The URL can be used to link to this page

08-01-96i ' ! ' CITY OF ATLAN77C BEACH TRESCAPARK t EXHIBIT A The following professional services shall be performed by Dames & Moore (hereinafter called the CONSULTANT) for the City of Atlantic Beach (hereinafter called the CITY). ' 1.0 GENERAL ' 1.1 The CITY plans on constructing a 7-acre passive (herdnafter called Tresca Park) along the InUacoastal Waterway and Begonia Avemre. The specific professional services required of the CONSULTANT are environmental analysis, master planning and site ' eogineeiing services for the portion of the Park within the Fbrida Inland Navigational District. ' 1.1.1 Paris Improvements The CITY is in Head of an overall Recreational Study/Macter Plan for Tresca Par1c. in ' order to fully utilize the site's natural character, the amenities envisioned could include: 1. Boardwalks ' 2. Nature trails 3 Canoe launching dock and ramp ' 4. 5. Prefabricated restroom building Picnic areas 6. Observation deck 7. 8. Footbridge Parking area 9. Utilities (water/sewer) ' 10. Storm water management area 2.0 BASIC SERVICES ' 2 0 I . . These services address the following basic categories- ' Phase One: 1. Environmental Services ' 2. Site Engineering Services 3. Master Planning ' appendix 26 SCOPE OF SERVICE 1 MEMORANDUM TO: Ann Meuse. Finance Director ~ FROM: George Woney. Community Development Director ~ ~i,'~ GATE: July 22, 1996 RE: Grant Amounts and Availability of Funds Per your request I have researched t11e grant funding situation as it currerrtiy exists. The Cily has been approved to receive 5119,666.10 in grant funding from the Preservation 2000 program. These funds are a reimbursement of one halt of the purchase cost of the Treace Property. As a reimbursement of funds akeady expended. these funds may be considered unrestricted. Through the Interlocal Agreement with Jacksonville we are expected to receive 5200,000 of Jacksonvilles Barge Canal reimbursement this fiscal year. To determine ff these funds are restricted. I contacted Represerrtative Joe Amall's office and requested written confirmation of any such restrictions. Written verification is pending, however, the funding source for these dollars (appropriated by the 1995 legislature) was the CARL (Conservation And Recreation Lands) program. which restricts expenditures. These funds are expected to be available prior to September 30th of ttris year. Also provided for in the lnterlocal Agreement. Atlantic Beach will receive 585.000 of Jacksonvilles Barge Canal reimbursement next year (actually appropriated by the 1996 legislature). Based upon the information from Representative Arnall's office. 1 believe these funds will be unrestricted in their use These funds will be available in the next fiscal year. appendix 25 1 1 J 1 1 Proposed Bu~gcl {ur Cu~lura~ Arts Awisnry Bckir~ City o{ At~antir Bcac~i 10/9!- 9/98 Par Band Concert - Octoher Artists' C}~ristmas Tree - DecemE~er "First Night" At~antic Beach - 17,/31/97 ~ ?? ~~ {or pu}~~icity and start-up costs $ ?? determuied a{ter care{u~ evaluation o{ ,First Night" X96 Atlantic Beach Artists' Ex}ubit - April C}si~dren a Arts C~assee -Summer ~ ?? ~, ?? ~, ..~ appendix 24 F-iYSt i _~ A T L A N T I C B E A C H First Night Budget INCOME Button Sales Merchandise Sales Corporate Sponsorship Individual Contributions Government Grants (City of Program Advertisements Concession Sales Special Events Vendor Fees TOTAL INCOME Atlantic Beach) 55,000.00 51,000.00 520,000.00 52,500.00 55,000.00 50.00 51,000.00 50.00 50.00 539,500.00 NOTE: Include in-kind services and product donations as regular budgeted items on income and expense. EXPENSE Artists Fees Materials/Supplies Buttons Insurance marketing/Promotion Security Volunteer Acknowledgment Technical/Production Exoenses Equipment Rental (Lights, Sourd, Organizational Dues 6 Fees Office Supplies/Duplication Merchandise Purchase s Production Accounting/Legal 1997 reserve FireworY.s TOTAL EXPENSE 3/22/96 etc.) (inkind) $6,500.00 56,500.00 S1, 500.00 50.00 54,060.00 $882.00 51,453.00 53,750.00 50.00 5300.00 51,000.00 Sl,000.OC 52,000.00 SS,G00.00 533,945.00 71G Qcur $CvA., f{ tlwtic guo%, e~.l, 32233, ~lwwe (904) 247-5!!OC 1 1 1 1 e 1 1 1 1 1 1 Proposed Budget for Crdtura~ Arts Advisory Board City o{ Al~anlic Bcac}~ 10/96 - y/97 "First Night" At}antic Beac}~ - 17,/31/96 At}antic Beach Art Ex}tibit - Apri~ C}ri}dren's Art C}asses - Smnmer $5,000 minimum' 3100 X1500 {or instructors and materia}s based on 3 c}asses (drawing, painting, pottery)o{ 30 c}ri}dren each {or 8 wee}rs (mid-June i}uoug}r mid-August) ai Donner Par}x Community Center; wi}} try {or a HliD grant }i}re the one t}rat provides arts c}asses for c}ri}dren at t}re Carver Center in Jax Beac}r (in t}rat case, no money wou}d }~e needed {or instructors or materia}s and the number and ~Zinds o{ arts c}asses cou}d }x expanded io serve more c}ri~dren depending on the size o{ the grant) 'p~c.ise sre atlar~x~c} "First \ig}it" Budgel appendix 22 08/20/1996 y 15:36 904-247(-5843 CITY ATLANTIC BEACFI V ~: PROJECT 9COPE/PI.AN FEASl~L1'I'Y OF I.A(.OON3 FOR IRRIGATION USE July la, 1996 PAGE 05 ' Selva 2rlarioa Drive Las a gtm median 30' wide erect apptootimalety 4,000 fat in 1~ 1be Ctty's petmary stomtwater dtaiaage system is a la®oao paamg meot+dh>Le lldva 2Juim Coamry Club and atijaoeot to Server Irtadna Drive. Fteaeatly, say itrigadon applied m the median is aooompliaLed by domestic City water. 1Le Soope of this psaject world be to deleaoine the fwa'blity of Ltgoom for sere a imptiod Ouoe the stttdys oompieaed and fond 1o be bepeScial and viable, other areas in me Alfadio Beach dtttmage system ooaid they be tevietted ttsiag tLe iafoematicn gathered from ~ itmial psujeot The City is in the begimiog stages of a i4Lmx StamavQa &t~ g rsdbLdtltation and ttpgtade. TLe me afthe teclalmed water Aem teteation areas Weald provide the water needed for iaipaion, wittiest the are ofthe domatic water sya® ~'~.1 al Ibe projeu Weald be performed with the fiollowmg seeps: 1. liegvat For Proposals wt71 be aolioiDed il+om l~oetittg lama 2. A Design 13ngiooer will be soloctad from ptopowL teodved which meet the CitSrs ctiteaa iodadiog related wodt eocpetimoe.l~ P tlaottgh tefeteaoa, and cod e~cieaay_ (Total iaveiood study is not~o~toaed 510.000 with oat ahaee perdcipadon from SJRWMD np.to SO%). 3. The Design F,ogioeer wpI Smline the Reuse Feaability Study witlt rooommeadadoos co attest projxY oomplatioo. 4. Obtain funding for the project with onat ahaee par6apmiop from SJRWA~ID. appendix 21 1 1 t LJ 1 1 08/20/1996 15:36 904-247-5843 CITY ATLANTIC BEACH PAGE 04 ' CITY OF ~~ --- --------~------ ~~.~..~.a.~,. ' ~~~ FAx l7M)1ftlttl ' Itcly 19, 1996 f~ ' Mr.1)ooaW Braada, PhD Water Camavation PtoBram Maoaoer Saint Johm Rivar Water Maoa~ement District Post l)~oe Banc 1429 - Pah~a, Fledda 32178-1420 t Ra: Rouse Faablity Study On The Roane of tecttimed Water Cost Shute Dar Mr. Hraodes: ' On 6!17/96 we forwarded the City's aooeptaoo~o to share the oat of ped'aea~ tha teats faabr7ity toady and now e~iae the Ptnject Scope and Ptojott Phm for yoQ review. If you have sny gawtioos, pleats oaanct toe directly at 247.5834. ' SAY. S ' Robert S. Roomy, P.E. Direetar a~fPablic Warlot F~clwme a: Jim Jatboe/City Ft7a SJZtRR Faobiity Stndy '1 I' 1 ' appendix 20 ' 08/20/1996 15:36 ? •.~ _ 904-247-5843 •..i June 29, 1995 CITV ATLANTIC BEACH PAGE 03 ~' Mr. Merle Donthnier Bt. JOhpe River Mater ManageloeAt D1BtriCt ' 775 Dyameadora Nay, suits 102 Jaekeonville, tL 12256 Dear Mr. Donthnier, ' Thank your for speaking with ae regarding the Couumptive Ose pezioit quideline• for selva Marina Countzy Club (Permit f 2- 011-00~6UA). %% per our conversation, I •m proposing th• following for youz reviav and coneidesatloa: ' - selva Marina Country Ciub ri^Res to add a landscape irrigation system foz the purpose o! irsigatihq 1.2 acres of st. auquetine ' turlgrasa on Selva Marina Drive in 1-tlantic leach. - The system would use 8harmsna Creek as its water source (aa ie the ceae with the existing golf course irrigation •yetem). 1 - the ayetam would uee a maximum of 3.96 edilion gallons of ratez par year. r-elva Nasina MOYld override the system during ' rainfall events. - 61nca the existing permit allocation ie •O.L million gallons, eAd since out anneal uee is nor approximately 33,000,000 wa wish to obtain consent toe this ner system rithoet application for permit modilicaeion. Please contact me ai your eerllest convenience to diacurs thi• mattaz lurther. Sincerely, Oreq Christovich General Manager OC/vr 16A9d°.le•/ya•~s~iw~a 1k~48euL, f~e'+Lt.lIIdJ flPt~f6-~lSZ7 • innanclix 19 L 1 1 1 1 68/20;199b 15:36 564-24711-58,,43 CITY ATLANTIC BEACH PAC£ 02 - V ~ CITY OF Nadia stack - ~Grtlda uw s~-rmea~x sieve ---..~ _-.---_.--. AiL~N17C afv~, rt.OamA n2U17d Tt3~H0lB wq utsau rAX OMl 1fY5iq MEMORANDUM DATE: July 26,1996 TO: Jim JatboeK;ity Manager ' FROM: Robert S. xo.oy/Direetor ofl?iblic wooer D~ 9UBJE(-T: selves Marina Ihive - 7mgetian of Modian The selves Marina Camtry Cam, in ap~p~ying far their exiaooa Connemptive Use Permit from the St John River Water Maoagemeot Diettiot, deam'bod the aubjoa projaat err a landscape ittigamioeu syarem to ittigate 3.2 aaaa of St. AagaAitte tntfgiaes an Selves Mados Drive. The itrgation system would uae a maaimtam of 3.96 million gallon of water par year. Two Options are Reviewed 1. Utilize Selves Marim Basin I,agoca • The estimated cost to the project wing the selves Marim Basin Lagoon water world be 575,000; which incittda the Rare Feasibility Study, pipalme ocmtroetion and pomp~hwfe wi8t filler syrtam. This anm would be b:dgetod to Aaoottm iM47~-0000-53g. The anal maia0amoce a~ upkeep of the system is aatimated at 51,500 aaoually and is to be budgeeed to the acme acwme. 2. un'tiao City Water - The estimated oat to provide domestic water with cps and mecca 5om the e:dstiog City water main would be appoaomsteJ,y 530.000. The water °°»~°° ~ to provider City water is appr'amimsaely 55,600 aamalty, based oa the masimttm water tuage as sppiied is the t7oowaap6ve Use Permit. The ao®al maintenance as this ayatem is estimated at 51,000 aaaoalty. T}rcae now aboold be budgeted is tha AB Water Ataottot M400~001-533. RSK/cat Attachment a: File: 3dra MarianDrive - Iaig+mian ofModian append i:; 18 A"IY.AN'I'IC 130L11,f?~'Altll - 1J.5. 1(1 ~gfiDIAN I'LAN7'ING ' Gstim:rtcd 111uintrn:uu'c Estimate Atlantic Tloulevard prom: Alaypurt Uvcrpass; Station l0U + 00.(10 "I'o: Third Slrcct: Sintiuu 161 + 00 00 1 , , ~11E-4~'CSIISSI ' 6,100 LF or 1.IS nules Sluub and Groundarver Acre 24 3 ' age , 18 SF = 56 AC Turf Acreage 37,R09 SF = 8. G AC' Total Acrcagc 1.42 AC ' April - September one cyclel2 weeks = 13 cycles October -March one cych/1 month = 6 cycles ' 4 man crew at $120/Iv. X 8 Irrs = $960/cycle ' $960 x 19 cycles = $18,?.40 $15,240.00 Fertilization .~ im~fe ' 1.42 AC/62,127 SF "Total turf and sluub area 1,42 AC at $425/AC = $605.00/cycle 2 cyclesJyear at $605.00 - $1,210.00 $1,210.00 , Litter Removal Adopt a hiighway Groups, Private Maintenance Contract, Chain Gangs $0 00 ' Maintenance Crcw . Water Estimate ' ] cycle = 13,605 gal. or 1,818 CF 2 cycles/wk - October-March = SZ cycles , 3 cycles/wk - April-September = 78 cycles 130 cycles/yr nt 13,60.5 gal./cycle = 1,765,650 gal./}'car ' or 130 cycles%vr at l,fi 1 S CF/cycle = 236,340 CP/year Municipal \Vater Rate at 5 1S/CF x 236,,x0 CF 535,451.00 ' P.lal-L.lit:111aSS~1!e~~1;1=s;1~ ' 250 plants~ycar at S?..25 $563.00 Total Annual Estimated I'rojcct :~faintcuu'tcr 555,4G4,U0 ' ONPKNA6'.gIM(YaN2+}p:A 111 , appendix 17 , 1'I(EL1111INARY cost ES1'IhiA'1'E highway Beautification Grant Application Crcenscape oCJaclsonville Atlantic BoulcvardlS.1L lU Jauuarv 30, 199( llEBRIS REniOVAL: 85 CY @ $20/Yll .........................................................................._ ........ _ .... $1,700 OU CONCRETE CURII: 1280' Type "F" Concrete Cw V, minor sawcutting, removal PLANT MATERIAL: 14' CT Zahedii Date Palm ~ -. ,. 43 @ $2,G50 $A ...... ................................................................. ......5113,950_OG. ~~ _ Red Crape Myrtle - 30 Gal. `- __ 33 @ $225 EA .............................................................................. ........ $7,425.00 Lavender Crupe Myrtle - 30 Gal. 32 @ 5225 EA.........._........._........._ ........................................ . ....... $7,200.00 Indian Hawthorne - 3 GaI 2,800 @ S6 EA .......... .................................................................. ........$16,500.00 Everbreett Giant - 1 Gal 1,560 @ $2.25 LA ...................................................................... ..........53,510.00 Creeping Lantana -Yellow - 1 Gal. 2,805 ~1u $2.25 EA .................................. ...........................__...... .......$6,311.00 IRRIGATION Ilreakdowr: on scperatc sheet ........................................._.................._........._..$43,100.00 EARTIIW ORK: 20 CY over I 1 medians _ 22G CY 220 C1' x $25/Yll......_ ........ ......................_....__................_ ......___55,500.00 'rO1'SOIL/A11iEN Unll'ti1;S: 22 median tips x 5 CY each = l l0 CY 110 CY x $25/CY ..................................__...........................................$2,750.00 PRELIMINARY PROJECT "rO'rAI, $219,126.00 appendix l6 C; ry C~.u.u ..U~~{ ~ F I oa-~a-46 I "l he following data are for use by the Council in ranking the project applications. C I~t 6~c~n.a~~ Uri ~ LJItCRJ- }~$l1 County: Duval J City: City of Atlantic Beach Local Nante: Atlantic Boulevard I U.S./S.IL N: S.K. l0 Length of Project: 6,100 feel; 1.15 notes I From: Mayport Road Overpass 'I'o: ThirJ Street (Al A) I SUMMARY OF ELIGIBLE GRANT PROJECT COST I WildOowers 5560.00 I Plant Material S 136,146.00 EarlhworklSoil Atuendmcnt $8250.00 I 'T'OTAL ELIGIBLE COS"f 5144,956.00 I SUMMARY OF APPLICANT MATCHING PROJECT COST I Plant Material $17,280.00 I Water, Mulch, Fertilizer 530,919.00 I labor 545,429.00 Irrigation System $43,100.00 I Project Cost 39,242.00 I Site }'reparation $6.429.00 "TOTAL APPLICANT ~IA'fC111NG COST 00 5(52 399 I , . I 'TOTAL PROJECT' COST '~, }~ SZ99,355.00 . / ~ N KCn ~ I `_ ~ OWYH, bJJ11MIN~fNMIiY I . appendix 15 1 CITY CF ~lEa.ct~c G~eael~ - ~lozc.;!: 840 SEMI\OLE NI/AU nl i.n!. i1C BEACH, FLONIDA J22JJ :415 7}I.EYnn~F, (900) }A7-cgpp FAX 19011 2J7-5805 June 27, 1996 To: Ann Meuse, Finance Director i~ From: Carl Walker, Beautification Coordinator/J/ Re: Highway Beautification Grant, medians of Atl. Blvd. Ann, at the recent staff meeting, you asked for some cost projections on the above. Attached is a copy of the summary of the project costs. The overall project totals $ 297,355.00, of which the required match is $ 152,399.00. In the letter from Greenscape to Mayor Fletcher, they state "We have met with Mayor Delaney, and he has agreed to provide funds. Councilman Brown is reviewing the amount he will contribute to the project." At this point, I have no way of knowing what these amounts might be. The enclosed also gives a breakdown of estimated yearly main- tenance costs of S 55,464.00. It's my understanding that discussion/action on the grant is to be on the agenda for the Commission meeting of July 8. If so, perhaps some of the "unknown" funding amounts will be made known. If I can provide you with anything else or if you have any guest,ions, please let me know. <'I>~~: Jim Jarhoe, City ManaK~r 1 annendix lS ITY OF nu.. sh:>nx~ n.r, eu:w YhL:\\"n~' 15F:A~'n. FI!1HI U.A 32?3a ~:;aa5 "Pt:1.EPHUAh: ~90~si 2a7 ?NW F:1X ~ `.Mla ~ 24 ; -5505 SI`Xf'(IV bi'L5500 MEMORANDUM July 16, 1996 To: Jim Jarboe, City Manager From: Don C. Ford, Building Official ~( Re: Tree Inspections The tree protection inspections performed by the Building Department are when the footing, slab and cover-up inspections are done. Due to budget restrictions and lack of manpower we do not perform separate tree inspections. A specific problem with the current inspection process pertaining to tree inspections, is there is up to a six-week lapse of time between the slab inspection and the next inspection which is a cover-up inspection. During the lapse the majority of deliveries of large products by big delivery trucks is made at the job sites. These are usually the vehicles that can cause damage to the barricades and sometimes to the trees. During the 1995-96 budget year the City Manager reduced the inspection personnel by placing the Code Enforcement Officer in a full-time code enforcement position. Previously this position was doing six to ten building inspections a day. Fortunately, the Building Department budget has monies allocated for razing condemned houses that was transferred to contractual services to partially fund a contract inspector. Additional funds approved by the City Commission has given the department enough money to maintain a sound inspection program through FY95-96. The present inspection program will need support from the budget at the FY95- 96level and an additional estimate of $5,000 to add two inspection trips to each jobsite to protect the trees. (Based on 100 new living units per year and $25.00 per inspection). This cost could be offset by adding a $50.00 fee for each building permit. DCF1pah appendix l3 1 1 1 1 To: City Commision Members, City of Atlantic Beach ' From: Hope Van Nortwick, Tree Conservation Board Re: Budget Item This item is a request for funds to implement the Tree Conservation Ordinance passed into law in February 1996. This Ordinance has provisions for enforcement ' which are clearly specified. The tree removal permit is a part of the building permit issued by the City. Therefore, the enforcement of the ordinance is fled to the inspections performed by the building department. There are two inspections required: - 1. A tree baricade inspection is required as the first inspection. The purpose of ' this inspection is to be certain that the trees to remain on site are protected from damage by the many subcontractors and vendors working and delivering materials to the sffe during construction. ' 2. A final inspection is conducted to ensure that the required tree mitigation a complied wffh before the Certificate of Occupancy is issued. This is most important to see that the required replacement trees are planted or the appropriate sum is contributed to the Tree Conservation Fund. Once the C.O. has been issued B becomes very difficult to enforce the provisions of the ' ordinance. In addition, our system to track compliance is no longer in place. According to information supplied by the Building Department the cost of ' each inspection (including clerical work) is approximately S25. Therefore each application that requires tree compliance costs approximatiey S50 for the two inspections. Approximating the number of tree permits processed annually, the Building Department feels that the S5,500 requested would give them the funds ' to enforce the existing ordinance. Currently they have been asked to provided two additional inspections with no additional funds to do so. Understandably, the provisions of the ordinance are now sporadically ' enforced at best. The Tree Conservation Board respectfully requests that the necessary funds be ' provided to implement the ordinance passed into law in February 1996. ' appendix 12 Department that provides Srst rate service to the community in a number of related fields. The , Fire/Rescue management team believes that Atlantic Beach residents deserve the best in public ' safety, and these recommendations will help us to achieve this level of service over the next few years. In addition, it will provide career opportunities for department manbers, and it should help to stabilize the worl~'orce. , 1 t __ t 1 1 appendix 11 ' 1 ' Note: The three (3) ECOs and three (3) fire fighters are needed whether or not we advance our level of service to ALS Short Term: Providing full ALS engines by fiscal year 1997-98 (no transport capabilities at that ' time). Improve ISO fire insurance rating for Atlantic Beach resulting in lower fire insurance premiums ' for citizens and businesses. Resources: Obtain necessary equipment for ALS engine support...i.e. life pack unit (EKG), ' splints and immobilization devices, airway devices, etc. No vehicles or major equipment purchases will be needed (Exact costs are unknown until all offsetting resources are identified). ' Loog Term: Evaluate coverage area to assure adequate response times throughout the city. If inadequate response is identified, then solutions will be identified to corned the inadegttary. ' Examine the pros and tens of providing Basic Life Support (BLS) ambulance transport and Advance Life Support (ALS) ambulance transport. Assess their potential as sources of revenue ' for the city. Resources: The costs related to the long-term goals will be idemified as they aze explored, ' examined, and evaluated. Summary: Fire/Rescue organizations can function in a variety of ways, and the Atlantic Beach Department is a good example of how their roles can change. At one time, Atlantic Beach Fire/Rescue was just a Volunteer Fire Department, and then only responsibility was fire suppression. Over time, it became clear that they needed firll-time people to support the function, and they hired full-time members to support the volunteers in fire suppression only. ' In the 1970s and early 1980s, they tried a Public Safety system where the police officers and fire fighters were cross-trained, but the system did not work well, and both departments suffered as a result. ' In 1983 the police and fire departments were separated, and a new fire chief was hired. He expanded the role of the department to Fue/Rescue. He added emergency medical services to the Fire Department. Several years ago, the lifeguards were placed under the fire department, and the focus on ' emergency medical service increased due to the demand in the community. An expansion in inspection and prevention services was also recognized, which was consistent with the national trend in those areas. ' The Fire/Rescue Department is currently seeking direction for its continuing development. The proposals that have been offered represent a movement toward a full service Fire/Rescue ' appendix 10 1 d d h , epartment, an t ey would become an integral part of the community on a personal as well as professional level. , Our long-term goal is for the department to provide to citizens a full service fire/rescue department which would encompass adequate fire suppression service, an Emergency Medical Service that provides an Advance Life Support Engine, and a fire prevention bureau that would , provide prevention control and public education. Objectives: ' Immediate: Upgrade hiring standards, initiate training for existing personnel, obtain a medical director, and coordinate with other local agencies in preparation for expansion into future , Advanced Life Support (ALS) services for the community. Add a minimum of three (3) fire fighters in 1996-97 to assure basic fire suppression response in 1 compliance with OSHA and NFPA, but more importantly for the protection of lives and property in Atlantic Beach. ' Establish emergency communications which can be dedicated to firelrescue operations in the event of an emergency. , Identify and evaluate funding and equipment resources including user fees, grants, emergency i f serv ces unds, etc. to offset the expenses of additional equipment and manpower. , Emphasize water intervention training and rescue as a specialized area for the Atlantic Beach Fire/Rescue Department , . Provide monetary incentives to encourage education and training toward Paramedic certification for department members, and appropriate recovery of training experses if they leave. ' Resources: The following costs are expected for the adoption of this proposal for 1996-97: ' $100,000 Three (3) Fire Fighters $80,000 Three (3) Emergency Communications Operators Unk Monetary incentives for training (bargaining issue) ' $0 Medical Director (possible if Jacksonville buys into it) , $0 Already adequate if budget is approved, funds will be shifted appropriately $180,000 Total appendix 5 ' 1 ' Equipment and Facilities: This is an area that can have a dramatic effect on the morale of employees. When people work in substandard conditions or their equipment is second rate or ' doesn't work, it can have a disastrous effect on the employees attitudes about management as well as the city as a whole. ' GOOD NEWS!! The recent construction of the addition to the Public Safety Building should be 1 a great asset. The addition of the 800 MHZ radios are a boost. When the new fire engine is acquired from )acksomille, the spirits should be high. Computers are being replaced and upgraded, and new bunker gear is being purchased to replace some worn out gear in the new budget. 1 1 [f the level of service is altered and increased, then there may be a need to add some additional equipment to perform those services. Compensation: Although compensation is not the most important factor in determining job satisfaction, it can have a significant effect on employees. If employees are convinced that they are underpaid and overworked, then they will not be happy campers. Some researchers refer to pay as a "job dissatisfier," and point out that good pay won't make everyone happy, but low pay will definitely make people unhappy. Employees will compare theirjobs and wmpensation with other agencies in the area, and they will makejudgements based on this information. For this reason, we need to assure that the wages and benefits that we provide our fire fighters are competitive with other agencies in our area. Base wages are not a point for valid comparisons. The entire pay and benefit package should be reviewed to see how we compare with others, and the real numbers on annual income and benefits should be reviewed and provided to our people. If we are truly the lowest paid in our area, then we need to provide incentives that will encourage a higher level of service while increasing the compensation of the employees commensurate with the training, duties, expertise, longevity, etc. of others. Increased compensation should be tied to increased services. Summary of Needs: The major factors discussed above were singled out because of the role of [he elected officials in their success. Advancement, growth, facilities, equipment, and compensation are areas that require commitment from the city elected officials, and can not be accomplished by staff without the support of the Commission. There are certainly other necessities that must be present for an effective organization. It has to have good leadership, sensitivity to the community and the department members, pride in the work product, confidence in the membership, high standards of conduct, and pride in itself! Goals: The vision of the management team in the Fire/Rescue Department includes an organization that would provide high levels of professional service to the community. The service would include fire suppression, fire prevention, rescue services, disaster management, and emergency medical service. The department would be staffed with well trained, certified personnel who are committed to the people and to the community. They would have career paths available for advancement and specialization, and they would have sufficient experience to handle their duties in a safe, efficient manner. They would take great pride in their work and their appcndir: 8 1 and they will not have the experience on fire and medical scenes that may help in their decision ' making. From an outside perspective, the other departments in the area will look down on them as less than competent, and keeping a positive attitude and instilling pride in the department will , be a tough task. 7 Level of services , This basic issue is tied to the manpower issue, but it also has imphcations far beyond manpower. ' As pointed out above, the lack of experience and knowledge of the community can affect that service on the scene of an incident. Operations work more smoothly and effectively when the people on the scene know the character of the location, people, equipment, etc. It also results in a ' much safer work environment to have experienced personnel who are able to prioritize the risks at the scene, and are able to assess the dangers more accurately through their prior experience. Senior personnel add a dimension of stability and continuity to the organization that can provide , history and understanding to newer personnel. The current level of medical service in Atlantic Beach is at an EMT level. This means that when a , fire fighter arrives on the scene, he/she will have a certain level of expertise to administer first aid. In relatively minor cases, this is acceptable. This also means that the fire fighter will be restricted from administering other types of first aid, which is particularly disconcerting in life ' threatening cases. For example, if a victim is experiencing chest pains and the introduction of a particular drug might be warranted and authorized, an EMT is not allowed to administer it. It requires at least a Paramedic level of certification to do so. The existing level of EMT is not only ' restrictive to the level of care that can be administered, bui it limits the professional status and reputation of the department and the people in it. , Needs To keep personnel and raise the quality of services will require a variety of issues to be addressed. ' The list below contains only a few of the major needs that have emerged for consideration in the future development of the Fire/Rescue Department. ' Advancement/Growth: People are only satisfied for a short time, and they start looking for new challenges and goals. This phenomenon has been recognized in various disciplines, and it has ' been stated that we live in a continuous state of dissatisfaction. We need to be challenged. This also applies to the workplace, and people need to have places where they can achieve and grow. In a small department, this growth is limited, but it can often be addressed through specialization , as well as rank structure. Although our immediate concern is bringing people up to speed on the City of Atlantic Beach, the ' Fire/Rescue Department, and the responsibilities and duties of the rookies, they will need additional challenges as the years progress. There will be some ranking positions available in the ' near future, and the Department needs to start planning for specialization and advanced education and training in the future. appendix 7 ' Reinventing Fire/Rescue in Atlantic Beach Purpose: The Atlantic Beach Fire/Rescue Depanment has experienced a variety of challenges in ' providing quality services for the citizens of the community- It is the collective belief of the City management team that the Fire/Rescue Department is in need of renewed direction and commitment relative to the nature and quality of the services are provided by the organization, and how to best achieve the desired results. Mission Statement: To provide professional service in fire suppression, emergency medical ' service, rescue, disaster management, and prevention. t This statement was written by members of the Fire/Rescue Department in 1996 to keep focused on the role of the organization within the City. It is intended to act as a compass for direction and guidance, as department members make professional decisions affecting the well-being of ' citizens in Atlantic Beach. To accomplish this mission requires commitment from the elected officials, the management team, the first line supervisors, and every member of the department. ' E:fisting Problems: The most significant problems being faced in FveJRescue are interrelated. For this reason, we will discuss each one individually, and then demonstrate how the solutions are connected to one another. ' 1. Lack of experienced personnel ' This particulaz problem has been discussed at length in recent months, particularly as it relates to ' The effect of this can be viewed as good or bad, depending on one's perspective. It may be viewed as good in that it will bring in new people with new ideas. Rookies tend to be more innovative and motivated when they start to work, and this can be very exciting for the ' department and the city. They tend to have more positive attitudes, and they are more accepting of supervision and direction. collective bargaining and compensation. Although the focus has been on monetary issues, the issue of service delivery has been largely understated. Knowing that people were leaving forjobs ' in Jacksonville, and recognizing that simply paying more money would not solve the problem, the city staff focused its priorities on recruiting and hiring qualified people. The replacements are all certified as fire fighters and EMTs, and many have had experience in other fire departments. They ' are competent in performing their duties, with appropriate direction, training, and guidance. In time, they will no longer need the close supervision and direction that is now required. However, ' as of October, it is anticipated that out of twelve (12) fire fighters answering alarms on the Fire/Rescue Department, only two (2) will have more than one (1) year of experience. ' On the negative side, we will have people who do not know the city and its history. They will not know the people that they serve, and they will have to learn the system, the equipment, and the community. They will not have the guidance of senior employees (which may be good or bad), appendix 6 technology. It requires the addition of a human being who is well trained and qualified to perform ' these services. ' The Police Chiefs and Fire Chiefs at the Beaches have explored these problems and looked for mutual solutions. However. it is the shared opinion of the Police Chiefs and Fire Chief John , Ruley that combining communications into a single Beaches Public Safety Communications Center would not be a feasible option If you would like more detailed information on this matter. please do not hesitate to contact me. ' If there are any questions about the division being overwhelmed with competing demands, please ' contact Cotrtmunications Supervisor Jeanie Brown, Asst. Chief John Campbell, or me. We will be glad to provide you with tapes of actual incidents where you will be able to hear the overwhelming demands that come through a single emergency communications operator, and you , will be able to "experience" the problem as it really exists in our organization. Summary: I recottttttend that we hire at least three (3) additional emergency communications operators in ' 1996-97. 'T'hese can be hired at three month intervals, which would give us time to properly train and monitor the new people. With the increase in staffing and some overtime, we should be able to at least cover our "busiest" times with a minimum of two (2) people in communications. , If you need additional information, please do not hesitate to call. appendix 5 ' All public safety communications are handled through this division, and a single position is the ' current staffing Icvel for this division. It is my opinion that this level of staffing is unsafe. and we need to add emergency communications personnel in the upcoming budget 1 1 1 History: In the past, the City has avoided adding personnel to this division because there were other remedies being explored. For example. there was discussion that Jacksonville mieht dispatch Atlantic Beach Firelltescue services, which would significantly reduce the demand on communications personnel. As it turned out, this course of action was rejected because Jacksonville can not assure that they will meet level of service that our citizens have come to expect from their public safety department. Other alternatives, including shared communications with Neptune Beach, have also been evaluated and rejected. Our emergency communications operators are the best in Northeast Florida. They are well trained, and they are very dedicated individuals who make personal sacrifices to assure the safety of the community and the public safety members. Over the years, and the volume of workload in the division has increased greatly. They aze now handling approximately 20,000 calls for service each year, and these are not just telephone calls. This number (20,000) only includes actual incidents where public safety members are sent to the scene or are on the scene. But, the shear numbers do not portray the problems adequately. In a single incident involving Police and Fire members, the communications operator is often forced to decide who is going to receive attention, and who is going to be put on hold. In an incident as common as an automobile crash with unknown injuries, the ECO must contact AB Fire/Rescue, AB Police, and Jax Fire/Rescue. This coordination must take place while mortitoring the equipment listed above which includes taking telephone calls from the public and coordinating responses and requests for three different agencies. Additional factors, like a serious injury requiring lifeflight, an additional vehicle stop by a police officer, or a jurisdictional question will raise the potential for errors and omissions. When serious Police and Fire/Rescue operations are taking place separately and simultaneously, then one must be "neglected" so that the other can receive the necessary attention for a successful resolution. This is solely the result of inadequate personnel. At a major incident with Police and Fire/Rescue. it is my opinion that one emergency communications operator can not possibly handle the competine demands without makine assumptions and judgements that could be potentially daneerous I have visited with seycral Police Chiets who hayc I'uhlic Safety Dispatching i^ their denanments and their agencies +aere typically about the same size or smaller than ours They maintained a minimum of t++o 121 and sometimes three (31 emergencv communications operators on duty at all times In the past I have addresud such issues with comparisons with other agencies. numbers of calls for service. and similar approaches. It is rare for me to overdramatize an issue by calling an existine situation daneerous. However. in this case. the situation is truly becoming daneerous to public safety personnel as well as the members of the public. The problem can not be fixed with appendix 4 1 Ib Mr. Jim Jarboe, Citv Manaeer Fro D id E D ' m. av . Thompson, ctor of Pu blic Safety Re Police/Fire Manpower Requests ' Communications: ' As I am preparing this material for your review. the Police/Fire Departments have one (1) Emergenc Communi ti O ' y ca ons perator on d uty. She is monitoring' Q1811L1ty nt Function ' 4 911 Phorte Lines Primary and Backup for AB 911 Emergency Calls 4` 911 Phone Lines Primary and Backup for Nept Bch 911 Emerg Calls 2 Telephones Incoming lines Day to Day Operations for Police/Fire 4 Police/Fire Radios Police Primary & Backup, Fire primary & Backup ' Z Telephones-Jax Fire/Resc. For Direct corttad-emergency first aid and medical 1 TDD For communications with hearing impaired , 1 Civil Defense Phone For Emergency Communications in a disaster ' I Civil Defense Radio For Emergency Communications in a disaster 2 Video Monitor Monitor Holdine Cells when Prisoners are in ' 1 Logging System 911 Continuous Log`eine of radio and phone traffic ' 2 Playback Recorders 91 1 Immediate playback capabilities for emer review 1 C ' , omputer l crminal F( ICMCIC Access and other capabilities 2 Printers 1 91 I Printer... I FCIC Printer ' I A1pha/Numeric Pager Fire Fighters and Police Paging system ' ` The Neptune Beach 9I I lines are temporary while they are moving into a new building. ' appendix 3 ' 0 r.., . i....v..,u.~w.n,.h.. MF_MOR.fNDUM . Fu . Inlcnwl • usc. d.ry. ATLANTIC BEACH POLICE DEPARTMENT ~....... ~ 96-45 . Fp • MyMry,l . W~ • pNy TO: Ann Meuse FROM: Deputy Chief 1. Campbell DATE: 07-18-96 SUBJECT: Estimated Cost of Personal Vehicle Plan DISTRIBUTION: Finance Director of Public Safety The following is the estimated cost of the Personal Vehicle Plan now under consideration by the City Commission. This is the t:ou of four new cars to allow for the providing of take home vehicles to four officers that live within the boundaries of Atlantic Beach, Neptuce Beach and the Mayport area. Cost of four 1997 vehicles - $ 88,000 Outfitting same (sirens, light bars, Radios, cages, etc) - $ 10,728 Gasoline increase (1996-97) - $ 8,000 Repair and Maint. Increase (1996-97) - $ 6,800 ESTIMATED COST TOTAL $ 113,528 appendix ? For • InLrrW • UN • ONy MEMORANDUM ATLANTIC BEACH POLICE DEPARTMENT Meooraodum k 96- 50 TO: City Manager FROM: Deputy Chief J. Campbel~j DATE: 08-13-96 /J SUBJECT: Revised Estimated Cost of Asaigued Vebide Plau DISTRIBUTION: Finance Director of Public Safety • For • InMrrW • Use • Only • Far • InYrrW • UM • Only The following is the revised estimated cost of the Assigned Vehicle Plan now under consideration by the City Commission. This is the cost of utilizing four cars that will be taken out of regular police service between now and the first of 1997, to allow for the providing of assigned vehicles to four officers that live within the boundaries of Atlantic Beach, Neptune Beach and the Mayport Area. Cost of four 1997 vehicles - $ Existing Outfitting same (sirens, light bars, Radios, cages, etc) - $ 18,500 Gasoline increase (1996-97) - $ 8,000 Repair and Maint. Increase (1996-97) - $ 6,800 ESTIMATED COST TOTAL S 33,300 This will, however, cause our capital improvement plan for future vehicle replacement to contain four new vehicles per year, to replace the older vehicle that will be used in the Assigned Vehicle Program, rather than the normal three, at an additional cost per annum of 530,000 - 35,000, beginning in fiscal year 1997-1998. appendix 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 APPENDIX ' SUPPORTING DOCUMENTATION FOR BETTERMENTS ' CITY OF ATLANTIC BEACH ' BETTERMENTS 1996/1997 PROPOSED BUDGET ' (Revised 8!27/96) ' WATER AND SEWER FUND BETTERMENTS: 1. Salary Increases fior Existing Employees. ' 2. Reserve balance of Operating Revenues After Salary Increases ' for possible cost over-runs on Capital Projects. 3. Customer Service Person to Answer Telephone and ' Replace Voice Mail. Not Estimated 560.431 S23.000 samc WATER AND SEWER FUND BETTERMENTS: ONE-TIME ' Over 12 million Wafer, Sewer and Stormwater Projects are currently in progress and included in the 1996/97 Proposed Budget. Projects are funded by ' the Utility Revenue Bond. No new capital projects are proposed for 1996/97. 