01-05-986. Each recipient of grant funds shall maintain accurate records of
all expenditures of grant funds and shall assure that these
records are available at all reaeoneble times for inspection,
review or audit by Department personnel and other personnel
authorized by the Department. Records shall be kept for a period
of at least 3 years following the end of the grant period. The
grantee agrees that it will expeditiously initiate and complete
the program work for which assistance has been awarded under this
agreement in accordance with all applicable provisions of Florida
Statutes and the Florida Administrative Code.
7. Allowable coats may be charged to this agreement beginning either
October 1, 1997, or the date this agreement is fully executed,
whichever date is later.
8. Grant funds shall be included in the grantee's Annual Audit
performed under the Single Audit Act (A128). Any subgrants made
by the grantee shall also include a provision for the subgranted
funds to be included in the eubgrantee's Annual Single Audit. A
copy of all Single Audits shall be submitted to the Department of
Environmental Protection, Solid Waste Section, by March 31st of
each year.
9. The Department has the right to terminate a grant award and demand
refund of grant funds for non-compliance with the terms of the
award or the Solid Waste Grants Program Rule 62-716. Such action
may also result in the Department declaring the local government
ineligible for further participation in the program until the
local government complies with the terms of the grant award.
10. Grantee shall obtain all necessary construction-related permits
before initiating construction.
il. The State of Florida's performance and obligation to pay under
this grant agreement is contingent upon receipt of funds presently
anticipated from the Florida Department of Revenue.
12. Travel expenses incurred are included ir. the amount of this grant
and no additional travel expenses will be authorized. Any
requests for reimbursement of travel expenses must be submitted in
accordance with Section 112.061, Florida Statutes.
13. The Department reserves the right to unilaterally cancel this
contrast for refusal by the grantee to allow public access to all
documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received
by the grantee in conjunction with this grant.
14. The Grantee ie prohibited from using grant funds for the purpose
of lobbying the Legislature or a State Agency.
PART II - CRANT CONDITIONS
A. GENERAL CONDITIONS:
1. The method of payment, for the period October 1, 1997 through
September 30, 1998, will be on a reimbursement basis only.
2. The grantee shall elect to submit reimbursement requests on either
a monthly or quarterly basis. The method chosen shall be followed
for the entire grant period. An original of the reimbursement
request, with summaries and appropriate contracts attached, shall
be due on the last day of the month following the end of the
reporting period (monthly or quarterly). Each reimbursement
request shall be submitted in detail sufficient for pre audit and
poet audit review.
3. Grant funds may be expended through September 30, 1998. A final
rei/nbureement request must be submitted no Later than October 31,
1998.
4. Reimbursement requests must be signed by the designated Authorized
Representative. This should be the same person who signed the
grant agreement. If there is a change in the authorized
representative during the grant period, the Department must be
notified of the new representative by resolution or minutes of a
commission meeting.
5. Expenditures shall be limited to allowable items as listed in
Section 62-716.430 of the Solid Waste Grants Program Rule:
(a) Solid waste recycling grants shall be used to provide
funding for recycling program capital coats, which include
equipment purchases, solid waste scales, facility
construction and other such costs approved by the
' Department.
(b) Crant funds may also be used for operating subsidies,
provided that the applicant shall demonstrate that ouch a
use is necessary for the suttees of the recycling program,
and shall show how the subsidy will benefit the program.
(c) Recycling grant funds shall be used for projects to assist
local governments in recycling paper, glass, plastic,
construction and demolition debris, white goods, and metals
and in composting and recycling the organic material
component of municipal solid waste.
(d) Solid waste education grant funds shall be used to promote
recycling, volume reduction, proper disposal of solid
wnetes, and market development for recyclable materials. Up
to 30 percent of grant funds may be used for planning
studies to assess the feasibility and success of the
recycling and education programs.
(e) All existing public and private recycling infrastructure
shall be fully used to the extent possible when planning and
implementing the local government recycling programs. Funds
shall not be used for duplicating exiatinq private and
public recycling programs unless the applicant demonstrates
that each exiatinq programs cannot be integrated into the
planned recycling program.
Equal Opportunity Employer
CITY OF JACKSONVILLE
DEPARTMENT OF PUBLIC UTILRIES
SOLID WASTE DMSION
December 11, 1997
Ann Muese, Director of Finance
Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
Dear Ms. Muese:
The City of Jacksonville has again been awarded the Recycling and Education grant from the State
Department of Environmental Protection for Lhe period October 1, 1997 through September 30, 1998.
The amount that your city is eligible from this grant is prorated by population figures within Duval
county. The calculation for Atlantic Beach is as follows:
Population (Incentive XGrant) = Total
12,908!754,048 .01711827 X 305,794 = $5,234.67
Attached is a copy of the grant conditions that must be followed in order for your city to be eligible to
receive reimbursement of funds. If you intend to apply for your share as stated above, submit in writing
an expenditure plan by January 31, 1998.
Once your plan is submitted and accepted, reimbursement for expenditures pn be made. The
deadline for all reimbursements is August 31, 1998. (If documentation is not received by this date, you
will not be reimbursed.)
For your information, there continues to be discussion in the State Legislature about eliminating or
reducing this grant We will keep you informed on this matter. If you have any questions or need
additional assistance, please do not hesitate to contact me at (904) 632-4479.
Sincerely,
Suzartfie Eichler
Manager of Finance & Administration
Solid Waste Division
SL:kr
Attachment
cc: Janice Eggleton Davis, Division Chief
Accounting Division
515 N. LAURA STREET, 6TH FLOOR/ ]ACKSONVILLE, FLORIDA 32202-3156
TELEPHONE904 / 632-8050 FAX 904 / 632-4471
~(
American Earth ~J~f Q/57~~~(~.~~ ~~
Fnendlyr Inc.
~auac ~ICnrc (dole! -All Recycled Plastic
6 F1. Picnic Table 60' x 31 • x 72" 295 Lbs. 5449.00
4 Ft. Chiids Picnic Table 33" x 22' z 48' 125 Lbs, 5179.00 t
(Optional Stainless Steel hardware: 525.00 per table)
The • J ' Leg Table
Walk -Thru Picnic Table SS" x 30" x 72" 225 Lbs. 5399.00 s
Galvaniud Stttl Frame (6 Ft.)
(Optional Stainless Steel hardware 535.00 pu table)
Handicep Arcessiblc Tables / A.D.A.
7 1/L Ft. Picnic Table 60" x 31" x 90" 345 Lbs. 5549.00
All Rtxyded Plastic
71/2 Ft. Walk-thru Table SS" x 70" x 90• 260 Lbs. 5499.00
Oalvanircd Steel Frame
Hexagon Picnic Table _
Watk-in DaiBn 30` z 72' 275 Lbs. 5349.00
Deluxe Hexagon Picnic Table
Seats t2 People 28"x90' 450 Lbs. 5799.00 1
Standard cobrs: Gray, Tan, Cedar
CLstom cobrs available in quarnity
Standard hardware: galYUtlztd
(Shipped ai0 Hsemed as tactodaQ to Ixke1
51)4 3~
IISn S.W I(nn Saco. f2 • tk4"y ikrA. F1.7NN • P1r (a~J:sbi132 • Fu (~(Tr) 276-3963
~! w s. w ide s~.~ iz • Ucrn tic~cb, _""--
_ y i•7,37ada•Ph:g01)7ua•cs.r_ ...«.~.__. ~'^~
Recycled Plastic Products Price List
• ~',r INDUSTRIES, INC.
-~ YY
BETTER THAN WOOD
RECYCLED PLASTIC PRODUCTS
2020 SW 31st Avenue • Pembroke Park, FL 33009
(305) 962-2100 • FAX (305) 963-4778
aciTER TNAN WOOD
AECYCLED PLASTIC PROOVCTS
2020 SY~ 31st Avenue
Pembroke Park, FL 33009
FAX (305) 9634778
ss, r s
BULK RATE
U.S. POSTAGE PgIO
ET. tAUOEROALE, FL
PERMIT Ii
I
• FRON: JR% YRSTE CONTROL
Jacksonville Wasle Control
650t GreeNaod Rd_
Jacksonville. FIOnM 32258
90ar260.1592 • FAX: 904!280-1449
December 23, 1997
FR% NO.: 90x2601 sag
$ob Kosoy, P.E.
Public Works Director
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Dear Mr. Kosoy;
t2-23-97 05:2IP P.B2
A waste Management Company
This will provide our quote to collect used automobile tires and pick up truck tires at
curbside once per week in Atlantic Beach.
Our propoxd rate is $-10 per month per residential customer. This price will be subject to
increase at the same rte and schedule currently provided For in our contract.
Tltis is the same rate we are paid for similar services to the City of Jacksonville. Tires
must be derimed and limited to four tires, four times per year. These tires must be waste
tires grnerared by each residence in the courx of normal occupancy and not by result of
any commercial enterprise.
Thank you for the opportunity to quote you this rate and if accepted we w-i11 prepare
necessary contract amendments and begin service on your schedule.
Sincerely,
ae Igou
Division President and General Manger
L(t"IOK QGs CuSIoM~
Y , !O Pex ~„1-l
ti~a~ P`~ xte4N~
2
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a C~!'rsWn of Re';.;e .Services. Inc
AGENDA TEEM NO:T~~
COMMISSION MEETING / - /Z ' Y~
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
RECYCLING GRANT
Robert S. Kosoy/Director of Public Works
December 24, 1997
The City of Atlantic Beach was appropriated 55,234.67 this year in Recycling Grant monies.
Last year we received 513,458. This is a decrease of 58,223.33. The following is a list of
items we can purchase for Expenditure of Budgeted Funds:
Alternative A:
1,000 Recycling Bins (~ 55.25/Each Total 55,250.00
Alternative B:
Have Contract Hauler (Waste Management) pickup tires Tota155,644.80
instead of requesting citizens to bring to Public Works
Alternative C:
Purchase 119 Composting Bins @ 544.00/Each Total 55,236.00
Alternative D:
500 Recycling Bins Q 55.25/Each 52,625.00
6 - 6Picnic Tables ®5449.00/Each -2,694.00 Tota155,319.00
RECOMMENDATION: We must submit our written request to We City of Jacksonville by
January 31, 1998 to be eligible for We State of Florida Recycling Grant
Fund. It is the recommendation of Staff that the Commission approve
Alternative D (500 recycling bins and 6 picnic tables). We are quickly
running out of recycling bins and they are needed throughout the year.
With regard to the picnic tables, Were would be placed at beach accesses.
ATTACHMENTS: 1, Data Sheets on Design and Pricing
2. Quote from Waste Management
REVIEWED BY CTI'Y MANAGER:
~~
1-IZ~y~
CITY OF
~ltla.rtic ?i'eaclc - ~lauda
S00 SEM[NOLE ROAD
-- --- ------~ --- ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE X9041 247-5800
FAX ~904i 247-5805
-''-°e.1..-~i...~ SU~'COAI 852-5800
November 20, 1997
To: The Honorable Mayor and City Commissioners
From: Maureen King, City Clerk
Subject: BOARD VACANCIES
This is to advise the following board terms will expire on December 31, 1997:
COMMUNITY DEVELOPMENT BOARD
Sharette Simpkins - Has served on the Community Development Board since
September 1993
Mark McGowan - Has served on the Community Development Board since
March 1989
We will plan to put the boazd appointments on the December 8, 1997 agenda.
xc Community Development Director
~ >~nl c ~f rwuun UtYwll IMF ~ w ~ MMyValn ~ NN. war morob
SUPPLEMENTAL AGREEMENT mrsraucnar
ores
Surety
Road No(s). Various Federal Aid Proj«t No(s). N!A
Stale Proj«t No(s). n9os9im
This agramem entcred into this day of , 19 by and bawern the State of Fonda
DepaRmem of Transponation'Deparimem', and City of Atlamr BrrA
'Contracmr', and N/A
'Surety', the acme being suppkmeoury m Cootrxt No. E-2901
by and between the paOies aforesaid, dated Jtme 2nd 19 97 for the consuuction or improvemem of the road(s)
aM bridge(s) aaaigoM the project number(s) shown above, m Duval
Couot(yxies) Florida.
(1) The Depanmem desires to hereby ametd this comrxt m provide for the routine m•inr..,aru~~ of the ditch along Maypon Road
and AIA. This will be m ioercaae in contrxt atnotmt of 52,9(10.00 for a period of 6 mouths.
Rcvised Plan Shea Nos.
(2) The quantitip ro be paid for aha0 be daermiocd az provided is the Standard Spaificatims, Edi['mn of 1996
The quantities so determined shall be paid for ar the unit prices stated on dst attached
sheets.
(3) It is funhcr agrad that this supplemcnul agrecmem shall not altcr or change in any manner the fora assd e(fett of the original
Contrxt No. R-8117 ialuding any prcvious amcndmenta thereto, except
intofar u dse same is altered and amended by this supplcmemal agramem.
(4) The Department std the Convxtor agree thu the contrxt Gsa adjusurcm std sum agrad to in Nu Supplemental Agramrnt
comtimtc a full and complac acttlcmcnt of the matters set (ooh herein, including all d"trect and indv... costs for equipme0t,
manpowcr, materials, ovcrhead, profit and delry relating m the issues set forth in the Supplet0enul Agreement. This setllerrcot is
limited to and applies m any claims arising wt of or on accamLL of the matters dtxribed and set forth in this Supplesnrnt
Agrasnent.
Additional Calendu Days ConVxt Time: Aaruing ~_ Grained ~ Total This Agreement 0
Nct Change in Convaa Amoum this Agreemem: larease S 2 o0om Dcttease S No Change
Exacted By:
District Mainteruae Engioar Date
Csvict Sartury Date
Anorney, Dcpartmcnt of Transporution Dale
Approrcd u m Form W I<ylity
(SEAL)
Contractor Date
BY (SEAL)
reek Date
ATTEST (SEAL)
Secrenry Date
(SEAL)
Name and Ti0e of FHWA Official Granting Verbal
Approval for Minor Changes
Date Granted
Approval Rcvd.By: / /
BY
Page 1 of~_
No. 1
Date
Datc
Comtcrsigoed
Residcm Florida Agem Datc
aerromrara®
AGENDA ITEM NO: 7 D
COMMISSION MEETING 1 -/ Z -~ 9 g
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: CHANGE ORDER TO MARVTENANCE AGREEMENT WITH
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
Contract #B-B 117
SUBMITTED BY: Robert S. Kosoy/Director of Public Works
DATE: January 5, 1998
BACKGROUND:
We have reviewed the Supplemental Agreement for maintaining the FDOT ditch whose location
begins at Fleet Landing and extends north along Mayport Road and State Road AlA. This
agreement is for a period of six months and will increase the existing contract amount by $2,000
($1,000 per Quarter).
Since the ditch has been maintained very poorly by the FDOT (only once during the past six
years), we feel that the Department Of Public Works in conjunction with the firm performing the
ditch spraying for the City can provide routine mowing and maintenance of the azea. It is
important to continue this effort now that the FDOT has recently cleaned up the ditch and
removed all the underbrush.
RECOMMENDATION: We recommend approval of this supplement and we will
invoice the FDOT as our Finance Department currently
does. We fwther recommend authorizing the City Manager
to sign the agreement.
ATTACHMENTS:
REVIEWED BY CITY
Supplemental Agreement
replatting be approved. Mrs. Fillmore seconded the motion and it passed unanimously.
IV. Application for Variance filed by Stephanie Reed on behalf of Catherine L.
Bullock for subdividing Lots I , 3 and 5, Block 4, Subdivision "A" into t~vo conforming
lots and one nonconforming lots. ,
Lee Buck, Realtor and also long teen friend of the family, introduced himself and
presented a Power of Attorney from Mrs. Bullock authorizing him to act on her behalf
in connection with the application.
