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05-01-92RESOLUTION N0. 92-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, AUTHORIy,ING CITY STAFF TO ADJUST UTILITY BILLS OF CUSTOMERS CLASSIFIED AS "M7LTI-FAMILY RESIDENTIAL" TO REFLECT THE INTENT OF THE UTILITY COMMITTEE IN ORDINANCE NO. RO-91-45 WHEREAS, Ordinance No. 80-91-45 amending water and sever rates vas adopted by the Atlantic Beach City Commission on December 16, 1991, and WHEREAS, it has come to [he attention of the Finance Oepar[ment that an inequity exists in the treatment of chose customers classified as "multi-family residential", and IOFeREAS, Ordinance No. 80-91-45, as it £s Currently vri[ten, levies a base was[evater charge to multi-family res iden[ial tustome rs which is based on the number of units connected to [he meter, while the wastewater volume charge is levied on all water consumption above 9,000 gallons; and WHEREAS, it vas [he Sniene of both [he Water and Sever Committee and the City Commission that multi-family residential customers be charged the same overall rates as any other customer in Atlantic Beach. NOW, THEREFORE, BE IT RESOLVED BY THE ATLANTIC BEACH CITY CO141ISSION, as follows: 1. That the Ci[y Manager be authorized to adjust all multi-family residential bills issued in April 1992, (second quarter volume) to deduct from the calculation of the wastewater volume charge any gallonage which vas levied through the wastewater base charge. 2. That an ordinance be prepared for action of the Ci[y Commission [o COLTecC this Inequity. ADOPTED by the Atlantic BeachtCity Comm/~eSfbPfTM,t z6t; da~ ~f May 1992. V/ \i I' Approved as to form and correctness: //./~ iyri ~~~ i C. J N ESQUIRE City At for Mayor/Presiding MAUREEN EI NG City Clerk enterprise with all the owners involved. A third could include [he establishment of some sort of special district, the legality of which needs to be checked. A fourth alternative could involve [he creation of a special assessment project. Ultimately, Che owners may wish to dedicate [he rights-of-way to [he Ci[y for perpetual maintenance and care. These are only some ideas or concepts you may wish [o consider. I concur with Commissioner Fletcher and point out ve do have time [o evaluate tho matter thoroughly. Perhaps you might wish Co consider the appointment of a committee consisting of myself and/or applicable staff members, one or two residents of the Selva Marina area and an elected official such as yourself or other Commission member. I would Chink [he City A[[orney should be an ex-officio member and called upon as needed in terms of providing legal answers as necessary. This committee could evaluate [he various alternatives and suggest a course of action for your consideration. I hope [his information is of use [o you and will be most happy to pursue mha[ever course of action you choose to proceed. Sincerely, Kim U. Leinbach Ciry Manager KDl.dst REF: KDL.6 May 20, 1992 William I. Gulliford Mayor City of Atlantic Beach, Florida Dear B111: Even though no[ specifically requested to do so, I would like to make a brief staff report for your edification in relation [o [he issue of ownership and maintenance of the screets in the Selva Marina area. Perhaps [his is redundant, however, there are a number of Issues [hat you and the Commission may want [o Cake into account. The firs[ involves [he distinction between maintenance and major reconstruction. While the Cicy Attorney has indicated [he Cicy may intrude into repair of private streets should there be an emergency Cype of public purpose at stake, my question concerns [he drawing of [he line between maintenance and major repair. Second, who and under what criteria is an emergency declared? Are [he streets indeed so deteriorated to threaten [he health and welfare of the public? I think [his needs [o be carefully scrutinized. Third, what precedence will be established in regards to Che other private developments throughout [he community? will ve now be expected to maintain these screets as yell? I believe we must Cake this into consideration as a distinct possibility. Fourth, will [he Ci[y assume any greater liability should there be a lawsuit or ocher legal action in reference [o the addt[ional level of service provided if so chosen by the Mayor and CI[y Commission? Finally, does [he developer and/or [hose receiving [he benef i[ of what I presume [o be less costly improvements have any responsibility including financial for [heir (ie. [he roads) upgrading? Should you and this Commission establish a policy wherein the City will accept maintenance of the streets as noted above, [here are a few alternatives you may wish Co consider. The primary purpose is [o establish [he vehicle wherein ownership is retained by the residents and/or development company with a provision alloying [he CS[y to make repairs. One suggestion encompasses [he establishment of some (super) homeowners associa[fon. A second might be [he granting of easements For [he purpose of maintenance of the streets although this may be a very cumbersome ORDINANCE N0. 95-92-52 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 13, OFFENSES, ARTICLE 1, IN GENERAL, BY ADDING SECTION 13-11, FLPA MARKETS, AND PROVIDING AN EPFECTIVE DATE BE IT ORDAINED BY TBE CSTY COlMISSION OF THE CITY OF ATLANTIC ~, BEACH, FLORIDA: ' Section 1. Chapter 13, Article 1, is hereby amended to add ' Section 13-11 which shall read as follows: Section 13-11. Flea Harkets (a) A garage sale (See Section 24-17 for def initlon of garage sale) '. operating for more than three consetu[ive days in duration, or oecurring more than three times within a calendar year. shall be tons idered a flea market. (b) It shall be unlawful to conduct, promote, or otherwise engage in operating a flea market vfthia the municipal boundaries of Atlantic Beath. Section 2. This ordinance shall take affect immediately upon . its adoption. ~ Passed by the City Co®ission on first rezding [his day of 1992. . passed- by the City Co®issian on second and final reading this day of ~• 1992. 11LLLIAM I. GULLIFORD, JR. ?tayor/Presiding Officer MAUREEN RING City Clerk Approved as to form and correctness: ALAN L. JENSEN; ESQUIRE City Attorney ORDINANCE N0. 90-92-157 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF TH£ -. CITY OF ATLANTIC BEACH, AMENDING CHAPTER 24, ZONING ' AND SUBDIVISION REGULATIONS, ARTICLE II, LANGUAGE ' AND DEFINITIONS, AMENDING SECTION 24-17 TO ADD A DEFINITION FOR GARAGE SALE, AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COiff1ISSI0N OF THE CITY OF ATLANTIC BFACH, FLORIDA: Section 1. Chapter 24, Article II, Section 24-17 is hereby amended to add a definition for "Garage Sale" as follows: "Garage Sale" shall mean the sale of personal property in, zC or upon any residentially zoned property, or upon zny commercially zoned property independent of any business licensed under this code [o tondutt retail sales upon such property. Garage sales shall include, but not be limited [o, all such sales, and shall include Che advertising of the holding of any such sale, of the offering co make any such sale, whether made under any other name such as yard sale, front yard sale; back yard sale, home sale, patio sale, rummage sale or any similar designation. Section 2. This ordinance shall take effect icmedia[ely upon ![s adoption. Passed by the Ci[y Commission on firs[ reading this day of . 1992. Passed by the City Cu®ission on second and final reading t~'~ - _ day of _. 1992. ' WILLIAH I. GULLIFORD, JR. Hayor/Presiding Officer MAUREEN RING City Clcrk Approved as [o form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney 19 -14- 20 - 21 22 399 Passed by the City Commission Pirst Reading 400 Passed by the City Commission Second Reading 401 ~ Passed by the City Commission Third and 402 Final Reading 404 405 ATTEST: 406 406 407 408 409 (SEAL) 410 411 412 413 414 415 416 417 418 419 420 421 422 423 424 x._ i. 19 -13- 20 21 22 367 SECTION 11: APPROVAL OP TRANSPER 369 This franchise may not be assigned (ezcept to an 370 affiliate of the Grantee) without the written approval of the 371 Grantor, whose approval shall not be unreasonably withheld. 372 373 SECTION 12: MISCELLANEOUS 375 A. Severability. If any lar, ordinance, regulation 376 or court decision shall render any provision of this franchise 377 invalid. the remaining provisions of the franchise shall remain 378 in full force and effect. 380 H, Porce Maieure. Prevention or delay of a~ 381 performance under this franchise due to circumstances, or acts of ~. 382 God, shall not be deemed noncompliance with or a violation of 383 this franchise. ~I 385 C. Entire Agreement. This franchise and all 386 attachments hereto represent the entire understanding and 387 agreement between the parties hereto with respect to the subiect 388 matter hereof. supersedes all prior oral negotiations between the 389 parties. and can be amended, supplemented, modified or chanced ~~ 390 only by an agreement in writing which makes specific reference to 391 the franchise or the appropriate attachment and which is signed 392 by the party against rhom enforcement of any sucb amendment, 393 supplement, modification or chance is soucLht. 394 396 *tt*tt**** 397 397 E `~ 19 -12- 20 21 22 341 SECTIOIi 10: FRANQIISE RBNEWAL ~,, 343 A. Franchise Reneral, The rights and privileges 349 cLranted herein shall continue for thirteen (13) years frog the 345 date of enacUnent of this Ordinance. One (1) ear rior to the 346 end of the term, the term may be revered for up to additional ten 347 (10) years if (1) Grantee 4as substantially complied with the 348 material terms of the franchise and rith a licable lav• (2) the 349 Quality of the Grantee's service has been reasonable in light of 350 commmunity needs: (3) the Grantee remains financially legally and 351 technically aualified• and (4) the Grantee's renewal would - 352 reasonably meet the future cable-related community needs and 353 interests, taking into account the cost of meeting such needs and 354 interests. - 356 - B. Por the purpose of reneral or modification of this 357 ordinance the Grantor and the Grantee shall hold scheduled 358 review sessions rithin thirty days of the fifth and tenth 359 anniversary dates of the effective date of the franchise granted 360 ursuant to this Ordinance and a a mutually acceptable date 361 Qrior to the reneral of this franchise The revier sessions 362 shall be open to the public and announced in a nerspacer of 363 general circulation at least five days before each session 364 Informal negotiations may take place as deemed necessary by 365 either parties, 366 366 366 366 19 -ll- 20 - 21 22 313 receipt of said notice to correct or remedy the default. If the 314 Grantee corrects or rened~es the alleged default rithin the sizty 315 (60) da riod then no default rill have been deemed to have 316 occured. 318 Grantee maY rithin fifteen (15) days of receiving such 319 notice notify Grantor that there is a dispute as to rhether a 320 violation has in fact occurred Such notice by Grantee to 321 'r -or shall specify the matters disputed b9 Grantee. Grantor 322 shall hear Grantee's dispute at the nest regularly scheduled City 323 Commission meeting if the Grantor subsequently determines tkat 324 a violation or non performance has occurred then Grantee shall 325 have thirty (30) days frog tde date of Grantor's mitten decision 326 to cure said default. 328 B. Default. If Grantee fails to disprove or correct. 329 the violation rithin the tine ceriod specified or. in the~case of 330 a violation rhieh cannot be timely corrected for rhieh Grantee 331 has tieely sutmitted a satisfactory plan if Grantee fails to 332 implement the plan then City ray declare the Grantee in default, 333 rhich declaration gust De in rritirtg In the event that the City 334 declares Grantee in default the City shall have the right to 335 institute legal proceedings to collect damages from the date of '~ 336 declaration of default or to ezereise any other rights and 337 remedies afforded the City in lay or equity provided horever, 338 that the City may institute revocation proceedings against 339 Grantee only after declaration of default. 19 -10- 20 21 22 284 SECTION 8: SffilyICE AND PROGRAI4SING REQUIRffiiSNTS 286 A, Services and Prooramminp. Grantee shall provide 287 broad _categories of video nroprammina which categories shall 288 include general entertainment nrooramminp propramminp primarily 289 directed at children. public affairs education and news and 290 snorts oropramminp, 292 B. Access Recapture. Grantee may combine partially 293 used access channels onto a single channel Grantee may make use 294 of any unused access channels for its own purposes Upon si: 295 months notice. Grantor may reclaim use of such channels(s) for 296 transmission of access proarawsinp which cannot be accam®odated 297 on other channels tben in use for access oroprammino. 299 - C. Service to Public Agencies. Grantee shall provide 300 one cable outlet to government and educational facilities~at no 301 irtsEallatior. charge and no monthly service rate. Grantee shall 302 provide at no charge a character generator to Grantor to permit 303 entry of informational material on a governmental or community 304 access channel. 305 306 S~SRION 9• RHO®lES 308 A. No e. Non-cerformance or violation by the 309 Grantee of any term or nrw is ion of this franchise sball 310 constitute a default. in such event th Grantor shall send a 311 written default notice by certified mail return receipt 312 reouested. and the Grantee shall have sizty (60) days from the 19 -9_ 20 - 21 22 255 twenty-four (24) consecutive hours, eacept for acts beyond the 256 control of Grantee and a cent in circumstances where prior 257 approval of the City Manager is obtained, Grantee Shall provide a 250 ten percent (lot) rebate of monthly fees to the affected 259 subscribers In the event of interruption of service for 260 forty-eight (48) consecutive hours ezcept for acts beyond the 261 control of the Grantee and unless approval of the Citv Manager is 262 obtained Grantee shall provide a twenty percent (20t) rebate of 263 monthly fees to the affected subscribers. Time under this 264 provision shall be counted from the hour the camalaint is first 265 reported to the Grantee The Grantee will not be liable for any 266 inconvenience loss liability or damage resulting from any 267 failure or interruption of signal service directly or indirectly 268 caused by or proximately ~resulting fram,~~anv cirCWStances 269 beyond its control The Grantee is not restionsible~for the 270 operation maintenance service or repair of subscriber's 271 televi5 ion or radio set or sets or VCRs. 273 H, Performance Testing.~ Grantee shall perform all 274 tests necessary to determine compliance with the technical 275 standards of the Pederal Co®unications Commission. Grantee 276 shall use its reasonable best efforts to notify subscribers prior 277 to the co®encement of performance testing and maintenance on the 278 System. 280 i. Parental Control Lock. Grantee shall provide 281 subscribers, upon request, with parental control locking feature 282 that permits inhibiting the viewing of premium channels. ._ ~.:.:, 19 -g- 20 - 21 22 226 C. Cablecastinp Facilities. Grantee shall provide a 227 cablecascing studio within the service area, capable of 228 full-color local origination and access cablecasting. The studio 229 equipment list shall be as indicated in Exhibit 1, or equivalent. 230 Grantee also shall provide mobile facilities for access channel 231 signal origination at various locations. The mobile facilities 232 shall include the items listed in Exhibir 2, or equivalent. 234 D.~ Satellite Earth Stations. Grantee shall provide a 235 minimum of two (2) satellite earth stations. 237 E, Emergency Override. Grantee shall provide an 238 emergency audio override capability to permit Grantor to 239 interrupt and cablecast an audio message on all channels 3 240 simultaneously, ezcept over local over-the-air broadcast 241 stations. in the event of disaster or public emergency. i 243 F. Standby Power. Grantee Shall provide standby i 294 power for emergency operation of the cable-television system for ± ~ j 245 a period of at least twenty-four (24) hours in the event primary i j 246 commercial power is interrupted. 248 G. Response to Service Interruptions. Grantee shall 249 prw ide onooino preventive aaintenance and respond to service 1 I 250 outages as eff iciently as possible The Grantee shall provide ~ 251 notice to subscribers at least annuall in a form satisfactor to i 252 the Grantor of the method of obtaining a credit for the service 263 interruptions rhich are within the control of the Grantee In 254 ~e event of interruption of regular subscriber service for ~.,, 19 -7' 20 21 22 198 G. Access to Subdivisions. The Grantee has the right 199 to use the easements of anv subdivision for the construction, 200 installation maintenance and repair of a cable television system 201 and for the provision of cable services to subscribers and no 202 developer shall unreasonably interfere with the free a~ complete 203 ezercise of the Grantee's rights hereunder, or enter into anv 204 ement with a third party to do 5o The Grantee shall have 205 a Driyate cause of action against a Harty violating this 206 provision for actual damages for iniunctive relief for attorneys 207 Eees and for statutory damages of 51 000 per day for every day 208 of violation Violation of this provision is a contract in 209 restraint of trade or commerce and is subject to the penalties 210 aid remedies provided in state lay. ~ 211 3 212 SECTION 7• SYSTEM DESIGN AND PERFORMANCE RE4DIRH4Bti1'S 214 A. Channel Cauacitv. The System shall be capable of 215 delivering Signals at frequencies up to four hundred (400) 216 Megahertz (MHz). Grantee shall monitor technological i 217 developments in the cable cavunications industry and shall at 218 request of Cit9 consult on iaplementing such changes as are 219 required to meet substantial unfilled needs and interests in _ i 220 commercially available progra®ing where economically feasible 222 B, Technical Standards. The Federal Communications i 223 Commission (FCC) Rules and Regulations, Part 76, Subpart K 224 (Technical Standards), shall apply. 225 ~. a E ~~,,,~;, 19 -6' 20 21 22 168 ius[ and reasonable rates applied to public utilities under the 169 formula resentl established in 47 U 5 C S 224 Grantee shall 170 make all reasonable efforts to prevent damage to trees and other 171 vegetation that may be associated rith construction. Grantee 172 sball replace and restore anv disturbed area to original 173 condition. 175 C. Cable Plant Costs. Costs associated with 176 construction. installation and maintenance of the cable plant 177 shall be borne b9 the Grantee . 179 D. Right of Inspection. Grantor shall have the right 180 to inspect all cable plant and to make such tests as it shall 181 Lind necessary to ensure compliance with the terms of the 182 franchise and other pertinent provisions of law. 184 ~ ~ E. Service Area. Grantee shall provide service at 185 standard installation charges to all City residents in areas with 186 a density of thirty (30) or more dwelling units per street-mile 187 to all Citv residents witbin the corporate licit of Atlantic 188 Beach. 190 P. Line Extension Policv. Grantee shall eatend 191 service at standard installation charges to low density areas 192 within six (6) months after reaching a density of thirty (30) or 193 more dwelling units per street-mile. ~iesidents of lower density 194 areas may request service and shall be provided service at 195 installation charges based upon a pro-rata share of incremental 196 construction costs. 19 -5- 20 21 22 140 on a fiscal year January 1 through December 31. derived from the 141 oceration of the cable system as reimbursement for the Grantor's 142 continuing regulatory cost of administration, sucervising and 143 enforcing ibis franchise and as consideration for the use of the 144 C~tor's streets. highways and oublie grounds. The Grantee ' 145 aq rees to provide an annual snonsorshig donation to the City in 146 the amount of 55,000 oavable October 1 of eacb year during the 147 course of this Ordinance. 148 149 C. Sections A and B may be renegotiated at the 150 request of the City should franchise fees for Jacksonville. 151 Jacksonville Beach or Neotune Beach rise above the franchise fee 152 contained in this Ordinance. : 153 154 SECTION 6: CONSTttU(.'PION RECNIIREFOIIiTS ' 156 A. Underground Construction, Grantee shall install 157 and maintain all cable plant of the cable television system 258 underground. Grantee shall notify the City sufficiently in 159 advance of installation to permit City review and approval of ail _ 160 cable routing and equipment location. These construction costs 161 shall be borne by Grantee, - 163 B. Construction Requirements. C,Lrantee shall make use 164 of eiistinq utility conduits and other facilities available to - 165 Grantoc. Grantee may also install its own conduit and facilities 166 where necessary. All conduit and facilities installed within the 167 City shall be made available for attachment or use by Grantee, at 19 -4- 20 21 22 111 'Street" shall mean the surface of and the space above 112 and below anv public street road highrav freerav lane oath 113 public ray alley court sidewalk boulevard pazkray drive or 114 anv easement or right-of-way nor or hereafter held by City or 115 dedicated for use by the City. use by the general public or use 116 compatible with cable system operations. 118 'System' shall mean a system of antenn cables. 119 rives lines fiber optic cables rovers raveguides or other 120 conductors, converters, equipment or facilities. used for 121 distributing video programing to hose subscribers and/or 122 producing, receiving, amlifving, storing, processing. or 123 distributing audio, video. digital or other forms of electrical 124 signals to, from and between subscribers and other users. 126 •Sybscriber• shall mean anv person or entity rho 127 subscribes to a service provided b9 Grantee by~means~of the ~ - 128 System. 129 ' 130 SECTION 5• GENBRAi. RPAOIRfaf®iTS 132 A. Grantee shall comply rith the requirements of this 133 ordinance, and all material vrovisions of federal lar To ensure 134 faithful performance of the provisions of the franchise Grantee 135 shall cost a bond in the amount of 525.000 rhich shall be 136 retained by Grantor throughout the franchise term. 138 8. Pranchise Fee. The Grantee shall pay to the 139 Grantor quarterly three percent (3i) of its gross revenues based JA:. ~.~. ... n , 14 19 3_ 20 21 22 75 SECTION 4: DEFINITIONS 77 'Basic Broadcast Service' shall mean the lorest priced 78 level of service offered b the Grantee on a rimer outlet) 79 that includes local broadcast television stations. 81 'Cable Plani' shall mean all distribution facilities 82 Used in connection rith the ca41e system. 64 'lJevelocer• shall mean each party responsible for the 85 acquisition ornershio construction management or oceratton of 86 a residential subdivision, 88 Bement' shall mean the streets highravs. alle~s_ 89 ri hts of a ements and iser a of n subdivisi n which 90 are dedicated or to be dedicates to public utility use, rhether 91 by formal instrwent of dedication or by actual use in the 92 delivery of utility services'to residents. 94 S ivision' shall n: 96 1. a real esta te developme nt. 98 ~ 2• a condpminiuo~ or cooce rative mobile home or 99 Multi-unit apartment, 101 3. a~ other m ultiple unit drellina. 103 'Gross Revenues' shall mean all raven es received by 104 Grantee from Grantor's subscribers for cable services eacluding 105 Grantor's r rtionate share of: Lazes or other assessments 106 collected for governmental authorities bad debt a pose 107 subscriber d si s• co ri 4t fees' r rammi fe id b !_ 108 Grantee for non-broadcast r ram services' installation and ~. 109 disconnection charges 3 19 -2_ 2'' 21 22 45 SE('TION 3: GRANT OF FRANQ{IS6 47 A. Grantee is hereby granted a non-exclusive 48 revocable franchise to construct, operate, maintain and 49 reconstruct a cable television system within the present and 50 future limits of the City. 52 a. Grantee acknowledges and accepts the right of 53'Grantor to issue a franchise and Grantee agrees it shall not now 54 or at any time hereafter challenge this right in any way or in 55 any City, State or Federal Court. 57 C. in the event that Grantor cermits a svstm to 58 ocerate within its limits on terms more favorable than those 59 previously Granted in_this_francAise. Such more favorable terms 60 shall be applicable to this franchise. 62 D. The effective date of the franchise shall be the 63 dace that Grantee shall file with the City clerk a written, 64 signed and notarized acceptance of all terms and conditions of i 65 the franchise. The franchise shall be null and void unless this 66 acceptance shall be filed within thirty (30) days after final ~. 67 passage of this ordinance. i 69 E. The term of the franchise shall be thirteen (13) 10 years from the effective date anti -~~'~"` "~`~-. 2005, at which 71 time it shall expire and be of no force and effect, provided that 72 Grantor may renew the franchise in accordance with the provisions 73 contained herein as Section 10. 74 79 , 3 6 7 6 9 franchise to operate a cable television system in the Ci v of i 10 Atlantic Beach: settino forth conditions accoamanvino the I1 granting of the franchise• providing for City regulation of the 12 cable television svstem• proscribing penalties for violation of 13 the franchise provisions• and establishing general rules for the 14 application procedures required before granting a franchise. 15 16 SECTION 1;. SORT TITLE 17 25 This ordinance shall be known and%may be cited as the ~ ~ 26 °Continental Cablevision of Jacksonville Cable Television 27 Franchise Ordinance". 