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05-01-95~ CITY OF rQtfcurlle f~eae! - 7~A'tlt~2 ~, -- ra Aprrl 20, 1995 TO: - Rim Leinbach, City Manage FROM: John Ruley, Fire Chief ` REF: Purchase of 6" Fire Nose Al L4~ I IC LEACH FlRE; RFSCI'~I tl50 SEAfINOLE P0.4D ATfiu "i1C BFACN. FLORIDA ~?? ~' TELEPHOS'E (Wt)2a9~5UN, As indicated in our recent capital improvement plan meeting we identified the need to replace our 2 1/2 inch hose with hose that has a larger carrying capacity and requires less manpower to achieve the necessary fire flow. During this meeting it appeared that we received favorable consideration for this expenditure. To recap, this large diameter hose allows the fire department the flexibility to attach to a hydrant (one that has the required flow) and lay longer lines without effecting the water pressure while obtaining all of the water available in the hydrant system. This operation is extremely effective in areas where the hydrant system is not adequate, and long lays are needed. We are requesting to purchase 1200 feet of five (6) inch hose from the City of Jacksonville bid (SC-0809-95) dated March 21, 1995. The cost per 100 feet of hose is $ 496.00. The total cost for the 1200 foot of hose is $5,952.00. In the supporting budget detail for 1994/95 budget the department requested 1500 feet of hose at a cost of $7,000.00. We feel that 1200 feet is adequate and is under budget. In line 522-3002-6400 there rs adequate funding in the account If you have any questions reoard?,ng this purchase please call. City OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: THE APPROVAL TO PURCHASE 1200 FEET OP 5 INCN FIRE HOSE. SUBMITTED BY: John Ruley, Fire Chief DATE: May 1, 1995 BACKGROUND: Attached is a memo [o the City Manager Dated April 20, 1995, that detailed the need for this purchase. The memo also indicated that the fire hose was a budgeted item and that we were able to bring the price in under the budgeted amount. We will attach to the City of Jacksonville bid, pSC-0809-95. RECOMMENDATIONS: To aFProve this purchase as soon as possible. AT. TACHMENTS: Memo to City Manager, Copy of City of Jacksonville "6:d Tabulation Sheet", Copy of the Fire Departments revised Capital Improvement Item Sheet previously presented to the commission regarding~5 ~i~Jnp}ch hose. rE~'i EKED EY C1TY MANAGEk: ~' ! ~ - ~a~~~G~.K(/~ AGENDA~tiG. _. ~. .cam u,k ~... ~. ..... ~.u.e ~.. ...+ I ~ ~ ~, Executed as of the dates indicated herein below by the parties hereto. ATTEST: CITY OF JACRSONVILLE Corporation Secretary ATTEST: ATTEST: ATTEST: 1'or;r, Approved: By: Ed Aus or Date• CITY OP JACICSONVZLLE BEACB ey: Its Mayor By: Its Ci±y Manager - Date: CZTY OF ATLANTIC BEACH By: Its Mayor Date: ----~~__ CITY OF NEPTDNE BEAC$ By: Its Mayor _ - Date: Ass~ctar,t Counse 1. t:a ch of the parties hereto shall receive a distribution proportion of the 9-1-i User F'ee calculated by to king the total Call-Takers actual salary expenditures from each party, adding 30$ for benefits and applying 9-1-1 call volume data to determine the amount of distribution. The maximum amount to be distributed as a result of this calculation is as follows: Neptune Beach $ 47,922 Atlantic Beach 47,106 Jacksonville Beach 104,481 2. Fees collected shall be remitted to the Tar. Collector on behalf of Duval County and a portion shall be remitted to the respective City Manager or Finance Director or his/her designee on a quarterly basis. ~. The 9-1-i User Fees collected and distributed as provided herein shall be utilized only for salaries and associated expenses, as provided for in Section 165.171, Florida Statutes. 4. Each party accepting funds hereby agrees to provide an audit or accounting of such funds and how they were expended in accordance with Section 11.45, Florida Statutes. ~~ Each party hereto hereby acknowledges Lull payment and pert ormance under all prior agreements or. this subject and hereby waives any rights to assert any claim for failure of ocrformance in prior ;~~~a ra. INTERLOCAL AGREEMENT WHEREAS, the parties hereto are the City of Jacksonville Beach, the City of Atlantic Beach, the City of Neptuae Heach, hereinafter referred to as the "Cities" and the City of Jacksonville; and WHEREAS, the parties have entered into dialogue pursuant to creating a distribution formula for dividing the proceeds collected via the 9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call takers for that portion of their time spent answering and handling 9-1-1 calls under the provisions of Section 365.171, Florida Statutes, as authorized to be imposed by the governing body of Duval County; and WHEREAS, the Council of the City of Jacksonville acting as the governing body of Duval County, Florida has maintained the 9-1-1 User Fee at $.44 per month for the present fiscal year 1994-95 and has authorized the fees collected to be used to fund an Interlocal Agreement wherein the Cities will receive their pro rata share to be used for lawful purpose; and W1IERFAS, the parties hereto are entering into this Interlocal Agreement pursuant to and in compliance with the provisions of Section 365.177, Florida Statutes, +~Ory THE:F 2:i'ORE, it is agreed: CIT`.' OF r~tfartie S"eael - ~lm>;idic A Fla. -- -- -_._ r.c ..__.. ._ _ cc .'~ ±i_Lr.l: i L:: _ itllt: JF.V=L- G. id`iMrS,'h _____. II F'_ < ___ YULICt: pEYAHTMENT b505EMINULF. ROAD dT!ANTIC REACH, FIARIpA 9fP33 tELEI'HONF. 19o9i &45606 .n .. -.. V:i::: ~_ 'UP.O~ CC,1eCLed ea CI3 ,TrGnCf, LC rOU9P a _:. _ z_ n:; ea- Le!epnor:e ine er. Lu.,.. Covnt_ Tf:;° money __ co: ___~c _. _. ._..._.. eaii and airy r.__~ee ed by a ~_._ commi trt ee tea... yr-a.. cur pz_c '- _ ..-_ Seen LG :e°cnd money cacv. ., cne iGCai .~_._.._..._ bas ed ~cn the work pe ~.rrtre6 east, ages c7 cor rc]1 -- _. _~. ...:.::: ca;:on=. 'r'oe 8riannc ..ea ei:, ve es;:ra Led i.nat a Sou-`, j?, oc:c o Artier enemy _ - c'~' 9 - corrunur._cacxons work _ E___. cacti ~. __. G: .te a. Lne ~:-~-.,.__ 5ez~. i, =iar,~•• .-nz; tmeni _.. _r~.'_.-.er -.._ saiz:~ - - i.e~:e~c __ fr emeraerr c,m.~~::;.:c- :crs r~ ra~'r__ _.,__ - _:rmi:_= _., _. a_r ,nF _-_, .tar ___ __a... a C'r,q _ .. GE _. C.,,a fOr .._o.±OL. -..__ ..~ f•eeL - ~:i __. _:. cc:.'c.. _ _.. _..~,..~_ ._ .,,_ .e~v±oe or.e, anti Lhe ccl___ _. ,, _~ .- s _.. ... _ .... __ acl-z.. _. .._ er.eupr: cc fcee_ __- ' - ~ / - `- - ~o~ - A combination of proposals C and D. ::'~j Adoption of this proposal would require an ADDITIONAL contribution of: ~ Pe rcent of Pavroll FY 90/91 Dollars ~ Police Vith inclusion 4.OSX 523,966 Vithout inclusion 7.85 46,453 Fire Vith inclusion 3.08 7,301 Vithout inclusion 7.35 11,423 Prooosal I - A combination of proposals C, D and E. Adoption of this proposal would requlre an ADDITIONAL contribution of: Percent of Pavroll FY 90/91 Dollars Police Mith inclusion 5.71X 533,789 Without inclusion 9.39 56,566 Fire Vith inclusion 4.42 Mithout inclusion 8.62 10,478 20,434 The additional contributfon needed to support the proposed changes in retirement eligibility are dependent on actual utilization. The cost shown above in proposals F, G, N, anC I would increase (decrease) if utilization were higher (lower) than assumed. Prooosal J - Eliminate the service requirement for eligibility for a disability pension Tf disability was incurred in the line of duty. Provide a minimum benefit of 42X of final average salary for a duty disability pension. Calculate all disability pensions with a 3.OX benefit multiplier. Adoption of this proposal would require an ADDITIONAL contribution of: Percent of Pavroll FY 90/91 Dollars Police Mith inclusion 0.25X 11,419 Mithout inclusion 0.10 4,142 Fire With inclusion 0.20 Without inclusion 0.85 414 2,0]5 The additional contributions needed to support the proposed disability benefit are ultimately dependent upon the administration of this benefit. It is conceivable that the costs for this benefit could be up to five times those shown abc ve. (, :Gri:E L. KOCDE R. $.441TH6~n,~~PANV .. _ ... i-' Page Two Pension Benefits I have discussed this predicament with Kent Armstrong of Gabriel, Roeder, Smith & Company. Mr. Armstrong maintains that since part of the proposal was adopted and funded, the cost of including the compensation portion would be something less than .25$ of payroll. He could not provide exact amounts without further study. I would urge you to present this inf ozmation to the current City Commission and seek their cooperation in correcting this obvious oversight. In light of the small dollar amount involved, I would hope the Commission would allow the City to absorb the cost. If they are not receptive to that, then I would poll the employees for their agreement in contributing the needed amount through payroll deduction. ~es~r-~-=, ~~7 ,/ i J~.~y April 15, 1995 Mr. Kim Leinbach City Manager, City of Atlantic Beach 800 Seminole Road Atlantic Beach, F1 32233 Lt. Jared I. Smith Pension Board Representative 850 Seminole Road Atlantic Beach, F1. 32233 RE: Pension enE'f its for ublic Safe Employees Dear Sir: In 1993, during the workshops and discussions of Pension Benefit increas=s for Police and Fire Fighters, the following benefit changes were discussed and agreed on: a) Increase the benefit factor for Police Officers and Fire Fighters from 2.4$ to 3%, b) A17ow retirement at age 50 with 20 years of service, or retirement at any age with 25 or more years of service and, c) Eliminate the service requirement for eligibility for a disability pension if incurred in the line of duty, providing a minimum benefit of 42°s of final average salary for a duty disability. When the benefit changes were voted on by the Commission, the disability benefit was not included in it's entirety. The vesting requirement was eliminated, but the minimum 42$ of final average salary wording was rot included. 1 am of the opinion that this was an oversight that occurred during the drawn out legislative process. There was never a proposal discussed that is similar to the one that was passed. Proposal (J) of the Gabriel, Roeder, Smith S Co. study (attached) is the only one ever presented that referred to disability retirement. It is the proposed change that was accepted by the employees and presented to the Commission by Lt. Garvi r.. The actuaries, Gabriel, Roeder, Smith 6 Company, prepared a study o; the costs associated with those proposal:; as they related to total payroll. The cost of the di:;a tilit'y proposal nc_l ud_i ng the 42% of Yi nal average :;glary, was: .25=;. of payroll or less than $I,b00 at the tine of the report. 'I'bis was by (ar the ]east expensive item in the proposed chanr~es. The City Commissioners, according to then Pc n::i on Boe al Y.ember Lt. Garvin (retired), were all in Savor of th:fY pn;p:oe~al. interoffice M E M O R A N D U M to: Lt. Jared I. Smith, Pension Board Representative ct: Mayor and Citv Commission. Pension Board, Finance Director /~ ~ from: Kim D. Leinbach q . o~j ~ ;~C re: Pension Disabilirv Benefits date: April 27, 1995 1 am in receipt of your letter dated April 15, 1995 regarding the above noted subject and am ~s~lling to present the same to the City Commission at the Mav 8, 1995 regularly scheduled meeting. 1 believe it would be most helpful if you could arrange vour schedule to attend this meeting as well. Phase advise if 1 may be of further service. Irwn Me kY ol._ Kim D. leinbach (rq Yuruer Cm d pl~mx hxh NOS~nrok Awd b6nm Bvh, FbMr 3tll) IKNj 1,]~Satl {v: (9011 7 0-59GS _. . _:. .. c_.:.: _.... _ ,. 1 ,l I 8/lI --19_ ~~ oC Erma ADDRESS 380 Seminole Road CITY At lantlc Bcach FL 32233 Cutting Needs and Crass a[ 380 Seminole Road Pluss 1002 Adminlsrra[rive Costs RE/170425-0000-1 titer causing the condition to be remedied, the city manager qr s designee shall certify tq the director of tinance the expense curred in remedying the condition, Thereupon the expense plus a arge equal to one hundred (1001 percent of the expense to cover ty administrative expenses, plus advertising cast, shall become yable within thirty (30) days, alter which a special assessment 'n and charge rill 6e made upon the property which shall be yable with interest at the rate of ten (10) percent per annum am the date oS the certification until paid.• "` CHECKS fAYMLE TO . OF ATLANTIC BEACH, FLORIDA ~= ,. I .S Y !'~ l~ e ~~~~ii 'f ~.>. t ~ ,'.: :, ` i._LI Ai :. 9 ~~ r s ) ,rt.{ ' ~ ,1': 9.. ' Y,, !7t ail ,'f• ~ , I , ~, ``I i t,~, `~ f .'S i~, ,,.: c rfr i„ 5380.00 tMCOrtr~ m CM6cid Receipt . RemAred PeymmF nEwsuaE: :~-__~ k ' pt:. ~'~" Jai-~~. (:~. y''• f f JI >.~ ~' s: ,' ; ,.r OF- _ ATLANTIC BEACH r~~ NAME Y.rs. Marie Skaza or Kurt Schuld[ ADDRESS 936 Amesdurv Road CITY Vir¢inla Beach VA 23464 Cutting Weeds a¢d Grass a[ 380 Seminole Road Lot 260, Saltair Section 2 RE7170425-0000-1 f "Af cer causing the cone ition to be remedied, the City Manager or his designee shall certify to the Director of FSnanae the expense incurred in remedyl ng the condition, whereupon Che expense plus a charge equal to one hundred (1005) percent of [he expense Co cover city adsslnis[ratlve expenses, plus advertising cos[, shall become payable within thirty (30) days, after which a special assessment lien and charge rr111 be made upon the property which shall be payable vlth interest et [he rate of ten (fOS) percent per annum from the date of Che certification until paid." 5330.00 r•.sn apnea, uarea ena nvmbereq This Oecamss an OF6cie1 Receipt - - 1AKE CHECKS PAYABLE TO Reulr+d FayasMd ITY OF ATLANTIC BEACH, FLORIDA „~,~,,,,~ ~_ ~~_: ~, ~ y4~ - ~ _ _ r - ~y. 1 ;f (•.~ . ~ ~(. r ( l; ' :._ ''l ,' , ' / { ~' C• r arr oE- _ ATlAf•ITIC 13 E.4C1.1 $297.50 N~~a[herine Har<ysiak ADDRESS 380 Seminole Road Cutting Weeds and Grass Plus 1005 Administrative Cos[ 'After causing the condition to be remedied, the city manager or aia designee shall certify to the director at finance the expense incurred in remedying the condition, whereupon the expense plus e charge equal to one hundred <lOOX) percent of the expense to =over city administrative expenses, plus advertising cost, shall xcome paya63e rithin thirty E30) days, after rhich a epeciel assessment lien and charge rill be made upon the property rhich shall be payable rith interest at the rate of ten E10X) percent ner annum from the date of the certification until paid.' 'i When Signed, Detect and Numbs MKE CHECKS PAYABLE T7 ITY OF ATLANTIC BEACH, FLORIDA Becomes en Official Receip} Received Payment TREASURER N° 6/8/93 _-_.... i~ _ . 1 CITY OF .~--77 /ff~a.ctci b~rtt~ - 7COZi~a 800 StAIL~'OLE ROAD ATI.ANnC BFACry(, F19RmA J23J}56f5 T}1.FPNONE (9pa~ ~~ fAX 190x1 ]tS8W5 STATE OF FLORIDA COUNTY OF DWAL CITY OF ATLANTIC BEACH 1, Maureen Kinq, the undersigned City Clerk for the City of Atlantic Beach, Duval County, Plorida, DO HEREBY certify there are unpaid special assessments due the City of Atlantic Beach against SALTAIR, LOT 260, O/R BK 1794-124, RER170425-0000 Amount Due: $ 380.00 (see attached copies of liens) 330.00 297.50 1,007.50 Plus interest xx Total Due: 1,007.50 xx(prior to Paying lien please contact Citp Clerk's Office to obtain amount of interest due} as recorded in Plat Book Records. Page Duval County Public IN uITNESS M'HEREOF I have hereunto set my hand and affixed the official seal of the City of Atlantic Beach, Duval County, Florida at the City Hall this 2nd day of March 1995. 7^ ~ ~~ Maure n King City Clerk (:;rva] ) CITY OF ~tfa.rtle b"eael - ~laxcila &N Sf:NIN01_F. R1JAU -_ ATLANTIC BEACII, FlORal1 J21JJ.cuS TELEfl10NE (90i17AZ5600 FA% 19011 2h-SFpS M E M O R A N D U M April 5, 1995 'G: Kim D. Lei nbach, City Manager - FROM: Don C. Ford, Building Offici aI ~~ RE: Liens on property at 380 Seminole Road Mr. Russell has purchased the Marcysiak property at 380 Seminole Road, and cleared, cleaned and began remodeling the house. Re has been working on clearing the title and the legal problems associated with the deed transfer for several months. He claims io have incurred legal expenses that may be prohibitive relative to the sale price of~the finished house. Due to the additional legal expenses Hr. Russell is asking the City to forego the liens on the property that were assessed when Mc. Marcysiak still own ed the property. Enclosed is a copy of the lien letter from the City Clerk's Gff2ce Co Mr. Russell. DCF/pah Encios ure TO - CITY OF ATLANTIC BEACH bTNAR95 FROM-ROCKY RUSSELL 460 OCEAN BLVD ATLANTIC BEACH, F1A3~3;i SUBJECT -LIENS AGAINST 380 SFJ~NOLE RD,SALTAIR, LOT 280, RE 8170625-0000 1 am peserey trying b Puchase 380 Semkak Rd, renwna 1 ce8 tl.afd reestablsh d as a tax payltg laopaty. t traz txxn m dLS-rcpair far sewal yesal5, was raMefrcrled by the Ciy, and was sdredied m berated. Oue b two pckratiot¢ of deatlt, ro w3s. and rn doxt alaoenderis, Bre property's in legal inbo.Skne Seplcnber, tilgd,l tree been trying b straigNen the tl8e out,and m -- -- -- - d an the tax rat Due b the cost tnvokRA m the leWl Ixooe<s and repair, l am asldrrg the C'ry m erase the Oxee lens agaiW the propMy. Thee fens were tar 9rtss awn8, and wale iraxred before I bacarre inched wtlr the ptapetty. Please adtse me d yarn ttarglYS. Siroerely, ~~ j7 °~hj ~JJrI~ ~ t~' ~LSLS~~~t~ tj 1 Rocky Rrssd `•~`.~: ~ 7995 [iuildirlg and Coning TO - GITY OF ATLANTIC BEACH f g gPry 95 FROM-ROCKY RUSSELL 480 OCEAN BLVD ATLANTIC BEACIt, FLA-32233 SUBJECT -LIENS AGAINST 380 SEMENOLE RD.SALTAIR, LOT 200, RE 0170G25-0Dpp I am preseergy trying b prxchase 380 Semrple Rd. rerarate /, sell t,am reestablsh u as a tax paying property. I has beers b ds{epa fa seter~ fears. was candermcd by the Cly, artd was sdreWled b be tared. Due b l1w gerrmdiers of deadr, ro vuis, artl ro dyed descenders. the propMy's n legal Yntbo.Sirce Septenrbcr, 1990.1 have been byYtg b s(raightmthe t/k or4,artd b re~slabYsh it do Ifc taz rel. acre are sewxal Yes against the lxoperry. one of the Yes is by uc Ciy d Attarric Beall ter Ef 00750 - Tfis amaar cereals M A180, E33D, and §297.50 for crltcg itc grass bade n 7993, arxl 1994, before I became anohed.. Due b the rest k1whM kr the legal process and repaYS, I am aslarg the Ciy b excuse flc three Yeas agarrst the propedy. b exdwge (er the exasal, I wit renorate the property. and tun an eyesere erl a busy 51reel Yro a fIIUC bWsx~, fax payig property. Taxes Irate nal been paid srtce 1992. and shorrd almo9 double b assesvrcrr, when the project s oompkie. S'rrcereiy, r Rocky Russet/ ORDINANCE NU 30-95-56 AN ORDINANCE OF'1-HE CITI' OP ATLANTIC BEACH TO AMEND C11.APTER 22, R1' .ADDING A NEW SECTION Sec. 223. Hardship Review Committee. THE COMMI1-fEE WILL RESPONSIBLE FOR REVIEWING AND TAKING ACTION ON IIARUSHIP SI'fUAT10N:S RELATED TO P.41'MENT Oh RESIDEN"fIAL WA"fER AND SGWER BILL AND PROVIDING AN C:EFGC"LIVE DATE, BE ff ORDAINED by the City Commission o(the City of Atlantic Beach, Florida, as lollows Section I. Section 22-3 is added as hereby whiten as folleu~s SEC 22-z H~ d h- u - mmlt The Hardsltin knew (•ommin ti rda[ed [o resdatt 1 ° !c ~ n ha AS)tin situa( ----!s_~,Y,d server bdl Ea b y r two ! 1 r f th t be anootnted by the Ma mmt m u rve a one /! t • rtn a< a m ether ^f th° tiardshio Review Committee The omminee udll set 1 writs n I ~ h dfrer bema~oootntrd t at n / r ________ Passed by the City Commission on first reading this _ th day of May ,1995 Passed b}• the City Commission on second and final reading this day of _ I yq; Lyman 'I' Fletcher, ~- Mayrn. Vresidin° Oilicer n1-rE.rrru Alamec•n Din's. (~ite ('ItTi. .. ~ipproval as In fbnn and can ua reas :11an (' Jenx'n. Fuluuc / /'~~~ _ .,a l G ._~~... Sec. iG-1G. Violations and penalties. The violation of any provision of this chapter shall be punished by a fine not exceeding 5500.00 or imprisonment for a term not exceeding 60 days, or by both fine and imprisonment. Section 2. This ordinance shall take effect immediately upon final adoption. PASSED by the City Commission on first reading this 10th day of ticril 1995 PASSED b9 the City Commission on second and final reading this day of Lyman Fletcher Flayor, Presiding Officer A T T E S T Maureen King City Cler Y. Approved =- to i~~r R, and currectce=_: 6 .., ~. C 1•,~~~:r" Fa i~irr Sec. 16-11. Noncompliance. The Franchisee shall not be required to collect any garbage, recyclable items or garden trzsh vh_ch does not comply with this chapter. Sec. 16-12. Removal of lot clearing, contractors' debris; oil and grease. Trash and debris caused Srom the operation o£ lot cleaning, tree removal or trimmings in excess o£ the amounts specified in this ortlinance, or lot clearing and contractors' debris caused Srom building, rebuilding or otherwise altering of buildi r.gs or structures shall be removed by the owner or contractor performing the work. Spent oils or greases accumulated at garages, Silling stations or similar establishments will not be removed by the Franchisee. Sec. 16-13. Prima Sacie evidence of production of garbage; duty ei City to inspect premises. Any place or abode or any place o£ business occupied or in operation shall be prz ma Sacie evidence that garbage is being produced and accumulated on the premises. It shall Ge the duty of the proper representatives o£ the City to inspect and supervise the premises and remove all refuse and garbage Sound on the premises, provided the required Seee as required by this chapter have been paid by the resident or occupant, or to notify the proper persons ii the removal is not Lhe duty of the City. Sec. 16-19. Mhite goods: Procedure and Sees for removal. All resrdents, occupan L: antl owners of residential premises in the City rho have not arranged Sor private dasposal eS vhrte coodc shall have said white goods removed antl drspcsetl d, by the Franchisee o£ the City, by placr ng said .~hrte goof cur bsrde on pie Y.up day. .,r c.. 11. ];i. F:nf or rr•mont. 7hi:r et:a pier ahali Fc eel orco-r'_ Ly thr- Atlantic Pa-ac6 Pet .r. ~. Cepar tar ~n t, for htl er„ „- broth FL bloc 'n oris' Dr. p.~r tm._. r.!, tLO Atlantic Erach City Comrti~ssi m, the Crty Y, .. n.;~r.