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PERIOD: 8/1/85 tYTT.I?/. 1/31/85
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1
Plant Operating Labor
S 68,600.00
~ A~n+:ristrative Salaries 55,300.00
e 23,030.00
Admiris trative Office Erpense
"a Plari Operating Supplies 6 Services 23,250.00
~ ;i
' 45,940.Oo
c Power
EZeetr.
8,494.00
ua Insurance Expense
~ ~ 44,800.00
i Hcinte++miee Expense
9,000.00
YehicZe Depreciation
`! 3,630.00
y Equipment Depreciation
~
i Office Furniture 6 Equipment Dcpreciatior. 1,000.00
'f - g 283,044.00
~ TYYZAL REIM'URSABLE EXPENSES
'4
- Ren®aaZ 6 Replacement -o
!9
Alar~ger..ert Fee 6 Reimb. for Indirect Costs 32,660.00
t~ S 315,7D4.00
f~ l17TAL AARUAL COSTS
d' 5,000.00
~~ One-Six Transition Costs
9rilAL BZD - OPERATIONS, NAINTENARCE, RENEWAL a REPLACEHENT,
!~ NANACEY. ~..AT FEE. AND TRANSITION C057'S
a 320,104.00
!~
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'~ Alternative Deduction: City may deduct 527 00.00 from base bid if all !aster
!1 reading, billing, collecting and Dad debt collection tasks are removed from
Contractor responsibfiityr
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AUTON.pTIVE Ah'D OTHER EBUIPh.'Er:?
REIMBURSEN.ENT FOR D£PRSCIATIO7J AL'Th'ORIZEL
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q Aviwnotive
~~ Pick-up truck
W Pick-up truck
~~
Pack-up truck
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Serial A'o. Status
TO be un,-:ha5ed P
To De Du rchased P
io be purchased P
Fair N.arket
Value
Est" cg nOn
Est. E9.000
Est. 59.000
' t
-1i r
cylinder
repair kits. 3 to'be purchased P Est. 52,700
Combustible gas 0 -
Z
deficiency monito
t To be ou rchas ed _E_ E52,_31,000_
Portable blower/
g_ pme
ventilation a ui nt To be ou rcnased P ESL_E_ 250
adi
~
E uin
t
To be ou rcnased P Est" yY X700
~
t er m0 h isc, to be listed
at time of contract nego. To be Du rchased P Est. 58.000
Self Contained
breath ing apparatus 3 to be purchased D Est. 53,500
Hole 1. Statue is "P^ for purchased or ^o" for currently arced.
Y. Pwahased can be for neu ar used vehicles and equipment purchnaed
for operating carder this contract. Valve is purchase price.
S. YeZus of currently owned ie tmdepreeiated book value. City reaeruss
the right to validate by being provided pure}use coelrnanta and
depreciation schedule.
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`y AUTHORIZED PERSONNEL
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Cbemtino Labor
SCHEDULE D
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Lead Ooe rotor
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.'ll Plant Operator
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No. of Peraomel~
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Botee 1. Overall technical operations and maintenance responsibility
~' y, Operate and maintain all facilities
ry 3.
4.
~~ 5.
H
i 1 Aol+nnistrative Labor
ra
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~ Proiect Manager
Clerical/Bookkeeper 1
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8otee I. Project administration, quality control, client contact
'~ p, Clerical, bookkeeping, Di lling, collections, general office functions
~ E.
9 ~ !.
5.
4 S
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SUCCESS Of CM OPERItlO(1
' IS rt1ECiSUfE~ ~ tf1E fIE~fEE
t0 Wtll(ti It PIOC~UCES C1
A quality product of
I 1 o rensonoble cost.
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How PPO
Scfeguords the
Efficiency of Your
Treotment Plont
Even before start-up day, a water or
wastewater treatment plant makes
urgent demands on an owner's
resources that are difficult antl
sometimes impO55ible to fill
WllfgUl a55151annR.
• Operators must be recruited
and Uained.
• Operation and maintenance
manuals must be producetl,
covering all key points of that
particular plant and its
complex equipment.
• Professional trouble-shooters
must be available to move quickly
to resohie any operational and
maintenance problems that occur.
• Periotlic efficiency studies must be
planned aM scheduled to make
sure the plant is measuring up to its
design capability.
Further complicating this situation,
a treatment plant may require the
specialized attention of one or more
certified plant operators, operations
engineers. chemists, biologists,
computer operators. financial and
personnel managemem specialists.
maintenance specialists and
suppon personnel.
Rofessional Plant Operations. Inc.
(PPO), was organized to meet and
solve all the demands in an efficient
professional way.
PPO is a full-service Dlant opera-
tionsantl maintenance firm, fully
staHcd with experienced specialists
and operalirg from offices in key
locations in the Southeast.
For precise quality control and
rapid responsiveness, PPO serves
each client wiM a project team
headetl Dy a IiCensetl Senior Plant
Operations Specialist.
The 5pecifk; services delivered by
protect teams are tailored to the
iMividual needs of municipalities.
industries, antl consulting engineers.
Services for
Municipolities
and Industry
Pr«ess and Mointenonce
Trouble-Shooting.
PPO provides experienced teams.
trained to pinpoint and solve all
operation and maintenance
related problems in a timely
antl mst effective manner.
Operotor Training Programs
PPO develops unique programs for
each individual plant, covering:
• Plant Processes and Equipment
Operations.
• Sampling and Laboratory Testing
Procedures.
• Trouble-shooting Procedures.
• Equipment Maintenance
Procedures.
Operotion and Maintenonce
Monuols Production
PPO custom-designs manuals to
meet the needs of each partic-
ularplant.
PPO also reviews existing manuals.
antl recommends changes if needed.
Contr«t Plant Marwgement
and Operotion Services
PPO can provide full contract opera-
tion of any plant. We provide for all
plant staffing, power chemicals and
expendable items; perform all sampl-
ing and testing d process streams
and provide all other services required
to insure efficient, cost eHedive oper-
ationand maintenance Of the plant.
Services for
Consulting
Engineers
Pilot Pbnt Design, Operotion
Dorf Treotability Study
PPO will custom design antl Operate
pilot plants through a simulation M a
process flow diagram of your
specific design, including an
analysis of the treatability of any
industrial waste present.
Design Operability Review
PPO reviews facility design -poor
to wnstruction - to detect potential
operation-oriented problems. an0
to help ensure that the plant, when
built, will perform to the required
specifications.
PPO also otters assistance dwing
construction, to seek out and
eliminate potential operation-
orientedproblems.
Stort•up Services
PPO will assume responsibility for all
facility start-up services, designed
to meet your specific neetls. In
adtlition, PPO otters full-time, first-
year prece55 (xlmr0l supervision
in accordance with EPA and State
Requirements to assure wn[inuetl
reliable performance of the plant.
Services include:
• Operation and Maintenance
Manuals
• Plant Personnel Training
• Facility Start-upend
Trouble-shooting
• Races De-bugging
• Development of Maintenance
Rogram Procedures and
Applications
Plont Pr«ess and Mointerance
Trouble-Shooting
PPO. serving as atrouble-shooting
subcentraclor, can help you identify
problem areas and make specific
recommendations to your client for
corrective action al his facility.
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iNEPU&IC SfANCEC1101/P, MSC.
Private Financial ant!
Contract Services..
~~9 ~Y. twenty and
state government
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d. Renewal and Replacement Values are not shown. Thfs fs based upon
r
;~ ~ the Engineers Report supplied by the City, which indicates no
1 renewal and replacement needed during the contract period. Should
r• renewal and replacement be required during the tens of the
;t
Contract, these values will be in addition to the contract amount
as and shall be negotiated with the City.
ii
~ e. Management Fee and Re imbu rs ables for Indirect Losts bid amount
i; shown reflects level of effort required based upon current
information. Should system expansion take place or addit tonal
Fa
19 requirements for major repair or renewal and replacement or other
tasks not foreseen and not in the specifications arise, an
~ adds tional management fee wSll be negotiated with the City and
rt
shall be considered extra cost. Also, included in the management
t8 fee is a 53,500.00 allowance for the annual audit required by the
'' Li ty. This amount has been arrived at by consulting area
;~ Certified Public Accountants for the level of effort normally
r~ required far this task. Should the City require an audit costing
over 53500.00, the additional costs will be reimbursable and
,i
q considered an extra expense.
to In several areas the data was not sufficfent for proper estimation of
the associated costs. Ne therefo re have made best estimates and have
i! notated herein where assumptions were made and where bid values are
°~ contingent upon those assumptions. I[ is our intent to negotiate with the
is Lity where the assumptions do riot match reality as the project proceeds.
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BID NOTATIONS
~~ 1. Reimbursable Expenses
d
~~ a. Plant operating labor includes salaries of employees directly
providing operations and maintenance services on this project.
~
j Administrative salaries include project management and clerical
functions. The bid values shown for the two classifications of
M
labor reflect our best estimate of the level of effort
required,
iT
pursuant to the specifications provided by the City of Atlantic ~
~ Beach for this project. However, should additional labor be
tt
required or major maintenance or any like task not
normally
i
considered routine in the daily operation of a water and
wastewater facility, such labor shall be negotiated and in
;a addition to the value shown.
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b. Electric Power: Electric power bid prices shown, reflect our best
:a
tt estimate of the cost rate of use of power for the period based on
information available at the time of bidding. Should any
~~ additional demands be put on the system due to increased growth
!7
or service area, electric power requirements will increase, and
'a therefore an additional negotiated amount will be necessary based
ry
on the growth and demands on the system. likewise should an
i
:7 electric rate increase occur, we will negotiate an increase in 1
~ fee with the City. `
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A c. Maintenance Expense: The bid price shown includes routine
maintenance. Any major maintenance or repair beyond normal
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preventive maintenance levels shall be considered an extra
expense and a negotiated price shall be paid as an amount in '~
~'~ addition to the contract price. :
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Contractor will perform the following accounting and reporting related
ri
,~ services:
i
N 1. Contractor will account for revenue, collections, receivables,
is
expenses, and job costs, and support such transactions in
ea accordance with acceptable accounting practices.
ij
~ 2. Nithin five (5) working days after the end of the month, make a
F1 report on revenue collections and expenses to the City. The City
is to reimburse after Che review of the report and ten (10) days
~ after receipt.
Fy
~ Contractor will perform the following budget related services:
rf
fi 1. Prepare an annual budget and submit within dates specified by the
r! City. The budget to be in the City format and include:
Fl
Fi a. Projection of revenue
b. Operating labor, administrative labor, supplies and
.~
,y services, maintenance, purchased Dower, administrative
costs, insurance premium costs, and depreciation of such
,a vehicles/equipment as approved by the City and their budget
W
as required fcr full-time use under contract.
~~ c. Estivate of renewal and replacement.
~ d. Management fee.
;t e. After initial submissions, subsequent budgets will be in the
e4 format of current year's budget, actual expenses through
a cut-off projected expense, current year budget requests and
a/ justification for significant changes.
f. Budget will state water and sewer expenses separately.
;~
b Expenses not directly attributable to water or sewer will be
allocated.
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6. Specific details of operation and maintenance included in
~ - Schedule A of the Invitation to Bid published by the City of
~ Atlantic Beach for this project. Such operations and maintenance
~ will meet Federal, State and appl icable City standards.
:j
y Contractor wil l perform the following customer billing and collecting
.f related services:
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1. Read water meters, generate utility bills and collect funds on a
quarterly basis in accordance with Lity rates and time schedules.
The values in the bid reflect 1,000 connections. If additional
connections are installed during the contract period, costs for
billing and collecting and for other operations and maintenance
related functions shall be negotiated at that time as an
additional cost.
2. Process delinquent and returned checks in accordanre with City
procedures.
3. Make daily deposits of all collections in a bank account
established by the City. Nake daily reports to the City of
deposits supportetl by validated deposit slips.
4. Respond to all customer inquiries and complaints concerning
service and bfllSng on a 24 hour per day/7 day per week basis.
NOTE: City may elect to perform all customer billing and collecting
functions described above and deduct 52700.00 from base bid. Value reflects
our bookkeeping and accounting and insurance costs. Labor not reduced as
our staff will complete meter reading tasks in addition to other duties. Me
do not require separate meter reader,
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DETAILED SCOPE OF NORK
AND
BUDGET NOTATIONS
The Public Service Group wSll perform all operation and maintenance of
the utility including customer billing and collecting, accounting and
reporting and preparation of the annual operating budget, as specified
herein. This scope of work, and therefore the bid itself, reflect the
knowledge and information obtained by the Public Service Group from the
City of Atlantic Beach and the Buccaneer Service Company prior to bSd
preparation.
Ne will perform the following operations and maintenance related
tasks:
1. All routine operations and maintenance of the water treatment
facilities, wastewater treatment fac7lities, sewage collection
system and water distribution system.