9 1 CITY OF ATLANTIC BEACH BETTERMENTS 1996/1997 PROPOSED BUDGET (,Revised 8/27!96) CONVENTION DEVELOPMENT: One-Time Revenue Sources Available o Current Operating Revenues (No on-going betterments proposed) o Reserves o Less Transfer For ABET Renovations 8/26/96 Total One-Time Revenue Sources Available CONVENTION DEVELOPMENT BETTERMENTS: ONE -TII-tE 7. ABET Renovations To Adele Grage Center. 2. Additional Lifeguard Tower (Estimated Cost Per Tower). Landscape and Irrigate Donner Community Center. 3. Move YMCA Trailer and Improve Facility. 4. Contribution To Town Center. WATER AND_~WER FLJN~ Excess Operating Revenues Available Net Revenues From Operations After Funding Existing Levels of Service and Interfund Transfers. City Manager City Manager , Proposed Revised 8/12/96 8/27/96 ' S88,534 535,000 same ' 62,534 same (9,000) ' 515,800 510,000 ' _ 50 512,000 510,000 $0_ , 5110,000 same Not Estimated 5194,737 same Reserves: Water and sewer funds maintain a reserve for emergencies and contingencies as required by bond covenants. In addition to the reserve, the water and sewer funds have ].5 million available for future projects or cost overruns on bond projects. 8 1 t 1 ' CITY OF ATLANTIC BEACH ' BETTERMENTS 1996/1997 PROPOSED BUDGET (Revised 8/27/96) GENERAL FUNDi City Manager City Manager ' Proposed Revised 8/12/96 8/27/96 One-Time Revenue Sources Available o Preservation 2000 -Reimbursement S119,666 same ' for 1/2 Tresca e Canal Reimbursement o Jacksonville Bar 85,000 same g (Contingent on receipt of funds -see attached memo). o General Fund Reserves 223,433 same ' (Balance available after 1.4 million reserved for emergencies and contingencies) Total One-Time Revenue Sources Available 5428.099 t ' GENERAL FUND BETTERMENTS: ONE -TIME ' 1. Tresca Park ($200,000 Conservation and Recreation Lands Funds are included 1996/1997 Proposed Operating Budget Capital Project Fun d for ' Tresca improvements. Estimated cost will be determined based on study currently in process. Contingent on receipt of funds -see attached memo). ' 2. Atlantic Boulevard Highway Beautification Project. _ $152 399 same Matching Grant - 152,399 Annual Maintenance - 55,464 3. Irrigation of Selva Marina Drive. Stormwater Re-use $~~ same City Water $30,000 same ' 4. Bull Park Renovations. No Est. Available $550 000 5. Purchase of Dutton Island. same (City portion estimated 50% of cost.) ' 6. Community Garden. $3 500_ same t ~ CITY OF ATLANTIC BEACH BETTERMENTS 1996/1997 PROPOSED BUDGET (Revised 8/27/96) City Manager City Manager GENERAL FUND BETTERMENTS: ON-GOING (coot) Proposed Revised 8/12/96 8/27/96 7. Modem connection of Property Taxes Rolls with City of Jax. $2,800 same (Property appraiser to fund the other 1/2 of cost) 4. Addition of 3 New Firefighters. Salaries, Benefits and $90,000 same Uniforms. ($30,000 per firefighter) (Change priority from #8 to #4) 8. Increase Gardener From Part-time to Full-time. $4,600 same Salaries and Benefits. 9. Additional Funding for Tree Inspections for enforcement $5,000 same of Tree Ordinance. 10. Part-time Secretary -Fire Department $I 5,200 same Salary and Benefits. 11. Atlantic Boulevard Highway Beautification Project. $55,464 same Matching Grant - 152,399 Annual Maintenance - 55,464 (If one-time betterment is approved) 12. Selva Marina Drive Irrigation -Water Usage. $5,600 same (If ene-time betterment is approved) 13. Cultural Arts Advisory Board -First Night and Other $6,600 same Programs. 6 1 1 C 1 1 1 CITY OF ATLANTIC BEACH t BETTERMENTS 1996/1997 PROPOSED BUDGET ' (Revised 8/27/96) ' City Manager Proposed S,~NERAL F~1!Ip; 8/12/96 Ezcess Operating Revenues Available Net Revenues From Operations 5267,471 ' After Funding Existing Levels of Service ' GENERAL FUND BETTERMENTS: ON-GOING LJ 1 1 1 City Manager Revised 8/27/96 same 1. Salary Increases For Existing Employees. Not Estimated $126.723 (City Manager recommends reserving funds for projected salary increases .This includes the 3% increase already approved for general employees at the 8/12/96 City Commission meeting). 2. Police Take Home Vehicle Plan. $I 13.528 $33.300 (By defemng the acquisition of 4 new police cars to the 1997/98 budget year, the estimated cost of the take home vehicle plan can be reduced to $33,300 for 1996/97.) 3. Addition of 3 New Emergency Communications $85_,500 $64,125 Officers in the Public Safety Department. Salaries, Benefits and Uniforms. (911 has agreed to fund 25% of the salaries for the additional 3 Emergency Communications Officers) Addition of I General Maintenance Worker for Streets and Roads. Salaries, Benefits and Uniform. (Streets and Roads Division Director proposes hiring staff and taking over janitorial services previously contracted out. Additional staff would also be available to assist in maintenance of City right of ways). 5. Addition of 1 New Police Officer. Salary, Benefits and Uniform. 6. Additional Lifeguard Tower (Estimated Cost Per Tower). $22,000 0 $36,000 same Possibly Funded $ 12000 _ From Conn. Dcv. 5 1 1 1 1 1 1 1 CITY OF ATLANTIC BEACH COMBINED SUMMARY OF ALL FUNDS 1996-97 BUDGET SUMMARY MANAGEMENT REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET INCREASE 1983-94 1994-05 1995-98 1988-97 DECREASE CASH GRAY FORWARD 8.131.377 9588.189 12.555.769 21,138.314 11 582.545 RFVFNII GENERAL FUND 4,885,156 5,169,162 6,728,776 5,174.007 (954,771) SPECIAL REVENUE FUNDS 597,847 736,761 852,682 628,912 (23,770) DEBT SERVICE FUNDS 871,855 773,454 1,338,163 516,902 (819.281) CAPITAL PROJECTS FUNDS 141,438 592,645 718,985 395,078 (323,887) ENTERPRISE F(~pg 7.228,878 7,750.400 23,480,109 6,905,305 (11,574,804) INTERNAL SERVICE FUNDS 784,121 1,212,589 1,284,978 1,270,890 5,912 TRUST ANO AG94(.Y fLMOS 408.582 1.265.087 947.518 993.578 52.032 TOTAL REVENUES 14.916.377 17.900.078 34,523,221 17.884.872 (18.838.549) OTHER flWWCING SOURCES 297.182 743.344 TOTAL RESOURCES 23.350.218 28.131.811 47.078.980 42.022.988 (5.058.004) FraFNDlrulaEs GENERAL FUND 1,663,575 4.709,663 5,852,191 4,821,536 572 723 (1,030.655) 887) (86 SPECIAL REVENUE FUNDS 570,098 828.981 859,810 162 . 611 903 , (721259) DEBT SERVICE FUNDS CAPITAL PROJECTS FUNDS 822,671 151,319 730,018 5142M 1,336. 863.681 , 390,078 (473,606) ENTERPRISE FUNDS 6,303,531 7,031,316 12.658,`.AO 19.130,509 6,471,009 INTERNAL SERVICE FLINOS 784!21 1,261,081 1.275.701 1.270,890 (4.811) TRUST AND AGENCY FUNDS 179.900 281 021 296,825 413.071 116.249 TOTAL EXPENDITURES 13.475.518 15.359.331 22.940.878 27.213.713 4273,037 OTHER FINANCING USES 288,508 218,507 CASH RESERVES 9588 189 12 555.789 24.138,314 14 809.273 (9.329 011) TOTAL EXPENDITURES AND CASH RESERVES 23.350215 28.131.810 17.078.980 12.022.988 (5.058.0011 TOT/LL BUDGET NET OF TRANSFERS TOTAL EXPENDITURES 13,475,519 15.359,334 22,940,878 27213,713 1,273,037 LE55 TRANSFERS 2.199.585 2.882.695 2.191.398 2.656.912 465.518 BUDGET NET OF TRANSFERS X0.973.813_ ~2.5f+5.839_ 20.749280- 24.556.801 3.807' 521 RFCn11Rf F Al LOGATON' Personal SaMCe! 4,532,842 4.649,171 5,019,607 5,107.161 57,854 Oparatirq Expenses 3.745,029 1!30.616 1,935,174 4.855,346 (/9,828) Capital Outlay 1,560,650 2,492,317 8,341.008 12,546,367 4,202,379 pay( SaNICa 1,137,412 1,094,475 2,420,191 2,047,607 (372,881) Tremfers _ 2 499 585 2692.695 _2 191.396 2 656 912 465.516 TOTAL 13 X75 518- 1558.331 22 940.878 27213.713 4273.037 4 CITY OF ATLANTIC BEACH OPERATING MILEAGE COMPARISON 1996/1997 ATLANTIC MILEAGE BEACH 1996 Proposed 2.9221 1995 2.9221 1994 3.7721 1993 3.1721 1992 2.6624 1991 2.6624 1990 2.6624 1989 2.5901 JACKSONVILLE BEACH 3.9071 3.9071 3.9071 3.3961 3.4014 3.4014 3.5760 3.5981 NEPTUNE BEACH 3.5393 3.6862 3.7398 3.9900 4.2061 4.2346 4.5000 3.8013 1 1 1 1 1 1 ' THE CITY OF ATLANTIC BEACH t AGENDA - BLJDGET WORKSHOP AUGUST 27, 199E /NFORMAT/ON GATHER/NG SESSION ' INTRODUCTION: Appendix 1. Jim Jarboe, City Manager 7:15 - 7:20 GENERAL FUND BETTERMENTS: ' 2. Public Safety -David Thompson, Public Safety Director Page 1 7:20 - 7:30 Police Take Home Vehicle Plan ' Emergency Communications Operators Firefighters and Lifeguard Tower 3. Tree Inspections -Tree Board Page 12 7:30 - 7:35 1 1 4. Atlantic Boulevard Median Beautification - Greenscape Page 14 7:35 - 7:45 5. Selva Marina Drive Irrigation -Jim Jarboe, City Manager Page 18 7:45 - 7:50 6. First Night Program -Cultural Arts Board Page 22 7:50 - 7:55 7. Tresca Park Improvements -Jim Jarboe, City Manager 8. Bull Park Improvements - Pazks and Recreation Committee 9. Dutton Island -Mayor Fletcher CONVENTION DEVELOPMENT BETTERMENTS: 10. ABET Renovations -Jim Jarboe, City Manager 11. YMCA Trailer -Jim Jarboe, City Manager 12. Town Center Contribution -Mayor Fletcher QUESTIONS ,ANSWERS, DISCUSSION AND PUBLIC INPUT. Page 25 7:55 - 8:00 8:00 - 8:10 8:10 - 8:15 8:15 - 8:20 8:20 - 8:25 8:25 - 8:30 8:30 - 9:00 1 1 1 1 1 CITY OF ATLANTIC BEACH ' BUDGET WORKSHOP ' 1996 AUGUST 27 , /NFORMAT/ON GATHERING SESSION 1 1 ~~. CITY OF ATLANTIC BEACH 800 SEMINOLE ROAD • ATLANTIC BEACH • FLORIDA • 32233 1 30-Remove and replace (4) bleeder knobs-CFxne $69.72 2 $110.00 _ __ 31.7,gMen end repai• ceb spot I,ghts Included 2 ' $110.00 _ -- - - _ rotol Hrs: s 1.5 - __ Total Parts: --~- --- _ _ ;3,108.36 _- Total Labor, ~-- ~~ $2,832.50 Travel Time: - -- -- $0.00 Total 1~Cost: _ T :5,9/0.86 John If -~ / ouore E~p/rrs: 9J2W96 ,~~-~~- ice Manager Hall-Mark Fire Apl status, Inc. -' -- - i -"--...- ----'- - - 1 ------ ~ Y .. ---. _.. 14-Add two lodcrrtg D-nngS and Crd out opening in doors R-t (Hi•Srde) 8 R-t (low attpp _ ____ _ _ $88.58 v 2 5110._00 ce both rear clearance 1 S-Remove arW repL•r ___ __ I _ ogMs and lens 555.50 __ 1 $55.OD - - _ _ __ 18-Remove and replace glove box latch $24 57 _ _ 0.5 _ $27.50 J 17•Clearr and replan: battery terminals, check __ _ - _ ___ _ condition or batter ies 515.40 1 $55.00 18-Remove right side (Otiicer's) door panel and _ _ _ _ _ _ replace window regulates and window sank $52.65 4 x220.00 _ 19-Remove arw replace S fivo 5" cetPt tights 5107.25 ~_ 2 5110.00 2QRemove and replace (9) step lights $1'56.24 - 3 3105.00 21-Add two labels to precorrnect area _ _ _ ___ __ _ _ (Hi Rise Pads) $6.00 0.5 $27.50 22-Add an FMS locking box In R-1 Hi-Side _- _ ___ _ conrperlmart. custp~ made to fit compartment - __ $625.00 - - --__2 $110.00 .. -_~-- -----~ T _ 23 0(!cers Bottom enty seat recovered $85.00 Included 24-Remove and replace )ump seat recovered $50.00 Included _ ---- _ -- 25-En ine Cover. !rant hous!no nr!~ $200.00 InG(uded -_ ' 28-Bostrom Drovers Seat Rewvered $150.00 Included- __ --- 27-Remove and replace AC cable $64.87 -_ __2 _ $110.00 28-Replace mrssrng screws rn pump pane! area S 15.00 _ _ i___ $55.00 ?9 Remove and rep!aoe pump nrnel eleclrrc control _ - $167.40 _ _ - 2 _ $110.00 ~ HALL-INARK FIRE APPPRATUS Quote For: Description of harts and Service P.O. BOX 1770 OCALA, FL 34478 352-629-6305 352-629-2018 FAX 800-524-8072 Parts Haurs Total Labor t-Move rear fights uE higher end remove red ___ __ 1lastung hQhts._also remove old scotchlite at_ ~_ ~ rear owners and repraCe $60.00 5 $275.00 2-Move ire ext brackets to rear tail hoard area 1 $55.00 3-Add two amber mmr max strobe I Ms to rear of truda, wrre to wernirty light switch _ ~ $3&4.00 5 $275.00 4-Repair mrssing and loose screws in dash. also repau grounds on dash fans $20.00 1, $55.00 S remove end repl~~ce engine aompartment _ _ _ rnsutation $87.50 5' $275.00 8-Replace e~me compartment dow latch _ and adjust all door!, replace vela0 on coolant aces:: door $35.00 3 $165.00 7-Remo9ve end relrlete pump panel 1 t $25.20 1 $55.00 ~~~ B-Replace cover roi AC hoses, a ins coin t t $55 00 9-Repair drivers sire dow latch and fix Str,p~xjd our saews $50.00 __ 3 5165.00 10-Add NRreel cha:ks and mount brackets _ Ut1e9r eeoy $456.00 2 $ 110:00 t1-repair taclwrnebx S65 00 1 $55.00 - - t2-Remove and ref~race erK,]rne st switch $13.40 _ 0.5 _ ----$27.50 13-Remove arW rerdace. AC fan motor $d6 80 2 $110.00 ""`'~'"" ' REPRESEM/ive E-VAC. ~~ Hall -Mark fire Apparatus 3431 N.W. 27th Ave. Ocala, FL 34475 9q4-629-6,05 Fax 904-629-2019 f.4X TRANSMISSION COVER SHEET varo: 8 ~ a p- 5' 6 Company: /~TL/~~ %~ ~ ~E%E'/~ fax: ~9~y)v?y7-~~6~ Ieo: ~~~,~-r ~/ Ssnd~r. ~N.u ~/EC% ~"~ YOU SHOULD RECEIVE_~ PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DD NOT I?ECENE ALL THE PAGES, PIEASE CALL 9i04~d29-63c15 Comrnonls: City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: APPROVE SOLE SOURCE PURCHASE OF 5,940.86 HALL-MARK FIRE APPARATUS SUBMITTED BY: John Ruley, Fire Chief ~~~~ DATE: August 21, 1996 BACKGROUND The fire engine undergoes normal mairrtenartce through-out the year. Marry of these repair items can only be done by a factory authorized dealer. These repay items are usually corrected at one time when the truck can be sent to Ocala or the mechanic can come to the City and make all the corcections at one time. We anticipated these repairs and we identified an appropriate funding source for it. Currently, the fire engine is in Ocala at the authorized factory dealer where warranty work has already been completed. This repair work that still needs to be completed will cost 55,940.86. RECOMMENDATIONS: Approve repair Quote frcm Hall-Mark Fire Apparatus, an Authorized E-One Dealer for North Florida. In the amount of $5.940.86. ATTACHMENTS: Copti~ of repair Quote from Hall-Mark Fire Apparatus RECEIVED BY CITY MANAGER: ~ ~ ~_ i ~G AGENDA ITEM NO. City of Atlantic Beach City Comrttiuion Meeting Staff Report AGENDA ITEM: PUBLIC SAFETY BUILDING INSTALL TELEPHONE WIRING & INSTALL SUBMITTED BY: John Ruley, Fire Chief DATE: August 21, 1996 BACKGROUND In the contract for the new building addition in public safety, the telephone wiring and the additional phones work was not included. We anticipated that we would need to install the wiring, and we identified an appropriate funding source for it. However, we did not include it in the bid specs for the contract itself. This was partly due to the changing nature of the telephone system when the specifications were written, and partly due to the fact that we preferred to use the City's existing Telephone System Manager to handle the job. If it were in the original specs, then the contractor could have selected arty tympany to do the work. We preferred to have Executone, the company who is already maintaining our system, assist identifying qualified people to install the wiring and phones. This work can probably be completed for approximately 53,650, but there are possibly some unknown factors that could raise the price as high as S4,000. For this reason, we are asking for approval for an amount not to exceed 54,000. The funding is available in the account for the Public Safety Building expansion and renovation. RECOMMENDATIONS: Approval for the installation of telephone cable and phones, rtot to exceed 54,000. RECEIVED BY CITY MANAGER: AGENDA ITEM NO. ~~ City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: PUBLIC SAFETY BUILDING INSTALL COMPUTER WIR 'G SUBMITTED BY: John Ruley, Fire Chief DATE: August 21, 1996 BACKGROUND In the contract for the new building addition in public safety, the computer wiring for the network was not included. We anticipated that we would need to instal! the wiring, and we identified an appropriate funding source for it. However, we did not include it in the bid specs for the contract itself. This was partly due to the changing nature of the network when the specifications were written, and partly due to the fact that we preferred to use the City's existing Information Management System company to handle the job. If it were in the original specs, then the comractor could have selected airy company to do the work. We preferred to have Byte Technology, the company who is aUeady maintaining our network, assist identifying qualified people to install the wiring. This work can probably be wmpleted for approximately S 1,080, but there is possibly some unknown factors that could raise the price as high as S 1,500. For this reason, we are asking for approval for an amount not to exceed 51,500. The funding is available in the acount for the Public Safely Building expansion and renovation. RECOMMENDATIONS: Approval for installation of computer cable, not to exceed 51,500.. RECEIVED BY CITY MANAGER: 7``OL~d.- ~T AGENDA ITEM NO. ~_ U m '" r ry ~ "' m 8 8 ¢ '~ > 0 N f~ » $ y 25 O j A N ~' ~ f E Q ~! O r N » M M N U U g a J ¢ 'C ~ U fNl b ~ ~p O p O p O h 1L i ~ R a 3 ~ o ) v ~ E y~~ N m N N . r N (7 Q » 2 IL f J y U a ,~ - a` > c '~ ' ri _ 0 p O GG MI ~V p O p O vxi W C ~ P ~ ~Np P mN ^ G ~ ~ 0 ) E .a ' O ~ p YI ~ » N N ¢ r ~ N N Q Q W 3 N ~- Z = U ` :. ` 0 a ~ ~ ~ n: . } ° Ti n H H H ¢ N _ ¢ ~ I N 6 8 ~ A ~ g ~ > a ~ ~ o E P o 10. ~ P N O U Q a N ~ w 2 O H u w ~ a` f - W S C ~ F v b ._ c; ~ E m r: c o w ~ is c i o r _ z W C O N F ~ n Z O u O ~ W yl = Z t~ U _ ~ i g¢ 9 ¢ 9 e¢p 3 ~ 3 U W g Z W O o O O ¢ m F O F O ~ O C O Z ~ Z u a ¢ < y U ;;. m p m p S i N ~ _ ~ ~ n O~ m f ~ O s `6 ~ Y ~ ~ n n E C7 C Z m f ~ J v U a y a i Q c ~ m g ~ ~ g 2 N W ~ a a.' ~ n : ,QQ E c Y U Z ~ E o .- ~ r w y Q ~ w O O O z ~ = O a` ~ C ~ ~' n0 n S p O p O Q N Z a O m S itPi X ~Op ' g ~ Y a ' ~ ~ 0 o . Ip P e 1 O ~ O E Q _ . U W Z 0 N u W J_ a ~ -_ W _ ~ ~ H 9 T d - i0 E m c ~ wO c z 0 c U W ~ N C O y j r ~ U W p 2 O U Z O p ~ w V d ~ ? ~ z z a ppz cpp a ~ 3 W N 5 5 J a W ~ ? Q O ZS O ~ O O F ¢ m F O F O F O O 'j _O z 0 a a a a m ~ V ~O ~ Q m U W r ~ Q~Q QQ HHQ ~ Qd ~ p W 2 2 Z ~ { J fn U m V ' ~w~( ~~ ~ ~ ~ <~ 5 ~ 6 O m 6 ~9 Q Q Q Q d Z 8 8 8 n 8 8 8 8 8 8 8 8 8 8 8 8 8 8 ~ z ~ ~ a e ~ ~ ~ s m ~ o N ~ s m $ ~ N R ' iO ° N » h ^ » Sri n ' m n . N N h h ~ ~ . » ~ E w w i a 0 a 8 8 8 ~ 8 8 8 8 8 8 8 8 8 8 ?~ 8 8 8 m M ~ N N M M » a N O N ~O N f ,1 » • 4 O !. V N N J ~ a „ U <3 3 ° ° ~ $ $ ° i ~ ° n g ° $ ~ $ ° $ $ R n rv ^ i o o ~ ~ x ~ ~ o ~ ~ w a a ~ ~ a • s s o ° _ ~ ~ p l• Y' b S ~ M S N N m _ O N Q M Y Z _ m n •b'1 ~ ~ S $ n m n n n 8 8 yy R ~ $ O O J V Yl ~- O O N N N n Yf O N ~ O O Ol ~.. )-. ~ O O O ` ~: ~ l~ N O » N N M H ,y O r a » N ~ i c Q K ~ 1. '? 8 8 8 ° R 8 8 8 8 8 8 8 8 8 ti w S 8 8 8 zy C ~pp ~ O~ N m N O O S fml m O gg M1 N S N { O R O Y $ N H ~ ~ Z_ ~ Q N ' N N N N pp N M N N . ~} Y n N d wi O "+ g O ry N O $ $ '::I ~ p P $ $ O r $ p O $ $ $ $ && I~ N ~S $ $ $ rv ry ~ "~ » ~ O R N O R R „ ~ O O Z ` N • N `~i m r N b N " m °o n " = O a ~, a v » » » ~ 0 0 N ~ 4: ~ A v u ~ _ $; 4 ;i y z x > $ $ $ ~ ~ $ °o °o $ $ °o °o °o $ $ °o $ °o $ °o $ m o '- o o b m o m Q C ~ ~ '8 n ? g N ° ~ QQ m g ~ m 0 ~ 0 ° 0 ° 0 ~ N i b. ~j n » M _ m ~ n o y M N O ~ M N N r p N ` U Q Q N W Z O 8 8 $ ' ~~ O O O $ $ $ ~~ p ~, O O $ $ $ O $ O W y n n n rv o o ~ o $ „ 0 0 0 W U N i ^ N N N N b O N J ~~ Y. ~ a 5 € i~ 9 m n N O N O N m ~ g m ' ~ p N N N N ' p O .C N ~ ' E t S ~ s~ n _ ~ L Q e r N n » w ti 51 l p 8 ~~ ~ y o . o - o ~ C I~/1 N ~ ~ ~ W W N N N N W < W ~~ W w W O U V O J J W I W Y 'f. Q W V . h Q W N Q aa Q Q I m = m ~ ti I 1 - ~_ J S S S S ~ ~ W W Z C u Z ~ Q ~ W r I' C W U ~ W $ ~ . 0 b U W S Y ~ W ~ W W S U W W n a g w o i i ~ v y S w w ¢ _ W d V ~ ~ ~ Z G W 6 VV ¢ U K W g W IA N W y~ ¢ W J W W W ¢ ¢ 2 O O a o ~ l w ~ O ^ 7 > ¢ a ~ ~ ~ ~ w Z > i i O ~ q 3 a W ~ ~ 7 4 V p ¢ ~ O m yWid ¢ W 2 W Q 2 > m ^ yiWd C W ~ O ~ fO 1` Y ¢ ~ Q w F ~ C 6 < < Y ¢ ~ O m ~ F Z W LLWj U a Q 2 ~ r S ~ 0 ~ Q V ` F W ¢ ~y ryry' p3 S W I LJ LL y~ p W ' M m 3 _ _ ~ W g > ~ m F M Y J O O ~ F N 1 I ~ U YF a, Z € ~ $ ~ ~ o ~ ~ ~ ~ ~ a ~ a s ~ ° ° `~ ~ ~ N ° N N N N m O O H N U Q ~ N O m ~1 r' ~ $ $ f~l f~ O $ $ $ $ J a ~ N » N .. v! r: o $ m ~ n » ~ ~ $ « 0 ~ 0 N a r } c I ¢ = Y~ $ $ $ .°n y x ". h $ $ °o n $ $ $ $ $ $ °o °o °o c '~~' m m $ ~' N r°p ° S m °a N ~ R N 8 ~ 0 8 N e U O ,? y , S N _ 0 N ~ ? F i Y Y r N ry P < N ~' N N 1 J 0 ry $ O N p V O O O g }I N ': P O $ $ n O $ $ $ $ $ f ry O $ O w ~ p O Q• J ^ 4 N N O O -~ ~ i } (0 0 ~ u _ s V s V 1 _ Y $ $ $ I~ ± ' $ $ O $ $ O $ $ $ $ $ O O $ $ Q C ~ $ ~ °~ $ ° $ ° $ r~ m °° N ~ e9j ~ $ °o O ~°n 4 7 ~ { 'J - N N ' ~ M N N P O, v y ~ Q N M N O Q H N U w r z ~ $ $ $ F o° °o °o °° °O $ $ $ $ $ $ •~~ °o °o N » J a ~ ~ ~ ~. C C C 1 ~ ~ T N N N ;~j ~ ~ ~J f' ~ a 9 (J ~ ~D ~ I A p ~ N O N h O ¢1 ~'. p C b O (~ ~ V l b + C ~ C E T ~ _ m o e W ~ • • ^ :a O f~ m p O w W ~ W W 0 U V V) y W O W J IJ Y f Q N Q U 2 m m = Q 6t > _ v ~ H W ~ ~ f S y Z W $ U w W 2 W ~ U W w a ~ a y ~ w w ~ r Z w U < > a ~ w o i i ~ i w a n w 5 V 2 W S U 2 U C a w g r w y ti y a W 2 6 w g W w 'n ^ n a LL x x 3 '. ~ ^ ~ a "' ~ D a i ¢ ~ w O w O ~ ~ a i a ¢ ~ ¢ O f Z J < y < O N j y ~ O > ¢ ~ ~ ~ Z w 2 < O f ~ W O Q ^ N N V Q ~ ~ ~ ~ Q ` j Q V G W n n y W ~ > m I' C w W I L W ~ > 0 ry y y j p W O O 0 N ` r „ W w f O t e Y Z ~ < ti ~ O Q Q ¢ < Y Z ~ O 0 Nq " r- Z W W M1 a i ' r ~ y~ w O . O O ~ Z < 2 ¢ ~ W _ n O q 7 W LL LL „ V W o W m F m 3 . O W 3 W m Z F N m O ~ ~ f ^ w J Z • m Z > > 3 ~ ¢ O 0 W J ~ Z • U b y O O O Z • y > V Z O ~ W W ~ y > V Qr ~ 0 F r W O W 6 W r m F U Z Z > W W p W U' F m y~ OO m ^ F m W ~ w < (7 C V U O 2 Z U w < < K O a O 1 u ~ O O O v v i O > ~ rc O O O v, O ¢ p > a u r < < v U ^ ^ y U V < ^ ~ ~ < < U ~ t E p °' ~ ~ - N ~ a N m n o a Z a d d m m s m m m m m m m ~ 8 8 8 8 8 8 8 8 8 R n ~ ° 8 S t 8 8 8 8 8 8 8 8 ~ ~ t ~~pQp f1 i0 pp J1 ~ 8 P N P O p m p N p /~ pry N a N n ~ ~p y m` ~ p ~ O N I~ 1 I N Q » O U C $ 8 8 8 8 8 8 8 9. - 8 n 8 8 8 8 8 8 8 8 S ~ ` Q R N m n s `~ m `a' !'~1 C N t O N N O N ry N n ~ N II ~ Q J a N N ~ ~ N I i~ a ~~ ~ N ~ N M N J U ~ ~ ~ ~ :. Aa ~ 8 $ $ 8 $ 8 $ $ $ e e ~,~ 8 ,s 8 n 8 °o Z C ym fl °o O 0 P ~ P P N O ~ b U C ` N N - N ~ `~ N M N „ M N I ^ V Q ~~ m ~ p O p O p O p O p O p O MOi ry ~ "~ ~~ tea. ^Y i~C. O p p 17 p O N p O p O m ,J V o no n o ~ m N ~ ~ m _. ~ ~ M1 $ n ~ .- N N O N N ~ y a h » N . » $ Fi. ~ « N ~ » N ~~ N N « c yQ :Y! 8 8 8 8 8 8 8 8 8 8 8 8 8 8 $ 8 8 .R 8 8 8 8 ,R $ C p m yN~ P m ~ p M p N O O N p O O f ~ O ~ p a s N O i ~ O N O o P N O IV O N O O 1` H O f ~ ~ N N N P p a l ii0 ~ P ~p N Q N M ~ p M M N M N N ~ N N ~ $ S p O p O p O G O 8 n p O p e O N p O p O OO iIf p O p O p O p O n p O Z ~ N ~ ~ N C m o n o N p p f N ' N N N O f O N ~' N m N P N » A N O Q N M , Q M M ~ N N M C m ~ 5 _O t l > 8 8 8 8 8 8 8 8 S 8 8 R R 8 8 8 8 8 8 8 8 8 8 Q c 8 n ~ $ r 8 $ $ Si S S ~ $ 8 ~g d 8 ~ e 8 ~ ~ 'R Y. a O O E M rD M M N ~ ~ N h . N N 0 » N O , O W N O N ~ N m « A ~ N N N N N ~ Pl N N U Q » M W Z ~ 8 8 8 8 8 8 8 8 8 ` ' °°0 8 8 8 r. 8 °0 8 °0 8 °o W ~ fnl ~ fNl p n h O N O O N „ N O 1 V H N p O A M N h n n r h N N J a N N M N N ^ N C M N W C 7 F O r 'D 0 ~ O m pl O 8 O ~ e tl YY R N '~ ~ ~ N ~ m O m ~ e ro E m ~ N ~' w M W O ~ ~ Q W a W aa W ~ ~ N U LL m aa ~ W ~ Q W a Q a Q N N U W W W W qF O V n W n W ~ 0 ~ N 0 V W F W m LL 4 N q ~ O m O O ? < O z O r= r Z < ~ m m J < ~ O O W N ~ < y 6 4 u` O N O f ; ~ O O O da 1 ~ i ~ ¢ Z ~' .., umi F w V vii ~ W 4 ~ x b WW y ~ O ~ O f W Z Q w N 2_ ~ p 8 Y (0 m ? N y 1- m O O g < ~ ZO ~ cN] Z O U W~ y Y ~ O ~ G Y K ~ ~ ~ ~ K W W U ]C ~ W W ~ t O W W ~ C F O V O O W W Q :C F W y W Z ~ J ~ V ~ ~ ~ ~ ' ~ , ~ LL_ Z O ~~ U J ~ O C `~~ (I} G y Y ~ y 5 W W J C U m Z N 6' ~ N ~ ~ ~ = O 6 V' N W U U j Z I~ ~ I I 'gy m .: ; x 8 8 8 8 8 8 8 8 9 ~ „ B e ~ 8 S 8 8 8 Z ~ V Ir JWi O O Y O W W N O n • O O w N N Q v ~ E b ~ M1 « .. 'I ~+ n m N N I^ V a `3 z ?n m O 8 g 8 8 8 N n -•f •~' 'L• 8 ff ° S r p O O ~+ J a O V O N O Or N ~, ry $ JI » O m Y a C N ~ ~ tT M M ~ ~ j$~j °4 ~~~ 8 8 8 p O p O 8 p O 8 p p p O p O p O p O p O Y°f p O p O G N G O O O O p O N O O m a g n o ~ s O O O ~ m a a N x g O m s N s e e ~ O ~ Z ~ . O p p Q _ mn N N N .. N s ~q J1 N ~ ' ~ N ~ • ~ _ M N r D a a O O O O O O O O •.~ O N S 8 O O O C b ~ pp 1'1 p /- ~pI 1 1'1 ~ pq N N N M ~ y~ 1O O ~ O n ~ M m » N CI N O O a N N N O : N N » ~ c N - m i . 7 t! 2 > 8 8 8 8 8 8 8 8 8 8 .R •°. $ g 8 8 8 n °o °0 8 8 8 8 8 ~ ~ ~ ~ 8 ~ ~ ~ S § ~ ~ 8 a ~ ~ e ~ ~ ~ " . 6 O Q « N « « _ N N U W Z O H o o 0 0 8 0 o g 0 o $ 0 0 8 :. fie, o 0 8 8 8 n o 0 0 0 0 0 0 0 8 00 ~ N p ~(I H M ~I N N N N N N h J O ~ M ~ N N C C a _ _ N N N M W _ ~ F ~ 4 v d ~ r° m ~ n °n n °n 8 1'1 °n `~ ~ $ N n ^ ^ 0 ^ n $ ~ 0 o _ A E m ° ro _ ~ N Q W O 0 ~ Q W Q W W < W Q W b U w 0 ` ~ W W W W W W W Q W h h U J f W Q V J h d W 6 W O r O ~- O r i Q w LL w w I O m W N b O W b O O ~ J < < m f O r F O ~ Z O Q ~ 2 C r- f t ~ m w N ~ D_ Q O Q r w r J N ¢ O w 4 iy 6 O I G 6 f U U C) Q O ~V N Z O W Q 3 N f f LL Q X O m d ¢ p ¢ ll Z ~ Z ~ r ~ ~ h O Z W d N O y Z N N O n d _~ ~ TiJ W ~ ~ L W O 2 r 2 m O O W UU 2 W fA N m W N N _ U Y .] N 6 y ~ ~ ~ C K Q m N 2 W ~ m ~ e ~ ¢ < K < % W % m Z O ~ 3 W ¢ Z w r W N ¢< y W U m 2 N O N ^ ~ Z < Z Q ~ W W ¢ ~ ¢ 6 d d 6 2 < w Q ~ ~ W ~ J ~ V w I Z m ¢ ~ O N ¢ O N C V f ~ ~ C ~ Z ~ U ~ O m C 2 Z > 5 > ~ l il ~ U ~ uwi r ~ n n y ~" z ~ ~ • F r ¢ > ¢ ¢ 3 ¢ e ¢ w w Z e b W N ~ 0 W f , < f U' < F W V W ~ 2 W W Q O w y~j .~ j, 2 pp U U U U w Z ¢ w < ? O ~ O o ~ > ~ o a O w ~ S w g ¢ 0 0 ¢ 3 w m o N N V F = < < W ¢ U ¢ V u N ¢ ¢ O N V E O °' n m ~ m ~ g Ki 6 n N i n i n d T N i o i i o i a i o Z m m ro m s i i - o m m m m m 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 R 8 8 8 8 Z n C ~'~ 'gy y y +~ P o m 1 ~ ° R ~ ° ~ N ~ gg x N ~ ~ pi g 3 n °m 8 g ~ n ~ 7. n ' N N N M » ~ » ~ N ~I N N N N O Q p » ~ + N v M N N » N N N K E ^ » a N 0 v } '" 8 8 8 8 8 ~ 8 8 8 8 8 8 8 8 8 » r » ~ 8 8 8 3 ~ N N P p m N N H » N I ~Q M N N ° ° N M N N p P n ~ ~ N N N Q N ~ ` N f M N J a C ~ V : ~ 8 8 8 8 8 8 r°.rv » » » ~ ' 8 .R 8 8 8 8 8 °0 8 8 °o Q ~O 0 ~ O ° N N h ~O O m Z p J p O N M N N N ~ N » g gj @ ~ » H N N N N M Y1 i m ~ R R 8 8 8 8 » » ~ ~ » ~ » $ 8 m » R 8 S ' 8 J U 9 m ~ N N H N ry N N ~ R P N m N N ~ N _ ` N N N N N N M M (/J a ~ N N N M N c 7 8 8$ 8 8 88 8 8 8 8 8 8 8 8 8 8 8 8 8 R 8 8 8 8 ~ - N N ~ ~ p ip ~ h s O r N 1V ~ N $ P h A !nl ~ ~ N V J ° ~ N N N M M N N N ~ A N N M°I _ Q m r ~ M ~ N N M N N N M N ~ E a N 0 g p p 8 C p 8 8 p p ~ p O p O h p O p O p O p O p O p O p IV f°I ° ~ m n N p O O p O N p O N _ CI » pq 3 M ~p N ~ O ° N 17 ~ N M N N O 1•`I N f 1` iNV N N pm N O O N M M N A N O = C a N _ n '" :, O 7 N N N p O G p C O p O p O p O p O p O O O p O O O G O p O S O p O p O p O G O C O p O O8 8O 8O jO~ 8 8 pN 8 ~ O O N G ~Op p O n f ~ C ° ~ f0`I 01 ~0I1 N N p Yi m = 1~ m_ Q ~ 1p O N 'i I~ O, N N 1V M ~ ' » M M N f E ~ w » O Q N U W O ' 8 8 8 8 8 8 ~ 8 8 8 8 € 8 8 8 8 8 °o e R °o °0 8 ~ 8 ~ 8 N 8 1~ O _ N N ~ N 8 tV M N ~ N ~ N M M N m ~. f1 W J a` N N N N ~ ry » N N N N M f w ~ t: x r W T N m N R O N ° N N 0 N O N O N P pp 0 m N O N 8 O H . ° E m ? c J w~ Q < r( Q LL LL N N U N N LL a W Q W LL J m W (( W Q ~ i ~ J W W W W a p H W W <~< m b < m Q u = ~ _ T W W 2 ° ~ F 2 O F 2 Z O O W j W r C 0 N N ~ ° ~ y~ W U ~ W $ W ~ y~j > W w V < J 4 W n > Z a n r W W ~ s U w y m 2 ~ K ~ K ~ ~ W ~ j O 2 ~ p p W ~ m < a N > < N r 5 W ~ W 2 W < ~ < ( _ OVl W > ~ 6 w ~' w w o p < U p < _ p m <J U N~' ~ N G y ~ W W < m 2 C W 1 N ") W ~ W LL Q LL ° ~ C ~ m 6 W Q W S S ~ o iP m 2 . j m ~ 6 W U I :~ ¢ 8 °0 8 8 8 8 R n 8 ~ 8 8 8 8 8 0° 8 8 °o _ ~ o m ` _ r n ~ = ~ ~ N o n n ° n 0 0 _~ ~ m ,,. ~; ~ v~ N N N :, a .; ~; o m U E ~ a z m p N p YI p O p O p O p O h fNl n M1 n n n p O p O pp ~p ~ p 'R p O p O p O .J a m V N ~ N h m h N ^ h N I~ M ^ N M YI N ~ » m N rv N m O N (V ~ O O O y a N M m N , N N N } Q _ C & Q~ S p O p O 8 8 p p O p O p O o JI p O p O p O p O p O p O p O p O p ~ p O p O p O p O ~ O O O ~ p J1 m tO1V0 ' p N O h p lv M1 t M1 ~ p N N N ~ O N ~ ~"I ? ~ E m r « N » - N ~ 0 N ~ n S / i 8 Q N 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 R M °_ ~ 8 8 8 v V ~C - ~ N pq N 3 N 1p N O ~ O m ~' N Ny N rv A N O N M Iv f yO O O n m m fV N O N N N N N N N M N N N l '1 t V O O ~ C ~ M N N N ~ ' } p O p O p O p O C O C O S O O O O O O O O O O O O O O O S C c 8 $ ~ ~ 8 $ „°, 9 ~ ~ 8 ~ S 8 "' ~ m R ~ 8 R '" O E " N N N M N N N N M ~ N M M m N G U W 2 ~ 8 8 8 °0 8 °o r 8 8 8 8 8 8 8 8 8 8 °o $ ,°~ 8 8 °o y W m .; 0 N 8 N ry o N g r po O M o S N g N N ~ o ~ N M o M w M a N N ~ N o ~n « ~ Ip C a N M M M M _ ~ N T ~. o m n °rv °n ~n ~i No N n o e~ °i ~ o n A ~ E m N m w~ y` ~ i`". LL Q YI Q YI < LLl < lJ LL } 1n ) VJ Y U ) N ) Vl LL a Y1 W LL LL m (S w Q W 6 w o w ~ y w LL ~ < < Z yTj Z m ~ ~ z .. O r Z ~ O Z W H 2 O ~ m ~ m N U W W > > ? n e F 5 U g p U g w u v ~ r ~ ~ ~ W w ~ ¢ w ? ~ ~ W Z Z O W ~ N a N In N U g (n < Q Z < C O In ~ 6W' ~ p' K ~ W K Z W } ~ < ~ < ON F W W f C p W O F W Q O W D r m ~; 0 p Z N K w Q r U > > > ~ V uJ ~- ~' ~ S l~+ < < x T ~ o¢ O w U ~ m ~ C Q ? w LL z y Sw ~ i a 3 i w z ¢T¢ Q z ~ W z z a N < Z ~ g w w S b < m T < ) z y r O ~ W 2 W W m z 2 ow Q w K w< S 5 k ~m ' ~ m i f. .o o w r o r w r a w O o H > V w w r o D o LL i w o o F Z U ^0 T O m ¢ Z ~ } W Yl p W Q U' F F 3 v io c O W m m 'V i ° N ~ 2 ° 6 i i '~' ~i 3 i ¢ Fa ~ ¢ I > u w ~ w a v n n a ~ ~" o ° u v ~ v w p J ~ p < ~ ¢ C o V ` N e O o y 0 U 0 U ~ < o U rc } ~ U ~ O a r Eo s s x ; ~ ~ ~ s a s <_ ~ ~ s x m g mZ - m m m m m m m m m m m m m s m m m U Z c a _ ~ m E z Q Z O U 3 ~ g a` J Q C ~ U ~ s s s a s s s 8 ~ x $ s s s s s s a Z frV s ~ ~ ~ ~ o m ~ c n A g a ~ e N ~ = '. n Q o N N N N a N N N N . p O N L N N » M N N Q N N Z m p O p O p O p O p O S 8 p O Yml n N p O p O p O p O h N O ° a N o m » ~ ti ~ a a m « ~ P d » N » N N N M ~ N N- M N a_ N M N N Y C 7 ~ 3 A 8 °0 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 88 8 8 8 w m ~ S ~ 0 O m ~ m ~ m ~ 8 8 o 0 „ N p o R ~ N O N O V ` O N M N N ~ m O p O „ O E N N N N M N N M ~ H O N Y ~ N N Q N _ 6 8 °0 8 8 8 8 8 8 8 $ 8 S 8 8 8 8 8 8 8 9i °o - ~ u o ~n r N c S o ~ » N O N o » °rv M rv N o N $ o N o x N O a N O N 0 M » , M N Q m ~ c x 7 ~ x Y °0 8 °0 8 8 8 8 °o °0 8 8 8 8 8 $ 8 8 8 8 °o °0 8 ° Z a c ° _ O m 8 h ° $ °~ & e $ N °8 n ° n 0 8 ~ 8 °0 O 8 O ~°~ f P =i ~ O N n N M ° $ N ° n N N N N M ~ p N N ~ OI ~ Q E N N N M O U W Z ~ °° °° °° 8 8 8 8 °o 8 8 88 8 8 8 8 8 8 8 8 8 8 In CI O n h p .(~ 1'1 N N A N A N 8 O S p O 1°V ~~ J V ~p y f1 O N M M M N ~ N N V a N N N N N N N N C W C ~ S ~ o ~ T P 1O P ~ h N O 0 [°V p N ~ b N NO O O C O n y N ~ 0 O N O (O E ` P ~ S m _. ~ y O 0 > m a Q W Q J Q W Q W Q W a W Q il N N N y Q W ( W Q W y V V O ~ t i! t : V W Qy m W Q m F x S ~ _J O H W S 2 y ~ < N ~ W ~ W W O C O W W W ~ ` s ` ? L9 V n S W ~ rc ~ d w y 2 W S ~ Z a C d w O 2 O W w ~U x ~ V x < Z a K > w ~ o = e > i O a : a j x a z . W a g a 2 J j Q ~ W ~ O ~ W O U ~ _y O U i > w w y Z H R W > ~ < H U V a ~¢Y j Z ~ W ~ ~ y S O < ' I W a a Y ~ 02 ` J ~ $ ` O ~ W 2 ~ p a ~ V O V > U t- W ~ C` a > _ _ O W ~ W V ~ O M ~ W W 6 Q U ~ ~ 8 E 8 °o E E E 8 $ 9, $ $ 8 E E E E E °r. i g m ~ °; '° °g ~ x ~ _ ~ g 3 ~ ~ ~ r ~ e n O U O C H h ~ ~ v M N n N ry ~ M N N N , N O O m O Q N Z _ m ~ 8 8 8 8 E 8 8 8 m h 8 ~ 8 8 8 8 ~ rv a O O M N ~ N N N N N N N ~ N N M N ~_ r ~ Q C ~ i } Nj 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 m m ~ ° A O m0 ~°p O ~ O ~n 7 8 8 R N r' ~ ~ ° O ~ .°~ N 8 ~ N R m !mf m uni m U O E N f h O i q p O. P m N i . ~ M t N fem. N R N ~ M O N . N N M N M C° O O ~• a N N ^ p R O 8 E E 8 E 8 8 8 E N E E E E E 8 8 8 8 ° 8 . N O a O f N m N N N N N M N M O m -' c ~ x ~ z } °o °0 8 °o °° 8 8 °o °0 8 8 8 8 8 8 S 8 °o °o °o °o °o ° Q Z j .o ^ m g "' r E '" a ° g R r n ° R Q Q x ~ E R R S " rv m ca C N N n N M M . N » N N N M N N ^~ G p C Q N N N N » .' O N W Z ~ °o °o °o °o $ $ °o E $ E °o E E E °o E °o $ °o E °o '~ (n W O V O b JI O N ~ N n 8 N m Q N O N N N O Y I N N O G O C O N O R N Q N N N M O ,f,1 M » N N N N N F W ~ •% F i2 Y T ~ N m O+ ~ S ~ m o R O 10 ~ n ~ ~ O 00 O rv i E m m 4' o c ~ " O w o m ~ Q W QQ W w Q W QQ W QQ :L Q W Q W N N U h N Q W Q W QQ W ~ U U O W QN m W Q f 5 > S 1 - ~ ~ SS S N O w w Z ~ H V r~ W < O C O U U g W U W W O Q 2 = ~ m O 6 Z W W ~ U Q O ~ F h y a W g ~ z ° < ; o v p w u p a i a a z w a ~ w a x ° H r w N ~ '~ y a W < O U O F U U > Y ~ a Z a j ~ W ~ ~- (7 2 3 O 2 w .o .o ' ~ f 4 w N W N T ~ W ~ m a J Z Ow a W a W ON ' a rv O n N = p m , W X X % X > Z R W V) ~ U W <a W a W a g b m m 0 O N m io io ^ F w ~ LL > yl W 6 W O ~ ~ ~ yOj R rv rv h J F V W Y1 m U Z N O LL < $ (J FW W ~ W _ ~ ~ f Q m O Z ~ W Z ? I Y p U U ~ U ~ W a ~ N J < ( y' 1 N w ~ < W a 0 ~ a O O O w O ¢ J O J O p > ~ ¢ 3 LL m o H u U < u r n N v .- < y o .. Z _ °' ^ ' R n n n rv R R n m O ~~^ 1J„~ V J_ T m d c C N U Z O a~ ~1~ QI m. Z _U H Q r Q J_ ~ m p=~ LL ~ ~ ~ N p w rn a3 wwp [D to Z U ~~- Z Z < W Qw0 ¢Qa LL ~ OOC~'J H U ~ Q Y Q O U Z O i .: ¢ ~ 2 O ': U 3 g' ca 5 n J Q c ] U ~ ~- ~ 8 8 8 R r 9 8 8 8 8 8 8 8 N 8 m 8 8 8 F l ~ p . ~- N h P N m N ~ O O n h n P O ~ 8 (V m ^ ~p l f ~ M1 P P 8 YI M h q 1'1_ ^ ~ ^ `-: M N N P p „ ~ M N ~ ^ 0 M ~ m N N N N ^ N U E . N N N ~ a Z _ m + p O p O p O A fN1 ~ ~ N ~ N p O p O p O O p O p O pp ~O ry O J d U ' ~ ''~+ n n N m O rv N w n « ~ N N N ~' N N N N o .n r 0 8 r n r r N w a (/~ C a ~ ~ M P N_ N N N h N w H c ~ ( :i .• p~ ~Y O S S On Y Co n C N G O IOD G O p O p O S O O O p O O O O N O O ~ O N 10 $ R ~ S N n ,[± O N ~ O ~ O N R ~ ^ i N U Q -~ . „ n' ~ r m N ~ n N r r p N O N r a ' N 0 ~ O ; ` 8 S 8 ~ ~ ~ 8 R S 8 8 8 8 8 8 R Ss ~ ~ ry V n y N n _ N O N N M N N N N N i. I N M N M N Q a ~ N N N 7 ~ a 1. > R 8 °0 8 °0 8 8 8 8 8 8 8 °0 8 °0 8 0 °0 8 °0 8 Q ~ p ry N p Om v n r p A p O yO 0 ~ N O O ~ O N S O N N m V O ~ YOi ~ ~ » » ~ N Ti S Ti ~ N iO N Q Q w O ~j y o O O o 0 O 0 O U -- 0 O 0 O o 0 O ~ N O N 0 O r 0 O o 0 O h 0 O ~ o O 0 S 0 o O O 0 O W V R n 9 N Vv1 N M N „ N „ N J a f W 2 ~ ~ f U T . a: ~p P O fOG m m O m h m n m P 17 m P ~~pp P O (m`I P O N O O h ~ E m m N ~ W~ ~ ~ QQ W QQ W QQ W H LL r LL r LL Y- Q W W a W Q W Q W Q W ~ Q W Q W m ~ N N I n w w o r F r W LL ~ ~ O ~i~ ~r1 Y J_ T m d N U Z O H 7 m a of m Z F Q r Q J_ 0 m Q = (~ J W ~ LL ~ ~ _ ~ N U ~ ~ m N Z U~~- z Q w ~~ O w aQa 3 °o~ F U ~ x Y Q 0 V I J 8 O O O : P V N ~ N O ~O O O pp S O 8 e O O O O p O ~ ~ k „ ^' $ 5i 'r ~ ~ iR d ~ ~ U E N N Q ~ 8 8 $ R ~ 9 • ~ n 8 8 8 $ 8 8 e e m J U _ m m N h N m N ~ N N » o N N g N n n m N n N N a N d H M M N Y c 4 LL K. t 8 $ 8 ° $ r r 8 8 8 8 8 8 8 8 8 S r 8 ~ N m O n O • ~ S ~ O S N ~ N i NV Gp b O n O R On N N N ~ O _ YI ~p N ~ ~ p E ~~ N N N N N N M M M Y Q ~ !9Y{ E 5 8 °0 8 ~ ~ ~ °' 8 R °0 8 8 8 8 8 8 R M Z V V~ b $ Q N ~ M N O M N S N fnl rv O N N fNV N IL N O a N f N ' N N N M ~ C ~ 7 > R? g 8 8 8 8 S S 8 8 8 8 8 8 S 8 8 8 8 8 °o Z O 8 O • N p d p O O+ ~ ~ h O N p N N O COi YOi a C O 0 P n N N ~ m ~ O ~ ~ O „ O+ N N P. ry w C M N N o a W ~ Z O ` p O p O p O p O p O S N p O p O p O p O p O p O O O O p O ,.. .(~ N y ~ .~ ' O o N O o r N ~ yrv rpp R N N N r ~ r N o 0o n a M N N W V 't ( ry N M N M N ' N J d S » N , w ~ x ~ 2 D ` N a m m C ry m „ `~ P ~ 01 ~ ry O n 00 o d Z ~ n '~ m ~ a m E ~ - J w~ ~ a W a W Q W LL ri LL LL a W J Q W Q W Q W t( W Q W a W QQ W ~ m y J y ~ a_ 6 W ~ p O '- I W W ~ C LL W ` w ~ m s O r U U 0 C G m w m w m W a ~' ~ ~ ~ J i rc n .U a a a o y n a z ~ ' ~'+ ~ ~' w ~+ d 6 ~ ~ ° , , , u Vi u S u p ~ ~ ~ r F ~ 4 y > _ ° ~ ~ O Y o '2 a O > Q a a > < a s a W a W K z 3 ; x w x w x w ~ ~- ~ ~' W W Q ~ m b a' O 6 6 ~ ~ ~ W W Q O W O a O O f W ~ a 1 r- ~ ~- ul y y ~ Vl w ~ ~ ~ W W W ~ U Z 2 W W LL 2 W I LL W W 1wi LL ~ (~ U S V 1 a a 6 LL W ? ' O * ~ N ~. m a ~ ~ a0 ~ y y0 r ~ ~ ~ ~ ~ y I r a' y w W W W S <C O 0 Z ~ ~ ~ w . o r m ~ w o m m o K w Z ~ o o Z Z Z z ~• m _ m a _ Z U U ~ Z ~ W U W U ~ U ~ U ~ U ~ U ~ ~ o 0 5 S ~ 5 5 ~ _ ~ ~ ~ w y a a a a ~ a n z U z ~ ~ U O $ ~ ~ m ° ¢ rc V y rc ¢ v o i ~ ~ ~ O .- Z n • N e n o w o rv ~ o 1 a e c C t It s August 19, 1996 Robert S. Kosoy, P.E. City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Re: City of Atlantic Beach Oak Harbor Water and Sewer Rehabilitation Recommendation of Bid Award G8J File No 90285.60 Dear Mr. Kosoy: GEE & JENSON Engineers-ArcfuIKlS~~anner5. tm_ 9652 F't~iliips Fl~grtwdy, SWfE 4 Jacksonnlie, Fbr~tla 32256 TelePhPne (904)2929097 Fax (90x)292-x206 Four (4) bids were received at 4 00 p.m. on Thursday, August 8, 1996, by the City of Atlantic Beach for the construction of the above-referenced project, at which time they were publicly opened and read aloud. All bids have been checked, verified and evaluated for conformance with the criteria set forth in the bidding documents, and the intent of the plans and specifications. We have enclosed three (3) copies of our certified tabulation for your files, along with a floppy disk copy of the tabulation. The Milestone Company of Jacksonville, Inc. submitted an Alternate Base Bid of $910,904.50; an Alternate "A" bid of $101,659.75; an Alternate "B" bid of $21,934.00; an Alternate "C" bid of $12,360.00; and a Landscape Restoration Allowance of $15,000.00, for a total of $1,061,858.25. The Milestone Company of Jacksonville, Inc. was among those bidders prequalified by the City for this project, and they have performed similar work successfully in the past. We therefore recommend that the Oak Harbor Water and Sewer Rehabilitation project be awarded to The Milestone Company of Jacksonville, Inc., 14165 North Main Street, Jacksonville, Florida 32218. (904) 696-8865, for the amount of $1.061,858-25. Should have any questions or require further information. please contact our office. Yours truly. Michael P Kane. P.E. Project Engineer Enclosures ~ -;„ CITY OF ATLANTIC BEACH CITY COMMLSSION MEETING STAFF REPORT AGENDA ITEM: OAK HARBOR WATER & SEWER REHABILITATION SCB,~IITTED BY: Robert S. Kosoy/Director of Public Works ~~ DATE: August 21, 1996 BACKGROL"'~~: On Thursday, August 8, 1996, bids were opened on the project listed above. Four bids were received for this project and a six page bid tabulation was prepared and certified by the Design Engineer, Mr. Michael Kane, P.E., from Gee & Jenson. "this project arc part of the Consent Agreement dated Mazch 14, 1996 from the Florida Department of Environmental Protection requiring that the Oak Harbor sewer improvements be completed by October 30, 1997. The budgeted amount for this project in the Capital Improvement Program is 51,166,080. The lowest bid from the fora prequalified contractors was 51,061,858.25. RECOMMENDATION: Award bid to The Milestone Company in the amotmt of 51,061,858.25. ATTACHMENTS: Letter from Michael Kane, P.E., Gee 8c Jenson dated 8/19196 Bid Tabtilatio/n - RENEWED BY CITY MANAGER!./~ TI'EM NO• ~(~ z fA Z S 0 ~i a g O Q N 3 i ~ m ~. Q ~ E $ S N c a ~ ~ ~ K ~ w OI N ~ i ~ R R U 4 4 Q C7 2 f a a y z ~ I Z r 0 0 0 3 z x 0 ~ W i $ ~ ~ E ~ a d a` C7 Z_ ~ n n b Q 2 N ~ ("~ ] M ~p O ~. Q f _ U Y 3 a` J Q ~ U v ~„ A r E m u~ c C ¢, Q O of N m Z ~ n u~i ' J O a ~ N z m f ~ ~ J a - N a` Q j a '~ w C o 'R ~ U ~ z ~ ~ R a 0 0 0 3 v z ~ = a` O .. ~ c J U' n° ? `^ Z ~ < e z i H ~ 1 E » g ~ a z 0 U 3 Q a` J c J ~ Q U y _T l9 E m n ~ w~ c c 0 U N d r ~ F n a Q Q n a 0 0 w w z O O Z z ~ w m m O O h r ~ ~ n C O U a a ~ z x x ~ ^ S S Z Z y S U 0 O O W O m m a 0 d Z r Q0 W F Z N W C O m 8 O O O O O O O O O O O O O O O !NU N gi 9i h O O ~ h ~ °s ~ e ~ a ~ ~ ~ ~ ~ R Na s ~ a g a $ ~ ~ ~ m . . . . » N a » M » » N Z ~ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 v V '~ N ~' '^ ~ R h M M N N M ~ ' d a O 10 H P N '~ N M N N ~,. ~ ,. ti. r~ : 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 ?`' 8 °0 8 8 8 8 R .°~. y F C R ~ N N P a p 0 N $ ~ O ~ p N m P » N « 8 G p ^ ^ O C t ry I~ O 1Py O S O S C! N N O G _ ~ R N ~ p M N ,~ N N m M N 1V ~ m ~ m N N p M N o ~ ~ P . S p, 1 0 l V . O , A I~- U '1~ v C a N N N V 1 N N M N N f 8 8 8 8 8 8 8 8 8 8 8 8 S R 8 8 ~~ ~~ N ~ N ~ N M M N ~ M m Y C Q 2 C 8 8 8 8 8 8 8 8 8 8 R 8 n 8 8 8 8 N ~ 8 8 8 M m ~ 3 ~ o ~ : 8 ~ ~ r 8 RR R $ ~ ~ m ~ « ~ ~ ~ m Z o N . n M N . N . N N ~ ~ S N M M ~ M M ^ p m p » O r aC N M M N N N N N N 0 0 Q 8 8 8 8 8 8 8 8 8 8 8. ~ $ S 8. Z u ~y h F N O n h ~ e ' '" S !1 ti 7t M R N R "' M i. Q a N M M N N N 1 1ry N M 1 » M M ~ _ C ~ C'1 p O p O p O 8 p O p O G O p O p O p O p O V n R p O p O O' S ~ O S C O p O ry O ,. O O pq 8 8 8 ~ N E O ~ S S ~ ~ S n ~ R {y. N n ~ N 1p. M N 17 N i N `~ O pN N N 1~_ ^ ~ O N M M » O h O P p P P N ~ N N N ^ Q C N M N N N N M N Q H w O } °0 88 8 8 S 8 8 8 8 8 8 0 ~ n ~ 8 U p N m ~ m O ~ N N f M M N N M M N 3 ~ Yj N O ~ S N f M m J Q C ~ O V ~ z T ~ "' R R R ~ ~ R ^ y N N !C E w` w O ~ W W Q W W W W W u] W N h h H ~ U r e i o ~ Z ~ N Z W ~ < f O ; W _ ~ W N ~ i - 8 8 8 _ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 M _ C p p 8 8 0 N O ~ l m fYV V O O g O N d ~ m O P ~^ 0 ~ M O I~ a o m O o m N o rv U E r n ~ < r- = u» ~ m O O S S O S S O S S S S S n S S m N a w w m j Q ~ 2 V_ K _ 2 8 8 8 8 8 8 8 8 8 °° R 8 ~ 8 8 8 8 .~ ~ n $ 8 8 n m C y ~°n = m ."~'. ~°°~ a ~ - 8 O °o N "' N ~y m n N ~ n N °m ! o o ,r ~ a ~ i x 5 Q~ S. ~ rv N U O ~O O O < N y ~ p N O ' N N ry' Oj N ` m p Q ~p h m O ~ M 0 C N M N M M N M N > Q 1 0 ~ 8 8 8 8 8 8 8 8 8 8 N 8 n R 8 8 ~ z °' ~ ~ r ~ n ~ ~ N T Q x » S N R N S n ? . . . N N ,~ - ~ O d " » » N ~ O ~,ri t_ t9 8 8 8 8 8 8 8 8 8 8 8 5 » 8 8 ~. , 8 m 8 8 8 ~ Z n N ~pp ~ 0 rv S O S S l0'~ ~ ~ ~ ~ O ,~ N ~ O S S S ~ p O n U C O N N N h a N N b m A O N N O N N ~ !1 ~ O M N N O ; O P ptp P 6 0 N O ~ 10 O N M N N N N N M N ^ N N M N N N N Q ~ ~: ~ A O O S S S S p O S S S ~ ' S •. - ~~ M } ~ M ~y p d m S O ~ N ~ ~ N N O N M M ~ 3 ` rv YI ~ ~ N ~ Q J a N N N N N ~ m C Q ~ ~ U '' v rv R o rv ~ m ~ n ~ p rv y ~' n n m ~ I II it W ~ 4 Q Q Q Q aa W QQ W Q W Q W Q W h N h N ~ U ~ W W W W W f E i 2 < y Z I O m r Z W y 2 Q ~ r 3 ~ m ; w y Q W W Z ~ 3 W y I O U W y Q < y I O O Z Z r i Z = U {ST w 2 Z _ a ~ Z y O O ~ Z N W Q IW- Q C E Z Z U U f O m Z ?i W 2 ~ O = y O h J 4 4 O (7 a K d U Y ~ 2 W ~ w Q 0 W Z Z Z d ¢ ~ Q N W H Z G ~ f ~ ~ w ~ y N Z y O in Z 6 O m U 2 U ~ W O m W 2 C a Q 3 i i ~ X w = a w ~ g < 5 = y ~ rc ~ ~+ v o ~ y 0 ~ ~ ~ V a W Q W G Z < ~ ~ O W ~ Q W 3 O m W H Z ~ W W W J N W U U W O Q C m Q W 6 O Z o i~ ~ ~ W r ~> y 2 O ~ J J ~ J Z N ~ J W K W = ~_ Z m S w F Z Y < ~ Q y Y Q ~ y ~ 2 ~ Q r ~ U Z ~ 2 O J W O ~ W W ~ O W W J 6 Z K < O f Z U 2 U YW1 ~j Z U Z W d' W U O y 2 y Z X f, r m ~ Z ~ 7 y G S t t < ~ Q Q W - _ ~ U ~ O Q y U W d Y d O y r ~ W WQ ~ y 1 O W J 2 ~ Y U o 6 O N 2 O .Z W <y 1/N~ C ~ C ~ < ~ rv ~ m C U ~ Z Q V Y y < m U K C C S 2 2 ~ v v 5 ~ m u a °a m v 'a m ¢ v o < c~a m y ¢ n o a i 5 ~ F ti ~ N m P p N Z ~ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 N p „ N s s ~ g N ~ o g ~ $ ~ ~ ~ ~ N a s ~. g m a N a r k ~ ~ » » a 3 S 8 " ~ » » » » 3 „ » N N g z a V1 Z O 8 88 8 8 8 8 8 8 $ 8 8 $ 8 8 8 8 g g 8 a of ~ ~ °- N g Fi ~J V M O N ~ A Q N 8 ~ S N (Ry » R N M N ~ .~ H N f -j -C ~ ~. ~ o N a O. N ~ ~ M ~C r d a » » a,. i c ~ 8 8 8 $ 8 8 8 8 8 8 8 8 8 8 8 $ 8 8 8 8 8 8$ 8 8 z ~ ~ a ~ R ~ N ~ r m m a g o R ~ fl S ~ ~ ~ ~ $ m i r ~ 8 ry w ~ ~ F ~ P O O _ n ~ , N M ~ p N N N N M p M fV ' » ° » ~ » N p C M N U E " N ~ ¢ ~' z m ~ r 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 S 8 8 8 gg N N to a ~ « » > c 8 8 8 8 8 8 8. 8 8 8 8 8. 