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10-01-92^ ~ ~6 ~ ~ ~ ~ d~d ~' 3 ~ ~ ~ a ~e~ ~ a a ~ ~ g ~ ! ~~~ E r 13- ~ ~ s ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~g n~~ ~ y G € ~fi ~ a a 3 ~. ~ ry g Z ~~~ ~~p s ~ ~~ ~W @ ~~ ~ ~E S ~ s ~~ 4~ ~ ~A ~~ ~~ ~ ~ ~ 'a gQ~ ~~ ~ ~ ~~ ~; a !W ~~ 4 c S '~ ~g 9 ~ ~ ~~ ~ ~ ~ ~~ ~~ ~ s ~~ as t~ ~~ ~ ~ ~ ~ ~ ~ ~ ~f ~~ ~ ~~ ;~ &g ~~ ~~ ~~ ~~~ ~ ~ ~ ~ a ~ s s .... _ a ~: ~ ~. ez ~. f- 5' ... . ~a ~ a ~i ~~~ ~ r ~p~~ ~ ~~ ~~ ~ ~~5 ~ ~ a 6~~~ ~ ~ r ~ ~g~ ~~ ~~ ~~ ~ !~~ a ~°~~a ~' ~ ~~ i ~ a e y d2 r~ 6 i~ea~i~ s~ B ~~ ~ ~~ a ga aii~ G: 5 ~ ~ i~ `c E9E~®~ $ ~n ~ i v g v 5g G a _ 6~_5 g ~a ~`y ~ ~, e ~~~~ ~[ as ~~` ~ ~~'-~ i ~ ~ @- a a~i is ~ a ~ i i pa ~e 4 a '- ~~~~~vg ~~~ $a i Q~H ~ s ~tl ~ ~ ~ ~ 3 ~ ~ i ~ ~ ~ !~ pp! _a a Rttentled meeting held by Purchasing Rgent for purpose of writing specifications far lawn maintenance contract, Sep- tember 22. • Rttended special meeting with officers of beautification Committee, September 2 , for purpose of racking preliminary plans for 1993 Rrbor Day observance. • Met with D.O.T. representatives ar~d City Mgr. regarding removal of 6 palm trees in Rtl. Blvd. median due to con- tructien by DOT of turn lane at that location, Sept. 24. ^ Entered purchase order requisitions for planting pro- jects (crepe rnyrt le trees, Rhern Street and perennial plants, Plaza 8 Seminole Road), September 30. PREIIMINRRY PLRNr' FOR OCTOBER Submission of Tree Ordinance amerulment to City Commission; Rrrange removal of 6 palms from Rt 1. Blvd. and replanting of them in another City property location; Continue to work or. final plans for Arbor Day •93 celebration; get drawings/pro- posals for replacement "Yard of the Month' sign so that award may resume in November; Formulate outline for program of tree donations from citizens, groups, and businesses to supplement City budget allocation. 2 _ t~~,. ._ - ~'°'" C^T 1 ; 1947 October 15, 1992 To: Kirn Leinbach, City Manager From: Carl Walker, 6eaut ification Coordinator~~~ / Re: Mordhly report for Beautification, September '92 Kirn, attached is a recap of beautification activity/projects fc,r last meat h. Rgai n, they are separated into two areas, administrative antl eperatier~a i. RBMINISTRRTIVE + prepared & mailed packets, September 3, to beautification Committee antl to Tree Conservat icm Board members For their respective meet ir~gs of September 3. + Memo to City Manager, September 9, responding to his memo of September 2, on Commission goal setting project. • Rttended Tree Conservation board meeting of September 9, recorded mi riutes, etc. • Memo to George Worley, September 11, with results of grant application submitted in March 3952. * Sent copy of draft of Tree Ordinance amendment, September 14, to members of Tree Conservation board so that any final changes coultl be made. + Prepared d mailed packets to Tree Conservation board members, September 17, for meeting of September 21. + Letter to beautification Committee member, as requested, with information on Vartl of the Month selection criteria, recent nominations received, etc., September 17. * Rttended Tree Conservation board meeting, September 21, recorded minutes, etc. + Letter to property owner, September 29, as requested by Tree Board action of September 21, cit ir~g Ordinance vio- lation. OPERRTIONpI. * Contacted four vendors for proposals on two planting projects, September 1b. ' Z O N 6 K 6 W Y Y' L 6 0 Z Y U 6 ¢:. c. ~: Z N H 6 N 2 0. K ~ _ F 0 61 3 N W 7 F Z O w q ~ E u. y • u L M ~ 0 V u C d y m ea J .r u m V ~ G 9 W > 0 9 .+ c m .+ 4i O O K w E n T N ~0 T C D ~b N d d S .J MG O IV W y W C m d .. m N Q 6 9 T d N u 9 3 Y u C d ` < 0. > E L u m V G d ~ d M1' U N b Y ~' V Y N b Y Y W d E 'O d b C. and c a.. m .. d w m h c -. a c S a m G 2 E W f.' N d 'O .-~ d .+ T C R L w O. u V C 6 E .. m 0 0 U < 4. U U U n V .n V u u J D .n C: U 'O N C -. 6 c 0 0 m C v. u T N d t0 .ti X E E u E m o 0 Y F U m d E 0 .q E E 0 U z 0 r a a a m w a 0 z m V 6 °4- ~~. .-.=c :. i N F 6 u) _ _ * a v. z s t . u '~+ E a v o .u+ a m uv u C • N ~ ~ Ea J ,. V e1 V J 6 V t~ Z V7 K V W O u C H w E R T w1 W T c a E c W b L E d d w.. 0 ~+ u 4 D ~ u.i t v c 0 W u 00 m 4 6 a 3 a C 4 0 v E m d m +. c .+ E W T C u W n m U 6 v d v n E 0 U 9 c c 6 0 c 4 d ma u c N 6 V 0 u d.. v fn 0 Y N V L 4 O w W d m .+ m m a C E d 0 g m v L ~ a. ~ n u o. E ~ O O U U U v ., L J a .~ .t U u O ~ c . c c v 0 4 ~~ to O Nn v T c, a . ~e E E V E 0 O O L H U a E c 0 E E O U >! ~,~_~~ CITY OF ~ $eaek - ~lmuda em sehuhote RU9D ATIAhTIC aiX'w, PWRmA 133J,T5Y9 TEI.kP110\E 19011 bi5800 FAX 190/1 3(1-5805 October 23, 1992 Honorable Mayor and City Commission Hembers Atlantic Beach, Florida Dear Mayor and Ci[y Commission Members: In response to your request, please find enciosed information relating to a system for putting together and distributing Commission packets in advance of the time parameters currently in effect. You will note I have enclosed charts depicting our torten[ system as well as one that could incorporate distributing packets by the Wednesday preceding the regular City Commission meetings. My chief concern 16 about Stems coming in late and pressure [o Include information beyond [he Wednesday deadline. The primary alternative is to amend the agenda and this can be abused as well as inadequately inform [he public as [o items on the revised agenda. I only bring these matters [o your consideration and assure you staff will be most happy to do as you desire. `,S i/ncerl'enl/y, Kim D. Leinbach City Manager RDL.dst REF: RDL.66 ABPD PATROL DIVIB ION-CURRENT ~~ ~~ ^ ~ I ~ ^ ~~ I L:Eainpni ^ ~ I ... _. saiu I ~~ ^1 _ieu-= ~„ ^ ( I ~ ..,EO7Er,u!ii ^ ~ I ^ I ~ I ^I ^ ~ I I ~ ^ I Yai F~i~MNFiI~ l .~~~ ~~ ~~ ~ .' I ~ I caaF;E ~I~ ~+i6i nw%~_ ^ I F--I~ C-n PGE ^ I ^ I I ^I ^ 1 I ^ ~ ^ I I I I ~ ^I ^ 1 ~ I I I ~ ^ I ~~ Fai F.uLXEN~S: ^ ~ I Yai F7LN~Ii~.S~ -I ^ ^ ~ I ~ ^ ~._ 0~ . -_._ ABPD PATROL DZYIOIOli=PAOPOOED ~~ 1 i ~ I ~ I ~ I I ~ I I ~~ I LIf~J?FliaHi ~ I ~~ I LIED?Bteti? ~ ~ ~ I `~ ~ ~~ I T r -~ ~~ I Eni:i t ? fEc~!ii ~-I- ~~ -i irF:i:EeNi ~ ~--I~ I SENcEPtI e i = ~ I ; 1 ~ I I ~I ~ I I I ~ I I faii~En~ ~ I rai~u~E'+ I '~ ~ I ~~ LIEUTENANT JOB SUMMARY (ADDITIONAL): The Patrol Lieutenant will be responsible for all of the operations on his/her assigned shift including discipline, productivity, evaluations, and effectiveness. Lieutenants are authorized to adopt rules, standards, and procedures for their shifts above and beyond those contained in the department general orders as long as they do not conflict with general orders and policies established by the department. ADDITIONAL MAJOR JOB RESPONSIBILITIES Reviews productivity and crime information to assure appropriate assignment and recognition of personnel. Reviews and investigates officers actions to assure compliance with department policies, standards, and directives. Identifies problems and suggests changes which will improve the efficiency and cost effectiveness of police operations through out the city. Disseminates information, directives, bulletins, and memorandums to subordinates or to administrative officers as necessary. Monitors and direct high speed pursuits and ordering them terminated whenever it appears that the level of danger to the community outweighs the necessity of immediate apprehension. Requests the assistance of specialized units from other city departments or law enforcement agencies when necessary to accomplish the police mission. Provides counseling regarding subordinate officers' performances. Monitors subordinates' ongoing and follow-up investigations and activities. ~. _, Police Lieutenant Page 3 Ability to communicate clearly and cffcctivclY. both orally and in writing. Ability [o analyze eompl<x problems and situations and to adopt quick, effective, and rwsonable responses [o each situation. Skill in [he use of firearms. This class specification should not be interpreted as all inclusive It is intended to identify the major responsibilities and requirements of this job. The incumbents may be rcqucste0 to perform job-related rtsponsi bilil ies and tasks other than [host stated in this spc[tf¢aUOn. All officers must be certified through [he Stale of Florida Criminal Justice Standards and Training Commission prior to full time employment or they muse have been certified in another state and immediately apply for [heir comparative compliance. Politt Litutena nt Page 2 Testifies in court as nwcssary to procedures us<d by officers in purol or investigations. Inspects patrol cars and all vehicles for damage, servicing needs, and assures all equipment is available including First Aid Kit, rope, tape measure, blanket, bullhorn, etc. Performs other related duties as « quired. MATERIALS AND EQUIPMENT USED: Firearms Police Radio Patrol Vehicle Recording/Video Equipment Lap-top Computer Nun Chakus MINIMUM OUALIFICATIONC REQUIRED: Education and Experience: High School Diploma or G.E.D. Siz ytars experience. Licenses and Certifications: Florida Certification. Valid Driver's License and a satisfactory Motor Vehicle Record (MV R). Knowledge, Skills, and Abilities: Knowledge of the principles and practices of modern law enforcement and investigative methods, practices, and procedures. Knowledge of federal, state, and city laws and how to apply them in various situations. Knowledge of city geography. Knowledge of the tools and tcehniwt equipment in criminal investigation including the collection and ideatifiption of latent CingaDrints. Knowledge of alt law enforcement materials and equipment how to use them and how to loath subordinates their ux_ Knowledge of first-aid techniques and procedures. Ability to make quick decisions and use good judgment in stressful situations. Ability to develop and maintain effective working relationships with the public and other law enforcement agencies. t F' r ~. Assists training for newly hired officers by instructing them on law enforcement policies and procedures. Reviews all written reports submittetl by subordinate officers and forwards them to the Chief; reports any injuries or other problems to the department. Lieutenant will review all Step 1 grievances filed through the Collective Barganing unit. `.i9. 1 !: a' iE "" ri~_,.. F. S `% CITY OF ATLANTIC BEACH CLASS SPECIFICATION Job Title Police Lieutenant Reports To: Police Chief Department(s): Police Job Summary: Plans, directs, and coordinates the work of Patrol Officers or Investigators who enforce laws, protect lives and property, and investigate crimes, assuring all policies and procetlures of the department are followed and all crimes against persons and property are investigated thoroughly and come to an effective Conclusion. Maior Job Responsibilities Institutes work assignments for officers' on assigned shifts; keeps a daily record of all officers activities on each shift and compiles this into a report for the Police Chief. Maintains attendance, assuring manpower levels are adequate. Authorizes overtime and personal leave. Performs job evaluations on Police Officers' and Sergeants and recommends salary increases; inspects officers assigned to each shift so they are properly attired and equipped; approves all training for the shift and keeps records on all training received. Instructs subordinates in numerous areas of expertise. Coordinates activities with supervisor of the previous shift and with the relief shift and passes information through subordinate officers. Responds to subordinates calls for assistance; transports suspects and prisoners Lo and from Lhe jail; renders first aid as necessary. Performs routine patrol functions... traffic enforcements, arrests, taking reports, etc. Responds to citizen's complaints; investigates, reviews, and interprets officers' actions; writes and forwartls actions to the Police Chief; implements disciplinary action against officers' when necessary. b] ~'. 6 Y :} Knowledge of the tools and technical equipment in criminal investigation including the collection and identification of latent fingerprints. Knowledge of law enforcement materials and equipment, how to use Lhem, and how to teach subordinates their use. Knowledge of first aid techniques and procedures. Ability to make quick decisions and use good judgement in stressful situations. Ability to develop and maintain effective working relationships with the public and other law enforcement agencies. Ability to perform all patrol functions including but not limited to traffic enforcement, arrests and releases of suspects investigating crimes, completing reports, answering calls for service, and the ability to review the work of subordinates. Ability to communicate clearly, effectively, both orally and in writing. This class specification should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. All officers must be certified through the State of Florida Criminal Justice Standards and Training Commission prior to fulltime employment or they must have been certified in another state and immediately apply for their comparitive compliance. i r ~~.:. _ ,~.;, In Lhe absence of a Lieutenant Monitors and directs high speed pursuits and orders them terminatetl whenever it appears that the level of tlanger Lo the community outweighs the necessity of immediate apprehension. Requests the assistance of specializetl units from other city departments or law enforcement agencies when necessary to accomplish the police mission. Reviews and investigates officers' actions to assure compliance with department policies, standards, and dlfeCtlV2S. ADProves leave requests of less than ten hours, and overtime when necessary. Inspects subordinates, assigned equipment and vehicles. Materials and Equipment Used: Firearms Police Radio Lap-Top Computer Patrol Vehicle Nunchakus Camera Minimum OualiFications Required: Etlucations and Experience: High School Diploma or G.E.D. Two Years Experience Licenses and Certifications: Florida Law Enforcement Certification through C.J.S.T.C. Valid Florida Driver's License and Satisfactory Motor Vehicle Record Knowledge. Skills. and Abilities: Knowledge of the principles and practices of modern law enforcement methods, practices, and procedures. Knowledge of Federal, State, and City laws and how to apply them in various situations. Knowledge of the City geography. .:..r Job Title: Sergeant Reports To: Lieutenant Department(s) Police Job Summary The sergeant works directly under the lieutenant and is responsible for the overall operation and efficiency of a patrol shift. The sergeant will provide leadership and guidance as a teacher, role model, and supervisor. He/she will direct the work of patrol officers assuring that all policies antl procedures of the department are followetl,antl that crimes are thoroughly investigated and service is provided consistent with department objectives. Ma.ior Job Responsibilities 1. Patrol functions including but not limited to calls for service, traffic enforcement, arrests, reports, back-up, and all other functions that may be expected of patrol officers... should maintain the expertise necessary to perform all such functions capably, antl Lo review and train subordinates. 2. Responds to major incident scenes and/or crime scenes as required by policy, and authorize additional manpower antl/or expertise as necessary. 3. Disseminates work assignments for officers on assigned shift, and keeps recortls of officer activities. Adjusts work assignments to assure the adequate appropriation of manDOwer. 6. Keeps Lieutenant informed of shift activities, and disseminates information as directed. 5. Responds to subordinates calls for assistance, and renders assistance and first aid as needed. 6. Forwards citizen complaints to Lieutenant for investigation and action. 7. Reviews all written reports submittetl by subordinate officers for approval and timeliness, and forwards Lhem to the Lieutenant. 8. Reviews and notarizes completed arrest dockets to signify that the docket is complete and correct. 9. Performs other related duties as required ~.. t ieutenant<. would tale on the re•.ponsibiliry of the oyes Lion of the entire. squad. They uould set procedures., rules, and standards for Chair shifts. They woultl in•~p eat personnel and equi pair-n [, cvnlua to performance, review produc [rutty, plan operations .rod a5c.ignwents for patrol officers, and generally bc~ responsible for the shin 's per tormancc. The lieutenants would continue to havo line level duties, but woulA ubsor'D the management level responsibilities fur Chi. ..y uad. Tliis plan would recognize six supervisors to oversee twelve patrolmen. It could provide manayement training and experience for lieutenants who hone to move into higher level poor b one one day, and it woul~! provide ,a step up for patrolmen uho w.urC Lo move iiLLO ..u pe r~: i°.icn. (his has been preSenLetl Co the suprrvise,rs ar rJtr Police Uep.artmenr for their input, and no one has been promi,.ed appoinCmeni to any of the s.e positions. qt this time, supervisor's have endorsed the reorganization and believe Chat it will be advantageous for Cho deparimeur. Ht Lhis point, no one has spoY.en out ayains[ this reorganization or identified tl.ews in it. They recognize that some lieutenants will be redur e•d in ran6, cod somr P.I.C.s will lose their status. The pay for the sergeants post [ions will have [o be determined through collective bargaining. we are budyc-tad ter tour lieutenants and four P.1 .C.s through the ytar, and [his proposal writ eliminate the pay Tor too P.I.C.e. and reduce the pay fOr tuo lieutenants. The ovrrall effecC on Che budgeC can be absorbed within the existing buAyet of the Polite Department. Please rertie tuber, this proposal .. actually reduc inq the nuniCcr of patrol s.upervi sots. SUMMgRV: One of the prints r'y roles of any department adminisiraiion is to puce personnel into appropriate positions. Some individuals have outstanding talents that go to caste if they are not properly utilized. Some individuals have shortcomings Chat can be mi [i ga fed it [hey are assigned to specific duties that emphasize their strong points. The purpose of this proposed reorga r.ization is to assure that Che Police Department makes the best u=_e of its personnel. Please no re that this recommendation deals with positions and not with indivi6ual people. The setae tian of personnel for the proposed positions will consider the experience, expertise, and performance of the individuals. It makes the most efficient and effective use of our City's resources. RECOMMENDgTION= I recommend Chat the supervision in Che patrol division be reorganized consistent with the guidelines pro.=ids/~d/! above. gTTgCNMENTS: ~ //~ R EVIEUED BY CITV MgNgGER: V~k(/f~~" In gGENOq ITEM: `~ L :~h` pF tY' Va-......: _. E s r ~. s' C11'I of lilt r.Nllr. u1 i+r lr C[f'f CONn:`:51ON M;-ti1N!• Slpr F F1. f-O f.l H GENDA ITEM: Discussion ~~la ti va to taut y.+n i::;ti or. of p;. t+.,1 .u pervi~. ion in r.h r~ Police Dep~rtment- SUBMITTED BY: David E. Ihmnp gun. Ctiirf of F..-J i.. DN7E: Octeuar .s, 3997 BPCKDROUND: ihc• e.c is ring parrot sul„•r+isur'y sir uc to re in the Polito D~_partment consists of four lieutenan t•; and tour p:, trolmen-in-~h.,rgr. Tlii e..si gnmc~nt of personnel does not mak. c• the best use of their tat <•n is .,nd skit L., and ttm department is recommending the re~urq.;ni:atiun o1 th,~~. e~ . ul,er•: i~.„r---. The existing alignment has been in pl.+sr due to the hi¢torical Development of Che positions. P1Chough the [i C1+° ut "L ie~u Cenan t. •• lia •. been inappropri.,te t,.r the duties performed by our first line supervioor n, the [iClc ^a-. remaineC because of a variety of tac[ors inr ludinq collective bar q.;i ning ronsid•~r .. tion~.. In law enforcement agencies, first line supervisors +. typically "Gergeant-.". "lieutenants^ are middle management pcs.i tiun=.. more involved r planning. directiing, evaluating, budgeting, and cr gani[inq. The patrol division i5 split into two dictincl -.quads of orris er s. Under Cha current structure, each squad has two lieutenants .vnd two P.I.C.s for supervision. This resin r,s in tour supervisor=. to over>cc Cho worV o1 t..,. patrolmen. There are no sergeants, and the P.l.C.s receive little recognition. Each lieutenant has hie. own set c1 priorities anA ;dean. end off~c ers do nut have a single authority making decisions at that level. Tl:is resin is in varying procedures and guidelines according to which 1l eutenant cs wor L,;nq. 1C also makes it difficult to determine responsibili [y for shirt operations. There has been support in the past 70,' establishing sergeant positions in ihc• Police Department to reward officers, and to provide a career path for officers. The elected officials, adminis trv Lion, and the baryaining unit have indicated support for thi=_ idea, but rw such position has been established. There has been conflict over whether or not the sergeants e.hould be in rho bargaining unit with Che people that they supervise. There have been questions as [o the number of sergeants to be appointed. Promo tiny the P.1.C.s would rosult in eight patrol supervisors to supervise ten patrolmen. The recommendations below will address and resolve these problems. RECDMMENDhTIONS: I recommend [hat the revisetl Police Department organi[ation consist of two lieutenants antl four sergeants. Thi=_. could require the reduc thin in ranV. of two lieutenants to sergeant, and it would incrzasc two patrolmen to sergeant jobs. The sergeant position could be in the celiac ti ve bargaining unit. bur the first step in the grievance process would Ge at the lieutenant level. The job de=.criptions provide Thar the sergeants would ue performing line lover supervision and patrol tune tiom.. Thry would C,e reviewing and appr o`:iny repot t~. and paperwork, performing routine pol.rol t~~~LL. m., end he~:e .ume edrli tional duties in the absence ut a lieu?rnant. CITY OF RTLRNTIC BERCN CITY COMMISSION MEETING SI RPF FEPURT RGENOR ITEM: PURCHRSE OF I'UIICI` LRH'~ SUBMITTED BY: David E. Thompson, chief of Polite ORTE: OCTOBER [3. 199: 6RCKGROUNU: The Police Uepartment is bu A~.le CCd to lrn<•:-porch:: `." r-h rrn neu Police cars for the 149[-93 year. The specifications and prices have been >elected trop Lh+, Stato- Con[rac [, and the Police Department could like to order ih~- vehi. Les .~~ socn .-. poss.ibl~~. Specifications Base price...FOrd Crown Vic torla Police Pec6age 12.097.OU Step-up eleciris thr'o the control 215.00 ,E.00 Engine alarm system SG.(iU Radio noise supprrssion sysrem n R11 vinyl upholstery ,,rl Tilt steering wheel std power windows Botly side moldiny tr'c Safety front bumper guartls 50.00 Spoi light installed 290.00 Rust proo `. ing ti8.00 Extended 6 yr/100,000 mile wa n'anty 255.00 To[a1 per car 12.996.OU Ford Motor Company Municipal leasing Division will give us a three year lease~- purchase agreement at 6.658 interest. The total costs over a three year period Would be 538.985. This will cost the Ci Cy $13.840 per year'. with a one time 5300 do<ument charge for the paperwork and contracts. The Fortl Moter Lompany Municipal Leasing Oivisionroval_handle all necessary contracts and will submit same to the City fo app RECOMMENDRTION: I recommend that the commission authorize the lease-purchase of three new patrol cars for Che Police Department. RTTRCHMENT: NONE REVIEWED BV CITY MRNRGER: ~ A RGENOR ITEM: 9s::. . _.1_- v' ~ W N~ i T ~ ~ °- . _l ~ ~-- . --~- - -~- - ~ (nV,zi,sa) and NJF/~8-. -- _ Q , _ ._.-.-. -. ~ ob ~---~--(.-.~_- i ~ ~_ ~ I ~ ~~ m ~~ ~ ~ - ~ ~ ~ ~ ~) ' I----1. - -1-~ '` i .~ ~ ~ I~ ~~ ---.~---- ~ .Q a o ') ~i MI ~Nri.l y ~.~&' ~.~-- ~ . N,-~ ,P I I i'v M ~ I~'' ~ ~i' 1 tt r x ~------~--~ z Q J a Y 5~~1~! 0 a~ ~_ ~- ~ ~ ,f Q ~ _ ,oooi,. ~. a~ __ I i ~,.,~~~_ ~~ om f~~j~l~+,~ ~i ~ +~c'S~ pi3d € ~ ~~ ti ~ ~;:~a ; Nr?' ,.' ~~ii ~ ~.l..~.$.4~ ! ~ E e r EY u f# q:. e !' ~~ y i.IP i f ~.. ~~ _JNNAt Mid P ,g c °~ e ' $ @ E Y 2~ ~ d n EE g~~ e8~"c 8 d YS ~.~' b~oE f °n o E^ ° f €~ ~` 3 d ~ 3 2~ Ye -- rmrw~. w~a+~• xs wwr-ar-ur BEACH AVENUE ~ e ~ pF~tlG~ ~-qS ara ~~ m ~ e y • ; ~ty ~oV ~~N =<Z~s- ~ ~a<~~ W W QC~ ~~ a`~ II~ O Z g 4: ~es}'..,. .. E ~ ~ e u 1'fi y R ` 8 4y mO°. 1 ` x't lxi, 1 i ,• x rv e e ~..£. €~ ~ i ~ ?i S`~~ - I ~ e x x .isr' a i ~ _ ~ 7i'j S ' t 5as ie t ? '~ Alijl ~ ~ = < !ixr.{ ~ 8 ~ i 6xt, ~ x Y I_ ~ , i ' k i - - mm - I I _ n I 2 ~ $ ~ ~ I \ _ __ _ I _ € 1 W 8 r I . g I ` m B;. t3 ~` s o. e~ $E:e- - W' ~b I xo d G~ I m 8 `~ 8 ;0.~ I a p n y r . ~ / N ~ ° c'o o z- -__ ~ 9 ~i I _~ aW d~ J $ I m - _ _ _ I I _ I r F 8 3 q~ emu. SEIAINOIE ROAD INN gpli=0f-M/.i0f-M/.l CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Submittal of Preliminary Plat by William Morgan SUBMITTED BY: George Worley, City Planner DATE: October 20, 1992 BACKGROUND: Mr. Morgan owns Tract "A". North Atlantic Beach, Unit it3, which comprises the entire block from Seminole Road to Beach Avenue on the north side of 19th Street. This tract is zoned RG-2, Multi-Family. Mr. Morgan desires to subdivide the Tract into six lots, five to be 60' X 100' and one to be 100' X 113'. Attachetl hereto is the proposed Preliminary Plat of the tract. The proposed use is to be Single-family residences fronting on, and having vehicular access from, 19th Street. Preliminary engineered utility drawings are to be submitted to the Public Works Department for review as part of this submittal. RECOMMENDATION: Standard Drocedure per the Zoning Chapter is for the City Commission to accept the submittal of the drawings and direct them to Lhe next Community Development Board Meeting for a review and recommendation. The next scheduled meeting of the Community Development Board is November 17th. The potential disruption of traffic flow and vehicular conflicts resulting from the creation of driveway entrances along the north side of 19th Street along with the existing angled parking needs to be considered. Various methods of addressing this situation have been volunteered, all of which reduce the total number of spaces. ATTACHMENTS: 1) Preliminary Plat map 2) Utility Plan and Profile 3) Parking Modification propo ed`^~by Mor n'~ /e REVIEWED BY CITY MANAGER /.f~+ OV ~Q ~~(/~- AGENDA ITEM NO. `P THE Fprxrwrw: TERMS OF OFFICE FII.VE 2STFO;R EXPIRID OR WILL SHDRPf.Y EXPIRE: ~,. CODE EREOR'JT1Q7f HOARD: Natre Expiration Gate ,/R. JOHN VF2di OCNBER 1, 1992 RERBEFQ` llliSERi OC.'fOHFIi 1, 1992 /BARB4RA BGYdwE[i OCIOBF7i 1, 1992 Commnts Appointed 2-25-91 to fill (~APPD~NIt`p ~mexpired term of William IX~rsey ~C-iZ-~l y. ~, Appointed 1-12-67 ~~~~~ - Appointed 11-11-91 to fill RC-pPPO ~nllep iu~xpired teen of Willie Miley 10-i2~rid- OCt~MRII7Y DEVE[L)P~Slf BCY~I~• . Name Expiration Date Counts PAT Plf llilt~ ~D$' 31, 1992 Appointed 12-9-91 to fill unexpired term of Johnnie Hass SAMUE[, T. }A.~ ~18a1 31, 1992 Appointed 1-26-87 ~c-~ /~-~-c-L PF7LSIRi BOnim: N_am.'+ Expiration Date Cn¢rents RI(~Alm E. W8P1E DHCZ?SFI2 31, 1992 Appointed 1-26-87 Itl ' - "f'"F ~""-~ •IIiID WINC?. lE DH3318Fdi 31, 1992 Appointed 1-26-87 ~ ALISQ7 BA(7fdi DDS 31, 1992 Appointed 1 U-1-90 / / trr~-...~,._ ^ ~-~... _,„5 A~ ~~ a ,; «, - , ~. u m s> ~ ~ ~ - A '' -o ~ .~ T . °~ r ~ ~ 0 h ,°, ~ - .. i. to ~ , OC °.C © ~~ _G~a ~ __ w © ~ .. l Y~.... yy L. µ( (n~ .f ~ 1~ ` (I. (\ (. 1C N ~~ ~ d ~ I.i • ll ~ + ..~n ~ ' ~ ~ ~ "4 ~ . ~ Jl ~ ! s OS 92 r4. '.. ppo q° ° Y gg =T Z _ ~ r I ~~ ~9 i$,6 ~° o e ~ ~o - i~ Q nl ~ 5 ~ a.'-' r~-~I iii ~ j f _ °y R r. 3nlY3 nv StJNV ate, S ` _ oeeo.va...• y €O~, .W .m T .,. 4- 3~ .x..s a.r.. y u„g ~~:.xv. xe '~ ur s:x wi o F ~ .8 c~ 11rln ~:+°~- o I ~ W/. {I~ ~0 r /~ bf< ~~ ~ f •VI ' t 1 r; 1+1+II 1 ti q.~ ~.~~ ~ F ° o, } ~I ~ r maw _ ~ i L ~ i. ~ - F~ N III JI ., 'sue ~~ ~ ~ •~ '.• r r j1111II • ~ \ _ ~i ~ III i, i ~ NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .... ~r-~- iiii \L__JI ~~~i 1M Fbm~fy~ ~p ~~Wy1r~ ~.VG VS! X914 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Donation of Lot to City SUBMITTED BY: George Worley, City Planner DATE: October 20, 7992 BACKGROUND: Gerald Sohn is the owner of Lot 10, Block 10, Dormers Replat, a lot bisected by a drainage ditch and located immediately west of the new Beaches Habitat house at the corner of Simmons Road and Francis Avenue. Mr. Sohn desires to donate this lot to the City of Atlantic Beach, provided that the City agrees Lo pay the 7992 taxes assessed against the property. RECOMMENDATION: Because of the location of the ditch through the lot, it is infeasible to build on and is there for a tax liability for Mr. Sohn. The City has few adequate drainage easements in the area and this will provide ownership as well as access to a particularly poorly maintained section of the drainage system in Donner Subdivision. A call to the lax Collectors office found that the current tax assessed against this lot is 594.65. The property is valued at F4,000.00. Based on the above information, Staff recommends acceptance of Mr. Sohns offer. Mr. Sohn has also offered to prepare the necessary documents at his own expense. ATTACHMENTS: 1) Vicinity Map showing lot. D REVIEWED BY CITY MANAGER~T._~~ ~j~(/~~~ AGENDA ITEM NO. X77 Section 23-26 - 23-35 Reserved. Section 2. Chapter 23, Rrticle II. Rccumulat ion of Weeds, title is amended to "Rrticle III. Rccumulation of Weeds". Section 3. Chapter 23, Section 23-29, Rrticle II. Re- served for "Landscape P.equirernent s". Section 4. This Ordinance shall take place effect im- mediately upon its final passage and adoption. PRSSED 6y the City Ccrtnmission first reading, this _____ day of __-__ ___ ____, 1992. PRSSED by the City Cornrnission on second and final read- ing, this _______ day eF _________, 1992. MRUREEN KING WILLIAM I. GULLIFORD, JR. City Clerk Mayor, Presiding Officer Reproved as to faun and correctness: RLRN C. JENSEN, ESQUIRE City RLtorney _g_ i ~icg r' r e ~kta-~.s,~_. chapter shall be made to the Berard. This request shall state in detail what exceptier~ is being sought and the reason such request is warranted. The Hoard shall grant, mod ify, er deny each such request. (b) During a period of emergency, such as a hurricane, flood, or ether natural disaster, the requirements of this Rrticle may be temporarily waived by order of the Mayor so that private er public work to restore the City will net 6e impaired. Section 23-24. Enforcement, Violations and Penalties. (a) Notice of violation: When the board has evidence that a violation of any prevision of this chapter has been, or is, being committed, the fioard or its Designee shall issue a written notice upon the violator. The notice shall set forth the nature of the violation and the period of time allowed for correction of the violation. (b) Any violation of this Chapter shall 6e corrected as Follows: (1) By replacing all trees removed without a permit. The total caliper inches of replarement trees shall equal the total DBH inches of the trees removed. Each replacement tree shall have a minimum size of (47 caliper inches, or <2) By paying a fine not to exceed 5100.00 per DBH inch of trees removed, or (3) If the site has been clear-cut, by paying a fine not to exceed f1. 00 per square foot of the total property. (c) R11 fines assessed under this section shall be pay- able to The City of Rtlantic Beach. R stop work order shall be issued, and shall continue in effect, until all fines have been collected. No certificate of occupancy shall be issued until all required replacement trees have been planted. Section 23-25. Repeals. R decision of the Designee may be appealed to the Board. R decision of the Board may be appealed to the City Commis- sion by filing a written statement corn aining the basis for the appeal. The request fur an appeal roust be filed with the City Clerk within ten (10> working days following the Board's decision. The decision of the City Commission shall be final. _~_ ~yg~pp'~ (a) No attachment, wires (ether than protective guy- wires), advertising pesters, building permits, bench marks or other such items shall 6e attached to any tree. (b) Temporary protective barricades shall be erected around all trees identified for preservation. The barricade shall be erected ne closer than the drip line of any tree, or at a tliameter no less than five (S) feet from the trunk of the tree at its base. (c) protected areas shall be rnaint aired at their orig- inal grade, with rie trenching or rutting of any roots; there shall be no storage of fill, or compacting of soil; no motor- ized vehicles er equipment shall be allowed to traverse or park within the protected area, ar~d no dirt or any construct- ion materials shall be st cretl within the barricades. (d) Relocation of trees shall be supervised by an indi- vitlual trained in arboriculture, horticulture, landscape architecture, forestry or other closely related field. (e) The applicant shall not cause er allow the cleaning of equipment, storage or disposal of materials such as paint, solvents, asphalt, concrete, mortar, or any other material within the drip line of the tree that may endanger the life or health of the tree. (f) Vehicular movement into and out of the construct- ion site shall be confined to identified corridors of ingress and egress. Section 23-22. Replacement aM Maintenance of Trees. (a) Tree Replacement: Trees identified for removal may 6e required to be replaced with newly planted trees, trans- planted Lrees, or trees existing elsewhere on the property, all referred to as replacement trees. The number, size, and species of such replacement trees will be determined by the Board, not to exceed the total DBH inches of these trees re- moved. (b) Maintenance of Replacement Trees: Property owners shall be responsible for the continuing maintenance, watering and protection of all replacement trees. Failure to maintain replacement trees, or tc• replace these replacement trees which have died, shall be tleemed a violation of this chapter. Section 23-23. Exceptions. (a> R request for exception to any provision of this -6- __ Section 23-19. Tree Removal/Rlteration Permit. (a> Ne person, directly er indirectly, shall cut tlown, destroy, remove or move, any tree situated on property as described in Section 23-18, without first obtaining a Tree Removal/Rlteration Permit. Written applications for this permit shall be filed at City Hall in accordance with pro- cedures determined by the Board. (b) Ne person, directly or ir~d irectly, shall perform maintenance work or tree surgery on any tree without first obtaining a Tree Removal/Rlteration permit from the board or its Designee. R permit for the purpose of tree maintenance is not required of an owner of a single family or duplex property. (c) Rny department or division of the City of Rtlantic Beach, or arty independent authority or agency of the city which is authorized to provide utility service, shall obtain an annual permit to trim trees for maintenance purposes. (d) No person, directly or indirectly, shall perform site alterations which affect any tree on property as des- cribed in Section 23-30 for the purpose of development, rr development or renovation without first obtaining a Tree Re- moval/Rlteration Permit from the Board or its Designee. Section 23-20. Permit Criteria. In approving or disapproving permit applications, the Board shall consider, at a minimum, the following: (a> Rny safety hazard posed by specific trees to peo- ple, pedestrian or vehicular traffic, and adjacent buildings. (b) Rny threat of disruption of public services posed by a specific tree. . lc) The impact of tree removal on soil erosion or ret- ention, antl on surface water flow. <d) The land use and ground cover of surrouM ing pro- perty and the impact of tree removal on such property. (e> The condition of the natural tree carropy of the surrounding area and the impact of tree removal on that canopy. Section 23-21. Tree Protection Practices. R11 trees shall be protected from injury during land clearing or construction in the following manner: -5- Section 23-17. Tree Conservation Board. (a> There is hereby created a Tree Conservation Board comprised of five (5) citizens of the city. Each member shall be appointed by the Mayor and confirmed 6y the City Commission. The board may appoint an ex officio member who is an individual trained in arboriculture, landscape archi- tecture, forestry or other related field. fb) It is the intent of this ordinance that the members of the Board represent a cross-section of the community so that the Board is balanced among the various interests within the City. (c) HI1 members of the Board shall be appointed for terms of three (~) years and shall serve without pay. Vacan- cies on unexpired terms shall be filled for the remainder of the term in the same manner as the original appointment. Board members may not serve more than two f2) consecutive terms. <d) The members of the Board shall annually elect a chairman and secretary. The Board shall hold regularly sche- duled public meetings and may schedule other public meetings at their discretion. te) The Board shall have the authority to issue per- wits, grant exceptions, levy fines, and require replacevaent trees in accordance with the provisions and intent of this chapter. The Board shall have the authority to regulate the protection, maintenance and removal of trees on all property, as defined in this chapter. The Board may supervise and in- spect all work done under a permit issued in acrordance with this chapter and shall have the authority to issue stop-work orders for violations of the provisions and intent of this chapter. (f) The board may delegate to its Designee the auth- ority to issue permits and inspect all work done under the provisions of a permit. The Designee, under Lhe direction of the Board, has the authority to issue stop-work orders. (g) The Board may designate certain trees as historic trees er as specimen trees, thereby affording such trees special protection. Section 23-lB. Npplication of the Ordinance. The terms and provisions of this chapter shall apply to all real p:^operty within the City of Rtlant is Eeach. -4- Site Rlteration: R change to existing grade of any property. Tree: Rny self-supporting, woody plant, including palm trees, with a DBH of six l6) inches or greater, having a single or multiple trunk, and which normally grows to a mini- mum height of twelve 112) feet or more. Tree removal: Rny act causing the el irnination er death of a tree or any change in its site location. THE REMRINDER OF THIS PRGE LEFT INTENTIDNRLLY BLRNK -3- t774v„_ ~, .