2. Supervise all major maintenance and rep aSr conductea by others.
3. Extend services and install meters on instruction from the City
on an 'extra cost' basis, negotiated in each individual instance.
4. All inspect tons and tests and prepare such reports as required by
all government agencies concerning the operation and maintenance
of the water and/or wastewater treatment facilities, and sewage
collection or water distribution system.
5. All inspections and tests of developer and utility construction
relative to acceptance. This will include obtaining, but not
generating or developing, all supporting documents, such as;
schedule of valves, certifications, as-built drawings, easements,
bill of sale and warranties developed and supplied by others.
~.
~:
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pUALIF ICATION AND EXPERIENCE
wt
!~ The Public Service Group, Inc. is a Florida corporation, organized by David
Porter, William Rose and Richard Wagner, for the specific purpose cF
u~ assisting Florida State, County and City agencies in financing and managing
~~ public works maintenance, improvement and operation programs. Enclosed is a
brochure that details our background and experience in financing and
wi managing a wide range of public works functions.
~~ Mr. Porter's firm, Professional Plant Operations, Inc., is a member of The
Public Service Group and Specializes in water and sewer plant operations
:i and maintenance. Mr. Porter will oversee all technical aspects of our work
19 at Atlantic Beach. A copy of the Professional Plant Operations, Inc.
brochure is also enclosed.
~ We currently are engaged by the Jacksonville Transportation Authority to
~1
manage the maintenance and improvement program an the Jacksonville
Expressway system. Mr. John Lanahan, Chairman or Mr. John Meyer, Executive
~ Director of the Jacksonville Transporation Authority can comment on our
work.
ii The services of professional engineers, testing laboratories and other
~1 specialized skills needed to operate the water and sewer facilities in
Atlantic Beach will be obtained by The Public Service Group, Inc. as
;~ needed.
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The Public Service Group, lnc.
June 24, 1985
Mr. Richard L. Fellows
City Manager
City of Altantic Beach
City Bui;ding 87
St. Augustine Beach, Florida 32084
Re: Mater and Sewer Facility
Operation and Maintenance
Dear Mr. Fellows:
The Public Service Group, Inc. is pleased to submit this bid proposal for
operation and maintenance of the water and sewer facility recently acquired
by the City of Atlantic Beach.
Ne will perform the services set forth in your specifications for the
twelve month period beginning August 1, 1985 at a base cost of (320,704,00.
All assigned personnel will be properly licensed. Appropriate offices wilt
be maintained in Atlantic Beach. I will personally maintain continuing
liaison with you to insure of^fective coordination with the City.
S~ r 1 // //~
Nilliam N.N. Rose/ / '"'Z.~_
President
enclosure: Bid Proposal
Past Ofice Box 6tl61~ G'fandn fibrils ]285J-3061
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i The Public Service Group, lnc.
• ATLANTIC 8~,_i: FIa:: ;... ,,.:'tcFt?
NUldBER OF CALLS F'? i~L1, 'd.:. 1t'NF.S
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ANUARY 15 2G 1'~l c'.r 1 __. ?.
_ _ I 1 r 1
___ _
lEP RLL11i1~ 35 33 20 d7 ~
~
_23 _.._ ~ ~}._! _G2
RCfU' 4 16 1G 5t7 71
~
_~l_1 = i_ ~ ~2
APRIL 56 24 13 4fl _
_
3~ :; '_ ~ _.Sj _GO_.
MAY
50
2R
13
S9 ~ ~ I
7; ~ ?i.
,x_7. ~
_70
_
JUNE
57
14
21
t3 1
~ 2-: ,. ~ '~'.I
;7..~ _
__
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JIR.Y
46
26
24
2U
i ~ ~
20 I . ~
i4 _ _
t1G UST
27
17
25
20_
--31~
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SEPTEMBER
29
22
14 __
14
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OCTOBER
19
22
42
20
35
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NOVEMBER 19 11 15 15 34 42 ~ ±:S
DECEMBER
TOTAL 11
444 10
23B 19
248 21
3110 20
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ATLANTIC BEACH F1 R1 UEPART;IHh"f
CALLS FOR AID 6Y TYPE July 1985
SIGNAL NUMBER TYPE CALL NUMBER AiiSWERED
4&53 ACCIDENT Li ITN INJUP.I E_7 12
7 DEAD PERSON 2
15 ~ SPECIAL DETAIL/DEMONSTRATION 0
17 PERSON SICK OR DOWK 1J
18 PERSON SFIOT
19 ANIMAI. BITE 1
24 IC7VESTIGATE 5
25 FIRE/EXPLOSIO:I 11
26 CARDIAC/DROWNING /AS PHY?NATION 10
29 WIRE DOWN 1
39 ~ WATER/BOAT ACCIDENT 0
41 ARSON 0
45 GAS LEAK 0
46 AIRCRAFT ACCIDENT 0
40 INDUSTRIAL/CONSTRUCTION ACCZUi:N'Z 0
53 PERSON HURT 16
60 SUICIDE OR ATTEMPTED I
62 CUTTING/STABBING 0
76 ASSIST OTHER AGENCY 8
89 II.LEGAL BURNING 0
90 FIREWORKS 0
96 ASSIST MOTORIST/PERSON 0
ATLANTIC I5E 1CH FIRE Dh:PA39.:6[dT
MONTFI OF: i~lv t~i8;
ir.- .~
1'1711 CLG kF.POk'I
Cas consumption, total mileage and miles per Kallon per vehicle
for the tenth of July 1985:
L'ehicle E Tocal Mild Cas N.P.C.
1 L74f 287.5 9.i
2 29 i; 3fILfi 9.F,
~
3 3pq;! 115.9 9.1
,
4 2832 ?88.1 9.8
g _ 15 SG 424_7 8_3 '
11,180 1,629.2 5.J
Response co emergency calls for [i.e roach of .Inlc i98%: '
Accidents wi[i~ injury 2 ? minor cs
Accidents with properly damage 3.(i ain u[rs .i
i
carts Recrlveu roe Jcl.v l9ss
Phone Calls Received - 5210
Property Checks - 419
Parking Tickets Issued - SG
Calls for Scrv ice
Fire Department Assists 32 Shunting
Escorts I llrug Invcs[igat ioa
Disturbance Calls 78 C>;cort fan
Dum es[Lc Calls 60 Ci~ild Xeglect
Fights 25 Sexual Assault
Traffic Accidents Barking Dog
PD Only 45
Personal Injury 5 Special Detail
Assist Other Agencies 74 Pou nei :^n,perty
Suspicious Persons 75 Sick./Injured Person
Suspicious Vehicles 19 Firrvurks
Drunks 32 Rvc kless Driver
Burglaries 43 Traffic Obstruction
Larceny 52 ,\n imal Investigation
Alarms 28 ?cis:; ing Persons
Juven ilc Compla in[s ;I Au[u la rc cny
Suicide Attempts 1 lbil is iuus Damage
Insane Person 4 Fro~ler s/Peeping Tons
Child•Abusc 0 I-~isr ha rging Firearms
Sex Offenses L uLsc cno 'fills
Assaults !! .:or CiiL css fh,~c ks
Assist 9o[or is[ 4fi ,,, ,~,~{fl in.,
I
2
1
1
1
L
it
7
5
12
11
8
13
R
4
13
8
2
3
1
i
CRIMINAL OFFSNSCS FOa JULY 19Ni
OFFENSE _'`:B IiR COM>!71'TED NU"Il3ER CLEARED
'HOMICIDE U 0
SEY,JAL BATTERY f `,t [oc,,t 1
ROBBERY 0 II
ACGRAVAT CD BATTERY 3 3
SI `iPLE BATTERY B 7
BURG44RY (RESIDENTIAL) 1? 2
BURGLARY (NON-RESIDENTIAIJ 12 2
LARCENY 50 (2 Attempts) 5
MOTOR VEHICLE T}!EFT I 1
ARSON U 0
OFFICERS ASSAULTED 1 __ 1 _
90 22
TOTAL ARRESTS
FELONY 16
MiSUEMEANORS 31
T'dAFFIC L13
JUVENILE 7
TOTAL 167
~ :_:::.
ARRFS'C CHARGE CODES JULY 1985
OlA Murder and NanoegOgent Mwlaughur
OIB Maeraoghta 6y NegUgeoa
02 Fosdble Rape 7
03 Robbery
M - JVOa^~Amdt
OS Bnaicmg d Enuring
06 - Larceny
07 - Motor Vehkk Theft
OB - Atrrdt • Not Aggrarakd
OP - Atmn
10 Forgery d Comurfeitlng
lIA - Fraud
11B • • Worthks C'heclu
12 - Embeukment
13 Stolen Prop.: Bny., Rec., Por.
11 Vm/alltm/MaBuom Mischsef
15 - WwPwa: Possamg, eu. i
16 - Proathutbn 4 Comm. Via.
17 - Sts Offettad
ISAS- Sale/Ma°ntacme of Opium and lu perintiva
(Morphire, Heroin, Codeine)
I
1885 - Sak/MannfaeMe of Comore
1805- Saklktartubctwe of MUijuaoa (loc. Hadri+h, etc.)f
1MNu- Stle/Manufacturt of Methadone
1865 - 5ak/Maoufscture of Other Synthetic Nsrtotin
(pemerol, TaMhr, eu.)
18FS . Sale/Manufacinee Of other StunuW u
(Benzedrine,eu.) .
RIGS- Sale/Manufactore of other peprevanU
(Nembuul, tarmmal, euJ
18HS- Sale/Manufacture of other llallusinogem
(tsfl. da, Nc.)
1815 - Sale/Ma°ufa:tua of Narcotics Panphermlia
1
3
6
7
3
2
18AP - Poa. of Op'nm and 14 DerieafiRa
(Mruphure, Hero, Coddae)
1 RBP - Poverion of Come
IBCP - Poaevioo of Mrquana (Inc. llaahUh,euJ
IBUP - Pease®°n of Methdam
1 SEP - Pov. of Other Synthetk NartoUn
(Demerol, Talvm, euJ
1ris'p - Poa. of Other SlimulaoU
t Benzedrine, elc.)
1 RGp Pov. of Other Uepreuanb
INumbuvi. Lumioal, eu.)
IBHP - Pov. of Other Halluei°ogem (ISD, CIue,tu.)
IRIP - P~ssessiou of Nueotics ParaphtrnaHa
IqA - Ganbling-Book Making
I Horse and Sport Bks.)
i?B - Gambling-Numbers and Lotury
19C Gambling-All Other
20 - Offenses Against Ne FamBy cad f60dreo
9 21 Driving Under the InRuena
I 22 - Liquor laws
6 23 - D'morderly l°toakation
= 24 - Disorderly Conduct, Diat. We Peas
~ 26 - AB Other (Eaapt Tra1(k)
28 - Curfew and Loitering lava
(IuvenOm, Under Age IB Only)
29 ~ Runaways-Local
puvenik, Under Age 18 Ody)
r,y iaara
t, TaC(i.~ U(f.~n srs
ATLANTIC H&lfli 1'017 f!. pi[!'Ak.`9:': :'
ltON'(i!I,t' ARki:Sl !'Ifk OFFI C,F:k
MOYTIf OF' Julv 1985
.1 L1'F]BI LF.
GFFI CER FELONY `!IS U!'_NE.CnK 'FfC FOL. !tIS.
Chief TF.om son 1 1
Lt. Ca[vfn I
L[. Vander I7aL
Sgt. Smith .5
Sg[. Chr ls[man 2 3 Ifi
De[. Jackson 2,5
Creene ,5 ? 5 9 7
Kaczmarczyk .5 7 I
Trauger 1 ;
Carver 5
Ar CFIC[ I 0
wood t l B
nau 2.s z 1
Hassell 2 7y
Bar[le
Nilson .5 ? lU
Bucy .5 1 In
love 2.; 1 1
Shim (kes.) ~ Assisted m ? L4„ny :err v[.:
Johnson (Res.) 1
Stevens (Res.) p
TOTALS lfi !; 11 S
_ _ lfil
x-
Curren[ Issues: !~
Connelly b Nicker have hegun their c:ul uat ion of the Pub11c Saf e[y
Building. We will Look fa rva rd co their roport in the month of
August.
Long Associates have Ln[crvl eweJ rmpluyces and rec eiveJ survey forms
for Che evaluation/modification of tine City pay plan.
The departmenC has rett•ived n•coruvenda[inns from the Slate Communi-
cations Uiv is ion ou[l in ing thr equipment needs for [he coming year.
The department has boon work ing with hu:vincsses and citizens in [he
area on bicycle engineering and safety.
Regency Dodge has adv iscd the depa r[ment [ha[ they will be unable
to supply us with a [ruck meeting the previously approved specifi-
cations due to an error on [heir par[.
?fiscellaneous:
On 7-g-85 [he Chief me[ with nit rocoapu ter expert, [1 ichael Feathers Wne,
[o address information sy st eas for the Police Department and other
C1[y departments.