8 $ 8 8 8 8 R' `'. $ 8 g R N M w M N M N M N ~ M N N » M M N ~ M ~ M N C N Y a 0 p IO p O p O p O p O p O p O p O p O p O, p O p O p O n p O r N p N p O N p O ~0p N p O ~ p O 8 Z ry N O O N ~ n N p N ~ O A S O N N ~ N A N a ~ ~ N ~ N ~ N N N N O N m_ a P N P ~ M O ry M Z 3 M K y N O _ M M M M M 7 = ~ ~ ~~1 p p p p O p O p O p O p O p O p O p O p O p O p O \ r p N 8 p O INI . p N p O p O p O V _ O 'n O '7' O ~ N O pP CN O O lL 8 C N N p M1 R ^ !l O N M O M1 O ~ A ~ O H ~ N ~ V C O M M n M n N ~ N m N N a! M M N p N » ~ N » N b W~ ` ~ N N ~ p N a E , '" . ~ a ~ ": r~ z ~ a s s s s a s s 8 m s, 8 s s ~ n o g ,~, $ _ JS 8 ~; 8 N Q N H y n N ~ m ~ ~ ~ ~ N N M N N M ^' N N O ~. N 3 U ` b H N N N ~" M N Q ~ a N » N » » F ~ Q I = U ~ ° e R ~ N ti 8 ~ N n 8 N a w m -: ,~ ~ ~ ~. wo '. ~ C Q ~ W LL W W W W W N N N N N U 4 ~. 4~ `S, ~ ~ m a W W ~ W W W W '. _ r Z W F J Z ° O ~ Z ~ ~ Z O w Z !• O m ¢ 3 ~ i <~ % > > ~ ~ N 4 f ~ ~ I i O u Z w Z < ~ ~ ~ JJ > m O U W ~ S m % 2 i ~ ~ ~ 8 8 8 8 88 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 p ~ Z ~ Y P N p ~ S R 8 8 O O 0 p 8 ~ N ~ IP`~ 8 N MN1 P O o . p M P N N .Np N m N M O N O N N N n N P N N O N 1 N m S y ; „ N N O Q N N N Y ~ _ m N p O O p O p O S p O p O p O p O p O p O p O 8 p O p O op 17 p O p O p O p N p O O a m U N ~ p N ~ R O ° ' N P ` p P 0 p N P ~ N M N N N m r m ~ ., m m m o .n N » N N n m .. 3. Q 7 . C .a 8 8 $ 8 8 8 8 8 8 8 8 8 8 91 8 R 8 8 8 r n 8 8 8 c ~ 8 R $ R N $ N ~ o 8 g Q p N n ~ R ~ w S S R , ° i S 8 8 ~j J • n_ ~ ~ . n m X. 7Y Y~ N ~ N n ~ m a d m_ Z P W N Y N p N Y M N Q Y I N N N N N N N M N N N » N T N O O b n ° p O O O O O O O O O O O O O O A Yf O O 0 v i O O Z ~ N N O O N ry N m N m O O° ~ N O N n N N ° 17 O n N N O M ^ O • ~ ~ 1[1 lV N N O g a N m N ~ M M N N N ~ N » O N N M N ~ N N N 7 C >~' U' °0 8 8 8 8 8 8 8 8 8 8 8 8 8 ~ ° Y1 8 8 n ~VJ ~ 8 8 °o C N ~ N N ry M N m ~D N O 8 N O m fl N O ~ P j' ~ ry y N O J m t0 17 N N m P p O N m N Oh 10 11 O M N M !1 ~ m I '1 O _ P ° ° N y N M M N M » N » ` M M M m N ° ~ p N Q ~ £ H Q N Z Y O . N S O O O O O O O h O O O O m ~ t°`M1 n 8 ~ ` `P m N e O } O N P P N ryp N r ° S m ° N O r1 N N • 17 N O N ~' N S • ~.~ ~' N N P ~n 3 V m ~ N t7 N b y N M ~ N S N M N y~~$ N O Q J a N N M N N N - ~a' M M J C Q ~ g ~• ' U ^ b ,y 10 N O O O m n ~ = N 9 ~ 0 m ~ T m IV YNI y =.,~ 0 N m ~ f' 1 C m J N w O . ,. ,` ~~ Y - ~ m QQ W Q W QQ W QQ lJ Q W Q W Q W Q W c W a W Q W Q W N H H N N J m Q W W V ' '.. } } M Z ~ Z W F w _ o ~ W < ~ < S 2 > O ~ o ; i O w V ~ yj > ~ ~ Q % m 0 y j 2 y j Z F s U < x ~ O < X m V f W Z_ 2 !- O Z u1 < H V ~ m ~ ~ V N O F W YI W W C ~ L 1 yl Z 2 V Z W W m m V' p 2 - Q ¢ W ¢ 2 ~ W O U O W H < . ~ Z_ W F V Z ~ Z ` • LL > g ~ 3 3 o z < O ~ ¢ V w Z_ Z 6 = V ~- W Z ~ C ~ QQ u P z a ¢ ^¢ z F ¢ uwi Z ~ ~ ¢ f a w ~ O < ¢ ~ ff YY o¢ O O > 2 r j ° f K W ¢ O . W ^ W W ~ 0 y j F p j > 'u ~ y Q l V' V W V y U 2 U ¢ ~ m m < ¢ < J > W '> Z Z Z W Z ~ W W ~ ~ < ~ ^ < W N ~ W ~ LL1 zi Q J C 1- H 0 ; U_ d 6 w ~ X X ^j W W "~ 3w w > ¢ 3 ~ K > o C a w Z W t ° 3w _ v ; w 3 O Z z Z Z w Z w 2 x ¢ z O ^ Z N 2 V O > N „ V 2 w Z > ¢ o ¢ W ^ w U z J ^ w z z w 2 ~ 0 0 0 u`~" > w ~>¢ m ^ z < ¢ a ~ f m z zo F F F O O ^ Ur w W < W W y1 Z f f W W ~ <k W ~ ~ 2 Z~ N ~ rm W r N ~ 2 Z ~ O Z O m R G Q < C m p 2 2 VJ Z m Z N J Z Q x V $ x U J Yl ~ O W J < C] Z O Z ^N Z Z N Z N Z % w F H 'n W F ^2 2 y p ~ J W ¢ < W ¢ y Wj 1"1 Z < d ~ ^ 2 m ^ 2 ^ Z ^N Z 2 Q Q _ Q _ _ ~ ^ ¢ y W < ~ F j $ V H r < z < < < ~ O 2 O < ~ ~ N U U ~ r 2 Z Z Z ¢ ~~ ¢ Z ¢ U r w 2 2 m ¢ ¢ N ¢ ¢ ¢ LL u LL O ~ V ¢ 6 V ¢ V ¢ m U u< m ¢ U O < ^< m U N 6 LL¢ u u u 6 E Z • m ° o o n N • n • 8 88 8 8 °o 3 ~ - 8 n 8 8 8 8 8 8 8 N k' 8 8 ^< n C N O. O O m ~ p O O ~ j ~.1 . N P O O n O ~ ~ O O 8 N 1 S O pO O b N ~ J O ~p P q : 0 O, N . O ~ e O O , ~ t': 8 « w '' ~ ~ ° $ m° m o Z E ~ ' w N N ~ . w < .r ., 'r r r N fn :F3 s~ ~ Z 2 O ° S O S 8 Y O ~ O p p N O O ~:~~ o b 7 O V J. N O ~ N ~ „ N N N ~ M S p j.. ° Q a N 3 f ' ~ 8 ~` ~ _ C ~ ~ Y C i ,4 ~ _ - : ~f .L ~ °° 8 °o R 8 8 ~. '- 8 S 8 8 8 8 8 8 8 8 '•' °0 8 °o n R ' 8 Z j Q o n o w m n ~ t~ a ' ' ~ g. r~i R v~ w 1 Q ZS o ~ 8 " o ^ o . ~ `Y O O N N N O ~ ~ ' r p !~ ~ p N N r N N n 0p ( ~{ ~ ~ .. m ~ . n n ~ ,^ V aG N i N N N ~ N t [. N N N » 5 N _ ,y .C m ~ O O p O O R S ~~ J p O 8 p O p O p O p O R p O p 8 ~~ ~t p O O V n ° N p O a N 4 N ~ N M N 8 N a " ' ~ , °° 8 ° ~ 8 8 8 ~ r .°, 8 3 ,°~ °N 8 8 8 ~ is 8 5i 8 n m U ~ O P h ° h ' •• p n b ~ q S `~ 8 O E N . p O. ~ ` ~. P N fS N N O . ~ N O ~ N lV N Y1 N . R ~ O {~ P N N O O O n N ~yD b n ONi Q Q Y' N Yj`, N ~ N N N 3 1 ° 8 8 R 8 & R ~ X 8 8 =y- = a N ° ° r N N M N N N v 4.. ~ N O i ' ~ C ry N X 1: O S , S S p O p O O .n f C I O p a ° ~p O N O m i n N O 8 P r E R N op ~ I-- O m 1p0 pO N ~ ~ U O ' h p O. ~ ' O IV O + P 01 W N 0 lV P ~ H O ~ O p' '' p a E N N N N I~ ~ b C C Q $ N N H N N W ~ M Z i , ~ } `D 8 ~ (NV p O (~ Y p 9 p O A p O ~ N p O p 8 m -L~ . 0 Q U ` y N N ~ ~ r E¢ k ~•" m N N M » ~ N N ~ ' ~_ a y N O .~ Q ~ ~1 } M ~ U T P p Ct C Y e n ~ N Yl ~ 17 ~ N ~ ~ n O 10 ~ik. ~ > 8 r ~ C , E ~ ," ). gip' ', G, ~ ~ iv /1 N N W !- to N fA N ' ff ~ 41 N W H J :V ' 2 v ~+ C 1 ~ W w ~ N H y ~ W F 2 Z W W p W J p ~ d ^ ~ y j N ~ ~O p i F V m ~j N [^ O W y AC f7 Z ~ G J N > Z ~ V O W y = Z V o ~ W ~ u F ~ Z ,y V < W W « N q 2 C % = Z y 6 Z C O W ~ ~ ~ 1- y h W ~ ~ ; Y- y ~ F ~ _ ~ Z ~ ~ C W 0 H W ~ ~ q m_ ~ (t ~ °0 8 8 8 8 8 8 8 8 8 $ 8 8 8 8 8 8 8 8 8 8 _ ~ m S _ o m R ~ [ E ,ri ~ 8. s :. o S ~ ~ - 0 8 ~. 0 8 s H m o O N p . o ~ p ~ ~ r~ pp - ry N E ~ N N h ,! N „ N Q ~ » Cf~^ Z m O O n p O S 8 p O p O p O p O n p O ~ R• p O O d O n - o 0 J u ~ r r 8 D_ M M r > _ c : q ~ e K ~ . : $ q Y - ~ O O YOi O p O P ~ N p O p N YOi Y01 p O p O O Or O N n O .T ~ O b O O b .!~ ry q O ry C ~ ' N N M [' N N . I+ N Q O p p p p p p Z ~ ~ o o f ~ A w =' A R g 9 '-. a S a N N N M1 ~ f ~' » c ~ ~ P O ~p o N 0 ~ 4~ ry N m 8 (V „ y~ y < o m N o N N 0. 8 ~V- 0 m .o O o O `8 ~ P O U O N N N ~ i ~ N q N N P S n C b m E ~' .. N w N i O ~ 8 8 n 8 uu ' ~ ~ 8 8 8 h 8 8 ~ `w" m ? m O ~ p N M i0 p A- ~ P N !1 ~ M N [D ~ ~ X" H YI $ N pCCC a J ~ r 7 ~ V 0 T 2 m 4 Y j m V o O io 'a 46 ~• O #. >, f$ ,` ,3 E m ~ O , S_ y Y. ~ U ~ X i UJ V~ V. N w Y ~] N m N N N N LLI 9 -kk Z N -' 7 iwtr FI ~. :1 k' ~ fi (s O ~ ~ y ~ N w r w W O W O C U~ ~O W ~ U Z W ~ V U W ("~ 0 0 U my N m 2 W N ¢ J y Z U y Z 2 2 W ~ 2 Z JO J W W y O N % U. U LL ~ O W ~ ZO ~ ¢ W 2 ~¢ 1 Z ¢ y j r ; Z ~ ~ V F O N W O m W ~ c w N " ¢ "'~ O w w < m z ¢ O U ~ W Z 2 ~1 I ¢ R ` N a ¢ N m W a d W U r r ~ ~ i ~j W r O C Z 2 f ¢ a17 d j r Q ~ W W ~ p W N LL Z O Z fU/1 ¢ W Z w I a W F O a r0 T a e ~ a 4 a r LL V a W y O w w d ~ < Z Z d W W W a W W ¢ r O W r a ~ Z U U U _ W ~ < ¢ Z a W N ¢ U U O z Z ¢ O Y m 3 a g 5 z c ' < ul m Z w a ~ a z i 5 5 r ~' ` ° ~ z P a LLi W N < ¢ S v i a Q Z O a W W N < ~ V a W F o O ¢ ¢ N W 6 m 3 ~ Z a ¢ ¢ W z ¢ ~ W W ~ U W Y i < G a O ? ° V' ~ a a ~ z i ~ i'~ ~ i p a i a ~ m m ~ z : n G r _ m zz a o W z " ¢ a ° s q z c 3 ~ o ~' Fk i a act ~ o ~ a S ~f ~ - ~ ~ i >u u 2S ( F F ~ > O > Z - 2 N t N ~ -i N m O Z O- Z J w 6 ~ r ~ ~ ~ » 2 << 2 N O O O w ¢ r W Z Z a S Z ¢ ~ f O O ¢ m Z m W W ¢ Z Q W y ~ wo w ~ ~ ~ O O ~ W Wo W O g ~ r ~ W m d y O VI W N O 6 W <~ O Q f h U ¢ ¢ O Vl w UI LL O W p p N W ~ Q J m m Q Q a W y U' a Y J ~ < LL 4 ~ a a r a 3 Z ~ a ~ N N Z N N J U 2 Z y) w ¢ a Yj Z jA w 7 ¢ ~ < 0 n w 6 6 < N I ~ m O Z N ' W y) N O r r r 2 r 2 V W~u N O 3 r r c1 J Q f m ¢ ¢ ¢ a Ul ( ¢ Z O 2 ¢ ~ 7 W w ~ m ~ ¢ < ~ f - O Z a 7 W N ~ 2 ) W ¢ J » a a a a J I- LLh ~ w J ~. v v ua m ¢ w n n r 3 W r O r o ..¢ a o c a m Z 8 8 8 8 8 8 S 8 8 S 8 8 8 8 SS `~ R 8 8 8 S 8 8 ~ ~ ° ' 5~~ 5 ~ Q p g M p p x R n 8 5 Q~ b 8 r $ g g 3 n g g i 9 8 N j , . 7i E _ . . . ci E .; .: 3 ~ :, w .: N n z c N vi z O O O 8 O O O O O O O O O O O r 1NV O O O O O Q1 U p O ~O P p ~O ~ ~ p P n 1Ry » N M M 1y M f I` ~ ~ IV Y~ ~ ~ p fN ~ ry N Q a N N M N N N ~ ~ M » ~ M _ C 7 4- "uu 8 8 S S 8 S 8g g g g g g g g g .. L 8 S g m S o 8 p~ ^ ~ p m ~ P 8 8 N [N`I pO ~V ~ N ~' p O Z ~ N V N M P M N M O P N N . M N N O N I~ p N A » , N ~ . H N N U E a N M N N (7 2 m ~ 8 8 8 8 8 8 8 8 8 8 8 R 8 8- S R 8 m 8 8 8 p ~j ~ ° m. P ~ ~_ ~i ~ w o r n _ N N R „ N w N N m ~ P w g N N d r w ~+ `~ w N ~ r > Q C ~ K 8 8 8 8 8 8 8 8 R 8 ~ 8 8 8 S 8 8 3 8 8 8 O O r O N O f ~p1f O N 8 8 N N ~ R pry ry p O 8 app - A ~ O O N 0 pp i O 0 O ~ O N Z O N N l N 1V M C I ~ O ° p0 M N N N N IY N M ~ i pO nO N P n ^ ^N N « ~ N E a „ „ N N r O O Q 3 ° 8 8 8 8 8 8 8 8 A 8 8 ~ S 8 8 S 8 8 Z U 1°V N O ^ O O 8 C°l N m ^ N M N N ~ 1') ° ~ oN R C b b t°b ~ a N 1 ~1 N M N » M N N M ~ M N 0 N ~ N N Q _ M N N N ~ C U' 8 8 S 8 8 8 8 8 8S t n 9. 8 8 8 °r 8 8 8 8 °o o° Z N h ~p r m ~p ON Np O O N 8 IG N N O h p A {7 .N- O N N A CI C 1i vl ~ lV ~ P ~ m (O ~ ° O ^ M r J Q N N M N M » M N ~ M M O ~ N N Q E N M N N ~. Q f _ O O O n O O O O 10 ~ N ^ O f M 8O O O O O T V O N O a O g ~ N N ~ N N n m ~ ^ 3 ~ N M ~ N N N . N N Q d N M N N N JQ ~ U ~ ~ C°rv °n ~i ° ~ R ~ N r n P n ° , m E m w Q ~ Q Ll Q W C W Q W Q W Q W Q W Q W N VI N N W U J ~ a Jl Q W < W a YI U Z ° m c7 Z W z Z ~O W ~ > ~ U ~ J W ~ ~ ? b 2 Z W _ ~ ~ " b V ~ > W n T O V ~ ~ ~ ~ F - ~ ~ N y Z ~ F F ~ U ~ i~ s a s o s s s s s s s s s s s ~ 8 a s m o s o i ~ :~ ~ ~ R h ~ ~ ~ r ~ N ~ N $ 8 ~ ' ~ ~ ~ ~ m ~ 8 O J O N N o M ry N N y ~ ~ .p h ip » f N ~ P O H C N i Q M Z_ y m ~~ O O p O p O p O O p O O p O O p O p O A p O p O N ~O(1 p O 0 S p O O a O ~ ~ ~ N' ~ 8 N N H N N N N ~ } M ~ ~ m 8 w a` N V W N O ~ N N N N - N N „ N NN 1 Q C ~ ~ 8 p O O O 8 G O G O O O O Sf 8 N 8 8 p p !~ ~ O O C p O p O p O ~ O ~ O Ml O A O N O h ~ 8 ~G N rNp O O N r(py N N N O O O O pO O ~ O and Y1 r O 0 O Oa O N U O N y ~ rp N ~ M p m D N _ E N N N II N ~ N M P •A N N N N N a 0 0 3 8 8 8 8 8 8 8 8 "' 8 ~ 8 8 8 8 8 s 8 8 8 W U O N O O N O S N N O N A N O N N O N" ~ N Ip e N h PO O O O d N ~ N N N ~~ ~ N ~ C U' 8 8 8 8 8 8 8 8 8 . ° 9, 8 8 ° m 8 8 8 °o °o °o Z C h N m W N S 1 N 8 I G N N p O n N '1 O N N O ~ ~ h O P N O S O n J » N. N N N p N M ` N N N M MM N P N N Y f0, N O, N Q E N N Q N ~ _ O O „ O O n O O O O •O ~ N A O f ~ S O O O O i u ~O ~ ~ iD A P ~ N JI O oYt YI N fN N • N N N O N ~- N (V M N N r) b m I N N Q _ N H J Q C ~ U ~ T m ~ N N N O JNI O S O N O ~ N N „ O N W O N E m J w~ ~ ¢ W Q W Q W Q W Q W Q W Q W Q W N N N N ~ U ~ Q W a W a W Q W U W O LL O m _ Q I N Z p d' j J 3 2 y~ y F F J ~O O J ~ W C ¢ p Z Q _ W W . O Z O Q ; W ~ Z y U b > ~a ~ x I v Z W y y Z ¢ X U LL W LL~ z N U Z ~ w Z Z 2 g p Q ~ y W G Z Q U6 Uw Z U o '+¢+ o ~ F ~ a 3 ~ ~zy f ~~ W J W __ O U U Z I W 2 y r F y ~ ~ ~ U Z~ K V1 p ¢ ~ O U ~ ~ U 1 2 Z < > ~ ~ y W _ W W O U O Z J p Z J Z Q ~ w U Z Z Z w ~ W `U S 2 y ~ ~ F ¢ y O O p U P I ~~ ~ W ~ W w w w ~ i ~ $ z e z + ~ O i x ¢ O O ~ y Q S S ~L w Q 5 ~ Q .. = F 'U F ~ ` ~ O N W nr a W W y N Z J y ~ ~ w w 0 U C w `.• ¢ p O ~ ¢ p < W ¢ S W O O Z O 2 2 x 0 0 ~ Q <> ¢ w O ~ z W ~ z> a " i a > o > ~ z m~ a o ~ u? a b ~ ¢ o ~ rc i ~ c ~ Z Z~ y F Fy ~' ~ j 2 QV 17 ¢ U W< QW W < Q' Q~ U W Zen O yW~ y yw W N W O W ~ ppZ 2 m ¢ S N f y ~ W yp Z p y Z NZ ZQ yN 2 o ~ UF 5 ti U O W O ~ 3p p 6 C . m p 6 x W r.n W m O Z p > ~ w ~ W O ¢ W V ? < n ~ O~ O O_6 p2 3 Z W p~ p aN O U y ~ D y y y~ ~ ~ I y ZO o 2 20 Zm Z W G ¢ y 2 2 3 W W H S N 2 W y 2 U 2 W U W U J Z r 4J Z Z U Q W Y y N < ¢ U Z ¢ U p N ~ F F F Z .~ Z n y Z 2 y C w 2 ¢ Z '¢ ~ O j w J ¢ N ¢ O = O m ~ 6 7 << 6 J ¢ f 70 P ]w • po O O v a m u w Q m ¢ U p c O< m U U y n n W< m w V w 0 W x U U ~ '~ Z -a m a ° ^' N ~ v a r m a d L_ C v U Z O N Q Z ~ W _ H ~' x ~ Q W ~ LL 2W~ D plV W d~ N ~ g~WOo m Z Z m U ¢ ~ Q~ CLU Z LLi~ _0 ¢ Q ~ m < 2„ a pZM >w~ H ~a x U w 8 8 8 8 8 8 8 8 8 8 8 8 * R 8 8 8 8 8 N ~ ~ S ~ ~ ~ ~ ~ ~ ~ ~ 8 8 8 ~ ~ S ~ . b e M N M _ ~ ~ N ~ N N ~ . N N ~ p M Z Q ~ N M N '~' V/ Z ~~ n v 8 8 8 8 8 8 88 8 8 9i o 8 8 8 8 i a S ~ ~ m ° i ~ g » ~ - ~ A 8 m ~ o a N N y~ g N N N N Q' ~. p ~! O p O p O p O p O p O p O p O p O p O p O p O '~ p O p O p O p O p O p O Z ~ ~ S b ~p p I~ 0 p p O N 8 N ~ 8 P p O ~ 8 r ry 1p p V ~ M N N ~ O p N E ~ ~ N N ~ . , r » r N N ~p N ° » M ~ p N t z m ~ 1 R 8 S 8 8 8 8 8 8 8 8 , 8 ~ 8 8 8 8 a P ~ 1 W~' M N N a .4 N r N \. M q N M N Fj M VI N N M N 'i' ~ "' N n 10 R N O M RRC !, G~ M M N H '/; \ p O p O p O p O p O p O p O p O A p O $~ ~( ~ p O O p O p O p O O ~ N y O O ~ p OI p N o ^ p N p N S pp ~ 5 iH O ~~~ p oN 8 O v J N O ~' N 1p 1~ m i ,~ Q g~ ~ / ~ N . N N N 0 . C :.44. 3 P b p p p O p O G O p O O O p O p O h p O ff - v N o O 6 O ~~ S + R ~ •{'~.. M N >O O a Y N ~ ~ N N M N N . 0 7 r ~ M N }t N N M M ~ : cv ~ 8 8 8 8 8 8 8 8 8 8 8 °i 8 8 8 8 8 _Z f J • N N N ~ O m0 N P A N O ~ O N ~ pN 0 P p N ~ ~' O J~ ~ O n O O 0 N p n ~ N p p \ N N A O, N Q E ~ N M p p N M M M O i ~ ~ M N Q N N N Z O Y pS ~ el O O O O O 6 O O O » ~ O O O O N N ~ N w N U y L _ 33 d T N y p O \ O O N N P R O \ r 8 p J w d ~ ~fi f j iS~ << W w <Q W rtQ W 2 W c W c¢ W N U r u m w << W c< w ~`; £ :9 W O a N ~ r r W O Z IA 1 2 O w ~ N J O p Z 7 O y w i W W d J < = f j V za ~Q oo w s W ~ w > Z~ Z~ Z O ~ ~ > O W FV FV Fm 2 L° a ~ U N ~ '- ~ ~ Z Z Z 2~ W Z F ~ y~ p Z J S 1 Zp ~ 'j ~ 2 6 W R S ~~ T m U V Z 0 Q Z cw F ~' x pwo LL ~ ~ r Z N OI U y m gmZo ~ U Q F Qi-CLU rzww oSQo mQ3a LL w ~ oZ~ >w~ U Q 2 U Q QI G> a) N J Q y m 0 m ° I ;~ ~ ¢ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Z ~ ~ m ° 0 O •Nfl N ~ O O m O h lOa JI ~ E ~ M M „ N M M N ~ M N ~ ~ r 0 ••1 M O M N Q N m YOi p O O p O p O p O p O p O p O p O p O p O ~ p O O O O a U u S~. M ~ t ° m JI N ~ p N 8 Jf N ~~ ~ N N ~ 1 N N ~ ' M M ~ D N N } ~ E:¢ 8 8 8 8 8 8 8 8 n 8 +~ 8 °o o° 8 °o °o _ ^ N_ n ~ O op N ~ N A ~ p p N app Yf fop n m n N 8 ~ 8 ° ~O t U O N 0 ' O _ Z E W n N N M ° S N N ~ » ~ » O ~ ~p M N ~ ~ ¢ » o O °u .°n 8 8 88 8 8 88 8 ~ 8 ~ ~ •°,. a °0 8 °o °o m ~ N `~ N M (t ~ » N p b O a N N ~ N M N V N » N C ~~ U• yd~s : p •O C O p O p O p O p O p O p O p O p O p O i0 ,- N O p O p O O S Z ~ s lj.. » 1NV m 0 N n O ~ O N ~ pN ° ~ O ° r O ~ „ O ~ ° h N ° w ~ N N P N N N 0 N ~ p M M Ip M M ( V N - qm » N O N ~L M N N N Q ~ ~ z 0 S R 8 8 8 8 8 8 8 S 8 ~ ~ ~ 8 8 8 8 ~ a 3 U ` ° » 0 ~ A ry N S P N N N N M' nV r » N ° ° Y• - n N gyp PI Q J a - ~~. M ~ N ~ ( t y . N . N N Q ~ ~ ti' [ y I~ u d T y'~ ~ ~ Ot 0 O Y O O N P ~ O ~U ~ 00 O O h 1O ~ :I ~ N ~{. W ~ ~ ~~, ~ ~ ~ LL W W W W W 41 W h U J m W W W W . .e ^ 2 N d ° Z H 2 F W Z N O O Z W a ~ = N ~ ^ Z ~ O d~ 1 ~ W a Q b f j ~, Fa } Fp ~O W G W > O W ! 00 V O~ U Z Om 2 f/1 u=~ ~ ~ Z = W O 2 V O F W j F W J r W O Z ~ « F W h y ~ U 2 O O Q 2 20 ZO =F O $ Z a ~ a Y y W a W ~ G ~ W 1 Y q ~ ~ ~ m W _Z 2 C H a S ~ U W U W U 2 N ; _ m W N ~ ~ Z UU VU UO % W O h ~ U Z H a K C a W f W LL O O 6' Z ^ R= C` V T. W ~ F a ~ ~ W y Z y ~ Z H H _V F W U 2 Ny wa y K 2 r W W ~ G w ~ ( W « ~ f ~ V ~ W ° y LL ~ K ~ 3 3 O N Q> tt S V W J r W (~ J r W ~° ~ j w V f D W < O > ^ Y F :o m C uu a w = =6 =6 =o }N h = e 3 ~ r wa Z Z ~~3 Z O O Z «^ 2 0 Z V ~ a ~ ~ ^ ~ W ~ R 3 N y W U Z U UZ U2 U? S W Z Q 2 ~ « 2 V U a 2 W Z W 2^ ~ O ' V a W W Z W W W J m> > ~ ~ 0W ~m aS V 2 a 0 a ~ U 22 J O Z y, 22 Z Z ~n i J6 a o ~ ~ W ~r ~Ur Z 6 m Z LL ~ ~ ~O w O w O w ~ y w W y W W U N $ y• ~ Z p 2 R ~ f f f F ^ Z m O o ^ ~~ ^ o Z O ?% O ?% h ~~ C ~ f J a ~ ~ 2 O Z Z N 2 NI Z V N~ Z a a a V a W O i s ~ O i o ° ~ O• T° O 2° ^ U Z Q ~ W C Z < a <V< ^6 Z ^ O? ON N y m a n a ip j a0 aV a~~ 2 F Y ~ J W m F <Z 2 a 2 ~ a 2 2 a Z 2 ~ K Q Q 2 C? T? CZW ~JS Z G U O m ~ 2 Z 2 Z a LLa 6l LLa m OU LLZ LLZ LL~^ V ~ j ' ' V U ~! C LLK LL a a S U Yl Z N ° n ° O N N August 19. 1996 Robert S. Kosoy, P.E. City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Re: City of Atlantic Beach Beach Avenue Water and Sewer Extensions Recommendation of Bid Award G8J File No. 88276.01 Dear Mr. Kosoy: GEE 6 JENSON Engn~¢¢rs~NChneGls~Plannels. InC 9452 PhdbpS H,ghway. Sune Jacksonvme. Fbrga 32256 Telephone (904)292-9097 FaM (904)292-4206 Four (4) bids were received at 4:00 p.m. on Thursday, August 8, 1996, by the City of Atlantic Beach for the construction of the above-referenced project, at which time they were publicly opened and read aloud. All bids have been checked, verified and evaluated for conformance with the criteria set forth in the bidding documents, and the intent of the plans and specifications. We have enclosed three (3) copies of our certified tabulation for your files, along with a floppy disk copy of the tabulation. Callaway Contracting, Inc. submitted a Total Bid of $749,172.77 for Parts 1, 2, 4, and 6; the Flag Person: Landscape Restoration Allowance; and 10% Contingency. Callaway Contracting, Inc. was among those bidders prequalified by the City for this project, and they have performed similar work successfully in the past. We therefore recommend that the Beach Avenue Water and Sewer EMensions project be awarded to Callaway Contracting, Inc., 9550 Regency Square Boulevard #711, Jacksonville, Florida 32225, (904) 727-6765, for the amount of $749,172.77. Should have any questions or require further information, please contact our office. Yours truly, Michael P. Kane, P.E. Project Engineer Enclosures CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: BEACH AVENUE WATER & SEWER EXTENSIONS SUBMITTED BY: Robert S. Kosoy/Director of Public Works ~'~~/ DATE: August 21, 1995 BACKGROUti~D: On Thwsday, August 8, 1996, bids were opened on the project listed above. Fow bids were received for this project and a six page bid tabulation was prepared and certified by the Design Engineer, Mr. Michael Kane, P.E., from Gee & Jenson. This project is part of the Consent Agreement dated March 14, 1996 from the Florida Department of Environmental Protection requiring that the Beach Avenue Wattt and Sewer Extensions be completed by July 1, 1997. The budgeted amount for this project in the Capital Improvement Program is S 868,773. The lowest bid from the fow prequalified contractors was 5749,172.77. RECOMMENDATION: Award bid to Callaway Contracting, Inc. is the amount of 5749,172.77. ATTACHMENTS: Letter from Michael Kane, P.E., Gee dt Jenson dated 8/19%96 Hid Tabulation - coca n REVIEWED BY CITY AGENDA ITEM NO: ~ C VEGETATION § 23-25 (fl The board shall hold public meetings twice monthly, or at other times established by the board, to review applications and to discuss issues and projects relevant to its responsi- bilities. (g) Tire board shall review, approve or deny requests for tree removal as called for in section 23-17 and ma}• require mitigation of trees removed. In determining mitigation requirements, the board shall consider the following: (1) The existing tree canopy of the lot. (2) The tree canopy o(the adjoining lots. (3) The topography of the lot. (4) The efforts of the applicant to minimize the loss of trees, through the size and design of the structure. (5) The cumulative effects of the tree loss. (6) Tree removals will be consistent with the intent of this article and will not be detrimental to the public welfare. (h) The board shall authorize or deny review, approve or deny requests for exceptions as called for in section 23-25. The board shall disseminate news and information to the public regarding the protection, maintenance, removal and planting of trees. The board shall prepare a list of trees suitable for planting street rights-of--way, parks, and other public places and certain private property as may be needed. (Ord. No. 95-95-64, § 1, 2-12-96) Secs. 23-20, 23-21. Reserved. Sec. 23-22. Inspections. The city shall have the authority to perform inspections of the subject property during development for the purpose of ensuring compliance with this article. The applicant must pass inspections before further work is performed on the project. (Ord. No. 95-95-64, § 1, 2-12-96) Secs. 23-23, 23-24. Reserved. Sec. 23-25. Exceptions. i ~ Requests for modification of the standards of this article shall be made to the tree conservation board. Upon receipt of such a request, the board shall thoroughly consider its merit and render a decision within thirty 1301 days. The request shall clearly and in detail state what modification or exception is being sought and the reasons such a request is warranted. The board may grant, modify or deny the request based on protection of the public's interest, preservation oC the intent of this article, or possible unreasonable or unnecessar_c hardship invoked in [he case. (Ord. No. 95-9:i-64, : 1, 2-11-9fi Supt' No_ 17 13(il City of Atlantic Beach Page 3 July 11, 1996 SAN DAR INDUSTRIES, INC. We have been working on this project since November of 1995, and based our budget on information available before passage of the new tree mitigation code. The new tree mitigation code enacted in February 1996 has severely impacted the cost of developing the property. The additional cost that can be attributed to this hardship is estimated at a conservative figure of $30,000 excluding man hours to prepare this project, redevelopment of the project to comply with the intent of the code and cost related to contracting the formulation of a site plant to conform to the new code. Our proposal is also founded on good and fair business principles. We hope the Board recognizes our earnest effort to satisfy the intent of the new Code and the hardship we will bear in doing so, and in turn will grant us the permit we have requested based on a 16" mitigation threshold fcr unprotected species. Sincerely, ~ „art ~~Piv>o, Edward R. Dever Controller City of Atlantic Beach Page 2 July 11, 1996 BANDAR INDUSTRIES, INC. We selected the species and size of the trees listed above for replacing the non-Oak species for several reasons. We do not consider planting a tremendous number of small trees to be an effective solution for replacing canopy. Although our land use plan would permit planting smaller trees, they would be so close together as to present a hedge effect rather than the pleasing vision of mature trees. Also, crowding smaller trees to fit now does little fcr their health when they mature. This last point was also a major factor in our decision to approach you with a 16" threshold plan -the land use will not support 94 trees of the size we propose to plant without looking contrived and unnatural. Total Cost of Replacement Trees 10" (to Code) 16" (proposed) Laurel Oak 13 @ $400 $ 5,200 13 @ $400 $ 5,200 River Birch 48 @ $630 $30,240 28 @ $630 $17,640 Wax Myrtle 46 @ $140 $ 6,440 26 @ $140 $ 3,640 Total Cost 542.080 $26,480 As required, we are replacing Laurel Oak per code. This table shows that we will suffer a hardship in the above project budget of 515.600, if held to the 10" mitigation rule. A request was made by the board at the last meeting to spare pine and palm trees adjacent Levy Road at the entrance to the proposed storage yard. Considerable consideraficn was given to this request. however, with the Standard General Environmental P.esource Permit valid for only 5 years and the uncertainty regarding the consequences of code, ordinances and law changes that may effect this permit, we must proceed with clearing and filling this segment of the property, commercially valued at 515,000, at ih~s time We trust that this document accurately portrays the hardships to be suffered if the Board requires our adherence to the new Code's 10" mitigation threshold. As a paper industry business, we at BANDAR INDUSTRIES, INC. are acutely affected by and sensitive to the issue of deforestation and destruction of habitat. °All trees to remain mus} [+e e minimum c! 5 tt. trorn th tree. Dar•i'aded cl site eahn8 andmusf 6e irstall o Br~~ q~ !!!lii!~~ July 11, 1996 ~LD~Sesol;onstructioa•Dlaceo SAN DAR City of Atlantic Beach TFe emov Ap Noted INDUSTRIES, INC. Tree Preservation Board 800 Seminole Road - / ~?~ Atlantic Beach, FL 32233 Dear Board Members: C~~6_(6l~' ~b~^'~' ~~~( W~~.. ~ Thank you very much for your kind attention duri7Sg our presentation at the last .s~e+ssi~on~~ As requested, we have prepared this statement defining the nature of the hardship we will suffer if required to adhere to the Code's 10" DBH limit for calculating mitigation. Total Inches Removed (and recorded for calculations) 10" (to code) 16" (proposed) Pine (Slash) 1,520" 795" Magnolia 18" 18" Cedar 100" 100" Palm (Cabbage) 41" 41" Chinaberry 22" 22" Total Inches 1,701" 976" 50% x .50 x .50 Total Inches Replaced 850" 488" This indicates a hardship in mitigation requiring planting of 850" DBH. We would like your approval for a replacement plan calling for 488" DBH. Replacement Trees 10" (to Code) 16" (proposed) Species DBH QTY/Credit Inches QTY/Credit Inches River Birch 12" 48 576" 28 336" Wax Myrtle 6" 46 276" 26 156" Total Replacement Credits 94 852" 54 492" P.O. Box 330106 Atlantic Beach, FL 32233-0106 U.S.A. `(904) 246-4304 ~ (904) 246-2299 • Telex 56321 1545 Main Street Atlantic Beach, FL 32233 U.S.A. ... a...__.~w...~.,.,.,~,.,,.v__~~.. _.~. w._.,. s_... .. ~. ~. Rich Bell brought up that if the proposed location for boat storage was moved elsewhere on the property, a considerable number of trees would not be removed, thus reducing the ob- ligation of the applicant for replacement trees. In addition, a portion of this area is wetlands requiring state permits. It was suggested, and agreed to by the applicant, that the plans would be resubmitted at the next regular meeting, at which time the calculations for all trees required by ordi- nance would be furnished. if the applicant still feels that relief should be considered for the replacement tree require- ments, a letter outlining the hardship and/or reason(s) for requesting relief can be presented to the Board for consid- eration at the meeting. George Worley advised the status of the tree planting at Sa- turiba. The City attorney and the attorney representing Tif- fany by the Sea worked out an agreement calling for Tiffany to replace the 5 dead oak trees with the stipulation that the maintenance of the trees would be the responsibility of the City. As a result, the incident will not be heard by the Code Enforcement Board at the July 2 meeting. George will obtain a copy of the Stipulation of Agreement. Hope reported that she had spoken with Jim Jarboe on the sub- ject of tree removal permit enforcement and he did not think that a separate fee should be accessed for a permit to offset inspection costs. He will further discuss enforcement and in- spections with Don Ford. Hope will follow-up. Mae .Jones made a motion to approve the minutes of the last meeting, as read. The motion was seconded by Judy Jacobson and passed unanimously. There was no further business and the meeting was adjourned at 9:35 PM. ~IZI 1,11 Z ~~~_ Richard Beaver Secretary - 3 - After describing the landscaping design, Mr. King explained the tree mitigation planned for the proposed tree removal in Phase I of the project. A total of 148" DBH of oaks 112 trees) are to be removed; as mitigation, a total of 65" DBH will be replanted with oaks 113 trees) and 2 other oaks, each with a 6" DBH, will be pre- served on site. The total mitigation is 77" DBH of oaks. Additionally, Mr. king proposed removal of 976" DBH of other trees, 90 % of which he estimated as pines. The applicant's plan includes only those pines with a DBH of over 15". As mitigation, the proposal includes replacement of 28 River Birch trees, each with a 12" DBH, for a total of 336" DBH. Also, 156" DBH of wax myrtles will be replanted on site. The total replacement, not including the oaks described above, will be 492" DBH. Mae Jones asked about the watering source for the river birch trees, advising that in checking with the Urban Forester, she was told they require a great deal of water. Mr. King stated that a watering source would be available either by sprinkler or by watering bibs. Rich Bell questioned the removal of the trees in the southeast cornett of the property since there did not appear to be any proposed construction planned for that area. The applicant advised that a portion of this sec- tion was to be filled in and utilized for boat storage. Both Judy Jacobson and Hope Van Nortwick questioned whether any trees were proposed f'or removal in anticipation of future construction. Mr. King verified that only those trees neces- sary for Phase I expansion were included on the plans. Hope Van Nortwick, as well as other Board members, expressed appreciation for the efforts taken by the applicant in the design and presentation of their plan, including the marking of the trees on site. Judy Jacobson asked if figures were available which would include al] of the. pines wish a 10" DBH or greater, as re- quired h} the ordinance for commercial/industrial property. She was told that there would be almost twice as many DBH inches as calculated in their proposal. Discussion followed by the Board as to Lhe setting of a precedent if the appli- cation was approved in its present. form, deviating from or- dinance requirements. Mr. King stressed that the replacement trees li. e. river birch) proposed would enhance the property and that a financial burden would be placed upon the appli- plicant if no relief was given for ordinance replacement re- quirements. He also stated that he felt that the intent of the ordinance was met with the proposed replanting plan. - 2 - TREE CONSERVATION BOARD Minutes of July 1, 1996 The Board held its regular meeting on Monday, July 1, in the City Commission Chambers. Present were: Hope Van Nortwick, Chairman Mae Jones Judv Jacobson Rick Bell Staff: George Worley, Designee Carl Walker, Coordinator The meeting was called to order by Chairman Hope Van Nortwick at 7:35 PM. The first item of business was review of the tree removal ap- plication for property described as Lot p 4, Block N 4, A.B. Parkway. Peggy Cornelius, contractor, was present. There was discussion regarding the oak tree clusters proposed for re- moval and it was agreed by the Board and Ms. Cornelius that the oaks were multi-trunked and must be measured accordingly. It was calculated that a total of 81" DBH of oaks were to be removed. The proposal called for several palm trees, on site, to be used as mitigation for the oaks proposed for removal. Hope explained that the ordinance specifically requires that only oak trees may be used for mitigation for oaks to be removed. The homeowner, warren Mack, stated that he was allergic to oaks and could not consider replanting them on the lot. He and Ms. Cornelius suggested that other hardwood trees could be substituted for oaks, under the circumstances. The Board explained the reyuirement for replacement of oaks only by oaks and the reason for this stipulation. Ric}: Bel] made a motion to allow removal of the 81" DBH of oaks, to he replaced by 40 1/2" DBH of oaks, with the method of mitigation to be determined by the applicant by the next regular Board meeting. Judy Jacobson seconded and the motion carried unanimously. Craig Austin, engineer for Sandar Industries, Inc., intro- ~~~ duced himself to the Board for the review of the application for building expansion on commercial property at 1545 Main Street. He explained that the growth of the company created a need to expand their facilities. A color rendering of the intended expansion on the pronerty was presented. Mr. Austin introduced Jim King, landscape architect, who elaborated on details of the master plan to include additional structures, parking areas, driveways, storage areas, and retention ponds. UBH of hardwoods as replacement. One 5" DBH bay tree is in- dicated on t:he plans to remain on the lot for mitigation. Mope Van Nortwick moved to accept the proposal, as presented, with tire stipulation that the applicant replace an additional 1 1/2" DBM hardwood tree either on site or by contribution to ttie tree planting fund. The applicant must decide by the next meeting date which option they will take. Mae Jones seconded and the motion unanimously carried. Warren Mack, property owner, reintroduced himself to the Board, asking for reconsideration on the application for tree removal at East Coast Drive and 12th Street. The application was acted upon at the Board meeting of July 1 and required that mitigation be made for the 81" DBH of oak trees to be removed from the lot. Subsequent to the July 1 meeting, it was determined that the mitigation cost, based upon a contribution to the City tree fund for 40 1/2" DBH of oaks, would be approximately 53300. Mr. Mark expressed that he felt this amount to be excessive. He pointed out Lhat the lot was small (50'x 100') and would not accommodate this quantity of replacement trees on site. fle also reminded the Board that he is allergic to oaks. Following Board discussion on the request, Hope Van Nortwick advised that a motion would be required to reduce the miti- gation originally accessed. No such motion was offered and t}re action taken on the application at the previous meeting remains in effect. Under old business, George Worley advised of the settlement reached by the attorneys on the tree planting by Tiffany by the Sea at Saturiba. Mr. Mansouri remitted a check for $300 in full settlement for the incident and it was not heard by Ltie Code Enforcement Board. The City will be responsible for maintenance of the replacement trees. Discussion followed on the process involved in reaching this settlement. Hope will send a letter requesting specifics of the settlement and the procedure to be followed in the event of future violations. A typographical error on page 2 of the minutes was corrected. Mae Jones moved to approve the minutes, as corrected. Rick Bell seconded and the motion passed by a unanimous vote. With no further business, the meeting adjourned at 9:15 PH. Richard Beaver Secretary - 3 - _. _. ._.__,_.~_..~~..,~ _..~_..d _~_. _. ttre property will improve the site - actually making a better looking site than is the existing one. In addition, the dol- lar amount, in Llris case, would be extraordinary in order to comply witty the code as it exceeds an additional E15,000, an excessive amount in addition to the landscape improvements. Finally, Lhe mature size and species of the trees being pro- posed for replacement, to some extent, act as mitigation for the trees to be removed. The motion was seconded by Rick Bell and passed unanimously. Some discussion followed with the applicant regarding the re- quirements of Llie additional ten (10) replacement trees. The appeal process was also explained to Sander Industries. Robert Martens, contractor, introduced himself to the Board for• review of the application for Lots #4 and #5, Block #44 and #45, Section H, and explained that the tree removal on commercial properL,v is for construction of a business. Mem- bers who had been on site expressed that the tree survey was in error as some of the trees identified as multi-trunk oaks were actually wax myrtles and were not multi-trunked. Mr. Martens was given the option of returning to the Board at the next meeting with a corrected survey or for the Board to con- sider the application in its present form at this meeting. 7t was explained to Mr. Martens that it would be to his ad- vantage to resubmit a revised survey to show the correct size and specie of the trees proposed for removal since that would reduce the mitigation requirements. The applicant chose to have the application acted upon in its present form. During further discussion, it was calculated that a total of 141" DB11 of trees were proposed for removal, requiring miti- gation of 70 1/'L DBH. Of that amount, 36" DBH are to be replanted on site, according to Lhe plans, leaving a balance of 34 I/2 DBH to be mitigated. The applicant chose to con- tribute this cost Lo the City tree planting fund. hope Van Nortwick moved Lo accept the plan, as proposed, with the stipulation Lhat the removal of the protected trees be mitigated in Lhe following manner: 36" DBH Lo be replanted on cite and i.he value of 34 1/2" L`B11 be contributed to the tree fund. Plae Jones seconded; the motion carried unanimously. Although there was still no representative present for review of Lhe tree removal at l35 13th Street, the Board decided to act on the application. The removal of one 12" DBH palm tree is mitigated by other palms to remain on the property and are so identified on Ll,e survey for that purpose. The one pro- tecLed 13" llBH magnolia proposed for removal requires 6 1/2" - 2 - 1'NEE WNSERVA'1'ION BOARU Minutes of July 15, 1956 'The Board held its regular meeting on Monday, July 15, in the City Commission Chambers. Present were: Bope Vxn Nortwick, Chairman Rick Bell Mae Jones Staff: George Worley, Carl Walker The meeting was called Lo order by Chairman Mope Van Nortwick aL 7:35 PM. The Board deferred action on the application for property at 135 13th Street until later in the meeting as there was no representative of the property owner in attendance. %~ Mr. Ed Dever, Comptroller of Sandar Industries, addressed the Board and reiterated some of the points brought out in his letter of July 11 (copy attached). Jim King, landscape archi- tect for the project, reintroduced himself to the Board and gave additional specifics of the proposal and answered ques- tions asked by Board members. During Board discussion, it was emptrasized that if a reduc- tion in full mitigation requirements was to be considered, it must be clearly ou;,lined in the motion why such action was being proposed by Lhe Board. Concerns were expressed by mem- bers on setting a precedent by deviating from Lhe ordinance and/o r• accessing less than full mitigat.i,~n reyuirements. The circumst.auces in this case which allowed such consideration Lo be given were reviewed. Hope VFSO Nor•Lwick moved that Lhe Board accept plan ~ F2, as proposed, with the additional stipulation that ten 1101 more. River Birch or Laurel Oaks be added Lo the replacement tree plan in Lhe buffer zone areas and Lhat the area to Lhe south- easl. of I,he proporLy not be cleared anti( f.he wetlands permit has been approved and issued. Hope noted for Lhe record, and as a part of Lhe uwLion, that, Lhe deviation from the Code was being suggested based on the fact that, she felt the applicant had made an extreme effort Lo comply with Lhe intent of Lhe code; that they must satisfy several governing bodies includ- ing water management retention reyuirements and landscape or- dinance reyuirements as well as the tree ordinance, creating an additional burden. Further, the proposed development of i~~~~ BANDAR INDUSTRIES, INC. July 29, 1996 City of Atlantic Beach City Commissioners 800 Seminole Road Atlantic Beach, FL 32233 Dear City Commissioners: The intent of this letter is to formerly appeal the decision of the Tree Preservation Board, with regards to our application for hardship relief of the new tree mitigation code. We request that our appeal be heard at your scheduled meeting on Monday, August 26, 1996. Our oral appeal will consist of presentations by myself and Jim King, a professional Landscape Design Engineer. Your consideration of this request is most appreciated. Sincerely, Edward R. Dever Controller P.O Box 330106 Atlantic Beach, FL 32233-OtG6 U.S.A. `(904) 246-4309 ~ (904) 246-2299 • Telex 56321 1545 Main Street Atlantic Beach, FL 32233 U.S.A. ATTACHMENTS: 1) Letter of Appeal from Sandar Industries. 2) Minutes of the Juty 15th Tree Board Meeting. 3) Minutes of the July 1st Tree Board Meeting. 4) Juty 11th Application for Tree Removal. 5) Section 23-25 of the Code of Ordinances. REVIEWED BY CITY MANAGER: ~-- " AGENDA ITEM NO. ~ i_~ STAFF REPORT AGENDA ITEM: Appeal of Tree Board Mitigation Decision SUBMITTED BY: George Worley II, Community Developmerrt Director~~~ DATE: August 2C, 1996 BACKGROUND: The applicant, Sandar Industries, proposed to remove trees from their site to permit building construction to facilitate expansion of their operations. Tree removal plans were submitted to the Tree Conservation Board along with a proposal for mitigation below chat required by the ordinance. Sandar proposed to consider only 16 inch or greater diameter trees in determining mitigation requirements, however, the ordinance requires 10 inch or greater diameter trees be considered. Sandar requested the Board accept their lesser mfigation plan in recognition of the overall appearance of the final development and the costs irnoNed in meeting the ordinance requiremerrts. Adherence to the ordinance would require 850 inches of replacement trees, Sandar proposed to replace only 488 inches of trees. According to Sandar, the replacement costs range from $42,080 for full compliance to 526,480 for their proposal. After considerable deliberation the Board accepted the lesser mitigation proposed by Sandar, with the inclusion of 10 additional trees, eittter River Birch or Oak, to be planted on the site. Sandar objected to the additional trees and submitted an appeal to the City Commission. A significant factor in the revision and adoption of the new Tree Preservation Ordinance was a clearly stated mitigation calculation process. This removes the subjectivity from the process and allows for an objective calculaton of inches removed. and inches to be replaced. Understanding that exceptional situations exist. Section 23-25 of the code provides that the Board [71~y consider requests for modifications of the standards of this ordinance and tIl;i.Y grant, modify, or deny such requests based upon public mteresls, the intent of the code. and the existence of a hardship. The Board found that some modification of the strict requirements of the code were reasonable, but not to the extent proposed by the applicarrt. By adoption of this ordinance, including the provisions of Section 23-25, the City Commission aumorized me Tree Conservation Board to apply their collective understanding of the public's interest, the intern of the ordinance, and the determination of hardships to requests for modification of the strict standards of the code. ft is not unreasonable to expect that this grant of authority will be sustained by the Commission unless the actions of the Board clearly do not compty with the provisions of Section 23- 25. au~ iz •~ es:2~rt an. ua+ ciTr tsu. P.i FAX To: Alm JMMen >i'~ M: ?A6 9960 9abjee~ Mamotaodnm d~ ~ Jaokeonv~e; ttthrive to teboatim eQ' 1100 11QiZ nputrt t+yateet to the carter fawn oa 11th St. Dtget Ault 12, 1996 t!gase 4, htok~diK this eoaer Meat. Plasse esymluo the aaaehed memotmdum them Dheetor llnanpaaa which stplaiua the Msmar<sdum ~'Uodststmdmti tnndted. We would hta to place this iten ao the ~ mr the teae6oa a[AuuR 26~ 3996. R~ you pteese advise dyou A+d the etty shaald enter law this agewmstl, sed if thla world be a aimde siptatioa to the teoest asieameets ofthis tta0se that pe have approved 1/i3~96 9 ~~~~, ~, vi/~ ~~,C .Tir/ -- /1ur.CEP~ ,arGsr~G ~o s'lt~, '~P~%f.