~r 1,::- .. ...i on ar-, '. h, ~, ~.,i/ding Otiicral and 4he Cad>- !::..'ca r~.T„r., LI_:<-.... Fii , f.~c-•-. h!• ~:, rero r>'r~rr rd to :.r , .._.,~h .~.a hr,r ~.~r.:i t.. .. c•.~r.~,!auit= 5,.: vro:at: c:~ o: •. t.r:. .. , ..r. 1. There shall be a charge of 513. G0 per month, payable to the City of Atlantic Beach, for each commercial h unit, unless a dumpo+.er is required at which time the charge viii be ir, accordance with applicable commercial dumpster rates. w1 Commercial Compacted <REL1 at a rate of 57. 52_per cubic yard Gar month. Id) Commercial P.ecyclina: 1. 8 cubic yard container - I r. week at a rate cf 53?. 56 per nonth. 2. Compacted - at a rate of 55.64 per cubic yard per month. (e) Roll Off Cpntainera: 1. Open-too - at a rate of 5247.50 per container per Dull. 2. Compacted - at a rate of 5253.00 yer container per pull. Sec. 16-9. Existing Contracts with other than City Franchisee Since embar Y.ai]pn by the City into commercial salad waste franchisinc is a new event. thn City will alley buci ness locations and property owners currently under contract vv tit vendors other than City service Soi solid va~te removal to complete their current contracts. Earb Gus]noss own r-r or property owner requir]ng ce m.mercia] packup of solid waste within the City of Atlantic Bc-a ch ehall ba required to furnish the City with copies of e>:p as atiun dates of cw-rent contract=_. Upon completion of ..aid contr actg. ¢~a ch Dusine~-s o. property ovr,ers . rqu a rnq saiC sorv]ce will by reaou ed to contract ucl pr. r: sly •.LL City Erancbar. o+. Orly contr a.r t:-~ i.. ,._.~ct prior to approval u: ~.._.. ur danancr v... Lt r. ,,rm a..., ..d +..atrnc con'racic". .[r ,.. IL 10. A.n nual rovi ev of Seer.. I r. .• 01 rr. •: ulential and cc.^.~+~.: coal _: r.]id ~. ._,•. ra'os ... ,._ c'.rai%.. ,.-~d ar~!~o allc '. [,. Uarr `~t c.r o`~1-_~.....~ ..:,d a•_flu'_ .-0 a_ Sr anc:.a s~ at•.> e. r. tia +r. i~vt vii„ .. Cafe cf .., .rot u- 1'... at !. ..:._ Fr:, r..-.. ...~ .:. ., cr d., ., r.. .. ., c•.. ..~, .._.~! r-qur; =r r.-_ aor. .. ~. r.... .. ]ut arc tea' .. Sec. IG-8. F'eexv fm' collection. Gll residents, occupants and owners of premises in the City shall have accumulation of solid waste removed and disposed of by the franchisee and for the service of solid vaete removal shall pay the City of Atlantic Beach the sums shown below for each type of service: Residential Franchise: fa) Residence A unit: For each residence A unit, (ll There shall be a charge of 513.60 per month, payable to the City of Atlantic Beach. fb) Residence B unit: For each housekeeping unit in a residence B unit, (1) There shall be a charge of 513.60 per month, payable to the City of Atlantic Beach, for each such housekeeping unit. Commercial Franchise: (a> Commercial A/Residence C units: Commercial A and Residence C units shall be charged in accordance with the iolloving rate chart: Service Frequency per weeY. contarner Vrices are 2CT 5CY size tcuoic in dollars 6CY yarasr per month 8CY 10CY 2 112 I6S 215 273 395 3 168 294 325 903 Sl7 9 223 322 926 533 689 ~ 279 900 532 669 862 6 33b 57 L'. 636 794 1035 NUTS CHARGE INCLUDES DUNPSTER 1fAINTENANCE ANU REPLACEMENT rF) Commercial U unit: Ali business, professions and occupations nr-Herat: _ lour r9) or less gar Gage conta!ncr :.. rAroa:,t Jar, er.e ess of four (4) garbage contaa n:v a. :. h..!. r~-:u_n_ a commerc!al dumpct.er). $l'C~ 1G-S. Leaves and grass clippings; tray trunks. Leaves and grass clippings shall be placed for collection at the curb in either a receptacle meeting the standard for garbage collection or a disposable plastic or raterproof paper bag securely fastened at the opening. Tree trunks, stumps, limhs, trimmings or raste building materials shall be collected; these items shall not er.ceed five (51 feet in length nor shall any single item onceed a refight of forty (40) pounds or a cumulative amount of five (57 cubir_ yards weekly. Sec. 1G-6. Burial of solid raste. No solid waste shall be buried upon the premises of the person by whom the solid waste is accumulated. No solid waste shall be buried elserhere in the City ercept upon written permission of the City Manager. Composting shall not be considered burial or disposa i. Sec. 16-7. Depositing on vacant lots, atreete, parks, etc., prohihited; compost piles. eat It shall be unlawful to deposit garbage, trash, recyclable items or any other solid waste including old furniture, appliances, bed springs, tires, building materials or auto parts upon any vacant or unoccupied premises of the City, or upon any street, alley or park. Ib) It shall be unlaviui Sor any person to deposit garden Lrash upc•n any atljoinine lot or premises, whether vacant er improved, occupied or unoccupied, er upon any other lot or premises, or a street, plaza, alley cr par Y., ur in any canal, ratervay, lake or pool rithin the City. Garden trash containing nn combustible matter or matter rhic F. will, during decay, give ofS offensive odors, may be accumulated br the tuner as a mulch or compost pi'_e in the rear ui the prc-maser upon which accumulated. .,.~..y. ~,:.y; ......~,. , Gcc. IG-;3- Garbage and trash containers. (cont'd) street from which gasbag r- service is rendered ercept as otherwise provided herein. (b) (cont'd) Garbage contaarters shall be set our no earlier than 6:00 p. m. the day prior to collection and shall be returned to their regular place of storage no later than 12:00 midnight on the day ni collection. Garbage container blinds, which arc- rn architectural harmony with the building, or underground containers, may be placed anywhere between the building and the street from which garbage service is rendered, but in no case shall tAey be located on public property. If garbage is stored underground or behind a garbage container blind which is not located at the curb, the garbage container must be moved to the curb for picku p. Any residence or commercial unit to which this section creates a hardship to either the resident of the property or the franchisee for placement of containers for garbage s=Twice shall apply to the Director of Public Works or his designee, who shall thereupon determine the location at which Garbage containers shall be placed. Garbage containers located other than as described in this section shall not be emptied. In cases where lots run from street to street, the provisions of this section applicable to front yards shall also apply to rear yards. cc) Inspection and approval. All garbage and trash containers shall be subject to inspection and approval or condemnation by the Director of Public Works. Appeals of his decision may be made to the city t',a eager. Idi Dumpsters required. All Commercial A and kc sidence C type units shall be requires to have a commercial tlumpster for tlisposal of garbage and trash. It shall be Lhe tluiy of the Director of Public Works to determine the size dumpster required. Appeals o1 his de~ci rn or.=_ may bo made to the Caty 17anager- hcquests Ir,~m Com mi v-real A antl F.asadentaal C type- on.t~ 1<,r rnc-chanieal eompaetinc tlur.p stets will be approved by th.~ Uarec't o: of Public Wo:'Y.s. li=n p:;t e-re _: _t _all n~.t bo , ~. F'•___ :_ lrli _ rat the ma:<a,r.am Syll lane_ F:e ta,-. _or these- .,.:•:r,... .:11 br.~ nr-gotsated by u:.. e_t, r,:,:..,i:,.,. Soc. 1f. 9. Alts: n., h• drr.po:;aJ o] recyclabl~• itr~m::. ., •,y p. .. ~ ~ ,. do ., ..1, .r srll :h,. .r ._.~. r,. .._.. . .1 ,.rr ~d .~ .. r'Y' r•-o;.. :u fro-, sf~: F.~ .. _ cc: F.r .,!:o:.. .L. :h.r r .,... :r .ors .~r ola•. .. •.? . pr. .. . Sec. 16-1- Definitions icont'd~ (o) Nhite goods shall mean a,r,pliancesOVenh avashin9 refrigerators, freezo r.;, stoves, machines, dryers, water heaters, air ccnditioners, compressor units, mirrovave ovens. television sets and the like. ip) Roll off container shall r..e an a compaetir ty uervine 6 lk t they oiler tnp -ck d o d transoortetl b~ true M._ Sec. 16-2. Solid Naste collection. All solid caste accumulated u, the City snthe City or a collected, transported and disposed of by erson contractor designated by the City Manager. No p shall collect, transport through the streotherr manners oS the city, or dump, incinerate, or in any dispose of solid caste originating in the City except through mitten agreement with the City Nanager. Ear_h residence and commercial unit shalla rdetrasheande solid caste it generates into garbage, y r ecyclables for collection. All oarbage containers shall be emptied and the contents thereof shall be disposed of at least trice each week in residential districts. Uumpsters in residential districts and in the business districts shall be collected as designated by the City Manager. All yard trash shall be picked up and disposed itemslshallobeeemptiedeat least ones eachsweek. reThelable number of days par week oS solid caste collection shall be set Dy resolution of the Crty Commission. Sec. 16-3. Garbage and trash containers. la) Containers. No gartaee shall be collected unless it is placed in a closed oarbage container. Said contai rer shall be waterprooS and shall an no event exceed the dimensions of a standard th a ty-Lro gallon oarbage can ur Lag Got!u ng .-hall he picked up, collected ar removed !•y tha tranohrsee unless it is wittin a garbage contai nr-r a.=. ded road herero. ..: ,ut vi~l:~_r ha31_-such {io usehold ite~-_s nor r.~a_i1 v ` -- - c_an _Le laced tar d d TicuL:nySr>_turocr_ -~.~- as cur A r _~, ~ -c-Cin r n_>a t ~- r!_a ye cor.t~ -_ - .r.t the ih ::1~~11 __ .n r_u__c ;r •! out. .u u1 :star ag~~. .•. .. .. .. unit :n which Le c~onta: n•-r v: Sro::± o] a :._".`u'.'a: for Gay ac, .r, .. -r: .. t _-a°. tl:. c;. ., ..: or :_..: r,;, .. c ... ... -b:.f curb c~f - r.,r:::<i,, colt :a aao -..~-. {. -'~'c- 1G-1. Definitions, tcont'dr le) Commercial d unit. shall mean any businesses, professions ur occupations generatin 5) or less garbage containers. (Amounts in encess of four I4> containers shall require a commercial dumpster). If> Garbage shall mean every refuse accumulated from cooking, cleaning and housekeeping. 19) Garbage container shall mean a metal or plastic container of the type commonly sold as a garbage container, in good condition with a tight seal. A plastic bag at least 1.3 mil thic4: which is tightly sealed shall also be considered a garbage container. Sh) Recyclable items shall include but not be limited to metal cans, glass bottles and jars, and plastic lincluding soft drin 4., mi1Y., rater, juice and detergent! bottles and jugs, newspapers, magazines, telephone boo4. s, cor-r ugated cardboard, metal coat hangers and any other materials which are designated by the Director of Public WorY.s. li) Garden trash or yard trash or trash shall mean all the organic refuse accumulated from the care of Tarns, shrubbery, vines and trees. /j1 Residence A unit shall mean a residence occupied by and the place of abode of a single family where one 11) Y.itchen only is provided and maintained. Ik) Residence d unit shall mean duplex, residences under a single roof, or apartments consisting oS two c21 anJ not more than ten 110) housekeeping units under a single roof, or a primary and secondary dvelliny on the same lot. I1) Residence C unat shall mean a grou)i of more than ton 1101 housekeeping units where it is not ieasa ble to have garbage packeC up from each individual residence central rprc4.r up of mF a~=tin^ dumpster is reouired for carbaoe and trash. 1"'~) Residential/Commercial 17echanical Compact; r,o humps •.ers shall r='tabl vt: mear: any residence or commer rral rsRment it is not Seas_i ble to p„y~I, ga: bags-. trash or rr..-veJabl :- stoma with a ,on_ ee .I :eeirno Ju mJa trvr. F. F.L rr_I or- t~. re-ar .:rd 1 .rJ~~d 1t', rc uir L+d : og Iw' nr~'- :rr.,a t..,1 I'i ..:. r.: U:r vmr.e ,. ..... r.:h L. , ~v.n ba:r.-, r. :~ .. _ :_ .u:d q- r.: r.n r a:_ 6, - ORDINANCE NO. 5g-9529 AN ORDINANCE AMENDING CHAPTE P. 15 OF THE CODE OF OkDINANCES OF 'I'RE CITY OF ATLANT T(: BENCH, TO CLAkIFY LANGUAGE AND TO PROVIDE RATES FOR COMMERCIAL CUryPACTEU AND RECYCLING ANU FOk ROLL OFF CONTAINERS, AND PROVIDING AN EFFECTi VE DP.TE BE IT ORDAINED by the City Commissron of the City of Atlantic Beach, Floritla as follors: Section 1. Chapter 16, So1rd~Naste, is hereby amended to t'eatl as follors (sections beano adCad are underlined): CHAPTER 16 RESIDENTIAL AND COMMERCIAL SOLIU HASTE AND RECYCLING FRANCHISE Sec. 16-1. Definitions. For the purposes of th>s chapter, the following words and phrases shall have the meanrnos respectively ascrrbetl to them by this section: (a) City shall mean the City of Atlantic Beach, Duval County. Florida, a emnrcrpal corporation, and its government. Ib> Commission shall mean the City Commission of the City of P.t iantic Beach, Florttla. (c) Franchisee shall mean the u:tlrvitluai, partnership, or corporation rho or rhrcn is arartlea a Sranchase by the Commrssion to perform the cork or service, or to Burnish materials or equipment, or both as set forth in this franchise ordrnance. (tl) Commercial A unit sball mear~ any business establishment required to have a commercial non- compactrng dumpster. w;t!n r. tt;rs class iircation ar a, by raq o1 eaampl v, ~.or e-::, shot=. grocery stores, S odd stare-;:, emu s.-m r-;:1 hour." d: uc, and sundry store.=.. dry g witl s' and hard goods si ores, pac Y.agr. :>t or e., Srllrne =tatrons, sbopptnn centers and r :-sa aurants. l~l-' (~ Z o~ ~i ~ ~~ ~~ Iii ti ~ U ~I u a~ v e,- V~: csY.g~~ ~ P O~ 1 ti N; N 1 ~p N N 1 O V ~ w ~ .. ~ Z I ~ ~ ' t ~ 4 . ~. ~ Q Zj ~'JI 1u~y~ju ~ S W~m' CC ~Q_ SS i N o' y~~_ O } y O `~ ^ - E _ ~ c _ I U,Y r. -1~...- 12atw. a..-~rY-. .a.c Wt...i... 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N NI r N W O O O ~oo 0 0 4 N U ~ ~ ~ ~ hf ~ 41' T q ~ r Q ~ V P: O ~ i ~ Ie Q ' o a s ~ ~ < ~~~ ~~ ~' a (Qj 4 ~ n n b N O n N'. n 5 ~' m' ~QQQQyQ~QQj7j~QQ pQp4Qs n 5' SilaSSS~2C2S1K - `` . W W P ^1 pP3 6 ~ N ~~ _o ~~fr$~~~~~d ~~~ ~a ~~~~ ~ y~~ o~~~~~~r~_ ~~ ~ ~ ~ ~i ~ ~ ~.;~az ~c'~~'k~~a 2S _~ VW O C 0 0 0 0 0 0 0 O O N O O 6 p o CQ~ C O Nhn~ O~ti ~bNQ~~^I U O ti O ~~ W ^ ~i QQ ~ a~' O N .. b Of O O O N O LS w OI m wn~ c ~Qi~ s ~' -. a I ¢¢i <~ ~- C: !; ~w ~ m I. n ~ U ~Q h ~ ~~ _ ~ _ 0 2 P ¢'- ~C c~ i~ V W U ~ ~f a a~ M1 Y . h ~~ E`c ~ E ~ ~ ~Q; 6aeo~~ d~R ~~8 °~~~`99^4~`Ey~~do ~~~342`3cZ~~~~"i'm~FcS t O n O Q O O N O 8 O 808 . SN ~OV:O Om N.~ 8~ it h N ~~ $~~~~ gg $ a N s C aN m • 3i C Z1 s E_~`c ~ e ~~~?a~ ~~ 3ai~~2c~8xx i a~ EO 603 ~0 > ~ y aS3~~ +~~~$ ~Et ~ ° ~eeeoY ~' '~ ~~WW~~~~ O ~ 0 y O ~ U ~ h h b~ 0 h ~h ~ . 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Op ~j.0 I i N n 8,Q88 88 Ori OWN -:N '~ ,Q~Q ppp 88 SO~ ~O 8 8 888 O O 00 4,Q,Q aa IK r la Vf W i pNV ^- I~ 0 R ~^~ i eo a C f £ ~ v `a a r~yF ~ i.: Ga`s q~U a~~~ a2a §S a" Y~ W~ ~~~ u o~~s~~~ V S 5. Bch. Ave. W&S Atl 894,108 7. Water Mnins Atl 850,000 8. Sewer Main Rehab. AU 3,200,500 9. Mader Wetwe6 Buc 200,000 TOTAL 6,528,608 rnv+~~. LVIA'1'lUN STATUS COST 1. Buccaneer Phut Buc Plant at 80% with a large 1,115 000 (WWTP Exp) Sewer private and Navy growth now , felting place w61 exceed cap. 2. Instrument Buc Requirement of DEP 35 000 Controls Sewer , 3. Influent Flow Buc Requirement of DEP g 5pp Meter Commis Sewer , 4. Slorm Water Atl Shouts be done at the same 3,120 588 ProJ~ts time sewer & water mains are , done so streets are paved once. TOTAL . ___ ___ k'. TOTAL FTAR'F RECOM~1tsNDFD NFW BORRnKtntr PROJ F.f T ~ric~r 1. Commission Appro~~-rt Projects 6,528,608 2. Additional Staff Recommended 4,278588 3. Contingency 436,000 TOTAL 11,243,196 B. STAF'F' Rb'CO~IMF'NOen t1S a• REhL1L\INf, BARNETT O AS PROJECT ATLBUC NEED ' I. Catwa B:, etc Buc To weer OSDA Standards and COS 5200 000 Safely of Staff. Structural , Engineer is reviewing. 2. Reserve Systew For possible cost overrun 94/95 I9 044 ' TOTAL Estimate na based oa design could h 5219,044 , c ange. C. STAFF RECO114 Mr''NDFD IiSF OF uF ERA F t''I1NDS FOR 94N5 PROJECT ATL/BUC NEED 1 Meters COST System Commission Approved 2. Sell Air Sewer Atl Sewer is lailin doesn't me 6 t Sti4,464 e . DEP Rules. 325,000 3. WWTP Design Buc Plant is a[ 80% of its operating capacity. Plant 110,000 expansion k required to be under design by DEP when operating at 80% of capacity 4. Sea Oats Apts Atl Failing lines At last Sewer . Cowmission Meeliag this was 75,000 mistakenly not recommended for loading, TOTAI, 1, 093,46~- * Cost is not based on design tnav ch . ange. D. COMMISSttvn "S RO\~ED PROJFt"rc cnR NEW BOBROwnar PROJECT 1.(X'ATION COST 1. Water Plant #2 :111 700,000 2. R"ater/ Sewer Oak 1,200,000 Alaias 3. Mitt- M1feters S~}tew SO,pp 4. ('orrosiou Reduc .~tl 30.000 A. BARNFTT LOAN PROJECT STAT IIc PROJECYS All/Buc STATUS EST. COST I. AB Sewer Ylant Expansion Atl on-going 4,583,739 2. Water - 3M/8th Atl completed 130,508 3. Water - Coquina/E.Coasl All completed 129,256 4. 3M Well at Assisi Lane Buc on-going bg,400 5. Chorine Contact Buc completed 301,613 6. Sewer Line Rehab. Atl completed 170,671 7. WetweB Rehab. Buc completed 181,408 8. Encoded Meters AtI completed 80,000 9. Encoded Afeters Buc completed 74,944 10. Sewer Linc Reheh-Chunh Atl completM 12,000 11. Water Line Church St. At1 completed 30,000 12. Eularge/Rehab WTP 3 Bac i on-go ng 440,[100 13. Good Defeasance Atlf6uc completed 3,578,119 7'olal Expended/Obligated 9,750,956 Original Loan 1 `nex~wnAwtn i..,a.r.._. _.. 10.000,(100 STORM WATER, WATER& SEWER OVERVIEW & RECOMMENDATION FOR FUNDING T1nr 4, 1995 RESOLUTION NO. 95-18 WHEREAS, on February 2, 1989, the City of Atlantic Beach purchased property described as Blocks 2, 3, and 5, Ocean Grove, as recorded in Plat Book 15, Page 82, the same being a triangular parcel bounded by Sixteenth Street, Ocean Boulevard and Seminole Road in Atlantic Beach; and WHEREAS, the acquisition of land for park and recreational purposes has been identified as a high priority of the City Commission, and WHEREAS, the land described above would be suitable for use a5 a passive park. NOW, THEREFORE, 6E IT RESOLVED by the City Commission of the City of Atlantic Beach, Florida, as follows: Section 1. The land described as Blocks 2, 3, and 5, Ocean Grove, being a triangular parcel bounded by Sixteenth Street, Ocean Boulevard, and Seminole Road, shall hereafter be used by the city as a passive park. Adopted by the Atlantic Beach City Commission this 8th day of May, 1995. Lyman T. Fletcher Mayor/Presiding Officer Approved as to form and correctness: Alan C. Jensen, Esqu City Attorney urrrcs'I .<. u:r ~.~.;~ Y.i rq r,79 t: C7.-r l: ____ /~ C~ .. ... .. _ r._.... .-: .. _.A Comity DevelopaKnt Block Oran 1994/1995 Budget IINF ITF.~rC~ BUDGET' Rehab Supervisor 10,000.00 Alloctioo DCDC office equipment 12,495.74 CDC Office Rehab 4,478.00 CDC Utilitiea/Imraoce 4,000.00 Jordeo Park Improvemeois 15,000.00 Demolitions 4,000.00 Dourer Road Paving 12,069.52 Housing Rehab 160,000.00 Lamd Acquisition 4,000.00 TOTAL 226,043.26 _..- .~ '3'..0~ :.t-a...wf. ..mot-..:.. a.,,.. ::.Y MF?tORANDUM TO: Anne Meuse, Finance Director FROM: George Morley, Community Development Directcr l•%.~ DATE: Marr_h 9, 199 RE: CDBG Budget adjustment As you may already be aware, the amount of the CDBG grant to Atlantic Beach vas fi naily determined Co be an amount larger than the initial estimate used to prepare our annual city budget. Attached is a breakdown cf this years allocation shoving the sub accounts. Please adjust the budgeted figures to reflect the actual amounts. Also, please adjust the existing account structure to reflect the specific sub accounts into which the funds have been budgeted- If you need any additional details or other information, please let me knw. 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Q ~ `"' Q MthN Q N fp M lp IX) Q O M t`0 01 O O 00 ~Ol W ~ Q itl ~ (~ ~ ? ~ h ' S O Z (7 r A m C T O l7 ~ ~ ~ ~ ~ ~ ~ U r y r OI ~ Q O ()F O fhN Nth N.C w th t°N YJ Nt°t0 N m N M 0 fh tt h~N U U O O O O oooo N J Z aEm 0 0 0 0 0 0 0 0 ooocoooo m O o O o ~ 0 0 0 oo m ~y Vo <~ oooo oooo c E w ~ ~om~ 00000000 00000000 E 0 o o o w w w oo oooo oooo U x n m , , , Zf O) pwl-N 00000000 ~ O O ~ .- . g ~, 0000 M MM ~~~~~~~~ ~ ~ oooo W o om~ o o Q~~ o ti ~ cp E ~ m ~ ~ LLOm o o va nJ c c -c t gym' m ' ` D ~ E ° N m' ,., ~ ri o>a c w m E c 11 i a C Q U ~ O m d C C O ~ N w v O U ~ ( N ~ ~ N o c ^ N ~ C = mOCy 9ca_L- w yyF- ~2 °E o o O ©o>E °c[iW ~ r7w°~ a'7J cwi° ° w ~ wNN o i m ~ LL mm° ~ w cZ E E ~ ~ ° °m tw-C Em o E o E ~ w ° N O ~ U O ~` L N N T N J N F ~ w L O m d w V w Q y O E J J` UKO - O W ^ W~ w ~ j L ~ E~ ~ ~ ~0 Q O p W m O t ~ ~ o.a U~a mo ¢ m i- a ~ ac.~~ ~ v c c J W LL ~ C Y w U a ° 3 n Z ~ m o y ~ LL j m C W ~ 0 O { L m v O U C a c > IL :°_ J E ~ ~ m U (j U O (7 CITY OF ~ -~ -~~ 1sM Memorandum Date: May 4, 1995 To: Kim Leinbach, City Manager ti/ From: Ann Meuse, Finance Director Subject: Mid Year Budget Modifications a00 SENT\nu: RtMU ATl A~'rIC' at:1r.N. fLfIR1W 521»-5.415 TFI.FAKI.\f INMI l(L5800 FAx 1^011 2!45605 Attached is the Mid Year budget modification which includes the following adjustments to the 1994/1995 budget: Capital Project Fund Transfer from Convention Development Fund to supplement funding of the Donner Community Center and the 76Th Street dune crossover. Community Development Record modifications to Community Development Block Block Grant Grant. General Fund Adjust Property Taxes due to increase in assessed values, transfer excess Sanitation Funds to General Fund due to privatization, adjust overtime, equipment and other miscellaneous accounts. Sanitation Fund Adjust Sanitation Fund revenues and expendtures due to privatization. Water and Sewer Fund Adjust the capital projects and funding sources in the Water and Sewer Fund to reflect recent commission approval of proposed projects and staff recommendation of use of reserve funds for Salt Air Sewer, Buccaneer Waste Water Treatment Design, and Sea Oats Apartments failing lines. Please advise me if yw would like :ne to include any additional information as supporting detail for the mid year budget modification. RESOLUTION NO. 95-17 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Chartez of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Budget Adjustment be approved for the 1994-95 budget. Adopted by the City Commission this 8th day of May, 1995. Lyman T. Fletcher Mayor/Presiding Officer Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney A T T E S T: Maureen Ki City Clerk RESOLUTION NO. 95-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, IN SUPPORT OF THE RESTORATION OF THE AMERICAN RED CROSS VOLUNTEER LIFE SAVING CORPS STATION WHEREAS, The American Red Cross Volunteer Life Saving Corps (ARCVLSC) provides invaluable services to residents and visitors of Jacksonville Beach; and WHEREAS, the ARCVLSC Station is the only one of its type used for volunteer purposes; and WHEREAS, the ARCVLSC station is available twenty-four hours per day for emergency calls by police; and WHEREAS, restoration of the ARCVLSC station is necessary to continue efficient rendering of voluntary life saving, first aid and other such services; and WHEREAS, the ARCVLSC station will be eligible for national listing as a historical monument in two years. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach: Section 1. That the City Of Atlantic Beach supports funding by the State of Florida to restore the American Red Cross Volunteer Life Saving Corps Station. Section 2. That the City of Atlantic Beach supports the national listing of the American Red Cross Volunteer Life Saving Corps Station as a historical monument. Section 3. That the City of Atlantic Beach encourages the cooperation of necessary governmental agencies, community organizations, corporate sponsors and volunteers to lend support to this exciting project. ADOPTED BY THE CITY COMMISSION of the City of Atlantic Beach, Florida, this 8th day of May, 1995. Lyman T. Fletcher Mayor Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney A T T E S T Maureen King, Cit.; G crk ~_/" "' Z W Q a W O W U W W _~ U Q W m U F Z 3 a W H Q 0 Q W /} \L O LL J Q H 0 F a W 0 W a 0 LL N y~y~~~~~~~~~~~~~~~~exe NN~NnOP40~fNDNNN~NNO NCN~O~~1V000~(VO00 ~~Pj~~jyyC(N~p~ ~ o y~y~ aDN~N W NON O O PI(fN oioNaNOmci oi~ocv moioo m ~~-mm~~CO,~NNY[~I (O Ml7N~ r r ~ ~ y f J 2 y y p y r ~ Y~ W fn V E ow~p;p ~?W~YyY~ <a W 6 r ~~~ O m w LL W Q U~ U y~~ j V y W~ U y V 11IIIJYYYYY V °w °w wa¢7~a %~q~~=rcw°~°i 3 3 C LL LL S~ y?~~~ m> ~~aa~QQ~~~~~~~~~~~yybb~~~ 0 0 N N m ~ m N N N ~ r 0 ~OONNN Of-t~1000~h0~ h m a' LL y J f O ~NOOtO [pad dNNNO(000 C1 r N N N Z W K < Z Z Z y ~ ay a 4paS3mLL~aYJ a a~ J Q Q a H N Q J= J W u V V y~ 6~ fl) U U J OOyWW HWw~W27SV/U www¢~~~a>-Jw~waf? ~~RIL ILS ~f~)?~ ~>m>(7f h 2 K a O f A N 2 7 J F O W 2 g -: i ~~~~~<rr~x~m~exx~e ~~ x~ ~o~ V R ~o~o~~~~o8~aa~~oo O~fn~1~lO 01 f7~ONNNO~~-~ KO b F O a w J Z c0 L J G.' a Q N ~t~l ~'I0001 H1~ONNNOI~~ ~ J NF Z Q LL J ~ ~ 3 J_($~ y <~ ¢W Nij R W N H O rY f~' LLC 2 7 Q ~ <N 1' ~O< m I <Y~ O W G' = U <<j ~~ h < S ~uSV < HV U < O )n> W W N Q LL -~ W W R_ j ZZ J 2 t N yOj ~ > ~ ~ S[ F f f K u N 3 ~ m> U' ~ n J J &Z < W Y Q ~pXp pp~~~Y~Yxx~~ppx ~~x p~px a]ya]yC ^N~ In'I 0J04~NINpti~~m~n~Or Wv O 1D00 ~I+IMO~(0000~~0~ < W X M1l ~ O W O V Y N n ~ ~ ~ N C O N to eh 6 ~ u ? p ~ Z 1 W 8 Q ~ ~ < O_ ` W N O q S W O u_ Q J < yW~ 6 O O Q~Q ~~~~ 6 W ~< ~ U 60 ~ p = 6 O O N W~~< O N S~~ N= W U f m 8~ m y W W 6~yS~JJ < c)TV of sPtlarue Beam - ~laarda ATIA~TC REACH FlREIRESCL'E 6<O SEMINOLE ROAD ATLl~-fIC REACH. fLOmDA 3J3 TEIFPHONE (901) 2d9~5606 Nay 2, 1995 TO: Kim Leinbach, City Manager PROM: John Ruley, Fire Chief RRP: Monthly Report for April Attached is a copy of the data for the runs report for April 1995, and a comparison of the runs for April 1994. In addition you will see a report sF.owing current year 1995 compared to the same time last year 1594. As you can see for the month of April 1995 the Pire Department responded to 113 call for service. This figure is about 168 higher than the same time last year. (March 1995) The average response time for the month of April was not available due to a computer program error. However we do not anticipate any major change in the times. Comparing our total year to date figures with last years totals, you will see that our call volume is down 1.8 percent. The majority of our calls are medical and fire, which average about 65 to 70 percent of our call volume for both 94 and 95. Respectfully submitted ~~- ~' i CITY OF ~lart~e ~eaek - ~lesei(Q .~_ - -- ?fav ~, Iv9~ r sFMaVOIE awn ~MMIIC ^E1S.11. FLORmM J31J].5115 TFUrxoNe noo z(anFo FA%11W12F1.Ftl5 lo: F.im Leinbnt'i,. !'ity !fana~+e r~ Fm: Timmy Johnson, l:ec~reat ion Di reel or ~~ Ne: Usage report, Community Center, April '95 Fim, here is a rocaP of act i~~i ty at the Adele hrape Communi [~~ Ce N.er Tor the month o; April, 1935: GItOUY/EVENT ; MT'CS / . t PEOYLE X TOTAL USE EVENTS AA YeeLirl¢-- o ]OH ABET performances ~~ ' 'L7. AhE7 rehea rs:rly 2;; t2 20{ . ~ ; ANE7 workshn;s ' L1 F;oa rd mert inls T _ Fi Craf Li nR c. Lrs.rs ' r. 1 L I Cri hba KO/sc~raLblo 1 ' 1 L i Uomeowner's gs5oc, t 35 1 Le L„chn G..oup 1 iU 1 Easter E:gg Hunt 1 90 11 7ra'•ci CJ uh :; JO t 'I'OTA LS A6L 100 X ~ 215 ~ 1 z/_'~~; CITY OF ATLANTIC BEACH Code Enforcement Activity Report CODE VIOLATIONS PREVIOUS MONTH PRESENT MONTH YEAR TO DATE A an one a is es Vehicles Impoun ed Illegally Cored Boa railer Housing Coe io ations Hazardous Conditions _ IiA2 Unpermitted Construction Zoning Violation Unlicensed Business Sign Violation N Overgrown Ve elation VE Trash Complaint Noise Complaint N E Nuisance Complain[ N Health & s ety ward H Animal Complaint Water & Sewer Bill Complaint BIL Sewer ystem omplaint W Garba e B Storm Water/Drainage M Uther t . AL' Complaints in mpliance 4 um er o mp amts u[s[an mg OTHER ACTIVITIES: Code Enforcement Board: May 2, 1995 Case 10087 - 752.Cavalla Rd.- Standard Housi Code Case 10086 - 370 Sargo Rd.-Abandoned Vefticks Case IW090 - 386 Sar o Rd. -Abandoned Vehicles Case 1-0091 - 1170 Begonia SL-Outside Stor of used ~ Materul (Health 6 Safety Hazard) Request lein against Stewart Tdk Company -Vacant Lot Cava9a Rd. 55.000.00 7 t nlegai poldical signs were removed to pudic works Ccrip~'~eC by Karl Grunewald and Don Ford J CIlT OI ~TU[iIC K~L7 QT[ ~LLSfiO~ I~I~. ~~ ~ ~~ Imo; CODE ENFORCEMENT MONTHLY REPORT SUMIT'[m ~Ti DON C. FORD DATL: 5/3/95 \AQCtO011D; APRIL 1995 MONTHLY CODE ENFORCEMENT REPORT ATTAaQI$: RLfIdm t7 CIST IIY~mi ~ /~~ ~ill~~ I~ ITS ^l. CITY OF !'~Alartle ~iatk - ~latida e4o seanoLe aoAo AM~'nC BF:9CH, FIARmA Ril}S019 TF,I,FRI(Ml19DI12(FSd00 fA% 19011 24l-5lDS M E M O R A N D U M May 3, 1995 T0: Kim Leinbach, Ci ty Manager FROM: Don C. Ford, Bui lding Official ~~ RE: Building Pecmits Please be advised t hat the following permits were issued in the month of April, 1995 : TYPE PERMIT NO .PERMITS PERMIT COST CONST.VALUATION Neu Single Family 9 12,042. 54 341,037 New Duplexes New Townhouses Additions/Remodels 17 2,995. 40 112,579 Swimming Pools 1 30. 00 12.936 Commercial/New Commercial/Remodel Garage/Carports 1 60. 00 6,000 Demolitions (House) Demolitions (Garage) Demolitions (Commercial) Sheds 2 55. 00 Fence Driveways 2 50. 00 Siqns 1 16. 00 Tents Trees Utitities S 4,767. 50 Wells 2 20. 00 Roofing 14 315. 00 27,695 Miscellaneous permits issued in connection with new construction, additions, remodeling, etc: No. of Permits Permits Costs Electrical 25 865.40 Plumbrng 20 1,101.50 Mechanical 17 727.00 Inspections pecf ormed last month: Building Concrete Electrical Plumbing Mechanical Misc ~~ 3c q2 53 2A 4 Cccnpati~r,ai I,i cease Inspections - 6 INFOFMATIOIi COMPILED BY PAT HARRIS - BUILDING DEPAP,TMENT cnr a ~nJURC u~ an iaQSfta +~~ our ~ AG~A IlQI: BUILDING PERMITS MONTHLY REPORT Sfl~(I1Tm Rt DON C. FORD DA7[: 5/3/95 dAR1.70011D: APRIL 1995 BUi LDING PERMITS REPORT u~moAna: A2TA~St ^Lrldm R CIn IyyQg: ~ ,~ _ JS (~/~_~ ~~ I2O1 A. l Qi ..(- DESIGN CONTRACTS Connelly d Wicker 1. Puckett Creek 2. Church Road Eaet 3. Park Street 9. Coquina Place 5. 3rd and 8th St. 6. Edgar, George, Roberta 7. lot, 9th, 11th 8. 6th Si., Horell Park, Rueaell Park Total J. Lucas 1. Ahern, 9th, Vecuna, Seminole Rd. 2. Ground storage, hydro tank Asaiai WTP 3. Buccaneer chlorine contract 9. Mall WTP s3 IBuccaneerl Total Gee b Jensen 1. Oak Harbor serer rehab 2. Netrork d ietribution analysis 3. Surge tank (Buccaneer) Total Sims Design 1. Additional ground storage and hydro tank Aeeiai MTP 2. Collection system evaluation Total Pitman d Hartenetein 1. AB MWTP expansion Total TOTAL 64,400 610,805 66, 400 610, 100 68, 050 65, 000 65, 000 63,610 653,365 69, 2B0 68,400 69,800 68,400 635, 8B0 672, 000 631,798 630, 948 6134, 746 635, 000 63, 000 638, 000 6405, 000 6669,991 _. _ ... .:n. ........:..a ~..,i.. .~~a63A~i::a_. ~- ~t CITY OF ~ ~1tlartle 6eaek - ~lmftda _ d. _ _ --- N E M O R A N D U M e1F (:U :.. J i7 JJ um s3~bnrtx L..e ATLAhTIt' BEAL'H, iTUAID1 l22lSJltli iF~.F:PIHIY! 11W1 b(3AL iA11rM12lF56U TO: Kim Leinbach/city Manager Jim Jarboe/Deputy City Manager ~~!! ,(7~ FROM: Robert S. Kosoy/Deputy City Manager K-~ ~/L"' DATE: April 28, 1995 SUBJECT: Design Contract for Saltair Subdivision Serer At the 4/24 Commission meeting, the City Commission selected 5 design engineers to be interviered for the Saltair project. The Commission added Connelly 6 Nicker and J. Lucas and Associates in order to provide more cork for other local consultants. For your information .e are attaching a list of design contracts completed by consulting Eirms in the last 3 years. The 5 firms on the attached sheet are the only firms of the 12 proposals euDmitted for Saltair that have done design rork for the City in the loot 3 years. Me hope this ie helpful to you and the Comwieeion. Again, the Coneul[ant'e Competitive Negotiations Act (CCNA) provides that pr ofesaional design contracts over 610,000 or for projects estimated to coat over 5120,000, should be ararded Dy a competitive selection process Dosed on the ability of professional perscnnel, past performance and other factors. These criteria need to be carefully reviered since firma are constantly undergoing rhangee, particularly rith personnel. RSK/ds attachment ~~ CITY OF r~tla«tLc b'caels - ~letCda ~ruxlxmtt#iuzc WHEREAS, public works services provided in our community ara an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection, storm drainage, and beach access; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and W:IEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. NOW, THEREFORE, I, Lyman T. Fletcher, Mayor of the City of Atlantic Beach, do hereby proclaim the week of Nay 15 through May 21, 1995, as PUBLIC WORRS WEEK in the City of Atlantic Beach, and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. IN WITNESS WHEREOF I have hereto set my hand and caused the official seal of the City of Atlantic Beach to be affixed this 8th day of May, 1995. LYMAN T. FLETCHER MAYOR - _. .... .. ~lL .. ~. Page Three Minutes - May 2, 1995 Special Called Meeting of City Commission Mayor Fletcher indicated that decisions regarding masonry construction, porches, and the concession stand had been made at the previous meeting of the City Commission. Commissioner Shaughnessy expressed concern that there was no access to the bathrooms from the outside of the building. She felt that while money was available this year, the building should be constructed to provide for future needs. Discussion ensued and the City Manager indicated the objective of staff had been to construct the bathrooms to meet the requirements of the Americans with Disabilities Act, and to meet the needs of the park at peak usage. Discussion ensued and it was felt the existing building at Donner Park should be evaluated to see if it would be suitable for restrooms which could be used when the activity building would be closed. Commissioner Shaughnessy felt the restroaos should be inside where the children would have some supervision. Commissioner Rosenbloom asked Gail Baker whether she felt basic kitchen equipment such as refrigerator, sink, etc., should be concession nstand buiMSin Baker indicated tsuchfacilitiesdwould the useful. Following further discussion, staff was directed to meet with the architect to evaluate the old building, and bring their recommendations regarding the restrooms, including cost estimates, to the City Commission for a final decision. Commissioner Rosenbloom felt this work was outside the scope of Mr. Dunlop's contract and the City Manager agreed to negotiate a price with Mr. Dunlap for the additional work. There being no further business to come before the City Commission, the Mayor declared the meeting adjourned at 8:10 PM. Lyman T. Fletcher Mayor A T T E S T: Maureen King City Clerk -. w.....m.: .. ,. Page Two Minutes - May 2, 1995 Special Called Meeting of City Commission would complement this location, and vice versa; from architectural point of view this site would anchor the Dudley Street area; western sun in the afternoon_ Volleyball Site - High and dry; would incur the least amount of tree loss; strong tree canopy on east and west sides of building; would not have to move the children's playground; parking on Church Road. western Site - Utilization of this site would spread out the activities in the park; less tree loss than proposed site; Parks Director would have better view of the park; possibly better security. Commissioner Rosenbloom moved to have a vote to narrow the sites to tvo. The motion vas seconded by Co®issioner Weiss and vas unanimously approved. Each commissioner was asked to rank the three sites with three points for their first choice, two points for second choice, and one point for third choice. The ballots cast by the commissioners are attached hereto and made a part hereof. The ballots indicated the two sites to be considered further were the Proposed Site and the Volleyball Site. Commissioners were then requested to vote for their first choice of a site, and a roll call voice vote resulted in Commissioners Rosenbloom, waters and Weiss voting for the Proposed Site and Commissioner Shaughnessy and Mayor Pletcher voting for the Volleyball Site. The Proposed site vas thus selected as the site for the constzuction of the activity building in Donner Park_ ?. Discussion relative t the paint colors at Jack Russell Park concession building. Commissioner Shaughnessy indicated she felt that more neutral colors would have appealed to a greater number of people. She indicated since the citizens would pay for the building it was her desire to have a building of which they would approve and be proud. However, she felt that since the colors were acceptable to the other commissioners, she would trust their judgement and would withdraw her objection until such time as the citizens have seen the building and have voiced their opinions. In further discussion, Commissioner Shaughnessy indicated other matters regarding the Donner Park activity building had not been decided. COMMISSION HELD INECDONNERA PARK COMMU ITY FCENTER TAT 5:~30RPM ION TUESDAY, MAY 2, 1995 Present: Commissioners: FROSenbloomayCommissioner nTM . Steve Suzanne Shaughnessy, Commissioner J. Dezmond Waters, III, Commissioner Robert G. Weiss, Commissioner Staff: Kim Leinbach, City Manager James Jarboe, Deputy City Manager George Worley, City Planner Timmy Johnson, Recreation Director Gail Baker, Donner Park Activities Director Maureen King, City Clerk Also: Michael Dunlap, Architect Recreation Advisory Bd. Member Cindy Corey, Patricia Goelz, Recreation Advisory Bd. Member Sharette Simpkins, Donner Community Development Corporation The meeting was called to order by Mayor Fletcher. 1. hadl been submltt debye the University ofn Floridan students, those present walked the park and in ;pected the three sites which had been recommended for the constructlon of the Donner Park activity building. Each site was individually discussed, following which the group returned to the community center to continue the meeting. The three sites were identified as follows: PROPOSED SITE - This was the site which was originally selected by the architect; Recreation TAdvisory Board thandrVOLLEYBALL aS ITE c~mThi se site was recommendeu by Commissioner Shaughnessy and was located between the proposed site and volleyball site. Mayor Fletcher summarized the comments regarding the sites as follows: Proposed Site - This site was low and would require fill; would incur the greatest amount of tree loss; Recreation Advisory board expressed concern regarding congestion, safety, vandalism; Pastor Harvard indicated New Friendship Church would soon commence renovations and landscaping at the church and felt their project y. _, , ,.. ... ~' ~ % z,~ :, i• :, ,,... ,. ... tLY i. J• .. i t:~:. ~ j ~ ~ ~ . y;i ~ t.I ., i1 :. ~. (~y~i O ~.~ ~ J.~.1 •.1 1' (~r 1- ~.. NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .... it---~~ ii~~ ~~~~ ~N WM1Y/~Fy •„0~ WyI~ ypU(( ~ 0 za ao WO o~°i ~°a ~W~ m ~a~ °¢~ m~a ~o ;V 3 f ~8 t. N €i - ~~ G9 '-~ ~~ o 3 ' s c `s `a o .~ 4 ? ~ „~ F ~ c g r. C 3' ~ m > > T ' E €8 • f ~ C '^ ~ 5 1 r ~ r M ~ ~ M ^I > > • > i ~ > M [~ 3 ° Q 6 ~ ~ ~ G h ~ ~ e ~ f ` 1 S f a o e I { t E ~ r~ ) d Y: Y ~ F f rf s~ r ~ F4 C f~ S ~ 4 i ff f 55 F qq : `E `~ `• of ~L f 6e 8 ~ 8 8 g 3g g 8 g S R k - City's projected budget and to lower cost for the Buccaneer plant this deductive is recommended. IV. ORIGINAL A,YD CURRENT TOTAL COST PROJECTIONS Ongmal Total Projected Cost as defined in the Barnett Loao $4,SOO,t)00* Present Projected Total Cost Based on City Alanager's Recommeadatious 54,564,000* These total cost estimates include design, base bid, additive bids, deductive bids, testing and resident observation & shop drawings V. BID TABULATION BASED ON CITY MANAGER'S RECOMMENDATION Ranked Orde f RiA I• ~.~.~ Indian River Industrial Contractors 2. $4,039,694 Ortega Industrial 3. $4,399,000 Meadors Constriction 4. $4,494,000 Elkins Constructors operations building could be added on later when the lab is expanded. To try to riay within the City's original budget projectiou, this additive was not recommended. ITEM #3 ADDITIVE BID B -LABORATORY BUII.DTNG - In discussions with the design engineer it was fond that the expansion of [he laboratory building was not needed to the immediate fntare. Also, he felt that majority of this additive mold be done io-hoate. To try [o stay whhin [he City's budget projection this additive wes not recommended. ITEM # ADDITIVE BID C -NEW SCREENING CONVEYOR - In discussions with the design engineer k was fond that Ihis additive wes not a necessity. In house adjustments by stag can be made at a midmam mat. To try [o stay with to the City's badgN projcelion, this additive is not being recommended. ITEM #5 ADDITIVE BID D -NEW RAS/WAS PUMP NO. 4 In discussions with the design engineer it was found that this additive would not be needed in the pert five or more years. To try to stay withfm the City's budget projection, [Iris add"Dive was no[ recommended. ITEM #6 ADDITIVE BID E -NEW BLOWER NO. 6 In discussions with Ibe design engineer it was found that this additive was not aided mlB several years into the future. To try to stay within the City's badge[ projection, this additive was uol recommended. The additive end dedaMive below were selected for We foLbwtsg reasons: ITEM #7 ADDITIVE BID F - WWTP NO. 2 AERATION SYSTEM la discouions with the design engtneer k was found that thfs addible would give the sewer plant a greater capacity for better processing oC sludge. Also, k would provide a backup holding capacity in as emergency. ITEM #8 DEDUCTR'E BID G - 11110 KW GENERATOR SET - It was found [bat the savings realized by selecting that deductive would be almost equal to the cost of a new 300 kW getrentor for the Buccaneer Piano To stay wkhtu the ...,. CITY OF ,.~-~ April 18, 1995 TO: The City Commission /~ FROM: Kim Leinbach, City Manager MOO ~E\II\I)I.t Nli~l~ aTLr.Ti~ aL SCx. rl<lauia uzl~~ws TlLt ^IIO~E ~90a, L: Wpp RE: Recommeadatioa for Award of the Atlantic Beach Waste Water Treatment Plant Expansion L RECOMMENDATION OF AWARD After a careful review o[ the bid with the stall, the design engincer and the Utilities Director, it is my rticommendation that Indian River COnlraetors be awarded the Bid as the low and best responsive bidder. My recommendatbn is based on the base bid and the additive & dd1aM recommended by me [or the new Atlantic Beach Waste Water Treatment Phut Espansion (See 'Basis For Recommendation° bebw). II. BREAKDOWN FOR RECOMMENDED Ben AWARD A. Base Bid (Item tit) 53,951,850 B. Additive Bid F Aeration System (Item tY71 66.700 Sab total $4,018,550 C. Dedadive Bid G 1100 KW Gecentor Set (Item tl8) -34550 Total S3,984,000 DI. BASIS FOR RECOMMENDATION The additives listed bebw were not select for the folbwhe reawns: ITEM N2 ADDITIVE Bm A - NER' OPERATIONS BUILDING - In discossions with the desip engineer it was found that aB operations could be carried not over tbe next several years without a new baiMhg. It is felt that tbe ~~4T~~1 ~~~~~ ~ ~~~ I~ $~~ ~~~ ~~ ~~ x i f ~ ~, < i r ; I r Ye ' % ~ ~ I ~§~ i~( I,.. ~ s ~,, f'~ 04~ _- .~ - d ---------------------- -+-----T-----_ _--- =- -------- c: i g `` I _- , :: -- -~•, .. ----- - --~= ~, -'-- ------ ~- ,k.,-~ Ali: ~ % 1 ! I 1, ~ ~ j j r _ ~[ ~, ~~ :~ 1 ; t ~! ~, : "f.: ( r. > i ~ I "---- f ~ ~~ ! c- \f{I ~ a ~I _~- - i ~~ ( ~ '` ', t _ ..~ -- - _ -- _ _ __ ~: , --- LT• ~'--~~ -_ ___' - - - --~ '~ ~l ~'C Pa \~ li I 2 ~~ "~a u~G ~=e I zY~ 7 . ~~= I s.g ~d dep ~ ~ 5 '., i R '; a ,,;: <• J~ f i DONNER PARK COMMUNITY CENTER CLEARING FILL (+ 1-FT Building Areal Water & Sewer Services Concrete Sidewalks Landscaping Allowance TOTAL - Sitework and Improvements DIV 1 COVERED DFOK GENERAL CONDITIONS JOB SITE OVERHEAD DIV 3 CONCRETE FOOTINGS DIV 4 MASONRY 8' CMU PIERS GROUT PIERS DIV 6 CARPENTRY 2X10 JST. P.T. 10' 2X8 RAFTERS P.T. 14' 2X12 BEAMS P.T. 10' 2X6 COLUMBS 8' 5/4'X6' FI.R DECKING 10' 5/8' T-111 ROOF DECKING 1X8 TRIM 1X12 TRIM CONNECTOR LABOR DIV 7 THERMAL & MOISTURE STANDING SEAM SF 30X FELT DIV 9 FINISHES PAINT/STAIN LS DIV 16 ELECTRICAL LIGHTING ALLOWANCE LS SUBTOTAL CONTRACTOR FEE 110%I TOTAL 52,000 52,000 51,000 51,000 510,000.00 8% 52,536.08 28 51,400.00 28 5840.00 28 s2RD_DD 51,120.00 180 S1,791.00 140 51,561.00 60 5891.00 80 5412.00 4440 53,552.00 84 52,100.00 1200 51,500.00 560 51,064.00 1 5600.00 1 700 55 RFO 00 519,321.00 2400 57,320 2400 291! 