On 7-11-R5, Ptlm. irauger talked [o students at Suxaoer Day Camp a[
Atlantic Beach Elementary School about safely.
On 7-20-R5, P[lm. K. Nilson assisted with Child Photo Identification
a[ K-Hart (Sponsored by K-:far[ and Pepsi).
~.. ..
ATLASTIC Bf_:CII PDLI CE UF.Pd k'1.`fii.'lT
*109111LY kli l'J Hl'
d LILY ! 985
Hatable Accomplisluocn[s
Arrests of five suspects Cor three du[o ':'be`ts, and numerous auto
burglaries in [he A[lant is Bend: and }4w po rt arra s...cha rges 6y
Ue[. Jackson, PClm. °,usscll, I't lm. Yilson, P[lm. hall
Arrest of suspect for Burglary [u a business 7-7-85...dw rges by
Ptlm. Creme, P[lm. Wilson
Arrest of su spec[ for Burglary to Auto 7-10-BS...apprehended by
P1 tm. Love while on routine patrol.
Arrest of suspect for Attempted Sexual Batt ory in Ilovell Park...
charges by Sg[. Smith, l't lm. Y.ac zmarcz yY.
Ayres[ of juvenile suspect for Burglary 7-1}_g5 by Pt lm. Hall
Ayres[ of 2 suspects for felony Possession of `Ltr ijuaua by De[.
Jackson, P[lm. Hall
Arrest of suspect Eor Aggravatcl Ba[t:~ry (cuts in ,) by Uet. lac kson
Arrest of suspect for Ba ttcry on law N.n (o n~<men[ OFf Seer, krsis[ing
Ayres[ with Violence, Criminal Nis[ iiiel :md iii so rd rrly in[ox ica[ion
by P[lm. Love.
Ayres[ of suspect for Jis~~rdcrly Intux Scat inn, Att.~~pt ed Sufc ide,
and Escape by f[lm. Wood
Arrests of two suspects for Burglary 7-26-Bi by i'c lm. Trauger,
P[lm. Love
Arrests of two su spec [s for Burglary and Crand TheFt for multiple
b Stye le [hefts (also dacksunville burglary cases) by Sgt. Chr is than,
Ptlm. Trauger
Training: Testing has been administered within the department to evaluate
officers' knowledge of general orders and S[a [e laws.
Six off hers attended a radar ten if Scat SUn course at the S[. Augustine
7echn Seal Center 7-8-85 through 7-I2 -Bi.
Page 4 ( Maint. Inspect. Repc.)
f. S b G Comment: Remove excess material and debt is.
Reply: Material and debris removed as tank overhaul
completed.
g. S b G Comment: Complete painting program
Reply: Tank overhaul completed 7/8/85
4. Effluent Transmission Main
a. S b G Comment: Clean/pain[ tie rods at pier
Reply: Cleaned and painted 7/8/85. --Mote:
Tie Rods were installed during construction
for 150 16. acceptance test only. Engineering
plans do na specify Cie rods for [he low
working pressure.
Should [here be any question regarding any of [he above, [he Buccaneer Management
office will remain open until approximately August 15, 1965.
Sincerely, / '
I• / /J
R ~ i~~j 1
General Partner
RAB/bb
cc:
William Culliford, Chairman
Water and Sewer Committee
All Partners
e~
z
e
~:
~~-~-
Page 3 (Tfa inc. Inspect. Rep[. )
b. S b G Comment: All wetvells should have grease and debris removed.
Reply: Wetwells require periodic treatment. All
we[wells were [reared with Potassium
Permanganate on 7/11/85.
2. Lift Stations
a. S b G Comment: Wetwell cleaning
Reply: See 1 b. above.
b. S b G Comment: Lakeside Emergency Generator requirement
Reply: Lift Station design included provision for
Emergency Generator. Funds for generator
were budgeted in the Touche-Ross b Co.
March 2l, 1985 report for Fi' 1985-86.
c. S b G Comment: Noisey Lakeside Lift S[a[ion Pumps
Reply: Entire Lif[ Station in warranty until
Dec. 1985. Contractor and Manufacturer
inspected station on 7/I1/85. Minor adj us[menCs
made at that time. Manufac Corer's Rep.
preparing separate report.
d. S 6 G Com;aen[: WWTP Lif[ Sta[fon pump defective.
Reply: Warranted tutor replaced 6/28/85
3. Wastewater Treatment Plants
a. S b G Comment: Correct Splash Shield leaks
Reply: Rubber "Boots" installed at all piping exits.
Work completed 1/22/85
b. 8 b G Comment: Replace missing Skim Board
Reply: Work vas in progress during inspection.
Completed 6/27/85
c. S b C Comment: Pain[ Air Compressors' wood screen
Reply: Screens were constructed of Pressure-treated
lumber to avoid necessity of maintenance
painting.
d. S b G Cou~ent: Provide Gas Mask for Chlorine Facility
Reply: See comments for ocher Chlorine facilities
e. S b G Comment. Adjust and Repair Gales.
Reply: Work completed 7/8/85 as par[ of tank overhaul.
...::nom ,_
Page 2 (Maim. Inspect. Rept.)
d. S S C Comment: Repair Fence
Reply: Barbed wire re-sigh [ened on 7/8/85
i
3. Water Treatment Plant II
a. S d G Comment: Re-install safety latch
Reply: Cleaned and adjusted safety cable latch on
storage tank ladder 7/12/85
b. SSG Comment: Provide a Gas Mask
Reply: See comment 2 a.
c. S S G Comment: Remove sand
Reply: Sandblasting residue removed 7/8/85
d. S d G Co®ent: Repair fence on East sfde
Reply: Barbed wire tigh [ened on 7/8/85
4. Distribution System
a. S S G Comment: Monitor Galvanized pipe in systea
Reply: Approximately 1,}70' of galvanized pipe
remains in service in Che Maybrook/Lake
Elizabeth area. Completed plans S specific-
ations [o replace all galvanized pipe in
these two areas were delivered [o [he Ci[y
at closing. The Touche-Ross d Co. March 21,
1985 Statement of Forecasted Revenue and
Expenses budgeted funds for total upgrade/
replacement in FY 1986-87.
b. S S C Comment: Clean and repaint Fire Hydrants
Reply: All Schooner's Bay hydrants cleaned and re-
painted 7/11/85 [hru 7/IS/BS.Remainder less
than two years old.
B. WASTEWATER SYSTEM
L Gravity Sewers
a. S b G Comment: All manholes should be inspected
Reply: Manhole inspettions were routinely scheduled.
All manholes more Chan two years old have
been re-inspected and cleaned. Work completed
7/16/85.
`" -
BUCCANEER MANAGEMENT PARTHERSHIP
9iY2 Asslsl Ins
P. O. Hox 845
Atlen[IC Deach, FloHda 32233U895
Phone 19091 2497818
July 25, 1985
Mr. Richard Fel loos
City Manager, Atlantic Beach
P.0. Box 25
Atlantic Beach, F1. 32233
Re: Buccaneer Water S Sewer District :4a in[erance Inspection Report
i
Dear Mr. Fellows:
This letter is in reply [o your letter of July 12, 1985 and the Smith d
Gillespie Engineers, Inc. report dated July 19X5. The report has been examined
and all pea inert[ recommendations have been acted upon in compliance with
terms of the Stock Purchase Agreement.
As a brief summary of action taken, spec is is items are listad below. Headings,
sub-headings and paragraph numbering re Cer to those contained in the Smith
b Gillespie report pages 14 S I5.
A. WATER SYSTEM
1. Wells
S b G Coimaent: Correct water leak on Well No. 3
Reply: Packing readjusted nn both Assisi Water plan[
yells 6/27/85
2. Water Treatment Plan[ I, Assisi Lane
a. S 6 G Comment: Provide Gas !tasks a[ site
Reply: Standard Buccaneer Practice provided a gas
mask for each operator handling chlorine to
assure immediate availability in emergency.
Comment is mute as City declined co purchase
Gas Masks listed with personal property.
b. 5 b C Comment: Remove piles of Sand
Reply: Sand pile vas "fill" for hole created by
temporary "sewage holding tanks." See item
c. next.
c. 5 b G Comment: Remove Holding tank
Reply: "Mini we[well", pump, and force main [o
primary force main completion scheduled
for 7/25/81. Holding tanks will be removed
immediately thereafter.
Page - 2 -
this problem, proper Agreements should be authored, and an associated
staff function should be established within the City Organization".
Sincerely,
.~.~. ~" ~
~rome Strayve
A General Partner
i
SS/sbr
cc: William Gulliford, Chairman
Water and Sever Committee
~"
BUCCANEER MANAGEMENT PARTNF.RSHTP
v.+n rw/ v.nr v.h, U+iG+in
90'1 Asslsl Iane
P. O. Hox 995
Atmntlc Heath, Florida 3 2 23 3-069 5
Phone (9a9) 2947619
July l2, 1985
Mr. Richard Fellows
City Manager
City of Atlantic Beach
P.O. Box 25
Atlantic Beach, Florida 32233
Dear Mr. Fellows,
In several discussions we have addressed the need for [he City
[o establish a water utility "Developer Agreement", siwil iar in purpose co
chat utillzed by the forager Buccaneer Service Company, Inc..
Although two developers have "Construction Agreements" signed
with [he Buccaneer Corporation and more recently assigned to the City, at
least four other developers informally have requested that City Developer
Agreements be made available [o them. These six developers represent ap-
proximately $1,000,000 in Impact Fees, which can accrue to the City during
early FY 85/86.
I suggest that a City Developer Agreement, and perhaps a Ci[y
Construction Agreement immediately be drawn and distributed.
1 also recommend that the City expand the responsibility of
a present position, or establish a new cart time pos icion to be responsible
for liasion and negotiation between the Cicy, and residential and commercial
developers. I[ must be kept in mind Chat wanagesent of [he Impact Fen Pro-
gram is a discipline within itself, being both highly technical, complex,
and potentially fiscally rewarding [o the Clty.
Impact Fees to be realized by the Ci[y represent one of [he
City's biggest sources of revenue. The conservative Touche Ross report
dated March 21, 1985, states chat over $3,500,000 will be realized from
these fees through 1990. About $5,000,000 will be realized through build-out.
"In resume, currently the Ci[y does no[ have an effective
program wherein large developers can be properly charged for, and ex-
peditiously rovided with water and sever utility service. To alleviate
l
(1) 'fhe cor~o ration is listed on ::nr ene or :oo re of the ncogni aed
national stxk c~d;ang es that Lolds a e:rt ing in one of the three hi ;hest
U:usificat ions by a ;naj~r ,..t ing sere is e. - _..___._.--_-_-._..___
(2) The Roard of 'f rust ees shall not tares[ .ore than St of its
assets to the ~::mun stock or c:fital + k of :.nc ene v. suing -o :jr,: ny,
nor sh X11 tt e-~i,mgate i•:t c~La nt to airy t:c issuing c :perry arced 5%.
of the out sta ::i ng_ca~ital stock of the <,~j w nor 6x11 the 'use mgate
of its invesu=rents under this :u'aG r:ph ni cost core rJ i0e of the fund s.
.______._ _.._.____._-______P___. -_______________.__
a 5~~L5. - ______-_______
Goes t:ncnts ,!;all not be made in nuv ancks, Londs, or other
sccurit ies o'..ned or coot rol l,d by a got crn;'~cni other than that of [hc
United States or of tLe scccrat start es. The-ehu rd of "fnutces by
of dtn.uicc al~: ~~d Uv ~ >i, ~: ~~tt of r f,t) f:'~<-~i~-t't i..ay pr uric for
i ne'es L::::nts of gnab;r tl:rut ~0°; in e:;n ity storks. _ _ ____ _-._
Section 2. 'I'bis unlit: .Ke shall L:l.e effect rts pmri~~d Ly lax
: ._..u uy ~_c r. G_'ami s__.~n •=n Fa nt ,.,_.1 ng R. 1_•85.