~Gry/Psc~<a ~'y~ C •f.sa.e~w_. JIIa~RJe~ el@IRi' C71r aa11111OH1 CftY0rAT1MAIG aptltl ~ atswoti IteMO ATLANTIC t~L'N, /LOIId1 Aet+waoas 5b = fj(7 ~C• . `~ L `JI ICJ il7d f_~~ 1D: ~~_~~~ oa•~~r, ADMINI5fRATIUN AND FINANCIi DEPA1tTMl•:NT Informetim~ 'Itichnologies Di~~ieiun iz:sa llo.oos F.o~ MEMORANDUM OF U1V'DERSTANDiI~u BETWEEN CITY OF ATLANTIC BEACH, FLORIDA AND CITY OF JACKSONVILLE, INFORMATION TECHNOLOGLES DIVISION It is agreed that the City of Jacksonville will place a five (5) channe1800 Mhz franking system at the Atlantic Beach water tower. The purpose of this network is enhance coverage for City of Jacksonville agencies operating in this area. For wnsideration the City of Jacksonville will allow the City of Atlantic Beach full usage of this r system at no charge and the City of Atlantic Beach will charge no fees for utilisation of the water tower. The Citv of Jacksonville will also allow the City of Atlamic Beach access to Rock 105 lower site for countywide communications at the standard per unit backbone access Fee. RICHARD SAIG, DIVISION CHIEF, 1NFORIv1ATION TECHNOLOGIES DIVISION JIM JARBOE, CITY MANAGER, ATLANTIC BEACH, FLORIDA DATE Mr. Jim Jarboe, City Manager Page 2 August 9, 1996 There is an ongoing expense in the agreement that we should consider. The use of the ROCK 105 tower as a back up site is very important to us. The wrrent charge for this usage is 54.50 per radio per month, which is consistent with the Jax charge for everyone else who uses it. The critical nature of this is simple. If an~4hing happened to our system in Atlantic Beach, all we would have to do is switch to the ROCK 105 tower and function off of it. It will provide wide coverage all the way to St. Augustine, to Fernandina, and throughout Jacksonville. This back up availability could be critical in an emergency, and the extended range has already provided us with an important communications link. With your approval, 1 am forwarding this paperwork to the City Attorney for his review. With his approval, 1 would like to have original copies approved and signed before the end of the month. ce: Mr. Alan Jensen, Esy., City Attorney MEMO To: Mr. Jim Jarboe, City Manager From: David E. Thom son Subject: Memorandum of Understanding with Jax Date: August 9, 1996 Please see the attachment. This is relative to the relocation of the 800 MHZ repeater system to the water tower on I 1 th Street. Our Police and FirelRescue departments are already on 800 MHZ radios through the Jacksonville system. Our Public Works Department and the rest of the City are waiting to go on the same system. 7'he radios are here, and we are waiting on this agreement to proceed. We have been discussing this transfer for several months, and Jax officials have met with Mr. Kosoy and Mr. Townsend at the water plant. Both seemed to be in ageement that the relocation of the repeater will not create a problem for them. Background: The City of Jacksonville has provided guidance and assistance for Atlantic Beach to pursue the acquisition and implementation of an 800 MHZ trunked radio system. Jacksonville has also provided full usage of their system at no charge (with the exception of the initial programing of the radios). Jacksonville would like to move the repeater and antenna from the Sea Turtle, where they have almost no security, to the water tower. Jacksonville will handle the actual relocation of the equipment, but they do not have the funding for a few necessities. They have requested Atlantic Beach to have a tripod welded onto the water tower to mount the equipment (about 52,000), and they need a couple of quad boxes (elec[rical outlets) added at the sight where the repeater will be located. There is money in the budget for the 800 MHz system to cover these. In exchange, Jacksonville will continue to allow us to use the system based in A[larrtic Beach at no charge. Jacksonville has also committed to adding a mutual aid frequenty in the system. This will allow any 800 MHL users to communicate with one another in an emergency. This includes Motorola as well as E.F.lohnson radios. This would be critical in the event of a humcane or similar incident where we would have to coordinate with others on 300 MHZ At this point, we have little control over Jacksonville's system. If they decided tomorrow to charge us an exorbitant fee for using the system, then we would either have to comply, or buy our own system. If we assist them in the relocation ofthe system, locate it on our property, and invest in the system as requested, then we have some basis of control over the operatior~ of the system. We won't be simply enjoying this benefit being provided by Jax. This is one of the reasons that I believe that we should enter into this agreement. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution for Memorandum of Understanding with Jacksonville on 800 MHZ Radio System ~,~~~ SUBMITTED BY: David E. Thomps6o, Director of Public Safety DATE: August 1 S, 1996 BACKGROUND: Please see the attached memo to Mr. Jim Jarboe dated August 9, 1996. RECOMMENDATIONS: We recommend that the City approve, by resolution, the Memorandum of Understanding with the City of Jacksonville. ATTACHMENTS: I . Memo to Jim Jarboe dated August 9, 1996 2. Copy of the Memo of Understanding 3. Fax to City Attorney Alan Jensen with his response ~ ;: REVIEWED BY CITY MANAGER: ! ~ ` Agenda Item No. ~_ ~~ ,5 ~ UOOD ' : ~:,- Department of Community Affairs Division of Housing and Community Development Bureau of Community Assistance The Rhyne Building 2740 Centerview Drive Tallahassee, Florida 32399 SUBGRANTEE: City Of Atlantic Beach TITLE OF PROJECT: Automated Information System (A.I.S.) GRANT NUMBER: 96-CJ-2P-04-26-02-169 ADJUSTMENT NO.: 1 NATURE OF ADJUSTMENT: BUDGET REVISION DATE: $-'7-9L GRANT ADJUSTMENT NOTICE TO SUBGRANTEE: Pursuant to your request of 07/25/96 the following change, amendment, or adjustment in the above grant project is approved subject to such conditions or limitations as may be set forth below: C~Qnf~nn ~. 1.t.,lc,Qd~w Aut~ior ze Official Clayton H. Wilder Community Program Administrator The following revised budget is approved: Salaries & Benefits Contractual Services Expenses Operating Capital Outlay Data Processing Services Indirect Costs TOTAL PROJECT COSTS NEW APPROVED BUDGET Current Approved Budget ---------0 00 0.00 10,200.00 9,800.00 0.00 0.00 20,000.00 Federal 15,000.00 Difference 0.00 0.00 -1,371.00 1,371.00 0.00 0.00 0.00 Match ------ 5,000.00 New Approved Budget ---------0.00 0.00 8,829.00 11,171.00 0.00 0.00 20,000.00 Total Funds 20,000.00 Retain this Grant Adjustment Notice as part of the official project records. BCA FORM (4/13/93) L'Y~I C~mm~ss~o-~ ~'~~R-~2ED i~CcE-f'~/{-nICE L'F C~~~a~.cT lD~ot'~F(~ilr RESOLUTION NO.96-36 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHERF,AS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget ModiScation be approved for the 1995-96 budget: Account 8 152-0000-331-2100 Dacrfntioo Grant Rereaue Budeet 530,000 $~vt 545,000 DiReretwe 515,1100 152-0000-361-1000 Tramfer from General Faad 10,0011 15,000 3,000 152.0000-521bi02 Computer Equipment -0- 9,800 9,800 152-0000-521-5200 Operating SuppBa 4,100 1400 10,200 001-0000-581-9116 Tramfer to Police Grant 10,000 15,000 5,000 Record Automated Infotmatba Syrtem (A.LS.) Ponce Gnat Adopted by the City Commission this 26th day of August, 3996. Lyman T. Fletcher Mayor Pro TenJPresiding Officer Approved as to form and correctness. Alan C Jensen, Esquire City Attorney ATTEST. Maureen King, CMC City Clerk RESOLUTION NO. 96-32 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget ModiScation be approved for the 1995-96 budget: 120-0000~S81-9103 Trauder to CapAd Projects S 65,600 S 74,600 59,000 Fund 300.0000-381-7000 TraoRerftnm Couveutiou Development S 65,600 S 74,600 59,000 300.0000-5726200 Pariu-BuBdiuR 5229,8% 5238,8% 59,000 Tntuder Cooveution I)evelopmeut mouiea for ABET imptovemeeb to the Adek GnEe Commuuhy Ceuter Adopted by the City Commission this 26th day of August, 1996. Lyman T. Fletcher Mayor Pro Tem/Presiding Officer Approved as to form and correctness Alan C Jensen, Esquire City Attorney ATTEST: 1\laureen King, CMC City Clerk 5~ CITY OF ~Kurtle $tae(- ~t!etl~t ~Rr~al~t#iun No. 35 WHEREAS, on August 12, 1996 Firefighters and Lifeguards of the City of Atlantic Beach participated in the rescue and resuscitation of Jamie Holdren, an 11 year old girl, who was saved from drowning by Fire Engineer Mitchell L. McCue and Lifeguard Lieutenant Todd Smith. By the time the girl, who was floating in waist-deep water, was reached and rescued she had a pulse but was not breathing; and WHEREAS, through the heroic efforts of Lifeguards and Firefighters who were on the scene and participated in lifesaving procedures, Jamie Holdren was resuscitated, taken to the hospital, and survived the ordeal; and WHEREAS, the City Commission recognizes that Lifeguards a~ Firefighters showed quick response and good judgement in saving the life of this cJtild and as such they are considered to be an asset to the Fire Department and the citizens of Athurtic Beach. NOW, THEREFORE, BE IT RESOLVED the City Commission of Athuttic Beach, Florida, does hereby express its congratulations to Lifeguards and Firefighters. BE IT FURTHER RESOLVED that a copy of this Resolution of recognition and appreciation be spread upon the official minutes of the City of Athurtic Beach and a certified copy hereof be fiunished to the Fire Department to be displayed N the Public Safety Building. Adopted by the City Commission of Atlantic Beach, Florida, this 26th day of August, 1996. n Lyman T. Fletcher, Mayor John S. Meserve, Conunissioner Timothy R. Reed, Commissioner Suzatme Shaughrressy, Commissioner Steven M. Rosenbloom, Commissioner CITY OF r~fartle ~taek - ~(.stG1a ~P~3R~ltfi~lt No. 34 WHEREAS, Todd Smith, Lifeguard Lieutenant, began his career with the City of Athtntic Beach on May 8, 1996 as a Lifeguard, and on August 1, 1996 he was promoted to Lifeguard Lieutenant; and WHEREAS, on August 12, 1996 Todd Smitlt, along with Mttchell L. McCue, Fve Engineer, saved ]amie Holdren, an 11 year old girl, from drowning. By the time the girl who was Boating in waist~eep water, was reached she had a pulse but was not breathing; and WHEREAS, Jamie Holdron was resttscitated, taken to the hospital, and survived the ordeal. As a result of the action of Lifeguard Lieutenant Todd Smith a child's life was saved; and WHEREAS, the City Commission recogrtizes that Todd Smith showed quick response and good judgemerrt in saving the life of this child and as such is an asset to the Fve Departrnatt and the citizens of Atlantic Beach. NOW, THEREFORE, BE IT RESOLVED the City Commission of Atlartic Beach, Florida, does hereby express its congratulations to Lifeguard Litutemru Todd Smith. BE IT FURTHER RESOLVED that a copy of this Resohttion of recognition and appreciation be spread upon the official minutes of the City of Atlantic Beach and a certi5cd copy hereof be furnished to Todd Smith. Adopted by the City Commission of Atlantic Beach, Fbrida, this 26th day of August, 1996. Lyman T. Fletcher, Mayor John S. Meserve, Commissioner Timothy R Reed, Cortvnissiorrer Jr yZ Su~artne Shaughnessy, Commissioner L.~ Steven M. Rosarbloorq Commissioner CITY OF r~llaut~ 'ACack - ~lstlda ~Rr~alu#ion No. 33 WHEREAS, Mitchell L. McCue, Fire Engineer, began his career with the City of Atlattic Beach on May 3, 1990, and on May 7, 1996 he was promoted to Fire Engineer; and WHEREAS, on August 12, 1996 Mitchell McCue was at the beach to help train new firefighters on the use of jet skis. He noticed Jamie Holdren, an 11 year old girl, Boating in waist- deep water. When Mr. McCue, along with Todd Smitlti Lifeguard Lieutenattt, reached the girl, she had a pulse but was not breathing; and WHEREAS, Jamie Holdren was resuscitated, taken to the hospital, and survived the ordeal. As a result of the action of Fire Engineer McCue a child's life was saved; and WHEREAS, the City Conunission recognizes that Mnchell L. McCue showed quick response and good judgemem in saving the fife of this child and as such is an asset to the Fire Department and the citizens of Atlantic Beach. NOW, THEREFORE, BE IT RESOLVED the City Commission of Atlamic Beach, Florida, does hereby express iu congratulations to Fire Engineer Mitchell L. McCue. BE IT FURTHER RESOLVED that a copy of this Resolution of recognition and appreciation be spread upon the official minutes of the City of Atlantic Beach and a certified copy hereof be furnished to Mitchell L. McCue. Adopted by the City Commission of Atlantic Beach, Florida, this 26th day of August, 1996. Lyman T. Fletcher, Mayor John S. Meserve, Commissioner Timothy R Reed, Commissioner Suzanne Shaughnessy, Commissioner 5A Steven M. Rosenbloott4 Commissioner xeuc uuXAl pEVAA~TYA'i PxolECl sTwn:s ufvz).Nrt*+w s~wr ~cullr'.wrn,w Efpfm tt'YCwrfov crrpgr bl0wY ~flm #~~- ~~'~/9[, IYWiCT DEK11rtpF IIOJ[Cf RwTOSw NYM RwiW aYlHt ffAMwVAM x19011 ~ ON[Mw..O. rwTPl a sE9u aExwa. fl~gl ~1-f a1m RgrYabtabrwrO.w.dmtva 1r7.wvywr A/f~CrR mrs0~'Vr atf~rhCaatl GWA1p1 (Cl'.~V.b[ r~lslaayCSarllrsr/w a9Hf rr r.NitlYC Ysom 3 Ox'OIYaAYPlO f}IV.Off(T1 oaotpyra r>i~rar ».rrar, fltl*arlrfeatl raw.ll.~ O ~ r ldVSln GwIAA~s mRllawl Rd,Yr Ar 1P xra - a+rr ~ Yw Wr a m•b pl Gurtl.t,raaf.lpr rfrl,+sra... 1 fA9m1E S19EET Aelwnox n-x xgaswwwraacr.ma of A...ro.euo.Isr.rnAs.s orsraarrdr.ory o)Y IOxD-fUn01 mNd MwxelabrodrCYfa91. Mlfldratrrrtlr ar1wE l4ns Cm 1 A11AxIK tFA(TI VATEl1dOFJ (pflW/E1f( ~bsarriywNl+9{rN ~ rl((O~la/wk~bl~aFa~l• FY~Ir rr•IeIY LY® . . Y4lLebrr.Yrbfaa }sreer.srae'y..a _ /IrwrasrrlrO r..d • aEACx AVf-VAl9la >zMia wL.Y1W x.f..aw~..arws. wb.daafn xbrd YfMIrl6.addOrrrV oYwl Gww.arwnrr rGete xOaovo6]11f ~(C o0.w ~rrC1/C~1rir14ar.r •rtocx tlp Ctiw~w Mrm 1 wmrtlorlAl GAOlp1D CAaWj Onasw.rrr qa ~Yewdfrd4 Mi.wlrrJaiarwd NY~OAr ~crLrver (IOaAGEa xTO1L0TANC ~}ta aw~dd`o:r.e<nRr ~.Ia lY/r[ Orlfad rM1arxr~nr~.bl wT ASLp fAHE-Mi (CTlsd mbb{wYWMa'1rb\rawrd. Irrt~bal.ar.rr..T traq-s A G oral rr1 r rad. c we. WVnmu:va. w.Aasv wlbr rwar xwa x+r(ras rm ra+nlnMrwrr~fsMsa rnaatbvml7ra~rolr Mrr N!•I1faA rbmrdi wa MOlbL rYh1{ rnrr rd.m'ISOl rliardr xdOW (t}W 4a IrrAfM(Dtlb eoo)r)w.e0~.mi wYiOV rrb/YC mlriW Sr (6tt}SaG OAr db¢ aGi~c Cs4~rY0reYt Tr)d nrr.rwrrawl II1DDkN CO\'E ri-611C AnYimOS qu)alwlis4GS I.V dv orxr~EPr91P1 11/OI6.Or0Ar)r Oly brM. mrlo ow E.wr rasrrr.rr.wr.Mrr rrrrre~.rwamrr (C7"Tar r.rrrr.r~ray. K ~rYdrrr~ar.vmkl! M b1f11~t ra t GCTA0. AlaDtVl90N Ya'Ot1DQ IfiLLT -AUf01 0 's Csas gdraea wk rsad rag f~fr~dlarl)alaxwllr Wltrl aa~wMwYlMf dirY~t afa / o1 arArAdl Wlr Mrw0oarl ar~YrrfYladara~rrYYI •ro.a, nrrrfrr ~ llmmrr (aapaaa ~ r...rr.ro.adarrr >w.~ w.y.a.~ i +lmriasuuwTxlx T1UW1 }l-1x•ranr}!_-1•rlrp rrs r. lls•rordw•i•rY~re Trdwans.rera.~oaa (f)CAT?R' na,e 4tl~u1 )~1rr YO+( 0 fMxC3f COVE ~ A..OM`II~Nr-b~bmPa dilCCaarl YYbras.rdT ~rrCrmt/lm wGm /44 ~b0 1"IOrPi dproela0b~rlrrr w1C11rrai~OyiertArlsR ea.rarw lydArrwlrr MY1 rad raY!®dm V rlbar 10 rvYY rAm 6a rrrra Eprerrare0lAr 1i ~ flGI~tDRIYE Girrrl...m 9LL699f01 mr(AV PyCwwrdrAASp0aTr xwr rlwaf rbr.rwrAA f~aO CrYfbl~Ifgr Ybrk (C}Mfrec rr J \41wGE Of YwYldl; a1LV1 Ilmwl rrblw ~ia0.fe ar dlA rer 1mra+rar116YS~'~p0a w..rMaTrrbl ~Ydb L<1W1xib mrAa~ m.bvow vESrfaa rory dlrHm.J4 craram rvr..r u+wrr LfpolrYSw4 1 ifOarr~wTEA SUI)a w.u+ wrwl rar...drnr...)fYbbbt Mb) ra..ro.yE~...vr>sr w.aapar.rofYrprrv coaE arr lT6RYlwrecr ~yrµ.( r'.a.airfbwr.Ya~DbOb~s a..rr~~wxd.r.T ~M 4v b! rM®d/nma Tlr a Wltr bN0% ~1 (. WOC.IOQIVVR aawl fr(rorlCEprbYia®rra i0prrrr4r~sd~r~a Ydlwrl Ya rrravrrlNlsn mAFS1GN N!•®F1ASC f~YleC~rrrtiwy IWrs~bYr~lYrdY IIrw W%.D~i~rrY.. 6r0~am wt 1~rirbarbua f R".W(WAY BRm('E AT 519f01 Brir{~r{r.~4.o~MeLPVmI~Yae) ilYisL~ellr.r~~br'ISYr irr rAaYr YY.fl hY9Cb C)lY HALL ((}x~)0's ra.r rlrb as riywut .red.Ylm~rrrar. Wnl~rbwOrr rdelw 0 WAlE1LC1E iOa MOixO AT 00}(ata A~fra AiNiltti Drv Fti® tltllT bbrbyaalyrl pr rra Awm~wlrr ar Ga•Epvw'c IOA AOr<Wd (q•f1G,\Grr rE~aWYdrnal rOrarir mtard rLr~drsors 90Dm0 s~.orsaay rr der Wdr WT//] wWOf01 CgCa)ba it rP Sd( I1~r r•r xwr/~rtl)ir br aiCri irlr ww~~rabl bltl (DT11[Y AYirOr b)fE)1r/ .1 Iw~fW re rk / / 1 .slx Yuucs rwtwLrkt~.T norzn srwnn Lsxwl) . mrbap )~~ ICLI)~.m [pa 1/=rlm.rn c Jbr'vyl+.p rb wr• nuncr YrlcrlambY elon..-r mnuaa nwTUS Ob m)M nwna ol. )MM n.tYS~LAM I o.N HwASOR YwTQ fl-0d) II®titaltr~~L IW Ar ab~rTMdmaava A.aOYrgIZ.YO. WYd In •a.ATJI ItFJ1AB (DI~.l la! llQbweb Y)nYM D..~araa Yly OIIS LAM l10Y[aP~LbkkYaLOi4a OG' 9f01 9asw.~! Qt IrW, r r aYOY yr NSYLb Wila 1 DflOla'MYp10 f4n'J!))Cli OILHbbYL raalLr rayat~r 1Mr dl~lA ISOObIf505db l]a ~Yaiylld ria. M.~b IC}V.)a bbAdAyrv.rrtrd Wr G_OY IYL rar.Wrirt CwWLet ars a>e rrraw! l.pslrlaa r..A+ere.bd e~rLrra.a mae a~a.~ssdb k.r fw.q o! f IAa4bE Tl}FtT LEIfll110Y 9)JI l~Y bA gA1Y)IIV% IIY.bI r(I~erbrbwd. Ybar eeeLr VlL9afn 14.D. aAf01 NY1fJ Ilernika ki is fY(bw[b w~b111Mf.fsrsaR C_)kd•L / w)urr)IC BF_.OI YATflILPES mI FrETk Lm./b4ArrrvLllwab werdts)alolind Yf.rla .Werl a~ef bvl rNsl /r..4 a.y b.Y rra.r....re a... rak.w. FaaMrY r..esrp pr ra.F llr aA 06.WY'.W[Yw)a11pE %-0YV C~aNb W/EW wsebdap Oy Fp.A..~'ti..rb6W ~W pat/vwl kY rwsla GN. lol-r~Y Fym A.-lYr...O w)rww.w l..4 c.Aar.d sveny.f tr a~aae dwa ~ w L Ory ~. Vl].9isq 1 IGOIwK-Yw1FJll iIMQ wYNO) Miwl(II I.w1~Yb Maa~arnw. IW AbrrbOa rl'alaaarb.ra war+rysLOrear LWM YOVDVkJ~11:R lo}pu a)nYM_A[berd)adIIYA).P )Mk b.A)wkY )nNa.laa .a.>r~y.r raarrrwwa aoe.)rranrr s Ammvl.LL aaw)m ®avs wryrc ebr..e~leeclrr )v.eLrsrr,avatitrrs r~ladr.r r..r~ sfoLAce!))row TANII wrar rrmar sa ucra~ln arr liti e.r r.r..b.~YS raaYAllyp.aldA.L bMs wT wsaa wl[.Yn t~flr rrsaraka rAd/ar.al.f rrraedrar~.r4 YYy)al)s ARbL~lakaec r...Ld.se_ Iffl1}6!G /el rpr b)aAAbai.. YAM .areCr rir fr rsrak~y.lvw/Irdk.ta )r IraiaY a wa.YVnEnA)n)oY ra-AlYx IAI)1TrYir rYr~mr ml![ rla.L USrra.mgws.ea r.ti a,.'a. w.s ra~r)~ aonnlw .Ar,a~r rwarrYarY ~+s~ntr~.srs as .rr.r~+ti..f.a.ws s.r.r (CI-k/k.v aa+~s Tli.tr/rleerrrr Yt.b~rLwwirO~rTrt area rfr/M t/atlsMOfo lYt (6!)FLlG ar.~paLYaYyI liir. rar.L as rabiahVaMa.~q.af Laa! wr)rlr•lea{bd~/bar lrJr bp.q.a ra.bwrsaY. Waawyvrk~e~rlrLr< ram/rdr~ ,r.an La ).rrrprL).LTea ID.Nr ) 1®pp)COVE fa-YlIC O~r.rebsYmaA. Taloi TA ap'Y ~~I.MYd..rV bav loraelY~rba 4An.rr m}1Ar rra~bAaea 4.k y)nIM It)febb sl 1~ a LLLTA0. alR)IV®CN f)-fALT -AA101 SIIIYIm Warelsbl/!e[bRR. kalt.NwbaLYlm.dfbgraPr fIRY1O.dlsrrr~Lklprr sEYrx sn+E Nl-laol ltlea rLm~)ar av~pd!'ry al4Vr awaswldYrllq..t.A~ru uT).scfwrr I~o-slc aytpa Darr sarr r. fid[ Lrb ~.L a rea Obd IU b av)y Pwc ^.nal Aeak.rr#t ~~ f.ImER prsrwLLAT)d Tp%1 11P ~1a'rmrLL-1•ranrkp uj-W ra rlp.~l•rl.p rm 1]I~Ya•rar}!.1•rlal~rr IC}CwT sebk~l ~Yktral IrrrkO~l to nwnm TSVE »x ~rrrrr ~.r..rr ossrrabnarlosq w.rLlrrr ~.dar... N}M.p/Yi ;....r rrr.0.a11aya.i. abi~Ea^IblaalaM awYeea frsa0a.~LkaarLl y A.ea .s.rsr r s+)+a It naYEa auvE )4liYM01 O^IkYYmN{ F~.L rQ rk/w.V. Y.~a. dAiar YlHf dab ama~ m'+o ~.+oae4r s. ra.... AaTal). I1fa.0AAe)ksl{ r.rs I) vwweEa awr)o1tT f4avM rr~Ir ~.rMr wb.eayrr.r. u.+o ELpe A..sssrar)La.pYa rPe NTMks~ ~dv Cti dladebk ld.s kbb+{aof>•Orydl.Ornk atA1r )kwrwao.r r< I) SrgWYATQ IIAE)El n.AV A.9a01 Ory rQ.VLwL100farrr rr C1eea~YA~>bO d... b.v). IrwfaeOlalaM Fear cwt arrsmmnolECr aFfrr orker Boa. rse.al b.a.smr .mra'..)raa u.vvwsM Ild! NIGV Rg1r .. wLrar~lY.m wsl rraL.~sa.^rrr.Y •w.~~rr~+~r a.swrMrwssaprar.r ®waoua ~}~A.¢ !tlleryaararr bariLelaY.~Y dneaA Is YwucYwr um¢wr z)saol rw.tr~~.mwa rA.ansrLSr.rs rb..a Ywari.w~.r. wlM s.w QfY WLLL (CpYw)Or rrrrrrirq.q Ld./ebk.~~kalnNa .)r.r.fra{l ~s.)w)W la YwTE1LLJME PoL kO1bOAT (Dyla ~mw1.Ad11ekl ba. LA fD11) w..eaLarm.kpbgm wslaba Y.aw )edlrrase w! IOA Ka>ec W r t)ba} faY. Wes. i-OI! OaY Pi II ~:eb YAIPT a) AY9101 pY+~N~aa )/Il9a VL~Y.bI-k.lr'ga babe Tsw~.I rdYa.br~7o1 (ah'(Y. Wtilaltr by Y[ 41YMG_s4Ld• ~-A H 2 cW G Q a W W N W W ~~ \/ Q W m `V r Z Q J Q W Q `O r W ~~~/ ~i O Q O eo_~osoooatotppoooooo_ y ~' r O tp of aDONmm ON t00f'~N O z Q~$ 0 0 0 0 0 0 0 (p 0 0 0 0 ~ 0 t p W n o y y (n W O S O O S T N a~ O N O O a` O C o~ Y ~ m~mrn~n~ ~nro~ovom m o raommv~r~v m.-rn o~im w` 3 ~ 0 0 t U( V O r N 0 0 0 0 ~ N ~ r a, v d z N.-U1 V NNm~nm<o .-io rr->o ~ m M ~ e ~ <'„ o o ^ O O r N O ~ 0 0 ~ 0 0 0 0 0 ry ~ i n i F 0 pz F m•--~Cr, MNQNt7N r(O r('lON N a~ lh r r ~ ~ ~ N ~ ~ i C F. 0 ~ LL J ~ Q N Z g ~ ~ ` O z Q w ~ 2 r Q N K < ~ Q m LL Q< y J ar Q W S~ J J~~ J W IL W Q G J V V V N t N~N J U N W V V y U ~ U Q W W W~~ Q~ Q>~ W W C W Q N O ~ ~ 1' LL LL S ~ (n ? ~ J > m > U ~ H W Daaa~aooooaaoooa 4 ~ ran N~h Otp to In m Q O~ [7C t70) r. ~ ~ 0 0 N f 7 I O l7 W C N O r O m W rooo~n~orNrooo~o~ y O W u~ O ~ ~ ? O N O to h O N N r N r h ~ n u~ Q f7 r N ~ m ~ a o N O O M O O ~ O O O O O O ~ N r T F z r N O n i i i O ` z m~ ~ONO~aD~tONNrO N W O iA ~ f7 ~ Q ~ lD r !~ h ~ o t t h J N Z ~ ~ ~ ~ < O Z ~ W ~ 2 r < N R' ~ O<~ m LL R Q Y J Q U U V N<~ j U ((O7/ OOOOw U' U N U W U Q ~ O N W W F W W 6 W S J S h U H W W W~~~~ 6> W R W< y O ~~ a~~ z f a? 3=> c> u~ r O r~ (O a W Q a W W U N W W LL 2 U W m Z Q `J r Q a NW ~L J 0 f0 Q1 J m m UW y Z ~ W -+ O LL O a, x ~ J Q V J H O O X n m J 7 o_ r z O a U w a J J Q U J H O LL O e 0 0 0 oe 0 0 0 0 0 0 0 0~ de o 3° 3° h O O M Y O N O O 1~ 0 0 0 N M 0~ x000 M1~ 0000 E00000~ mN .-oovi.-ocooooOCO~_ T e~ a~ e o 0 0 0 0 0 o O o S O C 1 O t~ O 0 D O O a D 0 0 0 O O Y ~ O O m ~ 0 0 0 0 0 0 0 0 0 0 N n o o n N o ~ o o ~ 0 0 0 0 o N N F ~ ~ N W 2 to Q a O Z= W O 5 a ~ °- w~ 3~ rc w ~ q LL~ Q N ~ J J w ~ F~ OJ ~ OO m w w W< Q U U V N Q~~ V N w~ U y U J U w w w~~~~ a~¢ W w¢ w< N s~ a~~ x~ w 3 3 d> m> u~ o ao a°a'a a°a°a'a`~o ae ao .-oov~ooNOOOOOONMr aooorOOwoooooornaon ~ O O N O O O O O O O O O O ~ N N 1 0 0 M O O ~ 0 0 0 O O O ~ N 1 r N °w O J W m -'j Q J 2 y i O ~ U h z J N z a Z W C K G CW7M a a w O> O e w~~ aWw W ~ ~ o~~ ~ O N Nooa b Y ~n (~j K yJ ~ ~ `~' W ~ ] ~O~ ~ z y O ~ a ~ h Z Z H W 0 2 W p J Q Z a ~ ow 3~ K U mi aZYU)o Q LLaa"' O 4 C q V W ~ O m W W W Q Q Q Q W g Q J ~ahHaUxU Jv VU~ a J Q V J O O OH~MV Z a ) f oomWWr~~-wWrcwZ~iwU w w ~~ ~ 1O ~ F O m OQmK ~ F w a J w K w a ~~rcLLLLx~Ha3~>m>c~f ~ 7 a J H> d mmd~ ~s CITY OF ~ ft ~~ - ~. August I1, 1996 TO: Jim Jarboe, City Manager VIA: David Thompson, Public Saf ty Director FROM John Ruley. Fire Chief ~~ REF: Monthly Report for July, 996 :\TI.A~TIC aFACH FIRFJRFSCUF b5U SE\tISOLf. ROAD ATLA\TIC' BEACH. FLORIDA 3??3i TELF:PHO.`!E ~yW 1 X47-$g5y Attached is a ceP} of the data from the run reports for the month of July, 1996, and a comparison of runs for July, 1995. In addition, you will see a report showing the current year 1996 as it compared to the totals for the same tirrte last year, 1995. As indicated Cor the month of July 199G, the Fire Rescue Department respo»ded to 109 calls for service. This figure is about does 5.5°ra from the same time last year (Juh~ 1995). The average response time Cor [hc month is about 3 minutes and is \\ell within the normal response time to calls \dthin the cih Comparing our total ~ car to date figures with last tears totals, you \\ill sec that our call cohtme is up G3%. . 'this month our calls for medical related Service is about 69°io of our total call coltune. This figure is slightly higher than the G7°o last }ear same month. The fire related call percentage for this month is about 2.75% which is about ? ?4".'° below the same month last scar. There was one minor lire loss to a structure worth $95.OW. The fire loss was about $gl>D with a net savings o(about 9d '(Hl City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR JULY 1996 SUBMITTED Bl': John Ruley, Fire Chief DATE: August 12, 1996 BACKGROUND Attached is a copy of the Monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the August 26, 1996 commission meeting. ATTACHMENTS: Copy of Fire Department monthly report and fire report data. ~ "~ RECEICED BY CITI' MANAGER: \ '.I i AGENDA ITEM NO. t W Q 0 W } LL J Q O o h o 0 0 o e e e e o e e e~ e < N N m N t' 1 t"f n O m O Q W ~ m f ") N i ~ ~Ormr~oOCnn ~cnn ~noM Q g oo~oooomoooq~~r w o y osooevoooeve~see a ~ ~ ~ ~rnN mmr nin rnuiQm~m m ~ : ~ rn~ rn~ Q corn ~u>rn.-~ rev rn~ ~ J~ 'e X 0 0 f~ N O m N 0 0 0 ~ ~ [V r d w g ~ ~n ~ ~nr mNn ~n cn u~.-mr r~o N N ' ~., "' a 5 ~oom~noooo ~ocnoo~ ~ Q m o ~ W } ~ F N~NNmN~~n c~Q ~mrc~rnrn o r N p N ! ` Q a 'o • J O 3 ~ LL F J b W ~ ~ 'N' ~ ~ ~ N (Qn O ~ < O z z w w ~ O ~ f o w F 3~ LL~< a y ~ F N g] LL y u cJi N<~~ v~ g~ 52 xy~ ~~~ Q W K W Z 7 2 ~ ~ O O N W W yy H w} ~ O Q f~ rc LL~ 3 f a~ 3 ~~ m ~" c3 ~ ~ ~ O U W J v a ~e e e e e e ;e;ee ~e o ee o 0~m O n~~~~o ~f~~f (mV ~m W ~ 3 ~oo~n~omoin~oo~oo~ "-' O e 3 M me.- m O N Q m N m l7 N I~ Q O~ O r ~ R 0 4 r O O r N O ~ O O ~ O O O O O ry ~ ~ i n M pt i O ~ Q m N m m~~ f 1 C I N 1~ Q N Q f N p ~ O N Q m N Q f F O LL N W F ~ ~ ~ ~ Z N y Q Z ~ Z Z W Ip ~ (~ j { y ~ ~ ~ LL C ( N J ~ K ~ y! J U ~ V ~ ~ < ~ y~j o ~ y W ~ ~ ~ q V y ~ W W W K K ~(~(yy J W>¢ ~ yy=11 K y=y11 4 N f" ~ .f 1 C LL LL 2 f N? 3 J 3 0> V' ~ f' x z W '.., Li. Q a W W U W W U W ~. g Q O a w J io Os W UW W 2 ~ W ~ W ~ W e LL m aW x Z m J a U J H O x h O~ W 2 W O H 2 O f J J V W a F J J Q V J H 0 0 0 0 0 0 0 0 0 0 0 oe o 0 0~ ~ o~ ~ oe 000 f000 a~D0000 t~000 cOD tNrI O O O O N O O O O O O N O 0 0 0 o e o e o o~ o 0 o e o o e o 0 ~ O O O N W O O O O O D O M O O 0 0 f 0 0000 c'10000 t00 (000 m 0 0 1 V O O O O O O N 0 0 0 f 7 X00 W N0000 ~ Oc+IOO ~N m a w z w ¢ ¢ z0 z = w ~ 5 ~ o w'- 3 ~ g w ~ a ¢ ¢ o a O m LL~ a Y a a W g a J J~ O J W LL W a a V U V N a !~y j U N W~ U y U ~ U W W W~~ a 7 a 1¢ ~ w C W N N f f¢ LL LL x f N 3 3 d> m> c~ f o d'3°a°ee `e~`~3~eEo ~`eeo de dee ~ooo~omggmooooo. ~oo~~oooooooooo~ f0 N f~ 0 0 1~ N 0~- 0 0~- O O O O O t~ f~ N '& O j W ~ ~ ~ z d i O C O O y z 0: J F w z N ~ w ¢ w ~ O a ¢ a N O WNW aWw aFN N °o~ ~ N O b Ql Ol N F V ~ h J Z ~ ~~O~u J ¢ w _J a O z z w N~ ¢ 2 Z o W O= W v a rc a p m~ a ~ V a Z C1 = U J w g F ~ o LL Y J a~ w J V 0 00 a as w w o o = a ma w ~ F m 1 O s m 0 > m w w w~~ ~ w z w s~ i y ~ ~ 0 a~ J w¢ w a '~ O O C J H O d f H f~¢ LL LL x~ ti 3 ~ _' > m> t7 f F d m M d V rs. ~a CITY OF ~ ~~ - ~ August 12, 1996 TO Jim Jarboe, City Manager VIA: David Thompson, Publi Sa ty Director FROM. John Ruley, Fire Chief REF: Monthly Report for June, 6 ATLAN7lC BEACH FIRFIRFSCL'E %SU SENLNOLE ROAD ATLANTIC BEACH. FLORIDA }?.3i TELEPHONE 1'1W I :JJ-$%Sy Attached is a copy of the data from the run reports for the tnonth of Duce, 1996, and a comparison of rtms for June. 1995. In addition, you Hill sce a report showing the current year 1996 as it compared to the totals for the same time last year. 1995. As indicated for the month of June 1996, the Fire Rescue Department responded tot 15 calls for service. This figure is about up .9% from the same time last year (lane 1995). The average response time for the month is about 3 minutes and is well within the normal response time to calls within the cite. Comparing our total ccar to date figures with last years totals. you will sce that our call volume is up 8.8%. . This month our cal Is for medical related sen•ice is abaa 67% of our total call vohuce. This figure is slightk lower than the 71°,0 last year same month. The fue related call percentage for this month is about 6.()9% which is about 3"% below the same month last year. Thcrc was one major fire losses m the ci[• of Atlantic Beach [his month. This fire involved an apartrttent in a complex of appro~ament 8 units. The men made a fantastic stop on this fire. where they contained the fire to that unit pre: cnung the fire from extending into the attic of all 8 units N'c estimate a fire loss of $25.000 wuh a net savings of $500,000. NOTE: This aparunertt fire was a set fue. and an arrest was made. Citv of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR IUNE 1996 SUBMITTED BY: John Ruley, Fire Chief DATE: August 12, 1996 BACKGROUND Attached is a copy of the Monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the August 26, 1996 commission meetin¢. ATTACHMENTS: Copy of Fire Department monthly report and fire report data. ~ ~; ~ RECEIVED BY CITI' MANAGER: ~ `lli Vii' AGENDA ITEM NO. '~ t /~ Minutes -Page 11 Mayor Pro Tem Rosenbloom stated that he had been out of town and apologized for missing the past two Commission Meetings. He also commended City Manager Jarboe and Staff for their work on the city's major projects. Public Safety Director Tbompsoo reported on anear-drowning incident involving a young gift from North Carolina and commended the lifeguards and fire and rescue personnel who were on the beach for a training session for her rescue. City Clerk King reported that she was happy to be back at work after a vacation in Ireland. There being no further business, the meeting was adjourned at 9:05 PM. Steven Rosenbloom Mayor Pro Tem/Presiding Officer ATTEST: Maureen King, CMC City Clerk NAME OF COMMttS. M S V Y V N i Minutes -Page 10 at Howell Park to view the completed renovations. B. Status report on Capital lmprovemeot Projects Each Commissioner was given a monthly Capital Improvement Plan Progress Report. Public Works Director Kosoy briefly ran through the report explaining various under budget items and those within budget. It was also reported that the sewage treatment plant is now fully operational. The Capital Improvement Plan Progress Report is attached (Attachment D) and made part of this official record. C. Report relative to status of design for Saratoga and Forrestal Circle drainage improvements Public Works Director Kosoy updated the Commission on the progress of the Saratoga and Forrestal Circles' water and drainage improvements project. It was reported that the design plans were g0% complete and had been designed and reviewed completely in-house using AUTOCAD. The Commission Members were also apprised on the status of Mr. Del.oach's property located at 39 Saratoga Circle. A copy of the Status of Design for Saratoga and Forrestal Circles' Water and Drainage Improvements Report is attached (Attachment E) and made part of this official record. ~ Reports and/or ret;uests from City Commissioners. City Attomev. and Ci ~ Clerk Commissioner Reed reported that his niece had taken an American Government Studies class which pairs students with selected government officials for a day in order for them to understand the scope of work involved with the various positions. He then stated that he believed it would be good to start such a program here. Commissioner Meserve reported relative to the Seminole Road gate, there had been a change of command at the Navy Base, and the Navy would work with the City to coordinate emergency procedures with the city without having to open, close or tear down any gate on Seminole Road. Someone from the base may be contacting the city concerning this matter in the near future. NAME OF COMMAS. M S V Y V N i l Minutes -Page 9 NAME OF COMMAS. M S V Y V N ugus 6" building not meeting code. After considerable discussion concerning whether the city wished to complete the work, Mayor Pro Tem Rosenbloom stated that he believed the city should give Mr. Dowling the money to finish the project, that he has not taken advantage of the city and that bidding the various projects out would not save the city any money. Amended motion: Approve the revised budget in the amount of ' MESeave REED x x x 520,859.00 to complete renovations to Adele Grage Community ~ ROSENBLOOM x X Center, waive normal bid procedures with the provision all bids go through the City Manager and if the bids arc not acceptable to him, they wHl be rejected and start over again; authorize Heywood Dowling to complete the work according to his estimate dated August 7, 1996 (Attachment B) under the supervision of the City Manager or his designee, with the City Manager having the final say on completion of the project. There being no further discussion, the question was called and the amended motion carried unanimously. $, Ci y ManaEtr Re~rts and/or Corrcsoondence: i A. Report on Parks and Recreation Improvement Projects I Parks and Recreation Director Johnson reported that ail parks and recreation projects were 90% completed. Comments made on individual projects included: Howell Park will be completed by the end of the month • The lights and timer have been installed at Russell Park • Jordan and Donner Parks will be completed with Community Development Block Grant Funds • Handicapped Beach Access is waiting for a permit from the Department of Environmental Protection Playground equipment is on order for Bull Park and should be installed within four weeks i A copy of the Parks and Recreation Improvement Projects Report is attached and made a part of this official record. (Attachment C). City Manager Jarboe complimented Mr. Johnson on his summer recreation program and the Commission Members concurred with his assessment . Mayor Pro Tem Rosenbloom requested that prior to the next Commission Meeting; the City Manager, all Commission Members and Mr. Johnson meet at 6:45 PM Minutes -Page 8 ugus , Motion: Approve design of drainage improvements as an add-on to the Beach Avenue Water and Sewer line construction project in the amount of $10,532.00. It was reported that survey work will be contracted separately. It was also mentioned that both the Beach Avenue Water/Sewer line construction project and the Oak Harbor project came in under budget. There being no further discussion, the motion carried unanimously. J. Approve revised budget in the amount of $20,859.00 to complete the renovations at Adele Grage Community Center, Waive the bid procedures and authorize Heywood A. Dowling to complete the renovations in accordance with his estimate dated August 7, 1996 City Manager Jarboe explained that on May 28, 1996, Mr. Dowling was directed to meet with Staff and come back to the Commission with a cost estimate to bring the Adele Grage Community Center up to code. Heywood Dowling appeared before the Commission and presented a revised budget of $20,859 to complete renovations to the building. Mr. Dowling indicated that he had found unanticipated problems such as holes in the wooden ceiling, illegal wiring and sagging air conditioning dues which added approximately $9,000 in additional costs, bringing the total (including the work already completed and paid for) budget to the $20,859 figure. Motion: Approve revised budget io the amount of $20,859.00 as submitted by Heywood Dowling in a letter dated August 7, 1996 and direct the Building Official through the City Manager to monitor the project. Considerable discussion ensued concerning the work that has been performed by Mr. Dowling and separation of ABET work and city work. Bid procedures were also discussed with Mr Dowling stating that all work to be done has been identified, and could be bid out through the city's normal procedures. Addressing the safety issues, it was determined that the most critical work in need of completion was electrical. When questioned how the project would be paid for, Finance Director Meuse stated adequate funds were available in Convention Development monies . Further discussion ensued with Commissioner Reed questioning achy-owned NAME OF COMMRS. M S V Y V N MESERVE X X REED X X ROSENBLOOM X ~ ESERVE I X ~ I I I i REED X I I i I Minutes - project. Motion: Reject ail bids received under Bid No. 959ti-24 for construction of a second well at Water Plant No. 2 and authorize rebidding of the project. Commissioner Meserve, who serves on the Bid Awazds Committee, stated that there had been some confusion with this bid due to a problem with internal procedures, which has since been corrected. After a brief discussion of the project, the question was called and the motion carried unanimously. H. Approve Change Order #1, in the Water Plant No. 3 Improvement Project at 902 Assisi Lane to delete construction of new well and deduct $52,181 from the contract Public Works Director Kosoy provided a brief history of the site and stated that due to other priorities in the water portion of the Capital Improvement Plan, the city at this time does not plan to drill the third well at 902 Assisi Lane, resulting in a deductive Change Order # 1 in the amount of $52,181 from the contract with Beach Construction Company. Motion: Approve Change Order #1 in the deductive amount of $52,181 from the contract for the Water Plant No. 3 Improvement Project at 902 Assisi Lane. There was no discussion and the motion cartied unanimously. Approve design snd construction of drainage improvements as an add-on to the Beach Avenue Water and Sewer line Construction Project City Manager larbce explained that the request was being made because at a recen[ meetine held to discuss the Beach Avenue water/sewer line construction project, the property owners requested that something be done to improve drainage in the Beach Avenue area from 17th Street to 20th Street. Design Engineers for the project, Gee and Jensen, were asked to prepaze a proposal for the design and permitting of the drainage improvements so the drainage improvements could be constructed concurrently with the water/sewer line construction to avoid digging up Beach Avenue after it is paved. NAME OF COMMAS. M S V Y V N t4ESERVE X X REED X X ROSENBLOOM X MESERVE X X REED ' X X ROSENBLOOM i X Minutes - Contracting, Inc. Motion: Award contract to SNS Contracting, Inc. in the amount of 537,809.00 for repairs to the Jasmine Street Retention Basin pursuant to the specifications of Bid No. 9596-25. There was no further discussion and the motion carried unanimously. F. Award contract to Gruhn-Msy for annual point repairs pursuant to the specifications of Bid No. 959ti-22 Public Works Director Kosoy presented a broad overview of the project and explained that the city received two bids for its Point Repair Annual Contract. Gruhn-May was the only bidder submitting the required bid documents. It was recommended that the city award the contract to Gruhn-May as listed in the Bid Analysis Sheet included with Mr. Kosoy's Staff Report dated August 7, 1996 and made part of this official record (Attachment A). Motion: Award contract to Gruhn-May for annual point repairs pursuant to the specifications of Bid No. 9596-22. Conunissioner Reed questioned the tympany's I8% profit and mobilization rates. It was explained that the 18% profit was in addition to the unit prices, and if a job runs over $5,000, it will be brought before the Commission for approval. Commissioner Rosenbloom questioned if the contract was written so that the city could call some other company if Gruhn-May was unavailable. Mr. Kosoy stated that it was written so the city could call another tympany, if needed. Commissioner Reed questioned whether the city had any recourse to recover overages if required to call another company whose rates were higher. Mr. Kosoy stated that the city could not recover the overage from Gruhn-May. There being no further discussion, the question was called and the motion tamed unanimously. G. Reject sll bids received under Bid No. 959624 for construction of a second well at water plant No. 2, and authorize rebidding of the project Public Works Director Kosoy explained the project and indicated that all the bids were over budget for the project It was recommended the city reject all of the bids received under Bid No. 9596-24 and authorize rebiddin¢ of the NAME OF COMMRS. M S V Y V N MESERVE X X REED X X ROSENBLOOM X MESERVE X X REED X X ROSENBLOOM X Minutes -Page 5 NAME OF COMMRS. M S V Y V N ugust There was no discussion and the motion carried unanimously. C. Action on an appeal of free Board decision requested by Warren Msck It was reported that this request had been withdrawn by Mr. and Mrs. Warren Mack. D. Award contract to Alezander Balfe, Inc. in the amount of 522,435.00 for housing rehabilitation pursuant to the specifications of Bid No. 9596-30. Community Development Director Worley explained that the award of this contract represented the city's second Community Development Block Grant (CDBG) housing rehabilitation bid this year. It was further explained only one contractor, Alexander Balfe, Inc., had bid on the project, but he had done satisfactory work for the city in the past. Motion: Award cootrsct to Alezander Balfe, Inc. in the amount of I MESERVE X 522,435.00 for rehabilitation of si: homes pursuant to the REED x specifications of Bid No. 9596-30. ROSENBLOOM X Some further discussion ensued and it was pointed out over the past five years, Community Development Block Grant funds had rehabilitated more than forty I homes, resulting in a lower crime rate and increased community pride. In addition to the housing rehabilitation projects, the grant funds have also been used for improvements to Jordan and Donner Parks. The question was called and the motion carved unanimously. E. Awsrd of contract to SNS Contracting, Inc. for repairs to Jasmine Street retention pond pursuant to the specifications of Bid No. 9596-25 Public Works Director Kosoy explained that past design problems had caused difficulties which necessitated the Jasmine Street Retention Basin improvements as required by the St. Johns River Water Management District. The retention basin was redesigned in-house by James Jacques. It was further explained that three bids were received for the project and the low bidder, SNS Contracting, Inc. met the qualifications required by the city. Mr. Kosoy then recommended awarding the bid to the low bidder, SNS Minutes -Page 4 ugus , project. Motion: Adopt Resolution No. 96-31 authorizing a budget transfer in the amount of 58,093 to provide funds for water main replacement on Mayport Road at Pioneer Drive. It .:as further explained that the difference between the amount of the original approved funds and the amount being transferred was for some additional required design work. There was no discussion and the motion cartied unanimously. ~ Action on Ordinances: None ~ New Businesr B. Public Hearing and action on an application for Use by Exception filed by Tom West on behalf of Sturgeon Homes to operate an administrative ofTice at 380 Ahern Street Bob Sturgeon of Sturgeon Homes, representing Tom West, appeared before the Commission to request a Use by Exception to operate a comractor's office at 380 Ahern Street, located in the Commercial General District. Mayor Pro Tem Rosenbloom opened the Public Hearing concerning the request. No one spoke in favor of or in opposition to the request and the Public Hearing was closed. Community Development Director Worley stated that the Community Development Board had recommended approval of the request subject to the following: (]) No outside storage of materials or vehicles, and (2) the exception be granted to Bob Sturgeon specifically for the 380 Ahern Street location. Motion: Approve request for Use by Exception by Bob Sturgeon to operate a contractor's office in the Commercial General District at 380 Ahern Street with the following conditions: (I) No outside storage of materials or vehicles, and (2) the Use by Ezceptan be granted to Bob Sturgeon specifically for the 380 Ahern Street location. NAME OF COMMHS. M S V Y V N MESERVE X X REED X X ROSF.NBLOOM X MESERVE X I REED X X ROSENBLOOM X Minutes - pay increase for non-union, full-time employees retroactive to August 1, 1996. The total adjustment was $7,798.00. Motion: Adopt Resolution No. 96-30 authorizing a budget transfer to provide salary increases for full-time, non-union employees retroactive to August 1, 1996. There was no discussion and the motion carried unanimously. Agenda item 7-A was taken out of sequence and acted upon before item 5-D. A. Award contract to AA Septic Tank for water main replacement on Mayport Road at Pioneer Drive in accordance with the specifications of Bid No. 9596-23 Public Works Director Kosoy explained that Big Chief Tire on Mayport Road had experienced extremely low water pressure. Upon investigation of the problem, it was determined that they were being served by an old, badly corroded, galvanized 2" water main which needs to be replaced. It was further reported that the city plans to replace the 2" line with a 6" line and install two fire hydrants as part of the project. It was recommended that the contract be awarded to the low bidder AA Septic Tank in the amount of $32,792.23. Motion: Award contract to AA Septic Tsnk for water rosin replacement oti Mayport Road at Pioneer Drive in accordance with the specifications of Bid No. 9596-23 in the amount of 532,792.93. Commissioner Reed asked if the road would be dug up by another project in the near future. Public Works Director Kosoy stated that this was the only project scheduled for that particular area. After some further discussion, the question was called and the motion tamed unanimously. D. Adoption of Resolution No. 96-31 authorizing a budget tranakr to provide funds for water main replacement on Mayport Road at Pioneer Drive (See also item 7A) It was explained that the consulting engineer had originally estimated the project cost at 527,1X10 and the Commission approved these funds on December 27, 1995 and the transfer is necessan' to pay for the increased cost of the NAME OF COMMAS. M S V Y V N MESERVE X X REED X X ROSENBLOOM X MESERVE X X I REED x x ' ROSENBLOOM X ~ _ Minutes Page -2- 1996 C. Acknowledge receipt of letter from the owner of Lot 95, Saltair, Section No. 3, oRering to sell said property to the city D. Acknowledge receipt of Building Department Report for July 1996 E. Acknowledge receipt of Code Enforcement Report for July 1996 The consent agenda items were received and acknowledged as presented ~, Action on Resolutions: A. Adoption of Resolution No. 96-28 Recognizing fire fighters Motion: Adopt Resolution No. 96-28. Mayor Pro Tem Rosenbloom read Resolution No. 96-28 recognizing August 26 through September 2, 1996 as Fire Fighters Appreciation Week in the City of Atlantic Beach. Mr. Rosenbloom commended the city's fire fighters for the good job they do and thanked them for their charitable work. He then presented the Resolution to Chief Ruley to give to his men. The Resolution was read in its entirety and the motion carried unanimously. B. Adoption of Resolution No. 96-29 authorizing a budget adjustment transferring funds for Levy Road construction project City Manager Jarboe explained that the transfer was to provide funds for engineering services, including inspections, for an upgrade of water mains for fire protection and irrigation from Mayport Road to Main Street. Funds are being transferred from Gas Tax Revenues to the Capital Project Fund. The construction contract will be brought back for Commission approval at a later date. Motion: Adopt Resolution No. 96-29 authorzing a budget adjustment transferring funds for the Levy Road construction project in the amount of S9,225. After a brief discussion of the project, the question was called and the motion carried unanimously. C. Adoption of Resolution No. 96-30 autborizing a budget adjustment transfer to adjust salary accounts for full-timq non-union employee salary adjustments City Manager Jarboe reported that as discussed the transfer would provide for a NAME OF COMMRS. M S V Y V N MESERVE X REED X X ROSENBLOOM X X jMESERVE X i I X REED X X ;ROSENBLOOM X MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, AUGUST 12, 1996 PRESENT: John Meserve Tim Reed Steve Rosenbloom, Commissioners AND: Alan C. Jensen, City Attorney Maureen King, City Clerk James Jarboe, City Manager ABSENT: Lyman Fletcher (Excused) Suzanne Shaughnessy, (Excused) The meeting was called to order. The invocation was followed by the Pledge of Allegiance to the Flag. j, Approval of the minutes of the Re¢alsr MeetinP held July 22.1996. Motion: Approve minutes of the Regulsr Meeting held July 22, 1996. The motion carved unanimously. ~, Recoynition of Visitors: A. Introduction of new fire fighters Fire Chief Ruley introduced newly hired fire fighter, Michael Bender. Mr Bender then spoke briefly concerning his new position and introduced his family to those present. Mayor Pro Tem Rosenbloom, on behalf of the Commissioners and citizens of Atlantic Beach, welcomed Mr. Bender to the city. ~ (infinished Business: None. Consent Agenda: A. Acknowledge receipt of Public Works Projects Report B. Acknowledge receipt of Recreation Department Report for July ME OF COMMRS. M O T I O N S E C O N D v 0 T E D Y E S v 0 T E D N O ESERVE X X REED X X ROSENBLOOM X e1lBlac woRRS DFYAR771@fr eROIH[,-r srwrlls RETORT - Nye 6~Q (tea 5.6sau (Cpcwemada C.Btrbarpaltitwpd wdu wpdoa ~'~ ~F B eROJP.