09-01-95• SEN ~= •ys tz:a~n arc a 2CMIN„
r'..1
w'~ lntND !AL
Y1101
Ifi Dt Ien01d m pant dlmap m D4
eydr b7 IaeL
W Ha msiWnt Mt6 tba Iareaned(ep
in color ud ~ ud M iuenpvaeld whlnarar
Pr~ leta K rhalt fiwefturl yr{~,
•iobla, attlw, wIW1~W mw~ lanR 61i~1Y
W >!a l/tatad r r not to letaefan altb
y~brWae mavlmmw.
eruct ~ t~~..~Iuae.n~t~/d r err tlr prlndyd a-
QfI Ptaalda rG a001r Gam t6a IVaau
b tlla rt~ba.l+q ar blgrJa lar.
~r•-Qa. Ilal-111, a 1.
NII. Nr. 7 R~4
--' _. ~,~ t~:asrr, fa_w s zuif~ti
656 f W
12) Senfor
high schools
la) a.y
nursery end kinder
tferten
lH Denu,
an sad movie stadia
fbI Voa•
Lionel, trade .red 6wl•
sass schools
(61 CoUeya
Id) Assrmbly,
wes:
1 per rputnd eRatmt
p.rk4K apace, but net
»mn that 100 spas
3 for every 4 empleyew
To be detarmhted by We
eppspriets rwiawia~
entity.
1 per rpuired offatrat
DvWni apes, but not
more then 100 specu
1 per doom nwm
nenranonof end simifor
11) Privet SA d We rpuired o(f•
clubs eVeet per)det[<
171 8esuu• Dte of the requked oft•
rants IfuU eereial strict poldn(<, but sat
recces thw l0 epeer
13) Peat tend 1011 dNw regaled ofT-
resieurut4 eteeet pestias, but aot
eeoa tiara 10 epeew
I4) Sowlio(< 10A dehe rpu4ed o?
allys atre.t prkiy, bat sot
more rhea 10 tpleee
Ib) Btedlutr 6% d the tequ4d eC
sad arses street prldaL, but Aot
mss then 60 epees
l81 Commu• lOfr d the required aQ
nity inter, maatia(t street ps¢klas, tot sat
rooms, iaveatfooal fe• ' mss than 76 speees
eilitta, laditerfuaY
l7) BtUierd 10%ottM rpuisd oR•
parts street pvkin4 but not
rase Was 10 apeaw
l!) Public, 1tMr of the rpuired eft
yrive4 and ammerdal street parldri~
parks, eamppounde
end recrsetioeal arW
1d std poAadeneflWt
Ill Yedlul 66 d tie rpuhad eR•
sad dental ofilees a asst perkteb, but set
tiiafo oeu Was 6 spear
f7) 8eeeweY bs d tie regotlad eff•
ktboretoriw serest p~ but sot
sore than 6 epees!
F.
20MN0 CODE
131 Pnfee•
clonal sled buefners of•
eaa
141 Aedfo or
akviaion btoedeutio~
effitb a< etudfo
10 Cernmerd
sss ea
l0A of the rpuired o(f~
since perking, but net
more that 10 spaces
6A of Ws rpuired o.T~
strut pstkin~, but not
more that b epeees
7 ova:
l11 Suainsu, ]01i of the rpuired oft•
aeamertdel or persoal !rust pvkin`, but not
eervia esubUsbmenu move then ZS space.
171 Gmmer• 10A of the squired oR~
eW ahoppies asters serest perking, but not
awn than bo epees
131 Wlw)seels, bA of the required off•
wwheuu or emnp etswt parkint;
ues
IQ lderlnas 6A et the squired o(4
setae perking
16) Auto ter 4A d ebe n9uued eR-
vla eatlon street parWn~
(8) Auto w 7s d the rpuusd oCf~
pefr strut prkin~
rn Hie, raU• elk d the nquirsd ofR
rid a oehw traueper serest pvkirts
tatfon termiaaL
(~ lndusrial a~ similar ases.~
All Indur OA of the squid oR~
eclat uw street pwkirtQ
Aequisd oR•etrat perkintt ter bicycles fw
ww not kYntUfd 1n W4 erdinana will br dram
mined by the Chid, aoardiy to tM requiremenu
fa dmflar uses u epett6ed stove.
Lavery.-ON. A4-lse, a 1: Od. fl-0pJ10. s. 1.
W.e0p Desynetasdrdsi~efl•etset
wkly tar bigelaw Ot6eaeet patios bdli~
ties fes bleyeW stall:
W 8e deatpyd to allow eeeh bigcie to
a tetpportd by Ire trrtee.
fbl He deeltlrled to aUew the tress seed
wiwL d eath blgeL to b seared eplnet tbeR
W lie deei~wd u avoid demye b the
kk7r~ee•
ld! De aaired to rapt rust er em+zV
drt. ar eeato.al b' vaadalfem.
W Aoeortaodaw • rasp of birycls
ed clew estd Y Itadlite4 cry leckins
4atwhr+ni wit- a{Iarat bkydr.
~. Ne s 7L1
-_ _S .- 12:4-0FM !a_Li, Z ZiiiINS
656.701
~,t
~~ r r-~
/, ~,~~~
i
IAND U6s
r..:
86107
for nonnsidaatLl arw agpWaslaad to rosidan•
tie! dlseteb, unlw xlwaa authari>iasslu Chitf
to wove thL requlnmeat an eatued Rom all
adioinias property owr>ta.
Ihl Sttbee/u krparMins and driurwaYa:
All area sat guide for vehioL parldos or dreule
tton shall be sat bark a minimum of flue fact from
anY pxperh' lira abatises t dsdintM Public
street or approved prirafa strsataad Rw tact Rom
anY ocher pxporty line. tiueh Internnirts ana
shall M laodeuped in oeeordanee with the ep
proved lrndecape plan.
It) 1ltsipn nepuimnrnta: Minimum n
quired deusn stand-rds for altemat(re parkins
layouu an chews on the attached Fist[re A. Re
gaind driveway aisle wtdth, u shown on Fisun
A, ate aummarired below:
PrraiiyArV4 Aida R7M Tiylk Wramae
w tr .a.+o
w n' aa-wq
77 N' tn-wq
f0 U' weney
w u• w.wy
sa fY ewa•ear
Wltae osiatios taw an sand adlannt m
yarktns7paw ardths vaOlRUrbdarea Ir ardsd,
the end two Gd of the parkins •p•a. tt[aY be ®•
vertsd to • la[tdwpe Brea, It . permaoart coo-
aaU whr] stoy G provided at the std of the pave
mmc
When parkinsepawan adlamnC m publlo
aldewalks. they attsL a prodded with bumper
sWps ffi ardor that no portion et a vddde ~
enQOarb upon ouch aidewallc
The aisle wd W mq be nduwd m twenty
tact for two-wry LratRe and tan feat for orrewoy
vafRc when ro parkins OrRree Or .bon nsau•
nary to provide euflicieat latdseap era around a
preserved tree.
When park[ns spaces are adjacent to pd•
vats ddewalks, such sidewalks shall t» a vdn•
imam d eia feet In width in order w ermmmodste
whine overhans. Alterrrapvaly, a mlaimum four
Get lordsups etrtp may M ProHded ad/aoent to
the curb. In such euee ilia sidewalk may b rr
dual to fear foot
ti) landanpins. OfFstreet parkins and
loedias arm shell M lartdsspd in ecwrdaaa
with the rsquftemrr[4 of Part 1111,andsnpe and
Trw Prometlea ResulatiONl.
Buren.-O,e. naalu, s t: ors uau+[o. a. [.
Subpart B. OfltStnnt Arntins /er Biaycirt
eee.W -street yarkint of biayefas.
7h n number of oR•e4eet parkins apace
for biryela la u follows:
W Ruidentw! usu:
(11 Multiple 1R, of the required
Gtaijy-0refllap parWns
tsl Roomins 1 pr three 13) roams
and boordins houw
le) Mebll• 1t6 of the required
hems park porkies
1~l Houdns 1 per flw Ibl rooml
for the elderly
(b) Nurws, 1 Pa flw (SI taoms
botaae, coavm4 and
let lneemtty 1 pm two (11 rooms
and ioroAty bauw
IT) Hotels 1 psr 10 omployw
and toetals
Gl Lwtitrrrlena! rove:
(ll 8anitar- 61e of the aurains x-
tume, net homes, quired aff•atrect
homes and homes for paridns, but rot mox
tLe apd than ton Spam
W HapltaG 64 of the required oR•
street parkins. but not
erne than 7,e apocea
(1) Cbuxlw es of the squired oR-
stnel parkins, but not
maeo thou 16 tpuw
l41 Art sal• 10~ of the required o2
IorW,libraries and mw street parkins, bu: not
scums men than 1e epees
ldl Orpbaa7
h 1 per a rooms
omes
lei Scltootr, ducerloaa] uarr oral day
nunanio:
IU )semen- eptr raquved eR•a:ee:
tary and Junior h{sh parkins spec
eehaole
7up. Na. 7 Rice
~~ ~ ~~~
~~~~~
REQUIRED ACTION FOR ADOPTION OF
THE TENTATIVE MILEAGE AND TENTATIVE BUDGET
1995/1996
First Item To 8e Considered: ,.,~ ~ - "`
- "~ ^-~
Adoption of Tentative Millage Rate:
Tentative Millage: 3.1721
f~tSlled -Back Rate For 1995/96 3.7397 ~
_~
Tentative Millage is 15.18°,6 lower than Rolled Back Ratb
Motion to Adopt Tentative Millage Rate for Operating Purposes of 3.1721
Open Public Hearing For Tentative Millage Adoption
Close Public Hearing antl Adopt Tentative Millage
Second Item to Be Considered:
Total Operating Budget Being Proposed For 1995/96 S 32,133,676
Motion to Adopt Tentative Budget
Open Public Hearing for Tentative Budget Adoption
Close Public Hearing and Adopt Tentative Budget
~~~ ~ ~
Each Capital Improvement Project includes identifying and
eliminating any and all cross connections between sanitary
sewer and siormwater piping.
The Atlantic Beach WWTP expansion program is currently in the
construction phase. This expansion should reduce the need to
use the emergency outfall line (bypass) to the Inteccoastal
Waterway. However, it should be noted that the thcee Beaches
discharge into a common outfall line and limitations in our
capacity to use this common outfall could require us to
utilize the bypass.
DR A r 1
Long Term Plans for Capital Improvements
The City of Atlantic Beach has, in place and approved by [he
City Commission, a Capital Improvement Plan with a project
time frame schedule for improving the water, sewer and
stormwater systems. Items 2, S, 7, 8 and 12 directly relate
to the sewer and stormwater improvements. (See Attachment P.)
Item 2 - Oak Harbor Sewer Improvements: This subdivision is
located off State Road AlA between Mayport and
wonderwood. The improvements include line reparr
and replacement, manhole repairs, and elimination
of stormwater intrusion.
Item 5 - Beach Avenue Sewer Improvements: The area Ho[th of
15th Street and East of Seminole Road. This area
would provide sanitary sewer service for those homes
currently having septic systems and for undeveloped
lots with no sewer available.
Item 7 - Atlantic Beach Sewer Rehabilitation: The sewer
system is to be televised and cleaned and includes
the core City from Ahern Street to Saturiba Drive.
This project involves joint sealing, replacement of
lines, and manhole repairs to correct the inflow and
infiltration. The present Saltair Project is
contained in this rehabilitation program and the
permit package was submitted for your department's
review on August 29, 1995.
Item 8 - Master Lift Station at Buccaneer Wastewater
Treatment Plant: This project will upgrade lift
stations with new piping and pumps, as required. I[
will upgrade the existing master lift station
located at the Buccaneer Wastewater Treatment Plant.
This project will manifold all stations into one
master wetwell and odor control can be effectively
pretreated at one location.
Item 12- Stormuater Master Plan - City Glide Implementation:
Having already defined the existing stormwater
system and identified major flooding and water
quality problems, the Stormwater Master Plan
provides a plan for reducing the identifred adverse
impacts. (See Attachment B (15-pages).)
O/~AFT
Interim Plan for Future Sewage Spiils and Backups, Prior To
Completion Of Capital Improvements
1. If we experience a problem with a continuous sewage
spill, we will notify Theresa Frame of the FGEP. We
will comply with all applicable FDEP regulations as
dizected by the FDEP.
2. Ne will erect barricades and detours to direct the
public away from contaminated areas. If a school is
affected, we will notify the principal. we will
instruct the Police Department to direct traffic
around the affected area.
3. We will pump the backed-up area by vacuum truck and
transport the sewage to the Plant for treatment.
During the spill, all efforts will be made to
immediately disinf eet the area. After the spill is
contained and cleaned up, the entire area will be
disinfected with either hypochlorite chlorine (NTH)
or hydrated lime.
4. He will continue to televise and clean lines as we
have in the past and complete point and line repairs
as a high priority.
Ne trust this information is satisfactory and will prove an
effective method of dealing with future sewage collection
spills until our long term capital improvements are
corstrueted.
CITY OF
/ltla.rtie b~utelc - ~loaida
uwsANOniiA uni
...
ATIAwnC aucx, nnaa>, l231J ~3lI
~_ _.
.. TELF)w(INE I1H1 uus,w
~~ LAX If MI 2fF3W
September 15, 1995 D~~~
Ms. Kristen Smeltzer, P.E.
Domestic Waste Engineer
Dept. of Environmental Protection
Northeast District
7825 Baymeadows Way, Suite 8200
Jacksonville, FL 32256-7590
Dear Ms. Smeltzer:
We are transmitting our interim and long term plan for your
review as requested during the 9/8/95 meeting held at your
office. Ne trust that both plans demonstrate our continued
commitment to address and reduce our infiltration and inflow
problems.
If you have any questions or comments please call me at 247-
5834. We appreciate the apicit of cooperation we encountered
during our recent meeting.
sincerely,
Robert S. Kosoy, P.E.
Director of Public Works
cc: Ernie Frey, DEP, Director of N.E. District
Jerry Ouens, DEP, Adminstrator of Nater Facility,
Northeast District
Mayor Lyman Pletcher
City Commission Members
~~/Kim D. Leinbach/City Manager
Jim Jarboe/Deputy City Manager
Tim N. Townsend/Plant Division Director
FILE: AB-WWTP
AB-DEP
CITY OF
~artie ~iatk - ~letida
ew scwnotE at>Aa
~__.___.---- -_.._--- A71.A.ttM aEant. FLOROH R2JSSU5
TF~.Frttovt; awi rhnw
_ ~F l , FAx Oltl SfF9tl
Horambk Mayor and Cey Cortanissbn Members
Atlantic Beach, Fbrida
Dear Mayor and City Cotmrtission Members:
As 1 reported to you at the last regular city cotttrnission meeting, the City had met with the
Departrtrttt of Envnorttremal Protection persorutel to discuss the recent probkmts we've
experienced with corm water surcharging sewer fires. Please recatl, an agreetrmt had been
reached that the city would prepare a tttetromtdum of urderstard'mg where'vt we would depict
steps to be taken on the vaerun basis for sbm7ar flooding probkrre vt the future abrtg with
Proposed, pennattena solutioas through capital fittartcing.
Please find encbsed the suggested document for resolving this matter w@h DEP. Yota
acquiescerce std coreurrert« with the two-phaao plan is easemial atd a comttdttnem needed by
tliia state agettry. Accord'agly, you ate asked to forrtdlly approve the plan for submittal as soon
as possible.
If you have airy qutxtions or desire additionalvtforrretbq Pie do trot hedtate to comae[ rrc.
Sincere J,
Ktm D. Lettthaeh
City Manager
cc: Deputy City Manager
Public Works Dvector
Utility Plain Division Daxtor
_ ~~_~
.~~.i p•Ea c'C asy.~ b+ca4lasy 'y~i.05-i1 i`:i
0 ti~l P, i'+ 1.
JAL
llit l.afe vilk its eskbits mataiot the ee0re speemmt hetwemtle pcties. No
tevidaas of the Late thatl he vdid aaleu tntde is +rriuel ~ dPrd by sa rtthairy o[I.enm
and m ttahoriud t4ea o[I.aue. No pomiu,+ wamory or rovaaY net iodtded
in mit l.tnehn6mait tetiedmby enhtr party. Fish prry ha tdiedmim owner esmieas;m
of this Late. t6c comad o[hia own ndvifora od the tnmMiu, repcc~u and cove~h in
the l.aa ihclf. Ile fiiltae oc taR~l oleOhu ptttly b Wpect the 1~a or ImproMmee; b
rad the I.euc a other daetmtau or b obtaitf Opt err edlc advice n:kvaR b this tremu:OOn
empNa-weivet of taY ~1~. enmatiaa a chin that milk hive beta baud m meb coding.
ittapectioa or advice.
owNFFnanTw.s
pcs wrrw.s
ns
res drll he.ahia+to ~K..o°'w"'u~'.m`° QWOC ~'
,euole a pvotnulWa Mme ~ata~. P '° ~~°° ~r.u thox
D
~~ p(~paCaaf or olha mdd~t~~to«atdb"b'"~~the site alun6 vri1hpC5.
dod ~.~„dy affixt do
provided dtt o w~ ~ [ulna ~ a~~0°a
of PCB's ao4aaoa oa ~ eO~°~ °f PCBs ttac»m°L aam~
i.
the valid'gy ~ioea~°O o[the I.me Thdlbe martoded and ~
dK law of the Sucre ~
Shwid ary PR a A°~°0u of din l.r•aa be hdd invalid hl a~ of body of
COmp~yf jvcndiedau, it shall ml ~ a OQmiulfa da: ~derottlc I,eaae, and dte povidaas
heteo(sb.ll be daemedswabk.
OM'- Ny''IITIALS
_, .r.:.~IBG:E~ e~~ ~36i: :b16iy^: SV sf:.N ~:: .'..Ti ~_- .1. ~?
N MC _`_'1 Y
!FO iYiu
/~. gosP Owtac io[umed m the etmnt suds of alt tqu~meas and fie9t~'+a
oxd io Imee's opesatwn the kved pe>maa• ~ .
9. Nol tmdtfy a imtall stew C4mpment a matt fitqumoy ehaoea tmthout fmt
OOCfyt>l<IhC Dwx[ and ahWUm{ ~ppm~6 aPPot''~
G At the time oftti lsnalpoyoaed medi5utionainsnllat;on ofnea
~P~°t ~ 1>n»~ ~, ~, pe ngttitd ro pwidc Lwwr sith ctatom iefosmo6on
ot~e I.euee's op~smoe. ~W.6tt not Iimitrd to, a IiM o[I.astx's atm~
ip{nsmauoo P~ tO ~e hn~ht of sll Rortuo wd totem, Pm ~ ~ ~ er m be
uxd hY Ltusec.
D, Nm ~eaithtbe openoas afoWer WahO Ofthe I.taor at de sue, or
any ocher coa>+~ m the empghial acs of the {,mor, and'm the ermt imerftaaoe
otsms, h shall 6e petotmed thn the itrtafnmce Ite Its watt is Lmee's opaauom tadm ].tae
shall d®onshaY m t!r a~tdactioo of t.owr thw urL'u oot IW me
OWNER QlfiIALS
PC:S aJCIIA[.6
t
F=r :~FLL iGLS EIS 1~6E~ iJa~exc/i fyfa. Ja-a: Le'Ji t_as i. s- ]s
C. gym, teems eodlm trcrvsots ofPC5um6~~fineod
egtesl to dt kaxd premimr tdrll do >a R their own risk and f.ceetx>I~ od be 6cld tespoavbk
fm the eoeditloo of the seau~
1 4~
blemioe of refdetree in this Iute of>oY 1> remedy dull not P~ Boor
from rry oche! remedy io 4wor in equity.
3.
I[the iomlledaa of the egoipmee0. tower a soleaoe oCPCB aesrs imafermee m
otherjoiet wwt oCILe cemmw~ed dta m tom' otlrr oamm>/mm~otw ria within itie
geo fnphial mn of Owtrt, PCS sgten b etimiosfe mid ice. '[tie ie>p~ of i'C$ will
utilix ~e Imnt store of the ~ sod>MII urea food apoeale6 preraas b sll reyvu.
InsWledoa opamoe+eovacd by 16is Leese eheL Sx toedoebd so m tnt m cmrsc ieevfarnoe m
radio ekcn®cegoipmeet oOmtedMothtxjoiot etas mthe rim. is the eventthe [.eewe doa sm
conem sediteerfmaxta he motion Owots within tweotY-~Rd)homs ofaoY6vtioob
PCS M Owner. PCS tdWl t®iotee trm~dseiooe of the mmkrk6 ssooo ioenwdiemY tm41 soeh
time t!W the iodufectstQ ie oooeeted.
oweme wmwt-s
PCf ItiCilAfS
6
_. ~._.. ._.. ...o a..
9 ~: P. 1
gaol :^w:~ eo,xs a r...e+ p, ~_
sw. ~rEa ~~ IK
h is falhc e~ and epee ~ ~~~~ adthe
p~tYt eld ~ Lam del' dd rm+~dcadi~' don
~ st ~ ~w~ def ynch d eY ~m~r' °00m°0°~
I.s~
Bo le{ a }4S V etsd~ mlhe P~ of the 1~.
~~~' res m•f b"~paOd')'Od q°""daelwd
..~-,~.
o,,,,ar>~t~°
odamea a awl w~"°°°'°.u ~
A ~sbl6e lad pm*~
sad
H. ~;yAsaca disLaa'}C9 id trM ie~alssme w.e+~fa
ye spa ~Hbe tiaid m fu me b a~~
~Dd d Keeaa ds )we Pte`
dLar^i ~ fidim'
~YdPC7R~yp pr re¢eos nd ~'+°' '_~i
ONf1E1IN[[IA),4
ry~ 4~'
f y3..~.~. .~'.h ~ .
V.1~ :~
penuRa b ~ teemybk tnedAiaa within fhe eiory (90) days fttan yid deshocdao, thta I.aete
1tW m be mOtled b Ceded rid Isaee, but I.esre ~ dot be o6lipted b pry Rat fa thr paiad
dtec~ which the pemirs arm 6eio{ Rneaed b yid teamYbk medma4 ttid provided, Mher,
thr ahoaW (avee be able b tre epat6m o(1>r ppnisa far the ptepow of thin Lase datioQ
sect t®e y the o ats heiq tytasd m Dec trijiael aoed0ieo try Lem, thm eadm thr ever
Laeee dtLL W7 ttat for ter petiaa of ~e pamisa 6eBy m utrdm peopatioe b the Rr br the
Come derised pNeisa, atedf teat b 6e pared ae the Ere of xprte ftrtyc.
J. Atla~9 Yse.. (a the tvmt of etry poaeedrp by eiimv the [scree a the I.essoe
to elate the ttaw sad pwisiom of thin Isar, whethc a twt and is ieritred is eamecdoa
therewith, the Im'ei~i peel u eeY mrL mil a pocae6up $e0 ht eatitiedto a teraaehie wm
r d fat attorney's fm mCylad m cam0ition Shrewish and eR rha Rleeed web is eddiuae b
sll telidpN[d a nsarded is eay mcL rtit apoaeedios.
1C. AIeYvata[mteie !f [.are tdtaU aGodm the demised pttmiaa, thh
I.ere ~ thtaetyae ®edWdl. at the optiwofthe I.wa, IetmiYle aed Ism ayy teesaa
apse add pesise Md OeCOpl aG yme aod..."•~^+• eel tyyy afI.easee 6eretrdc atoll aaae
and teerNte.
OR'NFJI QdTUf,$
PCB IIdt77AI.S
~t_
G. Aptt~aalaiistl. It v speed that Ov+tte at all rtawoabk time sIW{ have aaecs
m all pvu of said ptamua for the pmpme of i¢ryatiat m mstse mmpliaou vrit6 the aetmc o[thu
late sod local. Base and fedeal lath
B. !M~ IL is agmdthsa, opoe defaWt ie the peymet6 oftatas hertio spccificd, oc
io the perfomarce of say coodieoo ar apsemem by PC3 hammquitd b be pesfatmed, PCS will
[more aL aquiptoeot Lam O+wer's ptopaty within ddrty (y%dYi t<PCS don rot [move iu
egWpmmt n Crorldad thtasht, Otroc uV' a tddition m aey othti tmedy Owttc onY hare,
witMm ooliu of dtmmd. [more all petsaos and ptopaq and m svt6 rase OweC shall
eet M te>pDOtf31e foe the s~Y Of psopesty A [moved sad ~$ hereby espsesdy tvatvea a%~
W claims for br or dmge m R~7 or person [moves by Osvoer tmdce fit ptwision.
Owaa ahw, in ere of defwh by I'CS iepaymm ofptrbo<•mmoe ofthu apesmet4 haaedu, mn'
by wtmra Douce, dseLte this Lme Puft>ted and «corer eaey a dattdoer, and ie soch cvge
tJweet shall trtaio al! sdwoce ncatab paid r 6gmdred datwEta. and hs addition dWI M eodtlrd m
aU WoP~Y d~C
L . It u ttttdetstood and speed by tad 6etweea the Lessee
and the I.tver, that thotdd Poc pttsooea the subject of this I.wse be drrtoyad drama the [eon of
this Lear a arL ao canna trot the same etasuot be pie imo tesodabk rotditiao by I<aor m ler
than omety (90) days, dtm addm Itut e++e eithtx pM1y sMll Mrs the rt~ m the telun of au
advance uattsed teaal; ptvvidad. Mtttw, that should Lescor M abk m seslote tM
09VbffR RiR1ALdt
PC3INITIALS
....._ . ar_~ ~...si.~.:sw .tv~.
C5b' :M]IL SL%ES ESC tSa6A ?9iE=wle lJf ~!] Jf6.V'='_! ....i t_': i. A8: 15
~~~_1 A L.li~' a+e~fJme trtm O! rou Gis~ Et.O sMtl au III nmo keep aid
~pmoexa fl'R fOd Cleat f1Y11m~if iN>1~ -.~y~Wlu~~~Y~ly~l~9y~~SR
~~ Itm+m ~ YRV ~ihe peemtr+ WtYW Yl ~ Imes ~ thn {i!W V~ ~.
PCS ~ ~ me OMtta tery ~ p° ~C pmmtms WVe1ed by the 1.•.v • e004 dmo~Ieo
tesponribi6ty~
E Itu~• In the cveat three is filed syafmt the pC3 mY imdvmcY a b~luvpttY
proaediop node cry ehepterdths NetimJ Babepc) Ad, a thm the TCS u deelmed a
hmWtpt, cod me bduupt a ittwlvtat PCS mskn soy ssd~mmt fa the betsfrt dsey aediton.
then the Owoc, rein ePbe4 ~Y chum and tamiram thu tale cod dm~d the nneoder d
posemim to I.e:sor-
P. lis.ttL2aadra- PCS vn7l nsa the sbwe desmbed pemise ardy faommiCrioe
acGtiun teutto{ b PCS opeauoss trod PAY btrmen, the hemae4 dtaices m
gkcs, tmd tlttt PCS grill trot ttse>adptrmise~ a oy ~ mnwC 8r~' oOa Pupae
who0cvc, a fee ay tahwfd papos, cod ~ P'CS will o0t CCedeeG tme pmortlo fie Ceedeeld
thetea oY m,lanlid a butitteq ibm PCS ~ t all times io the ttx dried pttmtises
mmplr .rith sL etry, wotY. s! mid fedtad acts. adiaaco, ttda cod
owNOe vutw.s
Pcsnarn~ls
°N' :4:~ K..ES E`C 4ESi - - y?5 ._. ¢.-._ __._. 1. i. ~._-. 1g
fro. . iEP OOIO SIC a+. + .. .i+~-
A, ~¢. lbe TC3 toetuse tad ~f to proms eed Itap m twcc durin6
the tadte tem dtYis 1Raa .k PCS tide eat mdeapwe, F~ b~' ~ PeP~' d~
inweeaae miemifYat o~ta eed PCS tpse IitL>;t3 by tmttt d°1~9 m a det+h dlhvd
pesos( is tle meimr ~p dFho )l~odtrd iEaol~d (1300.000.00) DOid.Atl~ fat
to awe Dtaaa Oae 1(~m g1,000,000D0) TMy' '1f far qu'etto two ac mon penooS ~
Oee Hrdied TLw>rd (1100,000.00) <fOLLAM fordewp m AaMRY ^~6 oe °f e03
eceidtM aaetYl4 a a tine le daeied Pie ~ etl lotde6smee edjetm rLcte~O
eed/et utduetttatttutYaswNL. AtauStO tr et93 deid~meoe potiey thYlbc
ddiwed m tide [sor tad and Paliry tWl be noe~ceocdt6k mul l.ntar shell Lavc eeari.ed
(Litt)' (JO) dqe teliee deeers0etim by a mtuoes te~eaF ~olral ibe CItF of AOendC
HaatL (Call k trod u ~ admlaad :enedn the teYel ib iedabl maY>PPQ'
R .All PafaaY PaPe9'd°ylvied °`dmmptlaa
.Ltltaew is the dead ptauset the0 be et I!c FCf eok t6h. eedthe Owm (hell oaLe 1ie61e
for tq deep dts b a Iwt aL meL pntad PayettT, tefEe demep atloxi tu0iwed by the
bw®es a o'ceitea• doe FCf teleie{ ftam ~ en or t+t'Wtt dtCS- .
C. /~ AO eipsdtafteoecm be seed bFibs7eee iq ae mtaeoeped to.the
karcd pmlts toeby tiPOe1~ b7~ )'°~ I° ~'
OMNFA RIITIAI.S
PCS fGII21AI3
=?R~ ~•GIL WT_9 ETC Gbca ~_Jb2S:'fi 3+N.CSeI 3' > • ._ .,.- lC
rArucrArai Accisssuaiscrcormmoxs
rAnACw+ra: orffixs~enn=avs
rASACxAres nrrcRrrnxxccw~raore~xusExs
rAnACw~rgs nrR~wrn+crot.sssixls
eowMexr
rAw.cs:Arx s xvi.rs AND pECm,Anoxs
rAQAGRAIHf VAI.mI[V ANDp~RrY~[AnOx
PARAGRAlH7 QNALID17Y Or rAA780r I.EA9!
rARAGiArfiP FNraE ACRS~R!'iT
OWxat Oi1T1A15
PCS QJI'f1AIS
ATl'ACffi~r "C
pppl[IOlIAi.lAOylSlOp9 Oi FCS BffL ACB6TMEP>i'
7ABLY OF COM>Q'1'1'[8
IABAGBAP81 • GQ~BA41•RON1510!(8 O! I.YASE
1
A.
B, LlJttlb Nr iafrn~Mie+17-•--^--"""-'
1
D, MesL~ieY
E ITT
-~
F. Uwd
_~
G. Ace~~
>i Dd~ -~
i Wrarbl~'r 3
_I
7. Q~L
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:: M~ D1Cf1ALSD7CIlA18
G=JM :yL BLiES e:~ a[6Ei .v .p A '_ -...
^-~s'i.s1RU~EYrvRER.REDEY.
' ATTACHMENT"B'.
~rr"iMLM
MVEM r Y
r
TM SHORT FORM LEASE
r~.~rTi ^'
•-
MORESS~R]ai m
Slit 2 a_a .rn. n. (vC$506 LEASE)
32207
rn 9ron GRm ui...rfEERC,t. M . raY w TW vn .avW M M+arv~ KS
Sa'.»w ava 19~.L~Eawvr ~: Df ALtantl ypQy~pnW1
.%RCS GMVlCO. LG. • C.la.Er. enr07uaraEG CPGS3. Er Wr rtl aE+ppn1 a MYtl:
av .rvpvv.C Mr.~n W :arvsE Owmr na.y Nnr ro KE . cwWl +/a miuM .1
569 lit* 8t__.. _ cqa Atla H Beadl
ca,aY a'Uwel slr.d ^larida ,.irn E+prrryro+lain:c~
a w[+.aN SEV.wra'~'arlre nvm..vn En:. a raurl nrw.aXband+.a.am
r.ro.+a maax wr.Gnvr vraeEE, r u mrG s.ciuyaEC,eunm. Gcs 8r uE...
T. r+v a aEa w .~moe:ErE IrrEr h rarvu, a • rmi d M (9 Y.IYG ~R.b9
a., li 95 nrN tl:. 4 v4.d n rPE (il aNbW M f6) My r+nEm
am h Gca
M WRNESt WMFgEOG,eW riau M+raaM w dM1Fam uwralM E.IEna Yrr
rm.m...mE~.
Sgre:r n. y.rv dM wTxGr'
.ra.ure tt+o+OYn
.~•.ua ttValaYq
!aYl wY ab~ VPfI
slarE OG iTt>oma
COIAattO< DOTAL
Tt. faeeG'n:llrJna. M rb'CMMUT
r dnMYiat
~~
Ly®xl ?. Pletcher, Mayor
~~
tYUCaeo Riegr Clay Clere
(eEAL)
Addraes= 800 Ssim19 Wad
AtlntRic 1•Ctl. r F1z. 32133
'rC3:'GCS RawECO. LP.. a e.r.EY. rwE rm++nG
IO:.nml:rnm rraHr
YIaYrE q~pEp--&Ila a f10iiYa
p.rwrEy bon b ma a ~.E OrEaE'+E
ar cun~.ron ne`r' VvuE•TypEEV Ss.M Mr..a raEryi
tana+rlm wrr.
sole a1~3,OR~
caa.*. or 40y11i.
-~GC:.oaie ~ttrnv..r.,sw1.~.EEawa m.w,erd~_. n9L h
d GCS IRrlCD. LG. • Dvwre r+.G GrM1'.~en. T ealGE d M Gtlnraw. 11YSIIG n .O:a Mnv'q' Nrn m ni. w M
~mcr rna+Errm.
rm.v.Gr ra„
W c:nr..rv: apiir
mGnrr.mu.aoraac
E:arY RlaEC-EU. a row
IGM1aa1. iryr v 9sGm.E rwrr. a 11oYra7
carmoen wnErr
N4
:MIYIl Yrn..o.0
aea@ i]2B aM 111m fMV. C.i t~]la-A-A
t.r•aaern. l le- ? 312117
i
OVMEA WITIaI.R i
VDS ~rTD1L5
G{giaW YlraS: JI
Oet!
CITE OP ATNNI'IC HEACR
r=.r :rr~_ sa.t~ e,_ a>:a _.,._.__,. ~r_<.~,~_~ ..... s.. ~ ... • is
. ATTACHMENT"A"
PCS SITE AGREEMENT
SITE DESCRIPTION
~ gyp; ,~woz
~~ CaNya~' -~~-51pa F1 ds
y,Y ye„m„nar~a -'- c Hesel
porilm d fiovrze~! IM 5~ gdcilm 17 7bYnshi 2 ~h•
~MypMae
~ t p~.al Florldd. dka 469 llt Street At1• !ic Hedch Fla.
s~Ta+oFS~ ~jyKS1DE_On•
I~
i~
oemF.niwT~'as
GCS rdruu.6
~~Eµyylp;,w6v~wndenM uluti7
_ - 1--
Fc i~ :•»:E E.. co E:_ .F. e-. rVJ OI I LL LL/S.I V. ~ ., ~ 2I yrlC W: ~~_ •~: ~,- I
r~~
ORW .YM N.r Y.4A.Y oYr Y PGt pPIMECO.IP...OY\\Ye
r.nYC >at^•4.-0 {~c5.1' ~ U. (Ya.Y4 YT6
'rrcY ~Epr,w.l.r/YII ~-.Yrr.IMdYrM
t P... pr~pM Cw'W.od Mp®'^Y// 1Y1
. m evugr..na Yr. MO•.daM~~SY1Y
G cuKn9.» ~E y pycYnN Y nY. aYY1 •w1Vf'M
Q Bs3ry •RYIw' IP4.
~'irY.Y.rtY MYf PCS q.GY'
MN
IZ.1 SLY'IPY.O b vOY NY Y ~r.tC1
.Y.vM. A. ~ eyy a mrwcV.s..