He explained that Mrs. Bullock is 90 veazs old and does not get out at night. He stated
chat it is the intention to sell the property and that his company recommended that the
property be subdivided so that each piece of property will have 7,500 square feet so that
if the buildings were demolished they could be reconstructed to code. He added that by
changing the property lines the strutture at 254 and 266 would require a variance for
the front yard setback as it would only be 12.4 feet. He stated that because of the
location of the s S them building, no division of the lots is possible without c~on~tirping
a nonconfotmin situation.
In response to the Chairman's question regazding a hardship
stated that in his opinion the hardship is created by the plac,
the property. it vas determined from the applicant tha
1934, 1936 and 1937 and have remained in the Bullock f
d~ Worley
t e structures on
ctures were built in
since construction.
After discussion, Mr. McGowan moved to grant the variance as requested. Mr. Frohwein
seconded the motion and the variance vas unanimously granted.
V. Application for Use-by-Exception Filed by Finis and Nicole Bennett to operate a
retail flower shop at property zoned RG2 and located at 100 Seminole Road.
There being no one to speak on behalf of the application, action was deferred until the
nest regularly scheduled meeting.
DISCUSSION I-TEMS:
I. Discussion of nonconforming fence%vall at 1850/52 Beach Avenue.
Mr. Worley explained that at the time of constniction of a duplex at the location
a sic foot wall was built around the north and east property lines presumably as part of
the building permit since no fence permit was located. The owner of the south unit
constructed a continuation of the six foot wall around a vacant lot adjacent to his unit.
The addition vas permitted by the city as a continuation of the existing wall.
w
the board acted illegally. He also told the applicant that he could defer the request in
order to present an alternative plan. The applicant requested the board take action at
this meeting.
After disaission, Mr. Frohwein moved to deny the variance request. Mrs. Pillmore
seconded the motion and the variance was denied by a unanimous vote.
II. Application for Vaziance filed by Victor J. Lord to construct a t~vo-car garage and
second floor addition to an existing nonconforming residence at 1849 Ocean Grove
Drive.
Mr. Lord introduced himself to the board and e.~cplained that he desired to convert a one
car garage into atwo-car garage and construct an addition over the garage.
Mrs. Pillmore, in accordance with the staff recommendation, moved to grant the variance
provided the proposed addition does noc further encroach the required setback. Mrs.
Simpkins seconded the motion. ~~
Mr. Frohwein mentioned that the request mirrors concerns ~ce
voiced with granting variances to existing nonconforming st stated that *.his
request is to enlarge the nonconformance.
Mr. McGowan asked Mr. Jensen if the board granted the request would it conflict with
paragraph 4 of the conditions contained in the ordinance. Mr. Jensen replied that he did
not believe so in that the board has typically in the past granted variances to existing
nonconforming structures provided they did not further encroach the setback even
though they are enlarging the area of construction.
After discussion, the variance vas granted with three aye votes from Mr. McGowan, Mrs.
Pillmore and Mrs. Simpkins and two nay votes from Mr. Frohwein and Mr. Wolfson.
~" II[. Application for Preliminary Plat Approval submitted by Beaches Counseling
Associates to construct a twenty unit townhouse complex at property known as Lots 3
through 6, Block 74, and Lots I through 6, Block 75, Section H.
Lynn Klein representing Beaches Counseling introduced herself to the board and
explained that the application is to replat ten contiguous lots into a single parcel to allow
construction of a 20 unit townhouse complex with off street parking and common
amenities such as a swimming pool. Additional details, including approximate floor
plans, setbacks, parking locations and easements are indicated on the plat drawing.
After discussion, Mr. Frohwein moved to recommend to the City Commission that the
i---,
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14
~eaalcea eoua'aelucg. ~aaoeca~tea
645 Mayport Road • Suite 3B2
Atlantic Beach, Florida 32233
(904)249-8304
January 5, 1998
City of Atlantic Beach
C/O George Worley
800 Seminole Rd
Atlantic Beach, Florida 32233
To whom it may concern:
I am requesting that the City of Atlantic Beach re-plat into a single parcel lots 3 through
6 of block 74, section H and lots 1 through 6 of block 75, section H. This change was
recommended by the community Development Board at their December 16 meeting. It is
my understanding that the recommendation will be acted upon by the city commission of
Atlantic Beach at their January 12 meeting.
I have enclosed a preliminary site plan for the development of this area and a record plat
for the commission's review. We are planning to build atwenty-unit townhouse complex
on the site, which will include shared amenities of a pool, clubhouse and playground.
The area to be developed is currently vacant. The new design will be respectful of the
environment especially existing trees. There will be attractive landscaping and two
parking spaces per unit. We are requesting a re-plat to a single parcel in order to
accommodate the shared amenities mentioned above.
We believe that the addition of this small townhouse complex will be an attractive
upgrade to the existing neighborhood and also help meet some of the housing needs of
military families in the area.
I have also enclosed a sample floor plan and artist rendering of the exterior architectural
design. We expect our final design to be similar to the enclosed sample. We anticipate
making cosmetic differences to the exterior of the buildings such as different but co-
ordinated color variations or exterior wall materials. Since these units aze a part of a
complex we would like not to be held to the degree of difference in outside appearance
currently required by code. We request that you allow us to alternate cosmetic variations
to the exterior design of the buildings, but not hold us to the structural differences
currently specified by the code. We believe this variance from current code will enhance
the attractiveness of the overall design of the complex.
Thank you for your consideration,
~ Si e y,
n Klein
RECOMMENDATION:
Based upon review of the plat for compliance with the requirements of Section 24204
of the Code of Ordinances, and requirements of the RG-1 zoning district, the
Community Development Board unanimousty recorrxnends approval of the proposed
re-plat. Staff recorrrr~ends approval of the proposed re-plat and requests the City
Commission authorize the Mayor to execute the original plat.
ATTACHMENTS:
1) Proposed re-plat
2) Proposed ske plan
3) Minutes of the Community Dev nt Board
REVIEWED BY CITY MANAGER:
AGENDA ITEM NO.
STAFF REPORT
AGENDA ITEM: Re-plat of Blocks 74 & 75, Section "H'
SUBMITTED BY: George Worley II, Community Development Director
DATE: January 7, 1998
BACKGROUND:
7c
!-/Z-9~
~~c~
The applicants, Beaches Counseling Associates, have contracted to purchase
Lots 3 through 6, Block 74 and Lots 1 through 6, Block 75, Section "H" and desire to re-
plat the ten contiguous lots into a single parcel to allow construction of a 20 unit
townhouse complex with off street parking and common amenities. The complex will
contain 10 duplex buildings totaling 20 residential units which conforms to the density
and building type permitted by the RG-1 zoning of the lots as well as a swimming pool
and community building.
The purpose of the re-platting is to permit the shifting of the structures to allow
the common elements to be included. The front yard setbacks will conform to the RG-1
district requirement of 20 feet. Separation between buildings will be ten feet on side
yards. The RG-1 district requires a total of 15 feet with a minimum of five feet. This
flexible arrangement would allow buildings on adjacent lots to be as close as ten feet
apart as is proposed by the applicant. The RG-1 rear yard setback requirement will be
met for all of the buildings except for the common swimming pool and club house which
adjoin the buildings labeled 9/10, 11!12, 17/18, and 19/20 on the site plan. The actual
separation between these common structures and the adjoining residential building
exceeds 25 feet. At the permitting stage all of these setback requirements, along with
parking and driveway locations and underground utility placement must be reviewed
and approved by the Building, Public Works and Community Development
departments.
Following the review by the Community Development Board, the applicants
requested that the provisions of Section 24-82 (g) relating to duplicate structures be
waived to permit the buildings to share a common general appearance. Upon review of
the requirements and in recognition of the authority granted to the Community
Development Board by Chapter 24 of the Code of Ordinances, Staff believes that this
request is more appropriately handled as a Variance and should not be addressed by
the City Commission as part of the re-plat process. This request can be submitted to
the Community Development Board at any time prior to submission of the construction
drawings.
.~
.. ~' a` 4
'--~
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
'Helping Floridians create safe, vibrant, sustainable communities'
UWfON CHILES JMIES F. MURLEY
~OVemOf November 24, 1997 secrcDry
The Honorable Lyman T. Fletcher
Mayor of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233-5445
Dear Mayor Fletcher:
The State of Florida has received an award of federal Local Law Enforcement
Block Grants Program funds for State Fiscal Year 1997/1998 totaling 5516,024. In
accordance with the provisions of the Omnibus Appropriations Act of 1996 (Public Law
104-134), the Department of Community Affairs, Bureau of Community Assistance, has
allocated 510,000 of these funds, for use by the city of Atlantic Beach. The amount of
the allocation is based on locally-reported Part I crime statistics, and is contingent upon
a 10 percent cash match of the total project amount by the local government. Funds
will be disbursed up-front to the recipient in one lump sum. In the event it becomes
necessary to revise this allocation, you will be notified immediately.
Allocations may be used for one or more Program Purpose Areas, spec~cally
defined in the application kit. Eligible activities include law enforcement support (hiring,
overtime and equipment), crime prevention, enhancing.security measures, establishing
drug courts, enhancing adjudication, developing. multi jurisdictional task forces, and
defraying indemnification insurance costs.
To apply for funds, please complete the enclosed application and return it as
soon as possible, but not later than 5:00 p.m. on January 30, 1998, to Mr. Clayton H.
Wilder, Community Program Administrator, at the following address:
Department of Community Affairs
D",vision of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
2555 SHUMARD OAK BOULEVARD TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Interne) address: http://www.sta te.fl.us/coma((/dca.html
Itaw6 uls cLtLV swAw sou7x Itaaal rtcalvalln
IIn d0ovf Slt Cantu fe!COrn An> d(mid Lrk Corceia Fi1COLa I.O. h 1077
276O.e+ea KL'"•+l, Swe 717 ISi Er S+aneL 1500 NW.7N Set
W+Cd+. ML 110 5 6 7 7 71 LYS.. Fbila 11D6K+1 Wq ib~8 1111fa677
The grant application needs to be signed by the Mayor and submitted to the Departmerrt of
Community Affairs before January 30, 1997. At this time, we would like the approval and
authorization for the Mayor to sign the application.
RECOMMENDATION: The Police Department recommends that the City Commission authorize
the Police Department to apply for the grant, including authorization for the Mayor to sign the
appropriate paperwork.
ATTACHMENTS: See Cover Letter from the ep ~ent of Community Affairs
REVIEWED BY CITY MANAGER:
AGENDA ITEM #:
1,
~-IZ-9~'
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Grant Reque~stt,~~
DATE: December 3 , 10 997
SUBMITTED BY: David E. Thompson, Director of Public Safety
BACKGROUND:
The State of Florida has received federal funding which will be administered through the
Department of Community Affairs. The allocation available for the City of Atlantic Beach is
$10,000 for 1997/98, and it requires a ] 0% match from the City. These funds may be spent for a
variety of law enforcement projects, and the Atlantic Beach Police Department would like to
apply for these funds. See the Attachments for further details.
One of the approved areas for this funding includes, "Procuring equipment, technology, and other
material directly related to basic law enforcement functions." In the Police Department, we
would like to apply this to the purchase of new reporting software.
Our existing reporting system is about ten years old, and it is dependent on the use of laptop
computers for the collection of information and data. However, the original laptop computers are
archaic by current standards and we are unable to obtain parts to work on them. They are
breaking down constantly, and we are reaching a point where we wdl no longer be able to keep
the system operational. We have also found that there are better ways to capture the information
and retrieve it than utilizing the existing system.
It is our objective to eliminate the use of the laptop computers, and utilize the PC Workstations
and network that aze already in existence. This will greatly enhance our ability to electronically
capture, input, review, transfer, manipulate, and utilize information, while eliminating the need
for copying vast amounts of paperwork. The advantages of revising the reporting software are
numerous.
In terms of funding, it has been our plan to utilize contraband/forfeiture money and Project
Generated Income from previous grants for this project. This will avoid, or at least greatly
reduce, the use of general fund expenditures for this project.
At this time, the Police Departmen? is researching and evaluating a variety of reporting systems.
If this grant is approved, then it will cover a significant part of the purchase of new reporting
software.
DRAFT
12/3/97
Mayport Waterfront Partnership Project Proposal
Project Cost Estimates:
The following estimates are necessary to complete the proposed project:
1. Clean up grounds/pazking azea ($500) I - 2 days
2. Clean and paint building ($2,000) 1 week
3. Interior renovation ($1,000) 1 - 2 weeks
4. Install security system ($500) 1 - 2 days
5. Signage construction ($3,000) 3 - 4 weeks
6. Exterior repairs ($2,000) 1 week
Partial use, no more than $1,000, of the initial grant funding will be used for the cost of printed
materials for the promotion and advertisement of the MaypoR Waterfront Partnership. These
printed materials will consist of brochures, informational flyers, and publications that will
enhance the promotion of community events related to the goals of the Partnership.
Proiect Match (In-kindl
The in-kind match requirement of 52,000 for the proposed project will come from the following
donated items and services:
1. Building and property for the Mayport Waterfront Partnership office with athree-year
lease at one dollaz per year.
2. Carpeting for the building interior.
3. Lazee conference table and chain to be used for meetings:
4. Utilities paid for three years.
5. Grounds maintenance (clean up) by Hornblower Feny Service.
6. Air conditioning and heating equipment donated by local business owners.
7. Office furnishings from City of Jacksonville.
Proiect Manaeer
Daphne Summers Schmidt
Program Director
Mayport Waterfront Parmership
Planning and Development Departmens
128 East Forsyth Street
Jacksonville, Florida 32202
Tel. (904) 630-1446
Fax (904)630-2912
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B. Project Tinte fiames: The proposed time fiatrre for project itnplerrtentation and
completion, including estimated starting and ending dates for the project as a whole, as
well as, any important milestones.
C. Project Cost Estimates: Total estimated cost figures for the proposed project,
including abreakdown of in-kind contnbutions (type and estimated value), matching
funds and grant funds.
D. Project Match: Documentation of the proposed 20% match. Please note that other
federal funds may not be used as match. The match can include in-kind services as
appropriate.
E. Project Manager: Name, title, address and phone number of the person who will be
responsible for implementing the project for the local community.
4. The grant monies of this agreement represent a fixed fee contract. Prior to submitting a request
for payment for work completed under this Agreement, the SUBGRANT RECIPIENT must
approve in writing the proposed Project and I*.etns as provided for above. The Subcontractor will
be paid upon completion of the items outlined in thu Attachment A..
DRAFT
12/3/97
ATTACFIMENT A
Mayport Waterfront Partnership Project Proposal
The Mayport Waterfront Partnership, City of Jacksonville, is requesting the initial $10,000 of
grant fimding from the Waterfronts Florida Partnership to complete the first year goals of the
program. The purpose of the request is to allow the project to create a visual and physical
presence in the Village of Mayport that will bring recognition and enhaacemrnt to the project
area.
Program Activity Desien
A local business owner in Mayport has donated a building for use as an office for the program
director, a meeting place for the Mayport Waterfront Partnership and as information center. The
building, once used for commercial fish and shrimp sales, will be leased to the Mayport
Waterfront Partnership for one dollar a year. The central location will allow public access to
program information and will encourage participation by the local community and sturounding
azea. The building site is on the main road running east through the center of the village
traveling through the working waterfront area, northeasterly toward the Ferry slip. It is
envisioned that this facility will become the center of waterfront news, a key source of
advertisement and promotion for the Village of Mayport's Waterfront Partnership program.
The building is in good working order, but it is in need of general repairs, carpeting, window
furnishings, and new paint. Furniture for the office will come from the City of Jacksonville. A
large meeting table and chairs will also be donated to the building. Air and heating equipmrnt
among other items will be donated by local businesses. The interior walls will display historical
pictures and maps of the Mayport community and the working waterfront to encourage local
community interest and involvement in the project. A diagram of the building layout is shown
on page two.
