Loading...
09-01-96 i '~i'f' ;EPGR1 SUBJECT: Aeeept Bid proposal for Uu-interruptible Power Supply SUBMITTED BY: J. Campbell DATE:119-20-% BACKGROUND: Ws have received a purchase order from the Duval County 911 Bndget for this fnical yar for reimbarxmeut for the pnrchase ao Un-interruptibk Power Supply and the appropriate wiring for installation of same. This was bid by Atlantic Bach Purchasing, and only one bid received. This was from Conditioned Air and Power, otJacksonvilk, in the amount of $5,848.00. This piece of equipment will be wired to the ciisting 911 Emergrncy Tekphooes, so that io the case of a power outage, the emergency tdephonea will continue to function with out any interruption, allowing the Public Safety Department to continue to service all citaens requests for emergency service. RECOMMENDATION: We recommend the acceptance of this bid. The cost of this item and the inatallatioo wiU be reimbursed to the City of Atlantic Beach by the Duval county 911 System. ATTACHMENTS: REVIEWED BY CITY MANAGER: AGENDA ITEM: 7 ,_ City of Atlantic Beach Employees Retirement System GENERAL-POLICE-FIRE MEMBERS PROPOSALS UNllER CONSIDERATION Submitted To: The Board of Trustees Date: June 27, 1996 Submitted By: Brad L. Armstrong and Mark K. Johnson Gabriel, Roeder, Smith & Company As requested, we have determined the increase in the City's computed annual contribution rate due to the proposed benefit changes for General, Police and Fire members. Proposal 2A - Provide a 3 % ad hoc COLA for current retired members and beneficiaries. For example, a 3100/month pension would become a 5103/month pension. Adoption of this proposal would require an additional ~Qy contribution of: ~~! Police Fir General P i Fi[i< Normal Cost 0.00% 0.00% 0.00% 3 0 3 0 3 0 UAAL Q,QQ ~Q$ Qz~ 1.714 721 ~4 Total 0.09% 0.08% 0.12% 31,714 3721 3604 ~_ '<.i - r.nn.~. n..e...w o...+.. r r........-. CITY OF lgtlactlc b'eac! - ~lo~u'da r~N~ seul~ol.e Nunn ------ ------ - ----- --- :1'1'IA\Tll' NE:\L'IL F'LUNIUA :3YYas-5445 TF:LF.PIIO~E ~904i •?a 7~5nix1 F.1X ~ 804 ~ Y4 i -SNOS -'-'~.n~..rw. ~l' V COA1 3.5?-SSW MEMORANDUM September 17, 1996 To: Jim Jarboe, City Manager From: Don C. Ford, Pension Board Member~C'~ Re: 3% Cola for Retirees I am submitting a copy of the actuarial study by Gabriel, Roeder, Smith and Company showing the cost to the City for a cost of li\~ng inaease for the retired employees. This is a one-time increase of 3%. With your approval I would like to have this placed on the agenda for the September 23, 1996 meeting of the City Commission. The last cost of li~~ng increase for the retirees .vas over seven years ago. DCF/pah Enclosure CITY OF ATLANTIC BEACH CITY COMMISSION MEETING AGENDA ITEM: 3% Cola for Retirees SUBMITTED BY: Don C. Ford, Pension Board Member DATE: September 17, 1996 BACKGROUND: The Pension Board felt that since additional funding would be required of the City (53,000.00) per year, that this was a decision that the City Commission should address and not the Pension Board. RECOMMENDATION: ATTACHMENTS: Actuarial Study by Gabriel, Roeder, Smith & Company REVIEWED BY J', CITY MANAGER: / AGENDA ITEI\4: ~7L 42/% INCOME AND E%PENSE REPORT 9/1195 TMOUph 8131/% Subcatepuy TaW Rmt 1 OOO. W Reservrtions 790.00 SweN CMriet Copies 25.% costumes 11.72 Foss 214.00 Tea PaM 70.68 Total SwM Chariot 322.36 The Mouse Trap copies 50.57 MiscelWrreous 100.00 photos 74.24 Prop~ms 242.07 Royalties 25725 Set 579.21 Total TM Mouse Trap 1,303.34 Two for the Season Misultaneous 217.% Opening NqM 233.52 Propwm 306.87 Resarrrtims 75.00 Royalties 712.50 slag. sa zn29 Strike Parry 50.59 TcW Two fa the Saran 1,879.75 UtiOties ElsctricitY 12.00 TaNphans 1,060.06 Total Uti4iss 1.096.06 Worksnaps Malt 1.560.00 ChMren 3,732 OS Royalties tamp 455.00 summer Came 20.456.FiB Total Workstwps 26.203.73 Xmaa Party Dacoratwrls 74.39 Food18average 198.64 Invltalwns 90.00 Total Xmas PaM 3W.03 TOTAL E%PENSES 58.805.31 TRANSFERS TMatre Rerwwtam (7.579.50) TOTAL TRANSFERS .5C7 79.50) INCOME LESS EXPENSES (3,398.93) Pape 3 Pagc 2 Ie1COME AND E%PENSE REPORT &1/95 Ttvough BYlt/96 SuDr~legory Taal Taal Gab 3447.60 Jakee Women Adwrtiseq 86 68 Costurros 193.86 O'recta GiR 75.00 Opening NpM 270 32 OMer 121 di PROtos 57.46 Propnm 301.69 Royatlies 542.67 Sat 676.63 Sign 60.00 Strike Party 10.00 Tonl Jakes Wanwn 2,389.72 MaRh kr g1e CoruMry Coatump 304.83 ODemg Ngla 283.69 Phaoa 7~.a7 Program 728A0 Royakws 409.57 Stage Sd 321.92 Strike Party t W.00 T4nl Morfh n tlr Candy 2,314.28 Mouse Trap Opening NqM 250.54 TaW Mouse Trap 254.54 OTice Eapenses Cq>ies 509.80 EnvMOpas 230.80 EquprtlaM 527 /9 GiR CertiBCates 49.80 Program 258.37 Rar%al 120 00 Supplies 537.21 Toni Olfice Espanses 2 227.47 Other Eapmsts Bawd Books 67 68 Ckaninq 72500 Donation 170 00 ERuipmere 189.95 Get Well Cantu 21 95 Keys 36 21 kIRLeNirleOYa 20: 02 NewsNBars 86.41 Petry Cash 1,071 56 Pharos 142 15 sales tai 76 03 Scnpls 13 15 Stamps 64 00 Tool Other Espenses 2,262 91 Other Theatre Eapenu Mrsceganears 757 37 ToW Otrler TIpYn E~enae 757.31 Radom liver Accarpsnusl 700 00 k4rsrc prrKlar 300 W Operarp Nptn Parry 266 25 Progam 420.78 Reservations 25.00 Roys%.es N 12 Snge Set 57 7 61 Sinn Party 77 00 ToW Ratio Hour 1,340 76 Pagc 1 INCOME AND E%PENSE REPORT 9/1/95 Through B/31f96 Taal Backers 3.300 00 Gitl CMficrte 60.00 Other Income Dorurtan a00 W Gab 3.415.00 Unallocated 180 Tobl Other Income 3,816.80 Thertre Saks Carence Darrow 440.00 Jakas Woman 2.579.00 Month m the Country 5,495 00 Radp Haa 10,217.00 Re/reshments 257.58 Swell DMrkl 737 00 TM Mouse Trap 4.905.00 Two for the Season 2,578.00 Tool TMatre Saks 27,204.58 Workshop Income AEUB 1.640.00 Camp Tickets 2.Sa5.00 ChiNlren 4,171.50 Summer Camp 20,245.00 ToW Worlahop Income 28,604.50 Income-Unasspned 0.00 TOTAL INCOME 62,985.88 E%PENSES Bank Charges Checks 56 89 Total Bank Charges 56 89 Cash a1 39 Cherry Orchar0 Royafl~es 1300 Total Cherry Orchard 7300 Clarence Darrow MrSCCLan rous 27. ~B Program 36.33 Stage/Set a3 02 Tca Party t 21 61 Total Cbrerice Darrow 228 44 EQwpmxnt Camera 99 02 Lphts 526 40 Repay 75 00 Taal Er•Wprnent 70042 Fees 50tc3 628 34 DrtMOr 9,295 68 Tales 128 89 Total Fees 1D,052.97 Gab Entrxtanrner4 2.60500 Fooa no oD Inwtatgrs 365.25 Poster 1 t 662 Supplies 140 73 IN WITNESS WHEREOF, the parties have hereunto set their hands and official seals at Atlantic Beach, Duval County, Florida, on the date first above written. CITY OF ATLANTIC BEACH ATLANTIC BEACH EXPERIMENTAL THEATER, INC. By: By: City Manager Its: "CITY" "RENTER" APPROVED AS TO FORM AND CORRECTNESS: Alan C. Jensen. Esq. City Attorney 4 (1) All storage must be approved by the Recreation Director and meet the Fire Code. (j) Good housekeeping inside and outside the facility must be maintained by ABET. Also, ABE f must maintain the facility in a manner which will allow other parties normal use of the facility, when it is not scheduled for ABET. Failure to maintain the facility and surrounding area will result in a $100.00 clean up fee for each instance cited by the Recreation Director. (k) Parking for plays, rehearsal, and other ABET activities must conform to traffic laws and concerns of the Public Safety Director. (l) All problems or conflicts with scheduling will be addressed only to the Recreation Director. The Director's decision will be fmal. (m) A representative of the renter will meet with the Recreation Director weekly to insure that the facility is being used and kept in a safe, orderly and clean condition. At the meeting the renter must be present with all keys to the Facility. 5. Failure to abide by the terms and conditions, and special conditions will result in the cancellation of the rental contract at the City Manager's direction. 6. The Renter acknowledges that its use of the Facility as set forth herein is not exclusive and that said Facilin• is available for use by other persons, groups, and organizations. 7. This agreement sets forth the entire agreement and understanding betveen the parties and there are no other a~~reements or understanding except as set forth herein. (c) Insure compliance with all city, state. and federal laws. (f) Provide insurance as specified and required bV the CitV~s city manager. Payment of the insurance may be deducted from any rent payment made to tl~e City. (g) Comply with all special conditions as set forth below. (h) Indemnify and hold the City harmless from any and all claims, damages, causes of action, and the like, including any costs or attorney's fees incurred by the City. (I) Allow no discrimination based on race, sex, age, religion, national origin, disability or otherwise. 4. SPECIAL CONDITIONS: (a) Ciry shall provide the Facility in good condition and shall maintain and make any necessary repairs as may be needed thereto. (b} Renter shall make no changes, modifications, or replacements to the Facility without the express written consent of the City's city manager or his authorized designee. ~~ Renter shall be responsible for its owtt telephone service and furnishings, and shall maintain the Facility in a neat and clean condition. (d) T'he monthly fee set forth in paragraph 2 above shall be used towards the provision of insurance by Cih• as delineated in paragraph 3 (f) above. (e) Renter acknowledges that it operates under the auspices of the Ciry. The Cih retains all manaeement riehts. 1 f~) Capacity limits mandated b} the Dire \iarshal will be adhered to: if limits arc exceeded the facilih~ will be closed immediately by the Fire \larshal. (g) All use of keys will be authorized b} and through the Recreation Director. No duplicate keys will be maintained b}' .AE3ET. (h) All use of the facility must be approved by the Recreation Director. Such approval will be noted on his official schedule. ('I'IY OF A"fLAV'll(~ BI:AC'H REN"I~_yL C'ON~I_RAC"f FOR PI:BLIC FACILITIES AGREEMI{NT made and entered into this day of 1996, by and between the C'1"I'l' OF A71..AN fIC BEACH. FLORIDA. a municipal corporation (hereinafter "City), and ATLANTIC BEACH E?iPERIMGNTAL. THEATER. INC., a Florida not-for-profit corporation (hereinafter "Kenter"). WHEREAS, Renter desires to use the Atlantic Beach Adele Grage Community Center's front lobby area and two adjacent offices (former city manager and secretary office and former parks and recreation director's office), known as the (hereinafter "Facility") for a period of tweh~e (12) months, and it is therefore AGREED as follows: 1. TERM: City agrees to rent to Renter the Facility, from October 1, 1996 to September 30, 1997. The facility may only be used by the renter when scheduled by the Recreation Director. 2. RENT/FEE: Renter, in exchange for the use of the Facility, shall pay to City a fee of $ per day of use by the renter based on the total sq. ft. of the facility. No fee shall be charged if the Facility is to be used for anon-profit use, unless this agreement is for a long term contract (long term is defined as more than 90 days per year use of the facility). Proof ofnon-profit status must be filed with the City Manager by the start of the contract. ?. TERMS AND CONDITI N& Renter shall comply and agrees to be bound by the following terms and conditions: (a) Payment to City of a 550.00 refundable security-cleaning deposit. which Burn shall be paid prior ro use of the Facility . Ib) l here shall be no use of alc~~holie brcerages of am' kind on (~itv proper7v. including public facilities. wtless speciticalk approved as provided by the Atlantic Beach ^tunicipal t ode. v No fees or admission costs shall be charged to ehe public unless approved in writing by the Citv's city manager. (d) In the event the city manager approves the charging of fees or admission costs to the public, as allowed in subpazagraph f above, then Renter shall furnish the City with a cuarent financial statement prior to its use of the Facility. C17Y OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA: Authorize execution of a contract between the City and ABET SUBMITTED BY: Timmy Johnson, Parks 8c Recreation Director Date: September 16, 1996 BACKGROUND: Through use of a contract, in recent years, Atlantic Beach Expermental Theatre has used the Adele Grttge Community Center annually. This facility gives ABET the opportunity to provide theatre services for the Atlamic Beach community. RECOMMENDATION ATTACHMENTS REVIEWED BY CITY Approve a contract with ABET 1. Contract 2 Financial statement NO. ~ 1 ___. -.-'. s.i".,oo s., .,eu_hy,~u\lllr 1'ril U-~ ll.l IEJ UU3 <aaa bat: ea 1?20 U.S. Corporation Income Tax Return tla,e.e •..~.e,<t r urm rnr calendar car 1995 or tax ear be Innin Y' Y 9 9 ........ ,sndlrg .... 1995 ~ ~ a Instrn.-tlons are sa oarste. See a e 1 far P rwork Heductlon Act tbtica. o-.;e-u iia `G~.~ ~a~.1=.; ~ A crecr. ern tl3e f n.r. u..,~cr. ,,.ear, arovmv+uwm cayrrc..n,,wa.na zw uooo B Employer identillcatlon number t Gtr+or ,.•~r o.,'n IR !;i'I,Af1TIC BEACH ATHLE"P1C ASSUC. INC. 59-2943997 . <,.:gm,a l ~ Ianel. n~,:or-. n,.,c~,;.' caner- _ rperar.d I+ne<~Srn C G:a lrgC :,r:nncer.rcecrc. was". P. U. HUX 331235 w:ar, oe'.. rencer+~y palm or 5 04 89 ise'^:'~:m~,r~ as YP°' ATLANTIC BEACH FL 32233 D :om uaab uaa waaea: r_i xuem: E c~ecuo°'lacu c:.,r ft) ^nr~ „n (2) %Inal,.m.n (3) enersa cr.aarcas S 180 to cmr, .=.-dnu;eu+sL,_ 62, 113)b '_eu ru,,,ncsenevrances l tc Eal- 1c 62, 113 2 Cosl of goods sue (Schedule A. Ilse B) 2 7 Goss profit. Sunhats Ime 2 frcm Ilna lc _ ....._... __ ....._. 3 62 113 . 4 Olvidends (Schedule C. lu-s 7?) ... ... .......... .... 4 , 5 Inlerflst .......... .. ...... .... . ...... ......... . . . . .. 5 Income . ... .... .... . . .... . .. . ....... ... 6 Gross rents 6 7 Goss royeiaes 7 ...................... ........ ..... . ....... 0 Cflpnal gain net lncome(attaeh Seh.DlFOrm 1120)) e .. .. 9 Net gala or (loss) aom Form 4; 97, Pan II, bne 20 (attacn Form 4797) ~ .......................... 9 to Other Income (see page 7 el InstrucUdns-adach schedule) 10 1 t Total income. Aco hoes 3 thmu h t0 - 11 62 113 12 Compensation of officers (Schedule E, Ilne 4) 12 13 Saladas and wages (lass employment credo;) 13 14 Fepmrs and maintenance 14 15 Bad deb's . ........ .. ...... ...... . . ......... . . . 15 ......... . . . . .. ..... . ...... ..... . .. ... .... 1G Rents 16 Dedualons 17 Tares find licenses 17 19 Inlerast .. . .... .............. . . . .... .... . ... .. . ... 10 Isw .... ... . ... .. . ......... .. . . 19 ChanlaCle conmbuVOns (aee papa 9 al frWCtbns for 104: Um1laUOnj 19 ms!-c:uvns 20 Dapreclafion (at4lch Form e562) ... .. .. . . ... . ... . 20 .,. „; .. .... b. U m,mrcra . .... . . . .. .... . 21 Less dapreGatien claimed on Schad We A and elsewhere on reNm 21a 21b en ~ 22 De ellOn . ..... . . .. ~ 0ad„rbrsJ ............ ...... .. ..... ........ ........ ...... ....... .. ... .......... . . 23 Atlvertizing 23 __.,. _ .... 2d Pension, pmM-shanng, etc., plans 24 25 Empbyee benefit programs 25 25 ~'nerdeducUOna(anachschedule) See Sch . ..... .... ... .... . ........ . . .. . z5 65 86'7 . . .......... . ....... . . . .. .. . . 27 fatal dedn. AtlC boas 12 through 26 - 27 65 867 28 Taxable Incama be'ae ne! epe:ating loss deduction & special tleductlonz, Sobiract Ilne 27 from In. 11 28 -3 , 774 - 29 Lass: a Net eper Gng loss deducion (sea page 11 01 inswceens) 29a ~ ! b S eclat deductions (Schedule C, One 20 29b 290 3o Taxable income. Sub'vact Ilne 29c hom ilre 20 .. .... .............. ......... ................. 30 - 3 754 .. 31 lvlal tax (Schedule J. Itne 10) _ _ ... .................. _ .. ....... ... 31 Q a teats o:am a, ~.•r, 32a _ 72 paYmanta: :,aal,c~ro r9es - u 1995 estlmated fn%payments _. 726 , !, ~, c _es: raas reru^a aea'~cd rq, on corm aee° 32e d0al - 32d Tax and a Ta•. depcslted wdn Porrn 10W 32e ~ ~ -~~~~' Payments 321 } Credit Iron rayu:,:ad Investment companies (mach Form 2439) g Gedit for Fedara! !ax on Neis (attach Form 4135). Sae !nstrucllona 3 32h 33 LsY,mated tau p?r.,;'a (sea pace 12 of mstvcUOns). Check M Form 2220 Li attached - 33 74 Tax duo. II Ilne ?2'r is smaller than the tGtal et Ilnes 31 and 73, eoler amount owed ~ ~ J4 .. . _ 75 Overpayment. 1f qne 32h is auger Than the total of Ilne: 31 and 33, enter emaunt cverpald 35 _ 38 En t. c! Ilne 35 ~ou want: CredNed to 1998 est. tax - ReNnded - 36 nu q'ra•~,~.. ~ >ra _ ann-~r~s mare wrn,~rc.v9.na agarraar.,~.q rerea-:a;+rb seuemsm;qua :e mo eats: cr,.y..crrer:e Sign eoe rt.•. rue, cirri.: ~~D'aCe canon ur;mpxv C:ne•r^an:aoavela WCaa cn elllMgrrwtlen o'wnip +raH•e, nas env arn~iy;n. , ~` Here ~ 3 a 4~' ~r¢o.s er ' F~ _ 5ic,,ao,rc .r cr•,cy oar. rite ~,ec:rx•.. < ,~" /~~ G LX d re/ ~~ ^ea Cnectusor- a.eouen uon :cewcy nrr,ree, Paid y - :,,,,,...; ~~ i ~~ c 3 2296 anq~_;«: .257-EC-1800 Pre(rarer's ~ Fi:ItI•)Y,_HUU, i*T EyCP21., PA ~ - 59-2199449 Use Only ='`.~" a~ro.r°' 2_,0 14TH P.'dL'. SOUTH r°- .n..,:•a,; JACKSUPh.7ILLE BCH., FL :=<g«. 32250 uy 1J eG lltl uy:Ji FdS Uua3586t:11 Jackaouc111e Pr~11ce Ft l' IGjUUG •n.-. Wll 9.~: I'Mm tt70 {+995) ATL_APPIZC $EACH F~PHLETIC ASSOC.. It7C. 59-2943 997 Paoe. ~. Schedule ~^; Balance Sheets ee mnlo or tax sar End or tax ear Assets a b c tl 1 Cash >:.:. r ,_;;. ' `s: 2a lode ncte; and accounts rece~.vab!e _ .. .. _. .. ~[ s '% b Less allowance far bad debts ......_ .. _... ... 3 Inventories .. .. ~. .':;.' .,:._ - ,..:, .. d U.S. government obngaUVns ,,., ' 5 Tax-exempt sacuntles (sea Ins;mcuvns) L Other cunenl asso!s ~~~' ' , "'~ ,~ ~` '~ ~ '' 7 Loans tO stockh0ltlers .. .... ..... ..; :~ .. a Mortgage ana real estate bans a -- „ ; s }. 9 Othw Investments ., , .. ,...._. . +~ u ` .A~ ~'°..' 10a 8ulltltrv~a end other depreclahle assets f 'Sr .. ~ +~:~d x.;,"~- y .... u, .`_'; ~L b Less accumulated depeclaUon 17a Depletable assets ~ ~ ~ < + , ,. .°'s8`:' % r ;' ..-. _ . ... .. . b Less accumulated depletron .... 12 Land (net M soy amcrUzaUOn) ... °i' ` ,,. < .... .... .~ `~- " tae Inteaglble assets (amaanwe only) , .., '~ ; j - ~ ~~ rr§ ,', ?' ° ° ,,, _<. _ _ , . b less accumulated amortlzeUOn .. . _ 10 Other accts (attach sch.) _ . . „ t ~t ~ -- .r/; 75 Totalaises ~~ r ,. 4 569 ,t;x' 18C Uabllttles and :lockholders' Equhy i6 Actabrds a al•IB PY „ ' :,z r ,, ' . ;j ; .~;, ^~ _ a s~: _~~ e ~; ,... i a :w ~ ~; ... , ..... _. _. _.... 77 sroneagse. ncr!a. ~:nac p.pd•~n y>s ~~anryea :, < G' q r S 19 Other current llabYlYes . rr °`%~ r ~=' S - d~ -' 6 .. ... . .. 79 Loans hom stockholders ~ ~ '-* -'~ ~ /ate, ° . '?"• , ~ 2v uVrtele!S, OD(rf, !thee pays N• ' 1 yU Vr reI< .^ - ~` , .1 ~ ~~" 21 Other YaNlhlet .. .. ,. ,,,,.,_, _,,. .,, _ «. ..u::_ 22 Capital stock: a Prefened stock ~ :?9~ ' .,,, _ r..a; ` , ;},;:,.,, . _ _ . b Common black 2a Paltl-In a caphal surplu3 ~ ~ ~ ~; : _..... 24 Fela~~ad eaw~ref-apprepdama .. ~ ` ?i'' ^ Y, ... ... . 25 Fetalned eaml.~tgs-Unappropriated 4 5 K 9 p 18: 2fi Less cost of heasury stock s = 27 Total nabiuties and stctthclaer<' e ~~^- 4 Ei69 v 18 C Nule: You are not redulred to templets SchedWeS fa-! and M-2 below d the Iytel assets On Ilne 15, column (d) of S[hadule L ue Iris 'non S25.OC1. Schedule M-~ Reconciliation of Income {Loss) per Bookc With Incott7s per Return (she pay. to of mstrucnons.)_ 1 Nel Income Qossl per hooks .. - 4 3 B 9 7 Income racordetl on books lhls year oat ~~- -~ ~=~ ~' ,:. . 2 ... _ federal lncometelt 635 inUuded on thk :alum (aemlZO): ,o-..`. ~ 3 Excess et capital losses over capital galna h eiim~~ .... ! '~ 9 Incomo sub)ert to Vic not rernrded cn book ,.~r.: , s.' (. ~~•- &~.,,z,~, t :: . tlils year (hemize). , ~~~~ ~" : ~" _ a Deductlons on this retvm not cturged "~- - - S Expenses reccrded vn books this year not apalntl book Income tMS year (heMZO): ~ deducted cn rtes relum (Itnml,e)' . ~. . _. r a Ow,•v.er S ; : ;.f. •~' --... ~: . b ... ....... co-u pJtw•• I:, - ~_w~.- .. s ........... ................. . ,., P Add Mes 7 and d 6 Add lln<s f ihrougn s_ - 3 75-1 10 IrKOnie (Yoe 29, a 1 -Yoe 61ess line 9 ' 3 754 Schedule M-2 Analysts of Una rv rioted Retained E arnln s er Books line 25 Schedule L _ 1 balance at beglnning o!~ear 4 569 5 dstdbuaans: a CJSh 2 Net Inrcme (loss) pe• books -4 3 89 b Stock ~ Other In[reases (Itemize): ~r s '~ ,. ~ ;'}'. a Property .. . .... . .... . .... . fi 6 Otnnr deucasPS (hemlia): 7 Add ones 5 aM 6 4 Add Ilnns 1, 2. ar•d 3 ( 18 0 a 0rderca al end o/ eL (une 1 lets Inc 7) 1 6 ~' Cyr. ug.~1J~ IK1 UB: Jb 1.1.1 8U 13eJbV1J dd,_{:b~,ti1111e 1~~11,.e Ill cj VV.i •a1A. C]i) La form 1126 (79951 ATLADJTIC bEFtCH ATHLETIC ASSOC., INC. Sy-2543yy% Pagan Schedule J Tax Computation (Sea page tb o!Inswctlons) _ t Check I! the corporation L a member of a centioAed group !sea s4cUOns 7581 and 155J) - ~ ~ Important Wembers of a controlled group, see InsWCtbns on papfl t4_ ~ 2a If the box on Ilse 1 Is checked, enter the cwperaUun's share of the 550,000, 525,OrA, arW 59,925,1h70 texatNe 1 :- Income Orackels lira that order)• I n) ~~_~ (2) Is J (3) f s ( b Enter the corporfltbn's share Ot (+) AtltliUOnal 5# taz (not mare °han 511,750) IS (2) Additlonal 3'A tax (not more then 5100,000) ~S 3 Incom• :az. Check this box i( the corporatlon Is a quallAed personal SeMte corporation as tlafinod In secllon .... .... . . . ... .. ............... ... .... . ..... s Q 446(d)(2)(sea lnsWCUons on page 75) _ 3 ~ I) .... 4a Forego laz ar]dit (ntteeh Form 1118) 4a '~ -LI , _ ... b Possession; tax credit (adaeh Form 5735) 4b ` _ _ . . _ _ , . _ _ , e Check: O 140rlconveneond source fuel credit ~ OEV aedh ±a Ierm saso~ ~ do d G•rtsral buSlntas credtt. Enter here end check whkh fours are attached: 3600 3460 5884 ~~ 8470 I 6785 8566 ~ BB30 P ~ _ 'ft!~; ~ ~: j 8647 j' 6648 8826 ~ BB35 ~ 8844 J BB45 ~ Qd ~'. . • . .... , : x= • Getlll far Pow year mlolmum tax (attach Form 8827) a .'%'.'. ............... . ........... Atld Arles 4d through 4a rtdds 5 T W 5 . .......................... ....... . ,a c ................... ............... 6 Subtract Inc 5 from Ilse 3 _ ..... ..................... .... .. ........ ....... company to (attach Schedule PH (Form 1120)) nal holdin 7 P rs 7 g e o ~ ~ ~ ~ ~ ~ ~~ Cheek ll hour: ~ Form 4255 r Form 6617 B Reca ture taxes 8 _.. ._, .,,..,,, ..,...... _ _. _ .. p . IU I11L form steel 9a ]It rLLlNe nin 98 v . b Envlronmsnval tax (attach Form x626) .... ......... ... ....... ........ .. ... ... .. ............... 9b method or acwuntlnp' a ~ Cash i Checy es ilo 7 Was Ne corporation a O.S. shar•ndtler o! any conVCAeo es No b , Accrual ~ ~ foreign corpwatlon7 (Sae sectlorss 951 and 957.) X ~ Other (spedly) - c ~~-- tt'Y•s,' attach Form 5477 Icr :•ch such corponaon. ;., is s 2 Sts papa 13 of the InsWttbns antl state the pnncipaL ~~-. Enter number o! forms 5471 aluehed - _ ~.~ `: ,< a Business actlWry code no. - 7 9 0 0 , . _ , , . , , , . ...... '`" 6 At any tlme during the 7995 ed•M•r yr., did the corPw• % : ° ," b &isiness attlvty - RECREAT IOPJAL ....... . ... . . .. . . ' ~- Uon have an Interut In w a 9gne:ure or other autt]edry ,. ..• . . . . . t Product cr service - ~ 5 PORTS over a Anartd•I account in a (welpn country (Such as ;. ~z. . . . . .... . . tlkattly l the end e! the tax year own ibn id h a bank acct., secuntles acd., or other tnanti3l acct.!? X , t e corpom a 3 D or Indlrecay, 50;6 or more of the votlng stock of a domesllc If'Y4s; the corporaton may nave to file Form TD F 90-2[.7. corprn•UOn~(Far Nles 0l atNDUUOn, Sea section 2fi7(c}.) u-/c:I Cma nux er ro•VOnworry- _..,.. 9 Wat the [ore. the grantor of, w 7ansleror to, a :wa,gn If'Yas,' attach a schedule showing: (a) name and kiflntllying Wst that existed durng the current tax year, whether number, (b) perconlage owned, and (c) tazaDle income or w not the wrpwaUon has any benetrial interest in R7 and spedal deductlons of such corporation z) belore NGi b ~ ~ •~ If'Yas; m• corporaton may have ~ Ma Forms 926, . ( s • ~ 3520, w 3520-A A lur cite tan year ending .d(h or wrlhin your tax year. - '"""""""-""'~~'~ --~ '~-~-- ~ ~~ 10 Oltl one fwdgn person at any tlme dvnry the tax year 4 Is the cwporatlon a substdwry In en atflllnleq group w e ' ~ own, directly w Indkecdy, at Ieest 25°h Oi (a) iha total voting power of •A cksses of stock o! the corpwaWn ,i' parent-subskllary conUolled group? X Mtlyad to vole, ar (b) the btel value or aN Uasses of stock ~~ • ~~- er xl entleca!gn number and name lo r em If "! t ; . ~ ~ o! the corpor•UOn1 tl'Yes,' X p y en e es . _ _ , or Ute Pa':nl corporation - ~ ~• • Enter Pt7rcenuge owned - ,,. '~~ b Enter ownets cwntry - ~-'~ 5 pd any Indlvldual, padnerzhip, corporatlon, estate er a Th• coryoraUOn may have t0 file Form '_472_ Enter number ~ lrvst at the and o! the tan year o.vn, dlreCUy or ingirectly, ;. of Forms 5472 attachetl - _ :~~ 50)h or more of the corporatlcn's voting stack? (For noes ~ 17 Check this box M tna corpwetion issued pub{:cn oflored o! atUibuBOn, see sectton 2fi7(yJ debt Instruments vmh rxiplrai Issue discount - ~ -".~,' If 'Vfls; attach a scned ula showing name and IdenC4ytng If so, the corpwatlon may hsve b be Form 6291. number. (pD not mUuge any Informatbn already entered ~ 72 Enter the amwnt of tax-exempt interest received w lu 4 above.) Enter percentage owned - ~!. accNad during the tax year - f 0 ~~~ 6 Wring rhb' tax year, dW the corporaton pay dividends (Othw ~ 73 I! Orere wVt 35 or fewer shershdd•rs at the end of the ~ than stock tlfdtlends and d~smbutlons In exchange ter stock) ' '. -. ~; taz year, ante the numbw - : ' :„ In excess Of the cwporaUon's current and .xcumulated - id If the core haz an NOL br Ns tez year and f. dec8nq eamugs and proA1s7 (3ee :acs. 301 and 316.1 _. .. . , , ~ to lwego the carryback pared, check n•r• . _ - ~ ., . II'Yes,' filo Form 545E it this ¢ a censolidalod return, 75 Enter Ou available NOE ramyOVar hour prortax years dn;We, hers for the parent corpus M1On and On Form 851, (Dp not reduce it by any deducton 00 Ane NAUaeons Schedule, for ead+su b5ld la 29•.1 - S DM u9 10"9G I1<1 a;~: AS IS1S 9u A:J57i;G1J "lac ls'ntcllle Y!,llu: FCC l(:'J UU1 •9n~ o+z. r t. ~onn ll20 (13'35 ATLF,.fPSIC SEt'.CH FTfILE'?'IC ASSOC. 1LJC. 59-2943997 - Paoez 5t:he ule~A < _Cost of Goods SOId se= a e t2 at Instructors) __ _ 1 - --- - .. ... ............... ....... 2 1 Invventoy al beginning of year ,__ .. - -~~~"~~~ -~~-~ 2 Purchases .. ......... ....... ....... ...... , 6 5 4 7 B .... .... - - .. .......... Cost of labor AtltlNOnal sac!!on 2fi:lA costs (attach scheeutel~ ~ _ _ .. Other coos (attach Schedule) - -' . ...... ..... .. . ........ . Total. Add lines lthrough5 __....... .._ ..... _...__.. _.._........... Inventory et end of y6ar ... .. .... _. _.... ......_.__. Coat of goods sold. suhVact Ilna 7 from une 5. Enter here end on page t, tlne 2 _ _ "... ........ ..... q S 8 7 8 9a tl maU+ods used for valuing dosing Inventory: 9 CheCK ~nn l Cost as described In Regulatlons sedbn 1.471-? (I) ~ (Y) Lower of cost or market as deacdhad In Regulatbnt secUOn 1,471-4 b c d e f (IN) Other (Specify melh°d used antl attach explanatlon.) ~ Check If Mere was a wdtWewn of subnormal gcvtls es deccdhed In Reguletans section 1.471-2(c) ............. Check if Ma LIFO Inventory method was adopted this tax year ror any goods Uf checKed, attach Form 970) ...... I} the UFO inventory method was ucad for CMS to year, enter percentage (or amount:) of cbsing Inventory computed under LIFO ... ... ... ................... .... ..... Do the rules of s¢cbon 283A (tar property produced or acgwred far resale) apply to the corpdntbn? ........ Was thew any change In tlotemllning quanlttles, Cost, or valua9ons 6etwaen opening and closing Inventory? if'Yes; - ~ " .. ......... .. .. . ............... 9d ....... Yes o n Yes NO attache enatlon .. - „Schadule C Dividends and Special Deductions (see page 13 01 h) rK~ ~~a 'r Inswctlons.) ro) x (°) ap `s, i%e~' nn _ 1 Dividends from less-Man-20Ya-owner? domestle wrpwatlons that are sub)ed b Ue k 70 ) ... ....... _ ... 70% tleducdon (other Man debt-financed stoc 2 DhAdends from 2041-or-mae-Owned domastle corporations Mal ate sub)ed to Me k ~ ) BOek detluebon (other than tlabl-financed stoo oratlons (section 266A) n cor & l yN p oreg Dlvldonds on debt-finencad stock of domassc 20'h-owned puWk utllllles h 42 q _ _ an- Dlvltlends on certain prefened stock of less-t ~ bhc utYr9as -ewnatl ~ 5 6 . . "", ... , W Divitlands on certain preferced stocK cf 20Yrar-more Dividends firm less-Man-20'b-owned foreign corporaUCns and certain FSCs that 70 7 are Subject to thB 70sh tleductlon .. ..... ........ ... ..... Clddentls from 20°.'a-or-moraro.vnM foreign conoraPOns and certain FSCs that BO ore sub;ed to Ure eD k daduclbn , +a[<. eeeura n+ ~ n¢+5rt7 100 8 ...... p;..t.•c: L^.^..ra it :++'sc lm•.Yn z.D9y u: zm P•,: ma U -` ~ ~ ~ ' gala 9 10 On _ , ., Total. Aad Ilnei 1 through B See page t:1 of mswcbun; for mm~a UWIderNS hnm domestic corporations receNed by a small business IrvesL:,ent e:tment Act or 1958 I . - ~- ~ ;~ . _ , ", . ," nY company operating under the Small 6uslness on?r5!CN! a - ' 1~ 11 . ^ac _.. .".."",.,,, 4 ea7<rL nl+ice-a fvomca".>Ir rSCS rrat are auda=::^'^e 1W F , n searor ~:BLiG b 100 12 e ... "__._". c Di.me^urwTar,Oivee vow memeerc euolea :.; CN.aea:c B, or 1 t 8 i rations not mcmded on lines 3 _.„,._,. iD , , . Other tllad end. Yom foreign corpo reucn; under subpart F (aU. Pormisl 5<i 1) i 14 ... gn corpo Inwme kom cnnUOlled fore d 7B ^ 15 ) .. .... .... ... .. _..... .. .. _ on ForolOr. 'Jf:Nend gross-uP (se or 3 ( s_!I:n 248(dj) 2 nut Irciuded en :mes t S d 18 . . s C d~wden IC-DISC and /onner DI . .... ... l titl ' ' '.%~ la es .... .. ...... .. DetluCJon for divld ends Paid On Cert3ln pralBneu 6tdCk Of pv WIG u page ' 17 Entsr nere antl cn Ilne 4 , ; . ~-' " ~ ~'~~ "-~ , 1s ToWI dividends. AUC boos 1 through 20 Total special deductions. Add 11nes s. 14 t i, 12, and /8. Enter here antl cn Ilne 29b, e Schedule E t- Compensation oT Officers (see mswcbons fur une 12, page t.) ~- Complete Schedule c only !f total re:eip's (Ana to p~u; Nnes a Mrough 1 5 i 0 on page 1, Form 112D) . ue SSCA ,OOG or more. (C)er~.^t ]' perwrl o r a: ronwetq'f (f)pm=un or ronGenatl0c (a)rm'~•ormnca, (b)soorrce,.~ry rwraer rme devotee is ~,mu• d Cora-.cn a %rpe.aa _-~-_ y, y 9e _ 1 w fic °h Ye y. °n 2 TCgl rongrensadon e. plficyr9 .......... .. .. ..... ... ........ .. .... 3 Compensatlon o! e5cers UalmrJ on Schedule A and eisewhrxe on rotum , _ , .. , ." .. . . . . ..... ....... ............ a iu baac! :ma > torn a.,e 2 Enter Ure result nere and on Ilno t2. e t u(t: 1:~.yC Ikl U9:A5 P.iI 9a1:159GU11 JachSOUI'lile Poll¢r FCC Form 1120, F1 ATLAN'PIC F1EP.CH ATHLETIC ASSOC., INC. 3%12/96 9:12 Ii;n FYE: 12/31/95 EIN: 59-2943997 Page 1. Line 26 - Other D (~ucr;nna D s i n CONCESSION SUPPLIES CONCESSION LABOR FIELD SUPPLIES UMPIRES & SCORE KEEPERS TEAM EQUIPMENT & SUPPLIES STORAGE, POSTAGE & TELEPHONE UNIFORMS & TROPHYS DUES & INSURANCE TARES, LICEIJSES & PROF FEES f~luui AB; Page Amount $ 9, 7! B, OE 6 , 4' 9,4( 9, 1£ 1, 2~ 17, 5: 3,3~ 67 $ 65.8E ufi 1~J P6 lkl U4:11 P..{S yuiJi5UU1) Ja~ksuucllle Pollie FCC [~JUU: 1996 BUDGET Major - Boys 6 Teams - Girls 2 Teams Mirror - Boys 8 Teams Rookies - Boys 8 Teams . Girls 3 Teams T-ball - Bs 8 Gs 8 Teams Revenues -- ~'- Spring Registration 400 zI,WS 520,800 Sponsors 25 ~,8~ Id,y"( 5,000 000 18 Concessian(gross) ~'mO , 000 2 fraru Photography (51.00/ea.) _ , 400 Total Revenues ~ ~~ ~•~ ~ ~ ~ P~' Expenses_ Uniforms E9~~Prnenl galls Insurance Trophies UmWres T-gall Field Fieltl Supplies MiSCellaneous: YaatS Telephone postage Ptintirfg CPA Oues Bank Charge Concessiol Supplies Concession Labor park Maintenance & Cleanup All Star Registration All Star I tats 400 `1,9'10 7,800 t , za 1.500 60 doz. ?,408 2,400 z,y57 3,000 -z,~ 2,400 ~,4~18 7,200 N1.1 1,000 x,995 1,500 qbi '~ 250 L 100 - 150 20p 200 Z..!i,,.~d 1~ :. 300 100 9 . ~~ 8 7,000 '5,93'5 5,000 I, r~40 ~.8g 1 1 200 300 ~ 4 div. ` 800, 7 oral Expenses park Improvemeht Fund y$,g2~t 42 200 ~}„o~ a 4 Teams 2 Teams 5 Teams 5 Teams 2 Teams 5 Teams Fall # ---\ 250 ( 11,'155 b11,500 .~ f,. 0 6,000 0 0 17,500 Total 650 532,300 25 5,000 24,000 2,000 400 83,700 250 4,500 850 12.300 1,000 2,500 25 doz. 1.000 85 doz. 3,400 0 3•~ p 2.400 2,800 9.800 0 1000 1,000 2,500 250 `~ 100 200 150 300 0 200 0 '~ 100 2~ 3.000 10,000 2,000 7,0~ 800 2,000 0 300 0 4 div. 800 16.500 58.700 51,0051 ~•~ causes of azrott. and the like. itkl.i.5rvt am costs or atturttci ~i tees ith'tttrcd by the Cm (I f allow no diurimirtation based on race, sec age. r>rli~aoa nttnusal ~ata`ta disability or otherwise. 4 SPECIAL CO~DITIO\S: (a) Renter shall provide City a certificate of iaurrance spe~higt thr cxac~t coverage and naming the Crty as an additional insured. (b) Reiner shall make ra ahetuions to the Facility without the express Written consent of the City's city manager and am~ costs [clued thereto shall be borne solely by Reiner. O Renter shall be responsibk fw its own furnishings and shat' maintain the Facility in a [teat and clean condition. (d) Reruer shall submit to City schedules for practice sessions, schedules for PAY, and true and correct rosters of children Playing (including names, addresses and telephone numbers) prior to each season. 5. Renter acknowledges that iu use of the Facility as set forth herein is tat exclusive and thu said Facility is available for use by other petsoru, groups and organizations. 6. This agreement sets fbrth the erttire agreement and understanding between the parties and there are no other ageements or understandirtgs except as set forth herein. IN WITNESS WHEREOF, the parties have hereunto set their hands and official seals at Atlantic Beach, Duval County, Florida, on the due first above written. CITY OF ATLANTIC BEACH ATLANTIC BEACH ATHLETIC ASSOCIATION By City Manager "CITY" "RENTER" APPROVED AS TO FORM AND CORRECTNESS Alan C.lensen, Esq. City Attorney CITY OF ATLANTIC BEACH RENTAL CONTRACT FOR PUBLIC FACILITIES AGREEMENT made and entered into this 23rd day of Sentember. 1996 by and between the CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation (hereinafter "City"), and ATLANTIC BEACH ATHLETIC ASSOCIATION, of Atlantic Beach, Florida (hereinafter "Renter"). WHEREAS, Renter desires to use the Atlantic Beach public facility known as the Jack Russell Park ball diamonds and concession stand (hereinafter "Facilit}~') for a period of twelve (12) months, and it is therefore AGREED as follows: TEBAZ: City agrees to rent to Renter the Facility from October 1.19% to September 30. 1997. 2. RENT/FEE: Renter, in exchange for the use of the Facihty, shall pay to City a fee of per month. No fee shall be charged if the Facihty is to be used for a nonprofit use, unless this agreement is for a long contract and, in that event, arty fee shall be negotiated with the City's city manager. TERMS AND COND/T/ONS: Renter shall comply and agrees to be bound by the following terms and conditions: (a) Payment to City of a $50.00 refundable security cleaning deposit, which sum shall be paid prior to use of the Facility. (b) There shall be no use of alcoholic beverages of any kind on City property, including public facilities. ® No fees or admission costs shall be charged to the public unless approved id writing by the City's city manager. (d) In the event the city manager approves the charging of fees or t~tission costs to the public, as allowed in subparagraph ®above, then Rerrter >;1~11 furnish the City with a current financial statement prior to its use of the Fatality. (e) Insure compliance with all city, state and federal laws. (f) Provide insurance as specified and required by the City's city martager. (g) Comply with all special conditions as set forth below. (h) Indemnify and hold the City harmless from any and all claims, damages, CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA: Authorize execution of a contract between the City and Atlamic Beach Athletic Association SUBMITTED BY: Timmy Johnson, Parks & Recreation Director Date: September 16, 1996 BACKGROUND: Through use of a contract, in recent years, the Atlantic Beach Athletic Association has used the facilities in Russell Park These facilities give ABAA the opportunity to provide softball and baseball leagues for some 400 kids in Atlantic Beach. RECOMMENDATION: ATTACF~IENTS: REVIEWED BY CITY Approve a contract with the Atlantic Beach Athletic Association 1. Contract 2. Financial statement AGENDA ITEM NO. ~ {-~ (h) Indemnify and hold the City harmless from any and all claims, damages, causes of action, and the like, including any costs or attorney's fees incurred by the City. (1) Allow no discrimination based on race, sex, age, religion, national origin, disability or otherwise. 4. SPECIAL CONDITIONS: (a) Renter shall provide City a certificate of ino~rance specifying the exact coverage and naming the City as an additional insured. (b) Renter shall make no alterations to the Facility without the express written consent of the City's city manager and any costs related thereto shall be borne solely by Renter. O Renter shall be responsible for its own furnishings and shall maintain the Facility in a neat and clean condition. Renter acknowledges that its use of the Facility as set forth herein is not exclusive and that said Facility is available for use by other persons, groups and organizations. 6. This agreement sets forth the entire ageement and understanding between the parties and there are no other agreements or understandings except as set forth herein. IN WITNESS WHEREOF, the parties have hereurrto set their hands and official seals at Atlantic Beach, Duval County, Florida, on the date first above written. CITY OF ATLANTIC BEACH HABITAT FOR HUMANITY OF THE JACKSONVILLE BEACHES, INC. By City Manager "CITY" "RENTER" APPROVED AS TO FORM AND CORRECTNESS: Atan C Jensen, Esq. City Attorney CITY OF ATLANTIC BEACH RENTAL CONTRACT FOR PUBLIC FACILITIES AGREEh:ENT made and entered into this ~id_day of September. 1996 by and between the CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation (hereinafter "City"), and HABITAT FOR HUMANITY OF THE JACKSONVILLE BEACHES, a Florida corporation (hereinafter "Renter"). WHEREAS, Renter desires to use the Atlantic Beach public facility, office nos. 5 and 7, known as the Adele Grage Communtiy Center (hereinafter "Facility") for a period of twelve (12) months, and it is therefore AGREED as follows: TEiQAL City agrees to rent to Renter the Facility from October 1. 19% to September 30. 1997. 2. RENT/FEE: Renter, in exchange for the use of the Facility, shall pay to City a fee of per month. No fee shall be charged if the Facility is to be used for a nonprofit use, unless this agreement is for a long contract and, in that event, any fee shall be negotiated with the City's city manager. 3. T M ND OND/T/ON :Renter shall comply and agrees to be bound by the following terms and conditions: (a) Payment to City of a $50.00 refundable security cleaning deposit, which sum shall be paid prior to use of the Facility. (b) 'There shall be no use of alcoholic beverages of any kind on City property, including public facilities. ® No fees or admission costs shall be charged to the public unless approved in writing by the City's city manager. (d) In the event the city manager approves the charging of fees or admission costs to the public, as allowed in subparagraph B above, then Renter shall furnish the City with a current financial statement prior to its use ofthe Facility. (e) Insure compliance with all city, state and federal laws. (~ Provide insurance as specified and required by the City's city manager. (g) Comply with all special conditions as set forth below. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA: Authorize execution of a contract between the City and Habitat for Humanity of the Jacksonville Beaches, Inc. SUBMITTED BY: Timmy Johnson, Parks & Recreation Director Date: September 16, 1996 BACKGROUND: Through use of a contract, in recent years, Beaches Habitat has used an office in the Adele Grage Community Certter annually. This contract gives Habitat office space to operate their nonprofit organization. RECOMMENDATION: ATTACHMENTS: REVIEWED BY CITY Approve the contract with Beaches Habitat. Contract AGENDA ITEM NO. 7 v YMCA of FLORIDA'S FIRST ConsT ARLINGTON BRANCH 8301 Fon Camlinc Road Jacksonvillc, Fl- 32277 (904) 744-2233 -. FAX (904) 743-3849 1996 ATLANTIC BEACN YMCA PLAYGYhf INCOME: Gll CHILDREN PAY S25 PER MONTH FOR PLAYGYM FOR 12 MONTHS = SlS,OW 192 PARTICIPANTS (IG PER SESSION) IN PLAYTIME AT S70 = 513,440 DONATIONS FOR FINANCIAL ASSISTANCE = SI,7W ATLANTIC BEACH YMCA TOTAL INCOME = 530,140 EXPENSE: PROGRAM SALARIES SI6,Wl1 TAXESBENEFITS 3,2W SUPPLIES 3.940 I'RI:JT/PROMO IOW MAINTENANCE 1,2W UTILITIES 1,2W TRAINING 3W INSURANCE 1.6(x) FINANCIAL ASSISTANCE 1.7W ATLANTIC BEACH TOFAL EXPENSE = 530, l40 AVERAGE FEES: FOR ONE f TOUR CLASS OF PLAYGYM IS 56.25. FOR A THREE HOUR PLAYTIME CLASS IS SS.R3 OR 51.94 PER HOUR. THIS BUDGET' REPORT IS SPLIT OFF FROM THE TOTAL ARLINGTON BUDGET OF SR2S-303 WHICH IS TAKEN FROM OUR YMCA OF FLORIDA'S FIRST COAST ASSOCIATION BUDGET WHICH IS 59.332.314. T}iE TOTAL DUIX)ET COVERS ALL OF OUR BRANCHES IN THE FIRST COAST AREA. THIS T'OT'AL BUUGET IS AUDITED ANNUALLY BY SMOAK, DAVIS ANU NIXON. CERTIFIED PUBLIC ACCOUMIAM'S. A COPY OF THIS AUDIT IS AVAILABLE TO YOU, BUT IT IS NOT BROKEN DOWN IN THE FORMAT YOU REQUESTED. THANK YOU FOR THE OPPORTUNITY T'O BE OF SERVICE TO THE CHILDREN AND FAMILIES OF ATLANTIC DEACH. SINC/ BOB MARTIN DISTRICT VICE-PRESIDFN"I' YMCA OF FLORIDA'S FIRST COAST YMCA Mission Su~emrn~ - To Pm Clo i~lian la incipks iNn paaice dvou6h popams th+i bwW hnhhy body. mind and spm (a all. (h) Indemnify and hold the City harmless from any and all claims, damages, causes of action, and the like, including any costs or attorney's fees incurred by the City. (I) Allow no discrimination based on race, sex, age, religion, national origin, disability or otherwise. 4. SPECCAL CONDITIONS: (a) Renter shall provide City z certificate of insurance specifying the exact coverage and naming the City as an additional insured. (b) Renter shall make no alterations to the Facility without the express written consent of the City's city manager and any vests related thereto shall be borne solely by Renter. ® Renter shall be responsible for its own furnishings, utilities, telephone service and shall maintain the facility in a neat and clean condition. 5. Renter acknowledges that its use of the Facility as set forth herein is not exclusive and that said Facility is available for use by other persons, groups and organizations. 6. This agreement sets forth the entire ageement and understanding between the parties and there are no other agreements or understandings except as set forth herein. IN WITNESS WHEREOF, the parties have hereunto set their hands and official seals at Atlantic Beach, Duval County, Florida, on the date first above written. CITY OF ATLANTIC BEACH Y.M.C.A. OF FLORIDA'S FIRST COAST By By ,City Manager "CITY" "RENTER" APPROVED AS TO FORM AND CORRECTNESS' Alan C. Jensen, Esq. City Attorney CITY OF' ATLANTIC BEACH REN"I'AI CONTRACT FOR PUBLIC FACILITIES AGREEMENT made and entered into this 23rd day of September. 1996 by and between the CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation (hereinafter "City"), and Y.M.C.A. OF FLORIDA'S FIRST COAST, of Jacksonville, Florida (hereinafter "Renter"). WHEREAS, Renter desires to use the Atlantic Beach public facility known as the Jack Russell Park Modular Building (hereinafter "Facility") for a period of twelve (12) months, and it is therefore AGREED as follows: TERM: City agees to rent to Renter the Facility from Oetober 1. 1996 to $~ptember 30. 1997. 2. RENT/FEE: Renter, in exchange for the use of the Facihty, shall pay to City a fee of per month. No fee shall be charged if the Facility is to be used for a nonprofit use, unless this ageement is for a long contract and, in that event, any fee shall be negotiated with the City's city manager. 3. TERMS AND CONDIT/ON.S: Renter shall comply and agees to be bound by the following terms and conditions: (a) Payment to City of a $50.00 refundable security cleaning deposit, which sum shall be paid prior to use of the Facility. (b) There shall be no use of alcoholic beverages of any kind on City property, including public facilities. ® No fees or admission costs shall be charged to the public unless approved in writing by the City's city manager. (d) In the event the city manager approves the charging of fees or admission costs to the public, as allowed in subparagaph ®above, then Renter shall famish the City with a current financial statement prior to its use of the Facility. (e) Insure compliance with all city, state and federal laws. (~ Provide insurance as specified and required by the City's city manager- (g) Comply with all special conditions as set forth below. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA: Authorize execution of a contract between the City and Y.M.C.A. SUBMITTED BY: Timmy Johnson, Parks & Recreation Director Date: September 16, 1996 BACKGROUND: Through use of a contract, in recent years, the Y.M.C.A. has used the facility (Modular unit) in Russell Park annually. This facility gives theY.M.C.A. an opportunity to provide activities for preschool kids. RECOMMENDATION: Approve a wntract with the Y.M.C.A. ATTACHMENTS: I. Contract 2. Financial statement REVIEWED BY CITY MANAGER: ~~--~,1 AGENDA ITEM NQ 7 F ,.~~;. ~. © Table I Engineering Evaluation of SBR Proposals Buccaneer WWTP Expansion EDER File No. 1587-01 arameter u ne et- ec ua- ro ics Avg. Daffy Fxrw Max. Daly Fbw Avg. Daly Fkwr Max. Daily Fkw Avg. Daily Flow Max. Daly Fkrw Cyele Times Decant Volume Per Tank (gal) 121,820.0 121,820.0 158,333.0 N/A Cycles per day per Tank 5.2 5.2 12.0 5.0 Total time per cycle (minutes) 277.0 277.0 360.0 288.0 Anoxic Fill NIA N/A 54.0 N/A Aerated Fill NIA N/A 66.0 WA Total Fill time 92.0 92.0 120.0 N/A Read Period 46.0 46.0 114.0 N/A Settle Period 45.0 45.0 45.0 N/A Decant Time 41.0 41.0 179.0 N/A Idle Time 53.0 53.0 2.0 N/A Storrs Cycle Time 58.0 58.0 WA WA Sludge Production Sludge Yiek1 Factor 0.7 0.7 WA N/A Sludge Yiek1(Ibs/day) 2,218.0 2,218.0 WA N/A Sludge Concentration from SBR (% 0.7 0.7 WA WA Sludge Wasting Rate (gpd) 38,000.0 38,000.0 WA 29,448.0 Waste Sludgelgde (gal) 2,436.0 1,218.0 WA N!A WAS Pumping Rate (gpm) 200.0 200.0 WA 98.0 Waste Sludge Cycle Time (min) 12.0 6.0 WA 20.0 MESS at TWL (mg/l) 2,500.0 2,500.0 WA WA MLSS at BWL (mg/I) 4,000.0 Equlpmont Blower model (3) Roots 624-RCS, 75 hp (4) Roofs 616, 60 hp (5) Roots 68, 40 hp Jet Motive Pump (3) Hydromatic 50 hp jet (3) Goulds Dry Pit, 40 hp j (6) F-M Dry Pit, 30 hp Waste Sludge Pumps (3) Hydromatic Dry Pit, 3 h WA ~ (3) Flygt Submers. 2 hp Influent valves (3) 16" Auto DeZurik Plug (3) 14" Auto Keystone Plug (3) 16" Auto Dezurik Plug Effluent (decant) valves (3) 12" (3) 16" Auto Keystone BFV (3) 14" Auto Dezurik BFV Proposal Price 1. SBR system to meet current limit $297,500 - _ 2. Basic control panel package $34,675 - _ 3. Total Package Price $334,051 • $374,133 $606,160 4. SBR system mod. to meet future $11,400 $193,256 5. Optional PC-SCADA based syst $36,350 $9,007 $14,520 6. Adder for 304E SS header $26,600 $85,480 no bid Process Warran Period 3 ears N/A 2 ears incl. S7a~ti for 55 cert guar0 Page 2 -~ Table Engineering Evaluation of SeR Proposals Buccaneer WWiP Expansion EDER File No. 1587-01 ammeter u ne et- ec ua- eroblcs Avg. Daffy Flow Max. Dairy Fbw Avg. Daffy Fbw Max. Daffy Fbw Avg. Daily Fkw Max. Daffy Fkw/ Flow 1.9 3.8 1.9 1.9 3.8 Influent W/W concenVation (mg/I) BOD 200.0 100.0 200.0 200.0 TSS 200.0 100.0 200.0 200.0 TKN N/A 20.0 40.0 40.0 Effluent W/W wncentration (mg/I) BOD 20.0 5.0 5.0 20.0 TSS 20.0 5.0 5.0 20.0 TKN N/A 3.0 2.0 Oxygen Reaulrements Ib O2/Ib BOD 1.5 1.5 1.5 1.5 1.0 Ib O2/Ib TKN 4.6 4.6 4.6 4.6 4.6 02 demand for BOD and NH3 (#/d) 4,754.0 7,669.0 6,922.0 7,670.0 02 generated by deniVificatlon - - 0.0 - Adual 02 Demand (it/d) 7,669.0 7,669.0 6,922.0 7,670.0 Alpha 0.90 0.90 0.85 0.85 Beta 0.95 0.95 0.95 0.95 Theta 1.02 1.02 1.02 N/A Operating D.O. (mg/I) 1.00 1.00 1.00 N/A SOR/AOR Ratio 1.25 1.25 1.37 N/A Standard 02 Demand (#Jday) 5,959.0 9,613.0 9,510.0 11,730.0 Aeration Svstem Aeration hours/day 7.4 11.7 12.0 N/A Clean water efficiency 19.0% 19.0% 17.1 % 17.1 % N/A Air flow rate (scfm/tank) 1,365.0 1,393.0 1,491.0 1,950.0 1,219.0 Blower Capacity Provided 1,365.0 1,393.0 1,950.0 1,950.0 1,220.0 SCFM per nozzle 40.0 40.0 53.5 30.5 Number of nozzles per tank 34.0 34.0 28.0 40.0 Blower efficiency 60.0% 60.0% 65.0% 70.0% Blower BHP basin 55.0 57.0 60.0 58.0 Pump BHP/tank 43.0 43.0 36.0 91.0 Total Horsepower, BHP/tank 99.0 100.0 96.0 149.0 Total Design Equiv. power, BHP 91.0 146.0 143.0 178.6 Basin Design No. of Tanks 3.0 3.0 3.0 3.0 3.0 Tank Process Volume (MG) 1.4 1.4 1.4 1 6 Diameter (feet/ 72.0 72.0 72.0 72.0 Top Water Level 15.0 15.0 15.0 17.8 Bottom Water Level 11.0 11.0 9 9 12.6 Storm Water Level 13.7 13.7 N/A N/A No. of Decanters per Tank 1.G 1.0 1.0 1.0 Decanter Type Fixed Fixed Floating Foating Total Decant Volume (gallons) 365,459.0 365,459.0 1,902,396 N/A Decant Volume per Cycle (gal) 70,280.0 70,280.0 158,533.0 N/A Decant flowrate (gpm) 3,000.0 3,000.0 2,000.0 2,932.0 Peak Decant Rate at start 3,300.0 3,300.0 WA N/A Page t R.:cerL S [ti.s,:~. P.E. taLV UC .~~~t1C ChJI~ EDER recotnmrnd; that the Cm stl~t Fit:i~h:r l'.~rp.~ratt.~n t~+ w{~\ tt-r >!sK c.luipnknt because OI the folloRing ;a~t~xs: Their pttxeace and reconi of perfixrn~ncx in [ht l'tuted Statrs and in hl.viia is vrn >trsvt,~ flttidyne has the most operating SBR plaints artd oldrs[ in h1+uila. 2. fluidyne's proposed process design meeu our spa:itird pcxf+rntatt.Y spc~itications. 3. The company's ezperieoce and the technical suplxvt has brrn rxrny+lxnly. 4. fluidyne's proposal was the lowest-cost submittal, appnuirwtrly ~ill,llU0luwrr than thr nett manufacturer, Jet-Tech. The City of Atlantic Beach should consider direct put+chase of the tyuipntrnt. 'Phis could pn+vidt the City with savings in two ways: 1 j sales tax savings of over S21,lMN), raid 21 lHnrnual L+ negotiate a lower price. EDER is willing to meet with you, the City Manager, and the City Commission u+ dis~~usx Ihrsr recommendations. Please feel free to call me at (904) 739-5888 to discuss this letter ut your cunvenirncr. Sincerely, EDER ASSOCIATES Andrew R ay. P.E. Mafiager of Engineering Services ARM/jr Enclosure cc: Jim lartx~e. Cin~ Manager i eder associates __ ~ environmental scientists and engineers September 9, 1996 File No.: 1587-00 Robert S. Kosoy, P.E. Director of Public Services/City Engineer City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Re: SBR Equipment Evaluation Rurraneer Wastewater Trea ment Plant E~ na _ciOn Dear Bob: 5~'r 1 21996 gy- Eder Associates CEDER) has solicited proposals from four (SBR) manufacturers to supply the secondary biological unit processes at the Buccaneer WWTP. Responses were solicited from the following manufacturers: • Fluidyne Corporation; • U.S. Filter/Jet-Tech; • Aqua-Aerobic Systems, Inc.; and • Austgen Biojet. Austgen Biojet declined to submi[, stating they could not meet the requirements. Table 1 summarizes the equipment proposed and costs. We have performed a detailed evaluation of the systems proposed by the three manufacturers, including a review of each manufacturer's ability to utilize the existing tankage, perfortnance parameters, and the materials of constmction. Field visits were made to the cities of Bartow and Mulberry to review the working installations of the Fluidyne equipment, and to United Water Florida's Monterrey WWTP in Jacksonville where Jet-Tech's equipment is being installed. Additionally, the City's staff visited the Austgen Biojet facility in Julington Creek. Continued...... Fide- Bacc li/wiP ~ ~opdP"•"'Sq P OFF!CFS YEARS ~. . ~ i •. . -_-~_~,a 3- J ~~ „O 2~ ~p,~ 'b .+ iar~„ _ _ ~. 9a7t BAYMEADOWS ROAG. SUITE 706. JACKSONVILLE. FLORIDA 32256 • (90a) 739-5888 • FAX (904) 739-0160 1 WARRANTY ESCROW RESERVE for the CITY OF ATLANTIC BEACH, FLORIDA Corporation (Manufacturer) hereby agrees to place a $ warranty escrow account at its corporate financial institution, Bank. The duration of the escrow account shall coincide with the original warranty, one year from beneficial use or acceptance whichever is first and shall serve as warranty reserve to be drawn upon in the event that funds are required for the modification or repair of the manufactured equipment supplied on the above referenced project. Expenditure of escrow account monies shall be required if the manufactured equipment fails to perform due to causes related to structural failure or failure to meet operational requirements. At the end of the stated warranty period, all funds and accrued interest remaining in the account shall revert to Corporation. The contractor shall make final payment directly to said account. The Manufacturer shall be responsible to ensure that the initial account balance is $ .The funds in said escrow account shall be released by the Manufacturer if corrections arising from the Manufacturer's lack of performance are necessary at any time during the warranty to correct the supplied equipment. Funds may be withdrawn from the escrow account only upon the written authorization to so release the funds by both the City of Atlantic Beach, Florida, and the Manufacturer or at the termination of the warranty period. If the Manufacturer authorizes the release of funds from this agreement in order to correct an alleged deficiency which may or may not be attributed to the Manufacturer, the authorization of the Manufacturer to release said funds shall not constitute a waiver of the right of the Manufacturer to take the position that said deficiencies are not attributed to it and recover the fiords released from the escrow account, together with this interest thereon, from the City. Further, the City of Atlantic Beach reserves the right to make repairs on the Manufacturer supplied equipment which may or may not be attributed to the City, said repairs shall not constitute a waiver of the right of the City and take the position that said deficiencies aze the responsibility of the Manufacturer. The interest accruing on the funds in the escrow account shall be the property of and paid to the Manufacturer. At the end of the stated warranty term, all funds in the escrow account, together with any accrued interest thereon, shall be released to the Manufacturer and said funds shall be the sole property of the Manufacturer. The provisions of this Warrant}• Escrow Reserve shall apply onl}• when all payments to the Manufacturer are made in full and in a timely manner. City of Atlantic Beach. Florida President, Corporation PERFORMANCE' Gl1ARAN"fEL' SPECIFICATION A. The SBR equipment supplied shall be capable of meeting the final effluent limitations as specified and defined herein. Specifically, the SBR system shall be capable of meeting the 30-day average limits as specified and shall be capable of producing a final effluent of 20 ppm BOD and 20 ppm TSS for flows up to 3.8 MGD. For purposes of validating the performance of the plant, the equipment manufacturer will conduct a performance validation test. The following tests shall be run on the raw wastewater and SBR effluent: BODS (biochemical oxygen demand) and TSS (total suspended solids). Raw wastewater samples shall becollected on atwenty-fow how composite basis during the test day. [n addition, one grab sample shall be collected and tested from each SBR tank for BODS and TSS. All laboratory testing shall be completed by a licensed independent testing laboratory. The Owner, at its option, may have its operator collect and test duplicate samples during the test day. In the event pollutant concentrations in the SBR effluent exceed the instantaneous limits listed above, the equipment manufacturer shall modify the plant as required and retest at its expense until satisfactory performance is achieved. It is expressly understood that the performance of the plant in accordance with the effluent limitations as defined in Table 1 shall be contingent upon the influent to the reactor basin consisting primarily of biodegradable domestic sewage as represented herein, and that the wastewater is free of toxic and hazardous substances and shall be further contingent upon the proper operation and maintenance of the plant by the Owner's personnel. Performance shall be guaranteed by the establishment of an escrow account in the amount of 10% of the cost of the SBR equipment package. Seller shall agree to deposit I0% of the monies it actually receives from the project into an escrow account to be available for corrective measwes if required. The escrow period shall run one year from date of equipment start-up. At the end of the escrow period, all monies remaining with the escrow account shall revert to the equipment manufactwer. eder associates Robert S. Kosoy, P.E. City of Atlantic Beach September l6, 1996 -2- modification or replacement. Enclosed is Attachment A, which is a sample specification of the warranty escrow account clause. Also attached is an example of a warranty escrow agreement, which would be signed by the Mayor and the equipment manufacturer. Should you wish to discuss any of the above further, please do not hesitate to call me. Sincerely, EDER ASSOCIATES An ~w R ay, P.E. Manager of Engineering Services ARM/nb Enclosure cc: Mr. Jim Jarboe, City of Atlantic Beach Steve Hadjiyane, P.E., Eder ,I eder associates _J environmental scientists and engineers September 16, 1996 Filc No.: ISR7-03 Robert S. Kosoy, P.E. Director oC Public Services/City Engineer City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 F-'i1a- BocctWW1 ~~ ~~ ta~~._. ;..,, , a zs ,~ YEARS o ~- _- . ~, l? a.. ~.i v ~: v ~ i ~~ SEP 1 7 1996 By Re: SBR Equipment Evaluation $LCr seer W ctewater Tram nt Plant x scion Deaz Bob: We have asked each of the SBR equipment manufacturer's representatives the expiration date of their price proposal, in response to your request. The get>eral response from each is as follows: Fluidyne Until end of December, 1996, possibly longer Jet-Tech Until end of December, 1996 Aqua-Aerobics "As long as the City wants to hold it" The problem from the manufacturer's standpoint is that much of the ancillary equipment, such as pumps, blowers, etc. have price increases at the beginning of the new year. In reality, we hope that once City Commission concurs with otu recommended selection, and design finalized, a revised price can be negotiated. Since we now have abase-line proposal, we hope to negotiate better equipment or materials of construction for the same price, or obtain an even lower price. We further discussed equipment performance assurances that may be required of the manufacturer. EDER does not recommend requiring a performance bond of the manufacturer at the time of direct purchase, as this will add a minimum of 1 ~Ro to 2~ of the SBR equipment to the cost of the project. This requirement is harder on smaller manufacturers, as they have to provide 100°k cash or equity to the bonding company, which ties up their financial resources. In the event of a default, it is usually difficult to collect the money from a bonding company, often requiring additional expenditures for attorney's and engineer's fees. We suggest instead [hat the City either withhold a portion of the payment, say 10~, or require a like amount oC money to be deposited in a warranty escrow account, until satisfactory star-up. This option makes the money much more accessible to the City should funds be required for Continued..... 