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04-01-96
04-26'1996 10~L4id1 ftll~'1 tLtK H]SUI.IM Its-JW..rL ~4 Attachment A to Task Order No. 5 Operation & Maintenance Manual Preparation Detail of Manhonr and Professional Fee Estimate Buccaneer Wastewater "treatment Plant Expansion City of Atlantic Beach G`.~JOYJ r.lJ f. Esionate of Labor by Category Maohours by Cuegory Tam Rincipal 5< Eng Raj. Mgr F"nginta CADD Cluial A. Operative tL INaintt~ce manuals a e0 40 E Zr Subtunl ~ s0 40 9 24 u. Penomtel Cost Summary Princyal 0 hrs Q S 110.00 Senior Eng'utew 4 hn (a~ 590.00 Rojat Marugw 40 hrs ~ 585.00 pngjneer 40 hrs ~ S90.00 cAnD a hrs g Sso.oo clerical z4 hrs ~ S2s.00 III. Reimbunsblee (Goer Phu 10%) i. Reproduction Ac Telephone hour ~ 50.00 bow - 5360.00 hour - 53,400.00 how - sz,soo.oo Hour = S400.00 hom = S6n.oo Subtotal n.63z.ao 5350.00 Subtotal 5350.00 Totd 57,982.00 TOTiB_ P. 19 iu c+i,io+~ r. w 04-2b-1`J`1b 11~:Lyw'i ~i[U'~ turn t+~xK.~n ire-Jr+~.r~ Tscu nunFR nlo. s Operation & Maintenance Manual Preparation Buccaneer W astewater Treatment Plant Expansion City of Atlantic Beach Eder Associates (EDER) proposes to famish the following scope of services under this Task Order authorization, for the fees s[ipulated herein: 1. ,~~ of Srnices A. prepare Operation and Maintenance manuals at completion of construction to meet minimum FDEP requirements, based on manrrfacttrrer's written submittal of installed equipment (shop drawings) being provided to EDER Three sets of as-built drawing prints of the facility shall be provided to EDER, and on disk in AutoCAD format, rer. l2 or later. n. Submittal A. EDER will submit two (2) sets of bound Operation 8c Maintenance manuals. lII. ~ Operation & Maintenance manuals shall be submitted within four (4) weeks of receiving final equipment submittal and W WTP as-built drawings. rv. The City shall pay EDER for the services performed is accordatrce with t}le Agreement, as detailed in Attaclunent A and surrunarized below: A. Compensation for the Operation 8c Mainterrarrcx Manual preparation shall be billed at the contract hourly rates, not to exceed S 8,000.00 04-26-1996 10~23Pf'i FF2p'I Ei1tH HSSLA.IN itS-.l w..r~ iu 8 8 Attachment A to Tank Order No. 4 -Advertise, Bid and Award of Cottatrtrction Contract Detail of Manhoor and Professional Fee Eatimatc Btlccancer Wastewater Treatmrnt Plant Expansion City of Atlantic Beach I. Eximate of Labor by Gregory Manhottrs by Catetory Task Principal Sr. Eag. Proj. Mgr Engineu CARD Clerical A. Solicit Btds +, nepae Icaal advenitaaent 4 6 2 a raoly ooaaaaar 4 S 2 Subtotal 0 0 8 B. He-bid meding i. Co~duot oR-bid contwwz ii. ~ b atdrrbt gmtiomlmuc addendum Subtotal R. Paso®el Cost Smomary LH lJO~.J r.l~ ld 0 d l6 2 0 Pritcipal 0 Senior 6aginter 0 Project Mmuger 2d Engineer 30 CADD 0 Clerical 6 0 Ili 16 0 hrs Q SI 10.00 hottr - f0.00 hrs (~ f90.00 hates = f0.00 hrs ~ f85.00 bores ~ f2.0d0.00 hrs (aj f70.00 hotx ~ (2,100.00 hrs (a~ (30.00 how a f0.00 hrs Q (28.00 hots ~ f 168.00 (1,308.00 III. Iteimbttrubles (Cox plus 10'h) i. Reptoductim a< Tekptwne ii. Mileage f 100,00 (60.00 Subtotal f 160.00 Tohl 51,16!.00 2 04-26-1996 10~23GaF1 FROI1 EUEk HSSUI.INit~-.Jr..•..r~ i~ TASK OYZDER N0.4 Advertise, Bid and Award oC Construction Cootrrct Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach GH/JOw.J r. to Eder Associates (EDER) proposes to ftrmish the following scope of services under this Task Order authorization, for the fees stipulated herein: +~i1ly of ierv~ A. Assist the City in prepazation of legal advertisement; B. Assist the City in notification of construction advertisemeat to select a contractor; C. Assist City in conductingpre-bid conference; D. Respond to project inquiries and issue addendums; li. Proj~t Such a~~le EDER will ass'sst in the bidding, advertiscment and pre-bid meeting in accordance with the City's advertising and bidding schedule. III. S'~t The City shall pay EDER for the services performed in accordance with the Agreement, as detailed in Attachment A and summarized below: A. Compensation for bid advertisement assistance shall be billed at the contract hourly rates, not to exceed $ 1,772.00. B. Compensation forpre-bid meeting conference and project inquiries shall be billed at the contract hourly rates, not to exceed $ 2,536.00. C. Project related and non-labor expenses shall be reimbursed at cost plus ten percent for handling, and aze estinudcd to be approximately $160.00. l~9-Lb-1'i'jb 11'~LSN9 hMI9 tLtK ~XA.1 ri~tS-JYVI~rL fV c~/JW~~ r.yu ~~ N ~ y ` 9 ~ [ • G d O V r. / u y a ~ „ . a q d a. y YO Y ~ n~ • ~ O ~ ^ ~ Q v ~ ~ C ~ ~ ~ F ~ g ~ O ~ ~ C ~ } ~ F c~ S & ~ ~ q F' :d ~~ ~ '~' ~ a ~p. v~ ~ ~ ~ ~~F o ~om y'71'u a o q ~ ~FJ3~~~ Ql '(~ ~ $~ 5 p p.yD°'~ ° o ° E ~ ~ ~ ~ 8 ~ ~N Ti ii c oQ ~ y ~ ~ g ~ ~ ~ ° ~ aaU pp a " ~ U~ ~L y AFF a 33 F ~ S ~ @ V V V as ~ ~~ c .~ o e ~ ~ fVG F' 3 !S ~ '~ ~ V ~ v ~ ° ~ ~ y Y~ ~ ° 8 aa . . Y B 'j„~ 00 0 0 0 0 0 0 0 N p Mp p~ p~ O O O O O O p~ ~ NM ~ O NN~~~OOOh h hha0 W 0 -. ~-~ N N t 3 .- ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ w r A 4 U ~ e yZ h 0pp~0 ^'=^^~~_~ao-N~•,v ~,~on ooao ~ -~N NNNNN NN N N M 1~4-26-1'J96 1(~~2~Fi1 FKIX'I t11tK HSSUI,IH ItS-JHX~hL IU y Q Y w a e Y b d a a Y S ..! V C .` V V d .~ C Liz M 0 z L Y b L 0 h b F A m A Y L a [r 4. .~ ~^ j0 [' m (~~ ~ S~Qa' o C ts ' ~? l C d •" yq yy C ~~ ~ ~ Y a Y ~ s~ ~~ ~ 1. Y a E 7 z ~ N M O ~/1 00000 _~ a R -. Q e U ... Z i pi ~ N N1 7 ~A ~O L4 lJ1YI,J ~". 14 ~4 04-2b-1'j91i 10~2.SW'I FROM EDER GaSSOClHlES-JW(~F=L TO 24'7~,~843 P. 18 3 Attachment B to Task Order No. 3 - Engiaeerittg Design snd Contract Document Preparation Detail of Manhour and Protesaional Fte Estimate Buccaneer Wastewater Tttatmcnt Plant Expansion City of Atlantic Beach f V. Estimate of Labor by Category -Additional Desipl for Coave~aional Ttealolent Akunative Manhour by Category Tuk Principe( Sr- Eng. Aroj. Mgr Engines CADD Ckriul I. Add. Dail far Caav.'1}mt An I 12 56 30 90 l6 TOTAL 1 IZ % 50 90 16 V. Personnel Cost 3luwnary Principal Satior Fa6mea Prgett Manager Eaginar CADD Clerical 1 hrs@ SI10.00 hour- SI10.00 12 hrQ E90.00 hour- SI,O80.00 56 hrs @ 565.00 bola = f4,7ti0.00 50 hrs Q 570.00 hour ~ 53.500.00 90 hr Q S50.00 boar - 54,500.00 16 hts (a~ 528.00 hour - 5448.00 Total S14.1%.00 114-Gb-1`!yb 111~GG~ Fl1lF~ tUtH 1-155Ul.lN ltS-J~•hL IU C4 /J!!4J Y. 1L Attachment B to Task Order No. 3 - En~iucering benign and Contract Document Preparation Detail of Maahour and Professioaal Fee $stimate Buccaneer Wastewater Treatment Plant ]sxpartsion City of Atlantic Beach 1. Estimate of labor by Category -Base Design Matthotlrs by Gugory Task _ Principal Sr. Eng. Roj. Mgr Engineer CADD Clerical 1. Process Daipt 4 to SO 2. Hydraulic DlSign 1 8 2a d0 2 2 3. She Planoitrg /ttcpOrt 1 8 24 24 5 2 4. CiviOSauctwal Design .6 Lrywt Z 16 4g 50 16 2 S. MxlraniW pesigM,ayout 2 21 60 EO Z 6. Elatrical/Instmrtnwn4ion 16 46 70 2 7. SpaiBations 2 ZO 80 40 100 B. Field VeciRcatims 16 t 2 9. Contract Dmvings - 600 10. Ptojoct Review Moaiugs 32 8 ~ 8 11 . Sut+coattactpdtuhtutratra/Coad 2 20 6 TOTAL 12 104 402 316 627 128 ft. Personnel Cort Summary Principal 12 hrs @ 5110.00 hour = 11,320.00 Senior Engineer l04 hro @ 590.00 ha¢ = 59.360.00 Project Manager 402 hrs @ 585.00 hotu = 534,170.00 Engiocu 716 hrs C~ 570.00 hoar = 522.120.00 CADD 627 hro @ 550.00 hour - 131,350.00 Clerical 1 Z8 hrs (~ 528.00 hour = 53,584 00 SubtoW 7101,904.00 III. Reimbursables (Cost plus 10%) iii. Reproduction & rekphone iv. Panting v. Milrage 11,450.00 62,325.00 5150.00 Subtotal 53,925.00 Total SlOS,829.00 04-26-1996 10~2«~^'~ rkut'~ tutk HSx~~~~~t~-~~u..r~ i~ eu~xw~ r. as unit processes, except for minor modification described above, as they were excluded in the City's Request for Proposals and/or described by City Staff as being not needed: A. Chlorination/dechlorination capacity, including the chlorine contact chamber. B. Ellluent disposal capacity expansion C. Operations building or laboratory expansion. III. i I EDER will submit five (5) sets of status plans and wntract documents at the 30%, 60%, and 100% design completion stages. A review meeting will be held to discuss comments within two weeks of submission. Meeting minutes will be prepared by EbER, distributed for verification, and the comments subsequently incorporated into the design. Tluee (3) sets of fmal plans will be submitted along with one (1) set of reproducible mylats. N. Proiect Schedule EDER will submit the final Engineering Design and Contract Documents by October 1, 1996, in accordance with the City's Capital Improvement Project schedule. Interim design progress submittals shall be made as described previously. Scheduled submittals are based on contract authorization by April 30,1996. V. Conlpensetion the City shall pay EDER for the services performed in accordance with the Agreement, as detailed in Attachment B and summarized as below: A. Compensation for the Base Engineering Design and Contract Document Preparation shall lie billed at the wntract hourly rates, not to exceed S1o1,9oa.oo. $. Compensation for the additional Engineering Design and CORn'act Document Preparation, Item [. M. above, shall be billed at the contract hourly rafts, not to exceed 514,398.00. C. Project related and non-labor expenses shall be reimbursed at cost plus ten percent for handling, and are estimated to be approximately 5 3,925.00. Survey and subsurface investigation data to be procured by the City. (~a-~-t`J~~ tU'~~Ib'~. FhU' tUtK HSSVI,IH ItJ-JIV~.YL IU L4 /JZ)VJ Y. lYJ F. Prepare design support services requirements, with services to be procured by the City. The data will be provided to EDER in a form and of a quality sufficirnt for design basis, to be determined by EDER. Design data to be provided by the City includes a site survey to verify property lines, grade, structure and piping elevations, and piping and structure location, and subsurface investigation to determine suitability and bearing capacity of native soil. Survey shall be provided in digital format, original AutoCAD rel. 12 .DWG format, or it shall be converted by EDER at the contract rates in addition to the Atachmert B fees below. G. Design modification of the sludge holding tanks to provide sludge thickening, and specify to be constructed as an additive alternate. H. Complete associated clectricat design, including MCC modification or addition, lighting and service additions. Verify capacity of existing standby generator to meet FDEP reliability requirements for plant expansion and modifications. I. Design instntmentation improvements to allow monitoring and control of the facility flows and processes to FDEP permit and reliability requirements. Instrumentation shall include flow measurement of the influent flows by either mdering or electronic conversion of level measurement at a control point. 1. Complete associated structural design, including repair and/or replacement to the steel process tanks, walkways and handrail as identified in the structural report to the City by Nadeem Zabouni, P.F.. K. Prepare contract documents, including construction drawings (see Attachment A for a Preliminary Drawing List), technical specificatioav, bid form, General and Special Conditions, contract forms and bond forms. L. Prepare preliminary and final estimates of the construction costs to coincide with submittal completion points. M. If authorized, design additional prestressed concrete secondary clarifier and existing process tank modifications as needed to meet expanded capacity using another convrntional activated sludge or extended aeration treat[nerrt process. Design Retum Activated SludgelWas[e Activated Sludge pumping station as needed. Evaluate and reuse existing RAS pumps if feasible. i1. Exclusions The scope of design services dots not include the deign expansion of the following y4-~b-1`J`1b 11~~C1i-!~t FKUI'i tUtk ta55ta..Ir~itJ-~rv.~r~ i~ c•.r~o~..; r. u~ TASK ORDER N0.3 Engineering Design and Contract Document Preparation Buccaneer Wastewater Treatment plant Expansion City of Atlantic Beach Eder Associates CEDER) proposes to famish the following scope of services under this Task Order authorization, for the fees stipulated herein: I. Scope of Service EDER will prepare final design and contract documents substantially conforming to the ptelitninary Design Report prepazcd for permitting under Task Order No. 1 and the final design and equipmetlt specification guideline prepared under Task Order No. 2. The final design and specifications shall address the construction or modification of the following unit processes and facility components: A. Design the abandonment of the existing ptnnp station and design a new gravity sewer extension south along Regulus Drive, to the southwest comer of the existing plant site. The existing gravity sewer flowing north along Regulus Drive will be intettepted and re-muted to combine with the gravity flow from the north at a new manhole west of the influent structtre. Design a new manhole to intercept the raw influent from combined gravity sewers and the existing force main, and mute to the new master wet wcl)<nfluent structure. B. Design a new master wet well/influent structure to include screening, grit removal, and odor contra! of the raw influent, and pumping or gravity flow splitting to each of the process tanks. C. Evaluate the feasibility of relocate the existing Tfi Gorman Rupp pumps for use at the master influent pump station wet well, and design necessary modifications so the pumps may transfer the design flows. Design a new distribution box to split flow to the process tanks. Design hydraulic profile and plant piping to meet final process design selected by the City. D. Modify or rehabilitate the existing package plants (No. 1 & 3) and the existing surge tank to provide up to 1.90 million gallons per day (MGD} of combined treatment capacity. E. Modify the 60-foot package treatment plant (No. 2) to operate as a sludge holding tank. 04-26-1996 10~ 20Nr7 Fkl_rt tUth ~-r~5u, i ti i t5-~.~n. r~ i u Attachment A to Task Order No. 2 Protean & Major Equipmcet Selection L4 ~7C4J r. tltf Detail of Maahour and Profeuiooal Fce Estimate Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach I. Estimate of Labor by Caugory Mtmhottn by C~eCp'Y Task Principal Sr. Eng. Proi. M~ FnRineer CARD Cluical A. FaeiGty do Equipneat Review 1. Sunup fiellity tours 4 j ii On-rite review of equipment w/ sult(krWq 4 iii. On4ite tevkw of MuiD. w/ saff (aimnq E 8 rv. Preprw 6aa1 ptocw k equipment sununary I 3 2 sut>twl 0 9 19 0 0 3 ti. Pataatmel Coll Summary Principal 0 hrs (a) 5110.00 9alior EttBineer 9 hrs Qa 590.00 Project Ma>ra8er 19 hrs ~ 585.00 EnBiater 0 hn ® 570.00 CADD 0 hrs(a~ 530.00 Ck~ical 3 hrs Qo 528.00 honr - 50.00 >~ - 5810.00 horn ~ 51,615.00 hour ~ 50.00 hoar - 50.00 hour = 584.00 SutROtal 52,309.00 Ili. Rttimbursablea (Cost plus 10°/,) I. Reproduction & Telephone S 100.00 ii. Mikeage 1300.00 Sttbtotal 5400.00 Tool 52,9~9.4q 04-26-19% 10~20rti'~ FRl1M tutk raxx.iHitS-~wY.rt ~~ c~~~w., ~.~~ TASK ORDER N0.2 Process & Major Equipment Seleetion Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach F.dec Associates CEDER) proposes to furnish the following scope of services under this Task Order authorization, for the fees stipulated herein: A. Facility and Equipment Review EDER will arrange and conduct facility visits with the City to review the proposed wastewater treatment process aad method of aeration, and major items of equipment, including grit removal, scxeerting and odor control. Facility visits will include one (1) Iota! facility review (1-2 hour trave! radius by Car) and one (1)out-of--town facility review (2-6 hour travel radius by car). A summary of each visit with project applicability, City preferences, and suggested modifications will be prepared and copies gjvcn to the City. The design and equipirteat specification guideline will be updated based on feedback liom facility visits, and copies given to the City. This update shall serve as the basis for final process & facility design and equipment specification during the design phase. lI. Proi tt She A. Facility and Equipment Review site visits shall be conducted within ti weeks after date of contract authorization. Ili. 4II The City shall pay EDER for the services performed in accordance with the Agreement, as detailed in Attachment A and sunurrarized below: A. Compensation for the Facility and Equipment Evaluation shall be billed at the contrail howly rates, not to exceed S 2,509.00 B. Project related and non-labor expenses shall be reimbursed at cost plus ten percent for handling, and are estimated to be approximately S 400.00 04-26-1996 10~20fY~ FROM EDER RSSOC IF17E5-JUx.r~ iU Attachment A to Tank Order No. 1 -Permitting Detail of Maahoar sad Profeaaional Fee Estimate Buccaneer VPastewater Treatment Plant Expansion City of Atlantic Beach I. Estimate of tabor by Category G4 i7twJ r.ber Manhotus by Category Task Printiaal Sr. Eag. Prof. Mgr Engineer CARD Clerical 1. PetmitGoa Cotxept Mtg w/ DEP 8 t 2. P~elimiaary Duip~ Repot 12 3U 70 N 20 16 3. Itcuse Pnsibiliry Stu4y 10 2 4 3 •. WVVI'PGotuwaionPermitApplic. 1 2 40 20 8 8 S. Rcaulw Drive Closure a 2 2 TOTAL l3 32 136 76 34 30 11. Personnel Cost Summary Principal 13 lus (al 5110.00 tour ~ 51,630.00 Senior Ea~ioar 32 brs Q 290.00 hour = 52.880.00 Project Manager 136 hts ~ S83.00 hour = 511,360.00 Ea~leer 76 hrs (~ 270.00 hour = 23,320.00 CARD 3r brs ~ 250.00 hour = S 1.700.00 Clerical 30 M (aj SZ8.00 Four = 5840.00 91tb[onl 223,730.00 III. Rehatwnabla (Cost plus l0%) i. ReprodwAat 8 Telephone ii, Punting ui. Mileage Subtonl 2230.00 5600.00 2100.00 2950.00 Total 524.680.00 04-26-19°6 16~t9cY'1 FROM EDER u550CIaTES-JFix.FL 10 2a~r~as r.rr~ 1V. ~om,pgn_.cation T7te City shall pay F.DER for the services perforated in accordance with the Agreement, as detailed in Attachment A, and steenmariud as below: A. Compensation for the Initial Permitting concept meeting with D$P shall be billed at the contract howly rates, not to exceed S 708.00 B. Compensation for the Preliminary Design Report shall be billed at the contract hourly rates, not to exceed $ 15,198.00 C. Compensation for the Reuse Feasibility Study shall be billed at the contract hourly rates, not to exceed $ 1,274.00 D. Compensation for the Constneetion Pemvt Application shall be billed at the contrant hourly rates, not to exceed $ 5,714.00. E. Compensation for the Regulus Delve clostme permitting shall be billed at the contract hourly rates, not to exceed $ 836.00 F: Project related and non-labor expeteses shall be reimbtersed at cost plus ten percertt for handling, and are estimated to be approximately $950.00. 04-26-1996 10~19ws FROM EDER RSSOCIRTES-JRX.FL TO [4~hts4~ r.~ Disposal methods, n;quired levels of treatment and selected treatment processes Technical information and design criteria Process diagrams Control strategies for prevention of upsets, alternate disposal methods & reliability classification Outfall information Residuals management and land application B. Reuse Feasibility Study minimum update in accordance with Chapter 62-610, F.A.C., Reuse of Reclaimed Water and Land Application. EDER will review and update conditions changed since the Reuse Feasibility Study was previously prepared for the construction of the Atlantic Beach WWTP. C. Construction Permit Application, in accort4~nce with Chapter 62-620.450, F.A.C., and will include: Proposed project/construction schedule Design treatment levels for effluent flow and quality Process flow diagram, site plan and capacity analysis statement D. Regulus Drive closure application with the City of Jacksonville II.F~tclusions Based on a preliminary discussions with the DEP, preparation of a new or updates to or revision of the Antidcgradation Study and the Level 1 Water Quality Base Effluent Limitation Study (WQBEL) prepaed and submitted in 1993-1994 as part of the Atlantic Beach WWTP are not anticipated at this time, and no services aze included to perform these permit studies. The previously prepared Reuse Feasibility Study will serve as the major basis of the Reuse Feasibility Study to be done as part of this scope, and work is limited to updating potential reuse areas, changes due to different treatment conditions, technology or costs. tlt. Pmiect Schedule EDER will schedule a meeting with DEP within two weeks of contract authorisation, subject to Department's schedule. EDER will complete the Preliminary Design Report, the Reuse Feasibility Study and the Construction Permit Application by August 1, 1996. "I'he permit application documents will be submitted to the Florida Department of Environmental Regulation, with any required fees paid by the City. 04-26-19% 101&"d1 FROM EDER R~SOC IRTES-J Wt.FL IU 2475F343 P.03 TASK ORDER NQ 1 Permitting Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach Eder Associate (EDER) proposes to furnish the following scope of services under this Task Order authorization, for the fees stipulated herein: $~ of Services EDER will schedule and anend an initial meeting with the Florida Department of Environmental Protection (DEP) to discuss the City's Buccaneer expansion intentions and proposed process design. EDER will negotiate an initial permit understanding on behalf of the City, to minimize construction and operatittg permit impact, based providing design features to mitigate DEP concerns. A meeting summary with Engineer's recommendations as to design approach will be prepared and submitted to the City. Upon conceptual design approval by the City, EDER will conduct analysis, prepare reports and applications, and submit required documents to the Florida Department of Environmental Protection (DEP) in support of the expansion of the Buccaneer W WTP to 1.90 MGD. EDER will provide liaison with the DEP on behalf of the City, azrd permitting effort will include response to questiarv for sufficierxy from the DEP and up to two additional responses to DEP questions or requests. Additionally, EDER will make application to the City of Jacksonville, Department of Public Works, for closure of Regulus Drive and dedication to the adjoining landowners (the City). The permitting effort for the expansion of the W WTP is based on discussion with the DEP as to applications and permitting documents required for the Buccaneer W WTP expansion. The scope of srnices anticipated to meet these rtquiremrnts includes the following: A. Initial design concept meeting with DEP & City B. Preliminary Design Report, in accordance with Chapter 62-620.410, F.A.C., Wastewater Facility Permitting, and addressing: Population Description and map of service area Forecasts of flow and wastewater characteristics Site plan Assessment of environmental effects 04-26-1956 10~16~J~ FROhI EI'iER F550C1F7TE5-JFU!,FL Eder Associates 9471 Baymeadows Road Suitc 106 Jacksonville, FL 32256 Telephone (904) 739-5888 Facsimile (904) 739-0160 TO 24'75843 P.01 FAX TRANSMITTAL Date: April 26, 1996 TO: Bob Kosoy, P.E. CC: FROM: Andrew R. May, P.E. Job t1 FAX No.: 247-5843 SUBJECT: Buccaneer WWTP Expanvion Engineering Contract Attached is the revised proposal detail, Task Orders 1 through 5. We have reduced our fees on Tasks 1 through 4. As we discussed, this revised proposal assumes that rho City will procure the soil borings a~ survey directly, and so we have taken these allowatfces out of Task Order 3 reimbursabks. The engineering services for the SBR design (Task Items 1,2,3 base, 3 reialbtus.,a~ 4) has been reduced SI5,204.00. Please call when you are have had a chance to review it. Thanks! Number of Pages to Follow: 19 If you meive this conrmttnicatioa in error, or if you encountered any prabkms wilh the traa~mission, please telephone to at (904) 739-5886. 'ILic facvimik is privikgcd and cafidnroal and is intended only for the individual w emiry named above and others who have ban specifically autborizod a receive 11. If you m not the idmded recipient, you m hereby notified tbu any duxmination, disvibtuion or cayying of dus communiatiat is svictly prohibited. Original will follow: -L, J( No ~ by Regular Mai! ~ by Federal Express Page 2. This revised proposal is 523,561 less than the first proposal received on March 19, 1996, and 515,204 less than the proposal presented at the 4/22/96 Commission Meeting. The total fee is 10.6$ of the estimated construction cost. RECOMMENDATION: Authorize Engineering Services of EDER Associates for the Buccaneer Wastewater Treatment Plant Expansion ATTACHMENTS: Engineering Professional Services Contract (Three Copies) REVIEWED BY CITY MANAGER: AGENDA ITEM NO. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: CONTRP.CT FOR ENGINEERING SERVICES FOR FINAL DESIGN, PERMITTING, CONSTRUCTION DOCUMENTS AND BIDDIf1G PHASE OF BUCCANEEP. WASTEWATER TREATMENT PLANT EXPANSION SUBMITTED BY: Robert S. Kosoy, Director of Public Works ~~ DATE: Apnl 2ti, 1996 BACRGROUND: After the 4/22/96 Commission Meeting, Staff renegotiated with the firm of EDER Associates. Through redefining the scope of services whereby the City will directly contract fur the survey and geotechnical work and the reduction of specific items in each task order, we were able to receive a revised proposal as follows: REVISED PROPOSAL PROPOSAL O F 4/22/96 4/26/96 Task Order #i: Permitting ................ 5 26,510 S 24,680 Task Order #2: Process b Major Equipment Evaluation...... . 6,527 2,909 Task Order #3: Engineering Design b * Contract Document Preparation ............... . 115,389 105,829 Task Order #4: Advertise, Eid b Award of Constructior. Contract..... . 4,664 4,468 Task Order #5: Operation b Maintenance Manual Preparation........ . 7,982 7,982 TOTAL FOR PROPOSED DESIGN =S161,072 S145,868 * Under Task Order #3: If authorized to design additional modifications using another conventional activated sludge or extended aeration treatment process (Item I - N.; the additional compensation would be (Item V-B ................................. S 14,398 S 14,398 TOTP.L FOR CONUEN;:ONAL DESIGN......51%5,470 S16C,266 -------- -------- -------- -------- ~- 1 Indian River Industrial Contractors, Inc. March 20, 1996 Mr. Douglas L' Layaon, P.C•. Smith & Gillespie, Inc. Post Office Box 53138 Jacksonville, Florida 32201 ~7 ~ PO. Bo. 27086 /Jacksonville, Florida J21C 1.7086 ~E~ (904) 262Q000 ~ far Number (90a) 260~ae19 Reference: 1~astewater Treatment Plant Expansion Program P}~&A No. 9325-2 Enginezr's Project No. 8505-17-01 City of Atlantic Beach, Florida Subject: Proposed Contract Change Order to Paint Interior Ceiling and Interior Masonry Walls of Blower Building Gentlemen: Reference is made to your request for a cost proposal to provide the painting of the "interior" masonry walls and ceiling of the blower building. A contract change order in the additional amount of $4,453.72 is required to accomplish [his work. This work is based upon the ceiling receiving one (ij coat of primer with two (2) fetish coats and the interior masonry walls will receive one (1) coat of block filler with two (2) finish coats of paint. Your review and action on this matter at your earliest opportunity would be greatly appreciated. Thanking you for your consideration in this matter, we remain, Very truly yours, INDIAN USTRIAL CONTRACTORS, INC. teve E. S in Vice-President SES:rgs ce: Mr. Robert Kosoy -City of Atlantic Beach Mr. Carl Taylor -Smith & Gillespie '" ~.~ Z ~ ~6 Mr. Norm Viggiano - LR LC. Field ~ CILIESPIE r •uI,vEERS. INC. M AlRrmalive Action Equst Opportrmity Employer Indian River Industrial Contractors, Inc. March 19, 1996 Mr. Douglas E Layrton, P.F. Smith & Gillespie, Inc Post Oflicc Box 53138 Jacksonville, Florida 32201 P.O. Bo. 27086 /Jacksonville, FbriAa X224 L~086 ~~L r (904) 262-2000 -Far Number (904) 2604829 Reference: Wastewater Treatment Plant Expansion Program PH&A No. 9325-2 Engineer's Project No. 8505-17-O1 City of Atlantic Beach, Florida Subject: Proposed Contract Change Order to Delete Painting of the Floor Slabs in Aeration Tanks No. 1 and 2 and Chlorine Contact Chamber Gentlemen: Reference is made to your request to provide a cost proposal to delete the painting of the floor slabs in Aeration Tanks No. 1 and 2 and also in the Chlorine Contact Chamber. We propose to offer the Owner a "deduu" in the amount of Sti,444.24 to delete this work. Therefore, a contract change order in this deduct amount can be prepared and executed upon your acceptance of this proposal. Your review and action on this matter at your earliest opportunity would be greatly appreciated. Thanking you for your consideration in this matter, we remain, Very wly yours, INDIAN RIVER INDUSTRIAL CONTRACTORS, INC. S eve E. am Vice-President SES:rgs cc: Mr. Robert Kosoy -City of Atlantic Beac~t Mr. Carl Taylor -Smith & Gillespie Mr. Norm Viggiano - I.R.I.C -~ -. r~' i- ~ i '~ ~ • ENE ' N~ cS. ,_ Attachment A to Change Order No. 4 tJastewater Treatment Plant Expansion Program S6C Project No. 8505-17-01 Atlantic Beach, Florida DESCRIPTION AND JOSTIFICATION 1. Painting of the floors of the aeration basins and the Chlorine Contact Chamber is currently required by the Contract documents. The floors of these structures are constantly submerged, except for occasional (approximately bi-annual) maintenance. This constant coverage by Liquid minimizes the potential for attack by sewage gas. To obtain cost savings the painting in Chis area is being deleted. The walls of these structures require protective coatings and will be coated under the original provisions of the Contract. 2. The Contract documents do not currently zequize painting of the interior of the concrete block walls of the blower building. The City desires these walls to be painted. Painting is more effective ar_ this time since the facility is not in operation, the blowers are covered with plastic, and the wall mounted components have not been installed, allowing painting behind these devices. Change Order No. 4 Cont'd... SbG Project No. 8505-17-01 Atlantic Beach. Florida CURRENT CONTRACT STATUS GRANGE ORDER N0. 1: $11,967.69 CHANGE ORDER N0. 2: $ 4,633.85 CHANGE ORDER N0. 3: $19,833.77 CHANCE ORDER N0. 4: S(1 490.52) TOTAL AUTHORIZED WORK TO DATE: $34,444.79 ORIGINAL CONSTRUCTION CONTRACT: $4,003,739.00 TOTAL AUTHORIZED WGRK TO DATE: S 34.444.79 CURRENT CONTRACT AHOUNT: $4,038,183.79 March 26, 1496 Page 2 It is further mutually agreed by the CONTRACTOR and the OWNER that the changes when completed by the CONTRACTOR shall decrease the present Contract price, which takes into account any and all previous changes in the original Contract price, by the lump sum amount of One Thousand Nine Hundred Ninty Dollars And Fifty Two Cents, ($1,990.52) and an increase in Contract time for completion of construction of -0- days. ACCEPTED FOR THE OWNER sy: Date: Lyman T. Fletcher Hayor PREPARED: SHITH AND GILLESPIE ENGINEERS, INC. Dou E. Layton Vice President ACCEPTED FOR THE CONTRACTOR sy: Steve E. Swain Vice President Date: 3 ^ Z l -7 (a Date: Harch 26. 1996 CHANCE ORDER N0, 4 Date: March 26, 1996 To Contract dated Hay 25, 1995 between the firm of: Indian River Industrial Contractors, Inc. Post Office Box 23086 Jacksonville, Florida 32241 (hereinafter referred to as the CONTRACTOR) and• The City of Atlantic Beach, Florida (hereinafter referred to as the OWNER) for the construction of: Wastewater Treatment Plant Expansion Program S&G Project No. 8505-17-01 In compliance with Article 13 6~ Article 14, GENERAL CONDITIONS, of the above referenced Contract, CONTRACTOR and OWNER do both hereby agree that the CONTRACTOR shall make the following changes, additions or deletions to the work specified in the plans and specifications, upon the approval of SMITH AND GlLLESPIE ENGINEERS, INC.: 1• Deletion of floor painting in the Aeration Basins and the Chlorine Contact Chamber in accordance with the Contractor's proposal dated Harch 19, 1996 Ln the credit amount of .................................... ........... ($6.444.24) 2. Addition of interior coating of the blower building Sn accordance with the Contractor's proposal dated !Barth 20, 1996 in the additive amount of ..................... ................... 54.453.72 TOTAL DEDUCTIVE CHANGE ORDER NO 4: $1,990.52 sR CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: F.tlantic Beach Wastewater Treatment Plant Er.pansion - Change Order #4 SUBMITTED BY: Robert S. Kosoy, Director of Public Works~~L~i DARE: April 10, 1996 BACKGROUND: Painting of the floors of the aeration basins and chlorine contact chamber is currently required by the contract documents. The floors are constantly submerged which minimize the potential for attack by sewage gas. To obtain cost savings, the painting in this area is being deleted. The contract documents do not currently require painting of the interior concrete block walls of the blower building. Painting is more effective at this time as the blowers are covered with plastic and the wall mounted components are not installed, allowing painting behind these devices. 1. Deletion of Floor Painting ................$6,444.24 2. Addition of Interior Paintinq .............$4,453.72 TOTAL DEDUCTIVE CHANGE ORDER NO. 4........$1,990.52 RECOMMENDATION: Accept Change Order No. 4 In The Deductive Amount Of $1,990.52 ATTACHMENTS: Letter Dated April, 3, 1996 from Mr. Doug Layton, P.E. Five Copies of Change Order No. 4 REVIEWED BY CITY MANAGER: AGENDA ITEM SMITH AND GILLES PIE ENGINEERS. INC. POST O~P~CC BO%5J1]B JACM S(JN VILIE. fIOFIOA j2201 19081 :' < 3"69 50 :,;~I it 3, 199v Mr. Robert S. Kosoy, P.E. Director of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 oolx;tns E. urroN. P.E. VICE PRESIOEM .II'~ ~~ i__s 'I -. I Subject: Proposed Change Order No. 4 Wastewater Treatment Plant Expansion Program SfiG Project No. 8505-17-01 Atlantic Beach, Florida Dear Hr. Kosoy: ~ ~ ' i~' L~Ii L%i Enclosed please find five (5) copies of proposed Change Order No. 4 on the subject project. This change order is in the deductive amount of $1,990.52 and provides for deletion of the painting of the floors of the aeration basins and the chlorine contact chamber and the addition of painting for the interior of the blower building. It is necessary that the City of Atlantic Beach execute all copies of the change order in the space provided. Upon execution of the change order, distribution should be as follows: 1. Two (2) copies for C-he City of Atlantic Beach files. 2. Two (1) copy for the Contractor, Indian River Industrial Contractors. Inc. 3. One (2) copies for Smith and Gillespie Engineers, Inc. If you have any questions about this change order, please do not hesitate to contact us. Sincerely, SMI D GILLESPIE ENGIN/EERS, INC. t ~C.~ Dougl~layton Enclosure cc: Mr. Jim Jarboe, City Manager, (w/o encl.) Mr. Tim Townsend, Utility Plant Division Director (w/o encl.) Mr. Steve Swain, Indian River Industrial Contractors, Inc. (w/o encl.) Mr. Carl A. Taylor, S6G Resident Observer (w/o encl.) Change Ordar No. 4 Cost Aevlew Aestewatez Treatment Plant Expansion SbC Project No. 8505-17-01 Atlantic beach, Plrrids April 26, 1995 Item No. 1: Delete floor painting of Aorntlon Tanks and Chlorine Contact ?enk 24,200 SF Aeration, 2,900 SF CCG 2 men @ $15.00/hr. x 3 days x Shre/day - $ 720.00 Neterial: 350 gel @ $14.75/gal. - $5,162.00 ~uipment: $100.00/clay x 3 days .. S 300.00 a/t $6,182.00 Painter OH6P x 1.1 Total. Eetimatad Cost $6,800.00 Vi Contractor Proposed Deletion $6,444.24 Item No. 2: Paint Interior of Blower Building walla - 4,658 SF, Ceiling - 1,749 SF bor' 2 men @ $15.00/hr. x 6 days x 8hra/day - $1,440.00 Heterlal: 31 gal @ 22.00/gai. - $ 682.00 tape, visqueen $ 200.00 Eauloment_ $100.00/day x 7 deye ~ S 700.00 e/t $3,022.00 Painter OH6P x 1.1 e/t 53,324.00 Cen Contrutor OH6P x 1.15 Tocal Escimeeed Coac $3,823.00 va Contractor Extra Proposed ($4,453.72 - 589.00) $3,864.72 Smith snd Cillecpie Engineers, Inc. AYh'-26 -:Jb tly'SY fKVM' SMILM /~NV V~LLG ~r a. •~ ~~~•~-.oau. ,.,~~, SMITH AND GILLESPIC ENGINEERS. INC X051 O~r¢cn ~Laiae JAChSpNVLL~f_]LOOrUw ])?O, f90~~ ]wJ'e 930 April 26, 1996 OOUGIASE U~'TDN.