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05-12-98PART THREE I hereby certify that ail of the foregoing information is accurate and true to the best of my knowledge. I further certify that I will promptly report to the Department of Revenue any changes in the above information. I also realize that failure to provide timely information required, pursuant to the administration of this Act shall, by such action, authorize the Departrnent to utilize the best information available or, if no such information is available, to take necessary action including DISQUALIFICATION, EITHER PARTIAL OR ENTIItE, and shall further, by such action, waive any right to challenge the determination of the Department to its share of funds, if any, beyond its minimum entitlement, pursuant to the privilege of receiving shared revenues from the Revenue Sharing Trust Funds. Do you believe that you have complied with ALL eligibility requirements as set forth above? Yes © No ^ If the answer to the above question is (NO), please provide as an attachment to this form the amount of revenue necessary to meet your obligations as a result of pledges or assignments or tnrsts entered into which obligated funds received from revenue sharing. SIGNED•,~~ nom. ii.~i _ SIGNED: (Chief Fiscal Officer) (Mayor or Chairman of Governing Body) DATE: S /y 9 DATE: MAiI ('nMPi FTFT) nRrriNAi APPLICATION TO ADDRESS SHOWN BELOW Department of Revenue Revenue Accounting Section P.O. Box 10669 Tallahassee, Florida 32302 4. Certified that: (A) Law enforcement officers, as defined in s. 943.10(1), F.S., employed by this Unit meet the qualifications for employment as established by the Criminal Justice Standazds and Training Commission? Yes ^ No ^ (B) The salary structure and salary plans for law enforcement officer meet the provisions of Chapter 943, F.S.? Yes ^x No ^ (C) All law enforcement officers, as defined in s. 943.10(1), F.S., aze compensated at an annual salary rate of six thousand dollars ($6,000) or more? Yes 0 No ^ [ff the answer to (C) above is (NO), please state in an addendum to this application any reason you may have for waiver of such requirement (one of which must be that you aze levying ten (10) mills of ad valorem taxes).] SIGNED: DATE: May 20, 1998 Appropriate La Enforcement Officer ^ [If you have no police department, etc., please check the block to the left side.] 5. Certified that persons is its employ as firefighters, as defined in s. 633.30(1), F.S., meet the qualification for employment as established by the Division of State Fire Mazshal pursuant to the provisions of ss. 633.34 and 633.35, F.S., and that the provisions of s. 633.382, F.S. aze met? Yes ® No ^ Additionally, please answer the following: (A) Dces the addressed urrit of government employ any full-time firefighters which currently possess either a bachelor's degree or associate degree from a college or university which is applicable to fire department duties, provided that degree is ,rot required for their current position? Yes ® No ^ 3 Florida Dcpartment of Revenue Revenue Sharing Application •y ~w0 APPLICATION FOR REVENUE SHARING 1998-99 STATE FISCAL YEAR (CHAPTER 218, PART II FLORIDA STATUTES) Application must be received by the Department of Revenue prior to June 30 preceding the beginning of the state fiscal year 1998-99 Please TYPE or PRINT all entries except those requiring a signature. PART ONE Name of County OR Name of Municipality City of Atlantic Beach County Duval Telephone Number (9041- 247-5800 Fax Telephone Number (90Q - 247-5877 Mayor or Chairman of Governing Body Mayor Suzanne Shaughnessy Chief Fiscal Officer Fredrik H. Van Liere; Finance Director Official Mailing Address 800 Seminole Road, Atlantic Beach, Fl. 32233 ^ Check here if the address represents a change from the previous application. Federal Employer I.D. Number (required for new participants only). PART TWO R 04!98 To be eligible to participate in Revenue Sharing beyond the minimum entitlement as defined in s. 218.21(7), F.S., for any fiscal yeaz, a unit of local government is required to have fulfilled certain requirements set forth in s. 218.23, F.S., including certification requirements. Signatures by the appropriate of&cial in the signature blocks indicated below, where applicable, shall constitute fulfillment of the certification requirements set forth in s. 218.23, F.S. 5 Z1~-98 CITY OF 1f~tla.cttt ~eaelc - ~lasida 800 SEMINOLE ROAD ATLA.KTIC BEACH, FLOP.IDA 32233-5445 TELEPHOYE (9041 247-5800 FAx 1904 ~ 247-5805 SUNCO\I 852-5800 MEMORANDUM Date: May 19,1998 To: Jim Jarboe, City Manager From: Nelson Van Liere, Finance Director Subject: State Revenue Sharing Application for Fiscal Year 1998-99. Enclosed is the State Revenue Sharing application for fiscal yeaz 1998-99. The City is required to file an application in order to be considered for any funds to be distributed under the Revenue Sharing Act. These revenue distributions for the City of Atlantic Beach include Sales Tax, Gas Tax, Cigarette Tax and the Motor Fuel Tax Rebate. These taxes represent $1,287,462 or 23.2% of the total General Fund budget and $417,969 in budgeted Gas Taxes for street related expenditures. The deadline for this application is Juue 30, 1998. Section 218.26(4), Florida Statutes, states the following: It shall be the duty of each agency and unit of local government required to submit certified information to the Department pursuant to the administration of this act to file timely information. Any unit of government failing to provide timely information required pursuant to the administration of this part shall, by such action, authorize the department to utili2e the best information available or, if no such information is available, to take the necessary action, including disqualification, either partial or entire, and shall further, by such action, waive any right to challenge the determination of the Department as to its share, if any, pursuant to the privilege of receiving shared revenue under this part. Recommendation: As indicated on the application, it must be signed by the Mayor or Chairman of the Governing Body. I recommend that the Commission approve the Mayor to sign the application as required to assure that the City will benefit from state shared revenues in the upcoming yeaz. Summary Recommendation: All three problems mentioned above can be solved within the existing budget by purchasing refurbished components. Although there is some risk with purchasing refurbished components, I feel that the lazge savings, coupled with the ninety day warranty and their subsequent inclusion on our maintenance contract, minimizes the risk and allows us to address all three issues. Without the savings realized by purchasing refurbished equipment, the memory problems would have to be addressed and funded by other means. I recommend that these issues be resolved as soon as possible by purchasing refurbished components. Below is a schedule of the estimated costs and savings. Component Quantity New Refurbished Savings 32 MG Main Storage 1 3,536 300 3,236 1.96 GB Disk Drive 3 4,536 1,320 3,216 Six -Line Controller I 1,944 19S 1,749 Two -Line Adapter 3 2,640 390 2,250 Component Cost 12,656 2,205 10,451 Installation Labor No Chazge 1,281 <1,281> Total Estimated Cost $12,656 53,486 $9,170 to free up memory, however this did not free up enough capacity to slow the trend. Solution: Issue 1 can be addressed by purchasing a six line communications controller, (model #9404-2623) and three (3) two line adapters, (model #9404-2609 EIA 232/v.24). These components will add six lines of communication to the system for current use and future expansion, such as the possibility of the City Clerk's office having a dedicated line to the Property Appraiser's office. Based on my consultation with other users of similar equipment, I am recommending the purchase of refurbished components at a quoted cost of $585. The same equipment would cost $4,584, if purchased new. Acquisition of refurbished equipment would save the City $3,999, excluding installation. Atlantic Beach Code Section 2-336 (7) states that formal bid procedures aze not required when purchasing data processing equipment. Since components added to our existing IBM Black Box computer are warrantied ~ if IBM installs and maintains the equipment, I recommend purchasing the components from an IBM dealer. Once installed, these components will be added to our existing AS/400 maintenance agreement with IBM at no additional charge. The fiscal yeaz 1997/98 budget provides for $3,700 to purchase the items mentioned above. The approximate $3,000 of funds remaining after acquiring these items are available to provide the memory and capacity needs described below. Issues 2 and 3 can be solved with the purchase of one (1) 32 MG main storage, (model #9404-3172), and three (3) 1.96 GB Disk Drives, (model #9404-6606). The addition of the 32 MG of main memory will enhance the processing speed, (this is like RAM on a PC), increasing available main storage from 80 MG to 112 MG, or 40%. The addition of the three Disk Drives, (this is like a Hazd Drive on a PC), will increase disk capacity from ] 1.76 GB to 17.64 GB, or 50%. I anticipate this change to bring the system capacity below 50%. These components would be added to the existing configuration and located in the available open slots housed within the Black Box adjacent to the existing memory, as was originally planned. The combined cost of these components would be $8,072 if purchased new. I recommend purchasing refurbished components at a quoted cost of $1,620, excluding installation. This saves $6,452, and, as with the wmmunications components, they would be under warranty for ninety days and would also be added to the maintenance contract for no additional charge. Installation is included in the purchase price of new components, however, the savings achieved above offsets the quoted $1,281 cost of installing refurbished components. ?D 5-2fo-98 CITY OF 1'i~tfa.rtic b"eaelc - ~lo~tiala ' 800 SE\ll\OLE ROAD --_----- - --. ATL4.VTIC BE:1CH, FLORIDA 32233-5445 ^ TELEPHOXE 1904) 247-5800 ~.1~.~ FA.\ i 904 ~ 247-5805 SCXCO>I 852-5800 MEMORANDUM Date: May 13, 1998 ~~ To: Jrm Jarboe, City Manager From: Nelson Van Liere, Finance DirectoK~ Subject: Expand capabilities of AS/400 system by purchasing additional computer memory and additional communication lines. Issue 1 As more users are needing to use the system from various remote locations, the demand for the two lines currently available has increased such that the sharing of these lines prohibits users to sign on at their convenience. One line is dedicated for our software support, which is typically used for hours at a time. The other line is shared between IBM, Auditors, Parks and Recreation and Public Works. Public Works has requested the addition of another location (1100 Sandpiper Lane) for requisition input and account inquiry. Issue 2 Response time has slowed dramatically due to an increased number of users and installation of an HTE software enhancement called "Menu Driver". Menu Driver allows users to build a daily menu of application and function access, tailored to their individual needs, providing for a more efficient transition from inquiry to transaction processing. For example, a cashier can quickly review a customer's account while processing a payment transaction, without having to back out of one screen to access another. This enhanced capability provides for increased productivity, however, without adequate available memory, performance will continue to diminish. Issue 3 Available memory is approaching maximum capacity. System status as of May 12, 1998 indicates we are at 75.45% of available memory. The recommended capacity threshold is 90%, at which time the IBM representative assures us the system will begin to have memory conflict problems when executing jobs. In April of 1997, the system status indicated we were at 60.88% percent of capacity. As you can see, the memory capacity has decreased by about ] 5% in one year, and by this time next year, we will probably reach our capacity threshold. Some on-line system documentation and historical data has already been removed 78 3-zc~-98 .aquatic Gardens ~.ssociation April 2, 1998 45'GV. 8th Street, d'S .atlantic Beach, jL 32233 Mr. Jim Jarboe Atlantic Beach City Manager 800 Seminole Road Atlantic Beach, FL 32233 Deaz Jim, Our neighborhood improvements aze coming to fruition. The landscaping in front of the pond and the fountain were installed last week. Our new signs and landscape lighting aze on the way. You can imagine how excited we aze! The reason I am writing is to ask for your help with the aquatic weeds in the pond. As you know we had a neighborhood pond cleaning day last November to clean the weeds out of the pond so that our fountain could be installed. We were advised to get out as many of the weeds as possible and then the winter weather would kill back much of the remaining growth. Thanks to El Nino (everyone else is blaming it so I will too) the weeds have enjoyed a winter growing season and the fountain company is refusing to warranty the fountain because of the excessive weed coverage. I am hoping that the city will spray the pond for weeds at the same time the city ditches that run along the East and North sides of the pond are sprayed. I realize that this is an expensive proposition but the association has already paid $5,000 to improve the area and install the fountain. It would be a shame to have the fountain fail in a short time because the weeds can block the intake and bum out the motor. Thank you for your time. Andrea M. Pennell AGA President ~. Proposal: The City of Atlantic Beach is planning to use Byme Grant funding to initiate a community/recreation progam in Jordan Park. The City already owns a building at that location that has been dedicated to the Community Development Corporation (CDC), and the CDC is supportive of the idea and is happy to commit the use of the facility to this new project. The City of Atlantic Beach Parks and Recreation Department will organize and staffthe progarr~ and the Atlantic Beach Police Department will participate by providing matching funds for the gant through contraband/forfeiture funds. Initial Budget: To initiate this project, the following budgetary needs have been identified by staff: Personnel This progam will be staffed approximately five hours,/day or 20 hours/week during the school year. During the summer months, the staffing will be increased to 8 hours/day or 40 hours/week. Additional funding is anticipated for Christmas holidays, Spring Break, and other times. At the expected hourly rate of $7.00/hour, the total cost of the personnel from October 1998 through September 1999 is $9,730. Operating Expenses The type of equipment that will be needed initially will include educational supplies for homework and tutoring, VCRlTV for videotaped presentations, tables, chairs, and computer equipment (mostly support equipment for donated computers). Recreational equipment will be needed as well as general maintenance, supplies and first aid kits. Training may be necessary for staff members, and it is anticipated that educational opportunities at local colleges and museums may require some funding. For the first year of operation, the total for operating supplies is estimated at $8,510. Grand Total $18,240 Matching Funds $4,5611 Grant Request $13,680 Details relative to objectives and will be included in the gant application. RECOMMENDATIONS: We recommend that the City Commission approve the authorization for the Mayor and the City Staffto sign the appropriate gant application for this funding. ATTACHMENTS: NONE REVIEWED BY CITY MANAGER: AGENDA ITEM: ~A 5-Z~-RB CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF MEETING AGENDA ITEM: Grant Application Approval SUBMITTED BY: David E. Thomp~ri, Director of Public Safety Timmy Johnson, Parks and Recreation Director DATE: May 13, 1998 BACKGROUND: Ten (] 0) years ago, the Atlantic Beach Police Department identified the areas of the city with the highest level of drug activity, including illegal narcotics sales and drug related violent