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03-01-92>eb..~~.w _~,__ CITY OF fltla.rlle S"eae! - ~laaida 900 Sk.NItiOLE a01U .9TLA.w1lC BEACH. FLORDM J32).}SMS rFUauove 19a1 zn-seoo FAX 1901/ X45909 Narch 20, 1992 Bo norab le Mayor City Commission Nembers Atlantic Beach, Florida Dear Mayor and City Commission Members: I would like to request a vacation day off for [his coming Friday, Narch 27, 1992. I feel this will balance out my evening hours worked during the last collective bargaining impasse hearing with the FSre Department personnel. During the interim, I would request that Chief Thompson serve in my absence be it questions or assistance needed. Thank you for your consideraCion and unless otherwise notified, I will plan co take this Say off as requested. S~ivnc a/relyn, (' ~/ vV - ~~N~ ((( Kim D. Leinbach City Nanager RDL.det cc: Department Beads REF: KDL.74 ~, ~QL ~~d2-vtJ e~~n~r~~e:a~.cirC..~ -vin,; ~j.~~,,~ `f~,~,~er , 39 ~ _ ~1?~ ~ ~1 ~1~.-~ ~ c ~1y 3a~33 ~BL. ys 2y1~ -osGv ~ .v<g ~~_~5!r- G'-~~_9' __ _ - -- - _ -- r_dinl9S2r--_La~ ^l ~~_`li/'GC~.-_..r. C~...,._~c~251z'-'~--- r / /~ r ,,.f.- /~~ '~.!. ~~-C.,C~?1 ~S --~/-2;/-tltf_S-SldxJ___.--<c.~-~~Ctf. i,Lr ~J~-_~ a~P -. - -/ Ta~.r/~~J\r~Qa~~e _~~c~~J ._ irJ-_CaBe----.o~'-/~t.;t~-•--- - -""'-`~--!A~o cL /nif ._. ,rOk^d/`l/t Gtr __~f.~V'n~ L<r.N~/./--~- _ ___.^_~~-1. -.j~JngBi'J/P/ _- 3^Ores-.9-Y~-D~w:.Q--~Ltn,/=~~_n.C[.((~efSy~ _- - ::1.~----kis LL _ fie., _ 3~e ~q b~ _ -- - .-- a<s ___.Od. _ .? tie. 047. . ~~- n~ __ ~'ee i1k~N~ . - G~00~~ y- DUGMY StMii~oLE R~ ~ INDICATE NOHTH WITH AMOW, W .L 0 ~~ ~ p G 7r n_ G z y > O G+ ~~ Z 1 N \ ~ r V ~1 Z > ~ n m .ry Cn rn tZ n m f 0 0 v z T Z n rt • 3s~ ~> ~> n ~; x~ BEACM Avt. r= 6 ~. Pr,• 01 _-Peen UTAGNAM ~ li ciiCh q/c. ~ OiVE w pV ~ .a4 OCO IHOICATE NOPTX IS~kE R~cu a ~., ~~\ ,,K- t vnrH Annaw a ~~. 1 Fq:f fAOeD YEllw a t.iu c o C t:: S'LY g F C _l ~ , Pp O - o ~y 40 /~...VIwL S F'CC-S 62 LAU C Y IiCJS ~": ~~• to ~ m;d~ ~L v LUF I 1 a a 96' w v -~ ~ s w;," ~ ± . cn QQIVATp v ~' OOIrG ~7~ ro ~ _ I I s i 1 i 'a ~ r 2 9/ 39. 7S: Pa" a PEMErc( ~ ?a:E ya a ~ \ ', p ~ ` C4wniG ~v,t^ .~ .`irvE l G ~~ NO f~.YIYY \ ' ntcA p \ ' S6%p~• I C:.O _ S1oP Si6N '~'S ~ ~ V ~ PIOI - 01 _ Papa CITY OF ATLANTIC BEACB CITY COMMISSION MEETING STAFP REPORT ACEBDA ITEM: Designation of Parking Spaces for the Residential Parking Slicker Pro gyz/am '/ SOBMITTED BY: Kim D. Leinbach, Cicy Hanager~/ ~ pC. DATE: March 23, 1992 111 BACEGHODED: A Public hearing has been scheduled for the CI[y Commission Co hear input in reference [o designation of spaces allocated to residents displaying appropriate parking slickers on their vehicles. Chief of Police David Thompson has reviewed Cwo of [he most likely areas in which [o implement our parking sticker program, 18th and 19th Street areas and has recommended designation of 20I of the spaces for residents only as noted above. A diagram has been enclosed for your perusal. The total of spaces amount [0 13 but certainly tou ld be adjusted depending upon need and use, subject to your rev lev of course. HECOMMEHDATION: Contingent upon receiving public input, authorize the designation of Eesident Only Parking Slicker spates on the 18th and 19th Street parking areas as recommended by staff with [he same to be implemented as soon as possible. AiiACHMEHTS: Diagram as Doted above. EEVZEVED BY CITY MANAGES: AGENDA ITEM N0. r P. k ~. k ~_ ORDINANCE NO. 45-92-10 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACN, FLORIDA, AMENDING CHAPTER 20, TAXATION, ARTICLE III, OCCUPATIONAL LICENSE TAX, SECTION 20-59, SCHEDULE OF FEES, TO ADD A CLASSIFICATION AND SET A FEE FOR MICRO BRENERY, AND PROVIDING AN EPFECTIVE DATE BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. The fo lloving occupational license classiEicacion is added under Section 20-59 of the Code of Ordinances: 06I BREVERY, HICRO ..............................$45.00 (Requires licensing by the Deparcmenc of Business Regulation, Division of Alcoholic Beverages and Tobacco Section 2. This ordinance shall take effect immediately upor. its final passage and adoption. PASSED BY THE CITY COlOIISSION on firs[ reading [his day of 1992. PASSED BY THE CITY COMMISSION on second and final reading this day of 1992. NILLIAM I. GULLIFORD, JR. Mayor/Presiding Officer A T T E S T: MAURFEN T. RING City Clerk Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Ai corney ORDINANCE N0. s-92-22 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTZC BEACN, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VII, FINANCE, DIM SLON 2, PURCHASING, AMENDING SECTION 2-331, BIDS -WHEN REQUIRED, TO PROVIDE THAT FORMAL HIDS SNALL BE REQUIRID FOR PURCHASES OF SUPPLIES OR SERVICES FROM ENTERPRISE FUNDS IN EXCESS OF $5,000, AND PROVIDING AN E£FECTLVE DATE BE IT ORDAINED by [he City Commission of the City of Atlantic Heach, Florida, as follows: Sectlon 1. Chapter 2, Article VII, Division 2, Section 2-331 is hereby amended to read as follows: Section 3-331. Bids - When Required All supplies and contractual services, except for [he Enterprise Funds ar as o[hetwise provided in Chis division, when [he estimated cost thereof shall exceed two thousand five hundred dollars ($2,500.00) shall be purchased by formal, writ [en contract from [he loves[ responsible bidder after due notice inviting proposals. For the Enterprise Funds all 6uDplies and eontrarnul cer..,~o~ ..u,e.. .we .....__._~ ___. _..____~ Section 2. This ordinance shall take effect upon its final passage and adoption. Passed by the City Commission on Firs[ Reading this day of , 1992 Passed by the City Co®ission on Second and Final reading this day of _ 1992. WILLIAM I. GULLIFORD, JR. Mayor/Presiding Officer A T T E S T: MAUREEN EING City Clerk Approved as [o form and correctness: ALAN C. JENSEN, ESQUIRE City A[[orney .. + and restrict the time and location of such garage sale. There shall be no fee for [he issuance of such permit, but no more than three (3) such permits may be issued to one residence and/ot family, household, or organization during any calendar yea t. No permit shall be issued For more than two (2) consecutive days. Such sales shall be held during daylight hours only. Each permit issued must be prominently displayed on [he premises upon which said sale is held. All merchandise to be sold at su.:h bale shall be displayed in an enclosed garage or carport and at no time shall mezchandise be displayed on a public right-of-way or svale area, provided, however, if ^o enclosed garage or carport exists a[ said location merchandise may be displayed on a private driveway. Ooe (1) temporary sign, not co exceed four (4) square feet (double-faced is permissible) shall be permitted on the property where the sale is to be conducted. In addition, a maximum of two (2) ocher such signs, not to exceed two (2) square feet each, shall be permitted to be placed on other private property with the permission of the owner or occupant. In no event shall signs 6e placed on public property nor shall the same be erected or displayed more than twenty-four (24) hours before the sale 2s to begin and such signs shall be removed immediately upon the termination of the sale. Perking - all Dorking of vehicles shall be conducted in compliance with all applicable lays and ordinances. The Police Department may enforce such temporary controls which would alleviate any such hazards and/or congestion caused by any garage sale. Violations - These are' the basic elements which would in my opinion regulate garage sales and hopefully preclude those who have abused this method of personal property sale. I[ is a draft for your consideration and ve will be most happy to refine and amend the same as you deem appropriate. I would recommend that if you wish to proceed, the City Attorney be instructed co convert the same into the proper legal format. Sincerely, ' im D. Leinbach City Manager KDL.ds[ CITY OF ~tla.Btle tcaels - ~louda March 23. 1992 Ronorable Hayor City Commission Members Atlantic Beach, Florida Dear ifayor and City Commission Members: BOO SEMI!:OIE a0U) AM~TIC BE1CH, F10Rm173213~5N5 TFLFPFIO`~'E 19011 Zn-SBOO FA% l9M) 2RSW9 Please recall at the last regular City Commission meeting citizen concern vas heard i^ regards to abuse of garage sales by an individual on Royal Palms. Subsequently, this office vas asked to propose an ordinance 1n regards to regulating [he same. Accordingly, I have reviewed the matter and would recomm^_nd that the City Attorney construct an ordinance based upon the following provisions: s. Definition - the term "garage sale" shall mean any sale or offering for sale of personal property by a person or persons of a family or other household unit, said personal property having been acquired, possessed and used by the family or household for personal as opposed to business or camaezcial use, when such sale is to be or is condo cced at [he present residence of such family or household. The term shall include sales commonly referred to patio sales, driveway sales, yard sales and other such sales. The term shall not include the sale or offering for sale any goods on consignment, nor shall it include the sale or offering for sale of goods for more than three (3) families or households. b. Garage sales shall be conducted in compliance with all lays, ordinances., rules and regulations not in conflict with this chapter. c. Exemption - the provisions (regulating garages sales) shall not apply co sales of personal property made pursuant to a valid order of the court of competent Surlsdiction. d. Permit - no garage sale shall be conducted within [he City without a permit having been first issued for such sale by the Ci[y Manager. Such permit shall seC forth R Alec-n_.._.n-'yt^.: '.-i _.., _ .._ (2) Sec 16 15 Violations and penalties. Section 2. This ordinance shall take effect April 1, 1992. PASSED by the City Commission on first reading this 11th day of March 1992. PASSED by the City Commission on second and final reading this day of 1992• William I. Guiliford, Jr. Mayor, Presiding Officer A T T E S T; Maureen King City Clerk Approved as to form and correctness: Alan C. Jensen, Esquire ~ City Attorney i s _g_ in the city, or upon any street, alley or park. Violation of this section shall be subject to a fine in the amount of two hundred fifty dollars ($250.00). Sec 16-14 Enforcement. Noncompliance- Sec. 16-~. The city•shall not be required to collect any carbaae. •clable items or uarden trash which does not comply with this chapter. Sec- 16-'ll. Removal of ].ot cleaning, contractors' debris; oil and grease. Trash and debris caused from the operation of lot cleaning or clearing and contractors' debris caused from building, rebuilding or otherwise altering of buildings or structures shall be removed by the owner or contractor performing the work. Spent oils or greases accumulated at garages, filling stations or similar establishments will not be removed by the c1ty. Sec. 16- ~ 2. Prima facie evidence of production of garbage; duty of city to inspect premises. Any place of abode or any place of business occupied or in operation shall be prima facie evidence that garbage is being produced and accumulated on the premises. Zt shall be the duty of the proper representatives of the city to inspect and supervise the premises and remove all refuse and garbage found on the premises, paidiby~the res~idlen~ r~occuPant °ir to notifys thea ProPe~Pero $ if the removal is not the duty of the city- (Code 1970, § 18-9) Sec. 16- 13. Nhite 9~s= ~'OCedure for removal and fees for reaovai from residential prmdses. All residents, occupants and owners of residential premises in the city who have not arranged for private disposal of white goods as elsewhere authorized in this article shall have said white goods removed and disposed of by the Sanitation Division of the city acxording to the following procedure: (1) For each separate white good, a Permit shall be (~- obtained at city hall and attached or affixed to the white good. a. A permit shall be attached or affixed prior to placing any white good at curbside for removal by the city. b. It shall be unlawful to place any white good at curbside unless a permit is attached or affixed thereto; it shall also be unlawful to place any white good upon any vacant or unoccupied premises _7_ (['~) Residence B unit: For each residence B unit, ~~ _ ill There shall be a charge of fort -eight dollars 1 S48 00) cer quarter oavable to the Citv of Atlantic Beach for each residence B unit This charce shall entitle each residence B unit to thirteen (13) Qarbaoe teas cer Quarte each of which corresponds to a filled Qarbape container not to exceed fifty (50) pounds. (3c) Residence C unit: picxup or garoage ana trash is required as determined by the ~irector of [~PUblic ~ Works, a container or dumpster will be furnished and maintained by the city and the cost thereof will be - .. ... -. (~) Commercial A unit: For each commercial A - . _ _ _ ~~ _ - ~ - Note: Charge includes dumpster maintenance and replacement. (~e) Coa®erclal B unit: All business, professions and occupations not required to have a commercial dumpstex~ r~ - - ,{IZ There shall be a charce of for -eight dollars ,(S48.00) cer Quarter. oavable to the City of Atlantic Beach for each commercial B unit This charce shall entitle each commercial B unit to thirteen (131 Qarbage tags cer Quarter each of which corresponds to a filled Qarbage container not to exceed fifty (50) pounds Sec. 16-9. Annual review of fees _ ~_ s All residents, occupants and owners of premises in the ci _ _ = shall have accumulations of • solid waste removed and disposed of by the itation ivision of the xity, and for the service of '~'.~-•--,-•--~ "~{'.~~ so1=d waste removal shall pay the City of Atlantic Beach sums shown below for each type of service: (©a) Residence A unit: For each residence t, unit, ~~ - jl) There s_h ill be a charge of forty- eight- dollars (S9n-00)_ per- quarter, f:~vable to, tho_ City o_`. Atlantic Goa c't ,__~or e=cii aside c.' L__unrt .__ Sec. 16-F/6. Fees for colJ.ection. Sec. 16-Q5. Leaves and grass clippings; tree trunks. Leaves and grass clippings shall be placed for collection at the curb in either a receptacle meeting the standard for garbage collection or a disposable plastic or waterproof paper bag securely fastened at the opening. Tree trunks, stumps, Limbs, trimmings or waste building materials shall be collected• these items shall not exceed five (5) feet in length nor shall any single item exceed a weight of ~ fifty (60) pounds. Sec. 16-~. Burial of garbage. No garbage or recyclable item shall be buried upon the premises of the person by whom the garbage or recyclable item is accumulated. No garbage shall be buried elsewhere in the city except upon written permit of the city manager. Sec. 16-Q'7. Depositing on vacant lots, streets, parks, etc., prohibited; compost piles. (a) It shall be unlawful to deposit garbage, _t`ash, •~-' 7~- upon any vacant or u or upon any street, alley or park. (b) It shall be unlawful for any person to deposit garden trash upon any adjoining lot or premises, whether vacant or improved, occupied or unoccupied, or upon any other lot or premises, or a street, plaza, alley or park, or in any canal, waterway, lake or pool within the city. Garden trash containing no combustible matter or matter which will, during decay, give off offensive odors, may be accumulated by the owner as a mulch or compost pile in the rear of the premises upon which accumulated. _q_ Sec 16-4 Separation of materials- (b) Storage. Garbage ~ containers set out for garbage collection shall ~ be placed - • -- at the curb of the street from which garbage service is rendered may be placed anywhere between the which garbage service is rendered, located on public property. if oax arner Hands, wnicn are in ng, or underground containers, building and the street from but in no case shall they be the carbade container must be moved to the curb for oickuo. Any residence or commercial unit to which this section creates a hardship to either the resident of the property or the city sanitation department for placement of containers for garbage service shall apply to the Director of Public works or his desionee, who shall thereupon determine the location at which darbabe GfTR•~ containers shall be olaced. ~~Ti .S9 ~• •~• ~~ Garbage ~ COntalneis lOCdted OLner tnan aS described in this section shall not be emptied. In cases where lots run from street to street, the provisions of this section applicable to front yards shall also apply to rear yards. (c) Inspection and approval. All garbage and trash containers shall be subject to inspection and approval or condemnation by the Director of Public Works or his desionee, and no appeal from the condemnation shall be possible except to the City commission. -3- (~d) Dumpsters required. All Commercial A and Residence C type units shall be required to have a commercial dumpster for disposal of garbage and trash. Zt shall be the duty of the director of (~PUblic ~ Works to determine the size dumpster required. Appeals of his decisions may be made to the city manager. ., Garden trash or yard trash or trash shall mean all the refuse accumulated from the care of lawns, shrubberyy m vines and tree limbs. Residence R unit shall mean a residence occupied by and the place of abode of a single family where one (1) kitchen only is provided and maintained. Residence B unit shall mean duplex residences under a single roof, or apartments consisting of two (2) or more units under a single roof, or a primary and secondary dwelling on the same lot. Residence C unit shall mean a group of apartments or living quarters where it is not feasible to have garbage picked up from each individual residence and where a dumoster is required for central pick-up of gazbage and trash_ White goods shall mean appliances such as refrigerators, freezers, stoves, ovens, washinc machines. drvars. water heaters. air conditioners, compressor units, microwave ovens, television Sets and the like. -2- Sac. 16-2. Solid waste collection. Sec. 16-3. Garbage ~ and trash containers. M ORDINANCE NO. 55-92-26 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CZTY OF ATLANTIC BEACN, REWRITING IN ITS ENTIRETY CHAPTER 16, REFUSE AND GARBAGE, AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED by the City Commission of the City o£ Atlantic Beach, Florida, as follows: Section 1. Chapter 16, Refuse and Garbage, is hereby rewritten to read as follows: Chapter 16 • ~ SOLID WASTEk Sec. 16-1. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: Commercial A unit shall mean any business establishment reovired to have a commercial dwooster. Within this classification are, by way of example, stores, shops, grocery stores, food stores, amusement houses, drug and sundry stores, dry goods and hard goods stores, package stores, filling stations, shopping centers and restaurants. Commercial B emit shall mean any businesses, professions or occupations not required to have a commercial dumpster. Garbage shall mean every refuse accumulated from cooking, cleaning and housekeeping. Garbage ~ container shall mean a ~ metal or Dlastic container of the type commonly sold as a garbage ® container, in good condition with a tight seal. - , ,~-.-. ,.o~. ..._. _.. Mr. Robert Kosoy February 24, 1992 Page - 2 We propose to prepare the plans and specifications and permits for review and bidding for the lump sum price of $9,800.00. This fee is based on receiving the existing piping plan from Gee E Jensen in digital format to beused in our AutoCAD system. It is also based on receiving plans of the City's ton cylinder system used at Buccaneer Water Plant #3 to be used as a guide for standardization. The basis of our price is to provide the City with a reasonable cost in preparing these plans and minimizing the cost of duplicating as-built information wherever possible. Receiving the piping plans in digital form is important for completion of the project within the scope of this proposal. Our fee does not include any costs for permit fees or surveying. Again, we appreciate the opportunity of submitting our proposal to you. we would be more than happy to sit down and discuss this with you at any time. sincerely, LUCK & ASSOCIATES, INC. i J es M. Licas, P.E. President i J. lvcaa t A4iocia~ci, (.-~. Design 8 Consulting Engineers James M. Lucas, P.E. February 24, 1592 ISr. Robert S. Kosoy, P.E. Director of Public Works 1200 Sandpiper Iane Atlantic Beach, FL 32233-4381 Subject: Proposal for Chlorine Contact Facility Buccaneer Wastewater Treatment P13nt Dear Hr. Kosoy: Rarball S. Wilder. P.E. We are in receipt of your February 12, 1992 letter concerning the subject project. in our response to your request, we had pointed out the need for a master plan for the wastewater treatment plant to preliminarily locate and to take into account ultimate facilities. It was our intention to include these sa that the location of these new facilities requested in your RFP would •f1t in• with future considerations for expansion. It is our understanding that this master plan will not be included in this RFP at this time. Our fee is based on the following: 1) Design of a chlorine contact and sulfur dioxide chamber located at the existing sludge drying bed 2) Design of automatic feed chlorine and sulfur dioxide systems. 3) Design of ton handling facility for both the chlorine and sulfur dioxide cylinders including the necessary load cells and indicators. 4) The conversion of the exiatinq contact chamber to a digester for additional sludge capacity. 5) The interconnecting piping between the exis Ling treatment units and the new chlorine contact tank along with the chlorine and sulfur dioxide solution piping. 6) Our scope of work also includes installation of the necessary instrumentation required to control the amount of chlorine and sulfur dioxide. It is our intent to relocate the flow meter into tt.e operators building along with the residual analyses and recorders necessary under DEP, rules. 8411 Baymeadows Way, Suite 7 • Jadcsornille, FL 32256 9o4-63G9844 ~. Cvca1 ~ f744ocik~ti, IriL. Design & Consulting Engineers James M. Lucas, P.E. tlafldall S. Wilder. P.E. March 12, 1992 Mr. Robert S. Kosoy, P.E. Director of Public Works 1200 Sandpiper Lane Atlantic Beach, FL 32233-4381 Subject: Proposal for Chlorine Contact Facility Buccaneer Wastewater Treatment Plant Dear Mr. Kosoy: In our letter of February 24, 1992, we expressed our desire to perform the services as stated in your RFP for 59,800.00 with the proviso [hat the existing piping plan be furnished to us in digital format for use in our computers. We have received a copy of the Boatwright survey on disk that satisfies this requirement. we, therefore, agree on the price quoted in our letter. Again, we appreciate the opportunity of submitting our proposal to you. we would be more than happy to sit down and discuss this with you at any time. Sincerely, J. GUC/cS & ASSOCIATES, INC. ~~ Ja 5 M. Lucas, P.E. President c: ~. 8471 Baymeadows Way, Suite 1 • Jadrsomille. PL 32256 904-636-9944 Honorable Mayor, City Commission and Staff Febmary 20, 1992 Page 2 assured completion of the project as cost effectively as possible and 2) demonstrated our good faith regarding our commitment to the City. We understand your decision not to pay the full amount. However, we would like to propose an agnsable, fair and equitable settlement that is fair to both the City and Burton & Associates. / / Ap~~roximately 2/3 of the amount N question represents direct labor costs, indirect labor , costs and abortion of eve ead costs. All of these costs were 'ouro -pocket" costs, in that they here cash ezpendi[ures by Burton & Associates incurred to meet our wntractual obligations to the City, and they a:cluded profit and a portion of indirect ovefiead costs. We propose that a fair settlement to this matter would be for the City and Burton & Associates to share only this portion of the project costs equally. 1lterefore, we respectfully request compensation in the amount of 37,317 which represents 1/3 of the total additional project costs and covers only a porfion of our actual outof-pockU Ltbor costs for the additional work performed. It should be re-emphasized that virtually all of the work performed was necessitated by 1) the fact that we were provided data by others (under contract to the City) which was incorrect, requiring substantial re-work on our part and 2) the requirement to respond to specific regtrests of Commissioner Fletcher. We look forward to your favorable consideration of this settlement proposal. If you have any quesfions do not hesitate to call me at 247-0787. Very truly yours, Mi President ce: City Manager City Finance Director City A[tomey City Clerk t ~. z • • • February 20, 1992 The Honorable Mayor, City Commission and Staff City of Atlantic Beach P. O. Box 25 Atlantic Beach, FL 32233 Ihaz Commissioners: [ have received Mr. Kim Ixinbach's fetter of January 16, 1992, informing me of the City Commission's decision not to authorize payment for services provided by Burton & Associates which were rrcoesary W complete the Water and Sewer Rate Study, but which were above and beyond the original contract amount. I want m make it clear that Burton & Associates never anticipated that the City would pay thox additional charges in full. As disenssed with Commissioner Fletcher and the City's Finance I)ire<xor a[ the time the final invoice was issued to the City. we anticipated negotiating a settlement that was fa'v a~ equitable to both the City and to Button & Associates. It is ako important for you m understand thaz the primary reason that the cost of the projxt extended the contraG amount waz the requirement to 1) re-0o work based upon revised data provided to us by the City's consulting engineer and data processing consultant including a revision of the Capital Improvement Program requirements from the original approximately S12 million. az determined by Gee & Jensen. Inc., to the rarrtent Capital Improve:ttent Progtam requirements of approximately 53.5 million as subsequently provided by the City's Water and Sewer Committee, 2) aaomplish rocalenlations necessary to evaluate and accommodate adjustments m the rate methodology based upon input from Mr. Alan Potter and 3) respond to apaifk requests by Commissioner Fletcher m meet with him m review the recommendations presented in our Final Report, review the alternative recommendations presertted by Mr. Potter and validate and verify the simplified rate stnrcture approach presented by Mr. Potter. We proceeded with the work, which was in excess of the conuct amount, based upon the premix that Burton & Associates had made a commitment to complete the Rate Smdy, we would complete it az cost effectively az possible and although the contract was a time and expenses based contraIX, we would be more than willing to negotiate a fair and equitable sharing of the additional costs with the City. 1 believe the fact that we were willing to complete the project with no assurances that the City would compensate us for our total additional costs 1) 2457 Sourh Third Suter • Cozra Verde Plau • Jadcsonv8le Bach, Florida 32250 • 904/247-0787 ~: ,.~, NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .~~. it--~~ ii~ii \L__JI ~~~i ,.. ~.,,,~.M .,..,.Y..,., F: t t 5 _~_ {fired Lhe terms of our agreement :s received under the contract, ~v°°~TT Sincerely, _ l T~~~ ~ t/or~ uii// sub..,~f dacu~u~r.+`~i+ o>< 9~u~ ,•eU{_eF-poclmf'~ eos~s ~ ~e. '~d~u>L /abar easft/ in~rricF /Abate caSfS anG a Po~f~drr a~ o/er/ieae eosFs ~ temp/cF~ GUiNi Aanl~S ,nan/jvun5~ rtceijofs~ eft. ~ we c/i// i'~v~eu/ _ your reyuesi . /~o,,/~re ~ !h<s ~GUieu1 chi// be ~~/s.scro~! a9a~~sf fire dolays ~:xu~^ed ~e r "y ~" reaching this conclusion wr, Tons with you, the product and ser aid the unapproved nature of the -z- Conversely', your Iclter of Fc bruary 20. 1992 addressed. at least in part. extra expenses incurred for work on other phases of the project and states that the expenses beyond contract resulted from "...work performed Iwasl n<,cessitated by...'. City staff and administrators. We find your termination of responsibility for incurring ~,el~ expenses for Phase IV mor tl[an IOOX over contract limitations. unacceptable. It you had any easo n'to project even modest excess needs, this should have been c:alle to Lhe attention of the City . Administration for discussi ~~~and con ideration of written ~~~ approval at the earliest possible date. iaving Tailed to do so as required by contract. ~+Jt~le continuing to ac umulate what we. consider to be extra rdinary expenses beyond oU agreed uDOn upper i limit, was certain y imprudent, at least./ Regrettably. our xaminatioR~of Your suggestion that we accept a negotiated se ttlemen ~ith you that is 41X in excess of the. stipulated [1 Len gree mcnt leads us to conclude that such is not in th best interest of the DeoDle we serve. In o9AFI Dear Mr. Burton: Your letter of February 20. 1992 suKKestinK a negotiated settlement of 57.317 as final compensation for expenses "... above and beyond the original <:ontract amount." oC the agreement accepted by Burton & Associates, as stipulated in your acceptance letter of August 28. 