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10-01-96
RESOLI T1O\ o. 96-38 A RESOLI'TION OF THE CITI' OF ATLANTIC BEA('H RECO(:N17.1\(: CI71 GOVERNMENT N'EEK.OCTOBER 20-26, 1996, .~\D E.\('Ol'R~GING Al.l. CITIZENS TO SUPPORT THE CELEBR4T1O\ AND CORRF:SPONDI\G A('T1~'ITIES WHEREAS, cit} govemment is the government closest to most citizens, and the one with the most direct daih• impact upon its residents, and WHEREAS, ciq govemment is administered for and be its citizens, and is dcpendrnt upon public corrtmitment to and understanding of its mam~ responsibilities, and WHEREAS, city government officials and emplm~ees share the respcrosibilih ro psss along their understanding of public sen~ces and their benefits, and WHEREAS, Florida Ciq~ Government ~Yeek is a very important time to recognize the important role played by City government in our lives; and WHEREAS, this week offers an important opportunity to spread the word to all the citizens of Floida that they can shape and influence this branch of government which is closest to the people. NOW, THEREFORE, BE IT RESOLVED BY THE CITI' COMMISSION OF THE CITY OF ATLANTIC BEACH AS FOLLOWS: Section 1. That the City of Atlantic Beach does enrnurage all citizens, city govemment officials, and employees to do everything possible to ensure that this week is recognized and celebrated accordingly. Section 2 That the City of Atlantic Beach does support and encourage all city governments to actively promote and sponsor "Florida City Government Week " Adopted by the City Commission of Atlantic Beach, Florida, this 21st day o(October, 1996. L , Fletcher, Manor -z --~ -- lohm,S. leserve, Commissioner ' `, . ~ i Timothy R Reed. ('omntissiunei i _ Strzantle haugltnessy, Cormnissioncr _~~~~, ~~_~~.._', ~I,,jj ...._ Steven k1 Rosenblc,,,m, l'nnum~su,nvr COST OF SPECIAL ASSESSMENT FOR CURB & GUTTER HOME OWNERS AFFECTED TOTAL LINEAR FEET COST OF CURB & GUTTER ASSESSMENT PER FT. COST OF ASSESSMENT FORA 50 FT. LOT PER MONTH OWNER COST FOR SIX YEAR FMANCING AT 6% FOR 50 FT LOT 375 31,080 $1,227,000 $39.48 $1974 $28.84 Staff Report on Recommendation of Oc[ober 21, 1996 Page No. 2 Design Elements in Core City Drainage B. Construction of curb and gutter section within streets with new storm, sewer and water pipe installation, including lowering of street profile for better drainage of front house lots. The curb and gutter will better protect the asphalt from damage and lengthen the roadway lifetime. Estimated cost $2,225,845 ($1,226,999 higher cost than Option A ) Since the Base Cost of all utility improvements in the Core City area is estimated at $5,951,470, or approximately $700,000 over current Capital Improvement Plan budgets, other payment methods must be developed to fund recommended design options outside of the Base Cost. The method of payment that does not overburden current City finances, as recommended by City Staff, is a Special Assessment to the residents of the Core City area receiving new curb and gutter pavement section in front of their houses. Using the method of assessment by front footage as currently established for sewer improvement assessments, and using information provided by the engineering consultants, the proposed Special Assessment would wst the typical lot owner approximately $2,000. This cost could be paid under similar financing methods for sewer assessments at 6.00% interest over 7 years, or approximately $28.00 per month. More accurate assessment figures will be developed if the curb and gutter section is selected. RECOMMENDATION: Recommended Option for Howell Park: Afford staff the opportunity to decide on the lake or ditch option in Howell Park in conjunction with the design consultants and the Water Management District Recommended Option for Street Reconstruction in Core City - Include the curb and gutter pavement section as an important addition to street reconstruction, to be paid for by a Special Assessment for the additional cost of $1,226,999 ATTACHAfENTS None REVIEWED BY CITY MANAGER: AGENDA ITEM NO CITY OF ATLANTIC BEACH CITY COMMISSION SPECIAL MEETING STAFF REPORT AGENDA ITEM: Recommendation of Drainage Concepts for Core City Drainage Improvements SUBMITTED BY Robert S Kosoy, P.E., Public Works Director DATE: October 21, 1996 BACKGROUND: As directed at the City Commission meeting of October 14, 1996, the City Staff has reviewed the design concepts for Core City drainage improvements as presented by England-Thims & Miller. The consultant's final design will proceed upon selection of the following optional design elements: Howell Park According to the consultants, the following design concepts are equally acceptable for permitting and basic design of the drainage system. A Construction of lazge wncrete sediment basins at the discharge points of stomt drainage systems into Howell Park -estimated wst $80,000. B. Enlargement and deepening of the channel through Howell Park to 50 foot wide to aid in trapping sediment from storm discharge - estimated cost $35,000. This option is within the current Base Cost of Core City improvements C Development of a small lake at the south end of Howell Park to trap sediment tiom storm discharge, plus nominal improvements to the north end channel - estimated cost 535,000. Consideration must be given to the recent walkway reconstruction and park enhancement, and how each option will affect the use of the park. Options A and B will not appreciably affect the park usage, while Option C will necessitate removal of several walkways and bridges recently repaired. Choosing Options A or C will require additional funds above current Base Cost estimates. Option A will require frequent and expensive cleaning, using contract labor and equipment Street Reconstruction in Core City According to the consultants, selection of one of the following design concepts will govern design of storm inlets and related piping. A Replacement of limerock base within areas with new storm, sewer and water pipe installation, plus complete asphalt overlay. Includes grass shoulder regrading for inlet spacing- estimated at 5998,846. This option will not remove all ponded water from the streets, and does not significantly reduce the amount of roadway runoff draining into adjacent yards. CITY OF ATLANTIC BEACH SPECIAL CALLED MEETING CITY HALL, 800 SEMINOLE ROAD 7: l5 PM -OCTOBER 21, 1996 CALL TO ORDER 1. Presentation by Dames and Moore and posaibk Commission action oo Tresca Park 2. Discasaioo of Stormw~ater fmaocial isanea and possible Commission action 3. Action oo Resolution No. 96-48: A RESOLUTION OF THE CITY OF ATLANTIC BEACH RECOGNIZIIYG CITY GOVERNMENT WEEK, OCTOBER ZO-26,19%, AND ENCOURAGING ALL CITIZENS TO SUPPORT THE CELEBRATION AND CORRESPONDING ACTIVITIES 4. Auy other business Adjournment CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Design for Lifeguard Building SUBMITTED BY David E. Thompson, Director of Public Safety DATE: October 17, 1996 BACKGROUND: For many years, it has been recognized that the lifeguard station in Atlantic Beach was in need of major renovations. The building is grossly inadequate for the demands of the lifeguard service, and its current condition and appearance are temble. These problems are not a result of abuse, but a result of location, weather, neglect, and dubious initial construction. Without reviewing the entire history of the building, it is apparent that the structure is in need of significant renovation. In the 1995 interlocal agreemem with Jacksonville, Jacksonville committed 540,000 to Atlantic Beach for the renovation of the lifeguard building. In 1995-96, we did not spend the money due to a variety of factors, and Mr. Jarboe was able to have the money budgeted in 1996-97 by Jacksonville. The funding is available for this fiscal year. In reviewing the anticipated renovation, the City has recognized that it will have to design a building that will be approved by state regulatory agencies. The permitting process will probably take several months after the design has been approved by the City. In addition, we need something functional and attractive, and something that complies with our own city codes. The lifeguard captain, Chip Drysdale, has been working with Architect William Morgan on a design that will meet our needs. At no financial obligation to the City, Mr. Morgan has prepared some interesting preliminary concepts for the renovation of the building. At this meeting, Mr. Morgan would like to present his ideas and concepts for Commission review. If the City Commission approves the basic concepts, then City Staff would like approval to negotiate a contract with Mr. Morgan for his services. RECOMMENDATIONS: We recommend that the Commission authorize the City Manager to negotiate with Mr. Morgan for his services in the design of the renovations of the lifeguard building. ATTACHMENTS. NONE (... REVIEWED BY CITY MANAGER: ~-} ~ AGENDA ITEM G - -I "00. ~-~; I I •~m ~' m ~. T ~ 1t~~~f'I;1 -_ -r ;-- L w , I ~ ~ , m ~ p N ~ I N N I 1 i a ' 1 < i> I' I I i 1 i • I F_ 1 I J I I I I I U ~ .. U i ~ i N D _. O~ _ O I _ _ .. _. ~~ I i i 1 1 1( j 1 I .. _ _ __ __ o ~ I ' o K v P J N•N i N I . ~ F w w ~ I > Y >~ '. : Z 1 ~ 1 ~h~° I I I I ~ 1 I ~ I ! I I ~ ~ N I 1 1 1 1 i ' c ~ G~ _ i ~ ~ I I~ ! ' NNN' i I I I ~ i i m ~ °m i ~www I >>> ~~ ' m . ~ ~_. ~ I i • J _.. i~ I 1 i . i I ! 1 i i I I I _ _ i. ~ i i I I i ! I 1 11 o_o. o I U _ I i ~ I j j . ~_.i i ' _. _ Q a ~ O I 1 1 j I I I ~ p ~ a t p j I i ~LL 1 I ~ i 1 ~ ~ 1 I 1 ! I I 1 1 1 P P WW'Wi ~ ~' ~ ! I' I ~ ¢ ~ t i l i I i U ~ 7 t i l ~ ~ _ I 1 1 i _t_ I j _ l r ! ' ._. i I I ! ~ _ ' I I ~ _ l i l l l i(~ ~ I i l i ~ j l _^L t i l l ~ I i I I I o 1 i l 1 n arf ~ o, 1 1 I 00'O. 1 0 F-N ! W I$ i I Z'2'Z. I I 1 I 1 !' 2 Q j _..._. _ _._. _ . I i l I I I - _ _ _ 1 1 1 U _ ._ __ _ ~_ '~ i i I i l i ~ ~ i OI l j I i i i Z - I ' 11 I I ~' I I 1 1 1 1 N' i a ~ 1 1~1 , S r 1 ~ ji II i g I • a 1 ~~ Ilii I I F Z m I i 1 1 . i t p l i l LL~ O~ I I ~ V ' I i I I 1 I I j w Z 1 I ~ i l~ l i i , ' - Z ' ~ . ~ W I I f ~ i d I I I I I m~ 0 _ i t i ! F m p m i ~ I I ~ I I ' I I 3 ' Z I ~ N , w ¢ J i 3 In ~ ~ ~ _ z~ Z z ~ w o O W o U a ~ G ~ O ~ W v, 6 V ~ ~ ¢ K f0 ZO - i 2 O . Z W. .: .. ~ ~ G ~ ~ ~ ~ lJ J Q O ' O ~ Q Z~ ~ n' O CCU ~ w O¢ G~ w VI J w Z • C ~ ~ ~ ~~ N O W m V VI > (~ ~ GD . N O O d V mZLLf ~~ n p xa J Z Q G OFF ZNO O o v ¢ .w O w _ B OmF ~._ ._. .. __ ~ ~. V. - >~ W O . .. ~ c c N a p p W U¢ `- G - .0U0 ¢ ~ Y CITF OF ATLA\'PIC BEACH CITT COVP:1iISSI01 ~iEETI\G STAFF REPOR7' AGENDA ITEM: AWARD OF ANNUAL POLI'1vIIR CONTRACT F~' 96-97 SUBMITTED B1': Robert S. Kosoy/Director of Public Works Tim N. TowvsendiAB Plant Division Director ~ ) ~~ DATE: October 23. 1996 BACKGROUND: Five (5) chemical companies submitted bids on the City`s annual polymer contract for sewer plant sludge processing. One company was disqualified bccattsc it failed to ttun in any of the required bid documents. The lowest bidder's polymer failed during field tests when the sludge failed to coagulate on the during beds. The next lowest bidder was Callaway Chemicals. Callaway Chemicals Pol}'mer #378 performed sttccessfuily during a normal run of sludge production. The wastewater treatment plant has toed Callaway polymers as well as tbe polymer of other bidders. Therefore, Callaway Chemicals submitted the lowest responsible, responsive bid. RF.CO'1iME:tiDATIOK: Awazd Anrtual Poly_ mer Contract to Callaway Chemicals For A Cost of 5526.00 Per 55-Gallon llnim ATTA('HAfl?\TS: Bid'fabulation ;~~, RE~TEVI'ED BT CITF ~L1\AGER: i ~ ~•J ~~ ~" / AGE\DA ITEM \O: ~ p Line Ztes,ization 3..Ih.1 liaaea a d S lariat ?ar_-_:m„ P,rcreat ior. CoordinatCr 6,500.00 rare-timr n,-~,;;>r CDC Office h:a na c~:~ 5, 000. OC _ „ ii~n FICA and [ai thholdinge ~a=~ ~- ,~ .,ecreation Coordinator 5 9;5.,,, Parc-__~.,_ ~cnner CDC Office ..~. ,_- ;~~ I.A 3__~s~lSant/Contra r S 1 _ Part-Ctmc %ebabilitation InspecCC: $ S, OC0. 0. for _......~r -~.-ha r,:LcaCion IAA.' Ucii i~yg~~Telenhone El eccr_c ($120. C0/mo x 12 most $ 1, 200 J70 -2i^~t~ne +S 13C.v0/mo X i2 mosi 800. OC - -Gtai S ~ OOg .-St~~=P iCar.~.L G~CrdCr S :':!ce=_ -._tar [r.. =.: r. r.-. ~.,^_ c:`__ce =.000..,. Of ::ce _ ___es .c: Donner CDC 5 2, COO.OG ?c~ai 5 L 000.0v F IP:FJiC UL PkvCEDURF.S BUiiGET :he 'recipient shall adhere to the following budget in t.e administration on this ccnt~a ct. A. Administrative Coss 1. Wages 6 Salaries $ 1~ _~"r.00 2. Fringe Benefits $ ' SOC 00 3. Co.^.sultar.t /CCr,t Tact $ q - ~ ~, r, Se.-vices a Travel $ 5. Insurance $ 6. Space Costs b Rental $ 7. Utilities fi Telephone $_ ~;,;~~ 8. Other Costs $ (Identify) Total Administrative Costs $ 2a .Op0 00 3. Act ivity Costs 1. Consultant/Contract Services $13'+ '_ 2. _aterials $ ,. ,:plies 5_2.: - ~. ccsnent 'r.:_r.. a... - ~. :cc.e nt r. e:-.tal!Le ase -~ --~.°.s,o rtaC cr. c Tctal Activity Costs SL i. _~4 On STAFF REPORT AGENDA!TErd! =9n/'99? CCFG Cor,Va~~,a,,.i_.~_~:a SUBMITTED BY George Wor,ey I1. Community Deaaio;;mert Director (,,_ {~!r DATE October 22 1996 BACKGROUND. Attached is the Community Development Block Grant contract for 1996/1997. This contract is substantially me same as last years contract. The monetary amount is based upon the formula contained in the Interlocal Aareernent between the City of Atlantic Beach and the City of Jacksorn~ille. The cooperative effort between the City of Atlantic Beach and the Donner Commurnrv Deveioprnent Comorafon !~ the admin!straaor of tt~is contract will continue this year with the DCDC continuing to administer the datly operations and liaison with the residents in the program. and the City retaining its role in financial oversight and general coordination of projects. The focus of the protect remains to provide a direct benefit to lower income homeowners !n me large; area through rehabititatior, wor< OC~er protects Include upgrade of the ball `old at Denier ?ark and sidewaiic censtn:ction along Francis Avenue and Ccnncr Poad ~ECG'v11dEN~A?:ON Staff and the Conner Commurnty Geveiopment Corporation recommend approval c! Ci!s contract and auth•^rzat!or~ for trio Mayor YU s!on C~!ee or:o!nai signature pages to Ce iurrrarced :o ;.~e Cay ui Jac,sonv,ile for signature and unp:ementahon. A"'AC H'l' FN'.. :) 1 99611 99 7 CGFG Contract REVIEWED BY CITY MANAGER: / AGENDA ITEi'•I NO 7~ „irieh tlu~ payuteu[s acre based, during normal business hours at die location of BellSouth where such records are maintained. However, no BellSouth records may be duplicated or taken from Be1lSoutlt's premises and the city steal! maintain the confidentiality of the information disclosed itt drew records acrd use the information solely for the purposes of verifying payments by BellSouth. Such BellSouth records shall be maintained by BellSoutl for die period prescribed by the Federal Communications Commission and/or the Florida Public Sen~ice Comnission. SECTION s BellSouth shall indemnify the city against and assume all liabilities for damages which may arise or accrue to the city for any injury. to persons or property from ttre doing of any work herein authorized or the neglect of BellSouth or any of its employces to comply with any ordutance regulating the use of the streets of the city. The acceptatrce by BellSouth of this ordinance shall be an agreement by it to pay to the city any sum of money for which the city tray become liable from or by reason of such injury. SECTION 6 BellSouth shall file with the city clerk its written acceptance of this ordinance on or before December 31, 1996. S1rCTION ?. Nothing in this ordinance shall be construed as a surrender by the city of its right or power to regulate tfte use of its streets. SECTION S. The city reserves any and all rights that it has not iuocortsistent with the rights graated herein. Any contractors or lessees who use the lines and equipment of BellSouth within the public streets of the city shall be separately authorized and franctuised by the city as tteccssarv. SEQI'ION 9 The permission granted by this ordinance, if accepted by BellSouth, slrall be in force and effect for a term of fifteen {15) }•ears beginning October 1, 1996. PASSED by the City Cotru~rission on firs[ reading this _ day of 1996. PASSEb by the City Commission on second and final reading this day of 1996. ATTEST: VIAUREEIv~ KING City Clerk LYMAN f. FLb:'lCFTER Mayor, presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney • 4 OKI)I:":ANCE NO. 40-96-19 AN OKDL~`ANCE OF THE CITY OF ATLA,\'TIC BEACH, FLORIDA, AVTHORIZLI'G BELI.SOUTH TELECO11S~1'ILINICATIONS, INC., TO USE TIH: PLBLIC STREETS OF ATLANTIC BEACH FOR THE PURPOSES OF ERECTL\G, CONSTRUC'I"L\G, R4AiNTAL~i1NG A.NTJ OPERATL~tG LllVT:S OF 'TELEPHONE AND TELEGRAPH EQUIP- i17(ENT THEREON ~VD 'I'IIERELt:VDER, ANA PRO\ZVL~G AN EFFECTIVE DATE. BE IT ORDAINED by the City Cotmttission of ilte City of Atlantic Beach, Flotida: SECTION 1. Permission is hereby granted to BellSouth Telecommuttications, Inc. (hereinafter referred to as "BellSouth"), ils successors and assigns, to construct, maintain and operate lutes of telephone attd telegraph equipment, includutg the necessary poles, conduits, c2bles, electzical conductors and fiber optics and digital technology fixtures upon, along, under and over the public roads, streets, highways and rights of way of ilte City of Atlanfie Beach, Florida, as its busutess may from time to time require, provided that all. poles shall be neat and symmetrical.. ~QTION 2. The work of erecting poles and catstructing underground conduits under this ordinance shall be done subject to the supervision of the city. BellSouth shall replace or properly relay and repair any sidewalk or street that tray be displaced by reason of such work, and upon failure of BellSouth to do so after tw•enq• (20) days' written notice given by ilte city manager to BellSouth, the city may repair such portion of the sidewall: or street that may lnt+~e been disturbed by BellSouth and collect the cost cv utcutTed frotn BellSouth. SECTION 3. Ut cvnsiderarun of the ri~~h!c and privileges hzr~in rranttd. BepSvudi shall pay to the c[ty annually a sum equal n? une ltcrcent (1 St j of ute gross receipts of BellSeuilt on rccurrutg local set~ice revenues for sen ices provided wiiltut ilte corporate luttits of ilu city by BellSouth, pro. idzd that there shall be credited against such sum being paid to the city the amount of all taxes. licenses, f~as and oilier unpositions (ex.ept ad ~alvrem taxes and auwunts fur assessntemts for special benefits such as sidcualks, street pain; s and similar i~npr~aemenls. and occupational licence taxrsj Ic:i.d i~r imposed ley the .in upon BellSouth anJ paid During the pn ceding fis:•al year as defined h rein. Payment shall be made to the cin~ for each of the nears that this uniinance is in effect and shall be based on the receipts of BellSouth for dtc precedutg fiscal year. For iltc putpvse of dtis payment, such fiscal year shall end un Septentbar 3G. The first such payment shall be based ou die receipts for the fiscal year endutg September 30, ]996, shall be trade on or before March 31, 1997, and shall be fvr lhz fiscal yeaz (Jctober l , 1995 through September 3U. 1996. Subscyueut payments will be made on yr before March 31 of each :ear for which ilte pemtissiat is hereut granted. SECTIO\ A. if the city +vishes u, verify the payments to the city under iltis ~~rdinance, Be1lSoutlt shall ltemtit the city ur a designated representative of the viii-, upon ~ F re;tsonable ad+ance e~ritten notice, to re~•iew BellSouilt's billutg and payment records, upon ORDINANCE NO 5-yb-28 AN ORDINANCE OF THE CITY' OF .AT'LANTIC BEACH TO AMEND CHAPTER 2, BY ADDING .4 NEW SUB-SECTION, Sec. 2-336-8. Allowing for the purchase of goods and services without bid if the cost is less than the state bid prices and the associated specifications are met or exceeded, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED by the City Commission of the City of Atlantic Beach, Florida, as follows: Section 1. Section 2-336-8 is added as hereby written as follows: 8. When the foods a_nd service may be bought frnm other sources wtuch meet er be?t state bid des and specifications Passed by the City Commission on first reading this day of October ,1996. Passed by the City Commission on second and final reading this day of , 1996. Lyman T Fletcher, Mayor. Presiding Officer ATTESTED; Approved as to form and correctness. Maureen King, City Clerk Alan C Jensen, tsyuire City .Attorney ~E ORDINANCE NO. 80-96-59 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 22, BY .ADDING A NEW SECTION: SEC. 22-3. VOLUNTARY i.^,LL°CTION PROGRAM FOR TRUST FUND TO HELP THE NEEDY WITH ATLANTIC BEACH UTILITY BILLS, AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED by the City Commission of the City of Atlantic Beach, Florida as follows: SEC. 1. Sec. 22-3 is added as hereby written as follows: SEC. 22-3. Voluntary Collection Progam for Trust Fund to Help the Needy with Atlantic Beach Utility Bills. The Director of Finance shall set up a trust fiord each fiscal year to accept voluntary donations to be used to assist the needy to pay Atlantic Beach Utility Bills. The City Manager and Mayor are authorized each fiscal year to contract with the social service agency who administers JEA's Neighbor to Neighbor Progam to administer Atlantic Beach's progam of assistance. All guidelines for the progam will be set forth in a contract with the administering agency, said contract to be renewed on an annual basis. The contract will be approved annually by the City Commission. Passed by the City Commission on first reading this day of October, 1996. Passed by the City Commission on second and final reading this of .1996. I_vman T. Fletcher. Mayor Presiding Officer 1T1 LSTFD: Approved as to form and correctness: Maureen ping. City ('lerk Alan C. Jensen. Esquire City Attorney day ~O ORDINANCF. N0.849ti-58 AN ORDINANCE OF THE CTfl' OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTILITIES, SEC. 22-27.1, UTILITY DEPOSITS, BY PROVIDING FOR THE RETURN OF DEPOSITS UNDER CERTAIN CIItCUMSTANCES, AND PROVIDING AN EFFECTIVE DATE. BE 11' ORDAINED by the City Commission of the City of Atlantic Beach, Florida: SECTION 1. Sec. 22-271 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "Sec. 22-27.1 UGGty deposits. (1) A deposit representing two (2) months' average charges for utility services, i.e., water, sewer and garbage, will be required for all new utility accounts. Upon termination of utility services, the customer's deposit will first be applied to any balances owed on their account. Any balance remaining will be refunded to the customer or transferred to another account upon request of the customer. (2) The deposit of any customer shall be refunded with interest at the rate of three percent (3 %) per annum after twenty-four (24) months from the date of deposit, provided the customer is current in all payments and has timely made all payments during the preceding 24 months. If any customer becomes delinquent in payments after his deposit has been refunded pursuant to this section, the city may require an additional deposit for service to continue." SECTION 2. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of , 1996. PASSED by the City Commission on second and final reading this day of 1996. A7~7'EST: MAUREEN KING LYMAN T. FLETCHER City Clerk Mayor, Presiding Officer Approved as to form and correctness: / tO f'ALAN C. SEN, ESQUIRE City Att ey Qv~~ t a-T~wenpt~liht R;QPtp v~- ~~`: `._ _ ~~cie~ No (Z~aaect ~` ~~ --~, ~. ~~~~.. .~ .. •. ', ~~ 1. -, ;, . i ~`` ~', , ., ~. ~ . ~ ~' ~~ _ i'wODNo avu~c:, M+atr o~ Tc•w1~o1-• s ® _~ Sta oA•S sea- o DTs =+~ t -rasa -~-a+•~l~l~F'3 ~~- `_"'""• ~ {w . .. ~ '~ T 4 No R~aa~~ s ` `\ \\ ~ ~ 'rutti,lly ~vtitQ .,\ 1 ~ ~ I ~~ r. , . ~- ~l '~ ' w. +. . ~• ,~ Y , ~ J. 'Il` _~ _. __ B.,c;~a;~ seocA+s ~~ s~AoATS ORDINANCE NO. 95-96-68 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 5, BY ADDING A NEW SECTION See. S-8: Panting of sailboata/atamanna allowed by permit only., AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED by the City Commission of the City of Atlantic Beach, Florida as follows: Section 1. Section 5-8 is added as heroby written as follows: Sec. S-S. Panting of aailboata/eatamanns/veaaela on the beach ~ ocrson who narks a ca~~boat or Catamaran ~*± vioLton of h~ or inanM i~ a~tiiect to tlayj Q caid ¢Ailbp~}~ atamaran Oi O her V ~I tOWCd 8t h[' OWnei' P1f~M!~!. Passed by the City Commission on first reading this th day of , 1996. Passed by the City Commission on second and final reading this day of , 1996. Lyman T. Fletcher Mayor, Presiding Officer ATTESTED: Approved as to form and correctness: Maureen king, Alan C,lensert, Esquire City Clerk Ciry Anonxy / [~ PASSED by the City Commission on first reading this day of , 1996. PASSED by the City Commission on second and final reading this day of 1996. ATTEST: MAUREEN KING City Clerk LYMAN T. FLETCI3ER Mayor, Presiding Officer Approved as to form and correctness: AN C. J SEN, ESQUIItE City Attatficy pazking permit shall receive a new residential parting permit for the purpose of transferring same to another qualifying vehicle upon completion of a new application. (g) Use of residential parking permits. A parting permit shall not guarantee or reserve a parking space nor shall it excuse the observance of any traffic parking regulation. It shall be a violation of this section for the holder of a residential parking permit to use said permit when the permit holder no longer fulfills one (1) or more of the applicable provisions of this section. It shall be a violation of the section for any person to represent, in any fashion, that a vehicle is entitled to a parking permit authorized by this section when in fact it is not so entitled. The display of a parking permit on a vehicle not entitled to such a pemut shall constitute a violation of this section. It shall be a violation of this section for any person to duplicate or attempt to duplicate a residential parking permit or to display on any vehicle such a duplicate _ parking permit. It shall be a violation of this section for any vehicle to park in a designated permit parking space on a residential parking street without a valid parking permit issued by the city. (h) Violations and penalties. The parting of any vehicle in a manner contrary to the residential parking provision established herein shall be subject to the penalties and laws provided with the Code of Ordinances of the city. The use of any residential parking permit in a manner contrary to the provisions established herein is prohibited and same is declared to be unlawful in addition to those penalties dictated above, the city manager or designee shall have the responsibility and authority to revoke the residential parking permit of any resident for the abuse of or use of a residential parting permit in a manner contrary to the provisions established in this section. Revocation of the residential parking permit or conviction of a violation tnaybe be considered just cause for denial of future residential parting permits to such resident. The parking of any vehicle in a manner contrary to the residential parking provision established herein shall be subject to the penalties provided in section 21-38(1) of the Code of the city, as set forth in the schedule attached Ordinance 75-92.9." SECTION 2. This Ordinance shall take effect immediately upon its final passage and adoption. (2) Designation of the proposed residential parking street or portion thereof is in the best interests of the public health, safety and welfare; and (3) At least fifty percent (50%) of the residents eighteen (18) years of age and older to be affected by said designation are in agreement therewith. (c) Withdrawal of designation of residential panking street. The city commission may, at any tune, upon petition as aforesaid or on its own motion, upon public notice and hearing, withdraw the designation of an existing residential parking street. (d) Posting of residential parking permit signs. Following the city commission's vote to designate a residential patidttg street, parking signs shall _ be erected on said residential paddng street. The signs shall inform vehicle operators that curbside parking on the street is restricted unless said vehicle displays a residential parking permit authorized by this section. Additionally, each parking space shall be painted and/or especially marked to reflect an area for residential parlartg permit only. Vehicles exceeding the boundaries of the pazldng spaces so marked will not be allowed. (e) Residential parking permits. The applicant for a residential parking permit must be a resident of the city and the vehicle to which said pemtit is to be affixed shall be owned, leased, or, in the case of a company car, issued to a resident of the city. Any resident over the age of sixteen (k6) may apply for a residential parking permit by completing an application therefor prescribed by the city manager, which application shall be designed to provide the following information: the name and residential address of the owner of the vehicle; the name, residential address and driver license number of the principle opetator of the vehicle; and the make, model and registration number of the vehicle. The driver license and vehicle registration must be presented with the application. Whenever the city manager or his designee finds that the applicant qualifies under this chapter for a residential parking permit for the vehicle described in the application, he or she shall issue one (1) residential parking permit in the form of a sticker or other method prescribed by the city manager. (f) Renewal or transfer of permits. A holder of a valid permit from the previous year shall be entitled to a new residential parting permit for the current year upon submission of evidence to the director of fittance or his designee that the holder is still yualified for the residential parking permit. For the purpose of this program, an annual year shall be comprised of the dates between January 1 and December 31. The holder of a valid residential ORDINANCE NO. 75-96-11 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING SECTION 21-27, RESIDENTIAI. PARKING STICKER PROGRAM, AND PROVIDING AN EFFECTIVE DATE. BE I1' ORDAINED by the City Commission of the City of Atlantic Beach, Florida: SECTION 1. The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding a new section to be numbered Section 21-27, which section shall read as follows: "Sec. 21-27. Residential parking sticker program. (a) Definitions. [The following terms shall have the meaning ascribed to them in ties section, except where context clearly indicates a different meaning.] Residential parking street shall mean a street or portion thereof where curbside pazking is limited to vehicles properly displaying a residential parking permit authorized by this section. Designated streets will be enumerated by resolution of the city commission and amended from time to time by said body. Resident shall mean any person who resides in or pays real property taxes to the city on real estate or on a structure approved for residential occupancy and who is the owner of such structure or tertartt therein, or who can demonstrate some other indication of exclusive right-of-occupancy. (b) Designation of residential parking streets. A street or a portion thereof may be designated as a residential parlang street by the city commission acting on its own upon public notice and hearing, or upon request by residents, provided that any request by residents shall be in a petition form suitable to the city clerk and filed with the city clerk, signed by at least fifty percent (509b) of all residents eighteen (18) years of age or older who reside on the street or portion of the street under consideration. After advertisement and notice to all property owners of proposed residential parking street or portion thereof, the petition shall be placed on the agenda of a regularly scheduled meeting oC the city commission. The commission shall then decide on whether or not to designate the street or portion thereof as a residential parking street, provided the city commission makes at least the following findings: (1) It has sufficient information to make such decision; ~A Paec "I'wo Resolution No 9V-50 SECTION 3. 