "Sterile area" means the area of an airport to which access is controlled by the inspection of persons and property in accordance with federally approved airport security programs. (19) "Ammunition" means an object consisting of all of the following: (a) A fixed metallic or nonmetallic hull or casing containing a primer. (b) One or more projectiles, one or more bullets, or shot. (c) Gunpowder. All of the specified components must be present for an object to be ammunition. CREDIT(S) Laws 1969, c. 69 -106, §§ 13, 19, 35; Laws 1969, c. 69 -306, § 1; Laws 1970, c. 70 -441, §§ 1, 2; Laws 1973, c. 73 -334, § 32; Laws 1976, c. 76 -165, § 1; Laws 1977, c. 77 -120, § 12; Laws 1978, c. 78 -200, § 1; Laws 1979, c. 79 -3, § 19; Laws 1979, c. 79 -58, § 1; Laws 1980, c. 80-112, § 1; Laws 1982, c. 82 -131, § 1; Laws 1983, c. 83 -216, § 162; Laws 1988, c. 88 -183, § 2; Laws 1988, c. 88 -381, § 43; Laws 1990, c. 90 -124, § I; Laws 1990, c. 90 -176, § 1. Amended by Laws 1993, e. 93 -17, § 1, eff. March 24, 1993; Laws 1997, c. 97 -72, § I eff. May 16, 1997; Laws 1997, c. 97 -102, § 1202, eff. July 1, 1997; Laws 2000, c. 2000 -161, § 5, eff. July 4, 2000; Laws 2003, c. 2003 -261, § 1904, eft. June 26, 2003; Laws 2004, c. 2004 -286, § 1, eff. Oct. 1, 2004, Laws 2006, e. 2006 -186, §51, eff. July 1, 2006; Laws 2006, c. 2006 -298, § 1, eff. June 26, 2006. Current with chapters in effect from the 2011 First Regular Session of the Twenty- Second Legislature through October 1, 2011. (C) 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. END OF DOCUMENT © 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. http: / /web2.westlaw.com/ print /printstream.aspx ?mt= Florida &utid =l &prft = HTMLE &vr =2... 8/10/2011 AGENDA ITEM # 8A AUGUST 22, 2011 Westlaw, West's F.S.A. § 790.33 Effective: October 1, 2011 West's Florida Statutes Annotated Currentness Title XLVI. Crimes (Chapters 775 -899) Chapter 790. Weapons and Firearms (Refs & Annos) _. 790.33. Field of regulation of firearms and ammunition preempted Page 1 (1) Preemption. -- Except as expressly provided by the State Constitution or general law, the Legislature hereby declares that it is occupying the whole field of regulation of firearms and ammunition, including the purchase, sale, transfer, taxation, manufacture, ownership, possession, storage, and transportation thereof, to the exclusion of all existing and future county, city, town, or municipal ordinances or any administrative regulations or rules adopted by local or state government relating thereto. Any such existing ordinances, rules, or regulations are hereby declared null and void. (2) Policy and intent. -- (a) It is the intent of this section to provide uniform firearms laws in the state; to declare all ordinances and reg- ulations null and void which have been enacted by any jurisdictions other than state and federal, which regulate firearms, ammunition, or components thereof; to prohibit the enactment of any future ordinances or regulations relating to firearms, ammunition, or components thereof unless specifically authorized by this section or general law; and to require local jurisdictions to enforce state firearms laws. (b) It is further the intent of this section to deter and prevent the violation of this section and the violation of rights protected under the constitution and laws of this state related to firearms, ammunition, or components thereof, by the abuse of official authority that occurs when enactments are passed in violation of state law or un- der color of local or state authority. (3) Prohibitions; penalties. -- (a) Any person, county, agency, municipality, district, or other entity that violates the Legislature's occupation of the whole field of regulation of firearms and ammunition, as declared in subsection (1), by enacting or caus- ing to be enforced any local ordinance or administrative rule or regulation impinging upon such exclusive occu- pation of the field shall be liable as set forth herein. (b) If any county, city, town, or other local government violates this section, the court shall declare the improper ordinance, regulation, or rule invalid and issue a permanent injunction against the local government prohibiting it from enforcing such ordinance, regulation, or rule. It is no defense that in enacting the ordinance, regulation, or rule the local government was acting in good faith or upon advice of counsel. © 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. http: / /web2. westlaw. com / print /printstream.aspx ?mt = Florida &utid =l &prft = HTMLE &vr =2... 