The pazking area in front of the building is easily accessible from Mayport Road and has ample
number of spaces. The ramped walkway up to the front entrance is handicap accessible. A sign
identifying the Mayport Waterfront Partnership will be placed in front of the building, in easy
view from the roadside. A press release and a grand optnin~ of the information center will be
planned as a special event for the Mayport Waterfront Partnership program kick-off.
Proiect Timeframe
Upon approval, the proposed project should be compltted within Lrce months after receipt of
the initial $10,000 funding.
Attachment A
"SCOPE OF WORK"
1. The SUBCONTRACTOR will design a specific Project, which:
will promote public interest in the Waterfronts Florida tazget area (the "tazget azea'
as defined in the Waterfront Grant Application including, any amendments to such azea as agreed
to in writing between the Subgrant Recipient and the Subcontractor); or.
makes a visible change in the tazget area aitned at directing attention towazd the
revitalization and/or integration and development of a sustainable waterfront community.
2. The SUBCONTRACTOR shall first prepaze and submit to SUBGRANT RECIPIENT for
review and approval a Project Abstract, which shall include a written description of the proposed
Project and will explain how the Project will improve, enhance or focus public interest toward the
designated Waterfronts Florida tazget area.
3. Upon approval of the Project Abstract by the SUBGRANT RECIPIENT, the
SUBCONTRACTOR shall prepaze and submit the following Items for review and approval by the
SUBGRANT RECIPIENT:
A. Site Plan and/or Program Activity Design (whichever is applicable): Include details
(drawing if applicable and a verbal description) of the proposed a:.tivity within the
designated Waterfront Florida tazget azea, showing the project's relationship to other
facilities and general program objectives. The plan shall contain sufficient detail to
illustrate the specific location and dimensions of the project, relationship to natural on-site
features, construction materials (if applicable). and other relevant features (access,
drainage, parking etc.).
29
project will not be closed out until the Subcontractor has satisfied all close-out requirements in
one final Financial Close-Out Package. .
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by then
undersigned officials as duty authorized:
Subcontractor:
BY:
Name and title:
Date:
SAMAS ~ FID#
Subgrattt Recipient (1000 Friends of Florida)
BY:
Name and Title:
Date:
23
(26) NON PROCUREMENT DESA_RMFNT ,AND SUSPENSION
The Subcontractor agrees to comply with 15 C.F.R Park 26. These procedures require
the Subcontractor to certify it shall not enter into any lower tiered covered transaction with a
person who is debarred from participating in this covered transaction, artless authorized by the
Subgrant Recipient.
(27) NON-SUPPLANTING
Funds made available under the Coastal Zone Management Act of 1972, as amended, may
not be used so as to supplant state funds or other funds that would be available for these projects
and activities in the absence of such funds for Coastal Zone Management Frogram activities. The
FCMP funds may be used to increase, not supplant, such state funds or other funds available for
coastal zone management.
(28) SITRSTANTiVE INVOLVEMENT
A recipient of this Agreement may not act merely as a "straw party" for another
organization. The application must show that the Subcontractor plans to have substantive
involvement in the project to be accomplished, not to act merely as a conduit of funds to another
organization. However, applications tnay provide for third parties to perform certain project
activities.
(29) PRO?ECT CLOSE-OUT
Project funds which have been properly obligated by the end of the subgrant funding
period must be expended within forty-five (45) days. Any funds not expended at the end of the
forty-five (45) day period will lapse and revert to the Subgrant Recipient. A subgrant funded
22
(2j) Fnt tai EMPLOYMENT OPPORTUNITY (FEOI
All Subcontractors must comply with the following nortdiscriminationrequIrements. By
signing this Agreement, the Subcontractor agrees to comply with the following statutes.
regulations, and Executive Order:
The Subcontractor agrees to comply with Title VI of the Civil Ri¢hts Act of 1964 (42
U.S.C. 2000D et seq.) prolu'biting discrimination under Federally assisted programs on the
grounds of race, color or national origin and Department of Commerce regulations implementing
Title VI (1 j C.F.R Part 8);'fitle 1X of the Education Amendments of 1972, as amcnded, (20
U.S.C. 1681 et seq.) prohibiting discrimination on the basis of sex in Federally assisted education
programs or activities; Section 504 of the Rehabilitation Act of 1973 (24 U.S.C. 794) prohtbiting
discrimination under any program or activity receiving Federal financial assistance on the basis of
handicap and Department of Commerce regulations implementing Section 504 (1 j C.F.R Part b);
the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.) proln`biting
discrimination on the basis of age in programs or activities receiving Federal 5nancial assistance
and Department of Commerce regulations implementing the Act (1j C.F.R Part 20); Part III of
Executive Order 11246 (30 F.R 12319, September 2j, 1965) as amended by Executive Order
11375 (32 F.R 14303, October 17, 1967) requiring Federally assisted construction contracts to
include the provisions of 203 of the Executive Order and the regulations of the Department of
Labor implementing the Executive Order with which the Department of Commerce and its
recipienu must comply (41 C.F.R. 60-1.4(b)); any other regulations implementing these statutes
and orders.
21
acknowledgment must include the following explicit statement or its equivalent.
except if clearly unnecessary or inappropriate because of the nature of the subject
matter:
"The opinions expressed in this (e.g., movie, video, slides. etc.) do not
necessarih• reflect the views of the National Oceanic and Atmospheric
Administntion."
If the nature of the audiovisual is such that it is not intended for presentation to the
general public, the following statement, or its equivalent, must be urcluded at the
work:
"The National Oceanic and Atmospheric Administration has not approved
this (e.g., movie. video, slides, etc.) for presentation to the general public."
(24) STATEb"GI~TT OF FCbfD IN PAR NTA DOLLAR A_MOUN'I'
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents descnbing projects or programs funded in whole or in part with FCMP funds, all
Subcontractors receiving these FCMP funds, including but not limited to state and local
governments, shall cleazly state:
A. The percentage of the total cost of the program or project that shall be 5nanced
with FCMP funds; and
B. The dollar amount of FCMP funds to be expended on the project or program.
20
"A publication (or report) fiu~ded in part by the Florida Department of Community
Affairs, Florida Coastal Management Program, pursuant to National Oceanic and
Atmospheric Administration Award No. NA77OZ0183. The views expressed
herein aze those of the author(s) and do not necessarily reflect the views of the
Waterfronts Florida Partnership. State of Florida. NOAA or any of its
subagencies." The next printed line shall identify the month and year of the
publication.
C. Audiovisuals
Subcontractor must acknowledge NOAA support on any audiovisual (e.g., movie,
video, slides, etc.) which is produced with financial assistance. Unless required under
special temu of this Agreement, this requirement does not apply to audiovisuals produced
as reseazch instruments or for docurrrenting experimentation or findings and which aze not
intended for presentation to the general public. The Subcontractor must meive approval
from the Subazant Recipient. FCMP and NOAA before its Snal production and
distribution of any audiovisual (e.g., movie, video, slides, etc.) funded under this
Agreement. Please schedule at least thirty days for this approval. The Subcontractor
must also provide the Subgrant Recipient and the FCMP with shooting scripts, credit
NOAA as a funding source, and provide two (2} copies of the audiovisual (e.g., movie,
video, slides. etc.) upon completion.
D. Disclaimers
The acknowledgment must not represent or suggest in any way that the views
expressed are those of the Federal Government. For audiovisuals, the
19
The Subcontractor shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property famished by the Subgrartt Recipient,or.purchased pursttant to this
Agreement according to federal property managetttent standazds set forth in OMB Circular A-110
and 15 C.F.R Part 24. This obligation continues as long as the Subcontractor retains the
property, notwithstanding expiration of this Agreement.
(21) DI=PLTTFS
The Subgrant Recipient shall make a decision in writing when responding to any disputes.
disagreements or questions of fact arising under this Agreement and shall distnbute its response
to all concerned parties. The Subcontractor shall proceed diligently with the performance of this
Agreement according to the Subgrant Recipient's decision.
(22) CONFERENCES AND INSPFCTION OF WORK
Conferences tray be held at the request of any party to this Agreement. At any time, a
representative of the Subgrant Recipient, Department of Community Affairs, U. S. Department of
Commerce, or the National Oceanic and Atmospheric Administration (NOAA) or all, have the
privilege of visiting the project site to monitor. inspect and assess work performed under this
Agreement.
(23) yr rur trATIONS AND AtT1~IOVISUALS
A. Before publishing or printing a final draft of any report requ'ued under, or pertaining to
this Agreement, such draft shall be sent to the Subgrant Recipient for review and approval.
B. Publications, printed reports or materials must include the NOAH logo (contact the
Subgrant Recipient or the FCMP to get a copy) and the following statement on the cover or 5rst
page:
18
governing body has authorized, by resolution or otherwise, the execution and acceptance of this
Agreement with all covenattts and assurances contained herein. The Subcontractor also certifies
that the undersigned possesses the authority to legally execute this Agreement and bind
Subcontractor to the terms of this Agreement.
(18) COh"*."~NCEMENT OF PRO?ECT
If work to be performed as part of this Agreement has not commenced within sixty (60)
days aRer execution of this Agreement, the Subcontractor shall send a letter to the Subgrant
Recipiem indicating the steps which were taken to initiate the project and the reasons for the
delay. The Subcontractor must also request a new expected project start date, along with the
revised schedule for completion of project tasks.
Upon receipt of the letter, the Subgrant Recipient shall determine whether the reason for
delay is justified or shall, at its discretion, unilaterally terminate this Agreement. The Subgrant
Recipient tray extend the starting date of the project beyond the sixty (60) day period, where
warranted by extenuating circumstances. but only by formal written modification of this
Agreement.
(19) S[1BCONfRACTORS
The Subcontractor tnay not further subcontract the work to be perfotrncd under this
agreement, or assign any rights or obligations under this agreement.
(20) PROPERTY ACCOUNTA3ILITY
The Subcontractor agrees to use all non-expendable property for coastal management
purposes during its useful life or request disposition from the Subgrant Recipient and the Florida
Coastal Management Program (FCMP) at the Department of Community Affairs.
17
(a) If the Subcontractor brings to the performance of this Agreement apre-existing patent
or copyright, the Subcontractor shall retain all rights and entitlcments to that pre-existing patent
or copyright unless the Agreement provides otherwise.
(b) If any discovery or invention arises or is developed in the course of or as a result of the
work or services perfctmed under this Agreement, or in anyway connected herewitlt. the
Subcontractor shall refer the discovery or invention to the Subgtant Recipient for a determination
whethec patent protection will be sought in the name of the State of Florida. Any and all patent
rights accruing under or in connection with the performance of this Agreement are hereby
reserved to the State of Florida. In the event that any books, manuals, 51ms, or other
copvrightable material aze produced, the Subcontractor shall notify the Subgrant Recipient. Any
and all copyrights accruing under or in connection with the performance of this Agreement aze
hereby reserved to the State of Florida.
(c) Within thirty (30) days of execution of this Agreement, the Subcontractor shall
disclose all intellectual properties relevant to the performance of this Agreement which he or she
knows or should know could give rise to a patent or copyright. The Subcontractor shall retain all
rights and entitlements to any pre-existing intellectual property which is so disclosed. Failure to
disclose will indicate that no such property exist. The Subgrant Recipient shall then, under
pazagraph (b), have the right to all patents and copyrights which occur during the perfortnartce of
the Agreement.
(17) LEGAL AUTHORIZATION.
The Subcontractor certifies with respect to this Agreement that it possesses the legal
authority to receive the funds to be provided under this Agreement and that, if applicable, its
16
(c) This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352. Title 31, U.S.
Code. Any person who fails to file the required certification shall be subject to a civil penalty of
nit less than $10,000 and not more than $100,000 for each such failure.
(d) The Subcontractor agrees to comply with Section 319 of Public Law 101-121
set forth in "Government-wide Guidance for New Restriction on Lobbying; Interim Final
Guidance," published on December 30, 1990, Federal Register.
(e) Each Subcontractor to whom FCMP funds of $100,000 or more are awazded
shall file the most current edition of Form CD-511 (Certification and Disclosure Form). This
certification is a material representation of fact upon which reliance was placed when this
Agreement was executed. Any Subcontractor who fails to 51e the required certification is subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each fa$ute to SIe.
[State Lobbvine Prohibition]
(fj No funds or other resources received from the Subgrant Recipient in
connection with this Agreement may be used directly or indirectly to influence legislation or any
other official action by the Florida Legislature or any state agency.
(16) COPYRIGHT. PATENT AND TR.A~EMaux
Subcontractor agrees to be bound by the following terms and conditions:
If applicable to this Agreement, ownership of materials, discoveries, inventions and resuhs
developed, produced, or discovered subordinate to this Agreement is governed by the terms of
OMB Circular A-I 10 and IS CFR Part 24.
15
U.S.C. Section 1324a(e) [Section 274A(e) of the Iaunigration artd Nationality Act ("INA")]. The
State of Florida shall consider the employment by any contractgr or subcontractor of
unauthorized aliens a violation of Section 274A(e) of the INA Such violation by the
Subcontractor of the employment provisions contained in Section 274A(e) of the INA shall be
grounds for unilateral cancellation of this Agreement by the Subgrant Recipient.
(15) uFCTRICTIONS ON LOBBYING
(Federal Lobbvin¢ Reer*,ctionsl
The Subcontractor certifies, by its signature to this Agreement, that to the best of
his or her knowledge and belief:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf
of the Subcontractor, to any person for influencing or attempting to influence an of5cer or
employee of any agency, a member of Congress, an ofFcer or employee of Congress, or an
employee of a member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment or modification of any Federal
contract, grant, loan or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an of5cer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an employee of a member
of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the
Subcontractor shall complete and submit Standazd Form-LLL, "Disclosure Fotm to Report
Lobbying," in accordance with iu instructions.
19
(13) FiT>,mING/CONSIDER?TION
(a) This is a 5xed fee Agreement. As consideration for performance of work
rendered under this Agreement, the Subgrant Recipient agrees to pay a 5xed fee up to S 10,000.
Payment will be made in accordance with the provisions of Attachment A.
(14) CTANDrLRi, CONDITIONS.
The Subcontractor agrees to be bound by the following standard conditions:
(a) The 1000 Friends of Florida's performance and obligation to pay under this
Agreement is subject to available Coastal Zone Management Act funds.
(b) All bills for fees or other compensation for services or expenses shall be
submitted in detail sufficient for a proper preaudit and postaudit thereof.
(c) If otherwise allowed under this Agreement, all bills for any travel expenses
shall be submitted in accordance with s. 112.061, Fla. Star.
(d) The Subgrant Recipient reserves the right to unilaterally cancel this Agreement
for refusal by the Subcontractor to allow public access to all documents, papers, letters or other
material subject to the provisions of Chapter 119, Fla• Stat•, and trade or received by the
Subcontractor in conjunction with this Agreement.
(e) If the Subcontractor is allowed to temporarily invest any advances of fiords
under this Agreement, any interest income shall either be returned to the Subgrant Recipient or be
applied against the Subgrant's Recipient's obligation to pay the contract amount.
(f) The State of Florida will not intentionally award or authorize the awazd of
publicly-funded contracts to any contractor or subcontractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
13
(c) In the event the audit shows that the entire funds disbursed hereunder, or an}•
portion thereof. were not spent in accordance with the conditions of this Agreement, the
Subcontractor shall be held liable for reimbursement to the Subgrant Recipient of all funds not
spent in accordance with these applicable regulations and Agreement provisions within thirty (30)
days after the Subgrant Recipient has notified the Subcontractor of such non-compliance.