1990. has bren Kiven careful review and con- sideration. ? We find that invoices. received from Burton & Associates referencinK completion of work done on Lhe several phases oC the contract agreement other than Phase IVO were received and paid in a timely menner. Atl ~e~in Lhe limits specified in the agree- went. Thereafter, invoices were received with dates beginning 8-15-91X-ei-1 referral to work on Phase IY, and in each case. ,~y addressed expenses of inereasinK significant magnitude beyond those agreed upon and authorized under the contract. As a matter of tact, the 'final" invoice for 521.492 represented an aggregate amount of contract 2.23 Limes the oriKinal agreement, which of course was never authorized either orally nr in writing. 8. I o t F P 'd By Tiffany by the Sea Aahco Ras requested that they be refunded impact fees based on the fact that they built 26 units and paid for 130 unite. See Halter Nest's letter received February 14, 1992 by City of Atlantic Beach Tim Torneend advised that the developer received consideration during the planning stages for citing the Sea Gardens Lift Station at its current location. In addition, zoning restrictions required the dornaizing of the development. Aahco's request rill require Further reeler to determine if any monies are due to the developer. 9. Lhlor~ e C tact Facility The Committee recommends acceptance of Jim Lucas's proposal to design the Chlorine Contact Facility at Buccaneer Maeterater Treatment Plant nor that he has submitted his letter dated Narch 12, 1992. RSK/tb cc: Commissioner Fletcher Alan Potter/Consultant Harry E. hcNally/Utility Plant Division Director Tim N. Torneend/Utility Plant Division Director Ernie Beadle/Assistant to PM Director Dr. Ray Salman File - MSCR 3. Ins ecticn at AB WTP rl b f2 Bob Kosoy discussed the need for consultant inspection for either the AB WTP it S i2 project or for the 8-10 other capital projects. It ras recommended Ghat requests for proposals Eor Resident Observation be obtained Erom several Engineers. The Committee could evaluate the feasibility after receipt of the proposals. 4. Sea Turtle _I nn Water Bill Mr. Barry Adeeb, owner of the Sea Turtle Inn, requested at the March 9, 1992 Commission Meeting that he be given consideration for staggering his payments in order to mitigate the effect of the increased rater rates. This Committee recommends that Mr. Adeeb submits information on rhat his volume changes are, explore conservation methods particularly in the laundry and kitchen areas and perhaps the City of Atlantic Beach could bill monthly. 5. Draft Lett r of Reeo nae to Mike Burton and Associates Ray Salmon submitted a draft letter of response to Mike Burton and Associates. Attached ie a copy of the draft rith additional comments/changes made by this Committee. 6. M mo to Cueto ers Reoard" c Next Mater Bill Alan Potter drafted a memo explaining the rater and serer charges in accordance with the ner rater and serer rate increases. The Committee agreed that a memo of this nature should be transmitted to the Mater Department eo that all Customers can receive a copy with their Dill. Since bills are mailed out on postcards, a separate mailing will be necessary. C pital Imororement Fee Ordinance Figures for Buccaneer and Atlantic Beach ratermeter inetallationa have been tabulated. The Committee recommends that pricing similar to 7acksonville Beach's be incorporated into the Gity Atlantic Beach's proposed ordinance. A draft ordinance rill be prepared for the Committee's final revier. CITY OF rQtla.rtie Sear,! - ~Eau~la ' 1200 XANDPIPFIl IAh E __.____._._.. wTLMTIC lEVCH. FIAR~322331181 ~_._- __ ---. - Tp,EflIp:YE l9op 2(F5811 ~\ FAX Iw1111b58U March 18. 1992 M E M O R A N D U M TO: Kim D. Leinbach/City Nanager FROM: Robert S. Koeoy/Director of Public Works RSx ~'le RE: MATER AND SEMER COMMITTEE REPORT t14 On March 12, 1992 Commissioner Lyman Fletcher, Ernie Beadle, Ti^ Tornaend, Harry NcNally and Bob Koeoy met to discuss current eater and serer concerns and projects. A brief summary follore: 1. Buccaneer M ate at Treat ant Plant Exoaneion (Surge Tank) A Pre-Final ralk through vas held on March 5, 1992. A preliwinary punch list rae compiled and subsequently rae wailed to the Contractor. A wajor problem nor ie rith the overloading of the screens and the broken conveyor belts. Harry NcNally recommended a wanual trough. Bob Koeoy rill prepare a letter to the Engineer urging cowpletlon of the project in accordance rith the specifications. 2. Atlantic Beach Mater Treatment Plant ti and J2 I~rovements Bide rare opened on March 11, 1992 with NPC the apparent for bidder at 61.185,575.00. Other bidders rare Ortega Industrial, Meadore Construction, Cole, and Perry-NCCall. The bid analysis will be performed Dy Gee 6 Senson and reference checks and recommendations rill be prepared by City of Atlantic Beach staff. ~. M~.:.. PAGE EIC 1{T MINUTES DECEHBER 9 1991 NAME OF COMMAS. M S V Y V N opposition to the construction of this roadway and he encouraged the beaches community to attend if possible. Commissioner haters reported he had reviewed [he request from [he Beaches Habitat to waive impact fees in tonnec [ion with Conetrvt[ion of low income houses in A[lantlc Beach. He said the city code allover the Cicy Manager co pro-rate certain impact fees over a five-year period. He felt the impact fees should be pro-rated and paid by [he new owner. However, he felt a policy could be established to either reduce or waive [he impact fees for single-family homes in this area in order to encourage the development of this blighted area. Commissioner Waters sough[ the wishes of [he City Commission. Further disrussion ensued and Mayor Gulliford felt if the number of homeowners in the area could be increased, this would be a step [ward upgrading the area. He suggested the City Commissioners review the materials provided by the City Planner and discuss the matter further after the first of the year. Co~issioaer Waters distributed a map of an area on Mayport Road which he felt would benefit by down zoning from a commercial co a residential classification. After brief review, it vas suggested Co®issioner Waters forvazd this material co the Community Development Board for their consideration. Commissioner Waters also inquired whether the ditch which vas the sub}ect of a complaint at the previousmeeting, had been inspected. Mayor Gulliford advised there were two ditches, one of which belonged to [he City of dacksonville and the other to the State of Plorida. Mayor Gltlli£ord suggested the City Commission consider opening City Ball on Saturday mornings. After brief discussion, the City Manager vas requested [o consider [he matter aad report back with 61s recommendations. Mayaz Gulliford reported he would provide 100 Atlantic Beach automobile tags depicting Atlantic Beach as a "A great place to Grow." Fund6 from the sale of Che tags would go to the Beautification Committee. Commissioner Waters said some of the pals trees on Atlantic Boulevard appeared to be dying and inquired whether anything vas being done about them. Carl Walker explained the contra<tor had inspected the trees and had replaced one tree. The question also arose as to whether any agreement had been made with Neptune Beach regarding maintenance of the median. The City Manager suggested contracting out the maintenance and asking Neptune Beach [o share the cost. He vas asked to pursue a written agreement which could be executed 6y both cities. 76-Mar-92 Mayor Bill Gulliford Chy of Atlantic Beach 800 Seminde Ftoad Atlantle Beall. FL 32233 Dear Mayor Gulliford, 141 Beaches Habitat Habitat IDr fkxrarity of the Jacksanvile Beaches, loc. Th;s letter is to ask Nat spedal consideration be given to Beadles Habitat. We nave paid 57,738 in Application fees to Ne City of Atlantic Beach to build a home at 7954 Francis Avenua. This is our first Iwme in Nis area. We have purchased two additional tots, also on Fronds Avenue and plan to build on them. By Ne end of 1992 we expect [o have Nree houses on Ne tax rolls, which will conhibute poskivety to property tax revenue for the dry. The tees were paid for invoice a x575 from [he Atlantic Beach Department of Building for Ne following: water impact fee 5340.00 sewer impact fee 51,035.00 water meter 585.00 radon gas 510.93 radon gas 5% 50.58 water tap 266.51 total 57,738.02 Beaches Habitat is a non-profit organiratlon Nat must raise sll funds to build homes for needy people Nrough eontrlbutions and partnering with Ne community. The total estimated cost of one home is 530,000. The application tees paid represent 6% of Ne cost of the home. The fees are additional funtlc that must be raised tlvough wrmibuGOns and a burden to completing the project Beaches Habitat would like the AtlanGC Beach Cily Coundi to sedousty consider waiving aL' of Ne knpact fees paid. Partnering with BeflChea Habitat will comribute boN Sbdelly and finandally to Atlantic Beach by improving target areas and provi6ng hope to needy people. Thank you por yow wnsiderefion in this matter. Please contact me ar our office "d you have arty trylesUbrta (247-1222). Sincerely. Peggy O'Neia Presidem Beaches Habitat 2463 South 3rd street Jacksorrville beach, FL 32250 • (904) 247-1222 4 22-170 ATLANTIC BEACH CODE Sec. 2&170. Impact fees. 1'he fee for providing facilities for new connections and capacity increases for growth shall be as follows: Residences. per unit ................................ $ 1.035.00 Commerdal: - O(ficebuildings,per 100 square feet ............ ........ 40.OU Groceries, per 100 square feet ................. ...... 20.00 Retail shops. Per restroom .................... ........ 1,260.00 Theatres, Per seat .......................... ........ 16.00 ]tesfaureats, Per seat ....................... ........ 160.00 Service stations. Per restroom ................. ........ 3,150.00 . Csrweah,aelf~ervice, per stall ................ ........ 1.850.00 Car wash. rollover ......................... ........ 11.850.00 Car wash Camel ........................... ........ 17,750.00 Bdutyshopalbarber shoPS, per chair ........... ........ 630.00 Lamdrotoata, per machine .................... ...._ ... 790.00 Hotels/motels, per restroom .:................ .... ~.... 475.00 (Ord. No. 80&323. $ 1(Art- VID, $ 5), 6-27-83; Ord. No. 80-g9~1E, $ 1, 9-11-89) Sec. 22171. Payment of connection tees and impact fees. Payment of wnnection fees shall be due and payable prior to the issuance of a building permit. For existing buildings or structures, the City manager may allow payment of fees on an ertended payment plan for up to five (5) years if the owner has demonstrated to the satisfaction of the city manager that the lump sum payment will constitute a hardship m the applicant. A lien Cor the amount due shall be executed in recordable form reflecting the payment schedule. Upon all payments being made in Cull, the lien shall be release of record. (Ord. No. 80$3-23, 4 RArt. VIII, 4 6), fr27~3J Sec. 22172 Disposition of impact fed. All revenues collected by the city through sewer impact fees shall be held in a special account to be known as the wastewater system capital improvement amount. The money deposited and held in said amount and all interests accrued thereto shall be used only for the improvement, expansion, and/or replacement of the wastewater collection, trdtment, and disposal rystem oC the city. (Ord. No. 80$323. 4 I(Art. VIII, 4 7), 6-27$3) See. 22173. Billing. The sewer chargd prescribed by this division shall be on the same bill for the rity water charges and garbage colleMion charges, but each charge shall be shown as a separate item on Sapp. No.9 1296 a CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAPF REPORT AGENDA ITEM: Request for Waiver of Impact Fees - Beaches Habitat SOBMITTED BY: Kim D. Leinbath, City Manager ~/~. DATB: Har<h 23, 1992 BAC%G%ODND: Several weeks ago Beaches Habitat asked that the City Commission consider waiving impact fees for homes they construcc within the Cicy of Atlantic Heac h. No final action was taken in regards to t61s request and said group is now returned with the hopes of receiving such vaiv ¢r. I simply wanted to point out several factors for your consideration. First, our Code does not provide for waiver of fees in [his regards but does authorize the City Manager to grant, under hardship conditions, a payment plan of up to five years for remittance of impact/connection fees. A copy of the applicable code is enclosed for your convenience. Second, the City Commission adopted a policy several months ago not to make contributions to out aide and/or non-profit agencies. You may want to view the Beaches Habitat's request in terms of ascertaining vh e.t her the same constiCUtes a donation if the request is granted. I would like to suggest three alternatives for your consideration: I. Deny their request for waiver of impact fees co Beaches Habitat. 2. Grant the waiver of impact fees to Beaches Habitat as requested. Should this alternative be selected, it is my recommendation we amend the Code accordingly. 3. Refer the request to the Ci[y Manager's office for consideration as a hardship case whereln up to five years may be granted for payment of impact and connection fees. %ECOMMHNDATION: Due to the precedence established, it ie respectfully recommended that the Mayor and City Commission consider alternative number 3 in which case the Ci[y Manager will grant the five year per iad to remit applicable impact fees and connection fees without interest. ATTACeMEHTS: Related Code REPIEWED 8Y CITY MAAAGEB: AGENDA ITEM MO. . -, Page Three Minutes of Special Called Commission Meeting March ll, 1992 2. Introduction of Ordinance Ordinance Mo. 55-92-26: AN ORDINANCE REWRITING IN ITS ENTIRETY CHAPTER 16, REFUSE AND GARBAGE. Mayor Gulliford presented in full, in writing Ordinance No. 55-92-26 on firs[ reading. Co~fsaioner Edwards roved to approve passage of Ordinance No. SS-92-26 0o first reading a~ set for public bearing oa March 23, 1992. The emotion ran seconded by Co~iasioner Pletcher. Co®issioner Fletcher encouraged [he city [o continue [o pursue the possibility of establishing collection fees on a volumetric basis. After further disco ss ion, [he question vas called and [he motion carried unanimously. Pat Pillmore, 995 Camelia Street inquired why garbage containers could not be Ieft out [he night before collection and after further discussion, i[ vas the general consensus [his provision should be deleted from the ordinance. 3. Any other business: There being on further business to come before [he Ci[y Commission, the Mayor declared the meeting adjourned at 9:15 PM. William I. Gulliford, 1r. Mayor/Presiding Officer A T T E S T: Maureen Ring City Clerk Page Two Minutes of Special Called Co®ission Meeting March ll, 1992 Mayor Gul liford introduced Scott Kelly, Chief of Solid Waste for the City of Jacksonville. Mr. Kelly explained the City of Jacksonville vas now handling [he recycling of white goods and funds derived from [he sale of the scrap metal vas adequate [o cover Che cos[ of the recycling operation, thus Jacksonville vas no longer charging Atlantic Beach for [he collection of white goods. Discussion ensued regarding the possibility of a transfer station being constructed on the south side of Jacksonville. Mr. Kelly reported a study of this matter vas neazing Completion and ha would keep [he city informed in this regard. Mr. Kelly said a study of estimated costs of hauling the extra distance versus the cos[ of operating a tri-beach transfer station indicated the extra cost of hauling, -rould be ;60,000 per year greater than the current hauling costs compared co ;89,000 per year [o participate in the transfer station facility. He felt a third consideration vas a mini-transfer station, but he did not feel this vas a viable option for Atlantic Beach. Mr. Kelly stressed [he importance of not mixing yard [rash with garbage. He discussed the various collection methods and said he favored mechanical pickup of 60-gallon containers. He recommended some flexibility to allow 90-gallon containers to be provided at a higher rate to families who needed additional capacity. Side yard pick up could also be made available ac a higher rate for anyone who wanted chat service. He felt the City Could do this as economically as private contractors. Hr. Kelly also advised that 515,000.00 grant money vas available [o Atlantic Beach through the Cicy of Jacksonville for promotion of yard waste disposal and recycling. Mayor Gu ll iford felt iC vas important to consider every option for handling yard [rash in order [o reduce [he number of [rips [o the landfill. Mr. Kelly recommended encouraging residents not to bag grass clippings and co promote back yard comooscing. Branches could be chipped and used as mulch in the city's parks. He felt this could reduce the volume of yard trash by half. The draft ordinances ve re then rev ieved and Mr. Kosoy pointed out most of [he matters discussed were included in [he ordinance. Discussion ensued regarding [he disposal of white goods and Mr. Kosoy said he would like to <ontlnue using tags to indicate the items for pick-up; this helped to inform the city of [he location of items and also helped of [h scheduling pick-ups. Discussion ensued regarding recycling corrugated and it vas agreed to put pressure on Waste Management [o Include corrugated in [he recycling program. In the meantime, the Hayor requested that the recycling bin be brought back until the matter had been worked out with Waste Management. Mr. Kelly said there would shortly be a complete guide to recycling in the Florida limes Union and he would provide Atlantic Beach with copies of [h SS information. ~ , MINOTES OP 171E SPECIAL CALL® MEETING OF ATLANTIC 8EAC8 CITY COMMISSION SID IN CITY BALL, 800 SIXINOLE ROAD, AT 7:30 PM ON W®NESDAY, MARCH ll, 1992 The meeting vas called to order at 7:30 PM by Mayor Gulliford. Present, in addition to [he Mayor, vere Commissioners Edwards, Fletcher, Tucker, and Waters. Also present vere City Manager Leinbach, Public Works Director Kosoy, City Attorney Jensen, and City Clerk King. 1. Solid Waste Report and related discussion Bob Kosoy confirmed that each Commissioner load received a copy of his report and [vo draft ordinances, one of which provided for collection fees on a volumetric basis, and [he other provided for collection fees at a flat rate. He aLo provided a report of a study of Tri-Beach Consolidation of Solid Waste Collection and Haulage prepared by Jim Seroka, Ph.D., Director of the Center for Local Government Adminis- tration at the University of North Flot ida. Mr. Kosoy outlined the existing col lec[ion service and manpower of the city. Ne reported that [he Girvin Road landfill had closed and the city vas row driving thirty-six miles (round Crip) [o the north side landfill. He indicated the north side landfill was scheduled Co close in August 1992, following which the city would use the Trail Ridge landfill, a distance of eighty-eight miles (round trio), representing a 6632 increase over the current mileage. Nr. Kosoy discussed [he importance of separating yard [rash from household garbage and recyclable items. Ne said it vas important [o educate the public on the new regulations because the county facilities had advised Chat loads vh lch had no[ been properly separated would be rejected at the landfill. Discussion ensued regarding variable collection rates as a means [o Charge less to those who generated less garbage and Mr. Kosoy said he felt this vas the fairest method of charging; however, he said this would require additional study before it could be implemented. Discussion also ensued regarding mechanized collection of garbage containers, which, he said, had been in operation in Fernandina since 1971; however, he felt [his method would be more costly. Nr. Kosoy also Compared the estimated ros[s and level of service of contracting out solid waste collection vis a vis continued collection by city crews. Hr. Kosoy recommended enactment of [he proposed ordinance which would reduce [he six day per ve ek garbage collection [o [vo days per week. Under this ordinance yard trash would be picked up [vice weekly and te[yclables once a week. The cost of service would increase to $48.00 per quarter. Mr. Kosoy pointed out [he ordinance no longer required payment of a fee [o have white goods picked up. He said the city vas no longer being charged for [his service and you ld pass this saving nn [o [he residents. In [he even[ [his si CUa[ior. changed, the fee could again be reinstated. PAGE FOURTEEN MINUTES, MARCH 9, 1992 Chief David Thompson passed out a report concerning the . committee that was formed to study the lifeguard station. The committee intends to do much research and comparisons with other townships concerning renovations to the lifeguard station. A presentation will be made to the Commission at a later date. On another matter, he indicated the Sea Turtle has agreed to take care of the handicapped wheelchair, and this will be done in conjunction with their program of blcycle rentals. The committee recommended a ramp be installed at the Ahern Street end zone, as the steps are in poor condition, especially for senior citizens. Zt was recommended that in the future more radios be purchased for the lifeguards. Commissioner Tucker referred to renting of bicycles by the Sea Turtle and she asked if bicycle rentals are allowed at the beach to which Chief Thompson indicated he will have the manager of the Sea Turtle contact Maureen King concerning this matter. There being no further business the meeting adjourned at 10:15 p. m. William I. Gulliford, Jr. Mayor/Presiding Officer A T T E S T: Maureen King, City Clerk NAME OF COMMAS. M S V Y V N I I I PAGE THIRTEEN MINUTES, MARCH 9, 1992 NAME OF COMMNS. M S V Y V N contacting this committee before the next Commission meeting to have a meeting. Cos~isaioner Tucker encouraged everyone to vote in the election on March 10, 1992. Mayor Gu111ford asked the City Manager if street lights on Seminole from 20th to Oceanwalk have been installed to which the City Manager indicated he would check to make sure this has been done. The Mayor indicated he will be the City's spokesperson with reference to the City of Jacksonville sharing the cost of paving Church Road. The Mayor asked for a status report relative to the hiring of a Code Enforcement Attorney. City Attorney Alan Jensen replied the City had received approximately 12 applications and a meeting will be held prior to the next Commission meeting and a list of applicants to be interviewed will be presented to the Commission. The Mayor inquired if the city changed the name of Twelfth to Plaza to which the City Attorney replied he will draft an ordinance to accomplish this change. The Mayor asked the City Attorney if he has checked into ownership of streets in the Selva Marina area to which the City Attorney replied he has a report from Bob Kosoy concerning this and a report from the City Attorney will be forthcoming. The Mayor asked George Worley for an update concerning the sign ordinance. It was determined when the Code is being updated the sign ordinance should be examined and improved upon. The oew parking decal program was discussed and it was decided to conduct a public hearing at the next Commission meeting to designate 20$ of the city's parking spaces for decal parking. The Mayor suggested recognizing a citizen, once a year, who contributes to the community. He suggested the City presenting a plaque to the citizen and he asked Maureen King to pursue the process of installing this program. The Mayor indicated his desire to have a twilight concert in the spring. This was discussed and Sunday evening was discussed as a night to have this concert. PAGE TWELVE MINUTES MARCH 9 1992 Cosmissioner Fletcher referred to updating the white goods ordinance to which the City Manager responded this will be brought up at the Solid Waste Meeting Wednesday, March 11, 1992. Ca®issioner Fletcher referred to the 300 block of Plaza and he indicated there is a gigantic container in a front yard. Don Ford replied that the homeowner is in litigation at the present time with HUD. Mr. Ford indicated he has been in constant contact with the homeowner as well as HUD concerning this unsightly container. Commissioner Fletcher reported he attended a budget seminar at UNF along with the City Manager, City Planner and the Fire Chief. He indicated this was a very helpful seminar. He indicated he and De.zmond waters will be meeting with the City Manager every Wednesday afternoon at 4:00 p. m. at the Community Center. The purpose of the meeting will be to review the budget process, and Commission Fletcher indicated fellow Commissioners, staff, the public, and the press are invited to attend these meetings. Cosstissioner Waters reported that he, George Worley, and Ruth Gregg, the Committee to study Royal Palms, had met. He indicated the Committee is going to take a hard look at the Royal Palms area over a six month period, and endeavor to get enforcr~ent and compliance in this neighborhood. He indicated the committee is going to see at the end of six months if there is improvement made. The committee is contemplating whether or not to address the issue of renting throughout the entire city. Mayor Gulliford indicated he felt the issue of rental property was the heart of the problem. Commissioner Fletcher agreed that the issue of rental property needs to be addressed, and he suggested the committee contact other citizens of the community so that some of the work can be shared and work can begin. Cass.issioner Waters brought up the City's Code of Ordinances and indicated thia book needs to be brought up to date. Mayor Gulliford indicated Ray Salman, who has agreed to address this, is in the hospital. The Mayor indicated he thought the Cnmmunity Development Board should look at the zoning portion of the Code. He indicated he hoped the Community Development Board will have a special meeting to address the Code. Commissioner Fletcher indicated a committee was formed consisting of himself, Ruth Gregg, Commissioner Tucker, and John Baf llie to study the Code. He indicated he will br NAME OF COMMAS. M 1 S ~ Y ~ N PAGE ELEVEN The question was called and the motion carried unanimously. B. City Manager reports and/or correspondence: The City Manager referred to a status report that was submitted by Bob Kosoy and inadvertently attached to the Fleet Landing report in the agenda packet. The City Manager indicated this is an important report concerning projects and Re did not want this overlooked by the Commission. The City Manager passed out a proposal for a plaque for the City Hall building. He indicated in his experience in municipal structures, the architect and the contractor normally provide for a plaque with their names included. In reference to the City Hall, however, this probably would not be the case. The plaque will cost S530 and the City Manager suggested perhaps not placing the name of the architect and contractor on the plaque. It was decided if the architect and contractor wish to participate in the cost of the plaque at S200 each, their names would appear on the plaque. Motion: Invite the contractor and architect to pazticipate in the cost of a plaque to be placed on the City Hall, should they wish to have their names included on the plaque. If they do not wish to participate is the cost, elimlaate their names from the plaque The question was called and the motion carried unanimously. Hob Rosoy reported that the JCB Backhce will not go in reverse. He indicated he had a quote from Ring Power to repair this for from 52,300 to 52,800 providing there is no eatansive damage to the transmission. Motion: approval to have JCB Backhce repaired not to exceed S3,500 Zt was determined this money will come from the Repairs and Maintenance budget. The question was called and the motion carried unanimously. NAME OF COMMRS. M S V Y V N Edwards x x Fletcher xi x Tucker x waters x Gulliford x Edwards x x Fletcher x Tucker x Waters x x Gulliford x _._ ~' PAGE TEN MINUTES, MARCH 9, 1992 NAME OF COMMRS. M S V Y V N compensate for in the 4$ for the firemen. He added it would be at least a year before they have recovered that loss. Roll Call was called on the substitute motion and resulted in the motion being defeated by 2-3 vote, with Commissioners Edwards, Tucker, and Mayor Gulliford voting nay. Roll Call was called On the regular motion and resulted in the motion being carried by a 4-1 vote, with Commissioner Waters voting nay. Appellate Court Action Mayor Gulliford referred to a copy of a letter from John F. Dickinson dated March 9, 1992 concerning Appellate Court action on Fire Lieutenants and their being part of the bargaining unit. The appellate court found in favor of the Lieutenants, against the City's position. dwards x Motion: Take no further action and tezstinate letcher x x the litigation at this juncture. -~ ucker x There was no discussion and the motion carried aters ulliford x x x unanimously. I. ASHCO request for refund of water and wastewater improvement fees City Manager Kim Leinbach indicated ASHCO had built substantially lower density at Tiffany by the Sea than they originally proposed. They paid water and sewer impact fees based on the higher density, and are now asking fora rebate of that difference which amounts to 5140,140. The City Manager recommended this be turned over to the Water and Sewer Committee for a report and recommendation. Motion: Refer request from ASMCO £or refund dwards letcher x x x of water and wastewater improvement fees to the ucker x x Water and Sewer Committee for a report and aters x recommendation ulliford x Commissioner Waters indicated his feeling that if the City owes this money to ASHCO, it should be paid, to which the City Manager replied there were other issues that had been raised by ASHCO, such as interest, that the City might want to consider very carefully. Commissioner Fletcher indicated he would prefer to study this and report back to the Commission. PAGE NINE MINUTES, MARCN 9, 1992 NAME OF COMMAS. M S V Y V N 8. Discussion and related action regarding benefits related to all employee groups Mayor Gulliford referred to the City Manager's memorandum dated March 5, 1992 which indicates the differences afforded the employee groups (Fire Fighters Collective Bargaining Unit, Public Works Collective Bargaining Unit and non-organized employees) as well as recommendations. This memorandum is attached hereto and made a part hereof. dwards x x Motion: Accept entire recommendations as letcher x contained in the City Manager's memorandum ucker ' x dated March 5, 1992, copy attached hereto. aters x ulliford x Commissioner Waters indicated his objection to moving all the recommendations. Ne indicated he objected to the cost of living raise in that the additional 1$ is unwarranted, not in the sense that employees do not deserve it, he added, but the firemen had been longer suffering without the 3$ than the other two bodies had. He indicated in his opinion a further inequity would be created if all recommendations are passed. The public works have had 3$ in place since October, 1990 and the firemen have had 3$ in place only since October, 1991. He felt the additional 1$ hardly compensated for this inequity - it will be several years before this inequity is overcome, he added. Commissioner Tucker indicated the Public Norks department is a very low paid department. Mayor Gulliford indicated there some recommendations contained in the City Manager's memorandum that each set of employees would benefit from. dwards x Substitute Motion: If all recommendations letcher x x are approved as watained in the City Manager's ucker x memoranda dated March 5, 1992, the Fire aters x x Department should be retroactive to October ulliford x 1990. The Mayor indicated this substitute motion assumes that the length of time it took to get final resolution relative to the impasse of the collective bargaining rests solely on the city, and he did not go along with assumption. Commissioner Tucker agreed with the Mayor. Commissioner Waters indicated he was not opposed to the 1$ increase for other employees, but he thought it created an unfairness that he was logically trying to PAGE EIGHT MINUTES, MARCH 9, 1992 facilities, and that the facility will produce smaller volumes than Ragtime produces. Motion: Grant Use-by-Exception provided that it be granted to ayplicant, Crawford Cox, only. The question was called and the motion carried unanimously. P. Request the City Co®iasion set a license fee for breweries City Clerk Maureen King explained that the City's Occupational License schedule does not include micro- brewery and since the production and sale of alcoholic beverages is strictly regulated by the state, it is felt a specific licensing category should be established. Motion: amend Ordinance to incorporate new license fee for Micro-brewery to be set at a yearly fee of 545.00 The question was called and the motion carried with a vote of 4-1, with Commissioner Waters voting nay. G. Discussion and related action regarding payment to Gruhn-May Construction Company Bob Kosoy, Public Works Director, explained the circumstances that led to a payment of S9,726 owed to Gruhn-May. He indicated that on October 4, 1991 the underground electrical service to the ~f2 sewage treatment plant was damaged due to boiling hot ground water. The ground water was boiling due to escaping compressed air from burst gaskets in the 14" underground air line. Gruhn-May Construction Company completed the necessary work to repair this damage within two days. Additional work was completed at a later time in conjunction with this problem. Commissioner Edwards asked Mr. Koekoy if this problem will reoccur to which Mr. Kosoy replied that this problem sifould not reoccur. Motion: approve payment to Gruhn-May Construction Company in the amount of S9,726 The question was called and the motion carried unanimously. NAME OF COMMAS. M S Y V N Edwards x Fletcher x x Tucker x x Waters x Gulliford x Edwards x x Fletcher x Tucker x x waters x Gulliford I x Edwards x x Fletcher x Tucker x waters x x Gulliford x PAGE SEVEN MINUTES, MARCH 9, 1992 NAME OF COMMAS. M S V Y V N continued until April 13, 1992. Edwards x Fletcher x x Motion: Defer action on Ordinance No. 40-92-17 ucker x x and continue public hearing at the aters x City Commission meeting on April 13, ulliford r. 1992. No discussion before the vote. The motion carried unanimously. 7• New Susiness• D. Discussion sad related action regarding a Use by Exception to operate an adult day care center at 100 W. 1st Street George Worley, Community Development Director, reported that the applicant, Lena Sturm, owns an Adult Day Care business Currently located et Mayport Road and West 10th. ~ The applicant desires to relocate this business to 100 West 1st Street. Soth locations are zoned CG - Commercial General. Mr. Worley indicated applicant's business operates a client pick-up service which greatly reduces the volume of traffic associated with the business. In addition, the proposed site was designed as a commercial shopping center and will have more than adequate parking and loading/unloading zones. dwards x x Motion: Grant Uee-by-Exception to operate letcher x Sdult Day Care at 100 W. 1st Street. ucker x aters x Commissioner Tucker indicated she conducted a visual ulliford x inspection of the site and she was impressed. The question was called and the vote carried unanimously. E. Discussion and related action regarding a Use by Ezception to operate a micro-brewery at 55 W 8th St. George Worley indicated this location is zoned CG - Commercial General. The business is engaged in brewing and whole-sale distribution of beer, and no retail sales or on-site consumption are intended. He indicated there would be two employees and thus there should be no problems relative to parking. It was indicated that there will be no problems with the City's water and sewer PAGE SIX MINUTES, MARCH 9, 1992 NAME OF COMMRS. M S V Y V N committee recommended awarding a contract to the low bidder, Walding Company. edwards x x Fletcher x Motion: Award contract for drainage improvements Tucker x at Edgar, Ceorge, Robert, and Orchid Waters x Streets, and Levy Road, Bid Mo. 9192-5, to Gulliford x Walding Company at the bid price of $49,698.95. No discussion before the vote. The motion carried unanimously. C. Report and recommendations by Commissioner Edwards of the Awards Committee regarding certain towing from within the City of Atlantic Beach, Bid No. 9192-2 Commissioner Edwards recommended that the Commission reject all bids and adopt an ordinance establishing a rotation wrecker call list. Edwards x x Fletcher x x Notion: Reject all bids and adopt an ordinance Tucker x establishing a rotation wrecker call Waters x list and have the City Attorney prepare Gulliford x an ordinance for consideration at the next Co®ission meeting. Chief Thompson explained that a rotation wrecker call list was consistent with what many other law enforcement agencies were using, such as, Jacksonville and Jacksonville Beach. Chief Thompson added the system works well; standards have to be met by all towers on the rotation list. The question was called and the motion carried unanimously. D. Water sad Sewer Cooittee report Commissioner Fletcher briefly outlined the Water and Sewer committee report and indicated he would be happy to answer questions. Since there ware no questions the report was accepted and a copy of the complete report is attached hereto and made a part hereof. 6. Ordinaacagi A. Continuation of Public Hearing on Cable Television Ordinance Mo. 40-92-17 Mayor Gulliford asked to have this Public Hearing PAGE FIVE MINUTES, MARCH 9, 1992 up with some kind of method of charging for parking space for people who want to come to the beach, without infringing on hotel parking. Mr. Adeeb responded that he thought there would be an opportunity to work together and he indicated the Sea Turtle was working on something to present to the City. 5 Committees ReDOrts- A. Beautification Committee license tag project report Carl Walker gave a report concerning the sale o£ City license tags which is a fund-raising project of the Beautification Committee. Mr. Walker passed around a sample of the tag for Commission approval. He requested that the Commission approve the borrowing of funds from Commission Contingency Account for the purchase of tags, to be paid back from the proceeds of initial tag sales. Motion: Approves borrowing of funds from Commission Contingency Account for the purchase of tags, to be paid back from the proceeds of initial tag sales. The question was called and the motion carried unanimously. A discussion ensued relative to the design of the license tag and Commissioners indicated their desire to make several changes and improvements. Motioa: Change the design of the license tag as follows: make "Atlantic Beach" larger; make sailboat larger; el3sinate "Florida", and make slogan bolder type. The question was called and the motion carried unanimously. B. Report and recomeendations by Cossiasioner Edwards of the Awards Committee regarding drainage improvements at Edgar, George, Robert, and Orchid Streets, and Levy Road, Bid No. 9192-5 Commissioner Edwards reported 11 bids were received and ranged from S49,698.95 to 586,426.00 for drainage improvements at Edgar, George, Robert, and Orchid Streets, and Levy Road. After review of the bids, and upon recommendation of the Public Works Director, the NAME OF COMMRS- M S V Y V N Edwards x Fletcher x x Tucker x waters x x Gulliford x Edwards x Fletcher x x Tucker x x Waters x Gulliford x PAGE FOUR MINUTES, MARCH 9, 1992 - NAME OF COMMAS. ~ M S ~ Y Y N 48. Request to deliver newspaper via the Selva Marina Gate Edwards x Motion: approve request to deliver newspaper via Fletcher x the Selva Marina Gate Tucker x x waters x x Commissioner Waters asked if a truck or a car would be Gulliford x used to deliver newspapers. Zt was determined that a car would be used to deliver newspapers. The question was called and the motion carried unanimously. agenda Ztem 7C was taken out of sequence and acted upon at this time Z~ ltgguest to have trailer on Sea Turtle oarkina lot Barry Adeeb, Manager of the Sea Turtle, indicated he had given permission to the Ruby Beach Restaurant to temporarily place a trailer on Sea Turtle property. It was detezmined this trailer would be used for employment interviews and the Code of the City would not allow this type of business to be conducted from a trailer in the parking lot of the Sea Turtle Hotel. Edwards x Fletcher x Notion: To deny request to have a trailer on Sea Turtle Tucker x parking lot ate rs x x Gulliford x No discussion before the vote. The motion carried unanimously. Barry adeeb - Sea Turtle water rates At this time Mr. Adeeb spoke concerning the City's new water rate increase, with respect to the Sea Turtle Hotel. He indicated he did not think this was an unreasonable increase; however, the Sea Turtle's bill for a quarter reflected a 3008 increase. Mr. Adeeb asked the Commission to allow payments to be phased in over a two year perlod. He indicated if the Commission would show the Sea Turtle this consideration, it would be of great help. The Mayor referred this matter to the Water and Sewer Coimnittee for its review and recommendation, and to have a report for the next Commission meeting. Sea Turtle Parking Lot Mayor Gulliford referred to the north end of the Sea Turtle parking lot and he indicated on Saturday and Sunday the lot remains half full. He asked Mr. Adeeb if the Sea Turtle would give the City an opportunity to come PAGE THREE MINUTES, MARCH 9, 1992 NAME OF COMMAS. M S V Y Y' N Edwards x i Motion: Accept Purvis Cray fi Company as the City's Fletcher r. x Auditor for the year ending September 30, 1992 Tucker x x pursuant to attached Audit Engagement Letter dated Waters x February 11, 1992. Gulliford x No discussion before the vote. The motion carried unanimously. Presentation of Plague to Harrv Roval At this time Mayor Gulliford presented a plaque to Harry Royal in recognition of his outstanding work for the City. Mr. Royal indicated he enjoyed working for the City and he felt he always did his best for the City. 3. Presentations: A. Report on Florida Shore and Beach Preservation Association National Conference on Beach Preservation Technology (Robert Weiss) Robert Weiss gave a report concerniny the above referenced Conference he attended, and he passed out a report containing a short outline of the objectives of Florida Shore and Beach Preservation Association (FSBPA). He strongly recommended the City join FSBPA. He briefly ~ outlined the Federal Emergency Management Act (FEMA), and he indicated his report contained guidelines set forth by FEMA. He reported Senate Bill 1650 would have an affect on the beaches and would establish set back lines, and he indicated the city should take a long, hard look at this bill which is now in committee. The City Attorney was instructed to get a copy of Senate Bill 1650. In addition, Mr. Weiss indicated it was important that the city have a turtle watch group. 4. Consent Agenda A. Adele Grage Coauaity Center monthly report. B. Request to deliver newspaper to Fleet Landing via the Selva Marina Gate. C. Fleet Landing drainage update report At the request of Commissioner Waters Item B was removed ~ from the Consent Agenda. Edwards X x Motion: Approve Consent Agenda, with the exception Fletcher x of ilea a Tucker x Waters x x No discussion before the vote. The motion carried Gulliford x unanimously. - - -~ V~ V ppC,E 2 NAME OF MINUTES, MARCH 9, 1992 COMMAS. M S Y N Dave Siebert, H16 Cavalla, spoke concerning a problem he was having with people trespassing on his property. He Lndicated he had met with Chief Thompson who had been helpful, but he indicated there were still problems. Mr. Siebert indicated there was a lack of concern for private property in his neighborhood. The Mayor responded that the CSty supports property rights but the City has ' certain limitations. A discussion ensued concerning a fire lane that is located behind this building and problems that have occurred concerning people using this for parking and disposing of debris, thus blocking the fire lane. George Worley, Community Development Director, indicated an effort was made by his department to contact property owners in order to clean up this area but that it was not possible to gain any support from owners. It was determined that many residents are renting condominiums. A discussion ensued concerning what steps the city might take to correct this situation, possibly by posting towing signs in the fire lane. This matter was referred to a committee now in force that was formed to study and improve on landlord/rental property in Royal Palms area. The committee is comprised of Commissioner Waters, George Worley, and Ruth Gregg. The committee was asked to come back to the Commission with recommendations. Agenda Items 7A was taken out of sequence and acted upon at this time. 7A Presentation of Fy 90/91 Audit (Purvis Grav) Jerry L. Handley, Purvis Gray fi Company, presented the FY 90/91 Audit. The Audit indicated a strong financial position for the City and was accepted by the Commission. Agenda Items 7H was taken ovt of sequence and acted upon at this time. 7H Accevtance of Audit Enaaaement Letter from Purvis Grav fi Co. The Mayor indicated Purvis Gray fi Co. had been the City's auditor £or three years. He explained that it was the City's policy to replace its auditor every three years. However, because the City was without a Finance Officer at the present time, it was felt that keeping Purvis fi Gray fi Co. as its auditor for another year would insure continuity and would be in the best financial interest of the City. ~. MINUTES OP TE[6 REGULAR MEETING OF ATLANTIC REACH CITY COI4IISSION MELD IN CITY EU1LL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, MARCH 9, 1992 PRESENT: William I Gulliford, Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters, III, Commissioners AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order by Mayor Gulliford. The invocation, offered by Commissioner Fletcher, was followed by the pledge to the flag. 1 Aoorova• of the minutes of the regular meeting of February 24 1992. Motion: Approve minutes of the regular meeting of February 24, 1992. No discussion before the vote. The motion carried unanimously. 2 Recognition of visitors: William J. Ryszykow, 535 Royal Palm Drive, complained concerning a garage sale that was held on Royal Palms Drive. He indicated the garage sale went on for some time and in his opinion escalated into a flea market. He suggested the City consider adopting some type of an ordinance that would regulate garage sales. David Thompson, Chief of Police, explained that this was a unique situation in that the person who held this garage sale was evicted and thus the entire household was placed outside the house on the City's right-of-way. He indicated the city made every effort, within the law, to have the debris removed from the right-of-way and he further explained that a neighbor of the evicted person held a garage sale in an effort to dispose of the furniture. J A discussion ensued and it was decided the City should have an ordinance to regulate garage sales . Motion: Direct City Manager to draft an ordinance regulating garage sales. No discussion before the vote. The motion carried unanimously. ME OF COMMRS. M O T I O N S E C O N D V O 7 E D Y E S V O T E D N O Edwards x x Fletcher x Tucker x x waters x Gulliford x Edwards x Fletcher x x Tucker x Waters x x Gulliford x CITY OP A7LINYIC BEACH Rctanaa NER'IING OF '18EE CIIR COMMISSION, NARCtl 23, 1992, 7:I5 P. M. AGENDA Call [o Order Invocation and pledge co [he flag 1. Approval of [he minutes of the regular meeting of Harch ~, 1992, and special called meeting of March ll, 1992 2. Becognition of Visitors: ' 3. Old Business: A. Report on ownership of streets in the Selva Marina area B. Discussion and related action regarding request [o waive of impact fees for Beaches Habitat (Mayor Gullifotd) 4. Caaaittee Reports: A. Water b Sever Cownit[ee report (Commissioner Fletcher) H. Fleet Landing report (Public Works Director AoberC Kosoy) 5. Ordinances: A. Second reading and public hearing of Ordinance 955-92-26 regarding solid waste and Resolution 992-7 establishing the number of days for solid waste collection B. First reading of Ordinance $5-92-22 raising threshold for bids from ;2,500 to SS.000 for enterprise funds C. Firs[ reading of Ordinance 945-92-10 to add a classificac ion and sec a fee for micro brewery D. First reading of Ordinance 965-92-21 renaming W. l2th Street as a continuation of Plaza E. First reading of Ordinance $57-92-18 relating to roca~+,~ wrecker call list 6. New Business: A. Short list of attorneys for Code Enforcement Board (City Attorney Alan Jensen) B. Recommendation for draft ordinance relating to garage sales (City Manager Kim Leinbach) C. Public hearing relative to reserved parking spaces regarding Residen[Sal Parking Sticker Program (City Manager Kim Leinbach) D. Report regarding Cicy Commission reviewing Cf [y Code and updating same (Commissioner Fletcher) 7. City Namger Reports and/or Correspondence: A. Discussion and related action regarding Fire Harshall position 8. Mayor to call w City Ca~fesioners, Cicy Attorney and City Clcrk: Adjournment ,,~ , r '.r • • ~IA- ~ \ .,.I r ,- ~~ SD-6 -. . -' S ~ I6. 20 ,l - .r~. t~}6)ymlyr` -~. I-1t.t ~ -1. i~. a - - 1 •.,, ~ t, 1-'- ' ~ ;h i'r ~'~.. \ It ,625 i%y f/ ~ ~ - -.~L > ~ ~ - =4;; ~. ;.257 ~ r 1 N S .~ i 7A671onJyr I . ~1 - SD-2 • ~ q~ ~ ;9 6 len(ly ~ .n ` ~ ' ., "'~~~ 12lo nhr ~ 1 . a2 Y - .. ,} `t 1 ~ ~ J 27,1171enrly, ~~ : . C : ~, .;:., ~ f..,w wr r ba...:e.. M~,.r J w4 M\A, ~_y ~ '.ti s>c-x 1.., r"~ Figure 1 Solid Waste Service Districts Source: RS&H, 1988. NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .... it--~- ii~ii \L__J/ ~~~i ,~.„,,,,,,,„,,.d OJ/OT/O1 ~ OB:28 V V 490J J87 r~ j ~ ~--z • w y~ U . i LL r ~.~~-~ z--~ ~-. ~ t ~I ~ ~ ~ .e eQ.~ ,I m s ~ ~ Y ~ <<,wA> ,~ 4 O 4 U .2 .°, A .Y-~~~. _,._...... _._ ._ 'Ormond Beach operates three transfer trailers - I00 cu. yds. each. Trailers have waking bye ms, floors. Each trailer averages 4 trips per day, ~ days per week. Round trip distance to landfills 28 miles. Transfer Station hopper is an open chute to frailer below. No storage provided except on floor of building. This material is then dumped in chute with endloader. Foisting building roof is too low to accommodate some latest model wcks when raised to discharge; therefore, discharge to station floor is necessary. 19 TABLE 3: 1991 Operating Costs--Ormond Beach, Florida Transfer Station' 1991 OPERATQ~IG COSTS 1. Salaries 598,613.71 (1 operator)(3 drivers) 2. Overtime 299.95 3. F.1.C.A. 7,202.45 4. Employees Group Insurance 8,516.49 5. Worker Compensation 10,256.34 6. CommunicationslTelephone 710.97 7. Utility Services a. Electric 1,259.54 b. Water/Sewer 1,704.94 8. Repairs and Maintenance a. Buildings 3,448.72 b. Vehicles 51,283.59 c. Equipment 157.04 9. Office Supplies 60.46 30. Operating Supplies a. Fuel 12,853.71 b. Uniforms 454.77 c. Other 1.006.02 11. Inwrance 2-934.00 Total 5200,762.70 18 ,~. ~. _. , TABLE 2: Comparative Solid Waste Data AVERAGE MONTHLY SOLID WASTE TONNAGE Municipality Total Residential Commercial Percent Tonnage Tonnage Tonnage Residential Atlantic Beach 560 392 168 70 (1992 EstJ Jacksonville Beach (1991 cal. year) 1422 636 786 44.7 Neptune Beach (Dec. '89 to 388 254 134 70 Nov. '90) Combined 2370 1282 1088 54.1 1 cy approximately equals 450 Ibs. Thus, annual tonnage of 28,440 tons equals 158,000 cy annually or approximately 608 cy per day (azsuming 260 workdays per year). The daily volume average equals approximately six loads of a (00 cy trailer per day or two trips per trailer daily. Seasonal variation in solid wazte can be projected for vacation planning. The addition of commercial solid waste significantly enhances the capacity usage of the facility. 'Includes reduction attributable to yard trash which cannot be deposited at Trail Ridge. 17 i~ TABLE 1: Comparative Solid Waste Collection Systems for the Tri-Beach Municipalities Municipality Monthly Service Residential Residential Fquip- Personnel per Customers Charge meat Week (90°6 o[Tota0 Atlantic Beach E 12.00 4 tacks 16 ~ 6x 4,000 (31.7%) Neptune Beach S 11.87 4 rocks 14 4x 2,600 (20.696) lacksonviUe Beach S 15.81' S tacks (Residential Only) (WMD 17 (WMI) 2z 6.000 (47.696) 2 rocks 2 (JXB) (JXB) TOTAL ----- IS 49 ----- 12.600 ~mcmaes uppage tees 16 I iST OF INDIVIDUALS CONSULTED Jmnes Barrington, City Manager, Ciry of Neptune Reach Wilmer C/ark, Former Chairperson, 7'ri-Beach Solid Waste Committee John Calm, Director of Public Services, Ciry of NepNne Beach Alan Gilbert, Director of Public Facilities, City of thmond Beach Seotl Xelly, Chief, Solid Waste Division, City of Jacksonville Bob Kosoy, Public Works Director, Ciry of Atlantic Beach Xim Leinbach, City Manager, City of Atlantic Beach Bill Lewis, City Manager, City of Jacksonville Beach Niek Merszer, County Administrator, St. ]ohns County Stan Nodland, Public Works Director, City of Jacksonville Beach Theresa Todd, Chairperson, Atlantic Beach, Solid Waste Citizen's Committee 15 '~ c.. a; k ~- ~: -t The primary advantage of the transfer station is to offset the considerable cost of labor, time, and deterioration of the existing Fleet of vehicles associated with the long distance haul to the Trail Ridge landfill. The 5158,000 annual figure for haulage estimated by Waste Management Inc. for Jacksonville Beach, and the $290,000 for Atlantic and Neptune Beach combined understate total hauling costs. 'Ibis means that the annual cost saving to the residential customers of the three Beach cities would extxed SI55,000 per year. According to the same Office of Solid Wute Management Programs (1978) report referred to above: 'Transfer systems offer an economical alternative to direct haul of solid waste by the collection crew to a distant disposal site. No rule of thumb exists to determine when to use a transfer system. Each case should be evaluated individually on the basis of distances to disposal sites, local labor costs, and other factors.' In the case of the three Beach communities, dte long distances involved certainly support the financial feasibility of a transfer station. Annual costs associated with operating a transfer station include amortisation of the [ruck (i.e. 563,312); five to six employees (i.e. opetationsldrivers-5162,000); and vehicle and building maintenance (560,000) and fuel (535,000). Net cost to the residential customers of the three Beaches communities combined would be leu than 5300,000 per year. In addition, if the facility were managed by a public authority, there exists the possibility of serving as transfer station for some of the routes of the City of Jacksonville near the intracoasW which could generate additional revenue. 14 political wst and potential political aggravation to [he City of Jacksonville's political leaders would far outweigh the benefits. Transfer Station A transfer station is a (acuity where the waste wllection wck can empty their loads, have their loads compressed, and then transfer the compressed loads to larger and more simple tacks which can more efficiently haul the waste a longer distance to the dump site. To the casual observer, modem transfer stations resemble a warehouse facitiry or a small wck depot. Each transfer wck would be able to carry the load of three or more regular sanitation tacks, and it is likely that the transfer station could retain the solid waste on wck and in the holding bins until low traffic periods. With a transfer station, it is technically feasible for each sanitation Wck to collect two or more loads per day and for each team to increase its productivity. This study, howevtt, did not examine the potential productivity rnhancemrnt of the collection process associated with the transfer station. The technology for a transfer station is simple and proven. The vendors argue that downtime, if any, would be minimal according to the EPA (1978). 'Even though a transfer operation requires an extra materials-handling step and the conswction of a facility, its use may reduce the system's total costs by reducing nonproductive use of collection labor and equipment. In a system using a transfer station, the opening or closing of a particulaz disposal site will not affect the collection routes. A transfer system makes the collection operation independent of the disposal facility.' In order for a solid waste transfer station to be cost~ffective, all three Beach cities need to participate. in addition, there may be an opportunity for the transfer station to accept solid waste from some of the new growth areas near the Intracoastal. A transfer station could be located on a well-0rained parcel of six acres, and it could be conswaed to be pleasing aesthetically and free of odors, birds, or unsightliness. Because of Wck traffic, the site needs to be zoned non- residential, and it needs to be fully fenced for security and liability reasons. A transftt station, as envisioned above, could be built for less than $2,000,000, including the cost of the land, access road improvement, and necessary sanitary drainage. In addition to the station, there should be at least three 100-yard semi- rnclosed transit trucks which would haul the waste to the landfill. The three tacks and trailer combined could cost approximately $240,000, and possibly Tess. The station itself could hold 100 cubic yards of solid waste, while waiting for the return of trucks from the landfill site. 13 In a recent contract offer, Wasle Management Inc. proposed a 52.20 charge per month to each residential customer for the extra haul to Trail Ridge. This translates into 526.40 per year per residential customer or 8158,400 per year for all 6,000 customers combined. This cost is the estimate of the annual cost of the extra haul for Jacksonville Beach. If Jacksonville Beach were to revert to a cityowned and operated solid waste collection and disposal agency after the Girvin Road closure, it would need [o purchase siz trucks (five for operations and one in reserve); employ 19-20 additional persons in the solid waz[e division; and add an additional one or two positions to other units of government such az payroll, personnel, risk manage- ment, and add one to two persons to vehicle maintenance, or pay to contract for those services. Finally, the public work vehicle yard and garage would need to be expanded. Depending upon the Stan-up procedures, the cost for return to a public entity would easily exceed 5800,000 per year. RELATED CONSIDERATIONS City of Jacksonville The City of Jacksonville contrncts for solid wazte collection and disposal. City residential customers receive one collection weekly and can purchase an optional second weekly pick-up for 550 per year. Because of the ill-fated garbage fee, it is unlikely that the quality and quantity of service will improve markedly in the future. The service levels of each of the three Beaches communities far surpasses those received by Jacksonville city residents. Compared to the three Beach municipalities, [he contractors for the City of Jacksonville are not az seriously or negatively impacted by the Trail Ridge landfill location. The private contractors for the City of Jacksonville tend to receive geographically dispersed service areas (See Figure 2). This tends to equalize the haulage costs for each contractor who may receive the contract for a service area on the westside and another on the southside or northside. Thus, higher haulage costs for a southside service district is balanced out by tower costs of haulage for a westside service district. It is unlikely that the City of Jacksonville will begin construction of a southside transfer station in the near future. The general negative political climate against public spending, the NIMBY ('not in my backyard') syndrome, and fear of a perception of favoritism to the Beaches, all work against the City of Jacksonville providing a helping hand. Also, if a southside transfer station is built, its location is likely to be considerably west of the tri-beaches. In summary, from the perspective of the City of Jacksonville, the need for a transfer station to serve the Beaches community is relatively low. In addition, the 12 r [Jgp[une Beach Provides amunicipally-operated, four-day-a-week garbage urvice for approxi- mately 2,600 residential customers. The cost per resident is $11.87, and fourteen personnel are employed in the sanitation division. There are four trucks, of which three are in service on a given day. The Fleet is relatively old and averages five years. Curtently, two wcks, at a minimum, need to be replaced in the near future. Two trucks have a volume Capacity of 3l-cubic yards and two have a 20.yard capacity. 