7560 1 800 1 1500 534,237.08 53,423.71 537,660.79 DIV 9 FINISHES 1/2' GYP 80ARO SF ' 5600 53 640 00 5/8 GYP BOARD SF 120 , . 580 00 2 X 2 AC7 TILE SF 1680 . 52 100 00 CT FLOOR SF 120 , . 5600 00 CT BASE LF . SHT VINYL SY CT WAINSCOT SF 192 36,144.00 ' PAINT GWB SF 300 5060 x 1,500.00 51 518 00 PAINT DOORS 11 , . 5440 00 PAINT SEAL EXT lS . S i 000 ~ PAINT TRIM EXT L$ 5400 ~ PAINT TRIM INT LS 3300.00 318,002.00 DIV 10 SPECIALTIES TOILET ACCESSORIES 2 3400 00 URINAL SCREEN 2 . 3200 00 MIRRORS GRAB BARS 3 . 5255.00 2 3300.00 31,155.00 DIV 15 PLUMBING FIXTURES/ROUGH IN 9 54,500.00 HVAC 4 TON HEAT PUMP 4 34 400 00 ATTIC FAN , . 3400.00 34,800.00 DIV 16 ELECTRICAL SF.RV!CE / DIST SF 1800 32 700 00 LIGHTING FIXTURES SF 1800 51 350 00 POWER SF 1800 , . 31,35C.00 35,400.00 SUBTOTAL 398,131.00 CONTRACTOR FEE 110%1 39,813.10 TOTAL ESTIMATED CONSTRUCTION 5107,944 10 COST -BUILDING . rs DONNER PARK COMMUNITY CENTER 12/15/94 DIVi GENERAL CONDITIONS 90100 57,208.00 DIV 2 SITEWORK COMPACT FILL CY 180 57,440.00 SOIL TREATMENT SF 1800 5270.00 DEWATER TREE PROTECTION LS 5200.00 51,910.00 DIV 3 CONCRETE FOOTINGS 12 X 24 LF 180 57,530.00 4' CONCRETE SLAB SF 1800 53.150.00 . 54,680.00 DIV 4 MASONRY 8' CMU FOUNDATION SF 500 52,000.00 FILL CELLS SF 500 5750.00 42,750.00 DIV 5 METALS 50.00 DIV 6 CARPENTRY EXT 2X6 WALLS 12'HT LF 180 52,160.00 INT 2X4 WALLS 10' HT LF 188 51,504.00 1/2' PLV SHEATHING SHTS 65 51,820.00 FRAME GABLE ENDS LS 5300.00 INT TRIM LS 51,000.00 SHELVING LS 5400.00 KIT BASE /WALL CAB LF 8 51,200.00 BATH VANITY LF 5 5250.00 ACESS LADDER LS ~ 5150.00 CEDAR SHINGLES/FELT SF 2400 56,000.00 EXT TRIM /LOUVERS LS 51,200.00 WOOD TRUSSES LS S4,600.00 1 X BRACING LS 5200.00 CONNECTORS LS 5500.00 WIND BRACING lS 51,000.00 3/4' SHEATHING 52,700.00 524,984.00 DIV 7 THERMAL /MOISTURE ROOF FELT SF STANDING SEAM 24 GA SF 2200 2200 5220.00 / 56,710.00 ` R19 WALLS SF 1600 5972.00 R30 WALLS SF 1800 51,080.00 EAVE DRIP/FLASH LS 5500.00 BUILDING WRAP SF 2000 5300.00 59,482.00 DIV 6 DOORS /WINDOWS EXT DOORS ENTRY LS 52,000.00 EXTDOORS EA 2 5800.00 EXT DOORS PR 5550.00 INT DOORS EA 4 S60C.00 INT DOORS PR 2 5500.00 WINDOWS PELIA 11 57,810.00 HARDWAREI LS 51,000.00 513.260.00 S x ~1 j C L N Ol ~ C ° a ° - o m -- m °o °o °o ° ^ ° ^ °o E v $ ~ o o 00 m e m o m $$ ~ r o l0 rn l+i ~ N N ~ o ~ ~~ lq V/ N ~ l0 !n O O O O O O O Q N O 1~ O O ~ N $ O O O r 0 O V O O O Q O (NO ?~ Obi lop O $ N N3 fA I~ r t0 O O l7 N b ~ N r lq N N N ~' pNj W H Z W U Q m U = N } F Y (7 C7 (9 U Z ~ Z Z Z ~ ~ N Z m ~ ~ ~ O D O Ha FO ~ o m Y W n ~ fD m m ~~ ~ W O Q O ~ W N O Y F N ~ N ~> F Z O ~ y C O y Q O m m m Q U Q U lq W n y U~ ~ N t'J Q ~ F Z U _m W '_' - i Z O O ~ o a Minutes, Page 11 April 24, 1995 everything that happened on the beach during renouristarent. tie iMicated there still was rot a definite time to get said on the beach. Ne invited everyone tv send canrents to appropriate people. Mayor Fletcher indicated he had been invited to attend a change of camand at the Naval Air Station at NAS on May 12, 1995 at 10:00 a. m. Neither the Mayor nor Crnmissiorex Waters could attend, and Ccnmissioner Weiss indicated he would represent the Mayor. Mayor Fle`cher advised the Teen Gxutcil's 1~nnis Tour.~aTent would be ~ May 13th and 14th and the forture reading mould be May 7th at ABET. Mayor Fletcher advised the 16th Street Access would be on the agPrda of May 8, 1995. There being ro fiu'tlr_r business the Mayor adjourned the meeting at 11:40 p. m. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: Donna Bussey Acting City Clerk i'll _~ II_ ~I Mln4te5, Pdge 10 April 24, 1995 Cannissiorer Waters referred to latd the city owl at Ocean, Seminole, aId 16th Street, and he indicated his desire to dedicate the land as a passive park. He suggested asking the citizens of Atlantic Beach for their suggestions in naming the park, and he felt placing an article in the Tide Views asking citizens to suggest names for the park would be a good idea. Staff was directed to prepare a Resolution ra dedicate the land as a passive park with a name to 6e selected by the Crnmission at a later tine. Cmmissioner Shaughmssy referred to the interior of the newly wnstructed wncession staid at Jack Russell Park. She felt the colors that were painted were too vibrant and that too many colors had bees used. She felt tM_ Cmmission had made a mistake in allowing the azchitect to pick the colors. She indicated she was umm~fortable with a public building not having rtore reutral colors, and she indicated her desire to mrrec:t the mistake. She irdicated the city painter would be able to re, ;rt the interior at a mst of between $700 aId $1,300 and she felt the matter should be dealt with as an emergency because the baseball association wished to use the building as soon as possible. Notion: 1Yeat r~ainting of interior of Fussell Park QToession Stud as an emP~y Crnmissiorer Waters felt the repainting could be arm~~lished in three to five years, but that i.t was not necessary to repaint at the present time. C~mdssioner Shaughressy exp'ained the amount of money to repaint was within the aut?nrity of the City Manager. Following a brief discussion, the question was called and the vote resulted 3-2 with Canrtissiorers Waters and Weiss voting nay. Mayor Fletcher explained it required a vote of four-fifths of tt~e Crnmission to declaze an erergency. Thus, the motion failed. Mayor Fletcher suggested discussi.-ig the matter at the Special Called meeting that would be railed at the Donrer Cannutity Center to decide on the site of the building. Ne indicated this natter would be placed on the agenda for discussion. Cartnissioner Shaughrkssy cort~l irtented Carl Walker eonceming the planted azeas of the City. She. irdicated the Donner Ccrm.~nity Cleanup would be Saturday April 29, 1995 from 9:00 a. m. until D:oon. C<mrissioner Weiss indicated there still was no agreement fran ?'m Welch, in the for. of a ^km>rardum of Understarding t~ send to tre Delart^r. ;*_ of Interior stating that the City of NAME OF COMMAS. M S V Y V N i ROSENBLOOM i X X SNAUGN!:ESS X ' ~ %' wATF.RS X wEISS X FLETCHER % N]l1LYES, Paqe 9 April 24, 1995 amendment was approved last month by the City Caemission which transferred $5,000 into housing damlition. Fie reported the current budget for paving was $7,069.00. Staff obtained five quotes for the Saving and it was remnnerded that the low quote of $4,429 by Fay Asher S Sons be accepted and that authorization be granted to staff to pzoceed with the paving. ltrtion; Amept tLe quote of ;'1,429 ~ Ray Astor 6 Sms and autlrrsize staff UD laooeed with the payi~ of a po,-r;.,.. of Oonmr Road Follo.~ing a brief discussion the question was called and the motion carried unanurously. c. Award oQltra[.-t bo 9nith 6 Gillespie Hriirwa,s in the amamt of ;147,456 fior pmfessiuial =•*,.;.~ ~+e9 the 00[1StrUL'LiOR of Atlantic Beads wac*mh~ treatmait p]mIt exparsim Bob Kosoy reported on February 13, 1995 the Commission authorized negotiation of a contract with Smith s Gillespie F]tgineers, Inc. for construction engineering aId inspection lCE s I) of the Atlantic Beach W,~FP flcparision project, It was estimated at that tip that these services should not exceed $9,000 per tmnth for CE b I or ;162,000 for the duration of the contract. Mr. F(osoy advised that he had negotiated with 9nith and Gillespie and in addition to performing usual CE i I services, they wtwld include review of the shop drawings and certification of the project at its ernpletion. It was rt~ronmended that the contract be approved. lotion: Approve mltract rith Slaith 6 Gillespie f}yineess in the amimt of ;147,456 fos pcofessirnal services durLy the met.,,rr;,.. of Arlwr.r;.~ ggy~ _ _ _ter treat plant expansirn Following a brief discussion the question was called aId the notion carried unanimously. d. Appointment to fill are unexpired ~ m the Arts ard l}Itartai mt+ne I~iil Mayor Fletcher asked that the appointment be deferred until the next meeting, and the crnmission concurred. 8 City lk~nagc'r Reports aId/or cep Kim I,einbach reverted the total legal expense relative to [ho lawsuit against the City of Jacksonville was $148,717 as of igsil 17, 1995. Mr. Lc•uihach rc;nrbd the rtorthly recycling set Gut rats for NAME OF COMMAS. M S V Y V N ROSENBLOOH % SNAUGNNESSY X ATERS X EI SS X X FLETCNER I % ~ OSENBLOOH I 7 y HACGBNESSY X I V` ' 'ATERS X ~ X EISS X LETCNER X• Minutes, Page April 24, 1995 ~~ _ ~ A discussion folloc ed and it was felt it tould be possible to delay the air systen, and w7ten the new plant came on line the conversion could be made. A~+btion: Add **.^„^;^; pttmo in the amunt of $19,739, Additive Bid D, into the nU[.r.,tt hid P~ Follwing brief discussion, the question was called and the vote on the amended moticn resulted in all ayes. The amcrwxl ;ration carried. Amended lbtivt: Approve the base bid plus added alternate D, F, and G (~b~'*`ve) Alan Jensen was asked if it could be legal to delay awarding part of the bid, to which he replied he did not think it world 6e legal to awazd part of the bid. Whatever portions of the bid it was determined the city wanted should be awarded at the meeting and when all portions of the bid were totaled up, the contractor then got a contract, he explained. If the city took a portion out and held it for a contractor until a later time, that mould rot be legal. It was felt by sere Gamiissioners that Additive Bid F should be added at tiz present titre, rather than putting it off. Mayor Fletcher irdicated he was concerned with the Change order issw. lie felt there was ro leeway in the budget. Jim Jazboe advised there w~xtld be sere residual money left in the Barnett loan by not doing certain projects in the amount of approximately $70,000. In addition, he added, there was rtnney in the reserves that could be used u~ ease of a change order, if the change order was within reason. Bill Pi*ran advised it would be possible to contract for the full artount and if it became apparent that the city would 6e short of money, a portion could be taken out of the contract. Loyally, in any contract IS percent could be deducted or added, he explained. In other words, if there was not emugh funding for Additive F, it could be taken out of the contract. Tix yuestion was called on the amcrvirxt notion to approve the base bid plus added alternate D, F, and G (deductive) and the vote resulted ir. all ayes. T}w_ motion carried. b. Award contract to Ray Asher 6 Sons in the amartt of 54,429.00 m pave a portirn of Donfter lt~ad (;cory~ +:orlcy reported as per the rcyuest of the Ccmnission during. the establ ishn~nt of the 1995 Camunity Dcvelogrent Blv-k Grant budye.t, stiff included $12,000 fer the I,>yvirq of NAME OF COMMRS. M 5 V Y V N iROSENBLOOM X SHAUGHNESSY X X WATeRS x x WEISS x ~FLETCNER X 'iROSENBL00M X X jSNAUGHNESSY X % iWATERS X WEISS X FLETCIIER I % l Minutes, Page April 24, 1995 l lo.i F~ ~...i tM . 1 w 3 NAME OF C0MMR5. M S V Y V N O~ aS Y ( -esulted in all ayes. The motion carried unaninnously. layor Fletcher indicated he would appoint a group to work with dte Tree Board in drafting the new ordinance. Fie appointed ' lope Van Nortwick to be chairperson of the group. ;artnissioner Waters suggested that no more than five people be appointed to the group. iev~ral cannissioners indicated their disappointT~nt in the appointment of lope Van Nortwick, as they felt the chairperson should be more objective and neutral. ~. Ordinance No. 595-29 SN ORDIIafN(E A!@DING CBAPffit 16 Qr '19E ~ OP CRDII~41[ZPS ~ 1HE CITY aP ATIAHl'IC HPIILH, 70 CfARTF1C IANG[LI[£ A!D 10 PIC7JIIE RA1P5 RMt ~fAL ~~AC~ AND RFT.YCI3NC AND E4%t RHl. CS'F (7127171II~E', AND PROVIDTNG AN RFPI3TiVE I~11L'. Mayor Fletcher presented in full, in writing, Ordinance No. 55-95-29. P,OSENBLOOM X i X MDt ipn: Approve passaga of ^li^~^~ No. SS-95-29 m i SHAOGHNESSY I I % first readug and Set far' public hearlnq on May R, 1995 ~ WATERS welss ~ i x X x No d1..CUSSlon before the vote. The motion Carried FLETCHF.R iX unanirorisly. A recess was called fran 10:20 p. m. until 10:30 p. m. 7. New Business: a. Award arntract for the el~ansipn of the Arla.rt;,- Beach i7asteater Tr>3at~t Plant bo Indian River Nrtlractors Kim iv_inbach indicated a great deal of work had been done by staff regazding alternatives to the bid. Jim Jazboe, Deputy City Manager, indicated staff remmr'sded that Irrliart River Contractors be awazded the Bid as the low and hest responsive bidder. }te gave a breakdown for recannerdvlg the bid award as well as the basis for recamerdation according to a mmorardlan from Klm I.ei~bach, City Manager, dated April 18, 1995 (attached here to and made a part hereof -Exhibit CI. ROSENBI.OOM ,x SHAUGHNESSY ~ x Motion: Accept. staff rc~datirn as +1'limcl in the IwATERS I attached ro®ia~ dated April 1B, 1995 - E]ddbit C wF,ISS and award protract to Indian River Ontractors t'LF,TCHER Allan Patter felt tha*_ ttx:re would be change orders and that there might not be fords in the Barnett loan to crn~er then. Ne rea z~:~dcd postponing Ite3r. E7, ldd:tive Bid k' - W.+TP No. 2 iv_ration Syst~n in the arount of 566,700 Imntained in the ^, ~orandu:.s order discussion attacFtd tcreaith - F~chibit C). Iie '.asscd out pictuz~s of tlvn Davco Plant to the Camussion 1__ - Minutes, Page 6 a...: t 7d 1495 T___ _ ___- ~ NAME OF COMMHS. M I S V Y V N 6. Action on ()ntirurrv.:: a. Ozdir~anoe No. 95-95-62 -Public Bearing AN OFD12ANt'~ OF 'III CITY Q' ARTANIZC B~1®. PIS MH~DING CfAP1F.ii 23r Vg£17fTiQi, ARLTCIE LI, 'II8E PK7ID(TIQi; ~ ~iN IAN(7N[E ASa I[~IITPG AIDITIQAL I11N(iACi:; PfWID72iG FOR SCVFFAHII+lTY; 170VIDING ft%t AN 13+FHCITVE ~'. Mayor Fletctlez presented, in full, in writing, Ordinance No. 95-95-62, said orni.y having been posted in accordance with Charter recFrirements. He opened the floor for a public hearing and invited mnm_nts fran the audience. Tre follo,ring people spoke in opposition to the proposed ordinance: William Oalliford, Hugh Matthews, Tim Feed, Seth Robinson, and John Meserve. Hope Van Nortwick, (7t~;rman of the Tree Board, and Nancy White spoke in. favor of the proposed ordi.rrance. Since ro ore wistrt3d to speak further the Mayor closed the Public Hearing. ~?OSENBLOOM HAUGHNESSY lbticn: Approve ~.~~p of Ocdirtance 9595-62 m PiT~al ~jATERS X ~9 EI SS I LETCHEft % Camussiorer Waters asked Hope Van Nor'twick to explain the changes from previous lanquacp_. She explained the ordinance gave the Tree Board flexibility to form a tree ford, and that the language was more forceful. She felt it mould help people tv respect sites where building mould take place so that they would design structures to acmrnodate trees. Camussiorer Fosenbloan suggested that the Tree Board, the Ca~mission, and concerned citizens work together to acme up with crnproRiising language that was agreed upon try everyore. He felt that a ~maru.rxlful, more forceful ordinance could be decided upon. OSENBLOOM X X A~rded !tr[iur: Defer act~m tmtil the ~n9 of !gy ~ HAUGHNESSY x 1995. Gave an open croup Of inte_rrsted partiev ®et 22 ~ATERS X , aPd C®e L1p yith m+f~ut ly agIaalble ldlgllage t11at is EI55 ~'LETCHER X X X acceptable m all parties Camussio:rer Shaughnessy concurred with the amended motion and suyg~sstEd that a tree ford be established that mould th c..,vall',' boznc G/ residents of the city, but not be the burden of only those who had trees on their lots. During discussion concernirw whether or not the Fxupose was to a-,.nc7 thr~ ordinance or toally zeerite the ordinance, it was d~s'id~d the punrose was to amrd the ordinance. i Minutes, Paqe 5 April 24, 1995 Fast, Bob Kosoy, Public Works Director, replied they had done several jobs but ro design: work for several years. Calmissioner Fosenbloon felt Pitman-Hartenstein s Assoc. should be placed on the list. Coamissioner Weiss felt staff had ranked the firms and the Commission should rely on staff, and he also felt the top firms should be selected. Crnnussioner Wa[ers appreciated staff ranking firms, but he felt including smaller, local firms was inQortant. Mayor Fletcher felt the only difference bete~I smaller aId larger firms was staffing, and that staffing could be added w}~s necessary. A recess was called frvn 9:00 p. m. until 9:15 p. m., and when the meeting resumed all camussiorors were present. Amended lbtinr~: Add Pi~••-+t:.rta..~snin 6 Assoc. tO llst tO be intervieuad The craestion was called on the --- '' motion acd the vote resulted in 4-1 with Mayor Fletcher'vor; ng nay.-The [ration carried. The question was called on the original motion and the vote resulted in all ayes. The motion carried. 4. Con.a~t Agada: a. Aclonwledge receipt of Fire Depertmavt zepor't for the month of March b. l~ject all bids received under bid tb. 9495-9 Eon demolition of fan- t>ouses m Francis Avenue c. Ar)onwledge reoe_ipt of Public iiorks status report The Consent Agenda was accepted by the Ga`mission. S. Action an Aesolutians: a. Aesolvtia~ lio. 95-15 - A it~lll'IQ7 Q' '1ffi+. CITY ~ AT1AllPiC H'/1C8 ~1tZ1QiG 18e NAI£ Q' THA AA15 AND Hiffi~il!@71' BCYfi~ 10 74~ QIIHSAZAL AFZZ'S Bt1N~, AtD PIU7IDIiZi AN EYPHLTIVE ~. Mayor Fletcher presented in full, in writing, Pesolution No. 95-15. Motion: Appcwe °°y° of Nesolution No. 95-15 No dis~ision before tt~ vote. The motion carries urianimo~.isly. NAME OF COMMAS. M S V Y V N I P.OSENBLOOH X X! SHAUGHNESSY %~ HATERS X. %i wEISS X FLETCHER I ~ % I ft05 ENBI,WA X X SHAUGHNE551' % ! % ", ATF.RS % ' F.I SS S FLETCHER % ` J Minutes, Page 4 April 24, 1995 amass'- _ _ bathrooms and asked if Mr. Dunlap would have an alternate drawing regardiny the 6athrams tri' the tine of the special called meeting. The City Clerk was asked to make sure the special called meeting was coordinated with Mr. Dunlap, the Architect. Ibtion: Approve inclusion of Alta,+.a+-o 2, opmession staid, and delete the cost of the interic~ kit~t Crnmissioner Shaughressy indicated the plan that was given to the Camdssion contained an interior kitchen and a concession steed (plan attached hereto and Wade a part hereof-Exhibit B~. After considerable discussion it was suggested that the concession staid cwld serve as the kitchen, and, in addition, provide a separate room that could be i!_sed for .mall group meetings. Crnmissioner Shaughnessy felt if the concession stand was not built along with two exterior bathroans, that the need would have to he faced in the future. She felt it was best to build to the needs now, under ore roof, rather than in the future having to build a second or a third building. Mr. Dunlap explained it would cost an aduitional $25,000 to have exterior bathrvorrls ruder the same roof, as an attacMtent sarewhere th the building. !dr. Dunlap indicated alternates would not 6e included in the design fee. The question was called and the vote resulted in 4-1, with Cannissioner Rosenbloom Voting nay. The motion carried- Camtissioner Shaughnessy left the room at 8:55 p. m b. a,tti.r; ~ s,3ied~~ of interviews with ax~vierring firms to provide consultant suvioiv in cav~tim with the zeplao®a~t of sewer lines and cmf~;r*; ~+ utilities in Salta;. subdivisim Mayor Fletcher explained interviews mould be conducted and an enyineer selected for the project at the next ernmission aeeting. He indiceted city staff recamierc)°d as follows: 1. Sims Design Consulting, Inc., 2. Pitman-Hartenstein b Assoc., inc., and 3. Smith b Gillespie Engineers, Inc. Mourn: "rjtedl intervicvs with aginpering firms as follows: I. Sims DCSlt~1 ~nwlting, Lie., 2. ~th i GrlLspre FYr)ineers, Lc., 3. mm~elly G Wirer, Lac. and 4. J. Lucas and Assoc., Loc. C<rrtnissioner Fesenbloan asked what was the rationale for elimiratiny Pit-kurl:artErutr_in 6 Assoc., to which the Mayor replied he ~.vuld like tv sprr~ad the wort. around. iJrv'^ asked NAME OF COMMAS. M S ~ V Y _~ Y N ROSENBLOOM X SHA:JGHNESS X x L'ATERS X wEI SS X % FLETCHER X ROSENBLOOM xl SHAUGHNESSY x ~l1ATERS X X~ I 11EI55 % ~LETLHF.R % X Minutes, Page April 24, 1995 14tion: Postpa~e acorn aid have the Qty Clerk arr.,,vT __ a,iyprtierd, Oile diteII~i In tde '~i , ~matity CeritpT at O(<IIIPS Park, at 1~11i31 titer a f;.,at decislrn rn the site of the i+,; tA; m vi11 be acted apvi The glleStlOn Wd5 Called dlYl tfe Wte reSUlted 1il 4-1, Wlth Cartnissioner waters voting nay. TIt~ motirn carried. Michael Dunlap agreed to mazk locations of the proposed sites for the building and the City Manager was instructed to oversee ttw matter. Gail Baker was asked to post anmounce~ents in the neighborlnod indicated the fire and date of the meeting. Mayor Fletcher indicated discussion would cvmence relative to the type of building that would be built in Donrer Pazk. lbtim: Approve Base N.i l,iim A, Altemate 1, vit6 oweral portii, pursuant to Hdiibit A, ProjPat Dat Sr®ry, dated 1/9/95, attad~ed herewith A discussion ensued relative to the porch arcl it was felt that the porch was nexssary to the hulloing. It was explained Base Building A was of wood frame, similar to residential construction, Building B was of steel frame similar to a metal building structure, and Building C was a wood truss similaz to &ri lding A but the walls would be eight inch ~ncrete black. Mr. Dunlap recamw_rded Building A, because he felt the workmanship of wood frame world be superior to that of oonerete block. Wfx:n aske3 the type of building that would best withstand a hurricane, Mr. Dunlap replied that both wood and masonry would withstand wind forces equally. Crnmissioner Weiss suggested the building th oa~rised of masonry and having the finish similar to the building at Edissell Pazk where it would be possible to paint the finish. The question was called arc] the vote resulted in 2-3 with Camussioner Posenbloan, waters, and Weiss voting nay. The mtion failed. Motia~: Apprvue Base q+i lriim C. Alternate 1, Uo 6e drilt of concrete block aid trim with c,?dar shingle or an appropriate sitgle, with ooVesed portii Following brief discussion the questio-. was called and the vote rc suited in 3-2 with Camussioner Shaughnessy and Mayor Fic~tcher voting na/. Th. motion carried. NAME OF COMMFLS. M S V ~ V ~ Y N ROSENBLOOM X X SHAUGHNESSY X WATERS X WEI SS % X FLETCHER % OSENBLWM % HAUGNNESSY % X ATERS i X EI SS ~ X LETCHER X X ROSENBLOON ~X % ~ SFIACGHNESSY ~ % 'WATERS ~% W'r.155 % % ~FLE; CHER %, Minutes, Payc~ April 24, 1995 placereent of the (wilding, and (2) the type of building that would be built. tie indicated site plaarmrt ,"cold be discussed first. He reminded everyone that the Pazks and Pecreation Board indicated they were in favor of placing the building at the western end of the park, near the existing building. Staff and the azchitect, Michael Dunlap, remnnerxled placing the !wilding on the east end of the park, facing Dudley Street. lotion: Aooept Midi Dunlap's re~dar;.., to place the ti,; i,li ~+ at the tn^^~^ation of Dudley Street, on George Street Cannissioner Shaughnessy reeonmerded placing the building at tM site where the proposed croquet court was to have been placed, which was also where volleyball cau-ts were presently located. Following discussion, Chief Tharpson asked the Caemission to consider the visibility of the building so that the supervisor who was working in the building would be able to see into the park. He also asked that space be left around the building so that a police car mould he able to drive around the building. Following further discussion, the question was called and the vote resulted in 2-3, with Cam~issiocers Rosenbloan, Shaughnessy, and waters voting nay. The notion failed. It was suggested that the carmission attend the Parks and Fecreation Shazette scheduled for May 6, 1995 at which time alternative sites could be examined, and that final action be postponed until the next regular camu.ssion meeting of May 8, 1995. loom: R'>64~ actin until the regular r®etiry of May 8, 1995_ Have the n+~;=aim attend the Parks and Ae¢aatim QldrEttE of ~Y 6, 1995 at ielidi tino? alternative plans aid sites will 6e examined Whereas it was felt by sme canrissioners that the Chazette should be attended and visual inspections made of the sites order discussion, it was felt by other crnmissioners that the matter sMuld not be postponed and should be acted upon. The question was called and the vote resulted in 2-3 with Camu ssiom_rs Rosenbloan, Waters, and Weiss voting ray. The rtntion failed. It was suggested that the Crnmission meet ore afternoon at mutually agrc~able tin:, conduct visual inspections of the sites under discussion, and vote on the matter. NAME OF COMMAS. M S V Y V N OSENBLOON % WIUGHNESSY % ATERS % % 'EI SS % % ~'LETCHER X I ~20SENBLOON x (;HAUGNNESSY X % lr~~ATERS I % NEIBS % ~'I.ETCNER t_ I % % .r IQM,I7•SS of THE Id37IIAR MPLl'ING OF ATIANffC BFAQi CI1Y Oa94SSIQ7 F>EID ON MONnA7C, APRII. 