(d) The Subcontractor shall retain all financial records, supporting documents,
statistical records, and any other documents pertinent to this contract for a period of three years
after the date of submission of the final expenditures report. However, if litigation or an audit has
been initiated prior to the expiration of the three-year period, the records shall be retained until
the litigation or audit findings have been resolved.
(e) The Subcontractor shall have all audits completed by an independent certified
public accountant (IPA) who shall either be a certified public accountant or a public accountant
licensed under Chapter 473, Fla. Slat. The IPA shall state that the audit complied with the
applicable provisions noted above.
(f) The audit is due twelve (12) months after the end of the Subcontractor's fiscal
yeaz or by the date the audit report is issued by the state Auditor General, whichever is later.
(g) An audit performed by the State Auditor General shall be deemed to satisfy
the above audit requirements.
(12) TFRMS POND CONDITIONS.
This Agreement contains all the terms and conditions agreed upon by the parties.
12
(11) ~JDIT RFO JiRFMFMS. _
(a) The Subcontractor shall also provide the 5ubgrattt Recipient with the records,
reports or financial statements upon request for the purposes of auditing and monitoring the fitnds
awarded under this Agreement.
(b) The Subcontractor shall provide the Subgrant Recipient with an annual
financial audit report which meets the requiremenu of Sectioas 11.45 and 216.349, Fla. Stat•, and
Chapter 10.550 and 10.600, Rules of the Auditor General, and, to the extent applicable, the
Single Audit Act of 1984, 31 U.S.C. ss. 7501-7507, OMB Circulars A-128 or A-133 for the
purposes of auditing and monitoring rite funds awarded under this Agreetrtent. The fitnding for
this Agreement was received by the Subgrant Recipient as a grant and aid appropriation.
1. The annual fitiartcial audit report shall include all management letters
and the Subcontractor's response to all findings, including corrective actions to be taken.
2. The annual financial audit report shall include a schedule of financial
assistance specifically identifying all Agreement and other revenue by sponsoring agency and
Agreement number.
3. The complete financial audit report. including all items specified in (11),
shall be sent dQectly to:
Vivian Young
1000 Friends of Florida
P.O. Boz 5948
Tallahassee. Florida 3131.1-598
11
(c) No waiver by the Subgrant Recipient of any right or remedy granted hereunder
or failure to insist on strict perfotirtartce by the Subcontractor shall affect or extend or act as a
waiver of any other right or remedy of the Subgrant Recipient hereunder. or affect the subsequent
exercise of the same right or remedy by the Subgmnt Recipient for any further or subsequent
default by the Subcontractor. Any power of approval or disapproval granted to the Subazartt
Recipient under the terms of this Agreement shall survive the terms and life of this Agreement as a
whole.
(d) The Agreement may be executed in any number of cctraterparts, any one of
which tray be taken as an original
(e) The Subcontractor agrees to comply with the Americans nth Disabilities Act
(Public Law 101-336, 42 U.S.C. Section 12101 et sec"), if applicable, which prohibits
discrimination by public and private entities on the basis of disability in the azeas of employment,
public accommodations, transportation, State and local government services, and in
telecommunications.
(f) A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime tray not submit a bid on a contract to provide any
goods or services to a public entity, tray not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to a public entity, tray not be awarded or perform work as a contractor. supplier,
subcontractor. or consultant under a contract with a public rntity, and may not transact business
with any public entity in cxcess of Category Two (S 15,000 in Sept. 1996) for a period of 36
months from the date of being placed on the convicted vendor list.
10
Daphne Summers Schmidt
Program Director
Niayport waterfront Partnership
City of Atlantic Beach
(d) In the event that different representatives or addresses are designated by either
party after execution of this Agrcement, notice of the name, title and address of the
new representative will be rendered as provided in (9)(a) above.
(10) OTFTFR PROVISIONS.
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Subcontractor in this
Agreement, in any subsequent submission or response to Subgtant Recipient request, or in any
submission or response to fulfill the requirements of this Agreement, and such information,
representations, and materials are incorporated by reference. The lack of accuracy thereof or any
material changes shall, at the option of the Subgrant Recipient and with thirty (30) days written
notice to the Subcontractor. cause [he termination of this Agreement and the release of the
Subgrant Recipient from all its obligations to the Subcontractor.
(b) This Agreement shall be construed under the laws of the State of Florida, and
venue for any actions arising out of this Agreement shall lie in Leon County. If any provision
hereof is in conflict with any applicable statute or rule. or u othcrwise unenforceable. then such
provision shall be deemed null and void to the extent of such conflict, and shall be deemed
severable. but shall not invalidate any other provision of this Agreement.
9
(e.) This Agreement may be terminated by the written mutual consent of the
parties. -
(f) Notwithstanding the above, the Subcontractor shall not be relieved of Lability
to the Subgtant Recipient by virtue of any breach of Agreement by the
Subcontractor. The Subgrattt Recipient may, to the extent authorized by law.
withhold any paymenu to the Subcontractor for purpose ofset-off until such time
as the exact amount of damages due the Subgtant Recipient from the
Subcontractor is determined.
(9) NOTICE aN~? CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing,
either by hand delivery, or first class, certified mail, return receipt requested, to the
representative identified below at the address set forth below and said notification
attached to the original of this Agreement.
(b) The name and address of the representative of the Subgrant Recipient:
Vivian Young
1000 Friends of Florida
P.O. Box 5948
Tallahassee, Florida 32314-5948
(c) The name and address of the Representative of the Subcontractor responsible
for the administration of this Agreement is:
limited to, requesting additions( information from the Subcontractor to
determine the reasons for or the extent gfvon-compliance or lack of
performance, issuing a written warning to advise that more serious
measures (nay be taken if the situation is not corrected, advising the
Subcontractor to suspend. discontinue or refrain from incurring costs for
any activities in question or requiring the Subcontractor to reimburse the
Subgrant Recipient for the amount of costs incurred for any items
determined to be ineligible;
v. Exercise any other rights or remedies which (nay be otherwise available
under law;
(b) The Subgranr Recipient may terminate this Agreement for cause upon such
written notice as is reasonable under the circumstances. Cause shall include, but
not be limited to, misuse of funds; fraud; lack of compliance with applicable rules,
laws and regulations; failure to perform in a timely manner; and refusal by the
Subcontractor to permit public access to any document, paper, letter, or other
material subject to disclosure under Chapter 119, Fla. Stat•> as amended.
(c) Suspension or termination constitutes final agency action under Chapter 120,
Fla. Stat., as amended. Notification of suspension or termination shall include
notice of administrative hearing rights and time franres.
(d) The Subcontractor shall return funds to the Subgrant Recipient if found in
non-compliance with laws, rules, regulations governing the use of the funds or this
Agreement.
is sent by the Subgrant Recipient:
3. If any reports required by this Agreement have not been submitted to
the Subgrant Recipient or have been submitted with incorrect, incomplete or insufficient
information;
4. If the Subcontractor has failed to perform and complete in timely
fashion any of the services required under included in Attachment A of this Agreement.
5. Upon the happening of an Event of Defauh, then the Subgrant Recipient
may, at its optio4 upon written notice to the Subcontractor and upon the Subcontractor's fitilure
to timely cure, exercise any one or more of the following remedies, either concurrently or
consecutively, and the pursuit of any one of the following remedies shall not preclude the
Subgrant Recipient from pursuing any other remedies contained herein or otherwise provided at
law or in equity:
i.. Terminate this Agreement, provided that the Subcontractor u given at
least fifteen (15) days prior written notice of such termination. The notice
shall be effective when placed in the United States mail. first class mail,
postage prepaid, by registered or certified mail-return receipt requested, to
the address set forth in paragraph (9) herein;
ii. Commence an appropriate legal or equitable action to enforce
performance of this Agreetent;
iii. Withhold or suspend payment of all or any part of a request for
payment;
iv. Exercise any corrective or remedial actions, to include but rrot be
of the subcontractors's performance of work trader this Agreement, to the extent allowed and
required by law.
(81 DFFALTi T• REMEDIES• TERIviTNATION.
(a) If the necessary funds are not available to fund this agreement as a result of
action by the Florida Legislature, the State of Florida Office of the Comptroller or the federal
Office of Management and Budgeting, or if any of the following events occur ("Events of
Default"), all obligations on the part of the Subgrant Recipient to make any further pavment of
funds hereunder shall, if the Subgrant Recipient so elects, terminate and the Subgrant Recipient
may, at its option, exercise any of its remedies set forth heroin, but the Subgrant Recipient may
make any payments or parts of payments after the happening of any Events of Default without
thereby waiving the right to exercise such remedies, and without becoming liable to make any
further payment:
1. If any warranty or representation made by the Subcontractor in this
Agreement or any previous A¢reement with the Subgrant Recipient shall at any time be false or
misleading in any respect, or if the Subcontractor shall fail to keep, observe or perform any of the
terms or covenants contained in this Agreement or any previous agreement with the Subgrant
Recipient and has not cured such in timely fashion, or is unable or unwilling to meet its obligations
thereunder;
2. If any material adverse change shall occur in the financial condition of
the Subcontractor at any time during the term of this Agreement from the financial condition
revealed in any reports filed or to be filed with the Subgrartt Recipient, and the Subcontractor fails
to cure said material adverse change within fifteen (15 j days from the tirre the date written rw[ice
5
Budget; and any Special Award Conditions. Subcontractor's record keeping shall be conducted
so as to allow the Subgrant Recipient or the Department to comply with those authori[ies.
(6) MONITORING.
The Subcontractor shall constantly monitor its performance under this Agreement
to ensure that performance goals are being achieved. Such review shall be made for each function
or activity set forth in Attachment A to this Agreement.
(7) i.I~IT.ITY.
(a) Except as otherwise provided in subparagraph (b) below, the Subcontractor
shall be solely responsible to parties hiih whom it shall deal in canying out the terms of this
agreement, and shall save the Subgrant Recipient harmless against all claims of whatever nature
by third parties arising out of the performance of work under this agreement. For purposes of this
agreement. Subcontractor agrees that it is not an employee or agent of the Subgrant Recipient,
but is an independent subcontractor.
(b) Any Subcontractor who is a "state agency or subdivision," as defined in
Section 768.28, Fla. Star., agrees to be fully responsible for its negligent acts or omissions or
torturous acts which result in claims or suits against the Subgrant Recipient, and agrees to be
liable for any damages proximately caused by said acts or omissions. Nothing herein is intended
to serve as a waiver of sovereign immtL~.ity ~~ any Subcontractor to which sovereign immunity
applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State
of Florida to be sued by third parties in any matter arising out of any contract.
(c) The Subcontractor agrees to hold the Department of Community Affairs,
Florida Coastal Management Program harmless against all claims of whatever nature arising out
55,000 or more at the time of acquisition shall be retained for three years after fatal disposition
3. Records relating to real property acquisition shall be retained for three years
after closing of title.
(c) All records, including supporting documentation of all program costs. shall be
sufficient to determine compliance with the requirements and objectives ofAttachment A. and all
other applicable laws and regulations.
(d) The Subcontractor, its employees or agents, including all cottsuhants to be
paid from funds provided under this Agreement, shall allow access to its records at reasonable
times to the Subgtant Recipient or the Department of Community Affairs (hereinafter referred to
as the Department), its employees, and agents. "Reasonable" shall be construed according to the
circumstances but ordinarily shall mean during nortttal business hours of 8:00 a.m to 5:00 p.m,
local time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors
retained by the Subgrant Recipient or the Department.
(e) The Subcontractor must have 5scal control and fund accounting procedures
that assure proper disbursement and accounting of project funds and required match expenditures.
All expenses incurred for the project shall be disbursed according to the provisions at the project
budget, as approved by the Subgrant Recipient.
(f) The Subcontractor acknowledges that the Subgrant Recipient is bound by the
terms and conditions of a grant awazd from NOAA as to this Agreement, including but not limited
to the Department of Commerce Financial Assistance Standard Teens and Conditions; 15 Code
of Federal Regulations Part 24, including specifically 15 C.F.R Section 24.42; 15 Code of
Federal Regulations Part 29a; Office of Management and Budget Circular A-87; the Line Item
(4) MODIFICATION OF AC3 _FR FMFNT_
Either party may request modification of the provisignspf this A¢reement, subject to the
limitatioas provided herein. Modifications which are mutually agreed upon shall be valid only
when reduced to writing, duly signed by each of the parties hereto, and attached to the original of
this Agreement.
(5) RECORD KEEPING
(a) If applicable, Subcontractor's performance under this Agreement shall be
subject to the federal "Common Rule: Uniform Administrative Requirements for State and Local
Governments" (53 Federal Register 8034) or OMB Circular No. A-110, "Grants and Agreements
with Institutions of High Education. Hospitals. and Other Nonprofit Organizations," and either
OMB Circular No. A-87. "Cost Principles for State and Local Governments." OIvfB Circular No.
A-21, "Cost Principles for Educational Institutions," or OMB Circular No. A-122, "Cost
Principles for Nonprofit Organizations." If this Agreement is made with a commercial (for-profit)
organization on acost-reimbursement basis. the Subcontractor shall be subject to Federal
Acquisition Regulations 31:2 and 931?.
(b) All original records pertinent to this Agreement shall be retained by the
subcontractor for three years following the date of termination of this Agreement or of submission
of the final close-out report, whichever is later, with the following exceptions:
1. If any litigation claim or audit is started before the expiration of the three year
period and extends beyond the three year period, the records will be maintained until all litigation,
claims or audit findings involving the records have been resolved.
2. Records for the disposition ofnon-expendable personal property valued at
7A
i-~z-98
1000 Friends of Florida Subgnnt Agreement
n-`_:::~EMENT
THIS AGREEivff:NT is entered into between 1000 Friends of Florida. Inc., hereinafter referred
to as the "SUBGR4NT RECIPIENT." and The Mavoort Waterfront Partnership/City
of Atlantic Beach ,hereinafter referred to as the "SUBCONTRACTOR" for the PROJECT
descnbed herein as Attachment A.
WHEREAS, the SUBCONTRACTOR has been designated by the Florida Department of
Cotttmunity Affairs as a "Waterfronts Florida" community; and
NOW. THEREFORE, in consideration ofthe mutual benefits to be derived here from the
receipt and sufficiency of which are hereby acknowledged, SUBGRANT RECIPIENT and the
SUBCONTRACTOR agree as follows:
(I) SCOPE OF WORK.
The Subcontractor shall fully perform the obligations in accordance with this
Agreement and Attachment A.
(2) INCORPORaTION OF LAWS RULES REGCII-ATIONS AND POLICIES.
Both the Subgrant Recipient and the Subcontractor shall be governed by applicabk
State and Federal laws, rules and regulations and any applicable circulars from the federal Office
of Management and Budget.
(3) PF_RrOD OF AGREENtENT.
This Agreement shall begin upon execution by both panics and shall end June 3G,
:998. uriless terminated earlier in accordance with the provisions of paragraph (8) of this
Agreement.
4A
~-/Z-9~
CITY OF
v~l artcc~! Beack - ~lauda
$,
To: 1in1 Jarboe, City Manager
800 SEMINOLE ROAD
_- ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE (904) 247-5800
FAX (904) 247-5805
SIJNCOAt 852-5800
Prom : Timmy Johnson, Recreation Director,
Re: Usage Report, Community Center, December, `97
Jim, here is a recap of activity at the Adele Grage Community Center for the month of December,
1997.
Group/Event # Mtgs/Events # People %Total Use
THEATER (Room A)
ABET Set Bldg./Performances
Rehearsals and Workshops 42 522 84
Leleche 1 20 3
Narcotics Meeting 4 80 t3
TOTALS 622 100%
MEETIIYC ROOM (Room B)
AA Ivieeting 8 9G 30
Arts & Craft 1 10 3
Board Meetings 10 130 42
Cribbaoe.~Scrabble 6 42 14
State Atty's Mtg. 1 ]0 3
Travel Group 2 24 8
'TOTALS 312 ,100°/.