28 29 SECTION 2• RECITALS 31 WHEREAS, the City of Atlantic Heach is authorized to 32 grant one or more non-eaclusive revocable franchises to opdrate, 33 construct, maintain and reconstruct a cable television system 34 within the City, and; 36 WHEREAS, the City has determined that it is in the best 37 interest of the City and its residents to grant a franchise to 38 Continental Cablevision of Jacksonville. - 40 NOW, THEREFORE, the City (hereinafter also known as the 41 Grantor) hereby grants to Continental Cablevision of Jacksonville 42 (hereinafter the Grantee) a cable television franchise. ORDINANCE NO.' h0-92-17 AN ORDZNIIRCH AMENDING T88 CODE OF ORDINANC88 08 T8E CITY OF ATLANTIC H8AC8, EETENDINO T8E EEIeTINO gRANC8I8E OF CONTINEATAL CABLBVIBION THRODOS MAY, 2005, REDIICZNO T8E BOND REQIIIREMSNTB, AHD PROPIDINO AN EFFECTIVE DATE. lvaERP.A9, Continental cablevision of Jacksonville, inc., currently has a franchise to operate in the City of Atlantic Seach granted under prior ordinances, to wit: ordinance 40-79-9, 40-80-10, d0-80-i1, 40-82-12, 40-85-13, 40-67-15, and 40-89-16, and WBERSAd, Continental cablevision oP Jacksonville, inc., desires to extend its franchise Sn the city of Atlantic Seach through May, 2005, in order to make long range plans, financial commitments, and capital improvements to the Facilities now or hereafteY existing in the City. NON TSSREF0R8, SE IT ORDAINED BY TSE CITY C02QSI88ION OF T8S CITY OP ATLANTIC SHACH, FLORIDA: BSOTION 1. The Eranchise now held by Continental cablevision of Jacksonville, inc., to construct, operate, and maintain a cable television system in the.city of Atlantic Beaah, is hereby renewed and extended through May, 2005. SECTION 2. The performance bond required to be maintained by continental Cnblevision of Jacksonville, inc., shall be in an amount no 1e99 than ¢50,000.00. SECTION 3. All other terms end conditions of the existing franchise granted to Continental cablevision of Jacksonvilla, Inc., ae set forth in the above-listed ordinances, shall remain in full force and effect. 88CTiON 4. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of February, 1992. PASSED by the City Commission on second and final reading this day of February, 1992. ATTEST: MAUREEN HING WILLIAM Z. GULLIFORD, JR. City Clerk Mayor, Presiding Officer Approved as to form and correctness: LAN C. SEii, ESQUIRE City F rney SECTION 3. This Resolution shall tske etfaet immediately upon its final paaeaga and adoption. fA/B=n by the City Commlasion of Atlantic 8aach, Florida, this day of May, 1992. . Attest: MAURE RING, C ty c ark WILLIAM I. GULi.IPORD, JR. Mayor, presldinq oiiicgr Appr ad as to t• snd corractnasas te.. - , •QOIRS City Att ey r R880LDTIOm YO. 92- 14 A R880LUTION OP TH8 CITY OF ATLANTIC BEACH, AUTHORIZING ALAN C, JENSEN, CITY ATTORNEY, TO INITIATE EMINENT DOMAIN pROCEEDZNC$ IN ORDER TO ACgUIRB IN THE NAME OF THE CITY OF ATLANTIC 88ACN CERTAIN P1WP8RTY NESOSD ppR PUBLIC PURP08EB, pROVZDZNC AN EFFECTIVE DATE. Beach r~EA9, S~Ction 15$ of the Charter of the City oP Atlantic the City~all ivil comAttorney to prosecute for and in the City is 8 Pleints, suits and controvaraies behalf of Commission, andpartY, when authorized by resolution in vhich of the City Lhe ~~~' the City is currently engaged in a installed over®nn Acceea, vhich project consiateroject known as valkva end tot9seasement and requires the extensionlsaid Avenuey dam the aid easement to 1 6th Street and Beach immediate e~~' certain property vhich may ba privately ovn¢d located Avenue Y vest of the existing easement at 16th Street moat be acquired in order to complete the beac and Beach vaY, vhich the City finds to be a legitimate public h access valk- RBEREAB, the Durpoee, and !or the public property described below is reasonabl beach aceesa p~pOSe °P the construction and installationeofseary va~vaY, and said tion ~~~' there le no pertormanca or occurrence of an P~recadent necessary Por the Ciiy to proceed vlth thisyaction, City of-rtla~~~~ac~ it resolved by the Clty Commission of the - h as Pollova: directed~DN i The City Attorne acquire i~ybeuthorized to initiat.eyem Alan C. Jensen, is hereb Ave that cartalnarsalPDr party lo~tlahtictBea~hipeersimplenLitle Atlnntic Beach, Duval ed at 16th Street and Beach thereof vhich the City deems nace inty' Florida, or any portion set forth above, vhich property Ss ~Y for the follower more P+rticularited purpose as y described as SEE ATTACHED EXFfI82T "Au SECTION ~ Other Offices the City sre hereb d ' department heads, and employees of the fullest extent tormini to oooperaLe yi Beach Sn acquirin IDlz• the costa to thee Citty Attorney to eo ae to q the atoreseid interest in the described Atlantic iota rit lncaecu=2teasinq, innovdiniy=as eslgn to maintain ethe q Y and y of •urroun mSnimizinq any adverse impact, 4 idential areas, thereby F FINDINGS The data lade available by [he City of Jacksonville clearly points out that the revenue received Eros residents of Atlantic Beach by the County Governaest is excessive. Also, it is apparent that Atlantic Beach residents are not receiving the level of service counted to in the inter-local Agreeaent by the City of Jacksonville. In aany cases the Ci[y of Atlantic Beach is forced into providing county services so its residents don't suffer. As a beginning point, there are [ro options which should be considered by the City of Jacksonville. The iepleaent anon of one of these options would begin to address the inequitable situation for Atlantic Beach residents in relationship to the levying of county taxes. These options are: 1. A REDUCTION IN MILEAGE FOR ATLANTIC BEACR RESIDENTS• IFOL Atlantic Beach residents, the county revenue excess over expenditures is equal to the 9.d1 Hills that Jacksonville charges these res identsl 2. A COMBINATION OF A MILEAGE REDUCTION FOR ATLANTIC BEACR RESIDENTS AND A REBATE OF REVENUE TO TEE CITY OF ATLANTIC BEACR• (This option rould give [he residents the needed aillage break and Drovide the City of Atlantic Beach revenue for the county services i[ provides) These and other options oust be seriously considered by Jacksonville so that the residents of 11t;antic BeacA are not discriaiuated against by the county governaent. The City of Jacksonville soar insure that the residents of Atlantic Beach receive a equitable situation in regard to the levying of county taxes and delivery of county services as outlined in the Inter-local Agreeaent of 1982. It is iaportant for all concern with this issue to reaeaber that Jacksonville serves as the county governaent [or Atlantic Beach. The Tact of understanding of this role by Jacksonville has led to the fnequitable situation that now exist for Atlantic Beach residents. Therefore, the Citizens Pact Finding Couittee requests that the Atlantic Beach City Couission authorize by resolution the Nayor to begin foraal negotiations with the Mayor and City Council of Jacksooville. This action is necessary to insure tAat the original intent of the Inter-local Agreeaent is seriously honored. Since, both Cities are developing their budgets for FY 92/93 it is iaportant that negotiations be concluded as soon as possible. l0 FINDINGS REVENUE YS. EXPENDITURES I. ATLANTIC BEACH ESTIMATE----------6,307,209 REVENUE 2.838,680 EXPENDITURES 3,468,529 LESS THAN REVENUE II. JACKSONVILLE ESTIMATE------------5,257,860 REVENUE 4,770,747 ERPENDITURES 487,113 LESS THAN REVENUE These esti~atec are based on data made available Eros the City of Jacksonville's Depart~ent of Administration and Finance. As additional data is made available the "LESS THAN REVENUE" figures should increase. 5 5 ~ i :- 1 8 REVENUE VS. EEPSNDINRES 7 118--Special Council Reserve-----------s---- 24,438---- 2d,438 149--Special Council Reserve Des.------p---- 1,479---- 1,479 150--Subsidized Pension----------------o---- 0---- 5,011 151--Uneaployaen[ Coap.---------------- 0---- 0 CRAND 70TAL: 1. Jacksonville Estiaate--------------4,770,747 2. Atlantic Beacb Estiaate------------2,838,680 [ibis estiaate is based on available data. The estiaate aay rell be lover rben additional data is aade available.] 6 92--PUBLIC YORKS 93,94,95,96,L98-----------------------^---- 0----155,822 97--Public Build.---------------------p----100,000----203,785 99--COBBUNITY SERVICES 101--Director--------------------------D---- 2,764---- 2,764 101--Child Services--------------------p---- 20,436---- 20,436 102--Adult Services--------------------p----155,180----155,180 103--Yictim Services-------------------p---- 11,042---- 11,042 104--LAV EIIFORCENERT 105--Office of the Sheriff-------------e---- 28,911---- 28,911 106--Police Service--------------------e----660,858----861,104 107--Traffic and Patrol----------------n---(60,000)---- 0 108--Investigation---------------------o---- 0---- 0 109--AGRICULTURE-----------------------D---- 12,244---- 12,244 110--LIBRARIIES------------------------e----175,579----310,558 112--Audit-----------------------------s---- 2,952---- 2,952 113--Bch Landfill----------------------d----574,165----574,160 114--Budget Stabilization Reserve------ 0---- 0 115--Capital Improvements--------------s---- 1,968---- 1,968 116--Capital Outlay Res.---------------s----139,417----139,417 117--Cash Carry Over-------------------D----303,743----103,743 118--Children Services Reserve---------p---- 26,962---- 28,962 119--Contribution to Air Pollution-----D---- 22.466---- 22,466 320--CAP Taq Fund----------------------D---- 382---- 382 121--Contribution to Civil Defence-----p---- 2,763---- 2,763 122--Contribution to Conv. Center------p---- 39,233---- 39,233 123--Contribution Ft. George----------- 0---- 0 124--Contribution General Counsel------p---- 4,523---- 4,523 125--Contribution RUD------------------p---- 3,096---- 3,096 126--Contribution JEDCO----------------e---- 0---- 12,714 127--Contribution JPA------------------- 0---- 0 128--Contribution BVIP------------------ 0---- 0 129---Contribution Planning----------- 0---- ~ 0 130--Contribution Public Parking-------- 0---- 0 ~~~ 131--Comtribution Solid Vaste----------- 0---- 0 '~~ 132--Contribution Sports Authority-----p---- 2,640---- 2,640 ~~; 133--Contribution Sports Complex-------p---- 32,225---- 32,225 ', 13d--COntributiom St. of P1. DisDro.---- (311,229)----311,229 135--Debt Service----------------------p----405,327----405,327 136--Hxecutive ODeraticq Reserve-------y---- 4,323---- 4,323 137--Judgements i etc.------------------ 0---- 0 138--Lung Cancer StudY-----------------D---- 1,729---- 1,729 ~~ 139--Mayor's Tree Chall.---------------- 0---- 0 j 140--Biscellaneous Appr.---------------s----157,698----157,698? 141--Operating Reserve-----------------s---- 4,323---- 4,323 142--PGA Ball of Pame------ - 0---- 0 ' 143--ProDertY Appraiser----------------D---- 83,866---- 83,886 ~: 144--Rec. Maiot.------------------------ 0---- 0 i 145--Reserve for Fed. Programs---------n---- 0---- 34,581 146--Res. toc P1. Pat. ComD•------------ 0---- 0 147--Social Security Clearing----------- 0---- 0 5 ~-,<,_ ATLANtIG BEACH ALLOCATION INTER-LOCAL AGREEMENT ERPENDITURES SERVICE BASIS - ATL. EST.- JAR. EST. 47--COUNCIL--------------------------'D'--' 10,850---- 69,408 48--MAYOR_____________________________D____ 22.922____ 22,922 50--Mayor's Advisory Board------------s---- 564---- 564 51--Library Board---------------------p-'-- 54---- 54 52--Eavir. Inspection Board-----------P---- 3,396---- 3,396 53--Coast. Trade Board----------------P---' 2.703---- 2,703 56--Civil Service Boards--------------s---- 807---- 4,879 56--Circuit Court--------------------P'--- 56,367---- 56,367 57--County Court---------------------P---- 6,737---- 6,737 58--CLERK COURt-----------------------p'---174,128----174,128 60--State Attorney-------------------'D-"- 17,702---- 17,702 61--public Defender-------------------D-"- 1,627---- 1,627 62--Medical Exa~iner------------------D---- 20.076---- 20,076 63--ADM./FINANCE 64--office of the Director------------e---- 2,244---- 6,977 65--BUdget____________________________e____ 7.891____ 31.566 66--Accountiaq------------------------e---- 14,466---- 57,945 67--Treasury'-----"------'---------'-e---- 1,369---- 5,476 66--PUDlic Ioforiatioa----------------e---- 5,315---- 21,262 69--SOPEkVISOR OF ELECTIONS-----------p---- 30,805---- 30,605 70--TAR COLLECTOR---------------------e---- 75,000----125,637 71--REG./ENVIR. 72--Office of the Director------------e---- 2,221---- 4.442 73--Building/Zoaing___________________a____ .p____ p 7d--ProperfY Safety---------=---------n---- 0---- 82,485 75--Rater Quality---------------------D---- 29.007---- 29,007 76--Coasu~er Affairs------------------D-'-- 23,575---- 23,575 77--Couunity Relations---------------P---- 11,439---- 11,439 78 PUBLIC OTILITIES------------------ 0 79--Health Ads.-----------------------P---- 60,199---- 60,199 SO PIKE AND RESCUE 81--Director_______________________________ p____ p 82--Rescue____________________________e____ p____113,513 83--Fire traiaioq--------------------- 0---- 0 84--fire Operations------------------- 0-"- 0 85--fire Prevention------------------- 0---- 0 66--Parks and Rec. 87--Director__________________________ p____ p 88--Planning/Res._____________________ p____ p 89--Rec. Activities------------------- (55,000)---- 0 90--Rater Front Parks-----------------e--(115,000)---- 14,668 91--Park Naint.-------------------'--- p__-- 0 REVIEN OF EAPEPDITURES 3 wre. ~~ ...... ATLANTIC BEACH INTER-LOCAL REVENUE ESTIMATE REVENUE BASIS ATL. ES7. JAR. EST. 9--Ad Valorem Taxes-----------est.---------3,498,752-----3,498,752 30--Bus. Lic. A Permits--------DoD•--------' 18,345----- 18,345 11--Charge for Service---------est.--------- 451,507----- 265,606 12--Contri. from Info. Sys.----sec.--------- 47,386----- 47,386 13--Contri. from Motor Iospec.-pop.--------- 1,090----- 1,090 14--COnt:i. Motor Pool---------sec.--------- 4,870----- 4,870 15--Contri. NE Tax------ --------- 0----- 0 16--Contri. Parking Garage------------------ 0----- 0 17--Contri. Personnel----------sec.--------- 6,568----- 6,568 18--Contri. Planning-----------sec.--------- 373----- 373 19--Contri. Maintenance- ---------- 0----- 0 20--Loan From JEA--------------es[.--------- 80,910----- 0 21--Contribution Southbant------------------ 0----- 0 22--Contribution Yater/Serer---------------- 0----- 0 23--Earnings on Invest.--------sec.--------- 76,400----- 76,400 24--Fines i Forfeits-----------pop.--------- 95,703----- 95,701 25--Franchise Pees------------------------- 0----- 0 26--Full Cost Recovery---------------------- 0----- 0 27--1/2 Cent Sales Tax---------pop.--------- 666,075----- 0 28--Interdepartmental Rev.-----est.--------- 82,808----- 0 29--Mortgage Revenue----------------------- 0---- 0 30--Other Lic. Taxes & Pen.----Dop•----"'-- 7,694----- 7,694 31--Other Rev.-----------------POP•""°"- 1,414----- 1,414 32--Payments in Lieu of Taxes--pop.--------- 825,454----- 793,799 33--Rents 4 Royalties----------------------- 0----- 0 34--Speeial Asaess._________________________ p_____ g 35--State Grants____________________________ g_____ 0 36--State Shared Rev.----------pop.--------- 282,911----- 262,911 37--Utilities Service Tax------------------- 0----- 0 38--Fund Balance---------------sec.--------- 156.949----- 156.949 REVENUE TOTAL------6,307,209 5,257,860 eaviev or eevexue ~. ~.. TABLE OF CONTENTS I. Review of Revenue Paue i II. Revier of Eapenditores----------------------------------- 3 III. Revenue vs. Expenditures--------------------------------- 7 IV. 9 i C ~:~- .. CITY OF ATLANTIC BEACR CITIZENS FACT FINDING CO10(ITTEE'S REVIEN OP REVENUES AND EEPENDITURES UNDHR TBE INTLR-LOCAL AGREENEN7' Nay 26, 1992 Coamittee Members: Ray~ond D. Saban, Cbairnan Paul Bibler, C.P.A. Jobn Bryan Robert Cook Dorothy Rerber Pat Ret teringban Creg9 NcCaulie, Esq. Becky Pearson Barbara P. Salaaa Janes R. Jarboe, Staff z.- C P.F. RESOLUTION NO. 92-13 A RESOLUTION OP THE CITY OY ATLANTIC BEACH AUTHORIZING THE MAYOR TO NEGOTIATE YITB THE CITY OP JACKSONVILLE IN ORDER TO SEER A FAIR ADJUSTMENT TO THE INTER-LOCAL AGREEMENT. '; YHEREAS, the Atlantic Beach Citizens' Fact Finding Couittee on the Inter-local Agreement has found that a inequitable relationship does exist for Atlantic Beach Citizens in relationship to county Lazes versus services, and YHEREAS, the City of Atlantic Beach has to gerfori soue county services foz Atlantic Beach Citizens and other county residents, and YBEREAS, [he City of Jacksonville Aas admitted, through its ovn research, that a equitable situation does not exist for Atlantic Beach Citizens in relationship to the levyioq of county taxes versus delivery of services, i NOY THEREFORE, De it resolved by the City Couission of the City of Atlantic Beach, that the Mayor is authorized to enter into ~ negotiations with the City of Jacksonville, in order [o secure a fair adjustaent to the inter-local Agreeaent on behalf of the Citizens of Atlantic Beach. Adoyted by the City Couission May 26, 1992 N • : a • • • • : . • r • r I ~ i i CITY OF r4~fleulie ~tatk - ~leslda ~QHQiIIfiDri No. 92-8 GEORGE BULL, a memb=_r of a pioneer Beach family whose real estate holdings shaped the development of A[lant is Beach, died on Tuesday, March l7, 1992. Mr. Bull vas [he son of Harcourt Bull who vas appointed as the first Hayor of Atlantic Beach in 1924. GEORGE BULL vas a registered real estate broker and developer and vas responsible for the development of all of the Selva Marina subdivision units which vas recognized as one of the fines[ residential areas in Florida. He, together with his brother, Harcourt Bull, Jr., were founding Charter members of [he Selva Marina Country Club, and donated all the land necessary for its development. They also gave co Duval County the old railroad right-of-way across ctie Intracoastal Watervay vh ich is now being considered for [he Wondervood Road Exp:essvay, thereby saving Che taxpayers untold thousands of dollars. They also gave to [he Cicy of Atlantic Beach the land where our fire station stands and the site for the Eleventh S[ree[ water works. Mr. Bull vas always ready to give his time for the betterment of Atlantic Beach. Mr. Bull also developed communities and condominiums in Tallahassee, Tampa, Orlando, and For[ Walton Beach. GEORGE BULL vas a Past Pre sldent of the Jacksonville Beaches Board of Realtors, Jacksonville Beaches Chamber of Commerce, and a member of St. Fouls by [he Sea Episcopal Church. Hr. 9u 11 is survived by his vidov, Mary Traylor Bull of Atlantic Beach, three sons; George Bull, Jr. of Atlantic Beach, Richard T. Bull of Ponce Vedra Beach, and Charles H. Bull of Delray Beach; cvo dough cers, Beverly Wild[ of Ponce Yedra Beach, and Chelly Schembers of Pensacola, [vo nephews, five grandchildren and three great-grandchildren. NOW. THEREFORE, BE IT RESOLVED BY THE CITY C0:4dISSION OF THE'CITY OF ATLANTIC BEACN, AS FOLLOWS: 1. The Mayor-Commissioner, the Commissioners, officers and employees of the Cf[y of Atlantic Beach, Florida, do hereby express our profound and sincere apprecla[ion for [he life and sere ices of George Bull, and ve hereby express [o his family our most sincere sympathy. 2 That a true copy of this Resolution be made a par[ of the permanent records of the City of Atlantic Beach, and that [he original, duly inscribed by the Mayor-Commissioner, Commissioners and Officers of the Ci[y of Atlantic Beach, be forvarded [o Mr. Hull's vidov. ~~ Adopted by Atlantic Beach Ci ~~ Q Mau reer. T. KInR. C1 y G1 k -.:~ Continued 5. Habitat Request for Tro Homes on Francis Avenue The Committee recommended that the two homes not be swapped with Beaches Habitat since expansion of the Atlantic Beach MYTP would proceed westerly. Adequate buffering is required for other homes. 6. Resident Observation at AB YTP I1 b I2 Proposals were received cram Flood, Gee b Jenson, J. Lucas d Associates and Smith and Gillespie. The Committee supported staff's recommendation to begin negotiations with Smith and Gillespie. 7. Coquina Place Yell Bob Kosoy rill prepare a draft letter to HRS's Chris Carter advising that the yell ie still a problem and HRS has the authority to require hookup to City services. re previously submitted the names of the known property owners to NRS and HRS should advise these people again that the well is considered a health hazard. B. Tiffany Dy the"Sea Request for Reiwbursement Bob Kosoy reviewed the file Sow this development and the Committee discussed several issues requiring resolution prior to considering any rebates that way be due to the Developer. It vas agreed that Bob Kosoy could prepare a letter to the Developer outlining the issues. RSK/tb cc: Attendees File - 92- NSCR Continued 3. Statue of Buccaneer rYTP Expansion (Surge Tank) A. Odor Complaints - Harry McNally responded to RESD (Regulatory Environmental Services Division) regarding their report on odor complaints. Several complaints do not appear to 6e attributable to our MMTP and the tro complaints are from the adjoining property orner. B. Flormeter - A Elormeter has been specified by Gee and Jenson and a design plan (a pit rith gravel bottom) ie needed for its installation. Boh Koeoy rill contact David Bolem to get plan. C. Conveymx~ - Alan Potter contacted Mr. Hinson from Hy- trol regarding the replacement conveyors and he ras surprised that his local representative had not contacted the City or their Engineer regarding replacements. The Committee recommended that the construction contract remain open until the ner conveyors have been furnished. D. Screens - The installation of the second screen is necessary but should not be included as part of this project. The proposed course of action ie: 1. Declare single source for equipment 2. Modify plant droving by Gee b Jenson (no expense to City) 3. Solicit proposals from Contractors ' E. Project Close-Out - The completion date, per Change Order fl ie May 21, 1992. The Committee recommended that approximately 2-3 additional reeks be added to the contract time to resolve the conveyor issue (See Item 3-C ). Alternatively, the contract could be closed out by May 21, 1992 if the Contractor •ill reduce the contract price by approximately 85,000.00. 4. Ortega Request for Payment The Committee discussed Ortega's request far payment to avoid a threat of further litigation regarding the AB MTP tl 6 Z2 Did arerd. Since Circuit Court Judge Mattox Xair ruled against Ortega'9 request for an injunction and City personnel acted in accordance rith City ordinances, rith the beet interests of the City at heart, it roe recommended by the Committee to refuse their request. i CITY OF J~llaatie Seaele - ~loaldet IM9SAI~DPIPFR LAVE ~_._____ ..___..________ ATLAVTIC 6EACH. FLORInA ADJ1)01 TFLFAiONE 190U 2tFSt71 " ' FAX (90112f45W hay 19, 1992 H E M O R A N D U tt TO: Kim D. Leinbach/City Manager FROH: Robert 5. Koaoy/Director of Public Morks~ RE: MATER AND SEMER COMMITTEE I:EETING f1B On May 15, 1992 Gommieaioner Lyman Fletcher, Alan Potter, Dr. Ray Salman, Harry McNally and Kirk Wendland, George Worley, Bob Koeoy met to diecuae rater and serer projects. Havre. Jay Mangeun and Ken Rogoeheekie from Sevilla Condominiums joined the Committee to diecuae Item 1. 1. Utility Billing far Trailer Parke, etc TRe gentlemen from Sevilla Condominiums did not agree rith their serer charges ae shown on their bill. The Committee explained some confusing language in the ordinance and the need to correct the language. It rae the intent to make the rates fair, i. e. to bill everyone 51.00 per thousand gallons of rater and 52.25 per thousand gallons for serer. 2. Purchase of Additional Land at Buccaneer YYTP The ornere cf the adjoining property needed for expansion of the plant appear to be ready to sell the property. Harry McNally suggested that monies could be obtained from Restricted Funds for Serer Plant, Capital Inprovemente. The Committee recommended that a reasonable offer be made to the owners, Crun/Shackleton Partnership. E, r: SMITH AND GILLES PIE ENGINEERS, INC. vOSi OIf,CE BOx SJ13B JACMSON VILLE,fLORID< 32201 190 t1 is 3'6950 DOUGLAS E LAttON. PE May 19, 1992 cm>lEUa.~n cocwu.~aa Hr. Robert S. Kosoy, P.E. Director of Public Services City of Atlantic Beach Post Office Box 25 Atlantic Beach, Florida 32233 Subject: Fee Negotiation Vatez Treatment Imorov emencs SSG Project No. 8505-14 Atlantic Beach, Florida Dear Hr. Kosoy: On Hay 19, 1992, ve discussed the scope of work and associated fee for Professional Services During Construction and Resident Observation for the subject project. Based on these negotiations ve offer a lump sum fee of $21,799.38 for Professional Services During Construction. These services are to be as detailed in Article lc of our Contract dated June 1, 1985 with the City of Atlantic Beach with the following clarifications: Compensation for Certification of Construction Completion to the Permitting Agencies is included in this fee. Assistance to the City in close out of the construction contract is included in this fee. Review of Contractor Submittals (shop drawings) is not included in this fee. We will be furnished two copies of each _~bmictal. Review will be performed by others." This Lump Sum amount will be billed monthly at 1/11tK of the total amount. In addition to the above services ve propose to furnish Mr. Arnold Lilly, Jr., at the monthly rate of $4,000.00 as the Resident Observer for the subject project. Based on the 11 month project duration the budget for Resident Observation is $44,000.00. Ve appreciate this opportunity to work with the City of Atlantic Beach and look forvard to the Ciry Council's Formal acceptance of this proposal and the start of our work. Sincerely, SHI CILLESPIE ENGINE S, INC. / ~ h .~ ~ \ .~~_ Douglaj E. Lay\ton-~/ ACCEPTED BY: William I. Gull ifo rd, Jr., Mayor DEL/ay E-. CITY OF ATLANTIC BEACN CITY COIBfISSION lgETINC STAFF REPORT AGENDA ITEM: CONSULTANT RESIDENT OBSEF.VATION FOR AB NTP 81 b U2 PROJECT SUBMtTIED BY: Robert S. Kosoy/Director of Public Works .~a~- DATE: May 19, 1992 BACKGROUND: Proposals for Engineering Services for Construction Monitoring and Resident Observation of Water Treatment Plants modif ica[ions were received by Ci[y of Atlantic Beach. Four consultant engineering firms submitted proposals and staff evaluated [he proposed Resident Observer, [ethnical backup, current workload, past prof eccs, and referencechecks. The [op rated firm for [his proj ec[ was Smith b Gillespie Engineering, Inc. The Nater and Sewer Com:ni[[ee concurred with the staff recommen- dation and in accordance with the Consultant's Competitive iiego[iation act a cost proposal vas submitted by Smith S Gillespie, after discussion with staff. Seek approval and authorization from Commission for transfer of funds from Water and/or Sewer( Beginning balance or Reserve Fund)to Water Department, Obj ec[ Code 3100 (Professional Services). Professional Services during Cons [ruction. not co exceed $21,799.38 Resident Observation during Construction not to exceed $44,000.00 RECOMlgNDAT10N: Accept proposal from Smith 6 Gillespie ATTACNHENTS: Smith b Gillespie Cost Prooosa •(Fe Negotiation) RE VIENED BY CITY MANACER~ AGENDA ITEM NO.