,e _.~d Sy the fit;' f,,,c .i: s.m an tio: and F- fis~:l ..~a~i'. ~~
,.i i!i::m S. ..~,c I1, ,ter, Frc~idiny Ui+ncr---
.1pp 'oc rd ..s to Fore
.ntd~Con'ect ness:
(:I..:..dc 1.. .rail is, City ..~:o m.-v-
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CRUI':1St:E S0. ;y h5-S
aV CItDIAAACE .l'dl:.Aill `:G 'IIIE 0!.UI ti:SCIi CCUE OP 771E CITY
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Itli 1'f CRU:AI :I:U HT' "1111E CI"Il' Cr;yFll Sti IOS OF 'IIIE. CIIT OF :A'I L.UTIC
.`ai.ACli~ FLIiNIPd:
Scct ion 1, Ch>pt yr 2, Dici si.-~n S, Scot iun 2-:70, of Lhc City
Code of Ai]nnt is ~....,ch, 1°!ori dn, be ar,d it ;•e rt6y is i~,.~u.l cd to rt~:nl ns
ful I~~'d s:
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rc _inncnt t: n•;t ,`n::d in:-._-- .._-__--______._.- <cts of tirc
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Mr. Richard Fellows
City Manager
April 3, 1985
Page Two
Based on the discussion and the information presented, we recommend that
Devtron its, inc. be allowed to discharge to the Atlantic Beach sanitary sewer
system provided that Devtronics, Inc.:
1. Ties in the facility sanitary waste streams (i.e. - bathroom groups).
2. Makes all necessary provisions to limit the daily discharge rate of the
non-sanitary waste stream to one-thirtieth (1/30) of the amount generated
1n one month. Devtronics shall furnish, install and operate all necessary
piping and equipment necessary, including appropriate floc monitoring
equipment to assure compliance. The installation and equipment shall be
approved by the City of Atlantic Beach.
3. Notifies the Lity of Atlantic Beach promptly in the event of an abnormal
discharge event.
4. Limits the pH of the combined waste stream to a maximum of 10.0 units.
5. Submits every six (6) months the results of analyses, from an Independent,
mutually acceptable laboratory, for the following substances: five day BOD
(RODS), COD, Total Suspended Solids, Total Dissolved Solids, Chloride,
Sulfate, Iron, Copper, Lead, Chromium, Nickel, pH.
6. Allow the City of Atlantic Beach full and free to the equipment for
purposes of monitort ng.
It shall be further understood that, should the waste stream from Devtronics,
Inc. be found to be in~urlous or deleterious to the treatment process that
Devtronics, Inc., solely at its expense and in a timely manner, take all
actions necessary to remove the injurious and deleterious pollutants from its
waste stream prior to discharge to the Atlantic Beach sewage system.
It is also wuferstood that the laboratory analysis Dresented at the Mareh 28,
1985 meeting (the 'base' levels) is representative of the process waste stream
from Dertronits, Inc. Should analyses show significant variations from the
values presented in the report, Devtronics will immediately take whate rev
acttohs are necessary to return the concentrations to those indicated as the
'bate' levels.
Should you have any questions concern tng the above, please give me a call.
Yery truly you s,
ROBERT B~ i ASSOCIATES, IML.
~1 ~ , 1
Gary A. ams, P.E.
Vice Pres dent
6AA/cel
Enclosure
ct: Ms. Ann Allen, BES
i. '~;z, s
(:](.'/. ~. gpberl Bates 6 ASSOCIa tes Inc.
roar n..~~ H~. •cv
e,a< Ima. r, ~~.,~~" .,.n
~s.... ~,,,, .. c-.,,.. ,.v;n'
mna~-~~. r+. n
April 3, 1985
Mr. Richard Fellows
City Manager
City of Atlantic Beach
716 Ocean Boulevard
Atlantic Beach, Florida 32233
Re: Devtronics, Inc. - Proposed Tie-in to
Atlantic Beach Sewage System
Engineers' Project No. 8223
Gentlemen:
On Thursday March 28, 1985 I attended a meeting at the Bto-Environmental
Services Division (BES) of the City of Jacksonville to discuss the possible
tie 1n of Devtronics, tnc. to the Atlantic Beach sewage system. The meeting
was requested by Ms. Ann A11en of BES Those in attendance were:
Ms. Ann Allen, BES
Mr. John K. Flowe, BES
Mr. Robert Douglas, president, Devtronics, Inc.
Mr. Norman Douglas, Devtronics, Inc.
Mr. Radford Murphy, Envi ropact of Jacksonville, Inc.
Mr. Gary Adams, Robert Bates 8 Associates, Inc.
Nr. Robert Douglas explained the operations of Devtronics with particular
emphasis on those processes which generate waste flow. Basically, Devtronics
manufactures printed circuit boards for use in electronic equipment. The
rinsing cycle of this manufacturing process produces a waste stream composed
mainly of a dilute solution of spent developer (E.I. DuPont Company D-2000).
The maximum permitted flow is 2,000 gallons per day (gpd) combined sanitary
and process waste.
Nr. Murphy presented results of laboratory analyses (attched) on the chemical
waste stream. As may be seen from the results. the waste stream is very low
strength (relative to BOD, COD and TSS).
Mr. Douglas also mentioned that Devtronics has a fairly concentrated sodium
hydroxide (NaON) waste solution which they would like to discharge to the
sewer system. The amount is small (i.e., less than 100 gallons per month).
- continued -
~-
DEPARTMENT OF HEALTH, WELFARE
& B10-ENVIRONMENTAL SERVICES
Bio-Environmental Services Division
Air end Water Pollution Control
July :7, 1985
Mr. Robert D. Douglas, President
-evtronic s, Inc.
1571 Main Street
Atlantic Beach, FL 32233
Subject: Application to Construct lnd ustrial
1Jastevater Trea[menc and 9lsoosal System
Dear Mr. Douglas:
-~
4"
J9ekSOVNUV~~ a
The above referenced applicaN on vas received un December 3, 1984, and
placed in abeyance on December 27, 1964. A meeting vas held at Bio-Environ-
mental Services Division (BESD) on March 28, 1985, to discuss [he possibility
of connecting the Devtronics wastewater to the City of Atlantic Beach 4aste-
vater Treatment Plant. On April S, 1985, BESD received a copy of a letter
from Gary Adams, P.E., to Richard Feilovs, Atlantic Beach City Manager,
recommending acceptance of Dectron ics wastewater. So further communication
with BESD has occurred.
Please inform this agency no Later than July 29, 1985, if:
(1) An agreement has been reached with the Ci[y of Atlantic
Beach and the date of tie-i n.
(2) More [i me is needed to obtain an answer from the City
of Atlantic Beach.
(3) You wish [o withdraw [he application.
(4) You wish for permit prxessing to continue.
if you have any questions, please Contact the undersigned at 633-3415.
Very truly yours,
eorge H. H
~ssis[art Engineer
GHH/jm
cc: DER
Gary A. Adams, P.E.
!m!
AREA GOOE 90< ~ A!e, RO!! UPON - 5t3J0A OR 5JJJYJJ r YIA~ER RO LLU r!OV - 63J-J<i5
~IIf I~ 6+5 WES?6?M 5'RE E?rJAGN50 VV".E °LCRIGA J3198-<39)
DEVTRONICS, Inc.
,,,I ~---, l~~l 1577 Main Street
Atlantic Beach, Florida 32233
Telephone (9041 2413287
July 19, 1985
Attn: Mr. Richard Fellows, Atlantic Beach City Manager
City
Atlantic Heach, F1. 32233
Dear Mr. Fellows:
Hnclosed is a Letter received from the Air and Water Pollution
Control of Jacksonville.
You will note that I am directed to respond by July 29, 1985 to
their query. I need your assistance in complying. Please let
me know as quickly as possible as to the City's decision with
regard to our hook-up to the Atlantic Beach Wastewater Treatment
Plant.
I would appreciate your attention to this matter.
Sincerely,
~9`~`-
President
cc: Air and Water Pollution Control
Encl. (1)
4wa.
's'
e
k.
~,~e._,....
ATTACHMENT "A"
PEE BREAKDOWN BY TASK
ESTIMATED FEE
TASK
1. General building measurement 6 arrangement $430.00 I.
2. Prepare floor plan sketch
3. Inspections by structural,
electrical and mechanical engineers 2300.00
and architect
4. Review meeting w/City Staff and X00,00
inspections to discuss findings 1520.00
5, Prepare final report fi sketches 800.00
6. Print and submit report
LUMP SUM FEE $5,860.00
3
COMPENSATION
Compensation for the above Scope of Work shall be a lump sum
fee of five thousand eight hundred and sixty dollars ($5,860.00).
A fee breakdown by task is included in Attachment "A".
Invoices will be submitted monthly based upon the work
complete at that time. Payment will be due upon receipt of
invoices and interest will be charged at the rate of 1 1/2
percent per month on outstanding amounts owed more than 31 days.
We look forward to working with you on this project. If
this proposal meets with your approval, please execute on the
space provided and return one copy for our files.
Ve my yours,
~~~~~'~~
mes H. Miller, Jr., P.E.
ice President
JHM/jcw
Approved for the City of Atlantic Beach, Fl. Date
2
/~ 11 0,..
NOIEFT O. CgIMFLIX, V.E.
E~/'~ JWES N. YILLEP. 4t, VE.
Connelly 81 Wicker, II,V• YMVIML WICNEP, VF.
Consulting Engineers
July 19, 1985
Mz. Richard C. Fellows, City Manager
City of Atlantic Beach
716 Ocean Boulevard
Atlantic Beach, Florida 32233
RE: Public Safety Building
Inspection and Renovation Feasiblity Report
City of Atlantic Beach
Dear Mr. Fellows:
Connelly 6 Wicker Inc. is pleased to furnish the following
proposal for the above referenced project:
SCOPE OF WORK
CWI will perform the following tasks during the course of
the inspection and report preparation:
1. Take general measurements and photographs necessary to
prepare a floor plan/sketch of the building.
2. Prepare floor sketch to be used in identifying needed
improvements.
3. Conduct inspections of the mechanical (HVAC and
Plumbing), electrical and architectural systems to determine
improvements necessary to meet local, state and other applicable
codes and to provide the necessary system reliability for the
intended use of the building.
4. Submit draft insnection results to City and conduct
review meeting with City Staff-
S. Prepare a written report of findings and recommendations
together with estimated renovation costa, sketches and
photographs.
6. Submit ten (10) copies of the completed report to the
City of Atlantic Beach.
PROJECT SCHEDULE
CWI will complete Task Nos. 1 thru 4 within 45 days after
the receipt of a Notice to Proceed. Task No. 5 and 6 will be
completed within 20 days after review with the City (Task No. 4).
1301-D RENMAN ROAD ~ JACKSONVILLE BEACN, FLORIDA 32250 ~ 904/249-7995
e~a.:.,:,_ . _ .:.:
PAGE FOUR
MINUTES
JULY l2, 1985
been reported to the Code Enforcement Officer, but no action vas taken. Rev.
Sharon asked what it would take to get a fire hydrant a[ the end of the water i
line, probably around 750 Wes[ 14th St. Ne said a home vas burned out recently
in the area for lack of eater, and added fourceen years ago he offered his
[heluse oflhisiwell if Cheresvastnohhopefof getting a fireehydNanL aThe Mayo rd
thanked Rev. Sharon for his comments.
There being no other business to come before the Commission, the Mayor declared
the meeting adjourned a[ 8:20 p.m.
William S. Novell
Mayor/Presiding officer
ATTEST:
Adelaide R. Tucker
City Clerk
PAGE THREE
MINUTEB
JULY 12, 1985
Mayor Howell said he voted for the agreement, but particularly in the realm of
water cut-ons and cut-offs he wished [here vas a way the citizens could come
to the City Hall for those services and our employees could phone Sn [o Jax
Utilities with Che orders. Ne felt the city was losing control. Commissioner
Gull iford expressed the opinion Jaz Utilities would be flexible should a
Public Relations problem occur. Mayor Bowe ll asked that all Corcnf ssioners
watch Lhat area with great concern. Mr. Mu llfs reminded them [Le agreement
could be terminated on ninety days notice.
* * a * * * * # * * * * * * # * # # * * * * * # * # * # *
Mayor Howell presented in full, in writing, Resol u[ion No. 85-19, a Resolution
transferring certain monies between funds. The Resolution vas [o provide
sufficient budgetary authority to absorb cost of moving Maypor[ Road water line,
and [o provide additional budget in water operating supplies, and to provide
initial budget far Codes F.n forcement Board.
Commissioner Cook moved for assa a of Resolution Xo. 85-19. The motion was
seconded b~Commiss Toner Gull iford and carried anon Lao us ly_
* * * * * * * # * * * * # # * * * * * # * * * # * * * # * *
Mayor Howell asked for consideration to purchase so;ae of the equiprent Buccaneer
had offered [o sell to the city, including octets, valves, etc. The city could
use the equipment immediately, and the prl ce would be less. He also said [he
city was going to have to buy another automobile in the next budge[ [o replace
[he car presently being used by [he building official. The cos[ of [he 1985
Chew. was $8,500_ and Sta [e bid price for a standard GDR scd an ~: as $10,000.
For [he record, Hr. Fellows read the list of used equipment he rec o,-ended the
Commission purchase and stated all the equipment would be used in [he City of
Atlantic Beach and not in the Buccaneer 4a[er b Sewer Dis[ritt. Mr. Fellows
explained the City Manager would use the 1985 Ch ev.if purchased, the Building
Inspector would be given Che City ]fa pager's car, and [he Building Inspector's
car would be sold at auction. The City Manager stated all the equipment and
the car were used equipment and a single source of supply. He requested the
Commission waive [he rules of coape[i[ive bid bocause of being a single source
of supply, and the used equipr..ent could only be bought from chat source at [he
price of $12,000.