'vIANNER IN WHICH ASSESSMENT IS TO E3E MADE. Such special assessment shall be made in one hundred forty-four (144) equal payments with interest at a rate not to excced 6.00% per annum on the unpaid balances from the date of acceptance by the City ofthe project, to which if not paid when due there shall be added a penalty of one percent (I %) per month until paid; provided that such special assessment may be paid without interest at any time within thirty (30) days after the project is completed and a resolution accepting same has been adopted by the City. Such special assessment shall be levied on a front foot basis against all lots and lands, which receive a benefit, adjoining and contiguous or bounding and abutting upon such improvements or specially benefitted thereby. The special assessment shall be levied against such properties in a direct proportion to the benefits received from the construction of the project. The special assessments, together with interest upon the whole assessment, shall be due and payable on a monthly basis by the lot owners as billed by the City until paid in full; provided, however, that such assessments may be paid in full within thirty (30) days after acceptance of the completed project by the City; and provided, further, that unpaid balances of assessments may be paid at any time by payment of the principal and interest thereon to the nextutterest paymertt of any loans or bonds issued which are payable from such special assessments. SECTION 4. Tt;F t er`~nc - TP[)N ~l~*-**['H ~PE~'LAt. ASSFSSh"FNT SFLAt.L BE jv~p$. All lots and lands adjoining and contiguous or bounding and abutting upon such improvements or special benefit thereby and further designated by the special assessment plat hereinafter provided as Attachment A, on file in the office of the City Clerk. SECTION 5. This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this of October, 1996. ATTEST. MAUREEN KING LYMAN T. FLETCHER City Clerk Mayor. Presiding Officer Approved as to form and correctness ALAN C 1ENSEN, ESQUIRE: City Attorney RFSOI l'TION NO. 96 .50 A RESOLUTION OF THE CITY OF ATLANTIC BEACH DECLARING A SPE('IAL ASSESSMENT, AS REQUIRED BY FLORIDA STATUTES, CHAPTER 170, FOR SEWER LINES TO SERVE THE PROPERTY OWNERS BETWEEN 16TH AND 20TH STREETS ON BEACH AVENUE, AND ON SECTIONS OF DEWEES AVENUE, SHELL STREET, COQUINA PLACE, OCEAN BOULEVARD AND SEMINOLE ROAD, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, many septic tanks along the section of Beach Avenue between 16th and 20th Streets, and on sections of Dewees Avenue, Shell Street, Coquina Place, Ocean Boulevard and Seminole Road, were originally constructed improperly, and WHEREASdhe Florida Department of Environmental Protection has issued a Consent Order requiring construction of gravity sewer lines to allow property owner connection to the City sewage collection and treatment systems, and WHEREAS, the City of Atlantic Beach proposes to install gravity sewer lines on Beach Avenue between 16th and 20th Streets, and on Dewees Avenue, Shell Street, Coquina Place, Ocean Boulevard and Seminole Road, to satisfy the Consent Order and provide sewer service, and WHEREAS, Section 170.03, Florida Statutes, requires that the City, by resolution, declare a special assessment when defraying the whole or any part of a public improvement by special assessment, the lands upon which the special assessment shall be levied, declare the total estimated cost of improvements, and declare certain other matters pertaining to such special assessment. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows SECTION 1. T~ATURF DESIGNATED STREETS AND LOCATION OF [l\1PROVEMENT. The nature of the improvement consists of an eight (8) inch gravity flow sewer running from 16th Street along the center of Beach Avenue to 18th Street, an eight (8) inch gravity Flow sewer running from 19th Street to approximately 300 feet south of 20th Street along the center of Beach Avenue, and an eight I8) inch gravity flow sewer running from 19th Street to 18th Street along the center of Beach .Avenue, for a total distance of 3,194 linear feet; also an eight (8) inch gravity flow sewer running along portions of Dewees Avenue from Coquina Place to Ocean Boulevard, and portions of Ocean Boulevard and Seminole Road from Ocean Boulevard to Coral Street, and an eight (8) inch gravity flow sewer running along portions of Dewees Avenue, Shell Street, and Coquina Place. for a total distance of 1,542 linear feet. SECTION 2. AMOUNT TO BE PAID BY THE ASSESSMENT. The whole amount of the sewer construction project will be paid by the assessment and no portion of the sewer construction project will be funded by the General Improvement fund. The amount to be paid by the assessrrrerrt is $306,495.00. Associated paving costs will be paid by the General Improvement Fund, ~F'B and will not be included in the special assessment ERAMPLE prepaid, registered or certified with return receipt requested, or by telex or telegram: (a) If to the Department, addressed to: 123 Broad Street, !~15-37, Tallahassee, Florida 32399 after Oecenber 1, 1992, addressed to: 605 Suwannee Street, X45-37, Tallahassee, Florida 32399 or at such other address as the Department may from time to designate by written notice to the f.ity ; and (b) If to the f.ity addressed to: 92-10 Sasafrass lane Sandv Oaks Florida ~2~65 , or at such other address as the City may from time to time designate by written notice to the Department. All time limits provided hereunder shall run from the date of receipt of all such notices, demands, requests and other instruments. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: Department Approval District Secretary as to Date, Form and Legality ATTEST: (SEAL) Executive Secretary A Political Subdivision of the State of Florida By: ATTEST: (SEAL) Department Approval as to Date, Form and Legality <mr.~,v~a.~. EXAMPLE Project and the Department then may remove, relocate or adjust the Project as it deems best, with the City being responsible for the cost incurred for the removal of the Project. 4. This Agreement may be terminated under any one of the following conditions: (a) By the Department, if the City fails to perform its duties under this Agreement following fifteen (15) days' written notice. (b) By either party following sixty (60) calendar days' written notice. 5. In the event this Agreement is terminated in accordance with Paragraph 4, the City shall have sixty (60) days after the date upon which this Agreement is effectively terminated to remove all or part of the remaining Project at its own cost and expense. The Citv will ovn that part of the Project it removed. After the sixty (60) day removal period portion of the Project, the Department then may take any action with the Project Highway or all or part of the Project it deems best, with the _ City being responsible for any removal costs incurred. 6. Subject to Section 768.28, Florida Statutes, the City covenants and agrees that it will indemnify and hold harmless the Department and all of the Department's officers, agents and employees from any claim, loss, damage, rent, charge or expense arising out of any act, action, neglect or omission by the City during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which Department or said parties may be subject, except that neither the C;ty nor any of its subcontractors will be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of Department or any of its officers, agents or employees. 7. This Agreement embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 8. This Agreement may not be assigned or transferred by the City in whole or in part without consent of the Department. 9. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 10. All notices, demands, requests or other instruments shall be given by depositing the same in the U.S. Mail, postage EXAMPLE reasonable manner and with due care in accordance with all applicable Department guidelines, standards and procedures ("Project Standards"). Specifically, the City agrees to: (a) Properly water and fertilize all plants, keeping them as free as practicable from disease and harmful insects; (b) Properly mulch plant beds; (c) Keep the premises free of weeds; (d} Mow and/or cut the grass to the proper length; (e) Properly prune all plants which responsibility includes (i) removing dead or diseased parts of plants or (ii) pruning such parts thereof which present a visible hazard for those using the roadway; and (f) Remove or replace dead or diseased plants in their entirety, or remove or replace those plants that fall below original Project Standards. The Citv agrees to repair, remove or replace at its own expense all or part of the Project that falls below Project Standards caused by the City 's failure to maintain the same in accordance with the provisions of this paragraph. in the event any part or parts of the Project, including plants, have to be removed and replaced for whatever reason, then they shall be replaced by parts of the same grade, size and specification as provided in the original plans for the Project. Furthermore, the Citv agrees to keep litter removed from the Project highway. 2. Maintenance of the Project shall be subject to periodic inspections by the Department. In the event that any of the aforementioned responsibilities are not carried out or are otherwise determined by the Department to be not in conformance with the applicable Project standards, the Department, in addition to its right of termination under Paragraph 4(a), may at its option perform any necessary maintenance without need of any prior notice and charge the cost thereof to the City 3. It is understood between the parties hereto that any or all of the Project may be removed, relocated or adjusted at any time in the future as determined to be necessary by the Department in order that the adjacent state road be widened, altered or otherwise changed to meet with the future criteria or planning of the Department. The Citv shall be given notice regarding such removal, relocation or adjustment and shall be allowed sixty (60) days to remove all or part of the Project at its own cost. The City will own that part of the Project it removed. After the sixty (60) day removal period, the Department will become the owner of the unremoved portion of the HIGHAAY LANDSCAPE MAINTENANCE MEMORANDOM OF AGREEMENT EXAMPLE THIS AGREEMENT, made and entered into as of the 15L day of ,luly , 1992 , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a component agency of the State of Florida, hereinafter called the "Department" and Cand^Oak~ a political subdivision of the State of Florida, existing under the Laws of Florida, hereinafter called the City W I T N E S S E T H WHEREAS, the Department owns State Road 13 right-of- way consisting of road improvements and grassed areas abutting thereon located between Bogard Rlvd.(sta.101+131 and Scarlet Drive. (sta. 54+00) in Recut County, Florida (the "Project Highway") and _ WHEREAS, the Department and the Citv are of the opinion that the grassed areas of the Project Highway should be landscaped with the various species of ground cover, wildflowers, plantings, shrubs, trees and palms, to improve and enhance the aesthetic quality of the Project Highway and the area encompassing the right-of-way and WHEREAS, the- Department, through the Florida Highway Beautification Council ("Council") has awarded the ity a beautification grant for landscaping the Project Highway more particularly set forth in that Highway Beautification Grant Memorandum of Agreement dated Ju1~L_, 1992 (the "Grant Agreement") attached hereto as Exhibit "A" and by reference made a part hereof; and WHEREAS, the Citv agreed in the Grant Agreement to maintain all landscaped areas and irrigation systems to be installed along the Project Highway (the "Project") pursuant to the beautification grant; and WHEREAS, the beautification grant may not be initiated until the parties enter into a maintenance agreement; and WHEREAS, the Citv by Resolution No. 92-10 dated January 1992 desires to enter into this Agreement and authorizes its officers to do so. NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other, the parties covenant and agree as follows: 1. Until such time as the Project is removed from the Project Highway pursuant to Paragraphs 3 and 5 hereof, the City shall at all times maintain the Project in a RESOLUTION 96-49 WHEREAS, the City Commission, by previous action, has autho- rized implementation of landscape improvements to the medians of Atlantic Boulevard/S.R. 10 from the Mayport Overpass to Third Street, and WHEREAS, these improvements must be maintained on a regular basis and in an attractive manner, and WHEREAS, proper maintenance can be best served by execution of a Highway Landscaping Maintenance Memorandum of Agreement between the City of Atlantic Beach and the Florida Department of Transportation. NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OP ATLANTIC BEACH, FLORIDA, AS FOLLOWS: SECTION 1. The City Commission of Atlantic Beach here- by authorizes its Mayor to enter into a Highway Landscaping Maintenance Memorandum of Agreement between the City of At- lantic Beach and the State of Florida Department of Trans- portation. SECTION 2. Said Memorandum of Agreement will include Landscaping Maintenance requirements for the medians of Atlantic Boulevard/S.R. 10 between the Mayport Road overpass to the west., and Third Street, to the east. Adopted b~~ the City Commission of Atlantic Beach Lhis 28th dac of October, ]996. Lyman 'I. Fletcher, Mayor/Presiding Officer .Approved as to form and correctness: A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO ENTER INTO A LANDSCAPING MAINTENANCE MEMO- MF.MORANDUM OF AGREEMENT WITH THE DE- PARTMENT OF TRANSPORTATION ~A ATTESTED Alan C. Jensen. City At.torne~~ Maureen king, City Clerk CITY OF ~tt'a.ct~c G"eacl: - ~foaiet~ct --- -- r-~...- _ __ To: 1im Jarboe, City Manager From :Timmy Johnson, Parks and Recreation Director Re: Usage Report, Community Center, September, `96 xro st_artiot.e IcoAn Ai I.A!~ 11l' ata(.'H, F'I.ORn)r 32ZU :4iS TF.LEPfiO\E 190x1 2i7-~HW FAX 19011 2i7-SBDS Jirn, here is a recap of activity at the Adele Grage Community Center for the month of September, 1996. Group/Event # Mtgs/ # People % Total Use Events AA Meeting 9 108 13 ABET Performances 6 365 45 ABET Rehearsal 14 70 9 ABE i Workshops 9 72 9 Board Meetings 3 42 5 Commission Wksp Mtg. I 45 5 CribbagelScrabble 5 36 4 Democratic Club Mtg. I 40 5 Leleche Group Mtg. I 15 2 State Atty's Mtg. I g 1 Travel Group I 15 2 TOTALS 816 100% Increasel(Decrease)in total Usage from prior month 228 Q Q d- 1 1 5 = I ~ I I o ` 5 s ~ _ ~ e ., e a z ~ g e N _ s _ C S ~~ I E y 2 _ j • E ~ j Y u a > S 6 9 - ~' ~ $+-I :' I ~ ~ E e E~ $~ of E8 b~ ~ ~ 2 oo g y Y -~ ~ a~ z 3 E ' C ~ d ~ ~ e5 }~a ] ~ ~: 3 E ~ 0 6~ ~i, ggg ~~ ~. J ~ ~By v,3z. :E ~~ 9 ] ] ~ i ~3 a~ ~~ ~ 8~ 5~ :S mat ~'~ I ~ <G ~~ ~ < i ~ <:~ u § x Gb 3 € ~' S , - RR - x y a g 2 d ~ 2 y ~ a s gg S~ F ~ i ~~ a E c g I y. ~ E ~ ~~ i~~l s ~ yt 9 ~~ S ~ b ~3 ~ S u ~ q ~ ` zG s=xl Y I ngo ~ ~~, _ 5 a 2 y _3e C 3 I S ~ n $ ~~ ~ ~, t 2 .- c i 1- d s # ~ ~ I ~ e I S' z ~ gn ~ 4 x ~ r ! i= s I- - t 2 ~~ o ~ ~ 9 § 9 _ E =a ~ ~ ~ I~ ~' I~ IE~ 6 32 a ~4 ~ ~ 1_ t j ~ l i `e a ~~ ~~ 2 t '- I I -_ I r ~ - I r E ~~ 1 I <S S E <~ -.-~' s u - gl = y Icy - - I t I - I I a I o I o v 3 q ~1 o yy e ~ $ 3 _ I sl -~ °I °- _=% ~ 7cK'.~ c~~~{ ~SE KI _~~ ~aql ~~I e~~~l Z~< a_a ~~~ ~0 ~'t ~O VC ~ _TI a> I _=I ~ <"_` ccuG -=ye' =~ .:~' "., ?ab1 Pei' ~e ~ e 9.. e_ 1 ---I- i; ~, Il ~ ~I, a 1 -1 ~t soy l S ~ iF~ 3 °k3 Y = I Y- c s 3 , I- l y~ y l~ y ~~ f : ~ s r /, Y ; r ~ ~ 5' I I t3~ cu.. _ I Es S ~ i f i b S d'+d' u2i ~ i 2 ~ ~` i- I ~~ F J ` .. ~' ~ r 2 W H a W W U N W W U W U_ '"' 2 g Q H Q H W LL J H O ~ Xeeeeeoeaeoeeeeeeooe < 8 <OYD OOiN m01 ONN1~ C)f~ON NOO O~ ~-t7 t70 ~Ni`f OOIQ W ~~s ggq•;oo~onooooooa k' s m ~e e o v a o v o a ~~e 0~3 ~~~~o~o~~~~m~~o~ W ~ : QOOfON001~00000 ~~¢) d' (OO d ~ I~~InN't~I tApN PI GD~A W th NOl N ~ 1Qn ' e- '- l0 Q • m i 0 ! ~oooN~ooo~o~~ooao t. 0 o ~ ~ of ~'v~N~~e~r~(oA~~in a n O LL a y~ ~ ZNZ U y O z h ~ y) ~ F 0 2 z W W V ~ Ua 1II ~JWHC(~1'=J Q W W y~ R C 1Sf ~ ~y 7 U ~ C lL Il 1 ~ b ~ ~ S ~ ~ V' ~ O ~~eee~e~~eepeeooe Y n ~ ~ NmNtp .-(~I tp t~1 QO N00 ~ = ~OOUI~ OI~fV 1000.- OHO) w r ~~n~roN~rnu~nmornu>rn~ o . `s ~ ~ _ m <~ 0 ~ ^oomnoo.-ooo.-room N o 0 ' s ~~ ~ ~' Nrm Inn c~ mm u1m~ a v ~° $a~ A o's LL N J h 2 f 0 ~ b O~ S Z C~ W UV N ? (~ 5~ 1A ~ { ~ O < ~ m LL K ` ~ J Q' S ~ „ N ~ 31~ ~ U N WOO ~ ~ N ~ yJy ~ Q W W W~~< 7 6~~ J y1 ~ W<~ O rL `L R li ILL Z ~ N '; ~ > ~ 7 (~ ~ F e 0 a F 5 W f F w N 0 W a f 0 U w f J 0 J Q U x O a W J `_ r Z O t~ O~ W L W a ,W,w V/ W m W F a w N uW ~ Z P ~ ~ W a~ x W h ve~~evea~se~X~~e m O O m ~ m O m 0 tD O m m 0 0 0 n o o nm C O~ 0 00000~(I maoyo~ooa~ogooo~ a K ~Qs W ~ r W ~ ~ A 2 h 7 K u J F Q K W m f w H a N LL O S Z O f J Q U W 6 e eoo Oo~ N O (T(~ Ooo eoo eoo mSm oTo mTm Tm Co O~ O m O O~ ~ O O O O O O O O O ~ r ~'I OOON~ 000 ~ O ~ X0001 m ~ O O O N ~ O O O ~ O ~ ~ O O m N 2 ~ N m ~ °a~~~~~~~~~ 5a5~ ~~ ~ ~~xJ~~ a~ N W W j~ m¢ 2 J~ U yy m ~~¢LL~W 3i~_3~~10~~'0~ Qi h Z 7 K J F O W ~ _ W ~ Y ~ w J ~ Z a W W 8~o W Q W Z a N N U ~~ O N ~ Q W (! N1 O U 1 .... .... O e ~o v o o a o e e ~e e v a o aS rnnovo f rnoomvoomo Q~ommoo~n 1(100 m 010001 O 001010 O m 1u ~ LL O O O O !O N O O O O O O O O O O n •' r N 00lO t'f00 r 000 ~ ~OOm NO n ~ J W N J ~ J ~ z Q f 7 ~~OyO N 7 0 W ~ $ N N W W ~ y W O O J Q W U h F Q Z K ~'4~ ~ ~ ~ ~ ~ ¢ O WQ LL C. Z c i ~ m WLL ~ W ]~< ~ ~51 ~ ~ ] J < r y ~ x ~ U J Q U J p OJp ~ V O ~ O d < y b~ N W W F U W W ~ J~ N U F m O Q m C x Y ~ w W w~~ 7 J~~~ ~ K < N fsrcLLwxfu, ;~~'m~'u~ O ~ p n J F p 6 U mmac~ari m O! ar C W m f W a W N LL O 2 r 2 O f CITY OF r>~tla+~tc.'e 5eaek - ~Ce~uda :T. '.TIC I1 t:U'H Hkb ki3CLf: a„i SI:VL\liLl: kOAU dTL:AA rIC EitACH. ft.Oklgq i_?i3 ~~ l ld.l-YHOXti Iyfl1~ s17-i65y October 8, 1996 TO: Jim Jarboe, City Manager VIA: David Thompson, Public Safety Director FROM: John Ruley, Fire Chief 'tj~ REF: Monthly Report for Septem~r, 1996 Attached is a copy of the data from the run reports for the month of September, 1996, and a comparison oC ruru for September, 1995. In addition, you will sce a report showing the current year 1996 as it compared to the totals for the same tim,; last year, 1996. As indicated for the month of September 1996, the Fire Rescue Department resporrded to 102 calls for service. This figure is about up 7.8% from the same time last year (September 1995). The average response time for tlrc month is about 3 minutes and is well within the normal response time to calls within the cih. Comparing our total year to date figures with last }ears totals, you will sce that our call volume is up 4°io This month our calls for modical related service is about 70.59% of our total call volume This figure is some what higher than the G3.83% last year same month. The fire related call percentage for this month is about 5.88% which is about 4.7G% lower the same month last vear. There were five ($) minor structure fires inside buildings worth $I,St10,p00 in total propert} value. The fire loss for all structure fires totaled about $1,500 with a rret savings of about Ld98.>00. There was also one (I ) vehicle fire worth $19.000 which suslairted minor damage totaling $ L000 The net saving on tJte vehicle fire is $18.000. Thar was one (I) brush fire with zero value and zero loss. City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR September 1996 SUBMITTED BY: John Ruley, Fire Chief DATE: October 9, 1996 Attached is a copy of the Monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the October 14, 1996 commission meeting. ATTACHMENTS: Copy of Fire Department monthly report and fire report data. RECEIVED BY CITY MANAGER: =~`--~~ ,/z~ AGENDA ITEM NO. 7"x'1 CITY OF ATLANTIC BEACH Code Enforcement Activity Report October 1, 1995 -September 30, 1996 CODE VIOLATIONS . PREVIOUS PRESENT YEAR TO MONTH MONTH DATE n n t ert Ys~ iwm uia e y TOTALS , , ............. Complaints in Complianu ~ Number of Complaints Outstandin8 11S 118 Proactive Complaints 4, 41 Reactlve Complaints u z~ OTHER ACTIVITIES: Case #4626 -836 Bonita Road - PrppeRy was cut by Wublrc Works on two occasions. Owner paid a total of 5570.00 in weed abatement charges. Case #4473 - 120 Camelia Sheet -Owner was fined 5500.00 plus 550.00 per day i/boat was not moved by 9-13-96. Boat was moved on 9-17-96. Prepared by: Kart W Grunewaki C/TY OFATLANT/C BEACH C/TY COMMISS/ON MEETING STAFF REPORT AGENDA ITEM: September 1996 Code Enforcemett Report SUBMITTED BY: Kari W. Grunewald DATE: October 1, 1996 BACKGROUND: September 1996 Code Enforcement Report RECOMMENDATION: ATTACHMENTS: September 1996 Code Enjorcement Report ~- .. ~ -,~ REVIEWED BY CITY ~_ _ ~; J MANAGER: ~~ ~? AGENDA ITEM NO. 4t 1'l. ITY OF tlfa~tie ~eack - ~lmuda 800 SEl1(INOI.F. ROAD _ ___.- _ --_.__..__ _ ATLANTIC REACt~PIARIDA 22~~3~:-131 7'E1-E FNUN611g11217-' AN __ _ ~~ FAX Itg11247-5805 -''f'^~ SI7NOON 862-5800 MEMORANDUM October 1, 1996 TO: Jim Jarboe, City Manager FROM: Don C. Fob, Building Official RE: Building Pemats Report Please be adviseU that the following permits were issued in the ntortMt d aep~lbM 7!!B: TYPE PERMIT NO. PERMRS PERMR COST CONBT. yALW1TION New Single Family 2 7 127 04 211 766 New Duplexes NewTOwnhouses 4 11,268.52 282 150 Additions/Remodels 10 1,125.18 , 78 762 Swimming Pools 1 30.00 , 75 800 CommerciaVRemodel , CommerciaMew GaragelCarports Demolitions (Interior) Sheds Decks 1 45 00 4000 Fences 5 50 00 10 3~ Driveways Signs 4 77.00 Ubhbes 12 8,715.00 Wells Reroof 11 275.00 38.825 TOTALS 60 28,712.74 ti41,7t7 Miscellaneous permits issued in connection with new consMtetiOn, edlfiUorts, remodeCrg ek Number of Permits Permits Costs Electncal 34 1,285.00 Plwnbing 30 992.50 Mechanical 22 648.00 Inspections performed last month: Building Concrete Electrical Plumbing Mechanical Mfisc. OpGip. Lic. 36 23 33 37 17 2 7 INFORMATION COMPILED BY PAT HARRIS -BUILDING DEPARTMENT CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT . STAFF REPORT AGENDA ITEM: Building Permits Report Sepbmber 1886 SUBMITTED BY: Don C. Ford, Building Official DATE: October 1, 1996 The following is a comparison report of Building Permits for New Single Family Duplexes, Townhomes, Remodeling/Additions and New Commercial for years to date for Sepbmbsr 1996 and Sepbmber 1998; Year to Dab September 1686 TYPE PERMIT New Single Family Duplexes Townhomes Remodeling/Additions New Commercial Total New Single Family Duplexes Townhomes Remodeling/Additions New Commercial Total RECOMMENDATION: ATTACHMENTS: Building Pa REVIEWED BY CITY MANAGER: NO. PERMITS CONSTRUCTION VALUATION a7 sa,311,s19 6 188,282 6 373,818 1tu 2,7»11 1 341,781 166 =8,276,883 Year to DaN Sepbmber 1896 16 12,206,086 7 812,411 18 1,171,188 121 1,784,374 7 867,117 166 l8A11,214 for Sspbmber 1996 AGENDA ITEM No. 4A PROCLAMATION WHEREAS, Epilepsy, also known as Seizure Disorder, has afflicted mankind since the dawn of our species and has been recognized since the earliest medical writings, and WHEREAS, a seizure is a sudden, brief attack of altered consciousness, motor activity or sensory phenomena, and is a sign that certain brain cells are discharging an excessive amount of electrical impulses, and WHEREAS, while in most cases the cause is unknown, Epilepsy can be caused by injury to the brain, lack of oxygen at birth, brain tumor, infection and brain hemorrhage, and WHEREAS, Epilepsy can affect anyone at any age, at any time, and WHEREAS, more than two million Americans, including 150,000 Florida residents, are afflicted with some type of Epilepsy, and WHEREAS, the lack of education about this disorder has contributed to the stigma associated with the disorder, which is sometimes worse than the disorder itself, WHEREAS, people who have Epilepsy make reliable and conscientious employees, and studies have shown no difference in productivity between those who have Epilepsy and those who do not, and NOW, THEREFORE, I, Lyman T Fletcher, by virtue of the authority vested in me as Mayor of the City of Atlantic Beach, do hereby proclaim November, 1996 as Epilepsy Awareness Mooth in the City of Atlantic Beach IN WITNESS ~i'HEREOF 1 have set my hand and caused the official seal of the City of Atlantic Beach to be affixed this 28th day of October, 1996 LYMAN T FLETCHER MAYOR ~~ Page Three Minutes of Special Called Meeting October 21, 1996 Howell Park -With respect to drainage improvements in the core city area, Hugh Mathews indicated he had presented three options for storm water management in Howell Park at the last City Commission meeting. He requested authorization to work with city staff and the St. Johns River Water Management District to come up with a combination of the lake/channel improvements concept he had presented. Commissioner Rosenbloom indicated he liked the idea of a lake but would like to be able to control the water level so the lake would look better aesthetically. Following further discussion it was generally agreed that the proposal to enlarge and deepen the channel may be the best option as it would be less intrusive to the park. It was also pointed out that less of the recently wnstructed boardwalk would be lost in this construction of this option. 3. Action on Resolution No. 96-48: A RESOLUTION OF THE CITY OF ATLANTIC BEACH, RECOGNIZING CITY GOVERNMENT WEEK, OCTOBER 20.26, 1996, AND ENCOURAGING ALL CITIZENS TO SUPPORT THE CELEBRATION AND CORRESPOND[NG ACTIVITIES Mayor Fletcher presented in full, in writing, Resolution No 96-48. Commissioner Reed moved for adoption of the resolution. The motion was seconded by Commissioner Meserve and carried unaztimously. There being rw further business to come before the City Commission, the Mayor declazed the meeting adjourned at 9:40 PM Lyman T Fletcher Mayor/Presiding Officer ATTEST. Maureen King, CMC City Clerk Page Two Minutes of Special Called Meeting October 21, 1996 2. Discussion of Stormwater financial issues and possible City Commission action The Mayor announced that there would be no discussion or decision this evening regarding the proposals which had been presented at the previous Commission meeting regarding Johansen Park. The City Manager indicated that staff had considered methods offutancing the curb and gutters which had been discussed at the previous Commission meeting and it was his recommendation the City Conunission consider paying for such improvements by assessments. He indicated that the wst of installation of curb and gutter would be approximately $1.2 million and would require a complete restructuring of the road. Based on repayment over seven years at an interest rate of 6%, the estimated monthly payment for the owner of a 50-foot lot would be $28.40. He felt the only alternative to assessments would be to borrow from reserves, and he was not recommending that the city do so. Hugh Mathews of England, Thims & Miller, responded to questions and indicated that the installation of curb and gutters would include a complete restructuring to lower the roads 12 - 18 inches, thus providing better drainage from private property. It was pointed out that in addition to being more aesthetically pleasing, this method would also protect the edges of the road and result in much longer lasting pavement. 