8/10/2011 AGENDA ITEM # 8A AUGUST 22, 2011 West's F.S.A. § 790.33 Page 2 (c) If the court determines that a violation was knowing and willful, the court shall assess a civil fine of up to $5,000 against the elected or appointed local government official or officials or administrative agency head un- der whose jurisdiction the violation occurred. (d) Except as required by applicable law, public funds may not be used to defend or reimburse the unlawful con- duct of any person found to have knowingly and willfully violated this section. (e) A knowing and willful violation of any provision of this section by a person acting in an official capacity for any entity enacting or causing to be enforced a local ordinance or administrative rule or regulation prohibited under paragraph (a) or otherwise under color of law shall be cause for termination of employment or contract or removal from office by the Governor. (f) A person or an organization whose membership is adversely affected by any ordinance, regulation, measure, directive, rule, enactment, order, or policy promulgated or caused to be enforced in violation of this section may file suit against any county, agency, municipality, district, or other entity in any court of this state having juris- diction over any defendant to the suit for declaratory and injunctive relief and for actual damages, as limited herein, caused by the violation. A court shall award the prevailing plaintiff in any such suit: 1. Reasonable attorney's fees and costs in accordance with the laws of this state, including a contingency fee multiplier, as authorized by law; and 2. The actual damages incurred, but not more than $100,000. Interest on the sums awarded pursuant to this subsection shall accrue at the legal rate from the date on which suit was filed. (4) Exceptions.- -This section does not prohibit: (a) Zoning ordinances that encompass firearms businesses along with other businesses, except that zoning ordin- ances that are designed for the purpose of restricting or prohibiting the sale, purchase, transfer, or manufacture of firearms or ammunition as a method of regulating firearms or ammunition are in conflict with this subsection and are prohibited; (b) A duly organized law enforcement agency from enacting and enforcing regulations pertaining to firearms, ammunition, or firearm accessories issued to or used by peace officers in the course of their official duties; (c) Except as provided in s. 790.251, any entity subject to the prohibitions of this section from regulating or pro- hibiting the carrying of firearms and ammunition by an employee of the entity during and in the course of the employee's official duties; © 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. http:// web2. westlaw .com/print /printstream.aspx ?mt= Florida &utid = l &prft = HTMLE &vr =2... 8/10/2011 AGENDA ITEM # 8A AUGUST 22, 2011 West's F.S.A. § 790.33 Page 3 (d) A court or administrative law judge from hearing and resolving any case or controversy or issuing any opin- ion or order on a matter within the jurisdiction of that court or judge; or (e) The Florida Fish and Wildlife Conservation Commission from regulating the use of firearms or ammunition as a method of taking wildlife and regulating the shooting ranges managed by the commission. (5) Short title. - -As created by chapter 87 -23, Laws of Florida, this section may be cited as the "Joe Carlucci Uniform Firearms Act." CREDIT(S) Laws 1987, c. 87 -23, §§ I to 4; Laws 1988, c. 88- 183, § 5. Amended by Laws 2011, c. 2011 -109, § 1, eff. Oct. 1, 201 1. Current with chapters in effect from the 2011 First Regular Session of the Twenty- Second Legislature through October 1, 2011. (C) 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. END OF DOCUMENT © 2011 Thomson Reuters. No Claim to Orig. US Gov. Works. http: / /web2.westlaw.com/ print /printstream.aspx ?mt= Florida &utid =l &prft = HTMLE &v1 =2... 8/10/2011 AGENDA ITEM # 8A AUGUST 22, 2011 ORDINANCE NO. 95 -11 -104 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 4 OF THE CODE OF ORDINANCES, ANIMALS, AND CHAPTER 13, OFFENSES, TO DELETE ANY REGULATION OF FIREARMS AND AMMUNITION, TO CLARIFY THE DEFINITION OF REPLICA FIREARMS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Florida Legislature has declared that, pursuant to the amended Fla.Stat 790.33, effective October 1, 2011, it is occupying the whole field of regulation of firearms and ammunition to the exclusion of all existing and future county, city, town or municipal ordinances relating thereto, and has declared any such existing ordinances null and void, and WHEREAS, the Code of Ordinances of the City of Atlantic Beach contains certain provisions in Chapters 4 and 13 