Commissioner Cook coved [o waive [he ru7 es of cocpet it ive bid and on [he City
Manager's zecom~endation approve [h e_p urchase of_used_ c•qui~.enL in th_e a:~ount
of $12,000 from Baccaneer Mana~m _ent,Inc. The ~~ot ion was svconded_by_
Cormri ssioner Gulliford and cart i_ed_unani oously._
* * * * * * * * * * * * * * * # # *x * * # # * # # * * * ~~ *
For [he record, Rev. C9;a ties Sharon, 81.0 W. lGth S[. ::d vi sad t}:e Coa~ission
Someone had bought 12 lots a[ Levy Road and 14th S[. and ~: as clearing the lots
to build. Also several lots near the du,p wore roc dy to build on. He .. =,'r ed the
city [o check on septic tanks in [he Tulip SL area, also a fence rcc.~ntly
constructed par Lfally nn city property and located a[ 14th and i'a in. That has
;,
PAGE T'JO
SPECIAL CALLED
JULY l2, 1985
Commissioner Morris asked if [he insurance portion of [he agreement covered
[he city's obligation to the bondholders under [he Ordinance. Mr. Mullis
said the .city vas not required to so provide loss of income in the bond
Ordinance.
Hr. Mullis expressed concern over [he Sill ing as several other utility
owners preferred to do their own billing. He agreed that perhaps, in [h i5
instance, a [urn-key job vas better, and [here vas a provision in the agree-
ment [hat Che city can, a[ any time with in rca sonable business hours, go in and
audit [heir books. Another provision vas that any fines, etc. levied by acts of
omission or camission on their part that caused the city to receive such fine
Jax Ut11 i[ies shall Pay the fine. Furthermore, "Section 21 Hold Harmless pro-
vides the Company agrees to indemnify and hold harm? ess and to defend any claim,
judgment as suit against the city arising out of actual or alleged negligence of
any office, employee or agent of the Cos.pany; including but no[ limited to,
temporary or permanent disconnection with [he Ci[y system, for failure to pay
amount due or ochervise."
Mayor Howell asked if there was a provision [hat Jax Utilities would provide
insurance Coverage under [heir policy for the City of Atlantic Beach as an
additional insured for all liability, including products. It was [he consensus
of [he Commission [ha[ provision had been agreed upon with Mr. James at [he
Co~mni ttee meeting. Mr. Mullis said [he insurance coverage vas on one of [he
attachments, and which ?fa}'or Howell orally presented. Discussion followed.
I[ was the consensus of the Coraiss ion Jax L'[il hies should provide [he sane
liability coverage for [he city [ha[ we provide for ourselves, and the city be
named as a co-insured.
Follaving discussion, [he following_mo Lion was Cade y Coaniss inner Gull iford_
Move_[hat the Ci[y_enter into the proposed agreement with Jax UCil hies Manage-
ment, Inc. for air iod of one~•ear, effective Au ust 1,1985, at a fee no[ [o
exceed $273,500_00 and subiec t_to t_he fol lovi~ cond it_i_o_ns_, with an option to
renew for [vo_years:
I) _ Tl+a[ the limits of liability catch the limits maintained by [he City
and the Co~,.pany will add the City a_s_an additional insured to [heir
policy.
2) __ That [he Agreement will be_ rev ie'.'ed by each Co:miis_s inner and each will
have the rf gh[ to offer changes [hrou~h the Cf ty. "f_an~er. Should sug_
cs[ed chan es be substan[rve another cee[in vrll be called to
$.-- ___.~.-_- _-._ -_____-_. - _Yz_ ~_-__
discuss eath~oin[ or_proposed_ chang_e_
3) If no subs [ant i_ve ch a_nges are forthcocSng by S_00 p.m. Ju1Y 15,_198
The for will be authorized to sxoc u[e_che agree-cnt on behalf of the
fi [~ _ - _
4). _That [he fol]_oving chan ves be -.ade on page 15:_Pa ra ytraph two ,_5100_.00
haagcd to 5300 UO ::nd 54 000 00 than ged to $22500 _00.
Tt~e -:o[fon was s~-conded by Co.:.missinner Cook and carried vnanimouslY.
In
MINUTES OF THE SPECIAL CALLED MEETING Of' THE ATLANTIC BEACH CITY
CO: P115SION NELD AT THE CITY HALL ON JULY 12, 1985 AT 7:I5 P.H.
PRESENT: William S. Howell, Mayor-Commissioner
Bober[ B. Cook, Sr.
William I. Culliford, Jr.
John W. 2brris, Jr.
AND: Richard C. Fellows, CICy Manager
Claude L. Hullis, City Attorney
Adelaide R. Tucker, City Clerk
ABSENT: Catherine G. Van Ness, Commissioner
The meeting vas called [o order by Mayor Novell to consider the rerom~endat ion
of [he Sever b Watet Commi [tee for an ag reemen[ vi th Jax Utilities Management,
Inc. on [he operation of Buccaneer Sewer 8 'dater District.
The following salient points were addressed:
Pg.4 (3) Effective date and termination.
Pg. l8 (20) Line 6 AKreenen[ Amount and Ma xir.,um In;leb[edness.
Mr. Mullis added the word "may" after agreement to read "Further, this
agreement m~ be extended......"
Pg.9-Management Fee and Indirect Costs. Mr. }fullis explained the aaoun[ of
$35,000 for management fee and indirect costs :.as listed in [heir proposal and
budget. The budge[ and proposal were se[ Corth by refs rence a par[ of [he agree-
ment and made a par[ herein.
Pg. I$ - Second paragraph, Commissioner Morris requested the dollar amounts
be Changed from $100.00 to $300.00 and from $4,000.00 to $2,500.00 to comply with
[he Code. The corrected paragraph should read "The Company shall not, however,
make or contract for any major Capital or renewal and replacement expenditure
with a value in excess of $300.00 and a useful life of Wore than one (1) year or
any purchase of $2,500.00 or more with respect to the system without the express
prior approval of the Ci[y Manager except as expressly provided hereunder."The
6th line from the bottom of the page should also be changed from $4,000.00 to
$2,500.00. Comoission agreed.
A[ the request of Commissioner Cook, Mr. Fell ovs explained that $273,500.
vas the total aenun[ the City vas committed to for tl~e contract year as con-
tained in their bid, unless approved by [he Coz-..fission. Mr. Mullis said there
vas always [he possibility any budge[ would have to be revised. The an:oun[ of
$273,500 has nothing [o do with capital isprovements. The agreement provides
chat Jax Utilities has [o get permission from the Ci [y 'anager for any capital
i;np rovemen[s in excess of $300.00 (if ch:+nged from $100.00) that had a life
ezpec Caney of over one year.
I ~ PPGE 2
LO~p17TTEE MEETING
Julv B, 1985
Commissioner Couk questioned hov impact fees and Developer Agreements
vere handled vi[h the contract Jax Utilities has vi[h the City of
Jacksonville. Mr. James stated [hat [hey have never touched a dime of
[ha[ coney. My impact fees or connection fees are collected by The City
of Jacksonville. They you ld send an issuance stating this is a paid
up customer, therefore set up his meters. In other words, Developers
come to the City and make application, then the City sends Jax Utilities
a note to hook Them up. After they are hooked up, Jax Utilities sends [he
City a notice that they have set up the meters, giving the date and
verifying that the CS[y received [heir money. This affords the City a
Counter check, after which, Jax Utilities sets up the billing process
etc.
Members of the Corm~it[ee as yell as representatives of Jax U*_ili[ies
discussed some of [he above points a[ length, but did not Change any
decisions.
(SEAL)
ATTEST:
Nilliam I. Gullif ord, Jr.
Chairman
Adelaide R, Tucker, CMC
City Clerk
There being no other business Co come before [he Co~mni[tee, Cormii ssioner
Gu lliford adjourned the meeting at 10:15 P.M.
MINUTES OF THE SPECIAL CO}41ITTF.F. MFF.T iNG ON
JAX UTILITS F.S MANAGEMENT, INC. HELD AT THE
CITY IIAI.L ON JULY B, 19X5 AT 8:50 P.M.
Commissioner Gulliford called the meeting to order at 8:50 P.H.
for the purpose of considering the bid from JAi( UTILITIES MANAGEMENT,
INC. as [he low bidder, for services regarding the operations of
Buccaneer Sever b ]later Systems. The Co~mnittee members present were:
Co®issioner Gulliford, Mn Fellovs,City Manager; and Mr. Claude L.
Mullis, Ci[y At[ornev. Present in the audience were Hr. H.R. James,
President of Jax Util itees Afanagemen[, Inc. Nike Jacobs, representative
and J. Plock, business office manager.
One of [he concerns vas with the Reimbursable Expenses of F.1 ec[ric
power and Insurance, which the Utilities representatives stressed
should be floating items in Che future.
(Then questioned as to where customers of the Bucc ai~rer Utilities
District would have to appear in order to sign up for services,
Jax. Utilities listed their downtown office site at:
15 North Laura Street
Jacksonville, Florida 32202
Mr. James stated [h a[ most of the time [hey handle applications over
the telephone. If ve would require signed applications, the above
method would be used. This would apply also to comp] ain [s.
Mr. Fe ]lows vas de7egat ed to check out some of [he references Jax
Utilities supplied us with, to see if there had been any problem
in handling accounts in the aforementioned manner or, in the even[
there actually were problems, report on these at the next meeting.
Cormissioner Gulliford verified, tirt nigh Mr. James [hat the total
bid figure of $273,500.00 was indeed a fixed ice and only the Rrne•.al
and Replacement Expenses in SC2 EDULE F were variable, supported by
[he achal work done.
Mr. Jerry St ravye raised the question of the bid total again,
for [he record, Mr, James stated that the Total Bid Price of
$273,500.00 is the final price, lock, stock and barrel, He also
stated that if any number of pipes broke, any day, any time, his
Company would begin the necessary repairs 11CtEDTAT ELY, not wait
until morning or any other delays.
The question .arose in regard to someone else handling [he City~s
money; (e. g. Sax Utilities handling monies chat for all intent
and purposes is municipal, public money). Now is this 1'~andled and
what kind of a reporting svst cm does Jax Utilities have that would
assure the city [fiat [here are no irre gulari[ies. Tn answer, Hr
Janes stated that they deposit [he non ey in a City A:.coun[ daily
and are audited by an independent agency, and in [en years have never
had a problem,
Commissioner Gulliford asked Mr. Ja^es if they would make billing
figures available to us and was assurod tbat we could have them on
a monthly basis, weekly basis or anytime we would like to have a
report.
:- ..
PAGE F.ICHi
MINUTES
JULY 8, 1985
Miscellaneous Business - continued
Mo[Son: Move [o follow the recortuvenda[ion of [he City Attorney in
[he matter of Trooper Btuce Brown.
No discussion before the vote. ?:o[ion carried with a three to one
vote. Commissioner Morris voted no.
* * * * * * * * * # * f t * ! • k ~ ! * * • i~ * * * * * t
There being no other business [o come before the Corvnission, the Mayor
declared the meeting adjourned at 8:38 p. m.
(SEAL)
ATTEST:
Adelaide R. Tucker
City Clerk
William S. Howell
Mayor/Presiding Of ffcet
NAME OF
COMMAS.
M
S V
Y V
N
Cook x x
Culliford x z
Norris X
Howell x
PACE SEV Eti
MIRL''IES
JULY 8, 1985
-~. __-
NAME OF
COMMAS.
M
S y
Y y
N
Miscellaneous 8uslness
Mayor Novell acknowledged receipt late in [he afternoon of the approval
from the Depa r[ment of Environmental Regulation which read "The Depart-
ment has reviewed Che construction bidding Snformnt ion (outfall line an
pumping station) dated May 19, 1985. Acceptable bidders as listed below
fs hereby approved: ~i
Nc Donell Construction Company, $940,f40.00 ~~~
Byer Industries, Inc., $758,110.00. I
Cor~issioner Cullifurd referred to the next paragraph that read the grn C
eligible amount of the contracts vas do pended upon a re-calculation of n
eligibility ratio due to a change from a 2U" Co a 24" pipe. He asked if [he
city had made Che change prior to submitting i[ [o DER. Mr. Fellows rep ied
[he change was Wade at the request of Jacksonville Beach. Any addi[iona
cost as a result of increasing [ha[ pipe would be borne by Jacksonville
Reach/and/or Septune Beach, as the rose r,.ay be. He added there had been no
meeting of the three beach com~unit ies to decide if they wane the 24" p 'pe.
Mayor Novellsaid Chat would be done by change order.
Motion: McDonnell Construction Company be acarded [he outfall line Cook x x
coot rac[ a[ $940,140.00, and Byer Industries, Inc. be award- Gul lifo td x x
ed contract on the pu-aping s[acion at $758,110.00. P.urrts
Howell x
No discussion bei ore the vote. `lotion carried ueani:ously.
