06-01-85
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CORRECTION
THIS DOCUMENT
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CITY OF
~tlaKtie beatlc - ~lo~rida
vlcoceAn BouLevABD
P. O. BOY 25
ATLAh1lC BEACH, FLORIDA 32239
TELEPHOAE 190/12<42:f99
Memorandlm
To: Richard C. Fellows, City Ma<lager
b1cm: Retie' Angers, P1arRliulg and ?Doing
Subject: First 400 Feet; North Side of Cornell TanP
Dear Mr. Fellows,
According to our City Map, the first 400' on the north side of
Cornell Lane is divided into four lots; L50', 50', 150', 50'.
OIn- Zaling Map indicates that the last 50' lot is zoned R52.
'!he rma;ninao three lOCa are Tuned CL.
Mr. Warral Teston own. the last 100' of the property and has
applied for a penmt to crostn9et a single fondly lame.
kbwever, half of his property is zoned single family while the
other half is zoned camercial.
According tv a recast survey furnished by Mr. TesUm, the
Property is actually divided into three lots; 200'. 100'. 100'.
The City may wish to amald the Zaiing Map by moving the boundary
line SO' west so that the districts follow the "actual" property
lines.
Sincerely,
i
Grce- ~ ~:1 ~-
i Rare' Angers / /
cc:file
June 19, 1985
EXHIBIT "D"
De Sl~r ipiion Ouanti tv pnit Price 11Di1
1984 Isuxu
Hach C12/ph Test Rit 1 ea 73.77
Miscellaneous PVC s Galy. Fittings Grouped
Hand Tools ~ .~- Grouped
TRUCK TOTAL
E7Sension
73.77
350.00
1 .SS
S 556.32
M-1 2' Trident Meter $'O ea 366.30 O'Haul 29-4-: t3
M-2 1" Nersey MVR 7K0 ea. 1'15.54 New -}}f: T4~
M-3 3/4" Hersey MVR ~K~ ea 49.88 New i9-B8
M-4 5/8' x 3/4" Nersey Meters 4 ea 48.43 New 161.72
M-5 5/8" x 3/4' Rockwell Meters ' YC3 ea 38.86 New tH L_}$.$!t
TOTAL METERS $ $3~9 :-0.}
Miscellaneous PVC 6 Galy. Pipe Fittings Grouped
Drum of H.T.H. 125 lb 262.50 x 508
Drum Of Potassium Permanganate 75 lb 146.74 x 758
Miscellaneous Spare Parts Not Evaluated
Miscellaneous Paints Not Evaluated
CON SUMABLES IN STOCK
350.00
131.25
110.06
5 591.31
~;
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:~-
EXHIBIT "D"
Item
SP-1 Gocman-RUUp 4" Rotat. Assemb. 1 1162.71 1985 1162.71
SP-2 4" Kennedy Swing Arm Check
Valve 1 100.00 1984 100.00
SP-3 Dayton Speedaire (Mini-Comp.) 1 94.50 1984 94.50
SP-4 Gorman-RUUp A2B 3" Centrifugal
Pump 1 1102.50 1985 1102.50
SP-5 100' Bladder Hose 1 _ 155.80 1985 155.80
SP-6 STIHL F565AVR Weed Eater Gas 1 271.78 1984 271.78
SPARE ASSEMBLIES TOTAL $ 2887.29
WASTEWAT ER TREATMENT PLANT
L-I Window Air Conditioner 1 ea 352.56 1982 334.93
L-2 Kenmoce 2.5 Cu. Ft. Ref rig. 1 ea 183.83 1982 158.34
L-3 Y.S.I. Model 57 D.O. Mete[ 1 ea 988.00 1904 988.00
L-4 i50 Industrial First Aid Kit 1 ea 60.00 1983 se.se
LAB TOTAL $ 1539.77
Misc. Spare Pipe Fittings Group Value 1678.60
Misc. Hand Tools/Garden Tools Group value -92.78 .
CONSUMABLES -- H.T.N. 58 lb 123.88 @ 1/2 61.94
Item
No- Description QllalltiLy Slillt P.C1CE llnit Extensions
1961 Ford
Hand Tools - Grouped 835.05 .
Mi 6cellaneous PVC Fittings 3/4" to 2" Grouped 42.20
Safety Oxygen Mask 1 ea 22i.~Q
TRUCK TOTAL $ 11B2.2i
~'
-.
_`
EXNIOIT "D"
APPEN DiX C (COn[1nDed)
ASSISI GARAGE AREA
Item
No"
Descripjion
Quantit
y ynlt pti~E I]fll.G
Ex
tension
A 1985 Chev. Celebrity Wagon 1 9826.77 9826.77
(New Jan. 2, 1985)
0 1984 Isuzu Pup with Utility. 1 8742.93 8742.93
back (New Oct.4,1984) 6';ZS~
C 1981 Ford F-250 with Pipe 1 7795.00 =r'ri~-rea
Rack and Monorail
TOTAL VEHICLES 24894.20
Power Tools
T-1 Craftsman 12 Gal. wet/Dry
Vacuum 1 112.33 1984 112.33
T-2 Snapper SHP Commercial Mower 1 525.00 1984 525.80
T-3 Briggs/Stratton 2HP Lawn Tri m.l 252.00 1984 252.08
T-4 Stihl BH-60 Blower 1 189.00 1985 189.00
__ T-5 Knox Rust Buster (Sandblaste r)1 300.00 1983 300.80
T-6 Craftsman Bench Grinder 1 157.49 1983 153.55
T-7 Craftsman 3/8" Drill 1 39.36 1983 38.38
T-8 Lincoln 225 Amp. Arc Welder 1 100.80 1983 100.80
T-9 Porter-Cable 7-1/4" Cir. Saw 1 116.80 1983 113.88
T-18 Sears Airless Sprayer w/ASSe s.l 109.99 1983 102.37
T-11 Acetlyne Tocch Equip.
w/bottles 1 576.51 1984 576.51
T-12 2" Gas. Powered "Mud Hoq" 1 656.63 1984
(0' Haul )656.63
T-13 Schauer 6/2 Amp. Battery
Charger 1 55.08 1983 52.39
POWER TOOL TOTAL 5 3171.90
OF-1 Metal Desk 1
OF-2 Desk Chairs (1 exec. s 1 Side)1
OF-3 Sharp EL-11975 Calculator 1
203.69 1902 269.51
183.19 1902 196.86
74.50 1985 74.50
GARAGE FURN. TOTAL 5 540.10
HT-1 Shop Tools-Miscellaneous types Group
265.09
(Approx.2B6) 265.09 '.
Page 2 (Bucc. Mgt Prap.)
This offer shall remain valid until August 1, 1985 and may be withdrawn
thereafter. Should [here be any question regarding any porcion of the
offer, please feel free to call. Macerlal, Equipmenc and supplies listed
may be inspected at any time during normal working hours.
Sin/rte/r~el)y,
/R.A. B ai
General Paztne
RATS/bb
CC:
Braid
Scrayve
Zell
Zisser
~`
BUCCANEER MANAGEHPNT PARTNERSHIP
902 Aylsl Lane
°. O. Hox 845
A91an9IC Heath, Florida 372930895
Phone 1909) 794T618
Suns 13, 1985
CS[y Manager, Atlantic Beach
Poat Office Box 25
Atlantic Beach, F1. 32233
Re: Buccaneer Management Tangible Personal Property
Dear Nr. Fellows:
The Buccaneer Management Partnership has agreed [o offer for sale co the
City of Atlantic Beach [angilbe personal property listed in Appendix "C"
of the Gee 6 Jenson Evaluation dated March 13, 1985 (as revised by visual
inventory on May 17, 1985). The property is offered to Che city a[ [he
Gee b Jenson appraisal value less IS X.
The property available for sale is listed on the attached sheets duplicated
from Exhibit "D" of the Stock Purchase Agreement and excludes only property
listed as Assisi Office Inventory". The following is a summary of property
offered:
Three Vehicles $24,894.20
All Power Tools 3,171.90
Office Equipment in Garage 540.10
Shop Tools 265.09
Spare Pump Assemblies 2,887.29
Nas[e Treatment P1[. Equipment 1,539.77
Waste Treatment P1[. Supplies S Tools 1,833.32
Large Truck Tools, Equipment b Supplies 1,102.25
Small Truck Tools, Equipment S Supplies 556.32
Meters in Stock 5/17 $639.93
Less installations (440.15)
Plus Added meters 76.12
275.90
Miscel. PVC fittings, Chemicals And
other consumab les 591.31
Value as appraised by Gee 6 Jeusou $37,657.45 '
Discount offer--15 X (5,648.62)
Net Offer [o Ci[y $32,008.83
r~tla..rie ~eaek -
t160CEAN BOULEVARD
P. O. BO%ffi
ATLANTIC BEACH. FLORIDA 9RRV
TELEPHONE tIDll ii9taffi
CITY OP ATLANTIC BEA®
INVITATION FOR PROPOSALS
Proposals will be received by the City of Atlantic Beach until 5:00 p.a.
Honday, July 8th at the Ci[y Clerk's Office, Ci[y Hall, 716 Ocean Boulevard,
Atlmtic Reach, Florida 32233 for obta ini~ existing data on the following
systems:
1) Structural
2) Aeating, Ventilating, and Air Cond i[ion ing
3) Electrical
4) Plumbing
Servic ee will consist of visiting the site of [he subject project, located at
the Yublic Safety Building, 850 Seminole Road, Atlantic Beach, Florida 32233.
After all the data from the site visits are obtained and assimilated, drawings
of the existing systems will be sketched and analysed to identify the areas
of the existing cyst ems that do not meet [he current applicable building code
s[mdards and proper design criteria. Then these areas will be pr emil inarily
designed to upgrade them to current standards. After the analysis and pre-
liminary design are completed, ve will be presented with a study report including
sketches stating all of the find Sngs and recammendat ions plus a cost analysis
[o upgrade the proj ec ['s systems. The sketches and information contained in
[he report will assist us in making a calculated economical decision as to up-
grade or demolish and reconstruct the project. Services under this proposal
do not include final construction documents.
The City of Atlantic Beach reserves the right to reject my or all proposals
or par [a of proposals for whatever reason and valves irregularities and tech-
nicalities, and to accept the proposal which in the opinion of the City of
Atlantic Beach represents the best proposal for the City.
Richard C. Fellows
sty `tanager
RCP: pvb
NADEEM ZEBOUNI, P.E.
(904) 2415351
4) Plumbing: This system does not present a hazard at
this time but rerouting [he system, where required,
will result in a more efficient system.
Me also recommend that other considerations must be matle by a
qualified Architect in the following areas:
a) Traff it Floa
b) Functional arrangemenc of the various spaces.
c) Compliance with codes regarding incarceration laws and requirements.
have any questions or if I can be of any further assistance,
me know.
yours,
GI ~ebo
~Z:~
ZElOUNI ! ASSOCIATES. INC. 228 74th AVENUE NORTX P O BO% SOB 59 JACKSONVILLE BEACX. FL 322400859
NADEEM ZEBOUNI, P.E.
(904) 241-5351
June 21. 19B5
Hr. Gavid E. Thompson
Chief of Police
Atlantic Bch. Police Dept.
B50 Seminole Rd.
Atlantic Beach, FL 32233
Subject: Pire and Police S[a[icn, Atlantic Beach, FL
Gear Mr. Thompson:
This letter is a summary of our opinion and preliminary recommenda-
tions as a result of our reconnaissance of the subject Project.
:'he building systems can be divided into the following engineering
catagories:
1) Structural: The original structure of the Fire Station seems
to be in good condition with the exception of some visible
cracks and holes in the slabs on grade and walls which do not
present an immediate threat to the safety of the occupants.
However, ali the additions to the main structure do not meet
current applicable building code criteria and especially the
second story structure, which in our opinion is definitely a
potential safety hazard to [he occupants during days having
high wind velocity. Ic was apparent that several structural
members were not properly engineered prior to construction.
It is ouz opinion that individual structural members must be
investigated in the entire structure of the Project to ensure
that they are of adequate size and properly connected and especially
in those areas where the leaks exist.
"L) Electrical: The present electric system does not meet the National
Electric Code. Several unengineered electrical vir ing were
observed and usually [his condition results in overloading the
electrical circuits. Eor safety purposes, we recommend to replace
all faulty wiring and provide panels, in proper places, with
adequate capacity. Also, exist lights must be added as well
as an emergency lighting and fire alarm systems.
3) Heating, Ventilating, anc Air Conditioning: This system does
not present a hazard to [he occupants as the two systems described
above however, a redistribution of [he system, better insulation,
and a life cycle analysis will result in a more efficient and
energy saving system.
ZEBOUNI B ASSOCIATES. lNC. 228 14th AVENUE NORTH P O BO% 50859 JACKSONVILLE BEACH. FL J2240~0889
NADEEM ZEBOUNI, P.E.
[904) 241-5351
4) Plumbing: This system does not present a hazard at this time
out rerouting the system, where required, will result in a more
efficient system.
Me also recommend that other considerations must be made by a
qualified Architect in the following areas:
a) Traffic Flow
b) Punctional arrangement of the various spaces.
cj Compliance with codes regarding incarceration Laws and requirements.
I y have any questions or iT I can be of any further assistance,
p~eas~le~me know.
~~ ain^ sl yours,
l N. G 7~~e nI 1. P.E.
t
NGZ: t
ZE80UN1 d A580CIATES. INC. 228 74th AVENGE NORTN P O BOX 50859 JACKiONVILLE BEACN. FL 322600859
NADEEM ZEBOUNI, P.E.
(904) 2415351
June 21, 1985
Mr. David E. Thompson
Chief of Police
Atlantic Bch. Police Dep[.
B50 Seminole Rd.
Atlantic Beach, FL 32233
Subject: Fire and Police Station, Atlantic Beach, FL
llear Mr. Thompson:
This letter is a summary of our opinion and preliminary recommenda-
tions as a result of our reconnaissance of [he subject Yrojec[.
'fhe building systems can be divided into the following engineering
categories:
1) Structural: The original structure of the Pi re Station seems
to be in good condition with the exception of some visible
cracks and holes in the slabs on grade and vales which do not
present an immediate threat to the safety of the occupants.
However, all [he additions [o the main structure do not meet
current applicable building code criteria and especially the
second story structure, which in our opinion is definitely a
potential safety hazard to the occupants during days having
high wine velocity. ft vas apperent that several structural
members were not properly engineered prior to construction.
It is our opinion that individual structural members must be
investigated in the entire structure of the Project to ensure
[hat they are of adequate size and properly connected and especially
in those areas where the leaks exist.
2j Electrical: The present electric system does not meet the National
Electric Gode. Several unengineered electrical wiring were
observed and usually this condition results in overloading the
electrical circuits. For safety purposes, we recommend to replace
all faulty wiring and provide panels, in proper places, with
adequate capacity. Also, exist lights must be added as yell
as an emergency lighting and fire alarm systems.
3j Heating, Ventilating, and Air Conditioning: This system does
not present a hazard to [he occupants as the two systems described
above however, a redistribution of the system, better insulation,
and a life cycle analysis will result in a more efficient and
energy saving system.
ZEBOUNI k ABSOCIAEES. INC. 228 14th AVENUE NORiN P O 80X SOB59 ~ JACKSONVlIIE BEACH, fL 722d0-0859
parcel between [he other two which was rezoned about 45 days ago. They
wish to take the three parcels and make a complete development out of it
and it appears to have some good points. The ordinance will be up for
introduction and first reading and the setting of a public hearing.
o Chief ~av id Thompson had furnished the previous City Manager with
memorandum reports in 1983 end 1984 pointing out deficiencies in the
Public Safety building. Chief Thompson has furnished me with a third
letter in this regard for the upcoming budget year and we have made some
preliminary inquiries from qualified architects relative to what needs
to be done down There [o ascertain the feasibility of making the
necessary repairs and bringing the building up to code as opposed to
other alternatives. If the City Commission agrees, we would like to
solicit proposals for architectural sen~ic es to provide us with a
complete professional evaluation of the structure and the electrical,
heating, ventilating, air-conditioning, and plumbing facilities. The
purpose of the evaluation will be to determine the anprox imate cost
involved in bringing the building up to code both structurally and
electrically. Proposals would be returnable at the second meeting in
July. We will appreciate your consideration of this request.
CITY OF
r1tt ~eaek - 3r
:l60CEAE BOULEVARD
P. O- BOX 25
.4TLA\TIC BEACN, FLORmA3Y133
TELF.PBONE 1~12~42395
o The approved capital budget For lase veer authorized repair and
replacement of sidewalk on the east side of Ocean Boulevard from
Atlantic Boulevard to 7th Street. N'e also need some repairs on the
sidewalk on East Coast Drive From 7th St rcet down toward 9th Street. N'e
would like authority of the Commission to ask for bids on the concrete
itself with the City furnishing the necessary mold.
o City Attorney Claude Millis has determined that items contained in
the State Bond Loan Agreement are fixed and the State will allow no
negotiation on any of the items. W'e have not yet received some of the
documentation called for in the loan agreement itself, but the City
Attorney has indicai ed the Commission may authorize execution of the
agreement by the Mayor and City Clerk contingent upon the items being
received and approved by the City Attorney. This will be an agenda item
on Monday nigh[.
o To finish out the contract with llannah E Associates for the
relow Lion of water mains and fire hydrants on +layport Road, a change
order will be necessary reflecting changes in the amount of work
accomplished which were di scusseJ as a part of the contract by the
previous City Manager. We will be asking the Commission to approve the
change order.
o Commissioner Cook had asked that we determine what st rcets had been
closed in Section H in connection with the anticipated special
assessment program. We have determined that most of West Plaza between
ffayport Road and Orchid Street was closed in 1983, and Carnation Street
between Levy Road and West 14th Street was also closed. The portion of
Ala in Street between West 1st Street and West 2nd StStei was also closed
in 1975. To the best of our knowledge, those are the only records we
have of street closings in Section 11.
o You will find enclosed an ordinance rezoning the Mayport Corridor
in accordance with the recommendation of the Advisory Planning Board.
o We have received a request from the tiavy Department in Charleston,
S.C., requesting water service to the Navy offbase housing units now
served with sewer by the Buccaneer Water and Sewer District. The
request is For 400,000 gallons of uat er per day and the necessary fees,
etc., are being calculated by Jerry Strayve, Ui rector of Plans and
Operations, and will be presented to the City Commission for its
approval on Monday night.
o N'e are forwarding a copy of Commissioner Yan Ness' memorandum
regarding the recommendation of the Tennis Court Committee. This will
be an agenda item for Monday night.
o We arc enclosing a proposed ordinance for the creation of a Planned
Unit Development on the Bull property on Mayport Road. The property
involved are the two parcels previously discussed as well as a third
proposed agreement before us. We expect we will be able To resubmit the
agreement for consideration of the Commission at the next meeting.
o Ronald Johnson, Secretary to the Jacksonville City Council,
submitted to Mayor Rowell a proposed ordinance the City Council is
considering which would provide for the adoption of a 4t gas tax for 10
yeah with the proceeds [o be distributed among the various
municipalities and the county. I am informed at the finance committee
meeting on Tuesday, June 18, the ordinance was amended to strike 4t and
10 years, and insert the maximum amount of levy for the maximum amount
of time allowed by law. This would seem to indicate if the Jacksonville
City Council adopts it they could levy a 6g gas tax for up to 30 years.
The Jacksonville City Council has asked that we adopt and approve a
resolution, a copy of which is enclosed, which, in effect, updates and
revises an interlocal agreement enacted in 1953 when the Cit)• Council of
Jacksonville proposed to lev)• a It, gas tax. If The Commission wishes,
the interlocal agreement and resolution may be approved con[ingent on
the City of Jacksonville actually passing the ordinance levying the gas
tax. This will be an agenda item on Monday night.
o Each of you have already received a copy of a legal research on the
matter of special assessments. The matter of special assessments as
they relate to Section H will be discussed during the commission meeting
on ~bnday night to determine whether [he Commission wishes to proceed
with the legal procedures necessary to set up a special assessment
district to provide all of the improvements and public facilities in
Section I1. Please contact me if you need additional information
regarding this matter.
o In addition to the minutes of the last regular meeting, we are
enclosing a copy of a piece of correspondence from Ray Si[tig of the
Florida League of Cities addressed to Senator +lattox Nair which he asked
that we distribute to each member of the Commission.
o An agenda item for Monday night will be the negotiation with the
three auditors picked by the City Commission for performing next year's
audit. Coopers and Lybrand, the number one firm, will appear first, and
discuss a basis of fee with the City Commmission. The fee charged by
Price Waterhouse last year was $9,500, and they had agreed to perform
the audit this year for $10,000. This will give )•ou some idea of the
amount of money we should be looking at for next year's audit.
o An initial appraisal of our needs in the Buccaneer water and sewer
district has been <omplet ed and we have determined a need to acquire the
tangible personal propert)• listed in Appendix "C" of the Gee ~ Jenson
evaluation report dated March 13. This tangible personal property
includes vehicles, tools, meters, and other items which are necessary in
the operation of the district, and we have asked Messrs. Strayve and
Braid of the Buccaneer management partnership to provide us with a
proposed price for purchasing this equipment. A copy of the proposal is
included and we would ask you to review it as it will be an agenda item
on Monday night. Messrs. Braid and St rayve have indicated a lump sum
payment on or before August 1, 1985, would be satisfactory.
