08-24-98ATLANTIC BEACH HISTORY 2000 COMMITTEE
MISSION STATEMENT
To research, collect and document events, stories, photographs and memorabilia which pertain to
the history of the land and inhabitants of what is now known az Atlantic Beach, Florida. This
documentation shall include political, municipal, azchitectural, and cultural development beginning az faz
back as research can be found and progress through the last decade of the twentieth century.
This collection, upon completion, shall be presented in its entirety to the City of Atlantic Beach,
Florida, for archival preservation. Highlights from this collection shall be edited as determined by the
committee, and presented in a bound limited edition book to be available to the public at the celebration
of the millenium.
OBJECTIVES
To provide the city «~th a documented history, to include written, oral and/or visual
documentation.
A. Research shall be collected via
1. Interviews
2. Newspaper articles
3. Reference materials
4. Historical society
B. Contributors shall encompass long-time residents, local writers, photographers, and historians
~vho have a particular talent, or an} one particularly interested in the history of Atlantic Eeach
C. Expenses for the ABHC shall include:
1. Postage and mailings
2. Advertising
3. Publishing
D. Funding for the ABHC shall be requested from the following sources
1. Historic Preservation Grant, (State of Florida)
2. Florida Assistance Grant (Division of Cultural Affairs)
3.. City of Atlantic Beach
E. Income (potential) from the sale of the bound limited edition book shall be used to help cover
publishing expenses.
II. To enhance public awareness of the city's history and to promote historical preservation in the
future development of the city.
A. Placement of attractive historical markers designating significant historical sites or events
within the city.
B. Recognition of homes having historical significance and designating homes which attempt to
preserve specific historic elements upon renovation.
1. Historic preservation medal or plaque which can be displayed on the house or
property. This medal maybe awarded by the city and also applied for by citizens
renovating their homes.
2. Tideviews articles highlighting tidbits of history in each edition.
C. Expenses shall include:
1. Cost of historical markers
2. Cost of historic preservation plaques or medals
3. Application forms
4. Letters of recognition and postage
D. Funding:
1. City of Atlantic Beach
2. Application fee for historic designation plaque or medal
ATTACFL~[ENT D
AUGUST 24, 1998 COMMISSION MEETING
Atlantic Beach History 2000 Committee
August 24, 1998
TO: Atlantic Beach Mayor and City Commissioners
RE: Petition for funding for ABHC Millennium Project.
On behalf of my ABHC co-chair, Joanna Fletcher, and myself, I come before you to request an
immediate $500 in start-up costs and to confirm a commitment for an additional $6,000 to be paid
by December 31, 1998.
This funding is requested to cover project expenses for, but not limited to the following:
Administrative costs including advertising, postage and office materials and supplies;
Tape recorder(s) and tapes for recording, and professional transcribing services of oral histories
collected from former and current Atlantic Beach residents and/or city employees and
representatives;
Photocopy services for reproducing reseazched and loaned materials including
azchival/printing-quality reproductions of historical documents and photographs;
Newly created photography, artists renderings and/or other original visual recordings of current-
day landscapes, roadways, pazks and/or buildings;
Design and manufacture of historical mazkers, medals or plaques in recognition of homes, pazks,
roadways and/or buildings having historical significance;
The purchase of the necessary quality materials to permanently catalog, preserve and/or store all
collected/created documents, photographs, maps and memorabilia that chronicles the history of
Atlantic Beach for presentation to the city and;
Graphic design, typesetting, plate making and printing of a bound limited edition book to be make
available to the public at the celebration of the new Millennium.
ABHC is seeking a matching grant from the Bureau of Historic Preservation, Florida Department
of the State under its Community Education Projects grants program. The grant application is due
on August 31, 1998. Announcements of grant recipients will be made by December 31, 1998.
Respectfully submitted,
Woody Winfree
Co-chair, ABHC
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ATTACtR~tENT C
AUGUST 24, 1998 COMMISSION MEETING
CITY OF
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1300 SANDPIPER LANE
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TELEPHONE (90Q 3i7-5870
~~ FAX (904) 3Q7-SEAS
Memorandum
August 20, 1998
TO: JIM JARBOE, CITY MANAGER
CLAUDE MAYO, FIRE CHIEF
FROM: BOB KOSOY, PUBLIC WORKS DIItECTOR 't~~
RE: HYDRANT REPORT UPDATE
Attached is the most recent report on action taken to correct problems with fire hydrants.
Hydrants at 345 5'~ Street and 5'" Street at Sherry have been replaced and are completely
functional. Some minor "cleanup" work is still needed at those locations. The Public Works
crew began work on the hydrant at 395 3rd Street. Replacement of this hydrant will be
completed by the contractor.
If you have any questions, please contact me at any time.
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City Commission
City of Atlantic Beach
August 24, 1998
Page 2
This pipe line (or its replacement) must be in service "full time" in order to comply with the Fla.
DEP permit for the Buccaneer WWTP.
Continued dischazge of final effluent from the Buccaneer WWTP to the St. Johns River can
most effectively be accomplished by a coordinated relocation and/or reconstruction of the 12-
inch effluent force main along Wonderwood Road. Examination of the area map does not
reveal any shorter route for the effluent force main.
At an estimated cost of $36.00 per foot, the cost of the 12-inch pipe work will be approximately
$180,000.
3. The estimated "reasonable" cost for the 8-inch pipe and the 12-inch pipe is $242,400.
An engineering fee for design and for construction supervision in the amount of $15,000. (i.e.,
6.0% of $250,000.) should be fair and adequate. Additionally, to allow for contingencies, a
"budget" figure of $300,000. for the total project is appropriate.
You are respectfully requested to review the economic benefits for the citizens of Atlantic Beach that
will result from diverting sewage flow from the Buccaneer district to the Atlantic Beach waste water
treatment plant.
It is my considered opinion that a significant capital savings -- in excess of $1,500,000 principal plus
$1,500,000 interest will be achieved by such flow diversion. Additional savings -annual operating
costs -- can also be achieved.
Respectfully submitted,
l~~ >'~~,
A W. Potter, Sr.
Attach: Map
ATTACIAtENT S
AUGUST 24, 1993 COMMISSION MEETING
ALAN W.POTTER,SR
374 Second Street
Atlantic Beach, Florida 32233
August 24, 1998
City Commission
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Re: Pipe Lines Relocations
Wonderwood Road
Deaz Commissioners:
As requested (at the August 10, 1998 Commission meeting) I submit comments herein concerning
referenced utility work.
The utility work concerned relates to (a) the existing 8-inch raw sewage force main and to (b) the
12-inch final effluent force main (both) situated in the existing right-of--way of Wonderwood Road.
1. The 8-inch raw sewage force main. This pipe line runs from the sewage lift station in the
Mayport Landing apartment project, extends approximately 5,000 feet along Wonderwood
Road, and terminates at the Buccaneer waste water treatment plant.
The scope of roadwork planned for VlWonderwood Road indicates that the existing 8-inch force
main must be relocated before Wonderwood Road construction is initiated.
Examination of the area map suggests that a new 8-inch force main, running from A-I-A and
Wonderwood Road to the intersection of A-1-A and Shangrila Drive, and, (at that location)
connecting to the existing (Oak Harbor to Buccaneer WWTP) force main will require
approximately 2,600 feet of new pipe line.
At an estimated cost of $24.00 per foot, the cost of the 8-inch pipe will be approximately
$62,400.00.
2. The 12-inch final effluent force main. This pipe line runs from the Buccaneer Vb'aste Water
Treatment Plant, westerly approximately 5,000 feet along Wonderwood Road, to A-1-A (and
thence northerly to Sherman Point).
Further review of the report indicates to me that another
matter needs to be addressed as follows:
3. The BHR letter and Mr. Kosoy's report addressed two
20 inch force mains that JEA has incorporated into the
construction project. This is intended to be at the expense
of the City of Atlantic Beach. No mention however of the
` existing lines.
It is my understanding that the City of Atlantic Beach
presently has one 12 inch pvc treated effluent force main
one 8 inch pvc raw sewage force main and one B inch pvc
water main on wonderwood Road.
a. What benefit are two 20 inch force mains to the City of
Atlantic Beach? And what about the three present lines?
b. Who is supposed to provide the answers to the commission
as to what is in the best int~rest for Atlantic Beach?
c. Are the residents being asked to pay in advance for the
preparation and takeover of our systems?
In summary it appears that no one is watching the
expenditures of the City of Atlantic Beach, and inasmuch as
Mr. Jarboe reviewed the report, should he be the person to
now develope the correct information and report back to the
commission to enable proper decisions to be made?
My comments are intended to be positive and constructive. I
feel it is most important to plan the cities stormwater
drainage project starting at this point. This is where our
flooding problems begin and end.
Respectfully Submitted
~o; oseh' ~1L
ATTACkQ4ENT A
AUGUST 24, 1998 COMMISSION MEETING
August 24, 1998
City Commission
Re: Wonderwood Road reconstruction
Dear Commissioners
In Mr. Kosoy's staff report to you dated August 6, 1998 he
indicates that two major issues are involved, and they are:
1. The need to relocate two force mains that belong to
the Buccaneer System.
2. The aggressive schedule that JTA has adopted.
Mr. Kosoy then recommends that:
a. We request proposals for outside engineering
services to provide relocation design or,
b. We hire BHR to do the engineering work.
c. Mr. Kosoy also suggests we meet with JEA and JTA to
discuss the hardship of spending up to $600,000.00 for this
work. His cost breakdown is estimated at $40.00 per foot for
14,000 linear feet of 20 inch pipe.
During the Commission meeting on August 10, 1998, I
understood the commission elected to request City Manager
Jarboe contact JTA and JEA to investigate and report back.
~ Be reminded that, Mr. Jarboe reviewed the Kosoy report.
My reason to write to the commission on August 18, 1998, was
to address several matters of my concern, and they are as
follows
1. Mr. Kosoy was given 2 sets of 608 design drawings on
July 20, 1996. Mr. Kosoy did not mention his receipt of the
drawings, nor did he acknowledge receipt of previous design
drawings of Wonderwood road reconstruction.
a. What is the present status of these drawings?
b. Why haven't the drawings been made available for public
review?
c. Why haven't the drawings been given to the stormwater
review committee?
d. Is it sufficient to indicate in the report that the plans
are on file in the city clerk's office?