* * * * * * * * * * * * * * * * * * * * * # 4 # # # # * * * *
Con;:n issioner Gullifo rd submitted a request from an anguished citizen
[o change the parking regula[i.o ns nn Ocean Rlvd, particularly the parki g
at the first two intersections on Ocean Blvd. The request was turned
over to the City Manager for study and review.
Mayor Novell announced the Buccaneer Facer and Seger District Co:mni Cte
meeting, chaired by Co ~~i ssioner Gulli Cord, would be meeting following
adjournment of the Co•:.miss ion meeting.
The City A[[orncy reminded [he Cor,:miss ion of a claim filed against the
city by Trooper Btuce P. Brew's attorney (minutes of May 13, 1585) as
result of accusa [i ons in the form of letters written by the fo r,.:er Ci[
Manager. The City Conaiss ion authori red the City At torncy on r:,y 13,19
to offer Mr. 6rovn's attorney up to an aro un[ of $1,000 in full settle
sent of claim, rather [ban $2,000 requested. Mr. klullis advised [ire of r
was declined. After discussion with Mr. Hun ry M. Co:<e ICi, 7roopur Bro: 's
attorney, [he Ci[y Attorney rec ocs,end ed the Coc.~nt ss ion approve the sun f
$I, 100.00 in full sM[leecnt of the claim. IE appruvad, the ri~e•.k siioul
be r.,ade out to Rome R. Brown and Henry H. Co xe, Iii, his attorney, in
full settl cr,un[ of any da r.~gc•s he nay i:avc now or in the fu UirE, and t
r heck vrould be delivered upon roapl e[e release.
___- - -_- -- MINDI ESX -_~ NAME OF -~-~V~V.
JULY 8, 1985 C0MMIi5. M S Y N
Action on Ordinances - continued
Said Ordinance vas presented in full, in vriting and read on second '
and final reading by Mayor Novell. Said Ordinance was pos ced in line
with Charter requirements. The Mayor [hen opened the floor far a Publ it '
Hearing. Mr. L. B. MacDonell, 1535 Selva Marina Drive, spoke in favor '
of the Ordinance. As no one else spoke for or against, [he Mayor de-
clared [he Public Hearf ng closed.
Notion: Said Ordinance \0.90-85-94 be passed on socond and final Cook x x
reading. Cu ll ifo rd x x
vnxris x
No discussion before [he vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * k * * * * * * * * * * * *
C. Ordinance N0. 90-85-91 - Second and Final Reading- Public Neari npr
AN ORlll E.11iCE A:fEYD INC THE ORD ISARCF CO UF. OF THE CITY OF A"C I.AN'CIC BE 4CH,
FLORIDA; AMESDING CIIAPTER 24, ARTICLE II, SEC'I'109 24-17 TO RF:UEFY NE
CORNER LOT AND LUT COVERAGE; PROVI UI\G AN EFFECTIVE OAT F..
Said Ord lnance vas presented in full, in vriting and read on second
and final reading by Mayor Novell. Said Ordinance vas posted in line
vich Charter requi rec.;mts. 'fhe ^!ayor [hen opened the floor for a Public
Hearing. As no one s, oke for or against, the ."ayor declared the Public
Hearing closed.
Hot ion: Said Ordinance !:0.90-85-91 be passed on second and final Cook x x '
reading. Gulliford x x
Morris x
No discussion before [he vote. Motion carried unanimously. Hov~ell x
* * f * f f * * * * * f * * * * f f * * * * * * * * * * * *
D. Ordinance No.90_85-92, Second and Final Read in& _Public Hearin
AN ORDINANCE AMENDING THE ORDISANCE CODE OF THE CITY OF ATLANTIC BF:ACH,I
FLORIDA; AMENDIFG CHAPTER 24, ARTICLE III, D1VIS10N 7, SECTION 24-161,
SUBPARAGRAPH (E) (I) TO PROVIDE OFF-STREET PARKING FOR A DNELLING
MAY BE INCLUDED IN THE RF.QU iRED FRONT YARD; PROVIDING AN EFFECTIVE DATE'.
Said Ordinance vas presented in full, in vriting and read on se. and
and final reading by Mayor Howell. Said Ordinance vas posted in line
with Charter rtquirr:~.ents. The Mayor opened the floor for a Public
Hearing. As no one spoke for or aCainst the Ordinance, [he `!ayor de-
clared the Public Hearing closed.
Motion: Said Ordi n:mce No. 70-85-92 be ;nssed on second and final
reading.
.`io discussion b.:Core the voce. ":otien carried un:m irousl y.
# * k * * k * * * k * * * * * * * * * * * * * * * * * * *
Cook x x
Gullife rd x x
';orris x
Howell x
rACE Five
Mtvures
JULY 8, 1985
Act SOn on Resolutions- continued
Mayor Novell said [hey had me[ Mr. Price of [he Department of Natural
Resources, Beaches S Shores Division on the crossover walks. Additiena
information had [o be furnished, including detailed drawings on the
two over-walks for the disabled. (he no [ed that Mr. Ceorge Bu]1., Jr.
had furnished the drawings for [he city at no cost). Mt. Price advised
it would take app roxima[ely four weeks before [he permit would be gran
ed or around the end of July. Mayor Howell, the City riinager and City
Attorney then me[ with Mr. Whitfield, of [he grant section, who assure
Chem the gran[ azroun[ of $50,000 was in [he bulge[ bn[ could no[ be :e
leased until [he per-ni[ was issued. The request goes before the Govern
and [.he cabinet in August They were advised that any obligations in-
curred prior to signing of the contract and approved by the Cabinet we
out. The question raised vas did the city wan[ to star[ construction i
late August or early September with [he hurricane season approaching.
Mayor Howell presented in full, in writing, pro, used Resolution \0.85-!
a Resolution reques[ir,g the appropriation of State Funds for [he Atlaut
Reach crossover proj ec[ for fiscal. pear 1985-86.
Motion: Ado p[ Resolution No. 85-18.
No discussion before [he vof e. 7fo[ion carried m;;en i:.:o usLy.
* * * * * * k * * * * * * *s * * * * * * * * * * * * * * *
Ac [ion on Ordinances
A. Ordinance No. 58-85-5=Firs[ Reading
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLA.YTIC BEACN
FLORIDA; AMENDING CHAPTER 2 DIVISION 3, SECTION 2-290, REt 4TIVE TO 1'HE
INVESTMENT OP RET LRENENT SYSTF'M ASSETS TO PROVIDE PP.OCEDURES FOR IN-
VESTPIENT IN EQUITY SECURITI F.S; PROVIDING AN EFFECTIVE DATE.
Said Ordf nance was presented in full, in writing by Playor Howell on fil
reading.
Motion: Passage of said Ordinance Ko. 58-85-5 on firs[ reading.
No discussion before [he vote. 'lotion carried unan i:~.oasl y.
The Mayor se[ [he Public Hearing for July 22, 1585.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. ORD L`lA:dCE P:O. 90_85-94=Second Re nding :,nd Puhl is I;ca rinpl
A5 ORDIXA::CE %O:; L`;G PROPS RIY HEREIN i1ESCH[tFD 0::1:ED BY HP.RCOURT BULI„
WILLIAM BULL„ JANE BUh1„ AND FRED A. :1 Ul MS, A.FRED :104:75, :1ND JOHS SA!
FROM OR 70 YUD AND RG-2 TO MUD, AS DEFI`;ED ti:UER THE %O:;1 SG CODE OF Tk
CITY OF ATIAY77C BE:<CH; PROVIDING AN EFFECTIVE DdTE.
-1 i~T~
COMMRS. I M 18 I Y I N
Cook x
GulliCo rd x x
~iJl rlS % %
!io Jell %
Cook
Cull iford
Pro rris
Howell
xIx
PAf•E POUR
MISUTES
JULY 8, 1985
-
s-=
NAME OF
COMMflS.
M
S
__ V
Y V
N
_--
_
-_-_ _._ _-_ _-
Nev Busf mess - continued - F. _-
Mayor Howell said Public Hearings would be held before the city Cook
any action. Mayor Howell recognized several citizens who lived vest
of T1a in S[. in Section H. They were: Mr. Laurence Kill lams, Mr. Norr..an
Chatran, Mr, b Mrs. Ralph Floyd, Mr. Raymond Da gley and his Daughter,
and Mr. Val Wilcox. All voiced their objcetions and said Cley did not
have drainage or water probl e:n~. They all had septic tanks and wells
which were expensive, and asked if [hey would have [o hookup to the
city's system if the city did, in fact, come fn and lay the lines.
The concerned citizens also said [hey did not want paved roads and
liked the neighborhood [hc way i[ cas. Mayor Hoveil said the derision
could partly be up Co the property owners. If they wished
to keep all their property and no[ sell for others to build on, and
they wanted to leave the area the way it vas, the city would have no
reason to make [he imp rovemen[s. Commissioner Culliford agreed. Mayor
Howell corsmen ted Che major growth in the area had been east of Main S[.
Both he and Co^aissioner Cull i(ord said it may 6e better to cake the
improve menu one section at a time starting east of `lain SL Comm issio
er Gu llifo rd'said in [he last few rlon the the city had seen a great ir. p.~, p[
for building permits in the area. With char asoun[ of intcresi, [he
Commission had a respons ibilfcy to make sure the growth [ha[ took
place vas soc,evhat con[ro ll ed and done properly. He said all [hey
were doing at [he ,n resent time vas collecting infocca [ion. Cmr:missione
Morris encouraged the resid ~~ts to attend all of the public hearings '~
vh ich will be scheduled, because there would be cone people [here who ',
vans the imp rove men [s. Mr. Williars asked the Cormission to consider
amending tha Code to require lo[ sizes to be greater than 50 fae[_
Mayor Howell told him Che current requirements fora duper. was 75',
and said when the subdivision vas put on [irey platted 50' x ]00'locs
and [he city could no[ make the lots un-usable to [he property owner.
For a duplex, [hey would now have to use 1 1/2 lo[s.Mrs. Dagley reques
ed the Commission do some ch ing about people duap ing furniture, etc. in[
the ditch a[ the ou[fall line. Mayor Nowell thanked her for the infor-i
tion and said the Ci[y `fa pager would check on that i;:~'redia[ely.
Following discussion, Commissioner Culliford coved for [he following:
Mo [ion: Approve a reques[ for proposals under the Consultants' Cook x x
Competitive Negotiations Act seeking engineering services Gulllford x x
for [he preparation of plans and specifications for [he Norris x
public facilities improvec•m is in Section H. Nowell x
No discussion before [he vote. ifo[ion carried unanierously.
k * 3 * * * * * * * * * * * * * * '., * * * * * k * * * * * *
Action on Re..=.olutions
r csol ut ion to tF.e Doper Caonc of ::a to
AInt rod uctinn and adoption of a 1
_
Resoa rc+.s r_.'_rUCSting :ippCUVal Uf_t hC CI_[y llr0v r•)m f0[ dU'1C UVCrWa k5.
PACE THREE
MI \G7 ES
JULY 8, 1985 I
NAME OF
COMMAS.
M
5 Y
Y V
N
Nev Business - continued
!fo [ion: Authorize the Ci[y Manager to negotiate with the No. I Cook x a
Engineer according to [he procedures se[ forth b}• Stale Culllford x x
Statutes No. 287. Morris ~ x
No discussion before the vote. Notion carried unanimously. Newell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. Author icy for [he Mavor and Clerk to e:aec ute an amend:aent Co the F.ng -
neering agreement betv....n [he City of Atlantic Heach a
nd Robert Ba[e
s
S
_
_
__
_
Associates in re ards to en tnrerin and contract ins ec t
i
o
on
t
n
h
e
_
_
_
_
_
_
_
_
regional_outfal l_
Mayor Howell explained that Amendc:en[ No. 1 [o Agrc emcnt for En gineerin
Services vas that Smith S Gillespie were replacing Robe r[ Baces b Asso-
da[es as engineers on the outfall line for the saeie price. The t-:and-
men[ reduced Robert Hates 6 Associates contract price from $2/.,830.00
to $17,840.00. Smich 6 Gillespie will be paid $6,950.00 Cur their in-
spections, etc. on [he construction uutfall line.
Hot ion: 24we to authorize the :Mayor and City Clerk to enter into Cook x
The AmaadmenG as described as :a::enfiarnt No. I with Roher[ CulliCord x x
Sates and Associates. 4orris x x
Ho•: ell x
Fo discussion before [he vote. :for ion carried unani:::o usly.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
E_ Rece i_~oC budge[ calendar and discussion by tt:e City Co:r~is lion
The Commission acknovled ged receipt of [he budge[ calo-nd ar. `:o action
taken.