29, 1995 PRFSFSII': Lyman T. Fletcher, Mayor Steven M. Rosenbloan Suzanne Shaughressy J. Dezmord Waters, III, and Fobert G. Weiss, Crnmissioners ArID: Kim D. I,einbach, City Manager Alan C. Jensen, City Attorrey Donna Hussey, Acting City Clerk AHSIITL: Maureen King, City Clerk (t]cavsed) The meeting was called to order by Mayor Fletcher. The invocation was followed by the pledge to the flag. 1. A[{aoVal of the m;nrtec of the ABgllldc Ctme; ttion ®etiig of April 10, 1995 and ;aT Called ~tirg of Ap~-i.l 17, 1995. Motim: ApEuoue m;m,fa of the regular ~*; ~* of April 10, 1995 ;b discussion before the vote. The motion carried unanimrously. Motion: Appcwe minutes of the spacial called meeting of April 17, 1995 No discussion before the vote. The notion carried unanimously. 2. I-~nition of Visitors: Ri~rd Johnsen, 857 Bonita F+o,xl, felt there was drug and crime problans in the Sea Oats area and he asked if the city would address the problem. Mayor Fletcher asked David Tha~q~son, Chief of Police, to meet with Mr. Johnson. The Mayor also asked Kim Ieinbach, City Managez, to meet with Mr. Johnson relative to addressing Code Enforanent pmbleas in the area. Mr. Johnson asked that the "Welcare to &ryal Palms" sign be erected. I+ordcy Eaissell, 460 Ocean Boulevard, indicated he wished a Ratter concerning property he intended to purchase at 380 SFtninoie Poad be placed on the ayelda. The Mayor ircliated tti_ natter wind be plat=d on the agenda of May 8, 199. 3. Unf'niclrxl Husintess: a. Discussion aId relaud actin mlative m mnstluctia~ of Drrvwr Park activity building lb mr:issioner &uunhiuom joined the r..ec[Ing :rt 7:20 p. m. ME OF COMMFiS. M O T 1 O N S E C O N D v 0 T E D Y E S v 0 T E D N O HAUGNNESSY X ATEF.S X ETSS 'LETCNER SNAUGNNESSY X ATERS % 'EI SS FLETCHER Page Two AGENDA May 8, 1995 b. Introduction and first reading of Ordinance No. 80-95-56 Establishing a Hardship Review Committee to review and take action on residential water and sewer bills (Commissioner Rosenbloom) New Business: a. Action on a request from Rocky Russell to forgive liens on property at 380 Seminole Road b. Action on a request from Pension Board Member, Lt. J.I. Smith, to consider an amendment to the city's pension plan, pertaining to police officers and firefighters c. Authorize the Mayor and City Clerk to execute the 9-1-1 Interlocal Agreement d. Authorize purchase of 1,200 feet of 5" fire hose (Chief Riney) City Manager Reports and/or correspondence: Reports and/or requests froze City Commissioners, City Attorney and City Clerk: Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person who wishes to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. Forms are available at the entrance to the Commission Chambers for your convenience. .. r. ATLANTZC BEACH CITY COMMISSION MAY 8, 1995 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of April 24, 1995 and Special Called Meeting of May 2, 1995 2. Recognition of Visitors a_ Proclamation designating the week of May 15 - 21, 1995, as Public Works Week 3. Unfinished Business: a. Select engineer to provide professional services in connection with the replacement of sewer lines and conflicting utilities in Saltair subdivision: Interviews: 7:30 PM - Connelly fi Wicker, Inc. 7:35 PM - J. Lucas 6 Associates, Inc. 7:90 PM - Pitman-Hartenstein Engineers & Associates 7:45 PM - Sims Design Consulting, Inc. 7:50 PM - Smith S Gillespie Engineers, Inc. b. Appointment to fill one unexpired term on the Arts and Entertainment Board 4. Consent Agenda: a. Acknowledge receipt of monthly reports: (i) Buildi.ng Report (ii) Code Enforcement Report (iii) Recreation Facilities Usage Report (iv) Fire Department Report 5. Action on Resolutions: a. Adoption of Resolution No. 95-16 supporting the request of the American Red Cross for state funds to restore the American Red Cross Volunteer Life Saving Corps Station as a historical monument b. Adoption of Resolution No. 95-17 authorizing various budget adjustments (Ann Meuse] c. Adoption of Resolution No. 95-18 designating a triangular parcel of land bounded by Sixteenth Street, Ocean Boulevard and Seminole Road, as a passive park (Commissioner Waters] G. Action on Ordinances: a. Public heari nq and final reading of Ordinance No. 55-95- 79 to amend the solid waste collection franchise 7. Wakr Shins Atl 850.000 8. Sewer Main Atl Rehab. 3,204,500 9. blaster N'etweli Buc 200,000 TOTAL, 6,528,608 E. OTHER STAFF RFCOMbIENDED PROJE TS THAT PIFED f0 BE CONSte .R .D BY THE CO. M ~ SION FOR NER' BORROWING PROJECT LO['4T1nN em. m~rc s,aA ~ 1. Buccaneer Plain ' ' Buc Plant at 80% with a large 1,115,Ofp (K b5 TP Fxp) Sewer private end Navy growth vow tatting place will exceed enp. 2. Lastrumen[ Buc Requirement of DEP 35,000 Controls Sewer 3. Influent Flow Buc Requirement of DEP g,5pp Meter CovtroLs Sewer 4. Storm Water Atl Should 6e dove at [he same 3,120 588 Projects for Ten time sewer & water mains are , Year Storms dove so streets are paved once. Not recommending piping of Semivok Rd. hecaux of the cost (861,324) TOTAL 4,278,+88 F TOTAL STAFF RF'('f1++~+c-ti nc-n 'µ RORROHtNG PROJE('T rncm L Commission Approved Projects 6,528,608 2.:ldditioval Staff Recommended 4,278,588 }. Cnntiugevcv S~ (gp TOT:~I. 11,243,196 B._COMMISSIO\ A PRO\'ED USE OF REI7ALNING RARNETT 1 OAN PROJECT ATL/BIiC NEED COST L CatwaB:, etc. Buc 'fo meet OSI1A Smndards and $260,000 Safeh~ of Sla(f. Structural Engineer is reriewing. 2. Reserve System For possible cost overrun 94/95 19,044 TOTAL 5219,1}i4 C. CODIMISSION APPROVED IJSE OF RFSFR\'F cI~NDS F'OR 94N5 PROJECT ATLB11[' vcrn -- -' ~sA t 1. Dfelers System 584,464 2. Sell Av Sewer Atl Sewer is failing, doesn't meet 325,000 DEP Rules. 3. WWTP Design Buc Plant is at 80% of its 110,000 operating capacih~. Plant expansion is required to be under design by DEP when operating a[ 80R of cnpacih~ 4. Sea Oals Apts All Falling lines. At last 75,000 Sewer Commission ?icetiog Ihls was mWakenh not recommended for funding. TOTAI' 1,1193,464 D. CO3I.MISSION APPRO\'Fn oROJECTS FOR NER- R RRO_ \V~NG PROJECT 1.[>raTtn~ ~~Mr 7. R~aler PIan1 #2 ,UI~--_ IIM1,000 2. \\ater/ Sewer \tatns ()aA 1,2W,000 3. ('it} \feten System 50,000 4. ('orrosion Reduc AO 30,000 5. Bch.:\ce. R'&S All 894.1(#1 ~. BARtiE•rr LoAry PRO3rrr sT:rrus PROJF.C1'S Atl/Buc STATUS FST. COST 1. AB Sewer Phut Fspnnsion Atl on-going 4,583,739 2. ~i'ater - Jrd/Sth All completed 130,808 3. Rater - Coquiun/E.Const AtI completed 129,2% 4. 3rd R'eB nt Assisi Lane Buc on-going G8,4W ~ 5. Chlorine Contact Buc completed .101,611 6. Sewer Line Rehab. All completed 170,671 7. R'etwell Rehab. Buc completed 181,408 8. Encoded Meters Atl cnmpkted 80,000 9. Encoded Meters Buc completed 74,944 10. Sewer Line Rehab-Church All completed 12,000 11. Water Line Church St. All completed) 30,000 12. Enlarge/Rehah li'TY 3 Buc on-going 440,000 13. Bood Ileteasance Atl/Buc completed 3,578,119 Total Expended/Obligate) 9,780,9% OfIQ111aI IA1an ['uexpeudcd/I:uubligelel I I~,QOt),t)Ot) 219,fk14 STORM WATER, WATER S SEWER O\'ERl'I~l!' S• RECOMMENDATION FOR FCINDPIG Mav 17, 1995 +~ .~ MRY 17 '95 14:22 J LLCFS K WSLC. rw~rr. ~.. rr.. AGENCY BRANCH PREFIX POLICY NUMBER 056124 970 AAE 11-376-91-29 1. NAMED INSUP.ED: J. LUCAS fi ASSOCIATES, INC J. LUCAS 6 ASSOCIATES `~"""~ ~rtxM: 06/01/94 Standard Time at oar TO' 06i Y address shown below. 10475 Fortune Building Suite 202 Jacksonville, Florida 32256 4. EFFECTIVE DATE: 06/01/92 is the effective date of the first olic and continuously renewed by us. P. y issued 5. DEDUCTIgLE: - $ 10,000 Purchased Deductible S 2,500 Deductible Credit 5 7,500 is Deductible per claim includin claim e ~ 9 xpenaea) 6. LIMIT OF LIABILITY: S 100,000 is the maximum we will a exPeRaea during this P Y for all claim and claim Policy term. 7. CANCELLATION: 95 days notice will be given to with policy Condition M a You in accordance S I PPearing on page 12. PROFESSIONAL LIABILITY P.5 DECLARATIONS INSURANCE ZS PROVIDED BY CONTINENTAL CASUALTY COMPANY, CtJA PLAZA, CHICAGO, IL 60665, A STOCK INSURANCE COMPANY, HEREIN CALLED WE, US, OR OUR. NOTICE THIS IS A CLAIMS-MADE POLICY. PLEASE READ THIS POLICY CARE- FULLY ARD DISCUSS THE COVER- AGE WITH YOUR INSURANCE AGENT. • nsured s liability arising out of in accordance with the terms of EndorsementnNO Le37is covezed 9• S 183,534 Re 5 n HQported Total Billings -~----_ Fq'f 17 '95 14 21 J LUCRS & RSSGC. P.5 Hr. Bob KOSOy May 12, 1995 Page - 5 INDEMNIFICATION Owner shall indemnify and hold harmless J. Lucas s Associates, Inc. and all of its personnel from and against any and all claims, damages, losses and expenses (including reasonable attorney's fees) arising out of or resulting from the performance of the services, provided that any such claim, damage, loss or expense is caused in whole or in part by the negligent act, omission and/or strict liability of the Owner anyone directly or indirectly employed by Owner (except J. Lucas 6 Associates, Inc.), or anyone foz whose acts any of them may be liable. This shall not apply to negligent seta, omissions and/or strict liability for which J. Lucas f Associates, Inc. is not responsible. TERMINATION OF SERVICES This agreement may be terminated either by Owner or J. Lucas a Associates, Inc. , should the other fail to perform its obligations hereunder. in the event of termination, Owner shall pay J. Lucas 6 Associates, Inc_ for all services rendered to the date of termination, all reimbursable expenses and reimbursable termination expenses. APPLICABLE LAWS Unleaa otherwise specified, this agreement shall be governed by the laws of the State of Florida. If this proposal meets with your approval, please execute both copies and return one for our files. We look forward to the opportunity of working with you on this project. Sincerely, J\ ~ Ate, t+~. J es Lucas, P.E. President Approved and Authorized for City of Atlantic Beach: BY DATE YGit 37 '95 1442 7 LV:15 E n550C. P'~ Mr. Sob Kosoy Hay 12, 1995 Page - 9 In order t0 complete the project, we request copies of the following: Simms Report CH2H Hill Report T V tapes on the Saltair and Sherry Road sewers T V logs on the same sewers It is understood that the purpose of the project is to correct the conflict problems with the storm and sewer system and to correct sewer surcharging occurring during severe rainfall events within the Poinsettia, David and Sylvan areas. this area is a small portion of the total service area in the City. iPith the completion of this project, the amount of Infiltration/Znflow removed may not be sufficient to completely eliminate surcharging of sewers within this service area unless the deficiencies (i.e. broken pipe, leaking services etc.) beyond the study area are addressed. SCHEDULE FOR PAYlFD'.NNT Invoices will be submitted monthly based upon the hours spent on the project at that time. Payment will be due upon receipt of invoices. If payment is not received within 30 days from the date of the invoice, interest will be charged at a rate of 1+18 per month on the unpaid baiance retroactive to the invoice date, and J. Lucas 6 Associates, Inc. may, without waiving nay claim or right against Owner and without liability whatsoever to Owner, terminate the performance of the service. Retainers will be credited on the final invoice. In the event any portion or all of an account remains unpaid 90 days after billing, Owner shall pay all costs of collection, including reasonable attorney's fees. LIABILITY It is understood and agreed between both parties to this Agreement that Owner agrees to limit J. Lucas S Associates, Inc.'s liability to Owner and/or any of its subsidiaries, and to all construction contractors and subcontractors on the projects for errors, negligent acts, or omissions resulting from these professional services to an aggregate amount not exceeding J. Lucas s Associates, Inc.'s professional services fees or $100,000.00, whichever is greater. MRY 17 '95 14:Zg J lUCRS E 8550[, Mr, Sob Kosoy May 12, 1995 Page - 3 Principal/project Manager Senior Engineer $29.00 Engineer 27.00 computer technician 24.00 Hydrologist 20.00 Sr. Designer 24.00 Sr. Draftsman 16.50 Inspector 11.00 Clerical ~ 15.00 Draftsman 8.25 Survey (3 man crew hour) 9.75 90.00 Overhead rate factor 0 95 Fringe Benefit factor . 0.25 Plus 108 profit factor ~'. 3 Reimbursable costs include out of pocket expenses including, but not limited to: 1. Travel Expenses (lodging, meals, etc.) 2. Job related mileage @ .30/mile 3. Long distance telephone calls 9. Printing and reproduction coats 5. Inspection supplies and materials. Based on our understanding of the work, we have established a not to exceed limit of: Task 1 Task 2 (including survey) 52,000.00 Task Task 3 4 (incl. survey and soils testing] (incl 6,500.00 4,500.00 Task 5 . Survey) (incl. Survey) 4,500.00 Task 6 9,500.00 Task 7 500.00 Task 8 (incl. survey) 1,000.00 Task T 9 (exist. sewer and f.m. easement) 4,500 00 ask 30 (includes printing costs) . 1,500.00 Total Costa 53,000.00 nRY 17 '95 14~ 19 7 LU('SY 8 RSSOC. F'.2 Mr. Bob Kosoy May 15, 1995 Page - 2 4. Design of the storm upgrade along Poinsettia, David and Sturdivant Drive in accordance with the CH2M Hill master plan. 5. Design of a new storm system on Magnolia Street both north and south of David Street. 6. Design of the water system upgrade on David east of Poinsettia to replace small distribution lines. i. Complete review of the sewer T V tapes and logs on the Sherry Street sewer from Ahern to 8th Street. Also included in the review is the CH2M Hill master plan for storm upgrades on this road. 8. Design of the slip lining of the Sherry Street sewer and the manhole replacement for the Sherry Street sewer to eliminate infiltration and inflow. The design should take into account the future drainage improvements along this road. 9. Preparation of all easement documents for the existing hewer located on private property for submittal to the City Attorney for execution. 10. Bidding and negotiation for the completed project. This proposal does not include: 1. Permit fees - Budget $500 for water and 5600 for sewer permitting fees. 2. Construction management and inspection phase services SCHEDULE OF WORK we will commence the work immediately upon being given notice to proceed, and we will work to meet any reasonable deadline. COMPENSATION we propose the payment for our services be on the basis of our current hourly rates including overhead, fringe benefit factor and profit, set forth below, plus all required reimbursable costs. 11if 17 'S'.; tom: :iy l LIY.~ £ HSSOC. P.t ~• Lvca1 ~ Aasocia~'cm, l.sc. Design & Consulting Engineers Jamec M. Lucas, P,E. RaMa4 S, W~M84 P.E. May 12, 1995 Mr. Bob Kosoy Director of Public Services City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233-9381 Subject: Engineering Services Proposal for Replacement of Sewer Line and Conflicting Utilities in Saltair Subdivision Dear Mr. Kosoy: J. Lucas 5 Associates, inc. is pleased to submit an engineering fee proposal for preparation of plans and specifications for the replacement of the sewer lines and conflicting utilities in the Saltair Subdivision as described in greater detail below under Scope of Work. Thia proposal will remain in effect for a period of 60 days from the date of this letter. Acceptance after that period i.s subject to a review of the conditions stated herein, and possible revision by J. Lucas 6 Associates, Inc. in response to changed conditions, SCOPE Op WORK The work will include: l• Complete review of the Simms Design report of the Saltair sewer system, the CH2H Hill master drainage study for the Saltair area, and the TV tapes and logs on the sewers along Poinsettia, David and Sylvan. 2• Design of Poinsettia Street, David Street and Sylvan Drive sewer replacement. 3• Design of a submersible pumping station located along David street to serve the Saltair area as well as additional areas south and west. Included is the desi qn of the force main from the station to the discharge sewer at Sherry Drive. 10x76 Fortune Pd/kway, BIIiltlYlq 200. SuYe 2pp ~ Jam. Midi ~~) ~8a-Op,10 CITY OF ATLANTIC BEACN CITY COMMISSION MEETING STAFF REPORT Design Contract for Replaceeent of Sewer Lines AGENDA ITEM: and Conflicting Utilities in Salt Air Subdivision SUBMITTED BY: Robert S. Kosoy / Director of Public WorNs ~j~/ DATE: May 17, 1995 B(~CKGROUND: At the May 8, 1995 City Co a fission Meeting, five engineering fires gave Short oral presentations and the fire of J. Lucas and Fassociates was selected as the fir• best suited to perfor• the referenced project. In accordance with the Consultant's Coapet it ion Negotiations Fact, staff was given the authorization to negotiate a design contract with the firs. The attached proposal has been reviewed by staff and its t ergs are fair, including the not to exceed design fee of 430,000. Direct expenses, per a tting fees and construction engineering antl inspection fees are not included in this design fee. RECOMMENDATION: Approve Design Contract ATTACNNENTS: Design Contract l5 pages) Copy of Liability Insurance REVIEMED BY CITY MANAGER: / ~_ AGENDA ITEM ND. ~F/`~ ~GA~BER (OVN~1f Where Low Overhead Mesnc A Grcat ~esl. Purchasing Agency: ~y~ 3( ~ .~l..L\1.4T1C_~c.S7• C~11 y['Z:L1L~S~T' Contact Person: L1 A'PT. 'LAVY~Q'2~F-1 ~ Address: as(] ~(\~~1pLE CZD city:I4LAU1L7'~1LSt:~_ zip: 372 Your purchase order number ~~(a Ras received oa y_L_~~ is accordance Rith State of Florida coptr t 070-001-95-1, the order Ras placed Rith S.~ yr a on 1 and assigned production number(s) ~ l~ ' l~`7 -t'rf - R-~J Chevrolet received approximately 40,000 orders for 1995 police units. This order volume was approximately 15,D00 units more than could be produced. Your agency orders fall into these 15,000 units. These orders Rill be pzodveed~~as 1996 units and price protected at 1995 prices. General Motors will begin building the units in Late Sevtember 1995 and will complete. production.-approximately -March 1. 1996. ` ~. 'c Very~TrMUly Yours, `~ z } ~ ~' ~ ~~- r ; i _ Daniel DeVries -~. rJ~ - Fleet Manager DD:raj _ - ._ CHEYflOLET GEO BUICK • PONTIAC GMC TflUCK 90.18•-3033 la. vo.