- Y. rc.nrU1 .IrM M ff•~ Y1Y..n N m N YvP"IS.'^
IY.nMS br W W!LYf ^!rY aYLW
~r e.w..wlq PG3..p,/uaMreY erM"° wYlpY.r~ isryn.om
i nnY a n. AI r..r a.at+Yq °~
:YY d PCS leawtwteYr~f Oo'1'
1 MEM YW Y LN WttY.f w tlwrrO e.dr~"ewr N CYIVIY^G^^Y•
G...'CTrd~Y•w'.r.tMwa' WYNMlY1! Ni.r YY. ems. M
urTr-M.rt d.I.YeYM tl?\ ~rn _`_. Ka Qrt~e.eMl
eYeY YM^n°°'. .
yr.E M N Y.YY nrt
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t1.YWIBOOYt d~rY, n\c.Y IcY.maY•' fir.
M YM MYW. fnuanLM.CFe~f Ybrtl
rlrt Y AYfYf! Y PYaM... rOtlPCS'V~G ~ Ar~(t w'.r .M .~
IYY n YLI I.I n YYeYan f Ya
Ys.YPP w N.i1. n.leMrorl d Yry ~'~
t1....,... ~FOYt .rtl Pe.e/Nr lloreW
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w ~K4 .ItY YIrM m W WY
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t• tOgTgYatr~AS
neotssMNtex :.'~`v:ilo Tdsr E4+^'r"~Y VY+am Pt91or rw
t ELTeMtIaY dN YieY wm a Pp 9'+Y p\.rr ran
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a N r\n _mrt YT. a F.ISw. ~Ymnrc.
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r.p f rc..+.+Yw.^^ ^4"r^0. r r.Y...VYr...onnY~~4w~.
lu ry ~[.a+'9 \rw YMmT PCS rMIN Ywe
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wNw. nron.oiN arcs. ro\wcr. er~awlp~e"rb n/e.~
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n rnbN.~
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tNN.a.MNe.rC'q
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t. a oqv:>+slw. Yur~w r.Yr rye Yr n~P>
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amr. JN L.rIT wanerocwr erY\I..erurC.O u.SY.EPw.o
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resew Wr L.o/Y i PLa cr.q YYYY rrY4YY. P.rrrllY.lutM..
rgYee Iqn Y./
c• mY bwo.Y.IcYrtrM. ~ hwn nrr MI w7 baw+Y
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rrr ~nr.+Y~re.a10wn.YVVYras ~n
d T+e w.Yaa oM1mYI b w Me ee. y..nt/t > t ~Cms~
aY.my,r Nle roc wlbYb w N
~teal~+~~ Yn vW ee
YnIY,Oen r p..PYt
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•a.rs w orr.
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.ranlf'...I YN [VrY
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!N MYr~EN DYY~ -~
Oe~
CITY OF ATLANTIC BEACH
By:
Lyban T. Pletcher. Nayor
BFL City Clerk
NaOre~n Ring.
(SEAL)
Addreat: AOOantlcaech.RaFla- 32233
OW:- '
WrN4m:
m J-
lu ~ ~-
..., wE w+~w.o rw.+.....a..o.r.i
PGt~ PL9 PNYtCO.LE.tDP.+Y. biY Yro'W~P
B~ f-r~_1
wmn..c b!."
p~
w..t.MR.Y~O.a.Mtr-~ ;15Mr.uM
Js.
..+fixtt oDxal ESnq Uu Pma ~ P Yluea3a:Yh:Y
ccntrtt. M:U Coatmt th 1 m6 bf
STAFF REPORT
AGENDA ITEM: Proposed Leave Agreearem betwan The City of Atlamic Bcch
and PCS for locating amemtav at the Wattt Plain No. 1 Water
Tower
SUBMITTED BY: Kim D. I.tinbech, City Manager ~~ ,
DATE: September 19, 1995
BACKGROUND:
We have ban m continual nt«,„a.:.,n vvrt6 reprexmatives of PCS for the ptupox of proposbrg a
kax agramem between the Crty of Atlamic Beach and this Corporation for the location of
cellular antermat at our Water Tower Site No. 1.
Basically, a variety of issues have beeo examined and resolved and inckrda the review and
corxmrence by the City Attorney m terror of the kgality of the proposal to lax. We Seel that we
have adequate proration and safeguards for the City of Atlamic Bach if'you decide to runhoriu
this lean. The only gtrestion 1 have beard expressed krvoh¢s the term of the lean and this is a
policy decision you'h have to make. If the othtt areas of the lase are sazivfactory, You may warn
ro otftt a shorter duration far the leave and lave h up to PCS whethtt to agra to the same or
not. Represeraative w81 be in atterdartce at the Commission meeting to answer any gtrestbrrv or
provide additional inforrttazion.
As a rtatttt of mforrrmtion, plax be advised that both the ci[ies of Nepture Beach and
Jacksonville Beach have approved s'vm'ler leaves with PCS.
RECOMMENDATION:
Approval of the lease u proposed wah the qualifratiore rated above.
ATTACHMENTS:
Proposed [.eax ,
REVIEWED BY CITY MANAGER:
AGENDA ITEM NO. ~~
~SEF-IS-93 TuE 13:36 HICN~iEL DUNLhP 341 6E6E v. 02
~- l 1-q5
~o-.~N~12- ~Pan.lL
~Cl"~ V.IA~L WMPA/L-~~
f. \.~v 5N~ NGl,~ch
aa~ ~.~b 25a0~~c ~0. bD~r~ = ~`IOCb
S/uiNc,t~s 280o x Z.Sc~~ ° r5~
Y1rJ~hu~Co _ 2800' k o•~bf = I IZQ
910717
2. C~ ~~rx 5T'uuo
d cµu ~ 28os~*
Ga ~n,~M a 06 by "
Pa - ter- 2800 h~ ~
3, ~,rrNet~i ~xuccA
~ G Nt t1 'L80 Sy' +~~ 32Q
E f0,ar~~ 3~ 5,~ x 3S~
211 ~h/~ ~ [~~ ~
'LI~(fl~ :: -L'1'L
~,1~015~=_-___I Z° ~
~q~2
~~~
s l3`8
~~ lo,3Za
L
1
wnvDOw SCHEDULE:
Provide ahamativ~ Cut Dedtede~ (Alternative 2) to wbalitub Kinco IB-I Aluminwn
windows, White Fidalt of littld bdoty, replacir~ Pella Proline Specifir~tioa
Muk Size MQ/Cat ta. Type Claat~ Naa
B. 3'1`x6'0' Kisco 26 SH 9/16' tsmpercd
C. 2'2 1/2' x 2'2' Kirxw 1/2 12 SH 9/16' DSB
b. 3'1'x 2'2• Kinco 22 SH 9/16•DSB
END
~._ ..~ ••.,n~nr 3t! L3f3
Ag IYPICAi. W,L r ! )
I) From dab to grade ~n4 nde 1M3
~g•O.C. ~o ~~ reinforcancm and grout sold at
3) Dd eueu ~ ~ //Provide I1z12 vinyl tW u pep$ed in aeetion 09666
bate //Provide g• vbyl bans (~ tos Profde).See Sation 04663.
A9 RF_F_ f FrTCr) rr.. s,~
I) Ddete 2) 2x2 lQttvity kxrvart.
2) Delue attic tiro.
Mt Hyw~~~Pt,Alq
I~ 0. hood and rested roof Bathing
2) Dslae attic fine
M2 SI7P FLEC7ktrsrr .e.-...-_---
I) Itan NS double check vahro: Not b m
ntraa, by Owner.
EI BLECTRS
t) Provide Cott Addittoa (Alternate 3) to provide $'
dnwinpt ahsa A•l, bihtt'tg 8xturu u indicated on the
PI p~B~IStPl„~,
I) Delete PS'tink (ors cultured ttrrble ~~~ basin o dual to Empire Marble Inc. with
integral owl hvuory.
2) Item MS check valve; Ntn in contract, by Owner.
DOOR SCHEDULE:
A. Provide Cett Dedaetlos (Alternative 1) to wbttiNte the folbwing doors:
Merle Siu
l) $3ro• z R_~•. ~ ,r,. Wd/GI Noti',g
14) Prlurdware4-~ dwtta with top hinge /Delete alum roll up door and related latch
Delete roll up dowtl~ yl ' Hinges: 3 )/12"x31 /2.2 pair rengveable pin.
8. Modify the fopowingdoor /flame:
2&3) Provide 1/2"x10• Bjrch ph, 7'rantom at head to notch T•6' window ht. ImerioNE,teriur
(Paint). See Shea gA•7. Provide IN• tempued glating q doors.
Cont....
c.~
2,
09663 Vinyl Tile Flooring -12x12 Vmyl Composition Tile (Delete Shat Vinyl Flooring)
1 0] (A) Prodde 12'x12' viral composition tile. and acceuoriu shown on Drawings anA
spedfied.
2.01 !E7 Mind Inss a• no toe avlG kl l g gr-gyr I' by Ar+n•trong~r,lpyoved mual
DIVISION 10 - SPECIALTIES
10420 Cut Maal Plaques -Delete Stclion Entirely
DIVISION 11- EQURMENT
11432 Domestic Appliances
4.01 (A) Stdttdule
1,2 and 3 not in wntraa.
DIVISION If • ELECTRICAL
16000 6.2 Sewriry Syaem
Security System Not in Comnu, Ey Owner.
HbNgq H~H•1•H~NtH Uq U~••~NMH~ ••~•~HH~~~HU••M~~~~t•
REV/S10NS TO TIlE DRAWDVCS (Dated 27 JULY S~
A2 FOUNDATION PIrW
1)Detail 1/A2 //Provide IMS vertical rdnforcemem attd grout solid at 48" O.C.
A3 II.40R PLAN
1)Provide iammated ptaak cabinct tops with opsa Pty shelving base cabinu.
2) Ddste 10• slide in range//provide 701/4• opening for tbture slide in range.
3) Delete rneta112`xli• plaque (2x2 frame to remain u specified)
4) Deide two B' whdowa on North and South sides of game room u Chown on the
drawirt8.
3) Delue all 14•x36' fixed transoms fiom window 71'.
AS F-Nr_RYELEVATION(gs~C,'t~,
1) Door kl Alternau: Pr 3716'8"xl 3/4' NORD k 1760 or approval egwl,
_ See Doan Schedule (Page 3) for Alternative kl.
2) Delde t:alt iron plaque, 2x wood franc to rerruin.
7) Add wood awning for dcgil shut _
A7 AUrt DIN • C 1`TfON A A i n n
ir4TFRiOR RtFVAT70NSD& -
A Delue 3'-0' txramic rile wainscot// Provde 3 !!2" rile base, su Sation 09710
2) Delete wood base and provide 4" vinyl bau. Sa Stxxion 09663.
3) 33' windows relocated.
IFftFRIOR EL£VATIO?IC A B C
I) Provide laminated plutie cabinet tops wi(~t opm ply shelving base cabinets.
DONNER PARK COMMUNITY CENTER
ADDENDUM NO. ONE
DRAI*I' f/17/fS
REVISIONS TO Tffi SPECIFICATIONS (Deed 27 July 1995)
DMSJON I -GENERAL ACQUIREMENTS
00020 Invivtion to Bid
1.02 (A) Sealed bids will bs rtcieved until 2PDi bcu time on September _ 1995.
00100 lnstntctioro to Bidden
1.14 PMomtartee noel Paympit Bonds : Not Required
DIVISION ~. CONCRETE
03900 Cotterere Teatini
7.01(D) Ddae Totting requircmenta 1. k 2.
DMSION L -WOOD AND PLASTICS
06200 Finish Gtpattry and Millwork
2.03(A) Centigrade 'Corti-last' .q0 CCA prasurc pnxrvativc crated cedar shingles. \0
1 Blue Label li• for 10' revel
2.04 (A) Provide S/4• x ~• PT.~apaced u 1/i• apart. See plan for mitre devils.
06450 Factory Fabricated Gb6tat
1.01 (A) Provide phwie laminae Topa and 4• tplarh ova plywood iQ'~ybla shelf base
uhi~wrv WL h•••e g0' un~ '~ I..tl bf p~yyt=' with 2 a: cablx eh<hes
LIVISION i -DOORS AND WDYDOWS
08212 Bxtetar Wood Donn • See Door Schedule(Page 1) Revisions
08520 AknmmwtJWood Windows • See Window Scheduk(Page 4) for Kittto Aluminum Window
Alternative
1.02 (A) Manufacturer: Pella Proline, KIOfA/AIQ a approved egwl.
1.02 (B) Glaring: sash shall ba Ekfory g4zed with In inch insulating glavng.
1.02 (BI) Alt. Glarini: Aktrninanm sash dull be f-aory glaxcd with 9/16 inch insulating
glaring.
DIVISION ! - FWISBES
093]0 Ctxamie7'de
I.01 (A) Provide quarry floor ~~. ~ bathrtwm acceaforiea u tpecifit:d and shown on
Drawings.
2 01 (A) Vr~plazed Quarry Tde: Mfg. by: Dutde, 6x6 ungtattd quarry rile NIOS Buckskin
or approved equal. 5 1/2' Bw N Q3565 '
AI[ICHAEL DLINLA! AIA
ONE wDEp~~N~'bttlVE SLill'E 7301
JAGiCSONV(LiE; PIORIDA 72202
(9041?.fb1002 - (FA)()13t~3706
Ii septeaWr 19f~
Taesislle
Mt. Kis D. lwinbaeA '
City of Atlantio Beach
B00 6eainols Road
Atlantic Beach, Florid{ ~~231
Re: DoMSr park Coounity Can£If"
update/ 11dd No. OVN
Dear Kim,
Pleaaa revive the enclosed addaMv., aoditied pursuant to staff
input. Please distriyute for cossent sad advise as aeon as
possible. Me Me4 a decision on the nar 814 Date and the
Pertorsanes and peysent eel deletion. Me are at the (re)start gate
and ready when you sre. The revised drarings (partial set) will ha
sent to you today under pparate cover.
s/%u//
Niohael puny'
AiCBITECT
,tic BiuuF
September 20, 1995
Honorable Mayor and
City Conmmssion Members
Atlan[ic Beach, Fbrida
Dear Mayor and City Commission Members
AO lEMISbLL RIwU
AMwTIC arwcll, n.OPnw l22]}Sy<
1 F1FA101f. 11M1 2fR3100
fAx n0112fFr105
As reponed to you at your last regular City Cortanission mtxtulg, covstnlMbn bids for the
proposed Donner Community Cemer were substarmially higher then antleipated. Accordvlgly,
you rejected aU bids and suthoriud rebiddag the work.
Please find encbsed an addendum to the origirel set of spec~rons rrleeting a number of
changes to reduce build'vlg costs. One not rated vlvolves a stucco or equivakm type of exterbr
in lieu of cedar shingles. The cos[ differerce for the leastu expensive exterior amounts to 51.648
according to Architect Michael Dunlap (sa attached).
In that the City Colranissbn has expressed 5varation at rot being able to review this type of
documentatbn prior to bidding, we are requesthlg Your review and approval prior [o the
rebidding. The architect and staff will be available to assist atd answer any gllestiom.
Finally. Commissioner Shaughrlesry requested the matter of bidding projects (ie. the process) be
reviewed by the Commission and hopefidly irtgxoved for all corsxmed. Mrs. Shaugtalessy has
suggested a workshop for this purpose.
Thank you for your consideretlon and please advise if I may be of further service
S" ty,
h~~~
ity Manager
F:ncbsure
r/
• .:
ATLANTIC BEACH OAK HARBOR WATER DISTRIBUYtON SYSTEM DESIGN SERVICES 06!18/95
ADDITION OF REPLACEMENT DESIGN TO SEWER REHABILRATION PLANS
Project No. 50101.00 TIME AND COST SPREADSHEET
GEE 8 JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC.
Man Hour/Labor Rata Pw ScheduN'A•
LABOR COSTS --~.._~. ..._.-_._ --_..__ -__ .__-______..
WORK BREAKDOWN JEC WJP MKJ SD TOTAL TIME
Houdy Rate 565.00 566.00 550.00 526.00 SCNFlkJLE
Review of Existing Water Maps 0 1 0 1 590.00 07ro3/95
Coordinate Additional Survey (3,600') 0 2 0 i 5155.00 07/03/95
Dev¢lop New Survey into New Plans (4) 1 4 32 0 51,945.00 07/17/95
Revise 6dsting Plans, Details (22) 1 17 44 0 53,000.00 07/24/95
Revise New Plans inb 2 Phases 1 2 2 0 5315.00 07!31/95
Revise Cost Estimate 1 4 0 1 5370.00 07(31/95
Revise Bid Fom: 1 2 0 1 5210.00 06/07/95
Additional Specificatlons 1 3 0 2 5330.00 05/07/95
Submit Plans to County Health Dept 2 2 1 1 5375.00 08ro7/95
Client Review and Submithls 2 4 2 i 5555.00 08/07/95
Bidding Phase Services 1 2 1 1 3290.00 08/07/95
Recommendation of Award 1 1 0 1 3175.00 08ro7/95
SUBTOTAL DIRECT LABOR -----
12 -
38 --------
82 --
10
Project Manager (JEC)
Designer (WJP)
Drafter (MKJ)
Secretary (SD)
SUBTOTAL DIRECT LABOR COSTS
REIMBURSABLE COSTS
Mileage
Blue Printing
CADD Plo[Ung
CADD Computer Charges
Copying
Postage
SUBTOTAL REIMBURSABLE COSTS
OuanCry Unit Price
f1,020.00
52,470.00
54.100.00
(250.00
f7,840.00
126 Miles 0.30 537.80
280 sht 0.70 f198.00
28 sht 12.00 5336.00
62 Hr 8.00 5656.00
1000 copy 0.05 550.00
1 Is. 25.00 325.00
TOTAL PROPOSED PRICE TO UPDATE PLANS, SPECIFICATIONS
f1,300.80
sa.llo.eo
i".`
r RECEfVED
JUN 2 11995
pueuc woRK=
June 19, 1985
Robert 5. Kosoy, P.E.
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233-4381
GEE 8 JENSON
E~gmee.s"4ch:ec!s-Pa^~~s ~~_
9+52 POdl~ps Hig",wa. i[e:
iel¢prgFe l3CVI?9?3)~
Fa~1~1~?92 :.-'
Subject: Oak Harbor Sewer System Rritabsilalion
Engirvering Pro(asal for Adding Wrier Line Rsplaesrnant to Project
GdJ Project No. 50-101
Dear Mr. Kosoy: "
Please fuW encbsed, the engineering tee assodated vriN Ne moditi;,alion of the current Oak
Harbor Sewer Rehabililalion plans and specifications to irtdude the rcplecemem of Ors potable
water mains under the scope of work The eROrt to wrnplete dtis work would take apprwdrnataty
one month to finalise. Therefore, upon fnaliration of Your orgoirq fundxt8 a^a^9°1A°f~ for Bus
project, we could be ready to advertise in 30 -:5 v~nth the design work irmrsdiatey srtd vha a aR
prefer to shoAen Nis tinwtabb, ws wind proceed
plans and specifications roady to bid in approsimaley one week aNer the CiIY r°w^'es funding
for Ne work. TM week would atiow preparation of the actual adveAisemem for Bids and
establishment of the eonstniclion timetable.
If you require any additional information or have any questions on Ne sntJosrme, Pb°se contact
me ri our office"
V Nry Yours,
John .Collins, P.E.
PIO ed Manager
JEC:sd
encs
w: Bill Powell
Jim English
~~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Engineering Services To Modify Current Oak
Harbor Sewer Rehabilitation b Specifications
To Include Replacement of Water Mains
SUBMITTED 8Y: Robert S. Rosoy/Director of Public Works Y ~+r
Harry E. McNally/Plant Division Director 7~£~~-.
DATE: Septert~ber 18, 1995
BACRGROUND: Since the City Commission has approved the Oak
Hazbor Water and Sewer Improvements as a project to be
financed in the "Five Year Capital Improvement Plan", we need
to revise the existing plans and specifications for the Oak
Harbor Sewer System Rehabilitation to include adding uat er
line replacement to the project.
The firm of Gee and Jensen has submitted a proposal of
57,840.00 for the direct labor costs and S1,300.60 for the
direct expenses, fcr a total of 59,140.80. The tasks are
outlined in the Time and Cost Spreadsheets and hourly rates
include overhead and profit.
RECOMMENDATION: We recommend approval of the Engineer's
proposal for a not-to-exceed amount of
59,140.80. This should be charged to
Account 2400-4101-533-6300 and refunded by
the proposed financing.
ATTACNHENTS: Engineering Proposal
REVIEWED BY CITY MANAGER: ,_
AGEND ITEM NO.
ATLANTIC BEACH OAK HARBOR WATER DISTRIBUTION SYSTEM DESMaN SERVK;ES 06/16/95
ADDITION OF REPLACEMENT DESIGN TO SEWER REHABILRA77ON PLANS
Project No. 50101.00 11ME AND COST SPREADSHEET
GEE b JENSON ENGINEERS-ARCHRECTS-PLANNERS, INC.
Man Hours/Labor Rats Par ScMdl7la'A'
LABOR COSTS --- -- -- -- ---- -----..
WORK BREAKDOWN JEC WJP MKJ SD TOTAL TIME
Hourly Rata 585.00 565.00 550.00 525.00 SCHEDULE
Review of EzisBng Water Maps 0 7 0 1 590.00 07/03/95
CoordinaW Additional Survey (3,600') 0 2 0 1 5155.00 07/03/95
Develop New Survey Into tsaw Plans (4) 1 4 32 0 51,945.00 07/17/95
Revise Existing Rana, Details (22) 1 11 M 0 53,000.00 07/21!95
Revise Now Rana into 2 Phases 1 2 2 0 (315.00 07/31/95
Revise Coat EsBmab ~ 1 4 0 7 5370.00 07/31(95
Revise Bid Form 1 2 0 1 52b.00 08/07195
Additional Speeifica8ons 1 3 0 2 5330.00 08/07ry5
Submit Rans to Counly Health Dept 2 2 1 1 5375.00 08/07!95
Client Review and Submittals 2 4 2 1 5555.00 OB/07ry5
Bidding Phase Services 7 2 1 1 5290.00 08/07/95
Recommendation of Award 1 1 0 1 5175.00 08/07195
SUBTOTAL DIRECT LASOR 12 38 82 10
Project Manager (JEC)
Designer (WJP)
Drafter (MKJ)
Secretary (SD)
SUBTOTAL DIRECT LABOR COS75
REIMBURSABLE COSTS Ouandry Unit Price
Mileage 128 Miles 0-30
Blue Printing 280 shl 0.70
CADD Plotting 28 aht 12.00
CADD Computer Charges 82 Hr 6.00
Copying 1000 copy 0.05
Postage 1 Is. 25.00
SUBTOTAL REIMBURSABLE COSTS
TOTAL PROPOSED PRICE TO UPDATE PLANS, SPECIFK:A71ON3
57,020.00
sz,47o.00
54.700.00
5250.00
57,Bb.00
537.80
5198.00
5336.00
5658.00
f50.00
525.00
57,300.60
59.1 b.30
_h.J. ~...-. ,
n
June 19, 1995
Robert S. Kosoy, P.E.
City of Atlantic Beach
1200 Santlpiper Lane
Atlantic Beam, FL 32233-4381
RECEIVED
JUN 2 11995
GEE 8 JENSON
Engms.ycmec~spa^-rx i-.
PUBLIC WORKS
9152 rTnlrps N.gnna, 5_'-.
Jacesomrib Fa~.^.a 3f?
teieWgre i3Fisi lii •:
Fay 13W i?o: +: i~
Subject: Oak Harbor Sewer System Rehabilitation
Engineering Prnfwsal for Adding Water Line RepUcenrant to Project
Gd,J Project No. 50-101
Dear Mr. Kosoy:
Phase fmd enclosed, Ne engineering fee associatetl with the rttodification of 8re plRMt Oak
Harbor Sewer Rehabilitation plans arW specifications to include the rcplacemem of the potable
water mains under the scope of work. The eRort to complete this wak would take approxvnatety
one month to finalize. Thersforo, upon finalization of your aWolrt9 furWiq anarpsmanu for this
Project, we could be ready to advertise in 30 - 45 tlaYs a8er notice b proceed. H you would
prefer to shorten this 6metabb, we could Wooeetl with tM tlesipn work immetliatelfr and have all
plans and specifications rowdy to bid in apDrowmatety one week aMr the City receives
for the work. The week would albw preparation of the actual ndvertissmam for Bids and
esbblishment of the construction timetable.
If you require arty atlditional information or have wry questions on the arklowro, phase eoMact
me at our oRrce.
V Wly Yours.
Jbhn .Collins, P.E.
Plo ect Manage
JEC:sd
enes
u: Bilf Powell
Jim English
_..._ __._. .. __._ ,;y,,,,e,;.
~~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Engineering Services To Modify Current Oak
Harbor Sewer Rehabilitation b Specifications
To Include Replacement of Water Mains
SUBMITTED 8Y: Robert S. Kosoy/Director of Public Wosks ~ ~-:it- "
Harry E. McNally/Plant Division Director ~f~.-.
DATE: September 18, 1995
BACKGROUND: Since the City Commission has approved the Oak
Harbor Water and Sewer Improvements as a project to be
financed in the "Five Year Capital Improvement Plan", we need
to revise the existing plans and specifications for the Oak
Harbor Sewer System Rehabilitation to include adding water
line replacement to the project.
The firm of Gee and Jensen has submitted a proposal of
57,840.00 for the direct labor casts and 51,300.80 for Che
direct expenses, for a total of 59,140.80. The tasks are
outlined in the Time and Cost Spreadsheets and hourly rates
include overhead and profit.
RECOMMENDATION: We recommend approval of the Engineer's
proposal for a not-to-exceed amount of
59,140.80. This should be charged to
Account ;400-4101-533-6300 and refunded by
the proposed financing.
ATTACHMENTS: Engineering Proposal
REVIEWED BY CITY MANAGER: V ~_
AGEND ITEM NO. 7 C,
5UI'Pl.EMF'NTAI. AGNI~.k:!11t:.NT :,~ ruin,iv
~n
Page 1 of__L..._
No. -1_
Road No(s). v,.iaaL Federal Aid Project No(s). N/A
Slate Project No(s). -I24f16-9z»
This agreemev evered ino thin day of
of Florida Depanmen of Tr . 19_ by std hgwenlthe Sram
allsporhlion ~DepartmtN~, 8114 racy of Arla li--h
-'Covsxtor', and _y/A
'Surcry', the ssrrle being supplementary to Conran No. -B-86&1
by a1d between the panics aforesaid. dated ~'~N» , 19 99_ for the
convrucrion or improvemen of the road(s) and bridge(s) assigned r11e project vrmber(s) shown above, in
Duval
Couv(yxles) Fonda.
(1) The Deparlmev desves to hereby amerd this collttact to provide for the utereaaed cost to the Ciry for Sweeping.
Also, the Ciry has agreed to assure mauaerotlce of the ditch beginning at Mayport Road, between Saratoga Circle North
and Forrcsnl C'uck SouN, extending South to Atlavic Boulevard at Agrurk Drive. Th-Iis ditch has been cleaned by the
State with the utdersnMilg that it will be routircly mowed and mainuitled by the City.
Tha will be an ircrea: of f2.700.0p per quaver (7 quarter remaining in the covracq or a [oral ircrease of 518,900.110.
Revised Plan Sheet Nos.
r?) The quanitia to be paid for shall be determircd u provided in the Stardard Specification, Edition of ._1991
sheets. ~ The 9~aea EO drtertnated shall be Pad for at the unh prices stated on the attached
i3) his further agreed that Chia srrpplemetaal agreemev shall not al[er or change in arty manner the force std effect of the
original Conrad NO. w-araa ,including arty previous arnerrhrrevalhercto, excep imo(ar
as the same is altered and amettdW by this taglpklnenal agreemev.
i3) The Departtnev and 171e Covrxtor agree that Ne corarx[ tune adjuwnev and sum agreed m in this Supplemeval
Agrecmem consrimte s full and canpkte aatkmela of the marten set forth hertin, including all dvect and ildirect costs for
equipment, manpower, materials, overhead, profs aM delay relating m the isNea set forth m the Supplememal Agreemev.
This sertkmen is Iunted to and applies to a1ry ekims arising ou[ of or on xt:aw of the matters described aM sn forth in Nis
Supplement Agreemev.
Additional Calendar Daya Contract Time:
\et Change in Comracr Amatna this Agreemem:
Recommend Approval:
District Mainterenee Engineer
Accruing ~ Graved ~ Total This Agreemev n
Increase 518.900.Dp Decrease S
Executed By:
Date
Disvic[ Director of Operations Date
Anorney, Deparrmev of Transportation Date
Approved as [o Form a1d Legaluy
Vane and Tide of F}1WA Officul Graving Verbal
Approval for Minor Changes
~ak_Cuaned
Apprrn'al Rcvd.By: / /
~omractor
BY.
Thk
ATTEST
Secretary
Surety
BY
Couversiglled
No Change _
Dale
(SEAL)
Date
-(SEAL) :~>
Date 1-
-.(SEAL)
Date
Date
Residev Florda Agent Dam
urra [n rerrr~7J
vela ur num~ oauneiwr ~ n..ma.K~nn. Poarr awroa
BVPP(FJI~NTAL AGRECSf1.a,N7' axulaw~na
sort
Page 1 of t
No. t
Road No(s). Vvinr+ Federal Aid Projett No(a). N/A
Sate Project Na(s). _ 729Ot~9222
This agretmen ettterW into this day of . 19_ by aM betsv[ar tle Star
of Florida Departmen of Trampottation'Depatntten•, std
•COIICiCtof ald N/A _
'Surety', the ®ne being supplemennry Io Comru[ No. 9-8664
by and between the panin aforesaid, dated r~~ n , 1994_ for the
construction or arrprtrvemev of the road(s) std bridge(s) assigned the project nanber(s) shown above, in
Duval Cour(y)(ies) Florida.
(I) The Deparweat desaea a hereby amend this cortraa a provi~ for the increased cost to the City for Sweeping.
Also, the C'try by agced m asatme ttt of the ditch begimug at Maypon Road, between Suuoga C'ucle North
and Fcnenal Cack Sarh, exorodag Soup m Atlaraic Boulevud u Atptatic Drive. This ditch has been cleared by the
Sntc with [Ire utdermMing thu k will be routircly mowed and mairaircd by the Cirya.
Thu wig be an aer.... of 52,700.00 per gttarar (7 quanm remaining in the contract) or a total ircrcax of SI8,900.00.
Revised Plan Shut Nos. N/A
f?) The quantities to be paid for shall be dnermircd u provided in the Stardard Spttifica[ioru, Edition of t991
. The gnraities so detetmaed shall be paid for at the uni[ prices sated on the anached
sheets.
(3) his further agreed dot thu suppkmerW agrtxmera dull not alto a charge in any manner the force and effttt of the
original Conrxt No.~-8684 ,ueltdug arty previwsamerdnem demo, exceptimofar
as the same u alered std ametded by rhn suppkmerral agreemen.
ri) The Deparmxn and tle Cmtractor agree that the contratt tune adjustmen aM sum agreed to in this Supplemental
Agreemen rormiane a toll aM complete atttlemen of the matted set fertlt htteia, ircltding all direct aM itduttt cons for
cquipmen, manpower. m.h^'t., overhead. profit sad deky rchuiug W fie ianrea as forth u[ the Supplrmerrml Agreemen.
This sevkmaa u Bmaed to and applies b arty cleans uiaing om of v on account of the matters desnbed and an forth in thu
Supplcmen Agreemer.
Additiorul Cakrrdar Days Contract Tone: Accruing _f)_ Graved ~_ Tval This Agreement 0
Net Change in Comact Amur this Agreemer: Ircrease S18,ga0.00 Ottreax f No Clunge _
Exttvted ey:
Recommerd Approval:
District Mairaettutcc Ergmeer Date Coruactor Dak V ~.
BY _(SEAL)
District Dirttlor of Opera[ions Date Tak Date
ATTEST (SEAL) :,o
.4nnrney. Departmev of Transporution Date Secretary Date )=
Approved as [o Form sad Legality
(SEAL)
Surety Date
Name and Tak of FHWA Offeul Graving Verbal
Approval for Minor Changes
~- BY
~~~~~ Date
Apprmal Rcvd.By: I / Countersigtted
Resider Fonda Agee Date
m
ucvrru r. m
SIAIk (L I Il~linA I.iYAti.yFM ~H~ 10.AYfNy{Tf IIIIN
SUPPI.EMENTAr. A<:NE1:h1ENT
Federal Aid Projec[ No(a). N/A
Page 1 of__I____
No. t
Road No(s). tea.
State Project Na(s).
This agreemer erered imo this day of
_ 19-by and betwtat de Stse
of Florida Departmera of Transportatbn 'Drpartmer', and riq of Art,,: ra., u
-'Cotaraaor', and N/A
-'Surety', the same befog sulrpkmermary to Corttnct No. g86S4
_- by std between the parties aforesaid. datM ew.l+... n .19.91 for the
construnion or improvemera of the road(s) aM bridge(s) auigtted the project tamnber(s) shown above. in
Duval Courc(yHks) Florida.
(1) The Departmen desires m hereby ameM this ctmtrac: to provide for the ircreased cost to the Ciry for Sweeping.
Also, the Cay has agrtxd to aratane maitaeouce of the ditch hgmning u Mayport Road, between Saratoga Circle North
and Farranl Clrek South, extending Satnh to Atlank Boukvud u Aquatic Drive. Thin ditch has been ckaned by the
Su[e with the nttderyaMirsg that h will be rominely mowed aM nuirnairsed by the Cit.
The will 6e an htcteax of f2,900.Op per quuter (7 quarters remaining in the cornracp or a ton! increase of SI8,900.00.
Revised Plan Shen Nos.
(2) The quamities m be paid for shyl be determined as provided im the Stardard Specifications, Eduion of twt
. The quanves so detrmined shall be psd for at the unit prices shred on the anached
sheets.
!3) It is fuNsr agreed that dtia taRplattetral agreeaser yell not alter or change in ssry curter the fora aM effect of the
origirol Contact No. tt_aAaA ,~gam,pmpty~~ except'uttofar
as the same is ahered and amemded by this atrypknteraal agreemen.
f4) The Deparonen std the Contractor agree that the contract time adjtumten and sum agrad [o in this Supplemerxal
Agreemen wtarintte a Poll aM complete settkmen of the marten set forth herein. mchdirtg all dices std iodnen cosh for
cquipmer, mar4oa'er, tttaterials, overhead, profit std delay relating b the issue sa forte in the Stgtpkmetval Agreeten.
ibis settkmen a tented b std apphn b any elahns using mat of m on accoun of the nutters descn'bed std set forth m this
Supplemen Agrtxrtten.
Additioml Cakttdu Days Contract T'vne:
flaming _D- Grataed ~_ Tral This Agreemen n
Net Change in Cortract Amount this Agreement:
Recommend Approval:
District Mairenattce Ertgiroer
DIStrICI Director of Operuions
Increase SI8.90Q.00 Darease S No Change
Execttted By:
Date ~orrutor
BY
Date Titk
.4rtnrney, Departmer of Transportuion Date
Approved as to Form std La:galiry
Name and Tuk of FHWA Official tinning Verbal
Approval for Minor Clangs
y]I. C l+..t
Approval Rcvd. By: / (
ATTF,ST _
Secrenry
Surat'
BY
Counersigne6 __
144 kCYlYff
I.INmllnlua
svn
Date
-(SEAL)
Date
-(SEAL) .;,
Date 1-
-.(SEAL)
Date
Resider Florida Agcy Date
arncuorA ~
Date
nATQ rF r W i1~A L,p Vn N1.lYT U' T~A~,]N a1TATl~!fl I qlY A1010tl
SIJPPI.R.MENI'AL A(:Hl:EMF.MI' su'+naunrw
Page 1 of 1
No. t
Road No(s). ~ Federal Aid Project Na(a). nt/A
State Project No(a). -moo
This agrccmem entered into this day of . 19 by atd belwan the Snee
of Florida Departmein of Transportation'Deparomem', artd City r w --^[.
_ •COrIVaClor'. alld N/A
'Bluely', the name being crppkmeinary a Contact No. 99654
by and between dle parties aforaad, dated Gt~q» . 19~ for the
construction or improvement of the road(s) and bridgIXa) aeaigrad the project ratmberp) shown above, in
Duval Count(yXin) Florida.
