Agenda Item 4FAGENDA ITEM # 4F
SEPTEMBER 12, 2011
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Vehicle Purchase: Chevrolet Volt
DATE: August 30, 2011
SUBMITTED BY: David Thompson, Asst. City Manager
BACKGROUND:
As part of the grant agreement with the State of Florida for the use of federal ARRA
Energy Grant funding, one (1) current model fully electric vehicle was identified for
purchase. Based on the `Buy American" requirements of the grant, the Chevrolet Volt
was the best choice for the City of Atlantic Beach to purchase.
The police department is going to take a detective vehicle out of service and replace it
with a standard vehicle. The grant will pay for the difference between the cost of the
replacement vehicle, and the cost of the Volt. In this particular case, the police
department would normally have purchased a Ford Focus to replace the existing vehicle,
at a price of $13,113 on the state contract.
The City sent out bid advertisements to six (6) Chevrolet dealerships in our region of the
state. Only one (1) bid was received, and it was for $38,816.39. If we purchase the
Chevrolet Volt for $38,816.39, then the difference in price between the Focus and the
Volt is $25,683.39 which is to be funded under the energy grant program.
BUDGET: The Police Department has the $13,113 in their budget to purchase a vehicle
to replace the detective vehicle. The City will purchase the Chevrolet Volt, and the
difference in price between the Ford Focus and the Chevy Volt will be reimbursed
through the energy grant. The Police Department will also be installing a charging
station at their facility.
RECOMMENDATIONS: To approve the purchase of the Chevrolet Volt from
Nimnicht Chevrolet for the price of $38,816.39.
ATTACHMENTS: 1. Invitation to Bid
2. List of Dealerships contacted
3. Advertisement for Bid
4. Bid Tabulation Sheet
REVIEWED BY CITY MAN
A NDA ITEM NUMBER:
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The Financial News & Daily � ord - Jacksonville, Florida
Notice of Hide ii-63t7
CITY OF ATLANTIC BRACH
INVITATION TO BID
Notice is hereby given that the cityof Atlantic Beach, Florida, will receive sealed bids, submitted IN
TRIPLICATE, at the Office of the Purchasing Agent, Boo Seminole Road, Atlantic Beach, Florida
32233, until 2:45 p.m., on Wednesday, August 2q, 2011 for BID NO. rott-23: PURCHASE NEW
CHEVROLET VOLT VEHICLE, to he opened Wednesday, Augtst 24, 2011. Bids will be opened in the
City Hall Commission Chambers, 1300 Seminole Road, at 3:00 p.m. Any Bid received after 2:45 p.m.
will NOT be accepted.
Bid specifications will he open to public inspections, and bidders may obtain complete sets of Bidding
Documents from our website at tnvw.coab.us /bids. You may also obtain the specifications by
contacting the Purchasing Agent, Patricia Drake at pdrake @coah.us or (9 2 47 - 5880, Boo Seminole
Road, Atlantic Beach, Florida 32233.
Bid prices must remain valid for ninety (go) days after the public opening of the bids. Goods and
services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida.
Patricia Drake
Purchasing Agent
Aug. 3 (1 L-6317)
AGENDA ITEM # 4F
SEPTEMBER 12, 2011
http://wwwjaxdailyrecord.com/publienotice.php?Categoiy=Notice of Bids &mode =daily 8/3/2011