~ Section 23-16. Definitions. For the purposes of this Chapter, the following words or phrases shall be defined as: Clear-Cut: The removal of a majority of trees, without a permit, from any site so that the size or identity of trees removed carmc•t be determined. DBH (Diameter Breast Height): The trunk diameter, in inches, measured four and one-half (4 1/2l feet above the average ground level at the tree base. Trees that fork shall be considered multi-trunk trees and their DBH shall be deter- mined by adding together the DBH of the two (2) largest trunks at a height of four and one-half (4 1/2) feet above the ground. Trees that fork between twc• (2) and four and one-half t4 1/2) feet shall be measured below the 5we11 re- sulting from the fork. pesignee: R City employee designated to assist the Board in carrying out its responsibilities and to act in j i accordance with specific instructions issued by the Board. ~ Developwent, redevelopments rerwvation: Rny construct- ion for which a building permit must be issued. In the case i of vehicular-use, any preparation or paving of a site for the t purpose of vehicular-use. ~ Drip line: p vertical line extending from the outer- ~ most branches of a tree to the ground, to be no less than a ~ ten <10) foot circle from the renter of a tree at its trunk i base. ' yin Tree: p tree which has been ~ Historic Tree, Spec' found by the Board to be of rptable interest or value due to its age, size, historic association, ecological value, un- usual species or configuration. f i person: pny individual, corporation, association, or 1 other entity; or any agent or employee thereof. i property owner: The person or entity shown as owner of the property in the county tax rolls. i protective barricade: p man-made barricade designed to t . prevent disturbance of the tree's growing envirornnerit. The i barricade shall be substantial enough to keep out vehicular traffic and all construction equipment and material. i -2- i :_. ORDINRNCE 95-89-44 RN ORDINRNCE RMENDING THE CODE OF ORDINRNCES OF THE CITY OF RTLRNTIC BERCH, RMENDING CHAPTER 23, VEGETRTION, BY RMENDING RRTICLE II, TREES, TO PROVIDE FOR TREE PROTECTION, TO PROVIDE FOR R TREE CONSERVRTION BORRD, TO PROVIDE FOR PERMITS, TREE INSPECTION REPORTS, SITE RLTERRTIONS, RE- MOVRL RND MRINTENRNCE OF TREES, PROVIDE FOR EN- FORCEMENT OF THE ORDINRNCE RND PRDVIDING FOR RN EFFECTIVE DRTE, RPPERLS RND EXCEPTIONS. BE IT ORDAINED BV THE CITY COMMISSION OF THE CITY OF RTLANTIC BERCH, FLORILIR: Section 1. Chapter 23, Rrticle II title is amentled to read TREE PROTECTION RND MRINTENRNCE, and Rrticle II is amen- ded by the adtlition of a Preamble and Statement of Intent and Sections 23-23 through 23-29 are addetl to Rrticle II, and Sections 23-16 through 23-19 of Rrticle II are amentled to read: TREE PROTECTION RND MRINTENRNCE The Purpose and Intent of this Rrticle is: • To promote the health, safety, welfare and general well-being of the citizens of Rtlantic Beach through the preservation, conservation antl proliferation of trees and vegetation within the City; * To protect antl enhance the nature tree canopy of the City as well as to encourage the development of ad- ditional tree canopy; ~- To prorate and improve aesthetic integration of the natural antl ran-made envi ronnents in recognition of their meaningful contribution to the quality of life of the cornunity and its citizens; • To promote the conservation of energy, oxygen produc- tion, carbon dioxide absorption, and wildlife habftat through the protection of trees on public and private property; ~ To provide for the prevention of soil and beach ero- sion and to cont rihute toward the reduction of noise, dust and air pollution by the preservation and reten- tion of trees and vegetative cover. s~. CITY OF ~tla«tic Senek - ~loaida October 7, 1992 To: Rlan C. Jensen, City Rtt orney ]I60CEAN BOVLEVABD P.O. BOX 26 ATLANTIC BEACH, FLORmA 92433 TELEPHONE 19011242]% From: Carl Walker, Beautification Coordinator(-~ He: Rttached Ordinance Rmendment Rlan, as discussed at the Tree Conservation Board meeting of October 5, enclosed is the completed draft of the pro- posed amendnen to the Tree Preservation Ordinance. If you should have any questions or comments, please give me a call. It is on the agenda for first reading for the Commission meeting of October 26. cpy: Kim Leinbach, City Manager CHANGE ORDER Comraaor. ABA Septic Tank 8 UtilRres Daze: 70/SI92 Owner: City of Atlamic Beach Jacksonvi8e, Fkxida Project Title: Buccaneer Water System Improvements Atterrtion: Robert Townsend G & J Project No.: 90327 Change Older No.: 1 You are hereby requested ro compy with the following changes form the contract Oceuments fTEM DESCRIPTION OF CHANGE(S) DECREASE IN INCREASE IN NO. CONTRACT CONRRACT PRICE ($) PRICE ($) 1. 8' PVC PIPE 10 LF @20.92 209.20 2A. 17 DIP PIPE 73 LF @ 41.30 3,014.90 28. 1 EA 8' GATE VALVE @647.00 647.00 3. FITriNGS .38 TON @ 5160/TN 1 •~~~ 6A 8• SLEEVE @ 1600.00 1.600.00 68. 24 X 12 T.V. 8 S. 1 EA :.206.00 ADD 5.206.1X) 68. i6 X 12 T.V. & S. 3247 DEDUCT 3,247.00 7A. 3/4 SERVICE DEDUCT 5 EA @640.00 3.200.00 78. 7 SERVICE ADD 6 EA @850.00 4,250.00 8. CONC. DRNE DEDUCT 138 SY @ 25.00 3,450.00 9. ASPHALT PAVEMENT 309 YDS @ 19.23 (DEDUCT) 5,94207 10. GRASS SODDING ADD 619 SY @ 3.71 2.296A9 11. CURB DEDUCT 116 LF @ 16.49 1.91284 12 CONC. ENCASEMENT 47 CY @ 137.50 6.46250 15. 12 GATE VALVE 5 EA @ 1200.00 6.OOO.IXf 16. 12 D.1. SSB MJ PLUG 2 EA 97.86 17 X 7 D.I. SSB MJ TAPPED PLUG 53.18 TOTAL DECREASE $24,214.41 )00000000300( TOTAL INCREASE X)0000000003( $25,335.43 NET QNCREASE) (CiGAM9G) CONTAAC7 PRICE $ $1,121.02 The Stm of 57.121.02, fs hereby added to [he total contract f~• and the total adjusted Corrtraq price to dare 6 dl0f¢by 5743,210.81. The time provided for completean in the cornraa is unchanged by NjA calendar days. This document chap becane an antendmem to the comract and all provisions of the comract will apply hereto. Liqu;tlared damages (wnl be) (win not be) assessed ar SSA /day. Recommended by: ~-~ Date: /0592 AccefAed by: Date: /O -S = 9 Z Approvetl fry: Y~`^" ~~a"°~°~''a~ Date: 10-16 -4Z Owner Qri-ec1,r eF P~b~ ~efks f t O r r •• O ~HH .. r r O W J J,+'> d s 6 0 6 d W CL ttY.6 Y Y w W Y G w L u Y • K m N O r b 0 0 0 0 N O 0 0 0 o O OO ` o O O Z r O P! N N N O f b O o o O m r N o 1+0001~ObNNMNOm=NMrI~NN r < •bNrf~+b r11 n9Nf O f ~N MN MM N n ... o OC N N N N 0 0 0 0 00 O O O 00 0 0 o 0 0 0 O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 O O O O O O O O o O O O O o O O O M M N N N N N N M M N N N M N M N N N N N M J w m F MMRMMNwl ww wwN NNNMwtN •. 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O Z N Z O 0 Z O N ~ o ° o < Ni r r v r u °C ~ u0 a cl- ~ o O ~- ? p ~ O n ° F d L n N yj D C V ~ w L W + Ct ~ N o U o °C a o r .~ ~ O E O v Z < m'o_ c. o E w ~ = c' ° n ~ " '~ I u V Vo < Z L Z YL O4CV V V 3 ~aa3N 4~ L ~ Y ~ i-LEu _~~sr ~€E_3 ~ ^ 4 °~'a~ 4~L L A ~ Y L_ V n-nc ~a ~nY°c <E°+ a .. ~'> ' nc s oa~~p _ v ~ _ L 4 _ ; L Lo o~uoo rY_ $otov X333 L 4 O Y C Y ~ O n °-aG~ Uj ,`O!VY ~w:o ~-° m cU n~ L .OY + D A V L E nrac ~ n Y- u o E a~ ~ L C y V H d^L w <~ a Q~ .7 ~c ~: Q oa 7 ~~ O D W O p ! W r < c ~ ~ V ,_ c ~Q E ~• H ~ p ~~ .7 v e .~ W ~ .. ~'d'E Y V ~ V D O ~ in v°iZ7 G< F Z O U L O O OZ C Y O I~1I Y yCC~ -1 YC I nz '-' o I W Y ' sag ~p a~ ~C ~~ 5~ ~Z ~~ ~~ Q~~ 2~ JYY ~C 0~ ~~ CITY OP ATLANTIC EEACE CITY COlMISSIOA MEETING STAMP REPORT AOBINA TT@1: Final Paymenc Mayport Road on bore and Jack Water Main Extension SOBHISTPD EY: Robert S. Kosoy, Director of Public Works ~~j.~/ ~,/ PATE; Oc [aber 16, 1992 ~~ Q HACLGYOUlN: Upon Completion of cons[uc[ion on Mayport Road Water Hain Improvements, an increase of ;1,121.02 vas required to complete the project. This increase vas the result of various items increasing and other items decreasing in their amounts as built. The Final Change Order clearly itemires [he particular items. Homes are coming from 400 40 O1 533 6300. AB Water and 430 43 O1 533 6300 Buccaneer Water Approve Final Estima [e 6 Final Change Order . Final Estimace and Final Change Order R6YI01PD ES CT1T MARACER: AGENDA ITEM lb..~c ~. P' iit. ,- 4 J J m } J N z 0 W Q •~, W Z d Z 1~ J F- 3 W Z ti J 0 W 3 V N .+.I~ N a ~ I II ~ , I ~I II ~~ I ~ ~I I I~ I ~ I ~ I I ~ fir, ~" ~ 1 ~~ ~~~~ I I ~ ~ I ~~ i ~ ~ I ~~ 'I ~ ~~ I I I ~-~ - ~ I I CI I I ~ ~I I I ., I ~ I i t I l l i I I ~ ~ m I I II I , I I ; I I _ ' ~~ I I ~ I I I ~ II ;~ ~ I I I I x H I °+ I ~ I W I m n l I I I _' I I I ~ I I ~ i ~ I ~ I ~ V I I I I I I ~ I ~ ~ l I I I I ~ ~~~ TI m I I I I I I I I I I I II I I J I I I I II I 111 ( I 1 I I I II N . ~~. - ~'W I I ~ I I 1 I I I I I I I l l l l l l l ~I r t 'I ~<' ~~ II L I) ~ ! „ I I ,i l! M 1 1 1 1 1 1 1 I 'O ~ II l l i I I I I, I ~l . ~II 1 I iil II i= I I I I .;. . zlBll ! IWmq ~~°Jm I ! ~~ il I', !I I w l I I ( I I II I f i11i Ilil ;III I 1 ll I I 1 ~ l 11 iil ~11 ; ' ~ ~ f I "~ ~~~IW it II ~ ~` y `5 9~? . I 1 II I ~~I III 1I 1 ll li lll I ~ I I I ~ o~ ~a I II ~; ~ I I ~. I I II III •! I I~ ~ ~ ~ ~' ~~ i ~ ~ ~ ~ 1 F' ~ 1 I 1 i I ( ~II '~I it I 1 1 ,I 1 1, CITY OF ~Qtlartli ~eaek - ~losisla um sAnvrlerx Lnn~ ATLA.MTIC BEVCH. F10RIDN 722771181 TEI.FAIOI.E 19M12ii5W FA.\ (rM121138L7 October 22, 1992 N E N O R A N D U M TO: Kin D. Leinbach/City Manager ~~~~// FROM: Robert S. Kosoy/Director o£ Public Works ~F`~1"~`~ RE: HATER AND SEWER COMMITTEE REPORT t27 The Water and Serer Committee met on the Eclloring dates: October 8, October 14 and October 22, 1992. The Eolloring individuals participated: Comnisaioner Lyman Fletcher, Kim D. Leinbach, Kirk Wendland, Alan Potter, George Morley, Harry E. McNally, Tin N. Tornaend, Maureen King and Bob Kosoy. The Connittee reviered the aultiple tasks required by Planning, Engineering, Finance Adniniatratian, Operations/Personnel and Public Relations. It rae decided to prepare a Critical Path Schedule and the latest update is attached. The events that are complete are noted rith a check and the Critical Path ie highlighted in blue. Please note than any delay in items along the Critical Path rill delay the entire schedule. RSK/tb attachment cc: All Attendees File - WSGR ~.:- . _, ~a > ~` V O o ~~ ZE 7 u~ ~~ ~~ '~ Q i Z 8 ~~ O Y d z a 0 m 711; ~; : ; 11 1 1 !11 1 1 1 l i l I I I II I I j ~j !;II!il! I I I I . II '';I;ii!I j l' ilil ill ' I l i II ;IIIIIII ' Il l j . I il l I' !;11;11 1 11 111 lliiii I i I I II "'lil''a,I o I I II II '' a, I, , ~ jM'vi ~ I I ~ I I III i III 111'1'1 I I I I I I I l V I I .' ~„ I I ~~,yl ~ l O I j I I , i I j I~ gp 9~ d 1 ; I I ~.yd+E u ! Y ~{ I i ' A ~ 1 - g ~{ ~ 14V 1 I h ~ . yy H a ~ 'i ; A u d' r i~0 V I~ . i o ~ I, I I wi r 'I ^? 3 °iw° j . ~~y i ~t~io I II II.. I' .I II I I I i li ~ I I ~ ~ . II I I I I ! I I IIII Illi II II' '1I I I . = > I , I I I I ~ ~~ II ~~ II ' 11 I ~ Il ~ II ~ I I .l 1 .111 111 1111 1 11 ~!, ~ 1° ° 8 , Y ~ li I I I jl c ~' ' ,, p~wlljl \ ~ I I I I .11 1111 II~It >:I I ,I l II II I I,I ll~~ ll ~i .I j j i II I Illllil' - 'li s ~( I I ! I 1 j' i~ ; I I~ ' ~ ! I I'~;~ I I ~~ Q ~~'; I I ~, II I I I ! ~IIII!k~I 'wlI!ill I ' I ~ « 'k ill l a C ei. L ~, I . j I ~ i I I ~ .,~ ~ ~ I I I i m a ~~. e - . i : ~ h I , I I ( Ig I l i ' I I= II il" I Ii1111I C ~ I I ~ l I ~ I m I ~ I i j ~ I I I I ~ I i~ l I ~ I ~ I I I l ~ i -In ... l I I I ` _ I I I E E7 d S a a i G aim.,.-_:.:.,_ S L BID N0. 9293-3 - TWO (2) 1993 MITSUBISHI TRUCK MODEL FE449HD WLTN 8.0 CUBIC YARD MARTCO "PAK-RAT" SIDE LOADER COMPACTOR, OR EQUAL TOTAL AMOUNT BID FOR TWO (2) 1993 NITSUHISHI TRUCK MODEL FE449HD WITH 8.0 CUBIC YARD MARTCO "PAK-RAT" SIDE LOADER COMPACTOR, OR EQUAL PLEASE INDICATE MAKE AND MODEL OF TRUCK BID: (Dollars) Submittal: BIDDER BUSINESS ADDRESS SIGNATURE CITY, STATE b ZIP CODE TITLE BUSINESS TELEPHONE BID N0. 9293-3 - Page 5 - SPECIFICATIONS COI4ACTOR - (Cont'd) CONTROLS 1. There will be dual controls for the dead-man packing and ejector mechanism on each side of the body adjacent to the loadiong doors. 2. Tailgate control will be located only on the driver's aide for safety reasons. This control also automatically unlocks and locks tailgate to body. 3. The Body-Lift System lifts the body hydraulically eighteen inches (18") above [he truck frame. 4. A toggle-switch throttle advance for the dead-man packing cycle will be provided for use with a 12-volt solenoid along with a sloe-burn fuse. LIGHTING Body lighting will comply with all existing applicable regulations. PAINTING Body will be cleaned and all veld slag removed. Cleaning will be in keeping with good, accepted industry practices. A good, high-grade zinc oxide or similar-quality primer will be applied, followed by two finish coats of high-gloss transport enamel. MOUNTING Hount ing will be [o chassis and body manufacturer's engineering specifications. SILENCE OF SPECIPICATIONS The apparent silence of Chis spec if ica[ion and any supplemental specifications as to any details or the omission from it of a detailed description concerning any point will be regarded as meaning [ha[ only [he best commercial practices are [o prevail, and [hat only materials of first quality and correct type, size and design are [o b used. All workmanship is to be firs[ quality. All interpretations of this specification shall be made upon the basis of this statement. ~.. iv -.- . BID N0. 9293-3 - Page 4 - SPECIFICATIONS COMPACTOR - (Con['d) PACKER PANEL CONSTRUCTION - (ConC'd) 2. The packer panel will ride inside channels preven[iong side sway of panel with heavy-loading Erom one side. TAILGATE CONSTRUCTION 1. Tailgate will be constructed of 10 gauge braced steel with 3-inch channel for added strength. 2. Tailgate will raise straight up in channel door frame with two 2-inch I.D. ram-type hydraulic cylinders. 3. The tailgate will close automatically when activated and will be held in place under pressure. 4. A "C"-type neoprene gasket will be securly affixed to the tailgate perimeter. I[ will provide a watertight seal along the lower edge of the body. EJECTION SYSTEM 1. Unloading will be by [he ejection method. 2. The packing panel will act as the ejector panel and will be powered by two 4-1/2" I.D. double-acting cylinders. 3. The packer ej ec[or panel will traverse the full length of the body. 4. The packer ejector panel will 6e capable of being retracted or extended from any position between full extension and full recrac cion. HYDRAULIC SYSTEM 1. A complete hydraulic system will be provided, consisting of the following components and functions: a. Two 4" I.D. packing cylinders: packing b load ejection. b. Two 2-1/2" I.D. tailgate cylinders: lifting S locking of tailgate. c. Dead-man controls: one valve controls all functions with separate spools. d. Hydraulic 11 G.P.M. vane pump, or 9 G.P.N. clutch pump: power co system. e. Pil[er assembly complete: filters oil at high volume "Full- Flov", with by-pass and replaceable cartridge. f. Hydraulic reservoir (12-gallon capacity) [o provide pump best available flow and insure cool operation. g. Hydraulic hoses, of double-wired braid cune[ruc[ion, designed to wf [hs[and four times working system pressure. 2. Hydraulic panel is located within the housing of packer ac the front section. HID N0. 9293-3 - Paxe 3 - SPECIFICATIONS 8.0 CUBIC YARD MARTCO "PAK-RAT" SIDE-LOADER (HSLC 8 "COHPANION") COMPACTOR Eight (8.0) cubic yards, measuring all available void storage area from the ejector panel in the body rearvard to [he tailgate. BODY CAPACITY 8.0 cubic yards BODY CONSTRUCTION 1. Roof: 12 gauge steel 2. Sides: J.2 gauge steel 3. Floor: 10 gauge steel 4. Understructure: 10 gauge formed channel, cvo longicudinals, thirteen inches vide at [he floor, three inches vide at [tuck frame. S. Bracing: Body will have adequate bracing at all points to withstand repeated application of maximum packing pressure without distortion of members. All body side sheets and bracing will be continuously welded for maximum strength. BODY DIMENSIONS 1. Body Length: 132.0" 2. Overall Width: 68.5" 3. Height above Frame: 73.0" 4. Side Doors (Nid[h Neigh[): 34" x 44.0" 5. Top Doors (Width x Neigh[): 34" x 36.5" 6. Body Weight: 3,500[ PACKER PANEL DIMENSIONS 1. Packer panel will fill the Interior width of-body. 2. Packer panel height will fill [he interior height of body. PACKER PANEL ACTION 1. The packer panel will transit [he full length of body, clearing the total area of all refuse. 2. The packer panel will be pove ted by [vo 4" x 22" x 1-3/4" I.D. double-acting single-stage hydraulic cylinders. The cylinders will be affixed to the front floor of the body equidistant from each side and to the scissor assembly a[ the rear. PACKER PANEL CONSTRUCTION 1. The packer panel will be constructed of 10 gauge and 3/16" steel plate with 3/H" cubing. ~. .. ~x.~_... PAGE 2 - SPECIFICATIONS Fuel Tanks: Electr icel System: 33.0 Gallons 60 AMP Alternator 2-12 volt Nafntenance Free Batteries Standard Equipment Noc Listed: AM/FM Casae tte Cab engine access hatch In cab brake fluid level check 8 Way adjustable driver's seat In cab windshield washer level check 2 Large work order compartments Load proportioning valve for equalized braking Intetmittent Wipers 3 speed Heater/Drfroster 3 speed fan with full floe ventilation system Fuel/Water separator California type mirrors Vacuum assisted exhaust brake Ceramic Glov plugs for cold weather starting Tilt cab yarning light Lov Vacuum light Battery light Brake light Passing light 3 Seat passenger compartment Dndercoat ing wax injected Additional Peatures for 1993 riodels: In Cab Body Light Switch Bedeaigned Instrument Panel Additional Galvanized Sheet Metal Lattice Aluminum Step Plate Cab. ID 6 Clearance Lights Dual Fuel Water Separator Longer Subframe Rein£orcemen[ ~_ Alr Conditioning (Add) Freight: F.O.B. Atlantic Beach, Plorida i 1 i i CITY OF ATLANTIC BEACH j 8ID N0. 9293-3 ~ TWO (2) 1993 MITSUBISHI TRUCK MODEL FE449HD WITH 8.0 COBIC YARD MARTCO "PAK-RAT" SIDE-LOADER COMPACTOR OR E UAL I SPECIFICATIONS ~ 1993 FE449HD: 13,500 CYW '~, Wheelbase: 148" I Engine: 4D34T 4 Stroke 4 Cylinder Inline wetercooled direct Snj ection. 238 Cu.In. Turbocharged Dry Sleeve Deisel. 253 lb.ft. Torque @ 1800 RPN 135 H.P. @ 3000 Air Cleaner: Dry Paper Element With Snorkel Starter: 12 Volt Clutch: Single Disc 11.6" Hydraulic Control Diaphragm Spring Dry Single Plate With Spring Dampener. Transmission: JATCO Automatic Axle-Front: Reverse Elliot "I" Beam Rear: Full Ploa[ing Type Pinal Reduction Gear Ratio: 5.714 Tire Size: LT215/BSR16E-BPR Tubeless Radial Traction Type on Rear Steering: Integral Hydraulic Power W1[h Adjustable Tilt Telescoping Column Suspension: Reinforced Spring Pkg. Front b Rear Pront: Semi Elliptical Laminated leaf springs rlth double acting shock absorbers Rear: Semi Elliptical laminated leaf spring with double acting shock absorbers with frt. b rear stabilizer bate Brakes: Hydraulic Vacuum Servo-Dual circuit ven[ilavd trin caliper disc front, drum rear Parking: Internal expanding type on propellaz shaft. ,~ r is _• -: . is has implemented a drug-free workplace program shall be given preference in the award process. Es tablfahed procedures for processing bids will be followed if none of the tied vendors have a drug-free workplace program. A form for this certification is included with the bid forme. Joan LaVake Purchasing * * * * * * * * * * * * * * k * * * * * * * * * * * * * * * * FLOEIDA TI:fES-UNION: Please publish one time on Friday, October 2, 1992. Submitted by Joan LaVake - 247-5818. ii - Y Y' ~_ I >~ CITY OF ATLANTIC BEACH INVITATION TO BID 9W SEM1IINOLL I~AD ATLANTIC 9EAC11, FIAND7N J33J15r15 TELERIONE 19a13h5Bea FA% 19a11t15103 NOTICE is hereby given that [he City of A[laoCic Beach, Florida, will receive sealed bids in the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233-5445, until 2:00 PM, Thursday, October 15, 1992, of ter which time bids will be opened and read aloud for TWO (2) 1993 MITSUBISHI TRUCK MODEL PE449HD WITH 8.0 CUBIC YARD MARTCO "PAK-RAT" SIDE-LOADER COMPACTOR, OR EQUAL. Bids must be submitted in duplicate, and shall be enclosed in an envelope endorsed "BID N0. 9293-3, TWO (2) 1993 MITSUBISHI TRUCK MODEL FE449HD WITH 8.0 CUBIC YARD MARTCO "PAK-RAT" SIDE-LOADER COlffACTOR, OR EQUAL, TO BE OPENED AFTER 2:00 PM, THURSDAY, OCTOBER 15, 1992." Specifications and Bid Forms, and information regarding the bid, may be obtained from the Office of the Purchasing Agent. 800 Seminole Road, Atlantic Beach, Florida, telephone (904) 247-5818. Bid prices must remain valid for sixty (60) days after the public opening of the bids. Goode and services proposed shall meet all requirements of the Ordinances of the Ci[y of Atlantic Beach. The City of Atlantic Beach reserves [he right [o reject any oz all bids or parts of bids, waive informalities and technicalities, make award in whole oz par[, with or without cause, and '[o make [he award in what is deemed to be in the best interest of the City of Atlantic Beach. PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response to this invitation must execute Porm PUR 7068, SWORN STATEMENT UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s), in [he space(s) provided, and enclose it with the bid or proposal. However, if you have provided the completed form to the submittal address listed in this invitation and it vas received on or after January 1, 1992, [he completed form is no[ required For the balance of the calendar year. IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Statutes, effective January 1, 1991, preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect co price, quality, and service are received by the State or by any political subdivision For the procurement of commodities or Contractual services, a bid received from a business [ha[ certifies that b.'. 5s: - October 2, 1992 BID N0. 9293-3 - Two (2) 1993 MITSUBISHI TRUCK MODEL FE449ND KITH 8.0 CU. YED. MARTCO "PAK-RAT" SIDE-LOADER COMPACTOR, Mailing Lis[: Jacksonville Mack Trucks, Inc. 1986 Nes[ Beaver Screec Jacksonville, FL 32209 Moody Truck Cencer 4600 Phillips Highvay Jacksonville, FL 32207 York Truck Equipment 321 N. Lane Avenue Jacksonville, FL 32205 Tallahassee Mack Trucks, Inc. 4740 Blouncscovn Highway (Highvay 20 West) Tallahassee, FL 32314 Tom Nehl Truck Co. 417 S. Edgevood Avenue Jacksonville, FL 32205 Miami Nack Trucks, Inc. 6801 N.N. 74th Avenue Miami, FL 33166 Solid Haste b Recovery 5500 Rio Grande Avenue Jacksonville, FL 32254 Municipal Sales 6 Leasing P. 0. Box 90306 Lakeland, PL 33804-0306 Palm Peterbilc GMC Tzutks 2441 South Scate Road 7 Fort Lauderdale, FL 33317-69999 ~. Fier->-.~.. CITY OF ,>~Ya.rtie $azek - ~leuda October 16, 1992 eao sEnunul.E xwu eTUVnc aeacx. FLOam~ nuis+as TELERIOYE 11 W1 Zf~-SYW FAX 1>rMl 2(ASIaS M E M O R A N D U M T0: Joan LaVakei Purchasing Agenc FROM: Robert S. Kosoy/Director of Public corks .Y'~~,~' RE: BID ANALYSIS FOR TNO SMALL GARBAGE TRUCKS MITH COMPACTORS We have analyzed the bids opened for the [vo small garbage trucks vich 8 CY compactors and the bid analysis is attached. Moody Truck Center and Ray Pace Nasce Equipment corrected their bids subsequent [o the bid opening, stating that their bids were for one truck only. Therefore, the corrected bid prices were: 1. Jacksonville Hack Trucks, Inc. 566,406.56 2. Moody Tzuck Center, Inc. 66,800.00 3. Ray Pace's Naete Equipment, Inc. 96,629.60 4. Solid Naste and Recovery Systems, Inc. 67,560.00 Since the low biddez. Jacksonville Mack Trucks, Inc., conformed with the spec if £cacions, as did all ocher bidders, it is hereby recommended that the bid be awarded co Jacksonville Mack Trucks, Inc. RSR/mc A[tachmenCs cc: Rim D. Leinbach/City Manager C1audle Hogans/Superintendent "_ ,. CITY OF ~tla.rkY ~taek - ~losidst F0a SFa1NiOLE R[NO ~_. -_._ _.___._._-___ aTWNrIC aEAC11. FL01m1lrD}5ys !\ TELEPHONE (aNl 2(FSB00 tl \_ FA%p0112lASFW October 26, 1992 AWARDS COMMITTEE MINUTES THURSDAY, OCTOBER 15, 1992 The Awards Committee met on Thursday, October 15, 1992, a[ 2:00 PN, to receive bid advertised as Bid No. 9293-3, TWO 1993 HITSUBZSNI TRUCK riODEL FE449ND, NITH 8.0-CU. YD. HARTCO "PAK-RAT" SIDE-LOADER COMPACTOR, OR EQUAL. Present at Che opening were City Hanager Kim Leinbach, Public Works Director Kober[ S. Kosoy, and Purchasing Agent Joan LaVake. Invitations to Bid were mailed co nine (9) prospective bidders shown on the accached Mailing Lis[. Four (4) bids were received as follows: TOTAL PRICE BID Jacksonville Mack Trucks Jacksonville ; 66,406.56 Moody Truck Center 33,400.00 Jacksonville Corrected to: 66,800.00 Solid Waste and Recovery Systems, Inc. Jacksonville 67,560.00 Ray Pace's Waste Equipment, Inc. 48,314.80 Jacksonville Corrected to: 96,629.60 Based on the bid analysts and evaluation performed by the Public Works Director and his staff, it 1e the consensus of the committee that it recommend to the City Commission thac it accept the bid From Jacksonville Mack Trucks in the amounc of 566,406.56 as the loves[ responsible bid meeting bid requirements and specifications, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agenc ~ , CIIY OP ATLAI7TIC BFACH CITY COIOfISSION MEETING STAFF REPORT AGENDA ITEM: PARKING ON POINSETTIA STREET IN VICINTY OF 230 TO 294 POINSETTIA SIIBlQTTED BYc Robert S. Kosoy/Uirec [or of Public Works~~~ DATE: OCTOBER 22, 1992 BACRCRO[IMD: Several residents appeared at the October 12, 1992 Commission Meeting regarding [he parking on Poinsettia S[ree[ near [heir homes. As directed, we visited [he area and will attempt to recommend short and long term solutions. SHORT TERM -Each home in the 200 block of Poinsettia which is a one-way south street, has parking for 2 [0 3 vehicles in each driveway. This capac icy is better than on many City streets. The roadway is narrow and particularly across from house no.'s 208, 222, 206, 230 and 234, the grassed right-of-way, which is signed for No-Parking on the east side of the street, has been rutted and damaged due to vehicles backing or pulling onto the grass. We did no[ contact the school to move Che fence 10' east since this would not provide any relief. The north 400' of the fence is too close co the school's buildings to be moved. The south 200' would provide limited relief for about 4 to 6 homeovaers. In the Short Term, if [he Police Department concurs, we would reco®end replacing the No-Parking signs with Parking by Permit Only signs. These signs would be installed after the 300 LF or damaged shoulder area is regraded and limerock placed. LONG TERN - The Long Term solution would be to install underground drainage on the ease side of the existing roadway and build a 7' asphalt shoulder for parking. This work .would cost approximately $12,000.00 BEC014410)AZION: With concurrency of Police and Cicy Commission, ve could do the Short Term solution in FY 92-93. Arr~^'r"^'e; None ,,( //~ }n( REVIEWED BY CITY MANAGER: 9N !' 1 / • ~ Ai// G AGENDA ITF3i No. ~ 3t- ~. ¢:. :._. ~,,~~. o.-~.~ ate..-~~- -~ ~ ~t~ ~,,, a.~~,:,ti.Q ~,,.eQ.;.a~ .Soy. ~~~~,.~.~,. ~- aye ~:~.. ~• ~~:.~ ~- .L.._. . ~.,^~ -~ ~ ~~ 1y~1~_ ~- i _ ~, ~,.~J.~IRG11A ~: :{~ k 2i I r '~ r ~ ;,,~rt~C :~ ,;_ ~~_; ~r _,r F 1 f~f J .. ~ , F... _. _~ ' r ~ _ I _j~~~'~~ i 1 i ., '~ ~ ' ,_ ~< i --~ ~j, 1: ,~/~ i ';~ I ~~,, <<,r~; ,i /~/'h~iL~~/(~,~ _ :1 r. ss~~ _. - , ---, ~ ---, ~--~ P ~ f-- - -i -- - ~~ 1 c . ~ \;~J\ ' 'ts 14,2, , ' :ck ~Y ~ ecte.r K ~.. > ._~~~ RG 2 1. NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .P'-';. iiii \L__JI \~~i n. w.r.o-..r ~ucuz~~s. F. n ~.~,;1~fCCY~ ~ ~~6~.lTl / v / ~ ~ ~ 1 CITY OF ATLANTIC BEACH ~- CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Proposal by Reuben Buffkin for expansion of Singleton's Mobile Home Park SUBMITTED BY: George Worley, City Planner DATE: October 20, 1992 BACKGROUND: Mr. 8uffkins Droposal to sell two lots adjacent to Singleton's Mobile Home Park (MHP) to them for their use and inclusion in the MHP was discussed by the Community Development Board October 20th. The size, location and current zoning of Lhe two lots was considered. The Zoning of the MHP being half RG-1 and half CG, commercial in combination with the fact that Mobile Home Parks are NOT "Permitted Uses" lead the Board to conclude that this will result in an expansion of a non-conforming use. During the discussion the idea of acquiring these two parcels for City park use was debated and found conceptually agreeable by all parties including Mr. Buffkin and the owners of Lhe MHP. The owners agreed that there was no nearby play area for the many children resident in the MHP. RECOMMENDATION: The Community Development Board unanimously recommended that the expansion of the MHP not be approved. The Board then unanimously recommended that Che City Commission investigate the potential for acquiring these two lots as a small park or playground. ATTACHMENTS: 1) Zoning map with lots to estion. REVIEMED 8Y CITY MANAGER /~~ ~ v „~ _ ~ ,~ AGENDA ITEM NO. ~~ '~..~'~ .0~ ~~d ~, ~ ~ 4:_ KiBET Carson Merry Baillie, Director 1923 Beach Avenue ~t(C'll OCT 2 2 1992 Atlantic Beach, FL 32233 OcLobez 22, 1992 City Commissionezs Atlantic Beach, Fla. _ i Deaz Eewzis5-i-enez: =^i~~,1.~'~ ~"~1~1y I would like to begin Ly thanking you ail foz the encouzage ma nt you have given us in pz oducing this ueu cultural addition to cur vondezful beach community. Beginning a theatze - on any scale - is no easy task, as just putting on the play is only the beginning. Building an audience involves extensive outreach including stoz ies and pictures to the papezs, other publications, and setting up interviews and appearances on radio and TV. But in the actual community, a visual aide is worth a thousand voids. Along these lines ve axe hoping you will considez alloving us to put up a sign like the ones realtors - use during the week of our productions, one on the East Coast side and one on the Ocean Hlvd. side. Sign ordinance t17-1 specifies certaln signs axe exempt, e.g. public, chazitable oz religious institutions located on the premises where the event takes place. Since ouz plays aze foz the public, and specifically FREE to A.H. zesidents on Thursdays, it appears ve would fall into this category. ABET had enquizies from the beautification committee about helping to raise funds foz the planting of trees, and ve o£f ezed to have the night before the official opening of our next production on Fziday the 13th of November (the 12th) as a special Gala Preview Night in Aid of Trees, suggesting it be a benefit at which attendees could contribute to that purpose, enjoy an inspizing evening of theatze and the committee membezs could serve h'ocs d'oeuvze either before or at the intermission. This is the kind of community activity we intend to do as possible. Foz ins La nce our SD-Plus Dzama Workshop, now in full suing Wednesdays from 2 to 4 pm., is offering a free pexf ormance its final afteznuon, Oct. 11 at 3 pm. It will consist of monologues, both sezioos and humorous, and scenes fcom famous plays, some done as wader's theatze. All of us at ABET would like to thank you Eoz considering this :dea uL .::. uai ~cwiudec oL our pextuzmances, with special appreciation fox alloying us to become an integral part of the cultural life of Atlantic Beach. Mo s_ t sincezely, °-~i Carson Nezzy Ba iiiie Debby Drapez Kazen Gaz zett Megan Pl~ifer R A t CITY OF s ~eae~i - ~louda ws sEAnnote awn y_J_ _-- _. _ _ AMhTiC BEACH. FLORBIA J32U~SN5 TELEPHD!iE 19011'.43~Sae0 ~\ FA% 1~)1lF3aU3 October 23. 1992 Honorable Mayor and City Commission Members Atlantic Beach, Florida Dear Mayor and Ci[y Commission Hemb ers: Please find enclosed a copy of a letter from Carson Herry Baillie following up her request to place a sign in the front yard of the Adele Grage Community Center announcing the plays she has in production during season. Irrespective of the provision cited in our Code (a matter our City Attorney may want [o review and recommend), I believe it is a policy decision of our elected officials as to whether a sign should be place on municipally-owned property. One alternative suggested by Commission Waters a[ the last meeting incorporated some sort of changeable sign announcing events for all users of [he facility. This matter vas requested for reconsideration during the October 26, 1992 Ci[y Commission meeting and ve will be most happy [o provide addi[iosal assistance as you require. Sincerely, ~lf/~ ~. ~~~~~ Wim D. Leinbach City Manager KDL.det RE: KDL.66 /~ '~ yl Atlantic Beach Storm Water Management tidlity Program Frea~ier) ~ E'tiaWn far ~ ArPow Tact 6 - DaMap 1lfarta Plan t. - Ideoli[y and aaot Problems s73oo n3ao SO 2- ErsWIe Allemafivr8 7,900 0 0 3. - Progro Caocepmal Deaigos 10.800 0 0 4.