9471 BAYMEADOVJS ROAD. SUITE 706. JACKSONVILLE. FLORIDA 32256 • (904) 739-5888 • FAX (904) 7390160 ,~ ~ .. Have the Cin• Attoroey review recommended Performance Guarantee Specification and Warranty Escrow Reserve for the equipment ATI'ACII~IE\"f S: Letter dated 9/16;96 from Andy May, EDFJt Associates Letter dated 9/09/9~6yfr('oQm~Andy May, EDER Associates RE~'IEN ED B~' CITI' YL1\AGER: x./11 /1`-\ AGE\DA ITE!H \O: ri E AGE\UA I7'E~I: SUBMITTED BY: DATE: BACKGROUND: CITE' OF ATI,A\TIC BEACH CITY COM1S_~1IISSIO'S !1SEETI\G STAFF REPORT MAJOR EQUIPMENT SELEC77CN FOR BUCCANEER WAS"fEWATER TREA"fMENT PLANT EXPANSION PROJECT Robert S. Kosoy/Director of Public Works a~7~'~~ September 19, 1996 During the selection process of an Engineering Consultant to design the Buccaneer Wastewater Treatment Plant Expansion Project NBS9601, EDER Associates was selected primarily because of their commitment to bring the construction costs for the project tinder budget using a Sequencing Batch Reactor (SBR) design concept. The design engineer was directed to solicit quotes from the major maattfacturers of SBRs around one system prior to design of the plant expansion. After receiving quotes and evaluating the data received from three manufacturer's, the Design Engineer recommended the Flttidyne Corporation's system. Thetr analysis was submitted on September 9, 1996. As further assurance to the City, the Design Engineer was directed to obtain asstuances from the SBR equipment manufacturers as to the expiration date of their price proposal. This information was received and sn...maf:~sd in a September 16, 1996, letter from the Design Engineer. It is suggested that the City require a Performance Guarantee Specification and Warranty Escrow Reserve for this equipment. At this time an eyuipment selection must be made in order that design may proceed expeditiotuh'. RECO.!~i!1iEKDATIO\: Authorize EDER Associates to proceed with design of Fluidyne Corporation's Sequencin¢ Batch Reactor Equipment. CI'f1" OF ATLANTIC BEACH CITY C0.~111ISSION FETING STAFF REPORT AGENDA ITE1I: St;B~tITTED B]': DATE: BACKGROCND: TRANSFER OF FEES FOR PROFESSIONAL SERVICES DURING CONSTRUCTION FOR THE WATER TREATMENT PLANT =3 IMPROVEMENTS Crty Project =BW-7 Robert S. Kosoy/Director of Public Works ~~ September 19, 1996 During the months of June through August, construction on the Assisi Lane Water Treatment Plant No. 3 Lnprovements (BW-7) project was delayed primarily by the Department of Health and Rehabilitative Sen~ces` (HRS) lengthy review and requests for additional information to issue a partial release to place the cew reservoirs in service. On August 19th throttQJt August 22nd, I became directly involved in the problem and by Attgust 26th we received a partial release. The problems with the HRS agency permitting requiremenu caused the Contractor to be delayed over two months on the demolition of the old facility. The Contractor continued work on other items and has agreed not to bill the Cin for any time delays. The expected completion date is now October 31, 1996. The corresponding professional sen~rces during construction by the firm of Smith and Gillespie Engineers, Inc. (S & G) continued throughout the delay. Shop coordination with the Cit\~ and daily resident observation were necessary and need to continue tmtil completion of the project. According to the initial agreement, S & G bas requested transfer of unexpended motes on the Atlantic Beach Wastewater Treatment Plant Expansion Project ABS-2 to cover the projected fees for the reutainder of the Water Plant No. 3 Project. RECO~i~IENDATIO\: Transfer motes (517,933) from ABS-2 Contract to BW-7 Contract to cover project completion costs. A'TTA('II~iENTS: RE~'IE~i'ED BY CITY ~LINAGER: AGENDA.fTE11 NO: rI 17 BID 170. 9596-:11 - UKF. 4" DOUBLE ll1APHRAGM DIESEL PU`1P-?RAILER MOUSiTED HAKE AND Mi)DEL OF YI~*:P BID:_ SMALLINE N~OQ~l ~4DDP-RE _. ELECTRIC START TRAILER MOUNTED TUTAL PUMP SUN PRICE b1 D: s~k90_OII,_._ _i=IGHT THOUSAND FOUR HUNDRED N N TY11~_LARS,~..~/100_-_-___(Dollars) SUB?1ITTAL: yjGNb1AY E9UIPMENT 8 SUPPLY CO. _ BinveR _5366 HIGHWAY AVE ______ BUSI\ESS ADDRESS JACKSONVILLE FL. 32254 CITY, STATE S ZiP CI.CE vaie: SEPTEMBER 12. 1996 eY__._STEVE HOLLIS _____ ,KATURE- ~` ~~ - - __ _M_ANAGER_ _ _ TITLr _ 904-18__3-1630 _ ___ dUSINE55 TF.LEPMONE BID N0. 9596-3) - OHE 4" DOUBLE DIAPHRAGM DIESEL PU?1P-TRAILER NOUNTEA Y.AYE AND MODEL OF PUMP BID:_ Seth model SP HA 10 SE with Hatz 1D60Z 9.2 HP Industrial Grade Diesel Engine. TOTAL PUMP SU:i PRICE BID: i 8,056.00 Eight Thousand Fifty -Six and 00/100 - (Dollars) SUBMITTAL: Power & Pumos. Inc. BIDDER BY._ Timot~-M. Lyons 803 North Myrtle Avenue BUSINESS ADDRESS _Jacksonville, Florida 32204 CITY, STATE 8 ZIP CGDE ;,ATE: 9/11/96 SIGNATURE ~~ Sales Engineer _ TITLE (904) 356-5881 BUSINESS TELEPHONE BID N0. 9596-37 - ONE 4" DOUBLE DIAPHRAGM DIESEL PUMP-TRAILER MOUNTED HA_YE AND HOD EL OF PUMP BID: Seth model SP RB-9 SE with Robin DY-41, 8.5 HP Commerical Grade Diesel Engine TOTAL PUMP SU:i PRICE BID: 7,500.00 Seventy-Five Hundred and 00/100 (Dollars) SUBMITTAL: Power & Pumps, Inc. _ BIDDER 803 North Mvrtle Avenue BUSINESS ADDRESS BY Timothy M. Lyons SIGNA~~~~ _ Jacksonville, Florida 32204 CITY, STATE 6 ZIP CGDE DATE: 9/11/96 Sales Engineer TITLE (904) 356-5881 BUSINESS TELEPHONE CITY OF ATLANTIC BEACH CITY CO'.K~IISSION MEETL'~G STAFF REPORT AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: DOUBLE DIAPHRAGM DIESEL PUMP PURCHASE Robert S. Kosoy/Director of Public Works Harry E. McNally/Buccaneer Plant Division Dir~ ?s'~{/ September 19, 1996 The City of Atlantic Beach Buccaneer Plant Division has a Double Diaphragm Diesei Pttatp which is over ten years old. This item of equipment breaks down at frequent intervals. The pump was put out for bid and the City received throe very good offers from -Power & Pumps, Inc. 57,500 -Power & Pumps, Inc. 58,056 -Highway Equipment 8c Supply Co. 58,490 The Public Works Divisions regttests that the City Commission approve the purchase of this equipment. RECOMMENDATION: Approve bid from Power & Pttmps, Inc. in the amount of 57.500 ATTACHMENTS: Bid Quotations ~~ .~~ ' ~ ~: REYZER'ED BY CITY 1tANAGER: • ~~~ ~ AGENDA ITE1I NO: ~ ~'- CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY .... it--~- iiii ~~~ IM Iwb>~!T /tl iT4 ~ ~VVV>~`9A s ~A~3~~~~~Z: .'TC ~II1 iT Sli~2}: ~t :~;.aur,.a :\lig1: ,1~1~\~. *~~ 1 ~~`IF,~ {\r'1jd5; ~j`h1 1\':•~\`~ ~~1;~11~ y+nca ie ovc ra •,..>r~ .ti:: :~t~ ttcn .~: .rn An~~\..~`\\r, ~; t;~v;1+,`~t inv, ,1 1t. to pl~^ xa, ~ am IT 2w.i >v,.i t1K• .11 rr~cc\ri tiNrr \v,\ ~,~~i ,,,ti•,~ n\v\~ - Fowet ~ Pty: kaw ~', i"1~` - Povizr ~ P1>m{~" in: ~ x.11 \'c - Ili~hwa) Equ>pncnt R Slgr~l\ .\. ~!<.1~~1 SIC PUMIC Wotics Dt\'1SN,ILC RY~IM51s IIMI llh` 1'a\ 1'~ann,h+ual alya„1; Ih. 1,111: h~l••r ..1 Ifll.. equipment. RECOM:11E1 DATIOir: ATTACII:~fE\TS: Appn,vc MJ li,~m I'1~1\rl A I'nmiw In. ul Ilu Im, lilu I S7.S(NI lilt OIM i1B11~i11N IIl?~"IE~1'ED BY CI71' ~1A~A(:Y,R: '• „~ l J __ ALYV1-~ IIYN tirr ~i CITY OF )"l'C 'b'caek - ~!e'tida September 11, 1996 To: The Honorable Mayor and City Commissioners From: Maureen King, City Clerk Subject BOARD APPOINTMENTS 800 SEMItiOLE ROAD ATL4NTIC REACH. FLORIDA 32233-5445 TELEPHONE ~904124R5800 FAX 19041 247.5805 SUNCOM 852-5800 Please be advised of the following terms of office which will expire on September 30, 1996. CODE ENFORCEMENT BOARD: Lou Etta Waters - Ms. Waters has served one 3-year term and is willing to continue serving if reappointed. Edward Martin - Mr. Martin has served on the Code Enforcement Boazd since 1988 and has been Chairman since 1993. lvtr. Martin, also, is willing to continue serving if reappointed. RECREATION ADVISORY BOARD: Dezmond Waters - Mr. Waters was appointed in February, 1996, to fill the unexpired term of Cindy Corey. 7B i o~ .'^ 7 `~ s _ •] 1 S , ~ ~ ~ ~ 1 w _ 7 U ~ - 7 9 o `5 J ~ ~ U :L i s 1 ~ 2 2 'tJ Q ` J ~: 7 .L Z ~ . .U N L E ry m J :i1 H m U7 Z ^ ) ~ ° r o . -. 9 °i :J~ Q m ~ o Z ~ N ii J Q ~. j J Q ~. Q O fn=-d 1-Q ~ N yy ~:l. C7 ti Z a o J w ~ Z m ;7 - ' w ' ,~ ` a -J v o ;J Q ~i a ~ _ z .~ J 1 ~S Z U 2 ~~ _ J J W !- U W p I ? Z Z , L 1 - -+ J Ua:r nz - i> a - 3 J y D ~T i o L O 3. 9 )i " 7 h ~ ^1 . y ' n ?J ~ {~ i ~*. ~g U K x a \ ~ ~ "~ L -4c ( -- K ~J7 } .}•Fr ~ r ~ .W ~ ' rn .. F _ ~ '~ ,' . O) .F O . _.. .. ,,. _ - ~~ ` ,/f ¢ ~ L~ Q m ~_f ~ Q '~ .Q ~~ a O ~ ~ ~1 O n .+ )Z U ~ '- r ~ _ ' 1 W ix iw 7 n ~J _ ;5 Z ~5 _, s ~n o.., 5 ' a y 6 -.-~ - 0 -.. a ~ o 9 A L - I TT 1 S\ ,_ S L J o5 y nD .-~. i II t7 I~I. I ++3I3~ li m 1171 a j C O N ~ W N 2 F w 7 z x i.l in W 0 Z E y J ,~ T '_ J Z w S ._. ~n w Z r 3 ~n0 i0 1-(~ ~ r ~_~ ~ I t= W C7 Q 2 U 1:1 U Q Z Z O O Z U W H o W 2 0 W O w Q W W W W F Q a m 0 i w I i ._I ~i e 9 r k •1 ~ ~ J .; _ -_ J a 7J _ Js J J 1 ~ ^ t i-+ ~ _~ * - Y = Z J S S J ~ 11 x 1 ~ -~ J m J L -: P, Z_ . ~ ~ ~ r S J ^ °i J D I m 0 = n ' H LL J Q ^ ~ o c~r_a f-p N z ^ ~ o j ~ z ., m < ~ •-' 0 1 0 e' n J S w J N ~ Z J _- _ _ Z _ J Z _ .I O J y ' r7 ~v Z S a E y W x .-~ x wX L y x J s -U S J S o:Jl z or' -- - "i Z 1 w i - S _ •1 i ;~ ~ - 9 0 _i , m + ~ ~ T i~ o T I a ~ I 1 o y ~ I J 9 ~ W J t oD ._ y T r .n r. in ~ n . . . ~6 - 9 '~ 6- 9 9 5 6 5 .. ~ J' ~ r7 5 S .n 6 ..o ~. r 9 m m n m ;' N .u T N : q ,-.: .a -. N :V N ~ - O~ i 1~ .r V7 ~- 47 5 S -+ '_ 47 6 , T S (~ .a U s O U O " W - (A "` - Z .. t11 N UI W .~,~ J ~~ Q -+ 5 E ~ O O r =: O m O= - (~ ~q 3 3 r ~ 3 1 3 w OC a o .c >z a z W w w w N Jo o a ~ a~ m¢ m~ waF- :n ~ ¢ S W ~ m ~ 9 ~ W Q Z Q w Z O 47 6(fl ¢ZU OU O x i7x x 2 7Q 5KQ 9 2 N .v ~ ~n m¢w n¢w sa ~c ~+iJ MU 9 0 - 0 47 .L -+ 0 S - N S ,: f9. N J J J ¢ C ~ ~LL KLL Q~. Z 2 T RJJ ~J mJ W y W S ~L S '<~ da~yy ~ '1~ wti F w 0 m 0 w w c ^ SALES ORDER ^ QU OTATION y~ MC EWEp LuMbBR COMPANY ~.a.. K 'YdA BFT ~WO~.c OflM14q n -. AGE {'M OR~M111l. K. ti0M NN[ YC OWLIry Wppp ~oaMU.R .t~wp lr ~OO~1C*3 ~~, Y . ~ ( VR~KV.II p( ~ ~Bai~ ACM4b.W ____ fMA VU w.Rn 7110MMT! OAAO~ Mlii{ f0 •IKY REQUESTED BY -_ ~ ~l~ G~,~ ~~~,~ ~u,s~' ~~ SALESMAN ,,F?-'~ 2f~ ~~ 6 (~ ~ ~ /` ~~/ Cam. M c ~~/ ~ (i.~ O u ~ c~l~ l ~j ~/ ~i ~o~ SS'~~?l° ~~ L~ ~~C ~~ A-i-~ 5~~,,,,« ~ ~ o a ~~ w~v~ C~~~YJ . ~~ ~i~ - l~~ f si=r o~~ ~.~, ~,~ ~/~ -~,'/f d ~ ~, . ~~rd l~~ ~ UG`~ ~~//~ `~ / ~1 n / ~/ / ' w//~/, 3, Uc~ d /~1J ~ e / ~ . J ~-j r / ~ ~-.~ Lam-- ,~~ r ~ ~~~ ~~~' ~..~~ , mow ~ ~~~-~ -~L~ ~~,rj /f~ lip ~l~ i~ t' -~ ~ f, ' s e-7-" . 7 ~ (-o M/k..L,..~ c+i~7'1 U ~1 ° /7 ('v'T ~ ~~'~ ~! Y4/'~ ~ n ~ ~_ ~ /J n.' - '/ I / Ate. / ,$~P~10-9b SUE ~4 .35 CIT`! gTLgNTIC 6E. PURCH. 9042473147 . ~ ~~ pair HiI.gNT IC iE. PURCH. 904~4T314T DID NO. 9596-33 - LUFinaq AND HARn~:A[ZE TO CUNSrRUC7 TEN (10) LIFEGUARD c_iL-IRS TOTAL LU/N~P SIRI PRICa FOR LUMBER AND IIARDIdAAE AS SPECIFIED: 3~,~~ ~j7 • ~ ~f ~DOILaTB) ¢~~GbTe : Piitc i-v c/ud~s r~x~y7h„rg bX~<,o1' IoDF/ of i" q~/asv~aeo/"/~G. SUBHIITAL: RrnnFR ~ /~ ~liiG~70 /~ avsllvaB9 AD RESb~g --- sr NATUR ~~ `~~~r Fi-q 322v8 CITT, STATE i ZIP CODE DATE i ~~~_~__ ~csio~,~r TITLE 9-396 P.04 P.03 i ,i 6kr' ~4 ~s.. J.~1 1~, i ~1\i u~(..~~rl Y1 •i~r, ~. w, r ~ 1 4 1 ~ t J ~ 1 f~~ ~ ~ ~ ~ „l )' ~tF4{~h ~ t mY-'1 ii ~ 1, L ~_ eu'.wurunw.t..c 1 .. am..<...., ~. _ _.. J.,.... ,,.,.. 5 N1_14~f 5 ~ •~ (nliiE •• o f.llr OF NILOr:(IC Ni;H ~ GIL • >b"N. a3 p D~-~O +F^4N"AE kU V .. II FFiVNI'G CIHIRb NTI.=m(IC Ft NCH tl. ( 1 32c?3 0 -fW S... •J. ~ r., -- ~t ...~ .-_-. IJ W e%~ a REDwpg n,~s ~-, r ~F r E%6 b REO.IDU~~t$~N bl tis (.y ~sS"'. 'C ' 1 7%~ N RFUN00D EFT +K - .;~. +Y 0 rr. ;.. ;/ ~ • ~ ' 4ryv1' S t`if K 4. ~ 1D/ B f - 1 T~T.9p 913-'1J 1/2 • kB'%~AINE T6 " I,~ ~ 1.. . SH w , , a ` }y t s i4'1} ' GF ~' fi NiRINF. RVU00D q 9 0 kid Ob . 1 ' :r / '' 1 1 e 1 . 4 ; 17 x CRR tOH. 10 x 3 ~~ EACH CRRTON CDNTP:NS !^4 IOO~i E'r. 61 FINEESS $TEFL - ' PHIII.IFS HEPD 6CREHi ~ ~- ~ - ' ~ N01 CO.C PV T.1E PWN~ ' CRRi[ri..0 % Y -' E16. CK+ eIE.OO II IIIO.ID i [Nt sr -.m in..~ WS B.PORD1Nf. SEE REVERSE SCE FOR TERMS OONDrtgNS . FT.MICE GUA:3ES a- ^GGGG^ r ~ ~ ~~ ~ N~ I~ ~ I i~ MB.awr:rs.FO. AE/3J/9.5 1i 1 ' 'J~1 VIwCnY1 At WL. W ~JA { 4 i3.W YU'A1 JY• 5 A LN:H 5 v1 .lip O CITY OF PiiAYIIC KH H FID . 559e-wS 1 ba'. : DG1i H3LE kO ~ I ffLl~.a.,U C]:u: Rb O :4NN'IC FENU1 FL T 0 _. ci. C • ~ , 19f4r2~]-T.03y CG02 EYEr.- SPIES 1 ~,~jt _ EP try,x~ ~9 EoL~ y 1 ~ ~fr j ~'' ~ StA JiEE69 S~fFEL ~ ~' > -.5 t iy '71 ' i •Y IMI! xv E r[ CO(iiR P N yc ~ ! f ~~ j' .: F k t I L ,.}. ~ T h f - Y n ;:. IG _ i - ~ 1H1 Sr ax•'n'l: n.~/UE( HE NC Lk; n .... , + .:: ur v1 r.c af..: t w n cyc clXdMrJf15 { : f~4 VCE Q1N+'1F EQ . EACH CARTON OU!ITRS!v5 30M G~. _iML' FS TyE SEP-10-96 TUE 14:32 CITY ATLANTIC BE. PURCN. 90424T314T P.02 RUG-E0-5G FR1 9124 CITY ATIAHTiC }:fi. PURCM_ 9042475147 P.02 BID N0. 9596-33 - LUNHER AND HARDXARE TO CON9TAUCT TEN11) LIF+3(,UAAD CNAIAS REQUIREMENTS: the following luaber shell be it REDWOOD, NO KNOTS, TICIfT CRAIR, 6MOOTH: anti[ 300 2" % 4" z 8' 5 2" x 6" s 8' d0 1" x 4" x 8' S Sheata 1/2" !farina Plywood Tha following hardware dial! be STAINLESS STEEL: aneit SO lbe. /8 - 3" SCravs Philllpa Head SO lbs. i8 - 2" Scrava Phlllipe Bead Aatit 100 3" it 1/4" 6tainlaea Steal Cancer Pia• antic 60 fr. 1" Galvanized Pipe (Axel Material) ~j'O !1/,p SEP-10-95 TLIE 14[32 CITY gTLONT IC HE. PURCM. 90421T314T qUG-Eq-95 FRI 9:25 CITY ATI.ANT IC eE. PURCM. v042473f 47 6ID 2:0. 9596-33 - LU}{SEA ANA NAADNAAE TO CUNSTAUCT TEN (10) LIFEGUARD TOfT~AL--LUMP SUH PRICE FOR LUlSbER AND EARDIIARE AS SPECI/IRgD.: t~~Q ~c~iIt~D~'/ul~iY~lf~~X fi~X! < ~//Q~ "'• (DOllsra) • ~~re : Pi/~e %v c/uv<s ~rx.~'y71~.%r~ 6xcyoT SUbHITTALt DU2NAlf/ B/1i/di~uG ~frCl,~9/f sY: ~GC /fJO.P.•L/~ l~,Q Alnnva B INE33 AD HESS `~~~, FiA. 32208 CISl, STATE 6 ZIP CODB • DATE:^ 9-.3.9Gj ~rrfiDs.~r' TITLE ~~ 9 396 P. B1 P. •Z iL~ - September 17, 1996 REF: Background Information, Lifeguard Chairs :A1 L.-UTII N1. ~CFi FIRt~KEtiCI E a5u tit~tL~OLF ROAD :ATLASTIC Bt~Cfi. FLORIDA ?"3? TLLFNHO\F I Y~NI ?l7:.Siv The lumber for the lifeguard chairs is specified as redwood. This is considerably more expensive than other pressure treated woods that are available ,and the necessity for redwood has been questioned and reviewed repeatedly by department heads and staff members. The existing chairs were built with pressure treated lumber, and they exemplify the problems associated with it. The chairs are extremely heavy, and moving them up and down the beach is a major task. With female lifeguards, it is a special problem. However, regardless of the gender of the lifeguards, the chaos are very heavy which severely limits their mobility. Additionally, the pressure treated lumber has a very limited life span. The chairs have to be replaced every year or two due to the deterioration of the wood. This becomes an expensive proposition in light of the cost for lumber and labor required to build and paint them. The redwood is being used by other lifeguard corps around the state and the country ,and it is highly recommended. This information was also checked out with the city carpenters and builders, and they agree with the recommendation for redwood to lighter chairs with longer life expectancy. Respectfully submitted, - !; i . j John Ruley, Fire Chief City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: Request Approval of Bid and Purchase of Lumber & Hardware for 10 Lifeguard Chairs `-,~ / SUBMITTED BY: John Ruley, Fire Chief ~" DATE: September 9, 1996 BACKGROUND The Lifeguard chairs were scheduled to be rebuilt at the end of the 1996 season. The lumber need for this project was budgeted in the 95/96 budget. A bid was advertised and at least 6 companies picked up the bid documetrts. At bid opening Durham Lumber was the only company to provide a bid. The Durham bid was checked and found to be a good bid, meeting all the requirements. (SEE ATTACHED STAFF MEMO) RECOMMENDATIONS: To have this bid awarded tc Durham Lumber Co, Jacksonville FL, and to authorized the purchase of lumber and hardware in the amount of $3,729.70. ATTACHMENTS: Copy of bid document. ~' RECEIVED BY CITY MANAGER: AGENDA ITEM NO. ~~ ..- , /Y ~.IJ Y J Q W U Q w m a f X /A N 0 e~ m f/1 Y _~ _ I I I ~II ~I ~ III ~I II I II I •~~= I Z o it I a II I ~' a . p-.t -~ II I ~ _~= V .. ~ G ~ ~ W ~L I a J S N ~ W ~ O ~ m Z O J ~ m w Z U Z ¢ \ m~ ZZ H'~ a NO ~U Z V1 O ¢ ~ ~ V ~ x 7 V,1 ~n~Q ~ O 00 ~~~ a ZaZ ~ c X~`<Y ~~ ~ j41 ~Or Vl ~ = O N OZ W O W Z« JM- <Sp0 Y ' F fNN NfV a Nm N Y ~~ f Q cV 2~~! N a ~ b N ~ ~m •v i ~a UW O O x N x N n W J s b Z O - ° i H . U " W ~ (n J ~ V W J ap } N L Z N W N 0 W ~ W Q 2 ~ ~U W mm~ Wd' OHO ~O (/1 _~~ ~p aW W ~~ ~~W a ~W UOVI ~~ a~< p _<~ WJ? W O p 0 m ~ Z ~- O - ~ Z O •oI3xU •-~2 ~ } ~ e ORDINANCE NO. 25-96-26 AN ORDINANCH OF TBE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 6-24 - BVZLDINGS AND BIIILDING REGULATIONS BY ADOPTING A SPECIFIC DESIGN FOR RESIDENTIAL DDNE CROSSOVERS Whereas, it is the desire of the City Commission of the City of Atlantic Beach to adopt a specific design for residential dune crossovers. Whereas, the adoption of this design will protect the dune system and allow a safe crossover for residential purposes. Now, therefore, be it ordained by the City Commission of the City of Atlantic Beach, Florida: Section 6-29 - All residential dune crossover structures shall be constructed in accordance with the "Beach Dune Walkover" design as displayed in Section 6-29 and a copy of which will be kept in the City Clerk's Office and the Office of the Building Official. walkovers will have strict adherence of this design and shall not vary more than 10$ in height to allow for changes in topography of the dune system. PASSED by the City Commission on first reading thisday of 1996. PASSED by the City Commission on second and final reading this day of 1996. ATTEST: MAUREEN KING City Clerk LYMAN T. FLETCHER Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney ~~ RESOLUTION NO. 96-41 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached year-end Budget Modification be approved for the 1995-96 budget. Adopted by the City Commission this 23rd day of September, 1996. Lyman T. Fletcher Mayor/Presiding Officer Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney ATTEST: Maureen King, CMC City Clerk 5D Z x ~ VH tW< @LLo Up r° ~~~ t n m LLO S~ rOmlw- C ~ W VWN W ¢ f ~ W Nti O i0 W h Nb OOOMI MI d OfDN ~OOOOOOOOOOOOOAI~ ~ bN ~ tp tG X00 b {y{y......~~ O b A 1010000 ~ b A N 010000000000000 ~ ObH1 Cp 100 b ~- A 100 Sb10 J O N N V NMI OOONN """"v~~N ON000000 VO vOd """"10 Nt'1Nb OI OSbOI ~ a 00b~b 00hQ ~~~~Nbbl7Nb ~ Nv v'I`].vO~O~dI~ ~ ~v ~- 1010 N `~' ``~`-'~ ~ ""Nbd b H W W O N O N N n N ONOS Sf0`IOSO SOSlnSOO<M b hN N 1A001 d OI~mN m~ O b i b d ~ M~N10Nt7N h N N u7 ~ e ~O~001 Zw N_. NN Pl ViVd d a ~ .. u~? ?a N NOOON S IYbp Z v r 100 100 N ~ p >W W W U O: ? M N N ~ ~ $25Agn~25ESgaMOlOinnnnl9i nlHM°/~M°Ig Oe loo iv~lbo~nnaMNin°a1nn~~vn n OmmCNDmNbbbb~~.A-HNNNNNNNNNNNN HNO V rNAO N1~0 hNNN N O b t~Ibbbl+/(O PIM (+l h bbbbbb bbbbb MIb b10b 10101010b ~bt~I pQ () 55O~~ 50~y0~ O 10OAO~ ~ NNl7 P/t~ b b'-N Nt~1100~QXqX Sx 0000 < 25 2525 ~ o$oSo$$$$g$gg$g$ggggg~°n °bSSoSaa~S O O G S O O O O O O O O O O O O O O O O O O O O O O O O O O S O S S N± Y O O O O d Pf N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a o c Q o °y v 'a m o li ? U ` E p LL 0 0 C ~.~ 0 0 0 0 0~~ m • E O LL~ O 0 0 0 O O O O O m m 0 Q C p C 0 J j p N L L L G G Y O O U C Y U$ ° O O L L L L 6 L C g C G~ > L u0 `onn cooaaUUUUUg~oao eo.o ooUUU;000~UUiU U1° 1°U mmE=Oo '~ .4o~E0o u~uuoymO~~~m.2 .22am~auuu~uuo °u ougocal m9 ~ mLL opt22:t2- o0oEE2:!~t22.422U22o~ot w n a oooooEEEE~g.. .-.-ccouooo--oooo0 0 °LL : € :, °c 'u°cwLL~-rnbbrntpvvvv o s o 0 o<QVl obmb omrn~rnrn ro rrh y pJF ~.4 c,ma~~mmmwmaaaaaa000 mNmmm~em~amc>co jp g c U c° c c 0 0° ~ c °c E E c E E u u u u u u u u u v u E c c c 5` E ~ c c cI 8 u omJO~ ~E~4goo`ooo'o ~o ~o ~o ~o ~o ~o ~o ~o o~o °.o: ~«°o==oOSo m~ xrLLJmBou=r~cccggaaaaaaaaaaacLLCCCmccFCC~~gc c v c LL C C C C LL gym-' LLLLLLLL i ~ ~ vvvvvvvvvvvavvavvvvvv vvvvvvv~ c a 0 0 0 0 R Y O W~ O O B m O O It A 4 A A~ O~~ O m•~~~ O~ A N LL'Q LL LL LL LL 1y vllnln ~ i 'o i io i i i `oee `e `o `o `eo a `e i i i i `e i `o i `o i i o g z 'e iii i n ~ n a a c c c c c c c c c c c c c c c c c c c c c c c c c c c c c~ g c ;;- UO~~OC7U' C7 (7 (7 (7 C7 C7 U' U' U' U' U' U' U' U' U' U' C7 (7G U' U' C7 U' U' U' U' C7-a41NN41N3 CITY OF ~Qtla.rtlc - ~lmuda Memorandum Date: September 17, 1996 To: Jim Jarboe, City Manager From: Ann Meuse, Finance Director Subject: 1995/96 Year End Budget Modification 800 SEMINOLE IU)AD ATLANTIC BEACH, FLORDIM 7221}SMS TELEPHONE (f W) 2l/-q00 FAx (901) 2t'iS1B5 Attached is a year end budget modification to adjust the 1995/96 fiscal year budget . To simplify the budget modifications, they are fisted as either an increase or decrease to a revenue or an expense. If the modification increases a revenue or decreases an expense then it creates a surplus in the City budget. If the modification decreases a revenue or increases an expense then it creates a deficit. The net effect of the year end budget modification is a 5157,156 surplus to the City budget which is due to 5132,900 in Capital Projects which have been removed from the 1995/96 budget and carried over to the 1996/97 budget and a 524,256 reduction in amount required for debt service payments. Please note that the adjustments to the General Fund Expenditures have been offset by increased General Fund Revenues received from Fines and Forfeitures, City Occupational Licenses and Interest Earnings. Please let me know if you would like me to provide any additional explanations of the proposed year end budget modifications. 5D RESOLUTION NO.96-40 A RESOLUTION ADOPTING AN OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS: Section I. That the attached budget, incorporated and adopted herein and mach a part hereof as Exhibit A, be and it is hereby adopted and approved by the City Commission of the City of Atlantic Beach, Florida, as the budget for the City of Atlantic Beach for the fiscal year 1996/97. Section 2. That an ad valorem tax of $2.9221 per thousand dollar valuation on all real property be levied within the corporate limits of the City, provided however, that said tax shall not be levied upon property in the City of Atlantic Beach claimed and allowed as homestead under the General Laws of the State of Florida. Section 3. This resolution is proposed, considered and adopted under the provisions of Chapters 166 and 200-065, Florida Statates. Adopted by the City Commission this 23rd day of September, 1996. Lyman T Fletcher, Mayor Mayor and Presiding Officer Approved as to form and correctness: Alan Jensen, City Attorney AT"TEST: 1laureen King, City Clerk 5G RESOLUTION NO. 96-39 A RESOLUTION SETTING THE MILEAGE RATE TO BE LEVIED ON ALL REAL AND PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ATLANTIC BEACH FOR FISCAL YEAR 1996/97. WHEREAS, the governing body of the City of Atlantic Beach has held a public hearing on the tentative budget and proposed millage rate, and WHEREAS, Chapter 200.Ob5, Florida Statutes, requires at the public hearing to finalize the budget, the governing authority must adopt a separate resolution stating the millage rate to be levied. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, Florida, as follows: Section 1. An ad valorem millage rate of 2.9221 per $1,000.00 value is hereby authorized to be levied on all real and personal property within the corporate limits of the City of Atlantic Beach, provided, however, that said millage shall not be levied upon property claimed and allowed as homestead under the General Laws of the State of Florida. The millage is 3.40% more than the rolled back rate. Section 2. This Resolution is proposed, considered and adopted under the provisions of Chapters 166 and 200.065, Florida Statutes. Adopted by the City Commission this 23rd day of September, 199b. Lyman T. Fletcher, Mayor Mayor and Presiding Officer Approved as to form and correctness Alan Jensen, City Attorney A"fTEST Maureen King, Ciry Clerk ~B SECTION 6. EFFECTIVE DATE. This Resolu[ion shall take effect immediately upon its adoption. Adopted this 23rdday of September, 1996. Approved as [o form, sufficiency and correctness: City Attorney Mayor/Presiding Officer ATTEST: City Clerk )N~cV IL in u~l/UOAFw-ORU-1198-MI_N> r i L iw/i I lpm 3 (B) The cost of one the capital projects originally designateu to be financed with prtxeeds of the Note, the renovation of the City Lifeguard Building, is being paid for by the City of Jacksonville, Florida pursuant to a settlement agreement between the Ciry and the Ci[y of Jacksonville. Additionally, there may be additional proceeds of the Notes available for other uses by the City due to costs being less than anticipated for the other capital projects designated in the Original Ordinance. (C) The Original Ordinance provides that the "Project" to be financed with the proceeds of the Note may include such other capital projects of the City as may be provided by resolution supplemental to the Original Ordinance. (D) It is necessary, desirable and in the best interests of the City and its inhabitants to designate other capital projects which may be financed by the Note to the extent of any available proceeds of the Note not needed for previously designated projects. (E) The Lender has consented to the adopted of this Resolution by [he City, a copy of which consent shall be filed with the City Clerk with the minutes of this meeting. SECTION 4. RESOLUTION AND ORIGINAL ORDINANCE TO CONSTITUTE CONTRACT. In consideration of the acceptance of the Note by the Lender and the Lender's consent to the adoption of this resolution, this resolution, together with the Original Ordinance shall be deemed to be and shall constitute a contract between the City and the Lender. The agreements se[ forth herein to be performed by the City shall be solely for the benefit, protection and security of the Lender. SECTION 5. AUTHORIZATION OF ADDITIONAL CAPITAL PROJECTS. Proceeds of the Note which had been designated for use to pay the cost of the renovation of the City's Lifeguard Building are hereby approved to be used to pay the costs of improvements to the City's governmental facilities, as such improvements may be approved by the Commission, such approval to be reflected in the minutes of a Commission meeting. Any additional proceeds not necessary to complete the other capital projects designated in the Original Ordinance are herebv authorized to be used for other capital projects in the City, including but not limited to additional improvements [o governmental facilities and/or parks and recreation facilities, as such improvements are approved by the Commission, such approval to be reflected in the minutes of a Commission meeting. Upon approval of any additional capital project, the City shall provide notice of such approval to the Lender. PauAlLib w)nl IfANN.UN~~SUYYNISU a ltlw.Il ):.