(I) The Departmem desires m hereby atnerd this comrx-t ro provide for the ircreased cost to the City for Sweeping.
Alto, the City hu agreed a aawrte mainrerona of the ditch begimtittg u Mayport Road, bt:tween Saratoga Circle North
and Ftarrml Ccck South, exterdiog Sant m Atlanic Boulevard u Aquuk Drive. Thu ditch has been cleared by the
State with the urdetatarding that h will be rontinely mowed and maintaircd by the Cit~
This wig be an utcrea« of f2.7fD.OD per quarter (7 quavers remaining in the cmaracQ or a trnal increase off 18.900.0.
Revised PWn Sheet Nos.
12) The quantities to be paid for shall be determircd u provided in the Snndard Specificatkm, Edition of t99t
,The ¢tamties b determirod shall be paid for a[ the unh prices anted on the unched
sheets.
13) !t is further agreed tlta[ this stglpkmemal agreemein shall rat alter or change in arty manrcr the force and effect of the
original Contract No. Ba/5d •hrJWing arty previeusamadrrremathem°'exceptimofar
as the same is altered ant amended by this srrpplerttental agrccmem.
(4) The Department and the Caaractor agree Ihu the corarut time adjusunem and sum agreed to in this Strppkmennl
Agreement coru[t[u[e a full and complete aenlement of the matters eel troth herein, irchding all d'vect and indirect coos for
equipmem, manpower, mueriala, overhead. profit and delay relating to the isstrea am forth N the Stgglememal Agreement.
This settkmem is levied to ant applies m arty claims arising out of or on aeeotrm of the mattem desadxd and sa forth in Nis
Supplemen Agreemem.
Additioml Caktdar Days Contract Time:
tier Change in Contact Amoum this Agreement:
Recommend Approval:
District Maimertarrce Engircer
Distrin Director of Operatans
Acctuittg ~. Grained ~- Tmal This Agreemem 0 -
Ircrease f18.4fp.00 Decrease S
Executed By:
Date ~'omracmr
__ BY
Date Title
Attorney. Departmein of Transportation Date
Approved u to Form and Legality
`:ame and Title of FHWA OffKial Graining Verbal
Appronl for Mlnor Changes
~at~Caaricd
Ay~r~val Rcvd.By: I /
ATTEST
Secretary
Surety
BY
No Change _
Date
-(SEAL)
Date
_(SEAL~ :f,
Date ~•
-(SEAL)
Date
Date
Coumersigrted
Resident Fonda Agr:m Date
aT~~arnr m
nwi ~:.r i wxi~ ~w uviwnaianr.»- raw»vxrnn~.n ~: xu~ sm uiws
SUPPIJ?!1fENTAL A(:11F"N.AfF:N'f n,r+rra~.~~iox
oaa
Page 1 of-~_
No. t
Road No(s). Varinu Federal Aid P[ojec[ No(a).__N[A
State Project No(Q. 729fa4yfrr
This agreemem etaered into this day of . 19 by std between the Stye
of Florida Deparmrent of Tramportuion'Deparunem', aM -Jly M wx.M:. p.,,-t,
'Comaetor', add N/A
.Surety.. the sane being suppkmetayry m Contract No. ~86fl4
by and 6etsveen the parties aforesaid. dated r..m,v,.., » .19.94_ for the
construction or imprtrvemtua of the road(s) and bridge(s) assigrteA the project ember(s) shown above, m
Duvxl Count(y)(ies) Fonda.
(1) The Depazaneot desires m hereby amend this wmact m provide for the ircreaaed cos[ to the Ciry for Sweeping.
Also, the City hu agreed m asavne maitaeroox of the ditch beghmiog u Mayport Rwd, between Suatoga Cirek Noah
and Forrestal Ccck South, eaaerding Savh m AlLotic Battkvard u Aquatic Drives Thin duc6 has been ckaned by ~
State with the ttttderatandiog that 6 wBl be routinely ma~.vM atal maintained by the Ciry.
This svi8 b an ioc[nre of 52,70D.00 per quuter (7 quarters remaining in the comae[) or a tool ircrease of f18,900.00.
Revised Plan Sheet Nos. N/A
(2) TLe tpuntitiea m be paid for shall be determined as provided in the Stattdud Specifwtbm, Edhive of toot
. The qumtitiea so dpamoed shall be paid for u the unit prices noted ve the atrached
sheets.
(3) It u further agreed that this auppkmeanl agreemem sbaR mt alter a change in any manner the force and effx. of the
original Comact No. A-ARILL ~~~,~~,~~~~~
as tM same is altered ad a[neoded by thin attppkmetttal agreemen.
(4) The Deparvaert and the Comsetor agree that the comae[ fime adjttumert std sum agreed m in [his Suppkmenn!
Agreement constiude a full and campkse eettkment of the movers ae[ forth herein, irchdiug W dues and iadireu coma for
equ[pmenl, manpower. ttfarerials, overhead, profit and delay mhtdog m she IMlea Iel forth in the Suppkmemal Agretsnent.
This settkme[a is ImiM n add applies m atry claims arising out of or ve aceeum of the tmtten dexr3ed and set forth m this
Supplemem Agrtement.
AdditiotW CakMU Days Comas T®e: Aamiog . ~ Gntaed -Il- ToW This Agreement n
Net Change in Comas Amottrt this Agreemen: Ircrease 578.90208 Decrease S No Change
Execmed By:
Recommetd Approval:
District Maimeruoce Etegioeer Date actor t3tAL)
Date
Disvic; Dvector of Operatives pate BY
Titk (SEAL)
Dye
ATTFS7 (SEAL) ijs
A«orney. Depufinent of Trattaporta[ion Daft Secretary Date };,
Approved u to Form atad Legalry
(SEAL)
Surety pye
Name and Thle of FNWA OlficW Or[u[liag Verbal
Approval for Minor C6aogn
._ BY
Date fJlKelt Date
Approval Rcvd.By: / / Cot[otersigned
Resident Florida Agee[ Date
~a
m
vc+amr
FLORIDA DEPARTMEI'IT OF TRAPISPORTAT101Y
u u• c. wm
40KL,o. Post Office Box 1089 YCQl4K
_ Lake City, FL 32056-1089
(904)752-3300
August 21, 1995
RECEIVEti
Ciry of Atlantic Brach A'" 2 S 199J
1200 SaMpiper Lane
Atlamic Beach, FL 322334381 PUBLIC WpH~, ;
RE: Cottttact No.:
W.P.I. No.:
State Job No.:
FAP No.:
County:
Type of Work
Gentlertxn:
B-8684
2610516
72906-4222
N/A
Duval
Litter trnwval, mowing. edging & sweeping, trce trimming
Enclosed arc five (5) copies of a supplememal agttxment providing for w increased cost to the
Ciry for sweeping & for the maintenance of the ditch beginning a[ Mayport Road, between
Santoga Cucle North and Forrestal Cucle South, extending South to Atlantic Boukvard at
Aquatic Drive.
Increase in the amoutd of the corttract will be 518,900.00.
If you arc in agreemem with the terms of the supplememal agreemeta, please sign and return
alI copies to this office.
Sinc~etelyr ~~
~E.
Assistam District Maimeoance Engirar
vs
5l.'PI166~
Enclosures
zc: Ms Kelly Svoupe
,.. n.iu nn.®
iN NITNSSS 1fB8R8OP Che parties hereto have caused chase presents to be
executed the day end year first above vriccen.
1
~I~Ty ICZM D. LEINBACH
CITY MANAGER
STATE OP PIgRIDA
DEPAR F TRANSPORTATION
YY~
DI8 ICT SECRETARY
APPROVBD AB TO FOAM AND LEOALITY:
ATTORNEY
'revised 06/16/93
6-
~~ 13. ThL )graammt L nmtrmsfarable and noiuasignabls in whole or in part
without [ha wzittm consort of the DBPARTl~i'f.
- 14. 1'hfa ]lgreement, shall b• governed by, and ccnatrnsd according to the laws
of [hn State o! Plorlda.
15. Contractual 8ervieea
Ia she avant Chic contract Se for a eoatractual service as defined by
Section 287.017, Florida Statutes, the following provieiona shall also spply
puzeumt to the raquirameats oL section 287.058, Florida Statutes:
(1) The Contractor shall allow public accaaa to all documents, papers,
letters, or other material aublaat Co the provisions of Chapter 119, Florida
Statutes, and made or received tit' she Contractor ins conjunction with this
contract. Failure by eha Cmtractor Co grmG such public access shall be grounds
for immediate cmcellatioa of this contract by the Depazt.nent.
(1) Bills for Lase or other compensation for services or ezpenaa• shall be
aubmitbd is dsUil wffieimt for • proper preaudie and postaudit thereof, and
bills for travel axRenaas epecitically authorized by this contract ahsil be
submitted and paid in accordance with eha rates specified in Section 117.061,
Florida Statutes.
a Vendor Ombudsman has bem established with the Department of eankiag and
Finance. The duties of this individual include acting ae m advocate for
eoneractore/vendors vho may be experiencing problems in obtaining timely
payment(s) tram a state agency. The Vendor Ombudsman may be contacted at
(904)488-7974 or by calli~ug the State Comptroller's Hotline, 1-800-Ba8-3792.
Revised 06/16/93 _5_
Tturafoze, eae[SOn 33q.21 (B)(a), P1orlda BGtutee 1• applieabie to this
agreement w61ch states as follows: - The DEPARTMENT, during any fiscal year,
ehsIl not expand money, Satur any 11aDility, or enter into any contract which, by
its texma iawlwa the expenditure of money in excess of the amounts budgeted ae
available for axpaaditure during each fiscal ysar, Any contract, verbal or
written, made 14 violation of thi• auDeection shall be null and void, and no money
shall DQ paid thereon. 1'hs DEPARTM~C'f shall require a statement from the
Comptroller of eha DEPARTMENT that funfla ere available prior to entering into any
such contract or other blaQing commltmeaG of funds. Nothing herein contained
shall prevent Cha making of contracts for a period exceeding one (i) year, but any
contract eo made shall be executory only for the succeeding fiscal years; and this
paragraph shall be incorporated verbatim Sa all contracts of the DEPARTMENT in
excess of $25,000.00 end having • term for a period of more than one (1) year.
11. The CITY may construct additional landscaping within the limits of the
rights-oL-vay identified as a seault of Chie document, eub]ect to the following
conditions:
A. Plane fox any aav landscaping shall De~aub]act to approval by the
Departmeat•^ local msiatananee engineer. The CITY shall not change or
deviate from Bald plans without written approwl from the Maintenance
Engineer. '
E. All landscaping shall be developed and implemented in accordance
with appropriate state safety end road design etandaxda.
C. A31 requiremaats and terms eetabliehed by Chia Agreement shall also
apply to any additional landscaping installed under this-item.
D. The CITY agrees to complete, execute sad comply with the -
requixements of the DHPARTMPAT'8 atnndard permitting Memorandum of
Agreement.
E. No change rill De made in the payment terms eetabl ished under item
number seven (7) of this Agreement due to nay increase Sn cost to Cha
CITY rsaultiag lzom the installation sad maintenance of lendecapiag
added under this item.
P. Termination of this Agreement ae provided in paragraph eight (B)
above, shall not De conserved so ae to relieve the CZTY of its
raeponalDilitias incurred by any other Agr~emane between the CITY end
the DYPARTMIIiT entered into pursuant Co paragraph eleven (li) above.
13.Thla writing embodlsa Cha satire Agreement and understanding between Cha
parties hereto sad there era no other egreemeats or undezataadirtge, oral oz
written with ratezence to the subj ec[ matter hereof that are not merged herein and
avperaeded hereby.
Revised 06/16/93 - q _
Msia~eaanea engineer or his dulgaaeed representative to correct Ehe cited
deficiency oz daiielmeiss. IL said defieimry or dsiiclmcles. azs not corrected
wiEhin this elan period the DSPARITffi7T may ac its option, proceed as [ollova:
A. ~ Maintain the aru declared deficient. The actual coat
for each work will be deducted from payment to the CITY or
e. TezmiMte thin Agzummt. -
6. IC L understood between the partite that the landscaping covered
by this Agreement may be removed, zelrcated or adjusted at my time in the future
ae Lound nacsasary Dy the DBPAR'1N6NT is order that the adjacent etete road be
widened, altered or etherrise chmged mdmaintaiaed to meet the future criteria
or planing of the DBPARTMIIPf.
7. The DBPAATMBMT agrsae to pay to the CITY quarterly (each three month
period follortag a notice to proceed) eompmsatioa for the tone oL mtlatanaaea ae
described under items (2) A through (2) O of Chfs Agreement. Tae lump even payment
will ba Sn Che amount of 5 41n50 Pez quarter for a total cum of
S~, h~ per year. In the event chit Agreement Se terminated ae
established by items five (5) or eight (s) herein, payment will be prorated for
the quarter in rhlch tazmlaatlon occurs.
9. Phis Agreement or part thereof ie subject to CerminaClon under my cne
of the following conditions:
A. In the event the DHPARITffiff exercises the option identified by item
fivn (5) of this Agreement.
B. Aa mutually agreed to by both parties upon thirty (36) days written
notice.
9. The tarty of thin Agreement commence oa the date a written notice to
proceed le issued eo the CITY by the DHPARTMBMT'9 District Maintenmce 8ngineei
and continues Lor a period of three 'I7) years. It Se understood that, at the and
of the initial three (7) year period, [hie Agreement may be renewed for n~ more
c)w~ two (]) oas (i) year renewal periods. Renewals shall be made at the
dieczetion and optlm of [ha DHPARTMHNT and agreed to in writing by the CITY.
10. Ia the event this Agreement extends beyond the DHPARTMENT'S current
fiscal year, the CITY and DSPARTMS1iT mutually agree tact perfozmmce and payment
during subsequent lSscal periods is cmtingent upon Lands being appropriated,
allocated, or otherwise made available by the legislature.
- 3 -
Revised 06/16/97
e. Properly prune all plants which includes:
. (1) Routinely trimming twee
~. (1) Routinely pruning each pares thereof which may present a
visual or other safety hazard for those using oz intendine_ to
use the right of way
C. Roueiasly remove dead, diseased or otherwise deteriorated plants.
D. Routinely keep litter removed from the right-of -way.
E. Routinely remove and dispose of all trimmings, roots, litter, etc.
resulting from the actlvitlae described herein.
' F. Routinely edge and sweep nay excse^ grass from aldewalks, curbs and
gutters.
O. Routinely ewasp rwdways, curDS and gutters, valley gutters,
late rseeCione sad barrier wall gutters.
3. The CI27 and eha D3PARTMERT shall be respomible jointly for clean-up,
removal and disposal of debris from DEPARTMRNT right of way described by
ittechmaat •A•, oz subsequent amended limits mutually agreed to in writing by both
partite, following a natural disaster (i.e. hurricane, tozmdoes, etc.).
4. To Che extent permitted by law, the CITY eoveaanta sad agrees that St
will ladsa¢iify sad hold harmless DRPART!ffitf and all of DHPARTMENT~s officers,
agents and emplayeea; from any claim, lose, damage, coat oz charge of expense
arising out of aay~~ct, action, neglect or omission by CITY during the performance
of this agreement, whsthsr direct or Sndirect, sad whether to any person or
property to which DRp7,RT11~Ti' er said partSs~ may ba subiact, excsDt that aelehsr
CITY nor nay of its agents or contractors will ba liable wader this section for
damages arising out of injury or damage to person or property directly caused or
resulting from the Bole negligence of DEPARTMB<Ff or any of its affieezs, agents or
e-ployees. '
5. If, at say time while ens terms of able agreement are in effect, is
shall come Co the attsnCioa o! the DRPARITi@Tf's local Maintenance Engineer that
the CITY respomib111ty a established hsrsln is not being properly accomplished
puraumt co the terms of this 7yreement, said local Maintenance Engineer may at
his/her option laws a verbal and/or a written notice to the deaigna[ed CITY
representative Co place eaSd CITY on notice of say deficits
cy. Thereafter the
CITi shall have a reaeonabla period of time, ae deLezmined by the
Revised 06/16/97
_ 1 _
AORBSMENT FOA MaINTEN N
- THIS AGRSSlDiNT, made and entered Snto this ZZn~day of r[ r var ~ ,
19~, Dy and Detwesn Cha STATE OF PLOAZDA DSpARTMSN2. OP TRANSPORTATION, a
component Agency of the State of Plozlda, hereinafter called Che •DEPARTMENT• and
~~~'•~ ~ ~ ~ hereinafter called °CITY+.
NFISRRAB, as part o1 lta maintenance rsaponelDilitisa for the BTATH OF FLORIDA
R267iNAY SYBTO7, the DSPARTT~rf Dan been enintaining the existing 11m1te o! Che
ete[e highways identified in Attachment •A• end made s part hereof, and
NNSASAS, [ha CITY desires to maintain portions of the state roads identified
in Attachment •A• Sn order to improve the aesthetic a
ppearenee of the CITY end
~++~ the entire lengths of the above-mentioned state highvaya are within
or adjaesnC to [ha corporate limits of the CITY; and ~ l ~
wH6RSAS, the Cin, by Resolution No. 9~3~_ dated ~~1tw< < L~_
19,
~, detached Mrato and made a part hereof, desires to enter Snto this Agreement
and authorizes SG officers Co do so.
NON TtaRRFOnR, for and Sn consideretton o! the mutual benefits oath to Clow
to the other, eha parties crovelunt and agree as follows:
L. TDe CITY shall appoint a repreaentntlve for the administration of this
Agreement. The CITY representative will be the •eontacC• for the local
raintenanca &gineer and/or hie represebtative concerning all aepecea of this
Agreement, including 'communications with [he public and/or political officials.
The CITY shall be responsible for maintenance of all landscaped and/oz turfed
areas vfthin DSPARTMSNT right-of-way having limits deceribed in writing by both
partite. Tha CITY shall ba responsible for the maintenance of traffic during all
operations covered by Chia Agreement, in accordance with Pare VI of the Manual on
Uniform Traffic Control Devices and the current Roadway and Bridge Design
Standards and my other applicable etandazds. For Che purpose of this agreement
or as noted in Attachment •A• the locations to be maintained by the CITY shall be
maintained to a minimum standard so as to meet the Maintenance Rating pzogzam•s
(:'.RP) desired rating of 60. Should any item of maintenance fall below the desired
rating the CITY agrees to immediately concentrate efforts and to bring the
deficient item up to a minimum MRP rating of 60. 1~he CITY will not be responsible
for a below BO rating if the cause and affect is not due to neglect by the CITY.
_. The CITY shall accomplleh the following during the term of thle
Agreement:
A. Routinely mov, tut and/or trim the grave or Curt (includes total
greenscape) Sn accordance vi th State of Florida "Guide for Roadside
N.oving• (19~) and any amendments thereto.
Revised 06/16/93 _ 1
~.b+w. 7L~U6--ILZZ
Gnt~tt ne. $-$6s`r
RESOLOTIOi m0. 93-39
A REEOLDTIOE OF TEE CITY OF ATLAETIC 88ACH AOTEORIEZEO
THE YAYOOt AED CITY EIWAOER TO EZiCOTi Ai AOREICIeii'f
EETEEnI TER CZTY AMD Tai iTATE OF FLORIDA, DEPART1mIT OF
TAAEEFORTATIOE~ FOR THE CITY TO l1iIiTAIi CEilTAZi FORTIOEB
OF ATLAETZC DOOLEYARD AED Y7IYFOAT ROAD, AED PROVIDIEO Ai
EFFECTIVE DATE.
1t1iE4EaE, the City of Atlantic Beach daairae to enter into an
agreement with the State of Florida, Department o! Transportation,
for the City to maintain cartsin portions of Atlantic Boulevard and
Mayport Road in exchange for payment from the State of Florida,
Department o! Transportation, to the City, and
waaQaas, the City fleaires to nuthoriza the Mayor and City
Manager to axeante such an agreement with the State of Florida,
Department o! Transportation, a copy of which is attached hereto.
i0i TEERaIOItE, be it resolved by the City Commission of the
City of Atlantic Beach as follows:
BECTIOE 1. The proposed Agreement for Maintenance between the
City of Atlantis Beach and the State of Florida, Department of
Transportation, a copy of which is attached hereto, is approved.
SECTIOE 2. The Mayor and City Manager, and other officers of
the City as era necessary, are authorized to execute said Agreement
for Maintenance on behalf o! the City of Atlantic Beach.
SECTIOI 3. Thie Resolution shell take effect immediately upon
its final passage and adoption.
PASSED by the City Commission this 27th of September,
1993.
ATTEST:
~ ~ J ~:.
xAVREn+ xlMc
City Clark
Approved as to form and correctness:
i 0. J i, ESQUIRE
City Att y
CERTIFIGII'ON '
I ~atlh IMs b W ~ true sd iytlRt
Dopy of the rarorA M rty dflw.
WITMESSETH my tmntl m0 osiUel eeY
d tlm Dry d AtWgk Fkrge,
thh tlsZ~ey d U[z`o[a.~^
~~~~' GOdt
. ._ ,, ~.
~OwY ,r1a, /{wTw eI Ilewlew ocrwlRr<wr or TwwwOOwrwbew
Ne
CENTIFICATE OF CONTpACT COMPLETION
Agency - I Project Code
Project Description
Contractor
Contract For
Contract Date
Total Amount S
CONTRACTOR'S AFFIDAVIT
I CERTIFY: That the work under the above name contract and aB unendmenta thereto hu been utidaaotBy
completed; flat aB materials, Ltbor and other charger agauut, the project under the contnct; tlut all workmen's
compensation ehunv have been settled and tlut no pubfic liability ebutne ue pending, except a toBows:
CONTRACTOR:
BY:
iubecribed and awom to before me at
hie -_ day of
itle
CERTIFICATE OF SUPERVISIIVC ARCHITECT OR ENGINEER
(Mort be made by Architect or Owning Agency)
I CERTIFY: That the work under the above named wntract hn been utirfactortly completed under the
-rms of the contract; that the projeM is recommended for occupancy by the owning agency; that the contrutor has sub-
utted utiafaetoryevidence that he here paid aB labor, material, and other rharga against the project in accordance with
x terms of the contra;
CERTIFICATE OF ACCEPTANCE BY OWNING AGENCY OR AGENCIES '
THIS IS TO CERTIFY: 7tut to the bat of my knowledge and belief the statements made jn the affidavit and
~rtifiate ue true, snd the wtitractor's work on the project l acpepted ere utiefaetonly completed undo the terms of
e eonhset.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
_. BY:
FLORIDA DEPARTMEPlT OF TRAIYSPORTATiOfl
uno,ora
cweraa ~aa rwq
feacr~av
(904) 752-3300
Pont Office Box 1089 ~'
Lak• City, FL 32056-1089
February 24, 1994
RE'GEIVED
City of Atlantic Beach h~.~ $S 194
1200 8aadpipec Lane
Atlantic Beach, Florida 32233-4381 PUBLIC v/oRKS
Re: N.p.2. No.: 2610516
State Job No.: 72906-9222
Federal Job No.: N/A
County: Duval
Contract No.: H-8684
centlamen:
The above referenced contract was executed and dated February
22, 1994. This is pour notice to proceed. Please be advised that
contract time charges will begin on March 1, 1994. All necessary
work is to be completed in 1096 calendar days. Mr. N. J. Taengas
is the Maintenance Engineer and Ms. K. C. Stroupe been assigned
as Protect En9loeer.
Enclosed is a Certificate of Contract Completion form for your
use. Please complete and return tbis form to the Protect Engineer
upon completion of wock. Additionally, enclosed is a copy of the
referenced contract for your files.
Prior to beginning work on this contract, please contact Ns.
Stroupe at (904) 381-8777.
Sincerely,
A.J. Pal ifo, P.F. As~t
District Maintenance Engineer
AJP/RLL
Enclosures
xc: Mc. L. Creen
Ma. K. Stroupe
,~.. _.. .. -. _... ~..:.s..a~..avs . .
/~K
CITY OF ItTLANTIC BEACH
CITY COMMISSION MEETING
STAPF REPORT
AGENDA ITEM: Change Order to Maintenance Agreement with
Florida Dept. of Transportation (FDOT)
SUBMITTED BY: Robert 8. Rosoy/Director of Public works '~S~
DATE: 6eptember 18, 1995
BACKGROUND: Ne have reviewed the supplemental agreement for
maintaining the PDOT ditch beginning at Nayport Road between
Saratoga Circle North and Porreatal Circle South, extending
South to Atlantic Boulevard at Aquatic Driva. This agreement
provides for an increase of 52,700.00 per 9uarteuaitehee
total inereaas of 518,900.00 for Lhe seven (7) 4
remaining in the current FDOT Mainteaaace Contract.
Since the ditch ha^ been maintained very poorly by the FDOT
(only 2 - 3 times during the past five years). we feel that
the Dept•can provideHroutine mowing aadomaio enaneecof the
aprayinq which will need to be
area after an initial major clean-up,
subcontracted.
RECOWIENDATION: andrweovilldinvoiceaPD0T with theplement
aeaiatance of our Finance Department.
ATTAC14tENTS: - Original Agreement (9 sheets)
- Supplemental Agreement (6 sheets)
~~
REVIENED BY CITY MANAGER:
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CITY OF ATLANTIC BEACH
1995 Property/LisbilitylWorken Compensation IuaunoadSelf-Insurance
Purchase Recommendatioe Summary
Recommended A.M. Best 199195 1995%
Corerage Insurer/Proposer Rating Limn Premium Limit Premium
Property Florida Municipal Ins. Tmst Not Rated 58,162.329 502,00} 510.595.920 5_'6.5'3
Florida I,eagut of Cities 525,000 Ded 31.000 ISCd
flood 8 Quake Florida Municipal Ins. Tmst Not Rated 51,000,000 55,537 SSOO.OOD In Pn.p
Florida League of L'itits Premium
Inland Marine; EDP Equip Florida Municipal Ins. Trust Not Rated 5630,147 50,057 5869,98? 5} VJO i
Florida League ofCities ~
lixtra Expense Florida Municipal Iris. Tmst 5400,000 Included 3500,000 Included
Florida League ofCities
Crime Aetna Casualty 3 Surny A IX
Faithful Performance Florida League ofCities 5100.000 51.160 5250.000 SL20J
Finance Direnor (Allemployees covered for included 3750 5250.000 SLL'S
Computer Crime
dishonesty.empioyees other
None
None
None I
Sone
ivrgery and Alteration than law enfwtemem covered None None 5100.000 In F P
Monty and Securities for Faithful Perfonnante) 510,000 In FP 520.000 In f P '
lioiler&Machinery Hanford Steam Boiler Co. SIO.DOO.IXq Sd,550 SIO,OIXI.(Xq SJ.35h
Florida League of Cities 55,000 Ded 51.000 Ded
General Uabiliq' Coregis Insurance Co., Inc. A VIII 5300.000 551,830 51,000,000 $36.895
Risk Management Assoc., Inc.
50 Ded
SO the i
Law Enforcement Liability Coregis Insurance Co., Inc. A VIII 5300,000 Included 51000.000 Included i
Risk Management Assw., Inc. 52,500 Ded Sa Ded ~
Auto Liability F'Iwida Municipal ins. Tmst• Not Rated 5300,000 362.572 :300,000 527.?33
Florida Lca ue ofCities SO Ded
Auto Physicxl Damage Florida Municipal Ins. Tmst• Na Rated 52504500 In AL SSS9J
Florida Lea ue ofCities Ded 53.000 Ded ~
Public Otflcial Liability Coregis Insurance Co., Inc. A VIII 5300,000 59,877 51,000.000 54636
Risk Management Assoc., Ina 52.500 Ded 52.500 Ded
Nbrkers' Compensation Govemmrntal Risk Ins Tmst Not Rated Statutory S 125.385 Statutory S 106" I i
Risk Managemrnt Assoc., Inc. 52.500 Ded Included SO Ded
lincironmental Liability Commerce&Ind. Ins Co• A`XV 21,000,000 5585 SI,000.fX70 5'85
AMvc Ground Tanks Poe & Brown Estimated
Pobce Fire Ikath Benefits AIG Life Insurance Co• A~~ XII Statutory 31.231 Statutoy S?81
Florida League of Cities
I'en.inn Fducian Liab Not Proposed Nw Purchased \ot Pmprncd i
Twat Cost S 709,577 522~.60J
'An asterisk after the insurer's name indicates that the cturent insurer and agrnt are recommended for renescal.
91a9[
1995 Property/Liability!Workers Compen$ation Insurance Recommendation ... page 3
Environmental Liability
The proposal from Commerce and Industry Insurance Company for third party pollution liability
arising from the City's underground and above ground fuel s[orge tanks appears best at 5585 for
$I million of coverage.
Workers' Compensation
Renewal of the City's workers compensation insurance through the Florida Municipal Sel(-
Insurers Fund is $133,603. However, a proposal from Government Risk Insurance Taut (GRITI
at S 106,271 appears best.
"fhe GRIT proposal includes a 35°.~o credit which is based on the City's good experience. Thr
35% credit is similar to the $32,465 participation credit offered by the Florida League, but there
is no guazantee that a similar credit will be granted in future years.
Police/Fire Accidental Death Benefits
As a public entity, the City is obligated to pay benefits to police or fire personnel accidentally or
intentionally killed in the line o(duty.
Florida law requires payment of $25,0(10 for accidental death, and an additionally $25.000 if it
involves an emergrncy response, and 575,000 if the person is intrntionally killed. Additional
miscellaneous benefits must also be paid.
'fhc renewal of the AIG Life Insurance Company proposal at an annual cost of 5781 is recom-
mended.
Pension Fiduciary Liability
Fiduciary liability insurance is needed if it is alleged that members of the pension board acted
improperly in making decisions regarding pension funds.
Since the City has its own separate pension fund, and does not participate in the State of Florida
Retirement Plan, it has somewhat greater potential liability.
Although no proposals were received for pension fiduciary liability, a proposal may be obtained
from Aetna Casualty and Surety Company through the Florida League of Cities upon completion
u(an extensive application.
Is
.. .,. t ... _.... __-_~..._.,~.,~.y~
1991 Propeny!Liability/l4'orkers Compensation Insurance Recommendation ... page 2
'fhe PMIT proposal is in contrast to the next best proposal, by Coregis Insurance Cempanc.
which requires a .cindstorm deductible of I% of the value of each I«ation damaged subject to a
5?5.000 minimum and a $100,000 maximum (or windstorm perils. Also, Coregis and does not
cover Finance Direcwr dishonesty.
In the event of a major windstorm (i.e. hurticane or tornado) the City will clearly have a much
greater recovery through the FMIT policy. Therefore the PMIT policy is recommended even
though it costs about $4,000 more. We think the broadrr coverage is worth the additional cost.
General Liabiliy, Law Enforcement Liability and Public OfTicial Liabiliq•
lhis coverage is to respond to the City's potential liability, usually resulting from negligence.
('ommon sources of liahility claims include slips and (ally, allegations of negligence in law en-
(orament activities and wrongful acts by elected and appointed officials.
the ('oregis proposal through Risk Management Associates is the least expensive purchase at
$~l2,Gl g. This includes $300,000 per «currence/5600,000 aggregate coverage except (or public
official liability, which is covered (or 51,000,000. These exposures are currently covered (or
5300,000 per «curtence.
To increase the general liability coverage amount to $1,00(1,000 per occurrence/aggregate and the
law enforcement liability coverage to 51,000,000 per «curtence/53,000,000 aggregate the addi-
tional premium is only 53.913. K'e recommend consideration of increazing these amounts.
\Ithough we pretir "«curtence" bawd coverage (or public o(Ticial liability, we recommend
continuance o("claims made" coverage with Coregis at 59,636 (included in the 542.618 abocel
because the City already has "claims made" coverage and the alternative "«curtence" coverage
through FMIT costs about $17,500.
.\hhough Coregis is providing retroactive coverage without premium charge to avoid the C'in~
having to pay the curtent insurer to extend the "claims made" discovery period, Coregis also re-
yuires ahefty premium to extend its "claims made' covemge i(and when the coverage is terni-
nated. The additional premium will be 225% o(the annual premium for a three year extension.
llowever if Coregis is ultimately replaced tfvough a competitive effort, the new insurer may also
waive any premium charge for retroactive coverage (as Coregis has this year).
Automobile Liability and Physical Damage
1-his coverage is to respond to the City's potential liability for negligence from automobile acci-
dents and (or physical damage to the City's vehicles. The limit of liability is 5300.000.
7hc Florida Municipal Insurance Trust (FMIT) proposal through the Florida League of ('itics
iFL('1 is rc«rmmcndcd at an annualized cost of 536,327. This would be a renewal o(curent
nnerage with FMI"f, except the physical damage deductible is 53,000 for comprehensive and
coliision coverages. The additional cost fora 51,000,000 limit ofautomobile ~iabilit}' is 58.446.
Physical damage covemge is curtently purchased with a 5250 deductible for comprehensive and
a 5?OU deductible for collision. I(lhe City desires to keep the deductibles at the lower leech the
additional cost is about 52.700. l his is ajudgement calh without an obvious choice.
WATERS RISK MANAGEMENT
]]110 PARR STREET MORTR SEMINOLE, FL ]aM1J601
Allan Paul Walen, CPCU.CLU,ARM,AIC
MrmErr. ti°rirry of Risk Neegrmeel Coou W eb
TELEPRONE tt]]I ]t72H8 FACalYILE ttt]I79]-]585
J. Hryden Knowltoe, CPCU,ARM.AIC
Mr.+urr, xednl or Rnk Neaetr~rsl (baselum
September 18, 1995
"fo: Ms. Ann Meuse, CPA, Finance Director
City of Atlantic I3cach
Prom: AI Waters CPC'U.CLU,ARM.AIC and Hayden Knowlton CPCU.AR.M,AIC
Rr. Purchase Recommendation -Competitive Proposals
1995 Property/Liability/Workers' Compensation Insurance
BACKGROUND
In June the City requested competitive proposals from agents and insurers for its October I.
1995')6 renewal ofproperty, liability, workers' compensation insurance. Proposals were re-
ceived Thursday, August 24.
PROPOSALS RECEIVED
Six proposers responded to the RFP, offering a variety of proposals through carious insurers and
public entity' pools. Summary details of the proposals were provided in spreadsheet (onnat.
PURCHASE. RF,COMMENDATION
'I he City's RFP requested policy terms, coverages, and options based on the City's risks and ex-
plsures, and on its being a public entity. We think these purchase recommendations arc practical
baud on the prop>sals rrceived, and the costs and options given.
Property, Inland Marine, Business Income, Crime, Data Processing, Boiler and Machioen~
These coverages are for the City's buildings, contents, mobile/portable property, extra expense.
crime. electronic data processing equipment and boiler and machinery and related equipment
risks.
I~he proposals of the Florida Municipal Insurance 'Trust (EMIT), Aetna and Hanford Steam
Roilcr through the Florida League of Cities (FLC) appear to be best at 537,148 annual premium.
This combination has a Si% windstorm deductible on the City's Community Center, and we rec-
ommend a SI.000 deductible for all other losses (it costs about 5600 more to lower the all other
losses deductible to ESWI.
Excess Good crnerage is provided in the amount of 551')0,000 per occurrence and aggregate. ex-
cess of the maximum amount available from the Federal Flood Insurance Program, or SSOO.OtN)
per occurrence, whichever is greater No properties are excluded and there is no requirement to
purchase Federal Floexl Insurance.
CITY OF
,~r~rswru~ - ~i
MEMORANDUM
Date: September 19, 1995
To: Kim Leinbach, City Manager
From: Ann Meuse, Finance Director ~~
Subject: Response to RFP for Insurance Coverage
!00 SLN11fx.E IWAU
ATLA~71C lE.1[a. lt.ORIDN l23Jila1J
TFJ.FlIq\E IfNI ]Rlt00
iAx eMllRSIDS
Attached is a report prepared by Allan Waters of Waters Risk Management
summarizing the request for proposals for insurance coverage received August 24,
1995. I am happy to report that through the competitive process of requesting
proposals from agents and insurers, the City will save 581,894 in insurance
premiums next year.