~ i, 7. Complete and Band report Eorms to designated AFB coordinator within 30 days of the event and during National COA51M~R8 clean-up. Aeep ar<ulata data during each _ clean up on the off Lciel APB, Inc, Date Reporting Form antl send the completed ~ report torn to Che Adopt-e-Shore loeel area coordinator. In the absence o_f a local eoordlnatot, the report form should be Bent to AFB. 8. Adopters will notify eha PROPERTY ONIIER 14 days prior to sash clean up and confirm not ifieation in writing. Questions regarding property ownership should be directed to the Adopt-a-Shore Coordinator ac RF6 at B00-828-9338. A ropy of the written notification shall bs sent to the Adopt-a-Shore local arse coordinator. In the absence of • local coordinator, a copy of the wtltten not if lest Lan shall be sent to Asap Florida Beautiful, Ins. 9. Protest'and respect all property and natural reeoureee. IZ. TF.e 6RODP wvenanta end agrees that it will indemnify :nd hold ha:mleae the PROPERTY oMl®l, RFB, and any agencies and all their officers, agents and employees from any claim, loss, damage, cosC, charge or expense arising out of any act, action, neglect or omise ion by the OROOP during the performance of the agreement, whether director or indirect, and whether to any pereon~o[ property to which the PROPERTY OIiNER, or said parties may be subject, except that neither the OAOVP nor any of ire members shall be liable under this provision for damages arising out of injury or damage to persons or property directly causetl or resulting from the sole negligence of the PROPERTY ONNEIt, ICF6, and its member agencies, say maintaining agencies, and all their officers, employees or agent e. This section does not constitute • waiver of any member agency's sovereign impunity. III. This agreement shall remain Ln affect for a two-year period. The PROPERTY OMNLR or agovP may terminate this agreement for any reseon upon thirty (30).daye wtltten notice to RTB, DROOP, of PADPERTY oNAER. APB reserves the right to terminate thin agreement for non compliance with the stated terms. IN NITNBgg NHEREOP the partLea hereto have caused these presents to be executed, the day and year first written above. They certify that they ere familiar with the information Contained in thin agreement and that shay possess the uthorit to execute this agreement. AANa/o~r aAOVP: \.. ~ ~ yn~r IJon<e~+'S C~4 b o~ , D/A~~xE~.K~,~QgQ/ ex: l] we ndoly„ Q /vt /son TITT.e: Sec/'c-Ydr~-1 Croup r //•,, at ve I //~~ // Z',/ Address ~ 7~~ )'YQ Y (D lJ.~ i~ U//. City ,h I' KSON1 L// ~[C Zip ~C Telephone Da ~~/-v~77/ Telephone soening ('!J )~7/-0gq37//5~~~~^ p ATTEST: ~ DATE: y0 (iY4 / ~ Not c /ris n1.GsrGicld EYP~ 3o/Uw~9s~ PROPRY'! OIEIIR R711R: DATE• BY: Addisl• City Zip ielephoM Day (_J Telephone Svaning (_) ATTESTS DATE: __---- Motary e REEF RORID71 BEAOSIFSR.• INC. gy; DATE: ieNL Ye rfC[Or ATIRBT: DATE: RTB/AAB/6/91 1-800-828-9338 AEEP PIAAIDA BEAUTIFUL, :NC. 402 NEaT COLLEGE AVENUE, TALLANASBEE, PL 32301 2 ' ADOPT-A-SHORE " MARINE DEBRIS\LITTER REMOVAL AGREEMENT THIS AGRLENLNT, made and entered into Chia .7(i ~` day o[ ~Qf` O,r~ P.2~_ , 19~, by and between [sap Florida Beautiful, Inc., Rereinaftar called aza; the group adopting the Junior ~ Jc.cX50Nv%l/t shore, I..~Oinen'S ~.~a(7 Rereinaftar called GROW; snd the property owner (private owner or aecociation, federal, state, county or city gover;usent) hereinafter called the PROPERTY OWNER. WITNBSBETe: WHEREAS the following general description of the property including landmarks __ has been identified for purpoeee of a marine debris\litter removal program.(Inelude map of area.) WHEREAS the leg ialature through the Solid waste Management Aet of 1988 (F.S. 403.4131, Section BS(i) has encouraged the implementation of litter removal programs each ae Adopt-a- Shore. WHEREAS RPH, s non-profit environmental corporation, has been CRarged with developing the statewide Adopt-a-Shore program and ie detlicated to developing and implementing statewide incentive programs d¢signed to motivate individual citizens, local'organizations, local government a, and other groups interested Ln participat inq in litter prevention program activit iee. WHEREAS the GROUP is desirous of adopting ehorelin¢ for the purposes of marine debris/litter removal, NOW, THEREFORE, for the good and va luaDle consideration, the part iee agree ae follows: I. n. RPB shall: 1. Provide statewide coordination of the program and training. 2. Collect and evaluate report forme and during National COASTWEERS coordinate with other relevant federal end state programs. 3. Provide official Adopt-a-Shore program recognition for the adopting group. B. PROPERTY ON1Iml shall: 1. Grant oROW access to property for marine debris/litter removal purposes. C. T~ OROW shall: 1. Adopt, in moat cases, a minimum of a one-mile section of shoreline. 2. Remove debris/litter at least Chree times a year vita one clean up to coincide with the national clean up bald in conjunction vita the fall COAE171LLR8, Lf practical. 3. Perform debris\litter removal in strict accordance with the e.-.vironmental and safety requirements provided by RP6 as outlined in the guideliMa provided. a. Dispose of bagged trash properly, separating trash and zecyclablea. 5. Provide adequate adult supervision of youths during clean-ups. 6. Appoint an Adopt-a-Shore reorPS?ntative for the GROW. This person mu et be an adult. APB/AAS/a/91 1-800-828-9338 BEEP FLORIDA BEAUTIFUL, INC. 402 NEST COLLEGE AVENGE, TALLAHASSEE, PL 32301 1 ~_. ?j.~ t:~: ITEMS COLLECTED You ay find Lt helpful to work with a buddy se you ttesh and the other taklnq notes. An easy way to ^akinq Ciek marks. The box la for total items; see 6xuple: sqq cartons ~ PLASTIC bags food Dags/wrappers LtaeA ~0-t ice ` ~ other 0 Cups, uteneil• ~ diaper ~ f iehing nat• ~~ 6-pack holder ~ straws 0 tampon applicators ~ clan the chore, one of you keep track of [he items you example below. cope bottles: beverage/coda Dleach, elean9r milk/water jugs oil, lobe other fiening ling aheetinq strapping bends syringes toys picking up Eind 1• by O O ~~ O (~ O O other (specify) POLYSTYRENE bouys ~ packaging materials 0 cope O pieces O eqq earton• O Plates O fast [ood containers O meat [rays J ~ other (specify) C GLASS beverage butt Le ' ~ fluorescent light tubes food }are ~ light Dulbe ~, Other bOttl9e/}are O Other glace r-, L-_ RUBBER balloons 0 tires _ O gloves O other specify O METAL bottle caps ~ 55 gallon drama: cans: ~ O rusty uroeol new O Dsvsrage ~ wire fo04 ~ ~ other (specify) C other (specify) O PAPER Dags ~ newspapers/magazines cardboard 0 plates O cartons r -~ other (specify) ~~ L J wooD crab/lobster traps ~ psllet• crates 0 other (specify) luebsr pieces 0 CLOTH clothing/pieces ~~ KEEP FLORIDA BEAUTIFUL, INC. ADOPT-A-SHORE PROGRAM MARINE DEBRIS/LITTER DATA CARD Thank you [or completing this data card. we clean the beaches not just to clean Che Wachas but to learn more about the klnda oC trash that are there and the sources of that trash. Pleue anrver the questions and return th ie data cartl [o Keep Florida Be aut itu 1, Inc. at tM address listed above. ihie information will be ueed in the Keap Florida eeautitul, Inc. Marine Debrle Data Bank to assist in developing eolut ions to prevent marina debris/litter. DATE OP CLEAN UP NAME OF ORGANISATION/CROUP NAME OP CROUP LEADER ADDRESS NUMBER OF MILES ADOPTED LOCATION PHONE(_) CITY 2IP NUMBER MILES CLEANED NUMBER OP VOLUNTEERS NUMBER OF VOLUNTEER HOURS (This number is number of vo~un[eere x hours) AMOUNT OF DEBRIS/LITTER COLLECTED: TRASX RECYCLABLES 1. NUMBER OF BAGS 2. WEZCXT OF BAGS Check ones actusl weight estimate weight ••FOt estimated weight, an average bag weighs approximately 20 pounds.•• 3. POUNDS OF MONOFILAMENT FISHING LINE X .91 = MILES SOURCES OF DEBRIS. Please lint any items with foreign, shipping company or military Labe le of other markings that indicate the item's origin. SOURCE ITEM FOUND STRANDED AND/OR ENTANGLED ANIMALS. PLEASE DESCRIBE TYPE OF ANIMAL AND TYPE OF ENiANGLINO DEBRIS. SEA TURTLES AND OTHER MARINE ANIMALS SHOULD BE REPORTED TO THE FLORIDA MARINE PATROL AT 1-800-DIALPMP. NHAT WAS 7HE MOS1 PECVLSAR :iEP. YOU :,uLLECTED? COMMENTS: The items infornution on the back will De ueed tv epeeif ically identity recurr inq items being found. Shia is not mandatory Eor your clean up eEforta. This information will alloy us to ears accurately monitor the marine debris/litter problem. THANK YOU FOR HELPING TO KEEP FLORIDA BEAUTIFUL! WMEN COIEPLETED PLEASE RETURN TO YOUR LOCAL COORDINATOR AT: ZF A LOCAL COORCIIIATOR iS NO'T LISTED, PLEASE SEND TO: ADOPT-A-SHORE COORDINATOR ~-~ EEEP FIARIDA BEAUTIFUL, ZNC. ~ 602 WEST COLLEGE AVENUE %~---- - TALLAHASSEE, FL 32J01 [~~~~ ~" ~ ~ 1-800-828-9738 PRINTED ON RECYCLED PAPER AND IS RECYCLABLE ADOPT-A-SHOKE INFORMATION WELCOME! Thanks for your commitment to help protect our shores. You have agreed to clean your stretch of shoreline three times a year. One of [hose times will be as a participant in the Annual National Coastal Clean-up in September. The other two times are at your discretion. The adoption period is for two years. Adopters will be encouraged to re-adopt at the end of the two-year period. WHAT YOUR COMMITMENT AfEANS We clean the shoreline no[ just [o clean the shoreline but to learn more about the kinds of trash that are there and the sources of that trash. We also do it to make others more aware of the marine debris/litter problem, and to shoe our pride in our community and our environment. Your participation in the Adopt-a-Shore program is of vital importance in protecting Florida's precious aquatic and marine resource. You represent a growing number of Floridians who are deeply concerned about the environment and the future of our beautiful state. COMMITMENT TO ACT70N We know you will want to separate and recycle all aluminum, glass bottles and jars that are not broken, plastic bottles, and monofilament fishing line. Each adopting group or family is responsible for providing their own bags, and for transporting trash to a dumps[er and recyclables to a recycling center unless other arrangements have been made. KEEPING THE RECORD SIRAIGHT You have been provided with an Adopt-a-Shore Program Xarine Debris/Litter Data Card to record your findings. Please fill out a data card each time you do a clean-up. We ask [hat you sort and document one bag of trash for each volunteer in your group. The information on the forms will help us to evaluate the health of our shoreline. This information will be used in the Keep Florida Beautiful, Inc. Marine Debris Data Bank to assist in developing solutions to prevent marine debris/litter. Please nail your completed data cards Co the address provided on the data card. EXTRA VALUES As an Adopt-a-Shore group you will have the unique opportunity to serve as an extra set of eyes for us out on the shore! Through your clean-ups and your other visits to the shoreline, you can let us know first hand if there is ^ore or less trash, kinds of trash, sources of that trash, unusual natural occurrences, wildlife that has been injured or killed by debris, marine mammals that have been stranded, sea turtle nests or hatchlings, etc. You will also have access to quality education opportunities about our aquatic and marine environment, and the critical role ve all. play. If TOD XAV6 ANI pOESTIOMS, SUGGESTIONS, OR ANYTHING UNVSUAL 7b REPORT, PLEASE CALL TOUR LOCAL ADOPT-A-SNORE COORDINATOR AT: IP A LOCAL COORDINATOR IE NOT LISTED, PLEASE CALL ILORIDA BEAUTIFUL, INC. AS ]-800-BIB-9778. nxr® oN urraFn r~ra AHD n tYCYMmE THE ADOPT-A-SHORE COORDINATOR AT AEEP 1 ' ~'"1_ KEFR -" _' ~RI~i ADOPT-A-SNORE C/0 KEEP JACKSORYILLE BEAUTIFUL 1301 SUPERIOR STREET JACKSOIIY ILLE, FL 32205 387-89D9 ~c~l ~:~~/3~ $ April 1992 70: Diane St. Laurent City Manager's Office FROM: Dehorrah Hoag Co-Coordinator HE: ADOPT-A-SHORE/JUNIOR YOMER'S CLUB OF JACESORYILLE Enclosed is the Adopt-a-Shore agreement that I discussed with you yesterday, as well as some additional information. The Junior Women's Club of Jacksonville has completed their portion of the agreement, and it requires only the signature of an authorized representative from Atlantic Beach. Kith your formal consent, we'll be on our way, and the Ylomen's Club will prepare for their first of three annual cleanups on April 25. I understand that an appropriate party may need to be present at the:April 13 Council meeting you mentioned. If sc, please contact ~~ either'me as an Adopt-a-Shore coordinator or Gwen Nelson as President cf the Nomen's Club. Her information is on the agreement. If I can provide the City with any additional information, let me know. Otherwise, please return the executed document to me at the above address. Me are all excited about taking part in this program and appreciate your cooperation in Keeping Florida Beautiful) ~R APR 1 y iR92 E~ Page Tvo Minutes of Meeting of Committee of the whole May 18, 1992 public health and safety aspect and [he wishes of [he residents, and determine what compromise, if any, the city would be willing to accept between [he city specifications and the Selva Marina streets. Ne Further inquired whether the city would be willing to accept dedication of Che streets and the subsequent responsibility for maintenance and repair of [hose streets. He felt that these questions should be included on [he agenda for action by the City Commission a[ the next meeting on May 26, 1992. Commissioner Fletcher summarized his feelings of [he points raised and said he felt that in its efforts to resolve the situation, the city should possibly make a distinction between those roads which were used as thoroughfares and those toads which are primarily neighborhood roads. He also felt [he city may consider any exceptions which might be made to protect [he trees. The City Attorney suggested the residents of the Se lva Marina area could form a homeowers' association and title of the streets could be conveyed to [hat association. The homeowners' association could then gran[ a perpetual easement for maintenance [o Che d[y. He suggested they Should also consider acquiring liability insurance. He felt this would alloy the streets to remain as they currently are and also resolve [he question of maintenance. • x x ~ x Mayor Gulliford reported on [he work of the Interlocal Agreement Citizens Fact Finding Committee. He said .the committee har been working " for about a year on the city's relationship with [he Ci[y bf Jacksonville in respect to service received in return for ad valorem [axes paid to Duval County and a report would be submitted [o [he City of Jacksonville by June 1, 1992, Ne asked the residents to watch for furthez information about [his and encouraged [hem [o attend Commission meetings and, possibly, meetings of the Duval County Council to support the city's po5ltion. There being no further discussion, the Naycr declared the meeting adjourned at 8:50 PM. Haureen King Lily Clerk 0.. W-. MINUTES OP THE lOiETINC OF THE COMMITTEE OF T8E YHOLE OF ATLANTIC BEACN CITY COM![ISSION LLD IN CITY HALL AT 7:30 PN ON MONDAY, MAY 18, 1992 The meeting vas called to order a[ 7:30 PH 6y Mayor Gulliford. Present, in addition to [he Mayor, were Commissioners Edwards, Fletcher, Tucker and Maters. Also present were City Manager Leinbach, City Attorney Jensen and Ci[y Clerk King. Hayor Gulliford explained the meeting had been called for the purpose of discussing and addressing the questions regarding ownership and future maintenance of [he streets in [he Se lva Harina area. The Mayor reported a number of the streets in the Selva NariY.a area had not been dedicated to the city. A [en-year maintenance agreeaen[ with the contractor had expired and it vas the desire of the City Commission that Che property owners in that area should be informed of the situation which existed. He explained many o[ the streets did no[ meet city specifications in either design or construction. The city had no plans for improvements in [he area and [he meeting vas held so that property owners would have. an opportunity to provide input. Robert Grovens[ein presented a resolution from the Reaches Business Association requesting that the city accept [he responsibility for maintaining Selva Marina Drive between Saturiba Drive and Tventie th Street, a distance of 4/10 of a mile, in [he same manner as other streets which had been dedicated to the city. A copy of the resolution is attached hereto and made a part hereof. TVO petitions also requesting chat [he city accept the responsibility for maintaining Selva Marina Drive between Saturiba Drive and '1Wen[ie [h Street were presented by Jay Nangerin on behalf of the residen[5 and owners of Sevilla Condominiums and [he homeowners in Sevilla Gardens, and by Hark Lynn, representing the Residents' Council of Fleet Landing. Both pets [ions are attached hereto and made a part hereof. ' Bill Kelly, 1845 Hickory Lane noted [hat the petitions addressed only a small section of road within the area and it vas his opinion the entire area should be included in any action the CSty Co®ission might cake. Discussion ensued and Mayor Gulliford inquired whether anyone present would be in favor of changing the layout of the streets in order [o being them up to city standards and it vas the unanimous opinion of Chose present [ha[ no major street widening or paving chat would require removal of trees should be undertaken. The residents wanted to retain the unique character of the area but pointed out [hat the city had done repair and maintenance work on these streets in [he past and hoped S[ would continue [o undertake this type of maintenance. Following further discussion it vas felt that ownership of the streets needed to be determined before any other decisions could be made. Mayor Gulliford Eel[ that [he question of how to determine ownership of the Selva Marina Streets and who should pay for such research needed co be addressed. He also felt chat the city needed to consider both the PAGE 16 MINUTES, MAY 11, 1992 NAME OF COMMAS. M S y Y y N Mayor Gulliford referred to Sea Oats and the plan to place yellow tape to protect them. Hob Kosoy explained D.N.R would not allow any such tape or posts, as the D.N.R. felt this would disturb the dunes. The Mayor suggested the city contact D.N.R. 1n an effort to come with an agreement to police the area. Mayor Gulliford referred to the creek near the City Hall. The Mayor volunteered to loan equipment to clean out the creek. There being no further business the meeting adjourned at 11:00 p. m. i i William I. Gulliford, Jr. Mayor/Presiding Officer A T T E S T: MOUraen King PAGE 15 MINUTES, MAY 11, 1992 NAME OF COMMRS. M S ~ Y ~ N G. Police seizure and forfeiture report Chief Thompson reported concerning a house on Francis Avenue (Dudley house) that was confiscated during a drug arrest. He stated the house would be sold and the City would be compensated in the amount of S10,000. He reported the city received a check from the Drug Enforcement Administration in the amount of S19, 912 .representing a drug arrest that was made in conjunction with other law enforcement bodies. He explained the money would go Snt0 the Law Enforcement Trust Fund which could be utilized for investigations, equipment, etc. He reported two vans were donated to the West Side Skills Center to be used in their automotive shop. He reported two vans as well as S7,R00 had been confiscated in conjunction with Jacksonville Beach; he indicated the city would keep one van and the money would be split between the two agencies. xe reported 53,000 representing money seized during drug arrests was taken from the property room and turned over to the city. He reported the Police Department had a supply of hand guns which they hoped to make available to police supply companies. H. Status report on parking of life guard vehicles Chief Thompson reported lifeguard trucks were not safe in that the lifeguards were not able to see little children i who might dart in front of the truck. Thus, the city had purchased a "railer" vehicle or dune buggy type vehicle for S2,300. It was felt this would be more practical in that it would be safe and durable. 11. !layor to call on City Commissioners, City Attorney and City Clerk: Cosaissioaer Waters asked that staff check the Dewees Access. He indicated a fence recently was put up and the access is considerably smaller than it previously was. Bob Kosoy stated the city had received a complaint concerning the fence and it was felt the fence encroached upon the city's easement. Ne reported the builder brought in the plan, which indicated the fence did not encroach upon the city's land. He indicated tie planned to look at a certified as-built survey which is sealed by a licensed land surveyor. Mr. Kosoy stated he would review this document and if it does show an encroachment, the site would have to be fixed and resurveyed. Commissioner Waters stated steps were supposed to be installed at this site and presently there are no steps. PAGE 14 MINUTES, MAY 11, 1992 NAME OF COMMRS- M S y Y y N The City Manager reminded everyone of the Special Meeting to be held Monday, May 18, 1992, 7:30 p. m. to discuss the ownership of Selva Marina roads. D. Statue report on parking study proposal Bob Kosoy reported the city had advertised for a Parking Study. He indicated he and the City Manager reviewed 'the proposed bids from five firms. He reported since the cost was under 510,000 in all cases, this was not under the Consultant's Competitive Negotiations Act and therefore cost could be evaluated as a factor. He recommended entering into a contract with Rich & Associates to perform the parking study. A discussion ensued concerning the bid submitted by Albert Halff fi Associates. It was determined Halff fi Associates had previously done work for the City, and had been very helpful to the city in the past. Edwards x Motion: Accept proposal from Albert Halff fi Fletcher x x Associates to undertake a Parking Study Tucker x waters x x No discussion before the vote. The motion carried Gulliford x unanimously. E. Solid Waste report (this was discussed earlier in agenda) F. Status report concerning parking on north end of Cavalla Road in conjunction with the fire lane topic George Worley reported he had researched the ownership of the vacant lots at each end of the Cavalla Road apartments for the prospect of being used as parking for the residents to replace the current parking along the back of the buildings. He reported the lots at the east end were owned by the owner of the property where Pic n' Save was located, and provided access to the loading area at the rear of Pic n' Save. He reported additional signs clarifying the location of the "no parking" area were ordered when the "Fire Lane" signs were installed. When these signs were installed, he added, reasonable fire access would be available, as would reasonable parking. Dave Siebert, 816 Cavalla, spoke concerning a problem he was having with vehicles parking near his home, and he was advised he could petition the city to designate parking spaces to be by decal. Along discussion ensued and Mr. Siebert was directed to meet with George Worley regarding the possibility of applying for a variance. PAGE 13 MINUTES, MAY 11, 1992 NAME OF COMMRS. M S y Y y N work he would perform in the Donner area. A discussion ensued concerning plans to build restrooms in Donner Park and the fear that vandalism would occur as in the past. It was suggested not keeping restrooms open 24 hours a day. The question was called and the motion carried unanimously. The City Manager reported he was conducting meetings with Rose Blanchard and Carson Merry Baillee and would have a report concerning utilization of the Community Center at a later time. The City Manager reported concerning the Adele Grage Community Center and he indicated in order to utilize the building the city should bring the building up to standard. He indicated the work would cost between 514,000 and S18,000. He reported one alternative would be to sprinkle the building and he indicated he would like to go out to bid to get this done. He reported having the building sprinkled would alleviate the need to buy sheetrock, paneling, etc., and a savings would be realized by reducing insurance premiums. He reported money was avallable in the budget. The Commission concurred in going out to bid to determine how much it would cost to have the building renovated. The City Manager. referred to the trailer located at Russell Park and recommended relocating it Donner Park. He reported it~would cost between 53,000 and S4,000. to ~ relocate the trailer vs approximately S125,000 to build a new structure at Donner Park. The Mayor felt a two- story multi-purpose structure built in Russell Park where the concession /storage building now stands would be an asset to the community, and he indicated Convention Development Tax could be used for this purpose. Rose Blanchard reported S50,000 had been budgeted for this structure, and She indicated the Little League had offered to build a two-story building after the season is over. The Mayor indicated he would like the city to develop plans so that it would have some control over what happens Sn the future. The City Manager stated the YMCA was presently using the trailer in Russell Park, and it was decided to discuss the matter with YMCA. The City Manager was authorized to invite RFP's for design of a building for Russell Park. The City Manager reported an employee committee had been formed to study the feasibility of bidding the city's health insurance. PACe 12 MINUTES, MAY 11, 1992 B. Recommendation to accept Connelly fi Wicker's proposal for sanitary sewer rehab for 6th Street, Howell Park, and Russell Park Bob Kosoy recommended accepting Connelly & Wicker's proposal which included survey, design, and preparation of plans and specifications for the rehabilitation of sanitary sewers in Sixth Street, Howell Park, and Russell Park at a cost not to exceed S7,180.00. Motion: Accept -0onnelly fi Wicker's Engineering Fee Proposal for Preparation of Plans and Specifications for sanitary sewer rehab for 6th Street, Howell Park, and Russell Park at a cost not to exceed 57,180.00 No discussion before the vote. The motion carried unanimously. 