2. The meeting with BHR Inc. on July 20, 1998 describes
the replacement of the box culvert at Sherman Creek.
a. Why wasn't this information provided to the commission?
b. What is the replacement size?
c. Is the commission aware that the culvert on Wonderwood
Road is the first point of defense to prevent flooding in
Atlantic Beach? Who has verified the size, location and
direction?
d. Does the Army Corps of Engineers have input in approving
the replacement culvert?
e. Are we sure that everything is being done to protect
Atlantic Beach from flooding?
Minutes Page -1 I-
August 24, 1998
Adjournment
There being no further comments or business to come before the Commission,
the meeting adjourned at 9:20 p.m.
Suzanne Shaughnessy
Mayor/Presiding Officer
ATTEST:
Maureen King, CMC
City Clerk
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August 24, 1998
Commissioner Beaver
Suggested the city look into the possibility of having a collection point
for paint and similar hazardous materials.
Commissioner Mitchelson
Reported that the work of the Homeless Coalition had been completed
and the organization dissolved. He further reported that ten azea
churches would provide cold night shelter October through March on a
rotating basis.
Referenced a letter from the JTA concerning the five analyses being
performed concerning the interchange at Atlantic Boulevard and
Mayport Road and expressed concern for the proposal to close Florida
Boulevard. He felt closing it to through traffic during rush hours would
be adequate, not four twenty-four hours a day.
Mayor Shaughnessy
Stated that a meeting had been scheduled with the JTA for 2:00 p.m. on
Tuesday, September 2, 1998 to review the findings of their study of
traffic patterns and volumes azound the Atlantic Boulevazd/Mayport
Road interchange and requested that a letter be sent to the JTA asking
them to schedule future public meetings in the evening.
A discussion ensued as to whether or not this meeting was open to
the public, and the traffic analysis data collection method was
questioned.
Reported the mandatory ID check at the Navy base was creating traffic
backups on Mayport Road and asked if anything could be done to
alleviate the problem. City Manager Jarboe indicated he would contact
the DOT to see if anything could be done.
Requested that Staff attend the 1EA meeting.
Reported she was at the Florida League of Cities Conference during the
recent flooding and thanked the City Manager and staff for their
handling of the situation.
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Minutes Page -9-
August 24, 1998
(City Manager)
Motion: Approve the Community Development Block Grant
Contract and authorize the Mayor to execute the contract on behalf
of the City.
There was no discussion and the motion carried unanimously.
9. City Manager Reports and/or Correspondence:
City Manager Jarboe
Stated that Jack Gabriel of the Jacksonville Transportation Authority
(JTA) was working on setting up a joint meeting with the Jacksonville
Electric Authority and the cities of Neptune and Atlantic Beach to
review data on traffic volume and flow at the interchange of Mayport
Road and Atlantic Boulevard.
Reported that approximately $23,000 was spent as part of the city's
DEP Consent Order, to alleviate flooding caused by heavy rainfall
August I 1-] 3, 1998, and stated a complete report would be submitted.
10. Reports and/or requests from City Commissioners, City Attorney
and City Clerk
City Clerk King
Inquired if the Commissioners could attend a Shade Meeting on
September 1, 1998. Due to prior commitments, the Commissioners
determined that was not a good date for the meeting.
Commissioner Meserve
Reported that the Mayport Waterfronts Partnership was now officially
incorporated as Mayport Waterfront, Inc. and invited everyone to a
ground breaking ceremony scheduled for 10:00 a.m., September 29,
1998.
Reported that Daphne Schmidt, Program Director for Mayport
Waterfront, Inc., had resigned to take another position.
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Minutes Page -8-
August 24, 1998
Commissioner Mitchelson stated he favored the project ,but concurred
with the Mayor regarding the need for a budget. Commissioner Meserve
believed grant money could not be used to make a profit, and stated he
would use the time to review the information and talk to staff.
Ms. Winfree requested a letter of support from the city and approval to
apply for the grant.
Motion: Approve in concept the request for $500.00 in start-
up costs and $ti,000.00 in matching funds so the project can
proceed with expenditure of funds going through the city's
Purchasing Department.
It was agreed that a Special Called Meeting would
Budget Workshop on Wednesday, August 26, 1998,
budget and take final action on the request.
6. Action on Resolutions:
None.
Action on Ordinances:
None.
8. New Business:
be held prior to the
to receive the
A. Discussion and Related Action on the Request of Michael Paschall,
President of Beaches Area Historical Society, for a Historic Marker
to be Placed on Plaza (Mayor)
Commissioner Meserve suggested that this item be referred to the History 2000
Committee to research and find the correct location for the requested mazker
and Commissioner Beaver concured.
Since neither Mr. Paschall or his representative were present from the Beaches
Area Historical Society to explain the request, the item was deferred to the next
meeting for action.
B. Approve the Community Development Block Grant Contract and
Authorize the Mayor to Execute the Contract on Behalf of the City
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Minutes Page -7-
August 24, 1998
Subcommittee of the Stormwater Review Committee.
He suggested that the contract be delayed until after the subcommittee
makes its recommendation for the installation of pipe on Levy Road.
Mayor Shaughnessy inquired if drainage could be added on the bid, and
Cit}~ Manager Jarboe advised that the contractor would have the city
"over a barrel" if this was done.
Commissioner Meserve believed the drainage pipe was not the miracle
solution and stated the city should move forward. Commissioner
Mitchelson concurred and stated tailwater control was important, but he
believed the pipe was not the solution.
5. Committee Reports:
A. Report of Atlantic Beach History 2000 Committee and
Approval to Submit Application for a Cost Sharing Grant
(Mayor)
Woodie Winfree, Co-Chair of the Atlantic Beach History 2000
Committee, distributed grant application request information and
requested the following funding: Immediate $500.00 for start-up costs
and $6,000.00 by the end of the year as a match for ~ grant from the
Bureau of Historic Preservation, Florida Department of State, under the
Community Education Projects grants program. The information is
attached and made part of this official record as Attachment D.
Some discussion ensued concerning projected expenses for the project.
Mayor Shaughnessy felt any money given to the committee should be
reimbursed to the city. Ms. Winfree suggested that funds frcm the sale
of the book and commemorative plaques could be used for on-going
historical documentation or for any other uses approved by the
Commission.
Mayor Shaughnessy requested a budget from the committee and asked if
it could be presented by Wednesday night. Ms. Winfree stated she could
put together a budget by that time.
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Minutes Page -6-
August 24, 1998
hydrant was tested and the other for the date the problem was reported to
the Public Works Department. Public Works Director Kosoy stated that
he would add the additional columns to the report.
Mayor Shaughnessy then received and acknowledged the fire hydrant
report and requested that it be filed.
Item C. Award Contract to Petticoat Contracting, Inc. for Levy
Road Improvements, Pursuant to the Specifications of
Bid No. 9798-31 (City Manager)
Motion: Approve the low bid of Petticoat Contracting, total
Bid (as submitted) amount of $300,713.20 and a change order
amount of $8,840.00 to allow for the quantity increase. The
total cost of the project will be $309,553.20 to be performed by
the contractor and an estimated amount ofnot-to-exceed
$30,000.00 for other project related costs, which include the
resident observation by the City Inspector. In addition,
authorize the City Clerk to send notification of award to the
low bidder and authorize the City Manager to sign the
construction contract.
Commissioner Meserve, as the Commission's representative to bid
openings, first explained the need for the additional money and change
order. Secondly, he reminded the Commission that one of the
alternatives for the city's drainage plan, as proposed by a citizen, was the
installation of a drainage pipe along Levy Road to the Intracoastal
waterway, which may or may not be a partial solution to the drainage
problem. Commissioner Meserve then recommended that the
Commission award the contract and move forward with the project.
Mayor Shaughnessy then recapped the total bid prices, as revised, and
pointed out that the City Attorney had reviewed the bids.
"I here being no further discussion, the motion carried unanimously.
Joe Posch of 142 Magnolia Street had requested to speak concerning
this bid and stated that maybe the Commission had gotten "the cart
before the horse" by awarding the bid prior to the report by the Tailwater
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Minutes Page -5-
August 24, 1998
the Commission's responsiveness to the concerns of its citizens.
Mayor Shaughnessy thanked the City Manager and Staff for their work on this
request.
4. Consent Agenda:
A. Acknowledge Receipt of Fire Department Report for the
Month of July 1998 (City Manager)
B. Acknowledge Receipt of a Status Report on Fire Hydrants
(City Manager)
C. Award Contract to Petticoat Contracting, Inc. for Levy Road
Improvements, Pursuant to the Specifications of Bid No. 9798-
31 (City Manager)
Mayor Shaughnessy inquired if anyone wished to remove anything from
the consent agenda for discussion. Items B and C were removed by
Commissioners Mitchelson and Meserve respectively for further
discussion.
Mayor Shaughnessy then received and acknowledged the monthly report
for the Fire Department and requested that it be filed.
Item B. Acknowledge Receipt of a Status Report on Fire
Hydrants (City Manager)
Commissioner Mitchelson requested a verbal report from Public Works
Director Kosoy on the priorities for fire hydrant replacement. Mayor
Shaughnessy read the cover page of the staff report. Public Works
Director Kosoy explained that the recent flooding had slowed the
contractor's progress, but he hoped to address the same amount of
hydrants each week and stated that he would provide the Commission
weekly updates on action taken to correct the problems. The Fire
f lydrant Status Report is attached and made part of this official record as
Attachment C.
After briefly reviewing the report, Mayor Shaughnessy requested that
t~ti~o vertical columns be added to the report, one for the date the fire
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Minutes Page -4-
August 24, 1998
A. Discussion and Possible Action in Connection with Parking
Problems on 10th Street (Mayor)
Ma}•or Shaughnessy recounted that during the July 27, 1998 Commission
Meeting Staff and the City Manager were directed to seek solutions to the 10th
Street parking problem for Commission consideration. The Mayor then read
the eight alternate solutions, as listed in a memo dated August 18, 1998, which
is attached and made part of this official record as Attachment C.