~n 2 RESOLUTION NO. 96-38 A RESOLUTION SUPPLEMENTING ORDINANCE NO. 35-95-10 ENTITLED AS FOLLOWS: "AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, PROVIDING FOR THE REFINANCING OF A BALLOON PAYMENT ON THE OUTSTANDING CITY HALL LOAN TO THE FIRST MUNICIPAL LOAN COUNCIL AND FINANCING CERTAIN CAPITAL PROJECTS WITHIN THE CITY; AUTHORIZING THE BORROWING OF NOT EXCEEDING $1,175,000 FOR THAT PURPOSE; AUTHORIZING THE DELIVERY OF A PROMISSORY NOTE IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT EXCEEDING $1,175,000 TO EVIDENCE THE OBLIGATION OF THE CITY TO REPAY SAME; FIXING THE FORM, DATE, MATURITY, AND INTEREST RATE WITH RESPECT TO SUCH NOTE; AUTHORIZING FURTHER OFFICIAL ACTION IN' CONNECTION WITH THE DELIVERY OF SUCH NOTE; AND PROVIDING AN EFFECTIVE DATE." PROVIDING FOR THE USE OF THE AVAILABLE PROCEEDS OF SUCH PROMISSORY NOTE FOR ADDITIONAL AUTHORIZED CAPITAL PROJECTS OF THE CITY; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION AND ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. AUTHORITY FOR THIS RESOLUTION. This resolution is adopted pursuant to the provisions of Chapter 166, Pan II, Florida Sta[utes, and other applicable provisions of law (the "Act") and Sections 2 and 16 and of Ordinance No. 35-95-10 (the "Original Ordinance"). SECTION 2. DEFINITIONS. All capitalized terms used herein shall have the meanings se[ forth in the Original Ordinance unless the context clearly requires otherwise. Wcrds importing singular numbers shall include the plural number in each case and vice verse, and words importing persons shall include firms and corporations. "Project" means, collectively, the (i) construction and renovation to the Public Safety Building, (ii) construction of certain park improvements, and (ii) construction and renovations to the City's Lifeguard Building, all located within the boundaries of the City, and such other capital projects of the City as may be provided by resolution supplemental hereto. SECTION 3. FINDINGS. It is hereby found, declared, and determined b~ the Commission: (A) The City has previously issued the Note to provide for the financine of certain capital projects within the City and refinancing of a prior loan to the City. 5A MEMO To: Ms. Ann Meuse, Finance Director From: David E. Thompson `~ Subject: Building Renovation Money Date: September 11, 1996 At the present time, there is a balance of approximately S 11,000 in the account for building expansion and renovation work at the public safety building. We expect to spend this within the next month or two on the following projects: 1. Replacing wom out carpeting; 2. Adding an air conditioning unit to the communications division; 3. Remodeling the communications division; 4. Maintaining and painting the building (inside and outside). These projects will probably exhaust the remaining funds. ~t CITY OF ~ ~'~tlartce beat! - ~lauda ` -'~C3...fr.... Memorandum Date: September 17, 1996 C~j~ To: Jim Jarboe, City Manager /r"d~ From: Ann Meuse, Finance Director Subject: Resolution N 96-38 Amending the SunTrust Loan ero sF..u.oLF Rorn Al Lai nl' BFaCH, F'WRN,1 JZSJJ-57i3 itLFFH(F\'F. 15W 127'1-cAU0 tAC 17M1 2f1.5803 Squire, Sanders and Dempsy has prepared Resolution X96-38 which amends the SunTrust loan. Adoption of the resolution will allow the city to carry over unused project funds and allow excess project funds to be reallocated by the City Commission for other capital improvements as defined in the resolution. Following is a summary of the original funds borrowed, amounts spent and encumbered, amounts anticipated to be spent to complete the projects and balances available which could be roallocated by the City Commission. Amount Estimated Amount Spent or Cost Sun Trust Loan: Borrowed En~mbgrgQ To Como!ete dance Refinance City Hall 652,135 652,135 -0- Public Safety Building 237,865 226,457 11,408 -0- Park Improvements Howell Perk 67,600 57,600 -0- Russell Park 99,180 99,180 -0- Handicap Ramp 15.000 15,000 -0- Bull Park 30,000 30,000 Contingency 8,220 8.220 220,000 166,780 15,000 38,220 Renovations To Lifeguard Bldg. 40,000 40,000 (Reallocated 6y City Commission for City Hall !mnrovements 7/8/961 Closing Costs on Loan 17 0 _7 ~ 5.000 Total Amount Borr:wad 1 162 5 0 1.052.872 26.405 83.220 ' 5A V r~ _z V z° ~" ..., ~ ~ lr Q ~a w~ zQ O O ~a I/zy ~, z" O a w ~' S O U as ~~ r ~ ^ • V ' s ~t ~ r. F n ' ~ e ~ G ~ Q Z ~ •~ F g ~E . ® ~~ 6p ~~ J '1 F ,. . ~., .~ `: U i :z1 a s F t 7 a s s W~ ~_ 7 e, ~~ • S - ~ J r ,f 2 W =_ E 0= ~.__ .°.: i~u a:+ M . r ~ i ~ yid ~ s - R _ ~ e ~`e ~~ . 4 o ~~ ®`~ ~~ `~ M i R ~'` ~~ ~u s i ~: _~~~ e_ =_: a ~ -: y~ a~ i e ~ ® _ 9 _~~ a a `~i << z: °e 9 [ z `~€= [ i = v ~ ~ z O e z r Y »- ~~ r r .q ` ~ f z ~ : _ ~ , ' s ~: : ~ ~ , ~: L V ._ ~ = 0 ;~= V ~~ I ~~ Y ' ~~ s n. Y ~ i L ~o o' i G € o ~ V • _ ~ 6 C .~ 5 , z s ~ i ~ Y v t k ~e i; i 1 Ei a w U a w u ~a a I> vl a 0 i .~ ; .a 0 ~~. D ,~ .~ z O z ~1 ^~ a w 0 z H ., W a W x C C y ~ M 2 ~ - 9 m N • ' O C O A r Y ae L a m m _ 2 Y•- y~ u s ~ Z~i; =: oy-~ ~- o 9 9' a O ~ i H~ Q W 1 i ~ V u _ w ++ ~~ ~ C m~ w J~ q N` y N g q rw. t~ K M~ w C L w w 7 1 a w ~ m V O G' 4 m w 1 '• w r q O ~ 9 w 0 q o E c ^ u Y C; m w • Vy • • Q ~ : ~ u a v- g t t V Y u a y 2 +~ c m J V C V V m ~- r~` C O W w C Y 7 C m w ~~ • L 1 J ~' J • UO ~ C a `J Y q gp'O Qd J r ~ F y"' e• p q Ry~ , = z T ~ O c q a `a J m c ~ ^C H.~¢r YMO r Z° a C~ l 1 , / u m~^ y G '1 w" O U r ` Q=` 4 N 2 6 9 m Y ~ F V 9 '6 y t a T i s O .K • O q fL r C V• a L L ~ N m N O t V O A p r Y "Y" O y m C C O~ C O N r „ E Y m c o _~ t o ~ a ~ « S ~~ • i~ u s u H~ m L~ O m_ O d V 0 F _ 4 + W N U% r Y r ~ Y YI W ~ ~ y` C C M = Y= ~ Q C w Y v , y ~ " N " c y ~• w~ y m NI a r w r N ' V ~ J tl = i E Q a .- o ~~Qy~~~L 4 v W •. e »- ~~.~~oa~ S p 0 } s ~ ~ o~ w~ ~ Y ° ~° « 0 4 A ~ V =i 64 ~ Z S= w w ~ O K m~ ~ c 4 y a ., = ~ 9 N ~ _ p M C e 9 ! !~~ ^ a w Y T w w C E r ~ ~ C y ~'i Y p ~ O O g 7 N Z y m 4~ a°.. t Y Y O. V f• Y m Q N° b . W, . N in ~ s W Y N= O ~ a C S ~° Y` ! d m • p• ~ ' N ~+ w M q O y~ ~f Z Z r C o a w^ c o m E _L ~ ~ Q r 2 ° e. w w e a e r~ ~ `+ O ~ ; .. m O w W~ 0 •~ ~ Q S O Y • . , x a fY 9~ V 9 M 1..~ C w ~ b ~ s K Q H Y L, ~~ N b U 7 C m V N Z ~ r A m C b ~~// 1r M ~ Z= Z w Y a r N~ K C m IFFF,YYY {i~ b L J Q N u V o. oo ~_ a fC y ~ m W W r . A~ C y a [{~ Q F o 0 0° m ~3 ~$ ° ac d oa >? a w a a ~ ~ v are P.a ~. y' ~~ ~ ' 1 ' 1{ ~. I ~.. it JI t 7 ~. O p w 6 • O Q m ~JL r O . r '~_ f N L C m} m a Y d M f N r~ P E w r w w ~ e ~ ` = w w ^ s m ~ =o ~ w ~ :: =°m A o ~- ` m q V ~ ~ C~ 9 i m ` •w Y ~ C V g 6 C ~ O ~ m L r ~= r 6 Q O m 0 i. Y T T 4 6 V O O ~Y y c (. i ~ m Y C O - _ r I N w W m s m m ~ _N m ~. y y p ~ ~ .-. ~r a`o ~.a ~ ae aY~ F' m L~~ ° Y r ~ e r r d i o c n -= e o te " c v u 3 e ° „ . b A ~ E o~ c c " W v F~ - m t c ~' w a s 2 L ~ r 4 . ~, r .. ~ N E. m y O b ~ i Y L, r Y r E a L f Y la i ~ L` M m N V `J m? ~ ~ o r ~~yl m V N ~i 'f R. N m~ ~ w _E Lr ~ C a 0 j ~„ 9 i yem ~ Stl< E' ~ y w _ O ~~ f m ~ ~ VY_ C p '~ m r 3 MB M W • I O m ~ ` ~ i m N r a m M 9 y y FF ~ m ~ w a a w._ c f. O ~ p V E m y r ~_ ' Z O p c C C N O G .~ b ~I~ ~ ~ N~ p y s N ~/ c _ ~ ~ .O a T V = • • ~ y 9 Y 1 T i b IN a •> O. L r N` ^ M~ s ~ ~ G y C 0 9 w n m h Y 6 ~ N • w C Y a mL.. O N t T 1 O O ~ - `Y` 4 y W ~ G V) r V • L 0 O i• S y .C C 9 4 u r 9 t L .o ~ u g y w C • ~ ~ w Y w _ w~ r s ~ w S •ni ._ d 4' o c y ` Q _ ~ yi o m~ u O G m ' V - C i . m y ~ w~~ ;~ }} ~ Y ~ ~+ NS m- m ~+ r a m n O~ Y ~ Y • O m ~ V(r OQ Q TOH N>> 1CJ ~ yy ~W OL O6C w'aw~ N 11ANASZKA KARPET KARE, ~~. September 11, 1996 VIA Telefax: 247-5805 Mr. Don Ford Building Vidal City of AUarttic Beadt 800 Serninde Road AUarttic Beach, Florida 32233-5445 Dear Mr. Ford It has come to our attention that the specifiralian of a piece dyed carpet product has come under attack by members of the community. This is in response to those attad¢. The carpet specified, "Mohawk Commer+aal" uGli?es DuPont AMron Legacy yam. This product. being a txanded yam. offers excellent weaz, soil resistance, and resrstance to stains commonly found in the typical oommerrtial environment The question was posed as to whether this product has a stain werrantY• Historically, commercial carpet products have nol had any stain warranties. In fad, even today, many mawfadurers do not use anY bpe of stain treatment on commerdal carpel due to the fad that these Prods ferd fo those their effectiveness with heavy traffic. One does cwt typically encotmter fugitive dyes and such in the City Council Chamtrers. Sdution dyed Pis are benefidal in health care vNrere products such as Betadine are used. Likewise, being able io sarutiEe an area with a chlorine elution is helpful after a bodily fled acdderx. The question is, do you really expel spots such as these to oeax here? A quality, solution dyed nylon is more costly, with a very Iirroted odor palette. There have been numerous cases with some solution dyed fibers of rapid soling otter installation which increases the overall maintenance costs. In our minds the benefits d elution dyed nylon do nd outweigh the ability to dean nor the performance d a branded prece dyed pafud. The product as Specified, in conjunction with a preventative maintenarr..e plan that includes programmed leaning, along with spot leaning and thorough vacuuming should provide a five to seven year life cyde per your expectations. Remember, elution dyeing of carpel is a recent phenomenon. Piece dyed carpet has been used for many years in all types of wmmerlal environments with excellent results. Si/n~ce~rely. /~ Chuckficuck Markeung Director 1>3c B1=ACH BLVD SUITE ~3; JACKSO'v`~`II-1-E. F1. 32307 PH. /904)346-0]77 FAX: (904)346-0477 C/TY OF ATLANTIC BEACH C/TY COMM/SSION MEETING AGENDA ITEM: Award of Carpet Bids to Kanaszka Karpet Kane, Inc. Low Bidder SUBMITTED BY: Don C. Ford, Building Official DATE: BACKGROUND: September 19, 1996 The low bidder for carpet bids was kanaszka Karpet Kare, Inc. for Dupont Antmn. We have reviewed the bids and considered using alternative solution dyed carpet however we could not justify the additional cost ofapproximately $4,000. RECOMMENDATION: ATTACHMEN"fS REVIEWED BY CITY MANAGER: Awarding the Bid to Lowest Responsibk Bidder for 512,894 to Kanas~ta Karpet Karc, Inc. Letter from Kanaszka 1Garpet Carc and Dupont Corporation Information AGENDA ITEM NO. 3 A Minutes -Page 10 B. Report relative to City Hall security City Manager Jarboe briefed the Commissioners on plans to instal! security doors at City Hall to restrict public access throughout the building. Security locks and a buzzer system are also part of the plan. Mr. Jarboe stated that it would wst 5900 to S 1,000.00 to install the doors and work would be done in- house by city personnel. Q, Reports >nd/or requests from City Commissiouera City Attorney. and City Clerk Commissioner Shaugbuessy commended Doug Layton for bringing the sewer treatment plant expansion project in at 1%over-budget. City Manager Jarboe pointed out that this was exceptional considering the project had no contingency fund, and if it had, it would have come in 9% under budget. Commissioner Reed commended City Manager ]arbce for taking charge at the Adele Grage Community Center and getting things on track. Commissioner Rosenbloom commended the City Staff and stated that he beheved the City had a good team of Staff and Commissioners working together for the good of the City. There being no further discussion or business to come before the Commission, the meeting r. Mourned at 9:55 p.m. Lyman Fletcher Mayor/Presiding Officer ATTEST: Maureen King, CMC City Clerk NAME OF COMMRS. M S V Y V N Minutes -Page 9 NAME OF COMMRS. M S V Y V N ep em r Memorial Park City A9anager Jarboe stated Commission direction was needed relating to finding for the project to finalize the project budget. Much discussion ensued with Commissioners Meserve, Shaughnessy and Reed agreeing a workshop was needed to receive public input. Commissioner Rosenbloom concurred, but preferred the city hire a professional and have him meet with the citizens to gather information and then present a design for the park based on citizen input to the Commission. The question was called and the motion died by a five to zero vote, with all of the Commissioners voting nay. After some further discussion, it was the consensus of the Commission a , workshop meeting, conducted by an outside party with no vested interest in the park, was needed. Motion: Hold a workshop meeting in the Adele Grage Community REEDRVE X X Center and suthor¢e the City Manager to hire a facilitator to RoSENaLOOM x conduct the workshop to receive public input on improvements to sHAUGHNESSY x x Bull Memorial Psrk FLETCHER X i There was no further discussion and the motion carved unanimously. The ~ workshop meeting was scheduled for 6:00 p.m. on Monday, September 30, ~ 996. ~ $, City Manager Reports snd/or Correspandence• Prior to the Capital Improvements Projects status report, Mayor Fletcher called a brief recess and the meeting reconvened at 9:30 p.m. A. Status report on Capital Improvement Projects Jim Jacques, Technical Designer, and Doug Layton, Vice President of Smith and Gillespie Engineers, Inc., were present to answer questions concerning the city's on-going Capital Improvement Projects. Mr Jacques presented slides showcasing the following projects: the new sewer treatment plant, the Buccaneer V~'ater Plant, the Maypott Road waterline replacement project, the Selva Marina/Ocean LValk looped line project, and the Beach Avenue water/sewer line projects. Minutes -Page 8 NAME OF COMMAS. M S v Y v N ep em r , Commissioner Rosenbloom stated that he hoped there would be corporate donations with a long term commitment to the project Commissioner Shaughnessy stated that the City was spending $40,021 toward the project, the trees were guaranteed for one year and drought tolerant plants were being used and watering should not be a issue. After some further discussion, it was the consensus of the Commission to move ahead with the project. C. Award bid for communications console for Public Safety Building pursuant to the specifications of Bid No. 9596-32 to MOWCO Corporation in the amount of $9,377.71 MESERVE X Motion: Award bid for communications console for Public Safety REED x Building to MOWCO Corporation in tht amount of $9,377.71 ROSENBLOOM X X pursuant to the specifications of Bid No. 9596-32. SHAUGHNESS FLETCHER X X X There was no discussion and the motion carried urtattimously. D. Accept the quote of Ten-8 Firc Equipment, Inc. and authorize fire truck repairs in an amount not to exceed $5,500.00 MESERVE X; Motion: Accept quote of Ten-8 Fire Equipment, Inc. in an amount REED X ~ not to exceed $5,500.00 and authorize fire truck repairs. RoSENBLOOM x x SHAUGHNESS X X! City Manager Jarboe explained that he had authorized completion of the work, FLETCHER X' based on the low quote from Ten-8 Fire Equipment, Inc., because the city had ~ been borrowing a twenty year-old truck from the City of Jacksonville while the truck was down for repairs. E. Authorize the City Manager to request proposals from design firms to study and present a plan for improvements to Bull Memorial Park and/or other action decided by the City Commission Mayor Fletcher stated there was strong Commission support for improvements at the park; but there were concerns with the project, such as too much concrete with the proposed parking lot, increased traffic to the area if the parking lot is built, and keeping the old character of the park intact. He further stated that he believed there should be public input before a design firm is hired. MESERVE X Motion: Author¢e the City Manager to request proposab from ~gp X design firrtts to study and present a plan for improvements to Bull AOSENBLOOM X X SHAUGHNESS X X . Minutes -Page 7 ep em er , purchasing the property which will open the door to get monies for future development. The question was called and the motion tamed by a four to one vote with Commissioner Reed voting nay. Town Center Commissioner Reed questioned if the $25,000 for the Town Center Project was included in the budget. Finance Director Meuse stated that it was included in the budget from the Convention Development Tax monies. Commissioner Reed then expressed concern regazding lack of proper maintettance of the Town Cente* area. Mayor Fletcher explained that the cities of Atlantic Beach and Neptune Beach were each contributing $25,000 for the next construction phase, which will include installation of completion of lighting, commemorative bricks, park benches, and palm trees. The Mayor further explained that the interlocal agreement between the cities split the costs for maintetance with garbage pick up split between both cities, water paid by Neptune Beach and electricity paid by Atlantic Beach. In conclusion, the Mayor stated that the area will be taken care of, it is a part of the City and there for all to enjoy as a citizen/goverrunent partnership. Ciry Manager Jarboe stated that trash pick up has been a problem, but that the City was planning to hire an employee for janitorial service instead of contracting the work out. The money saved by doing this will be put toward hiring additional Public Works Staff who will split duties between janitorial and parks maintenance. Mayor Fletcher expressed concern for the prevalence of alcohol during the fund raisers, which took away from the "family atmosphere" of the festivities. Fishing Tournaments or Art Festival were suggested as alternate fund raisers. Commissioner Rosenbloom suggested that a meeting with the Neptune Beach City Council be held to discuss Town Center. Atlantic Beach Median Beautification Commissioner Reed questioned if the $40,021 budgeted for the project included maintenance costs. Finance Director Meuse stated that the maintenance costs of $35,204 were not included in the budget. f NAME OF COMMRS. M S ~ Y ~ N I i Minutes - Paee V ~ NAME OF COMMHS. M S ~ Y I~~ N , T94b- eptem er Robed Weiss questioned if monies had been budgeted for two handicapped access ramps at the beach C'it}• Manager Jarboe stated that $10,000 had been budgeted for a ramp at the Sea Turtle. Since no one else wished to speak, the Public Hearing was closed. It was reported that the items listed in Finance Director Meuse's memo to the Commission dated September 5, 1996, contained the additions to the 1996/97 proposed budget as a result of Budget Workshops. This memo is attached to and made part of this official record. (Attachment B). Dutton Island Acquisition Mayor Fletcher stated that the first item to be discussed by the Commission would be the acquisition of Dutton Island- MESERVE X Motion: Approve acquisition of Dutton Island with the City of REED X Atlantic Beach paying 5257,500 from the Barge Caosl Refund RDSENBLOOM X funds and Convention Development ta: monies. sHAUCHNESSY x x FLETCHER X X Under discussion, Commissioner Reed stated there were too many unanswered questions concerning future expenses. He questioned the amount of money being expended fora "regional park" funded by the City of Jacksonville, the City of Atlantic Beach and the State, with the City of Atlantic Beach assuming ~ maintenance costs and providing one-quarter of the money for the purchase . He further stated that he believed the City was not the "mother lode" and could not provide everything. Mayor Fletcher stated that the City should land bank the property and keep it from further development. Commissioner Rosenbloom stated the acquisition costs were not a concern, but the future maintenance costs could pose a problem. However, he further stated he believed ten to twenty years from now, the Commission will have made a wise decision and left a smart legacy for future generations. Commissioner Shaughnessy concurred with the previous statements ,and commented she hoped the acquisition would provide good things for families of the future. Commissioner Meserve stated that he supports the acquisition and what Commissioner Reed stated, but believed the City would limit its risks by Minutes A. Adoption of tentative millage rate of 2.9221 for fiscal year 1996/97 Mayor Fletcher announced that the first item under New Business would be the adoption ofa tentative millage rate of~2.9921 for fiscal year 1996/1997. He further stated that the rolled back rate for 1996/97 was 2.8261 and the proposed tentative millage rate was 3.4% higher than the rolled back rate. Motion: Adopt a tentative millage rate of 2.9221 mills for operating purposes for fiscal year 1996/97. Mayor Fletcher then opened the public hearing and invited comments from those present in the audience. No one spoke in favor of or in opposition to the proposed tentative millage rate of 2.9221. Since no one spoke, the Mayor declared the public hearing closed. There was no discussion, and the motion cartied unanimously. B. Public Hearing and adoption of tentative operating budget for fiscal year 1996/97 Mayor Fletcher explained the second item to be considered was the tentative operating budget proposed for fiscal year 1996/97 of $27,503,945. Motion: Adopt tentative operating budget for fiscal year 1996/97 in the amount of 527,503,945. He further stated the final budget hearing would be held September 23, 1996, and then opened the floor for the Public Hearing. Dorothy Kerber supported the Citc Tanager's proposed security measures at the Community Center. She also stated that she believed ABET had outgrown the building and the group's contract should not be renewed. With regard to the three new fire fighter positions in the proposed budget, Mrs. Kerber stated she believed the Commission should consider allowing the City of Jacksonville to provide the service. Dezmond Waters commended the City Manager and Staff for their diligence in pursuing grants and running the City on 2.9221 mills. He further stated that he appreciated the changes taking place and felt everyone was doing a good job running the City. NAME OF COMMAS. M S T- Y N MESERVE X X REED X ROSENBLOOM X SHAUGANESSY X X - FLETCAER X .MESERVE X X REED X IROSENBLOOM X ' X SHAUGRNESSY X FLETCHER X Minutes -Page 4 .epem r , D. Acknowledge receipt of Code Enforcement Department report for August E. Acknowledge receipt of Building Department report for August The consent agenda items were received and acknowledged as presented. ~, Action on Resolutions: A. Adoption of Resolution No. 96-33 -Resolution of Esteem -Mitch McCue Motion: Adopt Resolution No. 96-33. The framed Resolution was read in its entirety by Mayor Fletcher and presented to Mr. McCue. On behalf of the Convnission and citizens of Atlantic Beach, Mayor Fletcher and City Manager Jarboe thanked Mr. McCue for his quick action in saving the life of a the child who nearly drowned at the beach. Mr. McCue thanked the Commission and stated he could not accept the honor just for himself, but that he would accept on behalf of all those whose collective efforts saved the girls life. There being no further comments, the motion carved unanimously. 6 Action on Ordinances: A. Ordinance No. 25-96-26 Introduction and first reading of an ordinance of the City of Atlantic Beach to establish standards for Dune Crossovers Motion: Pass Ordinance No. 25-96-26 on first reading. Mayor Fletcher read the ordinance by title only and stated that the Public Hearing and Final Reading would take place during the September 23, 1996 Commission Meeting. Building Official Ford pointed out that the DEP had approved the design for the crossovers and this would offer community standards for this type of construction It was also mentioned that this was a draft copy of the ordinance subject to examination and change by the City Attorney before final adoption. 7 New Business• NAME OF COMMRS. M S v Y v N MESERVE X X REED X ROSENBLOOM X SHAUGHNESS X X FLETCHER X MESERVE X X REED X X ROSENBLOOM X SHAUGHNESS X FLETCHER X Minutes -Page 3 NAME OF COMMRS. M S V Y _.V7 N 5eptem~er , 1 6 ~ Unfinished Business: A. Report relative to Cedar Shingles ~ Building Official Don Ford gave each Commissioner a comprehensive report relating to the life expectancy of treated and untreated cedar shingles. The report, containing color pictures of various cedar sided buildings in Atlantic Beach, concluded that treated shingles weathered better. It was recommended that the city buildings be stained to the final color of the weathering shingles and resealed every five to ten years. Finance Director Meuse stated thatifthe Commission decided to proceed, funds for the project needed to be encumbered before the end of the fiscal year or they would be used to repay the city's capital improvements loan. It was the consensus ofthe Commission to make a decision on the project during the September 23, 1996 meeting. B. Award bid to replace carpet in City Hall pursuant to the specifications of Bid No. 9596-35 MESERVE Motion: Accept iow bid of Konasyka Carpet Csre in the amount of ~ X 512,894.110. ' RoSENBLOOM X ~ sxauctiNESSY I Building Official Ford explained that since the bid opening, questions had arisen I FLETCHER concerning whether solution dyed carpet withstood the rigors of numerous cleanings better than other types of dyed carpet. He then requested more time to review the bids. It was the consensus of the Commission to defer action on the motion until the September 23, 1996 Commission >`9eeting. i Lavinia Harvey Kubiak, an interior decorator wlto was present in the audience, volunteered to help out with the carpet research. - Consent A enda• g A. Acknowledge receipt of Public Works projects report B. Acknowledge receipt of Recreation Facilities Usage Report for August C. Acknowledge receipt of Fire Department Reports for June and July 1996 J Minutes -Page ? NAME OF COMMAS. M _i S ~ Y N ept~r-4; Tr146- reported that Recreation Director Johnson, whose office is in the Community Center, would be in charge of the building keys A procedure for issuing keys for scheduled use of the building will be established allowing Mrs. Baillie and other citizens controlled access to the building. C. Alan Potter of 374 Second Street read a prepared letter regarding the City's Revenue Bond Issue for financing capital improvements and gave copies to the City Manager, Finance Director, City Clerk and Commissioners. The letter is attached (Attachment A) and made part of this official record. D. Ruth Gregg of 905 Sailfish Drive complained mowing, edging and ditch cleaning were not done frequently enough in her neighborhood. Mrs. Gregg also inquired when waterlines on her street would be replaced. City Manager Jarboe explained that with limited personnel, it was difficult to keep up with all the mowing during the summer growing season. It was further explained that the ditches are routinely sprayed for vegetation but are not dredged. The City is working with the State to redesign the drainage system by the church and the water line replacement project scheduled for her street is in the design stage. E. Beverly Rosenbloom, daughter of Commissioner Steve Rosenbloom, was introduced by her father. Commissicner Rosenbloom stated Beverly was present to observe the workings of municipal government. F. Adelaide Tucker of 42 11th Street thanked the City Manager and ~ Public Works Director for the prompt removal of an obsolete, twenty foot cornice board from her property G. William McGee 1831 Selva Marina Drive complained of potholes on his street and stated that he believed the City should maintain the street- Mayor Fletcher directed Mr. McGee to contact either City Manager Jarboe or Public Works Director Kosoy concerning the problem. H. J.P. Marchioli of 414 Sherry Drive thanked the City for the informative tour conducted at the open house for the new sewage treatment plant. He also commented concerning Item 3-B on the agenda that it was his professional opinion, as a retired carpet salesman, that solution dyed carpet was the best because it was the most cleanable MINUTES OF TItE REGULAR MEF.7~1NG OF ATLANTIC BEACH CITY' COMMISSION HELD IN CITY HALL, S00 SEMINOLE ROAD, AT 7:1~ PM ON MONDAY, SEP"fE~1Bt:R 9, 1996 PRESENT: Lyman Fletcher, ltavor John Ivlesen~e 7'im Reed Steve Rosenbloom Suzanne Shaughnessy, Commissioners James Jarboe, City Manager ABSENT: Alan C. Jensen, City Attorney (Excused) The meeting was called to order. The invocation was given by Reverend Gabe Goodman of Community Presbyterian Church, followed by the Pledge of Allegiance to the Flag. t Approval of the minutes of the Regular Meeting held August 26 1996• Motion: Approve minutes of the Regular Meeting held August 26, 1996. The motion carried unanimously. 