Total Number of people using the Theater 622 67°/.
Total Number of people using the Meeting Room- 312 33•/.
'Total Number of people using the Adele Grage Community Center - 934 100%
N F I R S "STRUCTURAL FIRE" S TAT I S T I C S
12/01/97 thru 12/31/97
------------- SITUATION ------------- DISTRICT COUNT
it Structure Fire (fire inside bldg) A/B 3
Total Number = 3
Total STRUCTURAL Value Exposed to Fires: $ 367,000
estimated Value Lost to STRUCTURAL Fires: $ 700
NET SAVE: $ 366,300
N F I R S "FIRE SITUATION" S TAT I S T I C S
12/01/97 thru 12/31/97
- ------------ SITUATION ------------- DISTRICT' COUNT
12 Fire outside of structure A/B 1
13 Vehicle Fire A/B 1
NBF 1
15 Refuse or Garbage Fire A/B 2
Total Number = 5
Total Value of Property in Fire Situations: $ ********
Estimated Value Lost: $ 5,750
NET SAVH: $ ********
N F I R S "RESCUE/MEDICAL/FALSE ALARM" S T A T I S T I C S
12/01/97 thru 12/31/97
--- ---------- SITUATION ------------- DISTRICT COUNT
32 Emergency Medical call A/B 66
ABF 5
E41 2
J/B 1
N/B 1
NBF 1
33 Lock-in A/B 2
39 Rescue Call; Vehicle Accident A/B 6
41 Spill/leak with no fire A/B 2
43 Excessive heat A/B 1
44 Power line down; no fire A/B 2
47 Hazardous Material Emergency A/B 1
50 Service Ca11;Undetermined/not class A/B 1
53 Smoke, Odor Removal A/B 1
55 Assist Police A/B 1
AB 1
60 Good Intent Call; Insufficient Info J/B 1
61 Smoke Scare A/B 3
J/B 1
63 Controlled Burning A/B 1
64 Vicinity Alarm A/B 4
69 Good Intent Call; Not Classified A/B 1
73 System Malfunction A/B 1
ABF 1
74 Unintentional A/B 1
99 Mutual Aid, Given E41 2
J/B 6
Total Number = 116
Atlantic Beach Fire Department
T Y P fi O F S I T U A T I O N S TA T I S T I C S
I2.~ - - 3 }97
#Times - -- # Given --- -- - #Received ---
TYPE OF SITUAT ION No Aid Rescue fingine Re scue Bngi ne
'ices ------
------
4 -
- -----
-----
0 ------
------ ----
----
0 --
-- ------
------
0 -------
-------
0 --
--
False Alarms 2 0 0 0 1
)isasters 0 0 0 0 0
/ehicle Fires 2 0 ~ 0 0 0
iaz. Conditions 2 0 0 0 0
3rush/Trash 2 0 0 0 0
liscellaneous 12 0 0 0 1
4utual Aid 0 1 3 0 0
4edical 13 2 0 64 0
Cllegal Burni ng 1 0 0 0 0
Spills/Leaks 1 0 0 0 0
,fines Down 2 0 0 0 0
Totals - -------
41 ------- -----
3 ------ -----
3 ------ ------
64 -------
2 ---
This Last This Mo This Yr Last Yr Yearly
Month Month Last Yr to Date to Date $Change
?fires ---
4 -------
3.2$ ------
4 ----
3.5$
_____
6
_____
4.7$
____
32
______
2.5$
____
38
______
2.9$
_______
-18.8
?alse Alarm 3 2.4$ 4 3.5$ 1 0.8$ 17 1.3$ 34 2.6$ -100.0
)isasters 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ 0.0
/eh Fires 2 1.6$ 2 1.8$ 2 1.6$ 17 1.3$ 11 0.8$ 54.6
iaz. Cond. 2 1.6$ 0 0.0$ 0 0.0$ 5 0.4$ 2 0.2$ 150.0
3rush/Trash 2 1.6$ 2 1.8$ 2 1.6$ 19 1.5$ 21 1.6$ -10.5
4isc. 16 12.9$ 10 8.8$ 40 31.5$ 150 11.6$ 270 20.7$ -80.0
4utual Aid 8 6.5$ 7 6.1$ 0 0.0$ 119 9.2$ 16 1.2$ 643.8
Aedical 82 66.1$ 81 71.1$ 71 55.9$ 879 67.9$ 863 66.2$ 1.9
Cllegal Burn 1 0.8$ 1 0.9$ 2 1.6$ 8 0.6$ 3 0.2$ 166.7
;pill/Leaks 2 1.6$ 2 1.8$ 0 0.0$ 12 0.9$ 14 1.1$ -16.7
lower Lines
--- 2
--- 1.6$
- 1 0.9$ 3 2.4$ 37 2.9$ 32 2.5$ 15.6
Totals
124 ------ --------
114 ------ -----
127 ------ -----
1295 ------ ------
1304 ------- -------
69~ Gw~~
~, CITY OF
~ ~~ - fir,
__~___- "
January 5, 1998
TO: Jim Jarboe, City Manager
THROUGH: David Thompson, Public Safety Duector
FROM: John Ruley, Fire Chief
REF: Monthly Report for December 97
.ATLASTIC BEACH FIRE/RESCCE
Si0 SE~fISOLE ROAD
ATLA\TIC BEACH. R.ORIDA i??:3
TELEPHOSE 19Qt~?J7-i859
Attached is a copy of the data from the run reports for the month of December 1997, and a
comparison of runs for December 1996.
As indicated for the month of December 1997, the Fire Rescue Department responded to 124
calls for service. During the same time last year (December 1996), the Fire Rescue Department
responded to 127 calls for service.
The average response time for the month is about three minutes and is well within the normal
response time to calls within the city.
This month our calls for medical related service are about 66% of our total call volume, or 82
calls. This figure is 5% lower than last year same month. The fire related call percentage for this
month is about 3.2% of our total call volume, or 4 calls. This figure is 2.5% lower than the same
month last year.
At the close of the year 1997, the Fire Rescue Department has responded to 1295 calls for
service. Last year to date, we responded to 1304 calls. The year end figures indicate that we
responded to 0.69% less calls in 1997 then in 1996.
The three structure fires during December represented a total property value of about $367,000.
The estimate damage to the structures was $700. The net property saved was $ 366,300. There
were 5 other fires during the month that were not structures. There was no estimated property
value, however the estimated loss was $ 5,750.
During December, the Fire Department conducted 6 tours of the station, of which 48 children and
adults participated. There were 120 citizens that frequented the station to have their blood
pressure taken.
~A
i- lZ -98
City of Atlantic Beach
City Commission Meeting
Staff Report
AGENDA ITEM: FIItE DEPARTMENT MONTHLY REPORT FOR
DECEMBER 1997
SUBMITTED BY: John Ruley, Fire Chief
DATE: January 5, 1998
Attached is a copy of the montlily report and fire report data.
RECOMMENDATIONS: To have this report part of the consent agenda for the Jangnry ?~
1998 commission meeting.
ATTACHMENTS: Copy of the Fire Department monthly report and fire report data.
RECEIVED BY CITY MANAGER:
AGENDA ITEM NO.
CITY OF ATLANTIC BEACH
Code Enforcement Actrvlty Repoli
October 1, 1997 -December 31, 1997
CODE VIOLATIONS
PREVIOU8 I PRESENT I YEAR TO
MONTH I MONTH I DATE
1 TOTALS I I as ( s' I ;'_'n ', 1
I Complaints in Comp6ence
Number of Complaints Outsfandin9 '~
Proactive Complaitns 24
Reactive Complaints 17
OTHER ACTMTIES: Code Enforcement Board Marsh 3, 1998.
Case #97-6814 -Kevin Rissmiller, 386 Sargo Road -Found in violation of Section 12-1-3 vegetation,
property must be in compliance by 1-12-98;
Case #97-6909 -Evelyn Neigel - 15 Forrestal Circle -Found in violation, in compliance as of 1-6-98.
No tine administered.
Prepared By: Karl W. Grunewa/d
City of Atlantic Beach
City Commission Meeting
Staff Report
Agenda Item :December, 1997, Code Enforcement Report
Submitted By : Kad W. C.mu-ewald, Code Enforcement Officerl~~
Date Submitted: January 7, 1997
Recommendation
Attachmems : Monttily Report
Reviewed By City Manger
Agenda Item No. 4 A
Dote: Jamraryl?,1997
i ~
CITY OF
~tlact~c ~i'eatls - ~latula
800 SE:IIISOLE ROAD
------------- ATLAi\TIC BEACH, FLORIDA 32233-5445
TELEPHOSE i904~ 247-5800
N D U M FAx 1904, aa7-sao5
suxco>I s5z-ssoo
December 31, 1997
TO: Jim Jarboe, City Manager
FROM: Don C. Ford, Building Official C\ /
RE: Building PermRs Report
Please be advised that the following pemnfts were issued in the month of December 1997:
TYPE PERMIT NO. PERMITS PERMIT COST CONST. VALUATION
New Single Family 2 6,519.78 324,191
New Duplexes
New Townhouses
AddRions/Remodels 11 2,100.84 203,868
Swimming Pools 2 60.00 25,000
Commercial 3 307.50 34,400
Garage/Carport 1 30.00 1,631
Fences 3 30.00 7,250
Utilities 12 13,585.00
Reroof 7 175.00 20,565
Sheds 2 62.50 3,300
Wells 2 20.00
Signs 3 60.00
Retaining Wall 1 52.50 5,000
TOTALS 49 23,003.12 625,205
Miscellaneous perm its issued in connection with new construction , additions, remodeling, etc:
Number of Pertnks Permits Costs
Electrical 18 540.00
Plumbing 16 462.00
Mechanical 9 31 g.00
Inspections performed;
Building Concrete Electrical Plumbing Mechanical Misc. Occup. Lic.
38 18 30 20 23 1 16
INFORMATION COMPILED BY PAT HARRIS -BUILDING DEPARTMENT
r ~,
Agenda Item No. ~ A
Date: ! - / z ' ~! $
CITY OF ATLANTIC BEACH
CITY COMMISSION STAFF REPORT
STAFF REPORT
AGENDA ITEM: Building Permits Report December, 1997
SUi'sMITTED BY: Don C. Ford, Building Official ~~
DATE: December 31, 1997
The following is a comparison report of Building Permits for New Single Family,
Duplexes, Townhomes, Remodeling/Additions and New Commercial for years to date
for December 1996 and December 1997:
Year to Date December 1996
TYPE PERMIT NO. PERMITS CONSTRUCTION VALUATION
New Single Family 23 S 3,187,528
Duplexes 21 1,350,809
Townhomes 34 2,546,061
Remodeling/Additions 155 2,310,832
New Commercial 12 959,123
Total 245 S 10,354,351
Inspections: Total 2491
Year to Date December 1997
New Single Family 71 S 5,909,835
Duplexes 14 855,864
Townhomes 5 382,835
Remodeling/Additions 181 1,984,158
New Commercial 15 798,807
Total
Inspections: Total 2411
RECOMMENDATION:
ATTACHMENTS: Building Permit
REVIEWED BY CITY NI
f~~~Zd
for December 1997
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To whom it may concern;
I would respectfully like to raise my objections to parts of the stotmwater drainage
plans presented to you.
I believe that without addressing the reverse tidee actions and dam control of the
retention area you now have from the existing dam at the north end of Selva Marina
Country Club to Sahair drain system, much of the areas having a problem now, will still
have problems with airy hard rains.
Also, I worked for the Atlantic Beach Pubhc Works department from 1962 to
1979. During this time we opened the dam at low tides and closed it before the tide came
back in. Giving us a retention pond from the dam to south of Howell Park. During these
times we cleaned the storm pipes as best we could with nothing but Sre trucks and mud
pumps. At this time what pipe cleaning program does the Public Works have and what
type of equipment do they use? To add new pipes and drains and not clean them on a
regular basis, will do nothing, as they will build up with silt over time. What is really
needed is a Vacuum Jet truck made for these types of jobs. I know there are no clear cut
solutions, but there are a few old ones that can work very well if use correctly and often.
Thank you,
Richard Hilliard
338 11th Street
i ,
report I concur with, there are however, I believe,
conflicting statements and some ambiguities which have led
to misinterpretations already.
Due to the pressing time and the absence of our chair,
Mr. Borno, during the week before our deadline we as a
committee did not have the opportunity to draft the report
as a team and clearly reach consensus. This left the task
for Mr. Borno to shoulder himself- trying to marry the
different ideas into one. I am sure that this discussion of
alternatives would be better served if the commission ,along
with the members who have served on the Review Committee,
met in a workshop session outside the commission chambers in
a free exchange of ideas and questions with the outcome
being a greater clarity for the alternative recommendations.
In this context I believe it is now the time to receive some
independent, outside mediation to assist us in reaching a
consensus. I am speaking for the Friends of Howell Park, as
well as many citizens, when I say that we need someone with
the technical knowledge and an unbiased viewpoint to assist
us in making an intelligent, responsible decision for our
communities stormwater management system.
In addition, I wish to make it clear that I personally
as well as the Friends of Howell Park do not support any
alternative design that negatively impacts the park. With
other solutions available to us there is no rationale to
digging out the park, placing new ditches, constructing
retention ponds or any other engineered use of the park that
further encroaches into an area that was to remain in a
natural state for the benefit of all. There is a way to
constructively, creatively use the park to capture more of
its natural storage capacity for water retention and at the
same time increase its recreational potential.
Sincerely,
Cindy C r
Chair
Friends of Howell ark
•~
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CINDY COREY
394 Eighth Street
Atlantic Beach, F1 32233
January 5, 1998
City Commission
City of Atlantic Beach
800 Seminole Beach Road
Atlantic Beach, FL 32233
Dear Mayor Shaughnessy and Commissioners Beaver, Borno,
Meserve and Mitchelson,
I wish to address you regarding the Howell Park Review
Committee's Final Report and Recommendations to the
Commission. I have some concerns regarding the
interpretation of this report and what action you may take
relative to your understanding of what the report states.
During the course of our work on the committee I felt
the big responsibility to quickly identify an alternative
approach *_o stormwater management that would obviate the
need for stormwater retention ponds in Howell Park (and in
the city or parks period). I have been encouraged all along
that this was a reasonable, obtainable goal through
conversations I have had with Carla Palmer, Chief Engineer
for the St. Johns Water Management District and certainly
many citizens in our community who posses much more
expertise and experience than I when it comes to drainage
issues. I am personally thankful and moved that so many
people have given up their time and resources to support a
cause I have felt was important enough to stop and re-
address, namely the current design of the Stormwater
Improvement Project.
In addition to the many conversations I have had, I
have also done a fair amount of research and reading on the
subject of urban stormwater management and it is clear that
this issue is a pressing one all over the world. Many
communities are facing the hard decisions we face to find an
environmentally responsible way to manage the rainwater we
have displaced by development. In our case, many things are
at stake- individuals whose properties are now retaining
water, the health of the receiving waters of our polluted
runoff and the value of trees, wildlife and undisturbed park
land.
This brings me bacY, to the Howell Park Review Committee
Report. While most of the stormwater approaches in the
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1 year 1.000
.,~
%
5 Year 0.930~3.9~i .:::~
•~'•
10 year 0.90 => ~'
,>
15
25 year
year
$8
0.863 Cs-`7J
•3~s ~S'.`3 '%
50 year 0.837
100 year 0.799
For time of concentration greater than 120 min., FDOT
intensity duration curves for Zone 1 shall be used.
2.3.3 DESIGN CRSTERIA
2.3.3A General
The minimum acceptable pipe velocity is 2.5 fps
flowing full. If this is a physical impossibility, an
absolute minimum hydraulic velocity of 2.0 feet per
second for Full flow should be obtained. The maximum
velocity shell be kept below 15 fps. The maximum
allowable velocity at the point of discharge is 6 fps
unless energy dissipation is provided. If the outfall
discharges into a still body of water, submergen^_e of
the outfall by at least 2/3 of the diameter may be
considered as energy dissipation.