crime. These areas were primarily low income neighborhoods including the area around Donner Park, and the neighborhood around Jordan Park. Attempts to organize Neighborhood Watch Programs were unsuccessful, lazgely because of the alienation that the citizens felt from their neighbors and everyone else. Over the next ten (10) yeazs, Habitat homes were constructed, a Community Development Corporation was formed, Community Development Block Grant funds were dedicated, code enforcement became very active, and the Police Department focused resources on these neighborhoods. There were considerable improvements made in the quality of life for everyone in these affected areas. However, in the Donner Park area, changes were the most dramatic. In ] 992, a Community Center was initiated in Donner Park with the use of Byme Grant funding. The center started out very modest with a rented building and part-time staff. However, the program brought the children in the neighborhood together. Soon, the teenagers were helping with the program, and the parents started participating and contributing. Homework assistance and tutoring became available with incentives for increased school performance. Championship sports teams emerged. Summer camp was initiated with state funded meals, and senior citizens volunteered their time with kids. The Donner Center has recently had computers donated to it for Internet access and research. The City built a new facility in Donner Park that serves hundreds of children every week. This program has served its community well, but there are others in the City that have not been able to benefit from it. Across Mayport Road in the Jordan Park area, children and adults have remained detached from the Donner Center, largely due to the physical separation created by Mayport Road. The Jordan Park area has had the other initiatives noted above with the exception of a community center. Although the housing has improved and the neighborhood has benefited from park development, there is no supervised or organized community center. As a result, the City has not seen the kind of improvement that has been experienced in the Donner Park area. )rdinance 90-98-166 ATTACHMENT "A" New Zoning District Designations are underlined v Page 2, Ordinance 90-9&166 PASSED BY THE CITY COMMISSION ON FIRST READING: PASSED BY THE CITY COMMISSION ON SECOND READING: Suzanne Shaughnessy, Mayor ATTEST: Maureen King, City Clerk Approved as to Form and Correctness: Alan C. Jensen, Esquire City Attorney ORDINANCE NO. 90-98-166 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE OFFICIAL ZONING MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY OF ATLANTIC BEACH BY ANNEXATION; TO ESTABLISH ZONING CATEGORIES AND ZONING DISTRICT BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY: AND TO SET AN EFFECTIVE DATE: WHEREAS, The City of Atlantic Beach has annexed the area west of the former corporate limits out to the Intra Coastal Waterway, and WHEREAS, It is necessary to expand the adopted Zoning Map of the City to include the newly annexed areas, and WHEREAS, The area annexed is primarily wetland marshes with some limited upland property adjoining the Atlantic Boulevard Right-of-Way, and WHEREAS, The adopted Zoning Codes of the City of Atlantic Beach contain zoning categories which are appropriate for the annexed areas„ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. The area of annexation shall be incorporated into the official Zoning Map of the City of Atlantic Beach with the designation as OR, Open Rural for all areas as shown on attachment "A" SECTION 2. Attachment "A" shall be incorporated into the official Zoning Map of the City of Atlantic Beach and subsequent amendments thereto. SECTION 3. Severability. If any section, sentence, clause, word, or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, then said holding shall in no way effect the validity of the remaining portions of this Ordinance. SECTION 4. This Ordinance shall become effective immediately upon final adoption. 5-z~-q8 STAFF REPORT AGENDA ITEM: Ordinance establishing zoning districts in annexed area SUBMITTED BY: George Worley II, Community Development Director C DATE: May 19, 1998 BACKGROUND: It is necessary to expand our Zoning Map to cover the area annexed into the City of Atlantic Beach by designating appropriate district boundaries covering this area on the official zoning map. Attached is a draft ordinance for first reading and a map attachment displaying the district designations and boundaries as proposed by the Community Development Board at a special meeting held May 5th. Upon adoption on first reading the public hearing and final reading must be set at least thirty days later. Please note that this ordinance is accompanied by an ordinance amending the Comprehensive Plan Future Land Use Map. The Comprehensive plan amendment must be reviewed and approved by the state prior to either ordinance taking effect. RECOMMENDATION: Staff recommends adoption of this ordinance on first reading setting of a Public Hearing for July 13,1998. ATTACHMENTS: 1) Ordinance 90-98-166 2) Zoning Map Attachment ` REVIEWED BY CITY MANAGER: AGENDA ITEM NO. ~~rdinance 31-98-2 FUTURE LAND USE MAP Proposed Land Use Designations are underlined ATTACHMENT "A" Page 2, Ordinance 31-98-2 PASSED BY THE CITY COMMISSION ON FIRST READING: PASSED BY THE CITY COMMISSION ON SECOND READING: Sn~anne Shaughnessy, Mayor ATTEST: Maureen King, City Clerk Approved as to Form and Correctness: Alan C. Jensen, Esquire City Attorney v ORDINANCE NO. 31-98-2 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE FUTURE LAND USE MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY OF ATLANTIC BEACH BY ANNEXATION; TO ESTABLISH LAND USE DESIGNATIONS AND BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE: WHEREAS, The City of Atlantic Beach has annexed the azea west ofthe former corporate limits out to the Intra Coastal Waterway, and WHEREAS, It is necessary to expand the adopted Comprehensive Plan's Future Land Use Map of the City to include the newly annexed areas, and WHEREAS, The area annexed is primarily wetland marshes with some limited upland property adjoining the Atlantic Boulevazd Right-of--Way, and WHEREAS, The adopted Comprehensive Plan of the City of Atlantic Beach contains Land Use designations which are appropriate for the annexed areas, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. The azea of annexation shall be incorporated into the Future Land Use Map of the adopted Comprehensive Plan of the City of Atlantic Beach with the designation as CON, Wetlands/Conservation for all areas as shown on F.L.U.M. attachment "A". SECTION 2. Attachment "A" shall be incorporated into and made apart ofthe Future Land Use Map of the adopted Comprehensive Plan of the City of Atlantic Beach and subsequent amendments thereto. SECTION 3. Severability. If any section, sentence, clause, word, or phrase of thi_c Ordinance shall be held to be invahd or unconstitutional by a court of competent jurisdiction, then said holding shall in no way effect the validity of the remaining portions of this Ordinance. SECTION 4. This Ordinance shall become effective immediately upon final determination by the Department of Community Affairs that this amendment is in compliance with Chapter 163, Florida Statutes. ~A 5-z(~ -98 STAFF REPORT AGENDA ITEM: First reading of Ordinance establishing Future Land Use Map designations in annexed area. SUBMITTED BY: George Worley II, Community Development Director ~ll,-~ DATE: May 19, 1998 BACKGROUND: The Future Land Use Map is an integral part of the adopted Comprehensive Plan of the City of Atlantic Beach. Because of the annexation it is necessary to amend the Future Land Use Map to reflect the annexed area with its appropriate land use designations. Attached is a draft ordinance for first reading and a map attachment displaying the proposed land use designations. Upon adoption on first reading the proposed amendment must be reviewed by the Community Development Board. A public hearing and final reading must be set at least thirty days after the first reading. Please note that this ordinance is accompanied by an ordinance amending the Zoning Map. The Comprehensive plan amendment must be reviewed and found to be in compliance with Chapter 163, Florida Statutes by the state prior to either ordinance taking effect. RECOMMENDATION: Staff recommends adoption of this ordinance on first reading setting of a Public_ Hearing for July 13,1998. ATTACHMENTS: 1) Ordinance 31-98-2 2) Future Land Use Map Attachment "A" REVIEWED BY CITY MANAGER: AGENDA ITEM NO. m- o: W ~ U N LL I N OI 3 F X c a w c 0 W O ~ E ` p o = a I m ~ ` u ~ m o O ~ 'd U v ci z z n H .1 M W F- - U m y m W d U H M rl o: > p Q W N 0 ~ ~O 111w \ \Q ] a Y Y A ^~ ~ e W p a Q o a y ; x < v O .-l U O Z M VI H u W 0 3 {L U e 0 z U lL OV ' <' r ' ~ u F M ~ ~ O ~ u Q m hvt 2 ~. ~ W ~ ~.. V U ~ ~ ~ ~ a Q U w X J 6 W m i a ~ ~ 0 o Q y H y f \ ' yx W 7 7 Y' W ci - U z s H U m a • u m m W F x U V W y "~ W o m O Q ~ ff ~ ~r o u O. r ~ \ \ ~ ~ z cl x 7 O ~ M w C I N U W ~ u o 0 '~ I"I U O ..l U C IC 5 ~ M C 4 U N Cr w ~ H 6 c U ~ V ` H~ 2 p [• 6 Z u ~ w c .~'i u w C za a 0 ~ 0 m w M J e 7 ,+ H m S~ ~ 0. yN N u V u C J q W O O O . W 4 4 U •1 Y t ~ CI V [G Z H < ~ N I m (n W H m H 0 0. M J r w ~ y .VI l .-1 q O V l d S ~ a ~ .~ u 1 } }1 "b 4l J P W_ Q M L {q ~ Z = H " ' ~`1 W Y U p 4 q ~ U C 8 ~O V m < I a O ~ M V N G ~1 y 41 N r'~ M Y W N q q 4 ( G ' ' ~ C J F F J m i o H o 4 F O a q a V o +i Q ~ t .. 0 v i K m ¢ o g m W r H rv t~l .p 2 W O U Y 6.1 Contractor will submit a weekly report to the city detailing the services perform that week. 6.2 Contractor will submit an invoice with a monthly report summarizing work performed. Along with documentation indicating all services performed (i.e.: spraying, fertilizing, etc.). PART 3. LITTER REMOVAL 3.1 Remove litter and dead vegetation from job site during regulaz maintenance visits. 3.2 Remove any dangling palm fronds with pole-saw during regulaz maintenance visits. PART 4. IRRIGATION SYSTEM 4.1. Periodically check system for proper functioning including start/stop times; misaligned or broken heads and leaking valves. 4.2 Program automatic programmable valve controllers for optimum watering of plant materials while maintaining water conservation practices. Adjust imgation program to compensate for seasonal water requirements as follows: April -September 30 - 2x/week October - Mazch 31 - lx/week 43 Repair damaged heads or laterals. Replace damaged irrigation components which cannot be repaired with new functioning components by same manufacturer. 4.4 Tum system off during times of frequent heavy rains and high ground water levels. 4.5 Adjust system for more frequent watering in very dry times or drought conditions. 4.6 Water median planting at programmed intervals to maintain good color, health and sturdy growth of plant materials. Start water cycle at 3:00 AM and end at 6:00 AM on water cycle days. 4.7 Spot water locations of new planting as necessary. 51. CONTRACTOR will be responsible for safe conduct and use of equipment on job site. 5.2 All maintenance work must comply with FDOT requirements and specifications, including prescribed hours allowed for work to be performed, if any, and all safety requirements. 5.3 Highway lane closures should be avoided; however, in the event a lane closure becomes necessary, it must be approved by the Atlantic Beach Public Works Department with a minimum of 48 hours notice. Page 4 SHRUBS: Use a complete and approximately balanced fertilizer such as a 10-10-10. Apply at the rate of 1 to %: 16. of Nitrogen, per 1,000 square feet. Broadcast over the entire azea under the shrubs, four times per yeaz in March, June, September, and December. SMALL TREES: Small trees can be fertilized the same as shrubs. Use 2 %: lbs. of 8-8-8 or 3 ibs. of 6-6-6 per inch of tnuilc diameter. If a different analysis is used, apply an equivalent amount of Nitrogen Broadcast under and slightly beyond the entire canopy. Maintenance fertilization should be made when tree is dormant. If grass is growing under the canopy, it may be desirable to apply the fertilizer in 12" punch holes. 2.3 INSECTS AND DISEASE CONTROL FOR PLANTS. The CONTRACTOR is responsible for treatment of insects and diseases. The appropriate fungicide or insecticide will be applied in accordance with state and local regulations, and as weather and environmental conditions permit. Inspect plants weekly for infestation. Inspect for Leaf Miners weekly in Lantana beds. Any plants that die from insect or disease will be replaced at CONTRACTOR'S expense. 2.4 WEED CONTROL IN PLANT BEDS. A. The CONTRACTOR shall inspect and weed plant beds weekly for any weeds and errant grasses. B. Control weeds with use of herbicides, pre-emergents, and, preferably, by proper manual removal of weeds and their root systems. C. Remove noxious weeds common to the azea from planting azeas by mechanical means and dispose of properly. Do not leave uprooted weeds in plant beds. D. Apply herbicide in accordance with manufacturer's published instructions. E. Do not apply herbicide when wind speeds are greater than 2 m.p.h. The CONTRACTOR will replace any plants that are damaged by the use of herbicides at their expense. All chemicals shall be provide by the CONTRACTOR. 2.5 MULCH. The CONTRACTOR shall apply a 3" layer of pinestraw mulch around all palms, shrubs and groundcovers. This shall be performed during the month of Mazch each yeaz. Care shall be taken to avoid trampling and smothering of shrubs and groundcovers during mulch application. Apply pinestraw mulch only. Substitutes will not be allowed. Any other mulch applied will be removed at CONTRACTOR expense. 2.6 PALMS TREES. Are to be fertilize using 16-4-8 or 12-4-8 with minor elements. Apply 2/3 Lb of fertilizer per inch of palm trunk diameter four times per yeaz in Mazch, June, September, and December. Adjust rates if you use other analysis. Broadcast under the entire canopy. Contact Greenscape of Jacksonville for proper source for palm fertilizer. Page 3 1.6 DISEASE IN TURF. Turf damaged by disease and fungus shall be chemically treated to maintain all turf in a healthy and attractive condition. Any turf that is lost to disease or fungus will be replaced at the CONTRACTOR'S expense. 1.7 WEED CONTROL IN TURF. The CONTRACTOR shall apply as necessary according to environmental and seasonal conditions, chemicals to control weeds in turf. Caze shall be taken not to apply herbicides on newly mowed turf or turf under stress. Any turf or plants that aze lost to misapplied herbicides will be replaced at the CONTRACTOR'S expense. The CONTRACTOR is to be responsible for maintaining the proper licensing necessary to apply insecticides, fungicides, and herbicides or to subcontract these services to a properly licensed applicator and the CITY is to be provided with copies of the PEST CONTROL OPERATOR'S license and proof of liability insurance. All chemicals shall be provided by the CONTRACTOR. PART 2. SHRUB. GROUNDCOVER. AND BED MAINTENANCE 2.1 PRUNING. Plants and shrubs shall be pruned by the CONTRACTOR at the best time for flower bud development, foliage growth, and as the health of the plant may require. Shrubs shall not be clipped into balled or boxed forms unless such is required by the design; they will be pruned in accordance with the intended function of the plant in its present location, and as often as needed to maintain health and appeazance. Pruning is an art that must be under the supervision of a highly trained foreman. CONTRACTOR shall remove non-hedge growth from hedges and shrubs; such as Spanish moss, vines and grazses. Prune or head back plants in keeping with natural chazacter of plants. Do not uniformly sheaz plants. Prune Crape Myrtles once a yeaz in February in a natural tree form character according to Florida Nurseryman's Growers Association and Duva] County Extension Service guidelines. Establish radial branch orientation and remove narrow V-shaped forks, cross-over branching, and branches that rub against each other. CONTRACTOR is not responsible for pruning of palm trees; however, the CONTRACTOR will be responsible to remove any dangling palm frendes with pole saw during regulaz maintenance visits. 