The URL can be used to link to this page

12-01-93 Adtlitional Information on Medcerire Tiles Sinca 1983, the City's Mastevater Treatment Plant has used the vedgevire iilc system, by Gravity Flor Systems, as its method of sludge treatment. The file has an average life of approximately three c31 years. i As part of the Mastevater Treatment Plant expansion, several options were investigated in upgrading the sludge treatment facilities. However, after looking at the economical alternatives treporis done Dy consulting engineers Pitman, Hartenstein and Associates for long and short term residual ~ nanagement~, staff and the consulting engineer decided that the best alternative for sludge management would be continued i use of the vedgevire tile, but have the the placed in roll- on, roll-off containers instead of on concrete drying beds. This application of the tiles would eliminate the step of 1 unloading the beds into roll-on, roll-off containers rith a tractor. Instead the sludge could be pumped directly into the containers and then hauled to the landfill. The City can meet the ner EPA regulations regarding sludge disposal that rant into effect on 10/9/93 by continuing use of the vedgevire tile. Staff Seals that the aEOrenentioned application nay De eligible Eor a patent due to the uniqueness of the application. Me could appreciate any assistance the City Attorney and/or Mayor can provide in the investigation of ibis possibility. As part of the sere: plant's expansion, contingency plans rill be prepared for the City to upgrade its sludge disposal system, should monies become available, io enable the system to produce a Class A slutlge. The state of the current vedgevire tale ie such that they are so corn that they do not drain and replacement is urgently needed. ~~~~ CITY N(ILL HTL BCH TEL No.2471224 Dcc 10.93 1419 No.008 P.( SUSPIGOUS OCCUPANTS 1.) Ya(r terterys bare mrtslstara ~~ ed ~ bud mreic 1 a'~Y S90 A.sL F(equa<a Yip erd door slertnlNO k the usual aaivly trod of K AB hays beM wwtterted lttarllr 1ltltes Yte Yk Blttort8ta artd frtt very _ en exernPle. 1 rats awstatned at balk 730 and 29(1 ~ the eeoard 8met that ripla. the polbe at 290 am. end they q(lialdY reapatded. They were cMed the Rrst 11rre by another neiptlllar- b the Oanter 10 2,) YpX 1BrtsMS d0 not answer the door end they Yferds woe tss, vAtD 1 Cal and then are abwed to Enter. Ttis was told ~ tlas very °' ratdefmatd warla for the ghxRa pepetlmsnt. 2tk tiD 2te poece beck M .Mlly 3.) Your teneras wore'braken aieD' but dd not report „~. Af a larittar or AupuM- they ePP~f' do not work end Pall far everYe~p landlord. 11kd tltk eleo very ~' are dm Pals mad be uead b se8b Yar tanelss dontestlo t 4.)platter~ds yM Omt rrry tenrHY malt be Y}s'e~ s 21O1r °re irwWied Y111apd atoms. le Y~ r~pore6sty 1o report this to the posoe. q bare stlat a rtioe rteiphDadnod artd 1 artt yerll pra1d11L tfowwer. vAtert a sradon Ge tltfs ooass. en0 ~ obiw~iels„ ~ Care terms aF belrq feap9aTW m ypR~rtd{~tbars abaA p wsh tha rngorkY d Mre nel2titadaod• em reQuesUrq ~t ya„ replace >hB (xarertl tarreris ASAP. SirtoaeN. `, y ;~- ~~~ x: MIefICr of AtWaic Bsed4 UYrrren Relater C.NeI «Aaenea Baca, Poscs, oeye a. Ws(e Ntee4 918 ~ 9treel gteve MesYner.~920 B01sh ~ Ms. Norma lee ftedrneY gylOr arkway Npyarttber 12, 1893 Ms. HadvaY~ My name k NY~^ MOf9a^ end i resNe ae 3wm and root et 325 6p1~ ~~• W ttte propenY tltet I rxderstartd You ~„ ~ reaWOnce witlr my was erK! two smeY ditlren~ e8~ ~ erd 1MOe. Mll house represertta ttre ~~ ~~° kweslrnera ~ ~ ~ri I em vaaeg ttrie letter to you es a resJt d my berg deePiY a ~. Thb b CUrrerlt 1eriBraa who tieve ocarpierl Ytwr feei00n~ ~'~ Dr. ~rellectlon of rot only my opir!b!!~ ~ that d the naigl{adaod. 9podGcekY; L~Bce Fleel (9,B ~r ~•) erd se,.e and IcattrY Maa:ner (3zo ~-+ sL) t ~ add tree Y«• v ~"~"~ have Wean GierdN. nke and peoa~• I have m~res>;ed mY tin to uoe, d you 6ralrers Lee end Dora, bu tttet tee ore ate' ~"d8 Wes not tteped Vo raeoNe the current problem i ~ ~ c troth of tlmm eve on Eyth Stre0. I i tl>at eorns type w ectbn would have awedy oxured, but such fees na been ttte taros. (By the way, I have called ttre ponce, but rat es tre4ueraN as the sunotat6nD ^~~) MY ovrtcerna °f° two-fold. Frst 1 am very o~ ~~~ ~, corMaon d Yp+lx'oP~Y and tlta visual eYe-sWa tam sertArtg e Seoord, I am e>mretrtelY oorrcerned °b01R tFOe °~ °f ~Aastac Beach • RaBter ~^ Dopy of tttic letter to da mot troace~t~ below wrl0a a long end lehorbia 1xeoPEfm' ctx+pmuft d Is raver been meirtained or mown shoe ,klly, weeds and ta~sn ,.) Ths beck yar .. branches ere trp is 3 feet high. I taxed the code ertbma<nertt board artd ~' yWI tertarae. They corseQtrarttlY trace Cut the frOnl larar Woe since July and helve verbepy hererlPred me fa lxY p ~ ~ ~ wig ~ trash arWUrd Y raflo~ta ako h tfra hedcheck yl~eces from the dogs weren't ever rernored. The wrntel Cordrd Olhoer was caned rvanarars tines about the dogs end the owners tarnpleta fadt W resporrealiitlf rind ab~ae of the arynWS• ~~ a'break in' ihBt 3,) The Gorr dWx knob was rorrrowd end not replaced your tertargs dd not report to thehave been pasted on s~ which 1 Tad 4.) FbreaOera pHt warNng si8ns e~ppropdeee for aeraaying Y~ tenarrs, ttowavor WS b aWratlring I see every t~Y• 5_) The v~ P~ up ~ heaps erd sas often more tftar a week in tta crrPoR dutog tNvch tune the odW and the rats era tla only ber>efiaaries. PwWt`brwdlu kanuNW manw7671 ~rry.. 03 L /11AN 'rNG 11'""3'f7-bE09 353- 8.~5 ' . \... ~~~r _. a+1~.+iT~&..~ k. -.. . - - ~ __ . ______. ~ia33_ C/.rda - !~ t iy~_~ ~ ~~ ;:a> uec ~u.'yo iu:iy no.uuo r.~i n•"__J ~ _--- ~n ~~sw s;f~_ i5 -T -~ __ OYG ~L_~_ - ~~ .. 9py~ w~._T. s ~ ~~ 7 ~ ~ ~/ / / /l ~' --~-- d&~:'.~~ Ta °._"'.a-fsc. -dam J.. ~. s a6~w~ 7- 's T e J.~G_. ' TiLt~ihf t _ _ w ~ __ -_ _ r' _~ 4r h Y. _. _ A _ .. i.. .~i .. +- ,r ~:> i ~: M ~~ / `' ~ ~ ~~` + r `~ ~ ~~ _$ ~ ~ ~ $$$ ~ jy F ~yy SS a 8`~ ~ ~ g ~ a a ~~ e~ ~5 ~~ ~~ y a ~, }p{$gQpg gcc ~ ~e ds H ,a ~ ~ ~a a + p ~ z e g 9 e a ~ F rd Q~ ~ ~ z 3 a s 6 g ~~ t $c `~ ~z ~ - n~ g~ ~ _ 9W %~ ~~ ~~~ a ~~ Y~ ~~~ ~~ ~~ ~ ~~ c~ C$ ~ ~~ e~ ~~ g~ ' s ~~ ~s a + n ~ ~ eat ~ _$ ~~ eg ~~ ~~ -~ @ 'a ~~ ~~~ g y a 7 s ?~y x° :: __. ~ a__ ~ gg d .. 1 ~ f 5 6 ~ ~ ~ n s_ 89 a ps ~ Q I~~ ~ ~ a} 1 y O-~ ~6A ~ ^ Y df ~ .. '~ i _ _ ~A T -. o /' a~ ~ a~ ~~ 6~8 ~@ ~~ S ~~ ~~~ ~~~b ~~ ~~ ~g. $ Sac ~ e8 d =YY § ~l~ ~ a 3. . ~~ ~~k ~s~ ~~~ 4 digs s ~`S '" S& a~~ ~~s ~ ~Q t ~ alf 9 ~aa ~ ~ aB i' c ~~~ ~e d~~ p S a~ ~ ~ ~ Gel Gas ~~~5 ~ ~ p~ v '~ ~ 2g 8 s ~ ~ ' ~ ~~~ a g~ ~ ~ c a ~~ ~~ g r ~ ~ ~~ ~f S~i~ ~9Bo1 d35 356 Ya ~'~' ~ rr.. ''N Y q ~ y@ Gg 3 } - ~_x Vie: s 5 a a ~ ~5 _ r ~ ~~ ~;~ CITY OF ~aatie ~taclc -'~(~a -.-- ea sr~vat aow ._~ Ai1„U rH; aFxn, FtUlua 73]JJ.SKs aNi ut~aw FAr (fM 3fFlm5 M E M U R A N D U N December 2, 1993 TO: Rim Leinbach, City Manager ^/ FROM: Don C. Ford, Building Official ~.T RE: 8uildigq Permits Plesae be advised that the following the month of November, 1993: permits were issued in TYPE PERMIT NO.PERMITS PERMIT COST CONST. VIILOATION New Single Family 2 6,269.32 New Duplexes 291,742 New Townhouses Additions/Remodels 6 382.30 Swimming Pools 36,124 Commercial/New Commercial Additions Garage/Carports 3 280.19 Demolitions (Novae) 1 21,087 Demolitions (partial) 50.00 {345 5th St.) Sheds 2 45.00 Drivewapa 1 25.00 Miscellaneous permits issued is coageciion with new construction, additions, remodelin t g, e c: No. of permits Permits Costa Electrical 18 Plumbing 17 527.40 Mechanical 15 552.00 Roof inq 645.00 Fence ~ ~ 202.50 Nell Utilities ~ 10.00 2,155.00 Inspections perf ozmed last month: Building Concrete Electrical Plumbing Mech anical Miac. 40 20 34 21 23 g Occupational License Inspections - 6 INFORMATION COMPILED EY PAT HARRIS - BVILDINO DEpARTMEN7 DCP/pah a...; ~ia~j[icS~fYrs . .. ~ , DEC-13-•93 hpy 09:59 1D: CITY pEpT~ 1 ~- W:Bgg2G737g2 k Pattiesx h@re o•as oL the dates indicated herein belor / b} _ ATTEST; CITY OF JACICSOBpILLE cO;Poration 6ecretar Y 8y• Ed Aust q ATTEST: ~. Ddt@: ~ X$Yor /~ CITY O8 J71C8g0~2 ~ J, p~ LLE gF,ACB "'TT"`~~iC By; Zts ayor ~~ gy. ATTEST: Its Clty Xanager- Odte: .. _. CITY O8 AT L71N1•IC g~~ _ BY: ATTEST: Its XaYor Date: CITY 08 XEFTCBE BLACB ~~` Form Approved: By: Its ~Yor Date: L.. :...... ... ASS s}'a..• _ _ - - -_ C£C-13-' 93 M011 X39:58 I G: C I T'i tFpTIdE aEhl-I TE{_ ~:0a42473792 n311 P62 1• Each of the parties hereto shall receive a distribution proportion of the 9-1-1 User Fee calculated by taking the total Call-Takers actual salary expenditures Prom each party, adding 308 for benefits and applying 9-1-1 call volume data to determine the amount of distribution. The maximum amount to be distributed as a result of this calculation is as follows: Neptune Beach $ 33,254 Atlantic Beach 58,494 Jacksonville Beach 124,253 2. Fees collected shall be remitted to the Tax Collector on behalf of Duval County and a portion shall be remitted to the respective City Manager or Pinance Director or his/her designee on a quarterly basis. ~~ 3• The 9-1-1 User Fees collected and distributed as provided herein shall be utilized only for salaries and associated expenses, as provided for in Section 365.171, Florida Statutes. ' 4• Each party accepting funds hereby agrees to provide an audit or accounting of such funds and how they mere expended in accordance with Section 11.45, Plorida Statutes, INTEALOCAL AGREEMENT WHEREAS, the parties hereto are the City of Jacksonville Reach, the city of Atlantic Seach, the City of Neptune Reach, hereinafter referred to as the "Cities" and Y.he City of Jacksonville; and WHEREAS, the parties have entered into dialogue pursuant to creating a distribution formula for dividing the proceeds collected via the 9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call Takers for that portion of their time spent answering and handling 9-1-1 calls under the provisions of Section 7b5.171, Florida Statutes, as authorized to be imposed by the governing body of Duval County; R and WHEREAS, the Council of the City of Jacksonville acting as the governing body of Duval County, Florida has increased the 9-1-1 User Fee to 5.44 per month far the present fiscal year 1993-94 and has authorized the fees collected to be used to fund an Interlocal Agreement wherein the Cities will receive their pro rata share to be used for lawful purpose; and WHEREAS, the parties hereto are entering into this Interlocal Agreement pursuant to and in compliance with the provisions of Section 365.171, Florida Statutes, NOW THEREFORE, it is agreed: The pricing on two 1994 Chevrolet Caprice Police Peckege Care from Pred Davie Chevrolet and from Jerry Bemm Chevrolet with the following options, Fred Davie Terry Bamm 4.3 Litter V-8 Bngine 8 Gauge Fused Wlree 913,211.00 512,551.00 Spotlight Mounted Left aide Power Windows Power Door Locke Pront Bumper Guards - eliminate minus 975.00 Bngine Alarm System Electric Throttle Step-up Rust proofing Power ABS Brakes Duel A1[ Bega Bucket 6eata 913,136.00 312,476.00 FRED DAMS CHEVROLET • GEp, IN<:. 