Motion: Authorize the City Attorney to draft an agreement to
lease ten (10) parking spaces (one space per unit), to the residents
of Island Club Ton•nhomes at a fee of $500.00 per unit per year for
a period often years, and after that for a fee of $1.00 per uuit per
year. (The drafr lease will be presented for Commission consideration
on September 14, 1998 at the regulaz scheduled meeting).
Commissioner Meserve stated he did not want to give away or sell city
property, but believed that after consideration of all the alternatives, the lease
option, at a fair rate was the best choice. He also believed that under the
current laws this situation would not occur today.
Commissioner Mitchelson concurred with Commissioner Ivleserve and felt the
Commission needed to assist the residents with a permanent solution to their
problem.
Commissioner Beaver stated the lease option was not his first choice as a
solution, and inquired if there should be the right of assignment of the lease.
Ma}~or Shaughnessy stated she was not opposed to the lease arrangement, but
felt there should be public comments at the next meeting. Mayor Shaughnessy
stated that she had spoken with the Army Corps of Engineers regarding the
potential impact on beach renourishment, and was told to write the Corps
informing them of the city's plan and asking them to review the azea and
determine the minimum required number of beach access public pazking
spaces to keep the federally funded beach project. Mayor Shaughnessy
requested that the letter be sent Deputy District Engineer Richazd Bonner.
After a brief discussion concerning the content of the lease, the motion carried
unanimously.
Commissioner Mitchelson pointed out that this item had been brought to the
Commission under "Recognition of Visitors" and was just one example of
OMMISSIONERS M
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Minutes Page -3-
August 24, 1998
Sunshine Law and stated it impeded the progress of the committee. He
further stated the SRC had not met in more than six weeks and urged the
committee to move forward with its review.
G. AI Rabassa of 1820 Live Oak Lane stated he had a problem with the
way the Commissioners conducted "Recognition of Visitors". He felt the
Commissioners listened to the citizens, but citizens got no answers.
H. Don Phillips of 1566 Park Terrace West inquired if the city still had a
contract for mowing of Johansen Park. He stated the pazk had not been mowed
since the beginning of July. It was reported that a member of staff would
im~estigate the problem and contact Mr. Phillips the following day.
Aker receiving citizen input, Mayor Shaughnessy stated that the "Recognition
of Visitors" section of the agenda was not a time for lengthy dialogue, but a
time for citizens to make comments, ask questions and express concems.
Mayor Shaughnessy further stated that the Commission often needed time to
address citizen concems and could not respond immediately. She believed the
Commission gave citizens ample opportunity to speak and was very responsive
to their concems.
Commissioner Beaver concurred with Mayor Shaughnessy and took exception
to the comment of Mr. Rabassa. He stated that he sees correspondence on a
weekly basis addressing issues brought before the Commission.
Commissioner Meserve commented that unlimited public debate would extend
public meetings beyond reason and stated the Sunshine Law frustrated elected
officials probably more than committee members in that it prevents discussion
of ciq~-related business between Commissioners outside of scheduled
meetings.
Commissioner Mitchelson believed the "Recognition of Visitors" part of the
agenda was a time for the Commissioners to listen - it was intended to be a
one way communication for the citizens to express their ideas and concems.
Presbyterian Church Boy Scout Troop 37
Mayor Shaughnessy recognized Boy Scout Troop 37. It was reported that the
troop members were working on their citizenship and community service
badges and were in attendance to view government in action.
3. Unfinished Business:
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August 24, 1998
The Mayor asked for corrections or amendments to the minutes. There being
none,the minutes were unanimously approved as presented.
2. Recognition of Visitors:
A. Presentation of Award from Florida Native Plant Society in
Recognition of the Beautification of 13th Street Beach Access (City
Manager)
City Manager Jazboe commended the 13th Street Beach Access Committee for
their work and explained that the group had entered their projectin the
Florida Native Plant Society Annual Beach Beautification Contest and won
second place.
Mayor Shaughnessy presented a plaque honoring their achievement to Gloria
Vaughn, a member of the committee, and expressed the city's pride and
gratitude for their accomplishment.
B. William McGee of 1831 Selva Marina Drive believed the downwater
system should be addressed stating that the city's elevation was so flat and low
and influenced by tides that more than just the Vansfer of water from the core
city had to be considered. He urged the Commission to move forwazd with the
project.
C. Joseph Posch 142 Magnolia Street read a letter to the Commission
expressing his concerns with the Wonderwood Road Project and Mayport
Road drainage. The letter is attached and made part of this official record as
Attachment A.
D. J.P. Marchioli of 414 Sherry Drive commented that previous
administrations waived bidding procedures only for emergency situations and
inquired who monitored security and maintenance of materials and equipment
received for a project prior to installation.
F;. Alan Potter of 374 Second Street read a letter conceming the pipe line
relocation in connection with the Wonderwood Road construction project. The
letter is attached and made part of this official record as Attachment B.
F. Stephen Kuti of 1132 Linkside Drive stated the Tailwater Control
Subcommittee of the Stormwater Review Committee (SRC) had met more than
six weeks ago and at that time had reached a consensus conceming their
recommendation to the SRC. Mr. Kuti expressed frustration with the
OMMISSIONERS M
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, S00
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, AUGUST 24, 1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
John Meserve
Theo Mitchelson, Commissioners
AND: James Jazboe, City Manager
Maureen King, City Clerk
ABSENT: Mike Borno
Alan C. Jensen, City Attorney
The meeting was called to order y Mayor aug essy at p.m. e
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held August 10,
1998.
Motion: Approve minutes of the Regular Meeting held
August 10, 1998 as presented.
The Mayor asked for corrections or amendments to the minutes. There being
none,the minutes were unanimously approved as presented.
2. Approval of the minutes of the Special Called Meeting held
August 17, 1998.
Motion: Approve minutes of the Special Called Meeting held
August 17, 1998 as presented.
The Mayor asked for corrections or amendments to the minutes. There being
none, the minutes were unanimously approved as presented.
3. Approval of the minutes of the Special Called Meeting Geld
August 18, 1998.
Motion: Approve minutes of the Special Called Meeting Geld
August 18, 1998 as presented.
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COMMISSIONERS N D S O
BEAVER X X
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
HEAVER X X
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
BEAVER X X
MESERVE X
MITCHELSON X X
SHAUGHNESSY X
SEPTEMBER
JU/%CR(C~GRAPH%C~
The InlormaUon and Image Manapers°Y
1925-A N.W. Second Street
l,afnesville, Florida 32609
Phone: (352)372.6039 -Fax:(352)378~6038
www.m ieropraphiesine.com
ATTACHMENT C
Page 3
NOW FUNDS WERE SPENT:
A copy of all canceled checks and bank statements during that
report period must be attached to the monthly report to verify the
payment of previously submitted invoices and billings. Account for
all checks, including any voided checks.
SUPPLEMENTARY SUPPORT:
Please describe matching and in-kind contributions received during
this report period:
ADDITIONAL COMMENTS:
Z certify that to the best of my knowledge the data reported is
correct.
Signed: Date:,
Name: _ Title
ATTACHMENT C
Page 2
MONTHLY STATUS REPORT
(continued)
F. Installation of 600 lf. Of sidewalk on the East side of Francis
Ave.
G. Installation of sewer main on Ardella Road.
Include copies of meeting notes, brochures, programs, promotional
materials or other information per[i nent to the contract.
ATTACHMENT C
Page 1
MONTHLY STATUS REPORT
TO: Community Development Division CONTRACT NO.
REPORT NO
RECIPIENT: City of Atlantic Beach. Florida
PROJECT:_Rehabilitation/Park Imorov m n/ D A ivi y
REPORT PERIOD: to Date Submitted
PERSON FILLING OUT REPORT:
PROGRESS REPORT: Describe progress to date on:
A. Funding a licensed part-time Rehabilitation inspector to
coordinate and ensure proper rehabilitation of selected homes.
B. Rehabilitation of a minimum of 3 homes of income-eligible,
owner occupied residents in the Donner Redevelopment area.
Provide Direct Beneficiary information ae Indicated Below for:
Number of Households/Persona Directly Assisted
No.oL
Halde/
Persona Lov
and
Xod Lov
Income xhi[e roc
Nicpante
Origin Black no[
Xiapanic
Origin Am.
Indian/
Alaskan Xiapanlc Asian/
Pa ei Eic
Islander Percale
Headed
Aacis[ed I^c^°~ Native
Hahlda
C. 'Providing a Recreation.000rdinator for Donner Park. Providing
organized recreational program for 30 to 60 low and moderate income
persons in the area served by [he park. Providing statistical
information on number of unduplicated persons served.
Provide Direct Beneficiary Information as Indicated Below for:
Number of Households/Persona Directly Assisted
No.of
xsltla/
Persons Lou
and
Nod Lor
income Hhlce roc
xiapanie
Origin Black nos
Hispanic
Origin Am.
Indian/
Alaskan Hispanic A•la n/
Paclf is
Inlander Pew le
Headed
Ascie[etl Income Native
x.nle.
D. Providing administrative costs for a Donner Community
Development Corporation office Manager to coordinate the Donner CDC
activities and oversee the program compliance.
E. Providing operational costa for the Donner CDC consisting of
the reimbursement of utilities and supplies.
ATTACHMENT B
Page 5
CASH REQUEST FORM
CDBG
Name,~ity of Atlant ic B - h Request Number
Address 8 00 Seminol e Roa d Contract Number
Atlantic H ea h FT In Phone Number (904 ) 247-5800
Tax ID N0. 26-0 - 0 7 1- 9 Fax Number (9041 2 47-5805
Date Submitted
1. Contract funds received to date $
2. Contract funds disbursed to date $
3. Contract funds previously requested
but not y et received $
4. Amount of this request $
All contract funds must be disbursed within three days of
receipt. If line 2 does not equal line 1, please explain
Requested Thie
Line Item Budcet To Date• Reaueet Balance
I.A.1.Wagee $ 9,000.00 $ $ $
~ Salaries
I.A.2.Fringe $ 2,700.00 $ $ $
Benefits
Z.A.4.Travel $ 5,000.00 $ $ $
I.A.S.Ineurance $ 5,000.00 $ $ $
I.A.7.IItilities $ 1,200.00 $ $ $
E Telephone
I.B.1.Contract $135,200.00 $ $ $
Services
Totals $150,400.00 $ ~ $ $
• Please include funds requested but not yet received from line 3
in this column.
