Agenda Item 8BAGENDA ITEM # 8B
SEPTEMBER 12, 2011
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Award of Contract on Donner Sewer Rehabilitation Project
DATE: September 2, 2011,,,
SUBMITTED BY: David E. Thompson, A City Manager
BACKGROUND:
The City's Sewer Master Plan Update recommended that the City use cured -in -place pipe
technology to upgrade the old, cracked clay sewer mains, and use lining to rehabilitate
deteriorated manholes. Fortunately, staff was able to obtain a Community Development
Block Grant to upgrade the sewer system in the Donner Subdivision. This is a Disaster
Recovery Grant associated with Tropical Storm Fay. By improving the sewer system, the
City will reduce the possibility of overflowing manholes and excessive flows caused by
infiltration during heavy storms.
Specifications were completed, reviewed and approved by the Florida Department of
Community Affairs. Bids were advertised, five contractors were prequalified and four
attended the Pre -Bid Meeting.
Five contractors submitted bids as follows:
American
Insituform
Lanzo Lining
Miller
Reynolds
Infrastructure
Technologies,
Services, Inc.
Pipeline Corp.
Inliner
Technologies
Inc.
Corp.
$157,410.00
$140,294.00
$188,320.00
$175,590.25
$198,275.00
On June 13, 2011, the City Commission awarded the contract to Insituform
Technologies, Inc., contingent on approval by the City of Jacksonville, as they are the
grant administrators.
The City of Jacksonville would not approve awarding the bid to Insituform, and on July
11, 2011, the City Commission rejected all bids and authorized staff to rebid the project.
Jacksonville had contacted the bidders to see if any were willing to comply with Section
3 hiring requirements. Insituform and American Infrastructure Technologies would not
agree to hire people under the Section 3 requirements. Miller was the lowest bid that
agreed to abide by the Section 3 requirements.
Staff rebid the project, and the City only received one (1) bid, and it was for $188,000
which was $10,000 over budget. This went back to Jacksonville for their evaluation.
AGENDA ITEM # 8B
SEPTEMBER 12, 2011
Jacksonville said that they would approve the award of the bid to Miller Pipeline
Corporation for $175,590.25 if Miller Pipeline would stand by their original bid and
Atlantic Beach was willing to approve it. Utilities Director Donna Kaluzniak contacted
Miller Pipeline Corporation, and they said that they would honor the original bid and
comply with the direction provided by the City of Jacksonville relative to Section 3
requirements.
BUDGET: The award of the bid will utilize $175,590.25 of CDBG Disaster Grant
funding to address the Donner Subdivision Sewer Rehabilitation project. This does not
require any matching funding on the part of the City of Atlantic Beach.
RECOMMENDATIONS: To waive purchasing requirements, and award the contract
for the Donner Sewer Rehabilitation project to Miller Pipeline, Corporation in the amount
of $175,590.25.
ATTACHMENTS: August 31, 2011 Email to David Thompson from Alice Jones, City
of Jacksonville Public Works, Director's Office
REVIEWED BY CITY MANAGER:
AGENrA ITEM NUMBER:
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