which regulate firearms which must therefore be amended and /or clarified in order to comply with F1a.Stat 790.33, as amended, and WHEREAS, the Legislature has imposed prohibitions and penalties which may apply if the City does not comply with the provisions of F1a.Stat 790.33. NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1: Sec. 4 -4 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "Sec. 4 -4. City designated bird sanctuary, shooting, trapping, hunting molesting, etc., of birds prohibited; exception. (a) The entire area embraced within the city is hereby designated as a bird sanctuary. (b) It shall be unlawful to trap, hunt or molest in any manner any bird or wild fowl or to rob birds' nests or wild fowl nests; provided, that if starlings or similar birds are found to be congregating in such numbers in a particular locality that they constitute a nuisance or a menace to health or property, in the opinion of the proper health authorities of the city, then the health authorities shall meet with representatives of the Audubon Society, bird club, garden club or humane society, or as many of the clubs as are found to exist in the city, after having given at least three (3) days' actual notice of the time and place of the meeting to the representatives of the clubs. (c) If as a result of the meeting no satisfactory alternative is found to abate the nuisance, then the birds may be destroyed in such number and in such manner as is deemed advisable by the health authorities under the supervision of the chief of police of the city." AGENDA ITEM # 8A AUGUST 22, 2011 SECTION 2: Secs. 13 -3 and 13 -8 of the Code of Ordinances of the City of Atlantic Beach, Florida, are hereby amended to read as follows: "Sec. 13 -3. Discharging firearms, air guns, etc., prohibited. (a) It shall be unlawful to discharge an fireaffn of any loaded air gun, air rifle, air pistol or similar device within the city. (b) This section does not apply to a person lawfully defending life or property or performing official duties. r equ i f i n g the dis ,.fge of ^ f4eari 1 Cl 111 VU�i i+i Sec. 13 -8. Replica firearms — Definition. Replica firearms shall mean any device or object made of plastic, wood, metal, or any other material which is a replica, facsimile, or toy version of, or is otherwise recognizable as a pistol, revolver, shotgun, sawed -off shotgun, rifle, machine gun, rocket launcher, or any other firearm and shall include toy guns, movie props, hobby models, starter pistols, air guns, pellet guns, BB guns, or any other device which might reasonably be perceived to be a real firearm but cannot, are not designed to and cannot readily be converted to expel a projectile by the action of an explosive SECTION 3. This Ordinance shall take effect on October 1, 2011. PASSED by the City Commission on first reading this day of 5 2011. PASSED by the City Commission on second and final reading this day of ,2011. ATTEST: DONNA L. BARTLE City Clerk LOUIS BORNO, JR. Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney 2 AGENDA ITEM # 8A AUGUST 22, 2011 POLICE DEPARTMENT 850 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233 -5445 TELEPHONE: (904) 247 -5859 FAX: (904) 247 -5867 Web Site: www.coab.us August 11, 2011 To: Jim Hanson -- City Manager From: Mike Classey� Chief of Police Re: State Firearms Regulations The purpose of this memorandum is to provide information relative to certain state firearm statutes. The following statutes are the most applicable for enforcement of complaints the police department may receive relating to carrying or discharging a firearm. F.S.S. 790.01 Carry concealed weapons A person must be licensed to carry a concealed firearm. F.S.S. 790.053 Open carrying of weapons It is unlawful for a person to openly carry a firearm on or about their person. F.S.S. 10 Improper exhibition of firearms It is unlawful for any person to exhibit a firearm in a rude, careless, angry or threatening manner. F.S.S 790.15 Discharging a firearm in public. It is unlawful to discharge a firearm in any public place or on the right -of -way of any public road. It is also prohibited to shoot across a public road or over any occupied premises. This statute also makes it illegal to shoot from any vehicle within 1,000 feet of any person. F.S.S. 151 Using a firearm while under the influence of alcoholic beverages, chemical substances or controlled substances. AGENDA ITEM # 8A AUGUST 22, 2011 It is unlawful for anyone to discharge or have readily accessible for immediate discharge any firearm when under the influence of the above to the extent that their normal faculties are impaired. F.S.S. 19 