Mr. Waters will make a presentation at the Commission meeting Monday
September 25, 1995 to explain the proposals received and recommended
coverage. Please don't hesitate to call me i} you have any questions regarding Mr.
Waters' recommendations. Iwill be hapDY to Dut you in touch with him to discuss
his report.
CITY OF
t~aKtit ~erulE - ~loteda
IrY SENT\OI,E R(MD
~__- .. __-_ _ .. -. _ .. _ AM~TIC DEALN, EIMm1 J23JJ~ W!
7ELERIOhE If V~ 7.'Gr~OE
Honombk Mayor and City Cotrmussbn Members
Atlantic Beach, Fbrida
Dear Mayor and City Corrmlission Members:
Please find enebsed a copy of a mennrardtrm by our Firrarce Dvectorvt regards to the recem
response we had to our request for proposals for ulsumnce coverage.
You'll mte [hrough this process char the city will save almost 582,000 vt irtsttrattee prertdtara next
year. I want to commend our staff and our cortstdtarn. Mr. Alan Waters, for doing a great job m
this process. Mr. Waters will be m attendance at our cotmtission trtcet¢tg to arawer arty
questions. Please advise if t may be of further service.
~~
Manger
Encbsurc
1
r~ ~~,
THE CIT`' OF ATLANTIC BEACH
YEAR ENQ BUDGET MOOIFIGTION
100Y7pp5
/p04pS 10p405
BUDGETED REVISED SI:RPLU$
ftlRD DEBrRIPnoN ACCOUNTO AIIOYMI 9NMiEI {DEFIGITI
cenwa Fw Stale Pwbbn ContrOANwI .Poky 001-0000 • ffi •900 25.000 0 11571.,
General Futl Swe Parnion ConbtrNan-F4e 001.0000• ]75.2100 13.000 0 (IS ~1
GenaralFwW PO1ee ParsiOn 001.3001-521-7200 16.150 11,771 Seil
Gwaral FuW Pafce Paroion 001-A01. 51/.7100 )1,108 15.000 ]9:h
General Fwd Poles Perbion 001-106)- 511 - 7700 p.611 7.500 6 t r1
Genwal Fwd Foe Pemion 001-7001. 571 •7700 3.1M 1.000 ] 1 J5
GeneralFuld Fre Pemi9n 001-]002-522 -??00 3).160 11.000 tS J~±]
GereralFurY BewtlMa6on Operabq Stgp6es 001-SW1-N2 -570D t1.11I 18.11] IJ ]I~
GenerolFW Dwu5w0/GOntrWWOrle 001-0000-766-0000 1.500 X500 l.1JL
General FVld Legal mbror~l Waal 001-1001-511-1901 150.000 100,000 (t0 ](!.I
GencvalFUd General FUd Reserves 001-0000-7W-0000 0 10.000 1G rG
General Fwd mNreatlnCwM 001-0000-761-1001 30.000 59.5)0 ]9 S10
Gereral FwrYStreebd RtaN Salwies 001-5001.511-1200 IW,IN tIJ9N (:J 511
Gereral Fwd SVaeb d Roa01 Special Pry 001-5002- N1 -1500 7.000 6600 1~ `%'~'~
General Fwd Streeb d ROadt FIG 001 -5001. 511 - 2100 1t ]O6 11,9!16 !>l:
General Fuld Straeb 8 RoaOS Wwkwa Gong 001 -5002- Nt • 110D 1),614 15 BI6 (% Yx
GereraiFwd SbeebdRaaOa Pmbg 001-5001-Nt-1100 1,SN 1781 ~s G~
GereralFwW Strlrbd ROaOa Opwaung SLVFFes 001.5007-Nt-SAO A.64D 7!.689 (J ii--~
GerlwalFwld Stresbd ROaOa RoaO wlerNl 001.5vYl-Nt-5700 77.SA 10.011 (1 si,
Gerenl Fwd Sbeeb d RoaOS Bw4a 8 S1EaclbOwb 001 -5001- 511 -5100 300 3150 17 r„~
Geneal FwW Streabd ROatls Macl~NrydEpignww 001-5001-511-6100 11.700 16.940 19'.A:i
Internal Swce FvW Cil1' N4. Salaries 510 -1001. 517 -11 W 119,N0 11),007 7 9'S
Internal Serviu Fwd Oily l'1P. Clwgea Fw Swvlcw 510-0000-711 -70W 251,)]6 151.861 175t'i
Inlen:al Servre Fwd F4arlce OvMne SA -100]- 517 -1100 10.000 p )00 Yl~
Imenwl Service Fwd F4wlce Cmrrxaw.a4wb SA -1007- 517 -1100 8.000 ].600 11]
Inlen~alSwvice FuW F4wrs Pmbg SA-1007-517 -I1(ID 17.768 11768
Infernal Service FwW FMwlte Gorges Fw Services SA -0000- 311 -7000 751 ]RI 150.180 ;+ 7!
Infernal Servke Fwdfllarcs LBaSe PwcOase FYlawig-A$100 SA-0000-b7-1000 0 '+1.000 S1'ff.
mlerrial5ervics FwW F4uKe Cwrwbr Epigtrew SA -t00J-513-6100 0 51.000 (S1 J!'
InlertW Service FwW PW4c W48 M. Ovwune Sl0 -5001- 511 -1100 I QOD 600 Yi.
Internal Servin FuW PuOec Wka A0. SpecW Pry Sl0 -5001- 511 - 1500 7)00 7600 ' 1
Inlnma15ervkafuW FSwwc Wks b. ~iled Heats Sb-5001-511-2)00 p.500 4]00 1.Yl+
mlerrW 5arvke FuW Pub4c W4 Aw. Waken Campermlm SJD •5001 • Nt • 21W n.00D 4.N5 ' `.5
lmertW Swvte FwW Pidlc alb b. OTw COntracbal5ervlcw 570-5001-N1-1100 10.000 0.000 1.n~
Inlenal Serval! FuW PiEOC 1Mb b. Cerrrladlwtlblr 570 -5001- N1 -1100 6,016 1.578 1 S0C
mlwrW 5arvke Fwd PI>Dic W W b. U641sa 570 -5001- N1 -1700 11.000 1,000 5000
Imemal Servce FUW PUBIC Wks b. trbwarln 570-5001-511-1500 1p,018 10,788 6]J
mlemal5erv4:e FUtllPWfe WW b. RapY6kgnlenarlce 570-5001-511-1600 S.BW 5,100 S:G
Internal Service Futll PupfC W W AO OOw Cunw Cnaps 5]0 -5001- 511 -1900 1,000 800 Y4
Imemal Servfu FwW Palk WMab. Clbrpes Fw $wic~ 570-0000-Nt •7000 711.800 31111 1'G 155;
Imwrw s0rvte Fwd F1N1 wow. rrryM 510 - 5001- 500.1000 SOD o xro
Infernal Swvwe FuW FMI wow Oeaw Gwrww prrpss 510 -SON - 500 •1p0p SOD 110 J"~:
InlsmM Serval Fwd FIM wlm Belbbe Sb • SOD]. 100 -1100 N,MD 01 700 Il r' 0i
ImenW Swvu Fwd FNN w4t Overlent 610-5001-SW -IIW 5.000 3.630 1%i:;
Inlanul5wvke FuW Fr.1 wbd Specbl Pry 510 -5001- 6W • 1500 7.000 7.750 IJS_;
mbrtrl SMVk1 FwW FMM wYd WMen Cenperbebn SIO -5001- 100 - 71W 1,013 6.115 It SCG,
ImonW Swvice Fwd FYIeI kYMt RenbN 510 -SON-660-1100 7000 1.]00 IJ001
mlemAlSwvke FwldflwlwM Opsnl4q Se0pM1 510 •SON-1pD •S11D 13.700 15,310 ISYICi
InlerrW Swvke FuW FbN wmL mpwMMnb O4r TIw Bltllpa NO -SON - 600 -6100 W.000 A.7W 11.3:5.
Intemal9ervCe FwW FNM k/ehl w[lnwy d Eq.4prlww 610 -SON - 10D •1101 0 1.101 11601 I
InleaiW 5lwke FwdFNN win! Qwpee Fw6wCM Sb •OD00-NI-1000 116,700 170.4)0 l15JG
Wafer Fwd TnrbkM FrwnSwwb WMw 100-0000-y1-1000 0 Stl.IN 5971A
SewaFW TraroMFgm Sererbww 110-0000-3N •0110 0 587.161 ISwJ 121.
Wale FwM kbtraen Welty 100 -0000- 717 •7100 511.1]5 5)7A75 59 JJ
Wabr Fwle Eacaa Wlw~ ~ 100.0000-717-7700 Mt,li /07.140 1590tl.~
SewwFW 11iNrnxn Seww 110-OOW-NJ-5101 1.A1 M/ 1.151,111 750': i.
Sewer Fwd EaLeaa SaVef ~ 110-0000-113-5702 1,T6.531 1,776.5]1 ISi ~):.
Sewer Fwd Inlwnl Y1Cer1M 110 -000D- it -1001 15.000 115.000 _ t ~ iY
NET DIFFEREMCE SETWEEM
SUDOEi ANO REVISED OUDOET ~_ o
r
CITY OF
MEMORANDUM
Date: September 21, 1995
To: Kim Leinbach, City Manager
from: Ann Meuse, Finance Director
Subject: Year End budget Modifications
M SENIVOI,E RW D
nT1A~Tlf e61LTr. FIDeIW !::.~l~!~+!
TFI.ElRO~'E nMl tfx!e0U
FAX nM17lr.yp!
Attached are the 1994/95 year end budget modifications. The year end budget
modifications include the following transactions:
11 Reclass State Fire and Police pension contributions from the
General Fund to the Pension Fund.
2I Record Donations received during the year fa Beautification.
31 Transfer funds from General Fund Reserves to cover interlocal
lawsuit legal fees.
41 Record additional interest income earned in tM General Fund
and transfer funds for budget deficiencies in Streets end Roads
due to recent storms.
5) Reclass Internal Service Funds surpluses to cover budget
deficiencies in Fleet Maintenance.
61 Record lease purchase of AS-400 Computer previously
approved by City Commission.
71 Transfer reserves from the Sewer Fund to Water Fund for Salt
Air Improvements previously approved by City Commission.
6) Adjust Water and Sewer revenues to reflect actual.
Since the copy machine is not working properly. I am unable to proved a copy of the
suPPOrting documentstion for tMSa budpat modifications but will retain tMm in my office.
Please cell me f1 you have any 4uestlona or would like to diacun tlw above traMections.
RESOLUTION NO.95-2a
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charttt of the City of Atlantic Beach requires that the Cin
Commission approve all budgetary increases and transfers from one fund to another, and
WHEREAS, the naNre of budgetary systems and those day to day decisions affecting
such budgetary rystems require adjustment from time to time.
NOW, THEREFORE, BE IT RESOLVED by the Ciry Cotttmission of the Ciry of
Atlantic Beach, that the attached Budget Adjustmrnt be approved for the 1994-95 budget.
Adopted by the Ciry Commission this 25th day of Septttnbtt, 1995.
Lyman T. Fletchtt
Mayor/Presiding Officer
Approved as to form and correctness:
Alan C. Jrnsrn, Esquire
City Attorney
ATTEST:
Maurern King, CMC
City Clerk
~~ P/
r
Page Two
Resolution No 95-27
Inspectors:(03G)
Dorothy Frohwein, 1747 Ocean Grove Dr.
Otto W. Forhwein, 1747 Ocean Grove Dr.
Virginia R. Martin 1810 Sevilla Blvd #204
Frances E. Croft, 1814 Tierra Verde Dr.
Precinct 03N
Clerk: Marion W. Grage, 390 Phtra
Asst Clerk: Helen G. Joseph, 1426 Ocean Blvd.
Deputy: Marion M. Bogue, 124 28th Ave., So.
Inspectors:
Adeline W. Barrack, 174 1st Street
Marjorie H. Coonan, 1733 Park Terrace East
Theresa D. Howie, 1600 Park Terrace West
Lorraine K. Latimer, 137 14th Street
Robert M. Wilkins, 1918 Creekside Circk
Adopted by the City Commission this _day
Approved as to form urd wrrectrrtxs:
Alan C. Jensen, Esquire
City Attorney
ATTEST
Maureen King
City Clerk
55.10 per hour
55.10 per hour
55.10 per hour
55.10 per hour
55.10 per hour + 225.00
55.10 pa hwr
55.10 per hour
55.10 per hour
SS.10 per hour
55.10 per hour
S5. I O per hour
55.10 per hour
.1995
Lymsn T. Fletcher
MayodPraidiryl Officer
RESOLUTION N0.95.27
A RESOLUTION APPOINTING THE CLERKS, DEPUTIES AND INSPECTORS FOR
THE CITY OF ATLANTIC BEACH PRIMARY ELECTION ON OCTOBER 3, 1995
AND GENERAL ELECTION ON OCTOBER 17,1995, AND SETTING THEIR
COMPENSATION
WHEREAS, the Charter of the City of Atlantic Beach, Florida, requires that a bienniil
election be held, and
WHEREAS, polling places have been designated u Precinct 03F, Adele Grage
Community Center, 716 Ocean Boulevard; Precinct 03G, Community Presbyterian Clurch
Fellowship, 1 SO Sherry Drive; and Precinct 03H, City Hall, 800 Semittok Road.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH, FLORIDA, that the folbwing perwtu arc hereby appointed as
Clerks and Poll Workers, as indicated, at the compensation set forth hereiq and that such are
deemed necessary to wnduct the election to be held on October 3 and October 17, 1995.
PRECINCT 03F
Clerk: Rutfi Bloom, 377 8th Street SS.10 per hour + S2S.00
Deputy: William F. Bloom, 377 8th Stmt SS.10 per hour
Asst Clerk: Ruth R. Heaton, 365 8th Street fS.10 per hour
Inspectors.
Cleo F. Arnold, 1010 N 4th Strtet fS.10 per hour
Martha Cola6tan, 1 S42 Park Terrace West 55.10 per tour
Barbara Hopson, 760 Sherty Drive SS.10 per hour
Martha Lyle, 1407 Big Tree Road, Neptune Beach f5. IO per hour
Eudora Nelson, 359 Bth Strtxt SS. IO per hour
Juanita C. Potter, 386 2nd Street 55.10 per hour
Margaret H. Scheid, 392 7th Street 55.10 per lour
PRECINCT 03G
Clerk. Adelaide R. Tucker, 42 11th Street 55.10 per ttour+ f2S.00
Deputy: Krnneth L. Tull, 760 Plan fS.10 per hour
Asst Clerk Hallie M. Fusxll, 1588 Ocean Blvd 55.10 per hour .
Asst Clerk: Mary R. Gregg, 905 Sailfish Dr f5. t0 per hour
l~ ' -
Page 8
City of Atlantic Beach, Florida
Investment Policy
AII. Internal Con ramie r,. r i
6. Requirement of dual signatures on
all investment transactions (except
overnight repurchase agreements and
sweep accounts) from two of the
- following authorized personnel:
Finance Director
City Manager
City Clerk
XZII. lSOnev .+ a rs
A. The City may utilize an outside money manager to
invest up to 258 of the portfolio.
B. The money manager must be a securities dealer that
is a member of Che New York Stock Exchange having
a physical presence in Florida and having a
minimum regulatory capital in excess of fifty
million dollars ($50,000,000) or a primary
securities dealer as designated by the Federal
Reserve Bank of New York or a bank having trust
powers or a trust comparry which is chartered by
the United States Government or the State of
Florida.
C. The City shall select the money manager based
upon qualifications and fees, using a Request for
Proposal (RFP) process. At least three proposals
must be solicited.
D. Any money manager selected will be required to
enter into a money management agreement with the
City, as approved by Che City Commission.
Page 7
City of Atlantic Beach, Florida
Investment Policy
XII. In real Controls
The Finance Director shall establish and monitor a
set of internal controls designed to protect the City's
funds and ensure proper accounting and reporting of the
securities transactions. Such internal controls shall
include, but not be limited to, the following:
A. All securities purchased or sold will be
transferred only under the 'deliver versus
payment' (D.v.P.) method to ensure that funds or
securities are not released until all criteria
relating to the specific transaction are met;
g, The Finance Director is authorized to accept, on
behalf of and in the name of the City of Atlantic
Beach, bank trust receipts or confirmations as
evidence of actual delivery of the obligations or
securities in return for investment of funds;
C. Trust receipts or confirmations shall fully
describe the various obligations oz securities
held, and the receipt or confirmation shall stale
that the investment is held in the name of the
City of Atlantic Beach;
D. The actual obligations or securities, whether in
book entry or DhYSical form, on which trust
receipts or confirmations are issued, maY be held
by a third Darty custodial batik and/or institution
or n designated correspondent bank which has a
correspondent relationship to the City's third
party custodian; and,
E. Other internal controls such as:
1, Written documentation of telephone
transactions;
2. Adequate segregation of duties;
3. Custodial safekeeping;
4. Supervisory control of employee actions
and operations review;
5. Performance evaluations and interim
reporting;
cage 6
City of Atlantic Beach, Florida
Investment Policy
IX. Authorized Investment Institutions and Dealers (cont.)
Bond funds subject to arbitrage rebate shall be
invested in accordance with specific bond covenants.
Repurchase agreements shall only be entered into with
primary securities dealers and financial institutions
which are state qualified public depositories.
Th' A vertu Custodial Agreements
The Finance Director may execute a third party
Custodial Safekeeping Agreement with a cmmnercial bank
having trust powers or a trust company which is
chartered by the United States Government or the State
of Florida. All securities purchased and/or collateral
obtained by the City shall be properly designated as ar,
asset of the City and held in safekeeping by the trust
department or trust company, and no withdrawal of such
securities, in whole or in part, shall be made from
safekeeping, except by an authorized City staff member.
The third party Custodial Safekeeping Agreement shall
include letters of authority from the City with details
as to responsibilities of parties, notification of
security purchases, sales, delivery, repurchase agree-
ments, wire transfers, safekeeping and transaction
costs, procedures in case of wire failure or other
unforeseen mishaps, including liability of each party.
XI. Bid Reauirementa
when feasible and appropriate, investment purchases
will be competitively bid. A minimum of three l31
banks and/or dealers must be contacted and asked to
provide bids on securities in question. Bids will be
held in confidence until the best bid is determined
and awarded. Due to the cost of safekeeping, one
business day repurchase agreements and overnight sweep
repurchase agreements will not be bid.
Page 5
City of Atlantic Beach, Florida
Investment Policy
VI. Authorized Investments (cont.)
State and/or local government taxable and tax-
exempt debt, General Obligation and/or Revenue
Bonds rated at least •Aa• by Moody's and •AA• by
Standard & Poor's for long-term debt, or rated
at least •MIG-2' by Moody's and •SP-2• by Standard
& Poor's for short-term debt.
Fixed income mutual funds comprised of only those
investment instruments as authorized in Sections
B, C, D and I.
VII. Investment Maturity
To the extent possible, an attempt will be made to
match investment maturities with known cash needs and
anticipated cash flow requirements. Investmer.[s of
current operating funds shall have maturities of nc
longer than eighteen (18) months. Investments of bona
reserves, construction funds, and other non-operating
funds shall have a term appropriate to the need for
funds and in accordance with debt covenants, but in no
event shall exceed ten (10) years.
VZI2. Risk and Diversification
Assets held shall be diversified to control the risk of
loss resulting from overconcentration of assets in a
specific maturity, issuer, instrument, dealer, or bank
through which these instruments are bought and sold.
Diversification strategies within the established
guidelines shall be reviewed and revised periodically,
as necessary, by the appropriate management staff.
IX. A~rh ed Inves ~nanr Ins itv io ~~ Dealers
The Finance Director shall only purchase securities
from financial institutions which are qualified as
public depositories by the Treasurer of the Stale of
Florida or from securities dealers that are members
of the New York Stock Exchange having a physical
presence in Florida and having a minimum regulatory
capital in excess of fifty million dollars
(550, OOO,OOOi or Drimary securities dealers as
designated try the Federal Reserve Bank of New York.
Page 4
City of Atlantic Beach, Florida
Investment Policy
vI. Authorized T.,.,e r r
D. Bonds, debentures, notes or other evidence of
indebtedness issued or guaranteed by the United
States Government agencies (Federal Ins r m n-
aii + ) which are nonfull faith and credit
agencies limited to the following:
Federal Farm Credit Bank (FFCB)
Federal Home Loan Bank or its district
banks (FHLB)
Federal National Mortgage Association
(FNMA)
Federal Home Loan Mortgage Association
(FHLMA) ([Freddie Macs] including
Federal Home Loan Mortgage Corporation
participation certificates)
Student Loan Marketing Association
(Sallie Mae)
E. Nonnegotiable interest bearing time certif ica[es
of deposit or savings accounts in banks or
savings associations organized under the laws of
this state and/or in national banks or savings
associations organized under the laws of the
United States and that any such deDOSits are
secured by the Florida Security of Public Deposits
Act, Chapter 280, Florida Statutes, and provided
that the bank oz savings association is not listed
with any recognized credit watch information
service.
Repurchase agreements comprised of only those
investments as authorized in Sections B, C and D.
Bankers' Acceptances which aze inventory-based
and issued by a domestic bank which has an
unsecured, uninsured and ungua ranteed obligation
rating of at least 'Prime-1• and •A• by Moody's
Investor Service and •A-1• and •A• by Standard
and Poor's Corporation and ranked in [he top
fifty (50) United States banks in terms of total
assets by the American Banker's yearly report.
Commercial Paper rated, at the time of purchase,
•Frime-1• by Moody's and •A-1• by Standard 6
Fooz's (prime commercial paperi.
Page 3
City of Atlantic Beach, Florida
Investment Policy
VI. A h '• Inat ~^p^*° (cont.?
Cash Management Bills
Treasury Securities - State and Local
Government Series (SLGS)
Treasury Bills
Treasury Notes
Treasury Bonds
Treasury Strips
Bonds, debentures, notes or other evidence of
indebtedness issued or guaranteed by United
States agencies, provided such obligations are
backed by the full faith and credit of the United
States Government. Such securities will include,
but not be limited to, the following:
1. United States Export-Import Bank
(Direct obligations or fully guaranteed
certificates of beneficial ownership)
2. Farmers Home Administration
(Certificates of beneficial ownership)
3. Federal Financing Bank
(Discount notes, notes and bonds)
4. Federal Housing Administration
Debentures
5. General Services Administration
Participation Certificates
6. Government National Mortgage Association
(GNMA)
(GNMA-guaranteed mortgage-backed bonds)
(GNMA-guaranteed pass-through
obligations)
7. United States Maritime Administration
Guaranteed Title XI Financing
B. New Communities Debentures
(United States Government guaranteed
debentures)
9. Vnited States Public Housing Notes and
Bonds (United States Government
.guaranteed public housing notes and
Mnds I
10. United States Department of Housing and
Urban Development (Project notes and
local authority bonds)
Page 2
City of Atlantic Beach, Florida
Investment Policy
III. Aeleaation of Authority
The Finance Director is responsible for investment
decisions and activities, under the direction of the
City Manager. The Finance Director shall develop and
maintain written administrative procedures for the
operation of the investment program, consistent with
these policies.
IV. Investment Performance and Reoortina
A portfolio report shall be provided monthly to the
City Manager and the City Commission. This report
shall include a breakdown of the portfolio, as well as
the performance during the period.
V_ Prudence and Ethicel Btandards
The 'prudent person' standard shall be used by the City
staff in the management of the overall investment
portfolio.
investments shall be made with judgment and care under
the circumstances then prevailing, wnich persons of
prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation,
but for investment, considering the probable safety of
their capital, as well as the probable income to be
derived from the investment.
VI. Authorized Inatrvments
The Finance Director shall purchase or sell investment
securities at prevailing market rates. Authorized
instruments are as follows:
The Florida Local Government Surplus Funds Trust
Fund (SBA);
Negotiable direct obligations, or obligations the
principal and interest of which are
unconditionally guaranteed by the United States
Government. Such securities will include, but not
be limited to, the following:
City of Atlantic Beach, Florida
Investment Policy
I. $CODC
This Investment Policy applies to all financial assets,
other than pension fund assets and deferred
compensation oz other employee benefit plans, if any,
that are held by the City of Atlantic Beach or for the
benefit of the City by a third party custodian and/or
money manager.
This policy does not apply to the uninvested funds of
the City, for example, demand deposit accounts and cash
on hand, or to the assets of municipal trusts for which
separate Investment Policies are adopted, or certain
other ncn-City funds in the custody of the einance
Director.
The intent of this Investment Policy is to be specific
enough to be meaningful, yet flexible enough to be
practical, given changing economic, business and
financial market conditions.
II. Inveatment Obiectivea
The following investment objectives will be applied in
the management of the City's funds:
A. The primary objective of the City of Atlantic
Beach investment activities is the preservation
of capital and the protection of investment
principal;
B. The investment strategy will provide sufficient
liquidity to meet the City's operating, payroll
and capital requirements;
C. In investing public funds, the Finance Director
will strive to maximize the return on the
portfolio, but will minimize the investment risk;
and,
D. The Finance Director will set procedures to
control risks and diversify investments regarding
specific security types, maturities and financial
institutions.
CITY OF ATLANTIC BEACH, FLORIDA
INVESTMENT POLICY
September 1995
RESOLUTION NO. 95- 25
A RESOLUTION OF THE CITY OP ATLANTIC BEACE, FLORIDA,
ADOPTZN6 AN INVESTMENT POLICY FOR CITY FUNDB~ AND
PROVIDIH6 AN EFFECTIVE DATE.
WBEREAB, newly created §218.415, Florida Statutes, requires
the City to adopt a written investment plan relating to investment
of municipal funds, and
IIEEREAB, Sec. 2-77 of the Atlantic Beach Code, as amended by
Ordinance No. 35-95-9 effective September 25, 1995,
authorizes the City Commission to adopt its written investment plan
by Resolution, and
iTHEREAB, the Director of Finance has proposed an Investment
Policy which establishes procedures and criteria for investment of
municipal funds, and
91HEREAB, the City's financial advisor has reviewed and
recommended approval of the proposed Iflvestment Policy, and
AEEREAB, it is desire of the City Commission to adopt the
proposed Investment Policy, provided it does not abrogate or
conflict with any provision or covenant contained in any bond
resolution or ordinance of the City.
NOR TEEREFORE, be it resolved by the City Commission of the
City of Atlantic Beach as follows:
88CTroN 1. The City of Atlantic Beach Investment Poliev,
attached hereto, is hereby adopted pursuant to §218.415, Florida
Statutes, and Sec. 2-73, Atlantic Beach Code.
SECTION 2. Nothing in this Resolution or the attached
Investment Policy shall be interpreted or construed to abrogate or
conflict with any specific provision or covenant contained in any
bond resolution or ordinance of the City relating to the investment
of bond proceeds available S.n specific funds or accounts.
SECTION 1. This Resolution shall take effect immediately upon
its final passage and adoption.
DABBED by the City Commission this day of September, 1995.
ATTEST:
MAUREEN KING LYMAN T. FLETCH ER
City Clerk Mayor, Presiding Officer
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney ~-
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259 P02 SEP 18'35 10:
,
OlDIYAYCY YO. 7S-e -e
EY OADZYEMCE OP ?IY CIS'>! O1 E'iLElllIC lnCEr ?LOAIDE•
EYBYDIYO CYEPTflR Zr EDILIYIBYAElIOYr EETICLY TOr DpElf?-
MEYTS, DIVZ8I01 ~~ DYPEE17Ifstit 01 PIYEYCI~ EiO, l~77r
IYPEYYyylit O! POYDi• TO YYQOIAY dOCY IYYYETYiYiE YY YEDE
ACCORDIYd I'o AY ZYVYtTItpPr POLICY. EYD PAOYIDZYO Elf
LPPECTIVY DETE.
BeachHaPlozida~Y~ ~ the City Commiaeian of the City of Atlantic
~'IOY i• Sac. 2-77 of the Code of ordinances of the City of
Atlantic Beach, Plorida, is hereby seceded to read ae follows:
"sk. 7-77. IaveeLent of tends; tavastaeat yoliaP.
The director of finance shall invest tang of the
city which are not required for immediate disbursement.
Such investment gust ba in accordance with the uet
recent Investment Policy as adopted by Resolution of the
city Comaission."
Bastion 2 'Phis ordinance shall take effect lanediately upon
its Pinal passage and adoption.
PEasED by the City Coamiaeion on first reading thi^
day of Septeaber, 1995.
PE6ilD by the City Cosmisaion on second and final reading this
day of Saptaabor, 1995.
ATTEST:
MAUREEY ICIYC r
City Clerk xayor, Prasidlfy Offioar
APProved as to form and correctness:
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AT7AN'rIC BEACH, FLORIDA 72277
1LlEPNONE (9M)2a9-5606
September 20, 1995
TO: Kim Leinbach, City Manager
FROM John Ruley, Firc Chief Uv
REF: Momhly report for August
Attached is a copy of the data 6om the run reports for the month of August, 1995., and a
comparison of the runs for August 1944. -
In addition you will see a report showing currrnt year 1995 as it compared to the totals for the
same time last year, 1994.
.4s shown for the month of August 1995, the F've Department responded to 104 calls fro service.
This figure is about 1°/. down from the same time Ltst year. (August 1994)
The average response time for the month is 3.56 mimries and is well within our ramul response
time to call within the city.. .
Comparing our total year to date figures with last years totals, you wvI see that our call volume is
down L5%
this momh our calls for rrredical assistance is averaging about S6°/. of our total call vohune and is
equal to the S6 •/.last year .The fire call percentage for this momh is about S% of total call
volume which is about 2.7SY. less thrn last year.
There was no major fire loss during the month
City of AtlsMic Beach
City Commission Meeting
Staff Report
AGENDA ITEM:
SUBMITTED BY: lobo Riney, Fire Chief
DATE: September 20, 1995
BACKGROUND: Data from fire reports for the month of August
RECOMMENDATIONS: Include these reports in the conxm agada
ATTAC}~NTS: Copies of the cover Memo to the City Manager and the compiled
dau hom the fire reports.
~ ' /~/ ~
RECEIVED BY CITY MANAGER: ~r,' ~~% ~ "rl'r, l_.. '~
AGENDA ITEM NO.
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WARNING TO OWNER: UNDER FLORIDA LAW, YOUR FAII.URE TO
MAKE SURE THAT WE ARE PAID MAY RESULT IN A LIEN
AGAINST YOUR PROPERTY AND YOUR PAYING TWICE.
TO AVON) A LIEN AND PAYING TWICE, YOU MUST OBTAIN A
WRITTEN RELEASE FROM US EVERY TIME YOU PAY YOUR
CONTRACTOR
NOTICE TO OWNER
(NOn~ Tn CONTRACTOR) Date: ful n, ]v9s RECEIVED
70: (GENERAL ODNTRACI'OR) TD: (OWNER)
JUL 3 1 1995
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P
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2116 Bay Road Adaotic Heath, FL 32233
PUBUC WORKS
NeeppNOe Heath, FL 32266
P1270JY YI2703tJ
The mdersigned hereby udorms You that he has famished, or a tumishiag saviors or mataisls as follows:
CONCRETE
for the iroprovemeot of the real property idmtilied u: _
A/IUA SEA TURTLE WATER METER VAULT e'
A ppomrttion of Uod lying m Seaioo 2l, Township 2 South, Range 29 East,
Allmlic 8cxh, Duval Comly. Florida
uoda ao order give by: TFiE PACE COMPANY (rxaut Gc PACE)
ibib In Prvdu rmi4d 1i svn W rNiN lm rylab b.tr P)~eb Wb,ubm.an i amlbeewY $ Ge 7JJl1a, Fbi45balu.
Barn Y a PATMEYr BOLD. b Yi av W tl.be,ca Vy R beanboa n 6r a1{I'raab P1~<aW bPJbutd J. bbpii{iis. R'Y (101 eat.
druyr etb~ b JR P R ~a b) Flail. Subb Svin T323, W aJJllf b ImY W6 dnr abb.P d,tl Prwd laV W •grd,til bW.
rtfAtE NOIE 1/B56NOTA Ih}I.Q~Im, NOR ENGIIIIBMNIEtMIN Ir11EJJ) YOUI PROPrST'. NOR 6 RA W7lFS OPIRaYIC RBCI)RD.
ib.w¢i.bWullaupmrrs dlasWmP.16b.Wbutlahmdlrt4GaPe.tr adv,rybsoadry,b.a.~laom.
IMPORTANT INFORMATION FOR YOUR PROTEC170N:
Ila1u ilvib W. Y: Nb vas Paw papvno IPr~ watbYY W R rp Pnl brt • aW b Wbu av tlv tr Plweb aPa!Rw1,.aPUy. lli WY b sawn u
.~ le. OPwmuaar Nie b P) laa6tl11[M P uCYI w„bv.a Wkn b bW abvkPa, w1eV P1bwe b,Prte caa be oaN aPa1
r bib )a pgmr b prbot
PROTECT 5'OURSE[F.
Wrs ales m Owner maY rcault m a 1kR against your property unless all those supplying a Notice a Owxr have bred paid.
IFARN mort about the ConstrvctioR Lieo [aw, (bapta 713- Fart 1, Florida Statutes, cent! the meuiog of the Nwitz by cmtactiog m atloroeY or the
Rorid~ Ikpartmmt of Agriwlturc and Consume Services, Division o(Consumer Services.
By: MJ. Holleman Agent For:
Custom Flow Co crcte Inc.
957 9th gvcnuc nth
Jacksonvllic Bcac , FL 32250
COPIES TO:
7000 (CJhf) City Of Atlmtic Flrach P. W.D11JOb kaaoy 1200 Sandpiper Igoe Atlmtie Beach, FL 32233
R<pucd By: NORTH F[ARIDA NOTJF7FR, HJC. 5705 ST. AUGUSy1NE ROAD /AJf., FL 32207 (9Da) 737-7841
17'1
3i August 1995.
City of Atlantic Beach
Dept. of Public Works
1200 Sandpiper Lane
Atlantic Beach, FL 32233
Attn: David Fussel
Piliny Products Inc.
Rentals /Sales
Certified DBE
NOTZCE TO OWNER
Ynu are hereby infn:-aed that Pi l.ina ProA^ct ~. 3^^. [`nntrarhott;
Subcontracted; Sold; Rented to construct or furnish the following
services and/or equipment:
Steel Sheet Piling and Pile Driving Hammer______________________
For the improvement of zeal property identified as:
Sea Turtle Valve Box Proj ect______________________
under an agreement with:
The Pace Company; Jacksonville Beach,_FL.
Under Flori a serving of this Notice restricts your right
to admirf` er payme is under your contract in accordance with
Secti,~,iF,~ 713.06 o e Florida Statutes.
Further, Florida Law prescribes that Sf this job is bonded, you
are required within ten (10) days to give written notice of the
existence of any payment or performance bond to this firm
incla:__i,-,y L;,e name ann address or the Surety and Principal under
said Bond. Piling Products, Inc. looks to the Prime Contractor
and his Bond for Protection.
~Q,..A ~i~dko~
Lane M. Moslow representing
Piling Products, Inc.
cc: The Pace Company; P.O. Box 51603; Jacksonville Beach, FL 32240
102 State Road +3. Sude "A" ~ Jac,eSO~~dle. Florida 32259 \ lelepr,one 904/287-8000 (FAX) 904/287-3514
1
~v` ~ /~ STANDMD PRECAST, INC.
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RECEIV~7
JUL 2 7 IYY~ ~
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AUG 111995
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RECEINEU bU!' D 4 1995
M«HINICE sE N~ZI/ss».«
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Mt1.N .N .N .M .N Tom ~ NII.N 7111.M
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VENDOw:
STANDARD PRECAST
11340 PHILLIPS HZGHNAY
P. O. BOX 23607
JACKSONVILLE FL 32241
~.. PRII~HAS~ORDER
°00~~F~n" P.O. NUYBEA DATE
AT4AME: BFAOI EIGIOr ]aYY3E
*Ei[srnE mn:o-sr~s
Gu ro.i a[afw 009656 6/15/95
ns xufeu wn urEU~ d [LL [[rgf9,
~X~wat auwi.vsouo
SNV TO:
CITY OP ATLANTIC BEACH ~
1200 SANDPIPER LANE
ATLANTIC BEACH PL 32233
J L J
YE NDOAf DATE NEEDED TENYS BEOU15[fpN ED BY
1264 6/1 5/95 NET K ELLY
F.O.B. CDNTIUCT NO. ACCDUNi NO. PROJECT REO. NO. nED. DATE
400-4001-s33. 52-0 0000008228 6/14/95
~ OUANTRY UOY REY NO. AND OESCRIPiION UNR COST EXTENDED COST
- 1.00 EA MATER METER PIT HATCH 3011.0000 3011
00
i 890 040 .