2.2 FERTILIZATION. All plants material shall be fertilized by the CONTRACTOR using the following schedule: Srround Cover Areas where plants more or less cover the entire surface azea shall be fertilized at a rate of 1 Ib. Of Nitrogen per application, per 1,000 squaze feet, four times per yeaz in Mazch, June, September, and December. Fertilizer shall be complete and approximately balanced as a 10-]0-]0. Page 2 ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE SCOPE OF WORK area is comprised of the greenscape medians of Atlantic Boulevazd (A IA/ State Road l0) between Mayport Road to the west, and 3rd Street to the east. PART ] :LANDSCAPE MANAGEMENT 1.1 MOWING. Turf will be mowed in intervals not to exceed once every seven days, during growing season (Mazch 1" thru November 30")and bi-weekly during non-growing season (December 1" thru February 28" ), and as otherwise needed to maintain a neat appeazance, Tn no case shall mowing intervals be greater than 15 days. Bermuda shall be cut to a height of % to 3ia inches and St. Augustine, Bahia, and Mixed turf azeas to 2 %: to 3 inches under normal conditions. Clippings shall either be vacuumed or blown off all hazd surfaces; any and all clippings that clump or remain visible afrer mowing shall be mechanically removed at the time mowing is completed in a given area. 1.2 DGING. The CONTRACTOR shall edge plant beds, walkways, roadway edges, and all asphalt and hard surfaces by mechanical means every visit. Clippings shall either be vacuumed or blown off walks, roads, and curbs. 1.3 WEED EATING. The CONTRACTOR shall use a weed eater azound trees, fences, fire hydrants, buildings, signs, etc. every visit. Caze shall be taken that trees and shrubs are not scarred and that fences, buildings, signs, etc. are not damaged. 1.4 TURF FERTILIZATION. The CONTRACTOR shall apply fertilizers to all turf azeas using a complete fertilizer having a minimum 3:1:2 ratio such as 16:4:8, and containing a minimum of 25 per cent slow release nitrogen Fertilizer is to be applied at the rate of 1 lb. of nitrogen per 1,000 squaze feet and will be applied in March, May, July and September, or as determined by the city. Should any fertilization result in a streaked appearance due to misapplication, corrective applications will be made at the CONTRACTOR'S expense. The CONTRACTOR is required to provide proper training for employees who apply fertilizers. 1.5 INSECTS IN TURF. The CONTRACTOR is responsible for treatment of grass damaging insects on a preventative basis. An insecticide is to be applied to all turf azeas, a minimum of four times per season to reduce or eliminate the population of chinch bugs, mole crickets, sod webworms, army worms, and grass loopers. The timing of these applications is at the discretion of the CONTRACTOR. Should the population of the above listed insects reach levels where any grass damage begins to occur, those azeas of infestation will be retreated at the CONT'RACTOR'S expense. Any turf that is lost to insect activity will be replaced at the CONTRACTOR'S expense. Page I The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in part witi~ or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity c=ime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or eprform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold aaount provided in Section 287.017 for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLOP,IDA STATUTES). Joan LaVake Purchasing Agent r~d~c Seac~C - ~laaidu 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 247-5818 FAX (904) 247-5819 CITY OF ATLANTIC BEACH INVITATION TO BID BID NO. 9798-25 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, May 20, 1998, for ATLANTIC BOULEVARD MEDL9NS LANDSCAPE MAINTENANCE FOR A 12-MONTH PERIOD. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9798-25 - ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR 12-MONTH PERIOD, TO BE OPENED AT 3:00 PM, WEDNESDAY, MAY 20, 1998." Bidding Documents, specifications, and information regarding the bid may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certficates (copies, Reroxes, and facsimiles are UNACCEPTABLE) naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the 'contract. 2. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 3. Proof of (1) Occupational License, and (2) Certified Pest Control Operator's License in the name of the individual who will be responsible for performing this service (copies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. A completed Form W-9-Request for Taxpayer Identification Number and Certification will be required of the successful bidder. Bid prices must remain valid for ninety (90) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. April 30, 1998 BID N0. 9798-25 - ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR 12-MONTH PERIOD TOTAL PRICE BID FOR ATLAiTIC BOULEVARD t~DLAN i4AINTENANCF. FOR 12-HONTH PERIOD, AS DESCRIBED I.1 THESE SPECIFICATIONS: ~ 56,094.00 Fifty Six Thousand Forty Four Dollars and no/cents*********** (Dollars) SUBMZTTAL• <eller Landsgapina and Lawn Secvice Inc BIDDER 11499 Columbia Park Drive.West S-4 BUSINESS ADDRESS Jax, F1 32258 BUSINESS ADDRESS Patrick E. Keller Jacksonville, Florida 32258 CITY, STATE S ZIP CODE President TITLE DATE: ~Y 19, 1998 909/260-1299 BUSINESS TELEP_ypNi CONTACT PERSOA': Mr. Patrick E. Keller TELEPHONE NUt~ER:~/260-1299 iilD N0. 9798-25 - ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR 12-HONTH PERIOD TOTAL PRICE BID FOR ATLAiv3'IC BOULEVARD I~IAN MAINTENANCE FOR 12-HONTH PERIOD, AS DESCRIBED IN TAESE SPECIFICATIONS: S 31,200.00 Thirty One Thousand Two Hundred and 00/100 --------- (Dollars) (2600.00 per month ) SUBMITTAL: Environmental Care, Inc. BIDDER BY Keith O'Dell ~: `.-~-.~.' 1854 West Road 3USINESS ADDRESS SIGNATURE BUSINESS ADDRESS SIGNATURE Jacksonville, FL 32216 Regional/Service Center Manager CITY, STATE 6 ZIP CODE TITLE DAT'r: S/~/~'~ (904)2725-2552 BIISZN°SS TELF.°BOa~ CONTACT PERSON: Regina Stamm TELEPHONE NUN.BER: 904-725-2552 BID N0. 9798-25 - ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR 12-MONTH PERIOD TOTAL PRICE BID FO.Z ATLAi+iIC BOULEVARD MEDIAN :,AINTENA.*1CE FOR 12-MONTH PERIOD, AS DESCRIBED IN THESE SPECIFICATIOSS: S~Z.2~n nn TWELVE THOUSAND TWO HUNDRED FORTY (Dollars) SUBt4ITTAL ALOHA SERVICES INC BIDDER P.O.BOX 51471, JAX.'BEACH,FL. BUSINESS ADDRESS 3ZZ5~ ~9 ARDELLA ROAD BUSIHES$ ADDRESS ATLANTIC BEACH, FL. 32233 PRESIDENT CITY, STATE S ZIP CODE TITLE DAT?:MAY 12, 1998 (904) 246-5296 BUSZN°SS TELEP90!.~ CONTACT PERSON:CHRZS ALLEN TELEPHONE NUN.BER: (904) 246-5296 BID N0. 9798-25 - ATLANTIC BOULEVARD MEDI?liS LANDSCAPE MAINTENANCE FOR 12-N,ONTH PERIOD TOTAL PRICE BID F0.2 ATLANTIC BOULEVARD N~DIAN MAINTENA.*ICE FOR 12-MONTH PERIOD, AS DESCRIBED I:1 THESE SPECiFiCATIONS: S 11,435.00 Eleven Thousand Four Hundred snd Thirty Five. 00/1000 (Dollars) SUBMITTAL: Brayshaw's Landscaping, INC. BIDDER 8420 A Florence Cove Rd. BUSINESS ADDRESS Kirt Brayshaw 7~ ~-. ~G~ /j ' / SIGT~IATURE j BUSINESS ADDRESS St. Augustine, FL 32092 CITY, STATE 6 ZIP CODE DAT?: May 12, 1998 CONTACT PERSON: Kirt Brayshaw SIGNATURE President TITLE (9041 529-9050 BUSIAESS TELEP90!~~ TELEPHONE NUN9ER: (904) 716-9226 AGENDA ITEM NO:~ COMMISSION MEETING DATE: `-f' Z ~+' 4S CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Atlantic Boulevard Median Landscape Maintenance SUBMITTED BY: Robert S. Kosoy/Director of Public Works ~~~~ Phil Nodine/Streets & Maintenance Division Director DATE: May 20, 1998 BACKGROUND: The bid opening for the Atlantic Boulevard Median Landscape Maintenance for a one year period was held on 5/20/98. Four bidders submitted proposals and they all met the bid requirements: Brayshaw's Landscaping, Inc. $11,435 Aloha Services, Inc. $12,240 Environmental Caze, Inc. $31,200 Keller Landscaping & Lawn Services, Inc. $56,044 RECOMMENDATION: Award bid to Brayshaw's Landscaping Inc. for the amount of $11,435. ATTACHMENTS: REVIEWED BY CITY Bid Specifications Bid Submittals M h ~i c w u a c O E `o Z o a n m u O O f 2 h ~ X W W U a F i w U W Q ~ a Q > '~ x ~ ~ ~+ w O W „ V -~ < .i W LL v ~ U LL w a , O U N M ~ Q C j W U m U U v F- X .J W Q ..~ W U NI N OI ~ ~ M p0. u N r1 o N Y u ti N ^1 N W U N Z O ~+ .-1 U fn .~ ~op F 3 ~ [Zy [C H m a LL L vJ 2w w ~w K Q m FQ- LL ¢I,I~I~I~ 2 W Q V N ~ P a a ('~ W ~ LL W Q .w. N K U W U 7j U a W Y. K n z r-i M W 4Uj O ~ Y ~N. .L ~ W f m . a N ~. 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U Q O \ O Vl N n % i L S Y e m N o .Y . I N w ~ H e a W w Q a n ~ ' ° -I 21 n , y ~ ~ A y y ~ _ M u t p Q Z O ' IU I u % ~ N y ~ M H Y Y ~ ~ C Y Y C .7 Y• m 1 I M M y Y ~L y e Y q Q ~ L G L C q M Y Y • B 4 • = ti .1 vi ..1 L q W C Yt t N q O • ~ 2 p 7 > 4 A e O I ? p. U 1 ^J '> iA 6 a O f l I l - lL UI F ^I N n d vl ~O I~ m O. O N N N1 N 'I H r-1 d .y N rl b ^1 n ^1 Qt r-1 P N O N r-1 1 N F 2 W O U v i c 0 N N ~ o° m M W~ 2" Y W~ ZJ Z~ Q ' JQ u2 rCO u `!~ ~ n ~Q ~ Y j ~ 3 N i U h ,~ r =3 ~ ~ ~-. a o a~ n o J 0 C O 0 y~ U O P R' IW- W 2 U 0 W z C7 N FZ 3 J 0 J :~O g h 2 y m O W U a 0 z 0 a h G J h U a Z U W m F h f W 2 U J ~. S. so.,n w.e Note: Writing -,fop/ke Fa' on fM ram msarb fMr you Aave yn,ey apP6eA !d a 71N OR tAef yvu InrenO ro apply Ibr one even. As soon a yeu receive your TIN, complete another forte W-g, include your TIN, sign and date me }one, and give it to tru requester. Penalties Failure To Fumiah TIN.-lt you faA le fumdn your conga TIN to a rspuester, you era subJecc to a penalty of S50 la each wch failwe unless your lailure is due to nasoneDk cause and not to Wilful neplecl CIM PaNtty far Fataa Imormatton With Reapset to Wittthold'etq.-If you make a faba statement wnh no raaaonsbls bull teat raatrb h rlo backup wRMoldmg, You are subjeft to a 5500 penalty, t:r1mMW PeneHY }or Falatfybtg Irrtormativrt,- lNtll}uny talstly4rg orrMntlore er atnrmatloro may aubJeet you M ctrrllnal DevWtla hdudhq floes ands impnsenment M6uaa of TiNa.-if the roqumtar tLsdoars er u:a TINS h dolatlen or Federal kw, tfia repueater may be wbjeet to dull and clmlrul perWtlat. Specific Instructions N,n,..~! yeu era en IrdMduel. you muse pslsaly enter the name shown on year nodal seculty ord. Mewerer. R you love ctunged yotr teal Mme, for Inatanoe, cue tv mamage, W tflocR Informing the (iodal 6eaatry Admlttiabatlal of the Mme t3Wge, pfaue ants your ttHt Mme, ate fast Mme shown at your nodal scarify card. and Yow Mw last narew. Selo Frgxiefa.-You must enter you ktdttAecaal runt. (Emr tdtlter yaW 84N a ON In Part I.) You may also emr yibw budnesc Mme c •dalrlq btslnaas u' twee on 4fa 6ustnm name ene. Isar row Mltla a9 ihOWfl M yt1Uf fOCJiI secvrtry mrd sod twslnea rums u R was toed to aDPb for year EIN on Form 9t'1-e. Part F-Taspayar IderRmeaOon Numbw mM You must enter row TIN In Me apprepnate twx. If you are • sde proprietor, yeu rMr enter your SSN or EIN. Also sw the Idlart on Ines page for termer clarlnollon of name and TIN comdnations. II you do not nave a TIN, IOIIOW the inetNCtlOna Yoder How To Gel a TIN on papa 1. Part Ilia Payees Exempt From Backup Withhofdaq Individuals (including cok proprietors) Ye sac exempt hem packup Wthholdtrg. Corporations era exempt horn Dadttrp wlmnolding for certain payments, wU as interest and dindenda. Fa a complete lie: of exempt payees, see the esparats InrtNCf~on; for me RtrQuKler of Form w-q. II you are exempt Iron lockup W mnoldirp, you should aria compete this torte to aqq possidr enorledn Dacktp Wthtloklinq. Enter your Barest TIN M Part I, write 'EsemPt' in PaA II, and alpn and date the form. 11 you are • nonresident alien a a lonipn entity not sueject to DaucUD wttttholdEnp, plve tfia raqugter a completed Form Wa, CarufiGta of Foreign Statue. Dart III--CertTwtion Fa a Joint account, oNy the person whose TIN u anown 1n Part I should sign. 1. Irderost, DNldend, and BaRer FsWnge Aeeounta Opened Before 11i8a end Broker Aeceums CenslderW Active During 7t1&t. You mwt gNe row correct TIN. but you do not Mve to sign tM prtlncatlon. 2 ImentR DNWetd, Brokr, aatd Barter Fsefunge Acearnta Opwsed After 1 La7 and Broker AcrataRa Oertaldared Inactive Durhg t 087. You must sign ma certlncatlon a Dat:kup WtAholdrlp Wry sPPly. tf yeu are subJea to Derdetp WmholtMq and you an msNy provWhg your eant:et TIN to the roquglr, you must cross out Rem 2 in ma ctartlnt:atlon Wfon algninp tM form. 7. Real Estate Trautsectlens. You must sign ene eartlnnGen. You may close out Rem 2 of the eeniacatlon. .. Other Peymems You must piva your mnect TIN, tart you oo not have to dgn the certl/iodon unlen you Mve been notltkd el an hwrtea TIN. Other paymenD Include paymanD made In me course of the requestefs trade c bushes to rents, royaltiaa, goods (otMr than 6tlB for rnatstardlcaJ, rttedlral and RaelOt We sarvicet, paytnenD m a nonemployee fa aenlcea (tndudlnq st[tsney and acm/nthq less), and tarymene to eatroln naflyq Doat caw membsrc 6- Mertpags Imnsat paid by You, Aopulaltltxl x AbardonttterM1 of Beaursd Property, Gnwllation of Debf, or IRA Corltrfbtrdona. Yeu narst gMs row oerfea TIN, Dot yW do not Mva to clgn the oertlnoaon. Ptivery Aet Noon t3eebon 6109 fequ"vas you W ghro your eoneet TIN to pe.sero Wa must Ne inlortnatbn rewma Wm the IRS to sport intNtlt. dividends, aM certain other income paid to you. mortgage interest you pa~o, me acquisition or abandonment of second property, cancstla6on 01 debt or contMUtiotu you made to an IR/l TM IRS uses Ne rkmtun for Itlentincation purposes and l0 Mlp veAfy tM aCCtrfiGy of your lax return. You Taal provide yWr altax relumr aerate era pry b ale wmnaa 71 % of tuapk Imsast, 6vyend. and urtain aercr payman0 b • payee wtq Ooei not piva a TIN to a payer. Certain panaRias may also appy, What Name and Number To Give the Requester far ear type or KpeWle OM1e carte ertp~'ey r •xc r. My.e,W to ka.bW i T.o w ,rue Itr rW erect a N rCnOYe ae.e s.+e 4. a aerrtyee ecxann -ner, w ere ere+tert A N seesue • 1 cereiee ru>N rr/ 77r e.rw 1 • mrs M1aetem On b MYVa Ka l a llr earl to s~rnv-el•1~ ~ Teoer ee+ge tit p.,s ere wrl 6. t.r~ tic tlr ae W ewr ~ eoaaxlt NI b ra e baewwaeti ,.a,+.w w a. set Puel.eredp t1ti e.rlr Far N. trP• e/ accrete filtq IU1re eM Fbr rt a set plerwar' trr e.er 7. A ~eY curl eWL, er tAr errMy pereec curs a. tq,war TM avtr,eere e...mtet an, 1He er~taaert esurmrel w seer 16 arre+eftp lye I>rewsnb 7f. AtYar ar eeprree roe... 7lr ear arrvr:>• ti I~ve .tn N ire Pnntt ~/~ ~Peerwe N n N rwre e • Pear a Aa ~ rear Qkal e' nx l o e rwe. a m e o.sct s prey er rrs.ex e~awal oePain pey~,b 'Ise ew era eeY err Isere a f• meat elxa nlxre.r p, turaex • e.ev. N rNV• Item w0 M,M N rte+r<e eau • Tw mt. elvr far /'td-MN ~ti fY tv hey eY rrer tar Ixakao w 'coke YrYO ~' tare Ise r.r ••. «..r tar caw ~ O14 . 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Nets: M the aetsat/rrt h h Hors !teen oro rant. set t/kr s»ert do Pay! 2 rot pvlde/Ytes on woos! rerrrtlar fo emer. Give form to the requester Oa NOT sand to Bee IRS. Yev asw Y Ian I slew, f.. wuretlee r eat. l tl -er e•a• von venn.wee ^ Omr - _ R~Mntr'e .~.me en• aebre ImYr nodal r~tlt y rye1 y~ OR Ene7• tlentare.l re•Ilser I 3 1 ltta ulna numbesal ten For Payees Eratnpt From 1Yrtl[holdlnp fSea Part B Unar Penrflea at perjury, 1 oa1Xy Uri: ~. TM numbr shown on [Ne lone b my moos tamaYtr Idemtlleallen merlbs (w 1 em wtlNrlp fa ^ numbs to 6t iasurld to mrJ, end a t em Hat aiq.d eedaq wiWad (y l a,,, ei Re.wrue S~v1v that 1 afn t drq bwawe: .opt from badrup 7Ylterftoldlrlp, w Ibl I have rot even eoNled me tM 1 srll no keeper cusps to ttledrup wpn`kMtldinp v a rsrrh d • fs9ve le Aport u kterst er di.~iearde, or (c( fQw ~ 11ae natlffed 4rtMOtlen a+•In+atlar.