2.3.3s Pioe and Ooen Chans±els
Design of pipe' and open channels shall be calculated
by application of the Manning Formula and the
Continuity Equation.
V = 1.486 R 2/3 S 1/2
n
Q=AV
Where V =Velocity of flow in feet per second (fps)
~ =Cross-section area of flow (square foot)
R =Hydraulic radius; area of flow divided by
wetted perimeter in feet (a/WP)
S =Slope of hydraulic grade line (feet per foot)
Q =Rate of runoff in cubic feet per second cfs
n = Manning's coefficient of Flow
The maximum allowable velocity for earth-lined ditches
is 2.5 Fps.
2.3.30 Mannin¢ Coefficients
Tvoe Culvert
"n,•
15" to 30" RCP & Concrete Lined Pipe 0.013
36" to 8" RCP 3, Concrete Lined Pipe 0.012
54" and larger RCP (including concrete
box culverts) 0.011
CMP Asphalt Coated - 1 diameter
5 0.013
C.+1P Asphalt Caaced - 1
" diameter 0.014
CMP Asphalt Coated - 21" diameter 0.015
CbSP Asphalt Coated - 24" diameter 0.016
(2.3)-8
2.3.28
2.3.2C
3. Developments with total drainage areas of 40 acres
and greater shall use the SCS method of determining
runoff.
Desien Storm Freauencv
1. For rivers, the 100-year frequency storm shall be
used.
2. Major outfalls.
For canals, waterways, natural drainage streams and
culverts of major outfalls, the 25-year freouency
sS4rm shell be used.
3. Subdivisions
For suburban, subdivision, or medium density areas,
Lhe 5-veer frequency storm with a minimum time of
concentration of 20 minutes shall be used.
4. Urban Areas
When utilizing the rational method for urban areas,
the 5-year frequency storm with a minimum time of
concentration of 10 minutes shall be used.
Coefficient of R~~off
Coefficient of runoff used in the design of drainage
facilities shall be in accordance with sound
engineering practices. The following is a list of
typical rational coefficients for various types of
developments:
Tvme of Deve7ooment ~ Runoff
Swamps lOX
Low Hammocks lj~
Natural Ground 20~
Grassed Recreation Areas j30:
Subdivisions 40S
Apartments 60 to i0:
?ndustrial/Commercial Area 80 to IOC
2.3.2D
~ainf~l~ r~rpnsity
The rainfall intensity -i- in inches per hour for a
given time of concentration. The chart entitled.
"Jacksonville. Florida, Intensity, Duration and
Frequency of Rainfall. U.S. Weather Bureau Gage
Records, 1896-1953: 58 Years. Revised 1974", shall be
used to determine the factor -i-.
Rainfall intensity for time of concentration less than
120 min. shall be calculated by:
i =~
(t•20)e
(2.3)-7
easement and any restriction imposed by the
agreement must also be submitted. Note:
If proposed runoff is to be drained into
state roads or railroad property, a letter
from that agency indicating approval of
such must be submitted prior to drainage
approval.
Sheet drainage: Sheet drainage into public
right-of-way is normally not acceptable.
Increased sheet drainage onto adjacent
private property is not acceptable without
the owners permission.
2. Upland Owner
All water must be accepted from all nplaad
owners. Surma water must be accepted
according to then present land conditions.
When the development constructs a drainage
system to accept the private oft-site
upstream drainage, naleas accepted by the
City ae part of a master plan, the property
owner, the Homeowners Association or other
acceptable entities ae approved by the City
Engineer, shall maintain the system.
(D-1.6.1)
2.3.11 F.;tran~ec
1. All driveway entrances and exits to private
property must be graded so as to prevent
water entering from public streets.
2. Show all existing and proposed entrances
and exits.
3. Show existing and proposed parking layouts.
2.3.1J Valley Gutters
The use of valley gutters is generally
unacceptable. Y.owever. they will be acceptable
across cal-de-sacs of no more Chan 150 feet in
length or as approved by the City engineer.
2.3.2 DESIGN CRITERIA AND FAUATIONS
2.3.2A Desien Methods
1. Cevelopments with less than 10 acres of total
drainage area shall use the rational method of
determining runoff.
2. For developments with total drainage areas between
10 and 40 acres, the engineer may choose between
the rational and SCS methods.
(2.3)-6
City Commission
City of Atlantic Beach
January 5, 1998
Page 3
3 Storm water collection system along Seminole Road and Sherry Drive, and,
along the several lateral streets (i.e., Ahern Street thru 12th Street plus Selva
Marina Circle).
4 Reconstruction of Sherry Drive and a portion of Seminole Road in order to
eliminate a flood containing dike. Flooding endangers the health and safety
of numerous citizens and threatens their properties.
Reconstruction of the several lateral streets (identified above) to provide
downhill flow from East Coast Drive to Sherry Drive and to Seminole Road.
6 Protection of the existing water distribution system and the existing sewage
collection system during construction to assure continued serviceability of
those utilities. dear total reconstruction of these utilities is a waste of funds
and cannot be justified.
In my opinion, the consulting engineers have failed to comply with the Request for
Proposals, their Proposal, ar.d the Professional Services Contract with the City
Accordingly, the Atlantic Beach City Commission is requested to (a) determine the funds
paid to date to the engineers and (b) determine what legal remedies are available if
recovery of funds paid is sought.
Respectfully submitted, "
A'ta W. Potter, 5r.
AWP/mgh
cc: Ms. Maureen King, City Clerk
Attachments: ETM Project Presentation, Page 1
City of Jacksonville "Land Development Procedures
Manual, Sect. 2.3, Pages 6, 7 and 8."
City Commission
City of Atlantic Beach
January 5, 1998
Page 2
Noteworthy, the City of Jacksonville design criteria for SUBDIVISIONS states:
"For suburban, subdivision, medium density areas, the 5-year frequency
storm with a minimum time of concentration of 20 minutes shall be used."
and, for MAJOR OUTFACES states:
"For canals, waterways, natural Drainage streams and culverts of major
ouffalls, the 25-year frequency storm shah be used."
The "engineering plans" provided to you by our consulting engineers (ETM) fail to:
P. Provide "high tide" protection fcr Atlantic Beach.
B Provide positive water level control in the Selva Marina canai, in the Selva
Marina lagoon, and in Howe.; Park.
C Provide positive food control for the Selva Marina Country• Club, and for
many of the citizens and their prcperties located within the "Core City of
Atlantic Beach".
D Provide an effective and cos: ef`cient storm water collection system.
(In my opinion, a storm water collection system that is 200% to 300%
oversized is flawed engineering and is not cost effective.)
In my opinion, proper drainage system design for the City of Atlantic Beach should begin
at the "POINT OF DISCHARGE" and the engineering work should proceed "up stream" to
the most distant point within the drainage basin.
Major items of the Atlantic Beach drainage system should include the following:
1 Drainage control structure (i.e., a dam) complete with automatic high tide
backflow gates.
2 Storm water pumps, which, with automatic controls, will maintain a water
level in the Selva Marina outfall canal, the Selva Marina lagoon, and, in
Howell Park.
. ~,
~~ ~q~
ALAN W. POTTER, SR.
374 Second Street
Atlantic Beach, Fioridt 32233
January 5, 1998
City Commission
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Attn: Mrs . Suzanne Shaughnessy, Mayor
Mr. Richard Beaver, Commissioner
Mr. Mike Borno, Commissioner
Mr. John Meserve, Commissioner
Mr. Theo Mitchelson, Commissioner
Re: Core City Improvemen± Project
City of Atlantic Beach
Dea: Commission=rs:
More than three years ago, the City of Atlantic Peach embarked on a plan to eliminate the
flooding problem that adversely impacted many of the citizens who reside in the "Ce:e
City.'
In December 1995, a Request For Proposals (RFP) was advertised, proposals we:e
received, and (in FAarch 1996) the consulting engineers were hired to desigr: the core city
improvements.
On October 14, 1996. in their Project Analysis. t:ie engineers advised the City Commission
that
"DESIGN STORM: 2 year 24 hour (5 inch with normal tides)"
Of sign~cance is the engineer's reference to "normal tides" rather than extreme high tides
associated with strong northeaster storms.
Tha engineers also advised that for astorm greatr-_r than two year intensity, flooding would
occur.
Q7. When questioned from the floor, Former Mayor Lyman Fletcher
agreed that the opponents to the ETM Plan would not have to
hire their own Engineer. Former Mayor Fletcher indicated
that the City would provide Engineering Services to assist
in seeking alternatives to the ETM Plan. When is this going
to happen ?
Q8. Has the City Engineer been requested to review the "Request
for Proposals" dated December 6, 1995 with all of the
relevant documents to ascertain full compliance ?
Q9. Has the City Attorney been requested to review the Request
for Proposals dated December 6, 1995 with all of the
relevant documents to ascertain full compliance ?
Q10. Where are all of the cost effective solutions that were
proposed by the Consultant ? Where are the Public Relation
Services that are required in the ETM Contract ?
Q11. The ETM plan requires regrading of existing drainage canals.
The ETM Plan also requires expenditures for a control gate
at Pleet Landing that restricts flow to a minimum low water
elevation of 2.00 msl. Shouldn't these expensive work items
be postponed until after the outfall water level control
solution is determined ?
Q12 we need answers in writing from the SJWMD detailing the
minimum acceptable source pollution removal requirements .We
also should be aware of any additional pollution removal
requirements they suggest or recommend that we try to accomplish
? We have already paid for source control technoligy, we haven't
received it.
A tour of the waterway would help to identify and understand the
present conditions. It should be conducted on a rising tide to
confirm the water levels between Howell Park, Plaza, Selva Marina
Country Club, Fleet Landing, A-1-A culvert and Wonderwood Road
culvert. This would include a close look at the restriction at
Fleet Landing. It would also include a close look at the
conditions at SMCC.
This letter is intended as constructive and not destructive of
the design. We all need to work together to get the correct focus
to obtain the best project and in the most cost effective manner.
In closing, I want to thank you again for the opportunity to
present my views, in writing, for the record. I am confident
that each of you will analyze all of the pertinent information
that is available and make your best judgment for the citizens of
Atlantic Beach.
Respectfully Submitted
Joseph E. Posch
~~~ ~~\ ` ~-~' Page 6 of 6
It doesn't matter how big the drainage pipes get in the core
city, they will not be capable of pushing the Atlantic Ocean out
of our city. Properly sized drainage pipes would keep this
project within budget and allow other necessary improvement work
to be undertaken.
There are solutions. We don't need to waste tax dollars.
If one excavated the entire area of the City of Atlantic
Beach down to the Consultant's planned depth of minus
-2.00 msl, the area would quickly fill with water and there would
still be water in the A*_lantic ocean trying to come in.
Commissioners: Please Inquire ! Please Question ! Your
good name is at stake. Are you being properly served !
There are a lot of questions that need to be asked. They were
not asked at the workshop on December 23, 1997. Some questions
are as follows:
Q1. Why has planned work in the Bid-Documents been eliminated
? Is it because the Bid is anticipated to exceed the budget
? Is the remainder of the Storm water Improvement Project
intended to be conducted by CHANGE ORDER ?
who is going to design and Bid the remaining work if the
Consultant has completed his Contracted work as he stated on
12/23/97 ?
Q2. Preliminary Design Services are required to be performed by
ETM. This includes a written report on the findings of the
review including alternative evaluations and preliminary
cost estimates. Has this been accomplished ?
Q3. What is the status of the coordination with the City of
Jacksonville `or the reconstruction of Sherry Drive? If
monies are ng from the City of Jax. for Sherry Drive,
shouldn't monies be identified and be separated from
the core ci ,project to accomplish other needed work ?
Perhaps, the .owering and regrading of Sherry Drive could be
accomplished with Y.he Improvement Project as some have
suggested. The dam effect of Sherry could be eliminated.
Q4 work activities ( ponds, regrading of ditches etc. ) were not
included in the SWMP for our parks. They were also
specifically excluded in the ETM proposal. Why are we now
discussing ponds in our parks and where is the money coming
from to do this work?
Q5. The Consultant is required to take notes of all design/review
meetings held with the City and regulatory agencies. Have
these notes been supplied for review ?
Q6. The ETM Contract requires the impact of curbs and gutters
versus swale section roadways to be analyzed in writing.
Has this report been supplied for review ?
Page 5 of 6
2. DESIGN
a). The Consulting Engineer informed us, at the commission
workshop on Dec. 23, that he has designed oversized
drainage pipes in the Core City to allow for the hydraulic
conditions that will occur when Howell Park is flooded. He
also informs us the larger pipes will move the rainwater
into the already flooded park-lagoon quicker.
MY RESPONSE WOULD HAVE BEEN-We have all heard the expression
" bigger is better however, a consulting engineer is
employed to properly design pipe for size and cost
effectiveness. when Howell Park is flooded others will also
be flooded. Oversized pipe would be a complete waste of
taxpayer dollars.
b). The Consulting Engineer has also planned to enlarge the
culvert at 11th Street. The Consultant and others have
indicated that there are restrictions downstream that need
to be enlarged, namely Wonderwood Road and A-1-A.
MY RESPONSE IS- Larger culverts will also allow water to
back into our drainage system. This must be carefully
reconsidered.
c) The Consulting Engineer has documented many times that
his design is only for a two-year 24 hour storm with
normal tides.
MY RESPONSE IS- The Commissioners are not being very well
served. This may well be irresponsible conduct.
* : ~
COMMISSIONERS !
DO YOU SEE THE RED FLAG WAVING ?
Commissioners ! Please consider your friends and
neighbors at Selva Marina C.C. , they were flooded December
15,16,&17, 1997 The Lagoon water must be controlled to prevent
flooding. The monies presently planned for the oversized pipes
in the Core City could be used to design and construct a water
level control structure.
On one hand you have the Atlantic Ocean trying to come in.
On the other hand you have the Atlantic Beach rain water trying
to get out. With no designed solution, we know who is going to
win. It has been documented for years. The Consultant has
attempted to protect himself. He said flooding will still occur.
There are solutions, however planning and funding still has
to be accomplished for a control structure.
Page 4 of 6
JANUARY 5, 1997
Joseph E. Posch
142 Magnolia Street
Atlantic Beach, Florida 32233
City Commission
City of Atlantic-Beach
800 Seminole Road
Atlantic Beach, Florida 32233
RE: Capitol Improvement Project
City of Atlantic Beach
Attn: Mayor Suzanne Shaughnessy
Honorable Commissioners Beaver, Borno, Meserve, Mitchelson
City Manager Jarboe
City Attorney Jensen
City Engineer Kosoy
City Clerk King
Dear Commissioners:
First and foremost, I would like to thank the Commission for
their patience to allow time for public discussion on this very
important Capitol Improvement Project for this City.
Secondly, Z would ask the Commission to request the
persons that are suffering the flooding damage to be just a
little more patient. A lot of tax dollars are at stake, and there
is a light at the end of the tu;,nel.
Third, there are matters that need to be addressed and at
this time I am addressing only the specific described matters
that are relative to the Selva Lagoon and the Core City
Improvement. Project.
1. TIDES
a) High tides back up into the basin ( between Wonderwood
Road and A-1-A culverts) that accepts water from the Selva
Lagoon. Extreme high tides back up into the Selva Lagoon.
b) Extreme high tides with a north east wind, fill up the
basin from Wonderwood Road back into the Selva Lagoon.
Flooding all of the way back to Howell Park occurs when the
City of Atlantic Beach rainwater has no where to go.
c) The Selva Marina Country Club was flooded for 3 days
Oct. 15, 16, 17, 1997 ). The newly installed water level
gauge at Plaza read elevation 4.85. This was on Monday the
15th, and after the heavy rains had ended.
d) Flooding ( caused by tides )has happened previously, it
can be controlled. There are solutions.