TOTAL 3011.00
' '~ NOTE ••
This
purchase order is over 5500 a hd is ~
AUK
11985 not valid without Che following sl ynatu
~
~ city Hanageri iJ
D '
~~/mi
l e eln c
Director of Finance:
nn suss ;
M CRi Ci rTWRC IFAGILL EIEIViGN11 NTYFNi Of /
GE OEPIL[GCIGEIU..TNp fTfTEfLLEi iI2. GL011Of RITE i1[ '.'
PBEP111LL nTEA)N[CMMGE$UftE55 OTNE(iwWE YPE<aFEO ~ ~I" ~~~ ~ /~
NorrH mr
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ACCOl114TS PAYAe~
PACE UTILITIES AND E~CCAVATING CO. ~~d
P.O. BOX 51603 • JACKSONVILLE BEACH, FL 322x0 • (90~) 72a~6305
DAILY REPORT
Neu~E 45 •~T, pL~uo L~me¢o~
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fiA(1 GP41G_< S~F GLULIVI~_ Lla.wlr0 ADD~TI•Ne L~ASDNA ~T OFF.
FOREMAN
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PACE UTILITIES AND EXCAVATING CO.
P.O. 80X 51603 • JACKSONVILLE BEACH. FL 32210 • (901) )2q.6309
.r DAILY REPORT
FOREMAN
.SCOTTY'S
NEF'fll1~ BEACH
24 i-057
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P.O. BOX 51603 • JACKSONVILLE BEACH, FL 32210 • (901) 7216309
DAILY REPORT
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PACE UTILITIES AND E~COAVATING CO.
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P.O. t30% 51603 • JACKSONVILLE BEACH, FL 32210 • (901) 7216309
DAILY REPORT
DATE: Stw~ ~B ~EATHFR• CLEA2~ ~ TpR Nn
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PACE UTILITIES AND EXC~IVATING CO.
3~~
P.O. BOX 51603 • JACKSONVILLE BEACH, FL 3220 • (90a) 72~~6309
DAILY REPORT
FCRENAN
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PACE UTILITIES AND E)CCAVATING CO.
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P.O. BO% 51603 + JACKSONVILLE BEACH, Fl 32210 • (901) 72a~63J9
DAILY REPORT
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ILLEGIBILITY OF SOME OF
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THE ORIGINAL. THE FAULT
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PACE UTILITIES AND EYCAVATING CO.
P.O. BOX 51603 • JACKSONVILLE BEACH. FL 322x0 • (9pa1 72a~63C9
DAILY REPORT
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P.O. BOX 51603 • JACKSONVILLE BEACH, FL 92210 • (9W) 72a~6309
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P.O. BOX 51603 • .NCKSONVILLE BEACH, FL 322!0 • (90/) 72a~6309
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PACE UTILITIES AND EXCAVATING CO.
P.O. BOX 57603 • JACKSONVILLE BEAOM. FL 7220 • (9W) ~2a~6309
DAILY REPORT
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PILING PRODUCTS,~INC.
102 STATE AD. 13, SUITE A
JACKSONVILLE, FL 32269
(904) 2878000 • FAX (904) 2B736U
The Pace Coeipany
P.O. Box SI603
Jackaonvitle Beach, FL 32PI0
J
Sea Tuxtle Inn; JarheonvilLe Bch., FL
ReLUn bneight on Rental Sheet Piling
l~Jq MOpfClf, MC. q A
CvilIED W!/OBE III~ONIMC'f01L
INVOICE
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102611
Vu6al -- ChaAlie Pace
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Het IO days &avLt St. v.
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R<CAaAdeoR
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TRICE AMOUNT
L.S. 5200.00
PAST WE INVOICES WILL ACCRUE MRERESt AT THE MTE OF 1 ~VAi P64 YXlI4M.
PILING PRODUCTS,~INC.
1~ STATE F1fl. 13. SUITE A
JACKSONVILLE. FL 322SB
(9Q4) 287.8000 • FA% (904) 2873514
L
Ike Pace Cowpony
P.O. Baz 51603
lackeonvilte Beack, FL 32f10
ttNi-I
INVOICE
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Vu6aL - Ckulie Pace
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Net 10 Days Beavu St.
frrarT~~u.
Riekatdeon
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S¢a Taatte Inn; Jack.eolnrilte Stack, FL ~ XX I
34 ea.
tat Nontk Rent 8¢giuing 6/t3/95 thtougk 7/tt/9S.
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Slif/ton S9L6.36
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PAST DIIE wN01CE5 WAL ACCAUE aT1gESTAT TIE MlE OF 1-YA P61IIOnTM
PILING PRODUCTS, INC.
102 STATE F87. 13, SUITE A
JAf3(SONVILLE, FL 32258
(904) 287-5000 • FAX (9W) 287-3511
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the Pace Cowpony
P.U. Boz 51603
Jackeonvttte Beach, FL 32210
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- I PAST DUE a1V01CE5 YRl ACCRUE artE+iEST AT T1E RATE OP 1-YAC PEN YOMIII
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INVOICE
~~
SS00/day 5500.00
31.50
P00.00
. I j732.50
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-PACE UTILITIES AND EXCAVATING CO.
P.O. BOX 57603 • JACKSONVILLE BEACH, FL 322E0 • (9M) 72a~6309
T DAILY REPORT
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PACE UTILITIES AND EXCAVATING CO.
P.O. BOX 51603 • JACKSONVILLE BFJ~CH, FL 322x0 • (9W; 72a~6309
~ DAILY REPORT
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P.O. BO% 51603 • JACKSONVILLE BEACH, fL 322x0 • (90e) 72~~6309
ti VNWA"lyb MA?E[IALS SECwR~~ 0.2E/t-
FOREMAN
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NOTICE
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ILLEGIBILITY OF SOME OF
THESE DOCUMENTS IS DUE
TO THE POOR QUALITY OF
THE ORIGINAL. THE FAULT
DOES NOT LIE WITH THE
CAMERA OR ITS OPERATOR.
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P.O. BOX 51603 • JACKSONVILLE BEACH. FL 32210 • (9W) 72a~6309
1 DAILY REPORT
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" P.O. BOX 51603 • JACKSONVILLE BEACH, FL 322.0 • (90q 72a~6309
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~ILITIES AND EXC,pV74TING CO.
P.O. BOX 51603 • JACKSONVILLE BEACH, FL 32210 • (9W) 72~~6309
DAILY REPORT
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P.O. BOX 51603 • JACKSONVILLE BEACH. Fl 3220 • (9W) 72~~6309
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PACE UTILITIES AND EXCAVATING CO.
P.O. BOX 51603 • JACKSONVILLE BEAOM, FL 32240 • (9M) 72a~6309
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P.O. BO%51603 • JACKSONVILLE BEACH, Fl 3220 • (90~) 72{309
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P.O. BO%51603 • JACKSONVILLE BEACH, FL 322{0 • (904) T24~6309
DAILY REPORT
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Staff Report: Construction of Reiaf occed Concrete Access
Manwap At The Sea Turtle Ian by Pace Construction Company
September 19, 1995
Page: 3.
F. Traffic Disruption At The Sea Turtle Inn i Vicinity:
As discussed at the 9/11/95 Commission Meeting, this
project disrupted traffic at the Sea Turtle Inn and
wan a major disruption for the residents near Ahern
Street and Beach Avenue. Although this project
should have been stopped at the end of Juae when the
Contractor did not provide the requested information,
it should be noted there was major pressure to
complete this project. Further delays did not seem
prudent at the time. The project lasted 44 daps.
RECDlBBI11DATIOl1: Payment of Invoice for balance due of
b21,831.61, withholding an amount of 52,182.95 due to Piling
Products, Inc. and 5656.18 due to Custom Plow Concrete, Inc.
the two suppliers sending Notices To The Owner.
ATTACBID3NT3: 1. Daily Reports (44 Sheets)
2. Purchase Order for Lid from 3taadard
Precast
3. Notices To The Owner
RBVIEAED BY CITY NAIIAO1i8
ACHIDA IT01 NO
Staff Report: Construction of Reinforced Concrete Access
Hanway AC The Sea Turtle Inn by Pace Construction Company
September 19, 1995
Page: 2,
Problems Nith Stabilizing the Excavation:
Due to heavy rains, the Contractor was having
difficulty achieving proper angle of repose on the
excavation, i.e. material was sliding back into the
previously excavated area. On 6/22/95, OSNA
inspectors informed the Contractor that the project
would require sheet piling. This work took place
from Thursday, 6/22/95 through 6/26/95. Tha sheeting
was removed on 7/21/95 upon completion of th•
project. The cost of this extra work was
apPCOxima[ely $4,900.00.
Delay for Holiday:
In order to comply with a request by the Sea Turtle
Inn, the Contractor shut down operations from July
1st through Tuesday, The Fourth of July. The
additional cost was negligible at approximately
$200.00.
Notice(s) To The Owner:
The City has received Notices To The Owner from
Custom Flow Concrete, Inc, and Piling Products, Inc.
Copies are attached. The City has contacted both
suppliers to determine the amount owed by Paee
Construction Company for this project. Their
correspondence Sa attached.
Daily Reports:
The Contractor submitted daily reports to backup his
summary sheet. He requested that the rates remain
confidential in his 8/23/95 letter. Sea Attachment
and (49) sheets. These reports and the summary sheet
were reviewed by staff and found to be In general
conformance with daily inspection of the work. (fie
did not have manpower to perform full time
inspection).
CITY OP ATLANTIC BEACR
CITY COMMISSION MEETING
STAPP REPORT
AGENDA ITEM: Construction of Reinforced Concrete Access
Manway (Vault) At The Sea Turtle Inn By
Pace Construction Company
SUBMITTED BY: Robert S. Rosoy/Director of Public Works~.'~/~-
DATE: September 19, 1995
BACKGROUND: In response to the request for additional
information by the City Commission at the 9/11/95 meeting, we
submit the following:
Problems With The Water Lines:
On 6/14/95 the water line ruptured and required a
temporary repair which was made by the Contractor.
The water lines were originally located under the
landscaped island of the Sea Turtle Inn. To preclude
further problems with access to the water line, the
Contractor and Assistant Public Works Director, Mr.
David Fussell, requested an enlargement of the
dimensions of the box to include the bypass system
and the 6" diameter main. At the time, it was felt
that if the City paid for the lid and provided
assistance with manpower, costs could be kept at or
near the original amount. The request to enlarge the
box was approved by the Director of Public Works and
purchase order (NO. 9656) dated 6/15/95 was approved.
The city purchased the 9'-10" x 15'6" lid with a 45"
x 60" hatch for S3,011.
On 6/14/95 the Contractor advised Mr. Fussell that
the entire bypass system should be replaced. After
observing the deflection in the line and the leaking
joints, the contractor was given approval by th•
Director of Public Works to complete this emergency
work. This work took place from 6/15/95 to 6/20/95.
The contractor was advised to submit backup for this
work on the lines, but none was received until the
end of the project. Thi9 emergency repai[ work cost
54,408.56 and had nothing to do with the construction
of the vault.
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indicated repayment o(the Inan would be from the ezisting rate structure and would not require
any rate increases or new rases
A1r Cahalan requested that the City Commission authorize an independent engineering study and
grant permission to solicit proposals from financial institutions. Discussion cowed and
.Commissioner Shaughnessy inquired into the advisability of performing the rngrneering study
before it had been requested by a prospective lender. Mr. Cahalan indicated that Irnding
institutions routinely require engineering studies in transactions of this nature and he felt it would
be in the city's best interest to undertake such a study at this time.
Uiwussion cowed and it pointed out the city currently had a S10 million loan with Barnett Bank
and it was felt by some that the city should negotiate with Barnett Bank to modify or increase the
amount of that loan, and possibly, preclude the need for seeking further proposals. Ann Meuse
reponed, however, that Barnett Bank officials had indicated that they could not negotiate the
existing loan further because of the Conwltants Competitive Negotiation Act, but would be happy
to submit a proposal in response to an RFP.
Folbwing further discussion, Commissioner Rosrnbloom moved to authoriu stag to seek
proposaB from financial institutions to provide (aaocing for storm water, sewer and water
projects and geaenl government capital improvements. The motion was seconded by
Commissioner Weiss and was unanimonsty approved.
Commissioner Rosenbloom moved to seek an rngioter to undertake an independent study
is accordance with the recommeadatiom of the Financial Adviwr, the seleetioo, terms and
cost of which would be brought back to the City Commission for approval The motion
was seconded by Commissioner Weiss.
Jim Jarboe pointed out the city already had continuing wntracts with Smith @ Gillespie, Gee &
Jrnson and Pitman & Hartetrstein and either of these firms could be authorized to undertake wch
a study. In response to a question regarding whrn the rngirtaring report would be required, Mr.
Cahalan indicated the report would be required prior to isstwrtce of the debt. Following further
diuussion, tbt qutxtioo was called and the motan carried aoaoimousty.
There being no further business to come before the City Commission, the Mayor declared the
meeting adjourned at "1.45 PM
G
Lyman T Fletcher
Mayor/Presiding Officer
1TTEST
Maureen King. CM(`" ~'
Cih Clerk
Mirwtes, Page 10 I Cp~g. MIS Y N
throughout the city.
Commissioner Waters referred to Bill Morgan and an agreemem with the
city for storm sewer a[ 19th Street. Mr. Kosoy indicated he would meet
with Mr. Morgan.
There being no further business the Mayor adjourned the meeting at
11:10 p. m.
Lyman T. Fletcher
MayodPresiditrg OtTicer
ATTEST:
Maureen King
City Clerk
yiy
NAME OF
Minutes, Page 9 COMMITS. M 5 Y N
F'. Authorrse asphalt paving of Wnt Plaza, Begonia, Tulip apd
Carnation Streets in Section H (this was acted upon earlier in the
agenda)
f. Authorize e:ecutiop of lease agreement with P.C.S. to locate an
antennae on the water tower (The Mayoronnouneed at the
beginning of the meeting that this agenda item would be
withdrawn from the agenda)
Mayor Fletcher asked John Meserve to give a report relative to the revision
of the tree ordinance. Mr. Meserve reported the committee would probably
complete their task in about two weeks, and the Commission would receive
a working draft of the ordinance. Commissioner Weiss questioned whether
the committee had been given the proper direction from the Commission.
He felt the proposed ordinance was more complicated and complex than that
which had been presented to the commission some time ago and
subsequently failed. He felt the ordinance was too intrusive and took too
many rights from property owners. Mr. Meserve indicated the committce
was still working on the ordinance and that it was premature to accept or
rejeM it at this point.
8. it}' Manaas~orts and/or CorrcFpoodeoce
Kim Leinbach reported staff had a meeting with the Department of
Environmental Protection (DEP). He indicated the DEP was receptive
to the city's position and that no consent order or fines would be made
against the city.
9 Reports and/or repunt from City Commissioner, City
Commissioner Shaughnesry reported she had attended a Beaches & Shore
Conference in the Palm Beach area, and that water and sewer problems were
experienced in that area similar to the experiences of Atlantic Beach.
Commissioner Weiss
...felt that barricade situations in emergenry situations needed to be
improved upon
... feh that security could be improved upon in the City Hall, to which the
City Manager explained plans were being made to restrict frce access
v'y
Minutes, Page 8 NAME OF
COFA.IIiS. M S Y , N
D. Authorae payment of Paee Construction Company invoice in
the amount of 521,715.01 for construction of a meter vauh bo:
at the Sea Turtk Iun
bob Kowy explained due to changes in the vault size, bottom, lid and finish
work, the adjusted invoice was in the amount of 526,209.61. He explained
the vault box was constructed to afford city pttwnnel safe and dry access to
the water meters for the Sea Turtle Inn. The original purchase order
anticipated constructing a much smaller vault box. He explained the project
had been much more extensive than originally proposed, but that the vault
would eliminate the need for excavation whrn work needed to be done in [he
future.
Motao: Authorae payment of Pace Coostruttiou Company
invoice in the amount of 526,209.61 for constrvetioe of a meter
vault boa at the Sn Turtk Inn
finder discussion it was fdt by came Commissioners that the Commission
should have been advised earlier of the cast ovttrun. It was fdt a project
that started out to cost 55,000 should not have cost overtuns to the extern of
$26,209.61. The commission indicated it would like to have a betttt
explanation of why the cost overruns occurred.
The question was called and the vote recalled in 3-2 with Commissiontts
Shaughnessy, Rosenbloom, and Mayor Fletcher voting nay. The motion
failed.
E. Appointments to the Code Enforcement Board
Mayor Fletcher nominated Richard Mann to be reappointed to fill a vacancy
on the Code Enforcemrnt Board for a four year [erm. The Commission
indicated their approval of the nomination of Mr. Mann
Mayor Fletchtt nominated Kathlern Russell to be reappoimed to the Code
Enforcement Board for a four year term. The Commission indicated their
approval of the nomination of Kathleen Russdl.
x
x
x
x
The Mayor indicated there was one more vacancy on the Code Enforcement
Board and one vacancy on the Community Devdopment Board and he asked
the Commission to consider possible nominations to be considered at the
nett meeting
Minutes,
The question was called and the motion carried unanimously.
Agenda item 7F was taken out of sequrnce and acted upon.
F. Author¢e asphalt paviog of West Plaza, f3egoaia. Tulip and
Caroation Streets io Section H.
Kim Leinbach reported the city was iswed the appropriate permit by the St.
John's River Water Management District to pave road wrfaces with hot
asphaltic paving material. The following people spoke relative to problems
thry felt they had with reference to poor road conditions in SccIC'rr'on ~ Ron
Schiebler, 1042 Tulip St., Emily Cheek, 1321 Gladiola Street, I
McLaughlin, and Jim Ewing, 1280 Tulip Street.
i
Motion: Approve asphalt paviog of dirt roads in Section H
Following a brief discussion the question was called and the motion cartied
unanimously.
C. Authorae Ciry Manager to execute wotnd with Connelly &
W kker for engineering xrvices in connection with water line
r:lensan from Sella Marion Drive to Oceanwalk
Bcb Kosoy explained the city had received a proposal from the firm of
Connelly & Wicker, Inc. to provide: Topogaphic wrveying for 51,375,
design and permitting phax services for 52,750, construction phax services
for S2,SW, and, if required, a proposal to complete the dredge and fill
permitting for 52,000.00.
Y!Y
NAME OF ~
COMMAS. M,S~Y~N!,
A discussion enwed concerning whether or not this would improve preswre,
to which Mr. Kowy explained he felt it would increax preswre. Qceanwalk
Homeowners Association agreed to donate plans to the wnwltant, end to
work with Mr. Kowy regarding the easement. A 5EN6LOOM
Motion: Accept lump som, not to eaeetd propowl of Sg,625.00
top compktq design, permitting, bidding and constroctbn
phases of the waterline a:tensan to Oedowalk project. (Deign
fees to be reimbursed from proposed financing.)
Following a brief discussion the question was called and the motion carried
unanimously
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Minutes, Page
Motion: Adopt Tentative Budget for fiscal year 1995/96
Mayor Fletcher opened a Public hearing on adopting the temative budget for
fiscal year 1995/96. He explained the final public hearing would be set by
the City M1fanagcr.
Ruth Gregg inquired regarding the amount o(money that had been
allocated (or Howell Park renovations. The City Manager reported
5200,1)00 had been budgeted. When asked to explain the degrce of
maintenance that would be necessary to renovate Howell Park the City
Manager explained the park had dneriorated, wood had rotted, and so
forth.
Vero Weatherford inquired as to the maintenance of new parks and the
Mayor indicated the city was pursuing grant funds.
Cindy Corey felt parks had barn neglected, and that some of the equipment
in various parks was antiquated. She indicated the Parks and Recreation
Board recommended S 100,000 for renovations to Howell Park, only, with
the rest of the funds to be used for various other parks.
Dorothy Kerber inquired regarding transfer of funds from the Utility Fund
to General Fund, and Ann Meuse explained [he city's budget process
regarding this matter.
Since no one wished to speak further the Mayor closed the public hearing
The Mayor invited the Commission to discuss the matter. A discussion
ensued regarding the 5200,000 that was allocated for renovations to Howell
Park and it was fel! by some commissioners that the parks and Recreation
budget should be spread over a variny of parks and not on Howell Park,
only. Following discussion, Staff was instruned to amend the budget by
deleting reference to Howell Park, and to change to "park improvemems."
A discussion ensued concerning having a three percrnt across-the-board cost
of living allowance spread more equitably among all employees. Whereas
wme Commissioners supported the idea of spreading the three percent
more equitably, other Commissioners felt this would penalize higher paid
employees The City Manager was dirtxted to look into this before the next
meeting The City Manager pointed out that the discussion referred to non-
union employees, only
NAME OF
i °~°
COMMAS. I M S Y N
Xi
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X
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Minutes, Pa e 5
8 COMMRS. IM S YIN
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION,
ARTICLE IV, DEPARTMENTS, DIVISION 4, DEPARTMENT OF
FINANCE, SEC. 2-73, INVESTMENT OF FUNDS, TO REQUIRE
SUCH INVESTMENTS BE MADE ACCORDING TO AN
INVESTMENT POLICY, AND PROVIDBVG AN EFFECTIVE DATE
Mayor Fletcher presented in fldl, in writing, Ordinance No. 25-95-27.
Motion: Approve passage of Ordinaote No. 3595-9 on Tint
reading and set publit hnring oo September 25,1995
Following a brief disassion the question was called and the motion carried
unanimously.
7- New 8usiness-
A. Adoption of tenative millage me of 3.1721 for festal year
1995/96
B. Publie hearing on opentiog budget for fneal year 1995/96
Mayor Fletcher explained the first item to be wnsidered was the adoption of
the tentative millage rate o(3.1721. He explained the rolled back rate for
1995/96 was 3.7397, and that the tentative rttillage was 15.18 percent lower
than the rolled back rate.
Motion: Adopt teotative millage me of 3.1721 for focal year
t 995!96
1layor Fletcher opened the floor for a public hearing concerning the
tentative millage adoption and invited comments from the audience.
Since no one wished to speak the Mayor closed the public hearing.
No discussion before the vote. The motion carried unanimously.
B. Public hearing on openting budgN for fotil year 1995/96
!vlayor Fletcher explained the sewed item to be considered was the total
operating budget being proposed for 1995/96 of 532,133,676.
SS
ss
x
x
x
X
X
X
x
x
x
r.
Minutes,
Commissioner Weiss indicated he wu disappointed that the lowest bid wu
5234,375, when the wmmission had hoped to complete the project for
between S 160,000 and 5170,000. Other commissioners indicated their
disappointment u well, and the architect wu asked to redesign the project
so that it could be rebid. Commissioners expressed concern relative to the
city's process on bidding, and they indicated their desire to review the
process at the neM meeting. Concern wu expressed that after the .
commission gave their initial consent to the architect, the project went out to
bid without coming back to the commission for review.
Motion: Approve passage of Consent Agenda
The question wu called and the motion carried unanimously.
5. Action oe Resdutinns•
A. Adoption o(Reaolntion No. 95-25 adopting an investment policy
for city foods
It was decided to defer anion on the resolution until the next meetittg at
which time Ordinance 35-95-9 would be on the agenda for action.
B. Resolution 9526 - A RESOLUTION OF THE C17Y OF
ATLANTIC BEACH, FLORH)A, ADOPTING DISCLOSURE
PROCEDURES RELATED TO EX PARTE
COMMUNICATIONS WITH PUBLIC OFFICIALS IN
ACCORDANCE WITH NEWLY ADOPTED SECTION
2D6.0115, FLORIDA STATUTES, AND PROVIDING AN
- EPFECTIVE DATE
Mayor Fletcher presemed in full in writing Resolution No. 95-26.
Motion: Approve passage of Resolution No. 9526
Following a brie discussion, the question wu called and the motion cartied
unanimously.
COMMAS. MISIYiN
x
x
x
x
x'
X
A. Ordinance No. 35959 - Fint Reading
~V'V
NAME OF
Minutes, Page 3 COMMAS. M S Y N
an entire day and this would constitute 40 percrnt oCthe city's work force
on private property. Mayor Fletcher explained the mosquito problem wss of
concern to him. He asked staff to address the matter of pumping the water
if it was thought to be a public health nuisance
It was explained the city was addressing the drainage needs of the
community and that problems would be fixed in the near future.
Dan Arlington expressed support Cor the Fire Department
Jim Lucaa wmmended [he Commission for taking the time to cautiously
plan for long term raids.
Jim Ewing, 1280 Tulip Street, requested police patrols on Begonia and
Tulip Streets. Chief Thompson indicated be would contact Mr. Ewing.
Dan Myer, 1200 Tulip Street, requested streets lights on existing poles.
This was turned over to the City Manager.
i ilnGnuhed Business:
A. Discussion and relattd aN'too relative to costing restroom
building in Donner Parlr (tbis sras withdraws from the agenda)
e r'ooseot Asceda:
A. Aeknosrkdge receipt of Public Worb Projects Soto Report
B. Acknow•kdge receipt of Building Department Report for Aogwt
C. Acknoavkdge receipt of Code Eaforcemml Report for August,
1995
D. Acknowledge rtteipt of Recreation Facilities Usage Report for
August 1995
E. Reject aB bids received under Bid Nn. 9/9520 for conNroct"qo
of Donner Park Community Center, and authorizing
readvertisieg the projrct
Commissioner Weiss requested that Consent Agenda Item E be withdrawn
tiom the Consrn[ Agenda.
F.. RejeM all bids received ceder Bid No. 9/95-20 for coestruction
of Donner Park Community Curter, and authorizing
rtadvertising the project
i ~~v
NAME OF
Minutes, Page 2 COhBA15- M S Y ~ N
Ruth Cregg inquired regarding the status of the Wonderwood Expressway.
Mayor Fletcher explained the project was moving ahead and the Department
of Transportation was committed to completing thejob.
William McGee read from a statement he prepared and distributed to the
Commission dated September 1 I, 1995 indicating his recommendations
regarding stonnwater and sewage disposal (attached hereto and made a part
hereof -Exhibit B). Mayor Fletcher asked Kim l.einbach, City Manager, to
carefully consider the recommendations of Mr. McGee.
Louis Mac Donnell inquired regarding the legal order recently issued I
relative to the Selva Linkside lawwit. Mr. MacDonnell asked the
Commission to take a second look at the plat~for residemial property. Alan
Jensen, City Attorney, explained the city's response would be filed in a ~
timely fashion. He explained the action the Commission had taken was final.
and the lawwit had been filed by Mr. Mac I)onnell's attomry. He further
explained the city would respond as to why the petition should not be i
granted. j
KuR Sanders inquired concerning why Tiffarry by the Sea had been allowed
to remove so many [recs. and he inquired wnceming an agreement with the
developer to plant more trees. Mayor Fletcher directed Kim Leinbach to ~ I I
look into the matter and to report back to the Commission.
i
Barbara Bonner referred to recent Flooding and drainage problems and
wggested the city consider placing a moratorium on building new homes
until the drainage problems were addressed- Mayor Fletcher indicated the
city would look into the matter.
Ms. fillyard, GO Simmons Road, complained that a ditch betwcen Simmons
and Francis Avenue needed maintenance. Kim Leinbach indicated the ctty
was working on acquiring an easement so the city would have access to
maintain the ditch. I
Vern Weatherford, 371 9th Street, complained oCstanding water and I
mosquitoes on his property- A discussion enwed wnceming the possibility
of the city pumping waer from tM 9th Street neighborhood. Bob Kosoy.
Public Works Director, explained he did not have the staff to dedicate to I
private property. It was explained unless water was going imo wmeone's
Mont door the city did not pump the water, as workers would be tied up for
MINIiTES OF THE REGULAR MEETING OF ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD,
AT 7.15 PM ON MONDAY, SEPTEMBER 11,1995
PRESENT: Lyman T. Fletcher, Mayor
Steven Rosenbloom
Suzanne Shaughnessy
J. Dezmond Waters, III, and
Robert G. Weiss, Jr., Commissioners
Alan C. Jensen, City Attoi
Maurern King, City Clerk
7'he meeting was called to order by Mayor Fletcher. The invocation was
followed by the pledge to the Nag.
Mayor Fletcher announced agenda Items 3A and 7G would be withdrawn
!iom the Agenda.
], Aonrova or ne mi '-- - "e A-eaS r Commiuioo McNine_of
Y;otember 11. 1995 and Soer~l Cam ~ Mectme of Gotember 5.
)_~
Motion: Approve minuta of the regular meNiog of
September 11, 1995
The question was called and :he motion carried unanimously.
Motion: Approve Special Called Mating of September 5,
1995
Maureen King. City Clerk, passed out an amrnded second Page of the
minutes of September 5, 1995 (copy anached hereto and made a pan hereof
Exhibit A). She ecplained the amendment clarified specific language-
No discussion before the vote. The motion carried unanimously.
~ y.e~o ition of Yisiton
A. Presenution of Proclamation dalaring the wale of September
I1, 1995, u Frirndr of the Beaches Libnry Book Sale
Mayor Fletcher read the Proclamation in its rntirty and he urged citizrns to
support the book sale
i
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DI[
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NAME OF O N i E l F
COMMFIS. N D , S ', C
IX
x'x
x
Y
(X
;x
x x
Page Two
Agenta - Septcmber 25, 1995
7 New Baainaa:
A. Action on recorrunerdations of Allan Waters for inwrance coverage (Ann Max)
B. Approval of wpplemattd agreement with the Departtrtent of Transportation for
msintenance of Agwtic Gardem ditch (Bob Kosoy)
C. Authorize eaeation of agreement with Cm & Jenson for engineering xrvices
to modify the currem Oak Harbor sewer rtdubiliution and specifications to include
rephuamtmt of water mains (Bob Kosoy)
D. Review of revixd sprs:ifications for Donner park Community Cemer
E. Authorize taecution of Lease Agreement to allow PCS to locate a
wmmumcaztom aznenna on Atlturtic Beach water tower (Kim Leinbach)
' Crty Maaa~er Reports ud/or Corr'raponduce
A. Report relative to response to the Department of Environmemd Protection relative
to flooding
Report ud/or regrtab from City Commigiorsen. City Attoraty aad City Clerk:
Adjounmterd
If arty person derides to appeal arty decision made by the City Commission with respect to any
matter wnsidered at arry meeting, such person may need a record of the proceedings, and, for
wch Purpose, msy need to enwre that a verbatim record of tht proceedings is nude, which
record shall include the testinwny and evidence upon which the appal is to be based.
Any Person who wishes to speak to the City Commission on arty matter az this muting should
wbmit a request to the City Clerk prior to the meeting. Forms for this purpox are available at
the entrance to the Commission Chambers.
CITY OF ATLANTIC BEACH
September 25, 1995
AGENDA
Call to order
Invocation and pledge to the flag
Approval of the minutes of the Regular Commission Meeting of September 1 I, 1995
RecoEnitioY of Visitoro:
UYfioishtd BtlalYea:
A. Authorize payment of Pace Construction Company invoice in the amount
of 521,715.01 for construction of a meter vault box at the Sea Turtle Inn (Bob
Kosoy)
g. Appoimments to the Code Enforcement Board and Community Development
Board
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTME BY THE CITY COMMISSION AND WILL BE ENACTED 8Y ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
CoYSrnt Agenda:
A Acknowledge receipt of Public Works Projects Status Report (Bob Kosoy)
B Acknowledge receipt of Fire Department Report for August 1995 (Chief Rulry)
Action oY Ordinaaca:
A Public Herring and final reading of ordinarrcx No. 35-95-9 to require that
invcstmems of city funds be made according to an investment polity (Ann Meuse)
Action OY RefalYtlOYa:
A Adoption oC Resolution No 95-25 adopting an investment policy for city funds
(Ann Max)
B Adoption of Resolution No 95-27 appointing clerks, deputies and inspa9ors for
the city's primary election on October 3, 1995 (Maureen King)
C Adoption of Resolution No 95-28 authoriring year end budget modification (.4nn
Meuse)
CITY OF
lfrllawtie $caelc - ~le:ir[a
800 SEMI\ULE R01U
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~(l , iA11AN1 :RL5SD<
September 7, 1995
Memorandum to:
The Honorable Mayor
and Members of the City Commission
City of Atlantic Beach
From:
Maureen King, City Clerk
Subject
Agenda Item SA -Request by P.C.S. to locate antennae at water tower
Please be advised that information was not available to include in agetda packets with reference to
Agenda Item 8A. We will send Otis information on Friday, September 8, 1995.
~'
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July 28, 1995
Nr. Rellp Burton
City of Atlantic Beach
Public Norks Department
F11%# 247-5843
Re: Asphalt Paving Quotation
Dear Relly,
(YW) 2Ga~Z020
FAX (god) 79RlC57d
8ubsequeat to our conversation of Jnly 27, 1995 we are yleased to
quote you on the below listed paving xork.
5,935 S.Y. of 1/12^ Asphaltic Coacret• B 83.09 per s.Y.
Thin price is based upon our company performing this rork in
conjunction xith other paving for your dapartnw+nl.
If you have any questions coacesaiaq thin quote please coalac! m..
Respectfully a 'tied,
oval Aapha roduats, Ino.
'~ -
Minehel A surna
8aecutiv Yice President
M8/mb
r,~ _ ~~y i~~y .
CITY OF
1 ~faetie b'eae! - ~faau(et
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M E M O R A N D U M
uao s+~vnrEa uvE
A'fLUTIC BEnCH. EIDRIM lSDl1M1
iELEPHO~'E Iww12lF5iw
F'.lC Iww13lAlBl1
DATE: July 31, 1995
TO: Robert S. Kosoy/Director of Public Horks
FROM: Kelly D. Burton/Street b Haintenance Div. Director
SUBJECT: Paving Dirt Roads in Section "H"
To qualify for the City of Jacksonville Contract Asphalt
Pricing you must have a minimum of 12,000 sq. yds. I talked
with Mike Burns of Duval Asphalt about the project. If we
proceed with the paving of the dirt roads when he is working
in this area during mid-August, he will pave the Section "H"
dirt roads for 53.09 a square yard with 1-1/2" type III
asphalt.
I estimate the total square yardage of dirt roads in Section
H" will require 5,935 sq. yds. Given the figures by Duval
Asphalt, the cost to the City are based on the following:
5,935 sq. yds x 53.09 = 518,339.15
10$ Contingency 1.833.92
TOTAL 820,173.07
KDB/cst
Attachments: Estimate From Atlantic Coast Asphalt Company
cc: PILE: PAVING - Section H
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CITY OF ATLANTIC BEACH PUBLIC
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POST OFFICE BO% 1429 PALATKA, FLORIDA 32178-1429
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Please note that if dewatering is to occur during any phase of
construction or thereafter and the surface water pump(s), wells, or
facilities are capable of withdrawing one million gallons of water
per day or more, or an average of 100,000 gallons per day or more
over a year, and any discharge is to be off-site, you must apply for
and obtain a Consumptive Use Permit (40C-2) from the District prior
to starting the dewatering. Please contact the District if you need
additional information or application materials.
Permittee agrees to hold and save the St. Johns River Water
Management District and its successors hazmless from any and all
damages, claims, or liabilities which may arise from permit issuance.
Said application, including all plane and specifications attached
thereto, is by reference made a part hereof.
This permit does not convey to Permittee any property rights nor any
rights or privileges other than those specified herein, nor relieve
the Permittee from complying with any law, regulation or requirement
affecting the rights of other bodies or agencies. All structures and
works installed by Permittee hereunder shall remain the property of
the Permittee.
This Permit may be revoked, modified, or transferred at any time
pursuant to the appropriate provisions of Chapter 373, Florida
Statutes.
