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10-01-85l____ --.----.- ~! 1~~'~-- d o 1 ~xoe~ ~~:le ~ ! r f ~ L ~~ r II°' a'lii E r t ~~tsL~~I~•F I I 1I ~9~ ~ o. 7 L G Q , l; 3 ~a °"`~ / ' ~ :, ~ l }'~'9 iT! 9~ crgt ~r 3Y.. 7/~ 9 ~qHr yi ~,~O ~KJ ~ ~ ~Cr4 ^fJ~~. /~ ~t. a r -~._,- _ _ ~ _ f~(ge 2 continued t ` ~ .~ : ~G., -> ,- Voris Aibbon .. Blk. 232 Lot ~ Francs Moore , - y '.:c ~:. ~ 1, t Bix 22a Lots i, 2, 3, 4, 5, &6 ~ (, j ,_~ , y~ i Ollie R. end Joy Braddock ~, -~ ~ /,/l~LIC/=4c '~L ; Blk 22y Lots / ~ 3 > > A ~ ~ ' i :~ J Jexel Mullis /~.i~~-~-'. ~-' ~y~! -...~ 4 ~` Bix. 499 Lots J~- ~ y~ ~ /. Evan Te for (~i(~ ~~JE~{~ Blk. yLOts ~ -~~~" ~ 2 ~Y~ ~ Herbert Cox /~~ "/~ ~..~;;:pct<.%~ <~<' Blk. Lots Yilllam and Jenny Echols Bix. 242 Lots Otis Peavy Blk. Lots /~ 71F~7P?s /(pnh ~:.~ rJ v P _ _ ~jCi i~e!_~ ., //~Y. C,~ ' .. ' 9th September 1985 We the undersigned, owning properties in section H of Atlantic Beach, Florida, fYom East of Nain Street to Mayport Road and ort the North and South sides of Levy Road, do hereby ~ i state that ue oppose the recommended improvrments made by the City of Atlaniic Beach for said area. We Peel that it is unfair to ask us to pay for sexerage improvements since we have already paid to have septic tanks I. installed, some of which are less than a year old. - N I ~' James R, and Augusta Jane Patten ~ ~ j/`)~7~~,-~(j- Blk. 240 Lots 3 & 4 d=" ~~/`°` 1 "~ George and Karen McGregor ~u,u~-,- Hlk. 240 Lots 1 & 2 - Bessie Teboe - ~~_;j-~-2~ Blk. 3404 - 19 Lot 4 .;~~ti'-~ I~_/._ ~ ALsn a,a Katherin Holston ~ ~~~1~ '~~~;if~J L_ CYL+ Bik. 231 Lots 3 & w illis 'Ortaes ` 1 ~,y,; L/`~~'~ " ~lk. 231 tots 5 & 6 Lester C. and Janice A. Saunders Blk. 230 Lots 5 & 6 Dorothy A. Millner Blk. 230 Lots 1 & 2 Walter A. and Angelica B. Millner Blk. 230 Lots 3 & 4 Blk. 229 Lots 2., 3, & 4 i Lt/vrv~'~f' Daniel L. and Debra Millner f~. r Bik 229 Lots 5 & 6 '" tl.. ~J ~~~ p-t..l~-L /,' Cary }iale ~~ ~~'" ~~/ _~ Blk 197 Lots 1, 2, 4, & 5 ..,(_.i~- `. // ~f', James A. Patten jr. ~ a, ~)~c M.~+~~ ~~~"°" 7 Blk. 231 Lots 1 & 2` "~ Hett F~dlock ~ .Jf /' B1k197 Lot ,~~ ~ ~ ~ 'L i i•z. 9-~t__i %~+~ %- Melinda ~~1; yK "~~I~• , // Bik. 197 Lot ~ ~'i? '~ ~ _ , ,:11 i :,. ~~ o,'%%t~/.u~~ ~~~ ~~e ~ttfionttl ~ln~fifufr of ~unicip~I ~ttfv (19ffirers f~ifttfinn upon pFrsrntahon of the ~-futtrD far ~peattl ~istin$uisheD ~ublit ~4erlTite bg tt ~lunidpttl ~lttarne~ upon (~1ttuDe `~i. ~ullis JMt~28IIitbI~P, ~IIIr[~tI The rcnpimt of the Natnrul Imumrc of Mumcipil Iaw Offuers Special Disnnguuhed Public Smiu Awud is Mr. Claude L Mullis of Florida Mr. Mullis u one of the groin[ Munwpil Iawyen m our m6oa Ht has xrvtd ss a privau practiswner wrth th< bw firms of Livermore. Klan and Laq PA a~ Mahoney, Hadlow and Adams, P A Hu record u a muninpil lawyer uountanding He smell from 1953 1973 u Assistmt City Attorney Fmlacksonvilk, fknida Fram 197d~ 1978 he wu Town Atmmey of Orang<Parla He was Gcneril Counxl of she Florida Leagtte of Citin from 197¢ 1983 and has also smcd u Spain Counul to scorn of Florida uan which has earned hw the much deserved repusuwc ss Fkxida'a grcateu aspcrt m th< hcld of muniapil law. Claude Mullis hu hem active with NIMIA smu 1966 and rt wu he who, worWng wnh NIMIA's Faauuve Commrta and the Couraxl for Snte Leagues, put together both [he Nauonil Municipal Legil Dcfcnse Fund and MML(Ys Linguwn Ccnrer. In amen of grot assn over anti-frost claims, Claude Mullin worked ddigmtlY na[wnwide m saure Congrnswnil support of Stau Leagues through thnr Generil Counxl tha rnulted in the laxal Gmnoment Anti-Tma Act of 1986_ It was Caude MuWs who helped aaxmble the shocking list of punitive damage claims agilmt dnn which in the ary of Newport rase mused the U.S Supreme Court m hold thn pumuve damagn wne rwt provided (m under § 1983 of the Civil Righu A<c He hss ovn the daadn worked diligently to saurc Crsograsionil support for m[oraaon by statute d [he good faith Mmx m § 1963 cases. Mr. Mullis hu rimed the high rnpat and nreem of NUSLO members for ha ever ready usistanu oo probkms too numerous ro list hac but nonetheless helpful m NIMLO roemben throughout N< mmn Mr. MuWs u presendY retired from the Florida Leagut of Ciues but baaux of what he has done in hu giro urarof mum<ipil law and who h< conunua m do as a muniupil law mmultmt and u City Atmmey of Atlantic fkach, MMLO hereby proudly preuna m this oununding muniapil aapney this Award for Eaaamdirurv Servru m NIMLO and w the field of Municipil law. Prexnted this Snmtan[h day of Oszober, Nineteen hundred and LghtpFive c~.a..~ B. K~ ~u Charles S Rhyn faAlar Shelley General Counul Prndmr October 17. 1985 ~.... . FdGF. Fi~C F'. ^:i SCIES OCTOksER 21, :9di Corrsa ssioner Gull i_fo rd roved to _a_u thnrize [he Cit}':tanager to ep~~a~e [he services of an en ineer for [he runner [ion to rovide ta[er service [o the _ _ E_ .. _ p____-_._ off-base 7:avy housin~proj ect. The_r.ut ion vas srcond ed by CmnT issioner_Tb rris and carried unanimously. x :ix ~ ~ ~ * i ;: f: # * * * * * # # * * z # * * * e # s * * # * Mayor Howell reminded the Commfssion regarding CLe fire insurance policy just approved that Chere are a number of items on the list that are part of The Buccaneer Mater b Sever District and their par[ would be deducted from the city's total price of $14,488. Commissioner Gull iford asked Hr. Fellows to acquire some infora[ion on the Coastal Mara gemen[ Legislation and its impact on our city. "favor Nowell said it was his understanding that on `!arch 1, 1986 any construction within 1,000 ft. basically, of [he ocean, is going to have [o be built to wi[hs [and winds of 140 miles per i,our and probably have to be built nn pilings, and approved in Tallahassee. Mr. Fell ovs said "Ir. Braid bad worked with tine contractor and ere ineers to bring [he cos[ down $45,000 by removal of some of the "gold plating" in [he Proposals [ha[ tame in on the new pump stations. He requested approval of [he change order. Comrai ssion er Cook moved to approve rile ciianycd order reG nested by_ the C_i [y *.anayer. The mutton eras sr~ onded by Co - ssioner C~llifu rd and carried unanimously_ - _- _. .__ __- __ _ _ # * * * * * * * # * k * * k * *~. * * * * * * * * # * There being no other business to come before [he Cmonission, the Yayor declared the meeting adjourned. (S FAL) William 5. Howell Na yor/Presiding Officer ATTEST: Td e]aide R. Tucker City Clerk P,1GE THREE SFpCIAL CALL}:U DCloRER 21.:985 Cummins ioner Ccok moved [o adopt t};e Pay and Cl ass if_ica[ion Study prc~~a red by Long_ASSOCrates holding _tn abecance [he high ftgu re in [he pro~;osed range for further stu~• by [he Cona tsston w_i th a January !986 d__eadline__f_or_ comp l_e_tion and noting [he corrections_made on pages 7 and 12 Fhc _ ~ - -- ---- rotion was seconded by Co nt_ssioncr Gulli(o rd and ca_r r_i e_d unanicously. ~ - _ ?._ Authorization for Ma rior _and Clerk [o execute pro os ed u[ilit service 1' - y' contract for cater service for off_b;se Ravv ho sin throe •h the Ruccaneer later - _ _ __ - _. __ __- - - g--. 6 _"_ d Sewer Di s[ric [. -- - ----- - - >feyor Novell said there was a minor difficulty in [ha[ the Savy does no[ pay in adeance. The city has to rake Che connection before [he 6a vy can pay the i~.pact fees. Mr. Fellows said he could sub;ni[ partial pa}'~:ent requests as Chey go along. Coral ssioner Cull iCo rd mow=d to aPorovt the c_ont rac[ with _Che Cnited Sta [_cs NavY for servtnR _t hetr housing project vtth water through the Ruccaneer_ l:a[er d Sewer_ Di strut The ncce ssarv offac "a is be ;; hori zed to_ sign onbehalf of th_e Ci [y_ The cof ron was _s e<onded by Co. r sinner Cook _and arried u~ ni-:ously_ k * * * # # * * k # * # # * * * * # * # * * * * # * # * Mayor Howell announced The Chicago Insurance Co., writer for a71 the city's properties, noc liability, work;cn's co-.,^^„rasa[ion, or health fire urance, had in- forned him [hey will no longer write vindsto rm for [he city. They have renewed the policy, but with windstorm and 'nail pulled out. T'n ey sugeestcd [he city place the wind si orm and hail in the w•i ndstorm pool, but the only hvi lding eligible vas the city hall as ali [he other build.ngs were beyond the 1,000' l imi[. (lying cast of Sherry Drive and from Seminole Road a[ Sherry Drive) }layor Rowell obca fined a quo [e from The S[_ Paul Fire S Marine Co. They agreed to write the whole policy just as it vas written, fine ludi_ng winds [orm, for $14,468, with $1,000 ded uc[ibl e. He pointed out none items needed to be corrected and changed. Also [he city had no boiler and cachinery coverage. St. Paul Fire d Marine will quote on [ha[ coverage. The Ci [y Attorney had advised the charter did not require you to go [o bid for insurance and [his uas a]so an cae rgoncy. Com'nissioner Morris moved [o place the ci t}''s property insurance through lilson Insurance Agency with St. Paul Fire a ~a rine Co. for z tern o_f one ~~ar, at a - -___ cos[ of $14,486. 'f Fie mo[i on w_as seconded by Cora~issior.er F'an Suss and ce rri ed una ni mously_ __----_______ ____. -_._ -_ k ~ * x * # # * * * x * x * * x * x * * # x x x x # x # * # * Mr. Fellows asked for auti;orization to enF age ti;e scr vices of an ¢nginecr for a figure less ti,ar, what the Ci [y *L~nagor is au ti~orized to spond to do the snail amunt of ongine Bring required to n.;ke the cunnec Lion for [he l:a vy off-hale housing.- engine Bring for bi gh service yurps; cons[n;cti on of ;actor vault for the R-inch co:~.pound ac[er and Cor 250 foci of 8-inch 0900 PVC water line, w}; ich will be put out Cor bid. "the cost will be rein.,burned by the `:ary. PAGE 'I'»0 SPECIAL C.41.L ~cloblg zt,t585 the r::erits. ;fr. Fellows said the Supervisor Acte:;:.ined [he r:r tits and then presented his findings [o the Ci q• `.a Hager. Hr. Fellows said [here may have been some contusion a[ [he lasC meeting on changing the Personal Leave policy. T}:e plan rec oceovnd ed a cap of siz[y (60) days instead of 120, not :m elimination of the hank of personal leave days. He said he did not believe the current policy ti~at required enployees [o take a minimum nu:rber of days of annual leave vas being followed. Cow;-:i ssioner Cull iford said he understood the total value of accrued leave as of 9/30/8> vas $8],608 and he did no[ approve of carrying over unfunded ]iabil hies. Hr. Fellows said they had a special pay catro ry hudget ed so that cv:ployees wish to buy Choir Pi. days the Honey would be acai fable. Corunissioner Gulliford expressed concert. over Che high range of clerical salaries based on private sector experience plus [he benefit package given. Commissioner Morris sugcest ed some of the salaries had [o do with "trade-off." Lev salary r,n Ges and other fringes. He personally did not approve of that method as he felC people liked to see dollars in their hands and let [hem decide what [i~ey wanted m do with their dollars. Cu;:rnissioner Cul liford was also concerned over seasonal high r•, r.g rs. He said you need [o differrn[iate between a cos[ of living increase and merit pay. Fo7 tow ing discussion, he sug- gested [hey pass [he plan on beginning salaries and leave the high range oven. Mayor Howell vas concerned about salap• increases in the pas[ [hat might have caused [he problem on page 23, 2nd par.-: gra nh. He and Co. s:issioner Gulliford were also concerned about the high r:mge of salaries down the road there titles have been ctan god in [his proposed plain Lt recoroc nd ed change of titles and salary ranges for Planning, 7.oning,9ldg. Secretary to Co::aouni[y Development Cooed ina[or and Police Sgt. [o Police Lt. along with several o[h<rs. Mr. Fellows said [hey were very minor salary adj use r..ents, at ]vast. for FY85-86. Different methods of adjusting [he high ranges at a later date were discussed. The Ci [}' Manager suggested he prepare several grids beginning at 2'~7., 3X and 4X. and bring back after the}' had adopted the basic plan. Cm:.oissioner Gulliford said he would also work on it in [he private sx mr Eor co~oparisons. Hr. Fellows suggested statistical data from the Jacksonville Cha=~ber of Coc.:.erce as evidence of private sector. Mr. Alan Potter offered the cur: :.unt that the Ti es-tinion had recently published a survey on "pink collar workers". ";r. Fellows will obtain a copy. Fol loving discussion, i[ vas the consensus of the Cocaission [he following changes should be Had e: page 12, 2nd paragraph, 2nd line. Delete "a 5%" and icser[ an [o read "an increase to [he minimum level in [he new grade". line 10 strike vo rd "6~ek" after the word "re-ass igned." line 12 after [he vo rd "level" strike "thu pat should _be at_tha_s arc dollar_ le ne}" and insert "the e:.