2 Recognition of Visitors: A. Employee of the Month -Skip Smith of the Fire Department was introduced by Assistant Fire Chief Claude Mayo. Chief Mayo commended Mr. Smith for providing revised street maps of the Fire Department service area to the department. Chief Mayo stated that work on the project was completed on 's9r. Smith's own time and provided valuable information to the department. B. John Baillie of 1923 Beach Avenue inquired whether the contract with ABET (Atlantic Beach Experimental Theater) would be negotiated because he felt some of the proposed conditions would make it impossible for the theater group to function- Of specific concern was whether or not Carson Merry Baillie would be issued a key to the building. Citti Manager Jarboe stated that [he locks on the Community Center had been changed and it was his desire to make sure the building remained secure and unauthorized personnel did not have free access to the building. It was further *Commissioner Rosenbloom arrived a[ the meeting after the vote was taken. ME OF COMMRS. M O T [ O N S E C O N D V O T E D Y E S V O T E D N O MESERVE X X REED X X ROSENBLOOM SHAUGHNESSY X FLETCHER X Page Three AGENDA September 23, 1996. proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. ,~ Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your com~enience, forms for this purpose aze available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk. Page Two AGENDA September 23, 1996. Recreation Advisory Board: One appointment with 4-year term expiring September 30, 2000 C_ Authorize purchase of one 4" double diaphragm diesel pump pursuant to the specifications of Bid No. 9596-37, from Power & Pumps, lnc., at a cost of $7,500.00 D. Authorize funding for continuation of professional services during construction of Water Treatment Plant No. 3, through unexpended funds on the Atlantic Beach V1'astewater Treatment Plant Expansion Project E. Authorize Eder Associates to proceed with design of Fluidyne Corporation's Sequencing Batch Reactor Equipment for Buccaneer Wastewater Treatment Plant Expansion F. Authorize execution of rental contract between the City and YMCA for FY 1996/97 G. Authorize execution of rental contract between the City and Beaches Habitat and action on Habitat's request for nine keys to Adele Grage Community Center H. Authorize execution of rental contract between the City and Atlantic Beach Athletic Association (ABAA) I. Authorize execution of rental contract between the City and Atlantic Beach Experimental Theater (ABET) J. Discussion and possible action relative to funding for full time gardener for FY 1996/97 ($4,600.00) 1;. Discussion and possible action relative to funding for First Night activities ($6,000.00) L. Approval of a 3° b cost of living increase for retirees * !11. Award bid for Uninterruptable Power Supply for the Public Safety Building and the appropriate wiring for installation of same S. City Manager Reports and/or Correspondence: .4. Report relative to design for Buccaneer Wastewater Treatment Plant Expansion 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment * Agenda was amended to add item 7M If any person decides to appeal any decision made by the City Commission with respect to am matter considered at any meeting, such person may need a record of the CITY' OF' ATLANTIC BEACH COMMISSIO?v' MEETING -September 23, 1996 AGENDA Call to order Invocation and pledge to the flag Approval of the minutes of the Regular Commission meeting of September 9, 1996 2. Recognition of Visitors: 3. Unfinished Business: A. Award contract for installation of new carpet in City Hall ptusuant to the specifications of Bid No. 9596-35 4. Consent Agenda: 5. Action on Resolutions: A N'o. 96-38 SUPPLEMENTING ORDINANCE NO. 35-95-]0, PROVIDING FOR THE USE OF THE AVAILABLE PROCEEDS OF SUCH PROMISSORY NOTE FOR ADDITIONAL AUTHORIZED CAPITAL PROJECTS OF THE CITY; AND PROVIDING AN EFFECTIVE DATE B. No. 96-39 RESOLUTION SETTING MILEAGE RATE TO BE LEVIED ON ALL REAL AND PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ATLANTIC BEACH FOR FY 1996/97 C. No. 96-40 PUBLIC HEARING - A RESOLUTION ADOPTING AN OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH FOR FISCAL YEAR 1996/97 D. No. 96- 41 YEAR END BUDGET MODIFICATION 6. Action on Ordinances: A. Ordinance N'o. 25-96-29 -Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 6-24, BUILDING AND BUILDING REGULATIONS, BY ADOPTI'JG A SPECIFIC DESIGN FOR RESIDENTIAL DUNE CROSSOVERS 7. New Business: A Authorize purchase of lumber and hardware from Durham Lumber Company of Jacksonville. Florida, pursuant to the specifications of Bid No 9596-33, at a cost of $3,729.70, to construct ten lifeguard chairs B. Board Appointments: Code Enforcement Board: Two appointments with 3 year terms expiring September 30, 1999 costlbenefit evaluation being completed. At a minimum, how can any plan of this type be considered without any estimate of what it wilt cost the taxpayers of Atlantic Beach? This is the type of [lung that gets us as individuals and as communities into those situations where we start something and then find out later we need to sink more and more funds into it. I urge you, to reject this proposal if for no other reason than no financial impact has been presented. Gentlemen and lady, I recognize the difficulty each of you individually and as a group have in trying to discern the many issues wming before you. And I further recognize that all of these issues have proponeMS and opponents. You truly have a difficult job. And often you are called to make decisions that have conflicting attributes. Many of those decisions in today's world have to do with fiscal responsibility and quality of life. This plan, as presented, does tittle to improve the quality of fife for the residents of Atlantic Beach, nor does it make fiscal sense. 1 again ask you to reject the plan. Thank you for allowing me to be heard. RAyrtiond A. Bresult Citizen CC: Mr. Jim Jarboe, City Manager lNr. Deunond Waters, Chairman, Pazks & Recreation Committee Ms. Cindy Corey, Chairwoman, Bull Park Subcommittee The removal of trees in Bull Park should not be allowed. The trees proposed for removal include some very old Palms and an extremely unique Oak that in its wind- bent shape indicates both its hardiness and the forces of the ocean breezes which all of us have come to experience and love as part of the reason we call Atlantic Beach home. 4. Richard Bull died for his country along with three other young citizens of Atlantic Beach during World War 11. A grateful community, its citizens and its then governing oRcials dedicated this small plot of land, this park in the center of their community, in grateful memory to these young men. This memorial park is a small part of land donated to the city by Richard's family. To remove, or even move, the memorials established to the memory of these young men seems somehow to break the trust we have been handed down. 5. I can understand the need to remove the parking on East Coast Drive across the street from Mayor Fletchers home. This pazking is indeed a danger to not only the children using the small playground, but is also a hazard to vehicular traffic on East Coast. The few spaces there are seldom used by those corning to the park. As a regular user of the park, I have only observed children coming to the playground by bike, on foot, or in wagons pulled by a parent or grandparent. My observation is that the parking spaces are used more by tenants and homeowners in the area, or their guests, than by anyone coming to the park. 6. The plan to add parking spaces on the Seventh Street side of the park is likewise unnecessary and dangerous. Relative to need, as 1 type this letter on 12:10 p.m. on the Sunday before Labor Day, absolutely no automobiles are parked on the street between Ocean Blvd. and East Coast Drive and only one is parked between Ocean Blvd. and the Atlantic Ocean. This is not unusual. Where is the oeed? It is simply not there because the majority of the people using the beach access at the end of 7th Street either walk, ride their bikes, or are pulled there in wagons. Additional parking of any kind poses a significant danger to this heavy residential pedestrian traffic. Who will use any extra parking spots? Like the current parking spots on East Coast Drive, any new parking will be used primarily by tenants, residents, guests, and oh yes, by theater patrons. But this last group is the subject of another issue. A final point: few, if any, additional spaces would be made available. 7~he plans as presented call for concrete sidewalks Criss-crossing the park. The drawings show large areas of greenspace would remain. In reality, a large percentage of the existing lawn would be turned over to concrete. -n addition, the clean expanse currently seen when viewing, walking, playing, running (it is a great place to play hide-and-seek), would result in Bull Park looking and feeling chopped up 8. 1 am by education, training and experience very familiar with areas of finance and budgets. 1 fail to see how any plan of this type could be wnsidered without a sound IECD SEP a 214 Seventh Street Atlantic Beach, Fl. 32233 September 1, 1996 Mr Lyman "1' Fletcher, Mayor Mr John Meserve, Commissioner Mr Tim Reed, Commissioner Mr. Steven M. Rosenbloom, Commissioner Ms. Suzanne Shaughnessy, Commissioner Dear Mayor and Commissioners, 1 would like to reyuest that in your consideration of the proposals brought before you for budget inclusion, you reject the plan as proposed on August 27, 1996 by Ms. Cindy Corey and the Parks & Recreation Conunittee for the renovation of Bull Petit. I would like to say at the outset that 1 am impressed by the presentation made by Ms Corey and Mr. Elmore. There is without a doubt a desire and intent on their pan to improve the quality of lift for all the citizens of Atlantic Beach. Their plan exhibits that desire. 1 would like to also point out that I am not personally against improvements being made to Bull Park Quite the contrary, beautiticauon in the form of flowers and shrubs would add much to this small oasis of greenery we are so fortunate to have here in the cemer of Atlantic Beach. While Bull Park is little. it is a park which the residents can feel proud of, much as they are proud of the itxrrasingh special community we are all so blessed to reside in. t du nut feel that the plan as currrnth proposed is in the best imerest of the residents of Atlantic Brach ~h concern; and ubje. ions to this plan are centered on the followin¢ l lhth linuted citizen input was wlicited by the sZtbcommittee prior to the plan bein¢ presented w yew I would tunher suggest that participation on the subcommittee wai not a representative crc;;-sra-tion of the citizens and taxpayers of .atlantic Beach, but instead was ;l.ewed towards indniduals with current or past connections with the theater group fly uame wa. included un the report ai presented. [ ¢ave no permission for it's inciu;ivn and :s,: ttus letter attests. [ am far ITOm asueemen[ with the plan I wai invited and did panicipate ut two of [hr rarh meetings of the Bull Pa*k subcomrtittre t dixuntinued ms sir:su.-i:uton with the group because of a brave .vork-relazed tra~rl xhrdulr and because. in m} opiniua the subcommittee already had a plan ~fy ~:pinivn was, a:.d :till is. tsar th r suecomaruttee wasn't so tttuch interested m stettinu mpu[ a, in gettir+~t rrdursrmrnt of the plan ~Ls Core!; started the meeunav with • A parking lot along Seventh Street would be dangerous. Seventh Street is the beach access route for many Atlantic Beach residents. Much of this traf(ir is pedestrian: young children walking to the beach, parents pushing strollers, joggers, rollerbladers and kids riding bicycles. Cars beckine out o(a parking lot onto Seventh Street would pose a real danger to child« nand others. • A parking lot would invite additional beach parking. People who would otherwise go elsewhere during peak summer months would park on Seventh Street, thus increasing noise, litter and traffic in the area. • A parking lot would necessitate removing many beautiful trees. There are three large and two small trees right along the southern edge of the park. The three large trees arc "protected trees" pursuant to § 23-16(21 o(the Atlantic Beach Code. The glorious oak tree across from the community center has been there and been admired b_v local residents for countless rears. • It would be wrong to disturb the memorial to the local men killed in World War 11, located al the southern edge of the park, in order to build a parking lot- It is cenainly understandanle that the Atlantic Beach Garden Club. which founded and cared for Bull Memorial Park for many years, is in favor of preserving the memorial and is in favor n( preserving the southern portion of the park free from any parking lot. • The report incorrectly suggests that Ray Breaul[, of Seventh Street, was involved in presenting the proposal put forth by Ms. Corey. f understand that the proposal was not developed by anyone living south, southeast or southwest of the park. Th~~ mi~aiQn_C~~ve Tazoayer's Money While Still ImprovinP [he Park. 1 am in favor of improving the park. It can be done for much less than the 580.000 to 5100.000 suggested be Ms. Curer and Mr. F.Imore. There really is no need for concrete pacing in thc• center of the park. Feople happily walk on the grass now, often barefoot. A single pathway could be made with small paving stones, if desired. A seating area would be delieht(ul. An improved, fun playground area would he welcome. "there are other improce•ments that can be accomplished inexpensively: l'he sprinkler system should he repaired. 'fhc hedge that serves to screen of( the tennis court could he math even more anractive• he being neatly rimmed. The hedge that surrounds the monument in the censer of the purk~could ne trimmed back so that the monument could be viewed. More greenery could be created. Xew trees could be planted. Input from the Garden Clue could be sou_hl. :\nii su un. \I s. ('on•~ ;md >L. 1{Imore have mane (ine• ideas and should he commended Rtr giving of their lime. 'I'herc is. howece•r. no need to sprnd large amounts of pantie (ands leering down tn•cs anJ ertss in one area of Ihc• park to mace them pr another. In sum, Ihi. issue presents the Commission with an upponunin~ to presen-c• a neauti(ul park while al.o cunsen~ing taxpayer funds. 1 urge the Commission to approve a narruwlc tailored impnwement plan that preserves all of the existing area and greenery of Bull Flrmorial Park. Sincerely. t- % . ;- ..~. r~~, l~ Ge•nrge k. Hinckley! r. cc: Atr. li:n lariwc. <•irv Mane~cr George R. Hinckley. Jr. 222 Sevemh Street Atlantic Beach, Florida 32233 lECD SEP 31995 September 3, 1996 Mr. Lyman Fletcher Mr. Steven Rosenbloom Mr. John Meserve Mr. Tim Reed Ms. Suzanne Shaughnessy Atlantic Beach City Hall 800 Seminole Road Atlantic Beach, FL. 32233 Re: Proposed Construction at Bull Memorial Yark Dear Members of the Commission: I am writing to express my concerns regarding the proposal made to the Commission by Ms. Cindy Corey and Mr. Kelly Elmore at the meeting on August 27th. Before expressing these concerns, I would like to commend and thznk Ms. Corey and Mr. Elmore for their commitment to our community. They clearly care about our parks. While we disagree on the particulars, their proposal reflects a lot of time and effort on their part. In considering the proposal, the Commission has an opportunity to protect veer and greenery and to conserve public funds by declining to build another parking tut and by approving some, but not all, of the proposed changes to Bull Aemorial Park. ~y_~ ~hg_T~_ nd ra~~l~hg~ttth EnQ4f th~P~rk. Save Moneys Do Ng~ Build Anst~r Parking Lot_ ('unstnrcting a parking lot on Ihu southern portion of the park. where there arc nuw trees. grass and a memorial. would be unwise for many reasons: • There is no need for additional parking. "I'hcrc is no "problem of illceal parkine un Seventh Street" as suggested in the report. Over 90C%. of the time. Seventh Street is devoid u(a single parked car. On those evenings when ABET is giving a performance. Ihuatercuers arc always able to find parking. 'I~hcy park alone Seventh St«ut and Cltie N'here wIIhUUI any problem. • Replacing the grassy southern section of the park with a paved parking lot would greedy diminish the beauty of the park. Bull ~lumorial Park is very small. Thu a« a of contiguous, open greenery south of the tennis courts and west of the community center is what gives the area its open, spacious (eel. It is a delight to everyone who walks w the beach. If a parking lot was built and concrete pathways were laid down, bisecting the lawn, the area would lose much of its appeal. It is only a eery small park nuw. It can nut withstand more concrete. (Concrete pathways and parking lot would also invite skateboarding and cycling inside the park. which could be hazardous.) .~l~~aii~.i,~ ~,~eacl, ~~ara~eiz G'a~cl.~ September 3, 1996 Honorable Lyman Fletcher Mr. Steven Rosenbloom Mr. John Meserve Mr. Tim Reed Mrs. Suzanne Shaughnessy Atlantic Beach City Hall 800 Seminole Road Atlantic Beach, FL 32233 RE: Proposal for Redesign of Bull Memorial Park Dear Members of the Commission: This letter is written to express the concern of the Atlantic Beach Garden Circle to the proposed redesign of Bull Memorial Park. The Atlantic Beach Gallen Circle consists of 34 members. We are federated with the Ribaufl Garden Club which has 31 member in other GrGes who live in A?lantic Beach and who share our concern. The history of the Atlantic Beach Garden Circe and the Bull Memorial Park parallel one another. The Ciroe was established in 1934 as the first garden Grde at the Beaches. h was through the efforts of this Circle that funding for the park was secured and the park established. The beautification of the park continued as the Civic Project of the Circle until recent years when the Gty assumed an active role in its maintenance. The Memorial to Richard Bull, and the sons and residents of Atlantic Beach who gave their lives in World War II was placed and dedicated through the efforts of our predecessors. We cannot stand aside without comment oonceming the proposed redesign of the park. tt is our desire to maintain the integrity of the original design and the Memorials in place there. While we do not want to stand in the way of beneficial improvements, we object strongly to any plan that includes: 1) The relocation of the Richard bull Memorial and other memorials 2) The placement of parking spaces in such a way as to rewR in removal or paving around existing trees and landscape plantings. We believe additional parking spaces would rerun in an war-utilization of the park, detracting from its historical significance and making it less neighborhood friendly. AS we have through our history, we offer our resources to work with the City to achieve a plan which is consistent with the heritage of Atlamic Beach. President, AtlarMic Beach Gallen Circle DEPARTMENT OF FINANCE Treasury Division .. To: Lex Hester Chief Administrative Officer From: Richard Cohee n • ~ n City Treasurer ~.1~ Subject: Barge Canal Distribution Allocable to the City of Atlantic Beach Date: August 30, 1996 In response to your request, the anticipated $5,000,000 distribution of Barge Canal reimbursements to Duval County would be allocated to the City of Atlantic Beach in accordance with the following formula: Barge Canal Distribution to Duval County $5,000,000 Allocable Portion to Atlantic Beach (1) 1.78218 Dollar Amount to Atlantic Beach $89,105 As background information, I have attached the package of materials used for the most recent S5,000,000 appropriation of Barge Canal distributions. (1) Based upon the most recent population estimate for the City of Atlantic Beach (12,802) divided by the most recent population estimate for Duval County (718,355) as published by the University of Florida Bureau of Economic and Business Research. AREA CODE 904 1 8347840 /220 E. BAY STREET 1 JACKSONVILLE, FIaRIDA 32202•J41a '~II~' Mayor Lyman T. Fletcher August 30, 1996 Page two The City of Jacksonville will help you pursue additional sources for appropriate development of the new pazk. Thank you for your consiceration. Sincerely, C~`~T ( ~"~"~ L. A. Hester Chief Administrative Officer cc: Mayor John Delaney / Mr. Jim Jarboe, City Manager, Atlantic Beach J Mr. Raj Mehra, Planning Dept. Mr. Dan Weimer, Parks & Recreation Dept. Mr. Dave Kaufman, Manager of Marine Planning OFFICE OF'I'HE MAXOR JOHIY A. DEI.ANEY !MAYOR August 30, 1996 Mayor Lyman T. Fletcher City of Atlantic Beach City Hall, 800 Seminole Road Atlantic Beach, FL 32233 Deaz Mayor Fletcher: 1400 CITY F1A1.L 220 EAST RAY STREET iEC'D SEP 3 ~ JACKSOYVILLE, FL 32202 Per our discussion, attached is the calculation of the Atlantic Beach share of the second $5 million Barge Canal reimbursement. The number is $89,105. As I mentioned to you, I have also talked to the Port Authority and they are willing to put at least $60,000 into Dutton Island to allow them to claim a mitigation offset for some wetlands they need to fill on Dames Point. Apparently, their option is to buy 28 acres of wetlands on the north side which they believe they can buy between $2,000 to $2,500 per acre; that is how they arrived at the $60,000. As [understand it, they are willing to write us a check but, for purposes of their mitigation validation, they need a specific piece of Dutton Isiand's VJetiatuu identified the acreage being purchased with Port Authority dollars (of course, the land would be in park ownership). Crediting Atlantic Beach with $30,000 of the $60,000 would leave a split of $257,500 for each of us to match the State's $575,000. The Dutton Island estate is understandably anxious to close on this sale and we need to take advantage of the State grant while it is available. T~ G~ Ynn~eA nn HerYrl.d i'avr CITY OF ATLANTIC BEACH BETTERMENTS 1996/1997 PROPOSED BUDGET (Revised 8/27/96) WATER AND SEWER FUND BETTERMENTS: 1. Salary Increases For Existing Employees. 2. Reserve balance of Operating Revenues After Salary Increases for possible cost over-runs on Capital Projects. 3. Customer Service Person to Answer Telephone and Replace Voice Mail. WATER AND SEWER FUND BETTERMENTS: ONE-TIME Not Estimated S60 431 523.000 same Over 12 million Water, Sewer and Stormwater Projects are currently in progress and included in the 1996/97 Proposed Budget. Projects are funded by the Utility Revenue Bond. No new capital projects are proposed for 1996/97. CITY OF ATLANTIC BEACH BETTERMENTS 1996/1997 PROPOSED BUDGET (Revised 8/27/96) CONVENTION DEVELOPMENT City Manager Proposed 8/12/96 $35,000 62,534 (9.~) $88,534 City Manager Revised 9/4/96 One-Time Revenue Sources Available o Current Operating Revenues (No on-going betterments proposed) o Reserves o Less Transfer For ABET Renovations 8/26/96 Total One-Time Reveuue Sources AvaHable CONVENTION DEVELOPMENT BETTERMENTS: ONE -TIME 1. ABET Renovations To Adele Grage Center. 2. Additional Lifeguard Tower (Estimated Cost Per Tower). Landscape and Irrigate Donner Community Center. 3. Move YMCA Trailer and Improve Facility. 4. Contribution To Town Center. WATER AND_SEWER_FI~JNDS E:cess Operating Revenues Available Net Revenues From Operations After Funding Existing Levels of Service and Interfund Transfers. $15,800 $10,000 $0 $12,000 $10,000 $0 $110,000 same Not Estimated $25,000 $194,737 same Reserves: Water and sewer funds maintain a reserve for emergencies and contingencies as required by bond covenanu. [n addition to the reserve,. the water and sewer funds have 1.5 million available for future projects or cost overruns on bond projects. CITY OF ATLANTIC BEACH BETTERMENTS 1996/1997 PROPOSED BUDGET (Revised 8/27!96) GENERAL FUND• City Manager Proposed 8/12/96 SI19,666 85,000 223,433 5428,099 City Manager Revised 914/96 same same same Oae-Time Revenue Sources Available o Preservation 2000 -Reimbursement for 1/2 Tresca o Jacksonville Barge Canal Reimbursement (Contingent on receipt of funds - sce attached memo). o Genera! Fund Reserves (Balance available after 1.4 million reserved for emergencies and contingencies) Total Oae-Time Revenue Sources Available GENERAL FUND BETTERMENTS: ONE -TIME 1. Tresca Park ($200,000 Conservation and Recreation Lands Funds are included 1996/1997 Proposed Operating Budget Capital Project Fund for Tresca improvements. Estimated cost will be determined based on study currently in process. Contingent on receipt of funds -see attached memo). 2. Atlantic Boulevard Highway Beautification Project. Matching Grant - 40,021 Annual Maintenance - 35,204 3. Irrigation of Selva Marina Drive. Stormwater Re-use City Water 4. Bull Park Renovations. 5. Purchase of Dutton Island. (City portion estimated 50°/u of cost.) 6. Community Garden. $152 399 $40,021 _,$75 000 same $30,000 same No Est. _ SI00.000 Available $550,000 S257,500 $3,500 same CITY OF ATLANTIC BEACH BETTERMENTS 1996/1997 PROPOSED BUDGET (Revised 8/27/96) City Manager City Manager GENERAL FUND BETTERMENTS: ON-GOING (coat.) Proposed Revised 8/12/96 9/4/96 7. Modem connection of Property Taxes Rolls with City of Jax. $2,800 same (Property appraiser to fund the other I/2 of cost) 4. Addition of 3 New Firefighters. Salaries, Benefits and $90,000 same Uniforms. (530,000 per firefighter] (Change priority from #8 to #4) 8. Increase Gardener From Part-time to Full-time. $4.600 same Salaries and Benefits. 9. Additional Funding for Tree Inspections for enforcement $5,000 same of Tree Ordinance. 10. Part-time Secretary -Fire Department 515,200 $9,500 Salary and Benefits. 11. Atlantic Boulevard Highway Beautification Project. $55,464 $35,204 Matching Grant - 40,021 Annual Maintenance - 35,204 (If one-time betterment is approved) 12. Selva Marina Drive Irrigation -Wafer Usage. $5,600 same (If one-time betterment is approved) 13. Cultural Arts Advisory Board -First Night and Other $6,600 same Programs. CITY OF ATLANTIC BEACH BETTERMENTS 1996/1997 PROPOSED BUDGET (Revised 8/27/96) City Manager City Manager Proposed Revised GENERAL FUND: 8/12/96 9/4196 E:cess Operating Revenues Available Net Revenues From Operations $267,471 = same After Funding Existing Levels of Service GENERAL FUND BETTERMENTS: ON-GOING Salary Increases For Existing Employees. Not Estimated $126 723 (City Manager recommends reserving funds for projected salary increases .This includes the 3% increase already approved for general employees at the 8/12/96 City Commission meeting). 2. Police Take Home Vehicle Plan. (By deferring the acquisition of 4 new police cars to the 1997/98 budget year, the estimated cost of the take home vehicle plan can be reduced to $33,300 for 1996/97.) 