-You tots! Dose out hem 2 stews t you love tl••n Iletsled ey ter 10.4 that you ere arrrontly sugecl to eettytD ieq beolw DI ufla ~M~es:a r~~ • m your 1aR fRtarl Far ray er~au t~neaaloes, kertt 2 dos rot apply. ter nMpepe ~~RA], eM ~ Vle settuleaion s property, eeradWw! d deo~ mlfh'16Was w N NedMGW ratlrer[[set vrrprnera 'rN. (Also see Put f[~1 kaserctlers an~peOFa ~ end dhAdends. you Ise sot nquYad to elprf IM Genlllr:0an, eul yy nkett p1pMtJe ypa' epee ilpn rlen taat[RYre - _ ~ ~ . ~~ iaC/en /e/re'70~ aYe fe I/le (/flerrtl/ aeaenlb Code, aepsa d Fatrtt,-p Dsson wfa b ss/ired to fle h Mormatkn nnem vritlt .ne IRS neOt pet your ODrtaCt TN to report mne paytl le you. real ashb _~CffOne, menyaga Inform! you paid, w aogtldtlon w abarldomrsrll et secured ~~~~ tlon of debt a artn W-0 ~ you made to en IRA Usa quester ~y your eoreeet TIN to the Person raqustinp Your 71eq nd, Mewl appilcaDle, (1J to tartly the TIN w an Oh+rlp m cvmxt (er you ors walUnp r a number to Oa iuutrti). Rj to wiry :u art not suged to backup witMOlding, " WI to claim eacmpGOn from backup +Mdding it you are en a:wept payee. ~nng your correct TIN and makmp the plOpAete pMlicahOnS avie proven[ :ns~ paYrnanu from btinp subject to .ckup wltlUwld»p. rrc: l1 • requerity gives you a form other in a W-9 fo repots( your TIN, rou must r die nquasee/r /onrl it A is subslanriapy our ro INS form W-9. vt 1• Backup Withhaldlrg7-Persons eking urlaN paymenLn to you must twos and Pay to [ne IRS Jl % of such 1>~'1~ ands Cattalo eondtUoru. Tlds le rifled •barsarp WtntgNlep,' Payr[[anb tfyt could be-aua.cs m wda~ txo~Icaraftd lvrtr ~M~t ~~' rsrtts, reytltia, no riunpa tranoCbele, uruln Wymenn from fkNnp b~yr~ operators. Real aasate tartttactlorte are not subject W backup Ivltlflwldrg, K You plw tha taqumts your e»rtaet TN, make the props eartlfkatlarn, and drvi~derlds~yeur tae nttum, your payments wgl net be subject b barinep Mthhddnp. PaymenL4 you regive wll De subject [o backup erilnholdinp r!: t. You do not furnish your TIN to the requester, or 2 TM IRS eels IM requsls Qut you fumuMd an Ntcomed TIN, w 7. fie IRS tetla you thri yew are atfbjeet to Dat:kup wlNhd6np because you did not npoR all your Interest and drvWends m your to retain (Iw reportade inlerast and dividends only]. w ~• 1'W do not certiry tp Ina requester that you are not subject to badtup w+tn7gldinp under J above (for reportade Interest and dlNdand aceunta epseted after 1p0.i only), w 6. Yw do not eertlry yotr TIN. Bea tees Pert Ih Irsbtacflws fw eti•-..'. Certain paye® and pryrtjiep sea ... . esempt hom backup wltlthdtpnp af10 infannatlon refsartlnp. Bee the paR ll Inetructioru and des sapataL lnseuotlons ter flfa Ragwster er Fenn W-0. New To Oat aTIN.--If you do rpt Mvs a T1N, aPPry (wens knmadlatNy. To aPPh. pat Form 9Bi, MPlitatlon fw • Bodal Gerilriry Number Card (tar , hom your lord efflea m tM Siedal Seaalry Adminisvatbn, w Faint 54.4, /IOPtlralan for Employer Itlentlflatlon Number (for Ixsinsssa and all olhs antlllas), from your local IRS ofllcs. If you Oo net Mve a TIN, welts •Appled For M the spats fw the'nN M PaR 1, slyn and data tlta loan, and Alva h to tna requester. 6Rtsalry ytxe wll then have 60 days to yet a TIN and Alva k b tM requester. If tM tapusstar does not radius Your T1N vritlfin 80 days, badrup Mthfwldlnp, If epp6aabla, wp dpl^ end wntlnus uMll you tlmUsh your TINT _ 17 Form W~9 pl•v. J.y) . I, . ._::~ ~ ..._ ..u JiH Marsh i Mci.enn>+n va r.... TMucFnnFIG1E1sISSUEDwS~w~TlfnoFlNFrnN,~noNON~YN~o P. O. Box 1137 _~` • "" "1°t~ uloN T"E cmnFYGTE NotnEn oTIER nIAN THOSE PROV1oEO iN' Richmond, VA 23218-1137 o~ov~;,F~FanDF~o~TME~FOU°OEGES~T~DN~D, EIXTEND Ofl ALTQi TIE COMPANIES AFFORDING COVERAGE ~ A TRAN6CONTZNENTAL IN8 CO nauREo RII8 Lakeland IET~hA"r B FEDERAL INSIIRANCS CO 2215 Interstate Drive Lakeland, FL 33085 I~ C PACIFIC EMPLOYERS INB CO m+oAN/ D ~rr~ ~ x r'~ ~''~~~J'l~adei^~ ~i:4/~.W.6YL..fI •/P" 4" 4 ~ ii' H.$ ~ .(,., :'a'~ ~w6Y ~ : ~4 L'~S +~ P ~u ~ ~ ~ ~ Y 1~ . . IX~ /R i Y 2 '.ZL n 'G'~ 3Fu.D~.~w.W ~uun~:: THIS IS 70 CERTIFY THAT POLICIES OF INSURANCE LISTED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMEO IIEIEIN FDfl TIE POLICY PHiIOD INOIGTED. NOTWfTNSTANDINGANY REOUIREMEM TFIiM OR CONDITION OF , ANY COI17W1CT OR OTHER DOCUMENT WITH RESPECT 1b NRIICH THE CERTFlG7E MAY BE ISSUED OR MAY PEATNN, THE INSURANCE AFFORDED BY THE O P LICIES LISTED HEREIN IS SUBJECT TO ALL THE TERMS. CONOR10R5 ANOflICLVS10N5 OF SUCH POUGES. LIMITS SHOWN MAY HAVE BEEN REWN;ED BY PND CWMS ~ TYPE OF MYRANOE TA POLICY NUYlER POLICY' EAECiNE POLICY F]OIRATEM/ GTE P'M/DO/Wl G1E UMTS °pEw`D"° - E`^ M166621013 10 01 97 / / 10 Ol 98 / / oElERrL AOC1EGYTE x coN~v+auoENETVN.u~eurr S :ooooo00 ^aAUSMwEg~Y,im PYiooUCrsOGLV~pAOO S zoooooe owrmscvNrruicroRaPROr. t~90N"LiA°+++"t"+' S looooo0 ~H S iooooo0 FEE GMADE P+Y ar Sr.) S looooo0 A~0"10p+E""B1TM BIIA166620993 10/01/97 10/01/98 I'ED'D~t"`"°"'^"1p"~ S loooo x AHYAUro SIIA166621030 (TB) 10/01/97 10/01/98 OO~PED~~ S Loooooa Auow.EOAUTOS BIIA166621044 (!SA) 10/01/97 10/01/98 eoo aclEnuEO Auros irYaNRrN«P.nanl S HsIEDAUras eoo~r rulRr F.~ .mwn9 S NaNawrEO Avros PROPERn MI.u(E s w IAO E uAeurr AHY ADfo AU7o ollr - FA ACGWQIF S ~;., onERTlwrAUroarav :~ ri.`~~ .."~ EAC/I AOC~FM s D(CE+{ UABIIIY ~~~ S 9879650292 10/01/97 10/01/98 FAa+ooarsYl vr~ S xsooooo0 x uMelsrcA FORD DTIER THAN DMBi81A FORM AO~`IE S 2sooooo0 ,a~O1f"T10N""o WLRC42477916 10/01/97 10/01/98 ST B AMCR/WffS ' SODDDD ~t++~~tT s DoEA~ - PaucY uMr S sooooo onrn asEAE-EAaElsYat£ S sooooo oFarnvrloN aF OPEIUnON4/lD('wT10NS/YE]fQEB/>iPEtlill REVS CERTiFlCATE HOLDER CANCELUTON SHOULD ANY OF THE POLICIES LISTED HEREIN BE CANCELIEU BEFORE THE E%PIMTION DATE CITY OF ATLANTIC BEACH - FL THE. THE INSURER AFFdiDING COVERAGE WILL ENDEAVOR 70 MNL 0 GAYS WRITTEN 1200 SANDPIPER LANE NOTICE TO THE CERTFIGTE HOIDEII OHEREIN FNUAE 70 NOnCE , ATLANTIC BEACH, FL 32233-638] SHNLiM NOO&JGATION 011 OF ANV UPON THEI AFFpIDING ITS AGEYTS M . OR OF FIGTE ,LM ~: wtpMl vAloA+a- 5/07/98 PAGE: 1 OF 1 CII7 OP ATLANTIC BEACH DOCIJl~Ny' REQUTAEID;HTS CHECKLIST L_I BID aoNa (if required on [hie L -.~ ORIGINAL Inauranee Cereifieata• or faeaimila• era NQACCEPTABLE (copies, Xaroxee, AC1aatle Baaeh to Cerci~e Holderin~hovingichey! have ebtaiaed sad rill continue to carry Workets' Compeasation,.publie and prlvata liability, and properey damages iaaurane• during the life of th• r j contract. L,~J T6raa (3) references from companies or individuals !or rhom the bidder has completed work or provided a preduee during the past 12 months, e! a comparable ^1:a rnd nature as ehi• pro~ecc. Hovevar, naming _ she City of Aelantie Beach as • reference on past projects is QNACC_ gpTAByE. I_.~ Proof of Occupational Ilcenees (copies ARE acceptable). C ~ Signed copy of Doeunenca Requirements Checklist. The above requiremento have been noted and are uaderetood by the bidder. GATE: .~~/ z~4d' ale xo. 97 98.1 Z (Bidder oz Agent) HID NO. y7y8_Y2 _ UNIFORH RENTAL/CLEAN INS FOR Pl1BLIC a0Rl4S ErtPLOYZF.B FOR A ONE-YEAR PERIOD SUBNTTTAi, pACE (Cunt~d) rV 5 of Gq../CS~i~cE~//!AL[!l•Jp BY M19QK ~ iP/BinlO 3I~7_R ~ SUSZIJES,. ADDRESS SICNATUR: GA/NCJ//~-Lrc G'L 3263 GEiJER/~C, mnNAGE2 F!. Jn[T 6LWP CITY, STMTR 6 ZI° CODE TITLE DATE ~~/,z 9 ~ f /- B~ _ 310 -/787 BUSINESS TELEPRONE CONTANT PERSON: C/HR/S HOOGLJ rxoNE NUtBER: /-~3p _ B69.8Y89 BID :JO. 9798-22 - UNIFORM RENTAL/CLEANING FOR PUBLIC NORKS.EMPLOYEES FOR A ONE-YEAR PERIOD SUBMITTAL PACE The folloving shall be the vetkly per person rentel eharQea •zcept as otherwise stated, based on five (5) ehangws, The total per person shall be •laven (11) trousers and ~leVen (11) shirts, excluding itamc for purchase. ITEM NO, DESCRIPTION UNIT PRICE 1 Short sleeved shirts 65/35 polyester cotton blend / 7,j 2 ~ Long cleaved shirts 65/35 Polyester cotton bland /. ]j 3 Short sleeved shirts 1002 cotton z .s o 4 Long sleeved shirrs 1002 cotton .Z .a U 5 Pants 65/35 polyester cotton blend 2.fo O 6 Pants 100x cotton 3.75 I Shorts 65/35 polyester cotton blend ,Z.f O B Shirts, saf..ty for aslding 7. $U 9 Pants, safety for welding ~.~ (~ 10 Coveralls (2 ea. for S men) / $ O 11 Jacket, walat length, logo (Purchase price) - ,Z %~/, ~ O 12 Jacket, hip length, logo (Purchase price) .~y.5O 13 Normnl repairs, ell items 14 Unreturned Bland Pants j4,,~.C IS Unretusned Cotton Pants ~ / 8. $~ 16 Unreturned Alend Shizre /1.0 O 1~ Unreturned Cotton Shire• j3 QJ 18 Carmant repozead missing cost ~ (,F ~.~.. ,. C.a..PgPw 6~a~ 19 Prep Charge , SO 2G Name Pmylem Charge J~ Z1 Company Emblem CharIIe j ~ ~ ~VfRS~zLD pR~C.s1G N8 °. a~o~C ~nlw,c r 3G9: n.~rt r~001/CEN - .... ~ ~ OF 111fSUR Alexander ~CE , One & Alexander Inc Tros cE Is"'c0"RnY,oo.~.y Liberty Place, CONF RTIFICATE IS ISSUED qg q I-', Philadel Suite 1000 DOES Np7N0 RIGHTS UPON OTTER OF INFpR THE CE 5 Il/9g ARA006 Phia, PA 19103 I PDUCIES BOW 'EXTEND ORALTER FICATE HOLDE MA170N ONLY THE COVERgGE pTMI~RDE pIBY A COMP ANIES AFFORDING I cowµ,. COVERAGE ~MSUAED I IFTTER A Reliance Insurance Com 11AR5 NRK UNIFORM SERVICES 'FTTO+~ a Pany FIRST STREET INC. Reliance Nat'l. Indemnity 8UR8,>~gK' CA 91502 ~~AM C coYO,~. LETTEq D ~VERgGES ': I co+ronNr THIS IS TO CERTIFY ~-' -'. - ~. ~ IETTFp E LVDICgTED, NOTWITLS~T T THE POLICIES OF INSURANCE LISTED BELOW CERTIFICg7E ANDING AHy REOUI HAVE BEEN ISSUED TO THE INSURED IXCLUSIONS OYCON~UEO Oq I,Igy pEATAW'ETMETw~M CONDITION OF ~--~~ DnIONS OF SUCH POLICIES. NCE AFFORDED BYY THCE NTMCT OR OTHER DpC~ENi W~ ~ ~ ~ ~ - EFOR THE POLK;Y pERIOp n'-E OF IYSVgAYCE POLICIES DESCRIBED HEREIN IS SU RESPECT TO WN I ~~' IRIYacR EJECT TO qll TH ICH THIS ~~RAI DAMUTY WUCY EFFECTNr1w.-.._ _ ETERMS. '~"~"~VE FpRY PgEY~~ ~" ~ ~uAPSe 3'aYPIETEp H~Arao ~+iwcnlAl DPER egao~ ooNra"c`°Zs x~.~. P"°°~'TM ~+VpAF WDI{Iry { AmqurD All ONNE°'`Vi(.1S (P'A..vM) ~~OAUrC>B IP*•~ I+wEDAUTOs "ONDAUrOs SELF-INSURED F( ss u,yAm. uYN~yyA FCyy ~TMER 1r1~N I/~IEl1A FOgY wowcExs eorrFwy~~ AYo EYKGKTb'llAlMY SANDPIPER LAME L„ SIC BEACN, FL 32233 4 NGA 149463407 NKA 149463509 NKA 149505509TX " ~Yya63309 (WI,OR,NC) NWA 149707908 vwrE fylWppA.ti 'WTE~4~IYI py~Y~ 0/ol/97ho/ol/98 i~ C I BI• itv :. . _- ~ IPeT uYln 0/01/97 e~Dn.YriAStr 0/01/98 ~~ s E17Dl.Y ~+AItV fPw.ooe„q s ~Tr ~+~ce s PRO~PE~aIYNa.Ar s COYYS+en s EACpH~O.~O~q~ ~~WTE j i... ,_ s 0/01/97 I10/O1/98 s FXPIRAnoN of TIE ABOyE DESCPoBED POIK'13',id,Gni,: ~+"i:~~:',~Si, ,:d. l ~~ MuL 3 o p,~yy T'~Of TME LssuING cOSw ~Wgi~E+ID~EAV~oR TMo ~~ BUT FA4URE TW O TEN NOTE TO THE CERTIFIG~TE T ~ ~ ~' qN0 UPON THE COy ~E ,r~L' ~R ~A~TWN OR q[/~[f.r...._ !:~Y2;;_ ~~' _ '"*~•, CITY OP Ai '.~~ 41NTIC BEACB DO(~![ENT 1u.QUIREI~M1'H CHECHLIST L ~ HID HOMD (if required on this pro~eet). L_... ) ORIGINAL Insurance Cartifieates (copies, JCeroxca, or facaimile• are DLUCCEPTAHLE), aasinR the City of Atlantic Heaeh as"Grtifieate Holder, shoving they Nava obtaltud and will continue eo carry Rorkere' Coetpaaaatioa, public and private liability, and Property dsuage insurance during the life of she y/~~ontra~t. C 1 Three (3) references frog coupaniea or indivtduala for whom she bidder has completed work or provided a product during cha past 12 aoatha, of a compdrable site sad nature es this project. Novavar, aening the City of Atlantic Heach as a refareace on past o~ecca is VDiACCEPTAHLE. I.` . Proof of Occupational licensee (copies AHE acceptable). ri~ Signed copy of Docuuente Roqulremeats Checklist. The abovs requirements have been aotad and ace understood by the bidder..-..~~~ HID ND. g7tj$'-Z'Z i1~.l11:1/. CERTIFICATE OF INSURANCE - "'"`°"""'"°°"" os~Il~9s anOOUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ON Y Alexander & Alexander IRC. L AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE One Liberty Place, Suite 1000 PoLICIESeELOw. Philadelphia, PA 19103 I COMPANIES AFFORDING COVERAGE ARA006A i ~~,,,,., A` I LETTER Reliance Insurance Company coMPANr B iPSUREO LETTER Reliance Nat' 1 . Indemnity ARAMARK UNIFORM SERVICES INC. ~,,,,,,,., 115 N. FIRST STREET C LETTER BURBANK CA 91502 , , ~,,,,~,~ D I~~ ' caMPANT E LETTER COVERAGES ~ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOw HAVE BEEN ISSUEDTO THE INSURED NAMED ABOVE fOR THE POLICY PERIOD INDICATkD. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDIIIGi: OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WMICN THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, TME INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. IXCLUSIONS AND CONDRIONS OF SUCH POLICIES. LTR I TYIE OF IwSURANCE POIICTNUY/ER ~~ F iI N ' UYTff TE IY Y/DONTI Y~» DATE IY OEM ERAL UA/IUTY BOOAY W.IURT OOC_ t I X COMPfEHFf6NEFORM NGA 149463407 10/01/97 ~10/O1/98 ~9ooILTPEAXiYA00. s X E'{>EMEIEgrrdPERATgN$ RROPERTY OMIAGE OCC. f X aaLOSIOH a~ wsE wvv+o I PROVE.RTr aMACe.cc. s X PRDOUCTS,wMPLETEnaPER aaPDmMeE.ED000 s 1 000 00 X CONTRACIWL i BIaPDCOMBgaEDAOG , , s NONE X E+oEPENOENr coNmACroRS E'E{6pNAL EEAyiY AGG. s X aroADFaaMESIOPEanoAMACE Pers. In' . O c 1 000 00 I X PEtlSONALwJURY Includ es Li uor Law Lia flit & ndors Li bilit AUTO YO/IU: UA/IUTY eooLr X ANT AUro rEAmr lP«P.~+a^I s AuowHEDAUraslP,ti,P.,,.l NKA 149463509 10/01/97 10/01/98 AuawlrtDAUrnslP~m.PUTf,Ei.I NKA 149505509TX ~~ t X HEaEDAUrag X HDNamiEDAUTas PaaPEF+TVOAMACE s cARACe LNBaJ1Y /ooar HAIRY a X SELF-INSURED F PHYSICAL DAMAGE cosaNEnryD~E t 1 000 00 EXCESS LU1dUTT EA0I OCCURREEICE f U1IBIELU f01/1 AOGi~GATE ! OTHER THAN UMBREl1A FORM woawr/ corrE ,sE NWA 149463309 0/01/97 10/01/98 X srATUmnL//Ts r Taw (WI NC) OR 1 000 00 n , , EAOIAODOENT s AR EYP1O1~'• ° ' NWA 149707908 10/01/97 10/01/98 osEwsE~oucYUar s 1 000 00 "A 'L'T' (All Others) OEXJl4E~Id1EMRDYEE : 1 000 00 onIER OESCRIITgM Of 0-EAATIONMOCATIOMSNFNICIfSISIECIY ITEW ~i rii CEREIFICATEHOIDER ~%.S; ! „i ./iG yr% %/y ~,.~{ j: // ,..,!, .;i~!~VIT'~H~/ ~~~u~. .% v :~•i '~ 4% . , , . „ , , n, , : „r, . ' CITY OF ATLANTIC BEACH gHOUIn ANr ~ TME AeovE DESCRBED Pouaes BE CJWCEU.ED BEFORE THE 800 SEMINOLE ROAD ~` IXp~TKK+ DATE n+ERE~. TME IssulNa coMPANr wlu ENDEAVOR ro ATLANTIC BEACH, FL 32233 ~ MAA 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SMALL IMPOSE NO OBLN3ATION OR MC! 564 LYIBILRY OF ANY qND UPON THE COMPANY, RS AGENTS OR REPRESEMA7NE5. ~ ;': AUTIIOIYIIDIIEfpESEMTA /f n~, I I _ I /, i iy ii.• -. i // iii , / _r / /r i r / / ~~ /i ~ . ACORD2S~7190)~~i~~/%/icy/,~iii,~f. /~%~i!dw,.,~s,. ,i/ir~9i„i/,is //,~ ~~%'~'~i~~5/.iii:.';~y/,~i,,~!'-Y°71COFiG;COfiPON11iC1E~9i0 1997-1998 OCCUPATIONAL LICENSE TAB( LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY OF JACKSONVILLE and/or COUNTY OF DWAL, FLORIDA 271 EAST FORSYTN STREET ROOM 170, JACRSO.t~V IILE, Fl'; 12202tPN 19W10700010 FAJt (90g670-IQ2 Note - A peneltY if imposes /er leilwe to kqp tni>~icen}e exhi0<NA conaP ~' et Yow nteDlislxnent or piece o/ Wsinesi. Tnia ^canfe is Iwnisn~A in pwaoinee el el4ptm ]70• ] rty'oroiruxRe coeu. % > ~. ~; ARAt1/1RK UNIFORM SERVICES; INC ~ ~ 07 ATTN TA7( DEPT ~ ~ ~ %~~ ~ PO BOX 7891 •~< ~" _ BURBANK, CA 81510 ~ ~. -- J•~~~Rx~iu '~ ~- r+a-. < e ..;3,, _• ACCOUNT'NUMBER:.-054y59'000U-j LOCATIONsADDgRq i OESCRIPT County License Municipal License VALID ' UB C'SERVICE OR REPAIR - C" ~ P. : , OT Sf,E . ~,._ .: -`:770 : 323-079 , Co n ' 7az: . . :772326: i Mun1 a a z: = °-f.~ F ~ _ -:: ~,Jeta' 2 ids ~~ tL-sL .. ~ x ~ 3 or FROH~dCTOB~ER 1 TO SEPTaE~'t E 0 ~, B X3 , O 997~. i' t >> .'>1ti 1i at ~ ~ Ye _ .;' 593.75 5996.25 $1,090.00 lggg -. TAX DEPTMNT. AUG 2 7 1997 RCPT //: OO1T004703 DATE: 8/14/1997 AHT: $1,090.00 ATTENTION "'The Following Construction Contractors Require Additional Licensure"' ALARM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDING SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUM/VINYL ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING Tnis is en occupetionel license bx onlY- It ooef nol permit the G<enaee to violsu enY •xi stirq ,eyolerpY or ioninP lewd e/ Ne CovntY or City. Nor eoes it exempt tM liesmee from enY olno lieenfe or permit reewree DY few. Tnis is rqt • certiliution o/ 1De licenseri a ewliliution. TAX COLLECTOR THIS BECOMES A RECEIPT AFTER VALIDATION DID N0. 9798-22 - UtliFOAN RE A ONE-YLAE SUSY.ITTA:. ?ACE (Coat'd) ..r - " ' y7?et': f'DR PUELIC STORKS E:~LOYBFS POA ' RR>~aL ~n~r.-. svu EY Tl~)y Q~.,..,wk. 3IJJsR ~ 3S`~ F. Zt sT ~~~~{-- EL~RIlIP,SS A7DRP.95 - S NA . Fc. 3 22.06 A n+r~cf /s CITY, TATbT B S ZIp COpE TITLE _ DATE: 'j 12-9$' 359~96o'J hUSISE55 TE:.YPHOFE coxTA~~ rEasoN:~ !k-:o~,,,l~;,Yw¢t r ; = ... PHGPIP NU!{BZA: ~9GSll) ~ -~ - ~ARAMAitk Uniform Services References from Aramark Uniforms Services for The City of Atlantic Beach 1. Rhone-Poulence (912) 729-9123 Kim McKendree 2. City of Jacksonville (904) 630-5400 Mark Daniels 3. City of Kingsland (912) 496-2563 David Drury 357 a 21sT sTesFr J~acsoNnui. ~. 