-.plovee r_njc:ed prior to the t: ^.pora ry re_-asst grj__rn[." [o read :[he pay should be at t'ne sere dollar level the e=~.p7oyce enjoyed prior to [he [empora[y rc-assign rye n[. 8[ r'ke [he following sentence "Si:euld-tae- ciployee'c sal ary_esrted the ~^.a:<i.-:uc. .in Ch r_ Kv[ rave, anA She lr.,.ss i.6n.'~:a-+L is _ :roE fog d-i sr~i-pl,i ra ~y spa sur_s~ [he sal-n ry ]r+.~l of [fie c-:.}l oy ec•i+o+:ld rc.^.aia at Lfie• ~-.T7 o}'cc's 7:f~}a%~st vzl a.r~:at Ca fined :' M 1Rlf1 EE VF 1'HE SPECIAL CAi-I-h:U `:EFI1`a. VF THE !. 11:..`:'IIC FETCH C7 I}' CCL`1H15S10N HELD A'f '1 HE G'1'T HALL OS VCT(1RF.R 21, 1955 .4T 7:15 P.H. I'Ri:S F.NT: 'hilliam S. Howell, ?Uyor-Co:.~.n.iss uner Robert B. Cook, Sr. ' Filliam I. Guliiford, Jr. John W. Morris, Jr. Catherine G. Van fiess, Con mi ssi mte rs AND: Richard C. Fell ows, City vynager Joim Dickinson, Acting City Attorney Adelaide R. Tucker, Ci [y Ci erk The meeting was called to order by Mayor finvel 1. The invocation, offered by Co;nmtssioner Cook was followed b)• the pledge [u the flag. 1. Further dis r•,ission on [he proposed Long d Associates job classif ica[ion and pay plan. ?fayor Howell opened the tl nor for disc cssion viCh a correction or. page 7, 2nd paragraph, line G "and incorporates all uositions, exclusive of the Ci[y Manager'. The words and Ci[y Clerk_ should 6e added after [he word ")L3 Wager" as the City Clerk's salary is also sec by the City Cu:z-:i ss ion. Commissioner ?forris asked for [he City Mara ger's co:~,nen[s on the propus ed plan. Flr. Fellows said [he plan was a step forward. It provided r..o re realistic entrance salaries. l1ren he care on board he felt [he beginning salaries were a little too high or out of line iron his own observations and c::pcrie-ace. The plan also provided much more of en opportunity for sotiva[ing e-.ployres for long !erm service. Mr. Fellows said he and his staff had stayed compl e[ely out of the d evelopn,en[ of the plan because they wanted it to be done with also? utely no in- fluence from any employee presently working for the ci [y. He [hough[ Che plan was objective, fair, equitable and a very good step forward. He explained [hat several corrections had been Wade since [he firs[ presenta[3on that was discussed at [he last reecin g. In preparing the bud geC, [hey had follyved [he recommendations of [he cons u]tant and the current budge[ re Cl ecCed [fie funds necessary. He co:nr:.en[ed "[here vas a very good opportunity to eliminate [he t endancy of all public governments to automatically nn October is[ raise every- one's pay. Pe ri~a ps in tie days when inflation cas running E-12X [hat might have been necessary, but with inflation dow around 3'/. i[ did no[ appear to be neces- sary every October Is[ to come in and raise [he pay of uvc rybody in the city. Tne merit plan will give the opportunity to give Co only desen~i ng individuals." Co:amissioner Morris exp ressed the opinion re page ]0, Znd pa re graph, line 9, "i[ is recomended that the a:-.oun[ of merit increase a.:a rd ed [o an e:-ploy ee be SX" that the percentage should no[ be snow as this year it eight well be in line but inflation ju;nped again, [hey miyh[ have to do a SX for 1986 and look at 7X in 1987. There vas always t}:at possibility :n order to keep up with inf]a[ion. 71rs. Dorn thy Ferber, Hospital Ro and representative for t}~e city, coarc-nt ed the Hospital Board reco~a:end ed, for the pas[ two era rs, tl•at their c!:.p]o,: aes he given anywhere from IX [0 67 based on their pertur'a ace far the yaa r. '-0r. Fellows said you }lad to differentiate bet ucen the cost o[ living and merit i nc rcases. The cost of living nst rnsibly was Liven the ::ane :ra:nt to every u~:,ploy ee [o take care o[ inflation. 'Tne proposed pl:m uas a merit pay plan and had nothing to do wit}: cos[ of living. Cor-i=sloner Cool: asked wi:o drtcr.-i r.rvd p ;CE TCN 4111 L'7 i8 NAME OF OCIUbER 1+, 1985 COATN,PS M Motion: Adopt Resolution No. 85-24. ~ Cook Gulliford During discussion before the vote, Cor.^+iss inner Morris asked for the total FY expenditures for legal fees. Nr. Royal said the expenditures for fR-84-85 were $75,000, which included labor negotiations. Follcving discussion, [he question was called and the motion carried with a four Cook m one vote. Commissioner Morris voted no, all others voted aye. G~.^liiord ?fortis l'an Ness < x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x IHove71 Miscellaneous Business Mc. Mullis presented a letter of recut-enda[ion rcgardi ng elecCion. in order [o correct [he provision in the Charter regarding write-in candidates and [o avoid the expense for a prim ry elecCion where [here are no opponents to chose that qualify, he recocenended that he be authorized to prepare [he necessary legislative act to amend [he Charter to conform to the State i.aw insofar as uric a-in candidates are concerned and el imina [e [he provision the cicy had. 'Chat would be the most economical route as opposed [o submit[i ng i[ to a Charter amend men[ and holding a special election. Abtion: Instruct the City A[[o rney to proreed with rite preparation of the necessary Lee''-sl alive ac[ to a-.end [he Charter [o conform with Che State law regarding write-in cand ida[es. No discussion before [he vote. Motion carried unani:rsousl y. x x x x x x x x x x x x x x x x x x x x x x x x x x x x x There being no other business to cone before the Corm fission, [he ifayor declared the meeting adjourned at 10:15 p.m. (SEAL) ATTEST: Ki lliam S. Nowell Na-yor/Presiding Officer i~ Y I Nl Cook I I Ix Gulliford x )'arris x x t'an Ness x x Novell x Adelaide R. Tucker City Clerk Y.I Si:T ES uCl'o Y. F.R 14, 1965 NAME OF CO1d1AA5. on [he staCe con:rac [. Chief Th i!:.pson said [he IM A7 was the only one on that level of [echnolo gy [itat is on the State Contrac e. Tiie 18M AT and o[Y:ers were discussed at length between Cu,-eni ssioner Gull iford and Chief Thompson. Following discussion, the City }Laoager said they would proceed to develop the speci (ications and bid out the roo~put er and the coer~mnic ations. The software will be negotiated. lO. Consid erasion of rccoraend at ion from City )s pager and City Alto rne~r [hat [he City enter into an _ayrc_c- cn[ with the Codt_B_oa rd prosecu[i ng Alto rnev for her services [o Ci [~ officials nd. Code _BOarc c,.e~bers. Cocn~i ssiorer Y.. rris asked what tine o::p+-mdi nir rs irad tree so far. }ir. Royal replied the cos[ had been $2,400 for bwo :;cetings with six cases. Mayor Howell said he iiad attc-nded [he two meet roes and felt [he Prose- cuting A[[orncy had done a fine job. The city had initially agreed when she vas hired chat she would be Paid at Cite rote of $75.00 pet hour, a[ which rate she was paid, and she did her job [ho roughly, but one of his concerns vas whether the results were worth the exp ~~nse, and whethe they were too professional. Following discuss inn, the Ci [y >a na ger and Ci q• Alto rney rec e=,mended the Cmo-d ssfon enter into the letter of agree ment with Suzanne Eass, Proses siting attorney which provided for $125.00 month ly retainer [o cover questions and consultations by telephone (rum involved individuals, said consultations no[ [o exceed 2 hours, and when [hose cases for which attorney rapresan[ation is re gvired, she vil appear on behalf of [he city a[ [he previously agrvvd upon rate of $75. 0 per hour. Notion: Hove for Che city to enter into an ag ruement with the Code Cook Enforceaent Board Frosecuting Attorney for her services to Gulliford City Officials and Code hoard cc s:oers. Morris F'an ::ess No discussion before the vole. Motion carried unanimously. Fw~ell * * # # * * * * * * * * # 4 * * * * * * * * * * # * * * * # orsendn[ion that cite call for bids for sec uri[ sidera t ion of rer I1. Con _ _ _ _ svstem installations a[ both-water plants and [he oubl is works ~a rd to deter vandalism and thefts. The Ci[y Coanission had no objection [o [he City .Manager's recoraenda [-. and instructed Ht. Fellows [o call Cur bids for src urity system instal- ]a[ions. 12. O~n~ of bids for one pol ire pact:age_veh isle for use by Chief of Police. - ---~ - - -_-- bid opening deferred until next regular ::ceting of Oc [ober 28, 1985. 13._ AdopCion of a F.csolution approving a Led ggt adj ustr en[ for the 198 85 bud ge[_ Mayor Howell present ed in full, in writing pr..pcsed Fe sol sit ion 85-24, Resolution transferring bud~M ed foods between depart:.-gents. M x V ~ 1~ Y ~ N J Mi SI', ES UC'IONFR lc, 1935 M:mday through Friday 9:00 a.m. [0 6:00 p.m A]I boys br x .•n [n< a.e c 6 [0 16 aay join. They will pco ei de [be n.~, cssary staff, pru~ram, equ ii n:en[, and liabil icy insvranc e. Ti:ey requested a five year or c:o re leas[ on the property a[ a cos[ of $1.00 annually with option [o ro new. Mr. Chet Richol s, Director of the !:each es Boys Club spoke on behalf of [he Boys Club. Mayor Howell told him [he city could not give them [he ex- clusive use of the park as i[ vas a Public Park. lie told Mr. Ni c}:ols events would have [o be sciu-doled to allow all the public to use the park. Cmmni ssioner 'L~r ris suggest ed the base be given on a one year lease at $1.00 :annually with option to renew. Motion: Approve the agrrcc.ene with the Boys Club to use Po nner Park subj ecc to ti:e agree::.en[ b.ing dra (t rd satisf a; [Drily in [he Aes[ int eres[s of the city by [he Ci [y At[o roe}' and worked out uieh the Roys Club Attorney. The }a yor be authorized to exec u[e the lease. No discussion before the vote. lbt ion carried unanimously. # * * * * # * * * # * * * * * x * * * # * * * # * # # # 3_AC[lon on request of Fl o_rida },c due of Cities that [he Ci t}' s~.:bm i[ a certificate of ro'ectcd borrowin s for ca ital im rovecen[s. -.__ ___P.-]_ g_. __._ .P_____P_. __._-_ Mt. Fellows reported [he Co.mission had discussed [he proposed Capital Improvement Program and financing it through the Fla. l.ea gee of Cities firs[ municipal loan program. He asked [he Corc-.is lion to au[ho rise borrowing the amount of $300,000 in 1987 and $1 SO,G00 in 1938 for sewer rehabilitation projects, and authorize [he exec u[ion of [he Interl Deal Agreeuen[. He said even if [he Cornission approved [he above, that s[il did not mean [hey were com;nit[ed to borrow any .funds. That would no[ ro until there is an ac coal agreement between the city and [he First Muni- cipal Loan Corporation, which will come at a lacer date. He said it was his understand i.ng [he current level of borrowing for all cities was going to be $650,000,000 wi Ch interest rate between 5'i to 6Y.. Mayor Novell said they were only looking over [he next three years [he possibil icy of borrowing the total of $1.2 million. !b[ion: Authorize the notification [o [he Bond Frograr,. chat we are anticipating [he possibility oC borrowing up to 1.2 :million dollars over the next throe yea ts. No discussion before the vote. Motion cacri ed unanimously * * * * * # # # # * k * * * i # * .i * * * * # # * # 9. D_i sc_ussion rega rd'ng the acquisition o_f_nev cw-,un_i c_ation_s_s~p[em for the Police Departsmn[_ ! Hr. Fe]lows reported the State has co-ple[ed [he spec ifieations fez li the sgs[em and he requested authority [o au vc rt ise (or bids. Co na^issior instructed [he Ci[y }La r.a gee to ad ver[ise fur Aids. Mr. Fellows said they also .anted to go to bid on the sof [':are for the [he computer at the s:eme tine. T}ie corpu[er is on state contract and nc bid vas nee ossary. Co:m'niss inner Gullito rd asked i( the Ig9 AT was \AME OF CCMMRS. ~ M Cook Culli Co rd x lu rr is l'an Ness Howeli 'Cook Gu]liford }io rris L'an Ness Howell 1 s. x x V V Y N p UGC c _C i[N !: L`:i7 FS OCfOAAR 14, 1965 4. Ae guest Cor authorization to 1?urci:3se plans and spec if irat tons for the vestside _fo rce main to the ac:ounc of_$6,636 from the Buccaneer Mana¢c _e_n_[_Par[nersh~w=[h funds from [he exr st ing l;:pac[ f_ec_s_. _rec clue by the City for the Buccaneer Waterb Sever District. The Ci[y Na na ger reported the original project was $10,600. The old euccanver Service Co. paid epproxirately $4,400 and the plans '. cce now complete except for some minor revisions. 