300 North Orange Avenue ~ P. O. Bos IMg C+rern Care Springs, FNriAs 32043 Grcrn Cuve Springs (901) 284-3033 • ~feksonviUe (901) 261-4302 ~\-1-93 Lpa.~.Y ~ti\ ~LANSle.13c-~1C1~ ~uct._ ax:~r STi1ZL O r 'F1.C71..~1~ A C~ taiCK (Y~, 1 ~~1~4 ~S. C~`1C~ -1007-~iCX7 ~ul.>_S12L. ~t11?YUC- ~I1J1\'S BASt= ~U(.i~-: - NOQI~-1~:~L~U j~~vaC.1 - \3~S~ai.~ A111(1"TDV SR_l~t_iP \004 _ - ___._ 190. ~ ~.~t~,irl~ Ali\r1.M toc~~.._ _-._ mss. °= FGtJrv .~~Ii~tOr1~K, -aol\ _ _ 210• en C3UMA~2.G„1_-~1a.05 ~"1 rIS',co ~'E~,fi~uc~rz(LA~-N ~l~rx-,.oov ~~,;i3Ar~ `~ G 3~o cNGt pit-, 1 oc~ 1. --- ---_.._ . _ . _ _ .. _......----- ...3 8 9.•°=' t~aocg,~ O° ~- SAN Q~Y2-C-=S CITY OF ATLANTIC BEACI~ CSTY COt1III SS 101. IIEETI NG STAFF kEPCkT AGFt:Dn 7TEIl: Yurc~ase o2 F'airol Cars :; L'B::I7°1'EO dY: Davitl E. Thompso~ief of PolicE LATE: N:,-:c-n--~b:~i' eC, 1953 PAC}: ,ROU!:D: '1'I:e Police DEI%a ztmEnt cux rEntly m.:inta lnE ten patrc: ~.:._ .::u ~:. <.. "..,e 1G;'. LU SOeCiI1C 1%aLrG: O:.I1 CE xs, Er:;dUFrv C! LIrt- e^:It 1:: li:i]C:iC' .... .. :... o_r ut:_. _ed tEn hours each da•i ': irtual _; s55 ]sy ' Far ye az'. '. r.ie tv;.. -_ a_s ici,nient sv_st Em _snrES that c2 Llce rs are a., ou:ar~ilE rcr t!,. .. vEn ic:_.,. ~:a SL SaC:"B35ES the 1on9EVity GL the VEh1C1E5. Y~arCl OI: 1cC rE ao not ha.. ....,..- Ii~':._ :. 2,tE ila ,.^ LhE E::CE{:L10^ GI LhE FI-} Una 1. Th° !:E Lar LmEnt has WGTked OUL a sChEd UlE 2G purcha SE SCCE Lal Lr:V OE hl Cl e:; tr:cY. Vear, ar:d rGi~,ie LhE USEd pail'O1 Cars LO CLhEr areas In Lhe dcpa Yimcnt G: LL!' C.L_ ::LC-YE LhEy Can bE UL111=ed in d norr eri:E Lye^Cy CaPn C1 i~. in LhE 1':L-1+ t.uc ~e ;.. th<. City L'omm~e.s ion aNprcvEd „2&,cC- +. r, xuv t'.u (_: m.•.; car.. .,na _..tnt t:Er, :. ~ atxcl work. 'tnE Pc: lcc DeF~~rtment ha: pricrd Pollcc Fackayr patrol car_. Lrom secErnl roux c~~=. nc: e~:; uu the State Contract and other prcpo='.:ls, anc I:E arE rEadl' to ordEr U+a ._ LEt: O11CE Cars. The :: .,.. to Cont. not prices with options wcultl amount tc $i5,Cti0 per cai zcr a Caprl~:e Class lC. HO•AEVEr, Ne found that Lhelr verE Se Verdi Stand"aid feat9re5 In Liie :.-ate Contract that ue re exFEns ive and unnECessa ry. by Etlrt:i nation or mod if vi na the standards, we reducEtl tl:e FriCE s: ynlti:;antl y. The best Lrice roar en~ have 2ocnd is Lzem Jerry P.amm Chr-erolet for 5.,:.470 per car. This Face v ._: a Ec1icE Packa,fe Caprice Clare-ic '.u th opt: oos ,see atL,chmEnii. Thi_ {%r:CF 15 also Vlihl^ Our bUd OE Lary yU 1dE 11nE5 to pUrChd SE Corr and eyll: GmEni z~.. ~.: c.m. F:ECO:E:i:IFDAT IO}!8: The Poi ice De par*_ment seEY,s City Co mm issicn .,pF royal Lc ortlei. ....c ,[1 }sl: c:~ F'nr Kane vE^isL•s from •(erry Hamm Chevrc let. A: TACH:;EIFTS: State Contract Proposal from Fred Davis ChE^rolet P rOl:v Sad pL1CEL tOr RAd1I3 eA p. ]2 i:.at,Ons CGllq.ai lr:y pl lac,. F. E': IEPfED B'i C.1'i S' IIANAGEE: _".~_~• j~Y19d%1W/-`_-__-- / 1~~~/fyfj A6'~~1dAC KIiJ!/ AGENDA 1TEI; Nu. _.. ~ 91 ST~Pucy~iav lily ~I9~i/9~f/~ 6iuGv ~r~yari~ ~ ~Pf~l~ ~utios 6~~.-,PG au,~~l/~ ~s ~~~ ~. ~ , ` ~ 1 1~-~~i-rralplnoa a A..aaw«. inc. ewrrlwy awr.rr.~ City of Atlantic Beach P .O. Drawer 25 Atlantic Beach, FL 32233 Attn: Mr. Tim Townsend December 1. 1993 RE? GRAVITY FLOW WEDGEWATER TILES ~ ~ ~ ~ - -. Dear Tim: ~ ~ - We ere pleased to quote to you the following for the replacement media. Item A. 2700 - Square feet of Gravity Flow hiah- strena*-h polyurethane media. Each - module shell measure 2" x 12' x 12'. The filter media shall leave slot ope nine measuring 0.15'. Item B. me nt: Gravity Flow shall ship the equipment - in 3-4 weeks after receipt of purchase order. Item C.-- Terms._-Gravity Flow _shell.require payment net in ~~ 30 days after date of shipment. - ~ - Item 0. Price: Gravity Flow shall hold its price firm~for 30 days providing no additions or del6tiona have transpired within that time. Item E. Freigh ; A11 items shall be shipped F.O.B. ~~ ~ - Carbondale, pA, Prepaid to Atlantic Beach. Item F. Warranty: Gravity Flow shall guarantee lts equipment aeainat defects in material end workmanship for one (i) year after date of - start-up yr eighteen (16) months aftet shipment, whichever occurs first. Gravity Flow does not take any responsibility for any periphal equipment not supplied by Gravity Flow such as (concrete, piping. valves, etc.), elthouah such items may appear on Gravity Flow approval drawinp6. Item G. Price: E69,100.00 ~ ~ ~. Should you have any questions or require any additional information please don't hesitate to contact us. - - ~ - Best reg~ar~ds/, ~ ~ ~- ~~ yuc 4»C/YI . FAME B. 7ipU6RrpM Robert K. SOlOmOn ~7lJ YCGY~wt. 1aL1NgJ. iii UlfZ R06Y we~_ mn wan rsx r~x.p»lwaa Pplrwris nuc~rurr- TOTW_ P, 82 ... CITY OF ATLANTIC BEACN CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Purchase of Medgerire Tile Replacements SUBMITTED BY: Robert 5. Kosoy, P. E., Public Morke ~~ Director DATE: December 6, 1993 BACKGROUND: The City currently processes sludge at its Atlantic Beach Masterater Treatment Facility on redgerire polyurethane the supplied by Gravity Flor 5yateme (Proprietary Interest, sole source supplier). The existing tiles on the sludge 6ede are over four years old and completely corn out. The tile's condition is such that the 20X dryness needed for the sludge cake to be accepted by the landfill ie hard to achieve. By purchasing replacement the the City can maintain permit conditions for sludge quality through the serer punt's expansion and Deyond for tvo (2) years. Ae the vedgerire is phased out rithin tro (2) years, the replacement file rill be transferred to the ner roll-on/roll-off sludge container for the same use ae or. the drying beds. The coat of the the ie 533 per square foot and 2,700 eq. ft. pieces are needed for a total coat: 589,100. RECOMMENDATION: Purchase ner sludge tiles from Gravity Flor ' Syeteme. Monies authorized in the designated reserve account for sludge management. ATTACHMENTS: Quote from McLaughlin-Troughton factory representative Ear Gravity F or Syeteme REVIEYED BY CITY MANAGER: AGENDA ITEM YO. ~~ O p N O m m y O p N O Oi A O b Z ~ ~ N O O m _ L O LL ~ O Y N p p O 0 D7~ I F p N t7 O c 0 O ~ Y) O p p 0 u T L 0 U ~~ v a u 4z s P~ V p y y T qV O T O 9 _°~ (7 c x~ m E E m o o c E _ c 8 t 'c ~ m E m q V 0 a U Q „ m N 0 ~ L 0 L m q C C O 0 L a O _~ = V L m m 0 L Z a . ~~ E '-` m A t _ C a c ~? C C ~ a L. m 6 0 V O a m 3 o ~ m t ~ L t L O` O n j m U~ o ~ 0 0 L 0 G m ° i c E m E~ Z m m 0 m e t m W u c i ~ ' " ~ ~ m a ° I m m a4 ~ o jV~, m h _JJ n o a w o c ~ c° ^p _ E ~- S ffi 7 m ti0 m y U ml o° iz o >Z a5 I Oo° _ a` ` ~ u ~ J( 0 P ~ O N m N Q a C f h ry O A N m N m~ O Iq - C N es L ~ 0 C A N ~ ~ N N m N m N N m ~ N E Ua Q Wax mWl~- U ~-U~ n o J, ~ t7 O Yl N sW0 ~h~ o Q2~ YQ > l W c _m U E Z q m _ m E .E a 'm m d o a n m m m $ m ~ o° m ~ 5 m ' ° m mu a o. °u L ~° .Z LL Ym 8 O m O q ~ LL T m A 9 _ r m a - g ~ q a Y O C m m 0 m LL m p V a o b? = crv n E q a o ~° m o ° • o o c c m w> m o m°m- ` E E • ~ m m - m ~ ~ ~ om m i- ~ m - ~ $ m ym q P ~ O g m R w ~~ ~ n m O O _ q t q m 3 n CU qO m q a ~ C 'q G Imo m U C P 6 C ~ O ~ LL p U ~ ~ m m C m° ~ c u u 0 E o 0 3 s m W u °c v q q ` N ~ p 4~ ~ ~ O~~ S 0 C V m ~ n ~ ~i oc ~^-- R -- s m ~$m E s ~ o L m' O`y O ILUULL tQSLLULLU V ! Ua 3. y C ~ O ~ qC~ I U• U ~ L m Q f0< CITY OF !'~Clartle ~eaek - ~lesida M SFMINOL5 P41D AMN71C N'.1Cli, FIUPm1 J32)}5yt TF131110NE e1111!!-Sfoo FAX INI) ](FlMS Honorable Maya and Commissioners December 9, 1993 City of Atlantic Beach 8(10 Semirwle Road Atlantic Beach, Florida 32233 Dear Mayor aM Commissioners: The fdlowirg information is provided to you cor)cernirg our recent request for proposals (RFP) for banking services: BACKGROUND Several weeks ago, the Commission gave staff authorization to issue a Request for Proposals (RFP) (or banking services. We received proposals from American, Barnett, First Union, Natioru, and Sun banks. We would like W thardc all of the responding bidders, as each appeared to be willing to provide quality service to the Ciry of Atlantic Beach. fNFORMATION In the RFP, we identified several selection aileria by which we wadd rarJc the proposals. The City Manager, Deputy City Manager, and Finance Director all iMependently reviewed each of the five proposals. Together, we scared each proposal as indicated on the altadted evaluation maVix. Our goal was to determine the bank that would provide the best canbination of service and pridng for the Ciry. We feel the Cirys interests will be Vest served if one bank is awarded all of the Citys deposit and checking accounts. RECOMMENDATION Based on our evaluation matrix, we fed that Barnett Bank has offered the most desirade package to the Ciry of Atlantic Beach. I[ is our recommendation that fhe City ComrNSSion award the Ciys banking services to Barnett Bank, as per their proposed !erns. City staff will need time to work out details and make the Vansition between banks. Submitted By: _~yi(~dQ.y~~.,~ Reviewed By: Q/~/ 'fork Wendland / D. L " Finance Director City Manager 76 _...._.. ._ .: 4,:a ITEIbf ENGINE ER CADD CLERICAL 5. Development of Alterna[ives a. General I b. Effluent Disposal 2 c. Wastewater Treatment 34 d. Sludge Treatment 2 e. Economic Evaluation 4 f. Alternative Evaluation 2 6. Selected Plan a. ProFosed Facility • Treatment ~ 2 • Sludge I • Effluent 1 b. Construction Costs 4 c. EnvironmenW Impacts 1 7. Implementation and Compliartce Schedule a. Financing Plan 2 b. Public Participation 2 c. Government Review 2 d. Implanentation Responsibility 2 e. Schedule 2 f. Compliance ~ _ S[TBTOTAL 80 24 24 B. Public Hearing 8 C. FDEP Checklists 6 $ D. Response for Additional Information 20 8 E. Meetings with City 28 F. Meeting with FDEP (Expended) 8 G. Miscellaneous Finuwial Consultation $ _ TOTAL MANHOI7R5 148 24 40 II. Engineering Cost Estimate Principal 10 hrs ~ 531.25 x 2.75 = 5859.38 Engirteer 148 hrs ~ 525.00 x 2.75 = 510,175.00 CADD 24hrs ®514.00 x 2.75 = 5924.00 Clerical 40 hrs ®510.00 x 2.75 = 51.100.00 TOTAL 5.3,058.38 Establish upset u 515,000.00 ATTACI~NT A MAIVIiouR AND Corr ESi7MATE PREPARATION OF FACnrTO+s PLAN STATE REVOLVWG FUND LOAN PROGRAM I. Manhour Estimate ~1 ISiGIlVEER CARD (i.F.Ri(`Ai. A. Facilities Plan Preparation 1. Executive Summary 2 2. Introduction 2 3. Existing Conditions $ a. Population b. Land Use c. Climate d. Topography e. Soils f. Geology g. Groundwater h. Surface i. Air Quality j. Plant and Animal Communities k. Environmentally Sensitive Areas • Wetland, Fkwd Plains • Landmarks. Archaeoktgical