-E. et[ reew(er Mr. Kober[ 5. Kosoy, P.E. Dlrectoc of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Subjecc~ cost Eetimece Proposed Change Order No. 4 l7asteveter Treatment Plenc Expansion Program S6G Project No. 8505-17-O1 Atlantic Beach, Florlde Dear Hr. Kosoy: Attached please find our cost estimate for the Mork covered by proposed Change Order No. 6. This is provided at the City'e request for ceslparison vieh the Contreccor's proposal. Pleese note the Contractor has offered to reduce the amount for painting the interior of the blower building by $589.00. Thic inczoases the total credit value of Change Order No. 4 to $2,579.52. The Goncractoz vanes a deciclon on deletion of the floor painting no later than Tuesday to alloy the start of the Snstallation of the aeration equipment. If you have any questions about this matteY, do not hesitate to contact us. Sincerely, SMITH AND CILLESPIF. ENGINEEKS, INC. Douglas E. Layton Enclosure Hr. Jim Jarboe, City Manager - v/ enclosure Mr. Carl Taylor, S6C Reafdent observer v/ enclosure CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: F.tlantic Beach Wastewater Treatment Pant Expansion - Change Order #ti SUBMITTED BY: Robert S. Kosey, Director of Public Werks ~~ DATE: April 10. 1996 BACKGROUND: Painting of the floors of the aeration basins and chlorine contact chamber is currently required by the contract documents. The floors are constantly submerged which minimize the potential for attack by sewage gas. To obtain cost savings, the painting in this area is being deleted. The contract documents do not currently require painting of the interior concrete block walls of the blower building. Painting is more effective at this time as the blowers are covered with plastic and the wall mounted components are not installed, allowing painting behind these devices. 1. Deletion of Floor Painting ................56,444.24 2. Addition of Interior Paintinq .............$4,453.72 TOTAL DEDUCTIVE CHANGE ORDER NO. 4........$1,990.52 RECOMMENDATION: Accept Change Order No. 4 In The Deductive Amount Of S1,990.52 ATTACHMENTS: Letter Dated April 26, 1996 from Mr. / Doug Layton, P.E. Five Copies o Change Order No. 4 REVIEWED BY CITY MANAGER: C. AGENDA ITEM NO._ 1 ', ~ ~'`. ~ ;, ` f E ~. ` CITY OF ATLANTIC BEACH SPECIAL CALLED MEETING APRIL 30, 1996 - 7 15 PM Call to Order Action on Change Order No. 4 on Atlantic Beach Wastewater Treatment Plant expansion project 2. Authorize execution of contract with Eder Associates for engineering services for final design, permitting, construction documents, and bidding phase of Buccaneer Wastewater Treatment Plant Expansion 3. Any other business Adjournment CAI'TE4l. IM1IPROVEM ENT PROD F.Cf SG fUS REPO/RT SUBMfI-1'ED Bt': ~~~~'~/z( - ROBERT S. KUSO\', P.E DIRECTOR OF PUBLIC WORKS CAPITAL IMPROVEMENT PLAN PROJECT STATUS ON APRIL 12, 1994 I NEW Wf: LI.CONSTR UCTIO\' \4 ATIiR I 11M LUCAS COORDINATED N'1IH AN'K TREATMENT PLANT K' INDUSTRIES (WEEK OF 3!17/96) 10 ASSURE INSTRUMENTATION MODIFICATIONS AT WTP 1 WfRF-_ CONSISTENT WITH EXISTING EQUIPMENT. ? WATER & SEWER IMPPOVEMENTS 2 CONSULTANT RESPONDED TO OAK HARBOR COMMENTS FROM RESD ON SEWER PERMIT ON APRIL 3, 1996. 3. WATER METER MSTALLATION AT 3. STAFF HAS COMPLETED CITY FACILITIES PRELIMINARY INVENTORY OF LOCATIONS AND WILL REVIEW 4. CORROSION REDUCTION UNIT FOR 4 WILL BE COMPLETED AS PART OF WATER SYSTEM WATER TREATMENT PLANT IMPROVEMENT PROJECT AT ASSISI LANE, WHICH BEGAN ON JANUARY 16. 1996. 5. WATER & SEWER IMPROVEMENTS 5. CONSULTANT RESPONDED TO BEACH AVENUE COMMENTS FROM DUVAL COUNTY PUBLIC HEALTH UNIT ON APRIL I0. 1996. 6. WATER MAIN UPGRADES VARIOUS 6 THE WATER MAM UPGRADES LOCATIONS WITHM THE STORMWATER BASINS OF PROJECT NO. 12 WILL BE UFSIGNED AS PART OF PROIECT NO. 12. THE OCEANWALK WATER LME PROJECT WILL BEGIN THE WEEK OF APRIL I5, 1996. 7. SEWER REHABILITAITON.4TI,ANTIC 7. THE SEWER REHABILITATION WORK BEACH & BUCCANEER SYSTEMS W ITHM THE STORMWATER BASMS OF PROJECT NO 12 WILL BE DESIGNED AS PART OF THAT PROJECT. SHERRY DRNE SEWER SLIP-LMING AND SYLVAN, DAVID, POMSETTIA & STURDI VANT SEWER COMPLETED. SALTAIR PROJECT IS 73%COMPLETE. 8. NEW MASTER LIFT STATION 8 THIS PROIECi WILL BE DESIGNED BUCCANEER WASTEWATER PLANT AS PART OF PROJECT NO. 9. 9. FACILITY IMPROVEMENTS 9 EDER ASSOCIATES SELECTED AS BUCCANEER W ASTEU'ATER PLANT DESIGN ENGMEER AT SPECIAL MEETING ON MARCH 1 I, 1996 AND CONTRACT TO GO TO COMMISSION ON APRIL 22. 1996. I O. SULPHUR DIOXIDE 10 COMPLETE INSTRUMENTATION B CONT ROI. I I. INFLUENT FLOW METERS I I. THIS PROJECT WILL BE CONTROLS INCORPORATED INTO PROIECi NUMBERS 12 STORMWATER MASTER PLAN I? SURVEYORS SETTING CONTROL CITY-WIDE IMPLEMENTATION I POINTS THROUGHOUT CITY AND NEED ACCESS TO GOLF COURSE MEMO To: Mr. Jim Jarboe, City~~M~~~~er From: David E. Thompso~i;"Director of Public Safety Subject: Vehicles for Auction Date: April 17, 1996 Today, I went to pubhc works and physically checked each VIN number on vehicles to be auctioned. 1 found that there were throe (3) 1989 Ford Crown Victoria police cars that were not on the surplus property list, but they are stripped out and ready for auction. VIN Numbers 2FABP72F7KX176202 2FABP72F7ICX 176204 2FABP72F7KX176206 Each of these cars is worn out, and the City has no use for them at this time. Relative to the Police cars, I have contacted Ms. Lavake and suggested that she contaa some companies that buy used police cars. There are several compaties that specialize in this area, and they are speciScally interested in used Police cars. This may be more profitable than auction for them. ~ L CITY OF r~tlartte b"rack - ~lo:ida 800 SEMINOLE ROAD - ---- - - ATLANTIC BEACH, FT.ORIM J22315445 TELEPHONE 191M124x5800 ~~ EAx ~9op 24x5805 April 17, 1996 M E M O R A N D U M T0: Jim Jarboe, City Manager FROM: Joan LaVake, Purchasing Agent RE: REQUEST THAT THREE (3) ADDITIONAL VEHICLES BE DECLARED SURPLUS It is requested [hat the three (3) City vehicles referred to in the attached memo from Director David E. Thompson be submitted [o the City Commission that they may be declared surplus and thereafter sold a[ auction or disposed of as junk. ca/ n/1996 13:56 9Ca_9_at06 GEE 8 JEwSpr~ PAGE 12 AMENDMENT NO. ~ TO a AGREEMENT FOR PROFESSIONAL SERVICES FOR ~iASTEWATER SYSTEM BXPIINSION/OONSOLIDATION CITY OF ATLANTIC BEACH, FLORIDA Replace the Agreement for Professional services for wastewater System Expansion/Consolidation dated Aprii l0, 1990 with the attached Agreement dated December is, 1990. 64/17/1996 13:58 9042924--2y06 GEE 8 JENSON ~a3fI19IT „A~~ HASZS OF COxFENSATION ITEx EOORLY RATE (1990-1991) SENIOR PRINCIPAL $150.00 CLIENT xANAGER 109.00 PRQ7ECT NANAGHR 55.00 SENIOR ENG-ARCH-PINK 80.00 ENGZNEmt-ARCSITHCT-PLi1NNER 65.00 TECFRfICZAN ~ 60.00 SENIOR DRAFTER 57.00 DRAFTER az.oo FIELD REPRHSENTATZVE 57_00 SHCRETARY 26.00 RESF.ARCB CONSQLTANT 45.00 CADD i~IORR STATION 24.00 PERSONAL COxPOTER 8.00 coxPDTER TECHNICIAx 57.00 GEE 8 JFnSON f.ptia. ~. .,<.,e..~~ Ap.vra tr PAGE 11 A. ~'~ 04/17/1996 13:58 9042924206 GEE 8 JENSCra .; ^ J~ City of Atlantic Beach Attn: Kia Leinbach December 18, 1990 - Page 6 ~,tifications and Additions to Existing Structures Because of the Engineer's many years of background and experience in design and construction, the Engineer is qualified to sake recoaaendations and designs which, in the Engineer's opinion, will asst the needs of the situation. These services will be perforaed tp the best of the Engineer's skill and ability and conlensurate with the economics of the situation. Although the docwraented components of the existing structure to be modified can be analysed, the actual components of the existing structure cannot be fully determined because the Engineer was not present during fabrication or construction. cceotance Acceptance of this proposal may be indicated by the signature of a duly authorized official of the owner in the space provided below. One signed copy oP this proposal returned to the Engineer will serve as an Agreement between the two parties and as Notice to Proceed. This contract will be binding on the parties hereto and the parties' successors and assigns. Should this proposal not be accepted within a period of sixty (60) days from the above date, it shall become null and void. CZTY ATI~N~Y,C BEA H GEE & JENSON E-A-P, INC. /\ / on. 'illiam I. ul i d, J ; James s. Enq~ sh, P.E. Mayor ~ Senior Vice resident ~ ~ a ~~ Da e APPROVED AS TO kclFiM AND CONTENT City/~torney i - z 8'- 9/ Date ~~ Date F'AUt 1 tl GfF F Jf NSON F1~~~P.s wiwiacp. ry.,oy .Y Eai17/1y56 13:58 50a252a[C~6 r,EE t: Jtu~+ PAGE 09 0 City of Atlantic Beach Attn: Kim leinbach December 18, 1990 - Paqe 5 ~.J the Owner for any portions of damages arising out of any error, omission, and/or negligence of the owner. imates Since the Engineer has no control over the cost of labor and materials or over competitive bidding and market conditions, the eatibates of wnstruction cost provided for herein are to be made on the basis of experience and qualifications. Accordingly, the Engineer does act guarantee the accuracy of such estimates when compared to the Contractors' bids or the project construction cost. Terminati~ This Agreement may be terminated by either party by giving thirty (30) days advance written notice. The Engineer shall be paid for services rendered to the date of termination on the basis of a reasonable estimate of the portion of services completed prior to termination and shall be paid for all reasonable expenses resulting from such termination and for any unpaid reimbursable expenses. own and se o Doc Being it is the requirement of the governmental agency for whom this work is being perforaed, drawings and specifications for this program are to be the property of the Owner. However, the drawings and specifications shall not be used by the Owner on other projects, for additions to this project, or for completion of this project by others, provided the Engineer is not in default under this agreement, except upon notification of the Engineer. The Engineer shall not be liable for use by the Owner of said plans and specifications for any purpose other than intended by the tertas of this Agreement. Submission or distribution to meet official regulatory requirements or for other. purposes in connection with the project is not to be construed as publication in derogation of the Engineer's rights. Gff 6 JFkSON knanv, ..c•r.ecy tq.~rt w ©a/17/1'~% 1:58 S~Q T:_'4 pt, 5EE E JE~~~C++ PA6E 08 0 City of Atlantic Reach Attn: Kim Leinbach December 18, 1990 - Page 4 findings of any Court concerning the adequacy or inadequacy of the Pee. Such fee is to be paid at personnel costs times a factor of 2.85 by the Owner regardless of the decision of the Court. Resident Project Services On any project for which construction drawings and specifications were prepared by the Engineer and a certification of construction is required by a regulatory agency, the Owner shall employ the Engineer to perform resident project servixs !or observation of the construction work. Unless the Engineer is engaged for resident project services, they will not be in a position to certify the work to those regulating agencies having jurisdiction and requiring certification. Project representation may require one or more full or part-time project representatives, depending upon the requirements of the project. The project representative will endeavor to provide protection for the Owner against defects and deficiencies in the work of the Contractor. However, the furnishing of resident project services does not guarantee the work of the Contractor, nor assume liability on the part of the Engineer for job safety or the performance of the Contractor. Insurance The Engineer and Owner shall. each effect and maintain insurance to protect themselves from claims under worker's compensation acts; claims for damages because of bodily injury including personal injury, sickness or disease, or death o! any of their employees or of any person other than their employees; and-from claims for damages because of injury to or destruction of tangible property including loss of use resulting therefrom. The Engineer shall have and maintain, and provide proof of professional liability insurance commensurate with the value of the project and of an amount and by an insurance company acceptable to the Owner. The Engineer shall be liable and agrees to be liable for, and shall indemnify, defend and hold the Owner harmless for any and all claims, suits, judgments or damages, losses and expenses including court costs, expert witness and professional consultation services, and attorneys' fees arising out of the services performed by the Engineer, the Engineer's errors, omissions, and/or negligence, or those of any and all sub- consultants. The Engineer shall not be liable to nor indemnify GEf 6 )E~+SOW ~ •. r,...-~ ..,~iwp~fy, ny„~.; ,.,~ Uai P/1996 13:58 50x2924206 GEE & JEr~SCx~ pq~ 87 city of Atlantic Beach Attn: Kim Leinbach December 18, 1990 - Page Invoices for services rendered are prepared monthly and are due and payable within thirty (30) days Eros date of the invoice. payments which are not received within sixty (60) calendar days from the date of invoice will be considered sufficient cause for Engineer to discontinus performing and providing services until payment in full is reaeived. If Engineer is required to take action to collect past dun invoices, the Owner will pay all legal fsss and ousts. should a court decide upon payment of these invoicse the prevailitsq Party shall receive payment of the Attorneys fees. This contract shall be governed by the laws of the State of Florida, and the appropriate venue for any actions arising out of the agreement would be Jacksonville, Florida. Y! there are items that must be sublet, confirmed, certified or updated, the Engineer shall order the work with the Ovnar•s approval, and the subcontractor shall bill the Owner directly. The Owner aunt make payments in accordance with the terms on the invoice in order not to stop the work. If the Engineer fs directed by the Owner to handle the subcontract for the owner, there will be a fifteen (15) percent charge for handling. The invoice must be paid within ten (10) days. In the event the Engineer is involved in providing services to assist the Owner in applying for and processing applications or permits, the fee for such service will not be related to final approval or denial. All application or permit fees to agencies, associated with documents submitted by the Engineer on behalf of the owner, shall be paid directly to the agency by the Owner. Litigation Fees The Engineer shall be paid for professional services in preparation for and/or court appearances, a fee equal to personnel costs times a factor of 2.85 plus reimbursement of direct nonsalary expenses, including, but not limited to, automobile travel at 50.33 per mile, commercial air travel at cost, long distance telephone, subsistence, printing and reproduction. Tn the event the Engineer is involved in litigation as an expert witness or in any other professional assignment connected with litigation, the fee for such service shall not be related to the GEE 6 JENSON (n(f.r.r.:cni~i~ rxvv.i y. ~ ti Ua/P~1596 13:56 5ba252a206 GEE ~ JEI~EH ~3 1 0 City of Atlantic Beach Attn: Kim l.einbach December 18, 1990 - Page Items to be Furnished b~ Oyster At No Expense to the Engineer Assist Engineer by~furnishinq, at no available pertinent information inclu perait application and governmental other data relative to performance of project. PAii~ bb cost to the Engineer, all ding previous reports; all inspection fees; and any the above services for the Designate the City Manager to act as the Owners representative with respect to the services to be performed under this Agreement. The City Manager shall have complete authority to transmit instructions, receive information, interpret and define the Owner's policies and decisions with respect to materials, equipment, elements and systems pertinent to the Engineer's services. The time o! performance shall commence on the date of this agreement and shall end 18 months after the completion of construction of all facilities required to implement the owner's improvement program. Fees to be Paid The Engineer shall be paid a fee for professional services rendered under this Agreement based upon the attached rate schedule (sse Exhibit "A"), unless the Owner chooses to negotiate a lump sum amount. The lump sum amount shall be mutually agreed upon. The rates shown in Exhibit "A" shall remain in effect until June 1, 1991, at which time they shall be increased by a percentage equal to the increase in the Consumers Price Index calculated by the United States Department of Commerce for the preceding calendar ye~r_ The rates shall be adjusted in the same fashion each subsequent year. Zn addition to the fees so calculated, the Engineer shall be reimbursed for direct non-salary expenses, including but not limited to, data processing, equipment rental, automobile travel at $0.33 per mile, $0.55 per mile for tour-wheel drive vehicles and trucks, commercial air travel at cost, long distance telephone, subsistence, printing, reproduction, and all applicable Florida sales taxes. GEE 8 JFNSON Fr.G•..a.• a~n~KN ry.~y, ~c X4/17/1996 13:58 5U4292s_G6 GEE c .J~r:~Uf~ FAGE 05 r.~ f~iJEN^sON ~' December 18, 1990 City of Atlantic Beach 716 Ocean Street Atlantic Beach, Florida 32233 Attn: Mr. Kim Leinbach, City tianager Re: wastewater Syste~e Expansion / Consolidation Gentlemen: we are pleased to submit the follwing proposal for professional services in connection with the consolidation o! the Buccaneer and Atlantic Beach wastewater systems and the expansion of the consolidated systems to serve the estimated ultimate needs oP the combined service area which shall include those areas as far north as the Community of Mayport. Gee 6 Jenson Engineers-Architects-Planners, Inc_, hereinafter referred to as the Engineer proposes to lurnish professional services for the City of Atlantic Beach, Florida, hereinafter referred to as the Ovner of the scope outlined below for the fees stipulated herein. Scone of Services The Engineer will provide those services required to consolidate the Buccaneer and Atlantic Beach wastewatez systems and to expand those systems to provide capability to meet the ultimate demands which may occur within the systems service area (The Program). Authorization Each major task or project, within the scope oS this Agreement, which the Owner wishes the Engineer to complete will be defined in a task authorization. Each task authorization, after execution by both parties to this Agreement, shall becone a supplement to and a part of this. Agreement. ~ 190 Ocuo.f roaC - $u~e Jf 0 • JaU.sa~vinc, FbfAS 37716 •90~/29G-7500. fAlc 9p~/796-6018 s s sss$ag asgss o ~~s~~~ ~~~~~ :.:.~ ~x».:» ~Y IOO INrI1~NN OON~~ ~@ Wg a ~j W ~W ~I ~IO~0000 00000 ~~ ~8 W~ tl6 fa d OO~NOO O Nr• 4g ~I~~) s ZO ~ pppp Ntl~Of• ONtl~tl W mF ~~ IWMI' tl~~ N~1 N ~ tl O O N ~~ n Izslocooo~ ~oooo aR ~ ~ ~ ~ a W ~~ 3 ~ ~~ ~ N ~; ~ F ~ ~ ~U ~ ~ U m ~ ~ C K 4 ~41 ~~ ~mUDYi is af72 ~-~]t$ gasses s ~n~~~~ ~~a»~ I ~~ Ia Is ~N V a o ~ ~r ~~~~~'~ N a 0 O ~~ ~~ :~~~~8~ R2essaee ~ oo_eo~~~ ~~j;t StfJ ~~~R~~~~ N N W U A 9 i 'ae{j ~~~~~~~ ~l~l 3 W p~~ F i ha 39Cd re7SV3C ? 33~~ 90Lht6ZOd6 BS~ET 966t/[1/b0 S a L 888$88 88888 ~~h~h~~~ ~~~~~ ~ rMM M~MgA ~O IUp IN~17~NN eON~f R ~O{ ~F Naj W Z e U I ~ I O~ 0 0 0 o O o O e 0 N~ ^ 6 oe~NOO o N~~ ~~ ~~_~~ s so U W 41 O ~ OY~ 1 2 g g I tl tl R e~~ O ~ tl~ 0 Ygg W W A mF O I N r~ N r N ' O O~ N i4O~ (zglooooo~ ~eooo n~ a ~ ~ E ~ Syr ~ ~ QC i i E W a ~ ~ O ~ o : ~ UU '~ ~ i Um U a2 O¢ ~ ~ zQ M +}~ ~ 6~W ~M ~C~ ~Cl ~~ ~OU~WLLOZ_~]1V $8gs$$ $ ~~~~~ • IR la I Y N i U i e ~~~~~ Ili V ,8$ $$$$Ms M~ M~~»~ 19 F $ O ~ 8 q $ oo~eo rS ~n~ n ~~~~ iii ~~~~~___ a B U G ~~ i ~~~~~~~~ I&I W W E0 39vd rOSrr3f 8 339 90ZVL6ZD06 BS~Ei 966T/LT/c0 p4/ P/ 1995 1 3:58 April 17, 1990 9042924205 GEE E JErISOr~ Robert S. Kosoy. P.E. Diredor of PuWIC Works City of Atlantic Beach 1200 Sandpiper Lane Atlanbc Beach, FL 32233381 Subjed: City of Atlantic Beach Engineedng Cost Proposal Beach Avenue WaUdSswer - G6J No. 88-278 Oak Harbor Water/Sevrer Rehabilitation - GRJ No. 90-285.50 Deer Bob: PAGE 02 GEE E JEN~.,ON Ene,ner~-Md+recie~HSnen. Inc W 52 Phfi% M~w~Y. St/Ii ~ Jsckanwas. Flalea 37158 Tekpv» (9M) zsz-eorr Faz (1701) 292~~2(18 As per our rr7eetir7g yesterday, we have prepared an •ngk7eerirp cost estimate for fstal7ia7g the projed documenU (updsbng of technical specibcatbns/generel wndibor7s, ate.), handling the bidding process arW P7B the wrtsbtrCtion edn7:7'atretion services. The costs ae based on the Cily providing full time resident obaervatlon services and fns City providing us with copks of the deity field repoRS. Tne Clty Inspedor will handle the day to day issues relatetl to the wnsburiion projsd and we will only be on-site es requked to perform the FDEP Cer6ficatbns. The engY7sanvrg services will W performed under our e7dating wntinuirg engineedng services wnlrad, which h encbsed The engineering fee is es follows @l3achAvenus Water/Sewer 1. Updste Design Dotumentsl5ped8tabons 57,000 2. Biddir7g Services 5,855 3. Cor7sauction Administration (No On-Slte Observaton Ssrvkes) 10.785 4. Reimt7ursades 2300 f 20.748 Oak Harbor Water/Sewer RehabNaatan t. Update Design Documer7tslSpecfications 51,030 2. Bidding Services 5,855 3. Comtruction Administration (No OnSite Observation Services) 10.785 !. Reimbutsables Z.~ ft9,g78 We have encbsW a demBed breakdown of the fees for your review. We have kept the foes to a m'remum, but hots pro)ects are eneapated W cast epprmOmatety (2,000,000 in construction costs and wilt substar7tielty ailed the resida7~ n the area due to Me amount of e7astirg ueliees/pavirgAandscegng ~ the area These projects will require signilicent bms by the Cnry and the Consultant to ensure publle safety/wnrenience erW owrell contractor quality performance If you hew any que5tlonS Or require additional intarmabon, please edvtse. Ve trulyyo4urs~ -`"~ 1 Jo .Collins, Jr., P.E. Water/Wastewatsr Manager JEC:ed cc. Jim Ergksh CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: ENGIClEERING SERVICES FOR BEACH AVENUE AND OP.K HARBOR WATER AND SEWER SUBMITTED BY: Robert S. Kosoy, Director of Public Works~t%/~{~ DATE: April 17, 1996 BACKGROUND: In order to complete the Beach Avenue Water and Sewer Extension and the Oak Harbor Water and Sewer Rehabilitation engineering services will be required from the design engineering firm of Gee b Jenson. It is proposed that onsite observation services will be performed in-house and no fees were requested for those services. The Total Engineering Fees Are As Follows: - Beach Avenue Water and Sewer ................520,748.OG - Oak Harbor Water and Sewer Rehab............519,978.00 These estimates are below the amounts anticipated in the Capital Improvement Program estimates. RECOMMENDATION: Accept The Proposal From Gee 5 Jenson ATTACHMENTS: Proposal ( ) REVIEWED BY CITY MANAGER: ,/ AGENDA ITEM N0. Matching funds for this project will come from Project Generated Income and contraband forfeiture funds from the Police Department budget. t__ ,_ The Department would like to pursue the acquisition of laptop computers for the top administrative officers. These individuals wuld eliminate data entry, copying costs, and a great deal of wasted time by utilizing laptop computers that are compatible with the networking software. This would also provide them with the ability to carry vast amounts of information and data in a compaa form that could be easily analyzed and manipulated on a timely basis. Line Item Requests for ADP Item and Sm~ires Operating Capital Outlay for ADP Items: 4 Workstations @$1,500 56,000 1 Dedicated PC/Comet Server 51,500 I Laser Printers @$1,500 $1 500 I Commercial DM Pntr @$ 800 5 g00 Er<penses: Consulting Services for equipment selection and bidding S 500 Installation of software and equipment 52,750 Connection and programing with Jacksonville Computer including coordination with Jacksonville, dedicated line, installation, emulation software $4,453 ink Jet Printers @$300 5 900 Misc. Operating Supplies including memory upgrades for fileserver and workstations, furniture, wiring drops for additional workstations, surge suppressors, software rights for additional workstations, property management software, etc. $1,597 Grand Total 520,000 All systems will have a one year warranty on all parts. The listed prices are estimates. purchase will include setup and delivery in addition to the equipmenrt and network wiring necessary to accomplish project objectives. All purchases will be made consistent with all federal, state, and local laws. not communicate with WordPerfect, Quattro Pro, or other software programs that are necessary for everyday operations. A few supervisors have purchased their own laptop computers to address these problems, and they have found them to be invaluable tools. Program Description The Atlantic Beach Police Department will be addressing the problems noted above in several ways. The department will add a workstation for the Director of Public Safety, and the existing workstation at that location will be transferred to the Records Division where it will be used for word processing. A workstation will be added for the detective in criminal investigations that will meet the standards set by F.D.L.E. for their violent crime data system, and the existing workstation will be transferred to Narcotics. Two (2) workstations are also planned to be added to administrative and records offices in Public Safety, and a separate computer will be dedicated to function as a communication server to conneM the network to the Jacksonville Mainframe. Printers will be added including a commercial grade Laserlet printer for administration, and a commercial grade printer for the communications division. An additional three (3) printers will be added to offices with specific needs including privacy concerns. Upgrades are planned for the file server to increase its efficiency and speed, and at least (2) more workstations (older ones) will receive memory upgrades. Probably the single largest increase in the operation of the system will be connecting to the Jacksonville Mainframe computer system. The department has already obtained permission from Jacksonville to do this, and we need the funding to provide for a dedicate line between our networks. We will also need programing and emulation software to assure that the systems will "talk to each other" without creating any problems for one another. Miscellaneous expenses are anticipated in several areas. To make the workstations function on our existing network, we will be required to purchase boards and software rights. Additional software programs and programing are needed for installation, property management, E-mail, outside access, wire drops, etc. Some office furniture will be needed to accommodate the new workstations and equipment. To address data transfers with supervisory personnel, the purchase of laptop wmputers are rewmmended that will allow administrators to download information as necessary, and to dump their projects and reports into the network without duplicating efforts and requiring data entry. To accomplish all of these objectives, the Police Department will need some professional guidance in data processing. It is expected that the Department will use the vendors who installed the existing software, and who are currently on contract to provide system management and support. This company is familiar with the existing system, and their staff has the knowledge and expertise necessary to enhance the operations. D Program Data Problem Identification The primary purpose of this project is to provide systems improvements for the Atlantic Beach Police Department, as provided under program area 15B. Specifically, the funding is necessary to further upgrade the information management in the Department of Public Safety. In 1994-95, grant funding (95-CJ-2P-04-26-02-107) was obtained in this program azea to provide for the centralization and improvement of the information in the Police Department. It was recognized at that time that the records of the department were largely fragmented and unavailable to officers and investigators on a timely basis. A strategic plan was developed and implemented to address these needs and concerns. Under the 1995 grant, workstations and software were added that now provide access to virtually all criminal records within the department. A file server was purchased and loaded to centralize and standardize all records and software. This project included the purchase of computer wiring, hardware, software, and programing. The Police/Fire network was connected to the City Hall computers in the Fall of 1995, and this has provided Police Department staff access to a variety of records that can be important in investigations. Current Problems There was not enough funding to accomplish all of the work identified in the original project. Instead of purchasing new workstations in all of the needed areas, some older computers are being utilized that aze very slow and have limited capabilities. Some key personnel do not have access to the system without going to another office or borrowing another staff member's workstation, and some data processing equipment actually belongs to individuals who have purchased their own equipment while waiting for department funding. The printers on the network are not commercial quality printers, and they are constant maintenance problems. The network connects to our City Hall system, but it does not access Jacksonville's mainframe computer which would greatly enhance our information processing. With access to Jacksonvile's computers, we could check for local warrants, check jail records, search for local criminal histories, check on local incident and arrest reports, and access F.C.I.C./N.C.I.C. At the present time, such seazches require telephone calls that are time consuming, and often too slow for street officers in need of information. There is a great deal of information that is being collected and processed, but often it is not available, or it has to be duplicated or entered into data systems by data entry clerk. At times, the data has to be reduced to written paperwork simply because their is tto electronic medium available for it. One reason for these ongoing problems is the lack of portable workstations or laptop computers. Although our department uses Tandy Laptops to compile reports, they are not wmpatible with office software, and they lack the capacity and processing speed to handle big projects. They do not allow for the transfer of data from the network to the laptops, and they do CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Grant Application for Federal Funds SUBMITTED BY: David E. Thompson, Director of Public Safety DATE: April I5, 1996 BACKGROUND: Each year for the past five years, there has been federal funding available for Drug Control Programs, and for Systems Improvements. This money is actually administered by the Department of Community Affairs, and it has been used to fund such projects as the original set up on the Donner Community Center, the training and equipment SWAT and for Drug Task Forces, and the networking and computerisation in the Department of Public Safety. The grants require a 25% match on the part of the City. The 1994-95 Grant was used to put together the information management system at the Police Department. A network was created that geatly expanded our information system and the accessibihty of information to all Police Officers. However, the funding was not adequate to cover all of the system improvements that were necessary. Although the improvements were substantial, there are additional additions and upgrades that are desirable. Additional workstations are needed, and some older ones need to be upgraded to handle the demands of the system. Commercial quality printers are needed, and the connection with the Jacksonville Mainframe computers needs to be accomplished. I contacted the Department of Community Affairs last year and requested additional funding for this project. They were able to identify funding that was not spent during the 199495 fiscal year, and they have approved it for this project. The Police Department is seeking Commission approval for the grant application which will have to be signed by the Mayor. The City of Atlantic Beach will have to commit $5,000 to the project, and the Department of Community Affairs will provide another $15,000. I suggest that we utilize contraband forfeiture funds for this project...specifically, we would Gke to use Project Generated Income from our existing grant. To clarify this, the matching funds would come from drug seizures, and not from General Funds. RECOMMENDATIONS: We recommend that the City Commission approve the grant application for the $15,000 to be matched with $5,000 of Pohce Department funding. Attachments: Program Data explanations from the grant ap lication. REVIEWED BY CITY MANAGER: ~~ AGENDA ITEM: ~TAIE URM FIRE AND CASUALTY COMPaNV, BI°mltrlptm. IBnOIs 'nb ceN1iJ5 Urel ^ 51 ATE FARM CCNEML INSURAN(:E COMPANY, BbOrNrxJim. a1nOb rm~ree IIro rolbw:g FOIkYMIder Id IM nnrerapes IndKated babes: ~y mR7E4 a. navyn Dn[iTI.TGhN Nanr of poscyholdnr P.O. 8070 (~0} ~ ~ _ - AIXYess ul pdkylwtdar JAGY90NVl:L.Fi, FL j2236-6803 - 5910 }IMY. I,VS. J~CY90NVIl,i.G FL 2~4 - L^atton of dperaliorb DewlWion of dparetbna dKes :atad Uel°w Nva oam blued to trle G°IkY11Ob°r Iv the poacy pcTi°ds ahw+n. TM InSUrerwe aov:rrt,.d in Ihesa poud.= k sub~eq to es the tem. TM t l b p c a ms. exce»~an. and corbnlms of ttxlse polcles. The I:r+ls yr eebicry ahov.n mey have been reduead by arty H POLICY NUMBER TYPE OF INtVRANCE POLICY PERrOD ~Necww Deb lapkadon Date LIMIT! OF LIABILITY (•r beylnniny °I PdtCy parfod) BODILY WJURY AND CortprehOnsh'° 0 1 cJG •~ 0 1 / i~97 ~ '~ `~ MOI'ERTY DAMAGE . ..... ., .. . ,.... eusiness~anmr .................~ ~-i~-7_1.9g447 .................. TIYa :xWeroa Irrfudes~ ~ Produces • CorrY11•ted Operatlms D carla.awd Lleblily Q UMar¢olxM Hezerd CuvaaDD iedtOuunante f ~1-OODr000 D M~ : z,ooo,ooo ~ Advonlaing alvr cserwa~e9ete ^ Eaphein Ila:ttd CCVarepe ProdllGte • G°rrtDleled S ~ 3~ l ^ Caerpae Heterd Carerape . -- e Opw•I:en• Appoga ^ Oerurel AD¢epete L1mM eP{Ilee to cede prdj•ct ^ _ ) PR(7PFRTV DAMA~ POLIOY PERIOD BODILY MLURV AN[ EXGE55 LIABl7I Y EflBetlre DeM B.prelEon Deb ~°~ 6aId0 ~~) ^ lllnbreaa 1 Eaal Omnwlx : - ... ~ ~' PYl 1 $TATIlfORY Y MUUf1Y S '~.~ workwa' Corrpwvedon Cash SA 000 100 90-BF~9669"M em LIebIRY Ot/01~96 `: 01/01,197 . Olew•e Each ertgbyee f -- t ~s~ ~ Oiaaese • Paeey LMt _ PotlcT PERIOD LMBTB of LIAEKfTY POLICY NUME[R TYPE of INGURANCE ~kyw DaM EgkelloR Dele Nt neyYrlaq d PoN¢r penod) _ 1 1 .. e .y a tI. deaa;trd Pufcim .• a•w4d bobrt exp:eti^n deco, 6tN° F ~.~il try to rnN a wAtbn wt[ Dw • hoid•r !V\ days belor• cAreelatim howevM Id Io aurJl nerlea. no ebapedorl a N vri m Seta Farm ar Be eperee a repren Nome oral AddreR OI CerGFcM• HOldor r o7:m~r of ax7,.t~rsc 7as~c77 _ rLOSmu- WV •~OLB ROw77 rrwrr w.w+r ax~rlrPlc 13FUCdie Fioxuu 333-5'-45 .