'fh e}' were willing to sell [a the ciCV for the remaining amount of the contract, $6,636. Motion: Authorize purchase of [he plans and spec ific a[i ons in the amount of $6,636 from. ?uccancer ava g.'cent Partn.rsi:ip to Co be paid from [he existing Buccaneer icpact fees. No discussion before the vote. ?lotion carried unan imousl}•. z• :t c t z x x~~ x x x x x~ x x> x: x•~ 5. Co_nsidc-ration by City Cc a:m fission of proposal_from Deloi[te ,Haskins b Sells regatding_their fee to_a_u ~r[ the r.a na£c .::n[ _of the A_u_c e'a_ncer_ ~a t_er an_d Sewer District. The Ci[y Manager re, orted each Corn issiuner has received copies of a letter from Delo lire Haskins b Sells stating it would be necessary for ' [hem [o perform the following audit procedures re la[ing [o the services of Jax Utilities ?'aca goment, Inc.: a review of [he internal a~co canting controls over billing and collections, and a test of billings and pay- ments from independent sources. They estinat ed [he total fee •aould ran g~ from $1,500 [o $2,000, based on the previously agreed anon r., [e of $]S.i per hour. lle added that Jax Utilities would pay for [he services and th d[y would reimburse Jax Ut ili[ics. ?'ayor Howell er.pressed the opinion [he auditors had agreed Co include Buccaneer in their total fee. Commis sionet Gulliford agreed and requested [he tapes be done verbatim. Motion: De Eer consideration of proposal from Del oi[te, Haskins b Sells until the next need ng cn October 21, 1985 and ask [he Ci [y Clerk to research [he tapes verbatim. No discussion before the vote. ?boon carried unanimously. f• t x• x :t x• x~~ a x~ x x• s z•• x :t ~~ f: x a x z 6. Discussion an_d _aation b~Ci [y Cm:jr.ission on whether or not the_citY should req_u ire, as ~t_of its pcrmitti ng_y rocs ss, [ha[ veils be tested for ~otability_ and [o rice r[a in that_they are bio]ogrc ally clean_ The item vas deferred until a later date. 7. Action by _Ci ty Cc•~-.i scion on reeucsC_ from Bo~_•s Club of Groatrr_ _J_ac sunvil]_e to ]rase the Donner Park area Cor buys C]cab. activ i[ics_ Ma}•or Hevell exp]ainod the Boys Club would cond ucC programs (or club rcrbers during [he school year, Tuesday Lhrough Friday from 3:00 p. m. until 9:00 p.m., Saturdays from 9:00 a.m. until 5:00 P•m.; So: '.rr mor ---- i 11tiy~ NAME OF COMMAS. ~ M] ~ S Y N. lifo rd ~x Secs fll Cook C,ullifotd I9orris Pan Ness Howell x x Y PAGE SIX M I NC 1 t:5 t:7,h1E OF OC]'OY. t:R 14, 1981 CO :1!d HS. M As no one spoke for or agaios[, the >tay ur ~,rclared t}re Pui+]is He„ring closed. Motion: Pe ssage of Ordinance No. 90-85-96 on second and final Gulliford x reading. Van Sess During discussion before the vote, Cmmnissioner Morris asked '.Mayor Hoy about his concerns on the CPO classific a[ion. Mayor Novell expressed concerns in [he area zoned CPO. Except fur a very small Part. there a deed res[ric bens against the property prohibiting Corcne rcial L's e. He said that property should have been left out and [he zoning left e. ac tly as it vas. Deed rest r'ctinns supers cde, so for [ire ocner i[ you no[ !rake any difference. The City Attorney said vLoce [he city }:as kn ledge of some covenan [s running with the land restricting [he use, [h the building department sbould no[ issue a building permit until [he requested permit vas reported [o [he City Commission. SubsCituCe Mof ion: Re-consideration of aution for passage of Ordi- nance No. 90-85-96 [o aaend Sec. 24-109 by adding under per- mitted uses "Single Family Dwellings". No discussion before Che vote. Notion carried unanicously. * * * *x * * * * * * * * * * t. # * * * * * * * tfotion: Passage of Ordinance No. 90-Ei-96 on second :md ,`final reading as acend ed. Ro discussion before [he vote. Notion carried un.an inously. * * * * * * * * * * * * * * * * * * * * * * * * * * * li. Final reading and public hearing on Ordinance 1:o.9D-85_95 AN ORDINANCE A?D:NDING THE ORDINANCE CUDE OF THE CI'T'Y OF ATI.A::I1C P. EACH, FLORIDA; ANE!vDING CHAPTER 24 'LONINC AND SUNDR'I SI ON REGULATIONS TO CORRECT A CONFLICT TN THE ORDINANCE DEFlta SG NAINI E):ANCE HO!CDS; Rt1:RIT- ING THE SECTION OF THE ORDINANCE DEALI9G Ii I'I'H T1A1:"1'Eti?1CE BOSDS TO REDI THE NLT3BER OF YEARS A MAIN7 FRANCE B09D 1S Y,'tQL'I RF.D;PHOViDING At: LFFECTI DATE. Said Ordinance vas presented in full, in writing, on second and final reading by Mayor Novell. Said Ordinance vas posted in ]fine with Chart requirements. The Mayor opened [he floor fur a Public Hearing and in- vited comments from the floor. As no one spoke for or against, [he `:a declared [}fie Public Hearing closed. ?lotion: Passage of Ordinance No. 90-Si-9i or. s<cund and final reading. No discussion before [he vote. Motion carried unan inously. * * * * * * * * * * * * * * * * * * * * * * * * * 1 V S Y Cook I x Gulliford x x ?far ris x x Van Ness x Novell x Cook x Gulliford x + x ?b rris x x Pan Ness x Novell x Cook C.u]li(ord z :;orris l'an '.•oss x x L. y,4rE FI\'E 511 a'Ii:S ?: A'dE OF (iCTOBER 14, !985 ~ COWr;HS. M She asked for cl arif it at ion on the use by exception. ):--+yur Howell said "suppose someone owned a going business on va}port Ru ad chat vas legal when he firs[ opened [he business. Then the zoning change vas passed and made Che business in that area illegal, but "grandfathered irt'. If both Ordinances passed, [ha[ person would still be "grandfa[hered in" and could continue to operate. But i( he applied for an exception, vh ich would be alloyed under Che new Ordinance if i[ p}awed, [hen he would be totally "legal" and could ir.:prove his prupen}•, etc. If the person applied for the use by exception yit hin 30 [0 60 days, and [he type of business he had vas eligible Cor a use b)' exception, there would be no charge. Heycnd that time, [hen you can still apply fur an exception but a fee of app roxicatel)• $200 will be ci~a rged. Mr. Mullis coa~r.ent ed if those parsons did no[ apply for an crc ep[ion nov,then five years devn the road sor..eo ne might challenge their right to continue [he business because he never bothered to get an exception. He said if a person vas "grandfa[hered in" and his business vas 60X destroyed he could no[ rebuild, as [he "grand:`atLcred in" vas a non- conforming use. This vas another reason for applying for the exception. Mrs. Bracher asked what the status of i+cr i+ov:e would be if the Ord inan passed. Mayor Howell said single familc residences would no[ be alloyed as an exception under [he ney proprsed racing. As no one else spoke for or aga insC the- pro posed Ordinance, Fa yur ii;.-»el declared the Public Hearing closed. Motion: Passage of Ordinance No. 90-85-93 on second and final Cook reading. Gulliford x Morris No discussion before the vote. Motion carried unan Laously, Van Sess * z : * z z * * * * z * * * * * * * * z z z z z z Howell 16. Final reading and publ is hearin on_Ord in_a_nte No. 90-85-96 a-_end_in the zonin ordinance [o provide an am _ndrent to Che cl ssificaN ups fo lend use and [he el ir~ina[ion_of a_c7as=ifica[ion Cor Co r. •e rcial In[ens" e. A.N ORDINANCE AMENDING THE ORDI N.LNCE CODE OF THE CITY OF AT LAN IIC dF_4CH, FLORIDA; AMENDING CHAPTER 24 ,ARTICLE IiI, DIVISION 5, SECTION 24-1(19, CRFATE A NEN ZONING DISTRICT CPO, COaMERCIAL: YkOFESSIOSAL/OFFICES; Y.E NL:•1BERING SECTION 24-109 CS.IEkCIAL LIMITED TO SECIiON 2G-]IO COPD!:,RC1. LIMITED AND CHANCING THE L'S ES BY E%CEY7 i0N TO F:LIMI?:ATE I'HE PROH1 47110 AGAINST DRIVE-IN kESTAl'RA7+TS 1N SL'dPAR4GI:APH 4; CH: \GISG THE ':L?!Y.Fkl\G F COFLMERCIAL CF.S ERAL D1STk1 CTS FROM SF,Cfi ON 24-110 TO BF.CTIOS 24-I11, nVq PROVIDING ADDITIUSAL YEk.M FI'L'ED USES ASD UStS BY F:%CEP7IGN T!i F:REIN; RE- PEALING IN ITS EN7IRE"fY (ILA SF.C7ION 24-]li C0:^4:NCIAL i9'Et:Sl Y'E; F'kOV till?1G AllDIT 105AL PEk.MI7I ED CBES IN SECi10N 24 -i12 I::DL'S'fkIAL LIf:HT A::U !:A.kE- NOL'SING; PROVIDISG AN EFFECT IVF DATE. Said Ordinance vas present ed in full, in writing by :ayur Howell on second and final reading. Said Ordin:m ce vas posted in line with G9iart requircnents. The Mayor then opened the fluor Co: a Public Hearing. PAGE FOUR vl 4rf ES NAME OF UCT08ER 1:, 1985 CO15MH5. Fr ~_i_vled~e~.ent by Ci[v Co _avon of p~oioosals (ror.. ti roe ar clu t_ctur_. firms E_or _t tie preparation of_pl ans nn [he F'ubl is Saf et c_ Hu i_lding, and schedul inpr of intervizv_s. `ayor Revell suggested the CcnnT.ission instruct [he Ci q'.°.arsager to schedule and notify the firms Co appear a[ [he next regular meeting on October 28, 1981 for ranking. Coven ission agreed. * * * 3 * * * * * * * * * * * * * * * * * * * For the benefit of the audience, Na yot Howell suggested the Public Hca togs on Ordinanc c•s No. 90-85-93 and No. 90-85-96 be moved up on [he ag 14.ORDINANCE N0. 90-85-93: Second d Final Reading-Public Hearin A:V ORDIKA:9CE ANENUING CHAPTER 24 OF THE CO: d'R EI{ENSIVE ZOSING ORDI%A OF THE CITY OF ATLANTIC BEACH, FLORIDA; ?^'ESUING THE 7.OSI4G A'f1AS O PkOPERTIES ALOXG :NAY PORT k0A9 FROM AT1:,SFIC BOUI.EVAI:D 'f0 THE NURTH CITY LI HITS 'f0 PROVIDE A PIORE SUITABLE L?IiD fSE COSSISTENT RI'fH THE CITY OF ATLANTIC BEACH COi:P RF7IENSIVE YI:,\; PkOVl U1NG AN EFpECT I\'E D The Ordinance was presented in full, in writing, on second and final ing by !Mayor Hovel 1. Said Ordinance vas pasted in line with Ci:a rter n quire~en[s. The Hayor then opzmed [he flour for a P~.il,lic Hearing. A citizen said about sixteen :vonths ago he appl ic•d for spa[ zoning at 4 Mapport Road for a brick house [o be used for limitad co _-c rc ial use. had watched the plan develop, "fayport Road vidunzd and traffic better controlled and said he hoped [he Cor.nissi un would i;::p rove the zoning. Hayor Howell read, for [he record, a letter from Hrs. P.7 cd sue who ubjec ed to her property being ch::n~ad from C1. She owns the property on AC is tic Blvd near Che over-pass located bc[wren two mini-warehouses. If the Ord.passed, she would be surrounded by uses she cannot }rave on her grope Mr. Gross, Bud's Au[o Service, 980 ?fay port Road asked for cl arific atioi If [he Ordinance passed where did he stand? He did not object [o the passage providing [he next Ordinance also passed. !'ayor Ho':ell said he was now operating under a °grandfathered" clause and if the nett Ordim ante passed [hat would allow Hr. Gross's garage [o be legal Sy e:ac ep[ii at a cos[ of approximately $200.00, providing the Cu: ~^.ission voted [he exception. This would alloy him to soli es an existing business or Co enlarge [he building. `fayor Novell suf;grs[ed some type of action be taken [hat those businesses like Bud's Au[o Service, vbo are licensed by the city and in business a[ [he present tine, and which exc options are allowed under the zoning, be granted that e:;cep[ion now. Following discussion, the City Corgi ssi on inst n,c [ed [ire Ci [y "ar:ager there wool be no charge for most people vlw current l}' are in one of the sections affected by [he rezoning and currently grand :i athered in and who apply foz an exception within thirty (30) [o (60) days. Nrs. Ruth Bracher, 750 Maypor[ Road, said all they were asking for was [o ir.~prove [heir business property, not have a slum aroa, and in order to do that, the Cormissiun vovld 'nave to take so:ae kind of acct In response to Nr.Hullis' corrzn[s regarding Occupational. l.i cons es, She said "that's vha[ [he city had an inspector for, if the city didn think [hey were doing vha[ [i~ey sold the liconse for, tbon he should go out and visit and see what type of business they vrrc penning." V~V MSIYN PTf,E THREE RIFUTES OCTOBER I5, 1985 Mayor Novell asked if his ass m~..ption was correct [ha[ she did no[ find the city's salaries, as they existed bcfo re [he study, were greatly out of line with competing cities. Ms. S[uu rn.ans said that was [rue as it might speak [o employees of sbort term with the city, 6u[ in reference to long term employees, if they were to catch a count erpar[ who had goof to work at another cor.:.nm ity at the same tice and the same position, [hey were behind [hem in salary, because the ciq• had a small step plan. Their rec umnenda[ion vas not ro give it out on a °c arte hlanche" basis, but develop a merit system [o review [hose employees annually and based on [he above sa[isfac COry performance level, Chen give them that addi- tional step increment within [he plan, because [he step s}'s [em is gear- ed to merit and perfo r:rance review, not just passage of tine. In refer- ence [o the long and short term employees, [he differential was due Co the fact there was very little difference between Che starting salary and what an employee Chat had been here for a number of years would have (3X di Cferen[ial). lLs .3[uurmans said [heir plan did away with that inequity. Ns. Stuurmans vas asked if their plan proposed that the ie:p]ement anon of [he plan would provide that a long term en:pl oy ee would then be raise [o [heir position in the plan as though [he plan had been in effect yea ago. She said no, [he advantage [o the long term employees who were cur rent ly on board vas Cha[ yes, [here may have been a problem in the pas[ but the city had addressed it by [he