Shooting or throwing deadly missiles into dwellings, public or private buildings, vessels vehicles, etc.... It is unlawful for someone to shoot into any public or private building, occupied or not, or public bus or any train, vehicle of any kind which is being used or occupied by any person, boat, vessel, ship lying in the water or flying aircraft. The above is only a partial listing and does not include the specific criminal offenses where a firearm is used in the commission of a crime. Further, the state statutes relating to the discharge of a firearm are less restrictive than the current city ordinance. However, as can be seen above, there are several state laws available for the police department to enforce most complaints that may be received. If you have any questions or need additional information, please let me know. puny AML . . . . . . . . ....... .... `77"T X A I 41 Ll IA 1 vt lln r N k. I rp., q�, a.� � 'f � � i � - � f h Z*. '� Iy :f,S'.4,.T, '�t f �,�T� 4�1aC7�Si"l� H` Tr�!'!I V7, - � 1 -4 , ';4. 2 C j 1 ly.. r i �' ����J 1�1 r: :�\ y rj �i;• �is:'I ,, I f� - � �I� rtii�� •li tr,v; Oi' +: 9 , 1 4 Im dL :1 1 .071 L . ^ It.. ^^^-... Iry L -., 4C 11 r , � � �Lj. 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L �'�F= ':r• 'F __I [-. r�s ��,1�11 ■.' ��uy�' � i � I` AI9L tl�� [ ,rr;�'�-. -�� 1 ,�,{'i�. .���; Rx I � -:/. �:�� • Eu.V s+.l �' .S �I ni :li -• , '{!i ; , i. I � '� c �� ..A ' F lb ,m v RT 41 ' �L IAT 'r I-4k 0 9 4 r. AGENDA ITEM # 8C AUGUST 22, 2011 Atlantic Beach Police Department Semiannual 2011 Highlights The Police Department has maintained a high level of resources in the Mayport Corridor and Royal Palms areas. The Police Department continued to have two full time COPS Officers dedicated to the Mayport area. They have daily contact with the businesses and residents in the community, interact with the kids at the Community Centers, and attend Special Events. Our Patrol Officers spend much of their time providing a uniformed presence in the corridor and our Crime Suppression Detectives have a heavy concentration there as well. The Florida Law Enforcement Challenge is a competition between similar size and types of law enforcement agencies. It recognizes and rewards the best overall traffic safety programs in Florida. The areas of concentration include efforts to enforce laws and educate the public about occupant protection, impaired driving, speeding, and other areas of traffic safety. Police Departments submit an application that documents their agency's efforts and effectiveness in these areas. The winning safety programs are those that combine officer training, public information, and enforcement to reduce crashes and injuries within their respective jurisdictions. The Atlantic Beach Police Department was awarded 2nd place in the DUI Challenge and 3rd place in the Click It or Ticket and the overall Law Enforcement Challenges. The department received 32,000 points as a result of these placements. These points will be redeemed for traffic safety equipment such as in car camera systems, radars, lasers, etc... Receiving this type of state wide recognition is an honor for the department and its employees and speaks volumes about the commitment the department has about traffic safety in our city. The Atlantic Beach Police Department continues to have an exceptional emergency response time. The average emergency response time for the first quarter was 2 minutes 27 seconds. Crime The semiannual crime rate for 2011 is still very low, but there was a small increase from the first 6 months in 2010. It is important to note that the 2010 represented the lowest crime rates in more than a decade. In raw numbers, the semiannual Part I crimes went from 234 last year to 243 in the current year. Overall this represents an increase of slightly under 4 %. Decreases were noted in Robbery, Burglary and Auto Theft. Auto accidents are basically at the same level for the same period last year. AGENDA ITEM # 8C AUGUST 22, 2011 Crime in the Mayport Corridor for the first half of 2011 was essentially the same as in 2010. Total part I crimes in the first 6 months of 2010 was 57 and there were 58 in 2011. Crime decreased 25% between 2008 and 2009 and that decrease was maintained in 2010. At this point, it would appear that we are on track to maintain that reduction for a second straight year, but this will be closely monitored through the year. Productivity Calls for service in the first half of 2011 were down slightly, from 15,189 in 2010 to 14,090 in 2011. Arrests were up during the first 6 months this year by 10 %, having made 448 arrests compared to 409 in 