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02-03-98
i . ~ PIMDINOB OF FACT _ .~ 1• Inpreae and epreae to property and proposed ^truoturv Sa •deyrate, particular reterenw 1e YES NO ^^de to autoaotive and padeetri~n safety and convenl•nce, lrattio floc and control and aowee in cue of oalutropMi 2. oft-street parking and lwdinp So adequate. ___ --- Partloular attention 1e geld to the iteae in 1. •bave snd the eoonoaio, nolee, glare and odor etteot^ ot~ the epeolal exwption on ad~olninp properttee and propartiea) peeerally in the -- dietrioti 3. Looatlona o! raluee and aerrioe areas era coapatible rllh eurrouodiap Popertiee and are wally accessible. ~. Locations, availability and oospatibllity of uti11t1es era ^dequate. . •nd buttering areiadequat~. character of screening 6. Signs and proposed exterior lighting, rlth reterenae to glare and tratZio safety, era in harsony and era coapatible rllA other properties in the district. 7. Required yards and other open spews era _ adequate. A. The use la generally ewpatible rith adiswnt properties and olAer property in the district. COMMONI7Y DEVELOPMENT ROARD REPORT AND RECwNEMDATIOMp~ ACTIONS RY THE CITY CONMIBYIOM~ January 6, 1998 1 Re: Property located at 100 West 1st Street, Atlantic Beach, Florida To Whom it May Concern: Please be advised that I, the undersigned property owner of the above and attached referenced property, do hereby appoint Jamie Glavich as my authorized agent to act in my behalf for the attached ZONING EXCEPTION request. l~ t,~ oyin Cleq roperty Owner ~jZClQ, tYIR v~'G/~. 4~6 y /~o~ 4/ ~a~/ ~fQ~'~Oridi`(~~ ~y 3d~s"7 ci'o~/- ~9~ - 96ov .~. CITY OF rQtla«tlc $taek - ~lauda Jury 19, 1996 Lena Stunn 100 West 1st Street Atlarttjc Beach, FL 32233 re: Use-kly-Excseption for Adult Day Care Business Dear Mrs. Strum, 800 SEMWOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5800 FAX (904) 247.5805 SUNCOM 852-5800 Per your request I am writing to confine that the above referenced business was granted a Use~y-Exception by the City Commission of the City of Pltlarrtic Beach on March 9, 1992 to operate an adult day care cerrter at 100 West 1st Street. The Exception was granted to the business to operate at that location onty. If you desire arty additional information, please do not hesitate to corrtact me. Sincerely, ~~~ ~ George Worley, II Community Development Director I Please Type or Print in Ink APPLICATION FOR •USE BY E7(CEPTION• RECEIVED Date Filedt JQN 6 ~~78 ---------------------- Bu11dlnAtlentlc Beach Neese end Address of Orner or g end ZOn~nB '4enent 1n Poeeeaelon of Prewleee,~ Match Care, Inc. 100 Nest 1st Street _____________________ Atlantic Beach, FL 32233 -'-__-____"'_ r _________ _______ -__ ress_ 100 West 1st Street Atlantic Beach, FL 32233 ---- Application Fee 5100.00 Phone Mork, 249-1984 ------ Howes Street address and lapel description of the prewiaee ea to rhlch the by Exoeption• Ss roqueatedr 'Use -18_034- 38_25 _29E Atlantic Beach Sec H PT BLKS 19,20 RECD OTR's 8724-812 814 A description of the •Usv by Exceptions desired, rhich shall epeclfically end particularly describe the type, character and extent of the •Uae by Exception•t proposed - Assisted-Living Facility which will have 24-hour residential care for elderly _ persons afflicted with dementia, (Alzheimer's type and similar).~T~ Assisted Living ------ ---------- _ ------------- - wl-1 be housed within the same building as the current Adult Day Care program aE'tT,P - above address. ins resident population will range from 8 to .14. use will not create additional traffic to premises ------'------------- Specific resrons rhy the ^pplioent Sasls the request should be granted. -_There is a_great need-for Alzheimer's specific care in a small setting in the area. The ------------------ property and building itself will create a safe, comfortable and c ------------------------------------- __ ompact -------------- environment for the clients we would serve. There will rot be a negative impact on the ------------------------------ _ Burr oundi c '------------- _________ ng ommunity, and the addition in builds ------'------ ----_______ ng use will create jobs. ---------------- Zoning Classliioaf/'i`~o~n`~~~~`^C.~G- Sipneturv of epplic~t/eppl~a~nt•s authorized ^pent or ^ttorney. IS spent or ettorneY. include letter secs applicant to that etteot. ~i4rryrE C>c-H v~C~r{ ___ _~___ Signet of ovn r t the ro art APPlio lan cannot P P Y rithout ornvre ^ipneture, processed Applicentt Do not•till-in beyond this point. Horrver, reepand to thv iollorinp Stews be Prepared to ~~ STAFF REPORT Z' ~ - AGENDA ITEM: Use-by-Exception for assisted living facility SUBMITTED BY: George Worley 11, Community Development Director ~~!!~~- DATE: February 3, 1998 BACKGROUND: The applicants own and operate an existing adult daycare facility at this location. The existing facility was permitted by exception in 1992 as shown in the attached minutes. The applicants propose to operate an assisted living facility for not more than 14 clients in the remaining portion of the building. The proposed use was not addressed in the original exception and, in fact, falls under a different enumerated category than the daycare. Section 24-111 (c) (11) permits hospitals and nursing homes by exception in the CG district. The definition of nursing home refers to Group Care Homes which appears to include all of the services proposed by the applicants. Hospitals and related uses require 1.5 parking spaces per bed in the facility resulting in the need to designate 21 add'Rional parking spaces on the property. The existing daycare parking requirement is 1.5 spaces per employee. Seven spaces are currently required. A total of 28 parking spaces would be required on-site for the combined uses. Sufficient space is available for these additional spaces although the spaces need to be designated on-sRe and confirmed as to size and number by staff. RECOMMENDATION: The Community Development Board heard this request and based upon the above information recommends: Approval of the Use-bv-Exception subject to a limit of not more than 14 residents the designation on-site of the additional 21 parkins spaces and that the Use-bv-Exception be granted to the applicants only and for this kx:ation onN ATTACHMENTS: 1) Application for Use-by-Exception 2) Staff report to the Community Development Board 3) Minutes of the Community Devebpment B rd REVIEWED BY CITY MANAGER: AGENDA ITEM NO. DATE luumonTl - i~o899S~.: C~F3~`IFILQtT1= ~F l1\iSl9~:~iNC1= ov2oi9R cuCER' ~ ~ 7HIS C£RTIflCAT£ IS ISSUED AS A MATTER OF INFORMATION CECIL W POWELL L COMPANY ONLY AND CONFERS NO 61GHTS UPON THE CERTIFlCATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR PHONE: 353-3181 FAX: 353-5722 ALTER THE COVERAGE AFFORDED BY THE POLICES BELOW. P O DRAWER 41490 COMPANIES AFFORDING COVERAGE JACKSONVILLE FL 32203 COMPANY A AUTO OP]NERS INSURANCE CO !~D CONPANY FLORIDA SPORTS GROUP DBA B PINNACLE ASSURANCE CORPORATION PITTS 6 GOODRICH DEVELOPMENT I COMPANY 6610 POWERS AVE SUITE 7 ~ ~ JACKSONVILLE FL 32217 I cc1uPANY i I I D i ~ INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED WlAED AEOVE FOR THE POLICY PERIOD THIS IS TO CERTIFY THAT THEPOUCIES OF INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER COCUMENT WITH RESPECT TO WHICH THIS CERTIFlCATE MAY BE ISSUED OR MAV PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN L5 SUBJECT TO ALL THE TERMS, E:<CiUSIGNS AND CGNCITIONS CF SUCH PGUC:'c5. USIGS SHCr'/N MAY H:.VE cEEN RE000£D B'/ PAID CiA1tiS. I PODGY EFTECTNE I POUCY ExPI11ADON ' TTPE OF NSURANCE I POLICY NUMBER I DAIS (MWDD/YT} I L Mm DATE (MM•DOlTYI GENERAL tuDRIrY 20536931 I 7/29/97 7 29/9B~GEtiERAL AGGREWTE Isl 000 000 ~X:COMMERCIAL GENERAL UABElfY fP?CCUCTS-COMPA)P AGGISI,000 OOO :~ CLAWS MADE ~ OCCUR I PERSONAL i ADV WJURY i i S OO OOO j IOWNER'S i fANTNACTOR'S PROTI i EACH CCCU0.0.EYCE I L S OO OOO I I I ;FlREDAMAGEUvryp>•M);b 100 DDO I I , I . Mc~. EIP IAry or. fenwq I s 10 000 AUTOMOSLE LJASi.fTl' 20351157 I 7/29/97 7 29/98! i 100,000 1 : GCAIRTICD S~:GLE L•Atrt b ANY AUTO I ' _ Ali OYMED AUTOS 1 ~ I I ' ECC'LY IN,; L'nT 1 b ' Y ; scHEnuLEO urros I I I ; (Px PHSC~) i HIRED AUTOS 1 ~ ~ ECCLT :.N.:UnT I NCN-0WNED AUTOS I ~ Iw aa.b+rq I I i PRC:ERTY CHARGE i S : GApAGE LYBEJTV I I AUTO C :lY - EA ACCmENi i ANY AUTO I : OTY.ER'1)N AUiO Cr:LY: ~ I I I EACH Acc Derr I s f _ f ' I 1 AGGREGATE I' ' ESCE$$ LYRLIfY I EACR OCCURRENCE I f _ UMSREIU iORM ~ GREOATE I b t I I OTHER TiUN UMDREl1A FORM I b IwORREA9 COMPENSATION AIm 407903101 ~ 3/04/97 3/04/981 X'~. STAMORY LLMRS I I EMPLOTERS LYSIlTY I I EACH ACC~[!EM I b lOO OOO ' THE PROPR1EfOW ^ LNLL I DISEASE - POLICY L'MR I S S O O OOO ' OFF ERSARE:CUTIVE I I E%CL I I I plSc I ASE - EACN EMPLOYEES 1 O O , OOO orHER I 1 1 I I I I I I :CRIPDON OF OPEAATN)K9rlOCAT10N9lVEMIClE55PECYL REY9 WORKERS COMPENSATION - "FLORIDA EMPLOYEES ONLY" rTTIFlCATE HOLDER i ,; ;, a~ ,. ;': .. > - z,. CANCELLATIQH ~/ ~ ,,;'.!~ ,. SHOULD ANT OF TIC ABOVE OESCRBED POUCaS SE CANCELLED SEFOIIE THE CITY OF ATLANTIC BEACH EIPRUTION DATE TIEREOF, TI¢ ssUINO COMPANY WILL ENDEAVOR TO YLL 3 0 DATE wmrrlEN NOTICE TO THE tERrsIWTE IN)LDER NAMED TO THE LIFT, 12 00 SANDPIPER LA24E S{fT FAwRE TO YAR SUC.Y NOME SNAU DEPOSE NO OSUWTN)N OR DASiIiY ATLANTIC BEACH FL j11.i:t of ANT AIliHOR~D I JACQ :ORD 25.5 !3193] . • .. '~>:,.- woN..Tne couvArn, m AcENn olR IESENTA ~" Ate. !%. I~ F(r A EL~E -~ OACORD CORPORATION COURTS BY FLORID. SPORTS GROIIP Location: Heritage ApartmentsQacksomille, FL Manager: Cary Padgett (904)772-1472 # of courts: Double Tennis Court Resurfacing Date: 1997 Owner: Walden Properties /Adam Mercer (904) 739-0010 Location: Saratoga Apartmrnts/Melbourne, FL & Remington Apartments # of courts: Single Tennis Court Resurfacing Date: 1996 & 1997 Location: The Regents Manager: Joyce Marshall # of courts: One Surfaced Hockey Court and Race Track Date: 1996 Owner: Tarregon ManagemenU Ms. Joyce MarshalU904-724-7100 Locations: River City Landing # of courts: One Tennis/ One Surfaced BasketbalU One RaquetbalU One Volleyball Date: 1996 .,. ; .... i~', 1997-1998 OCCUPA OFFICE .OF THE CITY OF JACKSONVILLE and% 271 EAST FOItSYTM STNEET IIOOM 1!0• JAtlC50NV1 Nuts - A vensllY it ilnvesM Ior 4ilw~ to keep Mis IiyQsi TTis liconsa is lwnitMO i~~ FLORIDA SPORTS G PITTS 8 GOODRIQI INC M PITTS 8 G PO 80X 331131 ATLANTIC BCH,~ LOCATI 4 , County License Municipal License CE OR LICENSE TAX AX {90{MlU-Itl2 b1laMnsns or vlace of nmmus. cadts. ~~-13.75 ~' 4S>. t . z5 S55•oo VALID FROM OCTOBER 1,-~i5 • --~~--- 9/30/0097 AMT: ATTENTION 30, t998 555.00 "'The Following Construction Contractors Require Additional Licensure"' ALARM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDIfiiG SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUM/VINYL ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING Trait is M occup~tiOMl Lcenst to. onln II Ooes nar pe.mit IOe L<entle ro v~01a1t mY aaHUny republwY or Ionmy Iwi of Ine COWIY M GrY~ Nor Ooss is sssmvt sne licensee from mY orner Incense or oermrt reoove0 OY Isw. Tbs n not • <en~h[sl~on of Me GcMSee's ooaliGut~on. Pik` i~'~.: TAX COLLECTOR i / ' THIS BECOMES P RECEIPT AFTER VALIDATION RCPT X: OO1T020805 DATE .. Marry r99a1 jl .rl„i.V err M T,~p..ry ..r a...,. sr.rcv Naau (tl )oA rYrrrrC tiA frst am dole tae ~itts t: Goo &erness wwe fSeje PAQdda•s aei is d/b/a Flori Aeax crock . bee p t, Mdress (M~rIbU, sued. and apt or ari ~j110 Powers cry. attlt and yJP code dacksonvill s yore 71N in the apprvpiate box. Fd[' . . ividtrals, this is your social sanity nun~er 18. for sde propietdrs, see the institic$oru- page c. ror uQls entities, 1t B your employer ~titiration tvmlbs (ETN). x you do rat have a ntsx, see How To Get a TIN bebw. tc H fhe aa~ormt B in mom flan one rtanre, U» Uarf m page 2 for gui<iefates on whose shay to er+tc. mxnoer(s1 free (opaonsp For Payees Fsampt from Backup tYrthholdmg (See Pad n instnrdions on page ~ 3er penlties d pajtry, I oerfdy Ilsaf: The number sttovm on this form k my oortect laupays idetdrl+Wlon raarbri (« 1 am watl6g fora +aarlDer to be issued to ma), arld 1 am not subject to badatp witflhddxtg because: W 1 am exempt Lom isariaq wiWddirg, «(b) 1 rave rat bean rtodrled iry the Maertlal Raverwe tiervfce tlnf 1 em sx6ject to.tseda~ witMwl6ng es a restlt d a fa4aa b sport d trterest «drvidends, «(c( iha IRS hex notified me the f tdrt no forger subjxt to ttaeWlp wtOrtrdSeg. tificalion trutructiaris --You must cross out hem 2 above E you !revs tram rtof£red fay tl,a IRS that you are amaglY ~i~+ to ~~ trdS~ng Decease d wldeneportag iRerest «dvidalds an your tax raoart For real estate trarsadiorlA hem 2 does not apply. For mongaga rest paid, the eryuisAion or ahlsrldorvnerR d seaaed progeny, candelffiarr d debt, OOftllb{aiarLS to M hdividual retfrarnrt aranpxnarC y, and t>a+~+M rnt*nKas dher then irtere4 and drvidads, Sou sae not rallied b afgn the Ceniticelion. but you must Ixou(da ytlur ooneci . (Also eee Part Ill fruLtsctions «, page 2~ rc Slonrrturc -~-/V_ ' ~ 1 ~ ~.~ ~ ._~ Oaie - ~ j ~ f ~ / C~ Pion references ere ro the Lrtsne! erx» Code. pox of f-orm-,4 person who is u'ved to fle en Momation return with fRS must get your corteci T1N to report xne paid to you, real estate uactiorts, mortgage interest you paid, aoRdsition « aWndornlerlt of secured party. carloeilation of debt « Itribtrti«ss you made to an IRA Use m WA b give your coned TtN to the nests (the Person requesting yotr TIM 1, when applicable. (t) b certify the TIN I are 9^^rg 6 ODrtect ~« yW are Waiting a ranlbs to Oe issueQJ. ~ to esDty I are rat subject to backup withtwldvg, 3) l0 Olairn exemption from backup Yraldeg it you are an exempt payee. vg your correct TIN and maWng the xopriate certifications wdl prevent rain payments from being subject to Jay witllholding. r<: p a requester gises you a Iorm other n a W-9 fo moues! your TiN, you must dte requesfe/s /orm if 6 iz substantiaay rlar fo fAZ Form W-9. at is Backup Withtwlding~-Persons king CMarl payments 10 you must 'Yiold and pay 10 the IRS 37 % of such 7 payments undo curtain oorlditiortt. This is toted 'bachrp wiCdtoldug.' PaYmxtts that aotAd l7esvbject b tndarp withttddalg tkdude 4ValsL drvidslds, broker and harts mtdtmge transatAOns, Term. royalties, norrertployee pay. and certain payments from fshig boat operators Real estate tratuaclor¢ are not subject to backup withttcl6tg. h you give the requests your wharf TIN, make the proper eatificatias, and report aD your taxable kttss4 and dividads on your to reWrrl your payments vvil riot tx subject b baddrp wittattoldng. Payrtlenls you raxive wA tx subject to backup wiOlttdQag i(: t. 'you do not hxtl'sn your TIN to the requester, or 2 The IRS tell the requests that you hxrlislted an ilwrrrect TIN, « 3. The IRS Idts: you that you ate subject to backup wiVrtwkfing because yta, dd not report all you interest and Gviderds an your tau return (tor reportable inteest and QrvidertGS Doty). a d, You do not ratify b the reyrster that you are not srDjea tO tlaOlarp Vvi UlhOlQflg nndef 3 above MrX f(pOfTdbte e#ifieafion I requester. Oo N .t_~ ". < Jri r,- send to the IRS:';". `.a.'°""'` Ze(}oikortlans m Pape i tl T~ usltlsr ~~~ '~ .' - . ~aaPaL)~... N . ~ e~ .- ~'' -scan ~afs name a~a aawm IaPUanaq ~ 7 interest and dividend eoeotrrm opsled after 7983 «vy), a" S You do not certify yore TIN. See the Part 111 4tstrvctiorts for mceeptlbrtz'= =' Cedalrl payees and payments are exempt frortl baclatp wiCYroidng and intortnationreporlug. Sea the Part II Instructions and the separate lnstrudforts for the Requester of Form WA. How To Get aTIN.-1f you do rat lave a T1N, appy f« one irrvpadmtely. To aPWY. gei Form SS-5. Applratan far a Soda) Seaatty Number Card (for irltfividttaLs). from your local otfioe d Ule Social Seaaity Adriurlis4atior~ « Forth SS-4, Application for Fmpiger Identification Nurtlbs (tor brairxssrs and al ottw entities). from your local IRS office- II you r1o rwt love a 71N, write 'AppSed For n file space 1« the TW M Part I, sign and date the form, and give h b the requests. Gslsaly. you sum tries Dave 60 days b get a T1N and gne R b the requests. H the requester does not receive your T1N within 60 days. baddX) withltddug, it app4rade, wl7 tMgirl and contirwe umil you hmvsD y«,r i1Nr _ ~,ee~ ~j~/p' ram W-9 Irte.. 1-9q 1~ f /' ' ;i^4 ~~~' ~Y - '. FN ,~_. B0. 9798-12 - RESURFACE TW0 ~.2 ~ IaG.;ASPHALT TENNIS COITRTS AT -n. HIISSELL PARR Iti~~C~BFaCH :~.~• . _ moo:: i TOTAL LiIY.P SUM PRICE BID TO iLESUT+I+ACE TWO (2) E%ISTING ASPHALT TENNIS COIIRTS iN RUSSELL PARK I`: ATLANTIC BEACH: ~.. ~ 2900.00 TWO~THOIISAND NINE HUNDRED DOLLARS (Dollars) SUBMITTAL: FLORIDA SPORTS GROUP, INC. BIDDER WILL PITTS BY: 6110-7 POWERS AVE. ~ -_ ~ BUSINESS ADDRESS SIGNATIIRE JACKSONVILLE, FL 32217 PRESIDENT CITY, STP_TE b ZIP CODE TITLE DATE: JANUARY 18,1998 CONYnCT PERSOt+: TELEPHONE NUIiBER: ~.~ ~~ 904 737 7575 BUSINESS TELEPHONE WILL PITTS 904 993 1571 (mobile) ,, , ~ -OF. ATLANTIC BEACH DOC~f ?,RFQUIRElB:NTS CBECIQ.IST ~~ BID HOHD (if required on this project). ORIGINAL Insurance Certificates (copies, Xerozes. or facsiaLlea are UNACCE'PTABLE), naming the City of Atlantic Beach as Certificate Holder, shoving they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the 'life of the ~~, ~ contract. ~,~ Three (3) references from companies or individuals for wham the bidder has completed wprk or provided a product during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past projects ie DNACCEPTABLE. ~_~ Proof of Occupational licenses (copies ARE acceptable). L_^_ I Completed Form W-9-Request for Taxpayer Identification f Number and Certification. ~X I Signed copy of Document Requirements Checklist. The above requirements have been noted and are understood by the bidder. WILLIAM G. PITTS ,' PRESllltrv't', ri.vsiun ari DATE: JANUARY,18,1996 BID N0. 9798-12 ~~~.'F~ %:Jl' ~' Agent) fwm w-9 iM. }9x1 Note: Wnrirg "goPGed For" on foe /orm meara that you nave armady aPPtied fa a T1N OR fhaf you intend to apply Ior one swn. As soon az you receive your TIN, complete another Form W-9, indude Your T1N, sign and date Me forth, and give it to me requester. Penalties Failure To Furnish TIN.-al you tail to tarnish your coned TIN to a requester. you are subject to a penalty a( 550 for each such failure unless your failure is due to reazonable cause and not to vriliful neglect Clvii Penalty for False Information VlrOt Respect to V/itfttwlding.-If you make a false statement with no reasonable basis Nzt results n no badwp vrithholdug, You are stfijed to a 5500 penalty. Cf1mMa1 Penalty for Falsifying {nfonnation.- lMdllully falsifying cer6fiwtiore or atfimtatrons may subject you to criminal penalties incltrdug fines and/or imprisonment. Misuse of T1Ns.-If the requester d¢doses or uses TINS in vitiation of Fedeal law, the requester may tte subject to dvil and rnrrurta! penalties. Specific Instructions Name.---af ycu are an individual, you must generally enter the name shown on your socal seaaity card. However, i1 you have changed your last name. for instance, due to marriage, without inlortning the Social Secuity Atlmin"stration of the name change, please enter your first name, me last name show.t on your social securiy carC. and your new last name. Sole Proprietor.-You must enter your fndividtta! name. (Ernst either ypltr SSN or FJN in Part I.) You may also enter your lxrsiness name or "doing btasness az' name on the business name Tine. Enter your name az shown on your social security card and business name az it was used to appy for your EIN on Forth SS-4. Part F-Taupayer Identification Number mro You must enter your TIN in me appropnale box. If you are a sde proprietor, you may enter your SSN or EIN. Nso see me chart on this pa^ye for further clarification of name ono TIN combinations. I( you tlo not have d iRJ, follow Ins mS WClions untie! How To Gel a TIN on Gage t. Part II-For Payees F~cmpt From Backup VliCthotdirtg IndrvlouaL- GnUUCing sole Oropnelors) are not exempt horn backup withholding. Corpcrabcns zre exempt horn backup wimnolC,nr; inr rnrta~n naymr+nts alU ac miere4 ono d~'+ioenCS. For a wmplele hs: 01 cx stop: pz vee5, so-_ the separate Insiruc ann9 :c v:e Rccuester of Form II you are exempt from backup wimrlOlding, ypu srtaAd Sties COmplele This lortn to avoid po55iGC ertorteou5 badtup wimholdirg. Enter your cortex TIN in Part 1, write '6cempC in Part It, arW sign and date Cte form. II you are a nonresident alien w a foreign entity not subject to backup witlJtddirg, give me requester a completed Form Wes, CertiGCate of Foreign Status. Part III--CeR~ration For a jcint account, onty Ne person whose TiN is shown in Part I should sign. t. Imerest, Dividend, and Barter F~cchange Accounts Opened before 1984 and Broker Accourts Cortsicered Active Dtring 1983. You must give your cortect TIN, but you do not have to sign the certification. 