- Cart poaiyyp 8300 0 0 5. _ proPs~r gepmt 10300 0 0 6._ ~ 4.600 0 0 7, _ m Cammm~s 3.2(10 0 0 Sabtalal 553.000 57.500 50 Tuk F. SJaWBID CaooepoJ Pest Apptiu4eo 1, _ p~ AppEpyan 53.200 m f0 Z - MapppR 4,000 0 0 3. - m Cammems 3~A0 0 0 Sabmnl 5(0,400 SD m TOTALS (339,850 f87.000 s125,000 ~'. 5- S<' €' MOOW.A3. Paae 1 d3 iwi~n ~c AtlaBtk Beach Storm Water MaBagement Utility Program Pt~iarY Budeei Batlwatra for Plmdoe Pmpaeeo Ibaoe 3 Baden Estimate RY 91.92 Bear Complete Billing I)au Gaze 531.000 531.000 PLaoe 1 Budget I+Y 91-92 FY 92.93 Eazimate Itm Dees Tat A • SarreYiuD MappiK, rod IoreolarY 1.- Ioveuay 59,000 59,000 SO 2. - Mapping 32550 0 32550 3. - 77 300 0 30830 Sabooml 5118.850 59.000 f63,400 Tat B • NPDES Part I Apptio4ou I. - Iegal Aot6otity 51,800 51,600 SD 2 - Soma ID 8,000 8,000 0 3. - Port 2 PIm 1,000 1,000 0 /. - Maoagemem Pmpam 0,800 4,800 0 s.- FonlEeaomas z6ao zeoo 0 6.- Mfg 3,800 3,800 0 7. - m dmmma 5500 S 00 0 saumm rn5oo m5oo m 1r:Dgs etsa Apptirafim 8. - 1-eeal Amhorily 51,500 SO 51500 9. - Source ID 500 0 500 I0. - (Laza~tiw (Smplmg ody) 38.100 0 38.100 il. - Maoagemmt Pmpm 10,000 0 10,000 12 - Araeamem of Ht6xti~mea 2,000 0 2,000 13. - Meeaop 4,000 0 0 Is. - m commmta ss.ooo a u aoo sacmml wl.loo so ss~,loo Tat C - NPD&S IadWial App4eatior 1. - Paepaze 2 Appticamos 510,000 510,000 f0 z- mcnmmeob zooo zooo 0 saumnl slzooo slzoao so Tot D - Q~7 and QaYiy Eraioation 1. - H9tobpc Modeling 59500 50 f0 2 - Hydrdie Modetiog ]zooo 0 0 3. - wear Quality Analysis 4500 0 6 00 saennl 526.000 t0 tz500 su/umwa0s.l+~ac l dz iaizlyz 3,_~_ In We event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CI.IENP will ezucise reaeonableass m conteadttg any bill or portion thereof. No imerest will accnte on any contested portion of the baling until mutually resolved. Schedule These awly anthorued tasks will commence afro dre CONSULTANT receive authorization ro proceed from the CITY. It is anticipated that the storm water data will be conducted prior ro completion of the Part 2 NPDFS application (due May 17, 1993); howevu, because this program u dependent ov normal weadrer conditions. h may be tteassary [o continue sampling 6eyood this date. The CONSULTANT wr71 keep the CITY notified of the progress of the ata® water collection program. Approved for CLII~P[' sy Title Date Approved for CH2M HQ.I. Southeast, Inc. sy Tide Date Task 6.14 Respond to Comments The CONSULTANT will respond to one se[ of comments from the U.S. EPA about the NPDES storm water peewit application. The DELIVERABLE from this task is a letter artd required supporting infomtation ro address EPA's direr[ questions. Task C. Industrial Storm Water NPDES Permit Application This task is already authorized and completed. Task D. Quantity and Quality Evaluations This task involves performing the production-level computer simulations to determine the hydrologic and hydraulic responses of the wazetsheds to the selected design storms. Tn addition to storm water quantity computations, water quality loading impacts from nottpoint t:oarces of pollution typically found in storm water runoff will be determined. The only work authorized in this scope is to perform water quality analyses. Tasks D.I amd D.2 will be conduced az a future daze. Task D3 Water Qsality Analysis The average a®cal pollutam loadings will be computed for each outfall reported in the Part 1 application. These computations will be based oo staedard loading CmtCtimr data, average amoral prceipiratioq amd predominaert load use in the otetfall's draimage basin. An estimate of the seasonal loadmga wrL also be determined. This information is requited for the NPDES Put 2 application and will lie peeseened there fast. However, water quality consideratioas wr71 also be addressed m the Matter Plan as part of future work authorization. The DELIVERABLE in this task wilt be a report included in the Pan 2 NPDES appEcaion. Task E. Devebp Storm Water Master Plan Tack E.1 is aheady authorized acrd completed. The temainutg tasks (E.2-E.7) wr71 be conducted u a funve date. Compensation Each task will be coedtecttd and billed ro rite CITY on a time plus expenses basis. Labor cysts shall be based on salazy cost times a 2.3 multiplier. Reimbursemem for direct expenses will be on the basis of actual charges when famished by commercial sources and on the basis of txrecau rues when famished by the CONSULTANT. Total billings are na to exceed an increase of 5125,00 over already authorized services. Additional services may be roquested by adderdum with an appropriaze increase in fees that will be identified m the addendum. ~- r events for laboratory analysis). The list of parameters aril quality assurance methods is described in the wet weather sampling plan. The laboratory processing and repotting of the results will be redacted within thtir standard time flame (thrx to four weeks). The deliverable from this task is the water quality daze from the laborazory and field notes from the sampling team. These data and a description of the sampling program will be presented to the CITY in the Part 2 NPDF.S permit application. Teak B.11 Management Program A storm water managemem program will be developed with the cooperation of the CITY. The main elemwts of the program shall htcludr. (by FPA requirement): • A description of sauctuml and source connol measures • A description of a program to detect and remove illicit discharges and improper disposal iruo the storm sewers • A description of a monitoring program for discharges from municipal landfills, hazardous waste treatmem, disposal and recovery facilities, irdusvial facilities that are subject m Section 313 of Title ID of the SARA, and industrial facilities that ate determined to wmribute a subamtttial pollutam loading m the system. • A description of a pro~am to implemem and maimain stmcturel and ntoa- strocntral best mattagemem practices from cars<ruction sues. Development of the plea must include a comprehensive pla®ing process that includes public ptaticipmon trod the accessary imetgovemmenual coordinazion. Since the CITY is a mapplicant whh the City of JarYsonmlle, proper intergovemmemal coordinatioe will be required to dgetmioe bow the 0117 can participate with the Jadrsonvr7le managemem progam. The CONSULTANT aril the CITY wn11 draft a detat7ed approach to developing the maoagemerg plan is s timely fashion. Additional intermediate deliverables will be idemified durio8 this process. Task B12 Aawmmt of Effectiveoese A platmiog level estimate of the effectiveness of the managemem program prepared in Task B.11 will be ittcladed in the Part 2 permit application. Only those parameters and elemerus of the maeagemem program that can be readily gasntiFFied will be ineloded. other elements of the program. like nos-twurntrat comrols tied public education, cazmtx be gtunuified. Task B.13 This task is fa The CONSULTANT m attend special meetings with the U.S. FPA in Atlama, as appropriate, to address rnncems std queatiats abom the CI'I7's NPDES permit application. At the request of the CITY, this task will rwt be authorized miler this Task Order. ': Task B. Preparation of NPDFS Pertuit Application The City made a Part 1 NPDFS municipal storm water permit application May 18, 1992. The City is a co-applicant with the City of lacksonville and the necessary wet-weather sampling plan required for this application was developed by Jacksonville and submitted to EPA in November 1991. Part 2 of the NPDFS application must be completed by May 17, 1993. Tasks B.1 through B.7 deal with the completed Part 1 Application and Tasks B.8 through B.14 deal with Part 2 of the NPDES permit application which is vscluded N this scope of services . The DELIVFRABLE from Task B will be five copies of the Part 2 permit application and supporting dtxvmemation. The completed applications will be sent to the CP_7 for signing and submittal to U.S. EPA (2 of the 5 copies). A draft copy of the permit will be delivered m the Cf['1 for its review. One set of comments from the C1TY wt7l be solicited prior to firtaliang the application. Tasks B.1 through B.7 Part 1 Appliestion These tasks have already been autlwtized and completed Task BS Legal Authority >n Putt 1 of the application, the C1TY repotted to have adequate legal authority to operate its storm wets facilities. However, there may be additional ordinances tMMu~d to establish ittterlotxl agteemems for cooperating with the City of JarYsonvt7le m to implemem a rtew element of the management program. The CONSULTANT will make recommetdatioos m dte Cf[7 if aw otdinanoes are rteeded. The permh application will describe how the CITY wiB »se its legal attthority to implement the managemem plan Task B9 Saarce ID This task wt7l develop en inventory of industrial sm~ water dischargers (using EPA's defmrtiou) for each watershed in dx CITY. The primary sotrrce of this irtfo~ation will 6e the property tax role std strxt atlas. Those industries in the CITY which mast be itrveatoried will be locaud on the maps provided in the Part 1 application No additional fold wodc wrll be performed to evaluate possible comtection poirus. Talc B.10 Characleriration This talc deals solely with the field collecion and laboratory analysis of storm water rtvaff samples. The wet weather sampling plan fr described in Volume IV, of the Part 1 NPDPS application for the City of Jackswtville. This plant calls for the City of Atlantic Beach m collect std provide analytical services to obtain the U.S. EPA-required storm water data from on outfall. The wllection program conducted by the CONSULTANT shall cotdorm m the U.S. FPA-approved sampling plan (Volume IV). The program will include the collection std analysis of water quality from three representative storm events plus one field duplicate (four Task Order No. 3 City of Atlantic Beach Storm Water Management Utility Program Task A. Surveying, Mapping, and Inventory of Facilities Components of this task develops information for the NPDES perm¢ application and the Storm blazer Mager platy Although the information needs for each are similaz, the level of detail is different. An Inventory of Facilities is sufficient ftor thenecess~ two licomt lee theme already been completed. Most of fie stsveying std mapp' g azy P Master Plan and is included in this scope. Task A.l is aleady authorized and completed. Task AZ Mappittg Mapping will be prepared at a scale of 1 inch equals 2011 feet with one foot comotus mdi~. The accorxY of the comouring will be to Naflonal Map Accuracies for this scale of mapping. Nvury percem of the contours wtIl be accurau to within 1/1 contour interval std the remaining un percem will be within one cauour irtterval. Tn areas where dense trees obscure the grourd, the cartours will be dashed and plotted to the The DELIVERAELE from see the ground and may trot carf'otm m standard map acW[a<ies. this task is one set of 24 inch by 36 inch, 1 irch equals 2110 feet scale phao base map sheets with one foot cantatts and spa elevations superimposed. only topographic information will be irteluded on this map. Teak A3 Sarveyiog Srrrveying must be accomplished to establish 6orizonW and vertical consul poirns for the mapping task. Fifteen horiaomal and twemy-seven vertical consols will be established for aerial targets. After the targets have beet placod m the field. an aerial flight using a prectsron mapping camera will be com¢aed m obtain black and white photos suipble for preparhrg topo(paphic mapping at a scale of 1 inch equals 1A0 feet showing I foot contours (nee Task A2). Steaeaswpic tomtits priop will be developed of the negatives. These data wiIl be repined for use in Tank A2 and there are m direct deliverables m the City of Atlantic B~cl[ in this task. Additional asveyrsg std Plotting of cross-serxiapl profiles of drainage fac0ities will be rtecessa[y m campleu the master plsnnhrg. Thin portion of Task A.3 wtll be cortduaed at a fame dau. ~'. t ; RECEIVED OCT13~ Engineers Planners Economists Scientists October 12, 1992 GNV2898880 Mr- Robert S. Koaoy, P.E. Public Works Direttor 1200 Sandpiper Lace Atlmmc Beach, Florida 322334381 Dear Bob: Subject: Swpe of Services for Task Order No. 3, Atlantic Beach Storm Water Maoagemem Utility (SIv1U) Enclosed is Task Order No. 3 that describes new work m be completed in Fiscal Year (FY) 92-93 for the Athmtic Beach SMU project. This wodc (and fees) is in addition to PY 91-92 tacks which are being carried over imo the new fispl year u~l they are completed. The primary activities for the new fiscal year are topographic mapping std completion of the sta® water NPDES permit application. Jim and I wiB review the scope of services and schaJde to execute the agreemem with you on Thursday (October I5, 1992). Siocerdy, CH2M HILL ~C~ Pmject Mam6or mlgl93translet «: J® Scholl CMM H4L Gav!esHUe Once 1701 NW I Im ?bce. GoinesHne. FL 3160S315B AJa.331.1dd7 FO. 9or Id]Q39, Gavu~svAe. FL 3161G~i0p1 FAx SCk1.331 5310 ~. CIIY OP ATI.ANTIG BFdC0 CITY C014fISSION 24tTINC STMT REPORT AGENDA ITEH; Storm Mater Utility Task Order No. 3 SilglQyYEp gy; Robert S. Kosoy/Director of Public Morks~7 X17 ppTE; October 20, 1992 SACRGBOOND: In a con[Snuation of our Storm Mater Management Utility Program, the design consultant CH2N Hill, proposes [o tomple [e Task Order No. 3. Spetif itally, [his Task Order consists of the following: Task A. Surveying, Rapping A Inventory of facilities cask B. Preparation of NPDES Permit Application. Detailed descriptions of the Sub Task are attached. The proposed fee for these [asks ate no[ Co excees 5125,000.00. Monies are coming from 470 4700 538 3100. RECOPPm®dTTOp~ Authorize CN2N Hill to complete Task Order No. 3. A.l.~~S: Two copies of Task Or er No. 3 opo al. nREVIP3fE0 BY CITY MANAGER: [~ ~Cii26~ {t,,,_ `~ ~ _ /~,r / AGF2UfA I7E27 N0. ~~~~ _ ~-. --~~ -_ _.~.~ JGI lo[_I I ;.. HUUL L~ _`/~ f'U1 A6n C.Jm~rm SCpben A Hould DATE: TO: COMPANY: FAX NUMBER: NUMBER OF PAGES: FROM: CLZENT/HATTER ti0.: .IENSEN ~ HOULD Aznnasro nr iwr ]OB NON7H'ttaBp gIIyEEf POSE O/tR(:$ BOX be167 JACIC4~ONVILIE BE1CH. P10Ra]A ~22WO18] F.9X 11iEMORANDiP.11 IBWi ~&2SOD Pat 160H a~s.9Yep October 26, 1992 Time:~Od_~_ Diane St. Laurent City of Atlantic Beach (904) 247-5805 (including cover sheet) ALAN C. JENSEN, ESQ. Ordinance Amending Sec. 6-16 MESSAGE ~ Diane: This ordinance should replace the two (2) Ordinances listed on the Agenda for tonight's meeting under S.A. and 5.8. Please give Don Ford a copy of this Ordinance for his review. Thanks. Alan The information contained in this facsimile message is attorney privileged and confidential information intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone and ret+irn the original r,.essage to us at the above address Via U.S. Postal Service. Thant. vou. it=. ,: hear ...... f ~<. ~ NM r~F -r emotion 3. This Ordinance shall take effect immediately upon its final passage and adoption. PA88ED by the City Commissicn on first reaUing this day of , 1992. PA88ED by the City Commission on second and final reading this _ _ day of _ _, 199z. ATTEST: MAUREEN KING WILLIAM I. GULLIFORD, JR. City Clerk Mayor, Presiding OY#Scer Approved as to #orm and correctness: ALAN C. JENSEN, ESQUIRE City Attorney J. f f- i ~ f (b) There is hereby adopted Section B of the 1991 Edition of the Standard Building Code for valuat ion of all building and structures, exceot single family Yesidences, in orde r to determine bulidinq permit fees. The valuation of s ingle family r esidence s shall be as follows: TYPICAL DESIGN OF EACH TYPE AFFORDABLE (BBC) AVERAGE (BBCj GOOD LUYURY ROOF PLAN fi Min slope Simple To 5: 12.L OY T To 7:12 Cut up Steep oomplleatsd BaA~ 2 Dormer many eormaza ROOF COVER Shingles 20 yr Shingles 20 yr Shingles 30 yz Concrete, clay best shingles CHILING Plat 8 deg.tall Vault in LR/DA Wa11e 9 deg Nall• to 30 deg CONFIGURATION LA/XBR vaults, overall, eany trays vault/trays NINDOWS AND X111 finish, B/G Paintod alum. eowtopa, Top show detail GLASSWORx B/G transoms, D/G merry O/a ftaneA E7CTERI0R Plywood no brick Wood/vinyl Much masonry Greet detail, FINIBB accent brick beet masonry MILLWORK Nnrrov minimum eaei< Crown chair guilt ups, taller bane clear video steps PI%TUAES cheapest 1 bath Xaeter=Better 2+ bathe 3+ bntha Roll barn=Xin. Upgrades Deat fixtures BEATING 6 Minimum to State Central ay stem BeteeY BEER Beet E Glles COOLIRG lLOOAING 24 oz carpet 1 upgcatle type Tile bathe, Nnrble, wood vinyl some wood plus 6NCIASED Single carport 1 c 2 garage Dbl oversized 3+ overalsed PARKIRG FOOTPRINT Aee[an9uler L oz T w/porch L, T,N w/porch Btap levels, SBAPE very complicated $/square foot $ 26.50 5 35.50 $ 53.00 $ 70.00 +- All references to valuation of single family homes are hereby deleted and substituted by the "Valuation of Single Family Residences". 8metien 2. The provisions adopted herein shall prevail over any existing sections of the Atlantic Beach code to the extent said existing sections are contrary or inconsistent herewith. g~INANCE No. ~5 `~~- oZ3. AN ORDINANCE AMENDING SEC. 6-16 01 TEB ATLANTIC BEACH CODE, ADOPTING VARIODB BTADIDARD CODEB RELATED TO INSPECTION AND ENFORCEMENT OF EOILDING PROVIBIONB, ADOPTING A SCEEDOLE FOR PERMITS FEE6, AND PROVIDING AN EFFECTIVE DATB. NNEREAB, Sec. 6-16 of the Atlantic Beach Code adopts the Standard Building Code and a Recommended schedule of Permit F!!s for the purpose of establishing rules and regulations in connection with buildings and structures, and XEEREAB, the city Commission desires to adopt, in all respects, various standard codes relating to building, fire prevention, gas, mechanical, plumbing and electrical, and NHEREAB, the City Commission desires to adopt a new schedule of fees for building permits. NOR TREREFORE, be it ordained by the City Commission of the City of Atlantic Beach, Plorida: - SECTION 1. Sec. 6-16 of the Code of Ordinances oP the City of Atlantic Beach, Florida, is hereby amended to read as follows: "Sec. 6-16 Adoption Of Standard Codes aad Pals. X (a) There is hereby adopted for the purpose of establishing rules and regulations for the construction, alteration, removal, demolition, equipment, use and occupancy, location and maintenance of buildings and structures, including permits and penalties, the following nodes: (i) Standard Amusement Device Code-1985 Edition; (2) Standard Building cute-1991 Edition with Revisions; (a) Standard Existing Building Code-1991 Edition with Revisions; (4) Standard Fire Prevention Code-1991 Edition with Revisions; (5) Standard cas Code-1991 Edition with Revisions; (6) Standard Housing Code-1991 Edition with Revisions; (~) Standard Mechanical code-1991 Edition with Revisions; (8) Standard Plumbing Code-1991 Edition with Revisions; (9) Standard Swimming Pool Code-1991 Edition with Revisions; and (30) National Electric Code-1990 Edition. 'dpi.-. ,~_ .. Cbs.-~..... PAGE 15 MINUTES, OCTOBER 12, 1992 The Mayor referred to upcoming vacancies on Code Enforcement, Community Development, and Pension Boards. Ne referred to Dr. Venn, Barbara Bonner, and Pat Pillmore and indicated they were appointed to fill unexpired terms and therefore, had not served for a full term. He felt it they desired to continue to serve, they should be reappointed. He asked that this matter be placed on the agenda for the next meeting. Since the expiration date on the COde Enforcement Board had already expired it was decided to reappoint the Code Board members, subject to their acceptance. Motion: Appoint Dr. John Venn and Barbara Bonner to Code Enforcement Board, subject to their acceptance to serve No discussion before the vote. The motion carried' unanimously. There being no further business the meeting adjourned at 11:15 p. m. William I. Gulliford, Jr. Mayor/Presiding Officer A T T E S T: NAME OF COMMAS. M S V Y V N Edwards x Fletcher x x Tucker I x x Waters x Gullif ord x V V PAGE 14 NAME OF OCTOBER 12, 1992 COMMAS. M S Y N Motion: Ask the Duval Legislative Delegation ~letcher to sponsor a bill extending Atlantic Beach ucker city limits westward to the Intracoastal aters waterway uliif ord No discussion before the vote. The motion carried unanimously. Commissioner Fletcher asked to receive agenda packets on i on Wednesday instead of Friday, prior to Commiss meetings. Motion: Receive agenda packets Wednesday dwards letcher instead of Friday ucker Mayor Gulliford felt this would place a burden on staff. aters ulliford Commissioner Edwards felt items to be placed on the nd thus agenda would come up on Thursday or Friday, a the agenda. would not be able to be placed on Commissioner Fletcher felt receiving the packets on to study the i me Friday afternoon did not allow enough t material. It was decided that the City Manager will give a report concerning providing the Commission with agenda packets i on on Wednesday instead of Friday at the next Commiss meeting. Commissioner Fletcher withdrew the motion and Commissioner Waters withdrew the second to the motion. Commissioner Fletcher referred co the Interlocal Agreement negotiations with the City of Jacksonville. He 30 reminded everyone October 19, 1992 would constitute days since President Jones visited the City. It was reported the next in-house committee meeting would be October 13, 1992, and a meeting with the held Tuesday , City of Jacksonville negotiating team was scheduled for i ew 1992 at 10:00 a. m.. He asked that a rev October 20 , of the progress of the negotiations be placed on the agenda for the next Commission meeting. The City Clerk was asked to advertise the upcoming meeting and future meetings. The Mayor reported the New Baptist Church, Lewis Street, invited him to participate Sunday, October 18, 1992, at their services at 9:30 a. m. He indicated he would be ttend the out-of-town and invited Commissioners to a service. x PAGE 13 MINUTES, OCTOBER 12, 1992 practical. Commissioner Fletcher indicated his desire to look at the tree, and have the matter referred to the Water and Sewer Committee for recommendation. Motion: Defer action for two weeks and have the Water and Sewer Commietee make a recommendation Motion died for lack of a second. The question was called and the motion carried by a 9-1 vote with Commissioner Fletcher voting nay. The Mayor asked Carolyn Woods the status of the Tree Ordinance and she advised it would be forwarded to the Commissloners before the next meeting. 9 City Manager Reports and/or Correspondence: The Mayor presented the City Manager with a certificate indicating he won the City Manager's Blood Donor Challenge. The City Manager reported Duval County had been declared a disaster area, and residents had been notified to file claims if they had damage during recent flooding. The City Manager reported he had been contacted by the Fire and Rescue Department of the City of Jacksonville regarding their silver anniversary of service. He reported they asked the City of Atlantic Beach to recognize this event by purchasing an ad. The Commission did not desire to purchase an ad at this time. 10 Mavor to call on Citv Commissioners. Citv Attornev and City Clerk• Comissioner Edwards reported the Florida League of Cities failed to recognize the City in connection with hurricane support to southern Florida. He indicated he would write a letter to the League indicating that the City assisted those cities that were damaged by the hurricane. Co®issioner Fletcher reported the deadline for local legislation was Wednesday, October 28, 1992. He reminded the Commission discussions had been held to extend Atlantic Beach City limits westward to the Intracoastal Waterway in mostly undevelopable marsh north of Atlantic Boulevard. NAME OF COMMAS. M S V Y V N Edwards Fletcher x Tucker Waters Gulliford PAGE 12 MINUTES, OCTOBER 12, 1992 order to J. w. Meadors Construction for the amount of S24,099.00 for installation of a Freedom Fiberglass aerator at the #2 water Plant_ Commissioner Edwards asked Mr. Townsend if money would Rave been saved if this had been discovered some lime ayo to which Mr. Townsend indicated some money would have Seen saved. It was determined the money would come from the Water Reserves. The question was called and the motion carried unanimously. Resolution 92-31 - A RESOLU^aION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS Mayor Gulliford introduced in full, in writing, Resolution No. 92-31. Motion: Approve Resolution No. 92-31 No discussion before the vote. The motion carried unanimously. G. Request approval of change order #1 for 6t6 Street, Howell Park and Russell Park Sanitation Sewer rehabilitation project Georye Worley explained a two foot cypress tree approximately 70 feet in height had grown directly over a sanitation sewer line. T. V. tapes indicated that a clay line was settling under this tree and it was just a matter of time until the pipe would collapse under the weight of the tree. He asked Commission approval to remove the tree at a cost to the City of S2,700 to 53,000. Commissioner Fletcher asked if the tree could be saved. A discussion ensued and it was determined it would not be practical to save the tree, as it would cost S19,805 to move the sanitatary sewer line. Motion: Approve removal of tree in Howell Park which had grown over sanitatazy sewer line at a cost of approximately S2,700 to S3,000. Punds will come from the contingency fund 410 4101 535 4900 A discussion ensued concerning the possibility of removing the tree and it was determined it would not be NAME OF COMMAS. M 5 V Y V N Edwards x x Fletcher x Tucker x x Waters x Gulliford x Edwards x x letcher x ucker x x aters x ulliford x PAGE 11 MINUTES, OCTOBER 12, 1992 Motion: Approve Resolution No_ 92-32 Chief Thompson briefly outlined the PAVE grant. The question was called and the motion carried unanimously. E. Appointment of representative to the Metropolitan Planning Organization Mayor Gulliford reported Nick Nicholson had indicated his desire to resign from the Metropolitan Planning Organization and he nominated Jim Lucas to serve on the Organization representing the City. Motion: Appoint Jim Lucas to serve on the Metropolitan Planning Organization No discussion before the vote. The motion carried unanimously. Gene Montanye, 1731 Beach Avenue, indicated he had been asked by the Mayor to recommend someone to serve on the Parking Committee. He reported he gave Bill Ebert's name to the City Clerk for action at the Commission meeting. Notion: Appoint Bill Ebert to serve on the Parking Committee No discussion before the vote. The motion carried unanimously. F. Request approval of change order #3 replacing the old wooden aerator at ~F2 Water Plant in the amount of 524,099 with Resolution 92-31 relative to budget adjustment for transfer of funds Tim Townsend reported the #2 Water Plant at 2301 Mayport Road still had its original redwood tray aerator. This unit, as those at Water Plant #1, was to have been replaced as part of the water plants improvement project es designed by Gee S Jensen. Ne reported a review o£ the plans at the time of the bid revealed this omission. He recommended initiating a change order to J. W. Meadors Construction for the amount of 524,099.00 for installation of a Freedom Fiberglass aerator at the #2 Water Plant. Motion: Authorize the initiation of a change NAME OF COMMRS. M S V Y V N Edwards x x Fletcher x Tucker x x Waters x ulliford x dvards x letcher x ucker x aters x x ulliford x dvards x letcher x ucker aters x x ulliford dvards letcher ucker x aters ulliford _ _ .:y „,.._ PAGE 10 MINUTES, OCTODER 12, 1992 present to the Tree Board the Tree Survey for Phase I within two weeks, by the next Tree Board meeting, and (3) present the tree survey for Phase II at a time agreed upon by Centex and the Tree Board. In addition: Centex to negotiate with the Tree Board to come up with tree removal standards for the Selva Linkside Phase II PUD No discussion before the vote. The motion carried unanimously. D. Report on status of PAVE Grant and placement of modular unit in Donner Park with Resolution M92-32 relative to budget adjustment to transfer funds associated with lease of modular center for Donner Park City Manager Him Leinbach reported concerning the status of the PAVE Grant in regard to a modular unit for Donner Park. Ne asked for Commission approval to rent a modular unit for 12 months at a cost of S700 per month. He indicated the program would have to be evaluated carefully and he recommended proceeding for no longer than 12 months to see how the program worked at Donner Park, and if it was successful, to come back to the Commission for approval for a permanent situation. Notion: Authorize staff to rent a 24' x 54' modular unit from Diamond Engineered Space at a monthly rental of 5700 for a period not to exceed twelve months with monies to be taken from the reserve account of the Convention Development Tax Fund Mr. Lei Mach explained in order to complete the matter a budget adjustment had been included and funds would be taken from the reserves of the Convention Development Tax Fund. The question was called and the motion carried unanimously. Resolution 92-32 - A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS Mayor Gulliford introduced in full, in writing, Resolution 92-32. NAME OF COMMAS. M S V Y Y N Edwards x Fletcher x Tucker x x Waters x x Gulliford x .,: PAGE 9 MINUTES, OCTOBER 12, 1992 Mayor Gulliford felt the Tree Ordinance should not be a burden to a developer or a business, and he felt Continuing to table a consideration was unfair to a developer who was attempting to utilize and develop property in a meaningful fashion. Commissioner Fletcher indicated the inability to proceed was due to Centex not providing information requested by the Tree Board. Carolyn Wood, 395 Poinsettia, Chairman of the Tree Board, explained Centex provided no information concerning a retention pond. She indicated they did not have plans, elevations, or sections of the retention pond. Mr. Hainline indicated a retention pond area was indicated on the plan, and the trees had been surveyed within that retention pond area. Ms. Wood indicated the Tree Board had a problem with the attitude of Centex wherein they were not cooperating in providing information asked by the Tree Board. Mr. Hainline stated Centex was not aware the Tree Board required information concerning the design of the retention pond until shortly before the City Commission meeting. A long discussion ensued regarding the retention pond and the information required by the Tree Board. Motion: Adopt recommendation of staff that the request of Centex Homes, developer of Selva Linkside Phase II, to move and remove 50+ trees of various sizes from an area planned to be a retention basis for storm water, be referred back to the Tree Conservation Board for action. It was detezmined the next meeting of the Tree Board would be Mcnday, October 19, 1992_ A discussion ensued concerning the exact property that would be developed and the proposed size of the lots. In a compromise, the Commission directed Centex, which it was determined had already provided information on trees in the proposed pond, to submit a survey of trees within 10 feet of the bond. Substitute Notion: Recognize a three-phase method for Centex Homes, developer of Selva Linkside Phase II, So do the following: (1) present to the Tree Board a survey for the retention pond, with 10 feet surrounding it, indicating the pond and the elevation, (2) NAME OF COMMAS. M S y Y y N dVdrdS letcher ucker aters x ulliford dvards x letcher ucker aters ulliford PAGE 8 MINUTES, OCTOBER 12, 1992 No discussion before the vote. The motion carried unanimously. B. Proposal to amend contract for Jim Jarboe - not to exceed S95,215 Mayor Gulliford presented an amended contract for Jim Jarboe, indicating funds would not exceed 545,215 during Mr. Jarboe's contract with the City. Motion: Approve amended contract for Jim Jarboe - not to exceed S45,215 No discussion before the Vote. The motion carried unanimously- C. Centex Homes appeal regarding the Tree Board Mr. Worley introduced T. R. Hainline, 1301 Gulf Life Drive, who represented Centex Homes, Building Contractor for Selva Linkside, Phase II. Mr. Hainline explained Centex Homes was appealing a decision of the Tree Preservation Board to table a permit for the relocation of 50+ trees at a retention pond area. He explained the Tree Preservation Board tabled the permit until Centex Homes provided a tree survey for all of Selva Linkside II. He indicated the source of the problem was not the Tree Preservation Board or its members, but the ordinance itself. He indicated even if Centex decided to provide the tree survey for all of Selva Linkside II, it had no idea what to show on the survey, how it was going to be reviewed, or how the survey was going to relate to the permit that was actually before the Tree Preservation Board, which was a permit for construction of a retention pond. in essence, Mr. Hainline felt it would be impossible to provide a tree survey for all lots, since it was unknown by Centex where the homes would be located. He urged the Commission to amend the Tree Preservation Ordinance, and he asked the Commission to reverse the decision and instruct the Tree Preservation Board that only the survey of the area of construction can be required under the ordinance. Co®issioner Fletcher felt the issue dealt with the internal administration of the Tree Board and that the Commission ought to have great respect for volunteer boards, such as the Tree Board, and not interfere with the internal working of the boards. He felt any decision should remain with the Tree Board. NAME OF COMMR.S. M S V Y V N Edvazds x Fletcher x x Tucker x x waters x Gulliford I x _1 -~ PAGE 7 MINUTES, OCTOBER 72, 1992 CROSS CONNECTIONS AND BACKFLOW DEVICES, AND PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented in full, in writing, Ordinance No. 80-92-50, said ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Since no one wished to speak the Mayor closed the Public Hearing. Motion: Approve Ordinance 80-92-50 on final reading No discussion before the vote. The motion carried unanimously. 8. New Business: A. Proposal for the City to purchase lots from Beaches Habitat adjoining the Public Works property George Worley, City Planner, presented a report from Staff concerning the purchase of two vacant lots adjacent to the city's public works yard from Beaches Habitat at a cost of S6, 500. The Mayor indicated the city would be buying the lots for less than the assessed value and, thus, he suggested the city should absorb the related closing costs. Motion: Approve purchase of two vacant lots adjacent to the City's Public works yard from Beaches Habitat at a cost of S6,500, with the City absorbing closing costs A discussion ensued and it was determined the lots could be valuable to the city for future expansion. Commissioner Fletcher inquired as to where the funds would be budgeted for this purchase, to which it was suggested funds were available in the Commission Contingency Fund. Substitute Motion: Approve purchase of two vacant lots adjacent to the City's Public works yard from Beaches Habitat at a cost of 56,500, with the City absorbing closing costs. Funds from the Commission Contingency Fund will be used for this purchase. NAME OF COMMAS. M S V Y y N Edwards x x Fletcher x Tucker x Waters x x Gulliford x Edwards Fletcher Tucker Waters x Gulliford Edwards Ix Fletcher ~ x Tucker x Waters x x Gullif ozd x PAGE 6 MINUTES, OCTOBER 12, 1992 Mayor Gulliford introduced in full, in writing, Resolution No. 92-29. Motion: Approve Resolution No. 92-29 No diSCUSSion before the vote. The motion carried unanimously. H. Resolution No. 92-30 - A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS Mayor Gulliford introduced in full, in writing, Resolution No. 92-30. Motion: Aprove Resolution No. 92-30 No discussion before the vote. The motion carried unanimously. 