4'
CITY OF
rQtLaKtie beaels - ~losida
Pf6MORAM1DUFI
T0: The Honorable Mayor and City Commission
FROF1: Richard C. Fellows, City Manager
SUBJECT: Status Report
;ls oce.+~ muLevAan
p. o. eox rzs
ATLAITIC BEACH. FIARmA 3Y133
TELFPNO\E 1909111429%
o One of the main items of business Monday night will be to receive
proposals for the operation of the Buccaneer utility. The proposal was
properly advertised and specifications were mailed to the Public Service
Group in St. Augustine, the present Buccaneer ownership, Mandarin
Utilities, Jax Utilities, and Southern Underground Utilities in
Arlington. It is anticipated at least three proposals will be received.
It may be in order for the Commission to refer the proposals to a
committee for study and recommendation.
o We are including with your copy of the status report the Touche
Ross closing financial report on the Buccaneer utility.
o Proposals were received from two firms for pror id ing new job
classifications and pay plan. The two firms were Cody 4 Associates of
Cocoa Beach and Lakeland, and Long Associates of F:. Lauderdale. We arc
enclosing copies of the proposals for your study, and a decision on the
matter will be an agenda item for Monday night.
o There is an apparent error on the zoning atlas which came to our
attention when N"arren Teston applied For a building permit the other
day. According to our City map, the first 400 feet on the north side of
Cornell Lane is divided into four lots, 150, 50, 150, and 50 feet. The
map indicates the last 50-foot lot is zoning RS-2 and the remaining
three are zoned CL. However, according to a recent survey, the property
is actually divided into three lots, 200, 100, and 100 feet. It is our
recommmendation the City correct the zoning atlas by moving to amend the
zoning map so as to move the CL district zoning line 50 Feet west on
Cornell Lane to actually reflect tt~c intent of the original zoning map.
This will be an agenda item on Monday night.
o The utility agreement submitted at the last meeting of the City
Commission fot initial study is being reviewed by our associates at the
Buccaneer water and sewer district, and e•e would like to hold off
further consideration of the agreement until we get some input from them
as to how the requirements of their utility agreement work in with the
5-
June 21. 1985
~_
CITY OF
~tlactle ~'eaels - ~lo~cula
~i60CEA\ BOULE\'ARD
P. O. BO%23
ATLA6TIC BEACH. FWRD)A 92293
TELEPHOAE 1912/92399
a. Action on Resolutions (Cont'd)
B. Introduction of a resolution by Commissioner Van Ness
relative to dress requirements during the summer time
at City Commission meetings.
5. Action on Ordinances
A. Introduction of an ordinance rezoning property owned by
Bull Brothers Ltd. on Nayport Road from Open Rural to
Planned Unit Development and from RG-2 to a Planned Unit
Development, and setting of a public hearing for
July 8, 1985.
B. Introduction of an ordinance rezoning lfayport Corridor.
b. Miscellaneous Business
ADJOURN
n
AGCNDA
CITY OF ATLANTIC BEACH
June 24, L985
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of Regular Meeting of Junc 10, 1985
2. Recognition of Visitors
3. New Business
A. City Commission to negotiate with auditors for the performance
of the City financial audit for the fiscal year ending
September 30, 1985.
B. Report of Commissioner Catherine Van Ness on the Tennis Court
Committee with recommendations on the construction and
reconstruction of two tennis courts.
C. Receipt of proposals for the operation and maintenance of the
Buccaneer Water and Sewer District.
D. Action by the City Commission on proposals from firms
interested in providing a job classification and pay plan for
the City of Atlantic Beach.
E. Action by the City Commission to approve a change in zoning
atlas to correct a printing error on Cornell Lane.
F. Action by the City Commission to approve a resolution
implementing terms of an interlocal agreement for distribution
of possible gas tax funds.
G. Action by the City Commission to authorize the purchase of
tangible personal property from the Buccaneer +fanagement
Partnership for the use of the 6ucca neer Water and Sewer
District.
H. Commission action to grant authority for the advertising of
bids for the construction and reconstruction of sidewalks on
the east side of Ocean Boulevard from Atlantic Boulevard to
7th Street, and sidewalk repairs on East Coast Drive from 7th
Street toward lOtlt Sireeth.
I. Action by the City Commission to approve Change Order No. 1
on the relocation of water mains and installation of fire
hydrants on Mayport Road.
J. Action by the City Commission on a request from the Navy
Department in Charles ion to provide 400,000 gallons of water
per day for offbase Navy housing from the Buccaneer Kater
and Sewer District.
K. Discussion by the City Couonission on advisability of
seeking proposals for an architectural evaluation of
the Public Safety building.
4. Action on Resolutions
A. Adoption of a resolution authorizing the Mayor and Llerk to
execute the State Bond Loan Agarecment for 51.5 million
dollars.
VEIiI CLE REPORT
s consumption,
G to cal mileage and miles per gallon per vehicle
a
for the month of .tune 1985:
~
Vehicle B
To cal Mil cage Cas M.P.G.
2496 270 12.95
1
23 GS 275 8.60
2
2458 ~ 304 R.08
3
J162 247 L2 .80
4
3849 417 9_23
5
14.330 1,513 10.33
Response [o emergency calls for the month of .Ions 1985:
Acc Sdents vi[h injury 2.1 minutes
Accidents vlth property damage 3.6 minutes
i
CALLS RE CF.I \'ED fOR .Il^; f. 1985
Phone Calls Received - 4,871
Property Checks - 301
Parking Tickets Issued - 85
Calls for Service
Fire Department Assists 31 Barking Dug i
Escorts 4 Special De Wit 5
Disturbance Calls 90 Found Property 12
Domestic Calls 45 Sir k/Injured Person 1
Fights 37 Fircvorks 5
Traffic Accidents: Robbery 0
PD Only 43
Personal Injury 7 Reckless Driver 9
Assist Other Agencies 76 Traffic Obstruction 2
Drunks 31 Animal Investigat iun 14
Suspicious Persons 48 hiss inK Persons 11
Suspicious Vebic les 8 Auto I~rc eny 5
Burglaries 30 .`falicious Damage 17
larceny 41 Provlcr s/Peep inK Tuns 5
Alarms 26 Uischarinq Firearms
Juvenile Compla in[s 12 Wire Ibvn 0
Suicide A[tenp[s 2 Obscene Calls C
Insane Person 0 Dead Person 0
Child Abuse 5 Arson 0
Sex Offenses 1 Gutting I
A9SITYICS 7 WOrI I11 C55 C1lG li:S D
Ass SSC t1o[oris[ 52 Shopl if ring 2
.Yw.-. ~
G~
~.
~:~.:
CRIMINAL OPPF'SSF:S FOR IiIYE 1'IRi
~.
f
t'
{.
Rte..::
OPFENSE NC?3 F.R CO~DII TTRU NU9BF.R CLEARED
NONICI DE U 0
SE%UAL BATTERY 1 (1 Attenpt) 1
ROBBERY 0 0
AGGRAVATED BATTERY } }
SI1tPLE BATTERY `~ 9
BllRCLARY (RESIDENTIAL) 10 5
BURGLARY (NON-RESIDENTIAL) 6 0
LARCENY 15 7
HDTOR VE'dICLE THEFT } }
ARSON n 0
OFFICERS ASSAULTED I I
5R 29
TOTAL ARRESTS
FEL0:7Y 16
)fISDE:fEA.YORS 31
TRAFFIC 117
JWENI LE ~
1OTAL 157
i
ARREST CHARGE CODES .lunc 1981
OlA Mtuda and NonwegtigentMmdaughbr
~- - 016 - danYaadrtee by Nagligena
. I. 02 FordMe Rape
W RoMraY
3 M - Agpagted Amult
4 OS - . Breakin{ d Entering
1 06 - Larceny
2 OJ Motor Vehcb theft
2 08 Assault • Not Aggnrated
09 - Anon
10 - Forgeryl Comtttfciting
L IlA - Frwd
IIB Wathlea CLeclcs
12 - Em6ezrlemeot
13 Stoke Prop.: Buy.. Rec.. Pose.
Iq - V~/Mafmioaa Mischief
L 13 Weapom: Potat>amg, elc.
.~ 16 proWm0ont Cottw. Vsa.
6 17 ~ - Sex Offerraea
I gAS• l orP~.Retoino(and lb Deriratwea
1865 - Sak/Maw(actiwe o1 Conine -
1 BCS - Sdelklanufactme o(Marijuam (loc. flxheh, ei
ISDS• $alq'Yaon6elna of Melhadors
IBES • SalelManofacttrn of Other Synthetic Narcotics
(Demerol,Tdwin,etcJ
I BFS • Sak/ManutaMUC of other Stimulant
(Benzedrine. etc.)
18GS • Sak/MmoGcbue of other pepressmb
(Nembobl, I.umioel, eaJ
IEHS- Sak/tdrmufaclua ofoWer flailudnogens
(ISD, glee. etc.)
IBIS • Sak(Mrmohctme o(Narcotics Pmphermlis
I BAP Poss. of Opium and Ib Deriratira
(Moryhhre, Fleroin, Codeine)
1 BBP - Posscrioa o(Corame
I BCP Possession o(Marijuana (Inc. f4shieh, etc.)
18UP - Pusetdon o(MeWadoa
IBEP - Puv. of Other SYnthetic Narcotic
(Demerol, Talwin, etcJ
I BFP - Poss. of Other S[imuWu
(8cnzedrine, etc.)
18GP Poss. of Other Deprernnb
tNumbutni, Lcminal, <tc.)
INIIP - Poss.ot Other Hellucinogem (LSD,GIue, eteJ
ISIP - Possession of Narcotics Panpheroalia
I9p - Gambling-Book Making
(Ifone and Sport Bka)
19g - Gambling-Numbers and Lottcry
19C - Gambling - M Other '
20 - ORenxs Againal the Famgy cad ChBdrm
13 21 - Driving Under the InRrreooe
22 - Lpua Lawn
R 21 - Disorderly Intoxiatioo
1 24 - Uisorderly Conduct, Dist the Pena
26 - All Other (Except Tnffa:)
28 - Curfew and Loitering Iowa
(luveaBn, Under Age IS Only)
29 - Rumways•Lual
(JurenBe. Under Age I B auy)
3 Capiases
ii G lYaff it o(f~~n srs
i
.. _ _
ATLaunc Benut t'ot.ire nerneTMt r:
MONTisLY ARRESTS Pl: R. OFFI CSR
MONTH OF June 1985
J Lti'ENILF.
OFFICER FELONY MIS DE>lF.NOR TRAFFI f, FE L. MS.
Lt. Carvin
Lt. Vander Wal
1
1 _._
!
Sgt. Smith 1
Sgt. Christman _____ _ _
_ __ 5
Dec. Jackson 1.5
Greene 1 10
Ka¢marcz yk . S ___ _ ~ _
Trauger
Carver 6
Archer 2 1 12 1
Wood 1 ~ 1
Hall .5
Russell 1 3 21
Bartle 1 4 17
Wilson .5 5 l7
Beaty 1 4_ _ U) _
Love t 4 1 1
Stevens (Res.) 2
JoFm son (Res.) I 1
TOTALS 16 ;I 117 1 1
= 167
r:
r
Miscellaneous:
The department has been meeting with [he Ins[i CUte of Pol Lte
Traffic Management and Monroe Computers [o dSSCUSS our needs
Foi the coming year.
The department is currently awa icing [he results of a tommuni-
tations evaluation conducted by the Slate [o help us assess
our current needs.
Meetings: The Chief attended a Regional ':raining !feet ing 6-4-85, the
Seminole Beach Assoc iacion Mce[ing 6-6-85; the Flee[ Reserve
Officer Induction 6-6-85; and presented a Drug Awareness Program
Co the Flee[ Traln ing Center at Fiaypor[ 6-ll-85.
Chief Thompson was el ec led pres id enc of the Northeast Florida
Police Chief's Association 6-2G-85.
r
s
ATIANTIC BF.;d7f POLI CC DBP,VtT1fF.11'f
MO}]TRLY RF.P ORT
J US F. 1985
dotable Accomplishments:
Arrest of suspect fur Aggravac aJ Child Abuse... invest igation
by Ptlm. Kaczmarczyk and Det. .laokson, arrest by P[lm. Wil wn.
Arrest of suspect for Aggravated Child Abuse, Possession of
Controlled Substance and Battery on a Spouse by P[lm. Archer.
Arrests of two suspects for Burglary of an Occupied Dwelling
6y P[lm. Bartle and Ptlm. Trn inec Beaty.
i
Arrest of suspect for a tes identtal Burglary 6y Ptlm. Russell
and Det. Jackson.
Arrest of suspect for Fleeing and A[[anp[ing [o F.lude a Police
OEf leer, D.U.I. artd Reckless Driving by Ptlm. Bartle. ~
Arrest of suspect for Battery on a !aw Enforc emen[ Officer, Theft, ~
and Resisting Arrest with Violence by P[lm. Carver. i
Arrests of two suspette for Agg rava[ed Battery (StabE ing) by
P[lm. Carver. ~.
Arrest of suspect for Burglary by Det. Jackson and P[lm. Uall. ~
i
Arrest of suspect for Auto Thc`t by Ptlm. Ca n•er.
Thirteen arrests for D.U.1. made in June.
Training: Chief attend ed [he Florida Police ChiaC 's Association Summer fon-
ferenee including classes on Per[ormance enf ore emen[, Accred Station,
Fu cure Trends in Iaw F.n Corcemen t, and recent Supreme Court Decisions.
Sg[. Chr is [man completed a coo rsc a[ II'Ttl un >fanagi ng a Selective
Traffic Enforcment Program.
A11 sworn personnel attended a bicycle engineering, enforc emen [,
and safety class sponsored by IPT`1.
Five officers are se hed ulM Cor a Radar Certification school in
July.
;Q:. ..
~-
INTERNAL STUDY
i
Management Co. Costs VS City Operation '
of
Buccaneer Water b Sewer Discr ice 7/3/85
MRt. Co. Est.
Plant Operating Labor (3 People) $64,610.00
205 Over[ime,Pensions ,H S A Ins. 6 Work Comp. ?
Administrative Salaries 18,720.00
(37 hrs/wk)
Pensions, H S A Ins. b Work. Comp.
Administrative Office Expense
Plant Operating Supplies S Services
Electric Power
Insurance Expense
Maln[enance Expense
Vehicle Depreciation
Equipment Depreciation
Renewal 6 Replacement
Management Fee
Pension, H b A Ins. d Work. Comp.
One Time Transition Costs
8,950.00
26,520.00
48,000.00
8,000.00
(Not Specific)
32,500.00
(Excessive)
4,670.00
1,400.00
22,400.00
75,000.00
?
2,730.00
District Budge[ ':
$50,310.24
20,023.38
21,507.50 -
(60 hrs/wk) '
(13,263.02 for 37 hr/wk)
4,258.49
16,005.00
(Incl. Tel., Clean, Etc.)
7,140.00
46,112.00
9,411.32
(Based on 3 yr history:
Incl. Liab.,Plants,Bldgs.
Vehicles, Tools b Equip.)
16,360.00
(eased on 3 yr. history)
-0-
_0_
-0-
(Costs incl. in Haint.)
20,220.14 (Director)
4,003.58
U-
totals $273,500.00 $215,351.65
(Admin. Sal. reduced to 37 hrs/wk) (8,244.48)
$207,107.17 -
COMPARISOH PROVIDES AS A MINIMUM, AT LEAST THE SAME IF NOT BETTER SERVICE
i..=_ >
' S~nLJULE f
Jas Utilities M.anagemen t, Inc.
Bid eseluding bi Zling, customer service, etc.
ESTIMATED BUDGET
PERIOD: 8/]/85 through 7/31/86
REIMBURSABLE EXPENSES:
Plant Operating Labor
Ad<ni.nietrative Salaries
Adrm:niatrativs Office Expense
Plant Operating SuppZiee 6 Services
ELectr•ic Poorer
Insurance £spenee
Maintenance Expense
Vehicle Depreciation
F~{uipment Depreciation
Office Furniture 6 Equipment Depreciation
TOTAL REIMBURSABLE EXPENSES
Note 1. Renewal 6 Replacement
Management Fee 6 Reimb. for Indirect Costs
TOTAL ANNUAL COSTS
One-time Transition Coate
$ 53.910. OG
9,020.00
5, 750.00
23.820.00
48.000.00
8 000.00
32.500.00
4.670.00
1.400.00
_0_
$ 186.570.00
22, 400.00
32.000.00
$ 240.970.00
520.00
TOTAL BID - OPERATIONS, MAINSENANCE, REIiENAL 6 REPLACEMENT,
MANACEMEN? FEE, AED TRANSITIOA COSTS
Aote 1. Planned Renewal B Replacement
- 2 ADT systems $ 2,000.00
- 2 chlorine systems 3,600.00
- Rebuild 2 pampa 2,800.00
- Electrical work ~ 9,000.00
72,400.00
- Unprogravmed ,ioba 10,000.00
ST22, 900.00
$ 24I, 490:00
~.
siht/JLE £
Jax Utilities Manaoe^~ent, Inc.
Bid eseZuding billing, customer seruiee, etc.
AUTOMOTIVE AND OTHER EQUIPMENT
REIMBURSEMENT FOR DEPRECIATIOA AUTNOR72ED
Fair Xarkat
lhJce 6 Description Serial Io. Starve 7atue
Automotive
Licht dutu yickw truck P $7,000.00
Lti_ght dutu pickim_truck P 57,000.00
Equipment
Mud hog pump psi th hoses P $I, 200.00
SmaZ1 tools 0 $500.00
Radio equipment P $2,500.00
Aote Z. Statue ie 'P" far purchased ar "0" far currently rnned.
- 2. Purchased c~ be for neu or used vehicles and es:ip :err p:rak:.ee3
for operating u*.:er this cortraet. Value is p-..rchase price.
3. Vatus of ~ulmertZy ovaed is umdepreciated boak vctue. Ci h: reser~ee
the right to validate by being provided pvrchcse d.aee-te and
depreciation eeY,edule.
Note ]. AZZ required office furniture and equipment coned and i,rZll be provided at w
depreciation costs.
Rote 2. FoZloving additional equipment avait¢bZe as required. No depreciation costs -
eetzmated usage included ir, mairtenanee a"~ E 8 R.
Beekhoe Podding Wacfi iree
Trcilers h'e Zders, Rand Tools m:d Saus
Lcrge °racks Fumps - DeiseZ, Cae 6 Electric
L.. w Tr,.eks SLLpGrt Eg4ip.TiEra, Xcses B Canera tors
iu~.
'b - ..
SCh'EDULE D
Jax Utilities N.gnagement, Inc.
Bid exc2udiro billing, cuataner service, etc.
AUTAOR72ED PERSONNEL
Dparafing Labor
7titZs Ao. of PereonneL
Lead operator Z
Operator Z
Operator 20 hrs per week
Manager (general supervision) As required
Rotes 1.
E.
3.
~.
5.
Abr rsiatratiye Labor
Accountiru7/Secretariat 7 firs eD T week
Business Manager 4 hrs ver creek
Fotea ]. Various ekiZ Zs required but none on a fu2Z time basis.
2.
3.
~.
b.
scxeD~te F
Jar Utilities Management, Inc.
' Bid with billing, customer service, etc.
ESTIMATED BUDGET
PERIOD: 8/]/85 through 7/31/86
REIMBURSABLE EXPENSES:
Plant Operating Labor
Adrainietrative SaLariee
Administrative Office Expense
Plant Operating Suppt{ea 6 Services
Electric Power
Insurance Expense
Maintenance Expense
Vehicle Dep: eciation
Equipment Depreciation
Office Furniture 6 Equipment Depreciation
TOTAL REa?IDURSABLE EXPENSES
Rote 1. Renewal 6 RepZaeement
Management Fee 6 Reimb. for Indirect Coe is
TOTAL ANNUAL COSTS
One-time Transition Coate
y` 64, 610.00
18,720.00
8,980.00
26,820.00
48,000.00
8 000.00 _
32, 800.00
_ 4,670.00
1.400.00
$ 213 370.00
22, 400.00
38 000.00
S 270 770.00
2.730.00 __
TOTAL 870 - OPERATIONS, NAIE'[^ENANCE~ R£FEWAL 6 REPLACEIL~'NT,
MANAGEMENT P£E~ AND TnANSITIOA COSTS
Note 1. Planned Renewal 6 Replacement
- 2 ADT systems $ 2,000.00
- 2 chlorine systems 3,600.00
- Rebuild 2 pampa 2,800.00
- EZeetrti.caZ work 9,000.00
12,400.00
- Unprvgrm.~med jobs 10,000.00
$22, S00. DO
$ 273.800.00
a
~:
.. 5~nE: JLE E
I'
Jax Uti Zities Mmiagemant, Inc.
Bid urith biLZing, customer aero:ce, etc.
AUTOMOTIVE AND OTNER EQUIPMENT
REIMBURSEMENT FOR DEPRECIATION A(/TNORILED
Fair Market
Male t Description Serial Aa. Status Value
AutR~'Ipti Ve
Licht duty Pickup truck P $7,000.00
Lsght duty pickup truck P $7,000.00
Equipment
Mud hog pump cri.ifi hoses - P SI, 200.00
SnaZZ tools 0 S500. 00
Radso equipment P $2,500.00
Note Z. Starve ie 'P^ for purc7ased or "0" far c~.rr'ertZg v.+.ed.
2. Purc}.aced c~ be for nev or used vehic:ca and equip-c-rt purcF~eed
far operating un?er this eartract. Yc'.ve ie purchase price.
3. VaSue of currently coed is undeprecieted book valve. City reserves
the right to uc?idate by being provided p~c?+.:se doc-..-er.ta ad
depreciation seF.e },,Ze.