2 Interest Dividend, Broker, and Barter F~echange Accounts Opened Alter 1983 and Broker Accotrrite Considered inactive During 1963. You must sign the certification or backup withhoding will apply. If you are subject to backup withholding and you are mercy providing your cortect TIN to the requester, you must cross out item 2 in the certification before signing the lortn. ~. Real Estate Transactions. You must sign the certification. You may cross out "rem 2 0l the certification. 4. Outer Payments You must g'ne your correct TIN, tart you do not have to sign me certification Unless you have been notified of an viconed TIN. Other payments irtcluce payments made in the course of the requester's trestle or business for rents. royalties. goods (other man dlLs for merchandise), rrtedcaJ and tlealm care services. payrrlerlts to a rtonempbyee for services (Including attorney and accamtrng fees). and Payments fD certain fishctg boat crew members. 5. Mortgage Interest Paid by You, Acquisition or Abandonrttetit of Secured Property, Cancellation of Debt a IRA Contributions You must give your correct TIN, but you do not have to sign the certificatron. Privacy Act Noti« Section 6t09 requires you to give your cortect TIN to persons who must Ne information returns with me iR5 to report imeres:, dividenCS. and certain other Income palC to you. mortgage interest you paiC. me 2COUi44pn or 2bdntlonmMt Of securze property. cancenauon of cebt, or contnbut;ons you made to an IRk TTe IRS uses Ute numbers for icentifiration purposes and to help verily the accuracy of your tax return. You mus; provide your nas< 2 TIN whelhM W not you are fequred 10 ale a tax return. Payers must generafry. wimnad 3t% of taxable nteresL dividerq and cenain other payments to a payee who does rtol give a TIN to a payer, certain penalties nlay a1Sb apply, What Name and Number To Give the Requester For Nis type or account Give rung and SSN of t. rwaual the i,WvEuar 2 Tw a rroe the COd OaTler OI rre .n~a,at 4oex a¢w%or. a mrbi„q acco,rU sxVS. M rear itr~W m ae coaxes 1 G/Sb}it aewxLL of The mabr e a moor NnifOne GRI b Mnory x~Q a. >_ the usuel lh ymror•hatae .e.araeb sa.igs a}6r ~LeY 6 •1i0 In6W1 h. SocaaeC asw 71e cad Dons r aiDVR QVI E mI bptl v vote aue uMer atab w S Sole pcp~erarTp The ewer x For Nis typ. of acca+lt litre rsanw old E]N of E Sob oroa+erorvrv fir a.nr r ). A vaW at¢t rsule, a e.~. nut lapel enaq' o a Corporate Tfe oorponam e. Ai:ttvtvt, tin, tie oryrimmn mlgbus, avaffib, ~,~~ or peW ax.¢mot :+mcon o, c to Paarv,erv,p tie arasersKp tt, wbds«npeesrea : TR tapbru rmtices rcrt w I~ A~xx ~'a, Ce tM ptCrC NMy oepa-e.ax d ApnaM n ee na,•e of • pGfC ermly fah ss • ale or bml a d ga.ertrt.erlt s n ccvcs a or*aW a.et ,eoe~.m syvae.al v>xy.^ wrments 'tm ks W acb er rune al ti Prton wrma nxtDa yar an+e~ _ C.-Je er.e mreYS rwre erd anrR+ eIe Itrlafa 5511 ~ YW Rx[it YW )Q! MMQxe nenle, d117W nW ab0 aner yov a,btets O'donp Os[ire3 C Nth Yau rvY w amsr yea SSN a E1N. . • lti rra atl <Ne ee rant d N. W+I oust ~. a pert--tin trio: loo nd Vr~ h TIN d M C>sornl r!{xyen'.yw•e O ti6b! UIIOSS eY y!I ~ Qalf E .xx Oesger~ h pe rmva axe! Note: n r10 rmme rt rr.Jed wfrcn rtlore fhmt ox tame is isfed. Uxe zmocr w70 [x L+DD'rSidCrIBO r0 DC Wr of r/t¢ arsr ndne l61ad. 4+. Marur 199a1 Identification Number and Certification rCGUe6 '1• o° ~~~~ send t ~ flank (e pin woes, a52 frII and drde Ne woe d Ina pe5on a enrty vnou wm0u you Wer n pan 1 Erb.. sae krswaflmx m papa 2 II ywr aa~gy ~ p BusuKSS name ($de peoprielers see iefENCtidnt on Oage 2.J Pleax [heck aD~rOPIN1e box: ~ IndirCUavSpe WOpr,etor O Gorpontan ^ Pulncrsfuo ~ Olner r Mdress (numerr. sv,M, and app a sure ro.1 Reouestei s name and addreSa (aptM.-. "'~~''!! ~, 31]14 and ZIP COQ! Tax a er Identification Number (TIN) tat accoum numberta) here foori°^W nter your TN in the appropriate Iwx_ for divkluaLs, this a your scdal security number soaal s.rartry nur,ner :SN). For sde proprietors. see me instructions I t page 2. For omen entities, k is your employer endfication number (EIN). M you do rrot have a OR I For Payees Exempt Ftpm ' rntaer, see How To Get a TIN Ixbw. Wrthhold mg ($ee Pak (( FnWrrya Identleudrn runWr etc N the ecrnlmt is in more than one name instructions on Page '-0 . .r the chart on page 2 fa guidelines on whose rrrlblY fo enter. ider penalties o1 perjury. I certify that: V rrF Do NOT IRS. 4pK~ gac~ltup The nurMer shown on this torte is rtry corrrU taxpayer identification numtxr (or 1 em wetting for a nurrlber to ba issued to me), ~ I am not suDjdct to badarp wittJaldiry because: (a) I art. exempt lnxn badurp withhddug, or (b) 1 have not been notified by N>e I Revenue Service Ihal I em stbjeci to backup witfNdding as a rerun of a faAlae to fapOn ere interest or dividends, a (e) me Iq$ ~~~ me roar 1 erne n0 lo^9er subject to t>etlap wilnndding. n~led >rtifiration trutructiorxs.-You must anss out item 2 etadve if you have bcen edified try the IRS that you are anrendy subject tg ;Kgldirlg because d underreporting irnere~ or diviaertds on your tax retrm For real e4ate irensactiore, clam 2 does rot apply, FOr h~lort eresi paid. ine eoquisition a abandorvnent of sewed property, eartcellallorl d debt eorrtributian5 to en rtldividval retirerttertt °Qarl9ern 9a9s i.4)(~ gerwallyfpa other tt ~8 2es; end drvidecxs. you me rot reQuirad to dgn ttta Certfication. but you exert prays ~r ~~ 9n .re Signature - Da4 - action references are to ma /ntema! venue Code. +Pase of Form-A person who a Ttrired to file rn hfonnation realm with IRS rtefs; get your cnneCt TIN to report write paid to you, real estate vuactions, mortgage interest you paid. acglcsition or abandorxnent of secured operty carxxlWtion of debt or ntributions you made to an IRA Use rm W-9 to give your cortect TIN to me wester (the person requesting your TIN] o, vrhert applicable, (1] to Certify the T1N u are giving is coned (or you are wailing a number to Ue iswed). (2) to certify u are not subject to backup wi[hholdmg, (3) to claim exemption Irom backup 'hhdding i! you are an exempt payee .:ng y0ur COrreCl TIN 2nd making the propnate ceNlicauons will prevent eerie payments Irom being subject Io Ckup wimnolding. ere: I/ a mquester gives you a roan otner ;n a W-g ro mgvesf your TIN, you mus p>e n•que;ters norm it r, is substantially -rla'to tors Fern W-g. wt Is Backup Wimholding7-f'erscns ~eing cerain payments to you must nhold and pay to the IRS 37 % of sues payments under certain oondttiorss. Ttris is CalleC -backup vriWloldirg.' Payrnertts teat coWd De wt>ject to badaap vrimhotdng include interest. dividends, broker and bzrter exchange transactions, rents. royalties. nonempbyee Pay. P11d certain payments from fishing boat operators. Real estate iransactiofs era not subject to backup wimhddirg. If you give me requester your wrrect TIN, make me proper Certifigtions, and report all your taxada intere. anal dividends on your lax reNm, your payments will not be 5ubjeci to badap witnnoloing. Payments you receive wilt be wbject to backup wimhdding il: t. You Co no; famish your TIN to me requiL^r. Or 2. The IRS lens the requester that you Ivmished an incortecl TIN, or 3. The IRS tells you mat you are subject to backup wimnolding becdu5e you did nOl rey..rt all your intern and dividends On your tax return (tor reportable interest and dividends only), or <. You Co no; certify to the requiter mat you zre nc: wbj act to backup vn:nhplping under 3 above (tor reportable interest and dnviderld accounts ~ ' after 79(33 oN», or neU Part t oksstrvcti ~ Y~ TIN see ttyo ~~.•_~ Ceram payees and payments alt ... exempt from backup wimhokArlg ~M information reporting. See the p~ II for the Requester o Fenn W.tg u~ona How To Get a T1N.~f you do f10t have TIN, apply for one immed'ately, TO ~ get Form SSS, Application for a ~~Y. Savory Number Card (tor ~Mdt~y) from your local office of the Sow Administ2tion, or Form 5Si, MP6caU dtY for Employer Iden.6fic=_5on Nurh~r (for on businesses and all other entitly) hem your local IRS office. II you do not nave a TIN, vista and date mePlortnt end givee It top P~0 requiter. Genxalfy, You will t11en days to get a TIN and give it to ~e eve gg ybui TIN vim ne(i0 daysfeb~dtllpnOf rMCiVp wimholding, i( applicable, wiA be in d 9 en continue until you famish your TIN, I- IRC.' t o.; W U a a 'O x a w . ~ W ~ E V c A a n o ~ ~ 1 1 ~ z W U o 2 d V .l W ~F. N ~ W c o .-i y .~~ W > U 0 0 _ .. ~ a a .v F. p u .t q Z u. ti > > 1 l ~ w V U z Q ['1 Q N ~ d WX ~ N W _ X W p V y < .+ J z .''.~ w LL > > U N C = F n 6 O o u ~' vti ~ W ~ 1 > m N U ~ v _ Z ~] N k Q J w ~~ X w H ~ Q i + W 2 c U w o "' ~ ~ ~ n 0. ti F l W W U ~ i ' a ~Q 6 W ~1 ~~ W r N 'I M W H c V o Y n a v H f ~ a y~ ,.~, S N N < U ry ' H ' 2 M Z p ~..~ Ri H N 0. H ~ N 2 < W 2 V ~ H W xwx ~-1 W MI M N d V W W V N J F 2 ~ ¢ ~ y W V ~ Z ~o(( H N M rv ~ ~ w 2 a ~ f W C ~ K KK ti QQ F S W M p ~ .P.. ~ G K y ra << T ~ U ~ U µ~ OG yj m U . y .l < ~ ~ p ~ LL m F f Z W F U Y1 S m 3 E BID :r0. 9798-12 - RESURFACE TWO (2) EXISTING TENNIS COURTS Hailing List• Court Surfaces, Inc. P. o. aoX s7os9 Jacksonville, FL 32241 268-088 Gary S. Bailey Construction Co, 1u2 Lee Drive Seu[h Middleburg, FL 32068 Premier Tennis Courts 3436 Phillips llighway Jacknonville, FL 32207 346-3036 V arsity Courts 1970A Corporate Square Longwood, Florida 327s0 800-330-8906 Welch Tennis Courts 201 Travelers Way St. Petersburg, FL 33710 Whalen & Richetti Tennis Co. 189 Azalea Peint Drive So. Ponte Vedra Beach, FL 273-8999 Asphalt ::aintenance 4149 St. Augustine Road Jacksonville, FL 32207 D 6 B Tennis Courts 3003 Waterwood Drive Sebring, FL 33872 Central Coast Construction P. 0. Boa ls6s Palm Coast, FL 32164 ~, Plus Tennis Court Resurfacing 3296 Laurel Grove Nortu Jacksonville, FL 32223 262-1142 Florida Sports Group 6299 Powers Avenue Jacksonville, FL 32217 737-7s7s FX 223-9878 CITY OF ATLANTIC BEACH DOCUHENT REQUIRElIENTS CHECKLIST ~~ BID BOND (if required on this project). ~) ORIGINAL Insurance f~rtificates (copies, Xeroxes, or facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the 'life of the contract. Three (3) references from companies or individuals for whom the bidder has completed work or provided a product during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past projects is UNACCEPTABLE. I_ _.I Proof of Occupational licenses (copies ARE acceptable). C I Completed Form W-9-Request for Taxpayer Identification Number and Certification. ~I Signed copy of Document Requirements Checklist. The above requirements have been noted and are understood by the bidder. SIGNED: DATE: (Bidder or Agent) BID N0. BID N0. 9798-12 - RESURFACE TOAD (2) EXISTING ASPHALT TENNIS COURTS AT RUSSELL PARK IN ATLANTIC BEACH TOTAL LU?0? SUM PRICE BID TO RESU?FACE TWO (2) EXISTING ASPHALT TEh?IIS COURTS iN RUSSELT. PARR i:: ATLANTIC BEACH: SUBMITTAL: BIDDER BY: (Dollars) BUSINESS ADDRESS SIGNATURE CITY, STeTE b ZIP CODE TITLE UATE: BUSINESS TELEPHONE CON?nCT PERSOtr: TELEPHONE NUPiBER: c. No oil base line of any kind will be accepted. d. No machine sprayed lines will be accepted e. All playing lines are to be carefully measured and laid out to w![hin 1/8" of regulation dimensions as prescribed by the United States Tennis Association. 5. Net Posts• a. Clean and paint existing net posts using a rust inhibitive paint. 6. Weather Limitations: a. No parts of the construction involving these surfacing systems shall be conducted during rainfall or when railfall is imminent. The air temperature must be at least 50 degrees and rising. 7. Guarantee: a. All work is guaranteed against defects in material and workmanship for one year from date of completion, subject to proper maintenance by the City. marked for patching. All depressions along [he original paving joints shall be brought level with the surrounding surface in this same patching procedure even if not holding water. e. Depressions shall be patched (filled) with Court Patch Binder mixed with sand according to manufacturer's specifications. Any patches deeper than 5/8" may be filled with hot mix asphalt or multiple lifts of tennis court grade acrylic deep patch compounds as per manufacturer's instructions. f. After patches are property cured, tnen patches and areae surrounding each patch shall be flooded again and allowed to drain for 60 minutes. At that time, the surface shall be checked for depressions and any areas holding water more than 1/g" deep shall be marked for patching and [hen patched after the area has been dried. This procedure will be repeated until any low areas have been brought within the 1/g" tolerance and inspected and approved by City's representative. g. The edges of all patches will be scraped or ground smooth so that patches are not visible through the finished surface. 2. Finished Course Preparation: a. In order [o provide a smooth, dense underlayment for the California Products finish color courses apply one coat of sand - acrylic resurfaces mix to the entire surface of [he courts with a broad squeegee according [o manufacturer's recommended coverage rates. 3. Texture and Finish Courses (Color): A. Apply two successive coats of colored, fortified California Products fortified Plexipave filler coat (sand-filled acrylic) to the entire prepared area of the courts. Total application rate will be no[ less than .13 gallons per square yard of surface area based on the material prior [o dilution. No applications shall be covered by succeeding application until thoroughly cured. b. The mixed material shall be homogenous. Segregation before or during application will no[ be permitted. c. Color selection of any two from manufacturer's standard color chart to be determined by the Ci[y. d. The finished surface shall have uniform appearance and be free from ridges and tool marks. 4. Playing Lines: a. After completion of the resurfacing, two inch wide white playing lines shall be accurately located, marked and hand-painted with Decorah Line Paint or approved equal. b. Two coats of line paint [o be applied to be solid white throughout, with no dark spots due to lack of pain[. SPECIFICATIONS RESURFACE TENNIS COURTS BID N0. 9798-12 The following are specifications to resurface two (2) existing asphalt tt tennis courts at Russell Park in Atlantic Beach. Material shall be Plexipave, a product of California Products, or approved equal. - Approved equals are: Southern Sport surfaces. Decorah Surfacing System as manufactured by Koch Asphalt Co. If a bidder proposes to use materials other than those approved, detailed technical specifications from the manufacturer to be used must be submitted at least two weeks prior to bid opening for evaluation by the City. If alternate material is acceptable to the City, an addendum will be sent to all registered bidders indicating [he material approved as equal. If alternate materials are not approved prior to bid opening, specified materials only are to be used. 1. Surface Preparation a. Entire courts' surface to be cleaned to remove all loose dirt, debris, vegetation and foreign matter. Any mildew algae, etc., must be removed by either manual or power scrubbing using Tri-Sodium Phosphate or pressure washing (minimum 2000 PSI pressure washer) with five percent (57.) chlorine solution. A11 vegetation growing through the court will receive at least 2 applications of non-selective herbicide before finishing new surface. b. All existing "rust spots" or other items of debris visible within the asphalt such as pieces of wood are to be individually routed out to a depth of at leas[ 1/4" or as necessary to remove any objectionable material. Apply tennis court grade patching materials to all routed areas to bring each one flush with surrounding asphalt. c. Clean out all cracks to remove dirt, debris, etc., and fill all cracks that are at least 1/16" wide or at least 6" Sn length with California Products Corporation's crack filler or approved equal. Apply a section of fiberglass membrane a[ least one foot wide over each crack in court's surface. The membrane layer will be held in place using acrylic coating materials and will extend at least six inches (6") on either side of each crack and one foot (1') beyond [he end of each crack. d. Prior [o application of surfacing materials, the entire court's surface shall be water-flooded and allowed to drain for 60 minutes. At that time, the surface shall be checked for depressions and any areas holding water more than 1/8" deep (the thickness of a nickel) shall be A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public buildins or public work, may not submit Sids on leases of real property to a public entity, may mot transact business with any public entity in excess of the threshold aaount provided in Section 287.017, for CATEGORY i~0 for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2)(a), FLORIDA STATUTES.) Joan LaVake Purchasing Agent ***f******},*~***~***k*****k***********t***#****************************** CITY~OF rgtf~sllc 6'eac`i - ~laaida December 22, 1997 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9798-12 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 247.5818 FAX (904) 247-5819 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted IN TRIPLICATE, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, January 21, 1998, to RESURFACE TWO (2) EXISTING ASPHALT TENNIS COURTS IN ATLANTIC BEACH. Thereafter, at 3:00 PM, [he bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids ^!:~l.l be enclosed in an envelope endorsed "BID N0. 9798-12 - RESURFACE TWO (2) EXISTING ASPHALT TENNIS COURTS IN ATLANTIC BEACH, TO BE OPENED AFTER 3:00 PM, WEDNESDAY, JANUARY 21, 1997." Bid Forms, Specifications, and information regarding the bid may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCU,"ENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals to whom the bidder has provided this service during the past 12 months. However, naming the City of Atlantic Beach as a reference for past completed projects is UNACCEPTABLE. 3. Proof of Occupational Licenses (copies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. Bid pri~e~ shall remain valid for sixty (60) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida. The City of Atlantic Beach reserves [he right [o reject any or all bids or parts of bids, waive informalities and technicalities, make avard in vhole or part, vith or without cause, and [o make the avard in what is deemed to be in the best interest of [he City of Atlantic Beach. /~~y~ CITY OF ~` r~ctEc ~eatlc - ~louda -1~---... _ - _ .. - .. - December 22, 1997 1200 SAN UPIPER LANE ATLANTIC 6F,ACN, FLOItIUA 32233-4381 TELEPHONE (9041247-5818 PA)C 191141247~59I9 ~/ ~xdJ CITY OF ATLANTIC BEACH INVITATION TO BIU BID N0. 9798-12 NOTICE is Itcreby given that the City of Atlantic Beacll, Florida, will receive sealed bids, submitted IN TRIPLICATE, at [tle Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 Ptt, lvednesday, January 21, 1998, to RESURFACE TWO (2) EXISTING ASPHALT TENNIS COURTS IN ATLANTIC BEACH. Thereafter, a[ 3:00 PM, the bids will be opened iu [he Ci[y hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. bid Forrls, Specifications, and information regarding the bid may be obtained from tite Office of the Yurcllasing Agent, 1200 Sandpiper Lane, A[lalltic 6eaclt, Florida, telephone (904) 247-5818. * * * * * is * * * * * * * * :t * * * * * * * * * * * * t * * * * * * * t. FLORIDA '1'IN,ES-UNION: Please publish one time in LEGAL SECTION on Sunday, December 28, 1997. Submitted ley Joan I.aVake - 247-5818 ******r.**.:******t.*************r.*******t.******q******************t.**r.**** TO llL•PARTMENT FIEAD FOR APPROVAL: ~ 9 APPROVEll AS TO FORM AND CONTENT: DATE: J DEP fME~N~T~~YQ~.EAD RETURNED, APPROVED, FROtt DEPARTMENT:--7~'~'r~ DA E (Purchasing A tt) **t.****:,*****t.***************t.