7. Ordinances• A. Ordinance No. 35-92-7 AN ORDINANCE AMENDING SEC. 2-315 OF THE ATLANTIC BEACH CODE, ESTABLISHING AN ENCUMBRANCE SYSTEM, AND PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented in full, in writing, Ordinance No. 80-92-99, said ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Since no one wished to speak the Mayor closed the Public Hearing. Motion: Approve Ordinance 35-92-7 on final reading Kirk Wendland explained the encumbrance system allows for proper reflection of expenditures. The question was called and the motion carried unanimously. B. Ordinance No. 80-92-50 - Public Nearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 22, UTILITIES, ARTICLE II, WATERWORKS SYSTEM, ADDING SECTIONS 22-42 AND 22-43 DEFINING AND REGULATING NAME OF COMMRS. M S Y Y V N Edwards x x Fletcher x Tucker x Waters x x Gulliford x Edwards x x Fletcher x Tucker x Waters x x Gulliford x Edwards x Fletcher x Tucker z x Waters x x Gulliford x PAGE 5 MINUTES, OCTOBER 12, 1992 areas, the strongest of which was that the successful bidder would have to be a properly licensed lawn maintenance contractor who had been in the lawn maintenance business for at least two years. It was determined the low bidder had been in business less than two years, and had only been experienced in residential and a small segment of landscaping at Regency Square. City Attorney Alan Jensen inquired whether the low bidder may have conducted business in another name prior to Jax Turf 6 Tree, Inc. Mayor Gulliford asked that a copy of Did specifications be available for the inspection of the Commission in the future. Motion: Accept recommendation of Committee to accept the bid from Commercial industrial Landscaping of Jacksonville, in the amount of 523,982 No discussion before the vote. The motion carried unanimously. Consent Agenda Item G - Bid report p9192 relative to sanitation truck Bob Kosoy explained he contacted BFI to discuss their experiences with Peterbilt products and was informed they were satisfied and were changing over their fleet from Mack to Peterbilt. The Bid Committee felt comfortable in recommending the #2 bid from Palm Peterbilt GMC Trucks of Fort Lauderdale, in the amount of S104,316.00. Motion: Accept recommendation of Committee to accept the bid from Palm Peterbilt GNC Trucks, Port Lauderdale in the amount of S104,316.00, with the condition the local Peterbilt dealer will assume maintenance with a standard warranty Commissioner Fletcher indicated his desire to refrain from using bigger trucks. Mr. Kosoy explained the larger truck will relieve the fleet, but that the City would be buying two smaller trucks in the future. The question was called and the motion carried unanimously. 6. Resolutions: A. Resolution No. 92-29 - A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS i» NAME OF COMMAS. M 5 V Y V N Edwards x x Fletcher x x ucker x aters x ulliford x dvards letcher ucker x aters ulliford PAGE 4 MINUTES, OCTOBER 12, 1992 At the request of Commissioner Fletcher Consent Agenda Ztems D, E, F, and G, were withdrawn from the Consent Agenda. Motion: Approve passage of Consent Agenda with the exception of Items D, E, F, and G Consent Agenda Item D - Emergency replacement of T-6 Gorman Rupp pump at B lift station in the amount of S7,684 Consent Agenda Item E - Emergency replacement of T-4 Corman Rupp pump at E lift station in the amount of S6,679 Commissioner Fletcher asked Tim Townsend, Plants Division Director, Public Works, to explain the need for the above referenced emergency replacements and he also asked to be informed of the budgetary funding concerning these expenses. With reference to Item D, Mr. Townsend explained on September 7, 1992 the pump casing for the #2 pump at "B" station ruptured and he indicated the cause of the rupture appeared to be excessive back pressure. He explained a new pump was ordered from the authorized dealer and installed. With reference to Item E, Mr. Townsend explained on August 31, 1992 the pump casing for the #1 pump at "E" station ruptured. He explained the pump was a 4" size Gorman-Rupp T sewer pump, and the cause of the rupture appeared to be the end result of electrolysis. He added earlier in the summer the pump casing for the #2 pump had ruptured and been replaced. The replacement for the #1 pump was quickly ordered and installed. It was determined funding for the above would be taken from the Renewal and Replacement account. Motion: Approve passage of Items D and E of the Consent Agenda No discussion before the vote. The motion carried unanimously. Consent Agenda Item F - bid report #9192-29 relative to lawn maintenance Commissioner Fletcher asked for an update on what had transpired since the last meeting with reference to bidding on lawn maintenance for the City. Commissioner Edwards explained in an effort to attract a more experienced and dependable contractor with a proven track record the bid requirements were tightened in several NAME OF COMMAS. M S Y Y V N Edwards X letcher x ucker x x aters x ulliford x dwards letcher ucker aters ulliford PAGE 3 MINUTES, OCTOBER 12, 1992 The Mayor pointed out the City did not initiate the action, and added the City's bond covenants would preclude the city from waiving impact fees. Commissioner Fletcher requested this matter be referred to the Water end Sewer Committee. The City Manager was directed to write to the regulatory agency requesting an extension of the October 31, 1992 deadline in light of current meetings with the City. The Water and Sewer Committee was instructed to report back to the Commission within 30 days. 4. Old Business• A. Discussion and related action concerning Actech proposed contract for construction of sports complex in Russell Park City Manager Kim Lienbach presented a proposed contract with Actech Architects for construction of a sports complex, and he asked the Commission to approve the execution of agreement between Actech and the City. He introduced Gerard Vermey, Architect for the project, who was in the audience. Alan Potter asked if the intent of this agreement was a fixed fee contract, to which Mr. Vermey replied it was a fixed fee contract. Motion: Approve execution of Agreement with Actech to construct sports complex Commissioner Fletcher suggested a committee be formed to meet with Mr. Vermey. The Mayor concurred and suggested everyone who would be involved in the sports complex, Such as Little League, Should have an opportunity to meet with Mr. Vermey. It was decided to schedule an open meeting, advertise it, and get all interested parties to meet in about two weeks time. 5. Cansent Aaenda: A. Request to hold a road block fund raiser by Jacksonville Beaches Lions Club B. Monthly report of the Adele Grage Community Center C. Water and Sewer Committee Report D. F~ergency replacement of T-6 Gorman Rupp pump at B lift station in the amount of 57,884 E. Emergency replacement of T-4 Gorman Rupp pump at E lift station in the amount of S6, 674 P. Hid report #9192-20 relative to lawn maintenance C. Bid report k9192-21 relative to sanitation truck NAME OF COMMAS- M S V Y V N dvards ~ letcher x ucKer aters ulliford y. .. ~._... PAGE 2 MINUTES, OCTOBER 12, 1992 NAME OF COMFHiS. M S ~ Y ~ N and the desire of citizens to contribute items on the list. He specifically referred to a cable TV connector for the Fire Department. Be presented a check to the Commission to enable the Fire Department to have a Cable TV connection. Jimmy Hill, 320 First Street, spoke on behalf of the IAFF and indicated he was upset with the negotiation process and he felt the Union and the City would be at impasse within the next week. He indicated the union was frustrated with the lack of action by the City Commission. 3~earances• A. Atlantic Heach Experimental Theater (Carson Merry Baillie) Carson Merry Baillie reported on the success of the Atlantic Beach Experimental Theater. She indicated some people had a problem finding the Community Center and she asked if a sign could be erected to identify the locatio.~ and upcoming plays, similar to a theater in Jacksonville that advertises on a structure in front of the building. Commissioner Waters suggested placing an advertising board in the Town Center which would indicate all upcoming events in the City. The Mayor asked Ms. Baillie to bring a picture or sketch of the sign she wishes to the Commission meeting for further discussion and consideration. B. Request to waive or modify impact fees for Oaks of Atlantic Beach Mobile Home Park (Ralph Sistrunk) Ralph E. Sistrunk, 1307 Isleworth Ridge Court, Jacksonville, spoke concerning Oaks of Atlantic Beach Mobile Home Park and a mandate it received from the Environmental Protection Board to dismantle its private sewer plant and hook up to the Atlantic Beach system by October 31, 1992. Mr. Sistrunk asked the Commission to waive more than 5200,000 in impact fees associated with the hookup to the city's Buccaneer sewer plant. He felt waiving the fees would not set a precedent because there was no other 20-year-old mobile home park in the same predicament. He explained the trailer park had already constructed wet wells, and had one master meter which would represent a savings to the City in billing and meter reading. ~ MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, OCTOBER 12, 1992 PRESENT: William I. Gulliford, Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters, III, Commissioners ', AND: Kim D. Leinbach, City Manager !, Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order by Mayor Gulliford. The invocation, offered by Commissioner Fletcher, was followed by the pledge to the flag. 1. Aooroval of the minutes of the regular meeting of September 28 1992. Motion: Approve minutes of the regular meeting of September 28, 1992_ No discussion before the vote. The motion carried unanimously. 2 Recognition of Visitors• Sonya Edwards, 230 Poinsettia Street, spoke concerning "no parking" signs on Poinsettia Street. She indicated the signs limited the parking of those who lived on the Street to a great extent, and she asked for some type of a compromise to allow residents to park. A discussion ensued concerning the possibility of the City stabilizing the ground with rock or sod and having the residents maintain it. Also, a discussion ensued relative to the possibility of asking the School Board to surrender part of their right-of-way to allow the City to widen the street, install a drainage easement, and thus allow for parking. The Mayor asked Bob Kosoy to study the matter and come up with a plan. Bob Kosoy was asked to meet with Chuck Gersbeck, 294 Poinsettia, in an effort to come up with a solution to the parking problem, and to report to the Commission at the next meeting. Ray Salman, 1633 Park Terrace East, referred to a "wish list" that had been discussed during budget preparations ME OF COMMRS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O Edwards x letcher ucker aters x ulliford CITY OF ATLANTIC tlEACH REGUWR MEETING OF 171E CITY COMMISSION, OCTOBER 26, 1992, 7:I5 P.M. AGENDA Call [o Order Invocation and pledge [o [he flag 1. Approval of the minutes of the regular meeting of October l2, 1992 2. Recognition of Visitors: 3. Old Business: A. Request approval for Phase III regarding S[rormwater Management+a l ay C 5 Plan wi [h CH2M Hill (Jim Scholl, CH2M Hill reO.) e. Oiscussion and related action concerning proposed signage at [he Adele Crage Community Center relative to Atlantic Beach Experimental Theatre play schedule (Carson Merry Baillie) C. Disccss ion and related action concerning [he proposed expansion of Singleton's Mobile Home Patk (City Planner George Morley) D. Report on [he progress of the Interlocal Agreement negotiations gyp(, ~`' (Jim Jarboe/Ray Salmon) „y_ ~ ~i E. Report concerning parking on Poinsettia Street (~/+G ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND MILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM NI LL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAPF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 4. Convent Agenda: ~~~~ A. Report on Bid /9293-3 sanitation truck with compactor ~ B. Water and Sewer Committee report C. Final payment for Mayport Road bore and jack water main extension 5. Ordinances: A. Introduction and first reading of Ordinance adopting the 1991 Southern Standard Building Code B. Introduction and first reading of Ordinance i25-92-23 setting permSt fees valuation that[ C. First reading and introduction of Ordinance f95-89-44 amending the Tree Preservation Ordinance, 6. Hev Business: A. Discussion and related ac[SOn concerning a proposal [o donate a lot in Donner Subdivision (LOG 10, Block 30, Donner Replat) to the Cicy (City Planner George Worley) B. Discussion and related action regarding the submittal of a preliminary plat of Trott A North of 19th Street by William Morgan (City Planner George Worley) C. Request nominations to fill vacancies on the Code Enforcement Board, Community Development Board and Pension Board of Trustees D. Discussion and related action regarding lease/purchase of 3 polite vehicles (Police Chief David Thompson) E. Discussion and related action regarding proposed reoganiza[ion of police supervision (Police Chief David Thompson) 7. Cif Mom$er Reports and/or Correspondence: A. ~epork on agenda pat ke~ fimeframe submi[ta~s B. Mayor [o call oo CI[y Corisaioners, City Attorney and City Clerk: Adjournment j NOTE: Imps ssee meeting with Public Works Collective Bargaining Unit Is - 5chedu leJ r,,. r.•zp r m on in ins iov .X::. iK OAKS OF ATLANTIC BEACH SEWER HOOK - UP EXPENSES CONSTRUCT CENTEX WET WELL S89,000 TIE-IN OAK'S LIFT STATION 39,000 TO CENTEX WET WELL INSTALL FLOW METER 56,200 INSPECTION & PAYMENT CERTIFICATION 5500 FINAL CERTIFICATION AND AS-BUILTS 5400 INSPECTION FEES 5300 SUB-TOTAL S 105,400 ~. i_. CONNECTION FEES REMOVE WASTE TREMENT PLANT S 2 3, 00 0 TOTAL COST ASSOCIATED WITH HOOKING UP TO THE CITY OF ATLANTIC BEACH Mr. Kim Leinback October 8, 1992 44 Sixth Street Atlantic Beach, Fl. 32233 In re: Oaks of Atlantic Beach - Sewer Hook up Ilmpact fees) Dear Mr. LeinbaCh: The matter of the Oaks of Atlantic Beach's request to be given relief from impact fees will come before the Commissioners at their Monday night meeting October 12th, 1992. For year information I am enclosing herewith a copy of the letter sent to Mr. Lyman T. Fletcher concerning the matter. Mr. F`letcher's letter is identical to the ones sent to the other Commissioners. Thank you so much for the help yye~n thu~ far. Kal h E. Sistrunk 130 1 Isleworth Ridge Court Ja ksonville, F1. 32225 fir"`. ..v_. I am enclosing a statement of costs to Oaks of this mandate. Please help these heirs and the Navy families that live in this mobile home park. Sincerely yours Ralph E. Sistrunk 13071 Isleworth Ridge Court Jacksonville Fla. 32225 Tel. 909 642-7432 _. but because someone in the governmental hierarchy said all privately owned sewage plants within 1/2 mile of a municipal sewer line must hook up to the municipal sewer system! Not only that, they must dismantle their sewer plant within a certain number of days! It will cost Oaks of Atlantic Beach $128,400.00 just to bring its lines to the Atlantic Beach Lines before a nickel is paid to the City of Atlantic Beach for the Impact fee (hook-up costs) which is quoted at $776.25 per mobile home! Oaks has 288 spaces despite the fact that only 150 are occupied by reason of the loss of ships. The payment of a fee of $223,560.00 over and above the sum of $128,900.00 to connect to the City Lines would in all probability cause these heirs to go under! And can you imagine passing this expense on to these navy families living on a small fixed income! Let me assure you I do not oppose impact fees. It is only fair that the developer pay his fair share of the cost of providing him with the services he needs to enable him to build and sell at a profit. The difference is clear, however. The developer can ad up his expenses (including impact fees) and decide what he has to charge for his development and then determine whether the risk is worth it or not. 8e has a choice. This Mobile home park has no such choice. They built this park with lower income families in mind - to provide them a nice place to live at a reasonable rental and to make a reasonable profit therefrom. These families that moved into this park had neither choice or knowledge that they would be subjected to an expense they could not afford! And that has been the reason for "grandfather" laws and ordinances throughout time. Give the old established business a break from a new financially suffocating law or regulation to the old business while still being completely fair and proper to the new developer. This is what Z am asking you to do, grandfather Oaks in under the old hook-up fee. Atlantic Beach will not suffer because of it. As the City sewer moves out toward the outlying areas not presently served they must build expensive wet-wells to hold the sewage until it can be pumped toward the plant. This has already been paid for by Oaks (That is they are paying for it at so much a month) Oaks has paid for a $6,200 flow meter which will make it unnecessary for a man to read each of the 288 meters,- only one! The father of the heirs who now own this park, Billy Williams was a good friend of mine and he died of a heart attack last year. When the commanding officer of the Mayport Base told me how desperately they needed space for enlisted personnel, Z convinced Billy lover his good judgment) to build this park. The cost greatly exceeded expectations, primarily because of the construction of the sewage plant. Also both of us were lead to believe that it would be taken off our hands by the City at a later date, we assumed purchased. Good motive, and profit motivated Billy and his heirs certainly deserve help from the City on this matter. 'J~r9 °>: Mr. Lyman T. Fletcher October 8, 1992 804 East Coast Drive Atlantic Beach, Florida 32233 In re: Request for a special ordinance excluding Oaks of Atlantic Beach, A mobile home Park in existence for over 20 years, from the payment of impact fee for sewer hook-up mandated by the Environmental Protection Board - Council Meeting October 12th, 1992. Dear Mr. Fletcher: I asked Mr. Leinbach if it was all right if I wrote to all of the Commissioners prior to the next Commission meeting to explain my position concerning the request I am making. I told him that Z had a tendency to be too wordy and that I wanted to take as little time as possible, but I wa rted to make sure the matter was fully covered. He assured me it was all right and therefore this letter. I am enclosing with this letter a copy of the letter I wrote to Mayor Gulliford, Jr. and I ask that you please read it before the meeting because it tells why I am making this request and why it is only fair and right that it be granted. Although I am a retired lawyer, I am receiving no consideration whatscever for this presentation. And although the mobile home park was originally built by the recently deceased father of the heirs and myself, at the request of the Commanding Officer of the Mayport Station, the only connection that i now have with the mobile home park is that I hold a second mortgage on it. If anything, i could benefit from the refusal of the Commissicners to give this park a break, since if the heirs of my friend cannot survive these unexpected expenses I will be the one who will get the park because of my second mortgage. (The first mortgage is small.) The value of the park exceeds my second mortgage. There is precedent for this. I own a small mobile home park in Tallahassee, Fla. The water for my park is serviced by my own water system. The City of Talla. decided it would be better to try to eliminate as many private water systems as possible within the area serviced by them. They therefore offered to allow my park for a certain period of time to hook up to its water system and pay no impact fee for doing so. All that vas to be paid was a small hook-up fee and then each mobile home would be charged the regular monthly fee. In the case of the Oaks of Atlantic Beach, it has been operating its sewage system in accordance with strict regulations for over 20 years. It is still operating it within the strict guidelines of the various governmental agencies. It is not required to hook up to the City of Atlantic Beach because it has failed to operate the sewage plant safely and efficiently, Mr. Kim Leinbach September 30, 1992 44 Sixth Street Atlantic Beach, Florida 32233 In re: Impact fees - Oaks of Atlantic Beach Dear Mr. Leinbach: Thank you so much for taking your time to discuss with me the matter of the sewage hook-up of the oaks of Atlantic Beach. For a person who has not had the best of luck in dealing with people in government, it is refreshing to talk to someone like yourself, courteous, personable, knowledgeable and helpful. I am indebted to Mayor Gulliford for directing me to you. I will make my written request to you to be included on the agenda of the City Commission within the next day or two. I am preparing ten packages setting out the request I will make to the Commission and the reasons for it. These will be sent to you for delivery to the Commission members and other appropriate parties within a week. Good City Managers are hard to find. Atlantic Beach is very fortunate indeed! i Sirs r you s,~ . Sistrunk 1 071 Isleworth Ridge Cour Jacksonville, Florida, 32225 Tel (904) 692-7932 cc: Hon. William I. Gulliford, Jr. Mayor, City of Atlantic Beach, Fla. 800 Seminole Road, Atlantic Beach, Fla. 32233-5495 i~a-, ~_ i OAKS OF ATLANTIC BEACR SEWER HOOK-UP EXPENSES OAKS SHARE OF COST OF CONTT. CENTEX WET WELL $89,000.00 COST TIE-IN OAKS WET WELL TO CENTEX WET WELL 9,000.00 COST OF AND INSTALL FLCW METER 6,200.00 INSPECTION 8 PAYMENT CERTIFICATION 500.00 FINAL CERTIFICATION AND AS-BUZLTS 400.00 INSPECTION FEES 300.00 SOB-TOTAL $105,400.00 ATLANTIC BEACH IMPACT (TIE-IN) FEE REMOVE WASTE TREATMENT PLANT 23,000.00 TOTAL COSTS TO OAKS TO COMPLY WITH ENVIRONMENTAL PROTECTION BOARD'S MANDATE TO TIE IN TO THE ATLANTIC BEACH SEWER SYSTEM '~; r W ~ OC1 g 1942 Mr. Kim Leinbach Oct. 3rd, 199244 Sixth Street Atlantic Beach, Florida 32233 In re: Request Of Oaks of At. Beach To Be Placed on the Agenda of the City Commission for the Meeting Oct. 12th, 1992 Dear Mr. Leinbach: Please place the business of the Oaks of Atlantic Beach Sewer Hook-Up Impact Fee on the City Commission Agenda for the meeting the Evening of October 12, 1992. Oaks of Atlantic Beach Mobile Home Park will request the Commission for a special ordinance excusing Oaks from the payment of Impact Fee in the amount of $776.25 per mobile home space for the 228 mobile home spaces in said park; Or in the alternative charge the said park the Commercial fee charged by the City of Jacksonville in the amount of $76,800.00; or in the alternative to deduct from the sewage hook-up impact fee the amount of $128,400.00 costs to Oaks for the hook-up. i will send to you for delivery to each member and interested parties the reasoning behind this request, most of which was set out in my previous letter to Mayor Gulliford. If this does not satisfy the requirements of getting on the agenda please set me straight. I must go to Charleston, S.C. tomorrow for a few days on business and will call your office when I return. ~` Again, thank you for your a514ice ancy he ~. , Sfal E'. Sisi nK 1307 Zslewo h Ridge Court Jack v' e, Florida 32225 Tel 642-7432 ,,. r. ~.. /L~~..{~'~ //its - ~lL.cclT.c .~~'CcN- ~' ~zZ33 °a J p ~r'{2D~- ~a-ti L~Q, ~'~ 3 a~-33 a~~ f OtnSe {~G S r fi t-~, (~~1, 333 .: >. aa,..:a.._. . ~~ ~:~~ ~~ a 3o fie-~'r~ c-t~c c~% ~ 07~/ - b33.3 o22Ca ~o~n<e1i~~c ~f. ~ ~! tai+-=~c ~.>/~ a~l~-v~37 Lam- e-4.<, .~t,t~ ~. zRl-z ~i- ~,,,,se~t~ w _ ~'' q~'7~j,1',IQ~jrctl~•~, rL32~33 "~ ~ l ~"~U ~~"`~- ~~f' - C~-I- ~ ,, t--~ - ~k~ Ar/a- ~« , beget 1 ~ C~~u ~.~ ~ ~ ~~ ~o~, .,,~~- • `~ , r,~ }~<1~~.~~zc_ ~~cc,c.~_ .~ry~ c~~J~1 .J ~~ ~~ ~ 3~ Pa,.,s~,~„ }y7-4SNJ r~~~~: ~-a- p~~~ ~ . 6~}~ a~G 'd ~'~ a3~ ~~~a`~~r a~+'~- Q ~~~ a9~ Pa~- ~~~ ,pew 3aa33 a~~-gH~s Chi ~k !~ P51~e <IL z ~~ ~ o,rs~t~; {~41gw~,c $e4L~ 32233 ~.~ ._ A C r ~z / , ~'ti.11 n~rC h.' 6 ST ~ ~ / ~ p,n ~ P/ / 4 3~a3J September 21, 1992 City Manager City Commission Atlantic Beach, Florida The residents of the 200 block of Poinsettia Street, Atlantic Beach, are extremely inconvenienced by the "no perking any time" signs on the east side of the street. The street is one way and one lane. Na curbside perking exists. Eleven two -family structures stand on the block. The signs limit perking to each resident's driveway which accommodates only two cars. The structures have no property to expand their parking areas. We feel a compromise is a must and can be reached to satisfy the goals both groups of people involved- Yle suggest "no parking" during certain morning end atternoon hours to ensure the safety of the school children. The residents should 6e allowed to park an the east side of the street at all other times during the day end night during weekdays and twenty tour hours a day on the weekend. a`''; ~:~_ _ CITY OF ~tla«lic G"eack - ~lexida Honorable Mayor and City Commission Members Atlantic Beach, Florida Dear Mayor and Ci[y Commission Members: 80a SENT\OLf RDAU ATLA\TIC'BEACN. FIDRIM J22Il53LJ TFIENIOR! 19at1 X1-Sa00 t'A%IMai11A'1-.5805 Githin your packets for the Ci[y Commission meeting of OcCOber 12, 1992 you will find a petition from residents wanting [he City to remove no parking signs along Che east side of Pointsettia Street (Chat portion designated as one way). While staff understands [he desirability and wishes of the residents to have additional parking, the problem is that portion of Pointsettia serves as a drainage way. In fact you will rote Catch basins in the center of chat stretch. To alloy parking causes obstruct ion to floe and frequently results in ruts being formed within Che unpaved portion of the right-of-way. The dwellings are required to provide two parking places per our Zoning code but [he problem arises when guests visit [he residences resulting in lack of desired parking. Again, while I am certainly empathetic [o Che problem, I do no[ know how [o resolve the same even if ve limit parking [o specific times. Perhaps at some future date the street can be widened to incorporate parking while ~ maintaining the integrity of stormvater. I wanted you to be aware of the issue and problems and will be most happy [o provide additional assistance as you direct. Sinc/e r~enl)y, / ~. ~~Q~~ /Kim D. Leinbach City Nanagez KDL.dst cc: Chief of Police Public Norks Director REF: KDL.63 i i t i ~. _- October 9, 1992 The City of Atlantic Beach looks forward to cooperating with you antl your organization under this agreement. ~ _ F" r CITY OF ATLANTIC BEACSLLZ~'~"~- BY: KIM LEI ACH, CITY MANAGER BEACHES HABITAT: )~ Br: PE 'NEAL, PRESIDENT sa DATE -~ G DA E ~6ae:.:-.:...._ _. , CITY OF 1'~4Kf[C - ~~e2[t~Q. eoo sFaswo~t aow AiIA~TC aFALH, FLORIIN lS2]}5415 tE1FPNONE (9 W1 YF5800 FAX I9a1 M1.SB05 October 6, 1992 Peggy O'Neal, President Beaches Habitat 2463 South 3rd Street Jacksonville Beach, F1 32250 Re: 1979 Francis Avenue Dear Mrs. O'Neal, This letter shall serve as an agreement between Beaches Habitat and the City of Atlantic Beach for an extended payment plan for the water and sewer impact fees assessed against the above referenced address. Fees due are as follows: Sewer Impact Fee E7,035.00 Water Impact Fee E220.00 Total Fees Ei,255.00 Me have determined that payment of the above fees may be extended for a period not to exceed ten (10) years for an amount due annually of E125.50 payable in quarterly installments of E31.38. A lien for the full amount due shall be executed and recorded against the above referenced property. Upon payment being made in full, the lien shall be released of record. - Please indicate your acceptance of the provisions of this agreement by signing in the place indicated below, as President of Beadles Habitat. Your signature also signifies your agreement to indemnify and hold harmless, the City of Atlantic Beach from any and all damages resulting from your failure to .,~ timely make the above payments, including reasonable attorneys fees and court costs. 6F/ 4f CITY OF 1'fitla~rtle $taclc - ~losc'sla lBD SEMIAOLE ROAD ATLAM1TC aEACH, f1ARmA 1321}SOt~ TELEPH0IE 190C13l15800 FA% 19a13riSBD3 October 7, 1992 Honorable Mayor and City Commission Hembers Atlantic Beach, Florida Dear Mayor and Commission Members: I would like [o inform you Beaches Habitat has been granted an extension of time relative [o payment of eater and sever impact fees. End osed you will find detailed information for your review. If you have any comments or desire additional information please contact me at your convenience. Sincerely, ~~~ im D. Leinbach City Hanager ~y~G-_ 4. ~, ~.. a~< - CITY OF ~ACaatie ~eaek - i7lmu~fa October 1, 1592 M E M O F. A N U U N TO: 4~ FROn: RE: Kim Leinbach, City Manager Pat Harris, Permit Clerk Building Permits BBO SCM.INOLE RL1AD ATLAhTC lEACl1, Fl.0am1 l12)}SKIS TFI.FAiOh'E (9YU X1~5lp FAX (9M12lYSlOS Please be advisetl that the lolloring permits vets Sesued in the month o1 September, 1992: TYPE PERMIT NUMBER OF PERMITS COST OF CONSTRUCTION Ner Single Family b 9 825,557 Ner Duplexes Her Tornhouees Additions/Remodels 6 113,123 Garage/Carports pah z /~ ` K /: ~ae°n / /~ ~~~ ~ /~ ~~ ,~ / i'~ .. \ ~ ~, \~ \ moo. .\~\ ~ ~~ \ ~ ~\ ~'~ ~T: t~~~ PW~' T0: CITY OF ATLANTIC B.E ACH, FLORIDA ,~'.r ~._ FROM: AA SITE 6 UTILITY CONTRACTORS, 1NC. `zr ._ : ATTN: ERNIE BEADLE ~ RE: 6TH STREET REHAB, TREE IN PROPOSED PIPE LINE ' ~ 11 AOOI TIOHAL MATERIALS 8 LABOR NEEDED TO 60 AROUND TREf: ~ 1 110' 12' PYC (9,130.00 2 110' 12' D.I.D. 113,750.00 3 1 MANHOLE - 31,800.00 1 REWORK INVERTS 121 EA 3500.00 _ 5 PLU6 2' EACN ENO 1300.00.. " 6 BT-PASS PUMPING 15,810.00 ~~;:~. 7 ROCK 1800.00 _,~s; 6 8 100 CT IMPORT FILL IIF NEEDED) i/,{00.00 'n.:i 9 ASPHALT b 1125.00 1125.00 ::;,:. SUB TOTAL (36,/15.00 :-i ~~ : . '~ ~`~ ~~"MINBS ORI6 AMT BID 116,610.00 ADDITIONAL NEEDED TOTAL 119,805.00 +~~' 21 ADDITIONAL TO REMOVE TREE 12,700.00 :; ~:~'-1 .^ ~MpTF~: TNIS PRICf'''AOE$ NOT INCLUDE >:t ~ ANY PERMITS FOR TREE REMOVAL " YOURS TRUIT, ~l.~.•• ~:,P'o ~~~ ~ ROBERT f. TOYNSEND - SR. PROJECT MDR. *. _ i ,r_ ~,r_ . CISY OP A17.AN'CIC EBAC9 CI77 COl4fISSIOH NECl'Ii1C 57APP RSPORS AGHLL/A I'I'~1: 6th Street, Howell Park, Russell Park Sanitation Sever Rehab Project Change Order 81 SOEf[fT1'® BI: Robert S. Ko soy, Director of Public Morks ~j(l ' MSH: October 8, 1992 6AC[G800lID: Nhile setting up Cor parcel-replacement of ]2" clay sani Cation sever line in Novell Park, i[ vas observed chat a 2' cypress tree approximately 70' in height has grown directly over sanitation sever line. T.V. tapes shoe Cha[ [his clay line is settling under this tree and is just a matter of time until this pipe will collapse under the neigh[ of [his tree. Tree board need [o recommend vhe they or no[ this cypress tree be saved or removed. IE [he tree is removed, the cost [o the City will be approx i~oately $2,700.00 to $3,000.00. I£ [he Sanitation sever line is moved, a increase of $19,805.00 will be needed. Funds will come from the con cingency fund 410 4101 535 4900. Remove the tree. Community Development Director Ceoxge Horley concurs with [his recommendation after examining tree. ~A~g: Quote from AA Site and Utility Contractors, Inc. iLP7SV® E! CI7f MAl1A6ll: 7 ~- AG1~/A T7(JI ^O. ~? I!E[: BA-S uYD: CYB - Ya[er JXAYT YD. YCCOUNT TITLE 6001-533-f300 (1) lap. Other than Bld9s. 0000-2R-O300 IYvestricted ¢/E - Vater Y.R CITY Of LTLYYTIC BEYCN pOLET YDJUBtRYT FffECT LYE DATE: 10-12-92 YPPROVRILTiONH 0.ETYIMEO EARMIMLB DEBIT C0.EDIT DEBIT CREDIT 2L,099 2L,099 0 2L,099 24,099 0 WNT1011: (1) [edges the IYVestr icteE fW ba lari[e in the Ytl~tie Bexh W[K fin0 in OrGer LO pay for [he rlptKatnt Of the eeratar at Wter elan[ R. Th to is an IYbtAReted tappYliture. ROYEO BT: [i¢ lelrErA, Cfty Itw9er IYREO 0.T: [irk Yvdlan0, Fi:vice Dirtttnr TIYTFD fT: Bob [oaoy, hb. Yorks D1rK tOr MISBIOR YCTI011 REOVI RED: Te[ DYTE PREVMFD: 10-12-92 ~':: l- ~. ._ :. BESOLiR'ION N0. 92-31 A RESOLOiIOR TEANSFEERING CERSAIN 1N1tlIES BEI1fEF.N MR®S LIHEREAS, the Cicy Charter of [he CS Cy of Atlantic Beath requires that [he Ci[y Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affeccing such budgetary systems require adjustment from time Co time, NOW, THEREFORE, BE IT RESOLVED by the Ci[y Commission of the City of Atlantic Beach, chat the attached Hudget Adjustment No. BA-3 be approved for the 1992-93 budget. Adopted by the Cicy Commission October 12, 1992. • • : Approved as to form and correctness: GGC an Jense ity A[[orney ATTEST: Maureen Ring, Cic Cle .. -..~ oannwcnanlr nnu wawun I e~, Int. OYOiAiION NO U U J U J 1 PNONE: d07/J65~9217 Syr ~' QUOTATION DAIS: September 22, 1992 I wsxcT: At lnnt ie Beach TO Readora CoDa tructioo Co., Inc. P.O. Boa 60039 amE°~~ Water Plant No. 2 Jackaonvil le, FL 32236 TERMS: NET 30 DAYS. 1 • 5 % PER MONTH $ERVICE CRARGE AFTER 30 DAYS UNTIL ACCOUNT IS PAID. NO RETAINAGE PERMITTED. THESE TERMS ARE INDEPENDENT OF. AND ARE NOT CONTINGENT UPON, THE TIME OR MANNER IN WHICH PURCHASER MAY RECENE PAYMENT FROM OTHERS. ITEM pl1ANI1lY OF[CmtiN1N (1) FREEDOM FIBERGLASS Nodal BA-4512, fiDe rglaas housed, na total draft, cascade type aerator. Aerstor sized to handle 2,550 G.P.N. vith five 12' diameter trays for a total veir length of 303.5'. Aaretor will be installed in a 16' x 16' fiberglass eereened houae vitb 18' x 78' pyramidal shaped :oof. All fasteners will be 316 stein leas steel. Riser pipe shell be fiberglass 16" in diameter. Aerator and houae will be ins Celled on contractor supplied Curb vi[h 16" flavge, gasket sod bolts for riser pipe. Price in based on delivery vith quote number H711 and contras for furn rah ing crane fot installation. P IPLUS ANI'ANLICABLE TAXFSI1tad, including FL salsa tax f.O.R.: Installed EWIIRALE (ff REWIRED 2-3 iYEfRS ATTEII RKEIPT OF ALL TEOINICAL DATA f1~REOfR b- 8 uY[flI5 AFTHI RECEIFI Of ORDER d AIPROVAtS AND RESOLUTION Of All NECFS- SARY iECIMiCJU DATA. fIR-PIIfG YYNGM: ORDERS ARE TO BE PLACED WITH llmnkenshlp i AtsotiDlca, Inc. ~ J ~, BY LE/~~i7 /.J.~~.~.~ Wslter Ber tact ~~4/296-50~ ILEASE SIGN AND R U N ORIGINAI f Y. REIAIN W Pl1UTE COZY Fql YOUR RECORDS. NANNLl1S7Np i AAOCIATq, INC. •atra UIRI[n RR9o PMYprMwy~ 4/Ia 18 1RQODNYRfE. IL0111DA az216 lawl SRaRRRR ACCEPTED aY: TRLE DATE P. o. NDAUISR THIS -IIOIOSAL 6 SlIR1ECT TO AlL TfRMS AND CpEDITIpES fRINTFD ON FACE AND REvfRSf SIOf. ,: , - - .--- _ .._._ E..,~.,..o .------- r .m~o~.c V/,T~. //O ~_ __-_- GENERAL ESTIMATE ,- - s.~e. no _ ~o<..~o.,.lT//,'/l1iC L-'i%:~~/~. <:.~.,..o.-/..GI~~F//DG/;,_~/.Q. - 1.-1 ` T P f ~P f ] 1 d ~e,a ~ }~}~ a~rcxv ws .u~~~ ~ ---/q~~2.ovP Gr/r~/i~go~~r T'%/t~Jl I I: ~~*.. 1 a E:f}=. .-- >~i'gr~Oc~/ lv:v~ /'.~xD.Sy/ d ~:..~TGN : /` - /bi-_; -~L/n0liC ~ ,; /a ~.QI. Fst~/~jJC f Cu _ .~ 1Gj -- -- 11/1ur Dt/tJ~,I.P /~rl/vticf..~/r.~r~nr } - 1L__ ,,.5 rl _,f ~~ I _ --- . SGT-f.. C:-~ --- - - - • -lii~n~- - -- - - -' -- - _ 2~~- ro>~~ - - - a~ ___ .~r~ ~.fj~ _ ~ 4 1 - ~~~ - - ~~~~ lJe.