In the event you sell your property, the permit will be
transferred to the new owner, if we are notified by you within
thirtx days of the sale. Please assist ue in this matter so as
to ma>_ntain a valid permit for the new property owner.
Thank you for your cooperation and if this office can be of
any further assi~tannce, to you, please do not hesitate to contact
Wi ism C. Wilson,((J/supervising Professional Engineer - Jacksonville
Department of Resource Management
Enclosures: As-built Certification Form
Limiting Conditions 1-15
Special Condition Sheet, if applicable
cc: District Permit File
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REGULATION OF STORMWATER MANAGEMENT S-iSTEMS
CHAPTER 40C-42, F.A.C.
PERMIT NO. 42-031-2710NG DATE ISSUED JUI+Y 12, 1995
AUTHORIZATION: SWALESSTORSERVERCITYTO ATLANTICI BEACHRDUTST~CONTROLY
A 3.8 ACRE PROJECT TO BE CONSTRUCTED AS PER PLANS
RECEIVED BY THE DISTRICT' ON MAY 25, 1995.
RECEIVED
LOCATION: Section 17 18; Township 02; Range 29EAST
Duval coDNTY !JUL 1 3 ~~~
ISSUED TO: CITY OF ATLANTIC BEACH PUBLIC WORKS
ATTN: ROBERT S. KOSOY, P.E. eJJHL1G WOnw.e
1200 SANDPIPER LANE
ATLANTIC BEACH, FL 32233
This document shall serve as the formal permit for construction and
operation of stormwater management system in accordance with Chapter
40C-42, F.A.C., issued by the staff of the St. Johns River Water
Management District on July 12, 1995. This permit is subject to the
15 standard limiting conditions and other special conditions approved
by the staff. These conditions are enclosed.
This permit is a legal document and should be kept with your other
important records. 1'he permit requires the submittal of an As-built
certification and may require submittal of other documents. All
information provided in compliance with permit conditions should be
submitted to the District office from which the permit was issued.
An As-built certification form is attached. Complete this form
within 30 days of completion of construction of the permitted system,
including all site work.
Upon receipt of the As-built certification, staff will inspect the
project site. Once the project is found to be in compliance with all
permit requirements, the permit may be converted to its operation
phase and responsibility transferred to the operation and maintenance
entity in accordance with chapter 40C-42.028, F.A.C.
Permit issuance does not relieve you from the responsibility
for obtaining permits from any federal, state, and/or local
agencies asserting concurrent jurisdiction over this work.
PotrcnT WrGm,o.e~e. W6n5p/,.Rxawwrr Dm ftoecf,.rvwair~ Ooa Mean.eKanr.
~„~ ,rrwow /nw nmss
ewoen Jfrrr M. W,L/e/ RAE 1111p6 JarW T. SlY//I
~4'~Y (~~A~°// aww omow rwe RRG
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CITY OF ATLANTIC fiEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Asphalt Paving of Dirt Roads in Section "H"
SUBMITTED HY: Robert S. Kosoy/Director of Public Works ~Y
DATE: 9/7/95
BACKGROUND: The current maintenance and expense after a
moderate rainfall for West Plaza, Begonia, Tulip and
Carnation Streets requires 100 tons of limerock at
approximately S1,000 per 100 tons. This cost does not
include normal maintenance of approximately 15 tons of
limerock monthly. By factoring in labor costs and equipment
requirements, this maintenance easily amounts to 57,000 to
510,000 annually.
We currently completed requirements by St. John's River Water
Management District (SJRWMD) for "Dust Control" permitting
which included submission of aerial photos, topographical
maps, plat maps and a site review by SJRWMD engineers. We
were issued the appropriate permit (copy enclosed) to pave
road surfaces with hot asphaltic paving material.
Since this is not a complete infra-structure pro iect which
would cost in excess of 5100,000, we feel a "special
assessment" should not be required. The savings for
materials and maintenance should pay for the cost of the
paving within two years.
ATTACHMENTS: - Copy of Dust Control Permit
- Detail Cost of Paving Based on Price Quote
From Duval Aspha I (j
REVIEWED BY CITY MAN AGER:/~~ ~,,. ,//'L ,J
TTTTTT~"'''' KKK+++fff+++ , _
AGENDA ITEM NO.:_ ~ ~-
/~oaies fo b~ abfa,:-red fro.r~ Loca/ OP~~a.a Gas taX Fund
300-OGOO-S4/-6300 gccou.,i Na. ~~2/,000)
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NOTICE
OF
ILLEGIBILITY
ILLEGIBILITY OF SOME OF
THESE DOCUMENTS IS DUE
TO THE POOR QUALITY OF
THE ORIGINAL. THE FAULT
DOES NOT LIE WITH THE
CAMERA OR ITS OPERATOR.
....
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•-
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THE PACE COMPANY
P.O. BOX 51603 • JACKSONVILLE BEACH, FL 32240-7603 • (904) 241-6310 • FAX (904) 2466996
Auqust 23, 1995
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
Attn: Mr. Robert S. Xosoy
Sea Turtle Znn
Dear Mr. Xosoy:
Please find enclosed, for your review, copies of breakdown
of costs incurred for above project per your request in
letter dated August 4, 1995, copy of which was received
by fax on August 5, 1995.
Please note that quoting projected costs of a project in
this manner without prints or specifications is difficult
in itself and moreso when specifications change mid-way
in construction. We are very apologetic we could not
quote a more specific cost figure during the course of con-
struction, as this project seemed to bloom bigger and cost-
lier as it progressed. However, as circumstances went, I
tried extensively not to spend unnecessary time on this
project (hourly basis) and feel confident our work was per-
formed expediently and cost effective as possible.
Also, I would appreciate appropriate discretion used in
keeping my breakdowns confidential and within the confine
of Mr. Leinbach, Mr. Jarboe and yourself. Furnishing a
complete cost and percentage breakdown of this sort is not
the normal procedure and can be very damaging to a company
if it becomes competitive knowledge.
Respectfully,
~ ~~~
Charles D. Pace, Jr.
Enclosures
cc: Kim D. Leinbach/City Manager
Jim Jarboe/Deputy City Manager
File: Sea Turtle/Meter b Valve Vault Box
24 HR. EMERGENCY SERVICE
.-V.:` Vii. S ~~ ~ .
'-ij . ~~~~'~a~wt~le~~~iia`clc = ~lozlda
~ um svmena ~ :.
:' '+;.<;. -" ~ ---._. ~ _.-_..______ ~nwxncau®.noam~nsiw
j +.r
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- Angnst; 4~. 199;~
-, !lr ~; CharJJeq~Da^Pace~' Jr.
The;+P,ac6,~quq,any -
Post Office~Bo: 51603.
Jackaoav#11'e+Bcach, FL 32240-1603
Re: Meter and Valve Vault Box - Sea Turtle Im
Dear 11r.. Pace: ~.
We cannot approve payment of your invoice dated August 2,
1995, in the amount of $21,831.61, because a detailed
.. breakdown; of time and materials was not attached. We need
the followin§ information to process for payment.
'1: Equipment Type, Dates on the Job, Hours Osed Each Date
and. Hourly Rate for Equipment
2. Copies of invoices for each type of material used
on the project. ~ -• ,
- - ~ 3, Laborzrates~per timesheets for hours spent on this
projecb:,::=::rr
i
lie will review the~iafotmatfoa when it is received.
' ~ Please be advised that since the total cost will be over
,;55,000, theChaageOrder will-have to be approved by the City
~•-. COi+missioa er we recommend payment. Ae are disappointed
that we have nok received nap infozmatioa is writing
. regarding additional costs until now. This information has
- .been regaeated oa several previous occasions.
Lastly, we have received a Notice to Owner from Custom Flow
Concrete, Inc. (copy attached). Please insure that this
matter is handled.
Sincerely,
Robert S. Rosoy V
Director of Public works
Enclosures
ce: Rim D. Leinbach/Cite Manager
Jim Jarboe/Deputy City Manager
File: Sea Turtle/Meter S Valve Vault Box
PACE COMPANY-
P.O. BOX 61603 • JACKSONVILLE BEACH, (132240-1603 • (904) 2416310 • FAX (904) 2466996
August 2, 1995
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, F1. 32266
Attn: Bob Kosoy
RE: Meter and Valve Vault Box
Sea Turtle Hot e1
INVOICE
AU6 2 1995
Listed below aze costs incurred to construct above referenced
vault:
.. .. .. Equipment:.-.. _ . .. $ 8,399.70
Materials: 5,938.83
Labor: ~ - - - 11,871.08
TOTAL - 26,209.61
Less PO f - 4,378.00
Amt. Due $ 21,831.61
Thank you,
~w.~-~~
Charles D. Pace, Jr.
24 HR. EMERGENCY SERVICE
CITY OF ATLANTIC BEACH
CITY C0MFII SSI0N MEETING
STAFF REPORT
AGENDA ITEM: Sea Turtle Meter Vault
SUBMITTED 8Y: Robert S. Kosoy/Director of Public Works
DATE: September 5, 1995
BACKGROUND: Received a detailed breakdown from Pace
Construction outlining time and materials to build the meter
vault box at the Sea Turtle Inn. Due to changes in the vault
size, bottom, lid and finish work, the adjusted invoice is in
the amount of 526,209.61 ~ 1.
~, tQ~i
Adjusted Invoice Amount ..............536:3OT.U1
Less P.O. 19794 !Partial Payment)....- 4,387.00
Balance Due ..........................S21,715.01
The vault box was constructed to affcrd City personnel safe
and dry access to the water meters for the Sea Turtle Inn.
The original purchase order anticipated constructing a much
smaller vault box.
RECOMMENDATIONS: City Staff Recommends Payment of Invoice
Funds will be obtained from the Atlantic
Beach Water Fund, Repairs b Maintenance
Account $400-4001-533-4600.
ATTACHMENTS: Detailed Breakdown and August 2nd, 4th and 23rd
Correspondencev/- P.0. A9794 ~ 9
REVIEWED BY CITY MANAGER:
AGENDA ITEM N0. ~ D
^'~
;~
~,V
~1
~`d
Robert S. Krsoy, P.E
Waterline Fntension to Oceanwalk
August 23, 1995
Pagc 5
escape, release or saturation oC smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids,
gases a atry other material, initmt, contaminant or pollutant in or into the atmapherc, or oq onto,
upoq in or into the surface er subsurface (moil, (b) water, or watercourse, (c) objects, or (d) any
tangible or intangrbk matter, whether sudden or not.
Client shall indemnify and hob harorless Connelly & Wicker Inc. and all of its personnel from and
against arty std all chime, damages, loess sod expenses (including reasonable attorney's fees) arising
out of a readtieg from the perforntarrce of the services, provided that soy such claim, damage, leas
or expenses wu: •:d in whole or in pan by the ocgligmt act, omission. and/or strict liability of the
Qieat anyone directly a irrdirectly employed by Qieot (except CormdlY & Wacker Inc.). or anyoce
for whose acts soy of them may be liable. "Ibis shall not apply to negligent ads, omissions and/or
strict liabtlily for which Corrcelly & Wicker Inc. is respoosbk.
'Ibis agreement rosy be terminated eidxr by Client or Connelly & Wicker Inc. should the older fad
to perform is abligatiom haermdu. In the event of termimtioo, Client shall pay CnoneOy.& vVicker
Irre for all saviors rendered to the date of terminating all reimbrrrsable acpema, and retmbutaabk
termination expenses.
pPPIICABIB fAWS
Unkse otherwise specified, this agreement shall be goverrod by the lava of the State of Plaids
lI this proposal tercets with your approva4 Please exewte bold espies std return one copy fa oa
files. We look forward to the opportunity of working with yrw on this project.
Vrian E
Project Manager
Approved and Authorized for City of Atlantk Beach
Date
Approved and Authorized for Connelty & Wicker Inc
~/~-c.i 239 ~
By. Marvin L Wickes, P.E Date
President
r:waotbsu,~swtEOw
Robert S. Runty. P.G.
Waterline Extension to Oez::mwalk
August 2'i, 175
Page 4
Reimbursable arts im:ludc fees of Pntlassional Asux:iates (whetu exrx:rtiu is required to a>mplctc
the projccl)ancl onto(-petcket cxpensex. Ob`rela~dimilcagc~at ulu:ntsulxrbmik+tt4mg'dirt ntec
travel ezpcnscs fledging. meals. eta), I
telephone calls, printing and rcpnducuon costs, and special supplies and materials.
SCHEDULE FOR PAYMENT'
Invoices will be submitted monthly basal upon the work complete at that time. Payment will be due
upon receipt oC invoices. I( payment u not received within 3(1 days from the date u( the invoice.
interest will be charged at the a rate u[ I-12 percent ~wtlhouh wai rte an a cairn °rr rightr against
to the invoice date, and Connelly & Wicker Inc. may, g Y
Client and without liability whaLxxwer to Client, terminate the performance of the urvice.
Retainers shall be credited on the final +nvuu.e. In the event any portion or all oC an account remains
unpaid 90 days after billing, Client shall pay all costs of mllecuon, including reasonable attorney's
fees.
USE OF DOCUMENTS
It u further understood and agreed that the construction detcuments and the ideas and designs
incorporated therein as an instrument of professional service arc the property of Connelly & Wicker
Ire. and are not to be used in whole or part, Cor any other project without written authorization oC
Connelly & Wicker Inc. Client u hereby advised,'warned that such unauthorized use can be very
risky and Client dua therefore agree and warrant to hold Connelly & Wicker Inc- harmless (or any
such unauthorzed uu anted la ainsgi Conncl }c & W ckcrrinccrresulti g otutllo(sa d lunauthoried uscl
claims, damages and cxPe' g
LIABILI-I-Y
It is understood and agreed bawccn both parties to this Agreement that Client agrees to limit
Connelly & Wicker, Inc.'s liability to Client andbr any of its subsidiaries, and to all construction
cuntractcxs and subamlractors on the projects Cur errors. negligent acts, or omissions resulting from
these professional services to an aggregate amount not exceeding Connelly & Wicker Ine.'s
professional services fees °r SS(I,(Mq.W whichever u greater.
In consideration of the unavailability of professional liability insurance for scrvius involving or
relating to hazardtus waste materials and since it u not the intent n( this agrcemcnt (or Connelly &
Wicker Inc. to provide scma-s involving or relating to hazardous waste materials nor a any such
eeptxure anti-ipated by either party uneler this agrcemcnt, it u agreed that the Client shall indemnify
and hold harmless CctnnclFy & Wieke~r sl direct and d ia:ISOr~nseyucntii I damges.mnclud ng but
all claims. damages. leans and exec
ii°t limited ut fas and charges of attorne.'ys and uturt and arbitration unts, arising out of or resulting
from the performartce :tr tfK work by the Engiricer, or claims against Connelly & Wicker Inc. related
to haurdoiu waste materials or aUivitius. Thu indemnification prewision extends to claims against
Connelly & Wicker Inc. which arise nut oL arc rel:+ted to, or baud upon the dispersal, diaharge.
Robert S. Krssoy, P.E
Waterline Extension to Qcanwalk
August 21, 1995
Page 3
Contract interpretations and change orders.
Attendance at a final walk-through with documentation to provide the
Contractor with a final punch list.
Final Certifications
S('ffIDUIE OF WORK
We wilt continence the work immediately upon being given notice to proceed, and propose the
folbwing schedule:
Preliminary Plans
21 Days
Submittal of Dredge & Fill permit 14 Days
to the FDEP (if required)
Construction Plans far Bidding 14 Days
Following the receipt of
Dredge & Fill permit
OOMPENSATION
its proposed the payment for the scope of work detzr!bed above be pu[ormed for a lump sum fee
o[ (8,625.00 or 56.625.W if a Dredge & FU permit is not required.
1) Topographic Survey 51,375.00
2) Dredge & Fill Permit (iC required) (2,000.00
3) Design and Permitting Phase (2,750.00
4) Bid and Constructan Phase (2,500.00
In the event that additional services be requested outside the awpe oC work it b proposed that
payment [or these services be on the basis o[ t:uncelty & Wicker Int.'s curtent hourty billing rates
set forth below plus arty required reimbursable costs.
Cateeorv
Principal En®rtcer
Sen"ar Engineer
Design FJtgincer
Senior De{igncr
Senior Technician
CAD Operator
Secretary
HourH Billing Rates
f 90.00
f 8(1.00
S 65.00
f 60.00
f 45.00
f 35.00
f 30.00
Robcn S. Kasoy, P.E
Waterline Extension to Occanwalk
August 73, t995
Pagc 2
Desi~o and Permittin¢ Phase Srnits
En¢incerin¢ Documents
Engincering dxumenis for the project will include the folbwing:
Construction plans will adequately depict the wnstruction of a new
waterline per bcations described above. 11tis proposal is based upon
the City handling the approval (or tree removal and any mitigation
thereof
Contract documents will include all pertinent technical specifications
to the construction and all tteccsary proposal, bond, contract and
bidding information
Permittine
Permitting for the project will include the folbwing:
We wdl submit the project to the FDEP for the purpose of obtainirg
a potable water general permit.
If rcqutred we will submit the project to the FDEP [or the purpose
o[ obtaining a Dredge & Fill permit for the ditch crossing.
Construction Phase Services shall include the folbwing:
Cortruction observation as required to witness critical construction activities
and tests .
Notify the FDEP of project commencement Cor the Dredge & fill permit (it
required).
Attendance at a precatctrttetion rtreting with the City, Contractor and Utility
companies to discuss procedures and general coordination.
Reyicw oC all submitted shop drawings.
Review aad approval of the Contractor's nanthly pay requests.
r~~
Connelly & Wicker Inc.
Consulting Engineers
o~ •
,.,~
1.
/D.J_ ..vp!~I PE
n E,. ~
August 23, 1995
Mr. Roben S. Kt>soy, P.E.
Director o[ Public Works
City o[ Atlmtk Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
Re: Engincering Services Proposal
Waterline Extenaan to Oceanwalk
Athmtle Beach, Florida
Dear Bob:
Connelly & Wicker Inc. is pkaxd to submit an engineering fee proposal to the City of Atlantic
Beach (Client) Ca preparation of plans and spceificatioos for above referenced project as descnbed
in greater detad 6eiow under Swpe of Work. This propaaal wID remain in effect for a period of 60
days from the date of this letter. Acceptance after that period h subject to a review of the conditions
stated herei4 a~ posabk revisbn by Connelly & Wkker Inc. in reaponsc to changed conditiorts.
SCOPE OF WORK
Slurtyin_y
Surveying related activities for the project will include the folbwing:
Topographk survey as necesury oC Selva Marina Drive from ZOth Strcet to
the deadend approx. 50(1 to the north- Additional survey as necessay
continuing north saes a creek and through private property at the southwest
comer of Ocearwalk m Ocearwalk Drive South. Survey to include horizonul
kxxtiwa of aU physical features including but not limited to roadways, feruea,
trees over 6' in sve, utility poles, inlets, manholes, aigm, etc. Venical
kxatiom will be limited to the vicinity of the acek crossing for purposes of
a FDEP Dredge & Fill permit.
P O BOA Se343 • JACKSONVILLE BEACH, FLORIDA 322AD 13.13 • 9W2~9-]99$ • FA%aWl2~t.ti26
DESTIII. FLORIDA • CABHIERa. NORTH UROLINA
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Engineering Services Proposal for Waterline
Extension from Selva Marina Drive to Oceanwalk
SUBMITTED 8Y: Robert 5. KosoY/Dicector of Public Works )~~
DATE: August 29, 1995
BACKGROUND: After completing the water distribution system.
mapping for the entire City of Atlantic Beach, the
engineering firm of Gee 6 Jensen completed extensive research
of water consumption records and further refined the
construction model. This model indicates, among other
various sired projects, that an 8" diameter main should be
constructed from selva Marina Drive at 20th Street to the
dead-end approximately 500 feet to the North.
We have received a proposal from the firm of Connelly b
Wicker, Inc. to provide:
- Topographic surveying for S1,375
- Design and Permitting phase services for 52,750
- Construction phase services for 52,500.
- If required, they have proposed to complete the dredge
and fill permitting for 52,000
RECOMMENDATIONS: Accept lump sum, not-to-exceed proposal of
58,625 to complete design, permitting,
bidding and construction phases of the
waterline extension to Oceanwalk project.
Design fees to be reimbursed from propesed
financing. Cha~gc /0 400-4/of-533-G3oo
ATTACHMENTS: Two Copies of En/'/gi/neer~iing Proposal ,
REVIEWED BY CITY MANAGER: ~,C/ v, , ~~~~~~
r //~~
AGENDA ITEM N0. ~ L/
`'.
ORDINANCE NO. 35-95-9
AN ORDINANCE OF TEE CITY OY ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADMINIBTRATION, ARTICLE IV, DEPART_
MENTS, DIVISION 4, DEPARTMENT OF FINANCE, SEC. 2-73~
INVEBTMENT OF FUNDS, TO REQOIRE SUCH 2NVESTMENTB BE MADE
ACCORDING TO AN INVESTMENT POLICY, AND PROVIDING AN
EFFECTIVE DATE.
HE IT ORDAINED by the City Commission of the City of Atlantic
Beach, Florida:
SECTION 1. Sec. 2-73 of the Code of Ordinances of the City of
Atlantic Beach, Florida, is hereby amended to read as follows:
"Sec. 2-73. Investment of funds; investment policy.
The director of finance shall invest funds of the
city nut required for immediate disbursement in
accordance with the most recent Investment Policy as
adopted by Resolution of the City Commission."
Section 2. This Ordinance shall Lake effect immediately upon
its final passage and adoption.
PASSED by the City Commission on first reading this
day of September, 1995.
PASSED by the City Commission on second and final reading this
_ day of September, 1995.
ATTEST:
HAUREEN KING
City Clerk LYMAN T• FLETCRER
Mayor, Presiding Officer
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRr
City Attcrney
~ ~~
(2) A local public official may read a written
communication from any person. However, a written
communication that relates to quasi-judicial action
pending before a local public official shall not be
presumed prejudicial to the action and such written
communicaticn shall be made a part of the record
before final action on the matter.
(3) Local public officials may conduct investigations
and site visits and may receive expert opinions
regarding quasi-judicial action pending before
them. Such activities shall not be presumed
prejudicial to the action iF the existence oY the
investigation, site visit or expert opinion is made
a part of the record before final action on the
matter.
(4) Disclosure made pursuant to paragraphs (1), (2) and
(3) must be made before or during the public
meeting at which a vote is taken on such matters,
so that persons who have opinions contrary to those
expressed in the ex parte communication are given a ~ ~
reasonable oppprtunity to refute or respond to the
communication. This section does not subject local ~ ~~~
public officials to part III of Chapter 112 for not p
complying with this subsection. Y~
SECTION 2. This Resolution shall take effect immediately upon
its final passage and adoption.
PASSED by the City Commission this day of September, 1995.
ATTEST:
MAUREEN ICING LYMAN T. FLETCNER
City Clerk Mayor, Presiding Officer
Approved as to forr. and correctness:
ALAN C. JENSEIJ, ESQUIRE
City Attorney
RESOLUTION NO. 95- 26
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ADOPTING DISCLOSORE PROCEDORES RELATED TO E8 PARTE
CONNUNICATIONB AITH YOBLIC OFFICIALS IN ACCORDANCE WITH
NEWLY ADOPTED SECTION 28fi .0115, FLORIDA STATUTES, AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Legislature of the State of Florida has recently
revised Chapter 286, Florida Statutes, in order to allow the public
to voice its opinions to local public officials, both elected and
appointed, so long as certain disclosure proceedings are followed,
and
WHEREAS, the State Legislature has determined that in order to
remove the presumption of prejudice from ex parte communication
with local appointed and elected public officials, a municipality
must adopt disclosure procedures, either by ordinance or by resolu-
tion, in accordance with Section 286.0115, Florida Statutes, and
WHEREAS, it is desire of the City Commission to adopt such
disclosure procedures in order to allow the greatest public access
possible under the law to its elected and appointed public
officials wY.o act in quasi-judicial proceedings and, therefore,
desires to adopt an appropriate disclosure process.
NOW THEREFORE, be it resolved by the r_i ty Commission of the
City of Atlantic Beach as follows:
SECTION 1. The City Commission of Atlantic Beach hereby
adopts the following public disclosure process relating to elected
and/or appointed public officials who hold positions on any board,
council or commission charged with making recommendations and/or
taking final action on any quasi-judicial proceeding:
ACCESS PERMITTED: Any person not otherwise
prohibited by statute, charter provision or ordinance may
discuss with any local public official (elected and/or
appointed) the merits of any matter on which quasi-
judicial action may be taken by any board, council or
commission on which the local public official is a
member, sc long as the following process is observed:
(1) The substance of any ex pane communication with a
local public official (appointed and/or elected)
which relates to quasi-judicial action pending
before the official shall not be presumed
prejudicial to the action if the subject of the
communication and the identity of the person, group
or entity with whom the communication too Y, place is
disclosed and made a part of the record before
final action on the matter.
5B
Page 8
City of Atlantic Beach, Florida
investment Policy
XiI. internal controls (coat-)
6. Requirement of dual signatures on
all investment transactions (except
overnight repurchase agreements and
sweep accounts) from two of the
following authorized personnel:
Finance Director
City Manager
City Clerk
XIII. aionev Manaaera
A. The City may utilize an outside money manager to
invest up to 258 of the portfolio.
B. The money manager must be a securities dealer that
is a member of the New Yozk Stock Exchange having
a physical presence in Florida and having a
minimum regulatory capital in excess of fifty
million dollars (550,000,0001 or a primary
securities dealer as designated by the Federal
Reserve Bank of New York or a bank having trust
powers or a trust company which is chartered by
the United States Government or the State of
Florida.
C. The City shall select the money manager based
upon qualifications and fees, using a Request for
Proposal (RFP) process. At least three proposals
must be solicited.
D. Any money manager selected will be required [o
enter into a money management agreement with the
City, as approved by the City Commission.
Page 7
City of Atlantic Beach, Florida
Investment Policy
XII. internal Controls
The Finance Director shall establish and monitor a
set of internal controls designed to protect the City's
funds and ensure proper accounting and reporting of the
securities transactions. Such internal controls shall
include, but not be limited to, the following:
A. All securities purchased or sold will be
transferred only under the 'deliver versus
payment' (D.v.P.) method to ensure that funds or
securities are not released until all criteria
relating to the specific transaction are met;
B. The Finance Director is authorized to accept, on
behalf of and in the name of the City of Atlantic
Beach, bank trust receipts or confirmations as
evidence of actual delivery of the obligations oz
securities in return for investment of funds;
C. Trust receipts or confirmations shall fully
describe the various obligations or securities
held, and the receipt or confirmation shall state
that the investment is held in the name of the
City of Atlantic Beach;
D. The actual obligations or securities, whether in
book entry or physical form, on which trust
receipts or confirmations are issued, may be held
by a third party custodial bank and/or institution
or a designated correspondent bank which has a
correspondent relationship to the City's third
party custodian; and,
E. Other internal controls such as:
Written documentation of telephone
transactions;
Adequate segregation of duties;
Ois[odial safekeeping;
Supervisory conr rol of employee actions
and operations review;
Performance evaluations and interim
reporting;
Page 6
City of Atlantic Beach, Florida
Investment Policy
IX. Authorized Inveat+ro~t Instir r• q ne
Bond funds subject to arbitrage rebate shall be
invested in accordance with specific bond covenants.
Repurchase agreements shall only be entered into with
primary securities dealers and financial institutions
which are state qualified public depositories.
X• Ord Pa v C•a 'a~ A_re= r
The Finance Director may execute a third party
Custodial Safekeeping Agreement with a commercial bank
having trust powers or a trust company which is
chartered by the United States Government or the State
of Florida. All securities purchased and/or collateral
obtained by the City shall be properly designated as an
asset of the City and held in safekeeping by the trust
department or trust company, and no withdrawal of such
securities, in whole or in part, shall be made from
safekeeping, except by an authorized City staff member.
The third party Custodial Safekeeping Agreement shall
include letters of authority from the City with details
as to responsibilities of parties, notification of
security purchases, sales, delivery, repurchase agree-
ments, wire transfers, safekeeping and transaction
costs, procedures in case of wire failure or other
unforeseen mishaps, including liability of each party.
XZ. Bid Reouir nrr.
when feasible and appropriate, investment purchases
will be competitively bid. A minimum of three (3)
banks and/or dealers must be contacted and asked to
provide bids on securities in question. Bids will be
held in confidence until the best bid is determi red
and awarded. Due to [he cost of safekeeping, one
business day repurchase agre=menu and overnight sweep
repurchase agreements will no[ be bid.
Page 5
City of Atlantic Beach, Florida
Investment Policy
VI. Authorized Investments !cont.)
State and/or local government taxable and tax-
exempt debt, General Obligation and/or Revenue
Bonds rated a[ least •Aa• by Moody's and •AA• by
Standard & Poor's for long-term debr, or rated
at least 'MZG-2• by Moody's and •SP-2' by Standard
& Poor's for short-term debt.
Fixed income mutual funds comprised of only those
investment rnstruments as authorized in Sections
8, C, D 'and I.
VIZ. Investment Maturity
To the extent possible, an attempt wi12 be made to
match investmenr maturities with known cash needs and
anticipated cash flow requirements. Investments of
current operating funds shall have maturities of no
longer than eighteen (18) months. Investments of bond
reserves, construction funds, and other non-operating
funds shall have a term appropriate to the need for
funds and in accordance with debt covenants, but in no
event shall exceed ten 110) years.
VIII. Iti sk and Diversification
Assets held shall be diversified to control the risk of
loss resulting from overconcentration of assets in a
specific maturity, issuer, instrument, dealer, or bank
through which These instruments are bought and sold.
Diversification strategies within the established
guidelines shall be reviewed and revised periodically,
as necessary, by the appropriate management staff.
IX. Authorized Investment Institutions and Dealers
The Finance DireCtOI 5hali only pUrChaSe seCUIitieS
f rcm financial institutions which are qualified as
public deprs itori es by the Treasurer of the State of
Florida or from :z rurities dealers that are members
of the Pier. Yoz'r, ;;tusk Exchange having a physical
pies e::ce in FIT,:; 3a and having a minimum regulatory
capital in ez~~ess of fifty million dollars
(")59,000,000) cr r.r imary s_curities dealers as
decigr:ated i;y t..= Fade Tai Peserve Bank of New Yorr..
Page 4
City of Atlart is Beach, Florida
Investment Policy
VI. Authorized Invest_^enta (cont.!
D. Bonds, debentures, notes or other evidence of
indebtedness issued or guaranteed by the United
States Government agencies (Fa~Aral Instrumen-
talities) which are nonfull faith and credit
agencies limited tc the following:
Federal Farm Credit Bank (FFCB)
Federal Home Loan Bank or its district
banks (FHLB)
Federal National Mortgage Association
(FNMA)
Federal Home Loan Mortgage Association
(FHLMA) ([Freddie Macs] including
Federal Home Loan Mortgage Corporation
participation certificates)
Student Loan Marketing Association
(Sallie Mae)
Nonnegotiable interest bearing time certificates
of deposit or savings accounts in banks or
savings associations organized under the laws of
[his state and/or in national banks or savings
associations organized under the laws of the
United States and that any such deposits are
secured by the Florida Security of Public Deposits
Act, Chapter 2d0, Florida Statuces, and provided
that the bank or savings association is not listed
with any recognized credit watch information
service.
Repurchase agreements comprised of only those
investments as authorized in Sections B, C and D.
Bankers' Acceptances which are inventory-based
and issued by a domestic bank which has an
unsecured, uninsured and unguaranteed obligation
rating of at least 'Prime-1' and 'A' by Moody's
Investor Service and 'A-1' and 'A' by Standard
and Poor's Corporation and ranked in the top
fifty (50) United States banks ir, terms of total
risers by the American Banker's yearly report.
Cormr~e rcial Yaper raf.ed, ar Lhe tim? of Furchase,
'Prime-'-' by Moody's and "A-1' by Standard s
i'oor's prime com-ne rcial FaFerl.
Page 3
City of Atlantic Beach, Florida
Investment Policy
VI. Authorized InetruIDents (Coat.?
Cash Management Bills
Treasury Securities - State and Local
Government Series (SLGS)
Treasury Bills
Treasury L:otes
Treasury Bonds
Treasury Strips
Bonds, debentures, notes or other evidence of
indebtedness issued or guaranteed by United
States agencies, provided such obligations are
backed by ctie full faith and credit cf the United
States Government. Such securities will include,
but not be limited to, the following:
1. United States Export-Import Bank
(Direct obligations or fully guaranteed
certificates cf beneficial ownership)
2. Farmers Home Administration
(Certificates of beneficial ownership)
3. Federal Financing Bank
(Discount notes, notes and bonds)
4. Federal Housing Administration
Debentures
5. General Services Administration
Participation Certificates
6. Government National Mortgage Association
(GNMA)
(GNMA-guaranteed mortgage-backed bonds)
(GNMA-guaranteed pass-through
obligations)
7. United Sates Maritime Administration
Guaranteed Title XI Financing
8. New Communities Debentures
(United States Government guaranteed
debentures)
9. United Slates Public Housing Rotes and
Bonds lUnite3 States Government
guaranteed public :sousing notes and
bonds)
10. United States Department of Housing and
Urban Development (2ro;e^_t notes and
local authority bonds)
Page 2
City of Atlantic Beach, Florida
Investment Policy
IIZ. Delegation of Authority
The Finance Director is responsible for investment
decisions and activities, under the direction of the
City Manager. The Finance Director shall develop and
maintain written administrative procedures for the
operation of the investment program, consistent with
these policies.
N. InVeatmeat Performance and Reporting
A portfolio report shall be provided monthly to the
City Manager and the City Ccirmiission. This report
shall include a breakdown of the portfolio, as well as
the performance during the period.
V. Prudence gad Ethical Standards
The 'prudent person' standard shall be used by the City
staff in the management of the overall investment
portfolio.
Investments sF.all be made with judgment and care under
the circumstances [hen prevailing, which persons of
prudence, discretion and intelligence exercise in the
management of their own affairs, not fcr speculation,
but for investment, considering the probable safety of
their capital, as well as the probable income to be
derived from the investment.
VI. Authorized InatruIDents
The Finance Director shall purchase or sell investment
securities at prevailing market rates. Authorized
instruments are as follows:
A. The Florida [.ocal Government Surplus Funds Trust
Fund (SBA);
9. P7egot :able direct obligations, or obligations the
principal and interest of which are
unconditionally guaranteed by the United States
Soverument. Such securities will include, but not
.,e limited to, the following:
City of Atlantic Beach, Florida
Investment Policy
Scone
This Investment Folicy applies to all financial assets,
other than pension fund assets and deferred
compensation or other employee benefit plans, if any,
that are held by the City of Atlantic Beach or for the
benefit of the City by a third party custodian and/or
money manager.
'this policy does not zpply to the uninvested funds of
the City, for example, demand deposit accounts and cash
on hand, or to the assets of municipal trusts for which
separate Investment Policies are adopted, or certain
other non-City funds in the custody of the Finance
Director.
The intent of this Investment Policy is to be specific
enough to be meaningful, yet flexible enough to be
practical, given changing economic, business and
financial market conditions.
II. Tnvaatn.nnt n_; ivea
The following investment objectives will be applied in
the management of the City's funds:
A. The primary objective of the City of Atlantic
Beach investment activities is the preservation
of capital and the protecCion of investment
principal;
B. The investment strategy will provide sufficient
liquidity to meet the City's operating, payroll
and capital requirements;
C. In investing public funds, the Finance Director
will strive to maximize the return on the
portfolio, but will minimize the investment risk;
and,
D. The Finance Director will set procedures to
root rol risks and diversify investments reyarding
specific security types, maturities and financial
;nstituticns.