impl ea.:entation of the new plan and [hey had the opportunity to grow within [he range. *b s[ rerta inly, i[ w extremely un-wtTOn for any puhlic agency to re-address a problem that existnd in [he past."You are turning over a new sheet and you start frc Coraissioner Morris expressed [he opinion Che plan vas a good guide-lin and offered a remedy for [hose areas that have a high turn-over. ?b[ion: Defer action until the next meeting. During discussion, ,ayor Novell asked did the plan provide for any auto math increases. Ks. S[uur; ans said the plan provided for a aerie sys[e in vh ich an employee is revi coved close [o the tine of [iio it anm:al anni versary date, and [hey should be reviewed by a supervisor; a depaztmen[ head, and with subsequent final approval by the Ci [y Manager. That void provide for a step increase provided [he evaluation over-all reflected an above satisfactory perfor^ance for [ha[ ccployee. She vas asked if [he plan inclvd ed any study on organizational and rasa • men[ (combining positions or eliminating positions, etc.). She said no, ] the[ would be another review, [hey were only engaged to do a pay and classification study. Tnere were no other questions. The `ayor thanked ' Ms. Stuurmans for attending the meeting. V V NAME OF COM.MNS. I M S Y N Cook Morris x The question vas called and the notion carried unan i~ously, Culliford The decision vas made to cal] a Special `k,eting for October 21,1985 :.orris at 7:15 P.Y.. Van Y.uss x x x x x~ x x x x t x x x x x x x x x x x x x x x x x x x x x Ilowcll P:\GE T'd0 ~ ~ MI \1; 1'ES TAME OF OCTOBER 14, 1985 ~ COMMHS. M S Y N for a LL it i[y Plan[ Operator Trainee (entry Icvel ind iaidual who will take [he training required by Fla. DER to subsequently become certified A prerequisite to employment). Ms. St uurmans reported that several of [he city's utility plan[ licensed operators were impacted by recent pay studies that sere done in adjacent co r,~uni[ies. As a result, in order to keep chose jobs in [rack with the local market Place there had been an increase of one pay level for each of those positions. Li cunsed Certified Operators have a bighly marke Lah7e spot in all F1. cor.umunit ie because of [he change of regulations of EPA and I1ER. The revised report also upgraded one clerical post because of dual positions held (p rovidi services [o both police and fire dept s); and upgraded a utility posi[io not only because of Che marke[ factor, but they subs rquen[ly ]earned [h individual held dual certification for both water and sewer. hrs. Stour- explained in detail [ha differences in the current and proposed pay pla and said the current pay plan inflated the entry level pay scale and ve were not keeping track with what employe-rs were paying for long wrm positions within [heir jurisd icCion. The new plan had moved down Che entry level but provided a 357, pay range from entry to top out level fo those people currently on board. She said it was very equitable [o the employee and thought rte plan vas conse n•a[ive and therefore equitable to the employer. The high range for Finance Director was discussed. Tne cov~r.en[ was made i[ appeared [o be a little excessive, as in [he private sector [o have like responsibilities and a fair amount of seniority the salary would probably no[ be that high. She said it would take a period of eight years from entry level to reach Che upper level position. (35Y). Ms.Stuurmans said they did not look a[ private sector as [hey viewed [h city's competitors [o be the local covnunit ies. The revised report also removed [he "Assistant to the Ci [y Tanager" reference as part of [he Finance Director's position. Ms. Stuurr..ans sugges [ed [he Co.-Fission aay wan[ [o look at a subsequent date, the need for an "Assistant to" or an "Assistant Manager" to serve in the absence of the City Manager from an organizational point of view. Tne city's present policy on personal leave da}'s/personal leave bank and the report's recommendation vas also discussed. Tne report sugges to the city examine its fiscal liability under the present policy. They offered an al[ernat ive approach of limiting the maximum accrual, now li days, to a lover cap, thus encouraging Wore frequent buy-back at then current salary rates. A cap at fifty-oercen[ of the amount now alloyed vas recommended. Commissioner Gulliford erp ress eL the opinion tleit recorvmead a[ion should be implemented. lis. Stuurmans vas asked if they had evaulated the history of turn-over for the city and she replied in the negative, they looked at the jobs through an intervi ev forma[ and a questionnaire fots.at and they looked at [he market. She said in her review of the employee roster she saw wore [urn-over in the critical areas of police, (ire and utilities tb ar she did in the sanitary, maintenance, aad clerical workers, yhich yes typical of other cities. `ISCI'ES OF IHE KlGUI_AR 4!:Li 1.NG OF fHE dfl_4Sl IC °~PA CH CI'I'1' C(`!f- kISS10N HELD AT THE Cl'1'1' HALL OF OCTOBER 14, 1985 AZ 7:15 P.Y.. PRESENT: William S. Howell, tayor-Cmm~issioner Robert B. Cook, Sr. John W. Lorr15, Jr. Catherine G. Van Ness, Commissioners AND: Richard C. Fellows, Ci[y Manager Claude L. Hull is, CS[y A[[orney Adelaide R.Tucker, Ci [y C?erk ME OF COMMNS. I M O T I O N S E C O N D V O T E D Y E S V O T E D N O The meeting was called [o order by Mayor Howell. The invocation,offere by Commissioner Cool vas followed by [he pled ce to the flag. 1.APProval of N.i nutes of_the Regular Meeting of Sc~teroer 23,_ 1985 Motion: The minutes of the regular Commission r,.ee[ing of September Cook x 23, 1985 be approved as presented. Culliford x Norris x x No discussion before the vute. Motion carried un;m i:aously. Van Ness x ~, * * t z * * # z z * * * z * z z z z * * * * z * * * z z * # # * * Howell x A~Qroval of lSinutes of the Special Called Meeting of_Sept c_nber 24,1985 lotion: The minutes of [he Special Called !footing of September 24, Cook x x 1985 be approved as written. Gu ll ifo rd x x Norris x , No discussion before [he vote. Motion carried unanimously. Can Ness x z * # # z z z * * # z z * * * # * z z z * * * * * * * # * z * Howell x Approval o£ Minutes of Regular !footing of October _1 ,_1985 Motion: The minutes of [he regular Commission lfe e[ing of October 1, Cook x x 1985 be approved as presented. Gullifotd x x Morris x No discussion before the vote. Motion carried unani-ously. Van tiess x * * * * * * * * * * * * * z * * * * * * * * * * # *~. * * * * # * Hoveil X 2.Considera[ion by City Commission of pr~osed Pay Plan end Classifi- [a[ion 5~•s[em Prepared b~LonR b As =,ocia[es. The Mayor introduced Laura St uurmans of Long b Associates [o answer an questions the Conunis Sion had on the revised copy of the pay plan end classification report. She explained the revised copy was significant to [he extent [ha[ since receipt of the earlier report in September [here had been workshop meetings where staff inpuu ed to Commission an Commission in turn shared its views, and there had been certain narke[ changes in the area that hzd been brought [o their attention by the City lanager. The following champs were nade: P.e Ce rence to Code Fnfor o- men[ and Fire Chief was elir:;i nated. The Fire Cl:i of was re(]ected in th plan at the same pay level. A provision was made for the ospl oy cent of a Code £nfO CCBTFnC Df f1LPC aC d 1C55C•L raCC. T112 CEpOrC a1S0 p(4V ld2d o We are enclosing a copy of an Ordinance amending our Naste Water Ordinance to comply with the terms of the revenue generation system required by the State of Florida in connection with our grants. From the letter which I received the day before yesterday, it appears our Ordinance which provides a surcharge of SO$ for sewer service outside of the city, will be approved following the necessary public hearing. W'e have had the Ordinance prepared for several months but have been holding it up pending approval 6y DER. I would like to suggest the Ordinance be introduced on first reading at the meeting on Monday night and set for public hearing and final reading at the first meeting in November. Following the public hearing we will be able to document for the benefit of DER the fact that a public hearing was held as required by Chapter 180 Florida Statutes. o Wayne Royal's siz (6) months as temporary Code Enforcement Officer has arrived. The City Commission should consider an appointment (Probationary/Part time) in advance of the nett Code board meeting. I have discussed this position with Frank Kerber (U.S. Marshall) and he is willing to accept appointment. RCF/mk bi- ~- t r o Previously each Commissioner received a brochure on the Uydrostop equipment used for changing out valves. A demonstration of this equipment was held in the City of Atlantic Beach and received favorable comment from many of those attending. Public Services Uirector Braid would like to discuss with the City Commission flonday night his thoughts in regard to obtaining the equipment. Ile has also prepared a T.V. presentation regarding the televising of some of our sewer lines near lift station A in Rowell Park. These discussions and T.V. presentations will be scheduled toward the end of the meeting. o I asked Bob Braid to accompany Bill Arment rout and Jacksonville Beach Public Works Director, Charles Langley, to Tallahassee on Wednesday for the purpose of exploring with the DER, additional funding for the regional outfall due to the increased cost of changing from PVC to ductile (DI) iron. No additional grant funds are available, however, if after discussions with the other two lowest bidders on the project, it can be shown that Mc Donald's price is at least equal to or lower than the prices of the other two contractors, the City will be able to utilize its B% contingency fee to help defray the additional cost of the UI pipe. I also asked Mr. Braid to inquire of Richard Smith the possible availability of funds for correcxing inflow and infiltration of our sewer lines. He Found that some State funds arc available for this purpose under the existing ?01 Plan and, in discussing this with Bill Amentrout, I am advised they woo id put together a complete application packet for the City to make application for these grant funds for a sum less than 52,000.00. N'ith the agreement of the City Commission we would like authority to instruct Smith anJ Gillespie tc proceed with the filing of that application. o Peier Corbin has flied a copy of the City's reply to charges of Frederick Lewis in the federal suit regarding zoning actions on Mayport Road. The filing essentially tells the Court the City denies all of the allegations. o A final inspection is being conducted at Aquatic Gardens. A punch list has been prepared and submitted to Jaffa and his partners. Once the punch list has been complied wish we shall present the necessary certifications and other documentation to the City Commission for their consideration in accepting the public improvements for maintenance. o I am enclosing a letter received from Billy Arai e, a copy of which I have mailed to our insurance company in Maitland. This is for your information. o N'i th the permission of the City Commission I would like to schedule some time off nett week so that the family can get to North Carolina before the leaves arc completely gone. N'e have made arrangements to visix with some people in Ashville and will plan to be gone for most of Tuesday through Friday. N'e will return to work on Monday, November 4, this of course, if there arc no objections from members of the City Commission. o Commissioner Gullitiord had asked us to obtain information rclat ive to the Growth Management Legislation passed by the last session of the Legislature. By now you have already received the summary on the Coastal Construction Legislation and I wanted to let you know we have a complete report on each section of the Growth hlanagtvaent Plan here at the City Hall. If you wish to have one o£ the complete sets, please let me know and I will be glad to obtain i[ for you. Three sections of the Statutes are imoived, Chapter 161 having to do with Coastal Protection, Chapter 163 Comprehensive Plans, and Chapter 360 on Developments of Regional Impact. Chapter 360 doesn't have much interest for us here as I doubt we'll have any development of regional impact, but the other two have significant requirements in them for our community and others to comply with during this coming year. o hlr. Baker is doing some development in Section tl at the south end of lli biscus Street. He has recently had a survey made and tells me the survey does not show any