Account
I certify that [he data above is correct and the amount of the
cash requested does not exceed current needs.
S
Phone #
FAX #1
(Prepared By)
ATTACHMENT B
Page 5
CASH REQUEST FORM
CDBG
Name City of Atlant ic Be ach Request Number
Address 8 00 Seminol e Roa d Contract Number
Atlantic Beach. FL. Inc. Phone Number !904 1 247-5800
Tax ID N0 . 26-02-10 7391- 54C Fax Number_(9041 2 47-5805
Date Submitted
1. Contract funds received to date $
2. Contract funds disbursed to date $
3. Contract funds previously requested
but not y et received $
4. Amoant of this request ~ $
All contract funds must be disbursed within three days of
receipt. If line 2 does not equal line 1, please explain
Requested This
Line Item Budget To Date+ Request Balance
I.A.1.Wagee $ 9,000.00 $ $ $
~ Salaries
I.A.2.Pringe $ 2,700.00 $ $ $
Benefits
I.A.4.Travel $ 300.00 $ $ $
I.A.S.Ineurance $ 450.00 $ $ $
I.A.7.IItilitiee $ 1,200.00 $ $ $
~ Telephone
I.A.S. Other $ 7,550.00 $ $ $
Office SupplieH
I.B.1.Contract $135,200.00 $ $ $
Services
Totals $150,400.00 $ $ $
• Please include funds requested but not yet received from line 3
in this column.
CONMENTS
Account
I certify that the data above is correct and the amount of the
cash requested does not exceed current needs.
Phone
PAX
(Prepared By)
ATTACFGIENT B
Page 4
D. Procurement
In addition to meeting the requirements of Article VIZI of this
contract, which outlines the required procurement procedures and
documentation for purchase from under $500 to over $12,000, all
purchases for items over $500 must receive prior approval from
the Community Development Division. Items not specifically
identified in this contract will not be reimbursed with CDBG
funds.
ATTACHMENT B
Page 3
II. METHOD OF PAYMENT
A. Reimbursement
Unless otherwise stated, all contract funds will be released on a
reimbursement basis. Cash request forms (Attachment B, Page 5) may
be submitted monthly or more often, as the need for reimbursement
of funds arises. The time period for the City to process the cash
request from submission of the request to availability of a check
is ten to fifteen working days.
B. Cash Advance
Requests for cash advances will be granted only for immediate cash
needs (excluding salaries) and only for two weeks in advance or to
purchase an item or equipment more than $500.
C. Required Documentation
Cash requests must he accompanied by receipts, canceled checks,
invoices, written bids, phone quotes and any other reasonable and
legible documents to support the expenditure and amount of cash
requested.
Requests for reimbursement of wages, salaries and fringe benefits
must include copies of employee time sheets, demonstrating the
number of hours worked per day and per week. Each time it must be
signed by ttie employees and his or her supervisor. Zf a full-time
employee is paid partially with CDBG funds, a time distribution
sheet reporting the number of hours spent working on CDBG projects
and on other non-CDBG projects, must be submitted. All requests
for reimbursement of salary, wages and fringe benefits must be
accompanied by a copy of the paycheck.
Cash requests for reimbursement of mileage must be accompanied by
a log that identifies the employee, "from" where he or she
traveled, "to" location, °number of miles," "odometer reading"
and "purpose of trip." The mileage log must be signed by the
employee and his or her supervisor.
ATTACHMENT B
Page 2
Line Itemization
Part-time Donner CDC Office Manager,
and Recreation Coordinator 9.000.00
FICA/MED/WOkers Comp. for Office Manager $2,700
Tavel costs for Office Manager ® .31 per mile $300.00
To a~ 00 00
L._A.S. Ineuranc
Insurance for DCDC $450.00
To ~ S 450 00
I.A.7. Utilities & Telephone
Electric and Phone Service $1,200.00
- To =~ S ~ 00 00
Z.A.9. Other
Office Supplies and Rental Equipment for DCDC $1,550.00
o =~ 1 SO DO
I_B.1. consultant/Contract Serv~cee
Part-time Recreation Coordinator 12,800
Installation of Sewer Main 64,400
Rehab minimum of 3 houses 50,000
Sidewalk Construction 5,000
Part-time Rehab Inspector 3,000
Total 5 135 200 00
ATTACHMENT B
Page 1
FINANCIAL PROCEDURES
I. BUDGET
The Recipient shall adhere to the following budget in the
administration on this contract.
A. Administrative Costs
1. wages 6 Salaries $ 9.000.00
2. Fringe Benefits ~ $ 2.700.00
3. Consultant/Contract $
Services
4. Travel $ 300.00
S. Insurance $ 450.00
6. Space Costs & Rental $
7. Utilities & Telephone $ 1.200.00
8. Other Costs $ 7.550.00
(Office Supplea
& Equipment Rental)
Total Administrative Costa $ 15.200.00
B. Activity Costs
1. Consultant/Contract
Services $135.200.00
2. Materials $
3. Supplies $
4. Equipment Purchase $
5. Equipment Rental/Lease $
6. Transportation $
7. Other $
Total Activity Costs $135.200
TOTAL CDBG $150.400
ATTACHMENT A
Page 2
II. SPECIAL REQUIREMENTS
A. The Recipient shall include in all advertisements or
promotions a statement Chat whole or partial funding of the project
is supplied by the City of Jacksonville, Community Development
Block Grant program or wording to that effect. Construction
projects shall include a sign indicating that whole or partial
funding of the project is supplied by the City of Jacksonville's,
Community Development Block Grant program or wording to that
effect. Specifications for the sign shall be supplied by the City.
B. The following Labor Standards requirements shall be followed
for construction contracts covered by these provisions:
1. Wage Decisions and Federal Labor Standards provisions
will be provided to the Recipient by the City. The Wage
Decisions and Federal Labor Standards shall be included in the
recipient's bid specifications.
2. The Recipient's bid specifications shall be reviewed by,
the City before the project is advertised.
3. Contractors shall be certified by the City as eligible to
. participate in Federally-assisted construction projects prior
to the contract award.
4. All participating contractors shall attend a pre-
construction meeting during which they will be advised of
their obligations to comply with the statutes and
regulations that govern the use of Federal funds for
construction.
C. It shall be the responsibility of the Recipient, acting as the
prime cort ractor, to ensure that all subcontractors submit weekly
payrolls. The Recipient shall also maintain weekly payroll records.
All payroll records shall be forwarded to the City no later that
10 days after each work week is completed.
D. Information on income, by family size must be provided,
which indicates that family or individuals served meet the
Federal definition of low and moderate income households,
according to Federal Housing Assistance Payments Program,
Section 8 income limits.
ATTACHMENT A
Page 1
I. SCOPE OF SERVICES
During the term of this contract, the Recipient agrees to:
A. Fund a part-time licenced Rehabilitation Inspector to
coordinate and ensure proper rehabilitation of selected homes.
B. Rehabilitate a minimum of three homes of income-eligible,
owner occupied residents in the Donner Redevelopment area.
C. Provide a Recreatipn Coordinator for Donner Park. The
coordinator will provide organized recreational program for 30 to
60 low and moderate income persons in the area served by the park.
Provide statistical information on number of unduplicated persons
served.
D. Provide administrative costs for a Donner Community
Development Corporation Office Manager to coordinate the Donner CDC
activities and oversee the program compliance.
E. Provide operational costs for the Donner CDC which will
consist of the reimbursement of utilities and supplies.
F. Installation of 600 linear ft. Of sidewalk on East Side of
Francis Ave.
G. Installation of sewer main on Ardella Road.
,. ._ r _ .. .. __
IN WITNESS WHEREOF, the parties hereto duly execute this
agreement as of the day and year first written above.
A T T E S T:
CITY OF JACKSONVILLE, FLORIDA
Corporate Secretary
BY:
John A. Delaney, Mayor Date
W I T N E S S:
CITY OF ATLANTIC BEACH
Recipient's Witness
BY:
Recipient's Signature Date
Date
Name_Suzanne Shaughnessy
Tit
IN COMPLIANCE with the Charter of the City of Jacksonville, I
do hereby certify that there is an unexpended, unencumbered, and
unimpounded balance in the appropriation to cover the foregoing
contract, and provision has been made for the payment of monies
provided therein to be paid.
FORM APPROVED:
Assistant Counsel
Date
. . . . . . . . . . . .
RECIPIENT INFORMATION
ADDRESS: CONTACT PERSON:
sy of A lan B a h Oeorg~ Worley
800 Seminole Road TITLE Community DeveloQment Dir.
A lan i Bea h. F PHONE (9041 247-5817
Federal Taxpayer Identification Number- 25-0 - D7aai- 4
Director of Pinance Date
Account # PD D~A~B• a-049 8
($28,000)
PDCDIAIBGAB-06504
($122,400)
Amount $ _ 5150.400
Project #
Contract #
COMMUNITY DEVELOPMENT
ACCOUNTING
.C- g 70
APPROVED DATE
9
ARTICLE X
10.1,The Recipient shall carry out each activity in compliance with
all applicable Federal laws and regulations as described in
Attachment I attached hereto and made a part thereof:
~. Pub. L 88-352 - Title VZ of the Civil Rights Act of 1964
,~ Pub. L. 90-289 - Title VIII of the Civil Rights Act of 1968
Executive Order 11063 as amended by Executive Order 12259
Section 109 of the Act
~ Labor Standards ,
~ National Flood Insurance Program
~L. Relocation and Acquisition
~ Employment and Contracting Opportunities:
Executive Order 11296 (41 CFR Chapter 60)
Section 3 of the Housing and Urban Development Act of 1968
(12 U.S.C. 1701u)
_1L Lead-Based Paint
~ Use of Debarred, Suspended or ineligible Contractors or
Subrecipien[s.