'There are four crews of three persons each. Trash and white goods are collated separately. Neptune Beach's sanitation collation does not include npital expense and non- salary related personnel costs. The sanitation division does not perform the billing for residential customers. Neptune Beach, like Atlantic Beach, will rncounter much longer distances, increased deterioration of the Ocet, increased personnel cosu, and additional liability. In addition, Neptune Beach will need to replace two of its wcks immediately and to replace the 20tubic yard truck with larger 31-cubic yard tacks. The immediate costs to Neptune Beach will be $300,000 for three wcks (i.e. one additional; two replacemrnts), leasing costs for the approximate six months before delivery after order, two additional driven (i.e. $54,000), increased liability, increased fuel charges (est. $l 1,000) additional costs to support staff in vehicle maintenance, personnel payroll, etc. and increased rate of depreciation and maintenance. In addition, for reasons of cost containment, there is increazing pressure to reduce service levels, particularly the number of collations per residence, per week. The total consrnative cost estimate would exceed $224,000 per year, of which more than $156,800 (i.e. 70 percent) can be attributed to the residential solid waste users. Jacksonville Beach Jacksonville Beach haz contracted with Waste Management Incorporated for residential service and BFI for commercial collation and haulage services. Jacksonville Beach has approximately 6,000 residential customers with a charge of $15.81 per month. landfill tipping charges are applied to the general fund. Residential customers receive twice wcekly garbage collation from Wazte Management Inc., but the city has continued to provide white goods collation service az well az trash collection for public trash barrels. Wazu Management Inc. haz five trucks committed to Jacksonville Beach; each has a three person crew. Altogether, Waste Management Inc. employs ]7 people in waste collation, and the city employs an additional two personnel. Commercial service haz been contracted :o BFI. 11 COMPARATIVE MUNICIPAL SITUATIONS Atlantic Beach Provides amunicipally-operated, six-day-a-week garbage service for approxi- mately 4,000 residential customers. The cost is currently 312 per month, and 16.5 personnel are employed in the sanitation division. There are four trucks, and three trucks per day are used in collection. The fleet is N reasonably good condition a[ the time, but a normal replacemrnt schedule must be maintained. Fach crew consists of three people. Trash and white goods arc collected separate- ly, and there are separate charges for large, white good items. Collection revenue does not include capital exprnses, such az replacement of vehicles. It also does not include non-salary-related personnel costs (e.g. work- mrn compensation, unemployment insurance, city pension contributions, etc.) The sanitation division does not do the billing for the residential customers. The round trip distance from Atlantic Beach to Trai] Ridge landfill would be a 65 mile trip or more, depending upon the eventual route selected. Assuming favor- able traffic, the round trip hauling interval will average three hours, compared to the curtrnt 45-60 minute route a[ the Girvin Landfill. The increased distance means that deterioration of the trucks would increase at a dramatically more rapid tale, and the life span of a truck may be cut by more than 20 percent. The additional time involved in hauling the garbage will necessitate purchase of at leazt one additional [ruck and replacement of curtrnt smaller volume wck with standard 3I-yard vehicle. The additional time involved will also necessitate higher personnel costs and increase vehicle accident risk. The immediate cost to Atlantic Beach for a new sanitation wck would be approzi- mately$(00,000, and the increased rate of depreciation and maintenance would be at least an additional $100,000 per year for the five trucks involved. Assuming that the hauling vehicle will contain a crew of one (i.e. driver) and that no overtime will be involved (i.e. no major tmffic congestion on the Buckman Bridge or ]. Turner Butler Boulevard), additional personnel costs of two drivers, includ- ing fringe benefits, would exceed 340,000 per year. The risk of vehicular accidrnt would, at a minimum, double, and extra fuel would add at leazt 811,000 to that figure. Avery conxrvative estimate of costs to Atlantic Beach would exceed 3191,380 per year, of which more than 3133,966 (i.e. 70 percent) can be attributed to residential solid waste. The closure of Girvin Landfill wilt also place considerable pressure to reduce service levels from the curtrnt six-0ay-a-week collection schedule. Assuming that the volume of solid wazte would not fall dramattally with a reduction of service, the projected cquipmrnt reeds will remain the same az projected, bul levels of personnel would not decrease. 10 a.wn.. ror~~olid.:ted CoBr*tion Tran_cfer. and Haulaee The political and service implications from this option are obvious. The start-up costs, however, are also rnormous, and the difficulty in reaching political agrce- mrnt among the Beaches, az well az the technical difficulties of locating and building maintenance and storage facieties, suggests that this alternative is not feasible. Yrivat' tlon of AtLntie Bea` and Neotuce Benue This is an inevitable consequence from the failure to agree to a bi-beach wnsoli- dation of solid waste haulage or collection. As indicated in the nett action, the additional costs to both municipalities from twn-cooperation significantly exceeds 5375,0(10 per year. From a poetical perspective, however, there needs to be community discussion and agreemrnt on the desirability of privatization. ~° , nlcrrleSION ABOUT OTHER ALTERNATIVES U4 Nothine Immediate annual costs [o Jacksonville Beach noncommercial customers will be S15S,000 az Gsted in WMI's contract renewal offer. Similar costs exist for Atlantic Beach. Neptune Beach is also faced with the reality of immediate replacement of much of its sanitation fleet, adding an additional 5200,000 to its costs in addition to its expected increase in haulage costs. Total direct costs in the first year for residential customcn in all three cities exceeds 5445,000. )n addition, this alternative would put extreme pressure on both Atlantic Beach and Neptune Beach to reduce service levels or to privatize their collection sys- tems. Private Ttanst'er St-.lion and Private Haulage This option shares many of the advantages azsociated with the preferred altema- Gve. The disadvantages include loss of bargaining position with the private firm which operates and owns the facility and erosion of politiral ownership and commitment to build community support for the facility. Should the preferted option not be realized, this option would be the second best altemative. Also, it may be possible that a public entity mould manage the facility while a private contractor could haul the solid wazte to the landfill. ~ olidate Public Traruier Station and Haulaee to Landfill Recommended alternative (sce detailed discuuion) r t'a •a.t private Collection and Haulaee This is the procedure cumen0y used by the City of Jacksonville. It is unlikely that the Ihret Beaches would have sufficient population clout over a period of time to receive better contract offers than those negotiated by the City of Jacksonville. In fact, it might be more advantageous, in the long-term, for the Beaches to abandon solid waste activity to the discretion of Jacksonville which haz a larger population base and accompanying economies of scale. The major advantage of this option is that both Atlantic Beach and Neptune Beach would no longer need to fund the capital expenses associated with solid wazte collectrbn. Also, depending upon one's perspective, consolidated privatisation would make solid wazte colleccon activities less politically responsive. From the point of view of the administrative and political concerns, this altemative is a net plus. From the perspectives of many citizens, however, this altemative represents a loss in the level of services and in public wntrol. p ~,. F' i LIST OF ALTERNATIVES CONSIDERED 7ttis study examined issues related to: - ~ (a) consolidation vs. continued individual acrangematts; and (b) collection, transfer, and haulage. Iii These factors suggest six different tilrely outcomes: • Ib nothing. • Create a consolidated sanitary district for purposes of hauling solid waste to the county landfill through a private company haulage contract and privately owned transfer station. • Create a consolidated sanitary district for purposes of hauling solid waste to the county landfill through a tri-beach public hauling body and public transfer station. • Create a consolidated sanitary district for purposes of collecting and hauling solid waste to the county landfill through private company con- tracts. • Create a consolidated sanitary district for purposes of collecting and hauling solid waste to the county landfill through a tri-beach public collec- tion transfer and haulage rntity. • Privatization of Atlantic Beach and Neptune Beach solid waste cotection and haulage. 7 4:4.' ^ Nonhside landfill will be closed by ]uly 1, 1992 ^ Girvin Road Landfill will be closed by Mamh 15, 1992 ^ No transfer station could be available on the Southside of lacl:sonville before July, 1994. Probability of a Southside ]acksonville transfer station in foreseeable future is low. ^ Consolidation of solid waste services is rat fiscally viable without the participation of each of the three Beach communities. 6 ADDITIONAL ADVANTAGES • Each municipality would be able to maintain its current solid waste system and, if each chooses, its current xrvice levels. • Risk associated with breakdown, accident or injury is minimized • With currertUy low interest rtes, this is an advantageous time to float a bond issue. • With the current depressed etwnomy, costs of purchax of equipment are relatively favorable. pOTFxrrAL LSSIrxS AND SUGGESTED SOLUTIONS Crordf Lion among Lhr three municipalities The three Beach municipalities have very different solid wazte collection systems, and they are of different population sizes. ]acksonville Beach, for example, has over twice the number of residential customers az does Neptune Beach. Jackson- ville Beach has a private contract arrangement, while Atlantic and Neptune Beach have municipally-owned solid waste collection system. Responsibility and charges to the municipalities should be based on relative usage. Earnings, if any, should also be redistributed on the bazis of participation. Public Concern (Si[inel It is necessary [o find a svt-acre parcel and to get community agreement az rapidly az possible. Community opposition could lengthen the permit process intolerably, increase the cori to each municipality, wain the existing system, and erode service levels. The councils for each municipality would need to take a leadership role to educate the citizens about the relative high benefits and low risks to the community from a transfer station. Costs The estimate of costs are deliberately set high, particularly for land construction and amortisation. Sce the comparison of operational expenses in Table 3 from Ormond Beach, Florida. ADDITIONAL ANNUAL COSTS TO RESIDENTIAL CUSTOMERS WITHOLiT TRANSFER STATIONS** Extra Haulage Jacksonville Beam Extra Haulage Atlantic Beach Extra Haulage Neptune Beach NEC ANNUAL DEFERENCE TO RESIDENTIAL CUSTOMERS MONTHLY COST OF TRANSFER STATION AND EXTRA HAULING PER RESIDENTIAL CUSTOMER 'High estimate used "Low estimates used , 4 v r: ~~ Slss,ooo 5133,966 5156,800 Total 5448,766 5155,180 S 1.94 r SUMMARY COSTS OF TRANSFER STATI N Overview Cost of PurchaselConstruction 5 2 million` Personnel 6 Haulage Trucks 5240,000 (3 vehicles 100 cy capacity each) Transfer Station 1 lytd pleeded 6 acres Ann ~~ti ~ ottc Building, Equipment, land $203,720` (20 yn 8%) Trailers & Cabs 63,312` (5 yrs 10%) Personnel Costs 5120,000 Fringe Benefits (35 %) 5 42,000 Communication & Telephone 5 800` Electricity 5 2,500' Maintenance and Fuel Vehicle & Building Maintenance 560,000" Fuel (260 days, 90 miles ~ 35,100' RT, 6 trips daily) Other (Insurance, Uniforms, etcJ 5,000• TOTAL ANNUAL COST 5542,672 Costs for Residential Customers 5293,586 (54.1 % of total tri-beach tonnage) 3 BACKGROUND In September 1991, the Tri-]leach Solid Waste Committee recommended the following: Re-examine existing contacts for garbage eolledioo and transportation with haulers rend municipally-owned opeatioas, in order to determine their roles in cast reduMion through coawBdation of these services. The three Beaches Cky Councils should direM their Cily Managers and Public Worsts representatives to meet regularly and to make reeommendatioas on how best to address consolidation of solid waste services. Durittg this process, they should takulate the additional costs of hauling garbage to the proposed Iandfdl on the Westside of Ihtvai County. Upon meeting with the Ihrce city managers on L~cember 13, 1992, the Center for Local Goveament Administration agreed to do a study on the possibility of the consolidation of some aspects of solid waste services for the three beach communities. The impending closures of the Girvin and Northside landfills give added immedi- acy to this study. Our intent is to provide useful and practical rewmmendations to the governing bodies of Atlantic, ]acksonville, and Neptune Beaches. The issues contained in this report will affect the long-tens characteristic of each riry and should be given considerable study and examination. All parties also aced to be aware that a decision needs to be made very soon, and that it cannot be delayed. The Center appreciates the assistance of all those who were consulted, and we are grateful for their cooperation. As a rule, this report tends to use high estimates of costs associated with the transfer station and low estimates of costs associated with maintaining current hauling practices. It is our belief that the real costs associated with a transfer station are lower than reported, and that real costs associated with maintaining current hauling procedures are higher than reported. This repon does not make a recommendation regarding site location or preferred vendors. Both tasks are outside the charge of this study. !n addition, the report recogttizes that there are a considerable number of acceptable permutations regarding the management, finance and administration of the proposed facility. Vic:%_'.°.S4wxs:.+rv ~ ..._ .. .... - _ RF.COMII~NDATION Create a consolidated tri-beach sanitary district with the authorization to build, manage, and maintain a solid waste transfer station to enable solid waste received by that station to be hauled to the Duval county landfill. ~.::.: ~. ~ RECOMMENDATION i~ BACKGROUND TRANSFER STATION COST SUMMARY ADDITIONAL ADVANTAGES/SUGGESTIONS LIST OF ASSUMPTIONS ALTERNATIVES COMPARATIVE MUNICIPAL SITUATION RELATED CONSIDERATIONS LIST OF WDIVIDUALS CONSULTED i TABLES PAGE 1 2 3 5 6 7 10 12 15 16 Study of TYi-Beach Consolidation of Solid Waste Collection and Haulage Prepared for City of Atlantic Beach City of Jacksonville Beach City of Neptune Beach Prepared by Tim Seroka, Ph.D. Director, Center for Local Government Administration Professor of Public Administration February 27, 1992 1 ~ ~ ~ ~ ~ i _~_ !,400,000 Poun45 Pcr/>ionfn~ L.css. !ylonfnly Da vrgt,br~ _ ' LG55: ihan. loo,o0a Pcunds Pc(A7artc Greatc~ Than l~S,ooo Pc~nds~.7onf~~ i j i i99/ I /99Z FiGU~PE 1. Sdi4~ G1/ctsfe 8~ea,Ec~owrr 1 ,- ~._ i ;99/ ~ 1992. ~:: FIGURE sq//q/ W45fe f I PounAs i I I ~- I -! -- --I - I -F __ - I 1 i i - i I i j _. - { - If __ I -. ~ .__ ~ ~ ~ -_ ~ _- ~ - i _-__ i - ; -- --._ j _ i _ ~ I i _ _ Lg0~BB0 _ ' ' i I ~ -- ~ $~OOCi i. I ! I I __ ~ i i ~ ~ I i I ~ I - ~ -- ; _ 1 ; ~ ;TRASH ~ I _ _. _ ~~_ _ i ~ I ~ I ' ' I - ~ I ; ; - , ,~1D~A71 i ~ j _ ~ I ~ ~ - j - I I I 100/D00 - ~ ~~ ~ . - - i ~ ~ ~ 'RECYCLIN?s ~ I' 7aa r.1i M. q. M.r z.try gy.sN ar'.w, ae .~ ~-e'n..~p-,'ay' ze'~i'a9 sya w ~ a~)s, as it qo.,n 1989 i99o I IAIBII BU06F7 017E PACP ABE0:19-16-91 1116[1 FAt1 Il 1/[I-tll Ilf lllli[ON-OBIF[7 BU06Fi Ftl1A 10 . 12 ' 71iT1 E1T IIIE: SAI[TAi101 IiCOUIi 10. 531 1006ET IEOtlESI CI71 161. /FI[BAE 10 . [OAq SSION APPt0Vf0 1UEfl OEilll iOiAl OFilll iOiAl OEIAII 10111 CUf I[5[t IP 1111 IIOUNT II QUIT IAOYtli /IBUIi AIOUii AIOUNi 6211 toildieg 3-Side) Steragl Sled 25,111 25,111 15,191 25,111 1 1 6311 I~prevnee is Bther llao foil dieg - --- Yesh /acs 1,111 1,111 8,111 ~ feetre to in sh leep !31,111 131,111 131,111 !70,111 111,111 138,111 9111 fpuiplee[ Ooeosters If,711 16,111 If,]t1 loll On Ball Off [en [aioer 11.111 11,111 21,111 ' Used Piclup tracts (21 ~ 1,111 11,111 1,111 11,111 0,111 11,711 9911 IPn-Operating 7r msfer to Cap.Prej. 1 1 1 Illou ti on a} Overload 122,1]6 112,176 111,121 111,111 155,151 155,151 BEPIIi9 El1 TO1Al 953,151 955,191 971,226 ~ _ -1171- t AIAUAL BUOiEi OAif PI[IAlf 0:19-16-91 _ IIOfEi f01A Il 116 Ftll IIfB1AA?IAA-OB3 [[7 eUOf ET FU AO Y0. Q '°IIIII EII IAIE: 91 AI flT10A ACf OVti 10. 511 BOAfff IEOtlf ST [ 119 161. /f t(tl1E1N. L/11155101 1/110YE0 OU E(i 0Ei171 f07A1 OE 111E iOTAI 0[iA11 TNiAI [IIE eE St]iP11/1 aA0U17 AAOUIf IAOUIi AI0017 IAOUAi IIOUR 1111 Salaries and Ya qes 2/2,11! 212,119 1]1,119 1/2.119 212,119 2/1,119 1111 /vertiae 11,111 11,111 11,111 11,111 11,111 11,111 1911 Spedial hq - It'SaLries ]1,153 12,191 1t, 193 11,153 ]1,157 12, IS3 2111 FICA 1.65 t•Sa1..OT.SP 21,867 22,863 21,163 11,863 21,853 22,863 1111 Peasians 11.38/St'Sal grits 31,2s1 ---------- :Bast 28,257 18,25) 2e,25J 11,151 2311 Neal th f Actidu[ Insu raon -- -------- - ---------- Neal [h -11.6'12.311 19,561 29,568 19,568 life-Salari es'.SI.12 1,{33 71,211 1,633 31,21! 1,633 71,711 2/N Ylrter's feap a cation f tlnaple pea[ Salaries ' fatege ri ul G[e 11,111 21, 111 21,111 21,711 21,711 21,111 3111 pntrac teal Services Yas to Ides eaent B 118.111 115.111 11s,111 IpRli gate e rycliny 1 ------- U1,111 1,511 117,511 2.611 117,511 Ilf/ Lou uoiu SOUtle ro Bell --- -- -------- - ---------- Seuth era Bell 651 951 951 951 95! 951 1111 Itn dls i0a1}o ns Initeras 6,111 6,111 6,111 6,111 f,1/1 f,lll Fla.toa .Self-IOS.1reg.: Blaotet Bud - Uq.BO.i Iota.-Pater Fud~:-. - - ..._.. ~ .. ... . ~-- .. ::. ~ _. __ - _. Ioto.Phgt.Bau99e - ' [aap.ieo.tiatlili[7-f1L5IP 17,311 21,311 17,3!1 tJ,3e1 21,711 2],711 If 11 Iepairt i Hia[euace Yeltc7es 77,111 13,111 13,111 Ooa}t[ert 2,111 2,111 2.111 ladaas 1,111 1,111 1,111 Tires 13,111 13,111 13,111 Iltcel hauls 3,111 32,111 3,111 32,111 2,111 72,111 U11 fr[atLq ud lailltlia9 511 511 511 511 511 Sfl 1111 Iroutia ul Ic tivitl es lis[ellaaee as 2,111 2,111 3,111 2,111 1,111 2,111 H1/ I[Yer Curet [hu qes faatio geaciet 11,111 11,111 11,111 11,111 11,111 11,111 5111 Operatiaq Sap lies S II p •t pt fll fll fll laq t[er Covers 2,611 2,111 2,111 Oee6 rao[ 1,111 1.111 1.111 lqd noli< Bil 1,111 1,211 1,21/ led felt 611 fll fll titullaeeoot 3,211 3,211 3,111 N seliet 6,111 1,311 f,l ll Ol esel 11,111 31,111 11,111 71,111 11,111 71,111 -1111- e IINUAI AA06Fi DATE PIF PAIE0:19-l6-91 EL 1991-9t FUID ID. 12 OE/1111[II IAIF:SAIIIIiIAI AFP3.10. S1/ F/ 1909-91 Ft 1991-91 fT 1991-91 07D6E3 A[7AAt BUO6Fi ESI UATEO IUD6ET [I71 561. LOA AI iSI OA (IPf IO AtlI[ (113 SI FI(Iif01 IFOYf SiS IF[[dAf AO. IPIIOV[D OfBi SEtV![E: it Band Prieci/^ 1 1 1 1 1 1 It toed In terst 1 1 1 1 1 1 ]3 Other 0eh[ Service TOTAL Bf Bi Sf lVlff 1 1 1 1 1 ! 1 61AIIS 1 AIDS: 81 Aids lA 6AV t. Agenoies /2 lids Te Iriva to AgeeAies iOiAl ilAlT$ i AI05 1 1 A A 1 1 1 101-0 /(IATI16: Iae-0/e ntieg Cq. 112,788 112,388 116,631 111,631 121,2/6 ]i/,120 155,151 TAill IOA-A/EIAiI16 112,311 111,71/ 11/, Ot 110,631 121,216 111,121 155,25t OF/T. iOTIL 119,9]7 618,196 276,115 611,652 953,251 999,1!1 971.216 PE13811EL SLA[OtlLF RISE IASE BISf 9/L111 Slull SA Uti ItlltEli ttlOiET 1339 AA[. [IIII95I11 PFI IFI 1E1 P/SITI11 Tiilf IIOifT If Elf Si IEL11IF11. IIPIAVII IEIIFST IECBIIEII. IPP I/VIL SuiGtieA brew ~ - 1 ~" ~' 1 '' 1 '~~ -" ~' - " ~ 22;593' -~' 22,593 22,597 - - La/ Uli ptiu Yuker 9 A 6 91,511 97,581 91,Sit 0altu tiu Yorker 11 ll 11 IU,15S 111,155 111,159 tear/ fglipu It Opera br .3 .6 .6 11,713 11,713 11,1/3 16.7 11.6 17.6 211.119 111,119 272,119 • 2 tlaV/ Eq>rl Helt Iperad rl allauted - 351 to [.1.1. 0euer 313 to Anitatl eP 350 to too une er Sever -111- AMAUAI AUOfiE] D!R PPE PAif0:19-16-91 fi 1991-53 FUAO A0. 11 ! OEPA ITIE Ii AAAF:SAN RA7IOA OEP1.M0. 531 ~ F9 19 E9-91 Et 19i1-91 Ft 1991 -92 1 tUD6f1 Af IVAI EL'Cf[I ES11AA1[C tUCt[1 LliA I6P. [OAAISSIOA j FIP[ND11Ut[ (IASS[7 if A710A --------------- --------- ---------- --- ------ - IFOVES7S PEL[OAE AA. APPPOYEO j /[tS OAAI SFIYI[ES: - - ------- --~~_~------ ---__--_~. t 11 fsecu[ive Salaries 17 leg. Saluies E Yages~ tt 1,759 211,319 111,551 117,517 717,119 177,119 772,119 j 1! Ov erd Ne i 17,211 17,111 Il,llt 13,211 11,111 U,111 11,111 I 15 Special Pap 1,115 1,131 4,761 1,:79 11,157 12,753 11,753 2l F LA 11,111 IE,IIt IS,191 IS,99°. '2,PE? 11.163 t2,EE3 Ii Pessilns 27,77E IB,711 11,511 IE,/1t 11,151 28,297 11.151 13 NfA Insurance 11,371 N,111 28,2;t 2E,L:E 31,2Fi 31,711 31,111 7A York.t UclNplog. CoNp. 7E,S/l 25,1:3 31,35: 11,177 23,1!1 21,117 21.11: i iAlAl PF ISONAI Sf1VlfE5 ---------------------------- 315,515 --------- 333,711 ---------- 35?,211 ---- 311,599 ---. ti.,f 11 ...... 117,971 117,9:1 ~ ---__ i OPF II71Afi ^PF NSE S: 31 Pre}essie r.al Svcs. Its 1^ i 31 Au [g. f Aaditi r,q 31 [en trac tool Sv[s. 96,171 9f,153 117,111 95,757 118,111 117,511 117,511 75 Investigations ! /1 ]ravel, [AOf.,i iraininq _ U [eu uni u[ions Services SS! 531 511 E21 951 951 951 11 Innsporta tien(Pes[age 951 916 111 1,IE8 17 Utilities /1 len talc i (eases E,119 5,113 E,1)f 5,771 6,111 6,111 6,111 IS In ssrance 26,13E 2E,111 31,115 15,999 77,311 Z/, 311 27,311 /fi Iepairs S Aain [enance 71,31E 31,751 19,111 25,5]1 31,111 32,111 32,111 17 InA[. S PuOli sAi ny 119 511 511 511 It /reu tioaal Activities 11,111 3.911 11,111 279 1,111 1,111 2,111 ' If Other Current Charges 1, UE 111 1,111 183 il,lll 11,111 11,111 S1 O(f2ce Supplies 52 Operating SApplles 58,589 11,751 26,511 E,I58 31,111 31,111 31,111 5211 Ies[ric[ed Op. Supplies 53 lud 1a [erials A Suppylies SI U k O l ~ - _ _, s,Se e .,A Au ersAlps l7S 117 TOTII OPf llilli SAP/LIES 111,119 191,151 115,115 117,699 221,E51 231,351 231,751 [APITAI OB Ti1T: 11 land 1t Iei10iN ~ 15,111 25,111 1 1 13 Iq. It er TbN Bldg. 131,111 131,111 171,111 '~ 11 Epi Nat iS C ~ t 11,111 21,))2 11,111 It,722 11,111 11,111 11,111 I a s rsc . IN Progress TOTII CI%UI IUIIIT 17,111 11,777 61,111 11,122 217,711 111,711 ]11,)11 s.- -116- _ 1 i ,. ~. ~- .. ^ ANNUAL BUDGET DEPARTMENT Sanitation FUND •42 ACCOUNT •534 FUNCTION: The Sanitation Division is a public service enterprise fund which makes doorstep refUSe collection service available six days a week. Funds are derived from service fees. The Sanitation activity serves all Atlantic Beach residential and commercial enterprises. PROGRAM CONMENTS: Several changes in the Sanitation Division have increased productivity and reduced overall operating costa Sn the Department. We ere utilizing the wood chipper, which has allowed a higher compaction for yard trash. The recycling program, which will continue to be a service in Atlantic Beach, has experienced a high rote of participation, the best in the County. ue hope to inereaee it further this fiscal year. Beginning January 1992, the landfill proposes to discontinue accepting yard trash. Ne anticipate edditionalhours to transport the yard trash to an alternate-location.-'- - In FY 1990-91, ue -implemented a successful program of collection of - white goods and removed the large stockpile of white goods et the Public Works Facility. Due to the entieipafed clueing of the 6lrvin Road landfill later this year, we will need to increase our ~. turn around tine by1-2 hours. This time change will neceaeitate an increase in the hours put in by the Sanitation crew. In addition, another Heavy Equipment Operator will be needed due to the increased distance to the proposed landfill site. t .. -116- [179 OF Ailllllf EE A[tl BAiE /1EPAIE0: 19-16-91 SAIIiAlIOA fUAtl PIOFOIAI SiIIf AE IT OF fN11 6f9 II Y0 1[116 [IP[i Al I I7[1L 9E1/ 1991-92 Ff 1969- 91 FI 199 1-91 DUO6fi PITT 161. E Btl06E1 I[7UIl 1U06Ei E SIIIATfO IEOUfSI A[COAA[Itl. A/P/OYFO ) 1l gineing :arking Gpi tal Balance 12I,ID9 117,115) 11,621 91,191 211,119 211,119 211,119 ~ Fi eaetial !!sour us Prsvided Ig: j pplrlflR99 AlVlGtlt6: iu loge tluq es Sf 1,111 699,116 681,111 733,111 116,26/ ]81,261 1 181,161 Sale of Surples /rlpertg 1 (,111 1 1 1 / 1 1 1 1 ; letptling Int ue 1 f !1,996 1 11,811 1 SI 2,111 2,511 2,]26 2,776 li st.leveene _ ________ 117 222 _________ 811 691 __________ 779 191 ____________ 161 728 781,991 _______ i 182,991 latal levesves 792,111 __________ , __________ , __. ______ , _______ , .. __ ______ __._____._ G Operating Espendi [ores: Perstenel Servi<es 317,711 773,28f 772, IID 865 115 711,799 {99 163 112.9 t1 871 121 /12.911 231 751 IR,971 131,771 Open ting Fspesses 2/1,189 191,151 59 111 , , 31,111 , Itl,lll , 121.111 ttl,lll Oepren at tnn , Tl UI Etpeeditlres 586,7D9 781,116 771,183 __ 771,291 __________ 713,1]1 ____________ 777,211 _________ 153,211 i ___________ 1, Ae[ Incase freo Opera [ions ___________ S,/ll ___________ 129,116 _______ 172,717 196,DT1 (15,111) 19,116 29,716 ( Interest fareiegs 11,111 11,161 11,111 11,671 17,111 15,111 1 17,111 1 [!!!rest [spense t 1 1 1 1 1 1 1 1 1 Uss ae Sale of 6sr{age Trott 1 (28(1 1 1 1 1 I Ope n [7eq 6nut 1 31,112 1 1,1 1 1 1 1 LlerLul tevuse 1 1 1 1 ~ ~ Tnssfer fras iuenl Fnad ~ ~ _~__ _______~__ ________~___ _______~_ _________ _ ,, 1st-Open tiq Los! __ ___.____ 11,111 ___-___ __ 11,719 ______ 11,111 IS,t1S 15,/11 17,IH 15,111 let Lou !!fore in esters 17,111 169,121 1Q,711 211,669 (111 11,31{ 11,716 ' - FUl Tnfr ts iel (112 lit) (112 7811 (I1D,632) Itlt {32) (122 t/{) (111 Itl ) (ISS 152) ~ j - . . , let Ilcase (lull --116,911) -61,136 21,187 91, U1 (122,716) (6f ,111) (111,576) 1lpreciatiss 1 59,711 1 31,111 121,111 12/,11/ 1 171,111 1 leer use it les[rit[td Itte is t1,/11 21,111 / 1 i IBpu sal ofi fgsipat 261 ' T/tsl Mwilyd ({i,f/11 127,511 11,117 121,171 (2,2861 71,796 9,1{1 Flustiol Iew rcn /st1 Hr. - ~ istruw is lestrilGl Ass ett- - '~ ~ les.hr 6uNge Tnct 1 ', Iriltipal hpwts Ic lisitiu rf Inper t7,P1[..{ ~alital btlap Epipeet- 1],111 21,732 61,111 II,7Z1 t/1, il/ 211,711 112,711 Ipe n [ing fquses isUl Oses 11,111 tt,3I2 61,111 It,7Z1 111,111 211,111 181,711 !ecru se(Oecru nlie Yarkisg [api bl (13,f 111 716,169 (19,919( 119,;19 (219,916) (151,111) (113,136) s E dinq Yurlioq tapi tal HLeee :":1,212 91,19iee-1511115 sxtll,/19'.e"(9,5ci) __{3,317.,. =--1e i i ,. r a_ ._,_ ..