(.T D&9CRR1701a TR(/7E,1.'1' ItI1fOR2 drl[ATW w WN96 SIA'IV9 w ii0l9a S'I'A703 w V16% 1. OMC HARBOR WATER 91-&OH ~ Awailss bid apdaf, said is ariadakd tr Hdd pahlk ssexrhrs m fASr96 smd Ofd aptmiaR Pteprb6 too~dadm mr award daatraa t SH9YH1 REHAB. (D)'Oae t Jtswm {q{%. P'~li[ atMias k b be bdd m LVS%. m lQb%. Stdk prs~pri~ ImmBeaNOm Ow-9601 b aeratd Oee matrati 2. DIIC2lSPRAYHiG 93-Pw-D[!CN Cat woods toad f9~i bank 8v Qrbss b DilrJipnyias r Slide Rod tied Staoky Road Dp~payoS r SF,aoe Rotl. Snaky Roa4 (C)=Vasot CaeaF]a Rods, Yno6 Stale Rod ad at wads dil3ri Qebitd and fpryd llm SL area Cardla. Agoarie Dnse, Howell Park Mm Shed d Smmms Rod ad ~b Shat d>trfi bwbd Oe bltrmwlaL Di1rh and Nam ad Sash Lagoms. 3. JASI~IE SIRF.'ET REIFMION 92-H Bid awed athedded ~ V12A6 Cly Rid awed s r3edded la me ViN96 City Rojed was awarded b SNS Caotrac0og. dry BOND - $U9501 (D)=1Gl Caee>mm 4dea0aR Cam hfemq Stdaat Naha b Ptaaod b Camtrador. !. ATLANI2C BEACH wATH( LDi2i.4 (D) Pw / EM Addend tbwy wok mtrpkeed. Coad'matitrf to®mt davipurm w~ Stdbepe waR:~mflt m VISA6 and will 6forblishiRnrmaemekeippbm staveya. fmisbaoowedc to BFiACld AVE • WATER t SbTVFR Aw-9603 AwaRerR bid apoiB shelled fa 60t%. Hid opeaiR was held Wi%. Semis ~ Peepeuµ com~m to twrd dcmtraa D~ROV9~STlIS (D}CdJ Pablic awdrR sob heW 7ltA%b6seaq peparma eeooamadafimbnwd metrr! omstroma ad ~. 5. ADDrRONAL OROIAm CIe-Bw6 Pavbod ehawicd and wrc rb~ s CBmid eactie6 aonc pipit d stroaaes, prepred Caofieoed clean tip t ooopleaim dpmr3 ht S70RAC6 t HYDRO TANK (D)~®s _ Roan, m~ieti6Bat wads dpi mraodk pe-tiorl pa3lir d wulde6 elf me lit Rweived dad fa Chaeical Rona ermu~ and AT A5SL4IIAtiii-wTP (C}'Beri wa0s. sswspktis5 bia~pastia5dasaoea, fill prdisry i4eatim by HRS raSfa pooli~wiH bloc pica poabha~me don. (CStIkStO oo.o'see ale de~'ap, taodwd bd dtraes 6a oaddrafim daammomm/dewmae wd ybd taadsapimR p'bda6 new trytolaak. 6. AB-ip9YTe 6~ANSlON ~-ABS-2 ~oE~m~~S~P~m6 I~6QE~m PPob liadmoew PPmRb >~P4i6 Pr~'~'P~ (Dl=l9ItA toidewaR~mbple~wahmRA.S.l+~b6 ~Ra$a~4~A~6wotm mAtra6mtadswimhydraPk6.~ ((:ptdRisc sta~ista0s6hi~kwiaLmmDasm aidewa0s applyssatmlcblbadBktwer Lads~s6(pdmtraa)aodremovodmpec's ((RtlpS t G ~ clad. reamsad/m~iad6 wank m Ra6oat Illdb, Pr 2 dabs svaos m lse s iHaesd fill a/6oe. peeaeLlistadao~dsedeaaap. ma~gto~addea~pdwalemsm Po~P~ 7. Jai COV& 96-H-HC Ramwd IrsOOR 46 raab m LVJ96 rd will Daip He~ea it slapdies awYs and Awaim~ de5emve>epas m test molt fiom (DH.acb seieew Brad week. prtprss defmdse rcpat ~ Deaip Firptoa (CJ=-Colo[ l SALTA~SUBDIVI90FI 95SAI.i-A39501 SJRWhtD rOdra+ased the aoa¢ewd permiC AO papvvwo~ta dia3wahrmrsm Caotrbapipdmdiom wok swalkd meth SbSVHI [ATE (D)=Los wd appasad adfitia•d isrLwak. Acled Soadwae Stress a m~lesc. Camber bodes, baclffiHed d Lid sod somd mafi RFPIACFaQsNC (tS~!}S t G St~diarrt 1Fs Senile Rod b Pmt St. t reaosed drbrit ad siedYed agdeOm d bodes. ' C~3%b~my Dr. Reodmdolo- prwjed6me weekdV12A6. 9.fB'IFR INSTALLATION TRS'SOI j~3-3N'~emsaadj,~-t'wdboper mess )~-3N•muaad j~-l-ad bogr mus 91 -3/{'bcsasad 74 -1'and lrgr (CpCAT. raasbbe ahaRM tmasbbe aiaaBrd mdstemabbbe cLao¢d t0. FRANCES COVH 95-PC Awbtte6 tied Rml apposd tie apdred Hdd gvadbula6 mommy m W3/96. Awabog ISeal Rsml apposal b oomplae . (D}ohlapa! applir~vo. Frwdc Coe Booed-trmlci~ s Awail~ ifod pub[ 4R~t b ~Pt~ d~P'~ ~+. wad's siadied fu fA.'d196. aodupomd a0F)ly amptwa by City. l 1. P101~ DRIVE 968-BW%OI Bid awrds kidded for V12/%Caemiseim Bid ewrd is sledabd to V12A6 City Rojeu was awsdd b A A Septic Tank ~afPatRoad) (D)=Iorx YeeOnf Ca®rsoaMnOOR l2 VI11ACd OF h(AYPORT 96-H-VI[ AwaYir~ Pd~y desi6a fray pa~ea. Agsvae ride wAa Cety dla t Delp Reaiwd treatise scbedok fa desipL bid and (D)=labbad Itenews6 a®mes Gab CAy d Jaclamsilk Izg. fa 100%~Sd m B' tape boo omsaurlim pion bm me (aty' dladQmvilk 1.frMams std desip wim a dedlioe d ]0/01/% Stag t3. STORMwATFR llA51FA AAFi 5119601 Psd®aty chip Ile a LC9l%. Fumes b Rtaisd prdvsmy leap repot 5®Eeg. SnQmiesred me Prd®ssy ~ Repot ConE art trlw2Y eROJ>:cr (D>-~ap.d .ee.itr wrQ fd.aRebat nim;d m who m.e smw~m m d/sAd. cmac~ ~d ~eadad a mom wim mr neap F~rtr Th®s t ldi0a fAS~96 5dd mei.60. U996 wim e.w. nQ. to V20%. 11. B1>OrJltiaNwlT BS9fPi >krRyw aampleladfddabasla irSalesad ^RSmwiete~ia~litlRwaar iofat ffibe0•aa 6sprw wA eaut Is7QAF~OId (D]=kD6AAeaae tievaoau. - - aalpdoasedblmslhythaSeOQ.OrVI%. aehedtdeCabi~o•wodothap~5 Il. wA1RwAY BRID(~ AT 119601 gMpewak mseamd m V01%. Sa ~ sada6 pt7bg, w.6-w.He, a ueb.dsseo Bailahg w;og wdk, ompkAee pilu~ pl.o®at alv HAIL (C)=NomeY Cos. hedwaf . piaoe b web b pln"m6 t sggat bad4 iosaBrd feu Lheic ad baddi6ed tied stoned b tam me bridReworlc pis f pda behod me wa0 ~e 16. wA7F]t1JNE FOR IIOiRO AT (D)=l.ras Rel'.m W ssf sieiiod fa mm wok w~ Awats6 orieide far Rem:aacDm mato6 Awaum6 schodok by Desip F~mee I OA AtL~c Bbd Delp !n~_ Cmtraau, FDOT t dY Std frm Daip tam t Caatraata 17. New weH r iVIP n Aw96ol To remraoesd eebiddias mew weL prajm r wswtiss5 apprssd b trLid eew wdl proled fa Cay Cmwusooa .pad wim Sad (d}isar Vl2%.^.abbiaom 610r~ walQ PLb No. 2 re0amawmdabm b rebid me pojax Page Two AGENDA Augusi 26, 1996. E. Approve installation of computer cabling in the Public Safety Expansion project at a wst not to exceed S1,500.00 F. Approve installation of telephone cable and telephones in the Public Safety Expansion project at a cost not to exceed 54,000.00 G. Authorize Hall-Mark Fire Apparatus of Ocala, to undertake repairs to fire truck in the amount of 55,940.86 8. City Manager Reports and/or Correspondence: 9. Reports and/or requests from City Commissioners, City Attorney aad City Clerk Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of dte proceedings, and, for such purpose, may need to ensure that a vetfiatim record of the proceedings is made, which record shall include dte testimorty and evidence upon which the appeal is to be based. Arry person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to dte meeting. For yotu convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance wilt the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting shottld contact the City Clerk. j 1 it CITY OF ATLANTIC BEACH COMMISSION MEETING -AUGUST 26, 1996 AGENDA Call to order Invocation and pledge to the flag Approval of the minutes of the Regular Commission meeting of August 12, 1996 2. Recognition of Visitors: 3. Unfinished Business: 4. Consent Agenda: A. Acknowledge receipt of Fire Department Reports for June and July ] 996 B. Acknowledge receipt of Public Works projects report 5. Action on Resolutions: A. No. 96-33: Adoption of Resolution of Esteem -Mitch McCue B. No. 96-34: Adoption of Resolution of Esteem -Todd Smith C. No. 96-35: Adoption of Resolution recognizing the action of firefighters and lifeguazds in saving a child from drowning on Atlantic Beach D. No. 9(x32: Adoption of Resolution authorizing a budget transfer to provide funding for renovations to the Adele Grage Commuruty Center E. No. 96-36: Adoption of Resolution authorizing a transfer of Automated Information Systems (A.I.S.) Grant funds F. No. 96-37: Adoption of Resolution supporting the proposed interlocal gas taa agrcement with Jacksonvilk and authorizing the Mayor to sign on behalf of the city 6. Action on Ordinances: 7. New Business: A. Authorize execution of Memorandum of Understanding with the City of Jacksonville Authorizing the installation of 800 MHz franking system at the water tower on Eleventh Street B. Action on a request from Bandar Industries, Inc., to appeal a decision of the Tree Preservation Board C. Award contract to Callaway Contracting, Inc., in the amotutt of 5749,172.77 for water and sewer line extensions on Beach Avenue, pursuant to the specifications of Bid No. 9596-27 D Award corrtract to The Milestone Company in the amount of 51,061,858.25 for Oak Harbor Water and Sewer Rehabilitation, pursuant to the specifications of Bid No. 9596-26 Agenda was amended to add item SF ~~. __ `~_ _F s ;~~~~ ~ - tI=-~_~ - (~~l- - - ' 1 .-~-- . i -x . - m' c f C . Ci C :. C _. I _- ~ti\J- 1 -~~r J 1! ., .N U H 0 ~1 N C U r^ .ti fa .. •.~ 3 ~ w ,O H ~ ~ N F ~ m a ,~ x w w rn c .~ w .~ 3 v N O a x w v rs m y m ~' ~~ .~ ~~~ ~,... a as n m •o U U C -~ CO a U J J'O 'D tp K N Ul a i0 m C -~ O --i a ~o o. •+ C N X N UI 5.1 O N a y 3xwm Ewa s .., > .~ •o v =ys. m rnv o x m 3 a o ,~ v x ,Z N VI d O 'O y C ro c -v -.a 'p C .-I v 10 'N {A ~ ~ •"~ u am xu ., w -+ .~ c ro m x • .e v u rnv ••mE ~ y W W 'O ri v ~ W L1 O a x u F s. W amm o v c z 4 a N ro U .~ 4 u v .. v 1 ~~ :~C _`, '~ ~ aL ~,~__ __ __, !i' ,:_ ~: ~ ii '-~; ~:; ~~i 1: C '~. `a Q ! l~~ '}~- ~!'' __ _~ ~~ 1 ~~ r^ J_ .. -. _ - - •_~r "` r~ 1~ C O E .7-~ ~ a~ O rl 11 •-1 Y S.i ro'O C 'N ••-1 •C N ~ ~ ~ ~ O tl > v ~+ ro ro c c, N a v -.. c .c 'o o - c~ a c~vov v, C 3 i+ G 7 F O C • O U X 3 W [+ w c H {,• C,' Q >..~0-M ~.a fll 1 sN,~ca a b N 1> t O wO X '- fn N O. Ol C .~ ~, u v .-. ..v C V1 roa w o -~ tr~ ~ c ro '•'~ •~ -rl a~ N U rn ~ E ma y -.~ C O 7 6' hN C b~ • N C E Y -.+ O O 4 O 4 --+ t+ R 3 `'~[! fie, ;,~::: ~,~.: ~ ~ : . r :.. . . ~ c r ~ r o ~„~ . .... ~ti.~ ..,. ~,: . t<Z ~t s( ~lfl(~ ::OFr•r] CI 1. ;:l L .. .41•I" ~t. r ~ ,~1 :~- ~~_, i~ r i~ II_ ~. -•~ J }~ r ,. . .:~.. >- ~; ~, . . ITY OF ~raKLCG beae! - ~t°oxida 1200 SANDPIPEa LANE ATLASTIC BFiK H. FWiDIM 32277-1381 TF.I.FPFIONF: 14061 LI7-5876 FAY 14001 261-58.77 MEMORANDUM DATE: July 26, 1996 TO: Robert S. Kosoy/Director of Public Works FROM: Ham E. McNally/BuccaneerPlnnt Division Director SUBJECT: #39 Saratoga I spoke to Mr. and Mrs. Delochc about one month ago when they experienced a water break in their yard Crew members are well acquainted with the Deloches as they have had seven water [Hain breaks in front. of their house and three of these were undo their driveway. The Deloches were concerned about replacing the old 2" galvanized water main and told me they were told the City was going to replace the water main ten years ago but the wont was never done. I explainod that the City has plans to replace the water mains on Saratoga and Forrestal and that as long as the Commission approved the funds, this project would be completed Mr. Deloche responded that he had heard these plans before and would tell the Commissioners his opinion. The sod replacement was an oversight by myself; but, I have taken care of the front yard to their satisfaction We have changed our procedure for the replacement of sod and regret that this problem occurred. HEM/cst cc: Jim JarboelCity Manager ~/ File: Streets -Saratoga FORRESTAL AND SARATOGA -WATER BREAK RECAP 1995 -19% ADDRESS DATE OF SERVICE NUMBIIt OF BREAKS EA~LOYEE IN ATTENDANCE 52 Forrestal 07/25/95 1 I1vI/TD 90 Fomstal 08/31/95 1 KR/RH 39 Saratoga ]0/05/95 2 KR/VR 66 Forrestal 11/07/95 3 IM/ID/RH 31 Saratoga 11/13/95 1 I.M/ID 95 Saratoga 11/21/95 1 VR/DF 39 Saratoga 12/26/95 1 LM/I'D 3 Forrestal 01/10!96 1 VR/RH 11 Fornstal 01/30/96 1 I.M/ID 78 Forrestal 02/05/96 1 KR/VR 50 Saratoga 02/16/96 I KR/VRlID/RH 39 Saratoga 05/30/96 2 LMlID 87 Forrestal 06/!3/96 1 IIvIlTD 39 Saratoga 07/1!/96 1 I.M/1D 66 Forrestal 07/29/96 1 KR/VR/RH I~SI(;~ RF~CYtj _ SAR A A/1YlRRFCTAI (`ra!fl FC RFl VF71t:'RF rr~}:E,-T ((~ON•Tl New miami Curti aad glIIlll wiD he @~ ~'tlle ~ t5 fOl1IKI t0 be damaged upon temo~al Of tht old oMClay. A Old Correspondence and Memoruda Stating Problerta B. Hydraulic Analysis Data of Water Distribution System C. Tekvisioa latpection Logs of Sanitary Sewers D. Plat Maps, Other Mapping and Phuu used in the Design E. Survey Notes F. Cost Estimates G. Protax Correspondence Page No. 10 DESIGN REPORT - cnttnT A/FO RF T t R B F S FFT (CON'T) involved, and potential costs, this work will not be included in the construction plans, and should be scheduled for design and construction under separate projects. Within Atlantic Beach, the areas that can be improved are: A. FDOT drainage ditch, running southeast between the project area and Aquatic Gardens. The ditch can be restored to original design shape and depths with grade-ells, backhoes and draglines, and several days of manpower, due to the difficult access. B. The concrete endwall at the end of the FDOT ditch can be replaced or improved to allow a better flow conditions into the 42" RCP culvert pipe. C. The reduced pipe (42" to 36") under Aquatic Drive should be removed and 42" pipe continued across to the discharge point in the canal running east by the Beaches Aquatic Pool. D. The canal by Beaches Aquatic Pool can be regraded to proper shape and depths. E. The 8" CIP crossing the canal south of Cavalla Drive should be removed, and the sewage re-routed to another sanitary system, such as the manhole in Aquatic Drive. F. The canal from Cavalla Drive to the two box culverts just north of Atlantic Beach can also be regraded to proper shape and depths. G. Based on information received from the City of Jacksom~ille, the box ouh+eR at Atlantic Boulevard will be expanded in the future to a double box culvert, with improvements at the entrance on the Atlantic Beach side. This will improve wrtditions for Atlantic Beach, but only if the downstream Hopkins Crcek is similarly improved by widening and deepening to original aad proper sizes. The inlets will be standard curb inlets from the standards of the City of Jatdtsonville. Uruil tbe Public Works Department develops speci5c standards and details, we will irse Jax details. The pipes will be 15" HDPE (such as ADS pipe), and Ltid at minimal grades. The pipes will have adequate grades to connect to the nearest existing inlet. The additional Bows from these new inlets will not overload the existing system, since the nuwff from the ad~sacs had already been designed to reach the existing inlets via gutter flow. The asphalt for regrading the Saratoga Circle cube-sac gutter area will be City Standard Type II. Page No. 9 DESIGN REPORT RAT A/Fr1RRFSTAI rturr Gc RFt VFrIRRF C'ivCFT (CON'T) right-of--way. The ditch is about 15 to 20 feet across at the top, and a 5 to 7 foot wide bottom, about 4 feet deep. The inlet pipe from Mayport Road is a 24" Reinforced Concrete Pipe (KCP). The inlet systems from Saratoga and Forrestal all discharge directly to the FDOT ditch A few years ago, heavy rains caused major backups in all portions ofthe ditch and downstream systems. Blockages were removed from a downstream pipe and canals. Also a sewer pipe (8" CIP) actually crosses a major canal, causing further restrictions. As this canal system leaves Atlantic Beach, and flows into Neptune Beach, further canal restrictions are causing backups. The problem continues all the way to is eventual discharge into the Intracoastal Waterway in Neptune Beach, as Hopkins Creek. Saratoga circle cul-de-sac is further comphcated due to asphalt overlay that went beyond the pavement edge and into the gutter line itself, causing additiottal drainage puddles to be formed by the blocking asphalt. Forrestal Circle cul-0e-sac does not have this problem. IDERATION The solution to the drainage problems are split into two categories: Localized Drainage Problems and Solutions The cul-de-sacs can be drained by the addition of two gutter inlets at each side of the throat of the paved intersections. The inlets will be standard City of Jax curb inlets with 15" HDPE pipe connecting them to the nearest inlet. The asphalt overlay in the cul-de-sac gutter of Saratoga Circle will be removed and new asphalt relaid at the proper grades to the edge of the miami curb and gutter. These improvements will be included in the construction plans. 2. Downstream Problems and Solutions The FDOT ditch itself does not appear to be the problem and no improvemems are scheduled for the portion of the ditch running west to east. However, the portion of the ditch that [tuns to the southeast (in a 30 ft. R/W) tans itrto a restriction at the southeast end by Aquatic Gardens. A small endwall was constructed to direct the ditch flow into a 42" RCP going east [order Aquatic Drive. However, this pipe then reduces to 36" RCP mid-pipe, and has been a wnstant maintenance problem. Therefore, the FDOT ditch running southeast has silted in and become restricted. There are further restrictions downstream that are part of the problem. The only solution can be a comprehensive cleaning and removal of restrictions of the downstream canals, pipes and boz wlverts. However, due to the extensive range of work Page No. 8 I E I N FPORT - S RA's; iF0 REST I. R S BFI. F C F .T (CON'T) should be replaced with a manhole for proper access to maintain and inspect the pipe. DESIGN CONSIDERATIONS Sewer Mains: Leave the repaired mains which were sliplined in 1990 on Forrestal Circles North and South, MH 24 to MH 23, and MH 2 to MH 21 Repair, using In-Pipe Lining methods {[nsitufortn, slipline, U-Liner, etc.), two mains in a difficult easement crossing the FOOT drainage ditch, MH 19 to MH 19A to MH 12 Replace all other mains with new PVC except: David Street, MH 107 to MH 102 (Seminole Road pavement and traffic) Alleyway (S. Belvedere Street), MH 98 to MH 99( Senunole Road pavement and traffic) Manholes: Line all manholes with Sberglass or High Density Polyethylene (HOPE) pipe, typically in 48" nominal diameter manholes, except tbe ttiartholes in Seminole Road, MH 102 and MH 99. Services: Replace atl services with new 6" PVC to those mains being replaced with new pipe. Replace other services if maintenance problems have been recorded. The resdeat petition in 1995 indicated the main problems in drainage were at tbe cube-sac area and at the east ends of Saratoga Circle, both North and South. Flooding of the streets to where they were treacly impassible was indicated, and confirmed by Phil Nodice. No indication was made about similar drainage problems in Forrestal Circle. Afield review was made of all related drainage systems was made or May 23, 1996, and a memo was made stating the conditions found, with recommended solutions. Primarily, the FOOT drainage ditch and tbe downstream pipes, canals and ditches are txttsing a backup which does not allow the normal drainage of the street inlet system to be discharged i~o the ditch. Also, the pavement and gutter design of the wl-de-sac does tat allow normal tai~all twaffto 5nd a path to the inlet system, causing `bird-bath" puddles to retrain for days. Elevation survey shots around the cube-sac gutter shows there is positive fall from the gutter to the ttearest existing inlet. The FOOT ditch between Saratoga Circle North and Forrestal Circle South is in a 50 foot wide Page No. 7 DESIGN REPORT - SA_RAT /FO RF T r Bt LE B D F F T (CON'T) Vslve No• lesati4Q (Con'q 21 Belvedere Street at south end of grass path just south of 4S• bend to SE. 22 David Sveet az Seminole Road, az connection with existing main, SW corner 23 Nautical Boulevard South, at cul-de-sac, at connection with existing 4" main, north of new hydrant Materials chosen are: AWWA C-900, PVC, DR 18 main pipe lined DIP, class SO fittings resilient seat gate valves, (City Standard) City standard fire hydrants. New services will be installed from the new mains to all existing meters, with Schedule 40 PVC as service pipe, Schedule 80 fittings, corporation stop at main and curb stop at meter. The sanitary sewer system of 8" and ] 0" vitrified c1aY Pipe (VCP) was installed as the carne time as the wazer mains, in the early 1960's. The history of this type and age of sewers in Atlantic Beach is to have the joint materials fail due to age, and allow sand and infilUation iMO the system. Also trees planted near or on top of the sewers will have roots damaging the pipe. Sewer evaluation was performed on the sewers in Saratoga and Forrestal Circks and in Belvedere Street in 1987 and 1988. Based on television inspections and subsequent rehabilitation design, selected repairs were performed to the sewers in 1988 and 1990. To address recent resident concerns of failing sewer mains in Saratoga Circle, additional tdevision inspection was performed in 1995 to identify arty Problems. No new problems were seat at that time, however, the televising was not complete for the entire sewer system in Saratoga/ Forrestal. To complete the recent investigations, athird round of televi~on inspection was performed m 1996 in the remaining line sections in Saratoga and Forrestal Circles. Again, no major problems were revealed by the inspection. One manhole in an easement between Forrestal Circle South and Saratoga Circle North has deteriorated badly and should be replaced. This replacement is compGcazed due to the manhole's proximity to the north side of the FDOT drainage ditc}>, and under some private farces in the easement. The other manholes did not appear to have any major stnrctural or leakage problems. A cleanout in the southern most poim of the sewer system on Belvedere Street is buried and Page No. 6 DESIGN RFPnRT - RAT(N;A/F(1RRFCTAi rrar~r FC RFr vrrnrrr:F c~rvrrr;T (CON'T) HXd..rI4. lesttiQU (Con't) 358 Belvedere Street, 50 feet south of Seaspray Avenue, West side 359 Belvedere Street, 550 ft. South of Seaspray Avenue, West side, 80 ft. North of David Street 360 Belvedere Street, at the SW corner with Cypress Street 361 Alley (S. Belvedere Street) at west end, 190 ft. west of Seminole Road, North side 362 Nautical Boulevard South, at end of Cul-De-Sac, at connection of new 6" PVC with exist. 4" PVC main, south side of Cul-De-Sac. The design parameter for phux~nt of control valves was no farther than 1,000 feet between valves on a continuous main, and at least two valves at every tee. Twenty Three (23) Control Valves in the main lines were placed as follows, with associated valve numbers: t Saratoga Circle South, 40 feet east of Mayport Road, North side, at the connection with the remaining 6" CIP 2 Saratoga Circle South, just east of new third rtew Sre hydrant 3,4 Saratoga Circle South, at the Cul-De-Sac, oce on the main to the wl-de-sac east of the tee, oce on the main north of the tee 5,6 Saratoga Circle North, at the new fed main to Aquatic Gardens, one east of the tee, one north of the tee. 7 Aquatic Drive, at the end of the feed from Saratoga Circle, west of the tee to the existing main- 8 Saratoga Circle North, just west of the new fue hydrant at the bend of the strcet. 9 Saratoga Circle North, 20 ft from Mayport Road, at bend on new concectioo to north. 10 Forrestal Cirrle SoutL, 20 feet from Mayport Road, at bend of new connection to south. 11 Forrestal Cirtde South, just east of new hydrant, 540 ft east of MaYPpt Road 12,13 Forrestal C'vcle South, at the Cul-Do-Sac, one on the main to the adze-sac east of the tee, one on the main north of the toe 14 Forrestal Circle North, just west of the new fire hydrant at the bend of the street 15 Forrestal Cirok North, 30 ft. East of MaYPat Road, st the with the remammg 4" CIP 16 Belvedere Stteet, at Seaspray Avenue at new tee with existing main, north side of intersection 17,18 Belvedere Street, at tee of new main oo David Street, oce on main to David east of tee, one on main to south of tee. 19,20 Belvedere Street, at tee of oew main to Cypress Street, one on main to Cypress west of tee, oce on main to south of tee. Page No. 5 DESIGN REPORT - SARAT A/FnrrRFSTAI ('IR('1 FS B !.VFnr:RF c'r'uFF'r (CON'T) Design No. 3: The best results for adequate residual pressures with the design flows, and the connection to Aquatic Gardens appears viable. Design No. 4: Inadequate pressures with 6" PVC based on maintaining the original two feeds under Mayport Road, and the same concems about reliance. Design No. 5 Adequate residual pressures with the 6" PVC, and the same concerns about cost. Design No. 6: Adequate residual pressures with 6"PVC throughout as replacement pipe, including the connection to Aquatic Gardens. This appears to be the best wmbination of hydraulic performance and reliance and least cost. Recommendation: Design No. 6 See attached sketches and analyses. Belvedere Street The basic recommendation of the Master Plan was followed, along with an extension of the water system to provide service to the dead~rtd of Cypress SVeet and connection to the 4"PVC main on Nautical Boulevard South, through a new easement to be obtained across private properties. Fue drants a_nd Naives Fire Hydrant spacing for all improvemertts was established as no farther than 500 feet between hydrants as measured along the street. All hydrants have associated hydrant valves. Based on this spacing, 17 new fue hydrams were assigned with associated new or existing Hydrant Numbers from the overall Master Water Distn'bution System map, as follows: 347 Saratoga Circle South, 100 ft. east of Mayport Road, North side 348 Saratoga Circle South, 400 feet east of Mayport Road, North side 192 Saratoga Cvcle South, 770 ft. east of Mayport Road, at the location of the original hydrant, which will be removed, North side 349 Saratoga Circle Cul-De-Sac, at farthest poim east, at end ~ new 6" main. 350 Saratoga Circle North, at bend of street to sout}~ South side 351 Saratoga Circle North 465 ft. east of Mayport Road, North side 352 Saratoga Cvcle North, 75 ft. Fast of Mayport Road, North side 353 Forrestal Circle South, 110 feet east of Mayport Road, North side 354 Forrestal Circle South, 540 feet east of Mayport Road, North side 355 Forrestal Cvcle Ctrl-De-Sac, at frthest point east, a2 end of new 6" main 356 Forrestal Circle North, at bend of street to south, South Side 357 Forrestal Circle North, 65 ft. east of Mayport Road, North side Page No. 4 DESI *N A RT - RATA(` /FORRFSTAT ['IR['1 FC BRLVRI)RRF S FI'T (CON'T) DESIGN CON4ID ATION N T yCF,~ Cararnea and Forrestal Circles Hydraulic Analyses of 1995 and 1996 were obtained from the firm of Gee 8t Jenson Fagmeers, Inc., and were utilized to more definitively study the improvements at Saratoga and Forrestal Circles. Afire Bow of 1,200 gallons per minute (GPM) was assumod from two future hydrams one at Mayport Road and Saratoga Circle North and the other cear the ail-do-sac. In the WATER hydraulic analysis modeling program, nodes and lines are e.~tablished at key points for analysis. The node numbers used as simulated fire hydrants were 970 and 990. Both were given 600 GPM demand, and the normal City demand was corttirmed to simulate real conditions. Several design configurations were explored, including: Design No. I. The original recommendation of replacing all mains in Saratoga/Forrestal with 8" PVC, and construct a connecting main along Mayport Road between Saratoga and Forrestal. This design would be based on the City foods from the original CIP connections under Mayport Road. Design No. 2. Expanding Design No. 1 to include a new oomection along Mayptxt Road with a new 8" main to Plaza Road and connect to a 6" main east ofMayport road. This would provide a third feed from the City system. Design No. 3. Expanding Design No. 1 to include a new connection to Aquatic Drive with a new 8' main extending east from Saratoga Circle North through as easement, user the FDOT ditch and through a new easement in Aquatic Gardens to a 6" PVC main. This would provide a third feed from the City system. Design Nos. 4-6. Variations on Designs 1 through 3 by reducing the new pipe sizes to 6" PVC. Based on the design flow parameters, analyses were performed with the WATER Hydraulic Analysis program. Also field conditions were examined for constructibility and practicalness. The analyses revealed: Design No. 1: Adequate residual pressures with the design Bows, but platting too much reliance on the old connections undo: Mayport Road. Design No. 2: Adequate residual pressures with the design flows, but the new construction along Mayport Road to Plaza would be very expensive and difficult, considering the new Post Office landscaping, driveways and FDOT problems. Page No. 3 DESIGN REPORT -CAR ATO('A/FnRRFSTAI ('IR('1 F4 RFI VFI)FRF CTRFFT (CON'T) This distribution system was constructed along with Saratoga Circles North and South. The initial connection to the City system was a 4' CIP under Mayport Road from the existing main, then reducing to a 2" GM pipe along Forrestal Circle North, and continuing as 2" along Forrestal Circle South and the wl-de-saa Again no other connection to the City systcxii was made. Both Saratoga and Forrestal were virtually long dead-end mains. No fire hydrant was installed on Forrestal Circle. The nearest hydrant is on Mayport Road, approximately 1,000 feet from the wi- de-sac. As with Saratoga Circle, numerous breaks have occurred in the 2" maiq and Bow rates and residual pressures are very low. The improvements for Forrestal Circle water system were scheduled to be included in the Saratoga Circle improvements, resulting from the wmmitment made by the City Manager in 1995. The street was part of the original Saltair Subdivision, and water systems were constructed in the early 1960's. The mains consisted of a 3" Galv.. Metal. pipe connecting at Seaspray Avenue, and continuing south for approx. 270 feet. At this poim, the pipe changed to 2" Galv.. Metal pipe, and continued past David Street and Cypress Street to a dead~nd at the last residential lot south of Cypress Street. Belvedere Street at this point was asphalt paving and becomes a pedestrian Bass Path leading past an apartmem complex to businesses and a parking lot, before the street becomes a paved back alley (still with 50' R/VV) tending to Seminole Road near a laundry, just north of Atlantic Boulevard. No 5re hydrants are on arty portion of Belvedere Street. The closest hydrants are at David Street and Seminole Road and Vikings Lane, 400 ft. North of Seaspray. Vilangs Lane is the extension of Belvedere Street to the north. Some areas of Belvedere Street are 750 feet from the nearest hydrant. The water main for the back alley is also a 2" Galv.. Metal pipe, connecting 6rom the 8" CIP in Seminole Road, and leading west to a dead-end at the back of a commercial building. The closest fire hydrant is just south of the alley imersection on Seminole Road, approx. 250 ft. from the commercial business at the end of the alley. Over the years numerous breaks and complaints of low pressure have occurred in Belvedere Street, with many requests for main replacement by the City utility staff. In 1996, the decision by the Public Works Director was made to include Belvedere Street with Saratoga and Forrestal Circles for Utility Improvemems. The Master Play prepared by Gee 8c Ieason recommended the mains be increased to 6" PVC, to include rephtcerttent of the 3" Galv.. Metal water main on David Street with 6" PVC to Seminole Road, and rephu~t of the 2" main in the alley with 6" PVC to Seminole Road, and connection with the new Belvedere street main. Page No. 2 / ~ [i i ~~c/ G~ UTILITY IMPROVEMENTS SARATOGA/FORRFSTA! CIRCLES AND BEL.VE_DERE STREET Prepared By: James G. Jacques, Technical Designer Public Works Department City of Atlantic Beach, rlorida This Resign Report will outline the design factors that went into the 6ttal design of improvements to the water, sewn and storm systems for this project. Saratoga Circles North and South The original water distn'bution system was installed in the early 1961Ys, and oonsistcd of a 6" Cast Iron Pipe (CIP) connection under Mayport Road to Saratoga Circle South, from the existing 8" water main (now increased to 10"), and becoming 6" Asbestos Cement (AC) water pipe to a 5re hydrant approx 800 ft. From Mayport road. This pipe rodtuxd to 2" Galvanized Metal (GM) pipe, and coroiaued around to Saratoga Cvde North, and into the cvl-de-sac. The 2" water mains dead~nded, with no other connections to the city water dislribu6on system. Over the years, many breaks in the mains have ooaurrd, and the existing water presstue is the area is reduced to a very low number during normal dema~ times, and to nearly zero in fire Bow demand times. A hydraulic analysis in 1995 was performed with fue Sow tests at the hydram, confirming the low Bows and residual pressures. Recommendation for replacement of the old water mains was made in a report from Gee 8t Jenson Engineers, Inc., in 1996. The recommended replacement was 8' Po}yvinyl Chloride (PVC) water rosin, with a oormection to Forrestal Circle South. A petition was submittal in 1995 from the residems of Saratoga Circle, demandirtg improvement in the water system, along with other utility improvements. A commitnteot from the City Manager was made to include the improvements in the upcoming Bond program. Forrestal Circles North and South Page No. 1 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Status of Desigrt For Saratoga and Forrestal Circles' Water and Drainage Improvements SUBMITTED B1': Robert S. Kosoy, P.E./Director of Public Works ~-lJtl~ DATE: August S, 1996 BACKGROUND: Staff has been aware of the deterioration of the water mains along Saratoga and Forrestal Circles and in 1995, after a petition from the citizens along Saratoga Circle, the City Manager promised work wotild be completed when the bow issue was approved One of Jim Jacques' first assigmtwta was to begin the design of the improvements to the water system on both streets. A teo-page design report is attached and the design plans arc 80% compleu. Thex pleas arc being designed and reviewed compleuly in-house using AUTOCAD. Regarding ~ recent complaints from Mr. DeLoach, 39 Saratoga Circle, at the July 22, 1996, Commission meeting, I have attached a memorandum from Harry McNally dated 7/26/96. As a further note, I have attached a list of water breaks which have occtured on Forrestal sad Saratoga circles in just the last year - nineteeni Many were under driveways, causing a two or throe man crew to be ties up for more than a nay. RECOMMENDATION: Authorize Staff To Bid Project When Design plans are 10075 Complete ATTACHMENTS: 1. Dealgn Report (10 Pages) 2. 1995-19% Water Break Reap 3. Memoraadtun From Harry McNally rc: 39 Saratoga REVH?WED BY CITY AGENDA ITEM NO:~i i _ n 0 YO a u3 Y -/ Q L YN O N6 Y I A ^ `' 8 M1 9 A O p y V y~ !) ~+ O O S ~ O S n S 'N N ~ N ~ ~ N ~ N ~ ~ ~O ~ ~ ~ ~ N ; ~ r p y 1 LL F~ ~ ~~ F~ ~ ~ ~ ~ Y LL ~ ~ ~Ny~ LL~ N N N F b ~' ~~yj1 O ~ <Z Y zQ uu FyjQ YY F ~ g VO a r s O ~ n ~ ~ Fa a F $ ^~ W ~ ~ ~ ~~ ~~ ~ ~= ~~ J ~~ Z qq~ W • ~^ ' ~~ W C F G ~o~ (~ a O V 'R S 'e a E ~ ~ ~~ ~ I ~ I ~ 'i ~ ~ ~ OCS~ l J H W 4 U Z U F 5 a U W C W z W 2 W K H a Z W z F 7 f 2 W 0 z LL MY t~~ a ~~ Z~~ 3 N~ s~ R u Fp~g Z r O 0 0 N - O O O N - OD a a r ~~I o- Q r W ~ ~ ~ ~ n ae m W ~ m W ~_ Z W ~'C W J F- U Q ^ H W ti 2 a W Ri ti U W a° a ~~~'~-_ 0 0 0 0 o S o ~ N O ~ ~ ~ NIA r ~- r W /A ~A ooo~$ - s~~ino ~~a3laent~ a ~. ... la i . r ~ i i I ..-. _ ~ fin = . I , ~ - ~i. _ ~ f ~ .. j i _ ' ; ,: ; ~ . ~ \ :. ~ . t~ i ! ~ ~4Y •(~ ~ '4 t tl i L ~+ ._ ~ ~ '~ +y ~c 8 r O O O O O O O O O O O O O O O O O O O O O O O O 00 ~D ~ N fA IA 49 {A ~tnlno ~vlol O Y~? j V Q r e~ r r ~ m ~ o~ ~ a ~ A Q A W } funds for each individual project. We have included construction costs for projects, such as the Oceanwalk water line connection, which have a set bid price. Also, we have included estimated construction costs for those projects which have acauate oonstrtrction cost estimates preparod by the design firm. Data from this table was used in developing the amen[ financial status of each project as shown on Page No. 2. Since so many projaxs are out for bid, the table shows an increase in Engineer's Estimates from last month, which will grrttly reduce the apparent fords remaining from the bond. The Public Wotirs Department will closely examine these estimates, and suggest methods to the design Srms for reducing the estimated costs, through ro-design if necessary, to bring the total project costs back on line with original bond estimates. Page No. 4 From current information, the total experrditures/errwmbrances against the above listed C1P projects are: As of Lune 28, 1996: Expenditures: S 1,321,301 or 9.27% of Total CIP Budget Encumbrances:$ 1,642,634 or 11.52% of Total CIP Budget Total: S 2,963,934 or 20.79% of Total CIP Budget The attached Tables and Charts are updates of those submitted on July 8, 1996, and will track the current design, constnrction and financial situations of the Capital Improvement Plan projerxs. No revisions were made to the Maps depicting project locations as submitted on June 10, 1996, and are not submitted in this package. Chart for. t'APITAi A'DROV°~,~crrr PLAN PROGRESS PIT i O 1Ti.AY This chart demonstrates the progress of curreat expendinrres versus the projected budgets for all projects for the first two years, 1996 and 1997, of the plan life, based on a tabulation approved by the Furance Department. The slope and value of the actual pcpardinrres graph are tracldog nicely with tbe slope and value of the projected expenditures, indicating we are still on track with costs. Chart for. This chart dearonsuates on a quarterly basis the same information presented in the fast chart. The actual expenditures for the fast and second quarter of 1996 appear to bahmtx out with the projected expenditures. The Third Quarts expenditures are shown and are within total Third Quarter projections. Chart for. SAPITAL IMPROVEI_~tFNT PLAN PROIECTFD S(:HFn rr.F OF F.XPF. This chart is an update of the Projected Schedules prepared for the Bond development. The chart reflects the latest information as to budgets, projects, and estimated schedules. There is no change from the last chart presented m June 1996. Table for: t (STING OF ALL EXPENDITURES AGA_1NCT LINE fI'EM Bt1n['*FTS This table lists all recorded expenditures and contract encumbrances against the CIP progrern Page No. 3 D ~ {{ ai W ~o ~W ~ ~ ~ h h r ~ P O O N Y f Fn ~ h ~ ~ ~ ~O . p b ~ ~ 000 fA ~ .