Aote 1. AZZ required office fern i±ure and equipner.t owned ara will be provided at na
depreciation coats.
Rote 2. Folloon.ng additional equ ip.~er,t cvailable as required. llo depreciatior, costs -
estimated usage included ir, maintercnee a s F. 8 F..
Baekhoe V P.oddina !.'achires
T rai.lers Nelders, Rand Tools, and Sue
Large :rucks Fucrps - Oeisel, Ccs 8 Eieccric
D.ortp Trcks Support Equi; ^~er, t, hbscs 8 ~er,erators
S~'Ne RULE D
Jas Utilities Management, Inc.
Bid with billing, eus toner eeruiee, etc.
AUTHORIZED PERSONNEL
Operating Labor
Titis
Field foreman/Lead operator
Operator/System operations
Operator/System operations
Manager (general supervision)
Aotee 1.
P.
3.
/.
S.
Ab+rin ist^a tive Labor
Accounting/Secretarial
Billing, eollectina, eusto~er service
Business Manager
Ao. of Pereonnet~
1
7
As reou fired
S hrs oe~ek
25 hrs oer ~+eek
9 hrs per week
Fotee 7. For a quarterly billing basis, va:~-:ovs skins required but rore _fu ZZ .i^~e.
2.
a.
~.
s.
~... ...
~'
SUFd•LAFY OF EXPEFZENC£
Senior Jax Utilities Management personnel have been in the uMter and waste water
business for thirty-five (35) years. This eneampassea the fu ZZ rmage of oper¢tiona,
construction, major repairs, billing, customer service, etc.
More specifically, experience includes:
- Construction ¢nd vapanaion of systems. Several systems we started with initial
construction and built them to water and waste water utilities of 15,000
connections.
- We have performed ¢ZZ of the above functions for systems serviw Ceder RiZZa,
Sherwood Forrest, Southside Estates, Oak NiZZ Park, San N.ateo, Fruit Cove Oaks,
Clenlea Park, Washington Re£ghts, Deerwood, Pants Vedra, Sawgrasa, Arbor Pointe,
and San Jose.
We are currently responsible for oper¢tions, construction of water and waste water
facilities, major repairs, billing, customer service, etc. for water and waste
water systems servtng the following areas: Ponce Vedra, Sarxjrass, Deerwood, Canal
(The Woods, Indian Springs, Rolid¢y Harbor, etc.), Fruit Cove Oaks, and Arbor Pointe.
Z. We are currently designing the water and waste water systems for General
Development Corporation for 12,000 ERG. This includes building of wells, water
storage, ponds, sewage treatment plmats, etc. Approximate cost ]st phase -
$750,000.
2. We 'nave recently completed adding 750,000 gpd waste water and pond facilities at
Sra,ryrass. Cost - $450, 000.
3. We have under construction 500,000 gpd wells, storage mad pzmrping facilities far
Arbor Pointe which will be ecmple ted wi thirs 30 days. Approximate cost - $500,000.
4. We are installing a major Zift station, looping of water Zinea, and sewer force
main in The Woods. Approximate cost - $650, ODD.
5. We trill be constructing an addition to the sewer treatment plant facilities at
Holiday Rarbor for 500,000 gpd waste water trea~ent facilities expansion in 7985.
Approxin, ate cost - $550,000.
6. We have drz ZZed new wells at The PZm~tatians of Pon to Vedra and will be constructing
a 500,000 gpd wcter treatment facilities in 1985. Approximate coat - $750,000.
7. We are also providing water mad waste water facilities far Fairfield Conrm~nitiea
be+:ng built across from Sawgrasa.
,:
~ 1Mlr CsH
e
I.r r.w.Jr
June 2I, 1985
Jax UtlllNes Management, Inc.
f6 NoM Lwr1 $fr~N
~Kfi1p1~111R fIJ/f6 lITOf
101/1U~1]f1
Mr. Riehm+d Fellows
City Manager
City of Atlantic Beach
P. 0. Box 25
AtZm1t{c Beach, FL 32233
Dear Mr. PeLlowa,
~~
In accordance un:th your invitation to bid, we are aubnitting bids for the
specifications provided and also without billing, collecting, customer service,
etc.
Our bid including billing, etc. is the higher of the taw at S293, 500 and SS of
this bid is $13,695. We are enclosing a cashiers cheek in this mnount in Zieu
of a bid bond.
We feel that we should comment on several elements on Schedule P.
- There appears to be ¢ probability of substantial growth resulting in
increasing plant capacity. Ther¢fore we estimate a high cost of electricity
at $48,000.
- Our maintenance and R 8 R costs are based on the evaluation of our inspection
and the mrtounts of $32,500 and $22,400 will be required to maintain this
expanding system in a condition necessary to provide proper service.
- Our inspection wted cer±¢in deficiencies that should be corrected in the
near future. These are listed under R 8 R mid total S12, 400.
- Our insurmfce is designed to provide protection for the system, the City, and
our company. Preliminary inquiries reveal that the insurance market is ,,*irming
up and all utilities will experience higher premiums in the future.
Ne are also enclosing a brief su'.miary of our experience in water and waste water
operations and maintenance.
Very truly yours,
~ ~~%.~v
B. R: Jmnes
Presndent
XRJ/cy
Ehc.
1G8~G8
~~{go3_ool0
31 ...l.-~..
i ~!!p!-0000
<
- a ,.~v~~
0
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PA 2GEL
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Section 3. This ordinance shall take effect upon its adoption.
. . t . ~ : . : . . . . : . . . . . . : . : t . • • • • • • . • .
Passed by the City Commission on First
Passed by the City Commission on Second $ Final Reading
William S. Howell, Mayor, Presiding Officer
Approved as to Form
and Correctness:
Claude L. Mullis, City Attorney
(SEAL)
ATTEST:
Adelaide R. Tucker GMC, City Clerk
ORDINANCE N0. 90-BS-94
AN ORDINANCE ZONING PROPERTY HEREIN DESCRIBED OWNED BY
HARCOURT BULL, WILLIAM BULL, JANE BULL, AND FRED A.
ADAMS, A. FRED ADAMS, AND JOHN SHEA FROM OR TD PUD .WD
RG-2 TO PUD, AS DEFINED UNDER THE ZONING CODE OF THE
CITY OF ATLANTIC BEACH; PROVIDING AN EFFECTIVE DATE
N1IEREAS, Harcourt Bull, William Bull, Jane Bull, and Fred A. Adams,
A. Fred Adams, and John Shea of Atlantic Beach, Florida, are the owners
of certain property herein described and have applied to the City
Commission to zone said property in accordance with the zoning code of
the City of Atlantic Beach, and
WHEREAS, the Advisory Planning Board met on June 18, 1985, to
cons ides the said zoning application and conducted a public hearing, and
WHEREAS, the Advisory Planning Board has rendered its
recommendation to the City Commission, and
WHEREAS, the City Commission finds the rezoning of the particular
piece of land consistent with the Land Development Code and the
Comprehensive Plan adopted by the City, and the zoning will not
adversely effect the health and safety of the residents in the area, and
will not be detrimental to the natural environment or to the use or
development of the adjacent property in the general neighborhood,
NOW, T1IERLFORE, BE IT ENACTED BY THE CITY COhPoISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA:
Section 1. The real property described in Section 2 below is
hereby zoned Planned Unit Development (PUD) as defined and classified
under the zoning rode of the City of Atlantic Beach, Florida, in
compliance wit} the application and plans on file with the City and by
reference made a part hereof and subject to any conditions and
recommendations of the P.dvisory Planning Board and the City Commission.
Section 2. The real property zoned by this ordinance is owned
by Harcourt Bull, William Bull, Jane Bull, and Fred A. Adams, A. Fred
Adams, and John Shea of Atlantic Beach, Florida, and is located on
Mayport Road as more clearly defined in the attached legal descriptions.
the corporation is listed on any one o ore of the recognized
The Board of Trustees shall not invest more than
the common stock or caoitat cf n~4 nF .........._ ._..._
assets.
nor
Passed by the City Commission on First Reading
Passed by the City Commission on Second 6 Final Readi
Approved as to Form
and Correctness:
William S. Howell, Mayor, Presiding Officer
Claude L. Mules, Ctty Attorney
(SEAL)
ATTEST:
Adelaide R. Tucker CMC
City Clerk
Section 2. This ordinance shall take effect as provided by law.
F
ORDINANCE N0. 56-85-5
AN ORDINANCE AMENDING THE ORDINANCE CODE OF 771E CITY
OF ATLANTIC BEACH, FLORIDA; MIENDING CHAPTER 2 DIVI-
SION 3, SECTION 2-290, RELATIVE TO THE INVESTMENT OF
RETIREMENT SYSTEM ASSETS TO PROVIDE PROCEDURES FOR
INVESTMENT IN EQUITY SECURITIES; PROVIDING AN
EFFECTIVE DATE
BE IT ORDAINED 6Y TfIE CI"fY COhP115SI0N OF 771E CITY OF ATLANTIC
BEACH, FLORIDA:
Section 1. Chapter 2, Division 3, Set Lion 2-290, of the City
Code of At lane is Beach, Florida, be and it hereby is amended to read as
follows:
CHAPTER 2
ADMINISTRATION
ARTICLE V. BOARDS AND CO+WISSIONS
DIVISION S. RETIREMENT SYSTEM
Section 2-290 Investment of Retirement System Assets.
The Board of Trustees shall be the trustee of the monies and assets
of the Retirement System. The Board shall have Full power and authority
to invest and reinvest such monies and assets subject to all terms,
conditions, limitations any restrictions imposed by the State on the
investments of pub]it employee retirement systems. The Board shall
employ outside investment eo~+nsel adviser to advise [he Board in the
making and disposition of investments All monies and assets of the
Retirement System shall be held for the sold purpose of meeting
disbursements authorized in accordance with the provisions of this
division, and shall be used for no other purposes.
The Board of Trustees may invest and reinvest the assets of the
retirement trust fund rn:
(a) Time or savings accounts of a national bank a state bank
insured by the Federal Deposit Insurance Co-ooratinn. nr a <av;noc n,.n
(b) Obligations of the United States or in obligations guaranteed
as to principal and interest by the United States.
(c) Bonds ,_ stocks, or other evidences of indebtedness issued or
' guaranteed by a c_or_p_oration organized under the laws of the United
States, any state, or organized territory of the United States, or the
District of Columbia=Provided:
I -
~.;
RESOLUTION N0. 85-18 -,
A RESOLUTION REQUESTING THE AFPROPRIATIOK
OF STATE FUNDS FOR 7HE ATLANTIC BEACH
CROSSOVER PROJECT FOR FISCAL YEAR 1985-86
WHEREAS, the City Commission of the City of Atlantic Beach,
Florida, retogni zes the need for erosion control on its newly
renourished beach; and
WI{EREAS, the City Commission, in an attempt to resolve this
erosion, is applying for funding in Fist al Year 19d5-86 for construction
of dune crossovers,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City
of Atlantic Beach, Florida: ~.
Section 1. That the City formally requests State funding from the
Department of Natural Resources to resolve our erosion problem.
Section 2. That the Ci[y will provide all necessary information in
support of the application for the Atlantic Beacii Crossover Project.
Section 3. That R. C. Fellows, City Manager, is the authorized
official responsible for the submission of said application.
Section 4. That this resolution shall take effect imaediat ely.
Passed by the City Commission on July 8, 1985.
William S. Howell, Mayor, Presiding Officer
Approved as to Form .
and Correctness:
Claude L. Mullis, City Attorney
(SEAL)
ATTEST:
Adelaide R. Tucker CMC, City Clerk
(b) Work Element 2.2: Eliminate lump sum compensation in its entirety, a
reduction of five thousand four hundred eighty dollars (55,480.00) to
zero. ,
(c) Work Elements 3.1 and 3.2: The Agreement dated December 11, 1984,
pro vtdes for compensation for resident Tnspec lion services at negotiated
per dies rates; sa td rates remain unchanged Dut the ENGINEER will charge
no inspection time to construction elements deleted under modifications
of scope of Work Elements 3.1 and 3.2 (Items 3(c) and 3(d ), this
Amendment No. 1).
(d) Total Lump Sum Contract Amount (exclusive of per diem payments for
inspection) stated in Clause 3 of the December 11, 1984 Agreement and on
page 4 of 4 of Attachment 'A' thereto is reduced by the amount of six
thousand nine hundred ninety dollars (56,990.00) from 524,830.00 to
fv,eao.oD.
In Mi loess Whereof the OMNER and the ENGINEER have executed this Amendment No.
1 as of the date first written above.
CITY OF ATLANTIC BEACN, FLORIDA
BY:
William 5. Howe 1, Mayor
ATTEST:
delaide R. Tucker, Clerk
ROBERT BATES i ASSOCIATES, INC.
BT-
Robert L. Bates, r., .E.
President
ATTEST:
L4G~
chard hompson
Secretary/Treasurer
Page 3 of 3
~.- __
NOM, THEREFORE, the OWNER and ENGINEER, in consideration of the recitals and
mutual covenants hereto set forth, mutually agree as follows:
1. Justification for Modlff ca Lion
The OWNER desires, solely for its convenience and with no adverse reflection
on quality, timeless or acceptability of services provided heretofore by the
ENGINEER in conjunction with this program, to unify responsibility for
construction phase basic services and resident inspection for the regional
effluent force main system. To this end the OWNER has, or will shortly,
contract with the consul Ling engineer who has provided such services to the
Cities of Jacksonville Beach and Neptune Beach.
2. Waiver of Noti ftcation
Upon execution of this Amendment No. 1 Including the assurances herein that
modfffcations in contracted scope of services are solely for the convenience
of the OWNER, the ENGINEER hereby waives his rights to formal notification and
opportunity for consultation as set forth in Clause 6(b) of 4D CFR 33.1030.
3. Modifications to Scope of Services
Attachment 'A` to the Agreement for Engineering Services dated December 11,
1984, sets forth scope of work and description of work elements. Upon
execution of this Amendment No. 1, Attachment 'A• is amended as follows:
(a) Work Element 2.1, "Construction Phase Services for Effluent Force Main
Segment from Plant to Manifold Point on Lomwn Force Hain and Collection
System Pumping Station Replacement', is modified by deletion of all
services pertaining to the effluent force main. As bid and awarded, the
segment from the plant to the manifold point is in a single construction
contract; construction phase services and inspection for the contract
must remain unified as the responsibility of a single engineer.
(b) Work Element 2.2, °COnstruction Phase Services for Manifold Effluent
Force Main Segment (for Common Usage with the Cities of Jacksonville
Beach and Neptune Beach)', is deleted in its entirety.
(c) Mork Element 3.1, "Resident Inspection of Effluent Force Hain Segment
from Plant to Manifold Point on Common Force Main and Collection System
Pumping Station Replacement', is modified by deletion of inspection
services pertaining to the effluent force main.
(d) Work Element 3.2, "Resident Inspection of Construction of Manifold
Effluent Force Main Segment (for Common Usage with the Cities of
Jacksonville Beach and Neptune Beach)', is deleted in its entirety.
4. Modification in Compensatfon
Upon execution of this Amendment the contracted compensation is modified as
follows:
(a) Work Element 2.1: Reduce lump sum compensation amount by one thousand
five hundred ten dollars (51,510.00) from 57,620.00 to 56,110.00.
Page 2 of 3
AMENDMENT N0. 1 TO
AGREEMENT FOR ENGINEERING SERVICES
DATED DECEMBER I1, 1984
BV AND BETYEEN
THE CITY OF ATLANTIC BEACH, FLORIDA
AND
ROBERT BATES E ASSOCIATES, INC.
This Amendment No. 1, effective date 1985 modifies scope of services
and compensation for services previou~y establSshed to the Agreement for
Engineering Services, dated December 11, 1984, by and between the CSty of
Atlantic Beach, Florida (hereinafter referred to as the 'OWNER')and Robert
Bates b Associates, Int., Jacksonville, Florida (hereinafter referred to as
the 'ENGINEER"). This Amendment is entered in conformance with provisions of
Clause 6(b) of 40 CFR 33.1030 incorporated in the said Agreement.
YITNESSETH
That whereas the OWNER with cooperation and professional assistance of the
ENGINEER has applied for, and has been awarded, construction grant assistance
from the Florida Department of Environmental Regulation (DER Grant No. 747040)
for construction of certain improvements to its wastewater collection,
treatment and disposal system, specifically:
(a) Engineers' Project No. 8306 - Part 3: Replacement of six (6) collection
system pumping stations, designated stations "A' through "F', inclusive,
and,
(b) Engineers' Project No. 8306 - Part 5: Treated wastewater effluent force
main, including a segment from the Lity wastewater treatment plant to
point of junction (manifold point) with force main (engineered by others
to serve the Cities of Jacksonville Beach and Neptune Beach) and a common
manifolded segment from the point of junction to point of discharge into
the St. Johns River.
The ENGINEER having previously prepared plans, specifications and bidding
documents, the same having been approved by the OWNER and Florida DER, the
OWNER did publicly advertise for bids for construction of Part 3 and Part 5,
did receive bids for said projects on April 8, 1985, and upon proper
recommendation of award by the ENGINEER, did by Commission resolutions on
April 22, 1985, award the construction contracts to the respective low
bidders, subject to Florida DER concurrence in the said awards.
Florida DER has, or will shortly, concur in construction contract awards and
the OWNER desires to proceed expeditiously with construction on the basis
outlined and agreed herein.
Page I of 3
~.
PACE ELEVEN
M MUTES
]UNE 24, 1985
Miscellaneous Business - continued
commented on, during discussion of financing, one approach which would
not obligate [he city to any extent. Financing of new roads, eater and
sever improvements Could be furnished by [he sale of bonds. Assessment:
on [he property owners would be pledged to repayment of [he bonds
Repayment could be financed over a period of ten years. Mayor Novell is
on the Sta [e Committee for the Florida Pooled Loan Program and today
attended an all day meeting. Ne did not feel the city would be inceresl
ed in [heir program, but will advise later. Commissioner Cull iford sai:
it vas most important to move ahead in SecC ion H before i[ developed L
a manner they would not like.
Nr. Mullis advised the Commission the next steps would be co retain a
Financial advisor of an underwriting firm, and an engineering firm
to make the study which would comply with the law and follow Chapter
170 FS.
Notion: Move [o ask the City Manager and Ci[y A[[orney to draft a
schedule of steps [o be presented a[ the next meeting by
which ve would proceed with that type of financing and
development of the area, and recommend the procedures
accordingly.
Commissioner Morris said he would like some consideration given to
perhaps some Commercial Limited beltl ins type arrangement as it
might relieve some of the necessity to come out on Maypoz[ Road
[a shop, and also might give some incentive to a larger tax base.
Ae suggested chat be addressed during the final reading of the Ordi-
nance on the proposed rezoning of Hayport Road to be held on August
12, 1985.
Commissioner Gulliford withdrew his mo [ion and Cos®issioner Cook vith-
drev his second. Commissioner Gulliford presented in full, in writing,
Resolution 85-17, A Resolution [o proceed with [he development and
making improvements in the area known as Sec [ion N.
Hot ion: Hove for passage of Resolution 85-17.
No discussion before the vote. Hot ion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * k * k * * * k * * *
Mayor Novell advised the city had rec en[ly received title [o the grope:
[he city purchased last year right next [o the sever plant.
There being no other business to come before the Corm is Sion, the Mayor
declared the meeting adjourned.
(SEAL)
uil]iam S. Novell
ATTEST: Mayor/Presiding Of Fit er
Adelaide 7ucker,City Clerk
NAME OF
COMMAS.
M
5 V
Y V
N
i
i
Cook x
Gulliford a
Cook x
Cull iford x x
Van Ness x x
Howell x
ty
t
u-
`~:
Face reN
MINUTES
JUNE 24, 1985
Action on Ordinances
A. No. 90-85-94. AN ORDINANCE 20NINC PROFERTY HEREIN DESCRIBED OWNED B
HARCOURT BULL, WILLIAM BULL, JANE BULL, FROM OR TO PUD AND RG-2 TO PUD
AS DEFINED UNDER THE ZONING CODE OF THE CITY OP ATLANTIC BEACH, PROVID
ING AN EFPECTIVE DATE.
Mayor Novell presented [he Ordinance in full, in writing, on first
reading.
Notion: Move for passage of Ordinance No.90-85-94 on firs[ reading.
Mayor Howell commenced the Ordinance should also indicate [}ie other
ovnez/s of [he center section.
Amended Notion: Move for passage of Ordinance No. 90-85-94 on firs[
reading, subject to correcting the Ordinance by adding the
owner/s of [he center section in the appropriate places.
Mayor Howell set [he Public Hearing for July 8, 1985.
:: • x • • x • s x ~ • ~ • • • • • x + ~ • • • x ~ s • • ~ • ~
B. No. 90-85-93 AN ORDINANCE AMENUING CHAPTER 24 OF THE COlfPREHENSIVE
ZONING ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING THE
ZONING ATLAS OF PROPERTIES ALONG MAYPORT ROAD PROM ATIANTIC BOULEVARD
TO THE NORTH CITY LIMITS TO PROVIDE A M9RE SUITABLE LAND USE CONSISTEN
WITH THE CITY OP ATLANTIC BEACH CO;fPREHENSIVE PLAN; PROVIDING A.N EFFEC
TIVE DATE.
Said Ordinance vas presented in full, in writing by lfayor Howell on
first reading.