****************************************** CITY OF ATLANTIC BEACH CITY COMMISSION MEETING 4B z-9-98 STAFF REPORT AGENDA ITEM: SUBMITTED BY: DATE: Resurface Tennis Courts No. 5 & 6 at Russell Pazk Timmy Johnson, Recreation Drrector January 29, 1998 BACKGROUND: The bid opening for Resurfacing Tennis Courts No. 5 & 6 at Russell Park was held Wednesday, January 21, 1997 at 3:C0 PM. Depending on the weather, this job will take approximately two weeks. Four (4) bids were received as follows: Florida Sports Group $2,900.00 Court Service, Inc. $3,980.00 Premier Tennis Courts $4,400.00 Asphalt Pavement $7,700.00 RECOMMENDATION: Award bid to Florida Sports Group for $2,900.00. ATTACHMENTS: Bid specifications Bid Tabulation Sheet Bid from Florida Sports Group REVIEWED BY CITY MANAGER: ~/~ Z_q-98 CITY OF o4tlctrt~e ~eaek - ~<ou'da 800 SEMINOLE ROAD ----_-------- ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5800 FAX (90.1) 247-5805 SUNCOM 852-5800 February 2, 1998 To: Jim Jarboe, City Manager From : Timmy Johnson, Recreation Director Re: Usage Report, Community Center, January, `98 Jim, here is a recap of activity at the Adele Grage Community Center for the month of January, 1998. Group/Event # MtgsJEvents # People °! Total tJse THEATER (Room A) ABET Set Bldg./Performances Rehearsals and Workshops 31 625 77 Leleche 1 25 3 Narcotics Meeting 4 80 10 Receptions 2 80 10 TOTALS 810 100% MEETING ROOM (Room B) AA Meeting 8 108 32 Board Meetings 6 157 47 Cribbage/Scrabble 5 36 11 State Atty's Mtg. 1 10 3 Travel Group 2 24 7 TOTALS 335 100% Total Number of people using the Theater 810 71% Total Number of people using the Meeting Room- 335 29% Total Number of people using the Adele Grage Community Center -1145 100% N F I R S "RESCUE/MEDICAL/FALSE ALARM" S TAT I S T I C S 01/01/98 thru 01/31/98 -- ----------- SITUATION -----------__ DISTRICT COUNT 30 Rescue; Insufficient information A/B 1 32 Emergency Medical call A/B 62 ABF 6 N/B 1 NBF 2 39 Rescue Call; Vehicle Accident ABF 1 41 Spill/leak with no fire A/g 1 50 Service Ca11;Undetermined/not class A/B 3 51 Lock-out ABF 1 55 Assist Police A/B 1 60 Good Intent Call; Insufficient Info A/B 1 ABF 1 61 Smoke Scare A/B 1 64 Vicinity Alarm A/B 4 70 False Call; Insufficient Info A/B 3 73 System Malfunction A/B 1 ABF 1 74 Unintentional A/B 1 ~9 Mutual Aid, Given E41 5 J/B 4 N/B 4 Total Number = 105 N F I R S "STRUCTURAL FIRfi" S TAT Z S T I C S 01/01/98 thru 01/31/98 ------------- SITUATION -------____-- DISTRICT COUNT 11 Structure Fire (fire inside bldg) A/g 5 Total Number 5 Total STRUCTURAL value Exposed to Fires: $ ******** Estimated Value Lost to STRUCTURAL Fires: $ 33,675 NET SAVE: $ ******** N F I R S "FIRE SITUATION" S TAT I S T I C S 01/01/98 thru 01/31/98 ------------- SITUATION ------------- DISTRICT 13 Vehicle Fire A/B Total Number Cotal Value of Property in Fire Situations: $ p Estimated Value Lost: $ p NET SAVE: $ COUNT 1 1 .. Atlantic Beach Firs Department T Y P E O F S I T U A T I O N S TA T I S T I C S 01/01/98 thru 01/ 31/98 TYPE OF SITUATION #Times No Aid - #Given Rescue B - n ine -- #Received R --- ==== = g e scue En gi ne 'ires ' 3 === =0= ===== ==o== == ==o== ====== =i == alse Alarms 4 0 0 >isasters 0 0 0 2 0 'ehicle Fires 1 0 0 p p !az. Conditions 0 0 0 0 0 rush/Trash 0 0 0 0 liscellaneous 11 0 0 0 0 (utual Aid 0 3 1 0 0 ledical 11 2 4 0 0 0 llegal Burning 0 0 0 58 0 pills/Leaks 1 0 0 0 fines Down 0 0 0 0 0 0 - ---------- 0 0 Totals -- 31 ----- - -- 5 ----- ----- 5 ------ ------ 60 ------ - 1 --- This Last Th is Mo Thi c Yr Las t Yr Yearly Month ---_____ -- Month _______ La st Yr to Date to Date $Change ires alse Alarm 5 6 4.5$ ___ 4 3.2$ ___ 3 ___ ____ 2.4$ ____ 5 ______ 4.5$ ____ 3 ______ 2.4$ _ ______ 66.7 isasters 0 5.4$ 0 0$ 3 2.4$ 0 0 1 0.8$ 6 5.4$ 1 0.8$ 500.0 eh Fires 1 . 0 9$ .0$ 2 1 6$ 0 0.0$ 0 0.0$ 0 0.0$ 0.0 az. Cond. 0 . 0.0$ . 2 1 6$ 1 0 0.8$ 0 0$ 1 0 0.9$ 1 0.8$ 0.0 rush/Trash 0 0.0$ . 2 1.6$ 0 . 0 0$ 0 0.0$ 0 0$ 0 0 0.0$ 0 0.0 fist. utual Aid 12 10.8$ 16 12.9$ 29 2 . 3.6$ 12 . 10.8$ 29 .0$ 23.6$ 0.0 -141.7 adical 13 11.7$ 8 6.5$ 0 0.0$ 13 11.7$ 0 0.0$ 1300.0 llegal Burn 73 0 65.8$ 0 0$ 82 66.1$ 1 85 6 9.1$ 73 65.8$ 85 69.1$ -16.4 ?ill/Leaks 1 . 0 9$ 0.8$ 2 2 1.6$ 0 0.0$ 2 1.6$ -200.0 ewer Lines 0 . 0 0$ 1.6$ 2 1 6$ 0 0.0$ 1 0.9$ 0 0.0$ 100.0 ---- ---- . ------ . ----------- 2 1.6$ 0 0.0$ 2 1.6$ -200.0 Totals 1 11 - 124 ---- 123 --- ----- --- -- 111 ------- ----- 123 ------ -- ------ ~s CITY OF ~ ~~ - ~ February 2, 1998 TO: Jim Jarboe, City Manager THROUGH: David Thompson, Public Safgty,Director FROM: John Ruley, Fire Chief ~'~/ REF: Monthly Report for January, 1998 ATLANTIC BEACH FlRFJRESCL'E 650 sESI1SOLE ROAD ATL.4471C BEACH, FLORIDA ???33 TELEPH06E 190x) ?37-5659 Attached is a copy of the data from the run reports for the month of January 1998, and a comparison of runs for January 1997. As indicated for the month of January 1998, the Fire Rescue Department responded to 111 calls for service. During the same time last year (January 1997), the Fire Rescue Department responded to 123 calls for service. The average response time for the month is about three minutes and is well within the normal response time to calls within the city. This month our calls for medical related service are about 66% of our total call volume, or 73 calls. This figure is 3% lower than last year same month. The fire related call percentage for this month is about 4.5% of our total call volume, or 5 calls. This figure is 3% higher than the same month last year. The five structure fires during January represented a total property value of about $1,095,000. The estimate damage to the structures was $33,675. The net property saved was $1,061,325. There was 1 other fires involving a van. There was an estimated property value 6,000, with an estimated loss was $ 6,000. During January, the Fire Department conducted 3 tours of the station, of which 45 children and adults participated. There were 100 citizens that frequented the station to have their blood pressure taken. M' , ~/ ~ Z-9-9~ City of Atlantic Beach City Commission Meeting Staff Report AGENDA ITEM: FIItE DEPARTMENT MONTHLY REPORT FOR JANUARY 1998 ^ / SUBMITTED BY: John Ruley, Fire Chief ~}~/ DATE: FEBRUARY 2, 1998 -U1' BACKGROUND Attached is a copy of the monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the February 9, 1998 commission meeting. ATTACHMENTS: Copy of the Fire Department monthly report and fire report data. RECEIVED BY CITY MANAGER: AGENDA 11'EM NO. r ~1 CITY OF ATLA/VT/C BEACH Code Enforcement Activity Report October 1, 1997 - January 31 , 1998 CODE VIOLATIONS .. ~ ,. - -_ ; ,._ ,.. .:. .. ,:. ..:., r ~_: PREVIOUS PRESENT YEAR TO MONTH MONTH DATE A an one ehicles eh~c s pounde 12 11 40 0 2 I gay tore railer 4 12 ous ng o Uons S C 2 aiardous Con bons 4 npermrtte rntruction R 0 0 0 4 n ng w twos 17 14 94 n peen usmess 7 10 gn w iwn 3 3 9 ergrown egelahon 4 1 1 ra M Comp t S 5 19 msance p t 1 ~ ty rd ma mt ater wer p mt 1 2 Sewer ystem p mt 0 0 1 2 1 ~ G G 4 1 10 town a amage 1 1 r Complaints in Compliance 62 46 Number of Complaints Outstanding 94 98 Proactive Complaints 24 96 Reactive C faints 39 120 OTHER ACTIVITIES: Next C.E.B. Meeting February 24, 1998 Casea!l 7205 - 945 Plaza Drive - William Knight - Outside Storage. Prepared By: KaA W. Grunewald r ~ City of Atlantic Beach Ciry Commission Meeting Staff Report Agenda Item :January, 1997, Code Enforcement Report Submitted By :Karl W. Grunewald, Code Enforcement Officer ~~ Date Submitted: February 2, 1998 Recommendation Agenda Item No. 4 A Date:February9,1997 Attachments :Monthly Report Reviewed By City Manger _A,,.._ _ _N_..„~ 4A z-9-~~ ~ I 1 I 1 V 1 1 6 I I I 1 W I 2 1 O 1 S i n 1 I J I 0 1 S 1 O Y 16 I r I ¢ w I W NP 1 N r \ I W I p un I I J~ 1 I N 3 I W O N 1 N 2 Y Y 1 N W¢ I O W 1 J< p Y\ Y I u S< ¢r¢1 ¢¢ O O< I W W W d\dlszr W 1 Y 'J 3 ¢ O 1 Y O O I Y L J 1 Y O J I w ¢ < 1 > LL 1 ¢ 1 I f O O 1 p W O W 1 W I 1 7 I I N 1 N I W I r 2d 1 ~¢ 1 I O I 1 I J d 1 I 1 1 1 N A J S 1 V O < •V O P V nYJ OZN < N N J ~ < J p O W W L ¢ O < < ¢ dYW ro dV6' I I N 6 I 1 W r L n i < O Y 1 Z < N 1 I N I N I W 1 z i •r. I r I N I J J ~ I O 0 O 1 1 I J I ¢ 1 Y I J K d b M O n J n ~ n p < N On ~"n IAN an JP N N V N N N O W N V J n O N N N ~ n O N n r n M I n ' O 1 W I N tl J O N P N VJ JJ J d •AJ rVYI N d V N W N V N w ~ N S • ¢ J I u 1 1 Z u 1 W I w J S V J S J V L J S S J O V S O u O< I O u f O P< < P< P W P< O P S I S 1 W 1 0 ¢ I w I V 0 0 W O 0 f < ¢ Z H O V V Z Ip 6 Z Y < Y < Y 2 H S G S < S< Y - 2 Y Y < < u J _ Y J V J JY O J < S Y Y S Y V V< V Y Y < Z < < ZZ < J J Y ¢ < 6 7 Y d ZW ~p O N¢< ¢¢¢ r J¢ Z O O 2 F Z W < r r < p r W W n W O Z V< V d 2 u > 1 L W V 6 W J < ¢ O ! ON Y Yr W w 2 N Y1( SY ~+< wp Z< O< 2 J F J J O Z O< O W u O ~+ J O V u ~Y< ~p ~< N'~ ^¢W Y Z> n > SL •< N< J N N V< W O N W ¢ W Z N J O N W N < < J < S Y W WM >< N 3¢ N 3 J r 7 u 9> O W n W< P V P r 0 W< N 2 0 V 2 d V S i A Z¢ ~ Z J V 9 el a0 O! W P P P P P P P n N d O O N > ¢ J n n n N n N n n z n N N y N N ^ N N n n n n rJ rJ S J J J w !uw V W u J d W mN • W f • ! W S W S N W¢ S N S < 6 2 Y Y Y Y V O J O V S < < ¢ < < Y < < < < O J W W J W 6 6 W ¢ V W S O Y 0 r O 0 W J 0 W r 0 Y i i i i r W i m< W W W . . W W < W r 6 J r f r 6< r O J w _ Z V f N Z Z N 2 r N< S S < O < Y~< uA< < < N J N N J O V J ¢ ~ J ¢ O J W n Y Y Y u O f y N Y O~0< ' V < W N t < V< O q V n n n n J J V J J r N ~ ~O O n M n M M u J V V u v v v ¢ n n o 0 P P O P P N r J N U J O W 1 Wr N ~ V N I r V 6 W w O N Z W O W W r z N a J W YZI d W W W H I W > 2 L W J L r wy YI- Wr <W oYY oa< ¢d< 6 • W J J 0 V < < L 7~ C f h _~ W_ _W ~_ O O f Y J J < < Y Y 0 0 Y Y ~- _ AAimrtoc PaQr -1 l January 26, 1998 Complimented the organizers of First Night, recognized Staff who volunteered their time, and read a letter from the Co-Chairs of the event. Indicated the Beaches Chamber of Commerce had expressed an inte:es in supporting First Night activities. COMMISSIONER BEAVER Inquired regazding a meeting in connection with the proposed Casino Ship. City Manager Jarboe stated there would be a meeting with Staff and various agencies on January 28th. George Worley reported that n. formal application had been received and a public heazing would be held 60 - 90 days after receipt of the application. There being no further discussion or business to come before the Commission. the meeting adjourned at 9:05 p.m. Suzanne Shaughnessy Mayor/Presiding Officer ATTEST: Maureen King, CMC City Clerk OhfIoIISSIONERS M O T I O N S E C O N D Y E S N O ~~' t P ~e 1 n January 26, 1998 CITY MANAGER 1996/1997 OPERATING BUDGET REPORT -THE YEAR IN REVIEW City Manager Jazboe reported the City Auditor would be present at the February 9, 1998 Commission Meeting to present the annual audit. He then gave each Commissioner a copy of the 1996/1997 Operating Budget Report - The Year In Review and asked them to review the document before the meeting. COMMISSIONER BEAVER Commented that many of the projects listed in Capital Improvement Progress Report No. 15 were under budget or at budget. Reported the interactive sculpture in Howell Pazk had lost sand during the recent heavy rains and asked that it be replenished. Suggested City Staff look into the feasibility of supplying Commission agenda packets on computer disk to eliminate excessive use of paper. COMMISSIONER BORNO Thanked the City Manger and Staff for making the First Iv'ight activitie such a success. Reported he had received a complaint that the timer on the tennis coon could be easily circumvented. COMMISSIONER MESERVE Supported Commissioner Beavers position on reducing paperwork an< praised the benefits of E-Mail and utilization of a web page. Reported that construction of the Village of Mayport sewer line wool be put out to bid within the next week. Reported that the building being used by the Mayport Waterfront Partnership was being renovated and Daphne Schmidt had been in contact with the Maritime Museum regarding relocating to Mayport. MAYOR SHAUGHNESSY OhLMISS(ONERS M O T I O N 5 E C O N D Y E S N O January 26, 1998 of Engineers, Retired, and is waiting to hear for him. Mayor Shaughnessy stated the Friends of Howell Park had contacted Colonel Rice who has a PhD in hydraulic engineering. City Manager Jarboe requested that the Commissioners define the scope of work the third party engineer is to perform and submit their requests in writin by Friday, January 30, 1998 to ensure everything is covered. B. Report relative to Community Development Block Grant (CDBG and related letter to HUD City Manager Jarboe reported the City of Baldwin wanted to withdraw from the City of Jacksonville Community Development Block Grant (CDBG) program and their withdrawal would jeopardize the City of Atlantic Beach's entitlement. Commissioner Bomo inquired how the money would be obtained if the City Baldwin got out of the program. City Manager Jarboe responded that Atlant Beach would be on its own and would have to compete with other small citie for grant monies. Commissioner Meserve indicated he favored continued participation in the CDBG program with the City of Jacksonville. Motion: Authorize Mayor Shaughnessy to submit a letter to HU indicating the City of Atlantic Beach's desire to stay with the City of Jacksonville under the Community Development Block Grant Program. There being no further discussion,the motion carried unanimously. 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk CITY CLERK The motion for Item 5-D was made as follows: Motion: Adopt Resolution No. 98-4. The motion carried unanimously. Oh4~4SS10NERS ht O T 1 O N S E C O N D Y E S N O f BEAVER BORNO MESERVE X MITCHELSON X SHAUGHNESSY BEAVER X X BOANO X PSESERVE X X MITCHELSON X SHAUGHNESSY X tvlinutes Paee -8 January 26, 1998 City Manager Jarboe responded that three proposals had been submitted to thI City Commission in September 1996 and at that time the City Commission ha accepted the Fluidyne proposal and authorized Eder Associates to proceed wit the design of the Fluidyne system. Alan Potter of 374 Second Street expressed concern that only one company had bid on the project and stated the city should always receive at least three bids on each project before awarding the bid. Mr. Potter indicated that nationally there were several vendors which could provide such equipment an he was opposed to dealing with a single source supplier. He then asked that the bid be rejected and the project rebid. Commissioner Bomo inquired as to what was being replaced at the treatment plant. Andrew May of Eder Associates, the engineering firm who designed the Buccaneer Wastewater Treatment Plant Expansion Project, explained that the city was replacing equipment while utilizing the same tanks at the plant. He further explained that three manufacturers of Sequencing Batch Reactor (SBI equipment had submitted proposals, and Fluidyne Corporation's system was chosen by the City Commission in September 1966. Mr. May indicated the city saved sales tax and contractor fees by sepazating the purchase of this equipment from the entire contract. Commissioner Meserve summarized the previous actions of the Commission relative to this project and pointed out the savings the city would realize whey buying equipment for the contractor. (Memo from Bob Kosoy dated January 22, 1998 is made part of this official record as Attachment C). There being no further comments or discussion, the motion carried unanimously. 8. City Manager Reports and/or Correspondence: A. Report relative to selection of independent engineer for Core City review City Manager Jarboe reported that only one engineering farm had submitted a proposal to review the design of the core city infrastructure improvements. H further stated he had spoken with Colonel Teny Rice of the U.S. Army Corps Onti tISSIONERS M O T I O N s E C O N D Y E S N O Minutec Paoe 7 January 26,1998 D. Resolution No. 98-4 Resolution of Esteem -Ann Meuse, Finance Director (Commissioner Beaver) Mayor Shaughnessy read the Resolution in its entirety. Motion: Mayor Shaughnessy and Commissioner Beaver presented the framed document to Mrs. Meuse and on behalf of the entire Commission and citizens of Atlantic Beach thanked her for her dedicated service to the City of Atlantic Beach. *The motion and vote are listed under Item 9 of the agenda. 6. Action on Ordinances: None. 7. New Business: A. Appointments to Tree Conservation Board (2) (Mayor Shaughnessy) Mayor Shaughnessy reappointed Mae Jones and nominated Mary Emerson- Smith for appointment to the Tree Conservation Boazd. The appointments were unanimously approved by the City Commission. B. Authorize purchase of Sequencing Batch Reactor Equipment for Buccaneer Wastewater Treatment Plant Expansion and authorize the City Mauager to execute Equipment Purchase Contract with Fluidyne Corporation Motion: Authorize purchase of Sequencing Batch Reactor Equipment for Buccaneer Wastewater Treatment Plant Expansiot and authorize the City Manager to execute Equipment Purchase Contract with Fluidyne Corporation. Mr. Potter inquired how many firms had bid on the equipment in question. OM1L~SISSIONERS `t O T I O N s E C O N D Y E S N O BEAVER X BORNO X X MESERVE X X MITCHELSON X SHAUGHNESSY X Minnte¢ Pao -6 January 26, 1998 Jarboe explained the resolution supported the Florida League of Cities position on issues for consideration by the Constitution Revision Commission, including those affecting home rule authority and the ability of municipalities to respond to the needs of its citizens. Motion: Adopt Resolution No. 98-1. There being no further discussion, the motion carried unanimously. B. Resolutiou No. 98-2 Resolution of Esteem -First Night Steering Committee, Nancy DeCandis and Rosemary Fletcher, Co-Chairs (Mayor Shaughnessy) Motion: Adopt Resolution No. 98-2. Mayor Shaughnessy read the Resolution praising the accomplishments 1 Nancy DeCandis and Rosemary Fletcher, Co-Chairs of First Night Steering Committee, in its entirety. Mayor Shaughnessy praised the work of the well organized, well chaired committee. In accepting the Resolution of Esteem, Nancy DeCandis thanked the volunteers, City Staff and Commissioners for !heir support. It was reported over I50 volunteers worked to make the event a success and the following members of the First Night Steering Committee were alsc recognized and thanked for all of their hard work: Kay Neville, Volunteer Committee, Pam Busnell, Public Relations, Woody Winfree, Programming and Dezmond Waters, the first Chairperson of the First Night Steering Committee. "there being no further discussion, the motion carried unanimously. C. Resolution No. 98-3 Resolution of Esteem - :dark McGowan, Community Development Board Member (Mayor Shaughnessy) Action on this item was deferred to the February 9, 1997 Commission Meeting since Mr. VicGu: au v: as not present to receive the iCesolution. OMMISSIONERS hf O T 1 O N S E C O N D Y E S N O BEAVER X BORNO X X MESERVE X X MITCHELSON X SHAUGHNESSY X BEAVER X BORNO X X MESERVE X MITCHELSON X SHAUGHNESSY X X f Min rt c pa a -S January 26, 1998 Renovation Corp. In the amount of $41,800 (City Manager) Mayor Shaughnessy explained that Item 4-C, Bid No. 9?98-3, was bein pulled from the Consent Agenda by City Manager Jarboe for discussion Couseut Ageuda items A, B, D, E. and F were unanimously approve by voice vote of the City Commission as presented. 4 - C. Bid No. 9798-8 City Manager Jarboe then explained that he would like to revise the specifications and rebid this item to obtain a wider selection of equipment, which may not be a tractor. Motion: Authorize the City Manager to revise the specifications of Bid No. 9798-8 and rebid the equipment purchase. Commissioner Beaver stated the specifications had been written for Kubota tractors and suggested that they be revised to allow vendors othf than Kubota to bid on the tractor, or the city send the specifications to vendors outside of the city which deal in the specific piece of equipmen Ciry Manager Jarboe then explained that Kubota was the only company which could meet the weight cap on the equipment and stated the city would also like to look at equipment other than the tractor which would serve the same purpose. There being no further discussion, the motion carried unanimously. 5. Action on Resolutions: A. Resolution No. 98-1 A RESOLUTION OF THE CITY COMMISSION OF THE CIT' OF ATLANTIC BEACH, FLORIDA, SUPPORTING THE FLORIDA LEAGUE OF CITIES' CONSTITUTION REVISIOi\ RESOLUTION (City Manager) Mayor Shaughnessy read the resolution in its entirety. City Manager ObL4QSSIONERS M O T 1 O N S E C O N D Y E S N O BEAVER X X BORNO X MESERVE X X MITCHELSON X SHAUGHNESSY X r Minutes Paee -4 January 26, 1998 Mayor Shaughnessy inquired if the terminology "bidding requirements" was the same as "purchasing policy requirements" and City Attorney Jensen advised that they were not the same. Mayor Shaughnessy then asked Commissioner Bomo if he would be wtlling to amend his motion to that effei Amended motion: "W9sve the Cit}' of Atlantic Beach bidding an purchasing requirements so the applicable bidding requirements of the Florida Statutes cac be t[sed to allow the City Manager to contract with a third party engineer, after the [bird party engine is selected by the City Commission, to review the pending Cspita Improvements Project, including alternatives. The third party engineer is to advise and report to the City Commission his findings. There was no further discussion, and the amended motion carried unanimous 4. Consent Agenda: A. Capital Improvements Status Report No. 15 (City Mauager) B. Bid No. 9798-7: Polymer for Wastewater Treatment Plants Award contract to Leachman Industries (City Manager) C. Bid No. 9798-8: Purchase of tractor with front-end loader - Accept bid of Coastal Equipment Systems, Inc. for a Kubota L4200 GSTCA tractor with a 680 FL front-end loader at a cost of $27,260.00 (City Manager) D. Bid No. 9798-9: Replace Chlorine Residual analyzer at Wastewater Treatment Plant at 1100 Sandpiper Lane and install Chlorine analyzer to test for dechlorination -Award contract to Barrett Supply in the amount of $10,990.00 (City Manager) E. Bid No. 9798-10: Purchase of a Roll-on/Roll-off Truck with Hoist -Reject all bids and authorize rebidding with at least three models that meet the specifications (City Manager) F. Bid No. 9798-13: Repair and Painting of Elevated Water Tank No. 1 -Accept the bid of Eagle Tank Technology and OMMISSIONERS ~t O T 1 O N s E C O N D Y E S N O BEAVER X BORNO X X MESERVE X X rMITCHESLON X SHAUGHNESSY X Y- Minnirc Pave _Z January 26, 1998 inquired if his name could be added to the list even though he was not interviewed. City Attorney Jensen advised the Commission was not limited to considering only these people who had been interviewed. City ?.:onager J~boe indicated Mr. Mattimore had been asked to submit a letter of interest on three different occasions, but elected not to respond. Using ballots provided by the City Clerk each Commissioner then. ra.