Page 3 of 6
WATER QUALITY LEVEL OF SERVICE ( WQLOS )
The Stormwater Master Plan dated February 1995
Page 3-9 Fo•irth paragraph discusses Atlantic Beach water quality to
include street sweeping, and infiltration/seepage-based systems. A
well formed WQLOS methodology is recommended.
Online or offline detention storage or wet ponds are NOT INTENDED FOR
ATLANTIC BEACH.
Page 3-11 Fourth paragraph addresses water quality design critera for
Atlantic Beach.
Page 3-12 Describes the goals that we should establish.
Source removal methods ( street sweeping, leaf collection, good
housekeeping, swales, grit removal inlets etc. ), are recommended and
need to be developed. Curbs could be included where swales are not
feasible or desired. No Ponds.
There appears to be a double standard with the ETM DESIGN and the
SJWMD approval of this design. No water quality treatment is planned
or provided for Plaza and all of the streets north, Exotic treatment
is planned for Eighth Street and all of the streets south.
We can and should develop a plan that provides a good, reasonable
level of treatment for all parts of the City, given technical
constraints and socioeconomic factors ( page 3-12 ).
PROJECTED SCHEDULE OF EXPENDITURES
The Stormwater Master Plan Section 7 RECOMMENDED PROJECTS FOR
STORMWATER CONTROL discusses a plan and provides a cost breakdown.
This recommended cost breakdown is the basis for the projected
schedule of expenditures. Let's get the ETM plan back on track.
Everything that we presently hear about is additional costs. Where are
the cost effective solutions, that are to be provided by ETM ? Where
are the cost saving ideas ?
No money was budgeted for stormwater work in Howell Park. Save
Money! Stay out of Howell Park.
MAINTAINANCE COSTS AND RESPONSIBILITY
We agree that maintaining the existing system is a nightmare. We see
the manpower and equipment during the storms. Much labor is expended
pumping water, cleaning clogged drains, cleaning clogged piping
systems.Why not develope source removal technology , that would
include public awareness and participation ? A lot of money could be
saved. Its recommended in the SWMP.
Thank you and let's all get together, get this project back on course,
and make this a Happy New Year for everyone.
pg.2 of 6
~-~ -5~'
January 5, 1998 Joseph E. Dosch
142 Magnolia Street
Atlantic Beach, Florida 32233
City Commission, City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
RE: Capitol Improvement Project
ATT: Mayor Suzanne Shaughnessy
Honorable Commissioners Beaver, Borno, Meserve,Mitchelson
City Staff Jarboe, Jensen, Kosoy, King
Dear Commissioners:
Thank you for conducting a Public workshop to discuss the very
important Atlantic Beach Stormwater Improvement Project. There is a
lot involved in this undertaking, and public relations is a good
start.
in my opinion, we are being invited to discuss and offer alternative
solutions to the ETM plan.
This Plan is not complete and is not in compliance with the REQUEST
FOR PROPOSALS.
My personal comments will be brief, concise and to the point. A more
detailed letter is included and a part of this presentation. (reading
pagesl&2 -- pages 3,4,5,6 are attached.)
FLOOD QUALITY LEVEL OF SERVICE ( FQLOS )
The Commission is being asked to approve a part of the FLOODING
SOLUTION, before being presented the overall FLOODING PROBLEM. The
ETM plan that you are being asked to approve is designed to bring more
stormwater into Howell Park and the Selva Lagoon. The Plan may solve
some flooding problems; however, it will INCREASE Downstream
Flooding This plan is not complete. Any Plan must include the impact
on our downstream neighbors.
The Stormwater Master Plan dated February 1995
Page 3-7 indicates the storm design conditions for Selva Marina Canal
PEAK ELEVATION (msl ) from Selva Marina Country Club to Howell Park is
elevation 5.70, during a 2 year storm.
Page 5-14 fourth paragraph describes, water level controls must be
carefully maintained for the Golf Course. Perhaps below elvation 3.00.
Any plan that you approve should include the full knowledge,
understanding and approval of the Country Club.
Page 3-1 thru 3-4 Historical Information describes the flood
happenings.
The second paragraph on page 3-4 recommends the installation of gages
and other recording devices to enable the City to gain better
information in order to establish a plan to control flood water.
This needs to be done.
Howell Park Review Committee RerortmPndation 12 (PLmn Station)
TWELFTH RECOMMENDATION (AS STATED IN HDWELL PARK REVIEW COMMITTEE REPORT Of 12/1/97)
ADD PUMP STATION AT F FT NDIN~
Benefits:
- Increase and maintain water flow within this system.
Increase by Fleet Landing weir the ability to increase Lhe holding capacity of Selva
Marina Lagoon - This becomes the sump needed for utilization for one or more pumps
to be utilized depending on storm water flow and tidal conditions to move the volume
of water necessary so that Selva Marina areas and Howell Park areas do not go into
a high water flood condition.
Concerns:
- That the existing sump area at Selva Marina Country Club currently uses for irrigation
pump suction be maintained and/or increased in capacity size during this engineering
phase.
COMMENTS BY CITY STAFF
The City Staff offered the following analysis of a pump station at Fleet Landing:
Any pump station design must consider downstream impacts, and will be expensive. Other
methods must consider impacts to Selva Marina Golf Course, and pump system operation and
maintenance. Flap gate may be necessary to control high tide levels.
Preliminary estimated costs for pump station were 5450,000, including flap gate. Other
items do not increase costs of base project.
COP1'4ENTS BY ENGJ_AND-THIhLS & MILLER (ETM)
ETM's response to a pump station at Fleet landing was -
We agree that constructing a stor'mwater pump station would reduce flood stages in the
Selva Marina Lagoon. Extensive downstream improvements (as discussed in "The Why" section
below) would also be required prior to installation of the p station to prevent
increasing downstream flooding. Anticipated cost is in excess of 51 million.
However, this would not result in smaller pipe sizes in the Core City area, since the
selection of the 2-year design storm anticipated that at some point in the future
improvements may be made that would lower the tailwater, which would bring the proposed
system closer to the accepted 5-year storm.
"The Why" items"
- The Se1va Marina Lagoon option was explored early in the design process and discussed
with the St. Johns River Water Management District, but was eliminated for the following
reasons:
The City does not currently have ownership over most areas of the Lagoon, which would
require condemnation proceedings and associated costs to obtain easements.
This option would change the state classification of the Lagoon from the existing
designation of Class III waters to a designation of stor'mwater treatment ond, which
would prohibit fishing, boating, etc. We believe that it would not be possible to obtain
agreements from all adjacent property owners on this issue.
The Lagoon is currently classified as "Waters of the State" and therefore providing
treatment in this area will require mitigation of degradation of State waters.
POSITIVE AND NEGATIVE FACTORC OF A STOR~AT R PIMP FA IlI„TY
POSITIVE FACTORS:
1. ELIMINATES TIDAL INFLUENCE ON THE CITY'S STORMWATER DRAINAGE SYSTEM.
- The ability to control the level of Selva Lagoon during periods of extreme high tide
An increased hydraulic gradient permits th ,s of small r lecygxnencive drainao
foes and also minimize conflicts Huth other sewer lines and/or underground utility
systems.
PERMITS PRO-ACTIVE CONTROL OF STORM WATER RELEASE.
This is extremely important to down-stream areas! Where a "fixed or passive pipe/ditch-
only system, as designed by ETM, offers no adjustment capability in the release of
stormwater. a Dumo faC111tY De('O11tS water to hP Stnrert rturinn ~ritiral hi nh tiAn nor; nAc
3. OFFERS A MEASURE OF PROTECTION AGAINST HURRICANE STORM SURGES.
Designing a stormwater pump facility near Fleet Landing to take advantage of this natural
dike Hrould provide additional security and benefits to the residents of Atlantic Beach.
4. ELIMINATES THE THREAT OF FLOODING TO PROPERTIES ADJACENT TO SELVA LAGOON.
- J~ETM plan provides no improvements to downs r am problems nar i ~larly high id c,
which is a maJor contributor to the flooding problems of the core city and of greater
concern to the Selva Marina Country Club and the residents living adjacent to Howell Park
and the Selva Marina Lagoon. In fact, the improvem ntc proposed by ETM will move a
WOULD PROBABLY BE APPROVED BY ST. JOHNS RIVER WATER MANAGEMENT.
It is important to understand that a storniwater pump facility would serve as an
intermittent emergency control facility and would be operational only during periods of
extreme high tides andlor periods of unusually heavy rainfall. At all other times the
flood control gates would remain open to allow Selva Lagoon to drain naturally as it does
paw.
Over a year ago (11/22/96), four professional engineers met with Mr. Ken Johns and Mr.
Patrick Victor of the St. Johns River Water Management District (SJRWMD) and discussed
the possibility of controlling the level of Selva Lagoon with a pump facility located
below fleet Landing. It was Mr. John's opinion that SJB4~iD_ would. probably have no
NEGATIVE FACTORS:
I. COST
- Design and construction cost of a storm water pump station would be an added cost to the
Atlantic Beach Storm Water Management System. However, same costs could be offset by
savings to other areas (see positive factor 1, above).
- Also, the possibility of providing for "pro-active" protection against hurricane driven
tide surges and storms exceeding a Z-year level should merit dollar benefits to the
residents of Atlantic Beach.
MANAGEMENT. MAINTENANCE AND SECURITY
Pump station facility would add to the management, maintenance and security
responsibilities of Public Works.
;sar~h Landir:~ Co::rcuon Basin and Front ;suer`. View o`
47ocd Frame Pumping Station
.~,a: !~>; of F'ur.~.i ~ta!ion =3::~'. Ont f:.. fl~_..
This is a brief description of the stormwater pump facility serving the Marsh Landing
development, as explained to Don Phillips on 11!7/96 by Mike McInerney, Marsh Landing
Drainage Supervisor. (Note: Mr. Don Wright, phone 273-3033 now serves as Marsh Landing
Drainage Supervisor)
Marsh Landing encompasses about 1700 acres, of which approximately 80~ is subject to flood
control. Flood Control in Marsh Landing is accomplished primarily by a pumping facility which
is able to control the water level of a number of holding ponds or small inter-connected
lakes located throughout the development. Tn addition to it's ability to handle storm
drainage the pump facility is also able to provide a measure of protection from extreme high
tides caused by northeasters and/or hurricane conditions.
The main pump facility consists of two 30" diesel driven pumps and one 24' electric driven
pump. Most of the control is accomplished by the 24" electric driven pump except during
extreme conditions or during periods of electrical power outage. The provision of two diesel
pumps also serve as a measure of backup in the event a pump may be inoperable.
During the period 2-8 October 1996 (a 10-year storm). when this area experienced heavy rains,
high tide Conditions, and strong northeasterly winds, Mr. McInerney said he was able to
Control drainage and flooding in Marsh Landing by lowering the level of the holding ponds and
lakes by one foot.
During a relatively tlry month he runs the 24" electrical pump only about 5 to 6 hours.
The Marsh Landing pumping facility is relatively simple and consists of a collection basin,
the pumps, and an out-fall basin.
The collection basin is basically a small pond, approximately 8 feet deep. Concrete
fabric liner is used to line the sides and bottom of the collection basin to facilitate
removal of sedimentation.
The three pumps, mentioned above, are housed in a simple, but attractively landscaped
wood frame building.
The out-fall basin is primarily an open drainage ditch approximately 40 feet wide and
8 feet deep. Concrete fabric liner is also used to line the sides and bottom of the
ditch for a distance of approximately 80 feet to prevent erosion. The pumped water
ultimately drains into the Intracoastal waterway.
Flood Control Gates are also frequently installed, although a flood control gate is not
a part of the Marsh Landing facility.
The cost of the Marsh Landing facility was under 5300,000. It is not unique. Many small
developments along the east coast of Florida manage their drainage and flood Control via a
control pump facility similar to the one serving Marsh Landing.
The area below Fleet Landing would be an ideal site fora simple, low cost pump facility for
the City of Atlantic Beach. Mayport Road serves as a natural dike (levee) to protect the core
city from high tides and hurricane storm surges. The deep drainage ditch with steep sides
adjacent to Mayport Road could serve as a natural collection and out-fall basin.
Commissioners! Please carefully evaluate the positive and negative factors of providing a
stormwater pump facility to protect our City!
Has he provided flood protection for a 2-year storm for the core city,
including property adjacent to Selva Lagoon?
Has he demonstrated a high level of competence and integrity in his
coordination of this project with the Citizens of Atlantic Beach?
Has he includefl features in his plan to reduce the impact of flooding due to
extreme high tides?
I don't know what your answers would be to these questions, but my answers
would be No TO Ar•L• OF THS A?O~.
Respectfully yours,
Donald L. Phillips
cc: Me. Maureen King, City Clerk
Attachments:
i. Marsh Landing Main Pump Facility
2. Positive and Negative Factors of a Stormwater Pump Facility
3. Howell Park Review Committee Recommendation 12 (Pump Station)
FACT- The cost of the Marsh Landing stormwater pump facility was under
$300,000 which excluded property costs. The City's estimate of
$450,000 therefore seems reasonable.
ETM- The City does not currently have ownership over most areas of the
Lagoon, which would require condemnation proceedings and associated
costs to obtain easements.
FACT- City attorney should investigate the need of an easement. However,
because of long-term continuity of public usage of Selva Lagoon and
out-fall canal for public purposes, including periodic maintenance,
the City of Atlantic Seach does, in fact, possess a "Prescribed
Basement" for continued use. Also, residents adjacent to the Selva
Lagoon have the most to gain from a facility capable of eliminating
flood problems to their property due to extreme high tides and would
probably welcome City management and maintenance of a atormwater
pump facility.
3. CLASSIFICATZON OF SBLVA LAGOON
CITY- No mention of classification.
STM- This option would change the state classification of the Lagoon from
the existing designation of Class III waters to a designation of
stormwater treatment pond, which would prohibit fishing, boating,
etc. We believe that it would not be possible to obtain agreements
from all adjacent property owners on this issue.
STM- The Lagoon is currently classified as "Waters of the State" and
therefore providing treatment in this area will require mitigation
of degradation of State waters.
FACT- Selva Lagoon would not serve as a stormwater treatment pond and
SJRWMD would not consider it as such. Treatment would be
accomplished by baffle boxes or other treatment features prior to
water entering Selva Lagoon. There would be no change in the current
condition of the waters of Selva Lagoon.It is important to
understand that the stormwater pump facility would serve only as an
does now.
in closing, let me thank you for allowing me the opportunity to express my
concerns relative to the difficult decisions facing you in the evaluation of
this controversial project. As elected officials you shall decide the fate of
this drainage project.
Has the engineer furnished the City with his best stormdrainage plan?
Are his cost estimates for implementing the various stormwater treatment
recommendations reasonable?
Are the pipe sizes realistic?
Did he use the correct "Concentration Time" and "Coefficient of Runoff"
in his determination of "Runoff Volume"?
5. WOULD PROBABLY BS APPROVED HY ST. JOHNS RIVER WATER MANAGEMENT.
- it is important to understand that a stormwater pump facility would
serve as an inrer+"ittent emergency on rol A~+~i_r_y and would be
now.
Discussions with Ken Johns
(SJRWMD) indicated that ~;,
NEGATIVE FACTORS:
St_ Johns River Water Management District
1. COST
- Design and construction cost of a atozm water pump station would be an
added cost. However, costs could be offset by savings to other areas
(see positive factor 1, above).
2. MANAGEMENT, MAINTENANCE AND SECURITY
Pump station facility would add to the management, maintenance and
security responsibilities of Public Works.