Notion: Move for passage of Ordinance No. 90-85-93 on firs[ reading
A map showing the proposed zoning vas displayed for [he benefit of
[he Commission and audience. Commissioner lbrris emphasized it was
strictly a proposal by [he Advisory Planning Board after months of
study. lfayor Novell noted he had previously mentioned there were
covenants and restrictions on some of the property that vas proposed
to be rezoned from Residential to Commercial Limited, and felt is vas
no[ a good idea [o rezone ,hen you were faced with deed restrictions.
The question vas called and [lie mo [ion carried unan inrously. !'ayor
Novell se[ [he Public Hearing For August 12, 1985.
• • * • t t # x • :t ~ • : t t : ~ • t : z • x x • • x x • x
Miscellaneous Business
Commissioner Gulliford asked about the status of Section H. Hr. Fellow:
said he had furnished each Co r. aissioner a copy of [he roads closed as
requested by Co;m:lssioner Cook, and Hr. Mullis had furnished copies of
his legal research on the matter of special assessments. Mayor Howell
NAME OF
COMMFiS.
M
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f
Cook x
Van Ness x
Cook x x
Gulliford x
Morris x
Van Ness x x
Howell x
Cook x
Gulliford x x
Morris x
Van Ness x x
Howell x
PACE NINE
HINUTES
JUNE 24, 1985
Nev Business - Continued
The Commission agreed to authorize the City Manager [o solicit proposal
for architectural services to evaluate the structure and the el ectrica]
heating, ventilating, air conditioning, and plumbing facilities, and
suggest if the city should: a.) leave 1t as it stands, b.) renovate, of
c.) tear the building down and rebuild.
Action on Resolutions
A. Resolution N0. 85-15
Mayor Howell presented in full, in writing, Resolution No. 85-15, a
Resolution authorizing the Mayor and Clerk to execute the Slate Bond Li
Agreement for $1.5 million dollars.
Motion: Move for passage of Resolution 85-15.
The City Attorney pointed out on page 47 of [he interlocal agreement
the principal amount of the loan is $1,500,000. The amount to be de-
posited in construction fund is $1,294,276.77. The reason for [hat,
is in paragraph D, they are taking out of the bond proceeds [he suf-
ficient amount of money to put in [he reserve account in advance -
$177,723.23. Division of Bond finance fees will be $28,G00. Mr. Mullis
said the City would have [o execute the Escrow Agreement and it has
Co be with a bank with assess of over $50,000,000, and the Stare has
required the city have []iat money [his week deposited in the escrow
account and be in DER's hand prior [o July 1, 1985.
lotion: The Mayor and Finance Director be authorized [o execute
[he estrov agreement.
Mr. Hulks said the interest earned on the estrov account would go
to replenish [he reserve account if the balance is below $177,723.23.
If [he balance is Wrote, they will reduce the annual interest payment k
that amount.
* * * x * * * * * * * * * k * * * * k * * * k k * * * k * * k
B. Resolution No.85-16
Commissioner Van Ness presented in full, in writing, Resolution No.85-
a Resolution encouraging attendance a[ Ci [y Cocuniss ion meetings, and
encouraging a more informal dress code during the summer months for m.
and women.
Ho[ion: Move for passage of Resolution No. 85-16.
No discussion before [he vote. Motion Carried unan ir,:ously.
* k * * * # * k * * k k * k * * * k * * * k * * * k * * * * k
i
NAME OF
COMMRS.
M
S V
Y V
N
n
Cock x x
Gulliford x x
11orris x
Van Ness x
Howell x
Cook x x
Gulliford x x
Morris x
Van Ness z
Howell x
Y
1 ,
n
Cook x
Cull iford x
Horr is x x
Van tress x z
Howell x
PAGE EIGHT y y
MINUTES NAME OF
JUNE 24, 1985 COMMAS. M S Y N
Nev Business - continued
I Attion by [he Ci[y C mmission to approve Change Order No. 1 on [he
reloc [io of ace 1 s and installation of fire hydrants on Ma or[
Mr. Fellows explained the relocation of water mains on Maypor[ Road vas
cwpl eted, and the work amounted to an additional $10,000. IC had been
set up sometime prior to January 1,1985 when the work vas being laid ou .
Since [hey did not know exactly what they would have to do, the dec is fo
vas made to vast and make any change order at completion.
Notion: Approve Change Order No. 1 on the relocation of va ter mains Cook a
and installation of fire hydrants on Nayport Road in [he Gulliford x x
amount of $10,000. Morris x
Van ^ess x x
No discussion before the voce. Motion carried unanimously. Howell x
J. Action by The Ci[y Commis fou on a request from [he Navy Department
in Charl escon [o provide 400,OOO~allons of water Per day for offbase
Na_v~ housing from [he Buttaneer Water and Sever District.
The City Manager reported he had asked the Buccaneer Water S Sewer
District [o examine [he request and they had determined [he Water 6 Se r
District had the capacity to serve the Navy. They had prepared documen-
ca[ion relative to [he impact fees which would anioun[ [o $85,000. Mini
mum water service fees for Che 400 units would be $2,264.63 per quarter
and 6TiC per thousand for excess. The wavy would be required [o extend
2N1' PVC Co tonnec[ up Lo the existing line of Buccaneer. ;~ayor Howell
noted Buccaneer vas also currently serving that area with sewer.
Tb tion: Approve [he hook-up for offbase Navy housing to provide Cook x x
400,000 gallons of water per day, subject [o entering Gulliford x
inco the proper contract with [he government. Morris x
Van Ness a x
No discussion before the vote. Motion carried unanimously. Howell x
! R * * f • R t * * * R * • * * * * * * t t * ! k * R f t fk * t
K. Discussion by the City Commission on advisability of seek inK propos s
for an architectural eva lua[ion of the Public Safes building
Ifie Ci[y Manager said 1[ vas his understanding from both Po]ice Chiei
Thompson and Pire Chief Royal that [vo other times during [he term of t e
previous Ci[y Manager certain deficiencies in [he Public Safety Buildi
were pointed out, and his letter made the third consecutive year.
Deficiencies included a possible hazard for [he firemen headquartered
in the top floor of the building. Mr. Fellows also noted the facility i
not in compliance with the National Elec[rit Code. He questioned vhe[h
any mote money should be put into the building until further cvalua[io
'
vas made. Mrs. Kerber, First St. reminded the Concnission of [he disc uss on
about [vo years ago as to whether they would put an add i[fon on Ci[y H 1
or build a new Hunic ipal building to house the Police and Fire Departm ~ is
and Ci[y Hall. They knee then the water vas pouring in underneath [he
windows and through the concrete blocks, and they had a difficult time
keeping papers dry with a hard rain, but the focmer City liana ger chose o
put an addition on City Nall in lieu of a new Municipal Building.
FAGS seveN
MINUTES
JUNE 24, 1985
New Business - continued
about [he need for [he 1985 Chev. Celebrity Wagon which vas about one-
third (1/3) of the total price of the personal property. Mr. Fellows
answered in [he affirmative, and said the car chat Mr. Widdows now dr 1~
was almost ready for retirement, and they planned to make some trade-
arounds, etc. so they would need an additional automobile. It would wir
up somewhere within [he city strut cure. Commissioner Morris agreed, aM
said he was sure the wagon would end up in the city structure - he had
neV2C Seen One Si[ ar0 and that SOmeOne didd[ manage Co get in and USe.
Hie main concern vas the price of $9,826.77.
?btion: ibve [o defer the item until the next meeting.
Commissioner Gulliford suggested the item be deferred. One important
consideration vas they were going to possibly meet with the lac and
second low bidders and also have the Committee meeting. He noted on pad
2 of the proposal the offer shall remain valid until August 1, 1965.
Mayor Howell pointed out if the city should end up purchasing the pro-
perty, i[ would not come from funds of the city. The purchase would
come from funds of Buccaneer. Commissioner Norris asked where [hey
would get funds when [he city had to loan [hem money. The iiayor said
[hey did no[ have to pay for the properly until August Ist and funds
would start coming in To Buccaneer as far as the City of Atlantic
Beach vas concerned as of July 1. Mr. Fellows pointed out when [he
purchase agreement vas signed, Buccaneer agreed to let the city use
the equipment, etc. through ]une 30th. After June 30, 1985, he felt
Buccaneer 1lanagement would be looking for some kind of a lease arrange
men[, eT C, mainly on the vehicles their personnel used. Commissioner
Gulliford asked the City Manager to negotiate until the next meeting.
If not, maybe fill in with one or two from the city until the next
meeting. The Ci[y Manager said he would handle i[. The question
vas called and the motion carried unanimously.
* * * * * * * # * # # # # # * # * * * * * * * * * k *
of bids
antic Boulevard
Mayor Howell said [he City Manager planned to use inhouse labor and
only asked authority [o advertise for bids on concrete, forms, etc.
There vas no objection from [he Commission. Commissioner Culli ford
asked if the City Manager anticipated any leftover funds in contin-
gency that the city might se[ up a priority for additional sidewalks.
The Ci[y Manager said yes, sidewalks were budgeted for Atlantic Blvd.
for approximately $9,000. The S[a[e currently had that under advise-
ment, and he felt they will do [hat. Commissioner Gulliford asked him
to report at the next meeting locations [he City Manager considered
priorities as to sidewalks.
NAME OF
COMMHS.
M
S v
Y v
N
s
Gulli ford x
Mortis x
Cook x
Gulliford x
Morris x
Van Mess x
Howell x
eace slx
MINUTES
JUNE 24, 1985
Nev Business - continued -
Mayor Howell commented that several years ago the three beaches,Baldwi:
and [he City of Jacksonville signed an interlocal agreement on the
diatribu [ioa of a possible one-cent gas [ax. The distribution would be
based on a population basis. Imposition of the gas tax at that time wa:
never passed. The City of Jacksonville recently asked Che beaches [o
update the interlocal agreement as Che new law would allow [hem [o im-
pose up to 6S per gallon on gas for a period of 30 years. If approved
ve would be assured of receiving the city's share. If the city did not
endorse the interlocal agreement, the Atlantic Beach share would be
held in escrow until that time when [he agreement is negotiated satis-
fat[orily by both parties.
Motion: Authorize entering into an interlocal agreement with [he
City of Jacksonville, Ci[y of Jatksonvil le Beach, P:ep[une
Beach, and Baldwin if and when Che Ci[y of Jacksonville
passes the Ordinance imposing the gas [ax.
Commissioner Gulliford said he met today with Messrs. P.asfo rd, Cuok,
Carter, and all [he A[ large except Mr. Smith. One of [he items dis-
cussed vas [he interlocal agreement. Conmis sioner Gulliford expressed
[he opinion the city should enter into the agreement, and added Chat
all counties around us have passed it. The trend today is for projects
to be funded at the local level instead of State or Federal. Following
discussion, [he question was tall ed and [he motion carried unanimously.
Commission
NAME OF
COMMAS.
M
S v
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N
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Cook x
Gulliford x
Cook x
Gulliford x
Morris x
Van Ness x
Howell x
us[
Mr. Pel love reported that each Coxcnissioner had received copies of the
proposal on Buccaneer Management tangible personal property. Ne and
staff had evaluated the needs of the equipment and felt the city could
use it. The purchase would measurably assist him in the budge[ process
next year as he already had some indication [ha[ some of the items wer<
already needed. Ne recomvended [he Comrtiission consider very strongly
[he purchase of the property on the terms that had been provided by
Messrs. Braid and S[rayve through the Buccaneer Management Partnership.
Value of the property as appraised by Gee S Jenson was $37,657.45,
Discount offer of 15x - ($5,648.62), net offer to city-$32,008.83.
Commissfoner Van Ness expressed the opinion the Cosvnission had agreed
during discussion of the purchase [he personal property was not needed
by the city. Mr. Fellows said [he Administration had not really had an
opportunity to evaluate that particular aspect, and therefore felt this
would be the appropriate time to discuss iC_ Co:mis sioner Morris asked
PAGE FIVE
HIHUTES
JUNE 24, 1985
Ner Business - continued
D. Action by [he City Commission on proposals from firms interested in
providing a job classification and pay plan for [he C1~ of Atlantic Be
The City Manager reported that each Commissioner had received the pro-
posals of [he two firms, George Cody S Assoc of Cocoa 6 Lakeland, and
one from Long b Associates of F[. Lauderdale.
Lang S Associates: $3,900
Cody $4,000
Both firms agreed that [hey would have the plan in place, the job des-
crlption6 written, and [he classification system completed no later [ha
August 16, 1985.
lotion: Award the study to provide a job classification and pay
plan [o Long 6 Associates, of Ft .Lauderdale for an amount
of $3,900.
During discussion, Commiss inner Morris asked if [he item vas budgeted.
Mz. Fellows replied in the negative. Commissioner Morris asked what in-
dicated the need for the service. The City Manager said the absence of
up-to-date job descriptions; a number of duties being performed by
wrkers who are working outside of a particular classification, and [he
pay plan the city is presently using had only two steps and has no
flexibility to reward employees for merit. Co.:miss Toner Morris suggeste
the ii em be deferred until the next enacting.
Amended lotion: Award the study [o provide a job classification and
pay plan to Lung b Associates of FL Lauderdale for an amount
of $3,900. The fee to come out of con[in9Ancy.
No discussion before the vo [e. Amended motion carried unanimously.
* * * * * k * * * * * * * * k k k k * k k * * * * * * k * *
H. Action by the City Commission to _approve a change in zoning atlas
to correct a printing error on Cornell Lane.
Due to a sc rlvener's error, the City sap indicated half of a 100' lot
on the north side of Cornell Lane as zoned Residential Single Family
while [he other half vas zoned conenercial. Mayor Ilowell asked for a
motion to correct the map to show Residential Single Family for the
entire 100' lot.
Motion: Move to correct [he zoning map of [he City of Atlantic
Beach.
No discussion before the vote. Notion carried unanimously.
** R*** k£ k k*** k k* k k k k k k k k k k k** k* k
NAME OF
COMMRS.
M
S V
Y V
N
ch
Cook x
Cull iford x
Cook x x
Cull iford x x
Morris x
Van Hess x
Howell x
Cook x
Gulliford x x
Morris x
Van Mess x x
Nowell x
~'
PAGE FOUR
MINUTES
JUNE 24, 1985
Nev Business - continued
Mr. Scheuer suggested, since he would be working for Che Commission, t~
meet with them and go over their audit plan before the audit, during
[he audit and a final meeting. The City Attorney requested [he firm
address a proposal to the Mayor and members of the City Covmission
setting forth all the services to be performed, plus the fee. The City
Manager will sec the meeting times after receipt of [he proposal.
B. Report of Commissioner Catherine Van Ness on [he Tennis Cocr[ Com-
mittee with recommendations on the construe [ion a_n_d_ reconstruction of
two tennis courts.
Commissioner Van Ness reported the Committee me[ and reviewed [he bids.
It was recommended by the Committee that the city award [he contract
to Sport Courts, Int. for $23,710. The amount of $18,000 was budgeted.
Balance of $5,710 to be transferred out of con[ingenc ies. Conmissioner
Van Ness also suggested the parking area around City Hall be increased
during the time [he equipment would be here paving the cennis courts.
ib [ion: The City Con®ission accept [he recom~nendat ion of [he Com-
mi[[ee and award the contract for tennis courts [o Sport
Courts, Inc. for $23,110, and appropriate approzima[ely
$5,710 from contingency.
No discussion before [he vote. Motion carried unan inously.
C. Receipt of proposals for the operation and nain[enance of [he
Buccaneer Na[er and Sever District.
The fallowing bids were received and opened:
GN Service Corp., Bryn Pfavr, Pa. $400,000
Bid Bond INA Addendum-Deduct 4,300
Date: 8/1/85 chru 7/30/86 -
Jax Utilities Management $241,490
Cashiers Check - $13,675 in lieu of bond
No deduct
Public Service Group of S[. Augustine $320,740
Cashiers Check - $18,000 in lieu of bond
Addendum-Deduct 2,700
Mo[Son:Defer Co Committee [o report bark at [hn next meeting.
No discussion before the vote. Motion carried unanimously.
Mayor Rowell appointed Co~mmi ssioner Gulliford, Chairman, and the
City Manager and City Attorney to serve on the Coerni ttee, subject to
all other Coumaissioners being advised of [he Comi ttee meeting.
NAME OF
COMMAS.
M
S V
Y V
N
Cook x
Gulliford x x
Morris x
Van Ness x
Howell x
Cook x
Gulliford x x
Morris x
Van Ness x x
PAGE THREE
MINUTES
JUNE 24, 1985
Nev Business - continued (A)
Pollowing negotiations, the fol loving motion vas made by Commissioner
Norris:
Motion: Move to terminate negotiations with Coopers A Lybrand
in compliance with the Statutes.
No discussion before the vote. Motion carried unanimously.
The number two firm, Deloitte Haskings S Sells vas invited [o
negotiate. Mr. Jim Scheuer announced since their last conversation with
the city they had been appointed auditors for the cities of St. Peters-
burg, Palm Beach County, and the City of Sebastian.
Their proposed fee offered vas as follows:
1st yr. 2nd yr. 3rd yr.
General $10,000 11,000 12,000
Compliance ~ Included Included Included
Increase based on CPI, but not to exceed 10X.
Any special undesigna[ed work would be prepared a[ an average rate of
$75.00 per hour. Above stated Fee included all departments, including
Buccaneer, and any required compliance grants. Mayor Howell commented
[he city presently had a grant from EPA on the sewer plan[, and a grant
from DER on the sever oucfall line. The compliance work on that would
not be required until PY 85-86, and he asked if those grants Vould be
included in [he proposed Eees. Hr. Scheuer replied all existing grants
would be included in Che proposed fee, regardless of the £Y they came
due. Any new grant next year would be negotiated. All work under [he
sever bond program would also be included. Mr. Scheuer also advised
[hey were covered by professional liability, errors 6 omission, etc.
insurance. Polloving negotiations, Coounissioner Gulliford moved for [he
following: _
Notion: The City enter into an agreement with Deloitte Haskings 6
Sells on a one year basis.
Durivg discussion, Commissioner Morris expressed [he opinion [he city
mould no[ have any problem with [he firm in [he second and third years,
and suggested an option on the second and Chird years.
Amended Fb Ciao: The Ci[y enter into an agreement with De to St to
Haskings b Sells on a one year basis for an amount of
$10,000, with an option on [he second year fur $11,000.
Durf.ng discussion, Mayor Howell expressed the opinion they should
terminate negotfa Lions and give the other firm an opportunity also.
Following discussion, the question vas called and the Nayor requested
a roll call vole. Commissioners Cullifo rd, Morris, and 4an Ness voted
aye, and Commissioner Cook and Nayor Novell voted no.
* * * * * * * * * # * * * * # # * k * * * * * * * * * * * * *
NAME OF
COMMFLS.
M
S V
Y V ~
N
Cook x
Gulliford x x
Norris x x
Van Ness x
Howell s
Gulliford x
Morris x
Gulliford x
Morris x
Cook x
Gulliford x
Morris x
Van Nesa x
Howell x
PACE 'f WO
MINUTES
JNNE 24, 1985
Retogni[ion wf Visitors - continued
following problems relating to poor traffic Flow and safety problems:
1. Continued growth in Atlantic Beach, and most especially Sn
[he Royal Palms subdivision, was creating severe traffic proble,
2. M accident on the Mayport Road strip affec t5 traffic in [he
[ri-city area of the beaches and as far away as Cirv in Road.
Residents along Plaza, Royal Palms Drive and Sailfish Drive
cannot get out of their driveways due to the traffic, and you
cannot get across Penman Road or Atlantic Blvd.,so forget about
trying to reach Beach Blvd. or any ocher main artery.
3. There are no sidewalks on Sailfish or Royal Palms Drives for
the children who walk [o school.
4. A traffic light is needed at [he intersection of Plaza, Sherry
Drive, and Seminole Road (five-way slop sign is [here. Location
is in Eront of [he city Fire/Police Station.)
The Nayor thanked Mrs. Koenig for her comments. (Copy of her letter is
attached hereto and made a part hereof).
Mayor Rowell explained the firms ranked one, two, and three a[ the last
meeting had been invited [o enter into nego [iations with [he city. The
number one firm, Coopers S Lybrand was represented by Mike Andrew, [he
managing partner of the Jacksonville office and he introduced their
staff members present. Mayor Novell asked if they were chosen [o do the
audit for the City of Atlantic Beach, and lacer were offered they were
offered the job by Neptune, Jacksonville Beach, or Ba ldvin, would they
accept those positions. Mr. Andrew said if the City of Atlantic Beach
did no[ wan[ them Co, they would no[ accept [he offers. They are not
presently the auditors for any of the above mentioned cities, or [he
City of Jacksonville. Ne added [hat Ramie Vantz, proposed in-d,arge
accountant would be replaced as she had recently married and retired.
Their proposed fee offered was as follows:
1st yr. 2nd yr. 3rd yr.
General $11,000 11,500 12,000
(not incl.Spec ial Coripli
Compliance 1~ 1,500 1,500
$12,500 13,000 13,500
Any special undesigna[ed work would be prepared at an average rate of
$50.00 per hour. Doing negotiations the firm advised they were covered
by professional liability, errors S omission, etc. insurance.
NAME OF
COMMAS.
M
S V
Y V
N
n .
nc e)
MINUTES OF THE REGULAR MEETING OF THE ATLAN77C BEACH CITY WH-
M15SIUN HELD AT THE CITY HALL ON JUNE 24, 1985 AT 7:15 P.M.
PRESENT: William S. Howell, Mayor-Commissioner
Robert B. Cook, Sr.
William I. Gullifo rd, Jr.
John W. Morrie, Jr.