7'he Mayor invited comments from the audience and Borne concern was expressed that unless the outfall to the St Johns River was enlarged to handle the increased Flow, the water would still back up in Atlantic Beach. The City Manager indicated that staff was working with the City of Jacksonville regarding improving the outfalls A question was also raised regarding the legality of including the roadway design and construction in the assessments for curb and gutters, and it was suggested the City Attorney look into this matter. Others present enwuraged the City Commission to "do the job right' and if curb and gutter resulted in a betterjob and would be longer lasting, then the city should do whatever was necessary to fund the project. Following further discussion, Commissioner Meserve moved to direct stag to proceed with curb and gutter system; use assessments as the process for paying for it; and direct the City Attorney to make sure the city is legally able to do the assessments in this manner. The motion was seconded by Commissioner Reed and was unanimously approved. Commissioner Rosenbloom expressed some concerns regarding moving ahead with the curb and gutter design at this stage as he felt the City Commission did not have enough information regarding the estimated cost of the project. MINUTES OF "fHC- SPI?CIAI. CALLED MEETING OP ATLANTIC' BEACH CITY COMMISSION HELD IN CI"I'Y HALL, 800 SEMINOLE ROAD, AT 7 15 PM ON MONDAY, OCTOBER 21. 1996 Present. Mayor Lyman T Fletcher Commissioner John Meserve Commissioner Tim Reed Commissioner Steven Rosenbloom Also. City Manager James Jarboe City Attorney Alan Jensen City Clerk Maureen King Absent: Commissioner Suzanne Shaughnessy (Excused) Presentation by Dames & Moore and possible Commission action on Tresca Park Edward G. Czyscon of the firm of Dames & Moore, gave an overview of the site analysis which had been undertaken by his firm and presented three conceptual plans for the nine-acre parcel located on the Intracoastal Waterway. He indicated the easterly half of the property was mostly oak hammock and also contained water and laurel oaks and palmettos. All three designs included an 8-foot wide elevated boardwalk which meandered through the pazk with specific areas designated for canoe launching, bird watching, picnicking, playground, and a senses interpretive garden, and indicated that the park would be entirely wheelchair accessible. Copies of the three concept sketches aze attached hereto as Exhibit A During discussion it was felt it would be helpful to have multiple canoe launch areas which would enable launching of canoes at either high or low tide and that the launch areas be located as close as possible to the parking area. In response to an inquiry regarding whether the canals could be deepened to better accommodate the canoes. Mr Czyscon indicated this would be extremely difficult to do and he did not feel the Department of Environmental Protection would permit such work. Following a complete discussion of the three plans it was the consensus of the City Commission to incorporate as many of the most desirable features into the final plan -have at least two canoe launching areas to allow for canoe launching at high and/or low tide; provide picnic areas which would not include cooking facilities, provide trash receptacles; include one elevated viewing structure and maximize other areas for viewing; include signage which would include instructions regarding tidal problems; include senses garden and separate playground (keep children's playground away from water). Dames & Moore aureed to report back to the City Commission with a final plan within thirty days. Minutes Page - I There being no further discussion or business to come before the Commission, the meeting adjourned at 10:10 p.m. Lyman Fletcher Mayor/Presiding Officer ATTEST: Maureen King, CMC City Clerk NAME OF COMMAS. M S V Y V N I I ~ I ~~ I NAME OF j ~ Minutes Page -1 I_ I COMMRS. M , S ; 5' ; N October 14. 1996 City Clerk King stated there would be a meeting at 7:15 p.m. on Monday. ; October 21, 1996 with Dames and Moore to discuss their conceptual plans for Tresca Park. It was also reported a meeting would be held at 6:30 p m on Monday, October 28, 1996 with Captain Jan Gaudio of Mayport Naval Station to discuss items of mutual interest. City Attorney Jensen stated that he had participated in a conference call with Ann Perry of the Florida Commutity Trust concerning negotiations regarding the possible purchase of Dutton Island. Mr. Jensen then requested that the City appointment him their designated representative with authority to sign ~ confidential documents required in the negotiations. h1ESERV° X Motion: Appoint City Attorney Alan Jensen the City's designated REED x representative in negotiations for the possible purchase of Dutton ROSENBLOON X X Island with authority to sign confidential documents on behalf of SHAUGHNESS X I X ~ the City. FLETCHER X I Commissioner Rosenbloom requested the Commission prepay the Beaches Historical Society $SIXI for a slide show, which was previously approved by the Commission but never paid. N,ESERVE I x Motion: Pay the Beaches Historical Society $500 to prepay fora REED X X ., slide show with payment from the Commission Contingency Fund. ROSENBL00": ~ SHAUGHNESSY X i I S ~ FLETCHER ~ „ h A brief discussion of the request ensued and it was the consensus of the i Commission to honor their prior commitment to the Historical Society. j I I There being no further discussion. the motion carried unanimously. Commissioner Shaughnessy questioned the type of alarm system being I 1 installed in the Adele Grage Community Building. Assistant Fire Chief Mayo ~ explained it was adouble-function alarm with a dialer and would be audible onh• inside the building. (~onrmissioner Shaughnessy reminded the Commissioners of the League of i Cities Dinner Meeting on Thursday. October 17, 1996 Commissioner Meserve reported on his meeting with interested citizens and ~ the City Manager concerning contracts to be used by individuals or groups for I use of city owned facilities. Mr. Meserve stated he hoped to have draft contracts to present at the next Commission Meeting. Minutes Pate -10- October 14, 1996 Public Works Director Kosov B. Capital Improvement Projects Report The Commission received and acknowledged the monthly Capital Improvements and Projects Report. C. Report relative to Kent Theater renovation Community Development Director Worley advised the Commission Kent Theater representatives would go before the Community Development Board the following evening to request variances to the minimum parking and landscaping requirements of the City Code. A brief discussion ensued concerning the issuance of the Certificate of Occupancy (CO). Mr. Worley explained that the CO was issued because it was a renovation project, but the company had not complied with the landscape and parking requirements as approved in the plans of the renovation. Mr. Worley further advised that staff was recommending denial of the request Commissioner Rosenbloom questioned if the request would be brought before the Commission and City Attomev Jensen advised Kent Theater could appeal the Community Development Board's decision in the Circuit Court. D. Sea Oats Apartment (complex Request for Reimbursement City Manager Jarboe reported that the Sea Oats Apartment Complex had experienced major water leaks and was requesting a rebate of $25,000 as compensation for sewer charges No Commission action was taken on the request. E. Publix Request to Sell Beer and Nine Before 1:00 PM on Sundays City Manager Jarboe advised the ('ommission that Publix Supermarket had expressed an interest in beine able to sell beer and wine before 1:00 p.m. on Sundays and indicated the} would probably put the request in waiting. Q, Reports and/or reques/s from /,~jsy Commissioners. City Attomev. and Ci Clerk NAME OF COMMRS. M S V Y V N ~ ~ I I ~ I VIV -9- C MMRS. I M I S I Y j N October 14, 1996 I D. Appointment to the Cultural Arts Board to fill the unexpired term of Dan Mckinnon -term a:pines Apri130, 1999 ~ MESERVE Motion: Appoint Alice Gartland to fdl the une:pined term of Dan REED McKinnon, with said term a:pining on Apri130, 1999. ROSENBLOOM S HAUGHNESSY After a brief discussion of Mrs. Gartland's reappointment to the Board, the FLETCHER question was called and the motion carried unanimously. ~ E. Approval of Change Order No. 3 in the amount of 5404.75 for the Public Safety Building Expansion Project MESERVE Motion: Approve Change Order No. 3 in the amount of $404.75 for REED the Public Safety Building Expansion Project ROSENBLOOM SNAUGHNESSY There was no discussion and the motion tamed unanimously. FLETCHER F. Approval of Change Order No. 4 in the amount of 5796.00 for the Public Safety Building Expansion Project to create a weapons storage room MESERVE Motion: Approve Change Order No. 4 in the amount of $7%.00 for ~ REED the Public Safety Buildin Ex ansion Pro'ect to create s wea ons g p ~ p ~ RosENBLOOM storage room, SHAUGHNESSY i FLETCHER There was no discussion and the motion carried unanimously. I G. Authorize future payment to The Milestone Company for costs associated with increased bid item quantities in the Oak Harbor Water and Sewer Rehabilitation Project Motion: Authorize future payment to The Milestone Company for costs associated with increased bid item quantities in the Oak Harbor Water and Sewer Rehabilitation Project. There was no discussion and the motion carried unanimously $, C~ Manager Reports and/or Correspondence: A. Status Report on repairs of defective sewage main oo Mayport Road at Renault Drive `;ESERVE REen ROSENBL00`t iX SH.IGGH::ESSY FLF.TCHF.R X X x X X x X X X X X X X X X X X X x x X X x X X X The Commission received and acknowledged the status report as presented by Minutes Pa a -8- NAME OF COMMAS. M S V Y V N October 14, 1996 There was no discussion and the motion carried unanimously. D. ORDINANCE 80.96-59 AN ORDINANCE OF THF. CITY OF ATLANTIC BEACH TO AMEND CHAPTER 22, BY ADDING A NEW SECTION 22-3, VOLUNTARY COLLECTION PROGRAM FOR TRUST FUND TO HELP THE NEEDY WITH ATLANTIC BEACH UTILITY BILLS, AND PROVIDING AN EFFECTIVE DATE MESERVE X Motion: Approve passage of Ordinance No. 80.96-59 on first REED x ROSENBLOOM Y. X reading. SHAUGHNESS X % , FLETCHER X There was no discussion and the motion carried unanimously. 7 New Business• A. Authorize the Mayor to execute the Modified Sovereignty Submerged Lands Easement for the Florida Department of Environmental Protection MESERVE X Motion: Authorize the Mayor to a:ecute the Modified Sovereignty REED ROSENBLOOM X X X Subme td Lands Easement for the Florida De artment of ~ p SHAUGHNESSY X X EnvirOnnlental Protection. FLETCHER x There was no discussion and the motion carried unanimously ~ I ~ B. ~~ aive bid procedures and authorize the purchase of four (4) i ~ N'edgewater Screen Elements at a cost of $15,200.00 MESERVE X Motion: Waive bid procedures and authorize purchase of four (4) ( REED X Wedgewater Screen Elements at a cost of $15,200.00. ROSENBLOOM X X ~SHAUGHNESSY X X FLETCHER X I-here was no discussion and the motion carried unanimoush' i ('. Award contract to MGA Construction, Inc. in the amount of ~ ~ $16,947.70 for construction of Bikini Beach Sewer Line Eriension, pursuant to the specifications of Bid No. 9596-38 MESERVE X X Motion: Award contract to MGA Construction, Inc. in the amount REED X of $16,947.70 for construction of Bikini Beach Sewer Line ROSENBLOOM SHAUGHNESSY X X X Extension, ss specified in Bid No. 9596-38. FLETCHER x i l-here was no discussion and the motion carried unanimously --I- Iv v NAME OF COMMAS-~M,SiY N October 14, 1996 MONIES BETWEEN FUNDS MeseRye REED Motion: Adopt Resolution No. 96-47 as presented, transferring RoSENBLOOM X certain monies between funds. sAAUGHNess FLETCHER There was no discussion and the motion carried unanimously. 6 Action on Ordinances: Mayor Fletcher announced that the public hearing for the following four ordinances would be held on Monday, October 28, 1996. He then presented each ordinance in full, in writing. A. ORDINANCE NO. 75-96-11 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING SECTION 21-27, RESIDENTIAL PARKING STICKER PROGRAM AND PROVIDING AN EFFECTIVE DATE MESERVE Motion: Approve passage of Ordinance No. 75-96-11 on first REED reading. ROSENBLOOM ~ SHAUGHNESSY 'X There waS no discussion and the motion CalTied unanimously. FLETCHER B. ORDINANCE 95-96-68 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5, BY ADDING A NEN' SECTION 5-8, PARKING OF ~ SAILBOATS/CATAMARANS ALLOWED BY PERMIT ONLY AND PROVIDING AN EFFECTIVE DATE iMESERVE Motion: Approve passage of Ordinance No. 95-96-68 on first TREED reading. ~ROSENBLOOM X S}iAGGHNESSY ~ FLETCHER There was no discussion and the motion carried unanimously ~ ~ C. ORDINANCE 80-96-58 AN ORDINANCE OF' THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTILITIES, SECTION 22-27.1, UTILITY DEPOSITS BY PROVIDING FOR THE RETURN OF DEPOSITS UNDER CERTAIN CIRCUMSTANCES AND PROVIDING AN EFFECTIVE DATE hESERVE (REED Motion: Approve passage of Ordinance No. 80-96-58 on first ROSENBLOOM reading. ~ S}L1I GHNF55T '( FLETCHER xl x. x'. X~ xl x' I X x x (x X X I I x X x x X x ~ ~~ x Minutes Paee -G- NAME OF COMMRS. M S V Y V N October l4, 1996 Rosenbloom questioned the amount budgeted for the project and the cost of additional items over the original project budget. City Manager Jarboe recapped the figures listed on page -13- of the report. Commissioner Shaughnessy questioned if the City could spend money to repair outfall structures lying outside the city limits, even if the improvements are for the benefit of the citizens of Atlantic Beach. City Manager Jarboe believed the City could act so legally if it benefited the project, but also stated that he was working with the DOT, MPO and City of Jacksonville for resolution of the problem. City Attorney Jensen will provide a legal opinion concerning this matter before the next Commission meeting. Due to the additional costs involved with the project, Mayor Fletcher requested staff to recap the proposed project and research Cunding avallabilities for the additional items (curb and gutter and outfall improvements) over the original project scope and report back to the Commission at the next meeting. Hugh Mathews stated that he needed a decision on the curb and gutter alternative as soon as possible. The report dated October 14, 1996, is attached and made pare of this otHcial record. (Attachment B). Request for Information -Fire Department Statistics t As requested by Commissioner Shaughnessy. City Manager Jarboe presented a report from the Fire Department concerning firefighter retention, response times and insurance ratings to clarify issues raised from inaccurate statements ~ i quoted in the Beachrs /,rader mtd .Shurrline newspapers. A copy of the report I is attached and made part of this otiicial record f Attachment C). Consent Agenda• A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Fire, Public Works and Recreation Departments ~ No action was taken. ~ 5. Action on Resolutions: Items SA through SE were acted on earlier in the meeting. F. NO. 96-47 A RESOLUTION TRANSFERRING CERTAIN Minutes Pa a -S- _ J NAME OF COMMAS. _. M S V Y V N October 14, 1996 Background information was presented, and Mr Mathews stated that the recent 10 year storm combined with a northeaster had given the company a chance to inspect the present drainage system under extreme conditions and locate the I problem areas. Mr. Mathews referred to page -3- of the report and indicated drainage ditch improvements, as well as improvements to the box culverts at A-I-A and Wonderwood Drive were needed. These areas aze located outside the city limits and would cost approximately one million additional dollars to correct. Commission Rosenbloom questioned if drainage improvement would occur if only one item was addressed. Mr. Mathews stated that it would not, and the existing constrictions result in flood conditions. Mr. Mathews informed the Commission that the design for the system is based on a two year/twenty-four hour storm with normal tides. It was pointed out that East Coast and Sherry Drives drainage would greatly benefit from the project. Secondly, Mr. Mathews presented two options for the reconstruction of roads affected by the project. The Base Project, which had the lower cost, and the Curb and Gutter Alternate were discussed in detail (page -5- ofthe report). In conjunction with the road reconstruction, individual homeowners lot ~ drainage plans were discussed (page -9- of the report). It was pointed out that I i if chosen, the Curb and Gutter Alternate would add approximately 1.2 million dollars to the project cost. i Commissioner Shaughnessy questioned the longevity of the better road and was i ~ informed the rebuilt roadway with curb and gutter would last twenty years if the ground water is removed and the overlayment of existing streets would last ~ between 3 and 10 years. I ~ The third item reported was the stormwater treatment alternatives (pages 6-7 ~ I ~ of the report) proposed for Johanson Park and Howell Park. Three ~ ~ ~ alternatives were presented for each park, and each option was discussed in i ~ detail At the end of the report, Seminole Ditch improvements were reported to include synthetic erosion matting with grass to stabilize the banks and a guardrail to be installed by the City. After the presentation, much discussion ensued. Commissioner Reed asked Mr. Mathews the capability of the current drainage system and was informed that they could not tell because of the outfall problems. Cortunissioner Minutes Page -4- NAME OF COMMAS. M S v Y v N _ October 14, 1996 comments and discussion. Under discussion, Mayor Fletcher stated that since a consensus had not been reached concerning relocation of the memorials in the park, he believed they should be left where they are. He also stated the number of east and west side parking spaces should be reduced. Commissioner Rosenbloom stated he first wished to apologize to members of ABET who may have taken some "heat" for a comment he made in jest at a recent Workshop Meeting. He further stated that he believed it was time to move forward and take anion; that the park should be a quiet park for children, have tennis courts and contain a central meeting place. He also stated he - believed the memorials could be moved and grouped together in a special area. Motion: Authorize Staff to issue a Request for Proposals fora t1ESERVE X design firm architect to design a plan for the park util¢ing Ed REEO X Preston's report and the design presented by the Parks and ROSENBLOOM SHAUGHNESSY X x X x Recreation Board. FLETCHER (X Commissioner Shaughnessy stated that she would like the Community Center to contain a large room in the back for meetings and smaller rooms for crafts and offices. Commissioner Shaughnessy also stated that more playground space ~ was needed and some of the proposed parking spaces would have to be ~ eliminated. She then thanked h1r. Preston for conducting a good, productive ~ meeting I There being no further discussion, the motion carried unanimously. ~ ~ ' ! I I ~ j City Manager Jarboe also thanked Mr Preston for his services. Joseph J. R etch Letter i At this point in the meeting. Mawr Fletcher read in its entirety a letter dated October 2. 1996, tiom Joseph 1 N'elch. C.P.A. with the firm of Purvis, Gray i and Company. commenting on a letter dated September 30. 1996, from Alan Potter to City Attorne} Alan Jensen "I he letter is attached and made part of this official record. (Attachment A) B. Storm Water Drainage Report -England, Thims and Miller Hugh Mathews and Peter Alalls representing the engineering firm of England, Thims and Miller distributed handouts pertainine to City's Stormwater, Water Distrihution and Seµage Collection Improvement Project. ~ V Minutes NAME OF COMMRS MSiY October 14, 1996 presented Mr. Stanford with the framed Resolution and praised him for his work expertise and dedication. City Manager Jarboe presented an engraved clock to Mr Sanford and also thanked him for his many years of dedicated service. Public Works Director Kosoy related that in all his years of service to the City, Mr. Stanford always had kind words for everyone with "everything's lovely" being his standard response. C. NO. 96-44 A RESOLUTION OF ESTEEM -OFFICER KENNETA M. WILSON Motion: Adopt Resolution No. 9ti-44. MESERVE x REED X X Mayor Fletcher read the Resolution in its entirety and the motion carried ROSENBLOOM sHAUGHNESSY x X x unanimously. FLETCHER X D. NO. 96-45 A RESOLUTION OF ESTEEM -OFFICER ROBERT D. BACON Motion: Adopt Resolution No. 9ti-45. MESERVE REED iX ~ X X IROSENBLOOM I Ix Mayor Fletcher read the Resolution in its entirety and the motion carried ~ SHAUGHNESSY I x X unanimously. I FLETCHER X E. NO. 96-46 A RESOLUTION OF ESTEEM -OFFICER DANE i ~ i SMITH Motion: Adopt Resolution No. 9G-4ti. REED ~ i X ROS ENBLOOX I }; i x Ma}•or Fletcher read the Resolution in its entirety and the motion carved 'SHAUGHNESSYi !FLETCHER I ~x ~ x unanimously I i I :yffer the reading and adoption of Resolution Nos.96-44-96-46. M1lavor Fletcher called all of the officers forward for the presentation of the framed Resolutions. The Mavor. City Manager and Public Safety Director praised the men's cigilence, quick thinking, and teamwork in apprehending the suspect thought to be invoh'ed in a recent murder in Atlantic Beach, and thanked them for a job well done. 3 Unfinished Business: A. Report snd related action relative to Bull Park Improvements 1layor Fletcher accepted Ed Preston's report and opened the floor for COMMAS. I M I S I Y I N 14, 1996 As stated in April, City Manager Jarboe reiterated the City's position of no interest in the offer because it would present another maintenance chore for the City and could set a bad precedent for similar properties within the City. At this point in the meeting, Mayor Fletcher stated if there were no objections, he would address Item 5, Resolutions A - E on the agenda and then return to the regular order of business. There were no objections. ~ Action on Resolutions: A. NO. 96-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA. HONORING RAYMOND D. KACZMARCZYK FOR THIS TWENTY YEARS OF SERVICE AS AN OUTSTANDING POLICE OFFICER FOR THE CITY AND CITIZENS OF ATLANTIC BEACH Motion: Adopt Resolution IVo. 96-42. Mayor Fletcher read the Resolution in its entirety and the motion carved unanimously. ARer the reading and adoption of the Resolution, Mayor Fletcher presented Mr. Kaczmarcryk with the named Resolution. On behalf of the Commission and citizens of Atlantic Beach, the Mayor thanked him for his many years of dedicated service to the City. City \1anager Jarboe presented Officer Kaczmarcryk his gun and badge, and Public Safety Director Thompson presented him with an engraved clock Officer Kaczmarcryk stated that he enjoyed his work with the City and would continue working with the Police Department as a Reserve Officer. B. NO. 96-43 A RESOLUTION OF THE ('ITY OF ATLANTIC BEACH, FLORIDA, HONORING MACK C. STANFORD FOR HIS TWENTl'-EIGHT 1'E.ARS OF SERVICE AS AN EMPLOYEE OF THE PUBLIC WORKS DEPARTMENT FOR THE C'1'Il' OF ATLAN"TIC BEACH Motion: Adopt Resolution No. 96-43. Mayor Fletcher read the Resolution in its entirety and the motion carried unanimously. ARer the reading and adoption of Resolution No 9V-4?, Mayor Fletcher MESERVE REED ROSENBLOOM SHAUGHNESSY X IFLETCHER lIESERVE ~iEED ROSENBLOOM StIAUGHNESSY FLETCHER x X X X X ~X MINUTES OF THE REGULAR MEE`f1NG OF THE ATLAN'17C BEACH CITY COMS1ISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7;15 PM ON 110N'DAY, OCTOBER 14, 1996 PRESENT: Lyman Pletcher, Mayor John Mesene Tim Reed Steve Rosenbloom Suzanne Shaughnessy, Commissioners ~ ME OF COMMRS. _ ~ M O T 1 O N i__ S E C O N D ~ ~', y; ; O ; O i TIT D ` Y E N S O Alan C ]ensen, City Attorney Maureen King, City Clerk The meeting was called to order. The invocation was given by Hugh Matthews, followed by the Pledge of Allegiance to the Flag. L Aooroval of the minutes of the ReQUlar Meeting held September 23. 1996. Motion: Approve minutes of the Regulsr Meeting held NESERVE REED X x ~ X September 23, 1996. RosEnBLOOy x x SHAUGRNESSY X The motion carried unanimously. FLETCHER X ~. Recognition of Vi itor~~ A. Recognition of Employee of the Month -Terry Masters Mr blasters was not present and recognition was not given at this time.. B. Alan Potter of 374 Second Street stated the Beaches Aquatic Club l (BAC) had offered to donate ils retention pond to the City in April and the i matter was referred to the Cite Manager. He then inquired if a decision had i been made regarding the offer because the Club receives no benefit from the retention pond and has no interest in retaining ownership of the property It was further stated the ('lub had been cited by the Code Enforcement Board for weed growth around the perimeter of the pond and was facing up to a $250 per ~ day fine if the situation tias not remedied. Mr Potter continued by stating the City should be more concerned with homeless people living in the overgrown vacant lot at the northwest comer of Atlantic Boulevard and Aquatic Drive than with the retention pond area. Pace "three AGL-1~D.A October 28, 1996 New Business: A Authorize the Mayor to execute the Community Development Block Grant contract between the City of Atlantic Beach and the City of Jacksonville, for FY 1996/97 B. Award Annual Polymer Contract pursuant to specifications of Bid No. 9596-34 to Callaway Chemicals at a cost of 5526.00 per 55-gallon drum C. Authorize the City Manager to negotiate with Architect William Morgan for his services to design renovations to the lifeguard building 8. City Manager Reports and/or Correspondence: A. Request to declare Christmas Eve 1996 as a holiday for city employees Reports and/or requests from City Commissioners, City Attorney and City Clerk A. Report relative to contracts for use of city facilities -Commissioner Meserve Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the .Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needinu special accommodation to participate in this meeting should contact the City Clerk r Pagc "I No AGFtiDA October 28, 1996 6. Action on Ordinances: A ORDINANCE NO. 7596-I1 -Public Hearing & Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING SECTION 21-27, RESIDENTIAL PARKING STICKER PROGRAM, AND PROVIDING AN EFFECTIVE DATE B. ORDINANCE NO.95-96-68 -Public Hearing & Final Reading AN ORDINANCE OF THE C[TY OF ATLANTIC BEACH TO AMEND CHAPTER 5, BY ADDING A NEW SECTION 5-8, PARKING OF SAILBOATS/CATAMARANS ALLOWED BY PERMIT ONLY, AND PROVIDING AN EFFECTIVE DATE C ORDINANCE NO.80-96-58 -Public Hearing & Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA., AMENDING CHAPTER 22, UTILITIES, SECTION 22-27.1, UTILITY DEPOSITS, BY PROVIDING FOR THE RETURN OF DEPOSITS UNDER CERTAIN CIRCUMSTANCES AND PROVIDING AN EFFECTIVE DATE D ORDINANCE NO.80.96-59 -Public Hearing & Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 22, BY ADDING A NEW SECTION 22-3, VOLUNTARY COLLECTION PROGRAM, FOR TRUST FUND TO HELP THE NEEDY W-TH ATLANTIC BEACH UTILITY BILLS, AND PROVIDING AN EFFECTIVE DATE E ORDINANCE NO. 5-96-28 -Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 2, ADMINISTRATION, BY ADDING A NEW SUB-SECTION SEC. 2-336-8 ALLOWING FOR THE PURCHASE OF GOODS AND SERVICES WITHOUT BID IF THE COST IS LESS THAN THE STATE B[D PRICES AND THE ASSOCIATED SPECIFICATIONS ARE MET OR EXCEEDED, AND PROVIDING AN EFFECTIVE DATE F ORDINANCE NO. 40-96-19 -Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING BELLSOUTH TELECOMMLTIICATIONS, INC., TO USE THE PUBLIC STREETS OF ATLANTIC BEACH FOR THE PURPOSES OF ERECTING, CONSTRUCTING, MAINTAINING AND OPERATING LINES OF TELEPHONE AND TELEGRAPH EQUIPh1ENT THEREON AND THEREUNDER, AND PROVIDING AN EFFECTIVE DATE CITY OF ATLANTIC BEACH COMMISSION MEETING -October 28, 1996 AGENDA Call to order Invocation and pledge to the Ilag Approval of the minutes of the Regular Commission meeting of October 14, and Special Called Meeting of October 21, 1996 2. Recognition of Visitors: A. Recognition of Employee of the month -Terry Masters B. Introduction of new firetighters C. Proclamation declaring November 1996, as Epilepsy Awareness Month in Atlantic Beach 3. Unfinished Business: A. Discussion and possible City Commission action on Johansen Park drainage B. Discussion and related action on dte unnamed triangular park bounded by 16th Street, Ocean Boulevard and Seminole Road 4. Consent Agenda: A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Fire, Public Works and Recreation Departments 5. Action on Resolutions: A. RESOLUTION NO. 96-49 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO ENTER INTO A LANDSCAPING MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE DEPARTMENT OF TRANSPORTATION B. RESOLUTION NO.96-50 DECLARING A SPECIAL ,ASSESS~9ENT, AS REQUIRED BY FLORIDA STATUTES, CHAPTER 170, FOR SEWER LINES TO SERVE THE PROPERTY OWNERS BETWEEN 16TH AND 20TH STREETS ON BEACH AVENUE, AND ON SECTIONS OF DEWEES AVENUE, SHELL STREET, COQUINA PLACE, OCEAN BOULEVARD AND SEMINOLE ROAD, AND PROVIDING AN EFFECTIVE DATE o~ffartic ~4ack - ~loxida - 'lam- --- - -- - _ _- --- October 23, 1996 To: The Honorable Mayor and City Commissioners From: Maureen King City Clerk 800 SEMINOLE ROAD ATL4VTIC BEA('H, ELUHIUA 32233.5445 TELEPHOtiE i90Ai 247-5800 EAx ~so4~ 247-sacs tiCtiCOA1 852-5800 Please be reminded that a meeting has been scheduled with Captain lan Gaudio, Commanding Officer at Mayport Naval Station, in City Hall Conference Room at 6: I S pm on Monday, October 28, i 996. avow ttie landscaping to be shifted to the perimeter will accomplish only half of the intent of the code. $ta[f 1@C9rrlfDt:7IdS denial of they~pan0e. AGENDA ITEM: # 4. b. Application for Variance to the rear yard setback requirement to permit addition of a screened enclosure onto the rear of the existing residence at 1885 Live Oak Lane. The applicarris desire to construct a screened addition on the rear of their residence. The applicants lot is an unusual shape, however, the existing buiding complies with aH required setbacks. The proposed addition will encroach 14 feet ktto the rear yard requirement of 20 feet. Staff agrees that the lot is unusual, however the fact that the existxlg building currerrtly complies with the setbacks, including Cte 20 feet required in aN other residermal districts, leads staff to conclude that granting this variance would confer a special privilege denied to other properties in this district. The remainder of the hardship expressed by the appUcant is not directly linked to the land or strucdwe and therefore should not be considered under section 24-49(1)b. Staff recomm nr~ ~.,~~i „r e.:~ requiist. CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: October 15. 