and Historipl Sites I. Existing wastewater Managemem • Flows • Conservation • Effluent • Existing Facilities m. Inflow/Infiltration n. System Needs 4. Future Condition 2 a. Flow Projection b. Design Flows c. Wastewater Chancteri7ation d. Land Use e. Effluent Limits Mr. Kim D. Leinbach November I8, 1993 Page 2 with input from the Florida Department of Envirovmenhl Protection, Bureau of Lacal Government Wastewater Financial Assistance. Complete Final Draft January I5, 1994 Advertise Public Heating January 15, 1994 Hold Public Hearing February 15, 1994 Submit PLvuring and Financial Docurnents and Agreements March 15, 1994 FDEP Advertise for Fonsi May ], 1994 Fonsi Issued May 31, 1994 COMPIIYSATION• The Florida Department of Environmemal Protection has significantly modified the State Revolving Loan Program in the past year. Although those revisions have purportedly eased and simplified the dowmentation and procedures for attaining inclusion on the priority Su, these same revisions have also kft much uncertainty as to the wont effort required, Therefore, the preparation of the Facilities Play will be compensated ov an hnttriy basis as indicated iv Attachmem A with an amount not to excood SI5,000.00 withan prior written authoti7a4orr. The City of Athuttk Beach will supply all available drawings, reports, documents, etc. requirod by PH&A to perform the work described hereinbefore. PH&A will maintain the provided documents and tedrm the doamenrs in their origiml caditiov m the owner upon project conclusion. This request is riot all inclusive and additional ivfornration and documentation may be r~]uested. If this proposal mats with your approval, Please execute below to allow us to proceod with the Vey (ru{y you ~ ~ r 9 ~/. ~y„ Alan Ftaartenstein, P.E. Executive Vice President AH:bk Accevranc¢ oe PROrosac (AS Iimtvtnual.,vm Oretces) Signature j~Be . tern Nov 2 a t993 s/_ • ~ ~/ F'IT4AN ~ NARTENSTFIN e, ASSOC.. INC. E N G I N E E R S November 18, 1993 h1r. Kim D. I.einbach City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 RE: Contract Authorvation No. 6 ' Preparation of Facilities Plan State Revolving Fund Loan Program City of Atlantic Beach PH&A Project No. M-706 Dear Mr. Leinbach In accordance with the provisions of Sections I and 3 of the Agreement between the City of AtLvttic Beach, Florida and Pitman-Hartenstein & Associates, Inc., Engineers, (PHBcA) dated lone 4, 1993, PH&A proposes to furnish the fo0owing services as outlined below in the Scope of Services for the Atlantic Beach Wastewater Treatment PLmt. PURPOSE: The purpox for development of a Facilities Plan is to meet the requvememts for inclusion on the eligible portion of the priority List for the State Revolving Fund Loan Program. The Facilites Plan is only one portion of the program requitemerrts as dexribed vt FAC Chapter 17-503 'State Revolving Loan Program'. All other elemems for inclusion on the priority list will be performed by the City. SCOPE OF SERVICES: The Scope of Work is limited to the preparstion of the Facilities Plan for the Atlantic Beach Wastewater Treatment Plant Expansion Program, including meetings with the City and FDHP, Public Hearing, and completion of related checklists forms and xheduks. The general forma[ for the Facilities Plan is outlined in Anachment A - Manhours and Cost >;e_s*%s. Completion of financing related documents, forms and xheduks are not part of this wort element nor is determination of adequacy of existing or proposed ordinarrces related to sewer use, rates and tees, adminiurative orders, etc. SCHEDULE: The xhedule for the development of the Facilities Plan is directly tied to obtaining a position on the priority list (or FS 1995 for reimbursable funding for construction performed N FY 1994. In order to qualify for inclusion on the priority list, all necessary dowments and approvals must be made received by June 1, 1994. The following xheduk has been prepared 101 CENTURY 21 DRIVE ~ SUITE 207 ~ JACKSONVILLE. FLORIDA • 32216 ~ (904) 724-3546 ~ FAX 1904) 724-9463 CITY OF ATLANTIC BEACH CITY CONNISSION MEETING STAFF REPORT AGENDA ITEM: Consultant Services on Department of Environmental Protection Loan Program for Atlantic Beach Serer Plant Expansion. ~~~ ~ SUBMITTED BY: Robert S. Koaoy, P. E. Public Morka Director~~F~Jlfj/ DATE: December 7, 1993 BACKGROUND: On December 3, 1993 re received a proposal from Pitman, Hartenstein and Associates, Inc. dated November 18, 1993. The original draft roe reviered by the Mater and Sever Committee on November 11, 1993. Committee members' concerns about the hours being charged to design rare addressed in the proposal received on December 3, 1993. Since it is imperative that the City of Atlantic Beach meet the requirements for inclusion on the eligibility portion of the priority list, re need to authorize the consultant to begin this cork ae soon as passible. RECOMMENDATION: Approve Contract Authorization •6 for 513, 05B. 3B (not to exceed 515,0001. ATTACHMENTS: Four page proposal from Mr. Alan Hartenstein, P. E. to Kim Lei bath REYIEVED BY CITY MANAGER: ~. AGENDA ITEM NO. 1 Page Two Ordinance No. 25-93-25 (d) Any person desiring to install any device or appliance as set out shall be required to submit to the building official a manufacturer's data sheet defining the water use characteristics of the plumbing devices or appliances prior to final inspection. (e) If a particular fixture listed above is not available from at least two suppliers, the building official may accept a signed, notarized Certification of Non-Availability from the plumbing contractor and allow a standard plumbing fixture to be used. The notazized Certification of Nor.-Availability shall be signed by the fixture suppliers. SECTION 2. This ordinance shall become effective immediately upon its final passage. Passed on first reading by the City Commission this day of 1993. Passed on second and final reading by the City Commission this day cf 1993. Lys:an T. Pletcher MAYJR Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney A T T E S T: Maureen King City Clerk ~.. ,.... .. ,,. ... _.. a.-a+..wo~..e..:.~..,a-sue- -",~-~ s.-. ORDINANCE NO. 25-93-25 AN ORDINANCE OF THE CITY OF A BLANTD NGS~AND FLORIDA, AMENDING CRAFTER 6, pI.UMBING BUILDING REGULATIONS; ARTICLE IV, FORE~LOW--PEON PLUMBING DEVICES;~PROVIDING RAN EFFECTIVE DATE BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF T'HE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Chapter 6 of the Code of Ordinances, being the createna revue Seoction 6 61 whi h shall re d as rfollowsY amended to Section 6-61 Water Conservation Regulations (a) All new construction and all remodeling or m Pelr involving replacement of fixtures in residential, hotel, following rschedulerof maximumlwaterlusagelbasedsonowater pressures at the fixture of forty (40) to fifty (50) pounds per square inch (psi): TYPE FIXTURE Water closets, tank type Water closets, flushometer or flushvalve type MAXIMUM FLOW RATE 2.0 gallons per flush 2.0 gallons per flush 3.5 gallons per flush 1.0 gallon per flush 2.5 gallons per minute 2.0 galions per minute 2.5 gallons per minute (b) No urinal or water closetrmitted pu less f tted with time flow or continuous flush shall be pe controls adjusted for periods of use. (c) The use of standard flush toilets may be allowed, when, in the opinion of the building official, the configuration of the building drainage system requires a greater quantity of water to adequately flush the system. Water closets, wall mount Urinals Shower heads Lavatory faucets Sink faucets ~] ~~ Resolution No. 93-61 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FIARIDA, SETTING A TIME AND PUCE FOR A PUBLIC HEARING ON A PROPOSAL TO LEVY A SPECIAL ASSESSMENT FOR A WATER LINE TO SERVE THE PROPERTY OWNERS ON OCEAN GROVE DRIVE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Atlantic Beach has installed a water line to serve the property owners on Ocean Grove Drive, and WHEREAS, on November 22, 1993, the City Commission adopted Resolution No. 93-54 declaring a special assessment on said project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS: Section 1. The City Commission does hereby seta public hearing for the public to be heard at 7:15 PM on Monday, .January 17, 1994, in the City Commission Chambers, City Hall, 800 Seminole Road, Atlantic Beach. At such meeting the owners of the property to be assessed or any other persons interested therein may appear before the City Commission and be heard as to the propriety and advisability of making such improvements, as to the cost thereof, as to the manner of payment therefor, and as to the amount thereof to be assessed against each property so imoroved.. Section 2. This resolution shall take effect immediately upon its final passage and adoption. Passed by the City Commission this 13th day of December, 1993. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: Maureen King City Clerk Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney Resolution No. 93-60 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SETTING A TIME AND PLACE FOR A PUHLIC HEARING ON A PROPOSAL TO LEVY A SPECIAL ASSESSMENT FOR A SEWER LINE TO SERVE THE PROPERTY OWNERS ON OCEAN GROVE DRIVE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Atlantic Beach hes installed a sewer line to serve the property owners on Ocean Grove Drive, and WHEREAS, on November 22, 1993, the City Commission adopted Resolution No. 93-53 declaring a special assessment on said project. NON, THEREFORE, BE ZT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS: Section 1. The City Commission does hereby set a public hearing for the public to be heard at 7:15 PM on Monday, January 17, 1994, in the City Commission Chambers, City Nall, 800 Seminole Road, Atlantic Heach. At such meeting the owners of the property to be assessed or any other persons interested therein may appear before the City Commission and De heard as to the propriety and advisabllity of making such improvements, as to the cost thereof, as to the manner of payment therefor, and as to the amount thereof to be assessed against each property so improved.. Sectior. 2. This resolution shall take effect immediately upon its final passage and adoption. Passed by the City Commission this 13th day of December, 1993. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: Maureen King City Clerk Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney Resolution No. 93-59 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON A PROPOSAL TO LEVY A SPECIAL ASSESSMENT FOR A WATER LINE TO SERVE THE PROPERTY OWNERS ON SECTIONS OF OCEAN BOULEVARD, DEWEES AVENUE, SEMINOLE ROAD, AND COQUINA PLACE KNOWN AS OCEAN GROVE UNIT TWO, AND PROVIDING AN EFFfiCTIVE DATE. WHEREAS, the CSty of Atlantic Beach has installed a water line to serve the property owners on sections of Ocean Boulevard, Dewees Avenue, Seminole Road, and Coquina Place known as Ocean Grove Unit II; and WHEREAS, on October 11, 1993, the City Commission adopted Resolution No. 93-43 declaring a special assessment or. said project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACN, FLORIDA, AS FOLLOWS: Section 1. The City Commission does hereby set a public hearing for the public to be heard at 7:15 PM on Monday, January 17, 1994, in the City Commission Chambers, City Hall, 800 Seminole Road, Atlantic Beach. At such meeting the owners of the property to be assessed or any other persons interested therein may appear before the City Commission and be heard as to the propriety and advisability of making such improvements, as to the cost thereof, as to the manner of payment therefor, and as to the amount thereof to be assessed against each property so improved.. Section 2. This resolution shall take effect immediately upon its final passage and adoption. Passed by the City Commission this 13th day of December, 1993. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: Maureen King City Clerk Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney ~n -~ Resolution No. 93-58 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON A PROPOSAL TO LEVY A SPECIAL AESEBSMENT FOR A SEWER LINE TO SERVE THE PROPERTY OWNERS BETWEEN 17TH AND 18TH STREETS ON SEMINOLE ROAD, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Atlantic Beach has installed a sewer line to serve the property owners between 17th and 18th Streets on Seminole Road; and WHEREAS, on October il, 1993, the City Commission adopted Resolution No. 93~-42 declaring a special assessment on said project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS: Section 1. The City Commission does hereby set a public hearing for the public to be heard at 7:15 PM on Monday, January 17, 1994, in the City Commission Chambers, City Hall, 800 Seminole Road, Atlantic Beach. At such meeting the owners of the property to be assessed or any other parsons interested therein may appear before the City Commission and be heard as to the propriety and advisability of making such improvements, as to the cost thereof, as to the manner of payment therefor, end as to the amount thereof to be assessed against each property so improved.. Section 2. This resolution shall take effect immediately upon its final passage and adoption. Passed by the City Coaooission this 13th day of December, 1993. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: Maureen Ki City Clerk Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney Resolution No. 93-58 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON A PROPOSAL TO LEVY A SPECIAL ASSESSMENT FOR A SEWER LINE TO SERVE THE PROPERTY OWNERS BETWEEN 17TH AND 16TH STREETS ON SEMINOLE ROAD, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Atlantic Beach has installed a sewer line to serve the property owners between 17th and 18th Streets on Seminole Road; and WHEREAS, on October 11, 1993, the City Commission adopted Resolution No. 93-42 declaring a special assessment on said project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS: Section 1. The City Commission does hereby set a public hearing for the public to be heard at 7:15 PM on Monday, January 17, 1993, in the City Commission Chambers, City Hall, 800 Seminole Road, Atlantic Beach. At such meeting the public will be given the opportunity to be heard as to the cost thereof, as to the manner of payment therefor, and as to the amount to be assessed against each property. Section 2. This resolution shall take effect immediately upon its final passage and adoption. Passed by the City Commission this day of December, 1993. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: ~~~~~j'" C~~ 1 Maureen King V ~ v City Clerk ~~ M~ ~) Approved as to form and correctness: ~~~/~ '~ v r~~`/ Alan C. Jensen, Esquire ~ ~ City Attorney sd a~anLOTION NO 93-57 A RE80LHTZON OF T8E CITY 01 ATLANTIC BEACH ApPOZNTINO THE CITY CONNI88ION TO ACT AH T~ 80ABD OF ADJOHTMEHT, AHD YROVSDING AN BFFBCrIVB DATE. wHERHAB, the Standard Building Code has been adopted and incorporated by referclnce into the Code of ordinances of the City of Atlantic Beach, Florida (Sec. 6-16), and w88REA8, the Standard Building Code establishes a board to be called the construction Board of Adjustment and Appeals which shall ~( consist of seven (7) members and two (2) alternates to be appointed by the City Commission, and vi; . ~ `1 ~TU~L(}(ki 1-H8REA8, the Storawater Nanagemant Utility Ordinance of the city of Atlantic Beach provides, in 66C. 22-337, for hearings before the City's Soard of Adjustaent, and N88AEA8, there have been three (3) appeals in the last eight (9) ydars involving the Standard Building Code anfl only one (1) appeal to date involving the Btormwater Management Utility Ordinance, and wesanH, it is in the City's best interest at this tine to appoint an existing board or the City Commission to serve as the Board of Adjustment rather than create and appoint a new board. E6 haw THEREPOSE, be it resolved by the City Commission of the City of Atlantic Beach as follows: @ECTZON i. The City Commission is hereby appointed to serve as the Construction Board of Adjustment and Appeals for purposes of the Standard Building Code and ac the Board of Adjustment for purposes of the Stormwatar llanagemeDt Utility ordinance, will: both boards to be known collectively as the Hoard o! Adjustment. 88CTION 2 This Resolution shall take affect immediately upon its final passage and adoption. PA88ED by the City commission this day of December, 1993. ATTEST: MAUREEN KING LYHAN T. PLER'C}iER City Clerk tiayor, Presiding Officer App owed as to form and correctness: T C. EN, ESQUIRE City rney ~ 1 CITY OF ATLANTIC BEACH BUDGET ADJUSTMENT NUMBER: &481.09 EFFECTNE DATE: 12113193 FUND: GENERAL ESTIMATED APPROPRIATIONS REVENUES ACCOUNT NO. ACCOUNT TITLE DEER CREDR DEER CREDfi 001-0000389-0000 .4Wlalzed Use DefibrBlalor Reserve 185 001-3002-522-5200 Fee-Operatlng Supplies 185 TOTALS 0 785 165 0 EXPLANATION: (1) Atl60onai cables nestled fo aeow compslaDYity VAIN equipment Ir0rr1 Sl~mIIfIQRIg OOIfMMni6ee. APPROVED BY: Kim I.eYIDaCh, City Manager PREPARED BY: IOrk WeidaM, Firnnce Diredor INRIATED BY. Ron WiWarns, Fire CIYef COMMISSION ACTION REQUIRED: YES DATE PREPARED: 12/03193 RESOLUTION NO. 93-55 A RESOLUTION TRANSPERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Budget Adjustment No. BA 94-09 be approved for the 1993-94 budget. Adopted by the City Commission December 13, 1993. Lyman T. Fletcher Mayor/Presiding Officer h Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney A T T E S T: Maureen King City Clerk S~ CdTY OF .~Ysrfle Bisek - ~lselta. ~P~RjltttAri No. 93-56 WHEREAS, John Weldon, Jr. has served the people of the City of Atlantic Beach since July 1990 a6 a member of the Tree Conservation Board; and WHEREAS, John Weldon, Jr. did serve effectively and efficiently and gave most generously of his talents, time, and energy to enhance the beauty of the city and to improve the quality of life for its residents; and WHEREAS, John Weldon, Jr., has moved from Atlantic Beach and has resigned from the Tree Conservation Board. NOW, THEREFORE, BE IT RESOLVED BY THE CZTY COMMISSION OF THE CITY OF ATLANTIC BEACH: Section 1. That the City Commission does hereby express its deep appreciation for the canpetent and dedicated service of John Weldon, Jr. Section 2. That a copy of this Resolution be spread upon the official minutes of the City of Atlantic Belch, and a certified copy hereof be furnished to John Weldon, Jr. ADOPTED BY THE CITY COMMISSION OP THE CITY OF ATLANTIC BEACH, FLORIDA, this 13th day of December 1993. Lyman T. Fletcher, Mayor Steven M. Rosenbloom, Commissioner Suzann ~Shaughne sy ssioner J zm d Wa rs,`II, Commissioner Robert G. Weiss, Jr., Commissioner .~1. CITY OF ~9(fla,rt~e ~taek - i~lestrla M 971flr101E an\D •iLAMi[ dri1LL. Fl[)a0H J32n3M5 'IFIPPINM'r eM) ]fFlmO FA7: HMI iAmtS M B M O R A N D U M December 8, 1993 To: City Commission Prom: Doa C. Ford Re: SBCCI Teatin9 at Adele Grage Community Center The Standard Building Code Congress International will be using the Adele Grage Community Center for certification testing on the following dates: February 5, Map 7, Auquat 12, sad Rovember 5, 1994. Thin is a non-profit organization and fella under Section of the Code of Ordinances as being atempt from any fees. Me have established Atlantic Beach as a teat site for the S.B.C.C.I. allowing considerable savings in time sad money for certification teats. The closest teat site other than Atlantic Beach is Orlando which coats an overnight stay, mileage, and meals for each person tested. DCP/pah c^: ~F 6 ~, ~~ -3- 3. A financial statement must be filed in the City Clerk's office for any user charging fees. 9. All users of public assembly facilities ae defined in I. (1), (2), and (3) must execute a contract whether or not fees are to be charged for use of public assembly facilities. III. Fee Schedule governing Por-Profit Organizations and after hours use: 1. Community Center. a. Short-term use fee is as follows: $25 for the first three hours. S10 for every hour beyond the first three hours. All users must leave a security/cleaning deposit of S50 with the City. b. Long-term use fee is as follows: Terms to be negotiated by the Citp Manager and approved by the City Commission. 2. Other City Public Assembly Facilities a. Short-term use as negotiated by the Reczeation Director and approved by the City Manager. u. Long-term use as negotiated by the City Manager and aDProved by the City Council. 