-~e+-•soa vosna+-3oss )+:vo+~l es-9s3s G r e e n C o 9 e S P r l n R r. F l o r i d a 3] O s 3 5 0 o O r a n g e A v e n u< recommending purchase of three vehicles instead of four this year as the additional cost per vehicle Ss higher than budgeted for this year. The funds that were budgeted for four new vehicles for this year could be used to purchase the three vehicles now, and the four vehicles on order for next year can be budgeted for next fiscal year. The additional 5 450.00 spent per car this year is expected to be off set by the savings of the locked Sn 1995 prices on the four cars next year that we already have on order. Using 55,000.00 of the money budgeted for this year for new patrol vehicles, and adding 55,000.00 from the Police Department's Training and Investigations Fund to purchase a good used vehicle for the Investigation Division this year to replace the worst vehicle immediately. ATTACHMENTS: LetteC f[om Garber Chevrolet, reference that Snformatlon from Chevrolet DSV1s1on, General Motors. REVIEWED BY CITY MANAGER: ~ / O f - AGENDA ITEM NO. CITY OF ATLANTIC BEACN CITY COMMISSION NESTING STAFF REPORT AGENDA ITEM: SUBMITTED BY: John Campbell DATE: May 16, 1995 BACKGROUND: The Atlantic Beach Police Department ordered four 1991 Chevrolet Police Cars on January 17, 1995. We received correspondence from General Motors on April 20, 1995 that stated Chevrolet received 15,000 orders for cars more than what they could produce. Therefore, General Motors would not be able to fill our 1995 ortler, however, stated that they would begin making the 1996 Chevrolet Police Vehicle ir. Sep*_ember of 1995, and complete protluction Sn Merch of 1996. They will fill our present order with 1996 vehicles and lock us In at the quoted 1995 price. This means that we would not be able to receive any new vehicles until spring of 1996, which would cause us to continue with the present Fords we have on the street, for one more year. These Fords already have between 107,000 and 110,000 miles per car. I have found that John Reed Ford, in St. Petersburg, has several new 1995 Ford Police Vehicles that will be available Sn approximately three weeks. The price on these vehicles 1s 516,171 per car, and this is from the Florida Sheriff's Association BId Contract. This Is approxlma*_ely 5450.00 per car higher than the price quoted by General Motors for the 1995 contract. The two vehicles presently being driven by the Investigations Division have over 100,000 miles each and neetl replacement, one Ss a patrol vehicle that was taken out of patrol two years ago, and the other is a 1982 Honda that was taken in contraband/forf elture proceedings two years ayo. RECOMMENDATION: I recommend that we Purchase three 1995 Fords from John Reed in St. Petersbury at siF,l;i per car, and retain cur order with ;ene: a: N.c tors for four vehicles for r;e xt fiscal year. In this way, we will be able to replace three of the highest ml:age cars we have, and s n li have our order in for four cars, that will be 1996 vel-:1 c:es, at socked in 1995 Fr1ce, and this will eliminate the ant[clFated i;.crease of 10.. on the price of 1996 vehicles. Z am f.; ~ . ~ ., ~. F ~ ~~ r~r~ .~..~. -' ~ I j -- --_ ,I I + 1 i ~ ~ ' IT '~! ,~JI~ .. I ~_ is 1 aj_- ;ij~ ~ i ~~ _ ~~~ .' ~_--1111 ~- = ;j ~, ~~ ~~~ _ f~ I ~~ :~/ ~_ - ~il~ ~ ~ i ~~~ J;~ ., __-- i ,` jr-, ~~ /F . „_ ~, _ _ - i ~ ' - --' j __--.- _ „ -i ~ ; j ... ; . _.- -- • -- ' 'i 1 j - _- .. _.. _- ~ _ ~. i j ! i ~ __- - - I I -~ L-__ _ ' ~ ___- - ~ IT --_ - I \ 1 -- I LINE ITEMIZATIOI: ORGANS?ATION; Citv of Atlar.[ic Beach PROJECT NAME: Donner Subdivision Revitalization III SUPPLEMENTARY SUPPORT Description 10,000 Clearance of vacant lots and rights- of-vay, demolition of abandoned struc- ' Cures and uc ili[}• service improvements Line item Description $ Description $ * Project Gere rated income (Please show source, use, amount and basis c_ estimate.i Othez i-roaram Fundy (Pl case show source, ^se, amount and basis of _..~ir..a ~. .) LINE ITEMI'LATiOk ORGANIZATION: Ci[ of P.t lantic Beach 2ROJECT NAME: Donner Subdivision Revitalization II. ACTIV7TY COSTS Lin T 11.S.d S 10,000 Description Ins[all general lighting in bo[h Jordan and Donner Parks to improve safec± TOTALS $ 10,000 IL S.e S 20,000 Description Upgrade playground and picnic equipmen[ and playing fields in Donner Perk TOTALS 5 20,000 11. S.f S 10,000 De scriotion Beau[if ica(iun Ihn;u gh landscapinK of s[re e[s in [hc tr.r get area. 10,000 LlSL~~i rT •I. S $ 4,000 DeSCYipticn Heimbursr me n[ n( Po nrev Com¢uni [•: Uo vc lapmu n[ CnrV. ul :liu- rpenscs. :.non -- LINE ITEMIZATION ORGA:SIZATION: City of Atlantic Beach PROJECT NAME: Donner Subdivision Revitalization il. ACTI~JITY COSTS Line Ttem II.2 Description 5 Operating/Office supplies for Danner Community Development Corporation 1,000 TOTaT 1 000 Line Item IL S.a Description $ Rehabilitate 14 houses of income eligible Carge[ area hOm¢O'..TIe YS 120,000 - TOTAi 120 000 Line item II.S.b Description $ Construct 1,500 feet of concrete sidewalk on Francis Avenue 5,000 T T 1 5 000 ]_1177_° ~ <_m Il. i.c Drccr_,r. t.io° S kelia h3li[ate mstroom in 1lonner 1'a rk U. :mparvc use and L nre[ AUA standards 18.000 _~~L•LS_~ 18.000 LINE ITEMIZATION ORGANIZATICiN: City n( Atlantic Beach PROJECT NAME: Donner Subdivision Revitalization I. ?Di+INISTRATI'JE COSTS I:n I rr. I.I.a Description $ !0,000 Part-time Rehabilitation Inspector TOTnI S 5 - i 1 h Description $ 15,000 Par[-time Recreation Program Director for Donner Park. TOTAL S 5 t~F 1.1 .c Description $ 10,600 Donner Community Ueveiopment Corporation Part-time Program P.dministracor TO 'yl S r'`"~ UrS.._ ZC3. `' ~- I~uo!>osr:D ~uDGFr ORGPlvi "LATIOIJ: Cfcy of Ac !antic 8eacb PROJECT NP.ME: Donner Subdivision Revitalizaeion I. Pdmini~. r~ri (' 1. wages 6 Salaries $ 75_C.,O 2. Fringe eenef its $ ~. Local Mileage $ u. Space CosCS & kental S `. Utilities & Telephone 5 '-. "ravel $ ~. Other Costs (attach $ description) TOTAL ADMINISTRATIVE COSTS $_ 35.000 II. F IV1 Y O< G I. Program Materials $ 2. Office Supplies $ 1.000 3. Equipment Lease/ $ Purchasc- 4. Equipment Rental $ 5. Other Costs (attach $ 187,000 description TOTAL ACTIVITY COSTS $ !88.000 CDBG PROGRAM F'JNDS APPLIED FOF. $ 223,000 (TOTAL OF I G II) "•?. S_+~p~~l m-n arm .. Prcyram Generated Income $ _ GU:ez Prcyzarn Funds - ~ :,.-eind Cor,t ribuCipns IO.n00 'I'U"i'AL SUPPLEMr'!: T?-.FY SUi~FO$: 10,000 TU'IRL PYOGkId; COST S „3.000 fTG??: i, Oi' I, :', Ii I) On ~°•'- collo'.ir:y pages please identify and iremize each of these i~udo<c iia•~c Ly nuril~cr and name, and des cr;be. 6. Suon~v S~orort: III-I Program Generated Income are funds received for services provided by this project. III-2 Other Program Funds are those received for this project from United :lay, foundations, the City of Jacksonville, etc. III-3 In-kind Contributions should include an estimate of volunteer services (hours-hourly wage equivalent) donated to the project. III-4 For grants exceeding 525,000, a program audit by a CPA is required and must be funded from a source other than CDBG funds. INSTRUCTIONS FOR COMPLETING PROPOSED Hi1DGET AND LINE ITEMIZATION in Parts I, IZ and IIZ. 1., include pal ,y the funds for the project or activities in this application. On the Line Itemization pages, identify and describe the component costs wichi r, each line item. I. Fill in organization and project name. 2. Administrative Costs: If this grant will provide salaries and fringe benefits, include it on I-1 and i-2 I-3 Local mileage expenses are payable @.30/mile or at the agency approved rate I-a and Z-5 Space cost and utilities are self-explana- tory I-6 Out of town travel I-7 Fill in "other" if you have costs not related otherwise to an administrative cost listed above and explain 3. Subtotal all administrative costs. 4. Activity Costs: II-Z Materials are items which are to be used directly to implement the program or activity II-Z Supplies may include office supplies such as stationery lI-~ equipment leased to own :.-. ecu;pment rental II-S 'rill in "ott~=_r" if you have a cost not of hrrwise related tc an acti vity cost i....cr. ,~Lwc, and errlair, _. _,.. _.ai alI a,~ti :'i.v co ;t s. d- OBJECTIVE: PROGRAM ACTIVITIES TO OBTAIN OBJECTIVE: TIME FRAME; BEGIN END 1) 2) 3) e. OBJECTIVE: PROGRAM ACTIVITIES TO OBTAIN OBJECTIVE: TIME FRAME: BEGIN END 1) 2) 3) 2- Eval~:arion: How will the success of your project be determined? (Example: Neighborhood Survey) a. oBJECrrve: Sc [~ h ['f' [' t o c are- PROGRAA ACTIVITIES TO OBTAIN OBJECTIVE: TIME FRAME: BEGIN END 1) 2) 3) e. OBJECTIVE: PROGRAM ACTIVITIES TO OBTAIN OAJECTIVE: TIME FRAME: BEGIN END 1) 2) 31_ 2. Evaluation: How will the success of your project be determined% (Example: Neighborhood Survey) H. PROPOSED SCHEDULE OF WORK 1. Soe i Objectiv r Art-' g~ al=; In detail, list quantifiable objectives covering o twelve-month period (October 1 - September 30.) a . OB.TECTI VE Rehabilitate 14 owner occupied residences of low/moderate income ranee homeowners PRCGRAM ACTIVITIES TO OBTAIN OBJECTIVE: I) Contract for rehab of 14 homes TIME FRAME: BEGIN END 10/95 ~ 9/96 2) 3) b. OBJECTIVE: Construct sidewalk on Francis Avenue 10/95 5/96 PROGRAM ACTIVITIES TO OBTAIN OBJECTIVE: 1) Rehab restrooms in Donner Park TIME FRAME: BEGIN END 10/95 9/96 2) 3) c. OBJECTIVE: Add Iigh[i nq to Jordon and Donner rr^arks 10/95 9/96 r.cry_;; rJi ACTIVITIES TO OATF.I t: OBJECTIVE: 1) 1'P-rade cquipmunt in fields in Uonner park TIME FRAME: BEGIN Et:D 10/95 5%96 ~' ) 3) State in broad, general terms and ?' f1se~~t~~. les: to reduce crime, to improve explain. (Examp etc.S housing, to upgrade recreational facilities, . __ .wa raraet area [o provide safe * 7o rm ruv= --- - living condi [ions for the residents. ---- * To reduce crime throw h clearance of abandoned structures used in the conduct of drug-related activity. * To encoura a resident arCici anon in the revitalization rocess and the maintenance of related im rovemen[s. -_ ~.. ...~rnvine the * Tc encoura a -- - earance of ro ernes in the tar e[ area. safer and a -____..i soriliC i.eS by * To im rove ~-~_ -'---- reduc in crime and imprev ing the safety and aPPearance of sC Nt[ures in [he area. III. PFOJECT SUFf19A.RY ... NF.RRI:TIVF. 1. Statement of w=ed, Eriefly describe the proposed project, include details of problem, ci[_ne statistics, lack of eristing programs to meet need; show evidence of demand, specific grcup which would benefit, other details which demons[: ate z community need. (Attzch a map showing area [o be served, if applicable.) This is an on-going revitalization proj ec[ designxd co impleme nc a Revitalization Plan adopted by Atlantic Beach in 1990. The prin- ciple focus of this effort has been the rehabilitation of elderly/ handicapped owner occupied single-family residences. 30 homes have been rehabilitated since 1990. A portion oC current budge[ year funds are being allocated to acquisition of proper[} for infrastructure improvements. Tile area in question has also been targeted for concentrated Polite and Code Enf orcxmeut actu ration ui,d as a re salt the crime rate and number of dilapidated buildings has dropped dramatically. The efforts Gave been sustained and coordinated with the re habilica [ion work [hrouv.Fmut the oast five veors. Ad'are [[ f th C"[~ -arc also in aced and are being inrorpcrated t tf [a rgx[ area AGENDA ITEM: CDBG proposed Budget ~~ suBMrrrED Br: carte w«~, cs,.rcy Dadapmea D:~.r ~~r.%~ DATE: May 12, 1995 BACKGROUND: Atfacbed ie the proposed 1995/96 Cor~nity Development Block Cxard budget This proposal bee aheady barn forwaded to the City of Iaclswville fil1D doe to as utexpeetedly short deadline for attbmiasion. Any c6aogea that yve desire can be readily made to the dowmenl which was eubmiGed to Iaclsonville. The Dourer Co®toity Development Corporative wa awe[ helpSil is the preparative ofthie proposed budget RECOMMENDATION: 1La budget includes fwdiog for the renovative of the atisting building m Dourer Park At the time of this budgets prepaatiw no decisive had been made r to the evedrral diapositive of the buildigg. We reoo®end leavvg this item is the budget oml a decisive bs barn made, jtp to Dover ell cootiogeocies. Should the building be demolie6ad matead of renovated, the budget ca be amended to allow those fimde to be spent for other eligible tads, includigg the demolitive of the building ATIACIDNENTS: 1) Proposed 1995/96 CDBG budget . , 1 REV>EwE.DBYCriYMANwcER: ~„, ,.~~~- ~~~,_ AGENDA ITEM NO. ~/ ORDINANCE NO. 56-95-20 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CRAFTER 2, ADMINIHTRATIOM, ARTICLE VI, EMPLOYEE HENEFITH, DIVISION 3, RETZAFwa*m' SYHTEM, SEC. 2-279(x), DISABILITY RETIREMENT, BY ESTABLISHING A MINIMOM BENEFIT FOR POLICE OFFICERS AND FZRBFIGMTERB DIHAHLED IN THE LINE OF DOTY, AND PROVIDING AN BFFECTIVB DATB. HE IT ORDAINED by the City Commission of the City of Atlantic Beach, Florida: HECTZON 1. Sec. J-279 (a) of the Code of Ordinances of the city of Atlantic Beach, Florida, is hereby amended tv read as follows: " (a) A member having five (5) or more continuous years of credited service and having contributed to the retirement system for five (5) years or more may retire Prom the service of the city under the plan if, prior to his normal retirement date, he becomes totally and perma- nently disabled as defined in subsecticn (b) by reason of any cause other than a cause set out in subsection (c) on or after the effective date of the plan. Such retirement shall herein be referred to as "disability retirement." The provisions for disability other than line-of-duty disability shall not apply to a member who has reached early or normal retirement age. The five (5) years of credited service shall not apply to police officers and firefighters disabled (as defined herein) in the line of Section 2. This Ordinance shall take effect immediately upon its final passage and adoption. DASHED by the City Commission on first reading this day oP , 1995. PA89ED by the City Commission on second and final reading t:~is _ day of , 1995. hT'T EST: '".AJP.EF,t7 KING LYMAN T. FLETCHER ::ity Clerk Mayor, Presiding officer F.yproved as to form u.^.d correctness: F.i.lL7 C. JENSE77, t,~SgUt ~f: City Attorney _ G.ABRIf L, ROED[R, S+ySIiH R COMPANY Attu:uics E Conml4,nu i Ms. Ann Meuse Finance DirocJer 800 Seminole Atlantic Beach. Flocida 32233 May 5, 1995 Re: Dory Disabilip~ 42°e Mwmum for Public Safety Members Dear Ms. Meuse ;,' H prior Studies dated Uecember 12, 1990 and June 26, 1992, a minimum of 42% of Cuud average salary was proposed Cor Police and Fire members bewming disabled in the line oCduly. 'ilte resulLS were show as Proposal J in both studies. Since those studies, the ... service requirement for duty disability has been eliminated. Adoption of the 42% minimum, with indusior. of the initial social security bereft for mavmum benefit limi(aLOCtS, would 1R G I8%of pay ro!1 (S 1,445) and 0.36%of payroll (S 1 582) for Police and Fire respsdrely dwing the 94!95 fuel year. Actual contributions (or an amendment adopting the minimum would nN star until the IS/96 fiscal year. Sincerely, Brad L. A:;iununv ,J GI,Aib;a May 17, 1995 Mayor Lyman T. Fletcher City of Atlantic Beach A00 Seminole Road Atlantic Beach, Florida 327.13 Dear Mayor Fletcher, At the last regular meeting of the City Commission, I alerted you and the commissioners to a dilemma in our pension benefits as it relates to our public safety employees. If one of our young men or women are permanently disabled as a result of a duty injury early in their careers they receive almost no compensation. In 1993, we thought that issue was resolved by granting the public safety employees a minimum of 47,$ of final average salary for a duty disability. That benefit was inadvertently overlooked or left out. At the last regular meeting of the Atlantic Beach Pension Board On Nay 16, 1995, the board Voted unanimously to seek a change to the pension ordinance as it relates to disability pensions to include that benefit. I am here tonight representing the Pension Board, to ask that the Commission consider a change to the Pension ordinance that would include the 42$ minimum salary benefit. You have before you a tentative ordinance that we feel corrects the problem and offers our young public safety employees a bit of insurance for that career ending injury. Zf you have any questions regarding the ordinance, I will try to answer them at this time. Re,~pectfully submitted, I,t_ .Tared Smith Pension Board Representative CC: Commissioner haters Commissioner Shaugnessy Commissioner Rosenblum Commissioner weirs Alan Jensen, City Attorney CITY OF ATLRNTiC BFdCH CITY COMMISSION MF.ET]NG STAPP RP.PORT ACPNDA ITEM: Pension Board request to c!+a nge disability pension ordinance. SUBMITTED BY: Lt. Jared Smith, Pension Board Representative DATE: May 77, 1995 BACKGROUND: In April, a problem with tF.e disability pension ordinance was identified. At the Commission meeting May 8, 1995 the Commission was made aware of the problem. At the Pension Board meeting May 16, 1995, the Board voted to seek a change to the ordinance to include the 42$ minimum final average compensation. RP.COMMENDATION: ATTACHMENTS: Cover letter, Actuarial informatipn, O RPV7 PNF.D RY CITY MANAGER: ~~ ~ y ACF,NDA iTPl] NO• ~:J C HANGE ORDERkI RECAP 1. THRU V COST TO DATE $ 6,779.00 1. THRU III. ADDITIONAL COSTS $ 3247.00 SUB-TOTAL: $10.026.00 I. LESS CREDIT-ASPHALT PAVING $ ~7g]5 TOTAL CHANGE ORDER q I 547 FLORIDA EQUIPMENT SALES, INC. IOHN K. IEREMIAH PETROLEUM CONTRACTOR ESTIAI.4TED ADDITIONAL COST RUN PREDISPO5.4L ANALYSIS ON SOIL REMOVED. RATE 5460D0 LUMP SUM S 460 00 LOAD, TRANSPORT. AND DISPOSE OF SOIL. RATE 546.00 PER TOh ESTIMATED 50 TONS 52,300 00 III. RESAMPLE WATER ANALYSIS. INSTALL PEIZOMETER AND OBTAIN ADUITIONAL WATER SAMPLE AT FUEL ISLAND AND PROVIDE LABORATORY ANALYSIS. 5 48700 ESTIMATED ADDITIONAL EXPENSES: 3 47 CREDITS ASPHALT PAVING BY CITY OF ATLANTIC BEACH <- 478.79 FLORIDA EQUIPMENT SALES, INC. 30261^~^° A°^^~a MD'JSTRI4:6 PE IROLPJM P O Bv. 3871 JaCk50nvrllp_ Florrtla 32X6 TO. CITY OF ATLANTIC BEACH, FLORIDA QUOTE tl J-95fi816 PUBLIC WORKS DEPARTMENT 1200 SANDPIPER LANE - DATE US-0%-95 ATLANTIC BEACH. FL 32233 PAGE I OF 3 RE: 9495-5 REPLACE UNDERGROUND FUEL STORAGE TANKS ADDITIO\' TO BASE BID AS OF OS-05-9S 1. SCREEN CONTAMMAIED SOILS USMG AN ORGANIC VAPOR ANALYZER. RATE S%SO 00 PER DAY X 4 DAYS S3 400.OU DATES BILLED 04-I7-95 / 04-19-95 / G4-20-95 / 04-21-95 II. INSTALL PEIZOMETER AND OBTAIN WATER SAMPLE AT FUEL ISLAND AND PROVIDE LABORATORY ANALYSIS. RATE 5487 PER SAMPLE X 1 SAMPLE = S 487 00 III. PREPARE IRA REPORT TO DEP FOR ADDITIONAL SOIL SCREENR.JG AND WATER ANALYSIS RATE Sv40 00 LUMP SUM 5 940 W IV SAW CUT AND REMOVE CONCRETE INSIDE EXISTPJG ISLAND FORM AND POUR BA('K CONCRFTf RATE 5320 (MJ LUMP SUM S 320 W \' SAIL' CU"F AND REMOVE CONCRETE OUTSIDE OF EXISTING ISLAND AND REPLACE RFPLACI: ISLAND FORM SIUES RATE SI i~32 LUMP SUM SI 632.011 T(1TAL I through V 6 7~(q1 c ". ... -' :. aa:. t90'.712.E 0'63 ,,. ~ i>;_ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Change Order sl lFinal Change Order) to Bid AGENDA ITEM: (9495-5 Replace Underground Fuel Storage Tanks SUBMITTED BY: Robert S. Kosoy / Director of Public Morke ~7~ ' DATE: Nay 12, 1995 BACKGROUND: On April 12, 1995 during the replacement of the underground fuel storage Lanka at the Public Works facility, contaminated sail vas discovered under the dispenser island area. The staff met rith the construction foreman for Florida Equipment Sales, Inc. and authorized the cleanup of contamination at approximately 1:15 p. m. on Medneeday, April 12, 1995, in order that re remain in compliance rith Florida Department of Environmental Protection IFDEP) Requirements. At the time of Lhe authorization to proceed rith the cleanup, it vas estimated that the coat rould remain under the total budget of 569,000 for the project. The amount of soil removed vas closely monitored by Public Morke personnel and final copies of all reports rill be delivered to the City prior to payment to the contractor. The cost of the cleanup and disposal of the contaminated sorl, including all necessary monitoring and reporting to FDEP vas 510,026, leas credit of 5978.75 for asphalt work performed by Tom's Asphalt. The net change order is for 59,547.25. l'her of or e, the total coat of the project vas 571, 2~6 or 3% over the budget amount. The additional 52,226 can be obtained from account 001-5002-541-6400 - Nachinery a r.d Equipment since the pickup truck and riding larn mover were under budget. RECOMNENDATION: Approve Change Order •1 Final Change Orderl ATTACHNENTS: Florida Equipment Sales, Inc. Breakdorn of Atlditronal Expenses to~er orm Environmental Cieauvp "~ l REVIEMED BY CITY NANAGER: AGENDA ITEM NO. ~ L BID N0. 9495-9 - DEMOLITION OF FOUR (4) HOUSES IN ATLANTIC BEACH Mailing Lis[: Omni Demolition, Inc. P. 0. Box "38208 Jacksonville, FL 32226-8308 Realco Lirecking Company 8707 Somers Road Jacksonville, FL 32226 Burkhalter Wrecking, Inc. P. 0. Bax 2407 Jacksonville, FL 32203 Mygema House b Building Movers State Road 218 Middleburg, FL 32068 Kimmins Recycling Corporation 140 Stockton S[ree[ Jacksonville, FL 32204 E. D. Aslan b Company, lnc. 216 McCargo Stteet Jacksonville, FL 32220 D. H. Griffin, Inc. General Con[rat [or/Nrec king 603 Union S[ree[ Brooksville, FL 34601 FAX 354-5005 Joho D. Noodwa rd Project Manager Nagy Construction P. O. Box 540`.62 Orlando, FL 32854 J b M Construction b Grecking 10750 U. S. 31 North Jacksonville, Fi. 12219 BID Y0. 9495-9 - DEMOLITION OF FOUR (4) HOUSES IN ATLANTIC BEACH TOTAL LUMP SUM PRICE BID FOR TOTAL AND COMPLETE DEMOLITION, INCLUDING FOUNDATION, OF EACH OF THE FOLLOWING HOUSES IN ATLANTIC BEACH, AND REMOVAL OF DEBRIS. DO NOT INCLUDE IN THESE PRICES THF. COST OF NECES- SARY PERHITS OR DUMPING FEES MHICH HILL BE HANDLED eY TTHE CITY: HOUSE AT 1631 FRANCIS AVENUE HOUSE AT 1611 FRANCIS AVENUE HOUSE AT 1585 FRANCIS AVENUE 3 HOUSE AT 1565 FRANCIS AVENUE SUBMITTAL: BIDDER (Dollars) (Dollars) BUSINESS ADDRESS SIGNATURE CITY, STATE d ZIP CODE BUSINESS TELEPHONE IDENTICAL TIE 8ID5 - In accordance with Sec cion 287.133(3)(A), FLORIDA STATUTES, effective January 1, 1991, in a "TIED BIOS" situation, preference shall be given co businesses with a drug-free workplace program Sn place. A fora for this ce rt if Station is included with [he bid forms, but fs noc a requlrement co bid. Joan LaVake Purchasing Agent * * * * * * * * * * * * * * k * * * * * * * * * * * * * * * * * * # FLORIDA TIMES-UNION: Please publish one time on Wednesday, April 26, 1995. Submitted by Joan LaVake - 247-5818. ~,. .~s; .~:: ~. mss.... . ... ..._.. . ~....... ~t CtTY OF __ A-'+. _- -__ _.