30 Ciri Manager Reports and/or Corresponde ce• Customer's water bill complaint (this was discussed earlier in agenda) B. Report on extended hours at City Hall (this was discussed earlier in agenda) C. Staff recommendation concerning CDBG The City Manager reported concerning changing priorities of expenditures for the city's current CDBG Program. He presented a summary of the CDBG contract setting out the proposed tasks for this budget year and he briefly explained the original goals of the program as established by the Donner Subdivision Citizens Advisory Committee and subsequently approved by the City Commission. The City Manager recommended adherence to this year's CDBG priorities. The program could then be reviewed and changes made in next year's budget, as necessary. Motion: Adhere to this year's CDBG priorities. The program could then be reviewed and changes made in next year's budget, as necessary. Mayor Gulliford indicated his desire to have Church Road paved between Mayport and Frances. Commissioner Waters suggested using some of the CDBG money to pay part of the salary for the part-time Code Enforcement Officer for the NAME OF COMMHS. M S v Y v N Edwards x x Fletcher x Tucker x x waters x Gulliford x Edwards x x Fletcher x ITUCker x waters x Gulliford x ~__ - PAGE 11 MINUTES, MAY 11, 1992 were the case the Public Hearing on Ordinance #40-92-17 would be ended and a new ordinance would be reintroduced on its first reading. The ordinance would then go through the normal process again. The question was asked and the motion carried unanimously. H. First reading of Ordinance 90-92-157 concerning garage sales AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 24, ZONING AND SUBDIVISION REGULATIONS, ARTICLE II, LANGUAGE AND DEFINITIONS, AMENDING SECTION 24-17 TO ADD A DEFINITION FOR GARAGE SALE, AND PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented in full, in writing, Ordinance 90-92-157 on first reading. Motion: Approve passage or Ordinance No. 90- 92-157 on its first reading and set public hearing for May 26, 1992 No discussion before the vote. The motion carried unanimously. C. First reading of Ordinance 90-92-52 concerning flea markets AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 13, OFFENSES, ARTL.LE 1, IN GENERAL, BY ADDING SECTION 13-11, FLEA MARHETS, AND PROVIDING AN EFFECTIVE DATE Mayor Gulliford presented in full, 1n writing, Ordinance 95-92-52 on first reading. Motion: Approve passage of Ordinance No. 95- 92-52 on its first reading and set public hearing for May 26, 1992 No discussion before the vote. The motion carried unanimously. 9. New Business• A. Discussioa and related action related to proposed tennis court charges (withdrawn from the agenda) ~ - NAME OF COMMRS. M S Y N Edwards Ix Fletcher x Tucker x x Waters x Gulliford ' x Edwards I x Fletcher x Tucker x Waters x x Gulliford I x €': PAGE 10 MINUTES, MAY 11, 1992 unanimously. E. Report and recommendation by the Awards Committee on Bid (19192-12, Three Roll-On/Roll-Off Sludge Containera Commissioner Edwards reported the Awards Committee met on Wednesday, April 29, 1992 to receive bid advertised as Bid No. 9192-12, Three (3) Roll-on Roll-Off Sludge Containers. Commissioner Edwards reported it was the consensus of the Committee to accept the low bidder, Hardee Equipment, 1n the amount of $38,277.00 as the lowest responslble bid meeting bid specifications. Notion: Award Hid No. 9192-12, Three Roll- oa/Roll-Off Sludge Containers to Hardee Equipment at the bid price of $38,277.00. Hob Kosoy explained four bidders declined to bid, and he felt the stainless steel floor the city specified, which required the vendor to furnish a generic roll-on, roll- off container with a custom built perforated sub-floor 6" off the bottom, did not interest these bidders. He indicated the city sent this out to 13 bidders and, although they seemed receptive to bid, only two sent in bids. The question was called and the motion carried unanimously. 7. Resolutions• A. Resolution Y92-12 regarding US Senate Bill 1650 (this raa acted upon earlier in the aeeting) 8. Ordinancea• A. Continuation of Public Rearing oa Cable Television Ordinance No. 40-92-17 Mayor Gulliford asked to have this Public Hearing continued until May 26, 1992. Notion: Defer action on Ordinance No. 40-92- 17 and continue public hearing at the City Co®ission s~eeting on May 26, 1992 Ray Salman reported a complete new and different ordinance might be forthcoming. The Mayor stated if that NAME OF COMMAS. M S V Y V N Edwards x x Fletcher x Tucker x Waters x x Gulliford x Edwards x Fletcher x x~ Tucker x Waters x x Gulliford x PAGE 9 MINUTES, MAY 11, 1992 Notion: Award bid for Buccaneer water System Improvements Phase I, Mayport Road Water Hain Extension, to AA Septic Tank Service at the bid price of S133,063.95 No discussion before the vote. The motion carried unanimously. C. Report and recommendation by the Awards Committee on bid N9192-10, Cleaning/hauling debris from Public Works Commissioner Edwards reported the Awards Committee met on Wednesday, April 29, 1992 to receive bid advertised as Bid No. 9192-10, Clear and Baul Debris from Public Works Yard to Northside Landfill. Commissioner Edwards reported it was the consensus of the committee to reject all bids and to have the City Public Works Department undertake the work. Notion: Reject all bids and have the City Public Works Department clear and haul debris from Public Works Yard to Northside Landfill It was explained the Sanitation budget, which had recently been strained with repairs and maintenance, would not be able to afford even the lowest bid that was received, and it was felt the Public Works Department could do the work. The question was called and the motion carried unanimously. D. Report and rec acnndation by the Awards Committee on Bid •9192-11, construction of basketball court at Donner Park Commissioner Edwards reported the Awards Committee met on Wednesday, April 19, 1992 to receive bid advertised as Hid No. 9192-11, Construct Basketball Court at Donner Park. Commissioner Edwards reported it was the consensus of the Committee to accept the low bidder, Robert Lawrence Construction, in the amount of $3,780.00 as the lowest responsible bid meeting bid specifications. Motion: Award Bid No. 9192-11, Construction of Basketball Court at Donner Park, to Robert Lawrence Construction at the bid price of 53,780.00 No discussion before the vote. The motion carried NAME OF COMMAS. M S V Y V N Edwards x x Fletcher x Tucker x waters x x Gulliford x Edwards x x Fletcher x Tucker x x Waters x Gulliford x Edwards x x Fletcher x Tucker x Waters x Gulliford x PAGE 8 MINUTES, MAY 11, 1992 Motion: Approve consent agenda No discussion before the vote. The motion carried unanimously. Agenda rtes 7A was taken out of sequence and acted upon at this time. 7A. Resolution X92-12 regarding US Senate Bill 1650 Mayor Gulliford introduced in full, in writing, Resolution 92-12: Opposing 51650, Also Known as the National Flood Insurance, Mitigation and Erosion Management Act of 1991. Motion: Approve Resolution 92-12 Mayor Gulliford felt Resolution 92-12 should request specific action, i, e., request each Senator vote to defeat 51650. He asked that the Resolution be sent to the President, Vice President Quail, and all members of the U. S. Senate, local Congressmen, and State Legislators. The question was called and the motion carried unanimously. At this time Mayor Gulliford read a letter from a citizen concerning the Easter activity that was organized by Recreation Director Rose Blanchard. The letter indicated the writer was happy with the .activities and the manner in which her children had been treated by Ms. Blanchard. Mayor Gulliford complimented Rose Blanchard for a job well done. 6. Committee Reoorts• A. Water and Sewer Committee report (report was given by Commissioner Fletcher earlier in meeting) 8. Report and recommendation by the Awards Committee on bid N9291-7, Buccaneer Water System Improvements Phase Z Commissioner Edwards reported the Awards Committee met on Thursday, April 2, 1992 to receive bid advertised as Bid No. 9192-7, Buccaneer Water System Improvements Phase I, Mayport ROad Water Main Extension. Commissioner Edwards reported it was the consensus of the committee to accept the low bid from AA Septic Tank Service, in the amount of $133,083.96, as the lowest responsible bid meeting bid Specifications. NAME OF COMlRiS. M S V Y V N Edwards x x Fletcher x Tucker x x Waters x Gullifor x Edwards x x Fletcher x Tucker x x waters x Gulliford i x PAGE 7 MINUTES, MAY 11, 1992 Scott Kelly reported concerning the developments that have occurred regarding solid waste. Ne reported the City of Jacksonville, in working with the DER, were negotiating for early opening of the Trail Ridge landfill. He indicated Monday, May 18, 1992, might be the day the new landfill opened. All residential garbage would thus be directed to Tra11 Ridge, and the north landfill would be closed. Mr. Kelly offered assistance from the City of Jacksonville in printing door hangers for use by the City of Atlantic Beach. Mayor Gulliford reported the city of Atlantic Beach had done an outstanding job concerning recycling. He indicated he had received complaints concerning the recycling trucks speeding in the city, and he asked Bob Kosoy to contact the contractor. Hob Kosoy indicated the opening of the new landfill placed the city in a crisis mode, and he reported a new vehicle would have to be purchased immediately. Commissioner Edwards asked if the city would consider hiring a private contractor, and Mr. Kosoy replied if costs became prohibitive, the city might have to hire a contractor. Commissioner Edwards indicated many people had called him to complain concerning the city's charge of S48/quarterly. He indicated some other cities were able to have private haulers at a cost of S9/month. He felt the commission owed it to citizens to look into all the options, .and offer this service at the least expensive cost. Mr. Kosoy replied the city hoped to use a volumetric system which would reduce the cost of garbage significantly for some people. The mayor pointed out it should be understood that a volumetric system would not generate a decrease to everyone; some people would have an increase in their rate. The City Manager indicated if the city decided to use a private hauler, the utilization of city workers would be of primary concern. He reported local and city newspapers would contain the new garbage schedule for the city. 5. Consent Agenda A. Proclamation declaring week beginning May 17 as Fublic works week B. Adele Grage Community Center monthly report C. Fleet Landing status report D. Request approval of change order N1 relative to contract extension for euccanecr WWTP expansion NAME OF COMMAS. M S V Y V N PAGE F MSNUTES, MAY 11, 1992 NAME OF COMMAS. I M 5 V Y V N probably be instituted in the future. Alan Potter explained the rate ad,j ustment and stressed that every customer was now paying equally for service. Commissioner Fletcher pointed out the need and incentive to conserve water. Commissioner Fletcher referred to Item 3 of the report which concerned a well located on a lot on the southwest Corner of the intersection of Coquina and Coral Streets, which provided water to several homes in Ocean Grove. Commissioner Fletcher recommended the City Attorney be directed to write a letter to residents requiring them to connect to the city's system, since the well was not a safe source of drinking water and could be a threat to public health and safety. Edwards Motion: Authorize the City Attorney to write Fletcher x to each homeowner connected to the well on the Tucker x southwest corner of the intersection of Waters Coquina and Coral Streets, which provides Gullifor water to several homes in Ocean Grove, requiring connection to the City water bob Rosoy reported the city did not own the well. It was pointed out approximately 60 homes use the well. He reported both the City Menages and NRS wrote the homeowners a letter and advised them to connect to city water. As of this date, however, none of the homeowners had responded. Scott Rally, City of Jacksonville Solid Waste Department, suggested having the Department of HRS condemn the well and provide a written opinion to that effect; he indicated the City would be in a better legal posture with a letter from HRS. The City Manages felt because the residents were citizens of Atlantic Beach, they should be afforded the opportunity to connect to city water. Edwards x x Substitute motion: Defer action until the next Pletcher x meeting. Obtain a formal response from Hits Tucker x x stating that the well should be condemned. Waters x Send a copy of the letter from HRS to Gulliford x homeowners utilizing the well, along with a letter from the City Manager indicating homeowners must connect to city water No discussion before the vote. The motion carried unanimously. PAGE 5 MINUTES, MAY 11, 1992 No dlscussion before the vote. The motion carried unanimously. B. Request to hold annual block party at Atlantic Boulevard and Ocean Boulevard May 30, 1992 Commissioner Fletcher presented a request from the Board of Directors of Town Center for permission to hold their annual festival on May 30, 1992. Permission was requested to close Atlantic Boulevard East of Third Street. riotioa: Approve request of Town Center to hold block party at Atlantic Boulevard and Ocean Boulevard May 30, 1992. Approve closing of Atlantic Boulevard east of Third Street during the block party. No discussion before the vote. The motion carried unanimously. Agenda It® 6A was taken out of sequence and acted upon at this tine. EA. water and Sewer Committee report Commissioner Fletcher presented the Water and Sewer Committee report. A copy of the complete report is attached hereto and made a part hereof. He discussed the recent rate increase and pointed out Atlantic Beach water/sewer rates were the lowest of the three beaches communities, and among the lowest in the entire county. He explained the water utility was a very efficient operation and the quality of the water Atlantic Beach residents enjoy was the best, as it was regulated by both the Federal and State Government. He added the Enterprise Fund, which was the city's water and sewer system, was the largest the City operated. He explained a new "oversight group" had been formed consisting of the City Manager, City Clerk, and the Finance Director. The group would meet monthly, he explained, and would coordinate the production of the business side of the water utilities, i. e., billing, data base, and public relations. With reference to the public relations, he added, one of its purposes would be to institute a procedure wherein an irate customer would meet with the Finance Director or the City Manager. A discussion ensued relative to the feasibility of having monthly billing instead of quarterly billing. It was felt this procedure would be beneficial and would NAME OF COMMFiS. M S V Y V N Edwards x Fletcher x x Tucker x x Waters x Gulliford x PAGE 9 MINUTES, MAY 11, 1992 suggestion to the Committee. i r i Items l0A was taken out of sequence and acted upon at this tile. 10A. Customer's water bill complaint (City Manager) Mayor Gulliford referred to a letter written by C. M. Jolley pertaining to customer service that appeared in the Beaches Leader. The Mayor stated he contacted C. M. Jolley via telephone and they discussed the matter. The Mayor reiterated his position regarding customer service and the importance he placed upon treating citizens in a respectful manner. He indicated he did not mean to disparage any city employee by his comments at the last Commission meeting. Theresa Braddy, Customer Service Representative for the City of Atlantic Beach, explained she had worked in the Water Utility Department for 1-1/2 years and that she did her best to be helpful and courteous to all citizens. City Manager Rim Leinbach reported he intended to contact the University of North Florida to provide instruction for employees coming into contact with citizens on a regular basis in terms of how to effectively deal with the public, as well pursuing other means to handle irate People. 4. Old Buslness• A. Discussion and related action concerning Town Center project and City Right-of-way, Resolution p92-10 Commissioner Fletcher presented Resolution i)92-10 granting permission to construct the proposed improvements on City rights-of-way, and he asked Chief Thompson to speak to the public safety aspect. Chief Thompson reported he met with the Traffic Representative from the City of Jacksonville. He indicated there had been discussion between JTA, the City of Jacksonville, and the City of Neptune Beach concerning having the intersection of First Street and Atlantic Boulevard a 4- way stop street, however, no decision had been made. He indicated he would be monitoring intersections at First Street and Atlantic Boulevard, and AlA and Atlantic Boulevard. Notion: Approve Resolution No. 92-10 NAME OF COMMAS. M S V Y V N Edwards x Fletcher x x Tucker x Waters x x Gulliford) x L. PAGE 3 MINUTES, MAY 11, 1992 Michael Brooks asked permission for a four piece band to play at a family reunion at 343 Beach Avenue from 6:00 p. m. until 10:00 p. m. on Saturday, May 23, 1992. Motion: Crant permission to Michael Brooks for a four-piece band to play at 343 Beach Avenue from 6:00 p. m. until 30:00 p. m. on Saturday, May 23, 1992, during family reunion No discussion before the vote. The motion carried unanimously. D. Authorization to use beach cr~a June 27 for Corporate Olympics gathering Eden Kendall, Promotion Director, Lite 96.1 FM, asked permission to hold a Corporate Olympics to benefit Cystic Fibrosis on Saturday, June 27, 1992, from 10:00 a. m. until 2:00 p. m. at the east end of Atlantic Boulevard. Motion: Great permission to Lite 96.1 FM to hold a Corporate Olympics to benefit Cystic Fibrosis on Saturday, June 27, 1992 from 10:00 a. m. until 2:00 p. m. at the east end of Atlantic Boulevard No discussion before the vote. The motion carried unanimously. Itea lOB vas taken ovt of sequence and acted upon at this time. 10H. Report on eatended hours at City Hall (City Manager) City Manager Kim Leinbach reported concerning a program staff initiated at the direction of the Commission over the last eight weeks to extend the City Hall hours on Thursday from 5:00 p. m. until 7:00 p. m. The City Manager recommended the City discontinue this servlce due to limited personnel, and the small amount of citizens who utilized the service. Ne felt in most cases the night deposit box where residents have 24 hour access for making water bill payments would serve residents to a great degree. J. P. Marchioli, 414 Sherry, asked if car tags could be made available at locations other than the City Hall. Mayor Gulliford invited Mr. Marchioli to attend a meeting of the Beautification Committee on Wednesday, May 13, 1992, at 7:30 p. m., at the City Hall, to present his NAME OF COMMAS. M S V Y V N Edwards x Fletcher x x Tucker x Waters x x Gulliford x Edwards x Fletcher x Tucker x Waters x x Gulliford x PAGE 2 MINUTES, MAY 11, 1992 Ortega Industrial Contractors, Inc. to be heard. He explained this was in regard to the bid for the City of Atlantic Beach Water Treatment Plant No. 1 and No. 2 Improvement Project, and Ortega's pending case against the City. City Attorney Alan Jensen introduced Lyman Weingart who appeared on behalf of Ortega, as well as a representative from Ortega. Mr. Jensen asked the commission to refer to a letter that appeared in their agenda packets from Smith Currie fi Hancock dated May 7, 1992 relatitve to Ortega's claim against the City of Atlantic Beach. Mr. Jensen explained Ortega had indicated its willingness to settle for $10,980.04 representing its bid preparation costs, plus a formal determination by the City of Atlantic Beach that Ortega is a responsible contractor under the evaluation criterla employed by the City of Atlantic Beach. Motion: Refer Ortega's request to settle lawsuit to the Water and Sewer Committee, to be discussed at the next City Commission meeting of May 26, 1992 No discussion before the vote. The motion carried unanimously. B. Request 200 block of Pine Street be closed Eor block PartY• Paul Roffman, 282 Pine Street, presented a petition on behalf of the residents of Pine Street, to block the 200 Dlock of Pine Street for Saturday, May 23, 1992, to hold a street block party. Motion: Grant per~isaion to block the 200 block of Pine Street for Saturday, May 23, 1992, for the purpose of holding a block party Chief Thompson suggested hiring an off-duty police officer to control traffic during the block party. Commissioner Waters asked that signatures of all realdenta of Pine Street be obtained. The question was called and the motion carried unanimously. C. Request permission to have four piece band at family reunion NAME OF COMMRS. M S V Y V N Edwards x Fletcher x x Tucker x Waters x x Gullifor x Edwards x Fletcher x x Tucker x Waters x x Gulliford x MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY i COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, MAY 11, 1992 PRESENT: William I. Gulliford, Jr., Mayor ' Glenn A. Edwards ~ Lyman T. Fletcher Adelaide R. Tucker, and ~ J. Dezmond Waters, III, Commissioners AND: Kim D. Leinbach, City Manager ~ Alan C. Jensen, City Attorney Maureen King, City Clerk qi 3 The meeting was called to order by Mayor Gulliford. Tha ? invocation, offered by Commissioner Waters, was followed by the pledge to the flag. 1. Aooroval of the minutes of the regular meeting of { April 27, 1992. 1 t Motion: Approve minutes of the regular meeting of i April 27, 1992. ~' No dlscuasion before the vote. The motion carried t unanimously. i 2. Recognition of Visitors• There were no visitors. ~ 3. Aonearances: A. JTA's bond proposal and impact on Wonderwood Dick Brown, Councilman, District 3, City of Jacksonville, spoke concerning the Wonderwood Connector. He explained a 5102 million bond issue was approved by the Jacksonville council last month which included S3 million to design Wondexvood. He explained he supported the construction of Wonderwood and he indicated he would like to see the project move forward more rapidly. He felt the expressway eventually would become as vital to the Arlington area as it was to the Beaches area. Jacksonville City Councilman John Crescimbeni, who represents Arlington, was also present at the meeting. Commissioner Fletcher entered the meeting at this time (7 :35 p. m.) Mayor Gulliford announced he would allow a request of Ortega Industrial Contractors, Inc. to be heard. He explained this was in regard to the bid for the City of ME OF COMMHS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O Edwards x x Tucker x x Waters x Gulliford x ~,. C CITY OF ATLANTIC BEACtl REGI/IAR MEETING OF SVE GITY CO!@QSSION, MAY 26, 1992, 7.15 P.M. AGENDA Call to Order Invocation and pledge co the flag 1. Approval of th-: minutes of the regular meeting of Hay 11, 1992 and minuc¢s of the Committee of the Whole meeting of Nay 18, 1992 2. Yecognition of Visitors: 3. Appearances: A. liven Nelson of Junior Womens Club of Jacksonville to explain the Adopt-A-Shore Program 4. Old Business: A. Discussion and related action regarding proposed settlement from Ortega B. Recommendation concerning proposal from Smith b Gillespie for Consultant Resident Observation for AB KIP fl 6 t2 project (Public Works Director Robert Kosoy) 5. Consent: A. Water and Sever Co®ittee report B. Report and recommendation from the Recreation Advisory Board 6. Besolutiom: A. Adoption of Resolution /92-8 recognizing the life of George Bull and his contributions to the City of Aclan[it Beach and presentation of same co the Bull family B. Adoption of Resolution i92-i3 authorizing the Mayor to negotiate changes in the Interlocal Agreement to the City of Jacksonville, and Interlocal Agreement Committee report (Ray Salman) C. Adoption of Resolution 392-14 authorizing [he CS[y Attorney to proceed with eminent domain proceedings on remaining portion of Sixteenth Street - 7. Ordimneea: - ! A. Continuation of public hearing of Ordinance i40-92-17 regarding i Continental Cablevision's request to extend franchise ~ B. Introduction of Ordinance /40-92-18 regarding Continental ' Cablevision's request to extend their franchise with the City of I Atlantic Beach C. Fioal reading and public hearing of Ordinance t90-92-157 concerning garage sales D. Final reading and public hearing of Ordinance i95-92-52 concerning flea markets t 8. Hev Business: A. Actioe by the City Commission to ratify union contracts with fire fighters and public employees B. Discussion and related action determining owership of Se lva Marina Road 9. City Manager Beporta and/or Correspondence: ~~ 10. Mayor to call on City Camaiasioaera, City Attorney and City Clert: Adjournment MEETING REMINDER: 5/26/92, 6:15 P.H. CLOSED HEFTING CONCERNING COLLECTIVE BARGAINING-CITY HALL CONFEP.ENCF. AOON r i ' -. Alaa.C. Jensen, Saquire Nap 7, 1992 Paoa 2 criteria- aployed :by the City o£ Atlantic Beach purauaat to Ordinance ho, 2-335 0! the City o£ Atlantic. Deach_ Code o£ ' Ordinaneea. ._. .. This latter i8 written for purposes a! Oettlement and compromise o£ disputed claim between Ortega and the Citp o! Atlaatic Beach. Therefore, this latter and the etatementa Contained herein may not be introduced ire any action betweeh Ortega sad the City o! Atlantio Beach. Sinc~~er~e~lyy.~ ~~i~- / / S. 6ragorp JoY S6Jtklm I ec~ Ortega Industrial Contrartore. Iaa. f -...r. a ..-. IYMST1i. C'UARIS d HARGOCR: ~ w ~_. wTTVww [ra wT Mw 3600 wwwwi~ rOw[w~~[wC..M[[ C[ni[R wruHT~. saoROi~ soaoanrso uow) sawaoo ..[w ~ - rnseow.u powl sse•oavi ' _ ~C Jw. May 7, 1992 ,: Alan C. JoASaa, Saquira Jensen & Hould 708 North Third Street Post 0!liee Box 50457 Jackaoaville Beach, Florida 32240-0457 Rat ORTEGA INOOSTRIAL CONTRACTORB, INC. v. CITY OF ATLANTIC BEACH, PIARIDA Case No. 92-OSi90-Cl1, Division CV-0 in the Circuit Court of the Pourth Judicial Circuit in and for Duval Couaty. Florida Dear Alan: i am writing to-follow up on our conversation o! last seek concerning the above-relereaced ease. Ae I indicated, Ortega contiriues to believe that in]unetive relief and a grit of mandamus are appropriate ist this action. Horrover, if the court should determine that Ortsga'a relief is limited to damages then Ortega believes it will be able to recover £rom the City at least its bid preparation costs, plea interest. Ortega has calculated that its bid preparation costa are approximately 510,980.06 €or the City of Atlantic Beach Water Treatment Plant No. 1 and No. 2 Laprovesisnt pro]eet. Additionally, Ortega !eels that it is eatitled to interest on thin amount at the legal rate from Marsh 11, 1992, the date on which Oreega's bid was submitted. Ortega also believes it has a basis for recovery its lost profits from this project, which Ortega estimates would be at least 595,000.00. Ortega has also incurred expenses in officer time of 5968.66 in meetings with the City Commission and legal expeasea in excess o! 55,000.00. is an effort to sortie and compromise the disputes between Ortega and the City of AtlaritiC Beach concerAinq the Water Treatment Plant Froject, Or*_ega hes authorized me to indicate that it would settle for its bid preparation coats is the amount of 510,960.04, plus a formal determination by the City o! Atlantic Beach that Ortega is a responsible eontrnctor under the evaluation ,~,, NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .... it--~- ii~ii \L__JI ~~~i ,..