~.'1P1'~>_ Q'S~ ~A~~ mre>,.i e^ iUt MwII~V1~ .a... a. rw ~n v. I~ln~-W~ ~~ 9 CITY OF ATLANTIC BEACH DOCUMENT REQUIREP.ENTS CHECKLIST /_/ BID BOND (if required on this project). /~% ORIGINAL Insurance Certificates (copies or Xeroxes are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, shoving they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during [he life of the contract. / ~~ References testifying to [he quality of work. /_/ Proof of Contractor's Licenses (copies ARE acceptable). / /r This checklist, signed and dated by contractor or agent, and specifying bid number. The above requirements have been noted and are understood by contractor. SIGNED: ~ ~~~ (Contractor or Agent) DATE: BID NO.: ~.59~-/O ELECTRICAL MOTOR /1ND PUMP REPAIR BID SUMMARY FORM KIDDER'S NA71E CERTIFICATION: Machinist Motorman All-ArounJ Mark-up for overhead and profit: : PER HOUR: 3 38• s'v S(~o•DO .~,?.S'o ,~a z Attach eny and all information with the bid, e. g'. references with phone numbers, past pto~ecte, etc., which can~aevls[ the City staff in completing the attached rating sheet. Submittal: -~ 04 Tf.~G'o ~1~1i-i'7.2/CS _ _ BY ~ C '~ 2 <£S ~LB £G j' BIDDER BUSINESS ADDRESS SICNA RE CITY, STATE AN ZIP CODE GY'EI.aT/o..eCt Na~lA6'~ TITLE , DATE: 32B 96 90¢~B~-S/OD BUSINESS TELEPHONE /~,~e,~ cy~t~~~~ is ~ s9.~-i9-1~~Z • Page 10 of 11• R E F E R E N C E S zsas::sass:::suss:: JEFFERSON SMURFIT CORPORATION 1915 WIGMORE STREET JACKSONVILLE, FL CONTACT: TOM DURHAM DUANE DUKES PHONE: 904-798-5609 GILMAN PAPER COMPANY 1000 OSBORNE STREET ST. MARYS, GA CONTACT: KEN TAYLOR PHONE: 912-882-4241 ---------------------------- CITY OF GAINESYILLE GAINESVILLE REGIONAL UTILITIES 1600 N. E. 53RD STREET GAINESVILLE, FL CONTACT: LEU DUGGER PHONE: 904-339-2867 ----- ---------------------- FLORIDA STEEL HIGHWAY 217 BALDWIN, FL CONTACT: JOHN ZAGURA PHONE: 904-266-4261 ---------------------------- CASTLETON BEVERAGE 12200 NORTH MAIN ST. JACKSONVILLE, FL CONTACT: J. R. HAMBY PNONE: 904-757-1290 STONE CONTAINER CORP. 9469 EASTPORT ROAD JACKSONVILLE, FL CONTACT: RICHARD SMITH PHONE: 904-751-6400 ----------------------- SOUTHCO INDUSTRIES 5910 HIGHWAY AVENUE JACKSONVILLE, FLORIDA 32259 PHONE: 904-786-5100 riS. JOAN LAVAKE CITY OF ATLANTIC BEACH PAGE TWO WE ARE ALSO INVOLVED IN A MATER CONSERVATION PROGRAM WHICH AD- DRESSES WATER PROBLEMS BOTH ECONOMICALLY AND ENVIRONMENTALLY. TO MAXIMIZE OUR EFFECTIVENESS ZN PUMP AND VALVE REPAIR THERE ARE OTHER AREAS ME HAVE CHOSEN NOT TO GET INVOLVED IN. FOR THAT REASON ME DO NOT DO MOTOR REPAIRS. WHEN WE REPAIR A PIECE OF EDUIPMENT MHERE THE MOTOR IS AN INTEGRAL PART, WE HAVE THE MOTOR REPAIRED BY ONE OF SEVERAL LOCAL MOTOR SHOPS WORKING UNDER ASEE GUIDELINES. WE ALSO DO NOT DO ON-SITE CONTRACT WORK, SUCH AS REMOVING OR REINSTALLING PUMPS AND VALVES. WHEN THAT IS PART OF THE JOB, WE SUB-CONTRACT THAT PORTION OF THE MORK TO LOCAL FIRMS SPECIALIZING ZN THAT FIELD. WE WOULD VERY MUCH LIKE TO BE CONSIDERED TO DO YOUR PUMP AND VALVE REPAIR. ME BELIEVE THAT WITH OUR FACILITIES, EXPERTISE, KNOMLEDGE OF THE LATEST TECHNOLOGY AND COMMITMENT TO SERVICE THERE IS NO BETTER PUMP AND VALVE REPAIR FACILITY. THANK YOU FOR YOUR CONSIDERATION. BE/S~T REGARDS, C .~~ CH RLES ( KIP> GILBERT OPE IO MANAGER CG/GR ATTACHMENT Southco Industries, Inc. ,", i_4 ~S'.'? ^; Jr~ .y 311'x_ ~ ~~B;:~S r. s. F.: "r. ib . . 55 C i T'f OF ULAN'=- i=A ::^: b'LP. =EMINGLE RGAI. ATLANTIC EEACH, FLC F. i:.A 32L~ ATTENTION: MS. JUAN LAVAKE PUF.CHASING AGENT _ n 1 `` southco Industries, ~~• lnn~ Fi:Ad Seaim; S,er,;airsts -_ ~ lJ F.EFEkENr_E: EID HO. 5556-10 ELECTRIC MOTOR AND PUMP REPAIR LEAH MS. LAVAKE, THANK YUU FOk THE OPPORTUNITY TO QUOTE ON THE ABOVE REFERENCED BID. 5UUTHCO HAS BEEN IN BUSINESS IN JACKSONVILLE FOR 13 YEARS, .~,'PE:CIALI2ING IN FLUID SEALING AHD PUMP AND VALVE REPAIR. OUR FACILITY INCLUDES A WAREHOUSE WITH OVER 5200,000 ZX PARTS IN- VENTORY, A COMPLETE MACHINE SHOP, A CLIMATE CONTROLLED CLEAN k00M AND SANDBLASTING AREA. COMBINED, OUR EMPLOYEES HAVE OVER 100 YEARS EXPERIENCE IN PUMP AHD VALVE REPAIR FOR PAPER MILLS, CHEMICAL PLANTS, MATER TREATMENT PLANTS AHD THE MARITIME INDUSTRY. PLEASE SEE ATTACHED REFERENCES. UUk MAIN TELEPHONE HUMBER IS ANSMERED 24 HOURS A DAY, 7 DAYS A MEEK SO THAT WE ARE ALWAYS AVAILABLE TO OUR CUSTOMERS. DURING HON-BUSINESS HOURS UNE OF OUR EMPLOYEES IS ON CALL TO HANDLE EMERGENCY NEEDS AND ALL OF OUR KEY PERSONNEL CARRY PAGERS SO THEY CAN BE REACHED AT ANY TIME. IN THIS MAY, WE CAN PUT A FULL CREW IN THE SHOP AT ANY TIME TO HANDLE UNEXPECTED EQUIPMENT FAILURES. IN ADDITION TO EQUIPMENT REPAIR, WE REPRESENT THE MOST TECHNO- LOGICALLY ADVANCED MANUFACTURERS IN THE FLUID SEALING INDUSTRY. THIS ALLOMS US TO NOT ONLY REPAIR THE EQUIPMENT BUT ALSO TO MAKE RECOMMENDATIONS ON HOW TO MAKE THE EQUIPMENT LAST LONGER AND PERFORM TO ITS MAXIMUM CAPACITY. THESE INNOVATIONS INCLUDE THE USE OF PATENTED INPRO BEARING ISOLATDRS, USED IN PLACE OF LIP SEALS. BEARING ISOLATORS SAVE TIME AND MONEY BY ALLOWING THE BEARINGS IN ROTATING EQUIPMENT TO ACHIEVE MAXIMUM LIFE WITHOUT DAMAGING EXPENSIVE SHAFTS. 691G H~yhway Avenue • NO Box 6803 • JacksonvJle, Florida 32236 • f904] 786-5100 • Fax f904) 786-9233 -~ . ;.. K, , _.o'a.•fv NORLANTIC DIESEL, IMC. =' ~,; ~I.v'~fffl MARINE RAILWAYS '~:VSAI VUTINO ~. O. /OX 131 fAIINAVf N, MAff. Ot71f ~ YNION W 1AN0 lI AfTINO .\AC NI MIMO "/l101M0 '71lftl INOINf a~ fMl~ IE~AIIf ' September 10, 1975 TO WHUI9 IT IdAY CONCERN: • Frank Rebello would be a difficult man to surpass in the Electrical Field. He sub-contracted many Jobs for us while he xae Owner of the Atlea Electric Company. Frank xea never. stuck on a problem for very long; he could always Pind a great solution which always axed customers and competltora alike, This man is an asset to his proPesalon. , .~ s ;~., J Eivind H, trend ~ President `, i Wiz. ~= ___ r V- sE Electrical Apparatus Service Association, Inc. 1331 Baur Boulevard • St. Louis, Missouri 63132 (314) 993.2220 Contact: Carl Af. Fields ST. LOUiS, MISSOURI, March 1989---Atlas Electric Motors, 1651 Mayport Road, Atlantic Beach, Florida, has been elected an Active Member of the Electrical Apparatus Service Association, Inc. The Electrical Apparatus Service Association (EASA), which is headquartered in St. Louis, Missouri, is an international organization . s of more than 2,800 companies that sell, service and repair industrial electric motors, generators, transformers, controls and related electro- mechanical equipment. Active Members of EASA must meet rigid standards of excellence and adhere to a professional code of business ethics. r ATLAS ELECTRIC MOTORS MOTORS -PUMPS -REPAIRS -REBUILD -REWIND 1651 MAYPORT ROAD ATLANTIC BEACH, F-L 32233 19041 24 1-dSOb List of companies Atlas Electric Motors, Inc. has done work for. City of Atlantic Beach Waste ester tretment plant Buccaneer contact Tim Townsend Ph$ 247-5842 " I?arry Mc:lally Phfl 247-SR3A City of Neptune Beach Waste Water Plant 2010 Forest Ave, Neptune Beach, F1 32266 Regency Square Properties 9501 Arlington Expressway Jacksonville, F1, 3222 Prudential Insurance Co. P.O. Box 4579 Jacl:sonville, Fl. 32231 Surface Technologies Corp. 2275 Atlantic Blvd. Neptune Beach, F1. 32266 Colejon Jones P, O. Box 77 Mayport NAVSTA, Jax, F1 32212 contact Mark or Ray Ph IF 270-2422 contact Bill Jonhaon Phfl 725-3830 Qperatioas Manager contact Mikey Salazar Ph8 391-5069 Maintnance Contact Barry McCoy Phd 241-].501 Dlangr contact lbn Salisbury Ph$ 270-5643 Maintnance ,::_ ANNt:D. CERTIFICATE OF INSURANCE ~"$ ""; ;6' : 03 ... .. 1 . 2 nloouca TW6 CERTIFlCATE IS ISSl1ED AS A MATTEII OF MIFORMATNIN ONLY ANO CONFERS NO RIGHTS UPON TIE CERTiLCATE Hillsgaas, Nilcoa i Baaford MOLDER. TMI6 CERTi1CATE DOES NOT AMEND, EXTEND OR 415 N. 3rd Street ALTER THE COVERAQE AFFORDED BY TFE POLICES 6ELOW. Jackconvills Basch, Pi. 33750 COMPANES AFFORDWp COVERAQE Nilliu S. Howell CO1"PA"'~ A PG Property i Gsealty Ins Co 904-7 9-5667 NFSINea COMPANY 8 Atlas E1QCtr1C NOLOIB, IaC. OOMP'WY !task Rebello C 1651 Nayport Road MP Y Atlantic Beacb PL 32233-6354 CO AN p COVERAGES <. _ _ THIS IS TO CERTIFY 7HATTME POLKES OF WSURANCE LSTED BELOW NAVE BEENISSUED TO THE WSURED NAMED ABOVE FOR THE POLICY PERDD WDICATED, NOTWIlHSTANDWG ANV REGVEiEMENT, TERM 011 CONDITION OF ANY CONTRACT OR OTHER DOCUMENT Wfill RESPECT TO WMIOI 7MLS CERTIFICATE MAY BE ISSUED OR MAV PERTAW, THE WSURANCE AFFORDED BV 7NE POLICIES DESCRIBED MERE W LS SUBJECT TO AlL THE TERMS, EXCLUSIONS ANO CONDRKNVS OF SUCH POLICES. LIMBS SHOWN MAV HAVE BEEN REDUCED BV PAD CLAIMS. CO TYPE OE WSMIMICF gUCY MUMaeI POIICY 9iBClIVE PDUCY EfO11UiM)M MMRi LT1 DATEaM~00/1'YI DATE ~NYI aEN eYI GAWJTY GENEM/AGOREWTE P COMMFAGAL OENEMLVMILITY PRODUCTS-COWAP A00 { CIWMSMAOF ~OCCUN PERSpIALi ADVWJVRI' t ONMOI'S i CONTMCTOR'S PI10T ~ EACH OCCUAABICE ME DAMAGE IAA N- RwI MED ElI1 WN NY PNw11 i AV TOMOaIE DAMITY COMBWED fINOLE LaNT ANY AUTO ALL OKNFD AUTOS BODRY INJURY P SCHEDULED AVTOS W ~~ wREO AUTOS BOOAY NIJlN1Y t NON-0NMED AUTOS ~ ~~~ PROPERTY DAMAGE P OM1{OF M11EN1TT AlRO ONLY - FA ACCIDENT E ANY AUTO OTHER MAN A1R0 OILY: ~ ~~ ~^ EACH ACCIDENT f AOGIIEWTE E EXCEiE OAYUTY FACN OCCUARElKE VMBRFEIA FORM AGGREWT[ F OTHER THAN UMBRELLA FORM F A WOTIXERf CMIPEIFNITNIN ANO STATIRORY DM1T4 . . ".... BAROYaM'UAMLITY EACH ACCDFMT P IOOOOO THE moPwETOw INCL 09061775096 03/01/96 03/01/97 aSFJLt[-POLICY Lahr E500000 PARTNERSrtxECUnVE OFRCERS ARE: EXCL pSFASE-FADE FJAPLOYEE iSOOOOO OTNBI OFfCMI10N OF OPBUl1pNiAOCATM)MEAN3ICLENEPBCIM R9EE CERTIFICATE HOLDER -: Fy CANCEl1J1T10N ' si vas % ' - . .. .. .. , - . ., _ r . , G1Z.OO S ~~ ~' ~ M MOVE OEECIEE® PDLNaO{ EE CNFCBl®B[FOIIE M E1061111M)M DATE TNaWP. M IEilY10 COY-AMT WAL [MOFAVOR TO Y111L DAVE IYIETI6N MOIICE TO M CaRpCATE NDIDeI NMIm TO M IiT. City of Atlantic Basch WTRMIR TO MAaswIaOTLCE iIEAll aroEE 11D DMlOATIOw Oa IIA~/fY 800 Suiaola Road os Al^'°°ur°"TMEeaMw'Y EDR Atlantic Beach PL 32233 Jwrloll®aelrsrrATlvE Millie B. Hovel - `~.-~ ACORD 25S 13f931 :< , -:..: ,, . ,. „~;;i .%_ar. ., , s.:.i ;..„. r: CORPORA 3 CITY OF ATLANTIC BEACH DOCUMENT REGUIREC.ENTS CHECiQ.IST ~_/ BID BOND (if required on this project). ~~/ ORIGINAL Insurance Certificates (copies or Xeroxes are UNACCEPTABLE), naming the City of Atlantic Beach ae Certificate Holder, showing they hale obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. ~~ References testifying to the quality of work. ~~ Proof of Contractor's Licenses (copies ARE acceptable). ~L// This checklist, signed and dated by contractor or agent, and specifying bid number. The above requirements have been noted and are understood by contractor. SIGN (Contractor or Agent) DATE: March 27 X996 BID NO.: 9596-10 T .x~ ELECTRICAL MOTOR AND PUMP REPAIR RATING SHEET BIDDER'S NAME:_ ATLAS ELECTP.IC MOTORS, II7C. CRITERIA A. Prior experience in providing electrical motor S pump repair services for water and sewer facilities B. Ability to respond [o emergency request for service C. Ability to provide the type and quality of services requested. D. Cost of services will be evaluated based on the proposal surc~ary. TOTAL KATING Page 11 of 11 POINTS AWARDED (0-25) - • POINTS ELECTRICAL MOTOR AND PUMF REPAIR BID SUMMARY FORM BIDDER'S NA:4E: ATLAS ~L~°CT21C .."!OTOES. I'IC. CERTIFICATION: Machinist Motorman All-Around Hark-up for overhead and profit: S PER HOUR: I s z4.oo i. ~,. ~ OL AA zo z z Attach any and all information with the bid, e.g. references with phone numbers, pas[ projects, etc., which can assist the City staff in completing [he attached rating sheet. Submittal- _ ATLAS ELECTRIC' MOTOPS I9C. By; Francisco P. Rebelo BIDDER 1651 1"avoort P.oad BUSINESS ADDRESS A[lant_ic Beach. FL. 32233 c CITY, STATE AND ZIP CODE Presic'ent :lILC DATE: March, 27. 1996 (904) 241-4506 BUSINESS TELEPHONE Page 10 of 11 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Electric Motor and Fump Repair Contract SUBMITTED BY: Robert S. Kosoy, Director of Public Works 3~j{~ DATE: April 12, 1996 BRCRGROUND: On Thursday, March 28, 1996, bids were opened for BID No. 9596-10 ELECTRICAL MOTOR AND PUMP REPAIR for contract work for the City. Two bidders responded: Southco Industries, Inc. Atlas Electric Motors, Inc. The lowest responsible bidder was Atlas Electric Motors, Inc. based on their lower hourly rates and submittal of all required documentation. Additionally, Atlas Electric Motors, Inc. was the successful iow bidder when the City previously put this contract out for bid in 1994. They have provided the City with very good work for at fair market value since 1984. Atlas complied with all aspects of the 1994 contract and completed all repair projects assigned to them by the City in a timely and satisfactory manner. RECOMMENDATION: Award Contract to Atlas Electric Motor ATTACHMENTS: Bid Summary Form~/1 REVIEWED BY CITY MANAGER: 1--1/L~~~ AGENDA ITEM NO. CITY OF ~tfa.ctce ~S'eaelc - ~fo2Cda April 19, 1996 luvl nt.\II \I ll. t. KUAII ..! •.~!:~ ti F. \c ll. F'I l)K II IA fII?]-W3 ! \\ ~wNi 2J7-6X115 To: Maureen Rinr;, City Clerk ~ From: Carl Walker, Board Coordinator ~ Re: Appointments to Cultural Arts Advisory Board Maureen, as requested, I have polled the current members of the Cultural Arts Board regarding Board reappointments. Here are the results. The following have expressed a willingness to serve another term, if appointed: Barbara Benisch Nancy DeCandis Dan Mckinnon Cecile Purcell Karen Summers The following cannot serve another Board term: Iva Larson Alice Gartland Carolyn Stone I have been unsuccessful in contacting the other member, Fran Phelps. She has not attended a meeting since September of last year and I would assume is unable to serve another term. As we discussed, it is m.• suggestion that a resolution be passed to reduce the number of Board members from nine (91 to either five 15) or seven 171 to correspond with other Boards within the City and to ensure that a quorum is pre- sent for their meetings. At the same time, I further recom- mend that the appointed terms be "staggered" li.e. some for three 131 years; others for two (21 year periods) to prevent expiration of terms of the entire Board membership at one time. cpy: Jim Jarboe, City Manager CITY OF vQtlactcc bntacls - ~lertda aao sEMmror.E rtan ~ ______.. _..____ __ ATLANTIC oF.Mll. FLOa~ J23JJ-S~aS TELEPFIONE 19011 lf1-SWO ~~ FAX 19811 2I7-5805 April 17, 1996 To The Honorable Mayor and City Commissioners From: Maureen King, City Clerk Please be advised the terms of all Cultural Arts Board members will expire April 30, 1996. Carl Walker has contacted the members and it would appear that four new appointments will be necessary. I have attached Mr. Walker's memorandum regarding the appointments and draw your attention to the final paragraph regarding the number of board members and terms of office. ELECTRICAL TROUBLESHOOTING AND REPAIR RATING SHEET BIDDER'S NAME: rn,~ Co~ Luc. CRITERIA A. Prior experience in providing electrical services for rater and serer facilities. B. Ability to respond to ewergency request for service. C. Ability to provide the type and quality of services requested. D. Cost of services rill be evaluated based on the proposal euwwary. POINTS AMARDED (0-25) TOTAL RATING PTS. ELECTRICAL TROUBLE SHOOTING b REPAIR BID SUMMARY FORM BIDDER'S NAME;~~ ~~{a L-IMBA-tC~ ~.l,~(a(t,k._ (..k)~ ~/~iC- CERTIFICATION: S PER HOUR Paster Electrician $ Z~ ~ p~ Journeyman Electrician ~ 'L~,~Q Apprentice Electrician $ 5 ,~ (7 Nark-up for overhead and profit 3~ z Attach any and all information with the bid, e.g. references with phone numbers, past projects, etc., which can assist the City staff In completing the attached rating sheet. Submittal: ~GO~CS~ ^Ai1)0 L.I MF~}VG~t EI.~G721C, ~,: RI.~Y S, l.l+~R~ n~r~ BIDDER W ~ -t•t I / 4l I~ST Z^'~' ~. i~ BUSINESS ADDRESS GNA 4~rc~ g~~r~, r-~on.,a~ 3z~~3 111th PtI.~S~n~ CITY, STATE Ah"D IP CODE TITLE DATE: ~'Y- 1 ~ II7 W-L 0~~ -LV ~' BUSINESS TELEPHO\E ~rnP, ~D. ~ 5~- 266 ~iSZ~j Ya~,e Iu ni I1 CITY OF ATLANTIC BEACH DOCUME!:T REQL'IREP.ENTS CHECKLIST / !// /-~ /~~ / .{~ BID BOND (if required on this project). ~[,+7 ~~Cf(/1~!J . ORIGINAL Insurance Certificates (copies or Xeroxes are QNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property daaage insurance during the life of the contract. Referenczs testifying to the quality of work. Proof of Contractor's Licenses (copies ARE acceptable). This checklist, signed and dated by contractor or agent, and specifying bid number. The abov re ui a n[s h ve been noted and are understood by contractor. ' ~^~ ' SIGNPD:~- ~. r~V~y-}t Vp (Contractor or Agent) DATE: ~~'„! BID No.: Sib - L ~ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Electrical Trouble Shooting b Repair Bid No. 9596-i1 SUBMITTED BY: Robert S. Kosoy, Director of Public Works ~~ DATE: April 12, :996 BACKGROUND: On Thursday, April 11, 1996, bids were opened for BID No. 9596-11 ELECTRICAL TROUBLE SHOOTING b REPAIR for contract work for the City. Only one bidder responded: Brooks b Limbaugh Electric Co., Inc. This sole and responsible bidder offered equitable hourly rates and submittal of all required documentation. Additionally, Brooks b Limbaugh Electric Co., Inc. was the successful low bidder when the City previously put this contract out fcr bid in 1994 (Sid #9394-5). They have provided the City with very good work for at fair market value for many years. Brooks b Limbaugh complied with all aspects of the 1994 contract and completed all repair projects assigned to them by the City in a timely and satisfactory manner. RECOMMENDATION: Award Contract to Brooks b Limbaugh Electric Co., Inc. ATTACHMENTS: Bid Summary F ive Sets) REVIEWED BY CITY MANAGER: AGENDA ITEM N0. C 10 a c W E m d {" v v 3 r N N ~ W d d L ~ u W m d u n _ N C b N _ h Q ~' a6 Z O a ~ •- ~ V ~ O O O O O O O t 0 0 0 0 0 0 0 0 0 0 0 0 O b W c o O O N tip c ~-a00tON N O W ~- c0 O O N .on~rnc~ vi (o n ~ N y~ ~p mCI Cp N(DN iO ~A N tp ~ tD < f00 ~ b ry ry ~ h N A O ~ U A O r O a W J W N G U C ~ O W J i. Q c C O .a N d E d O O O G O 0 0 0 0 0 O O N N O O O O O h N 0 0 0 O O N Vf O N a0001~l~ 000 O aD 1~N ~ ~ ~ ^ O CI m O O ~ M ~ O uONO N O ~ N 0000000f000 O ba0 Y O O O O O~ O N ~ 0 0 0 O I O N W co m OUi ao t~rviN aC a ri -v 9 W ~b10~~tp W Q O G cet c ~n u>o ~ N H 0 0 0 0 0 0 0 0 0 0 N 0000 VI N 000 N~ N O O N N 0 0 0 O O N Y O O O O O O O N O O O O O O N~ O N O O f O t O O N m N N O N 0 m ~ b b A 0 O O O O O t+t O m O O O O O O = L b O @; m `"'O y~N ~~ r C ar O •- C O ~' ~ N a C d X m n ~n~ LL.QSQ mY}!L Q(~ (~ ~ a wwwwUUmw~ ~ Q 'n o `o w c ~- O o W = m y ry V = ~ _ ~ '-" L 41 Y1 ~ a~ a~ T N j~ C W yOj N N V L L O a~ c E O m~ x m _ m d ~ O W C - U U O W N O O z N O~~ m '~ W L [ m X L X 01 O O ~_ tp N N a 3~ 'O a m J m '^ `~ O V 7Q ~ y d n d H A 3 d V a c x m° L N ° a~D aac ~ ~Z dQ~ ~ ma i w v m 'n ~d~~ `L m m n m .- m m w~ _'O W a C V a~ N~ C~~ a V 'G ~ ~~ C ~~ O> Qa LL g O ~ N W C Q 0 L~ L a d tAy m~c N ~FcUaoc -°'= WF-oI°c'~ d .; da. ~ O m m ~ j b O a C O~ = ° m G O>~ L N a~ x m ~c W N ~ N Q 7 0 ~ L D 0 ~ o c ~ W N E E U " c tD (O m d d% NV m m~; ~ y_ m a N~ p C m > 0~ W a O a_~a ~~wm~ac~ ~ a v m~ <~> a ~D O m H Z Q ~. W C' 0 W V Z Q U J Q H O i- Indian River r-, Industrial Contractors, Inc. April 12, ;996 A9r Douglas E Layton, P E Smith & Gillespie, Inc. Post Office Box 53138 Jacksonville, Florida 32201 PO. Box 21086 /Jacksonville, florida ]2241.3086 (90E1 2622000 ~ fax Number (90<) 260~a829 Reference: Wastewater Treatment Plant Expansion Program PH&A No. 9325-2 Engineer's Project No. 8505-] 7-G i City of Atlantic Beach, Florida Subject: Proposed contract change order to provide and install additional 16" ductile iron pipe and fittings and install one 6-foot precast concrete riser section and one 16" M.J. Butterfly Valve with valve box Gentlemen: Please find enclosed our "revised" cost proposal for a proposed contract change order to provide and install the subject work which has been revised from our original cost proposal dated April 11, 1996 to include one each ]6" M.J. Butterfly valve with valve box. Please be advised that this work can be accomplished for the additional amount of $8,620.64. In addition, please be advised that the time extension required to accomplish this work remains to be five (S) calendar days. Accordingly, please advise your direction on this matter at your earliest opportunity. Thanking you for your wnsideration in this matter, we remain, Very truly yours, INDIAN RI TRIAL CONTRACTORS, INC. S Vice-President SC-S rgs cc Mr Robert Kosoy Mr Cari Taylor Mr Norm Viggiano Attachment A to Change Order No. 5 Wastewater Treatment Plant Expansion Program S&G Project No. 8505-17-01 Atlantic Beach, Florida DESCRIPTION AND JDSTIFICATION During startup of the new treatment plant it Ss necessary to keep the existing treatment train in operation for approximately (2) tvo months as the biological treatment process becomes more efficient. The original design does not provide for a piping connection between these structures. The addition of this piping connecting the existing treatment train to the new chlorine contact chamber allows the plants to be operated in parallel during startup. This addition to the plant piping also will allow the original plant to be operated during periods of high flow. It may also allow future capacity re-rating and thereby postpone future plant expansion. Change Order No. 5 Con['d... S6C Project No. 8505-17-01 Atlantic Beach, Florida CURRENT CONTRACT STATUS CHANGE ORDER N0. 1: $11,967. 69 CHANGE ORDER N0. 2: $ 4,633. 85 CHANGE ORDER N0. 3: $19,833. 77 CHANGE ORDER N0. 4: $(1,990. 52) CHANCE ORDER N0. 5: $ 8.620.64 TOTAL AUTHORIZED WORK TO DATE: $43,065.43 ORIGINAL CONSTRUCTION CONTRACT: $4,003,739.00 TOTAL AUTHORIZED WORK TO DATE: S 43.065.43 CURRENT CONTRACT AMOUNT: $4,046,804.43 April 16, 1996 Page 2 It is further mutually agreed by the CONTRACTOR and the OWNER that the changes when completed by the CONTRACTOR shall increase the present Contract price, which takes into account any and all previous changes in the original Contract price, by the lump sum amount of Eight Thousand Six Hundred Twenty Dollars And Sixty Four Cents, ($8,620.64) and an increase in Contract time for completion of construction of -5- days. ACCEPTED FOR THE OWNER ay: Date: Lyman T. Fletcher Mayor PREPARED: SMITH AND GILLESPIE ENGINEERS, INC. By: ~ L/ Do gl E. Layton, P. . Vice President ACCEPTED FOR THE CONTRACTOR By: Date: Steve E. Swain Vice President Date: Aoril 16. 1996 cMANCe oRDex No. s Date: April 16, 1996 To Contract dated May 2s, 1995 between the firm of: Indian River Industrial Contractors, Inc. Post Office Box 23086 Jacksonville. Florida 32241 (hereinafter referred to as the CONTRACTOR) and: The City of Aclantic Beach, Florida (hereinafter referred to as the OWNER) for the construction of: Wastewater Treatment Plant Expansion Program Sd~G Project No. 8505-17-OL In compliance with Article 13 6 Article 14, GENERAL CONDITIONS, of the above referenced Contract, CONTRACTOR and OWNER do both hereby agree that the CONTRACTOR shall make the following changes, additions or deletions to the work specified in the plans and specifications, upon the approval of SMITH AND GILLESPIE ENGINEERS, INC.: Furnish and install 16 inch diameter Ductile Iron piping to connect the existing Treatment Train No. 1 to the new chlotine contact chamber in accordance with the Contractor's proposal dated April 12, 1996. $8,620.64 TOTAL ADDITIVE CHANGE ORDER NO. 5: $8,620.64 SMITH ANO GILLESPIE ENGINEERS. INC. v051 O~EICE BOE SJIJS JACKSON VILL C, v~OR10A 32201 190x1 >a36950 April lt, 1996 OOUGUS E LAYTGN. P E. VCE PKESUEe1! Indian River Industrial Contractors, Inc. Post Office Box 23086 Jacksonville, Florida 32241 Attention: Mr. Steve E. Swain Vice President Subject: Proposed Change Order No. 5 Wastewater Treatment Plant Expansion Program S6G Project No. 8505-17-01 Atlantic Beach, Florida I--;tea i~-~_;;_ rf~.~ ^ I "/ ; ~I~ li I'. IJ IJ '. ._ v ' : ~~~J 'il ~; . i~Y Gentlemen: Enclosed please find five (5) copies of proposed Change Order No. 5 for the subject project. This change order is in the additive amount of $8,620.64 and provides for the addition of 16 inch ductile iron piping to allow treatment train No. 1 to remain in service during the start up of the new plant. Please sign all copies of the change order for the Contractor and return all copies to us for further processing to the City of Atlantic Beach. If you have any questions regarding this change order, please contact us. Sincerely, SMITH AND GILLESPIE ENGINEERS, INC. ~L/ ~~ Douglas E. Layton Enclosures cc: Mr. Jim Jarboe, City Manager (w/ enclosure) ~ Mr. Robert S. Kosoy, P.E., Director of Public Works (w/ enclosure) Mr. Tim Townsend, Utility Plant Division Director (w/ enclosure) Mr. Carl A. Taylor, SfiG Resident Observer (w/ enclosure) CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Proposed Change Order No. 5 Atlantic Beach Wastewater Treatment Plant Expansion - ABS-2 SUBMITTED BY: Robert S. Kosoy, Director of Public Works DATE: April 16, 1996 BACKGROUND: The Contractor has proposed to install additional 16" ductile iron pipe with fittincs, (1) one 6 foot preconstructed section on existing Manhole $2 and (1) one 16" mechanical joint butterfly valve with a valve box for a total cost of $8,620.64. This additional work will allow Treatment Train $1 to remain in service during the startup of the new plant and be used as a permanent additional one million gallon per day processing. Also, this work will allow a potential future capacity reratinq of the plant to 4 million gallons per day and thereby postpone future plant expansion. RECOMMENDATION: Approve Change Order $5 ATTACHliENTS: Five Proposal Cop\ REVIEWED BY CITY MANAGER: u AGENDA ITEM NO. Indian River Industrial Contractors, Inc. ~~ P.O. Boa 23086 /Jacksonville. FbriAa 322x1-3086 ~~ I (90x) 262-2000 - Faa Number (90~) 260-829 March 20, 1996 Mr. Douglas E. Layton, P.E. Smith & Gillespie, Inc. Post Office Box 53138 Jacksonville, Florida 32201 Reference: Wastewater Treatment Plant Expansion Program PH&A No. 9325-2 Engineers Project Ir'o. 8505-17-01 City of Atlantic Beach, Florida Subject: Proposed Contract Change Order to Paint Interior Ceiling and Interior Masottry Walls of Blower Building Gentlemen: Reference is made to your request for a cost proposal to provide the painting of the "interior" masonry walls and ceiling of the blower building. A contract change order in the additional amount of 54,453.72 is required to accomplish this work. This work is based upon the ceiling receiving one (1) coat of primer with two (2) finish coats and the interior masonry walls will receive one (1) coat of block filler with two (2) finish coats of paint. Your review and action on this matter at your earliest opportunity would be greatly appreciated. Thanking you for your consideration in this matter, we remain, Very truly yours, INDIAN USTRIAL CONTRACTORS, INC. teve E. S 'n Vice-President SES:rgs y D cc: Mr. Robert Kosoy -City of Atlantic Beach l4. Mr. Carl Taylor -Smith & Gillespie %~ ~-~ 2 ~ Mr. Norm Viggiano - LR.LC. Field Jtili i 4 ~r~:, ~ r •~%IVEERutLEESPIE S. INC. An Allirmatire Action, EQWI Opportunity Employer Indian River Industrial Contractors, Inc. March 19, 1996 Mr. Douglas E. LaNon, P.E. Smith & Gillespie, Inc. Post Office Box 53138 Jacksonville, Florida 32201 P.O. Boa 230!6 / Jackwnrdle, Florida 3221-3066 ~L r . (90~) 262.2000 - Faa Number (t10~) 260-~a29 Reference: Wastewater Treatment Plant Expansion Program PN&A No. 9325-2 Engineer's Project No. 8505-17-01 City of Atlantic Beach, Florida Subject: Proposed Contract Change Order to Delete Painting of the Floor Slabs in Aeration Tanks No. 1 and 2 and Chlorine Contact Chamber Gentlemen: Reference is made to your request to provide a cost proposal to delete the painting of the floor slabs in Aeration Tanks No. 1 and 2 and also in the Chlorine Contact Chamber. We propose to offer the Owner a "deduct" in the amount of 56,444.24 to delete this work. Therefore, a contract change order in this deduct amount can be prepared and executed upon your acceptance of this proposal. Your review and action on this matter at your earliest opportunity would be greatly appreciated. Thanking you for your consideration in this matter, we remain, Very truly yours, INDIAN RIVER INDUSTRIAL CONTRACTORS, INC. S eve E. ai ` Vice-President SES:rgs cc: Mr. Robert Kosoy -City of Atlantic Beach Mr. Carl Taylor -Smith & Gillespie Mr. Norm Viggiano - I.R.I.C. ~, j ~ ~. I,i~, c l 5 ='' SMITH : Nr cS. ,_ Ei! An AKumalire Aetion, EOual Opportunity Employer Attachment A to Change Order No. 4 Wastewater Treatment Plant Expansion Program SSG Project No. 8505-17-01 Atlantic Beach, Florida DESCRIPTION AND JDSTIFZCATION 1. Painting of the floors of the aeration basins and the Chlorine Contact Chamber is currently required by the Contract documents. The floors of these structures are constantly submerged, except for occasional (approximately bi-annual) maintenance. This constant coverage by liquid minimizes the potential for attack by sewage gas. To obtain cost savings the painting in this area is being deleted. The walls of these structures require protective coatings and will be coated under the original provisions of the Contract. 2. The Contract documents do not currently require painting of the interior of the concrete block walls of the blower building. The City desires these walls to be painted. Painting is more effective at this time since the facility is not in operation, the blowers are covered with plastic, and the wall mounted components have not been installed, allowing painting behind these devices. Chance Order No. 4 Cont'd... 56G Protect No. 8505-17-01 Atlantic Beach, Florida Harch 26, 1996 Page 2 CURRENT CONTRACT STATUS CHANGE ORDER N0. 1: CHANGE ORDER N0. 2: CHANGE ORDER N0. 3: CHANGE ORDER N0. 4: $11,967.69 $ 4,633.85 $19,833.77 x(1.990.52) TOTAL AUTHORIZED WORK TO DATE: ORIGINAL CONSTRUCTION CONTRACT TOTAL AUTHORIZED WORK TO DATE: CURRENT CONTRACT AMOUNT $34,444.79 $4,003,739.00 S 34.444.79 $4,038,183.79 It is further mutually agreed by the CONTRACTOR and the OWNER that the changes when completed by the CONTRACTOR shall decrease the present Contract price, which takes into account any and all previous changes in the original Contract price, by the lump sum amount of One Thousand Nine Hundred Ninty Dollars And Fifty Two Cents, ($1,990.52) and an increase in Contract time for completion of construction of -0- days. ACCEPTED FOR THE OWNER ay: Lyman T. Fletcher Mayor Date: PREPARED: SMITH AND GILLESPIE ENGINEERS, INC. By: - C. Doug a E. Layton Vice resident ACCEPTED FOR THE CONTRACTOR By: Steve E. Swain Vice PrepsideQn/t Date: 3-Z 1- `b Date: March 26. 1996 CHANCE ORDER N0. 4 Date: March 26, 1996 To Contract dated May 25, 1995 between the firm of: Indian River Industrial Contractors, Inc. Post Office Box 23086 Jacksonville, Florida 32241 (hereinafter referred to as the CONTRACTOR) and: The City of Atlantic Beach, Florida (hereinafter referred to as the OWNER) for the construction of: Wastewater Treatment Plant Expansion Program SfiG Project No. 8505-17-01 In compliance with Article 13 6 Article 14, GENERAL CONDITIONS, of the above referenced Contract, CONTRACTOR and OWNER do both hereby agree that the CONTRACTOR shall make the following changes, additions or deletions to the work specified in the plans and specifications, upon the approval of SMITN AND GILLESPIE ENGINEERS, INC.: 1. Deletion of floor painting in the Aeration Basins and the Chlorine Contact Chamber in accordance with the Contractor's proposal dated March 19, 1996 in the credit amount of ............................................... ($6,444.24) 2. Addition of interior coating of the blower building in accordance with the Contractor's proposal dated March 20, 1996 in the additive amount of ........................................ 54.453.72 TOTAL DEDUCTIVE CHANGE ORDER NO. 4: $1,990.52 SMITH AND GILIESPIE ENGINEERS, INC. nOSI O!, IC! t30s 531]8 JA(;M SO I.IV ILLE. IIORIDA 32201 19041 >a 3.6950 ,; ,i1 3, 1996 Mr. Robert S. Kosoy, P.E. Director of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Subject: Proposed Change Order No. 4 Wastewater Treatment Plant Expansion Program 56G Project No. 8505-17-01 Atlantic Beach. Florida DOUGLAS E. IAYTON, P.E. VICE RIESDENf !l.-' ` I 1~~ -1 Ir ii ~I !. y. I~~ :; L:; gym ~ Dear Mr. Kosoy: Enclosed please find five (5) copies of proposed Change Order No. 4 on the subject project. This change order is in the deductive amount of $1,990.52 and provides for deletion of the painting of the floors of the aeration basins and the chlorine contact chamber and the addition of painting for the interior of the blower building. It is necessary [hat the City of Atlantic Beach execute all copies of the change order in [he space provided. Upon execution of the change order, distribution should be as follows: 1. Two (2) copies for the City of Atlantic Beach files. 2. Two (1) copy for the Contractor, Indian River Industrial Contractors, Inc. 3. One (2) copies for Smith and Gillespie Engineers, Inc. If you have any questions about this change order, please do not hesitate to contact us. Sincerely, SMI GILLESPIE ENGIN/EERS, INC. f ~~ Dougl~Layton Enclosure cc: Mr. Jim Jarboe, City Manager, (w/o encl.) Mr. Tim Townsend, Utility Plant Division Director (w/o encl.) Mr. Steve Swain, Indian River Industrial Contractors, Inc. (w/o encl.) Mr. Garl A. Taylor, Sd1G Resident Observer (w/o encl.) CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Atlantic Beach Wastewater Treatment Plant Expansion - Change Order #4 SUBMITTED BY: Robert S. Kosoy, Director of Public Works d DATE: April 10, 1996 BACKGROUND: Painting of the floors of the aeration basins and chlorine contact chamber is currently required by the contract documents. The floors are constantly submerged which minimize the potential for attack by sewage gas. To obtain cost savings, the painting in this area is being deleted. The contract documents do not currently require painting of the interior concrete block walls of the blower building. Painting is more effective at this time as the blowers are covered with plastic and the wall mounted components are not installed, allowing painting behind these devices. 1. Deletion of Floor Painting ................56,444.24 2. Addition of Interior Painting .............54,453.72 TOTAL DEDUCTIVE CHANGE ORDER NO. 4........51,990.52 RECOMMENDATION: Accept Change Order No. 4 In The Deductive Amount Of 51,990.52 ATTACHMENTS: Letter Dated April, 3, 1996 from Mr. Doug Layton, P.E. Five Copies of ange Order No. 4 REVIEWED BY CITY MANAGER: AGEND T NO. .. ~.. ~... ~. .. ....~.. •'MVL VJ eder assocletes Bob Kosoy, P.F.. Buccaneer Wastewater Treatment Plant Expansion April 12, 199F...Page ? of 3 Lastly, we wish to point out that EDER was selected for and provided en innovative and detailed proposal for the Buccaneer renovation and expansion. Our design effort is estimated on one that will provide Atlantic Beach with a design that is implementable, will have minimum equipment that is easy to opei ate and maintain, and rcquircs the rtuttimwtt in power and maintenance costs. A design with a lesser cfiort than we have proposed may saaifice the time to make rational calculations for h ydraulic and process design. The cost may be an itterease in the number of pumps, equipment horsepower, bid overruns or construction change orders because of shortened labor allowed at the design end. Our fees are competitive, within the City's Capital Improvement Budget, :md consistent with our proposal and presentation to the City. 1 appreciate your questions and etTorts to keep the City's expenses to the minimum. [wish to assure you that EDER will work with you towards this rnd, and will assist by providing a quality design that can pre•vide consistent wastewater treatment with the ability to meet future changes in effluent limits ~+itliout significant additional tankage. Please feel fret to call me if you have any questions or wish to discuss this any further. sincerely, EDER ASSOCIA fES An R. ay, f'.E. Manager of Engin:cring Services ARM/jr Enclosure cc: Harry McNally eder associates Bob Kosoy, P.F. Buccaneer Wuste.