-: - - ~s~ _ ~y~ - ~7~ -- -- `i 1 ~ :i ~ -~ .: , i= ,_ -: ~- r CITE OF Ai1J1l1T[C EBACH CIiY COlQ[ISSIOA }~ETIHC SSAFF REPOEI AGEIDfAA ISEIf: Replacing [he old :+ooden aerator a[ the #2 Na[er Plan[. Change Order B3 60EMI'P1'® 8I: Ttm Townsend, Plants Division Chief ~~' VASE: Oc cober 6, 1992 EAC[CEOO1af: The #2 Mater Plan[ at 2301 Naypor[ Road (on the North boundary of [he Se lva Piarina Colf Course) still has its original redwood Cray aerator. this unit, as [hose at Mater Plant #1, vas to have been replaced as par[ of the water plants improvement project as designed by Gee 6 Jensen. A review of [he pions a[ the time of the bid revealed [his omission. No one, staff or consultants, caught [his error during plan reviews. The aera [or needs [o be replaced because [he old one is out of date and has become a ma in[enan<a problem. The old aerator is a wooden tray Cype consisting of four levels of redwood platforms and trays bolted together by stainless steel screws. Annual parts of these trays have Co be re-built with specially ordered materials. The replacement proposed would be the same Cype aerator that is being installed aC [he #1 Mater Plant, a Freedom Fiberglass Model BA-4512, 16'X16'. The installation can easily be accomplished a[ the site of [he old aerator. Ne would save money by having [he aerator installed as part of [his project rather than having another contractor do the work requiring additional mobilization. Fund vill come from water reserves. ^ECl1M~AiIOIs Initiate a Change order to J.W. tleadors Construction for [he amount of 524,099.00 for installation of a Freedom Fiberglass aerator at the #2 Pacer Plan[. ~~Iy, General Estimate from J.M. Neadors Construction Company for {24,099.00. ~ AEYIBtiIID EI CISS NAAl60l: ~(/(L~ 21GEImA ISQI 110. Gex-...... ,' cnr oa ATUYT IC eE.fcx BIDGEI AOJUSTIEMT YIMER: BY-f EffECT1YE DATE: 10-12-92 iLeD: Can. Dev. Tu i Cap PrOJKtc .. . RETAINED EARYIYOS APPROPNIATIOYS ESTI)NTED REYENUES ACLOWT Ip. ACCMIT TITLE DEBIT CREDIT DEBIT CREDIT 720-0000-3D1-9103 (1) TrarY:. to bpi tat Protects B,f00 120-0000-277.0000 Cmv. Dev. Tu fuN ealerce B,f00 3W-0000-SR-ffW (2I Rmbls i leases -Cap Prof g,f00 300-0000-3gi-71100 Tram. ira Corn. Dav. Tea 8,<W TOTALS 0 ib, 800 16,800 0 ELPlAYT10M: (1) ReAces the Ikvestricted fud balarce in the Camntim Develgait Tu fmd in order to transfer tB,iW to the Cql bl Projects fmd. (2) Ircrecues estie[ex revfruet try ircreasirq the Tana/er frog Carrartim DeKlc{>•Olt Tu a:e1 appropriates the fvs7s to the reMala L lessen obiect code. APPROVED LT: [iR lairbarD, City Nauger PREPARW 0t: [irk Yatl(atVi, Einmce Director ILIilAtEO BT: Lh p. Lairbch, City Kruger CON1154Ig1 ACfipl REWIRED: res DATE PREPARED: 10-12-92 ..`. , "r RESOLUTION NO. 92-32 A RESOLO'[ION TRANSPERHING CERTAIN MONIRS REIYEEN PUNDS WHEREAS, [he City Charter of the City of Atlantic Beach requires [ha[ [he City Commission approve all budgetary increases and transfers from one fund [o another, and WHEREAS, the nature of budgetary systems and [hose day [o day decisions affecting such budgetary systems requlre adjustment from time [o time, NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, [ha[ the attached Budget Adjustment No. BA-4 be approved for the 1992-93 budge[. Adopted by [he Ci[y Covm:ission October 12, 1992. z ~ ~ Approved as [o form an n Jense ity Attorney ATTEST: ~) K~ ~ 1 i' ~ ..c- Maureen King, City erk t t ;~r:T..t... t_ I ~. ~~„ Au"1D ,JRX TEL NO .5v4t6L ~,=~~ Oct 5.92 1b-45 hlo .OL- F.G2 DhAEMOPN~D ~~ October 8, 1992 Ciry of Atlantic Beach P.O. Box 25 Atlantic Beach, FL 32233 Attre Rou Blanchard - 24X54 Unit 83919/20 Florida Code, DCA Approved Rental Rate per Billable Month S 7W.00 . Delivery Freight ~ S 250.00 oo s isao Block at Tiedown " . 00 S 100(1 Teudotm & Removal . Return Froight S 250.00 Purrhoct• at End of One Year 518500.00 Purchase at End of'f\vo Years 514475.00 2$X50 Unit 81 OOOR Florida Code. DCA Approval Rental Rau Per Billable Month S 700.00 Delivery Freight 5 290.00 00 S 1500 Bkxlc & Tiedown Teardown & Removal . 5 l~•W Return Froight 5 ~'~ Purchase at End of Ore Ycar ~WW Purchase at End of Twro Yeats 519500.00 Note: Btt0dings aze subjux w availability. This proposal is pending Diamond Engineered Span, Inc Cotporau approval. tility connections, pcrmita, blue prints, decks, ramps etc. aze not included. Prices don applicable sates tax. Quotcd By: . Mike Ellis, Sales Representative 904/262-210N Fax 904262A421 `'- -'~~~ DIAMOND ENGINEERED SPACER ti D X 904!262-7308 • Fu: 904262-0473 11661 Phillips Highway Jacksonville, Pl. 32256 FACSIMILE TRANSMISSION ti DATE: ~Q -~ - r v T0: _2Lf~IL. c a N ~ /,//~ // N NUMB V T °~ ' W OTAL ER OF PAGES L CLUIXNG TNIS COVER SF[FJ:7 : REI.lARKS: _ 0 n 7RAIYSAQITtD BY: - ~ N W a z a 0 N OI V O L'urChate at O E8I5 'IyJW.W Note: Buildings are subject to availability. This proposal is pending Diamond Engineered Space, Inc. Corporate approval tiliry connections, permits, blueprints, decks, ramps etc. arc not included. Prigs don applicable sales tax. Quoted By. Mike Ellis, Sales Representative 904126L1JOa Fax: 901/262-0423 P.G2 1 :1 . - /~ ~ d-~L ~~~~ ~ 7~Q ~~~ C ~~~ ~ l~~ r- . « ~- Bp.c. Y..Nr iema.tiwtl. Lw. 11468 Phillip 4L~way JM4imwBi. FIar10a 94174 (801) %4-0724 October 8, 1992 Na. Roea Blsnchard City of Atlantic Beall Dept. of Parke i Raoreation 716 Ogaa Blvd. Atlantic Beach, Pl. 32233 Dear RON~ Dne to the scant analaught of need by Hurri case 1ladrew vietima in South ylozida at this time, we are naabla to provide a Daildlaq that will mast your requizansnte. Ne may. however, have a fecilitp Dy the middle or and of the month. I K11 u11 you wi his the next week to keep you sdviaed. 6lacatwlyr wHniZBY LaM 64rketiaq Aapteaeautive i2/kat Y F i JCT '7 '92 16:16 FROM GELCO-SPPCE-JRX Y.. u'r~ygy ~°~ GELOOSPACE _ 9044_ ~~ ;r ~ City o£ At>atltic Bear-~T u Attn: Pace BlanCh~ E " L p ESCRIPTION PH6E .002 I9RANCN ND. 408 auotanoN a 3 2113 6 s N v Atlantic Beach, PL 0 GS2444 (24 x 40 Box) AS DESCRIBED ~ 'RiE ~~~ ~~ PIAN PtID SPECIFICATIONS OTHER APPLICABLE CHARGES SALE PRICE 5 ~ r S7Ep$ $28 LEASE RATE ~MONTNS/5 S.-5__O per month SET UP 1 50.00 TEANDOWN 00.00 ~ SKIRDNG ~z MONTHS/5 Qp par month RETURN 300.00 FRONT ENTPP: MONTHS/S per momh -- TIE DOWNS IId DIKE OTHER tA%ES LEASEOPfION PiHCE S nla .~ CDW IP ND INSURANCE FINANCE LEASE RATES n/a tAIVER BCD 51 FNANCE tERMJn/a ~ PURE pOWN PAYMENTS /8 eDDmoN.A~ fo<+~TIDN' 56T UP IS BASED ON 8' x 8° x 16' C~RE~ BIACK PIFA.S ~IIa DIRE. 4° x 16° x 16° SOLID CCNCKc1E PADS 8 ET. O.C. AT GRAD Q. iz . ,~:P~.~ ,~,._~,,,_ w°,°~,,,, r....,.......:....~...~ a craMartf Golm Sore Sale or Lease Apreemem- Gelco Spacedovs rrotwartarrtthrt urrit meehi ~: iCT ~c IG: IS rr011 ~~1. ~_.-ter ~.LE-;^/ Fn~iE .001 Dro Pa Knoll Txa Wt CM Pmnot Man {taLl1E-aDDFD PRDDGCIS ~D SfT{'I(£~ Ixauouo: • Omq Reognan um (ussxoor Fawme¢ • REVOemu axo Daaurom Poaxswxos • StEes, Races ago D[az • lnoma, Snare, ano Stave[ fawn~axt • fxruom Sterict Puns Ox Poeaus®Unns Corrmiersrve Daaaoe Wurae ano lusnm Warce< • Sa Sranca ~CS~'I~~'S~SSIUN S>I>+~'I' ~' FarNarne___-4y.2_ .~~Ly______-- ~~_~i.OJ_SPP.(~__ JACKSCNVZLLE___ x___904_268_4240_______________ ~ N0~ _904_252209 -------------- IMra of P~aec hao•c Caa Sac Q Puast Pn[m Corr fu Trr~al O h s Nor Mier m (anal Traasr~a S~ulmwas -------------- ~ , MOBILE AMERICA CORPORATION October 2, 1952 Pax to: Rose B'aAtlardis Beacb City Fax ffi247-5819 From: Mobil? America Corp. Fax ffi363-8332 P.1 Ue ar Rose, Pursuant to our telephone conversation of today, please be advised that we do n<+t have a double wide classroom unit in stocY at the present time. To have a new unit baiit, it would take approximately 6-mcnths, weeks for de=iveryr For only a short term 3ease of 2-3 we would not be able to help you in this endeavor. keel free to contact me should you need any adflitional inforaation. r -. _ .._ ~_ CITY OF ATLANTIC BEACH CITY COl41ISSION MEETING STAFF REPORT AGENDA ITF11; REPORT ON STATUS OF PAVE GRANT AND PLACEMENT OF MODULAR UNIT IN DONNER PARK SOHIITTPD BY: Kim D. Lelnbach, City Manager DATE: October 9, 1992 BAE]CGBWIO): Please recall several months ago [he CSty successfully obtained a grant from the S[a[e of Florida through the Jacksonville Sheriffs Office entitled "Providing Alternatives to Violent Encounters (PAVE)". The purpose of [his grant vas to place a modular unit in Donner Park for [he purposes of assisting children ir. the area with a variety of activities and alcerna[ives Che reby helping them in [heir development and dissuading them from choosing less desirable activities. During [he budget deliberations for the current fiscal year, staff had proposed to utilize the PAVE Gran[ [o set up and rent a modular unit and hopefully use our Convention Development Tax Funds to buy [he same and continue the program into Che future. The Commission decided to delete [he line item from the budget and return the funds to [he reserve account. Accordingly, [his office would request the City Commission consider an alternative allowing staff to place the modular unit at Donner Park as proposed and renting the same for a period of [ve lve months. During this time ve will study the program and ascertain [he successes or shortcomings of the program. If ve succeed as anticipated, we can Chen Come back [o you and ask you [o consider either a permanent installation of a modular unit or other s[rut[ure. You will note from [he enclosures, Rose Blanchard has <ontac[ed several modular unlc firms. In [hat [here is a great demand in southern Florida for these structures. the supply is very limited. The appropriately sized and configured unit is the one offered by Diamond Engineered Space (last page of report) for a unit sized 2h' by 54'. In that [he gran[ provides for delivery and setup, our cost would be ;700 per month or ;8,400 for Che year. If ve do decide to take [he structure ouc, ve will be responsible for [ear-down, removal and return freight for a total cost of (1,250. Ne 6ave tried unsuccessfully on several occasions [o provide a needed community space for our residents around Donner Park. We have found the cost to be excessive and felt in lieu thereof this alternative would be acceptable. We urge you to consider the same and will be most happy to answer questions or provide additional Snformat ion. The grant will require extensive documentation and perEorman<e reporting, and if you so concur with staff, ve will certainly keep you apprised thereof. RF.00!!ffimAY'IOH: Authorize staff [o rent a 24' x 54' modular unit from Diamond Engineered Space at a monthly rental of 5700 not to exceed twelve months with monies [o be taken from the reserve account of our Convention Development Tax Fund. AITACB®'IS: // $EYIENBD 8Y CITY MANAGER: ~ • /` T AGENDA ITE11 NO. ~ LJ ~v: Of the tlrWewoy for Individual lots. All of this has been determined by Centez wlfhaut a tree survey. Clearly. no effort hos been mode to consWer the ezlttkrg vegefotlon when ptenning Phone W of the developmeN. the Centex approoch to permitting the property Is anologous to the devebper Ot Orl Intllvbuat singlB fomlly stte fkst OppeoAng for o permtt to clear the driveway Ella as an Wild request. At the next me9iing he appears for o permtt to clebr on oreo for o SwkMlMlg pool. At the thtrd meeting he again oppeors for a permN to clear the area far ine fWrxtatkm. ey using itils method, N may appear to ba reosanable t0 grant the owner on single sWMduol permN. twt token together In content of the entire parcel the requests may be seen entkeN differently. ThR Is not o reosonoble approach t0 permttting o property to development, rather a technique shot obscures the overall pk;ture. Again. N Is the entire content of devek>pment shot the Bocrd wlsnes to use os the basis for decisions regarding tree removalJreplocement In the Salvo Linksba tlavelopmOM In order io ovlatl tho tl63truGtlan Gf the exMhg tree canopy and noTUrat vegetatbn. Nem 4 of iha appeal ogotn restotes the theory shot the code Is InoppNCOWe to property where n0 construction IS proposed'. I would agOln argue shot consturctkxi I5 Cleorty proposeC for the aMlr6 parcel. The board IS asking for Oddltbrwl Informoilon to moke on Informed decis!on on the Immedote permN In relotbn to the total Etta. WNh respect to Rem 5, the Boortl. In practice, hos estoblishetl a set of sfondards by which appscatbns are reNewetl. R B the goal of the Board to protect and enhance the moture tree Corgpy Of the city as well os encourage the development of atldNlonal canopy. To that end, }h0 Boortl WOfks WNh apppCants t0 BnCOUraga the bcotlOn Of new COnatNCikXI that w01 minimize me destnlCTkx1 of mature trees. In cases where the tlesiructlon of moture trees is Impossible. the Board often requires replacement trees N on effort to replenish the tree canopy. To my krrowledge the Board has never matle a declsbn which mode deveopment of bntl uMgryyptg, Tha moJortty of permNS ore granted as presentetl to The board. I behave that the record wIN shave ttwt the most extreme decWOns the boortl has mode have requtretl on owner to move a Structure onry o few teat from the proposed location of the twlldkq footprint kt order to save motue trees. I believe this eslob5ah0s a very reosonaWe set of siondards whbh Is deaN recorded kt the minutes of the Board meetings. In Rem 6 Centex ckSlms that R cannot seek on axceptbn pursuont to SectkNt 2345. It would seem shot Centex shoWd fdkxv the procedures outlinBtl In iha Code by firs! obtaining a 'tleClsbn' of the tree boord on the permH appkcollon. I talc you to support the Tres Preservotion Board h on effort to keep Atlantb Beach one of the Of Selva Urdcslde PFwsa I or theeo led r cfe~v bpmem Ir°o eon of SaNa Marina to see f he~bngnt range, UndefYOde BttedS Of tl0v0bpmenl When the pfBSeNaflOfl Of the mallNe he9 Canopy k Ignored, Comex has no bhg ronge Investment h the canmutNy of Atlantic BaoCh. The Tree PreServmbrt 0oord seeks to preserve the choracier of the communRy for the present os weu as the hAue. nCerely, ~~ 1 11 Ho H. Van Nortwlck ,+ - {~~- y~'`"_ Hope H. Van Nortwlck 1238 Beach Ave. Atbnrb Beach, FL 32233 Oaober 5,1992 AtkurTk; Beam Cny CommBlwr Dew Commissbner, At ftv3 next meeting a the City CommLCSlon, shedrled fw October 12, 1992, an upped by Centex Red Estee Corporatbn regarding a'declslon' by the Atlantb Bench Tree Reservakm Goad 6 to be presented to the Cny Commksbn. As a member a the Tree Preservalon Board and ~ o kxp time reskteM a Atbnib Bench, I would Ilke to ask the CommLUion to support the Tree Preservatbn Boortl's motkxr to table any tleclslon regdraing the Centex request untA such time as a ComprenenWe tree survey Ixx be9n provbed to the Board. I wM be out of town on October 12, iherafwa I vnp be unobie to attend the scheduled Commtssbn meeting. 1 wwAd appreclae your considerotlon a the fosowing pdnis. Regardhg the Centex OppACabn, the September 21,1992 minutes a the Tree Board aloe trio the eowd voted to Yable any actbn On the request until such time as o compreheruhre h99 survey of the mike property has been presented.' This Is na o 'decWon' on the permtt aPPlicotbn txA a request fa oddnlorxal infomwibn. l question itwt an appeal con be requested fa a'deckbn' ttwt has not been made by Floartl. I believe iha tt B InopproprkAe fw Centex to request on upped m m6 time. Regordhg the letter sent to the Commla5lon oppeoAng ttw'tlecMOn', I woukt Ake to resporW ro the PoMS enumerated h the appeal letter tlaetl September 90. 1992: In nem number one Centex states that `Ihe only property pmnetl fa tlevebpment B the atomswater retention basin'therefore, itYs a the any sea required t0 be alweVed. GeaAy, the reterdbn bows 6 not ine any property Centex pbru TO develop. Centex, as owner a the enure Parcel a Rtoae n, Selw tJrNrakle Plans to develop the entire one to the moxkrrum density albwable. n the Board k to make infomred and reasonable declslora regarding the Lr,lulde development, we moat fsave the aWny to review the proposed tr6e removd to CoMexf a the antra property. llynhaul a comprelterWve pbture, we cannot detemw,e the Impact a tree removd. n trees are To be repk5cetl a rekxwred wnhwrt on overall understarang a the site, how we we to detemrhe the moss approprlare areas fa rePbCernent a rebcalbn9 WIM a corflDrenerlslve survey we Cwt deveop o sensANe approach to tree preservafbn h the pbmed tlevelopmerN. r1 retporue fo nem 2 a the appeal letter, Seabn 2321k a the exssting code describes the rtirYryrrn requrertlerHS fw O tree survey. In odtlttbn, SeCilar123-1 B a the Code crates the the oppACatbn may require 'arty shat Wro requketl bV the hee board and reasonably heCesawY to aatry out ns dunes herein.' 1 beleve atx request k reasonable In AphT a the Pksrnetl development a this property. r, nem 3 a the appeal, Centex rtares rtwl they are nor presently proposhg corutnrctbn a me entree property ono therefore should not be regsired to provWe a cwnpreherelve surrey. Clewly, Centex Intends to develop the enrie Phase II a Selva Ltrkside as gricldy os poa6lble. Centex has detemvned the kkatlons In wNCh comtruabn wIA occv. In prevkxn meetr,gs Centex repreaemaNes have tlISCUSbetl the ganE proposed fw each bt as well as the bCatlon slack and now there Is a very barren development. Ye feel we have let down the early home buyers and the surrounding existing communities by not better protecting what there vas mere to protect. Because we did not insist on being better informed. Ye are asking for your help to prevent this from - happening again. Our tree ordinance is not perfect but it should be allowed to accomplish the entl result that it was desi gnetl to. Thankyou again for your time. Sincerely G' Carolyn cods ~X.:.~.:... where no construction is proposed, the Code provides no standards or criteria for chat a tree survey of such property must shor." Aren't you b=~~n 'ng to wonder h t th Y ate trvin¢ to hide? Sorel tY o t of th y ~11 soon be surpassed . _ .~<.. ..-~..e TFUV a 1 knor this letter has taken up a lot of your time and 1 greatly appreciate your persevearance. In closing let me explain our heart felt opposition to alloying construction to continue rith out a comprehensive survey of the site. I knor I speak for the Board when t say ue were all very unhappy rith the final protluct produced in Phase 1 of Selva Linkside. Ye feel there are several factors involved including young and sparce existing vegetation antl the haphazard ray in rhich the tree removal proposals rere presented. Each time re gave the OK to remove a tree it tlid not seem like such a big deal until the realization came that there rere not other trees out there to make up the t_he street for a total of 1LV' or Darren center of this development. Yhen you compare this ima¢e with 5. "The Code provides no standards or criteria for the o..~.d_ "o..,ov of such a survey.^ 6. "Centex can not seek an ^exception^ pursuant to section 23-25 of the Code because Centex is not aware of the ^sta noards^ cas referenced in Section 23-25) being applied to it's permit application from rhich it might seek an .; reinforce the va!la!*y of the Tree Bua~ds requests in this matter. If you still have the time Next I would Tike to counter Mr. Hainline's ^reasons for appeal^. Plea^_e bear in mind that 1 am not a lawyer. In each instance 1 will present Mr. Hainline's reasons followed by what I believe to be justification (untler lined) basetl on the Tree Preservation Ordinance. 1. ...the only property planned for development is the stormvater retention basin. Centex has provided a tree survey of the site of the stormvater retention basin.^ This as th nt t'o h a aermit vas issued for the ROY elearine and now they wish to extend the Irmrts of these are. 3. ^Section 23-21 fk) of the code requires...^^Because Centex is not presently proposing construction for ^the entire property," it is impossible at this time to prepare a tree survey of ^the entire property" shoving "trees wherein construction will occur" rrJ _ i 2. "Assuming for the sake of argument that the code does require or authorize the Board to require such a survey, the Code contains no standards or criteria for <i) when the board may require such a Survey or <ii) what property must be included in such a survey.^ 4. ^Because the standards provftled in the Code for what a tree survey must show are patently inapplicable to property Carolyn Uoods Chairman Tree Conservation Board October 6, 1992 Dear Commissioner, It has come io my attention that the Centex Homes Corporation {s going to ask you to appeal a reyuest made by the Tree Conservation boartl at its meeting of September 21, 1992. This letter is written to counter the written charges made by Mr. T. R. Hainline, Jr. who is in Lhe employee of Centex. I appreciate the time you are affording me. The above mentioned charges were addressed to the mayor, and are very involved. 1 would like to begin by discussing the broad issues with you in this letter and then counter the charges with references to the Tree Protection ordinance antl finally attend your meeting of October 12, at which time I will be he.ppy to answer any questions or concerns you may have. To begin a brief history; The City Council approved the PUD for Phase Tvo of Selva Linksitle. Centex appeared before our board and asked for a permit to clear cut the entire ROW even though they did not plan on builtling out the entire area in the immediate future. The board requested a complete survey, but did not insis i, and granted the permit with the condition that certain trees be relocated. Tro meetings later Centex appeared requesting a permit to remove ail trees in the proposetl stormvater retention basin. The board requested, again, a complete tree survey of the Phase Tvo, as well as information pertaining to the design of the retention basin, and the request was tabled until relevent information vas presented. Centex's approach to this process is the mast perplexing and troubling aspect of this process. They have a detailed plan of the PUD which shows where home footprints are to be located as yell as the location of tlriveways and garages. Yet when the board asks for an overall view of the trees, the natural resource we are empowered to protect, they say that is Irrelevant because construction is only planned in one little area at a time. As I am sure ycu are aware it is very hartl to make ratfona 1, meaningful decisions with sketchy, incomplete antl slanted information. it is for this reason that 1 ask you to L-":~<. r Is..>,_ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Centex Homes Appeal of Tree Board deferral SUBMITTED BY: George Morley, City Planner, Tree Boaro Designee /+i.~TiSr- DATE: October 7, 1992 BACKGROUND: Centex Homes, oeveloper of Selva Linkside Phase II, applied to the Tree Conservation Boaro for approval to move and remove 50+ trees of various sizes from an area planned to be a retention basin for Storm water. After review and discussion the Board concluoed that additional information as to the location and number of trees throughout the development was necessary to oetermine the necessity of removals and the most appropriate locations for transplanting trees. A similar request for a comprehensive tree survey was made by the Board at a previous meeting dealing with tree removal from the proposed street Right-of-Way. The Tree Protection Ordinance contains a list of MINIMUM requirements for Tree Surveys as referenceo in the letter of appeal from Centex Homes. This list does not preclude the Tree Conservation Board from requesting additional information as they deem appropriate for making their decisions. Given the large size and potential impact of this development, decisions effecting the local environment within the development should be carefully made. The question of the appropriateness of appeal at this time also comes into question. The Board Lableo the request penoin9 receipt of further information frcm Centex Homes. No action has been taken upon which to base an appeal. Upon submission of the requeatetl information by Centex or their refusal to supply such information, the Boaro may remove the request from the table for action. RECOMMENDATION: Staff recommentls that this item be referred back to the Tree Conservation Board for action. ATTACHMENTS: REVIEWED BY CITY MANAGER_ ~ - ~~ Q ~ AGENDA ITEM NO. _C k between the parties and chat this agreement incorporates the complete and only terms of that relationship. 8. The provisions of this Agreement are severable, and if ' any par[ of it is Found Co be unenforceable, the other paragraphs shall remain fully valid and enforceable. This agreement shall survive the termination of any agreements tontaSned herein. ~. 9. This Agreement sets forth [he entire Agreement between the parties hereto, and fully supersedes any and all prior agreements and urd erstandings between [he parties hereto pertaining to the fs~ubject matter /h/e/r eof. Dated this O ~~ day of (S~~r~~~",l~-~_~1~9`~p1'/7'~~~(~~(° BY ~f!\_:l ,'/n//~ NITNEjS~SEDa ,(4(Ly,cy /~< ~A<</-~t~~ James R. Jarboe 332 4th Street Atlantic Beach, PL 32233 In compliance with [he Charter of the City, I do certify that [here ie as unexpended, unencumbered and unimpounded balance in the appropriation sufficient to cover the foregoing contract and provision hoe been made for the payment of the monies [herein to be paid up to [he amount budgeted. ~~ ~ '/ , Dite¢to_.r {ol/fp•F-ipn(a®nce APPROVED AS TO FORM AND LEGAL SUFFICIENCY: City Attorney Manager pay for any holiday during which [he Ci[y fs closed for business. i r 4. The temporary employee understands and expressly agrees ~ [hat he is a temporary employee for all purposes, including a Federal or State Statute, and that he may not be deemed or ~ construed to be a regular employee of the City. The temporary i i employee further understands and expressly agrees that the City shall not provide any retirement benefits, personal leave benefits, and [ha[ he will be responsible for his own health, `' disability and life insurance coverage. The temporary employee further understands and agrees that his employment is ^ot regulated by or subl ec[ to the personnel policies governing permanent employees of the City contained i^ the City Charter, Code of Ordinances, or elsewhere. The temporary employee further i understands and agrees that he will not be eligible for i unemployment tompensatlon benefits upon the termination of this I! Agreement under any circumstances. '. 5. This contract may be terminated by either party hereto with notice of (30) thirty days upon the giving of vriCten notice. 6. The temporary employee's performance under this agreement shall commence on the 27th of April, 1992 and continue no longer-than the 31st of December, 1992 , unless eztended by the mutual agreement of the parties, or unless this Agreement is terminated sooner in accordance with [he provisions set forth in Paragraph S above. 7. The City expressly claims and [he temporary employee agrees that only an employment at will relationship exists , y-c,.....-„ TEMPORARY EMPLOYMENT AGREEMENT This agreement is made and executed this 27th day of April 1992 by and between [he Ci[y of Atlantic Beach, Florida, a Municipal Corporation (hereinafter referred [o as Cf cy), and James R. Jarboe of Atlantic Beach, Florida. NOW, THEREFORE, IT IS riUTUALLY AGREED AS FOLLOWS: 1. The Ci[y agrees [o retain James R. Jarboe, hereinafter referred to as temporary employee in [he capacity of Deputy City Manager for the City of Atlantic Beach. 2. The temporary employee agrees to use his expertise and beat efforCS in performing the responsibilities of but not limited to research and study relating to various projects assigned by the Mayor, City Commission or Ci[y Manager. Each proyec[ shall be defined in detail (scope of services) with a not to exceed coat determined and to~be enforced unless amended by the Nagor, Cicy Commissio^ or City Manager. 3. In consideration for Che above services rendered by the temporary employee as set forth in Paragraphs 1 and 2, the C1[y agrees [o pay him [he sum not to exceed j38.00 per hour, not to exceed an aggregate of {45,215, paid bi-weekly which shall constitute full and complete compensation for all services rendered. The City shall deduct from the weekly gross ++ages due Pederal Income Tax NSihholding and Social Security. ey executing this agreement the temporary employee expressly acknowledges chat he is not entitled co any of the usual and customary benefits, terms and conditions of employment with the City. IC is further agreed that [he temporary employee will not receive eight hours 1 - _. F:. e .....,._... ~...~. ~ ~ ~ ~~ ~ ~ t ~ ~ o -V z ~ .~ 3 n N ~ ~ ~ ~ ~ y N S ~~ Y ^ ~ E ~ s ~ . C1 ~6 ~ N ~ M i ^ y ~ i ~ ~ 0 , ~ ~ J ~I N ~ YYw.+W~~n Nl~truF N .t y ~ ~. Q `` -S ~ 4 ~ C y ~ J Y N • ` ~ -vi : C ~ _` ~ Z ; ~ _ J `# ~; e ~ Q h° i ~ a N ~ ~ ~ \ K Z J ~. / y /V p' Q w n s v C . ~ a r w h ~ Y ~ K i S ss i $~ F a ~ ~ ~ m V i •_ .n v t V ~ h J ' - h V i s z ~y 1 ' T ' bitat Beaches Ha Habitat for Hlmaaity of the Jacksonvile Beaches. Nc. August 3, 1992 Kim Leinbach RE: DONNERS R/P PT LOT 2 800 Seminole Rd. LOTS 7,12 BLK 2 Atlantic Heach, FL 32233 Dear Kim; The Beaches Habitat is in possession of the two above mentioned lots, which are adjacent to your Public Works area on Sandpiper Lane. These two lots were purchased at a recent taa sale and given to us to build houses for the needy. We had originally thought we could develop theta, or trade them to the city for other lots in your possession. The lots are not presently serviced with water, sewer or a usable road. The cost of developing these utilities would make it impossible for us to build low cost housing. My inquiries as to suitable building lots, that the city has and is willing to trade, have not been encouraging. This 140.00 a 189.00 lot has for taa purposes, a value of 511,655. We are interested in selling it to the city at a mutually agreeable price. If the city is interested in this land for future development of the Public Works area please advise and we will see about determining its value. Sincerely Cliff Koehler Site Co®ittee Chairman ~~ i~~t cc: G. Worley 2463 South 3rd Street • Jacksorrville Beach, FL 32250 • 19041 241-7222 '1 u::-.. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Offer or Land for Sale by Beaches Habitat SUBMITTED BY: George Worley, City Planner ~~~ DATE: October 7, 1992 BACKGROUND: Approximately six months ago Beaches Habitat purchased two large lots adjacent to the northwest side of the Public works Facility. These lots are not served by either streets or utilities, and the installation of both would be cost prohibitive for Habitat. These lots, being adjacent to our Public Works Facility, could be useful to the City in future expansions of either the facility or *.he operations at the facility. Habitat has offered the entire two lots, comprising an area of 140 feet by 190 feet or .61 acres, to the City at a price to be negotiated. They have advised us that the assessed value of the lots is 111,855. During various discussions it was generally concluded that a fair and appropriate value for the lots would be less than the assessed value due to the remote location of the property and the general economic conditions. Staff believes that an offer of E6,500 would be fair and equitable to both parties and that Beaches Habitat would accept such an offer. RECOMMENDATION: Staff recommends that, if it is the desire of the City Commission to purchase this property, that an offer of t6,500 be made to Beaches Habitat. Possible sources of funding for such a purchase were not identified in this years budget. Additional Commission action to allocate such funds will be required. ATTACHMENTS: 1) Location Map of two Lots. 2) Letter from Habitat o/ffering lot fo0r sale. REVIEWED BY CITY MANAGER ~,~ ~~Grj UQI~ AGENDA ITEM NO.~ .- -'~ r.>.:, Page Thrr~c~ Ordinancre No. 80-92-50 Passed by the City Camussion on s..rond :aid tinnl reading this _ __ day of , 1992. Wi llimn I. Gulliford, .Ir. htryor/I9-~~sid my Offirrr Maureen Kinq City Clerk Approved as to form and mrmct~.!•ss: Alan C. Jrnsen, Escr:ire City Attorney ~~. ;.~.. _ ., Page P o Ordinance No. 80-92-50 c. Atmosplpric vacuum breaker. This de•/ieo is oFr:ra[od by atmospheric pressure in cprbinat ion with rte+: force of gnvi ty. 1Yre unit is desicmed to work nn a acrucal plane nn lv. 'lTx: one moving part consists of a E>trpp2 ";ilve w+n ich must b' carefully sized [o th• slide in n ;faid~xl chvn[~-~r and effectively shut off th,~ r•TVrs• Clow of w:-. G. ~r wL•,•n thrn~ i. negative. oressum. d. Pressure vacuvn bmakor. Phis d~wic~: is similar to an atr;nsphc•ric vacuum bn:ak~•r esc:~ut th~+t ttr: ctx x.kinq unit "poppet valve" is activated by a sprirq a!:d doe's not mguiro a negative pressure to react. e. Double check valve assembly. M assrYnbly composed of two (2) single, independently acting drip tight check valves, including tightly closing shut-off valves at each end and suitable connections far ta:•stinq the water tightness of each chick valve. 3. The city or its representatives with prnpe:r identification miy enter at an}' time inside or outside of an}• building or buildings for the purpose of checkirxl far cross cnnn~rtions. If n cross connection or potential cro*s mnn,ctinn is frn c;d, t::xe cit}• steal have the right to discontinue w:~ter s.~avic~n until the problem has been corrected by elimimtinn or until :+ prnEra- Wckf lczi prevention device has lien installed. All b:ckfloc.~ pmv<~ntion dr:vict:s will be checked periodically by ^ ci ty reprc•sentativ.: to insure proper operation. 4. These provisions relative to a cross correction have bcsn established for tlxa Grotertion of all tltr inhobitinta of the: city an to cart~ly with Chap[er 17-22.10?141, Florida ,dministrati~:~e Code. 5. All water services and plumbing fi:<tures shah conform to th. latest edition of the "City of Atlantic CY~ach Cross Connection Control Policy Manual." Section 2. This ordinance shall take ef{ect imrrdiately uEnn its final passage. Passed by the City Cnrmis:;ion on first roadir..t this _____ _ day of 1992. ~_:., . a. i- ~t...^.:. _. orsDlrinncE Nc. so-v2-so AN ORDINAN(£ OF Ti•E CITY OF A1'IA*II'IC 13:i1ClF, hMF21DING CIIAYfER 22, lll•ILITILS, ARTICI.C. II, NWTEIb~ORKS SYSTQ4, ADDI[dG SECCIGNS 22-42 AND 22-43 DEI'INING AND RIX,[IIATR•IG CIdDSS CONNECII(k;S AND BACY:17frii DFVICL:S, MID P1d~VIDI[•G AN F.F'FFX-TI VE: D.:'I^r. BE IT ORIWit•IF1) by the City Conmise:ion of Atlantic ti:ach, Florida, as follows: Section 1. Chapter 22, Art iclo II is hrrc-d,y ,'~~•ndcd to add fx•ction:: 22-42 and 22-43 as foi loss: Section 22-42. Definitions "Cross connection" means any physical arranyenrrnt whereb}• a public water supply is connected, directly or indirectly, w.irh any otFx~r water supply system, sEwer; drain, lawn sprinkler, miduiC, pml, storauo rr•rrvoir, plumbing fi~ctures, applianc•.:s, or other devicv_s which contain or may contain contaminated water, .ewayr• or other waste nr li<fitid of unknom or unsafe quality which m<,y b' ca)xible of impirtiny contamination to tix• public water supply as the result of b,ickflow. B}7x~ss arrmye:re•rts, jurtper connections, mm~vable sections, swim•i or rhinyr•abl:• d~•vicrs and other trmgz~rary or [x•rmanent d~•v ic-o:: throuuh which or b•caus~~ of which l~ackflow could occur are considered to Ix• erns, coon, set ions. Section 22-43. Cross Connections and F3ackf low Dwicr•s 1. No masu~r of water from ttxa city w;;ter sys t<~t shill have a cross connection or potential cross ccr~crt inn e~ithor inside or outs id:' of any building or buildings wi tix~ut a isurkf inr prevention d~a~i~~~• being installed to prevent any and all backflow. 