~ Displacement
~_' Nondiscrimination Based on Handicap
~ Section 509 of the Rehabilitation Act of 1973
~ Environmental Protection Agency Regulations
_]t_ National Environmental Policy Act of 1969
8
ARTICLE IX
Conflict ~f int r s
9. 'In the procurement of labor, supplies, equipment, construction
and services by the Recipient or by any subrecipient, the conflict
of interest provisions in 24 CFR 85.36 and OMB Circular No. A-110
shall be adhered to.
9.1 No person who is an employee, agent, consultant, officer, or
elected official or appointed official of the Recipient, or of any
designated public agencies, or subrecipients which are receiving
CDBG funds or who exercise or have exercised any functions or
responsibilities with respect to CDBG activities or who are in a
position to participate in a decision-making process or gain inside
information with regard to such activities, may obtain a personal
or financial interest or benefit from [he activity, or have an
interest in any contract, subcontract or agreement with respect
thereto, or the proceeds thereunder, either for themselves or those
with whom they have family or business ties, during their tenure or
for one year thereafter.
9.2 Upon the written request of the Recipient, the U.S. Department
of HUD may grant an exception [o the provisions of 9.1 on a case-
by-case basis when i[ determines that such an exception will serve
to further the purposes of the Act and the effective and efficient
adminiet ration of the Recipient's program or project.
7
ARTICLE VIII
e. The Recipient shall hire an independent certified public
accountant to audit the program (not to be funded from these grant
monies) in accordance with OMH Circular A-128. If a grant specific
audit is conducted, it must be submitted to the City no later than
120 days after the end of the contract. If included in the
Recipient's overall organizational audit(s) it must be submitted no
later than 120 days following the end of each fiscal year, during
which grant funds were expended. OMB Circular A-128 is included in
Attachment E.
8.1 The Recipient agrees to abide by the provisions of Chapter
112.3135, Florida Statutes, pertaining to nepotism in their
performance under this contract. Chapter 112.3135 is included as
Attachment F, attached hereto and made a part thereof.
8.2 The Recipient agrees to abide by Chapter 119, Public Records
of the Florida Statutes, and its successors, attached hereto and
made a part thereof as Attachment G.
8.3 The Recipient accepts these funds so appropriated in
accordance with the terms of this contract and Chapter 118
Miscellaneous Appropriations of the Jacksonville Municipal Code as
from time to time amended. Chapter 118 is hereby attached and made
a part thereof as Attachment K.
8.4 The Recipient agrees to adhere to the following City
procurement requirements in their purchase of labor, materials,
supplies, and equipment:
Any purchase up to $500.00 will require documentation of two
phone quotes [o verify [he lowest price was used in the
purchase.
Any purchase over $500.00 to $2,000.00 will require two
written estimates or two phone quotes.
Any purchase over $2,000.00 to $9,000.00 will require three
written estimates.
Any purchase over $4,000.00 tc $8,000.00 will require four
written estimates.
Any purchase over $B,OOC.00 to $12,G00.00 will require five
written estimates.
Any purchase over $12,000.00 will require a formal bid
procedure (advertising and sealed bids).
6
ARTICLE VII
Uniform Adm'nis ra iv R q it m n
7. 'The Recipient shall comply with the requirements and standards
of OMB Circular No. A-87, `Principles for Determining Costs
Applicable to Grants and Contracts with State, Local, and Federally
Recognized Indian Tribal Governments," and with the following
sections of 24 CFR 85, "Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments," included in
Attachment D, attached hereto and made a part thereof.
Subpart A - General
85.3 Definitions
86.6 Additions and Exceptions
Subpart 8 - Pre-Award Requirements
85.12 Special grants or subgrants conditions for "high-
risk" grantees
Subpart C - Post-Award Requirements
Financial Administration
85.20 Standards for financial management system (except
paragraph (a)]
85.21 Payment requirements (except as modified by 29 CFR,
Subpar[ J,.570.513)
85.22 Allowable costs
85.24 Matching or cost sharing
85.25 Program income
85.26 Non-Federal audits
Changes, Property, and Subawards
85 .30 Changes under discretionary (project) awards
85 .31 Real property
85. 32 Equipment
85. 33 Supplies
85. 34 Copyrights
85. 35 Subawards to debarred and suspended parties
85. 36 Procurement [except paragraph (a)]
85. 37 Subgzants
Reports, Records Retention, and Enforcement
85. 90 Monitoring and reporting program performance
(except paragraphs (b) through (d) and paragraph
ff)]
85. 41 Financial reporting (except paragraph (a), (b), and
(e)I
85. 42 Retention and access requirements for records
85. 93 Enforcement
85. 94 Te rmina[ion for convenience
Subpart D - After-the-Grant Requirements
85.51 Later disallowances and adjustments
85.52 Collections due
5
ARTICLE VI
6. This contract shall be effective for the period beginning the
ist day of October, 1998, and shall terminate on the 30th day of
September, 1999, unless canceled sooner with or without cause, by
either party by giving thirty (30) days prior written notice of
such cancellation.
6.1 Provided, that if the Recipient should materially fail to
comply with any term of the award, suspension or termination may
occur in accordance with 24 CFR 85.43 and, in accordance with 24
CFR 85.44, included here as Attachment D, the award may be
terminated for convenience. In the event that funds should fail to
be or cease to be provided to the City, then the City may terminate
this contract instantly and shall reimburse payments that were
expended up to that date of the termination only.
4
ARTICLE IV
Reporting
4. The Recipient shall provide the City with a monthly report of
all activities, including a narrative summary of progress, and a
financial statement showing all expenditures appropriate to the
project, and evidence of meeting one of the primary objectives of
the Community Development Block Grant Program as described in
Attachment A.
4.1 The Recipient shall use the report form that has been approved
by the City, as described in Attachment C, attached hereto and made
a par[ thereof.
4.2 The report shall be due on the fifteenth day of each month and
shall continue until all information concerning the project has
been received by the City.
4.3 The Recipient's failure to submit monthly reports shall give
cause for further payments to the Recipient being withheld.
4.4 The Recipient shall provide the City with additional program
information as needed.
ARTICLE V
Indemnification
S. The Recipient shall act as an independent contractor, and not
as an employee of the City, in operating the aforementioned
services. The Recipient shall be liable, and agrees to be liable
for, and shall indemnify, defend and hold the City harmless from
all claims, suits, judgments, or damages arising from the operating
of [he services required by this contract during the course of the
contract to the extent allowable under the law.
3
ARTICLE II
Scope of Services
2. The Recipient agrees to provide housing rehabilitation, public
service and public facility and improvement activities as described
in Attachment A, attached hereto and made a part thereof.
ARTICLE III
Funding
3. The City agrees to pay the Recipient a maximum amount of
$150,400.00. ,
3.1 The City shall pay this amount over the period of this
contract to the Recipient for services rendered herein.
3.2 The method of payment shall be according to the Financial
Procedures, ae described in Attachment B, attached hereto and made
a part thereof.
3.3 Any unused or residual funds remaining at the termination of
this contract shall revert to the City and shall be due and payable
on such date of the termination and shall be paid no later than
thirty (30) days thereafter.
3.4 Funds may be transferred from line item to line item within
the line items specified in Attachment B only with prior written
approval of the City, provided that no expenditure shall exceed the
maximum indebtedness of this contract.
3.5 The use of funds described in this agreement is subject to the
written approval of the United States Department of Housing and
Urban Development.
2
CONTRACT BETWEEN
THE
CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH
THIS AGREEMENT, made and entered in duplicate as of this Ist
day of October, 1998 by and between the CITY OF JACKSONVILLE, a
municipal corporation in Duval County, hereafter referred to as
the City, and the CITY OF ATLANTIC BEACH, a municipal corporation
in Duval County, hereafter referred to as the Recipient.
W Z T N E S S E T H:
WHEREAS, the City has been awarded a Community Development
Block Grant which provides for the development, establishment and
administration of projects to benefit low and moderate income
persons, aid in the elimination of slums and blight or meet an
urgent community need;
WHEREAS, said grant provides that the City will contract with
nonprofit community groups, to administer and implement the project
sec forth therein;
WHEREAS, it is in the~best interest of the City to enter into
a special contract with the Recipient for the administration of a
portion of said grant;
WHEREAS, the City hereby engages the services of the Recipient
to administer and implement a portion of the Community Development
Block Grant for a Community Development project;
NOW, THEREFORE, in consideration of the mutual premises and
covenants, the parties agree as follows:
ARTICLE I
Sunerv`sion
1. The Recipient agrees to perform the required services under
the general coordination of the Community Development Division,
Planning and Development Department, Ci[y of Jacksonville.
1
E119,000 for rehabilitation of at least 3 homes, Francis Avenue sidewalk
extension, and the installation of a sewer main on Ardetla Road.
RECOMMENDATION:
Staff recorrvnends approval of this proposed contract and requests the City
Commission authorize the Mayor to sign on behaN of the City of Atlantic Beach.
ATTACHMENTS:
1) Proposed 1998/1999 CDBG Contract
REVIEWED BY CITY MANAGER: `~~' ~`N' `'~`~`~ ~ / "` ~"`'~~
AGENDA ITEM NO.
88
g-zN-98
STAFF REPORT
AGENDA ITEM: Approval of 1998\1999 CDBG Contract
SUBMITTED BY: George Worley II, Community Development Director ~S~"y/~-"
DATE: August 18, 1998
BACKGROUND:
Attached is the proposed contract between the City of Jacksonville and the City
of Atlantic Beach for the disposition of $150,400 of Community Development Block
Grant funds. These funds are received by the City of Jacksonville from the Department
of Housing and Urban Development in Washington D.C. Jacksonville receives an
amount based, in part, on the population of their service area. By interlocal agreement
the City of Atlantic Beach receives an amount based on its percentage of Jacksonville's
population.
The City of Atlantic Beach adopted a program in 1990 for the revitalization of the
initial Donner Subdivision target area which emphasized the rehabilitation of owner-
occupied homes. This emphasis was to promote increased and long term owner
occupancy of residential buildings rather than rental.