extension of Hibiscus St reel south of its intersection with Hest 9th. In any event he is willing to donate a suitable right-of-way to the City as he is developing the loss on both sides of the proposed street but has asked if the City will accept forty feet instead of fifty feet due to the very small lot at the end of the street. The area being discussed is circled on the location map enclosed herewith. This will be an agenda item for hlonday night. o IYith the City's purchase of the Buccaneer N'a ter and Sewer District, one of the special conditions of the permit from the Department of Environmental Regulation was the City would, in the near term, explore the feasibility of disposing of its waste water in a manner other than into the St. Johns River. In that regard the enclosed article on Cocoa's use of waste water on their golf course and recreational facilities and private citizens was of interest. o Leon Russell, Chairman of The Beach Churches Blood Drive, has asked the City Commission to publicize as much as possible the blood drive to be held on t;ov ember 1st. Copies of his appeal are included for your information. I think he would like some announcement of this at the City Commission meeting if the Commission feels it is in order. o During August we had certain City equipment declared surplus and authorized disposition of it at a City auction. One of the items declared surplus, a repossessed 1972 Chevrolet, received an acceptable bid, however, we could get no clear title for the vehicle and could not transfer i[. The second vehicle, a 1976 Chevrolet, received no acceptable bid. Subsequent to the auction Public Works has received two bids for the vehicles, $150.00 for the 1976 Chevrolet, and $50.00 for the 1972 Chevrolet. Inasmuch as these vehicles have been declared surplus by the City Commission, we would like authority to go ahead and dispose of them on this basis. o We are enclosing another copy of our memorandum on wells and septic tanks. It has been suggested by our hater and Sewer people since no permits arc required for digging wells 250 feet or less, and no bacteriological testing reguired, that the City might want to consider incorporating into its regulations, a provision that bacteriological testing of new wells be a requirement before issuances of certificates of occupancy. This will be a discussion item on Monday night. CITY OF rltlaKtc'a ~eaels - ~lmuda i16lR:EAN BUULEYABD _~ ~__ _ --___ P. O. BOX 26 ATLANTIC BEACH. FIlIRIDA 9YLa3 ~\ TELEPHONE m0112I32TJ6 October 24, 1985 MrLlnaevnnEl T0: The Honorable Mayor and Commission FROM: Richard C. Fellows, City +fa pager SUBJECT: Status Report o We are enclosing copies of the resumes from Fleet and Associates, Gee and Jenson, and Clements/RUmpel/GOOdwin. These are the three architects who have expressed an interest in preparing the design work for the Public Safety Building. This will be an agenda item for tlonday night at which time each architect will be given five to seven minutes for a short presentation and questions and then the City Commission will rank them in order of preference one, two and three. o We are including a copy of a Citation presented to City Attorney, Claude Mullis, at the annual meeting of the National Institute of Municipal Law Officers held in Philadelphia this past week. The Citation speaks for itself and I think is a very nice tribute to Claude. o Engineering Plans and Specifications have been completed for the drainage improvements on Seminole Road and Plaza at the lagoon. The Dredge and Pill permit has been filed with the Corps of Engineers and DER. We anticipate receiving approval momentarily and will be seeking authority from the City Commission to advertise for bids on this project. The new Ilth Street drainage structures are in place and the new weir will shortly be built at Assisi Lane by Stokes/Ost cep. o Frank Tassone has resigned frcm the Atlantic Beach Board of Adjustment. We are scheduling an agenda item for Monday night to discuss a replacement. o The misunderstanding with Deioitte, Ila skins and Sells has been resolved. It was not their intention to charge additionally for auditing Jaz Utilities. They were simply notifying us by letter of what the value of [heir audit would be. o We are enclosing copies of a Petition from property owners in Section H which was filed with the City this week. 11. Discussion rC :+ppoi ntmcnt to CL q' &,a rd of Ad iustment 12. Discussion re uppoir,tment (Prob:r,iona ry/Part tine) Code 1[nfm'c ement Officer 13. Discussion by the City Council on the desirability of authari Bing the purchase of specialized equipment for [he replacement of calves in the utility system 14. Video presentation on the recent te]eei sing of City sewer lines in Howell Park adjacent to A lift station 15. ?fi scallenous business 16. Adjourn ie ACF.FDA CIIY OF A'fLA\TIC 8L'AC11 October 2B, 1985 Call to Order I m'ocation and Pledge to the Flag 1. Approval of Minutes of Regular Meeting of October 14, 1985 Approval of Fli nu tes of Special Meeting of October 21, 1985 2. P.ec ugniti on of visitors 3. Interview of architectural firms interested in design worA on the City Public Safety Building 7:17 Cl cments/Rumple/GOOdwin 7:23 Fleet and Associates 7:30 Gce and Jenson 4. Recognition of Ci t:+t ion received by Claude L. 6fi+l lis at the Fational Institute of M1lunicipal Law Officers 5. Receipt of petition from grope rty o'.:ncrs in Section II relative to planned impror cments of water and sewer in that area 6. Action by the City Commission on approving ace eptance of a 40-foot right-of-way extension of Nibi seas Street in Section H 7. Fot ice of the Beaches Council of Christian hfen for churches blood drive Foe ember 1, 1985 8. Discussion regarding the f,,^a si bi ]ity of rcyui ring bacteriological testing of wells before the issuance of Cerii`icate of Occupancy 9. Action by the City Cem~mi ssion to zuthorize advertising for dre inage improvements on Seminole Road and Plaza at such tine as the necessary DER and D: edge and Fill permits ere received 70. The introduction and first reading of an Ordin:mce amending the Code of Ordinances; :lm ending Chapter 2"t Ariicle III relative to {Caste Kat er Charges and Regulations so as to conform with the requ ir<--cots of the Department of Envi rnnmental P,eguleti on in ccnnec tion with a State grant for sewerage i:;:p rorements, and setting of a public cca ring for +!onduy, Sorenber 11, 19B i. ~. ~: 12. Di stussion re appointment to City Eoa rd of AJjusucent 13. Di$N S510n re appointrt~cnt (Probationary/Fart time) Code Enforcement Officer 14. Discussion by the City Council on the desirability of authorizing the purchase of specialized equipment for the rep]at enient of valves in the utii ity system 15. Cid co presentation on the recent televising of City sever lines in Howell Park adjacent to A lift station 16. Miscalleneus business 17. Adjourn r AGLSDA (A'dENUf:DJ C1T1' OF AiLIK'f 1C F.EACI! Oct obcr ^_8, 1965 Call to Order I m•ocation and Pledge to the Flag 1. Approval of Minutes of Regular fleeting of October 14, 1985 Approval of Minutes of Special Meeting of October 21, 1985 2. Recognition of visitors '. 3. Receipt of bids for security service a*_ Public N'orks and the two , water plants 4. Interview of architectural fines interested in design work on the • City Public Safety Building 7:17 Clements/Rumple/Goodwin 7:23 Fleet and Associates ; 7:30 Gee and Jenson 5. Recognition of Citation received by Claude L. M1ful]is at the ; National Institute of FNnicipa] Law Officers 6. Receipt of petition from property owners in Section H relative to planned impror e~nents of water and sewer in that area 7. Action by the City Commission on approving acceptance of a 40-foot right-of-way a>ten si on of Hibiscus Street in Section H , 8. Notice of the Beaches Council of Christian Men for churches blood ~. drive Sec rmber 1, 1985 9. Discussion regarding the fca sibilit}' of requiring bacteriological testing of wells before the issuance of Certificate of Occupancy ]0. Action by the City Commission to authori s advertising for drainage i mprov uments on Seminole Road and Plaza at such time as the necessary TIER and Dredge and Fill permits are received L1. The introduction and first r: ailing of an Ordi n:+nce ar.~ending the Code of Ordinances; Amending Chapter 22 Article III relative to 4:a ste l:a ter Charges and Regu ]ations so as to conform with the equi rements of the feparimeni of &r.irono coral Fegu 1:H ion in '. connection with a State grant for sere rage i:nprov cmrnt s, and setting of a p'.~hlic hca ri ng for '-0ond ay, }:ovc-6er 11, 1935. ~- ' ~= , _ , :o :. c'i.nt__ _.a.b~ 1. x331er 3CC^__51~D111 Tj' t0 c..^.C ~?.`_1Clya tl0n ?r. local oovzrnsznt ;.'.esider.tG •.~ould 'oe eli~i bl=_ to rl:: for city co^missi on or to be appointed a various ,over ~- mental ^oar~s, i.z. r L=aping Svi EOr;; ward, c=__.. ~. _.OC31 COa .r~l OVer ?OnirN 3. :'era irmediata ,olicc ar._ =i:e r=soonse ~. =o=sible ar? st^e... it _..s~r=_r, r_ rates. incraa__ or de_re^__ ' ,. _. _..._=_a=_e ~.> elzc tric _._~es ~:na to ~_.~ 'ranCtir_ __- a. __r c.__ ?: ck~~.p 5 .-, a r: =_z? a= a -_-- o` ,1=' _ _ _ -.__... 7. '=,ic^=; on ;° non.^1-, .. ._. a;' _<_r,e_ cr v_es if _ =a.,-_, _ir- :'1--,t'c 3eac >- any _ (-_ -~c .e=c~: c'ar=zsy"-> :_c:e ._=id=_Y - a::ii cam' .. t'.ere ,_ _ollc. - _.. r inn, =_i'_ar,. ::ovic ray 1/? -=ss~_nas n~.^_en* -~._:er and __..e. _.. - 5s ., `.? ~~ii_ 3e=_c.. re =__ent. ~? _ _ 15, n00 -z11 ~^., o` rat .-arfc'arcer; '''j3 'or sac. _,000 :: o:.--e.. i''=_a=: s1_j.°: .or ,000 -alp o^ .--. _,000 _~11ns o~:ar ~. ~: --- - - r~~,._..-.,_~_...n.~ _ ~..~.,.,..~~. /. Mr. C.il Stockton (office-63.-2005) ]G-1C-85 (hone-249-4?6R) or F:aren ti:olfson-246-0847 '!r. St ock[on cans [his ]et[er read to [he 3'ayor L/or the Citq ?:ana ger and requests his approval, disapproval, additions L/or deletions. Call rir. Stockton With [ire °ayor's rrs ponce or give Nr. Stockton a nu-'oer v'he re he car' reach [he ?!ay or or Ci [y 6gr, as [his ]et[er and a petition for_ lvtn cx a[ion will be disc rihu[ed [his weekend (Oct. 12-12-03, 1985). *.."avoz and Ci[}• !Mgr. arc out of tn.n fron nw tiiru Oct. 13, 1985. Rose l;i an chard ~:.. _• _ } i u1 ;I Ij '~ 11 I ~1 h 1~ ~~ ,~ ~I~ ;11 ~~ !I 1~ E E F " fi E !1 E to I P1 4 ~: -J I E E rd r S r la ~.~S:T(1i,1 Q CIkL~rtClil { ~,~ 1} }{ ~~ F r•1 c ~~ ij n F• E r; E R LN E t1 A ~' IE to R T 66:AGEtdT!~ta =Be adin3 from iefc ce ti 3nc, fi: se :our a^.c.:es =_e reraenc a-yes >[ al: - socndencs +no +cuid `iad is _ncar on abouc '+ery use fui, and '_asc ^_aree eac°~s ars pe: cenc a3es of all :es~ondencs ':no +ould aporove r '.end in3 city coney fot ?OL'2CE: ':i-Cry icudy, cu~sr.xs :9a-?, and SLa. =. and d. :_s~e r.'_:e ly. r*c~~~ e It•JFCIF:t4wTIr!r•~ Fr!F: I:ITIiEi•1~ - ~~ k; ta! i !t4 E C~ ~; E i ~ F ; 4'.;'E F: tat•1E t•1T' . j iiii •ait s~ Z~ ~1 Q S ~1 i 4~a ! Jfi C li j ~7 ^ EAF:T,i~,J ® BkGCEhaT~:~P~ ~!~?L1~t•aC+~i "`?erce.^.c a3e ai all :es pondencs provid iag cor:zc: am:e: [o =cesr ons auouc vho the mayor, co~iss tone rs/counci l~cer_bers, ?rovi 7zrs of va: ious ser+ices ve:e; ~:hac ~'.as an e:aacp ie of a nsz: ___ in their airy; and vhac a :ecenc issue vas. 5067Cc: ::_-City Sc_dy, cc~sr_aa ,3a, ,cb, 4i, .a- , and Sy, ;zs-~ct i~a'y. k r, p G T E I F ~~ R S: L E E i( I E t`. ^ ^~-_ ~ t? I? '~ ~ Yu Z ~? F. ~~{ ~~ ~1? } 1? tll } I} r1 Ij L E i I? fi E fi L k: I T T F T iJ N A E •'i F r; ri E ^ SGfiTr~bJ fl f~fiNGEt•~T~?ta Q ~?RLAt•aCC+ 'Percentage of all respondents aonrvinp each source if t.._ city had to raise more Honey to ray for needed services. SOURCE: Tri-City Stndv, guest ion 1?. P1cuRE o NI ~~EFTNELE kE'•~'Et•aUE ~IUF~ E1 ~ i u1 411 }C IA~A ~Y ~~ (~ ~F~! s11 iIl 141 la hl ft E R f~ R 1~ N k ~r~ E ti c' P L 1 P E ~ T H R E it r! lJ T E Y ~ ~ ^ ~GRT11~11 ® 6F:uC1EtaTuta 11k.LutaGil ~ FL!~R ICIu ''*?e rent age of ai: :espordencs tic ing eats as ::_ ~osc ixvor:anc proG L•m in ceir city or, Eoc ?lor'da, ce ;race. SCCdCE: ..i-City Study, geese ion 3; Eor ?:ar da, L?d5 ?1ori:a ~.vvai ?olicy Su: vey, ;ues:ion 2. 9ICURE i THE t•14=T It•1F+!F:Ts;t•aT rR11~LEt•1' -~,~~_ ; :ax vs. Sa r•: ice :: ac=_-oiis' a p - __.. a ...~,....._,.,_... . m - .e .,.,..,, .._. °_ne ies cosh ive re soonses ;o coo cues ci on s: vhec her [axes sheulL >e cut or services rain[ ained and, ' i4 cuts re re wade ir. the money tae `ede: al gaver..aenc provides [o coons and cities, vhe caer :ae is ci;y should increase cakes ;o aRe uo the lost :eve nue or cat o-ese nc ze riice s. :ax r...~e cs 've re -ire se oho ansve:ed "cut taxes" :o >och ' eueaeicns: :ax ~aincaine -s ansve =d ' 'cut [axes" :o c.