1996 AGENDA fTEM: !/ 4 a Application for Variances to tt1e minimum panting requirement and to the landscaped island requirement of the Commercial Landscape code at 751 Atlantlc Boulevard. The applicant recently completed a substarrtial renovation of fhe theater building which increased the number of theaters, but reduced the number of seats. The number of spaces in existing parking lot was considerably below the number requrded based upon the ratio of one space per four seats. Due to the extent and character of the renovations the substandard parking lot was to be improved by increasing the number of parking spaces, and landscaping was to be installed. Plans were submitted and approved. upon completion of the building renovations the existing parking area was repaved and stnped, but the new parking spaces and the landscaping were not installed. When this was brought to the applicarrts attention he applied for Variances. The applicant contends that only approximately 1/3 of his theater seats are occupied at any one time. He bases this attendance estimate on the achial attendance coynt at a similar sized theater that he owns. Based upon his estimated seat occupancy and allowing for unusual circumstances, he is requesting a Variance to reduce the required 265 spaces to 133 spaces. In addition he requests a variance from the regwremertls of section 24-177(c)(3), and (4), which require Vehicle Use Area (VUA) landscaping to provide visual relief, to contain landscape islands, and to locate such landscaping within 20 feet of the perimeter of the VUA. He proposes to install the required amount of landscaping along the pehmeter of the property, but not within 20 feet of the VUA and not in terminal landscape islands. The applicant asserts that his expected maximum occupancy is only approximately X40 people, or less than 1/3 of the building capacity of 1059. The applicant proposes t 33 spaces whkh equates to 1 space per 8 seats. Staff is concerned, that given an unusual situation or an increase in attendance, that ratio would not prove adequate. G ving consideration to the fact that the average vehicle occupancy is now closer to two ;ersons rather than four persons, and that attendance tlgures may be considerably ^~fferent in this area than in other areas, ~tdff I!<S;9rriRlCnd~thdtlttlipaC4SlnQ.Spd~gi9 seat taOo.QfQneS4_iosu bE.mairttained and thaLStta2~4~;~~e;i~yn on the a~~y~q Mans qe installed 'n regard to the Landscape requirements. ttie applicant proposes to install the r%quired amount of landscaping in perimeter areas but not in landscaped islands as •egwred The intent of the code is to visually breakup broad expanses of pavement. To I _ . „ ! VR'~MPROatO r"R'r~'O A4tR ~• ~ AA/IO , 1 ' f ~ - ~ L ~ ~ f ~PR /wD PR RatuVG ~i~ ail i ~ ____._ .-_ <<..k_... awrua anaya <nT. w.r I - i I' // 1Y t } ! ~ ~ f" T ar.! • - - Y:.~. -1wDJICC MT ~C) CMR•M~linR I/tit I B~^ P ICh~ a~ ~. !i M+ .era. • •c ..,. .`Yi a~~ T -_ N}f i uur~w.~n ~! ; i -- ~I.una.< K = RTq NOR RD~ .Rw. K~ l.~.T~ ~s ~i~ ~ _ ~ 1' gyp. ~n -~ ~._- r- -... rR! O aCeV W.M ~~'i~~l~ .~ MAP SHOI^ll NG SUR\/EY O~ APART OF THE GASTRO Y. FERRI=R GRANT, SECTION 38, TOWNSHIP 2 SOUTH, RANGE 29 EAST, DWAL GOIINTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: AT THE INTERSECTION OF THE WESTERLY RIGHT-OF-WAY LINE OF SAILFISFI DRIVE EAST (A 60 FOOT RIGHT-OF-WAY, AS NOW ESTABLISHED), WITH THE NORTHERLY RIGHT-OF-WAY LINE OF ATLANTIC BOULEVARD (A 100 FOOT R16HT-OF-i"IAY, AS NOW ESTABLISHED); TI-ENGE SOUTN 89'll'41` WEST, ALONG SAID NORTHERLY RIGHT-OF-WAY LINE OF ATLANTIC BOULEVARD, A DISTANCE OF 2T5.0~1 FAT TO THE POINT OF BEGINNING: THENCE CONTINUE SOUTH 84•Il'41' WEST, ALONG SAID NORTHERLY RIGHT-OF-WAY LINE, A DISTANCE OF 154.41 FEET; THENCE NORTH 00.36'41 ` WEST, ALONG THE WESTERLY LINE OF THOSE LANDS DESCRIBED AND RECORDED IN OFFICIAL RECORDr VOL11F1E 2422, PAGE 881, A DISTANCE OF 160.00 FEET TO AN ANGLE POINT IN SAID WESTERLY LINE; THENCE NORTH 02'52'05` WEST, CONTINUING ALONG SAID WESTERLY LINE, A DISTANCE OF 250,00 FEET TO AN ANGLE POINT IN SAID WESTERLY LINE; THENCE NORTH 01.05'30' WEST, CONTINUING ALONG SAID WESTERLY LINE, A DISTANCE OF 24051 FEET TO AN INTERSECTION WITH THE SOUTFfRLY LINE OF ROYAL PALMS UNIT T'WO-A, AS RECORDED IN PLAT BOOM 31, PA6E5 I, IA, IB, IG, AND ID, OF SAID PUBLIC RECORDS; THENCE SOUTH 85.34'35' EAST, ALONG 5AID SOUf1fRLY LINE OF ROYAL PALMS UNIT TWO-!,, A DISTANCE OF 145.00 FEET; THENCE SOUTH 01'05'30' EAST, ALONG THE EASTERLY LINE OF 5AID LANDS RECORDED IN OFFICIAL RECORDS VOLUME 2422, PAGE 881, A DISTANCE OF 48532 FEET TO AN ANGLE POINT IN SAID EASTERLY LINE; THENCE SOUTH OT•ib'22` EAST, CONTINUING ALONG SAID EASTERLY LINE, A DISTANCE OF 153.12 FEET TO THE POINT OF BEGINNING. LANDS THUS DESCRIBED CONTAIN 2,~j ACRES, MORE OR LE55, IN AREA. LANDS THUS DESCRIBED ARE, TO THE BEST OF MY BELIEF, THE SAME LANDS AS THOSE LANDS DESCRIBED AND RECORDED IN OFFICIAL RECORDS VOLUME 2422, PAGE 881, OF THE CURRENT PUBLIC RECORDS OF DWAL COUNTY. FLORIDA. CERTIFIED TD: KENT ENTERPRISES, INC., FIRST UNION NATIONAL BANK OF FLORIDA, TIGOR TITLE INSURANCE COMPANY, KENT, RIDGE ! GRAWFORD MAP SHOW I NCB SUR~~Y O~ APART OF THE GASTRO Y. F~RRER GRANT, SECTION 38, TOWNSHIP 2 SOU?++. RANGE 29 EAST, DWAL COUNTY, FLORIDA, BEING MORE PARTIGULARI_ :" " DESCRIBED AS FOLLOWS+ ~~»~w-F AT THE SOVTIi^E57 CORNER OF LOT II, BLOCK Ib, ROYAL. PALr1_> UNIT TYrD-A, A5 RECORDED IN PLAT BOOM 31~PAGES I, IA, IB, IG AND ID OF T1~E CURRENT PUBLIC RECORDS OF 5AID COUNTY; THENCE SOUTH 05'34'35' EAST, ALONG THE SOUTH LINE OF SAID ROYAL PALMS UNIT TWO-A, A DISTA^+C I OF 365.23 FEET TO THE NORTHEAST GORIER OF TNO`~E LANDS DtSG111Ni:U -~`:; RECORDED IN OFFICIAL RF~C.ORDS VOLUME 6864, PAGE 1256 OF SAID PUt3L IC, RECORDS, AND THE POINT OF BEGINNING: THENCE CONTINUE SOUTH 85'34'3':" EAST, ALONb SAID SOUTH LINE OF ROYAL PALMS UNIT TWO-A, A DISTANCE t %t 157.15 FEET; THENCE SOUTH 01.05'30' EAST, ALONG THE EASTERLY LINL ~'; TH05E LAILX DESCRIBED AND RECORDED IN OFFICIAL RECORDS VOLUME 3llh. PAGE IIII, OF 5AID PUBLIC RECORDS, A DISTANCE OF 24051 FEET TO AN ANGLE POINT IN SAID LINE] THENCE SOUTH 02'52'05' EAST, CONTINUING ALONG 5AID EASTERLY LINE, A DISTANCE OF 184.96 FEET TO A POINT SITUATE ON THE NOIiTHCItLY LINE OF THOSE LANDS DESCRIBED AND REGORDEi- IN OFFICIAL RECORDS VOLUME 3148, PAGE 100 OF SAID PUBLIC RECORDS; THENCE .SOUTH 89.1358' WE5T, ALONG SAID NORTHERLY LINE AND THE WESTERLY PROLOWGATION THEREOF, A DISTANCE OF 185.11 FEET TO A POIICr SITUATE ON THE EASTERLY RIGHT-OF-WAY LINE OF ROYAL PALMS DRIVE (A 60 FOOT RK~Fff-OF-YV^Y, AS PER OFFICIAL RECORDS VOLUME 1819, PACs= 52, OF 5AID PUBLIC RECORDS ), SAID RIGHT-0F-WAY LINE BEING THE ARG Ot A CURVE LEADING NORTHWESTERLY; THENCE ALONG AND AROUND THE ARG OF `•~All' CURVE LEADING NORTHWESTERLY, CONCAVE SOUTHWESTERLY, kAVING A RADIU5 OF 17355 FEET, AN ARG DISTANCE OF 35.06 FEET, SAID ARG BEING SUBTENDED BY A CHORD BEARING AND DISTANCE OF NORTH 28°2858" Wt=~>I. 35.00 FEETr THENCE NORTH 05'48'40' EAST, ALONG THE EASTERLY LINE: Oi- SAID LANDS RECORDED IN OFFICIAL RECORDS VOLUME 6864, PAGE 1256, n DISTANCE OF 25A0 FEET TO AN ANGLE POINT IN SAID EASTERLY LINE; THENCE NORTH 04.1T0T EAST, ALONG LAST SAID L'NE, A DISTANCE :7~' 385'JO FEET TO THE POINT OF BEGINNING. LANDS THUS DESCRIBED CONTAIN 1.77 ACRES, MORE OR LESS, IN AREA. LANDS THUS DESCRIBED ARE, TD THE BEST OF MY BELIEF, THE SAME 1.A`dI%:~ AS THOSE LANDS DESCRIBED IN SCHEDULE 'A', OF TITLE COMMITMENT NO. 71649808 BY TIGOR TITLE INSURANCE COMPANY, DATED FEBRUARY ~~ '+t~~t, CERTIFIED TO, KENT ENTERPRISES, INC., FIRST UNION NATIONAL BANK OF FLORIDA, TIGOR TITLE INSURANCE COMPANY, KENT, RIDGE ! GRAWFORD _.~~.~_,__. ..1 Y_ !.~_ r. 01 ~-1'`x'1 rc-. ~t''lex~, -~-ic~aa~. ~o~er~ - -Z-tuS ~..~9~.Jl.d 1~ ~11~a_ `lp0 .k app /~1~~Ot}~ Cps-,1~ nad , a~ v~~9.o nio} im c9.ud~. Cl~i~1C~aM. , rrkll~l-c,n,~ 1 ;a/so/9~ ~ol.~h~. ~o ~a/tY~e~n~4 Ut ~ H e,aic. l¢ ~ w~~b~l~R~, a~~ u-, a!d maxi ``1'~ fix, oevdr, ass 'ramtH~ 3'1 ~"a~~y y a ~Tol~R. Acre c~.a0 Liao-~ Q'•oo ~hou,~ :~ - ...'......+v~ .~ eeccnc r a r as r cmu~ r NC Income arW AnquK City: Jacksonville No Expense Ka Ene ~ 1L2tltt Theatre: SL John's 1 Admssxxls 37143.48 Y Date • RRN sc4wpa • 2 Advsrbsny feaare Coat 3 Sub-Rerm (Tenant) SsOrrr J..-A. Pan Sd 3003.32 /501. ~ 10 Miscellanspn Candy 6 Polxnm Prdrt 13tH 57 ~ e~ ~~ ~/~$ Peas Serviu 0 93 u~^a^r ~• aens~yy T+:it~ ,, SS' 5093.42 e Qo/• Q . ~ ~ e+. e ~ r Total Income Soze6 se Heet ~`^'Q VVa 4o S' ~ is .z4 1 X08 to n T~P~+4°^ Fil'n 0.00 . e / i 24 PubYCrty New~s e er 2113 17 p p . W To Edda 11 9 ' fat eats 12324.82 41.1.a. IV 25 28 House Sal. Dues6Subsaytpx 4928.78 0.00 e . 3 lee.4.. •,.~ 9dre 29 Travskr 25 OD Gnrrpir Old Msn W0 -70 ~ 4082.7! ~ YS Z S/ 30 31 p Tel 8 Poet UtMlias 0.00 32 5• 33 Rspairs p pp . s~d.r o..n ~ u,w. b ~ C 1748 24 f o ~ ? 9 y i soraw serYioe corp. o.oo . . swvw• 7s ap 3B Mru emr4 18 7 p .17 5 Tom arM Huck N 7 O L 4311 se 'J D 1 a 39 ~ ~ Pass Service 88.03 0 s3 ~ ~ ^`~ o ~i H ome OKce Char es 9398.62 40 Rertf 0.00 41 Fed. St. U rwrp. Ms. 157.38 11A Soda) Securit T y ax 343 92 42 Intrest 500 W 0.00 43 Taxes 550 OD M Mrsurs nce 325.00 45 Depreciation Rep. 1000.00 0.00 1~19~-p1. 34rL -•- "' - ware. 417.74 a1~ a 4s .,.. Toy Story ~ '~'`~ ' rose ProfR oror Loss r~ a7-~Q 4.t.(. j5Z IS41.'Tt. 553 1 e4lCorx:sssanSales 4 a_q f _ OGE TOTAL d Pad Adrttissions 8538 DaY d 37U±48 ..___ _.. .... d Passes 0 FRI 8534.75 (b.75) ~~ -_- 41190 8 17160 SAT 70811 SUN 251 2S (30.00) (3Y2 pp) 444 ZS , 11.652 00 Errtrtamment Donars (46000 MON 5587.75 . (18 75) 158.27 2.391.98 Theater Rental School 7UE 8832.75 . (8400) 351.88 5.7316.1 Theater Remy kdun WED 553925 (98 OD) 431.13 6,46562 YeNOw Shirts THU 571).75 . (4350) 351 87 5.285 38 Servrca Pxses THU 1 00 328.19 1,94226 . 093 0 07 ATTENOANCE1995 11995 I I ,9 FEB 9 1912 FEB 16 1705 FEB 23 3392 MAR 2 2171 MAR 9 7293 MAR 16 2083 MAR 23 20.71 MAR b 2258 APR a z4D4 APR 13 3210 APR 20 29p APR 27 2285 MAY 4 2710 MAY /1 MAY 18 2300 2932 MAY 25 3258 JUN 7 8921 JUN 8 8636 JUN 15 8368 JuN n eoo9 JUN 29 71~ JUL 6 4450 JU113 5602 JUL 20 5874 JUL 27 8844 AUG 3 7565 AUG 10 4618 AUG 17 4887 AUG 24 5188 AUG 31 3213 SEP 7 3281 SEP 14 1838 SEP 21 16A SEP 26 2191 OCT 5 310/ OCT 12 3719 OCT 19 2683 OCT 26 1972 NOV2 2~0 NOV 9 2808 NOV_16 3171 NOV 23 M29 NOV 30 3508 DEC 7 1888 DEC 14 DEC 21 1]94 3288 DEC 28 65,'~ i 93.545 SCHEDULE A The Atlantic Theatre has eight auditoriums and 1059 seat: including 16 handicapped locations. Kent Enterprises, Inc. also owns and operates the St. Johns Theatre in Jacksonville, which is also a suburban eight auditorium theatre, with 1445 seats. A fact of operating multi-auditorium theatres is that while one or two auditoriums may be occupied at or near capacity, the remaining auditoriums may be virtually empty for any one particular show. Thus, pazking needs at any given time will not require spaces for all seats in all eight auditoriums. , As an example, the best business day in 1995 at the St. Johns Theatre was Saturday, December 28, 1995. Based on that Saturday's percentage of admission income for that week, 1536 persons attended the five shows at the St. Johns Theatre's eight auditoriums on that Saturday (Saturday admissions of $7,065, divided by total admissions for the week of $39,287, multiplied by 8,539 persons in attendance that week). The first of the two evening shows is the largest show of the day and represents about 30% of total admissions for a Saturday. On Saturday December 28, 1995, the. attendance for the largest show at the St. Johns Theatre was 461 persons (30% of that Saturday's attendance of 1536 persons) out of 1445 available seats, which is 32% of the maximum seating capacity of that theatre. Applying that same percentage (32%) to the Atlantic Theatre, the maximum attendance at any one showing woui•j be 339 persons out of the 1059 available seats. Rased nn the Ciry of Atlantic Beach's requirement of one parking space for every femur seats (persona), 85 parking spaces would be required for 339 persons. Therefore, based on [he foregoing realistic percentage o~ attendance figures, Kent Enterprises, Inc. respectfully requests a variance for [he Atlantic Theatre requiring one parking space fo: every eight (e) seats and handicapped spaces, :shish i:; 133 par~ci:~a spaces This figure represents parking for a mar.imum attendanc.> of 50°s of available seating, which is substantially more than i; ^ecessary based on the 32% maximum attendance at the largest spew a~ the St. Johns Theatre in 1995. AI'1'L IQATION POII VAIf1ANCl: NE%3' MEETING DATE: )0/I;/96 PLEASE TYPE OR PRINT IN iNk FILING DEA DLINR: JC[o)/96 APPLICA'1'i Ot~ 7F1 c;i.Uu TO REQUEST A VARIANCE FROM THE REGULATIONS I\DiCAfEU Ii F, It l'l-a, IHf 4PPL7CANT RUST SHOM 'fHA7 THERE ARE UNNECF.SSAHY IIA RDSH II": I~ CARRYING OUT THE STRICT LETTER OF THE CODE. Ke of Eat•rprlusr r"-__ 4rPlirants Mnme 1870 Un lreralty Blvd. V. \dd re.r. Jack sunrllle, FL 11217 tit v, SL wlo. Zip ._.__.. _. Ken; F.n (er r(se ~, lac. - -P---.__.__. --... Owners \wme 2870 University Blvd. Y. Add n•s~ .... . - - A <ksonville, FL 72217 CiLY, Sl nl e. Zip telephone: (904) 731-9616 Telephone: (904) 731-9616 Street address end legal descriotlon oC su b.iecL pro pn rt v: cn te: Copp oC deed and survey or plot plan indicating pro posed construction must be ettae had. 'S1 Atlamtlc Blyd .. Atlantic Beach, FL 32133 Legal desc rl p[lon as _ref lected on attac_ed tvo surveys Zoning classification of property: CG _ 1. Section 24-lbl _~~ Section of rode from which variance Is sought: 2. Sectiuu 24-176, 24-I ~; Ursc ri be vw riwnce requested: I_ To reduce parking space regal remrnmts [o one space for every eight (8) srat.. _ [heat r< co reflect the maz-mum attendance at an eight auditori un thcutr~ 2. 7o vaiv< Island requirement in original pa rk log lot and C~, land>eape i:. accc:d, v,t attac a ravrng. -.___._.__..__ ..___.._._ ~.' Supporting data which should he considered by Oawrd: 1. See attacAed Schedule A 1. S¢e at 4ched dra v: 7N FILING THIS APPLICATION FOR VARIANCE, TH IC I1N DF:RSIGt:ED UA'DERSTANDS IT BECOMES A PART OF THE OFFICIAL RECO Ri)S OF Ti+.[ C2 T'i aND UOF.S HF.R F-BY CERTIFY THAT ALL INFORM4TION rO~TA7NEU hFJ: (!I~ 7g TINF i0 TIIE DEST OP His/HER RNCtW LEDGE. KENTyyENJJTERPRISES, INC. - - e y :. LldYtrLG ~•{ ,~j-eEc+.rre( SignaLu re of Pro pe r[T Ounrr (required Ibr prorr,vstngl STAFF REPORT AGENDA ITEM: Kent Theater Renovation / //,, yr ` / SUBMITTED BY: George Worley II, Community Development Director (9 W DATE: October 9, 1996 BACKGROUND: Kent Theaters recently completed a substantial renovation of the building at 751 Atlantic Boulevard. The renovation increased the number of theaters, but reduced the number of seats. The number of spaces in the existing parking lot was considerably below the number required based upon the ratio of one space per four seats specified in the zoning code. After discussions with staff, plans were drawn, submitted to the city and a permit was issued. Upon completion of tt-e building renovations the existing parking area was repaved and striped, but the new parking spaces and the landscaping were not installed as shown on the approved site plan. When this was brought to the attention of Kent Theaters they applied for Variances. The variances requested by Kent Theater are to the number of parking spaces and to the location of the landscaping. Attached is the application packet submitted by Kent Theaters, as well as my staff report to the Communty Development Board. The Community Development Board is scheduled to hear the Variance request October 15th. I will report any actions taken by the board to the City Commission at the regular meeting of the 28th. ATTACHMENTS: 1) Kent Theater application for Variance 2) Staff Report to the Comrtwnity Dev nt Board REVIEWED BY CITY MANAGER: AGENDA ITEM NO. 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"' ~ ~ g s r: ~ > 6 ! 7 j J r \ i.. T~ /A ~ ieF ~ ~ ~ i~~ /'~ i '\ V ~ ice/ ~ U i ~~~~~ ' ~ g~~~g gg ~ ~ ~ E ~ ~ ~ ~8 ~ W ~ ~ < ~ 3 ~ < ~~ • ~ ! ~ ~ ~ ~ a a ~ a ~ ~ ~ ~ ~ :: ~'.;~ 7 '±` L~ (~.` ~ ~.i y ~. s ~ ~ , ! ~ ` ~ ~ , ~ ~ .: ~ ~._ i } W F,. O xW W J F- U Q W ~_ O 2 x4 W W V W O 4 ~i O N S ~ m O H N ~ ~ ~ M N ~ N N M N ooo~s - s~v~ino A~a3iavnt~ ~,, - ,,~ .. 4 ~~ ~© t ~a,~3 ~~~ e . :, s3; i ~' I.~J ~° ~ ~ ~ ~ ~ tJ '^^ i_ V ~' ~ Q k ~ ~~ ~~ r ~ ff~., ~' O '^ iJ 0 0 ~ Q~ O ~ ~ G O~ ~ Q O ~ {Q QQ C V V N N ~ h ~v-~lno -rviol Table for: I.[cTIN = OF - .XP .NDI IRFS A tNRT .BVE ITEM BUDGETS This table lists all recorded expenditures and contract encumbrances against the C1P program funds for each individual project. We have included construction costs for projects, such as Beach Avenue water and sewer wank, which now have a set bid price. Also, we have included estimated construction costs for those projects which have accurate constnrction cost estimates prepared by the design fum. Data from this table was used in developing the ourreM fmarranl status of each project as shown on Page No. 2. The Public Works Department is closely monitoring the vests and schedules, of both design and construction phases, for all CIP projects. Page No. 4 From current information, the total expenditures/encumbrances against the above listed CIP projects are: As of October 1, 1996: Expenditures: S 2,061,838 or 14.46% of Total CIP Budget Encumbrances:$ 2,732,896 or 19.17% of Total CIP Budget Total: $ 4,794,734 or 33.63% of Tota! CIP Budget PR F TABLE AIVD ARTS OF CAPITAL IMPROVEM .NT P .AN pR0 'CTS The attached Tables and Charts are updates of those submitted on September 9, 1996, and will track the current design, construction and financial situations of the Capital Improvement Plan projects. No revisions were made to the Maps depicting project locations as submitted on June 10, 1996, and aze not submitted in this package. Chart for: t'APITAL IIvIPROVEMENT PLAN PROGRESS A_PIT i O iTl AY This chart demonstrates the progress of current expenditures versus the projected budgets for all projects for the first two years, 1996 and 1997, of the plan life, based on a tabulation approved by the Finance Department. The slope and value of the actual expenditures graph are tracking nicely with the slope and value of the projected expenditures, indicating we are still on track with costs. Chart for: PIT i IIyIPRO FNT P . N QUAItTFRLY OtITi.AYC This chart demonstrates on a quarterly basis the same information presented in the first chart. The actual expenditures for the fast three quarters of 1996 showed variations with tbe projected expenditures, with total projections nearly equal to actual spending. Chart for: PIT t. MPRO NT P N pR0-FCTED CCHE_nLr< E OF EXPENDITURES This chart is an update of the Projected Schedules prepared for the Bond development. The chart reflects the latest information as to budgets, projects, and estimated schedules. To better track the current project, and to aid in determining which portions of the project are completed, the chart was revised last month and will be updated quarterly. Page No. 3 N H rn t 1.. d b C N H U d .o 0. d d C0 ~G .~ d s .. O r W ~° rn a n .. v 0 O ~.. O FN- U a 4 Gr. 0 0 F F ~D 04 W 0 U Z W O u UO F r ° r v v c ~ -°• n e ~ ' o n e '- .-~ n ao i n r o ~ ~ m ~ r o s N ~ O r r O s H H M H H H H H H H H pQ 8 pQ 8 8 8 8 00 J O O N p ` ~ ~ 00 O O ~R 8 ~ ~ p 8 t~f `] 00 00 N ~ ~ e~ O~ rS H H H H H H H H H H H N 0 fi U 0 ~ u e C ~' ~ ~~9z 3 ~ ~ ~ 8 Y3~9 ° ~9 a~ ~ ~' .9 °.9 ~ .9 v aoa o O_ C `e m ~ f~ ri 8 a ~ C~. 5Ea a a~ '$ ~ g 0 ~'ue G off, ~~, '8 u ~~ ..e o` ~ ~a ,~ ~ T~a ~ ~(~ Y .9 y O O 3 ° ~ ~ .Qaa °o `o ~ ~ ~ ~ ~ '3 Z ~ ~ .3 ~ 9 a g ° Q o. ~ a p~ ~ ~, _ . ~"m~ a" B~ ~ z°3.9 v 3 z p N ~, 4 7 ~ ~ < ° g ~ F ~- d z a O ~ d V a a ~ ~ ~ a ~ ~ '" z x H ~ ~- a w< ~ ¢ 3 ~ ~ y y ..i w < 3 3 ~ ~ a z H ~- y ~ w a v ~'z ~ `' 3 0 0 y z az~ < °~ ~ ~' a 3a 3 ~~ Wz ~~ ~~ ~~ ~~ 61 F m W g ~` d a 3 .g U u e ~ ~ ~ V oa _~, ; ~ $ ~ ~ ~ a 3 9 .9 w a a, ~ d 3 y d s~'S ~ m .9 ~ $~u ' ~ ~ q ; y - z3.9 c~ 7 ~ ~ ~~ <~ ~~ ~~1 ~ ~ FF f F ~, V a O Y ~ ~ U ~ C dz ~ ~ a a < a m m o ~ c N O z a PROJECT STATUS OF CAPITAL IMPROVEMENT PLAN PROJECTS Progress Report (No. 4) was presented to the City Cortunission on September 9, 1996, by the Department of Public Works, to discuss the status of the Capital Improvements which are part of the Bond Issue. This report will update the status of all projects, bond monies and schedules, and discuss any recent modifications during the past month. MODIFICATIONS FROM P FVIO MONTH The month of September saw the following actions: • Beach Avenue Water and Sewer Extensions - APre-Construction Meeting was held to review all aspects of the project prior to the Contractor mobtiiang his forces. Shop drawings on materials to be used were submitted, a Notice to Proceed was issued, and construction is expected to begin Oaober 10, 1996. • Oak Harbor Water and Sewer Improvements - APre-Construction Meeting was held to review all aspects of the project prior to the Contractor mobiliang his forces. Shop drawings on materials to be used were submitted, a Notice to Proceed was issued, and construction is expected to begin October 7, 1996. • Discussion has begun with the design engineer to re-design and re-bid the new well at Water Plant No. 2. • Construction has begun on the water main extension on Mayport Road at Pioneer Drive • The improvements to the Buccaneer Water Treatment PIaM No. 3 are completed, and the new portions are now in use. The old steel tank was removed, and site grading is nearly complete. • Bids received on sewer extension in Buccaneer Area off Mayport Road near Water Plant No. 4. • Preliminary design is completed by the design engineers on the core city storm, sewer and water improvements, and a presentation wdl be made to this Commission. • Final plans are underway on the Royal Palm Unit No. 1 water system improvement project, and the Saratoga and Forrestal Circles and Belvedere SVeet water, sewer and storm improvement project.. Permits applications will be submitted. Page No. I CAPITAL IMPROVEMENT PLAN CITY OF ATLANTIC BEACH, FLORIDA PROGRESS REPORT NO. S "~~ CIT°.+ OF ~~ - PRESENTATION TO THE CITY COMMISSION Lyman Fletcher, Mayor Suzanne Shaughnessy, Commissioner Tim Reed, Commissioner John Meserve, Commissioner Stephen Rosenbloom, Conunissioner Jim Jarboe, City Manager Maureen King, City Clerk Nan Jensen, City Attorney Prepared By: Public Works Department, Robert S. Kosoy, P.E., Director James G. Jacques, Technical Designer and Finance Department, Ann Meuse, C.P.A., Director Jeri Benjamin, C.P.A., Accounting Supervisor 8 MEMORANDUM October 2, 1996 Page No. 2 and spread chlorine on the gutter, into the storm drair>, and into Sherman Creek. Duval Septic amved at 5:17 pm and began to remove the standing sewage. At that time we blocked the flow into the storm inlet. Frank went to the private lift stations and had all three shut down. The standing sewage was removed and worked continued on replacing the old AC force main. Gordon Grutm had a total of4 workers on site to cut out the defective pipe and install new 6" C900 PVC water pipe (Blue Brute). As the sewage was removed into the 5000 gal. tanker truck, additional dry chlorine was spread. A small puddle of sewage water had also formed in the driveway to the trailer park, and this was drained and chlorine was spread at the site. Frank said ha had arranged to keep the stations off for about an hour. He periodically checked and the stations did not exhibit any overflow conditions or backing up into the system gravity pipes. We did not require Duval Septic to pump out the wetwell. Barricades were placed in Mayport Road to close down one lane to allow Duval Septic to place their tank truck next to the work site. The force main was repaired using 24.5 feet of new P VC, and compression couplings were used to connect to the old AC, which appeared to be in stable condition. The old AC pipe removed showed severe deterioration at the top where sewer gasses collect, and a long crack of about 15 feet had been found in the old pipe. Most of the pipe was destroyed in remoral, but 2 small pieces remain and will be brought to Public Works for later examination. The new pipe was installed, and the main lift station was tamed on. The other two private stations had to be tamed on by the park maintenance man who was not present when Frank made his last visit. Word was lefr for him to tam those two stations on immediately. The pipe was bedded, but due to the late hour, was not completely back511ed. Gordon Gruhn said he would bring in better baclffill material tomorrow. Work ceased about 7:15 pm, and barricades were placed with reflective tape to direct pedestrians off the sidewalk and to go around the work site in the grass. ~i'ork will continue tomorrow to remove additional sidewalk and locate the bend in the force main where it goes under Mayport Road. When the force main is exposed, we will call in Roto-Rooter to clean and tele~~se the pipe under Mayport Road to the manhole on the west side. Memorandum To: ~; Robeit S. Kosoy, Director of PtibBc' Works CC: Harry McNally, Collection/Distribution Director From: James G. Jacques, Technical Designer, Public Works Department Date: October 1, 1996 Subject: Repair ofForce Main on Mayport Road At Renault Drive, East Side Report of Activities Upon approval under the Poim Repair Contract, Gruhn-May came to the site, some time in the morning. I was made aware of their activity at 2:00 pm, and went to the site. At the site were 3 workers, a backhoe, truck and Bobcat. The sidewalk had been removed across the driveway entrance to the trailer park The force main had been exposed, and sewage was in the trench. The foreman said they found 6" Asbestos Cement (AC) pipe, with a badly corroded top portion and crack extending for several feet. They had stopped exposure awaiting further direction from Gordon Gruhn. The foreman also said that Duval Septic had been called to remove the standing sewage, and to assist in controlling the wetwell to shut down the force main for eventual replacement with PVC pipe. I contacted you concerning the situation, and you authorized an emergency Purchase Order for Duval Septic, and overtime for Frank Sissario to assist with operation of the private lift stations. Frank made arrangements with the maintenance man at the private lift stations to shut them down for as long as possible. An inspector from FDOT stopped by the site. AI that time you were at the site. We indicated we had discussed the situation several days earlier with Chris I.eDew, Assistant Maintenance Engineer for FDOT, and had sent him a letter today further explaining the situation. The inspector said we were in conformance with FDOT requirements so far, and he would be stopping every day to inspect the work. About 4:00 pm I renirned to the site and found sewage had begun to flow into Mayport Road and into a nearby storm inlet, and eventually Sherman Creek. We could not block the flow into the inlet or the sewage would have flowed onto the roadway, causing vehicles to pass through the sewage. I notified you about the situation, and you indicated FDEP would be notified. Frard4 Paul Pallotti (who had stopped by to help) and I got some dry chlorine from the Water Plant No. 4, CITY OF 1~tfasrtlc S'eaclr - ~lozCda 1200 SANDPIPER LANE . .. _. _ ._ _ ... _ .. _ _ . ATI.ANI7C BFaCH, ELORm11 J2rJl-U81 TEI,FPt10NE l9W) 7A7-%7~ _ __ ~ FAX (9M) 1A7-SBII October 3, 1996 Ms. Kristin Smeltza Domestic Waste Eagioar Dept. Of Eaviromleatal Protection-N.E. District 7825 Baymeadows Way, Spite B2t)0 Jacksonville, Florida 32256-7590 Re: Repa!r of Force Main On Mayport Road At Renault Drive, East Side Dear Ms. Smeltzcr: Oa Tuesday, Odoba 1, 1996, we expert®ced a sanitary sewn overflow due to a ruptured force main on the east sick of Mayport Road u Renault Drive (near the Buccaneer Wastewater Treatmcnt Plant Facifity). A report of our activities is attached for your review. Pleax note thu I attempted to inform yon of the SSO u score as I possibly could and reached Mr. Freak Watkins, P.E. at approtumately 4:50 P.M., and gave him all the patticnlats of the event. Mr. Watkins spoke with me on Wednesday. October 2, 1996, and was satisfied with otlr respollu and ability to correct the problem. Please be adviscd that ownership of this force msiu from the Athmtic Mobile Home Village and Mayport Terrace trails parks have never bees clearly identified. We feel thu this force main was Probably a private line corrected to the manhole u the intersection of Renault nerd Mayport Road. However, we have assumed responsrbility to correct the problems with the force main and the problem it has caused adjacent to the manhole. ff you need further information please call me st 247-5834. Soinycer~ely~,~ T----c.r l"~- • ~~ Robert S. Kosoy, P.E. Director of Public Works Enclosures a: Mr. Frank Wstkins, P.E., Dept. Of Envvotlmental Protection Mr. Jim JarbodCity Mmaga L.dim Jnques/fechaical Designer Harty McNallyBuccanea Plant Division Director File: 96-B-DEP i ~ ~- ~ Mr. Chris LeDew - FDOT Dau: October 1, 1996 Page: 2. We anticipau performing the initial leak repairs this week and the ulevision iaspoction by the end of the week. The pipe bursting method may not be practical due to bad existing pipe. If other repair, rcpiacement or abandonment methods arc to be used we will inform your office of tlx selected method of repair. I appreciate your efforts in aiding the City of Atlantic Beach and we will keep you informed of all our operations on Mayport Road. Please call my office at 247-5834 or Mr. James Jacques, Public Works Technical Designer, at 247-5839, if you have any questions. Sincerely, ~+-~.