* * * * * * * * * * * * * * * * * * * * * * *
F. Action_by the City Comni_ssion
to aP~rove a rc4uest for proposals
_
under [he Consultants' Con et it ive Ne o[iat i_o ns Ac[ seekin en ineerin
3 ______._$. g_~_____&
services for [he pre~ra[ion of plans and spec if ica[ions fo
r
[he ~i:bl is
_
_
facilities _imQ ovements in_Sec[ion H.
Mayor Howell explained co the audience nc Clop L'!'e r~ that night could
only be [he first step. Until engine acing plans were raceived nothing
could be decided. He said in 1558 the original sever systtm was install
ed. Liens were put on everyone's property and tiieyi:ad a three year
period 3n which [o pay the city Lack. They have talked to sore bond pro le
who were of [he opinion [he city could probably go eut ..-:nd sell a sin it r
type of bond issue, but with the pay.:.cn [s over a period of ten years in
stead of three years. 'Ctia[ would be for serec•t s, sever and water. In th
interim, the city i:as signed an in h:rlocal agreement with [he other bea h
cities providing t9:at if [he City of ,larksonville levies Ghe six (6) ce [s
gas [ax chore trovld bea ccr Lain :a:oun[ of funds that vmad be co~;.i ng i- to
the three beach cities and the town of Haldvi n. 1f [LaG passed, tlrre :: s
a good pcssibil ity those Cuuds co ul6 he csr~d in vi.ole, or in part, for
street and drainage i;:.p re so-~. ors. T[ co o]d no[ be used for water & Scv~•
I'he Hayor said that cmu7d certainly cut down tine cos[ per lot consid~•ra ly.
PACE Too
ML`: UT ES
JULY 8, 1985 ---
NAME OF
COMMRS. --
M -
S ~
Y v
N
New Business - continued
"boon: Inform Buccaneer Management [o correct [he various defi- Cook x x
cienc ies as stated in the Smith 6 Gillespie report of Cull iford x x
July 19, 1485. Morris - x
Novell x
Co vuTSss inner Norris referred to page IS of the report regarding a
lift station at which the city was prepared Co ins pill an Irae rgency
genera for in 1986. Ne said an earlier report pointed out there vas a
requirement by one of the depu rtments vho ins is[ed [hat Eu¢aneer
install [he gene ra [or and he vondered vhy the city was going [o in-
stall i[ rather than Buccaneer. Mr. St rayve coze:en[ed [he rule that
vas ciced said that all lift stations have to be designed to cake
an emergency generator. The To oche Ross report placed the generator
installed in 1986 and he did not feel that [o be a Buccaneer Sanage-
men[ res pons ib ili[y. Cmmrission er Morris said page nine (9) pointed
out that each lift station had an emergency generator except for the
vas[evater treatment plant IifC station which cas se n'ed from the
plant's diesel ewrgeney gene rato r, and [he la!:eside lift station
in vh ieh an c.xrgc ncy generation se[ had no[ teen instnll ed. Ru7^s
of the De pa rt aen[ of Environ:ccntal Regulations Code states that a
lift station of ChaC capacity shall have [o=:porary service power
generating in pu .ping equip cent. Coamissioner Norris expressed the
opinion [hat vas a defic icncy in [},e system by no[ having [he
generator. Nr. Strayve disagreed and said Uf:R's role did not say
"shall have". The rule said "shall be designed for". Co~s:i ssioner
4b rris stated on page I5, S.::i [h b Gillespie point[-d out that "We
understand Croa Buccaneer "anage-.ent [he city is aware of [his
d efici cncy and the city is prcpa red [o install the gs•n.e racor in'86."
Co: =issioner Norris pointed out it appeared that Smith d Gillespie
had pointed out a deficiency [i;at in his interpretation needed [o be
cerrec ted. 1'ayor Novell co-s~~en[ed Chat vas addressed in the nego[ia-
cions - the city vould install the generator in 1986 out of impact
fees. The question vas called and the motion carried unanir:ously.
# • fe • i k k A • # * * * t f # * * * k f # # * f
C._Ac [ion by the Ci
w Cona_.issien on
r Icon.:.-ndation
fo r
arch it
cctural
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and/or c~inlerinR services in connection with an evaluation of the
City's Public Safely buildi nq,_
The City lfa eager reported he had received five indications of interest
in per Co nni ng [he work. Two of [he prupos als had [o he disca rdcd be-
cause [hc}• ccntaineL a p: is e. lie net with Chiefs Royal and Thompson
and vent aver the qualifications of [he three engineering firms and
recd=;::cnded for the Coc:c:i ss ion's co rs id oration [he following three
firms in order of priority:
1. Cnnloy d :sicker, Jacksonville Reach
2. Gte S Jc son
3. Va e.ay ;r :.iii tee [s o£ .plant is Peach
ine City :..,eager requls[cd authority [o ncgo[inte with the nu:~ber one
F.ngiater a:;d prnrred with a n s~cneblc fc•e.
N LNU'I'ES OF IHE REGULAR NEE71 \G OF 'CHE A'1'1ASIIC HFACH CI 1'Y CON-
MISSION HELD AT 'IHE CCI'Y HALL 00 JULY 8, 1985 AT 8:00 P.H.
FkF81:NT: 4:i 11 lam S. Howell, Mayor-Coo:n':i ssioner•
Robcr[ B. Cook, Sr.
Villiam I. Gulliford, Jr.
John W. Norris, Sr., GCRAi11551n Hers
AND: Richard C. Fellows, Ci[y Nan alter
Claude L. `fullis, City Attorney
Adelaide R. Tucker, Ci[y Clerk
ABSENT: Catherine G. ~'an \e ss, Cm;aoissioner, out of coon
ME OF
COMMRS.
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The meeting was called to order by Ifayor Howell. TTe invocation,offere
by Co..^,un is sinner Cook, was followed by the pledge to the flag.
Approval of the Minutes of [he Ref,ul ar Meeting of June 24, 1985
Fb[ion: The minutes of [be regular Ccinriission Nce[ing be approved Cook x
as pres.-n ted. Cul7iford x z
Norris x x
Xo discussion be(urc [he vote. ?fot ion carried unani:aously. Nowell x
* * * * * * * * * * * * * * :.- * * * * * * * * * * k * * * *
Reco ni[ion of Visi[o rs- Sone
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Rev 9u.=iness
A. Recei t of bids for concrete in conoec tion with tii e_ constnscion
P
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and reconstruction of sidewalks on Cc~an Roul eca rd :.nd East Co as[
The following bids wrre rcc eived and uponcd for concrete only:
Fla. Rock Ind., Jacksonville $40.80 yard
Southern Concrete, Jac1sonville $41.25 yard
Motion: Award the bid [o the lowest bidder, Florida Rock Ird ustries Cook x x
in the amount of ;50.80 yard. Galliford x x
Norris x
Mr. Felluvs c~plained in-house ]abor would be csed to forr.. sidewalks Howell x
Crom Atlantic Blvd. Co 7th cn the east side of Ocean Blvd. and repairs
made on Eas[ Coast and 7th SL where the sde:;a lks are ,racked d brot:rn
The gcestion was called and [he notion carried unani~. ~ously.
* * * * * * : * * * * * * * * x * * * * * * * * * * * * * * *
B. Ar-Howl cd_6:: ~. _n[ of roce ipt of .~i oton:mre i,ap._rt ion of_ [he Sncca nc r
Sc rv rce fo,-~ ~y ~ rfo: Ord 'oy Smith S Gillos-;e Fn~i_c rs _.~:od ar tion h
_-__. __ _
[he Ci ly Connie: ~, ;,in to apl:r..-:e.==_
The Ci Cy `!a Hager r~^a rt,d tile[ roce mvo.... ~<u:iatiu ns Lad been .ca de that
coded eurrcctinF,• P.ur: ute.r had nineteen (]9) o::ys in which to bring
it up to specif ica[inr.s, :u;d be re-i ns a~~r cud. 7uc e:ae er I,a oo go:.:cn[ had I
alrczdy rr-ceiced tie n~rnr,.cnd at i::n s. -
J _
10. Action on Ordinances
A. Final reading and public hearing on an ordinance amending
the ordinance code of the City of Atlantic Beach to
provide procedures for investment in equity securities
for the City retirement system.
11. Miscellaneous Business
ADJOURN
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AGENDA
CITY OF A'fL44TIC BEACH
July 22, 1965
Call to Order
Invocation and Pledge to Flag
1. Approval of Minutes of Regular Meeting of July 8, 198>
Approval of Minutes of Special Called Meeting of July 12, 1985
2. Recognition of Visitors
3. Unfinished Business
l) Further consideration by the City Commission of a proposal
for levying impact fees on a temporary basis for new
construction.
4. Report of City Manager on the results of negotiations undertaken
in accordance with the Consultants' Competitive Negotiations
Act for inspection and renovation feasibility report for the
Public Safely building.
5. Action by the City Commission to designate the voting delegace
to represent the Ciiy of Atlantic Beach at [he 59th Annual
Convention of the Florida League of Cities in Hollywood,
Florida, October 10 through 12, 1985.
6. Discussion by the City Commission on the desirability of
authorizing the drafting of an ordinance to amend the zoning
ordinance providing for a one-year maintenance bond on
public facilities improvements accepted by the City
Commission for maintenance.
7. Discussion by the City Commission on a recommendation from
the City Fire Chief that additional ingress and egress be
provided at the Aquatic Gardens Subdivision.
8. Action by the City Commission to receive a ten*_ative budget
for the new fiscal year beginning October 1, 1985, and
tent ifying of the millage for the Properly Appraiser of
Duval County.
9. Discussion by the City Commission on a request from
Devtronics, inc., of Atlantic Beach to connect to the
City's wastewater treatment system and providing procedures
and requirements.
f
We are enclosing a letter from Gary Adams relative to the meeting,
recommending the City allow Devtronics to hook up under cer[ain terms
and conditions. This is an agenda item for Monday night.
RCF:jl
2) Effluent Pump Station:
Start: November 1, 1985
Complete: December 15, 1985
Estimated Cost: $40,000
3) f3 Treatment Tank:
Start: January 1, 1986
Complete: July 1, 1986
Estimated Cost: $345,000
Comments: Items 2 and 3 have been designed and plans and specifi-
cations prepared by Alan Potter. I understand he has
been paid for this and the payment includes the general
inspection to be performed by Potter on the construction.
It is also my understanding that some of the piping for
the new plant which had to be run through the existing
system was completed while the existing plant was down
for cleaning and rehabilitation and, Therefore, will
not have to be redone.
o Utilizing a copy of developer agreement from Buccaneer Service
Company, and one from Jax Utilities, Mr. Mullis and I have put together
a document which we feel represents the best provisions of both
Buccaneer and Jax Utilities. After fine tuning, we will submit ii to
members of the Commission and to 8uccareer for their review and input.
Once approved, we recommend the agreement be used for all new developers
and others requesting water and sewer service. This is pretty much in
accord with the substance of a letter fro~a Jerry St rayve dated July 1?,
1985, a copy of which I am enclosing for your information.
o On June 3, the City Commission agreed to reserve 20,000 gallons per
day for Pete Dowling for development of 66 units outside the City
Limits. The letter we furnished to Mr. Dowling provided the sewer
reservation was contingent on the City finally adopting a policy
relative to the manner in which impact fees were to be charged and
collected. Mr. Dowling cannot move ahead without removing the
reservation from the letter and consequently we have agendaed an item
for Monday night to discuss this matter further. The Commission may
remember we had proposed previously that if a developer required a
one-year reservation, he would pay 100> of the impact fees up front. A
six-months reservation would require 50% of the impact fees up front, A
three-month reservation would require 25ro of the impact fees up front.
The City Commission may cant to utilize this particular method
temporarily.
o Some time ago, Gary Adams, on behalf of the City, attended a
meeting at the Department of Environmental Services in Jacksonville
relative to an application Uevtronics had made for a sewage treatment
system. This is a small indus[ri al plant over on Main Street in the
Section H area that manufactures printed circuit boards for use in
electronic equipment. The rinsing cycle of the manufacturing process
produces waste material of about 2,000 gallons per day that includes,
among other things, some chloride, sylfate, iron, copper, chromium, etc.
regional outfall. The first item has to do with discussions relative to
whether or not PVC or ductile iron pipe should be used for the force
main. Initial investigations seem to indicate the additional cost of
ductile iron would be more than justified by a saving in pumping cost.