~.~.. =VGVS ~~ >° ~: ~_ ~. Continued SN 2 OF 2 4. Project Management During Construction: aI Contacts are betreen Orner and Contractor end Orner must adhere to Specif icatione, e. g. expedite timely responses to Contractor. b) Very important to require an initial and revised wont hly progress schedule. Try to specify CPM (Critical Path Nethod) progress schedules. Uae detailed Dar charts if no CPM schedule. c) •If its not in writing, it vas never said.' (or Bob Kaeoy's waxim to Contractor's •MOrda in the air sin there!') d) Ornere have as much latitude ae outlined in Specifications in selecting the loves( responsible end responsive bidder. (Note: This construction consultant supported our selection process for the Mater Treatment Plant award). e> If shop drawings are approved by Engineer and equipment is installed Dy Contractor for same equipment, liability generally lies rith Engineer. 5. tlethod Detection Limits: a> 17-4.202 Def initione. D> 17-4.246 Sampling, Testing Kethode and Method Detection Limits for Mater Pollution Source. c) Recommend MDL (Method Detection Limit) and PGL (Practical Duantification Limit> targets. "~ d> References used for revisions to Chapter 17-4. e> USEPA document order form f) STORET DFLOM program RSK/tb cc: Ernie Beadle/Assistant Public Morke Director Harry E. McNally/Utility Plant Division Director Tiw N. Tornsend/Utility Plant Division Director File ~: CITY OF r4tla+rtle " - ~ldaufa April 27, 1992 M E M O R A N D U M ua6 sAnvF)eEx )w~ ATLANTIC BFX;FI, FI.ORm1 l22)H161 THFAfONF if W) XF56H FAl( lwMl 2(1-560 SH 1 OF 2 TO: Kim D. Leinbach/City Manager ~~~~~/// FROM: Robert S. Koaoy/Director of Public Morka,Y/ci RE: 1992 FLORIDA FACILITIES MORKSHOP On April 7 and April B, 1992 I attended the Florida Facilities Morkehop at Tallahassee. AC the folloring eewinare Bowe key points rare made for our inforwation and/or action: 1. SRF (State Revolving Fund) - Loan Progrew Procedures: a) SRF Gudiance Notebook •ae handed out rith full detalla on ho• to prepare loan applications. D> Calculations were dietriDUtetl comparing revenue bonds va. SRF loans. c) Cannot get on Fundable or Contingency Liat, but coultl get a project nusber and reserve position for next fiscal year's list. Me rill need to have our Finance Director revier and hire a consultant to begin plane for Atlantic Beach and Buccaneer expeneicn. 2. Yasterater Intrastructure Financing - Received handout outlining: a) Types of debt for Naeterater Infrastructure Financing b) Certain facto relating to reauthorization of the State Revolving Fund Program by pending legislation. 3. poweetic Residuals Ileaagewent: a) Naeterater Treatwent Facilities are required to cowply rith Chapter 17-640, F.A.C. b) MMTP has reapoeibility Sor residuals leaving plant, unless tranef erred to private hauler by special agreewent. CITY OF 1'~a«lic b'eaek - ~lotula eoo s~ttiotE xow y_ ._._ _._-___. _ _ _ ---- AiLAM1TIC aE1CN, FIAR~C J22]}5495 7FJ.EPIIOAE 1994) 2Q-5880 ~~ FA%(f01) 29'F5893 May 7, 1992 Honorable Mayor City Commission Members Atlantic Beach, FL 32233 Dear Mayor and Commission Members: Please find enclosed a copy of a report from Roberc Kascy in which he describes key points brought up during [he Florida Facilities Workshop he recently attended. Sincerely, Diane St. Laurent Administrative Asst/ Personnel Tech s r. f F f, ff... ., CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Cavalla Road Parking SUBMITTED BY: George Worley, City Planner /y'~~ DATE: May 7, 1992 BACKGROUND: Per the request of the Commission at the last regular meeting. I have researched the ownership of the vacant lots at each end of the Cavalla Road apartments for the prospect of being used as parking for the residents to replace the current parking along the back of the buildings. Two problems became evident. The lots at the east end are owned by the owner of the property where Pic n' Save is located. These lots give access Lo the loading area at the rear of Pic n' Save. Adjacent to those lots is one single lot owned by yet another person and apparently not for sale. Even considering the possibility of the townhouse owners getting together to purchase the lot (a difficult task without an Owners Association), the practical usage of Lhis property for parking is in question because of its remote location from most of the living units. Residents will not generally voluntarily park half of a block or more from their residence. Obtaining parking rights on this property will likely only benefit residents in Lhe eastern most building of the complex. At the other end of the street the vacant properties are associated with the sewer lift station and/or the stormwater ditch and retention pontl. There are currently 66 units in the whole complex, Lhis requires 712 parking spaces at 2 per unit. There are currently approximately 98 parking spaces along Lhe rear of the seven buildings. Counting those on the ends as well, there are a total of approximately 142 spaces. Adequate parking, there ore, currently exists. As noted at the last meeting, additional signs clarifying the location of the "no Darking" area were ordered when the "Fire Lane" signs were installed. Mhen these signs are installed, reasonable fire access will be available as will reasonable parking. Status report only, no action by the Commission is recommended. ATTACHMENTS: None ~ .. D "/ REVIEWED BY CITY MANAGER AGENDA ITEM NO. CITY OF r~lartle ~taek - ~louda MaY 7, 1992 Honorable Hayor City Commission Hembers Atlantic Beach, Flor!.da mm sF.nunottawo AM\llC BFX71. FI.ORmN )1]115!15 rELFPHOYE 19N11l1-59W FAx 11M11lFSaDS Dear Mayor and City Commission Members: At your last regular City Commission meeting, you asked Chia office to itemize guidelines for the usage of the Adele Grage Community Center. I would like to take a little bit more time to do this as I have , made inquiries with other communities and want to analyze their practices in terms of applicability [o our situation. . Furthermore. I have asked Alan Jensen to help me determine a proper definition for "public purpose" in that groups or individuals within this category would nof. have to pay any fees. I think this is a critical definition and must be construed carefully so not as to ,jeopardize the availability of Convention Development Tax funds for use at the Community Center. Finally, Rose Blanchard and I will advise you on Monday of other matters concerning the Community Center as they relate [o needed improvements in terms of life safety codes and the use of the building. Thank you for your consideration. Sincerely, Kim D. Leinbach ~ City Manager . r. ~. B.: KDL.dst cc: Rose Blanchard Park b Recreation Director REF: KDL.1 r ~' ~° >~_ ~. - - I ATLANTIC BEACH SOLID WASTE PICKUP ROUTES 8 U Z Q 3 MDN 4 TNUR$ Gw¢gAGE ~ RE5IDEAITIAL ® TUE$ C FRI. YARD TRASH MDN 4 THURS. YARD YRgSH TUES L FRI. GARBAGE COMMERG4l DUM P5IE RS PICKED UP MDN L qED. ATLANTIC BEACN SOLID NASTE PICKUP Beglnning June 1, 1992 Residential Solid Masts Pickups rill be changed to: Garbage: 2 days per reek Yard Trash: 2 days per reek Sevilla Gardens, Oceanrel k, Selves Marina end all areas east o£ the centerline on Seminole Roed and Its continuation along Selves llerina Drive rill be picked up on the £olloring schedule: Monday and Thursday - Garbage Tuesday end Friday - Yard Trash Fleet Lending, Fairray Villas, Selves Linkside, Seaepray end Seltair eeetione rest o£ the centerline o£ Seminole Road, Royal Palma, Donner Subdivision, Section H, Aquatic Gardena and Saratoga and Forrestal Circles rill he picked up on the £olloring schedule: tlonday end Thursday - Yard Traeh Tuesday end Friday - GarDege Commereiel dumpstera rill he picked up on Monday and Nedneeday. In addition, large commercial accounts may arrange £or Saturday plckupe. RecyclsDle itewa rill continue to be picked up 1 day per reek and Oeginning May 1, 1992, Folded clean corrugated cardboard rill De picked up. If corrugated cardboard is too big to Fold or cut to the size o£ the recycling 61n, the cardboard rill be accepted at the Public Morke Facility, 1200 Sandplper Lane. Nhite goods may be called in For pickup to 247-5834 and rill be tagged and scheduled for pickup. There will no longer be a charge for picking up rhite goods. There •ill be no scheduled pickup on City holidays. I£ you have any other questions, please call 247-5834. i a . CITY OF AILANTIC BEACH CITY COMMISSION HEFTING STAFF REPORT AGENDA ITEM: SOLID WASTE REPORT SUBMITTED BY: Roher[ S. Kosoy/Director of Public Works~~ DATE: May 5, 1992 `~""~ BACKGROUND: Subsequent [o [he adoption of Che Solid Waste Ordinance and Resolution $92-I passed a[ the April 13, 1992 Commission Meeting, we have been reviewing methods to best suit our citizens reeds with [he flee[ and manpower on hand. We have developed [he attached Atlantic Beach Solid Haste Pickup schedule with an accompanying map to be published in [he Beaches Leader and Florida Times-Union during the week of Ma¢ 12, 1992. In addition, ve are having door hangers printed far hand delivery [o each residence and business notifying them of their new pickup schedule. The new schedule is proposed [o take effect .Lune 1, 1992. The new schedule will change the work schedule for the Sanitation Division. Currently, [he work week consists of five - seven hours ~ days lbnday through Friday and one -five hour day on Saturday. i We are working overtime to meet heavy demands and long hauls. The new work schedule will consist of 5 - eighc hour days and one .crew on Saturday for heavy commercial dumpscers pickups. ~ !~! 4 REC014gNDATION: None ATTACHI>ENTS: 1) Atlantic Beach Solid Pickup Schedule. 2) Map- 3) Sample Flyers REVIEWED BY CITY MANAGE ~~ o~i~ AGENDA ITEM N0. 'J G i c-- CITY OF ~7 ~QNtlC GC~ - 7~0'tCdQ '. eoo sEwnoi.e RO.AO -__-.--. _._----__ ATLA.1l1C BFN.Ti. fLORIM ]33J}SMS TEIFlN01E 19N12it5lW ' ~, ~... FA%19W)3lFSBOS ~. nay ?. 159 '. n E n c R A N n u n T0: Kim Lein6ach, City nanager r 1 FROn: Don C. Ford, Building Official ~C/r RE: Building Permits Please 6e advised that the following permits wore iss:u ed in the month of April, 1992: TYPE PERMIT NUMBER OF PERMITS CUST OF CONSTNUC'f10N Nev Single Family 5 51,134,96.' Nev Duplexes O Additions/Remodels 11 1`.2. OSB F Garage/Carports 2 17, :i 5'J i DCF/pah ~:. budgeted goals, emphasis on the lower priority goals can be addressed in the up coming budget year white continuing the housing rehabilitations at a somewhat lower intensity and without reducing the overall effectiveness of the program. Therefore, we respectfully recommend adherence to this year's CDBG priorities,~with review to possibly change course for the next butlget year. whatever you desire, we will be glad to implement. - ~ i ,~ _~~.,i~~~ (~ Sincerely, /Kim D. Leinbach, City Manager cc: George Worley, City Planner ~~ ~. z~ ~ ~ ~ ~, `~) ~r overgrown vacant lots interspersed with the homes, one of the most important aspects of this program, the general improvement of the lives of the residents, will be impeiretl. Lot clearance should be handled through the Code Enforcement process. For the same reasons as above, as well as for health and safety, the open ditches in the area must be cleared and maintained. Monies for maintenance of stormwater facilities are being collected through the stormwater utility charges included on the water bills paid by the residents of Donner Subdivision. I recommend placing these facilities as high up the priority list for maintenance as possible. I do not recommend transferring funds from housing rehabilitation to lot clearing and ditch maintenance because we are not limited to the number of homes to be rehabilitated under the contract. Any add?tional monies available may be applied Lo additional rehabilitations. SDending CDBG monies for services already provided by the City will potentially penalize elderly homeowners, not already scheduled for help, who could be helped with the available money. The priority list created by Lhe Citizen Advisory Committee in Donner Subdivision listed, in order of importance, Housing rehabilitation, Drug/crime reduction, Recreation facilities, Employment opportunities, Park improvements, Traffic circulation/safety, Drainage improvement, and better education. The placement of Housing Rehabilitation as highest priority was unequivocal. Drug/crime reduction was a logical close second priority. The Recreation facility and Park improvements are important in encouraging more community involvement in the neighborhood. Traffic circulation and Drainage improvements relate to general safety and health conditions. Employment and education are not easily affected by local programs because of their link Lo the economy and state gove rnment functions. Their inclusion recognizes that larger efforts on many other levels are also needed. Of the above goals, the Donner Subdivision CDBG program has made substantial forward progress in almost all areas. The original housing survey identified the eleven most needy elderly homeowners as well as more that fifteen others thought to be eligible. We have currently completed rehabilitation of the homes of nine of these owners, and propose to complete four more this year. We have dramatically reduced Lhe drug and crime problems in the neighborhood through our Police Department efforts. We have cleared Jordan Park of overgrown vegetation and installed playground equipment and lighting as a step toward making the park a community asset. We have identified nuisance properties for Code Enforcement efforts and we are taking steps toward resolving the maintenance of Lhe Drainage ditches in the area. As can be seen from the above, the Community Development Block Grant Program continues to make progress in the revitalization of Donner Subdivision. The efforts have so far substantially followed the priorities established by the residents of the target area and this years budget continues this progress while moving on to address several priorities not previously addressed. Given the attainment of Lhis years MaY 8, 1992 Honorable Mayor and Commissioners Atlantic Beach, Florida Dear Mayor and Commission Members: At the last City Commission Meeting discussion was held in terms of possibly changing priorities of expenditures for our current Community Development Block Grant Program. George Worley and I would ask you to consider keeping the emphasis as planned for this year. 7o this end we have compiled a summary of the Community Development Block Grant contract setting out the proposed tasks for this budget year. Also included is a brief explanation of the original goals of the program as established by the Donner Subdivision Citizens Advisory Committee and subsequently approved by the City Commission. Finally, I have included a comparative progress report relating established goals to actual work completed and work budgeted for this year. Although this years contract is six months behind schedule in implementation, we have specified a total of seven houses that will be rehabilitated. Four of the seven will be previously identified elderly/handicapped owned homes. The remaining three have been designated for Low/moderate income homeowners-of any age group located within the target area. These last three houses have not presently been identified. However, as part of this years contract we have allowed for the assistance'of Lhe Donner Subdivision CDC in identifying eligible homeowners and selecting recipients for the low/moderate income rehebilitatione. Because we have already identified the four elderly homeowners, we expect to be able to immediately go to bid for that phase of the work while identifying the remaining three recipients. In addition to the vital work of rehabilitating homes, this years contract provides for some projects of area wide impact. Improvements to Jordan Park are scheduled, including construction of a restroom facility to make the Dark more useable for the area residents. One of the prime complaints about the park has been that it has no facilities and thus does not lend itself to community events such as cookouts and picnics. Also included in the Park improvements is the refurbishing of the Basketball court and possibly the addition of more lights. The third major target of this years budget is the clearing of overgrown, weed choked lots and ditches. The improvement to the homes in the area in concert with Beaches Habitats two upcoming new homes will continue to Dring up the overall appearance of the neighborhood. However the continued existence of the many overgrown vacant lots, often cluttered with debris, have worked counter to the rehabilitation efforts. The visual perception of Lhe neighborhood plays an important role in the mental perception. If the area looks dilapidated because of the Extended Nours/page 2 4/y/92 2/3 Melissa 1/0 Ceorgia 4/16/92 0/1 Donna 1/0 Ceorgia 4/23/92 0/5 Melissa 4/0 Diane 4/30/92 0/2 Donna 4/2 Diane Total 8/28• 14/3• 1 hope the information provided above will be helpful in your evaluation of the extended hour period. Diane S[•""Laurent Administrative Assc. ~, .,,. ; CITY OF ~tla+rtci b"eaa4 - ~lmsufa B¢D S6ML\OLE IID~D AM\TiC B61CN. FIDRID1133J}SKS TF1FA10\E lwMl u1-sa0a FAX ImH)3(t5~5 Hay 1, 1992 Kim D. Leinbach City Manager Atlantic Beach, Florida Dear Kim: As you are aware, Hayoz Gulliford requested CiCy Hall'a hours be extended for [he convenience of those residents who are unable to conduct their business during normal business hours of B a.m. to 5 p.m. In response to the Hayor's request business hours were extended from 5 p.m. to 7 p.m. on Thursday evenings during the months of March and April. Various Cicy Hsil employees volunteered to work the additional Thursday evening hours to cover reception duties while our two Customer Service Representatives alternated Thursday evenings to provide service for Water Department customers. A few of Che late evening visitors asked questions [hat chose on duty were not able to answer due to the fact the .questions concerned ocher areas of the City such as Parks S Recreation, Public Works and Code Enforcement. Below you will find a breakdown of information pertaining to each Thursday evening such es how many people personally contacted the Water Department and reception area and the number of phone inquiries answered in said areas. Also noted below are those who worked the extended day. Water Calls/Water Walk Ins Reception Calls/Walk Ins 3/5/92 This date vas eater cut off and the amount of people in the building precluded [he Customer Service Rep and Receptionist from keeping an accurate count. With this in mind all I can say is there were a large number of people served this evening.A Donna/Pa[ 3/12/92 3/5 Melissa 2/1 Diane 3/19/92 0/7 Donna 0/0 Georgia 3/27/52 3/1 Melissa 1/0 Georgia 4/2/92 0/4 Donna 1/0 Georgia EXTENDED HOURS...page 2 In summary, while we certainly respect the intention and goal of extending hours of services to our citizens, we question the ! praecicality of the same. Of course, we will be more than happy ~. to comply with your directives and encompass the extended hour ! program on a permanent basis if you so desire. Please do not hesitate co contact this offSCe if ycu have any questions or desire additional information. '.. Sincerely, im' D. Leinbach City Manager KDL.dst Enclosure cc: Kirk Wendland Finance Director REF: KDL.99 :. CITY OF ~ $eacli - ~leuda Hay 7, 1992 Honorable Mayor City Commission Members Atlantic Beach, Florida Dear Hayor and Commission Members: xao seart:otE RfIAD ATLA~IIC BEAI'H. FLOalO1 I3U15K5 TF~.FAIOAE IwM) NFSB00 FAX (90e 2lL5805 At your direction, staff has initiated a program over the last eight weeks to extend the CiCy Hall hours on Thursdays from 5 p.m. until 7 p.m. The main objective has been to allow residents unable to visit City Nall during normal hours [o do so on Thursday evenings. We have been evaluating [he utilization of extended hours during this period of time and you will find enclosed a report from AdministraCive Assistant Diane St. Laurent in this regards. With the exception of the first Thursday night where a large number of people came to City Hall because of cut-offs, the total eater calls/eater walk-ins and reception calls/walk-ins amount to B/28 and 14/3 respectively. While ve certainly agree with the intention of the program, I must respectfully recommend that the Cicy discontinue the service at this time. My reason for this recommendation are threefold. Pirst, we have very little depth in terms of available personnel to serve in this additional capacity on Thursday evenings. Basically ve have only two Customer Service Representatives who are charged with operating the computer and taking and receiving funds for eater bills and other eater related services. This means half of our staff is committed to Thursday nights and etcher must be Compensated wiCh overtime or compensatory time off. In the latter regard, this exacerbates an existing problem of available personnel. Secondly, ve have had one of our Customer Service Representatives resign (Monday of this week) and until a replacement is found, I hesitate to ask our remaining Customer Service Representative to commit extra hours without any relief. And finally, the average number of citizens utilizing the service constitute one walk-in and less than five calls concerning water sere ice and 1¢66 Chan two walk-ins and one call for general services. When one takes in consideration the availability of our night deposit box where residents have 24 hour attess for making water bill payments, the need for extended hours are even less and this constitutes the main focus of business conducted on Thursday evenings. Pages had come back from her break and heard the whole situation. Since I am generally not in the water tlepartment,i knew Lane would get back with Melissa on this account. I did later discuss this eecount with Lane and he had agreed with Eugene that there was a leak at her house. When Mra. Gault left I had NO idea she was upset. I must admit I em very surprised to hear she had been treated rudely. I worked very hard to do everything Z could to get her problem resolved. I have worked in the water department for two and a half years and can not ever remember anyone complaining about rudeness on my behalf. I understand she is upset about this bill, but I honestly feel I did everything I could to help her in the kindest manner. Another matter I would tike Lo bring up is an anonymous phone call I received on ADril 16th in the morning. Melissa answered the phone and the lady asked for her supervisor. Kari was busy at the time and asked me to answer the call. I said This is Theresa may I help you ? She said Who is your supervisor? I told her his name is Kirk Wendland. She asked could I spell that. I spelled his name and asked if 1 could help her some way. She said no let me speak to your supervisor. I informed her he was in a meeting. She asked when he would be out of his meeting. I told her I was not certain. She then asked who his boas was. I told her Kim Leinbach ,City Manager. She asked to speak to him. I told her he is out of town and will not be in until Monday. There was a dead silence on the phone. Since the tone of her voice sounded urgent I asked if she would like the name of the person above Kim. She replied yes. I told her that would be Mayor Gulliford. She told me she knew the mayor and had his number and would call him. She then hung up without saying anything more. AL the time I had both Kari Roberts and Melissa Pages listening to my end of the conversation. They can both verify I was not belligerent or rutle. I did not know who this person was or what they needed, they would not tell me. I can only assume after hearing Mrs. Gaults allegations it must have Deen her on Lhe other end of Lhe phone. MEMORANDUM To: Kim Leinbach, City Manager Kirk Wendland, Director of Finanee Re: 742 Vecuna water account From: Theresa Sradtly Date: May 7, 1992 On the afternoon of April 74th I had a customer come in to City Hall and tell me she had just had a man from the City come to her house to do a reread. The man told her she had a leak. She said the man made sure everything in the house was turned off and her meter was still turning. After getting a description of the man I determined it was Eugene Cruz. She said after he informed her of her leak she had a plumber come to her house. She said the plumber had told her she did not have a leak. Since Eugene had not made it back to City Hall with the reread, I went to the radio to find out the reading and tell him what the plumber had told Mrs. Gault. I asked Eugene what we should do next. He then gave me the reading and told me he turned everything off and the mater still turned indicating to him there was a teak. Harry McNally had been listening to us on the ratlio end suggested I ask Mrs. Gault to bring in a letter from her plumber. She told me it would cost 525.00 to have the plumber write a letter. I then suggested she have a meter teat done. I informed her there is a 510.00 fee if the meter teat comes back indicating that the meter is functioning properly. She told me that J.E.A. tested her electric meter and said nothing was wrong with it but there was something wrong. About this time Kari Roberts hetl heard our conversation, and said we have not had any meters come back that were registering too fast, and usually they slowed down or stopped; but we could have her meter tested if she liked. While I was trying to resolve Mrs. Gaups problem, Lane Moon came in to pick up his afternoon work orders. I explained to Mrs. Gault Lane is Eugenes supervisor