CITY OF ATLANTIC BEACN, FLORIDA
INVES'lTffiiT POLICY
Sept~er 1995
RESOLUTION NO. 95- 25
A RESOLUTION OP THE CITY OF ATLANTZC HEACR, FLORIDA,
ADOPTING AN INVESTMENT POLICY FOR CZTY PDNDH, AND
PROVIDING AN EFFECTIVE DATE.
pggREAH, newly created §215.415, Florida Statutes, requires
the City to adopt a written investment plan relating to investment
of municipal funds, and
pggREAB, Sec. 2-73 of the AteffectiveacSeptembers 25end1995y
authorizes the City C to adopt its written investment plan
by Resolution, and
WHEREAS, the Director of Finance has proposed an Investment
Polic which establishes procedures and criteria for investment of
municipal funds, and
WEgIlEAg, the City's financial advisor has reviewed and
royal of the ro osed Investment P icy, and
recommended app p P
WEEREAg, it is desire of rovidedtyit odoess loot tabrogate for
proposed Investment Policy, p bond
conflict with any proves ron oz covenant contained in any
resolution or ordinance of the City.
NOW TEEREFORE, be it resolved by the City Commission of the
City of Atlantic Beach as follows:
gECTION 1. The City of Atlantic Beach Investment Policy,
attached hereto, is herebA lan tic Beach code to §218.415, Florida
Statutes, and Sec. 2-73,
avrTION 2. Nothing in this Resolution or the attached
conf lictnwithl any specif c provrpsion or covenant econtainedgineany
bond resolution or ordinance of the City relating to the investment
of bond proceeds available in specific funds or accounts.
vrzCTION 3. This Resolution shall take effect immediately upon
its final passage and adoption.
PASSED by the City Commission this day of September, 1995.
ATTEST:
LYMAN T. FLETCRER
MAUREEN KING Mayor, Presiding Officer
City Cler Y.
Approved as to form and correctness:
ALA17 C. JENSEN, ESQUIRE
City Attorney
~~
CITY OF
J'~aatci ~e4t! - ~(y=u(a
-'-- ' -____ _ _ __ _ _ _ _ _ t0a 1L\iHpLt: RIMU
ATLA\TIC RFAf'N. I'IARIIH lS3.V. W5
~\ TF.LER109E ~96p S~gS11pp
tAA ~9a1~ Sn.<p~f
July 30, 1995
CITY OF ATLANTIC BEACH
CONSTRUCTION OF DONNER COlRfUNITY CENTER
PREQUALIFICATION REQUIREMENTS
All bidders must be prequalif fed by the City of Atlantic Beach before
their bid will be considered. BSdders are required to submit informa-
tion to [he Purchasing Agent, 800 Seminole Road, Arlan tic Beach,
Florida 32233, by 11:00 AN, August 11, 1995, which clearly proves [hey
meet [he City's prequalification criteria.
PROOF OF-ERI,_~NCE. A minimum of five years experience as a 5enetal
contractor.
(3UALI FICATIONS: 8ldders shall submit
licensed ay a general contras cor b proof that they are currently
Regulation. Y [he Department of Professional
PROOF OF INSURANCE: Written proof of insurance to serve Atlantic Peach.
Required level of insurance can be obta inad from the City's Purchasing
Department at (904) 247-5818.
LAST FIVE (5) PROJECTS REPFRc
refer c s From [he The Prospective bidder must submit
Floe Ida who last five corporations (public or prf vale) in
contracted with the bidder for
references will no[ be accepted until [he are atruc[ion. These
valid by the City, Y investigated and found
PUBLIC ENTITY CRIMES FORK; Form PUR 7068, Sworn acs cement Under Section
287.133(3)(a), Florida Statutes, on Public En[fty Cr Ines. This form
must be no[a rf zed.
AGREE.4ENT TO BASE BID ON BID SPECIFICATIONS: Prospective bldde rs must
submit a signed statement agreeing [o conform [hfer bid [o the
specifications in [he C1[y's bid documents.
q^Y Drospet clue bidder who does no[ aubm it all of [he 1nEormatlon
requ lred above or does no[ meet the requirements stated above will not
have his/her bid cons ldered by [he Cfty.
meet the following requirements for [heir bid to be
considered by [he C1[y of Atlantic Beach.
DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING:
1. Sid Sond in the amount of SS of the bid.
2. FORN PUR 7068, PUBLIC ENTITY CBINES FORK.
A Perfotmance and Peyment Bond will be required of the successful
bidder. Bid prices moat remain valid for sixty (60) days after the
public opening of the bide.
Goode end servlcea proposed shall meet all requirements of the Ordinances
of the City of Atlantic Beach. The City of Atlantic Beach reserves the
right to reject aay or all bids or parts of bids, waive informalities and
technicalities, make award in whole or in part with or without cause, and
to make the award in what is deemed to be in the best interest of the
CS[y of Atlantic Beach.
IDENTICAL TIE BIDS - In accordance with Sec cfon 287.087, Florida Statutes.
effective January 1, 1991, in A "TIED BIDS" situation, preference shali
be given to businesses with a drug-Free workplace program in plate.
A form for Chia cercif ication is Included with the bid forms, but is
not a requirement [o bid.
Jcan LaVake
Purchasing Agent
* fi i * k k i * fi fi * * * * * k * * * * * * * * fi i * i * * * * * * k k
FLORIDA TINES-UNION: Please publish one time on Sunday, August 6. 1995.
Submitted by Joan LaVake - 247-5818.
r~aetle
H00 tiF\16fILh. NI I{p
ATLAVIC aF_{CN. ILI1RIIli !:S!!-~1Jr
TFLEPHO\f. i9aJ, 2{l3Ww
f:AS ~9aJ, ]l'APllc
August 6, 1995
CITY OF ATLANTIC BEACH
INVITATION TO BID
NOTICE is hereby given [hat [he City of At lan[Sc Beach, Florida, will
receive sealed bids in the Office of the Purchasing Agent, Ci[y Hall,
800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 Pht,
Thursday, August 24, 1995, of ter which came the bids will be publicly
opened and read aloud fur CONSTRUCTION OF DONNER PARK CO}LMUN ITV' CENTER.
Bids shall be enclosed in an envelope endorsed "BID N0. 9495-20 -
WNSTRUCTION OF DONNER PARK COMMUNITY CENTER, TO BE OPEN EU AFTER
2:00 PM., THURSDAY, AUGUST 24, 1995."
Bidding Documents, [he Drawings, Speclf ica[ions and other Contract
Documents will be on display at [he office of [he Arch i[ect, Michael
Dunlap, AIA, One Independent Drive, Jacksonville, Florida 32202, as
yell as [he ofElce of the Ci[v's Recreation Direc [or, i16 Ocean
Boulevard, Atlantic Beach, Florida 32233; the Dodge Plan Room, 1809
Art Museum Drive, Jacksonville, Florida; [he Construction Bulle [Sn,
532 S. Edgevood Avenue, Jacksonville, Florida; and [he A[lan[ic Beach
City Hall, 800 Seminole Road. Atlantic Beach, Florida.
Bidding Documents may be purchased at the Office of [he Purchasing Agent,
800 Seminole Road, Atlantic Beach, Florida, checks payable to Michael
Dunlap, AIA, at the folloving prices: Drawings E35/set, S2 per sheet;
Specifications S20/sec; Complete Se[ 555.00 (Drawings and Spec if ica[fons).
General Contractors will be furnished six (b} complete sets of Bidding
Documents for a deposit of 5300.00. The deposit viii be refunded [o
General Con[rac [ors who submit bonaf ide bids, provided [he documents are
firs[ returned, complete, and in good condition, no later than 15 days
after the bids are received. Additional sets may be purchased at the
prices stated above. The General Contractor receiving the contract
award may retain Bidding Documents and the de posit will be refunded.
All inquiries during the bid period shall be made to Michael Dunlap,
One Independent Drive 43302, Jacksonville, Florida 32202, (964) 356-1002.
Prequalif ication of Bidders of 11 be required by the City of Atlantic
Beach. Prequal if ica[Son packages will be received prior [0 11:00 A.":,
Friday, August 11, 1995, in [he Office of the Purchasing Agent, 800
Seminole Road, Atlantic Beach, Florida 32233.
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CITY OF
J~tlaaetit ~au4 - ~lorida
asR SENINOLF. ROAU
>___--- -_--_ -- ATLANTIC BEACH. iI0RIM !33)l :4i5
TELEPHONE 19W1 Ln56W
~~ FAX X9011 3Yf-~9D5
September 11, 1995
AWARDS COMMITTEE MINUTES
THURSDAY, AUGUST 31, 1995
The Avarde Committee met on Thursday, August 31, 1995, at 2:00 PM, co
receive bid advertised as Bid No. 9495-20 - CONSTRUCTION OF DONNER
COMMUNITY CENTER.
Present at the bid opening were Commissioner Robert G. Weiss, Chairman.
City Manager Klm D. Le inbath, Community Development Director George
Worley, Recreation Director Timmy Johnson, Building Official Don Ford,
and Purchasing Agent Joan LaVake.
Three (3) companies prequalified, and bid as follows:
TOTG1. RR TfR RTn
Deuse Construction
Jacksonville Beach, FL S 234,375.00
Eve land Construe [ion
Clearva [e r, FL
Neuman Construction
Jacksonville, FL
242,000.00
285,941.00
I[ is the Consensus of the committee [ha[ it recommend co [he Ci[y
Commission Chat 3[ reject all bids, that [he architect be instructed
[o re-design the building [o bring it within [he budgeted amount,
and the project re-bid.
Respectfully,
Joan LaVake, Purchasing Agent
yE
CITY OF
~'1lfa.rtie 'b'eat(- ~louda
September 6, 1995
an .r V hw r. NI aaU
1:La\: VXrV II. IIUNII,\) ASL:
1k L41Y111\V. ~NHI :AACpp
I{\ ~YUii _+JxcXpc
To: Kim Leinbach, City Manager
Fm: Timmy Johnson, Recreation Director`'
Ra: Usage report, Community Center, August '95
Kim, here is a recap of activity at the Adele Grage Community
Center for the month of August, 1995:
GROUP/EVENT
AA meetings
ABET rehearsals
Board meetings
Bridal shower
Cribbage/scrabble
Homeowner's Assoc
State Attys. Ofc
Travel group
f MTGS./
EVENTS
8
25
5
1
6
2
1
2
~ PEOPLE x TOTAL USE
108 11
675 67
42 4
40 4
42 4
75 7
10 ~
20 2
TOTALS
Increase/(Decrease) in Lotal
usage from prior month
1012 100 ><
(938)
yid
CITY OF ATLANTIC BEACH
Code Enforcement
Activity Report
- _ PREVIOUS PRESENT YEAR TO
CODE VIOLATIONS _ MONTH _
MONTH DATE
Abandoned Vehicles
Vehicles Im ounded CAR
IMP _
3 - -
_ 4 ~ _ 151_
20
Ille all Stored Boatlfrailer
Housin Code Violations
dili
d
C BT
SHC
HAZ - 14
Q
2 __2
- 2
~ 41
26 -
_~__..
ons
on
Hazar
ous
Un ermined Construction PRM 3 -_ _ ~ 2 _-- 1 -
-- 42 ---
Zonin Violation ZON 6__ ~ ._ -.8 ~ 41
Unlicensed Business
Si n Violation
Over raven V elation
Trash Com Isint
Noix Com taint
Nuisance Com lain[
Health & Safe Haurd
Animal Com taint
Water & Sewer Bill Com lain[
Sewer S stem Com lain[
Garba a
Storm Water/Drains a
Other LIC
SGN
VF.G
TRS
NSE
NUS
HEA
ANM
BIL
SEW
GBG
STM
Oth. 1 _ i
_ 2
30
8
0
4
5
0
0
0
1
0 ~
3 _ 1
_ 1
~29
8 ~
_ 0 ~
1
4
0
0
2
2
2
I 0 13 _
___ 28
151._
- BO-
3
24
49
1
B
3
9
4
i 17
TOTAL'S _
Com taints in Compliance
Number of Complaints Outstanding 73
105 I 72
i 119 ~
C_od_e Enforcement Board: September 5, [995 I I I _. I-
OTHF,R ACTIVITIES: -~- -~-- ~ -~ ~ '
Case #0078 - 1093 Hibiscus St. - Ille al boat stora e - Re eat Violation t
Case #0094. 980 Ma on Road -Abandoned & ~unk vehicles zoinin violation ~unk and rohibited.
Case #0095 - 1494 Linkside Dr. - i Mlicenced contractor inslalationof screen room -Mack Matthews
Case #0096 - Dum in on vacant lot W. 9th St. antl Lamella SL - Mr. Jack Mitchell
Case #2504 -Joe Romano -Unlicensed contractor - Roofin 512 Vickin La. -Deferred
i I I ~
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I I ( ~
I I 1 I
I I I I
-- I I I I
Comp::ed by. Kad Grunewa'~d and Don Ford
cirr w ~tu~nc ~~
C1TT ~IQYI~ iii
RYI !~[
ACOm4 ITp(; Cade Enforcement Report far August 1995
SUMITTm STS Don C. Ford
WTL: 9/6/95
yQi,~ppMp; August 1991 Code Enforcement Activity Report
IILtINm {T CITS NAtYCQi ~
~~- ~~
CITY OF
!'~1fastie Geael - ~latldet
~ BOO Bk:\II\I)LE k(lAU
-~- -- ~~----- --- ATLA\TIC BEACH,f WkUlA )32115115
i TEI.EPHO\E 19011 3115800
-~ i'A% 1909130-SBDS
M E M G R A N D U M
September 1. 1935
T0: Rim Leinbacb, City Manager p
~ ~
FROM: Don C. Ford. Building Official C \
RE: Building Permits
Please be advised that the following permits were issued in
the month of August. 1995:
TYPE PERMIT NO.PERMITS PERMIT COST CONST.VALUATION
New Single Family 6 17,349. 27 642,507
New Duplexes
New Townhouses 4 11,103. 48 296.012
Additions/Remodels 13 },683. 12 446,645
Swimming Pools 1 30. 00 12,394
Commercial/New
Commercial/Remodel 1 75. 00 7.700
Garage/Carports 2 105. 00 9,240
Demolitions (House) 1 50. 00
Demolitions (Garage)
Demolitions (Commercia)l
Sheds 3 215. 00
Fence 5 50. 00
Driveways
Signs
Tants
Trees
Utilities 8 3.790. 00
wells 3 30. 00
Roofing 9 202. 50 22.898
Miscellaneous permits issued in connection with new
construction, additions, remodeling, etc:
No. of Fermits Perrtd is Coss
Electrical 35 1,051.70
Plumbing 27 1,077.00
Mechanical 28 1,073.00
Inspections performed last month:
Building concrete Electrical Plumbing Me chanical Misc.
73 37 45 56 31 3
Occupational License Inspections - 6
INFORMATION COMPILED 8Y PAT HARRIS - BUILDING DEPARTMENT
cin a ~eu~rce ~a
an awasna ~orrro
^*~n ewer
~~~ ITOI: Build LnR Permits Report for August 1995
S~IT~ R: Don C. Ford, Building Official
DA7C: September 1, 1995
MRCROOIID; Augus[ 1995 Permits Report
u~A?IC~t
A77A(~=S;
t[YINm R CiT[ 11Y~7
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~~
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~.~ry~HlQK' 9HAND ENCLOSUNES a February 1586
~'--f~ ~fi_____~
Bi 6 2~ Q'xca _ ~, fii
111 ~I ] lill i ~ ISJI ~ Ixl 1 t6 ~ C ~
'1~NG EVE~~i^fi9xA91<3~"1 r169 i69 R31 ~'•• ~ x
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ROOfl STAND CFMESWST
NOTE. t PareK ae 10 gage ate!
2. Back d A-]eHfi0plA.P. A~]eH]201AP. an0 A-)AM)LULG ae 10 gage aeeL
3. W9M Uou bas removable flinl poHe!
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BULLETIN A-6
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59
BULLETIN A-<
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APPLICATION
peygp0 q Iw6e eleclrcal arq elaaraac
~~ irKVVTdaS. yrp Epepp4,nls n areas
wnicE bay, be ragAaM rose0 mwn w de
dndwiee ¢dY wel SVaadB 10r pu in Davies.
deweres, artl Smdr tv6 (optMalAlso
sueable for ougoP apPlba
sleeq 5 recmanarga0l
CONSTRUCTION
. 12 Barge aed
SQNR roryyypy.,,y wrtgetl a,0 ga+r,0
errrpdn ro IVI¢a IX kllOtlIOVIT
• "X-IOnlf EMI sMdws br aDJeO WeDgn
• Rdrovdde mraaryoslpdagz easy PV,el,^.
SUWam
. Panel syryMS _
. RDax fG ara%q W e¢ si0es eacstles sP
aq J qp d erclr.ue Wan^9
Ws arN CPMM/rar6s
• Slankis zteN Doer damps pn Idee s.Des d
eaU Doa awe wddlgnt sea
. Heald gauge mdiaws nmge
• StYraess skN drge pin
. Hasp arq slilpk br PaDIOClvn3
Pemwade Pus DdYxl
. 12~urn Ibu TIarAY Y¢ wege0 b mclnue
. Heavy4ulY I'llr^9 C/M
• al-resivant Dppr gasad anad»D wnn Pe
,esnlanl ad~ev.< arq neq n pWCe wnn
sleet ,daewg sups
. CdIM SIWS POVIIN IG mTa>fV5 WICINI
pyrex
ieCle e 6
EMbiure
i {{~//...nu' 9aAND ENCLOSURES • FeEmary 1988
FINISH
ANSI 6t gay porye9er Dp^~ mal%5 ~^~
arr0 as wd W+o~'g'aeC surfaces. GPridw,ai
panels are wme d,an,eE 5 ~~~
be epwao b rtlaN spadE
cu,6lnnz
INDUSTRY STANDARDS
NEMA Type 3. Typ! a and Type a%. Type t 2.
anC type tJ
VL 503 Type a arq Type a%
JIC ztartlar0 EGP-t ~t96]
GSA Erebsu,e t ISPdy CSA lobe wren
dDerogl
EG SP. IP66
~~~a6>~cr~~
STANDARD SIZES
Errcwsrre Sr[e 'Pe"el4
Aa B.C Num!
,'. srEan~..z~;
c~rcr.f000.r30E A'~
!a UE.Ni
A ]eM]VVIr -' --
It¢¢l.'E3..5JE
• nNrvoLP n¢r:z a.i•v.
~~-~' r. ee„'gc ,,,,: sum. w.mn
rI.:I.mwr~r Ermensgns 11 sre IM rerererce onl1: Eu rval Eonren rvVC omen
Vene~. m.il Ge orOereE seLarere,r
58 ~,r:,,,„.<r .p~Aa..,. w.r,.art.or<e
ACCESSORIES Page
Ai Gpr,Dlnrrds --........ _.. _.... 338
Rowers ................. ......... 35]
fanos:on aMalds ___.. _.. ._... 3E6
Drip Snieq %e ..... _ .... .......... 399
Elee9o Heald ...... _. ..._.._.. 76a
EkCriwl Wdbcas ...... .......... a0a
Ercips,xe Sladszd ....... ..... ..... a05
Fan Goomg Prpoucls ... ... _ 35a. 356
Hed Ercny%"rs ....... - _ .... 3a8. 350
Eydn'9 Ka ...... ........ 39J
Pare'S.pppn ltn _..... .._._. 3]6
PaneK lSee lade) _..._. ._...... SB. J>51`
1
W¢IDpw Na ....... fJ
.......... 39]
Warp U<I .... . ........ ....... . 36)
REFERENCES Page
Gnmia~ P$rsWttt CnaO.... . a23
GWe b AEddiels aro FvKMS a20
a,DINry SIYgdf05 ......_... ata
MMiliutions _............ ~ aGB
Price Lsl ................. .... ]
1 '
t,t,t ~,.~ ,cam ~ "` 3
1 ~cSGC % < z-c~ CG T ~~
P.nel
A.)3P60
A.YN: ]
A-r]PT]
- BROOKS & LIMBAUGH
ELECTRIC CO.. INC.
41 West 2RJ Sheet
FLORIDA 32233
JOB ESTIMATE
ATLANTIC BEACIi,
(904) 2419051 -»~ ~'~~~~ -
~ ,o.,~.~.o-~.,A..
JOB pESCRIPTION.- ~"//V~
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TI!ISE51 PAAiE 15 EOH GOI/PIEIiNC+1HE lf1R AA DFSCRIBEU ABOVE ESTIMATED sE/~/v >O
JOB GOSI _
IT IS BARE D UN OUH T VAUJ%~iIUN ANU WE$ NOt INCLUDE MATERIAL
PRIDE IW:HI.ASES UR AULFiIFNJAi LABOR ANU MATERIALS WHICH
MAY R[ BEOUIREp SHVVLU UN4OEt5EEN VROBLEM$ OR ADVERSE ESiIMAiEU [I
WEATHER GUNUILON; N15E AE iFR THE WORe HAS STARTED. BV I -
ul1 / ~^'+
CITY OF
September 7, 1995
Tu l~iC4C~t - 9~MC'cIR
~ va nl:a s eernen'non DerT-
_-~ - --~- al'LA N'1'1[ nEA CII, FLO nInA 32233
__-_-______-_~~ lr:Lr: P 110\r: i9W11 24]-Sfl29
To: Kim Leinbach, City Hanager ,.y~/~
From: Timmy Juhnson, Recreation Director/-E'
Re: Relocate Electrical Service and demon Ssh building In
Donner Park
Rim, below is a cos[ estimate to relocate existing electrical
service and demolish existing building in Donner Park.
$5000.00 (To relocate existing electrical service) see attachment
52400.00 (Verbal Quote to demolish existing building)
-Omni Demolition Company
52000.00 (Steel weather proof locker [o eiore electrical panel)
$9400.00 Total
If you have any questions please give me a call.
Hinutes, Yage 2
, iuo-.
~rfc a~ai~~~in-RU9ec.`~FTie-
llrysdale on Tuesday. June 13, 1
George Cumaings, 395 12th Seree
read in fts entirety to the Coo
his support of the lifeKuards
par[ i;e reof - Exhibit 8).
S[evat[ Hicks, Chairman oC the
requested authoriz anion for ch,
Public Pension Trustees Assoc is
conference you ld be held June
asked Mr. Hicks to meet with K:
processing [he application for
members [o attend educational ~
Association.
Sharet[e Simpkins presented a ~
friends of [he Donner neighbor'.
action of [he Commission relat
Center (petition attached here
Erhibic C). It vas requested
be demolished, that [he propos
[he new community center neede
two bathrooms accessible from
only, and two bathrooms acces
building, only.
The Mayor asked the City Manag
the project with the architect
relative [o the bathrooms cool
;2,000 had already been spent
site of the new building, Cha
suggest moving the site.
Commissioner Shaughnessy reque
demoll6hing the existing build
when a full Commission would b
Mayor Fletcher agreed to en6ur
construction plans be made ava
when available.
gob Kosoy, Public Works Uirect
new Public Norks employee who
Works Director.
3. Consent Agenda:
a. Atknwledge receipt of am
Enforcesient, Parks E Recrc
b. Acknowledge receipt of Pu!
F'ollovir.g a brief discussion,
above repents.
NAME OF
COMMHS.
M _
S Y
Y V
N
Grief; voZd~as`et-v~rTr~
995 co address the mateer.
c, presented a letter which wns
mission. The letter indicated
(attached hereto and made a
Pension Board of Trustees,
city to join [he Florida
tion. Ne indicated a
5-2g, 1995. The Commission
m Le inbach for [he purpose of
one or Cvo of the pension board
~rogzams and joining the
ieti[ion from residents and
,ood and Donner park requesting
.ve to [he Donner Park Community
:o and made a part hereof -
:hac the existing bathrooms
ed site be readdressed, and that
1 four, no[ two bathrooms, with
.he outside of the building,
;ible from Che inside of the
ar [o determine [he status of
I[ vas explained issues
i be readdressed, but that since
an soil tests for the eastern
[ it might no[ be prudent Co
sted that discussion concerning
ing be placed on the next agenda
e present.
e that a copy of the
ilable to Sharet[e Simpkins,
or, introduced David Fussell, a
you ld serve as Assistant Public
ithly reports fzw Building, Code
a[ion, and Pire Departneots
ilic Yanks project status report
[he Commission accepted the
Minutes, Page 7
~;ay ° 1991
-
NAMC OF
COMMAS.
M
S V
Y V
N~
e
_°ifevel~pmenr-Cmyara~Fbrr ifannet~.R1C~"zeZO~en~. 3[ -i
e:;ist ing structure in Donner Park be demolished.
Commissioner Shaughnessy concurred with the oosi[ion of the II
Donner CDC. OSE[JBLOOM X I
}t 'YAUGHNESS X
Motion: Approve A1[er~te A of [he Dourer Park Coaaunity M ATERS X
Center Alternative Design Considerations, Michael Dunlap WW EISS X
Architect, dated May 22, 1995 LETCHER ~ X X
A discussior. ensued concerning whether or not [o [ear down [he
existing building. i[ vas explained a simple renovation
would cost $7,000, and a more thorough renovation could cost
as moth as (30,000. Whereas i[ vas felt by some commissioners
[ha[ i[ would be prudent [o renovate [he existing building a[
a cost of ;7,000 for minimal renovations, it vas felt by other
commiss Saners that [he wishes of [he DCDC should be respected
and [he building should 6e demolished.
With reference [o discussion concerning Alternate A plan, it
vas felt by same commissioners [hat vandalism might be a
problem if bathrooms were accessible from the cues ide and chat
the exterior should not be opened.
OSENBLOOM
Amended Motion: Adopt base design, with reatroou to HAUGHNESS
have access only fro. the inside of the building ATERS X
ZSS X
A discussion ensued and Commissioner Rosenbloom felt Aaerna to LETCHER
A would be the most prat ti.cal plan, but he also felt that the
existing building should be renovated at a cost of (7,000 to
$10,000.
- OSENBLOOM X
Substitute emotion; Approve Alternate A and spend HAUGHNESS
X7,000 to 110,000 to renovate existing building ATERS
EISS X
Following discussion, i[ vas felt by some commissioners [ha[ LETCHER
the existing building should no[ be renovated, but [hat
Alternate A vas the best choice.
OSENBLOOM
X
Aoend~ent [o substitute w[ion: Delete funding for HAUGHNESS X
ATERS X X
renovating eris[ing restroo~s
EISS X
Following discussion [he question was called on the amendment LETCHER X Y.
to [he substitute motion to approve Alternate A and delete
funding for renovation of the existing restrooms. Vote
re sin [ed in 3-2 with Commissioners Rosenbloom and Weiss voting
nay. The motion carried.
The question vas called on Che original motion [o approve
Alternate A, without the existing building being renovated.
Voce resulted in 3-2 with Commissioner Shaughnessy and Mayor
Fletcher voting nay. the motion carried.
4. Consent Agenda:
a. Approve purchase of riding lawn paver pursuant to _
Minutes, Page
May 22, 1995
met on cvo occasions. He ind icaced it vas Eelt by ['re
- -
NAME Of'
COMMAS. ~-
~ M
S~ ~~~~
Y ~, N
e-v -
SfZCT _ _ _
the revision process [he ordinance you ld be brought back to
the Commission for action.
Barbara 8omer, 463 Selva Lakes Circle, asked if the grass
along [he entry way to Aquatic Gardens could be moved by the
city. Kim Leinbach agreed [o conduct a visual inspection
along with Bob Kosoy, Public Works Director, and George
Worley, Cf [y Planner, after which Ms. Bonner would be
contacted concerning the matter.
Bob Bosoy introduced a new employee of the Public Works
Department, Kris[y Tu[[le.
3. Appointment [o fill one unexpired ten on [he Cultural
Arts Board
Mayor Fletcher nominated Ed Lane to serve on [he Cultural Arts
Board.
OSENBLOOM X
Notion: Appoint Ed Lane to serve on the Cultural Arts HAUGHNESS X X
Board ATERS X
EISS X
No discussion before [he vote. The motion carried LETCHER X X
unanimously.
b. Architect Mite Dunlap with report relative to Dourer Park
Commmi[y Center ,
NSke Dunlap distributed a handout to the Commission entitled
"Donner Park Community Center Alternative Design
Considerations" dated Hay 22, 1995 (attached hereto and made
a part hereof - Exhib i[ A).
He presented three options of the floor plan for [he new
building: Hose Design, vh ich had no direct outside access to
restrooms at a cost of ;160,217; Alternate A, which had
direct outside access [o res[rooms a[ a cos[ of ;167,257; and
Alternate B, which also had dirett outside access to restrooms
with a larger extension of the building a[ a cos[ of ;177,647.
Commissioner Rosenbloom ind ica [ed he vas opposed to having
double access to bathrooms as he felt [here would be a problem
with safety at [he community center, especially for children.
He felt the existing bu ild irg shwld he renovated and if a '~
safety problem arose with [he double amens to bathrooms aL ~'
the community tenter, people vouid still be able to use the
existing tatili[ie s.
Corn, issioner Shaughnessy' requested that the minutes reflect
that a let ter had been received from Bhare[[e Simpkins dated
May 12, 1995 (at[ac ned Leteto and made a par[ hereof - Exhibit
H). The letter indicated that the Donner Community
-~
lIIJ11L'IIIICS\+ - 11 \+J? I11\ IIIJIIUII - - i nlJJC IIiC IIIU11U11 iul rill r+
Mavur-+uu made lnl 11111111111 I.11 rill /\. I IIIIC \\;1\;l ~J11.~11lllil I\i~ IIK IIV.A I~JIIUIIIL JIIU ~i~tll
Ihcrc ++'ac cuF Mnlinn he Rnaenh!nnm In d~ it I •4`^' ++"' ^"-' _
++nh it - wtc uwunl o.
S:aughucv+ -but . \+uui+i L:.c w s:++ shat plan Li a loi uu u1 lilis puun. ~i ou wi.c :i¢ i,n>, d.alp,
- chauehnescv Bets un and rnec mer plane ++'ilh Comn•icnlmera-. I hmlan!~nnc vr~nl• and I,a,kc al
plans. Yuu+rind up++ith~baauuums. tnu interim ucd hw..:,Ii+:.. :. ~,; v:L. ~u~~,+. IIe. .IC.~
57 ienl nuue dtdlarc uc can tirc mnrlrr
I hrnlap -can-t hear hls cnmmamc
Manor - as n slanlis wM lhC muuun Id d. applu+c Ah A a> pnseuu+ cuuugurcu. r+m Iwu:cr
discussion^
Rosenbloom - 1 w2m to get back In this Icricr fiom cF.arettc Ar c~c ++~i!!in~ !c contriFu!:
S I S.(Hkl tuward restrwrm
Sturettc - unable w hear
Cin- Mmuger - ICs CDBG mane}
Roxnbloom - dixussion about using [hc CD6G money
Ruscnblwm - ok. I'm read}- to +o::
Hereon -All those in fa+or o([he mo[inn +chich is to appm+c A!t A design sis~mifi b;: sa. mg ape.
3-2 motion tames..
I+.ca~;d n(~".Inmc• ~•f mcetmr
t!i~:vlav i3. Ivv~-i~vnmcr i+widum
tin the nnamli'
Jha Ughll.S~\ - pICaJC >:1\ Il aealO.
Ma\cr - w climinatc funJing for amthing wnh the satellite building. tiu that wuu1J 1Ycc up to deal
iust \rith fhc basic rnmmunitc ccmcr nsclf
All thutt m favor nl the motion slenifi
Waters - Wait a minute. You dlddt sac that neM. We are deabne with Alt A
Mayor -the only thine on the fluor is to ehmmate the tondine for the satellite bolding
Waters - ok
Mayor -all ttase in laver of that motion signifi' by aye
vote - 3-2 . Motion passes.
Mayor -Now we are on the motion to approve Alt A -raw just one last round on that for
discussion and then we'll vote.
Weiss - 1 ~m not sure that`s correct. 1 think that takes us back to basic design .. .
Mayor - no because there was an amendment. "('his was not a substitute motion. "{'his was lust an
amendment to that N'e took the consideration of the satellite building out be the last motion and
now we are going to decide on the building to build.
Wciss -that's \en elca\cr becauu: dvuu take the; sawllite budJing out than obvioush~ vuu catft du
bast desi^_n, right?
Macur -not necessarilc. Because that's where 1 \vant to eat is to base design.
(3ut the motion right now is on all A.
!slavex -the substitute motion is apprucc Alt A.
Shaughncss -explained Alt A was thought be Shareitc not to meet tFrc needs of the wmmunin~. I
would hke a withdraw that motion 1 would hke to instead .. -
Mayor - 1 ~m som but it's not pour motion to withdraw - rt waz a substitute .. .
Record of Minotes of meetine
Of Mac ~2. 1 Hula -Donner building
Palk 8
Shaughnessy: 1 think that was what 1 had suggested and you had said "na'
that was what Stere - no matter who suggested it -but that was mr suggestion was to let the
building Boat there. But 1 still have a problem. 1 have a problem not supporting the fK;D<;
~Iarnr - 1 don't think by this vote you are doing that...
Shaughnessy -'fhe other problem is that we are asking tbem for the use of money that they
normally have. I differ with Dezmond on his interpretation that the building x~ll have to
remain in anc went. You wn move the wires ultimately; you can move the electncit_v. fire. eta
I am not going to cote this time to go against the DC'DC.
Mayor - To clarify the motions the motion is to not spend any money on that buildine. They are
postponing basically to decide at some point in the future what to do with that building. It could be
a month from now; it could be a year from now. You are not making a decision on that. You
are deciding the base building you are going W build with the outside bathrooms in Alternate A. If
this were to pass it would take the funding out or any wnsideration of the exterior building, and
then we would sate on the primary motion, the substitute motion, which is to approve Alternate A.
'1 hat is where we stand procedurally.
Is there further discussion?
Shaughnessy - 1 could support that motion if yve could set a time limit on when we decide
Mayor - 1 dolt think you need to do it. Any commissioner can bring it up at any time they want
to address the question.
Rosenbloom - I am opposed to the motion. What you are really sayine is that we are going to
move on with the interior and exterior loaded restrooms and not do anything to the existing facility
But m think abom at some point in time either rehab it or tear it down or do something to it.
A discussion ensued betw°en Kosenbloom acrd Sharene coriceming wfrat the IxDB wants, but
unable to hear SharetCs commenu from the audience.
Kounbloom - I wouldjust sac, Ma'; or, that again we consider renovating the red building to
:where d is no loneer an eyesore. Spending the S7, or StO, or 512.OOf) to hate that done. Ard then
have nco sets of restrooms at that park.
Waters -calls (or the question.
Mayor -the motion to amend is to delete any funding for the satellde building F;reryhody clear
Record oCMinu[es of tneetim_
Of May 32, I v95 - Uonner building
1'acc 7
was anuctpated that thec might. 'T'hen the building could be either looked at or we could constrict
them someplace else. 1 am not trying to close out your option o(using an existing slab, althoueh I
do bcheve it is probable in the wrong location.
Water> -For 57,000 more you get the exterior. interior bathrooms. Yuu do nothing with the out
budding. And if it becomes a problem within the first couple of years of operation that (fail
cannot use the exterior door then we bolt the exterior doors and refurbish the red
bathrooms outside. But if it works, [hen we can bulldoze it. Isn't that your motion Commissioner
Rosenbloom?
Rosenbloom - 1 want to spend the 57,000, SIQ000, or SI5,000, put a new trtrss on, shingle the
outside, give the building a different look. But leave our options open. 1 can not fathom how the
community center is going to work when everybody that is in that park can walk right into the
resvoom and children will be in there all day long. 1 do not think it would be safe.
Mayor -Comm. Waters -didn't you second Comm. Rosenbloom's motion?
Waters - f have not seconded it yet and I'm not sure that 1 can because ;seconded Bob's motion
Weiss - 1 can second his .. .
Mayor -It's on the floor .. .
Sharette Simpkins - (tutable to hear Ms. Simpkins -she evidently is speaking without a mike)
Waters - I; 3 of the red building is dedicated to elecmcal. We are going to be stuck with at least a
part of that building tto matter what. 1 would vote for Steve Rosenbloom's proposition provided
w~e spent no money on the red bathrooms immediately to see if things go well ir, building alternate
A. then, if we have a problem and we need the exterior bathrooms, then and only then do we
rcnocate. If it works out titre then at some point we will tear down the red building.
Mayor - 1 am going to treat that as a motion to amend Comm. Rosenbloom's motion by
deleting the reference to the 57,000 or whatever ita going to take to do the exterior bathroom.