Ca [herine G. Van Ness, Commissioners
AND: Richard C. Fellows, Ci[y Manager
Claude L. Mullis, City Attorney
Adelaide R. Tucker, City Clerk
The meeting vas called to order by Mayor Novell. The invocation,offere
by Covunissioner Cook was followed by the pledge [o the flag.
Approval of the Minutes of Che Regular Me e[i~of June 10, 1985
Motion: The minutes of [he regular Commission Me e[ing of
June 10, 1985 be approved as presented.
Morris
No discussion before the vote. Motion carried unanimously.
• f • * * * * t # # * # * k * * # t f * # * * f • * * #
Recognition of Visitors
The Hayor recognized Mts. Ruth Gregg, 905 Sailfish Drive, who asked if
Donner Road vas supposed [o be a dead-end road. The Mayor answered in
the affirmative. Mrs. Gregg said the reason she asked was [here had
been speeders and drag-racing through [hat area on a regular basis lat
ly. Secondly, she brought to the attention of the Conuni ss ion a cor..plai
[ha[ the city had ignored three calls co cut the needs on the Donner R
fenced perimeter. As a third request, Hrs. Gregg asked if [here would
be a possibil i.ty of erecting NO PARKING signs along [he entire fenced
line in [hat area due to the fact on "Ladies Night" at the local bars,
cars park all along the fenced area. The Mayor assured her the city
would look into all three complaints.
Mr. Alt, Beach Avenue, addressed [he Commission in regard to [he dete-
rioration of the steps on the ramp accesses to the beach. The P'ayor
explained the city only recently discovered the application for permit
tw build the crossovers vas never submitted to the Department of
Natural Resources. I[ should have been sent months ago. Mr. Fellows
submitted [he application within the last week, and the Mayor, Ci[y
Attorney, end City Manager will be going [o Tallahassee next week [o
attempt to walk the permit through DNR for approval. Funding by [he
Stale has been approved but will no[ be available to the ct[y until
July 1, 1985.
Hra. Della Koenig, 780 Redfin Drive vas the next visitor to be acknow-
ledged. She read a letter she planned [o send m the local new paper,
Secretary of the Navy, and Hr. Casper Weinberger in regards [o our
traffic problems along the Maypor[ Road strip, heading north to the U.
Naval Facility. The letter recortmended [he re-opening of Seminole Aoad
to help ease Che flow of traffic to and from the base. She cited [he
ME OF
COMMRS.
M
O
T
1
O
N
5
E
C
O
N
D V
O
r
E
D
Y
E
S V
O
r
E
D
N
O
Cook x
Gul liford x x
x
Van Ness x x
Howell x
t
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~~ BUQ'AtQ~Hi SIINICE COliPANY, INC.
NlY1F5 1V FRUiDICIAI. STATII~7f
~~ June 3, 1985
(Cmtinued)
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E. Liquidation:
^
~;j It is antici~ted the Corporation will be liquidated after sale to the
City of Atlantic Beach as of June 3, 1985.
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1 ~ BuccArim~ smvlce OOI~ANY, INC.
~ N01'FS ~ FII~4fHCLAL srAS~xrr
j~ June 3, 1985
(Continued)
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B. Sale of Stock•
A
j~ On May 20, 1985, an Ordinance No. 80-85-26 was passed by the City
Camussion of Atlantic Beach accepting the offer of the stockholders of
fr Buccaneer Service Ccnpany, Inc. to sell all of its issued and outstanding
~~ capital stock to the City for the purpose of acquiring the water and sewer
system owned and operated by Buccaneer Service Crnpany, inc. described in
said offer for the purchase price of $2,800,000 set forth in the stock
YI purdiase agreement; establishing Buccaneer Water aId Sewer District of
i~ the City within which the City will provide water and sewer services
through the system purchased; authorizing the issuance of water and sewer
~ District I revenue bolds for payment of the purchase price of the stack;
;; authorizing payment of the borcls from the net revenues of the utility
system servug Buccaneer Water and Sewer District; authorizing afd
s7 directing cer*a;^ officers of the City to execute the stock purchase
agrearest and other docimients, and take certain action in connection
f1 therewith; directing that Buccaneer Service Conpany, Inc. be oonQletely
liquidated and dissolved i~mrl3iately after purchase acd providing for all
W necessary action therefor; and providing an effective date; closing date
M of June 3, 1985. Any liability for incrnie tax of the Corporation has been
assured by the former stockholders of the Corporation.
W
~ C. En sneer's
g Report:
N the utility has been evaluated by Gee s Jensen Engineers, Architects,
^~ Planners, Inc. of JarJcsonville, Florida and issued their report dated
Mardi 13, 1985. In their report on Page 3, Schedule 1, the engineers have
W valued the Estimated Beplacerent Costs Less Depreciation for the Water and
ps wastewater Assets at $4,395,225 for Buccaneer Service Crngxany, Inc.
(certain asses were distributed to the fornier stockholders prior to the
~~ sale amounting to $309,105). 7fie estimated Beplacerent Costs Less
Depreciation for the net assets, referred to as Utility Plant in the
accrnpanyinq balance sheet, is 54,086,120.
N D. Crnvutments•
:~ Rhe contract between the United States of America and Buccaneer
s Service CafQany, Inc. will ce transferred to the City of Atlantic Beach to
provide utility service to the Navy.
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I ~ EYl(S71l~2 SERVICE COMPANY, INC.
M N01Eg TO FIIANCIAL STATE[9Nf
(~ June 3, 1985
^
(' A. Sumury of Significant AceDnnting Policies:
li A stmnary of the major accounting and reporting policies follows] by
;; the Conpany in preparation of the acconQanying financial staterent is set
forth belw:
(' (1) Basis of Presentation:
~ 1he aooonpanying financial statements reflect the financial
position of the CrnQany effective imnediately after closing of the
)i sale of stock of the ConQ3ny June 3, 1985 as discussed in Note B.
fq (2) Regulatory Authority:
11
7fie CatQany is regulated by the Florida Public Service Commission
~ (FPSC). The FPSC establishes the rates and other charges the Company
iy • is permittel to charge and requires the Ccnpar:y to use the Uniform
Systen of Accounts prescribe] by the National Association of
Regulatory Utility Crnmissioners.
ti (3) Utility Plant:
y Utility plants purchased as operating units are recorded at
~ origi~l oust as well as related amounts for accumilate3 depreciation
acd Contributions in Aid of Construction (CIAO). Other additions to
(~ utility plant aze recorded at cost.
~ (4) Depreciation and Amortization:
ki the Con~ny provides depreciation on a straight-line basis using
ti the estimated useful lives of the utility plant assets which aze 40
years far water acd sear plant assets.
(, (5) Contributions in Aid of Construction:
A
The ConQany receives oontributicns of cash acd/or property (valued
'9 at estimated cost) from new customers or developers which are intended
t! to offset the costs incurre3 by the Company to provide service to new
customers. these contributims aze records] as Contributions in Aid
)~ of Construction (CIAO).
d
the Crnpany amortizes CIAO on a straight-line basis using the
)~ estimated useful lives of the relate] assets included in the utility
S plant acoowts (40 yeazs).
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^ eaclu~ce steer
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June 3, 1985
^
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ASSETS
!! Utility Plant:
g( Utility plant in service
~.~ Construction work in process
~ Iess accian:lated depreciation
!1
Eq
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510(1Ui0IDFS2S' D~UITY MID OTfR~R QtIDITS
®t
~j Stockholders' Equity:
~ Crnmon stocJc $1.00 par value, 500
shares authorized, 468 issued
and 375 outstanding
Paid-in capital
t4 Treasury stock
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y, ContriW[ions in aid of Dons*_ruction
ipGS accunulated amortization
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!~ See notes to financial statemnt.
^
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-. _.: -
$2,356,661
14,345
2,371,006
183,209
$ 7 7 7
5 468
182,089
(79,000)
103,557
2,232,931
148,691
2,084,240
$2187,797
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TODUIe ROSS & CO.
CER-fIED %1&iC ACCCNINTANiS
June 3, 1985
'! 'REe Honorable elayor a~ City
Crnmission
q City of Atlantic. BeactE
~~ Atlantic BeaclE, Florida
q we have exanuned the balance sheet of Euccaneer Service Calpany, Inc. as
of June 3, 1985. Cur exanunation was made in accordance with generally
f~ accepted auditing standards and, accordingly, included such tests of the
accounting records and such other auditing proarlures as we considered
M necessary in the cirnm5tances.
a
In our opinion, the Wlanoe sheet referred to above presents fairly the
W financial position of Buccaneer Service Calpany, Inc. at June 3, 1985, in
~ conformity with generally accepted accounting principles usa3 in the current
Year.
Mi ~~
`° 1 c,.~c~ ~ ~o .
{a Certified Public AcoDlmtants
!!
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SUITE 230 ~ INDEPENDENT SO'JAPE - ON'c IND"e PEN DENT DPI'/E - JADKSGN`JILLE. ELOPIGA 32202 -!90<i 355.0911
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BUCCANEER SERVICE COMPANY, INC.
REPORT ON E%AMINAT[ON OF FINANCIAL STATEMENTS
JUNE 3, 1985
ii
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a TOUCj2E ROSS &CO.
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FLORIDA LEAGUE OF CITIES. Inc.
20l WEST PARK .\VEKUF_ -P<»FtIPPICE ROK 1ii~
TALLAHASSEE Fl.OR1UA 1f5U2li5i -TF118't1UtCE i`M kll LtG 'ko:4
AINCOPI "2u SU i ~ ~
p~ •W~Iraa~Or~C1
^+ ~ June 17, 1985 °:w"`dc°'!•ro
uuaw care
+w.+.~e
wcscvu roow.
" Banorable Necco: Bair
'~" Senator
-~ 4981 Atlantic Boulevard
r.. o. anw.,rwa.rc....
o..rr new Jeckaomil le, Florida 32207
.s.w..
°""•"~:'' ~v,,, Dear Senator Bair:
cv~roan..wa
;,,je ~~,,,+~,,,~, I m writing to [hank you for your help and cuppor[ Chia
w.~, ~~~ pear during the legislative pension.
ti ~~,;,~'~° The League of Ciciea followed over 300 bills and [housaod•
o~..ar~ of teendvente [hat affected the ability of city gover®enta to
`~°~"`~"~"~ finance sffi govern [haves lvea.
w:ti~
+'^"'...a. Overall, we had a successful session becauee of your
ca..r~~ ,~ support and hard cork for our issues. Your participation in [he
vir..tir group house issue is parcicularly appreciated becauee without
+r,>.rraru
you and just a far others, cities would have cone hove as losers.
.e,,. s:"".... Please call me a[ (904) 222-9684, if I can ever help you
„o.r~..~ rich anything.
`°'~~iO"` Sincerely,
.~...+~.
.r... ~~
O.l V a~ \
,A~.fw Off!
Ba d Si
°"~'Oi~ @e u[iv Direec J
u.~~ ~ s~.,.w
m.~~.ar rr
,e.r~aa_ cc: lLyor and City Council of:
~r ~~ Atlantic Beach
~~,~~ ~ Jacksonville
,,,,,,~: ""' Jacksonville Beach
~i r~ Neptune Beach
„r,,,a„ Beverly Beach
°"~`~^ Bunnell
~~.~`.~~ Flagler Beach
~~,:,;,r..~., Naiineland
~vo.r eastiugs
r~r,,,,~~, St. Augustine
~""'~' St. Augustine Beach
ar.. :.~..nr~
rr,ws*n
~:.~"~L~
.va.
OFFICIAL °UBLICATION
~~„~~ THE FIARIDA MVNICIPAI. RECORD
MEMBER. NATIONAL LEAGUE OF CRiLS
CITY OF
~1tLa.~tic b"eculs - ~la~usla
June 11, 1985
T0: The Mayor and City Commission
FROM: Commissioner Catherine Van Ness
SUBJECT: Recommendation on Tennis Court Bids
i l6 (KEA\ BOULEVARII
P. O. BOX 25
ATL4\TIC BEACH. FWRB1A 92233
TELEPBO!:E 190112442395
On June 10, 1985, the City Commission accepted bids for the construction
of two new tennis courts.
The bids received were as follows:
Sport Courts, Inc. $ 23,710.00
Jacksonville Florida
Varsity Courts, Inc. $ 2.',120.00
Longwood, Florida
Khalen Tennis Co. $ 28,838.00
Jacksonville, Florida
4fter considering the deduct ibies offered by the firms for City removal
of asphalt and concrete, it is the recommendation of the committee that
an award be made to Sport Courts, Inc., of Jat ksonv ille, Florida, in the
total amount of $23,710.00.
RCF:
r..:-.
i
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SEE
OVERSIZE
DRAWING(S)
.~t~~
t
~s btm~Llw rd
3~ Mo~gsaY
.RESOLUTION 83-499-179
C E R T I F I C A T E O F A U T H E N T I CAT I O N
ADOPTED BY THE COUNCIL
June 28 , 19 83
`i ~~
HEN
OUNC P SIDENT
F
ATTESY:. C f p
~K~ `•. ~'
C}FSRYL D: KTDD `•
A$SISTANT;C~11jiCZL~"SECRETARY-RECORDS
r -;.•. , a
_.t. - ::~
nrPRa~vsn ~ 9 - ~ ~3
~% JAxE M GODBOLD, MAYOR
.~~
A7Z ~l ~'
T
~IU
B ~ !! ~~
Its syor
DATE: ~~l.r.~ ~~ ~Q~J
SEAL
CTTS OP JACSSONVII.L.E
Its syor
ATTEST:
anon ecretary
DATE:
SEAL
3. This agreement shall be subject at all lima to the provisions of
Section 338.025, Florida Sututa, end to such rule end regulations promulgated by the
ATTEST: i/i1,/eY . ~...• ~~
Cttq Cleek
Sute of Florida, Department of Revenue.
ESECDTED as of the data indicated hereinbelox by the partia hereto.
A7TNESSES:
CfTY OP JACS3ONVH.LB 88ACH
~ ~.e-~7~Ap sy:
~ IU ayor
~ ty erc
DATE• 3 /9~Y
SEAL
CITY OP ATLANTIC BEACH
1
r ~ ~ ~„ \ ~;' l I Y
~/, `U ~ Its ayor I ~Q,~ ~~
i.
DATE: .L 19p 3
'~
i / /~ ^^ /'
ATTES i ~ nJ / S d
e~.lty
CII'Y OP NEPTUNE BEACH
Its Mayor
DATE: C r ~ / 1 a°3
-_
taITER LOCAL AcREEbffiiT
WIiEREAS, the parties hereto are the City of Jacksonvlle Beach, the City of
Atlantic Beach, the City of Neptune Beach, end the Town of Baldwin, herelnefter
referred to a the "Cities° and the City of Jacksonville; end
WHEREAS, the parties have entered into dialogue pursuant to creating a
distribution formula far div[ding the proceeds of a propcaed local option gee tax upon
every gallon of motor fuel and spedal fuel sold in Duval County end fazed under the
provisiom of Chapter 208, Florida Statutes, a authorized to De imposed by the
governing body of Duval Covnty by Section 336.025, Florida Statutes; and
WHEREAS, the Counc>7 of the City o[ Jacksonvfle acting o the governing body
of Dwel County, Florida, proposes to levy said taz for a period of five years beginning
September 1, 1983; aid
WHEREAS, the panto hereto are entering into thin Inter-Local Agreement
pursuant to end in comp]lanee wtth the provislom of Section 336.025(3XaXl), Florida
Statute; and
WHEB.EAS, the parties hereto agree that the distribution formula for said taz e
derived hereinbelow is in the best interest of ell the cttizem of Duval County, Florida;
Now, Thatetore, It is agreed:
1. Each of the parties hereto shaII receive a dtstritwtion proportion of
the loml option gaa tax In the percentage amount mlculated Dy dividing each party's
latest atmual population total as calculated and certified annually by the State of
Florida Departmem of Administration tty the latest annual population total of Duval
County as likewise mlculated and certified. This percentage amount shaD be revised
annually during the term of the ta: as the population fi3vres calculated and certfied by
the Department of Aan.inistraticn are revised.
2. The taz motile collected end distributed es provided herein shell be
utBzed only far transportation espetditure, a the term fa defined in Section
338.025(7), Florida Statute.
( contained in Section 336.025, Plorida Statutes, and shall utilize all moneys received
q pusumt to this section only for transportation expenditures within Duval County,
3 Plorida.
4 3ectlan 2. The Maya and Corporatton Secretary are hereby authorized to
g execute an Inter-Local Agreement with the other municipalities in Duval County to
g establish an appropriate distribution formula for dividing the proceeds of the tax
I
7 proposed in Section 1 herein. A copy of the Inter-Local Agreement in its genera] form
g and content is attached hereto and Dy this reference made a part hereof.
g Section 3. It is the intent of the Council to distribute the revenues of the local
10 option gas tax equally among the fourteen Council Districts.
11 Section 4. The revenues derived from the local option gas tax will be utilize
l2 only [or neighborhood road purposes within the respective Council DisVicts.
13 Section 5. This Resolution shall become effective upon signature by the Mayor or
14 upon becoming effective without the Mayor's signature. '
IS ,
lg Pam Approved:
17
16 f t~tD ~. l-ZM1"~
AssTstent ou el
19
20
21 eneral ou~e
22
23
24
25
26
27
26
-2-
2g R-B60
.sree
AMENDED 6/28/83
Introduced by Councilmen Carter.
RESOLUTION 83-499-179
A RESOLUTION STATING THE INTENT OP THE COUNCII. OF
THE CTfY OF JACKSONVII,LE ACTING AS THE COUNTY
GOVERNMENT FOR DWAL COUNTY, FLORIDA, TO LEVY A
LOCAL OPTION GAS TAX FOR A FIVE-YEAR PERIOD ON
MOTOR FUEL AND SPECIAL FUEL IN THE AMOUNT OF ONE
CENT PER GALLON PURSUANT TO THE AUTHORITY
GRANTED IN AND UNDER THE CONDITIONS CONTAINED IN
SECTION 336.025, FLORIDA STATUTES; AUTHORIZING THE
MAYOR AND CORPORATION SECRETARY TO EXECUTE AN
INTERLOCAL AGREEMENT WTTH THE OTHER
MUNICIPALITIES LOCATED IN DUVAL COUNTY TO
FORMULATE AN APPROPRIATE DISTRIBUTION FORMULA
POR DIVIDING THE PROCEEDS OF THE TAR; PROVIDING
FOR EQUAL DLSTRffiUTION AMONG COUNCB. DISTRICTS;
REQUIRING EXPENDITURES OF SUCH TAX POR
NEIGHBORHOOD ROAD PURPOSES; PROVIDING AN
EFPECTIVE DATE.
BE IT RESOLVED by the Council of the City of Jneksonville:
Section 1. The Council, acting as the governing body of Duval County, Florida,
Ltreby deelaro= its ;:dent to 7e~:_ Ice: 1 op;;ten ~a /:a :`er a fivo--~~~: C pc:icd in ::..
amount of one cent upon every gallon oC motor fuel and special fuel sold in Duvet
County and taxed under the provisions of CAepter 206, Florida Statutes. The CouncD in
stating such intent is acting pursuant to the authority and subject to the conditions
i
R-860
TOWN OF BALDWIN
ATTEST:
Town Clerk SEAL
SEAL
By:
Its Meyor
DATE:
CITY OF IACH90NYILLS
By:
Its Nayor
1 ATTEST:
Corporation retery
DATE:
SEAL
t
... ~
t
3. This agreement shell be subject at ell times to the provisions of
Section 336.025, Florida Statutes, and to such rules and regulations promulgated Dy the ^1
State o[ Florida, Department of Revenue.
4. This agreement supersedes and replaces that certain similar tnterlocel
Agreement agreed to end executed by the parties hereto in June, 1983.
ERECUTED as o[ the dates indicated hereinbelow by the parties hereto.
WITNESSES: C[IY OP JACEBONVILLB BEACH
By:
Its Mayor
ATTEST:
:ty e
SEAL
ATTEST:
City Clerk
SEAL
ATTEST•
City e
SEAL
City ~ianeger
DATE:
CITY OF ATLANTIC BEACH
By:
Its Nayor
DATE:
CfiR OP NHPTDNE BEACH
By:
Its
DATE:
~~)
t•§
INTER LOCAL AGRBR1lF.NT
WHEREAS, the parties hereto are the City o[ Jacksonville Beach, the City o[
Atlantic Beach, the City o[ Neptune Beach, end the Town o[ Baldwin, hereinafter
referred to as Me "Cities" and the City of Jacksonville; and '
WHEREAS, the parties have entered into dialogue pursuant to creating fl
distribution formula for dividing the proceeds of a proposed local option gas tax of up to '.
[our cents per gallon upon every gallon of motor Cuel and special fuel sold in Duval '
County end taxed under the provisions of Chapter 206, Florida Statutes, as authorized
to De imposed by the governing body of Duval County by Section 336.025, Florida
Statutes; and
WHEREAS, the Council of the City oC Jacksonville acting as the governing body
of Duval County, Florida, proposes to levy said feu for a period of up to ten years
( beginning September 1, 1985; and
WHEREAS, the parties hereto ere entering into this Inter-Igcel Agreement
pursuant to and N compliance with the provisions of Section 336.025(3)(a)(I), Florida
Statutes; and
WHEREAS, the parties hereto agree that the distribution formula [or said tax as
derived hereinbelow is in the best interest o[ all the citizens of Duval County, Florida;
Now, Therefore, it is agreed:
1. Each of Lhe parties hereto shall receive a distribution proportion of
the local option gas tax N [he percentage amount calculated by dividing each party's
latest annual population total, as calculated and certified annually by the State of
Florida Department o[ Administration, by the latest annual population total o[ Duval
County es Bkewise calculated and certified. This percentage amount shall be revised
annually during the term of the tax es the population figures calculated and certified by
C~ the Deportment oC Administration ere revised.