~ater Treatment Plant Expansion April 12, 199G...I'age :' of 3 treatment plants clischazging to surface waters of the 5tatc, and numerous conversations with the Department. 't'oo Itavc questioned the need to update the Reuse Feasibility Study, but we were told by [wo different individuals at FDEP that it would be required. Hopefully, we can convince the Dep,rrtrnc:nt during otu initial meeting that conditions have not changed enough to warrant an upd:ued Study. Task Order No. 2, 1'roc:ess and Equipment Selection, was proposed based on our meeting with yourself and 1`1r. 1-Iarry McNally. The intent of this Task is to let you, staff and the operators be familiaz with the suggested treatment processes and equipment before they aze constructed. Phis 1 ask is not absolutely required for the design to be completed, but we recommend it as an important way the City can become part of the design team, and avoid the complaint that "tlte Engineers forced this design oo the City". Task Order No. 3; I>esign, is our basic engineering service. We developed our proposal on this task requiring a unique design with hydraulic, maintenance and siting conditions unique to Buccaneer. l)n ortunatcly, a "cookie-cutter" design approach cannot be used for the expansion. In addition to an approximately 50% expansion, operational and performance shortcomings will be addressed by our design, including odor complaints and high- maintenance eyui f menr, in effect requiring an almost total rehabilitatioa of the treatment facilities. You questioned th~_ design fee as a percentage of the construction cost. As mentioned above, we have not proposed a contract based on a percentage of construction cost, but on effort required to design ear h of the required elements. We feel EDER's fee is very fair far the extensive effort required, and I have personally worked to keep it as low as possible because of my personal regard for the Ciry of Atlantic Beach. For example, we have less chart two days of drafting tiro=per sheet. Other local firms have used 40 hours per sheet for their drafting effort. Our preliminary opinion of probable construction cost is 51, 320,000 for the ' expansion and renovation using the SBR process with the gravity sludge thickener additive requested by the City. t7ur proposed labor fee of 5102,464 is only 7.8% of the construction cost. The reimbursable expenses should not be included in this comparison, as they are estimated and are billed on tlic. actual costs incurred, such as amount of plan sets City requests, surveying and soil boring subcontracts, etc. Task Order No. 4 is for Bidding and Advertising assistance. Task Order No. 5 is for the basic Operation and Maintenance manual preparation, as requested by you and Mr. McNally per the budgeted Ima item. eder associates ® OFFICES wc~~t t/al~ey. NY ttadson, WI P.f1Vtr()rtftl E.'ntdl scientists and engineers August aGA Jackwrmlk, Ft Lemon, W TBmpO, Ft April 12, 199(, Fite No.: 1587-OG ,QS -~~O/ ,~OL'~/1 JVEE'~t? ~C(/T~ Robert S. Kosoy, P.f:. Director of Public Scrvices/City Engineer City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, F:erida 32233 Re: B.tg:canneer Wastewater Treatment Plant Egg noon Dear Bob: This letter is in to low-up to our meeting regazding Eder Associates, Inc. (EDER) proposed contract for profr:.sinn,tl engineering services required to expand the Buccaneer Wastewater Treatment Plant. We wish to make :several points for your consideration in regazding this contract and the proposcd fees. The contract proposes division of the services into five Task Orders involving permitting, process and equipment evaluation, design, advertising and bidding and basic operations & maintenance mom al preparation. fiDER has provided detailed breakdown of each Task Order into work descriptions, and the estimated manpower effort by category required for each. The contract is on a cost plus basis, with a fee cap. Because the effort required for many of the work items arc dependent on future circumstances and decisions beyond our control, we have proposcd a conservative estimate to execute the tasks based on our past experience on similar projects. This applies to tasks such as permitting (subject to agency interpretations) and bidding (may be variable conditions such as protests, etc that require rebidding, etc.). As we discussed, if the requirements for say, permitting. arc: rcdttccd from what the FDEP has fold EDER would be required, then our labor expenditttrc <<nd subsequent fees will be less. We feel this is the Cairest for the City, as they have a fee cal based on a defined scope of work, but have the advantage to have the fees reduced should ow meetings with FDEP allow us to eliminate required permit elements. Task Order No. 1, Permitting, is based on the reyuirements in F.A.C. for wastewater 947t BAYMEADOWS RtJ,4U. SUITE t06. JACKSONVILLE. FLORIDA 32256 • (904) 739-5888 . FAx t9o4) 739-0t6o EXFIIBIT J The Standard Form of Agreement is modified as indicated below: • Dclctcd text is stack • Deleted sections are shown by striking the section • All sections and text which is not delet;.d or modified shall remain as first written • Additional or modified text is indicated as follows: 4.01 A. --- The scaviccs dcscribcci in Exhibit A, Task Order No.'s 1,2,3,4 and 5, on a time and expenses basis. B. --- On a time and expenses basis with Owner's written authorization. C. --- Plus l0~Yo. Page 1 of 1 Pages EXHIUIT G A~;111:1~. CERTIFICATE OF TODUfER Whitehorn Associates, Inc. 261 Madison Avenue New York, New York 10016 suRED Eder Associates, Inc. 480 Forest Avenue Locust Valley, New York 11560 PAGE 3 of 3 INSURANCE __ ~'ITI"8'~ ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION . ONLY AND CONFERS NO RIGHTS UPON THE CERTFlCATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE CzQVERAGE AFFORDED- BY THE POLICIES BELOW. _-__.__~QMpANIES_AFFOHDING CQY.ERAGE_ GOMAA"~' Reliance Insurance Company EOMrANY B COLN'ANY c CEM1rANY D OVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED DELOW NAVE DEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAV PERTAIN. THE INSURANCE AFFORDED BV THE POLICIES DESCRIBED HEREW IS SUBJECT TO ALL THE TERMS. _ E%CLUSIONS AND CONDITIONS OF SUCH POLIGIES_LIMITS SHOWN AUY HAVE DEEN REDUCED OY PAID CWMS. TYPE OF WSURAMCE POLICY NUYOER POLM:T EFFECTYE POIM:T EKARATgN GATE (YWDDH'Y) DATEIWDOOITYI GCRCRAL LDUIWIY COMMEHLUL GCMEIUL LNOx,ITY -T __ CLAWS MADE _OGGUR OWNERSICONT PROT AUTOMODKE UAOIUTY _ ANY AUTO ALL OWNED AUTOS SGIEOULED AUTOS NDIEO AUTOS NON-0WNED AUTOS _y GEHE!U~!K%C!KWTE. _... _{____.__ . rIWOUGTS_fAMrAI'AGa _ i_ PENSON!EL ~ ADV DLIIIRY f EACN OLCUNNENGE - E FwE DAMAGE A(~r on1 W1_S CONDWEO SVNYE LIWT DOOM1Y FIAMY (Iw pwso-d DOOE.Y PEAIRY (PM FD~OFMI /ADPERTY DAMAGE 011RAGE W&UTY ANY AUTO ALHOONLY•EA ACCDEHT f OTHER iMAN AUTOONLY: EACH ACCUENf E vlfOCl`-.K f ~~~ _ EECFSSIWLLlTT . AGGREGATE - f W FOfW f ' OTRE TUN UMORCIU rOIIM ' STATUTORY UYITD ~ WOIIKER~ COMPENSATION AND I EYPLOYERS'WDWTY EACH ALCOEIIT 3 THE PiK)PRIETOR! ~D~ WSEASE-pOE1CY LMli f I vARTNERSIE%ECUTIVE - J ' DISE/LSE • EACH EMPLOYEE f E%CL OFFICERS ARE' - oTHER Professional Liability NTF 1634192-01 4/6/95 4/6/96 S2,ooD.ooo Per Claim and in the Aggregate •CRIPTgN OF OPEMTIONYLOGATgMYVUDLEES?.PEWLITEYS RTIFICATE HOLDER CANCELLATION - ~~ I f11O1i10 ANY OF THE ADOYE pESCRIDEO POLICIES DE c/111OFiEED DEFORE tNE Fxm1ATK)H DAiE THEREOF. 1ME ELS{IPR' O01IAM wLL ENDFAYOR TO MA% DAYS wRREN IIOIICE TO 111E CEATfICATE MOlDf11 IIAYFD TO TE LFIT, I sur FAILIME To rAK. 111[11 fIOTICE L11ME fTKN)iE ND ORlDA710R 011 OARl7TT OF ANY KFRI W011 THE COEYAMY RS ADENK dl REPRESEIwATTYES. AUTMORIZEO REPpf3ElrTAIwE /~Yf / M/hM1ehom ASSOCIaIeS, InE:. O ACORD CORPORATION 1997 EXHIBIT G PAGE 2 of 3 ~lYfI1FWf[1YYNEIYY~~ ~ti ~~[ ~ ~ xtu ~^ a~:oru CER1'IFICAT~ 0~ INSURANCE _ ~ x ~ ~ ~.. ,.n »~nn,R wK%,WnbFC.iid N~A'~WY ,n .v5a.)/ r.r ~ n S'• ~ Ducd THIS CERTIFICATE IS ISSUED AS A MATTER OF INFOgMATION ONLY ANO Geo. V. Sullen d Son, Inc. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE G17 Middlc Nock Road ODES NOT AMENO, EXTEND Oq ALTER THE COVERAGE AFFOgDED BY TIIE POLICIES RFLOW. P.O. Dox 1049 Groat Ncck, N.Y. 1102) COMPANIES AFFORDING COVERAGE ? COMPANY A Grncral ACCidenl Ins Go . . lER[R . ........._......__ .................._..........................._...............__....._..._...._ A[0 COWAMY B FirPJnans Fund ltrrEp i . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i COYPAkT L, EdcrAssocialee,Llc. i urt[R 400 FOfC51 AvclPO DDx 707 COMPANr D ' Lows1 Vailcy, NY 115G0 : IERER € coWANr E IFREA 'ERAOES t-• -.: ,5;. -. s:x,. s ., <,.w e mss..H,.&N':G-u+'S%+4YiYti°3KA%.e'SM~~v? ,~~ewv(4'.vG.YS~ v. t(`..~Y,L.diiffFFf455:b~.irJ.>,16/yipAjy'~GpF~d~py•,.>• ': "-~'~> THIS IS i0 CERTIFY 711AT TIIE POLICIES OF INSURANCE II SIFO RFLOW HAVE Of EN I$$UEO TO THE INSURED MAMFD ABOVE FOR THE POLICY PFR100 INDICATED. NOTWITNSTANOINGAMY RFOUIREMENT, TER M RA CONDITION OF ANY CONTRACT OR OiIIER DOCUMENT WITH RESPECT TO WNICN 7NI5 Lr OTIFIf.ATE NAY AF ISSUED OR MAY PERTAIN, TIIE INSU RANf.E AGfORDEO nY illE Pf1UCIE5 DESCOIRED IIERFIN I$ SUBJECT TO All iNf TERMS UICLU$ION$ ANO CONOIilONS Of $UCI I POIICI[S. llMli , S SHO WN MAY HAVE O[CN REDUCED RT IAIO CUIMS. TTPE OF IMfUMMCF IOIICT NUYIU :IOIHT [fl[C11YE [IOllLllv1YA110N ' lllllrf , ' DAZE (MMNOA Y) DAFE (HINDp/TIT CEYEMI IMLIIIR i ~ GfMEMLAGGREGIE f 000 000 2 1( COMMERLMIGENfMlL1AL1UR 9 .. ..... : , , _.. __ ....... .......:............_ IRDOUCTf~COWATIACG0. ?f 2,000,000 ..... ..... . .. :CUIMS MADE X OCCUR. ` -~ ~ ~ CPP114J110-02 ' ' _ _ RASDIIµ L AOY. INJUNT....e y 000 000 ~ 1221/DS 122196 :' - °--'~' '-- : OWMte f L CWtMC1011 f PROF. : : EApI000URRCNCf i N 1,000,000 ...... ............_ :..._ _. : i [ORE DAwOE Nq «. M1q 1 50,000 i YLO. [{PEYff IAgYw• Mewl T S,D00 AUIOMOLIIE IMLIIIR ... IYEO MNCIf ANY AUTO x. .uMT EL 1,000,000 ALL OWN[O AUiOf i ... ... ............._............_ ......................_........ .... ......: IIY IN L00 JURY 3 i fCN[OUl[0 AUiO$ ' IPH MLO01 -~°°'~ DA015370700 ~ i ... ..................__._....._ ._...........__.....__.__ ->..- ~ 122195 122196 -~ - xlAtDtyros ... i emnY MJUnr f MOM~OWNLD AUIOf i PN L{IJLUAI ........: WMtrt l1ALIlIR i ........................_.....__........... ~................_................._.. ...._: ' i [ IROPEAR DAYICE i 3 [1CEff lIALIIIR ? ....... ? EfApifAXaI1RMCE 'f ~ :.__ _..___...._._._......._......._.._........._~a~r~....... UMeAELU FORM XC010190202 1221/95 122196 AFAN[DATE ; s .X ~~ O111LR 11UN UMBRfIU CORM ~"y; ~~-%'~ti~'~'~~~~yyy+f~x ?Sp`.' VOIIeU't COWEM{AIIOY ~ i [ fTATDT011Y DMlif ~ 'a(e"sf .. .. ..........__..._..._..._ BiYrnXS.., i ' F ' EAW AC(00(NT I f ANO ......_..._.__.._ ......................o-_.................................... i ourASE-raxr lwr E s [WIOTEAf'IMLILIR > ............................................._:..._.........._...._._.._._..... DISEAAF-EACH EIYLOYFf ~ S DINLA UmbrdLT XOM00095482006 12/11/95 12/!1/96 4'' VPOON OF OP[M110YfA0W10NtIY[MfAEt/tP[GAl ItEN{ gFICATEHOLDER ..: ::: »r~:-, 5 :.: ~ pi s C;•-'-~r ,w , ,--;,::,,w,,,,,ao-; - xz szr. k `.'a~l~6T.u1 -:r: ,..~;.... _~...~~>~~,~..,~ ,.~_.lz,~w~..A«.~>.~~ ~,;wwCE~unox~~,;, ;''_~! SHOULD ANY OF THE ABOYE DESCRIBED POLN:IES BE W[LEIIFD BWRE TMF ~,~ EAPIMTION DATE THEREOF, TIIE ISSUING COMPANY WiU ENDEAYOp TO 3„{ MAIL _JD_DAYS WRIREN NOiICf TO THE CERTUICATE HOLDER HAYED TO THE i LEFT, BUT FAILURE TO MALI SUCH NOTICE SNAIL IMPOSE NO OBUfr1TgN Dp LYBILiR OF ANY XLNO UPON iME COY/ANY, ITSAGE/ITS OR REPpESFMTATIVES . ~; ~~ Wi11DAla1 HNUT.LE ~ ~ }f~ ~ T J / ~ "^+~~ „ ~ ...__...., ~ -.,, „ , & :.. . ~ZV i'"4w S..3t'~Y{,-s a'fYiM~~i.~'lfi.'LH~~J_ "9f~YAe'k~+'S,a~'0,3~•~......_..,y..... _...._.._ .. Tait: 5 T G PAGP. I of 3 .tit.//1.11.: CERTIFICATE OF INSURANCE ~ :. ;~..,.EOSR __os/1B/ss DOLC[Il THIS CERTIFCATE IS ISSUED AS A MATTER OF WFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE :8C/)4arah i ltcLannm HOLDFA. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 7 South Sroadvay ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. .. Louie MO 67101 COMPANIES AFFORDWO COVERAGE GOMrANY A Hartford Inauranea Compsny )0-640-7671 NRfD COMPANY B Sdar Associates, Znc. coMPAMr Att: Ingrid Katz C PO HoX 707 4B0 Forest Ave. COMIANr Locust Valley NY 11560 D )VEAAOES '~~ ;.I,%. a .... .;. a: ;i ~[.;; ~ ,:ar ., <'i-a., ,~ ~ #:~>,< ;Mr ~l a.: ~ ~ ISSUED TO THE INSURED NAMED A[gVE FOR THE POUCY PERIOD HAVE BEEN ~~~THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE LISTED BEIOW WOIUTED. NOTWITHSTANDWG ANY flEOUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFIUTE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E%CLUSWNS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CUIMS. 1 TYR Oi WfURANC[ pIKT INMLLII POIKT EFFFCTNF PATE IMYR[0F1Y1 POIN:Y UIMRTM)M OATF pAMIDORTI {GIRL OEM [RAL DYLJTY D[M[RLL AGCAEWTF / COYY[RCIAE OCNCnAI liARl1TV rRODI[CTL ~ COYrAH wcG I GINMf MADE O OCCUII RREOMAL L ADV WAl11Y 1 OWMU'f i GOMMGTOR'i IIIOT EACH OCCUMENCE 1 iL[E DAMAGE VIBE pn M1N / MED F%P IAr,T w w.s+ I AV TOMORAE WLRITY COMLMaO (WEAL UIYi / AMY AUTO ALL OYMED AUTOS ROOKY NAMY 1 yr wNnl scHEauD Auros NRIED AUTOS LDOAY WAMY 1 Vii [[sf/11R1 NON4WNED AUTOt IIIORRTV DAYAGE 1 OARAO[WERfTY AUTO pMIY. £A AGCOfMT I ANT AUTO OTHER TNAM AVTO ONEY: EACH ACCOENT I AGOKWTE I [XCFStIWRFTT UCN OCGVRRFMCE 1 VMMIEW iORM AGWEWTE 1 1 OTN[R THAN DMRI1[\U FORM WORA[RS COMKMEATgM AMO X STAMORY lMAR1 -'~ %a/.w ~c y.,. [MrtOTNf'IWAnY EACH ACCIOCNT 1$OO,000 THE morwIETOR/ WCf [NfFASE-POIKY UMR 19DD,ODD PARTNFREh IECUTRIE 8 11/01/95 11/01/96 OKEASE •EACN EYPIOTEE /500,000 OFFM:EAf ARE: E%Cl H4WJAG331 OTXG LRR•TN)M OF 0[MTIOMEM1OCATIONfRllIllCll[61ECIAf R[Yt , :' r. •,' . CANCELlAT10N ^` ss .'~~ . `- ~. a :es ~ % ;» RTIFICATE HOLDER ,f ..._. _. .u.. o<.: ea~S55.Y<'Sr/F. ..xe ,.n:/. a .... ~Fµ-.l...Ir>:+ . F.,-S,..sfix ia . +F ~, s > .. ~... ..:r4..r.,0.Ti.F~.r .F ..... . :... fNOWD AMY OF TNL AqV[ OELCIIOFD POUCfi R CAMCaILD L[P011E T11E D[PMTIOM DAT[ TMEMOf, iML iiUWO COWAM TRLL fI1MAVOA TO MIIA 30 DATS W1MfT[M MDrIC[TO TN[CDITe1CATE NOlO61IIAIIFO TO THE ILFr, LVT fAlUR1L TD M4 suCM MOTM:t illAll Lwase MO OLUOAT1oM OII UAYRT M AMT I WO UrOM THE COYPAMY. Rs AO[IFTi M R[PI[fEMTAT1YEi. AITf It TM ... .: . ~', .zetxv2:z~5.~x '7 °i~` _ _ ~ o TION`tflJ' v.v av a ,+.+... Attachment A to Task Order No. 5 Operation &Maintcnancc Manual Preparation Detail of Manltour and Professional Fce Estimate Buccaneer Wastewater Treatment Plant Expansion City oCAtlantic Beach 1. Estimate of labor by Calcgory Manhours by Calcgory Task Principal Sr. Eng. Proj. Mgr Gnginecr CADD Clerical A. Operation &Maintcnancc manuals A 4n 40 R 24 SubWlnl 4 40 4o R 24 II. Personnel Cosl Summary Principal 0 hrs Q 5110.00 Senior G~ginccr ~ 4 hrs a 590.00 I'nrjcd Manager 40 brs Q 585.00 Engincer 40 hrs Q 570.00 CADD 8 hrs Q 550.00 Clcriwl 24 hrs Q 528.00 III. Rcimbursablcs (Cost plus 10%) i. Reproduction & Telephone hour= 50.00 hour= S3G0.00 hour= 53,400.00 hour= 52,800.00 hour= 5400.00 hour = 5672.00 Subtotal 57,632.00 5350.00 Subtotal 2350.00 Total 57,982.00 TASK ORDER NO. S Operation & Maintenance Manual Preparation Buccanwr Wastewater "1'rcauncnt Plant Expansion City oCAtlantic Beach Gdcr Associates (EDGR) proposes to furnish the following scope of services under this Task Order authorization, for the fees stipulated herein: A. Prepare Operation and Maintenance manuals at completion of construction to meet minimum PDEP requirements, based on manufacturer's written submittal of installed equipment (shop drawings) being provided to EDER. Thrcc sets oC as-built drawing prints of the facility shall be provided to EDER, and on disk in AutoCAD format, ver. 12 or later. IL Su ~miltal A. L'DL'sR will submit two (2) sets of bound Operation do Maintenance manuals. III. Project Schedule Operation & Maintenance manuals shall be submitted within four (4) weeks of receiving final cquipn cnl submittal and W WTP as-built drawings. IV. Con pcnsalion The City shall pay EDGR for the services performed in accordance with the Agreement, as detailed in Attachment A and summarized below: A. Compensation for the Operation & Maintenance Manual preparation shall be billed at the contract hourly rates, not to exceed S 8,000.00 Attachment A to Task Order No. 4 -Advertise, Bid and Award of Construction Contract Detail of Manhour and Professional Fee Estimate Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach I. Estimate of labor by Category Manhours by Category Task Principal Sr. Eng. Proj. Mgr Engincer CADD Clerical A. Solicit Bids i. Prcparc k6d advcniumwl 4 8 2 ii. Notify contradnr 4 $ 2 Subtotal 0 0 8 16 0 4 B. Pre-bid meeting i. ConJud pre-hid confcrcncc 8 ii. ItCSpnml In m:nraaor yutslionVtw:c aJJcnJwn $ IG 4 Subtotal 0 0 IG IG 0 4 ll. Personnel Cost Summary Principal 0 hrs Q 5110.00 Senior L'nginccr 0 hrs (Q 590.00 Project Manager 24 hrs Q f85.00 Engineer 32 hrs Q 570.00 CADD 0 hrs Q 550.00 Clerical 8 hrs Q 528.00 111. Reimbursables (Cost plus 10%) i. Reproduction & Telephone ii. Mileage hour = 50.00 hour = 50.00 hour = 52,040.00 hour = 52,240.00 hour = 50.00 hour = 5224.00 Subtotal 54,504.00 S 100.00 560.00 Subtotal 5160.00 Total 54,661.00 TASK ORDER N0.4 Advertise, Bid and Award of Construction Contract Buccaneer Wastewater Trcaunent Plant Expansion City of Atlantic Beach Eder Associates (EDER) proposes to furnish the Collowing scope of services under this Task Order authorization, for the fees stipulated herein: I. Scope of Services A. Assist the City in preparation of Icgal advertisement; B. Assist the City in notification of construction advertisement to select a contractor; C. Assist City in conducting pre-bid conference; D. Respond all project inquiries and issue addendums; E. Assist City in obtaining and evaluating bids. II. Project Schedule EDER will assist in the bidding, advertisement and pre-bid meeting in accordance with the City's Capital Improvement Project schedule. III. r'ompc~tsation The City shall pay EDER for the services performed in accordance with the Agreement, as detailed in Attachment A and summarized below: A. Compensation for bid advertisement assistance shall be billed at the contract Hourly rates, not to exceed $1,912.00. B. Compensation for pre-bid meeting conference and project inquiries shall be billed at the contract hourly rates, not to exceed $2,592.00. C. Project related and non-labor expenses shall be reimbursed at cost plus ten percent for handling, and arc estimated to be approximately S160.00. Attachment B to Task Order No. 3 -Engineering Design and Contract Document Preparation Detail of Manltour and Professional Fee Estimate Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach I V. Estimate of Labor by Category -Additional Design for Conventional Treatment Allemative Manhours by Category Task Principal Sr. Eng. Proj. Mgr Engineer CADD Clerical 1. Add. Design for Conv. Tnnt Alt. I 12 56 50 90 I6 l'07'AL I 12 56 50 90 16 V. Pcr;onncl Cost Summary Principal I hrsQ SI10.00 hour= SI10.00 Senior Engineer 12 hrsQ 590.00 hour = 51,080.00 Project Manager 56 hrsQ S8$.Ufl hour = 54,760.00 Engineer 50 hrsQ 570.00 hour = 53,500.00 CADD 90 hrsQ 550.00 hour = 54,500.00 Clerical IG hrsQ 528.00 hour= 5448.00 Total 514,398.00 Attachment B to Task Order No. 3 -Engineering Design and Contract Document Preparation Detail of Manhour and Professional Fce Estimate Buccaneer Wastewater Treatment Piant Expansion City of Atlantic Beach I. Gstimatc o(lalwr by Category - 13ase Design Manhours by Category Task Principal Sr. Eng. Proj. Mgr Engineer CADD Clerical I. Process Duign 4 10 50 2 2. I lydraulie Design I 8 24 40 2 2 3. Site Planning /Rcpon I 8 24 24 5 2 4. CiviVStructural Design & layout 2 16 48 SO 16 2 5. Mechanical Duign/Layout 2 24 60 80 2 6. ElccniwVlnstrumcntalion Ib 48 70 2 7. Specifications 2 20 80 40 120 8. Picld Verifications IG 4 2 9. Contract Drawings 600 10. Project Review Meetings 32 8 4 8 I . Subcontract Adminislralion/CoorJ 2 20 b TOTAL ~ 12 104 402 316 627 148 11. Personnel Cost Summary Principal 12 ItrsQ 5110.00 hour= 51,320.00 Senior Engineer 104 Itrs Q 590.00 hour = 59,360.00 Project Manager 402 hrs @ 585.00 hour = 534,170.00 Engineer 316 hrs @ 570.00 hour= S22,120.00 CADD G27 hrs @ 550.00 hour = 531,350.00 Clerical 148 hrs a 528.00 hour= 24,144.00 Subtotal 5102,464.00 III. Reimbursables (Cost plus 10%) i. Survey ii. Subsurface Investigation iii. Reproduction & Telephone iv. Printing v. Mileage 57,000.00 52,000.00 S 1,450.00 52,325.00 SI50.00 Subtotal 512,925.00 Tot>.I SII5,~89.00 C O d .~ > ~ .-..-. 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Submittals L'DGR will submit five (5) sets of status plans and contract documents at the 30%, GO"/o, and 100"/o design completion stages. A review meeting will be held to discuss comments within two weeks of submission. Meeting minutes will be prepared by CDLR, distributed Cor vcriticalion, and the comments subsequently incorporated into the design. Thrcc (3) sets of f nal plans will be submitted along with one (1) set of reproducible mylars. I V. Pr ri •~li~'Ir~ •ilr, d~ EDCR will submit the final Cngincering Design and Contract Documents by October 1, 1996, in accordance with the City's Capital Improvetnent Project schedule. Interim design progress submittals shall be made as described previously. V. Compensation The City shall pay EDGIi for tJte services performed in accordance with the Agreement, as detailed in Attachment B and summarized as below: A. Compensation for the l3asc L•nginccring Design and Contract Documcnl 1'reparalion shall be billed at the contract hourly rates, not to exceed $102,464.00. B. Compensation for the additional Engineering Design and Contract Documcnl I'reparalion, Item I. M. about, shall be billed at the contract hourly rates, not to exceed $14,398.00. C. Project related and non-labor expenses shall be reimbursed at cost plus ten percent for Handling, and arc estimated to be approximately $ 12,925.00. F. Coordinate dcsign support scrviccs to be performed by others, including a site survey to verily properly lines, elevations, and piping and structure location, and subsurface investigation to delennine suitability and bearing capacity of native soil. G. Design modification of the sludge holding tanks to provide sludge thickening, and specify to be consU•uclcd as an additive ahcrnalc. f!. Complctc associalcd clcclrical dcsign, including MCC modification or addition, lighting and service additions. VcriCy capacity of existing standby generator to meet PDEP reliability requirements Cor plant expansion and modifications. I. Design instrwncntation improvements to allow monitoring and control oCthc lacilily flows and processes to f~DEP permit and reliability requirements. Instrumentation shall include flow measurement of the influent flows by either metering or electronic conversion of level measurement at a control point. J. Complctc associalcd structural dcsign, including repair and/or replacement to the steel process tanks, walkways and handrail as identified in the structural report to the City by Nadccm Zabouni, P.E. K. Prepare contract documents, including construction drawings (see Attachment A for a Preliminary Drawing Lisl), technical spcci[ications, bid Corm, General and Special Conditions, contract forms and bond Corms. L. Prepare preliminary and Gnal estimates of the construction costs to coincide with submittal completion points. M. I f authorized, dcsign additional prestressed concrete secondary clari[ier and existing process lank modifications as nccdcd to meet expanded capacity using another conventional activated sludge or extended aeration treatment process. Design Return Activated Sludge/Waste Activated Sludge pumping station as needed. Evaluate and reuse existing RAS pumps if feasible. IL exclusions Tlie scope of dcsign scrviccs dots not include the dcsign expansion of the following unit processes, except Cor minor modification described above, as they were excluded in flit City's Request for Proposals and/or described by City Staff as being not nccdcd: A. Chlorinatio~>/dcchlorination capacity, including the chlorine contact chamber. TASK ORDER NO. 3 lSngiuccring Design and Contract Document Preparation Buccaneer Wastewater Treatment Plant Expansion City oCAtlantic Bcacli Eder Associates {EDL•R) proposes to furnish the following scope of services wider this Task Order authori-ration, for the fees stipulated herein: 1. Scope oCScrviccs EDER will prcparc [final design and contract documents substantially conforming to the I'rcliminary Design Report prepared for permitting under Task Order No. l and the linal design and equipment specification guideline prcparc) under Task Order No. 2. "fhe final design and speciGcalions shall address the construction or modification of tlic following unit processes and facility components: A. Design the abandonment oC the cxisling pump station and design a new gravity sewer extension south along Regulus Drivr., to the southwest corner of the cxisling plant site. The cxisling gravity sewer (lowing north along Kegulus Drive will be intercepted and re-routed to combine with the gravity Pow from the north at a new manhole west oC the intlucnt structure. Design a new manhole to intercept the raw influent from combined gravity sewers and the existing force main, and route to the new master wet well/inBucnt structure. B. Design a new master wet well/influent structure to include screening, grit removal, and odor control of the raw influent, and pumping or gravity flow splitting to each of the process tanks. C. Evaluate the feasibility of relocate tlic existing T-G Gorman Rupp pumps f_or use at tltc master influent pump station wet well, and design necessary tnoditications so the pumps may transfer the design flows. Design a new distribution box to split flow to the process tanks. Design hydraulic profile and plant piping to meet final process design selected by the City. D. Modify or rclrabilitatc tlic cxisling package plants (No. 1 & 3) and the cxisling surge lank to provide up l0 1.90 million gallons per day (MGD) of combined treatment capacity. E. Modify the GO-foot package treatment plant (No. 2) to operate as a sludge holding tank. Attachment A to Task Order No. 2 Process & Major Equipment Selection Detail of Manhour and Professional Fee Estimate Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach I. Estimate of Labor by Category Manhours by Category Task Principal Sr. End. Prot. MCr En~Gineer CADD Clerical A. Facility & Equipment Review I. SCt-up fatilily tours 4 2 ii. On-silt review of cquipmatt w/ staff (local) 8 4 iii.On-site review ofcquip.w/staff (distant) IG 16 16 iv. I'rcparc final process & cyuipmcnt summary I 3 4 2 SuMotal 0 17 31 20 4 4 II. Personnel Cost Summary Subtotal 55,877.00 III. Rcimbursables (Cost plus 10%) I. Reproduction & Telephone 5100.00 ii. Mileage 5550.00 Subtotal 5650.00 Principal 0 hrsQ 5110.00 hour= 50.00 Senior Engineer I'. hrs Q 590.00 hour= 51,530.00 Project Manager 3 I hrs Q S85.00 hour = 52,635.00 Engineer 20 hrs Qa 570.00 hour = 51,400.00 CADD 4 hrs@ 550.00 hour= 5200.00 Clerical 4 hrs @ 528.00 hour = 5112.00 Total 56,527.00 Process & Major Equipment Selection Buccaneer Wastewater Treatment Plant Expansion City of Atlantic Beach Eder Associates (EDER) proposes to furnish the following scope of services under this Task Order authorisation, for the fees stipulated herein: I. Scope of v'c A. Facility and Equipment Review EDER will arrange and conduct facility visits with the City to review the proposed wastewater treatment process and method of aeration, and major items of equipment, including grit removal, screening and odor control. Facility visits will include up to two (2) local facility reviews (1-2 hour travel radius by car) and up to two (2) out-of--town facility reviews (2-6 hour travel radius by car). A summary of each visit with project applicability, City preferences, and suggested modifications will be prepared and copies given to the City. The design and equipment specification guideline will be updated based on feedback from facility visits, and copies given to the City. This update shall serve as the basis for final process & facility design and equipment specification during the design phase. II. Project Schedule A. Facility and Equipment Review site visits shall be conducted within 6 weeks after date of contract authorization. III. Compensation The City shall pay EDER for the services performed in accordance with the Agreement, as detailed in Attachment A and summarized below: A. Compensation for the Facility and Equipment Evaluation shall be billed at the contract hourly rates, not to exceed $ 5,877.00. B. Project related and non-labor expenses shall be reimbursed at cost plus ten percent for handling, and are estimated to be approximately $650.00. Attachment A to Task Order No. 1 -Permitting Dclail of Manltour and Professional Fce ]Cstimatc Buccaneer Wastewater Treatment Plant Expansion City oCAAantic Beach 1. Eslin,alc of Labor by Category Manl,ours by Category Tack Principal Sr. Eng. Proi. Mgr Engineer ennn Clerical 1. Pcrmiuing Concept Mtg w/ DEP 8 1 2. Preliminary Design Iicporl IG JO 70 70 20 IG 3. Reuse Fa,.cibilily Suuly IO 2 4 3 4. W WTP Conslruaion 1'crmil Applic. I 2 4U 20 8 8 3. Regulus Drive Closure 10 4 2 TOTAL I7 12 138 92 3G 30 II. Personnel Cosl Summary Principal 17 I,rs Q SI 10.00 hours 51,870.00 Senior Engineer 32 I,rs (~ 590.00 hour = 52,880.00 Project Manager 138 hrs Q 585.00 hou, = SI1,730.00 L•nginccr 92 hrsQ 570.00 hours SG,440.00 CADU lt. hrs © 530.00 hour = 51,800.00 Clcriwl 30 hrsQ 528.00 hour= 5840.00 SubloWl (23,360.00 III. Rcimbursablcs (Coss plus 10"/") i. Rcproduaion & Telephone ii. Printing iii. Mileage 2250.00 5600.00 S 100.00 Subtotal 5930.00 Total 526,510.00 _. ... lV. Comncnsation "Ihc City shall pay LDLK Cor the services pcrfonncd in accordance with the Agreement, as detailed in Attachment A, and summarized as below: A. Compensation for the Initial Permitting concept meeting with DEP shall be billed al the contract Hourly rates, not to cxcccd $ 708.00 d. Compcnsalion for the Preliminary Design Report shall be billed at the contract hourly rates, not to cxcccd $ 16,758.00 C. Compensation for the Reuse i'casibility Study shall be billed at the contract Hourly rates, not to cxcccd $ (,274.00 D. Compcnsalion for the Construction Pcnnit Application shall be billed at the contract hourly rates, not to exceed $ 5,714.00. E. Compcnsalion for the Regulus Drive closure permitting shall be billed at the contract hourly rates, not to cxcccd $ I, I OG.00. r. Project related and non-labor expenses shall be reimbursed at cost plus ten percent for handling, and arc estimated to be approximately $950.00. Disposal methods, rcquircd Icvcls of trcatmcnt and selected lrcatmcnt processes Technical information and design criteria I'roccss diagrams Control strategics Cor prevention of upsets, altcmalc disposal methods & reliability classification Outfall information Residuals management and land application B. Rcusc Feasibility Study minimum update in accordance with Chapter 62-G10, F.A.C., Rcusc oCKcclaimcd Water and Land Application. EDER will review and update conditions changed since the Rcusc Feasibility Study was previously prcparcd Cor the construction oC the Atlantic Beach W WTP. C. Construction Pcrmil Application, in accordance with Chapter G2-G20.450, F.A.C., and will include: Proposed projecUconslruclion schedule Design trcatmcnt Icvcls for effluent [low and quality Process flow diagram, site plan and capacity analysis statement ll. Regulus Drive dosurc application with the Cily oflacksonvillc Il. Exclusions Based on a preliminary discussions with the DEP, preparation of a new or updates to or revision of the Antidcgradation Study and the Lcvcl I Walcr Quality Base Effluent Limitation Study (WQBEL) prcparcd and submitted in 1993-1994 as part of the Atlantic Beach W WTP arc not anticipated at ibis time, and no services are included to perform Uicsc pcrn~it studies. The previously prcparcd ILcuse Feasibility Study will serve as the major basis of the Rcusc Feasibility Study to be done as pari oC this scope, and work is limited to updating potential reuse areas, changes due to different lrcatmcnt conditions, technology or costs. III. ~jcct schcdulc EDER will schcdulc a meeting with DEP within two weeks oC contract authorization, subject to Department's schcdulc. EDER will complete the Preliminary Design Report, the Rcusc Feasibility Study and the Conswction Permit Application by August I, 199G. The permit application documents will be submitted to the Florida Department of Envimnmcnlal Regulation, with any rcquircd fees paid by the City. TASK ORDER NO. 1 .Permitting Buccaneer Wastewater "1'rcaUnent Plant Expansion City oCAtlanlic Beach Eder Associates (EDL'R) proposes to Curnish the following scope of services under this Task Order authorization, for the fees stipulated herein: Scope oCScrviccs EDL•R will schedule and attend an initial meeting with the Florida Department of Environmental Protection (DEP) to discuss the City's Buccaneer expansion intentions and proposed process design. EDER will negotiate an initial perniit understanding on behalf of the City, to minimize construction and operating permit impact, based providing design features to mitigate DL•P concerns. A meeting summary with Engineer's recommendations as to design approach will be prepared and submitted to tlic City. Upon conceptual design approval by the City, EDER will conduct analysis, prcpazc reports and applications, and submit required documents to the Florida Department of Envirormental Protection (DEP) in support of Uic expansion of the Buccaneer W WTP to 1.90 MED. EDER will provide liaison with the DEP on behalf of the City, and pcrmiuing effort will include response to questions for su(licicncy from the DEP and up to two additional responses to DEP questions or requests. Additionally, EDER will make application to the City oC Jacksonville, Department of Public Works, for closure of Regulus Drive and dedication to tltc adjoining landowners (the City). The pcrmiuing effort for the expansion of tlic W WTP is based on discussion with the DEI' as to applications and pcrmiuing documents required for the Buccaneer WWTP expansion. The scope of services anticipated to meet these requirements includes the following: A. Initial design concept nucting with DEP & Cily B. Preliminary Design Report, in accordance wiUi Cltapler G2-G20.410, F.A.C., Wastewater Facility Permitting, and addressing: Population Description and map of service area Forecasts of flow and wastewater characteristics Silc plan Assessment of environmental effects IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated page 1. OWNER: Citv cf Atlantic Beach By Title: Mayor ENGINEER: Eder Associates, Inc. r..,_. Associate Dace Address for giving notices: 800 Seminole Atlantic Beach, Florida 32233 Designated Representative (paragraph 6.02.A): ~"'~ `~~ Robert S. Kosoy Title: Director of Public Works Phone Number: (904) 247-5834 Facsimile Numbcr:(904) 247-5843 E-Mail Address: ---- Date Signed: H/// ~9b Address for giving notices: 9471 Bayttteadows Road, Suite 106 Jacksonville, Florida 32256 Designated Representative (paragraph 6.02.A): Andrew R. May, P.E. Title: Manager, Engineering Services Phone Number. (904) 739-5888 Facsimile Number: (904) 739-0160 E-Mail Address: Standard Form of Agreement Between Owner and Engineer for Professional Services Page 12 of 12 40. Supplrmenrary Condhions-That pan of the ARTICLE 8 - E~iIDITS M'D SPECIAL PRO\7SIONS Comas Documents which amends or supplements the General Conditions. 41. Tord Frojen Costs--The sum of the Coaswcion Cost, allowances for contingencies, the tool costs of xrviees of ENGINEER or other design professionals and eonsultmu, cost of ]and, rights-of-way, or compensation for damages to proptnies, or OWNER'S costs for Icgal, accounting, insurance wunscling or auditing services, or interest and financing charges incurred in wmection with the Project, or tJte cost of othtt servius to be provided by others to OWNER pursuant to Exhibit B of this Agreement. 