and perhaps he could help. Lane assumed she was complaining about Eugene before hearing the story. Melissa thought that was funny and laughed because she had assumed the same thing. They were not laughing et Mrs. Gault or her situation. They just got tickled they assumed the same thing when hearing Eugenes name. Lane then stopped what he was doing and left with Mrs. Gault to go to her house. While I was helping Mrs Gault, Melissa WATER DEPT...page 2 3. Investigate the designation of an individual on City staff to conduct internal investigations relative to conduct and/or other relative matters pertaining [o the activities/conduct of City employees. I want you to know our staff has been receiving a number of questions and complaints relative to our new water and sever rates. We have some 6,000 accounts and thousands of activities between employees and citizens/customers. Overall I am pleased with the conduct of the same, bur certainly realize we can always improve and ve will strive to do so. Z must also accept responsibility for SnforminR our citizens of the pending water and sewer rate increases. While ve did a good job advertising in advance of the public hearings when the Mayor and City Commission deliberated about [he new races, I did not distribute the appropriate Snformation (written and recommended by [he Water and Sever Committee) as I should have. I apologize for this mistake on my par[. I hope this information is of use to you and will be most happy to answer any questions if you so desire. Sincerely, City Manager KDL.dst ec: Mrs. Beverly Gault Kirk Wendland Theresa Braddy Donna Pagea REP: KDL.100 ,4tla«tie aeaak 800 SENhu t RWU ATL.l1TlC BF:1L 11, f 1 DRUM J2UJ-SHS TF1FPIlOXf i9W12i1-SBW FAX ~ W11 2i 18805 Honorable Mayor City Commission Hembers Atlantic Seach, Florida Dear Mayor and Commission Hembers: At the last regular City Commission meeting one of our citizens, Mrs. Beverly Cault 742 Vecuna, came co you to discuss the manner in which she was treated a[ City Nall in reference [o her utility bill. You asked this office to investigate and report it's findings. The day after our Commission meeting, Finance Di r:~::[or Kirk Wendland and I visited with Mrs. Gaulc and have isolated the matter inco two areas. The first is the conduct of City employees and the second is her water bill. We plan to fallow through on the second just like ve do everyone else and therefore my report will be limited co the first issue. After talking to all parties involved, I believe the bottom line entails the establishment of a goal vich the steps necessary co insure a similar problem does not occur in [he future. Mrs. Gault stated chat she did not necessarily vane anybody fired, but rather that corrective action be taken. We discussed [he matter with the Atlantic Beach employees who were involvei !n order [o obtain a better undemanding of [he. situation. I have enclosed a copy of a report by [he involved employees for lour review. The bottom line is, Hrs. Gault feels she has been poorly Created by City employees and it is my responsibility [o initiate [he neceasary measures [o correct [hLs situation. As a result I am proceeding vich the following actions as a means co improve our service to Che public: 1. Contact the University of Morth Florida to provide insttuction for employees coming into contact with citizens on a regular basis in terms of how [o effectively deal with [he public. Work with Che Center for Local Governme of of the University of North Florida [o devise a questionnaire to be distributed among a sample o[ c£tlzens in order to elicit information as [o the quality of services provided by the City of Atlantic Beach, experiences uich City employees, suggestions for improvements, et al. May 7, 1992 Mr. sob xosoy April 28, 1992 Page 4 P, PS> [,I_CABIE LAWS Udess otherwise specified, this agreement shall be governed by the laws of the State of Florida If this proposal meets with your approva4 please execute both copies and return one copy for our Odes. We look forward to the opportunity of working with you on this project. Very truly yours, s~/%~k~.~~n i~ Project Manager BEK/mao Approved and Authorized for City of Atlantic Beach Date Ap and Authorized for Connelty & Wicktt Inc d z 4Z By: to RECEI V E ~~ APR4b -~ , ~119[.IC Wcu,,.~ E !' Mr. Bob Kosoy April 28, 1992 Page 2 COMPENSATION It is proposed the payment for our services 6e on the bazis of our current hourly rates set forth below plus any required reimbursable vests. Cateeorv Hourly Billing Rates Principal Engineer S 80.00 Senior Engineer S 70.00 Design Engineer S b0.(p EngintxdDesigner S 50.00 Technician S 35.00 Drafter S 30.00 Secretary S 75.00 Reimbursabk coats include fees of Professional Associates (whose expertise is required to complete the project) and out-o[-pocket expenses. Outof-pocket expenses shall include but not be Wnited to travel expenses (lalging, meals, etc.), job-related mileage at 20 cents per mile, long distance lekphone calls, printing and reproduction costs, and special supplies and materials. Based on our understanding of the work to 6e performed,... ~ t ~ 180 detailed az follows: ac priopax b ~o fJtt worE ~ akcnor 1. Topographic Survey SI,580 *e mXCetG ~ 2 Design Phase 52,900 3. Bid Phase and Construction Phase Services 52,700 Irtvoices will be submitted monthly based upon the work complete at that time. Payment will be due upor. receipt of invoices. If payment is not received within 30 days From the date of the invoice, interest will be charged at the a rate of 1-12 percent per month on the unpaid balance retroactive to the imroice date, and Connelly & Wicker Inc. may, without waiving any claim or right against Client and without liability whatsoever to Client terminate the performance of the service. Retainers sha8 be credited on the final invoice. In the event any portion or a8 of an atxount remains unpaid 90 days after billing, Client shall pay all costs of wllection, including reawnable atmrnry'a tees. USE OF DOCUMEMIS It is further understood and agreed that the construction documents and the ideas and designs incorporated therein az an instrument of processional service are the property of Connelly & Wicker ]nc. and are not to be used in whole or pan, for any other project without written authorization of Connelly & Wicker Inc. Qient h hereby advised/warned that such unauthorized use ran be very RECEIVED APR 2 8 1992 1p}JBLIC WORKS Mr. Bob Kosoy April 26, 1992 Page 3 risky, and Client does therefore agree and warrant to hold Connelly & Wicker Inc. 6arnless Cur any such unauthorired use and to diligently defend and/or indemnity Connelly & Wicker Ina from aL claims, damages and expenses against Connelly & Wicker Inc. resulting out of said unauthorved use. I]ABCLTIY It is understood and agreed betwcem both parties to this Agreement that Client agrees to Gmit Connelly & Wicker, Inc.'s liability to Client and/or any of its subsidiaries, and to all construction contractors and subcontractors on the projects Cor errors, negligent acts, or omissions resulting from these professional services to an aggregate amount not exceeding Connelly & Wicker Inc.'s professional services fees or SSO,000.00 whichever is greater. In wnsideration of the unavailability of professional Lability insurance Cor services inwlving or relating to harardous waste materials and since it is not the intent of this agreement for Connelly & Wicker Inc. to provide services inwhring or relating to hazardous waste materials nor is any such exposure anticipated by either party under this agreement, it is agreed that the Client shall indemnify and hold harmless Connely & Wicker Inc. and iu consultants, agents and employees from and against aU claims, damages, losses and expenses, direct and indirect, or consequential damages, including but not limited to [ea and charges oC attorneys and court and arbitration casts, arising out of or resulting from the performance of the work by the Engincer, or claims against Connelly & Wicker Ina related to bazardous waste marerials or activities. This indemnification provision extends to claims against Concelly & Wicker Inc. which arise out oC, are related to, or based upon the dispersal, discharge, escape, release or saturation oC smoke, vapors, soot, Cumes, acids, alkalis, toxic chemicals, liquids, gazes or any other material, irritant, wntaminant or pollutant in or into the atmosphere, or on, wto, upon, in or into the surface or subsurface (spoil, (b) water, or watercourse, (c) objects, or (d) aay tangible or inungble matter, v ae[her sudden or not BVDEAfNIFTCATION Client ahaL indemnity and hold harmless CWI and all of its personnel Crom and against any and all claims, damages, losses and expenses (including reasonable attorney i fees) arising out of or resulting from the performance of the services, provided that any such claim, damage, loss or expense is caused in whole or in part by the negligent act, omission, and/or strict liability of the Client anyone directly or indirectly employed by Qiemt (except Connelly & Wicker Inc.), or anyone for whose acts arty o[ them may be Gable. This shall not apply to negligent acts, omissions and/or strict liability [or which Connelly & Wicker Inc is reaonable. TERMINA770N OF SERVICES This agreement may be terminated either by Client or Connelly & Wicker Inc. should the other fail to perform its obligations hereunder. In the event of termination, Client shall pay Connelly & Wicker Inc. Cor all services rendered to the date oC termination, all reimbursable expenses, and reimbursable termination expenses. RECEI V r_.. APR ., ~ ,.. . IQI]BLIC N. ~~ ~ - r~ ~ ~ EaorESxro+uLs aoeEPr o mvEUr, v e vNaEa rgwNa. P r va,wx LEW6. PE N.W ~. oa:u, m. o. v E WO'AIOC MELOI.PE YMNN L YMXEP. P E Connelly & Wicker Inc. Consulting Engineers Mr. Bob Kosoy Director o[ Public Services City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 Re: Engincering Services Proposal Sanitary Sewer Rehabilitation For Sixth Strcet, Howell Park and Ruuell Park Atlantic Beach, FL Dear Mr. Kosoy. April 28, 1992 ComeOy & Wicker Inc. is pleased to submit an engineering fce proposal to the City of Atlantic Beach (ClienQ for preparatioe of plans and specifications fir above referenced project as desmbed in greater detail beknv under Scope of Work. This proposal will remain in effect for a period of l10 days Crom the date of this letter. Acceptance atler that period is subject to a review of the conditions stated herein, and passible revision by Connelly & Wicker Inc. in response to changed conditions. SCOPE OF WORK The work will include the topographic survry, design and preparation of plans and aped[icatans for rehabditation of sanitary sewers in Sixth Street, Howell Park and Russell Park. The work will also include preparatbn o[ detail coat estimates, assistance to the City during advertising and bidding phase, project inspection and contract administration as necessary during the construction phase. We will wnunence the work immediatety upon being given notice to proceed, and we will work with you to meet any reasonable deadline. RECEIVED APR 28 1992 Pueuc wo~lcs P. O. BO% 51343 • JA(]($ONVILLE BEA(?1, FLORIDA 3224613/3 • 90V244]995 DESTIN. FLORIDA • CA5111ER5. NORTH GROLINA CITY OF ATLANTIC BEACH CITY CON.f1LSSION MEETING STAFF REPORT AGENDA ITEH: SANITARY SEWER RENAB FOR 6~'H STREET, HOWELL PARK AND RUSSELL PaRK SUBMITTED 8Y: Robezc S. Kosoy/Director of Public Works ~4. DATE: Hay 5, 1992 BACKCROllND: Recent cleaning and televising of 6th Street, Nowell Park and Russell Park show some major problem areas at these locations. Connelly b Wicker, Inc., Consulting Engineers has submitted an Engineering Fee Proposal for Preparation of Plans and Specifications for chic project. Scope of work will include survey, design and preparation of plans and specifications. Thia includes detailed costs estimates, assistance to the Cicy during advertising and bidding, project insPec [ion and contract administration as necessary during construction phase. Funding availability under 410-4102-535-4900, Other Current Charges. Connelly b Wicker, Inc. cos[ no[ [o exceed $7,180.00. RECOMMENDATION: Recommend proposal from Connelly b Nicker, Inc. be accepted. ATTACN!ffiNTS: 2 copies Engineers Proposal o ~'/JJO4/ REVIEWED BY CITY HANAGER~~B'J<~r~aa-! AGENDA ITEM N0. C~ "~ Fyy t' C. ORDINANCE N0. 95-92-52 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 13, OFFENSES, ARTICLE 1, IN GENERAL, BY ADDING SECTION 13-I1, FLEA MARKETS, AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COHMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. Chapter 13, Article 1, is hereby amended co add Section 13-I1 which shall read as follows: Section 13-11. Flea Markets (a) A garage sale (See Section 24-17 for def inltion of garage sale) operating for more than three Consecutive days in duration, or occurring more than chree times within a calendar year, shall be considered a flea market. (b) IC shall be u:lawful to conduct, promote, or oche rvise engage in operating a flea market within the municipal boundaries of Atlantic Beach. Section 2. This ordinance shall take effect immediately upon its adoption. Passed by the City Commission on first rending [his day of i992. Passed by [he City Commission on second and final reading [his day of 1992. YILLIAH I. CULLIFORD, JR. i Maynr/Presiding Ofilter MAUREEN KING City Clerk Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney ORDINANCE. N0. 90-92-157 AN ORDINANCE AMENDI NC THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 24, ZONING AND SUBDIVISION REGULATIONS, ARTICLE II, LANGUAGE AND DEFINITIONS, AMENDING SECTION 24-17 TO ADD A DEFINITION FOR GARAGE SALE, AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COCLNISS ION OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. Chapter 24, Article II, Section 24-17 is hereby amended to add a definition for "Garage Sale" as follows: "Garage Sale" shall mean the sale of personal property in, ac or upon any residentially zoned property, or upon any com,uerc Tally zoned property independent of any business licensed under [his code [o conduct retail sales upon such property. Garage solos shall include, but not be limited to, all such sales, and shall include [he advertising of the holding of any such sale, or the offering to make any such sale, whether made under any other name such as yard sale, front yard sale, back yard sale, home sale, patio sale, rummage sale or any similar designation. Section 2. This ordinance shall take effect iemediacely upon its adoption. Passed by [he City Commission on first reading [his day of 1992. Passed by the City Comoission on second and final reading this day of 1992. WILLIAM. I. GULLIFORD, JR. Mayor/Presid inq Officer MP.UREEN KING City Clerk Approved as to fom and correctness: AiAN C. JENSEN, ESQUIRE Lity Attorney ORDINANCE NO.' 40-92-17 AN ORDIZ0INCH AHENDINO THE CODE OF ORDINANCES OF THE CITY OP ATLAHTZO BSACH, giTENDIHO THE EZIBTIHO 1RANCSIBE OF OOHTINEHTAL OABLBVIBION TffitODOH NAY, 2005, RBDIICZHO THE HOHD R64DTRElD31iT8, AND PAOVIDIHO AN EFFECTIVE DATE. flBSREAB, continental Cableviaion of Jacksonville, Inc., currently has a franchise to operate in the City of Atlantic Beach granted under prior ordinances, to wit: ordinance a0-79-9, 40-80-10, 40-80-i1, 40-82-12, 40-85-13, 60-87-15,and 40-89-16, and 11HEREAa, Continental Cableviaion of Jacksonville, Inc., deairae to extend its Pranchise in the City of Atlantic Beach through Nay, 2005, in order to make long range plans, financial Commitments, and capital improvements to the facilities now or hereafter existing in the City. FOE THEREFORE, 8E IT ORDAZIPED SY THE CITY COIOSISBZON OF TSB CITY OP ATLANTIC BRACH, FLORIDAL SECTIOH i.. The franchise now held by Continental Cablevision of Janksonville, inc., to construct, operate, and maintain a cable talevieiori system in the .City of Atlantic Beach, is hereby renewed and extended through Hay, 2005. HECTIOH 2. The performance bond required to be maintained by Continental Cableviaion of Jacksonville, Inc., shall be in an amount no leas than $50,000.00. SECTIOH 3. Ali other terms and conditions of the existing franchise granted to Co:ttinantal Cableviaion of Jacksomiille, Inc., ae set forth in the above-listed ordinances, ahali remain in full force and effect. 88CTIOE 4. This Ordinance shall take effect i~cediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of February, 1992. PASSSD by the City Commission on second and final reading this _ day of February, 1992. ATTEST: MAUREEN XING WILLIAH I. GULLIFORD, JR. City Clerk Mayor, Presiding Officer Approved as to form and correctness: LAN C. SEN, ESQUIRE City rney Page Thzee Resolution No. 92-12 ADOPTED BY THE CITY COMMISSION OF ATLANTIC BEACH, FLORIDA this 11th day of May 1992. WILLIAM I. GULLIFORD, JR. Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney A T T E S T: MAUREEN KING City Clerk Si..~: ~. ~.~. Page Two Resolution :lo. 92-12 WHEREAS: the baseline or reference feature from which the erosion hazard setbacks will be measured can be arbitrarily drawn by a certified state agency, and periodically redeliniated landward, particularly after a severe storm; and WHEREAS: the proposed legislation will have the effect of forcing the coastal municipalities to adhere to land management policies which are not in their interest, are not initiated with their representative input, and are confiscatory to their constituents; and WNE IU3AS: the proposed legislation represents a major step by the Federal government toward a policy of retreat from the sea, to the detriment of beach management programs for our developed coast which include beach renourishment projects; and WHEREAS: the proposed legislation will have an enormous detrimental impact on the coastal tourism economy which provides substantial economic and social benefits to our nation's population; and WHEREAS: it has been demonstrated by *_he United States Army Corps of Engineers at sundry coastal locations that the cost of beach preservation and nourishment is returned by a factor of at least 51.90 to $2.50 dollars for every dollar spent thereby providing a benefit to the State of Florida and the L`nited states. NOW, THEREFORE, BE IT RESOLVED by the City of Atlantic Beach, State of Florida, as follows: 1. That the City of Atlantic Beach hereby formally states its opposition to 51650 and will work vigorously toward its defeat, in the interests of the resident.^, of our coast. 2. That upon adoption of this resolution, a certified copy shall be forwarded to President George Bush, Senator Alan Cranston, Chairman, the Senate Housing Subcommittee, Senator Graham and Senator Mack, Congressmen Charles Bennett and Craig James, State Senators Arnett Girardeau, Ander Crenshaw and William Bankhead, State Representatives George Crady, Stephen Wise, Michael Langton, Betty Holzendorf, Corrine Brown, James King, Joe Arnall and Kathy Chinoy. ~" ~; ~- ..y RESOLUTION NO. 92-12 {~ i~ .,q' ld~o~~~, ~~ A RESOLUTION OF THE CZTY OF ATLANTIC BEACH, OPPOSING S1660, ALSO KNOWN AS THE NATIONAL FLOOD INSURANCE, MITIGATION AND EROSIGN MANAGEMENT ACT OF 1991 WHEREAS: the City of Atlantic Beach, State of Florida, has reviewed and discussed 51650 also known as the National Flood Insurance, Mitigation and Erosion Management Act of 1991; and WHEREAS: the proposed legislation will delineate "erosion hazard' zones within which many coastal properties will be located; and WHEREAS: the proposed legislation will provide funding up to 408 of the insured value of the structure on said properties to relocate the structure, with no compensation to be paid for the lot which must be abandoned nor the land which must be acquired for relocation; and WHEREAS: affected property owners who do not accept the relocation (or demolition) funding within 24 months of the offer will thereafter be eligible for one flood claim payment to a reduced maximum of 408 of the structures insured value, after which the flood insurance on the structure will be canceled by the National Flood Insurance Program; and WHEREAS: the proposed legislation does not incorporate experience-related insurance that separates coastal properties from riverine properties; and WHEREAS: land use restrictions contained within proposed legislation prohibit new construction or substantial improvement of any structure not deemed readily moveable; and WHEREAS: State building codes require coastal construction or substantial improvement of any structure to incorporate pilings into their foundation, thereby making them immovable; and WHEREAS: the coastline of Atlantic Beach, State of Florida, and Duval County, State of Florida, is almost totally developed land and offers no reasonable areas for relocation of displaced coastline structures; and WHEREAS: the effect of the proposed legislation will be to require coastal property owners to purchase flood insurance as per mortgage requirements of Federally insured lenders while making said insurance impossible to obtain, thus severely reducing the marketability and value of coastal properties; and p o _ N N .~ ~ ~ ` Z w U Z 0. y P 4 Y \ y } V O Q C ^4,j V 4 ~ ~ ~ y ~ Y y Y 4 ~ 6 Y V O C U ~ z ~ y "~ E ~ i o u m ~~ ~ o ~ i + Z t7 I G S U O Q ~ Hti O F O z ~+ a .a m ;c w a' ~ o ¢a S F Y g k ° 6 `~ M ~" w £ .] ~ j O p Te z 1 (J ~. Z > W f~4 Y O ~y U Ll Y ' < U ° < a - i U M ~ y ~ N W W U YI p ~ O ~ .] 2 ~ Z y 4 y y [ -l t y z U ' p y o ti 4 5 Y U U H ~ Z ^1 ~ q jXl m ° W z .1 4 O err U S nG _ y ~ 9 9 ~ ti M N g . w ~ U O W Y y ~ y W O W . i ~ ~ O ~ Z Z ~ y 0 h O Q C M ~ p~ n ~ O = {{yy V L ~ A I K N .J . C O U Y .y ~ ei 1 Cl Y Y1 ~ C C ~ F~ ~'1 U Y ro ~ ~ A 9 ~ ~ 1 F W a ~ v i c ~ I ~ W ~ J . ~ r S ~ CITY OF m° ,~.~ a~ - ~i ~: ~ 1200 S1~UPIPEA LA.\E :.`, _. .__ _.. _ ... -____.____ ATLISTIC aF.1CX. FIORIDA R2JJiJ81 TELEPHOk'E ImMI ZfFJ8.l1 fA%190i12J}SNJ May 6, 1992 M E M O R A N D U M TO: Joan LaVake/Purchasing Agent ~. . FROM: Robert S. Koaoy/Director of Public Works Q~ I RE: ANALYSIS FOR 3 ROLL-ON, ROLL-OFF SLUDGE CONTAINERS 3 FOR ATLANTIC BEACH WWTP We have reviered the bide on the referenced project, rhich rare: Jim Hardee Equipment Company, Inc. 538,277.00 Tom Nehl GNC Truck Company 639,027.00 , Both firms submitted complete bid packages in accordance with the Advertise to Bid. Curiously, four bidders Heaco, Load King, Nichols and Ray Pace declined to bid. Apparently, the stainless steel floor , re epecif led, which required the vendor to furnish a generic roll-on, roll-off container with a custom built perforated sub-floor 6• off the bottom, did not interest these bidders. Perhaps the design roe not clear to them or their rorkloatl could not accommodate our needs to modify a catalog item. We recommend the bid be awarded to the low bidder, Jim Hardee Equipment Company, Inc. RSK/tb cc: Kim D. Leinbach/City Manager Kirk Mendland/Finance Director Ernie Beadle/Assistant Public Works Director File ~. `; -;- efd No. 9192-12 -Three (3) Roll-On Roll-Off Sludge Containers Hailing List: Load King Hanufac Curing Co. HESCO 1357 W. Beaver Street 27137 South Highway 33 Jacksonville, FL 32209 Okahumpka, FL 34762 Montgomery Industries International 2017 Thelma Street Jacksonville, FL 32206 Jim Hardee Equipment 5801 E. Broadway P. O. Boz 5537 Tampa, FL 33675 Scott's Services 2fi50 Phyllis Avenue Jacksonville, FL 32204 York Truck Equipment, Inc. 321 N. Lane Avenue Jacksonville, FL 32205 N b P Truck Body Service Co., Inc. 1099 McDuff Avenue North Jacksonville, FL 32205 General Truck Equipment 6 Trailer Sales 5310 Broadway Avenue Jacksonville, F1. 32205 Rivers Body Factory. Inc. 10620 General Avenue Jacksonville, PL 32220 Ray Pace's Waste Equipment 9365 Phillips Highuay Jacksonville, FL 32256 Nichols Truck Bodies, Inc. 1168 Cahoon Road Jacksonville, FL 32221 Tom Neal Truck Co. 417 South Edgevood Avenue Jacksonville, FL 32205 All Jax Waste Co. 8619 Western May Jacksonville, FL 32256 Bid No. 9192-12 - Three (3) Roll-On Roll-Off S1udRe Containers [hat i[ recommend co the City Commission [ha[ i[ accept Che bid from Hardee Equipment of Tampa, Florida, as the lo~est responsible bidder mee:ing bid specifications, and make [he award accordingly. Respec [fully, Joan LaVake, Purchasing Agent ~- CITY OF ~lfaatlc ~tac! - ~louila em sEwNOLe Ru~o ATLA.~TIC BEACN, FIDRal~ ]521}5115 TFLFPt10NE f9M 2lF5a00 FAX 19an 21158x5 AWARDS COlAtITTEE MINUTES WEDNESDAY, APRIL 29, 1992 The Awards Committee me[ on Wednesday, April 29, 1992, at 2:00 PM, co receive bid adver[iaed as Bid No. 9192-12, Three (3) Roll-On Roll-Off Sludge Containers. Present a[ the bid opening Were Commissioner Glenn Edwards, Chairman, City Manager Kim Leinbach, Public Works Director Robert S. Kosoy, Parks S Recreation Director Rose Blanchard, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invi Cations [o Bid Were mailed to thirteen (13) prospective bidders show on [he attached mailing list. Six (b) bids Were received as follows: TOTAL PRICE BID HESCO Miami, FL $ NO BIU Nichols Truck Bodies Jacksonville, FL NO BID Load King Manufacturing Jacksonville, FL NO BID Hardee Equipment Tampa, FL 38,277.00 Tom Nehl Truck Jacksonville, PL 39,027.00 Ray Pace's Waste Equipment Jacksonville, FL NO BID This is [he second time this project has been out for bids. The fire[ time, only one bid vas received, from Hardee Equipment, for an amount of 512,759.00 show in the "TOTAL PRICE BID" column; this Was intended to be a unit price only, for a total of 538,277.00, but had to be considered an incorrect bid. Hardee is noW the loves[ of the two bide received, again a[ 538,277.00. Due to further lack of response [o [his project, and [he reputation enjoyed by Hardee Equip- ment for projects of this nature, it is the consensus of the committee May 11, 1992 av O > I 2 .O o 1 N , J J ` W r 1 j _ L P l ~ ~ J -1 Y L s ` I `_' ~ b ~ C u s ° 4 p C '7 5 O 6 u F pV K q O C ~ W '" ¢U Z y ~ O U r i m p U u a 6 6 C e C V ~ A O y [rr [ y ZZ.I moa U U L N • 0 O y U (y O 4l S m V V 2 6 M 4 l m y 3 m J ~ y ^ ~ Y ~F Y 6 g z ~ 0 ~ a a W .. ~ z z 00 Y U Vl t) Y m J ~ 7 U yy O Z U • F YI + O U ~ p i ~ O µ, K ~ r .] p w~ Z w y Li O > U 2 0 O {y~ Y F 4 U • ¢ a~ '~ '~ Y p Q O ~ L ~ ~ ~ O ~ K ] U . 2 .l O ? .] Z 3 p v i Y 41 U N 2 Q F ^~ N B ~ ~ M N ~ 4 0 p ~ y.