==~ ed the Irgal firms in order of preference. Upon completion of the voting, City Clerk King tabulated the ballots and announced the results as follows: First choic of the Commission was the law firm of Rogers, Towers, Bailey, Jones and Gay; second choice was Cindy L. Anderson, and third choice was the law fim of Malfitano, Campbell and Dickinson. The ballots are attached and made pa of this official record as Attachment B. B. Discussion and related action regarding the hiring of a third part engineer to review the proposed core city drainage project (Commissioner Borno) Commissioner Bomo believed action taken during the previous meeting was somewhat vague with regard to funding for obtaining the third party engineer and stated that he wished to clarify the intent of that motion. Commissioner Bomo then made the following motion: Motion: Waive the City of Atlantic Beach, Florida bidding requirements so that the applicable bidding requirements of the Florida Statutes can be used to allow the City Manager to contract with a third party engineer, after the third party engineer is selected by the City Commission, to review the pending Capital Improvements Project including the alternatives. The third party engineer is to advise and report to the City Commission his findings. Mayor Shaughnessy then asked Commissioner Bomo to explain the need for the motion, and Commissioner Bomo stated that he felt there was a loophole the previous wording that he felt should be closed. City Manager Jarboe suggested the motion be amended to include waiving of the city's purchasing policy requirements. ObCWSSIONERS ~t O T 1 O N s E C O N D Y E S N O BEAVER X BORNO X X MESERVE X MITCHELSON X X SHAUGNNESSY X n Minutes Pace -2 January 26, 1998 A. Alan Potter of 374 Second Street read into the record a letter he had sent to the Commission dated January 23, 1998. The letter is attached and made part of this official record as Attachment A. 3. Unfinished Business: A. .Action on selection of a Labor Attorney (City Manager) Commissioner Beaver inquired as to the time frame involved in selecting a labor attomey. City Manager Jarboe responded that negotiations would begin next month in order to finish before budget workshops begin. Vic Raynor, Union Representative for the Fraternal Order of Police, stated he was on the city's union negotiating team and was opposed to hiring a labor attomey for the following reasons: (1) Five of the six firms interviewed were management attorneys. He believed the city needed someone who would represent both sides. (2) He believed apro-management attomey would not bargain in good faith, and (3) He preferred to negotiate with supervisors, whit he felt would be more cost effective in that it would eliminate the attomey fee and time/travel charges of the lazge firms. Commissioner Beaver then inquired if this had been done in the past. City Manager Jarboe indicated it had been done both ways in the past, but the method requested by Mr. Raynor could put supervisors in an adversarial position with employees. An attomey would provide the "buffer" between labor and management. Commissioner Bomo inquired as to the negotiation procedure used and City Manager Jarboe briefly explained the process. Commissioner Mitchelson stated he could see the value of having an attorney and concurred that Staff negotiations might put supervisors in an awkward position. Mayor Shaughnessy stated she could see the merit of having Staff handle th negotiations. However, she pointed out that Mike Mattimore, the city's previous labor attomey, did a good job for the city in that he negotiated thre contracts with no impasse for a fee of approximately $7,500.0. She then On(`i IISSIONERS nt O T I O N s E C O N D Y E S N O MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLI ROAD, AT 7:15 PM ON MONDAY, JANUARY 26, 1998 PRESENT: Suzanne Shaughnessy, Mayor Richazd Beaver Mike Borno John Meserve Theo Mitchelson, Commissioners .AND: James Jazboe, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order by Mayor Shaughnessy. The invocation was given by City Manager Jazboe followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Meeting held January 12,1998. Mayor Shaughnessy stated she would like to amend the minutes to reflect the following changes: Motion: Substitute the verbatim motion from the taI in lieu of the motion made by Mr. Borno, seconded by myself, at the bottom of page 7 , i.e. - "Direct Staff to work with ETM (England, Thim: and Miller) to provide an analysis and/or cost evaluation related to the hiring of a third party engineer, feasibility and cost, same thing related t~ culvert and/or baffle box concept on the east/west streets and any other things that any of us can think of and submit in writing in twenty-four hours". Seconded by Commissioner Mitchelson, unanimous vote. Motion: Correct the motion on page 8 to read "Defer to the nest scheduled meeting". Seconded by Commissioner Mitchelson, unanimous vote. The Mayor then asked for further corrections or amendments to the minutes. "there being none, the minutes were declazed approved as amended. 2. Recognition of Visitors: V V O O T T E E S S M S O E T C I O Y O N E N COMMISSIONERS N D S O BEAVER X BORNO X MESERVE X MITCHELSON X X SHAUGHNESSY X X BEAVER X aoRNO x MESERVE X MITCHELSON X X SHAUGHNESSY X X Page Five Minutes -Special Called Meeting February 3, 1998 of the bridge across the Intracoastal Waterway on Allende Boulevard. The motion was seconded by Commissioner Mitchelson, and carried unanimously. Commissioner Mitchelson expressed concerns, particularly with respect to the volume of traffic which would be involved if the gambling ship proposing to dock at Johnston Island is approved. The Mayor then opened the floor to further citizen comments: - J.P. Marchioli: suggested that interested citizens forward any input relative to the core city drainage project to Col. Rice C/O City Hall -The City Commission concurred. Don Phillips: suggested that the scope of work for Col Rice should include discussion with the St. Johns River Water Management District on any recommended changes to the ETM plan with an opinion of the potential acceptance of the SJRWMD. The Mayor indicated that this would be anticipated. Cindy Corey: thanked the City Commission for hiring an independent consultant. There being no further discussion, Comrrtissioner Borno moved to adjourn. The motion was seconded by Commissioner Meserve and the meeting was adjourned at 8:25 PM. Suzanne Shaughnessy Mayor/Presiding Officer ATTEST: Maureen King Certified Municipal Clerk .. Page Four Minutes -Special Calied Meeting February 3, 1998 Mayor Shaughnessy reported that the Department of Transportation had made a presentation in December regarding the A-1-A arterial sNdy. Mayor Vaughn has asked the DOT to make a presentation to the Neptune Beach City Council and he has invited Atlantic Beach City Commission to attend. Several dates were suggested and February 12 was selected by the City Commission as the preferred date. Mayor Shaughnessy requested that a goal setting session be scheduled and suggested approximately three meetings be held -the first meeting to be a public input meeting to determine the public's goals for the city and then a meeting for the City Commission to discuss the ideas put forth by the public. Staff could cost out some of the goals and a commission workshop could then be scheduled to finalize goals. Discussion ensued regarding the format and the number of meetings which would be required and the City Manager agreed to work on the format and present various options at the Commission meeting on February 9. Commissioner Mitchelson felt that public input could be received at a regularly scheduled Commission meeting- The City Commission concurred and the Mayor requested that 2- week's notice be given for public input. The goal setting public hearing will be included on the agenda of the Commission meeting on February 23, 1998. Commissioner Meserve reported he had met with Roger Sharp of the JTA in connection with the beautification/landscaping projects and he had learned that work on the eastern end of the Wonderwood connector could go to contract within a yeaz. Also construction of the proposed Mayport Road/Atlantic Boulevard interchange was moving ahead faster than anticipated and he suggested the City Commission monitor and stay involved in these projects so they would have some input in the type of beautification to be included. He said he would stay involved through the Mayport Waterfronts Partnership. The City Commission also requested that Roger Sharp of the JTA be requested to make a presentation at a Commission meeting as soon as possible. The Ciry Manager reported that city staff had attended a meeting regarding the construction of the new bridge over the Intracoastal Waterway and had some concerns about the design, particulazly for the traffic entering Johnston Island. He indicated this would require aright- hand tum from Atlantic Boulevard in a 45-mile per hour speed zone which he felt created a safety hazard. He suggested the Mayor write a letter to the DOT expressing these concerns. Commissioner Borno moved to authorvx the Mayor to submit a letter to the Department of Transportation expressing concerns in relationship of the construction Page Three Minutes -Special Called Meeting February 3, 1998 Mayor Shaughnessy then pointed out that Mike Schmidt had recommended that a sensitivity analysis be done in response to the phrase that the ETM design is for a "two-yeaz storm with normal tides." She felt that it was understood that this was included in the motion just adopted. Mayor Shaughnessy reported that Mike Schmidt had volunteered his services, free of charge, to assist in the review process. She appoirrted Commissioner Bomo to work as a Commission liaison throughout the review process. Commissioner Borno agreed. The Mayor confirmed that staff would work with the consultant and make the required materials, etc. available to the consultant upon request. 'the Mayor requested that engineer iiuglt Mathews consult with the principal pa.Krers of ETM with regard to authorizing his participation in the review process on a commensurate fee schedule with Mike Schmidt's. She pointed out that both engineers were Atlantic Beach residents and since Mr. Schmidt was willing to volunteer his services at no cost to the city and she was irrterested to know if ETM would make a similar offer, and sought the will of the City Commission in this regard. Mayor Shaughnessy moved to ask Hugh Mathews if he would consult with his senior partners about authoring his participation in the review process on a commensurate fee schedule with Mr. Michael Schmidt's The City Manager reported that Mr. Mathews had indicated he would be willing to work with Col. Rice as needed during this review. Commissioner Meserve felt that ETM had been hired by the City and should be paid for any services rendered. The motion died for lack of a second. Commissioner Borno felt that ETM would be willing to consult with Col. Rice on a voluntary basis. Stephen Kuti indicated that ETM had billed the city $9,000 for dealing with the public and an additional $10,000 had been approved by the City Commission for consultant services. He felt ETM had not provided these services and this was the minimum that ETM should do since they had been paid twice for not doing fhe job. Page Two Minutes -Special Called Meeting February 3, 1998 2. Any other business Mayor Shaughnessy pointed out that the City Commission had not formally approved a scope of work but she felt that Col. Rice had all the knowledge, training, and experience to conduct a thorough review of the drainage project. The Mayor moved, in light of the knowledge and ezperience, of CoL Rice, not to restrict the scope of the work as long as it does not eatend the time period or the agreed upon fee. The motion was seconded by Commissioner Borno. The Mayor indicated that she made the motion because at an earlier Conunission workshop Engineer Michael Schmidt had brought out several points which she felt would be valuable to address. When asked if he had recommendations regazding the core city project, Mr. Schmidt had pointed out that the majority of the England, Thims & Miller (ETM) design was done in headwater systems and it would be best to look at the entire watershed; therefore, she did not want to restrict Col. Rice from looking at the entire watershed if it could be done within the price and time limit. She pointed out that Michael Schmidt had offered to undertake the computer modeling at no cost to the city. Commissioner Meserve agreed that the entire flow should be considered as part of the review; however, he feh the City Manager needed to keep the review focused en the current project. Mayor Shaughnessy pointed out that the permit for this project was issued for "small, individual projects without significant environmental impact." She indicated that the Corps now knew that this was a small project but was part of a much larger project and may not fall within the pazameters of the original permit. She wished to get as much infomration as possible and did not wish to tie the hands of staff or the engineers. Commissioner Mitchelson felt that it was not the intent of the City Commission to precisely define the scope of work but rather, if individual Commissioners had questions to which they needed answers, that they submit these questions in writing so they could be addressed. Following further discussion there was consensus that the scope of work as outlined in Col. Rice's proposal included enough generalities that the contract could be negotiated by the City Manager, up to the limit allowed by State law. Mayor Shaughnessy then moved to add as part of the contract that a coupled head and tail water analysis is requested by the City Commission. The motion was seconded by Commissioner Borno and carried unanimously. V MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH C[TY COMMISSION HELD IN COMMISSION CHAMBERS, 800 SEMINOLE ROAD, AT 7:15 PM ON TUESDAY, FEBRUARY 3, 1998 Present: Suzanne Shaughnessy, Mayor Louis M Borno, Commissioner John S. Meserve, Commissioner Theo K. Mitchelson, Commissioner Also: Alan C. Jensen, City Attorney James R. Jazboe, City Manager Maureen King, City Clerk Absent: Richazd M. Beaver, Commissioner The meeting was called to order by Mayor Shaughnessy. Selection of a third party engineer to review the proposed core city drainage improvements, and any other related action deemed necessary Commissioner Mitchelson moved to select Terry L. Rice, Inc. to review the drainage project and report to the City Commission. The motion was seconded by Commissioner Borno. The City Manager explained that Col. Rice's proposal was not final and he would continue to work to finalize the contract with Col. Rice's firm. He reported that Col. Rice was familiar with Mike Schmidt (engineer who served on the Howell Park Review Committee) and would be willing to work with him on this project. Mr. Jarboe indicated he would work with Col. Rice to reduce the proposed 90-day work period. Mayor Shaughnessy read the proposed work plan set forth in Col. Rice's proposal and invited comments from the audience. Jce Posch, 142 Magnolia Street, confirmed that there would be an opportunity for public input during the review procedure. J.P. Marchioli, also expressed an interest in being able to participate in the review process. Stephen Kuti, 1132 Linkside Drive, requested that advance notice be given for public hearings. There being no Commission discussion the Mayor called for a vote and the motion carried unanimously. . _ -~ Page Two AGENDA February 9, 1998 C. Board Appointments: (Mayor) (i) Cultural Arts Board (1) Appointment to Sll the unexpired term of Cecile Purcell (Term expires April 30, 1999) (ii) Recreation Advisory Board (1) Appointment to Sll the unexpired term of Dezmond Waters (Term expires October 1, 2000) (iii) Code Enforcement Board (1) Appointment to fill the unexpired term of F.d Martin (Term expires September 30, 1999) (iv) Pension Board of Trustees (1) Appointment to Sll the tutexpired term of Ed Martin (Term expires December 31, ]998) D. Discussion and related action in connection with publication of the City newsletter (City Clerk/City Manager) 8. City Manager Reports and/or Correspondence: A. Presentation relative to proposed goal setting session(s) 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk A. Overview of Florida's Government in the Sunshine Law (City Attorney) Adjournment If any parson decides to appeal airy decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a vefiatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Arry person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Cled: prior to the meeting. For your convenience, forms for this purpose are available ar the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilitics needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, Fcbruary• 6, 1998. 