~. N N j ~ 0 O -« oa --- U O H K H H w N N N H H H =~ ~ ~ ~ ~ ~ ~ ~ 8 ~ ~ ~ $~pa 'p ~I1 ~ r S S P a N .~pp h S W r~ P C P'~ ~ e7 N 00 00 ~D b ~`! P ~1 O ~ ~ M '~ 0 .~.~ ti ~ V CI N N w N N N H H N H N N s_ 'o a ~ 8 e ~ ~ -~ ~ T .o ~ ~ ~~a ~ r a_ ~ B a~~. $ U $ ~ a U G a: v° ~ U ~a o ~9 2 ~ ~ S 9 yc~ ~~ ~ ~ ~ U ~ _ ~ m m So ~ a~ m ~ m ~ ~ ~ ~ ~ $ ~ ~fiwo ~ w a U ~ ~~ ~ ,~, w m d s ~~ 8 ~ m d ~i T u ~ $9 ~ ~ S~~ b5m '~a ~ $~ ~ a w ~ E• w .e a .~ ~ s F .~ ~ ~ 5 ~~ g~ c~~ ~ ~~ ~ g~g ~m ., aB ~ wz m8~ ~~ uc~ ~ ~~ ~ 6 a°c~ w C7 a ~ N W (+~ a °z ~ ~ d o d b y ~ o ~ a ~ ~ ~ w ~~ ~ ~~ w ~ ~ ~ a a ~ 3~ o e< F o0 ~ ~ ~z ~ Q x ~ a ~~ ~, ~ ~ ~ FF rn a a~ ~ 3 ~' w z ~~' ~~ w a w ~ ~ as WN ~ ~ ~ a a 3~ ~ ~3 ~ ~ a ~ ~z~ ~ ~ o ~. a < ~ ~~ ~~ C ua ~ ~ ~ m 3 m m o vHi ~ a ~ w ~ _ ~ ~"~ N O o ~ e ~ $ g ~ a ~ F a `~ a ¢ a a a m O v i N O z a PROJECT STATUS OF CAPITAL IMPROVEMENT PLAN PROJECTS Progress Report (No. 2) was presented to the City Commission on July 8, 1996, by the Department of Public Works to discuss the status of the Capita! Improvements which are part of the Bond Issue. This report will update the status of all projects, bond monies and schedules, and discuss any recent modifications during the past month. The month of July saw the following actions: Beginning of operation of major portions of the Wastewater Treatment Plant at Sandpiper lane, testing the components, and paving of access roads around the plsrt and Public Works. Receiving bids on Two (2) bond projects. The resuhs were: New Well at Water Treatment Plant No. 2, opened July 18, 1996. The bids received were over the allotted budget, and the project will be rebid. Wate: Extension in Mayport Road at Pioncer Drive (part of Water Main Upgrades), opened July 18, 1996. Bids received, artd recommendation for award to low bidder will be made 8/12/96. • A Pre-bid meeting with contractors was held concerning the Beach Avenue and Oak Hartwr water and sewer improvement projects. Several pertinent points were discussed to clarify the City's intent, protect the traveling pubGo, and to save costs with uniform methods of construction between the two projects. • A Public Meeting was held on the Beach Avenue project on July 29, 1996, with local property owners to discuss the assessment rates, construction periods and other concdns of the residents. • A Public Meeting was held on the Oak Harbor project on August 5, ]996, with local property owners to discuss the construction periods and other concerns of the residems. • Bids will be received on the Beach Avenue and Oak Harbor projects en August 8, 1996. • The Buccaneer Water Treatment Plant No. 3 is nearing completion of the constntction, and awaiting clearances by the Heahh Department on major componetts prior to placang the expansions into service. Page No. 1 CAPITAL IIVIPROVEMENT PLAN CITY OF ATLANTIC BEACII, FLORIDA PROGRESS REPORT CIl1f OF PRESENTATION TO THE CITY COMMISSION Lyman Fletdter, Mayor Suzanne Shaughnessy, Commissioner Trm Rood, Commissioner John Mesav ,Commissioner Stephen Rosenbloom, Commissiorkr Tim Jarboe, City Manager Maureen King, City Cleric Nan Jeagea, City Attorney BY= Public Works Departtne~, Robert S. Kosoy, P.E., Daecxor James G. Jacques, To~xl Designer and Penance Department, Am Mace, C.P.A, Dirxtor Jeri 13enjamiq C.P.A, Acoouoting Supervisor 8 .' PARK IMPROVEMENTS STATUS REPORT, JULY l2, 1996 Handicap Beach Aocess A. We're waiting au a permit 6om DEP. to begin the bid process. Bull Park A. New playground equipment is on order. Work should begin within the next four woeks. r ~ CITY OF ~f ~llactlC - 7(a2Cct!a __..~- ~ 1~ _-._._. August 7, 1996 ~~... To: Jim Jarboe, City Manager T 'i , l From: Timmy Johnson, Parks & Recreation Director/,~.I~; i Re: Park Improvements Status Report Below is the park improvement status as of August 2. Howell Part: IwMI tiF?fl\ULE itUAU 471.~~ I7(' Bk:4('H. tl.()RfiM J22it :y,lc kax ~wNl zJ7-<Nnc A. Howell Park is scheduled to be complete within the next thra weeks B. 95% of the eroded railroad ties have been removed and disposed of. C. A 70' x 100' area oft Seminole Rd. has been partially underbrushed and will represent a new opening. D. All of the bridges decJ:ilig and handrails have been removed and disposed of. E. New decking has been installed on tine of the seven bridges. F. The Cih' Cornniissioo approved change order q one, which was to replace two support beams G. Some of the trails will be rerouted because thw arc so Irnv. H. New rail road ties have been put in place and are waiting to be anchored. The renovation in Howell Park is really coming along and once carnplete Howell Park will be a much improved Park. Russell Parl: A. Russell Park is 90% complete B. The o!d playgound equipment has been renioced. C New playgound equipment has been installed. D. We're waiting for the dugouts and bleacher to arrive. E. The lights for the ball field are complete. 1 have already received compliments on the improvements thus far. 8A Heywood A. Dowling State Certified Contractor CBC 006814 August 7,1996 Jim Jarboe, City Manager City of Atlantic Beach 800 Seminole Rd. Atlantic Beach, Florida 32233 RE: ADSLE GRAGE COt4lUNITY CENTER RENOVATIONS Dear Jim: The revised budget to complete the above referenced work, encompassing t)te correction of past electrical and fire code violations recently reported by Don Ford and Chief Ruley, is as follows- REVISED BIIDGET FOR ADELE GRAGE COI4IUNITY CENTER RENOVATIONS CODE DESCRIPTION BUDGETED ANOONT A- C_eilina and Wall Restoration 1. Electrical 2. Ait Conditioning f 6,670 3. Attic Insulation 1,615 4. Carpentry 600 5. Staining 3,726 6. Flooring 3,743 7. Miscellaneous 290 500 Total 17,144 B' Bathroom Addition 1. Plumbing 2. Electrical ~ 1,500 3. Carpentry 125 4. Staining 875 5. Flooring ~ ' 225 6. Miscellaneou4 ~ 490 / / i ~' 500 j i ~~ ~/ Total ~ 3,715 Pre , ' i pared ~L ~Coebined Total Fieyv bd A. Dov tng ~ 20 859 Nc~r ('nnvruiti~~n & Remodeling ~7 113 4iL Sir,ri ~ Atl:n.~i, Ik„6, I I, 321 S3 ~ Phorr/tai (9M) 246.1833 <° o m o N O r O O Z w J LL z w W O p ~ p a ~ J ~ V- LL - ~ = w w U U U W Z W _U m U p ~ w Z W U 3W Z w Q W o = z w z U m w 0 0 y Q h N N (/1 F N tp r ~ N lh F fD e7 W N y o 0 0 0 0 0 0 ~ J O O O O O O O ~ ~ F m ~ N O~ O N r tD N M ~ ~ N O ~ ~ M M 1A IA ~- N ap O < N r ~O ~ N U u~ w W N U w O O O O N O N O O t° Q p ~? ° ~ U ~ O O O O O O 0 0 W h m W 0 N N Q aD N t0 cp O O ~ ~ N m O Z N W ~ ~ ~ N W N N l0 Q N O N O O N ~ a w «, 0 0 0 0 0 0 0 0 w U Z N a '~ Y ~ ~ ~ ~ W U U ~ U O Q K x U K U J O m ~ ~ ~ 5 ~ _ N p C E o Z ~ O 7 U ~ a T ° c ; _ m rn Z ~ c O ~ U ~ m - w Yl N 0! n ~ a Z T ~ ~ 10 O ~ c y ; a O o E~ O m m c O ~ v °- z A m d n ~ F- V v ~ i Z° [~ F n N n _ W~ >. O p p N W D ` oxUV>aa aQ LL m n o m n v ~ rv O vi H U m Q H O H ' d \ \ ~~ ^~~~ , L \ N Cy `Y \ C O~ \~ ~ o ~b o r O \ I O m r 1 ~ ~ ~ n N ( ~ ( ~rj N N o N ~ ° ° ' f N u ~ O U ~ rn c U y ~ F a '" ~ U Vi N ~ n o O a ~ ~~ ~ fA ~ J ~ 10 C f ~ j 0 C 0 0 0 0 0 0 0 O N X 0 0 t0 ~ O i0 ~ ~ ° W W N r 19 ~ W Q M ~ ~ 1 H ~ ° ° ° ° ~ ° o o o o U U O ap O O N ~(j M W M N N (p a w di N i w N N b ~ d ~~ N N U ~ ~ = O J J U J O N O S .- r >, O iU N N C ' o U N H ~ O ~ O m ~ U t U ~ Z W d ~ ~ ~ F m h m .z n U o ` J p ¢ c ° o a z ~ ,app ~`° ,~ ~ m y d O O n w m + ' ~ ~mUUU1L d N \ t q Robert S. Kosoy, P.E. City of Atlantic Beach July 22, 1996 -Page 3 We have enGosed a detailed breakdown of the fees for your review. Should you have any questions, comments, or require further information regarding any aspect of this proposal, please contact our office. Yours truly, i / _ .. \~ I ~J~f{T J .- ~ Jlli/ ^J ~~~j ' James S. English, P.E. Senior Vice President ~~~~ Jo n E. Collins, Jr., P.E. Senior Associate Enclosures MPK/ GEE 6 JENSON ~ ~.y~~. ..~. 4+cnnr<:~s :~ar.ns inc • 9a5. F'hdbps H~gnwaY. Sono ~ Ja.•sMmf.E. Fwr,~a 3775F, • (%~.~ 79290+1 • Fay (90n}f?2~a20E n RobeR S. Kosoy, P.E. City of Atlantic Beach July 22, 1996 -Page 2 3. Specifications: Along with the Plans, we will prepare a comprehensive set of project specifications, outlining the materials of construction, procedures and Contract Conditions to which the Contractor will adhere. TASK 3: PERMITTING 1. Preapplication Meeting with SJRWMD: We will attend one (1) meeting with St. Johns River Water Management District personnel at their Jacksonville District Office, to discuss the permitting requirements for the project. The objective of this meeting is to verify requirements for detention and to receive preliminary approval of the design. 2. Prepare Permit Application(,±: Once all of the above work is completed and approved by the City, we will submit the required documentation to the SJRWMD for a stormwater management permit. All permit fees will be paid by the City. 3. Address Regulatory Aaencv Comme~r~: We will also address any SJRWMD comments subsequent to the permit application submittal. This will include one (1) meeting with SJRWMD personnel, and preparation of all necessary documentation in order to adequately address their comments. The engineering services will be performed under our existing continuing engineering services contract, a copy of which, along with a current rate schedule, is enclosed. The engineering fee for the work described above is as follows: Beach Avenue Stormwater Management System Improvements 1 Field Coordination $225.00 2 Design (Plans & Specifications) 6,265.00 3. Permitting 3,375.OC 4. Reimbursable Costs 667.00 iy G'fy 5~4,28z.00--_ /O/ S32 • oe GEE 6 JENSON ' ~n~n„•~,~, a,~n:c. ;:y [rannrz~s_ i~ • 4eS7 Pn~n~ny H~onway. Smte a Jan sm-.~~in i kr ~tla 329% • ~y"W 11979p3] • Fa. i4"1a1292a9~~ uJ July 22, 1996 Robert S. Kosoy, P.E. Public Works Director City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233-4381 Re: Proposal for Engineering Services City of Atlantic Beach Beach Avenue Drainage Imorovements Dear Mr. Kosoy: GEE & JENSON f:ngrcrtrS-AlLttiIKIS%dn(rerS, InC 9a52 Plnllrpe Ibgnwdj $~~ile a Jdch501rvJIB f'nnha 3225G Tcuplxy:e l's~a1792509] i a. i `iJa 7292 a2pE; Pursuant to your request Gee & Jenson is providing you with an expanded scope of services for the above-referenced project. TASK 1: FIELD COORDINATION We will coordinate with our land surveyor subconsultant regarding the work required to establish grades in the subject work locations. Based on your previous telephone conversation Michael Kane of our office , it is our understanding that only two locations along Beach Avenue are designated for drainage improvements, namely at the intersection of Beach and 17th Street, and along Beach Avenue between 19th and 20th Streets. TASK 2: DESIGN Hydrologic Analysis: We will delineate the drainage sub-areas at each location for determination of peak stormwater runoff quantities. This will include using the Rational Method to determine the peak runoff during a 5-year storm, including estimation of runoff coefficients, and approximation of drainage area acreages. In addition, proposed stormwater pipelines will be sized to handle this peak runoff, as well as provide necessary detention within the system itself. 2. Contract Drawings: The above data, as well as base maps from our land surveying subconsultant, will be used to develop the Contract Drawings for the project. The Plans well show the horizontal alignment of the proposed storm sewers. as well as profiles detalling conflicts with existing utilities, connections to existing structures, etc The Plans will likely be plotted using a horizontal scale of 1" = 20', and a vertical scale of 1' = 5' To properly fund the design and construction of this important project, we recommend the following: 1. Assign this project to Bond Progam budgets under overall stormwater improvements project SU9601. The accounts would be: A budgeted amount of 513,782 for Account 480-0000-533.63-01 A budgeted amount of 560,000 for Account 480-0000-533.63-04 2. Establish a P.O. for Gee & Jenson in the amount of S 10,532.00 (Proj. SU9601). 3. Construct the drainage improvements as a Change Order to Beach Avenue (Proj. AW9603), but charge them against Proj. SU9601. Page No. 2 PUBLIC WORKS DEPARTMENT STAFF REPORT August 5, 1996 The Beach Avenue Water and Sewer Extensions project has been on-going for over 7 years. No drainage improvements had been included in the scope of work, other than minor grading improvemems to be accomphshed during the paving portion of the work. The water and sewer project is part of the overall Bond program for utility improvements, as Project No. AW9603. In June, 1996, the Public Works Department became aware of problems in drainage on Beach Avenue at 17th, 18th and 20th Streets. The Beach Avenue W/S design engineers, Gee & Jenson Engineers, Inc. (GBr,J), were asked to prepare a proposal for design and permitting of the necessary improvements as an extension of their existing design contract. The wnstruction work should be done as a Change Order to the main project. We do not want to disturb Beach Avenue pavement with new storm pipe and inlets after new pavement is laid. A Public Meeting was held on ]uly 29, 1996, with the residents atul property owners of the Beach Avenue area. At the meeting, several concerns were raised about the drainage problems, and if this project would correct them. We told the residents that the current plans do not have drainage construction, but that a Change Order will be prepared after design and permits are completed to include drainage improvements on Beach Avenue at 17th, 18th and 20th Streets. A concern was also raised about drainage problems at Dewees Avenue and Beach Avenue intersection. The paving plans indicate the new pavement in the area will be graded to allow proper bow south to an existing inlet just north of 16th Street, and this will alleviate the drainage problems. A proposal from G&J has been received which appears satisfactory, with the following stipulations: Field Survey services will be obtained by the Public Works Department in our on- going effort to reduce overall design costs. We will obtain three proposals from local surveyors -approximate cost 53,250.00. 2. G&] design proposal will be for S 10,532.00. Estimated construction cost (in- house estimate only) is approximately 560,000. Construction administration will be done as part of Beach Ave. Page No. 1 CITY OF ATLANTIC BEACH CITY COMMLSSION MEETLNG STAFF REPORT AGENDA TEEM: ADDITIONAL DESIGN ANll CONSTRUCTION DRAINAGE AdPROVEMENTS BEACH AVENUE AND 17TH TO 20TH STREETS SUBMITTED BY: ROBERT S. KOSOY, P.E./DIRECTOR OF PUBLIC WORKS ~~ JIM JACQUES, TECHNICAL DESIGNER PUBLIC WORKS DEPARTMENT DATE: AUGUST 5, 1996 BACKGROUND: SEE ATTACHED STAFF REPORT DATED JULY 30, 1996, TTTLID `BEACH AVENUE DRAINAGE IIv1PROVEMENTS". RECOMMENDATION: FUND DESIGN AND CONSTRUCTION OF THLS IlviPORTANT PROJECT UNDER THE BOND PROGRAM BUDGET Pmt ATTACHED ME1tRORANDUM ATTACHMENTS: 1. STAFF REPORT MEMORANDUM 2. PROPOSAL FROM GEE & BENSON REVIEWED BY CITY AGENDA ITEM NO: 7 = I o o ; o A ^ I `: I ? I Qr c~N ~ a w rh o0 I ~ o I I ~ ' , ~ vw z~ Q ~ LL; I~~ a~ i=a ~ ~ ~~ ' I ~ ~ fA X } a ( X ~ I C ~~••. V I I ~ p O rr O ~ ~ C O _ ti ~ Om0 N ~~ IQ ~ ~ J I IW i ( . L m ~~ >J 2 _ ) d W = SSo8 O ~ ~ ^ ~ L ! `` ~ m d c Ig m z C 3 ~ I- - ~ i ~, L r ~ ~ V °o °o °o °o v ~ I ~~ W O ~ ~ I i ~ w U Q ~ o m Y z 5 o m ~ ~ o ~ o ~ ~' ~ j 8 ~ ~ LL ~ > _ ~ o ~ O ~ o v c W_ _ F Q o ~ ` a m ~ Z ~ ~ ~ 1~FU~ ~ tq b ~ ~ 0 ~ ~ Z ~ N~ Q IA m w O O1 O ~ N t7 Q to ~ SALES ORDER CONTRACT ' AMERICAN DUCTILE IRON PIPE - A DIVISION OF AMERICAN CAST IRON PIPE COMPNNV Pa eox nn . ewawr~. ~L~ew.• auo2aTZT om~...~ OAC[ OFLtHiZ99-0101264 ~IDAVIO A BEACH CONSTRUCTION ~ e~DAYID A BEACH CONSTRUCTION• IN ~ PO BOX 2010 OAYIO BEACH CONSTRUCTION C/L BUCCANEER UTILITIES BLOC f 902 ASSISSI LANE ~NICANOPT FL 32667 ~ ` LATLANTIC BEACH• FL 32233 J P. O. 80X 2727 ~IRNINGHAM• Al 35202 J i .. ~...,..,, a[scr+mna+ un Werra ewCF w~ dICES DO NOT INCLUDE TAXES. ANY APPLICABLE TAXES WILL BE ADDED AT THE [ME OF INVOICING UNLESS APPROPRIATE 7AX EXEMPTION CERTIFICATES HAVE cEN PROVIDED. t ~ 1 B" MJ MJ SLEEVE C153 SOLID• OA 1'0~• 350 53.06 65.00 EA PSI• LR1. 1-2 2 8 MJ ACtESSQRT SET EA LININGS 1 - ASPHALTIC LINED tI) CDA7ING5 2 - ASPHAL 71C O~ ~~ LLW 00 ^ ~ v '~ /, - - - - - - s ~ .. - - - ~ ~ (~ ~: ~ v v v .- - L - _ C L _ - - ~ n - - r ~ J r _. - - o n c _ - .. :v ... ~ v n ~ ~ T +~ ~ ~ n h . ~+ .- ~ - a :11 V V V ~c . ~ T ..- . . ~ ~ . o _ ~ v S - ~ a _ C+. T a•~ y V _ = 3 '~ V CDNTINUED~ 0101264 -ERNS:.NOCCNO~T70N5ONRFyERSE510E,~w!r'^au5-LE5 ' SALES ORDER CONTRACT AMERICAN DUCTILE [RON PLPE ~ - A DIVISION OF AMERICAN CAST IRON PIPE COMPANY PQ BO% 3737. BRAMGw1M. AtA911MA 75203.3737 ~ OOAGK NONE _ ~OEAC1•-O - ~ I UAYIU A OEA1.M LUI~~•RYl.11Yn i o f uw-au w ocna.ri ~rY~i~RVr~aY!•• an i PO BOX 2010 BUCCANEER UTILITIES BLDG C/O BEACH CONSTR(1CTION CO E 902 ASSISSI LANE LMICANOPY FL 32067 ~ ` LATLANTIC BEACH• FL 32233 J ~e P. 0. BOX 2727 - LBIRMINGHAM• AL 35202 J a„•,~. ~ acxw.nw urtvmrt w .a u.., 350 PSI• (P )• 4-2 1 6 B RJ ACCESSOR7 SET EA .2 1 B^XB~XB•'XB~ NJ C153 CROS S• ALL CENTERS 111.06 155.14 EA 6.5'•• 350 PSI• (R)• 4-2 3 4 8 MJ ACGESSORT SE7 EA 4 ~ 1 8•• FLG C110-SR 90 BENO• ALL CENTERS 9~• 109.08 113.20 EA ~ ' 2S0 PSI• (GI. 4-G 5 80 8" FST FSTPE PIPE CL-350 0.25 20.1'• 478.27 6.28 FT 2-2 6 4 8 F57 58R GASKET EA 7 1 LUBRICANT FASTITE AMERICAN 2 LB 2.00 EA 8 2 8~ MJ C153 45 BENO• ALL CENTERS 4~• 350 51.30 75.16 EA PSI. (P)• 4-2 q 4 8 NJ AC CESSORT SE7 EA O 80 e" FST FSTPE PIPE CL-350 0.25" 20.1. 478.27 6.28 FT 2-2 - - , ;aoEn ro -~. ,.,, INUEDI D101229 ~ i _ ~.. ,.en„oe.Tnere...e ~ • ee " SALES ORDER CONTRACT AMERICAN DUCTILE LRON PIPE - A DMSION OF AMERIClW CAST IRON PIPE COMPANY va eox aTn . ewr+c.ww. KA~~ sszo:-nn aoau•~1 r~vw ~7ACK OFL00299-0101228 fw oue ~asn...i.r.w.ra......~ a.~o.u s,..~. i22/o NONE _ BEAC140 - PO BOX 2010 ~ c i Uw•au w ocw..n a.una.wyb.ly BUCCANEER UTILITIES BLDG WO BEACH CONSTRUCTION CO 902 ASSISSI LANE ~MICANOP7 FL 32667 i ` LATLANTIC BEACH• FL 32233 J i P. 0. BOX 2727 LBIRNINGHAN• AL 35202 J _.--.-.. ossrJ+vrn. wr wgp~rt wxf 1 wr tICES 00 NOT INCLUDE TAXES. ANY APPLICABLE TAXES WILL BE ADDED AT THE :ME OF INVOICING UNLESS APPROPRIATE TAX EXEMPTION CERTIFICATES HAVE :EN PROVIDED. 100 B" FST FSTPE PIPE CL-350 0.25" 20.1~~ 478.27 6.28 FT 2-2 5 8 F57 SBR GASKET EA 1 LUBRICANT FASTITE AMERICAN 2 LB 2.00 EA 2 8~ FLG MJPE PIPE CL-53 0.36 5.O~s 2-G 186.24 96.03 EA 3 8" !fJ C153 90 BENO• ALL CENTERS 7.5~• 65.00 83.14 EA 350 PSI• (P)• 4-2 6 8 HJ ACCESSORY SET EA 4 8" NJ 6153 90 BEND• ALL CENTERS 7.S~s 65.00 83.14 EA 350 PSI• (P)• 4-2 8 8 MJ ACCESSORY SET EA ' 1 8" FLG FLG PIPE CL-53 0.36" 1.4"s (GI• 192.52 179.69 EA ;J9 2-c 2 B^XB"JC8" MJ C153 TEE• ALL CENTERS 7.2"• 88.95 114.04 EA CONTINUEDI 0101228 tn„~ ...............,,,.~er...onreeeee,ne,ee.v--. .~ ~~_ ' SLLES ORDER CONTRACT - AMERICAN DUCTILE IRON PIPE - A DIVISION OF AMERICAN CAST IRON PIPE COMPANY Pp. BO% 2727 . BFM.MaY11w. ALABAMA Y'202-7727 a®1MAi1 REV.IQ ~ACx OF100294-O1OI220 uo.rt 3.~o..ie.a~,,..eA ~~...~ .,..A.. X22/9 NONE BEAC140 - ~ Yw~IY w ocwa.n wna~nu~.a aux. ~ a i u^.au ^ ocwa.n ~.aM.~.RVa.J aun• In I PD BOX 2010 ~ BUCCANEER UTILITIES BLOC C/O BEACH CONSTRUCTION CD E 902 ASSISSI LANE LNICANOPY FL 32667 ~ LATLANTI[ BEACH• FL 32233 I P. O. 6OX 2727 LBIRMIN6HAM• Al 35202 J ouA„rtn~ aew+~Pm+ uo...Kr.7 .AtfE I ,,..~ 4 8 F5T SBR GASKE7 EA 1 LUBRICANT FASTITE AMERICAN 2 LB 2.00 EA -~4 1 8" FLG N.1PE PIPE CL-53 036^ 10'0^• 2-G 345.08 150.54 EA ~(N' 4 8" NJ C1.53 45 BENO• ALL CEN7ER5 4^• 350 51.30 75.16 EA PSI. (P )• 4-2 8 B MJ ACCESSORY SE7 EA 2 4^ FLG NJPE P[PE G1-53 0.32 5'6^• 2-G 93.70 65.31 EA 1 8~ MJ 0153 90 BEND. ALL CENTERS 7.5^• 65.00 83.14 EA 350 PSI. (P I. 4~2 ~~ 2 8 NJ ACCESSORY SET EA ~'~~ 4 8^X8^XB^ MJ C153 7EE• ALL CENTERS 7.2^• OB.95 114.04 EA r'~' 350 PSI • (P) • 4-Z 12 8 NJ ACCESSORY SET EA 2 4^ NJ C153 90 BEND• ALL CENTERS 5^. 350 24.75 37.06 EA I Ja1EP .A I +'EV nr0 CONTINUEDI OIO1228 ~ TCUC ]N!1 ^^~RVTny<:-N OFVCOCC CMC aowv ^ a.. :_~ P, LC; 18. 95 IHL' :-::J f.iY 9UJ ]8D Si:7 PdR7RIDGE ~tELL DR111I$G Panridt;e fell Dri l l ia= Co. , Inc. 4744 Colliaz Road Ot'~ie Part. FL 32073-2023 904-269-1333 or 906-3SS-3323 Da 10/16/95 TO Reach Constrvetiern Co., Inc. Phone: FSII 4000 ~ 35th Terr. tSIJ; 3SS-5556 Gainesville, Fl 32608 City of Atlantic Beach Site Atlantic Beach--Plant N3 Atlantic Beach FL _ Cotmt~ lhtvat Netahborhood Beaches S T R 29 Site Rereby Submit Estimates For: ITE3l A 40 df 460 roll 3 Atte hq ud NO Tut Includes 8" spttas 3 lever check valve. 8" pte valve. 8" spoo! 90 let ::uttl terrace fernmte rat! :ce fat iitite/ pent ;etnalte. !atull«roa doer sot ::el0de atler enetrc tun; s pining ;ut tit ::: cff rare. :f :!c iaU it tot tultile! rt l![ ral see tlu olLet cttr;e «let. ITEV C 12x8 pub! ie suPDly iau uteri u yell. !ire till le:ate! i0 tlule liar:ote. 9tea tale rdI !e cri!lel iaO rte iitert0ee. k u ut;nrute to rater Oluiu/ tt llat or Ee (rte Ira utenl total. !situ tin Sur ;auutee. onus as sns»aataaraaausaaa PRICE SCI~^ULE taaaaaaaa aaa:salsas tas aasaua IT13d A ItWttt te« a:uild et :~ n:i 521,350.00 fterlen 110. Iltl. lite~itlt tuliu ptq 6ua clf«t lit;t i:r tic !.:« !7 !...: seeud !_ ter fl.:or eui ueut :Iltet ::ate;e. ~_ It. e«mte llte utltlu nttr sW, rtl tttttn ITI3d C Nlt - utits trace for tniln [rents a T]1.00 It. 24,850.00 !_ )tr ::.:or edd«:cret trulel Iaa;e _ Il. ntrute !rice teeT rat !:Clan re ll/ !rl^;, Sett art er Ire/lit. Tenn !ee 300.00 Int tat tent 2.500.00 FSTIL1E;ri0T11 S 54,%20.00 -~ jot-.~ i '~ ~_-~.~L=°r 4'8/70x0. .aaasaa:::a::aa:aaaasaaaaaa• ?Al'1dE;+T SC:cffSULE aaaaauaaa::uaaau:a a:::uaa - SJ1 GROSIi ~F f ;1,':O.W iS 1FCOIIFL. .T iILL 3E ITLIi 15 FOLLOIl: S IGQ, S IFLI. S )ERIC. .a ?lllfCE Fat EICi ['il iUi 3e CAF eZr- ii;Y.iS. :4 ,eteret per tru i lil per war ptu resnute «taran t leer nil le clutn to put :u eca:ur. :e«f+« S rt _J /_ 9eeenfl Intl tr pertneit kIt Cr.. .s..ie n;1! a rater :Na w inn +n«ta, neneiq Irn trOdr. rrer sit ;te-vu to nit arts; nn efliuen tau :! rpen ur elrnt « role ditereuot of !aura;e kll Ce., lit. ul t;mt :: reuse ro re+e unint hnnge ielt ie., .x. L•ea nr w ul err;e is nit pepern w ui ettgant. .'i«ua tr .yroreterir i:u te! rpu.:a cr met l!t dt:ue. -lir trc{Ora rthect :r elute atletr rata!. r«troN w orlet b Irecees .r inn nUtt !7 eryr. 7e sears proleut .: satin a :!e pr¢u ne teru «enliel -e«u. Lf T::ESS 'A17NESS SIGYATURh Jl• UwNFR/CUNTFUCTOR (Seal) Cate SIGtIATLRE (Seal) Date duo: SUBCONTRACTOR AGREEMENT THIS AGREEMEST made and entered into by and between REACH CO1fSTRIICTIOlf COMPAtPY. I1fC., hereinafter called the Contractor and Partridge Well Drilling Company, Inc. hereinafter called the Subcontractor, WITNESSETH: The Contractor, for the full, complete and faithful performance of thin subcontract, agrees to pay the Subcontractor, is accordance herewith, the sum of: Fitly Four Thousand Seven Hundred Twenty 00/ 100 Dollars SCOPE: One Water Well Supply and pump per the attached quote. In consideration therefore, the Subcontractor agrees as follows: 1. To furnish all superv_ ision, labor and materials, and perform all work as desa-ibed in Paragraph 3 hereof, for the consideration of $54,720.00 Cor City of Atlantic Heath hereinafter called Owner, in accordance with the Contract dated January, 96 between the Owner and the Contractor, and the general and special conditions of said Contract, and in accordance with the drawings and specifications and addenda of said construction by Sims Design Consultants of which documents in their ENTIRETY are hereinafter referred to as the Main Cona-act. - To be bound by the :erns of said Main Contract with the Owner (including every pan of and ail the general and special conditions, drawings, specifications and addendal, in any way applicable to this Subcontract, and also by the PROVISIONS PRINTED ON THE FOLLOWING PAGES. which aze hereby referred to and made a part of this Subcontract. Subcontractor certifies that the Main Contract has been read by him. 3. That the labor and materials to be furnished, and the work to be performed by the Subcontractor are per the above listed scope, and in complete in accordance with the Maur Contract. IlY WITIVE99 WIiEREOF the Contractor and Subcontractor have executed this agreement in duplicate this I. lanuar}-. 1996 . ~, . / Contractor Donna P. Beach. President day of January, 1996. Subcontractor )PROVISIONS PRINTED OR THE FOLLOWIIITG PAGES ARE PART OF TSI9 AGREE~IQT A17D HIIQDI3YG IIPON THE PARTIES.) ~~ BEACH CONSTRUCTION COMPANY, INC. 4„~,..~r,~~, GENERAL CONTRACTOR LICENSE NO. CG C1763548 -~$ 1445 SW 35TH TERRACE, SIJTiE N460 GAINESVILLE, FLORIDA 32608 (352)335-5556 FAX (352)335-665 a o• June 10, 1996 Smith 8 Gillespie Engineers Mr. Douglas Layton P.O. Box 53138 Jacksonville, FL 32201 Dear Doug; of Y~ SSA 8~ We understand that the drilling of the well and furnishing and installing the pump will be removed from the contract. Our deduct for this work is as follows: Partridge Wefl Drilling 564~2~99' Lt$~~DO• - Piping by Beach ~-1-994U0 1, 0 9 4• - Electnc by Cogbum s---ss+.~o 6 6 4 • - Concrete Pad ~.~ ~~0 2.50 • - Painting Subtotal 5--28~~0 2 00 • - 366;6Z'8-.90 ,~~ Bond ~ Insurance S-~-~+6~60 f ~ 273. _. TOTAL WELL DEDUCT .$S~A44.SB 52,181. - Please see our detailed pace breakdowns attached. Please note that our contract was awarded for $680.000.00. The 520.000.00 allowance was not included in the ongmal contract. If you need any additional infcrmation please advise. Best Regards. I (~ G '~ rl ~ ~ Beach Construdi n Conmpany, Inc. ~ „ s. L ~ U ~~ ~ I I ` _ , D/~//~ I / ~ JUN 1 ' 1996 David A. Be~tt~ J ;rL - - cc: Mr. Jim Jarboe. City Manager Mr. Robert S. Kosoy, P.E.. Director of Public Works Mr. Harry McNally, Buccaneer Utility Division Director Mr. Carl A. Taylor, S & G Resident Observer Z° Change Order No. 1 - R Cont'd... S&G Project No. 8505-020-01 Atlantic Beach, Florida July 26, 1996 Page 2 It is further mutually agreed by the CONTRACTOR and the OWNER that changes when completed by the CONTRACTOR shall decrease the present Contract price, which takes into account any and all previous changes in the original Contract price, by the lump sum amount of Fifty Two Thousand One Hundred EiEhty One Dollars and Zero Cents. (S 52.181.001, and an increase in Contract time for completion of construction of -0- days. ACCEPTED FOR THE OWNER: By: ACCEPTED FOR THE CONTRACTOR: sy Jim Jarboe David A. Beach City Manager Vice President Date: Date: PREPARED: SMITH AND GILLESPIE ENGINEERS, INC. uglas E La on Vice President Date: ~ 2 G 9G General Manager CHANGE ORDER NO. 1 -REVISED Date: July 26, ] 996 To Contract dated January ]0, 1996 between the firm of Beach Construction Company, Inc. Post Office Box 1x1860 Gainesville, Florida 32641-1860 hereinafter referred to as the CONTRACTOR and: The City of Atlantic Beach, Florida hereinafter referred to as the OWNER for the construction of Assisi Water Treatment Plant Improvements S&G Project No. 8505-020-01 In compliance withe the GENERAL CONDITIONS of the above referenced Contract, CONTRACTOR and OWNER do both hereby agree that the CONTRACTOR shall make the following changes, additions or deletions to the work specified in the plans and specifications. Delete the construction of the new well in accordance with the attached Contractor's modified proposal dated June 10, 1996. The additional water capacity which would be provided by the construction of the new well is not required at this time. Therefore, the decision was made to delete this work from the Contract .................. S 52.181.00 TOTAL DEDUCTIVE CHANGE ORDER NO. 1: $ 52,181.00 CURRENT CONTRACT TAT S ORIGINAL CONTRACT AMOUNT' 5680,000.00 CHANGE ORDER NO. t $ 52.181.00 CURRENT CONTRACT ,4MOUN'T: 5627,819.00 SMITH AND GILLESPIE ENGINEERS. INC. POST OFFICE 800. SJIJB JACKSONMLLE. FLORIDA 32201 1904) )a3~6960 Duly 26, 1996 Beach Construction, Inc. Post Office Box 141860 Gainesville, Florida 32641-1860 Attention: Mr. David A. Beach Vice President Subject: Proposed Change Order No. l -Revised Assisi Water Treatment Plant Improvements S&G Project No. 8505-020-OI Atlantic Beach, Florida Gentlemen: oal«~s E und, r.E wCE vAE5+0EHr GBIEMI M4MGER `~L .` ~1 Enclosed please find five (5) copies of proposed Change Order No. 1 -Revised on the subject project. This change order is in tfie deductive amount of 552,181.00 and provides for the deletion of the new well as detailed in the Contractor's proposal dated June ] 0, 1996. Please note the existing well will be abandoned in accordance with the requirements of the Contract. We have therefore adjusted the Contractor's proposal accordingly. Please sign all of the chance orders for the Contractor and return ail copies to us for further processing to the City of Atlantic Beach. If you have any questions regarding this change order. please do not hesitate to call. Sincerely, S D GILLESPIE ENGINEERS. INC. ~~- ~. ~ ~ Douglas E. Layton, P.E. DEL:cmh Enclosure cc: Mr. Jim Jarboe. City Manager - w/o enclosure Mr. Robert S. Kosoy, P.E.. Director of Public Works - w/enclosure Mr. Harry McNally. Buccaneer Division Director - w/o enclosure Mr. Carl A. Ta}9or. S&G Resident Observer - w/enclosure CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Change Order # 1 Assisi Water Treatment Plant #3 Improvements SUBMITTED BY: Robes S. Kosoy, P.E./Director of Public Works ~/~ DATE: August 5, 1996 BACKGROUND: When we fast considered improvements to Water Plant No. 3 at 902 Assisi Lane there were two major items needed to improve water quality: I) additional grand storage and 2) another well. Since the original conception of this project, the East well has been experiencing problems evideaoed by sand beurg pumped. A repair was attempted but was effective only a short time due to a badly cracked casing. The East well was capped temporarily and a new well was drilled in summer of 1993. This project had the contractor permanently abandon the well that was capped temP~~Y and drill a third well. Due to the number of other priorities in Ute water portion of the Capital Improvement Program, e.g. Ute second well at Water Plant No. 2; we do not plan to drill a third well at 902 Assisi Lane at this time. RECOMMENDATION: Delete construction of new well and deduct 552,181 from the Contract. ATTACHMENT'S: Letter from Doug Laytoq Smith & Gillespie Engineers, Inc. dated 7/26/96 - Change thder ~! 1 ~-\~~ . REVHsWED BY CITY MANAGER: ~, AGENDA ITEM NO: ~ ~ / 0 a F ~ s g ~ m ~ ~ "a c ~ s ~ ~ m ° m ~ ~ N ~ g ~ ~ ~ ~ I 8 8 8 8 R R ~` c n ~ n ' ~ Q Q kS ~ ~ ~ W i ~ > i z r m e~ v tV w N v~ eo J ~ N M N N N iG N V C N E 1 g ~ ~ 3i ~5 25 0 N N N 5 ~ m ~ ' R ~n N Y 4WW1 41 Y p 2 a i ~ Y $$ ~ ~ ~ c o o g g $ g g ci H v ~ f y O o t~ ~ O 2 t 2 K ~ t 2 fA N N M ~ ~ C r r Y N O W ~ I ??IIII ~ rv Z n , ' I ~ < J< 6 C I H ~ cp C _ 3 ~ ~ _ < E e K ~ J ~ K 3 - ~ ~ . L e _ W ~ S l ~ U ~ pp F a C _' 'Q ~ e ~ ~ - o I 3 a - ~ - m £ < ~ - c 2 < ~ ~ CTI'Y OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: NEW WELL AT WATER PLANT NO. 2 SUBMTI'IED BY: Robert S. Kosoy/Director of Public Worl:s '~ DATE: August 7, 1996 Bid documenu were received and opened on July 18, 1996, for the New Well at Water Plant No. 2. None of the bids were responsive to the requirements of the bid documea's and the bids received were over the budget estimate for the project. Based on this informatioq City Staff cannot recommend award of the project. RECOMMENDATION: Reject all bids received order Bid No 9596-24 For construction of a second Well at Water PLwt No. 2 a~ authorize rebidding of the project. ATTACHMENTS: Bid Analysis REVIEWED BY CTI'Y AGENDA 11'EM NO: 7 (~- ii ~~ >. F ~I U c. Q t' ~ ~ Z ~= O NI ~ ' E! ~ ' o! z im a Is~ !- ;~~ a w- Z. O a wl ~' Q' U:- a a o. m_ ~ 00 ~, I. I , I I ; ~ ~,N'° i l l I ~ l i i .. ~..oooo * - ~ ~- ~ f° 7 ° _ ~ - l i r - , - i ~ ~~-- - i _ . _ i _ . I rt - - - ol0 0 o o i o lo o ~ I ~ I i l l I I i ~:ONNO ~ ~ n ~ i O N i O ~ HO I ~ I I I ~ i v i u i :viiw N ~~ .. l vi ~ : i ~ I I mo; ~I~U ~ ~ ~~ i I I I I a: I ~ >> > i I i I I I I t~l - -I f-_ ~ ~ I i I l l l ' I _ ~~ loio 0 o:~Ja o,o'~o~ol0 _ o 0 R 0 ~ 0 I l i ( I i~ I ~ ~ ~ ~ I I I ~ I ~ !a lo,~col<o ~n;_ lo ri o I I wl~iwlw I Z, I d I I I I I _ + ' I ~_I I l ~ ~ I I I l i ~I =l ~ a I I I ~ l SS,22S ~ ~ I W ~ I ~ I I Y I , I . Qi I F~ I I i l I I aw I I I I a I I I ~ I I CI I I I I I I I I I ~i I I ~ t ~ I I I ~ ~ I I I ~ ~ II- 1 ¢I I ~ -- °~ ~ ;i~ m ~_~ -~ i J ~,D,-i ~ _~-~ ' X10 0 ~ ~ ~~ 1 'p ~ ~~ ~ ~ ~~ ~ I I I ~. ml I' v ~~ I ~ I 1 I I 0 I I J I x W _ Ci I ~: W v ~ ;= Q'' C J. I I I I I I ~ I ~U~ L V O Y I ~ ~~U Y w a'-_ oll d~ ~:mmoQ. lad 1 M CIF LL W 'J ~ CI W IL O ~I 'I f '~I ~ ( FI ' V t6 ~ I I I ~` w' o...i._..: a':. ~ E~ c ° I I Imo' W y O ` ~ i I i _ _ ~ _ r I I .I mp i y uil a p~O NI N ~[ `o 3 .U j '~ i NIA C C CI. I l I ~ + ~ N U U I I ~ ~: i m; ~ ' y~ OI Y ~ a ~r- r x' E E ~' N d - m o m .. N _ . O F~, U~. q W ~ =1 t1 i mi ~ ~ I m~ m I ~ m ~ I c ~ O of ~ c. c. o' C d• pl W wwo oo ~lbia Q 'gy ;, ~ ~ N~ L ~ 0a0 I ( l a I rl '+ : , . w p v ~ l oi = CITY OF ATLANITC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: POINT REPAIRS ANNUAL CONTRACT SUBMITTED BY: Robert S. Kosoy/Director of Public Works ~~ DATE: August 7, 1996 BACKGROUND: The City reccived (2) twv bids for the Poiztt Repair Amual Contract. Grultn-May was the only responsive bidder. The City Attorney advised that the City could not accept the other bidder due to the lack of required bid documeuta in the bid pacltage RECOMMENDATION: ATTACHMENTS: REVIEWED BY CITY Award contract to Crruhn-May for Amual Point Repair Contract putsuaat to the spccificatioos of Bid No. 9596-22 Bid Analysis AGENDA ITEM NO• 7 r~ Z a z 0 Z w r ~ I( rr ii rr l o I ~ 1 I ~ ! ; j oi~i~i C I I ~ i ~ l , ~ l ~ . I l a l N to w'w'Nl ,W iw } , iZ ~ o , ~• C IC I i i r n - I I I } 7 .. I _ - ~ ~ -- ,- _ •_ . _.-- -- ~ «-- W ~ 1OOj°o 1 ~~ I I i i ~ I m I l M'm~' I a ~ , to , ~ Vi I ' I 3' ~ I ?~ ; I 1 ~~~- ` 1 - ~ - - l I I ~ ~g ~o ,olg~oil , o , , , - - ; - ~ - ; .- . -~ Io ~I~ IC I Iw o lw ;W ~ I l boo to 'i'I o tn1 ~ 1 ~ ~ , I> ~ Z ~Y i Y ~ I I + o~ -~ - I~ 1- ~~ ~ g 1" ~ s~~s ~ ~ i I _ (_ , ' I - I I :- I ~ i - -. ' ~ -:- ~ - ~ a ~ 8 ~ COI N NI l of UI C7 m ~ Z ~ ao ~ w r m~n wI a u~ ~ w ~ I I. I d' 8 O 0 O 0 0 0 1n N fO O Oil (nl fn ln (n ~I a o n ~rn i $a »I » !UI Q O ~ ~ w w wl ~ z~ p ~ g c °o vi g i °o ri 8~ cd l Uj ~ " o w ~ w u`~i Q'I Z~ ZI o rn w7 I U ~ w ~ 7 1 I (n}}ln Ol ' I , J (n (n JIIJ 1 ~I n~ O ' I i i~ ~ I I I ' t0' 'O ~. O~O, ~ I i IQ , r N W~.- ~ RI O a QI ~I c0 ~lcol I --' -- I ~. ~i . ' W' I~ I - -- -- '--'-- I I ( i N ~'; ~ v~n tn~c~' ~ ~ , l i ~; 1~' l1 III i; -;- I. I 1 ~I 3 .y. I I c: y~ I I iQ. ; ~ ~ y~ ; ~. ~~'; m I LL, I I , YI ,o, . I I 'o ~~„'S rn~i ~ (D I ..~ m' ~ _ _ I ~ _ y W, of ~ ~ ~ N. i01 CI ji = . ~I I ~ C N I ~ I I d : , 1 L I a I a m Nl n~ ~ I W a o 'U N y I O I I I T ,,~ .m V 0. ~: Q ( Y. I U ~ O ' I OIY 1 ~ a, ~i ~ mr , I N U U N'.w .~ `o ~. ~' ~ m~'~, W' ~ 0- I I.y~ O~idi - --; ~,` Y. of i Z c N~ 4 ~ ~~ e r a Qo m m m (q p w 1 o , 11 1 11i 0 0 CTI'Y OF ATLANTIC BEACH CITY COMl-IISSION DIEETING STAFF REPORT AGENDA ITEM: JASMIldE STREET RE1'6"NTION BASIN D.~ROVEMENTS SUBMII'I'ED BY: Robert S. Kosoy/Duector of Public Works a~i~r,~/ DATE: August 6, 1996 "~ _ _~ BACKGROUND: Bids were opened on July 18, 1996, from three contractors for the Jasmine Street Retention Basin Lnprovemcnts. The project consists of repair to as existing coa~xete retaining wall, concrete work, eaRhwork, stone riprap, repair of flap gate and oil skimmer, sitework and rotated appurtenances for a complete system. References were verified and the low bidder, SNS Contracting, Inc., met or exceeded the qualifications required by the City. This project, designated as SU9501 in the current budget, is funded under the Stormwater Utility account number 470.0000-538300. This account designates 560,000 in this fiscal year for engineering, construction and inspection. Only 53,005.92 has been spear of this fired for the redesign of the project. The construction cost of 537,809 will bring the total expenditures to 540,814.92. RECOMMENDATION: Award The Contract For the Jasmine Street Retention Basin Lnprovemcnts to SNS Contracting, Inc. In The Amo~mt Of 537,809.00 ATTACHMENTS: Bid Analysis REVIEWED BY CITY AGENDA I'T'EM NO: ~ t` ~i P ^1 C U C o E `o r o n 0 8 Q J LL LL = OV >~ ~m UV F Z J Q 0 9g~ y 3 p YaJ m LL N Q = y ~ O Q LL x W W U O a N s ',~ G ov ~~ `J \ ~.1 = r ~ y ~ 0 s c ~+ ay a q a ° i ° u i a o a 0 ~ W p o a o a s a ~ a a i a h W = OO O + T C ~ ' q` C m C o q u y ~ Y q ~ q' i ~ ~° .. ~ ~ ` a Z \ 1 I m W ~ ~ 1 i~ .