42. Work--The tntuc completed conswsion or the s•arious xparately identifiable pans thereof requ'ued to be provided under the Contract Documenu with respect to this Project. Work includes and is the result of performing or fumisbing labor, services, and documenution rucessary to product such conswsioo and furnishing, installing, and incorporating :11 materials and all equipment into such conswction, all u requ'ued by tht Contract Documents. 43. 14'ork Chonge Direcrive--A wrinen dvective to Contractor issued on or after the Effective Dam of the Construction Agreement and signed by OWNER upon recommendation of the ENGINEER, ordering an addition, deletion, or revision in the Work, or responding to differing or unforescco subsurface or physical conditions under which the Work is to be performed or to emergencies. A Work Change Directive will not change the Contract Price or the Contract Times but is cs•idence that the panics expect that the change dueled or documented by a Work Change Dirative will be incorporated in a subsequently issued Change Order following negotiations by the parries as to its effect, if any, on the Contract Price or Contract Times. 44. li'rirten Amrndmeru--A wrinen amendment of the Comrau Documems signed by OWNER and Contractor on or aficr the Effective Date of the Cotsswction Agreement and normally dealing with the nontngineering or non-technical rather than strictly construction-related aspects of the Contras Documents. 8.01 Ezhibils Included A. Exhibit A, 'ENGINEER'S Services," consisting of ] 9 _ pages. s •PaB~ G. Exhibit G, `L~surattce," consisting of 3 pages. 11 Etddbit 11, "Bisptltr-IFeseltltien," eensistin~e~- --P~- ~B~ J. Exhibit 1, 'Special Pros9sions," consisting of 1 pages. 8.02 Total Agreement A. This Agreement (wnsisting of pages Ito 35 inclusive, together with the Ezhibiu identified about) constitutes the entire agreement between OWNER and ENGINEER and supersedes all prior wrined or oral tmderstandings. This Agreement may only be amended, supplemented, modificA, or canceled by a duly ezauted wri[tcn itsswment. Sundud Form of Agrccmcot Between Gwncr and Engineer for Professional Services Page 11 of 12 with respect to this Project as ENGINEER'S indcpcndcm professional associates, consultants, subcontractors, or vendors. Thc term ENGINEER includes L•NGINEER's Consultants. 24. Field Ordrr•-A wriucn order issued by ENGINEER which directs minor changes in du Work but which does nol involve a change in the Contract Price or the Conrad Times. 25. General Conditions-That part of the Contract Documents which sets forth terms, conditions, and procedures that govern the Work to be performed or furnished by Contractor with respect to the Project. 26. Hazardous Environmental Corutirion--Thc presence at the Site of Asbestos, PCB's, Petroleum, Hazardous Waste, or Radioactive Materials in such quantities or circumstances that may present a substantial danger w persons or property exposed thereto in connection with the Work. 27. Hazardaa Waste--The term Hazardous Waste shall havt the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Secion 6903) as amended from time to time. 28. [mrs and Rrgulariats; I~rvs or Regularion,r--Any and all applicable laws, rules, regulations, ordinances, codes, standards, and orders of any and all governmental bodits, agencies, authorities, and coons having jurisdiction. 29. PCR's--Polychlorinated biphenyls. 30. Prnoleuur--Petroleum, including cmdc oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as oil, petroleum, fuel oil, oil sludge, oil re (use, gasoline, kerosene, and oil mixed with other non-Hazardous Waste and crude oils. 31. Radioactive Materials--Source, special nuclear, or byproduct material as defined by the Atomic Energy Act of 1954 (42 USC Section 2011 et seq.) as amended from time m time. 32. Record Drawings--The Drawings as issued for construction on which the ENGINEER, upon completion of the Work, has shown changes due to Addenda or Change Orders and other information which ENGINEER considers significant based on record documents famished by Contractor to ENGINEER and which wtrt annotated by Contractor to show changes made during construction. 33. Rebnbursablr £tpntses--Thc expenses incurred directly by ENGINEER in tonnedion with the performing or furnishing of Basic and Additional Services for the Projeu for which OWNER shall pay ENGINEER as indicated in Exhibit C. 34. Residou Project Reprrsrnrative--Thc authorized representative of ENGINEER, if any, assigned to assist ENGINEER at the Site during the Construction Phase. The Resident Project Representative will be ENGINEER'S agent or employee and under ENGINEER'S supervision. As used herein, the term Rtsident Project Representative includes any assistants of Rtsident Project Representative agreed to by OWNER. The duties and rtsponsibilities of the Resident Project Representative are as set forth in Exhibit D. 35. Sampler--Ph)•sical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the standards by which such portion of the Work will be judged. 36. Shop Drawings--All drawings, diagrams, illustrations, schedules, and other data or information which are specifically prepared or assembled by or for Contractor and submiucd by Commctor to ENGINEER to illusuate some portion of the \Vork. 37. Sire--Lands or areas indicated in the Contract Documents as being famished by OWNER upon which the \Vork is to be performed, rightsof-way and easements for access thcrcto, and such other lands furnished by OWNER which arc designated for use of Conuaetor. 38. Specificatfons--That part of the Conrad Documents consisting of wriucn technical descriptions of materials, equipment, s)•stems, standards, and workmanship as applied to the Work and certain administrative derails applicable thcrcto. 39. Substantial Completion--The time at which the Work (or a specified pan thereof) has progressed to the point where, N the opinion of ENGINEER, the Work (or a specified pan thereoQ is sufficiently complete, in accordance with the Contract Documents, so that the Work (or a specified pan thereof) can be utilized for the purposes for which it is intended. Thc terms "substantially complete" and "substantially completed" as applied to all or pan of the Work rifer to Substantial Completion thereof. Standard Form of Agreement Betwetn Owner and Engineer for Professional Services Page 10 of 12 9. Change Orderv-A document recommended by ENGINEER, which is signed by Contractor and O\\'NER to authorize an addition, deletion or revision in the Work, or an adjustment in the Contract Price or tht Contact Times, issued on or after the Effective Date of the Construuion Agrccmcnt. 10. Corsstrucrion.igrecmau-Thc w•rincn instmmcnt w•hic6 is evidence of the agreemtnt, contained in the Contract Documents, between OWNER and Contranor covering the Work. l 1. Consrnrcrion Coruract--The cnt'ue and integrated wrinen agreemcrt berwee~ d.,, OWNER and Contractor concerning tht \Vork. 12. Corurruuion Cosr--Thc cost to OWNER of those portions of the entire Project designed or specified by ENGINEER. Conswction Cost does not include cos~s of services of ENGINEER or ocher design professionals and consultants, cost of land, rights•of-way, or compensation for damages to properties, or OWNER'S costs for legal, accounting, insurance counseling or auditing sen•ias, or interest and financing chazges incurted in conntttion with the Project, or the cost of other services to be provided by others to OWNER pursuant to Exhibit B of this Agrccmcnt. Conswuion Cost is one of the items comprising Total Project Costs. 13. Caurau Documents--Documents that establish the rights and obligations of the panics eneaged in tonstruuion and include the Conswction Agttemcnt between OWNER and Contractor, Addenda (which pertain to the Contract Documents), Contractor's Bid (including documentation accompanying the Bid and any post-Bid documentation submitted prior to the notice of award) when attached as an exhibit to the Conswction Agreement, the notice to proceed, the bonds, appropriate ceniftcations, the General Conditions, the Supplementary Conditions, tht Specifications and the Drau•ines as the saint arc more specifically identified in the Construction Agrccmcnt, together with all Written Amendments, Change Orders. \Vork Change Directives, Field Orders, and ENGINEER'S wrinen interpretations and clarifications issued on or after the Effective Date of the Conswuion Agrccmcnt. Approved Shop Drawings and the reports and drawings of subsurface and physical conditions art not Conuaa Documents. 14. Corurau Pnce--The moneys payable by OWNER to Comractor for compleion of the Work in accordance with the Comract Documents and as stand in the Coruwttion Agreement. I5. Connacr Times--Thc numbers of days or the dates stated N the Construction Agreement to: (i) achieve Substantial Comp]etion, and (ii) complete the Work so that it is ready for final payment u evidenced by ENGINEER'S written recornmtndation of final payment. 16. Conrrocror--M individual or entity with whom OWNER enters into a Construction Agreement. 17. Correction Period--The time afiu Substantial Completion during which Contractor must correct, at no cost to OWNER, any Defective Work, normally one year after the date of Substantial Completion or such longer period of time u may be prcxribed by laws or Regulations or by the terms of any applicable special guarantee or specific provision of the Contract Dceuments. !8. DeJecrir•e--M adjective which, when modifj•ing the word Work, refers to Work that is unsatisfactory, faulty, or deficient, in that it does not conform to the Contract Documents, or does not meet the requirements of any inspection, reference standard, test, or approval referred to in the Contract Documents, or hu been damaeed prior to ENGINEER'S recommendation of final payment. 19. Docurnenrs--Data, reports, Drawings, Specifications, Record Drawings, and other deliverables, whether in printed or electronic media format, provided or furnished in appropriate phases by ENGINEER to OWNER pursuant to this Agreement. 20. Drm~~ings--That pan of the Contract Documents prepared or approved by ENGINEER which graphically shows the scope, extent, and character of the Work to be performed by Convaaor- Shop Drawings arc not Drawings as so defined. 21. EfJecrivr Darr of the Construction Agrermenr- The date indicated in the Construction A~reemcnt on which it becomes effective, bu! if no such date is indicated, it means the date on which the Construction Agreement is signed and delivered by the lut of the two panics to sign and deliver. 22.. EJJecrivr Dam of rdr .igreemem--The date indicated in this Agrccmcnt on which it becomes effective, but if no such date is indicated, it means the date on which the Agreement is signed and delivered by the lut of the two ponies to sign and deliver. 23. ENGIAEER's Couu(rarus--Individuals or entities having a contract with ENGINEER to furnish srnices Standard Form of Agrccmcnt Between Owner and Engineer for Professional Services Page 9 of l2 cxttm pcrmiucd by law, OWNER shall indcmnify and hold harmless ENGINEER and its o(Gcers, directors, partners, cmploytcs, and ENGINEGR's Consultants from and against all Cosa, losses, and damages (including but rat limited to all fees and charges of engineers, architects, anomeys, and other professionals, and all court or arbitration or other dispute resolution costs) caused by, arising out of or resulting from a Haurdous Environmental Condition, provided that (i) any such cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than completed Work), including the loss of use resulting therefrom, and (ii) nothing in this paragraph 6.1 LA.4. shall obligate OWNER to indcmnify any individual or entity from and agaimt the consequences of that individual's or entity's own negligence or willful misconduct. 5. "flee indemnification provision of paraeraph 6.II.A.1 is subject Io and litnitcd by the provisions agreed to by OWNER and ENGINLER in Exhibit I, "Allocation of Risks," if any. 6.12 Notices A. Any notiu required under this Agrcemcnt will be in writing, addressed to the appropriate parry at its address on the signature page and given personally, or by rcgiucrcd or etnifitJ mail lusmge prepaid, or by a commercial courier scn•icc. All notices shall be cfRctivc upon nc~ dart of receipt. 6.I3 Sunical A. All express rcprescmations, indemnifications, or limitations of liability included in dtis Agreentem will survive its completion or termination for any reason. 6.14 Scecrabilily A. Any provision or part of the Agrcemcnt held to be void or unenforccablc under any Law's or Regulations shall be deemed stricken, and all remaining provisiom shall continue to be valid and binding upon OWNER and ENGINEER, who agree that nc~ Agrcemcnt shall be reformed to replace such stricken provision or pan thereof with a valid and cnforccablc provision that comes as close as possible to expressing the intention of nc~ stricken provision. 6.15 \\'aivcr 6.16 1lndings A. Thc headings used in this Agrcemcnt arc for general reference only and do not have special significance. ARTICLE 7 - DL•-F7NITIONS 7.01 Dcfincd Terms A. Wherever used in this Agrecmcnt (including the Exltibia hereto) and printed with initial or all capital letters, the terms listed below have the meanings indicated, which arc applicabic to both the singular and plural thereof: I. Addenda--Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the Bidding Documents. 2. Additional Scn•ices--Thc scrviccs Io be IKrfonncd for or furnished to O\VNEIt by ENGINLEIi in accordance with Exhibit A, Pan 2 of this Agrecmcnt. • 3. Agrennuu--This 'Standard Form of Agrcemcnt between OWNER and ENGINEER for Professional Sen•iccs," including those L•xhibits listed in Article 8 hereof. 4. Application Jor Paymcru--Thc form acccpublc to ENGINEER which is to be used by Contractor in requesting progress or final payments for the completion of its Work and whirr. is to be accompanied by such supporting documentation as is required by the Contract Documents. 5. As6esros--Any material that contains more than one pcrccm asbestos and is friable or is releasing ubutos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration. 6. Basic Sendces--Thc xrvicu to be performed far or furnished to OWNER by ENGINEER in accordance with Exhibit A, Pan 1, of this Agrcemcnt. 7. Bid--Thc offer or proposal of the bidder submiued an the prescribed form setting forth the pries for the \VOrk to be performed. A. Non-enforcement of an}• provision by either pony 8. Biddi,rg Documents--Thc adveriixment or shall not constitute a waiver of that provision, nor shall it invitation to Bid, instructiotu to bidders, the Bid form and affect the cnforccabiliry of that provision or of the remainder attaclunena, the Bid bond, if any, the proposed Contract of this Agrecmcnt. Documents, and all Addenda, if any. Standard Form of Agrcemcnt Between Owner and Engineer for Professional scrviccs Page 8 of 12 2. All duties and respomibilitics undcrtakenpursuant to this Agreement will be for the sole and ezclusi.•c bcnefu of OWNER and ENGINEER and not for the bencfu of any othtr party. The OWNER agrees that the substance of the provisions of this paragraph G.OS.C shall appear in the Conuact Documems. 6.09 Dispute Resolution A. OWNER and ENGINEER agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice prior to exercising thew rights under Exhibit H of other provisions of this Agreement, or under law. In the absence of such an agretment, the panics may exercise their rights under law. B. If and to tht extent that OWNER and ENGINEER has•t a¢reed on a method and procedure for resolving dispute<_ between them arising out of or relating to this Agreement, such dispme resoluion method and procedure is set forth in Exhibit H, `Dispute Resolution.' 6.10 Hazardous Environmental Condition A. 0\\'N'ER represents to Engineer that ro tht best of its knou•Icdgc a Hazardous Environmemal Condition does not exist. B. O\VNER has disclosed to the best of its latoss•ledge to ENGINEER the existence of all Asbestos, PCB's, Peuoleum, Hazardous \\'aste, or Radioactive Material located at or near the Site, including q•pe, quantity and location. C. If a Hazardous Environmental Condition is encountered or alleged, ENGINEER shall have the obligation to notif}• O\\'NER and, to the cztent of applicable Laws and Regulations, appropriate governmental officials. D. his acknowledged by both panics that ENGINEER'S scope of srn•ices does not include any scn•ices rtlated to a Hazardous Environmental Condition. In the event ENGINEER or any other party encounters a Hazardous Em•ironmtnul Condition, ENGINEER may, at in option and without liability for consequential or any other damages, suspend performance of sen•ices on the portion of the Project affected thereby until OWNER: (i) retairu appropriate specialist consultant(s) or contractor(s) to idcmify and, as appropriate, abate, rtmediate, or remove the Hazardous Emvonmental Condition; and (ii) warrants that the Site is in full compliance with applicable Laws and Regulatioru. E. OWNER acknowledges Thal ENGINEER is performing professional sen•ites for OWNER and that [NGINEER is not and shall not be required to become an 'arranger,' "operator," 'generator," or "iransponcr" of hazardous substances, as defined in the Comprehensive Ens•'uonmental Responst, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the Site in connection with ENGINEER'S activities under this Agreement. F. if ENGINEER'S services under this Agreement cannot be performed because of a Hazardous Environmental Condition, the existence of the condition shall justify ENGINEER'S terminating this Agreement for cause on 30 days notice. 6.11 Allocation of Risks A. ]ndemnif~cation 1. To the fulkst extant permined by law, ENGINEER shall indemnify and hold harmless OWNER, OWNER'S officers, directors, partners, and emplo}•ees from and against any and all costs, losses, and damages (including but not limited to all fees artd charges of engineers, architects, attorne}•s, and other professionals, and all coup or arbitration or other dispute resolution costs) catued solely by the negligent acu or omissions of ENGINEER or ENGINEER'S officers, directors, partners, emplo}•ces, and ENGINEER'S Consultants in the performance and famishing of ENGINEER'S sen•ices under this Agreement. 2. To the fullest extent permitted by law, OWNER shall indemnify and hold harmless ENGINEER, ENGIN'EER'S officers, directors, partners, employees, and ENGINEER'S Consultants from and aeainst any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attome}•s, and other professionals, and cell coon or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of OWNER or OWNER'S officers, directors, partners, emple}•ees, and ON'NER's consultants with respect to this Agreement or the Project. 3. To the fullest cztent pcrmined by law, ENGINEER'S rota] liability to OWNER and anyone claiming by, through, or under OWNER for any cost, loss, or damages caused in pan by the negligence of ENGINEER and in pan by the negligence of OWNER or an}• other negligent entity or individual, shall not exceed the pcrcenuge share shat ENGINEER'S negligence bears to the total rtegligetxe of OWNER, ENGINEER, and all other negligent entities and individuals. 4. In addition to the indemnity provided under paragraph 6.11.A.2 of this Agreement, and to the fullest Standard Form of Agreement Bowan Owner and Engineer for Professional Services Page 7 of l2 rights of recos•cry against any of Ute insureds or additional insureds thertundcr. F. At any time, OWNER may request that ENGINEER, at OWNER's sole upense, provide additional insurance coverage, increased limits, or revised dcductiblcs that arc more protective Ulan Ware specified in L•zhibit G. If so rcqucstcd by OWNER, with Utc concurrcncc of ENGINEER, and if commercially available, ENGINEER shall obtain and shall require ENGINEER'S Consultants to obtain such additional insurance coverage, di(ferwt limits, or revised dcductiblcs for such periods of time as rcqucstcd by OWNER, and Ezhibil G will be supplcnumcd to inco:poralc these requirements. 6.OG Termination A. Thc obligation to provide further scrviccs under this Agreemem may be terminated: I. For causq a. By either pony upon 30 days written notice in the evcN of substantial failure by the other party to perform N accordance with the terms hereof through no fault o(thc terminating piny. b. By ENGINEER: I) upon scvcn days wriUCn notice if ENGINEER believes that ENGINEER is being rcqucstcd by OWNER to furnish or perform scrviccs contrary to ENGINEER'S responsibilities as a licensed professional; or 2) upon scvcn days wrincn notice if Urc ENGINEER'S scrviccs for the Project arc delayed or suspended for more than 90 days for reasons beyond ENGINEER'S control. 3) CNGINEL-R shall trove no liability to O\VNER on account of such termination. c. Notwithstanding the foregoing, this Agrccmcnt will not Icrminatc as a result of such substantial failr+rc if the parry receiving such notice begins, within scvcn da)•s of receipt of such notice, m correct its failure to perform and proceeds diligently to cure such failure within rw more than 30 da)•s of receipt thereof; provided, however, that if and to lht cztcnl such substantial failure cannot be reasonably cured within such 30 day period, and if such parry has diligently ancmptcd to cure the same and thereafter cominucs diligently to cure the same, then Utc cure pcrioJ provided for herein shall cztcnd up to, but in no case more than, GO days after the date of receipt of the notice. 2. For convenience, a. Dy O\VNER cffccrivc ulwn Urc receipt of notice by ENGINEER. B. Thc terminating party under paragraphs 6.06.A.1 or 6.06.A.2 may set the cffccrivc dart of termination at a time up to 30 days later than otherwise provided to allow ENGINEER to dcmobiliu pcrsormcl and cquipmcm from the Site, to complete tasks whose value would oUserwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly fdcs. 6.07 Controlling Law A. This Agrccnrenl is to be governed by the law of the start in which the Project is located. 6.08 Suttcssors, Assigns, and Beneficiaries A. OWNER and ENGINEER each is hereby bound and the partners, successors, executors, ad+ninistrators and legal rcprescntativcs of OWNER and ENGINELR (and to the cztcnt permitted by paragraph 6.OS.B the assigns of OWNER and ENGINEER) arc hereby bound to the other parry to this Agrccmcnt and to the panners, successors, executors, administrators and Icgal rcprescntativcs (and said assigns) of such othtr parry, in respect of all covenants, agreements and obligations of this Agrccmcm. B. Neither OWNER nor ENGINEER may assign, sublet, or transfer any ngh~s under or interest (including, but without limitation, moneys that arc due or may become due) in this Agrccmcnt without the wriuen consent of the other, ezccpl to Uu utent that any assignment, subletting, or transfer is mandated or restricted by law. Unlus specifically stated to the conrary in any wrincn consent to an assignment, no assignment will release or discharge the assignor from any dory or responsibility under this Agrccmcnt. C. Unless czpressly provided oUrcru•isc in this Agrccmcnt I. Nothing in this Agrccmcnt shall be construed to crtatc, impose, or give rise to any dory owed by OWNER or ENGINEER to any Contractor, Contractor's subcontractor, supplier, other individua] or entity, or Io an)• surety for or employee of any of them. Standud Form of Agreement Betwttn Owner and Engineer for Professional scrviccs Page 6 of 12 B. ^ is understood and agreed that i( ENGINEER'S Basic Sen•ices tinder this Agreement do not include Project observation, or review of the Contractor's performance, or any other Constriction Phase xrvices, and that such stn•ices will be provided by OWNER, then OWNER assumes all responsibility for interpretation of the Contract Documens and for construction observation or review end waives any claims against the ENGINEER that may be in any way connected thereto. 6.04 Use of Documents A. All Documenu art instruments of sen•ice N respect to this Project, and ENGINEER shall retzin an ownership and property interest thtrtin (including the right of reuse at the discretion of the ENGINEER) whether or not the Project is completed. B. Copies of OWNER furnished data that may bt relied upon by ENGINEER are limited to the printed copies (also knowv az hard copies) that are delivered to the ENGINEER pursuant to Exhibit B. Files in electronic media format of tut, data, graphics, or of other types that arc furnished by OWNER to ENGINEER are only for cotts•enience of ENGINEER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. C. Copies of Documents that may be relied upon by OWNER are limited to the printed topics (also known as hard copies) that arc signed or sealed by the ENGINEER. Fetes in electronic media forma; of tent, data, graphics, or of other npes that are furnished by ENGINEER to O\\'NER are only for conacnicnce of OWTER. Any conclusion or information obtained or derived from such electronic fdes will be at the user's sole risk. D. Because data scared in electronic media format can deteriorate or be modified inadecnendy or othervs•ist without authorization of the data's creator, the party receiving electronic fdes agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the 60-day acceptance period will be corrected by the parry delivering the dectronit files. ENGINEER shall not be responsible to maintain documents stored in electronic media format after acecptance by OWNER. E. \\'hen transferring documents in electronic media format, ENGINEER makes no representations az to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of this Project. F. OWNER may make and retain copies of Documents for information and reference in connection with use on the Project by OWNER. Such Documents ue not intended or rtprestoted to be suitable for reuse by OWNER or others on eztensiotss of the Project or on any other project. Any such «use or modification without written verification or adaptation by ENGINEER, az appropriate for the specific purpose intended, will bt at OWNER'S sole risk and without liability or legal exposure to ENGINEER or to ENGINEER'S Consultants. OWNER shall indemnify and hold harmless ENGINEER and ENGINEER'S Consultants from all claims, damages, losses, and tzpenses, including attorneys' fees arising out of or resulting therefrom. G. If there is a discrepancy between the electronic felts and the hard topics, the hard copies govern. H. Any verification or adaptation of the Documenu for utensions of the Project or for any other project will emitle ENGINEER to further compensation at rates to be agreed upon by OWNER and ENGINEER. 6.05 Insurance A. ENGINEER shall procure and maintain insurance as set forth in Exhibit G, `Insurance." B. O\VNER shall procure and maintain insurance aot~t .' OWNER shall cause ENGINEER and ENGINEER'S Consultants to be listed az additional insureds on any general liability or property insurance policies carried by O\VNER which are applicable to the Project. C. OWNER shall require Contractor to purchase and maintain general liability and athtr insurance az specified in the Contract Documeots and to cause ENGINEER and ENGINEER'S Consultants to be listed az additional insureds with «spect to such liability and other insurance purchased and maintained by Contractor for the Project. D. 6~W6i~art~•ENGINEER shall each deliver tt-•tht. et~,er certificates of insurance evidencing the coverages indicated in Exhibit G. Such certificates shall be furnished prior to commcnccmcot of ENGINEER'S scn•ices and at rcocw•als thereafter during riot life of the Agreement. E. All policies of property insurance shall contain proviciora to the effect that ENGINEER'S and ENGINEER'S Cotuultants' interesu uc covered and that in the event of payment of any loss or damage the insurers will have no Standard Form of Agreement Between Owner and Engineer for Professional Services Page 5 of 12 cxtcnl such anion is dircoly attrhwablc to dcfic icncics in OWNER-furnished information. C. ENGINEER shall perform or furnish professional engineering and related services in all phases of the Project to which Utis Agrccmcnt applies. L-NGINEER shall serve as OWNER's prince profusional for We Project. ENGINEER may employ such ENGINEER'S Consultants as ENGINEER deems necessary to assist in the performance or furnishing of the scrviccs. ENGINEER shall not be required to employ any ENGINEER'S Consultant unacceptable to ENGINEER. U. ENGINEER and O\VNEfi shall comply with applicable Laws or Regulations and OWNER-mandated standards. "This Agrccmem is based on Utcsc requirements as of its Etfcctivc Data Changes to Utcsc rcquircmcnts after the Etfcctivc Datc of this Agrccmcnt may be the basis for modifications to OWNER'S responsibilitics or to ENGINEER'S scope of scrviccs, times of performance, or compensation. E. OWNER shall be responsiblc for, and ENGINEER may rely upon, the accuracy and completeness of all rcquircmcnts, programs, instructions, rcpons, data, and other information furnished by OWNER to ENGINEER pursuant to Utis Agrcemcm. ENGINEER may use such rcquircmcnts, rclxrrts, data, and information in pcrfonning or furnishing scrviccs under this Agrccmcnt. F. OWNER shall make decisions and carry out its other responsibilitics in a timely manner and shall bear all costs incident thereto so as not to delay the scrviccs of ENGINEER. G. Prior to du; commcnccmcm of the Conswaion Phase, OWNER shall notify ENGINCL-R of any variations from the language indicated in Exhibit E, "Notice of Acceptability of Work," or of any other notice or ccnification that ENGINEER will be requested to provide to OWNER or third panics in connection with the Project. OWNER and ENGINEER shall reach agrecmcm on the terms of any such requested notice or ccnification, and OWNER shall authorize such Additional scrviccs as arc necessary to enable ENGINEER to provide the notices or certifications requcstcd. 11. ENGINEER shall not be required to sign any documents, no mauer by whom requcstcd, that would result in the L-NGINEER's having to ccnify, guarama or warrant the existence of conditions whose existence the ENGINEER cannot asccnain. OWNER agrees not to make resolution of any dispute with the ENGINEER or payment of any amount due to the ENGINEER in any way eonlingent upon the ENGIN[ER's signing any such ccnification. 1. During the Gotuwction Phase, ENGINEER shill not supervise, direct, or have control over Contractor's work, nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, scqucneu, or procedures ofconstruction selected by Contractor, for safety precautions and programs incident to the Contractor's work in progress, nor for any failure of Contractor to comply with Laws and Regulations applicable to Conractor's furnishing and performing the Work. J. ENGINEER neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform Ure Work in accordance with the Contract Documents. K. ENGINEER shall not be responsiblc for the acts or omissions of any Contractor(s), subwntractor or supplier, or of any of the Contracor's agents or cmployccs or any other persons (except ENGINEER'S own cmployccs) at the Site or otherwise unrnishing or performing any of the Contractor's work; or for any decision made on intcrprctations or clarifications of the Contract Documents given by OWNER without consultation and advice of ENGINEER. L. Thc Gcncril Conditions for any construction contract documcros prepared hereunder arc to be the "Standard General Conditions of Utc Comwction Contract" as prepared by the Engineers Joim Comraet Doeumems Commincc (Document No. 1910-g, 1996 Edition) unless both panics mumilly agree to use other Gencril Conditions as speeiGeally rcfcrcnccd in Exhibit 1. 6.02 Authorized Projccl Rcpracnlalivcs A. Contcmporancous with the execution of this Agrccmcnt, ENGINEER and OWNER shall designate spcciEc individuals to act as ENGINEER'S and OWNER'S representatives with respect w the scrviccs to be performed or furnished by ENGINEER and raporuibilities of OWNER under this Agrccmcnt. Such individuals shall have authority to transmit inswctions, receive information, and « ndcr decisions relative to the Project on behalf of each respective pany. 6.03 Design without Construction Phase Sen•ica A. Should OWNER provide Contruetion Phau scrviccs with ciUtcr OWNER'S rcprescntativu or a third parry, E=NGINEER'S Basic scrviccs under this Agrccmcnt will be considered to be completed upon completion of the Final Design Phase or Bidding or Negotiating Phase as outlined in Exhibit A. Standard Form of Agrccmcnt Between Owner and Engineer for Professional scrviccs Page 4 of 12 by law, if Icss) from said thinitth day. to addition, ENGINEER may, aficr giving seven days e•rinea notice to OWNER, suspend services under this Agreement until ENGINEER hu been paid in full all amounts due for xn•ices, expenxs, and other related charges. Payments will be credited first to interest and then to principal. C. Disputed Invoices. In the tutor of a disputed or contested invoice, only that ponion so contested may be withheld from payment, and the undisputed ponioa will be paid. D. Payments Upon Termination. 1. In the event of any termination under paragraph 6.06, ENGINEER will bt emit)ed to invoice OWNER and will be paid in accordanu with Exhibit C for all services performed or furnished and all Reimbursable Expenses intoned through the effective date of termination. 2. In the event of ttrminalioa by OWNER for caavenicnce or by ENGINEER for cause, ENGINEER, in addition to invoicing for those items identified in subparagraph 4.02.D.1, shall be entitled to invoice OWNER and shall be paid a rcuoaable amount for senices and expenses d'uectly attributable to termination, both before and aficr the effective date of termination, such u reassignmem of personnel, costs of terminating contracts with ENGINEER'S Coruultants, and other related close-out costs, using methods and rates for Additional Services u set fonh N Exhibit C. E. Records of EA'G!A'EER's Costs. Records of ENGINEER'S costs peninent to ENGIN'EER'S compensation under this Agreement shall be kept in accordance with generally accepted accounting practices. To the extent neussary to verify ENGINEER'S charges and upon OWNER'S timely request, topics of such records will be made available to OWNER at cost. F. Legisbrive.lcnons. )n the tutor of legislative xtions aficr the Effective Date of the Agreement by any level of government that impose razes, fees, or costs on ENGIN'EER'S xrvias or other costs in correction with this Project or compensation therefor, such new razes, fees, or costs shall be invoiced to and paid by OWNER u a Reimbursable Expense to which a Factor of 1.0 shall be applied. Should such razes, tees, or cosy be imposed, they shall be in addition to ENGINEER'S estimated total compensation. ARTICLE 5 • OPIT7ONS OF COST 5.01 Opinions of Probable Construction Cori A. ENGINEER'S opinions of probable Conswction Cost provided for herein aze to be made on the buffs of ENGINEER'S experietrce and qualifications and represent ENGWEER's best judgmem u an experienced and qualified professional generally familiar with the industry. However, sins ENGINEER hu no coavol over the cost of labor, materials, equipment, or sen•ices furnished by others, or over the Conuactor's methods of determining prices, or over competitive bidding or market conditions, ENGINEER carrot and dots not guarantu that proposals, bids, or actual Conswctioa Cost will not vary from opinions of probable Construction Cost prepared by ENGINEER. If OWNER wishes greater usurance u to probable Conswctioa Cost, OWNER shall employ an independent cost estimator u provided in Exhibit B. 5.02 Designing to Coastruaion Cost Limit A. If a Construction Cost limit is established between OWNER and ENGINEER, such Cotuwctioa Cost limit and a sutcment of ENGINEER'S rights and responsibilities with respect thereto will be specifically set fonh in Exhibit F, "Conswction Cost Limit,' to this Agreement. 