2. Only the following are considered to bc• txickflow prevention devices and shall he installed ir. agree rant with and order supr~r~ision of the supplier of water or his designated representative: a. Air gap separation. A phrysical s~laration Mtwc~n tho frre flowing disc}tiirye. end of a rntabL~ inter supply pip_Lirx~ and an open or nonpressurc rec.~:iviny vr•ssi:l. This yap must be at least double the di~mrtor of thv sur.($y pi(x• c'r:asur~d vertically above the rim of tho m•a:;rr1 and in ^o case less than om inch. b. }2rduced pressure backflaw prev,:nb•r. A device containing within its struc-turo a runirrrn of two (2) indep•tdcntly acting, approved check salvos, with an autamtically opceratiny pressure differential rnli~•f va Lvc~ lncnted Fctwn~n tM~ two (2) check valves [hat will disch=.rq• to the atanspFire iI the check valves should foi 1. This unit :ha 11 include tightly closed shut-off valves located nt each urd of thr• device and each device shall G• fitted with prop Orly ]<xvtcd test cxks. "~ '. a'. f k ._.,.._ brances outstanding et year end represent the estimated amount of the expenditures ultimately to result if unperformed obligations in process at year erd are completed. The carryover of an encumbered balance shall not release er discharge the encumbrances, but it shall be subject to the provisions of subsection (a) in the ensuing fiscal year, provided that funds released from an encumbrance which carried over shall become unappro- priated funds in the beginning fund balance for the ensuing fiscal year. Encumbered balances carried over to the ensuing fiscal year shall not be reported as expendi- tures for the previous fiscal year, but as reservations of fund balance for subsequent fiscal year expenditures." section 2. This Ordinance shall ta?:e effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this _ day of , 1992. PASSED by the City Commission on second and final reading this day of 1992• ATTEST: NAUREEN KING WILLIPI4 I. GULLZFORD, JR. City Clerk Mayor, Presiding officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney ORDINANCE No. 35-92-7 AN ORDLNANCB AMENDING SEC. 2-315 OF THS ATLANTIC BEACH CODE, ESTABLISHING AN ENCUMBRANCE SYSTEM, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Sec. 2-315 of the Atlantic Beach Code provides that "All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended," and WHEREAS, the City Commission desires to establish an encumbrance system in regard to appropriations. NOW TREREFORE, be it ordained by the City Comm lssion of the City of Atlantic Beach, Florida: SECTION 1. Sec. 2-315 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "Sec. 2-315 Encumbrances. (a) An appropriation shall be obligated for expenses properly chargeable against it as soon as the expense, or the liability therefor, is incurred. ~ The Director of Finance shall establish an encumbrance system „ ~,'/(where appropriates as required by th¢ National Committee ~"'" on Governmental Accounting, that will accomplish this obligation and shall prescribe methods of documentation so that an adequate audit trail is available as to the placing, modification and satisfaction or release of encumbrances. Once encumbered, appropriated funds shall be considered obligated and unavailable for expenditures (except to satisfy the encumbrance), transfer or reappro- priation, and obligated balances of appropriations remaining undisbursed at the close of the fiscal year shall be treated as provided in subsection (b). An encumbrance may be modified either to increase or decrease the amount of funds encumbered by it, but no increase in an encumbrance shall be larger than the amount of unobligated funds then remaining in the appropriation account. An encumbrance may be released, in whole or in part, to trte extent that the funds so released are not needed to pay the expense for which they were encumbered, and the funds thus released shall become unobligated funds in the appropriation account, except funds released from an encumbrance which is carried over from a prior fiscal year, which shall be treated as provided in subsection (b). (b) The encumbered balance of an appropriation account at the end of the fiscal year shall be cazried over to and become a part of the appropriation account for the ensuing fiscal year, provided that the encum- ~I ~~~ IKB~E4: T1RD: BA-2 Beni [et ion ACLAIYi x0. ACCWNi TITLE 120-1201-SY.-6400 (1) Sani [a[ian - E4ipamt f20-0000-2T2-OSm Urves[ricted ¢/E -San. lOfKS App¢DpR1ATIW6 RETAINED EARNINGS DEBIT CRED11 DEBIT CREDIT 104,316 10f,316 0 104,516 104,116 0 E>PIlIMT10•: (() ledces San([atim fuM balsrxu! in order to pry for a R w- „f- patter [ruck. These fads xere projectetl t0 lN: apfli last fiscal ypr, therefor! the actual hsgiminB fuN lelanrs is cerrespwdinplY hIBMr than xas kadpeted. ApplOYFD BT: Kim leir4arA, City Mw¢er pBEDAREO BY: [i rt WMIaM, iinsce Director UITIATm R: BaD Kos%, Fb- Yorks D(rator NBIISSIOM ACfidl IEWIRED: z! se'e.i.,...r-- ... CITY M ARAYT IC BEACN BIDET ADJUBTNEMi EifECfi VE DATE: 10-12-92 Yea DATE p1IEpARFD: 10-12-92 gF_SOLDSIOl1 NO. 92-30 s Re9oT.vrloe TRAMSrFSRIMC ceerelM MDHIHS asnrEBb pmms WHEREAS, the City Chaster of the City of Atlantic Beach requires [ha[ Che Ci[y Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day [o day decisions affecting such budgetary systems require adjustment from time to time, NOW, THEREFORE, BE IT RESOLVED by [he City Commission of the City of Atlantic Beach, [ha[ the attached Budget Adjustment No. BA-2 be approved for the 1992-93 budget. Adopted by the City Commission October 12, 1992. 96(3.:._ ._. • • • w Approved as to fozm :..._ ____---___-_ an Jensen sty Attcrney ATTEST: Maureen King,~Ci[~ y C1er~ PLEASE REFER TO HATER A.9D SEWER COAMITTEE REPORT MINUTES Y- 2 ~:. ~_ CIIT m ATWIi1C BEACX BItIrFT AOJIIBiMEMT ^ttlEte tp-1 EF7ECf IVE DATE: 10-12-92 ND: Nccsrrer Pater t SeYer ACCOIYT IM). ACCOIYIi TITLE 130-0000-270-04]0 (1) tatrietYtl t/E - Wter iA0.0000-270-0(00 tatrictal t/E -Serer WL301-533-1900 ahsr Currtnt OharYa KO-iA01-535-1900 Othsr CurrAnt tlurpa AD¢ROV¢IATIOYS ¢ETAIYED EARYIMGS DEBIT EIIEDIT DEBIT CREDii 12,M7 107,713 u,ze7 107,713 torus 0 120,000 120,000 0 EIVIAYATId: (1) teJcp tYtearMler toter i Baer ratric[aE fuYls to niYWne ONN for merps~elt et comedian fees YIN rsgsrb to Ti ttstry tr The See. A¢2tOBED n: ti. teirpch, clty Ysm9er It1EPAYFD tT: [irt YYMlsrd, fi:ree Director IYITIATLD h: tab [osoy, he. Yorks Dirator NMISf1011 ACTid tEOUItED: Ta DALE ¢RE¢AlIEO: 10-09-92 1 yry. >i- ~, :. - BE.SOI.OTIOM MO. 92-29 s RESOLOTIWI TReNSreRRnaG CII7AIM MOIIIgs seavffit FOImS WHEREAS, the City Charter of the Ci[y of Atlantic Beach requires that [he Ci[y Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adj uscment from time to time, NOW, THEREFORE, BE Ii RESOLVED by [he City Commission of [he City of Atlantic eeach, [hat the attached Budget Adjustment No. BA-1 be approved for the 1992-93 budget. Adopted by the City Commission October 12, 1992. William I. Gulliford, Jr., Mayor, Presiding Officer Approved as to form and correctness: Alan Jensen, City Attorney ATTEST: Maureen Ring, City Clerk .. E ~ , P 2 d O O F 6 F ~ Z 6 e d o u O c a w ~ 0 w c a c m u 0 0 0 N ~i ~ ° ~ a ~ d a v m o m F O W W ti N ~ V E m " ~ a ~ a .~ m m y V o o U w fi O O Y a U Q 7 y M K F W a ~ W •,I,' Z O (p F U m r 4. ~ O N N a F+ 1' r i U j ~] V F d M Y y w1 U W ~T C £ ~ w a ~ ~ o >• + ~ . .+ m o > U a z ~ ! /1 4 N Y ~ M < n 9 ~ .y n m L £ aG Y C O £ O k . M ~ Y V 1 ~ i 6 C ~ .~ !1 S ~ ti Y w m p F 0 P Y A H ti Y m 'a 1 :J O. O 4 1 w F {Y 7 5 U F O Y F W Y N Y Z N . G ] ~ U 0 Y d Y ~ w m ~ ~ < Z Q l I F O m 'J ~ G .. F d . ~ G O ~ ~ w 6 Y M Y PALM PETERSILT GMC TRUCKS, INC. (904) 247-5843 Mr. Robert [oeoy City of Atlantic Beach ' 800 Seminole Roed Atlantic Beath, FL 32233-5445 RE: Sealed Bid :!9192-21 For: (1) 1493 Meek Truck Model MR8B8S with e 32 Cu. Yd. High Compaction Reer Loading Refuse Collection Truck Body or Equal Opened: 1C/06/92 @ 2:00 PM Deer Mr. Zo soy: I, Please be advised thee: 1. Tha Service Facility in your arse for th• Pe terbllt Product will be Crest Southern Peterbilt, located et 5173 W, Beaver Street, Jacksonville, FL 32205, phone (904) 783-6170. 2. The engine make is Caterpillar Model 3306C. 3. A few of the Municipa litiee and Prive to Accounts that are using Peterbilt true ka ere: City of Fort Myers City of Panemn City of Hollywood City of Tampa City of St. Petersburg City of Brsdenton City of Naples City oL Ocala City of Pensacola SPI (Pensacola) BFI (Jacksonville) He eerteinly look forward Co being of service to you end, if you have any further queatiane, pleeae do riot hesitate to call. Sincerely, -~,~ ~_ , Bill Broekeeier Municipal / Refuge Sales Me neger ac 1NI S. Sae Rd. l (Y I), P. ~waww, ~ 7)7:7iiip• ena. (b!)114770o wa. POII 9u.Mp6 i d Q~dl"L!'NJiIJl 7W9-LlI82f313d WTJd 60:LI 26. 90 1J0 ~. _ F A- BID N0. 9192-21 - ONE (1) 1993 MACK TRUCK MODEL MR688S WITH A 32-CU.YD. HIGH COMPACTION REAR LOADING REFUSE COLLECTION TRUCK BODY. OR EODAL Nailing Lis[: Jackeonville Mack Trucks, Inc. 1986 Nest Beaver Street Jacksonville, FL 32209 Jim Nardee Equipment Company, Inc. 5801 E. Broadway P. 0. Box 5537 Tampa, FL 33675 Moody Truek Center 4600 Ph1111pa Highway Jackeonville, PI. 32207 York Truck Equipment 321 N. Land Avenue Jackeonville, FL 32205 Tallahassee Hack Trucks, Inc. 4740 Blountstovn Highway (Highway 20 Wes[) Tallahassee, PL 32314 Tom Nehl Truck Co. 41i S. Edgewood Avenue Jackeonville, FL 32205 Niemi Neck Trucks, Inc. 6801 N.W. 74th Avenue MSmi, PL 33166 Solid Waste b Recovery 5500 Rio Crande Avenue Jackeonville, Plorida Music ipal Sales b Leesing P. 0. Box 90306 Lakeland, PL 33804-0306 Palm Peterbil[ GMC Trucks 2441 South State Road 7 Pazt Landerdale, PL 33317-69999 CITY OF y1llartle ~eaek - ~lezida, UW sAmmrEx uvE ATLA\TIC BEACH, i'IDxmA J22)J141 iFLE%IOhB 00a 20-564 F4C 19M1 iri56il - October 9, 1992 K E M O R A N D U M TO: Joan LeVake, Purchasing Agent FROK: Robert S. Koeoy, Director of Public Morke RE: BID TABULATION FOR 32CY SANITATION TRUCK Me have revfered the bid recorded on 10/6/92: i 1. Jacksonville Mack Trucks, Inc. Jacksonville, Florida ~ (5107,845.40 for 31 CY Model) (1113,320.40 Eor 32 CY Kodel) ~ 2. Tallahassee Mack Trucks, Inc. Tallahassee, Florida (6122,817.00 for 32 CY Model) i 3. Tow Nehl Truck Co., Jacksonville, Florida ~, (5111,000.00 for 32 CY Model) I 4. Pala Peterbilt GMC Trucks, Ft. Lauderdale, Florida (6104,316.00 fcr 32 CY Model) '! (898,841.00 for 31 CY Nodel) Since the bid advertiseaent called for a 1993 Mack Truck Model MR 6885 •ith a 32 CUYD High Compaction Rear Loading i Refuse Collection Truck Body, or equal, re reviered the for t i bidder's eubwittal for conformity rith the epecif ieatione. I The 1992 Peterbilt Model 320, riti) a Heil 32 CUYD High Compaction Rear Load roe an approved equal except that the bidder did not specify the type of engine. In the attached telefax received on 10/6/92, the bidder specified the ~ proposed engine, a Caterpillar Nodel 3306C, the local Service Facility location and a list of users of Peterbilt Trucks. After contacting RFI to discuss their experiences rith Peterbilt products, re rere informed they were satisfied and , rere changing over their fleet from Mack to Peterbilt. In conclusion, re recowmend arard of the bid to Palm Peterbilt GMC Trucks, Ft. Lauderdale, Florida for s104, 316.00. i RSK/wc cc: Ki^ D. Leinbach, City Manager Kirk D. Mendland, Finance Director , Claude Nogane, Superintendent of Public Morke , .,. ^> CITY OF l~Aartie BtauF - ~lmuda 000 aENI.VOLE FIOAU AiLA.\'fiC aFX:N, FLOBm.A 1S2I15N9 TFLFAIONE 19011 LT45900 FAX 19011 31FJ90J October 12, 1992 AWARDS COMMITTEE MINUTES TUESDAY, OCTOBER 6, 1992 The A9rarda Committee met on Tuesday, October 6, 1992, at 2:00 PM, [o receive bids advertised as Hld No. 9192-21 - MACK TRUCK MODEL MR6885, OR EQUAL. Present at the bid opening were Commissioner Glenn Edwards, Chairman, City Manager Kim Leinbach, Public Works Director Robert S. Kosoy, Public Worka Inspector Ernie Beadle, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invltationa to bid were mailed to twelve (12) prospective bidders aho9m on the attached mailing list. Six (b) bids ve re received as follows: TOTAL PRICB BID Palm Petetbilc GHC Trucks For[ Lauderdale 31-Cu .Yd. BID NO. 1 ; 98,841.00 Palm Peterbilt GMC Trucks Fort Lauderdale 32-Cu .Yd. BID N0. 2 104,316.00 Jacksonville Hack Trucks, Inc. Jacksonville BID N0. 1 107,845.40 Tom Nehl Truck Company Jacksonville 111,000.00 Jacksonville !lack Trucks, Inc. Jacksonville BID N0. 2 113,320.40 Tallahassee, Hack Trucks, Inc. Tallahassee 122,817.00 Based oa an evaluation of the bids performed by Public Works Director Robert S. Roeoy and his staff, and the information contained in the attached memorandum dated October 9, 1992, it is [he consensus of the Committee that it recommend [o [he City Commission [hat S[ accept the d2 Bid from Palm Peterbilt GHC Trucks of ForC Lauderdale, in [he amount of ;104,316.00, as [he !west responsible bid meeting bid specifications, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent F. r- } `r 0 0 6 Y d N d N d to d p; N L.4 M Y Y } d i+ 'n b u .~1 • ' ' 1 N ~ ~ O 7 N F h C P d O ~ d E u y 0 JC y Y O O M q ~ ( 6 d U ..~ ~ O O C O ti C O Q O N V Pr V p C ~~ ~ d N N b } d } d r uI E ~ J o . + ~ 4 d C a R 4 O a ~ m m a m s C 0 H V a m `] 9 O ti O 9 yy N W C ~ (p N N d P. N~ Y d Y d d 'r Y N J+ y. .-1 C.y M 61 u IOC 4 m0 y d d {4 fi 'OY B cu O ma y U .:"~ L V 'H d m 0. 6 /~ H O'I ~ Y O O O d pmp U M >• Z Z Z i~ .l Yi > WW U C s o ~ P. Y t Z Uf b m F ti V M B S ~ o a m a m m Y' ~ w O m Y~ 'n Y i~ Y b H y {~ {u Y I-I 6' C U = O ~ Y r~ u m y ~ ~ ~ ~ 0 0 0 3~ ~ ~ N Y m c ~o N N ~ S Y Y1 V z d y d 5 U ~d , m ~ y ~ u 2 N u 'l d L N Z O T ~ F p 41 2 m ~ p ti Z O O ~ N 4 r[ ~ O y f ' N 41 v Z .N 1 m O 6 i F H .' u p 7 H y O ( +. W J m m J Q d m V 3 L1 ! L ~ ~( T } l :il y. ' O` f.. ' M O K 1. i. {.. O ' y J t/1 U L G (- a ' ' m S ~ f ~ ~ A [ j .~ y Y t i 1 M > d M ' O N S m ] 1 w 5 U O: U ~ ~ . 6 r- K 41 W u F. S 4I L .] G. S Z O F K K p O L i G t m ~ 3 G, . . C O (+ W r m wna.e .- ,-. .w . . .. .. s. ~ .., ..m . ,e :. y Y r pC E C I BID N0. 9192-10 - ANNUAL LAWN HAINT£ANNCE OF CITY FACILITIES - RE-BID Nailing Liat (COnt'd): Everet['s Lam Service 9110 Brett Forest Court Jacksonville, FL 32222 Noe's Lam Care 2410 Seabury Place North Jacksonville, FL 32216 Dreamscape Lam Service P. 0. Box 382032 Jacksonville, FL 32238-2032 A b T's Landscape 6683 CSaco Gardens Road West Jacksonville, FL 32219 Southern Ground Service 7647 Kings [ree Drive Jacksonville, FL 32211 Property Maintenance Co. P. 0. Box 1812 Ponce Vedra, FL 32082 Jax Tutf S Tree, Inc. 1625 Indian Springs Drive Jacksonville, FL 32216 The Pace Company P. 0. Box 51603 Jacksonville Beach, FL 32246 Commercial Industrial Landscaping P. 0. Box 62206 Jacksonville, FL 32219 Leisure Lam of Jacksonville 6653 Powers Avenue, Suite t29 Jacksonville, PL 32217 y. __. Gr,-....... ,; HID N0. 9192-20 - ANNUAL LAWN MAINTENANCE OF CITY FACILITIES - RE-BID ? i f Mailing List: t t GROWING Sun Shovet Lawn Maintenance ~ 101 Vedra Landing Court 1398 Hain Scree[ Ponce Vedra Beach, FL 32082 A[lancic Beach, FL 32233 Precision Lavn Care Four Seasons Landscape Main tenance, Inc. 5149 Camellia Circle South 1075 Atlantic Boulevard F Jacksonville, FL 32207 Atlantic Beach, FL 32233 i Environmental Care, Inc. Landscape Design and Servic es, Inc. 58 Canal Boulevard 1886 Mealy Street Ponce Vedra Beach, FL 32082 Allan tic Beach, FL 32233 ~ Davis S Jackson Lavn b Sprinkler Service Grasshopper's Lavn Service 522 S. 3rd Avenue 4283 Tideview Drive Jacksonville Beach, FL 32250 Jacksonville Beach, FL 32250 ', Perschel Brothers Services, Inc. Pop's Lavn Care 535 N. 3rd Avenue 2566 West End Street Jackosnville Beach, FL 32250 Atlantic Beach, FL 32233 Bloom N'Groom Environment Design Company 645 Mayport Road P. 0. Box 1812 Suite 4-7 Ponce Vedra Beach, FL 32004 Atlantic Beach, FL 32233 Big Jim's Lavn Maintenance b Landscaping Sister's Landscaping 3804 Bess Road 1705 N. 6th Avenue Jacksonville, FL 32211 Jacksonville Beach, FL 32082 Dreamscape Lavn Service d Nursery Taylor Landscaping 9265 Nipps Road 192-1/2 N. Roscoe Boulevard Jacksonville, iti 32222 Ponce Vedra Beach, FL 32082 Green Thumb Lavn Service Green Frog Landscaping, Inc. 4513 uesconnet Boulevard P. 0. Box 50736 Jacksonville, FL 32210 Jacksonville Beach, FL 32240 Green's Landscape Beaches Landscape, Inc. 2263 Eagles Nest Road 945 11th Avenue South Jacksonville, FL 32216 Jacksonville Beach, PL 32250 Nanak's Landscaping Big B's Lavn Service 10733 Phillips Highway 2301 Marsh Point Road Jacksonville, FL 32256 Neptune Beach, PL 32233 Premier Lawn Care Landscape b Lawn Resources P. 0. Box 57238 1909 N. 3rd Street Jacksonville, FL 32241 Jacksonville Beach, FL 32250 Also, ie reviewing [he bid for accuracy, bid documents reflect a discrepancy when adding up the unit prices and comparing that total to the TOTAL PRICE BID on the submittal page. The actual total of the unit pries is (20,055.00, compared to TOTAL PRICE RID of f18,900.00. For these reasons, it is the consensus of the Committee [hat 1[ recommend [o the City Commleslon [ha[ it reject the low bid from Jaz surf S Tree, Inc., based on errors in its bid, and not meeting bid requirements. It £s also the consensus of the Committee that is Chen recommend co [he Ci[y Co®ieslon that it accept the bid from Commercial Industrial Landscaping of Jacksonville, £n the amount of (23,982.00, as the lowest responsible bid meeting bid specifications, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent CITY OF ~7 1'~rYie ~tatlc - 7lmuda a00 SENINOLE ROAD .1TLAYfIC BEACH, FLORm1l21J}.W} IELEPHON'E 19W) 2lLSaW fAC (9a12(4Sa0} AWARDS COMMITTEE MINUTES TUESDAY, OCTOBER 6, 1992 The Awards Committee me[ on Tuesday, October 6, 1992, at 2:00 PN, to receive bide advertised as Bid No. 9192-20 - ANNUAL LAWN MAINTENANCE - RE-BID. Present a[ [he bid opening were Commissioner Glenn Edwards, Chairman, City Manager Kim Leinbach, Public Works Director Robert S. Kosoy, Public Works Inspector Ernie Beadle, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invitations to bid were mailed to [h irty-four (34) prospective bidders shown an the attached mailing list. Six (6) bids were received as follows: TOTAL PRICE BID Jax Turf b Tree, Inc. Jacksonville $ 18.900.00 Commercial Industrial Landscaping Jacksonville 23,982.00 Premier Lawn Care Jacksonv111e 26,163. 41 Leisure Lavn Jacksonville 26,370. 00 The Pace Company Jackaonville Beach 31,199. 28 Gzea[ Southern Landscaping Jacksonville 37,750. 00 In an effort to attract a more experienced and dependable contractor with a proven track record, [he specif icacions and bid requirements were "tightened" in several areas, the scrooges[ ox which vas that the successful bidder will be a properly licensed lawn maintenance contractor who has been in the lawn maintenance business for at leas[ two (2) years. Licensing records in the Cicy of Jacksonville reveal [hat Fred Blocke r, the over of Jax Turf b Tree, Inc., obtained an occupational license in March 1992, and chat is vas renewed on Oc [ober 6, 1992. October 12, 1992 GRUHN MAY, INC. ® a ® O Water 8 Sewer Contracmrs TELEPHONE 262 95<a iA%. 268~O6J9 689J PHILLIPS PARKWAY DRIVE. NORTR JACKSONVLLLE. FLORIDA 3229fi 9 0017Ea L C3TY OF gTLRNT IC DCH ` eaa Se~inole ktl r D Atlantis Ech, FL ..cc.,~-~4°.=. RECEIVED sEP zs ~~z ~luc v¢awcs IN~O,CF ]VfAffiF ~~-~3aI INVO2E DATE a9/'4/9c' ' ` 9ca'§ 16 c o 6c At lanr LC Eeacn L/S "E" 4" a ~ En:ckGEtJC/ kLFR.k 0 u. o. ~ ----------------------- EMERGENCV Quantity Description Price geount INSTALL (~) NEW tHELr, vRLtrt~ Rr:D :I: tJEu TsA~4t•. GORMAN RUFF PUMP AT LIFT STgT IGN E, 799 MAYPURT kU LREOk: MgTEkIAL: 7-+'L • L L~ 57c4. as EQUIPMENT: NL .a0 NET as DA'/S F'g5T DUE ACCGUtJTS WILL EE CHAP.GEU 1-1: Gn FEk MUfJTH Subtotals 6674.aa Net q~ount Due =_) 6674.aa • STATE OF FLORIDA LICENSED CONTRACTORS CU COd313< CU CDI<88D CB C033208 CB COeJ688 -. i e i s t: r: r, ~~; _.:._' CITE OF ATLA6TIC EBAf:H CITi CDIDfISSIOA }OjSTIHG STAPF ^HFORT AG~A II7Q1: Emergency Replacement of a T-4 Gorman-Rupp pump a[ "E" lift station C799 Hayport Road) SOENITI'® BI: Tim N. Townsend, Plants Division Director f7% ~ DATE: October 6, 1992 &[R1~00®: On August 31, 1992, [he pump casing for [he X11 pump a[ "E" station ruptured. the pump is a 4" size Gorman-Rupp T sever pump. Cause of [he rupture appears to be the end resulc of electrolysis. Earlier in the summer [he pump casing for [he #2 pump had ruptured and been replaced. The replacement for [he /)1 pump was quickly ordered and installed. Also, two check valves that vas damaged were replaced ac the same time. Cruhn- May was selected for emergency because [hey were readily available. The station is bark on line and operating with no violation of regulatory rules occurring. This will be funded through the sever reserves. Pay [he invoice to Gruhn-Nay Construction for 56,674.00 ATTAC~ISS Invoice from Gruhn-May Concs~truction ~/ gsvmr~ sr cIa Ilexsc~: ~_», a(/ u~7 AcamA rrm >to. SC s r ~: ~;w-- w GRUHN MAY, INC. INVOCE NUMBEfl ® ~- ~ © ~ RECEIVED ©®® INVOICE WTE SEP 29 1992 09 /~4/9 ® 0 O p11BUC WORK6 Walee & Sewel Contrattors TE LEPNONE 26P95aa fA% 26P.GE)9 6b51 PwLLIPS PARKWAY DRIVE. NORTR JACKSONVILLE FLORIDA 32256 e 001780 0 0 9cO917 I ~ CITY OF R7 LRNT IC FLH e t RTLRNT IG FERCH L/S "F" L A [CIA 1~ ~EI!I1 TiGIe Rd i 1 ~ EMEF.GENCY REGRlk o Rt is-~t is Fri. '_ ~~c~~-5455 0 N G. O. 71 Duant ity Descri pt ian F'rice Raount I N'oTRL~ (li NEW Tbre48 F'UigF' RT LIFT SI RT ]UN "6" 1]7H 57kEET ~RFOR: 550.00 MRTEkIRL: 6809.00 EDUIF•MENT: 1~5. 00 NET ~0 JRYS F'RST DUE RLCGUNTS HILL RE CHRR6ED 1-1/J= F'Ek MONTH Subtotals 7884.00 Net Raount Due =_> STATE OF FLORIDA LICENSED CONTRACTORS CU COd3136 CU C02aSB0 CB 0039208 CB COa1665 7884.00 i~- ~P6(' f F." r~. CISI OP AiIJIHTIC BEACH CIII COlBQSSI07 1DSETIHC SiAPP BP.POBT AG~A IS7H: Emergency replacement of T-6 Corman-Rupp pump at "B" lift station (385 11th Street) j~j{/i SUB7ITI® 8I: Tim N. Tovn send, Planrs Division Director ~' DAIS: Oc cober 6, 1992 BAC[G80D7D: On September 7th [he pump casing for [he #2 pumo at "e" station ruptured. The pump is a 6" size T-series Corman-Rupp. The cause of the rupture appears to be excessive back pressure. The nev pump vas quickly ordered from the authorized dealer and installed. Cruhn-May vas again selected because of availability and from previous experience vi[h them ac "E" station. The station is back [o normal service with no violation of D.E.R. or E.P.B. rules. This will be funded through the sever reserves. BBOli7~A7I07i Pay the invoice [o Cruhn-Hay Construction £or 57.884.00 : Invoice from Gruhn-Hay Construction. YLYIEII® m CTII 7A7~: 7 ecamA ITQE 711. ~-J ~~ ~" . smr=- "< S. CITY OF lQl'la+rtie b'eaek - ~loudd Ii00 SA\D%PFJ( LAVE AiLel\TC BE~Ca, F1Aglp~ )y~}yy) TELFAIO.YE 19Bi) ]A'LSA11 FAX 90012fa56U N E K O R A N D U N TO: Kim D. Leinbach/City Manager FROM: Robert S. Koeoy/Director of Public Morke ~Jj/j, ' RE: MATER AND SEMER COMMITTEE REPORT f26 1. On October 1, 1992, from 8:00 a. m. to 9:00 a. m. the folloring people met to discuss monies paid by Tiffany by the Sea for rater and serer: Maureen King, Lyman Fletcher, Kim D. Leinbach, Robert Koeoy, Harry McNally, Alan Potter and Ted Griseett. Attached ie a sheet corked up far OKRA Investments payment of 6175,175.00 for 130 unite. The 2nd sheet shore chat OKAA Investwents should currently pay for a 26 unit development, i. e. 663,992.56. Therefore, the City calculated that 5111,252.44 roe the refund due to ONAA Investments, Inc. Kr. Griseett argued that Tiffany should not be billed far any additional service availability charges since they paid approxiwately 577,000.00 to install the force main to Oeeanralk. The City countered that wany additional expenses rare incurred due to the controversy after the cutting of the donee. After wuch discussion, a cowpronise roe reached to refund ONAA Investwents, Inc. 5120,000.00. 2. On October 1, 1992 from 9:00 a. m. to 11:00 a. w. the folloring people met to diacuve the Financial Analysis of the City's Mater and Serer Utility System: Naureen King, Lyman Fletcher, Kim D. Leinbach, Kirk D. Mendland, Robert S. Koeoy, Alan Potter, and Joe Melch. Joe Melch presented a draft copy of the financial analysis of the City's Mater and Serer Utility System to all attendees. In addition, he eubwitted a draft copy euwmarizing the revenues of each utility. Staff rill caviar the aubwittale rhieh include an addition 10X Eor Engineering of each Capital Project, additional operating coat, and aeeuwe a 3X increase in cuetowere and a SX increase in personnel costa. Joe vas requested to provide further explanation of the Gulf Breeze loan. RSK/tb cc: All Attendees File - MSCR October 6, 1992 s CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY .... it--~- iiii ~L__JI Bpi CITY OP ATLANTIC REACH CITY COMMISSION MEETING STAFF REPORT AGemA ITffi: MONTHLY REPORT OF USUAGE OP ADELE GRAGE COHNUNITY CENTER gpQQTT® gy: ROSE N. BLANCHARD, PARKS S RECREATION DIRECTOR HATE: OCTOBER 5, 1992 BAfE[~ODtm: THE FOLLOWING IS A REPORT ON THE NUMBER OF PEOPLE USING THE ADELE GRAGE COMMUNITY CENTER FOR THE MONTH OF SEPTEFBER, 1992 REGULARLY SCt1EDULED AA MEETINGS twice weekly L25 NEGOTIATION MEETINS (DIFFERENT GROUPS) 16 ABET (ATL.BCH. ERPEA.THEATRE REHEARSALS b PLAYS) 480 PABLO ACADEMY PRIVATE SCd00L CRAFT DAY 60 TOTAL 687 RP.Odtid®ASIOB: NONE ATTA(~TS: NONE REPIEYPD BY CITY MANA(:FB: ._~ r k- ~. ~i:: ~~.. t• E> :LUS10 JS 9l: p. b. y ahe UR i~0 t un. m.rcial Gem ml 6.t- bii ~~ t n'm man cx:. srenn• basis and can!- arcs the r~, u~ ons sual 4t s, rh imuram e. ~ i:al Zits,rising out rtth.-opamiun, main •n.~nic ~ur ts~ of a;rtumobile• mvnrd by .: Vamed asu red '.> of m~c•nd. I :a~. L;c. rising um ,rt tlr. oprm:ion, usrr ~ m.tin- te: u+, : ai tircraft is not covered ~ I al lip•.: rising uu; of thc~ up~•ratmn, main en. nm or .. of a tnvcraft. :ne,i brat ?tamed Irv ~ura i~ n, ..c. n .;.:n a:d Li.lr 1-t,: ail, c c ~dusion ppl:o, I: ~iP au ;nq uu;o ~.. ~ is ta,'ohulit b, en„„ ..-.u ,n e: ~d. li her. !lob of Ji>:rictssell.itoi~.,:l- ic er ~ :agr. or distr ^utc .dc,dxtLi bevera~. rs at a iw d t tisin ; acivity ~:r ea•nL separate Liq: or I_i,r bil r i tun. nee shuu!d he a: ntnged kwaliv t av.:ila hl. it u:u: state TI+.. Associ,rtio:is enperi ~ncr in iiq w :abilav situations ~ wdr fhat it cannot rennn- nu td_tnd nfad dis+ura~c•s,,-lubsfmmpsticipat- in; :n •':ent involcin;:thesaie,i ah oholic be+sra~rs. '~ tc x+lic- is etter aver anc other slid .end nth Ic, bi, ins-rancu. SP'CIAL ACTIVITIES In ervral,:ne pnlicv applies to mc•st operatic ns and as -fir. •s m Clubs and Districts with the ea• eption of qc .r lia: ~iliK•, the operation, ua• or maim-name rn :r.. a14 ..utomobil. s owned b' the CIuF or Dar tri a 9.'r..ain rrata•:-raft liovecer, weeml•hasin• 'h. p' pet Certifim ~s of Insc~ance should h nb- ,,.. .. nm any garb. •>ho:nn iuc is or part _ipatrs m ~ ,..'. csponsc :td be Li,~ns Concessi manes or r. ~~.rl: ;condor ng funit:.tn inr Lions :hould :a: . '. a-.r rcn liabil ~:c insuranc. and rhea: polity .hcudd t:.m r th.- i,~m. c ::i+.: r,l Thy Inrcm.ati, -jai >s,kia L,u~. of Lt. ro t lul„ a> adduu ma. imun is. Owner. c; prec.:>,u, !br -ions arc include. as ~Jdrtiun.rl .nsuo- isc oaf r cn tr puli.r as r. sp+-ts heir liabiluv for mr a...tl ti .~ir premises- ty'h ~re ssarv, t ~ertil; arcs .u Insu: mr can be is,uec in heir favor tpon :ryu. ~: SAFETY OFfICEq ach lions Club or other organization should de: ig- aate a Safer; Ofiie er with dude. as follows: !. Review tl%bo, filet an,i pag.: i, 5, 6, and 7 in I u- ticulat as they ~ ?Pay tc ttiv Ses being planner I. Review a ;dt G bar it fr n a sairty staztdpc ant and idennfy Pc' :nti.:i taan . t- Compleb the zlf-inslsctie : checklist for a"<h activity c nd ka p a copy on : le. L Insure Ikt then as adequate s .pervasion of [he even[ for the pntectic t of I ipn me::bers, spectators, f ar- tiripants and th ~ public. i. Obtain certificates of insuance from circuses, a ar- nivals, concessionaires, or other operators v ho conduct ur paricpate in Lions events, and h.;ve them nacre yoc Lions :lob a additional insur ~d. b. Cather ail sign; ican: iraortr ttion on any incic ~nt which might re ult in a Ilabil ty claim and repo:: it promptly to the insurance company as instructed in this booklet. CLAIM COSTS The cos[ of the in .urance program is directly related to the cost of claims. The cost of each claim adds to the ::mount pail by B-: lnterr.aion:a Association of L: ms Clubs and each Li ~n mem'oer. Snce it is Lions coo Bey that pays the Bait s, it is :npo: rant that Lions CI tbs and other insurr is ma4~ sah to a priority in the conduct of :heir a civic x~e. : i `NAMED INSURED ~9 i : I ' The Lntrrnanonal Association of Lions Clubs; all Dis- tricts (Multiple,: Sub- and Single) of said Association, all individual Lions Clubs organized or chartered by said Associatiop, Leo Clubs, Lioness Clubs ar:d any other Lon organvation owned, controlled or operated by a named insured or by individual Lion members while acting on'behalf of a named insured ~: ADDITIONAL INSUREDS i I (GENERAL LIABILITY ONLY) ~ - I I II ~ ~ Lion, Leo and Lioness Directurs, Oflicers, EmFloyces end \frmbe: s are indu ded as additional insur.~ds for liab~.~iq' inn:«ed whit: actng in such iapactie>. Volunteer workers are included as additiotal in- sureds for liability incurred while +corking in Lions pro; •cts. _ ;. 1 ~ ~ I ~ Persons or organizations, public or private, grant- ing use of premises for Lions activities are inc laded as additional insureds for their Viability arising out ni rile use o~ such premLses by Lions, except when liability is due to sole negligence of the persor. or or- ganizationgranting such use Prefnises are d•:fined es real property including structures thereon. AI<o indwied as additional insureds are sLaes or )whtical subdivisions who issue permits to a \amed Insured for iiab0ity arising oaf of the Namad In- surrd's acti+ities under said permit - : ~' i LIMITS OF INSURANCE j : General Aggregate Limit 52,1g0,IXq. Products-Completed Operations A;;grrgaM I ~ $],fll:'1,IXq. Penonal & :.dvenisin; Injure limit $1,IXU,IXq. Each Occurance Limit I $1,IXO,IXq. ~' ,i ' i z ~ ; ,i ~ ~ j i . Fire Damage Limit (Any one f:m) - $l,fg0,(M q. 'i Aledical Expense I amt (Any one person) I 5 LfY q. I I ' COVERAGE I I j General Liability i - 7he policy pays sums that the insured, including ~ Lions dubs and Districts and individual members and :. volunteer workers. 6emmcs legally obligated to pay as j damages to third parties because of Bodily In)ury or ' Property Damage caused by an o<curen<e arising out of or in the course of Liom funs ions and activitie.. I I The hilloc: ing liability .Deer-,;es arc provider ' .Premi,es, Operations aroI Adicities I Pradmas and Completed Operations ' Owners and Conv.:dors Protective ' ; ContmRUal Liabifac Personal Injury & ldveraing Injury ' Fve Legal L;abJity Incidental Malpracl ice I Automobile Liability Liability for the us.~ ~~~ auomobiles (includ rag busses and Iradersl owneJ by a named insured is :rot ttnered. The liability of a Lions Organvation (nan.ed insured) for the use of hired or non-owned automo- biles (including memcer's automobiles) is covered, but only as excess over the o+vnets insurance '.i a Lions Organization o++'ns art automobile, it inns be separately insured. Co+'crage is not provided for he liability of the owner or uperamr of any automobie, or (ur physical damage In am' automobile use. m connetlian with Lions activities. i i s ? ~ f a i : I t e j r -' ' t i I i I i i i I i ~ i i I ! i i t I i i i i I I ~ I i ~' GENERAL ~ ~ i i The International Associ.rtiun of Lions Clubs h.~s .• ` program of Comprehensive General Liability Insur- ance which covers Lions on virtually a Worldwid i t ~i basis. The policy is issued by Royal Insurance Al i? h 7 (;• Clubs and DisMcts are aummatimlly insured. N< ac + lion on your part is necessary. A !i ~~ j The purpose of this booklet is to Aesaibe the plan. i in a manner which will enable Lions to undersrenC ~~ I ~ r its appB<ation to their activities. The provisions o~ ~ [ '. ~ '7 the policv apply to most normal liability exposure )'- • of Lions Clubs and Distriasinduding the¢funtt an ' and activities. Clmms arising oW of liabilin~ far th 'ra ~, ~ operation, use, or maintenance of aucratt, auto nc ~~ bites owned by Lions Organvations and ce~aii. 'i watera-attare excluded(Sir "Exclusions"). Howcve~. t~ these pages are explanatory only and cannot cover _ ' !i all possible situations Nothing in this booklet tan be construed to extend, alter, vary or waive am• of i the provisions of the polity. If unusual situation: arise which require further explanation, inquir- ~ I should be directed to: TJ. ADAMS & ASSOCIATES, INC. - ' 2001 SPRING R0.4D . I OAK BROOK, ILLINOIS 60521 ' Phone (708)572-1550 ' Faz (708)574-3278 ~ i I ' i Bear~in mind that this is a legal liability policy only .; •~ S ! J limited 'Medical Payments' coverage is provided, but it does not apply to a person injured while to .ing i 'y 1 ~ part N zthletics. j ~ ~ j ! f P ~ INSUROR i .; Royal Insurance. ; 1 1 ~! ! I I !~ I it i I i ® ~~clrso~euc//,e ~BP.ad>~..~°~zs~ G'l~ilr as2o 379 Lions Road Jackaohvilte Beach, Florida 32250 September 18, 1992 City of Atlantic Beach City Manager 800 Seminole Road Atlantic Beach,Fl. 32233 Oear Sir, The Jaeksonvllle Beach Lions Club is planning to eenduet e road block fund raising at the corner of Atlantic Blvd. and Penmen Road on Saturday October 31, 1992, From 9 AM to 4 PM. We would like to have the city's permission to have members of our club collect funds at this location. All funds collected will ge to provide sight and hearing services to the indigent in the beaches area. On behalf of the membership, I would like to express cur thanks for your cooperation In our community efforts. Yours truly, JACKSONVILLE BEACHES LIONS GLOB hn F ~~ 1 resident 11.6A The cuc and mWtlpks as forty (or Additional Scrvkas shay be annuauy adJuNed In acwrdarrcc w~idr mrmal saluy n:ricw~ Prsctitte of the Aadulas. ARTICLE 72 on1eR corlemoNS oR senlca:s ~p~~ww~.f~` ~7'r.umruw sn:u+,.awd.m,~. es.~ co-ro.ma, mtl.wm'/roanam w,e.a~ waw,c.an~.~.~ ALLOWANCE FOR OTHER SERVICES 1. Construction Contract documents reproduction 6 Y ~t '} 7123 Whew Oompensatan u hued nn a stipubted sum or pcrccncage of COfL51NC110n Cost, progrtis paymcncs for essit Serctca "uf tat11 phast Sh>V total tht fOlksa'uyf pcnpsuga of snc tool Bow CompcrtvLL~n payabk~ (nom aawNO„ell,lyef ~~ gyy.we! SCwrsadc Desgrs Phase: pccmrl %) DeP4T Dn'dopotms Phut. faeccesst ( %) cawruo;on lbtumenu Phur~ Including initial payment) ptr"r"(90 ~') tYdding or Negouadon PhYe: pescrnt( %) CorLasucaio0 Ptuse: pattnt Q 0 %) iota) Back Campermtbn: one hWtdrtd percem (100%> 113 COAWEN9ATION FOH ADIX710NAL 6ERVICES 113.1 FOR PROJECT AEPRFSE[sTAT10N BEYOND BASIC SERVICES, ss descn+xd in Paragaph 3.2, rompenvdon shaE be rom- puced u fdbw^s: Architect @ ~ $67.00/hr Engineer @ 67.00/hr Designer @ 40.00/hr Draftsperson @ 32.50/hr Clerical @ 25.00/hr 1132 FOA ADDITIONAL SERVICES OF THE MCHITER, u described N ArtKks 3 ono 12, ahet Nan (1) AdditiOMl ProjM Aepresennnon, ss desaibN in Pvagnph 32, ono (2) surica hrhded L~ twde 12 u pan of Addirioru? Scrviccs, but eaaudvt9 ser. vices of corsPalnnts, compcnvtion 1haR be computed as folbsvs: lAmrn mi. grap„wm r,.iudnq n,u, ara..wrcpe N n+.w /b»stl ~/^~ P.lMpw mtl opg.o. mw margy w:,crP.o- r earyy .slnwera aawb msr9r an,re w,,,eve ymrM.mr wneemH -P7.4mr )'-I Architect @ 567.00/hr Engineer @ 67.00/hr Designer @ 40.00/hr Draftspersor. @ 32.50/hr Clerical @ 25.00/hr 11.3.9 FOR ADDITIONAL SERV{CE5 OF CANSULTAhTS, uxiuDing additional swtttval, rnednnigl and ekcoiol otgirscering savicea and Nose ptabrkd under Subparagsapts 3.4.19 or identlAW in Artiel[ t2 as pan of AdeEtkmal smites. a mNtiplc of ( N/A ) timts the atnounu billed m dte ArNhect for SuM servlcK. lAL,OI/y a0+o/w 9Pn gams,esovr m Ntirle 11, y nP=^o-l 71.4 R9~UNSABLE EXPES9FS 11A.1 FOA RiT18URSABLE EXPENSES, as dtseeted in Pasa3syh 102, arlQany Olhn iftalS isltlodW Y1 Anide IZ a1 Acmbuecbk E1peMea,amttitipk of (1.1 lrinro Ne tapsaaes utnar00 C!'Ne Ardritccl, NeArdulef7's Cmpbyees L10 awtsulnrus N the inarcst Of Ne Pro)on. 11A ADOf110NAL PROVISIONS 713.1 ff 7HE BASK sERYICES ooee+M by N4 Apeemens twe tsu bcm compksed .vhhin ( )snosaMMdre dxehesed, Nrotrgh ts0 huh ofdseAedwecL mentionofdsc ArWtea'sservlm beyond l)u sime YnB De msrspdvued as pmhdtd it SubyanSe+Phs 10.3.3 arW t 7.32. 