This proposed contract incudes funds for housing rehabilitation as in past
contracts, but also includes an extension of sewer service for a block within the target
area wi-I provide 121ots with services. Also, continuation of sidewalk construction
along Donner Road will nearly complete a loop through the neighborhood. As in past
years, this contract also reflects the City of Atlantic Beaches continued support of the
Donner Community Development Corporations work in the target neighbofiood by
funding some administrative functions and supplies.
This years proposed budget includes:
$24,500 for both apart-time Office Manager to assist the DCDC and the City in
operations and coordination, and one half of the Donner Park Recreation
Coordinators salary.
$3,000 for a Rehabilitation Inspector (this is an independent contractor).
$3,500 for utilities and insurance for the DCDC office at 1671 Francis Avenue.
NOTICE
OF
ILLEGIBILITY
ILLEGIBILITY OF SOME OF
THESE DOCUMENTS IS DUE
TO THE POOR QUALITY OF
THE ORIGINAL. THE FAULT
DOES NOT LIE WITH THE
CAMERA OR ITS OPERATOR.
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the 780th Field Artillery Battalion was being unloaded in the Philippines when
the war ended.
For the nostalgic minded veterans of the 53rd Coast Artillery Regiment,
there is a reunion scheduled for October 12th-14th, 1995 at Independence,
Ohio, a suburb of Cleveland. This should be a great opportunity for the men
to meet those with whom they served at Atlantic Beach and elsewhere during the
early days of "The Big One."
Submitted by:
Russell Pardee
1909 Seminole Rd.
Atlantic Beach, F1 32233
September 29, 1995
_ ~z _
emplaced nearby the gun revetments during the war years, still could be found.
Also, behind the dunes and on the lower level off the pathway from Seminole
Road, the cement foundation for the latrine is still intact.
As to the south base end stations, one of the four cement foundations
for the tower has been found. It is located alongside the Oceanwalk wooden
walkway to the beach and about one hundred feet in from Seminole Road.
The 53rd Coast Artillery Regiment,, the primary unit at the Atlantic
Beach camp, underwent a transformation after transfer to Camp Pendleton,
Virginia in March, 1944. On June 14, 1944, the Hq. and Hq. Battery were
redesignated as the 153rd Coast Artillery Group. The three battalions at the
same time were redesignated as follows:
1st Battalion-including Batteries A and B became the 290th Coast
Artillery Battalion;
2nd Battalion-including Batteries C and D became the 291st Coast
Artillery Battalion;
3rd Battalion-including Batteries E and F became the 292nd Coast
Artillery Battalion.
On August 14, 1944, these redesignated units were transferred to Ft.
Bcagg, North Carolina and converted to Field Artillery as follows:
*290th Coast Artillery Battalion became the 778th Field Artillery
Battalion armed with 240mm howitzers;
*291st Coast Artillery Battalion became the 779th Field Artillery
Battalion armed with 240mm howitzers;
*292nd Coast Artillery Battalion became the 780th Field Artillery
Battalion armed with S inch guns;
153rd Coast Artillery Group became the 153rd Field Artillery Group.
*Additional personnel were added to activate C Battery and Service
Battery in order to bring each battalion up to full strength.
After training at Ft. Bragg, the 153rd Field Artillery Group was shipped
to Europe and saw limited action there before V.E. day. The 778th and 779th
Field Artillery Battalions saw only limited action in the Philippines while
- 1 1 -
SOME SERVICEMEN RECOLLECTIONS OF WORLD WAR II AT THE BEACHES
Life for the servicemen at Combat Team Camp Atlantic Beach was certainly
pleasant. The camp was located in a small, friendly town, was close to the
beach and there was always transportation available to the USO and the
amusement park at Jacksonville Beach. While on duty at the gun position,
there was a lot of recreation time for water sports and touch football on the
beach. All servicemen will certainly recall the off duty hours at the small
beach bar on the south side of the Atlantic Blvd. ramp to the beach and at the
Copper Kettle restaurant across the ramp. On trips to and from Jacksonville,
the bus and taxi drivers were on the return trip asked to "let us off at the
lighthouse." This lighthouse was located at Saltair Blvd. (later Seminole
Road) and Atlantic Blvd and was part of a gas station actually in the middle
of the road junction. It was the one thing about the area that servicemen
recall as it was so unusual.
After the war ended, the buildings at the base camp were removed and in
the 1950's, the camp area was converted to an airport and known as Bull
Airport. The airport operated until the early 1960's when it was closed and
became a real estate development, Selva Lakes. Also part of the camp area
ended up as the Selva Marina Country Club golf course which was developed i.n
the 1950's.
As to the gun position off Seminole Road, it is now part of Area 7 of
Hanna Park which is operated by the City of Jacksonville and is unspoiled.
Even today, three of the four gun revetments can still be identified although
overgrown with palmettos and underbrush. The view from the gun revetments
eastward has changed as storms and hurricanes have moved the beach about
forty-five yards to the east. As recently as 1989, remains of sandbags
- 10 -
seen training on the beach. After this unit left in early June, 1944, the
only unit at the camp was Battery A, 263rd Coast Artillery Regiment and its
supporting medical detachment.
There was a further reorganization of troops in the Southeastern Sector
and on October 1, 1944 Battery A, 263rd Coast Artillery Regiment was
redesignated as the 248th Coast Artillery Battery (Harbor Defense). Then on
October 9, 1944, the Temporary Harbor Defense of Jacksonville was abandoned
and the 248th Coast Artillery Battery was ordered to Ft. Bragg, North Carolina
for assignment to Army Ground Forces. Before departing from its station at
Atlantic Beach, the 248th Coast Artillery Battery was the recipient of high
commendation, in the form of a Resolution of Appreciation and Commendation,
from the public officials and citizens of the city of Jacksonville Beach,
Florida, unanimously adopted by the City Council, as a tribute for the
effective and valorous assistance rendered by this Unit when that area was
struck by a severe hurricane on 23 October 1944. The Resolution was forwarded
in a letter from the City of Jacksonville Beach, signed by the City Manager,
addressed to Major General D. S. Wilson, Commanding General, Southeastern
Sector, Eastern Defense Command, dated 8 November 1944. It eulogized the
splendid cooperation and effective assistance given by the 248th Coast
Artillery Battery in this emergency, unmindful of personal dangers and the
efforts involved, and expressed the sincere appreciation of the citizens and
public officials of the City of Jacksonville Beach, Florida.
From November 1944 until the end of the war, there is no record of any
troops based at the Atlantic Beach camp or any use of the gun position.
S
Anti-Tank Company, Ban3 and Medical Detachment); also by the 243rd Field
Artillery Battalion (Hq., Hq. Battery and Service Battery) in April
1943-departed November, 1943.
2) Hq. and Hq. Company, 61st Engineer Battalion (Combat) arrived January
1943-departed September 1943.
3) 677th Medical Collection Company (less detachments) arrived March,
1943-departed March, 1944. .
In early 1944, the Eastern Defense Command was reorganized in order to
reduce the number of troops in combat team camps on the coastal frontier. It
was reasoned that only a limited defense should be maintained against
possible, but improbable isolated raids by submarines, aircraft or surface
vessels operating by stealth. As of March 1, 1944, the Southern Sector Hq. in
Jacksonville under whose command Combat Team Camp Atlantic Beach operated, was
inactivated and its jurisdiction passed to Southeastern Sector Hq. in Raleigh,
North Carolina. That headquarters then transferred out the last two major
troop units at the camp. The 53rd Coast Artillery units on March 15, 1944
were transferred back to Camp Pendleton, Virginia and the 144th Infantry
Regiment was transferred to Camp Van Dorn, Mississippi for reassignment to the
Army Ground Forces.
Battery A, 53rd Coast Artillery Regiment vacated the gun position off
Seminole P.oad upon transfer but the position was immediately occupied by its
replacement, Battery A, 263rd Coast Artillery Regiment which was transferred
to Atlantic Beach from Ft. 2~oultrie, South Carolina.
Also in late March, 1944, the 36th Cavalry Reconnaissance Squadron
(i4echanized), a unit of the 11th Cavalry Group arrived at Combat Team Camp
Atlantic Beach for a short training period of about seventy days prior to an
overseas assignment. During this period, the unit's 17 light tanks could be
- 8 -
ac the base camp was still underway. There was no office for Col. Shepherd,
the commanding officer. As a result, the regimental office had to be
established in downtown Jacksonville in the Realty Building where space was
taken, next to that of SoutheraSector Hq. of the Eastern Defense Command. It
wasn't until mid-February 1943 that the 53rd Hq. was moved back to the
Atlantic Beach camp.
A[ the gun position, there were numerous gun section alerts and periodic
search light drills using targets towed by the Navy. Also, there was a
con*_inuing improvement and sandbagging of the revetments along with
construction and sandbagging of ammunition shelters.
Typical of the training alerts conducted at the Atlantic Beach camp and
gun posi*_ion was the following as reported by Souther Sector Hq.:
"General alert and drill for Harbor Defenses held on 5 December 1942 at
0911. One round fired from alert gun 28 seconds later. The remaining
three guns were ready to fire at 0926. First truck from Camp Atlantic
Beach arrived at guns with personnel at 0920 and the last truck at 0922.
Gas alarm was conducted during the alert and both bear_h defense plans
were put into effect."
In order to maintain a continuing alert status at the gun position,
personnel were rotated on a four-day cycle; i.e. two days on duty at the gun
position, 1 day leave, then 1 day duty at the base camp. There were training
exercises involving road marches and overnight bivouacs at Ponte Vedra; also
service practice with the four 155mm guns was conducted periodically using
targets towed by the Navy.