1 CITY OF ATLANTIC BEACH COMMISSION MEETING -February 9, 1998 AGENDA Call to order Invocation and pledge to the flag Approval of the minutes of the Regular Commission Meeting of January 26, and Special Called Meeting of February 3, 1998 2. Recognition of Visitors: A. Presentation of the Audit Report for FY 1996/97 Unfinished Business: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRTED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WII,L BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS 4. Consent Agenda: A. Acknowledge receipt of monthly reports: new occupational licenses, reports from Code Enforcement, Fire and Recreation Departments (Stall) B. Bid No. 9798-12 - Award contract to Florida Sports Group in the amount of $2,900.00 to resurface two existing asphalt tennis courts (City Manager) Action on Resolutions: 6. Action on Ordinances: New Business: A. Public Hearing and action on an application for aUse-by-Exception filed by Watch Caze, Inc, to operate an assisted living facility at 100 West First Street, also described as Part of Blocks 19 and 20, Section H, Atlantic Beach, Zoned CG (City Manager) B. Public Hearing and action on an appbcation for aUse-by-Exception filed by Finis and Nicole Bennett to operate a retail flower shop at 100 Seminole Road, also described as Lot 264, Saltair Section #l, Atlantic Beach, Zoned RG-2 (City Manager) Amy S. Lundin, E.I. Engineer Post, Buckley, Schuh 8 Jernigan, inc. Education Ms. Lundin recently joined PBS&J one year ago as an engineer in the B.S., Civil Engineering, Transportation Design division. College of Engineering, Auburn University, 1996 She is a graduate in the field of civil engineering with emphasis on hydraulics. Current responsibilities include supporting transportation design Registrations projects in the following areas: data wllecdon, wmputer aided design and Engineer-In-Training drafting (CADD) production (Intergraph, Geopak), miscellaneous hydraulic Alabama analyses, roadway geometries, cross-sections, drainage structures and permitting. Professional AfFliations American Society of Civil Engineers Recent project experience includes: CADD drainage work for Project 2, Section I of the SCEA (SR 417) in Seminole County. Use of MacStorm for storm sewer design of in house projects. Assistance with review roadway plans for drainage to check for compliance with FDOT standards. As an intern with a consulting goup, she performed a wide artery of civil engineering tasks including research, permitting, proposals, design, field work, and drafting. Ms. Lundin has computer proficiency in AutoCAD, Microstation, Quattro }no, and HY8 software. RT11995.W99 l ~~c Kevin G. Stewart, P.E. Page 2 PUBLICATIONS "F/ow Routing in the Econ/ockhatchee River" University of Central Florida, 1994 RTl I340.W99 1 ' .1~ Kevin G. Stewart, P.E. Project Engineer Post, Buckley, Schuh 6 Jernigan, inc. Educatlon Mr. Stewart has experience with the design of primary and secondary M.S.C.E., Water Resources drainage systems from storm sewer to stormwater managemrnt facilities. He ~8~~°& is responsible for implemrnting computer modeling and design of drainage University of Central Florida, 1994 projects and is flurnt with a number of groundwater and surface water modeling programs, including AdICPR, TR55, HEC-12, HY-8, Model B.S., Aeronautical Engineering, CAD386, MODFLOW, MODPATH, MODPUMP, MODRET, AQTESOLV, Embry-Riddle Aeronautical Visual MODFLOW, WINSMADA, MacStormsewer, HEC-I, and HEC-2. University, 1991 Most of his work involves him in the design of transportation drainage for the Florida Department of Transportation (FOOT). Registrations Professional Engineer His experience includes: Florida Professional Affiliations FOOT DbMet Five -Evaluated high water conditions over a 25 square- Florida Engineering Society mile watershed in the City of DeBary and prepared the Southwest Volusia National Society of Professional County Watershed Study which presented six alternatives to reduce flooding. Engineers • FOOT DisMct F-rve -Design of the stone sewer system and storm water management facilities for SR 417 Project 1, Section 2. • Ocklawaha River Restoration Project -Simulated various restoration conditions of the Ocklawaha River using HEC-RAS to determine optimal length of Rodman Dam removal. Evaluated overtopping conditions and flood proteMion at every crossing along Camp Branch Creek • FOOT Districts One, Three -Performed engineering rep iews of drainage design documentation and plans for numerous projects. • Florida Departmrnt of Traasportatioa (FOOT) Turnpike Distrito - Evaluated existing ditches along Florida's Turnpike in Broward Courity and prepared a wnceptual report for maintenance improvement • The City of West Palm Hach - Performed a hydraulic evaluation of the existing stone sewer system, simulated alternative solutions, and designed modifications to the system to reduce existing flooding. • The Nature Conservancy - Performed a hydrologic balarxe of the Candler II Watershed in the Disney Wilderness Preserve in Osceola County to evaluate the feasibility of restoring the wetland. • Pensacola Street Realig~ament -Lead drainage design engineer for widening 2-lane Stadium Drive to 6 lanes. Utilized automated stomtsewer program ASAD. Mr. Suwart's past experience includes: • Project managemem of tank closures and assessmrnts, initial remedial action activities, contamination assessment, remedial action planning and design, and monitoring programs. at< Thomas R. Sear, P.E. Page 5 With Nicholas Andreyev. Cranes Roost Lake Level Managcmem Project. Proceedings for the 17th Annual ASCE Water Resources Management and Flaming Conference and Symposium, Geld in Fort Worth, Texas in April, 1990. Water Ruourcu Management in a Small Central ITorrda Corrtrnuruy, Zavaru, Florida. Proceedings of the 25th Annual AWRA Conference and Symposium, held in Tampa, Florida in September, 1989. Deign and Construction ojthc Lake Manatce Dam Emergency Spillway, and Modifications to the 1?aisting Cated Spillway and Dam, Manatee Coumry, FTorrda. Proceedings of the Sccoad International Symposium on the Design of Hydraulic Structure, Colorado State University, held at Fort Collins, Colorado in June, 1989. Water Resource Planning and Pruervation im a Growing Watcr Rich Community. dUamonte Springs. Florida. Presented at the 24th Annual AWRA Conference snd Symposium, held in Milwaukee, Wisconsin in November, 1988. RE(2475.W99 1 ' ~1< Thomas R. Sear, P.E. Page 4 East Basin, Dade County, Florida. Proceedings of the 1995 ASCE South Florida Sxtion Annual Mating, held September, 1995 in Miami, Florida. Creating a Watershed BMP Marter Plan. Presentation at the 'Bat Management Practices (BMP) Worltshop'. Held u the 1995 Annual Confercttce of the Florida Association of Stormwater Utilities (FASU), at Ponte Vedn Beach, Florida, August, 1995. With Herbert Raybourn. Wet Detention Facility Pollutant Removal Modeling. Procadings of the 1994 ASCE Florida Station Annual Meeting, held August, 1994 in Haines Ciry, Florida. With Herbert Raybourn. Wet Detention Facility Pollutant Removal and Modeling. Proceedings for the 21st Annual ASCE Water Resources Management and Planning Conference anti Symposium, hcld in Denver, Colorado in May, 1994. Evaluation ojBut Management Practices (BMPs). Prcuntation at the 'Seminar on Practical Applications of the Storm Water Management Model (SWMM)', sponsored by the East Central Branch, Florida Section of ASCE. Held in Orlando, Florida in April, 1994. With Herbert Rayboum. Wet Detention Facility Pollutant Removal Modeling. Proceedings for the 3rd Biemial Smrmwater Research Conference, sponsored by the Southwest Florida Water Management District, held in Tampa, Florida in October, 1993. Program Funding Alternative. Presentation at the ASCE Seminar on 'How m Implement Municipal Storm Water NPDES and Bat Managemcnt Practices', Geld in Orlando, Florida in August, 1993. Witt: Ronald Wycoff. Selee7ion ojOptimal But Management Practices (BbIPs). Proceedings for the 20th Annual ASCE Water Resources Management and Planning Conference a~ Symposium, held in Seattle, Washington is May, 1993. With Brrnda van Ravenswuy. E~citnt Sizing ojWet Detention Systems. Proceedings of the 1992 ASCE Florida Section Annual Mating, held August, 1992 in Cocoa Beach, Florida. With Brenda van Ravenswaay. Effrciera Siting ojStormwater Treatment Ponds. Procadings of the Water Resources aaaiona ar ASCE Water Forum '92, held in Baltimore, Maryland in August, 1992. A New Paradigm jor Duigting Stormwattr Retrofit Facilitiu. A fcahtred article in the July 1992 issue of the Florida Water Resources Journal. With Brenda van Ravenswuy. Efficient Siang of Wet Detention Systems. Proceed'mgs of the 'Seminar on Stormwater Quality'. sponsored by the East Cenval Branch, Florida Soctiou of ASCE. Held in Orlando, Florida in May, 1992. With lim Bays. Environmenrd Assessment of Lake Maggiore, St. Petersburg, F7arida. proceedings for the 18th Annual ASCE Water Resources Management and planning Conferetta affi Symposium, held in New Orleans, Louisiana in May, 1991. 1 T st ` Thomas R. Sear, P.E. Page 3 Technologies.' Held at the 1996 Annual Conference of the Florida Association of Stotmwater Utilities (FASU), in Orlando, June, 1996. Development of Cost-Edettive Stormwata Treatment Alternatives. Proceedings from 'WATERSHED '96, A National Conference on Watershed Management.' Held in Baltimore, Maryland, June, 1996. Creating a Watershed BMP Master Plan. Presentation at the 'Best Management Pactices (BMP) Workshop.' Held at the 1996 Annual C~nferencc of the Florida Association of Stormwater Utilities (FASU), in Orlando, June, 1996. Water Quality BMPs. Presentation at the Quarterly Mating of the Florida Stormwater Programs Association (FSPA). Held in Manatee County, May, 1996. Design and Construction of the Lake Manatee Dam Emergenry Spillway, and Modifications to the F.zrrnng Cared Spillway and Dam, Manatee County, Florida. Presentation at the Quarterly Mating of the Florida Stormwater Programs Association (FSPA). Held in Manatee County, May, 1996. Stormwater Pollutant Land Analysis -lake Hollingsworth Watershed. Presentation at seminar entitled 'Environmental Managemem 96, Status std Trends,' sponsored by the Water Ruources/EnviroamenW Management Subcommittee, ASCE Wes[ Coast Branch, Florida Section, held in March, 1996. Developmem of Cost-Effective Stormwarer Treatment AUernativu. Proceedings of the 12th Annual Environmental Perme;ing Short Course, sponsored by the Florida Chamber of Commerce. H::Id in Orla~o, January, 1996. Development ojCost-Effective Stormwater Treatment AUanativu. Presentation at a luncheon meeting of the ASCE Water Resources Technical Group. East Central Brash, Florida Section. Held in Orlando. January. 1996. With Jams S. Bays and Gene Medley. Stormwater Pollutant Load Mafysis, Lake Hollingsworth Watershed, City of Lakeland. Proceedings for the 4th Biennial Stormwater Research Conference, sponsored by the Southweu Florida Water Managetnem Distritt. Held in Clearwater, October 1995. C: ith James S. Bays and Gene Medley. AppGcarion of Stormwater Treatment Production and Cost Funuions, lake HoUingrwonh Watershed, City of Lakeland. Proceedings for the 4th Bieonisi Smrmwater Research Confercnce, sponsored by the Southwest Florida Water Management Distrito. Held is Clearwater, October 1995. With Alex Vazquez, P.E., Dorian K. Valdes, and Antonio Cotarclo, E.I. Establishing Watershed Water QuaUry Level ojServirx Criteria for Dads County, tTorufa. Proceedings of the Water Favironmental Federation 68th Annual Conference & Exposition. Held in Miami Beach, October, L995. With Tracy L. Ward, P.E., Alcx Vazquez, P.E., Antonio Cotarelo, E.I., anti Victor Martin. Developmem oJFlood Flows and Sragu for the C-9 Thomas R. Sear, P.E. Page 2 He directed a hydrologic investigation for Patrick Air Force Bax (AFB), located in Brcvard County, that included a detailed hydrologic inventory, developmem of a water budget, and hydrologic and hydraulic modeling for existing conditions. He also managed the creation of Storm Water Pollution Prevention Places for Patrick AFB and Cape Canaveral Air Station. Mr. Sear provided technical review and quality control for the atormwater design and permitting requirements of the Tampa Interaadonal Airport Airside A project, which included the design and construction of Taxiway K, and for the Lee County Southwest Regional Airport project, which included the 3,ti00 feet extension of the existing runway. Other projects involving the preparation of preliminary desigrt reports on water resources plamirtg and stormwater management for which he xrved as project manager include: Cra>ks Roost Regional Stormwater and Lake Level Management Study, Altamonte Springs, Florida; Smrmwater Maaagemem Study, Tavares, Florida; Devall Crak Drainage Study, Putnam County, Florida; Fast Street Localized Drainage Study, Zephyrhills, Florida; Fire Station Pond Drainage Smdy, Altamonte Springs, Florida; lake Orieata Stormwater Pollution Abatement Study, Altamonte Springs, Florida. He also xrved as design engineer for the stormwater design for thb Lrdigo Residential Developments in Daytona Beach, Florida; preliminary design of the Lake Manatee Dam Emergency Spillway in Manatee County, Florida; and site developmem and smrmwater management plan for an office building in Maitland, Florida. Mr. Sear was project manager for the preparation of the final design and constmcr;oa documents and provided construction admin;arrnr;ve xrvices for the ;.aNe Wekiva River Slope Protection Projects a~ for the Merrill Park R .creation and Softball Complex, a 51.3-million, multiple-ux, recreational facility for Altamonte Springs, Florida. He was the project engineer oa the construction of the Lake Manatee Dam emergency spillway and modifications to the existing dam and taimer gates in Manatee County, a SS million project that created as 850-foot-wide, mile-long earthen chute-type spillway. During previous employmem with the Southeastern Wisconsin Regional Planning Commission, he worked on the Areawide Water Quality Managemem Plamiog (208) Program, a comprehensive study of poim and diffux sources of po0ution in the surface waters of southeutern Wisconsin, His primary respoasbilities included the operation of a contiaaous 6ydrologit:lhydraulic/water quality simtilation model. After promotion to waver resources modeling section coordinator, he directed the water quality modeling activities for about one-third of the aoutheaatern Wisconsin region. He also conducted numerous bridge and open channel backwater studies and prepared flood flows and stages for the 200-square-mile Root River Watershed. PRFSENTATIONS/PUBLICATIONS Practical Applications ojProdaction 77teory in Stormwater and Water Resources Management. Prcxatation at a session oa 'Emerging 1 ~~ - Thomas R. Sear, P.E. Wafer Resources Manager Post, Buckley, Schuh & Jernigan, Inc. Education Mr. Sear is PBS8c1's CentraVNorth Florida Water Resources Manager and M.S. Civil & Environmental directs technical work specializing in preliminary and fetal design for water Engineering resources, stormwater management, land develop~m, transportation, and University of Wisconsin-Madison, ecological sciences projects. He has more than 21 years of experience as 1976 design engineer, Project ettgiiKer, and project manager. Mt. Sear has directed flood control and water quality modeling efforts for numerous B.S. Civil & FnviroameaW major and minor watersheds. Engineering University of Wisconsin-Madison, He directed the hydrologic and hydraulic modeling efforts completed for 1974 the Dade County, Florida Stormwater Managemem Master Plan that included the evaluation of 10 different hydrologic/hydrsulic models; the Registrations establishment of standard modeling criteria for the selected model Professional Engineer (SWMM); the creation of regression peak discharges that were used to Florida successfully calbrste the hydrologic/hydraulic basin models; and the Wisconsin generation of flood flows and stages for the C-8 and C-9 East Basins, which have a combined drainage area of about 76 square miles. Professional Affiliations For the City of Lakeland, Florida, Mr. Sear managed the lako American Society of Civil Hollingsworth Watershed Management Plan Project and the lake Parker Engineers (Branch Treasurer) American Public Works Southwest Basin Feasibility Smdy, which used production theory to analyze Association the long-term pollutam removal characteristics of various stormwater American Water Resource treatment technologies and the developmem cost-effective stormwater Association treatment alternatives. Florida Engineering Sacicty He was project manager of the Orange County Smrmwater Utility Project, National Society of Professional which addressed the development of a new source of funding for Engineers stormwater facility maintenance, deigtt, and construction.. Phan 1 of this Water Environment Federation project n.gtrirM a detailed review of the existing Orange County stormwater manage~m program, and the completion of a utility feasibility report. Phase 2 created the utility ordinance and evaluated implementation alterttatives using data collected from a pilot study area. Utility implementation was addressed tinder Phase 3. Mr. Scar managed the City of Leesburg Stormwater Management Utility Project. The project entailed cresting a draft utility ordinance, preparittg specifications for a database managemem rystem, aM compiling billing data records. Other taaka included the creation of electronic topographic base maps of the urban services area a~ the ranking of drainage basins for furore detailed analysis. He 6u directed the hydrologic imetigation of the Cake Maggiore Environmental Aaseaatoem Study for the Ciry of St. Petertbarg, Florida. This amdy resulted in the development of water and mrtrieat budgets for the lake and the creation of stormwater treatmem alternatives the included dry retention and alum treatment of amnnwater. He also completed a ailing study for the watershed that prioritized potential stormwattt tteanment facility situ. In support of the City of Jacksonville Part 2 stormwater National Potlutam Discharge Elimination System (NPDES) permit application, Mr. Sear assisted in the development of regional performanrr_ curves for various stormwaur beat management practices (BMPs). ! it~~ Res'~es We look forward to your selection of our fum for this important project. Please give me a call if you have any questions. Respectfully submitted Post, B ey, Schuh & Jernigan, Inc. amen H. Miller, Jr., P.E. Vice President Attachments: Project Team Resumes 800EC37 Santa Rosa County Comprehensive Drainage Study Milton, Florida Contact: Robert Am, Santa Rosa County, 850/994-0117 Merritt Ridge Stormwater Master Plan Brevmd County, Florida Contact: Gordon England, Brevazd County, 407/633-2014 Crane Creek Stonnwater Master Plan Brevard County, Florida Contact: Gordon England, Brevard County, 407/633-2014 Project Schedule PBS&J has committed the necessary `window" in Mr. Tom Seaz's schedule to incorporate this important project for the City of Atlantic Beach. The other team members will also be available to assist Mr. Sear with this project. We aze ready to proceed with the work on this project, in accordance with the time schedule outlined in the RFP: Notice to Proceed: On or before January 27, 1998 Draft Report Submittal: February t6, 1998 Final Report and Oral Presentation: February 23, 1998 Project Fees / Comoeasation In accordance with CCNA Company policy, PBS&J is prohibited from quoting specific project fees in response to a Request for Proposals. We have provided for your review the following typical hourly rates for various personnel classifications anticipated for this project: Personnel Classification Project Manager Sr. Engineer I Engineer I CAD Technician Clerical Twical Hourly Rate $125 $70 $55 $50 $35 PBS&J will work closely with the City of Atlantic Beach to establish a Scope of Work, addressing the elements of this RFP, which meets the project budget requirements. The Agreement for Professional Services can be structured as a lump sum or time-chazge with upset limit, based on a defined and detailed scope of work. Based on our qualifications, commitment and impartiality of the project team, and reputation for performance as demonstrated v.. proje:.'s fcr local agencies and governments throughout the state, PBS&J is ideally suited for this assignment. JEA, 13 years with the City of Orlando, 11 years with Orange County, and 6 years with the City of Neptune Beach. Project Team The PBS&J project team offers the City of Atlantic Beach highly qualified professionals in the areas required by the scope of work. As previously mentioned, this project team is composed of professionals from PBS&J's Orlando office to assure an impartial review and analysis for the City. Mr. Thomas R Sear, P.E., manager of PBS&J's Central Florida Water Resources Program, will serve as project manager/engineer for this assignment. Mr. Sear has extensive experience in the preliminary and final design of water resource, stormwater management, land development, transportation, and ecological sciences projects. He has directed numerous flood control, water resource planning and modeling projects throughout the state. Mr. Sear will be assisted by Kevin G. Stewart, E.I and Amy S. Ludin in the review of the existing data and drainage design. My role will be limited to liaison between the project team and City of Atlantic Beach. There will be no input to the project team, from myself or other Jacksonville office personnel, regarding recent project publicity, other professional opinions, etc. Resumes ofthe project team members are attached to this proposal letter. Qualifications Over the past 37 years PBS&J's Environmental Services Water Resources group has evolved from providing simple stormwater designs for new developments to a multidiscipline program encompassing all areas of water resources. Many of today's typical planning, design, and permitting projects involve complex computer modeling of several scenarios to arrive at the most cost-effective solution to meet current needs, as well as, being able to interface with future development. PBS&J professionals are adept at providing reasonable and cost-effective solutions to today's water resources planning, design, and permitting needs. Several of our professional accomplishments and references in the area of water resources (stormwater) are listed below: City ojMaitland Stornrwater/Lake Management Plan Maitland, Florida Contact: Anthony I.eflin, City of Maitland, 407/539-6200 Stormwater Management Master Plan Miami Springs, Florida Contact: Frank Sper.:.:., City of 1+4iami Springs, 305/885-4581 POST. ~ BUCKLEY, SCHUH 8, JERNIGAN, INC. January 20, 1998 RECEIVED Mr. Robert S. Kosoy, P.E. JAN 2 U 1998 Director of Public Works City of Atlantic Beach P}.IBL:IC 1KORKS 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Reference: Proposal for Indepeudent Professional Engineering Consultant Core City Stormwater Improvements -City Project No. SU9601 Dear Mr. Kosoy: ENGINEERING i'LANNING In response to your Request for Proposal, dated January 13, 1998, Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) is pleased to submit our proposal for your consideration. PBS&J is sensitive to the nature of this project and wishes to provide the City with an completely independent review of their stormwater improvement progam within the core City, as described in the RFP. With this in mind we propose a project team consisting of professionals located in PBS&J's Orlando office. This approach will assure the City of a professional team free from the exposure to recent publicity and contact with the professionals who prepared the referenced design. Background of PBS&J PBS&J has