~ :y q ~ r STAFF REPORT AGENDA ITEM: Award of CDBG rehab bids, round two SUBMITTEC BY: George Worley II. Community Development Director C~ ;~~ DATE: August 6, 1996 BACKGROUND: This years second CDBG housing rehabilitation bid is focused on 6 owner occupied residences in the target areas on both sides of Mayport Road. The attached bid tabulation reflects tfie bid received. Several of the bids included attemates. RECOMMENDATION: Staff and the DCDC have reviewed the bids and the attemates andrecommend only one attemate be awarded as noted below. Based upon a determination that the low bids are reasonable and responsible, Staff recommends award as follows: 91 Ardella Road AmQUnt 54,700 60 Simmons Road 55,185 174 Jackson Road 52,430 370 Dudley Street 51.250 36 Jackson Road 52,800 115 Donner Road 56.070 w! Att. #7 BUDGET: S96.455.88 ATTACHMENTS: 1~I Alexander Balfe, tnc. Alexander Baffe, Inc. Alexander Batfe, Inc. Alexander Ba-fe, Inc. Alexander Balfe, Inc. Alexander Batfe, Inc. 1) Bid Forms REVIEWED BY CITY MANAGER: AGENDA ITEM NO. ~Q § 23-17 ATLANTIC BEACH CODE of insufficient planting area, the applicant shall provide a monetary contribution to the tree replacement account. The amount of such contribution shall be determined as follows: For every two (2) caliper inches, or fraction thereof, of replacement trees which would otherwise be required, the contribution shall be equal to the retail value of a planted two-inch caliper nursery-grown shade tree. The retail value shall be calculated by taking the average of the median current wholesale price, published by North Florida nurseries, for a container grown, and a balled and burlapped two-inch caliper laurel oak, multiplied by two (2). The retail value shall be recalculated and adjusted annually on October 1. (f) 7Yee protection during development. All protected trees, preserved understory vegeta- tion, and trees retained for tree credit, pursuant to subsection (e), shall be protected from injury during any land clearing or construction in the following manner: (1) Prior to any land-clearing operations, tree limbs which interfere with construction shall be removed and temporary barriers shall be installed around all trees and other understory vegetation to remain within the limits of land clearing or construction and shall remain until the completion of the work. The temporary barrier shall be at least three (3) feet high, shall be placed at least six (6) feet away from the base of any tree, shall include at least fifty (50) percent of the area under the dripline of any protected tree or trees retained for tree credit pursuant to subsection (e), and the barrier shall consist of either a wood fence with two-by-four posts placed a mazimum of eight (8) feet apart, with a two-by-four minimum top rail, or a temporary wire mesh fence, or other similar barrier which will limit access to the protected area. Tree protection shall comply with the guidelines in the Tree Protection Guide for Builders and Developers by the Florida Division of Forestry and any other reasonable require- ments deemed appropriate by the director to implement this part. (2) No materials, trailers, equipment or chemicals shall be stored, operated, dumped, buried or burned within the protected areas. No attachment, wires (other than protective guy wires), signs or permits shall be attached to a protected tree. When removing branches from protected trees to clear for construction or pruning to restore the natural shape of the entire tree, the guidelines in the National Arborist Association Pruning Standards for Shade Trees and the American National Stan- dardsfor Tree Care Operations (ANSI AZ133.1) shall be followed. Protected trees shall be pruned to remove dead or damaged limbs and to restore this natural shape, and fertilized as necessary to compensate (or any loss of roots and to stimulate root growth. Any damage to tree crowns or root systems shall be repaired immediately after damage occurs. (g) Enforcement; violations and penalties; stopping work, correction of violation; assess- ment and recovery o~civi! penalties. (1) Notice of violations. Whenever the director has evidence that a violation of any provision of this subpart Isectionl has been or is being committed, he shall issue a written notice or order up~m the violator by personal senice, certified mail, or by Supp Fo 17 1358 VEGETATION § 23-17 (2) Protected trees identified for removal on the site clearing or tree removal permit application shall be replaced with new planted trees, unprotected trees or trans- planted trees. Protected oaks removed shall be replaced only with oaks. The total caliper inches of replacement trees shall equal one-half (+/s) the total caliper inches of \ / proteMed trees removed, unless otherwise approved by the tree conservation board. If -~/\+ multi-trunked trees are used as replacement trees, then the total caliper of the four (4) largest trunks shall egr31 the replacement caliper New palms may be used only to replace protected palms removed. No replacement will be required for protected trees which are determined by the city to be dead or deteriorated as a result of age, insects, disease, storm, 5re, lightening or other acts of nature. a. New replacement trees shall be a minimum of Florida Number One defined is the most current edition of the Grades and Standards for Nursery Plants, Parts I and II, published by the Florida Department of Agriculture and Consumer Services. Trees shall be a species having an average nature crown spread of no less than thirty (30) feet in Northeast Florida. Trees shall have a minimum two-inch caliper and a minimum of ten (10) feet in overall height. b. Existing trees, three-inch caliper or greater, which are not protected trees or _ transplanted, may be utilized to satisfy tree replacement requirements, subject to the conditions stated in this subsection. c. New, preserved nonprotected, or transplanted oaks used as replacement for removed protected oaks shall befour-inch caliper or greater. d. Existing protected trees which would otherwise be removed from the site because of development may be utilized to satisfy tree replacement requirements if transplanted to a location on the site which meets the requirements of this subsection. e. If protected tree removal is associated with new development, the name, size and location of all replacement trees shall be shown on the required landscape plan and such trees shall be installed prior to the final building inspection and issuance of the CO. Otherwise, the name, size and location of the required replacement trees shall be shown on the site plan required for site clearing or tree removal and such trees shall be installed within the time limit Mated on the site clearing or tree removal permit. f F,xisting nonprotected trees, transplanted trees and new trees used for replace- ment become protected trees. ~ Replacement trees shall be maintained by watering and guaranteeing the tree for one (11 year. Failure to maintain the trees shall be deemed a violation of the zoning code. h A tree used for replacement shall be at least ten l10) feet from any other tree planted, transplanted or preserved. i (f thr applicant demonstrates to the satisfaction of the director that the site cannot acermmodate the total number of required replacement trees as a result tiuyp ~~, ~ = 1357 UBH of hardwoods as replacement. One 5" DBH bay tree is in- dicated on the plans to remain on the lot for mitigation. Hope Van Nortwick moved to accept the proposal, as presented, with the stipulation that the applicant replace an additional 1 1/2" DBH hardwood tree either on site or by contribution to the tree planting fund. The applicant must decide by the next meeting date which option they will take. Mae .tones seconded and tt,e motion unanimously carried. +/~~ warren Mack, property owner, reintroduced himself to the Board, asking for reconsideration on the application for tree removal at East Coast Drive and 12th Street. The application was acted upon at the Board meeting of July 1 and required that mitigation be made for the 81" DBH oak tree to be re- moved from the lot. Subsequent to the July 1 meeting, it was determined that the mitigation cost, based upon a contribution to the City tree fund for 40 1/2" DBH of oaks, would be approximately 53300. Mr. Hack expressed that he felt this amount to be excessive. He pointed oui that the lot was small (50'x 100') and would not accommodate this quantity of replacement trees on site. He also reminded the Board that he is allergic to oaks. Following Board discussion on the request, Hope Van Nortwick advised that a motion would be required to reduce the miti- gation originally assessed. No such motion was offered and the action taken on the application at the previous meeting remains in effect. Under old business, George Worley advised of the settlement reached by the attorneys on the tree planting by Tiffany by the Sea at Saturiba. Mr. Mansouri remitted a check for 5300 in full settlement for the incident and it was not heard by the Code Enforcement Board. The City will be responsible for maintenance of the replacement trees. Discussion followed on the process involved in reaching this settlement. Hope will send a letter requesting specifics of the settlement and the procedure to be followed in the event of future violations. A typographical error on page 2 of the minutes was corrected. Mae Jones moved to approve the minutes, as corrected. Rick Bell seconded and the motion passed by a unanimous vote. With no further business. the meeting adjourned at 9:15 pM. ~~ rr Richard Beaver Secretary' - 3 - the pro pe rLy will improve the site - actually making a better looking site than is the existing one. In addition, the dol- lar amount, in this case, would be extraordinary in order to comply with the code as it exceeds an additional 515,000, an excessive amount in addition to the landscape improvements. Finally, the mature size and species of Lhe trees being pro- posed for replacement, to some extent, act. as mitigation for the trees t.o be removed. The motion was seconded by Hick Aell and passed unanimously. Some discussion followed with Lhe applicant regarding the re- quirements of the additional Len 1101 replacement trees. The appeal Process was also explained to Sandar lndustries. Robert Martens, contractor, introduced himself to the Board for review of the application for Lots rY4 and #5, Block x44 and it45, Section H, and explained that the tree removal on commercial property is for construction of a business. Mem- bers who had been on site expressed Lhat the tree survey was in error as some of the trees identified as multi-trunk oaks were actually wax myrtles and were not multi-trunked. Mr. Martens was given the option of returning to the Board at the next meeting with a corrected survey or for the Board to con- sider the application in its present form at this meeting. It was explained to Mr. Martens that it would be to his ad- vantage to resubmit a revised survey to show the correct size and specie of the trees proposed for removal since that would reduce the mitigation requirements. The applicant chose to have the application acted upon in its present form. During further discussion, it was calculated that a total of ]41" DAII of trees were proposed for removal, requiring miti- gation of 70 1/2 DBH. Of that amount, 36" DBH are Lo be replanted on site, according to the plans, leaving a balance of 34 1/2 DBH to be mitigated. The applicant chose to con- tribute. this cost to the City tree planting fund. Hope Van Nortwick moved to accept the plan, as proposed, with the stipulation that the removal of the protected trees be mitigated in the following manner: 36" DBH Lo be replanted on :;ite anti the value of 34 1/2" DBH be contributed to the tree fund. Mae Jones seconded: Lhe motion carried unanimously. Although there was still no representative present. for review of thr~ tree removal at, ]35 13th Street„ the Board decided Lo act on the application. The removal of one 12" DBH palm tree iv mitigated by other paln~~ to remain on the property and are so idont.ified en thc> sure'!°)~ for that purposc>. The one pro- t.~ctt•d 13" DRH magnolia proposed for removal requires 6 1/2" - ~ - TREE CONSERV OARD Minutes f July 15, 1996 The Board held its regular meeting on Monday, July 15, in the City Commission Chambers. Present were: Hope \'an Nortwick. Chairman Rick Hell Mae Jones Staff: George Worley, Carl Walker The meeting was called to order by Chairman Hope Van Nortwick at 7:35 PM. The Board deferred action on the application for property at 135 13th Street until later in the meeting as there was no representative of the property owner in attendance. Mr. Ed Dever, Comptroller of Sandar Industries, addressed the Board and reiterated some of the points brought out in his letter of July 11 (copy attached). Jim King, landscape archi- tect for the project, reintroduced himself to the Board and gave additional specifics of the proposal and answered ques- tions asked by Board members. During Board discussion, it was emphasized that if a reduc- tion in full mitigation requirements was to be considered, it must be clearly outlined in the motion why such action was being proposed by the Board. Concerns were expressed by mem- bers on setting a precedent by deviating from the ordinance and/or accessing less than full mitigation requirements. The circumstances in this case which allowed such consideration to be given were reviewed. Hope Van Nortwick moved that the Board accept plan t F2, as proposed, with the additional stipulation that ten (101 more River Birch or Laurel Oaks be added to the replacement tree plan in the buffer zone areas and that the area to the south- east, of the property not be cleared until the wetlands permit has been approved and issued. Hope noted for the record, and as a Part of the motion, that. the deviation from the Code was being sugKested based on the fact that she felt the applicant had made an extreme effort to comply with the intent of the code; that they must satisfy several governing bodies includ- ing water mana¢ement, retention requirements and landscape or- dinance requirements as well as the tree ordinance, creating an addit.iona] Fn,rden. Further, the proposed development of Rich Bell brought up that if the proposed location for boat storage was moved elsewhere on the property, a considerable number of trees would not be removed, thus reducing the ob- ligation of the applicant for replacement trees. In addition, a portion of this area is wetlands requiring state permits. It was suggested, and agreed to by the applicant, that the plans would be resubmitted at the next regular meeting, at which time the calculations for all trees required by ordi- nance would be furnished. If the applicant still feels that relief should be considered for the replacement tree require- ments, a letter outlining the hardship and/or reason(s) for requesting relief can be presented to the Board for consid- eration at the meeting. George Worley advised the status of the tree planting at Sa- turiba. The City attorney and the attorney representing Tif- fany by the Sea worked out an agreement calling for Tiffany to replace the 5 dead oak trees with the stipulation that the maintenance of the trees would be the responsibility of the City. As a result, the incident will not be heard by the Code Enforcement Board at the July 2 meeting. George will obtain a copy of the Stipulation of Agreement. Hope reported that she had spoken with Jim Jarboe on the sub- ject of tree removal permit enforcement and he did not think that a separate fee should be accessed for a permit to offset inspection costs. He will further discuss enforcement and in- spections with Don Ford. Hope will follow-up. Mae Jones made a motion to approve the minutes of the last meeting, as read. The motion was seconded by Jud.v Jacobson and passed unanimously. There was no further business and the meeting was adjourned at 9:35 PM. ~tZl ~~t~~z_ `Eat~- Richard Beaver Secretary - 3 - After describing the landscaping design, Mr. King explained the tree mitigation planned for the proposed tree removal in Phase I of the project. A total of 148" DBH of oaks (I2 trees) are to be removed; as mitigation, a total of 65" UBH will be replanted with oaks (13 trees) and 2 other oaks, each with a 6" DRH, will be pre- served on site. The total mitigation is 77" llBH of oaks. Additionally, Mr. King proposed removal of 976" DBH of other trees, 90 % of which he estimated as pines. The applicant's plan includes only those pines with a DBH of over 15". As mitigation, the proposal includes replacement of 28 River Birch trees, each with a l2" DBH, for a total of 336" DBH. Also, 156" DBH of wax myrtles will be replanted on site. The total replacement, not including the oaks described above, will be 492" DHH. Mae Jones asked about the watering source for the river birch trees, advising that in checking with the Urban Forester, she was told they require a great deal of water. Mr. King stated that a watering source xould be available either by sprinkler or by watering bibs. Rich Bell questioned the removal of the trees in the southeast cornert. of the property since there did not appear to be any proposed construction planned for that area. The applicant advised that a portion of this sec- tion was to be filled in and utili2ed for boat storage. Both Judv Jacobson and Hope Van Nortwick questioned whether any trees were proposed for removal in anticipation of future construction. Mr. King verified that only those trees neces- sary for Phase I expansion were included on the plans. Hope Van Nortwick, as well as other Board members, expressed appreciation for the efforts taken by the applicant in the design and presentation of their plan, including the marking of the trees on site. Judy Jacobson asked if figures were available which would include all of the pines with a 10" DBH or greater, as re- quired by the ordinance for commercial/industrial property. She was told that there would be almost twice as many DBH inches as calculated in their proposal. Discussion followed by the Board as to the setting of a precedent if the appli- cation was a(~proved in its present form, deviating from or- dinance requirements. Mr. King stressed that the replacement trees (i. e. river birch) proposed would enhance the property and that a financial burden would be placed upon the appli- plicant if no relief was given for ordinance replacement re- quirements. He also stated that he felt that the intent of the ordinance was met with the proposed replanting plan. - 2 - THF.F CONSERVATION BOARU Minutes o Jul>~ I, 1996 The Board held its regular meetine on Monday, Jul>• 1, in the City Commission Chambers. Present. were: Hope Van Noriwick, Chairman Mae Jones Judy Jacobson Rick Rell Staff: George Worley, Designee Carl Walker, Coordinator The meeting was called to order by Chairman Hope Van Nortwick at 7:35 PM. ,~ The first item of business was review of the tree removal ap- plication for property described as Lot ft 4, Block x 4, A.B. Farkway. Peggy Cornelius, contractor, was present. There was discussion regarding the oak tree clusters proposed for re- moval and it was agreed by the Board and Ms. Cornelius that the oaks were multi-trunked and must be measured accordingly. It was calculated that a total of 81" DBH of oaks were to be removed. The proposal called for several palm trees, on site, to be I used as mitigation for the oaks proposed for removal. Hope explained that the ordinance specifically requires that only oak trees may be used for mitigation for oaks to be removed. I The homeowner, Warren Mack, stated that he was allergic to oaks and could not consider replanting them on the lot. He '( and Ms. Cornelius suggested that other hardwood trees could be substituted for oaks, under the circumstances. The Board explained the requirement for replacement of oaks only by oaks and the reason for this stipulation. Rick Bel] made a motion to allow removal of the 81" DBH of oaks, to be replaced by 40 1/2" DBH of oaks, with the method of mitigation to be determined by the applicant by the next regular Board meeting. Judy Jacobson seconded and Lhe motion carried unanimously. Craig Austin, engineer for Sandar Industries, Inc., intro- duced himself Lo the Board for Lhe review of the application for building expansion on commercial property at 1545 Main Street. He explained that the growth of the company created a need to expand their facilities. A color rendering of the intended expansion on the propert}• was presented. Mr. Austin introduced Jim Ming, landscape architect.. who elaborated on details of the master plan to include additional structures, parking areas, driveways, storage areas, and retention ponds. STAFF REPORT AGENDA ITEM: Appeal of Tree Board decision SJBMITTED BY: George Worley II. Community Cevelop~~~eni Cirector ~ .~i .~/ DATE: August 1. t 996 BACKGROUND: On July 1, 1996 Mr. Mack applied to the Tree Conservation Board for permission to remove trees for the construction of a new home. At that meeting Mr. Mack proposed to remove 81 inches of oak trees from the lot and advised the Board that he was allergic to oak trees and could not replant them on the site. The Board advised Mr. Mack that he could pay into the Tree Replacement Fund in lieu of plarrting trees on-site. The Board approved tfie tree removals subject to mitigation as required by the ordinance which totaled 40.5 inches of replacements. The monetary donation for this amount would be 3165.00 for each two inches of required replacement or a total of 53,300.00. Any replacement trees planted on-site would reduce this amount by 5165 for each two inches planted. Minimum size of oak trees to be used for on-site mitigation is four inches in diameter. At ttte July 15, 1996 meeting of the Tree Conservation Board Mr. Mack appeared and requested a reduction in the mitigation required by the ordinance. based upon his allergies and the cost of full mitigation to the Tree Replacement Fund. The Board heard Mr. Macks request and, after some deliberation. determined that the full mitigation required by the ordinance should stand. Mr. Mack submitted a letter dated July 16. 1996 requesting to be placed on the first available City Commission Meeting agenda to appeal me Boards decision to not reduce the mitigation requirement. ATTACHfdENTS: 1) Letter of Appeal 2) Minutes of Tree Board meeting of July 1.1996 3) Minutes of Tree Board meeting of July ' S 1996 4) Section 23-17 (e)(2) a - I REVIEWED BY CITY MANAGER. ~~ AGENDA ITEh4 NO _~L FINDIN06 OF FACT _i ~ TES NO •truoturusf ssadaquals. LPartloular ratsranc~lsd ud• to wtosotlw ^nd padaatrlan ufaty •nd convanlsnoa, traffic tics ^nd oontral snd soosu in cue of catutrophsl '~~ 2. Oft-^trsst parkln0 •nd loadln9 1^ ^daquata. Particular •ttentlon 1• paid to tM lbu Sn 1. ^bovs •nd the aoonosia, noise, playa and odor __ •ttaot• of the spacial exception on adjoining properties and propartlos' Qenerslly Sn the ___ dLK1ct~ 3, Locations of retuae end wrrlae •ru^ ere coepetlble rith •urroundlnp poperties end era -__ ____ •a•ilY accessible. ~,~ Loostlons, •vsilability snd ooapstlbility of ___ ___ utllitSN ere •dequa N. 3, Type, diwension• and oharwter oS sorwninQ _-- _-_ end buftarinp srs sdequste. 6. glpn^ ^nd proposed exterior liphtinc, rlth reference to glare snd traffic •sfety, ere 1n MraonY •nE •rs ooapatlbl+ rith other propartlas _-- __- in the district. ' ~„~ 7. Required ysrd^ aad other open ^Paas era -__ ___ adequate. properties and other Property Se the dlstriot.•nt __- ___ CONNUNITY DEVELOPMENT BOARD REPORT AND RECOMMEMDATIOMB~ 1, ACTIONS BY THE CITY COMMI86IOMt Pianos TY p~` or Prrnt in Ink Application Fco :;'b.i. 00 APPLICATION F'pl< 'USE B7 F.XCEPTIDH• S-' _ : iSSc Ci Date Filed: (. ;) ~ -----~--_! ~_ i c, ------- ,.....~_.i_ ~ilu~ i V~~i.: Hama end Addreee of Orncr or Tenant in Poeeeeeicn of Premieeo: ------------- Phone _____ Mork:--L~ l{1 _ a 3a ~-~ -!~-~=LA~~%G=r3eACN S~ - - - - ------ --------- ~~ ~~S- r-------- Hone: .3 O '> ~- 3a ~ 3 3 ----- ------------------- Street address end legal description of the presieea ae io vAlch the •Uet by Exception` 1^ requested: ---~~~--~-ELf'_K-_n!__S r2 EET 1.}+lAnl+~c 1~eACN FI ______________________________ A dascrlptf on of the 'Use 6y Exception' desired, rhich shall specifically and pertieularly describe the type, character and extent of the 'Use by Exception'' ' ~ISg t~'~ ~ ( ~ proposed J Z _____~ CLL'E1__rl ~' (J 1 ~ , ------~D --~ ~--------G-- ~ ~_ S /~ I e 5 F r i Yh l o c ,o ~- . o .v ------- - - d~----~ -=~"--F_ N_~d- ------------------------------- Specific reaeana vhy the applicant feels the request should be granted: ______________________________________________ __ ____________ Q --------1-- / Tj---------------------------------------------- S ~Bnetur~pi a licent/,~pliceni'e authorized a ant or a-(prn~y if agent or attorney, Snclude letter frog applicant to that effect. Slgheture o~orner o v~,-ey Application cannot De processed vlthoui ornars signature. Applicant: Do not fill-in beyond this polo[. Horever, be respond tc the fo11or1ng Sterne: prepared ;p 'Phere i,eina ro f~rt.ker bosiress :o cane befese the board on motion duly made t:^.e R~eeting meet:_ng ass 3:iiocrned. ;?ct:Ea. A°. TEST: -. • l.` - ~ 6 .. ti, .:: n u Lt. . ... •. L. ..r .. • f. • . .. _ _ tii: .... a ~. .... 1"'., .a \•; E - -__ ... .___C. v__ _ CC__:: .~>f :'\ a. rD: t,9) !1':.• 7~\ :. .. ,ter, ..r.<.rr. .d "~Y-\ ., 1., t:',I. ..._ .. _.., r~....CP.I !l:~Ff i. arei iP.lf. al a.l .u \•.L.... r•.\..1 .n plp• . :.yt'. 'j _~:Z~ a';se 'r ~~'l x~f~`: l~n 4.i :.I\IF ~I A.111.. ..I.r\~Ir rr ,... 1•' •~M\'r• 1` "1. ~.nC Fil GperC V. iie .::d1i.ll rd ll:rir \: ,•u 1.1 I~n n,• ...\1 .,.1.. .\. r.l\. r n.., _i 11.11 ~ ~ U 1 ~flie P.t . J'\:1 er d_sCCSS 1oP.. ;r. Gcvnt h.,t nl, ~e~.l t,. 1.:. ..~1.~~... ~,.1 ,.. 11... 1.1 .. ..,..,, __1 ,1 1\ 1 1..., ~~:se-b':-exception Ce yr,vlt .~~f. 1.,~ ri i in,.,l ., ., ... ..1.1...1 , i,r ... .. , ,. -.. 1 1 \ , n:k 11.1.1.'11 ^IJUS:'J. :!. ?~!,.P :'•Gd rd .. ... .1 ,jn./..dl •L :. Inn i..r~ ~ ..I .~.I, ..I .._ v1 .1... .. 1 n hr f.:a .... eT._- _r.cy F,~~: F.•,., ,. Kr ]~~.r ..-y r~„..1 r.,,.1 1 .._ 1 ,...._ ..; .. ,. i~ .,. •-~. a. the Cty ..,..,...... nr. ',o .r.~ 0„1.; 1 ...e ___., dL.'._._ Y.ri ha;.c~e. ar.~i rr.. .. .! 1s ... ,y .,..n ii ;. . ~." _-.--' '-'__a .. __.. _•w -ice •..a .1n...i .r, ~,.. .. ,~,.~...,i , CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: July15, 1996 AGENDA ITEM: # 4.a. Application for aUse-by-Exception to operate a corrtractors office with no outside storage at 380 Ahem Street, in the CG. Commercial General districts. Due to the lack of outside material and equipment storage and the proposed conduct of atypical business office operation at this location, Staff recommends approval of this request. NOTICE OF PUBLIC HEARING CITI' OF ATLANTIC BEACH Notice is hereby given the City Commission of Atlantic Beach, Florida, will hold a PUBLIC HEARING on Monday, August 12, 1996, at 7 15 PM at City Hall, SW Seminole Road, for the purpose of hearing and considering the views of the public concerning the following request for a Use by Exception AN APPLICATION FOR A USE Bl' EXCEPTION FILED BY TOM WEST TO OPERATE AN ADMINISTRATIVE OFFICE AT PROPERTY LOCATED AT 380 AHERN STREET All persons interested are notified to be present at said time and place and they shall be heard. If a person decides to appeal any decision at any meeting or hearing he will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which appeal is to be based. In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in this proceeding should contact Maureen King, City Clerk, at 247-5809, or at City Hall, 800 Seminole Road. Posted: City HaII Public Works Published: Beaches Leader, Wednesday, July 31, 1996 STAFF REPORT AGENDA ITEM App!ica'.on fnr a Use-hy-Exception to operate a contractors omce SUBMITTED BY George `A'orley II. Community Developmenrt Director ~'l.~ GATE. August 5. 1996 6ACKGROUND The applicant, Bobby Sturgeon, Sturgeon Homes, desires to operate a general contractors office with no outside storage at 380 Ahem Street, which is located in a CG. Commercial General district. Due to the lack of outside material, equipment or vehicle storage and the proposed conduct of a typical business office operation at this location. Staff recommended approval of this request to the Community Development Board. RECOMMENDATION The Community Development Board reviewed this application and unanimously recommends approval subject to no outside storage of materials or vehicles. Staff further recommends that the exception be granted to the applicant onty for this location. ATTACHMENTS: t) Application fur Use-by-Exceptlon 2) Staff report to Community Development Board 3) Minutes of the Community Development Board REVIEWED BY CITY MANAGER: AGENDA ITEM NO. ~_ BID ANALYSIS FOR WATER MAIN F>CTENSION ON MAYPORT RD. NEAR PIONEER DR. BID PACKAGE M SEPTIC FLOYO G ARRETT GRUN WY AJ JOIfJS YGA C ONSTRUCT. MILESTON E CONST. RAY'S PLUM BING SNS ~ K EN SARBU OE SMITH 8 SON WR TO NMSENO fTEM lq. EST. OTY. UKT TOT. PR. TOT. PR. TOT. PR. TOT. PR. 0 250 00 TOT. PR. f37 812 00 TOT- PR. f49 132 00 TOT. PR. 00 575 330 TOT. PR. f30 855.00 TOT. PR. S37 198.43 TOT. PR. f23 994.00 1. Cangnution d water main 2. lmtatlati0ndwafer sa`iees 3. DisiAeGfm t d: as-0iis LS LS LS LS IS LS S24 561.75 500.00 tt 750.00 535 775.00 740.00 u 095.00 S47 000.00 .00 S1 700.00 . f5 .00 f2 200.00 . .W 5500.00 . 000.00 f? 000.00 . 15.00 S? 197.00 1125.00 S2 342.00 7.07 fl 000.00 390.00 b 522.00 Tatal Bd Sam 1 Ueu 3 871.75 1600.00 000.00 400.00 00 55 340 012.00 20 f3 901 132.00 SS 313 20 092.00 909.20 322.00 f3 432.20 037.14 Y! 903.74 7 786.00 fs 779.80 - 10% d Base Bb S2 881.18 160.00 51300.00 . . . 00 558 710 K2 913 20 ~8 415.2(1 543 001.20 537 754.20 f42 911. t8 S74 575.80 TOTAL Bid Ram 1 tlru 3 PYu 2 792.93 f45 760.00 S47 300.00 . . 79 148.00 Cantradofs Rid di9aatR tram TOTAL above - AI Bid YES YES YES YES YES ~ A. Bb Bad B. c llcams C. ReRraces D. Carti6cate d Mwralce YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES NO YES YES YES NO YES YES YES !10 YES YFS YES YES !10 !!0 NO YES YES YES E. Ooaetrrts dieal6st YES YES 110 gq 4842235 ~ 74575.80 Low Bid 32792.93 Bid Ii.' 1 Robed S. P.E. Direda d Pi6ie Worlec CITY OF 1~ft~.rtCt b"eac! - ~lo~tida MEMORANDUM Date: December 27, 1995 .:~~~:r:~m~ q.e ;;u.~u res. ~~ _,- ,,,~., gl-Vr~UI .:- .oii To: Jim Jarboe, Acting City Manage~~'r~~_""" ,,,...... From: Ann Meuse, Finance Director ~rV ~u~~ Subject: 1995/1996 Budget Modificatio/n -Emergency Water Main Replacement on Mayport Road. As you requested, following is a budget modifcation to transfer S55,000 from the Water Fund reserves for an emergency repair to a water main on Mayport Road. BUDGET MODIFICATION Description Account Number Budget Improvements 400-4301-533-6300 51,171,667 Other Than Building Revised Budget Difference S1,2~ 555,000 '~ ~~ ~ )' . <.' f~ ... ,,,_.: .,- /,5 >~ ,` , RESOLt1TlON NO. 95-47 A RESOLUTION "PRANSFERRI\i; CERTAIN M110NIES BETI~'F.F,N FINDS WHEREAS, the Cily Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the Ciry of Atlantic Beach, that the attached Budget Adjustment be approved for the 1995-96 budget: Adopted by the City Commission this 27th day of December, 1995. Lyman T. Fletcher Mayor/Presiding Officer Approved as to form a,rd correctness: ~an C J en, Esquire City Attorney .1TTEST: JJ i_ M' ureen~King, CMC City Clerk ~~~ CTI'Y OF ATLANTIC BEACH CITY COMMISSION MEETLNG STAFF REPORT AGENDA TEEM: SUBMITTED ITEM: DATE: BACKGROUND: EMERGENCY WATER MAIN REPLACEMENT ON MAYPORT ROAD Robert S. Kosoy/Director of Public Works '~ Harry E. McNallyBuccaneer Plant Division Director August 5, 1996 The 2700 and 2800 block of Mayport Road near the intersection of Pioneer Drive has been experiencing extremely low water pressure aad an itwestigation of the problem revealed that the area is served by a (30) thirty Year old (2")two i»ch galvanized steel water main which is badly corroded. The Big Chief Tire Compatry located at 2809 Maypori Road is unable to flush their commode a»d the Health Department has given them a warning to repair the problem. There is Ito repair work the City caa do to alleviate the situation because the water main is full of rust a~ aeeds replacement. We phtn to replace this 2" line with a 6" line a~ install two fire hydrants as part of this project. The consulting engineer originally estimated a project cost of 527,000 a~ we asked the City Commission to approve these fiords on 12/27/95. The low bid was 532,792.93 (see bid analysis). TION: Approve the fiords for this water main replacement from foods remaining is the Operating Budget from for Underground Storage Task Removal and from the fiords approved on 12/27/95. ATTACHMENTS: REVIEWED BY CTIY 1. Bid Analysis 2. Budget Resolution AGENDA ITEM NO: 7 A RESOLUTION N0.96-31 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget Modification be approved for the 1995-96 budget: Account# Dercriplion Budtet Revved Bndeet DiNerence iW-1301-533~r3W Impruvemeotaulherthan S27,OW S35,U93 SS.U93 BuilJinR OOU~301-533-460U Repair & Maintenance 556,IOU 508,1107 ~,093> (Transfer funds for emergency water main replacement on Mayport Road) Adopted by the City Commission this 12th day of August, 1996. Steven M. Rosenbloom Mayor Pro Tem/Presiding Officer Approved as to form and correctness: .Alan C Jensen. Esquire City Attorney ,ATTEST ~1aurcen Kine. ('MC Cite Clerk 50 2 Z m O fD U ~-U~ 2 LL 5s~ ~o~ Q ~ N LL F J O~j O Q U7 W m 2 F tl O O N Y N tp r N N Q N O) N N'N m N N N N o) W Q W 4 NNN N O N N N N N ~ N ,O' I+ll~ •O Y m = W '"" n U W ? ~ ~ ~Q(1(N~~ N(f~~N N1/~~~ NN NN~IV N~-(V N•~•NN ~ ! IA l~f Y11~ ~ 1A ~ ~ ~ ~ ~ rN_f fV fV ' l~1 1y~7(~ N N O pp pp pIp(r N N(pY~fpV fV 1p~llp~llpp788~ 8888 U 800 t9 /pOOOOOOO0SOO O1nNN ° aaa~a~dddddd Q ~~ Y P` f f f Y O f N N N N N 1N ~~ N ZI c c c c c c c O~' yo 0 0 0 0 0 0 w ~ A ~ A A A W M r O r N H 4 Y Y O Y V Y £ E E E E E E 0 0 0 0 0 0 0 p U U U U U U U ie m ie b 'w e r aQ Y iQ'`` iQ" qQ Y aQ x iQY iQY e U o i U y o ~ U° e U >o` 7 U > o ~ U o g U o` N LL 3 N LL~ N LL~ N LL> N LL y N LL 3 N LL 3 vaa c c c o > > ~ 9 9 LL LL LL j j j C C L O O O LL LL LL y p y r o r r r s C C C r r r r r r G C C L 9 0 0 0 C-- LL LL LL I L{ l LL Q Q Q aav iii r r r a a a a a a c c c c c c o 0 oa o 0 0 =""~ LL LL LL LL LL LL LL LL LL LL LL LL C C C a» y 0 0 0 Z o ~ o o `ro o `o `u `o `r pf~~ 0 0 0 o r o r r a i e i o 0 0 0 o s~ Z~ u u u~~ a LL: ~~~~~~ N N N N N N U U U Q Q Q C a 4 Y r • O V C r A r aY T O E V C O J O C E 8 c 0 u Z 7 r 0 f W W W NN~tOr~~~rONNNmmM~f('~CNGf l'~~~~N W S W ~~0~~' 001 ~~.'-~ N ~ Q 10 Z U1 W a,~ G U U W ? ~ NY~N~Y~~Yae4YvNYaN Y,YpNY~NY~NY~NY Yf ~Y~~Y~~Y Yf ~ N N ~ ~ N N ~ N N ~ N N ~ N N ~ N N ~ N N ~ N N ~ N N ~ N N ~ N N ~ N N ~ N N 2 ~ YJ Y)Yf mm m mrrrf f f e~~~~~e-'-~e~~~~ NNNNNN~~~ N NNNNN " ~ N N N N N N N N N N N N N N N N N N N N N f f r r r r r n ~ O N 1 p l 10 I n f 10 It~ If7 1(1 Vl N N 0 N 1 f 1 N I I f I If 1 0 Y f Y N N Y 0 ~ If tl V V QU ~ A j W R I I ~ ~ yj Ay , A ~ J. , A ~ j . j . J ~ j ~ p p ~ f • ~ } S } ( X ~ 5 p p p a a p p p p $ p p p p p p ~~ ~~~ ~~ mO U a a 8 8 8 Q b a Q Q 000000000000000 Of f1~~~~~1 f l f l lNV lV fV lV lV /V fV fV N N N N ~ ~ ~ ~ ~ ~ U Q Q AN ~ ~ ~ . ~ i Y Y ~ ~ ~LL~ 8888888888888888888888888888888888888888 O ~ 1- O F ~ rn LL H 7 Ow(~ J boa U~ W m = F 9 q c c c C c c c c c c c c c o 0 0 0 0 0 0 0 0 0 0 0 0 q ~s ~w a ~e e e a a w a a a i oofJ H N Y! P1 W Il P ~l F IA O F q C C C C C C C C C C C C C Y 4 O O O O O Y O O O u u n n a n a a n n a n a a n rn, E E E E E E E E E E E E E W Q O T O G O O O O O D O O O O U O U U U U U U U U U U U U .H f0 q 1! i0 i0 iC i0 i9 M i0 a i0 ~ y > > > > > y. Y~ U `~ Y` Y L Y LT Y L Y` Y` `~ ` L Y` Y` Y O U O R O U O v Q R U O O U O O~ O O U O O U O O U O~ U O O U O O V O H U yy > > NLL~ NN LL3f0LL~NLL~NLL~NLLZfOLL~U1LL~(OLL>N LL~fOLL ?i N LL>NLL~ a a a a a v v v v a v a o v a v v o v v v v v v v n v v v v v a v v v v v v v a C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C //,~ C C C J J J J J J J J J J J 7 J J J 7 J J J J J J J J J 7 J J J J J J J J J J 7 J J J LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL m w w e s w i i i i i i i i e i e i i i i i i Z i i i i i w i i i i i i i i i i ~ O O Y O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 Z- C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C LL 0000000(700(70000170(7000000000000(900(9000000 RESOLUTION NO. 96-30 A RESOLIiT10N TRANSFERRING CERTAIN MONIES BE7IVEEN Fl1NDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the Ciro Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Budget Adjustment be approved for the 1995-96 budget. Adopted by the City Commission this 1 Zth day of August, 1996. Steven M. Rosenbloom Mayor Pro Tem/Presiding Officer Approved as to form and correctness: .41an C. Jensen. Esquire City Attorney ATTEST: Maureen Fang, CMC Cite Clerk SG Robert S. Kosoy, P.E. Levy Road Improvements May 31, 1996 Page 5 TERMINATION OF SERVICES This agreement may be terminated either by City or CWI should the other fail to perform its obligations hereunder. to the event of termination, City shall pay CWI (or all services rendered b the date of terminatigt, all reimbursable expenses, and reimbursable termination expenses. APPLICABLE LAWS Unless otherwise specified, this agreement shall be governed by the laws of the State of Florida. If this proposal meets with your approval, please execute both copies and return one copy for as 6ks. We look forward to the opporunity of working with you on this project. ~' Y~ s~~ B~~;rn~~ ;~ Project Manager Approved and Authorized Cor Cit)~ of Atlantic Beach By: I)atc Approved and Authorized for Connelly & Wicker -nc. r~ . ~~ B}~: Richard C. Welch, P.E. (}ate Senior Vice Presidrnt Robert S. Kosov, P.E. Lcsy Road Improccmcnts Mav 31, 1996 Page 4 USF. OF DOCUMENTS It is further understood and agreed shat the conswction documents and the ideas and designs incorporated therein as an instrument of professional service are the property oCCWI and are not to be used in whole or part, for any other project without written authorization of CWI City is hereby advised/wamed that such unauthorized use can be very risky, and City dots therefore agree and warrant to hold CWI harmless for anv such unauthorized use and to diligently defend and/or indemnify CWI from all claims, damages and expenses against CWI resulting out of said unauthorized use. LIABILITY It is understood and agreed bctuccn both parties to this Agreement that City agrees to limit Connelly & Wicker, Int.'s liability to City and/or any of its subsidiaries, and to all construction contractors and subcontractors on the projects for erors, negligent acts, or omissions resulting Gem these professional services io an aggregate amount not exceeding CWI's professional services fees or S50,000.00 whichever is greater. In consideration of the unavailability of professional liability insurance for services involving or relating to hazardous waste materials and since it is not the intent of this agreement for CWI to provide services involving or relating to hazardous waste materials nor is arty such exposure anticipated by either party under this agreement, it is agrced that the City shall indemnify and hold harmless CWI and its consultants, agents and employces from and against all claims, damages, losses and expenses, direct and indirect, or consequential damages, including but not limited to fees and charges of attorrttys and court and arbitration costs, arising out of or resulting Crom the pcrfomtartce of the work by the Engineer, or claims against CWI related to hazardous waste materials or activities. This indemnification provision extends to claims against CWI which arise out of, arc related to, or based upon the dispersal, discharge, escape, release or saturation of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids, gases or any other material, iritant, contaminant or pollutant in or into the atmosphere, or on, onto, upon, in or into the surface or subsurface (a)soil, (b) water, or watercourse, (c) objects, or (d) any tangible or intangible matter, whether sudden or tat. 1 NDEMNIF ICATION City shall indemnify and hold harmless C~VI and all of its personnel from and against any and all claims, damages, losses and expenses (including reasonable attorney's fees) arising out of or resulting from tltc performance of the services, provided that am' such claim, damage, loss or expense is roused in uttole or in pan b}' the negligent act, omission. and/or strict liability of the Gq• ancone diratly or indirectly employed by Citc (except CWp, or an}'one for whose acts am• of them may be liable. This shall not apply to negligent acts, omissions and'or strict liability for which CR'I is responsible. Robert S. Kosoy, P.E. Levy Road Improvements May 31, 1996 Page 3 II is proposed the payment for the scope oC work described about be performed for a lump sum fa of 5 375 00 ($9,225.00 if Bid and Construction Phase is included). Bid and Cons[mction Phase will be performed onh' upon separate written approval from Client. 1) Topogaphic Survey 51,275.00 2) Design and Permitting Phase $4,100.00 3) Bid and Construction Phase (if desired) $3,850.00 In the event that additional services be requested outside the scope of work it is proposed that paymatt for these services be on the basis of CWI's current hourly billing rates se[ Corth below plus arty required reimbursable costs. Cateeorv Principal Engincer Senior Engineer Design Engincer Senior Designer Senior Technician CAD Operator Secretary Hourly Billing Rates $ 90.00 $ 80.00 $ 65.00 $ 60.00 S 45.00 $ 35.00 $ 30.00 Reimbursable costs include fees of Professional Associates (whose expertise is required to complete the project) and outof-pocket expenses. Out-of-pocket expenses shall include but not be limited to travel expenses (lodging, meals, etc.), job-related mileage at 29 cents per mile, long distance telephone calls, printing and reproduction costs, and special supplies and materials. SCHEDULE FOR PAYMENT Invoices will be submitted monthly based upon the work complete at that tune. Pa}Tnettt will be due upon receipt of im•oices. If pa}mcnt is not received within 30 days from the daft of the invoice, interest will be charged at the a rate of 1-1/2 percent per month on the unpaid balance revoactive to the invoice date, and CWI may, without waiving any claim or right against City and without liability wfiatsoever to City, terminate the performance of the service Retainers shall be credited on the final imoice. In the event arty portion or all of an account remains unpaid 90 does a4er billing, City shall pat all costs of collection, including reasonable attorney's foes. Robcn S. Kosoy, P.E. Levy Road Improvements May 31, 199G Page 2 Road to Main Street. The plans will include the re-signaliTation oC the Mayport Road/Lery Road intersection. The plans will also include repairs to the emergency outfall pipe and new potable water and gravity wastewater collection lutes if desirod. This proposal is based upon the City handling the approval for trce removal and arty mitigation thereof. Contract documents will include all pertinent technical spceifications [o the conswction and all necessary proposal, bond, contract and bidding information. Permittine Permitting for the project will include the following: We will submit the proja:t to the St. Johns River Water Management District for the purpose of obtaining an exemption. If in the event a permit is required, this proposal shall include permitting, only the portion widened to throe lanes, near Maypon Road. Construction Phase Services fif desire~tt Conswction Phase Services shall include the following: • Construction observation as required W witness critical construction activities and tests. • Attendance at a preconstruction mce[ing with the City, Contractor and Utility companies to discuss procedures and general coordination. ^ Review of all submitted shop drawings. ^ Review and approval of the Contractor's monthly pay requests. • Contract mlcrprcta[ions and change orders. • Attendance at a final walk-through with documentation to provide the Contractor with a final punch list. SCHEDULE OF WORK We will commence the work immediately upon being given notice to proccod, and propose the following schedule: Prclimmar} Plans 28 Davs Construction Plans for Bidding 28 Days r~~ ~ Connelly & Wicker Inc. Consulting Engineers PRa E ssaNAl s ROBERT p CONNE IIT PE N FARMER 1gWMp. P E „bNNN LE WI$ PE WILLIAM N MAIg11ET. P E DVANE R MERRELL P E BARDIA NEINAII P f RRICE R N151. P E RICNARp c wELCN P E uem~~N L WICKER P F May 31, 1996 Mr. Roben S. Kosoy, P.E. Director oC Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 Re: Engirteering Services Proposal Levy Road Improvements Atlantic Beach, Florida Dear Bob: i = ~ , ~~_ IC, ._ ~I i ~~; t~a~~ ~, ~ ~sss ~: R., Connelly & Wickes Inc. (C WI) is pleased to submit an engirteering fa proposal to the City of Atlantic Beach (City) Cor preparation of plans and specifications for above referenced project as described in greater detail below under Scope of Work. This proposal will remain in effect for a period of 60 days from the date of this letter. Acceptance after that period is subject to a review of the caditiars stated herein, and possibk revision by CWI in response to changed conditions. SCOPE OF WORK urve in Surveying related activities for the proiect will include the follOwine: ^ Full topographic survey Cor the entire road rightof--way of Levy Road Gan Mayport Road to Rose Sveet. Survey to include horizontal and vertical locations of all physical features including but not limited to roadways, farces, trees over 6" in size, utility poles, inlets, manholes, signs, etc. Also included is an update to the surrey previously paCormed Gom Main Street to Rose Stred. DesiEn and Permitting Phase Services En is ncering Documents Engineering dacuntents for the project will include the following: ^ Construction plans will adequately depict the conctructiat of a new asphalt road~eay with swalcs and drainage facilities as rtocessary from Mavport ~~ i~. ~1` 7 i~ . ~ ,_ P O BOX 51343 • JACKSONVILLE BEACH. FLORIDA 32240.7343 • 904!249-7995 • FAX 904241-7726 DESTIN. FLORIDA • CASHIERS. NORTH CAROLINA RF,SOLUTION NO. 9(x29 A RESOLI"PION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the Ciry Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time. NOW, THEREFORE, BE 1T RESOLVED by the Ciry Commission of the Ciry of Atlantic Beach, that the following Budget Modification be approved for the 1995-96 budget: Account # Description Budeel Revised Budeet 3lN1aNNN) :~11-631N1 Improvements other than -11- 59,225 $9,221 Buildinx (Engineering services for Levy Road Improvements funded from available Gas Tax Revenues transferred to the Capital Projects Fund) Adopted by the City Commission this 12th day of Aueust, 1996. Steven M Rosenbloom :Mayor Pro Tem/Presiding Officer Approved as to form and correctness Alan C Jensen, Esquire Cih~ Anorncc :\'f fESI' 1laureen Kine. C\1C ('itr Clerk 5B RESOLUTION NO. 96-28 WHEREAS, fire fighting is acknowledged to be one of our nation's most hazardous professions, and WHEREAS, fire fighters daily dedicate their lives to protect the life and property of fellow citizens; and WHEREAS, the city's fire fighters work together on community projects to make the City of Atlantic Beach a better place in which to live; and WHEREAS, these dedicated employees contribute many hours to those less fortunate by conducting annual charity drives for such worthwhile health programs as the Muscular Dystrophy Association; and NOW, THEREFORE, BE IT RESOLVED BY THE ATLANTIC BEACH CITY COMMISSION: THE ATLANTIC BEACH CITY COMMISSION HEREBY RECOGNIZES THE WEEK OF AUGUST 26 TO SEPTEMBER 2, 1991, AS FIRE FIGHTER APPRECIATION N'EEK AND COMMENDS THE CITY'S FIRE FIGHTERS FOR THEIR EFFORTS ON BEHALF OF THE MUSCULAR DYSTROPHY ASSOCIATION Adopted by the City Commission of the City of Atlantic Beach, Florida, this 12th day of August- 1996. Steven M Rosenbloom !Mayor Pro Tem/Presiding Officer SA CITY OF ATLANTIC BEACH Code Enforcement Activity Report October 1, 1995 -July 31, 1996 CODE VIOLATIONS - PREVIOUS PRESENT YEAR TO MONTH MONTH DATE n e s a k you ray ~ ousmg irons ous on dons 0 n onstructron ~ g ro ns n n usmess qn tan 4 argrown egatatan ras mt mt wsance mt b ana mt ater war omp mt war yslem p mt !M form a mage TOTALS Complaints in Compliance too Number of Complaints Outstanding ~~ Proactive Complaints 42 57 Reactive Complaints 30 43 OTHER ACTIVITIES: Case #4629 - V1rillie Knight, 790 Sailfish Drive, was fined $500.00. No attempt to pay fine or past water and sewer charges were made; Case #4473 -Charles Bulkxk, 120 Camelia Street - Mr Bullock's boat remains in front of his home in violation ; Case #4576 -Sean Phinney, 385 East Coast Drive, was issued a permit for fence and moved existing fence out ofright-of--way; Case #4362 -Robert Lang, 2142 Fairway Villas Lane -This property is in default and will be repossessed by the V.A. (property cut by City); Case #4670 - Safa Mansouri paid .8300.00 fo the Tree Board for replacement of trees. Prepared by Karl W Grunewald CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: July 1996 Code Enforcement Report SUBMI'I'I'ED BY: Karl W. Grunewald DATE: August 8, 1996 BACKGROUND: July 1996 Code Enforcement Report RECOMMENDATION: ATTACHMENTS: July 1996 Code Enforcement Report REVIEWED BY CITY MANAGER: AGENDA ITEM NO.