5.03 Opinions of Total Project Costs A. ENGINEER usumes no responsibility for the accuracy of opwont of Total Project Costs. ARTICLE 6 -GENERAL CONSIDERATIONS 6.01 Standards of Performance A. The standard of care for all professional engineering and related services pcAormed or furnished by ENGINEER under this Agreement will be the care and skill ordinarily used by members of ENGINEER'S profession practicing under similar circumstatsces at the same time and N the same locality. ENGINEER makes no warranties, cxpreu or implied, under this Agreement or otherwise, in connection with ENGINEER'S servius. B. ENGINEER shall be responsiblc for the technical accuracy of its services and documents resulting therefrom, and O~YNER shall not be responsiblc for discovering deficiencies therein. ENGINEER shall correct such deficiencies without additional compensation except to the Standard Form of Agreement Between Owner and Engineer for Professional Services Page 3 of 12 AIL"IICLIi 1 - SIiRVICIiS OF ENGINEERL 1.01 Scope A. ENGINEER shall provide the Dasic and Additional Scrviccs set forth hcrcin and in Ex)tibil A. D. Upon this AgrccmeN becoming effective, ENGINEER is authorized to begin basic Scrviccs az set forth in Exhibit A. C. If authorized by OWNER, ENGINEER shall furnish Residem Projca Rcprestntative(s) with dories, responsibilitics and limitations of authority as set forth in Exhibit D. ARTICLE 2 - OWNER'S RESfONSIDILITIIiS 2.01 Gcncnl A. OWNER shall have the responsibilitics set forth hcrcin and in Exhibit B. ARTICLE 3 -TIMES FOIi RENDERING SERVICES 3.01 Gcncral A. ENGINEER'S scrviccs and compensation under this Agrccmcnt have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. Unless specific periods of time or specific darts for providing scrviccs arc spcciGcd in this Agrccmcnt, ENGINEER'S obligation to render scrviccs hereunder will be for a period which may reasonably be rcquucd for the completion of said scrviccs. B. If in this Agrecmem spcciGc periods of time for rendering scrviccs arc set forth or specific dates by which services arc to be completed arc provided, and if such periods of time or dates arc changed through no fault of ENGINEER, the rates and amounts of compensation provided for hcrcin shall be subject to cquitablc adjustment. If OWNER has requested changes in the scope, extent, or chuauer of Utt Projca, the time of performance of GNGINEER's scrviccs shall be adjusted equitably. C. For purposes of this Agrccmcnt the term 'day" means a calendar day of 24 hours. 3.02 Suspension A. If OWNER fails to give prompt written authorization to priced with any phau of urviccs after completion of Ote immediately preceding phase, or if ENGINEL-R's urviccs arc delayed through no fault of ENGINEER, ENGINEER may, after giving seven days written notice to OWNER, suspend scrviccs under this Agrccmcnt. B. If ENGINEER'S services arc delayed or suspended in whole or in pan by OWNER, or if ENGINEER'S scrviccs arc cztended by Contractor's actions or inactions for more than 90 days through no fauh of ENGINEER, ENGINEER shall be entitled to cquitablc adjustment of rates and amounts of compensation provided for elsewhere in this Agrccmcnt to reflect, reasonable costs incurred by ENGINEER in connection with, among other things, such delay or susptnsion and reactivation and the (act that the time. for performance under this Agrccmcnt Itas been revised. ARTICLE 4 - PAlT1CN'TS TO ENGINEER 4.01 htclhods of Pa)mtcnt for Scn•iccs and Reimbursable Expenses of ENGINEER A. For basic Scmias. OWNER shall pay ENGINEER for , o,_. ~ _~ r.._.~.:., c.w:~:, r D. For Additional Semiccs. OWNER shall pay ENGINEER for Additional Scrviccs performed or furnished C. Far Reirn6ursaGfe Espcrucs. In addition to payments provided for in paragraphs 4.OI.A and 4.OI.B, OWNER shall pay ENGINEER for Reimbursable Expenses incurred by ENGINEER and ENGINEER'S Consultants az'-a~;~;a- . r -c~v`nv+cr 4.02 Olhcr Provisioru Concerning Payments A. Prepormian oj/mbices. Invoices will be prcpued N accordance with ENGINEER'S standard invoicing practices and will bt submitted to OWNER by ENGINEER, unless otherwise agreed. Thc amount billed in each invoice will be calculated az ut forth in Exhibit C. D. Payment oJ/nvoices. Invoices art due and payable within 30 days of rcccipt. 1f OWNER (ails to make any payment due ENGINEER for scrviccs and expenses within 30 days ahcr rcccipt of ENGINEER'S invoice therefor, the amounu due ENGINEER will be increased at the rate of L0~ per momh (or the maximum rate of imcrest pcrmiued Standard Form of Agrccmcnt between Owner and Engineer for Professional Scrviccs Page 2 of 12 STANDARD FOR'vI OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREE)`1ENT effective as of April 11 ~ 1996 (-Effective Date") between City of Atlantic Death, Florida (`OWNER") and Eder Associates, Inc. (`ENGINEER"). OWNER intends to Expand the Buccaneer Wastewater Treattt~nt Plant (`Project'). OWNER and ENGINEER in consideration of their mutual covenants as set fonh herein agree u follows: Standard Form of Agreement Between Owner and Engineer for Professional Services Page 1 of 12 TABLE OF CON'fE.\TS Pacc ARTICLEI-SERVICES OF ENGINEER ..................................... . ............ 2 ............ 2 1.01 Scope ................................................. ARTICLE 2 -OWNER'S RESPONSIBILITIES .................................. ............ 2 ....... 2 2.O1 Gencral ................................................. ..... ARTICLE 3 -TIMES FOR RENDERING SERVICES .............................. ............ 2 ...... 2 3.01 General ................................................. ...... ........ 2 . 3.02 Suspension ............................................... . .. ARTICLE4-PAYMENTS TO ENGINEER .................................... ............ 2 2 01 Methods of Payment for Services and Reimbursablc Ezpcases of ENGINEER .... 4 ............ . 4.02 Other Provisions Concerning Payments ............................. ............ 2 ARTICLES-OPINIONS OF COST ......................................... ............ 3 01 Opinions of Probable Construction Cost ............................ 5 ............ 7 . 02 Designing to Construction Cost Limit .............................. 5 ............ 3 . 5.03 Opinions of Total Project Costs ................................. ............ 3 ARTICLE6-GENERAL CONSIDERATIONS ................................. ............. 3 ... 3 6.01 Standards of Performance .................................... .......... 4 . 6.02 Authorizcd Project Representatives .............................. . ........... 4 03 Design without Construction Phasc Scrvices ........................ 6 ............. . ........ 5 6.04 Useo(Documtnts ......................................... ..... ............. 5 6.05 Irtsurancc ............................................... . ............ 6 6.06 Tcrmination ............................................ . ......... 6 6.07 Controlling Law .......................................... .... 6 6.08 Successors, Aszigns, and Beneficiaries ............................ ............. .... 7 6.09 Dispute Resolution .......................................... ......... 7 10 Hazardous Eoviroruncntal Condition ............................. 6 ............. . . 7 6.11 Allocation of Risks ........................................ .. ............ ............. 8 .. 6.12 Noticcs .............................................. ........... 8 6.13 Survival ............................................... .. ..... - - ... 8 6.14 Scvtrability ............................................. .. : ............. 8 ........................................... 6.15 Waiver ..... " " " " " " " 8 ...................................... 6.16 Headings ........ ........ 8 ARTICLE7- DEFINITIONS ............................................ ..... .......... 8 7.01 DefinedTerms ........................................... ... ARTICLE 8 -EXHIBITS AND SPECIAL PROVISIONS ........................... ............ : 8.01 Exhibits Included .......................................... ............ 11 .......... 8.02 TotalAgrcement .......................................... .. This document haz imponant Iegal consequences; consultation with an anorney is encouraged with respect to itt ux or modification. This document should be adapted to the paniculu circumstances of the contemplated Project and the Controlling Law. .' ~ '~ STANDARD FORM OF AGREEMENT;~~ ,,ar ; ; ;9yh I_!;I BETWEEN OWNER AND ENGINEER' J FOR '~ _ _._.. _~ PROFESSIONAL SERVICES Prepared by ENGINEERS JOINT CONTRACT DOCLTIENTS COn9~4ITTEE and • lssucd and Published Jointly By /I `I, National Society o/ Pro/essionalEngineers AMERICAN CONSULTING rnleuional Engineers is /link rrsclKt AIaERICAN SOCIETY OF CIVIL ENGINEERS ENGINEERS COUNCIL PROFESSIONAL ENGINEERS 1N PRIVATE PRACTICE a practice dirision aJlhe NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS AMERICAN CONSULTING ENGINEERS COUNCIL AMERICAN SOCIETY OF CIVIL ENGINEERS This Agreement has been prepucd for use with the Standud General Conditions of the Construction Contract (No. 1910-8, 1996 Edition) of the Engineers Joint Contract Documents Commincc. Their prm•isions ue interrelated, and a change in one may necessitate a change in the other. For guidance in the prepuation of Supplementary Conditions, sec Guide to the Prepuation of Supplementary Conditions (No. 1910-17) (1996 Edition). For guidance on the completion and ux of this Agreement, see EJCDC Uxrs Guide, No. ]910.5(1. F~coc Fo tptat trove Fdrtion) CITY OF ATLANTIC BEACH CITY COMMISSION HEETING STAFF REPORT AGENDA ITEM: CONTRACT FOR ENGINEERING SERVICES FOR FINAL DESIGN, PERMITTING, CONSTRUCTION DOCUMENTS AND BIDDING PHASE OF BUCCANEER WASTEWATER TREATMENT PLANT EXPANSION SUBMITTED BY: Robert S. Kosoy, Director of Public Works~~~.-~- DATE: April 15, 1996 BACKGROUND: On March 20, 1996, the City of Atlantic Beach received the "Draft" Scope of Services from EDER Associates. Through negotiations between Staff and Andrew May, Consulting Engineer with EDER Associates, final documents have been received which appear fair to both the consultants and to the City. In summary, EDER has proposed that engineering services be grouped into the following five task orders, details attached. Task Order #1: Permitting ........................5 26,510 Task Order #2: Process b Major Equipment Evaluation .............. 6,527 Task Order #3: Engineering Design b * Contract Document Preparation..... 115,389 Task Order #4: Advertise, Bid b Award of Construction Contract ............. 4,664 Task Order #5: Operation b Maintenance Manual Preparation ................ 7,982 TOTAL FOR PROPOSED DESIGN......... 5161,072 * Under Task Order #3: If authorized to design additional modifications using another conventional activated sludge or extended aeration treatment process (Item I - M) the additional compensation would be (Item V-B)....... S 14,398 TOTAL FOR CONVENTIONAL DESIGN......5175,470 RECOMMENDATION: Authorize Engineering Services of EDER Associates for the Buccaneer Wastewater Treatment Plant Expansion ATTACHMENTS: Engineering Professional Services Contract (Three Copie~~ REVIEWED BY CITY MANAGER: IlY`f~ AGENDA ITEM NO. 1 1 \\\ ~\ ~ j ~ _ ~, O~ ~ r ~~ ~ c~ 1 a ~~ t ~ ~/ m Z~ c: ~. r i 7 Ly l^ 0 n -.. - ~ D Lr DR ~~ ae- w. ~~ - n !: r ~` m J ,. w~~uao .. i.wr~o uua a'OfNe p01091W M~~Gq.inc. Y av. oa: »o~ Program Priein>; and Billin;' Method Garden >~ae Ditch System Lgne 1] :Initial Clean-Out J Physical Removal Program Monthly Maintenance Program Shoreline Aquascaping :Ornamental Aquascaping $ 7.095.00. $ 1680.00 /year $ N/A $ N/A ----------------------> $ 78. 75.00 ,095.00 due upon Physical Removal project completion. 1,680.00 billed in 12 monthly increments of $140.00. specifications and prices of the Aquatic Program (s) listed above are hereby accepted and agreed 1. You are authorized to commence the work as specified. Payments will be made as outlined. aut6otizing agent about is sn full representauon of. Crtv of Atlanuc Beach Pubyc A'orks Depuunent 4ortsx &aogcv Swvic~a. Inc. vw+ocrawi +i~.c oo .,~~o rm uuc ~P~ROPOSAL "C" ~~luGCL~GG V/%GCL/7~Qe~~/`?~lL~ ~~'G/ .~GLG City of Atlantic Beach Public Works ATTN: Bob Kosov April 12, 1996 Vortex Biological Services, Inc. 5800 Beach Boulevard, Building 203, Suite 248 Jacksom~ille, Florida 32207 Waterwa~Description: Ditch system that parallels 20th street starting at a retention pond located in Ocean yValk (40 feet from Senunole Road) and leading down to a fork in the ditch located behind 2069 Selva ?~4arina Drive. Total length from Retention pond to fork = 2,2891ineaz feet. Aquatic Vegetation Presently Large trees, water sprite, duck weed, torpedo grass, briazs and small brush. Clean-Out O e~rations Proposal: Defoliate then Devegetate. 1)- Herbicidally defoliate all vegetation to be physically removed prior [o the actual culling. This will kill the root systems and reduce the bio-mass that will eventually be disposed of. 2)-Once all the target vegetation has been properly treated and killed it will be physically cut from the ditch system and disposed of properly. Total Physical Removal Time - Unknown. •Va't~z Wdog~cd Y~rvic~O. Ina 490F92JJJ01 1~4t7/% 6711 PM Ub2 Proft±ram Pricin;; and Billing Method banal from Fleet Landing Bridge to Mayuo~ ad 1j :Initial Clean-Out /Physical Removal Program Monthly Maintenance Program Shoreline Aquascaping ] :Ornamental Aquascaping $ 2.042.0 $ No Additional Charae $ N/A $ N/A ----------------------> $2.042.00 ,042.00 due upon Physical Removal project completion. tthly maintenance program at no charge, maintenance will be absorbed by maintenance program already in progress for the canal system previously trded on March 25, 1996. speciLcations and prices of the Aquatic Program (s) listed above are hereby accepted and agreed t. You are authorized to commence the work as specified. Payments will be made as outlined. Date: authonzwg agent above rs m full rcpresentauon of, Gnu of Atlantic Scach I'ubhc R'orks Department •1'Qllr aoiogKd prvida. Inc. VYUtOLS0w1 1pr1[/yp lY/al rM 1.711[ PROPOSAL "B" ~i~artd ~ci City of Atlantic Beach Public Works ATTN: Bob Kosoy April 12, 199ti Vortex Biological Services, Inc. 5800 Beach Boulevard, Building 203, Suite 248 Jacksonville, Florida 32207 Waterway Description: Canal area starting at the Fleet landing entrance bridge heading North terminating at Mayport Road. Total Length = 659 feet AJc vatic Vegetation Presently Large and small trees, brush, water sprite, torpedo grass, duck weed, alligator weed, penneywort, and briars. Clean-Out Operations Proposal: 1)- Herbicidally defoliate all vegetation to be physically removed prior [o the actual cutting. This will kill the root systems and reduce the bio-mass that will eventually be disposed of. 2)-Once all the target vegetation has been properly treated and killed it will be physically cut from the ditch system and disposed of properly. Total Physical Removal Time =Unknown. YOII~Y WdopW $KVIC~7. Ine. 490FB2}Jx11 OIY121% 97'16 F'M [)$Ij Program Pricing and Billing Method Skate Road Ditch from Plaza to Cutlass 1] :Initial Clean-Out /Physical Removal Program $ 2.354.00 Monthly Maintenance Program Shoreline Aquascaping :Ornamental Aquascaping $ Previously Awarded $ N/A $ N/A ----------------------> $.2.354.00 ,354.00 due upon project completion. specifications aad prices of the Aquatic Program (s) listed above are hereby accepted and agreed I. YVU dIC dUQIURGCII lU CUIIlII1C111.'C Q1C WUIIS d5 SpCCI(1C(l. PdyIl1CULY Wli1 bC maQC a5 UUIhUCd. ame: Date: authorizing agent above is in full representation o(, Cm o(Adanhc Beach Pubbc R'orks Department varoa daopw arr~ua. inc. rru+oco o:ui ,u•ia. vu oi.~c rip ~, ..a 7~,,/~ ,/+ ~PRO/P/OS/A~L "A" ~~e~GT/W~GC/ c/Eil~t?//!/(~I/l~~C~~~~ ~~t~~t~ ~. ~/ig;.¢iut,ci City of Atlantic Beach Public Works ATTN: Bob Kosov Vortex Biological Services, Inc. 5800 Beach Boulevard, Building 203, Suite 248 Jacksonville, Florida 32207 Waterway Description: Skate road ditch system from Plaza to Cutlass. Total Length = 1004 feet. Aquatic Vegetation Presently Cattails, Brush, Briar, Broadleaf weeds, small trees Alligator weed, Totpedo grass, and Taro. Clean-Out Operations Proposal: 1)- Herbicidally defoliate all vegetation [o be physically removed prior to the actual cutting. This will kill the root systems and reduce the bio-mass that will eventually be disposed of. 2)-Once all the target vegetation has been properly treated and killed it will be physically cut from the ditch system and disposed of properly. Total Physical Removal Time = L?nknown. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Change Order For VORTEX Biological Services SUBMITTED BY: Robert S. Kosoy, Director of Public Works TJ~i T DATE: April 16, 1996 BACKGROUND: A contract was awarded to VORTEX on 3/25/96 for monthly maintenance of (17) seventeen ditches and (3) three lagoons including a one-time on1Y directive to defoliate and devegetate the Selva Marina ditch and the ditch at the west end of Plaza Road. The City needs the ditch located at the west side of Skate Road from Cutlass to Plaza Road cleaned out and underbrush removed to accomplish proper water flow. VORTEX'S proposal to perform this ditch work is 52,354.00. (See Proposal A.) The City Commission requested a price to devegetate and defoliate the Selva Marina ditch heading north from Fleet landing to Mayport Road on a monthly maintenance schedule. VORTEX proposes the sum of $2,042.00 for a one-time only cleanup of this area and will add the monthly maintenance for this location to the existing contract at no increase to the current contract for monthly maintenance. (See Proposal "B") The City Commission further requested work in the ditch system that parallels 20th Street starting at the retention pond in Oceanwalk heading west to a fork in the ditch located across from 2069 Selva Marina Drive. The cost to defoliate and devegetate for a one time only cleanup would be 57,095.00 and will add 5140.00 per month at 12 months = 51,680.00 per year. (See Proposal "C".) RECOMMENDATION: Accept Proposal By VORTEX For Additional Ditch Cleaning For The Sum of 511,491.00 One Time Fee and Increase Monthly Maintenance Contract by S140.00 Per Month ATTACHMENTS: Three Proposa~/~~ REVIEWED BY CITY MANAGER: __~ l AGENDA ITEM NO THE CITY OF STARKE • ~ ~ . congratulates the '•• Florida League of Cities on its 69th Annual Convention and salutes our hosts, • The City of Kissimmee and the • ',', Tri-County League of Cities i n~i~u..in~n+~ ~!si'ott-co~uussu»ea Italphl'.Iinan l7avis\~%ocxls P. S!r~ cn Finch an' cl tarn lanicr 9Unlinx•r Linda H. VG'ise [cl \C ;!II CHIEF OF POLICE Jimmy R. Epps 1/4 PAGE - $190.00 WIDTH 4-3/4" X HEIGHT 3-5/8" The City of Port St. Lucie offers its best wishes to the members of The Florida League of Cities for a productive 69th Annual Convention \ / Rnbert Minsky, Mayor William Ray Ankrom, Vice Mayor James Anderson, Councilman Mary Ann Cemuto, Councilman Paula A. Lewis, Councilman Port St. Lucie "A city striving for excellence 1/8 PAGE - ~ on every level." $104.00 WIDTH 2-3/8" X HEIGHT 3-5/8" The City of Fort Lauderdale congratulates the City of Kissimmee and the Tri-County League of Cities as hosts for the Florida League of Cities 69th Annual Convention. r _ ~ ~ ,~ A ._ _~_ - •Y~._ x.. Please join l~s in supporting our Mayor, Jim Naugle, for First Vice President of the Florida League of Cities. Fort Lauderdale City Commission Mavor Jim Naugle Vice Mayor Carlton Monre Commissioner John Aurelius -Commissioner Cary Keno -Commissioner Jack Latona 1/2 PAGE - $282.00-WIDTH 7-1/8 X HEIGHT 47/8" The City of would like to place a 1 gage @ $477.00 U2 page @ $282.00 L4 page @ $190.00 I/8 page @ $104.00 ad in the 70th annual convention issue of Quality Cities. Indicate one: The City of would like to run the same ad as last year with the only changes being 70th Annual Convention and Hosts, The City of Boca Raton and the Palm Beach County Municipal League. I would like the following copy to appear in our ad: I am enclosing: ~ black and white artwork, or a ~ photo to be used in the ad this year. Call me with any problems; my phone number is: Title• Due to time constraints, we cannot provide proofs of ads, but welcome your ads on computer disk or as camera-ready ads. Your advertising copy and this signed form must be in the League's office no later than May 24, 1996. PAID Date Check tl Amount $ Account A ATLANTIC BEACH ''Florida's First Coast Community" extends best wishes to the 69th Annual Convcn t ion Lyman Fletcher Mayor Commissioners: Steve Rosenbitwm Susanne Shaughnessy J. Dezmond Waters, 111 Robert Weiss, Jr. ~- Kim Leinbach City Manager C s F . fie City of Oviedo Salutes fie Florida League of Cities CITY OFFICIALS Mayor Judith A. Green City Courrcil Phillip E. Hampton Michael S. Craig Michael D. Ragsdale John C. Benson Thomas A. Hagood, Jr. City Attorney William L. Cdbert Maureen King City Clerk Best Wishes to the Florida League of Cities' 69th Annual Convention and Our Hosts from the ,oF yIES~TgM ~e~ ,.~ ~ G9y; r~ m ~r ~.', i ~\ X959 FLOfltOP MAYOR William A. Lane DEPUTY MAYOR Cheryl G. Bateman COUNCIL MEMBERS Jan Lirson Hrlen Ludwig Edward M. RadlifT John T. Leach Chuck Wells City Manager -Mark K. Ryan City Clerk -Jan Daniels, CMC CHy Manager V. Eugene Wiilifortl, tll CHy Clerk Cynthia S. Bonham Congratulations fothe Florida League of Cities' 69th Annual Convention and our hosts, the City of Kissimmee and the Tri-County League of Cities ~~OPy~~ ~O J~~ t~it~D 18 1 ~.-/ CITY COUNCIL MAYOR Jce M. F'iggotte VICE MAYOR Kenneth D. McMillen COUNCILMEMBERS George F. Locke, III Daryl E. Weisenborn Ronald D. Clifton. Jr. City Manager Joseph W. Yarbrough -CONTINUING COMMITMENT TO EXCELLENCE- FLO_WDA LEAGUE OF CITIES 62 FLORIDA LEAGUE OF CTPIES~ INC. Memorandum TO: City Managers/Clerks Local and Regional League Representatives 6~"" FROM: Priscilla Dawson, Art & Advertising Manager DATE: Apri15, 1996 We are pleased to announce that the 70th Annual Convention of the Florida League of Cities will be held August 8 - 10, 1996 at the Boca Raton Resort and Club, Boca Ratan, Florida. As in previous years, we are extending to all Florida cities and local/regional leagues an invitation to advertise in the 100-page special convention issue of Quality Cities. Thin offers an excellent opportunity to extend best wishes for a successful convention to our hosts, the City of Boca Raton and the Palm Beach County Municipal League. In order to have the magazine ready in time for the early convention date, advertising space reservations need to be made by May 17, 1996 and final advertising copy must be in the League office no later than May 24, 1996. For your information, we have included a sample copy of ad sizes and costs. Also, we have enclosed a form that must be signed and returned For ad placement. If your city placed an ad in the 1995 convention magazine, you should also receive a tear sheet showing that ad, so that you can use it in developing this year's ad. When developing your ad, please notice how much more attractive the ads can be when we include the city's logo or some artwork. CaL us if ycu have questicna about what kind of a.-twork will look good in your ad or if you want to send us your ad on computer disk. We look forward to your continued cooperation and support in our efforts to make this convention the best ever. Enclosures 201 west Park Avrnue ~ P.O. Box 1757 ~ TaBaha+eee. Fbrlda 32302-1757 ~ (905) 222-9681 ~ Sunoom 2755331 CITY OF ~tlaatic 5iaek - ~lottda April 15, 1996 Memorandum to: The Honorable Mayor and Members of the City Commission City of Atlantic Beach wo su9n1o1.e aoAu ATLAN77C lF..1CH. FI.OY~ 12Zi.1-SMS 7F1.FPNONE 190112Q-Sf00 FAX 1901) 2lF5005 Subject: Invitation from Florida League of Cities to advertise in the special convention issue of "Quality Cities" City Commission Members: Last year we placed none-fourth page ad in "Quality Cities" at a cost of 5190.00. We have received a letter from Florida League inviting us to advertise once again this year, and we aze attaching herewith information concerning this, as well as a copy of the ad from last year. If the Commission desires to place an ad, funds are available in the Commission Contingency Fund. Respectfully submitted, i J s .Jarboe City Manager JRJ:tI Attachment SECTION 2j Sec. 6-17, Article R, Chapter 4, of the Codc Ordinances of the City of Atlantic Brach, Florida, is hereby repealed. SECTION 3. Whenever the above standard codes make reference to dudes of a certain official named therein, that designated official for the Ciry of Atlantic Beach shall be the one who has dudes corresponding to those of the named official in said standard codes, and said official shall be deemed to be the responsible official insofar as enforcing rite provisions of said standazd codes. SECTION 4. This Ordinance shall take effect immediately upon its fatal passage sad adoption. PASSED by the City Commission on fast reading this 8th day of April, 1996. PASSER by the City Commission on second and final reading this day of April, 1996. ATTEST: w~ MAUREEN HING Ciry Clerk LYMAN T. FLETCHER Mayor, Presiding t~cer Approved as to form and correctness: ALAN C. JENSEN, ESQUIItE Ciry Attorney nunTNANCE NO. 25-96-28 AN ORDINANCE OF TIIN CITY OF A'T'LANTIC BEACH, FLORIDA, AMF,NDING CHAPTER 6, BUILDINGS AND BUILDING REGULA- TIONS, BY AI~P7'1`i iG VARIOUS STANDARD CODES ItEI.ATII\GTO INSPECTION ACTIVTI'IES AND F1~tFORCEDiEN'I' OF BUILDING PROVLSIONS, AND PROVIDING AN EFFECTIVE DATE. VVI;EREAS, it is the desire of the Ciry Commission of the Ciry of Atlandc Beach to adopt, in all respects, various standard codes reladng to building, electric, plumbing, mechanical, swimming pool, housing, gas, amusement devices, fue prevention, and WHEREAS, the adoption of these codes is done to facilitate proper inspection activities by the City relating to construction and maintenance of buildings within the City and relating to the public health, safety and welfare. NOW 7'EiEREFORE, BE 1T ORDAINED by the City Commission of the City of Atlantic Beach, Florida: SECTION 11 The applicable sections of Chapter 6, Buildings and Building Regula- *~ lions, of the Code of Ordinances of the City of Atlantic Beach, Florida, are hereby amet-ded ,,, to incorporate by reference, as if fully set forth therein, the following standard codes, to-wrt: (1) Standard Building Code, 1994 Edition (§6-16) (2) National Electric Code, 1996 Edition (§6-31) (3) Standard Plumbing Code, 1994 Edition (§6-56) (4) Standard Mechanical Code, 1994 Edition (§6-76) (5) Standard Swimming Pool Codc, 1991 Edition with 1993/1994 revisions (§6-91) (6) Standard Housing Code, 1991 Edition with 1992/1994 revisions (§6-120) (7) Standard Gas Code, 1994 Edition (§6-141) (8) Standard Amusement Device Code, 1985 Edison (§6-161) (9j Standard Existing Building Code, 1988 Edition with 1991/1994 revisions (10) Standard Unsafe Building Abatement Code, 1985 Edition (11) Standard Fire Prevention Code, 1994 Edition The above standard codes shall prevail over any existing provisions contained in the Code of Ordinances of the City of Atlantic Beach which are contrary to or inconsistent with said standard codes. t' Z CW `C` ~r~/ LL a W W U W W _~ 2 U Q W m LU_ r 2 J Q W Q O Q W } O J Q H O ~ e~ee°evo~°eeveee 8 W t7NQmNrN QQ OONQD'Npp u ~ OrN QOO~N tlONO~ rm RQ' i g NOONOO~OfDOOQOt~f~ w ~ p l N ~' ~ o 0 0 0 0 o e o a e o o e o e~ ~ OI Q m N m r O N pp a r m m Ol O : ~ N MmQfOm000f~It7m~romm ' ~ e ~O~m~00i ~O~OOONQ NfV w Y d ~" N ry N N ry N l' ~ ~ ~ N r l7 m m ~ ~ ~ ~ N i 0 4 i ~ONO~OONN OOO ~N ~lhN O ~ o ~ ~ OmNN ~Ol'f ~'-~ r NNl7 m 0~3 LL m J f F f ~~y 'n m H ~ M O ~ N ~ Z O tS~ ~~~ K< y ~ ~ 5~~ 5~~ j ~ ~ ~ ~ 1- oul ~ ~ 1S1T~ ~ ~ ~ J ~] ~] N W W N< ~yVy zyW ~_ W y2~ 7 ~~y !y~ ~ ~~ K ~ ~ Z ~ N ` 3 = S ~ > V' S' ~ ~ eveeeeevoovevavo m~~nmrNNrNV~nNraNin r l~O~m~m~N t7NOm~NNI~I ~ e ~ OOUI NO rN r ~ OON ~.-O S N ~- M Oi r N ry m N O PI N r O N O m 7 O ~ ~ o x r OOO~OONO1 Of") ~ON000 0 = t ~ O ~ m'-P10 rNm01 N~NNN ONO N z g 0 3 LL F M J /) Q 2 O q]~ ~~Z=m ~ Z ~ `a ~ ~~Sfi~~i~~C ~~ a < j ~ ~ ~ ~ 8 ~ ~ i j ~ ~ J m W R S ~{~{yy ~ IY wNz K W= J= J y H '~ ~ K~ LL Z~ N Z 3= W~ W (J f O 0 m m a Z CW i Q a W W V W ~W~// ~i LL Q W V g Q a W } J O ,iw W cQ G UW w 2 W ~ C ~ LL ~ w K f < U O f K h x U K LL 0 ~" Z O J U W a J J Q V Q 0 W O i b w r S U C Q LL O 2 O ~ ~ ~ p~~p ~ O N M O O ~ I~ O O l W~ O N N N Ol O v ~ 0 01A y O N O O t? W N T . O °? U WO1y s q = f a Z U ~ ~ C o'e ~o 2~pe 3E~~~=p~p2R~a~2e~~~ 000 NOOONOS OaO~NN N r O N N O Y 1~ 0 0 0 V' 0 0 0 01A 0) N O NON OIOONN000 ~{O ~ t"I N m ~ N W ~ O W O 3~~ W U N << W ~~~ O~ O m W LL W Q Q U U V N<~~ V N W~ V y U WWI U O O N W W I`Ig~~ F W~ Q W yW=1 ~= Q N N ~ f R' LL LL Z~ N= 3=> m J (7 ~ aoo.-oov~~o~aomooo NOOODO 00? W 0000100 000 000)C G ~ aCON OG.-C 00 r n 0 0 0 0 0 0 A d 7 0 N O ~ O N O 0 0 Z rc O W r W N = N aZ 4l c C ~ W ~ a O WFZ aWo O a~ai p ~ N O N .-N Ott V W ~ ~ ~ N W F ~~O ~ ~ O ~ Q < O Z '2 W N W Z Z _ W O J ` ~ O W~~ J LL¢ Q N ~ U ~ U O. Z W V W Q S W 3 F J~ U' o m W ILL W< 6 U U V y0<~ ~~mwOC?N U.~U J < V ~ ~V 1.1 w w w~ C<~ a~~ ~ w K w a N ~ O 7 J~ 7 d m ~ Si ~RLLLLZ~N?3~~m>(7 ~ d ana CITY OF ~t.Ca.rtlc Seacls - ~laaCdu. ~__ ,-- April 16, 1996 TO: Jim Jarboe, City Manager VIA: David Thompson, Public Safety Director FROM: John Ruley, Fire Chief REF: Monthly Report for H 96 ATLA\TIC BEACH FlRI9RFSCUE 841 SIi911NOLE ROAD A71..A~"rIC BEACH. Fl.ORIDA 32233 TI~.LENHONE 19871 247-5859 Attached is a copy of the data from the run reports for the month of MARCH, 1996, and a comparison of runs for MARCH 1995. to addition, you will see a report showing the current year 1996 az it canpared to the totals for the same time last year, 1995. As u7dicated for the month of MARCH 1996, the Fire Rescue Department responded to 101 calls for service. This figure is about down 17.8% from the same time last }'ear (MARCH 1995). The average response time for the month is about 3. l minutes and is well within the normal response time w calls within the ciry~. Comparing our total year to date figures with last years totals, you will see that our call volume is up 8.8% This month our calls Cor medical rotated service is about 71.3%of our total call volume. This 5gure tS much higher than the 52.1% last year same month. The fire related call percentage for this month le about 8.91% which is about 1.35% higher then the same month last }'ear. Thcrc were no major fire losses during the month. However there waz an event at the Sea Turtle that could have caused trs a major problem. During this call we used mutual aid resources from Jacksonville Beach, The City of Jacksonville, and Mayport. The fire was crnttained to the roof and concealed spaces between the floor and ceiling in the service area. There was some upward extension of fve and smoke to the upper floors through the walls that were not equippod with fve stops. For the most part there were no injttries, the hotel was evacuated and the Cue was extinguishod. Citv of Atlantic Beach City Commission Meetin¢ Staff Report AGENDA ITEM: FIRE DEPARTMENT MONTHI-Y REPORT FOR MARCH 1996 SUBMITTED BY: ]ohn Rulev. Fire Chief DATE: April 16. 1996 BACKGROUND Attached is a copy of the Monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the April 22. 1996 commission meetin¢ ATTACHMENTS: Copy of Fire Department monthly report and fire report data. RECEIVED BY CITY MANAGER: AGENDA ITEM NO. y 4 Y Y V k X C C 0 c 3.Y 5 s 2 S ~~ ~ ~- ~s ? € E; is 3 ,E t ~~ 3 ' ~~ .e6 ~~ ~ _4 3~ ~ V.~ ~ t - r ~ ~ c ' C ~y ~~ 3 c~ 5 ~ ~~ g E~ ~r ~ ~B y ~° ~ ; JS 9 ~ ~~ ' ~~ CS - ~ ~ ~ ° q ~5 ~c ~~i ` Y ~. , °_` a~ Es J g ~ ~5 fiG ~a ~5 Y~ GU _`- ~~~4 g=! ~ 5c ~~ 6 ~~ Z 8 Yo - agg 3X d ~ b ' ~E 4~ HH ~l 9 Et ~< i _~ 6- ~5 ~6~5 a~~ ~5 ~' ~~ ~ r~ <~ < ~~ ~F $ ~i u - s 3,~ E29sfi ~ ? 3~ ~ ~ = $T e °J ~ ~ ~~ 6 ~a~'~ ~ ~ b~~ ~ J ~ ~+~ ~ O ~ € " 5~ y N i~~~ ~ 3 ~~5~~ y ~ u § E E~ C b z' _ e Spy Y7YS yr~ r 8 3 CJ p 3 6 y ' y C ~ . 9 g ~ ~ I a by ~ s ~ 2~ ~ `°g re 6 ~ ~[ ~~ ~s ~'~ ~ ~ ~ ~ r yz {8g} ${ pp gg 8 f 5 g~i a g S=~~ g ~ r ~ `r p a3§53 Q6~ 5 8 ~ I 3 _ fi -° C ~c g 6 ~$~i~. ~ ~~~ ~ E 6 ~ Y s ~ ~~ ` ~ s i ~ ~ES '] 9 5 c ~ ~ ~ o Ye ~ s" e , ~ <o a €°~5 ~ d S y ~ a s ~ g ~ ~ b 2 ~ ~ s , ~ ba ~~:~.~ Y ~~~~ ~ ~ s ~ ~ ~ e y ~ s :' 2 ~ ~ g c§ ~ a Y ~ ~3a § tl 6 ~ ~ ±; ~~ tl q 8 ~ ~! a S < € n p j~ 2 ~ 3 ~ ~ pp ~ ~ ~ ~ ~ ~ < ~ ~~ ~~3 ~g~ ` ~~ §4 o i ~ ~ i c c ~` < 4Y ~ ~~ < N4 ~ oY < ~~~^ «< YN a`g` =~ ~ < N~b ~ r ~ < ~ O~ ~ ~~ ~ a a° a~ a~ s~ se s e_ e x_w ~ ~ ~ ~ d ' ~ R x LL m ` m ~ ~ ~ ~ e ceee a~ see a~ s~ ~ >e ~ e ~ e o i g ~ Y i ~ ~ j ~ < ~ 3 r W ~' V Y r ty rc i if < C ¢ F L f'Oi v Z C ~ O °~ y~ ~ FW °L is l u ± V~f s ooh S i F ~ ~a ~ ~ ~ o o - ' ' o ~" s o qS N < ~~, ~ <N u E ~< pa< o t-F5 dy w z EXHIBIT 8 ATTACHMENT TO MINU'PES 4/8/96 CITY OF vQtla+dic ~cae! - ~lestda 800 SEMINOLE ROAD -_______ _-. -.