3. Special Fees As part of the negotietioas process for loaq and short term rental of the City's yublic assembly facilities, sDeciai fees are to be negotiated as part of the contract fcr the use of the City's public assembly facilities when required. . .. ,,.,...... ..e.. ..,. ,,mss:..: ..._~.. -z- II. commission Policy: Atlantic Beach citizens, employees, and the non-profit organizations of xhich they are members, who wish to use the City's public assembly facilities no more than 100 hours per calendar quarter for a non-profit public purpose may do so without charge if approved by the City Manager or his designee. Citizens and employees may use the City's public assembly facilities at no charge for weddings, anniversaries and birthday parties or other such like events. A financial statement must be filed in the City Clerk's office for any user charging fees. Groups, individuals or businesses using the City's public assembly facilities for profit purposes must pay for the use of the facilities. A for profit use of the Dublic assembly facilities must have prior approval of the City Manager. All individuals, businesses or groups using any of the City's public assembly facilities must give the City a $50 security/cleaning deposit. The deposit is refundable if no cleaning is needed, no damage has been done, and the key is returned. Use or sale of alcohol will not be allowed at the City's public assembly facilities. Use of the City's public assembly facilities must be scheduled through the following departments as follows: 1. Community Center E Parks----------Recreation Department 2. City Hall Conference Room---------City Manager's Office 3. Commission Chambers---------------Cite Clerk Before any group or individual uses the City's public assembly facilities, they must sign an agreement with the City for the use of the facility as follows: 1. Long term contracted use of the City's Dublic assembly facilities as defined in (8) above will be negotiated by the City Hanager or his designee. Pinal approval of long term contract will be made by the City Commission. 2. Short term contracted use of the City's public assembly facilities, as defined in (7) above, will be negotiated by the Recreation Director and approved by the City Manager. i~ J i~ APPENDIX A POLICY POR PUBLIC USE OF THE CITY OF ATLANTIC BHACH FACILITIES PURPOSE: It is the purpose of this yolicy to provide a fair and equitable use of the City's public assembly facilities for all its citizens and user groups. I. Definitions: (1) Public Assembly Facilities - Parks, Community Center, Commission Chambers, City Hall Conference Room and other cite facilities which may be used for Dublic assembly. (2) Non-profit Public Purpose - Use of the City's public assembly facilities by non yrofit corporations groups or individuals. (3) Non-profit Organization - M organization which hes an IRS non-Drofit designation sad/or State incorporation as a Non- profit Corporation. (4) For-Drofit Purvose - Use of the City's public assembly facilities by for profit corporations, groups or individuals. . (5) Security/Cleaning Deposit - A deyosit required of all partiesusinq the Center. (6) Fee - Amount charged by the City for use of its public assembly facilities. (7) Short-term Contract - A contract form to be used for groups or individuals using the City's public assembly facilities less than 100 hours in any three months. (8) Lona-term Contract - A contract form to be used for grovys and individuals using the City's yublic assembly facilities more than 100 hours is any three mopth period. All long term contracts shall be annual and in concert with the City's fiscal year. `~f/ ~ RESOLUTION NO. 93-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH STATING THE POLICY OF THE CITY CONNISSION CONCERNING TAE RENTAL OF THE CITY'S PUBLIC PUBLIC ASSEMBLY PACILITI$S; WHEREAS, It is in the best interest of the City to encourage the maximum use of its public assembly facilities to benefit the Atlantic Heach Community, and WHEREAS, IC is the intent of the City Commission to enhance and expand programs and activities meeting the need of all segments of [he Community, and WHEREAS, The City must insure the best use of its public assembly facilities through an articulated policy, and WHEREAS, The Commission Wants to insure a fair and equitable use of the City's public assembly facilities for all its citizens and user groups. NOW, TBHRNFORB, be it resolved by the City Commission of the City of Atlantic Heach, as follows: SECTION 1. The City Manager is hereby directed to implement ADDendix A hereto attached as the Commission's policy for use of the City's public assembly facilities. SECTION 2. This resolution shall take effect immediately upon its final passage and adoption. ADOPTED by She City Commission of A~linti Eeach, ]~ii ~a ~ i~ 23rd day of 1993. Au ust Mayor/Presiding Approved as to form and correctness: ~_ an C. Je n, City Attorney ATTzST: .~~~~UA.fQ-rte/ ~'~ Maureen Ring, City C erY. a. Special candiitxte: Fienbr shatl provide City a oeritlnts m insurance spsdryrg.tlw exact coverage end reining the City m adQiwtal insured. Renbr shatl be responsrbb for eN unties, btephorte serv!ce, ttrrMSttrrge end meintarirg the promises in a neat and dean oonditlon. 5. This agreement sets torn the antra agreement end trtdastartQrg between Cle parries end ftere ere ra other agreements or undersbrWirge exoapt es sst roM herein. IN WITNESS WHEREOF, the penes have hefetl7 set thrtir bards end oftldal seals at Atlantic Beads, Dwd County, Florrde, m the dab sst /orlh above. CITY OF ATLANTIC BEACH m ty stager Approved ee b tone arW legal sufiaenry an snsen, ty nbr . ..~:v..~..~:~: ...:_ ~ . CITY OF ATLANTIC 6EACH RENTAL CONTRACT FOR PUBLIC FACILITIES AGREEMENT made antl enured into this 13 ih day of December, 1993, Dy and between the CfTY OF ATLANTIC BEACH, FLORIDA, a munidpa corporation (hereinafOSr referred to as'City~, and YMCA of Florida's First Coast of Jacksonville, Florida (hereineRer referted to as 'Renter'). Renter desires to use the Atlantic Beach public facility (mown as Jack Russell Park Modular Building for a period of 6veNe months, end it therefore AGREED as follows: 1. cary agrees to rent m Renter the Atlantic Beech public tadGry (mown es Jack Perk Modular Building hom October 1, 1993 to December 31, 1994. 2. Renter, in exchange for the use of the above desrx~etl public tadtiry shetl pay to the ary a fee of NJA. No lee will be charged H rie public taciGry is tb be used for a non-profit use, tmless rite agreement is for a bng contract and, in that event, any tee shall be negotiated with the City Manager of Atlantic Beach. 3. Renter shall comply and agrees To be bound by the folbwirtg farms and conditions: e. Payment to the City of a ~O.tHI retuntlarxe security-deanmg deposit, which shell be pad prior to use of the pubkc fediry. b. There shaA be no use of alcoholic beverages of any Idntl an City property, indutling public tadlities. c. No fees or admission costs shell be dtargetl m the public unless approved in writing by rie Ciry Manager of Atlantic Baach d. In the event the Ciry Manager approves the charging of fees or admission costs b rie pubNc, as albwetl in subparagraph c. eDove, trten Renter shall famish rie City wiri a rvrtent flnandel statement pna to iYo use of rie public faoiGry. e. Insure compNance with atl dty, state and federal laws. f. Provide insurance as specrfied and requved by the Ciry Manager of AtlanticBeadl. g. Comply wiri all spade conditions es set brth bebw. damages, causes of action, end tltle like,arrytquding any aosfs oryatporr eyds®(ees~ inwrred by the Ciry. i. Albw no discrimination Dasetl On race, sex, age, religion, national origin, tlisabiliry or otherwise. 4. Spedal oarditions. Renter shall provide qty a certificate of insurance speayiny the exact coverage end naming the City as additional insured. Renter shall be responsible for Renters lurrdshings enE mamtaming the premises in a neat and dean condeon. No allera6ons ere to be made b the public facility without the expressed written consent of the City Manager arb any costs are t0 be borne solely by the Renter. Planter turlher agrees d soma m Ciry schedules for practice sessions, schedules for play, true and correct rosters of children playing (mduding name, edMess, telephon9 M1RIb9n prior to BaCtl 59850f1. 5. This agr~emen[ sets fortli Iha entire agreement and understanding between the perGes and there are no other agreements a unaerseandings except as set forth hereto. IN WITNESS WHEREOF, the parties have hereto set (heir hands and oftldal seals et Atlenbc Beech, Duval County, Fbride, on the dale sat for01 above. CITY OF ATLANTIC BEACH sn ty erteger Approved es b torm end legal suftlaency en ensen, ., ry homey nter CITY OF ATLANTIC BEACH RENTAL CONTRACT FOR PUBLIC FACILITIES AGREEMENT made and entered into this 13th day JT December, t 953, by and between the CITY OF ATLANTIC BEACH, FLORIDA, a murndpal corporation !hereinafter referred ro as'City7, and Atlantic Beach Athletic Assodaton of Atlantic beach ,Florida (hereinarter retorted t0 a'Renter'). Renter tlesires to use the AtlenUC Beach public tadFry known as Jack Russell Park bolt diamonds, for a period of twelve (12) months, and it therefore AGREED es rollows: t. City agrees ro rent a Renter the Atlantic Beach public teciNry known as the Jade Russell Park betl damonds kom October t , 1993 ro September 30, 199x. 2. Renter, in exdtange for the use of fie above described public tadkry Snell pay ro the City a tee of NfA. No fee wtll be dtarged if the public (adliry Is m be used for a non-profit use, unless fits agreement is Tor a long contract entl, in met event, any fee shall be negotiated wim fie Qry Manager of Atlantic Beach. 3. Renter snail campy and agrees ro be bound by me talowing terms a'!d conditions: a. Payment to the City oT a ~O.t)0 refundable seauiry-deaning deposit, which shell be paid prior to use of me public fadliry. b. There shall be no use of alcoholic beverages of any kind on City property, inducting public Facili0es. c. No lees or admission costs shall be charged ro the public unless approved in writing by fie City Manager of Atlantic Beach. d. In me event fie City Manager approves me charging of fees or admission costs Do fie pubNc, es albwetl m subparagraph c. above, men Renter shell furnish fie City wifi a curtent 6nandel statement prior ro i1s use of fie public fecAiry. e. Insure compliance wim ell dry, state and federal laws. f. Provide insurance as spedfied and required by fie City Manager of Atlantic Beach. g. Comply wim all Spada! conditions as set form below. h. Indemnify and holtl the City harmless ham any and all daims, damages, causes of action, and fie like, indutlmg any costs or attorney's fees incurred by fie City. i. Allow no discrimination based on race, sex, age, reNgfon, natronal origin, disability or ofierwise. a. Special conditions. Renter shell provide Qty a certificate of irtstxerxb spedtying the exact coverage and naming the City es eddeortel mewed. Renter sftaA be rssponsrDte for bbphone service, furrrshxgs end meintarnng the ppsmises in a neat antl dean condition. No albrations are b be made td fte public leality wiriout the wgxessed mitten consent of the (aty Manager end erry costs ere to be borne nobly by the Renter. s. This agreement sets tarn the entire agreemen end tsxlersterxling between the parties end ftere ere rm other agreements or ~ndersmndings except as set forth herein. IN WITNESS WHEREOF, Vte parties have hsrsro sat their bends end offidel seals az Atlantic Beach, Owel County, Fbrida, oh the deb set forth above. CITY OF ATLANTIC BEACH h Approved es b form arxt legal sut6aency an ensen, ty nter ._. , ... ... .._ ,. -ass- - - -..