served the engineering needs of Florida communities since the firm was founded in Miami, Florida in 1960. We currently rank 45a' on Engineering News-Record's annual list of the largest engineering consulting firms in the nation. PBS&J continues to be the largest engineering consulting firm based in the state. We have a staff of more than 2,000 professional employees in 60 offices throughout the U.S. and abroad. Twenty-two of these offices are located in Florida. Our corporate structure allows us to draw upon the technical resources of our entire firm, as needed, to successfully accomplish any assignment. This means we can provide world- class technology and services to all of our clients. All PBS&J offices are linked through a network to provide almost instantaneous communication and data transfer between various offices and project team members. This allows us assemble the best project team to perform the assignment, regazdless of the location. PBS&J believes that repeat business provides an accurate gauge of client satisfaction. We are, therefore, extremely proud of our record of long-standing services to many local agencies and governments including over 20 years with the Florida Department of Transportation, 18 years with Brevazd County, I S years with Seminole County, 9 years with the City of Jacksonville and 7785 BaYmeadows way. Suite 104. Jackwnville. Fbrida 32256 • Telephone: 904/367-8683 • Faz: 904/733-6621 Attachment B Compensation Compensation for the Scope of Services outlined in Attachment A shall be billed at the following hourly rates, plus reimbursable costs. and shall not exceed Fourteen Thousand Fight Hundred and Filly Dollars (S 14,830.00) without prior written approval of the Ciry of Atlantic Heach: Peraome! Classification Hauriv hate project Manger 5123 Sr. Engineer I S70 EngineerI f33 CAD Techniaan S50 Clerical S33 3. Task 3 Peer Review Presentation: PBSJ will present the results of the peer review investiption, which will include the following subtasks. a Meet with Ciry staff on Febmazy 9,1998, in order to dis~vss the results of the pas review imKStigatioa Handouts at this mating will be limited to a computer output(s). graphical summaries of the irrvestigatio4 and information related to potential ahernadvrs not coasidered in the eTasting master play b. Prepare a draft letter report (approximately ten pagtx) that summarizes the peer review iavatigadoa This draft report will be provided to the City by February 16, 1998. i:rty will re^.un commems via floc by 2/18/98. c. Present the findings of the lmal letter report to the City Commission on Febrtuvy 23, 1998. This presentation will include appropriate handaru, and color overhead gnphia. ~~ 2 January 22, 1998 ,. . AKachment A Swpe of Services 1. Task 1 Backeound Investieation: PBSJ will prepare a background investigation that will wnsist of the following subtaaks: a. Hold a kickoff meeting with City staff on January 26, 1998, which will accomplish the following: i. Introduce PBSJ and City staff members. ii. City staff will provide to PBSJ the background information required to perform the review of the e~sting stormwater master plan that has been prepared by others. This information will include a espy of relevant background documents (e.g., related planning reports, stormwater infiastructurc data); final master pL3n doatments (e.g., report(s). drawings); and paper a~ electronic espies of computer input /output files prepared during the preparation of the master plan report ff this information is not provided by January 26, 1998, the other milestone dates referenced herein will need to be modified iii. Allow City and PBSJ staff members to discuss the history of the stormwater master plan development, and wncerns /issues related to the final plan recommetsdations. iv. Discuss the format of the final deliverables and City Commission presentation. v. Meeting minutes will be prepared by City staff. b. Conduct a field visit of the study area, as desrnbed below. i. The field visit will be wnducted by PBSJ staff on the same day as the kickoff meeting. and will be attended by appropriate City staff members. ii. During the field visit, PBSJ will take photographs and / or slides for later ttse and reference. ¢i. Concerns and issues raised by City staff will be reinforced by further on-site discussions with PBSJ staff. 2. Task 2 Peer Review of Sto[mwarer 100% Desist Plans (resultine from the Master Plan): PBSJ will perform a peer review of the 100% dcstgn plans (wmplcted by others), winch will include the following subtaskss a. Renew background reports provided by the City to determine coordination of the 100% design plans with the Stormwater Matter Plan. b. Etaluate whether appropriate Rormwater infmsuucture data was incotpotat ~iNa%t~ a)~~~~ar~%/ program toed to evalttate alternatves. Gvduat[on of Pie "r'~ can5:tlr/'wt<<'r1. c. Perform a peer review of the altemativa seltxted for evaluation Potctttial alternatives not wnsidered by the previous wnsultam wiB be identified d Perform a peer review of the wnstruction cost estimates presented in the master plan This effort will include a preliminary opinion of the wttstruction cost for arty altematives identified by PBSJ. e. Perform a peer review of the fatal rewmmendations. atbchscp 1 Janttan• 22. 1998 ~ . 6. COMPENSATION: Direct personnel expense shall be Oefinea as: the Lost of salaries antl fringe benelit tests related to vacation, hchday. ono sack leave pay. con[nbuVOns for Social Security. Workers' Compensation Insuracce. reVrement benelRS. and medical and insurance benefits: unempipymer.t antl payr011 taxes. ant other allowed Denefils 01 N05e employees directly engaged in the pedormance 01 the requested service. Reimbursable costs include: fees of Professional Associates (whose expertise is requiretl to complete the project) antl out-of-pocket expenses, Ne cos[ of wh~Ch shad be charged at actual costs plus an administrative charge of 18Y. and shall be itemized antl inUUtle0 in the invoice. Typical out-of-pocketexpenses shall include, butnol be limited ta. Vavel expenses (lodging. meals, etc.), job-related mileage at the prevailing company rate.long Distance telephone calls. courier, printing and reproduction costs, and survey supplies and materials. In Vie event ine requested service involves [he use of electronic measuring equipment. computers. Flatters. and other special equipment such as Doats. swamp buggies, etc.. an additional0irect charge shall be made for the use of this egwpmen: It is understood and agreed that PBSSJ services under Nis agreement are limited to engineering consWting services to the client and do not include participaticn it or control over Ne operation of any aspect of the project Compensation on this project does not include any amount for participating m Or conlroiling any such operauen. 6. INVOICE PROCEDURES AND PAYMENT: PBSSJ Shall submit invoices[o the Client for work acwmplished during each calendar month. For services provitletl On a Lump Sum basis. the amount of each monthly invoice Shall be tleiermined onthe -percentage Of completion method-whereby PBSSJ will estimate the percentage of the total work (provided on a Lump Sum basis) accomplished tluring the invoicing period. Monthly invoices shall include. separately listed. any charges lOr services for which time charges and'or unit costs Shall appty. Such invoices shat! also include. Separately listed. any charges for Professional Associates and reimbursable costs. Such invoices shall be submitted by PBSSJ as soon as possible after the end of the month in which the work was accomplished antl shall be due and payable by the client upon receipt. The Client, as owner or aianorizetl agent for the owner. hereby agrees Nat payment as provided herein will be made for said work within 30 days from the date the inv0:ce for Same i5 mailed Io the client at the address set out herein or i5 oherwise delivered, antl. in default of such payment. hereby agrees t0 pay all toss of collet:wn. inclutl:cy reasonable attorney's tees, regardless Of whether legal action is initiated. The Client hereby acknowledges that unpaitl invoices shall accrue interest at 18`.b per annum aher They have been outstanding for Over 30 days. PBSSJ reserves Ne light to suspentl all services on NC Client 5 project without police if an irv0ice remains unpa'0 45 days aher date of invoice. This Suspension Shall remain in effect until all unpaid invoices are paid in lull. It is understood antl agreed that P858J's services untler this Agreement tlo not include pamcipation, whatsoever. in any litigation. Should such serves be requiretl. a supplemental agreement may be negotiated between the Client antl PBSSJ describing the ser+iCes desired and providirq a basis far ~empensaao^. tc P853J. 7. COST ESTIMATES: Client hereby acknowledges that PBSSJ cannot warrant that any cos: estimates provideo by PBSSJ win not vary from a^_:ual msis incurreo by tha Client. 8. LIMIT OF LIABILITY: The Ginn of liability of PBSSJ to ine Client for any cause or combiva6on of causes shalt be. In total amount. !imi;EC W the fees paid uncerb:; Agreement. 9. CONSTRUCTION SERVICES: Ii. under this Agreement. professional services are povideC ocnrg the mrssucu0n phase of ine crcac;. P353J soda no; De responsible for or have control over means. methc05. Techniques. Sequences. or procedures. or for sa'ely precau!:ons an0 prOg:amS:n connec:~en'.•rrtn ;h2 Y/c'~: ncr shall PBSSJ be responsible for the Contractor s lailure to carry out the Work in accortlance with :he Convact Gccumens or !cr COn;rdC'..^.rs :a:!ure to nrpry •.vi;h applicable laws. ordinances. rules Or regulations. 10. INSURANCE: PBSSJ shah at an times carry worker s nmpersanon insurance. pco`c uabairy and property darage insurance. antl auroTCave pcb~~c !iao:Im+~ ono property tlamage insurance. 11. ASSIGNMENT: Neither the Client ncr P058J will as9gn Or IranSrer its interest in this Agreement vnh0ut ine written corsent o" :'e ocher. 12. SUSPENSION,TERMINATION, CANCELLATION OR ABANDONMENT:In[heevent N.ep:o;ect tlascricep.n Attac.^.ment A. crtn=_se^r.cas o:P3S3J Ca'.!ec for untler this Agreement is'are suSpenCetl. cancelled. terminated or abandoned by the Client P6SdJ snarl be gr+en raven Q) days prier :vnt:an ne::w o: s.c` acac~ antl shall be COmpenSated for the prole55i0nal Services provided up to the dale o' suspension. =rriina!i0n. WnCeiiatipn or abdndpnmen; tit 2CCpr0an Ce 'riti~ :n2 provrswn5 of this Agreement fer atl'++O:k pertOrmed up to the date of suspension, term:na;:on. canceda;ion or a0anppnmeni. inCluCing :eirnpcazp:e 2sp2iti25 13. ENTIRETY OF AGREEMENT: This writing emboC:es Ne en;ire agreement and untlers:antling tonveen the parres hereto. antl there are no c•er ag:eeme^s and untlerstantlings. oral or written, with reference 10 the Subject mdtter hereof that are not merged herein and superSaCetl hereby. No aae'a[:on. cna.^.g2 or mpC:'ica;:o:1 OC the terms of this Agreement snarl be valid unless mace in writing. signed by bolo parties hereto. 14. DOCUMENTS: Any reuse by the client or others of tlacumen[s and plans that resuh from PBSSJ-s sarvicas ucder;`.IS agreement 5ha"be at Q:cNTS Or otners'sC!e risk without liability to PBSSJ. 16. WAIVER: Any la:lure by POSLBuckley. Schuh BJernigan.lncto require strict compliance vnth any omvision ol;his contract Shad pct be consved asawaiveresxe prOVivon, and Post. Buckley. Schuh & Jernigan. Inc. may sub5equenVy require strict compliance a! any time. no>vi;hstanoing any prior Io;:ure io do So. 16. MEDIATION: II a tli5pute arises out of or relates Io Nis contract. or the DreaCh thereof. and it sa~C dispute cancOt be settled Through direct tli5cu55:On be!:+een the partes. Then the parties agree IO VrSI endeavor IO sedle the tli5pute in an amicable manner by meo:a::On before having reCOUrse 10 drbitrdti0n Cr a IUdiC el fprOm. i to parties mutually agree that a Similar dispute resolution clause will be contained in all other oonVdCS executetl by Pieni Concerning or related :o this concoct and ail subcontracts executed by P858J. 17. HAZARDOUS WASTES, MATERIALS OR SUBSTANCES: Unless otherwise specilically pr0'+ided ir. this agreement.PB58J Shall hoe De respen=_:bie foro: gave control over Ne discovery. presence. handling. removal. transport or disposal of hazarOCUS waste. malenals or substance in dry form on the protect site. 18. GOVERNING LAW: This agreement span be gOVernetl by antl corstrued according to the laws c' the State where the situs o1 cna :vork is !..cared. 19. LIMITED COPYRIGNT LICENSE: PBSSJ grants C;ient a paid-up, non-transferaGe, nomexc!uvve license :e make or nave made copes of zny ccpyngmabie malenals delivered under this Agreement and specilicany marketl by PBSSJ as Repro0ucuon Autho:rzed. 20. INTELLECTUAL PROPERTY: V/iN the Sole exwplion of spenfically marked reprotluc:ble malenals subject tC c.".e Limited Copyright Licerse herein. as w0; IdiviCa right. title and interest in and to any and an Intenedual Property conceived. invemetl. authoretl or otherwise mace by or On this Agreemen! shad remair, ine sore acC exG!u5ive property 01 PBSSJ. its successors and assigns unless licensed or assigned by PBSSJ pursuant to a separate wnhen m5:iument. The term -In;ellectoal Property-shall be wnslrued broadly to mUude al: forms o: intellectual propedy inUutling without limitation a%I: mver.6on5. diSCOVenes desigcs. plans. unprovemenC. (rademark5. Service marYS and CopYrighis in tlrawmgs. Computer programs. arChiteCtural works and in all other pmm~al works o! ac:borsh:p. ADDENDA (if required): ATTACHMENT A -Scope of Services ATTACHMENT B -Compensation cs ;-a :: rim et POST, BUCKLEY, SCHUH & JERNIGAN, INC. Rev. 993 ENGINEERING • PLANNING • ARCHITECTURE Public Client Professional Service Agreement THIS AGREEMENT, made and entered Into ,19 , by and between Post, Buckley, Schuh 6 Jernigan, Inc. (PBS3J) and the Client identffied herein, provides for the Professional Services described under Item 2 of this Agreement. CLIENT: City of Atlantic Beach 800 Seminole Road Atlantic Beach FL 32233 PROJECT NUMBER: 37070.05 SHORT TITLE: Independent Stormwater Consulting 1. DESCRIPTION OF PROJECT SITE: PHONE NO.: (904) 247-5834 CONTACTPERSON: Robert S. Kosoy, P.F Corporate Limits - City of Atlantic Beach 2. DESCRIPTION OF PROFESSIONAL SERVICES TO BE PROVIDED BY PBS&J (If additional pages are necessary, they are identified as Attachment A): See Attachment A 3. THE COMPENSATION TO BE PAID PBS&J for providing the requested services shall be (If additional pages are neces- sary,they are identified as Attachment B): ^ Direct personnel expense plus a surcharge of _%, plus reimbursable costs.' ^ A Lump-Sum charge of 5 ,plus out-Of-pocket expenses. ^ Unit CostlTime Charges Identified in Attachment B, plus reimbursable costs.' ' See explanation on reverse side Other -See Attachment B 4. IF PBSSJ's SERVICES UNDER THIS AGREEMENT ARE DELAYED for reasons beyond PBSBJ's control, the time of per• formance shall be adjusted appropriately. Except where the services provided are under a continuous service contract for more than one year, if the services under this Agreement are delayed for a period of more than one (1) year from the beginning date (as above provided), the fees shall be subject to renegotiation; any change in such fees shall apply only to the unfinished services as o1 the effective date of such change. IN WITNESS WHEREOF, this Agreement is accepted on the date written above, subject to the terms and conditions above stated and the provisions set forth on the reverse side. (SIGN WRM BALL POINT PEN) CLIENT: POST, TYPED NAME: TYPED t~A~AE: James x. DATE: ~ DATE: 1/22/98 Distribution: wllrcE - PBSaJ; rEL~ow - Clknt; PINK - PTOjeCt Manager •~ LETTER OF TRANSMITTAL TO: Mr. Robert S. Kosoy, P.E. 22-Jan-98 Dir. of Public Works -City of Atlantic Beach Job No.: 37070.XX 1200 Sandpiper Lane Atlantic Beach, Florida 32266 SUBJECT: Independent Stormwater Collsultatiop -Professional Services Agreement WE ARE SENDING YOU ^ Attached ^ Under separate cover ^ via courier the followings items: ^ Shop Drawings ^ Plans ^ Reproduable Drawings ^ Record Drawings ^ Peanit ^ Copy of Letter ^ Captrad ^ Addendum ^ Change Orders COPIES DATE NO. DESCRIPTION 3 Professional Services meat 3 Attadunept "A" - S of Work 3 Attadunerd "B" - C elsation THESE ARE TRANSMITTED As Checked Below: ^ For approval ^ Reviewed - No exceptions taken ^ For your use ^ Reviewed - Exceptiops as noted ^ As Requested ^ Returned - Nd reviewed ^ For review and comment ^ For your information REMARKS SIGNED DISTRIBUTION Post, Buckley, Sd~uh 8 Jernigan, inc. 77{6 Baynwdows Road Suae /6- JxksonMk, Florida 12266 Telephone (f W) 2671p3 Fa: lf04) 733621 E#ta6 prtr6er@DbaJ.wm ^ Resubmit _ copies for approval ^ Approval & Execution ch rvth Upd.~a httpl/w~w~v.hq.u+ra.umY.miViceP V Wh/~~'l0.htm The Everglades Coalition is a confederation of more than 40 national and Florida conservation organizations. The Coalition's major purpose is to work together to assure that all federal, state and local agencies act responsibly to preserve the Everglades ecosystem. f Back to Contents ext t 123Aa a?~ !:M Bch 199' Enguwer Update r httpl/www.hq_usucartny.m iVupa~pubshnarh W ryl O.htm Previous Storv ~-,, ,~~~,t^' ~ ~ !. Back to Contents ~' ~ ~ ~'`'~ Environmentalist honor Jacksonville By Christina Plunkett Jacksonville District Words like "concern," "cooperation," and "consensus-builder" are being used more and more to describe the Corps of Engineers. With a steady evolution toward embracing environmental needs, even past critics now see the Corps as part of the solution rather than the problem. This transformation in the perception of the Corps and its projects became evident when the Everglades Coalition honored Col. Terry L. Rice, Jacksonville District Engineer, with their ]amen Webb Public Service Awazd. Rice received the award on the last day of the 12th annual Everglades Conference at Deerfield Beach, Fla. "The fact that the walition would single out the Corps, when there are many organizations and activists to choose from, is a great honor and much deserved," said Ronald Tipton, Coalition Co-chair and South Florida/Everglades Director for the World Wildlife Fund. "Recognizing the Corps in this way signifies that the Corps is central to a continued, strong leadership for restoring the Everglades. This signals that the Corps' direction for the next century will be faz different than it has been in the past, or has been perceived to be." Nathaniel Reed, Governing Board Member, South Florida Water Management District, presented the award to Rice. Reed called the Corps an "impressive aew" that rallies around Rice's dedication to restoring and protecting the Everglades. Reed also said that Rice has challenged all levels of government "to think before we act." "The district's embracing ofthe ecosystem and environment is now paying significant dividends," Rice said, emphasizing that this award is for all district employees' hard work. This year, the Corps wilt embrace an even bigger role in Everglades restoration with the recent Congressional authorization of 575 million in the Water Resources Development Act to accelerate preparing a comprehensive restoration plan. Other recent significant events include Congressional approval of 5200 million in the Farm bill for Everglades restoration, and approval by Florida voters ofa constitutional amendment requiring the costs of Everglades pollution abatement be paid by the polluter instead of taxpayers. 