2. The tax monies collected and distributed as provided herein shall be
utlized only for transportation expenditures, es the term is defined in Section
338.025(7), Florida Statutes.
~- ~
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was previously approved by ell o[ the municipalities, including the City o[
Jacksonville, located in Duval County; now, therefore
BE IT RESOLVED by the Council o[ the City oC Jacksonville:
Section 1. The Council, acting as the governing body o[ Duval County, Florida,
hereby declares its intent to levy a local option gas tax for up to ten years and in the
amount of up tour cents per gaLLOn upon every gallon o[ motor fuel and special fuei
sold in Duval County and taxed under [he provisions of Chapter 206, Florida Statutes.
The Council in stating such intent is acting pursuant to the authority o[ and subject
to the provisions contained in Section 336.025, Florida Statutes, and shell utilize ell
proceeds received from the tax [or transportation expenditures within Duval County,
Florida, as such transportation expenditures are defined in that section.
9lction 2. The Mayor and Corporation Secretary are hereby authorized to
execute a revised InteNOCaI Agreement with the other municipalities in Duvai County
to establish an appropriate distribution formula for dividing the proceeds o[ the tax
proposed in Section I herein. A copy o[ the Interlocal Agreement in substantially the
form and content to be executed is attached hereto end by this reference made a part
hereof. The Cities o[ Jacksonville Beach, Atlantic Beech and Neptune Beach end the
Town o[ Baldwin are hereby urged to likewise approve the execution of the revised
inta~local Agreement by their appropriate officials prior to July 1, 1985, so that the
procedural requirements of Section 336.025, Florida Statutes, can be met end the tax
can be levietl [or the benefit of the transportation needs of all the governmental
entities which are a party to the agreement.
Seetioa 4. This resolution shag become effective upon signature by the Mayor
or upon becoming effective without the Mayor's signature.
Form Approved:
a.
istant urtsel General Counsel
-2- Resolutions9/Imt
t
._
~l
v
~ 1 Introduced by Councilman Jones:
2
3
4 RESOLUTION 85-792-
5 A RESOLUTION RESTATING AND REDEFINING THE
6 COUNCIL'S INTENT TO LEVY A LOCAL OPTION GAS TAX
~ WITHIN THE COUNTY AS PREVIOUSLY STATED IN
8 RESOLUTION 83-499-179; AUTHORIZING THE MAYOR AND
9 CORPORATION SECRETARY TO EXECUTE A REVISED
10 INTERLOCAL AGREEMENT WITH THE OTHER
11 MUNICIPALITIES LOCATED IN DUVAL COUNTY TO
]g FORMULATE AND CONFIRM THE DISTRIBUTION FORMULA
13 FOR DIVIDING THE PROCEEDS OF THE TAX; PROVIDING AN
14 EFFECTIVE DATE.
t~>115
16 WHEREAS, the Council by Resolution 83-499-179 has previously declared its
17 intent to levy a Local Option Gas Tax in Duval County pwsuant to Section 336.025,
Ig Florida Statutes; and
ly WHEREAS, pursuant to that resolution, the Mayor end Corporation Secretary
2A executed an Interlocal Agreement with the four other municipalities located in Duval
2] County to establish the distribution formula [or dividing the proceeds o[ the tax; and
~ WHEREAS, the Council did not elect that year (1983) or in 1984 to enact an
CI ordinance which would levy the tax; and
24 WHEREAS, it is now the CouncH's intent to enact legislation which would levy a
~ Local Option Gas Tax up to [our cents per gallon on each gallon of taxable fuel for e
ZG period of up to ten years in Duval County pursuant to the amended provisions o[
zJ Section 336.025, Florida Statutes; and
$$ WHEREAS, it is the desire o[ the Council to confirm, update and revise the
Q9 Interlocal Agreement for distribution of the tax proceeds, based on population, which
i
~` 1
Section 3. Pert 3, Chapter 110, Ordinance Code is amended by adding s new
2
Section 110.335 to reed es follows:
3
4 110.335 I.onl Option Ges Tax Trust Fund. There is hereby established a
Local Option Gas Tax Trust Fund, into which shall be paid all o[ the proceeds
5
received by the City from the State Local Option Gas Tax Trusl Fund as a result of
6
the local option gas tax imposed by Chapter 498, together with funds [hat may be
7
distributed to the City under Section 336.025(6), Florida Statutes. Monies in [his
8
ec~ount shall De available for expenditure without regard to fiscal yzars, in
9
accordance with appropriations made by the Council from time to time and only for
10
trensportation expenditures, as defined in Section 336.025(4), Florida Statutes.
11
Section 3. This ordinance shall become effective upon signature by the Mayor
12
or upon becoming effective without the Mayor's signature.
13
14
Form Approved:
(~ 15
17 Assistant Coun 1
18
19
General Counsel
20
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23
25
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-3-
1
798.IOB Manner of collection. The local option gas tax shall be collected by
2 the State Department of Revenue in the same manner as other gas taxes ere
3
collected pursuant to Chapter 206, Florida Statutes end, when received by the City,
4
shall be credited to the Local Option Gas Tex Trust Fund created by Section Il0.335.
5
798.101 Purpose of tu. The local option gas tax shall be utilized only for
6
transportation expenditures, as that term is defined i~ Section 336.025(7), Florida
7
Statutes and as appropriated Crom time to lime by the Council.
8
798.IW Legislative authority. This chapter is enacted pursuant to the
9
authority contained in Section 336.025, Florida Statutes.
10
798.105 Territorial epplimlion. This chapter shall apply throughout the
11
General Services District. The City is exercising its powers as a county in the
12
enactment o[ this chapter end the imposition of the local option gas tax, pursuant to
1S
the authority contained in Section 3.O1 oC the Charter.
14
798.108 Distribution of tez proceeds. The proceeds of the local option gas
15 tax shall De distributed among the City find Urban Services Districts Two, Three,
16
Four and Five, to the extent that they are each eligible to receive a distribution,
17
18 based upon the percentage amount calculated by dividing the latest annual population
19 total for each such governmental unit, as calculated end certified annually by the
State of Florida Department o[ Administration, by the latest annual population total
20
of Duval County es likewise calculated and certified. This percentage amount shalt
21
be revised annually during the term of the tax es the population figures calculated
22
~ end certified by the Department of Administration are revised. The Council Auditor
shall provide the State Department of Revenue with the distribution proportions prior
24
~ to August IS of each year the tax is in effect; if a dispute shall arise with respect to
~ the determination of distribution proportions es provided in Section 336.025(SHb),
~ Florida Statutes, the tax proceeds shall be paid into the Local Option Gas Tax Trust
~ Pund without distribution and held in escrow until the dispute is resolved.
29
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Introduced by Councilman Jones:
ORDINANCE. 85-793-
AN ORDINANCE CONCERNING THE LOCAL OPTION GAS
TAX ON MOTOR FUEL AND SPECIAL FUEL AUTHORIZED BY
SECTION 336.025, FLORIDA STATUTES; AMENDING TITLE
XXII, ORDINANCE CODE OF THE CITY OF JACKSONVILLE,
TAXATION, BY ADDING A NEW CHAPTER 798 TO LEVY A
TAX OF FOUR CENTS A GALLON ON MOTOR FUEL AND
SPECIAL FUEL SOLD IN DUVAL COUNTY, FOR A PERIOD OF
TEN YEARS, AND TO PROVIDE FOR DISTRIBUTION OF THLS
TAX; AMENDING PART 3, CHAPTER 110, ORDINANCE CODE
TO CREATE A NEW SECTION 110.335 ESTABLISHING A
SPECIAL TRUST FUND FOR THIS TAX; PROVIDING AN
EFFECTIVE DATE.
dE IT ORDAINED by the Council of the City of Jacksonville:
9eetion 1. Title XXR, Ordinance Code is amended by adding a new chapter 796
to read as follows:
CHAPTER 798
LOCAL OPTION CAS TAE
799.101 Tett impoaedq limitation. There is hereby imposed a lax, hereinafter
known as the local option gas tax, in the amount of four cents upon every gallon of
motor fuel and special fuel sotd in the General Services District end Lazed under the
provisions of Chapter 206, Florida Statutes. This tax shell be effective on September
t, 1985 and shall continue through August 31, 1995.
I
M
Y
OFFICE OF CITY COUNCIL
RONJ\I.D 0. JONNSON
BECRETM' TO LRY CpMCJL
309 SY01li
June 14, 1985
The Honorable William S Howell
Mayor o[ Atlantic Beach
P. O. Orewer 25
Atlantic Beech, Florida 32233
Dear Mayor Howell:
meetings.
ncerely,
LD . J H N
SECRETARY TO E COUNCIL
RRJker
Enclosures
~L e4,:JwEEJ
J/~CMSONV!:LE, FLJF!04
]}A2-:13]
Enclosed please find copies o[ two bills currently betcre the Jacksonville City Council
that would affect yow municipality. The firs[, ordinance 85-793, proposes to levy an
additional four cent tax on motor fuel in Duval County. The second, resolution 85-792,
revises the interlocal agreement o[ June, 1983 (resolution 83-499-179) which 1 have also
enclosed for your information. You will note that the 1983 agreement was Cor one cent
[or five years. However, the tax was never levied. The new proposal is for four cents for
up to ten years.
These bills are assigned to the Public Services and Finanee Committees. Public Services
will meet Monday, June 17, 1985 at 5:00 p.m. in the 15th Floor City Council Chamber.
The Finance Committee will meet on Tuesday, June 16, 1985 et 5:00 p.m. in the same
room. You or a representative of your municipality are encrouraged to attend these
a;..
F
i.
~,
CITY OF
1Qllanl~c $'taek - ~lmccda
i160CEAN BOULEVARD '
_ P. O. BOX ~
ATI.AN'.lC BEACH. PI~BmA aaaa -
CITY OF ATLANTIC BEACH
INVITATION FOR BIDS
Sealed bids will be received by the City of Atlantic Beach until 5:00
RI, Monday, July 8, 1985, at the City Clerk's Office, City Hall, 716
Ocean Boulevard, Atlantic Beach, for famishing and pouring 150 yards of
concrete into molds prepared by the City for a sidewalk (4" x 4') from
7th Street to Atlantic Boulevard on the east side of Ocean Boulevard.
A31 bidders will be required to furnish a Si bid bond by either
Certified Check or irrevocable letter of credit. All bids shall be good
for 30 days.
The City of Atlantic Beach reserves the right to reject any or all bids ~.
or parts of bids for whatever reason and waive irregularities and
technicalities, and to accept the bid which in the opinion of the City
of Atlantic Beach represents the best bid for the benefit of the City of
Atlantic Beach.
Richard C. Fellows
City Manager
h
PAGE NINE
MINUTES
JUNE 10, 1985
Action on OrdSnances - continued-NO.90-85-90
Hearing, and asked for comments from the audience. As no one spoke for
oz against, the Mayor declared the Public Hearing closed.
Motion: Said Ordinance No. 90-85-90 be passed on second and final
reading.
No discussion before [he vote. Motion carried unanimously.
• t k Y••• A•• R•• t 3• 3* t R*! R
Miscellaneous Business
Commiss inner Cook asked for a legal status on speed bumps. He said
drivers come down Seminole Road and exit on Ocean or East Coast Drive
traveling 60 miles per hour and they don't slop until approximately
12th Street. He was crossing Ocean Blvd. at 15th S[. with his dog and
before he could get across the street he had ca pick up his dog and
move him quickly as a truck came around the curve so fast he was almost
hit, and [ha[ vas a block away. The Chief of Police vas instructed [O
look at the area and report back. He said they had been running radar
Tecently due a lo[ of complaints from Ocean Blvd and Ea s[ Coast Drive,
and had wrlcten quite a few tickets.
Commissioner Lb rris asked when the utility agreement would be reviewed.
I[ vas the consensus of the Commission for all suggestions to be made
at the next meeting.
Mayor Hovell noted the Coovoission had received a report from Gee b
Jensen in connection with Section H, and the Ci[y Manager had 22 permit
pending. The Ci[y Manager said [he report shoved the city Could provide
paved streets, drainage, water and sewer for about $100.00 per foot on
the streets that were open. The City Attorney was instructed to dray up
the necessary legal directions for [he Commission to pursue implemen-
tation of the recommendations, and the Commission will review the City
Attorney's suggestions along with the Gee b Jensen report. Also, bring
back a time table to pay. Commissioner Cook also asked for a desc ript io
of [he streets that have been closed in [he area.
I'he City Attorney expressed the opinion, in regards to negotiations wit
the auditors, the Commission should proceed with number one. If they
could successfully negotiate with nwnber one, they should do so. If not
[ermiaa[e negotiations, and go to number [vo, e[ al. Then [hey could co
back [o number one after negotiations had been [e rminated with the oche
as far as the fee vas concerned. It was determined the entire City Comn
sion mould negotiate a[ the next meeting.
The.-e being no other business [o come before [he Commission, the Nayor
declared [he meeting adjourned at 8:50 p.m.
(SEAL)
ATTEST:
Hillfam S. Novell
Adelaide A. Tucker Mayor/Presiding Officer
City Clerk
NAME OF
COMMHS.
M
S V
Y V
N
Cook x
Gu111ford x
Morris x x
Van Ness x x
Howell x
e
s,
s-
r_.
PAGE EIGHT
iIINUTES
.TUNE 10, 1965
Nev Business - continued - J.
Amended Motion: k`aive requirements for sidewalks in the develop-
ment of Selva Lakes, but provide a finished waiting area
a[ [he corner of [he unnamed street and Plaza Drive.
No discussion before the voce. Mo[SOn carried unanimously. The
mocion carried with a four to one vote. Comsissioner Morris voted n<
* * * * * * * * # * * * # # * * * k * # * * * * # * #
Notion: Acknowledge and accept Mr. Grenville's presentation of
his open space for Selva Lakes.
No discussion before [he vote. Mo [ion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * x * * * * *
Hot ion: Acknowledge and accept the 11th Street Improvements to re-
place and improve the existing lagoon crossing on 11th St.
and [o surface [he roadway 24 fee[ vide Co the entrance of
Sel va Lakes. Landscaping along 11th St. a[ Selva Lakes will
be covple[ed to clean-up the area.
The Cicy Manager said normally a development of thac sort would make a
contribution [o [he improvement of [he lift station to which they woul~
be making a considerable contribution of waste stream. Inasmuch as that
lift station had already been let to contract under the DER project, hE
had discussed with the developers a contribution of $7,000 [o be made
for purposes of aesthetic improvement of our eater plant which would be
backed up to the Selva Lakes Subdivision. That would be screening, lane
soaping, repainting of [he area, and general aesthetic appearance.
Motion: Approve [he contribution of $7,000 from [he Developers of
Selva Lakes to be made for the purposes of aes[hetlc
improvement of vur wooer plane.
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Ordinances- No. 90-85-90 Pinal Reading and Public Nearing
A. AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC
BEACH, FLORIDA; AMENDING THE LAND DEVELOPMENT CODE AND THE OFFICIAL
ZONING MAP OF THE CITY OF ATLANTIC BEACN, FLORIDA, TO REZONE LAND
DESCRIBED HEREIN A8 PARCEL 1 AND PARCEL 3 FItOH OPEN RURAL TO COM-
MERCIAL GENERAL (CG) FRONTING ON MAYPORT ROAD; Ol.1ED 8Y A. HARCOURT
BULL, III, HI LLIAH A. BULL AND JANE E. BULL; PROVIDING A.Y EFFECTIVE
DATE.
Said Ordinance vas presented in full, in uric ing, and read on second
and final reading by Mayor Novell. Said Ordinance vas posted in line
with Charter requirements. The Mayor then opened the floor for a Publ i~
NAME OF
COMMHS.
M
S V
Y V
N
Cook x x
Gulliford x x
Mo rria x
Van Ness x
Howell x
Cook x
Gulliford x x
Morris x
Van Ness x x
Howell x
Cook x x
Gulliford x x
ibrris x
Van Ness x
Howell x
Cook x x
Gulliford z x
Norris x
Van Ness x
Howell a
Pace seveN
MI MUTES
SUNS 10, 1985
Nev Business - continued - 7
Mt. Fe llovs said the developers had not provided him at that time with
all the necessary documentation, but did have a good se[ of engineering
plans for the development of the public facilities, which vas basically
what [hey were asking Commission approval of chat night, so they could
tall for bids. He suggested If [he Commission should vote to approve
[he engineering plans to make i[ contingent on the developers furnish-
ing [he city [he other required closing documents, such as [he plat,
covenants and restrictions, and several other items not yet received.
Mr. Grenville and Don Meuse asked that [he city grant Chem flexible
setbacks and a variance so they would not be required to put in side-
walks. Hr. Grenville said [hey had planned a lot of col-de-sacs and
they vented to preserve the limited foliage [ha[ vas on the property.
They also were providing two-car garages Eor every unit, and no two
units would back up Co each other, eliminating some of [he need for
sidewalks. He added they back up to parks, lakes or a right of way
so they could vary placement of the houses on the lots and not come up
with something [ha[ looks like a row of townhouses.
Commissioner Morris asked about the possibility of putting in sidewalks
on Ilth SC., the secondary entrance into [he development. Mr. Grenville
said [hey had looked a[ [hat, but asked for a waiver [here also, mainly
because Ilth St. is a nice entrance Co the particular community, and
did not feel sidewalks would be of any value. He wanted Co preserve as
much green area at [he entrance to the property and along the lagoon
area a6 possible and not clutter it up with more concrete. The entrance
on Plaza does have a sidewalk and if [he children wanted [o walk to
school Chey would go [hat way. Commissioner Morris s[a led he had notice
wherever there were no sidewalks, i.e. the Royal Palms area, the city
had in fact had to go in at later dales and put in the sidewalks, at
no small expense. Following discussion, the following motions were made
Mo[Ion: The setbacks, as Hr. Grenville had requested, be granted.
Na discussion before the vote. Motion carried unanimously.
Motion: The request be granted [O eliminate sidewalks in the
development.
Commissioner Morris reminded [he Com-niss ion of [he Times Union article
on four children having to walk to school through the rattlesnakes be-
cause there were no sid evalks, and he envisioned that happening to our
city in Selva Lakes development. Co:Imiis sinner Cook responded the child-
ren would walk to school on Plaza where there were sidewalks. Follovinp
discussion, Co~riss inner Gulliford moved [o ar..end his motion:
NIfME OF
COMMRS.
M
S v
Y v
N
Cook x
Gulliford x x
Morris x
Van Ness x x
Howell a
Cook x
Gulliford x
PAGE SIX
MIDTITES
JUNE 10, 1985
New Business - continued- H.
Motion: love [o adopt Resolution 85-14, A Ae solution pursuant to
Ordinance No. 80-85-26 consenting to transfer of Bond No.
R-2 in amount of $873,600.00 of [he City of Atlantic Beach
Buccaneer water and Sever Dis[ric[ Revenue Bonds.
No discussion before the vote. Notion carried unanimously.
* k * k k k * * * k * * k * * * k * * * * * * * * * * * * * k
I. Ac [Son by [he Commiss Son to aDProve the appointment of a rosecutin
attorney for Code Enforcement Board.
Mayor Novell stated the City Attorney was appointed as Counsel to the
Board and therefore could not serve as Prosecuting Attorney. Mr. Mulli
recommended Hiss Suzanne Bass, who vas present in the audience, to be
employed at an hourly race of $75.00 per hour to be paid out of the
legal counsel's budget. He added [ha[ Hiss Bass had several years ex-
perience as a Public Defender in the Sate At [o rney's office, and was
an outstanding lawyer in private practice now.
Commissioner Morris asked if any funds had been budgeted for FY84-65.
Mr. Fellows replied he had anticipated they would have some minor ex-
penses with the Code Enforcement Board and he included chose in [he
budge[ adjustment passed a[ [he last meeting. The question was asked
if the prosecuting attorney would represent [he city in court iE a cal
vas appealed. Hr. Hollis said he would check on it, but thought he woo
probably handle any appeals. Commissioner Gull iford expressed [he opin
the Board vas not re-activated until after the FY84-85 budget vas pass
(The organizational meeting vas held on October 25, 1985.) The Mayor
reminded the Commission [he Board had approximately 97X compliance now
when asked where she lived, Miss Bass responded in San Marco, but wool
consider loving to Atlantic Beach. Commissioner Tfo-ris said he would v
much like to see an attorney that was a resident of Atlantic Beach ser
on the Board. Discussion followed on the pros and cons of a prosecutin
attorney living in the City of Atlantic Beach. The question vas raised
as to [he contractual obligation, and Hr. Mullis said [ha[ all attorne
serve a[ [he pleasure of the City Covuoission, including himself.
Motion: Appoint Hiss Suzanne Bass [o act as [he Prosecuting Attor-
ney for [he Code Enforcement Board.
The motion carried with a four [o one vote. Lommiss Toner
Tbrris voted no.
* * * t * * * * * k * * * * * * * * k * * * * * * * * * * k
J. City Co®ission review of~ubl ic_fac ili[ies~lan Eor a Pl annod Uni
Development known as Selva Lakes an_d_ [he iss uan_ce of tentative en_g
veering plan approval
Nr. Fe llovs reported he, staff, and England 6 Th ims had net with the
developers [ha[ were represented by 8111 Crenvi7le on [hc Selva Lakes
(the old Bull airpo r[ property) which vas recently coned as a PUD.