~ = >•-. CITY OF ATLANTIC BEACH RENTAL CONTRACT FOR PUBLIC FACILITIES At3REEMENT made and entered into this 11th day of ,October, 1993, by and between the CfTY OF ATLANTIC BEACH, FLORIDA, a mlxliapal rxxporetion (hereinefper referred to as 'City', and Beatites Habitat of Atlantic Beach ,Florida (herelnaftar referred to es 'Renpsr~. Renter desires to use the Atlantic Beach public facility Imown as the Community Center for a period of twelve (12) months, and it Therefore AGREED as follows: Cammuru Qty agrees to rent b Renter the Atlantic Beach public fedliry (mown es pie ry Center hom October 1, 1993 to September 30, 1993. 2. Renter, in exdtartge for Vle use of bte above Described public gape sftatl paY to the Qty a fee of $50.00 per month. No fee will be charged it the public ~ Is to be used for a nonprofit use, amass this agreement is tw a long contact and, in that event, any fee shell be negotiated with the City Manager of Atlarltic Beach. 3. Renter shatl comply and agrees to be bound Dy the fdbwing perms and conditions: which shall be ~ aPdeyment to the cQry of a $60.00 reflxWable sectriry-cleaning Deposit, p prior b use of the pul>bc fedliry. b. There shell be no use of alcoholic beverages of any kind an City property, indutlirtg public tedNties. c. No fees or admission costs shell be charged to the public unless approved in writing by the City Manager of Atlantic Beach. d. kl the event the City Manager approves the dtarging of fees or admission oost6 to fte public, as albwetl in Iwbperegraph c. above, then tienter shall famish the City with a raxrent finanaal stapement prior to its use of Ole public feaury. e. Insure compliance with aU ary, stays and federal laws. f. Provide insurance as speclfied end required by the City Manager of Atlantic Beach. g. Comply with ell spedel conditions es set forth bebw. h. hMemniry and hdd the City hartnkss hom any and aft claims, damages, causes of atxion, and the like, including any costs or atporney's feeswtwrred by the Ciry. i. Allow no 6soriminetion basso on race, sax, age, religion, natior~ origin, disability a otherwise. 3 ~- _._. ,~w.,~. .~ CITY OF T~awlit b"tau(c - ~lotsda uta sA.VSnFFr u~t AiLAMrIC avwcM, FIAaaN )2E5H1a1 TEI,FAIOHE 110I13(F%H fAX 11a111ti311! December 7, 1993 Honorable Mayor City Commieaion Members At 7.aotic Beech, Plorida Dear Mayor and Ci[y Commieaion Members: Several months ago, Commissioner Maters chaired a committee given the task [o tome up rich recommendations rein Cfve to the use and rental of municipal fac ilitiea. Subsequently a polity vas adopted by the City Commieaion in this regards. Enclosed for your consideration are three proposed contracts based upon the policies ea adopted pertaining Co Beaches Habitat, the Atlantic Beach Athletic Aeaoc Satio n, end the YMCA for use of a portion of [he Adele Grage Community Center, Jack Russell Park ball fields, and the Jack Ruaeell Park modular unit respectively. I believe the policies adopted by the Commieaion have been incorporated into the proposed contrnc[e and have been applied fair).y and equally. Your positive action upon the same is resPec tf ally recommended. For your convenience I have enc to eed pertinent information relative to the deve lopmen[ of these polities ae adopted by the previous City Commieaion. Should you have any questions or desire additional information, the Park and Recreation Director or myself will be most happy to assist. Sincerely, im D.~Lein s`~~~~~ C icy Manager KDL.ds[ Enclosures _..... ... ali~'+~ .der w. _...~,. _ _ .,._.~ ~ Q. ..~ c_ITY oI AT -~•~ CQDL 1DtI0lC0/d~ a- =~~•-- ===ORT VIOLATIONS _~0/1/97 - 1 1 4 q 4 5 2 ~ 10 4 c 2 5 14 37 51 88 ~~' TO DnTF. NON COMPLIANCE-COMPLIANC! ACTiVF1Y ^FINf SOUfll7 42 MER ACTIVITY; Code Rnforcenen[ board Nove~ber 9, 1993 Follow ,up se /0042 E. Nardln flood 400,00 e en046 cc Pfoa Pafd 71t1e _ r.. ..~_.. --- -- .,~ a o FI-18-97 Steve R11e Steva'^ Seafood) - Zn toWlEance 380 SemSnole Road (Marcyalak) bu11d1 lldin eg unfit for huaan habits ion, osted as such, eonde~eoa [foa letter ^ent [o Krs. Marcyalek. She Ilvfn at a boarding hay as Dar RItS. 4e ere at[eapting to locate any a]v members who would act ae guerdfana of ee u[e end care Eor her. I `:FO.gMATIOt• COMPILED BY DDN ~~ f-•.FORCEMEN7 AND KARL GRUNEWALD, COU! ~, cliff or ~if~tlc race cIa curarsla ~nrs sLrr eeaar ACO®! ITM: Code Enforcement Activity Report SD!(I17m ri: Don C. Ford DATL: December 2, 1993 This form has been created to provide a monthly report [o the City Kanager, City Comaisaionere and the Code Enforcement Board. The report will provide you wit4 a numerical tabulation of Code Enforcement activity, as yell as a brief auaary of the Code Enforcement Board findings of fact and any mayor activity that Chia department is under- taking. However, it dcea not reflect [he hours spent on investigation, research, correspondence, telephone calla and personal interviews. IC is our desire to keep you as informed ea posa161g. Your comments and suggestions as to this method of reporting rould be greatly appreciated. r-Cal~ATIOr: ATi~Cl~IS: Code Enforcement Monthly Report o rE7ILU® K CI1'I MYgCa: - r ~7 ~~CJ~ ro. `'f 2. _~ ~_....~-.--F.o.. - --,,.,, e~ Page Two Minutes of Special Called Meeting December 8. 1993 Commissioner Shaughnessy noted that parking, particularly in the Neptune Beach/Atlantic Beach business area, continued to be a problem. She felt a parking garage would benefit both communities and suggested that a feasibility study be considered. She also agreed with the proposal to proceed with the Russell Park concession building and suggested a similar, smaller facility be built in Donner Park. She also felt the city should proceed to develop the ~yApro rty yn Section H. r ,~~In'~„4,~'e-J Commissioner aters 'felt the city should proceed with the concession building in Jack Russell Park as currently designed and plan a smaller building in Donner Park. Former Commissioner Tucker, who was in the audience, suggested the city investigate the possibility of acquiring additional land which was for sale adjacent to the city property in Section H and following further discussion, the city manager was directed to check into this matter and report back. Discussion then ensued regarding how the proposal should be presented and Commissioners Waters and Rosenblowo felt a formal proposal, giving as many specifics as possible, including cost estimates, should be prepared for presentation to Councilman Brown the following evening. Following further discussion, the projects were loosely prioritized as follows: 1) Concession buildings/community center and restrooms at Jack Russell and Dourer Parks; 2) Improvements to Y.M.C.A. facilities; 3) land acquisition and development of the city property in Section H; 9) improvement of beach accesses for the handicapped; and 5) Pedestrian overwalk at Mayport Road. Other proposed projects not ranked in priority order were a new lifeguard station and a feasibility study for parking garage. ?_ Anv other business There being no further business to come before the City Commission, Mayor Fletcher declared the meeting adjourned at 8:00 PM. Lyman T. Fletcher Mayor/Presiding Officer A T T E S T: Maureen King City Clerk v.:.. ..._ .. rs.:,~~p. a.r YY xz._.L:B: s~ iid.. MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 6:45 PM ON WEDNESDAY, DECEMBER 8, 1993. Present were Mayor Fletcher and Commissioners Rosenbloom, Shaughnessy, Waters, and Weiss. Also present were City Manager Leinbach, Deputy City Manager Jarboe, City Attorney Jensen and City Clerk King. 1. Discussion and related action rela ive to the orooosed concession burldina in Jack Russell Park Mayor Fletcher called the meeting to order and explained the meeting had been called for the purpose of discussing and formulating a proposal to be prepared and presented to Councilman Brown at a town meeting the following evening relative to S1 million of renaissance funds which were available for projects in District 3. Based on population, the Mayor felt the share to Atlantic Beach should be approximately 5280,000. He felt this was an opportunity to get some funds for recreational or public works projects and listed projects such as the Jack Russell Park concession building and restrooms, Donner Park concession building and restrooms, Jordan Park improvements, recreational equipment, Y.M.C.A. recreational building, and development of the 4-acre tract in Section H at Begonia Street and Atlantic Boulevard, currently owned by the city. Commissioner Weiss noted there were only four beach access parking spaces for the handicapped. He also felt two additional beach ramps and refurbishing existing ramps for the handicapped would be desirable. He also suggested a pedestrian overwalk at Mayport Road would be beneficial. Commissioner Rosenbloom inquired whether the Mayor had had any indication of the types of projects Councilman Brown would be likely to fund and Mayor Fletcher indicated the projects should be capital improvements rather than operational. Commissioner Rosenbloom agreed that recreational improvements in Jack Russell and Donner Parks should be priorities and suggested the possibility of offering matching grants. Parks and Recreation Director Blanchard noted that the city paid 5700.00 per month to rent a trailer for recreation activities in Donner park and it was felt these funds could be better spent to provide a permanent facility in this area. Deputy City Manager Jarboe noted that Atlantic Beach provided most of the recreational services to the Jacksonville residents north of Church Road and west of Mayport Road and felt Councilman Brown should be agreeable to providing funds to Atlantic Beach which would benefit those Jacksonville residents. Page 11 November 22 1993 NAME OF COMMOiS. M S V Y V N participation of the public through staff efforts. There being no further business the Mayor adjourned the meeting at 9:30 p. m. Lyman T. Fletcher Mayor/Presiding Officer A T T E S T: Maureen Ring, City Clerk Page 10 22. 