3no6 9W 359%00 ~'i - e 5:0 ::J. 9798-21 - I":IFOR.\ R=aTAi.ICiaAX.XG FCn P1'B:Ii. HORTS E_~?IA°EES e0~ r. CVS-:"EAP. PT_Rli~~ SO8".lI'A:. PACE T!ie follth:ing ahtil ~a c!:e vvakly der peraor. :eatel charges except as etherviae stated, :sae: un five (5) changes. The [seal pe_ parson ahal'_ be [levee ;11) t:ousera end eleven (111 ehlrts, excluding itaoa for purchaaa. LT'c9 Y0. :;ESCR=PTIO\ ~ L&I" PRICE Shor_ sieeve3 a~irte ES/~5 polyaarer coccan blend .45 2 Long sleeved elticts 65/35 polyeata- cotter. 'sled .45 3 Short sleeved ahi:es 100A cotton .75 Lo :g sleeved shirts 1002 cotton .75 S =ants ES!35 polyester cotton blend .60 6 Pants 1003 cotton 7S 7 Ehorca SS/35 Dclyeater cotton blend .60 8 Shicts, safety for vnlding (NOimex) 1 -4F 9 Pants, safety for welding (Normex) 1.55 i0 Coveralls (2 ea. for 5 nee) 1.00 11 Jacaet, caist length, logo (P~,te4ase pricel 29.95 1.c .Iacktt, h1p length, logo (PU:thaaG price) 29.95 _ l3 \=real repairs, ell icene N/C =+ I'nreturnad Blend Penis 21 _ 75 15 ~L'n:turned Cction Pents ~J 75' 16 Cr.:e:urged Rlend Shirts 15-qS 17 t:rrerurned Cotton Shirts 16.95 :P Gamant reports[ eieaing cocc N C .9 °rep Charge _ 50 ZO hams Fr.?la^. Ctiasae .75 ?? Coa.pary Enblea Charge 1.50 MHY-19-90 0t3: 19 HM HRfi PIHNK i ~ j i May J9, 1998 i City Of Atlantic Beach Alta Ma. L+tVake Dear Ma. LaVake: Thanlt you, Tim Dennutrk ' District Manager I - 9093399681 P.02 ,~''~ARAMARK Uniform Services To rlarify our bid rates, reference to bid ~ 9798-22, item numbers i-9 should be multiplied by 5 to give the weekly rental rates for lmployec. On item N 10, please multiply by two. 3S7 E xla 8rver ' J~coa~mu.F<~xxae 9017599f00 MAY-19-98 08:19 AM RRAMARK 9043399681 P.01 I ' I ~'~-,y~ ~ ~ F~'NEADER SHEET Uniform Services t ; i FAX # (904) 359-9691 PHONE # 3SA-9d0p FAX # (904) 35~-968Y PHONE # 3S9 9650 ' I I 3S7 EAST 21ST STREET JAC&SnNVLLE, pZ 32206 1226 EAST BTHSTREET JACBSONVIILE, FL 32206 I ~ I *#iii#*###iii#iiii##iiiiiiiii#iiiiiiiiiii#*iitiitiii ' ~ ii#*i###i##iii#iii#iiiiii###i*iiiiiiiiiiiii#1ti##i*i i j ~ A DATE: I~ v TO: i ;FROM:- i ~ en ~ ~p~~lt.Cf._. # OFPAGES:_~INCLUDING COVER SHEET I i ~ - ~ COMMENTS: I i i 157 L ]lfr Jlf¢~ I 1.ouCwvnu, fL 73IOf ~ fW 73l N00 l -. - -.,~ CITY OF ATI.AHTIC BEACH Doco~n-HT REQUIRE[~NTS C~CXyIST C BID BOND (lf required on this Project). L-I C L_I C-7 ORI~ltt~L Insurance Certificates (copies, Xeroxes, or facsimiles are UNACCEPTABLE) Atlantic Beach as Certi~ olderinshovingitheyf have obtained and viii continue to carry Workers' Compensation, public and private liability, and. property dama8e insurance during the life of the contract. Three (3) references from companies or individuals for vhom the bl~dthehas completed work or provided a product durln size and nature as thieat 12 months, of a comparable the City of Atlantic Beach°asca~ Hovever, naming projects Ss UNACC_=LE. reference on past Proof of Occupational licenses (copies ARE acceptable). Signed copy of Docurients Requirements Checklist. The above requirements have been noted and are understood by the bidder. DATE; BID N0. (Bidder or Agent) 0 form w.9 lrtev~ ~~9~1 Note: Writing 'Applied Foi on the lortn means that Wu nave already applied fa a TIN OR that you intend fo apply for One As soon az you receive your TIN, complete another Form W-9, include your TIN, sign and date the lortn, and give it to the requester. Penalties Failure To Furnish TIN.~f you fail to furnish your correct TIN to a requester, you are subject to a penalty of 550 for each such lailure unless your lailure is due to reasonable cause and not to willful neglect CMI Penalty for False IMortnation Mrith Respell to yYlUtlwfdveg.--I( you make a false statement with no reasonable basis that resulCS cm no backup withholdng, you are subject to a 5500 pertalry. Crlmhlal Penalty for Falsltyclg Irdortnation-1KdifuAY tab~9 certifications or atfumations may subjed you to criminal penalties rncludtng fines and/or imprisonment Misuse of TINs.~f tfte requester drsdoses or uses TINS in vidation of Federal Ww, the requester may be subject to civil and criminal penalties. Specific Instructions Name.-N you are an individual, you must generally enter the name shown on your social sectaity Lard. However, if you have dtartged your last name, for instance, due to martiage, wittqut inlortning the Sot9al Security Administration of the name change, please enter your first name, the last name shown on your socal seariry card. and your new last flame. Sole Prcpriefor. You must enter your 4Wividttal rwtte. (Enter either ytwr SSN or FJN in Part 1.) You may also enter your business name or'doing business as' name on the business name Arte. Enter your name as shown on your social searfty card and business name as it was used to apply for your EIN on Forth SS-4. Part F-Taxpayer Idcttification Number (TIM You must enter your TIN in the appropriate box. It you are a sde proprietor, you may enter your SSN or EIN. Also see the chart on this page for further clarification of name and TIN combinations. II you do not nave a TIN, lollow the insUVCtions under How To Get a TIN on page t. Part Il~or Payees Exempt From Backup ~thholdinc individuals (including sole proprietors) are not exempt from backup wiihhdQng. Corporations are exempt horn backup wimholtling for certain payments, sues as interest and dividends. For a complete 14: of exempt payees, see the separate In;wchons for the Requester of Forth v/-9 11 you are exempt Irom backup wi[tttttNding, you shaAd stia complete this form to avoid possible ertoneous backup withholding. Enter your cortect TIN in Part I, write 'Exempt' in Part II, and sign and tlate the forth. II you are a nonresident alien or a foreign entity not subject to backup withhOltling, give the requester a completed Forth W-8, Certificate of Foreign Status. Part III--CMifiration For a jdnt account, only Ne person whose TIN a shown in Part I shoved sign. t. IMKest, Dividend. and Barter Exchange Accounts Opened Before 1984 and Broker Accounts Considered Active Dying 1983. You must give yola correct T1N, but you do not have to sign the certification. 2 Interest, Dividend, Broker, and Barter Exchange Accounts Opened After 1983 and &~~ker Acwtlnb Considered Inactive f .ring 1983. You must sign the certific:don or backup withhddng wiA apply. If you are subject to badglp withhokfing and you are mercy providing your xrtect TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real Estate Transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other Payments- You must give your correct TIN, but you do not have to sign the urtifica6on unless you have been notified of an incorrect TIN. Other payments irldutle payments made in the course of the requester's trade a business for rents, royalties, gooCS (other than fills for merdtardise), medical and tteatth care services, payments to a rtonempkryee for services (rncludirtg attorney and accounting feet), and payments fo axtain fishing boat crew members. 5. Mortgage Interest Paid sty You, Acquisltlon or AbarWOnmerlt of Seaaed Property, Cancellation of Debt, a IFiA Corttribtfions You must give your correct TIN, but you do not have to sign the certification. Privacy Ad Notice Section 6109 requvaz you to give your cortect TIN to persons wtto must file information returns with the IRS to report interest, dividends, and certain other income paiC to you, mortgage interest you paitl, me acquisition or abandonment of secured property, cancellation of debt, or contnbulwns you made to an IFtlt The IRS uses the numbers for identificatbn purposes and to nelo verily Ne accuracy of your tax return. You must provide your TIN vrhelhef O< not y0U are fegyired b file a tax return. Payers must generally withhold 3196 of taxable interest, drviderttl and certain outer Payments to a payeC who does not give a TIN to a payee Certain penalties may also apply, What Name and Number To Give the Requester For This tyee ar account Give fume art0 SN et t. Yiavaual mr irWriyul z iw «nae Ttr atom owrrr al tti .+okaub fgrv aoeoux «. i mrrp:ro acro,n9 MOs. M /rst i6viorl an h aesarx S Getodn acmux of The inert r 1lnfxY ttkYklltll ca b Mrors xc0 ~. a the u^••~ Ter granter-itetee rteao0r songs e\6I ~Y1br 6 am nave) b. sorasW trts itr acaal avers ~ aooova cut a rot ataga«Wd bin «rs sane w S sots Pep»oMV Tlr owrwr for tNS tyP. of accurst Gka nanr ano ELI of Q sole voorerervro ier owrs r 7. A vYe atal ester, « sr]al MOb' csrtsa bet a COrpaar ier Cerperaaat 9. Ksetatct, rLO. Tlb orpsYraaGn ratgber, durMd.. mueaaeret «ees ruaeoot e, a,mmn v td Parbert+G Trr Oaratersli0 11. AhMS «repsbred incite The brols«romFSa t2 Aosurt .M fro Ter evert arkay beoarbrra or AyrNeae n trr runs of a acre ar9ity tads as • sat « bml . e d rr*e . e sht r e 9o oeact «prisap rrt noshes agraliral Ixop~tt IstJrnenp 'tirt Rv arE utss er rrrrr of ar Psson waro nxrear Toe M~ q~cN er infers wrr ant knit ar mitora 591 e rw mat Yw tar trrSwi0ial rsrR Ota)at nary a!w ens tar bteiam «'OUSy Oiaitses d rsrtn You rtvy w aas yar SSN «EIN. • tat bst an0 c.ds M rrrr b ar regal tna4 aama « oaebn bat too rot turitlt er Tor W h prs«r rapraserptM a hew trace ti YqY .nor teaa k rot wsQur0 n eve aceara acs) Note: a no name i5 cscie0 when npT flaNl one Harr a isred, Inc rbmber wY ba mrsidared W fx OMf of o,e irsl rttYrM letad. 1S -••• - `" ""`~""" .o:v..vas»r,..:.„r ,.n.r a.... s..v. neyuwc lur ra.cNaycr Identification Number and Certification carve corm [o vte requester Oo N0T send to the IRS. Narne (tt Jo:a tomes, f9 frst aM rode Irie srne d lee prrson or attar v+lwu tramcar you rota n Pan I beto.. See Mecwdlan ca iaR 2 H yoix same ha IaageL) auaYlGil tome (5de P,opiNOrs see l'etllldlerl5 M N9e 2J - I'le~x ,~,eO, appropeule twc ^ trol"iduaVSde popridp ^ Corrro,atgn ^ Partr,ersttio ^ ptner - --•---••----------------- ------- IGdress (num0er, aV,!et, an0 apt ar wile roJ Requester's reme end aOeress (OpligrtaQ City, state and LP code Tax a er Identification Number IN test aocamt mmueds) here Ioptloruq nt« your TIN in the appropriate box. For tlividuals, this i5 your soda) secudry number sodas saavlty rxmb.r SN). For sde proprietors. see the Irtstrtletiorts l i i oyer t page 2 For other entit s your emp es, k entification number (EIN). M you do rat have a !mbar, see How To Get a TIN bebw. oR For Payees Exempt From Backup Nfithholdtng (See part h otc h the aocamt is in more then one rrame Employer ae^aauaan nn,Wr ittsWdiare on Page?) , m the dtart on page 2 for gui~dNirles on whose ember to erRer. Certification id« PafAties d perjury, 1 terlify Iflrt: The nurttb« stavrtl on thiT form k rtry coned taxpay« idrxtlifiatbn number (or 1 am wdtirg for a numlxr to be issued to me), and I am nd subject to backup witNal6ng because: (a) I em exempt flan bedarp witltddug, or (b) 1 have rat been notlfied try the kaarttal Revenue Service that I am subject to backup wiasldding as a result of a !allure to report a0 klt«est or dividends, or (d the IRS Ims noWied me that 1 am no bng« subject to lxdvp vrimtaldirg. >rtihraeon frlstruetiores.-You must cross oul hem 2 etwve X you have been notified ley 1M IRS that you are evnently subject to lsadogf trVtoWing txcause M undeneponirg fm«est or dividends on your tax return For real estate trensadiors, hem 2 does not appy. For mortgage :crest paid,lM eopuisilion a ebandotmlent of secured property, earlcatlatlOrl Ol debt Cdrllrlblaiort5 to en kd~ividual reGrertwlt ananpxtrerrt Uy, and generaly paymerRS other than is«est end dividends. you tae not reglired to sign the Cenifitation, but you nest provide ydr oorteet V. (Atso see Fart Ul Mstrur.-tiorts en page 2.) ~ . gn =re Slynrturc - Drte - :Cion references are to the Irrtema! 'venue Code. rpose d Form-,4 person who is 7uired to fie en hfomlation relum with IRS rtnat get your coned TIN to report ~rtte paid to you, real estate nsactiorts, mortgage ins«est you paid, acgtdtltlon or abardorvnerrt of secured operry, eanoellation of debt or rltributiors you made to an IWl Use rm W-9 to give your correct TIN to the auest« (the person requesting your TtM d, wilt applicable, (1) to c«tity the TIN u are giving is coned (or you are waiting - a number to be iswib), r1) to cenily u are not wbject to backup withholding, (3) to cWim exemption from backup 'hhdding it you are an exempl payee. nng your CArreCl TIN and making Inc propriale CeniftCa[ion5 will prevent stain payments Isom txing subject to ckup withholding. Ire: 11 a requester gives you a loan other rn a W-9 fo request your TIN, you must rM rques(er's !wen it d is suDsrantially vlar fo this Fonn W-9. zat Is f2ackup Withholding7-persons :king certain payments to you must rindd and pay to the IRS 31% of such payments und« certain oondrtions. This k called 'badap withttoldirtg.-~ Payments that could basubjeG to badalp wtthtalding fndude Interest dtvid«ds, Woken and barter exchange trarsactlorts, . rents. royalties. norlernployee Pay. and certain payments from f5hing boat operators. Real estate transactions are rat subject to backup wdhtaltfmg. H you give the requester your coned TIN. make the proper certificaliora, and report ati your taxable Interest and dividends On your tax retUftl, your payments wig rat be subject to badap withholding. Payments you receive wdl be subject to backup wimttoldmg if: 1. You do not furnish your TIN to the requester, or 2 The IRS teas the requester that you famished en inconect TIN, or 3. The IRS tdts you that you are subject to backup withhdding because you did not report all your interest and dividends en your tax return (tor reportable interest and dividends ony), or a. You do not certify to the request« that you are not wt>jed to backup vriNholding under 3 above ((or reportable interest and dividend aocauns opened after 1983 onl», or -~ 5. You do not certify yore TIN. See the Part Ill k>,tructiorts for exca{rtbrts.' ; '-' - Cerfaln payees and payments ere .., .... exempt from backup withholdng and infonnationreporting. See the Pan II Instnrttiorts and the separate ktstructlons for the Requester of Forth W-9. How To Get a TIHr•-It you do not have a TIN, apply for one 4nmetLatrAy. TO appy, get Form SSS, Apptieation for a Social Secvriry Number Card (for Individuals). from your local office of the Social Sadrriry Adrninistratbn, aForm SSA, AppGCation for Funploy« Identification Number (lot businesses and all other entities). from your local IRS office. I( you do not have a TIN, write 'Applied For fn the space for the TIN in Pan I, sign and date the form, and give it to the request«. G«t«aly, you will then trove 60 days to get a TIN and give it to the requester. If the requester does not receive your TIN within 60 days, backup withholding, it applcable, will begin and continue until you famish your TIN.- _ 17 Forth W-g (nee. 3.9q BID N0. 9799-22 - UNIFORM RENTAL/CLEANING FOR PUBLIC WORKS E•U'LOYEES POR A ONE-YEAR PERIOD SUBMITTAL PAGE (Cont'd) BIJDZH BUSINESS ADDRESS CITY, STATE 6 ZIP CODE CONTANT PERSON: SIGNATUPF TITLE BUSINESS T.E:.EPHONE PHONE NUMBER: BID N0. 9798-22 - UNIFORM RENTAL/CLEANING FOR PUBLIC WORKS EMPLOYEES FOR F. ONE-YEAF. PERIOD SUBMITTAL PAGE The following shall be the weekly per person rental charges except as otherwise stated, based on five (5) changes. The total per person shall be eleven (11) trousers and eleven (11) shirts, excluding items for purchase. IT~f N0. llESCRIPTION UNIT PRICE 1 Short sleeved shirts 65/35 polyester cotton blend 2 Long sleeved shirts 65/35 polyester cotton blend 3 Short sleeved shirts 1002 cotton 4 Long sleeved shirts 100x cotton 5 Pants 65/35 polyester cotton blend 6 Pants 1002 cotton 7 Shorts 65/35 polyester cotton blend 8 Shirts, safety for welding 9 Pants, safety for welding 10 Coveralls (2 ea. for 5 men) 11 Jacket, waist length, logo (Purchase price) 12 Jacket, hip length, logo (Purchase price) 13 Normal repairs, all items 14 Unreturned Blend Pants 15 Unreturned Cotton Pants 16 Unreturned Blend Shirts 17 Unreturned Cotton Shirts 18 Garment reported missing cost 19 Prep Charge 20 Name Emplem Charge 21 Company Emblem Charge 6. Uniforms shall be delivered to and picked up and returned to the following City location: City of Atlantic Beach Public Works Department 1200 Sandpiper Lane Atlantic Beach, Florida 32233 7. The vendor shall launder and repair or replace uniforms as applicable. If the cost of repairs is not included in the rental charge, it shall be stated separately. Costs for garment reported as missing shall also be quoted. 