~r'~- - Robert S. Kosoy, P.E. Director of Public Works cc: Jim Jarboe/City Manager Harry McNally, Distnbution/Collection Director Jim Jacquesll'echnical Designer ~ile:AS9fi01-Sewer Main Rehabs for AB & BUC Districts CITY OF ~'lztfaKtlc tS"eacl: - ~lauda 1200 SANDPIPER LANE . - - - -_. _ .... .. _._ . _. ~ ATLANTIC BEACH, FIARILN 12211-alAl TELEPHONE (9W) 2(7-SAIa ~l ` FAX 19W) 7A'FSBIi October 1, 1996 Mr. Chris I,eDew Assistant Maintenance Engineer Florida Department of Transportation 838 Ellis Road Jacksonville, FL 32205 Re: Notification of Work on Maypori Road Emergency Repair of Force Main at Renault Drive Ciry Project AS9601 Dear Mr. I.eDew: As previously discussed, we have found leaks in the sewage force main under Mayport Road at Renault Drive. The original leak was at a receiving manhole on the west side of Maypori Road, possibly causing Ute asphalt pavement around the manhole to fail Another leak has developed on the east side of Maypori Road, under the sidewalk near a driveway to a trailer park. Our inunt is to uncover each Icak and repair as necessary. We also intend to televise the 4" force main under the road to determine its condition. We attempted the television inspection on September 26, 1996; but could not proceed due to a bend in the pipe near the manhole. To obtain access from the east side, we will expose the force main at a bend in another spot under the east sidewalk. The sidewalk and asphalt will be repaired to follow FDOT Standard Details. If the television inspection of the force main shows a reasonable pipe condition, with no additional bends or major breaks, we plan on replacing this old pipe material with new HDPE installed ruing a pipe bursting technique by a company specializing in this method The old pipe will be burst and new pipe will be pulled along the same path. All connections l~~ll be made from the new pipe to the remaining force main. This method will restore the force main to good condition, without the major disruption or costs necessitated by a bore and jack replacement CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Status Report of Repairs to Defective Sewage Force Main on Mayport Road at Renault Drive SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director DATE: October S, 1996 BACKGROUND: A sanitary sewer manhole on the west side of Mayport Road and Renault Drive in the Buccaneer District has been settling, and a hole has occurred in the asphalt pavement near the manhole frame and cover. Preliminary investigations indicated the problem could have been a defective 4" sanitary sewage force main discharging into the manhole. Efforts to repair the asphalt have not solved the problem. The force main comes from a private sewage lift station belonging to the Atlantic Trailers to the south. Two weeks ago, a sewage leak was identified from the force main on the east side of Mayport Road, under the sidewalk, at the driveway to Mayport Trailers. Excavation near the sidewalk by the City Water and Sewer Division did not reveal the force main, but did confirm the general location of the leak. The services of Gruhn-May, Utility Contractors under the City Point Repair Contract, were used, and the force main was exposed. A major crack approximately 15 feet long was found in the pipe, and the asbestos cement pipe material exhibited severe deterioration on the top. The leaking portion of the force main was replaced and the leak was contained. During the construction, aproximately 500 to 1000 gallons of sewage flowed out of the trench and into a storm inlet leading to Shernan's Creek. Florida Department of Environmental Protection was notified and was satisfied with our efforts to contain the situation. To determine the condition of the force main under Mayport road, internal television inspection is required; however, inadequate access at the manhole due to a bend in the pipe has prevented inspection from the west side. The bend in the force main on the east side of Mayport Road can be excavated, and access obtained at that location for television inspection. Once inspection is complete, we can determine if the pipe can be lined or replaced. Additional excavation will be required to expose the bend, and Gruhn-May will continue work when the hea~1• rains have stopped. RECOMMENDATION: Continue with our repair and inspection efforts. Staff will continue to advise the City Commission of additional funds needed for this major repair. ATTACHMENTS: Memo to Robert Kosoy from James Jacques describing the construction activities, and a letter to FDF,P. f^ t-, k , REVIEWED BY CITY MANAGER: ~ ~ \~j~y~- AGENDA ITEM NO._~ . GEE J:JEMSON SUBJECT _______________________________ SHEET NO._ ~__OF__ J_ ' EM6INEERSARCNtTECTS-PLANNERS, IMC. ------------------------------- JDB No. ________________ _. _ ______________________ _ BV ________.DATE_______ C4.5"~ ~ %z~ - Cas) ~6.s~ sNF~s zo ~,v~ ~D S~DE~1Et.K_ nav~,~rr GUer3 G.4~ Cas. (,5sy q-s~sy - Sys 21 1JE~ EI/~ Sr MON7REA l- s7. SH~-r Z Z SE S,dco ~Gvc. S.~ ~a CQ>~ Cwaec~5 SN~G~ Z.5 N~-'iGav AYE >Ssy ~4 sv Z 7sv g~sv ~13~Y I(a5sv -- JZZ Sy L}•SSY 1835y Ssv ZD8 sy Ss'i 53Cosy io71 sv Z2 sv lOsr G9sr Z4-Ssv ~ jSy C~7Ssv ~~~v z~~ <~~ 3~~sy 10 c.F ~oc.,= ZO ~ Id8 ~~F. :~ ~4~p r ~ 1.~.~~ ^ GEEBJENSON SUBJECT ______________ _____________ ____ SHEET NO._Z__OF. ~ _ ENGINEERS-ARCHITECTS?LANNE RS,INC. -------------- -------------- --- Joel---- ------------- ______________ ______________ __- eY _____ __.OATE _______ , . ~ 10 iv uv .SS~n 5 ro~J.iac~ P,av r ~ ,<nc~ J{u~. Issy ~S2 sy 5 sv z5sy 10 t.i- S~r~r I { ~a~~ Sy -' Col sy Zsy qp sy ID L.7- SN~~ IZ PewUCU ~~ 375Y - ~SY ~L,F. ~I~E'7 13 i c~^~ Couz-r Cosy i 10 sy 5 sy - S L.-1` SL.~ SH~r ~ C~ S=aKw/E ~. ~ 475y X12-5 -~ 7S,~ ~L,>r ~~CGO S~ 75si 57i `-`~ is`1 I g SY /O L. l- SH~G~ I~ !'~/l_=~-O ~? ~SY BZSsy ~.C_/ LZ:i IOL,F GEEEJENSON SUBJECT ____ _______ ___________ EN Q ~ ~~Z~` ______ SHEET NO. !___OF__~ - ~ ~8 S 6111EERS~ARCHITECTS~LANN ~ ERS,INC. ---- -- ~,~ ))- / _______SY_ `2~yf~~~~__ .. . -_.. - ` ------ ~ N/0~ _'_ p ~_._~_y_ ______ BY ~~OATE 1L?~ _.~_ __ ~ . _ I ~c~.3 D2,vEA1,lYC~'~ ~~ 52~,~eex(SY> PuF.v~r9vltsY) GlJP~F CAF) CQP~ C H4P_ (LS ~ SY 205 sY ~i?1GON ~. ~ sy IsF4 SY 12.5 sY L1 c~-s ~Y~ ~ I (08 sv see: - 4 wES~/~D s>. 7%s, 119sr IS sr q t,;/ cepc C r~U--; ~9 sY ~ ~ SY bks, ~vv G> q sY 110 sy 65sY sic:-~,.:. ,z SY ~ L, F Syc~~ 5 Llcs> ~iJ ~ l s v 966 5v 5 ~ }!~~ J &.~c,c Ge~~~.~ r'~ ~7sy 3 ~ Z~ ~, IOL.~ l yr ~~> ~; ~~rc _ ~, S~E~`? //wuti /•r _~ ~_~ zi%sv 17.5-'~ s-our,~~ <J_ ....._ 7 ~D ~~~ ?~'~~ =r 7i~ ci --rB-~=- z'si ~o~ .., <._; ,4rT-%~ i;krri v ~r s;` r t ~ ~ ~ 3 ~ x ?. G''~^°"7 rS-<"`~ ~` Y+t~ r - ~yfr~, Sepcember 24 1996 ~ ~ ~ ~ t T ,~ ;..i ST '^Y' }'ce4~ 6r~.,~ Micheal Kane P.E. _ ` _ Gee & Jenson ~ ,' `: 9452 Phillips Highway, suite 4 - ~~P $~ ~~ - Jacksonville, Florida 32256 . .-. ... _ _ RE: Oak Harbor Water 8c Sewer Rehab ~ ft,fB60N=JA)G ; - ; ; Project #OW-9601 - .. _ - Dear Mr. Kane: During the pro-caastruaim moetiog on SepOember 20, 1996, far the above mmtiooed protect, ,. several restoratica iteau were disatssed. ]t Was determined that the qudrl~ei f'or items sock as . ; sod, concrete repair and asphah restoratiao were low on the alternate base bid Milest6ne agized ' to honor the prices m the base bid for the quantities wemm on the ahemaoe base bid' Please.fmd . below an estimated quartity wemm and the new price for the restoration items for~ahanate base bid: . BB - 8A Driveway Removal & Replacement 982 ry @ 538.00.= ' S 37,316 00 , . . BB - 9A Sodding 4,993 ry @ S 4.00 = S 19,972.00 BB - 11A Concrete Sidewallc Removal and Replaceaxat 115 ry @ 533.00 = S 3,795.00 . BB - 12A Asphah Pavement Removal - and Base Replacement 533 ry @523.00 = S12,259.00 BB - 13A Concrete Curb Removal and Replacement _ 433 ry @ $30.00 = S 12.990.00 TOTAL 586,332.00 if you have any questions please contact me at 696-8865. Sincerely, BoHKa' h.~-G BK/cdc GEE 8 JENSON Engineers-Architects-Planners, Inc. MEMORANDUM To: Robert S. Kosoy, P.E. City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 From: Michael P. Kane, P.E%~~/~~ Project Engineer Date: October 2, 1996 Re: City of Atlantic Beach Oak Harbor Water and Sewer Rehabilitation GbJ File No. 90285.60 OCT 0 4 1996 B `- ~~~ Attached is a copy of a letter from Milestone regarding restoration quantities for the above- referenced project. I have made adrawing-by-drawing check to verify their quantities as follows: BB-SA Driveway Removal & Replacement 675 sy @ $38.00 = $25,650.00 BB-9A Sodding 6,560 sy @ $4.00 = 26,240.00 BB-11A Sidewalk Removal & Replacement 268 sy @ $33.00 = 8,844.00 BB-12A Pavement Removal & Replacement 383 sy @ $23.00 = 8,809.00 BB-13A Conc. Curb Removal & Replacement 148 If @ $30.00 = 440.00 Total = 573.983.00 This equates to approximately $70,318.00 in additional restoration cost for the Alternate Base Bid, all of which could be covered by the Construction Contingency, leaving 12,491.50 in the Contingency. Bob Kalish of Milestone said that the quantities in their letter were "rough" estimates, and that ours were likely more accurate. I've attached a copy of my take-offs for your file. OA 59 D1.Bf nr 1J1..1....n... InnL.~......:u.. CI 00'frC /nnw~ nnn nnn-r r_... /nn .. nnn •nnr CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Additional Costs To Be Deducted From Project Contingency in the Oak Harbor Water and Sewer Rehabilitation. SUBMITTED BY: Robert S. Kosoy, P.E., Pubfic Works Director DATE: October 9, 1996 BACKGROUND: During the Pre-Construction Meeting on the upcoming Oak Harbor Water and Sewer Rehabilitation project, the Contractor, The Milestone Company of Jacksom~ille, Inc., indicated that several quantities listed in the Bid Form were understated as to anticipated final item quantities at project completion. The Bid Items in question involved repairs to driveways, sod, concrete curb, sidewalk and asphalt pavemem after construction of new water mains. The consulting engineers, Gee & ]enson Engineers, Inc., reviewed the situation and wrote a letter dated October 4, 1996, in which they confirmed the Bid Form had some inadequate quantities. The net increase in project cost will be approximately 570,318.00. This work must be included in the project since the replacement of water mains is vital to the project, and repair of driveways, sod, sidewalk, curb and pavement is necessary to restore the area to existing conditions. The project has a contingency built into the Bid Items of ] 0% of the Alternate Base Bid, or $82,809.50. The entire project is currently valued at $1,061,85825. The eventual payment of the additional costs stated above will leave $12,491.50 in the contingency fund. While these costs are currently estimates, it is important to inform the City Commission and the City Manager of this situation, and to anticipate the eventual final costs- The project is still within initial budget figures set at the time of the Bond Issue. RECOMMENDATION: Authorize the future payment to the Contraaor for costs associated with the increased Bid Item quantities. The costs will be deducted from the current contingency item in the project. ATTACHMENTS: Memo from Gee & Jenson Engineers, Inc., and letter from the Milestone Company of Jacksonville, Inc. (5 Pages) REVIEWED BY CITY MANAGER:_ v AGENDA ITEM NO. ~lJ CHANGE ORDER AIA DOCUMENT G70I PROTECT: CHANGE ORDER NUh+.BER: FOUi2 Inamc, address) INITIATION DATE: 10-02-96 TU (Contractor): ~- ~ ARCHITECT'S PROJECT NO: I CITY OF ATLAt]TIC BEACH 800 Seminole Road CONTRACT FOR: Atlantic Beach, FL 32233 CONTRACT DATE: 04-04-96 1'ou are directed to make the (ollowinF changes in this Contract: CONSTRi1CT 6' X 11' CLOSET IN EXISTIt7G SLEEPItlG QiIARTERS ROOPt #134 1~ITH 3068 DOOR. IJuI valid until signed 6)' bosh ILc Ors nrr and Au htlrU. Sil;nalurr ul Iho Cnnira<lor mdu alts hi. ,igurmoni hrro~+JL, mr ludmg any adµnlnx•nl m the Gmlracl Sum ur Guua<I limn. I)111nhuGon lU: owNER ^ ARCIiITLCT ^ CONTRACTOK ^ FIELD ^ OTHER ^ The ongmal K:oniracl Semi KX~%rXWi(IX1X961(OU%rXD(4PK9E wa+ ........................... 5 1 90, 21 9.00 Rcl change by prevunuly .IWhuritcd Change Ordt.n ................................... $ 7, 992.75 fhc (Comracl SumIXCXlkMX9C9FA{•'}Qr1PX7fIX9C4C~X Prior Io this Ch,rnge Order was .......... s 198, 21 I . 75 The IConlracl Sum1XRiXrX961CXC(a{U6DirJQ96%Xk9())(\+'~II he finc«~a+edi 4t1XS(9PX4~1(OPX9~X7®COb by ;his (hanGc Order ......................................................... $ 796.00 The nc++~ (Cuntra<I Surn~ PCD41t7P%9i'JQk7F'X~N7POPXXtk; uuluding Thu Change Order \nll he ... $ 199, 007.75 Thr• Cunlraq lime svdl be I~~r reaped; tart u•asrd: (unchanged) by ( 1 Uays. The Ualc of Suhslanhal Complchon as of the dale u( !his Change Order Therefore is , AR(_I 111 i( T Address Harrell Construct Co Inc (;~)vrl:nr Tcra 948 Sunbeam Rd. Ste 8 Addn•se Jacksonville, FL 32257 Authorized: City of Atlantic Beach ON'~'ER 800 Seminole Road Address atlantic Beach. Ft. ?~23 IiY fY GY OA71 U.V f DATL AIA DON.Nt NT 6701 Qinr+ri( r1Y, D[R AI'RII 1'liN [ril7iUN AIM ~ T97A nn ,v.trei( n~ iwnrn nr nxrnnrnc T; r. niw rnl:c .4\'i . u sv wn+lun~r.ttw oc mxw 6701 -1978 City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: Request to approve change order # 4 ~ ~/~~ SUBMITTED BY: John Ruley, Fire Chief U DATE: October 8, 1996 BACKGROUND As the construction is winding down in the renovation side of the Public Safety Building Project, Chief Campbell indicated that there was a need for a weapons room. The space that is currently being used for that purposed, needs to be returned to property storage. We identified a space on the first floor, in the old sleeping area, that was 6 foot by 11 foot and would be a perfect size for a weapons room. The estimated cost of this change is $796.00, and can be funded from the Public Safety Building that was not spent last year. This change does exceed the original bid, but does not exceed the funds set aside for the project. RECOMAIEtiDAT10NS: To approve change order # 4 in the amount not to exceed $796.00. There are funds available in the account for the Public Safety Building that was rolled over from last year. ATTACH:~tENTS: Copy of change order # 4 submitted by Harrell Construction Co. October 2, 1996. ~~ RECEIVED 61' CITI' MANAGER: ~~~t AGENDA ITEM NO. F ~SETZER'S JACKSONVILLE OCALA 8030 PHILLIPS HWY. 2535 N.E. 36th AVE. JACKSONVILLE, Fl 32256 OCALA, FL 34470 (904)731fi100 (352)732-5486 HARRELL COUNTY tJUMEER: 1 ~ HRRRELL CONSTRUCTION CO. L 3948 SUNHERM RD 0 SUITE 8 T JRCKSONVILLE, FL. 32217 O serz~~s Pa soar 2.no JACKSONVILLE. Fl ]22n-A2]0 NVOIOE MIMBER 0996-3378@ ~CEIVED @9/ 1 °i9E'E S E P 1 21996 TERMS: NET RECEIPT OF INVOICE S H 185@ SEMINOLE RD P ATL HCH T RTL BCH PUBLIC SAFET O SALESMAN CHIP OTY.OROER OROERDAiE... PURCWISE~ORDER'NO.'tf~R ?`BiLY/W:O.NUMBE @7/c6/96 31881 MODEL NO. ..:DESCRIPtION ~~ ~.-.SERULLNUMBER:~~,~r~':~,; ~OTYSHIP 1 9/@9/96 BOHBY ".OTY'&D".ISUNIT: 2 MRTIBDNC 2 0 498.0@ NET 996.0 FRIGIDAIRE 181 T/FREEZER - REFRIGERATOR - SERIAL S 134@5 @@792 „y.,; ,, .. :.' , ,.~ . .:~~ ,. .,:La,.,:a . .. ... YI :Fi ~. ....L: I ..IL n, :q .. ...c. nnEl ec::; . .. : ~: vJ1 av:r".. ~-- AMT / D~ d.7'~ 108 q~o0 CAT /x> ..~ ~,1- ,. .r.. :ai• .. . '1 -ro. MQr, t~ Super . ; GlH .. . 6L # ~ &tcb Dele B/~dl ~ _ (~ ~_ _ CMcM Dale ITEM TAL 996. 0i TAX 64.7 TERMS: NET RECEIPT OF INVOICE. ACCOtM1T5 OELMDI1ENf ON THE 11TH OF THE MONTH FOLLOWING NVOK.E DATE ARE SUBJECT TO A 1 12%PER MONTN UTE GWi('E. APPROVED RET11f WS ARE SUBJECT 1 @61j/ ~ 7 : v .. ::. .... T/Q5 SALES INVOICE I$ SUBJECT TO ALL TERMS. CONDITK)•J5. AND PROVISKJN$ A$ NOTED ON REVERSE SIDE OF Sa:ES iNVO:CE. ~ETZER'S JACKSONVILLE OCALA 8030 PHILLIPS Hri Y. 2535 N.E. 361h AVE. JACKSONVILLE, FL 32256 OCALA, FL 34470 (904)731-4100 (352)732-5486 HARFtELL COUPJTY NUNbE(t: 1 S o HRRRELL CONSTRUCTION CO. p 3940 SUNBEAM RD SUITE 8 7 ,7ACKSONVILLE, FL. 32217 O SETZEIa'S PO BOX 21270 JACKSONVILLE, FL S22N ~d270 1NOILE NUMBER 0996-33715 •M1VICE DATE _ 09/10/96 ~CEiVED TEgMS: NET RECEIPT S E P 1 2 1996 ~ INVOIce 1850 SEMINOLE RD P ATL BCH T O SALESMAN CHIP OTY. ORDER "ORDER DATE ~~` PURCHASEONDER NOr ~~+`~-E1' ~ BA.. 'W:0?NUMBEfT 07/'26/96 3038E MODEL NO: ~' -'r DESCRIPTION ~- -. SERIALNUMBER~.'Y~ :'<. ~piY-$NIP~ pA'fF~ 1 ~ 9/05/96 `~OTY4/0? 1.UNR ppEp. BARON PRICE AAAOIpR~I 1 DU-800CWDE+ 1 0 255.00 NET 255.0 WHIRLPOOL b/I DISHWASHER SERIAL # 12810 ' 1 SF-365bEY 1 0 625.00 NET. .625. 0i WHIRLPOOL 30"GAS RANGE ~ ,...~ S/C SERIAL # 4'3387 ,_. , 1 KCDb-'250 1 0 65.00 NET, .. 65.0 KITCHENAID 1/2HP DISPOSER SERIAL # 33102 1 H7c5-300-30"COLOR 1 0 89.00 NET 89.01 RRNGRIRE CONVERTIBLE ' DELUXE HOOD iuC~ CAT-~~r?- AMT Pro. M~i/ ~~ - t"H ~ ITEM OTRL 1034.01 Artlt TRX 67. 2 GL ~ .,.h ~ Batch Date 1 .rk # _ Check Date~_ TEgMS: NET RECEIPT OF INVOICE. ACCOUNTS OELINOUENT ON THE i ITN OF THE 410HTM FOLLOYINIG INVOICE DATE ARESUBIECT i0A1tljY, PER UONTHUTE CHAAOE APPROYEDRETURN$ARE SUBJECT 11fA+ o TO A NAtIDLING GIIARGE THIS SALES INVOICE IS $UBJCCt t0 A:~ i E RMS. CONDR IONS. AND PRDVISIONS RS NOTED ON RE VEf45E SIDE OF SAILS MvOICE .~~..~ page 2 of 2 9. Delete Twa (~> 306© doors in hallway. (f 474.@0> 10. atltl door to Dorm P.o oe. f 237.00 tl. gdtl door to closet in hallway. f 237.00 12. Delete door fro^ Mens Bath to Day Room. 13. Cabinets/Vanities (allowance 54,550.00-act~~al cost f3, 393. 00) 14. Temp. Power by atlantic Beach 15. Relocate dr:nNing fountain Contractor OHBP Total credit (f 237.00) (f l,ls7.e0> (f 22s.00) f 165. @0 (f 1,s46.00) 232.20 ( f 1 , 760.20 ) Uper ar_ce of once of these proposed changes, a formal chanoe if vc•~ ha.~e ~-.v c~.~e st:ons, please feei free to cal;. Harrel: Cc-. <_. `. r~,:Ct:er Comoa r.v, Inc. Pre ;ect Manacer HARRELL COI~ISTRtICTIOI~I COMPAI~IY, IrIC. Aug. 27, 1996 City of Rtlantic Beach 800 Sewinole Road Atlantic Beach, F1. 32233 Rttn: Mr. Don Ford Re: Public Safety Adtlition/Renovations Dear Mr. Ford, The following are requested changes in the scope of work for- the Public Safety Addition/Renovations. 1. Reduce wall heigth of ceramic tale in all Gathrooms from 8'to 6' & substitute pre-fab shower for b!ri It-in shower. (51460. 00) ._. Ads closet in bathroom No. ' .+. Add air handler closet. 4, Delete pantries in kitchen and add one built-in closet. S. Add one fl) refrigerator-allow. E-,. ~u*-nish LP oas stove in kitchen :n lieu of electric. (Included ir, A'1nWanre) ?. Add roof tlormer/vent to East roof e]evatlOn. A. Chanoe 6070 door in masonry wall to 3070. S 372.00 t 480.00 Et 352.00) s 500.00 S P0. 00 s 560. 00 is 194.00) S44ti SnnLr•.ua li~~.ul. Suer N •.l:rrk~rmrillr. I~Inrul.i,2237 • i'1l)-;I 2f',.~:>.Sltt . Fas 11104) 262-3-31, 1. Changes per letter dated 8-27-96 iters 1 thru 15 Credit ( f1, 780.2@> .... Rdd closet between existing kitchen and dining area. Rdd f1,110.00 3. Install new VCT and base in existing kitchen Rdd L 132. @0 4. Replace door @ East end of existing hallway with door re~aved froe existing bathrooe. Rdd f 65.@@ 5. Install new s. c. wood door in life guard office to replace damaged door. Rdd f 122.00 6. Increase appliance allowance. Contract allowance (2,000.@0-actual cost f2,161.95. See Setzer's invoices attached. Rdd S 161.95 7. Extra cost to saw cut 4' wide opening in wasonry wall with filled cells to be do~ualished between existing bath and hallway. plans for existing building showed wall as a wood st~_id wall. Add f 364. @0 6. Extra cost to saw cnt and break out existing slab for new bathroom. F']ans for existing b~_ii lding showed floor as a 4" slab with welded wire mesh reinforcing. Actual slab was E" with a double mat of 5/B" re-bar. Rdd f 23@. @0 ----------------------- Total net add f 404.75 CHANGE ORDER AIA DOCUMENT G701 PROJECT: (name, address) TO (Contractor) Unlnbutlon lu OWNER ^ ARCHIT[C7 ^ CONTRACTOR ^ FIELD ^ OTHER ^ 7CITY OF' ATLAI7TIC BEACH 800 Seminole Road Atlantic Beac1T, FL I 32233 CHANGE ORDER NUMBER: THf1EF. INITIATION DATE: 10-02-96 ARCHITECT'S PROJECT NO: CONTRACTfOR: public Safety AdditioT J CONTRACT DATE: 04-09-96 1'ou are directed to make the following changes in this Contract: PLEASE SEE ATTACHED /~~~ • -• ~~\] ~T 971 f. ,I~'~L` .v ,, 1996 building and Zo~~ng Vnl salal until signr:l by bnlh Ibv (honor anti ArcF.u:~t 1. S;I;nalu:r of Ih:~ (n:.; rd: for mdu alrs h:s ag«~:•nA•nl hrn•sctl h, ux iudmg any adpnlmcnl m IhC Conlyd<I Sum or Cunirarl iune. The ungmal !(nni:d<I Sun,l 1$DGifJI>Yi.$EE E91:It+)p 76111C]79f1 was ........................... $ 1 90, 219.00 Net t hanec b, pmcu msiv aulhur;[e(I (.hang(• Orders ................................... b 7 , $88.00 n,e a t,l,l,al . Jum; xxwwxx37xwxlx>wxxxxl ,)rinr in mis a,ange order wa........... s 197 , Bo7 . Do The ~Cun trnU June xxqflpi}(Igq(i~<jj•$~/~r~i(,vill by (incrcascdi I~(~~Sg~1~~~1X 409.75 by Ihi, Ch,inge Order .... ... ............... .......... $ The nev !(.unl: u: I Sum! !9S SF~141ER9C IX7~txt~~Zs~A mt lu(Lng Ihu Change UrsJer will be .. - 5 19B , 21 ] . 75 ' Th(• (lu:IrdU I;mr •.,dl 6c Pnrrrdscd::dccrcascd) (unchangcdl b) ( 1 Da}'s_ '. ho Ualc ul Ju bzLU,l;nl (_umplclion as of the dale of Ihis Change Order Ihereforc is AK(:I IIIi( I Address Y,1' Harrell Construct Co Inc CONTBACTOF 3948 Sunbeam iid. Ste 8 Address Jaclcsonville~FL 3225732257 NY Authonzed: City of Atlantic Beac}i CWN R 80 Seminole Road Address Atlantic Beac1T. FL "223: FtY DAIi OAT[ OAT( AIA DOCUMI M17 ('Ol CIIA tiL( ()RDiR AI'RII ?97R [DiTiOS AIAA 8 7978 n~~ n.~~sv ~. ~ .,.~nr nr avrnmrx rs: ~~rso vnuc dvr ~'sr wn~:nvr m~ n(' ,m r. f.701-797R City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: Request to approve change order # 3 SUBMITTED BY: John Ruley, Fire Chief ~~ DATE: October 8, 1996 BACKGROUND Throughout the addition and renovation project for the Public Safety Building there have been several credits and expertditures that have not exceeded the original bid price for the project. There were several unexpected extra costs in saw-cutting the slab in the existing bathroom and saw-cutting a wide opening in a masonry wall. We did not anticipate these problems when we bid the project. The cost over and above the contract is 5404.75. RECOMMENDATIONS: To approve change order # 3 in the amount of $404.75. There are funds available in the account for the Public Safety Building that was rolled over from last year. ATTACHMENTS: Copy of change order # 3 submitted by Harrell Construction Co. October 2, 1996. RECEIVED BY CITY MANAGER: %~~_ AGENDA ITEM NO. 7E C rte-/ of A-r~a,~n~ nEau~ _. ~;~;) S F M ~ n1 v;~E I~OA i7 A7 Z~N-r-IL r~=~k N, F~ . 3 X33- S~/v ~ _. KF7Tti/ CA-2L L~JAU~c~Z , C~LZ2~~ _.. ~~~~ S 430/42/7 C~J27tN~4T D/Z , - C7 cA2 ~/-BIZ-L ' _ C,J~T~+~ZEC~2r_-T Dv~'~ ~ Tlrvlc /t~iv~/~~tFMcn> - -- _ r~Qv (3Lcr~ c.~l ~+ my-' ~i=4U-i /N~~ Tvi3 /a--r r'~~S~v(~r4r _N(c~(-} ~S[.r+>>o~. L4~•!r> 71~ /niG2~S/n/C~ D~rha,~DS __IJPU nl m Y l~J0,2X f}-S a !'2/-~L i ~G ~ n/ c~ X42 ~ s i - --- -- -- -L /1')r~S i (~ =S l Fin! _ ~2 0/-~ T}~-~ ~c~LT v2,q.L,¢~.rs (-~ DV IS U 2`; ,30A-2~ ,q iU 3~T}-~-F LJ 02K O ~l Tt-F-+~ ~/-725; ~ C~~ ~ i ~ P,2 o,7~c T. ~ f>~ cJC ~2cc}TL `i ~,J~Y~ i - =~-y~~ 7D C'4 SAP 191996 0 ~S I$ 8 I 8 R i8 ~ j81 'I 8;8 ~i~ ' g ~~ !g io ~ io i~i I I~ z F . ~ N ~ I ~~pp N~ . 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'~ !5 4' `` ~ ~_ I ni3, I e ~ ~.- o. <.S JI I Im' ¢'O l~- _~~ :~ ~~ v; C V ti ~ ~ C mI w 6 O u e E a c C q vi u y q y6y ~ ~ G O ~ 5 U (~ Z N V F H poO H 3 ' O tl u O a ^~ '~ Y '1 ti 8~ O x _~ o~ M ~i r n.. rc .~ F w H > 2 C O O U ~o Y < u ~~ w Y Z F ~~i V ~ F c do 41 N V1 Y V 7 ~I 1 Q W m g 2 O m f ~~1~~~1 ~ ~ ~ W U I a ?( W 0 0 y ~ ~ a ~ ~I ~ H V m V .~ ql aI .. ~ QI ~I = CI ¢~ tiI ~ L. 2 f~ W 1 ~I ~?~ cl ul ~ I 1-!I ~I ~I F W 0 U CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Recommendation of Award to MGA Construction Inc., for construction of the Bikini Beach Sewer Extension SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director "` - -~ DATE: October 8, 1996 BACKGROUND: Bids were received on October 3, 1996, for the construction of the Bikini Beach Sewer Extension, located off Mayport Road, hear Water Treatment Plant No. 4. The following bids were received: MGA Construction, lnc. $ 16,947.70 Certified Environmental Services, Inc. $ 17,607.92 AA Septic Tank Service, Inc. $ 20,047.61 All bidders submitted the required documents with the bid packages, including a 5% Bid Bond. References have been checked on all bidders. The Base Bid includes a ten percent 110%) contingency. The low bid is within the established budget. RECOMMENDATION: Approve the low bid of MGA Construction, lnc., for the Base Bid amount of $16,947.70.which has been budgeted as part of the Capital Improvements Plan as City Project No. AS9601. ATTACHMENTS: Bid s^~~~~~~~ REVIEW'F,D BY CITY AGENDA ITEM NO. '~Ti McLaughlin•Troughton 6 Asaociatea, Inc. Y~MIIMYM'~ fMpM~tIWA IdAIN OFFICE RORERTK SOLOMON 3t02 SAWGRA$$ VILLAGE CIRCLE PONTE VEDRA BEACH. FL 32082 (~12]Jd600 190X) na t 1 % FAx April 23, 1986 City Cf Atlantic EF=1cl-~ 1100 Sandpiper Lane Atlantic Beach. FL 32233 Attn: Tim Tewnser~d RE: GRAVITY FLOW S'iSTEMS WEDGEWATER SIE\'E ATLANTIC BEACH, FLORIDA Dear Tim: We are pleased to quote to you the following Gravity Flow Equipment. Item A. 4 - Model W501-F-060 Wedgewater Sieve(,s) completely constructed of 304 stainless steel. Each unit shall be fed via a 10" inlet and discharged by a 12" cutlet. Each unit shall h:,v a caL:aci*y of O.S7 t1GD. item e. 4 - 10" diameter 125lS R.F. S.G. mild steel flarlaee. for nutlet. 12" diamet._•~, 125x R.F.S.^. mil!.1 p,Tei•1 `.~~~ L+utlet. Item C. .1 - rr.•or, tilements w;tl. O.OR~~" nornioal slot ;,pe~.-:,:us. IIia 11 (,'. ~I, :I~ iP ..5~~ .~ligi .Fi 11 _'j111Oi' ~. 11, 17-.. ..~.. a, .,. I ..Lt.i{It of (-1.t :.i ~....- _t~c; _.. .tl =r. _'.. _ -. _ ;]I~r JV ~~1 r+,• ... I tel11 _ f`.r 9n1 f- ~~V f11 GF ~~ S~~o1 rP!]II1rF- _-_ ~. ..gl<_ ;,Q CGRI(.1g1.- 3(t't r.' 1. _.+:1 n~_ affa e; ;~~_ :~f rrd`= ~V.nl..',t~ .t. c. .- I,. I:1`n!.!_aio- tJ I.._ .n'i .- ~q^ a~.<.'i ti I_ ~.t t.. , ., .I .I. ~-1. :u: r.i~ .. ~ L ~ ,.,~ r.. .~ .yltl. ... ~_Il l ~ _ I9~ ? 1, fir' ~'c_ ...} ~ il, .. ,ter-._ - .. rls. dot,'t IiFSiCat~ t0 C-%. _`, aCt ;I,. g:~gj_ rFaar d~:, ~~/~, (IJED J~'1'~-/ Fchert t:. Snlon~~ r~ ERNIE B. TROUGH; O:J JOHN HARWARD 12120 PILOT COUNTRY DRIVE 56]]B FOX HOLLGW DRIVE SPRING HIIL. fl 3X610 BOLA BATON. FL 33X% (b t 31 9%-]BIX) q0]7 30 0820 LP%Ibt319956: ~i FAX ItW) 700950 CI7'S" of ATLANTIC BEacII cm' covrrusslo~ ~IEETL\c STAFF REPORT AGENDA ITEM: APPROVAL OF "fHE PURCHASE OF FOUR (4} WED(iEWAIEK SCREEN ELEMENTS FOR 515.200 SUBDIFFTED 61': Robert S. KosoyDtrector of Public Works Tim Townsend'Utilitp Plant Division Directo~ DATE: September 26, 1996 BACKGROGND: The City has at iu sewer plant four screens that remove debris from the raw sewage as it enters the sewer plant. These xreats are made of stainless steel. They are 10 years old and have corroded to the point of the need ofreplacement/repair. Due to the unique design of these elemenu it is very hard to duplicate their replacemrnt. Their design, as the design of other xreening manufactwers, is of proprietary origin. The manufacturer is represented solely in Northeast Florida by McLaughlin-Troughton aad Associates according to Mr. Bob Lubinski from Gravit)• Flow Systems in Jermyn, Pennsylvania. By purchasing these screen elemenu and then localh• repairing their holding uaiu (boxes) the City should save approximately S 10.000. RECO.~I!1fE!~iDATIO\: Purchase of four (4) screen elemenu. ATTACHMF,\TS: Copy of Proposal RF.VIEN'ED BY CITI' ~7A~AGF.R: AcE~DA n"E~I ~o. 7 ~ WITNES SEi: BOARD OF TRJ ST EES OF THE INTERNAL IMPROVEMENT TRUST FVND OF THE STATE OF _ FLORIDA Or'rgzna S:gn~[ure ISEALI yp~ Pr7inte-7i Nam-~ Wuness BY Caro yn T ompson, Sem oz Management Analyst II, Bureau of Land Management Services, Division of State Lands, Agent fcr the Board of Trustees of [Ae O rl g:nal Srynacure :ncernal Irnp ro vemen[ Trust Fund "GRANTOR" Type Prance Name o~Nl tmess STATE OF FLORIDA COUNTY OF LEGN The Co regoi ng ans[rumenC was acknowletlged before me this tlay of , 19 , by Carolyn Thompson, Senior Management Ana yaC II who sa persona y nown to me. APPROVED AS TO FOPM AND LEGALITY: otary uu u 5 State of Florida a[ Large [COrney ype rrnte ame o otary u rc My Comm ssion Expires: Commission Ho. WITNESSES: Oragr na Srgna[ure Tne City of Atlantic Beach ISEALI Grantee BY On grna Srgnatuze o Executznq Aut outy ype Pn n[e Name o Wl mess nginai igna:ure y~rinte~Hame~ Witness STATE OF Florida COVNTY OF Uuval Type Pu n[e Naare o Executing Aut on Ly Ha yor Trrle of Executing u "GRANTEE" The foregoing ins[rume r.t was acY.nowwledyed before me this _ tlay of 19 Oy w~j s/are pe raon~~ me a~wi~~o ui ~t~e an oath Hy Corm:ssior. Expo cs: I:o[ary F~Sic ISIS.