1993 and Commissioner Weiss would conduct a visual inspection of the Aquatic Gardens area and report back to the Commission. Commissioner Waters indicated the City had received an invitation to meet with Representative Arnall on Decembez 7, 1993 and he asked that Jim Jarboe provide information regarding problem areas so that the information could be furnished to Representative Arnall. Commissioner Waters indicated he appreciated receiving minutes of all the Boards. He commended the Code Enforcement Board. He asked for a meeting to be scheduled between the Community Development Board and +the Commission, and the City Manager was asked to schedule a meeting during December, if possible. The City Attorney and George Worley were asked to be prepared to provide instruction to everyone involved. Mayor Fletcher referred to the Federal Crime Bill that had recently been passed and he indicated his desire to be involved so that the city would be aware of the avenues to pursue to get its share of federal funds. Mayor Fletcher asked Kim Leinbach to give an update relative to beach renourishment. Mi. Leinbach reported the renouristuaent was conducted by Duval County and the state and federal government. Mayor Fletcher announced there would be a vacancy on the Tree Board effective after their December meeting. He asked that a Resolution be prepared for the December 13, 1993 meeting thanking John Weldon for his work on the Tree Board. Mayor Fletcher announced Christmas Tree lighting would be December 2, 1993 and since he would be out of town he asked Commissioner Waters to represent him during the ceremony: Mayoz Fletcher asked Rim Leinbach to summarize the proposals that had been received relative to the city's banking procedures. Mr. Leinbach reported he had received five responses to the city's request for proposals and that he would have recommendations at the meeting of December 13, 1993. Mayor Fletcher reported concerning the success of the Cithy's recycling efforts. He enecuraged more YIV NAME OF III COMMAS. M S Y N Page 9 November 22 1993 NAME OF COMMRS. M S V Y V N Commissioner Shaughnessy inguired regarding a bump at Coral Street and Bob Kosoy explained the contractor was working on this and it would be repaired in a matter of days. Commissioner Rosenbloom reported he had received a Jacksonville City Council agenda and he noted a resolution had appeared which called for a formal study of the financial relationship, value of service agreements, and millage rate between Atlantic Beach, Jacksonville Beach, Neptune Beach, and the City of Jacksonville. A resolution also appeared calling for the study of the Jacksonville Fire Department serving Neptune Beach and the Town of Baldwin. Commissioner Rosenbloom reported he had good response relative to a proposed 'camp-out" and he indicated he would like to have a working committee to move forth on the matter. He suggested a SR or lOK run to kick off the °camp-out." He indicated he would give a report at a January Commission meeting. Commissioner Waters noted members were appointed to boards and received no training. Ae felt orientation should be provided from the City Attorney or the City Manager. The Mayor asked the City Manager to initiate a procedure for training new members to boards for consideration at the meeting of December 13, 1993. Commissioner waters asked where the storm drain for Selva Linkside emptied, to which Bob Rosoy responded he would study the matter and report back to the Commission. Commissioner Waters referred to a ditch which ran from Plaza, under Skate, and joined several other ditches behind Publix Store,_ and he asked when the ditch was last cleaned. ISr. Rosoy replied the ditch had been - cleaned approximately two weeks ago, and that it was cleaned from the Publix area back to Aquatic Gardens. Mr. Kosoy indicated it was difficult to gain access to the Aquatic Gardens portion because of the narrow size of the ditch. It was agreed that the ditch behind Aquatic Gardens was difficult to maintain. Jim Jarboe '~ reported the Department of Transportion agreed to clean several ditches which should help the situation. Bazbara Bonner explained the Aquatic Gardens ditch had been a constant source of problems. After discussion, •-~~ it was agreed that Ms. Bonner, the Stormwater Committee ~~-~~ COMMHS. I M I S I Y I N senbloom Motion: Amend ordinance to abolish Nuisance eiiss Control Hoard letch After discussion, it was explained the Board was not designed to deal with code enforcement problems or noise problems, but mostly with drug enforcement. It was felt the court system operated in amore useful manner and thus retaining the board would not be practical. The question was called and the motion carried unanimously. Alan Jensen, City Attorney, reported he received a request from Don Ford regarding the establishment of a Board of Adjustment, which would deal with concerns of the Building Department. Mr. Jensen reported a letter had been received regarding a complaint relative to stonawater management and a portion of fees which were paid among tenants in a commercial building. He explained the city's ordinance provided that i£ one had a complaint one could apply in writing to the City Manager for a determination and if one was not satisfial wcould be determination of the City Manager an apps made to the Board of Adjustment. Presently, Mr. Jensen explained, the City did not have a Board of Adjustment. Don Ford explained City Ordinances granted citizens the right to appeal decisions of the Building Inspector to the Board of Adjustment. After discussion and the realization that matters to appear before a proposed Hoard of Adjustment would be infrequent, it was decided that the Commission would sit as a Board of Adjustment. It was decided a proposed Resolution would appear on the agenda of December 13, 1993 that would indicate the Commission would sit as a Hoard of Adjustment. Commissioner Weiss referred to a pond at Aquatic Gardens and indicated wires were exposed and the pond needed cleaning. He indicated there was a garbage problem at 341 Ahern Stzeet and Don Ford explained the property was cited and it appeared this matter would come before the Code Enforcement Board. Rim Leinbach indicated his desire to bring the matter to a conclusion. Page 7 November 22, 1993 Him Leinbach, City Manager, reported a receptacle had beer. placed in City Hall for donations of clothes for Mt. Pisgah Church. He indicated he had been in contact with the office of Representative Tillie Fowler with regard to health insurance and that he would have information to report later. He indicated street sweeping was scheduled December 1, 1993 through December 3, 1993. Mr. Leinbach reported because of concerns of large trucks damaging city streets signs indicating •no trucks except for local deliveries' would be installed on several streets. A discussion ensued concerning a large Publix truck which parked and unloaded merchandise outside the Publix shopping area and it was reported the truck blocked the view of drivers and was a hazard. Mr. Leinbach was asked to notify Publix of this matter. Mr. Iz inbach reported the city intended to acquire additional census meters and he indicated money was allocated in the Capital Improvement Plan. He indicated the city's purchasing procedures allowed staff to acquire this item under another agency's bid without the necessity of going out £or bid.' ee asked the commission if they desired to have the purchase o£ these items brought before the commission for approval every time a purchase was made Or if it would be possible to proceed with additional purchases without commission approval. After discussion, the commission agreed that if the purchase was cver ;5,000 it would be necessary for the matter to be brought before the commission for approval. Motion: Approve purchase order in the amount of ;17,000 to acquire additional census meters No discussion before the vote. The motion carried unanimously. David Thompson, Police Chief, reported the Nuisance Control hoard was originally formed for the purpose of closing businesses that were a nuisance because of drug activities. He indicated the same results could be accomplished through the courts and he recommended dissolving the Nuisance Control Board. NAME OF COMMFiS. M S V Y V N osenbloom x haughnesa x aters x x eisa x x fetcher i z // V V NAME OF COMMgS. MSS Y N nd Theo Mitche lsonaughnessy, and nominated committee esenblo~ a Bill Gulliford, Bob Cook, haughne~~ _ indzng e~ Inter-LOCal aters m Ray Motion: Create a new ers with th Bill a ow eiss ughnessy, Task Force Sh suzanne n (Chairman). itche lson l letcher ma Sa and Theo M Gulliford, Bob Cook, The motion carried te ~ . .- No discussion before the unanimously. Jim Jarboe The Mayor indicated Deputy City Manager the committee. He asked Mr. he would represent staff on organizational meeting and task h e Salman to hold an requested that the City Attorney meet with t The Mayor asked City force to give legal guidance. end lett ice m s h t erv ~hem their Manager Rim Leinbach to s for thanking the original committee to the city. vo Vern The Mayor appointed Commissioner Wehes appointed t and with Stormwater Managemen illiam McGee to assist Commissioner Mayor's Weatherford and W accepted the The Commission Weiss. appointments. Neighborhood Commast~ The Mayor referred to the Safe inactive. Ae felt s like to l y would which was present n and public to committe i i d1 o ss important COmm asked the citizens to woul He it . reactive Manager to consider making appointments of seven hief and City i worK closely with the Pol lace safe p make the city a more f responsibility to The Mayor assigned other areas o - follows: he indicated i n each commissioner as would be involved Commissioner Shaughnessy Commissioner code enforcement, and beautification and uld be working on the Awards Committee or intended to be Weiss wo Water Management, and the May n and the Water and i o Storm involved with Parks and Recreat r Rosenbloom would be Sewer Committee. Commissione ste and the budget process of the with the W a active in Solid Waters would be working city, and Commissionez Development Corporation and Habitat. Community to publish the various The Mayor asked the City Clerk meeting dates. er Reports and/or Correspondence: g. City Manag x x x 5 whether a Habitat office was an appropriate use of the Community Center since Habitat was not associated with the Recreation Department. Since no one wished to speak further the Mayor closed the Public Hearing. In further discussion it was felt Habitat was an Atlantic Beach outreach program, was a very positive influence within the city, and that the use-by- exception should be granted. Motion: Approve recommendation from Development Boazd for IIse-by-Exception tC~nable Habitat for Humanity to operate a business office at 716 Ocean Boulevazd The question was called and the motion carried unanimously. c. Mayor to appoint commission representative to Awards Committee; other appointments aormittee Mayor Fletcher nominated Commissioner Weiss to serve on the Awards Committee. COMMBg, IMISIYIN x X X Motion: Appoint Commissioner Weiss to serve haughness x x on the Awazds Committee aters x eisa .. No discussion before the vote. The motion carried unanimously. Mayor Fletcher referred to recent discussions regarding the ligation with Jacksonville and suggested that a fact finding task force be appointed to assist the City and legal counsel in the preparation of the necessary facts to support the City's litigation. He indicated he would entertain a motion from the floor to dissolve the existing .Negotiating Committee fora Pair Inter- Local Agreement. - Motion: Committee Dissolve the existin q Negotiating for a Fai osenbiooa haughness x x r Inter-Local Agreement x atera x vo discussion unanimously. before the vote. The motion carried eisa letcher x x dayor Fletcher suggested a new Faot-Finding Task Force ~e created and he requested Ray Salman to be Chairman, i ~I _. ~ _...