-_ A7LANrIC BEACH, FLORmN 1127}SKS TFLFPFIONE (90p 247-5800 ~~ FAX 19W) 247-5805 MEMORANDUM April 2, 1996 To: Jim Jarboe, City Manager From: Don C. Ford, Building Official\~ Re: Construction Update on Donner Community Center The Donner Community Center is at 50°~ completion. The following is a list of completed work: January 30, 1996 -Framing of structure; February 1, 1996 -Roof trusses set and roof dry-in; February 8, 1996 -Exterior plywood sheathing; February 13, 1996 -Windows installed with exception of opening on west side of office wall; February 21, 1996 -Electrical wiring rough in; February 28, 1996 -Plumbing rough in; March 14, 1996 - HVAC rough in; Mann 22, 1996 -Security system rough-in -Donated by AP Systems, Inc. March 25, 1996 -Windows installation completed. There has been a slow down on this project due to inability to have the roofing shingles delivered in a timely manner. The product is manufactured in Texas and local venders do not stock it. This has caused a two week delay in completing the roof. The Building Department does not allow insulation to be installed until the roof is complete to insure the interior of the structure cannot get wet. Substantial completion time is May 17, 1996. DCFlpah EXtIIl3IT A ATTACHMENT TO MINUTES 4-8-96 Ford Crown Vic 1989 2FABP72F9KX176201 104,933 Yes Ford Crown Vic 1989 2FABP72F6KX176205 114,038 Yes Cadillac 4DR 1985 1G6DW698XF9723664 146,000 Yes MAKE YEAR VIN # MILEAGE RUNS 'Ford Crown Vic 1989 2FABP72F7KX176200 87955 Yes 'Ford Crown Vic. 1989 2FABP72F1KX176208 115809 Yes Dodge Diplomat ]986 1V36G2651GX552344 90875 Ycs Nissan 300ZX 1984 JN1HZ14S2EX017345 No Key-Locked Yes Chev.Impala 1984 1G1AC6969EX150055 95712 Yes Honda Accord 1986 1HGBA7435GA02411 99519 Yes Ford Econoline Van 150 (White) 1984 1FTEE14YXEHC0841 84669 Yes Ford Econoline Van (Black) 1983 IFTDE04Y7DHA93772 137566 Yes Dodge Dakota Pickup-No Bed 1987 1B7GN14M2HS507937 72946 Yes Dodge'/:-Ton Pickup Truck 1983 1B7FD14H8DS446475 79701 (Junk) Minutes -Page 5 April 11, 1996 $, C~ Manager reports and/or correspondence A. Status report on Donner Community Center Building Official Don Ford reported construction of the Donner Community Center was 50°/u complete. He reported work had slowed due to the fact local vendors did not have the specified shingles in stock. A copy of Mr. Ford's report is attached hereto as Exhibit B. B. Report relative to preparations for Jam Splash Director Thompson updated the City Commission on the Public Safety preparations for the College ]am Splash on the weekend of April 12, 1996. He indicated police and fire personnel would be doubled and public works staff would also be on duty to handle trash. He felt that traffic would be the biggest problem and indicated that some residential streets may be closed offto facilitate traffic flow. Q, Reports and/or requests from City Commissioners. Ci1~ Attorney and Ci Clerk Commissioner Reed reported he would be unable to attend the commission meeting on April 22, 1996, as he would be out of town. There being no further discussion, the Mayor declazed the meeting adjourned at 8.00 PM Lyman T. Fletcher Mayor/Presiding Officer ATTEST Maureen King, CMC City Clerk NAME OF COMMAS. M S V Y V N !Minutes -Page 4 April I I, 1996 The Mayor presented in full, in writing, Ordinance No 25-96-28 on first reading. Motion: Approve passage of Ordinance No. 25-96-28 on first reading and set for public hearing on April 22, 1996 No discussion before the vote. The motion carved unanimoush~ 7, New Business• A. Approval to declare certain vehicles surplus and authorize sale of same by auction Motion: Declare vehicles surplus and authorize the sale of same as recommended No discussion before the vote. The motion carried unanimously. A list of the vehicles declared surplus is attached hereto as Exhibit A. B. Authorize entering into an annual contract with Baptist/St. Vincent's Occupational Health Center to provide health care services to the city The City Manager explained the city had requested proposals from health care providers for pre-employment physicals, Workers Compensation injuries, etc., and he recommended accepting the proposal of Baptist/St. Vincent's Occupational Health for this service. Motion: Authorize entering into an annual contract with Baptist/St. Vincents Occupational Health Center to provide health care services to the city No discussion before the vote. The motion carried unanimously. C. Appointment to the Recreation Advisory Board Appoint Mark Beckenbach to the Recreation Advisory Board (to fill the unexpired tetra of Patricia Bell) No discussion before the vote- The motion carried unanimously. NAME OF COMMRS. M S V Y V1 N MESERVE X X REED X ROSENBLOOM X SHAUGHNESSY X X FLETCHEK X MESERVE X REED X ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X RESERVE X X ~ REED X ROSENBLOOH ~X SHAUGHNESSY X X FLETCHER X MESERVE X REED X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X X Minutes -Page 3 April l 1, 1996 COMMAS. I M I S I Y I N MESERVE X Motion: Approve adoption of Resolution No. 96-18 REED ROSENBLOOM Finance Director Ann Meuse gave an overview of the various budget SSY LE TCHER F adjustments . In discussion before the vote, Commissioner Meserve pointed out that the Finance Director and City Manager had met individually with Commissioners to answer their questions regarding the budget transfers. While the budget adjustments included several major issues, he indicated that the budget adjustment had been reviewed thoroughly by the City Commission. The motion carried unanimously. 6 Ordinance No 65-96-23 -Public Hearin¢ A. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE NAMING OF A CERTAIN STREET LOCATED NORTH OF ATLANTIC BOULEVARD; ESTABLISHING THE NAME OF SAID STREET AS ATLANTIC COURT; AUTHORIZING THE MODIFICATION OF THE OFFICIAL MAPS OF THE CITY OE ATLANTIC BEACH TO REFLECT THE NEWLY ADOPTED NAME Mayor Fletcher presented in full, in writing, Ordinance No. 65-96-23, said ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Since no one spoke for or against the ordinance, the Mayor declared the public hearing closed. MESERVE Motion: Adopt Ordinance No. 65-96-23 oa final reading and REED approve the name "Atlantic Court^ for the designated street ROSENBLOOM SHAUGHNESSY X IFLETCHER No discussion before the vote. The motion carried unanimously. B. Ordinance No. 25-96-28 -Introduction and first reading AN ORDINANCE OF THE CITY OF A'T'LANTIC BEACH, FLORIDA, ADOPTING VARIOUS CODES RELATING TO INSPECTION ACTIVITIES OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, AND ENFORCEMENT OF BUILDING PROVISIONS AS PROVIDED [N SAID CODES X IX xlx Minutes -Page 2 April 11, 1996 3. Unfinished Business: None 4. Consent Agenda: A. Acknowledge receipt of Code Enforcement report for March B. Acknowledge receipt of Building Department report for March C. Acknowledge receipt of Recreation Facilities Usage Report for March The consent agent items were received and acknowledged 5. Action on Resolutions: A. Adoption of Resolution No. 96-17 recognizing the Ribsult Garden Club Mayor Fletcher presented in full, in writing Resolution No. 96-17 recognizing the members of Atlantic Beach Circle of the Ribault Garden Club for their service to the community. Motion: Approve adoption of Resolution No. 96-17 No discussion before the vote. The motion carved unanimously. Mayor Fletcher presented Resolution No. 96-17 in plaque form to the members of Atlantic Beach Circle of the Ribault Garden Club. B. Adoption of Resolution No. 96-16 adopting Personnel Rules and Regulations with appendices, for General Employees Motion: Approve adoption of Resolution No. 96-16 No discussion before the vote. The motion carried unanimously. The City Manager commended the staff members who had been involved in the preparation of the revised personnel handbook. C. Adoption of Resolution No. 96-18 approving mid-year budget modification NAME OF COMMAS. M S v Y V N MESERVE X REED X ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X MESERVE X REED X X ROSENBLOOM X X SHAUGHNESSY X FLETCHER X M171NU'1't:S OF'I'Ht: REGI'1.:1R M11ta`1'ING OF :1'1'1.:1N'rIC Bt:ACH CITY COMM1115SION HICI,U IN CI'1'1' HALL, SW SEMINOLE ROAD, A"f 7:15 PM ON MONUAI", APRILS, 1996 PRESENT. Lyman 1' Fletcher, Mayor John S Mescrve Tim Reed Steven M Rosenbloom, and Susanne Shaughnessy, Commissioners AND James R Jarboe, City Manager Alan (' Jensen, City Attorney Maureen King, City Clerk The meeting was called to order by Mayor Fletcher. The invocation was followed by the pledge to the Flag Anoroval of the Minutes of the Regular meeting of March 25. and ~eriOl ('o11Pd Meeting of March 26. 1996 Motion: Approve minutes of the Regular meeting of March 25,1996 No discussion before the vote The motion carried unanimously. Motion: Approve minutes of the Special Called meeting of March 26, 1996 No discussion before the vote. The motion carried unanimously. 2 Recognition of Visitors: Officer Victor Raynor presented a plaque to Public Safety dispatchers on behalf of the FOP in recognition of National Telecommunication Week and thanked the dispatchers for their service to the community. Other commissioners also voiced their appreciation for the service of the communications personnel Alan Potter. 374 Second Street, representing Beaches Aquatic Pool (BAP), indicated that the retention pond and the surrounding property had been deeded to the BAP by the developer of Aquatic Gardens. He indicated the BAP had not paid the taxes on the property for several years He felt the certificates may have been purchased but according to the Duval County Public Records, the land remained the property of the BAP. Since the BAP received no benefit from this property they would like to donate it to the city. The City Manager and City Attorney were directed to review the matter and come back to the City Commission at the next meeting with their recommendations -- -- -- I I NAML O'r COMMHS. - ,- -; i ~'~~I clo; TIT' I D i MIS ; OiE T~C~ [iOiTI i OiN i't N N~DISOj ~fESERVE ~ I ~ X I X X TREED 'ROSENBLOOM ~ ~ ~ X SHAUGHNESSY ~ X ~ j X IFLF.Tf.HF.R ~ I ~~ X X x~ X, xj x' x i ~ ! ! ~ I I i I ! i i ' -~_I~.~ Page Two AGENDA Apn122, 1996 G Award contract to Brooks & Limbaugh Electric Company, Inc., for electrical trouble shooting and repair pursuant to the specifications of Bid No 9596-I 1 H. Appointments to the Cultural Arts Board 1. Award contract to Atlas Electric for electric pump and motor repair pursuant to the specifications of Bid No. 9596-10 J. Authorize application for federal grant funds in the amount of SiS,OW.00 for Drug Control Programs K. Accept proposal of Gee & Jenson for engineering services for Beach Avenue Water and Sewer Extension in the amount of 520,748.00 and Oak Harbor Water and Sewer Rehabilitation in the amount of $19,978.00 L. Action to declare three vehicles sttrplus and authorize sale of same 8. City Manager Reports and/or Correspondence: A. Report relative to contract with Jim Jacques B. Status report on capital improvement projects C. Report regarding College Jam Splash Reports and/or requests from City Commissioners, City Attorney and City Cterk Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may steed a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should wntact the City Clerk. CITY OF ATLANTIC BEACH COMMISSION MEETING -APRIL 22, 1996 AGENDA Call to order Invocation and pledge to the Bag Approval of the minutes of the Regular meeting of April 8, 1996 2 Recognition of Visitors: Unfinished Business: (None) 4. Consent Agenda: A. Acknowledge receipt of Public Works projects report B. Acknowledge receipt of Fire Department report for March 1996 5. AMion on Resolutions: (None) 6. Action on Ordinances: A. Ordinance No. 25-96-28 -Public Hearing AN ORDINANCE OF 'THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 6, BUILDINGS AND BUILDING REGULATIONS, ii`i ADOPTING VARIOUS STANDARD CODES RELATING TO INSPECTION ACTIVITIES AND ENFORCEMENT OF BUILDING PROVISIONS, AND PROVIDING AN EFFECTIVE DATE. New Business: A. Authorize advertisement in the special convention issue of (~ualiry Cities B. Discussion and related action in connection with the triangulaz park at 16th Street, Ocean Boulevazd and East Coast Ihive C. Approve Change Order to VORTEX Biological Services contras for monthly maintenance of ditches D. Authorize exewtion of contras with Eder Associates for engineering services in the Buccaneer Wastewater Plant Expansion E. Approval of Change Order No. 4 in the Atlantic Beach Wastewater Treatment Plant Expansion project representing a deduction of $1,990.52 F Approval of Change Order No. 5 in the Atlantic Beach Wastewater Treatment Plant Expansion projes in the amount of $8,620.64 r~tlaatle ~caek .» seuNOrE rtwu ATIAM7C tF.1iCN, PIDRmA 312715KS 7'F~.FPHONE (f M) 2lLSl0~ FAX (9N) 2lFSlOS MEMORANDUM April 2, 1996 To: Jim Jarboe, City Manager From: Don C. Ford, Building Official~~ Re: Construction Update on Donner Community Center The Donner Community Center is at 5096 completion. The following is a list of completed work: January 30, 1996 -Framing of structure; February 1, 1996 -Roof trusses set and roof dry-in; February 8, 1996 -Exterior plywood sheathing; February 13, 1996 -Windows installed with exception of opening on west side of office wall; February 21, 1996 - Electrigl wiring rough in; February 28, 1996 -Plumbing rough in; March 14, 1996 - HVAC rough in; March 22, 1996 -Security system rough-in -Donated by AP Systems, Inc. March 25, 1996 -Windows installation completed. There has been a slow down on this project due to inability to have the roofing shingles delivered in a timely manner. The product is manufactured in Texas and local venders do not stock it. This has caused a two weak delay in completing the roof. The Building Department does not allow insulation to be installed until the roof is complete to insure the interior of the strtx;ture cannot get wet. Substantial completion time is May 17, 1996. DCF/pah CITY OF c ~caek - ~louda CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT ea sn~+n~orE woo A71.ANTIC arwcx. FWRIDM 1221t5N5 TFI,FPHONE (1W) 7.(FS/00 FAX (f W) 2f1~SB05 AGENDA ITEM: Construction Update on Donner Community Center SUBMITTED BY: Don C. Ford DATE: Apri12, 1996 BACKGROUND: Construction Update on Donner Community Center RECOMMENDATION: ATTACHMENTS: Memorandum to City Manager REV~WED BY CITY ~ MANAGER: AGENDA ITEM NO. CITY OF 11 lQtlaatie 6~eatl - ~lortCda __-_. ___.___ _ ._._.-_-_-_ 8005ENINULE ROAU 1 ATLANTIC BEACH. FI,ORIUA J22JJ-Si15 TELEPHONE (9011 247-5800 ~, FAx 19011 247-5805 ~ _ ~n / fJIEMORANDUM (~ Date: March 2, 1996 To: Jim Jarboe, City Manager From: Ann Meuse, Finance Director Subject: RFP for Heal[h Care Services The City's workers compensation insurance carrier, GRIT, offers discounts on insurance premiums for customers who use managed care health providers in their "Preferred Care Network". Managed care is similar to an HMO in that fees for services are pre-established by GRIT. Unfortunately, GRIT does not have a managed care provider from their network in the Atlantic Beach area. On February 23, 1996 the City of Atlantic Beach advertised in the Times Union and requested proposals from the following health care providers: St. Vincents Medical Center Ocean Acu[e and Family Medicine Memorial Healthcare Center at San Pabto Suncoast Family Medical Practice Baptist/St. Vincent's Occupational Health Baptis[lSt. Vincent's Occupational Health was the only respondent to the RFP. Attached is a copy of their proposal. GRIT has met with Baptist/St. Vincent's Occupational Health and has agreed to allow the City to use them as their managed care provider in order for the City to receive a discount on its workers compensation insurance premium. GRIT does not have a managed care contract with Baptist/St. Vincents therefor the City's charges for services will be based on the fee proposal in Baptist/St. Vince~tts' RFP. GRIT has indicatetl that they will explore the possibility of recruiting Baptist/St. Vincents as a part of their preferred care network. I recommend that the City Canmission authorize the City to enter into an annual contract with Baptis[!St. Vincents to provide the City's health care needs. Ford Crown Vic 1989 2FABP72F9KX176201 104,933 Yes Ford Crown Vic 1989 2FABP72F6KX176205 114,038 - Yes Cadillac 4DR 1985 1G6DW698XF9723664 146,000 Yes MAKE YEAR VIN # MILEAGE RUNS 'Ford Crown Vic 1989 2FABP72F7KX176200 87955 Yes 'Ford Crown Vic. 1989 2FABP72F1KX176208 ll5809 Yes Dodgc Diplomat 1986 IV3BG2651GX552344 90875 Yes Nissan 300ZX 1984 JN1HZ14S2EX017345 No Key-Locked Yes Chev.Impala 1984 1G1AC6969EX150055 95712 Yes Honda Accord 1986 IHGBA7435GA02411 99519 Yes FordEconoline Van 150 (White) 1984 1FTEE14YXEHC0841 84669 Yes Ford Econoline Van (Black) 1983 1FTDE04Y7DHA93772 137566 Yes Dodge Dakota Pickup-No Bed 1987 1B7GN14M2HS507937 72946 Yes Dodge''/rTon Pickup Truck 1983 1B7FD14HSDS446475 79701 (Junk) CITY OF 1'~tlaKtie ~iatlc - ~leslda 111 sFatnao-,e ~ -- ATLANTIC BEACH, FIgR~t 3]21}SKIS TFIFPFIONE (00x1 Zfl-5100 FAX (fM) 2fY5105 March 25, 1996 MEMORANDUM ^/1~~~^ / T0: Jim Jarboe, City Manager FROM: Joan LaVake, Purchasing Agent RE: REQUEST THAT THIRTEEN (13) VEHICLES BE DECLARED SURPLUS It is requested that the attached list of thirteen (13) City vehicles be submitted [o the City Commission that they may be declared and thereafter sold a[ auction (5 vehicles) or disposed of as junk (8 vehicles). respect only. Section 3: BE IT FURTHER ORDAINED that within said codes, when reference is made to the duties of a certain official named therein, that designated official of the CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA who has duties corresponding to those of the named official in said code shall be deemed to be the responsible official insofar as enforcing the provisions of said code are concerned. Section 9: BE IT FURTHER ORDAINED that this ordinance shall take effect and be in force from and after its passage, the public welfare requiring it. PASSED by the City Commission on first reading this_day of , 1996. PASSED by the City Commission on second and final reading this day of _, 1°96. ATTEST: MAUREEN KING LYMAN T. FLETCHER City Clerk Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney ORDZNANCE NO. 25-96-28 AN ORDINANCE OF TED; CITY OF ATLANTIC BEACH, FIARIDA, ADOPTING VARIOUS CODES RELATING TO INSPECTION ACTIVITIES OF T~ CITY OF ATLANTIC BEACH, DWAL COUNTY, FLORIDA AND ENFORC&MEtiT OF BUII.DZNG PROVISZfXiS AS PROVIDED IN SAID CODES Section 1: WHEREAS, it is the desire of THE CITY OF ATLANTIC BEACH CITY COMMISSION to adopt, in all respects, the various Standard Codes relating to amusement devices, building, fire prevention, gas, housing, mechanical, plumbing and swimming pools and WHEREAS, the adoption of these codes is done to facilitate proper inspection activities by the City of Atlantic Beach, Duval County, Florida, relating to construction and to maintenance of buildings within said City of Atlantic Beach, County of Duval, State of Florida, and relating to public safety, health and general welfare; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF ATLANTIC BEACH CITY COMMISSION that the following codes are hereby adopted by reference as though they were copied herein fully: Standard Amusement Device Code - 1985 Edition Standard Building Code - 1994 Edition Standard Existing Building Ccde - 1988 Edition with 1991/1999 Revisions Standard Fire Prevention Code - 1999 Edition Standard Gas Code - 1999 Edition Standard Housing Code - 1991 Edition with 1992/1999 Revisions Standard Mechanical Code - 1999 Edition Standard Plumbing Code - 1999 Edition Standard Swimming Pool Code - 1991 Edition with 1993/1999 Revisions Standard Unsafe Building Abatement Code - 1985 Edition National Electric Code 1996 Edition Section 2: BE IT FURTHER ORDAINED BY THE CITY OF ATLANTIC BEACH CITY COMMISSION that any matters in said codes which are contrary to existing Ordinances of the City of Atlantic Beach, Duval County, Florida, shall prevail and that Ordinance tdo.6-17 entitled Amendments are hereby repealed and, to that extent any existing Ordinances to the contrary are hereby repealed in that ... sESm+o~ ~ A71.A1'I17C !EACH. FLORm- 732115KS TFIFPHONE OM)1R1~3l00 MEMORANDUM April 2, 1996 To: Jim Jarboe, City Manager From: Don C. Ford, Building Official y~ Re: Adoption of 1994 Standard Building Code The 1994 Standard Building Codes and the 1996 National Electric Code have been reorganized to allow easy fonnatting on computer disk. This reorganization has created forty-two pages of code changes. Most of these changes affect commercial, high rise, and industrial buildings. The significant changes that affect Atlantic Beach (with 97% residential construction) are as follows: 1) Standard Plumbing Code now requires all occupancies to have anti-scald devices on shower supply lines; 2) Standard Plumbing Code prohibits water heaters in the same room as air handlers. Exception allows return air to be sealed; 3) National Electric Code requires outside disconnects for all electric services. This has been a requirement in the Lrfe Safety Code for several years; 4) Standard Building Code adopts the CABO One and Two Family Dwelling Code for residential construction. The ordinance will eliminate Section 6-17 entitled amendments. This section has been added to for years and the older references to the codes have not been addressed. The entire section is no longer necessary due to all of the items being addressed in the CABO and Standard Building Codes. Elimination of this section allows the City to be consistent with other local jurisdictions and gives contractors a single code to use in all jurisdictions. DCF/pah CITY OF ~tlart~a Beaek - ~lestda w samaorE nn~n A'Ir.AlrI7C tiBAL7t. PIAR~ J221~SKS Tt7.F1BONE lfMl ]fF51~0 FiVr UM) 2fFS1K CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Adopt 1994 Standard Building Code SUBMITTED BY: Don C. Ford DATE: April 2, 1996 BACKGROUND: The Standard Building Codes recent edition was approved by the Florida Department of Community Affairs as of August 27, 1995. Enclosed are changes that may affect the City in regard to new construction. RECOMMENDATION: Approval ATTACIARENTS: Sections of Standard Building Code, Standard Phtmbing Code, National Electric Code REVIEWED BY CITY ! ~ •~~wT~~co. - AGENDA ITEM - _._ a,.ac P.83 KinderCarc tFebruary 7 5, 199G Cily of Atlantic Beach Karl Orun~wald 800 3eminole Road JaCksonvill6, FL 32233 Dcar Mr. Grunewaltl: Per our conversation on Friday, February s, 7996, regartling naming the street In front of KinderCare, I am writing to Iut you know we would not qe apposed to naming the street Atlantic Court. 11 you have any questlonq, plPa~ contact me at your earnest convenience. Sincerdly, ~~rr_,d~,yy~u• ~~ Kathy HeuelsPn District Manager i KinderCare Learning Cen~rc. Inc. a3i0 Darkoskie Road S ,IACkypnVllle, f 1 322,ri8 `B i J t S S '4 f. 3 Y R s iy ----~ ^^rr ,,. ~~ ~.. -~ _ _. . .+ ; ~ ^~ ~ ~.. a •. .'{ + l . ~~~~ ~ ~, f°. (~ .. •~~. i i' Ki~~~~.-re ; ~" i ~ =--, n ~ ~ ~ ~----ii J ~ ~ t ~~ ~ ~ --'--~ ; r .e'. 1 ~ •--- R. ~ ' _~ X ~' ~ ~: ~ ' •r.nr r ~ __~ ~1 'tee.. rn ~~ '3 ~/~ i _. r ~ ~i 1 I i i ar.m'~ r I ~~-_ .~. _ ~~ rr i ~~ ~ 4~ ~ eaae N- - e ~Jy p~ 1 Y ~ _- w~~~ `a -~- 7! MEMORANDUM TO: Jim Jarboe, City Manager FROM: George Wortey II, CorrxnunRy Development Director G/~~ DATE: March 1 t, 1996 SUBJECT: Street Name On several occasions Kart Grunewald has discussed with me the pecuiar situation with regard to one of our streets. There is a short cu~de-sac oper>ing off of Atlantic Boulevard that has no name. The street, as highYgtt<ed on the attached map, is defin~ey a public street. It has, and apparently never has, had a name. Karl and 1 have discussed tlds and we have concluded that a name such as Atlantic Court would be appropriate. Because creating a street name wiN necessttate a change of address for KlnderCare we have irdorrnapy asked their opinion. Attached is their positive response. Such a project is certainly not a high priority, but "rf you agree, Kart and 1 will follow through by individualy consorting the Mayor and Commissioners and preparing a draft ordinance. ~ Please let me know your desire. ORDINANCE NO. bs-96-23 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE NAMING OF A CERTAIN STREET LOCATED NORTH OF ATLANTIC BOULEVARD; ESTABLISHING THE NAME OF SAID STREET AS ATLANTIC COURT; AUTHORIZING THE MODIFICATION OF THE OFFICIAL MAPS OF THE CITY OF ATLANTIC BEACH TO REFLECT THE NEWLYADOPTED NAME. WHEREAS, The City Commission of the City of Atlantic Beach recognizes the need to Cleary identify the official streets of the city, and WHEREAS, The City Commission of the City of Atlantic Beach desires to name a street currenty without a name, and WHEREAS, The name Atlantic CouR has been proposed for this street, and said name is accepted by the City Commission. NOW, THEREFORE BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, THAT: SECTION 1. The cu~de-sac street ying approximatey 350 feet west of Aquatic Drive on the north side of Atlantic Boulevard shall be henceforth (mown as Atlantic Court. SECTION 2. The City Manager is hereby directed to cause appropriate street name signs to be placed and maintained on that street as is commony practiced throughout the City of Atlantic Beach. Adopted on First Reading this day of , 1996 Adopted on Finat Reading this _ day of , 1996 Lyman Fletcher, Mayor Approved as to form and correctness: Alan C. 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I have attempted to provide abbreviated explanations for each of the adjustments. Many of the adjustments are foI items which have already been approved by the City Commission but were not incorporated into a budget resolution. I have the supporting documentation for the budget modifications in my office. The budget modification is quite lengthy and as we discussed, Trudy will schedule individual meetings with the commissioners to go over the budget changes prior to the Commission meeting. Since the next Commission meeting is April 8, 1996, there may not be sufficient time to meet with each commissioner, therefore, I will defer the midyear budget resolution to the April 22, 1996 meeting. I am available any day to meet with the commissioners. Please let me know the time and dates of the meeting scheduled. RESOLUTION NO.96-18 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Mid-Year Budget Modification dated April 8, 1996, be approved for the 1995-96 budget: Adopted by the City Commission this 8th day of April 1996 Lyman T. Fletcher Mayor/Presiding Officer Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney ATTEST: Maureen King, CMC City Clerk ' 896 ed by the City ConttMssion of the CRy of Atlantlc Beach this 8th day of April Lyman Fletcher, Mayor Approved as to form and correctness: Alan C. Jensen, Clty Attorney Attested: Maureen King, City Clerk RESOLUTION 96-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING THE REVISED EMPLOYEE HANDBOOK; ADOPTING THE APPENDICES, INCLUDING THE EQUAL EMPLOYMENT OPPORTUNITY POLICY AND THE DRUG FREE WORK PLACE POLICY; ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The City Commission of the City of Atlantic Beach recognizes the importance of clearly defined regulations and consistent treatment of its employees, and WHEREAS, The City Commission of the City of Atlantic Beach desires to further that concept by establishing and adopting a written policy handbook clearly defining the expected norms of behavior and the processes to affect changes in employment, for both employees and management, and WHEREAS, The City Commission of the Cily of Atlantic Beach finds that the existing handbook does not adequately address marry current employment situations, and WHEREAS, The City Manager has caused to be written a revised handbook which cleary and accurately addresses the complex relationship between the City and ds non-bargaining unit employees. NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS: SECTION 1. The Cily Commission of the City of Atlantic Beach hereby adopts the attached revised Employee Handbook, along with rts appendices as the official employee handbook of the city. SECTION 2. The City Commission of the City of Atlantic Beach hereby directs the City Manager to implement said handbook and all of rts provisions immediately upon passage of this resolution. AGENDA ITEM: Resolution 9fr16 Adopting Employee Har~ook SUBMITTED BY: George Worley II, Community Devekrpment D~eGor ~/~' F~ DATE: April 2, 1996 BACKGROUND: The existing handbook for the empkryees of the City of Atlantic Beach was ndopted in 1986, prtor to many state and federal employment Iowa and guldeMaa. The City Manager reviewed the handbook and Tound R Nacldng in many important areas including Equal Employment Opportunity regulations, Drug Free Work Place requirements, evaluation and grievance procedures, and a number of equaly important processes and procedures. Because of the e~Qent of the problem, he appointed a committee of department heads to review and make recommendations to correct the deficiencies. The attached document is the resort of those recommendations and wiN, rf adopted, bring the employment policies and practices or the city up-to-date. RECOMMENDATK)N: Adopt the attached Handbook inckrding the Appendices. ATTACHMENTS: 1) Resolution 96-16 REVIEWED BY CITY MANAGER: AGENDA ITEM NO. CITY OF r~,arctlc ~caclc - ~letrlda. ~rsalu#iun No. 96-17 WHEREAS, the Ribauk Garden Club rnoducts oo-going programs to encourage their membership to enhance the appearance of the community, and WHEREAS, as a part of these beautification efforts, members of the Atlwtic Beach Circle of the Ribault Garden Club have performed enhancement projects oo City owned property on a regular basis, and WHEREAS, the results of these beautification projects serve to encourage sod inspire all of our residents and visitors to improve the appearance of their own property. NOW, THEREFORE, BE IT RESOLVED the City Commission of Atlantic Beach, Florida, does hereby express its sincere appreciation and heartfelt gratitude to the Atlaatic Beach Circk of Ribault Garden Club for their contributions to this community. BE IT FURTHER RESOLVED that a copy of this Resolution of recognitios be spread upon the official minutes of the City of Atlantic Beach and a certified copy hereof be tarnished to the Ribault Garden Club. Adopted by the City Commission of Atlantic Beach this 8th day of April, 1996 Lyman T. Fletcher, Mayor John S. Meserve, City Commissaner Tim Reed, City Commissioner Steven M. Rosenbloom, City Commissioner Suzanne Shaaghaes:y, City Commissioner CITY OF 1~tfa.ct~e ~eaels - ~letCdu A 'H _____-_ . __.___ .. ___ _ .___ ~~~ 800 SFMI~OLE NaD Al'LA.~71C BEAL'FI, FLORA 5227}5615 rE1.Frxo~e A011 2/75800 FA7i 19011 2i7-58D5 April 1, 1996 To: Jim Jarboe, City Manager ,~/~ From: Timmy Johnson, Recreation Director,GS~~' Re: Usage Report, Community Center, April '96 Jim, here is a recap of activity at the Adele Grage Community Center for the month of March, 1996. Group/Event I) M[gs/ Events - People Z Total Use AA Meeting ABET Workshop ABET Rehearsals ABET Performances 10 120 20 153 456 10 50 36 32 12 18 40 24 971 12 2 16 47 Arts b Crafts Board Meecings Cribbage/Scrabble Homeowner's Assoc. Mtg. Leleche Group M[g. Slate Attorney's Travel Group Teen Council TOTALS Increase/(Decrease) in total usage from prior month 2 17 8 1 4 5 2 1 2 4 2 (48) I 5 4 3 1 2 4 3 loot CITY OF r~laKtic ~cack - ~losida 1Me swmra.s pin ----_ A71AN17C aF.1Ca, FIARaN 7221.1-SNS III.PPaONE (1M) SA~Si00 PAX (1M) 2fLSta6 DUM April 1, 1996 TO: Jim Jarboe, City Manager FROM: Don C. Ford, Building O~cial~ RE: Building Permits Report Phase be advised that the folbwing permits wero issued in the month of March 1996: TYPE PERMIT NO. PERMITS PERMIT COST CONST. VALUATION New Single Family New Duplexes New Townhouses AdditronalRemodels Swimming Pools CommeraaUNew CommerciaVRemodel Garage/Carports Demolitions (Residential) Demolitions (Garage) Demolitions (Commercial) Sheds Fences Driveways Signs Tents Trees Utilities Wells Roofing 2 5,099.40 294,781 1 6,243.06 99,416 3 8,188.14 228,334 8 1,384.32 136,815 1 30.00 8,800 1 7,834.00 240,000 3 584.00 79,900 2 495.00 45,000 3 75.00 3 30.00 2 50.00 6 132.20 1 25.00 10 9,735.00 2 20.00 e 225.00 19,410 MisceGaneous permits issued in connection with new construction, additions, remodeling, etc: Number of Permits Permits Costa Electrical 30 998.00 Plumbing 23 830,00 Mechanical 18 702.00 Inspections pertortned last month: Building Concrote Ebtrtrical Plumbing Mechanical Misc. 53 12 65 47 39 3 Occupational License Inspections - 6 INFORMATION COMPILED BY PAT HARRIS -BUILDING DEPARTMENT .. . CITY OF ~Qtla.rtie ~caelc - ~losl~la as sr~m~o~~ Senn - ATI.AIYflC dF.1p1, FI.ORIIM )221.LSIlS 7F1.4PFIONE IMII ](L)1B0 t PAX AM)1,(FSMS CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: March 1996 Building Permits Report SUBMITTED BY: Don C. Ford ~\~ DATE: April 1, 1996 BACKGROUND: March 1996 Building Permits Report RECOMMENDATION: ATTACHMENTS: REVIEWED BY CITY MANAGER: AGENDA ITEM NO. CITY OF ATLANTIC BEACH OTHER ACTMTIES: Next Code EMorcement Board Meeting May 7, 1996 Case N0097 -'Dangerous Dog° Mr. Arzie has been determined to be in violation of S.S. 767.13 in that his dog escaped the confined area and bit another dog. Mr. Arzie's dog will tie held in confinement pendng his right to appeal. Prepared By: Karl W. Grunewald Code EMorcement AcUvJty Report October 1, 1995 -March 31, 1996 ~lla.rtci Black - ~lotula ~~ ATLANflC sEAL'R, F1.OQaN 722t15M5 TE.FPHONE (9M1 7A7~SN6 FAX f9M) 2lLSlOS CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: March 1996 Code Enforcerttent Report SUBMITTED BY: Karl W. Gnmeweld ~~ DATE: April 1, 1996 BACKGROUND: March 1996 Code Enforcement Report RECOMMENDATION: ATTACI•RQENTS: REVIEWED BY CITY (\ MANAGER: - ~\\~ ~~11 AGENDA ITEM NO. Minutes -Page 8 March 26, 1996 The Mayor reviewed the proposed agreement and summarized the responsibilities of each party. Motion: Authorize execution of Interlocal Agreement with the City of Neptune Beach, City of Jacksonville and Town Center Agency, Inc. No discussion before the vote. The motion tamed unanimously. Motion: Approve funding of S25,000.00 in the 1996/97 budget for the Town Center project In discussion the City Manager pointed out Convention Development Tax funds could be used for this purpose. The motion carried unanimously. 9. Authorize execution of contract with England, Thims & Miller for engineering services in connection with stormwater, water, sewer and paving project from First Street to Saturiba Drive This item was acted upon earlier in the evening. With reference to Agenda Item No. 4, the City Manager requested authorization to waive the bid process and seek quotes so that he could move ahead with the installation of the lights. Motion: Direct the City Manager to seek three proposals for installation of lights on "B^ field in Jack Russell Park, sad select the best quote so work can be completed for this season No further discussion. The motion carried unanimously. Lyman T. Fletcher MayodPresiding Officer ATTEST: Maureen King, CMC City Clerk NAME OF COMMNS. M S V Y V N MESERVE X X REED X RDSENBLOOM X SNAUGHNESSY X X FLETCHER X MESERVE X X REED X ROSENBLOOM X SHAUGHNESSY X I X FLETCHER X 14ESEkVE X I REED x x RDSENBLOOM X SNAUGHNESSY X X FLETCHER X Minutes -Page 7 March 26, 1996 The Mayor pointed out Jacksonville Land Trust had adopted a resolution in favor of the acquisition, and he indicated there was support for the project on the Jacksonville City Council. Motion: Approve adoption of Resolution No. 96-15 Following further discussion, the question was called and the motion carried unanimously. 6. Discussion and related action oo the proposed Atlantic Boulevard Beautification report Commissioner Shaughnessy indicated Chief Thompson had expressed concern that the palm trees may be a safety hazard and Kelly Elmore of Greenscape of Jacksonville indicated that Zahedii Date Palms had been sele.