~ J V T 0 Y (A m y Y ~ m _ ' {a. ^ P ~ U )' L W o S' U w p O Y poll ~ 6 N N , ~ ~~~ ~ 0 y 0 ~ H U S C O N. ~ ~ `. `` , Bid No. 9192-11 - Construct Basketball Courc ac Donner Park Mailing List: Sport Courrs, Inc. 6823-A Phillips Parkway Drive North Jacksonville, FL 32256 Barcorp, Inc. 8452 Merlong Road Jacksonville, PL 32210 Varsity Courts 1970-A Corporace Square Longwood, FL 32750 Thompson b Son P. 0. sox 6388 Jacksonville, FL 32236 RMB Construction, Inc. 7536 Jana Lane North Jacksonville, FL 32210 R. L. Larrence Construction 335 Dudley Street Atlantic Beach, FL 32233 CITY OF 1'1ua~rue $eaek - ~lasCda eoose.~ivote kuw ATI.I\ill' BFX:H, FLORm1)3U}SS/5 '. TELEP110NE f901~ LTa5a00 fA%(9W12ASaD5 AWARDS COMMITTEE MINUTES WEDNESDAY, APRIL 29, 1992 i r. r. k- The Awards Committee me[ on Wednesday, April 29, 1992, ac 2:00 PH, to re<eive bSd advertised as eid No. 9192-11, Construe[ Basketball Court at Donner Park. Present a[ the bid opening were Commissioner Clenn Edwards. Chairman, City Manager Kim Leinbach, Public Works Director Robe..-t S. Kosoy, Parks b Recreation Director Rose Blanchard, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invitations to Bid were mailed to six (6) prospec eive bidders shown on the attached mailing list. Six (b) bids were received as follows: TOTAL PRICE BID The Walding Company Jacksonville, FL $ 7,038.00 J. T. Construction Jacksonville, FL 7,100.00 RWB Construction Jacksonville, FL 4,943.00 Robert Laurence Construction Atlantic Beach, FL 3,780.00 Central Coast Concracting Corporation Palm Coast, FL 1,900.00 R. L. Hickman Jacksonville, FL 8,167.00 The low bidder, Robert Laurence Construction, meC all bid requirements. and has satisfactorily constructed other tennis courts for the Ci[y in the past. I[ is, therefore, the consensus of t he committee that S[ recommend to the City Commission that it accept the low bid from Robert Laurence Construction as the loves[ responsible bid meeting bid speci- fications, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent May 11, 1992 o 0 N 1 ~ 1 N 1 V "~ 1 ~ C 5 6 O W I O u ~ Y 1 tl L 1 ~ ' 1. 3 6 W A ,"j 1 ~o > U x I a v . 6 6 m '~ 0 it M ~ i E j U 3 ~ j F K 0 h oa ~ V .] ~ Z ~ U y O ' a^ N W'Y. 1 0O U g 7 6 a W N W 4] t! ..1 0 ..1 Vl > Z a' N j W Y m U 1 a ~ ' B M O b Y p N [w ~ 4 7 m y Y -~ 1 p ~ p 4 N ~ p p = N ~ ~ y ~ ti P W p Z .-1 .Y 1 ~' fl + ~ ° R ] ~ p m j x a .roc` q~ O D W m u 9 E ~. - .~ V ~ O 1 P .t p. W W ry U J N. 1 ~J ~' l N ~ P y £ Z N ~' O °' 3 "~ W F F Y in zc: ` u v w K .. pp '..1 C a 0 Z o C c ^' E: o° i Y = ~ o O C F .W.1 r u Zw O 1 Y q ~UZ Y 6 ~ N ~ Q Q ~t U y I Z O E Y O av 14 1' ~ + K F ~ Z O U 1 y ' N 4 ~ 1 ~~ u Y F py +1 C1 y I~ O O 1y ~ ~ pR !!1 ' F ~p ~ i i S 30 ? 2 y' • az m a 3 5 Y U p H O 14 V ~ a W P y~ y a. 3 W W O -~ K .] yy W N F1 U Q' O 5 N Y Y 1' U Y ~ 6 m ~ Z O F U p C o 5 W h F .] ~ ~p 2 w U Z O F Y , ti ' ~ YN K S~ = 9 E v H Y C O q L Y F M .-0 y~ 4. O y p 61 N J. Y 1 e m L m a 3 P O O W ~ ^' M K 4 Q O 1 Y d n O .p. ~ c Q m ~ ~ q -~ 1-' ~ 9 S 1 J F O tG W L ~ F D q ~ G 6 p :. C eFn ~ i CITY OF 11tfa«ta b"'eae(s - ~lozidct 1300 SAAD%PF.R I.A.1E ATLANTIC BEACH. Fl.ORmA 13 2 1111 8 1 ' TELEPHO1iE 1901)311-$ii FA%19W13iL58L ' ttay 6, 1992 M E M O R A N D U M TO: Joan LaVake/Purchasing Agent FROM: Robert S. Kosoy/Director of Public Worka~ RE: DEBRIS HAULING FROM PUBLIC WORKS YARD - We have reviered the 9 bids for the referenced vork. The for bid by W.R. Tornaend for 56,750.00 vas 43R of the next for bidders price. Even this bid amount rould stretch our Sanitation budget rhich has recently been strained rith repairs and maintenance. We have further analyzetl our ner Solid Waste Pickup Schedule and it appears that time can be allotted on Wednesdays for City forces to begin the removal o£ the debris. It rould probably take a year or more to remove the debris, but re have lived rith this contlition for over 5 years. We recommend that the bids be rejected and re rill attempt to reduce expenditures by using City forces. RSK/tb cc: Kim D. Leinbach/City Manager Kirk Wendland/Finance Director File i } ~_ ~.> -. Bid No. 9192-10 - HAUL DEBRIS FROM PUBLIC WORKS YARD Mailink List• John Renny Construction Co. 1238 Neck Road Ponte Vedra Beach, FL NCCumber Contracting, Inc. 8384 Baymeadows Road Jacksonville. FL Haftco 370 5. 4th Avenue Jacksonville Beach, FL W. R. Townsend Contracting, Inc. P. 0. Box 17434 Jacksonville, FL Anderson Construc [ton Company P. 0. Box 24891 Jacksonville, FL Barcorp, Inc. 8452 Rerlong Road Jacksonville, FL J. T. Construction 9114 Waynesboro Avenue Jacksonville, FL Burkhalter Wrecking, Inc. 2476 Kinge Road Jacksonville, P1 ~: 81d No. 9192-10. Clear and Haul Debris From Public Works Yard to Northside Landfill Based on Che attached memorandum from the Public Works Cirector, is is the consensus of the committee that it recommend co [he Ci[y Co®iseion that it reject all bids and the project 6e undertaken by City forces Sn an effort co reduce expenditures. Respectfully, Joan LaVake, Purchasing Agent CITY OF ~f P~Ila.rtie ~~ - 7latcslu Boa SENL\OLE W11D ~-"--_---- ---- aTLA\TIC BEMM, FIARDLU22J}5µJ TFLEPRO\E (9ai) 2SAJaaa Jl \ FA%INIOl 3IF5BD5 May 11, 1992 AWARDS COMMITTEE MINUTES l.'EDNESDAY, APRIL 29. 1992 The Awards Committee met on Wednesday, April 29, 1992, at 2:OU PM, [o receive bld advertised as Bid No. 9192-10, Clear and Haul Debris From Public Works Yard to Northside Landfill. Present at the bid opening were Commissioner Glenn Edwards, Chairman, City Manager Kim Lefnbach, Public Works Director Robert S. Kosoy, Parks 6 Rec rea[ion Director Rose Blanchard, Building Official Don Fozd, and Purchasing Agent Joan LaVake. Invitations to Bid were mailed [o eight (R) prospective bidders shown on the attached mailing list. Nine (9) bids were received as follows: 'TOTAL PRICE BID J. T. Construction Jacksonville, FL S 16,500.00 Burkhalter Wrecking Jacksonville, FL W. R. Townsend Jacksonville, FL Kimains Cont ratting Jacksonville, FL J 6 M Construction Co. Jacksonville, FL Waste Management Jacksonville, FL Robert's Diesel Jacksonville, FL Anderson Construction Jacksonville, FL Barcorp, Inc. Jacksonville, FL 16,594.00 6,750.00 15,630.00 25,000.00 24,494.67 21,399.00 26,454.00 28,500.00 ~4 ~~ K Y6 - w \~ e s e . ~ ~ ~ ~ ~ _ ~ _ ~ s ~ ~ 4 8 8. R ~ ~ ~• 7 _ G ~ s 8 t° 41 F ~ ~ i ~ _ ~ 8 ~c' -. 2 . S !~~ Y ' _ ~ ~' It 0 E .~ v~ ~ 2' 8 8 z=a ~ ~ ~ 7 6 L O ~~ ~ ~ 8 ~ 8 ~zo& ~ r ~ awE ~ ~_s= 6 ~ ~~~t <_ 8 8 ~~~~ Z~~ ~ .'~ ~s~d ypmz 600C0 u~4~ 8 8 8 3FO~m ~ ~ R 3 5 ~ ~ .~ 8 a. ~ ~~~ ~ ~ m a a a a ~ ~ ~ ~ ~ a ~ _ 0 ~_~ a s »d ~ ~ ~ ~ Y ~ ~~~ G a ~3 ~O ~ ~ ~r z <' a ~e~ ~ 3 p Er - 8~ m ~~ ~ ~ o` ~ d 's = ~ ^Z ~ m t- ~ ~. fi D ~i c ~ ~ i y 8 °;32~ e7~?~ ~~'ao$ sa~~:=~ ~ayEFe~H ~~ d z m u d ,'¢ ~ 8 8 ~ 8 ~ 8 8, R 8 ~ 8 8 ~ 8 i 8 ~~ ~ ~ _ _ w k .4 8 8 a 8 a 8 s. 8 a. a. 2 . w 7 ~ L '~ - R r f A F ~ 9! ~ ~ G I , f ~ . ~ m~ 4 ~ g -^ ~ 'i 8 '~'~ s_ F• ~ ~ ~ 44 N ~ ss+ u q Z2 s ~ > R D 8 8 A e ~ ~ e ~ 8 ~ F' .Z h ~ » A ~ L! ~ ~ m ee d~~ ~ ° E $ & 1C S » 8 ~ M . .o 3 ~ A ~ 8 ~ 8 ~ 8 ~ 8 A 8 ~ A 8 ~ R S S $ ~ ` ' ~ t! o-ei ~~~~ < 8 $ 8 8. 88 8 8 "' 8 8 s ~'~,o - ~~,, ~ - w w G3~d !40" 8 8 8 8 8 8 8 8 8 8 ~ FF< F ~ _ $ ~ :~ ~ ~ ~ ~ ~ ~ 8 ~ » 3p ~ ~ ' i » « & - Zt w~ ~ ~~ o ~ 8 8 8 88 8 8 8 $ 8 8 ~ 8 g L2 ~ '~' ill '~ "' 8 m ~ S « 8 88 8 8 8 8 8 8 8 R _ ~ g g J[ 8 8 8 8 8 8 R 8 8 ~ ~ ~ ~ p ~ ~ ~ & ~ it » .t Y ~ 8 8 8 g 8 $ ^^ ^ - p < y ~ L" j YI Y1 n1 L1 ¢1 v}i m v}i J u N s i Y ~ q ~ A ~ ~d {~ C¢@ !59 ~ < ~ r d o 3 £ E ~ !rC C ~ E ~ C]~ Ffa ~G '~'G 'j $ y ~ ~~ 8a r~ ~ i c ~ q E ~ y $ , OF of ~ u d ~ • d m e • ~ N 6 z u V t 6 m ~ 8 S Y1 O {{ Fi o~ ~z~z ~~~G ~ua ~3~= ~+~VO O ~~~~ 3o a u ~~~~ 3~ m N ~rv e cE sF y g 8 8 8 8 8. 8 8 y y E Q p 3 Y Y N: Q Q E Q Q 3 N Q Q E Q Q S r ii ~ .: ri ~ .4 8 8 8 8 8 8. 8. 8. ~ 7 g a ~n 8 N ~ ~ S LS ~ ~~ $ ~ 3 ~ A ~~ Jt ~ ~ 8 8 8 8 8 8 8 8 A , ~ $ ~ ~ y ~ ae ~ 8 V j y N '^ R ~ aC 8 8 8 ~ 8 C O 8 8 i ~ ~ ~ ~ .. ~ _ ~ s s a s s a a a ` ~ E w . ~ i ~ ~ ~ a ~ A _ ~ 8 8 8 8 8 88 8 8 ~ ~ ~ ~ N ffi w ''Z r h ~ r a s 8 8 s, 8 8 8 r ~ 8 8 8 8 8 8 8 8 ~ ~ $ ~ 6 g N ° p¢ yH( q8 8 QH p8 H ~ qq8. 8Q e ~ ~ N J1 ~ R ~ S( S = Lg i 8 8 8 8 8 88 B 8 ' b ~ ~ ~ ~~ g h' y Q a f p~ 3 ~ y z s d q 8 8 8. $ 8 8 ~ 8 ~ ~~~ a s ~ a ~ _ 0 u9 3 ~ y ~ ~ 3 3 ~ ,~-~ ~ 8 C a b ~ i ~ y 5 o ~ C ' S i ~ 2 6 .. g i 66 F 6 e ` B~ ~ ~ ~ g p ~Zx ~ 2 tE .~°d = { ~ +S Erq e ~ Y ~'- 3 EC ~ E ~ ~ ~~ ~ E .5 y~ ~ 4~ . f AECO naa 2 z ti`y2 GEE E JENSON 4t9o aeuon Woad Suite 310 Jacksonville, Florida 32216 90d/296-]500 FA% 90a/296-6018 TO City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 GENTLEMEN: WE ARE SENDING y0U following items: Shop drawings Copy of letter LETTER OF TRANSMITTAL Date 4/21/92 Wpb NO 90-327 ttention Mr. Kim Leinbach Re: Buccaneer Water System Im rovements Phase I Ma ort Road Water Main Ext. 0 Attached ~ Under separate rover via the Prints Plans ~Sampla ~Specitirations Charge ceder Other 1 A E N DESCRIPTION 10 Bid Tabulation RECEIVED __ ArN 23 1992 THESE ARE TRANSMRTED as checked bebw: C For spproral ^ Apprwr.M as wbmitted ^ For your aces O Approved as rated C As requested ^ Rehmed for coneet'ans C For renew and comment FOR BIDS DUE `9 PRINTS RETURNED AFTER LOAN TO US. 11 encbwres are not as noted, kindty noti/y us at once. j rlErsaers Bids have been checked tabulated and verrf ied. The a aren[ low bidder PJI B~[ic Tank Service, as well as apparent second lo•' ^he Unicon Group have ~resubml tied copies of some documents to correct minor deficiencies, and the bids now appear techni cal iv acceptabl -r s~a-' 4 Co~y>D HOb Kosoy fro/4) san6o: ~1(qy [ Andrew R. May PE 1 j II encbsures are not a nel~ndty notiry us at once. j°"N einj pyeuc aloRKs C Resubmit _ copies for apprgral C Submit _ espies br tlisfribtaion C Retum _ corrected pnnb CITY OF 7QtlaKtie b'cae! - ~ldaula May 6, 1992 M E M O R A N D U M 1200 SA.\pPIPER LA.\E ATLA]TIC BEACH, !l<MD)9 ]22II1A1 TF1FA/Oh'E (90112(1-Sfl/1 fA% 190q Z(1-SBII TO: Joan LaVake/Purchasing Agent FROM: Robert 5. Kosoy/Director of Public Morka~ RE: BUCCANEER MATER SYSTEM. IMPROVEMENTS PHASE I MAYPORT ROAD MATER MAIN EXTENSION (MAYPORT ROAD BORE AND JACK) This project, usually referred to as the `Mayport Road Bore and Jack`, rill provide new rater mains which rill interconnect the Buccaneer Mater System to the Atlantic Beach System. The project rill require boring under Kayport Road to install a 12` rater main. The bide have been checked, tabulated and verified. The bid analysis roe provided by Gee 6 Jenson and reference checks rere performed by Ernie Beadle. The 3 loreat bidders rere: 1) AA Septic Tank Service =____= 5133,083.95 2> Unicon Group =____= 5149,340.00 3) Braddock Construction =____= 5163,400.00 Me recommend arard to the for bidder, AA Septic Tank Service. RSK/tb attachwents cc: Kim D. l.einbach/City Manager Kirk Mendland/Finance Director Narry E. McNally/Utility Plant Division Director File - MRBJ B1d No. 9192-7 - Buccaneer Na ter System Improvements Phase I, Hayport Road Na[er Hain Extension. Mailing Lis[: V. J. Usina Contratting 1127 - 5th Street St. Augustine, FL 32084 Braddock Construction, Inc. P. 0. eox 51370 Jacksonville Beach, FL 32250 Cruhn-Nay, Inc. 6897 Phillips Parkway North Jacksonville, FL 32256 Pectic oat Contracting 11025 Blasfum Road Jacksonville, FL 32[26 Valencourt Construction P. 0. Box 2L12 Orange Park, FL 32067-2112 The Haskell Company P. 0. Box 44100 Jacksonville, FL 32231-4100 and the following Plan Rooms: F. M. Dodge Construction Bulletin U. S. Department of Commerce Minority Bus ineas responsible bid meeting bid apes if ica[ions, and make Che award accordingly. Respectfully, Joan LaVake, Purchasing Agent ~. CITY OF ~tla«tie b"eae! - ~Emuda 800 SEML\(/1J: RIND y__ _._-. _- _ _ _.-- __ ATLA\TIC BEACH. FLORIN 1221}Sµ5 1'FiFAIONE 1900) 201-5000 ~~ FA%190112(A50M May 11, 1992 AWARDS COMMITTEE MINUTES THURSDAY, APRIL 2, 1992 The Awards Committee met an Thursday, April 2, 1992, at 2:00 PM, to receive bid advertised as Bid No. 9192-7, Buccaneer Mater Sys [em Improvements Phase I, Maypor[ Road Mater Main Extension. Present at the bid opening were Commis sfoner Clenn Edwards, Chairman, City Manager Kim Leinbach, Public Morks Director Robert S. Kosoy, Utility Plan[ Division Director Narry McNally, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invitations [o Bid were mailed to six (6) prospective bidders shown on the a[tathed mailing list. Seven (7) bids were received as follows: TOTAL PRICE BID AA Septic Tank f Jacksonville, FL E 133,083.95 1 Unicon Group ; Ponte Vedra Beach, FL 149,340.00 I F Braddock Construction Jacksonville Beach, FL 163,400.00 NGA Construction Jacksonville, PL 178,815.00 Gruhn-May I Jacksonville, FL I 184,173.00 V. J. Usina j~ S[. Augustine, FL 185,551.07 Jax Utili Gies Construction I Jacksonville, FL 189,480.00 The bid analysis, provided by Cee d Jenson, is attached for your information. Based on [he evaluation performed by [he Publ it works ) Direc [or and his staff, 1[ is the consensus of [he committee that i[ recommend [o the City Commission [hat i[ accept [he low bid from AA Sep[it lank Service, in the amount of ;173.083.95, as the lovesC 7 i 1 1 RECEIVED APR 3 0 ~ ~c1Y(]l(IG~ CHANGE ORDER In [e rna [i onal FabCo, Inc. Contractor: Date: 4/17/92 Orner: City of All an tic -Beach 21164 Prof act Title: Buccaneer VVTP Expansion P.d. Box FL 32752 G E J P roject No .: 91-083 Longrood esidenc P Chan e Order No. : 1 r Gar Streeter, Attentl on: Y g You are hereby requested to comply rlth the follor ing changes from the contract documents: Decrease In Increase In Contract Co ntrect Item 1 Furnish and install fiberglass Croughs 0.00 0.00 with aluminum supports f 0.00 xxxxxxxxxxx Tota l decrease xx S 0.00 Tota l Incr ee se xxxxxxxxx Net (Increase)(decrease) wntre ct prl ce(add addl tlonal ~ 00 0 f o.00 sheets It necm ssa ry) f . { Th• sus of f 0.00 Is hereby (added to)(deducted from) the total contract price, end the total adJ usted contract price to date thereby is f 492.197.00 The tlme provldad,for eomDletlon in the contract Is (meffieaBmAJ (Inereasetl) (~~~~}~py 30 calendar days. This document shall become an em en dm ant to the contract and all pr ov islons of the wntract ^111 apply hereto. Llq ul da tad damages Es~> (r.11.1 not be) assessed at f 300.00 /day. i t Recouended Dy: Date: ~- 29 '9Z ( g near/Architect) Accepted by: f ~ Date: ~ ~ 7 ntr act or) Approved Dy: Date: (Or ner) i CHANGE ORDER Contractor: International FabCo, Inc. Date: 4/17/92 Owner: City of Atlantic -Beach P.U. Boz 21164 Prof act Title: Buccaneer WVTP Expansion Longwood, FL 32752 G d J Proj act No.: 91-083 Attention: Cary Streeter, President Change Order No.: 1 You are hereby requested to comply rtth the follow ing changes from the contract documents: Decrease In Increase In Item Contract Contract 1 Furnish and install fiberglass troughs 0.00 0.00 with aluminum supports Total decrease •f o.oG xxxxxxxxxxx Total Increase xxxxxxxxxxx f d.oo Net (Incr ease)(decrease) contract prlce(add addl Lionel sheets if necessary) f 0.00 f 0.00 The sum of f 0.00 , is hereby (added to)(tleduete0 from) the total contract price, end the total adJ usted contract price to date thereby Is f 492.197.00 , TAe time pr ov idsd for eom pl etl on in the contract Is (aa>~esg®dJ (Increased) (sbsssxmssmt3x by 30 eel ender days. This document shell become an amendment to the contract and all pr ov lsl ons of the contract rill aDDIY hereto. Llq ul da tsd damages Es~iJ (r.l Llnot bed assessed at f 300.00 /day. Rsco.mended by: ~~ (E near/Archit ct) Accepted by: ~'~"~l ( tractor) Approved by: (Owner) Date: ZS 9Z Date: ~ ~ `~ z- Date: RECEIVED APR 301992 ~~ ylo((ICs CHANGE ORDER Contractor: International FabOo, Inc. Date: 4/17/92 Orner: City of Atlantic - Bea P.O. Boz 21164 Prof act Ti Tie: Buccaneer YYTP Expansion I:ongrood, FL 32752 G d J Project No .: 91-083 Attention: Cary S[ree [e r, President Change Order No. : 1 You are hereby requested to comply rlth the follor ing changes from the contract documents: Decrease In Increase In Item Contract Contract 1 Purnish and install Ei be rglass troughs 0.00 0.00 r ith aluminum supports Total decrease ~ f 0.0o xxxxxxxxxxx Total Increase xxxxxxxxxxx f 0.00 Net (Increase)(decrease) contract prl ce (add additional sheets If necessary) f 0.00 f 0.00 The sum of f 0.00 , Is hereby (added to)(daducted from) the total contract price, end the total adJ usted contract price to de to thereby Is f 492.197.00 The time pr ov lded for eom pl etion In the contract Is (aaslaeaemdJ (Increased) (sbesaso9~saott3x by 30 cal ender days. Thts document shall become an amendment +o the contract and all pr or lslons of the contract rill apply hereto. Liq ul dated damages ta~0.) (ra 1.1- not. be) assessed at S 300.00 /day. _ Recommended bys _ Accepted by: near/Arc~hitjject/~) on tract or) Date: ZS 9Z _ Date: Z~ Z- Date: ` ~ Approved by: (Omer ) v CITY OF ATLANTIC BEACN CITY COMMISSION IfEETLNG STAFF REPORT AGENDA ITEM: BUCCANEER WLITP EXPANSION (SURGE TANK) CHANGE ORDER NO. 1 SUBMITTED BY: Robert S. Kosoy/Director of Public Works DATE: May 5, 1992 9 BACKGROUND: Due to some operational problems with the headvorks of the nev surge tank, modifications of [he conveyor and hydrascreens were and continue to be required. The project has been delayed from Final Completion due co a complex combination of design criteria, equipment specification by suppliers, and the interface of tvo different suppliers' equipment. Since the Contractor and his suppliers have me[ viththe Engineer (Gee b Jenson) and City staff and have been taking steps [o correct the problems, the Project Engineer has recommended a Change Order to extend the Contract time 30 days, to May l7, 1992. RECOMMENDATION: Approve Change Order No .1 (Time Only) ATFACHMENTS: 3 copies of Change Order No. 1 REVIE4ED 6Y CITY MANAGER~~/ ]~~~ \\' AGENDA ITEM N0. y CLTY OF ATLANTIC BEACH ; CITY COMMISSION MEESINC ~. STAFF REPORT AGENDA ITEM: STATUS REPORT ON FLEET LANDING SUBMITTED BY: Bober[ S. Ka say/Director of Public Norks~fj~, DATE: May 6, 1992 BACKGROUND: As of Wednesday, Haw 6, 1992 a[ 3:30 p.m. Haskell Company has completed the following: A. Plan I - Permlt plans for an elliptical pipe on the east side i of the culvert aze complete. These plans have not -0een received by the City nor by permitting agencies due to economic consider- ations being evaluated by Haskell Company. B. Plan II - Partial plans were completed for jacking 36" diameter pipe under [he culvert. This alternative vas investigated co avoid inconveniencing [he residents of Fleet Landing and Se lva Marina. The elevations of the pipe inverts proved to be coo low and this plan vas scrapped. C. Plan III - Initial cost estimates were being prepared for lowering the floor of the center culvert. Haskell has received as estimate from Soil Stabilizac ion Specialises for pressure grou[ing~apd soil stabilization. Haskell is await ine an estimate (due this week) from Jax Utilities for [he dewatering, cutting, and reconstruction of the center box and construction of the weir. Mr. Ken Sanders, P.E. has received direction [o complete permit plans for Plan III and has promised to have plans to the Cicy by Hay 15, 1992. RECOMNENDA7SON: Continue coordination with Haskell Company [o complete work. i i ATTACHMENTS: None ~/jJ REVIEYED BY CITY MANAGER ~ O{_z/j.// / j AGENDA I1 EM NO. ~ t: „~ f ~_ /~ eta o_'- ^: ~ ~'., CITY OFAI'LANTIC REACH CITY C0144ISSION MEETING ' -STAFF REPORT AGENDA ITEMS MONTHLY REPORT ON USAGE ~{S~ADELE GRhGE COlMUNLTY CENTER ': SUBMITTED BYE ROSE H. BLANCHARD DATES HAY 5, 1992 HACROROUNDI PER REQUEST OF CITY C0.YFII SSION, THE FOLLONING INDICATES THE AHUUNT, OF USAGE OF THE ADELE GRACE CO!MUNITY CENTER FOR THE HONTN OF APRIL, 1992 AT THE CENTER: 54 people me[ for visits, children on Spring Break . AT JACK RUSSELL PARK: reservations were made f or 734 people. Some were school children vho tome to Russell for field'Crips or lunch and play, and of [he 734 people, 200 were part is ipancs in the ANNUAL EASTER ECG NUNT. RECOl4~f(DATIONI IF THESE FIGURES INDICATE THE CITIZENS PREPERNCE, PERHAPS THE COHMUNITY CENTER IS NOT NHAT THEY NANO. I NAVE TRIED TO "LEAD THE HORSE TO NATF.R, BUT I CAN'T HAKE THEM DRINK". ATTACRMENTBI NONE REVIEWED HY CITY M1INAOER~ ~ ' - AGENDA ITEM NO. CONSENT AGENDA CITY OF ~aatie b'tatlc - ~laaida ~ro>Vl~mx#inn WfO:RFliS, public works services provuied in our rn+.~+~i ty are an integral part of our citizens' everyday lives; and WHFIffAS, the support of an uiderstaiding and inforncd citizenry is vital to the efficient operation of public works systems and programs suds as water, severs, streets and highways, public buildings, solid waste collation, storm drainage, aid beach access; and Wf~S, the health, safety, and canfort of this mmunity greatly depeids on these facilities aid services; and WE~7lS, the yvality aid effectiveness of these facilities, as well as their planni.ig, design, aid construction, is vitally deperderrt upon the efforts and skill of public works officials; and WEB~AS, the efficiency of the rn,at;fied aid dedicated personnel wtn staff public works departments is materially influenced bi' the people's attitude and urderstaidirg of the importance of tlw work they perfoan. NOW, R4ffiZEfORE, I, William I. (;ulliford, Jr., Mayor of the City of ~~ Atlantic Beach, do herelry proclaim the week of May 17 thcouc~i May 23, 1992, as PSffi.IC FAIaCS WBBR in the City organizations Providing our whidi public c~for of Atlantic Beach, aid Z call upon all citizens and civic th acquaint theaselves with the issues involved in public works services aid to recognize the contributio~rs works officials make every day to our health, safety, In witness whereof I have set mY hard aid cause,3 the official seal of the City of Atlantic Beach to be affixa3 this 11th day of May, 1992. WILLIAM I. GULLIFORD. JR. MAYOR TSZW N CENTflR April z~, Iv~z Mr. Kim D. Leinbach City Manager C1ry of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Deaz Mr. leinbach: I would like to request, on behalf of the Board of Directors of Town Center, the cooperation of the City with our annual festival on May 30th. The City has been very cooperative in the past in the closing of Atlantic Boulevard Fast of Third Stree[ during the festival. The Town Center Board is currently preparing a program of activities for the festival which will be ongoing throughout the day. I will forward the program to you when it is fmali~cd. B you have any questions. Please call nrc. S/~-~ Chauman ¢ Stan Reigger PASSED BY THE CITY COMMISSION ON William I. Gull iford, Jr. Mayor ATTEST: Maureen King, City Clerk ADProved as to Form antl Correctness: Alan C. Jensen, Esquire City Attorney RESOLUTION NO. 92-10 WHEREAS, A group of local Merchants and residents have formetl an organization known as Town Center, and WHEREAS, Said organization is dedicated to Lhe renovation and beautification of the eastern portions of Atlantic Boulevartl and adjacent properties, antl WHEREAS, The City of Atlantic Beach City Commission desires Lo encourage and support said efforts and to facilitate future implementation, NOW THEREFORE, 8E IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, THAT: That permission is hereby granted to the Town Center organization to construct or install improvements as shown on the submitted plans within the Right-of-Way of Atlantic Boulevard between Third Street and its eastern terminus, and including also, the south 50 feet of the Right-of-Way of Ocean Boulevard and the south 50 feet of the Right-of-Way of East Coast Drive. Any and alt such construction and installation within the above citetl Rights-of-Way shall be approved in advance by the City Commission of the City of Atlantic Beach and shell be coordinated closely with the various Departments of the City. The City retains Lhe right to deny all or part of any propc _~ construction or installation where it deems such constructi ~.. or installation or parts thereof to pose a hazard or detriment to the public or to the future use of said Rights-of-Way by the City. Town Center accepts alt liability for damages and injury during construction and installation, and agrees to provide continuing maintenance of all landscaping materials placed in conjunction with said construction and installation. Town Center further indemnifies the City of Atlantic Beach in the event that the City must remove any construction, installation or landscaping from Within the above cited Rights-of-Nay for the purpose of maintenance, repair, replacement, inspection or installation of utilities and other public improvements therein, antl agrees to bear the costs of replacement of said removetl construction, installation or landscaping. _ .`->: a~~ ~_ May 7, 1492 Mr. Rim Leinbach City Manager City of Atlantic Beach 800 Sem-mole Rd. Atlantic Beach, FL 32233 Dear Mr. Leinbach. ^ Lite 96.1 will host a Corporate Olympics to benefit Cystic Fibrosis on Jvne .27, 1992 from loam to- 2pm. The event will feature teams of six from area businesses competing in events such as volleyball, tu¢ of war, and relay races. We are requesting permission to hold the event on Atlantic Eeach, ivst Fast the border between Neptune 'and Atlantic Beaches. We hope to raise thousands of dollars to fight Cystic Fibrosis and we feel that location will be a key factor. idc are looking fozward to approximately 200 participants. althou¢h that may be „-. fairly optimistic. I don't auoiunteers willsclean~p thor ughly control needs. Obviously our following the event. ~ - As you-can see by the date of the event, we are under the gun. I -- - appreciate you Buick response- - Sincerely, ~ ~ n Eden Pendell ~ ~ - - Promotion Director - LfTE Gti RI riEQ ~. 696 Corporate Square Badevard ~ Jadcwmlle, Floritla 32216 • (904) 727-9696 - FPJC (9D4) 721-9322 kEC'C MAY 7 1992 May 7, 1992 YIA FaCSIMZLS TRANSMISSION City Commission City of Atlantic Beach 850 Seminole Road Atlantic Beach, Flordia 32233 To whom iC May Concern: ~~. ~ ~;,•~ ~-' My wife end I are hosting her mother's family reunion the weekend o! May 22-24, 1992. The participants will be coming from ae far as New Jersey, and will be Staying at the Sea Turtle Inn. we have oleo rented an oceanfront house approximately three blocks north of the Sea Turtle; however I do not have the address at the writing o! this latter. I will lorward it to you as noon as it is available. we have made reservations for n band to be at the rental house from 6:00-10:00 p.m. on Saturday, May 23. it Sa a 4-piece band that plays tropical music. The Clerk's office suggested that we obtain approval for the band from the City Commission and L hereby request that this request be plneed on the agenda for Monday, May 11, 1992. I would appreciate your consideration in this matter. Very truly yours, ehael L. Brooke 17d1 Live Oak Lane Atlantic Heach, FL 32233 ®. ~; .., 4/28/92 To Whom It May Concern: The residents of Pine Street, in Atlantic Beach, would like to request a road blocY, for the date of Ptay 23rd, in order to hold our annual Pine Street block party. As of last year, we did not obtain a permit for a road block and had some problems with the acessinq cF cars onto the one way street in front of ours, Pionsetta. We wish to solve this problem this year in order to hold a more sucessful party. Therefore, with your permission we are asking for a permit to block the 200 block of Pine Street for that particular day. '~ Sin~~Tbly, // ~'J/ i ~ ~/1.