- Commissicn Nc. Type Prince Name o Notary Pu u State Of a[ Large .^LS :ns'r'.:meat ?r~Yar_.. ~.]•l: a'. SCG*_ dni: ,._ ..dn !9a::a ~:emenf .. .r'~'_:Btl )!(: ~~: =_~.. _,:'i°_r^^O_: GNTY _G3MERGEC ?.A.Y~$ ASEMENT This mcdif~cation ~` the Sc-ie reigr,cy Submerged is nds easement is entered into this 22nd day c_' Aue_ust, i9 96 by and between the Board of Trustees of the interna: impro•~ement Tr•st Eu~ of the State of Flozida ("Grantor"), and The Citp of P.tlanti r_ Beach ("Grantee"). WiTNESSETH: WHE?EAS, _.. tce day cf November 19 62 the Grantor did grant to the Grantee, that certain SovereignCy Su~erge~nds Easement No. 2625713224-1E) to be effective from November 12, 1962 (the "easeme r.t") a WHEPEAS, tce Eas erne a was recorded on _ May 1?, 1965 .in Official Pero rds Book 5955 Paye 276 Public ecok~~' Cuval County, FiGrida; and WHE?EAS, the Grantee has requested that Grantor modify the Easement end ;rar,tcr agrees to r,.odify the Easement. !. tea, THEREF.RE, t;.e Gra r.tor and Grantee agree as follows: 1. ': he Eas e:cent is hereby assigned from. the effective date of this mcdified easement. 2. All of tha original terms and conditions of [he F:a semeut shall remain in full fcrce and effect and binding upon the Grantee throuyhout the terrt~ of the easement, except for the following: Yan7^l9. The legal description. cf the F.a Bement area shall he chanyed to ]ca.i 3. The Grantee, at its cwn expense, shall record this modified easemcnc in its entirety in the public records of Duval County wrthin fourteen (14) days after receipt, and shall provide to t-Fe Grantor within ten (10) days following the recordation a copy of the recorded modified easement docume;rt in its entirety which contains the Official P.ecords Book and pages at which modified easement is recorded. F:r.e cuted on the day and year first above written. f451 I'yF1g1FRKlt ~aF~, .a2 Lawton Chiles Governor CERTIFIED MAIL RETURN RECEIPT REQUESTED Virginia B. Wetherell Secretary ~(~f AUG 3 01996 Marjory Stoneman Douglas Building 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 N O T Z C! Your sovereignty, submerged lands easement legal description has been modified and assigned. An easement instrument is enclosed. It requires acceptance by notarized signature by the entity shown on the signature page (two witnesses). Puzsuant to Chapter 695, Florida Statutes, the names of the person executing the instrument, the two witnesses, and the notary public must be legibly printed or typewritten directly below that person's signature. Please execute and return the enclosed instrument within 19 days of the date of receipt of this notice. Aself-addressed prepaid envelope is enclosed for your use. Upon receipt and acceptance, we will transmit the modified easement instrument for final departmental execution and a fully executed copy will be provided to you. Your cooperation and assistance are appreciated. If you have any questions regarding this matter, contact Pattie Scott at the letterhead address (directed to Mail Station No. 130) or at 904/488-2291. Bureau of Land Management Services Enclosure Department of Environmental Protection "F'%utc:L Copse ~'.r Cu:C ~•t~%rrage HonJds En.~rornu-nt and h'uLnJ.' Resou rCPS~~ pnnkd orr ree~ekd pope. CITY OF ATLA\TIC BEACH CITY C011itISSIO\'.1fEETI~G STAFF REPORT AG1:NI)A ITEM: Modilicd Sovereignty Submerged Lands Easement for the Florida Uepartment of Environmental Protection SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director DAT]-: September 30, 1996 BACKGROUND: On November 12, 1982, an easement was granted by the Florida Department of Natuua! Resources (DNR) for installation of an eHlucnt discharge pipe into Sovereignty Submerged Lands near the Navy propem~ in Mayport. The easement named Buccaneer Services as the Owner. We have recently received a letter received on August 30, 1996, from the Florida Department of Envirotmental Protection (FDEP), who bas taken over the duties of the Department of Natural Resources (DNR), regttesting execmion of a Modified Sovereignty Submerged Lands Easement for the following reasons: 1. The name of the Owner should be changed from Buccaneer Services, Inc. to the City of Atlantic Beach. A stuvey in 1992 shoved the effluent discharge pipe is in Range 29, not Kange 28 as w'as stated in the original easement. "Plus is a minor moditicatien and gill not change the intent or leealit~ of the easement. "Chic situation has been rc~•ie~s"ed with Mr. Alan Jensen. Cih~ Attemec. RECOMMENllATION: Authorize the Mayor Fletcher to execute the easement, and the City Clerk to witness and nutarim the casement. The original will be mailed back to FDEP for their sienauue. l lpon FDL•'P execution, thec will send the original hack to the C'it~ Clerk fir recordin¢ kith the (',~unn " ATTACIIMI:NTS: ('opc of \Aodif icd Sovereignty Submerged l ands liasemcnt for the Florida Department of 1{nvimnnuntal Protection and memo from FDEP. REVIEWED HY C'IT'Y MANAGI;R:~~~ AGENDA CfEM NO.Z ORDINANCE NO. 80-96-59 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 22, BY ADDING A NEW SECTION: SEC. 22-3. VOLUNTARY COLLECTION PROGRAM FOR TRUST FUND TO HELP THE NEEDY WITH ATLANTIC BEACH UTILITY BILLS, AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED by the City Commission of the Ciry of Atlantic Beach, Florida as follows: SEC. 1. Sec. 22-3 is added as hereby written as follows: SEC. 22-3. Voluntary Collection Program for Trust Fund to Help the Needy with Atlantic Beach Utility Bills. The Director of Finance shall set up a trust fund each fiscal year to accept voluntary donations to be used to assist the needy to pay Atlantic Beach Utility Bills. The Ciry Manager and Mayor are authorized each fiscal year to contract with the social service agency who administers JEA's Neighbor to Neighbor Program to administer Atlantic Beach's program of assistance. All guidelines for the program will be set forth in a contract with the administering agency, said contract to be renewed on an annual basis. The contract will be approved annually by the Ciry Commission. Passed by the Ciry Commission on first reading this day of nctober, 1996. Passed by the City Commission on second and final reading this of .1996. Lyman T. Fletcher. Mayor, Presiding Officer ATTESTED: Approved as to form and correctness: Maureen Icing, City Clerk Alan C. Jensen, Esquire City Attorney day ~D ORDINANCE NO. sa96- sa AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTII.ITIES, SEC. 22-27.1, ITI'II.iTY DEPOSTI'S, BY PROVIDING FOR THE RETURN OF DEPOSTfS UNDER CERTAIN CIRCUMSTANCES, AND PROVIDING AN EFFECTIVE DATE. BE 1T ORDAINED by the City Commission of the City of Atlantic Beach, Florida: SECTION 1. Sec. 22-271 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "Sec. 22-27.1 Utility deposits. (1) A deposit representing two (2) months' average charges for utility services, i.e., water, sewer and garbage, will be required for all new utility accounts. Upon termination of utility services, the customer's deposit will Srst be applied to any balances owed on their account. Any balance remaining will be refunded to the customer or transferred to another account upon request of the customer. (2) The deposit of any customer shall be refunded with interest at the rate of three percent (3 %) per annum after twenty-four (24) months from the date of deposit, provided the wstomer is current in all payments and has timely made all paymenu during the preceding 24 months. If any automer becomes delinquent in payments after his deposit has been refunded pursuant to this section, the city may require an additional deposit for service to continue. " SECTION 2. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of , 1996. PASSED by the City Commission on second and final reading this day of 1996. ATTEST: MAUREEN KING City Clerk LYMAN T. FLETCHER Mayor, Presiding Ofticer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney CITY OF ogtla4rtic b'eculr - ~Fmtrdcc __ __ °.i.~1'w. Memorandum Date: October 8, 1996 ~l j~`~ ~/ To: Jim Jarboe, City Manager From: Ann Meuse, Finance Director Subject: Utility Deposits -Amendment to Utility Ordinance MW S6\11\OLE NU4D A r1.A\TiC BEACFI, FWIUDA }2233 _Vi5 TEI.F1'FfU~E IWI01 241 _tg00 kA1i 17W1 2r7-!8115 The City Attorney has prepared an amendment to the Utility Ordinance which will allow the City to return utility deposits with interest to the utility customer after two years if the customer has had a good payment history. The present ordinance addresses the requirement for a utility deposit when service is initiated, but does not provide for the return of the deposit until the customer discontinues service. Prior to 1977, the City did not require utility deposits. If the amendment is adopted, customers who have a deposit with the City and who have not been delinquent for the last 24 months will have their deposits credited to their account with interest. .,` ivN~ t ~-Tt'wMQbliht R~PPtO ~~' ~~ c~ e ~ _Z~ Y No R~a,e~s ~_~~ ,. ;i . ~~~~ :,, ,, i; ,~ ; .~ --. ~~ ~~. ~%~,`~.. .~ .. ,.: ('Wp~No t~~~leci, Masi of T~~~1i~ s 0 =~ Sea oR+S Sea ORT3 ~~ I~ ~y ~ ~. ~. ... _ }. y ~3 ' I. No R~aa« s ,.. r~ ~.: ~,~.~ '_ ~ _ \ ` Tuto,lly ~vtieQ ~ ~. _ ~..~~: a• Lam. "~~ -._S._~ _~`•.i• . 6~c; e a ; ~ s~o o A+s 2n scooATS /` `,. . ~ ORDINANCE NO. 9 5 - 96 -68 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 5, BY ADDING A NEW SECTION Sta 5-8: Parking of aailboaWtatamarana allowed by permit only., AND PROVIDING AN EFFECTIVE DATE. BE fI' ORDAINED by the City Commission of the City of Atlantic Beach, Florida as follows: Section I. Suction 5-8 is added as hereby written as follows: Sea 5-8. Panting of aailboaWatamarana/vaada oe the bath Any oerson who par c a cailbo t or atamarnn in VIO a„on Of hia pr iR m ' ~ F?~ieCt to hayinY said ~~ 1 catamaran O(O I~er yesq,l towed of t_he owner's expenaP Passed by the City Commission on first reading this th day of , 1996. Passed by the City Commission on second and final reading this day of 1996. Lyman T. Fletcher Mayor, Presiding Officer ATTESTED: Approved as to forth and correctness: Maureen king, City Clerk Alan C, Jensen, Esquire City Attorney C17'Y OF' A'PI,ANTIC BEACH STAFF REPORT SUBJECT: Sailboats/Catamaraas Left On The Beach SUBMITTED BY: J. Campbdl~ DATE: Ill-O~-% For several years there have been many sailboats/catamanos left unattended on the beach, moady in the duce areas. These boats have become buried in the dunes, and have a huge amount of Sea Oats sad Sea Grape Vegetation growing up arooad thew. The owners of these boab un not remove them from their present resting places without cawing major damage to the dunes and the state protected vegetatioa. Tn the case of a major storm, such as a 6urrieane or tropical storm, these boats have the possibility of beeomiag huge dangerous projectiles, being propelled by say major wind. As of the cad of September, there were 12 sailboata/tatamarsms hdt oo the beach. The state does sot require say type of licensing or permitting of this type of craft, therdors, it is often impossible for the police department to determine the owners. The present city ordinance does not albw for the Police Department to cause the removal of these from the beach, in order to diminate future damage to the dunes and vegetation. RECOMMENDATION: Therefore I recommend the passage of the tollowiag ordinance rcgardiag the issaanee of permits to allow sadboaWutamarans to be left on the beach, is allowed areas, with a time limit after which they must be removed, and other restrictions ss may be accessary and reasonable. ATTACHMENTS: Photographs REVIEWED BY CITY MANAGER: AGENDA fl'EM: L a 4 § 21-27 ATLANTIC BEACH CODE city manager: {~Sa (0 Renetual or transfer ofpermits. A holder oC a valid permit from the previous year shall be ntitle,,ttri'to a new residential parking permit Cor the current year upo ~' submission of evidence to the dizector aC finance or his designee that the kwlder is still qualified far the residential parking permit. For the purposes o[ thin ProB<'am.aa annual year shall be comprised of the dates between January 1 and December 31. The hokder of a valid residential parking permit shall receive a new residential parking permit Cor the purpose oC transferring the same to another quslifyiag vehicle upon completion of a new application -- - -- (g) Uae of residentiaf parking permits. A parking permit shall not guarantee or resa~e a pazlcing space nor shall it excuse the observance of any traffic perlsiug regulation. It shall be `:,: a violation aCthis section for the holder oC a residential parking permit to use said permit whm the permit holder no longer fulfills one (1) or more of the applicable provisions of this settisa. .-. It shall be s violation of the section for any person to represent, in any Cashion, that a vehi9s :.. is entitled to a parking permit authorized by this section when in fact it is not so entitled. Ths ~~ display of a pazling permit on a vehicle not entitled to such a permit shall constitute s violation of this section. It shall be a violation of this section Cor any person to duplirate ar ,~ attempt to duplicate a residential perking permit or to display on any vehicle such a dnplints.~~ parking permit. It shall be a violation of this section for any vehicle to park in a deogoated -'~!. permit perking space on a residential parking street without a valid parking permit issued h1 ': the city. (hl Ywlations and penalties. The parking of any vehicle in a manner contrary to the residential parking provision established herein shell be subject to the penalties and iaws provided within the Code of Ordinances aC the city. The use of any residential pazldnB Pam - in a manner contrary to the provisions established herein is prohibited and the same u declared to be unlawful in addition to those penalties dilated above, the city mene8er ar designee shall have the responsibility and authority to revoke the residential par]dng 1>~ oC any resident for the abuse of or use of a residential parking permit in a manner contrary ~ the provisions established in this section. Revoration of the residential pazking per°'tt of conviction o[ a violation may be considered just cause Cor denial of future residential psrlasi permits to such resident. The parking of any vehicle in a manner contrary to the residential parking provision established herein shall be subject to the penalties provided in section 21321 I1) oC the Code of the city, as set fcrth in the schedule attached to Ordinance 75.92.9. (i) This selion is repealed effective 12:00 mt ght on February 23, 1994. Prior to the repeal hereof, upon r 'ew by the city comaussion, t)~i~secCioa may be extended as deemed appropriate by the city ion. (Ord. No. 75-92-9, § 2, -24-921 , ~wv ~~. i° 1228 22 § 21-27 ,I,g~-FZ(; ,erlD MOTOR VEHICLES c ure or tenant therein, or who can demonstrate some other indication of exclusive right- " afaurPan`y' t or a portion thereof maybe desig- (bl p447$nation o(residenrral Parkrng streets. A stZee ion acting on its own upon Public ~ a residential parking street by the atY COn'miss ~ by residents shall n or upon request by residents, previded that any raga at least sow and heari B. clerk and tiled with the city clerk, signed by a ~ a petition form suitabie to the city ears of age or older who reside on the street or ment and notice to all p8~ n ~ (50) percent of all residents eighteen (18) Y _ /~°n of the street under mnsideratio~n. t o ~~ n ~C, the petition shall ba p1 parrs of propreed residential parlung oC the city commission. The commission shall ~ agerida of a regularly scheduled meeting rtian thereof as a residential parking (tea dxide on whether or not to designate the street or po ` ~, provided the city commission makes at least the following firidings: ~. j ~~ (1) It bea sufficient information to make such decision: - ~) 1~signation of the proposed residential parking street °! portion thereof is in the best iyts of the public health. safety. end welfsue: end l3) ~ ~~ fi~y (501 percent of the residents eighteea (18) years of age and older to be ''~ Lion are in ggreement therewith. ` alfeeted by said designs ion may. at rl• n of residential parkin8 s~r• The city commLSs ~„ . (~ ~ Lion as aforesaid or on its own motiokamug lic notice and hearin8. sn7 residential par ,:, srithdraw the designation of an existuig ^ i -_~, • o residential parkrrrg permit signs. Following the sty commissaon~idential ..;~,:,• (~ Posana t king street, Parking signs shall be erected daignaate a residential par rotors that curbside parking on the street is - . P~ street. The signs shall inform vehicle ope king pernut authorired by this section. retricted unless said vehicle displays a residential par marked to reflect an areg Additionally. each parking space shall be painted and/or especially for residential parking Permit only. Vehicles exceeding the boundaries o[ the parking spaces so marked will not be allowed. king permit must be a Y ermils The applicant for a residential par le) Residenriai parking p rmit is to be affixed shall be owned, leased, resident oC the city and the vehicle to which said pe or, in the case of a company car. issued to a reside~lC ~y coR pl~ng ~ 3pp~ication ther~Co~ sixteen (16) may apply for a residential parking Pe which application shall be designed to Provide the following %M~ prescribed by the city manager, _^tiz~. information: The name and residential address of nnci inapera~tor of thelvehiclen he make, dentaal address and driver's license number of the p P stration model and registration number of the vehicle. The dnver s T~ ~~ce or his designee finds must be presented w,th the applicetion. Whenever the directo rmit for the vehicle '~'- ter for a residential parking Pe that the applicant qualifies under this chap ant oC the fees set forth herein, issue described in the apPlir~tron. he or she shall, upon peYrn ascribed by the `.. one i 1 i residcr:ual parking permit m the form oC a sticker or other method pr § 21.25 b. c. d. e. r. ATLANTIC BEACH CODE In front of s public or private driveway upon complaint; Within fifteen (15) Ceet oC a fire hydrant; Within an intersection; On a crosswalk; or Alongside or opposite any street excavation or obstruction when stopping, stardi~ or parking would obstruM tralTic. (2) When any vehicle is leR unattended at any place where o~dal signs prohibit parking stopping or standing, (3) When any vehicle is leR unattended upon any street or right•oC--way Cor a period a( time longer than seventy-two (72) hours; (4) When a vehicle upon a street or alley ie so disabled sa to constitute an obstruction 4 traffic, or the person in charge of rho vehicle is, by reason of physical inPtry a condition, incapacitated to such au extent as to be unable to provide Cor its custodYar remmral; (5) When any vehicle is leR unattended upon a street or alley and is so parked illegtdb or the vehicle wnstitutes an obstruction to normal movement of traffic , (Ord. No. 75.82.3, § 10, 412$2) Cross reference-Establishment of rotating wrecker call list, § 21-50. Sea 21.26. Same-Towage and storage charges Any and all towage and storage charges reasonably due the operator of the garage arplse where the vehicle removed under provisions of this amide is stored shall constiWte a lis. against the vehicle. The operator of the garage or other place the vehicle is stored is herebf authorized to hold the vehicle until the towage wind storage coats are paid by the owner oftb vehicle, or, in his behalf, the operator, provided, that in no event shall the dry or any olfsar; employee or department o! the dty be liable for the charges and vests by reason of tbdr enforcement oC this section. (Ord. No. 75.82-3, § 11, 412$2) Cross reference-Charges Cor towing and storage, § 21-51. Sec. 21.27. Residential parking sticker program. lal Derinitions. fThe following terms shall have the meanings ascribed to them in thin section, except where context clearly indicates a different meaning:; Resiaential parking street shall mean a street or portion thereof where curbside psr~ is limited to vehicles properly displaying a residential parking permit authorized by ~ section. Designated streeu w()1 be enumerated by resolution oC the city commission and a from time to time by said body. Resident shall mean any person who resides is or pays real property taxes to the rity ~ real estate or on a structure approved for residential occupanry and who is the owner ols~ sapp. ~o. :^ 1226 (b) ~ sated ~ aotiee ai painap yb (50) alter. rdec eR W (e) F ~ timr (d) 1 ~L Puking tatritte, Addition kr ttsid~ as mark they should not be required to pay a fee for initial issuance or renewal 3. In section 21-27(c), the last sentence should be deleted. This line said that if the Commission voted to withdraw the designation of a space for permit parking, the withdrawal would take place 30 days later. There appears to be no useful purpose for this 30 day delay. 4. Unless there is some driving reason to do otherwise, we suggest eliminating the sunset provisions so that we do not have future lapses in the ordinance. RECOMMENDATIONS: If the City Commission would like to continue the Parking Permit Program, then they need to pass an ordinance establishing it. This report contains several recommendations for consideration as they consider it. ATTACHMENTS: Copy of Ordinance with suggested changes. REVIEWED BY CITY MANAGER: AGENDA ITEM: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Parking Permit Program SUBMITTED BY: David E. Thompson, Director of Public Safety DATE: June 2, 1996 BACKGROUND: The original Parking Permit Program was passed with a sunset provision. This means that it had a date by which it had to be renewed by the Commission, or it would no longer be a valid law. February 23, 1996, was the last deadline for renewal, and no one recognized it at the time to bring it back to the City Commission for action. For this reason, the Pazldng Permit Program is no longer valid. If the Ciry Commission wants to continue the program, then it will need to pass an ordinance establishing it. Since this was not recognized when the ordinance sunseted in February, the Police Department has identiSed all of the Parking Tickets that were paid for Permit violations since that time. Letters will be sent to each registered owner of the vehicles to let them know that their $15 will be refunded if they will contact the Department. Relative to the impart of the ordinance while it was in effect, it probably had the most positive influence on Tenth St. where there had been parking problems for many years. The peradt program helped resolve Tenth St. residential parking problems when there were few solutions available to them. Many Atlantic Beach citizens felt that this program entitled them to special privileges as citizens of Atlantic Beach, and they displayed their stickers with a sense of pride. Whether or not they actually used the parking spaces, they placed great value on the stickers and the'v symbolism. As a general observation, there were very few occasions when all of the pemrit spaces were in use. Usually, permit spaces could be found sitting empty during weekdays and weekends. In this respect, the permit spaces reduced the available parking for those people who did not have permits. If the Ciry Commission wishes to pass an ordinance establishing the program, then several changes are recommended: I. The stickers that have aUeady been issued in 1996 should remain valid through 1996. 2. The stickers issued after the passage of the ordinance should be provided based on proof of qualifications, but without aoy fees. After discussing this matter with the Finance Director, it has become clear that the administrative costs of processing the nominal fees is not worth the money. If a citizen qualifies and brings in the necessary documentation for a parking permit, then PASSED by the City Commission on first reading this _ day of 1996. PASSED by the City Conunission on second and final reading this day of _ , 1996. ATTEST: MA'UREEN IQNG City Cleric LYMAN T. FLETCT~Tt Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, NSQI~TRE City Attorney parking permit shall receive a new residential parking permit for the purpose of transferring same to another qualifying vekricle upon completion of a new application. (g) Use of reslderufal parking pernuts. A parking pcnnit shall not guarantee or reserve a parking space nor shall it excuse the observance of any traffic parking regulation. It shall be a violation of this section for the holder of a residential parking permit to use said permit when the pcnnit holder no longer fulfills one (1) or more of the applicable provisions of this section. It shall be a violation of the section for any person to represent, in any fashioa, that a vehicle is entitled to a parlirtg permit authorized by this section whey in fact it is not so entitled. The display of a parkirtg permit on a vehicle not entitled to such a permit shall constitute a violation of this section. It shall be a violation of this section for any person to duplicate or attempt to duplicate a residential parking permit or to display on any vehicle such a duplicate parking permit. It shall be a violation of this section for any vehicle to park in a designated permit parking space on a residential parking street without a valid parking permit issued by the City. (h) Violations and penalties. The parking of any vehicle in a manner contrary to the residential parking provision established herein shall be s<tbject to the penalties and laws provided with the Code of Ordinances of the city. The use of any residential parking permit in a manner contrary to the provisions established herein is prohibited and same is declared to be unlawful in addition to those penalties dictated above, the city manager or designee shall have the responsibility and authority to revoke the residential parking permit of any resident for the abuse of or use of a residential parking pernut in a manner contrary to the provisions established in this section. Revocation of the residential parting pemtit or conviction of a violation maybe be considered just cause for denial of future residential parking permits w such resident. The parking of any vehicle in a manner contrary to the residential parlong provision established herein shall be subject to the penalties provided u~ section 21-38(1) of the Code of the city, as set forth in the schedule attached Ordinance 75-92.9." SECTION 2. Tlus Ordinance shall take effect immediately upon its final passage and adoption. (2) Designation of the proposed residential pazlcing street or portion thereof is vt the best interests of the public health, safety and welfare; and (3) At least fifty percent (50~) of the residents eighteen (18) years of age and older to be affected by said designation are in agreement therewith. (c) Wtthdrawal of designation of residential parking street. The city commission may, at any time, upon petition as aforesaid or on its own motion, upon public notice and hearing, withdraw the designation of an existing residential parking street. (d) Posting of residential parking permit signs. Following the city Commission's vote to designate a residential pazldng street, pazldng signs shall be erected on said residential parking street. The signs shall inform vehicle operators that curbside parking on the strcet is restricted unless said vehicle displays a residential parking permit authorized by this section. Additionally, each parking space shall be painted and/or especially marlted to reflect an area for residential parting permit only. Vehicles exceeding the boundaries of the parking spaces so mazked will not be allowed. (e) Residential parking permits. The applicant for a residential parking permit must be a resident of the city and the vehicle to which said permit is to be affixed shall be owned, leased, or, in the case of a company car, issued to a resident of the city. Any resident over the age of sixteen (16) may apply for a residential parking permit by completing an application therefor prescribed by the city manager, which application shall be designed to provide the following information: the name and residential address of the owner of ilte vehicle; the name, residential address and driver license number of the principle operator of the vehicle; and the make, model and registration number of the velucle. The driver license and vehicle registration must be presented with the application. Whenever the city manager or his designee finds that the applicant qualifies under this chapter for a residential parking permit for the vehicle described in the application, he or she shall issue one {1) residential parking pemtit in the form of a sticker or other metJtod prescribed by the cite manager. (f) Renex~al or transfer of pernuts. A holder of a valid permit from the previous year shall be entitled to a new residential parldttg permit for the current year upon submission of evidence to the director of finance or his designee that the holder is still qualified for tte residential parting permit. For the purpose of this program, an annual year shall be comprised of the dates between January 1 and December 31. The holder of a valid residential ORDINANCE NO. 75-96-11 AN ORDINANCE OF THE CI'T'Y OF ATLANTIC BEACH, FLORIDA, ADDING SECTION 21-27, RESIDENTIAL PARKING STICKER PROGRAM, AND PROVIDING AN EFFECTIVE DATE. BE 1T ORDAINED by the City Comnussion of the City of Atlantic Beach, l~lorida: SES"I'ION 1, The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding a new section to be numbered Section 21-27, which section shall read as follows: "Sec. 21-27. Residential parking sticker program. (a) Def+nitmns. [Ttic following arms shall have the nteanir-g ascribed to them in this section, except where context clearly indicates a different meaning.] Residential parking street shall mean a street or portion thereof where curbside parking is limited to vehicles properly displaying a residential panting permit authorized by this section. Designated streets will be enumerated by resolution of the city commission and amended from tithe to time by said body. Resident shall mean any person who resides in or pays real property taxes to the city on real estate or on a structure approved for residential occupancy and who is the owner of such structure or tenant therein, or wha can demonstrate some other indication of exclusive right-of-occupancy. (b) Designation of residential parking streets. A street or a portion thereof may be designated as a residential parking street by the city commission acting on its own upon public notice and hearing, or upon request by residents, provided that any request by residents shall be in a petition form suitable w the city clerk and filed with the city clerk, signed by at least fifty percent (SU r~) of all residents eighteen (18) years of age or older who reside on [he street or portion of the street under consideration. 