AgendaCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
September 12, 2011 - 6:00 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. Approve the minutes of the Regular Commission Meeting of August 22, 2011.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's Follow -up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of monthly Building Department Report for August 2011 and List
of Business Tax Receipts issued in August 2011.
B. Extend the contract for street sweeping to USA Services of Florida, Inc. for one year at
the current cost, which is $25,800.00 and authorize City Manager to sign contract.
C. Extend the contract for beach cleaning to Beachcombers North, Inc. for one year at the
current price, which is $32,916.00 and authorize the City Manager to sign the contract.
D. Award a contract in the amount of $55,712 to Gruhn May, Inc. to construct the 11 Street
Water Main Replacement (Bid No. 1011 -20) and authorize the City Manager to sign the
contract. Authorize staff to encumber $5,571 under a separate purchase order for use as a
contingency for the project.
E. Award a one (1) year contract to expire on September 30, 2012 to Corvus Janitorial
Systems in the amount of $45,000 (Bid No. 1011 -22) and authorize the City Manager to
sign the contract.
F. Approve the purchase of the Chevrolet Volt from Nimnicht Chevrolet for the price of
$38,816.39 (Bid No. 1011 -23).
5. Committee Reports
None.
6. Action on Resolutions
None.
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7. Action on Ordinances
A. Public Hearings on adopting a Tentative Millage Rate and adopting Ordinance No.
20 -11 -111 establishing the Operating Budget for fiscal year 2011/2012.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING
SEPTEMBER 30, 2012.
B. ORDINANCE NO. 95-11-104, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 4 OF THE CODE OF ORDINANCES, ANIMALS, AND CHAPTER 13, OFFENSES,
TO DELETE ANY REGULATION OF FIREARMS AND AMMUNITION, TO CLARIFY THE
DEFINITION OF REPLICA FIREARMS, AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Support for Northeast Florida Regional Council application for grant. (City
Manager)
B. Award of Contract on Donner Sewer Rehabilitation Project. (City Manager)
C. Alternatives to Provide Employee Bonus. (City Manager)
D. Renewal of City Non - Benefit Insurance. (City Manager)
E. Change Order #1 (Bid 1011 -16) for Sludge and Odor Control Project for Time
Delay and Related Project Inspection Cost. (City Manager)
F. Change Order #3 (Bid 1011 -01) for WWTP #1 Improvement Project for
Additional Cost and Contract Extension. (City Manager)
G. Approval of Memorandum of Understanding with Alachua County Sheriff's
Office for Radio System Upgrade. (City Manager)
9. City Manager
A. City Manager's Report.
10. Reports and /or requests from City Commissioners and City Attorney
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter is
stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk by 5:00 PM, Friday, September 9, 2011.
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