__ _- April 26, 1995 RE-BIU CITY OF ATIANTIC REACH INVITATION TC BID 800 SE.NINULE RU1D Al l_A\TIC BFACN. FLORIN 121JY9N5 TELERIUNE 19011 Lt1-SB00 fA% 1901) ZfF5805 NOTICE is hereby given that the City o.` Atlan[it Beach, Florida, will receive sealed bids in [he Office of the Purchasing Agent, City hall, 800 Seminole Road, A[lant is Beach. Florida 32233, until 2:00 FM, Thursday, Hay 11, 1991, after which time the hids will be publicly opened and read aloud for DESOLITION OF FOUR (4) CONCRETE BLOCK HOUSES IN ATLANTIC BEACH, FLORIDA, AND REMOVAL OF nF?RIS, AT THE FOLLOWING LOCATIONS: 1631 FRANCIS AYENUE, 1611 FR.L'~C IS AVENUE, 1585 FRANCIS AVENUE. ANU 1565 FRANCIS AVENUE. The successful bidder will demolish, haul and dispose of structures. including foundation, a[ the above addresses, leaving site free and clear of dzbr is, and finish by grading the properties. Bids shall be enclosed in an envelope endorsed "BID N0. 9495-9 - RE-BID - DEMOLITnON OF FOUR (4) HOUSES IN ATLANTIC BEACH, AND REMOVAL OP DE8R 7S, TO BE OPENED AFTER 2.00 YM, TNL'RSDAY, MAY 11, 1995." Bid Forms and information regarding Che bfd may be obtained from, the Office of the Purchasing Agent. 800 Seminole Road, Atlantic Beach, Florida, [ele phone (904) 247-581A. UOCCY.ERTS REQUIRED TO BE SUBMITTED IF BID PAC{AGE AT BID OYENI NG ARE.: 1. Bid Bond in the amount of 5: of the bid. 2. form YUR 7068, SAOY.N STATEMENT UNDER SECTIOK 287.133(3)(A), F'LOP.I UA. STATUTES. ON PUBLIC ESiITY CRIMES. 3. ORIGINAL Insurance Certificates (copies or ::e coxes are L'XACCEPTABLE), naming the City of Atlantic Beach as Certif lca[e Hinder, shoving [hey have obtained and will continue to carry Rorke rs` Coapensa[ion. public and private liability, and grope r[y damage insurance during [he life of the rontracf. References tes[if ying [o the Guali[y of work. Proof of Contractor's Lit enses (c npies ARE acceptable). 5. Signet cop; of Doc umevt Requirer..vnts Checklist. The Ci[y of Atlantic Beach reserves [ire right to reject any or all bids nr parts of bids, waive informalities and technicalities, make award in whole or part viii it vi[hiut cause, and Co make the award in what is decmcd [o be in the best inte rrs[ of [he City of Atlantic Peach. ,1 ' I ~ = ¢ ~ li i l i l c ' i t ~ w ~ C O V y n O O n j u of ( ~~ ~ I ~ I u j i Y Y } ~ I I I = i V f f c- o o I I I e ¢ ~ ^ _ , n r o- ^ r o- _ ~ of ^I ^ ' I W ~ i i I I ' l O J ~ y W LL < U 1 Dv E9 ~ f ' I i i l I I I I I I ~ l _~w _ i I l ~ I I m v ~ ~ I U I u. o ~ ~ H Z ' I al a Q ~ 1 Y ; i I W r+ n n n I 1 i ) ' Q 1 _ I 6 n F _ _ I I I I U i I I I ! c o ' I _ . I i u o- ~} } Y Y _ _ ' l I ~ I I I , W ` V E o u = I I ' I I f f ' I ' ( I V~ GR I d _ - z ~ ! - _ - p ^ ~' ~ ¢ ¢ 1 ~ V Y «. I 1 ~ ~ o ° a W ¢ W F J I z a o I ' m , g ~ n = I ~ L ~ ~ c z a o ' l I - i I I I I ~ ~ I I I I ~ F f u i L ~ CITY OF ~-~rd~ !lay 15, 1995 ANARDS COMMITTEE MINUTES THURSDAY, MAY 11, 1995 The Awards Committee met on Thursday, May 11, 1995. to receive bid advertised as Bid No. 9495-9 - RE-BID, DEMOLITION OF FOUR (4) CONCRETE BLOCK HOUSES IN ATLANTIC BEACH. As [he City Commission will recall, bids ve re firs[ opened on {his project on April 13, 1995, with only one bid received, in the total amount of ;13,172.00. Staff recommended the City Commission reject [he one b1d, and alloy the project to be re-bid. The Commission agreed and the project vas advertised again as a RE-BID. Present a[ the opening of Lhe re-bids ve re Commissioner Robert G. Neiss. Chairman, CS[y Manager Kim Le inbach, Building Official Don Ford, Community Developme n[ Director George Morley, and Purchasing Agen[ Joan LaVake. 800 SF:NI\I)LE RINiI ATLA~iI(' BEALTI. r1AJtlp,J l22)J-JNS TFIEPN().1F IVM12i15800 FA\ 190ii ~-59e5 Invitations to Bid ve re mailed to nine (9) prospective bidders, and the project vas advertised in [he Florida Times. Four (4) bids were rec elved as follows: Omni Demolition Jacksonville, F!. Kimmins Recycling Jacksonville, FL Burkhalter Nrecking Jacksonville, FL Hygema House Movers Jacksonville, FL TOTAL PRICE BID PRICE PER HOUSE FOUR HOUSES 1,251.00 2,200.00 3,293.00 3,640.00 E 5,004.00 8,800.00 .3,17200 14,560.00 It is [he consensus of [he conmi ttee [hat it recommend [o [he Ci q~ Commission that it accept the low bid from Umni Uemoli[ion in the total price of $5,004.00, and make the award aceordingly. Respectfully, Joan LaCake. Purchasing Agen[ Fl1NDIYC SOURCE: 110-0000-515-3400 Y.CiA:ETEi) AMOL:ST: $F,„ 000.00 T~ ~ CITY OF ,4r~aa[trs a~[da - ~ DATg: April 5, 1995 -ramfolla.gDta ,7f A.RM.F.1t8..iA1.~e>aLtL[, [mt[oYg aw vxare FU[Ap rfllBli F0: Joaa LaYake, Pu[<haefvg Ageot '/J / ,,1{1{ FROM: Robert Kmsmy, Pubiic Vor4s Director ~"ei~Q (• Foruardetl [o yov he[eYlth an specffica tfona and other perelnen[ fv[oraatloa necessary for Fov co call for bSda ov profaa to 6s rn[1[led: Public Yorks r[ding lam moue[. Nate: (9udget<d item [o replace M-o Id T ) Pvndfvg for this prof act Ss identlfled as folloes: Acct B001-5002-541.6400 with an eppeavd budgeted aaKwvc o[ f~_pp[1_c ___- FUNDING APPROYALr Director at iln.uc~ ENLL Ill Bidders LLa[ EKCL !Z) BpeU ilc ations cc. Rim Leinbac h, LItY Manager Jiz Jarboe, Ass[s[ant CI[y Manager Y.elly Burton, Maintenance 6 Streets Div. Dirac for file: EGUID BID H0. 9495-10 - ONE (11 RIBINC LAVN MOVER Ma IISnR LLSU Superfor T actor Company 5353 Veat Beaver Scree[ Jac keonvfl le, FL 32205 Zaun Equf pme n[ Co.pany 1)61 Hamilton Street Ja<ksonvllle. FL 3Z20i Indus[rlal Tractor Company fiN20 Phlllf ps Hlghvay J ac kaonvil le, FL I224i Tresca Industries 4N2) Phfll ips NlRhvay Jacksom ille. FL J2245 ProEqu ip 5222 130th Avenue North Clearva ter. iL J4620 B1D N0. 9495-30 - UNE (1) 0.1DIYG LAYN HONER TOTAL LVNP SDM P0.ICE BID F00. ONE (1) RIDING GNN HONER: S MANE AND MODEL B1D: SPEC IFIGTIONS OF MODEL RSD MGSi ACCOMPANY BIU. SL'9MITTAL: er eUNINE55 ADDRESS SIGNANRE GITT, STATE 6 ZIP CODF. DATE: BDSINESS TELEPHONE A fov for thts certlf ica[fan la included rlth th< bid fora. but fe no[ a requtrevent to bid. Joan LaVake Purchae Sng Agent • e e a e e a a f a a t e f a a f e f a a t a e e e~ e t e a e A a e i'IOR IDA TIRES-u:aOR: Pla aae pobllah one [lu on Vedneaday, Ap[I1 19. 1995. Subm1[[ed by Joan LaVake - 241-5818. +twe.n. .e =a Y....1:.. _ c)rr of ,azeAt~ - ~i~ w sw[NOIS rrp __.~_.__.__ _._ .[M'e11e iN]I. ilMOt ssLLLa1[[ T61HIpNE NM1 ]Ra>! l\ IaI ,1M1 YL1.1 April 19, 1995 Il ~ CITY OF ATUNTIC BEACx INVITATION TU CID NOTICE is hereby given [hat the City of Atlantic Beach. Florlda, will receive sealed bf ds to the O[Hce of the Purchasing ARent. Ct[y Xall. 800 8e~inole Road, A[lantfc Beach. Florida 322]3-5445, uv[it 2:00 PM. Thursday, May 4, 1995, aR er which they will be publtc ly opev<d and read aloud (ar ONE (1) 0.3D I!VL LAYN MOVER (or Public Yorka. Acceptable MWels: RANSOMS XT 4010 Diesel/Vt[h ]2" Recycler/ Mulching Cu[[fng Deck. IOHN DEERE F9)5 Diesel/Pith ]1" Recycler/ Mul<M1 Sne Cu[IInR Deco. TOPO GROUND MASTER 32S Die ae l/Vith ]2" Recycler/ Mule hinR Cu[[fn6 Deck. JACUBBEN 4J6 Diesel/v ith ]2" Recycler/ Xuldting Lutcin6 Deck. SUPOTA FROOF. Diesel/with ]2" Recycler/ Mule hlnR Cutting Deck. Oi APProved Equ ivalen[ vi[M1 svilar charac uris[icz. u, Bids shall be enclosed fn an envelope endorsed 'B10 N0. 9495-30 - ONE (1) R1D3NG UYIi VAINER, TO go. OPENED AFTER 1:00 PM, EHUR80AT, MAY 6, 1995P BId Porn. and lnf oram[fon rebarding [he bid, .ay be cbtained frog [he Office of [he Purc hasSn6 Agent. 600 qem mole Road. A[lantlc Beac n, Flar ida. telephone (904) 2<]-5818. the LS[y of Atlan[fc Beach rn<rves the r1ghl [o reJ<et any mi sll bfds or pa rte of bias, ve ive inf ormait[ies and tee hn tcal3ties. ute award Sr. whole or pare with o vithouc Cause, and [o take [he A and fn what Ss de ned to be In [he best in[ens[ of [M1e CIIy of A[lan[fcvBeach. YDBLIC ENTITY CRIMES - Any pets on submf[[InR a bid of prep0sa] to resyonse n this lnvi[a[1on mwt exec u[e Fon PUR )068. gYORN STAT@4:NT UNCER BECTIDN 18 ]. ilJ(A). FLORIDA BTATLRES. ON PUBLIC F.M TTY CRIMES. and mcloae 1[ v1IM1 [F.e bid or propw al. 1DENT ICAL TIE BIDS - In accordance Vt[M1 Sec [ion 18 ].OB). PLROD]A STATUTES. E((ec[Ive Janw ry 1. 1991. in a 'Y [EU BIOS" aitua [fon. preference shall be given to buatneases with a drug-free Vortplare pro8ras fn place. rTC rua~ R1. vo»~ece.._ P.ea LIMITED WARRANTY FOR NEW JOHN DEERE N)/ Nlen LAWN 6 GROUNDS CARE PRODUCTS * ~~ ? CY rtRS _ (U.S. Only) /)ReAs ~ :rte i~rD~IRe f9351 aae E~ (Trxl~ l =J Illr Lc n. UEnwAL rNOnSN)NS~Tne:.-arr,~.rc.,.fc,,:r.,r14.u»a-<ac•V+ee WJw.•. Dr¢re GOmarrv C'JJ+r 0...u"Iwc.. wg V W raazvF d rtin IxwnB Grw'gs Care Ra}X)s:rLm Jd~n Deere p awnpuLa Jdn Oeae Orabn UMa 9re•¢ .c5 JWr CCa r< ~ re(y.Y p redVF. G i' ~P, any cOVP' W pa'I MYti R In/b b M trdrN+R Yr IIW(YW (r +orY+arlr.p 6a+p tt+e ryTirvtYrarrrYy IMm YIXramr.W. +ICC rtN5 CC CfYV n'N trl erYaW p SBMe wLp rW"XNM W JOnn IX eto vn a'r/p-2:YU ee lyt<dV.J+.I•:.JrvJ"n16Y::wu»WYrreura rcmerWleNVCE pon:a cbn pvrru5 Wrn9rpJ W JdN RCre Wpre^-y ~n+.n rn11.c Fc•1aa1eE u+tb.a U<ryp l01•! MIIp1~ Ip Nrt p Wu TT PMCNF N bC reY/•sl/e. Iv»cA'. Ia NY WKe LIa Y6Cf V6MpYWK d PpJ-'LI b arrE IrOT e'q Cey4i f p tpvu cepa s dace d b.isvrt-v b am pe~w+ W~qN M1+r oer'vre aGp reo..eveo W Pre PrUrser. YN la an; semce dr1:Yp ma+e.:rvrre M aexr rnaleo ~~ any CPw co:reM V~a5r me »vraruas V_aow _ b. wHr1T I$ WANIIANflD - N µe L- d u.r r~» J:AA OMra aadc. frceq Wea. rpypa. Nb 6lE(MG. y0 eryrer4ti 4y nrtXv N mYRrs b coil e:M MV/5 SOMb:M bP.'La- " 1}1Y!r 6 GnJUND$ CtRE pROD./CI$ WAflfWaiY TERM -- W iQ 5'Cf_N1iRL (hvic ihN• wad) A PLICAT.Jri 2e M4rE< IN /J!r OinER RPpLCIiKn•1 ii MMYrs NepFAtel Cr /rpplrCFlibl: CpAPACT DIILRY TMCtORS 2a y~yy fROffl MGWffl IPACi!QV LHIi$ (WN deYl b Yt HO aq efm4 erV"•aa MOW GVs wE Wln•pVS rerrene0 aryaat2• ftt ~ i RWar®EfT M npp9utbR: Ytu alccn LMYlro. u-M[ACT [RUVITOivt. UiU*v KI O0.C'J. rLM 8 WuL 11 `~ ~ uU1ER5.IgiARy OJi1ER$ pC6~ H3F DfGGErG. PFM 9JJ)ES.IpiA9v D9(MGYFftS lpppEj6. 9ACJ(ipF-5. A1iD niiM•1O1EN1$ fCQ i1gNi YGIhA iPPLilpti UNrt$ cw: wa:wrTwm yq/.~p. ttq Y! J4LJ.lT blrViUNa N+NYm C. WHAT IS NOT WARRANTED -JOHN Kem K NOT tTE5YOM9t8LE FOR THE FOUOW WG: (tl Uaed prodtle. rn JJIy aaxu Put IVs been Y+teT a mo01eE r: wars rq appweO W joM Deere rlL}a0rybu ru nrdee b. semr9 reaUew. N~ d e~wa ~ue~beaww~aurV ~r~.x~rr.rwp.aop~wa ~ml~n roarv~nOCa! ~: r.-iEer? N) Namd r.w+aalnc wRL W WvFe D. 9ECVWfq WAlN1ANTY 6FRVICE-TCm va wxrYVy WVCe. ve P ~rnW (tl rcyortEc PVFwf oNtdb~+ e+AbrsGO Owh OM ropiOn rope wm.n if• H(irXia wxrnMY farm. (d DPSpI1 PWPP<d Ilb wsreVy OM Ode dd (]I %C Nv PoJ~XI x-a/eNa N FV h+ler n vnwn .MS Mtihrl a rC62pYMe WOE d Yfb. C. lJM1TATN)N OP IYMN:D WARMMTIFS AND OTNEfl Rf1rEDIE.R - LAWN ~ Gr10U1ID5 LAi~ PIIODIILT9 ~ iO yr eMe µ+rmea Oy M. mver J M Dove rOr aM umW^/ aPLdM w:R. a m4ei inl' nvrarmc lePr~N a po n in PIC WSely pmormarcea ~ae~r::1:....:Mn~.lticW...:&0...:-f>Oare w~vYO OpooO M/Va'v~rTry IMPLIED WMDINTIE$ Of MEH''M?NiA&Llr IWU ~nNC.U rvn n PMTCUJA pURPO:lE, i0 T4 CMICNI bPPLIV.BLE SHAT t RG I IMBED M pURATgII TO THE npP IG9lE PET000 OF WARRANTY SFi frMTH ON Tltl$ PAGE THE NRr1blSFR-SUNLT eh ME01E51N CgNNECTNJN VATN THE DRVI:I1 U111160PMM1CE OF/JA'WAR- R<rHY rxl iltF J(N1N DEEIk NWN b GnGl1NCv GflE PFOpJCT9 ME TNO:C r.Li fODTN ON T W$ PALE M NO E~?NI V(LL NrC DGLED. JOHN OFFNE CA aNr VJMI'Mr se»n wev w1TH YJHH D[ERE BE curv r FOr11N CIDENiaL OR Cfk1:F(M NNTInL OPA•AGE$ (Naa. $mK x+es OO ror dbw Fnl/aab on FOw IOW M+rg1:b0 wararrr 1a:1: p Pr VPIPT w FVa^s d.uACd ri G%6MUeriW E9'naJf"J'~ Oq XwY drdYdn dE eN.Lwn:rM :M apyr w you) Tlro wvrd[r O~ rp+x+eac k{Id M+~. arrE Yw maY a'wnP.e oYw nplM+Idr vary bpn ddero Mde F. MO?~~ERTOARRANTY I¢r~i6~4 MNATIDN CA RPPAM'~a OE~u.zntNGfFRF. CN TO MOdfY IKc~R1L'. (X+LIMIIAbrJNi Of iM5 WMiUrHY W fNr Wnv L. N Drrllrer Intormalgn b EEFIRE. Cdtlad YOUreefrq DeANr a Me rWYCM>mcb0111Oe aJ WM DEENC OOYPANY: ~~:C eD:..e ('.cqc GA %YL][ 321OEn eY~$eed.5E S5p+~Irersz Gtl'.M06a13125rf i]'~ Crirx'..f4 H;aE f,N,.Tbrs On <]ZM Xl/t Went 9e": S'ed iL/nrrKPo^. MN SSa]t T.t I IO".Si icr. Dw+e.wJ Da:u. Tr 15.:V :'63$ Snv ice. Ay:l tL».I Rnwl riJNrph. FaC 2TEM 6286 CITY OF ~f 1~Gytt4 b'tatk - 7~Mis(A uru belev u f _ _~ F> _ ._-. 41L 4yM i.V.Y. i1LVYt )Z21J-lyl TFttT{D~E A4 YYf W f.\i pW SM1lU +R~ M E M O R P N D ll M TD: Joan LaVaxe/PUrcnas)ng Agent F RDl1: Robert G. Roso y/D\rect or publ\c NorNS ~J~~ Su bJ: Bltl Rnalys\s of B\tl r969h10 New R\tling lawn Mowers Date: May 10, 1993 e\tl r 9493-10 new publu worxs rltl\ng lawn •ovrr was open rtl at 2:00 p-r. Thurstlay May 4, 1993. Three b\tls ,. rece\vetl: {I) Iam Equ\pwnt sll, B13. 00, Toro GrountlslrMOter 325 p \esll. <2> [ntlust r\al Tract pr Co. B\tl RI. sl 1, TB0. 00, John Deere F935 p\ese i. {3) intlustr\al Tractor Co. B\a P2, ,~,.,_, s13, 095. 00, Mubota F2100e tl\esel. Rfter c reful analys\s we reco a enn acce pt \nq Inqustraal TracLaraLb. lpn blp P1, In tn! arpVnt pf •31, 78B. 110 for a Jahn Deere F9J3 tl\esel r\tl\ng lawn oven The count buEge<eE for Chas equ\Paent was s12, B00. W. Tne warranty Is for 2a •onths parts and labor sower Or\vr tra\n antl 12 rnths parts +ntl labor an sower peck. Tne warranty broMure -'- \s attach etl. Roach q nts RSR/fJn cc: N)• L Lr\nbacn/G ty Manager h • Jar be e, Deputy c\ty nanagrr Melly Bwton/naa nt 3 3trerts D)v D\rect or File: Equ\p ~ I~ I I ! I I I S `I - I I I I Q I i 0 I I <g, W ' ^ g I • ~ I I I I I ~ ! , i j ~~. ^^ ~ I I I I LL ~ ~ LLI _ _ ~ I I I i OV = _ I ra w f -- , I ~ I _ m i I ~ ( ~ I a 8c ~ t = I ~ i I ' i ~ gl I ~ I i ~ i i , I I 'i ~' I ~e si(~ I I I I I ~ o - g g s .3 I ~~ n ' SRI ] ( I i ~ CITY OF ~lfaKtie E"iaek - ~lazcifa ,S t-'~._-- ___.___ _...--__~ ~~ Nay 15, 199> AYAADS CO"CfITTEE MINUTES TRL'RSIIAY, HAY 4, 1995 BM tiFNI50LE ROAD ATiAMIC RbN:N. FIDRRM lSD}.WS TFIFPN()Nf. !9011 Y-5800 fAa 19011 3(]-SRDS The Ava rds Committee met on Thursday, Nay 4, 1995, at 2.00 PN. [n receive hid advertised as P.id No. 9495-10 - ONE RIDING LA4Ri NOYER for Public Yorks. Present at the bid opening ve re Ccmmissioner Robert G. Ye iss,~ Chairman, Ci[y Manager Kim D. Leinbath, Public Works Ditec for Robert S. Kosoy, Building Official Uon Ford, Public Yorks Foreman Kelly 6urton, and Purchasing Agent Joan Lal'ake. Invitations to Bid vete mailed tc five (5) pros pecti.ve bidders, and the prof ec[ vas advertised in [he Florida Times-Union. Three (3) bids were received as follows: TOTAL PRICE 8ID lndusCrial Tractor Co. - Bid AI - John Deere ; 11,780.00 F935 Diesel Zaun Equipment Co. - Toro Grounds 11,81>.00 Paster 325 Deisel Industrial Tractor Cn. - Bid AZ - Kubota F2100e 13,095.00 Uie sel lased on [he evaluation performed by the Public Yorks Director and staff. it is [he consensus of the committee [ha[ i[ recommend to [he City Commission that it accept the lov bid from Industrial Tractor Ccm pa ny, in the amount of E11, 780.00 for the John Deere F935 Diesel tiding lawn nover, and make [he ava rd accordingly. Res pe. [f ull~. Joan i.a': ake. 7urchasiny, Ae,en[ Funding Source: 0111->D02-i41-6400 Bud i,e ted Amnunt: 51',000.00 ~/ CITY OF /kfa~rtCe bead - ~faaida ~XIIt.~FI2TCtT~tIIxt WHEREAS, Code Enforcement Officers provide fer the safety, health and welfare of the citizens in this community through the enforcement of building, zoning, housing and other codes and ordinances; and WHEREAS, Code Enforcement Officers are often not credited fer the jobs that they do in saving lives and improving neighborhoods; and NHEREAS, many times their efforts go unnoticed, even after code compliance has been accomplished due to their efforts and expertise; and NHEREAS, Code Enforcement Officers are highly responsible and dedicated individuals whc take their jobs seriously; and WHEREAS, the Florida Association of Code Enforcement Officers, known as F.A.C.E., has declared the third week of June be set aside by local governments to honor and recognize their Code Enforcement Officers. NOW, THEREFORE, I, Lyman T. Fletcher, by virtue of the authority vested in me as Mayor of the City of Atlantic Beach, do hereby proclaim the week of June 12 - lE, 1995, as CODE ENFORCEMENT OFFICERS' APPRECIATION WEEK in the City of Atlantic Heach, Florida, and express the appreciation of the City Commission for the dedication and outsta ndiny srrvicc of our Code Enforcement Officers. 1;' WITNESS WHEHEOY I have hereto set my hand and caused the official seal of the City of Atlar.t is Heach to be affi red this 22nd day of N,ay, 1995. LS'f!T. f: T. FLETi'H ~.k I f i.'e"O i~' .,..._ c1 CITY OF ~tla.~tie " - ~lacicfa ~XDII~tI1ItHttIIIL WHEREAS, Polio, the dread disease of the 1950'x, has been virtually eliminated in the United States by the vaccines available today; and WHEREAS, the Center for Disease Control estimates that there are over one million people in the United States who suffer from residual paralysis resulting from Polio, the late effects of which are not well known and understood among physicians; and WHEREAS, the First Coast Post Polio Support Group was founded about four years aao by Sue Bridges of Jacksonville Beach for the purpose of reaching out to Polio survivors in the area to bring them information and comfort; and WHEREP.S, the First Coast Post Polio Support Group is interested in insuring that the public stays a?.ert to the importance of the Polio vaccine program. NCW, THEREFORE, I. Lyman T. Fletcher, by virtue Of the authority vested in me as Mayor of the City of Atlantic Beach, do hereby proclaim the first week in June, 1995, as POLIO AWARENESS WEEK in Atlantic Beach on behalf of the Polio survivors in this area. 7N WITNESS WHEREOF I have hereto set my hand and Caused the official seal of the City of Atlantic Beach to be affixed this 22nd day of May, 1995. LY;?AN T. FLF:TCII!-;R Mayor Executed as of the dates indicated herein below by the parties hereto. ATTE6T: Corporation Secretary ATTEST: CZTY OF JACR60NVILLE By:_ Ed Austin, Mayor Date: CITY OF JACR60NVZLLE HEACB ey: Its Mayor By: Its City Manager Date' CITY OF ATLANTIC HEACH ey: Its Mayor Date: CITY OF NEPTONE BEACH ey: Its Mayor Date: ATTEST: ATTE6T: Form F:pp: oved: P.~sist a.~~ Cou ]. Each of the parties hereto shall receive a distribution proportion of the 9-1-1 User Fee calculated by taking the total Call-Takers actual salary expenditures from each party, adding 30$ for benefits and applying 9-1-1 call volume data to determine the amount of distribution. The maximum amount to be distributed as a result of this calculation is as follows: Neptune Beach $ 47,922 Atlantic Beach 47,106 Jacksonville Beach 104,481 2. Fees collected shall be remitted to the Tax Collector on behalf of Duval County and a portion shall be remitted to the respective City Manager or Finance Director or his/her designee on a quarterly basis. 3. The 9-1-1 User Fees collected and distributed as provided herein shall be utilized only for salaries and associated expenses, as provided for in Section 365.171, Florida Statutes. 4. Each party accepting funds hereby agrees to provide an audit or accounting of such funds and how they were expended in accordance with Section 11.45, Florida Statutes. 5. Each party hereto hereby acY.nowledges full payment and per[crmance under all prior agreements on this subject and hereby waives any rights to assert any claim for failure of performance in prior years. ...3_,. ,y ... INTERLOCAL AGREEMENT WHEREAS, the parties hereto are the City of Jacksonville Beach, the City of Atlantic Beach, the City of Neptune Beach, hereinafter referred to as the "Cities" and the City of Jacksonville; and WHEREAS, the parties have entered into dialogue pursuant to creating a distribution formula for dividing the proceeds collected via the 9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-i Call Takers for that portion of their time spent answering and handling 9-1-1 calls under the provisions of Section 365.171, Plorida Statutes, as authorized to be imposed by the governing body of Duval County; and WHEREAS, the Council of the City of Jacksonville acting as the governing body of Duval County, Florida has maintained the 9-1-1 User Fee at $.44 per month for the present fiscal vear 1994-95 and has authorized the fees collected to be used to fund an Interlocal Agreement wherein the Cities will receive their pro rata share to be used for lawful purpose; and WHEREAS, the parties hereto are entering into this Interlocal Agreement pursuant to and in compliance with the provisions of Sec[ion 365.771, Florida Statutes, NOW TNERFFORF:, it is agreed: ~- { !,, G, ~ !~ CITY OF 1~aalie ~eaels - ~leslda P(IIJCt: IIEF'A fiTMEAT PSU SF:MIHri.t: HUAn .gT1.A]'TIC Hk:Af,H. i LOHInq 32'LtJ TELEPHO4E 1^MITA9~5606 CITY !';,:MM'JSe_~[: v=;i."~_... SihF2 FEe rJ*.' r.'. EiJDh ITEM: E°11 ~O'JTF. F.~T SunMiTTED EY: CHIEF JAV ID E. 'THVMFSCN i~F.TE: MF.Y Ico_ BhCEGr.GOND: 't51: funds are col iecte~ each Tics ii, througi, a s ur ci,arge on each tei ephone iin=_ +-. i'u'.'z: Coa::'.y This money is coilec:ed by Soutrern Eei! and adm•:;:zst e[ed by a ~.._ commiitee eaci, year. Our past practice has peen [o ref ;:nd G.G:1B~ 4?.CY iG the :OC21 government=_ based on the «orr per[=r-ec ~ _~_,. ager.c_ _cr rc}i e:~rtt gene}' ceml:iuni cations. Fer h[iar.:;c ceac r «e eSLima LEd that about 2~> of the emergency comr.~ur._cai_c.-.s ::cri: is E:'e_. Ea c:^. _. __. of the year, tt:e ..:1 ant',- _.___.. ._aance -ctnent ce[errta ::es the salzry and i?enef±[t [cr ..,er aer.cy _.,rt:nur.:.cau cnr c :.~, a: ors. Tl-ns submi iced :, -.._. ;..... -.:<. _..: ..__, ara,._ ~_aci, a checi: for 2Y.. o% vrt io?z~• -'-_._ a.. et. :_._ ..- .eer. -FFi o>: i.nately _:0,000 pe. q'~a:t?. ...._ch cm~_ ..a _.. [e .: a..._. '. cpda[ed coni: act .., s:a.x tar .,, _.. - __,_.., ,. ou._, and do?;-. zmouni tt:e cont. a_ aFFez._ -_ ..- er.nuct: to ec ver a:e F.E'!7!:-=:;.:4T i' .2: .- p.T FF..':Z T5E FeCF7__._ __.."r..-. . _. iEW?C EY CITY KK/F.6n~?~r.~ ~_ L///Y]~~ ~~ _ ....... .. . // T~ =+~ ~;;;`.'~"oral H - A combination of proposals C and D. ?'