~C CITY OF 1Qt~a.ctic a'eac! - ~lmtc'da __ _ M E M O R}1 N D U M -- -- ----~- - - aa3 seHlNOl.e RowD ---- ~ AUgUSt 2 1996 ATLANTIC RF.ACIi, FLORIDA 322:33~:i445 ~ , TF.LF.PHONE (9041 247~SaW FAV ry043'14R5a05 J~arCa9-rltpl~lam '"~ FROM: Don C. Ford, Building Official SUNCOAf H52-5NW RE: Building Permits Report Please be advised that the following permits were issued in the month of July 1986: TYPE PERMIT NO- PERMITS PERMIT COST CONST. VALUATION New Single Family 1 3,263.60 4g 3g5 New Duplexes , New Townhouses 1 2,789.18 70 200 AdditionslRemodels 16 2,580.18 , 284 275 Swimming Pools 2 ~ ~ , ~ 600 CommerciaURemodel 1 90.00 10 000 CommemiaMew 1 7,542.62 , 150 000 Garage/Carports , Demolitions (Interior) 1 50 00 Sheds 2 67.50 Fences 5 4,200 50.00 Driveways 6,450 Signs Trees Utilities 16 18 780.00 . Wells 2 20 00 . Reroof 14 625.00 90.709 TOTALS 62 35,918.08 702,819 Miscellaneous permits issued in connection with new construction , additions, remodeling, etc: Number of Permits Permits Costs Electrical 31 855.50 Plumbing 24 829.00 Mechanical 24 939.00 Inspections pertomted last month: Building Concrete Electrical Plumbing Mechanical Misc. 57 23 49 47 36 3 Occupational License Inspections - 9 INFORMATION COMPILED BY PAT HARRIS -BUILDING DEPARTMENT CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT STAFF REPORT AGENDA REM: Building Permits Report July,1996 SUBMITTED BY: Don C. Ford, Building Official DATE: August 2, 1996 The following is a comparison report of Building Permits for New Single Family, Duplexes, Townhomes, Remodeling/Additions and New Commercial for years to date for July 1995 and July 1996: Year to Dats July 199b TYPE PERMIT NO. PERMITS CONSTRUCTION VALUATION New Single Family 38 :4,289,677 Duplexes 6 469,292 Townhomes 1 77,806 Remodeling/Additions 82 2,286,488 New Commercial 4 341,781 Total 130 57,464,8b2 Year to Date July 1996 New Single Family 13 51,994,330 Duplexes S 438,768 Townhomes 11 818,038 Remodeling/Additions 91 1,644,021 New Commercial 7 6b7,147 Total 127 Sb,4b2.296 RECOMMENDATION: ATTACHMENTS: Building Permit RspoR for July 1996 REVIEWED BY CITY MANAGER: AGENDA ITEM NO. 4- D N N•+dn Olnr n N I[11f1 n V n .~ M I(1 ~ oh N.+Ngnlfl • N vino rnn ~ o o nN•+ .. q ~~ W MI • 1n u uI o < o o a a o O ql-uOmi N J U• > O J • ~ JJJ> •O:W<• 1'SZ2J -~Hr ZUUJ4-HGO ~ O N N LL< N> H• P O o O r O N glnoONNO • N d V d N O h g V n O P d P ~ ObN N • N q d N O N O O P ^ 1(1 P O P ••• r Y1 d In o Yl • P P M .~ N M)I110 • V V .o Nd VNMI ... ... r Jw Z N < J N >O:N O:q HNOO:W W W< N< 2 6 LL N Z x O J< Z W N W< ~uJro<u~ 0 n xxxxx dVMI N•••O N N > u Z qK Y10W<W< ZO ~LLZ Nrbr.Or J N r g V m r O N V < MIOgnVN • K ddNVn M ~ J g q q qq h < LL W J r < O S ~ WO:U O: O < K W Ifl W>m P Z O' P ao:u r O W •-• fSf S N N Z SF.r < F•r0(OJ ~sxn>- < N U V < X O < N f ~ O 0 d .r n o o: x • N F- W d O P > U \ « tN c e J MI O -~ W q U •H W < f r P O O 4 N J > d 7 O MI O Z o O: -+ U W N N K N U• O: W 6 m P Z O < So3er H J Ofrq J Zo on < N J r V W O ~ V u v w -. O[OUN < n W 7 Y O O.-•nq~. Y1V `O • r•InVVd•+Ifld ~ PNN PO`OM 1 II NNd d rq•o n •~ • N O •e e mf-Upmi N J O > O J• JJJ> •OLW<• OLZ2ZJIY-f ZuUJ.-'-00. O N NLL < N > H • P 0 0 0 r O N O Ne O N N q • NdVdNgn q`OPOPVP • OVN N • O O O O • O O P P d d d V • O O .... • n n f• w Z N J N >O:NO tNOO:WW< N<ZO.LLNX ~ J < L W N < ~u J..o<r v e • xxxxx OVNN••.O • W N>u2m0: • N O W < W < NZO-I LLZ N N P N d • J•-•Phdd LL • OrNPI•I •QnnnO • -nnNmN S • O • N W • m • N W • J f J • ~ N r • S N H 2 f W N O .-•u rN • 0 2 Y •vtru N O:A< • <LLn~ O • Mf Ifl • O N o •~ b O b • o YI 0 • ~ Y uI m • r O: • \ O • N • W Mf d O:q q • U \ <.o r ~ 0 0 P J • O W •f M • W < P o u • N W e N r O W 2 q O: • O: < • H N J • N O < 6 N • O Z O O 3 O O W •or o.e P O OV N W • N b u N •Or N d W • O U N ti ~W 7f( ~ Vl d m O NONII I(1 A1(1 • v •OPNOrpn Vl ~ gNMlrgdPP • d voq grNq•o N N d ~~ ~ N 0 •o 0 sH0001i NJO >OJ• OC J~IfH 2 U U J f f O 0~ ONNW<N>F- r P O O O r O N glnOeNNq • NV•pdNgN O•enOPdP r ~4 N • O O O O d d O O nn O O • O O d d •n n rP P • f W t N J N >OINq • I-NOO:W W< • N<ZO.LLNx • ~ U J w 0 • xxxxx d MIN rO • >UZmet O W < W< 2 0 ~ LL gngqYl • n Vq d N q • drgYINP dd•On qq P•a •o •e .ev • P • o q N • NMI ifl • IfIJ rLL • x • O Z m W . Z ]L ~ W d < • ia,-r • N LL KN • M • O • j • O 0 • v • N . • N • W d OtP • u\ <o • N r In • r W P .f . W < F P o 0 • N J N • u n n Z n • OC r U W • N N • N W O: • 0206 < O 20 Y1 !- • O f0 O J O 00 < q N • d V W N O ~% m~uomi NJ(•J >GJ • O: J'fFH Z U U J f H 0 0• O NNW < N > H PoeereN g1nOONNq • N V V d N g P O d n O P d P • q~ON N • O O • O O • vv rn • P P • • H ~ W = NOJ N >O:N q • nNOO:W W >< • N<ZO.LLNVx 7 J< Z W N w< . ,uJro<uf- n xxxxx d dNNro d d > u 2 qa Y1 OW<W< 20~W2 M MI 00000 N O O O o 0 x N •u n < •i ~ • U r r0 . FO:S .z u < W < N • J J W f O m O • < 2 W .. u N • LL Z •-• O O N 2 Y • Y < • h o J O rOH w • Uq < O • MI ~ • O N MI • J O ~ N • H • ~ • .ei • N 1<• • W J O: < • u N • N O • 1l1 U W . Wb N w • N P n • O N 2 • O: V • W N P . N N . o Z o N e e N • OF N . O O V • A V • r N .er ~~ d W W • O U N • W ~ W 'J O K • N 6 H ...cwufea~f`=- CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY .... it--~- ii ii ~;-~-J! IM Morwrew IC ~1np~MrYpn •ucus*~sr Y r A O m. m .~ -~ N N _ P N N N m P N v n m n N N > r > JO r l7 H N O ti 0 N O n 0 N m O N 0 0 0 0 0 00000 im>mo A m Z m C O »N W n xxxxx o N.-. ~ mvw-•. C m V O X C m Y N n o. N w N n 0. m n .- m m n `•O • P •+O N ~'O N P V • P A N fl P N , N m , U , m O > O O O N T O O N~10 . r 00•-10 • .O PO-~O • o=o ti mo=o m ooEe O Z O• > O Z o• 0 2 0• V N S N . A 0 N • > m N . N N r N • N • -1 • m > Z Z F q 5 ~ W V Q 1 • U n • U N O N • r N • m N • .p 0 0 •p n v •p wm • ti > m s m • H• W V• N ~ m m» m0 r 0 ul u1 r •e • _ • o o > O > ti P D ~ ~n ~m • A NJN O ma m nm n Wm • N N N ' O ~ • \ • A • N • • P m VI • ' X • O O • O • 1/1 O i O O. O C• C• P C I N N O N o. v• v• W W m W • • u • 0 sm~• -iO» r O 1 • > ~ Z N w = ~ • n» za• O O H mrr• >m> n z. S A 1 . Ow ~ n T m r m• s W n• N 2 N • w • l ~ i NJO mN • V•yA2 s m»• A t O ti X Z • mmx O • x T .+ ' rm • U W U • N m O • u NPO•PPO • m O V P P n NNUIm»t • - s wiul a..1 • vlw s..ls imi°mo • AmZ n< O~•N WA ~ xxxxx . rsv»rnr_• > N m 2> r C X N m A 2> N• >mmJ00Nti m N A < N • rN z m -1 r t_.1m> • DWAN n»>O• 1< Z C N r n» • oNm~ Z"1NS • < »N[_ ~ r -~ r • m N ms m N • s no • Z WW4W W. • O V V V P W VN » m • • T r w .1 •p .- r • O•WNPN smsmoN • JOmZn<N O »N W A O ~ xxxxx• w • r tiao»rn~• > N m Z D r C X N T 9 2> N• > m m A O N -1 mNJN< N • r y Z m -1 • m vN--a O R C m V> N n O A m nn a .- o m • o• .•r N s VO ez r m»tioc -1 »OEOz > ozem .. m m A N N .O N N m n » JO O Z O W O c n < r N • O O .O H -a s m ti. A m m .- o u c Or o Ws n \ n C N A n m ti N % A • O V Y P / O O O C -1 N > uX >O•fIND ti W S S C rOA•+N > »yS Z N N S ti Z y »mo nAV .p A S .O mom m m JN >O A nJOm e S • • b M r m T > N smssmr c .~ VNVInn .L U P V m O W > N • N O .-wwmrN r W Z m ~ O Z• sm>mom ]pm2n<W U O•~NWAO• xxxxx • .•O. • V • -~n>O•rrn~ • >~ N m 2> r C • X n N m A Z> N• >C mmAONti • m N]p< N • r0 N Z mw y • a.p o .o • V V V V n r a. i • oo a el O O O O N N P m •O P•OO VPO V m N O P P N ONNOOY1m NO»OO O.p ti<N>mNNGI H H t r A >ms~ crrr r0< Nrm ~ Z m O n ti m 0 tiO>O•-~rnt~ > m N m Z> r C X 2 N m S Z> N >mmm.90Nti mJNNA< N r D N 3 mr ti 4W W W •+•+ r » 4NP A\i P Oo O O~ PO. A P~ OVIW N» M 0o r s~ ~ ..oY 'p .tl. ~ mOOI n•- N Oe o o. .o0u 1nW .o oe O O 00 O O I N O N a.m N • N lOw~ ~ •O A•OOVPm VmNAp•PN ~ mNNOOVIm NO•-•0000 -1<N>mNNO •OOHtirmnZ titi t r Z 2 2 A >mJO• <rrr roc N1rN ZmOntim O ~ O • U ~ W » ' P N N O ~ mN•••O mop. ~ •Oinm~WNm 14•V O.mNNPP ~ V•4UWNONO ~• N NPO • bn•OOVPm VmNlPp.N • ONNOOVIO N O~ O O O V ~ ti<N>mNNfil • 00-+-1 r__nn2 • >mJOr •A crrr . ra< NrN ZmOn-Im O , O ' w~ r ~ W » n O• O •-• n n ~^• r W W P m N PN V ' PYI»pPPV4 I PP{i•»mV»o • N Ns.m • Nn•OOVPm V O N n P P N I mNNOOYIm NO»000•p ~ ti< N> T N N O • O O V ti r n m 2 titir_rZS S.O •>mJO• crrr roc NrN ZmOntis ' o O O 9 O • O > O N w m W • m » N W O O~VWn'•-' O{pA N ITVmN»PVO • N »VP VUI {JINN r • ~ "ITOVn•-•NN +T- MAI' St•IUWING SURVEY Ot= 0'f 9i, SALTAIR SECTION N0. 31 ti 1lECORDFA IN PLAT UOOY. 10 PACC iG OF PIE CUMt71T lit-LIC ECORDS OP UUYAL COUNTYI FIARIUA. IAAINfiC AFL bAICO 011 IIII !UUlll aITL.YI.I Y1~.111 I VAY L3MC 01 GOIIIryLI. 1'USU i.",[Ir~~ N rf )f r /S , b YUILUIIIU CLSTRICiloll LIItC YIN'III UII 1'LAi ~,(/~////y llli YMUI I'NTY ATYFACS TU LIt. I11 111gV LUMC °Y" I fl IVICII li TIIG APIA OVLSIV[ TIV: SIM 1GR il-0UU ~ '[Atli 11Y YIAUII LV:?. INI': NI`I Li1:P AITIL V, 19tl'I. Ili :IIIVIUIIII't 1'A:I I:L INI. OVO1 II j~ Y p !. 1 ,i._~.*Fer _ Jp. ~ { ~. P ,. ~13~ ~ ~ W Y ~= .0 G 1 N <. r,11j ~R ~ Ya let / i "r~! 24" i5' ru. h Y I ~( -~ ~ f'/CIW~G L Z ~~\V ~~ C U' ~ 01 ~ ? ^ v ~ ~ i / ~~ N ~ ' \ ~ M. A. DURDEN L ~ ASSOCIATES INC. ~ .e.l ca oe. silo Vs, swn Y+c SsYw ' Nn.R~GN,fYrYS. IS~Atl ~~. 29. ~rcjr/v<J /~,oARK \, r•~' I-.-- __ s, r...,r..~T ~r"rr ~,,. i3 it j Yo CI 1Y __ ~ I '~ yo1/ ,' 1 NERERT CERTIII' TO: /'/f5<fY ~JUNIE~FMRt/crN t~F.r~.Cie /•6..r!fOe~isr /,rte. THAT TNU lURV[Y MEET! TNC MINIMUM TEGNNIGAL lTANOAAO! A! !ET FORTH ~T THE FLORIDA lOARD OF LAND lVRV[YORl, FV RlUANT TO lEGTION •72.02] FLORIDA lTATVT[! AMO CNAITCR ] I NM-! ~LORIOA ADMINIlTRATION GOOE. , ~. e~~NKI (lareeo 'Jrf01PMf3~,4 /O la'OJ~ l TNI( !UR REV M1UT vAUU UN{,F.!! TNI- -RINT I! WROM[D VfITN TK[ !GL OP TN( MODE NGN[D. f~(,tii~'~~li 'j/rc pC~c~~ - ~, '; ~ .~~~ ~ivt(.e, ~~~,QC.~~~ictt(~2,~ .Gl~r~ /TLS ~~. IpIYtC.~ er .~' ,~,tL,y2~:c~~~n, 7'~. ~:-.~..~ rt sr -'~ - . ,:. ~I; ,; :,~ ~~_ ~ce~ Cl~ G ~!~ f ~~c c~ad~c.~ +~ ~ ~~~J~ ~~ ~_ . , ~~~ 90~- a~~~(3g ~Q. ~©~. a-~v ~~~~ ~,C 3a~~ ~ ~~. ;~; CC, ~L~ ~n~ ~~ . ~~~ ~~~f~ ~i~ve.o'yL ~~ ~~ 7; ~ 6A1 ~ `,~n ,, i~L~r~~~ `/7~-~~ - ~ -`~~ !Lem ~ ,p~~27~ %if> r~ylcl~~ ~ri~~r_ . i ' !CG~/CI.CL~iL{LC.eC~, 177 CCxCL~D~J Q~rtLL. _,~.tL7rZJ~ 1j1~"J YC~.e. ~~y ~p(~F' 1 ~/ !I~ ~~///~ /~i4ck.///f~~~ "'" ///111,CI~ncQ %.I~)Z.//k//~ -~~-~ccA,dce ruQic2 Y..~~tAAe.<~/y/c1~ iY~ ~.. ~1~~+ Mi:N~tJw.. ~ ~/' ~ /~ AjI v / L"~? j/Lm~ ~~~ X11 ~T )/'+~~~~~n~`. IO'~, n^' j l~C.A lC/~ ~ ~~7 TS~O'~ ~~F-~~~~'~~CX~!/ W /~~+-`_A ~n-[ti~C.i W ~7~~(MN./ ~i{i[y'/li / //~~cCelZ .~~ /u:¢cc-Q.~"~ cu-~z2 ,~-s' ~ GnZo`" ,~, ,1. ;Ip-~~~ ,ar ~,~c~~ ~/z~ Luc, ,~~ a. ~~~ ~_'J ;. 0'' 0' ~ ~ '~ d ,~/~ ,~: ~~~ccQit% ~zpscf~c~ -C~[~s~n~ Q~~Z•~ fs~( j~/C,~Q.~ 7~e2,~ :~~'~-~- 8 ~~ ,~i~%~uS2..g-n~ lC~cJ S~C~- c~cC Q.L'~tti~' (, t~2-C{'Q~ (a~1 G~- 2~ •r. P_ `~i~ ~ C ~!%v/:a.1' fr ti L~;cFic-!~J .~ ,J (/ - CI'Q1~~: ~~ .~ ~ ~~o-~2.ar ~u'.l' ,-,~( '~Le. ~j< ~ 7~- .lin ~ir.,er.~,e.P, `~~_ ,G.z ~. STAFF REPORT AGENDA ITEM: Offer of lot for sale adjacent to Howell Park SUBMITTED BY: George Worley tI, Community Development Director ~ .,.ll/~ DATE: July 29, 1996 BACKGROUND: The owner of a lot adjacent to Howell Park and fronting on Seminole Road has offered that lotto the City for incorporation irrto the park. The lot has an odd shape which has made ti diffficutt for the owner to develop it. He has offered the lot for sale to the City for $42,500. The lot is zoned RS-2, Single-fatuity Residential and contains slightly more than 5000 square feet of area. The south side of the lot adjoins Howell Park. To the north and east are developed residential lots. RECOMMENDATION: Staff has obtained the cuTent tax roll information which shows the assessed value of the lot as 530,400. The lot at 6th and Sherry mentioned in Mr. Smiths letter differs in that it is Hearty rectangular in shape, which made it easier to develop. This is one of the last undeveloped lots adjoining Howell Park. ATTACHMENTS: 1) Letter and Survey from Mr. Smith. 2) Copy of latest Tax Roll information REVIEWED BY CITY MANAGER: ~1 1~--1 1 ~,7 AGENDA ITEM NO. ~~ CITY OF" ~a.ctle ~eucl - ~lo~rtda ,! f-'-~ ._._. .. .. - __ - --_ -_ ~~ t10D SEMLtiC1LE: RUAD A7 L.WTIC BEACH, FLORna\ 3223)-Si05 ?i:LENiO\'E 1900) 2A7-Stlp1 EAZ 19001 27'7-SBDS To: Jim Jarboe, City Manager From :Timmy Johnson, Parks and Recreation Director Re: Usage Report, Commuruty Center, ]uly `96 Jim, here is a recap of activity at the Adele Grage Community Center for the month of June, 1996. Group/Event # Mtgs/ # People % Total Use Events AA Meeting 8 96 3 ABET Rehearsal 5 225 7 ABET Performances 9 720 23 Arts & Crafts 1 10 1 Board Meetings 4 60 2 Cribbage/Scrabble 6 40 1 Foreign Exchange Gp. 3 70 2 Leleche Group Mtg. 1 24 1 Reception 2 30 1 State Atty's Mtg. 1 g I Summer Camp 23 1725 56 Teen Council 2 24 1 Travel Group 2 20 1 TOTALS 3052 100% Increasel(Decrease)in total Usage from prior month 2163 ~~ V91JC WM[S py1AAlMT'i RO:F.CI SIAM AFIORT (D)~DUp Yn(mm 111JI)t'amlom Fipm 1<}(mm 1. Q.~.yY. ~l rn ~+pwu RO![(T pLtCli/Ipry ftOiECT SIAM ON IOM{ SfATVb ON Iyf/9[ SiAMrtOIM NIOUfI I OM MAIIIOII VATEII 91-!OH 4m~r(91b.ap.4Aer99a9.AY HW.cOI tabQ r..dEd OtCVa A.9Y.9d9.e~.rY•Ia9N910 •SEMQItF11A9 (DrC I3ila SIdf RXI. iT11Y. D.bfm9O.99al~r9e WL%1d~mY{.Ch VI9O\9519 OW-9691 r.aw.: ~ OY Irb, tr 1.1 yey w ~eralld b IAIM ] DIf0t9MY910 9J R'-0fT01 DtlII9YM r.9p.trlYy'949~aN Tlrl WeeN)199r ISi0 faw dra.a atl Y.tEa Clem (C}V9Nn r.a..d de...rr bd.r Wrp.. h0119Lrrfad rSrl (1rr MSA d+Ydlfrrer• 1~..99AA reraen9rd s~efrro.a rm e~a.e/ar r.~o.ry oa O IAIXCIE TIREET fl1DOpN 91-H BIll.m tpdrlO tM1 flV..l rfw®1..9trr...d. de..l br196tr YIIM Cq NOOID-SU9301 (DYiW Vsmre O)f.rr6.r rd nxe. A~eIi.IMC~trVY.bf GrrYSy 9 AI WIIICIGLN MAT91 W4S (OI R'f ETI for9 papeW9asi611e~~.b AwrsY SSy a9mpslsl.ge .1Nd e~v9~ 9.r.ir 9.wy+1 rr.~sdme.d.e.e r.....o FwW.9erry9l~ am6.i fAa 9w O(SANVAIX VATFA IDIE HO.'9.' CsM:b9r.l rlbms9m paq Dm05p9v Irq.AVlavso6rl rw p1m ~vr rY V~oa 6a fi/.. cDT.uw Is.e ArB.f A•.y u..rwA.-ar ~..YO c4r fl Yq.lbmf9m dea l~llr Ory ~. • YIiM oaay 9 lGOIAK.VATP1.fEMEJI wvwe) fmwl O)NaPaln.rf9ae.trn... xW.Lfdabs><wf9narmr9..9 A.9efr9f9eS.rrr9r lqM Op.OVOmiR (O-Oll eMrR D..av6rlr.el^. Mr0{~Ya1 TiTnamd r..LLrly~.+9eW91bWM aA f.r~s•9a s AOOI110NN.fMOIMD ma.'a hrf rcw ~.a m..flrtlmr q.~rrbrgrr~ n~arar.~r..o~ siwwoc•srtworwrrt NI's~ reb.rrse ewcr 9.~.,wre ysq,rr r.r~..v... raeM9rf.r.ddf~.9.ry wT ASLA IANE-fT 1C}ba ....,r ia9991i91.rn.r9. eAr919ieAs•. r.rt r96Y{w1. rKmyr{~ir.Ad9>fsa (~alys.c I.cal.s.ll.r.s.9>o. va 69 rfr N.rr6a ~ra~~.Nerud.er s.drr,.t 6 .u.wn mw.itsoN m.ASii wiflv~TMslr ee.er.ra.e rr.9wf~9.9.e~99~9s.e rrrfl~.oa r~rfe~ f0)M91.A wA.a.~Ilal..YrsVWa pr4f~waM~WS .w+4 ~9r.reutf~.. fC}YIw pq~njAl..aaf9ri0rr be Wf.ry9wn'bga9bltrf .r.rWftV9r 96wepA. i1.A ff~M~G rn..re6sra~,+94 sa4ebanV^~)1919..9e frM Iv'ee~66~.ws16L4HfVa9. f9~.f. ry9Rrf.be9eee9w We.wlprnpaldf~rl+ rarrra..~ Ia9/M bpYr~9.r9{99199b LD. /le 1 MmOfiifAVE f6-.AIC Oe/e1 Ar9ie deMNa TerW Tr9fm~ei9e1rl1ef.bfM O9® Yvr.11~Y9rAeamn9 r.a (DYIa re6ep19e9r991. kl9. yMIM. nw.9m.91 IC}ta.x s sA2rASAwuv(roH ssau.T .wffs9l spw6m p9rs ~erpre..lr. {99f99.l.e fll.'1{D.QbeTeI P.. s.tw')0i1a195trei+9.dfr9r ft19'Q IME (DYIa a9aL.l rfmv Pr9~Ida91 91p.w1 9i.r.6rrrtra..~lo~r rr IF]IAQlmlf ((S~?S.G .OY dfrA o9.r6s99a9r~e SalrNi.fiA ree O.a4 b >aeT p+~ r~6999a91[. r~rt ~~ 999ElHORTAIlATIM 1Af01 W-v9'aa9rLL~l"fvlrrP 2]$-W 9m+rJ4-I-rrp ~s s~-iN'...9.rS-l-ri~.r9 (C}CAT IsrYrd9~l0 ~Yrae~L lee Yr ae.l lo. F}.9NOf COVE fSiC .rrda.r..r r..rtr rbmr•r.r990rIRfy w.aefraf.r...re A9.d (o)a9.p/vr. 9~9bmr9d~l.d9}i'vr O9i•i9}~tr[r10 .fr'r• iml'w.9eLr9aaf• rd Nq.sa YeY6tr WM 11 IIONm Of1IVE 9{-PJ9g101 Oird rYr NlMt fN..r(risr.~r9a w.f• Y99.5.9a9W rNYf9C`. 0991p1 Y9q (bfis. fmrl(IflsWtrr6ma. A~fI11MO~.W.y Yew Il 1'61AOf Of WYM.T 9t81L f®..Ipr9a9rrtrf~r A.n9~~..erfe pvy trp9v AeWb.Y~lfl~tilpR. mrm9.md e...a.fe olldrbwtr. lets rem.rlarseon di.m.Nr twee lrwrwam.tr rr li nwuNAm 96.15IFltru.N Ai9wl On a9Cnlle..{)em r.r rr C99.~.e9~s~d9s.. N.... n~.r4r.lw'w. 6s'er fMNIE fSIV U19ITY f1101ER fOFF;W .mrsm ( Cy Yie 9lea N....f o.e .e M.Q mr9Aepevr W199 l Ir t Ma. ~ 19 .uc'flxmlW'.'ir .ff6a1 i+6Pe 19~.99rt199erA99of nv.ww9r.r~f.er f.49.r~l.dadAf9e99r pf.r FY)ANADN ~)mFIl AO¢ e.ff~4~.ae.1 m~V.re.p. anew Is wAUCwAr rmce AT n16e1 G...ar~rrTnN99 s9fre.rsra.r~rr..r r9«ea~.6r NUlt f.ur arc uul (C}M9~~V4 fr~rr.ywrga+ 6erw6r r9ti.e..viwf .ff9v..e.fleif~~.sife6lf+~ 19 VAIERIINE POR Mdf}OAT (D)-irr Mene6aydl999ry I.f.le iDOl w~~~v.9~'~e 1rl's9or19.1919.5/b9m 1Y 1019 A59e[ BFd a 0.1. FR. (ie9r. iDOI ~ Ory1rC II MM Wd.O'i9R A69f01 ri ~mgmlrNlN{ ~rrrY1i1119)~t.9Ye Te wr~.6ri6trfr. wlfl~• IQF4vu IIm+910bM w.[ ~ LII'f9f 99utr1 ~A Minutes - Page 1 1 NAME OF COMMRS. M S v Y v N Tu v __. $, C~ htaneger Reports and/or Corregpondengg; A. Status report on Capital Improvement Projects City Manager Jarboe stated that soon the city would have 20 projects going on within the city. BrieFly mentioned were the Public Safety Building, Sewer Treatment Plant and Howell Park. B. MaypoR Trailer Park propery As background, City Manager Jarboe reported that some time ago the city had purchased the trailer park property for expansion of the Buccaneer sewage treatment plant. At that time the city agreed to relocate the existing trailers in the park as part of the purchase agreement Many units were relocated at considerable cost to the city. One trailer which is old and unable to be moved remains in the park. To settle the case, Mr Jarboe stated the City will purchase the trailer for $4,000 and have i[ torn down. Due to a prior commitment, Commissioner Shaughnessy left the meeting at 9:20 PM. 9 Reports and/or requests from City Commissioners City ttomev and Ci Clerk Due to a lack of a quorum present. no further business was conducted and the meeting adjourned at 9:20 PM. Lyman T Fletcher ~1a~ or/Presiding Officer ATTEST: Maureen King, Ch7C City Clerk Minutes - Paee 10 i NAME OF COMMRS. _ M _ 5 V Y V N uTv Z?,-lrT9b City Manager Jarboe deferred explanation of the request to Parks and Recreation Director Johnson. He explained that after removing the handrails and decking from [he bridge, inspection by the Building Inspector revealed two of the twenty-one support beams needed replacing at a cost of $1,100. Motion: Approve Nooney Construction Company Change Order MESERVE X X #1 in the Howell Park Improvement Project in the additive REED x x amount of $1,100 for purchase and installation of two support SHALGHNESSY X beams. Commissioner Reed questioned if [he project w•as over budget at this time. Mr_ Johnson stated the project remained under budget at this time. i, The question was called and the motion carried unanimously. 1. Approve Change Order #1, Harrell Construction Company, replace roof shingles on north slope of Public Safety Building in the additive amount of $1,840 Building Inspector Ford explained that this request was more an aesthetic issue because due to the new construction several shingles had to be replaced on the north sloping roof of the Public Safety Building and the existing shingles were ~ no longer manufactured. If all the shingles are not replaced, there will be ~ mismatched shingles. It would cost $1,840 to replace all the shin¢les on the north sloping roof . Motion: Approve Change Order #1, Harrell Construction ,MESERVE x Company, for replacement of roof shingles on north slope of Public REED I x ' x ; Safety Building in the additive amount of $1,840. ~ sttnnuGRNESSY I I x x Some discussion ensued concerning the six year warranty left on the existing shingles versus a twenty year warranty on the new shingles and the aesthetics of havine mismatched shineles Former Commissioner Weiss spoke in favor of replacing all the shingles due to the broad expanse of visible roof area and the visual impact mismatched shingles would have on those driving by the building "1"here beine no further discussion. the question was called and the motion carried unaninxnisly Alinutes -Page 9 uy , work would not be done until the next tiscal year. Commissioner Shaughnessy then questioned if it was usual to put the oversight work in at this time. 7 he City Attorney stated that it was usual because it would lock in the price now. Commissioner Reed questioned the figure of $4,100 for design and permitting work and asked if there was a breakdown of the figure. It was reported that there was no separation of the costs. After some further discussion, it was determined that the original motion should be amended to include City Attorney lensen's recommendations. Motion: Amend motion to approve additional design work for Levy Road improvements in the lump sum amount of 59,222 subject to identification otiunds by ciiy stalTand consideration of the construction phase of the project as a budget item for Tiscal year 1995-1996. As a point of clarification, City Manager Jarboe stated that he would bring a contract to the Commission for approval. There was no further discussion and the amended motion carried unanimously. G. Approve Dames and Moore, Inc. for Master Plan of Tresca Park Parks and Recreation Director Timmy Johnson reported that the Commission had chosen the engineering firm of Dames and ?Moore to conduct the planning and site design work for Tresca Park. He then explained the contract would authorize the firm to begin work on Phase I of the project, which includes environmental and site engineering assessments and the master plan at a cost not to exceed $20.000. Motion: Approve contras! with Dames and Moore for Phase 1 work, including environmental and site engineering assessments and the master plan at a cost not to exceed 520,000. lhere tias no discussion and the motion carried unanimously H. Approve Change Order #I, tiooney Construction Company improvements to Howell Park in the additive amount not to exceed $1,100 NAME OF COMMtiS. M S V Y V N MESERVE X REED X X SHAUGRNESSY X X MESERVE X REED X X SHAUGHNESSY X X Minutes - Paee 8 -duly Z2.~zJ~Tr Motion: Approve additional design work for Levy Road improvements in the lump sum amount of $9,222. Acting Mayor Pro Tem Meserve stated that this was a continuation of design work already completed by the company. fle then asked what rules would apply to allow the city to take an additional contract like this without competitive bidding because it is being done under a continuing contract, which will keep costs down because the same company will be doing modifications to their own work. Commissioner Shaughnessy questioned whether the city was really paying for additional design work because on Page -3- of the engineering fee proposal presented by Connelly and Wicker, the design and permitting phase was listed separately from the bid and construction phase. City Manager Jarboe explained that a registered engineer oversees the work to ensure the contractor is doing the work according to the design specifications. 7'he amount of $9,225 includes design and oversight work. Commissioner Shaughnessy then questioned the wording of the motion because she felt that there is a distinction between "design work" and "oversight work" and stated that she would not be in favor of that. She then inquired regarding the funding for the project- City Manager Jarboe stated that he would come back with a budget resolution to transfer funds from either the eas tax or reserves. Commissioner Shaughnessy then asked for clarification if or if not the Commission was approving the $9,225 expenditure. City Manager Jarboe stated that the city would come back with a contract for the Commission's approval. City Attorney Jensen stated that Commission was approving the execution of the standard form contract used in many of the city's agreements. Connelly and Wicker will do the survey and design work and then come back to the Commission. If. at that time, the Commission elects to proceed with the project, they will be entitled to the additional $3,850 for the bid and construction phase. If the City Commission decides not to go forward with the project. the engineer would nat ees paid that money. They would onh get paid for work actually completed. Mr. Jensen continued that he would recommend that if the Commission approved this project tonight. they do so subject to identification of funds by city staft~. It was also suggested that the bid and construction phase he considered as a budget item for next tear because the NAME OF COMMRS. M S V Y V N ESERVE X REED X SHAUGHNESSY Minutes -Page 7 NAME OF COMMRS. M S V Y V N uy_ ,T99Fi ~~ had exceeded the $20,000 cap placed on the bids. It was later determined that due to a medical disability, the owner should be provided air conditioning and with negotiated reductions, the contractor was able to reduce the scope of the work to include the air conditioning and bring the price below $20,000. i Motion: Award contract for rehabilitation of 1909 Mealy Street !MESERVE ~ X ursuant to the s ecifications of Bid No. 9596-28 and n otiated P P ~ REE~ 'SHAUGHNESSY x X x X modifications. There was no discussion and the motion carried unanimously. F. Approve Engineering Services Proposal for Levy Road Improvements for Connelly and Wicker in the lump sum amount of $9,225 City Manager Jafioe explained that this work was an extension of the original construction designed some years ago. However, some construction changes ~ needed to be made before the project could be permitted. Commissioner Shaughnessy questioned the project changes. Assistant Public Works Director David Fussell explained that the modifications deal with the outfall pipe that runs from the sewer plant down Levy Road to the intercoastal and the water mains. It was further explained that Main Street was fuming into an industrial section and several businesses requested water for fire protection and irrigation which require an upgrade of water mains from Mayport Road to Main Street. Commissioner Shaughnessy then questioned wfiv this project was not being let to bid. b9r.larboe explained that thisis a continuing contract because Connelly and Wicker did the preliminary work and if the project was bid out now, it would have to start over from the beginning because no new engineering firm would take the work of another. Commissioner Reed questioned the whether the project was budgeted. City Manager Jarboe responded that the previous Commission never accepted the design or authorized funding for the project. He further explained that the request was being made now because it made no sense to pave Lew Road and come back later and tear it up to install new water mains and outfall pipe Commissioner Reed inquired as to the funding source for the project Cite Manager Jarboe stated that he would recommend that it come from the gas tax. but it would be a Commission decision when the design stage of the project is completed inutes -Page 6 NAME OF COMMAS. i - M - S ,- v Y v N uy , application requirements to the United States Environmental Protection Agency in 1993. It was further explained that executing the agreement would obligate the city to maintain FD(3T ditches in return for the funding. Motion: Authorize Mayor to execute contract with the Department MESERVE X of Transportation for maintenance of storm water outfslls. REED x I x SHAUGHNESSY x X Under discussion Commissioner Shaughnessy inquired whether the dollar amount the city would be reimbursed for maintaining FDOT ditches was figured on a contractual basis. City Manager Jarboe stated that he would report back with the figures. The question was called and the motion carried unanimously. D. Set tentative millage rate for FY96-97 and approve tentative budget hearing date Alan Potter of 374 2nd Street appeared before the Commission and stated that he believed the tentative millage rate of 2.9221 was not adequate to fund the daily operations of the city and felt the figure should be 4.92 to 5.0 mills. He further stated that he would rather pay additional ad valorem taxes than interest on the bond issue. City Manager Jarboe referred to the memo from Finance Director Meuse and ~ deferred comments and discussion to Mrs. Meuse. ~ Motion: Ado t ro sed mills a rate of 2.9221 and set a tentative I P P Po g MESERVE REED X XI I X ~ X budget hearing date of September 9, 1996 and a Tinal budget SHADGHNessY X hearing date of September 23, 1996 as proposed by Finance Director Meuse. Commissioner Reed questioned how binding this millage rate would be. City Manager Jarboe stated that if 2.9221 mills was adopted at this time, it could be lowered but not increased. There were no further comments or questions and the motion carried unanimously. E. Award of contract for rehabilitation of one owner-occupied residence pursuant to the specifications of Bid No. 9596-28 Community Development Director Worlev explained this bid had been received during the first Community Development Block Grant rehabilitation bids but Minutes Motion: Approve concept for purpose of application for the Main Street Program and concept of a full-time director for Town Center. Commissioner Reed questioned the requirement for a three year commitment to the project and the funding requirement and asked if Neptune Beach had agreed to support the program. Mr. Fagan replied that at this time Neptune Beach had nol committed anything to the program. City Manager Jarboe asked if a letter of support would suffice or if a Resolution of support was needed because the city could not draft a Resolution that night. Much discussion ensued regarding whether the Commission could approve the concept without committal of funds. After considerable discussion, a short recess was called to allow the City Attorney to read the Florida Main Street Program application documents to clarify if a three year commitment of funding was required. The meeting reconvened at 8 30 p.m. and discussion of funding continued and it was determined that a financial commitment would be required as listed in Appendix B ofthe application. After some further discussion, Commissioner Shaughnessy withdrew the original motion. Motion: Defer action on the request until a Special Called Commission Meeting, as verified by the City Clerk, is held to meet the deadline requirements of the application. Mr Fagan was directed to notify the City Clerk of his intent and to submit an application containing the minimum requirements of the city in order for a special called meeting to be atraneed 7 here was no further discussion and the motion carried unanimously. (Note: Mr. Fagan has contacted the City Manaeer and indicated he does not intend to proceed with the application this year) C. Authorize the A1ayor to execute contract with Department of "transportation for maintenance of storm water outfalls City Manager Jarboe explained that the interagency agrcement was part of the city's'\ational Pollution Discharge Elimination System (NPDES) Permit NAME OP COMMAS. M S V Y V N MESERVE x REED sxAUCxxESS x MESERVE REED SHAUGHNES X i Minutes - Paee 4 uv.. ~ ' n n Agenda A. Public Works Projects Report "fhe consent agenda items were received and acknowledged. 5 Action on Resolutions: Action on Resolution No. 96-27 occurred under Item 2B. ~ Action on Ordinances: None 7 New Business• A. Appeal of Tree Conservation Board's refusal to reduce mitigation required by ordinance It was reported that a letter had been received from Warren and toy Mack, the appellants, to defer the requested hearing until the August 12, 1996 Commission meeting. It was the consensus of the Commission to defer action on the appeal until said date. B. Presentation of Main Street Program by Town Center and required action Tom Fagan, Chairman of the Town Center Agency. Inc.. stated that he was present to request the city's suppon for the Florida Main Street Program relative to the Town ('enter project in Atlantic Beach and Neptune Beach. In addition to the Florida Main Street Program information packet received earlier, Mr Fagan gave each Commissioner samplr budgets from participating Main Street Program cities and a Town Center income statement. Mr Fagan then proceeded to explain the benefits derived from joining the program, one of which would be funding for a full-time director He further explained that the program required 50 - SO participation between Town Center and the city with the city's share being approximately SI0.000 A three year pledge of suppon from the city in the form of a Resolution would also be required It was pointed out that the application deadline was July' 28. 1996 NAME OF COMMRS. M S v Y v N inutes -Page 3 NAME OF COMMRS. -- M - S ~- Iv Y v N u v ZZ~ 799~- Due to the difficulties experienced by Mr UeLoach and the amount of time that has passed, Commissioner Shaughnessy requested a full report on the status of the water line replacement/drainage project at the next Commission meeting. D. Bob Weiss, 1798 Selva Marina Drive. Mr. Weiss expressed his concern that Vortex, the company spraying [he city's drainage canals for weeds, was not removing water hyacinth, which if left to die and sink to the bottom of the canals would cause clogs and prevent good drainage. He also stated that the chemical they used affected the lawns of those who use the canal water for irrigation. E. Introduction of new firelighters Fire Chief Ruley introduced the following new firefighters to the Commission: Paul Brennan, Ton_Y Doshier, and Tracy Ellison. F. Alan W. Potter, 374 2nd Street. Mr. Potter's comments were deferred to Item 7D. G. Penny Kamich, 193 Besch Avenue. Mrs. Kamich commented that she had heard that landscaping at the sewage treatment plant would cost $160,000 and asked if this was true. City Manager Jarboe stated that it would be costly because a landscape buffer was needed to block the view of the plant from the adjoining residential azea. He further stated that he did not know the exact cost of the project, but would obtain the information for her. 3 Unfinished Business: A Ratification of Police Contract between the City of Atlantic Beach and Fraternal Order of Police It was reported that a letter had been received from the Fratemal Order of Police agreeing to the terms and conditions of the 1995/ 1996 proposed contract. Motion: Ratify 1995/1996 Police Contract betwren the City of MESERVE REED X X X Atlantic Beach and Fraternal Order of Policy stv,ucRNESS X X There was no diuussion and the motion carried unanimously. Minutes - Yage 2 NAME OF COMMAS. M S V Y V N u vZ?;1~J9ti Beth Robertson, Director of the ABET Drama Summer ('amp, appeared before the Commission and thanked them for the use of the Commission Chambers for one week of camp. It was reported that 100 children ages six to eleven and up were participating in the camp. The aspiring young actors then performed selections from How (o Fiat /.ike a ('hi/Jwrd the Wirard ojUz in appreciation for the city's support of the group. To further show their appreciation, play tickets were given the Commissioners and City Officials. B. Recognition of Lt. Nick VanderWal on the occasion of his retirement. I Acting Mayor Pro Tem Meserve stated that he would like to combine the recognition of Lt. VanderWal with Item SA, Resolution 96-27 honoring his many years of service with the city. No. 96-27: A Resolution and presentation of gun and badge to Nick rtESERVE x VanderWal honoring him for twenty-three years of service xEen x x 58AUGNESSY X X Motion: Adopt Resolution No. 96-27. The resolution was read in its entirety and the motion carried unanimously. After the reading and adoption of Resolution 96-27, Public Safety Director ~ ~ Thompson and City Manager Jarboe presented the framed Resolution, gun and badge to Mr. VanderWal , and on behalf of the Commission and citizens of Atlantic Beach, thanked him for his many years of service to the city. C. James DeLoach, 39 Saratoga Circle North. Mr. DeLoach stated that for the past tive years he had been told that waterline replacement and drainage improvements would be made in his area. He then asked when the waterline replacement would occur because there had been five waterline breaks in his front yard during the past eighteen months resulting in either his driveway or beautifully landscaped lawn being dug up. He further stated [hat twice he had replaced the sod himself and now a 6 x 8' pile of dirt has been left in his yard for the past six weeks. Assistant Public Works Director Fussell stated that the design work for the waterline replacement project was 75°io complete and it would be six months before work would begin. City Manager Jarboe explained the DEP permitting process. MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:IS PM ON MONDAY, JULY 22, 1996 PRESENT: John Meserve Tim Reed Suzanne Shaughnessy, Commissioners AND: Alan C. Jenscn, City Attorney Julie M. Brandt, Secretary ABSENT Lyman Fletcher (Excused) Seven Rosenbloom (Excused) Maureen King, City Clerk (Excused) The meeting was called to order by Julie M. Brandt, Secretary, due to the absence of the Mayor and Mayor Pro Tem. The first order of business was the election of an Acting Mayor Pro Tem (presiding officer) for the meeting by the Commissioners present. Nominations: Commissioner Reed nominated Commissioner Meserve and the nomination was seconded by Commissioner Meserve. Motion: Close nominations. The motion carried unanimously. Motion: Elect Commissioner Meserve Acting Mayor Pro Tem for this meeting. The motion carried unanimously. The invocation was followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular fleeting held July 08 1996 Motion: Approve minutes of the Regular Meeting Geld July 08, 1996. The motion carried unanimously 2 Recognition of Visitors: A. Performance by ABET Drama Summer Camp participants. ME OF COMMRS. M O T 1 O N S E C O N D V O T E D Y E S V O T E D N O MESERVE X X REED X X SHAUGHNESS X MESERVE X X REED X I X SHAUGHNESS X MESERVE X X REED X X sxAOCxxess x faUG 08 '% 04:50FT1 W~NJIRCK P.1 mR-mod fYlas. l~Anen fYlacK ~ 10 Ocenn Q I vd . F~-Flarl-i-~'c ~QCI~ i -~loc'~'C~0. 3a~33 flUGUS'~' B~ I~9G ~Ea~ mayor ale+cl~Fr and C~-~~ ~,n.;nc; ( members, S~ .s a-C--der cnref~ +hou~h+ and ca~n.s~dQ('a-h~or~ ~J -(~a+ we r~~~es+ ~-o ~~-~hdra~,s out a~.~ea,l -~~ the ~±~cn h~c (finch ~ ~oQrC~ cow,r,,'(-E-e.C Vic; s;~ , ~2 ha~~ maclP a ~ec~s tort -+ o c a~m~ l t_I ~ ~ i-~ ~, --} },Q -f ~e F o rcl ~ nu n ~ , `T~n K ~u -~o r ~J au ~ -{~,'rn e . S,ncere(~ , Ll.~ar~~~ cvl~ a~`y i~~aC K Page Two AGENDA August 12, 1996 1-. Award contract to SNS Contracting, Inc. for repairs to Jasmine Street retention pond pursuant to the specifications of Rid No. 9596-25 F Award contract to Gruhn May for annual point repairs pursuant to the specifications of Bid No 9596-22 G Reject all bids received under Bid No- 9596-24 for construction of a second well at water plant No. 2, and authorize rebidding of the project H. Approve Change Order No. 1 in the Water Plant No. 3 improvement project at 902 Assisi Lane to delete construction of new well and deduct $52,18! from the contract I. Approve design and construction of drainage improvements as an add-on to the Beach Avenue Water and Sewer line construction project 1. Approve revised budget in the amount of $20,859.00 to complete the renovations at Adele Gage Community Center; Waive the bid procedures and authorize Heywood A. Dowhng to complete the renovations in accordance with his estimate dated August 7. 1996 City Manager Reports and/or Correspondence: A Report on Parks & Recreation improvement projects B Status report on Capital Improvement Projects C. Report relative to status of design for Saratoga and Forrestal Circle drainage improvements ` Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment If any person decides to appeal anc decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose. may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based .Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers In accordance with the .Americans with Disabilities Act and Section 286.26, Florida Statutes. persons with disabilities needing special accommodation [o participate in this meeting should contact the City Clerk - CI"1'Y OF A"1'L.AN"1'IC BEACH COMMISSION MF:E"PING -AUGUST 12, 1996 AGENUA Call to order- Invocation and pledge to the flag Approval of the minutes of the Regular Commission meeting of July 22. 1996 2. Recognition of Visitors: A introduction of new firefighters 3 Unfinished Business: 4. Consent Agenda: A Acknowledge receipt of Public Works projects report B. Acknowledge receipt of Recreation Department Report for July 1996 C Acknowledge receipt of letter from the owner of Lot 95, Saltair, Section No. 3, offering to sell said property to the city D Acknowledge receipt of Building Department Report for July 1996 E. Acknowledge receipt of Code Enforcement Report for July 1996 ~ Action on Resolutions: A Adoption of Resolution No 96-28 Recognizing firefighters B Adoption of Resolution No. 96-29 authorizing a budget adjustment transferring funds for Levy Road construction project C Adoption of Resolution No 96-30 authorizing budget transfer to adjust salary accounts for tull-time, non-union employee salary adjustments D Adoption of Resolution No 96-31 authorizing a budget transfer to provide funds for water main replacement on Mayport Road at Pioneer Drive (See also item 7A) 6. Action on Ordinances: 7 New Business: A Award contract to A.A. Septic Tank for water main replacement on Mayport Road at Pioneer Drice in accordance with the specifications of Bid No 9596-23 B Public Hearing and action on an application for a Use by Exception filed by Tom West on behalf of Sturgeon Homes to operate an administrative ofFce at 380 Ahern Street C. Action on an appeal of Tree Board decision requested by Warren Mack D Award contract to Alexander Balfe, Inc , in the amount of $22.435 00 for housin¢ rehabilitation pursuant to the specifications of Bid No 9596-30 1 q9~