While the 53rd Coast P.rtiilery troops were the permanent or anchor units
at the Atlantic Beach camp, there were a number of other units that rotated in
and out. These are as follows:
1) In January 1943, the 26th Infantry Division units (104th Infantry
Regiment and 102nd Field Artillery Battalion) were relieved by the 144th
Infantry Regiment (including the Hq. and Hq Company, Service Company,
- ~ -
After a short organizational and training period at Camp Pendleton, the
newly formed regiment was assigned to the Southern Sector of the Eastern
Defense Command. The entire regiment then moved to six Temporary Harbor
Defense sites as follows in October, 1942:
Units
Battery A, Hq Battery and G Battery
(less detachments)
Band
Medical Detachment
Battery B & Hq 1st Battalion
Hq 2nd Battalion
Battery C
Battery D
Battery E & Hq 3rd Battalion
Battery F
Location
Atlantic Beach, Florida
Atlantic Beach, Florida
Atlantic Beach, Florida
Pass-A-Grille (Tampa, Florida)
Hollywood, Florida (later to Miami)
Miami Beach, Florida
Ft. Lauderdale, Florida
Ft. Screven (Savannah, Georgia)
Kure Beach, (Wilmington) North
Carolina
On October 19, 1942, the main body of troops of Battery A, 53rd Coast
Artillery Regiment, along with Regimental Hq, Hq Battery, G Battery (less
detachments assigned to the other 5 firing batteries), Medical Detachment, and
Band arrived at the Atlantic Beach camp. The four tractor-drawn 155mm guns of
Battery A were then emplaced in revetments on top of the open sand dunes at
the newly established gun position off Seminole Road, about two miles north of
the base camp. Palmetto logs were placed vertically in the revetments to keep
sand from drifting into the guns and camouflage nets were placed over the
guns. P.lso the north and south towers (base end stations) along with a
similar tower at the gun position were activated and alert crews manned the
guns, plotting room, and base end stations around the clock. Down back of the
fifteen foot high sand dunes were four small buildings: an alert barracks,
plotting room, gun mechanics room and a latrine. Also, there was a small
guard shack for the duty sentry at the pathway entrance to the gun position
off Seminole Road. Thus on October 24, 1942 at 6:00 p.m., Battery A opened
the Temporary Harbor Defenses of Jacksonville at the gun position.
P.s the newly arrived 53rd Coast Artillery troops found out, construction
- 6 -
consisted of the following:
(a) Hq. & Hq. Company, 104th Infantry Regiment
(b) 104th Infantry Regimental Band
(c) Hq. & Hq. Battery (less detachments), 102nd Field Artillery
Battalion.
All the rifle companies of the 104th Infantry Regiment and the three firing
batteries (lOSmm howitzers) of the 102nd FA Battalion were spread up and down
the East coast at other combat team camps and only the headquarters of these
two units were at Atlantic Beach.
By September 3, 1942, the 104th Infantry Regiment had additional troops
at Atlantic Beach consisting of Service Company, and the Anti-Tank Company and
Medical Detachment (less small detachments of each assigned elsewhere); also
the 102nd FA Battalion now had its Service Battery at the camp.
On October 9, 1942 an advance detachment from Battery A of the 53rd
Coast Artillery Regiment arrived at the Atlantic Beach camp to prepare for
movement of the battery along with other regimental units from Camp Pendleton,
Virginia. The 53rd Coast Artillery Regiment, with a storied World War I
record, was deactivated in 1921. Then it was activated on July 20, 1942 as a
155mm gun tractor drawn coast artillery regiment with Lt. Col. later Col.
Charles E. Shepherd as regimental commander. The regiment was organized as
follows:
1st Battalion
Battery A & B *(each with four guns)
2nd Battalion
Battery C & D *(each with four guns)
3rd Battalion
Battery E & F *(each with four guns)
G Battery -- Searchlight
Band
Medical Detachment
*maximum range 20,000 yards
- 5 -
Land for the camp was leased primarily from R.C.B.S. Corporation, a
development company with large real estate holdings in Atlantic Beach.
Principals in this company were a group of attorneys whose last initials
formed the company name (i.e. Rogers, Crawford, Bull ~ Schwartz).
Somewhat later in 1942, the Corps of Engineers under a 'Coastal Defense"
program, leased another 29 plus acres from R. C.B.S. Corporation. This
consisted of four sites with the largest about 28 acres and located off
Seminole Road at Manhattan Beach (later to be known as Seminole Beach). This
latter area was to be developed as a position for a four gun 155mm coast
artillery battery and was one of a number of Temporary Harbor Defense sues
established on the East coast to protect harbor entrances using long range
artillery. Also, part of the "Coastal Defense" project involved acquisition
of two small parcels located about one mile north of the gun position and one
mile south. On each of these two sites, a fifty foot tower was built and was
known as a base end station. These stations, using azimuth instruments would
take sighting angles to targets and report data to a plotting room which would
track the target and convert the data into range and direction settings for
the guns; they then would be fired. It was planned that the coast artillery
battery which would man the gun position on an alert basis around [he clock,
would be based permanently at the so-called base camp, namely Combat Team
Camp, Atlantic Beach.
MILITARY OPERATIONS AT COMBAT TEAM CAMP ATLANTIC BEACH
AND ITS SATELLITE GUN POSITION
In late July 1942, the first combat units arrived at the newly built
camp. These troops were part of [he 26th Infantry (Yankee) Division and
- 4 -
installations, the remaining seven were apprehended, tried, convicted
and sentenced on August 8, 1942. Six were executed, one received a life
sentence and one a thirty year sentence.
5) On April 11, 1942, the headquarters of the Southern Sector, a unit of
the Eastern Defense Command, moved from Atlanta, Georgia to the Realty
Building in Jacksonville, Florida, across the street from the Florida
Theatre. The Southern Sector coordinated all coastal and harbor defense
activities on the East coast from North Carolina to the West coast of
Florida. This involved the placement of coast artillery batteries at a
number of Temporary Harbor Defense sites and the establishment of a
number of combat team camps. These camps normally had infantry units in
com?any or battalion strength and were supported by field artillery.
This infantry-artillery team then would be able to provide an immediate
ground response to any landings from submarines or shelling by surface
vessels. P.lso the combat team camps if near a harbor, would normally
have a coast artillery battery emplaced in order to provide a long range
artillery defense.
ESTABLISHMENT OF COMBAT TEAM CAMP ATLANTIC BEACH AND ITS
SATELLITE GUN POSITION OFF SEMINOLE ROAD
In April 1942, the U.S. Army Corps of Engineers leased 149.77 acres of
land off Plaza in Atlantic Beach and construction was begun on an army camp.
This camp was identified in the Corp of Engineers files as "Atlantic Beach
Recreation Site," with the purpose of providing a place for service men to
sleep while on leave at the beaches. Actual use, however, was as a combat
team camp for rotating infantry, artillery and support units.
- 3 -
a result of the following, began to see the expansion of the war effort
locally and to witness enemy action close at hand:
1) On the Saturday after Pearl Harbor, George Mozo, an Atlantic Beach
employee of a New York contractor, received an urgent request to lay a
cable 42 inches deep for the telephone company from 15th St. and Beach
Avenue in Atlantic Beach to a point 300 feet north of Steele Avenue (now
Moale Avenue in Mayport). This was accomplished in a very short time
and Mozo believes this proiect involved the establishment of a radar
installation at Mayport.
2) On January 5, 1942 at a meeting of the Jacksonville Beach City
Council, there was appropriated $1,000.00 to grade and drain 7th Avenue
North from 3rd St. to the "Recreation Camp" with the work to be
completed within two weeks. (Presumably this was to accomodate the army
troops then bivouacked there). Then at a meeting on [4ay 18, 1942, City
Manager Palmer reported that the Army Recreation Camp would be moved
from Jacksonville Beach to Atlantic Beach where a new army camp was
being built off Plaza.
3} German submarine activity off the Florida coast in early 1942 caused
a substantial loss in Allied ships. On the night of April 10, 1942, the
SS Gulfamerica, a tanker, was torpedoed about four miles off
Jacksonville Beach and the vessel was then shelled with deck guns until
it sank. All this action was witnessed by hundreds of people on shore.
4) On the night of June 16, 1942, a German submarine surfaced off Ponte
Vedr2 Beach and put ashore four saboteurs. They buried explosives on
the beach and ther, left the area to rendezvous with four other saboteurs
who came ashore on Long Island, New York from another submarine. After
one of the eight informed the FBI of their plan to blow up defense
- 2 -
MILITARY OPERATIONS AT THE BEACHES DURING WORLD WAR II
k'orld War II at the Beaches became a reality on January 2, 1942 when two
units of the 31st Infantry Division, a National Guard division from Louisiana,
Mississippi, Alabama and Florida, arrived at a bivouac area in Jacksonville
Beach. These units were the 1st Battalion of the 155th Infantry Regiment
(less Company B) and Battery A of the 116th Field Artillery Battalion and they
formed a combat team. These divisional troops, shortly after Pearl Harbor,
had been ordered to Jacksonville and had been bivouacked at the circus
grounds. Their duties involved protection of important facilities. In the
report dated December 29, 1941 of the Southern Sector of the Southern Coastal
Frontier, the U.S. Army headquarters concerned with coastal defense, appears
the following troop disposition:
"Bridge over Trout River -3 Riflemen
Seminole Beach, Mayport -13 Riflemen
Old St. Johns River Bridge -4 Riflemen
New St. Johns River Bridge -5 Riflemen"
The Southern Sector report for December 31, 1941 shows that this combat
team moved to Jacksonville Beach from Jacksonville and bivouacked in the
"recreational area" there. This "recreational area" has been identified on a
1943 aerial photo as being located in an area bounded by 7th and 9th Avenue
North and 8th and 10th St. W. These troops remained at this camp until mid
February at which time they were transferred out, leaving no troops at this
Jacksonville Beach site. In May 1942, [he Regimental Headquarters Company of
the 104th Infantry Regiment and Hq. Battery of the 102nd Field Artillery
Battalion, (both being Massachusetts National Guard units) arrived at the
Jacksonville Beach "recreational area" and stayed there for about a month.
They then moved to the newly built camp at Atlantic Beach.