3. Addition of 3 New Emergency Communications Officers in the Public Safety Department. Salaries, Benefits and Uniforms. (91 I has agreed to fund 25% of the salaries for the additional 3 Emergency Communications Officers) - Addition of I General Maintenance Worker for Streets and Roads. Salaries, Benefits and Uniform. (Streets and Roads Division Director proposes hiring staff and taking over janitorial services previously contracted out. Additional staff would also be available to assist in maintenance of City right of ways). 5. Addition of 1 New Police Officer. Salary, Benefits and Uniform. 6. Additional Lifeguard Tower (Estimated Cost Per Tower). $113,528 $33300 $85,500 $64,125 $22 000 $36000 same Possibly Fu,wicd $12,000 From Conv. Dev THE CITY OF ATLANTIC BEACH AGENDA -BUDGET WORKSHOP SEPTEMBER 4, 1996 COMMISSION DISCUSSION GENERAL FUND BETTERMENTS: 1. Public Safety Police Take Home Vehicle Plan Emergency Communications Operators Firefighters and Lifeguard Tower 2. Tree Inspections 3. Atlantic Boulevard Median Beautification 4. Selva Marina Drive Irrigation 5. First Night Program 6. Tresca Park Improvements 7. Bull Park Improvements 8. Dutton Island CONVENTION DEVELOPMENT BETTERMENTS: 9. ABET Renovations 10. YMCA Trailer 11. Town Center Contribution CITY OF 1~tla+rtic ~eacls - ~lotida Date: September 4, 1996 Memorandum To: Jim Jarboe, City Manager From: Ann Meuse, Finance Oirector~.r,.~-~ Subject: September 4, 1996 Budget Workshop 800 SEMI!iOLE IW1D A7 LANTIC BF.ICII, FLORax1 8 2315 415 7"k1FPH0~'E 001 X45800 FAX 19011 X450D5 Attached is a suggested agenda for the workshop tonight which follows the agenda from the August 27, 1995 meeting. Also attached is a revised Betterment listing based on information provided at the last budget workshop, a letter from Maya John Delaney dated August 30, 1996 regarding the estimated purchase price of Dutton Island and, as you requested, letters from citizens regarding the Bull Memorial Park design. Please let me know if you would like me to make any changes to the agenda or if you would like to provide any additional information for the meeting. Current Contract Status Wastewater Treatment Plant Expansion SSG Project No. 8505-17-01 Atlantic Beach, Florida September 1, 1996 Original Construction Contract Value: Changes Aut Change Change Change Change Change aorize~ Order Order Order Order order i to Date: No. 1 No. 2 No. 3 No. 4 (not executed) No. 5 Current Contract Amount $ 4,003,739.00 $ 11,967.69 $ 4,633.85 $ $ 19,833.77 8.620.64 $ 4,048,794.95 Extra work authorized to date: 1.1 $ SMITH AND GILLESPIE ENGINEERS, INC. Z O 2 Q ~Xo d Z ~ ~ ~Sa~~ w a W LL ZZOV~ ~Q~~m~ ~-u1~Uw ~~~zW F~dgtn oa~Q W F (n C O - O p> ~j CO C C C C +•~' ~ ~ ~ ~ C C ~ C ~ C C a a,Q < a a a° a a U d c m c c az c o m '~ ~ c c S c ~ c c v a a a a a a V ~ N N ~ ~ a 1 C (O ~ 0 ~ O ~ d M en N ~. ~ ~ U ~ 7 l » w w ~ p N C 7 v N d v N v N m v N m d ~ r ~ L L ~ L d N ~ "~' Uy t ~ ~ ~ v U Q ~ Q Q Q a o a n ~' ~' W O o d ~ ~ ~ ~ U m ~ ° ~ ~ ° a~ ~ d (j ` c i m W z ' a in d ~ w d m m m c ~ c ~ m m m d ~ 3 N ~ ~ N m u ~ O 0 W y ~ ~ H ~ L Q ~ W w ~ Oa v U ~ Q ~ N .4: Q (O O O f~ N f~ N Of Y O r O W N t0 n O Y 7 N O 01 ~ M N ~ M N 01 Q C N O f7 N O ~ '- M f~ ~ ~ ~ f9 ~ t9 M t9 ~ 19 ~ fM ~ ON r N d rn rn rn ~ rn rn rn rn c m r~ N O < V (O t0 00 ~ W R C ~ N N N N N ~ N C VI O o 0 0 0 ~ v 0 0 0 0 Q W m C J C O r !? z r N N N f") N < N N N f0 N 1~ N aD N Of N ~ ~ au ~ Q O V O o, m a U Z W' W W Z_ O Z W W a w J J_ Z Q Z O N Z Q a O~~o d 2 ~ ~ O J ~~~p~ wa~LL~ Z Z O = U~ S ~ H ~ m UaHUppg I-~'Uw ~~~ZW ~~agcn oQ~Q w >¢ O N > Of O~ O~ O> a_ +m' •~ ~ N N N N N ( I o a;Q o s n o s ~ U d ao Z a, ~ C V cq t7 M ~ co Q ,= E Z Z Up a ^ ~ N w O 1 N f0 c0 _ ° n v ri rn of rn . °f a c r i o c w ~ U w ~ ~ » w m m o m m v `off ~'o~ m 1p r C ~C ~C C ~C ~j T.q ~ m !!~ ~ C V N 7 7 7 7 7 m m~~ m~~ L Q Q Q Q Q ~ ~ ~ q~ Q U v or o m _ C n E c m o m `o v m z E c m~ ~ p oU- O oU~ m m v' o ao w ~ ; c ~ N o ' a _ ~ ~ ° °~ a°a w~ ~a m $ r n ~ > a . W a v m N y ~ (O O W ~(O ~ O> ~f0 0 0~ Ot0 t0 ~ Ot0 ~ ~ O < N N n ~ ~ a)O N N~ _ _ 01~ Y ~ i+ 7 C _ N N N V ~ N :O c ~ f) c ~ ~ ~ O N ~ O Nf ~ O ~ O ~N ~ O N ~ ~ ~ ~ ~ m m rn rn fO rn co m ~ ~ ~ ~i o~i rn ~ O C N N N O p N N ~ ~ O N v o 0 0 0 o No 0 0 W m w O) C C O 2 ^ ~ ~- f0 Ir OD W O p L U . .- r N a O M m a U Z d' W W _Z (~ Z W W a w J _J Z Q H h Z O z a O~~o aZ~~ ~g~~~ w a m w z~o=~ dUdW =~F-Wm OF-UaO~ W ~ 'Uw ~~~ZW r~agv~ O~~~ a a W F- Q C O N > tp Of rn ~~pp O~ ~~pp W N w E Q I N r ~ N N W ~ Q O O r r Q O O U d a Z L~ Z Z N N N N U~ N C .^ a ~ O N O O O ~ ~ O p ' m v ~., c ~ ~ m ~ m 9 m ° a ~ 1 d ~ O d ~ ~ .C .~ N m N w ~' ` 'v~C L 'cvC o 0 0 0 ~ UN O -N ~ OItN S ~ L L ~3 ~~~ ' ' ' ' a a a a C ~ H t0 dom N .-. m~ C ?` ~ C ~ ~ ~uc ~ a>a>a ~~ g d J QU WN a a ~a ~ am ~ ~ o ~ ak " j O U~ U ~ ~ w r-« 00 CO O O ~ O ~~ N OD r O O) p 0/ Ql :+ 7 Nm ON ~ ~ _ Og ad0 _ ~ ~ ^ ~ ~ ~= ~ ~ ~ ~o o ~o ~ .~ a aw rn rn ~ rn ~ rn rn ~ ~ 9 _ rn p> ' ~ ~ O O A d ~. O) d ~p Z ~ O O ~ ~ ~ t. ~. 0 N W a U Z w w z C7 z w W 4 W J J_ 0 Z Q _F Z y Z Q a OW~~ a2'~tD ~g0 ~0~1 W d ~ W r r F- U~ 2 f ? W m ~q~qvm~ UW~VF ~~aZVi g U 3 N W H N 3 C O O q > m Obi ~i O rn ~p Of ~p O> w~- ` N ~ N ' N N ~ p ~ O Q ( 7 r r r O d mz c .. W d ~ ~ ~ ~ N N ~ U O N +. ~ ~ O ~ O ~ ~'2' n O fA O O app 7 U N N ~ N 7 " ~ pp w ~ . «s.. ` ~ C N N N N N O ~ ~.. ~ c c c c ~~ L L t L L L U N Q Q Q Q Q Q C N C m '^ H ~ C ~ r, `7 O C W O J pl ~ ~ .. W N 'C pp ~ tI 7 U (J F- m U Q Q ~ ~ ~. j O m „ ~ ~ 2 rn m~ ~~ n W t U o g a ~ d UZ ~ d ~ a 0 o ° ~ ° rn 7 a o °° o ao ° 0 `S ~• C ~ O ~ O ~ Q Q N ~ O Q' p N M N ~ y ~ y d L ~ W ~ O1 ~ Of ~ O> ~ T N 01 O C O N W ` ~ ~ v ~ °' ° ~ ° A m r Cl c C p r L Z ~- N M ~ ~ ~O O U a Y O O O a (U Z N d' W W _Z (7 Z W W a w J _J Z Q S 0 0 z M ° ~ - ~ ]t ~ ~/8 3~1CNNO.7 ~J..~I.S~.7 { 77 a W ~ x m ~ W -' ~ - ~7 ~ Zo o ~ - O W W J J aLL v = ~ F ~ - - -- Z~ U Z WQ - ~ W S ~ o ,j 3 (~ L m ~ - V r Z a l < V ~ Wa - - ~ .. H Q ~ ~ ~ W ~ ~ ~ ~ ~ ~ ~ Q ~ ~ ~ F W W QW Q mm O ~ J < Y ~ U m W m G Yc C 0 ~= sa Z ~O ~z Z a ~t a . W _0 Z ~ ~aO m a ~. w Z ~. O ~ W Q m W V a~z W J ~aa Z~ O ^ Q ., z O _J u! w J Q ~ O W J Z z a C7 ~ v W a a J o - Z 0 a ~ ~ ~ ~ ~ _ a LL 0 Z O ~ 2 i a as ~~ Q W __ a ~ z°_ W ~ W OJ aLL W W J J _ _ V' ~ ~ Z O = y F. Y U N~ IA ~ M N r O PROJECT STATUS REPORT WASTEWATER TREATMENT PLANT EXPANSION S&G PROJECT NO. 8505-17-01 ATLANTIC BEACH, FLORIDA September 1, 1996 The Final Inspection for the project was held on August 26, 1996. The project is complete with only minor punch list items remaining. All systems are operating and the City operational staff reports no problems in operation. The old treatment train has been taken out of service. Final periodic estimates and close out change orders are being prepared and will be processed during the month of September. The Contractor completed the project approximately (2) months ahead of his contractual schedule. A simplified version of this schedule with actual progress shown is included with this report. A listing of the status of executed and potential changes in the Contract value is attached. it is anticipated the final amount of additional work authorized under this contract will be approximately 1$ of the original Contract amount. This small amount of change order cost is a strong statement to the professional approach of all parties involved with the design and construction of the largest project the City of Atlantic Beach has ever undertaken. Also included with this report is a chart tracking anticipated Contractor billing against his actual billings to the City. We have enjoyed working with the City of Atlantic Beach during this important project and look forward to our future assignments with the City. Smith and Gillespie Engineers, Inc. SMITH AND GILLES PIE ENGINEERS. INC. vos* orncr eor s>~3e J.~CnSGrvv4lC. rLO Fi D... 32201 X9041 ]a3-6950 OOIIOIA6 L IAYTON, -.E NCE PlFSIOENT QBEINL MNMC£q August 30, 1996 Mr. Robert S. Kosoy, P.E. Director of Public works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Subject: Project Status Report Wastewater Treatment Plant Expansion Program S&G Project No. 8505-17-01 Atlantic Beach, Florida Dear Mr. Kosoy: Attached please find our fifteenth and final monthly construction status report for the subject project. we are furnishing these formal reports to allow you to keep the City Commission and other City Staff informed of the status of this major capital improvement project. Additional copies of the report are enclosed with Mr. Jarboe's copy of this letter for distribution to the City Commission. If you have any questions about this report, do not hesitate to contact us. Sincerely, SMITH AND GILLESPIE ENGINEERS, INC. i ~ ~~ a/<-.~~ i Douglas E. Layton Enclosure Mr. Jim Jarboe, City Manager - w/ enclosure 8~ O N W ZN N Z~ °a $ ' n ~ ~ 3 = ~ - - ~ - a s u a 30 :~ V ~ J4 O N W Z ~-~ ~ R a R s ~ e ~ _ ~ Y -~ ~ ~ ~g O~ 3 ¢~ N «~W( S J ~ $$ $$ ^ ; b_I Y r 4 '{ pp <Zm ~ ~' u J ¢~ N W ~2 « wK '~e ~{ g 9 ~ 8~ c WFO w~ g ~ s 8S 2~ <~ u < J' W Q $V W ~~ i FI ~ ~ R P - ~ I =Jo u 6_ V < _ ~ ~ a ~ . ~ j ~ ~ ~ ~ I~ ~ - ~ ~y O 4 ~ u ~ K W UZ O ~ ~ _ W ~ y ~ ~ K 2 N ~ ~ Q ~ ¢ Z ~ /S ~ W y L d J3 la ~J3 ~ W f g ~ W ~ N : ' N __ ~ C N 8 N : N : ~ . < N a u V ~ I „ f <W ZWp6 ~ F ypC F ~ypl' Hwy ~ ~ UU ~ N ; { Y U ~ U ~ ~ ~ ~ O 7 q ~ j o < ~ 0 Wa 0 a 0 m ' Y r F I ~ F _ ~ C IF F O ~ ~ ~ 3 ] ~ W J ~ ~ W ~ j ~ ~I y J N Lp J Zp U ~ ~ '{( J V ~~ ~ y i 3 - o Q Z ~ o e ~w U W 0 J Q ti 6 Q U 2 6 W m U f_ 5 Q LL 0 f V Y s s i s #€v f Ftjd Y 3 r a N H W m F z J N z a Q Yl W C O Z 1 X W J J a LL 0 Z F J O Z N f U Q F U O a 0 C N C O Z M W W V O 4 0 m Z 5 a 2 W f W O C f J Q f 6 Q m Q 7 W 2 s z N iz O~ yQ am 0 2 4~ C1J ~w s~ a~n3 ~~ V~ 3c ue .~ c dF _° o >. >. n~ a s c i Q° i ~ t o ~ i ~ _ ~' _ it ' i ' E ~ -- € t i ' ~ ' - Y- ~ c ^ oe~ ! . !i ~ . ~~ f ~ ~ i! • J li ~ ~ ~ 3 ~ ~ ~ ` ` ~ d i E ig { ~ i Q J c ~ n o _ ~ ~ i ~ ~ W _ •3 j~ ~ ~ ~ ' W ~ U A ^ ! ~ ' it ~' ~ `- O 1 - . fA o ~: i ~ ? , i. i ~ a ,! ! '' E; ~ I ~ ~ _ , .. ~~ ~ ;, ~ . i ~ #- ' ~ - -__ - _~ _ i 3 J I O * . - ~ TJ : ~ • ~ ~ _u a " ~ p gq aQ ~ ~ 1 i i ~ i ~ } { Y i '~ U t ! _ .~~~ _,. ~W ~ ' ' ' L • ~ oooo ¢ o ~ oo t LL6i66 aG ( ~~ i JJ F aS( C f ~ ~ ~ • ~ W ~ ej 3 S` 3 i p `~ pI 5~ ~/!/! ` fl ~ 30 ~~ ~ ~ ~ ~ll `E JJ i ^ ~ () ~ I I ~ ~K -i r - >. _ -_-i- / ~ • j .vPn'!~i NTH[ Q I v' T~ #" , ~, 3 . 0 1 W ` ~o I L ~ N I ~ ~ 1 ~ ~ ~ i` I '. '' 4 < 1 k ~L~ ~J 1-.~1 I_ i.~ a 'r i ~ ~ ~r Q Y ~ I ~ ~ ~14R { ~ U ~ ;o t1 ~ ~Y:. ;;rt• ~ I `~G ~L~~ ~x r i (0"7 •- ~ ! - __ ~ I ii I ~ ' ~ atr~, ~ ti: tit _ r ._ Y. -m . ~---.: , - ~ I o ~~ ~ a ' ~ a ~ _ j a o o S o w j.' _. o ~ o a N N ~ r a ~ w w ~ 000 ~$ - s~~lno ~~a3ladnt~ ~~.. I: ~`r~ 'rt~ __ u ,' ~. a i~ ~Y 1 M I~ + 11. '~ .L ~1 `~:'"•. ~, 4E, i ~. ~~ i^ 1 ~ ~.~1 F ~ . ~ i f. ~ ~; ;_ _ ~ o ; ' ~~ ~~ F ~ 1~.5 L ~ S .. /Q f ." _M C 1 3 ~Q ^ `~~ ~ ) V ~~{~ ~` 1. _. ~ i i } ~ ! ~ r~ !• - L_"s ~ i _ ~ ~# _ f .. ~ _ ~ I, ~~ ~` \ \ ~~ \ \ Y \ \ ~\ ~ Q ~ 0 0 ° 0 0 ° 0 ° o_ o o o ~v~lno ~dlol ~; 0 w W V W ~ J a Q ~~ ~~ r~ A~ w `~ e- °D a> O~ ~ W r chart has been revised and will be updated quarterly. Also added is a comparison of the projected quarterly outlays versus actual expendtures. Table for L.ISTIN = OF t . XP NDI 7RF AGAINST LINE ITEM BUDGETS This table lists all recorded expenditures and contras encumbrances against the CIP program funds for each individual projes. We have included construsioa costs for projects, such as Beach Avenue water and sewer work, which now have a set bid price. Also, we have included estimated oonstrusion costs for those projess which have accurate construsion cost estimates prepared by the design firm. Data S~om this table was used in developing the current financial status of each project as shown on Page No. 2. Due to two large projess moving from estimated construsion costs to asual bid costs, the percuttages have shifted significantly from the last report. However, the total monies remaining have actually increased by S365,279 due to the two projects coming in under estimate. This increased remainder will aid in balancing the remaining projocxs. There are still projects under design which show current budget estimates over the original Bond issue budget for the spetafic projtss. The Public Works Department is closely examirring these estimates, and is diresing the consulting engineers to reduce costs, through re-desigt if necessary, to bring the total projes costs back on Gne with eriginsl bond estimates. Page No. 4 From current information, the total expenditures/encumbrances against the above listed CIP projects are: As of August 31, 1996: Expenditures $ 3,518,724 or 24.68% of Total CIP Budget Encumbrances:$ 1,241,440 or 8.71% of Total CIP Budget Total: $ 4,760,164 or 33.39% of Total CIP Budget The attached Tabtes and Charts are updates of those submitted on August 12, 1996, and will track the current design, construction and financial situations of the Capital Improvement Plan projects. No revisions were made to the Maps depicting project locations as submitted on June 10, 1996, and are not submitted in this package. Chart for: CAPTI'AL IlyIPROVEMENT PLAN PROGRESS_ CAPITAL OUTLAY PROJECTIONS This chart demonstrates the progess of current expenditures versus the projected budgets for all proj~ts for the fast two years, 1996 and 1997, of the plan life, based on a tabulation approved by the Finance Department. The slope and value of the actual expenditures gaph are tracking nicely with the slope and value of the projected expenditures, indicating we are still on track with costs. Chart for: CA_PITAt. IMPROVEMENT PLAN. OUA_RTERLY OUTLAYS This chart demonstrates on a quarterly basis the same information presented in the first chart. The actual expenditures for the first and sewnd quarter of 1996 showed variations with the projected expenditures, with projections slightly ahead of actual spending. The Third Quarter expenditures are shown and exceed the projected third quarter expenditures by a significant amount. This is due to the large Beach Avenue and Oak Harbor projects both being awarded in this quarter. When compared with the yearly accumulated totals as shown in Chart No 1 for total outlays, the actual expenditures of $3.519 million are slightly ahead of the projected quarterly outlay of $3.394 million It is expected that some of the larger remaining projects will also develop similar "spikes" for quarterly expenditures, but the overall plan will balance out with projections. Chart for: CAPITAL IMPROVEMENT PLAN_ PROJECTED SCHEDULE OF EXPENDITURES This chart is an update of the Projected Schedules prepared for the Bond development. The chart reflects the latest information as to budgets, projects, and estimated schedules. To better track the current project, and to aid in determining which portions of the project are wmpleted, the Page No d 7 ti C 0 [n t F d 'O C 7 h u v 'o a` aFi d 0 a E ti ~~r .n A U d w O s [t7 t~ c N ui Q 4. O F U W a 0. O v; F Q F h W w m U z w U ~i O~ VC N G, ~' ' ` v G ~ ^ Q z c _ ~ ~ r M w m n ° ° 't r ~ ^ ~ ~ ~ o v e Vf Vi f/3 f.9 fA fA H fA 41 49 N n pQ pQ pQ 8 8 Qp Q m O O N C ' ~ W O O ~ R ~ ~ p S ~~ pp en ~'! ^ m m N ~ ~ Q ~ D\ fA 49 H H H H 49 Vf H V1 N H m o ~ m. U ~' w ~ ~ ~ .~ ~ S a ~ ~ ~ ~ .£ g o u ~ ~ 5 v ~ ~ U ~ •a °D S> ° < ~ < ° 0 g _ 6 'O o 9 ~ °o $ ~ ~ g~ ~~ ~3 ~ ?~ ~ ~ °o ~ e ~ ~$ 3~ U ~ E E O ~ $ ~ .. E ~ H ~ ~ o v 3 fi ~ o °~ 9 W z ~ O= = m~ ~~ O ~ : ~ Z :~. t _ . ~,., 4 s E e ~ c~ - 9 3 0 ~ ~~ = ~O 9 w 0 0 - e c ~ $'c ~ a e g o ~ ~ .9 ~ v U ~ OCL ~' 9 v t' ~ C z m = ~ ~ j ~ ~ ~J 4 L' "' N. '~ V 4 4~: a o V ~ ~ v 'q-' 'e w Vl Q 2 c C y C C C: < s: C ~ :J '~ U P : 3 C C yy ~ O ~ . v J C. ~ d ~ V ,'~ V. J C N C: -_ .] Z < Z S Z ~ C "~ v. t~-~ d~ L = - ~ ~ ~ J :z F' z ew C ~ = ~ ~ U 5' ~ C ~ FF F F .~ Z ~, f x L < J ~ ~ ~ ^ P ~ 3 a - ~ J <~ < ~ L z 3z ` ~ < ~ 3. 3 ~ o: w E v : < 3 z ' o: ~ o: ~ G ~ ~ t- ~ s: C ~ < F 3 3 < ~ ~ ~ Z ~ C 3r 3 ~ ~ ` u ~ v 3 m u c. m i-- mm o v v ~" c =~ 2 - c - c - ~ -+ _ s 5 r 3 5 ~: 3 3 c 3 N O z m W 0. PROJECT STATUS OF CAPITAL IMPROVEMENT PLAN PROJECTS Progress Report (No. 3) was presented to the City Commission on August 12, 1996, by the Department of Public Works, to discuss the status of the Capital Improvements which are part of the Bond Issue. This report will update the status of all projects, bond monies and schedules, and discuss any recerrt modifications during the past month. The month of August saw the following actions: Finaliring testing and operation of all portions of the Wastewater Treatment Plant at Sandpiper Lane, and landscaping around the plant and the Public Works access. A walk- through was held for the Coaunission on 9/4/96, and established the formal opening of the plain. Received bids on Two (2) bond projects. The results were: Beach Avenue Water and Sewer Extensions -Bids were received, and award to the low bidder was made on August 26, 1996, in the amount of S749,173, which is within the budget assigned. Oak Harbor Water and Sewer Improvements -Bids were received, and award to the low bidder was made on August 26, 1996, in the amount of $1,061,859, which is within the budget assigned. • The Bids on the new well at Water Plant No. 2 were rejected for being over budget, and the project is being re-bid. • The Buccaneer Water Treatment Plant No- 3 has received final HRS clearances, and is undergoing the final stages of removal of the old steel tank, and minor grading. Startup of the plant to test all components occurred on 9/4/96, and should be placed into service soon. The well installation was deleted from the work by a change order, saving $52,181. • Preliminary design is nearing completion on the core city storm, sewer and water improvements. • 100% plans were submitted on the Royal Palm Unit No- 1 water system improvement project, and the Saratoga and Fonestal Circles and Belvedere Street water, sewer and stone improvement project.. Pace No I CAPITAL IMPROVEMENT PLAN CITY OF ATLANTIC BEACH, FLORll)A PROGRESS REPORT N0.4 ~gptember 9 1996 ",~ - cir of -~~ ~ -~ PRESENTATION TO THE CITY COMMISSION Lyman Fletcher, Mayor Su7am~e Shaughnessy, Commissioner Tim Reed, Commissioner John Meserve, Commissioner Stephen Rosenbloom, Commissioner 1im larbce, City Manager Maureen King, City Clerk Alan Jensen, City Attorney Prepared By Public Works Department, Robert S. Kosoy, P.E., Director James G. Jacques, Technical Designer and Finance Department, Ann Meuse, C.P.A., Director Jeri Benjamin, C.P.A., Accounting Supervisor 8A ssss QUOTAT I ON ssss @L4RGBNCY ONB LNC. APPARA'lU8 BECYCLINO CENTER 1601 8N 37TH AVB oCl1LA FL.34474 ATLANTIC BHACH ATLANTIC BEACH, FL Nation: ll9A prepared by: RITCH 8P18ES Quote Date: AUO 19,1998 Rxpirea: 96P 19,1996 PART f D68CRIPTION C999 SPECIAL PUIG?FS•'. tsCOl81RNTss ORIGINAL WNB 9/01 7358 4-001 REBUILD PUMP Cn119I8TIN0 OF NBN IIIPBLLffi SHAFT A88Y. (INCLUDING IMPBLLffi, IMPBLLER SHAFT, MEfB RINGS AUTO LUBE s~C01416NTas NOU81N0, PACKING, ADJUST PACKING, RUN IN TB8T AND RBBUILD PlIIPBNIFT) d-O]R-00-09 CERTIFICATION 760-2000 CPM 3PBCIPY GFM: TOTAL--- ZO 39t1d ddtf 3tlId )Rp75+-1'It1fi Page: 1 Q'CY PRICE F.l(7RNDED 1 1 7000,00 7000.00 1 1124.00 1114.00 (8,114.00 8TBZ6Z9096T SO :BB 966T/6Z /HB 01/10/1994 20:?5 19123880051 FIREF~IdiTING SIPPIIE PACE 01 jI __ FIREFIGHTING 6UPpLIES INC. 1203 N. CENTRAL AVE. TIFTON, GA 31754 TO ATLANTIC B£ACH FIRE DEPT. INL]UIRY NO, DATE s~r• 4, 1996 TERMS DELIVERY PRICES QUOTED ARE F.O.B.: >o" ~ rawrsHe unowus... SEP- 5-0G THU i:41 TEI; u..i, FRf. N:1. :513?5E2~~9 1 Nun~Ge~ Of Pngcs (LuluAn~~ ! lus Pno t)^_.~._~ `s S t s s ~$ ~~R ~ ~`` d ~l ~~ ~i~ '9 's -art ~~ y~ f ~ ~ ~ ~ g~ `J~ ~.a f ~ a ~ E ~. ~ ~4 s~~'y ~ a ~ ~I w tE 1 S 1 ~ a~ ~ ~~i~ ~ ~ ~~ E"~ ff~rt ? 8 €j ~~ p~~ gg p j ia5 ~e°~ ;~ !i ~ t ~ ~ g~g ~3 ~ a~ a ~ ~ ~ ~ d ~~ a g3 ~ € E d ~~ ~ i~ y ? ~S ° F ~` ~ a a w 1~ ~ ~ g~ ~ ~_ y$~ j ~ '~ S~ ~yya y ' • b% a s ~ ~ ~S f~ ,~ t i~ t~ ~ F'~ p~ ~ i~ ~ ~ 6 6~6[ Yo g ~.~ se ~ r S~ F J J ~ ~~ y i ~~~ ~~ o ~ $ ~~ ~_~ ~ ~~~ ~. ~i~ ~ °. C~ i ~' S ~; i C s 3 ~~! ~~~. ~p~ Bps ~ ~~~ ~ .t :~~ ~ ~ ~ ~_ ~ ~~ ~~ s s a ~ f:~ ~ a ~: CI W C ~ Z W 4 ~ Q/1 L'] ~~~ e ~ < 7 ~ wl A ~ ~ V~ SL • • ~ ~1 O ZG I y~ ` . E. s O N d vl ~~ F 5 [~+ _ Y ~ N .. I 2 V m O O x r. o n, m i E+ a :., h u] .] X b ~+ w G all V RI F e• O~ O~ z! ~~ y~ J w Z m ~ ,. a O i+ ~ •J F ~ v z •n G ~ P. H D ~+ 7.-. O N F O Z H V d ~W+ C oc O ~ N ii u. Z N ~ ~o ~ ~ S~ ~~~~~ ~~ a ~~ ~~ ~ ~ {ryy .. yyt Q ~y~ ~ 0. V c~~d"' a > ~_~~~ ~ ~ g~_~ ~ :~ v U ~u .( 7 PC,:~d • - n.•r ~nr~r~n• j a~ ~ a~ N $ 7 ~~I ' ...._ ~ . ~~ lh v'.. ~ --~ I . 1 I 1 ~ 1 ~ - - ' - ~ - 1 v ~ ~ 5 ~<~ ~ .~ O ~ JJ s~ 4 ~ ~ ` ~ , ~ ~ nv ~ 1 , ... "middle man." Summary: This fire engine is about eight (8) years old. With the recommended repairs, it could conceivably last another ten (10) years. Considering the price of a new truck at S 190,000+, this investment is reasonable. The fire engine that Jacksonville has committed to Atlamic Beach has not been ordered or received. If Jacksonville acquires an appropriate fire truck for Athuriic Beach, we will still need this fire truck as a backup engine. Our existing backup engine is a 1980 model, and its dependable, useful life is extremely -imited. RECOMh~NDATION: We recommend that the City Commission approve the expenditure of 55,500 to repair the pump to Engine #1 in the fire department. ATTACHMENTS: Three quotes from different companies authorized to do the work CITY OF ATLANTIC BEACH C-TY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Fire Engine Repairs SUBMITTED BY: David E_ Thordpson, Director of Public Safety John Ruley, Fire Chief DATE: August 20, 1996 BACKGROUND: Last year, the Fire Department anticipated that it would spend considerable funds on bringing its first response engine `1rp to speed." This firs truck was the newest of the fire vehicles, but it had a number of minor problems including various lights that were out, malfunctioning handles, stripped screws, missing insulation, and similar problems that emerge over time. There were some body welds for the cab and frame that were cracked or broken, and Chief Ruley had the welding and painting negotiated for repair at no expense to the City. The fire department budgeted to maintain the engine, and to correct the problems that had accumulated over time. The engine is a working vehicle, and due to the normal operation of the engine, these types of problems are expected. However, there have been major repairs to this engine this year that were unanticipated. Several months ago, this fire engine was taken in for its annual pump testing. While it was being tested, the engine ran hot and it blew the radiator on the truck, and it failed the testing. It was immediately taken to Florida Detroit Diesel where it was examined, and the computerize log was checked. According to the computer, the vehicle had overheated more than 160 times. Technicians estimated that the vehicle may have started overheating several years ago, and the damage was progressively getting worse. The fire department recommended, and the City Commission approved, about $11,000 to rebuild the engine. Detroit Diesel rebuilt the engine, but the truck continued to overheat when the pump was in use. So, Detroit Diesel re-examined the engine and put it through extensive testing. However, the engine continued to overheat when the pump was in use. After consultation with Detroit Diesel and E-ONE, it was determined that the pump on the truck was not operating properly. This malfunction was causing the engine to overheat. The truck was at E-ONE where other repairs were being made, and E-ONE confirmed the malfunctioning problem with the pump. Repairing a pump on a fire truck is expensive, and the initial estimates to rebuild the pump from the manufacturer of the pump, was $8,450, plus an $1,114 certification test after it was completed. The manufacturer will warranty the pump up to one year. Other vender have been sought to perform the pump work, but they basically have the same process for repair. They will send the pump to the manufacturer to have it rebuilt. Then, they will bill us for their services as a City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: APPROVE EMERGENCY PURCHASE OF 5,500.00 AUTHORIZED BY CITY MANAGER PRIOR TO COMMISSION .APPROVAL TEN-8 Fire Equipment Inc. SUBMITTED BY: John Ruley, Fire Chief ~~ DATE: September 3, 1996 BACKGROUND Engine 1 underwent major motor repairs when it overheated during an annual pump test. When the motor work was completed the Fire Engine still had to pass the original pump test. It was about the 20th of July that the pump was retested and again failed. !t was determined at that time that the pump was the cause of the motor problem, and that the pump was still malfunctioning and could cause additional motor problems if not corrected. We took the engine to the truck manufacture, E-One in Ocala, who determined that an impeller shaft assembly needed to be installed. We identified three authorized factor repair centers for HALE Pumps One was in Central Florida, one in North Florida ,and one in South Georgia Price were obtained for these repairs and TEN-8 Fire Equipment in Bradenton was the lowest quote. All three factory repair facilities provided a I year factory warranty. RECOMMENDATIONS: Approve repair Quote from Ten-8 Fire Equipment, an Authorized Hale Pump Dealer for Central Florida. In the amount not to exceed 55.500. ATTACHMENTS: Copy of repair Quote from Ten-8 Fire Equipment RECEIVED BY CITI' MANAGER: / I~ AGENDA ITEM NO. 7 D T . W, I I _ ~I U ~ d ~ ti F~ C ~ W I ~ ~ I Y ~. 6 C W O U E o t a 0 pY 'I I cWi l ai w I W U a I J I 2 o W U c ( I F LL ~ Q o `: x I I ~ N W ti Q O -~ J ~ w LL I-'c U N G 2 a ~ U ~ 4 .- Q N ~ J W U m 3 W. V ~ F- ~ a M Q IJ -+ x i J `d :.' o W ~ I F- Q L V W a W O o U I1 oc a I I ti H I n £ 9 ~11 ~1 , I I I J I I I N Z W! O (). F ~ n F. I z x- W' 1 I I N V ¢~ ` n I i ' ~- 1 ~ ~ !~ '. ~ ' ~ J ~ I I I I I I ! I N '.. Z H' I N IL I I I p I Y ' ~ I ~ ~i w ~' NI ~ 3; 2 0.L = ~ I O I Fi W I ~ ' In N ~ 4. I N' ~ ^i: I I ^n ' O V I i.~ ~ pr H ! N T I M i i 2 ~ : I G ~ ~ LL i Ci I ..1 m L' W ~ U L O ' Z SI O . 1' I r-i ' ~ _ ~ Z N U I .l. 6I I O I L: V: U ~ ¢i w ' 1 F W 1 I W M V I I W .] 2 W Z N. O d~ e .. [ .J I W N W L O p i . Z OC Y p H N~ .-1 O~ i-~ C Y .S F+ J Y ¢ EE Z N _ I l' Z i' Q t "'I • I L 1^ I O . -i f p I < f n i I I 3 ~ Y OL LL' 1 W ~PZ O I : W H Cl 2 N N N~ ~ H . ~ DY- x N.. ' p: N Q LL p. z V y 3 rZi 2 I W ~ S 6 z I WI M C N M N Y W m` CI , P. S I~ < Z N U {r Z ~ Z 1"1 L ~ F ~~ I m ~ y ~ ~ W z Z C1 V I Z ' j Z ~ ¢ ~ G <( o V L t L r V Y m F C L L ~ Z N O Z O< N W V j " I F" L p N Y U 1 v I "'1 N r+ O ' J , ~- U L y ' I i p J _ Q ~ Z ti I I r1 m l W I ~ H 2 V PLEASE VERIFY ALL DIMENSlONSI Thi: rtutaial mey nd be roproduced in.ny farm wiQaW written from MOWCO cotci'oxA~oN F~ ~ /~LA~ ~ izn~ a Min.r Ro.d Ne ~~ ~~ _ -~" ~A~ OP B~inbridye 66nd ~' --~- w~sei~o nyv„",e: _. n.,.---- Fur~l0.n~,~_ sale:y~"-I~ 0'2. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Award of Bid for Communications Console Y/l~ SUBMITTED BY: David E. Thompson, Chief of Police DATE: September 3, 1996 BACKGROUND: With the purchase of the 8l>D MHZ communications equipment for the City, it was recognized that certain upgrades needed to be made in the communications division. These upgrades included security (lexan glass), rearranging counters and pieces of equipment (monitors, printers, phones, radios, etc.), and placing the new communications equipment into a console unit that would organize and consolidate the functions into a user friendly system. This would also provide backup capabilities for the existing equipment, and it would allow two (2) emergency communications operators to work together or sepazately while addressing Police and FirelRescue needs. Consoles are essentially furniture in nature, and they aze not "wmmunications equipment." They are units that are designed to hold the radios, CRTs, and similar equipment. As a part of the public safety building renovations, the communications division renovations was included as part of the plan. Public Safety Communications members had input into the design of the renovations, and they expressed their preference for a particular design. This design was sent to several companies who specialized in consoles for emergency communications, and the bids were received and evahuued. The low bidder met all bid requirements. RECOMMENDATIONS: We recommend awarding the bid to MOWCO, the low bidder, in the amount of $9,377.71. The funding is available through the Public Safety Building renovation funds. ATTACFEvvfENTS: Attachments frfo,~~Purchasing Department REVIEWED BY CITY MANAGER: ~' ~! 