NAME OF
COMMHS.
M
S V
Y V
N
Cook x x
Gu111ford x x
lbrrie x
Van Ness x
Howell x
1
i n
e .
a
ey
v
8
Y
Cook x x
Gulliford x x
itorris x
Van Ness x
Novell x
- s
i
Face clue
M1NUres
]UNE 10, 1985
Nev Business - continued F.
Motion: love to defer until the next Commission Meeting and give
the Mayor an opportunity [o appoint whomever he desires
to attempt to negotiate on the points Mr. Mullis had
raised.
Commissioner Morris asked Mr. Mullis why he had not looked into the
problems earlier. Hr. Mullis replied he would Eeel better Co at least
have a completed document with the exhibics attached to i[ before the
city executed the document. The question vas called and [he motion
carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
G. Receipt of bids for two new tennis courts.
The following bids were received and opened:
Sport Courts, Inc., Jacksonville,Fl. $23,710.00
Deduct for city removal of all asphalt
and concrete from both sites. 1,300.00
Varsity Courts, Inc., Longwood,Pl. $27,720.00
Deduct for city removal of fencing 300.00
Nhalen Tennis Co.,Jacksonville,F1.
Russell Park $11,985.00
City Hall $16,853.00
Deduct for city removal of asphalt 1,878.00
* * * * * * * * * * * * * * * * * * * * * * * *
The City Manager commented $9,000 vas budgeted and he had $9,000 also
budgeted for playground equipment that could be used for a total of
$18,000. Balance to taken out of contingency.
Mo[ipn: Send [he bids to Committee to report back at [he next
meeting.
The Mayoz appointed Commissioner Van Ness, Mr. Fellows and Mr.
Harry Royal Co serve on Che Committee.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
H. City Attorney requesting at[ion by [he C_i[y Co mmis$fon to approve
the transfer of Buccaneer Bonds.
The City Attorney advised the Commission that Resolution BS-14 had bee,
requested by the General Counsel of the A[lan[ic National Bank of Fla.
He recommended the Commission adopt [he Resolut icn which would require
ultimately a new bond to be issued showing [he pledgee as being the
Atlantic National Bank. The Ordinance provides that all expenses incur
red as a result of that will be borne by the person holding the bond
vhlth in that case would be Mr. Zell, or [he general partnership.
NAME OF
COMMAS.
M
5 v
Y v
N
Cook x
Gulliford x
Cook x
Gulliford x
Morris x
Van Ness x
Howell x
Cook x x
Gulliford x x
MO ril6 x
Van Nesa x
Howell x
PACE FOUR
MINUTES
JUNE 10, 1985
New Business - continued - E.
[apes of the internal inspection of the wastewater Collection system
operated Dy Buccaneer Service Company. The actual footage of [apes
and number of manholes reviewed will be determined after a prelimi-
nary analysis of [he system has been made. The fee would no[ exceed
a total of $3,500, which would be comprised of the total cost, includ-
ing expenses and overhead, up [o a maximum of $3,000 and a fixed pro-
fessional fee of $500. The cost ceiling of $3,000 would no[ be exceeded
without [he prior vricten approval of the City of Atlantic Beach. Hr.
Fellows recommended [he Ci[y Commission look favorably on the proposal.
lotion: Hove [o approve the proposal from Smith d Gillespie for the
inspection of Buccaneer Fater S Sewer District.
Commissioner Norris asked if [he Commission would receive some formal
reports to approve, and asked if [hey would look a[ [he ou[fall pier
and bridge. Hr. Fellows replied Sn [he affirmative. The question vas
called and the motion carried unanimously.
with th
Mayor Novell commented [ha[ Mr. Hulks had given all of the Conanission
a letter from him regarding his review of the Loan Agreement He noted
the agreement was rather far reaching and expressed the opinion it tie
the city up more than any bond issue he t,ad ever seen. Mr. Mullis
said he had discussed the agreement that day with officials in Tallaha
see. The bonds have been sold, and little could be done except it did
have ter [sin things in [he agreement [hat should fie se[ forth that the
were required [o provide the city prior [o execution of the agreement:
1.) "Monthly loan deposits" - [he monthly deposit to be made by [he Lo
agency [o [he monthly escrow accaunt 1/12 of P b I, R b R requirements
to be deposited in special account in accordance with escrow agreement
attached as exhibit (There were no attachments). He added it would be
of interest [o [he Commission [hat they were no[ only pledging 1 b 1/3
times the principal and interest in debc service and other obligations
of the revenues of [he system [hat they had to levy, but were also
pledging the Ad Valorem taxing power of [he city in case i[ would be
needed to retire [he principal and in [erest on [he bonds. In addition,
[he State would have [he authority, if the city did not levy suf Eic ien
rates and charges, to come in and levy themselves, and they could come
over and operate the system. Coom~issioner Morris asked vhac vas the
problem and could i[ be changed. Hr. Mullis repliedin [he negative,
but felt [hey should be aware of the deca it s. Discussion vas held on
Mr. Hollis' last sentence of [he letter "it appeared some of [he items
in [fie Loan Agreement should be negotiable and it may be in [he City's
best interest [o attempt [o do so ."
NAME OF
COMMHS.
M
S V
Y V
N
Cook x
Gulliford x
Coak x
Gulliford x
Morris x
Van Ness x
Howell x
1
Pace xxgee
nlnvxEs
JUNE ]0, 1985
to approve a proposal from
Mr. Fellows reported Smith and Gillespie had provided a proposal to im-
prove the lines of communication and provide a more comprehensive ap-
proach to engineering inspettion on [he Regional Facility- just [he
section of the project [ha[ Ss included in the three beaches project.
(outfall line). He had talked with Mr. Robert Bates, city engineer, b
Neptune Beach and Jacksonville Reach's engineer, Smith S Gf llesple,
and had worked out an agreement where Smith b Gillespie would provide
the total engineering work on the Regional Ou [fall facility from the
time the notice to proceed vas issued. rir. Fellows recommended The Ci[y
Commission approve Smith b Gillespie for the work.
Notion: Approve [he proposal from Smith b Gillespie for the engi-
neering services in connection with the Regional Effluent Trans-
mission Facilities. DER Project No. 747040
Commissloner'Mo rrls inquired if the city was required [o bid the fee.
The City Attorney suggested the motion be amended to add "in no event
shall the fee exceed $5,480. The Ci[y Manager commented he had received
a letter from the Dept of Building In spec [ions for the S[a[e of Florida
chat administered The Consultants Competitive Negotiations Ac [. The Ass
Director said that in accordance with the above arrangement,if they car
celled one engineer and put [he other engineer on, he saw it as a value
to [he city, and the City of Atlantic Beach would no[ need to comply vi
the terms of the terms of the Consultants Competitive Negotiations Act.
Amended Motion: Approve Che proposal from Smith 6 Gillespie for
the engineering services in connection with [he Regional
Effluent Transmission Facilities (DER Project No.747040),
but in no event shall the fee exceed $5,480. plus $173.
per day for resident project observation.
No discussion before the vote. Motion carried unanimously.
* k * * t * # * t t t * * t * * * t t * t t * * t * t * * * * * *
E. Action by the Commission to approve a proposal from Smith b Gill espi
Engineers for maintenance inspection of [he Buccaneer District
The City Manager reported Smith b Gillespie Engineers had provided the
city with a proposal to perform [he maintenance inspection of the
Buccaneer facilities. As provided in the purchase agreement, the city
has thirty (30) days to inspect the facilities, and following that, a
period of time in which to notify the Buccaneer Management Partnership
of any discrepancies or failures noted and [hey would have the opportu-
nity of repairing or reducing the purchase price. The proposal outl ine~
[he scope of the investigation: I.) A visual inspection of all vastevai
and water treatment equipment; 2.) An Snspet lion of all wastewater pump
Sng equipment; 3.) An inspection of all structures which are a par[ of
the water and wastewater utilities; and 4.) An Inspection of a repre-
sentative number of sever manholes and a representative number of videi
NAME OF
COMMAS.
M
S v
Y v
N
Gulliford a
Van Ness x
h
Cook x
Gulliford a x
Morris x
Van Ness x x
Novell x
.r
PncE rao
MINUTES
JUNE 10. 1985
Appearmces - continued
B. Mr. Pete Dowling requesting eater and sever reservation for 32 unite
in Seminole Beach Project !2.
Hayor Howell announced the agenda Stem had been pulled a[ [he request
of Hr. Dowling.
Nev Business
A. Action by [he Commission to consider appointments to the Hoard of
Adjustment to replace Frank Tassone.
The Mayor corrected the name of the resigning member. The correct name
vas Rase Blanchard who had been representing the Royal Palms area. In
that regard, he asked for Commission consideration [o appoint Mr. John
Bass, a Royal Palms resident for the past fifteen years. He is an in-
spector for the Agriculture Division for the State of Floridz.
Motion: Hove to appoint Mr. John Bass to serve the unexpired term
of Rose Blanchard on [he Board of Adjustment.
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Discussion of a letter from the City Attorney regarding the Buccanee
{Ja ter and Sever District closinp~
The City Attorney stated he vas transmitting a check in [he amount of
5569.00 representing a pro rata portion of [he taxes for the year 1985
which would be escrowed in accordance with his letter of June 4, 1965.
(copy is attached hereto and made a part hereof). He also presented a
closing statement for [he clerks files and a memorandum of understand-
ing relating to matters to be resolved. The Clerk will mail copies of
all the Information. No Commission action needed.
sever
Mayor Novell corrected the agenda listing the Mayor and City Clerk to
execute the amended consent order. I[ should have read [he Mayor and
City Maoager [o execute the amended consent order. He advised Mr. Mull:
had reviewed the document for its legality and approved.
Mo tioa: Authorize [he Mayor and City Manager to execute [he Amended
Consent Order from [he Depart men[ of Environmental Regula-
tion.
No discussion before [he vote. Notion carried unanimously.
* ! ! ! # * * * * * * * # * * * * * * * * # # # # k * # * * * # *
NAME OF
COMMMS.
M
S v
Y v
N
Cook x
Culliford x x
Norris x
Van Ness x x
Novell x
Cook r x
Culliford x x
Morris x
Van Ness x
Revell x
HINL4E5 OF TXE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- I
MISSION HELD AT THE C: T1[ HALL ON JUNE l0, 1985 AT 7:15 P.M.
PRESENT: William S. Howell, Mayor-Commissioner
Robert B. Cook, Sr.
William I. Gulliford, Jr.
John W. Morris. Jr.
Ca [herine G. Van Nesa, Commissioners
AND: Richard C. Fellows, City Manager
Claude L. Mullis, Ci[y Attorney
Adelaide R. Tucker, City Clerk NAME OF
COMMAS.
avy
by Commissioner Cook vas followed by the pledge to the flag.
Aooroval of the MSnuC s of The Regular Meeti~of Nay 27, 1985
Motion: The minutes of the regular Commission meeting of
Hay 27, 1985 be approved as presented. Cook
Gulliford
Norris
No discussion before Che vote. Notion carried unanimously.
x x::• x x x x x x x x x x x x x x x x x x x x x x x x x x x x Hovellsa
ADProval of Hinutes of [he 8peoial Called Meeting of Junes 1985
Hot ion: The minutes of the Special Called Meeting of June 3,1985
be approved as submitted. Gulliford
Pforris
No discussion before the vote. Motion carried unanimously.
• x• x x• x x x x x x x x x x x x x x x x x x x x x x x x x x x Van Ness
Novell
Recognition of Visitors - hone
Appearances
A Mr Jack Taylor on behalf of the Friends of [he Beaches Library.
Hr. Taylor requested Commission consideration for an allocation to put
chase books for the new library at the beaches, hopefully to be comple
ced by January 1986. He said The City of Jacksonville had just under
$3.600.000 invested in [he library, including the purchase of 40,000
library books. When the new library opens, i[ will be 40,000 volumes
short of what the Na [ional Library Association said was needed to sen
[he people in this area. The Association standards call for 2~, books
per capita which meant our library should have 100,000 books. 20,000
would be moved dow from the Jacksonville Beach bcanch, and with the
40,000 the City of Jacksonville was purchasing, gave a total of 60,00
The average library book cost $20.00. Mr. Taylor said [hey were reque
ing $100,000 collectively from the three beach cities - percentage
breakdow by census was $27,100 for Che City of Atlantic Beach (27. 1Z
of [he total population). That would provide 1,355 books. Following
discussion, Mayor Novell advised Mr. Taylor [hat any donation would
have to be considered in the FY 85-86 budge[. He instructed the re-
quest be filed for information and consideration a[ the proper time.
VIV
O O
T T
E E
D D
M S
O E
T C
f O Y
O N E N
N D S O
w .
Page -2-
Mayor Billy Howell
While we realize that the new library is not a gift, and
that Beaches taxpayers have already made significant
contributions to the cost of the new library, our organization
believes that the ultimate responsibility for the needed
additional books rests with the community. To this end, we
have had numerous fundraisers, and will continue to have them.
Since we believe responsibility for the books rests in the
Beaches community, we also believe that a request for funds
f zom the three Beach City Governments is timely and appropriate,
since the library will serve, primarily, residents of the three
cities, and will represent an extremely valuable asset for all
our citizens.
It is our intention to request the collective sum of $700,000.
from the three Beach cities, based on each city's proportion
of the current cumulative population in the three municipalities.
Our request to Jacksonville Beach will be for the sum of 554,700,
to Atlantic Beach for $27,100, and to Neptune Beach for $18,200.
'=alizing that the present governing bodies of th. -ities cannot
obligate future governing bodies, it is our plan to make a
similar request each year until we reach our goal of lOC, 000
books.
I will greatly appreciate the opportunity to appear on your
agenda and will be deeply grateful for any aid we may receive
in making our beautiful new Beaches Library a community facility
in which we can all take great pride.
Sincerely,`
V v _'_
Taylor
Bo d of Dir tors
Friends of the Beaches Library
JT/sk
CC: Mr. .Zichard C. Fellows
City Manager
`~~1. _
CEA STATE BANK
~~10 / 1151 SOVTM THIRD STREET
d JACKSONVILLE BEACN, FLORIDA ]2250
/ April 11, 1985
Mayor Hilly Howell
City of Atlantic Beach
City Hall
Atlantic Beach, Florida 32233
near Mayor Bowell:
I respectfully request that I be placed on the agenda for
a City of Atlantic Beach Commission Meeting in May or
June,. 1985.
A .
As a member of the Board of Directors of the Friends of the
Beaches Library, I would like to appear as a representative
of that organization to ask that the City Commission of
Atlantic Beach allocate funds in its FY85/86 budget to
purchase books for the new Reaches Library.
As you know, ground was broken on January 31, 1985 for our
library, with an approximate construction time of one year.
Upon completion, the City of Jacksonville will have approx-
imately 53,500,000 invested in the facility, including land,
the building itself, furnishings and 40,000 books.
The opening of the library, a dream come true for so many
Beaches citizens, will, however, present the community with
a problem. Standards established by the National Library
Association recommend a library should have 2.5 books per
capita to properly serve the community in which it is located.
In our case, that would call for 100,000 books. As mentioned
earlier, the City of Jacksonville will purchase 40,000 volumes,
and an additional 20,000 volumes will be moved from the exist-
ing Beaches Branch Library, for a total of 60,000 books. This
will leave a shortfall of 40,000 books, or 5800,000.00 at
the current average cost of 520.00 per book.
w+o r[+~w roAO
s, r.nm srun
1KR50MnLLf rE~fJ,, rEOM~O~ Y3[0
xErttmE 6EKw. rEONO~ ]01
o The City Commission had asked the City Attorney and City Manager to
look into the manner of levying impact fees and we are in the process of
reviewing all available acts, drafts, studies, reports and o[i~er
documents artd will be prepared to report on this matter at the meeting
of June 24.
o Inasmuch as the Code Enforcement Board will be meeting soon to
consider several cases, the City Attorney feels that we should appoint a
prosecutor to work with the Code Enforcement Officer. This will be an
agenda item for Monday night.
o Phil Grenville and Don Meuse are at a position in the
implementation of their Planned Unit Development to require some input
from members of the City Commission relative to P.U.D. setbacks and
other matters relative to the development. We have scheduled a review
of his project for Monday night so that in the event you find the plans
to this point satisfactory, they can seek bids for the construction of
the public facilities while getting together the final documentation for
final approval of the P.U.D. Grenville will be on hand to give the
Commission an overview of their proposal and will be prepared to answer
any questions.
RCF:jI
o We have received from the State Department of Gnv ironmental
Regulation the amended Consent Order which speaks to the rel axaiion of
the sewer moratorium. this will be an agenda item for approval by the
City Commission for the Mayor and City C1 ezk to execute tl.e amended
order.
o Frank Tassone, a member of the Board of Adjustment, has asked that
he be relieved of his duties, and we have prepared an agenda item for
Monday night for the purpose of considering a new appointment to the
Board.
o Previously, you have each received copies of the proposed loan
agreement between the State of Florida and the City of Atlantic Beach
relative to the State Pollution Control Bonds. If in order, it would be
appropriate for the City Commission to authorize the Flayor and Clerk to
execute the agreement so that we may then receive funds from tl~e State
For the construction of our new sewer plant which is now under way.
o We are including a nice letter from Flora and Kenneth Todd relative
to the activities of our Police and Fire Departments.
o The tennis courts are back again. The City Commission will recall
they authorized the previous bid to be rejected, and to readvertise the
project. We hope to have more than one bid to open on Monday night.
o Previously, you had received a copy of a proposed ordinance along
with the necessary legal descriptions and map on the proposed rezoning
of property owned by Bull Brothers, Ltd., along Mayport Road north of
the City of Atlantic Beach water plant. We have scheduled a public
hearing on the rezoning of Parcels 1 and 3 from Open Rural to Commercial
General and if in order the Commission may hold a public hearing and
adopt the ordinance.
o Some time ago, the City Commission authorized an ordinance be
drafted relative to the rezoning of the Mayport Road strip. The legal
description necessary relative to adequately describe the areas to be
rezoned is very Complex and the City Attorney has been working on this
matter and hopes to have the ordinance ready for introduction on first
reading at the meeting of .lone 20.
o Pete Dowling is back in the news. He is now requesting water and
sewer reservation for S2 units in what he describes as Seminole Beach
Project M2. This is two parcels of land, one is 1.85 acres, and one is
l.ld acres. Both parcels lie east of Seminole Road and are bisected by
20th Street running between Seminole Road and Beach Avenue. 8e proposes
to construct some duplexes, multifamily units, and single-family units
on the property.
June 7. 19BS
MEMORANDUIN
T0: The Honorable Flayor and City Commission
FROM: Richard C. Fellows, City Manager
SUBJECT: STATUS REPORT
i Iti (>CF.AN BOVLE\'AftD
P. O. BOX 25
ATLAITIC BEACH. FLORIDA 32233
TELEPHOwF 190a12a42393
o Jack Taylor, Member of the Board of Directors of the Friends of the
Beaches Library, has requested a place on the agenda for hlonday night to
discuss the new library which is under construction in Neptune Beach.
He basically is looking for a contribution from the City to assist in
the purchase of books.
o I am including a copy of two proposals from Smith G Gillespie
Engineers. The first proposal has to do with taking over as engineer
and inspector on the regional effluent transmission facilities replacing
Robert Bates E Associates. This has been discussed before and Smith E
Gillespie Proposal simply reflects the same cost which had already been
approved for Robert Bates E Associates. If the City Commission decides
to select Smith E Gillespie for this work, it will be necessary for the
Department of Environmental Regulation to concur in the removal of Bates
from the project and the employment of Smith E Gillespie.
The second proposal has to do with the necessary maintenance
inspection of Buccaneer in accordance with the terms of the purchase
agreement which states that within 30 days after the purchase the City
will have inspected the facilities and made a determination as to any of
the facilities which may be in need of repair and/or repiac ement and so
notify Buccaneer. The proposal appears to be reasonable and we would
recommend the City give favorable consideration to it.
o The City Commission has asked Claude D1u 11 is, our City Attorney, to
review all of the statutes relative to the manner in which negotiations
may proceed with the auditors interested in performing the new City
audit. He will be prepared to report Monday night.
o At the request of the City Commission, the City Attorney and City
Manager working together have prepared a proposed utility agreement and
include a copy herewith for your study. [f it is acceptable, we can
have a number of copies made and execute this each time we have a
request for service.
SMITH AND GILLES PIE ENGIN EERS.INC. 'The Honorable Mayor and Members
of Ci[v Caunc it
City of A[lan[ic Beach
June 4, 1985.. .Page 2
We further understand ChaC the thrust of our inspection is to determine if
any of [he equ ipmen[ which [he Ci[y of Atlantic 8eadi is purchasing from Buc-
caneet Service Company, Inc., is no[ working properly or, in our opinion, will
fail in [he near future, so [ha[ the Ci[y of Atlantic Beach may have this
equipment repaired by [he seller.
Smith and Gillespie Engineers, Tnc. will provide the engineering services re-
quired to perform the maintenance inspec [ion of [he Buccaneez Service Company,
Inc.'s water and wastewater utilities on a cost plus fixed fee basis. The
total compensation paid [o Smith and Gillespie Engineers will not exceed a
total of $3,500, which will be comprised of our total cos[, including expenses
and overhead, up to a maximum of $3,000 and a fined professional fee of $500.
This cos[ ceiling of $3,000 will not be exceeded without prior written approval
of the City of Atlantic Beach, Florida.