8. A City logo patch shall be sewn over the left pocket worded "CITY OF ATLA.yTIC BEACH ", and a patch sewn on the right side of the shirt indicating the employee's first name. 9. All employees shall be fitted by the vendor according to sleeve length for long sleeved shirts. Trousers shall be fitted for both waist size and trouser leg inseam. A copy of each individual's measurements shall be given to the Purchasing Department. Uniforms provided which do not fit properly according to the measurements will be returned to the vendor without obligation to the City. 10. Prices for all garments, other than jackets, shall be quoted on a weekly rental basis, including laundering and nor..al repairs. There shall be eleven (11) sets per employee to enable each person to receive five sets, turn in five sets, and have one to wear at the time of weekly turn-in. 11. Employees will turn in weekly for laundry and applicable repair those uniforms worn during the previous week. This will normally consist of five sets except when the employee has worked less than five days during the prior week. The uniforms turned in during the previous week shall be returned in exchange. A consistent day of the week shall be scheduled for pickup and delivery. Pickups and deliveries shall be made weekly on the designated day between 7:30 AM and 3:00 PY., 2fonday through Friday, except for legal holidays for which prescheduled alternate arrangezents shall be made. BID N0. 9798-22 - UNIFORM RENTAL/CLEANI.iG FOR PUBLIC WORKS EI~LOYEES FOR A ONE-YEAR PERIOD SPECIFICATIONS (Cont'd): HIP LENGTH JACKET: Fabric: Blend: Finish: Closure: Collar: Cuffs: Pockets: Length: Other: SHORTS• (as a summer option) 7-1/2 oz twill 65x polyester/35:c combed cotton Pre-cure durable press Solid brass sipper Tvo-piece topstitched w/sewn-in stays Two-position adjustable Two lower inset on seam pockets and patch pocket on left sleeve 29" Permanently lined w/black 100;c nylon taffeta quilted to a 1/8" polyurethane foam The same specifications as 65'w polyester 35A combed cotton Work Pants. SPECIAL INSTRUCTIONS TO BIDDERS: 1. All uniform items must be NEW ISSUE. 2. The successful bidder shall be in position to promptly take measurements of all personnel to be uniformed shortly after notice of bid award. The City will provide for as many affected employees as possible to be present. A make-up date shall be scheduled shortly thereafter for measuring those persons who were not available on the previous date when measurements were taken. 3. Of the approximately 34 employees who will be provided unifors, shirts and pants will be provided for one (1) City welder. These uniforms shall be 1002 cotton, flame resistant, and comply with the State of Florida llepartment of Safety which has adopted OSHA regulations. As an exaaple, Nomex is an acceptable material. 4. The vendor shall make clear all terms under which any special uniforms, such as Extra Extra Large (XXI,), e.g., may be turned back by the City, including any applicable charges due from the City should the individual for whom the uniform was provided is no longer included. S. New employees shall be fitted during their first week of employment and a full set of eleven (11) uniforms shall be provided within one week. BID N0. 9798-22 - UNIFORSf RENTAL/CLEANING FOR PUBLIC WORKS EMPLOYEES FOR A ONE YEAR PERIOD (Cont'd): 1002 COTTON WORK PANTS: Fabric: Blend: Finish: Closure: Pockets: Silhouette: Other: 8-1/4 oz. preshrunk twill 1005 Optimum color fastness Heavy duty brass ratcheting zipper Two slack style front pockets, two set-in hip pockets, darts over hip pockets for. better fit Slight taper Synthetic blend pocketing 655 POLYESTER 355 COMBED COTTON WORK PA.*ITS: Fabric: Blend: Finish: Closure: Pockets: Silhouette: 7-3/4 oz twill 655 polyester/35x combed cotton Post-cure durable press Heavy duty brass ratcheting zipper Two slack st;~le front pockets, two set-in hip pockets, darts over hip pockets for better fit. Slight taper COVERALLS: Fabric: 7-1/2 oz. twill For five (5) already Blend: 655 polyester/355 cotton unifomed employees Finish: Pre-cure durable press for weedeating Closure: Two-way brass zipper, gripper at top and at neck Collar: One-piece Cuffs: Aemmed sleeves Pockets: Set-in front pockets, two breast pockets, two patch hip pockets, rule pocket. Other: Four-needle false band Safetystitched mainseams Action back Side vent openings Sized to be worn over clothes SLASH POCKET JACKET: Fabric: Blend: Finish: Closure: Collar: Cuffs: Pockets: Length: Other: 7-1/2 oz twill 655 polyester/355 combed cotton Pre-cure durable press Solid brass zipper Two-piece, topstiched w/sewn-in stays Two position adjustable Two lower inset slash pockets and patch pocket on left sleeve Waist length Per¢anently lined w/black 1005 nylon taffeta quilted to a 1/8" polyurethane foam Adjustable waistband tabs BID N0. 9798-22 - UNIFORM RENTAL/CLEANING FOR PUBLIC WORKS iiTfl?LOYEES FOR A ONE-YEAR PERIOD SCOPE OF WORK: The City of Atlantic Beach is seeking a unifoz+a rental and cleaniag ccmpany to provide industrial uniforms to approximately thirty-four Public Works employees, each employee to have an inventory of eleven (11) pants and eleven (11) shirts. Of these approximately thirty-four employees, five will also be provided two (2) coveralls each. A winter jacket will also be provided to each employee. In addition to the above uniforms, an inventory of seven hundred and fifty (750) 1$" x 18" red shop towels will be required. ::inimua specifications for each article of clothing are outlined on the following pages. Each uniform offered must meet or exceed these specifica- tions. SPECIFICATIONS: 1002 COTTON WORK SHIRT: Fabric: Blend: Finish: Closure: Collar: Cuffs: Facing: Pockets: Other: 5 oz twill 1001 cotton Pre-shrunk Six buttons w/vertical buttonholes, gripper at neck on long sleeve, short sleeve has button at neck. Two-piece lined; no collar stays One-piece fully lines. Stiched-down front Two button-thru hex style pockets w/angled barracks, barracked pencil stall in left pocket. Separate two-piece yoke Polyester and polycore thread on mainseams 65R POLYESTER 35x COMBED COTTON WORK SHIRT: Fabric: Blend: Finish: Closure: Collar: Cuffs: Facing: Pockets: Other: 4-1/4 oz. poplin 65i polyester/35x combed cotton Pre-cure durable press w/soil release Six buttons w/vertical buttonholes, gripper at neck Two-piece lined w/sewn-in stays One-piece fully lined Slicked-down front Two button-thru hex style pockets w/angled barracks, barracked pencil stall in left pocket. Separate two-piece yoke The City of Atlantic Beach reserves the right [o reject any or all bids or parts of bide, waive informalities and technicalities, make award in whole or in part with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who leas been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public wozk, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of Lhe threshold amount provided in Section 287.017 for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLORIDA STATUTES). Joan LaVake Purchasing Agent * * * * * * * * * * * r * * * x * * * * * * * a : * * * * r * • * k CITY OF rQtlact<e b'eac! - ~lozida 1200 SANDPIPER LANE ~_-. _ _ _. _ _ ... _. _._ -.. ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 247-5618 ~~ FAX (904) 247-5819 April 16, 1998 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9798-22 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted IN TRIPLICATE, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, May 13, 1998, for UNIFORM RENTAL/CLEANING FOR PUBLIC WORKS EMPLOYEES FOR A 03E-YEAR PERIOD. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800-Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9798-22 - UNIFORM RENTAL/CLEANING FOR PUBLIC WORKS EMPLOYEES FOR A ONE-YEAR PERIOD, TO BE OPENED AT 3:00 PM, WEDNESDAY, MAY 13, 1998." Bidding Documents, specifications, and information regarding the bid may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE) naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 3. Proof of Occupational License (copies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. A completed Form W-9-Request for Taxpayer Identification Number and Certification will be required of the successful bidder. Bid prices must remain valid for ninety (90) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. BID N0. 9798-22 - UNIFORH RENTAL AND CLEANING FOR PUBLIC GIORKS EMPLOYEES FOR 12-MONTHS Mailing List: ARAMARK UNIFORM SERVICES 357 East 21st Street Jacksonville, FL 32206 CINTAS-THE UNIFORM PEOPLE 4825 Executive Park Court Jacksonville, FL 32216 GATEiJAY-ORANGE STATE UNIFORM RENTAL P. 0. Box 2607 Jacksonville, FL 32203 NATIONAL UNIFORM SERVICE 354 Park Street Jacksonville, FL 32204 RUS OF GAINESVILLE 6516 NW 18th Drive Gainesville, FL 32653 RENTAL UNIFORM SERVICE OF JACKSONVILLE 5698 Co~onvealth Avenue Jacksonville, FL RIVERSIDE UNIFORM RENTALS, INC. P. 0. Box 220 Starke, FL 32091 UNIPIRST 3029 Mercury Road Jacksonville, FL 32207 AGENDA ITEM NO:~~ COMMISSION MEETING DATE: ~- 2 L - 9 S CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: UNIFORM RENTAL AND CLEANING FOR PUBLIC WORKS EMPLOYEES SUBMITTED BY: Robert S. Kosoy/Director of Public Works DATE: May 20, 1998 BACKGROUND: On Wednesday, May 13, 1998, bids were opened for Uniform RentaUCleaning for Public Works Employees for a one yeaz period. The Purchasing Agent contacted eight local firms about the upcoming bid, but only two bidders responded: Aramazk Uniform Services, Inc. and RUS of Lakeland, Inc. The Aramazk bid was incorrect because the unit prices for items 1 - 10 were corrected by a letter received on May 19, 1998, five days after the bid opening. The RUS bid did not include any references and bidders were required to submit these references with their bid package. Therefore, we had no responsive bidders. RECOMMENDATION: Reject bids and authorize staff to rebid this one-yeaz contract. ATTACHMENTS: Bid Advertisement Bid Packages (2) 5/19/981etter from Aramazk to the Purchasing Agent List of Vendors contacted. / REVIEWED BY CITY MANAGER: ~1- I ~ U 6 e a s c w W C Y 6 C W O E U o C a 9 O ~ O O = W U a x w w O a z w U 6 Q a O X ~ w LL U LL Z a pV H rw U V ~ t- < a Z U a V ~ X J O v W Q O u H C w m o U V W O p. . a H °> w U OC a W W U N Q • a m 1- a Z m u n b O ~ u ' N w ~ u . i W 4 u ~ u x z • n u u I u . i u F w u T u ~ • • p V • ~ V W n O L H H p S I H u C 7 U q < y .q u ~ O a T •'I C B a 4 U ~ w O ~ a ~ u Y ~ a ~ U n r] 9• G F x •• • G N G q • u H MG 8 Ian ~ 9 N ~ `~ Y Y N ~ I C • 'N• ~ I£ y W I O +a Q .C u u O p q M 4 • O H W M 7 N< 44JJ I H O OG O C O u 4 i 9 , < ~ w u K O P: N 1 N LL w (: t y G + p Y W n C V OG • N 00 O OC mF Y o. W ... F u .+ .~ G V H ~ u4 ly O O ~ O. Q P H qpG' V Y H q M 9 X H • N q W 'O M u V W YG w Y 0 U m N 6 W +1 D O S • w ~ G ~ ~ O NO C ~ Z OH W Y M O RI + V w w B ~ q 0] U W H O M M i i H • • • Y Z Z Y H f, x Z ~ w' 'L q .y V • 4 O U 9 w a 4 C O M O W V O Q JU ~ M1 O w a N N O i < w O H w P4 q 2 m G O 'E H N LL m F r-1 N N N N Z w f f O U og i a e U 6 a ~ X a C W c Y a c w O E U ` _ o t q 6 q n r o ~ Z w U a x w w U a ti z w U ~ -- - Q a ~ X W J U LL ~= a pV r rw ~ F U V ~ a Z v w Q N f: x J ozw w ] M'I F r a M w III ~P> U We X U O _ (C W r-i m d u za r_ > a g Z i' i w U R a r x w U '-' a ~ V r q Z P• N 4 ( 2 M L S to W U V Y N 4 q 5 .2 \ Y H O O ± V Y 4 C L N rY O U q N Y: qu . i ti Z q ~ YI 2 ~ Y >M e0 q1 1• W W O O Y Q f O ~ Y O r > 4 O Y .Y J 4 q M q O VO VlJ O O O O '1 V ~ d ' q X M M M q M y. v ~ iO 'y O N Z (C 1 9 q O Y~ M 0 q 1 0. M tl Y OL Y Y VI N I"~ ~ r ` r P £ r ^I ~ q '~ U 4 ^I r-I O N V Y Y N L Y I 4 -'r ' ~ VI ~ 4 M W U '1 Y q C N N N 'O Y q Y l { y p a tl u A O H Y O > L M W 1 P O Y! q 9 y . -I 8 t t L L C M N 6 m H C w W L W 5 N N N O ~ C1 a A N U L y •( j C ~ N N O O O O O O 0 U m 0 ~ l°i ni N M r0 M a q q 9 Z `+ ¢ W O L L L L O L L O L C L L L L L .~1 ~-1 u O w W ~ ~ u ~ r o u u u u u u u c m . . c ~ O ~ ~ Y Y j U j d f0~ O O O vl G O H H q v1 H H N v1 O O U ~ . q A A .i O CI 0 0 0 0 0 P Z 2 m ¢ p g F ~ m F N N t~1 A Yl ~ /~. O P O r'1 N O A (O .~ N .-1 .-1 rl r-I W '.f g O U 0 a' L m $' m J V W 1 f ~.. C1 w~ersi ~+ aw...... n.w~.... ~....~~ ,.n ..+.. ~.. ...JL....n ....... ,,A , , 20th Street and Ocean walk DRch Systems Selva Marina Dr. Mipaula Ct. Vela Norte O A A~ Duna Vise ~ Bristal DeMar ~ ® ~ ~ Selva Madera N O 3 Seminole Road q m ~C~ Simmons Road Ditch System City. of Atlantic Beach AND WEED EAT I Church Street I I Simmons Road I Simmons Road Ditch System ::: Dora Street Weed-Eater Zones Stanley Rvad r jr~ -: ,; ~B' DOT Ditch System City Of Atlantic Beach CHEMICALLY TREAT AND WEED EAT Aquatic Drive 1,632 Mayport Road Zone ~1 = In-waterYegetatan Only Zone ~2 = Top of Dtch Bank including In-WaterYegetation Skate Road _ Ditch System Cutlass Pond on AJquatic Drive T ..:...::..: . . ACORD ~ CERTI~ICATE=OFLIABILITY'INSURANCE ~ ~'. _: = 3~, rE °"a p"'~"' ,.a,..<.. ..,,. .~..n~ _ ... _~ . ~. ~ ~.F,..~ ,,, ~ROOUOER ~~~ ~~~- ~ . _ _ _ THIS CERTIFlCATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIOH73 UPON THE CERTIFICATE Florida Insurance Source HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 4475 U S 1 South ALTER THE COVERAGE AFFORDED BV THE POLICIES BELOW, ~ St Au ustine FL 32086 COMPANIESAFFORDINOCOVERAOE g , Dpi Sphere Drake Ins. KSUIIED DJMPANY Yortex Biological Services, Inc. 9 399 E1 Ray Avenue ~~ St Augustine, FL 32095 ~ - coMPANr ' IFAX • ) - D 3OY£TiA~s,. r,nd'`~ ::.:.<.Npr.>. ...,.~:~ch..'~,~[z„~...-.~,.ri~".3.b..::;~. .~ ,.:a.,~,n,sr ,.c :. ,,. .:. ... ........?: ?, .a`~s,.~/iu. ~ •~• , THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTVITHSTANDINORNY REOUIREMEM, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTfH RESPECT TO WHICH THIS CERTIFICATE MI1Y BE ISSUED OR MAY PERTAIN, THE !NSURANCE AFF ORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS; IXCLUSION3 AND CONDITIONS OF SUCH POLICIES. LIMBS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~D _TR TTPE OF INSURANCE P'OUGY MUMSER POLICY EFFECTIVE DATE IMwooYrrl POLICY EXRMTION DATE LMwDD~YYI LIMITS DEN ER1LL L461LITY GENERAL ADGREGATE f '~ X MMMERCIALC.ENEMLLL13M11TY ~ PRCOUCTS-mMP,oP AGG f cwMSMADE ^X ocwR 211E-21566 1/24/98 1/24/99 PERSONALaAwanx+Y E owNERS a WNTRACTars PRDT EJ1CH oa~NCE : FWE DAMAGE onF M) f MED E7~ W7 ar DwFOn) f T AVT OYO&LE UA&LTTY COMSWEDSWGU: UMR i ANY AUTO ALLOWNED AlJT09 BODILY DUURY S SCHEDULED AUTOS ~M pnan) wraEO Auros eoolLr EiAIR1' E NoNawNEnAUTOS Ww~y,q PROPERtt LWAA[iE i OARADE LIABILITY AUfp ONLY. EA ACCUENI f ANY Auro DiFIER THAN AUTO OFLr: _ EAR7 ARID. EHT i AGGREGATE E EKCFlS LIABILITY EACH OCCURRENCE S IA.IBRF11w FORA AGGREGATE : DTHER THAN LAABREUA FORM ~ P WORKERS COM-EN/ATNMI AND ' A ;;. .• :.~~~. EYILOYERS LIABILITY EL FJICH ACGDFJlT E THE PRGREETOW PARTNFJ1aIE7~QJ11VE p~ EL DBFASE-POLICY t)AIT f OFFICEi6 ARE: FxCL ~ EL DC'sEASE • EA FJAPlDYEE f OTHER DEUIUmoN of oPERATwNBAOCAnoNaNEIaa~ISPEaAL rtErs r.~W. CERTIFICATE HOLUERF`~/'r/ii~~/o' /%Y/i%j%i~/r /~'/° ~/ F.Lt~R1Wi %%~~~y ~~~ /r / ~yry'~ ~!! ' %'% %/' ~" ~~ ~~/~~ //6/ i / // b' ~ h/~~/~ / !/~ /~~ ~~ ~ , r . . . O, r. ///, , ; .n . i ., ,., ., i ~~. ,. „!rJ/ice/,19 ,;~ City o f Atlantic Beach BNOUID AKY OF THE ABOVE DESCWBED POLYIES BE CANCEUED BEFOIIE THE 800 S e m i n o 1 e Road ~~~, ~~ THEREOF, THE naulNG eorrANr TYBi EI~DPwvoR To YAIL Atlantic Beach, FL 32233-5445 ,~Q wrs ~~ NOTICE TD THE tERTIFKJATE IMILGEII HAYED 7D THE IEPT. wT FA1LINY TD YAa BUC11I NOTK:E SHALI NRDBE NO OBUOATN7N ON DABarn ' NF1NHExiATME7. IDIw THE r AD BfI f R // / ~/ /e ,~~j ~ y BID N0. 