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Sahrraiher leeliet ed(newlndte+: W cagey k eet o Yaavr. rir frfoln tarn ai rYh dlou ...: vti . ~... r. ,:m rnrr.mt thernF. tmd 1M aaiacrYer it raaM aaM aadnftaade ~ e(UrY epeerer. PrtNriaiy prw~~W if ,a.un Lr rL. e. rm of euy lera n dmaye to aehsctihn ax eyoee eNe. : ~. . / ~' ~' /' _. / , CIiY OF' ATLAV TI[' REA['H SLBSCRQiER (1N'\ E R TIT II" D~TF' NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALfTY OF THE ORIGINAL. THE FAULT DOES NOT LIE VNITH THE CAMERA OR ITS OPERATOR. .~~. it--~~ ~~ ii ~`"° ii \L__J/ ~~~i -•. ~,a,...,,~ ..~ +/p~ 1YnIQIrs AUGUST '9R fl P r) YSTEMS, INC. EF0000384 P. fr. BO.\ 49098 904-921-7722 .IAC/~S()A'Y/I.LE BEACH, FL 32240-9094 904-249-1461 FAJ- PROTECTIVE SICNALDVG SERVICE AGREEMENT 1:::~ l!:IU:}: VEN7 ~Me lir rq of 6epeiar 1Mr kl~ew A ~ 6YSTYarS, WC irerdter ciM'Cer.+rter at f'1 1'Y UF' ATLANTIC BEACH/ADELE GRAGE COMMUNITY CENTER 716 OCEAN BLVD., ATLANTIC BEACH, PT. 32233 W:"1\ EtiSETH: ihe[ !~ W reedrafetlrw r rwaeas iusrdler gedON iaie~, w pqe = M eq RMen ktNe lie psWS 4, .~ : r......rr ~~ IH.1.' mrrevars renl Orlps ~e~y e4M a.Ie:ASUVC: N/A r.oeuscfee tpen a rai W rrt~ er caw V k Ytle~ea w/ rirai.e4 r4[ tw terra et tlra fO+ar. r pules. w.. W ed W 1e! ekW erreY (ierNeRee refer}N 4 Y rirefl~el palwq tYetectlee $~ Syraf, rtir~ i trw~lten. ~! , ~rx.erllesx nM Ynrwe.n resewy t. rw.q dprr e.. tre sr.aser. pwbn t• c.r.n.r. SteW.4 urs reMres, ~a rn+dnH.. rdMe, reerere, tai. rows, yerp, urYly. eatileiee. wi.e M i etrr ~di aeedelA lietrAllR r ~r Y W SAerrle .: 34orecJre, ui .~ nrileR V fie tug sM cwillrw iaree4 ri W~J• of tli sp~rul, rYi wd e~elea, r per w7<>K array, vii tl,e rrrera~ tYl reri eefie eptesr n rrM rii ter lie peerrl p.~q et Cerwrler. a roeavis rwYy noaaa V ~q Cwtrrerw, r'a np~ R ate. w I~t.irnL drp.f s13.~ ~ ~~ ~~ rrr a 518.09 tires arY r Merce, t< 12 reYir er u. ru etwnln r yerelM r 6r ~ eRtarle f.....r d Wr eRe- aw AtlM esti.tnr twi•.tM.pe~.irtwtir6biirM4rlw tre ~My et 7~rroe lrlar.At[w rlbblit etrr4uWelier pnt., lr+alrer, he~sef Iia 6Wa1w Y pp ~' Ay iNree ettie rwdsllw Amp rtaW r^.rrr 4 ewMee r~rwM plr4 W r aTr c:NS ie. of 4r~YeNa Lrsi~ wfi rtlew Wr ep.twwt rr~ rterfeey nr~ Reelf Nr naeelw ptferr of w der d tri nurlee n yrvs. C. brriurtir stwr U pp, r Yilfw l~ u. a.p. er... g er».rw rrerawr, wrewb e~wl b i tmr, fees w1 ~: sercr..•rVe.e1 y ee}',rwYraerel rirlty. w r ^krf u lie q.leu er tis YMirlw er eerelce, er lY na+b A..6.R r w.W. ..u,.t ,.. xn. t W revere Y pith ~ drlee u Ceerttetr, ~ V IYe trte e.rsefiw tM lie trrstiW.. ettl'i ktreee Sieaier•r ::! r „rc: xror'r reenfl rUflre. ., ,,r urn.E OE eROrecnoN AccoDxr r: C238A '~r BURGLARY -.; Fili2~tiEl'PAD ~~~ SIF:DK- i_I:F.YP ') : rl .1 'F '4'YP D ^ ~ AMBUSH ~1 Z) ttl f.l Ir.) DrPORTANT "Ilr ryps~ uer wMaMS errwly teM~iws tier M caret rrlea ~ talr/ire Y arlr r Tli rygaw uer • asr~ete rer{rrei larar ke tt tie eariefaa w K W grta arrd w Msct et'... D. Ceeynry'r IleiMty/Drrlerr. of P'~eatler: Cw*~q Mu rl npree~ er wfw1: lY~ 1M if qwe~ rp rt k ew~n~rN w rMwn.wwN: w Ura rM mre..R prve~ wy lea of Yuyuy. ieiLq, !k, er efir+rlre: r lia W rywr r~ Y i erre praW tie pMediw hr vita N h ra.oer ar rreeML seiraM.du..l.y.r r r0.ee: list W w~erp W rb r npeeteteflr t srafrfW, rrW rr.e~er w ry nap r•ee..lwr er ..+rllsr. syrerrN er ~A Sei.efer Iruer Nir.r;ee: laa ~ r rt w iar•- tiet niwfer or i At e( w r rac=e ra wbcrr9~dr pedrer er u W ea~rr tier.eF r tYt e>•eufr W rW M r/eRat• i H Wr •~ar. prUtli~ pe~tlir If .,.a m MrM~p ..r farts ra'r,+r ~ iiwy Y Ik eves d ~ Iw er rays u wiwM rr ~qwe eM. .A P SYSTF,MS, INC. ~ ~ ,:: c::~}sesurnT DER Tmli DATE ~~: ~u7-SsonnSqq ~' ~~LuL~P'`~`uc/O PROPOSAI. .qP S1STEdLS, GYC. , P.O. BOX 49098 JACIiSOi~IV1L1.E BCH., FL 32240 904-721-7722 904-249-1461 FAX Propocal Submkted To DATE: 9/17~9G 67.17'6 CERr7F7UT10YEFeeMJu \\'ork To Be Performed At llama. CITY OF ATLA~7TIC BEACH/fIMh1Y JOILtiSilxk Sheet: 916 OCEAN BLVD. (]ty,Sl',Zip: ATL.~NIIC BEACH, FL J2233 Phtma:247-5828 Wt h.reby propose to famish the materials end perform the labor necusary for the eonrpktOn of 1 SILENT KNIGHT tY5104 FIRI: PANEL 1 BATTERY BACKUP 1 TRANSFORMER ALL WIRE All Labor TOTAL 1NSTALLL• D SYSTEM 5765.00 OPlIO\S 24 HR. MOi\TTORINGSERVICE 518.00 MONTHIaY ALL EQl11Pb1F.1;T ANl) LABOR [P.JDER WARRANTY FUR TWO YF,ARS FROM DATE OF INSTALLATION All mat~~ial is gLz~.intzcd to be es spacified, and the above vrrk to h perfenned in accordance with the drawings and spt~7fications subnutted for above work and completed in a substanhat a•orl~uanlike maruter for the sum o1 SF.VG'~ HUNDRED SIXI1'-FI~'Ii- ------------- Dollars 5765.00 aitl? paymrnts as foL'ovn UPON COl11Pf.ET10~7 -r~.. ir. v. e r «:.:::.~ `a-~i 3:':. q=''-v:u nh_: ma«::. ~-=te w:e-l rh wti nice af.-a r! ..lccvv m~<na.n.. i<nm r4 ia.~</u <an.ae /J .a•!^1= •r.p.~t!y.; .. r.n e; i :}a L!: :: ri .:.>cl 0.-. m vh 5<c halt i~ ahm cutup aar ~ r.i r . . WEa:) Lue.a C!. a1.-rt rtt m!< 4kC. aY. YS A r i. ffi:aS. 1!-- Respectfulry Submined by A P S)'STE'NS, i\C. _ \07t This proposal may be ttithdntin by ut within GO days. BEVERLY HOLLOD ACCEPTANCF,OFPROPOSAI. The above. prices. spxiBeatlons and mnditlons are satisfactory and are hereby accepted. 1'ou arc authorized to do the work as spcci0ed. Payment trill be ruade as outlined above. Customer R! pre sentatn•e Date Date MEMO^I,~~~~ `~ To: Jim Jarboe, City Manager via Chai of Command From: Claude Mayo, Asst. Fire Chief Subject: Adele Grage Community Center Date: October 9, ]996 The Adele Grage Community Center is equipped with an Automatic Sprinkler System as per NFPA 74 and the Life Safety Code ] Ol . This system must be monitored and have the capability of notification of an alarm or sprinkler flow. Currently, the system does not comply with code. To bring the system into code compliance, the City needs to install an alarm system which would provide a minimutn of one pull station, audible and visual signaling devices and sprinkler flow detection. The alarm system would then need to be monitored for notification of alarm. Timmy Johnson has submitted for your review, a system that will accomplish the above at a very reasonable price. l . Approximate system cost with installation is $765.00. 2. $18 a month monitoring fee - 3 month in advance totaling 554.00. 3. A one time fee of $1 S for a Southern Bell Interface lack Connection. 4. If there is no available phone line, then there would be an additional cost of approximately $35 a month for dedicated line It would be ffiy recommendation that the purposed system be installed to obtain code compliance. 5F RESOLUTION NO.96-47 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE 1T RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget Modification be approved for the 1995-96 budget: Alarm and Monitoring System for Adele Grage Community Center: 001040-572-6200 Building Improvements S 800 001-6010-572-3400 Other Contractual Services ~_ 1,040 Convert Gardener from part-time to fulbtime: 001-5003-542-1200 Salaries $ 3,440 001-5003-542-2100 FICA 26p 001-5003-542-2300 Life & Health Insurance ,900_ 4,600 Contribution for First Night: 120-0000-581-8200 Contribution to Cultural Arts Board $ 6,G00 Adopted by the City Commission this 14th day of October, 1996. Lyman T. Pletcher Mayor Pro Tem/Presiding Officer Approved as to form and correctness. Alan C Jensen, Esquire Ciq• Attorney .ATTEST 5F Maureen King, CMC City Clerk CITY OF >'~tEaatit 6'eacls - ~lmrulct -5~'~`--- - ---- - ---- ---- Memorandum Dace: October 8, 1996 To: Jim Jarboe, City Manager From: Ann Meuse, Finance Director ,/.~v- Subject: 1996/97 Budget Adjustment / , ,aft tiE\11\OLE ROOD ar1.~n ul eF M:H. FIARR>,i J22ltc{,(c !tl t'YH()~'F: i90i! U7-~tlfMf ha\ (W141 247-SBUS Attached is Resolution 96-47, a budget adjustment to increase the gardener from part time to full time and provide funding for First Night activities. These items were approved by the City Commission at the September 25, 1996 meeting. Also included in Resolution 96- 47 is funding for an alarm system including monthly monitoring for the Adele Grage Community Center. The Fire and Parks Departments have prepared a staff report regarding this alarm system. Please do not hesitate to call me if you have any questions regarding the budget adjustment. 5F CITY OF ~'~aKtle b~'iaelc - ~lot~lda. ~Rr~al~t#iun No. 96-46 WHEREAS, OlBcer Dane Smith carves as a Police Officer for the City of Atlantic Beach; and WHEREAS, on February 8, 1996 Officer Smit}4 along with Officers Robert D. Bacon and Kenneth M. Wilson, arrested two suspects who were preparing to rob the I.il' Champ Store in Atlantic Beach. One suspect, Dorian Scruggs, was armed with a .22 caliber pistol and was charged with carrying a concealed firearm; and WHEREAS, Officers Smith, Bawn, and Wilson were aware of the murder of Atlantic Beach resident Stephanie Bowman, which occurred the week before, and they were also aware that the murder weapon was possibly a .22 pistol. They seized the pistol Scruggs had in his possession and notified the Jacksonville Sheriffs Office of his arrest; and WHEREAS, as a result of the action of Officers Smith, Bacon, and Wilson to this crucial evidence, Dorian Scruggs was ultimately captured. in addition, a robbery to the convenience store by a subject who had already killed was stopped; and WHEREAS, the City Commission recognizes that Officer Dane Smith showed quick responu and good judgement in arresting Dorian Scruggs and notifying the Jacksom~ille Sheriff's Office. NOW, THEREFORE, BE IT RESOLVED the City Commission of Atlamic Beach, Florida, does hereby express its congratulations to Officer Dane Smith. BE IT FURTHER RESOLVED that a copy of this Resolution of Recognition and appreciation be spread upon the official minutes of the City of Atlantic Beach and a certified copy hereof be furnished to Officer Dane Smith. Adopted by the City Commission of Atlantic Beach, Florida, this 14th day of October, 1996. Lyman T. Fletcher, Mayor John S. Meserve, Commissioner Timothy R. Reed, Commissioner 5~ Suzanne Shaughnessy, Commissioner Steven M. Rosenbloom, Commissioner CITY OF ~aKtlc Mack - ~letlda ~P~Q~.1IftIItt No. 96-45 WHEREAS, OtYcer Robert D. Bacon serves as a Police Officer for the City of Atlantic Beach; and WHEREAS, on February 8, 1996 Officer Bacon, along with Officers Kenneth M. Wilson and Dane Smith arrested two suspects who were preparing to rob the Lil' Champ Store in Atlantic Beach. One suspect, Dorian Scruggs, was armed with a .22 caliber pistol and was charged with carrying a concealed firearm; and WHEREAS, Officers Bacon, Wilson, and Smith were aware of the murder of Atlantic Beach resident Stephanie Bowman, which occurred the week before, and they were also aware that the murder weapon was possibly a .22 pistol. They seized the pistol Scruggs had in his possession and notified the Jacksonville Sheriffs Office of his arrest; and WHEREAS, as a result of the action of Officers Bacon, Wilson, and Smith to this crucial evidence, Dorian Scruggs was ultimately captured. in addition, a robbery to the corrvenierice store by a subject who had already killed was stopped; and WHEREAS, the City Commission recognizes that Officer Robert D. Bacon showed quick response and good judgement in arresting Dorian Scruggs and notifying the Jacksonville Sheriffs Office. NOW, THEREFORE, BE IT RESOLVED the City Commission of Atlantic Beach, Florida, does hereby express its congratulations to Officer Robert D. Bacon. BE IT FURTHER RESOLVED that a copy of this Resolution of Recognition and appreciation be spread upon the official minutes of the City of Atlantic Beach and a certified copy hereof be famished to Officer Robert D. Bacon. Adopted by the City Commission of Atlantic Beach Florida, this 14th day of October, 1996. Lyman T. Fletcher, Mayor John S. Meserve, Commissioner Timothy R. Reed, Conunissioner 5D Stuanne Shauglutessy, commissioner Steven M. Rosenbloom, Commissioner CITY OF 1'~laartic $caelc - ~leslda ~p~a1ix#ion No. 96-44 WHEREAS, Officer Kenneth M. Wilson serves as a Police Officer for the City of Atlantic Beach; and WHEREAS, on February 8, 1996 Officer Wilson, along with Officers Robert D. Bacon and Dane Smith, arrested two suspects who were preparing to rob the Lil' Champ Store in Atlantic Beach. One suspect, Dorian Scruggs, was armed with a .22 caliber pistol and was charged with carrying a concealed firearm; and WHEREAS, Officers Wilson, Bacon, and Smith were aware of the murder of Atlantic Beach residerd Stephanie Bowman, which occurred the week before, and they were also aware that the murder weapon was possibly a .22 pistol. They seized the pistol Scruggs had in his possession and notified the ]acksonville Sheriff s Office of his arrest; and WHEREAS, as a result of the action of Officers Wilson, Bacon, and Smith to this crucial evidence, Dorian Scruggs was ultimately captured. in addition, a robbery to the convenience store by a subject who had already killed was stopped; and WHEREAS, the City Commission recognizes that Officer Kenneth M. Wdson showed quick response and good judgement in arresting Dorian Scruggs and notifying the lacksomrille Sheriffs Otfice. NOR', THEREFORE, BE IT RESOLVED the City Commission of Atlantic Beach, Florida, does hereby express its congratulations to Officer Kenneth M. Wilson. BE IT FURTHER RESOLVED that a copy ofthis Resolution of Recognition and appreciation be spread upon the official minutes of the City of Atlanic Beach and a certified copy hereof be furnished to Officer Kenneth M. Wilson. Adopted by the City Commission of Atlantic Beach, Florida, this 14th day of October, 1996. Lyman T. Fletcher, Mayor John S. hfeserve, Comnssioner Timothy R. Reed, Cormnissioner Suzanne Shaughnessy, Comrrrissioner 5Ci Steven M. Rosenbloom, Commissioner CITY OF ~aKllc ~cack - ~ler~tda ~p~R~llftAlt No. 96-43 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORH)A HONORING MACK C. STANFORD FOR HIS TWENTY-EIGHT YEARS OF SERVICE AS AN EMPLOYEE OF THE PUBLIC WORKS DEPARTMENT FOR THE CITY OF ATLANTIC BEACH WHEREAS, Mack C. Stanford worked for the Public Works Department for twenty~ight years during which time he held the positions of Water Crew Chief, Maintenance Worker, Lead Sanitation Worker, and Heavy Equipment Operator; and WHEREAS, He worked for many years in sewer collection and water distribution, as well as in the water and sewer plants and, as a result of his long years of service, he gained expert and complete knowledge of the history of the installation of all water and sewer lines in the City; and WHEREAS, He operated both of the City's water plants, and he worked as an operator at the sewer plant; and WHEREAS, during the last seven years of his service he operated heavy equipment and was a sludge truck driver, and he was very important in the day to day operations of the sewer plant. During his career he operated a variety of heavy equipment, and he was always very conscientious about the operation and maintenance of City equipment, and he always displayed a most cheerful manner while he performed his work WHEREAS,Mack C. Sanford has served as an exemplary employee for the past 28 years. NOW, THEREFORE, BE IT RESOLVED the City Comntission of Atlantic Beach, Florida, does hereby express its congratulations to Mack C. Stanford and extends best wishes for a happy retirement BE IT FURTHER RESOLVED that a copy of this Resolution of Recognition and appreciation be spread upon the official minutes of the City of Atlantic Beach and a certified copy hereof he furnished to Mack C Stanford. Adopted by the City Commission of Atlantic Beach this 14th day of October, 1996. Lyman T. Fletcher, Mayor John S. Meserve, Commissioner Susanne Shaughnessy, Commissioner Timothy R. Reed, Commissioner Steven M Rosenbloom, Commissioner 58 CITY OF 1'~A~axtlc a'iat.~c - ~leslda ~psat~tftvn No. 96-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORH)A HONORIIVG RAYMOND D. KACZMARCZYK FOR AIS TWENTY YEARS OF SERVICE AS AN OUTSTANDING POLICE OFFICER FOR THE CITY AND CITIZENS OF ATLANTIC BEACH WHEREAS, Raymond D. Kaczmarcryk served as an exemplary Police Officer for twenty years with the City; and WHEREAS, He served for more than ten years as a traffic homicide investigator where he applied his training and experience to the investigation of traffic crashes involving deaths or life threatening injuries; and WHEREAS, He performed the duties of a Field Training Officer for more than ten years which involved the training, dvection, guidance, and indoctrination of new officers into the profession of law enforcement and into the Atlantic Beach Police Department. WHEREAS, He represented the Atlantic Beach Police Department on the regional Critical Incident Stress Debriefing Team where he counseled other law enforcement officers after particularly stressful or traumatic incidents in their personal or professional lives; and WHEREAS, throughout his career he has performed a variety of administrative functions which were instrumental to the day to day operations of the Atlantic Beach Police Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS:. SECTION 1. The City Commission and Citizens of Atlantic Beach extend their most heartfelt appreciation to Raymond D Kaczmarcryk for his many years of outstanding service in protecting our Community. SECTION 2. The City Manager is authorized on behalf of the City to give to Raymond D. Kaczmarcryk the Badge and Gun he carried as a Patrolman, as is the Law Enforcement Tradition for outstanding service. Adopted by the City Commission of Atlantic Beach this 14th day of October, 1996. Lyman T Fletcher, Mayor John S- Meserve, Commissioner Suzanne Shaughnessy, Commissioner Timothy R. Reed, Commissioner Steven M Rosenbloom, Commissioner S~ ITY OF lactic ~ecttli - ~louda __ ----~il~~.. To: 1im Jarboe, City Manager r From :Timmy Johnson, Parks and Recreation Director Re: Usage Report, Community Center, September, `96 IIW sr:~u~ui.e ai>An a~ I.a1 ric' aF_acx. h-t.~>RIA1 ~:zu-.ws 7 rl_F.PHO..\E PMNI 23? WIO h'A\ 190i) 2d7-~8°5 Jim, here is a recap of activity at the Adele Grage Community Center for the month of September, 1996. Group/Event # Mtgs/ # People % Total Use Events AA Meeting 9 108 13 ABET Performances 6 365 45 ABET Rehearsal 14 70 9 ABET Workshops 9 72 9 Board Meetines 3 42 5 Commission Wksp Mtg. I 45 5 Cribbage/Scrabble 5 36 4 Democratic Club Mtg. I 40 5 Leleche Group Mtg. I 15 2 State Attv's Mte I 8 Travel Group I I S 2 TOTALS 816 100% Increase/(Decrease) in total Usage from prior month 228 4A Q d- G~ i a 6 ~ ~ _ d b E 3 ~ ~ .- ~ - ~ a 5 9 a ~ I ~ s ~ 3 a _ ~~~ ~ ~ ~ 8 9 ~ °2 6 ~ ~ ~~ ~ ~a$ e ~S ~~~ C ~ ~ ~3 bgg~ ~ ~ ~ ~ 6 g ~~ 2 Ts ~ es I ~ ~~ ~Ji c ~ k Sa ~ ~Cy E -aC S ~ ~ 8~ g 9 ~ ~ d'~ J ~ L~ ~ ~~` ' :~~ ~ ° I ~s :~3 a ~ 3~ ~~3 q£ 6 ~ ', 3~~ ~ ~ ~~ ~~ ~ < ~ ~ '~ S r ~ t ' ~ p 6 a fl ~' $ S ~ ; 3 a ~, bg ~ ~ o 2 X ~ s ~ I ~ ~ @ e g a a a~ ~ a ~` 5 ~ ~ r ~ c ~ '~ ~ ~a ~~ Z 3 ~ e I ga 8 ' pp _ I ~ L ' y ~ S 2 ~ ~ ~~ ~ a ; i y y 2 y ~ ~ 9 @ 3 e? ~ o e I ~ s ~ $ ~ pp $ 66 3 n ~ ~ e ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ g ~~~ ~ ~ ~ 8 ~ ~ 3 ~ ~® a & g _ ~ Is s $ e ~ ~ - ~ ~ ~ ~ s g s b I v 5 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ a ~ ~ ~~ ~ - ~ ~ ~ ~~ ~ ~ s ~ gg ~ ~ $ $ ' a ~ L ~r E ~g g~i ~~ Gr x~ ~ G S ~ ~ ~~ " a b a~ ~ ~ r ~ ~ R ® ~~~ ~ g~ ~~ ~ -~ ~ ~ ~a • ~~~ g~ A ~ g ~~~ m ~~~ 9~C~ ~ ~~~ ~~ y ae~~ 3e~ ` ~e ~ ~e e., ~e ~~'. ae u e r I 7 ° ~ § 1 ~ a~ o '~ I SJ Iso Kg < o ~ gBg ~ x `~ °~ < 3 e P o j F o°s~ ~ S S ... ~ ~S ~ oY Q 3 LL a3 b ,u ~ 3 °~~ ~ ~ >S .~5y < S` I ~~ ~ q~ 333a ~a ~ St ~. 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W cW G W F- a w N P Q W m f W F 6 W N W ~ 2 a W m e o e e a e o e e e e e e e ce o W tpp ~pp t f ~ O O ~fA 0 0 T 0 0 0 0 0 0 ~ m a 0 O a ~' m ~ O O O R O ~ 0 0 0 ~ 0 0 0 0 0~- A b F yW' m W ~[ f h a F z Q z U N a ~ U ~ J f a o e o e a e e e e e e e e o 0 ° ~So~~'~ooo~o~~So~ ~ O O O N ~ 0 0 0 ~ 0 ~ ~ 0 0 O~ ~ 0 0 0 N ~ 0 0 0 ~ 0 ~ ~ 0 0 ar ~ W m f W F a w h LL O S H O F z h -+ ~ 1?Wy~2zzwwU~U z Q ~ a 0~ lj m W K<~ J K O8 J U ~~j ~-~~52 JS u, W w H W ~~ U N<~ J U N W V S2 h S7 J Q } W W W 15~ ~ yp1 Q' W yZ1 7 yS~ f14~ ~ F 1` ~ C ILL LL 1 ~ V) ~ ~ = > ~ > V ~ O ~ ~ J~' W w Z azw w 0 v ~? a~N J ~ ~ N N N W O _ __ O o o e e e e e e e~ e e e e e e e~ ~ ~ A O Q O ~ LL N 00 mO~i OOO~i 0000 O~ 00(p 1 u > O O O O N N O 0 0 0 0 0 0 0 0 0 A ~ e ^oo~omoo~ooo~~oom No ~ F O J W W J j~J K z ~ f ~~ ~ ~~ ~ N~O W ~ ~ ~ za~w ~ y o ~ H mLL R'i ~J q ~~ j K O O t1 yLL K a2ggJ U } ~ w=w w Z~ U ~ ~~ J a V J OOWOO 4 r ~ o3 ~iww '~ rc~i ~i f frcLLLL~~~? -~~~u~ ! - ~ m a OQmC2 m ~ a a ~ 3 v i c iv i m W a K W m f W a W t/1 LL O r z 0 CITY OF __~_____ October 8, 1996 TO: Jim Jarboe, City Manager VIA: David Thompson, Public Safety Director FROM: John Ruley, Fire Chief 'll/ REF: Monthly Report for Septem~er, 1996 ATL:\\TIC HEA('H FIRkiRESCI'li SSU SEMISOLii RO:\D ATLA\TIC BE:\CH. f110RIUA 31'_3? TIiLEPHOVG I YC171 ?J7.56Sy Attached is a copy of the data from the run reports for the month of September, 1996, and a comparison oC runs for September, 1995. In addition, you Hill sec a report sho++ing the current year 1996 as it compazed to the totals Cor the same time last year, 1995. As indicated for the month of September 1996, the Fire Rescue Department responded [0 102 ca1Ls for service. This figure is about up 7.8% from the same time last year (September 1995). The average response time for the month is about 3 minutes and is well Within the norrrral response time to calls within the vin. Comparing our total tear to date Ogures with last }cars totals, you will sec that our call volume is up 4%. . This month our calls Cor medical related service is about 70.59% of our total call volume. This figure is some what higher than the 63.83°io last year same month. The fire related call percentage for this month is about 5.88% which is about 4.76% lower the same month last year. There were five 15) minor structure fires inside buildings worth SI,500,000 in total properh value. The Cue loss for all structure fires totaled about $ I?00 with a net savings of about 1,498,500. There Has also one (I ) vehicle fire worth $19.000 ++hich sustained minor damage totaling $ L000. The net saving on the vehicle fire is $ 18.000. There was one (I i brush fire +cilh zero value and zero loss. City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR September 1996 ,,,,,,,,,~l~~~..~~~ SUBMITTED BY: John Ruley, Fire Chief `T~! DATE: October 9, 1996 BACKGROUND Attached is a copy of the Monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the October 14, 1996 commission meeting. ATTACHMENTS: Copy of Fire Department monthly report and fire report data. RECEIVED BY CITI' MANAGER: ~ ~{l`n \~ ~i.Ll~- AGENDA ITE;11 NO. CITY OF ATLANTIC BEACH Code Enforcement Activity Report October 1, 1995 -September 30, 1996 OTHER ACTMTIES: Case #4626 -836 Gonda Road -Property was cut by Wub!rc Wortcs on two occasions. Owner paid a total of ,8570.00 in weed abatement charges. Case iW473 - 120 Cetera Street -Owner was tined 3500.00 plus 350.00 per day if boat was rrot moved by 9-13-96. Boat was moved on 9-17-96. Prepared by: Karl W Grunewak! CITY OF ATLANTIC BEACH C/TY COMM/SS/ON MEET/NG STAFF REPORT AGENDA ITEM: September 1996 Code Enforcement Report SUBMITTED BY: Karl W. Grunewald DATE: October i, 1996 BACKGROUND: September 1996 Code Enforcement Report RECOMMENDATIGN: ATTACHMENTS: September 1996 Code Enjorcemenl Reparl /'.~`, .'~ \ may. REVIEWED BY CITY MANAGER ~~~ ~, AGENDA ITEM NO. '4-J~ CITY OF r~lfaKtic ~carl - ~d'otida 800 SENDVOLF: ROAD _ ____.____ - -- -- -- -- - ATLANTIC BEA CH, FLORIDA J2'L33.1~Y~ TELEPHONE 1901121 i ~:+&(~ ~ FAX 1901127-5805 ~ SUNOON 852-5&10 MEMORANDUM Oddler 1, 1996 TO: Jim Jarboe, City Manager FROM: Don C. Ford, Buikting Official RE: Building Permits Report Please be advised that the fdlowing p19rlmits were iltsusd in Mre rtwdh W 1leprweer 1M8: TYPE PERMIT NO. PERMITS PERIMR 008T 0014ST. VALUATION New Single Famiy 2 7,127.04 New Duplexes 211,758 New Townhouses 4 11,268.52 Additions/Remodels 10 282.150 1,125.18 Swimming Pods 1 30 00 78,782 . Commercial/Remodel 15,800 CommerciaMew GarayelCarports Demolitions (Interior) Sheds Decks 1 45.00 Fences 5 4.OOp 50 00 Driveways 10 354 Signs 4 77 00 Utihtles 12 8 715.00 , Wells Reroof 11 275.00 38,925 TOTALS 60 28,712.74 141,747 Miscellaneous permits issued in connection with navy canstrlrctiprl ad~Nplf r . d li mg ~ efrl0 e Number of Permits Permits Costs Electrical 34 1,285.00 Plumbing 30 992.50 Mechanical 22 g48 00 Inspections perfomled last month' BlJildmg Concrete Electrical Plumbing Mechanical ~- ~aP 36 23 33 37 17 2 7 INFORMATION COMPILED BY PAT HARRIS -BUILDING DEPRRTMENT CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT STAFF REPORT AGENDA ITEM: Building Permits Repoli September 1986 SUBMITTED BY: Don C. Ford, Building Official DATE: October 1, 1996 The following is a ~mparison report of Building Permits for New Single Family Duplexes, Townhomes, Remodeling/Additions and New Corrrneraal for years tc date for Sepbmber 1986 and Sepbmbsr 1896: Year to Dab September 1886 TYPE PERMIT New Single Family Duplexes Townhomes Remodeling/Additions New Commercial Total New Single Family Duplexes Townhomes Remodel ing/Additions New Commercial Total RECOMMENDATION: ATTACHMENTS: Building Pa REVIEWED BY CITY (~ MANAGER: NO. PERMITS CONSTRUCTION VALUATION 47 :6,311,648 6 488,2!2 6 373,818 104 2.778M4 4 341,781 166 :8,276,883 Year to Date September 1896 16 f2,Z06,086 7 812,411 16 1,171,186 121 1,764,376 7 867,147 166 68,411,214 poR for Sepbmber 1886 AGENDA ITEM NO._ 4A Sign-In City of Atlantic Beach -Bull Mr:morial Park I September 30, 1996 s ~.~.• a its - k~~ ~ Q~c~2r~ - _ \~~~ ;-~ -.~ Sign-In ~rSign-In '• City of Atlantic Beach -Bull Memorial Park September 30,1996 NC ",, I ~~ s ~~ ~~t~ r~'~u.~-ch. Go Z __~ -.~ _~ ~ _~ Y D y :L ~ v H ~ y, c 8i ~ ~i ~'~ ~ c ~ M l 6 n c A v - o a ` ~ a ~ ~ , n ~ ~: V c n ~ m A C N O v y '. i U F c ~ o c s u Y U E~ ~ V 6 C C ~ O u V O T Y . YC~ V ~ t nO_ yCO ^. rjN Y~O V VAN Y ~ V VV 61 O '= 0' C~ C V~ > ~ t G C y k t! 6 Y U cf Z 6 C ~_ Q O ~ y ~ C O C LL ~ e u n t ' c o a m c° o u o v v c c ~ u s 3 a .. v '? A Y ~~ c ~.o m~Ax v ~ n c r `uv D v c~ fi O C O 1 V v ~ U O V GC T Y v C Y C t pp p 0 C U G C 9 V G L GON V C 9 6 O 60 C.~ O V G V C e5. G C V~ C V V -u O C Y V G O ay'OCh G U G ~ 1" G ~ ~ 0 z 6 E [' G vl _ 3 O ~_ O 6 U j 0~ w'S A l Y F' r~] O` ~~ N ~+ C N N ~.. y H O C C N t 2 0 F J G N _ N ~ d J ~ ? ~ 3 N Q t '-' O O - 6 O iX Y Q m q V - A ~yy ~ C `o E Y U w h .C 1~ O _~~_ ~_ V C O O U 'e ~ E ~ -sU m' c _~ N m A ~~ u t a g, serZ ~u a.°~~ 0 g t ~ t G a a ~ yi ^ .~v ~ 'a ~ c u ~;~ s~.. •~ .6s m R O~ N Y ~~ C O L o u L p ~ T~" - qp$ ~ rj N 9 Y s ~ ~ _ E B H ~ _ Q .~ < X.c = c ~ E .c n d. Y V C = ~ ~ u ~ y m ry 'L ~ S T. T `g 3 u. c 5 y ° y .~ m 3 a^ n u .'u'. 'c ~ -~. ~E ~ N c~ .-. u~ u ~ end 3 n ~ ~ X C n e '~ u. _ c~ m'?7 o u ^+ 'u o r+` u N E u o u~= ~' ~ y ~ 3 .g ~7a ~ w= m E u c Q yy ~n C/. ~ ¢6~ _ {i O Y C Y ~ Y = 6 u C O V V Y 6 u E s ~ ._ Y ~ ~ 3 ~ E I ¢ ~ u L Y I~ u _ e. - ~ _, t Y C V _ .C _~ a.. V S .~ V ` v' C~'O C. __ FGF I D ~ ~ L O ` L _ =i`C eJ 9 En r' 4. w< ~d I vV 1 60 OWN C V 6 Y `~ I i f' ~ C C 9J V Y y I I .. T I V I V I ~_ O C _ C a V S~ - ~- rd ~ I II I'~ H G G L i G 1 I-- L-- L_ f _II ; I; I~ - - -- -l _:,_ I~:-- V ~ .