During the 23 December stormwater workshop comments to the Stormwater Review
Committee Recommendations were furnished by both the City 8ngineer and
England Thims ~ Miller. Their exact comments relating to Recoamendation 12
"ADD PUMP STATION AT FLBBT LANDING" are attached to this report. Please
carefully evaluate some of the issues identified in their comments.
1. CONCERNS ABOUT DOWNSTREAM IMPACTS.
CITY- Any pump station design must consider downstream impacts, and will
be expensive.
ETM- Extensive downstream improvements tas discussed in "The Why" section
below) would also be required prior to installation of the pump
station to prevent increasing downstream flooding.
FACT- Downstream flood impact could be reduced. A pump facility permits
water to be stored during critical high tide periods and released
downstream during non-critical low tide conditions.
FACT- The ETM plan provides no improvements to downstream problems,
particularly high tides. in fact, under the current plan the
"downstream impacts" should consider the Selva Lagoon and the STM
plan moves a greater volume of atormwater to the waters of the Selva
Lagoon more quickly and will cause greater flooding problems for
property owners adjacent to Selva Lagoon.
2. COST
CITY- Preliminary estimated coats for pump station were $450,000,
including flap gate. Other items do not increase coats of base
project.
yy rainfall, At all other times the flood control gates
open to allow Selva Lagoon to drain naturally ae it does
ETM- Anticipated cost is in excess of $1 million.
There are three pumps, two 30" diesel driven pumps and one 24" electric
driven pump, housed in a simple, but attractively lanflecaped wood frame
building.
The out-fall basin is primarily an open drainage ditch approximately 40
feet wide and 8 feet deep. Concrete fabric liner is also used to line the
aides and bottom of the out-fall basin to prevent erosion. The pumped
water ultimately drains into the Intracoastal waterway.
Flood Control Gates are also frequently installed, although flood gates
are not a part of the Marsh Landing facility.
The cost of the Marsh Landing facility was under $300,000. It is not unique.
Many small developments along the east coast of Florida manage their drainage
and flood control via a control pump facility similar to the one serving
Marsh Landing.
The deep Selva drainage ditch located below Fleet Landing would be an ideal
site for a simple, low cost pump facility. Mayport Road serves as a natural
dike (levee) to protect Atlantic Beach from high tides during hurricane
seasons. The deep drainage ditch with steep sides adjacent to Mayport Road
could serve as a natural collection and out-fall basin.
Positive and negative factors of a stormwater pump facility are described in
detail in your attachment. However, please permit me to mention some of these
positive and negative factors.
POSITIVE FACTORS:
1. ELIMINATES TTDAL INFLUENCfi ON THB CITY'S STORMWATER DRAINAGB SYSTEM.
- Control of the tide level of Selva Lagoon increases the hydraulic
gradient of the drainage area and improves the efficiency of the entire
drainage system.
- An increased hydraulic gradient Dermits the Ilse O smaller 1 sa
pensive. sin gE-D1D1::
2
PERMITS PRO-ACTIVB CONTROL OF STORM WATER RELEASE.
This is extremely important to down-stream areas!
passive pipe/ditch-only system, as designed b
Where a "fixed or
y BTM, offers no
;, a pump facility
tide) periods and
conditions.
3. OPFERS A MEASURE OF PROTECTION AGAINST HURRICANE STORM SURGES.
Mayport Road serves as a natural dike capable of protecting the core
city of Atlantic Beach from flood damage due to extreme high tide storm
surges caused by hurricanes.
4. ELIMINATES THREAT OP FLOODING TO PROPERTIES ADJACENT TO SELVA LAGOON.
- The ETM plan provides no improvements to downstream problems,
particularly high tides, which is a major contributor to the flooding
problems of the residents living adjacent to Howell Park and the Selva
Marina Lagoon. In fact, the improvements proposed by ETM will move a
greater volume of stormwater to the waters of the Selva Lagoon more
quickly and, without some control of tidal influences, will cause
greater flooding problems for property adjacent to Selva Lagoon.
- Selva Marina Country Club, the largest land owner of property adjacent
to the Selva Lagoon supports a atormwater pump facility.
released downstream during non-critical (low tide)
Donald L. Phillips r~
1566 Park Terrace Weat ~~~ s~ ~
Atlantic Beach, FL 32233
January 5, 1998
City Commission
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
ATTN: Mre. Suzanne Shaughnessy, Mayor
Mr. John Meserve, Commissioner
Mr. Mike Borno, Commissioner
Mr. Theo Mitchelson, Commissioner
Mr. Richard Beaver, Commissioner
Subject: Discussion of Howell Park Review Committee Recommendation 12, "Add
Pump Station at Fleet Landing"
Dear Commissioners:
As you know,the main emphasis of the efforts of the Howell Park Review
Committee, appointed by Mayor Fletcher and chaired by Commissioner Mike
Borno, was to identify alternative ways to handle atormwater pollution
without impacting the natural environment of Howell Park via destruction of
trees for a atormwater retention pond.
Although Z was not a member of this committee, I did attend practically all
of their meetings and Z assure you, the problems of residential flooding was
always on their minds and they worked very hard to develop timely, workable,
and Coat-effective alternatives to the destruction of Howell Park. The
committee did, in fact, succeed in identifying improvements to the England-
Thims and Miller (ETM) contract plans which would (1) avoid major impact to
Howell Park, (2) offer potential cost savings to the City, and also (3) meet
acceptable permitting requirements of the St. Johns River Water Management
District (SJRWMD).
The final report of this committee presented twelve recommended improvements
to the ETM contract plans. This document addresses only the twelfth
recommendation which was- P.DD P iM TATION AT FL•EBT L•ns1DIh'^-.
Over a year ago i urged this Commission to evaluate a etormwater pump
alternative similar to the pump facility serving Marsh Landing. Some of the
particulars of the Marsh Landing pump facility (including pictures) are
attached to this document. I donut plan to discuss the Marsh Landing pump
facility in detail, but I flo want to mention some of the features of a
stormwater pump facility and point out some of the positive and negative
factors of a atormwater pump facility.
First the features of a atormwater pump facility -
The Marsh Landing pumping facility is relatively simple and consists of a
collection basin, the pumps, and an out-fall basin.
The collection basin at Marsh Landing is basically a small pond,
approximately 8 feet deep. The sides and bottom are lined with as
inexpensive concrete fabric liner to easily remove sedimentation.
Page Five
Minutes -Public Hearing Meeting
January 5, 1998
chose, but he felt it was his job as the city's consultant to inform the city of the consequences of its
decisions, whether budgetary, affecting life style, etc., and to suggest alternatives which may be
available.
There being no further discussion, the meeting was adjourned at 9:21 PM.
Suzanne Shaughnessy
MAYOR/PRESIDING OFFICER
ATTEST:
Maureen King
CERTIFIED M[JNICIPAL CLERK
Page Four
Minutes -Public Hearing Meeting
January 5, 1998
Carolyn Woods, 303 Sixth Street: Felt that this was a complex problem and that this project
required a design team which had the technical expertise to solve the drainage problems and the
abihry to work with amulti-faceted community.
There being no further comments from the audience, the Mayor declazed the public hearing closed.
Mayor Shaughnessy indicated she would not rush this project through but would ensure that the
City Commission was properly informed before malting a final decision. She felt that she did not have
adequate information at this point and requested that a workshop meeting be scheduled for the City
Commission and the Howell Park Review Committee to discuss the various options which had been
proposed.
Mayor Shaughnessy indicated she had discussed with the City Manager the possibility of asking the
City Commission to waive the bidding requirements and asking some of the talented engineers in the
community, if they would be irterested, to design, seal and permit, a pump station if it could be done
within the confines of a $350,000.00 cost. She requested that this matter be placed on the agenda
for the January 12, 1998, meeting.
Commissioner Besver indicated that the Eilers, Dyers and the Isaacs families, all long time
residents ofthe city, have experienced serious flooding problems which have been caused, in part by
the city. As adjowng properties were filled in and developed, the run-off from the newly developed
properties created major flooding problems for these families and he felt the city needed to give
special consideration to their problems.
Commissioner Mitchelson indicated he had several questions regarding cost estimates for
maintenance, down stream impact, pipe sizes, etc., which he would present in written form to allow
time for staff and/or the engineers to research. He also felt the matter of undergound electrical
service needed to be revisited. It was suggested that commissioners submit questions in writing and
staff and engineers would have responses at the workshop meeting.
Mayor Shaughnessy suggested that commissioners listen to the tape of engineer, Mike Schmidt's
presentation to the Howell Park Review Committee which she felt they would find beneficial.
Hugh Mathews, project engineer, indicated his firm had been hired by the city almost two years
ago and had assigned a team of professionals including environmental engineers, to this project and
had worked closely with CH2M IIill, who had drafted the Stormwater Master Plan. He pointed out
that various alternatives were presented to the City Commission during the prehminary engineering
stage. When the decisions were made tt>r engineers then proceeded to design a cost effective system
which had the ability to be reasonably maintained, could be constructed for a reasonable price, and
which could be permitted. As the city's consultant, he indicated he would design any option the city
Page Three
Minutes -Public Hearing Meeting
January 5, 1998
George Dyer, 320 Fifth Street: Indicated that Fiflh Street has had flooding problems for years.
He indicated that residents had tried to solve the problem themselves by digging swales, raising
driveways, and other similar measures. He felt the existing ETM design with curbs and gutters and
lowering the streets seemed to be a good plan. He indicated he would be in favor of the alternate
plan to relocate the retention pond in Howell Pazk in order to save trees. He felt that a lake in the
park could enhance the aesthetics of the pazk. He felt the city had carefully considered the
qualifications of engineers who responded to the RFP and had selected a well qualified firrrr for the
project. He urged the City Commission to approve the plan for a retention pond in the park, curbs
and gutters in the core city, and move ahead with the project.
Dorothy Kerber, 365 First Street: Appreciated the fact that changes to the original design would
cost additional money but felt it would be worth the extra cost to save the trees. She also supported
the addition of a storm water pump station and felt that measures needed to be taken to stop the
incoming tide waters.
Tom Martin, 301 Pine Street: Reported that he has had up to two feet of standing water at his
home. He expressed concern that arty plan which would increase the flow of stormwater into Howell
Park could exacerbate the flooding in his azea. He urged the City Commission to consider the
construction of a pump station at Mayport Road.
Richard Moore, 376 Ninth Street: Reported that he has experienced flooding at his home and
hoped the city would adopt a plan which would address the flooding problems. He felt that the
number of trees proposed to be removed was relatively small, probably not more than .1 % of the trees
in the city.
Pete Dowling, 113 Fourth Street: Felt that growth must be handled in a more creative way. In
view of the flooding problems reported this evening, Mr. Dowling felt the City Commission needed
to declare the most severe problems an emergency, and hire a consultant to analyze the
recommendations presented.
Alan Potter read a letter from Richard Hilliard, 338 Eleventh Street: Mr. Hilliazd expressed
opposition to parts of the stormwater drainage plan. He felt that it would be necessary to address
the reverse tidal actions. Mr. Hilliard's letter is attached hereto as Exhibit E.
Eddie Hilliard, 338 Eleventh Street: Opposed to swales. Mr. Hilliard indicated he had no
problem with losing a few trees, if necessary. He supported construction of a pump station. He felt
the project should be done right and if necessary, start the design process over.
Page Two
Minutes -Public Hearing Meeting
January 5, 1998
addition of a pump station. He indicated that there were retired engineers in the city with the
expertise to design such a pump station.
J.P. Marc6ioli, 414 Sherry Drive: Reported he had been out of town for two months and was
disappointed that more progress had not been made during that time.
Donald Phillips, 1566 Park Terrace West: Referred to a pumping facility at Mazsh Landing and
suggested the city construct a similar pump station at Fleet Landing. Mr. Phillips presented a written
report dated January 5, 1998 with information regazding the Marsh Landing pump station, a copy of
which is attached hereto as Exhibit A.
Joe Posch, 142 Magnolia Street: Felt the England, Thims and Miller (ETM) design was not in
compliance with the city's Request for Proposals. Mr. Posch presented a written report dated
January 5, 1998, a copy of which is attached hereto as Exhibit B.
Alan Potter, 374 Second Street: Felt the pipes in the ETM were oversized and that reduction of
the pipe size could save $600,000. Mr. Potter presented a letter dated January 5, 1998, which is
attached hereto as Exhibit C.
Steve Rosenbloom, 1417 Beach Avenue (Former City Commissioner): Pointed out that the matter
of retention ponds was brought before the City Commission by the engineers in the early stages of
the design process and that every step of the ETM plan was approved by the City Commission. He
felt the ETIvI engineers had designed the project as they had been directed by the City Commission.
It was his opinion that everyone wanted to save the pazk, but he felt that City Commissioners were
elected by the people to be community leaders and it was time to make a decision and move on. He
felt that swales would turn the historic area of the city into a retention area and were totally
inappropriate for the core city.
Cindy Corey, 394 Eighth Street: Felt that someone with the technical knowledge and an unbiased
viewpoint was needed to assist the city in making an intelligent, responsible decision for the city's
stormwater management. She presented a letter dated January 5, 1998, which is attached hereto as
Exhibit D.
Betty Eilers, 369 Third Street: Reported she had experienced frequent flooding for severa! years.
She said the city has resurfaced the street several times, thus raising the level of the street, and has
installed a sidewalk and the run-off now runs onto her property. She indicated she had spent
thousands of dcllan to keep the flood waters out of her home, including raising the floor level in her
home. She said she has spoken to various city officials over a period of years and they have always
indicated that something would be done, however, the flooding problem continues. She urged the
City Commission to make the necessary decisions and move ahead with this project.
..
MINUTES OF THE SPECIAL PUBLIC HEARING MEETING HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7: I S PM ON MONDAY, JANUARY 5, 1998
Present: Mayor Suzanne Shaughnessy
Commissioner Richazd Beaver
Commissioner Mike Borno
Commissioner John Meserve
Commissioner Theo Mitchelson
Also: City Manager James Jarboe
City Attorney Alan Jensen
City Clerk Maureen King
The meeting which was held for the purpose of hearing and considering the views of the public
concerting drainage improvements in the core city area, was called to order by Mayor Shaughnessy.
The City Manager gave a brief overview of the project and explained the process which had been
used thus far to come up with the proposed design. He reviewed some of the recommendations
presented by the committee which was appointed to review the project and recommend options which
would not negatively impact Howell Park; recommendations which had been presented by the city's
Public Works Department; and the amendments which had been suggested by the design engineers,
England, Thims & Miller.
Mayor Shaughnessy indicated her primary goal was to address the drainage problems and her second
goal was to preserve Howell Park. She then opened the floor for a public hearing and invited
comments from the audience. The following is a summary of the speakers and their comments.
John Finotti, 376 Fourth Street: Opposed to swales on Fourth Street. Indicated that there were
several rental properties on this street and he felt that the ditches would not be maintained by renters.
Mr. Finotti also felt that swales would have a negative impact on property values.
Stephen Fouraker, 387 Siat6 Street: Reported that Howell Park was originally called Atlantic
Beach Environmental Park and felt that, in addition to a park, this area provided a natural wildlife
which should be preserved. He felt that while there was a serious drainage problem, there were
design alternatives which would address the drainage issues without impacting the park and these
alternatives should be considered He was concerned that the city had not sought the services of an
unbiased consultant to review all the alternatives presented, aril caged the City Commission to
consider hiring such an individual.
Stephen Kuti,1132 Linkside Drive: Supported the plan suggested by the City Manager and staff
(Revise location of ponds in Howell Park under currerrt desgn to use existing open area; utilize battle
boxes, reroute discharge to Plaza and Howell Park -See Minutes of workshop held on December 23,
1997, Exhibit A). He suggested the city look for individual solutions for homes which experience
chronic flooding. He felt it was important to control the incoming tide waters and suggested the