1152 Paynsmu are due an0 pay~bk within thirty ( 30) daYS !mm de dvc of the Ardutetis imoitt. Amousus ssslgM forty five ( 45 )dari aRc dK lnvai¢Qxc YnR ba. bnearnvahe sue entered bdor, err in she absenx dlereo! at the kgd ute preva0ing from asne w sEne u dse pt4tclpal phoe of btausns of six Archhees. tmm ..rrymn.ru,r+.,v,y,,.,I ONe percent (1!) of unpnid balance per month (~ 14.na/npd.,.+m,.,,mn.eegw.mT.wuunmetur.aM1./mymra,vbrmwm.mmrlmrsm.amnre~rydtl4~~rrr ea.,~.irArtr~. v^^r4+~nmue gmumsn, su wro,.w g rb Rvnm aadsRewr m%Lera tie wsll4.y urr ps..wn )PrNr ys w+ mnussralr~r „pb ~erpiu ronm+rvo-mwyvw.,,.w.s., ..A..as~a ..e„~rwnu.o a,r wsa, si ~m.vaw.wr/ _- ..-~•..~-----...a.z.sarsurur ~ipuaSFFIT.T.TIIIiQK1A ~tL~.!~._. k the Spepfic irifortnation eoruldered by the Owna to De confi~ ~mtbl a prepdeury. The O«rar 61u11 Provide professlorW aeWt for the Archhcc[ on drc mrsstmnbn Sign and m tM pro- maiord mattriak for dx Project. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.1 DIRECT PEflSONNEL EJ(pEtiSE 1011 Dlrcn Pttsonncl Exlsense k detmetl u dw tllren nbries Of th<Archltm's Pcrwmx! engaged On dtc Projcn and the pprtbn of nc~ cent of Neu mantla~ory and wswma~• mn• uibution5 and puu0rs rcWcd mttno. SOCK u tmpleymm: axes and other wtutory ,.ynPloyec Dcncfns, cssurnee, sict Ica•q hoSdaY>• `'x'stiom, pcnsinu and simJa: contribuucns antl benefits. 102 RF1MBUflSABLE IXPENSFS 10.2.1 Reimburssl>Ic Expenses arc b addisior, w compcnsa lion for 6uie and Additiorn Smiccs and include expenses Ln<urted by d+e Architm and ArcNtcn's m:pbyca and co^' sWtants m the interec of the Project, u identi5eo in me folbw~ ing G]LLfeb 10.2.1.1 Expcttst Of tMSponatwn m connttvon wim me P[OjKq Cxpenses in connection w'im aoihoriutl outol-loan trn'a bng4swrsce cornmuniatbrw, and fees paid fa secur- ing approval of authoruses haring'ryristlitTbn ova tM ProlccT. 10.2.1.2 ExperFx of nproducuwu, pnsuge x~d hurdling of Dnwsngs, Spccifptbns and nmtt documm[s. 10.2.1.3 1[ authodsed m adcaFtcc b]" the Owner. upu>r of overtone woh rct{uving higher [ban reguur rates. 1021.4 Ezpaue oltGSdenngb.+mdch and mwAupb requmod q~ the Owner. 1021.5 Expense of adtlitwnai irsburulce <orengc or Eruu. atdwL'ng pro(usbrd luMhry• Wwzrc<. requested by me Owns N excess or mess normally tar*ied by me Architect arM MCNtttt b CmssWUnn. .. .. ~- - 102.1.8 Expcuc of Wmputeraidcd design and dra.Rusg cquipmCtlt time when used N eonnectbn wlth me PrOjett 10.9 PAYMENTS ON ACCOUNT OF BASIC SFAVICES 10.7.1 M initW %ymml u bet (OM b Pangapls 11.1 h the minimum payment suXkr dos Agrcatstnt. 10.72 Subsequent %ymrnts for Buie $ervkrs sha0 D<madc motlUdy yq, wherc aypOnb-k`,'s'11u0 be in proportion to set VICE pafdmed Pldrin CKh y.w Ot SCfVICC. On tM C1W KF toM m Subparagc~ls 17.2.2. 10.7.7 If and m the extent Wt Ole time «~ w ~~~ $ubpangraph 11.5.1 of thb APEVnat through no hWt oI dsr Archuect, compcrssslion la any xr rkeb rendered dwm8 [Ile additbrul period o! time sha0 De mmpwed m me manner stt toM b Subpvagnph 11.3 2. 10.9.4 When compcnsatan is Sued on a penYnngc o(Con~ struction Cost and any portb:u of the Projm are dekt<tl or om<tw'ise rwr mrsstrvcted. comperssadon for mox ponb:ti of the Pmjctt shat: bt %yaDk to Fhe extent xrvicu arc per (obned on dwx portbns, in ac<ordancc °dse bw'6[FbOna fide form N Subpa[agraph 1 i.22, based on 0 Did a tstgotiaFM propnal, o: (=) it no such bid or proposal b rtteived, [hc most [ecen PrclirttinarY estimate o(CD:LSWCriOn COSt Or dtuikd ettlllt]tc Ot C(Ai3WCtiOn rd$t (o: bosh po:' tons of tM Project. 10.4 PAYMEMS ON ACCOUNT OF gpDIT10NAl SERVICES 10.6.1 Payments on aaoum of the Architect's Additkarul $eIVY6 Nd Ia RCInlbllrSabk EFpCI1SCf Shad be madf mMLNV upon presenntbn of the Nchiteci s su[e!tlmt Of xrvica Rn- dvW or expenses ixurrcd. 10.5 PAYMENTS WITHHELD 10.5.1 No dcdvabns shall be made hem the AKAIttLt i com- pensation on xeount of pmalltyo. ~9 ttaators, o~m acmm+or of sums withhdtl from %Ymm the cos Of ctungt5 m the W'nrk aMr char: Nose fw oitich the Arctutcn hu been found w be IuWC. 10.6 ARCIUTECT'S ACCOUNTING flECORDS 10.5.1 Reeordl of Reunbursable Ex'pestteb antl cxpaues per- saining to AddldOrul Servkes and scrvn-cs Pa(ormtd on the buffs of a multiple of D'vect PerstXinelExpense shall be a`~it... . abk ro Fhe DwMI or Fhe Owrser's audroruxd rcpre5enutiec n mutua'h, wnvmims times. ARTICLE 11 BASIS OF COIAPBISATION The Owner sha0 eomperwte the Archnett u to0ows: 11.1 A.w elrrlAL PAYHENisN Five Hundred and 00/100 t]o0ara (x500.00 1 sha0 be nude upon exenniots of this AgreernW and credited w else Owner's auamt at fmN %yTnmt. 112 BASIC GDI~EftSIST10N 112.1 FOR BASK SERVICES, as tlcscnbcd in Mick 2, and any rxhc aervir'es Osciuded b Anick 12 a %rF of basic ScrvkCS, Bask CanperuadOn SAall be computed as folbwb: , •sua rcu.w ~nlrvr c1 s~.nlx*.¢en wyrr. 7 n...naw./a..yen.arrm'.m[,vm.~n/p^^„w,~.o.ir.•swn .,, y~rm~aan. m~e m.,nrJr D'~•° !H """'"'~' Fixed fee of Three ^,housand cwo hundred and fifty 4 00/100 .ust>oaxEX,n.,•.pwrcex.•aeXrtECr.G.•FFXt.z•Fd.'aTEC~rtX FOmm•. w.•.flwr. • _ Bt41~7~. -_. r THF.WEPIU.\PSTRIrtEd LLINITER5. 1' SS HCw TdxA~'f'TUF.K'1'. i.ESXiI:GTON Dy~_3etq}_ .~cr, ~r wr~,~a~ uaucw cuuwnmg ~ spccdr reRrentt w dt:s Agrttmem stgxd D)' tht Owa[, ArUU:m, antl any otlxr person or dairy soughr w be pined. Corssrnt ro aratration mv0lving an additkmy person a mWy shay not arnudturc cvraent ro arbitta[ion of any chart, dispute a doer marts in question na tlesatbed m the written corlent a cairn a person a corny na Nined a Oesctibed tlleteirl. the fae'gOlnB agCe- 111UI1 w armtea4 yld a!IG ag1<fIM111a t0 aebinarf lvllfl N addniaul person a rnory duty consented ro by the panics w th6 Agceemmt sluu be speti6apy cnforoSNe M acwtdntee cairn applinWc law in any rowt lu.;rrg Junsolt9pn orerwl. 7.1 The aw~p ttndexd by the ubitnta aarbitrarasshap be Mal, and judgment may be entered upon It m aocortlure cash aDPnobk hw ti any tours havutg ludsdicti0n thetrgf. ARTICLE e TERMINATION, SUSPENSION OR ABANDONMENT g.1 77US AgeeIIlenr maY bt renovated by either pony upon na less dun seven days' written notice Mould the other petty (ig Srlbf[Ylii'.div to pef(orm in aeeOrdancc wir11 me rhrln Of rhif Agemrrnt tluagh sto (au6 0(the party uvtlatutg dx remmnigt gZ If the Projett a suspcndeA by the Owner (or m.On: dent 30 eoascnruFe da)z, the MWtcct stall be campenvrcd for ta- vieK pdr(Olmed pRJr to Sg11CG O(SUC715USpplSlOn. {91{tn dlt Projcd a resmicd, tM Ardurcn'a compensatbn slap De equi- tabty adpnted w provide for eapertses vKUrrtd N me inttmp Iron and l6nmptlpl M 1!IC AlChhut•5 YIVKGf. to This Ageerprnr may be termvuttd by the Owner trpm not leas don scsen data' wrsten npiiCe ro the Arch"uca m dR event thn the Prgjccl a perrtuntndy abandoned. Udte Project isa2ndonW by dseOwra fa mct<dan 9d cwseardv<days, Me ArWtea may tcrmvare thh Agreement by Bh'in8 w[ktrn r101iee. LI FaiMe of the Ownammake paymrnccwthe ArWrmm aerortlance wblt dos Agrenbrnt shau De cotts!Oaed substarttial nortpcfortoance ub erwe ror termvudon. gS ff rM Owar (ab to make gymenr when due the ArW tea (a se+vcces and eapensta, the Ar[hlrKt may, upon seven days' carmen rrake b me Owrrr, susprnd ptr(ormantt ofatt- vklGS trrsder Me Agrernrem. Unless W)ment in lop b rawM ' ' by dsr Artn!tect within aertin da)z bt tM date of d¢ naioe, fie unpouion shay rake ed'ca whhON fanner rtaice.ln the tvrzu Of a stupension of servicre,, dte MWlect ahali have no gabiSry ro the Owtter (a delay a 0arml;c atu<0 the Owner hcome OI NYlI a{tlperlSkyt Of SCIVIeei. g.6 In ttre event of term'vutiun Mrt mt huh of the Archkcct, the ArtllkeR shsil be cvmpereated for scrvkes pcrfutnrcd prbr w lUlldnalinrl. frxttlkr wirh Rnmlv,rtaMl' F~nwr~e rlun A.. 1 Ten percem a( the tool compaw:ion for Bas1c orb Adtlrnonal Servk:es nrrrM w d]K l( retrnutadon otturs during Nc Da9gn pevdoprrreerr Phase; a .3 Fiv< parcent o<thc tom <Ompensation fa 6ssle nb Additbrul Services earned ro dote u temtimrion omuz oaring any wbuqucnt phase. AgTIC1f 9 MISCELLANEOUS PROVISIONS 9.1 Urilcss alrerwvc proeidy, the Agremtertt shay be gw. cored by the hw of dte pruxipal plxe of DtYk4aS of the Nchi[ca. 92 Tema b thn Agreement shall have me Same monutg as drone m AU Locwtent A201, Gcnenl Conmtions a Ute ('.ort- eraet 1a ('Answaion, aerent u of t!r date of the Agreement. 9.3 Guns of anion Oetween Ne parch w this Agreerttent penainvsg m acss a fagures ro act man Oe detrned to have acrrued dal dre appliabk sumtes of Miirulprts 6211 tort. merge ro run not titer rhan either the dare of 5ubsundd COSn- pkalon for aeu Or failaes to an acvrdng pebr ro Subsum+al Compktkm, or the di[e Of isstunta of the Mal (}iti(Mate for Payment fa acs or fapmes ro act omudng aher SubSVnth1 Compktkm. ' 9A Tlr Owner and ArWtat wove an rights apfktu each o[hv aM agauut the corrtraaors, mmWratna, agags orb employed o(theothm for damagts, Dur ooh wthe eattmt OOV- ered by Psopeny btsurana burNg eVrsCrudlOrt, deep[ atrh dghn as thC)• may hrx to the pttzcedsofatrh mnrvKe asset faM in theed!tbn ofAU DoamKnt AI01, Guretal COadviotn M the rontnct for ('.Orutrtrtion, arrrmr b tlf the dare of thb Agreemenr. The Owntt and MW[ttt pth sha- rcquhe simpr waivms from Ilid aarrraaors, r.Orsnritm6 Yrd agtattc 95 The Owner and Ardritctt, rtapeedvdy, 61rb drtsosrfves, Rxir partMrs, aixttsson, deign and legal ngesmumea to the othtt parry ro dos Agre®ent orb ro the putrws, sucm- stirs, a5xigar antl legal represatu[nrs of atrdt alrQ Duty tr.M respett to all coverunta of thn Agmarcnt. taMltu Owrrr nor MchveR shag assign mis l~arrienr ..snout me w+inrn corv arnt of tM timer. B.6 the Agrxmrnr repreenn the entire and mtegnud,agec merit between tbe' Owns orb Archnca orb ngeacdn ali pdor rxgotiaUOru, KF*eaatut!orn a agsetoem, tldler' wnt- [en a Od. 7hb Agretmrn[ may be amtadea oNy by wrkren kntnanent sigttcd by ban Owner ub Artldteu. 0.7 NOttringcontakscdinthiaAgrocnkntahapaeaeacnntnc- [td tehtiomlUp wkh or a Cauac of actor in Gwrr of a third pans againu ehhc the Owrrr a Arphhat. ~. 1 i i i ARTICLE b CONSTRUCTION COST 5.1 - DEFINITION 5.1.1 The Coaartxtksn Cast Mall D< tM tori cuss or cab mated cos[ a the Owner nfall clenxnts o! dtc Prokct 4signcd or SpeaDed by the Arcturm. 5.12 The Cauoltctpn Coss s'lall iMIWe me cost y current mukn rarer of labor arW materials SnrusDed DY dse Owner antl equiprrlass designed. spccifKO, Ask yed «spaa;ly pwvidM for Dy the Archum, plus a rcasonabk albwaMe for the Coo «attor's ovedsead and probe. In adtlitbn. a reasorubk allow- antt !or conringencics shah Dc included /or mukn. mndiriau m Ne tir11C of Diddmg and fur changes in Iha work durissg <onstruaiun. 5.1.0 ConslnKDOn Cmt drxs no[ include the cumpeneaDOn Of the Mchrtcn and Archi~m's <oosWnnss, the costs o! dse land. righ~sa(-wxy. flrsirscir, or osMr co5u wNM ye the rapom sibdiry~ of Ne Owner as provided N Artidc 4. b.Z RESPONSI&LITY FOH CONSTRUCTION WST 52.1 Evaluvipns of the Owner's Project budget. preDrninary GV tma[O O/ Cgf1F[Nttgn CgSt aIM ditaik0 6tirrYlteS Of COtI- xNCtion Cost if any, pr<pasd by she ArchisocL represrnl dlt Archirm's bcu fudgmcm u er deign professksnW familiar wnh the <oNtNCVpn indusw. h is reLrogniud, however, that nei- ther Nc Nchitm nor she Owner hu control over the cost of hbor. rturaiats or eyuipmrnt, over the fnntncar 6 rrcdads of dttermining Dkf prka;, or Oca mmpeDsive Ditlditsg, mykn or negglating mndtioas. Attvrdingly, dlc ArUtisea enndr arsddocs n01 wimnt or «prarm dos bids or rsegrotiarssd prka will rot vary Gum the Owner's Prokct Dodger m from any. euimatt of CoNarucDOn Post or evaluation prepared oragrttd w by the Ardtitm. b22 No fixed limit o(Conurttcrion Cost slu0 be atab7ished as a eantition o(rhb Agreement by the lurnbitbg, prtslsocl or estaDlishmrnt of a Project Dodger, unless stscll toed mldt has bear agreed ttpon in wdtirsg and signed by the partio hemp. U such a toed limit hu Dmt esublishuJ, die Ardd[aT shill be permitted to irscludc COnWgalpje for design, bMd'vlg yep price escalation. ro dncrmi0e what lrlyedab, equiyroem, wol- porlMt aystermand types of casstrslaion ur so sse lrlcluded in me CAmtrxt .DucvnsmLS, l0 make reasoruDk adysutmenP in the scope of the PSOjeLt arid a include Ds the Conrrxt Docu menu iltarsatt Dias aadjuss rile f-0rLLtrlsNOn Cass to the bud Wtlh. Ftred drrlas, if any. Sha11 br itlfreued in the anxPint of m 1rKYGet YI IDC f,0(IVaGt $Om O(•Qlr(ylg aGa CSSlIDmI 0! dK COnsrasn for Corwrslctson. 62.i If the Bidding or Negotcsion Phut hu tar cotnrllmced wWlin 90 diYa iRer the Archlrcct submit6 tM COMttocridn DOaunents a dse Owns, any Projm bulge of fuM limit Of ConstruuiOn Cyst stall be adjuued m rc0m eD>nyc5 in the Berlenl Icvq Of(xices in the oxutructan ul6tatry bawcat die dae o< wDrtlcSidn of the CorLUrsscion Docunlrnu a the Owner lard the date on whkh prttpomb arc sought. b2.{ U a fucd bnA of COrlArlirtitsn Coo (adlaNed u Pro vided n 5ubpatagraph 5.3d) is exttedcd by tn< bwW Dsxa tae Dsd or negtisiyed proposers. the Owner stall. .1 give wri¢en approval o! an increase m such toed lens; .Z authuriu r<Dbding or rcnegantinR O! tM Prokct within a reawnaDk cunt, AY taQIY[rtr ~1a1 • OYT:tL.MCMRfL'r AGNLIWT TXt AIAExICyy I\111tVra M APCHITa('ri, t]yj rrtw YOPx AYP~V j~, O~.atIW~•tOTOV•D.C.Oa90K. ~~~ __ Slp•1gg7 6 .3 if the Project 4 abmdOncd, terminate N acmroyscc wiN Pangnph 8d; a .~ coopenrc W reruing tM ProJcel xopc and gtnlity u tequircd to icduce tM CoNtnsNon Cast. 52S If dlt Owtlcr chooses m pmttcd undo gauss 524.4. tM Mchitm, without addi[issnW charge, shall modify rM Con. sm Doaoncnu a nccevty ro comply wiN stlc find limn. if esub!uhcd u a nxWitlnn o/ Nis AgnvnLmr. The nlod"diatiun of ComrYl DDtvmmlp dell hC fflC ~111f OC(lK A(171((R~S rapunpbisDy arbing out or the etabLLrlmlan sN a B:ed time. The Ardd[m Sherll IX entidetl a Canperwtipn sn aceortlance w W [his Agrttmens !tr all servkes pcr(tsmlcd wPsdia or nsst the Constnr<tion Phax b COmn!e(lefd_ ARTICLE 8 USE OF ARCNRECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 Th< Dnwingc, SpecJlntbN and odler dacvmrnu p:e- pired Dy d1e Maidtcet fnr this Pmjm are itutwments of Ne AICDIICCt'a SeRXt (M USC bOk{y wjth r6DtRr r0 tDC (4p)tty Nd, Urtkis OL{ICrNLSC provided. {hG Md11tM !/Iijl Dt detllled nc~ author of shoe docwlxnl(and sMd retanl all tornrrlon law, srnutory and other resm'ed ngnla. iraluding dlc OOPyfiglll. TM Owner shau be permitted t0 ream copes. D1Autlklg rryro- tlutlble mpks, of the Mchiim's Dnwbgs, Specif~atiuns and other documrnts for information and mfererlce m conntttiOn whA the Owner's tut and OCLLpyKy Of the ProlM. The Amhi cm's Dnwirsgs, Sycdficwtiorts a aha dommmu sherU na be used by Ne Ownlcr or others an odxa Drokcts, for additions a this Projm or for cavpkdOn of this ProjeLl by odsm, tusks the Mchnen b adltldged to be N tklaWt ssMCr thb AgtanenL rscept b)• agrtxmen[ in wntirlg aM with appro(uiate ctmpctf carton to die Arctdtcn. 82 Submisslpn or distribution of tloLwoenra a meet af&W reguhsory rcqu'vemcrlLS ur !or aioWy purposes in coNlLilintt wnh the Prokct b not so br cortaulred as puDliotiun in tkroga. Don of dlc Architttt'a reerved rigFtts. _ ARTICLE 7 ARBRRATION .. .... - . 7.1 t7alrru, dispute or other mattrn b gtiertbtt bawam the DNS w dlb AgrettMlr yuinggss Ofar rdyblg a deb Agree. lrlrnt or breach tDamf dull be aODkLl to yid decided DY tMsi trubn N aceordirae with die (:tmstnreriory D1dNry Arbhn- don Rules Of tier Americus ArbllndnD AlalyCLatlDll cDrruWY b effect smkss Ule paroe murtggy agree otherwbc. 72 Deroyld for amhntion shall be filed N wrRing wide the other pant t0 thb Agreemrnt y1d with she Ar1ia10r1 ArDRn• tiOn AssoCadpn. A darund brarbiuyidn aing be maOC wMln a rosorahk tirtle aha the claim, dbgne or aha trnOU in gtxnbn huansen. m no event shag the deraarld fgaeDitndon be made a(ta the Wrc when lnstulstiml Of kgil a egWnbk procecdings hued vn wch claim, dbputt or other miner in qurnbn would ice Gyred by dr aPDlitlNe Aaltee Of &rmaiorts. 72 Nu ubhrnbn arcing Out of or rcatulg a des Agrmrlau spill inch:dc, by conrnlldatiun, Mlindcr IX (n any athcrmanrcr, an additbnW person ur eerily Mil a pang w this Agreement. ].1./ Provklmi specid surveys. tnruUMxnW s[udws and wbnssssbns requi«d for aDDrovata o(govcrMtenW autF.oritki Or rashers h]+ing jurLW+clion Ovcr the PrnjRT. 8AS Provdi~yt xrvkes rcUlivc w Nmre faNitks, s)stenu errs egWl*++ev. ].{.8 Providing xrvkes to invrstigart rsistin6 cvndidom or lacilsties or to make mcuured drawings thtreot. 8.1.7 PmvidinS xrvico to vm(y the a<Nncy of dnninSs or other infurrtutbn Pomishcd by [hc Owaur. 3.1.8 Providing coordmation of mnstrixtirm pRfomlcd M' scpante Nntnctors Ur by thr Owncr'S own (UrCea and cpoWi- na:iun of xmca requuro m cOnncnion wi[h NnntucWn perlomxd arW eauipmem supMkd by the Owner. ].1.9 PfOVIQing 5er4'K6 CI COMRWn w11}l lhi AOlk OfaN6 suunion mavgrr or xpan« cUmulano. ¢uined by Inc Owner. 8.0.10 Providing dc+aikd cstinulcs of Cens:rvaion Cast. 3-4.11 Prondmg deuilN quantity wrvrys o[ mvenmtia of maternI, CquiPnxnt and bWr. 3.0.12 Providing arulyses of ownin8 and upcranng caul. 3.f..~. {N1AJ:k^C..trllfiCL`u,.LM,IIV!1. T011-71i}ICr SIQ111?r scn_kez mO1l, p t'anJ11p(lt 1'Id det'J.'kd apprL9h Of tiLVk~ f]?kta3. 8.4.16 PrepatinS a sn o7 reprodudbk record arawinSs show+ ing sgnificvar ctunga In the NOrk nude during eorutrslctiorl Dascd on markebup pnnu. dewing. and othtt doe Wmished by the Comnc[or to me Architen. 3.4.17 Proaiding auatance In the uliliatbn of equipment or syvtms such a IcSti(Ig, adluuing and balrtwrsg, prepantion of Oprntion and maintuwtC< manuaLS, ttainirtg pcrsomxl fK operaion seed rtuinterunce, aM cotuWetion dlotng opmition. -8.1.18 Providiog xr~kes after lsruarrc tp the Owner, of Nc Ma! CtnJxate br PayrMnl, or In dx absence of a fwl Cer~ tificate Ior Pa)'mrn:. more than (YI days ahtt the da[c U( Sub s:antul Glmplttbn of tD< work. ].619 Prancing xri<a Uf cun5ulun6 for othv Nan archi- tmuN. <t-anon:, mechanic! and eknrkal rngirxedng par tiara Uf [Dc Pmjea Provided u a part of Bask Services. 8A.20 Providing any other Sercica not othcrwix inUudcd rn this Agrccmrnt or nW cuvumarily fumLnc~d b attordarlcc with gerxnlly x<ep:ed architenunl praclke. ARTICLE 4 OWNER'S RF.SPON: 1.1 The Owner shall provide hill infomation regarding requncrnttln fur the Projrn. including a program whirh iha8 set (Unh the Ow'ner's objeniva. xhsdwe. <atrt_aa'vRS and ^i- ter¢, sncltWmg space rcquiremrnu and rdrtipuhips_fkai~ /.2 The Owner shit aubli5n and update an ovuil budge for !ht Proect. including the Crmstrucvon Ccu. Ne Owntt't rxhu costs and rtasonaDk <onlnleatcies rc6ttd to all of dxse cosk5. /.] If regtkued by Iht Archnm, the Owner Shah famish NI' deuce that hnancul amulgrnumts Dave b«n made to Ddeu the Ownei s obl'~rbns undo tDk A¢resTneA1. /./ Tee Owner Shan Ocsigru[e a rcprescnuive authodad so an on Inc Ow'ner's octal! wile raped w the Project The Ownu or sucn authonaetl «presenudve shall render decaion5 in a Lundy manner Pcnabl^8 to Mnsmrnts wbminctl by dtc ArCAltea in order ro avoid unrcuunahk delay m the adctiy antl xquenni ptogrcss of the Arehi[m's xrvicts. /.9 Tee Owner shall fumW wrveys daaming physid <huancri5des. ktli nnUntinns and UDnty kxatiuns for the skc of the Ptojm. aM a wriurn legal dearipDOn Of the 5[e. The surveys anC kTfal In!ormatbn shall include, as applinDk, grads and lino u[ u«ets, alleys, part;tarnu arW adjrpnvg property and strunum: adlxcnt dniruge; rightsof-My. ravictions, eAxn:ents, encruachmcnu, aornlg. decd restric buns. Doundarie5 aM mntours of the site. barons, dunrrF Tions and neccsary' don pertaining m arifdng Duibings, ahtt Improvemrnei and [tees: and information corlctming available ut4ily xrvbes and L•~es. bon public and private, amve and bcbw~ gndc, including inverts and depths. AU the infOrrrutira+ pits. nelemuu:nnu v, alw ...~.'_.0 ._.+:aY YnnnF,m,4 tvalValgriT Uf hanrdoUS rllatedal5. ground COmaLUl1 and 25E~ tivi:y tau. includm& ncctsnry opmtiotu for antkipatutg sutr attil Nntlitiurtt, with repvns aM app:opnate professbrnl [UOmm(ndations. 1.8.1 Tnc Owrxr Shan Nnush site servico of other aamal~ INIT w'hrn SJCy13rtViCa afe rc3ftNfanly reyYUed b)' 1tK SCd(K of the ProKn and arc rtques[,d by the Architect. 1.7 The owner shall hunish yrtxtuN, meehutiol, Utmost, air and wma pollutkm tats, teas for narardoua maenals, and Mnn~ phorxorY and rnv'vmmmul tesu, inSPecootss'arW reports «yWred by bw or the Comrxt Ducvmenu. /.8 The Ownn shanlumuh all legal. accounting and insurance cnurtx4nS srnices as rnaY he Mcessuy at mp time (or me Project. including au6ting srrvica the Owtter may require to vMfi~ the Gmtnnor's Applinikm5 for Pa)'mcnt ur m a5emaln Iww or (err what purposes the Gsntnnnr has wxa the money paid by or on beMl! of the Owner. 4.9 The scrvica. information. surveys and rcpwls requvW Dy Pangnphs 4.5 duough 4.8 shoe be furnished at the Owrcr's apatse, and the Arcinten aldl be rndded to rely upon dtc xcuncy and cootpktercss thefcvf. 1.10 PnamPr wnttrn natic'e shall Oe given by she Owmcrwthe ArChitlCl if the Owner bensma save of am Cult a de5nt in tM Project sx nOrlCOnfOmli(ICC avY}I the C.Onuacs I)alan0115. 0.11 The proposed fangtoge of «niflntes n: cenUforlaras requested of the ArchitM err ArCnitKl'S nuusrhYtu dub be submirtcd to the Mchi«n fur review and approval rt kaa 14 Gays prior to rxc[ution. The Ch4ncr mall not rcyuew certtlio~ ~., .. i. 2.6.15 The ArcMtm shall interpret yid decide msners mm ttnWlg per(Omurlce of the GwT1cr and Contractor under m< requurnralu of Nt ComracT DoNmtnts on wriutn requn: of eiher d1c Owner or GONnttor. The Architm's response to such requests 5hil1 be made with r awmabk promptnw and within any time torahs agreed uµsn. 28.16 Intcryreuuons and dcdsiom of d1e Archirm stvll De mnsurnt w•hh dx in«m of aM «asotubly inferable from Ne Conuact Dor~mcnu arrd shah 4 m wn[irlg ar N Nt form of drawings. Shin making such Vltefprcra[bn1 and curial dxi- sbns, Ne Aro`dtm shat! rndnvor to secure faiNfW pcdor mancc by boN Owner and Conuactor, sluu riot show paniility tO either, and shall rid De lubk for rnuirs n/ krtcrprcuwru or dctisiprU So rendered N good faith. 26.17 1Te Archi«cYS dtainm on man<rs «lating to aesNc- oc <tfm shall be frail i! cons6renl wish d:e inlrnt expraud N Ne Corium Docun~tnts. 2.6.16 TM Archilm shall render wnnen dcbsbns wirhi~ a rosorfable rime on all citims, dupW a or ahct rru[trrs in qua tan bttwetn tF.c Orvner and Convacto: rWating to dtc cze+v~ fti~pn~ 'O~r~prog:est Of Nc \x'o[k >5 provided in IM Gontnr. u..~w,¢n15. - ' 2.6.19 The Ar(ttitecl's deeiswns on claims, disputts or oNer marten. incFudulg those in quauon Dttw'ern dre Owner and Conuaao:, atop: for [hose relaMg to aestMtk ertctt as pro- tided m $uDpangnph 2.6. t T, snag be wblect to ybitntion u providetl in dtis Agreement and m Ne Contnn Dacvmmc. ARTICLE 3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 TM %rvica drvcrlbcd vl Nis Artkk 3 a2 not irlciuaed in Bask Ser+^:ca uNty w idcnu&d in Anicic 12, and Ney shall be paid for by Ne Owner as pro+'Mcd in N:5 Ag«en)rn4 in addition to Ne crnryaensation fw Batic Strvica. 7'be services desrsbed under Parptaptu 3.2 aM 3.4 shall Doty bt provided if auvwtiaed ar Wnfumed m wTh61g by the Owner. If smlar Oe5a1be0 under Condngent Additbnal $avicts is Paragraph 3.3 a« rcqu4ed due to ctrctlrratalcv bryond the Atthitm's conrn9, tDc:Aradtea shah -Hairy the Owner-prior+o coin. mrncmg slch services. u Ne Owner dcenis tMt such scrvlcrs dadbo0 undo Paragraph 3.3 arc nW rtgWrcd, the OwT1er shah gve prompt aTirtrn notKC to tfr Architttt. B dre Owner uWiotcs m writing dm >V or pan of such Canringau Addi- tioml5ervkes a«not required. Jtc Archiect shall Haut noobli- gatkm to provide those sevkes. 32 pRO,lECT REPRESENTATgN BEYOND BASIC 3.2.1 U more extenUV< leprarnutbn y the sire than b d6cmycd in StrOpangnph 2.6.5 a rcquucd, Ne Architect shall provide ale a more Project Rcpreserlrativa to assiu N arty- m6 out such additionil on-site respomibi6ors. 2.2.2 PrOJeCt Repreunnuves shall be sckcttd, cmpkrycd and dkmed by drc Architect. anC Ne Arclutm shill be tpnpen. rated therefor a< agreed by the Owner and Archi«er. 77te duties. 2+(»r146iLtK1 and gmryxms of autMraY W PrOJm Repraentativn shall ht z deaRltlLtl in the editinrl 0( AU Document B352 cu: rrnt as n! me ltnc of thh Agreement, uNeis OtherwiK agreed. 3.2.3 Thnlugh Nc obwvati«u DY wM Projm Rcprnrn~ ration, Nc ArcN1m atuU endnvor ro provide furtttcr protee uon Por the owner against defects arM de6ciendes in d1e Work. but U1c furltishvlg of such project represmtaripn shnl nor n1QQlf) Nc r~lru, raporESibilirles or tlbiipuons of the McNrM as described ebewhere N Nis Agreatnmr. 3.3 CONTINGENT ADORgNAL SERVICES 3.3.1 Making reYSiOnS m Dnwmgs, $pedBanorts Or oNer documents wt:rn such misiotu uc: .1 incomis[cnr wiN approvals or uuwcvonsprevbtuly gicrn by Nc Owtlcr, ulciuding revi5inn5 madt nctn- sary by adjus:mcnu N N< lhnci s program or Proj. ca budgtG 2 mquv<d Dy Nc rr~cvn<nt or m'isiod of coda, uws or rcguHdons subuqucm to Nc prcpanron U Such Cocumtnrs; or .3 due rOCMnga requiredssare5Wl of Nc Owner's fa0. ore t0 [trades dtClsiOns Ir1 a umcl)' man.ler 3.32 Providing srniccs rtquirtd bmusc o: signifiant ctvnga W dle Projm indudulg, bin r10t Ivnitcd to. six. gtral• Iry, wmplcxiry, Ne Owner's sehtduk, or Ne meNOd of Oi6 ding or negotiating and contncDng for constmcwn, cxccp[ for se~ices «quiretl tmdtr $ubpangaph 5.2.5. 3.3.1 Preparing Drawirgs, $petifia[ipns aM otha docvmerv Cation arM suppomng data, cviluating CorurMOr's DroposaB, and provkfing other strokes N etyrulccoon wiN Q~s1ge Ordcs and f.OrlllrlaellOn Change Duealves. 3.3.4 Providcng smka in camecxiort aiN mluuing buDSo- tuuorw proposed ty the Contranpr aM lrtakblg sltbrcqumt revuiau t0 Drawtings, Spedfiatiom and orhtt donmerludon raWturg NerNrom. 3.3.6 Pro+tidingeonsWmion concrndng repheement of WOh dvnaged Dy &e or other eaust during asrutntclion, and fur- nishing scnices regWred in <avlcrion wiN the replacemrnr of such lYOrk. 3.3.6 Roviding services made rsecalary DY 1M deHuh W the Omtnctor, by major dekcu a deficicntla m the 1aoh Wine Conuxtor, or Dy Oilure ofprrformantt of eitMr the Owtwtor Comractdr under the Cornnct for Constmctiort: 33.7 Prpvidulg servka in tv-Jmnng an extcnvve numher of calms s1lDmirred by rM Conuxtor a others in conncakxl w6h me 1L'ork. 3.3.6 Provk6ng smim m axulcnnn witn a pubec hormg. ybhrnion proceMing M legal pruceedarg exo:pr whe« the Archam a pant thaGO. 3.3.9 Preparing donmleno for iltomte, Iepante or sequrntal bids or prtrvidulg sctvrces in conrlmion wph Diddrng, nfgap~ Don or consuucoon prior a [he canpletitsn of the (:oruuuc- tbn Documars Pnase. ' 3.4 OpT10NAl ADDRIONAL SERVICES 3A.1 Pr'Wid:rg analyses of rile Ownei s deeds and program- ming me rcqulremenu of the Prujcd. 3.4.2 Providing 6oan(nl fcdbilny or other special studies. 3.4.3 Prusiding punning wrveys, site evaluations nr com~ panrivc studies of pnnpmivc silts AN nORIMENf 6111 ~ Ow%FA~waCllnFCT wGaEEarEXr ~ iWaiFfNnl WITIO~ • A:Aa ~ 6158' TNEr?lrale,.~ 1~STRL'iE OF Aaa1RER5. 1>15 vro_•^--~- 2.6.E The ArQutrct shall fx a rtprescnuvv<of and shill advise and cotuuk wkh Ne Owmcr (1) Qurin6 corutrunion unto fwl pa)~em to th Contractor s due, ud R) ss an Mdivonil Set vre at N< Owrer'> dirman from time to rime during the cor- reetim period tlaniDed m the ('.Gnlnn for CORWUItIOrI. Tne Archkcn shall has'e audanty w an On bttulf or nc~ Owner Drily to the ex[w providM m [nu Agrceenau uNas otherwix modifkd by wd[iM lnswmrnt. 28.5 The Afeld[m shall .sit rise site at intervals appropnar< ro the sage of c[rnunxUM or a< ahmvix agreed Dy the Owns and ,v<htm m writing ro b «omc gerK.^YIY hrniliu with Nc progress acct quaut}' of the Mork mmplntd and to determine In ge«N if nc~ work is bring per(Dmred u+a mm~ net inN.nrirrd [tut d+e W«k whM romplctM will be in a<con dance witR Ne (',porno Iba:mcnts. Howorq the Archaur shil: nor a rcq[tiretl t0 make exruuuivc or continuous onitc Lnspe. ions to gmek [he qudiry o: qum:hy Oi the Work. O.^. Ne Dili of orvsi;c obsen:;as a< an uchitm, Nc Mch:;<tt Shill keep the Own<r u.fo:med O( Ne progress u~d quili:y of the W«k, and Shell Mtkavot 10 Ruud Ne Ow'«r agu:u: defeCLS ]I:d defSnM<Kn L. InC w'Ork (.VGIC K<S0ID[f fi:C r¢prc5srnrari4n rrury' R' nYrerJ ro as an .9Adl:ioral5m~icc, ns a<scrib<d a Parggrupb 32 ) 2.6.6 ill .vrhtm sru7 n« rave metro! over or U:ugc of and sha7 not D< rapOneink (or conatrucvcm mae. mMods, techrtiqua. scyuen<es D: p:ocNura, or (Ur safety p:coutbn and prog:arns m eonn<ctt~n whh rise a'4d:, since these uc moldy [h< Gonvanor's rcspon~biliry under the Contnn for Courtxlan. TM Archnm shall cwt bt respomibk f« the Contranor's adredrda or failure to arty out the Work m attnr~ dance wiN me Cgntncr pocumMU. Thc MU:tett shag not have cpnuol over or charge of xv or om':>slors of the Cgnvac- wr, SuDMmnetors, or duu agrnrs « employees. « of ary other persons pcrfonnin6 Donwns of [he Work. 2.6.7 Thc ASChitm s1u11 at a8 amts have x<ess to tM Work wlrerertt it's m preps. atbn or progress 26.8 Except ss may orMrwse be providetl an nc~ Comrxr poetman[s « w~h<n m:m communintione nave bell spe. .+,uy aurhodad. rlu Owmcr ]nd Ccm[nctur s1u0 comm[rrriote Ihrougn tM Ardtiten. (1anImUN(nllOnS q' antl with nc~,krcni- ttxYS mrsulWS ShaD be NrouRh the Arctutcn. _ . 28.9 Bax6 on rite Arduttcfs obacm[brs acct erdrra[ions of the Conttx«'s Appgatars (« Pavmrsst, Nc Arcnum mall review and «ndy the amwnu due the Con[xtor. 2.6.10 Thc Arslmm's «nifintion for payment 5tta11 easu~ IN< ] RpleSC[nrWn IU tnC Ow'«r• D3%d Or1 NC AfMirKl i obsen•ulons r the site x prosi0cd in gubpangraph 2 6.5 and on Nc dau com}aisutg the Contractor's MMi°d°rr (Or Pa}.. rnent, [hat rite work nas pragrased a the ptsvft indiotcd and rhu, to the bat d the ArUkta's krkswkdge. aforrrmiM and belkl, tpany of the Work u N acmrmncc with rite Contract Davmms. The f«cg[ring rcp<smtuions arc sub)tax a an evalsra[an a rite Cork for conforrrnntt with Ru Conuxt L)ocumMrs upvn SuDSUndal Completion, [O rewis of wbso quMt tas and utfittTiors. t0 minor devo[ion<from the C.tsm [rxr Docurtlentt mrrenabk pror w <ompleion acct rn spe~ afrc gtdifiarbns expressed hY [hc Arcnitm. The iswarrc'c of a Certibcate (« Payment shill fuller cUruurutc a repracnrnton car [tee (bnux'vrr s Mtidtt! m pq~ment in dm amewnt <Mi- _ ~ _ __ ~ rd . C~mf.-Ir_4Y_P1Yrn<P[ xhaC quvany of tht a'o:k. f=1 rtt'ItweC c4.nstrtKtson mcuss, mM- ods, teeMiques, xq:xm'es or pr«edura. (3) ttvkwed copies o! rcquuivoro rccdred from Suocon[nnors and material sup pRcrs and otMr dan requested Dy the Ownu w subsumat< Ne Conmaoi s right m paymM[ or (9) rtcerulnc'd taw or (or wMr puryo5e the Comnear hu used roOrrc-y p:evi0usly pod on x<oum of the Conuan Sum. 2-8.11 Thc Architect mall have authority [o rejen work wNCh dots not Conform 10 me Gontrxl DOCyrnen6. Wharo'ef me Architm mrrfiders i[ ntC<55ary or advinbk (or impkmcnu~ van of the Ntrnt o/ the Conuxt DocunaMS, Ne Arctmcct will nave authoriry w rcyuv< addlvorul iniptcuon or [sung of [hc work in xeordurce with Nc provs;ons of the Conuan OUCV- mcnrs, wnethcr or rat wch work is 6DriGned. insuL'ed or compkt<d. However, «rna uhn amhonty Of the ArNitcn nor a dcesion made in Rood fvth citha to exaa~e or not to cxtr- <i < sach authority shall plvc rift ro a tluty o: respOnsiDi~i[y of Nc Af<fli&C[ to Iflc CGn1rMOr. $11rJ C'4ntranOfS, maKrt9 Nd equipment suppliers. Cneb agrnti or <mployco o: wha per- wns performing ponwrs o' the work. 2.6.12 The Archimn 5hai'. :evtcw' anC apPrm'c Ur ukc ocher appropriate aai~in upon Comn<tor's suDminaL wch i Shnp Drawings, Product Eau and Sunplo, bin 4:Ny for me W.umC purpose of checking !oc mn(4msuxe card: iN.xrtu[an Bivrn antl the design concept exp:esxd a the Comnn Doeumrns Tne Arch[m i action shill p< rakM w'iln Such rU54nabk ptomp:r:as ss to nuu rro dc1aY in dx Wurk or m the c4n- aructan of Nt Owna or of sepuuc contnctors, whgc aLOw- ing wfficiM[ rime N Ne .vrh;ai s Profesianl fud8mcnt m pennir adegmte rcvicw. RNi<w Of Such sub[rutnls is nw <on- tluaed f« me purpose of dncrmaag the xenrxy and Opm- pku:nas o(other M+ilc wen ss dimensiom and gtranutia or for subiunuatmg uwrtraiau for invauatiots or per(omtutcv Of equipmau or ryuems designed by the Conlrut«.>U of whkh cumin the raponsibikry' of the Cgn:txnor to the exrmr rcquucd by tM Conuxt Ibc[rmM¢ Tht ArrN¢ci> rttiew shall na eorsdw¢ approval of sa(ay p:eouriom or, unless «herwv< spccifially cared by me Arehitm. o! mrmwctbn mnn>, methods, tc<hniqua, sequerea or pr«eaura. Thx wrehitm's approval o(a spttifrc item Sna:! ntn mdkrtc appoval of >n assembly of which the item u a Mmponrnt. alter Drofessioml eenVr«tbn of pedortnantt chanaMSGrs of rnareob, systems o[ cquiprnem s rtyu'ved.by the Omua(a DocurricDU, "the ArUitm "shill be enntlcd to rc1y upofr Saco cenlfiotion to ewbRSh that me marcriab, syster5s or equip rrterrt wi8 meet the pMOmu«e cdr<na rcquittd by tM Csxr- Inct Documrns. 26.17 Tne Ardthm Were pccparc Quryte Orders and Coin srrucuon Wnge Dirmiva. molds supponing t1«umartnan and inn Q deemed MCeldary by [he ArcMm i Pmvidcd m Subp]ragrapha 3.1.1 and 3.3.3. rot the Owner i apprwal and execution in attordana can}, the Contra DocvrrtMn. acct may auNOre rrurar dungcs m rM Work rtd invuhvrg an adryFment in IM CAn•.rxt stmt «an crtetslart of the C/ar[mn Tlmc whitlt arc rat inconalstrnt wnh dK intrn/ of the Co(tt19CS OOCU1«n!1. 2.6.10 Thc MUitm shall <oraun ins(`<nlots w tlne^ru^e ttx dau or data of Subnantial ComPlnkm and Ire date of 6m1 canplaion, shag receive all forwud to the Owner for the Owner's revkw and rceurda wriuM wartantirs acct :eM<G drtvmrna< rcyuircd ny me Csmtnn !%rcumcnrs amt xsscm- _ bled DY nc~ Carmnno:. uW shall iaue a 8nL CeNficssc f~rc Pay. .~ F - -- . i . _•,.•,o iv.vv I.VMJI I'IU\5 OF r1GRf1`.NEi~T RE"I'\0'[EN O~C'NE12 A?\D A12CIi1TECT ARTICLE 1 ARCHITECT'S RESPONSIBILITIES /.1 ARCHITECT'S SERVKES 1.1.1 TM MChi1M 3 6erviees mnsitt Uf thp5e SM'ice5 peC formed tsy the MMitM, /uMitM's empbyccs ud Archi[ca i mnsWnnts u Mummred in Artkks 2 ud 3 Of this Agreemrnt and anY other servitts kscktCCd N Mdcle 12. 1,1.2 7M ArchitM i scrsica shall b< perfOrmcd 1s cvpedi~ rrously u is mruistent vNth professional skill and cue and Uu onkrly p/ogrcss of m< Work. Upon mqueA o(thc Owsxr. the Arehnca slnll wbmh !or Use owner's approval a schedule for the pafortnusce of [he ArchitM t servsecs welch may De adrysste0 ss Use ProjM pracs:MS. and shall include albwyKes (« periods of time rcquvcd for the Owner's revitx" and for approval of submissions by authodtics having ryddKti«t over she Projm. Tuoe km(ts esublhhed by rho schedule appmved by the Owta stns rsot, esceq for «uonabk eu•e, he ea<mled br Ne ArChIfM or Owma. 1.1.3 TM sevkes Mvbed by Nis Agreement ue 5ubjcct m Use LLme Gmin&srss conuvua in Subpangnph 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEPINtigN 2.1.1 TM AmhisM's Bask Services eortsiu of Usose dGKnbeE w PuagnpM 2.2 duougtt 2.6 aril any otfxr services idmtlfied es ArtiAc 12 a5 Pars of Bak Smkes, and usdtsde mensal stmt Ittru, rnechaniol and elttvid ers¢incrrusg services. 