9798-19 - DITCR SPRAYING - SPECIFICATIONS - Pa e 4 In the spaces provided below, indicate prlcn bid for each location for ore year (Cont'd): I7. South Lagoon Plaza to filth Street ( 2.54 acres ) $720.001 Yr 1Z. North Lagoon 11th Street to Selva Marina Country Club . ( 4.77 acres ) $1,440.00 / Yr 19. FDOT Ditch starting at bridge at Fleet Landing heading north to northwest tersinating at salt marsh on AlA (and veedeat and litter control) (4,074 LF) See attached map "k" $3,000,00 / Yr 20. Plaza Ditch from Hain Street to Tulip Street Maintain each month $720.00 / Yr 21. Sevilla Ditch starting at Sevilla Condos going south vhcre it Beets Selva Marina Country Club 22. Selva Marina Ditch from tad bridge at Selva Hanna Country Club Golf Course. terainating at bridge at Pleet Landing. Maintain each month $1,800.00 / Yr 23. Oceanxalk Ditch Spstez runs .parallel vich 20th Street starting at retention pond in Oceaavallc and leading vest down to a fort in ditch located dust past 2069 Selva Marina Dz. (2,289 LF) $1,680.00 / Yr 24. lfater Plant #1 Dry deteatioa area, crescent shaped 120' x 20' Creases and suall weeds target all vegetation located in or growing over white rocks located tbroughout the bottom of the detention area. (Approa 2,400 cq. ft.) $,300.00 / Yr TOTALS -> $31,494.00 BID N0. 9198-19 - DITCH SPRAYING - 5YrC1FICATIONS - Pace 3 Ia the spaces provided below, indicate price bid for each location for oae 7eet: 1. Ditch at Skate Road (and veedeat slopes, Hap A) (4110 mile, .50 nerve) $6,588.00 Yr 2. Ditch at Cavalla Road (2110 mile, .15 acres) $423.00 / Yf 3. Ditch behind PubliX (2/10 mile, .15 acres) $423.00 / Yr 4. Ditch at Aquatic Drive (3/10 mile, .IS acres) $300.00 / Yr 5. FDOT Diteh off Nayport Road (See attached Map B) $5,100.00 / Yr 6. Ditch at Police/Fira Dept./City Hail (2/10 mile, .25 acres) $480.00 / Yr 7. Ditch at Howell Park (2/10 mile, .25 versa) $300.00 / Yr 8. Lagoon in Novell Park <-in acre) 5300.00 / Yr 9. Ditch at Selva Tierra (2/10 mile, .25 acres) $720.00 / Yr 10. Ditch at Seminole Road (4/l0 mile, .50 acres) $1,080.00 / Yr 11. Ditch at 20th Street (Selva ?tadera Gouri) ) (2/10 mile, .IS acres) ) $300.00 / Yr 12. Ditch at 20th Street (400 Bloek) ) y ) m (8/10 mile, .75 scree) ) ~ $720.00 / Yr 13. Ditch at 20th street (500 Rlock) ) i (4/10 vile, .25 acrea) t ) $300.00 / Yr ) 14. Ditch at 20th Street {psis Norte) ) (4/10 nue, .25 acrea) ) $300.00 / Yr 15. Ditch at Orchid Street to Nain Street (2/10 mile, .45 acres) $300.00 / Yr lb. Ditch at Stanley Road to East Church Street Weedeat Slope. See Map C (3/lo mile, .zo acrea) S2,640.00 / Yr BID ND. 9798-19 -DITCH SPRAYING - SPECIFICATIDYS -Page 5 SDHiiITYAL: Uortex Biological Services, Inc. BIRD BY: John F. Past ore 399 EI Rey Ruenue HDSIHESS ADDRESS St. Augustine, Florida 32095 CITY, STATE pHD ZIP CODE Dom; Rpril 7, 1998 coNTA~:: John F. Pastore GNATURE Owner /Operator TITLE (9891262-3875 EUSINESS TELEPHONE TELEPNDHE EDl4'iER: (984) 723-4153 o.uv... ,r ar r....e, Frwtl IMwv Sr..ae yWIC (R ~ nimr5, 0 _°> t>u::,ra ~.. Identification Number and Certification 1eQ1`St" oa NOT SMd t0 the tRS. urd r>de M mme W mr wsur v artry wense arxnsa you cart . ran ~ teNe, see lohvrtlm re aaae 2 s yar aaae r•w~d+~ ....ovrn,a.a a. rrye 4r ~ical Services, Inc. rreae ra..ca approp,ure txsc L7 Ma,.e,,,vsa< 'cares (aaeoer, taco, aw r0. a wie rvV 399 EI Rey Avenue C7ly. start ud ZIr code St. Augustine, Florida 32095 enter your TIN in the appropriate twx. rot iidivitltnls, 1hls is your soUal security number !sSNj. For sae propnetms, see Ule lttstructions on page 2. For Other ertCOas. k is your entptoyer dentifiatlon rwmbet (QtJj. H you do trot here a ntr t»c, see How To Get a TIN below. Not¢ H the eQatm! is 6t mare Cwt one name, see ore Burr on pays 2 forgvicWlnes on whose ~urnber to steer. Jndet perWCes d ptxjtry, l drf]!y that SaNal aeourlq ncalrbar OR F+rtPtoyar ldarerseatlon raana.r 5 9 3 1 8 6 4 8 6 n.a.,arrs ,u,..e rw ada.aa. iento.,p ttn acxaxa tam her. For Payees 6cempt From t3aefngl Wdhiwk5ng (See Pali R irtsDtrctiotss on oaoe D ~. Tlta raanbar ihOwn en th3 ferRr b my comlet taxpayer ItleMi4cation rkanbtz (or 1 an wtWng for a raanber to be imud to aM), and L 1 em Hat supjec! to fsaclarp trtCVroldatg beduae (q I am eztxnpl trom bedaq wttMlddng, or (b) I Wars rat been ratified bYtM kdarrW Rawne Service ttnf 1 sn stbjact to berXUp vnWtddutg es a rasua d a fa@tae to report as Interest a dtvidards, a (~ tM IRS tm noaf+ed me that 1 em ra kxger suhjsct to Ixrda~ w%MOldary- :ertA,ation Ytstructions..-•You must aaa out item 2 above M yoo M.~ Dean notified 6y the IR,S that you are asnntly subject to 6aciarp ri'.tdtoldetg Dauuss d underteportkrp Merest or dividends on your tax ra4ea For teat estate trantadions, kem 2 does rat aDWY. Far mtxtyaga ::frost pia, the acquititbn a abtvtdorcnax d seaaad proPartY, carroesWbn d deM, t~3tNaro to an IrtdiNdyl ratasrnOttt anrtpsrrtera RN. and gsrrraey paymprs txMr then Merest vtd dividends. You tae rat negtied to Ngrr tM Cs:ti6eetlon, but you rtteat prwaa ytxrr ootreet ~cV. (q!w see Para DI kntrucaora to page 2,j . yi~is~ r^„tion relerenoes .re fo the Irriemal 'everxre code. trpoae of Form-A parson vfio Ls fCuinetl to 9e an Monnation return vrlCt Home paid b Yom txxreet TiN to nepoR you. real estate x aagtisitlonmo~r ebandorertent o usectrtad roPatY. tarrodiatian of debt. or xtathutiorts you Wade to an IFL4 the xrrt W-9 t0 give your correct TIN to the puestar (IM Person rtxluesfutg your TIN) stl, when app cable, (lj b txrCfy the TW w are giving is ocrtect (a you are waiting r a ntatttxr to be ensued). (~ to t.ertify w are not subject to backup witttholdng, ~) to claim exemption from backup ~MtNd~ng tl you are an exempt payee. rvutg your correct TIN irtd making Lhe >propriate cettifieatiorK vvID prevent train payments from being subject to tcb+P witNatdvg. rtt. d e reWester gives you a /trm other nn a W-9 to request yow T1N, you must e tM_ regtresre/s Irxm if d is substantially rr-4r to fha Form ri-9. hat Is 13adctrp Wittrtwidingl--persons t~sg tartan payments to you rtxa..t ' - titl and pay to the IRS 31 % of such payments tract certain ea[iffdiorts This is Wled "bactarp vrttlYgldutg-' PayrnarrLs trot edrltl taestttjtSG to baNa>p tntCthd~atg inrJtrde Vest. dividends. broker end barter exdtanpe tractsaaiorss, rerrts, royatttes, ranenpbyee pat. end cutain payments from fahYtg boat operators. Real estate lransactitms are not subject io baciarp wgfdtold~rp• k You gNe the requester Yore torract T1N, make the Prober arll6caCoria, and report as your taxable Merest and dnvidends an you tax reLrrt, your paymmb wet rat !k subjxf b badnrp witfatokfirg. Payments you receive wet be avbject to 4arlatp wiVAwkferg k: t. You tlo trot Itrrtvsh your T1N fo the requester, or 2 The iRS teas the requester that you hxnislted an inwrroci 7W, a 3. The (RS tells you ttgt you are atbjad to Darycup wittthoitfing because you Qid not report all your Merest and drvitlerds on your tax rerun pot reportable intuest and dtvitlerds oNy), or <. You do not txrtily to Cre requester Cut you are rat subject to badary w.CrholQirg tract 3 above pot reeportable interest and rAvitled aocamts opened after 1983 ~, tx 5. You do not cwtty yotr TIN. See the Part CI Ms9'uWata for eROaptloto. =.'^'~ - CartaN payees and paytiwrtts an ... ... exempt from baclnrp wltlrhpldtq and inlortnationtepadtg. Sae the Part II . insbtrctlors and the aeParaOit 4atructlorts for tM Requester of Farm W-0. How To Get • IOi,~f you tb not here • TtN, appy for one Mne6atety. To apply. get Form 55.6, Appica(lon for a Sold Seuuiry Number Card pot YrdvidaLLsl. from your local ofbos at tlts Soda) Seaatty Atlndrtistration, aFarm SS-4, Appriestion for Employer Idaltifiotion Ntmber (tor Dtairesses and a4 other tet8lies), from your beat IRS office. H you do rat have a TIN, write 'Applied For in the space 1of Yte TIN N Part I, sign and date the tone, end give k to me requester C,ena~ly. You ta4 ttwr have fi0 days to get a TIN and gne k to the requester. I} the requester does not rteotive you T1N Mthin ti0 days, txttdarp withlaldug, k appicable. wll btrgirt and cortt+nue urdA you ttattish your T1Nr 17 swn W-9 ~• a9a1 Vortex Biological Services, Inc. Professional Reference Listing Duval County Public Schools Contact: Joseph Frazier /General Foreman (904) 381-3995 Jacksonville Beach Recreation Department Contact :Jimmy Wilkins /Director (904)247-6236 Nanak's Landscaping Contact : Hollie Slaughter /Branch Manager (904) 292-0716 Flagler Hospital Contact :Peter Wrightmyer /Superintendent (904) 826-1183 STATE OF FLORIDA DEPARTfiA~IT OF LABOR AND EMPLOYMENT SECURITY DIVISION OF WORI~RS' COMPENSATION CONSTRUCTION MDUSTRY CERTIFICATE OF EXEMPTION FROM FLORIDA WORKERS' COMPENSATION LAW JOliE 14, 1996 This osrtMla that the ktdividtal Ifstad below hss Naotad to ba axampt from FloHds Worksn' Compsttsstlon taw. EFFECTIVE DATE OF EXEMPTION 06/29/96 ~ pipiy~,~ ~~ P]LSTORE JOHN F ~~ 085-62-9976 BUSINESS MANE VORTEE BIOLOGICI-L SERVICES INC FEUD 593186486 BUSINESS ADDRESS 399 EL RYltN aVE ST 1L000STIN, FL 32095 NOTE: Pttrwsm to Chsptar 440.tWA.(p1.2 F.S., • wl~ pprroprietor, psrtnar, or sn offiosr of • corporation who Tots exemption from tM Florida Workers' Compsetsation Ltwv may not reootnr benefit or oompsrtsstlon tender Chepbr IIO. f~i6~G/~ /r'/ ~ AUTFiDR12~ 8N3NATURE FLORB)A AUTOMOBILE BtSURANCE LD. CARD MFW HAMDC[iTDC TTTT1CV~iTTI• MYRMCE OOYPANY NNIE :; PofgNo. ATGR4R109REANi»Oer,~trlgg7 o~PraP«r n.r.e. ttaweT ~3[ ~ Inlay ertl PerenW Yryr Pnonrion ftiaperq Dr+asa tYfiq Pereanl itvy Rabeion i galre Yrleea Tames D. Mi 7 7 r VeHde 92 GMC Pick-uR - --• '-_~ Atli YALDAR7r~ 7TIINOI~E YEAR FRCMEfFECTNE RITE Stall of tlorMa Dspt. of Agrkvpun and Consumer Servbss Thia 6 to wrtly that JAMFS DAVID 1!RI.I.ER IatTOSa signffiwe appears on tfa margin hered is hereby certified in tha category of PUBLIC HEALTH PEST CONTROL IN CONFORMfTY WfT}f Chapter 388 F.S. regJlating the application of restricted use pesticides. EXPIRES: 3Q N°_ 4~1 ~---~ Erearrlalow eM Pael Cenral Cemmiaalanr [-- -- - - - t' Sute of Fbrlda [' Depenment of AgrkvlWre end Conwma Servleee +~ e060MWKRD RESTRICTED PESTICDE PUnCIIASE AIlT/K)RQATK)N f' r: Sute of Rorida Department of Agriculture and Consumer Servius eoealnvTCxD RESTRICTED PESTICIDE IDENTIFICATION CARD NaDEaoFLCENSENO. t:JNr;=i.CI~.L 611733 IS PERYffTED TO PURCIUSE.USE OR POSSESS RESTPGiFD PESTICDES PURSWNT ~ TO CHAPTER W T, FLORIDA STATUTES. A!q APPnOPRIATE RlA.E3 AND REOUTATY]NS. { [srrurnx rrT[ _ _ FpTruwww 'rwe ~~ ~ s wawr¢w as epant try _NIL L_.i J:.H: l rwaar a aereaae appicabn acnaa 01 1 73 5 b P"Nasa maict<d pesaaides br e» asrJUSNe usa of au unewsgrd. j.~ X3/3./.. ~~ f rrui r~ ~~ " I ~~OOo~~ [~ E~i+e°"Ow dlbrar t'. ......... ~ dun FLORIDA AIJIOMONIE UIStIRAMCE IDEN~ATION CARD PROORESSIV! AMERICAN 01/28/96 Polity No.: 04599377-1 Veh !7 OMC PICi01P 2GTEK1fR3V1520728 Voh. Volr. Vah CJV6iAGE$ APPI lr2GI F ARE YAAKED V.^.TH AN'%' VER$pr/AI OLUm PRDIECtpN tfENEH75 DODO OED PAOPERN DAWDE Wanly eoDAr twAlAr uAerlrry .lOFfi PASTORS 3ff EL RAT AVE ST AUOUSTIIff FL 32095 Not vsid more tlwr orr you ~ from afiacNa date. ® Shu of taoridI~.~ MPYbnwrt Ot AQMgllglf~ NlA ..M~NRRN SN111C~1 !0lalAVlORp RESTRICTED PESTIpDE 1DENiiFIC/1TIDNOARD crr~ oA~T~R= J~~N.i F bROP IRSIfE 10. COMNERCIAL 00941 . rERY1TTE0T0 niRCNASE, wf oR Pooa~s RElTRCi®PEiTCCE! PuRfwM 70 CNAPIER 47, FL011OA ifAME3, AID APMgPI1NTE RUI.ESAIO RE(1A.11710N5. i3/31/il0 civw~na an m..rc.a ~.. F I . Opt. of ARbuMul. d gonwwr =.~. Thisrabe~ytlrf JAI F. P1S1'OBS MIOM ~~ ~~ an ri n~pti hw~at M i:1 hwrblrowNMdhTll~aYgeryd ,.\ PUBLIClEAL1HPESTOON~RCL ~;~; ,11 N OOI~OIM/TY WRH CIrpN>M F.S. npiig ri ~~ d n.ala~e uM ~wlfops. `J : Est: 31 pu 99 j " NB_ : 4986 "~ ERbwbAwIt~ROrr~l O~IRRRT .~ i 1997-1998 OCCUPATIONAL LICENSE TAX LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY OF J4CKSOMlLLE a:ldla COUNTY OF DWAL, R.CIRIDA ill UST rI1R5riM :THEE[ nppN iw. J~cICSOVVILLE, r~ Ix:na anon[: Wnleaa~zaw rwz- 4aoueao•tan NeU A pnalh h inpcsrrf 4r Nllwf tp kqp M t Iemsa ukiiNd fpnarittwiW ~t rcpr •s•~01 rf1m•nt a pan o1 nwiasa. I nli I C•gff .a aUNantl u [PYIa•C~ Ill CIJpYa an•n¢ CI'r xen>ne• oat. - k - : ~Y VpRTEX 6IOLpCIGL SEEJIICEf,IRy` i` ~'+~ 10 ,~,~ •,OMI PASTORE .. 9R9 EL REY AV •t,~ - ` ~ --. ~,~ rt ~Vs,. ST AUGUSTIRC, CL ?lOR3 ~ ~~ ..t 4fi`. 3-j`x,-~ ~~t wr ~ ~ .. r'&. ~:. t .}4'Y.- AC~O~iIaT.,l1J118ER -'0750~0-~000 4 -- -n R- ` eK .~.Y .. aim ~tJ.ay . wcnno'r ~"DgR~E¢si t*, - - j"~'i ~7 ysX«~~i-yr~Tw,~ i, y e .w.r ~Kt .~~~.~,'n~''• (. .^~„i e~ ar ~aw t~~ r P ~y-Y~,Z' ~ Evt&~ r ~~ r OESCRIPTIDN ~,E1f1fERlll1l11TDR r ~ ~°'`;~ `" . ~`' •; County License Coder=•9 0 ;i3-o19 councr T.x: ~ ~ $15a13 Munlclpal Llcensetodet,.7j2 326 ~~ Mmi~clpil.'Iix '~.~$3L•}ti Q ~. Iota1`Tax Ya(a: S4y.51 _YY ~ 5 1_'` , . • 9 - vAt I D rP.Of1 ~ctoo[R i.~ 1997'1'0" S[PT[HB[R 30, [998 RcFTiI oat;z»/9x55/ott5/o9t3t99? GATE: 9; z3/t59? AMT: 549.5[ ATTENTION "'The Folbwiny Construction Contractors Require Additional Llcenslue"' ALARM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDING SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUMNINYL ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING Thin wwr: .•I If. i • ru u.l r- n c r I,wnu~ rr• m•,~ r4 •:O~r6 •nr • a6ny ryuYlMr M iOl11y IAa d D• i0•nl] C/ Gt/. Not O•ra it ~>yrwt thf liemw from yr •tbar •~c•naa w [emit •rwvn•G ba la. Ttia is Hal a entRUti•n N tM lienlu~a's arrl:Res:a. v ,/ T4X COLLECTOR THIS BECOMES A RECEIPT AFTER VALDATION r Ditch Weed-Eating Maintenance: The three ditches that require monthly weedtating (See Enclosed maps) will be also treated herbicidally throughout Zone aY2 for the control of broadleaf weeds. This will allow the grasses that support the embankments to spread. Any unwanted vege- tationwithin the designated Weed-Eating Zones will be cut once monthly to ensure proper maintenance. Biological Control Program: A Biological control agent researched by Vortex Biological Sen•ices will be implicated in areas of prone to heavy Duck Weed infestations. This agent is a small top feeding fish species that area attracted to the small root systems of the Duck weeds plant. This will aid in pesticide reduction to the North Lagoon, South Lagoon, City Hall Ditch, Howell Park Ditch and Howell Park itself. Strategic herbicidal applications will be wnducted each month to any unwanted weed species as the populations of the bio-wntrol agents reach their peak. Equipment List Necessary to Complete Work Described: Herbicide application -Four, 4 gallon Solo® back pack sprayers. 3.5 Hp volume spray rig capable of Truck or Boat Mount. 15 gallon electric power applicator 30 gallon AND 100 gallon volume applicator Weed-Eatine - 6 Hp DR® Trimmer/Mower /with Beaver Blade for small shrubs. Two (2)Sthil brand trimmer /brush cutters General: 12 foot aluminum John Boat 14 foot aluminum John Boat 13 foot pull-behind trailer. 32 cc ,24" Chain Saw Various Cutting and sawing tools. ~~~z~~c ~~a~~~~~~ ~~~Cra~a~ .~r~ared~or Phil Nodine City of Atlantic Beach 800 Seminole Road Atlantic Beach ,Florida 32233 (904)247-5834 Vortex Biological Services, Inc. 5800 Beach Boulevard, Building 203, Suite 248 Jacksonville, Florida 32207 (904) 262-3875 Aquatic Maintenance Specifications Ditch System Herbicidal Maintenance: The seventeen ditches addresses in Bid #9798-19 will be herbicidall}' treated for the following aquatic weed species; Torpedo grass, Alligator Weed, Duck Weeds Pickerel Weed, Bacopa, Southern Naiad, Bladdenvort, Water Sprite, Mosquito Fern, Southern Watergrass, Filamentous Algae, and Blue-Green algae. There hate been several differ- entcombinations of these umvanted aquatic weed species found throughout the ditches of Atlantic Beach. Some ditches having heavier and more persistent infestations. The Bid amounts for each Ditch have been derived from past experience working with the City Of Atlantic Beach. A Bi-Monthly visitation is necessary to keep the aquatic weed species under control. There may be additional visitations per month if environmental conditions hinder or foul any given herbici- dal application. Posting Notices advising area homeowners will be place in conspicuous areas near treatment sites. Trash Removal: Kill occur during the day of scheduled visitations at the following locations; City Hall Ditch System, Howell Park Ditch System, and Howell Park Lagoon. If there is any large trash such as tires, drums,or boards found in any of the other ditches, Vortex Biological will notify the Maintenance Director that day so arrangements can be made for proper removal and disposal. CITY OF ATLANTIC BEACU ~{--~;~~ DOCUMENT REQUIRF2t8dTS CBEClQ.ZST ~J BID BOND (if required on this project). t__~RIGINAL Insarance Certificates (coples, Xeroxes. or facaiailes are UNACCEPTABLE). naming the City of Atlantic Beach as Certificate Bolder. shoving they have abtalaed and will continue to carry Aorkera' Compensation, public and private liability. and pioperty damaga insurance during the life of [he ~.