`.e second uesr_on; service wine aive rs van-=_d 'co oa- aer+ice se r:ices coca c_~_. :~o pos is ion ors no p-=e:coca on _ue or >oca :_erico s. SJL'BLE: -:icy Sr_c ~~ ~_a _. =r.s :d a ^d ~. a NOV m - .-...:. , ac: ^ ^, ~.: ~iu7 9Q ~~ 7G ~~ 51] ~+~ ?ii +~ 14 +? +~ U i~ i~ i~ ~~ U ~~ ~~ T T T T T T T T T ,~ Il ~ ` 1- p +i J f ICI ' ~ p E +~ I p T p E %~ F F' R fi k F: T Pa lr "s E B T k: ^ 6NkT+l~r1 ~ BF:NGEPaT!~f•~ ^ vRLphaGu ~ FL!~kIGp ~:ITIF= 'Reading iron ]eft to right, Pere ;t apes of all :es:ondents vho ar.s~ter ed the sues:ion saying that (1) :hey recei ~:e less &-om city than :Sey pay for in :axes, !2) they prefe r to cut rases rather than maintain se r: ices (S) [tier prefer to cut se r: ices rather , :han raise :aces, (i) they would prefer ' to na each of ool ice , fi.-e, etc., rasher tan rase Lazes SOURCE: 'ri-City itudy, _.:esti ons i~a, 1?b, 15c, and _'0, res-ar i': ely. FIGURE S TA'•r ':'_ . EF'•:'I+JE TF:pC+E-4~~ ~ lili •~ t7 {~ ~+ 3 jll ~ 1~ a• +~ u, + } IJ ~n r 1rJ FIGCAF. E'ti'uLUaTItiF~ +F 4'• IT'i' TH`r;E' .I ^ Bf~kTl.~i~i CI k L ~- t•JG I? ?e rcenczge of at! ces ocncencs vho ar.sve: e3 the e_e sci on saying chat :iCi cax_s vece :oo igh. iJl'iC:: :.E-Ci cy icady, yuescioa d:a. Tu:~EE ® EF:uGEtdT+1ta FLT+k IUN C~ ITIE :lc:~ l E'•:'~1LUHTI~+ra:; i+F + IT''i' ~ER'•:'I+ E1° ~+iii •31~ ~: +} i4 F. a7 1 +1 4+~ +7 +7 ~ +i G ^ E~AF:T+a-~- Q I+fiLHr•aC+ti} © ~F:AC+Er•aTC+Pa FL+~~ IC+A +: ITIE ~'?=_rcencage of all :=_sycrcena able [o amaze an =_vaiua [i.n rarng se: +i ce as excel ie n[ or gooc. L 1 T I r•~ e: ~. 3}- E` ~. x ~: ~.. -~!a," 4 3. 1Tre immediate challenge for city officials Ss [o properly inform the public about [he coats and benefits of city goverment, so chat future policies are ~aot developed 1n an ataosphere of poor information and of demands [hat c Ltfes magically provide 'something for nothing'.-~ 7his study shoes [hat the publlt values [his information and endorses governcen[al responsibility Sn providing it. But this re€ponsibili[y aus[ be~shared by other eleaen[s of the community, eape2_lally the schools, the aedia, and civic and Duslnesa ' tganizatione. _.__ ___. _ ._ _ _ ~ _ . ____ ~__. _. j [heir elected leaders are and what Issues they face, how services are financed, and vhi<h local governmental unit provides key services. o A majority of citizens In [vo of [he cities do no[ know who the it mayor (in 8artov, city manager) is, and only a small minority in each city (less than one in eight in the larger d ties) can name at least one member of [he <ity council or commissioo. See Figure 7. o Nor can a majority Identify a <oncroversial Issue that [he city had deal[ with recently. See Figure 7. o Most c1 [izens Sn [he small city, where service delivery responsibilities are more elearouq are familiar vi th which goverment del Suers each of several basic services. But dtf zens in [he larger cities, where services are provided by a variety of different governmental units, have considerable trouble in iden[IEying which government provides library and has servl<es. See Figure 7. o Citizens in all three cities have difficulty naming at leas[ one fee [hat users must pay to receive a city service. See Figure 7. 5. Citizens in all three cities van[ more inforxatlon about their titres and approve of city efforts and expenditures to provide i[. o Substantial numbers of citizens in each city would find iaforva[ion very useful about services [he city provides, its revenue sources, issues before [he city council/commission, and especially how it spends its money. See Figure 8. ~'o A clear ma jorl [y is each city approve of spending puDl it coney [o inforn citizens, even if it involves funding such ton[rover sial activities as a complaint center or efFor[s to Svprove [he city's iaage avong its residents. Figure 8. THESE RESUL2S SUPPOR2 SEVERAL OESERVA2IONS 1. C1 [y governven [s way .'a<e hard decisions in the future as federal suhsidles for current programs are reduced and population growth sCfmu laces demand for oev spending. Often conflicting citizen desires for lover to xes but also for preserva[ioo of basic services and alleviation of grouch pressures, covbined with citizen misiofo rvatioo or lark of information, will make these decisions all [he more diff Seal[ for responsible public officials. 2. These pressures have the potential to rekindle [ax revolt activity in Pl orida. The appeal of lover taxes way lead citizens to express early support for Proposition 1-type proposals, particularly if they are described vainly as Cax cuts. Referendums and initiatives <an s[ivula to valuable public deba [e, but [hey also are susceptible [o devogogic-wnipulation and redo<e the productivity of governven[ by diverting its aC[entf on .'row progra-vatic responsibilities io cavpa igning for or against [he proposed change. Our evldena suggests that, in [he end, citizens prohaDly will oppose prcposals [ha[ are seen [o ivperfl current levels of service delivery. z o Re sidencs of [he three tic ies (and all Florida titles) render highly positive evaluations of [heir city's delivery of basic services (with the sole exception of zoning, a widespread problem in this rapidly growing state). See Figure 1. o An overwhelming ma jorlty of the re siden[s of the three cities (and Sn all Florida cities) say that current city caz levels are about right rather than too high. See Figure 2. o t'e ry few of these city res Lden[s (and city residents state-vide) prefer [ax cuts if current service '. evels could no[ be calnta fined. A larger group but still only a minority in each city prefer reductions In <urrenc service levels co local caz increases, under conditions of federal cutbacks in funding for cities. See Figure 3. o Nearly a majority of all citizens prefer cain[a fining current service levels, even if [ax increases are required. See Figure ~. o Ahen it comes [o cutting spedfic services to prevent caz increases, only a minority of citizens want [o reduce any of six basic services. See Figure 3. o Only a minority of cl ti zens feel chat they receive less from governvent Chan they pay for. See Figure 3. 2. Pressure for inc reased _local govern ent see nding is foreshadowed by [he o Transportation (congestion, streets and roads, and transit systevs) is the vos[ covvonly cited problea in [he [vo larger <icies, while the vost common response is "no oroblem' in [he still city. See Figure 5. o Crovth itself is [he second vost-cited problem in the larger cities (and is the problem cited most sta Cevide in the FA PS ). See Figure 5. 3. Nonetheless, citizens do no[ want [o see taxes o No revenue raising veasure chat would iapose pe rsooal burdens comvands majority support even if revenue shortfalls have Co be wade up, in spite of vl des prexd support foc torrent programs and an unvi ll ingness [o see [hem cu[ back. See FS gore 6. o Vhen asked if they would vote for a Proposition 1-type ceasure [o limit city taxes and spending, 82-8+5 of [he citizens in each d[y say they you ld have [o know sore about [he neasure before caking a position. j o A substantial ^u~ber of dcizens (perhaps approaching a cajoriiy in 1 each city) seem to "vane soce[hiug Eor inching" out of [heir city governvent s, f in the sense [hat they ':ant both current city services and lower [axes. 6. CS ti i f r [i abo t ^iCV Kover ~-en[ aid the services i[ nrov;Les is 1 d q [ spetialiy in the la rRer [icies. anv ci[izeas a:e una~are of who Repo r[ [o [he ?ask Force, FOR FARTHER ISFORDtATION, CONTACT: Florida's Future: Quality CI[ies Paul Allen Beck 904-644-5727 Florida League of Cities Hal G. Rainey 904-644-3848 September 6, 1985 1MPROVINC INFORMATION ABOOT CITY GOVERNMENT: CITIZEN VIEUS b'nder a STAR grant from Che Florida Institute of Goverment, Professors Paul Allen Beck and Iial G. Rainey of Florida Slate University are conducting a study for [he Florida League of Cities on improving citizen information about the costs and quality of city government. Phase one of [he study, now completed, involved an in-depth survey of citizen attitudes. the survey vas tonduc led with 1625 citizens in three Florida manic ipa ll[ies--chosen to represent small (under 15,000), medium (15-75,000), and large (over 75,000) cities throughout Florida--from :arch 27 to Pay 22, 1985. A iev of [he same questions also were asked citizens throughout Florida in [he February, 1985, Florida Mnual Policy Survey (FAPS ). Boch surveys were conducted by [he Survey Research Center of the Polity Sciences Program aC Florida Stare Oniversf iy. Phase two of [he study, now underway, involves a nail survey of city officials throughout [he sta [e. this repo r[ focuses on [he results of the citizen surveys. Citizen surveys were conducted in Bartow, Bradenton, and Orlando --chosen [o represent small, medium, and large Florida tlties, respectively, in to ras of population chara<[eri st ics (racial and age composf [1 on, income levels, home ovnershf p) and population growth. M in-depth study of a iev cities permits [he careful examination of city charac [eristies and at[ivitie s, and [heir relationship ro dozen views, which is usually impossible in the state-vide or national surveys typically used [o ezaaine tlty issues. The state and national surveys provide broader coverage, but Chey are unavoidably more sha llov avd overgeneralized. Parallel information from [he state-vide Pl orida Annual Policy Survey permits a cons Sderation of [he three c![ies in a broader perspective. It shoes, Sn fact, [ha[ citizen vie vs in the three cities are comparable to [he views of tltizens throughout the state. Citizen views in Bar [ov, Bradenton, and Orlando also are reaarkahly simf lar. o Local public officials receive high ratings from citizens In their cities. Mer 70S of the clt iz ens in each city say their aayor (in Eartov, [he d[y manager) is doing a good or excellent job; over 60Z in each city say their countll/commission is doing a good or excellent job. These ratings are higher Chan comparable eval ua[inns by Florida dti zens of [he Governor and Presiden [, or state legislature and Cc ng ress, tespet lively. THE PRINCIPAL FINDINGS FAOM THE CITIZEN SL'AVEY ,LRE: FloricJo leogue of Cities MEDIf~ IVOTICC P. O. Box 1757 • Tollohossee, florido 32302 • (904) 222-9684 September 6. 1985 Survey Shows Citizens Willing To Pay For More Iniortnaton The vast majority of residents in three key Florida clues say they want more in(ormaton about their municipal govemment and approve of spending public money to get it. According to a survey released in Orlando today by the Florida League of Cities "Florida's Future: Quality Cities"Task Force, 76;00( those polled in Orlando, 69 0 oithose polled in Bradenton and 76 0 of those polled in Bartow would approve of spending city money to be kept informed about the costs and benefits of city govemment "This a very welcome news to those of us in local govemment," said Glenda E. Hood. Task Force Chairman and an Orlando City Commissioner. "Thesurvey also revealed that residents are lacking very imporant in(ortnaton about their local govemment 1 think we can conclude that res- idents recognize this and are showing a desire to be kept better informed." Tne survey is part of an on-going investigation by the Florida's Future: Quality Cities Task Forte into the costs and quality of city govemment in the state. Developed by Florida State Uni- versity's nationally known opinion researchers Paul Allen Beck and Hal Rainey. the poll cues- toned 1625 residents of Orlando, Bradenton and Barow. According to the researchers, cozen responses in the three cities are comparable to statewide responses on key questions. The Task Forte initially was created by the Florida League of Cites to assess the impact of Proposition One on cites around the state. The survey results indicate that local govemment lead- ersare not facing an imminent tax revolt The poll shows that an overwhelming majority o(the res- idents of the three cites feel that current tax levels are "about right" rather than "too high." In additon, the residents gave consistently high marks to both their elected officials and the quaGry of municipal services they are receiving. The vast majority of residens also indicated they would prefer receiving their curtest level of municipal services rather than trading them (or lower taxes. A second phase of the Beck-Rainey study is now underway. It is a survey cf city offidak throughout the state. For more informaton, contact Dr. Paul Allen Beck. Professor and Chairperson. Department of Politcal Sciences. Florida State University. 