Do 1 have a second to that?
Mayor - I will second that motion. The debate then is oo the amendment only, attd that is
the sub+titute on the Door and that is to eliminate any funding !or working on the esterar
building
!''sr G
Motion: )lov'e forward with the double loaded hathrarms, end et the same lime
spend S?,U(It1 or SIU,IN)Il to refurbish the outdoor res[rooms and to keep that !:uiklin;;
up. fly reasons fur this it would give us Ixu alternatives. If Gail ranted m she could
tn~ the double loaded bathrooms and see if thrc work. If thec did not x-ork then we
would be left with an alternate for people x~ho were in the park to hoer facilities lu
use. ~fy thinking is also if [he double loaded bathrooms Aon't work and xc
determine that we then move forward with a public participatory project m may be
get Habitat and the cih~ to jointly get im~olced to tn~ to build [hose restrooms for Icss
than 525,UIN1 or S30,I1W
;Mayor- ok-the motion is to go back to the original motion that was made by Commissioner
Shaughnessy x'hich is to adopt the outside bathroom -she suggested building A for that
purpase-
~i'eiss - Afavor is [hat motion contrary to what we had talked about before- include the
estcrior bathrooms? ...
Mayor - L.et'a think about this. N'e have one question to resoh•e - do we want to have a
separate set of bathrooms in the park Separate and apart from the building. K'hich would
then be what your motion was to go to the base building..
Weiss - My motion was only to go to box design and as you recall you were uncomfortable
with putting a second part to that. 1 has'e no problem - 1 will be guided by it - 1 just want
to make sure that on this substitute that we know x~hat we arc voting for.
Mayor -And it reins to me that there arc such variables to it because my preference, what I
would like to see crafted is the box design. And then would have xpa rate bathrooms
outside which 1 am open to how that xauld happen. My prefereuce is to tear that old
building down. But the economics might nut make that work and you have to do the lesxr
espensiye one, but commit to one was' or the other.
Weiss -There is talk of the "bunker" and the "ugh' red building" 1 think that is clouding people's
minds. Let's ryamt a xhite ur green. It is an ugh buildme.
Dunlap - It needs more than paint. Its m bad shape. It is shut.
Shaughnessy -Commissioner Koxnhkkcm~s motion is to build the bathrorms interior estenor and
renovate the addrtbnal budding. I (eel ! am Bonne against DC'IA' if l wtr fix that I mold rote to
dclac demolition o(the red building if the bathrooms in the community center du nut function u> it
Uf Mai 2?. Ivvi - IlU11nQ bwldmg
Pa^c 5
Rusenbhwm -.xre xc tin a ~iiffen•m motion'!
Mayor - R'e are...
Rosenbloom - IM we hart two motions?
Diavor - ~Yel1 technically speakin>;... ,Make your point...
Shaughnessy- I withdrex mine... For the moment...
Roxnbloom - I would Eke to ask Comm. Shaughnessy -hove do you propose securin• during the
day for children .
Shaughrtess~ - I would he happy to ansx~er you question but under Roberts Rules you relinquish
your floor to mc.
Mayor -for the purpose ofanswering his question.
Shaughnessy - Do you wish to do that?
Mayor -You can answer his question - Ne floor goes back to him after you hate answered his
question.
Shaughnessy -For me to answer his question Fte has to yield the floor.
Rosenbloom -Agrees.
Shaughnessy: I undcrstartd Mrs. F3aker would have the exterior doors locked during the time that
she was there and the interior ones open. And then the exterior ones could be opened up until a
reasonable hour x~hen the park was in use. Right nox~ there are virtually rw bathrooms there for
use unless she is there. lhts would extend the hours. We had discussed at one of the meetings
making the walls not green board but making them something stronger so that people could not
break through fiom the bathrrwm mto the wmmuniN center. You could do that if you used a
different material.
Discussion ensued atom di0erent ahernates to bathrooms in communib~ center building, only.
Rosenbloom - 1 would lilac to propose a substitute motion to the aulrs[itutc motion...
Record of 94inmes ul mectine
iJl Ua} ?', 199 -Donner building
face ~~
lium he! point of ~ iew n u harder to monitor remote bathrooms as well as the community cemer,
than to have n all under one «wf And that is one oRhe reasons why I am promoting this. I feel
that we need m take the ~~ fishes oral desires of the people who are going to be using these facilities
and ~aho are eomr to be using the park. Her feeling was that it was awkward and cumbersome to
to w ~:uver two separate builJings.
Weiss -From the outset we have heard nothing but vandalism problems, but 1 don't know if 1
belie<e any of n to tell you the truth. Hut I do think that if we have bathrooms that are in this
5160,000 plus svucture that are opened as the primary bathrooms for the park, and then would be
opened when the recreation cemer perhaps may be closed, w'e are asking for problems. 'the
interior walls I would assume are probably made so that someone could put a foot through it if
the}' decided to do it. I think that probaby is asking for [rouble if ae use the exterior bathrooms
that exist at the present time as the part: bathrooms that would be opened for instance for a
baseball Kama that goes on till 9 or 10 o'clock at night. 1 am concerning about the two way enW
into the bathrooms because of security problems. I would suggest to go back to the base design,
close the exterior doors, let the community center provide its own bathroom spaces. Renovate the
bathrooms we have outside. Turn them into something decent and press on with it.
Substitute motion: That the community center bathrooms have access from only the
interior.
Mayor - so you will be moving the base design as presented
K"eiss -base design and that we renovate the present ezterior restrooms
Mayor -may 1 make a suggestion. Let's lake one at a time
N eiss -The first one is dependent upon the second one
Mayor - 5o there is a substitute motion to adopt the base design as presented.
Do I hear a second to that motion?
K-stars - K"ould you rephrase that motion?
:Mayor -That we would accept the base design, the effect o(which is that you get rid of the
outside access to the bathrooms io the Community Center building. to other words, just as
it is in your piMUre book ..
~~~aters - W'eIl I second that for discussion purposes
Kccord of Minutes of mcetin:~
Uf Map 2?, I~i95 - Uonncr building
Page 3
might make sense to tear that thing down - it just reminds me ul a W W lI bunker. And thou:
people desenc more than that over there. Particularly if the cost is not as roughly [he same as the
simple facility ofjust some ouuloor bathrooms then could also houx the electrical in it. W'e could
do something maybe not exacth• the same place, becaux it xems to me to crowd all that right
there st ith the building right there. Hut you could do something that has a much lighter feel to it
and rcalk is a cleaner nice place (or adults and children to use bathroom wise.
Shaughness• - Then I will withdraw --
Mayor -You can move a substitute motion if you would like to - -
Shaughcessy -I'll make a substitute motion:
Macur - 7 oat says what?
Shaughnessy -'that's a good question.
Mayor - Do you want to think about it (or awhile while we go to Comm. Roxnbloom?
Shauehncssv - Ycs 1 do.
Rosenbloom - 1 am prepared to make a motion. In my view it is ludicrous to tear that building
down because tf you double load ihex bathrooms and for whatever reason you have a safety'
problem and they don't work. The} don't work to the extent that Gail says "I can not leave thex
baduooms unlocked" on the outside donne the dac. 1 can see it. Dut Bail comes to us three
months down the road and says to us this public facility being utilized from two sides is a big
problem for us, we would not tears a choice - we would be stuck. Whereas, at least if you leave -
cven if we just spend 57,(N10, renovate thox restrooms and offer two alternatives down the road
coo double side the bathrooms and eventhing works fine and there is no problem, maybe you
could tear dawn the bt^ildine at that point
Waters - I would like to know when and hmv often the bathrooms in the existing building are
opened. If they arc nes er opened hardly. then there is not a xcuntp problem. li s a moot
yucsunn
Shauehncssc - Part o(the rca"wn I am sui ecsune this rs because (fail Baker is in favor o(this tic
ghat she ttantcd as sell as the Communits. And her commcm to me was "1 can watch one xt n(
batter«~ms - I cerWink cadt watch bathnnims that are luwled m two di(ierenl locations'. And
Hccord o(A7muuz of mceunr
UI Mae " IYh - Dummr bwldu~t
1'aee -'
that area that is defined by the "equipment room.~~ Just paint n -and that would he another
option.
Waters -That building has been tacked on to our consideration of the larger building I think it
sort o(confirses the issue. 1 IhinF: we ought to look to building the other building and sta0~ will do
what its going to do with the building, since it can not totally tome down. I would think d foolish
to take it down at all. You can't take it all down. If ive choose Alt. A or [i, renor ations to the
existing building could be done further down the line.
Weiss - It would seem like the building that exists, if it is there onk for electrical, there is
probably a cost to relocating the electrical in the main building, i(the existing building were tom
down. We wuld relocate the elxtrical couldn't we?
Uunlap - We could relocate the elxtrical to the wmmunity center elxtric room or some (roe
standing structure. This would be done for a price.
0.'eiss - It seems like we could bite the bullet and do that and relocate the electric, or if we are
going to leave the structure that it should be left for restrooms. Not something in benvxn. 1(we
have the structure already oul there and it has the plumbing in it already, then use it for restrooms.
If we are going to take the structure down and not ux; it (or restruoms, then we take the whole
thing dorm, and have everything located in one place. WouIJ that be a reasonable war to eo?
Dunlap - Mp recommendation would be to proceed with the bate buildne and at some point
rcnocatc the existing building toward a usable exterior restroom. I would bare to support Comm.
Rosenbloom's position -that we need separate facilities.
Mayor - "1"here are really two issues here. Une is dxidme -since that is the motion on the floor -
ifyou go for A for example which has the exterior bathrooms to rt, then it doesn't make much
sense to duplicate the other by going back to the old bunker btuldine that is there. I(you itut kxp
the base budding and arrange (or the outside bathrooms either m that locavon, in that building or
somcthine separate. So 1 think it is related in that sense which direction we go in.
Shaughnessy -Would it be boner to decide first whether the bathrooms arc going to be in the new
bwlding or whether they are going to be built separately? I can withdraw the moron to do
Altemate A. or I could make it to do either Altemate A or R. You see what I'm sarine -have we
put the can before the horse'' ~ V
Mayor - Wcll n dxs seem that maybe that i5 the bactc deasmn - wfteihcr or not coo dxide as a
commission to hate the exterior bathrooms m the commumh comer building. [3ecause if we don't
hat, the outside bathrooms there, Then you are Iefi with etch:: d;;mz tt m the nth~t bwtdmg a - - it
K:nvd o(19mut_s of meenm•
Ui Stun '. 14vc - Umumr buadm_e
I'acc t
Record of minutes of May ?2, 1995 indicating motions anJ related discussion with inference to the
existing building at Donner Park:
Mike Dunlap: Passes out most recent publication of building. He explains the goal of the evening
is W try to go through the alternatives, select from [hex SROUps, and put together what we can go
back w the drawing board with and finish. and release the drawings for hid. He proceeds to
explain the options that would be available.
Shaughneuy: Indicated she received a letter Gom Sharette Simpkins dated May 12, 1995. I would
like i[ to go inw the record that the DC;DC is opposed to the use of that huildine for bathrooms in
the park- It was by a unanimous vote of their board. There was no one who was opposed to rt.
'They really feel that the exva building in the park drags the park doxn and they were clear that
they thought that it would cost more; it toms out that it does. Pan of their monies which would
normally be going w renovate housing was identified as the funding source to renovate this linle
extra building in Donner park and if they are opposed w it, 1 am opposed w it I (eel as though the
park does belong w all of A. B. but many of us use it infrequently. 1 feel it is presumptuous of us
to put there wire[ we think ought to be there or what we would like to see, in defiance of wirer the
DCI7C (eels. 1 am going to suppon the UCDC. I feel that either Alternate A or Alurrtate B is a
good choice although I prefer Alt. A because the cost is less. We have a base price on this
building of 5167,257; for 57,000 additional dollars we can meet the resvoom requirements. We
have discussed safety in the past and it was felt by Chief Thompson that because the building has a
security system in that security would not be the issue:. that security would be an issue in a
building where there was no security system. Cost for the security system is already in the base
price, that is not anything extra that we would have to be putting inw it. So at this point I will
make a motion, do we need a motion to get on the Floor or not? (The Mayor indicated a motion
would be appropriate.) 1'll make a motion to:
Motion: approve A14 A for the Donner Park Community Center, Alternative
Design Considentioaa dated May 22.1995 by Michael Dunlap
Mayor Flewher second. the motion.
Waters: 1 am sort of baRled wirere we are right now. Commissioner Waters addressed Michael
Dunlap: Sharette's letter raises the queriion: if I understand you corterly that building doesn't
come down whether we make bathrooms out of it or not. It's an elecvical building that has w be
Iefi there. Is that your feeling? Wherc is [het coming tiom°
Dunlap: The portion o(the building that is on the right hand side o(that first sheet -it's called an
equipment room - on the south side o([hal roam there is a bank of electrical equpment Ihal
should stay in place. It tights the park and so forth. We could tear down the bathrooms and leave
CITY OF
11lfa.rtCe fieac! - ~laxtda
--_~-_~'~if~..~
September 6, 1995
To. The Honorable Mayor and City Commissioners
From. Maureen King, City Clerk
Subject Donner Park Restroom Building
MOOSE\I11pLE RWD
ATLAxTIC aF:9t'H, FLORIIN 3S2t1~5115
TF1FA111\E 190.11 SJ'}SMOO
fAx 191NI 2n5805
At the Commission meeting on August 28, 1995, this office was directed to research the actions
of the City Commission relative to the future status of the existing restroom building in Donner
Park. Attached you will find a verbatim transcript of the discussion and action which took place
at the Commission meeting on May 22, 1995. G would appear the only action taken az that time
was to eliminate funding for either refurbishing or demolition of the building.
The matter was briefiv discussed ai the following meeting on June 12. No action was taken at
that meeting and Comrtlissioner Shaughnessy requested that the matter be placed on the agenda at
the next meeting whm a full conunission was present.
We hope this will help to clarify this matter.
Enclosures. Verbatim 5-22-95
Excerpt from Official Minutes 5-22-95
Excerpt from Official Minutes 6-] 2-95
3p
~'1tla.Qlc S'eael - ~lmcula
~XIIII~2II1ttI~TIItI
WHEREAS, thousands of Beaches residents visisl the Beaches Branch Library for its free
community room, independent learning resources, preschool and school age reading materials,
business periodicals and the latest bestsellers; and
WHEREAS, the Friends of the Beaches Library provided over 2,208 volunteer hours last year
to help staff shelve books, process and organize materials and assist with children's programs; and
WF[EREAS, svtce the Friends of the Beaches Library was established in 1981, they have
donated thousands of dollars to supplement the library's book budget and childrens' programming
activities, have created a lce Gill Business Center and have helped maintain the gardens around the
library; and _
WI-1FREAS, because the primary fiurdraising project for the Friends of the Beaches Library
is their amoral Book Sale, September 15 -17, held az the Jacksonville Beaches Woman's Club, 1315
2nd Ave- N., Jacksonville Beach, they hope that all Beaches residents will attend to support the
library.
NOW, TIiEREFORE, 1, Lynam T. Fletcher, by virtue of the authority vested az me as Mayor
of Atlantic Beach, Florida, do hereby proclaim September t I - 17, 1995,
Friends of the Beaches Library Book Sale Week
and encourage all residents to become aware of the magnitude of materials and services provided by
the Beaches Branch Library and become a nation of:eaders.
IN WITNESS WHEREOF 1 hereto set
my hand and caused the official seal of
the City of Atlantic Beach to be affixed
this 11th day of September, 1995_
LYMAN T. FLETCFIER
MAYOR
hazards home to our families. We wnsider the exposure to so many of our members for such a
prolonged period of time [o this type of hazard unnecessary and unwarranted. We arc certain that
the City of Atlantic Beach must feel the same way. Considering the Fire Chiefs stated position
that our members may be placed in this situation again we are initiating an investigation into the
hazards of such an operation. We would uree the City of Atlantic Beach to do the same.
~:~~ ~ . ~~
,: ~,
'A
PROFESSIONAL FIRE FIG$TER.S OF JACKSONVILLE BEAC$
716 Magnolia St. Neptune BeacA, Fla. 32266 Ph. (904) 2<6-7527
Richazd H. Brown
Business Agent
IA£F, Local 2622
Mayor Lyman Fletcher and
Members of the City Commission
800 Seminole Rd.
Atlantic Beach, Fla. 32233 August 27, 1995
Honorable Mayor Fletcher and Members of the Cih Commission:
On August 25, the City of Atlantic Beach experienced a Gooding situation. Members of
the Fire Departrnent were ordered to perform a draft and pump operation at a Simmons street
location. During this operation it was noted that raw xwage was emining from an overGowing
manhole into the aria that u~as being pumped.
Members of our oreani2ation were ordered to work in the following conditions:
I. Standing water with raw sewage and ali of the by-products normally found in raw sewage.
2. Water spray from hose and pump connections containing raw sewage.
3. No protection from the possibility of our members becoming contaminated through openings in
the skin or ingestion through mucous membranes.
4. Continued exposure over a lone period of time.
As ahvays the fire fighters performed the duties assigned them and brought the working conditions
to the attention of the Fire Chief. In a dixussion with the Fire Chief after the ;ncident we were
told that if the situation occurs again w'e would again be required to perform in the same working
conditions.
This concerns us and makes us think that the City does not fully understand the hoards of
working in these kinds ofconditions. Raw sewage is considered to be a bioemironmental ha2ard.
Working in a bioenvironmental ha22rd without proper raining and protective clothing exposes
the employee and the emplo}ee's family to the possibility of infections and the spread o(dixases.
It also exposes the Ciq~ to the costs of any on ihejob injury claims that may result from such an
cxpcrsurc.
Fire fi ehters accept a cenain amount of risk to ourselves and consider risk of personal
injun~ and illness to be an inherent pan of the job. We try to protect ourselves through educauon,
training and using the proper protecuce egwpment. We draw the brie wnh the possibilin' of taking
NAME OF
COMMFLS.
M
S V
Y V
N
Alinutes, Page &
Aucuct?8, IYYS
%. Beoorte and/or requectc tram Cib~ Commissioners, fin Attorney. ~
and Cit -Clerk
:\. Cih~ Attorocy with reports rcla[is~c to es parte communications
and [he iccuance of liquor licenses
Alan Jensen. Gn~ Attomee_ indicated he submitted a report to the
Commission regarding E: Parte communications with public officials. The
Commission asked Mr. Jensen to prepare a resolution to incorporate state law•
imo the cit•,.'s code.
B. Authoriratinn to retain Tim Dumas to represent the Cih• of
Atlantic Beach in preparation and folbw tbrougb of the
Preservation 2000 grant application (this was acted upon earlier
in the agenda)
Commissioner Waters urged Commission to attend an upwming meeting
concerning the WonderMCwd l:spressway.
There being no further business the Mayor adjourned the meeting
at t? 10 a_m_
Leman T. Fletcher
Mayor: Presiding OfTicer
ATTEST.
A4aurecn King. Cite Clerk
NAME OF'
COMMHS.
M
S
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Minutes, !'a_c ~
Auw>t I8, I,nJi
Motion: Replace Dodge Gear Reducer with Faulk Gear Reducer OSENBLOOM
xnucxrcessY
x g
as soon as possible fur 510,7G1.UU lu maintain proper aeration
ATERS x
x
and to comph~ with Department of k:ncironmental Protection 'E1 ss x g
requirements LETCHER x
Ibllotcing a briefdiscussion the question teas ca!Ied and the motion carried '
unammouslr
Agenda Item 86 was taken out of sequence and acted upon.
B. Authorization to retain Tom Dumas to represent the City of
Atlantic Beach in preparation and follow through of the
Preservation 2000 grant application
Mawr Fletcher explained the recommendation to retain Tom Dumas to ~
represent the Ciry• of Atlantic Beach with reference to the Preservation ?000
grant application wotdd be a flat 53,000 fee plus costs of 5800.00.
OSENBLOOM x
Jlotion: Authorize staff to retain Tom Dumas to represent the HAUGHNESBY X X
City of Atlantic Beach with reference to the Preservation 2000 ATERS
~ g
grant application in the amount of $3,OW plus an 5800 in EFSS g
additional cents
LETCHER
x
x
Nu discussion betbrc the wte. 7"he motion tamed unammouslc
Z Cih~ 11anaYer ReporLS and/ (' rrestwndence
liub F:usot reportul the Ifith Street Dune Crossuser was 80°.o completed.
He explained delays occurred because n(the heat and subsequent rain, and
he requested an extension until Septemtnr 30, 1995 to complete the project.
He reprned there would tk a cast overrun. and the total estimated cost
twulJ be S?5 900. lie explained nearbt residents had requested that a hall
Ir built at a cost of 57-? i>t i. to create archnecwral harmom wuh an
extame hall and ;u Prot ide pntaq-. Under discussion, Commissioners felt
the env had alreadc spent enough moncc on the project and that it would nut
t><• prudent to do the extra stork
ilO
Volion::Uloea[e S3,INN1 for the extra work to build an outside y~F SENRLOOM
wGCxtieS55' %
Mall tin thr cnnwtrcr TERS
WE lss
,'dullolt iddcd Ihr IacA u(a }Ceund ~ ETCtIF,R
vlv
NAME OF
COMMAS. M S~Y~N
.n UYUtil ~x. lY4i
ats vich a fil m
f 225
se
SUBSTITUTE MOT LON: Set a maximum o
commitment fur 53 satellite parking spaces. Gse-b}'-exception pSF.NRLOOM %
shall apply to [his use for a special restaurant license, and he HAUGNNESSY
' % A
ATetis
granted to Mr. Johnson personally
'
%
F.155
A discussion ensued concerning the possibility of allowing 3?5 seats. and t.eTCxER x x
asking Mr Johnson to indicate a good faith commitment at the outset to I
acquire 35 satellite parking spaces, utilising s~alet parking.
~
oseNRLOOM
Amended Substitute Notion: :Mow 225 seats, and ask )1 r. NAUGxPesSY x
Johnson to indicate a good faith commitment at the outset to
S I x x
r.iSS
acquire 35 satellite parking spaces fur valet parking ~LETCHER X %
"ihe question was called on the amended substitute motion to allow 22S seats,
and to ask Mr. lohnson to indicate a good faith commitment at the outset to I I
acquire 35 satellite parking spaces, utilizing valet parking and the ante
rtsulted in 3-2 with Commissioners Waters and Rosenbloom soling nac.
The motion wnieA.
The question was called on the Substitute motion to set a maximum of 2?S
Beau with a firm commitment for 54 satellite parking spaces, and that the use-
bycxception shall apply to this use for a special restaurant license. and be
granted to Mr. Johnson personalk. 'ihe vote resulted in all apes.
Followmg discussion, the following motion was made.
~
ROSENBLOOM 'X %
Amended Molioo: Reduce seating to 200 seats and require valet HAUGHNESSY x
ATERS
parkrng as neeeS48n' EISS x
x
~LETCHER % x
Following dtwussion, the question was called and the amended moton
carried unanimously.
D. Award contract to PBN Constructors, Inc. for emergency
replacement of Nest Gear Reducer on Vo. I tank at Buccaneer
'
Nastewater Treatment Plant
Bub Kosoc «poned the west gear reducer on the No 1 tank located at the
Buccaneer Wastewater'1 rwtrnent Plant was out o(scn tee. He explained the
gear reducer operated cnnunuously. 24 houa a da}-. and that n was ume to
rCplJCl' Il.
NAME OF
COMMflS.
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Minutes. Pa ~, 5 -~
Au_~ILit '8. Iv~+;
perms the apphcam m operate a restauram rvnh a minimum of I ai scats
without an increase in the number of parking spaces. Ile explained the
maximum occupancy of the building aaz to be determined by the Fire anJ
fiwlJing occupants calculation.
Ted Johnson explained it was his desire to shift from a bar h~pe atmosphere
to more of a restaurant q~pe atmosphere. He indreateJ n was his mtentton b
close in the porch and reduce the sire of [he bar. He explained he had made
arrangements with Pam EJineemann, Nealtor, to bare valet parkine at her
location across the street in Neptune Heath. and that he was also considerine
other locations for salet parkine. He indicated there were 91 parkine spaces
at Northshore (frill, and 30 parking spaces at the Pam Hineemann site
Motion: Grant Jae-by-F:ception to permit applicant to oseuatoort
operate a restaurant at the former \orth Shore Grille in xaucxxessY
accordance with staffs recommendations on parking ATEks
ei55
X
LETCHER
A long dixussion ensued relative to the number o(xats desired by Mr
.
Johnson to operate the restaurant, and the number of parkintt spaces
available. Mr. Johnson indicated he would like to hate a minimum of
approximatek 225 seats in the restaurant Some commtssioners were
worried that ncarbc residential neighborhoods could be disturbed by
addtiional parking, end other commissioners were against granting another
variance to the properh~ when several variances had already been granted. It
acs suggested Mr. Johrtson obtain a wntlen agreement allowing him to ux
Ms. Hingemands parking spaces. It waz explained at some time the propem•
could change handc and it mieht not be possible to get the same agreemem
from another tenant
Uon Wolfson, Communitc Development Hoard chairman. arced the
Commission to consider this matter yen consenatis clc.
John Raley, Fire Chief, adcixd the maximum xating capaein~ according to
the foe code would be 257 seats.
When askeJ i(hc wuuW constJer a cap on the xannc capacitc. Mr. Johnwn
indicated tithe sealne capacity were reduced from ?25 it would nni be
cconomicall~ feasible hr go forward with the protect
NAME OF
COMMAS.
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Minutes. Pair
Augu<~13R. IVVS
5:1 -Resolution Sn. 9523 - (this was acted upon earlier in the agenda)
6. dew Business:
:~. Select architect and authorize staff to negotiate a contract with
same for design services in connection with the proposed addition
to the Public Safety Building (this was addressed earlier in the
agenda)
B. Approve preliminary plat for Donner subdivision
William Morgan, 1t'illiam Morgan Architects, appeared on behalf of the
Donner Community Development Corporation, and he indicated he had a
proposed plan to build a ~n'oup o(eleven sinele family detached residences in
the Donner Community between Francis Avenue and Richardson Lane. He
distributed a sketch of the design to the Commission. It waz reported by
George Worley, City Planner, that the Community Development Board
recommended approval of the preliminary plat subject to the review and
approval of the preliminary and final plats by the riafiand the Cin~
Commission.
D8EN8IAON X
]lotion: Approve preliminary plat for Donner HAUGHNESSY
ATERS
I
% X
X
9abdlVlAlOn. WIIIiem MOrgen,AMhlteCt ISS X X
ETCHER X
A dixussion regarding the project ensued. The importance of havine a
f Iomeo~rners Association was stressed by tfre Commission..
Following the dixussion the queriion was called and the motion carried
unanimousk.
B. Discussion and related action relative to existing restrrgm
building in Donner Park ([his was acted upon earlier in the
agenda)
('. Action on an application for a Dse by F,xception filed by 363
Associates Ltd., for eueption to the sating capacih limitation
without additional parking, in a restaurant established at the time
of Shopper of \orth Shore Shopping Center original approval
~ kor,~c W orle~, Cin Planner, relwrted the Community Ik~eloprttcnt Hoard
mnsidcrcd thrc rcyucst and rccnmmcndcd shot an csccpnnn F+c erantcd to
C MMAS. ~MISIYIN
August 28, 1991
Manor Fletcher presented the resolution in plaque (orm to tda Simkins.
B• Uixussion and related action relative to esisting restroom
building in Donner Park
Commissioner Shaughnessy indicated since additional res[rooms were being
built into the new communin~ center building, that she felt action should be
taken by the Commission to demolish the existing building. She added this
was the desire and wishes o(the Donner community. She explained this
matter had been pending since April but the matter had been delayed until a
full Commission was in attendance.
A dixussion ensueA regarding Commission action that had occurred at the
mceting o(May 22, 1995. The minutes were read which indicated the only
action which had been taken was to eliminate the fttnding to renovate the
building. The City Clerk was asked to listen to recent tapes, and to prepare
necessary information and place the matter on the agertda for action at the
meeting of September I I, 1995_
4. Conu~. A ~
A• Acknowledge receipt of Public R'orks Status Report
B• Award contract to Court Surfaces, Inc., for rnurfacing of tennis
courts at Bull Memorial Psrk and Jack Russell Park, punuant to
the specifications of Bid \o. 949519
Commissioner Waters requested that Item A be removed from the consent
agenda and Mayor Fletcher requested that Item B be removed from the
consent agenda.
A• Acknowledge receipt of Public N"orks Status Report
Commissioner Waters made re(ercnce fo the Jasmine Street Retention Pond
and Bob f;osov, Public Works Director, indicated bids were over budget, and
that staff hoped to change the desitm and rebid
B• Award eontnet to Court Surfaces, Ina, for resurfacing of tennis
courts al Bull lemorial Park and Jack Russell Park pursuant to
the specifications o(Bid Vo. 949519
Manor Fletcher made reference to the resurfacing the tennis courts and
mdicatcd he wanteJ to ensure there mould be nu mublems with drainage
whtch anuld result m water puddles rm the court.
The Consent Agenda vas aeccyted by [he Co~iss ion.
1 NAME OF
COMMRS. I
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Minutes, Page 2 -
August 28, 1995
Manager. "fhe Mayor asked Kim L.einbach, City Manager, to meet with
representatives of Local ?622 by September 5, 1995. Mr. McCue distribmed
the letter dated August 27, 1995 to the Commission (attached hereto and
made a part hereof- Echibit A).
A. Interviews with Architects proposing to provide architectural
services in connection with the proposed addition to the Public
Safety building
Feet & Associates, Gee & Jenson, and Michael Dunlap gave presentations
after which the Commission placed their vote on a tally sheet provided by the
City Clerk.
City Clerk, Maureen King, reported Gee & Jenson were chosen as [he
Commission's first choice. Staffwas authorized to negotiate a contract with
Gee & Jenson after which the Commission would give its approval.
3. Unfinished Business:
A. Appointment to the Code Enforcement Board to fill the seat
vacated by John Venn
Mayor Fletcher suggested that Richard Mann be appointed to the Code
Enforcement Board.
I ROSENBLOON I X X
rIUt1Un: Appoint Richard Mena t0 fill seat On Code
~ SHAUGNNESSY i
M'ATERS X. X
X
Enforcement Board E1S5 g
No discussion before the vote. i'he moncn tamed unanimously. I
FLETCHER X.
Agenda Item SA was taken out of sequence and acted upon
.4. Resolution Nn. 9524-A RESOLUTION OF ESTEEM
RECOGNI"LING SH.4RETfE SIMPKINS
Mayor Fletcher presented in full in writing Resolmion No. 95-24.
OSENBLOOR g
ytrtion: Approve passage of Resolution tin. 9524 IS
{l HAUGHNES SY I
ATF;RS X %
X
1 he yueyoun way called and the motion CdfiiCd unanimously. ~ F,ISS
LETCHER g ,
X
MINI.
CffY
A'f 7
The mi
follovn
1
No disc
Jim Jar
ram dm
tornado
had wo
debris a
neighbc
C:ail Gr
compla
Mayor I
and sew
John M.
concern
Mitchel
I L [3row
that Mr.
_
NAME OF
COMMAS.
M _
S ~~
Y !~
N
1-
iTFS OF THE RF.GtILAR MfF7lNG OF n"fl.A~illC Rf'ACH
COMMISSION IIFIL' IN CITY IIALI_ 3uu ti14MINULI`_ R(IAU.
IS 1'M ON MUNDAY. AIKa !ti 12R. ly9s
PRfiSF.NT: Lvtnan'I~. Fletcher, Mayor
Steven Rosenbloom
Stuanne Shaughnessc
J. Dezmond Waters. III. and
Robert G. Weiss, lr., Commissioners
AND: Kim D. Leinbach, City Manager
Alan C. Jensen, Cih• Anomcy
Maureen King Ciq• Clerk
xting was called to order by Mayor Fletcher. The invocation was
~ by the pledge to the Flag.
Aonroval of the minutes of the Regular Commission McMin of
A!t¢ust 14. 1995
OSENBLOON X
Motion: Approve minutes of the regular meeting of HAHCNriessY X x
August 14, 1995 ATERS x X
tss x
:ussion before the vote. The motion carted unanimously. LETCHER X
~Qenition of Visitors
bce, Deputy City Manager, reported the city endured t6 inches of
ing one week's time in a recent storm. It was reported a small
had touched down at the Selva Marina Golf Course. City workers
ded around the clock to assist in the overwhelming task of clearing
ud utilizing generators to pump storm water from various
mhoods.
ay, 373 12th Street North and [Gzabcth Filers. 369 srd Street
toed of flooding conditions.
'letcher explained during the upcoming budget process storm water
•er problems would he addressed.
eserve, representing Fleet landing commended cih~ crews
ing the way tF~es handled the Gooding problems
i
I McCue. Firefighter, asked permission to read a letter fiom Richard
m. Gusiness Agent IAFT, Local 2622. Mayor Fletcher suggested
McCue (ollwv m~ normal chain of command and meet with the Cm
~- 1
Pagc Twu
Agenda - September I I, I v95
B Adoption of Resolution \b v5-26 adopting disclosure procedures related to es
pane communications with public ot}icials in accordance with newly adopted
Section 286 01 I S ,Florida Statutes
G. Action on Ordinances:
A. Introduction and first reading of ordinance No. 35-95-9 to require that investments
of city funds be made according to an investment polity (Ann Meuse)
New Business:
A. Adoption of tentative millage rate of 3.1721 for fiscal year I99S/96
B. Public hearing on operating budget for fiscal year 1995/96
C. Authorize City Manager to exewte contract with Comtelly & Wicker for
engineering services in correction with water line extension from Selva Marina
Drive to Oceanwalk (Bob Kosoy)
D. Authorize payment of Pace Construction Company invoice in the amount
of 521,715.01 for construction of a meter vault box at the Sea Turtle Inn (Bob
Kosoy)
E. Appovrtmrnts to the Cude Enforcement Board
F' ~~0~ asphalt Pa~B of West Plaza, Begonia, Tulip and Carnation Sweets in
Section H (Bob Kosoy)
G. Authorize execution of lease agreement with P.C.S. to locate rr antennae on the
water tower (Kim Leinbach)
City Manager Reports and/or Correspondence
9. Reports and/or requests from City Commissioners, City Attorney and City Cler4:
A. Discussion relative to bartirading and signage in streets (Commissioner Weiss)
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to arty
matter considered at any meeting, such person may need a rewrd of the proceedings, and, for
such purpose, may need to ensure that a verbatim record of the proceedings is made, which
record shall include the testimony and evidence upon which the appeal is to be based
Any person who wishes to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting Forms for this purpose are available at
the entrance to the Commission Chambers
CITI' OF A"1'LAN'1'IC BEACH
September I I, 1995
AGFVD.A
Call to order
Invocation and pledge to the flag
Approval of the minutes of the Regular Cormnission Meeting of August 28, and Special
Called Meeting of September 5, 1995
2. Recognition of Visitors:
A. Presentation of Proclamation declaring the week of September 11, 1995, as
Friends of the Beaches Library Book Sale Week
Unfinished Business.
A. Iliscussion and related action relative to existing restroom building N Donner Park
(Conunissioner Shaughnessy}
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSBJERED TU BE
ROUTINE BY THE CITY COMMISSION AND WII,L BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WB.L BE REMOVID FROM THE
CONSENT AGENDA AND WILL BE CONSB)ERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
Consent Agenda
A. Acknowledge receipt of Public Works Projects Status Report (Bob Kosoy)
B. Acknowledge receipt of Budding Department Report for August, 1995 (Don
Ford)
C. Acknowledge receipt of Code Enforcement Report for August, 1995 (Don Ford)
D. Acknowledge receipt of Recreation Facilities Usage Report for August 1995
(Timmy Johnson)
E. Reject all bids received under Bid No. 9495-20 for consvuction of Donner Park
Community Center, and authoriang readvertising the project (Timmy Johnson)
Actioo on Resolutions:
A. Adoption of Resolution Nn. 95-25 adopting an investment pohcy (or city funds
(Ann Meusc)
- REGULAR CITY CONNISSION AGENDA- - ,.
SFPTR.wRRR 1095 -~~=----'--~-
~~~-