We appreciate [his opportunity [o provide engineering services to [he City of
Atlantic Beach and look forward to working with [he Ci[y and its staff on this
assignment. If this proposal is acc ep[able, please execute [he original and a
copy of this Letter and return one copy to us for our files. Receipt of an
executed copy of [his propcsal will constitute our notice to proceed and we
will commence work on this project immediately thereafter.
Sincerely,
SMTTN YD GIL SPIE ENGINEERS, INC.
W. A nt rout, Jt., P.E.
WFA/tj
I have reviewed the information contained in [his proposal and hereby authorize
Smith and Ci1lesDie Engineers, Inc., [o proceed with [he scope o£ services
described herein For Che stated compensation.
prcepted this ~~~ day of 1985.
Cy: ~-
Name Typed)
Richard C. Fellows, City Manager
T i[le
~-
t
~:
SMITH I1NG GILLES PIE ENGINEERS, INC
>o sr o co eox s
~ncnsoN V~u t, r~o stow azz of
(90.1 l<J-6050
Sune 4, 1985
The Honorable Mayor and Members
of Ci[y Council
City of Atlantic Beach
Post Office Drawer 25
Atlantic Beach, Florida 32233
Attention: Mr. Richard C. Fellows
City ?fans ger
Subject: Engineering Services - Ma inienance Inspection
of Buccaneer Service Company, Ins.'s Nacer
and 1,'a siewa[er U[ilit ies
Cent lemen:
WILLIAM F. •RMENTROLR. JR. RE
vC[rw[SloFrrt
Smith and Gillespie Engineers is pleased [o provide the Ci[y of Aslant is
Beach with this proposal for providing Che engineering services required [o
perform a ma in[enance inspection of [he water and wastewater utilities which
are currently operated by Buccaneer Service Company, Inc., and which have
been purchased by [he City of Atlantic Beach, Florida.
Based on discussions with Che City's s[nff, we understand that [he scope of
this investigation will include the following items:
1. A visual inspection of all wastewater and water treatment equip-
ment.
2. An inspection of all wastewater pumping equipment.
3. An inspection of all structures which are a part of the water and
wastewater utilities.
4. An inspection of a representative number of sever manholes and a
representative number of video tapes of the internal inspection
of [he wastewater collection system operated by Buccaneer Service
Company. The actual footage of tapes and number of manholes re-
viewed will be determined after a preliminary analysis of [he sys-
tem has been made.
AGENDA
CITY OF ATLANTIC BEACH
June 30, 1985
Call to Order
Invocation amt Pledge to Flag
1. Approval of the Minutes of Regular Meeting of May 27, 1985
Approval of the Minutes of Special Called Meeting of June 3, 1985
2. Retognit ion of Visitors
3. Appearances
A. Mr. Jack Taylor on behalf of the Friends of the Beaches
Library.
B, Mr. Pete Dowling requesting wafer and sewer reservation
for 32 units in Seminole Beach Project •2.
~. New Businessl
,j A. Action by the Commission to consider appointments to the
Board of Adjustment to replace Frank Tassone.
~~B. Discussion of a letter from the City Attorney regarding
the Buccaneer Nater and Sewer Di rict closing.
C. Authority For the Mayor and Cleo execute the amended
~ / Consent Order from the Department of Environmental
l/ Regulation lifting the sewer moratori~n.
D. Aciion by the Commission to approve a proposal from Smith
6 Gillespie Engineers for engineering services in
/ Connection with the regional effluent transmission facility.
E. Action by the Coamission to approve a proposal from Smith
4 Gillespie Engineers for maintenance inspection of the
Buccaneer Mater and Sewer District facilities.
F. Authority for the Mayor and Clerk to execute loan agreement
with the State of Florida in regards to State Mater
Pollution Control Bonds in the amount of j1.5 million dollars.
G. Receipt of bids for two new tennis courts. _
H. City Attorney requesting action by the City Co®ission to
approve the transfer of Buccaneer bonds.
I. Action bl~the Co®ission to approve the appointment of a
prosecuting attorney foz Code Enforcement Board.
J. City Co®ission review of public facilities plan for
for a Planned Unit Development known as Selva Lakes and
the issuance of tentative engineering plan approval.
S. Action on Ordinances
A. Ordinance No. 90-85-90. Public hearing and final reading of
an ordinance amending the Ordinance Code of the City of
Atlantic Beach, Florida; amending the Land Development Code
to provide for the rezoning of two parcels of land lying
North of the City's Nater Plant and fronting on Mayport
Road from Open Rural (OR) to Commercial General (CG) owned
by Harcourt Bull, Nilliam Bull and Jane Bull. (Advisory
Planning Board recommends approval.)
6. Miscellaneous Business
7. ADJOURN
OPEN SPACE: As indicated in the approved PUD
Ordinance for the property, the Lake area, natural
park area, recreation area will be owned and
maintained by a duly constituted Homeowner's
Association. Support legal documents will be
provided by the developer for review by the City
Council prior to final platting. The roadway/
right-of-way is to be dedicated to the City of
Atlantic Beach and will meet all City specifica-
tions and standards.
ELEVENTH STREET IMPROVEMENTS: We have committed
to rep ace and improve the existing lagoon
crossing on 11th Street and to surface the roadway
24 feet wide to the entrance of Selva Lakes.
Landscaping along 11th Street at Selva Lakes will
be completed to clean-up the area. No other
improvements appear to be necessary, especially
since there exists no drainage problems along the
road according to Atlantic Beach Water and Sewer
Officials. Caze must be taken not to effect the
natural beauty of 11th Street with the existing
tree canopy.
Thank you for your time in reviewing the plans. We are excited
about the project and feel that it will be a compliment to our
town of Atlantic Beach.
Respectfully Submitted,
RGM PROPERTIES
GRENVILLE 6 MEUSE, INC.
Phil Grenville
President
PG/dlv
~K
b. Flexible setback requirem=nts provides more
opportunity to preserve existing trees and vege-
tation by allowing the units to shift in the
necessary direction, thus improving the overall
appearance of the development.
c. As shown on the development plan, a 60 foot
right-of-way is provided instead of the 50 foot
allowable right-of-way. This additional right-
of-way provides an additional setback area.
d. The development plan shows no units with rear
yards backing up to each other, thus, reducing
the need for significant rear yards.
It is our request that the setbacks be established for each
individual building based on the specific conditions of the site,
with a 15 foot minimum front yard. A detail layout plan is
provided showing each unit's proposed setbacks. The setbacks
shown are significant. Each building will be staked in the field
before clearing to give us the opportunity to shift the building
to preserve existing trees.
SIDEWALKS: We request that any requirement for
sidewalks be waived for the following reasons.
a. Since two car garages and drives are provided
for each unit to reduce on-street parking, the
addition of sidewalks between drives gives the
appearance of excessive amounts of paved areas.
The opportunity for preservation of trees and
landscaping between drives is reduced, thus,
creating a less soft streetscape.
b. The roadways in the development consists of
a curvilinear loop road with cul-de-sacs, thus,
discouraging any type of the traffic at excessive
speeds. Additionally, traffic loading will be
spread out due to the two outlets planned for the
development.
c. A full 24 foot roadway width is provided which
allows adequate movement of vehicles and pedestrians.
d. Historically, it has not been customary for a
development of this character and type to provide
sidewalks in Atlantic Beach or other municipalities.
~..
June 6, 1985
Atlantic Beach City Council
City Hall
716 Ocean Boulevard
Atlantic Beach, Florida 32233
Re: Selva Lakes PDD
Development Plan
Dear Council Members:
In accordance with the PUD Zoning Ordinance, we are submitting
this completed Development Plan for Phase I of the Selva Lakes
approved PUD.
Attached please find the completed set of final engineering
drawings for Phase I. We have coordinated and reviewed the plan
with your engineering consultant, Doug Miller. We are also
enclosing a typical landscape plan For the units and the entrance
area. Complete detailed landscape plans will be prepared for
the entire development.
With this submittal, we are also requesting several waivers
which we feel are necessary to create a development that retains
the natural beauty of the site. We have also reduced the total
number of units that will be placed on the property to help
preserve the site's character and create a more pleasant environ-
ment. The requested waivers are as follows:
SETBACKS: The Atlantic Beach PUD Ordinance allows
o~ r the waiver of setback requirements encouraging
more creativity with the site plan, provided that
the spirit and intent of the zoning ordinance is
complied with. Having now developed a floor plan
and site plan, we are requesting the waiver of the
setback requirements due to the uniqueness of the
development and the following specific character-
istics we have encountered. Specific side and rear
setback dimensions reduce the flexibility of the
creative placement. In all cases, however, a 15
foot front yard setback will be observed.
a. Flexible setback requirements allow for the
staggering of units to prevent a row housing effect,
thus providing an interesting streetscape. Addi-
tionally, being able to site the units at different
angles gives better orientation and interest.
SMITH AND GILlES PIE ENGIN EEFS.INC- The Honorable Mayor and
Meabers of Ci[y Council
Ci[v of Atlantic Beach
May 31, 1985...Page 2
To provide more complete and root inuous observations of construction
in progress and assurance of conformance with [he intent of drawings,
specifications and contract documents, Smith and CilLespie Engineers
will provide one full-time resident pruj ec[ observer during the per-
iod of actual construction of the work. The presence of the resident
oroj ect observer on the job site, and his observation of [he work in
progress, will not relieve [he contractor of [he resoonsibili[y for
complying with provisions of the contract documents. The resident
observer will attend periodic and final inspections of [he work, will
serve to provide routine commur.icat iors from the Engineer to [he con-
tractor relative to the prosecution of [he work, and will certify as
Co the accuracy and correc [ness of quan[rties of work shown on the
contractor's periodic requests for payment.
Smith and Gil iespie Engineers, Inc., will provide [he engineering ser-
vices required by [he Ci[y of A[lant is Beach during the construction
phase of the Regional Effluent Transmission Fac ili[ies for a total lump
sum fee of $5,480. Resident pruj ect observation will be provided on a
per diem basis, and compensation for these services will be $173 per
day.
We apprec ia[e [his opportunity to submit Chis Proposal to you for consideration
and would be pleased [o discuss i[ with you, at your convenience, should you
have any questions. If [his proposal is acceptable, please notify us so that
we may proceed with preparation of [he contract documents required by [he S[a[e
of Florida Le pa rtmen[ of Environmental Regulation, Bureau of Wastewater Manage-
ment and Grants.
Sincerely,
SMITH G ES PI F. ENGINEERS, INC.
W. F. Armentrout, Jr., P.E.
WFA/tj
SMITH AND GILLES PIE ENGIN EERS.INC
r orrl<E fio• s
JACMSONVILL E. DLO HID> 32201
19J i1 >s]-6950
May 31, 1985
WILLIAM F. ARMENTROUT. JR.. P E
VCE MC•J~fMT
The Honorable Na yor and
Members of Ci[y Council
City of At lan[ic Beach
Po s[ Office Drawer 25
Atlantic Beach, Florida 32233
Attention: Mr. Richard C. Fellows
City Manager
Subject: Engineering Services - Regional
Effluent Transmission Facilities
DER Proj ec[ No. 747040
Atlantic Beach, Florida
Gentlemen:
Sm1[h and Gillespie Engineers is Fleased to provide [he City of Atlantic
Beach with this Proposal for providing enp,ineering services dur inR construc-
tion and resident project observation for the per[ion of the Duval Beaches
Regional Effluent Transmission Facilities that the City of A[lan[ic Beach
proposes [o construct. Our understanding of [he scope of these services is
as Eollows:
During [he period of construction, Smith and Cil lespie Engineers will
serve as Che City of Atlantic Beach's representative in dealing with
the construction contractor. Smith and Gillespie Engineers will
assist [he City in issuing a No [ice [o Proceed and will receive, re-
view and process, as appropriate, shop drawings, submittal data,
periodic payment requests, payrolls and ocher submittals of the
construction contractor. Smith and Gillespie Engineers will also
assist the City of Atlantic Beach and the design engineer (Robert
Bates and Associates) as required [o develop all necessary change
orders. Smith and Gillespie Engineers will visit [he site of work
periodically and will observe Che work in progress to ascertain
its conformance with requirements of [he contract documents. The
Engineer will, upon completion of the construction, make a final
inspection and will recononend the Owner's ace ep [a me of [he com-
pleted facilities. On completion of construction, the Engineer
will prepare as-built drawings of [he facilities and will furnish
to [he Lity of Atlantic Beach one reproducible set and one blue
line print set of the as-built drawings.
PAGE PIVE
SPECIAL CALLED
JUNE 3, 1985
Mayoz Howell advised he had talked with officials of Jacksonville Beach re the
CATV Berard. They were going to diawas the matter that night and advise [he
CSty of Atlantic Beach on their decision co abolish the Board.
Nr. Pellove reported he had just received a letter that evening from Rinder
Care that they were ready Co order septic tanks. He requested a sever reser-
vatlon of 3,000 gallons to save them from having to put in septic Canks.
Commisaioner Cook suggested a uniform time be se[ for all meetings, regular
and special called. The Commission agreed [he meetings will all be held at
7:L5 p.m.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned aC 9:45 p.m.
N1113am 5. Novell
Mayor/Presiding Officer
(SEAL)
ATTEST:
I
i
i
I
i
Adelaide R. Tucker
City Clerk
PAGE FOUR
SPECIAL CALLED
JUNE 3, 1985
would he have to wait to get his permit. He vas told they were not holding
up any permits. The city had asked those persons thinking of going into the
area to voluntarily restrain [heir acitivity for a short period until a
professional review of the whole area had been received. The gentleman asked
if he could expect an answer within [vo weeks co thirty days. Hayor Howell
explained some areas of Section H were going ro require [he building of lift
stations, and the city did not have the money at [he present time to go and
build lift stations, all necessary gravity mains, and water mains. The gentle-
man offered to put i¢ all necessary lines. The City Attorney advised nothing
could be done within 30 days, as it would cake longer than that to draft and
adopt an Ordinance under [he Statutes. A lengthy discussion followed.
Action by [he City Commission to approve the
Commissioner Morris asked where he arrived a[ the figures. Mr. Fellows
explained the salary figures were taken out of [heir operating report and in
interviews with the employees. The other services were either taken out of
their last year's audit and simply projected for the city's purposes, or
they utilized the actual figures for [he city's system and they utilized
common sense as to what [hey [hough[ it would amount to. Commissioner ?orris
asked if he used any of the spread sheets that had been presented during dis-
cussion of the purchase. Mr. Fellows said it would be very close to [he Jax
U[il ides report. Co®issioner Morris asked if there would be revenues
supplied to cover the expenses. Mr. Fellows replied the system will develop
sufficient revenues to cover the expenses, but the city would have to advance
the first couple of months until collections were received. He estimated
$25,000 - $50,000 would have to be advanced to cover Buccaneer's expenses
as a loan to be paid back with interest. Billings will go out July 1, 1985.
I
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGF. TNREE
SPECIAL CALLED
DONE 1. 1985
During discussion before the vote, Mr. Louis McDonell pointed out the city
should consider inside the city requests first. Commissioner Gullifozd sug-
gested they allocate a percentage of available capacity chat could be used
outside [he city, and as that available capacity dwindled, then that per-
centage available to outside the city dwindled also. rir. McDonell asked
the Commission not to create a "Frankenstein Monster" Ordinance on water and
sever reservations that the city would be sorry later on as it did not cover
other situations. The City Attorney stated they were also going [o have [o
look at the Growth Management Bill recently passed by the Legislature.
The question as called d the motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * k
3 CS[y 2fanager's ReDOrt relative [o a proDOSed manner for financing
ex[e sion f k'a[ r and Se er lines for individual developers.
The City Manager recommended the Com~aission consider when a person requests an
extension of a sever line, and they only needed a two inch line and the city's
long range plan called for a 6 inch line, the developer be required to pay the
entire cost of the 6 inch lire, and as other developers connect to that line
in [he future, his prorata share will be reimbursed to him within 60 days of
the city receiving the payment. If no developer connects within five years,
the city would not be liable far any reimbursement to the developer.
The Commission agreed and directed the City A[[orney to include the above in
the proposed Ordinance.
4 A th ri ati f r the City Ma Rer Co seek proposals from an outside firm
t de el p job classification and pay plan.
The City Manager reported they had researched job classifications and ex-
pressed the opinion the city did not have any that were up to date. The only
ones available to him were modlf Sed from Ftank Brown's report done fifteen
(IS) years ago. The two step pay plan the city had did not give enough flex-
ibility. Six tD ten step pay plan was needed. Ne requested the Commission
consider hiring an outside firm that specialized in that field in order to
implement their findings in Che upcoming budge[. The cost vas estimated [o
be approximately $3,000 - $4,000.
* * * * * * * * * * * * * * * * * * * * *
p gentlemen in the audience said he unders [ood building permits foc Section H
were being held in pending files and asked if he bought a lot within the week
and came in fora building permit to build a single family house, how long
PAGE TWO
SPECIAL CALL
JOME 3, 1985
The City Attorney vas instructed to research the appropriate method for
negotiating with the cop three firrys and report back at the next meeting.
The firms will be notified as to the time and place for negotiations.
2 Furth r di ssions by the City Commission relative to the manner of
ha dli g s wer reservations during the period of construction activity.
The City Manager reported he and staff had made a survey of what other cities
do and recommended to [he Commission [hat any person during [he construction
area which would involve about the next 8 - 12 months be required to place
a deposit with the city, either in cash or an irrevocable letter of credit
based upon the amount of sever capacity they wish to receive and the number
of days they wish to reserve it. The deciding criteria relative to [he number
of days would be the award of a construction contract for development of the
underground facilities. The amount of deposit required would be 25X for a re-
servation up tc 90 days, SOX - up to 180 days, 76X for a reservation up [o
270 days, and 100X - up [0 360 days. An Ordinance covering same would be
prepared. Another point to be enclosed in [he Ordinance vas [hey should issue
a notice [o proceed within a reasonable time (30 days).
Mr. Dowling asked at what point vas the letter of credit executed? He asked if
"at [he time the contract is let, the letter of credit is called on, and [he
fees are paid as a result of that, or what point are the acu[al impact fees
paid under the proposal". He was told the value of Che letter would revert [o
the city should the developer default and not award a construction contract
within the time specified. I[ vas suggested to structure [he Ordinance so the
developer would have both options (deposit or letter of credit) but have some
inducement to give some form of deposit to the City of Atlantic Beach in lieu
of a letter of credit. Mr. Fellows commented [hat all the cities he had calked
[o required all the charges at the time a building permit vas issued. The
Public Service Co®ission on the other hand, provides that private utilities
will receive those charges in advance and at [he time of presenting their
water and sewer plans for approval.
It vas the consensus of [he Commission [he Ordinance should probably contain
the follmwing: collect impact fee when developer applys for [he building
permit; either a cash deposit or an irrevocable letter of credit for a reser-
vation of capacity, not transferable, 100X of all connections no later than
one year;deposit goes to end of development, otherwise deposit is forfeited,
any fees paid will be refunded if deposit is forfeited. The proposed Ordinance
hopefully will be presented on Monday, June 10th.
Commissioner Gulliford commented they had co formally lift [he moratorium on
sever hook-ups cn outside city customers. The City Attorney stated the city
vas waiting on the contract of consent order to be terminat¢d.
Mr, Dowling asked for a vote of commitment on his request for 65 units (he
changed the number to 66).
MINUTFS OF THE SPECIAL CALLED MEETING OF THE ATLAMIC BEACH CITY
COlBfISSION HELD AT THE CITY HALL ON JUNE 3, 1985 Ai 7:30 P. M.
PRESENT: William S. Howell, Mayor-Commissioner
Robert B. Cook, Sr.
William I. Gulliford, Jr.
John W. Morris, Jr.
Catherine G. Van Neae, Comroissionere
AND: Richard C. Fellows, City Manager
Claude L. !iullis, Ci[y Attorney
Adelaide R. Tucker, Ci[y Clerk
The meeting vas called cm order by Mayor Novell. The invocation, offered by
Commissioner Cook vae followed by [he pledge to the flag.
Mayor Rowell announced for [he benefit of the public the Commission vae in
the process of soliciting proposals from auditing firms, and had invited sia
firms to make five minute presentations. Each Commissioner had received copies
of the six proposals foc their perusal. The firma invited were:
Coopers b Lybrand, Deloitte Naskins E Sells, Cazrard 6 Carter, Peac, Marwick
6 Mitchell, Touche Rosa, and Tyson, Swindell S Durden. Each fits introduced
their Staff, listed their government experience, both local and national, and
[heir audit approach. the Mayor thanked Che six firms for their interest.
The method of ranking vas considered. IC vas the consensus of the Commission
the vote vauld be by point system: No. 1 -three points, No. 2 - two points,
and No. 3 - 1 point. The voce vas by paper ballot ae follows:
Commissioner Cook: i. Tyson, Swindell, Durden b Bruce
2. Deloitte Haskins b Sells
3. Touche Roas
Com. Gullifford: 1. Coopers 6 Lybrand
2. Touche Roea
3. Garrard 6 Carer
Com. Morris: 1. Coopers d Lybrand
2. Deloitte Aaskina b Sells
3. Peat, Marwick b Mitchell
Comm. Van Nesa: I. Deloicce Haskins b Sells
2. Coopers S Lybrand
3. Peat, Marvick S Lfi tchell
Mayor Aovell: I. Tyson, Swindell, Durden S Bruce
2. Touche Roes
3. Garrard S Carter
~:
Mayor Aovell amounted the total points:
1. Coopers b Lybrand
2. Deloi[[e Haskins b Sells
3. Tyson, Swindell, Durden b Bruce
JUNE
MICRO
!~ bim~tla ~d
.bpi l<r~i