2010. DUI arrests are down slightly from last year, but 2010 was a record breaking year in the number of DUI arrests. The Crime Suppression Unit (CSU) continues to be very productive. They have made 30 felony arrests and 18 misdemeanor arrests during the first half of 2011. They have also made 3 alcohol deployment arrests during this time. Compliance rates with alcohol sales laws have been very high due to the continued checks that have been conducted. Animal Control had 1191 calls during the first 6 months, which is down slightly from last year (1294). The ACO's conduct beach surveys to measure leash law compliance. The average compliance rate for the first half of 2011 is 88 %. Personnel Currently the Police Department has two vacancies for police officer. These positions are on hold pending final approval of the budget and the outcome of one grant application. Training The Department is deeply committed to providing quality training to all its employees. In the first quarters of 2011, employees have attended training in the following topics. • Leadership /Supervision • Traffic Crash Reporting Updates • Dealing with Difficult People • Property and Evidence • Glock Armorer • DUI Enforcement Strategies • Narcotics and Dangerous Drugs • Crime Prevention • CJIS Terminal Agency Coordinator • Problem Solving Through Intelligence Led Policing • Report Writing AGENDA ITEM # 8C AUGUST 22, 2011 • Interviews and Interrogations • Emergency Management Advanced training keeps employees current and on the cutting edge of Public Safety techniques, trends and strategies. The Department believes a better trained employee results in the delivery of a higher quality of service. The above list does not include classes taken by the employees who are enrolled in various college degree programs. or r I � r � I� � " I �'' I I V •Irkil - 41 V - iF'g 7 j - ' • _ + L '� 'III ;� ��� ti � l , } •� � i�i .:{, {'.:„ YM1 ij... ��jjc.F � � 1 i�` ti ' '' .^ :�r` �I� ��� l�d ' � �" ±����I, � � � ,� I I x ry.: i,� .I'k � _ � �� � II _li�!! •q ��. -.P. 'i' :.,!I .i 11 g — I re. I - { %= �� ~� t '� f�11 �..rall F�i 011- PIT � C . I � � it ! j }� ,. 'i • � I � �j i' �' '{ " � 4 i : "' ;' I �; I I , � ° -' J .I � � I ' �'' ,��• :'ll 1 , _ , } R c � �M1� - ■I f '''ll T i i l J I �■ i �r��l�� t K %CA 1 i tM. Eix i-r"l� i�i J� -. ..F 4, y'. I,�j':I ['i� �� - 1 ��' i ��� -� ` �.. File.. �''�, : . "��_ # '� }O '!, rr �' • r c . y " -I � 5 : i �` �1�'.�'. i>5 "i + e_ Jr �� ;� +f ^�*,,' '�� t ''!'� • -� %1?' ,'li _ r r 1 �1 ti .:' rr y.�� ..�. �;� rJ�i`'�l�y',Y.' f��� �r.' �t:ty:._J5 . :7TJY ♦Y�rl I •..'. ! . + ��'�. • �ti f�� �� ��? 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'+�i�: Y _ �t • y�� ' � 1 �v;y +. r 1, ' �f�1f£r� y�•._.' 4r�r �! s �.� iy ..�ti s _!+ Zr: andSi•; -_1. �r, 7# X 'PrIA I r'J� � � ,� � {' rf' wn �' �� �i l '" �� r �'k 4 .�� "r;' :•`���..��,,�t4. �� i•e;!�J� 14 Y; '.}� r�r • �'.11�' y J 1'i Mn . y -l.pp `'.iS1.1r- ;� �f4k'0�� �- f' �;' ^�,: �. �yr tiR�� � }- ,r ��"r�S � �,,.; ~��•. r • • i v. yki� -s.- � , J •1'yr F7.i�#�`�'`�aJ�•'-,' * � ',•� J4YS �rr. ���k' �''. !.k�•`'•Tl'i .5. ,' -I. i � �' �c' • � : 0 ", 1..1, i' �; r+�,' � '`J, -ti� '��7'5.. ��' '�`NI }� w �' f ui �; f �i',,- }, rl .. ,I, f�,� L Ji� ' 4,Jllrr.•= '�:' "V'{ � �iaYr" _try y '�' , T; - �" ,� �� - v; - ii .1'�.- �} 5 1'. -Yi { }t = Iyrr S'• .5' H ` s P:: ti fS•' _ -Y... -1•,. ..., �� �i:�. '•:��Y•y,�Y� '� ��_� did AGENDA ITEM # 8D AUGUST 22, 2011 Commission believed would meet the `reasonableness threshold' for amortization requirements ". In regards to the financial burden, it appeals that the Commission expected business and property owners to begin budgeting and saving, so as to afford to come into compliance within ten years. As to the issues of visibility and safety resulting from the reduction of size and height of free- standing, or monument signs, business and property owners are reminded that they are also allowed to have substantial fascia, or wall signs, and thus have options and are not limited to free- standing signs. The ten -year amortization schedule was also intended to be utilized as a time of planning, in which business and property owners assessed the constraints of their properties and current sign locations, given the adopted standards. Failure of some business and property owners to act responsibly and in a timely manner is not adequate justification to abandon the amortization schedule. Further, abandonment of the amortization schedule at this time could lead to legal challenges from those business and property owners who have acted responsibly and brought their signs into compliance in a