1/!398 823 AM Col. Terry Rice (center}, Jacksonville District commander, observes a hydrologic demonstration in the Everglades Colonel to retire as hero - to; ecologists Knight-Tribune News Service `. MIAMI - Col. Terry Rice` might go down in history as the guy who put the brakes on the , U.S. Army Corps of Engineers' steamroller in South Florida. Rice, who ~ retires today as command- er of the Corps' Jack- sonville dis- Fes, `w° ' trio, took to heart ecolo- ~'~ - ~~i gists' warn- - ~ ~~~- P- ings about the devastat- ~. ing impact of Rlce runaway growth on Florida's environ- ment. He heard them and learned to say no to develop- ment plans. In his last month as district' engineer, Rice announced he would deny the permit that the state needs to widen a 1&mile road into wetlands at the top of Florida Keys for feaz the road would spur a destructive sprawl along its path. Angry state otli- cials responded by temporarily, shelving the project in hopes of revamping the plan and trying ~ it out on Rice's successor, Col. Jce Miller. "The No. 1 issue we face in South Florida is how do we deal with collision of conservation ' efforts with growth; ' Rice said. "If the population here goes' from 5 million to 15 million by i the yeaz 7A50, it won't matter , how much money we spend on i restoring the Everglades." Rice has turned upsidedown the Corps' image among envi- ronmentalists. It was Marjory Stoneman .Dougla4, after all, who once said the Corps' work in the Everglades amounted to a declaration of war on the peo- ple of the United States. Now, it is Rice eapressing frustration that the Corps can- not do more to control growth. He has lamented the lack of ef- fective local management plans. And he hu championed efforts to prepaze long-term studies of development in the environ- mentally sensitive Florida Keys, southwest Florida and South Dade. Rice's views have made him a hero to environmental groups that campaigned to convince the army brass and the White House to keep him on duty be- yond the corps' usual two-year term. He's also earned the rr sped of many who disagree with him. "Terry's done a pretty good job of not taking sides, of trying to build consensus among all the parties in the restoration process;' said Malcom "Bubba" Wade, vice president of the U.S. Sugar. "He's worked with all the parties involved." Rice, 50, is leaving the Army after 28 years, the last three at the helm in Jacksonville. He plans to start a consulting firm" in South Florida that will focus on environmental issues. He'll also chair an u s mmi on conflicts between growth`~an-il- ur reso o ion. est oint graduate with a doctorate in hydraulic engineer- ing, Rice came to Florida after working in Africa, Asia, Europe and Latin Ameriea. work on behalf of one of the na[ion's greatest treasures, the Florida Everglades. . The Everglades Coalition, James D. Webb Public Service Award, January 17, 199'1, for leadership in Everglades restoration > Miccosukee Tribe oC Indiana of Florida, Special Rerngnition, September 26, 1997 (Native American Day cdcbration), for dedicated and persistent efforts to protect and preserve the Mieeosukee heritage and homeland. > The South Florida Ewsystem Restoration Task Force, Special Comttiendation, August 4, 1997, for leadership in and generous contribution to preserving the South Florida ecosystem. > The Governor's Commission for a Stutainable South Florida, Certificate of Appraaation, Septembu 3, 1997, for outstanding leadership and dedication in creating a sustainable South Florida. > The Florida Department of Environmental Protection, Special Commendation, June 12, 1997, for support and cooperation to restoring and protecting the natural resources of Florida. . The Florida Shore and Beach Preservation Association, President's Award, September 4, 1997, for outstanding leadership in beach preservation. > Florida's Browazd County $oard of County Commissioners, Proclamation designating October 3, 1997 as Colonel Terry L. Rice Day, September 22, 1997, for years of dedicated service. > Florida's Dade County Board of County Commissioners, Proclamation of September 30, 1997 as Terry L. Rice Day, September 301997, for great service rendered to the community. > Young Citiuns' Conservation Corps and Environmental Education Councit of Browazd County, symphony dedication at "'turning the Tide for the New Millennium," October 30, 1997, for leadership in Evwglades restoration. > Bird Emergrncy Aid & Kaze Sanctuary (BEAKS) of Big Talbot Island, FL, special recognition, October 24,1997, for contributions to Everglades restoration. > Army, Legioa of Merit, September 16, 199'1, for exceptionally meritorious service as District Engineer from August 5, 1994 thru October 3, 1997. 8 1992 Overseas Environmental Baseline Guidance Document, and publish standard operating procedures for ensuring environmental rnmpliance in activities throughout the theater in accordance with Executive Order 12114. la addition, as co-chairman of the Environmental Working Group, he was a leader in establishing the procedures to ensure that all facilities turned over to Panama are in compliance with the Panama Canal Treaty. n Prior to COL Rice's arrival, the SOUTHCOM Engineer was only tangentially involved in planning for the implementation oC the Panama Canal Treaty trod, thus, engineer efforts were fragmen[ed. Through his own ini[iative, he quickly established the Senior Engineer Treaty Implementation Plan t f[P) Working Group which served to focus the efforu of the component engineers in developing engineer solutions to engineer c}rallenges. Significant contributions were made to consdidation master planning, forecasting and meeting unresourced requirements, developing a comprehensive survey plan, establishing an environmental strategy, creating turnover procedures, and bringing the engineer perspective to a multitude of proposals. He quickly recognized that engineers had a major role to play in treaty implementation and led them in making major contributions. ~ Natural and man-made disasters plague the Southern Theater. As a key player on the Crisis Action Team (CAT), the engineers were always prepared to respond with the requisite engineer skills and subsequently apply and oversee the application of engineer resources -personnel, equipment, and material. Most notably, COL Rice oversaw 1}te wmpletion of $5 million worth of road and bridge recons[ruction in response to an earthquake in Costa Rica and coordinated the technical analysis and bridge construction resulting from a massive landslide in Ecuador. Both were flawlessly executed and extremely positive to the image of the United States throughout the region. c After the two previous CINC's. Generals Thurman and Joules-an, had failed in their efforts to relocate SOUTHCOM Headquarters from Panama City, Panama to Miami, Rice authored the strategy for General McCaffrey that finally led to success. Awazded the US Defense Superior Service Medal. August 1994 to October 1997, Commander, US Army Corps of Engineer District, Jaekronvitte. As Commander of more than 800 professionals oC numerous, diverse disciplines, his primary responsibility was leading the federal effort to assts[ Florida, Puerto Rico, and the US Virgin Islands with pprojects and planning to enhance flood control, navigation, shore protection, and environmental restoration - $7 billion of authorized work being planned with a 5200 million plus annual program. Everglades restoration was bis top priority. Chosen for position by a Department of Army board via a highly competitive selection process. ~ (to be completed) a ~ Special Recognition included - U.S. House of Representatives, Recognition in the Congressional Record (entered by Congressman Peter Deutsch), September 30, 1997, for commitment to the Florida Everglades and the partnerships developed toward restoration. > Vice President of the United States AI Gore, Special Recognition, September 22, 1997, for outstanding 7 ~ Rejuveaat~ the US-Moroccan Joint Exercise Prograrrr -both military operations and construction Q Accomplished the myriad of special actions spawned by Desert Shield/Storrn. Due to the staff shortfall created by the evacuation of over 80 percent of the embassy community, required to assume the duties of up to four staff members simultaneously. a Appointed by Ambassador as his ex-officio representative to the Board of Directors of the Rabat American School. In this position, unstalled the planning for a new school spons complex which had been in progress For approximately five years without results. Guided the planning from concept to ground breaking in eight months. New concept reduced the cost from approximately $800,000 [o $400,000 and provided a modular design which allows for conswction over a period of several years thus reducing the yearly capital outlay. o Awarded the US Joint Service Commendation Medal. ^ June 1992 to July 1994, Command Engineer, US Southern Command (SOUTHCOM), Panama City, Panama. Served as personal staff engineer for the Commander in Chief (CINC). In direct support of US nations! interests, Planned and orchestrated the deployment of more than 55,000 DoD engineers to the 19 countries of Central and South America In addition, oversaw alf engineer activities which supported such diverse efforts as Panama Canal Treaty implementation, environmental protection, headquarters facilities revitalization, and disaster response. Disregazding historical precedent and limited staffing, he took the entire spectrum ofengineering in SOUTHCOM to a new level and helped redefine joint engineering. ~ Faced with a debilitating lack of focus among the many diverse engineer organizations that support the CINC, he made great strides in creating the unity of effort essential for maximizing their contributions. In addition, via conferences, lectures, correspondence, briefings, and continuous dialog, he made unprecedented progress in focusing the myriad of cxtcmal organizations that develop the doctrine, struc[we the forces, equip the units, train the troops, and resotuce [he activities on the CINC's objectives. DoD engineers, troops and civilians, represent one of the CINC's largest and most important assets in the Southern Region. Almost two-thirds of DoD personnel who deploy annually throughout the region aze engineers. COL Rice superbly conceived, planned, and oversaw the systematic employment of approximately 55,000 individuals, resourced by more than $200 million, in support of the CINC's efforts to bolster counterdrug activities, bring a lasting peace to El Salvador, promote liberty in Panama, enhance professionalism in the militaries oC the host nations, and, in general, butld trust and confidence and promote democracy throughout the region. o He took significant steps to institutionalize the application of DoD engineer resources via the documentation of procedwes through a multitude of publications to include the LATAM Primer, the SOUTHCOM Well Drilling manual, and the quarterly LATAM Engineer, and more important, made significant progress in developing a Joint Engineer Management System which, once completed, will bring clarity and efficiency to the systematic application of DoD engineer resources via written procedures and automated data retrieval, planning, managing, and monitoring. a After years oC neglect due to the projected early relocation of SOUTHCOM Headquarters from Panama, he took the initiative to develop a program to revitalize failing SOUTHCOM Headquarters faciLties. This resulted in ten major renovations and many more planned. Most amazing was the creation of a much needed CINC conference center which he took form idea to reality in only 10 months. COL Rice assumed rosponsibihty for environmental oversight throughout the theater. Under his leadership, Panama was the first country in the world to establish Final Governing Standards, as required by the 1 Cktober ~ Awarded the US Army Meritorious Service Medal. ^ June 1988 to June 1990, Commander, 249th Engineer Combat Battalion (Heavy), Knielingen, Federal Republic of Germany. Responsible for leading and training a battalion of over 700 officers and soldiers equipped with more than $50 million worth of combat construction and ancillary equipmrnt In addi~on to the ultimate goal of maintaining readiness for the next waz, battalion accomplished an annual, mule-million dollar peacetime construction progcam with projects throughout the southern Federal Republic of Cferaiany. Chosen for position by a board of Department of Army officers via a highly competitive selection process. o Throughout two years of command, maintained the highest standards and readiness postures in all areas of responsibility -- training, maintenance, supply, construction, etc. Highlighting the battalions sustained excellence was the Brigade Commander declaring the battalion fully mission capable after two externally evaluated ARTEPs and two Brigade Command Inspections. o No peacetime mission can come closer to a wartime environment than the battalion's 12 month, 7 day per week, 14 hour per day commitment to the construction of the $20 million, Ml Abrams Tank Range 23 at Wildflecken. The swpe of work included four, 350-meter moving target systems; 160 stationary vebiculaz and personnel targets; 15 kilometers of class 30 and 60 roads, and 95 kilometers of underground electrical cable. The total cut and fill requirements exceeded 365,000 cubic meters. Faced with great obstacles in addition to the sheer magnitude of the construction effort -severe topography, notoriously bad weather, material delays, incomplete plans, a 1£w-mile supply line, and a mandated rnmpletion date - lul the battalion to success; battalion rase to the occasion and met the challenge presented by this Commander in Chief USAEUR top priority project It was truly a heroic effort on the part of many soldiers. ~ [n addition to Range 23, directed the completion o(many other projects with an in-place value exceeding $6 million to include Mutlangen and Lehmgivbe Dog Kennels. New Ulm Road, Hohenfels Tank Road, Kriegsfeld Helipad/5torage Area, Karlsruhe Festplatz, Kaiserslautern Boy Scout Building, Neureut Dining Facility, Mcersch Rifle Range, and a multitude of smaller endwvors. ~ The battalion and its soldiers continuously received great recognition. The highlights were a non- commissioned officer winning the Sturgis Award as the best engineer NCO in the US Army for 1989, a subordinate company being selected as the second best company in Europe in the 1989 Itschner Award competition, and the battalion winning the Brigade Commander's Cup for the three consecutive years -'8'7, '88, aad '89. Contributed to the Karlsruhe Military Community in many capacities to include serving as P~esidrnt of the High School Booster Club and sponsoring a local Cub Scout Pack. a Awarded [bc US Army Meritorious Service Medal and the Engineer Regiment Bronze DeF]eury Medal. ^ June 1990 to June 1991, Chief, Army/Ezercise Division, Morocco•US Liaison Office, European Command, Rabat, Morocco. Managed an annual $20 million US Atmy Security Assistance Program and orchestrated planning and implementation of all Joint Exercises in Morocco. Served as the focal point for all US-Moroccan Army dialogue which is primarily conducted in French• This was a Joint Assignment as a Foreign Area Officer -Middle EasVNorih Africa. ~ Managed approximately 100 foreign military sales (FMS) cases while successfully balancing divergent US and Moroccan goals. missions were totally successful -- an amating feat given the complexity of the planning required and this in nine of the most underdeveloped countries of the world. ~ Although not a pan of the scope of the original project, took the initiative to design, gain approval, procure, and install a computer system in the NBA whrch provided them with their first technical capability; it was, a[ the time of installation, the most powerful system in Ntamey and possibly all of Wat Africa. ° Provided NBA with a Data Storage and Retrieval System for all existing hydraulic data that could be assimilated for the Niger Hasin and a highly detailed Geomorphic Study. Developed an extensive data collection plan for acquiring missing data that was necessary for optimizing the utilization of the water resources of the basin. o In addition to NBA responsibilities, was active in the Niamey community. As President of the Boazd for the American School of Niamey and Chairman of the Construction Committee, led the design of;acquired approval from the government of Niger, the Amsriran Embassy, and the Federal Building Office in Washington for; aego[ia[ed the financing for; and directed the construction of the American School of Niamey. -Che school has turned out to be a true success story - an excellent facility accomplished at an amazingly low cos[ in only eight months from ground-breaking to final product; school eruollment grew from 17 in 1983 to over 140 in 19$7. ° Awarded the US Anny Meritorious Service Medal. ^ May 1985 to June 1988, Brigade 53 (Chief of Conctruction, Training, and Planning) and Executive- Officer, 18th Engineer Brigade, Karlsruhe, Federal Republle of Germany. Responsible For engineer PPlanning and design, construction quality assurance, training, operations, automation, and war planning for the lazgest engineer brigade in the US Army -over 4500 personnel. Directed a personal staff of 54 -- 12 officers, 35 enlisted soldiers, and 7 civilians. ~ Planned and implemented a highly successful, three-year construction program of more than 200 projects in Europe and Africa which provided approximately $90 million of in-place construction and training of the highest order for Brigade soldiers. e Developed contingency plans to an unprecedented Icvel of completeness and sophistication for engineer support to a host of projected wartime customers. Progress required numerous, delicate negotiations wiW many diverse agencies. o Played a major role in the 18-month effort to construct a C-130 airfield in a remote part of the Sahara Desert at Dirkou, Niger -this was the Rrst Military-Civic Action project ever attempted in Africa. First, drawing on extensive experience in Sub-Saharan Africa, provided the key recommendations which urutalled the project when it was completely stopped by an untenable implementation plan after otily two months of work. Second, managed the selection of personnel to assist the Nigcriens and negotiated many oC the important decisions for almost a year after the project was back on track. Finally, spent the final three months of the project in Africa orches[rating all project activities to include coordinating the work of the seven major agencies involved, developing and gaining approval for the final budget, acquiring and transporting the necessary material and equipment over 1000 miles of the most barren desert in the world, and providing the necessary engineering expertise. This was an exhaustive effort on the part of many people and a remarkable accompiishment. ° Personally directed all Ibe initial planning for the $20 million, Range 23 upgrade project at Wildflecken, Germany -- a massive project requiring 1300 soldiers and two years to complete. ° Served as vice-prtsiden[ of the local chapter of the Society of American Military Engineers. 