19041 644-727: or Mic:zel D. Sittig, ?ssstant Ex• ecutve Director, Florida Leawe of CiP.es, (904) 222-9634. September 1985 ASSISTS TO OTHER AGENCIES Green Cove Jax Fire type of Assistance J.S.O. Neptune Bch Jax Bch SprRS P.D. Con [rol F.H.P. Rape 4 Family Disturbance 4 Fight 4 1 Runaway Prowler 2 Die[urbarce 4 Accident 8 Body Hashed Up on Seach 1 t7iacel laneous-Back Up Officer 9 Alarm 1 Possible Abduction 1 Drunk 2 }telping Ho[orisC 1 Deliver Neseage Insane Person 1 Assault 1 Susplc sous Pez sons Burglary (In Progress) 2 Escaped Prisoner 1 Tornado Serving Yarzant 2 Indecent Exposure 1 TOTAL 49 1 1 3 1 2 1 1 2 2 1 1 10 4 1 1 2 ~ 67 a r CALLS RECEIVED FOR SEPTEFiBER 1985 Plane Calls Received - 5,172 Property Checks - 200 Parking Tickets Issued - 27 Calls for Service Pire Department Ass is [s 28 Drug Investigation 1 Escorts 9 Boab Threat 1 Disturbance Calls 79 Recovered Stolen Vehicle 1 Domestic Calls 68 Damaged Property 3 Fights 25 Deliver Message 13 Traffic Accidents: Barking Dog 4 PD Only 29 Personal Injury 11 Special Detail 7 Aaeist Other Agencies 76 Found Property 10 pr~ks 37 Robbery 0 Suapic ious Persons 47 Reckless Driver 9 Suspicious Vehicles 17 Traffic Obstruction 'r Burglaries 31 An 1ma1 Investigation 16 Larceny 42 Missing Persons 6 Alarms 79 Auto larceny 9 Juvenile Compla in[s 9 Malicious Davage 11 Suicide A[[empts 3 Prowlers/Peeping Toms 10 Insane Person 5 Wire Down 1 Child Abuse 2 Obscene Calls 2 Sex Offenses 2 Dead Person 1 Assaults 3 Arson 1 Aeais[ Motoz iat JO Shoplifting 1 &< CRIMINAL OFFENSES FOR SEPTEMBER 19B5 NU`~BF.R CO2C:ITTED NUMBER CLEARED OFFENSE 0 O HOMICIDE 0 O SEXUAL BATTERY 1 1 ROBBERY 3 2 AGGRAVATED BATTERY 2 1 SIiIPLE BATTERY BURGLARY (RESIDENTIAL) 1 BUBOLARY (NON-RESIDENTIAL) 3 7/ L 9 LARCENY ' 42 , MOTOR VENI CLE THEFT S 2 2 1 ARSON OFFICERS ASSAULTED 0 0 ~ 36 TOTALS 59 TOTAL ARRESTS ~Lppy 13 ~15DEMEANORS 47 TRAFFIC 149 JUVENILE B TOTAL 217 _.. - ARR EST CHARGE CODES SEYTF.lfBF.B 1985 OIA Mvrdn and Nomedigeat Maoalaoghbr I SAP - Poo. of Opium and Ib Deriaadvea (Morphine, Heroin, Codeine) ~' Ole - Yavahm~br by Nedigeott IBBP Poteeatioo of Coniat 02 Fwr761e Rape IgCp Portrloo of Marijuana (lac. Nadal, eb.) 1 ~ 61 Robbery , 18DP - Poaaeatba of Mel6daay 2 ' M Aggambd Aaamlt ' 18EP - Pm.ofOtlcer SyaWetle Namotln i ; OS staking! Enterin{ (Demeed, Talrin, eb.) - 5 ~. Ob lacmy ~ ~ IBFP Poo. of Other Stimdaab (Beoredrine,emJ 3 07 Motor Vehkde Theft 18GP Pop. of Othv Deprea®b 1 O6 Aaaaah • Not Agpaeafed ~ (Namba W, I.umiaal, ate.) 1 ': 09 Ataw I81~ - Pop. of Other F40acinoema (ISD, GIm, ate.) 10 Fot{ay d Cotmterfeitlag ~ 18R Papeeoioa of Natcotia PataphensaW I IA Ftwd 19A - GambGag • Book Makin{ r (Hoot tnd Sport Btu) ue • wotthko CTeck. 19B Gamblin{. Numben and Lottery 12 - EmhevJemmt 19C - Garbling-AO Other 13 - Stolen Prop.: Buy., Ree., Pon. 20 - Offaues Against the Fam0y and C60drm 11 - Vmda0m/Malicious Mischief 2 1 21 - Driving Under the InRuence 2 iJ - Wespom: Poasemm{,etc. S 22 - Liquor lawn 16 - Pmstlmtlon d Comm. Vitt. 3 23 - Disorderly Intoricatiuo 1 iT Sac ONmps 1 21 - Disorderly Coodset, Dist. the Peatt I RAS • Sale/Maoabcture of Opium and lb Derivalirts (Moryhine, Htroin, Codeine) 9 26 All Other (EattptTntDc) Provl ing, Tres- Passing 16eS- SaWMaaufactme of Conine 28 Curfea~and Laiterhy lava (Juseailn, Under Age 19 Ody) IBCS - Sak/MmnfaMme of Mnijaaro (Ise. Hashish, eb.) 2 29 - Rooa.ays-Lad 1606 • Sak/11anu(acnre of Methadaae ~ (Juseoie, Under Age IB Ody) 18FS- Sale/Manufactve of OOer Syvthetfe Npeotin 5 Capiases (Damn!, Talwin, troeJ 16FS• Sale/Mauabetme of omu Sthuainab 2 ~ Traffic Offenses (emredrioe, att.) 1665- Sak/Ilaaofaclare of othv Depressasb (Nembnbi, Lpminal, ate.) I6HS- Sde/Maouhcbtre of otho Ha0ndnogem (1SD, gl:.etc.) IAS - Sab/Mannfactme of Narcotla PappheroaBa ATLANTIC BEACH POLICE DE PARTME IT YlklTiiLY ARRESTS PER OFFICER HONTH OF September 1985 JUVENI LF. OPPI CER FELONY MIS DEMEA`:OR TRAFFIC FE L. HIS. L[. Vander lial 1 Sgc. Smich 1 Sgt. Christman 7 Det. Jacksor. 2 1 Gr cene 5 9 1 Raczmarcz k 2 Trau er 1 4 9 Carver 1 2 2 Archer 4,5 1 13 1 Wood y 2 Bussell 1 4 18 Bartle 1.5 4 14 1 Nilson 6 -19 Beat 1 ~ 14.5 37 Love 3 1 Emble con 1 6 Johnson (Res.) 1 Stevens (Res.) 1 [Lrry (Res.) ,5 2 Shlmp (Res.) 1 3 1 TOTALS 13 47 149 2 6 a 217 ~..r , _. MLStel laneous: Arrangements are currently being made co purctuse and iaplemenc the microcomputer system and common ica [ions equipment approved in [he nev budge[. Collective Bargaining continues... Applicants are being processed and in cezv icved [o fill open pos scions and expand the reserve program. .. t ATLANTIC BEACH POLICE DE PAR'fME~T MONTHLY REPORT SEPTEt~ER 1985 Notable Accomplishments: Arrests of Cvo suspects for Au [o Thef [.. .Ptlm. Archer, P[lm. Bartle Arrest of suspect for Aggravated Assault with a Kn Sfe...L[. VanderWal Arrest of suspect for Auto Thef C...De[. Jackson Arrest of suspect for Strong-Armed Robbery ...P[lm. Love Arrest of suspect for Burglary...De[. Jao kson Arrest of suspect for Arson, Criminal Mischief, and Resisting ArresC_..Ptlm. Trauger Arrest of suspect for Aggrava [ed Assault with a Firearm ...Ptlm. Archer i The department made 21 D.U.I. arrests !n September of 1965. i Training: Record Specialist/Secretary Pam Baker attend ed a Microcomputer Symposium a[ the Sea Turtle. Three officers were cert if led as breathalyzer opera core at the Sc. Augustine Technical Center. Personnel: Resignation of P[lm. W. T. Love effective September 24 ch Resignation of Ptlm. A. C. Wood effective Oc [ober is[ Resignation of Radio Operator Dennis Thayer effective October 1st Appointed Patricia McCallum as a Co~un icat ions Operator Appointed A1ary Barnes as a Commun ica[ions Operator. Community Relations: Chief spoke to the Flee[ Reserve Association on September 5, 1985 about Nev Trends in Lav Enforcement. Chief spoke to the Chief's Wives Club ac Mayport about Personal Safety on September 16, 1985. -- .t ATLAIITIC BEACR POI ' Y.ONTRLY F /~ SEPTE.~ffiEF ` ~~ Notable Accomplishments Arrests of tvo suspects for A le Arrest of suspect for Aggrava rural ' Acres[ of suspect for Au[o Theft ..Det. Jackson ~~ Arrest of suspect for Strong-Armed Robbery .. .PC lm. Love Arrest of suspect for Burglary ...Det. Jackson Arrest of suspect for Arson, Criminal Mischief, and Resisting ' Ayres[.. .Ptlm. Trauger Arrest of suspect for Aggrava [ed Assault with a Firearm ...Ptlm. Archer The depar [men[ made 21 D.U.I. arrests 1n September of 1985. i Training: Record Spec Sal isc/Secretary Pam Baker attended a Microcomputer Symposium a[ the Sea Turtle. Three offices were certified as breathalyzer operators a[ the S[. August lne Technical Center. Personnel: Resignation of P[lm. W. T. Love effective September 24th Resignation of Ptlm. A. C. Wood eff ectlve October 1st Resignation of Radio Opera coy Dennis Thayer effective Oc cober 1st Appointed Patricia McCallum as a Co®un ica[ions Operator Appointed :fary Barnes as a Commun icacions Operator. Community Relations: - Chief spoke to the Flee[ Reserve Association on September 5, 1985 about Bev Trends Sn Lav Enforcement. '. Chief spoke to the Chief's Nives Club at Nayport about Personal Saf e[y on September 16, 1985. I)el0ltte ~Ski11ST$@~~S Cendretl Public A<coumants Sm~e 12d0, Atlantic Bank Bwitling 200 Wes- Forsyth Sweet Jackso o-.ln e. Florida 32202 (904 35d-8333 Cable DEHANDS Mr. Richard Fellows, City Manager September 23, 1985 City of Atlantic Beach City Hail 716 Ocean Boulevard Atlantic Beacn, Florida 32233 Dear Richard: As we discussed, in connection with our audit of the City of Atlantic Beach it will be necessary for us to perform the following audit procedures relating to the services of Jax Utilities Management, Inc. - A review of the internal accounting controls over billing and collections. - A teat of billings and payments from independent sources. We estimate the total fee to perform these services will range from $1,500 to 82,000. This fee is based on the previously agreed upon rate of $75.00 per hour. If you have any questions or need further clarification please call me at 354-8333. incerely, ~5~~.~. Ja es J. Schauer Partner in Charge NOW, THEREFORE, BE I'f RESOLVEU, that it is hereby unanimously voted that said returns be accepted as reported and That f[ is hereby Cound and determined by [he Ci[y .Commission oC Atlantic Beach, Florida, acting in the capacity of a canvass ing Board [h a[ Use qualified voters vho participated in said Primary Election cast [heir votes in favor of Che following candidates as follows: SEAT N0. 1, F7AYOR-CO!M IS SION ER, William S. Howell ELECTED SEAT N0. 4, COMMISSIONER, William I. Gulliford ELECTED SEAT N0. 5, COlP11SSIONER, Clenn A. Eden rds ELECTED It is further found and determined that the above named candidate for Seaf ~~1 is duly elected to serve for tuo years, and it is further found chat the above named candidates for Seats 44 and CS are each duly elec [ed to serve for four years and BE IT FTIRTH EA RESOLVED [hat all candidates be and are hereby commended for the dignified manner in which their campaigns were conducted in said election. * ! *i, k f f[ 1 ! * * ! * f x Adopted by the City Convnission on October 1, 1961 ATTEST: Adelaide R. Tucker City Clerk A l' 1.:1 \ l H. !'. k:.11. I I '.; l.:':J C 11':\ L .`: I . }:C : I U:~ UCfOIiER 1, 1981 Y; RITE-lt: 'I'!:?.I,Y _.._=-.?, I'k'I CE Commissioner, Seat X 5 __ YRECIFCT 170._ _031i__ _._- -__. TN,LY-_ CI-.NDI DATE'S 1JP='•k: 1 Mayor Robert (Bob) Pearsons Bob Pearsons h Total for Mayur-Commissioner I _ 2 _ Catherine y_an_tv_e s;__ ~- Total for Com:ni ssioner, Seat ti 5 I 2 TOTAL 1 /i .gin -_~_. ~--. /. /art .~<_~ -_ 1B •- ,... , - Or'FI CE i ~croiselt 1, c+xs ,~rzr:cat:cT no. Mayor-Gommissioner, eaT_ii 1 _ -- Commissioner. 3 Seat M 4 t ~_ ~ Commissioner, TALLY Aayor Donald L. Goodlin~ I- 1 - Vancv Minton - .--1 Total for A4ayor-Gommissioner ~ 9 Punch (witho u[ name) ~ - ` Total for Commissioner, Seat $ 41 1 J.C. K'yt eka (not punt hea)_ -I-= Punches without a name Z Total for Commissioner, Seat ?I 5 I 2 1.- TOTAL _._--1 1 -~1--~ 2 ~~~ 2__ ~ ----- a --__- - ~ _! F:ri ie-In Eoard ,.=ber 5 ic~n'turr, lA i_ AT LANTIG riEACH MUNICIPAL ELECTION OCTOBER 1, 1985 Office Precincts: 03F 03H Ahsenle e: Total Vote: Mayor-Commissioner, Seat N 1 (Vote for One) W m. S. Howell W rite-In Candidate Commissioner, Seat N 4 (Vcte for One) William I. (Bill) Gulliford, Jz. Write-In Candidate Commissioner, Seat N 5 (Vote for One) Glenn A. Edwards W"rite-In Candidate (Total Machine Vote:) (Inc. write-in's and absentee's) Eligible to Vote: 4, 046 SEAL: 113 95 4 2 113 97 1 0 118 95 2 2 208 6 210 I 213 4 9 223 Official results oC the Atlantic Beach Municipal Election held Tuesday, October 1, )98~ HARRY M. NEA) NZ~ Supervisor of Elections (Write-In's attached) (All candidates were without opposition) CERTI FI CAIE OF KES 01.15 OF' PRI)11R1' ELEC i'1 US OF THE CIT]' OF A'f L:1.CTIC EIACH, FLORIUA HELD TUESDAY, OCTOBER 1, 1985 FOR THE PUR- POSE OF ELECTING A `L\Y OR-C0~?NISSIO~ER AI:U TA'0 COhMISSION ERS IF NITNESS BNEREOF, ve the undersigned have ese cued [his certificate this ls[ day of October, 1985. PRECINCT 03-F Carolyn Morley, Clerk PRECINCT 03-H Marion ~N. Gra ge, Clerk 7r.-., .u ~ ~r,~. Plarye Frye, Assist n[ Clerk Dorothy M'eiss~, Ifi s¢ectoY n i, Ruth N. Bloom, Inspector T Iris W. Coleman, Inspector DeVara L. Mc*:illin, Inspector r j4.~ Evel}m Ro ,JInspector Wil?.iam Bloom, Deputy f4arj orie H. Coon an, Assist an[ Clm k HalLie `I. Fussell, Inspector Edna 0. Rluessner, Ins pec[or ?Iuriel Meidenfeller, Iusp ec[or -. Ffary R. Gregg, inspector ( 1 ,. . _ . , . Sh a~.m N. Gra ge, Deputy PACE 3 OF 3 PRECINCT PRECINCT WHITE-INS TOTALS 03F 03H AND PRECINCT 03F ABSENTEES PRECINCT 03N the number of absencee ballots valid vas.... 4 5 9 The number of ahsentee ballo [s not qualified or voided vas........ 2 3 S PkECIKII /=~' YRECI~:CT ~-~ 125 1UU POSN COJN7 POSH CCUNI 61 173 1 62 4 61 95 1 62 64 173 1 65 1 64 97 1 65 U 67 176 1 68 2 67 95 1 68 2 PACE 2 of 3 ~ ~. CERTIFICATE OF RESULT OF PRIDIARY ELECTION OF THE CITY OF ATL',STIC BEACH, FLORIDA HELD OS 7UESU AY, OCTOBER 1, 1935 FOR THE PURPOSE OF ELECT INC A MAYOR-CO!CfISSION ER AND TWO CO!LM1SS10NERS THE CITY COMd1SSI0N CITY OF ATLANTIC BEACH DU1'AL COUNTY, FLORIDA We, [he undersigned, being [he Inspectors and Clerks appointed to conduct the Primary Election in [he City of Atlantic Beach, on Tuesday, October 1, 1985 for the purpose of electing a Mayor and [vo Commissiocers, HEREBY CERTIFY [h a[ we ccnducted said election on said date and counted the bal7o is and find [he results to be as follows: PRECINCT PRECINCT WRITE-INS TOTALS 03F 03H AND PRECINCT O3F ABSENTEES PRECINCT 03H AND ABSENTEES The number of qualified voters, according [o Che Registration Books was... 2,303 1,743 The number of such quali- fied voters who par[ici- pa[ed in said election and who cast Sallo[s in said election was...... 123 loD The number of ballots cast for William S. Howell Sea[ {],Mayor-Com^~issioner t1i ~~ Write-in hallo [s case for Seat GI,Mayor-Commissioner 4 _ 2 The number of ballots cast for William I. Gulliford,J r. for Seat P4, Conm:issioner 113 _ 97 Write-in ballots cast for Seat 44,Commissioner 1 0 The number of ballots cast for G12nn A. Edwards for Seat OS,Commissioner 118 _ 95 Wr i[e-in ballots cast for Seat 65, Commissioner _2 2 9 Inc.in.rnr alt 4 046 _ pia _ -2518 6 210 1 213 _4-,-_ PAGE 1 of 3 RESOLUTI05 K0. 