~ ~ ~ ~ s -' n q. c _ ~'i ~ u _ _ II il~ I f _ I __J - I _~ G O d ~^ L O C V ~ V Q ~ O ~ ~ Y ~ C t ~ F - " c o ~ C d U a = F ~ n o E c Bull Memorial Park Improvements A Citizen Consensus Process For The Cityy of Atlantic Beach Florida September 30, 1996 Narrative Executive Summary Forty-one people worked together for three hours to reach consensus on principles and issues concerning proposed improvements to Bull Memorial Park with the following results: Top Recommendations: Continue the design process leading to implementation of improvements guided by the principles of retaining as much open greenspace as ~ssible, providing for quiet enjoyment and tranquility and for a community gathering and nt;eting p ace for all the citizens of Atlantic Beach. Pazking improvements on 7th should be limited to resolving on-street violations. Increase the landscaping, shade and seating for the playground space. Open the community center to the park. Leave the two large memorial monuments in their present location. Increase the overall amount of trees, landscaping and shade. Provide a central shaded plaza. Background: The Recreation Advisory Board established a sub committee to develop recommendations for Bull Pazk improvements. That committee rnet for several months and developed a draft master plan presented to the commission a[ a budget hearing in August. The proposal received mixed reviews and strong opposition Prompting the commission to call for a citizen workshop to reach consensus on improvements. A professional planning facilitator through the University of North Florida's Center for Public Leadership interviewed city staff, the chair of the sub-committee, met with the advisory boazd and interviewed several interested citizens to design the workshop process and then conducted the meeting. The workshop was designed a. id conducted to manage & prioritize the ideas citizens agreed upon, not those ideas about which th:y could not agree upon. Tt~e objective was to provide the means by which citizens could discuss rrtnciples and issues and reat It consensus on the major proposed concepts for improvements to the park. The process had two major components, guiding Principles and design proposal issues, each handled in randomly selected small groups of about ]0 ctttzens. The small group consensus on each of 4 principles and 6 issues were reported and described to the whole group for prioritization using a consensus dotting technique. "I'he top three issues were p:trr,ing, followed by the playground and then the community center role in the park. The memorials, landscaping (sidewalks) and pavilions were the other issues in priority order. The major consensus item is that the park needs to be improved. In addition to the top recommendations, consensus was also reached that the park is to be designed to serve as a gathering and meeting place, that the community center and park uses are to be integrated, that the parking on Ocean Boulevard be improved as proposed or enhance it with additional landscaping. The kid's playground is to be designed for the use of small children using natural materials. The community center uses are to be opened up more to the park and more citizens, the memorials other than the two major ones can be enhanced ~ .consolidated and finally, the east west sidewalk concept was endorsed and suggestion was made to widen it. It is the opinion of the planning facilitator that the commission proceed with this improvement project in accordance with the consensus reached at this workshop by following standard professional design/build procedures with special provision for citizen Iesign review input. ~A N O ~D Ol 1y NFU OO OtD tp Q O.Oh x-000000 00000 0 0 AA ~ ~O Nom' 10 fp x-000 O hA AON 000 ~ •n A hON000000000000 ~ O non 0D n OlA x-A NOOON n ~ ONhpfVN000NN""'-'~`~!'~O1V000000t~1OA00`-"-'N Nt7NN0700nm~ J O QUO ~~O NOO~n< ...~ - v~N~Ont7NnvNx"~N ~"~ ...Q nx-d~O~YA ~ ~~ ~ ~hN N `-' ~"'NN~ ~ M ~- ~~NtDd n N O Oi nN iD d O SON ~OOOOOOOOOOOOOAA ~ 10N 1p lp X000 ~P O A AO h A n01n000000000000 ~ 01A t7 (D Y)O A n000 h W W O N O N N ~ ~ N O N O O O O O O e7 A O V n N N h 0 4 0 n Q Z a O f0 ~ ~O N ~ lxI~NNN t7Nn N ~ N~ Q=~=O Q a~ x~ w? W W N N O O O N ~? A 7. ` N ~ 1 n n n ~ A W W .~ ~U R? 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(9Wl 247-1800 FA% 1901) Wl-SDOS Attached is a year end budget modification to adjust the 1995/96 fiscal year budget . To simplify the budget modifications, they are listed as either an increase or decrease to a revenue or an expense. If the modification increases a revenue or decreases an expense then it creates a surplus in the City budget. If the modification decreases a revenue or increases an expense then it creates a deficit. The net effect of the year end budget modification is a 5157,156 surplus to the City budget which is due to S132,900 in Capital Projects which have been removed from the 1995/96 budget and carried over to the 1996!97 budget and a 524,256 reduction in amount required for debt service payments. Please note that the adjustments to the General Fund Expenditures have been offset by increased General Fund Revenues received from Fines and Forfeitures, City Occupational Licenses and Interest Earnings. Please let me know if you would like me to provide any additional explanations of the proposed year end budget modifications. 50 MEMO To: Ms. Ann Meuse, Finance Director From: David E. Thompson ~~" Subject: Building Renovation Money Date: September I1, 1996 At the present time, there is a balance of approximately S11,000 in the account for building expantion and renovation work at the public safety building. We expect to spend this withir. the next momh or two on the following projects: 1. Replacing worn out carpeting; 2. Adding an air conditioning unit to the communications division; 3. Remodeling the communications division; 4. Maintaining and painting the building (inside and outside). These projects will probably exhaust the remaining funds. Attachment A Septemher 23, 1996 Commission Meeting CITY OF r~tFa.rtlc bead - ~lauda F~MI til NI\ULE HOaO AR.w~ nC BEAr'H. F{.ONIU.a !_JJd1Jc. Tf~LFPHO~t fr0.li :n-=SW } iC OM41 1i7-~80; Memorandum Date: September 17, 1996 ~]( To: Jim Jarboe, City Manager ,%r"'~ From: Ann Meuse, Finance Director Subject: Resolution # 96-38 Amending the SunTrust Loan Squire, Sanders and Dempsy has prepared Resolution #96-38 which amends the SunTrust loan. Adoption of the resolution will allow the city to carry over unused project funds and allow excess project funds to be reallocated by the City Commission for other capital improvements as defined in the resolution. Following is a summary of the original funds borrowed, amounts spent and encumbered, amounts anticipated to be spent to complete the projects and balances available which could be reallocated by the City Commission. Amount Estimated Amount Spent or Cost Sun Trust Loan: Borrowed En~m red To Como!ete Balance Refinance City Hall 652,135 652,135 -0- Public Safety Building 237,865 226,457 11,408 -0- Park Improvements: Howell Pzrk 67,600 57,600 -0- Russell Park 99,180 99,180 _0_ Handicap Ramp 15.000 1 5,000 -0- Bull Park 30,000 30,000 Contingency 8.220 8 220 220,000 166,780 15,000 38,220 Renovations To Lifeguard Bldg. 40,000 40,000 (Reallocated 6y City Commission for City Hall !mnrovaments 718/96) Closing Costs on Loan 19.500 7=5~r Q 5.000 Total Amount Borrcw~d 1,162 500 1,052,872 26 40$ 83,220 5A Minutes Page I l ep em , Lester at a later date. It was reported that during the month of August 95% of the households in Atlantic Beach had participated in the City's recycling program. Commissioner Rosenbloom inquired concerning the status of the required landscaping at the new Atlantic Theater. City Manager Jarboe stated that the theater owners had fourteen days to respond before the matter is referred to the Code Enforcement Board. There being no further discussion or business to come before the Commission, the meeting adjourned at 8:40 p.m. Lyman Fletcher Mayor/Presiding Officer ATTEST: Maureen King, CMC City Clerk NAME OF COMMltS. M S V Y V N Chief allow tl be a pa $5,000 There ~ A. Public' present in the n plant fa equipm City CI recentl} Commi Captain Station, clean ul City M. Directo will also Mayor The Ma Lester a many ye Minutes Page 10 NAME OF COMMAS. M S V Y V N ep em er _ , Motion: Award bid to Conditioned Air and Power in the amount of MESERVE X x $5,848.00 for appropriate equipment, wiring and installation of an REED X Un-interruptible Power Supply in the Public Satety Building. ROSENBLOOM X SHAUGHNESS X X 'ampbell explained the purchase of the requested equipment would FLETCHER X he City's 911 emergency telephones to continue to operate should there wer failure. It was further explained that the City would be reimbursed from Duval County 911 System. vas no further discussion and the motion carried unanimously. qt Man e R rt d/ C d y ag r epo s an or orrespon ence: Report relative to design for Buccaneer Wastewater Treatment Plant Expansion rYorks Director Kosoy introduced Andy May of Eder Associates who ed a brief report on the state-of--the art equipment which will be installed ew Buccaneer Wastewater Treatment Plant. He stated that numerous cilities statewide had been visited to view first hand the operation of the ent. Rerrorts and/or requests from City Commissioners. City Attorney. ~ and Ci Clerk jerk King invited the Commissioners to view the operation of the ~ purchased Imaging System for the Clerk's Office. issioner Meserve reported City Manager Jarboe and he had met with Jan Gaudio, recently appointed Commanding Officer of Mayport Naval to discuss a cooperative venture in the following areas: chdd care, ~ of Mayport Road, sewer service and emergency situations. ~ mager Jarboe stated that he had recently met with Jeannie Fewell, ~ r of Planning and Development for the City of Jacksom ille. and they ~ be working on the clean up of Mayport Road. Fletcher: yor mentioned the pending retirement cf Animal Control Officer B.J. nd thanked her for her kindness to the animals of Atlantic Beach and zrs of dedicated service. A formal presentation will be made to Ms. Minutes much needed position. There being no further discussion, the motion carried unanimously. IC. Discussion and possible action relative to funding for First Night activities ($ti,tr00.00) Karen Summers of the Cultural Arts Board explained First Night was a non- alcoholic New Year's Celebration of the Arts with activities planned for the whole family. Motion: Fund First Night activities from from ooe time funds. Robert Weiss questioned if handicapped access ramps were included in the budget. He was informed that funding was included in the budget for one ramp. There was no further discussion and the motion carried unanimously. L. Approval of a 3% cost of living increase for retirees City Manager Jarboe stated that the Pension Board had met and discussed the need for a cost of living increase for retirees, which would require an additional 53.000.00 contribution from the City. Due to the required additional contribution, the Pension Board did not wish to make a recommendation, but asked that the decision be made by the Commission. A brief discussion ensued and it was determined a Resolution was needed before anv action could be taken. Don Ford. a representative on the Pension Board, stated that the retirees had not received a cost of livine increase since 1987 M11otion: Defer action and schedule a joint meeting of the Commission and Pension Bosrd to further discuss the request. There being no further discussion, the motion carried unanimously. M. Award bid for uninterruptable power supply for the Public Safety Building and the appropriate wiring for installation of same NAME OF COMMAS. M S V Y V N MESERVE X X REED X ROSENBLOOM X X SHAUGHNESS X FLETCHER X MESERVE X X I ~'. REED X ' ROSENBLOOM X X ~ SHAUGHNESSY X i FLETCHER X ! Minutes Bob Weiss of 1798 Stlva Msrina Drive suggested a workshop be held to set policies. He further stated that he believed that ABET personnel [Wade considerable amounts of money that set them apart from other groups using the building. Mr. Weiss also stated he believed the City should provide a first class facility for use by its citizens, not volunteers. Carlos Fraticelli of 230 Magnolia Street stated that he did not understand the controversy and does not want the group to lose its lease for use of the building. Kathleen Russell of 2117 Beach Avenue stated that she would like to see ABET live up to the terms of its contract and that the City charge them a reasonable fee for use of the facility comparable to other cities. J.P. Marchioli of 414 Sherry Drive stated that community input is needed and the information gathered should be used by the Commission in determining their course of aaion. A recess was called at 8:05 p.m. and the meeting reconvened at 8:15 p.m. Martha Russell Reed of 620 Ocean Boulevard stated that she was President of ABET and there seemed to be a communication problem- She further stated that she would be happy to answer questions at any time concerning ABET. There being no further public or Commission discussion, the motion [o defer action on the contracts for use of city facilities carried by a four to one vote with Commissioner Kosenbloom voting nay. City Manager Jarboe passed out asign-up sheet and requested that those who wished to attend the meeting on the rental contracts sign up and they would be notified as to the date. time and place of the meeting. J. Discussion and possible action relative to funding for full-time gardener for Fiscal Year 1996/97 -$4,600 Finance Director Meuse eXpiained that the position would be funded from one time funds and re-evaluated in one year. Motion: Approve funding of a full time gardener position io the amount of 54,600.00 for Fiscal Year 1996/97 from one time fuoda. ARer a brief discussion, it was the consensus of the Commission that this was a NAME OF COMMAS. M S V Y V N IMESERVE X X REED X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X Minutes Commissioner Rosenbloom stated he did not want to defer discussion of the agreements since numerous citizens were present to give their input. Motion: Defer Items F -Ito Commissioner Meserve and City Manager Jsrbce for study and clarification of the terms of each agreement to ensure equitable treatment of all groups renting city OWOed faCllltle5. Commissioner Shaughnessy stated she felt all contracts should be as uniform as possible. Commissioner Meserve stated the believed there were two issues concerning this matter that needed to be resolved: (1) The Commission needs to determine how it wants the buildings to be used, and (2) the City needs to take control of the buildings. Commissioner Reed inquired why the Mayor wished to defer action on the contracts. Mayor Fletcher stated that the Commission did not have enough time to study the contracts, and he would like them to be consistent and contain definite fees before approval. City Manager Jarboe added that a key policy also needed to be determined by the Commission. Commissioner Rosenbloom reiterated his position that the people were here tonight and it would be short-sighted not to discuss the matter. Mayor Fletcher then opened the meeting for public discussion. Former Mayor Bill Gulliford of 75 Beach Avenue stated that he was present representing the Beaches Habitat in support of their request for nine keys to the Adele Graue Community Center He stated that the group appreciated the use of the office space and needed the keys for the volunteer coordinator, the Vista volunteers and accountants who work at odd hours. He further stated the group conducts monthly, night committee meetings and it would be more convenient due to their schedule and hours of work to have permanent use of the nine keys. It was also reported that Habitat has completed seven homes each with values in excess of $25,000.00 Joan Carver of 46 15th Street spoke in support of ABET and stated that the theater added to the City a certain ambiance- Ms. Carver thanked the City for its support of ABET. NAME OF COMMAS. M S V Y V N MESERVE X REED X ROSENBLOOM X SHAUGHNESSY X X FLETCHER X X I ~ i ~ ~ i ~ i ~ ~ ~ I I ~ I I I i I ~ ~ i ~ i I I ~ I I Minutes Page V NAME OF COMMRS. M - S V Y ~ V N ep em er ,-T D. Authorize funding for continuation of professional services during construction of Water Treatment Plant No. 3, through unexpended funds from the Atlantic Beach Wastewater Treatment Plant Expansion Project. MESERVE X X REED X X Motion: Authorize funding for continuation of professional services RDSENBLOOM X during construction of Water Treatment Plant No. 3 through SHAUCxNESSY x unexpended funds from the Atlantic Beach Wastewater Treatment FLETCHER X Plant Expansion Project. There was no discussion and the motion carried unanimously. E. Authorae Eder Associates to proceed with design of Fluidyoe Corporation's Sequencing Batch Reactor Equipment for Buccaneer Wastewater Treatment Plant Expansion ESERVE X Motion: Authorize Eder Associates to proceed with design of REED x x Fiuidyne Corporation's Sequencing Batch Reactor Equipment for RDSENSt.ooM X Buccaneer Wastewater Treatment Plant Expansion as SHpucxxsssY X x recommended by Public Works Director Kosoy. FLETCHER X There was no discussion and the motion tamed unanimously. F. Authorize execution of rental contract between the City and YMCA for Fiscal Year 1996197 G. Authorize execution of rental contract between the City and Beaches Habitat and action oo Habitat's request for nine keys to Adele Grage Community Center H. Authorize execution of rental contract between the Citv and Atlantic Beach Athletic Association {ABAA) I. Authorize execution of rental contract between City and Atlantic Beach Experimental Theater (ABET) In order to treat all groups renting city owned facilities fairly and equitably, Mayor Fletcher requested that Items F - 1 be considered at the same time and deferred those items to Commissioner Meserve and City Manager Jarboe for study and clarification of terms to ensure impartiality in the arrangement to be used for the rental of the facilities by all groups. Minutes Motion: Reappoint Lou Etta Waters to a three year term on the Code Enforcement Board a:piring on September 30, 1999. There was no discussion and the motion carried unanimously. Mayor Fletcher stated the term of Ed Martin would expire on September 30, 1996, and he also indicated he would be willing to continue serving if reappointed to another term on the Board. Motion: Reappoint Ed Martin to a three year term on the Code Enforcement Board a:piring on September 30, 1999. There was no discussion and the motion carried unanimously. Mayor Fletcher thanked both Board Members for their willingness to serve the City and for the good job they have been doing. B. Recreation Advisory Board: One appointment with four year term expiring September 30, 2000 Mayor Fletcher stated the term of Dezmond Waters would expire on September 30, 1996, and he wished to continue to serve on the Recreation Advisory Board. Motion: Reappoint Dezmond Waters to a four year term on the Recreation Advisory Board expiring on September 30, 2000. There was no discussion and the motion carried unanimously. Mayor Fletcher thanked Mr Haters for his years of service to the City and his willingness to serve on the Recreation Advisory Board for another term. C. Authorize purchase of one 4" double diaphragm diesel pump from Power and Pumps, Inc. at a cost of $7,500.00, pursuant to the specifications of Bid No. 9596-37. Motion: Authorize purchase of one (1) double diaphragm diesel pump from Power and Pumps, Inc. at a cost of $7,500.00, pursuant to the specifications of Bid No. 9596-37. There was no discussion and the motion carried unanimously. NAME OF COMMtiS. M S V Y V N .ESERVE X EED X OSENBLOOM X X HAUGHNESSY X LETCHER X ESERVE X EED X X OSENBLOOM X HAUGHNESSY X ETCHER X ESERVE X X EED X OSENBLOOM X HAUGHNESSY I X LETCHER X ESERVE X EED X OSENBLOOM X X HAUGHNESSY X ETCHER X Minutes Page 4 eptem er ,T99~- Motion: Pass Ordinance No. 25-96-26 on final reading. Mayor Fletcher read the ordinance by title only and opened the public hearing. No one spoke concerning the ordinance, and the Mayor declazed the public hearing closed. Commissioner Rosenbloom thanked Mr. George Santayana for bringing the need for this ordinance to the Commission's attention. He further stated he believed this was good legislation setting uniform standazds for residential dune crossovers. There being no further discussion, the motion carried unanimously. 7 New Business: A. Author~e purchase of redwood lumber and hardware from Durham Lumber Company of Jacksonville, Florida, pursuant to the specifications of Bid No. 9596-33 at a cost of 53,729.70 to construct ten lifeguard chairs Motion: Authorize purchase of redwood lumber and hardware from Durham Lumber Company pursuant to the specifications of Bid No. 9596-33 at a cost of 53,729.70 to construct ten lifeguard chairs. Fire Chief Ruley explained the request for the use of redwood lumber. Commissioner Shaughnessy stated that she had checked with the City of Jacksonville Beach, and ssas informed of a pressure treated pine saturated with preservatives that will last for thirty years and is less expensive than redwood. There being no further discussion, the motion cartied by a four to one vote with Commissioner Shaughnessy voting nay. B. Board Appointments: A. Code Enforcement Board: Two appointments with three year terms a:piring September 30, 1999 Mayor Fletcher stated the term of Lou Etta Waters would expire on September 30, 1996, and Mrs. Waters was willing to serve another term on the Board. NAME OF COMMRS. - M - S V Y N ESERVE X eED x x OSENBLOOM X SHAUGHNESSY X LETCHER X ESERVE X X REED X ROSENBLOOM X X SHAUGHNESSY X ~FLETCHER X Minutes 1996 those present No one spoke in favor of or in opposition to the millage rate of 2.9221. The public hearing was declared closed. There was no Commission discussion, and the motion carried unanimously. C. NO. 96-40 PUBLIC HEARING - A RESOLUTION ADOPTING AN OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH FOR FISCAL YEAR 1996N7. Mayor Fletcher explained the next item to be considered was the proposed operating budget for fiscal year 1996/97 of $27,818,945. Motion: Adopt operating budget for fiscal year 1996/97 in the amount of 527,818,945. Mayor Fletcher then opened the floor for the Public Hearing. No one spoke for or against the proposed budget and the public hearing was declared closed. There was no Commission discussion. and the motion carried unanimously. D. NO. 96-41 YEAR END BUDGET MODIFICATION Motion: Adopt Resolution No. 96-41 Year End Budget Modification. There was no Commission discussion, and the motion carried unanimously. Finance Director Meuse's memo dated September 17, 1496, listing the budget modifications is attached and made part of this official record. (.Attachment B). 6 Action on Ordinanc A. ORDINANCE NO. 25-96-29 PUBLIC HEARING AND FINAL READING AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER6-24, BUILDING AND BUILDING REGULATIONS, BY ADOPTCVG A SPECIFIC DESIGN FOR RESIDENTIAL DUNE CROSSOVERS. NAME OF COMMHS. M S V Y V N MESERVE REED ROSENBLOOM SHAUGHNESS X FLETCHER MESERVE I X REED X ROSENBLOOM 7C SHAUGHNESSY X 3G I FLETCHER d I I Minutes Page 2 ep em er Z3;1~79s A. Award contract for installation of new carpel in City Hall and Commission Chambers pursuant to the specifications of Bid No. 9596-35 Motion: Accept low bid of Konssyka Carpet Carc in the amount of $12,594.00. There was no discussion and the motion carried by a four to one vote with Commissioner Shaughnessy voting nay. Consent Agenda• There were no items on the consent agenda. ~. Action on Resolutions: A. NO.96-38 SUPPLEMENTING ORDINANCE NO. 35-9510, PROVH)ING FOR THE USE OF THE AVAILABLE PROCEEDS OF SUCH PROMISSORY NOTE FOR ADDITIONAL AUTHORIZED CAPITAL PROJECTS OF THE CITY; AND PROVIDING AN EFFECTIVE DATE. Motion: Adopt Resolution No. 96-38. There was no discussion and the motion carried unanimously. Finance Director Meuse's Memo dated September 17, 1996, explaining said Resolution is attached and made part of this official document. (Attachment A). B. NO.96-39 RESOLUTION SETTING MILEAGE RATE TO BE LEVIED ON ALL REAL AND PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ATLANTIC BEACH FOR FISCAL YEAR 1996/97. Motion: Adopt Resolution No. 96-39 setting a millage rate of 2.9221 mills for operating purposes for Fiscal Year 1996/97. Mayor Fletcher announced the proposed millage rate was 2.9221 for fiscal year 1996/1997. He further stated that the rolled back rate for 1996/97 was 2.8261 and the proposed millage rate was 3.4% higher than the rolled back rate. VIV COMMRS.IMISIYIN MESERVE X X~ REED C X ROSENBLOOM X SHAUGHNESS I X FLETCHER ~ Xi MESERVE ' I XI REED I X X ROSENBLOOM '~ X' SHAUGHNESSY X X:' FLETCHER i X MESERVE \ X~ REED ~ X ROSENBLOOM X SHAUGHNESSY X XI FLETCHER ~ X~ Mayor Fletcher then opened the public hearing and invited comments from MINUTES OF THE REGULAR MEE"PING OF THE ATLANTIC BEACH C17'Y COMMISSION HELD IN C17'Y HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, SEPTEMBER 23, 1996 PRESENT Lyman Fletcher, Mayor John Meserve Tim Reed Steve Rosenbloom Suzanne Shaughnessy, Commissioners Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order. The invocation was given followed by the Pledge of Allegiance to the Flag. 1, Approval of the minutes of the Regular Meeting held September 9. 1996. Motion: Approve minutes of the Regular Meeting held September 9, 1996. The motion carved unanimously. *Commissioner Roosenbloom arrived after the vote was ~ RecoYnition of Visitors: taken. J.P. Marchioli of 414 Sherry Drive questioned the authority oflacksonville Councilor Dick Brown to withhold funds due the City of Atlantic Beach under terms of the negotiated interlocal agreement with the City of Jacksonville. He referred to an article in the September 13, 1996, issue of The Beachrs /.eac%r in which Councilor Brown suggested delaying funds due the City of Atlantic Beach to facilitate negotiations between Neptune Beach and the City of Jacksonville regarding merging of the Atlantic Beach and Neptune Beach fire departments Atavor Fletcher assured Mr. Marchioli that Councilor Brown did not have the authoriq to do this under the terms of the interlocal agreement Commissioner Shaughnessy agreed and stated that she had spoken with Councilor Brown and Neptune Beach negotiations with lacksomille have ..o affect on the City of .Atlantic Beach receiving its court ordered payments. 3 Unfinished Business: ME OF COMMAS. M o T I O N S E C O N D V O T E D Y E S V O T E D N O MESERVE X X REED X ~RDSENBLOOM SHAUGHNESSY X X FLETCHER X Page Three AGENDA October 14, 1996. If arty person decides to appeal arty decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Arry person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. in accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk. I'~tSc l wo AGENDA October 14, 1996 B ORDINANCE NO.95-96-68: AN ORDINANCE OF THE C'1T1' OF .ATLANTIC BEACH TO AMEND CHAPTER 5, BY ADDING A NEW SECTION 5-8, PARKING OF SAILBOATS/CATAMARANS ALLOWED BY PERMIT ONLY, AND PROVIDING AN EFFECTIVE DATE C. ORDINANCE NO.80-96-58: AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTILITIES, SECTION 22-27.1, UTILITY DEPOSITS, BY PROVIDING FOR THE RETURN OF DEPOSITS UNDER CERTAIN CIRCUMSTANCES AND PROVIDING AN EFFECTIVE DATE D ORDINANCE NO.80-96-59: AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 22, BY ADDING A NEW SECTION 22-3, VOLUNTARY COLLECTION PROGRAM, FOR TRUST FUND TO HELP THE NEEDY WI77i ATLANTIC BEACH UTILITY BILLS., AND PROVIDING AN EFFECTIVE DATE 7 New Business: A. Authorize the Mayor to execute the Modified Sovereignty Submerged Lands Easement for the Florida Department of Environmental Protection B. Waive bid procedures and authorize the purchase of four (4) Wedgewater Screen Elements at a cost of $15,200.00 C Award contract to MGA Construction, Inc., in the amount of $16,947.70 for wnstruction of Bikini Beach Sewer Line Extension, pursuant to the specifications of Bid No.9596-38 D Appointment to the Cultural Arts Board to fill the unexpired term of Dan McKinnon term to expire April 30, 1999 E Approval of Change Order No 3 in the amount of $404.75 in the Public Safety Building Expansion project F Approval of Change Order No 4 in the amount of $796 00 in the Public Safety Building Expansion Project, to create a weapons storage room G Authorize future payment to T'he Milestone Company for costs associated with increased bid item quantities in the Oak Harbor ~4'ater R Sewer Rehabilitation project 8. City Manager Reports and/or Correspondence: A Status Report on repairs of defective sewage main on Alayport Road at Renault Drive B Capital Improvement Projects report C Report relative to Kent Theater renovation 9 Reports and/or requests from City Commissioners, City Attorney and City Clerk adjournment CITI" OF ATLAN77C BEACH COMMISSION MEETING -October 14, f 996 AGENDA Call to order Invocation and pledge to the flag Approval of the minutes of the Regular Commission meeting of September 23, 1996 2. Recognition of Visitors: A Recognition of Employee of the month -Terry Masters 3. Unfinished Business: A. Report and related action relative to Bull Park improvements B. Storm Water Drainage Report -England, Thims & Miller 4. Consent Agenda: A. Acknowledge receipt of monthly reports from Building Code Enforcement, Fire, Public Works and kecreation Departments 5. Action on Resolutions: A RESOLUTION NO.96-42: A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, HONORING RAYMOND L. KACZMARCZYK FOR HIS TWENTY YEARS OF SERVICE AS AN OUTSTANDING POLICE OFFICER FOR THE CITY AND CITIZENS OF ATLANTIC BEACH B RESOLUTION NO. 96-43: A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, HONORING MACK C STANFORD FOR HIS TWENTY-EIGHT YEARS OF SERVICE AS AN EMPLOYEE OF THE PUBLIC WORKS DEPARTMENT FOR THE CITY OF ATLANTIC BEACH C RESOLUTION NO.96-44: RESOLUTION OF ESTEEM -OFFICER KENNETH M. WILSON U RESOLITION NO.96-45: RESOLUTION OF ESTEEM -OFFICER ROBERT D BACON E RESOLUTION NO.96-.16: RESOLUTION OF ESTEEM -OFFICER DANE SMITH F. RESOLUTION NO. 96-47: A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS G. Action on Ordinances: A ORDINANCE NO. 75-96-11: .4N ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING SECTION 21-27, RESIDENTIAL PARKING STICKER PROGRAM, AND PROVIDING AIV EFFE('TIVE DATE ~c~o~~r ~'~