~ 7Eab/e ~ i ~~ P9s 1111 AF A7LAIilC Of ACtl pAif PIF PII[tl:19-16-91 fAl[IAiIUI EU10 5tl1AA¢9 AF ¢FVE IUFS,EAPf IAI7U1(S,3 IAlA1LEf f9 1991-f1 F9 1 989-91 fl 199 1-9t BU06E7 1119 A6A. [OAAIff101 BUU6[i ACIUAI 8Utl6[1 F571 AA7E0 IE p9E$T$ tECfOXF Itl. IPP IBVEA 8eyinviny lalance 128,189 (15,115 71,611 91,191 211,119 211,119 111,119 levevues: 6arbape Service 592,111 695,186 601,111 /73,111 116,261 711,161 711,16/ interest Earvinys 11,111 11,161 11,111 11,611 15,111 IS, 111 15,111 town /ratteds 1 1 1 1 ~ 1 1 Tale t( Surplus Property 1 6,111 1 1 1 lass vn S+le of irucA 1 QB1) 1 1 1 le rydivg Incas 1 11,996 11,811 SI 1 1 1 lerycling Gone 1 31,E/i 1 1,111 1 Aiscellaveaus levevut 1 1 1 2,111 2,511 2,716 t,716 Intarl veal love sue 1 f I 1 1 j Transfer tree General FunE 1 1 1 1 1 iv G1 Bev roue --612.111 _--]53.911--_111.811---751,961- ---1/3,)f /- ---791,991 ]97.991 i Fspendicurer I i /ersanntl 5trvitet 315,511 373,181 352,118 311,599 611,921 112,921 IR,91/ Upera tiey Espevzes 8 211,119 191.151 215,965 163,699 221,851 231,351 131,751 < UviGl u[lay 17,111 11,372 61,111 18,]22 217,711 211,711 112,711 1 AeEt Se n•i[e 1 1 1 1 1 1 1 irtnf flra b Atber Funds 112,389 112,398 111,631 118,632 1::.176 111,111 151,152 i TIGI Upenlitotes 715,911 618,156 136,1!5 611,652 953,751 955,191 911,226 i Add/Oeduc t: ~~ Itt Lhasq< fraP Other 1 f aurc es tlses of Yff 11,111 181 11,111 ~ CA/lag to L ACe 11,111 fl,/fl 51,715 211,119- -_--(9,5]1) 13,315 1`,173 Y)f.YVr tlivp fapi , bar Upe Tervf ce levelle assu¢es that doq stet fees will le ilcreasel is unrda ACe with the solid ws[e uut[tees roc n¢evdatiavs. ll/- ~ a~_. 1. Y c L ~- a~: _.; - . 1992 MONTN January FeCruary , Tob/c 2 p. 2 of z GARBAGE TRASN SLUDGE RECYCLING 1,368,400 277,440 595,520 138,240 844,200 556,290 499,420 130,620 61e 2 p. 1 aF2 1991 SOLID HASTE BREAKDONN (figures in poundal MONTH GARBAGE TRASH SLUDGE RECYCLING January 1,522„ 260 242,620 465,380 127,350 February 1,344,960 160,400 593,440 112,140 March 1,308,640 154,540 768,060 122,520 April • 859,500 220,620 242,820 Ae o£ 9/17/91• •2,001,140 441,240 743,960 145,940 4/30/91. .MONTH TOTALS. MAY 1,738,340 148,900 743,960 134,260 JUNE 1,553,782 153,620 546,300 132,940 JULY 1,773,620 15,960 940,220 148,340 AUGUST 1,924,200 112,940 693,380 139,520 SEPTEMBER 1,502,500 67,780 821,800 131,120 OCTOBER 1,568,940 148,300 SB2, 780 142,260 NOVEMBER 1,477,300 494,240 598,720 123,000 DECEMBER 1,663,480 101,980 874,500 162,500 Due to excessive ^sount o£ sludge healed to the landfill Sn July, Augu st, and Septeaber, It restricted t he aaount o£ tieee the .Trash Box• rae transported tc the landfill. Th1e le seen In the for relghte o£ dlspoeal. 10/1 7/91 Table _ p. 2 or' L AUGUST• Garbage 72 26,733.33 3.42 Traeh 8 14,117.50 .38 Sludge 36 19,260.55 1.71 SEPTEMBER• Garbage 66 22,765.15 3.14 Traeh 4 67,780.00 .19 Sludge 91 20,043.90 1.92 OCTOBER• Garbage 65 24,137.53 3.09 Traeh 13 11,407.69 .61 Sludge 27 21,584.44 1.28 NOVEMBER• Garbage 62 23,827.41 3.09 Trash 25 19,769.60 1.19 Sludge 31 19,313.55 1.48 DECEMBER• Garbage 70 23,764.00 3.33 Traeh 8 12,747.50 .38 Sludge 92 20,821.93 2.00 1992 JANUARY• Garbage 54 25,340.74 2.57 Trash 14 19,817.14 .66 Sludge 31 19,210.32 1.47 FEBRUARY• Garbage 34 24,830.00 1.61 Traeh 26 21,394.00 1.23 Sludge 23 21,714.00 1.09 ~. >_ 116 111 105 118 120 99 83 Table 1 p. 1 ,L 2 CITY OF ATLANTIC BEACH LANDFILL INFORMATION MONTH f OF AVERAGE HEIGHT t OF TIMES t OF TRIES LOADS PER LOAD PER DAY PER MONTH JANUARY• Garbage 64 23,785.31 3.04 Trash 20 12,131.00 .95 107 Sludge 23 20,233.91 1.09 FEBRUARY: Garbage 51 24,522.54 2.42 Trash 18 8,911.11 .85 96 Sludge 27 21,342.96 1.28 MARCH• Garbage 51 25,659.60 2.31 Trash 38 20,212,10 1.72 100 Sludge 11 14,049.09 .50 APRIL• Garbage 37 23,229.72 1.76 Trash 12 18,385.00 .57 62 Sludge 13 18,670.76 .61 Ae of 4/17/91 Garbage 7B 25,655.64 3.71 Trseh 21 19, SB2. 85 1.00 122 Sludge 23 18,487.82 1.09 Month Totals NAY: Garbage 67 25,945.37 3.19 Trseh 7 21,271.42 .33 110 Sludge 36 20,665.55 1.71 JUNE• Garbage 61 25,471.83 2.90 Trseh , 8 19,202.50 .38 96 Sludge 27 26,014.28 1.28 JULY: Garbage 64 27,712.81 3.04 Trash 1 15,960.00 .04 109 Sludge 44 21,368.63 2.09 ~ ~. ,~;~~ s :T~, .. . IV. Recommendations Zt is recommended that a SOLID HASTE ORDINANCE be enacted to replace the current REFUSE AND GARBAGE ORDINANCE. This ordinance would provide for tro day per reek garbage pickup, tro day per reek trnsh pickup, one day per reek recycleblee pickup and no longer charge for pickup of rhite goods. It ie lmportmnt to enact an ordinance rith these provisions ae soon ae possible, for reasons previcuely outlined in this report. Consideration of a revision to the quarterly rates should be given imwedimte attention by our ner Finance Director. Ye should continue to review volumetric ratte pickup until re can find a aethod moat beneElcial to the customers of Atlantic Beach. nwnc 7 ~;: t III. Options (Continued) If the CLty forces pick up six days per week, St ie estimated that queterly rates could increase to 565.00 per quarter. If pick ups are reduced to tro days a reek pickup, rates should increase to 548.00 per quarter. Delay in increasing rates can lead to disproportionate rate increases later, e. 9. the eater rate increases. A complete rate analysis should be performed by the Finance Director immediately. If a reduction in the number of days is not implemente^ by the end of March, re could face serious prohlems with contaminated loads. Any backups in the 6yetem would create inconveniences to homeowners and businesses in Atlantic Beach. Furthermore, maintaining six day per week pickup coultl damage equipment and overrun the current Sanitation budget. B. Contract rith Private Hauler - except sludge Me have received quotes from Maete Management for 515.81 per customer per month or 547.43 per quarter. This quote rae for one day pickup far garbage and ane day pickup for trash. Neptune Beach end Jacksonville Beach are currently solicting bide for private services and ve rill have a better basis for campereion of private hauling rates when their bide are received. Sludge hauling could continue to be hauled by City forces. The City could require that any private hauler hire as many City Sanitation workers ae practicable. Other corkers who ria:i to remain with the City, could be trenaferred to open positions in other Divisions rhich they are qualified to perform. C. Contract all Solid Masts Pickup Ae in Option B, this option would require the City to solicit bide frog current solid caste haulers. Since Jacksonville Beach Se currently private and negotiating a ner contract and Neptune Beach ie soliciting bids for private hauling, the ratan they receive rill be indicative of chat our City can obtain. na n.' 6 I II. Options A. Continue Clty/Private Pickup To provide tro day per reek pickup, rate increases would be necessary ae outlined in the folloring an alysis: One 31-32 cubic yard Packer Vehicle 6100,000.00 prorated for 5 years = 520,000.00 Additional repairs and maintenance = 55,000.00 Additional operating supplies (excluding gas and diesel) = 35,000.00 Additional Gae end Diesel 924,100.00 X 6.63 = 5160.506.00 TOTAL ADDITIONAL COST for 2 day pickup 5190,506.00 Total additional cost per customer 547.63 per yr Total coat per quarter per customer 547.91 feay 548.001 To provide six day per reek pickup, rate increases would be needed ee outlined in the following analysis: Four 31-32 cubic yard Pecker Vehicles 8100,000.00 each X 4 prorated for 5 years = 980,000.00 Salaries fir four additional drivers 514,000.00 X 4 = 556,000.00 Additional repairs and maintenance = 532,000.00 Additicnal operating supplies (excluding gas end diesel) = 520,000.00 Additional Gae and Diesel 100. 0Q1 X 6.63 = 524 S160)506. 00 , O44.00 ~O~ E -'~~/3 INCREASE IN FLEET TOTAL ADDITIONAL COST for six day pickup Ii ~ ~ 4555 0.00 i Total additional cost per customer 5113.88 PGr yr j Total cost per quarter per customer 364.47 I t i (aey 865.00) '. pace 5 CGORKECTED cOPy~ II. ProDlema (Continued) B. Separation of Trash The County fac111ties have advised ue that contaminated loads rill De refected et the landfills after March 15, 1992. Mithout sepsrate days for yard trash and garbage pickup, it is difficult to discourage and eliminate contamination of loads. Refection of loads at the landfills could require trucks to return to Public Mocks for separation. This situation could Deckup garbage end trash pickups for hours and perhaps days. C. Reduction to Mastestream <:'olumetric) Much discussion has centered around variable collection rates as a means to charge less to those rho generate lees garbage. Tro mayor methods have been investigated by the Solid Masts Committee: 1. Bag Tage Tags could be issued by the Mater Department with quarterly rmter bills. Extra tags could be purchased at City Hall. Extenaire inforaation on this system has been compiled by the Solid Naete Committee. Studies have shorn that volumetric rates ^ppvmr to be a good tool to increase recycling but have little impact on overall caste generation. 2. Mechanized Sixty or ninety gallon containers rich rheels could be purchmmed for all reeidentel customers and picked up mechanically. Thies eytem has been in operation in Fernandina Beach since 1971. Me have compared the City of Fernandina Beach's budget versus the City of Atlantic Beach's budget end find that even though Fes~nandina Beach has approximately 75X of our residential pickups, their budget ie appraxlmetely 16X higher. The increased coat are primarily for the replacement coat of containers each year. In addition, re could require an additional capital outlay of approximately 5200,000.00 to furnish these containers the first year. Our replacment coats •ould be approximately 550,000.00 each subsequent year. Dace 4 II. Problems A. Clueing of Landfills Mith the closing of the Girvin Roed Landfill on February 29, 1992 re are experiencing increased manhoura, equipment coats, and delays in completing routes. The folloring ie en estivate of mileage haled on en eetlmate of 80X garbage end sludge end 20X trash Deing hauled to the landfill end mulching facility, respectively: R/T Distance Total tliles per month/per year Prior to 3/1/92: Girvin Roed Landfill 12 miles 1200 mi/14, 400 mi Bmginning 3/1/92: Northslde Landfill 36 miles 2880 mi Garbage/Sludge Bayard Mulching Facility 46 miles 920 mi Ysrd Trash 3800 mi/45, 600 mi Proposed 8/92: Trail Ridge Landfill BB miles 7040 mi Garbage/Sludge Bayard Mulching Facility 46 miles 920 mf Yard Trash 7960 mi/95, 520 wf Beginning March 1, 1992 the mileage Sncreaeed t hree Eold and approximately August 1992 mileage rill Sncreeae 6.63 times. r:... 1 G. Y Dace 3 r s A ~; 4 a F. P I. Ezisting Service <Contlnued) B. danpover and Equipment Tne Sanitation Division consists of 5 Drivers, 9 Morkera, end 2 Neavy Equipment Operators. The Heavy Equipment Operators spend 70X of their rork week hauling sludge for the Nestereter Treatment Plants. The fleet consists of the following: Truck t Type 5-1,5-2, 5-9 31 cubic yard, 10 rheeler, Ford L-8000 Diesel S-7 25 cubic yard, 10 wheeler, Ford L-8000 Dieeel P-2, P-3 Dodge Rem Pickup D-3 Chervolet C-60 Boom Truck D-4 Ford L-8000 Dieeel for Rollon/Ro11oEf Container D-5 Mack Dieeel Eor Rollon/ Ro11oEf Container C. Hauling Data Me have coaplied data in the following charts and graphs for tripe tm the landfills and the Solid Baste Breakdorn. See Table 1 and 2 end Figure 1. D. Budget Me have attached the Fiscal Year 1989-90, 1990-91, and 1991-92 Eor the Sanitation Fund. See Table 3. i page 2 I. Fainting Service A. Six Day Pickup The City of Atlantic Beach hae enjoyed eix day a reek pickup since the 1950'e. Currently, the eix day pickup schedule ie as Sollove: - D= Duepetera S= Sludge Ga Garbage T= Yard Trash R= Recyclebles Truck ! O T M TR F S Men S-1 G G G G G G 2-3 S-2 G G G G G G 2-3 5-7 T T T T T T 2-3 S-9 D D D D D D 2-3 D-4 S T/S T/S T/S 5 - 1 D-5 S T/S T/S T/S S - 1 D-3 T T T T T - 1 Private R R - R R - 1 i TABLE OF CONTENTS Page I. Exiatlnq Service A. Six Day Pickup 1 B. Manpower and Equipment 2 C. Hauling Dete 2 D. Budget: 1989-90, 1990-91, 1991-92 2 II. Problems A. Closing of Landfills 3 B. Separation o2 Trash 4 C. Reduction to Maeteetream - Volumetric 4 1. Bag Tege 2. Hechanized III. Options A. Continue Clty/Private Pickup 5 B. Contract rith Private Hauler 6 C. Contract all Solid Maete Pickup 6 IV. Recommendations 7 Figures and Tables D ~;._. r '. S' i. City of Atlantic Beach Sanitation Service Report to City Coaalaelon March 1992 Subaitted by: Robert S. Koaoy, P.E. Director of Public Morka z:r CITY OP ATLANTIC BEACH SPECIAL CALLED CITY CONNISSION NESTING YEDNSSDAY, MARCH 11, 1992 AGENDA 1. Solid Waste Report and related discussion 2. Introduction of ordinance Any ocher business Adjournment k,;.-o ., S! `y~ ~ / ~ /i !; . ~ J 1 J CITY OP ATLANTIC BEACH SPECIAL CALLED CITY CONNISSION NESTING YEDNESDAY, MARCH 11. 1992 AGENDA 1. Solid Yaste Report and related discussion 2. Introduction of ordinance Any other business AdjournmenC March 3, 1992 T0: Kim Leinbach FROM: Kari Roberts RE: Ashco Request for Refund On August 27, 1986 the City of Atlantic Beaeh did receive payment from OMMA Investments, Ltd. in the amount of S175,175.00. Don Ford verified the recalculated fee of 535,035.00 for 26 units instead of the original 130. Therefore, the refund of 140,140.00 would be correct. :~ K ~: 6• fi 1~''. _ OMMA Investments, Ltd. Addendum to UTILITY SERVICE AGREEMENT COST CALCULATION SUMMARY 1 ERC Water = 350 gpd 1 ERC Sewer = 275 gpd i Connections = 26 Para. 12: A. Engineering, plan review, inspe ction, legal and administrative costs: (26 x 350) _ (26 x 275) ($ .10) = S 1,625.00 B. Water plant capacity charge f Units x 3250.00 (26 x 5250.00) S 6,500.00 C. Sewer plant capacity ! Units 26 @ $1,035.00 pez unit 1 ERC 275 $ 26,910.00 S 35,035.00 s.- _ ~> k'~ ~. Clty aE Atlantic Beach Rim Limbach City Manager 800 Seminole Road Atlantic Beach, Florida 32233 Re: OMMA Investments, Ltd 26 Residential Units (formerly 130 units) Seminole Rod (See attached legal description) Dear Mr. Limbach: Reference our telephone conversation of February 12, 1992 regarding the impact fees for the above referenced residential units now referred to as "Tiffany by the Sea." As we discussed, OMMA Investments, Ltd paid impact fees for engineering, plan review, inspection, legal, administrative costs and watec and sewer plant capacity charges totalling 5175,175.00. This fee was calculated on the development of 130 residential units which was incorporated into the Utility Service Agreement of August 21, 1956 between the City of Atlantic beach and OHMA investments, Ltd. However since the number of units actually being developed was reduced to 26 the impact fee according to your schedule should now be 535,035.00. Therefore by this letter we are formerly requesting a refund for the over payment of these charges in the amount of 5110,10.00 plus accrued interest. We have attached a copy of the original Utility Agreement and a revised addendum for the new Cost Calculation Summary. If you have any questions concerning this matter please do not hesitate to call. rS' cezely, '~7--}~- i .w. Walter H. West 1238 Beach BOUI¢Vartl JackSOmrille Beach. FL 32250 Phone (904) 249-6000 FAX (904) 2497057 CITY OF ATLANTIC BEACB CITY COMMISSION NESTING STAFF REPORT ecBBDS ITEM: ASCHCO REQUESTS REIMBURSEMENT 0 ~ND S~ SOBMITYED BY: Kim D. Leinbach, City Manager DATE: 3/5/92 t BACRGRODND: A request vas received February 14, 1992 from Walter Nest of ASBCO for zeimbursemenc of lmpact fees for "Tiffany by the Sea". Originally 130 units were planned but upon completion of the project only 26 were completed. This request is recommended to be forwarded to the Water and Sever Committee. AiiACflNENTS: Letter from ASHCO and calculations Memo from Kari Roberts REFIEWED BY CITY NABAGER: AGENDA IT EN NO. ~ 1 _. , . ~. TUITION N/A ;50/Mo. Asso< AID Degree (min. 60 hrs.) - ;I00/mo Bach. degree (min 120 hrs) defer funding [o next budget UNION N/A 216 Max. hrs TIME voluntary, no POOL city cost none Allow ;50/mo For Assoc. degree (60 hrs for degree) b ;100/mo Bachelors degree (120 hour for degree) subject co dept head S CI[y Mgr authorizing same b ensuring same relates to city job held by employee. Also non-re[ro. none Allow Public Works Union pool, 216 hrs max.,voluntary, no cos[ to city WORKING 10S of none none Allow lOx inc. OUT OF employee's to employees CLASS wages subj. regular salary to City Mgr. if working out authorization of cla sa more than 2 weeks a subject to City Manager's authorization The exact language of these proposals would have to be worked out hefoze implementation and if you want to proceed, I recommend you aek our City Attorney to do this for you. The salary item is projected to cost ;25,118 approximately, of which ;6,510 is benefit impact. The others are almost impossible to predict and will require time (history) to more acutely define impact. Please advise if you have any questions or desire additional information. Since y, , ~/~'/yam ~~///f im D. Leinbach City Nanager RDL.dst ~" . - I would like [o editorialize on two issued raised in the pas[. Firet, ve have taken heat for using a labor counsel. Remember [his vas successfully done with [he police collective bargaining unit. The labor counsel helped to negotiate a sound agreement, a solid starting base, and now staff conducts collective bargaining This is due in large part I believe, to the critical first prof eseional contract. When i[ works, grievances and other problems are avoided, unfortunately silence is golden and no one notices. And remember, two sides in the fire fighters toile<tlve bargaining unit negotiations could no[ agree - not just one. Both are "[o blame" if blase is to be dealt. Finally, ve have been criticized for caking benefits away. Ic is my opinion, once collective bargaining is instituted, there is no base [o work from - the process begins anew. If one collective bargaining unit wants Co star[ from the current personnel resolution ("white book") why couldn't management insist on starting from a base favorable to its position, eg. FY 1987-ES just before greater than average salary increases were implemented in [he fire department? Aren't both equally wrong? I think so. IL)v to the matter a[ hand. follows: ITEM NON-UNION FIRE EMPLOYEES COLA 35 PAY INC. PERS. 960 HRS LEAVE BANK WORKERS 1005 COMP. 1ST-7 DAYS Recommendations for parity are as PUBLIC RECON.MENDATIOIi WORKS 45 35 Increase non- union b public works pay 15 - re[roactive to October 1, 1991 960 HRS I60 NRS Give Public Norks 960 Hrs for Pers. Leave Bank 1005 1005 for Give Public Ist accid. Works 1005 SOS for next unless 3 yrs pass v/o accid. then go back to 1005 4 S, CITY OF ~4A/artle $cack - ~lauifsf mq SENIAOLE R(1an ~_... _. -______ _ -._ __ ATLA.~TIC BF'X:H, FIDRm1J3DJ-568 TELEFH0IE 19011 iPIdB00 _ ~~ FAx /901131ASm15 March 5, 1992 Honorable Mayor and City Commission Members Atlantic Beach, Florida Dear Mayor and City Commission Hembers: At your direction I have reviewed Che differences afforded our employee groups (fire fighters collective bargaining unit, public works collective bargaining unit and non-organized employees) and am forwarding my recommendations as delineated herein. Please note due to on-going negotiaC ions, I cannot include the police collective bargaining unit within the context of this report. The objective given to me is to provide equity between these groups in terms of compensation and fringe benefits. First, I moat advise you of a number of assumptions i have made: - recommendations made do not reflect chose afforded to a group because of various unique factors pertaining to that group only, for example, EMT pay for the fire fighters collective bargaining unit - the four percent (4;) compensation adjustment given to the fire fighters collective bargaining unit amounts [o a coat of living adjustment in lieu of salary plan adjustments based upon a comparative or other analysis to achieve a stated goal in this particular pay plan - 1f recommendation(s) is granted, appropriate legal steps must be used to modify existing contracts. - the goal is to provide as much equity as possible. and this primarily stems from items granted during the fire fig~ters collective bargaining unit impasse proceedings Second, you should be made aware monies have not been specifically budgeted for the fiscal side of benefits granted above those contained in [he current FY 1991-1992 budge[. P,o.~60 K-`~~(uyv~ .~ ~~~, ~~ ~~ ~~;~~x~ .~ :~~ a~ 2-6 ~ 5.00 56 57, ~~ ~ ~~~a, ~ ~ .,~ :r ;. 00 `" M ~.7 ;;~~ 'J V a n m N N M ~'1 M t 0 TJ 2 a" y ° ~ V w'~' ~ a u .-~ QZ b0 L _ J O f0 m0 & ~ C u mx N ~ o a a8 _U __~ c N~Qy y~.ya O a O J n K, ,. V N ~ 7 O J S,= O ~ K!J O Z J ~ = _ m T a 0 S W F Q U a 0 CI1Y OP ATLANSIC BFdCH CIYY CO!@QSSION NEETING .. . STAPP REPORT AGP~A IYEN: Emergency Electrical Repairs [o Underground Wiring at -2 Sever Plant SDffi1TEa B7: Tim Townsend/Utility Plant Division Director ~!~ .~~8~9~ DAZE: November 7, 1991 ' BA~O®: All the electrical wiring that vas in underground conduit Supplying paver co [he -2 Sever Plant vas burned Co Che point of inoperability. This candit ion vas due to the conduit being placed directly over the underground aeration piping for the i2 Plant (Davco). This underground piping runs ac over 250°P. In the five years chat the plan[ has been in operation, [his heat has slowly broken down the conduit co the pain[ that they needed to be replaced. This heat problem vas accelerated by heavy rains this year, particularly in September and October. Nith the ground eater level so high, the hoc aeration pipes boiled the ground water and Chen the conduit laying on top of the air pipes. See the vendor description for the exact repairs. RE(7DZ~DAtI0l1: We recommend payment [o Srooks b Limbaugh Electric Company for 56,332.78. AIYACSlPdIS: Vendor's report and copy of Invoice -3786 dated October 22, 1991. BEVIEW® BY CITY tlAMGPY: ~ . AGENDA ITEM N0. L_. O 7 w r n <j NFW ELECiR~CaL a~.ti~i.r OJE2 /_<a ~. ~4" Q BUG T:~E .i.SN 41Z ~i ?:r. Cj ~. wcST~ ~, ti ~ij~ n K W P ~ J e~ • ~ ~ 1 :[ ~ .~ _ Z I( . i. o -; ~. y .`~,~ ~, ~. ~. J ~ f.~ ~ m ~# Z ' n. `Si~1 i V~ A' ) J -j (~ C i~ r L ': i~ W 3 y r \ ~. ~0. Z 7 S O t- Y J A ~ o' ~~ ,,- Q~ >~ P ;~ w ~~ J~~ T r. U Y l4 fl < ~ .~ ~~L LY ., .1 V ~~ .- ix F4U llll i\kI\1 -r .. _ ® O ® O ® ~ ~ Water & Sewee Comlaaors TELEPHONE 262~95aa FAX. 266-0619 669'1 PHILLIPS PARKWAY OflIVE. NONTN JACKSONVILLE. FLORIDA 32156 001880 ~ 1 ~y o~ ~~r. p~ o0 0 i oy .,..~.~.. TFE~T E..F gDD SfrviiNO~E/`A r .B€-3et4rsorwille.-dnc /; Jacksonville.-fl --32210 3%«-J3 " P.Q. ae 9c-9`4 iNVOrCE DaIE 82/28/92 911009 Sandpipper Rtlantic Beach S/P RIR LINE Quantity Description Price FOR REPRIRS 70 14" RIR LINE RT SEWER PLRNT INCLUDING THE INSTALLATION OF 9' % 12` VAULT WITH HERVV DUTY TRRFFIC LID RND RESTORRTION OF LIMEROCK RND RSPHRL7 DEWRTER SITE, EXCAVATE FOR REPRIRS REPRIR RIR LINE CONSTRUCT VRULT S TOP REPLRCE LIMEROCK 8 RSPHRL7 RMOUNT DUE f 972e. 00 R~ount 1972.00 1044.00 5430.00 1280.00 NET 30 DRYS F•RST DUE RCCOUNTS WILL BE CHRRGED i-1/2X GER MONTH APPROYED FEB 2 ~ ~q97 ~~ Il GIN OF pTIANTM 6'drJI f~IC WORKS ULrrr.r.a nl Subtotals 9726.00 Net Reount Due =_> 9726.00 STATE OF FLORIDA LICE NSED CONTRACTORS CU COa313d CU C02d580 CB 0039208 CB COd1665 CIiY OP ATLAN'[IC BPeCH CIIY COfD1ISSI0N MEETING STAFF BEPORT AGENDA ITEM: REPAIR OF AIR LINE AT THE $2 STP SUBMITIID BY: Robert S. Kosoy/Director of Public Works ~G,~ DAIS: February 20, 1992 BACRGROOND: On October 4, 1991 the underground electrical service to the $2 STP vas damaged due to "boiling hot" ground eater. The ground eater vas boiling due to escaping compressed air from burs[ gaskets in the l4" underground air line. Prior co repairing [he electrical damage, the area had Co he ve llpointed, excavated and the damaged pipe gaskets repaired. Gruhn-May Const rcct ion Company completed this work vichin 2 days of [he incident. After electrlcal repairs were completed by Brooks b Limbaugh Electric Company, staff decided that an access vault needed [o be construt[ed [o further prevent a similar incident occurring. See attached Staff Report dated November 7, 1991 and Pictures dated December 9, 1991. Because Gruhn-Hay Construction Company had to complete Sea Gardens Lif[ S[a[ion and make approximately fifty (50) point repairs [o its major client, Surburban Utilities, [his pare of the project vas not completed until February 1992. The area remained in an open excavated scare and inaccessible [o truck traffic until the project vas complete. RECOlDfENDATION: Prompt payment to Gruhn-May Construction Company ATTAC9l0IlI5: Invoice from Gruhn-Hay Construction Company (1) Pictures dated 12/9/91 (2), Staff vapor aced ll/I/91 (3) REVIENED BY CI14 MANAGER: 7/~-_~ n / !! ~ ^/ f/,/. // , ~ ~v„/ AGENDA ITF21 NO. _L G~ ~~ ~w ~ 04 uc~~~ ~: Y ~... _ _ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Request [o set Occupation License fee for micro-brewery SUBMITTED BY: Maureen King, City Clerk DATE: March 2, 1992 BACKGROUND: You have been asked [o consider a request for a use 6y exception filed by Crawford J. Cox, III, to operate a micro-brewery at 55 West Eigh [h Street. In the even[ this exception is granted, and since we already have another micro-brewery (at Ragtime) we would ask that a license fee be established for this activity so we may properly license these two businesses. Our ottupational license schedule doee not include micro-brewery and since the production and sale of alcoholic beverages is strictly regulated by the state, we feel a specific licensing category should be established rather than including [his activity in amore generic classification. Examples of license fees for other similar or related activities are as follows: Hanufac curer - ;45.00 Bar, Lounge, Tavern - ;45.00 Liquor Store (n o[ for consumption on premises) 545.00 RECOlAfENDATION: While a license fee of ;45.00 may seem low for a micro-brewery, it is important Co remember [hat these businesses are also licensed by the state and [he city will rete ive a percentage of [hose license fees. I also feel ve need to be somewhat uniform in our pricing and therefore, recommend the license fee for micro-brewery be set at ;45.00. // REVIEWED BY CITY MANAGER AGENDA ITEM i FINDINGS OF FACT 1. Inpreww wnd sprees to property snd propowed'~~ structures ie wdequwte. Pwrticulwr reference Se swde to wutowotive wnd pedestriwn safety wnd conwnienoe, trwttio tlor wnd control wnd access in ewse of owtwstrophe~ 2. Ott-wtreet pwrkinp wnd lowdinp is wdaquata. Pwrtieular wttention 1^ paid !o iM iteu in 1. above wnd the econowio, noise, plwre wnd odor etfeots of the speciwl exception on ad,~oininp properties wnd propertiew penarally in the dlatriat~ 3. Locations oZ refuse and service wrewe •re cowpwtible rith wurroundinp poperties wnd ^re easily aeaeelble. 4. Locations, availability wnd cowpwtibility of utilities are wdequwte. 5. Type, dlwenaione wnd ahsracter of screening and butterlnp are adequate. 6. Sipnw wnd proposed exterior liphtinp, rith rKvrence !o plwre wnd trwttla safety, wre in harwony wnd wre cowpatlble rith other propertiew in the district. 7. Required ywrds wnd other open apwwa ^ra wdequete. 8. The use is generwlly cowpwtlble rich wd,~acent properties wnd other property in tha district. COMNUNITY DEVELOPMENT BOARD REPORT AND RECONMENDATIONSt ACTIONS BY THE CITY COMMISSIONi ~ __ YES NO ~. Please Type or Print in Ink Application Fee 575.00 r~Si~~,~1?c'ca;~'. APPLICATION FOR 'USE BY E%CEFS'Iq~V.-~',~J ,~' !I ~~ FEB - 41992 U Date Filedt_ February 4, 1992 ---------------- Cuilding and Zoning Name end Address of Orner or Tenant in Poeaeeeion of Premieeat Crawford J. Cox III 427 Plorida Blvd. Phone works 399-5888 ___ NeEtune Beach_ Florida 32266 ________________ Nomet 246-9375 Street address end legal description of the premises ee to rhich the •Ust by Exception' Se requeetedt _-55 West 8th Street, Atlantic Beach, Plorida 32266 A description of the •Uee by Exception' desired, rhich shall specifically end particularly describe the type, character end extent of the proposed •Uae by Exception's Ii am requesting an exception to operate a micro-brewery. A micro= brewery is a small regional brewery which produces less than 5,000 _-barrels_of-beer annually. All our beer will be sold in kegs and _-delivered_to local restaurants and caters. The micro-brewery will not be a retail location. Specif~e reasons rhy the applicant feels the request should be granted: --I believe we will have a positive impact on the area by providing jobs -_ and opportunities for local merchants. Our entire production will be monitored by the health department and the ATF (Department of the Treasu- -- Bureau of Alcohol, Tobacco 6 Firearms). The brewery should not create ________________________________________________________________ additional traffic in t e res. Zoning Cleeeifications _,~~__~og?frrle~~f«~__ Applicants Do not fill-in beyond this point. respond to the Solloring itemet Hoverer, be prepared to agent or attorney, include'lvtter rithout ornate signature. from applicant to that effeot. E' 4 ~Y ~ _ ~ C ~ o y , o {rI' ~ ~~ ` o ~~ m ~ ~ ~ _ Z J ali _ wW a~ <; ~.. L J Y'I Z H Z :~ _ w w ao '~ - -ri~ ~ _ ~ 1^ 3 ~~" ti-S J g~ ~._ Y .. ~~~~ 3„ ~ \ W z I ~'- _ m e e^ o°o° _? e ~_~ 3 c$ \ u . ~+~ FFF.4441 is IJ s iv `I'L ~` ~~ 3 0 x 3s e x F- I v W rl V- ~_~ ~i ,s ~ ~. $ I Ili a u~ i ce 3`. t~ i E ti e '' NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .~~. it--~- ii~ii \L_-JI ~~~~ W *•. unlTwo~ w ~ ~~ a~wsr +sx 3J Locations of refuse and service arras are compatible with surrounding properties and are easily accessible. We should have less than 3 trash cans of solid waste per week (during times of maximum production). As mentioned above, we will be a very small operation and all our solid waste is bio-degradable and non-toxic. We should produce the same amount of waste as a small household. 