-„ ~.._...G 4 I COMMRS. I M I S I Y N CHAPTER 6, BUILDINGS AND BUILDING REGULATIONS; 6 pMgpIDING PROVIDIN~AN W PLUMBIN6DDEVICESN N V PLO FOR LOW ~pNpARDS EFFECTIVE DATE Fletcher presented in full, in writing, Ordinance x osenbloom Mayor 25-93-25 on first reading. x haughness No. ssa a of Ordinance No. 25- Motion: Approve pa 4 ublic and set p x x aters x eiss" x 93-25 on its first reading 13 1993 letcher x , hearing £or December Building Inspector, explained most fixtures 3utes Ford D d d , l, 199 on installed today were low assed by January e be p required the ordinanc called and the motion carried The question was unanimously. ' 7. New Business: a. Di- soon re appointment of two members ° the Recreation Advisory Board Mayor Fletcher nominated Gary Santora and Cindy Corey to serve on the Recreation Advisory Board• T71e Commission unanimously approved the Mayor s recommendation. b, Public hearing and action on an application for- Dse-by-Exception filed by Habitat for " Hmaanity to operate a business office at 716 Ocean Boulevazd George Worley, City Planner, advised Habitat operated only office functions such as record keeping, telephone work and occasional staff avast ~ageaof~matero®1=tad center location, and that contract work occurred on the premises. He repo the Community Development board heard the request and after a brief discussion unanimously rec ~Ce~ion the - City Commission that the requested Dse-by- P approved. and The Mayor opened the floor fora public hearing from the audience. invited co~aents _ William J. Ryszykow, 535 Royal Palm Drive, noted the city had requested bids for roofing the building and inquired whether those who used thS~nilJOnessinquired required to pay for its use. `~ Pa1993 _ I OMMAS. I M I S I Y I N No discussion before the vote. The motion carried unanimously. 5. Action on Resolutions: a. Resolution No. 93-53 - A RESOLUTION OF THE CITY OF ATLANTIC BEACH DECLARING A SPECIAL ASSESSMENT A , S REQUIRED BY FLORIDA STATUTES, CHAPTER 170 FORA , SEWER LINE TO SERVE THE PROPERTY OWNHRS ON OCEAN GROVE , AND PROVIDING AN EFFECTIVE DATE Mayor Fletcher presented in full, in writing, Resolution 93-53 Rosenbloo . x Shaughnes y x x Motion: Approve passage of Resolution 93-53 Waters x Weise x Hob Rosoy briefly outlined the project, and he indicated Fletcher x the City Attorney had prepared the resolution. Jim Jarbo i e ndicated assessment rolls would be prepared and individual property owners would have an opportunity to ask any questions and present any problems they might have. The question was called and the motion carried unanimously. I b. Resolution No. 93-54 - A RESOLUTION OF TAE CITY OF ATLANTIC REACH DECLARING A SPECIAL ASSESSMENT , AS REQUIRED BY FLORIDA STATUTES, CHAPTER 170 FORA , WATER LINE TO SERVE THE PROPERTY OWNERS ON A SECTION Op OCEAN GRAVE DRIVE, AND PROVIDING AN EFFECTIVE DATE. Mayor Fletcher presented in full, in writing, resolution 93-59. Motion: Approve passage of Resolution 93-54 osenbloon x x haughneas x x Cou®issioner Waters indicated some ro y water and se d r aters x wer.. Mr. Rosoy explaine assessments would not be made wher letcher x x e. residents currently had water and sewer if the water and sewer line s met city standards. The question was called and the motion carried unanimously. 6_Action on Ordinances: a. Ordinance No. 25-93-25 AN ORDINANCE OF THE CITY OP ATLANTIC BEACH, FLORIDA, .~ COMMAS. IMI SIY N Department was looking into the matter. An officer planned to attend a seminar regarding this type of situation and it was hoped the Police Department would learn what options were available. Rim ~lexamineCall Manager, was directed to review the matter, options, and report to the Commission. 3. Old Business: A. Fleet 6 Associates wublicus~afetylbuildingl- plans for remodeling p authorization to solicit bids Bob Fleet presented a sketch illustrating the proposed expansion of the public safety building. The estimated cost would be 00041E 00 furnishings banddthe plans approximately ;~, roximate ly would expand the existing building by aPP 1,500 square feet. The proposed expansion would add 1,024 square feet of bunk space for the fire department, 'L 50 square feet for the police detectives, and 240 square feet for the police records division. An alternative design was presented which Mr. Fleet explained would be less disruptive to the Fire Department and would cost ;131,000, and he recommended the alternative design be put out for bid. Questions were answered by Mr. Fleet, and a discussion ensued relative to whether the addition would withstand 110 mph winds. It was felt more specific information was needed relative to possible damage that might occur in the event of a hurricane. Don Ford was asked to examine the plans and indicate his opinion from a eu ilding Department standpoint. It was decided to refer the plans to the City Manager £or review. 4 ^onsent Aognda: p i Sewer Acknowled a recei t of Water a, Co®aittee report a Order documents. execution of Cha i ze bi~ in Buccaneer b, Author to correct effluent p Order e chlorine contact improvements (Chang approved 11/8/93) t e a p Ch to 1 9394 c, Award contrevements under Bid No t imp Stree g. ~ g. Contracting Co. in the total amount osenbloon x of ;84,452.00 haughnese Motion: Approve passage of consent agenda eisss x letcher ,~i w MINUTES OF COMMISSION THE REGULAR MEETING OF ATLANTIC BEACH CITY HELD IN 7:15 PM ON CITY HALL, 800 SEMINOLE ROAD, AT MONDAY, NOVEMBER 22, 1993 PRESENT: Lyman T. Fletcher, Mayor Steve Rosenbloom Suzanne Shaughnessy J. Dezmond Waters, III, and Robert G. Weiss, Jr. Commissioners AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen Ring, City Clerk NAME OF COMMRS. The meeting invocation w was called to order by Mayor Fletcher. The as follow d b e y the pledge to the flag. 1• Approval of the minutes f the re gular meetin of Novemb called er 8 1993 and s meetin of November 15 1993 cial Motion: meeting Approve minutes of the regular of Novemb 8 Rosenbl og Shaughnes er , 1993 Haters No discussion before th Weiss unanimously. e vote. The motion carried Fletcher Motion: Approve minutes of Rosenbloo called meeting of November 15, 1993e special Shaughnes y Waters No discussion before the vote. The motion carried Fletcher x unanimously. 2. Recognition of Visitors Nancy Ashby, 133 Pine Street, disapproved of Pantasy Lingerie Modeling Business located within the City. She asked for an explanation of the screening that was conducted to allow a business to have an occupational license. Maureen Ring, City Clerk, explained the procedure that was used to .allow business licensing. Ms. Ashby indicated the front door of Fantasy Lingerie was kept locked and models were clothed in undergarments. She asked that the cit conducting a more thorough review of buai~sses nprior to granting licenses. Alan potter indicated a similar business moved into a building in his neighborhood but the business could not be evicted since they had done nothing illegal. - David Thompson, Police Chief, indicated the Police V O r ~ E t D M S O E T C I O Y O N E N N D S O Ix x x x x i _I 1 i ., Page Two AGENDA December 13, 1993 6. Action on Ordinances: a. Public hearing and final reading of Ordinance No. 25-93-25 to adopt standards for low-flow plumbing devices 7. New Business: a. Approval to execute Contract Authorization No. 6 with Pitman, Nartenstein 6 Assoc. for development of a Facilities Plan in the Atlantic Beach Wastewater Treatment Plant improvement project (Public Works Dir.) b. Action on staff recommendations relative to selection of a bank to provide banking services for the city (Finance Dir.) c. Authorize purchase of Wedgewire tiles for Atlantic Beach wastewater treatment plant at a cost of 589,100.00 (Public Works Dir.) * d. Authorize purchase of two new police cars from Jerry Hamm Chevrolet at a cost of 512,476.00 per car ** e. Authorize Mayor to sign Interlocal Agreement relative to receipt of funds to operate 9-1-1 emergency communica- tions system 8. City Manager Reports and/or Correspondence; 9. Reports and/or requests from City Co~isaioners, City Attorney and City Clerk: Adjournment -- AMENDED AGENDA -- * Changed to correct vendor ** Item added ATLANTIC BEACH 1993,COIBdSSp~ N DECEMBER 13, AGENDA Call to Order Invocation and pledge to the flag 1 Approval of the minutes of the regular meet 1 93f November 22, and Special called meeting of December 8, 2, Recognition of Visitors: roduction of a, Report by Joanne Morrisseau relative to p December newsletter 3- Old Business: Beaches Athletic a. Authorize execution of contracts for use of cr Y facilities with Beaches Habitat, Association and Y.M.C.A. ROUTINETBY THE CI TD COMMI SSIONCAND WILL BEN ENACTEDCBY SONE MOTION BIN THE FORM LISTED BELOW- THERE WILL BE NO SEPARATE DISCUSSION OF FROME THEMSCONSENT ISAGENDAN AND D MILLER BE HCONSIDEREDLLSEPARAT6LYD PREVIOUSLY SUBMITTEDA TO THE CITY COMMISSION~ON BTY.ESE SITEMSE BEEN report q_ Consent Agenda: a Acknowledge use oft Adel ~dGrage Community cCenter by the b. Con ress International for Standard Building Code 9 certification testing (Building Official) 5_ Action on Resolutions: a. Adoption of Re so Jr ron the 9T ree Conservat i~ontROardrvace of John Weldon, b_ Adoption of Resolution No. 93-55 authorizing a u g rovide funds for the purchase of cables transfer tc p required by the Fire Department (Fire Chief) ~, Adoption of Resolution No. 93-57 authorizing the City Commission to act as a Board of Adjustment when neede lace of d, Adoption of Resolution No. 93-58 to set time an p ecial assessment on public hearing on proposal to levy sp sewer line on Seminole Road between 17th G 18th Streets e, Adoption of Resolution No. 93-59 setting the time an ro osa] to levy special place of public hearing on p p assessment on water line in Ocean Grove Unit 7 the t.me and f, p.doption ofu bl solhearingo on9 pboposali rto levy special place of p assessment on sewer line on Ocean Grove Drive g, Adoption of Resolution No. 93-6] setting the time an ±o lev special place of public hearing on proposal Y assessment on water line on Ocean Grove Drive CITY COUNCIL AGENDA DECEMBER, 1993