85-23 41}IEREAB, [he Inspectors and Clerks of the Primary Election held in Atlantic Beach, Florida on Oc [ober I, 1985 for [he purpose of electing a Mayor-(.OmNlSa inner for Seat @1, and [vo Commissioners for Seats C4 and ES canvassed the votes case and did make the returns on the same in words as follows: . ":I Sl'T ES VF ]'HC HLGCV+k Y,Et71f:G OF 'PIIE A'II J.GfIC I, i!,CH Clll- Ct:a'U SSI O:C f1ELU A7 THE 0171' HAIL u; U(l'Uf; CI: ], 19c5 AT B:Ub 1'. N YRES ENT: Lti lliar.. 5. Iiuvell, !'u ro r-Cuv:missioncr Eobcrc B. Cook, Sr. hill lam 1. Culli(o rd, Jr. John 4. Norris, Jr., Cos:nissioncrs ANU: Richard C. Fellovs, Ci q• N_inager Claude L. Null is, Ci[y Attorney Adelaide A. Tucker, Cicy Clerk A95 ENT: Catherine G. l'an Hess, Cocmiss loner . A';E OF CO :tIr HS. ~ M O T I O ~ N i~ I ' I V i0 T E D S E C O Y N E D 5 ~ V O T E D N O The meeting cas called to order by layor Novell at 8:00 p.m. and [hey iorvdiat ely vent into sc•s Sion as a Canvassing Board to receive the Cer r_fic ate of results from the el ec[ion officials covering [he Pri ear • el ec[ion o.` City Gff is ials for Com-~i ssion Seats I, 4 and 5. Copies of [he Certificate of Results of the prir:ar}• eiettion of October 1, 1985 were presented to [he Board by A;ayor Nowell and [be C.i ty Clerk. Ya yor Howell presented Resolution 85-23 certifying [he results of the Prir..ary Election of [he Ci[y of Atlantis Eeach, Florida held on 7u esda •, October 1, 1985. ;lotion: Adopt F.esol ut ion Ho. 85-23. Cook x Culliford z x ?:orris x x No disc ussivn before the vote. ;lotion ca rr ic•d unani^ou sl c. Copy of Novell x Resolution £5-23 is attached here[e arc rade a ;.art i:e: eof. . :e ~ t s ~ ~ x x z ~ z~ x ~ x t .: ,. c t z~ z s There being no fur [h er business to cone before tre Corc.i ssion, [he .."av r declared [he nee[ing adjourned at 8:16 p.m. ki lliar S. Howell (S E9L) .ayor/Presiding Officer ATTEST: Adelaide R. luck er Ci q~ C]crk __ _ _ l year, and with this in mind have decided the Code Board prosecuting attorney will only appear before the Board on those cases where she is specifically requested to do so. We are recommending that the City enter into an agreement with her for §125 a month retainer which will allow all City officials and Code Board members access to her expertise through telephone calls, etc. This will be an agenda item on Monday night. o For the information of the members of the Commission, the sand fences and sea oats placed on the beach during [he beach renourishment program and located within the City Limits of Atlantic Beach are the maintenance responsibility of the City. o A budget amendment is being prepared for presentation to the Commission on Monday night to balance out several accounts for year end adjustments. o We have experienced some vandalism and thefts in the past both at the Public Works yard and the Al water plant. Ke have established contact with a couple of firms that provide security sen~ic es in the way of invisible beams which can detect motion inside the fences at any of our public facilities, are are asking the Commission's authority to go out for bids on security system installations at both water plants and the publ it works yard. This will be an agenda item Monday night. RCF:jl from the program. N'e would like you to look over this copy and if in order authorize the adoption of same contingent upon approval of [he City Attorney and receipt of the necessary resoLn ions and signaUU-e pages necessary and pertinent thereto. o N'e have engaged Pollution Solutions of Jacksonville to clean out, televise and seal some of our old sewer lines in the area of pumping station A. This i.s one of the oldest areas of the City and it is anticipated televising and scaling of the several hundred feet of line wrrounding the station will go a long way toward eliminating some of the infiltration problems the City currently has. o Specifications have been prepared for the City, with the cooperation of the state communications department, and we are prepared to advertise for bids for a new communications system for the Atlantic Beach Police Department. We also need to advertise for the software which will be required in connection with computerizing the clerical and reporting functions of the Pa lice Department. The microcomputer recommended by our computer consultant, Archie Green from Keystone Heights, is the IBM AT which is on state contract and would, therefore, not require the City to go out for bids. These items will be discussed with the Ci[y Commission on Monday night. o This year's water and sewer budget contains money for the replacement of a number of valves. One of these valves, located at Sherry and Sixth, is to be replaced by the corporation that sells the Hydrostop and we have arranged for this work to take place on Wednesday, October 16, beginning at B:00 AA1. It probably will be some time around 10:00 AKI before the valve has been sufficiently exposed so that it could be viewed by members of the City Commission who might want to watch the demonst,rat ion. We hope you will take the opportunity to look in on this as we have had the City of Jacksonville Beach and the City of tieptune Beach, as well as employees of Jax Utilities, express an interest in being present to see how this system works. o The Mayor, City Manager, and City Attorney will be at the Florida League of Cities convention in Hollywood, Florida, Thursday and Friday. o There will be a public hearing on several ordinances on Monday night. The main ordinances have to do with a continued public hearing on amending the zoning atlas to provide the rezoning of the M1layport Corridor, and also to amend the ordinance code to change some of the land use specifications in Commercial Limited, Commercial General and Commercial Intensive. These will be up For final hearing and adoption. Since these ordinances were sent out more than a month ago, we are going to enclose additional copies for you so that you can refresh your memory in the event you may have mislaid them. The other ordinance up for final hearing is an ordinance amending the zoning regulations to correct the conflict dealing with maintenance bonds, and we arc sending that out to you also. o The City Attorney and I have been searching for ways to curtail some of the legal expenses we have experienced over the past fiscal Fi agreed to this proc edurc The City Commission has agreed to discuss the pros and cons of the proposed pay plan and classification syscem prepared by Long E Associates at the meeting on Monday. We will have this scheduled on the agenda. Laura Stuurmans, who performed this study for the City, will he present at the Commission meeting on Monday night to answer any questions relative [o the procedures used to develop the proposed plan. o The Chick of Police had a new car for his use budgeted during the last fiscal year but was unable to get his spec i Ficat ions and other data together in order to get the automobile advertised and bids returned for the City Commission's approval prior to September 30. The budget, therefore, was amended to carry the amount of money forward for the Chief's car and bids will be presented to the City Commission on Monday night for its approval. o Please read over the letter enclosed from Haskins E Sells, our auditors, regarding the fee for auditing the management of [he Buccaneer Water and Sewer District. This will rcyuirc City Commission approval. o Some concerns have been expres sed in meetings with various members of the City water and sewer department, and building department, relative to the fact wells do not require any kind of permit provided they arc less than 250 deep. Regulations also require that a 75-foot separation be maintained between a well and a septic tank, and there is a question in our minds on some of these 50-foct lots in Section H as to whether or not this separation can be maintained. Since no permit is required for the well, no biological tesTing is require) either, and the question has come up as to whether or not we should rcyuirc as part of our permitting process that wells 6c tested for potability and to ascertain that they are biologically clean. o For the information of the City Commission, construction has begun on the installation of the 21-inch sewer outfall line. In the even[ you wish to see any of the construction, work has begun on the portion north of Fairway Villas proceeding north in the direction of Comfort Inn. o The Boys Club of Greater Jacksonville has asked the tfayor for permission to lease the Donner Park area for Boys Club activities. A copy of the letter has been distributed previously and this matter will be an agenda item on Monday night. o The League of Cities has requested the City of Atlantic Beach and others in*_erest ed in pa rt is ipating in the first municipal loan program to submit a city certificate of projected borrowings which provides a bit more detail on the type of capital improvements we wish to make. In this regard, we would like to suggest the City authorize us to include in this initial certificate an additional amount of $300,000 in 1987 and $150,000 in 1988 for sewer rehabilitation projects which we feel will be needed. We also arc enclosing a copy of a proposed Interlocal Agreement creating the Florida League of Cities first municipal loan program and in accordance with the statutes it will be necessary for each participant to adopt the Interlocal Agrecm ent prior to borrowing funds e CITY OF ` ~ - ~i ]160CEAN BOULEVARD ~_ __ _ ____ P. O. HO%'L5 -- AT4ANTIC BEACH. FLOAmA 3T29a ,~~ TELEPHONE19MI2~32N5 October 9, 1985 DIEFIORANDIM T0: The Honorable Dlaycr and Camm fission FROM: RichaW C. Fellows, City Dlanager SUBJECT: Status Report o Three architectural firms responded to our request for proposals for the preparation of plans on the Public Safety Building. Killiam Morgan, a local architect, responded but find icnted that due to previous commitments he would be unable to participate. The three proposals received were from Fleet 4 Associates, Gee fi Jenson, and Clements, Rumpel, and Goodwin. If there arc no obj cctions, it would be in order for the City Commission to acknowledge receipt of the proposals and set interviews with the three for the first meeting in Sovember, at x4lidi time an assessment may be made as to the personality of the principals and a decision made as to priortizing the architectural firms. o In February of this year, Ruccar,eer Service Company entered into an agreement with Waitz E Fryc for the preparation of plans and specifications for the westside force main. The lump sum contract price was $10,800, of which 54,164 has been paid to Sate by Buccaneer Sety ice Company. The Buccaneer Fanagement Partnership has offered the plans to the City of Atlantic Beach for the remainder of the amount due for 56,636. Inasmuch as we will require these plans in the very near future, it is our recommendation to the City Commission they grant authority for the purchase of these plans from Buccaneer Management Partnership with funds from the existing impact fees rev cived by the City for the Buccuneer h'a ter E Sewer District. o During the review of the Oc canwalk Subdivision plans, the developer was requested to provide an S-inch force main stubout to the west side of Seminole Road for the purpose of picking up Seminole Beach developments to be served in the future by Buccaneer Kat er 6 Sewer District. The City also required Oceanxrelk to redesign its plan so as to connect its water and sewer system to the Buccaneer Scrv ice District instead of Atlantic Beach. The cost involved in these changes amounted to 521,829.13. The City has agreed to pay these charges from monies received from developments in Seminole Beach, anS impact fees to be received from the purchasers of lots in Oceanxalk. The developers have '~ i s. n:a...ae. ~ ~ ~~