4.) Location, availability and compatibility of utilities are adequate. The building is anracdve and all the utilities are more than adequate. We aze regulated by the Health department on a scheduled basis. Our operation must be sanitary at all times and comply with extremely high health code standards. 5.) Type, dimensions and character of screening and buffering are adequate. Thtte is a 6 foot high privacy fence surrounding the building and proper buffering has been established. 6.) Signs and proposed exterior lighting, with reference to glare and traffic safety, arc in harmony and are compatible with other properties in the district. We do not intend to have any exterior signs on the building. Of course we will have a sign on the door and the window. 7.) Required yards and other open spaces are adequate. A yatd is not required for our opemtion, 9090 of our operation is conducted within the confines of the building itself. 8.) The use is generally compatible with adjacent properties and other property in the district. The micro-brewery will be compatible with adjacent pmpetties (cabinet shops, au[omotive rcpau, etc.) 9.) Houn of Operation Monday thru Saturday Sam to 8pm ~- I.) Description of the "Use by Exception": I am requesting an exception to operate amicro-brewery. A miao-brewery is a small regional brewery which produces less than 5,000 barrels of beer annually. Our intention is to be the first micro-brewery in Nonh Florida (in particular Atlantic Beach). All our beer will be so]d in kegs and delivered to local restaurants and caters. The miao-brewery will not be a retail location. II.) Specific reasons why the applicant feels the request should be granted: I believe we will have a positive impact on the area by providing jobs and opportunities for local merchants. Our entire production will be monitored by the health department and the ATF (Department of the Treasury, Bureau of Alcohol, Tobacco and Firearms). The micro-brewery Should no[ create addidonal traffic in the area, because we are not a retail establishment. All our solid waste is bio-degradable and non-toxic. We are a small "cottage industry" and will be compatible with the adjacent properties. Findine of Fad: 1.) Reference to automotive and pedestrian safety and com~enience, traffic Ilo~v and control and access in case of gtastrophe: The micro-brewery should not create additional traffic in the area, because we are no[ a retail establishment. All our beer will be delivered to local restaurants and caters. We are a very small (cottage industry) operation with only 2 employees at the moment. 2.) Of6street parking and loading is adequate. Particular attention is paid to the items in I above and the economiq noise, glare and odor effects of the special exception on adjoining properties and properties generally in the district. TraRc Flow: Off street parking and loading should not be problem. As mentioned in the above paragraph we are a very small operation with only 2 employees working part- time. The building has a loading door in the front and will not block traffic. Our delivery track will be a small wmmereial van or wck Noise: All operations will be contained within the building and the micro-brewery in not considereda noisy operation. Glare: We do no[ intend to have a neon sign or any sign on the outside of the building. Odor: There is an small odor when brewing the beer, however the odor is very similar [o the smell of baking bread. We wilt only be brewing the beer one or two days of the week The remainder of the time the boiler will sit inactive. The vapor is non-toxic. ~. ~. REQUEST FOR ZONING EXCEPTION FOR Iron Dog Brewing Company, Inc. ' February 4, 1992 FED -41992 building and Zoning ~€ III. Application For Uee by Exception filed by Creriord J. Cox, 22I to operate a micro-bravery on property located at 55 Meet stn Street. Mr. Cox introduced himeelf to the board end explained the reasons said Uae Dy Exception had been requested. After dimcuseion Mrm. Gregg waved to approve the application rith the etlpuletion that said Uee by Exception be It oiled to the applicant. Mr. Horie seconded the notion and the application rae unaniwouely approved for recommendation to the City Commission. IV. Application For Variance Filed by Mike and Debbie Smith to construct a residence on a non-conforming lot et property knarn ea Lot 8, Park Terrace, also knorn es the Southrest corner of Plazs Drive and Ocean Boulevard. Mr. Hike Smith introduced himeelf to the Doard end explained the reasons said Variance res being requested. Mr. Smith submitted an mrtimt'a rendering aF the proposed residence as veil as picturem of the lot es it currently Bite. Also in attendance rare Deve Millie, contractor for the applicant. , The chairman read a letter from Martha J. Coleman o6f acting to said variance. Me. Coleman's nepher, Nervy DelgAton, rae in attendance end stated that their main concerning rae the drainage situation. Mr. John Long also introduced himeelf to the boertl end asked questions of the applicant regarding the setback lines. After dimcuesion, Mr. Molfson moved that the application be grsnted, Mr. Horfe seconded the motion end it rae unanimously pwesetl. OLD BUSINESS •Mr. MolFmon mentioned that election of officers should have been on the agenda.- Thereupon the Chairman called for nominations for Chairman mad Ca-Chairman. Mre. Gregg nominated Gregg McCeulie end Saw Horie ^a Chairman and Co-Chairman respectfully. There Deing no Further nominations, it rae unanlmouely agreed by the Board fist these officers remain in their like offices. Hrs. Gregg questionetl the natter of recomsendations from staff. Mr. Jensen stated thst reconaendetione of staff rare initiatetl by the City Manager antl filtered tlorn in an effort to provide aeaiatance to the board ae to staff interpretations but the decision making rae entirely up to the board. CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY .... ~r--~~ ii ~ ii \L__.~I ~~~i- ~: ~_ ~, , MINUTES OF THE COMMUNITY DEVELOPMENT BOARD OF THE CITY OF ATLANTIC BEACH, FLORIDA FEBRUARY 18, 1992 7:00 P. M. CITY HALL PRESENT Gregg McCaulie Samuel Norte Ruth Gregg Don Wolfson Mark McGoran Pat Pillmore AND George Worley, II, CD Director Pat Narrle, Recording Secretary Alan Jensen, Esquire ABSENT Robert Frohrein The Chsirwan, Gregg McCaulie, called the meeting to order and Baked for approval of the minutes from the meeting of January 21, 1992. Upon notion duly made and seconded, said minutes rare approved. NEN BUSINESS: I. Application for Use by Exception filed by Match Cere tc operate an adult day/health care center for property located at 100 Meat 1st Street. Ms. Lena Sturw introduced herself to the Board and explainetl the reasons a Use Dy Exception ree being requested. After discussion Mre. Gregg moved that the -application be approved, Mr. Rorie seconded the motion and the application rae approved for recommendation to the City Commission by a unanimous vote. II. Application for Variance filed by Paul S. Ferber to decrease the front setback line for proposed enclosed •greenhouee" dining room at North SAore Grille located at 363 Atlantic Boulevard. Mr. Ferber introduced himevlf to the board end stated the reasons said varisnee had been requested. After discussion Mr. Norte wooed to approve the application, Mre. Gregg seconded the motion end the motion rae unanimously passed rith tAe recommendation to submit an appropriate landscape plan ensuring vegetative buffering ri th the building permit application. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Use-by-Exception to operate n "Micro Brewery" SUBMITTED BY: George Worley, City Planner ~'/,~>!~ DATE: March 17, 1992 BACKGROUND: Applicnnt desires to operate a "Micro Brewery" business in nt 55 Mest 8th Street. This location is Zoned C6 - General Commereiel. The business is engaged in brewing end whole-sale dtatribution of Beer. No retail sales or on-site consumption nre proposed. All operations will be carried out within the building end ell parking antl loading will be done off-arrest. Vehicular Lreffic wilt be limited to employee automobiles and a single delivery truck or van. Operation of this type of business is heavily regulated by both the Bureau of Alcohol, Tobacco, and Firearms, as well as the State Department of HRS and the Department of Alcoholic Beverages. RECOMMENDATION: After thorough review the Community Development Boartl unanimously recommended approval of the Use-by-Exception provided that it be granted to the APPLICANT ONLY and NOT run with the property. ATTACHMENTS: 1) Application end attachments 2) Minutes of the Februa~r/y CDB Meeting / REVIEWED BY CITY MANAGER ~(.~j1-~-rff/-~l AGENDA ITEM NO. ~~ 6861.6bZ (6061 44ZZS 'l~ 'HJV38 JI1NV11V Ot+Ol1 1NOdAVW 0501 S333 3l8`v'NOSt~321 • NOI1tfJOl aNtf S21f1OH 1N31N3ANO7 ~ 1N3WNO211AN3 3365 ^ S3111AI1~`d 9NIlb'1(1WI1S • 3NtrJ ,lt>4 11f10t> iQy '~NI "321~'J H~~VM v ~~~ U z x V 3 N H M .~ o . oc x u ~a O W d m a~ fZ 1On J oQ ~~~ ;I~ ,',', 1 IIi y 0 r N D ~ ~ Z n D 2 WAtCH CARE, INC. ADULT DAY CARE _„ - T •° ~ Z " n , D ^ STIMULATING cl7 ACTIVITIES ^ SAFE ENVIRONMENT ^ CONVENIENT HOURS AND LOCATION ^ REASONABLE FEES 2 ~ 1030 MAYPORT ROAD ~o ~* ATLANTIC BeACH, FL. 32233 (904) ?49.1984 WAtCH CARE, INC. ADULT DAY CARE IOSO MAYPORT RD. ATLANTIC BEACN, FE. 32233 19041 249.1904 ^ OIICRS dAy/I1EAlili CARE fOR AGUlTS wlro, duE To dlsAblUTy oR THE AGWG PROCESS sltOUld NOT bE IEIT ALONE ANd r:[[d A PROTECTIVE ENVIRONMENT. ^ OPERATEd by A REGISTEREd NURSE wITH ZO YEARS EXPERIENCE IN THE HEALTH URE liEld. ^ LOCATED AT ANd SPONSORECI by THE FIRST BAPTIST CHURCH Of ATLANTIC I3EACIi. ^ FOR AdUITS OVER AGE IB Tl1AT MEET TFTE AdMISSION CRITERIA. NO ONE Will bE dISCRIMWATEd AGAINST bEGAUSE Of AGE, RACE, REIIGIav, SEX, OR NATIONALITY. ^ DAy CARE LAN bE A NURSING HOME ALTERNATIVE. AT AN ANNUAL COST Of E6500 PER YEAR COMPAREd TO 525,000 FOR.NURSWG L10A4E PLACEMENT. IIML WEEKDAYS - 7:00 i\~\1 10 G:00 I'i41 WEEKENDS & EVENINGS, - GTII ION /\RRANGCMCNIS NUTRITIOUS MEALS DAILY -Hot Lundl Plus Iwo SrNcks HOLIDAYS WAtCH CARE, INC will bE oP[N Monday TIiROUGFt FRIdAy nll y[nR Round [~c'rl>i lOR MAfOR IiOllClny5. PROGRAM REGISTEREd NuasE oN sTnlf, foR SUPERVISEd MEdIUTIONS. RCCRCATIOn'Al TFIERAPIST lOR pLwNCd ACTIVITICS SUCII AS ART ANd CRAFTS, MUSIC TI ICRAPy, OUTdOOR WAlkS, GREEN THUMB ACTIVITICS, PICNICS ANd flEtd TRIPS. (EES STATE ANd coMMUNiry tundin[; nvnilnl)I[. Houaly CdRE cAN tx nITRnNC,ul ANCI Pnicl oN A dAlly basis, Iloww[R, Nolic[ NwsT bE Givrn TILE dny IxIoRE, in oRda: to RESERVE A PL+CC ION PARTICIPANT. OPEN DOOR POLICY Insp[cTion of ouR IACiliri[s is En<:ouenG[d AT ANy TIME. Nk MC n NON-PROfir nG[ncy aNd wi¢lcomc youR IIEIP .. Ibp.VbrN1Y11/q' W ~J ~~ l9 rz f ~ ~ .~ ~~~ '~ ~ -~ //~eY~- /~ ~- ~ .~ ~ .~~ o,~~ a~ ~9`~'~~ ~~ ._ ' ..~ _. ~~ . ~~ ~~ ~.~~ .~ ~o .~-.~- v ~.~ FINDINGS OF FACT 1. Inprees and sprees to property end proposed ~~ structures 1e adequate. Psrtioular reterenw is aade to autosotSve and pedestrian esfety and convenience, trattia tlor and aantrol and acoees in can of oatestropMt ~, 2. Ott-street parking and loading is adequate. Parliaular attention is paid to the iteaa Sn 1. above and the eaonoaia, ngtes, glare and odor etteots of the epeeist exdeplSon on ad~oininp properties and properties generally in the distriot~ 3. Locations of retues and esrviae areas are eospatible rith surrounding poperties and are easily aooewibla. ~. Locations, avallability and owpatibility of utilities are adequate. 3. Type, dieessions and oharaater of saresning ' and buttering are adequate. 6., Signs and proposed exterior lighting, rith reterenoe to glare end trattio estety, ere in haraony end are cospatible rith other properties in the district. 7. Required yards and other open spaces •re sdequab. I 8. The ues le generally oospatible rlth adjacent properties and other property in the district. 1 CONNUNITY DEYELOPNENT BOARD REPORT AND RECOMMENDATIOMB~ 7 ACTIONS BY THE CITY COMNIBSIONt i 1 1 i 1 ~ _ ~ y i YES NO Please Type or Print Sn Ink Application Fee G75. 00 I I - I I~ ~j '~l APPLICATION FOR •USR BY 6XCB'ET ~) V~~~?r 'I C7 ~ J lt~I}~f FEp _ '7V v I fe Filed._~- ~ ~ _P.~..~_ a ~ss2 Euilding and Zoning Nap end Address of Orwr or Tenant 1n Peeeession of Preaign -------- Phone ~ 4r ~a,~~ Street address end lapel desoslption of the presiue a to rhich the •Us by 6zwption• Se requsstadt _So..m~ ~~~ ____ _____________________________________. A deseription et the •Uee by axoepllon• desired, rhteh shell speeiiieally and partloularly deeosibe the type, ahsreeter snd extent of the propceea •USe by Exceptionb ~ CQ_ =1~__GLQ _~~ lY1Gn2 ~-~ /.m-iDS6 .yiQy P~~ ~ -- ~ ta~we~~ - t Spvoitio rs w rhy the epplioen! iesls thv requeetshould be Zoning Clessitiwt~io//n/i/ ~ !~/_________~________- %~/%~ure f ePPlleani/a ______________________ ppliwnt'e Signature oZ orner of thr preprrty. authorized spent or etlorney. IS Applieatlon cannot be proceared agent er etterney, inolude latter rlthout ornare elQnaturr. Sroa applieant to that eftsot. Applioent~ Do not Zill-in beyond this point. Nowwr, be prepared to respond to the tollorinQ itsa~ NINUTES OF THE CONNUNITY DEVELOPMENT BOARD OF THE CITY OF ATLANTIC BEACH, FLORIDA FEBRUARY 18, 1992 7:00 P. N. CITY HALL PRESENT Gregg NcCaulie Samuel Norse Ruth Gregg Don Molfeon Mark NcGOran Pat PSllmore AND George Marley, II, CD Director Pat Harris, Recording Secretary Alan Jensen, Esquire ABSENT Robert Frohrein The Chairman, Gregg NcCaulie, celled the meeting to order and asked for approval of the minutes from the meeting of January 21, 1992. Upon motion duly node end eAconded, said minutes rare approved. NEW BUSINESS: I. Application for Use by Exception filed by Netch Care to operate an adult day/health care center far property located at 100 Meat 1st Street. Hs. Lena Sturm introduced herself to the Board and explained the reasons s Use by Exception rae being requested. After discussion Nra. Gregg moved that the application be approved, Hr. Horse seconded the motion end the application rea approved for recommendation to the City Commission by a unanimous vote. II. Application for Variance filed by Paul S. Ferber to decrease the front setback line for proposed enclosed •yreenhouae" dining room at North Shore Grille located et 363 Atlantic Boulevard. Mr. Ferber introduced himself to the board end stated the reasons said variance had been requested. Attar discussion Mr. Horse moved to approve the application, Nre. Gregg seconded the motion and the motion rae unanimously passed rith the recommendation to submit an appropriate landscape plan ensuring vegetative buttering rith the building permit application. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Use-by-Exception to operate Adult Day Care SUBMITTED BY: George Worley, City Planner ~y/,~TL - DATE: March 5, 1992 BACKGROUND: Applicant owns an Adult Day Care business currently located at Mayport Road and Weat 10th. Applicant desires to relocate this business to 700 west let Street. Both locations are Zonetl CG - General Commercial. Applicants business operates a client pick-up service which greatly reduces the volume of traffic associetetl with the business. The proposed site was designed as a commercial shopping center and will have more than adequate parking and loading/unloading zones. RECOMMENDATION: The Community Development Board reviewed this request and unanimously recommended approval. ATTACHMENTS: 1) Application 2) Minutes of the Februavry/CDB Meeting REVIEWED BY CITY MANAGER~~~_~_~~~~ AGENDA ITEM NO. ~~ CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY iN~ it--~- ii ii ~L__J/ ~~~~ . .;:~:,.; CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Use-by-Exception to operate Adult Dey Care SUBMITTED BY: George Worley, City Planner ~yJ~~ DATE: March 5, 1992 BACKGROUND: Applicant owns an Adult Dey Care business currently located at Meyport Road end West 10th. Applicant desires to relocate this business to 100 West 1st Street. Both Locations are Zoned CG - General Commercial. Applicants business operates a client pick-up service which greatly reduces the volume of traffic associated with the business. The proposed site was designed as fl commercial shopping center and will have more than adequate parking and loading/unloading zones. RECOMMENDATION: The Community Development Board reviewetl this request and unanimously recommended approval. ATTACHMENTS: 1) APDlication 2) Minutes of the Febrr~~CDB M~ ting //~~ REVIEWED BY CITY MANAGER !~'1{f•' AGENDA ITEM NO. ~~ i :: 1 'r Ruby Beach Corporation PO &z. 195. ~:~:pw~t/+~~4R !L>ff ~9C=j 747 SGLS 1qG -13" 72 N!R ~~,1 Fc~D C. ~ I/ ~/' /~1~~V 11~ I~F/K~ ~~, FORD/ ~- AM Rl=QUtS11N~ jU !~v Unl ~v=. /QC'f eNl~n F-J/Z, fyh~( 1-E 9 I ( l y ~,~ ~J {Q. It=A1DoR~1~~ JSc:. Ct- /> Cunc5~~2~~ilCn/ ~~IAIL~-/~ ~pc,4 ~ sA i~ ~-ht SeH ~ X21 Lc- (7a2K1~JL~ C~ 1. iRAlle2 /s To ~L VS~~ r-nR LM ployei /aPPL1~Aiiad~ AND /n/ir/Z GILIVS a6ER/ ..T ~'inidi-~~ r4... . '' CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY .... ir--v ~i ~ i~ ~ii~ \L__J/ ~~~i .a..:::,.'ro v C+ r_ ~,_ ~~ i 1. ~; Ruby Beach Corporation PO &~R 19i. grpar _~ & rm. H 'JI i < (90<~ JJ7-5LG5 24G-~S 7L NiR ~~,, F~aD C,l y UI' l~1~WVIlC i3E/K-h~ u1R, FuRIJ~ l arti R~q~ts~ylN/c,,niv ~~ o.~ ~i'u ~9eNi~A 1-J11. MPo~C F} q ~ ( 1l `7 ~ ~U {2. irMDoR,}~~ SSG of A CoHS7R~Lirc~/ i!I/~ILcR (pcA~E~ !nl the SE/y ~~21L~ ~~ICKr~VLi Cc~% iRAllcR I s `7; ~r/ ~s~~ Fort t=Hi ploytt` IaPPLIL,~i/cd~ AiVI) iiJir/LVI~E-~US /ja6cRi .~ ~inivT// ~,:, ... ~` E >. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Request to use construction trailer as office SUBMITTED BY: George Worley, City Planner ~~7I~ DATE: March 17, 1992 BACKGROUND: Applicant desires to use a construction trailer parked on the Sea Turtle parking lot as an office to interview employment aDPlicents. RECOMMEiJDATION: The proposed use of this trailer is not consistent with the Zoning Code. There are provisions for use of construction trailers for sales purposes in connection with new developments but not as temporary offices for other uses. Staff recommends against approval of this request as it may set a dangerous precedent in the future. The use of temporary structures for transient business operations is not consistent with good zoning practices and has the real potential for degrading the neighborhood surrounding such uses. ATTACHMENTS: 1) Applicants Letter ~~ o~ REVIEWED BY CITY MANAGER (~ f,/~A. AGENDA ITEM NO. ~~ w ~: e :..:..~ Homrable City Commissioners City of Atlantic HeacL Atlantic Heath, Florida -3- Febmary 11, 1992 RESPONSE: TLia letter correctly sers forth the understaMiog of the City of Atlw[ic Heath, Florida Si~oat~ Honorable City Commissioners City of Atlantic Beach Atlantic Beach, Florida -2- February l 1, 1992 financial assistance programs for compliwce with applicable laws and regulations. However, because we will not perform a detailed examination of all vansaaions, there is a risk that material ercors, irreg,Uari[ies, or illegal acts, including frwd or defalcations, may exist artd not be detected by tu. We will advise you, however, of any matters of that nature That come to our attention, and will include such [[utters in the reports required for a Single Audit. We understand that you will provide u5 with Ne bazic information required for our audit and that you are respomible for the accuracy and completeness of Char information. We will advise you about appropriate xoounting principles and their application and will azsist in rite preparation of your financial statements, but Ne responsibility for the fittartcial su[emenrs remains with you. This responsibiity inUudes the maintenance of adequate records atd related wntrols, the selection and application of ucounting principles, and the safeguarding of assets. We understand that your employees will prepare a limited number of audit schedules and will locate wy invoices selected by us for testing. We expxt to begin our audit in December 1992, and to issue our report tw later than February 28, 1993. Our fees for the services sa forth above will not exceed S 17,000.00 for the basic audit. We will bill you az work progrtxses (up to 50% of our fees); final payment will be made upon acceptance of the wdit report by the City Commission. lTtr fees are hazed on wticipated cooperation from your persomel and the assumption that unexpected circumstances will not be encountered during the audit. If significant addi[iooal time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. The terms of this engagement may be renewed for the year ended September 30, 1993, with the mutual consent of both parties. We appreciaze the opportunity to be of service to the City of Atlantic Beach, Florida, and believe this letter accurately wmmarizes the sigoificant rectos of our engagement. If you have any questions, please la m know. If you agree with the terms of our engagement az described in this letter, please sign the enclosed atpy atd return it [o us. Very wly yours, PURVIS, G(rR/J~A`~Y A~_-N`~-JD~C~OMPANY terry andl~C.P.A. Audit Partner JLH/Ifm Enclosures ~. F ,,r. February I1, 1992 AIIDTT ENGAGEMENT LETTER Honorable City Commissionus City of Atlantic Beach SOD Seminole Road Atlantic Beach, Florida 32233-5445 We are pleased to confirm our understanding of the services we are to provide for the City of AUaatic Beach, Florida, for the year ended September 30, 1992. We will audit the general purpose financial staterents of the Ciry of Atlantic Beach, Florida, as of and for the year ended September 30, i992. Also, we will include in your report the following supplemental information that will be subjected m the auditing procedures applied in our audit of the general purpou financial statements: ^ Supplementary Schedule of Federal Financial Assistance. ^ Combining Statements By Fund Type, Individual Fund or Account Group Statements anti Supporting Schedules. Our audit will be a Single Audit made in accordance with generally accepted auditing standards; Gouenarrru Atduing Standards, iuued by the Compvollu Genual of the United States; the Single Audit Act of 1984; and the provisions of Office of Management and Budgu (OMB) C"vculaz A-128, Ardus of State atd Locd Governmerus; Chapter t 1, Forida Statutes; the Rules of the Auditor Genual; and will include tests of the accounting records of the City of AUamic Beach, Florida, and othu procedures we consider necessary to enable us to express ao unqualified opinion that the financial statements are fa'vly preserved, in all mazuial respects, m conformity with genually accepted accounting principles and to report on the City of Atlantic Beach's wmpliance with Taws and regulations and its internal accounting controls as requved for a Single Audit. If our opinion is other than unqualified, we will fully discuu the reasons with you in advance. Our procedures will include tests of dowmentary evidence supporting the transactions recorded in the accounts, anti may include teas of the physical existence of inventories, and direct confirmation of roeeivables and certain othu assets and liabilities by correspondence with selected individuals, credimrs, anti banlrs. We wUl request written representation from your anorneys as part of the engagement. At the cotwdusan of our ezaminatioa, we will also request certain written representations from you about the financial statements and related manes. M audit u based primarily on the selective testing of accounting records and related data; thuefore, our audit will involve judgmem about the numbu of vansactions to be examined and the areas to be tested. As requ'ved by the Single Audit Act of 1984, our audit will include tests of tratL9actions related m fedual CMified Public Accournanls P.O. box 23999 • 222 N.E. tst Street • Gainesville, florida 326p2 • (9fF113]e-2x61 Laurel Ridge Prolessional Center • 2317 S.E. 171h 5veet • Ocala, Florida 326]1 •19041 ]32-3872 t70a Metropolitan 81vd., Suite 3 • Tallahassee, Florida 32368 • (9041 38 50 5 54 wwres a w.ueww Iwo nwon nnmuns a unnnu rvuK r.ccoin.xwrs wrnana•+ueKwr.ir.srntrn ur crninnevxrrc nc<o.mw.rs nnve cow.wns vsi c. nn~crwnw~+s [. CITY OF ~tlartie b~enek - ~lalda mm sesuvoie sow an.nvnc ePx'x, e~oam~ ~uusu5 teLeexov~ ~ww~ inseoo rax c+u~ uasmrs March 5, 1992 Bonorab le Mayor and City Commission Members Atlantic Beach, Plorida Dear Mayor and City Commission Members: A meeting was to be held with Dave Reid to disease the franchise eatenaion requesc for Continental Cableviaion. I have been informed Mr. Reid ie out of town aad unable to attend the meeting and ask that the public hearing be continued to the next regular City Commission meeting scheduled March 23, 1992. If you have any questions or desire additional information please Contact me a[ your convenience. Sincerely, ~ //P R/ ;ID p, Leinbach City Hanager RDL.dst REF: KDL. 72 cc: Co®Sasioner Fletcher 9. EPA Periormsnce Audit Inaoection of MMTP'S: EPA personnel rated both NMTP's and neither Narry E. McNally nor Tis N. Torneend rare eatisf ied rith ratings. Reeponeee rill indicate re are folloring pracedurea outlined by Athena, Georgia and that re could like copy of criteria far rating £acilitiea. - 10. Genital Improvement fee Ordinance: R. Kosoy rill prepare draft ordinance for Commiaeion caviar by next meeting. Ordinance rill estimate flat fees for connections and establish designated fund for capital improvement. 11. Letter of February li. 1992 from City Manacer: Committee reviered letter regarding approval of Change Orders up to 55,000.00 for the MTP tl and i2 Improvements Project. The Lomwittee recowmenda that Change Orders up to 55,000.00 be reviered by the Director of Public Norka and, 1£ acceptable, the Conwiseion authorize the City Manager to approve such Change Orders. Norever, rhen and if bona fide Lhenge Orders exceed an aggregate amount of SX of the construction contract, Cowmisaion approval could be required. R9K/tb cc: Lyman Fletcher/Commissioner Ernie Beadle/Assistant to P. N. Director Harry E. McNally/Utility Plant Divielon Director T1^ N. Torneend/Utility Plant Division Director Alan Potter/Consultant Engineer Dr. Ray 9alwan File - MSCR 3. Buccaneer Chlorine Contact Facility: Me received coat proposals from 3 Engineering firma: 11 Flood, 2) Pitman, Hartenetein and Aesociatea, 3f J. Lucas and Aesociatea. After considering the coats propoeala versus the technical proposal ratings it roe agreed to recommend that J. Lucas and Aesociatea perform the design rork. Note: Subsequent to the meeting R. Koeoy called J. Lucas to discuss contingencies in hie proposal regarding deliverables he needs Eras the City. At this time, it is not certain 1f the deliverables can be obtained end therefore, the recowwendation ahauld be contingent on the City'e ability to obtain the said deliverables. 4. Mevoort Road Bore and Jack: Andy May hsa sent correspondence to Me. Carol Davie of F. D. O. T. requesting reieauance of the permit for this pro]ect. If problems actor, R. Koeoy rill contact the local F. D. O. T. representative, Mr. Bill Dial. 5. Capacity Analysis Reoort: It roe decided to prepare these reports in-houee. R. Koeoy rill furnish DER guidelines to Harry E. McNally and Tim N. Tornaend, vha rill provide 10 year annual flor averages and other required information Eor reports. 6. Buccaneer NMTP Exoaneion Surae: Covwittee discussed problems rith hydresieve and dropping of screenings on deck of surge tank. Malkthrough is tentatively scheduled for Nedneeday March 4, 1992. 7. 2nd Ground Storaee and Hydro Tank at Buccaneer Assisi Lane MTP• Alan Potter will provide plane and specifications for bidding. These plena and spec ificationa are revisions to hie originals for the eater plant and he is providing the revised versions to the City at no coat. Permits rill be prepared by Alan Potter and permitting fees rill De paid Eor the City. 8. Grant Forma• EPA grant Eorma due by March 15, 1992. Ht~~ MAR 4 1992 CITY OF tie btaelc - ~ldalda 1500 S,~4DPIPFA LA4E ~__._- _-__ _-_ --------_---- ATL.iATIC REICH, FlUa1M R21HY1 TELEPIIO!VE H011 Ni58.N ~~ FAX 11011 U'1-SBv March 3, 1992 K E N O R A N D U N TO: Kis D. Leinbach/City Manager FROM: Robert S. Koeoy/Director of Public Xorke RE: MATER AND SEMER COMMITTEE REPORT •13 On February 28, 1992 Cowmieeioner Lyman Fletcher, Alen Potter, Ray Selman, Shelton Florere, Ernie Beadle, Harry McNally and Bob Koeoy met to discuss current rater and serer concerns and projects. A brief summary follore: 1. Letter Erom N. Burton recueetinc additional eowoeneation: At the February 24, 1992 westing, the City Cowwiseion requested that Nr. Burton's letter of February 20, 1992 be reviered by the Mater and Serer Coamittee. The 67317.00 being requested le not broken Born Into direct labor (i. e., specific hours, dates, personal and tasks) for a cowplete revier. Furthermore, the Committee rould revier s complete invoice for sdditional compensation against the coat to the City of not hsving the rate ordinance effective until 1992. R. Salmon rill prepare draft letter to Burton for this Committee's revier. 2. Chaneeover to Citv of Atlantic Beach: Mith the eubetantial completion of the Sea Gardena Lift Station project, sll rater and serer service rlthin the City of Atlantic Beach corporate liwits ie nor provided by the City of `Atlantic Beach rater and serer plants. Accortlingly, a memoranduw roe sent to the Finance Department advising that the 2nd quarter billings be adjuatetl to reflect this change, initial impact fees be transferred to the City of Atlantic Beach, and informmtion be added in the let quarter billings advising affected homeorners of change. 