The second item will have to du with a request by Atlantis Utilities
Corporation to connect to the Duval Beaches effluent force main. We
will keep you advised.
o It seems the Atiant is Beach Little League is one of the
championship playoff spots and the Commission may be approached as to
providing funds to assist the team to oa rticipate in the finals.
o The Annual Convention of the Florida League of Cities will be held
in Hollywood, Florida, October 10th through October 12th. If any
members of the City Commission would like to attend, please let me know
as regist ratian forms are available and we will be happy to fill them
out on your behalf. In the meantime, the City may wish to act on
designating a member of the Commission as the City's voting delegate.
o When Ron Crofton began the Aquatic Gardens Subdivision some years
ago, there was a discussion among the City Commissioners as to the
desirability of having an additional access into the subdivision. Since
the subdivision has been taken over by Jimmy Jaffa and Tom West, it may
be wise for the City Commission to reaffirm its desires relative to the
additional entrance to the subdivision and so net ify the present
contractor. In this regard, we received a letx er from Chief Wayne Royal
which I enclose for your information.
o Absent any obj cctions from the City Commission, I was planning to
take a few days off tt~c last week in July and the first day or two of
August. Please let me know if this meets with your approval.
o At my request, Plans and Policies Director St rayve has prepared a
recommended schedule for construction start and completion dates on the
anticipated capital improvements to be made in the Buccaneer District.
They are as folloxs:
1) Westside Force Main:
Start: October 1, 1985
Complete: December 15, 1985
Estimate Cost: 5120,000
Comments: Waites and Frey are the consulting engineers on this
project which consisted of the Lakeside Pumping
Station Part A, and the Kestside Force Main Part B.
Buccaneer Service Company was given a lump sum
estimate of 510,800 on the engineering costs, and
51,320 for surveys. It appears 55,484 has been paid
on the plans and specifications, and 56,636 remains
unpaid. The City will need to determine what its
financial obligations arc to acquire these plans
and specifications.
i
o Tuesday morning at 9:00, I met with Roger Sutton of American
Federal, and Doug Miller of Lngland, Thims E Miller to discuss the
City's present ordinance regarding maintenance bonds. Ron Andrews of A.
J. Johns, who accompanied Mr. Sutton and Mr. 1liller, argued that most
public work he has done requires only a one-year warranty on workmanship
and materials. The feeling of this developer is that a two-year bond is
unrcascnable and goes beyond the intent of providing some guarantee of
the workmanship and labor on a proj ec i. In researching the ordinance, I
have tome across conflicting provisions regarding the maintenance bond.
If you refer io your Code, page 1406, you will see that a bond is
defined, and more precisely maintenance bend, and it provides a surety
must be posted in the amount of 25$ of the original engineer's estimate
of the cost of improvements over a period of two years. However, on
page 1476 of the same zoning ordinance we find a maintenance bond in the
amount of 10% of the cost of the improvements shall be filed for a
period of two years. It is my recommendation to the Ciiy Commission
they consider authorizing the drawing of an ordinance amending this
section of the Code to provide that a guarantee of workmanship and
materials on public facilities far which tl~e City is to accept
maintenance require a maintenance bond in the amount of 100'e of the cost
of the completed improvements for a period of one year. What form the
bond should take is a matter for the City Commission to decide. It can
be a cash bond, an irrevocable letter of credit, a surety bond, or a
simple warranty from the contractor. Needless to say, the developers
would like simple warranty. This will be a discussion item on Monday
night.
o A meeting was held at 10:30 Tuesday morning to review the Oc eanwalk
development, a proposed subdivision lying north of the City Limits
between Seminole Beach Road and Sherry Drive. Attending the meeting
were Jerry Strayve and Bob Braid of the Buccaneer Water and Sewer
District, Ronnie Ratliff and Tim Townsend of the City's water and sewer
facility, Hugh Mathews, Ronald Nogis and Doug Miller of England, Thims G
Miller, and Joe Mittauer of Gee and Jenson, representing the City on the
review process. In view of the rumors relative to the possibility of
this area being annexed to the City of Atlantic Beach some time in the
future, it was requested that Gee and Jenson review the subdivision to
make sure that not only water and sewer was properly addressed, but to
make sure the paving and drainage plans would not be a detriment to the
City should the area be brought into the City at a future date.
The developer had planned to tie in with a Seminole Beach
condominium development and run a force main to the City of Atlantic
Beach sewer system. It appears it would be a better approach to have
the subdivision rework that part of its project to tie in to the
Buccaneer Water 6 Sewer District. There was some discussion relative io
the pros and cons of an interconnect between the District and the City
water systems since all of the work will be paid for by the developers.
We may discuss this further.
o A meeting has been set for Friday, July 19, at the Neptune Beach
Council Chambers at 1:30 to discuss two items in connection with the
~~_
CITY OF
>4tlartie Geaels - ~lmuda
July 19, 1985
MEFIORANDUM
T0: The Honorable Mayur and City Commission
FROM: Richard C. Fellows, City Ffanager
SUBJECT: Status Report
Ifi OCEA\ BUIiLE~'AAn
P. O. BO%25
Ail-i\rIC BEACN. FLORmA 3Y13.1
TElEPHOVE190ai2~42195
o A public hearing will be held on Ftonday night relative to adoption
of an ordinance authorizing procedures for the investment of pension
funds by the Pension Board of Trustees. This ordinance was approved on
first reading at the meeting of July 8th.
o The City Commission had authorized the City Manager, Fire Chi cf,
and Police Chief to negotiate a fee under the Consultants' Competitive
Negotiations Act with Connelly E Nicker. The fee, which will be payment
for services rendered, includes the fi no's evaluation of the Public
Safety building relative to structural integrity and the correction of
any violations of electrical and plumbing codes. The Commission will
need to make a determination the fee is reasonable and provide the
authority for the firm to continue.
o Buccaneer District Plans and Policies Director Strayve has informed
us the Navy is prepared to move ahead on a contract for the furnishing
of water service to off base housing. The proposed contract is being
reviewed by the City Attorney and upon his completion will be forwarded
to the Commission for execution by the Mayor and Clerk.
o February 27, Buccaneer Service Company entered into a developer
agreement with Pioneer Point, a subsidiary of 1{untlcy Jiffy Stores, for
the furnishing of water and sewer service to a 68-unit complex in their
service area. The agreement provided fees in excess of $100,000. ae
have received a letter through the District indicating Pioneer Point
plans to add 28 additional units which will result in additional impact
fees of over $25,000.
o On '1liesday at 1:00, a meeting was held with the City's accounting
department and Jax Utilities represented by J. U. Flock and Buddy James.
A plan for transition of the Buccaneer h'a ter and Sewer District accounts
was developed and all systems are "Go" for a complete transfer 20 the
Jacksonville Utilities management group on August 1, 1985.
iti
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o At the last meeting, the City asked the City Attorney and me to
prepare a list of steps and procedures necessary for setting up the
special assessments in Section H. The first item of business would be
to select an engineer to draw plans and spec ificaiions for the public
facilities. This should be done through the Consultants' Competitive
Negotiations Act, and we have prepared a request for proposals which we
ask the City Commission to approve on Monday night. The cost of drawing
the plans and specifications will need to be budgeted for nezi year, but
would be reimbursable out of the funds generated by the special
assessment bond issue. Once the plans and specifications have been
drawn, Chapter 170 Florida Statutes outlines in detail the procedures to
be followed for the special assessments. The City Attorney will be able
to respond to some of this on Monday night.
o We are enclosing copies of
management of the Buccaneer District.
study making a comparison between the
85-86 District budget.
the Jax Utilities proposal for
h'e are also enclosing a copy of a
private proposal and the proposed
BCF:j1
at our Public Safety BuilJing. Inasmuch as budget time is rapidly
approaching, and in an attempt to expedite this particular item,
propos-uls were receive) up to 5:00 PD1, Friday, and with the concurrence
of the City Commission, we will present for your approval the three
firms we feel most qualifieJ to perform the work a[ the meeting Monday
night. We would like to reyuest authority to negotiate a price proceed
to authorize the evaluation.
o During our trip to Tallahassee, we learneJ the necessity of
adopting a new resolution relative to the Dune Overwalk project. A copy
of the proposed resolution is included, and this will be an agenda item
for Monday night.
o The Buccaneer Water L Sewer District has indicated to us that an
amount of $117,000 in an irrevocable letter of credit has been
establisheJ in favor of Buccaneer Water S Sewer Disi rict at the Ocean
Stale Bank. These funds may be drawn on for capital improvements which
are propose) for the upcoming year. We are also incluJing :a letter of
inquiry from the Granada Company which may result in an aJditional
$225,000 in impact fees.
o Speaking of the Buccaneer Water G Sewer District, please be advise)
that Chairman William Gullifo rJ has ca11eJ a meeting for the Buccaneer
Committee immeJ lately following adjournment of the Monday night meeting,
July 8.
o In connection with the change of enginec rs on the regional system,
it will be necessary for us to vote on amending the contract between the
City anJ Robert Bates L Associates. Bales has prepared the necessary
amendment and it will be an agenda item on Monday night. he arc
enclosing a copy for your perusal.
o At the last meeting of the Pension Trustees, the Boar) voted
unanimously [o recommenJ to the City Commission the adoption of an
ordinance amending the City Code so as to more precisely identify the
powers of the Board of Trustees to invest and reinvest the assets of the
Retirement Trust Fund. The ordinance is enclosed anJ is reaJy to be
introduced at the regular meeting hlonJay night and set for public
hearing and adoption at the meeting of July 22.
o An ordinance was introduce) at the last meeting relative to the
rezoning of sane property on Mayport Road north from OR to PUD, and from
RG-2 to PUD. We did not have the full name of the propetty owner who
owned the middle parcel, and the ordinance has been corrected to show
the property owner as Fred A. Adams, A. Fred Adams, and John Shea. If
everything appears in order, the ordinance will be up for public
hearing anJ adoption on Monday night.
o We are enclosing a calendar relative to the adoption of a new City
budget. Please look it over anJ if anyone secs a problem with any of
the suggested dates, please contact us. The dates are more or less
pretty well fixed by statute, but there is a small amount of fler.ibility
involved.
CITY OF
~tlaKtie beaek - ~laeCda
July 5, 1985
MEMORANDUM
T0: The Honorable Mayor and City Commission
FROM: Richard C. fellows, City hlanager
SUBJECT: STATUS REPORT
ale oceAN souu:vASn
P. O. BOX 25
ATi.ANTIC BEACH. FLOIlJ1A 32233
TELEPHONE 190112x9-2TM
o A meeting of the Codes Enforcement Board has been scheduled for
Thursday, July 11, 7:50 PRI. This will be the first instance where two
cases are to be prosecui ed by our new Prosecuting Attorney, and in the
event any of you wish to attend you may wish io make a note of this.
o !fe are including copies of the minutes of the regular meeting of
June 24, 1985, and any other correspondence which you may not have
picked up from your box at City Vial 1.
o The annual Summer Beaches Run has been scheduled for 6:00 PM,
Sunday, September I, 1965. The run starts at Hanna Park and ends at the
lifeguard tower at Jacksonville Beach. It is estimated about 3,000
runners will participate, and the Jacksonville Track Club is asking
permission to operate six motor vehicles on the beach to set up
equipment for use during the race and to pick up equipment afterwards.
The drivers, of course, will be instructed to observe all safety
precautions and to obey beach traffic rules and any requests of the
Police Department. If any member of the City Commission has a problem
with this program, please let us know.
o Enclosed herewith is your copy of the maintenance inspection of the
Buccaneer Service Company performed by Smith E Gillespie Engineers.
Members of the City Commission will :;ant to read this over so as to be
award of the recommendations contained therein which must be undertaken
by Buccaneer before final acceptance of the facility.
o Ne will be receiving bids on hfonday night For concrete for use in
the construction and reconstruction of sidewalks along Ocean Boulevard
and East Coast Drive.
o The City Comm9ission had authorized us to seek proposals for
architectural/engineering services to evaluate the various facilities
~_
CITY OF
J'Qtla+ctie beads - ~laaCda
;~s OCegv a0uuvARD
L__ -_-_. _ -__ P. O. BO%25
ATLASTIC aEACN. FLORIDA X2233
~1 TELEPRONE1901121423%
.Iuly 2, 1985
Mr. Richard C. Fellows
City Manager
City of At lan[ic Beach
716 Ocean Soul evard
Atlantic Beach, Florida 32233
Dear Nr. Fel loos:
I am writing this letter vi regard [o the proposed developmznt of
Aquatic Card ens subdivision. As you know, [he City Code (Sec. 24-252
(4) page 1479) requires two separace and remote entrances co a sub-
division. Also, [he Aquatic sgimming pool is at [he present entrance
to the subdivision, and [hey hold swimming meets and meetings of other
kinds which could present a problem insofar as gaining entrance to [he
area.
The response tiuue would be 33 percent longer if [he only street were
Aquatic Drive into the sibd iv ision. In [he event Atlantic Boulevard or
Aquatic Drive were blocked due to an accident or flooding, it would be
essential [hat another means of access to the subdivision be available.
Therefore, I strongly recommend that another means of egress be developed,
such as Cutlass Dzive or Cavalla Road affording an alternate.
Yuurs very truly,
ATIA IC EACH FI DEPARTYENi
R. l yn Royal
Chief
RwP.: pvb
I JULY
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