~j Adop~f this proposal would require an ADDITIONAL contribution of: j Percent of Pavroll FY 90/91 Dollars ~' Police With inclusion 4.OSX f23,966 Without inclusion 7.85 46,453 Fire With inclusion 3.OB 7,301 Mithout inclusion 7.35 17,423 Proposal I - A combination of proposals C, 0 and E. Adoption of this proposal would require an ADDITIONAL contribution of: Percent of Pavroll FY 90/91 Dollars Police With inclusion 5.71X 533,789 Without inclusion 9.39 56,566 Fire With inclusion 4.42 Wtthout inclusion 8.62 10,478 20,434 The additional contribution needed to support the proposed changes in retirement eligibility are dependent on actual utilization. The cost shown above in proposals F, G, H, and I would increase (decrease) if utilization were higher (lower) than assumed. Proposal J Eliminate the service requirement for eligibility for a disability pension if disability was incurred in the line of duty. Provide a minimum benefit of 42% of final average salary for a duty disability pension. Calculate all disability pensions with a 3.OX benefit multiplier. Adoption of this proposal would require an ADDITIONAL contribution of: Percent of Pavroll FY 90/91 Dollars Police With inclusion 0.25X 51,479 Without inclusion 0.70 4.142 Fire Mith inclusion 0.20 Without inclusion 0.85 474 2,015 The additional contributions needed to support the proposed disability benefit are ultimately dependent upon the administration of this benefit. It is conceivable that the cu sts for this benefit could be up to five times those shown above. GAL'rtiEl_ KOEDER, S.11TH R (:(~V PgNY ~ Page Two pension Beref its I have discussed this predicament with Kent Armstrong of Gabriel, Roeder, Smith b Company. Kr. Armstrong maintains that since part of the proposal was adopted and funded, the cost of including the compensation portion would be something less than .25$ of payroll. He could not provide exact amounts without further study. I would urge you to present this information to the current City Commission and seek their cooperation in correcting this obvious oversight. In light of the small dollar amount involved, I would hope the Commission would allow the City to absorb the cost. If they are not receptive to that, then I would poll the employees for their agreement in contributing the needed amount through payroll deduction. April 15, 1995 Mr. xim Leinbach City Manager, City cf Atlantic Beach 800 Seminole Road Atlantic Beach, F1 32233 Lt. Jared I. Smith Pension Board Representative 850 Seminole Road Atlantic Beach, Tl. 3?233 RE: Pension Benefits for Public Sa et Emo, louses Dear Sir: In 1993, during the workshops and discussions of Pension Benefit increases for Police and Fire Fighters, the following benefit changes were discussed and agreed on: aj Increase the benefit factor for Police officers and Fire Fighters from 2.4$ to 3$, b) Allow retirement at age 50 with 20 years of service, or retirement at any age with 25 or more years of service and, cj Eliminate the service requirement for eligibility for a disability pension if incurred in the line of duty, providing a minimum benefit of 42$ of final average salary for a duty disability. When the benefit changes were voted or, by the Commission, the disability benefit was not included in it's entirety. The vesting requirement was eliminated, but the minimum 42$ of final average salary wording was not included. I am of the opinior. that this was an oversight that occurred during the drawn out legislative process. There was never a proposal discussed that is similar to the one that was passed. Proposal (J) of the Gabriel, Roeder, Smith s Co. study (attached) is the only one ever presented that referred to disability retirement. It is the proposed change that was accepted b;~ the employees and presented to the Commission by Lt. Garvin. The actuaries, Gabriel, Roeder, Smith S Company, prepared a study of the ccsts associated with those proposals as they related to total payroll. The cost of the disability propc.=.al i~cludjng the 42$ of final average salary, w=~s .Za of (>a yroll oc less than 51,500 at the time of the report_ Phis wa:; by tar the ]east expensive item in the proposed ehemges. The City Commissioners, according to then Fension L'¢ord lien b~~r Lt. Garvin (retired), were all in favor of that proF.or.;,; ~xh,b,1 ~l interoffice MEMORA~! DU M to: Lt. Jared 1. Smith, Pension Board Representative to Mayor and Citv Commission, Pension Board, Finance Director front: Kim D. Leinbach q ~ ~/ ~ L'~ re; Pension Disability Benefits date: April 27, 1995 1 am in receipt of your letter dated April 15, 1995 regarding the above noted subject and am willing to present the same to the City Commission at the May S, 1995 regularly scheduled meeting- 1 believe it woiild be most helpful if you could arrange vote schedule to attend this meeting as well. ('lease advise if Lmav be of funher service. 4an Me dN oL. Kim D. lai~b+ch Gn Mwt+ tm d tn:~ can eoo sa.~ w,e YWtK lah,fb.b~ 37113 1~1 7q-S~0 Fn:iK4ii:7.1815 ., ___ __ ,_ ..__. 111 Hinutes, Page 7 May 8, 1995 ~otiou: Authorize Public Yorker [o undertake construction and to accept [he lw quote for pile driving and aaterials Fclloving discussion, the question vas called and [he motion carried unanimous ly. Commissioner Weiss: - indicated Neptune Beach had passed a resolution concerning [he need for beach renourishment. - expressed concern relative to [raff is flow on Main Street and Nes[ Begonia. - reported legislation concerning marshlands had passed legislature and vas nn its mzy for [he signature of [he Governor. Commissioner Waters: - inquired concerning acquiring property adjacent to Jordan Park, and also property adj acen[ to Tresca property. - reminded everyone there would be a Northeast Florida League of Cities meeting on Nay 18, 1995. Commissioner Rosenbloom: - thanked the City Manager and Police Chief for a recent firearms demons[ratton. - encouraged [he rapid construction of 16th Street dune overvalk. Commissioner Shaughnessy: - requested decision regard the Seminole Road ditch, and asked Chat this matter be placed on the next agenda. - inquired Concerning [he status of the new Tree Committee [o which Mayor Fletcher the committee had been appointed and the chairpe-son you ld be appointed by the committee at its firs[ meeting. Mayor Fletcher: - reported recycling had been very successful. - reminded everyone of the upcoming Toun Center felt ivai May 20, :995. there being no further business the Mayor adjourned [he meeting ac IU: 3U p. m. Lyman T. Fle icher Mayor/Presiding officer A T T E S l: tau rues i.i ng Ci C: Cic rk NAME OF COMMAS. M S V Y V N O ENBLOOM X HAUGHNESS X ATERS X ISS X X LETCNER X 1 1 Minutes. Page G May 8, ]995 benefit changes recently ~req ue~ a by Pol i~r~ee ra d'p -i7t~e~ T-- Fighters. He indicated a disability benefit vas no[ included in its entirety in the agreed upon language, and i[ vas his intent to bring [he matter up before the Pension Board at its meeting of May 16, 1995. He indicated [he missing language vas explained in a memorandum to the Commissioners dated April 15, 1995 (a Cached hereto and made a ird icated Part hereof - Exhibit he vas providing [his information to the q)' He for [heir information. Commission c• Authorize the Mayor and City Clerk to ezecu[e the 9-1-1 Ioterlocal Agreement David Thompson, Police Chief, recommended that [he Commission aPP rove the ag reemen[. He indicated [he contract vas similar [o the previous contract, and the dollar amount in [he tontrac[ appeared to be enough to covet all fundin the city was entitled (copy of contract and memorandumvof ch explanation dated May 4, 1995 attached hereto and made a part hereof - ExF.i bit B), Motion: Authorize the Mayor and City Clerk to ezecute the 9-1-1 In[erlocal ~ Agreeaent 1 Following a brief discussion the ~1 motion carried unanimously, 9ues[ion vas called and [he 1 L d• Authorize purchase of 1,200 feet of 5" Fire hose John Ruley, Fire Chief, indicated [he fire hose vas a budgeted , in ebelov the [budge red eamount [via [City of lJacks onvi lle hbid rice (BC-0809_95) dated March 2l, 1995 with the total cost for the I hose being SS,y52.00. Motion: Approve purchase of 1,200 £eet of 5° fire hose ' frq [he City of Jacksonville bid (SC-0809- $HP March 21, 1995 with the total cos[ for [he hose being ;5,952.00 AT EI FollovinK a briel discussion the question was called and [he LF. motion carried unanimously. 8• Crty Mans er Re orts and/or Correa ndente: Kim Leirbach, City ManaK ur, asked Bob Koso Ui rector, [u report [once rain Y. Public Works crosswalk. Mz. Kos 0y indicated bi[Ivould [cost bah Street 55,000 [u SN,000 for the installation of tl in spatx rma~ely and [hat cr,~ss walk material would cost a P K [ne site, Nc feit the ci[v would save money b PPror.ima[ely ;10,000. employees to build the crosswalk. 1[avas vexplafned ct he rci[y I w"u ld Pay fur the pruj ect by [ransfe rri ng 525,000 from the Convention i)evelopment Fund to [he Capital Improvement Fund. NAME OF ~ V I V COMMMS. M SIY N XI X X IX X X iX x X XIX x Minutes, FaKe 5 Mav 8, 1995 'V V NAME OF COMMflS. M S Y,N The question vas called and [he motion carried unanimously. b. Ordinance No. 80-95-56 AN ORDINANCE OF TBE CITY OF ATLANTIC BEACH TO AMEND CtlAP'rE8 22, HY ADDING A NElI SECTION, SEC. 22-3. HARDSHIP REYIEN CO!@IITTFJi. THE C014fiTTEE ifI(J. BE RESPONSIBLE PO6 CJ:VIEH AND TARING ACTION ON tlARDStlIP SITUATIONS RELATED TO PAYlOR7'f OF RESLDENTIAL HATER AND SEVER BILL ALB) PROVIDING AN EFFF.CI'IYE DATE. Mayor Fle[xher presented in full, in rri[ing, Ordinance No. ROSENBLOOMIII""X 80-95-56. flHAUGHNESSp ~7ATERS Hoc ion: Approve passage of Ordioance No. 80-95-56 on WEISS first reading and set public hearing on Nay 22, 1995 ~'LETCHER A lengthy discussion vas held relative ro whether or not [he intent of the ordinance could be in accord rich city codes. Folloring [he discussion, during which time several suggestions and changes were discussed, i[ vas felt [he concept of [he ordinance could not adapt [o city codes and iC vas vi[hdrarn from [he agenda. 7. Ner Business: a. Mtion on a request Fros Rocky Russell to forgive liens on property a[ 380 Seunole Road Rocky Russell, 46C Ocean 9oulevard, indicated he could like to purchase a home ac 380 Seminole Road. Xe explained [he home had been in disrepair for several years and had been condemned by the city. Ne indicated [here rere several liens against the property which amounted [0 51007.50, and he asked that administrative costs, only, be excused from [he lien amount, which would reduce the amount of [he lien to 5503.75. Motion: Be~ove adaduis[ra[ive coats in the amount BHAOGHN E: 5503.75 frw the amount of liens due against 380 Seminole EATERS Road, provided Rocky Russell pays [he balance of the lieu NEISS in the amount of 5503.75 rithin 14 days after he has FLETCHER purchased [he properly Uuring discussion it vas felt a hardship existed relative m [he property under discussion in [hat siKnif icon[ other liens ex is[ed against rile property Crom other entities, and Cha[ three tears o[ baCr, pr.~pe rty taxes rere due. The question .as ca L'ed and ci,e motion carried unanimously. b. Action on a request from pension Board Meatier, Lt. J. 1. Smith, to consf der an aaendment [o the city's pension plan, pertaining to police o(f leers and flref ighters x X X X X X M inuCes, Page 4 May 8, 1995 Amended ~o[ion: Strike word °passive° Commissioner Wa [ers ind icced his desire Co have the park as a passive park because [he neighbors had a great deal of affection for [his parcel of land and they indicated they would like i[ Co remain [he same as it had in [he past. Commissioner Rosenbloom moved [o vo [e on [he amended motion Co delete "passive" from the resolution and [he vote resulted in 3-2 ui[h Commissioner Waters and Mayor Fletcher voting nay. The motion failed since [his motion required [he off irma[ive votes of two-third's of the Ci[y Commission. Discussion resumed concerning the amended motion [o delete "passive" from Che resolution. While some Commissioners indicated their desire to see [he park utilized Eor all [he citizens [o enjoy, other Commissioners felt since [he area vas so small and the neighbors wished i[ [o remain the way it had in the past, ChaC S[ should be a passive park. The question vas called on the amended motion ro delete "passive" and the vote resulted in 4-I with Co®issioner Waters voting nay. The question vas called on the motion to approve Resolution No. 95-18 and [he vote resulted in a!1 a}•es. The motion passed. Commissioner Waters requested that an article be plated in Che city's newsletter asking citizens for [heir input [o name [he park. Mayor Fle [c her asked Co®issioner Waters [o place the article in [he newsletter. 6. Action on Ordinances: a. Ordinance No. 55-95-29 - Public tlearing AN ORDINANCE AMENDING CIiAPYE6 Ib OP 771E CODE OP ORDINANCES OP 171E CITY OP A17ANfiC BFi1Ctl, 7.•0 CIABI PY IANCIIACE AND TO PROVIDE RATES POR CO!lIeRCIAL COMPACTED AND RECYCLIFIG AND POB BOIL OPP CONTAINERS, ANII PROVIDING AN EFPECTiYE DATE Ma}'or Fletcher presented in Eull, in yr [ing, Ordinance No. 55-93-29, said ordinance having teen posting in accordance v i[h Charter requiremc r.ts. Mavur Fletcher opened the floor for a public hearing and invited comments Crom the audience. Sind ao one wished to speak [he Y.ayor closed the Public tiea r.nR• Motton: Approve passage of Ordinance 55-95-29 w Pinal Reading V NAME OF COMMpS. M 5 Y X IX IX ENBLOOM '~, ~ X x x I x City scat[ ve re th:m ked for [he v,~.rM involved in preparing [he ordinance. Minutes, Page 3 May 8, 1995 ( A A Acknowledge receipt of ~ontbly reports: (1) Building P.eport (11) Code Enforcesent Report (iii) Recreation Pacilit ies Usage Report (iV) Fire Department Beport The Commission accepted [he Consent Agenda in full. 5. Action on Besolutions: a. Resolution No. 95-16 - A RESOLUTION OP TBE CIYY OF ATLANTIC BEAW, PIARIDA, IN SOPPOBT OF TBE BES'fOBATIOR OP TBB AMERICAN BPD CROSS VOLUKl'EEit LIFE SAVING CORPS STATION Hayor Fletcher presented in foil, in vriting, Resolution No. 95-16. lotion: Approve passage of Resolution 95-16 Following a brief discussion the question vas called and Che motion carried unanimously. b. Resolutfos No. 95-17 - A RESOLUTION TBANSPEBRING CERTAIN MONIES BETNEPD PUImS Mayor Fletcher presented in full, in vriting, Reso Lu[ion Nc. 95-]7. Ann Meuse, Finance Direc [or, briefly explained that [his resolution vas the mid-year budget modification which included adjustments to the 1994/i995 budget in the Capital Proj et[ Fund, Community Development Block Gran[, General Fund, Sanitation Fund, and Nacer and Sever Fund. L[ vas explained a transfer from [he Convention Development Fund would supplement funding of [he 16th S[ree[ dune crossover. Motion: Approve passage of Resolution 95-17 Following a brief discussion the question vas called and [he motion carried unanimously. c. Resolution No. 95-IS - A RESOLUTION DESIGNATING A TRIANGULAR PARCEL OP LAND BOUNDED BY S171THFM9 STREET, OCEAN BOULEVARD AND SENINOLE GOAD, AS A PASSIVE PARK Mayor Fletcher presented in full, in vriting, Resolution No. 9i-!N. Motion: Approve passage of Resolution 95-18 Under discussion, it vas felt by some Co-issioners that [he the yard °passive" should be deleted so that in [he future if the ci t desired [u have a more active park, its hands would not he tied. NAME OF COMMRS. M S V Y V N OSENBLOOM X XI HAUGHNESS X ATERS X EISS X LETCHER X OSENBLOOM X HAUGHNESS X } Z ATERS X ) ~ EISS X LETCHER 1 9 i ~tOSENBLOOM X . HAUGHNESS X ' f1'ATERS X X f,7EI55 X X FLETCHER I X ~_ , ~ Minutes, Page 2 May 8, 1995 2a. Proclamation designating [he week of May IS - 21, 1995 as Public Works Week Nayor Fletcher read the Proclamation, and he indicated he would like [o present the plaque early one morning [o the employees at the Public corks Department. He indicated he felt the Department vas important and did a good job for the city. Commissioner k'a Ce rs announced [he American Legion annual employee appreciation dinner would be held Ftiday, May 19, 1995 at 6:OU p. m. Ic vas decided to present a proclamation or a doe omen[ of appreciation Co Huey Sabin, Post Commander, to be presented a[ the dinner. 3. Unfinished Business: a. Select engineer [o provide professional services in comec[iou with [he replacement of sever lines and cwflic[ing utilities in Sal[air subdivisiw. Presentations were given by the Following firms: Connelly d wicker, Inc., J. Lucas b Associates, Inc., Pitman-Hartenstein Engineers S Associates, Sims Design Consulting, Inc., and Smith S Gillespie Engineers, Inc. Mayor Eletcher asked [ha[ the minutes reflect that a packet of materiai vas provided to the Commission ac the meeting of April ?4, 1995, and chat material had been provided [o [he commission at the present meeting by some of the firms. Following [he presentations there vas a brief question and answer period. The Commission voted [o select J. Lucas b Associates, inc. as its first Choi re, and there vas a tie vote for Sims Design Con sole ing, inc. and Smith n Gillespie Engineers, Inc. [o be the city's sec oad choice. Commission ballots are attached hereto and mado a part hereof. Motive: Authorize staff [o enter into nego[ia[iona with J. Lucas b Associates, Inc. to provide professional services in connection with the replacement of sever lines and conflicting utilities in Saltair subdivision. Following a brief discussion [he question vas called and [he motion carried unanimously. b. Appointmeo[ [o Cill one wexpired [en w Che Atta and Entertainment Board !:ayor Fletcher asked [hat [iie appointment be yos[poned until [he mectinl; n? :~ 2', i995, and [he Co~mnissioner concurred. _ NAME OF COMMAS. - M _ S ~, V Y _ V N i OSENBLOOM X ~AAOGHNESS) f ~ X X CATERS X ~EISS X LETCHER X X ~~ ~1 ~ MINUTES OF TIIE REGULAR MEETING OF ATLANTIC REACH CITY COMMISSION FIELD ON lpNDAY, MAY 8, 1995 PRESENT: Lyman T. Fletcher, Mayor Steven M. Rosenbloom Suzanne Shaughnessy J. Dezmond Wa tern, III, and Robert G. Weiss, Covmissioners AND: Kim D. Leinhach, Ci[y Manager Alan C. Jensen, City A[[orney Maureen King, City Clerk The meeting vas called Co order by Hayor Fletcher. The invocation vas followed by the pledge [o the flag. 1. Approval of the ainutes of the Regular Commission meeting of April 24, 1995 and Special Called meeting of May 2, 1995. Motion: Approve ainutes of [be regular meeting of April 24, 1995 Mayor Fletcher referred to page eleven of the minutes and asked that the minutes be corrected Co reflect [ha[ there would be a poetry reading conducted by the Teen Council on Hay 7, 1995. Motion: Approve dnutes of the special called meeting of Nay 2, 1995 No discussion before the vote. The motion carded unanimously. Mayor Fletcher indicated he had researched [he rules of procedure relative [o corduc[ing meetings. He referred specifically to when it was requested [ha[ a motion be voted on, and he explained the correct procedure vas [o accomplish [his request in the form of a motion after which the entire commission you id vole on the motion. 2. Recognition of Visi[ozs= John Mese rye indicated there had recently been a fire at a p rope r[y in F'iee[ Landing and he thanked [he FSre Department and Police Department for [heir quick response to the fire. Dun and .ingela Rev expressed concerning relative ro [he lack o! li(egua rd equipment. The City Manager vas asked [o work with [he Fire Chief to de[e rmine [he status of Cho situation and report back Co Uon and Angela tlew and [he Commission. C ommissione: 1+'e ins asked the Ci[y Jfa Hager [o contact Cuu ncilman Uick Firovn and at-large Council Members for assis[a r.ce. Mayor Fie[cher requested a report in a week. ME OF COMMR.S. M O T t O N S E C O N D V O T E D Y E 5 V O i E D N O OSENBLOO X X HAUGHNESS X X ATERS X EISS X LETCHER X OSENBLOO X FFAUGHNESS X ATERS X X EISS X X LETCHER X i ... -, Agenda May TL, 1995 Page Two d. Approve execution of contract with J. Lucas 6 Associates, Inc. for engineering services to replace sewer line and conflicting utilities in Saltair Subdivision e, Adoption of final Water, Sewer and Storm Water Capital improvement Plan 7. City Manager Reports and/or Correspondence: B. Reports and/or requests from City Commissioners, City Attorney and City Clerk: Adjournment if any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include tF.e testimony and evidence upon which the appeal is to be based. Any person who wishes to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. Forms are available at the entrance to the Commission Chambers for your convenience. ATLANTIC BEACH CITY COMMISSION MAY 22, 1995 AGENDA Call to Order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of May 8, 1995 2. Recognition of Visitors a. Presentation of Proclamation declaring the first week of June as Po :io Awareness Week in Atlantic Beach b. Presentation of Proclamation declaring the week of June 12 - 18, 1995, as Code Enforcement Officers' Appreciation week 3. Unfinished Business: a. Appointment to fill one unexpired term on the Arts and Entertainment Board b. Architect Mike Dunlap with report relative to Donner Park Community Center 4. Consent Agenda: a. Approve purchase of riding lawn mower pursuant to specifications of Bid No. 9495-10 b. Award contract for demolition of four concrete block houses on Francis Avenue, pursuant to the specifications of Bid No. 9995-9 (Re-bid), to Omni Demolition in the amount of 55,004.00 c. Approval of Change Order No. 1 in project to replace underground fuel storage tanks, under Bid No. 9495-5 5. Action on Ordinances: a. Introduction and first reading of Ordinance No. 58-95-20 to amend Chapter 2, Article VI, Division 3 of the Code of Ordinances to establish a minimum benefit for police officers and firefighters disabled in the line of duty 6. New Business: a. Action on an application for a Use by Exception filed by Eleanor Ann Spencer to allow additional parking for the Wine Club and Rite Spot Restaurant at property located at 640 Sturdivant Street, zoned RG-2 b. Approve proposed Community Development Block Grant budget for 1995/96 c. Approve purchase of patrol cars for the Police Department CITY COMMISSION AGENDAS MAY, 1995 s