23 SdiB1ATIC DESIGN PHASE 221 7M ArrNtM shah rcvkw the progvn fumidscd by me Owner to asttnain Use regtrirmsaus of die Proles and shall arriv5ay a mmual tusdaytanding olwch sequbanM[s wlm ilk Owtei. 2.2.2 The ArdlitM aMg provide a preliminary evaluation W Ilse Owner's progrns, schedule and construction budget requiranens5, each N terms of she tilts, abject to she Wnin~ tiora des forth N Subpangrapls 5.2.1. 23.3 The AntdsM stall review whh the Owner altrnutivc approaches m design aril cramructiort of the ProjM. 22f Bared on the mmsoQy ageed-upon Prtsgnm. s3iedulc and mrtstrtscrbn btdga requkemasn, tltc ArMItM stun prgysre, (w appnsval by she Owner, Stlumaoc Design Docu~ mints ~d6 of dnwksgs aril oNCr to«tuMtn i¢uttrating 111e scale and rthtCMti~ Uf Proles components. 226 7TK Armiket sluo wbnil Io Use Owmtc a prelvsWUry GAYOII! Of!.d1OrIKS10n L'OSI biXd Orl Nfrblt Ytl, \'OIUIIK Or OUW tend MSii. 2.3 DESIOH DEVELO-MENT PHASE 2.3.1 Based un she approved Sclumatsc Design Docurtlents aril any adjuumenm autho[ved by the Dana in the program, schedWe Or constnuction WOBet, me ArcN[M shall prepuc, for approsyl by the Owntt. Design Devlbpnum Documcnu UJn5L51i(Ig of ilea ur$s and omtt dOCUmentS t0 flu and descnbc the sve aril chuatta of Use Proles u so uchhmunl, struc- tural, rz¢chmitll and elmdtll systems, materials antl Such other elements as may be appropriate. 2.93 ThC/uchisecr Shall advise the Uwner sissy adjusmunes to rh< prdimktvy estimate o! (gmwetiOn CoA. T.{ CONSTRUCTION DOCUMENTS PHASE 2{.1 Basctl on the approved lksipas Derelopmcnt Docu~ meets and any [usher v7iusunNU N the scope o[ quvny of me PrgM or N the corss[ruabn budge audsonzed by nc~ Uwmtt, Ne Archirca shall prepuc, for appro+al b)'the Owner, ConsuuctiUn DOCUmMU consssting of Onwings and Spmfin~ buns setdng fo.-th in detail me rcquvenxnu (or tM mrmruc~ tqn of the Projm. t{2 The ArchitM Shall assist ehe Ownerd th<prepuatiUn of the ncccsary bidding infomn[ion, bidding (ones, nc~ Condi~ tpns of the Con[na, and the form of Agrttmrnt bc[wccn nc~ Owma and Conuattor. 2{.3 TM Arclntm shall ad•i: the Owner of any adjssPnxntt t0 prcrous preWnuary aurrntes 0! Caru1N(1p1 Cost lndr~ oted by ctsanges in requuemenn or gaxnl mules cond'ubns. 2.{A The AretlitM stall assist the Owrstt in c«mecUao with tM Owrsa's resporwblliry for IDing docuaunes requkcd f« she approval of govesnmmal auUronties having jutisdktion ov« [he Pro¢a. 2S BIDDING OR NEGOTIATIDN PHASE 2b.1 The AKhhM, foBOwing sn< owner's approval of Use Curturuaion Domunenu antl of she ntea prckntkury estimate of C«wmaion Cost, shall asiu Ou owner let oMadsing bids or negexiated Proposals and xsiist in awvtling and PrcPuo'g cmtncts f«mWruction. 2.6 CONSTRUCTION PHASE-ADMINISTRATION OF THE CONSTRUCTION COHTMCT 2.6.1 The Artl1iIM's resportabiliry to provide Bask Ssrvkes for tM r.OICBYalnll Phase under tlsis Agreement c«drncrsces with the awvM of Ux Comrxslor Wrsaruction and tbminotcs at the ear&rofsM isanrscc m stse Owrsa o(tM foil CmUiute f« Payosmt «FA days aha she date of Substantnl Coropksiod of Use Work, mtksa anasdcd under the tams UrSUbparagaph 10.3.3. 162 The Ardrkea sha3 provide adtrUrsutrAion N site Cnn- uact for COf Wttsaiors at ael forth Debw arW N dse edldOn of AU Docruoens A201, timbal Co[WUbns of dtG COrtlraa for C«sAruetbn, Nrtau as Of the dale M ma Agremsmt, unless «herwise provkled N Otis Agrennrnt. 16.3 Duties, rapsnvbuuies and tinUntdm of auU:orip•of dx ArmkM Shall rsot be rcstrkrcd, mndifkd «extended without writtM agreement of Ilse Owner aril Ardsiua with avnscrtt of me Consrxtor, whkh cwssent shall not be unrasorysWy wishhdd. Au OOmJStDrr •1al .OVxCa~aapssrFCi,\GR[FlitM . fOVaraIDarX FaRWr: • AIA~ . Oi9at na.ssswcu.ssrmrts«sacnrtscTS. srss ~sw toss A\2vus. nw.aAsxucruv. n.c.2aow 8111-1587 2 7 H E 1987 EDITION..... TH/S AOCUM£NT y,LT LyfPORTANT L£CAL CONS£QU£NC£S,' CONSULTATION W/TH 'W ATTORN£y /S £A'COURACED W/1'y RESPECT TO !TS COMPLEI'/ON OR MOD/£/GTION. AGREEMENT ~ u oftht Ninety Twp NlneternHUndredwd day of October iniheycarof BETWEEN the Owner: (A(m9e m10 yQa„~/ City of Atlantic eeach_Plorida 800 Seminole Road Atlantic Beach, Plorida 32233-5445 61ia,e ~e~,m//~~ ACTECN Architects, Engineers 6 Planner's inc. 333 North Laura Street Suite 320 Jacksonville, Plorida 32202 4*nwvPyo~, y e~19°~'~'n ao~B~D~i~ di=~m dction/Renovation with meeting and with ~ oncession area and bathrooms Sky box above building. Also design of ad- dition of Storeroom to exiatiag bathroom, all located at Recreational Pield- 800 Seminole Road City of Atlantic Beach-Plorida Atlantic~Beach, Florida 32233 The Owner and Architect agree {9 set fofih blow. GiP)',flth1191], 1916, 1918, 1951,1931.1939, 1%1,1%3. 1966, 1%].19)0,19]4, 19]1, Q i%1 D Tle W MehhaeD. 1]33 Ner Yurk AVpiye. N m., Yyw^9ron. D.C. . . gaxxkm M W Ma'b1on1 H,Iwyl rri9eA =w%~ kF1~0uNM O/the F ~~~~ Iugecsrokpl P~9leculla.. Pnmbeion o!NeAG •blya the<WY~Ibrs olMSalusW rm be AN ~9rIllsFr a1H . DrNf],Al1p111[I'r AGIIEDIrI,{ , _- !W ..MTiLVfN [DrtgN.ny .01(6 ' - - "` - - - -~ rwi ~aaa- . A M E R I C A N 1 N S T 1 7 U T E A/A Do[ulnenl B/4l O F A H t H I i E[ i S~ Standard Form of Agreement Between Owner and Architect ~~ FAX TRANSMITTAL DATE Oetober 7, 1992 FAX NUMBER (904) 247-5805 - JOB NUMBER NUMBER OF PAGES 11 (including cover sheet) TO: City of Atlantic Beach-Florida ATTN: Ms. Balachard RE: Building Addition/Renovation at Recreation Field FROM: Mr. Gerard Vermey 'COMMENTS: ~ ..- - ~.:...._. .... .,_ .... ........ :...... .._. ACIQpI, AllgiT[C!f•F1WM®15HWINExs •:conroMno 5Yi NDRTN tAUM STREFf IA. W1: MiJ}201 ~SONVIU.E FL.YZ07 }D9 156t47~ PAGE 14 MINUTES, SEPTEMBER 28, 1992 and he requested this money be refunded to the Reserve Fund from any monies received from Jacksonville. Thus, the Reserve Fund would be replenished, he explained. He requested this be put in ordinance form. Roll call vote resulted in a vote of 2-3, with Commissioners Edwards, Tucker, and Mayor Gulliford voting nay. The motion was defeated. Mayor Gulliford appointed Commissioner Waters to respond to a letter from the U. S. Department of Education, America 2000. There being no further business the meeting ad,j ourned at 11:00 p. m. William I. Gulliford, Jr. Mayor/Presiding Officer A T T E S T: Maureer. King C1ty Clerk NAME OF COMMRS. M S V Y V N ~, PAGE 13 MINUTES, SEPTEMBER 26, 1992 and City Clerk• Commissioner Edwards reported concerning a petition from the Florida League of Cities and the Florida Asso.;i ation of Counties petitioning the Supreme Court of Florida to have Jim Smith remove Amendment 10 from the ballot. He explained this was in reference to the valuation limitation concerning homestead exemption. On another matter, Commissioner Edwards referred to 851 Plaza and the unsitely appearance of the property which had been a problem for four years. Don Ford stated the homeowner of 851 Plaza lives in another state and it takes some time to serve legal notice before the city crews can cut the grass. He reported he is placing a lien against the property and the City might eventually have a right to foreclose. Mayor Gulliford suggested the city not provide services to a property until a lien is satisfied. The City Attorney was asked to provide information regarding this and he advised a city ordinance would have to be changed. The Mayor asked the Charter Revision Committee to address this. Co®issioner Tucker suggested police officers who volunteered to assist the City of Homestead he reimbursed for their out-of-pocket expenses. Police Chief David Thompson reported he would pursue this and Come up with figures concerning the amount of out-of-pocket expenses. Commissioner Fletcher indicated his desire to have John DeVault, local attorney, represent the City during negotiations in regard to the Interlocal Agreement dispute with Jacksonville. Motion: Retain John DeVault to represent the City in regard to the Interlocal Agreement dispute with Jacksonville Commissioner Fletcher indicated Mr. DeVault was a specialist in the area of negotiation and would enhance the City's team. Commissioner Edwards felt it was too early to retain an attorney and perhaps it would send a wrong signal to Jacksonville. Commissioner Fletcher indicated he thought the retaining of an attorney would Send a message of strength to Jacksonville. Kirk Woodland pointed out 550,000 from the Reserve Fund had been budgeted for legislative action relative to the Interlocal Agreement and the dispute with Jacksonville, NAME OF COMMRS. M S v Y v N Edwards x Fletcher x x Tucker x Waters x x IGUllif ord x i p.......... -_ _ ~.. PAGE 12 MINUTES, SEPTEMBER 28, 1992 No discussion before the vote. The motion carried unanimously. The Mayor indicated if a contract is negotiated Gerard Vermey would be asked to come before the Commission, make a presentation, and answer questions from the Commission. F. Authorization to a ecute mutual a'd apreement with Homestead. Florida City Manager Kim I,einbach asked the Commission to authorize the execution of a Mutual Aid Agreement between the City of Atlantic Beach, Florida and the City of Homestead, Florida. He explained the purpose of the agreement was to ensure the City of Atlantic Beach received reimbursement for all costs pursuant to the emergency of the recent hurricane provided that the City of Homestead is reimbursed for their cost by the Federal Emergency Management Agency. Atlantic Beach assumes no additional liabilities as a result of the agreement. Notion: Authorize Mayor to execute the Mutual Aid Agreement between the City of Atlantic Beach and the City of Homestead, Florida Chief Thompson explained this agreement would allow the officers who volunteered, and who will continue to volunteer, to assist the City of Homestead to be reimbursed for their out-of-pocket expenses. The question was called and the motion carried unanimously. At this time the Mayor asked City Clerk Maureen King for the results of the ballots to appoint members to the Charter Revision Committee. The following were appointed: Gregg McCaulie, Bill Dorsey, Marg Davidson, Ruth Gregg, Bob Cook, and Mark Popp. Dorothy Kerber will be an alternate committee member. Ballots are attached hereto and made a part hereof. 9 Citv Manager Reports and/or Correspondence: City Manager xim Leinbach presented the monthly Beautification Report and a report concerning construction projects from Public Works Director Bob Kosoy. 30. Mayor to call on City Commissioners. City Attorney NAME OF COMMRS. M S v Y V N Edwards x x Fletcher x Tucker x x WAters x Gulliford x 4 Y. C Y ~" PAGE 11 MINUTES, SEPTEMBER 28, 1992 suggestion of the Commission to consider creating a Mobile Home zoning classification. The Commission also indicated their feeling that this matter might fall under the category of a hardship case. E. Recommendation of architect for design work for concession stand at Russell Park City Manager Kim Lsinbach presented the recommendation of his office in consultation with Parks and Recreation Director Rose Blanchard to enter into contract with Actech Architects to modify and enhance the Jack Russell Park concession building. He indicated he believed this firm would provide the necessary guidance, direction, and general professional assistance to modify the existing structure in a manner enhancing the entire complex. He indicated 550,000 was budgeted for this work. Motion: Enter into contract with Actech Architects to draft plans to modify and enhance the Jack Russell Park concession building Commissioner Fletcher suggested obtaining proposals from other firms. The possibility of constructing a second floor was discussed but it was felt that access for the handicapped would have to be taken into consideration and would be very expensive. Commissioner Fletcher indicated he did not want to award the contract to a firm without knowing the architect who would be doing the work. It was brought out Gerard Vermey was associated with Actech. Substitute Motion: Defer awarding contract and Formally advertise for additional architects Roll call on the substitute motion resulted in a 1-4 vote with Couuoissioners Tucker, slaters, Edwards, and Mayor Gulliford voting nay. The motion failed. A discussion ensued and the Mayor suggested entering into an agreement with Actech but naming Gerard Vermey as the project architect. Amended Substitute Motion: Enter into contract with Actech with the provision that Cerard Vermey will be the project architect NAME OF COMMRS. M S V Y Y N Edwards x Fletcher Tucker x Waters Gulliford Edwards I x Fletcher x x Tucker x WAters x x uliiford x dwards x letcher x ucker x x Aters x ulliford x V V PAGE 10 NAME OF MINUTES, SEPTEMBER 28, 1992 COMMITS. M S Y N AND BACKFLOW DEVICES, AND PROVIDING FOR CONNECTIONS THEREOF Edwards z x Motion: Approve passage of Ordinance No. Fletcher z 80-92-50 on first reading and set for Tucker x x public hearing on October 12, 1992 Waters zi No discussion before the vote. The motion carried Gulliford xl unanimously. 8 New Business• A. Approval to appoint new Fire Chief (this was acted upon, and approved, earlier in the agenda) B. Prooosed changes in building oermit fees Don Ford, Building Inspector, gave a report concerning i proposed changes in building permit fees. He explained the present permit fee structure had inequities that did not allow enough funds to cover the cost of review and inspection of larger houses. He suggested adding two new categories to the city's building permit fees. The Commission accepted Mr. Ford's recommendations and asked that an ordinance incorporating the new fees be placed on the next City Commission agenda. C Aooointment of the Charter Revision Committee The Mayor asked Commissioners to fill out a ballot indicating their vote for appointment to the Charter Revislon Committee. City Clerk Maureen King was asked to record the votes and present the choice of Charter Revision Committee members later in the evening. D Request by Reuben Buffkin to sell land to Singletons Mobile Home Park George Worley, City Planner, presented a request of Reuben Buffkin to sell two lots to Singleton's Mobile Home Park for expansion of the park Dy four homes. He explained the current zoning of the two lots in question was RG-A, permitting duplex dwellings. The zoning of the Mobile Home Park was half RG-A and half CG, Commercial. He further explained mobile home parks were not "permitted uses" or "uses-by-Exception" in either district. After a lenghtly discussion the request of Reuben Buffkin was referred to the Community Development Board, with the PAGE 9 MINUTES, SEPTEMBER 28, 1992 Motion: Approve Ordinance 80-92-49 on final reading No discussion before the vote. The motion passed unanimously. B. Ordinance 1158-92-18 - Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC REACH, AMENDING CHAPTER 2, ARTICLE VI, DIVISION 3, SECTION 2-281(C), TO BRING SAID SECTION INTO CONFORMITY WITH SECTIONS 2-281(A) AND 2-281(B), AND PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented in full, in writing, Ordinance No. 58-92-18, said ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Since no one wished to speak the Mayor closed the Public Hearing. Motion: Approve Ordinance 58-92-18 on final reading No discussion before the vote. The motion passed unanimously. C. Ordinance Nc. 35-92-7 - First Reading Mayor Gulliford presented in full, in writing, on first reading Ordinance No. 35-92-7: AN ORDINANCE AMENDING SEC. 2-315 OF THE ATLANTIC BEACH CODE, ESTABLISHING AN ENCUMBRANCE SYSTEM, AND PROVIDING AN EFFECTIVE DATE. Motion: Approve passage of Ordinance No. 35-92-7 on first reading and set for public hearing on October 12, 1992 No discussior. before the vote. The motion passed unanimously. C. Ordinance No. 80-92-50 - First Readinq Mayor Gulliford presented in full, in writing, on first reading Ordinance No. 80-92-50: AN ORDINANCE DEFINING AND REGULATING CROSS-CONNECTIONS NAME OF COMMRS. M S ~ Y ~ N Edwards Fletcher TucKer waters x Gulliford dvards x letcher ucker Aters x ullif ord Edwards x Fletcher x Tucker x x Waters x x Gulliford x PAGE 8 MINUTES, SEPTEMBER 28, 1992 No discussion before the vote. The motion carried unanimously. C. Resolution NO. 92-28 - A RESOLUTION OF THE CITY OF ATLANTIC REACH TO CREATE A POSITION OF "DEPUTY CITY MANAGER" TO PROVIDE ADMINISTRATIVE ASSISTANCE TO THE CITY MANAGER Mayor Gulliford introduced in full, in writing Resolution No. 92-28. Notion: Approve Resolution No. 92-28 A discussion arose concerning the financial impact of creating the new position of Deputy City Manager, to which it was explained this would be a temporary position, only, and its purpose would be to have a negotiator, on staff, to meet with the City of Jacksonville to resolve the dispute concerning the Interlocal Agreement. The question was called and the motion carried by a 4-1 vote with Commissioner Fletcher voting nay. 7. Ordinances• A. Ordinance N80-92-49 - Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 16, REFUSE AND GARBAGE, ALLOWING FOR SIDE DOOR PICK-UP, AND AN ADDITIONAL PICK-UP OF DUMPSTERS OF "RESIDENCE C UNIT" AND "COMMERCIAL A UNIT", SETTING THE CHARGfi FOR SUCH ADDITIONAL SERVICES, AND PROVIDING AN EFFECTIVE DATE. Mayor Gulliford presented in full, in writing, Ordinance No. 80-92-49, said ordinance having been posted in accordance with Charter requirements. He opened the floor £or a public hearing and invited comments from the audience. Since no one wished to speak the Mayor closed the Public Hearing. Bob Kosoy, Public works Director, gave a summary concerning side door pick up for the elderly. He explained hardship was already provided for in the ordinance. NAME OF COMMRS. M S V Y V N Edwards x Fletcher x Tucker x x WAters X X Gulliford x ~I ~. PAGE 7 MIt!UTES, SEPTEMBER 28, 1992 Center and it was reported the chimney had been restored and would not be torn down and, thus, the 52,000 would be used for this restoration. Kirk wendland indicated the S2,000 for a concrete basketball post was already taken out of the budget and it had been placed in the fund balance. Rose Blanchard referenced the modular home and stated Chief Thompson had obtained a PAVE grant to be used in Donner Park to assist in having a Community Center. She indicated PAVE money would be available until December 31, 1992, which was a stipulation from the grant, and she indicated there was a commitment to purchase the modular home at the going price by January 1, 1992. She indicated the purpose in buying the Modular Home was so that Donner Park would have a Community Center for its youth. The City Manager explained the plan was to use the PAVE Grant, which was a commitment, but the Commission would approve the purchase of the S25,000 modular home. Chief Thompson explained the grant was good only until December. He indicated there was a concern of removing the trailer after several months and terminating the program. Thus, it was felt if the money was set aside the trailer could be purchased when the grant was finished, and the program could be continued. The Mayor referred to the Town Center Project and indicated he would like to see the Commission issue a Resolution soliciting the cooperation of Neptune Beach and the restaurant owners involved in the area indicating the City would match the funds they would raise. He added he would like the Town Center to be a participatory project. The Mayor indicated he would like Commissioner Fletcher to come back with a Resolution at some future time. The question was called and the vote resulted in 3-2 with Commissioners Edwards, Tucker and Mayor Gulliford voting nay. The motion was defeated. Second Substitution Motion: Pass Resolution 92-27 with the following amendments to the budget: Place in Unallocated Section of the Convention Development Account the following: Changes to Grage Center - S5,000; Concrete to Strengthen Posts on B Hall courts - S2,000; Purchase Modular Community HOme for Donner Park Community Center - S23,800 NAME OF COMMAS. M S V Y Y N dwards letcher ucxer aters x ulliford ,.9..._. PAGE 6 MINUTES, SEPTEMBER 28, 1992 provided that citizens and volunteer organizations would come up with another 55,000. Roll Call vote on the First Substitute Motion Re Beautification resulted in a vote of 3-2 with Commissioners Edwards, Tucker and Gulliford voting nay. The motion was defeated. Commissioner Fletcher then referred to the Convention Development Tax, specifically Fund #120, under Special Revenues. First Substitution Motion Re Town Center: Amend the budget by adding a Line Item entitled "Town Center Project." Fund it with 525,000 and limit it for use on Atlantic Reach right-of-way, only. (Funding for the Town Center Project would come from the following sources: Concrete to Strengthen Post on Basketball Courts - S2,000; Removing Chimney and Adding Roof on Adele Grage Community Center - (Commissioner Fletcher suggested deleting this item, and he indicated he would address this later in the meeting) - Oelete the purchasing of Modular Home and apply S18,000 of that funding toward Town Center line item, and place remaining balance of S7,000 back into the City's Reserve Funds.) Commissioner Edwards suggested leaving the funding where it was until later when the City might need it for a project. Commissioner Fletcher explained the City was proposing to spend S2,000 on basketball posts that were not needed, 55,000 to tear the chimney off the Civic Center, and the purchase of a modular home for S23, 800. He indicated unless this was changed now and appropriated into something else, the money would be spent on these items. He indicated he is proposing to spend this money on the completion of the Town Center. He indicated the source of funds being discussed was the Convention Development Tax, and that tax, he added, was specifically designed to be used into the area that generates the funds, namely the restaurants and hotel who would benefit from the completion of the Town Center. Ne indicated he felt it was important to finish and place lighting in the Town Center so that it would be more attractive as well as safe. Ne added before any of the money was expended, it would come back to the Commission for approval. A discussion ensued concerning the chimney of the Civic NAME OF COMMAS. M S ~ Y ~ N Edwards x Fletcher x x Tucker x waters x x ulliford x PAGE 5 MINUTES, SEPTEMBER 28, 1992 Correct the Substitute motion as follows: reduce the amount of S45,000 for Litigation and Other Charges in the City Attorney's Budget by S2,500 Discussion ensued and Alan Jensen indicated he had not requested S5,000 for a Labor Attorney; however, Finance Director Kirk Wendland explained S5, 000 had been provided to pay Captain Campbell for labor negotiations. Third Amended Substitution MOtiOn Re Beautification: Disregard substitute motion and vote on original motion to reduce Labor Attorney budget amount from S5,000 to 52,500 Mayor Gulliford stated the essence of the motion was to add S5,950 from the sources mentioned in the motion to the S5, 200 presently in the Beautification Budget for Special Projects. Commissioner Waters asked Commissioner Fletcher to explain the intent of the motion to which Commissioner Fletcher explained the intent was to coordinate all efforts in Beautification by moving funds within the same Beautification budget. He referred to funds in the Life Guard Account for a ramp and he indicated since the ramp was not going to be installed, the money would be available. He referred to the S5,000 for a Labor Attorney and indicated since there didn't seem to be a need for these funds, the account could easily be reduced to 52,500. He indicated the additional beautification funds would be used for beautifying the "Welcome to Atlantic Beach" signs, and for planting other shrubbery in the City. Mayor Gulliford said he supported the work of the Beautification Committee but indicated if there was S5,000 available, it might be needed in the Fire, Police, or Public Works budgets. He felt the Commission could establish priorities during the year. Commissioner Fletcher indicated perhaps too much emphasis had been placed on purchasing equipment and computers, and not enough emphasis has been placed on projects for the people. Mayor Gulliford suggested instead of adding S5,000 for Beautification, the City could participate on a matching basis, for instance, the city would donate S5,000 NAME OF COMMRS. M S V Y V N Edwards Fletcher x Tucker waters ulliford Edwards x letcher x ucker x aters x x ulliford x PAGE 4 MINUTES, SEPTEMBER 28, 1992 and operating budget for FY 1992/93. Since no one wished to speak the Mayor closed the Public Hearing. Notion: Approve Resolution No. 92-26 No discusslon before the vote. The motion carried unanimously. B. Resolution No. 92-27 - A RESOLUTION ADOPTING AN OPERARING BUDGET FOR THE CITY OF ATLANTIC BEACH, PLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1992 AND ENDING SEPTEMBER 30, 1993 Mayor Gulliford introduced in full, in writing Resolution No. 92-27. He opened the floor for a public hearing and invited comments from the audience. Since no one wished to speak the Mayor closed the Public Hearing. Notion: Approve Resolution No. 92-27 Commissioner Fletcher referred to the Beautification Budget, and he made the following motion: Substitute Motion Re Beautification: Increase Beautification Capital Improvement Projects frw S5,200 to 510,650. Funds for this increase would be obtained from the following sources: transfer funds from within the following Beautification accounts to Beautification Projects account: Landscaping at City Hall - 51,000; Shrubs and Crepe Myrtles at Community Center - 5490.00. Remove S60.00 from the amount of S260 budgeted for the Living Christmas Tree at Donner Park, leaving 5200. Move 51,400 from the Life Guard Budget representing a ramp that is now not needed. Balance of 52,500 would come from reducing Account p514, Legal, from S5,000 to 52,500 for a Labor Attorney. City Attorney Alan Jensen indicated he was not aware that S 5,000 was budgeted for a Labor Attorney in his department. Commissioner Fletcher made the following motion: Second Substitution Motion Re Beautification: NAME OF COMMAS. M 5 Y Y Y N Edwards x x Fletcher x Tucker x waters x x Gulliford x Edwards x Fletcher Tucker waters x Gulliford Edwards x Fletcher x x Tucker x Waters x x Gulliford x PAGE 3 MINUTES, SEPTEMBER 2B, 1992 Gene Nontayne felt Albert Halff fi Associates did not give enough recommendations relative to what the City should actually install. The Mayor indicated he would ask John Barnard to rank priorities. 5. Consent Agenda: A. Water and Sewer Committee report H. Code Enforcement update report C. Payment of invoice to Gruhn-May for emergency work at Sewer Plant D. Payment of invoice to Grvhn-May for Sea Gardens lift station work At the request of Commissioner Tucker Consent Agenda Item A was withdrawn from the Consent Agenda. Motion: Approve passage of Consent Agenda with the exception of Item A No discussion before the vote. The motion carried unanimously. Consent Agenda Item A - Water and Sewer Committee report. Commissioner Tucker referred to the Water and Sewer Committee Report #26 (copy attached hereto and made a part hereof) and referred to the 510.8 million that might have to be borrowed over 15 years. The City Manager indicated a discussion concerning this was held between the Water and Sewer Committee and the auditors. He explained other meetings will be held and any decisions would be brought before the Commission for approval. Alan Potter indicated the Water and Sewer Committee was trying to set aside permit fees, and other sources of income to be able to repair and replace water and sewer facilities on an ongoing basis. The Commission accepted the Mater and Sewer Committee Report. 6. Resolutions: A. Resolution No. 92-26 - A RESOLUTION SETTING THE MILEAGE RATE TO HE LEVIED ON ALL REAL AND PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ARLANTIC BEACH FOR FISCAL YEAR 1992/93 Mayor Gulliford presented in full Resolution 92-26. He opened the floor for a public hearing and invited comments from the audience on the proposed millage rate NAME OF COMMRS. M i S ° Y Y N Edwards x x Fletcher x TUCkeL x waters x Gullif ord x ~,_ . PAGE 2 MINUTES, SEPTEMBER 28, 1992 NAM£ OF COMMFiS. M S Y N 3. Appearances: Bob Weiss reported concerning a meeting which he had attended of the Florida Shore fi Beach Preservation Association. He provided video information to the Commission and he reported concerning the successful Sea Oats revegetation program in Broward County. He indicated little damage was sustained to homes located on the oceanfront from Hurricane Andrew, and he indicated the placing of plywood on oceanfront homes was very effective in protecting the homes. Mayor Gulliford reported he attended the dedication of the second Habitat house. He reported the third house is being built, and that Habitat had raised 515,000 to match a S15, 000 grant they received. The Mayor asked Don Ford to address a problem of debris located on an empty lot southwest of the two Habitat houses. Cliff Taylor reported Habitat purchased two lots and they had planned to swap the lots for two concrete block houses presently owned by the City of Atlantic Beach. He reported Habitat would not be able to purchase the houses, however, and they would like to dispose of the lots. He indicated Habitat would like the City to purchase the lots which are located adjacent to the City's Public Works. Kim Leinbach indicated George Worley, Planning Director, had pursued negotiating to purchase the lots and the Mayor indicated he would like this matter placed on the next Commission agenda. 4. Old Business• John Barnard, Albert Halff fi Associates, gave a presentation concerning a Parkinq Study for Atlantic Beach. He provided a map indicating the current signage and he offered several suggestions for City parking and traffic control. The Mayor indicated he would like to invite the D. O. T, and other beach communities to have a joint meeting at a future time. The Mayor appointed a Committee to review the parking study, establish priorities, and come back to the Commission with their findings at the first meeting of November. The Committee consisted of the following: Commissioner Fletcher, Chief David Thompson, J. P. Marchioli, Joanna Fletcher, Vern Weatherford, and Jeanette Hoekstra. MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION HELD ZN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PN ON MONDAY, SEPTEMBER 28, 1992 PRESENT: William I. Gulliford, Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters. III. Commissioners AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order by Mayor Gulliford. Commissioner Fletcher asked everyone to observe a moment of silence in memory of Lynton Tyson who had passed away, and who was the City's auditor for many years. Following the moment of silence there was the pledge to the flag. 1. Aonroval of the minutes of the regular meeting of September 14. 1992. Motion: Approve minutes of the regular meeting of July 27, 1992. No discussion before the vote. The motion carried unanimously. R~9anition of Visitors: Carson Merry Baillie of the Atlantic Beach Experimental Theater reported the theater was doing very well and she invited everyone to come to the next play which was scheduled for November 13, 1992. Pat Pillmore reported reflectors were missing at the end of the cul de sac on Camelia Street. Ztem 8A was taken out of sequence and acted upon at this time. City Manager Kim Leinbach asked the Commission to confirm the appointment of Ronald A. Williams as Fire Chief of the City of Atlantic Beach Motion: Confirm appointment of Ronald A. Williams as Fire Chief for the City of Atlantic Beach No discussion before the vote. The motion carried unanimously. ME OF COMMRS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O Edwards x x Fletcher x x Tucker x Waters x Gulliford x Edwards x x Fletcher x Tucker x x waters x Gulliford x C. Cencex tlomes appeal regarding [he Tree Board (City Planner George Iiorley) D. Report on status of PAVE Granc and placement of modular unit in Donner Park with Yeaolu[iou i92-32 relative to budge[ adjustment to transfer funds associated with lease of modular center for Dourer Park (City Manager Kim Le inbach) E. Appointment of represencative co the Metropolitan Planning Organization (Mayor William Gulliford) F. Requesc approval of change order i3 replacing the old wooden aerator a[ i2 Ya[er Plant in [he amount of 524,099 with Resolution 92-31 relative to budget adjns[aent for transfer of funds (PY Director Bob Rosoy, Divl6ion Director Tim Townsend) G. RequesC approval of change order fl for 6th Stree [, Howell Park and Russell Park sever rehabilitation prof et[ (PW Director Bob Kosoy) 9. City Maoager 8eporta and/or CorrespoudeMe: 10. Mayor to call on City Commiseionera, City Attorney and City Clerk: Adjournment F:- ._. [_ ~._ ~~ CEC~' F. '~E'< ; .: .y S Amended agenda Changes are in bold print QTY OF ATLANTIC BEAW HEGOIdB MEETING OP THE CITY COIm[ISSIOM, OCTOBER 12, 1992, 7:15 P.M. AGENDA Call to Order Invocation and pledge [o the flag 1. Approval of the minutes of the regular meeting of September 28, 1992 2. Recognition of Visitors: 3. Appearances: A. Atlantic Beach Experimentai Theater (Carson Harry Baillie) B. Request to waive or modify impact fees for Oaks of Atlantic Beach Nobile Hame Park (Ralph Sistrunk) 4. Old Business: A. Discussion and related action concerning Actech proposed contract for construction of sports complex (City Manager Kim Leinbach) ALL MATTERS LISTID UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROPfINE BY THE CITY COMMISSION AND HILL BE ENACTED HY ONE MOTION IN THE FORK LISTHD BELOW. THERE {TILL BE NO SEPARATE DISCOSSION OP THESE ITEMS. IF DISCASSION IS DESIRED, THAT ITP11 fiILL SE REMOVED PROM THE CONSENT AGENDA AND iTII.L BE CONSIDERED SEPAHATEi.Y. SUPPORTING DOCO1ffiiTATION AND STAFF RECOMMH®ATIONS HAVE BEPP PBEPLOUSLY SIIBliITTID TO THE CITY COlDIISSION ON THESE ITElIS. 'S. Com®[ Agenda: A. Request to bold a road block by Jacksowille Beaches Lions Club B. Monthly report of the Adele Grage Community Center C. Hater and Sever Comi[tee report D. Emergency replacement of T-6 Gowan Rupp pump at B lift station in the amount of ;7,884 E. Paergency replacement of T-4 Gowan Bupp pump at E lift station in the amount of ;6,674 F. Bid report 19192-20 relative to lawn maintemnce G. Bid report 19192-21 relative to sanitation truck 6. iesolatiom: A. Resolution 192-29 relative to budget adj uetment to reimburse ONAA for reduction is comection charges B. Yawlatiaa 192-30 relative to 6mdget ad~nstment for tramfer of fmdr =-^^tated with porchax of sanlution track 7. Ordinances: A. Public hearing and fi~l reading of~Ordinance 135-92-7 involving an encumbrance system for the City of Atlantic Beach 8. Public bearing and final reading of Ordinance 180-92-50 relative [o cross connection control policy 8. Mew Business: ._ A. Proposal for the City [o purchase lots from Beaches Habitat ~adj oining t^he Public Norks property (City Planner George Nozley) ~. Proposal to amend contract for Jim Jarboe-not to exceed ;45,215 (Mayor Nilliam Culliford) ,. E f' G ~N~ s. afaartla~ ~/