~~contract. L^J Tfrree (3) refereaees from companies or individuals , for whom the bidder has completed work or provided a product during the past 12 months, of a comparable size and nature ae this pro~eet. Nouever, naming the City of Atlantic Beach as a reference on past pro acts is DNACCEPTABLE. L Proof of Occupational licenses (copies ARE acceptable). ~~igned copy of Documents Requirements Checklist. The hbove requirements have been noted and are understood by the bidder. °`°~"'' ~''~O `~' ~~ (Bidder oz Agent) DATE: _ YI ~/ 5 BID go. y ~~-~y -- CITY OF 1~tla«tle ~tQ,ela - ~loucla. 1200 SANDPWER LANE ~_.. .. - .. _... _. _. ATLANTIC BEACH. FLORIDA 3224i~9A1 TELEPHONE (9011247-bI41A !\ FAX f9fM)24~5819 March 23, 1998 CITY~OP ATLANTIC BEACH BID NO. 9798-19 ADDENDUM #1 Replace attached Page 4 of the Specifications, specifically Items #17 and /18, and acknovledge receipt of this Addendum #1 belov. This sheet must be included with our bid. I hereby acknowledge receipt of above-mentioned ADDENDUM #1: Name (~UytiLX /,// b/D~tG~ G/'fI/G .cf .L N G NAME OF COMPANY DATE: ~ ~ a ' .a~ ' _ ~ 1~~L L'- -~------ BID N0. 9798-19 - DITCH SPRAYING - SPECIFICATIONS - Page 5 SUBMITTAL: The Lake Doctors, Inc. BIDDER By: Mark A. Seymour 11621 Columbia Park Dr. West BUSINESS ADDRESS ~ O - ~i ~ SIGNA Jacksonville, FL 32256 Regional Manager CITY, STATE AND ZIP CODE TITLE DATE: 4/6/98 CONTACT: TELEPHONE NU;D3ER: NO BID due to bond and weed-eating requirements. - . -~ - -__ f ~•~~,'ic--- • _~~~ ~{ ~~i ___ APR 0 ;~ 91998 E .' ~ _ ~ (904) 262-5500 BUSINESS TELEPHONE ~CCCCiVtUAYi~ '~ u 11:~u 4. Proof of Occupational License (copies ARE acceptable) 5. Proof of State Required Aquatic Pest Cont,ol License (copies ARE aaeptable). 6. Signed copy of Documents Requirements Checklist. A Performance and Payment Bond will be required of the successful bidder as outlined in "PERFORMANCE BOND" in the specifications. A completed Form W-9-Request for Taxpayer Identification Number and Certification will be required of the successful bidder. Bid prices must remain valid for ninety (90) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The City of Atlantic Seach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in part with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, aay not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may no[ submit bids on leases of zeal property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLORIDA-STATUTES). Joan LaVake Purchasing Agent * * x * * : * * * • x x * • • a • x x t * * * * * * * • * * x • * r * * • BID N0. 9798-19 - DITCH SPRAYING - SPECIFICATIONS PURPOSE - The contractor agrees to furnish all labor, equipment and chemicals to successfully treat algae and floating, emerged and emergent plants in twenty-one (21) ditches and Chree (3) lagoons, and weedeat slopes on four (4) of the twenty-one (21) ditches as designated by the City of Atlantic Beach for a one-year period. REQUIREP~NTS 1. As a prerequisite to bidding, potential bidders must visit each site listed prior to submitting a bid on this project. Failure [o perform this physical inspection will result in rejection of the bid. To assure adherence to this requirement, contact must be made with Streets 6 Maintenance Division Director Phil Nodine at (904) 247-5834. 2. The contractor shall provide all necessary personnel, equipment and chemicals and shall be required to control the growth of aquatic plants in each specified body of water for one year following the first treatment. 3. For each ditch or lagoon, the contractor shall recommend a program to include initial treatment(s) and subsequent maintenance treatments and submit same to the Director of Public Works for review and approval. Recocenendations shall include chemicals to be used; technique and rate of application and verification of same to the Director of Public Works; and time and place of initial application(s). 4. After initial control has been established, the contractor shall, on his own, inspect each body of water at least one time per month and spot treat as necessary to maintain growth control. The City shall be notified each time a body of water has been inspected and advised what action, if any, was taken. 5. In addition to these routine inspections/treatments, [he contractor shall respond in a timely manner to requirements for additional treatments if the City deems them necessary. `~THOD OF OPERATION - An Inverted Purchase Order shall be issued through which payment for all treatments will be processed. Receipt by the contractor of this purchase order will be the Notice to Proceed. The first treatment shall be accomplished within ten (10) days following notification of award. INGRESS/EGRESS - The City shall arrange for and designate ingress/egress points to work areas and the contractor shall use only these points. LICENSE(S) AND PEPMITS - The contractor shall possess all required licenses and permits to comply with City, Slate and Federal Regulations. REPORTS - The contractor shall provide the City with a report of operations including location, application technique, acreage of treatments, species treated, chemical and rates applied and any other related information or recommendations that may be of importance to the City in planning future aquatic weed control. The report will be supplied to the Director of ?ublic Works within one month after each treatment is complete. In addition, the BID N0. 9798-19 - DITCH SPRAYING - SPECIFICATIONS - Pace 2 REPORTS (Cont'd) - contractor shall be responsible foz submitting reports required by the State regulatory agencies. NOTIFICATION OF ADSACENT PROPERTY OWNERS - The contractor shall be responsible for notifying and advising property owners adjacent to the ditches, lagoons and slopes of treatment dates and times. Notification shall be a minimum of forty-eight (48) hours prior to commencing treatment. Posting of ditches, lagoons and pond will be done at the time of treatment. RESTOCKING - The contractor shall be solely responsible for restocking bodies of water should a fish kill occur as a result of chemical treatment. INSURANCE - The contractor shall provide insurance coverage no less than that specified below and shall hold the City harmless for any damages arising as a result of this work (see INDEMNIFICATION): Workers' Compensation - Per State Requirements. Public Liability and Property Damage - $3000,000 Single Liability Automotive Liability - Per State Requirements PERFORMANCE AND PAYI•DiNT BOITJ - A Performance and Payment Bond shall be required of the successful bidder. The amount of bond shall be based upon the total amount of the Purchase Order issued to the contractor for the given year. Proof of bond covering 100% of cost of treatment shall be furnished the City within ten (10) days of award of contract. EQUIPr*~NT -- The contractor must have adequate equipment to treat the bodies of water as required to meet job specifications. INDEMNIFICATION - In consideration of teu dollars (510.00), receipt and sufficiency of which is hereby acknowledged, the contractor shall hold harmless, indemnify and defend the City of Atlantic Beach, its officers, employees, representatives and agents against action, loss damage, injury liability, cost and expense of whatsoever kind or nature, (including, but not by way of limitation, attornye's fees and court costs) arising out of injury (whether mental or corporeal) to persons, including death or damage to property arising out of or thereunder, whether or not due to or caused by negligence of the City of Atlantic Beach, its officers, employees, representatives and agents, excluding only the sole negligence of the City of Atlantic Beach, its officers, employees, representatives and agents. N.ETROD OF PAYMENT - Monthly payments will be made-based upon a calculation of 1/12 of the total. BASIS OF AWA.'iD - The bid shall be awarded to the qualified company with the lowest total bid for treating all of the bodies of water identified. PERIOD OF CONTRACT - The contract period shall be from the date of execution of the contract for one year with option for renewal for two additional years upon mutual consent of both parties. CITY OF r~tlasctle S'eatls - ~lonidu 1200 SANDPIPER LANE ~_. _ -. - _. _ .... - __ _.___ ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 247-5818 ~\ FAX (904) 247-5819 March 10, 1998 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9798-19 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted IN TRIPLICATE, a[ the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, April 8, 1998, to FURNISH ALL LABOP., EQUIPMENT AND CHEMICALS NECESSARY TO SUCCESSFULLY TREAT ALGAE AND FLOATING, EMERGED AND EMEPGENT PLANTS IN T4DiNTY-ONE (21) DITCHES AND THREE (3) LAGOONS, AND WEEDEAT SLOPES ON FOUR (4) OF THE TWENTY-ON); (21) DITCHES AS DESIGNATED BY THE CITY OF ATLANTIC BEACH FOR A ONE YEAR PERIOD. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9798-19 - FURNISH ALL LABOR, EQUIPMENT AND CHEMICALS NECESSARY TO SUCCESSFULLY TREAT ALGAE AND FLOATING, EMERGED AND EMERGENT PLANTS IN TWENTY-ONE (21) DITCHES AND THREE (3) LAGOONS, AND WEEDEAT SLOPES ON FOUR (4) OF THE TWENTY-ONE (21) DITCHES AS DESIGNATED BY THE CITY OF ATLANTIC BEACH FOR A ONE YEAR PERIOD, TO BE OPENED AT 3:00 Pt:, WEDNESDAY, APRIL 8, 1998." Bidding Documents, specifications, and information regarding the bid may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. For technical and site information, contact Streets fi Maintenance Division Director Phil Nodine at (904) 247-5834. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: oun o e 2. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE, naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract, coverage to be no less than that specified in these specifications under "INSURANCE". 3. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. BID N0. 9596-9 - DITCHSPRAYING SPECIFICATIONS - Page 3 P'~THOD OF YAYY.ENT - Monthly payr!ents will be made based upon a calculation of 1/12 of the total. BASIS OF AWARD - The bid shall be awarded to the qualified company with the lowest total bid for treating all of the bodies of water identified. PERIOD OF CONTRACT - The contract period shall be frog the date of execution of the contract for one year with option for renewal for two additional years upon mutual consent of both parties. 64/27/1998 10:06 9042826613 NAIL'N BUSInE55 PLUS PAGE 02 Biological Services, Inc. April, 27 1998 Mr. Bob Kosoy Director /Atlantic Beach Public Works In Reference to :One Year Extension of our Ditch Spraying Contract Dear Mr. Kosoy, We would Ilke to request that our Ditch Spraying Contract be extended for the term of one (1) year. In turn, we will do the v:ork as outlined for no additional cost to fhe City of Atlantic Beach. The existing prices are as such; 1997 Ditch Spraying Controct -> $27,648.00 FDOT Ditch addmon - - - - - - - -> S3,600.00 Water Treatmegt Plant ~ 1 - - - -> 5246 00 Tofal Contractual Cost - • - - - -> 531,49d.0p Again, these pries are the same as they were for the year of 1997. if you have any questions please do not hesitate to concoct me at (904) 262-3875, or Pager # 723-4153. Ve//r//y truly yours, John F. Pastore, Owner Vortex Biological Services, Inc. 2336 Tyrone Road Middleburg, Florida 32068 (904) 262-3875 4A S-Z~-98 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Ditch Spraying SUBMITTED BY: Robert S. Kosoy, /Director of Public Works DATE: Apri127, 1998 BACKGROUND: Bid #9798-19 was opened on Apri18, 1998 for Aquatic Weed Control in order to maintain 21 ditches and three lagoons, weed eat slopes on four of the 21 ditches (including two F.D.O.T. ditcher). Bids were submitted by Lake Doctors and Vortex Biological Services, Inc. Lake Doctor: No Bid due to Bond and Weed eating requirements. Vortex Biological Services: $31,494.00 Yeazly. However, they did not submit a Bid Bond. If we waive the Bid Bond requirement and go out to re-bid, Lake Doctors would not bid since they do not do weed-eating. RECOMMENDATION: City Staff has spoken to Vortex Biological Services, Inc. regarding an extension of their current contract for one year at the current rate of $31,494.00, which is exactly what they bid on April 8, 1998, and they have agreed. Asper Bid # 9596-9: "The contract period shall be from the date of execution of the contract for one year with option for renewal for two additional years upon mutual consent of both parties." The City has renewed this contract for one yeaz; one yeaz still remains. Staff recommends we extend Vortex contract for one year and put out to bid next year SUBMITTED BY: Attachments: Letter dated 4/27/98 Bid Specifications Bids .... ., r. _.m43iIV1..._, three recomended firms at their meeting on June 8,1998, and select one of the firms to assist the City in developing the required Federal and State mandate. CRA Services, Fifty- one out of a possible seventy Smith and Gillespie, forty-four out of a possible seventy Diversified Engineering Services, forty-three out of a possible seventy Attachments: Committees rating scale PSM and RMP Rahn Scale May 6,1998 DRW S 8c G DEI ERM CRA Municapal Experience 3 9 5 3 9 Qualifications 4 9 4 2 8 Financial 5 0 2 S 7 References 2 10 5 2 6 Instrutual Material 2 8 9 4 4 Scope of Work 2 8 8 4 7 On Site Visit 0 10 10 0 10 Tota( I S 44 43 20 51 Reviewed by City Manager: '~L Agenda Item NO. May 21, 1998 L ~A 5-2(, ~ 98 Staff Report Agenda Item: OSHA ,PSM Standazd 29 CFR1910.119,(3). Process Safety Management EPA's RMP Rule 40,CFR 68. Risk Management Program Submitted By: Karl W. Grunewald, Safety Officer May 21, 1998 Background: Process Safety Management (PSM) and Risk Management Plan (RMP) are intended to prevent accidents and minimize the consequences to the public and employees from releases of toxic or flammable substances. The rule applies to all stationary sources that store or "process" more than a threshold quantity of a regulated substance at any one time. Chlorine and sulfur dioxide are substances regulated by RMP and used by the City of Atlantic Beach in quantities in excess of 2,500 and 5,000 pounds. Quantities aze regulated by PSM in excess of 1,500 and 1,000 pounds respectively. The Florida Division of Safety has mandated that the City of Atlantic Beach meet all of the requirements of the above listed OSHA Standards. An RFP was advertised and five firms responded and submitted proposals. CRA Services, Brad Buris, 425 Cheney Highway, Titusville, FI 32780 ERM, Warren Snyder, 4110Southpoint Blvd. Jacksonville, F132216 DEI, Thomas Drygas, 5378 Riverview Dr., St. Augustine, FI 32084 Smith and Crillespie, Douglas Layton, PO Box 53138, Jacksonville, Fl 32201 DRW Environmental Services, Wes Capwell, 9951 Atlantic Blvd., Jacksonville, F132225 The review committee consisting of Karl W. Grunewald, Safety Officer, Jim Jacques, Assistant Director of Public Works, Claude Mayo, Assistant Fire Chief, Tim Townsend, Atlantic Beach Water and Sewer Supervisor, Harry McNally, Buccaneer Water and Sewer Supervisor reviewed all five proposals. Each 5rm was rated as to experience, qualifications, financial, references, in structural material provided, scope of work and on site inspection. Each firm was rated in the above catagories on a scale of one to ten, ten being the highest score. Funding: To be included in 1998-1999 Public Works budget. Implementation of this required program may necessitate future expenditure of funds to bring all chlorine and sulphur dioxiode facilities into compliance with federal standazds. Recommendation: Of the five firms the following three received the highest rating and are submitted to you for your consideration. It is my recomendation that the Commission receive presentations from the top CITY OF ATLANTIC BEACH SPECIAL CALLED MEETING MAY 12, 1998 AGENDA Call to order 1. Report by Dr. Terry Rice on his review of the Core City Stormwater Improvements 2. Discussion and possible action on stonnwater report. 3. Any other business Adjournment