51~ DAYTIHE NICHTTIHE (6:00 AM-6:00 PH) (6:00 Pri-6:00 AM) Sundays d Legal Holidays (4) Ovez[umed vehicles- zegular price plus S 25.00 5 25.00 (5) On ocean- Driver and/or wrecker must enter water regular price plus 25.00 35.00 (d) Use of dollies- regular price plus 25.00 30.00 (b) The charges for storage of vehicles by wrecker service operators shall be as follows: Storage - outside per day S 5.00 Storage - inside per day S 6.00 (c) k'hen a wrecker is called and the owner arrives to claim his vehic la before i[ can be removed, a partial fee is allowed of $10.00, it the wrecker has been physically attached to [he vehicle. If [he owner arzives before the wrecker is attached, no fee will be charged. (d) All wreckers must be equipped at all times with amber flashing lights and all necessary working tools, including but noc limited to bolt cutters, crow- bars, shovel, broom, axe and fire extinguisher. (e) All wreckers must have, maintain and keep in full forte and effect liability insurance in amounts not less than one hundred thousand to three hundred thousand dollars (5100>000.00-5300,000.00) and properly damage insurance in an amount na[ less than fifty thousand dollars ($50,000.00). Sam -Repairing vehicles without authorization prohibited. It snail be unlawful for any person to dismantle or to make any repairs, alteration or additions to any such removed vehicle without [he written consent signed by its owner or his duly authorized agent. E CITY OF ~A(artie b~iaelc - ~leuda POLICE DEPARTMENT 850 SEMINOLE ROAD ATLANTIC EEACX, FIARIDA 3YC32 TELEPHONE 190ai2aa5fi06 ATTACHMENT A: Establismen[ of rotating wrecker call lIs[. (a) Required. The chief of police, subject to approval by [he city manager, is authorized [o establish standards and rules for the administration of a rotating wrecker call list [o provide safe and dependable wrecker service to the city. All wrecker and toying firms, companies, or corporations licensed to conduct that business may apply for a listing by the police department on the rotating wrecker call list. Same-Charges for toying storage. (a) The charge6 for toying and otherwise removing ary damaged motor vehicle from any point within the city limits shall be as follows: DAYTIN~ (6:00 AM-6:00 PM) (1) Class A wrecker Passenger cars and light vans ; 35.00 Trucks (half ton to two tons) 35.00 Campers, [rollers b mobile homes 50.00 Motorcycles 35.00 (2) Class B wrecker Any truck, unit or part [hereof, of from more than two tons to ten tons weight (3) Class ~C wrecker Any [ruck or unit of ten cons or greater weight NIGHTTIME (6:00 PN-6:00 AM) Sunday S Legal Holidays 45.00 45.00 50.00 45.00 ;50.00 per hour toying charge, but in no event less than a ;50.00 charge for toying, and not more than ;50.00 per hour for clean~~~, extra labor and waiting Cime. $75.00 per hour towing charge for a truck or unit transportable as a whole, but in no event less than ;75.00 charge for such cooing, or, ;100.00 per hour towing charge for a truck or other unit not transportable as a whole, but in no even[ less than a ;I00.00 charge for such [owing; and no[ more Chan 5100.00 per hour for cleanup, extra labor or vatting time. ice:. _ ;` +~-. CITY OF ATLANTIC REACH CITY COMMISSION MEETING STAFF REPUfiT AGENDA ITEM: Toning Service SUBMITTED BY: David E. Thompson, Chief of Police Joan Lavake, Purchasing Agene GATE: 02/28/92 BRCKGROUND: The City of Rtlantic Beach often neetls the services of a toning company for the toeing and storage of vehicles. The Police Gepartment utilizes such s.e rvices to remove damagetl antl disabled vehicles from Che roadway, to remove and store vehicles [hat have been seized as evidence, and to seize vehicles that have oeen used in the commission of felony crimes. The Ci[y uses wrecker services when a City vehicle has been stuck in the sand and tan not be removed by other means, and when a city vehicle has been disabled and needs Co be moved to the Lity garage tor' repairs. At Che present time, the Lity has a contract with a Cooing company to perform all such services. This contract was awarded after the City set standards and took bids from toeing companies in our area. However, the City has recently (O1 /16/92) accepted bids from touinq companies in our aroa due to the expiration of the prior contract. The bids ranged from a low of S20 per ton to a high of SA5 per Cou. There is some question as to whether or not the low bidtler could meet the needs vF the Li ty without contracting with another firm. Research in this area has shown that most of the agencies around us do not grant an exclusive contract for these services. The other cities establish the touinq rates by ordinance, and then touinq companies, who wish to ton for the city at those rates, make application to the city to De placed on a rotation list. A list of the Cooing companies is maintained in the Police Department, and the Pollte Department sets the standards and conducts the necessary inspections Co assure the professional capabilities of the touinq companies. If we adopt such a system, then we will have several touinq companies who will ton for the city. The three companies who submitted bids for a contract have all expressed support for a rotation system. RECOMMENDATIONS: Ue recommend that the Ci[y of Atlantic Beach adopt an ordinance establishing a rotation wrecker call list. The attachments submitted with this report contain rate structures and guidelines that ue believe would be appropriate for implementation in Rtlan tic Beach. The rate structure is consistent with the City of Jacksonville beach. ' RTTACHMENTS: Proposed ordinance. REVIEWED BY CITY MANRGE P.: R GENGA ITEM N0. ~, BID N0. 9192-2 - CERTAIN TOWING FROM WITHIN THE CITY OF ATLANTIC BEACH ?Ia 13inR List: All Beaches Taving 2585 Fayport Road Atlantic Beach, FL 32233 Auto Body Designs 949 S. 12th Avenue Jacksonville Beach, FL 32250 Beach Body Company 922 7th Avenue South Jacksonville Beach, FL 32250 DOUg~F. TOVln^~ 89 W. 4th Street Atlantic Beach; FL 32233 Nurr's Au[o Body 61 W. 2nd Street Atlantic Beath, FL 32233 St. John's Au[o Recovery b Transport, Inc. 98 S. Penman Road Jacksonville Beach, FL 32250 Willie's Texaco Service 801 Atlantic Boulevard Atlantic Beach, FL 32233 Yarbrough Toying Service 2781 Hayport Road Atlantic Beach, FL 32233 CITY OF o'1tla~rtie b'taek - ~losida soo sFawoLB BnAm KI'IAf.TIC BEACB, FLONIDA JS2J}SbIS TELFPIIO.'IE (901) LfF5B00 FAX IN112n-1803 AWARDS COtMITTEE HINUTES THURSDAY, JANUARY 16, 1992 - 2:OU PN The Awards Committee mec on Thursday. January 16, 1992, at 2:00 Pri, to rece lye bid advertised as Bid No. 9192-2, Certain Toying From WSthin the Ci[y of Atlantic Beach. Present were Commissioner Glenn Edwards, Chairman, City Yanager Kim Leinbach, and Purchasing Agent Joan LaVake. Bid packages were mailed to eight (B) prospective bidders listed on [he attached mailing list. Three (3) bids were received as follows: 70N EACN CAR STORAGE Willie's Texaco S 20.00 $ 3.50 Atlan [it Beach Doug's Toying 45.00 6.00 Atlantic Beach Beach Body Shop 26.00 5.00 Jacksonville Beach Based upon information contained in the attached memorandum prepared by the Police Chief and the Purchasing Agent, it is the consensus of the Awards Committee that it recommend to the City Commission that £c reject all bids and adopt an ordinance establishing a rotation wrecker call list. Respectfully, Joan LaVake, Purchasing Agent Narch 9, 1992 rv S ~~ I I `~/ ~ s a t F g o- H _ _ a d o :. ~ ~ p O pp~. 0 V N eo I ~ N• N i r M O N E I P J v '. ~ P M _.•f M Q) O M h P..J ` __.__ ___ ... v V V V V n tp ~ d Ip.. `f' N N N _ ._ r .._ :- _:- - I _ _.. i_ _ __--Z _ . . .._ . g II ~ ' ' I ' I G - Yp ~ y~e p p-; E-'~~ '' -T CC ° G p G C a I _ ~oeoeee, pOC a ~ ~ I ~a t I _ _ 1 _ ~~' I y _ VV 6 _ _ N _ . . ~ .. N , ^ S !1I N N A 0 N V~I - O ~ M I ~' N N ~ p .•I O n L O N N N I D N _ _ _ y 31 _ ~._4 Aim N. IT ~. M -TI - TN- I I ~ ! OI I _ _T.r NI~ o. O r o I o~ 0 o p' ~ a. O O. s N I. ~ T~ ~. ~ I R J o N O ° ~ J J e 0 0. ~ _ • S '' ~~ ~ r.I N -3 = N M m m m 'I t~ I i _ 1 . ~ ii3e - ~( ~ ~ I I I w I ~ \ I 0 0 O. J p O, N O a 0 O O w ~ . r N ~ ~ I I ~ O t Y N p N J S• N y ~ J T o Y I ~ .. _i i _~ 1 K ~e w N N m N • N I j i i y~I I~'.o G' _ ~ ~ N I ~~ N. -. N. ~ m -. -_-_ l_ I 1 I i I I . - Y ~- -- ~ - I i f ~ N N N N 1~ P A O N O. O N Y I a h O ~ m J 4 ~ P O ~ I I - . N. ~ . N . n J ` ` N~ ~ m N M. i ~ ~i3 1_ I 1 -. .. . . I . I I . _ t _ ~ iIQ _ ~ I 1 _~ ~ ~ i~ I'IG ~I "~(I ~ I I ' I 8° e rww p e p V - I^ 1 I I I I ' ~ o~ o'-.-a N_._o a o a' n a oe. h a. o ' • __~__ • r -~. ____ -~ ff I . -I - 4 _ '~ N y I I ! . ~. I I I N ~ N - N. N' O~ N n J I I I I ~I 4 V r'i-3 v. < 0 ~ ~ N Y N u. ~ Q o yl J 'L~ O O p J M /~~ ~O ._ h _ e~ rt- __ __ ~ ~ 1 ___ L l ~4- 4• ti ~ m ~ m N - - ' : ~ N .._- ~ _. I I ., I ~ .. ;I ~ I I I I I N N ~ S n -ten O ~n f' N ~ p V N } n. N. O. N 6 V o f h, n. N.. ~ Q f..h _ V a _.-• _ ~.. j _ ...- _..~ _. ~. ~. II ~ n r S M Ni M a. O o ~ . .'. d. - I I t ~ .t I ~- ,.`^ Q`. . ~ r j - I ` - I , ~ I I : I ~~ l I - I ~ ~~ I ; I I ~ . I ~ ;- I l' < I ~ i t ~ j ~I , - - - _; I I ~ V ~ I I ~~ I n~ I ~ r N I I ~ ~ ~~^~° ~ i j~ 1 1 ~ ' I I j I l ~, ~ I C75 ~ I ~ I ~ °~°,< ~-~ ` ~g~ ?< 3e, ~ ~ ~ i I I I I I I C I ~ i ~II I ~ sQ I3ri> ~ , 3a~eI~ ~,} ~ ~ i l I ~ t .I ~~ d Ip ~ v. I i I J t-~ 00, S p ~ i I I y I -I I I 1 i I I I I I I ' I I I i I II ,yam 2 I ~J I I I I O' O. m` Y~ e. ~. W J 1 O e 1 0 i C ~~ ,Y~[y V r~ 0 U H N W 1 N tl W Ul I ^~ •i~ f 4 ~ -M b. Nt ° O o:, ~ y h- I ?'.Oi. ~ - - - r..l ~. { _.`__. _ -r.~ j-. _I-_ ~ ~-!-:~ lil _ g f O e v rl N l m N ~ all-~ r~ ~ Y . ' - Ta f , _ ; _ TT ~ r '- , I I "' ~ N - l + I r i - V ° N r; eI y -try O ~ O J {~ ,_ _~ 1 ry -T I 1 i I ~ I 1- b ~ i3` 1 - _ ~ _. I' _ _ __ __ F '. it ~ ~ t _ r _ _ ____ ~ i - _ ~ I - _ __ i I ~ ' p p pp y r_ p-_-, . _3 m ~ r I I I I I I I 1 TI P , ~J L:F ~ O ^. N, c, J i a. 0. oL -p1y_ .o"'n Y.a ~ N O . N9. C 8 N DO •~~ a -f- ~ I-` I. I , I 91 f4 n Y. P._° i C. W S PI-rl C G .w ~' {-' - I ~ r l ^J' N' P - p a . __~ .lr.. _ .. _ _-. I - _ _L ~i . S @ Yi ; a ~,jr ~ Ny d_r _. _- ~ y a _- ~ _ i~b A I * I I , d•W ~ _ ~ r^\: N ~~ r r H I ! G Y ^~_,_ ~ i ~T~ _ ~ _ I III J I i I '. I I ! I I _ h .2 °ol 81 I of B e $I ~. e I p li ° I t ° r; t I a p: p. N I ~ . m I _ -. -L ~. ~i _ I - -~ ~T _ T II I' i I ' I . IJ ^ O o $: 0 °'' f I $ Q Q ~ f J e o p p I N p 6 ' 4 y P N ` Y o Oi I o o - ~- y r ~ _ '! 4 n - t T I I I I 8' 8 8 B B I '" I II t • p, r a N p e ~I Ol Y O. O: f m O _ ` I : a ' ' ~ . SI i I I I I I I ' a! $i ~!$ 81 I of°I$ ' o. Iv ° I r I I ~ I O ' 0 O N O O O O i s I _ ~ Y1 P II ^ ~ I I I 1 PI ~: O • O i ° • O _ ~ r ° I ( y O 60 O ^ 7 .O .- P~ O O. ~^ U ~ O ° O O Q' • a J P a ~ VU V ~ I I I I ( I t ~ I ~ry a 0 !<' S la b 13" . I I I~ H I , i p I , I „ ~". o: ~ a f , ~- t Zi I i t N , I. ~ ~ ~ x~l H. a ~ y, 0 6 ~i o ly' I al's a ~I ~' I o: ~ ~ 4 s ' 3 ~ ~ 0~ J $9 ~ ~I Q -;; ~~',>'I>if~ i ~ ~ Q 3;QIIwiOj 1 I o Diu 1 I I N ~ I `f _K}~V CITY OF ~tla.rtie ~eae~C - ~loaida ua sAhve:FFn unF An.AhTC BF.1CH. FLORA 1321H181 iELFAIOhY O00 2fFAU FAX I9a11(1-3lli February 28, 1992 M E M O R A N D U M TO: Joan LsVeke/Purchasing Agent FRON: Robert 5. Kosoy/Director of Public Morka ~ ~ RE: BID ANALYSIS FOR EDGAR, GEORGE, ROBERT, ORCHID j STREETS AND LEVY ROAD Ne have ravlered the bide for the referenced project snd sre attaching the bid annlysis vhieh includes the Engineer's Estimate of 963,615.00. Bide ranged from 949,698.95 to 986,426.00. i Ne hereby recooend Melding Coepeny be ararded this project i based on their loreat bid of 999,698.95 and their fine rork ~~ on the previous projects they have performed for the City of ~~~ Atlantic Beach, i. e., City Nall Parking Lot Extension, '~ Seminole Road Drainage Improvement Project, Seminole Road Sidewlk Project, snd Msln Street from Levy Road to Church Rosd. Ye are returning the bid packages for your files. RSK/tb cc: Kie D. Leinbaeh/City Nsnager File ".' Bid No. 9192-5 - Drainage Improvements at Edgar, George, Robert, and Orchid Streets, and Levy Road in Atlancic Beach Mailing Liet A. J. Johas, Inc. 3225 Anniston Road Jacksonville, FL 32216 641-2055 Eighteen Construction 10450 San Jose Blvd., Sul[e 3 Jacksonville, FL 32257 260-0107 Bareo COn9CL11CCiOn 7567 Wilson Blvd. Jacksonville, FL 32210 772-1313 Braddock Construction P. 0. Box 51328 Jacksonville Beach, Pi. 32250 249-5661 John Woody, Inc. 754 Harrison Street Jacksonv111e, FL 32220 783-2411 Land Pormationa, Inc. 3625 Highway 17N Green Cove Springs 32043 284-0226 Braun A Luke Contracting 4400 1RC Boulevard North Ponta Vedra Beach, FL 32082 285-7079 J. B. Coxvell Contracting 6741 Lloyd Road Weat Jacksonville, PL 32205 786-1120 Petticoat Coa[ractora, Inc. 8831 Moncrfef-DSnemore Road Jacksonville, FL 32219 768-5335 V. J. Using Contracting 1127 5th Street St. Augustine, FL 32084 353-9211 Welding Company 539 Witten Road Jacksonville, FL 32205 786-9560 Ed Waters b Sons Contractors 6467 Greenland Road Jacksonville, FL 32233 268-4419 AWARDS COMMITTEE MINUTES - Page 2 I 1. ~~_.. TOTAL AMOUNT BID MGA Construction Co. S Jacksonville 72,700.00 Unicon Ponce Vedza Beach 86,426.00 Based on the attached memorandum from Public Works Director Robert S. Rosoy. it is the consensus of the Avarda Committee that it recommend to Che City Commission that it accept the low bid from Nalding Company of Jacksonville ae the lowest responsible bidder, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent CITY OF ~lawtte $tae/i - ~losida eoosem+oLEaoAn ATLANTIC a6.4LN, FIARmA Ji2/1JMJ TELEPHONE paq XFSaW FA%I9a?u1-5103 AWARDS COMMITTEE MINUTES THURSDAY, FEBRUARY 27, 1992 -_ 2._00_PM The Ararda Committee met on Thursday, Pebruery 27, 1992, at 2:00 PM, ! to receive bid advertised as Bid No. 9192-5 - Drainage Improvements at Edgar, George, Robert, and Orchid Streets, and Levy Road. Present were Commissioner Glenn Edvarde, Chairman, Assistant Public Works Director Ernie Beadle, and Purchasing Agent Joan LaVake. Aid packages were mailed to twelve (12) prospective bidders hated on the attached mailing lis [. Eleven (11) bids were received as follows: TOTAL AMOUNT BID Walding Company S Jacksonville 49,698.95 f Petticoat Contracting, Inc. ~ Jacksonville 51,960.00 Vallencourt Construction Co., Inc. I Orange Park 53,856.75 V. J. Usina Contracting ~ St. Augustine 58,620.00 Braddock Conatrvction Co. Jacksonville Beach 60,950.00 John Woody, Inc. '~ Jacksonville 63,359.00 ~~ A. J. Johns Jackaonv111e 65,847.00 E.W.P. Construction Orange Park ~ 66,044.84 Dawson Lend Development Atlantic Beach 67,380.00 March 9, 1992 CISY OP AIIaRiIC 6PACR CI1R COlMISSIOR MEETING SiAPP REPORT AGENDA TLED: CITY LICENSE TAG PROPOSAL SDElQiTPD BY: CARL WALKER, BEAUTIFICATION COORDINATOR DATE: MARCH 4, 1992 BAC[6R00®: Sale of City License Tags is fund-raising project of the Beautification Co®ittee. Profits are to be spent to supplement existing budget and are to be utilized for beautification S landscaping projects on City property. Cost for metal tag, with two color si lkscreen print on white background, is $ 1.15 per tag on order of 1,000. There is an additional $ .OS per tag packaging optional charge. It is intended to sell tags for $ 5.00 each for profit of $3,770.00. Tags are to be sold at City Hall S Adtle Grape Community Center. Funds for initial purEhAse of tags is not a budgeted item for Beautification; project vas nut suggested until after budge[ had been approved and vas effective. It is respectfully requested that Commission consider "loan" oz advance from discretionary fund for purchase of tags, to be paid back from proceeds of initial tag sales. NOTE: Prototype of tag will be available a[ Commission meeting. REYIHR~1 BY CISL NARAGEB: ~Q ~» ~' /. Aon // /~ /bG'~; M,P 4/AitZt ~S ~Clrz~,GdG fp AGENDA IT@1 N(1. ~rl CGr~7iy6fnF nLGG4vT ~ 5io - vtX•a ~ PROJECT REPORT Upcoaing Construction Projects A=Atlantic Beach, B=Buccaneer, ABB=Atlantic Beach/Buccaneer Current CAB Protect f Statue Ae Of 2/92 Mater Plant fl i •2 91-AB-MTP Bid Open 3/11/92 Vault Box for Howell Park 92-AB-NPV Obtaining quotee Clean i T.V. lines 92-ABB-TV 2/24/92 start at 6th Street Mayport Roed Bore i Jack 91-ABB-MBJ Drainage Edgar 6 George St. 91-EDGED Bid Open 2/27/92 Chlorine Contact Chaaber 92-B-CCC obtaining quotee Install Rip Rap Bage 92-Sec H obtaining quotee Replace existing drainage lines Park Terrace East i Meet PV obtaining quotee Oak Harbor Phase I/design Serer Rehab 91-B-OH cosplete Sea Gardena eoeplete perking List Station 91-ABB-SGLS lot and architectural itess Bue MVTP E%P 91-B-ST Appx 92X cosplete Upcoaina P iecte Repair Mater Diet In study ritn Llnee AB V 6 S Cosaittee Beseh Ave. Voter plane coaplete snd Serer AB 8/90 holding for funding Additional ground storage revfering exiet- L hydro storage tank B ing plane for up- Assfai Lane MP B dating Loop VTP fi i f2 AB on hold i. S- i "c CITY OF Jglla.rtci b~eaclc - Tlaaula 1100 SANDPIPER LANE wTLAnTiC REACH. FWNIpS 11Dl~JBI TELEP110NE 10MI ]A}5R}~ FAX nMI 1~}SN.1 February 5, 1992 Ns. Nhitney Green ENVIRONMENTAL SPECIALIST SAINT JOHNS RIVER MATER MANAGEKENT DISTRICT P. O. BOx 1429 Palatka. Florida 32170-1429 RE: FILE NO. 12-031-0140 A HASKELL REALTY DEVELOPERS. LTD FLEET LANDING Dear Ms. Green: Me requested our consultant for our Stormvater tlaster Plan, llr. James E. Scholl, P.E., of CH2M Hill perform an independent review of the design submitted by the Naskell Company. Attached is a letter dated February 3, 1992 from hr. Scholl in which he recommentls using at least a 30 inch diameter concrete pipe. Me support Haskell's efforts to correct the problem at Fleet Landing and trust they will incorporate Ilr. Scholl's comments. Sincerely, V Robert 5. Kosoy. P.E. Director o1 Public Morka RSK/tb attachment cc: hr. Kim D. LeLnbach/City Manager Nr. Ernie Beadle/Assistant to PM Director Hr. Ken Sanders. P.E. /Haskell Company Ms. Shannon 0arican/S7RNKD File - 91 FL g- Engineers ~ Planners © Economists $C1enr15}5 February 3, 1992 GNV28988.A0 Mr. Robert Kosoy, P.E. Director of Public Services ]200 Sandpiper Lane Atlantic Bcach, Florida 32233 Dear Bob: Subject: Fleet Landing Culvert Sizing Calculations fled ~+~~:,9 RECEIVEu rtb ut; 1yy~ P11~UC ;`i::a~~ As we discussed last week, 1 have reviewed the calculations submitted to address the stormwater problem at Fleet Landing. 1 have two comments with regard to the calculations provided. First, the premise for sizing the new pipe is to handle 5 times the observed base Flow of 6.4 cfs for a design flow of 32 cfs. Using PVC pipe and a Manning's n value of 0.010, a 24 inch pipe siu was selected. However, since [he design drawings indicate that RCP will be used, a Manning's n valuc of 0.015 is more appropriate. Using this n value the pipe siu would be at least a 30 inch to handle 32 cfs and the 24 inch pipe has a capaci[y of only 20 cfs. The secottd considera[ion relates to the computer rou[ings performed to estimate the duration of various elevations for the selected design smrm conditions. Using the drawing labelled MP-2, the [oral pipe length is no[ reported but the length of 60 feet as reported on the computer data appears short. Particularly in light of [he fact that manhole and bend losses in the pipe system must be accounted for by using an equivaltnt length of pipe. As a result, the durations reported for the various elevations would be underestimated. Please contact me if you have any questions or would like to discuss this item further. Sincerely, CH2M HB.L ~s.r 7 E. Scholl, P.E. Project Manager CF17N. F+I!! GaresvlM Orcice 1X11 h w 1lrn voce. GaresMe. F! 31605.3158 GOa 3317aa7 PO 80+ IG)ND Ga~esvxe. Fl 3761e-)P]0 FA% R3a 371 5370 Or. lion Pattet'e queatione and Coawents C1. Selva Golf Course - 1B0 Acres Contributing Drainage ores wust be at least 1,000 acres D1. Mhat is the coefficient of runoff and the concentration tfae •t' for the design? ~~ C2. Clearly the old •rstlonal foraula• O •ciA still applies O2. For evalustion, what ras the width of the old rear end hor 'thick' raa the overt for nt the reir7 C3. Niniaua street elevation 6.50 MSL Clearance to top of pipes 2.25 Crorn of store pipes 4.25 MSL Meir elevation 2.00 Hydraulic fall avsileble 2.25 MSL D3. Mhat vas the elevation of rater et, say, Plazs7 O4. What is the design hydraulic gradient? a-_ Y 'r 3'° ` ~-; ~e_ CITY OF ,4tla«ur seat! - ~ea'c~da Mr. Phil Kelly, P.E. HASKELL COMPANY 111 Riverside Avenue Jacksonville, Florida 32202 RE: FLEET LANDING Dear Mr. Kelly: 1100 SANDPIPER IANE ATLANTIC aFACH. F1DIIa1M JIZ)JiYI TELFAIONE 190x1 Ni58N FA% 19091 IRSBAI February 14, 1992 As discussed in our telephone conversation today several concerns regarding the design were Drought up by Mr. Ed Martin, President of Selves Karina Country Club end Mr. Alan Potter, P.E., citizen of Atlantic Beaeh, at the February 10, 1992 Cowwieeion Meeting. In addition, Mr. Martin and others ezpreeaed great concern rith correcting the problew at Fleet Landing before re are faced rith wajor etorwa. Ne are attaching a copy of Mr. Potter's questions and cowwente. Unfortunately you did not receive a copy of wy letter to the S]RNMD, to rhich a copy of our drainage consultant's February 3, 1992 letter roe attached. Me are attaching this correspondence for your review. Me have been anxious to cowplete this project rith the culverts placed at proper elevations end rith acceptable floc control, through sn adjustable reir. Your alternate design of a reatern bypass line still raises questions that re trust you can address and wodify your alternate design as required. IE you need any inforwation, please call we. S /Ji n c, ~e ~r e l y~~'"''-'~r_ Rob~t s. Koeoy; P•E. Director of Public Norks RSK/tb attachsente ec: Kies D. Leinbach/City Manager Ken Sanders/Haekell Cowpony Alan M. Potter/P. E. Greg Chrietovieh/Selves Marina Country Club Edrard Martin/Selves Marina Country Club SJRMMD Ernie gead~/Assistant to P. N. Director File - FL CIYY OP ATLANTIC BFA® CTTY COl4tISSION !D'~TIliC STAPF REPOR'Y ACF2IDA ITET(: Fleet Landing SUBlQTTED BY: Robert S. Kosoy/Director of Public Works DATE: February 21, 1992 BAC[CBODlID: Subsequent to the Commission Heeling of February 10, 1992, a letter vas sent to Phil Kelly, P.E., of Baskell Company. In con+unc cion with Ken Sanders, P.E., he is redesigning [he triple box culvert to accept additional s[ormvater. See attached letter. On February 21, 1992 Mr. Kelly informed me that he is responding to all the comments and concerns addressed in [he letter. In addition, he is addressing comments being raised by the ARHY CORPS OF ENGINEERS for the dredge and fill permit and DER. RECOM4I7DATION: AITACFhO]fl'S: Letter [o Phil Kel}y from Bob Ko oy. ~ ~]// REVIEWED BY CITY MANAGER: ~~~~ o~~~L~L,L AGENDA ITF71 NO. CITY OF rQllaatlc Geacls - ~louda Ixw SANDPIPER LANE ATLAOTC 8FAC11, ill)RIM 1xxL~!81 TELERfONE Iwil Ll-SLL rAx Iwo xn.sux February 5, 1992 Ms. Whitney Green ENVIRONMENTAL SPECIALIST SAINT JOHNS RIVER WATER MANAGEMENT DISTRICT P. O. BO% 1929 Palatka, Florida 32178-1429 RE: FILE N0. 12-031-0140 A HASKELL REALTY DEVELOPERS, LTD FLEET LANDING Dear Ms. Green: we requested our consultant for our Stormrater Master Plan, Mr. James E. Scholl, P.E., oS CH2M Hill perform an independent review of the design submitted by the Haskell Gompany. Attactxetl is a letter dated February 3, 1992 from Mr. Scholl in which he recommends using at least a 30 inch diameter concrete pipe. Me support Haskell's efforts to correct the problem at Fleet Landing and true[ they will incorporate Mr. Scholl's comments. Sincerely, // V Robert 5. Kosoy, P.E. D>_rector oS Public works RSK/tb attachment cc: Mr. Kim D. Leinbach/City Manager Mr. Ernie Beaole/ASSxstant to Pw D>rector Mr. Ken Sanders, P.E. /Haskell Company Ms. Shannon Barican/SJRWMD File - 91 FL '- Erx,7ineers Planners k ~ Economists Scientists February 3, 1992 GNV28988.A0 Mr. Robert Rosoy, P.E. Director of Public Services 1200 Sandpiper Lane Adanric Beach, Florida 32233 Dear Bob: Subject: Fleet Landing Culvert Sizing Calculations RECEIVED r tb u ~ 1992 paISL-LC ~r~ca As we discussed las[ week, I have reviewed the calculations submi«ed to address the srormwater problem at Fleet Landing. I have two comments with regard to the calculations provided. Firs[, the premise for sizing the new pipe is to handle 5 times [he observed base Flow of 6.4 cfs for a design Oow of 32 cfs. Using PVC pipe and a Manning's n value of 0.010, a 24 inch pipe size was selected. However, since the design drawings indicate that RCP will be used, a Manning's n value of O.OIS is more appropriate. Using this n value the pipe size would be at least a 30 inch [o handle 32 cfs and the 24 inch pipe has a capacity of only 20 cfs. The second consideration relates to the computer routings performed to estima[e the duration of various elevations for the selected design storm conditions. Using the drawing labelled MP-2, the total pipe length is not reported but the length of 60 feet as reported on the computer data appears short. Particularly in light of the tact that manhole and bend losses in the pipe system must be accounted for by using an equivalent length of pipe. As a result, the duradons reported for the various elevations would be underestimated Please contact me if you have any questions or would like to discuss this i[em further. Sincerely, CH2M HILL ~~ J E. Scholl, P.E. Project Manager CK(M tfltt Ganes We Once 17niNW Iiln Pbae.Gn~esWe. fL 326RSJI58 SqE 3312CL2 P09o+IeJpDJ.Ganesvae. it 3251c. JLW FPX SOa 331532) e ~~ CITY OF ~4tla.:t~c b~eaele - ~!a'uda ~__ .. _-- Mr. Phil Kelly, P.E. NASKELL COMPANY 111 Riverside Avenue Jacksonville, Florida 32202 RE: FLEET LANDING Dear Mr. Kelly: 1300 SAND%PFJt LANE ATLANTIC BEwCH. FLOfN1A J33JJL)BI TFIFPHONE 19 W1 N1-SSN FA% (9011 ItASPN February 14, 1992 As dieeueaed in our telephone conversation today several concerns regarding the design rare brought up by Mr. Ed Martin, President of Selva Marina Country Club and Mr. Alan Potter, P.E., citizen of Atlantic Beech, at the February 10, 1992 Coawieeion fleeting. In addition, Nr. Meriin and others expressed great concern rith correcting the problew at Fleet Landing before re sre faced rith wajor storws. Ne are attaching a copy of Mr. Potter's queetione and cowwente. Unfortunately you did not receive a copy of ay letter to the SJRMMD, to rhich a copy of our drainage consultant's February 3, 1992 letter tae sttached. Me are attaching this correspondence far your revier. Ye have been snxious to cowplete this project rith the culverts placed at proper elevations end rith acceptable Slot control, through an ad~uetable raft. Your alternate design of a reatern bypass line still raises queetione that re trust you can address and wodify your alternate design as required. If you need any inforwation, please call we. Robert S. Koeoy; P.E. Director of Public i Morke RSK/tb attachwente cc: Kiw D. Leinbach/City Manager Ken Sanders/Haekell Cowpany Alan N. Patter/P. E. Greg Chrietovich/Salve Marina Country Club Edrard Martin/Selva Marina Country Club SJRNMD Ernie gead~.e/Assistant to P.Y. Director File - FL ~/ MCNRECTS/ENGME[RS/CONTRACTORS H34te11 &Atlng .I3Cf50f1VV8. FbNa 3?231<100 900/]91 1500 THEHASKELLCOMPANY ~ RECEIVED ~ rauR u ~ 1992 February 26, 1992 Re e P~J°LIC `t:CftKS f~ feet-;La nd~in ~ainage Pra~h'~n`Es' --.. Sherman Creek Atlantic Beach, Florida Nc. Michael Pa [rick Army Corps of Engineers 400 West Bay Street, Room 201 Jacksonville, Florida 32232 Dear Mr. Patrick: In accordance with our telephone conversation on February 21, 1992, enclosed is a revised General Permit Application for the above referenced project. The enclosed permit application has been corrected as you and I discussed. More specifically, Page 2, Line 5, Item •b' has been charged to show a quantity of 157 cubic yards of excavation waterward of MHW. In addition, please accept this letter as statement that excess excavated spoil material will be deposited in an upland area, and not within a jurisdictional area of the Army Corps of Engineers. As I informed you today, time is of the essence in this matter. If I can be of any assistance in helping to expedite your review, do not hesitate to call me at 791-4500, Extension 4490. Sincerely, Philip J. Kelly enclosure ce: Nr. Greg Christovich Bob Kosoy Mr. Charles B. Clark Mr. Robert G. Melsom Mr. John H. Patton Mr. Kenneth L. Sanders Mr. C. Edward Vandergriff Rewoonee (continued): Alan Fotter had never reviered the calculations by Haskell and it rae sgreetl to provide hiw with a copy. Charlie Clark offered to redesign the pipeline ii all could agree an chat the City wanted. Ed Martin stated that the Selva Karina Country Club wanted chat roe there before, i. e., 2 ftro> 48• diaweter pipes rith reirs to control the floc. Bob Koeoy felt re could need to obtain the elevation of the inverts of the 48' diaseter pipes frow F. D. O. T. Aa-Builts, circa 1981. Jiw Scholl staked thst a rater surface profile could De necessary to analyze the tailrater. The effects of tailrater east be reasonably liwited to the crorn of the storwrater lines on Plaza, aesuwing Plaza ae the southern boundary of drainage basin. It rae agreed that Elevation 2. 