^-6'~n /YQi~iYCTr~ ;' ~ (.mss Y / ~.t ~ ~ ~.~, ~ _ _ --- .L-~~~ YL / / ~ • l t , ~ ~_A`~ J~~` ~ ti r r ~ 1 --- i L ~ - -- `G `'~ ----- F K C F'; s - .. .. The Honorabk; William I. Gu1GCord, Jr. May I, 1932 Page 2 Also, S4 million in the bond issue includes design and righ[of-way work for the rebtdlding of [he Atlantic and Mayport Road intersection. This is almost overlooked brxause of the Wonderwood battle! The 6ghl is not over, but the above mentioned steps are more Wonderwrod action [han we have seen in fifteen years! Sincerely. Dick Brown Councilman, District 3 DB/pa ce: Commissioner Lyman T. Fletcher Commissioner J. De~ond Waters Commissoner Adelaide Tucker Commissoner Gknn A Edwards City Manager Kim Leinbach ~. y! J- .. r`, ~: ~~ OFFICE OF THE CITY COUNCIL DICK anOVM GCIMIGWAM. Ole fllLf J (soil wtxa FAX Iewl vvraXa May 1, 1992 1te Honorable William L Gu1lSord, Jr Mayoq dry of Atlantic Beach P. O. Box 25 Atlantic Reach, Florida 32233 Dear Bill: 1Le Wonderwood project has cleared one more hurdle! f`l M ii;~ Fy.~ YN E, aXT STPEET JNASONVR1E. FlOflIW ]i1a2 1Le confusing amendmwt which involved 510.9 million in 'Wondetwood• bond money is esacUy the same money and wdl go ro the same nark az presented by the TTA No rightof-way work on the comaxor from the waternay to the 9•A area will be done untt7 the design work is finished Tbe Arlingtoo/Southside Boulevard interchange project is a key element in the plan and was referred to az a 'Wondetaood' project. 1Le wording change gave Arlington an vrelevant victory. 1Le project is not moving az cleanly and neatly az I would 10ce, but throe (3) very important thing have happened recently: 1. 7Le 7TA voted to bwld Wooderwood 2 ILe JTA selected one route 3. The Bond issue includes funds for the Wonderw~ood deign and a major interchange needed for Wooderwood z- r, ~- PAGE ELEVEN MINUTES, APRIL 27, 1992 advised the consultant was spraying chemicals in an effort to kill the weeds. As soon as the problems relating to Fleet Landing are resolved the ditch would be cleaned in a more aggressive manner, he added. Mayor Gulliford offered to loan equipment to the City to clean the ditch. Mr. Kosoy thanked the Mayor for his assistance in loaning equipment to do this work. Co®issioner Waters thanked Maureen King for providing the Commission with summaries of action taken by various City boards. Mayor Gulliford referred to information George Worley provided the Commission concerning amending the PUD ordinance. This matter was referred to the Community Development Board. The Commission would like a suggestion from the Board on how to amend the existing PUD Ordinance. There being no further business the meeting was adjourned at 10:45 p. m. William I. Gulliford Mayor/Presiding Officer A T T E S T: Maureen King, City Clerk x ~'. Y ~- . NAME OF COMMAS. M S V Y V N I I PAGE TEN MINUTES, APRIL 27, 1992 NAME OF COMMRS. M S ~ Y Y N Notion: Approve passage of Resolution #92-11 Edwards x Fletcher x x No discussion before tRe vote. The motion carried Tucker x unanimously. aters x x ulliford x Co®issianer Fletcher suggested having a Crime Watch program and he asked Chief Thompson to give a report concerning this. He commended Maureen King for a report that was furnished to the Commissioners concerning a City Clerk's Conference that she attended and he indicated the information that was provided in the report assisted commissioners concerning their responsibilities. With reference to Code Enforcement, Commissioner Fletcher suggested having a joint meeting between Code Enforcement and the City Commission. This was discussed and it was felt that since this is an independent board it might not De appropriate to have a joint meeting. The Mayor agreed with Commissioner Fletcher, and he asked the City Attorney to give his recommendations concerning whether such a meeting could be held. Commissioner Tucker complimented Maureen King concerning information that was provided Commissioners. She thanked Caroline Layson for attending the meeting and bringing several items to the attention of the Commission. City Attorney Alan Jensen asked the Commission for permission to proceed with getting the necessary information to bring back a resolution for the next meeting to condemn the necessary property to complete 16th Street access. dwards x p: Motion: Grant City Attorney permission to letcher proceed with getting the necessary information ucker to prepare a resolution to condemn necessary aters property to complete 16th Street access ulliford No discussion before the vote- The motion carried unanimously. Mayor Gulliford asked for the status concerning Fleet landing improvements. BOb Kosoy stated he would have a report at the next Commission meeting. The Mayor referred to the recent code enforcement efforts in Royal Palms and stated although the City was addressing this problem, he hoped to attend to these problems in a more aggressive manner. The Mayor indicated his desire to pursue the cleaning out of the ditch located on City Hall property. Bob Kosoy PAGE NINE MINUTES, APRIL 27, 1992 ~ NAME OF ~ COMMAS. M S v Y V J Maureen King reported she, Commissioner waters, Commissioner Tucker, and Chief Thompson met to discuss garage sales. It was recommended "garage sale" and "flea market" be defined. Flea Markets would then be prohibited from being held in Atlantic Beach. Two draft ordinance were sent to the City Attorney, and should be on the agenda for the next Commission meeting. It was determined no permit would be required for garage sales at this time. Maureen King gave a report concerning the selection of a Citizen of the Year. She indicated she felt the presentation should be a very public occasion, and she gave examples of tangible benefits that could be given a Citizen of the Year. ~ dwards ~ C I x Motion: Approve recommendations of Maureen letcher I x King for selection of Citizen of the Year ucker -~ r. x a ters x No discussion before vote. The motion carried ulliford x unanimously. Commissioner Edwards reported concerning the Florida League of Cities sponsoring a Citizenship Award Program. The purpose is to educate students as to how city and county government works. He explained there were 33 I regions in the State and first place winner in each region would receive a 5400 savings bond, second place winner would received a S300 savings bond. third place winner would receive a S200 savings bond, and two honorable mentions of S100 -each. He indicated the statewide first prize would be 52,500 bond, the second would be 51,500 bond, the third would be S750 bond, and ~ two honorable mentions of S500 each. Commissioner Fletcher reported Jim Jarboe, working with Town Center, had explored several sources of funding. One area was an Intracoastal Navigation District which had i*_s own taxing base, and its purpose was to provide funds to communities or areas that had access [o water. In order to get these monies, Commissioner Fletcher explained, it was necessary to go through the Legislature, and May 1St was the deadline to make the application for this money. The money would be used for improvements to the east end of the Town Center. Commissioner Fletcher read a proposed resolution for presentation to the Intracoastal Navigation District. The Mayor indicated the Resolution would be numbered #92- 11. I PAGE EIGHT MINUTES, APRIL 27, 1992 NAME OF COMMAS. M S ~ V Y V N The question was called and the motion carried unanimously. P. Request to accept J. Lucas fi Associates, Inc. proposal for engineering design for new chlorine contacct facility at Buccaneer WWTP Bob Kosoy reported concerning the work that needs to be done to upgrade the Buccaneer Wastewater Treatment Plant. He indicated J. Lucas fi Associates submitted the lowest cost proposal at 59,800.00 to prepare engineering plans and specifications. dwards x letcher x Motion: Accept J. Lucas fi Associcates, Inc. ucker x proposal for engineering design for new aters x c63orine contract facility at Buccaneer Water ullifozd Treatment Plant at a cost of 59,800.00 It was reported by the City Manager that care was taken to elicit proposals from a variety of firms, in-house, so that proposals would be received in a competitive manner. The question was called and the motion carried unanimously. Bob Kosoy referred to Church Road and he indicated he met with Charlie Flynn, Director of Streets and Highways, and other representatives from the City of Jacksonville. Mr. Kosoy reported the City of Jacksonville would like to put sidewalks on the north side of Church Road and also make other improvements to this area. He indicated the monetary contribution to do this work was not discussed at the meeting. I Ray Selman asked the Mayor if it would be appropriate for the City to send a letter indicating its displeasure to Dick Brown, District 3 Councilman, concerning comments Mr. Brown made regarding having funds for the Wonderwood Ezpreasway lowered. This was discussed and it was decided that any Commissioner who wishes to write Mr. Brown should do so. 9 City Manaaer Reports andlor Corresvondence: The City Manager reported he drafted a letter to the Selva Marina property owners relative to street improvements, as the Commission requested, and he asked if the Commissioners could have a Special Meeting May 18, 1992 to meet with the Selva Marina community. This was approved by the Commission. PAGF. SEVEN MINUTES, APRIL 27, 1992 NAME OF COMM85. M S V Y V J many projects would become active at one time, and thus ~ it would be necessary to augment the duties of Ernie I Beadle, Assistant Public Works Director/City Inspector. dwards Notion: Solicit RFP's for Consultant Resident letcher Observation, as requested by Bob Kosoy, with ucker hourly rates in increments of 2, 4, 6, and 8 'a ters x hours Gulliford Commissioner Fletcher urged the Commission to adopt the ~ recommendation of Mr. Kosoy. The question was called and the motion carried unanimously. D. Proposal to hire James Jarboe as contract employee for special projects Mayor Gulliford referred to the City Manager's memorandum concerning approving the contract to hire James Jarboe on a consulting basis to assist the city with several special projects. dwards x letcher - x Motion: Approve the expenditure of 530,000 to ucker x x contract with James Jarboe on a basis of S38 ~ 47a ters I x per hour I GUlliford x A discussion ensued and it was determined Mr. Jarboe ~ would be of help in negotiating the Interlocal Agreement, grant applications, and other matters. The question was called and the motion carried unanimously. ~ e. Report and related action concerning request to accept proposal of Connelly fi wicker regarding Levy Road Improvements Bob Kosoy reported the City had plans prepared two years ago for improvements to Levy Road from Mayport Road to Orchid Street. The proposal that was on the floor, he added, would be to finish the design all the way to Main Street. Re added after the design is finished the city hopes to apply for matching funds from D.O.T. Edwards I ~ Fletcher ' y, Motion: Accept the proposal of Connelly 5 Fucker xl k Wicker for engineering services in connection paters ~ x Oc with improvements to Levy Road. The proposed ulliford k schedule will be for surveying design and permitting in FY 91-92 at a cost of S7,400.00 i i II PAGE SIX MINUTES, APRIL 27, 1992 NAME OF COMMRS. M S V Y Nl deferred until the next Commission meeting so that traffic information from Bob Hill, City of Jacksonville, would be available. dwards x Motion: Defer action on Resolution 92-10 Fletcher x until next City Commission Meeting ucker x aters x x No discussion before the vote. The motion carried Gulliford x unanimously. 8. New Business• A. Report and related action regarding draft contract with Jacksonville for CDBG funds George Worley recommended that the City Commission authorize the Mayor to sign the contract with the City of Jacksonville for the Community Development Block Grant (CDGB) program. ~ I Edwards x ~ r. Motion: Authorize Mayor to sign contract with µ'letcher x the City of Jacksonville for the Community Rucker x Development Block Grant program aters x x Gulliford x A discussion ensued relative to whether funds could be used for drainage, sidewalks, etc. The commission indicated their desire to have the right to amend the Community Development Block Grant program. The question was called and the motion carried unanimously. i B. Discussion and related action regarding protection of Sea Oats on the beach A discussion was held concerning Sea Oats and how to protect them on the beach. The City Manager was directed to hang yellow nylon-type rope at the beach accesses to form a pathway to the beach in an attempt to keep beach- goers off the sand dunes. The Mayor referred to the RFP for a parking study, and he asked that some kind of limitation on night time parking at street ends be included in this study. C. Request to Solicit RPP for Consultant Resident Observation Hob Kosoy reported concerning the need to solicit RFP's for consultant resident observation. Mr. Kosoy explained PAGE FIVE MINUTES, APRIL 27, 1992 ~J NAME OF COMMRS. 1 M S V I Y V N Commissioner Waters reported on behalf of the Royal Palm ~ Committee. He recommended hiring a part-time Code Enforcement Officer, pursuant to the recommendation of Don Ford, Building Official. This position would be based on S12 per hour, four hours a day for 25 weeks, not to exceed 56,000. It was suggested that Karl Grunewald be hired for this position. dwards letcher x Motion: Hire Karl Grunewald as a part-time s ucker Code Enforcement Officer based on S12 per haters ~c hour, four hours a day for 25 weeks, not to Gulliford exceed S6,000, to concentrate on Royal Palms and Donner area Commissioner Fletcher questioned the funding of this position. The City Manager indicated the funds would be taken from surplus funds in the Demolition Account of the Code Enforcement Department. It was explained two buildings were scheduled to be demolished and funds were set aside for this purpose. The home owners paid for the demolition themselves, however, and the funds were not used. Thus, monies were available to fund the part-time position of Code Enforcement Officer. The question was Called and the motion carried unanimously. B. Water and Sewer Committee report Co~mnissioner Fletcher briefly outlined the Water and Sewer Committee Report and indicated he would be happy to answer questions. The report was accepted and a copy of j the complete Report is attached hereto and made a part hereof. Gail Bradley indicated she received incorrect information from the City Hall concerning the raise in water rates. The Mayor indicated his desire to have an explanation concerning the raise in water rates placed in the City Newsletter, as well as in the local newspaper and the Beaches Supplement of the Times Union. ~ 7. Resolutions• 11. Resolution p92-10 Mayor Gulliford introduced in full, in writing Resolution No. 92-10: Authorizing use of City Ri~+ht-of-Way for Town Center project. Commissioner Fletcher asked that Resolution 92-30 be PAGE FOUR MINUTES, APRIL 27, 1992 may determine future need for the Francis Avenue lots. A discussion ensued and it was brought out that because the lots on Francis Avenue were acquired for a specific purpose, special care should be taken when swapping this land. Commissioner Waters suggested holding on to city land adjacent to the sewer plant and perhaps swapping land in another area. Chief Thompson was asked to report at the next meeting concerning another piece of property which could be Swapped with Habitat. The Mayor asked the Water and Sewer Committee to look at the feasibility of swapping land between the City and Habitat. 5. Consent Agenda A. Status report concerning installation of fire lanes on Cdvalid Road B. Approval to use ATV on beach for sea turtle patrol May - November C. Proclamation declaring week beginning May 1, 1992 as youth week At the request of Commissioner Fletcher Item A was removed from the Consent Agenda. Motioa: Approve consent Agenda, with the exception of Item A No dlscussion before the vote. The motion carried unanimously. 5A. Status report concerning installation of fire lanes on Cavalla Soad George Worley reported he had coordinated with the Fire Department and the Public Works Department to have "Fire Lane" signs installed on the city owned Right-of-Way on Royal Palm Drive denoting the driveway behind the buildings as a "Fire Lane." George Worley was asked to look into the ownership of easterly lots, for the purpose of possibly using this property for addltional parking or as a playground for the children who reside in this area. 6. Committee Reports: A. Royal Palm Committee report and recommendation to retain special code enforcement service NAME OF COMMRS. M S V Y V N dwards letcher ucker x aters ~c ulliford `. PAGE THREE MINUTES, APRIL 27, 1992 ~ I NAME OF COMMHS. _I M _ S T Y V~ N Sea activities. The Committee Voted to approve the request to have a Children's Workshop from June 22 through July 31, 1992, from 9:00 a. m. until 1:00 p. m. weekdays, adult rehearsal three times per week from 7:00 p. m. until 9:00 p. m., and Playhouse 50, from 2:00 p. m. until 4:00 p. m. on Wednesdays. The Committee did not, however, approve the waiving of fees for the evening activities. Rose Blanchard, Parks and Recreation Director was asked to meet with Carson Merry Baillie to work out arrangements for the activities. ~dwards letcher x Motion: Waive fee for evening use of ~ uckez I Community Center for Players By the Sea Waters x Activities Gulliford A discussion ensued and it was felt that the Community Center should be used as much as possible by the Community. Commissioner Tucker referred to the question of charging £or the use Cf the Tennis Courts and whether or not the City should hire someone to collect fees. It was decided to make this an agenda item for the next Commission meeting. Substitute motion: Amend existing resolution dwards €letcher x x to provide that citizens of Atlantic Heach ucker I i x wishing to use the Community Center for a non- 'aters x ~ x profit public purpose will no longer be Gulliford ~ '~sC charged the S25 rental fee, but will still be i required to make a S50 cleaning deposit The question was called and on roll call vote the motion ~ carried with a 3-2 vote, with Commissioners Edwards and i Tucker voting nay. The City Manager was asked to provide the Commission with a written procedure and policy, based on the preceding discussions, for implementation of the rental of the Community Center. B. Discussion and related action concerning possible land exchange with Beaches Mabitat The Mayor announced on May 2, 1992, at 3:00 p. m. there would be a dedication of the new Terrell Habitat house located on Francis Avenue. George Worley reported the houses owned by the City on the east side of Francis Avenue were acquired for expansion of the sewer plant. He recommended this item be referred to the Nater and Sewer Committee so that they PAGE 2 MINUTES, APRIL 27, 1992 NAME OF COMMRS. M S V Y V N Atlantic Beach apart from the City of Jacksonville and he and Police Chief Thompson felt it was appropriate for the Animal Control Officer to try to find a dog's owner before taking it away. Ms. Layson complained concerning a house on the corner of Sailfish and Redfin. She Indicated the house had been vandalized to a great degree. Chief Thompson responded the Police Department was familiar with this house and he indicated they had dealt with this situation as much as possible within the boundaries of the law, on many occasions. Don Ford Stated the City had Cut the grass and cleaned the property several times, and he added the owner had recently boarded up the house. He explained that the city must follow legal guidelines to resolve situations such a5 this. Ms. Layson complained concerning unsolicited newspapers being thrown in yards, and the Mayor asked the City Attorney to address this to See if there would be a method to regulate the distribution of unsolicited newspapers. Dave Siebert, 816 Cavalla, spoke concerning his desire to construct a fence behind his property, in an area designated as a fire lane. It was explained that a report regarding having "Fire Lane" signs installed at either end of the fire lane will appear as Item SA on the agenda. R. D. Cray, Atlantic Beach Firefighter, invited the Commission to the Sea Turtle on May 20th and May 30th to view Firefighter training. 4. Aovearances• Hob Weiss reported concerning Senate Bill 1650 which concerns National Flood Insurance. He indicated other beach communities had opposed this legislation and he recommended the Commission review the materials he had provided. Mr. Weiss and Maureen King, City Clerk, were asked to draft a resolution for Commission action. A copy of the resolution will be sent to senators and any other interested parties. 4. Old Business: A. Proposed requested usage of the Adele Crage Community Center John Weldon reported the Adele Grage Community Center Committee met concerning the request of Carson Merry Baillie to use the Community Center for Players By the MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACN CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PH ON MONDAY, APRIL 27, 1992 PRESENT: William I. Gulliford, Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters, III, Commissioners ~ AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order by Mayor Gulliford. The invocation, offered by Commissioner Fletcher, was followed by the pledge to the flag. 1. Avproval of the minutes of the rewlar meeting of April 13. 1992_ Motion: Approve minutes of the regular meeting of April 13, 1992. No discussion before the vote. The motion carried unanimously. 2. Recognition of Visitors: Beverly Gault, 742 Vecuna Street, spoke concerning a water bill she received that she felt was high. She indicated she was treated in a rude manner by city employees when she went to the City Hall to pursue this matter. She explained that the city re-checked the water mater and found there was a water leak in her house. However, she further explained that when she had the meter checked by a plumber he indicated there was no leak. The mayor asked the City Manager to address this problem and report back to the City Commission. Permission was given to Ms. Gault to defer payment of this bill until the investigation was concluded. N.ayor Gulliford indicated this was not the first complaint he had received concerning the attitude of city employees. He stated city employees work for the people who live in the city and all citizens should be treated the same, in a courteous manner. Caroline Layson, Sailfish Drive, spoke concerning the Animal Control Officer and the policy Lhat is followed to find owners of stray dogs before taking them downtown to the dog pound. The Mayor responded this action sets ME OF COMMAS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O Edwards x x Fletcher x Tucker x x Watezs x Gulliford x C :~ g. Recommendation to accept Connelly 6 Wicker's proposal for sanitary sever rehab for 6th Street, Hovell Park and Russell Park (Public Works Director Robert Kosoy) 10. City llamger Beports and/or Correspondence: A. Customer's eater bill complaint B. Report on extended hours at City Hall C. Staff recommendation concerning CDBG D. Status report on parking study proposal E. Solid Waste report F. St a[us report concerning parking on north end of Cavalla Road Road in conjunction with the fire lane topic G. Police seizure and forfeiture report H. Status report on parking of life guard vehicles 11. Mayor to call on City Comsissioners, City Attorney and City Clerk: Aajourx~ment :.,~, , ._ CITY OP ATLANTIC BEACB REGOLAR MEETING OP TBE CITY COlDQSSION, MAY 11, 1992, 7:15 P.K. AGENDA Cal l [o Order Inv ocation and pledge [o [he flag 1. Approval of [he minutes of [he regular meeting of April 27, 1992 2. Necognition of Visitors: 3. Appearances: A. JTA's bond proposal and impacc on Wondetvood (Dick Brown) B. Request 200 block of Pine Street be closed for block party (Paul Hoffman) C. Request pe zmission [o have 4 piece band at family reunion (Mike Brooks) D. Authorization [o use beach area June 27 for Corporate Olympi<s gathering (Eden Kendall, Proaotion Director Lite 96.1) 4. Old Business: A. Discussion and related action concerning Tovn Center project and City R-0-W, Resolution 492-10 (Commissoner Fletcher) B. Reque s[ [o hold annual block party a[ Atlantic Blvd. and Ocean Blvd. May 30, 1992 (Commissioner Fletcher, Tovn Center Chairman) 5. Consent: A. Proclamation declaring week beginning May l7 as Public Works week B. Adele Grage Community Center monthly report C. Fleet Landing status report .. D. Request approval of change order it relative to contract extension for Buccaneer WNTP expansion 6. Co~i[tee Neporta: A. Dater and Sever Co®i.t tee report (Co®issioner Fletcher) B. Repurt and recommendation by the Awards Committee on bid 49291-7, Buccaneer Water System Improvements Phase I (Commissioner Edwards) C. Reporc and recommendation by the Awards Committee on bid 49192-10 clearing/hauling debris from Public Works (Commissioner Edwards) D. Report and reco~enda[ion by [he Awards Committee on bid 19192-11 construction of basketball court ai Donner Park (Commissioner Edwards) _ E. Report and recommendation by the Avards Conmit tee on bid 49192-12 roll on/roll off sludge container (Commissioner Edwards) ' 7. Nesolutions: A. Resolution 192-12 regarding US Senate Bill 1650 8. Ordi~cea: A. Continua[ion of public hearing of Ordinance 140-92-17 regarding Con[inen[al Cablevision's request [o extend franchise B. Introduction of Ordinance 490-92-157 concerning garage sales C. Introduction of Ordinance t95-92-52 cones rninp, flea markets 9. Ner Business: 9. Discussion and related action related [o proposed Cennls tour[ charges (Commissioner Tucker) k' ~. MAY iucRo s. ntm..rsa~ ~.