1~\- `r ~• AGENDAITEM:~ Memo Page 2. The following projects and items were budgeted in the 7995/1996 budget year. These projects and items will not be able to be completed or bid by September 30, 1996 and have been rebudgeted in the 1996/1997 "Tentative Budget. The funding available for these projects has also been carried over from 1995/1996 budget year. CARRY-OVERS FROM 1995/1996 BUDGET: o Handicap Beach Access o Sewer Fund Machinery and Equipment New Pumps (4) Shoring Plates Roll-On Roll-Off Sludge Truck Clarifier Weirs Portable Flow Meter Influent Flow Meter and Recorder Generator S 10,000 S 1 00 S ,000 5 15,000 5 1 1,000 S 9,500 S 6,000 r~tla.rt~c b~ea~cfi - ~lmrula e1M~ Sk: V I MULE ROAD A'f1.A!~ rlC BEAI:H, fLORH)A 12:1)-S1J5 rLLFPHU\f 19641 21}58116 fA3: 1901) 247-5865 Memorandum Date: September 5, 1996 To: ~ ar oe, City Manager DAbartment Heads Mayor and City Commission From: Ann Meuse, Finance Director Subject: Additions to 1996/1997 Budget as a result of Budget Workshops The following betterments, salaries and budget carry-overs have been added to the City Manager proposed budget submitted on August 12, 1996. These items listed along with the City Managers' proposed budget comprise the "Tentative Budget" to be adopted by the City Commission September 9, 1996. BETTERMENTS: General Fund: o Police Take Home Vehicle Plan 5 33,300 0 2 New Emergency Communications Officers S 42,750 0 3 New Firefighters Capital Project Fund: S 90,000 o Atlantic Boulevard Highway Beautification Project S 40,021 Available funding relating to the other betterments discussed in the budget workshops are included in the "Tentative Budget' as reserve funds to be allocated at a future date. SALARIES: The 1996/1997 tentative budget has been adjusted for the general employees' 3 percent raise approved by the City Commission on August 12, 1996. 7~ I.L W Y J 3 tsl 1 U Q W m a 7 N f x v, c '~ n _ Y . II I ~II ~I III ~i II I II I ~~_ c II I z o II i < - il I -' a ~ a,-.. J .r it i _~= U .. W -1L I °' J t --~- I ~ ~, m ~/ ~~ ~~K w~N ~ J~ O ~~ p~ ~ F U Z y ° ° ~ ` ~ ~ Q a ~ o t~ ~ ~I ~ NgS ~ \ O d !- •N ° r `."~v m w a ~I rte., O ~ x N W ~ m W ~ ~ J W Z ~~ o~ yVj~W = J Z U p ~io ~W ~-W V ~ Z~ O m Z V ? 0 K F X ~ J V ~Z NW ~O ~ oar o ~ ~v~i~ii°~ VI - ~ 00 a W JS5 7 U ~ 1/` O U ~~~~ dW • xxxx YNN N~V ~w Vim ~J b r Z O• _o ~' ~- w~ N -y ~ I J ~ Q~ ~ U W J Z Nnv < c ~Z u, W J r ~ ~ V V1 W ~ 2 K O ~ OQ US ~ ~V ~ m m~ U ~ ~ V J ~1- ~~ V•~N OW d W ~ W N2W ~ OW UO N~ aJc U~ tiJ~ ~~ 007 ~ my ZOO / __~ N _ Z ~( O f I < ~_ I Z b ~ !i o x N t ~~ i w ORDINANCE NO. 25-96-26 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, Al~IDING CHAPTER 6-24 - BIIILDINGS AND BDZLDING REGV7.ATIONS BY ADOPTING A SPECIFIC DESI@i FOR RESIDENTL#L DDNE CROSSOVERS Whereas, it is the desire of the City Commission of the City of Atlantic Beach to adopt a specific design for residential dune crossovers. Whereas, the adoption of this design will protect the dune system and allow a safe crossover for residential purposes. Now, therefore, be it ordained by the City Commission of the City of Atlantic Beach, Florida: Section 6-29 - All residential dune crossover structures shall be constructed in accordance with the "Beach Dune Walkover" design as displayed in Section 6-29 and a copy of which will be kept in the City Clerk's Office and the Office of the Building Official. Walkovers will have strict abeyance of this design and shall not vary more than 10$ in height to allow for changes in topography of the dune system. PASSED by the City Commission on first reading thisday of 1996. PASSED b~~ the City Commission on second and final reading this day of 1996. ATTEST: MAUREEN KING City Clerk LYMAN T. FLETCHER Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney CITY OF ATLANTIC BEACH CITY COMMISSION MEETING AGENDA ITEM: Adoption of Ordinance 25-96-26 Regarding Residential Dune Crossovers SUBMITTED BY: Don C. Ford, Building Official ~C/~ DATE: September 5, 1996 BACKGROUND: The City Commission has shown a desire to require a specific design for dune crossovers for residences in Atlantic Beach. Enclosed is an acceptable design as reviewed by the State Department of Environmental Protection and by the Staffof the City. The design is a low profile structure that will be constructed no higher than 25 inches above the dune system and will tat be required to have hardraiLs due to its residential use and the minimum 4-foot wide deck width. RECOMMENDATION: ATTACHMENTS: Ordinance No. 25-96-?6 and Plans REVIEWED BY CITY MANAGER: AGENDA ITEM NO. ~ R rQtlartie ~ictck ~r~ai~t#tun No. 33 ~i'HEREAS, Mitchell L. McCue, Fire Engineer, began his career with the City of Atlantic Beach on May 3, 1990, and on May 7, 1996 he was promoted to Fire Engineer; and WHEREAS, on August 12, 1996 Mitchell McCue was at the beach to help train new firefighters on the use of jet skis. He noticed Jamie Holdren, an 11 year old girl, floating in waist- deep water. When Mr. McCue, along with Todd Smith, Lifeguard Lieutenant, reached the girl, she had a pulse but was not breathing; and R'HEREAS, Jamie Holdren was resuscitated, taken to the hospital, and survived the ordeal. As a result of the action of Fire Engineer McCue a child's life was saved; and WHEREAS, the City Commission recognizes that Mitchell L. McCue showed quick response and good judgement in saving the life of this child and as such is an asset to the Fire Department and the citizens of Atlantic Beach. NOW, THEREFORE, BE IT RESOLVED the City Commission of Atlantic Beach, Florida, does hereby express its congratulations to Fire Engineer Mitchell L. McCue. BE IT FURTHER RESOLVED that a copy of this Resolution of recognition and appreciation be spread upon the official minutes of the Ciry of Atlantic Beach and a certified copy hereof be furnished to Mitchell L. McCue. Adopted by the City Commission of Atlantic Beach, Florida;Zhis9th day of September, 1996. 5A ~~~ Su~atme Shaughnessy, C missiorjer Steven M. Rosenbloom, Conunissioner CITY OF ~a.cttc b~eac(- ~Eoaida ~ .~~Ni St:\II\ULF: KU:\U , _._- __-_ H -. ._ - __ - -_ _ __. _ :\'fl_\\ rli' isEACI:. FIJ )KIU:\ a'~Ya:b5f~7.i TM;Lta'l10 V E: ~ 9Ud ~ '_'i7-..-in~N~ ~\ FlvS ~90.1~ Y4:-ADS ----'--11At'iAIF~OA#J~I D U M st'~runt hsz-sxa) September 5, 1996 TO: Jim Jarboe, City Manager FROM: Don C. Ford, Building QKcial ` ~ :\. RE: Building Permits Report Please be advised that the following permits were issued in the month of August 1896: TYPE PERMIT NO. PERMITS PERMIT COST CONST. VALUATION New Single Family New Duplexes 2 6,292.00 173,652 New Townhouses 1 2,817.40 71,006 AddiGons/Remodels 20 1,395.00 141,592 Swimming Pools 1 30.00 10,000 CommerciaURemodel 1 802.50 125,000 Commercia/New I,;arage/Carports Demolitions (Interior) 1 50.00 Sheds 5 130.00 5,100 Fences 6 60.00 4,715 Driveways Signs Trees Utilities 9 12.945.00 Wells 2 20.00 Reroof 19 375.00 57,707 TOTALS 67 24,916.90 688,772 Miscellaneous permits issued in connection with new construction. additions, remodeling, etc: Number of Permits Permits Costs Electrical 50 1,546.20 Plumbing 31 1,109.00 Mechanical 39 1.336.00 Inspections performed last month: Building Concrete Electrical Plumbing Mechanical Misc. Occup. Lic 47 15 58 34 35 3 12 INFORMATION COMPILED BY PAT HARRIS -BUILDING DEPARTMENT CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT STAFF REPORT AGENDA ITEM: Building Permits Report August 1996 SUBMITTED BY: Don C. Ford, Building Officia~ ~~~ DATE: September 6, 1996 The following is a comparison report of Building Permits for New Single Family, Duplexes, Townhomes, Remodeling/Additions and New Commercial for years to date for August 1995 and August 1996: Year to Date August 1996 TYPE PERMIT NO. PERMITS CONSTRUCTION VALUATION New Single Family 44 :4,932,084 Duplexes b 469,292 Townhomes 6 373,818 Remodeling/Additions 96 2,733,131 New Commercial 4 341,791 Total 163 58,850,116 Year to Date August 1996 New Single Family Duplexes Townhomes RemodelinglAdd itio ns New Commercial Total 13 51,994,330 7 612,411 12 889,045 111 1,68b,613 7 667,147 150 56,838,646 RECOMMENDATION: ATTACHMENTS: Building Permit Report for August 1996 REVIEWED BY CITY ~ `~{^~,\ MANAGER _ ~` : ~ AGENDA ITEM NO.~ CITY OF ATLANTIC BEACH Code Enforcement Activity Report October 1, 1995 -August 31, 1996 :COLS VIOLJITIQNS ,; _:, PREVIOUS PRE8ENT YEAR TO MONTH MONTH DATE a: ra s n s aMr t ystem nt form aNr _ _. .. . Complaints in Complianu ~ Number of Complaints Outstanding 11S Proactive Complaints u Reactive Complaints u OTHER ACTMTIES: Code Enforcement Board Meeting September 10, 1996 Case #4626 - 83tS Bonita Road -Property continuously overgrown. Case #4473 - 120 Camelia Street - Boat stored in front of front yard setback line -Repeat Violation. Prepared by: Karl W Grunewald CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: August 1996 Code Enforcement Report SUBMITTED BY: Karl W. Grunewald~/~. DATE: September 3, 1996 BACKGROUND: August 1996 Code Enforcetrtent Report RECOMMENDATION: ATTACHMENTS: August 1996 Code Enforcement Report REVIEWED BY CITY MANAGER: AGENDA ITEM NO. 4 D F- Z CW L ~"' a w 0 W U N W W U a w m U_ Z Q J H Q w O LL Q W /~ \~ J a O ~oo~o~~e~evooevo ~~ N O N O» O~ lN' 11 O~ O N Q~ O Q N Q i~ ~ 0 0 0 0 0 ~ 0 0 0 0 0 0 ~ O N W ~' c eeoooooaoee"?oooo j i y ~ f!~ m 1~ 10 O Q M O O O O N 0 y ~- O NO N O <O~ m0~l~fp aD ~ ` X00 tpN OON00000 r ~ tp W ~ d 1~ ~ Nf~ N NID N(7A ~ (O !~ f")N~ ~ S O C.- n ~- .-rb 1 i o .n o o~ o o m o o ~ o 0 0 o N o i r N i 0 t i ~~ N V ~ N Q ~ f7 b .. N n r Or N a~~ ° O ' S LL J ~ Z F- f ~ ~ y O ~S ~ 0?y~ 4 Z j C W V N < N K < J OJ <~ m LL~< Y ~ U N a~ J< N N< J y J J O OO y W W F W~ K W S J=y N_ Q' LL LL~~ N 3=~ m> G~ ~, o~~~oe~~voo~oa~o NMm Om 1p (p f'1N OOf OEM N100 ~ O~ .- .- t'I (O N cp to O O) M f7 O f0 ~ O ~ ~ l' 1 O O N ~ O m N 1~ 0 0 0 ~ O~- N e' t0 ` ~ r r ~ ` N ~ C) N f~ l") (7 m N Oi fO e °' 6 =' i 0 ~ O p OI O ! 0 ~ LL F J Q H O 0 C'1 Q a 0 Q W } N Z 7 J F °n n NOO1~ 00(~00~ O ~ ~ ONE N tp ~' Oi l 7~-~- Q O N O m N (D C' I N 1~ N i~ N m 1'1 1`l ~ N r O~ 1~ Q (~ N ti Z ¢ < Z Z ~ ~ y Z < a a < o a p m LL¢< x Q Q W ~ J~ W LL W< S J R LL LL Z~ Vl ~> J J m W V~ O qH L W F Q a W w V W W T~ i U Q W Z Q LJ r Q Q' O a w J SZ I`w W H N Q n N Q W O 2 O f 10 01 h fp 7 (7 Q O f Z O N O W ~ O W r K n W a+ LL H LL SJ x~ Q N J Q U J Q 0 H O x J J U W a r J J Q U J F O H LL O e e o 0 0 0 o e o 0 0 0 0 0 o e o O O O N t 0 0 0~ 0 0 V O N V 1 0 t~ N N O O t O ~ O I~ 0 0 ~ 0 0 0 0 N 0 O O ~ F- ~ W ~ ~ ~ J ' Q LL C Z s °a U C ooooaoeaoovoe~a°o O O t n 0 0 0 f O ONO 0 0 0 f 7 0 a0001~ 00 tD 0000000 aO0 ~ O O N O O N 0 0 0 0 0 0 0 ~ 0 0 0 c' f O O N O O ~ O O O O N O N r N Z W ~ a O z z m K a ¢ ¢ O a 0 m LL~< Y ~ a Q W g a J J~ O J W LL W Q Q U U V N a~ j U t/i w (aJ U y U~ U w w w~~~~ a> ~> ~ w~ w a N f E R LL LL Z~ t~ ?> ~> m> U' f o e o 0 0 0 o e a o 0 0 0 0 o e t000l~ t00 MOON O ~~f10 ~ ~ NOO c")~ O W 0000000'-O X 0 0 I~ M O O O ~ O ~ ~ O N E X 0 0 1~ M O O O ~ O ~ ~ O N O O 2 K Q O w Z O a N N w Z ¢~ w ~ O Q W > Q N d) ~~ wZw D O~F au~i`4 ~n o~°n th ~O<.- OI ~' ~ J W ~ J ~ U ~ ~'~ o ~ ~ F ~jOW W W Q ~ J Q y F O Z~ w a U < ¢ a o a o a ~ Z C O V U h ~ q ~"~ Y J m ¢ Q Q 1J Q Q ~ O J~ LL W Q Q J ~"~ a 2 J 4 0 0 0 r O a U~Uwa~~u~w~ V y V W v U D W W W Q F' J m C~Y!(,lO O m T O IA N~ W R' W Z~ Z JI W W W R d' _~ LL> W R W Q~ O ~ O: S Q J H~ d (~ ~" ~ `1 G Y. LL Z ~ N = i ~ > m > (~ ~ ~ a m dJ d V V) CITY OF ~ ~~ - ~e September 3, 1996 TO: Jim Jarboe, City Manager VIA: David Thompson, Public Safety Director FROM: John Ruley, Fire Chief ~(yl~ REF: Monthly Report for Augu 1996 AII,\STIC NhAfH FlKkJR15CCL 1jo Sf:\11 \~OLL' RUdU 111_\ST7C HE4CN. tU:NIGA i??.. 16L1:P1{pAE 19611'-~7~iaSy Attached is a copy oC [he data from the run reports for the month of August, 1996, and a comparison of runs for August, 199>. !n addition, you will see a report showvtg the current year 1996 as it compared to Utc totals Cor the same time last year, 1995. As iruiicated for the month of August 1996. the Fve Rescue Department responded to 95 calls for stn ice. This figure is about do\+m 14.7% Crom the same time last year (August 1995). The average response time for the month is about 3 minutes and is well \+ithin the normal response Ume to calls within the city Comparing our total +car to dart ficures with last years totals, }ou will sot that our call volume is up 3.5% . This month our calls for medical related sen ice is about 65%of our total call volume. This figure is slightly higher than the GA° o last year same month The fire related call percentage Cor this month is about 7.37°i° \vhtch is about 2.7>°.. higher the same month last vicar Thcrc was h+o (2) minor fires to structures \\orth $5.055 000. The fire loss for both Cue totaled about $400 ++ith a ncl savings of about ~ (1;.(.000. Thts month the fire department conducted a fire drill at the clementan school. Thts is the Cust of four dolls scheduled for the school year. Our Pubfic Education sector is planning on doing fire drill in all the schools in Atlantic E3cach City of Atlantic Beach City Commission Meetine Staff Report AGENDA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR August 1996 SUBMITTED BY: John Ruley, Fire Chief DATE: September 4, 1996 BACKGROUND Attached is a copy of the Monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the September 9, 1996 commission meeting. ATTACHMENTS: Copy of Fire Department monthly report and fire report data. RECEIVED BY CITY MANAGER: AGENDA ITEM NO. ITY OF ~tQa.ctie S"'eat! - ~lauda i~ lVWA `-1(_( To: Jim Jarboe, City Manager d 'i//~ From :Timmy Johnson, Parks and Recreation Director"(/y , Re: Usage Report, Community Center, August, `96 wln st+tl~ol.t: lecwl 4TLaS1IC tlh_4l,'H, FU/RIllA J22JJ-it15 Tk:1.k.PHO\ f. 1°1101 lA7-<N(NI t.4\ IYWI 2i7-~BIIS Jim, here is a recap of activity at the Adele Grage Community Center for the month of August, 1996. There's a tremendous decrease in the total numbers because summer camp ended. Group/Event # Mtgs/ # People % Total Use Events AA Meeting 9 ]08 18 ABET Rehearsal 13 130 22 Board Meetings 4 60 10 Cribbage/Scrabble 5 36 7 Reception 1 50 9 State Atty's Mtg. 2 20 3 Summer Camp 7 140 24 Teen Council 2 24 1 Travel Group 2 20 1 TOTALS 588 101/0 IncreaseJ(Decrease) in total Usage from prior month (2464) 4B ~'tiJC w~xxf UEYNtiVlAT rxUIt~I T1Ar.:)NLYUkt ~ID}Dep E•O••e lOilJASwwua Equm KYCUam c6..r,gYa.•s.r.pm F/11~9/3~9L •tQRCrDGCIUPiNIr IIWIECT RAM ~YIfa• RAMbYlYff lTAMbYJYM !1UxYLA i Dort xAasoA wATTJ n.rox nq.tinemr•°w..r.r~o DRrr •.II••/.Ib..wdo~•arr wm.Cm•a.wr •ArrrCa~ a savQ aExwx m}C alsm /e•r~.CYY Car.lYtybVlfM •h VWf OgC~r.lbq OYA{•1 (C}•IJns s DrtonrurE.c ss-n•urta o.ysyra.. s..a b.rrrr uxy.r~b wa.xrsw.wr iti~a.r r.~.r.~.. tc}v.n c.+aA~[D.w.lw asrrsa.. t•.p.a a+M...baa.u...arra.. raarxarasE~r. rer trsrb~ IALmRflwF3i uTC'inoti n.x Fgn.r wbirCRh~aw Cig AwraC~R•ealae.rl•ds.a fssrrrid<.C.rdsbA N•ID-Mbl mrx,~ ffirxme11o1bCSS. Wrbra~rer .d.•dl lc7-st+s tm ~ ATLAwT1C aEAO1WAlFa LDIFa m11YlETf1 ffiMp wl;.+svi YlfrN tdt1irl ~kA.~~iari• {y I~~•b/r A'Diiv bdmwt f.q OrYrrlrY~•!~ fs•dla~r•rs•~a•l xa r•bh(~Ya•m r.1 • aGOI AVf-YATERa SEw9l AYNaI 8q.yw~l.irb•~Ads•. IrD•~bCynb•.•MdO~vrb C•Y•g6~.abr.•~blb{b!C DOADVp@fiS m}pU ~•bdbO~rY~.i~ •b•/Y%dld~Y~rr IC}4E•.w f ADDfIlR1AL GAP1xD m-awe CrltlrraarY.dpd4 M..dbbY Ve0r.d IW ar1^rt1AYr~rO~ver ifO11A0Ea MYRmtAxC mYr •o.drbO~its n.~r a~R. rYMllirl Caiad •sb•.~1~1•yr..l AT AT3x1LMI-w1T (0}b•a ry~dE r)s lrr rbbl.ababb.. Y~yir br•Y•(Ld•.•6R/b (aarrs e o oroi rxrbr r.yr. • Aa.wWi1 E%YA~H0..1 LYNbsi r•Eq owa.•rs •+r.as o•b d~rf.rwRrlsbpsll~ ~b8 ro•~11ra.rbl•s~r m}exu aArr.rr•.Irssw sra be.urs Tarr re,~rrr..dr xxser ccT-r r.,.. rry~pa.smlr~.r.4r: waby.~ay mga•srsar cffa(}sao Dr•d0. aaar~A c..•bAe•r s.ar Tad 11rr.bY•IbrNf. ~ NmOFN W\E Nix: AriYrr•rrlrvlar. isilaa r.r.DO~ar Dei•8pr1•~1 II•Daarrq.r A].Ib C1q Yrs. ~~ ..r•rsrr r ~ ~ erassao.errae.r TiL~. wr.i .. r ~~ b( ~rrrrp..~rrdrY .l wr•ir.t Y~L • [ALTAR fUaM'tfi0tf fS3.LLT -ABf01 L..mwdrafa wl.rlY/OY Ow.. w••r~~Y{riRblY• IIIYrI rYJr~~Yb9fdb4r _ b!~•rlr r.~swa ~ B •ra.ae~~.rrbr~r •u.~m+r (6~Ifaa0 1` bwN rOb ddbi~ f•a •w17~lbrl 1 IOii~MEAtlwiwtw 1pf01 }y .IM•..nrjL-1•rl.p.ra M-YI•.r.•r/M-1•rlrp.t•• it dA..n~l•. r:4~1; (CTCAT?Y 1varhR~l ~~Yh O.RI a iMNCTf COVE sfiC A~~ViOt R•rea~ly g'iQr~Y.Mb.b•rdr OrYr~lx..d~gnV 1 '•bPl ~radrq•rren .r Y.ra/dSOgb•~RYbdol e~e.....xew~alr YR Y•b ..r r. rar9lss•dd.v wrrrNrvrgr.b~ rra.a bPr.y.:swrw>• !•ir i i1Dt5II DM'E N-680.9{01 hyp f. ~.r 6AA(ge[T~ xaab H•vl~bwlbib AA l•~ic C~•a b•ygp Yrr[ D•qn b•O mT~liY Tr (C}M fqK \4LGf Oi )(AYPoAT 946VY am.d ar..r.bbbirArr IOObirpaO.aYbr..r rywaa Arrb•e~ai.rl~aybe lrlMr mriar~ ros~tibGrydltlrwb Varsr.rrr.w Rtibr 6gdbbs+b ••.• fuQ bIWLV{ • iTCRMWATLI •I.Aif6w n.v+ Al4.01 rdnn.v.IbeiTbp.~a~ ffi..ro.~u~.uanr Dr~bA.rw.Crys•.~rrv COIIEarc vmnYrwrecr m1-bYr r•iW.•aa w.bD~fvr.r r.rra~bb.V>6p~r Daseas ~~°d~~ Trews, trump. sarc ~ 1 6LCCA`IFLtwvTP ai9101 ffiY~wl E'a~..latwirO.la byras~aarievd oar-a ffi•~18Rrrafr..Yrary EIOAA'r0x mrmEA Aaz blaM[LLSa.YOT..1 .bn•vrar.orr frdoiR Ir.bvwss Ui bArYr.• bm.~v.•a Icae•erb.ar f w'ALKYAY BIIIDGE AT ST%01 rla•awy ••Ir r.if.•1 Pbr M.ael x.xkY...yrra.~rb~~aYr faarprwrY••t Cgffib GT'x.LLl 1O"xoeYCr rYrlYbrY rrA.x .YOd •YlnbrrYi ..rrr•.r rvr•.w.~ S w'ATF]UAE iO0. MDTRO AT m}L.n Ar•.vatlr•.y DrpFpv IrYT basw4.ragl~l ss.r~C w..byl.p•a~D~bp•sb~ IcA All•ml Ww ((yIDA Cmc al^.bbrlr~olya..wr m.m••a~MdaOr wr Dr4 b~.trmaagffi 1 4r wm.wTP ~I ww9••1 OqC®irwYffi ffiwG~tr1.Y1¢tliO rr IYf~]~•Iwb~~rr m>-w~ n<~aYbs brlilbpop n•.•Ir srr / 1 CITY rJF r~ ~~ Memorandum Date: September 5, 1996 To: Jim Jarboe, City Manager Mayor and City Commission From: Ann Meuse, Finance Director >~J N00 SEVISOLE ROAM ATI.~ •Tll: REACH. FWRHM J2Z~J _cy,lc TELEPHONE 190q) ]..1}+y,p FAX 1901) 2J7:~80< Subject: Bids for Recarpet of City HaII and Commission Chambers The City is opening bids on September 5, 1996 for the recarpet of City Hall and the Commission Chambers. The bid results will be tallied on Friday September 6, 1996 and provided to the City Commission. Funding for the recarpet will come from 540,000 originally borrowed from SunTrust for the construction of the lifeguard station and reallocated by the City Commission on July 8, 1996 for City Hall improvements. 3s • ~ : ~ : Shrdkeri+~wn Tect~I~ic~i~ Bulletin ~ ~ • • SHAKERIOWN PANELS ARE THE ONLY PRACTICAL ANSWER WHERE STAINED OR PAINTED SHAKES OR SHINGLES ARE DESIRED. Since weslerr, red cedar ~s a highly durable species. $hpkeAOwn siding Ond roofing panels con be left unfinished where o Truly bw-maintenance weather surface is desired. In most areas when left to weather naturally they will gradually acquire o soft gray patina. Many specifiers and builders. however prefer to apply some Npe of finish to shakes or shingles, either to obtain a color effector fo provide an eoAy impression of ~ Stains and Finishes the pray weathered look. While such finishes can be applied offer the product is installed, prefinishing is obviously the most efficient and economical ap- proach. This is particularly true where cedar is being used in combination with other siding materials la architectural effects. Factory prefinished shakes and shingles. however, are no longer available from any source. So, where a colored or stained shake or shingle treatment is desired. ShokeA__o_wn Panels rovide the onl octicol means ~-- ----Y ~` - of prefinishing. Shokertown Panels may be prefinished by: 1) breaking bun- dles at the job site and staining or pointing by conventional methods; or 2) routing through a commercial applicator prior to delivery to the job. If You Prefer to prefinish, see Section I for suggestions on both these alternative methods. (1) Stafn: 9ualily stains are for- mulated with penetrating type oils. and whether semi-Transparent or solid cdor, usually provide o Ilat finish Semi-Transparent stains permit the nolurol wood groin and texture of ShokeAOwn Panels 10 sho'N, solid stains ore used when an opaque. colored appearance rs desired. Weathering" stains provide protection for the wood while allowing it to develop its natural coloration. These are usually soft grog transparent stains. providing a honsition to the eventual weathered color wAhout h~diny the beauty of the cedars nolurol color and grain It is important to us?any stain in accordance with !h~ ry;nchons of the manufacturer %~rop9r mamg and opplicot~on o:e :ent~ol because Of the Thin CGn- s~s!c-ncy of the product. frequent rni,mg ~s imperotrve to assure unJOrm dispersal OI pigments ouoss the entire job. (2) Points: Stains ore the recom m~-r~ded finish agents for Shaker tc<~, panel~red cedar proaucls as they allow nolurol moisture to escape without causing blistering and cracking of the coaling film. In situations where a thicker Coat- ing is required, however, on exterior latex point may be used. These paint films ore more porous than those of high-gloss oil base paints, and thus are more likely to allow the escape of moisture without adverse results. Discdorolion of the natural cedar can usually be avoided by sealing with o good quality solvent prmer or a btex primer especially designed for resistance to staining. Many paint manufacturers sell products specially formulated for use over noturpl cedar. Since early ppplicahon is essential to the etteGiveness of such finishes. prefinishiny is the preferted approach (See Section 7.) Wood Preservations: Fluid ma- leriplswhich penetrate into the wood. v.-ood preservatives leave IAlle or no film on the sur(ace- The'y are usually very effective p1 revshng rot and decoy and in d~scouray",g !t;e growth Of molds r~ and other vegetation on the surface. Western red cedar is very resistant to decoy, arxi preservative Treatments arP. required only under exheme conditions. Since there is little surface film, they offer little protection against color change and do not protect against wear and abrasion where needed. Clear wood preservatives Containing p water repellant agent. such ps Wood Life. Pento Seal. Cuprinol, CWF (Flood CO.). and the Forest Products Laboratory Natural Finish Formula, pre recom- mended (3) Bleaches: For a noturpl silvery 9rpV appearance similar to that seen On pfd shingled buildings exposed fo sea air, (here are o number of weathering and bleach- ing cprnpounds which speed the natural m~ealhering process These finishes also are best op- plied as early ps possible. and the prefinishing pvpibb!e with the use of Shakedown Panels is recommended. should b~~ ePphi vi w Ihr le atom rd gr of those nt.urnnls w a. to rrdw r as much as Ituasibh• am' t[•ndrm i to a6 sorb waU•r ih[• dipping ur unmrrsutn of shingles and shrikes in stain. fob lo++ed by drying is err ognized as a 5Ut1PriOr IC(hmgUe, as a re5uh5 in d thorough coating on all sides and also allows morn um<• for absorption of the mat••nal FACTORY TREATMENT An ideal way to obtain properly finished shingles and shakes is to use prciinishcd matcriaL. 4 number of manufacturers of machine-grooved shakes. m particular. special ze in the work the finishes arc apPbed in [hr factors under caretulls comrolled con" drtiom M Treatment, and the shakes are shipped in heavy cardboard car- tons to guard against transit damage. Prefinished shakes are marketed in a wide variety of attractive colors. " Some shingles and shakes are avai6 able with the priming coat already applied. This offers several advantages over site-Defining. A more uniform coating is obtained, covering all sur- faces, and curing is done under con- trolled conditions. Certain coatings maybe used which cannot be satisfac- torily cured in [he field. However, be- cause of possible incompatibility be- tsvicen primer and (imsh coat, the producers recommendations for fin- ishing ahould be (ollcwed few primers arc iormulatcd to gee am substantial durability by themselves since they arc intended ns part of a 'system "- The tJputa;. as part o! this aSStem should b.- apph r<i ten hoot delat or dt IedSl t+il life the IinA• !nnil }et b\' the manutac hirer \ut tints +rJl dIo unpn ore trd nnmer tear awns rapidh, but n al~n etas chalk to Ihr pour ++ht-rt• rt n nu longer utmpanhh• ++ith the hmd~ cu.n and once tint peeking n:ds ir.u:: DISCOLORATION OR 'BLEEDING" Ucr .t~1:.:r n~ri.l n- t.r Ay ran ~.n Rrd <ednr ,uid d nur,•,pr• ... other t+ixtds n Ihr : m.. a:~ r r.: •t,Ri~, . ~luhir c tiler c+tratln r• s+hich mart !bleed ouI onto the curian• ,and d~stnlor +shdt• ur light-t o!orrd pnmb lhn n neither a fault tit the paint turmulntinn nor the wood, but rather an Indic abon of the presence tit mo:uure tit Ihr wall This moisture may come through tht• sur- face of the paint ii the fdm has Irac- tured. n may Peter through cracks. apertuu•s or other driee R m Ihr con- SlrucUo!~, or rt mas ansr w'uhm Ihr building and be earned through the walls No change +n type of Caint, or similar approach, will be successful in dealing with [his problem unless the source of the moisture iz located and cut off. If the moisture comes from some other sowce, i[ must be located and stopped. Insufficient ventilation of some homes is the major problem, as substantial quantities of moisture are produced and retained by improper venting of vapor-produang appliances. inadequately louvered attics and crawl spaces, poorly installed insulation and vapor barriers. If a small amount of bleeding occurs during the first year, rt is worthwhile w•aiGng through this °shakedown" period tsecause these sun face deposes usually eith[•r +veather away or can be washed oil by using detergent and water MILDEW' Rec ause rt mannrsta rtaeh as patchy darkened area a. milt i•r, n trrqut•ntl+ mi>takcn for hired mg or eta fining A simple IMt fur idrntih Ong mildrt+ n Jo appls a Small amount of household bleach ~,, i°4. snd:um hvpnChluntr urluuon; n, the well It niJd.•t+ n per. rot the datArnrti pnl• h tv l: dnn;tprar- n rt n•nt::ns. rt is Iii h th~~ wail is lu.; dut•. At'hi•n drv. ov~md nv!drtt shnuh! alo,a+ b.. r•-v ~: . r~i li t+~!I n~ apprnr d p,v n;vd n.rr !_u:nmrn inl prrpnrationa aro :r,:d:t n'.: :Iu!dr kn In•al ntrnl In ad<iinun, Ifn• p,eint c huscn for mi m:ah mg should conl,un nrf he rent rn Jde++c fide w help rr[x•I future atlas k> REFINISHING Rei mishmg of shingles and shakes rs vmple and tolls+s the normal pro" r[•dun• IOr rent•t+ing ans +sood su rfdc[• II must 1*• Irrr tit Irxxr ma Urr tut h as din. dust. peeking paint or a>cessive chalking of the old film A whe brush should be used to remove all foreign matter as :tic ncr: finish will not ad- here proprdY or will soak into the surface, thus redunng its life span substantially. If mildew is present, proceed as sueeested above. Finally. read the label on the can! Any devia- tion from the manufacturer's applica- tion instructions almost invariably shortens the life of the finish. ROOFS A majority of cedar shingle and handspbt shake roofs are left un- treatedand are known to give long and satisfactory sen•ice. Ii color treat- ment of cedar roofs is undenaken, a light bodied stain is recommended. Do not use heavy pamis on Shingle or shake roofs. as this may cause pre- malure drtt•norabon In special cir~ cumstanr rs +s'ht^t a presrnatree tredt- ntrm h deuced. the application of a i`~ or 10i,. Pentac hlorophenul solo tiun, or a solution of phensl-merrury- olcatr, is helpi u! These materials. which arc marketed summers falls under various trade names arc highy .+pphc anon, prcttecbun should M• gn cn nrarLs lat+ns and shrubs, and t+urk men Jxnrid Iv wan of contact tvlh Ihrsr udul~c.r.~ Shingle. and shnkrs mas b+• stnmed. or nthrn+iar timshed t+rth highly sab+- fatturs rcxills n a k)V qual:I1' mate nat. made hs a reputable manufacturer and dntnbut[•d M' a reputable dealer, n applied m accordance wdh label duections Br• Surc to apply a such" went quantity of the coating you select The use of loss•quabty mate- rials. the application of thin and inadequate alms. or thr• purchase of ofi"brand shingles and shakes, n falx t•t unornr of the worst order rnnrM m P s a VuW:,nta DY MalionM Paint ~ Coaling •asocuran fin~shing ~ Milo ~5 ! d ~S Shingles and shakes are among this country's oldest building ma[edals- and then are still bring (eetured in many of today's modern designs. Prat- ticallyall shingles and shakes are now made from Western Red Cedar. This free-splitting wood combines all the technical requirements necessary, plus pleasing color and grain, and aremark- ableresistance to decay. Several types of coatings can be used in the finishing of shingles writ shakes. These are essentially distin- guished by the amount of pigment contained. The various types are dis- cussed below-but remember to con- suh experienced painting contractors or paint sales perwnnel for specific brand. product and type Slains: Qualrl ~- slams are formulated ss^h lx•nyl mtmg 11'Pr' oils and. whelhrr x•nn-t r.unpan•nl or SuLd color, usualls prusrdc a Ilat iimsh Where Ihr reLL•n- bun uI the natural wurxl gram and Iex- tmr n drvred shingle stmnt arc uncxc riled Iht•s are available m sry- crel wrxxl tones and it a IxxSrblr serif: _.. , P• ~.,.