timely manner. However, the Commission could choose to extend the amortization period, in order to address the unexpected economic shortfalls that many businesses have experienced over the last several years. BUDGET: No budget issues. RECOMMENDATION: Provide guidance to staff. ATTACHMENTS: None. REVIEWED BY CITY MANAGER: AGENDA ITEM # 8E AUGUST 22, 20l l CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: South Coast Capital Proposal for Parking in Town Center SUBMITTED BY: Rick Carper, P.E., Public Works Director DATE: August 16, 2011 BACKGROUND: Last fall, the Community Development Board granted a parking variance to South Coast Capital to allow a 60 -seat restaurant (15 parking spaces required) in the former Bookmark location (5 spaces credit); with the understanding there were 10 new spaces available on the Neptune Beach side. In July, the restaurant (M Shack) submitted plans showing 73 -75 seats, adding three additional parking spaces to the requirement. After working with Staff, South Coast Capital submitted the attached plan to provide 27 spaces (currently 21 striped spaces) and 10 motorcycle spaces. This number of spaces meets the requirement of the variance, if the proposed arrangement is approved. South Coast Capital proposes to bank the remaining three spaces for future needs. The proposed plan is not in accordance with current parking lot requirements in that use of six of the designated spaces requires vehicles to back into East Coast Drive to exit the parking lot (see Code excerpt below). This backing issue is a safety concern, and the plan also does not provide any handicap parking spaces or provide landscaping as currently required. In addition, the new spaces on the east side of the lot block access to the dumpster enclosures used by several tenants in the block. South Coast Capital is asking that these six angled spaces be 'grandfathered' and approved, since the existing parking spaces are the same configuration. Staff considers that a new parking lot design should conform to current City standards, with the note that many, if not most, vehicles using these spaces now actually pull in from the interior such that they exit onto East Coast Drive in the forward direction. This movement will not be possible with the proposed restriping placing head -in parking on the east side of the angle spaces. 24 -161 Off - Street Parking and Loading (f) Location of required Off - Street parking spaces. (3) Off - Street parking for all Uses other than Single and Two - family Residential shall be designed and constructed such that vehicles are not required to back into public right -of -ways. BUDGET: No current impact — report for informational purposes only. RECOMMENDATION: No recommendation. Parking issues in Town Center are a longstanding problem that will require a larger scale solution. ATTACHMENTS: 1) South Coast Capital Proposed Parking Lot Restriping Plan 2) Aerial view of current parking lot and adjacent vacant lot REVIEWED BY CITY MANAGER: 4=x/ AGENDA ITEM # 8E AUGUST 22, 2011 tm o 0 0 0 r U)! U a_ N W r 0 04 r r N N ;o 00 Z 7E S 06 I E L cam — I (d),00 4 1 ' I c r. C e Q. L J 4A C i d W N O CL O L CL d m V m V t 3 O t I)i AGENDA ITEM # 9A AUGUST 22, 2011 August 15, 2011 vM M V1r§17�2211fJ6l TO: The Honorable Mayor and Members of the Commission FROM: Jim Hanso City MW SUBJECT: City Manag is Report JTA Bus Stops on Royal Palms Drive The City Commission has heard complaints from citizens about traffic safety related to the JTA bus stops on Royal Palms Drive and has discussed the issue on more than one occasion. City staff has expressed those concerns to the JTA culminating in a letter from Mayor Borno to Michael Blaylock, Executive Director of the JTA. The JTA has now announced some changes to the route of a couple of the buses so that all of the stops will be on the west side (southbound) side of Royal Palms, eliminating both the pedestrian crossing and visibility issues that have been associated with the buses stopped on both sides of the road. It is still JTA's intention to build a transfer station on private property along Atlantic Boulevard, and they are still working with various property owners to finalize their agreements. Budget Workshops Upcoming budget workshops are scheduled as follows: • Workshop #2 — Wednesday, August 24"' 5pm (Commission Chamber); Public Works and various other subjects and departments • Workshop #3 — Wednesday, August 31" 5pm (Commission Chamber); Public Safety, personnel and benefits and final budget subjects • Workshop #4 — Tuesday, September 6` 5pm (Commission Chamber); optional budget workshop to resolve final issues