-ted for this project because the canopy was high and would not obstruct the vision of motorists. He indicated Zahedii Palms were very cold, salt, and wind tolerant. In response to an inquiry regarding whether the Beautification Committee had reviewed the project, Carl Walker reported the Beautification Committee had concerns regarding the cost of the palm trees as well as on-going maintenance. He pointed out that merchants on both sides of Atlantic Boulevard had made donations towazd the landscaping which was on-going on Atlantic Boulevard and the Beautification Committee had voiced some concern regarding the future of that landscaping. The City Manager also indicated he had concerns regarding the cost of maintenance Discussion ensued and it was pointed out that a recent article in the Beaches Leader had indicated that Neptune Beach would not participate in this project. However, it was felt that this was an opportunity for Atlantic Beach, Neptune Beach and Jacksonville to work together and it was felt it would be beneficial to meet with the Neptune Beach City Council, Mayor Delaney and Councilman Dick Brown to discuss the project. Motion: Direct the Mayor to write a letter to Mayor Kowkabany rcqueaUng a special meeting with their City Council to discuss the Atlantic Boulevard project No further discussion. The motion carved unanimously. Authorae execution of Interlocal Agreement among the City of Atlantic Beach, City of Neptune Bach, City of Jackaoovilk and Town Center Agency, Inc. aad approve funding for the Towo Center Project in the amount of SZ5,000.00 from the 1996/97 budget NAME OF COMMAS, M S v Y V N MESERVE X X REED X ROSNEBLOOM X SHAUCHNESSY X X FLETCHER X MESERVE X REED X X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X Minutes -Page 6 March 26, 1996 In further discussion, Commissioner Rosenbloom felt the City Commission should respect the time and effort the Recreation Advisory Board had given to this matter. Substitute Motion: Approve those items listed as safety issues and defer action on the enhancements In further discussion, when it was pointed out that all other recommended improvements could be accomplished for $65,000.00 the substitute motion was withdrawn and the question was called on the motion to approve expenditure of $65,000.00 for the improvements recommended by the City Manager and the motion carried on a vote of 4 - 1 with the Mayor voting nay. 5. Adoption of Resolution No. 96-15: A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ENDORSING THE ADOPTION AND SUBMISSION OF THE CONCEPTUAL APPROVAL AGREEMENT BETWEEN THE CITY OF JACKSONVILLE, THE CITY OF ATLANTIC BEACH AND THE FLORIDA COMMUNITIES TRUST FOR THE ACQUISITION OF DUTTON ISLAND AS A COUNTY PARK; AUTHORIZING THE MAYOR TO SIGN ON BEHALF OF THE CITY; AUTHORIZING STAFF TO NEGOTIATE TAE LEVEL OF PARTICIPATION OF ATLANTIC BEACH Mayor Fletcher presented in full, in writing, Resolution No. 96-15 and invited comments from the audience. Dezmond Waters, Chairrttan ofthe Recreation Advisory Board, urged the City Commission to support the acquisition of Dutton Island. He felt this was an opportunity to work with Jacksonville to develop a regional park. Tom Dumas noted the city was close to build-out and land would not be available in the future. Mr. Dumas reported the owner was asking $l.1 million and Jacksonville was willing to contribute $575,000.110 to match the grant funds to acquire the island. Jacksonville, however, was anxious to know the extent to which Atlantic Beach was willing to support the venture. Mr. Dumas reported Jacksonville Electric Authority owned land between Dutton Island and Tresca property and it may be possible to acquire grant funds through JEA. Commissioner Rosenbloom inquired regazding ownership of the island and Mr. Dumas explained Jacksonville would own the land. He suggested scheduling a meeting between high level officials of the parties involved to negotiate the responsibilities of each party. NAME OF COMMRS. M S v Y v N MESERVE X SHAL'GHNES SY I X t it I I I I I Minutes -Page 5 March Z6, 1996 Lack Russell Park as specified in the resolution. Ray Coleman of the Atlantic Beach Athletic Association, urged the City Commission to approve the installation of lights on a second baseball field. He pointed out that games are scheduled at 4:00 PM, 6:00 PM, and 800 PM and some of the older children had indicated they could no longer play baseball because their parents would not allow them to be out so late on school nights- By installing lights on a second field, games could be played simultaneously and the children wuld be home at a reasonable time. Alice Richardson and Mike Bryant, members of the Atlantic Beach Athletic Association, also supported the installation of lights on a second baseball field- Dezmond Waters indicated the Recreation Advisory Board also supported the installation of the lights on a second baseball field in lack Russell Park. Motion: Approve appropriation of funds to install lights on "B^ field in Jack Russell Park st a cost not to exceed $35,000 Commissioner Shaughnessy inquired whether this estimated cost included a contingency and was advised a contingency of $5,000 had been included. The Mayor indicated he felt the lights should be installed as soon as possible. However, he felt the city may be able to purchase equipment aY lower prices by ordering in greater quantities and he recommended deferring action on the other upgrades until they could be considered in conjunction with improvements in other parks. The City Manager pointed out there were safety issues in lack Russell Park which needed to be addressed. He indicated that he and the Finance Director had met with Jacksonville Purchasing Director and Atlantic Beach would be able to "Piggy-back" on Jacksonville bids to get the best prices. Following further discussion the question was called and the motion carried on a vote of 4 - 1 with Commissioner Rosenbloom voting nay. Motion: Approve e:penditurc of 565,000.00 for the rest of the improvements recommended by the City Manager, Rtcrtation Director and Recreation Advisory Board Recreation Director Timmy Johnson indicated the Recreation Advisory Board had considered and prioritized the needs in Jack Russell Park. They had considered the kiddie playground as the highest priority and the baseball field lights as the number two priority. He recommended addressing the safety issues at this time. vlV COMMRS. (M I S I Y I N REED ROSENBLOOM SfL1UGHNESSY FLETCHEK x X h IX x x x x x Minutes -Page 4 March 26, 1996 (vi) Contract contains no provision for attorneys' fees in the event of a law suit The question was called and the motion carried unanimously. 3. Approve the Management Plan for Tresca Park and authorize staff to forward same to the Florida Communities Trust Motion: Approve Management Plan for Tresca Park and authorize staff to forward same to the Florida Communities Trust as recommended (The City Attorney left the meeting at this time) George Worley explained the management plan was a required step in the process to obtain the Preservation 2000 grant. He explained the costs listed on page five were preliminary costs and when a design for the park was finalized more specific costs would be determined. He explained proposals had been invited from design firms and the city commission would soon be asked to select a firm to develop a design for the park. Mr. Worley also explained the grant funds would reimburse the city for funds expended to purchase the Tresca property and by authorizing execution of the management plan the city commission was committing to using the grant funds for the construction of park improvements. No specific criteria was imposed upon the city as long as the amenities complied with the intent of the agreement. Commissioner Rosenbloom clarified that funds would not be returned to the citizens to reimburse them for the purchase of the Tresca property and this was confirmed. Commissioner Meserve inquired whether maintenance costs had been estimated and pointed out that maintenance costs needed to be included in future budgets to maintain park improvements. Following further discussion, the question was called and the motion to approve the Management Plan for Tresca Park carried unanimously. 4. Adoption of Resolution No. 96-14: A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORH)A, DIRECTING THE CITY MANAGER TO IMPLEMENT BASIC REPAIRS AND UPGRADES TO JACK RUSSELL PARK, LIMITING SUCH EXPENDITURES TO 5100,000.00 The Mayor presented in full, in writing, Resolution No. 96-14 and invited comments from the audience regarding the proposed repairs and upgrades for NAME OF COMMAS. M S v Y v N MESERVE X X REED X ROSENBLOOM X SHAUGHNESSY X X I FLETCHER X Minutes -Page 3 March 26, 1996 Commissioners Reed and Meserve supported the Mayor's vision for the parks but felt the city had not done a very good job of maintaining the public areas. They agreed that the cost of maintenance was a serious consideration and they did not wish to over-extend the city financially. Commissioner Meserve Felt the city could commit to a concept but before going ahead, they would need to have more specific information on the long term costs. Commissioner Shaughnessy felt that open space added to the quality of life and she was in favor of purchasing additional park land while it was still available. 9. Authorize execution of contract with England-Thims & Miller for engineering services in connection with stormwater, water and paving project from First Street to Saturibs Drive Hugh Mathews, England Thims & Miller (ETM) indicated he had completed his presentation on this project at the commission meeting the previous evening and indicated he would answer am' additional questions the commissioners may have Motion: Approve execution of contract with England-Thims & Miller for engineering services in the First Street to Saturiba Drive infrastructure project at a cost not to exceed $747,564.00 Commissioner Rosenbloom inquired regarding the curbs and gutters which had been discussed the previous evening and Mr. Mathews indicated that ETM would begin with the work in the Amberjack area. At the same time they would collect all the necessary data and develop preliminary engineering plans which would identify those streets which would have curbs and gutters. These preliminary plans would be brought back to the city commission for approval. Commissioner Rosenbloom requested that the commission be informed as the negotiations with the Water Management District procceded. The City Attorney indicated he had reviewed the contract and pointed out the following provisions of the contract: (I) direct expenses which will be billed to the city as reimbursable costs are included in the total project cost; (ii) contract provides that payments under this contract are to be made in accordance with Florida Prompt Payment Act (iii) limit of liability to ETM is $1 million (iv) "reasonable costs" in Article 9 were not defined and the City Attorney confirmed that these would be "hard" costs (v) Confirmed that details of permitting in Article 9 were those listed on Page 5 of the Scope of Services NAME OF COMMAS. M S v Y V N 'MESER\'E ~ ~ i X I ~ REED X I IRDSENBLOOM X X SHAUGHNESSY X X ~ FLETCHER X i I Minutes -Page 2 March 26, 1996 8. Mayor Fletcher with report relative to plans for parks system Mayor Fletcher summarized his vi :ion for the Atlantic Beach parks. He indicated the University of Florida students who had studied Atlantic Beach parks had indicated that while each park had its own special characteristics, each had a unique relationship to the entire parks system and he felt the parks should be addressed as a complete system rather than considering each park individually. He highlighted the five main city parks and reviewed their primary uses: Bull Park -children's pane; Russell Park - activdsports; Jordan - family; Donner Park - active/sports; and Rowell Park - environroentsl. He felt the city also needed to address the completion of the work at the Adele Grage Community Center, as well as the proposed use of the Tresca property, the Dutton Island property, and the beach accesses. He felt that adequate grant funds could be acquired to make the creation of the Tresca/Dutton Island park system a reality. He felt it would be helpful to have a master plan for each park. Matters the Mayor indicated he would like to see accomplished within the next eighteen months included Jordan Park - Expand Jordan Park into the public works area Aesthetics - Would like to see uniformity of playground equipment, landscaping and trees, signage, benches, trash cans, etc. throughout the pazks system Safety - Review and correct the safety hazards, and keep safety in mind when purchasing equipment Programs - The city needed to decide what programs (if any) to implement Time Line - Consider priorities so work can be accomplished as budget/ grant funds become available Maintenance -Funding for maintenance should be included for all new projectslmprovements The Mayor noted that the Recreation Advisory Board had recommended creating a community garden. Commissioner Rosenbloom indicated that while he supported the development of the Tresca and Dutton Island properties, he felt the two questions which needed to be considered were the amount of capital outlay involved to fund the Mayor's recommendations and the cost of on-going maintenance of parks and public areas. He felt some of the existing parks were under utilized and it was important to consider the potential utilization of each of the parks and prioritize the projects and do what the city could afford. NAME OF COMMRS. M S v Y V N i i ~ ~ ' ' ~ I I i MINUTES OF THE SPECIAL CALLED MEETMG OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, S00 SEMINOLE ROAD, AT 7:15 PM ON TUESDAY, MARCH 26, 1996 PRESENT: Lyman T Fletcher, Mayor John Meserve Tim Reed Steve Rosenbloom, and Suzanne Shaughnessy AND. James R Jarboe, City Manager Alan C Jensen, City Attorney Maureen King, City Clerk The meeting was called to order at 7:15 PM by Mayor Pro Tem, Steven Rosenbloom. (Mayor Fletcher arrived at 720 PM) Authorize the purchase of benches, tnsh receptacles for Howell Park, and recycling bins in accordance with specifications of Bid No. 9596-8 as follows: 1 I) 30 benches from Plastic Recycline at the bid price of $5,730.00 121 29 32-gallon trash receptacles from Suburban Vt'aste at the bid price of $4,115.00 (3) 1,479 recycling bins from Rehig Pacific, Inc. at the bid price of $6,661.65 Motion: Approve all three purchases ss recommended by staff Dezmond Waters, Chairman of the Recreation Advisory Board confirmed that the board had discussed this bid at their previous meeting and while they did not recommend that this type of bench be used throughout the parks system, they felt it was appropriate for Howell Park. No further discussion. The motion carried unanimously. 2. Authorize contnct with Creative Environs, Inc., to furnish and install a double faced reader board sign on Seminole Road at City Hall at a cost of $2,063.00 Carl Walker, Beautification Coordinator, indicated the Beautification Committee had reviewed the proposal and supported the purchase of the reader board as specified. Motion: Award contnct to Creative Environs, Inc. to furnish and install reader board at a cost of $2,063.00. No discussion before the vote. The motion carried on a vote of 4 - 1 with Commissioner Shaughnessy voting nay. ME OF COMMAS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O SERVE X X i REED X X ROSENBLOOM X SNAUGHNESSY X FLETCHER X MESERVE g REED X X ROSENBLOOM X X SHAUGHNESSY X PLETCHER X Minutes -Page l0 March 25, 1996 The City Manager also reported he was working with the manager of Selva Marina Country Club toward 6naliring the plans for besutiScation of the Sehra Marina Drive median. C. Report on the status of construction of 16th Street beach access The City Manager reported the work on 16th Street was complete with the . exception of some landscaping. The City Manager reported he was planning to take vacation May 17 - 28, 1996. Q. Reports and/or requests from Ciri Commissioners. City Attorney and Cily Clerlr: The City Clerk reported the City Code was now on the Internet. Commissioner Rosenbloom reported the commitment had been made earlier that day to purchase the bonds to fund the capital improvemertt projects. Commissioner Reed inquired regarding a letter which had been received from Ed Martin regarding the changes to the city code pertaining to code enforcement. The City Manager advised he had not seen the letter but would check into the matter. Commissioner Mtserve reported the city was continuing to work with the city of Jacksonville to extend the sewer service to the Village of Mayport. There being no further business to come before the City Commission, the Mayor declared the meeting adjourned at 10:30 PM. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: Maureen King CMC City Clerk N/tME OF COMMAS. M S v Y V N Minutes -Page 9 March 25, 1996 was reasonable and it was better to do all the work through the same contractor. No further discussion. The motion carried unanimously. G. Authorize two additional months of professional urvicea during construction of the Saltair Subdivision Utility Improvements Motion: Approve two additional months of professional services as requested No discussion before the vote. The motion cartied unanimously. H. Accept grants of easement for the Mayport Road Water Main Extension project and authorize Mayor to execute easement documents Motion: Accept the easements and authorize the Mayor to esecute documents as requested No discussion before the vote. The motion carried unanimously. L Authorize execution of contract with England-Thima & Miller for engineering services in connection with atormwater, water, seweq and paving project from First Street to Saturiba Drive This item was acted upon earlier in the evening. $, Chi y Mansger Report aed/or Correspondence: A. Status report on Capital Improvement Projects The City Manager reported the city is ahead of the schedule required by the Department of Environmental Protection The city was granted some additional relief from the original schedule. B. Report and recommendations relative to improvements in the purchasing procedures The City Manager reported plans for a centralizing purchasing were continuing and a central receiving operation would be implememed in the near future. A new authorization process for purchasing had been implemented. He indicated the purchasing department was working with Jacksonville to allow Atlantic Beach to "Piggy-back" on their bids which should save Atlantic Beach considerable time and money. NAME OF COMMAS. M S v Y v N MESERVE X X REED X X ROSENBLOOM X SNAUGHNESSY X FLETCAF,R X MESERVE X X REED X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X I Minutes -Page 8 March 25, 1996 of this outfall was required. The City Manager indicated he felt city crews could maintain some of these areas. No further discussion. The motion carried unanimously. C. Authorize expenditure of $36,212.00 for manpower expenses related to the College Jamsplssh Director Thompson reported the city was planning to have a maximum level of staffing to handle the demands placed on the city by JamSplash. This will provide funding of overtime for fire/rescue, police and public works. Motion: Authorize expenditure of $36,212.00 for manpower expenses related to JamSplash No discussion before the vote. The motion carried unanimously. D. Approve waiving bid procedures and authorize the purchase of a used Jeep for Lifeguard Operations This item was taken up earlier in the evening. E. Authorize Mayor to execute contract with Gruhn May, Inc. for construction of water line connection to Ocesnwslk Motion: Authorize execution of Contract with Gruhn May for water line connection to Oceanwalk No discussion before the vote. The motion carried unanimously. F. Approve Change Order No. 2 in the Saltair Subdivision Utility Improvements in the additive amount of $4,600.00 Bob Kosoy reported clean-outs were approved in Change Urder No. 1. However, some of the existing sewer services were under driveways and the original quotation did not include replacing the concrete. He had received a quote for of $23.00 per square yard for concrete and estimated the total cost to repair driveways would be $4,600.00. Motion: Approve Change Order No. 2 in the additive amount of 54,600.00 Commissioner Shaughnessy inquired whether additional quotes had been received for the concrete, but after brief discussion, it was felt that the price NAME OF COMMEiS. M S V Y V N MESERVE X REED X X ROSENBLOOM X X SHAUGHNESSY X FLETCHER X MESERVE X X REED X ROSENBLOOM X X SHAUGHNESSY X FLETCHER X MESERVE X X REED X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X Minutes -Page 7 March 25. 1996 Motion: Approve adoption of Ordinance No. 5-96-27 on final reading No discussion before the vote. The motion carried unanimously. B. Ordinance No. 6596-23 -Introduction AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE NAMING OF A CER'T'AIN STREET LOCATED NORTH OF ATLANTIC BOULEVARD; ESTABLISHING THE NAME OF SAID STREET AS ATLANTIC COURT; AUTHORIZIIVG THE MODIFICATION OF THE OFFICIAL MAPS OF THE CITY OF ATLANTIC BEACH TO REFLECT THE NEWLY ADOPTED NAME Motion: Approve passage of Ordinance No. 6596-23 on first reading and set for public hearing on April 8, 19% No discussion before the vote. The motion carried unanimously. 7 New Business• A. Authorize execution of First Amendment to Contract with Refuse Services, Inc. Motion: Authorize execution of Contract with Refuse Services Inc. No discussion before the vote. The motion carried unanimously. B. Award contraM to Vortex Biological Service, Inc. for ditch spraying at the bid price of S10,750.00 and monthly maintrnance of ditches (one year) SS25,008.00, pursuant to the specifications of Bid No. 9596-9 Motion: Accept the bid of Vortex Bah-gical Service, Inc. And award contract for annual ditch spraying and maintenance pursuant to the specifications of Bid No. 9596-9 In discussion regarding the ditches to be treated, Commissioner Meserve inquired regarding the area between Fleet landing and Bull property. Bob Kosoy felt this area was outside the city boundaries but agreed to check into it. Conunissioner Shaughnessy inquired regarding the outfall for Oceanwalk retention ponds and Mr_ Kosoy indicated he would check to see if maintenance NAME OF COMMMS. M S V Y V N MESERVE X REED X X ROSENBLOOM X X SHAUGHNESSY X FLETCHER X MESERVE X REED X ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X MESERVE X REED X ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X MESERVE X REED X ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X Minutes -Page 6 March 25, 1996 In further discussion, Commissioner Meserve inquired whether the city was in violation of any environmental rules by changing the contract and taking the plant out of service. Doug Layton indicated there had been no violations of the effluent limits from the plant during construction so far. Bob Kosoy indicated they had experienced many problems with the Davco plant in the last few years and when the Davco plant was out of service, the "Pappy Parks" plant had handled the entire flow without any problems. The City Manager was directed to check into the questions which had been raised, including the previous change orders, and also the questions raised by Mr. Potter this evening. ••• A briefrecess was called and the meeting reconvened at 10:00 pm. ••• 4, Consent Agends• A. Acknowledge receipt of Fire Department report for the month of February B. Acknowledge receipt of Public Works Projects Status Report The City Commission accepted and approved the Consent Agenda items. ~, Action on Resolutions: None ¢, Action ou Ordinances: A. Ordinance No. 5-96-27 -Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE V, BOARDS AND COMMISSIONS, DIVISION 2, CODE ENFORCEMENT BOARD, BY AMENDING SECTIONS 2-146(a), JURISDICTION, 2-147 PROCEDURE; HEARINGS, 2- 148 POWERS, 2-149, PENALTIES; LIEN 2-150, DURATION OF LIEN, AND 2-151, APPEAL, TO CONFORM TO THE APPLICABLE PROVISIONS GF CHAPTER 162, FLORIDA STATUTES, AND PROVH)ING AN EFFECTIVE DATE Mayor Fletcher presented in full, in writing, Ordinance No. 5-96-27, said ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Since no one wished to speak to the ordinance, the Mayor declared the public hearing closed. NAME OF COMMAS. M S v Y V N Minutes -Page 5 March 25, 1996 Motion: Accept stall'recommendation and approve Change Order N4 on the Atlantic Beach Wastewater Tteatment Plant Expansion Project Commissioner Meserve felt the city commission had decided at the last meeting that the work was needed and had been completed and the vendor should be paid. The question which remained to be addressed was whether the work which had been done was part of the original contract or whether it was an additive and, therefore, a legal change order. He noted that the consulting engineer and the City Attorney had both indicated that the work was not part of the original contract. The City Manager agreed that the vendor should be paid but felt the matter should be further reviewed to see whether either the design engineer or contractor were in any way at fault for this situation and whether either of them should have any financial liability. Commissioner Shaughnessy agreed that since the work had been done the vendor who performed the work should be paid. However, she agreed the matter should be investigated further to see whether the contractor or the engineer should have any financial responsibility. Commissioner Rosenbloom agreed the bill should be paid but felt that if the contractor had inspected the facility before preparing his bid he should have anticipated the fact that this work would have been required. Alan Porter, 374 Second Street, addressed the City Commission and indicated he had reviewed the matter of the Change Order and presented his comments in his letter dated March 22, 1996, indicating that the change order was unwarranted. Mr. Potter also pointed out that the Davco phutt had been taken out of service while the scope of work required that the existing plant must be kept in operation until the new facility was complete (Mr. Potter's letter, with attachments, is attached hereto as Exhibit A). In response to Mr. Potter's comment that the Davco plant had been taken out of service, Doug Layton of Smith & Gillespie pointed out that a decision had been made earlier in the construction scheduling of the project to allow the contractor to overlap two tasks. He pointed out the plant would be back on line within a couple of weeks and there had been no violations. Amended Motion: Approve payment to Masten Plumbing for the work performed in connection with Change Order No. 4 in the Atlantic Beach Wastewater Treatment Plant Expansion The motion carved unanimously. NAME OF COMMAS. M S V Y V N MESERVE X FLETCHER X PIESERVE X REED X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X X Minutes -Page 4 March 25, 1996 Hugh Mathews, England-Thims & Miller, presented a sketch illustrating the scope of work. He indicated the two matters to be considered this evening were the agreement between England-Thims & Miller and the City and approval of the scope of work for the job. tilr. Mathews explained their total fee including sub-consultants, technical, environmental, surveying, eta was 5747,564.110. Motion: Authorae execution of contract with England-Thims & Miller for engineering services in connection with First Street to Saturiba infrastructure improvements as recommended by staff, subject to review of the contract by the City Attorney In discussion it was pointed out the City Commission would be meeting again the following evening and the City Attorney indicated he would review the contract and present his comments then. Motion: Defer action on execution of contract with England- Thims & Miller until the meeting on March 26, 1996 Discussion ensued regarding curbing and guttering and Mr. Mathews explained St. Johns River Water Management District probably would not approve curbs and gutters on all streets, however, he would negotiate with them in this regard and decisions regarding curbs and gutters would be made during the prehminary design phase. Commissioner Rosenbloom inquired regarding the surveying which had been included in this project and pointed out that surveying work had been done by CH2M Hill in connection with the stormwater master plan. Mr. Mathews indicated that while the CH2M Hill survey data would be helpful, the surveying which would be done under this contract would be much more detailed. The motion carried unanimously. D. Approval of Change Order No. 4 on Atlantic Beach Wastewater Treatment Plsnt Expansion Plant project in the additive amount of 515,651.00 The City Manager reported he had met with the City Attorney, Pubhc Works Director and the inspecting engineer on the project. He felt the issues which needed to be decided was, who would be responsible for the bil! for the work which had been performed, and whether the vendor should be paid. He explained the work was needed and had been carried out and felt the vendor should be paid. The City Attorney indicated he had mailed his comments to the commissioners the previous week. NAME OF COMMAS. M S v Y V N MESERVE X FLETCHER X MESERVE X REED X X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X Minutes -Page 3 March 25, 1996 the city should reevaluate the bids and possibly draft more detailed specifications and rebid the project. Discussion ensued and it was pointed out the project was a "design-build" project and bidders had not been asked to submit the details, at this point, of the type of materials they proposed to use. When the contract was awarded, the contractor would then proceed to design the structure and city staff would negotiate with the contractor regarding the materials, fixtures, appliances, etc. to construct the building for the bid price of S 190,219.00. Discussion ensued regarding whether bidders should be required to bid on the alternates, and Commissioner Rosenbloom felt the city was not being consistent in its procedure for handling bids. It was pointed out this was the first time the city had bid adesign-build concept and had done so in an effort to save money since this project had been bid previously and all bids had come in over budget. Further discussion ensued and Commissioner Meserve pointed out bidders had been asked to bid on a base building and while one bidder had provided more information than was required, another bidder should not be penalized because he had provided only what had been requested. He felt that by considering base bids only, the bids were much easier to compare. FoOowing further discussion, the question was called and the motion passed on a vote of 3 - 2 with Commissioners Reed and Rosenbloom voting nay. Items 7D and 7I werc taken out of sequence and acted upon at this time 7D. Approve waiving the bid procedures and authorize the purchase of a used Jeep for lifeguards Director Thompson recommended purchasing a Jeep to be used as the primary vehicle for lifeguard operations during the 1996 season and using the existing vehicle for back-up purposes. He felt it was difficuh to bid out a used vehicle and the lifeguards had found a C-J7, four-speed, 1986 Jeep which would meet their needs and they indicated they could purchase this vehicle for 55,000.00. Motion: Authorize purchase of 1986 Jeep for likguard OperatlOris AS 1'tquested No discussion before the vote. The motion carved unanimously 7L Authorize elecutioo of contract with England-Thims & Miller for engineering services io connection with atormwater, water, sewer and paving project from First Street to Saturiba Drive NAME OF COMMAS. M 5 v Y v N NESERVE X REED X ROSENBLOOM X X SEIAUGHNESSY X X PLETCHER X Minutes -Page 2 March 25, 1996 ~, Unfinished Business: A. Appointment to the Tree Conservation Board Mayor Fletcher nominated Richard Bell for appointment to the Tree Conservation Board and explained Mr. Bell was President of Richard Bell Contractors. Motion: Approve appointment of Richard Bdl to the Tree Conservation Board No discussion before the vote. The motion carved unanimously. B. Appointment to the Cultural Arts Board (1) and Recreation Advisory Board (1) Motion: Appoint Nancy DeCandis to the Cultunl Arts Board No discussion before the vote. The motion carried unanimously. Motion: Appoint Mary McGee to Recreation Advisory Board No discussion before the vote. The motion carried unaztimously. C. Accept the bid of Harrell Construction in the amount of 5190,219.00 for remodeling the Public Safety Building pursuant to the specifications of Bid No. 9596-6; authorize the City Attorney to draft a contract for this work; authorze the Mayor to execute acid contract Motion: Accept staff recommendations and authorize entering into a contract with Harrell Construction for expansion and remodeling the Public Safety Building at the bid price of 5190,219.110 Rick Nooney of Nooney Construction, a bidder on the project, indicated he felt bidders were required to bid on the fire protection sprinkler system since it had been included as an alternate in the specifications. He pointed out the low bidder had not submitted a bid for this item. He noted that since the previous meeting, the city had invited proposals for the sprinkler system and he did not feel this was appropriate. He also pointed out that he had included in his bid details of the type of materials he intended to use while the low bidder had not. He indicated that the low bidder had also not bid on pilings. It was his opinion NAME OF COMMliS. M S V Y V N MESERVE X REED X ROSENBLOOM X X SHAUGHNESS X X FLETCHER X MESERVE X REED X ROSENBLOOM X X SHAUGHNESSY X FLETCHER X X MESERVE X X REED X ROSENBLOOM X SHAUGHNESSY X FLETCHER X X MESERVE X X REED g ROSENBLOOM X SHAUGHNESSY X X FLETCHER X I MINU COM>t PM Ot The me followe L No disc No disc A. Mayor Parliam in Atlar Willian time it 1 Wastev was not TES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY dISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 ~ MONDAY, MARCH 25, 1996 PRESENT: Lyman T Fletcher, Mayor John S. Meserve Tim Reed Steven M Rosenbloom, and Suzanne Shaughnessy, Commissioners (7:30 PM) AND James R. Jarboe, City Manager Alan G Jensen, City A[tomey Maureen King, City Clerk ME OF COMMRS. M O T O N S E C N D y O T E D E S y O T E D N O ' Ming was called to order by Mayor Fletcher- The invocation was xl by the pledge to the Flag. Approval of the minutes of the Speci'1 Called Meeting of March 11 and Regular meeting of March 11. 1996 MESERVE X X Motion: Approve minutes of the Special Called meeting of REED X X March 11, 1996 ROSENBLOOM X _ SHAUGHNESSY ussion before the vote. The motion carried unanimously. FLETCHER X MESERVE X Motion: Approve minutes of the Regular meeting of March REED X X 11,19% ROSENBLOOM X X SHAUGHNESSY USSIOn before the vote. The mOtlOn Carped UnanImOUSIy. FLETCHER X RecoYnition of visitors: Presentation of Proclamation declaring April as Padumenhry Emphasia Month Fletcher presented a proclamation to members of the First Coast entarians Association declaring April as Parliamentary Emphasis Month rtic Beach. o McGee, 1831 Selva Marina Drive, expressed concern at the length of ook to complete some city projects. With respect to the Atlantic Beach pater Treatment Plant Expansion project, he felt the on-site inspector cost effective. Page Two AGENDA April 8, 1996 New Business: A. Approval to declare certain vehicles surplus and authorize sale of same by auction B. Authorize entering into an annual contract with Baptist/St. Vincent's Occupational Health to provide health care services to the city C. Appointment to the Recreation Advisory Board 8. City Manager Reports and/or Correspondence: A. Status report on Donner Community Center B. Report relative to preparations for JamSplash 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment "Agenda was amended to add this item If arty person deader to appeal arty decision made by the City Commission with respect to arty matter considered at a~ meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, winch record shall include the testimony and evidence upon which the appeal is to be based. Arty person wishing to speak to the City Commission on arty matter at this meeting should submit a request to the City Clerk prior to the meeting. For your corrvenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Atx and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this medirtg should contact the City Clerk. .. , CITY OF ATLANTIC BEACH COMMISSION MEETING -APRIL 8, 1996 AGENDA Call to order Invocation and pledge to the flag 1 Approval of the minutes of the Regular meeting of March 25, and Special Called Meeting of March 26, 1996 2 Recognition of Visitors: 3 Unfinished Business: 4. Consent Agenda: A. Acknowledge receipt of Code Enforcement report for March B Acknowledge receipt of Building Department report for March C acknowledge receipt of Recreation Facilities Usage Report 5 Action on Resolutions: A. Adoption of Resolution No. 96-17 recognizing the :ubault Garden Club B. Adoption of Resolution No. 96-16 adopting Personnel Rules and Regulations with appendices for General Employees C. Adoption of Resolution No. 96-18 approving mid-year budget modification 6. Action on Ordinances: A. Ordinance No. 65-96-23 -Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE NAMING OF A CERTAIN STREET LOCATED NORTH OF ATLANTIC BOULEVARD; ESTABLISHING THL• NAME OF SAID STREET AS ATLANTIC COURT; AUTHORIZING THE MOD~ICATION OF THE OFFICIAL MAPS OF THE CITY OF ATLANTIC BEACH TO REFLECT THE NEWLY ADOPTED NAME B. Ordinance No. 25-96-28 -Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING VARIOUS CODES RELATING TO INSPECTION ACTIVITIES OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, AND ENFORCEMENT OF BUILDING PROVISIONS AS PROVIDED IN SAID CODES aP~.l 199 (P