~n;,r:: the. !:ra:a d;; r. n,.ture' InnA tit rydar lx•ttt•r than woh rlrar 1rrelmynD it n rnytnrtanl to u5r•slaun m art~ed.; n,e ssnii durrtutns oI Ihc mmrul e, lorry- pu gtyr nn.n)g dnd ap- phr,tlum ,ur~ r,aen bel Ix•c ause tit the Ihui tonal aty nr s nl Ihy p«tduc I Paints: I1w guar shingles and shakes hale main edges cx{wsrd they are 5us- ct•phhly Wihr ,thxtr plrun of moot tier Muuturc• mat alw enter ihr wo(x1 Irum Ihc• back tit the shingle Fur Ihrn reason. Ix•st re•suits are usually ob~ twined by r uaong wish slx•ually for mulcted shmglt• skims which dhow moisture h. ex ape• without causing binlrnng and cracking of the coating him Sunrytunys a Ihir krr u)ahng rs dew yd tlren can Ix• ubiametl wnh a slam this ran Ix•sI fx~ ac complnhtd by UtrfrF au rLrlutl htu•• Udrn{ IhrsP parms deposit lilms which are more porous than high-gloss od type paints and are more likely to allow the escape of moisture without bbstedng, crack- ing, or peehng. The application of high 81F1 f~l~ Abw rrt Gwn VI sf tl. tn+r µpraw r~vdr L Gteiturr e rihor ...~r~ gloss roanngs Ir; unrgh tu•Ia<cs such a, shingly, and sha4rs ra nuI grneralle dc,udi dc• Irum an appsrancc stand- poutl rn xldmon lu the era awns g,trn alwvr \Yood sla tiring c. n usualls he avurded hs scaLng senh a nrotx•rh Inr- mulatrd solvent primer or a latex pis riser espcuallV designed for resisP anrrtu sta«ung Iingrungls 5uggrs(ed !I+dl Il:y m.fnul J<!ur: r v q•(Unt^ir n(:.r corn M~ tr;ll~ med r mt•gals in SclrrOng and ePplt u)g n u)dLn~ st stem fur snood shingy ,and she:... Wood Prrsertalises. s1,~n1 p«•- scndb•.rs are uaualls rtdabseh Iluu1 nrnlrndl, sJmh lx•rn-Irate rnlo Ihc• s+rxxl. Iravu)g Intle or oo rilm on the wrface They are usually very effec~ Irve at resisting rot and decay and m drs<ouraging the grow•Ih of molds and Olhrr vc•gr9 aLUn on Ihr wrface N'e5t- ern ked Cedar n very rraistant to decay. and presrrvahve Ireatmenls are rr- quued only under extreme cundnrnns Smrc thrn• rs bttlr sudarr IJm. the<e materials oiler Irttlr prutr•chun againal change m uJur ul Ihr ss,vxf and do nul pro: yet Ihr ssrnxl ega:nar as, ~nr anti ahrasutn ss hrn• Ilan n m•rdrd lhrv map M• Ayer .uv! role ~rlca• u: man 1l_ 3 01996 rig and Zoni come m a variety of colors. Penta- chlorophenol. creosote. phenyl- mercurs•oleate and various metallic salts such as copper naphtheriate, are among [he preservatives used. Bkaches: Frequently a natural sil- very grey appearance is sought similar to that seen on old shingled buildings which have been exposed to salt air along [he seacoasts- There area num- ber of weathering and bleaching com- pounds on the market which speed the natural weathering process. Their final effect will depend upon the character of the product used. Varnishes: The use of varnish or lacquer to preserve the natural color and grain of shingles and shakes is not recommended unless a more frequent schedule ni maintenance is folluss'ed N'hpn Ihe>r films crack the exposed snood mac turn dark from mih deny Under a clear lacquer the color of the w•cxxf tends to change due to croon of the suns ultra-afolet light As a rule, mum saosta, Cory and lasting protection will hr~ obtained by use of other materials APPLICATION the must imlxtrier,•. ,~nglc• factor in ohimning d sdU St d, rtm hm5h fob •s let tullnss Ihr manut ar Iurt•YS uxtructront' Ans of the standard methods of applt ;rig paint are sausiaztnn for shingles and shakes-brush, n.!b or spray The '"anless" sp~~\ ma1 b,~ preferred to the standard type bee ausr .r is possible to lay down a thickr• 41m The usual precautions assocra U+' s.-rile am' paint lob also apply Surface • -.r•lamination such as dust and din •.finuld be re- moved, and the sudaa~ should be dn~ unless a water-base paint is being used the temperature should tse alx)sr 4`i'F allhrn:g!: •I ,tnwisc• h, paint duet tit eyxrar,i , le)t Sun lYhere non-wrxxl lr... '- ~r..:r ust•d rn douMrunnstd ap•-r .: o. ms. paint --- cewri-srur cvnzticawnE awwtr ~""` ..~Q..... tttt~nttt~ ~ttta. ~~~ CEDAR SBAKE ~ S®NGLE BUREAU ~~C~gB~~ ~ ui~ ~~, ;:~~t~ ~J~ 3 C 1996 Building and Zoning Mr ikon Ford Cry ofAtiantic Beach 8!kl Semmolr. Road Atlantic Beach, FL 32233 ).)ear I.u. Ford In response to your request, enclosed is complimentary information pertaining to the finishing of sidewatl shingles. Using a high quality oil based stain will costae the best pcrfotmance. The lift expectancy of red cedar shingles on sidewaUs is dependent on the quality of the sFungles, proper application and expostue. fed ccdaz shingles are very durable and will last fOr iu<:vr!1` YEarS. 1IOWCVCr, if [hest sitingles are a; etatcd Kith either a stain or paint they will I2s1. t ~defiriteh~. t'au: irtcrest is t'~ry much appreciated. Pleas, let es kaot~• if :ve cart nefp further. :~r.DAIZ SI{AKI: & SHINGLE BUREAt7 7p~C c::hnical Advisori :rector of Inspection Services t:ncl~!in ..: ~~~:I. l..e Ht .Si11,P~ BtIIP~tIF. Nn 9EGC\S~i (ZtG~1~_~~{ r11 ~7~1 ~+~~3~:< 1%.:~ ~~ ~. CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY .... it--~- ii ii \L_~JI ~~p rir ~ngr.4 ne ~w~p~ wrpn AUGUST ~9M ~~ #i~ ;b ~~- ~:,,i r.~,:n ~,.._~ ,,~~~- r~ 4 1 175 !:th tiLr~, ~•i I`i~5 .. ..-i1-~:~ce~i r ~~ ~~_, _~ 3 v I - .,. .~. ii A~~'rnur -,_-~;I ., ..-17. ,~t.•d 7 a /A~- A~ ~ ~~-~ a1 E:: _ -- _ _ - _ r i~" ~. ._.,_ .~ "~--~ ~_ ;` ~:~. 664 Beach Avenue 195? Pre-treated Before Application i ~i! ~i +J. iA 378 8th Street 1971 \on-Treated T~r~.-~-- _. At 378 8th Street, shingles are installed on a wood frame structure. The shingles are in poor condition and are starting to fall away from the house. Lower shingles are rotting and are saturated with mold and mildew. These shingles were not treated. In summation, the treated shingles have weathered better than the non-treated shingles. The structure at 665 Beach Avenue had factory pre-treated shingles that were treated before being attached. This seems to be the best method for long life and was widely used throughout the United States until recently. The expense of pretreating shingles at the mill became prohibitive and these shingles no longer are available from any source. Based on this research I suggest staining the dty buildings with a solid color to the final color of the weathering shingles. This will require a resealing of these buildings every five to ten years. This report was produced from information supplied by the following: Red Cedar Shingle and Hand Split Shake Bureau 515 116th Avenue Northeast, Suite 275 Bellevue, Washington 98004-5294 National Paint and Decorators Contractors of America 3913 Old Lee Highway, Suite 33B Fairfax, Virginia 22030 Shakertown Siding Company 1200 Kerrow Street Winlock, Washington 28596 Duval Paint and Decorating 2855 S. St. Johns Bluff Road Jacksonville, Florida DCF/pah CEDAR SHINGLE REPORT The following is a short report on our findings concerning the life of cedar shingles on structures in Atlantic Beach. Our purpose is to determine the advantages and disadvantages of staining the shingles on city owned buildings. We inspected thirteen properties in Atlantic Beach and researched the dates shingles were applied by interviewing the owners and checking dty records for construction dates and permit dates. We were able to positively identify dates shingles were installed and/or treated on six structures. At 275 14th Street, shingles were installed on a block building in the same manner as the City Hall building. The picture shows the "zebra" effect of weathering at different locations on the wall. Under the eaves the shingles have protection from the elements and are still reddish brown. Halfway down the wall the shingles are weathered or dark gray brown. The lower section of the wall is the final color, light gray, which has weathered faster than the rest of the wall due to the sprinkler system wetting the wall regularly. The shingles are providing good protection for the structure and appear to be waterproof. The inconsistent coloring is a concern aesthetically. These shingles were not treated. At 1497 Beach Avenue, shingles are on a wood frame structure and have exceeded their useful life. They have warped and allo+ved leakage to rust the unexposed nails. There are several areas that have been renailed and some areas are missing shingles. These shingles were not treated. At 1851 Beach Avenue, shingles are on a wood frame structure and are showing excessive wear for a structure less than ten years old. The "zebra" effect is also apparent on this structure. Some shingles have fallen off and many shingles have warped due to extreme heat on the southwest exposure. These shingles were not treated. At 699 Beach Avenue, shingles are on a wood frame structure and appear to in almost new condition. All shingles were straight and there were no signs of mold, mildew or rotting. These shingles have been painted in 1989 and again in 1995 with a oil base stain. At 664 Beach Avenue, shingles are installed on a wood frame structure. The shingles are in fair condition and appear to be weathering evenly. Some shingles are beginning to warp. These shingles were treated with an oil base sealer before installation. CEDAR SHINGLE REPORT Submitted by Don C. Fo>'d August 26, 1996 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: CEDAR SHINGLE REPORT SUBMITTED BY: Don C. Ford ~~ DATE: August 29, 1996 BACKGROUND: CEDAR SHINGLE REPORT RECOMMENDATION: Approval ATTACHMENTS: REVIEWED BY CITY MANAGER: AGENDA ITEM NO. 3 A Minutes - City Manager Jarboe informed the Commission there would be a tour of the new xwage treatment plant at 5:30 p.m. on Wednesday, September 4, 1996. When questioned concerning the cost of the project, it was reported that it came in 1.5%over-budget. ~ Reports and/or requests from City Comm~.ioners. Ciri Attorney. and Ci Clerk City Attorney Jenxn reported that he would be out of town for the September 9, 1996 Commission Meeting. Commiaaioger Shaughnesry inquired as to the status of the Florida Boulevard wlvert project and the City of Jacksonville's commitment to complete the project. Public Works Director Kosoy reported that the project is in the design stage and the City of Jacksonville is still committed to completing the project. There being no further discussion or business to come before the Commission, the meeting adjourned at 9:40 p.m. Lyman Fletcher Mayor/Presiding Officer ATTEST: Maureen King CMC City Clerk NAME OF COMMAS. M S V Y V N I Minutes - Motion: Award contact to Callaway Contacting, Inc. In the amount of $749,172.77 for water and sewer line extensions on Beach Avenue pursuant to the specifications of Bid No. 9596-27. There was no discussion and the motion carried unanimously. D. Award of contact to The Milestone company in the amount of 51,061,858.25 for Oak Harbor Water and Sewer Rehabilitation pursuant to the specifications of Bid No. 9596-26 Motion: Award contact to The Milestone Company in the amount of 51,061,858.25 for Oak Harbor Water and Sewer Rehabilitation pursuant to the specifutions of Bid No. 959ti-26. There was no discussion and the motion carried unanimously. E. Approve installation of computer cabling in the Public Safety Ezpansion Project at a cost not to exceed 51,500.00 Motion: Approve installation of computer abling in the Public Safety Ezpansion Project at a cost not to ezceed 51,500.00 There was no discussion and the motion carried unanimously. F. Approve installation of telephone cable and telephones in the Public Safety Ezpansion Project at a cost not to a:teed 54,000.00 Motion: Approve installation of telephone cable and telephones in the Public Safety Expansion Project at a cost not to ezcced 54,000.00 There was no discussion and the motion carried unanimously. G. Authorize Hall-Mark Fire apparatus of Ocala to undertake repairs to fire truck in the amount of 55,940.86 Motion: Authorize Ha1MMark Fire Apparatus of Ocala to repair the fire truck in the amount of 55,940.86 There was no discussion and the motion tamed unanimously. COMMAS. I M S Y N MESERVE a REED X X ROSF.NRI.OOM X X SHAUGHNESSY X FLETCHER ~ X MESERVE REED ROSENBLOOM FLETCHER MESERVE REED ROSENBLOOM SHAUGHNESSY FLETCHER MESERVE REED ROSENBLOOM SHAL'GHNESSY FLETCHER MESERVE REED ROSENBLOOM SHAUGHNESS' FLETCHER X ai x }[ X X $, City Man er Reports and/or Correspondence: M19inutes - Bandar was requesting relief from [he mitigation requirement imposed by the Tree Preservation Board to plant ten (10) additional River Birch or Oak trees on the site at a cost of approximately $3,000. Jim King, Landscape Architect for Sandar Industries, Inc., provided sketches of proposed present (Phase I) and future (Master Plan) development of the site and stated the ten additional trees would not allow development of the site according to the Master Plan. He pointed out that 50% of the site will be left in a natural vegetative state, with the planned open space being almost three times the code requirement. Hope Van Nortwick, Chairwoman of the Tree Preservation Board, provided the Commission with a synopsis of how the Board reached their decision and stated the additional trees could be planted as a buffer around the perimeter of the property. It was pointed out that the Tree Board had provided Bandar Industries with more than $16,000 relief from the mitigation requirements and in lieu of planting additional trees, a monetary donation could be made to the tree fund. Motion: Deny the appeal request from Sander Industries, Ine. for relief from the Tree Preservation Board's requirement to plant ten additional trees on the site. Mayor Fletcher stated that he felt the Tree Board had alredy given the company relief from the stringent mitigation requirements of the code. Commissioner Rosenbloom stated that he felt that the trees in that area had not been adequately protected in the past and he hoped this action would send a message for future permits. Commissioner Reed stated that he favored granting relief from the requirement. Commissioner Shaughnessy also favored granting relief, and stated she opposed clear cutting, but felt there were plenty of trees on the Bandar site and the additional ten trees would not significantly improve the property. The question was called and the motion carried by a three to two vote with Commissioners Reed and Shaughnessy voting nay. C. Award contract to Callaway Contracting, Inc. in the amount of $749,172.77 for water and sewer line a:tensions on Beach Avenue pursuant to the specifications of Bid No. 9596-27 NAME OF COMMAS. M S V Y V N MESERVE ~ REED XI ROSENBLOOM ~ ~ SHAUGHNESSY X FLETCHER X X i I I i vlV _ Minutes - Pa e 6 NAME OF COMMRS. M S Y N ugust 26, 1996 Mayor to sign on behalf of the city MF.SERVE X Motion: Adopt Resolution 96-3'7. REED x x ROSENBLOOM X X City Manager Jarboe explained that the City had received the proposed SHAUGHNESSY x interlocal gas tax agreement with Jacksonville on the previous Friday, and it FLETCHER X was the same as the current agreement Alan Potter questioned the amount of revenues the city received from the tax and asked if the city was receiving its fair share. It was explained that the 6.5 cents optional gas tax is collected countywide and disbursed according to population. There being no further discussion, the question was called and the motion carried unanimously. ~ Action on Ordinances: None Z New Business• A. Authorize a:ecution of Memorandum of Understanding with the City of ]acksonville authorizing the inataltatioo of 800 MHZ trucking system at the water tower on Eleventh Street i I City Manager Jarboe referred to Public Safety Dsreaor Thompson's memo i ~ concerning this request and stated that execution of the Memorandum of Understanding authorizing installation of the 800 MHZ franking system on the Eleventh Street water tower would save the city money. I Motion: AUthorize eleCUtlOn Of the Memorandum Of ;MESERVE X :~ X Understanding with the City of Jacksoovilk authoring the REED ~ ROSENBLOOM X ' X X ' installation of an 800 MHZ franking system on the weer tower on i SHAUGHNESSYI I x i Eleventh Street. FLETCHER ~ X ; There was no discussion and the motion carried unanimously. B. Action on request from Sander Industries, Inc. to appal a decision of the Tree Preservation Board Edward Dever, Comptroller for Sandar Industries, Inc. sumrttatized the costs for the entire expansion projen proposed by the company, and explained that Minutes - code. He further stated that this was not just in support of ABET, but was being done to complete the building for everyone to use. Commissioner Shaughnessy commented that she did not believe $20,000 would be enough to bring the building up to code. Bob Weiss remarked that he would object to spending $20,000 if that expenditure would not complete the project. Alan Potter questioned who looks after the property and who tore up the building. He also questioned what happened to the fixtures, which appeared to be missing from the building. Mayor Fletcher and Commissioner Rosenbloom spoke in support of City Staff and the manner in which they are working to fix the building. After some further discussion, Commissioner Shaughnessy withdrew her second to the motion. She was advised that she could not withdraw her second, but could make a substitute motion Substitute Motion: Delete from Resolution No. 96-32 the tnnster of funds from account 300-0000-381-7000. The substitute motion died for lack of a second. Commissioner Shaughnessy stated she would withdraw her second to the first motion. Commissioner Reed then seconded the original motion. The question was called and the motion carved by a four to one vote with Commissioner Shaughnessy voting nay. E. Adoption of Resolution No. 96-36 authorizing a tnnster of Automated Information Systems (A.I.S.) Gnnt funds City Manager Jarboe deferred to Pubiic Safety Director Thompson who explained that the grant monies were to be used for communications and adoption of the resolution would formalize the approved grant. Motion: Adopt Resolution No. 96-36. There being no discussion, the motion tamed unanimously. V~V COMMRS. I M~ S I Y I N X MESERVE REED ROSENBLOOM SHAUGNESSY FLETCHER Xi X x MESERVE REED ROSENBLOOM FLETCHER F. Adoption of Resolution No. 96-37 supporting the proposed interlocal gas ta: agreement with Jacksonvilk and authorizing the Minutes Page -4- NAME OF COMMAS. M S V Y V N ugust , 1996 B. Acknowledge receipt of Public Works Projects Report The consent agenda items were received and acknowledged as presented. ~. Action on Resolutions: A. Adoption of Resolution No. 96-33 -Resolution of Esteem -Mitch McCue Mr. McCue was not present and adoption of Resolution No. 96-33 was deferred. B. Adoptioa of Resolution No. 96-34 -Resolution of Esteem -Todd Smith The framed Resolution was read in its entirety by Mayor Fletcher and presented to Mr. Smith. On behalf of the Commission and citizens of Atlantic Beach, Mayor Fletcher thanked Lifeguard Lieutenant Smith for his work in saving the life of a the child on the beach. C. Adoption of Resolution No. 96-35 recognizing the action of fire fighters and lifeguards in saving a child from drowning on Atlantic Beach I ~MESERVE X x' Motion: Adopt Resolution No. 96-35 REED x jROSENBL00M X X' Mayor Fletcher presented the framed Resolutior. to Public Safety Director ~ SHAUGHNESSY x Thompson and Fire Chief Ruley and commended the departments for their FLETCHER X quick action in saving the girl's life. D. Adoption of Resolution 96-32 authorizing a budget transfer to provide funding for renovations to the Adek Grage Community Center IMESERVE 'REED Motion: Adopt Resolution No. 96-32. i RoSeNBLOOM X ~SHAUGHNESSY Xi Under discussion, Commissioner Rosenbloom stated the transferring of funds to !FLETCHER provide for renovations was a formality because the funding and renovations were approved during the last Commission Meeting. Mayor Fletcher wncurred with Commissioner Rosenbloom and stated that the budget transfer was needed to make required repairs to bring the building up to Minutes Page 3 NAM£ OF COMMRS. M S V Y V N u~2~T996 landscaping at the sewage treatment plant. Mrs. Kamich was told that the landscaping would cost $45,000 when completed. H. Arlene Coi and Adele Gross of Cloister Condominiums -Tenth Street. Mrs. Cox reported that last year the Homeowners' Association had not been able to use Adele Grage Community Center for their annual meeting although the organization had reserved the building, and that this year they had to reserve a room at the Sea Turtle for the meeting. She questioned how the ABET Group could monopolize use of the city-owned building. Mrs. Goss then read a list of questions from a letter given each Commissioner wnceming ABET's use of the building. (The letter is attached and made a part of this official record as "Attachment A"). I. Kathleen Russell - 2117 Beach Avenue stated that she felt the Community Center should be for the use of all the citizens of Atlantic Beach or the citizens should vote on whether it should be used as a theater. She also stated that she felt ABET had outgrown the building and should find other facilities. In expressing her concerns, Mrs. Russell referenced at letter she had written to the editor of The Beaches Leader on August 21, 1996. (The letter is attached and made a part of this official record as "Attachment B"). J. Raymond Breault - 214 7th Street informed the Commission he had I served as Treasurer for ABET and felt ABET was a business making exclusive j use of the building to the benefit of cast and crew, not the citizens . He also ~ i asked the Commission to look into the real use of the building and who actually j benefits from it. K. Robert Weiss - 1798 Selva Marina Drive stated that he had visited the Community Center and presented the Commission photographs showing a "trashed" building. He further stated that he believed the building should be i closed until the renovations are completed and the building is brought up to , code. Mr. Weiss also stated that he believed a fee schedule should be developed for use of the building. ~ Unfinished Business: i None. Consent Agenda: A. Acknowledge receipt of Fire Department Reports for June and July Minutes -Page 2 ugust Mayor Fletcher directed City Clerk King to provide the requested documents for Mr. Potter by the end of the week. C. Robert Weiss - 1798 Selva Marina Drive requested assurance that the Selva Marina lagoons would be cleaned for proper drainage in anticipation of possible storms. D. Megan Pfeiffer - 435 Osprey Key, a Director of the Children's Summer Theater Program, thanked the City for use of its facilities, including the Commission Chambers, and presented the Conunission with thank you notes from some of the children who participated in the program. She also reported that the goup had purchased a rug and trash cans for the Community Center. E. George Santayana - 239 Besch Aveuue inquired as to the status of proposed legislation setting standards and regulations for future beach crossovers. Building Official Ford stated that the work was approximately 90% complete and should be brought before the Commission in a few weeks. After Commission approval, the ordinance would have to be sent to the Department of Environmental Protection for final State approval. F. J. P. Marchioli - 414 Sherry Drive commented or inquired about the following items: ' The concession building at Russell Park was not open on weekends and there was no working water fountain in park. ' Sherry Drive needed to be striped to prohibit passing, no passing signs needed to be installed and a turn lane was needed at the Atlantic Boulevard end of the street. This item was referred to the Public Safety Department for investigation. ' The lack of drawings or written plans for the Howell Park improvements. Mr. Marchioli inquired if the park would be handicapped accessible. He was informed that it would be handicapped accessible. G. Penny Kamich - 193 Beach Avenue inquired as to the costs of the NAME OF COMMHS. M S V Y V N MINUTES OF THE REGIiLAR MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON M110NDAY, AUGUST 26, 1996 PRESENT. Lyman Fletcher, Mayor John Meserve Tim Reed Steve Rosenbloom Suzanne Shaughnessy, Commissioners Maureen King, City Clerk James Jarboe, City Manager The meeting was called to order. The invocation was followed by the Pledge of Allegiance to the Flag. L ARproval of the minutes of the Reenlar Meeting held Angnst 12. 1996• Motion: Approve minutes of the Regular Meeting held August 12, 1996. The motion carried unanimously. Announetment: Mayor Fletcher announced that there would be no discussion or action on the Beach Avenue Special Assessments. 1. RecoEnition of Visitors: A. Barbara Bonner - 463 Selva Lakes Circle provided a brief history relating to the issuance of city parking permits and commented on a request to close the First Street beach access several years ago- Mrs. Bonner complained of obstructions which prevented parking on city rieht-of--way near the beach. She encouraged the Commission to continue the parking permit program, which provided those people living west of Seminole Road a place to park and utilize street-end beach access. B. Alan Potter - 231 Second Street referred to previousrequests he had made for bond closing costs for the issuance of the Series 1996 Utilities System Revenue Bonds and disputed the information he was given related to said costs. Mr. Potter also referred to a letter he had written to the Editor of Shorelines on June 24, 1996, expressing the same concerns related to the bond closing costs and disputed the figures used in the City Attorney's response to that letter. In conclusion, he stated that he still had not received the bond closing statement previously requested *Commiss~ioner Shaughnessy arrived at the meeting after the vote was to en. ME OF COMMRS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O MESERVE X X REED X ROSENBLOOM X X SHAUGHNESSY FLETCHER X Page Two AGENDA September 9, 1996 8. City Manager Reports and/or Correspondence: A. Status report on Capital Improvement Projects B. Report relative to City Hall security 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk. CITY OF ATLANTIC BEACH COMMISSION MEETING -September 9, 1996 AGENDA Call to order Im~ocation and pledge to the flag Approval of the minutes of the Regular Commission meeting of August 26, 1996 2. Recognition of Visitors: A Employee of the Month -Skip Smith Unfinished Business: A Report relative to Cedar Shingles B. Award bid to replace carpet in City Hall pursuant to the specifications of Bid No. 9596-35 4. Consent Agenda: A Acknowledge receipt of Public Works projects report B Acknowledge receipt of Recreation Facilities Usage Report for August C. Acknowledge receipt of Fire Department Report for August D. Acknowledge receipt of Code Enforcement Department report for August E Acknowledge receipt of Building Department report for August Action on Resolutions: A No 96-33: Adoption of Resolution of Esteem -Mitch McCue 6. Action on Ordinances: A. Ordinance No. 25-96-26 -introduction and first reading of an ordinance of the City of Atlantic Beach to establish standards for Dune Crossovers New Business: A Adoption of tentative millage rate of 2.9221 for fiscal year 1996/97 B Public Hearing and adoption of tentative operating budget for fiscal year 1996/97 C. Award bid for communicauions console for Public Safety Building pursttant to the specifications of Bid No. 9596-32, to MOVVCO Corporation in the amount of $9,3771.71 D. Accept the quote of Ten-8 Fire Equipment, Inc. and authorize fire truck repairs in an amount not to exceed $5,500.00 E. Auhhotize the City Manager to request proposals from design firms to study and present a plan for improvements to Bull Memorial Park and/or other action decided by the City Commission S~Pt ~ti~c