4 ^ June 1977 to May 1980, Instructor/Assistant Professor, Department of Civil Engineering, US Military Academy, West Point, New York. Responsible for all aspects of the Engineering of Environmental Systems course to include course design and instruction and independent research for publication. ~ Faculty advisor of student who won the American Railway Engincering Association national design contest in 1980. Requirement was the design of a pollution control syatem for a typical locomotive maintertance and washing facility. ~ Served as resident expert on the engineering registration process which included running the PEJEIT refresher program for the faculty and students. e Accomplished the swetural portion of a complete renovation for a local church. ~ Served as vice-pruident of the local chapter of the Society of American Military Engineers. • June 1980 to June 1981, Assistant Professor and Research Oftieer, Science Research Laboratory, US Mllltary Academy, West Point, New York. In addition to teaching, lecturing, and assisting students with special engineering projects, responsible for developing and carrying out a program of individual research in the area of water resources engineering. ~ Developed a computeryrogram which was the first with the capability of modeling sedimentation in the semi-dry reservoir system to addition to handling normally ponded and run-of-the-river conditions. Besides providing for proper planning in conjunction with new reservoirs, it allows for the evaluation of managerial alternatives in existing reservoirs. Served as a member of a two-person committee and co-authored the report which served as the basis of the academy's decision to sock engineering accreditation from ABET. Four engineering disciplines were accredited. Awarded the US Army Meritorious Service Medal for this plus the preceding assignment. ^ Juge 1982 to May 1985, Chief, Corps of Engineers (COE) Niger River Basin Plagning Office, Niamey, Niger, West Africa. Responsible for implementing an $11.7 million United States Agency for International Development (USAID) project. Provided planning suppo[t to the Niger Basin Authority (NSA), anine-country, West African organization established to develop the seventh lazgest river basin in the world Advised the US Ambassadors, Chiefs of USAID Missions, the Heads of State, Ministers, and Technical Experts Crom the nine member nations and the Executive Secretary and Staff oC the NBA on technical and operational matters. Managed all Corps of Engineer activities associated with the projea to include supervising all contractor work; orchestrating the politically sensitive and highly technical coordination among USAID, NBA countries, and all international donors to the NBA; and developing a technical planning base within the NBA. He was truly an engineer-diplomat. ~ Led the effort to formulate an NBA Five Year Development Plan and personally wrote the final document The plan provided z rr3d map for the NBA and international d~scr :which facilitated their efforts proceeding in a complementary manner. Planned and directed two engineering expeditions of the Niger River undertaken by COE, NBA, USAID. and COE contractor representatives. The first (2 weeks) was by air and included all 421;0 kilometus of the Niger River with a stop in eight capitals in order to brief the ministers on ongoing and planned work Tbc second (4 weeks) was by water. land, and air and included the Niger River between Bamako in Mali and Park W in Niger by boat and vehicle and the Niger Delta to Lokoja in Nigeria and the entire Benue by plane. Both 3 ° Developed, coordinated, and monitored over SO construction projects. ° Personally responsible for the successful and Timely relocation of US soldiers from Turley Barracks, Mannheim; project was negotiated az embassy level. Directed the design of all facilities -buildings, asphalt and concrete hardstands, drainage, outdoor lighting, and a pollution wntrol system. Project cost was in excess of $2 million. Design was accomplished in a quarter of the time allowed by contract- Negotiated mazerial delivery and monitored all construction. ° Designed the 50% expansion of a 30,000 cubic foot reservoir and a 31,000 square foot asphalt handstand with a subsurface drainage system. Designs were wmplete with drawings, bills of material, and specifications. ° Awarded the US Army Meritorious Service Medal for this plus the two preceding assigtrments. ^ May 1974 to Mny 1975, Operations Officer, 802nd Engineer Combat Battalion (Heavy), Republic of Korea. ,Responsible for all aspects of design, construction, and training, to include planning, scheduling, and coordinating all activities for an engineer equipment and maintenance company, three construction companies. and a Korean Service Corps company - a total of more [hart 1200 personnel. ° Supervised two civil engineers, siz draftsmen, seven soil analysts, six surveyors, and two project inspectors (or the purpose oC ensuring quality control, material delivery, personnel allocation, and equipment management on conswetion projects and producing designs for battalion projects. ° Monitored and coordinated two, I50-ton-per-hour rock quarry operations which produced all crushed aggregate necessary for battalion construction. ° Monitored and coordinated the battalion asphalt plant operation which produced all asphalt used for battalion paving projects. ° Battalion accomplished over 30 conswction projects with a total cost of approximately $1.2 million. ° Constructed a 39-atan, concrete and masonry barracks complete with all utilities. ° Completed a heliport to include the placement and compaction of over 100,000 cubic yards of soil; asphalt access road, runway, and taxiways; and concrete helipads. ° Constructed concrete missile launching pads at three NIKE sites. ° Constructed three, reinforced concrete foundations and erected prefabricated buildings that were approximately l00 feet by 50 fcet ~ Paved over 50,000 square yards of roads and handstands with asphalt ° Constructed an 8000 square yard concrete hehpad. ° Personally wrote and published comprehensive construction management guidelines for battalion construction operations. ° A subordinate unit was selected as the most outswnding engineer company in the US Army for 1974. ° Awarded the US Army Commendation Medal. COLONEL TERRY L. RICE, PhD, PE RESUME OF EXPERIENCE 1 November 1997 Colonel Terry L Rice has been an officer in the United States Army Corps of Engineers from 1969 to present. ^ June 1970 to April 1971, Earthmoving Platoon Leader, B Company, 293rd Construction Engineer Battalion, 13aumholder, Federal Republic of Germany. Responsible for approximately 60 equipment operators and well over $ I million worth of heavy construction equipment. ° Completed two missile sites under extremely adverse conditions. Both were located approximately fi0 miles from parent neut. Rigid completion dates were Imposed due to national security. ^ May 1971 to April 1973, Commander, Conatruction Engineer Company, Baumholder. Federal Republic of Germany Responsible for 169 soldrers and over $1.5 million worth of construction and maintenance equipment. Dirxted the construction of numerous vertical and horizontal projects throughout the Federal Republic of Germany. ° Completed over 20 construction projects with a [oral in•place value exceeding $3 million. ° Worked two years on amulti-million dollar, comple[e renovation of World War Il buildings. Six, 2 and 3 story buildings with basements were stepped of practically everything except structural support and then reconstruc[ed. Work included the installation of new heating, electrical, and water systems; construction of new windows, doors, roofs, floors, walls, and wet rooms; and plastering, [fling, and painting. ° Erected a 5000 square Coot, single story, modular, relocatable school to include reinforced concrete foundation and all utilities. ° Constructed two, 300 meter rifle ranges. Projects included the placement and compaction of over 200,000 cubic yards of soil, intricate drainage networks, and a 40 foot, reinforced concrete, entrance cannel under the perimeter safety berm. ° Completed two reinforced concrete antenna foundations for the expansion of Armed Forces TV in Europe. Each consts[ed of three concrete footings with 20 foot columns below ground supporting a 100 foot high steel structure. ° Company was twice nominated for the award of best engineer company in the US Army. ^ May 1973 to April 1974, Chief of Design and Drafting and Project Caordinator, US R sponsible~onsupervising smurve , soEs,rand drafFng sections inporder tol pro ide quality constrocU~ and design. Developed and monitored projects throughout the Federal Republic of Germany. Directed a personal staff of over 15. ENCLOSURE3 :a.:,_ .x~:.. ~:.: ,:._~ . ~ _~ O June 1970 to April 1971, Earthmoving Platoon Leader, B Company, 293rd Construction Engineer BatWion, Baumholder, Federal Republic of Germany. Responsible for approximately 60 equipm ent oper-.tors and well over SI million worth of heavy construction equipment and accomplishmen[ of hotizonW construction SPECIAL QUALIFICATIONS: O Registered Professional Engineer --Illinois, 1977 O Registered Professional Engincer -New York, 1979 ^ French -professional level (3/3) t] German, Spanish, 8t Russian -moderate proficiency ^ Foteiga Area Officer (FAO} -Sub-Saharan Africa and Middle East/North Africa PROFESSIONAL AFFILIATION o Member, Society entatt Military Engineers, 1969 a Member, American Society of Civil Engineers, 1978 O Lifc Member, EngincerRegimental Association, 1988 O LJe Member, Society for International Development, 1992. PUBLICATIONS- ^ Critics! review oC methodologies for predicting reervoir sedimentation incorporated into: Training Manual for Watershed and Stream Mechanicsrar USDA, SCS, Washington, DC, Research Institute of Colorado, Ft Collins, Colorado, March 1980, as Chapter 15, Reservoir Sedimentation. ^ "Sediment Deposition Model for Reservoirs Based on the Dominant Physical Processes," paper presented at the International Symposium oa Reservoir Ecology and Management (sponsored by UNESCO) at Quebec City, Canada on 3 June 1981. ^ Reservoir Sedimentation Modeling, PhD Dissertation, Department of Civil Engiaee[ing, Colorado State University, Ft Collins, Colorado, Summer 1981. DEngineering Analysis of Fluvial Systems, Chapter XIII, "Reservoir Sedimentation:' Simons, Li & Associates, Fort Collins, CO, 1982. o "Sediment Deposition Model for Reservoirs Based on the Dominant Physical Processes,' Canadian Water Resources Journal, Vol 7, No 2, 1982. ~ "Forging Securiry Through Peace "Military Review, Vol LXXII, No 4, April 1992. ^ "The Ambassador's Country Plan -the First Step to Effective Development Assistance," Georgetown University, May 1992. ^'"I'he Role d Engineers in the Southern Command," The Corps Heritage, Vo12, No I, Sep -Oct 1993. o"Focusing Engineers on the CINC's Objectives -the US Southern Command Peacetime Engagement OPLAN;'LATAMEngirrecr, Vol 1, No 3, Dec 1993. ^ "Fuertes Caminos - a Joint Exercise Plus Much More;',fATAM Engineer, Vol 1, No 4, Mar 1994. 3 OJunc 1990 to June 1991, Chief, Army/Exercise Division, Morocco-US Liaison Office. EUCOM, Rabat, Morocco. Managed the annual $20 million US Army Security Assistance Program and orchestrated planning and implementa4on of all Joint Exercises in Morocco. Served as the focal point for all US-Moroccan Army dialogue which was primarily conducted in French. This was a Joint Assignment as a Foreign Area Officer- Middle East/North Africa ^June 1988 to June 1990, Commander, 249th Engineer Combat Battalion (Heavy), Knielingcn, Federal Republic of Germany. Responsible for leading and training a battalion oC over 700 officers and soldiers and accomplishing as annual, multi-million dollar construction program with projects throughout the southern Federal Republic of Germany. Chosen for position by a board of Depaztment of Army officers via a highly competitive selection process. o May 1985 to May 1988, Brigade S3 (Chief of Construction, Training, and Planning) and Executive Officer, 18th Engineer Brigade, Karlsruhe, Federal Republic of Germany. Responsible for engineer planning and design, construction quality assurance, training, operations, automation, and war planning for the largest engineer brigade in the US Army -over 4500 personnel. birected a personal staff of 54. t]June 1982 to April 1985, Chief, Corps of Engineers Niger River Basin Planning CCfice, Niamey, Nigtt, West Africa. As the sole Corps of Engineer representative on location, responsible for implementing an $11.7 mlllion United States Agency for International Development (USAID) project designed to provide planning support to the Niger Basin Authority - arsine-country, West African organization charged with developing the seventh largest river basin in the world. ^ July 1981 to May 1982, Command and General Staff College (see EDUCATION) Olune 1980 to June 1981, Assistant Professor and Research Officer, Science Research Laboratory, US Military Academy, West Point, New York. In addition to teaching, lecturing, and assisting students with special engineering projects, responsible for developing and carrying out a progam of individual research in the area of water resources engineering. oJune 1977 to May 1980, Instructor/Assistant Professor. Departmen[ o[ Civil Engineering, US Military Academy, West Point, New York. Responsible for all aspects of the Engineering of Environmental Systems course to include course design and inswction and independent research leading to publication. ^June 1975 to May 1977, Universi[y of Illinois (sec EDUCATION). ^ May 1974 [o May 1975, Operations Olficer, 802nd Engineer Combat Battalion (Heavy), Republic of Korea Responsible for all aspects of design, construction, and training, to include planning, scheduling, and coordinating all activities for an engineer equipment and maintenance company, three construction companies, and a Korean Service Corps company - a total of more than 1200 personnel. OMay 1973 to April 1974, Cbief of Design and Drafting and Project Coordinator, US Army Engineer Command, Europe, Frankfurt, Federal Republic of Germany. Responsible for supervising survey, soils, and drafting sections in order to provide quality construction and design. Developed and monitored projects throughout the Federal Republic of Geimany. Directed a personal staff of over 15. o May 1971 to April 1973, Commander, Construction Engineer Company, Baumholder, Federal Republic of Germany. Responsible for 169 soldiers and over $1.5 million worth of construction and maintenance equipment. Directed the construction of numerous venical 2nd horizontal projects throughout the Federal Republic of Germany. 2 COLONEL TERRY L. RICE, PhD, PE November 1, 1997 REPUTATION: Colonel Terry L. Rice is asoldier-engineer-diplomat. Nb matter how difficult the chaleage, he gets the job done -never excuses, always results. A unique blend of intelligence, knowledge, experience, and judgemrnt, has produced an incisiveness which allows him to get to the heart of any matter without wasted effort. As a leader, he is a natural; his decentralized and personal approach is adaptable to a wide spectrum of cultures. He is an orchcs[ta[or who can efficiently plan and implement the most complex operations in widely varied societies and geographical locations; he haz an uncanny ability to make the right decision at the right time. He relishes a challenge and thrives on trust; the more difficult the assignment, the higher he rises to meet it. The highest ethical standards guide his life; he is always forthright with his convictions. Unequivocally, he is a mtilti- talented winner, who is a valuable asset to any team, no matter what the endeavor. EDUCATION• ^ Settior Service College Fellow -Georgetown University, Watsh School of Foreign Service, 1991-92: Political Science and International Relations. Served as Professor of Development Assistance. O Honor Graduate -Command and General Staff College, Fort Leavenworth, 1981-82: Military Science; augmented with Political Science, International Relations, Computer Science, Management, and Psychology. O Doctor of Philosophy -Colorado State University, 1979-81: Hydraulics and Hydrology; dissertation entitled Reservoir Sedimentation Modeling. Advisors: Dr. D.$. Simons and Dr. RM. Li. ^ Master of Science -University of Illinois, 1975-77: Civil Engineering: Soils, Structures, Environment, Operations Research, sad Geology with focus in Hydrology and Hydraulics. Advisor Dr. Vera Te Chow. O Bachelor of Sdenec -United States Military Academy, 196569: General Engineering, the Humanities, and Military Leadership. EXPERIENCE: Colonel Rice has been an officer in the United States Army Corps of Engineers from 1969 to present. In addition to always exemplifying the highest standards of leadership and diplomacy, he demonstrated, rn all assignments, a superior technical proficiency in all facets of civil engineering to include construction management, design, analysis, study, insvuction, and research. He has sprnt more than 16 years working overseas -Africa, Asia, Europe, and South/Central Amenca; in addition, he has traveled extensively throughout the world. Amplification of the following summary is available: ^August 1994 to October 1997, Commander, US Army Corps of Engineer District, Jacksonville. As Commander of more than 800 professionals of numerous, diverse disciplines, his primary responsibility was leading the federal effort to assts[ Florida, Puerto Rico, and the US Virgin Islands with projects and planning to enhance flood control, navigation, shore protection, and environmental restoration - S7 billion of authorized work being planned with a $200 million plus annual program. Everglades restoration was his top priority. Chosen for position by a Department of Army boazd via a highly competitive selection process. O June 1992 to July 1994, Command Engineer, US Southern Command. Panama City, Panama. Served az personal staff engineer for the Commander in Chief. Indirect support of US national interests, planned and orchestrated the deployment of more than 55,000 DoD engineers to the 19 countries of Central and South America. In addition, o~ crsaw all engineer activities which supported such diverse efforts as Panama Canal Treaty implementation, environmental protection, headquarters facilities revitahtation, and disaster response. O June 1991 to Present, Senior Service College, Georgetown University (see EDUCATION). 1 ENCLOSURE2 Proposal by T. L. Rice, Inc. for City of Atlantic Beach, Florida January 29, 1998 Reference: Request for Proposal, Independent Professional Engineering Consultant, Core City Stormwater Improvements, City Project No. SU9601, City of Atlantic Beach Florida. Requirements: • Independent review of the city's current engineering consultant's drainage calculations, assumptions, modeling and system design with particular attention given to the proposed pipe sizes. • Independent assessment of alternate methods of stormwater treatment, including baffle boxes, sand trap basins and other pollutant removal devices or methods. Wvrk Place: 13 days of work over a 90 day period • Document/data collection and review - Z days • Consultation with city staff - 1 day • Consultation with consultants - 2 days • Consultation with community groups - 1 day • Technical analysis - 3 days • Public meeting -information gathering - 1 day • Report Preparation - 2 days • Public meeting (Commission meeting) -discussion of results - 1 day • Expenses - 3round-trips, Miami/JAX, 6 nights hotel, 9 days per diem, 9 days rental caz (standazd rates are $150/hour or $1,000 per day, whichever is least) Fee: Flat-fee of $14,630 ENCL©SURE1 • Have been involved in all aspects of civil engineering all around the world -Resume of Experience provided at Enclosure 3. Experience with stormwater systems is extensive -design, analysis, and construction -- taught stormwater systems design and the university level. Believe that your stipulation that this work be completed by February 23 is too restrictive. My experience has taught me that, in cases such as this, the technical analysis is important but just as important is hearing and responding to all the interests involved ..... this pazt is best accomplished over a period of time that permits sincere dialogue and maturation of ideas. In addition, I must schedule this work with other ongoing activities. Thus, I propose that the work be done within 90 days from the signing of the contract. Have no doubt that ample dune dedicated to prudent analysis and public input during this period will save much time, money, and fnistration im the future. Certainly you seek a technically viable plan which is permittable, can be implemented at a reasonable cost, and enjoys broad community support. Am confident that this proposal will assist you greatly in meeting these goals. Sincerely, C' erry~ Rice COL{ret), PhD, PE President Enclosures cc Jim Jarboe, City Manager Maureen King, City Clerk Phil Nodine, Streets/Maintenance Division Duector James Jacques, Assistant to the Public Works Director r .. T. L Rice, Inc. 7700 N. Kendall Drive, Suite 303 Miami, FL 33156 305-279-3353 (fax -1365)' BY FAX & MAIL - 904-247-5834 (1 of 17 pages) January 29, 1998 Mr. Robert S. Kosoy, P.E. Director of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233-4381 Dear Bob: This correspondence is in response to "Request for Proposal, Independent Professional Engineering Consultant, Core City Stormwater Improvements, City Project No. SU9601, City of Atlantic Beach, Florida." Enjoyed meeting you and other members of the Atlantic Beach staff on Friday, January 24 ..... nothing better than seeing the project azea and meeting the people involved in person to gain a true appreciation of the challenge. Thanks to you, Jim Jarboe, and others for taking the time to educate me. The following is directly in response to your request for proposal: • Propose to meet your needs on a flat-fee basis. Fee is $14,630 -half at the start and half when the work is complete. Amplification is at Enclosure 1. • Have never had any aff-illation with England, Thims -Miller, inc. • Many references aze available. Please start with Henry Dean and Sam Poole, Executive Directors of the St. Johns and South Florida Water Management Districts,- respectively. Certainly can provide others if necessary. • Only staff resume is mine -see Enclosure 2. CITY OF ~4tlaatie 8'~ae! - ~louda 800 SEMINOLE ROAD -- ATLANTIC BEACH, FLORIDA 32233-5445 TELEPHONE (904) 247-5800 FAX 19041 247-5805 SIJNCOiv1 852-5800 January 30, 1998 Memorandum to: The Honorable Mayor and Members of the City Commission City of Atlantic Beach Subject: Recommendation of Colonel Terry Rice as Third Party Engineer City Commission Members: As you are aware, recently we extended an invitation to six engineering firms to be a Third Party Engineer for our Core City Storm Water Iruprovements. Only two funs were willing to submit proposals: Colonel Terry Rice and Post, Buckley, Schuh & Jernigan, Inc., and I am attaching for your consideration both proposals. It is my recommendation that you select Colonel Terry Rice as our Third Party Engineer. Please note that provided in his information packet is the scope of work Colonel Rice perceives as being performed for close to the 515,000 we are legally able to allocate for this project. Should you have any questions please feel free to call me. Respectfully submitted, J R. Jazboe City Manager JRJ:tI Enclosure CITY OF ATLANTIC BEACH SPECIAL CALLED MEETING 7:15 PM TUESDAY, FEBRUARY 3,1998 AGENDA Call to order i. Selection of a third party engineer to review the proposed core city drainage improvements, snd any other related action deemed necessary 2. Auy other business Adjournment