0' could be a reawonable design bssie for tailrater. Charlie Clark snd Phil Kelly sgreed to obtain plane frow F. D. O. T. If any problews are encountered, they rill contact Bob Koeoy for hie aseistsnce. Iwwediately after receiving the Aw-Builte, a redesign considering tailrater will be prepared by Hwwkell. The redesign will be reviered by Meere. Scholl, Potter, and Koeoy. RSK/tb attechwenta t3) cc: Ki^ D. Leinbach/City Manager Alan Potter, P.E Jiw Scholl/CH2M Hill Phillip Kelly/Haekell Cowpony Charlie Clark/Haekell Cowpony Ed Kartin/Sales Marina Country Club Greg Christovich/Sales farina Country Club File - FL #. 811;1' h • i CITY OF ATLANTIC BEACB NIMUTES OF MEETING Subject: Drainage Problem at Fleet Landing Date: February 27, 1992 Tiwe: 2:00 p. m. Attendees: Robert Koaoy/City of Atlantic Beach ; Alen Potter/Citizen-City of Atlantic Beach J1w Scholl/CH2K Hill-Storarater Master Plan Charlie Clark/Haskell Cospany - Ed Martin/Selva Marine Country Club Greg Christovich/Salve Marina Country Club Phillip Kelly/Haskell Cowpony Julie Horerd/Florida Tisee-Union urrent Statue: CAarlie Clerk sdvieed that St. Johns River Meter Kanagesvnt District hoe deferred to the Depsrteent of Environsental Regulation fDER) for revier of proposed cork. The DER perait should be issued by March 3, 1992. Haskell Cowpony responded to cowwents by The Aray Corps of Engineers on February 23, 1992 and the Dredge end Fill perait should be received by March 4, 1992. Construction of the proposed design could begin rithin tro t2) reeks, according to Charlie Clark. Alan Potter argued that the DER revier 1s basically a regulatory and perwitting revier and not s full scale engineering revier. Furtherwore, all necessary oerwite rare acquired in the past but the problewe still exist. Reaoonse to Cooentw in February 14. 1992 letter to Phil Kelly• CAarlie Clark explained that the 24• tliaseter pipe at Elevation 1. 0, the proposed additional rewtern pipeline, is designed for for floc conditions. The design uses a 1X pipe ^lope and a velocity of 7.3 feet per second through the pipe. Ji^ Scholl felt the calculations rare basically correct 1E re aesuaed`no tailrster. Alan Potter argued that 667 acres of land drain into the box culverts and prewrnted a sap shoring hoc this arcs roe derived. Since the lorewt wean sea level peraiseible for building i^ Elevation 6. 3' and the highrater level ie Elevation 2.23', it i• conceivable that 4' of •atvr could be Daeked up to Plaza. ~': E: x FLEE 2ftIVDInG Distinguished Li(emm Living for the (ietved Military Officer February 28, 1992 Maureen King City Clerk 800 Seminole Road Atlantic Beach, FL 32233 Dear Ms. King, This letter confirms my telephone conversation with you yesterday and our intentions to authorize, with the City's permission, "Dependable Delivery" of the New York Times and other daily newspapers via the Selva Marina Gate. This exception to our "residents-only" policy regarding use of this gate will significantly ease the delivery process for the newspaper agent whose route is strictly in the Selva area. Please let us know if there is any objection to this service. Sincerely, ~O7 L.V. Rabuck Executive Director LVR:ns One Fleet landing Boulevard • Atlantic Beach, Florida 32233 • (904} ?Ab-9900 • (800) USA-USN-1 F CITY OPATLANTIC BEACH CITY COI47I88ION MEETING • BTAFF pEPOHT AGENDA ITII1~ REPORT OF USUAGE~OF AUELE:CRAGE COMMUNITY CENTER, FEB. 1992 1 . ~1; . 9UBMITI'ED BYE ROSE N. BLANCHARD, PARRS b RECREATION DIRECTOR i DATES MARCH 2, 1992 - HACKOROl1ND~ pER REQUEST :OF COMMISSLON, THE FOLLOWING REPORT ON THE MONTHLY USAGE OF THE ADELE GRAGE COMMUNITY CENTER FEBRUARY 1992 - EVERY TUESDAY, EACH VEER MRP TAX NELP 1-4 pm i 6h Recreation Advisory Board Nee[ing 6th CIP MAYOR, C0I4fISSI0NER5, STAFF HEET 20th Newcomers Craft Group "Additionally, the Recreation Dept. served over 600 folks a[ our Parks and Tennis Courts in February. Ni[h the wnderful weather ve have enjoyed, and probably will ton[lnue to enjoy, this number will increase considerably. I shall add [his area of service [o our citizens, En-future reports each month. I am sure there is no need [o report [he onslaught of "little people" on our f ielda, pa[ticularly in Russell Park, and soon to be added Sn Donner Park. Soccer and Little League are in FULL SWING ! BECOt4~£F1tDATION~ None at this time. ATTACIQfENtB~ NONE NE4IEfiED HY CITY MANAOEitt AGENDA ITEM N0. cDNSeNr ~~ PAGE TEN NINUTES FEBRUARY 24, 1992 Mayor Gulliford inquired into the status o£ [he search fora new Finance Director and the City Manager said he had received about sixty applications and he would be 6eglnning [he interview process this week. The Mayor also Snqulred into Che status of the Sixteenth Street beach access. Mr. Sensen reported Che easement on [he east lot would be settled [his week, following which he would present [he various options regarding the vest lot to the City Commission for their consideration. The Mayor reported he would be meeting with the other Duval County Mayors on Thursday of this week. At Mayor Austin's request he had submitted as topics for discussion the Interlocal Agreement, Wondervood Road, and improvements to Church Road, and Che poesibil ity of expanding the Atlantic Beach boundary on Atlantic Boulevard westward to [he Intracoastal Waterway. The Hayor zeporeed he had received a letter complaining about the conducC of a city employee. He said city staff were employed to served all residents and he asked the Ciry Hanager to look into the matter and report bark. There being no further business to come before the City Commission, Che Mayor declared the meeting adjourned a[ 10:20 PM. William I. Gu111ford, Jr. Mayor/Presiding Officer A T T E S T: Maureen Kinq, City Clerk ~ ~ ~. ~' NAME OF COMMRS. M S Y Y V N K=' ence NINe N.INUTES FEBRUARY 7.4, 1992 city. This legislation would prohibit [he Florida League of Cities from collet tang these escaped or delinquent license [axes in the future. Co®SSSioner Edwards also reported chat Governor Chiles had proposed Co extend [he state 2 1/2 percent gross receipts tax to municipal va ter, sever and garbage bills. The Mayor suggested drafting letters opposing these bills for signature by the Commissioners. CoaaSasiooer Fletcher noted that appl iantes which had been put out for collection had not been picked up. The City lLinager said in some cases where the resident had not purchased a sticker, after a certain period of time, in order [o improve the appearance of the neighborhood, the city had picked up the item without payment of the fee. Commissioner Fletcher commented on a letter from Eduard Marlin relative [o drainage problems at Selva Marina caused by [he removal of the weirs during the construction of Fleet Landing. After further discussion, Bob Kosoy reported a meeting had been scheduled for the fol loving Thursday between city staff and Haskell representatives. Commissioner Haters requested [ha[ Mr. Martin be invited to attend this meeting. Mr. Kosoy agreed to provide each Commissioner with a report of this meeting. Motion: Commissioner Pletcher sowed that if the city did not find satiafac[ion after [be •eeting scheduled to take place this week between city personnel and Haskell representatives regarding the drainage ptoble~s related to the reawal of the tetra at Yleet la~iag, the Ci[y Attorney be instructed to initiate action to enforce the city's rights in this regard. No further discussion. The motion carried unanimously. Coa~isaioner Haters said the sticker program approved earlier in the evening did not address designation of loading/unloading parking spaces at beach accesses. It vas agreed [o include this in the parking study. Commissioner Paters commented on a nevspaoer article relative to Mayor Austin's Insight Committee. The Mayor pointed out Ray Salmon from Atlantic Beach, vas a member of that committee. Coaissioner Tucker inquired into the status of the search for a Prosecuting Attorney for the Code Enforcement Board. She vas advised appl lCations would be received until February 28, and a shot[ list should be available for consideration by [he City Commission a[ [he next meeting. - NAME OF COMMNS. M S v Y v N ~dvards z Fletcher : I z ket z z ~ stets z i lliford z PAGE F.ICHT MINUTES FEBRUARY 24, 1992 Motion: Accept the reco~eadatioa of the Police Chief and authorize disposal of the bicycles by dosating same to charitable or non-profit organizations No discussion before the vote. The motion carried unanimously. Mayor GLlliford introduced John Barnhart who had presented Che city with an outline for a traffic and parking study. He said the city vas seeking proposals for a traffic study and Hr. Barnhart's outline would be beneficial [o that study. The City Manager vas authorized to proceed to adv ertlse for p-oposals for a traffic study. 9. City Manager reports and/or correspondence: iLe City Msmger presented each Commissioner with a report on the recent goal setting session. He thanked the Commissioners for their time and efforts in this matter. Public Yorks Director gosoy reported the Buccaneer wastewater treatment plant had experienced a broken shaft in a clarifier. He recommended replacing missing blades on the brushes vh ile the plant vas out of service. The proposed repairs were estimated a[ between 53,500 and 55,000 and he wanted to make the City Commission aware of the problems. Mr. Kosoy vas instructed to request an emergency meeting for approval of expenditures if it appeared [he cost of the repairs would exceed 55,000. Eugme Cruz, 777 Vecuna Road, complained of the declining appearance of [he Royal Palms subdivision and in particular, a neighboring property which he felt vas a nuisance. Code Enforcement Officer Ford requested that Hr. Cruz fill out a complaint Form so he would understand the nature of the problm. The Hayor said the Royal Palms area had Changed from primarily owner/residents to renters and the area had declined accordingly. He felt the City needed to intensify code enforcement efforts in Chia area before the neighborhood further deteriorates. 9f ter further discussion of [he problems, the Hayor appointed Commissioner Waters and City Planner Ceorge Worley [o study the property improvement options Sn the Royal Palms area and report back at the next meeting. Commissioner Waters felt property rental vas a business which should be regulated by the city. Co~isaloser Edfrarda reported the Municipal Revenue Sharing 6111 vas proceeding through the legislative process. He said if this law vas no[ changed, Dade County would get all the revenue sharing funds in [he next two decade s. He also reported Senator Burt had introduced a bill which would repeal the municipal authority to collect occupational licenses from insurance companies unless they had a corpora [e office Sn [he NAME OF COMMRS. M S V Y V N ards z z leteher a cker z aters z z lliford : i ,~ I PACe seveN MINUTES FEBRUARY 24, 1992 Bay Selman, 1633 Park Terrace Eas[, said he had reviewed [he various ordinances relative to cable television franc hise since 1976. He said he had several questions which needed Co be addtea sed and asked [ha[ action on the ordinance be deferred until these questions could be reviewed. Alan Potter, 374 Second Street noted [h a[ power outages oceurted on Sunday mornings and inquired what type of emergency power Continental used. Mr. Reid responded that they had generators capable of providing power for two hours but, on occasion, these generators have been struck by lightning. There being ro further comments from the audience, [he Mayor declared the public hearing closed. Notion: Defer action om Ordinance No. 40-92-17 and continue public hearing a[ the City Commission meeting on Nareh 9, 1992 The Mayor appointed a committee comprising Coum:issioner Fletcher, the City Manager and Ray Salmon to review the questions raised by Nr. Salmon and report back at [he next meeting. 8. Nem Business: A. Diecuaeion and related action regarding benefits related to all ea~loyee granpa Nayot Gulliford provided a breakout of the benefits granted to Che various groups of employees during contract negotiations. He noted that [here were inconsistencies between the benefits enjoyed by one group as opposed to another and he felc the city should be more consistent in ics dealings with employees. He felt the hours accumulated in the leave bank should be budgeted and funds set aside end restricted [o the payment of personal leave. He suggested the Commissioners review these Items and requested the City Mager place this matter on the Wert City Commission agenda for further discussion. E. Discussion and related action concerning disposition of abaadooed, foul and stored bicycles Chief Thompson reported the city acquires a large number of bicycles which have been found or stolen each year. In [he pas[ these bicycles ,were stored by the City and disposed of a[ public auction, but proceeds from the auction were hardly enough to cover administrative costs. Ne said storage vas a problem as space was limited. Ne recommended that [he Police Department be authorized to dispose of confiscated/recovered bicycles by donating [hem to non-profit organizations. NAME OF COMMAS. M -- 5 ~ -- V Y V N ards I z z letctier a x cker z atere z lliford z Substitu0 Commissioner ' assurance [his renourishment l [he Corps of ordinance prohi [he question on a 4 - I vo [E A. Ordinance AN ORDINANCE ATIdN'[IC BEACE CABLEViSION 7E PROVIDING AN EE Mayor Gullifo: 40-92-17, said Charter requix hearing, he inn his company's : Nr. Reid expl would expire extension of that they reque prior to expi improvements h Commissioner F outages in ser lines being cu[ The Mayor the comments from C Ruth Gregg, 9 had been adde more channels, Jimmy Nill, 6 features would Reid said [his would be possible. PAGE SI% MINUTES FEBRUARY 24, 1992 NAME OF COMMAS. M S V ( Y V N Motion: Ameod ordinance [o read as follars: Edwards ~ z Section 2(2) "A street ar a portion [hereof ray be Pletcher a designated as a residential parking scree[ by the ucker z City Coraission acting on its ow upon public notice aters z z I a~ hearing, or upon request by resideuta.° ulliford a Section 2(J) °The City Commission ray, at any tire, upon petition as aforesaid or on its ow motion, upon public notice and hearing, ri[hdrar the designation of ao esisting residential parking street," and approve passage of ordinance No. 75-92-9 ae amended on final reading. ucker inquired whether the City Attorney had any action would not be detrimental to the beach roject. The City Attorney said he had not spoken [o Engineers but it was his opinion nothing in the bi[ed access to the beach. After further discussion vas called and on roll call vote, the motion carried with Commissioner Edwards voting nay. No. 40-92-17 S107IDING THE CODE OP ORDINANCES OP THE CITY OP , EETEIIDIING T~ E%ISTINC PRANCNISE OP CONTINENTAL RDOCN NAY. 2005. REDOCING TBE BOND REQOIREMEN'FS, AND ~ FECTIVE MTE ~ d presented in full, in yr it ing Ordlnanre No. ~ I ~i ordinance having been posted in accordance with ~ li ements. Prior Co opening the floor for a public ~ '~, [ted Dave Re 1d of Continental Cablevision [o explain ~ equest to extend Che franchise. eined that the current cable television franchise in July 1995 and Continental vas requesting an Che ftanchise to 2005. Ne said federal law required :t an extension between thirty and thirty-six months ration of the franchise. Mr. Reid said he felt many vd been made to [he system under their ownership. fetcher asked Mr. Reid [o explain the frequent ~iCe. Mt. Reid said mzny of Che outages were due [o during the Section H project. i opened the floor for a public hearing and invited ~e audience. 15 Sailfish Dt iv e, inquired about new features vh ich I and Mr. Reid said new [ethnoloRY would allow many lnc reasing the program choices. 9 Beach Avenue, inquired whether color or editing be available on the cable access channel and Mr. 5 PACE FI VF. MINUTES FEBRUARY 24, 1992 Mayor Gulliford presented in full, in writing, ordinance No. 75-92-9, said ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Earbaxa Bower, 463 8elva Lakes Circle, asked where the parking spaces would be located and vas advised the ordinance provided that zones would be established at the discretion of the City Commission, but would probably be located close to the ocean. BoD Weiss, 253 Seminole Road, expressed some concern regarding how the Corps of Engineers would view "resident parking" as i[ relates to beach renourishmen[ but the Mayor pointed out [he City Attorney vas of the opinion resident parking would be considered public parking. Lois Neisa recommended looking into [he feasibility of running a shuttle bus on weekends from other parking areas to the beach. Mayor Gulliford said Ch Ss idea had been discussed, but he questioned whether the city or [he county should be responsible for providing such a service. Pam White, 2069 Se lva Marina Drive, proposed charging non-residents for parking rather Chan charging Atlantic Beach residents. .lobn Meaerve, 2087 Vela Norte Circle, expressed the opinion that parking was only a problem in a shore period and opposed [he ordinance because it could be perceived as anti-Jacksonville and said he doubted that the fees would be adequate to cover adminis[ratlon and signage for the propram. Poxner Co~issimer Bob Cook and Nike [ring, 302 Magnolia Street, concurred with Hr. Meserve's comments. Mr. Cook felt the designation could jeopardize future beach rertourishment and strongly urged the Ci[y Commission not [o pass the ordinance. Bay Sabtan, 1633 Park Terrace East, supported the ordinance and said similar programs had been implemented and were operating successfully in other beach communities. Notion: Approve passage of Ordinance No. 75-92-9 m final reading Commissioner Edwards said he supported the portion of the ordinance relating to vehicle weight restrictions, but vas opposed to the pazkEnq Bricker program and the additional signs which would be involved. , Commissioner Na[ers said he did no[ feel [he ordinance vas intended to be anti-Jacksonville and would not prevent non-Atlantic Beach residents from coming to the beach. NAME OF COMMRS. M S Y Y Y N ucker : at¢r8 Z x s PAGE FOUR MINUTES FEBRUARY 24, 1992 Commissioner Fletcher reported DER had imposed new testing requirements a[ greatly increased cos ts. Mr. Kosoy will discuss this matter with .lerrv Oven of DER. A copy of the complete report is attached hereto and made a part hereof. Mayor Gulliford reported a letter had recently been received from Mike Burton of Burton and Associates, re la[ive to additional charges for work performed. He requested the Water and Sever Committee reviev the letter and report back with their recommendations. 6. Beport and reea~enda[iona by Co~isaioner Pdvarda of the Awards Committee regarding ditch cleaning bid award !9192-3 Commissioner Edwards reported four bids ranging from 52,985 to 511,556 had been received for chemical spraying of ditches and lagoons in Atlantic Beach. After reviev of the bids, and upon recommendation of the Public works Director, the committee recommended awarding a contract [o [he low bidder, Surface Water Management. Motion: Award contract for chezdcal trea[nent of ditches a~ lagoons in accordance with [he apecifieatioas in Bid Bo. 9192-3, to Surface Yater Managesien[ at the bid price of {2,985.00 The Public Works Director said because of the disparity in the bide, he had contacted [he lw bidder to ascertain that they would be able to perform the work in accordance with the specifications for the bid price and that their work would be satisfactory. Hr. Koeoy said Surface Water Management had indicated their bid for the project vas lw because they wanted [o establish a reputation in the Jacksonville area but they would be able to meet [he bid specifications and their work would be satisfactory. Nr. Kosoy said the DNR had indicated that the Chemicals proposed to be used by Surface Natez Management would be effective. After further discussion, the question vas called and the motion carried unanimously. 7. Ordinaucea' e. Ordimnce Bo. 75-92-9 - Pnblic Bearing AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AlffNDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, REPEALING SECTION 21-22, COMMERCIAL, RECREATIONAL, ETC., VEHICLE; NEIGBT REQUIREMENTS AND ADDING A NEw SECTION 2i-22, COHMERCIAI„ RECREATIONAL, ETC., VEHICLES; WEIGHT REQUI REHENTS, AND ADDING A NEN SECTION 21 -27, RESIDENTIAL PARKING STICKER PROGRAM, AND PROVIDING AN EFFECTIVE DATE. NAME OF COMMAS. M S ~v Y v N ards z z !etcher z ker : z aters z lliford z PAGE THREE MINUTES FEBRUARY 24, 1992 Motion: Grant Use by Rzcep[ion [o David Bonratb to operate a peat control business a[ 1447 Maypor[ Road, in a CC district Commissioner Haters inquired whether Mr. Nonrath had the proper back floe preven[ers on the trucks and a[ the business [o prevent accidentally contaminating Che city's eater supply. Mr. Nonrath slated that all vehicles with I00-gallon tanks were fitted with back flow pzeven[ers as required by law. He said he would not be mixing any chemicals at [he facility and would not require the back flow pzeven[ers there. In response to a question from Commissioner Tucker Mr. Nonrath explained he vas scats certified for pest control, vas licensed and had met HRS inspection standards. Ne further explained [ha[ his employees Cook the trucks home and were responsible for keeping [hem clean. Only the exterior of the vehicles vas washed and it vas not necesaery to wash or flush out the interior of the tanks. The question vas called and the motion carried unanimously. 5. Consent Agenda A. Referral to the C •..1 [y Develop~un[ Board of preliainary rtplat of ocean frost property, south of Beschside, ea requested by Robert B. Van Cleve lotion: Approve passage mf Consent Agenda No discussion before the vote. The motion carried unanimously. 6. Cp~lttee Reports: A. Yater and Sever Cosittee report Commissioner Pletcher reported bids had been invited for improvements to the city's No. 1 and No. 2 eater plants. He said [he committee recognized the importance of keeping DER infomed of the city's efforts to comply with Che consent order and Public Works Director Kosoy will submit monthly reports to DER. He felt it may no[ be possible to complete [he project by the deadline established by DER but they would keep the DER apprised of the progress being made. He said he had learned that low interest federal and state monies may be available for capital improvements and the comml c[ee planned [o pursue [his matter. Co®issioner Pletcher rep or led plans ve re row complete for [he Mayport Road bore and jack project and the project would be advertised in tiarch. NAME OF COMMRS. M S V Y V N azds z z lecher : : cker z aters a lliford z ands z z lecher z cker z z atera x ' lliford z PACE TWO MINUTES FEBRUARY 24, 1992 NAME OF COMMAS- M S V Y V N He suggested the City Commission consider appointing a committee [o review [he material and report back before the ner.[ contract negotiations. Hzyor Gulliford said he would take the matter under advisement and requested this matter be placed on [he agenda for the next meeting for further discussion. 3. Appearancea• A. Terry Johnson, Jacksonville. Chamber of Coznerce, requesting per>riasion to use the Bad of A[lan[ic Boulevard, east of Bast Cons[ Drive w 'Thursday, April 23, 1992 Hr. Johnson explained the Chamber of Commerce would hold its annual membership drive from April 7, 1992, to May 29, 1992. This year's theme would focus on Che "Jewels of Jacksonville." In this connection he requested permission [o use Atlantic Boulevard, east of Eas[ Coast Drive from 5:30 PH to 7:30 PY. on Thursday. April 23, 1992, to hold related activities and report on Che success of the membership drive. He said the Sea Turtle Inn had offered co help with parking, traffic and security and personnel would be on hand [o provide clean-up after the event. Notion: Authorize the C6~ber of Coerce to use Atlantic ards z a Bwlevard eastward of Bast Coast drive fro. 5:30 % letcher z to 7:30 % w Thursday, April 23, 1992, for eker z activities related to their mnual ~e~bership drive a[ere z z ulliford z In discussion before the vote. Nr. Johnson said the neighboring businesses which he had contacted were supportive of [he event. The question was called and the motion tarried unanimously. - A[ this time Hayor Gulliford introduced Hope Van Norcvick who had recently been appointed to the Tree Conservation Board. - The Mayor also reported Che recent monthly report from Waste Haoagement indicated the city's recycling program Continued to be very successful and participacien in Atlantic Bezch during Che month of December vas I14S above [he county average. 4. Old Beninese: A. Discasaion and related action relative to Ose by Bzception for peat control business George Worley reported a pub lit hearing had been held on this request ac the previous meeting. He introduced David Nnnra th, owner of the company. Hr. Nonrath reported [he pest control business vas strictly regulated by [he Department of MRS. He said his company vas involved in household pest concroi and termite control only. E; ~ , NINOTES OF TtlE REGtlLAR MEETING OF ATLANTIC BEACtl CITY COMMISSION ®L IN CITY HALL, 800 SQIINOLE ROAD, AT 7:15 PM ON MONDAY, FEBBOARY 24, 1992 PRESENT: Nilliam I. Gulliford. Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters, III, Commissioners AND: Kim D. Leinbach, City Hanager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting vas called to order by Mayor Gulliford. The invocation, offered by Commissioner Fletcher, vas fol loved by [he pledge to the flag. 1 Appro 1 f the mimatea of the regular mee[iug of February 10, 1992 and Special aeetiug of February l7, 1992 lotion: Approve misuses of the regular meeting of February 10, 1992 No discussion before the voce. The motion carried unanimously. Notion: Approve mimrtes of [he Speeial tweeting of Pebruary 17, 1992 In discussion before the vote, Commissioner Waters requested a correction of the motion on page five to read as follows: "Commissioner Waters moved to adopt [he city's proposal, but approve a 4Z cos[ of living allowance instead of the proposed 3S, re[ro active to October 1, 1991." The minutes were unanimously approved as corrected. 2. 6ecognition of visitors: Bob Weiss, 253 Seminole Road, reported he had recently attended a meeting with the Department of Natural Resources regarding the proposed relocation of the Coastal Construction Control Line (CCCL) in Duval County. Ne said Eric Olson of Olson Associates, Inc., of Jacksonville, presented reasons why the CCCL should not be relocated as presently proposed by the DNA. He said DNR had agreed to review Che matter and he felt some concessions may be made. Bay Satan, 1633 Park Terrace Eas[, commented on the recent hearings to resolve [he impasse between the city and the fire f lgh [er6. He expressed some concern regarding the charges of distortion of the facts presented Co the City Commission. He felt the City Commission needed to have accurate information in order to make the proper decisions. Nov that the process vas complete he felt the capes of the meetings should be reviewed [o see where the information given [o the City Commission may have been inatcura[e. ME OF COMMAS. M O T 1 O N S E C O N D V O r E D Y E S V O r e D N O yards z z letcher a cker : z aces z lliford z yards z : letcher z ucker z z aters a lliford z -~. cln of eTLAHrlc BFw® aenn .a MEETING OP THE CITY COlffISSIOH, MARW 9, 1992, 7:I5 P.M. AGHNDA Call to Ordet Invocation and pledge to [he flag 1. Approval of Che minutes of the regular meeting of February 24, 1992, 2. Hecogni[ion of Visitors: 3. Preaentatioss: A. Report on Florida Beaches and Shores conference (Robert Weiss) 4. Consent Agenda: A. Adele Grage Community Center monthly report B. Request to deliver newspaper via the Selva Marina Gale C. Fleet Landing update report 5. Committee Hepor[s: A. Beautification Commietee license tag project report (Carl Walker Beautification Coordinator) B. Report and recommendation by Commissioner Edwards of the Awards Committee regarding bid 19192-5 drainage improvements C. Report and recommendation by Commissioner Edwards of the Awards Committee regarding bid 19192-2 toying service and drawing of ordinance to rotate towing service D. Water b Sever Committee report (Commissioner Fletcher) 6. Ordinescee: A. ContinuaC ion of public hearing on cable television Ordinance 440-92-17 Hew Business: A. Presentation of FY 90/91 audit (Purvis Grey) B. Acceptance of Audit Engagement Letter from Purvis Gray b Co. C. Request to have trailer on Sea Turtle parking lot (George Worley, City Planner) D. Discussion and related action regarding a Use by Exception to operate an adult day care center at 100 W Ist S[. (George Worley, City Planner) E. Discussion and related action regarding a Use by Exception to operate a micro-brewery a[ 55 W Bch St (George Worley, City Planner) F. Request Che City Commission set a lltense fee for brewerys (Maureen King, City Clerk) G. Discussion and related action regarding payment co Gruhn-Nay Construction Company (Robert Kosoy, Public Works Director) H. Discussion and related action regarding benefits related to all employee groups (City Manager Kim D. Lefnbach) I. , ASHCO request for refund of Ovate: and wastewater improvement fees (City Manager Kim D. Lefnbach) g. City Naoager Beporta and/or Correspoodmce: 9. Mayor [o ull w City Cc~issioaers, City A[[orney and City Clerk: Adjournment MARCH wcRo s. b~@..ua.... ~ ~~ ~_ ~.