Immediately after Pearl Harbor and well into 1942, Beaches residents, as
- 1 -
g 8~-98
Mayor Suzanne Shaughnessy,
Commissioner John Meserve,
Commissioner Mike Borno,
Commissioner Theo Mitchelson,
Commissioner Richard Beaver,
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Re: COMBAT TEAM CAMP"
Atlantic Beach, Florida
1942-1945
Dear Mayor Shaughnessy and Commissioners:
One of our members, Russell J. Pardee, an Atlantic Beach resident, has
researched the above captioned former military post and has summarized
his findings in the enclosed report, "Military Operations at the Beaches
Suring World War II". Also enclosed is an aerial photo of the camp taken
in August, 1943 at which time Pardee was stationed there in "A" Battery of
The 53rd Coast Artillery Regiment.
We believe the City of Atlantic Beach might wish to consider placing a
commemorative marker on Plaza to show the location of the camp and thus
preserve the historical significance of the area. With that in mind, there
is also enclosed a project map of the camp area as furnished by the Army
Corps of fhgineers.
Mr. Pardee will be away during the summer, but any questions you may have
can be directed to our Archivist Aright Wilson, at our Archives, 241-5657.
For your information, we are also making a request of the City of Jack-
sonville to establish a similar comnembrative marker at the site of the
gun position in Area 7 in Hanna Park.
Sincerely,
Michael Paschall, President
thcl (3)
uailaiaa neu 1a: ua rM aua ~aa uaoe fG111V VAa VV:LLM1.11.~V ~Vy:
N
.J
PETTiCt7A7 CONTRACTING, INC.
August 19. 1998
Mr. Bob Kosoy, P.F.
Dim;lor of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach. Florida 32233
Re: Levy Road Improvements
Ikaz Mr. ICosoy,
As discussed on the telephone in rcgazd to our bid on said project, Petticoat
Contracting, Inc. will agree to the utilization of our quoted unit price for 10" P'7C
Watermain for the correction of the plan quantity. if there are any questions in reganl to
this matter, pl~ic wntaM me at our office.
Sincerely .
G L. Wilson /Estimator
Petticoat Contracting, Inc.
11025 Blasius Road • Jacksonville, Florida 32226 • (904} 751-0888 • FAX (90a) 751.0988
Roadwork • Grading • Paving • Storm Drainage • Water and Sewer Utilities
ALAN JENSEN ATTY 479 P01
ALAN C. JEIVSFN
Ntorae) +t ]Caw
9J5 Nmt6 T1tra SfsNt
Pok OIT,n !a< SOI57
Jaduoerafe Bwc1, Florida 327Ap.p{.s/
TdopLore ~ ?A6.2s00
RUG 19'96 11:40
F~pe ~ 146.9960
Angust 19, 1998
Mr. Robert S. Kosoy
Director of Public Works
City of Athtndc Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
RH: Construction of Levy Road Improvements
City Project No. CP-9604
City Bid No. 9798-31
Dear Bob:
VIA FAR
(904)247 5843
I have reviewed your August 11 letter with attachments regarding the above matter. It would
appear to me that the bid could be awarded to the low bidder and thea the additional amount of
money needai for the extra linear fat of the 10' PVC waterline could thcreaftec immediately
be approved by the City Commission as a change order. I nnderstand you will obtain confirma-
tion fmm the lower bidder that they will extead their pu unit cost for ttte extra quantity of the
waterline.
If I can provide further assistance to you in this regard, please do not hesitate to contact me.
Very ~Y Yom,
ACJ/slry
~evvv'----~
ALAN
w: James R. Jarboe, City Manager (via fax)
~t,y ~a
CITY OF
r~aortic 'b'eat! - ~louda
IZ00 SAhVPIPER LANE
ATLANTIC BF.ACN, FLORIDA 327333381
T LETELEPHO.VE (903) 2475834
FAX (904) 207.5813
August 11, 1998
Mr. Brian E. Kientz
Project Manager
Connelly & Wicker, Inc.
1711 South 5`" Street
Jacksonville Beach, FL
RE: Levy Road Improvements
CWI Project No. 9204-10
Bid Analysis
Dear Mr. Kientz:
:~
Attached is a copy of the bid analysis for the above project. The error noted in your letter of
August 6, 1998, results in an addition of 58,840 to the low bid amount.
I have sent a request to our City Attorney for an opinion regarding the bid tabulation, and the
additional costs.
[f you have any questions, please call me at 247-5834.
Sincerely,
~~~
Robert S. Kosoy
Public Works Director
RSK:dk
Enclosures
c. James R. Jarboe, City Manager
fftla~rt~c ~eae! - ~Eouda
1200 $A.\DPIPER LANE
ATLA.\71C BEACH. FiARmA J2277y}8l
TELEPHO~'E (901) 24Y5834
FAX (901) 217.5813
Mr. Alan Jensen
City Attorney
P.O. Box 50457
Jacksonville Beach, FL 32240-0457
RE: Constmction of Levy Road Improvements
City Project No. CP-9604
City Bid No. 9798-31
Dear Mr. Jensen:
1
Please render your opinion regarding the attached letter from Connelly & Wicker, Inc ~I'egardine
the bid on the above referenced project. I have also included a copy of the preliminary bid
analysis on this project.
The engineering error will add $8,840.00 to the low bid amount. The error ~~ill not affect the
contract award, as the additional cost must be added by all bidders and the apparent low bidder
(Petticoat Contracting) was more than $93,000 lower than the second lowest bid.
Ifyou have any questions, please call me at 247-5834.
Sincerely,
Robert S. Kosoy
Public Works Director
RSK:dk
Enclosures
c. James R. Jarboe, City Manager
August I I, 1998
Lam.
PHOFESSIOtIMS-
RoaEnr n coNNEUr. PE
AMOREW Y. CW1iG5, P.E.
GREGORr k GRNW1. PE
JOIN N. 1FW15, PE
WIWMI H 11MIONEY, PE
plM1E R MEPPELL PE
Connelly & Wicker inc. ~e~~~WE~EPE
161RVIN L WIeXEq P.E.
Consulting Engineers
August 6, 1998
Mr. Bob Kosoy, P.E.
Director of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
:e: Biddu• Questions
Levy Road Improvements
CWI Proj. No. 9204-10
Dear Bob:
Per our telephone conversation today conceming questions by Petticoat Contracting, Inc., we have
identified the following errors in the Contract Documents.
The bid proposal indicates a quantity of 1,668 L.F. for bid item 27, 10" PVC Waterline. The correct
quantity is 2,110 L.F.
Also conceming the question of payment of water service reconnection, it is our opinion that the bidder
is entitled to additional payment for this item. The Bid Proposal should have indicated a separate pay item for
this work or made reference in another pay item.
It is unfortunate that Petticoat did not participate in the pre-bid meeting to identify the above items at
an earlier date. Please call me if you have any questions.
Sincerely; i~'f~
r
Brian E. Kientz
Project Manager
,,
1711 SOUTH 5° STREET • JACKSONVILLE BEACH, FLORIDA 32250.4060.9W249.7996 • FAX 60//!dt-1126
DESTIN, FLORIDA • CASHIERS, NORTH CAROLINA
CITY OF ATLANTIC BF.ACiI
DOCUi•:ENT REQUIP.EI'~6TS CHECrLIST
~~ BID BO;iD (if required on this project).
ORIGINAL Insurance Certificates (copies, ;:erores,
or facsimiles are UNACCEPTABLE), naming [he City of
Atlantic Beacli as Certificate Holder, showing they
have obtained and will continue to carry :Jnrkers'
Compensation, public and private liability, and
property damage insurance during [he life of [he
contract.
Three (3) references frog: companies or indi~•iduals
for whom the bidder has completed work or provided
a product during the pas[ 12 months, of a comparable
size and nature as this project. However, naming
tt~e City of Atlantic Beach as a reference on oast
projects is UNACCEPTABLE.
?roof of __ ?.icense (copies AIiF.
acceptable).
l~ l Bid submitted IN TRIPLICP.TE (three (3) sets).
Signed copy of Documents Requirements Checklist.
The above requirements have (been~inoted and are understood by bidder.
SIGirED: ~i( ~,(~vQ `~"'q"~~/ (Bidder or Agent)
DATE: f-lt1CTL~5 % ~ ~~/O
BID N0. S ~ -3( '
ACORD CE:RTIFICATE
:OF LLABILITY INSURANC~PID ~ DATE (Mwppryy) :
~
~
.
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ..... PETTI 1 :
:
08/04/98
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Greene-Hazel & Associates, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P.O. Drawer 10209 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1301 Riverplace 81vd, Ste 2300 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Jacksonville PL 32207 COMPANIES AFFORDING COVERAGE
Gaskin-O'Leary Insurance ~ q~ CNA Insurance Companies
vnme NO. 904-398-1234 Fsa Na. 904-396-7432
INSURED COMPANY
B
Petticoat COIICrdCtlIILJ, IIIC• COMPANY
Ms. Laurie Danny C
11025 Blasius Road coMPANY
Jacksonville FL 32226 D
COVERAGES';;::: °^ ~" ~...- ~_.:.:. .,- :::._. _.-.,. ...:... ~.;:.
THIS IS TO CERTIFY THAT THE POLICIES OF WSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER100
INDICATED, NOTWRHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUAfENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAW. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EACLUSIONS ANO CONDITIONS OF SUCH PoLICIES. LW ITS SHOWN WY NAVE BEEN REDUCED BY PAID CUIMS.
CO
LTR TYPE OF WSURANCE POLICY NUMBER POLICYEFFECTNE
GATE IMMA')[1W) POLICY Ei(PIRATpN
DATE (MMIDDIYY) LIMITS
GEN ERAL LNBILItt GENERAL AGGREGATE S2, OOO, QOO
A X COMMERCUL GENERAL LU1BIlRY 1073726810 04/25/98 04/25/99 PRODUCTS-COMP/OP AGG 52,000,000
CWMS MADE OCCUR PERSONALAADV INJURY S1, COO, OOO
OVMEA'SBCOMRACTOR'S PROT EACH OCCVRRENCE 51, OOOyOOO
X Blanket Add'1 Ins FIRE DAIJAGE(MyPne lve) s 50;000
MEO E%P (MymePersml 5 S, QQQ
AUT
OFIOBILELIABILRY I
COMBINEDSINGLE LIMIT
SSOO,000
A X annum 1073741414 04/25/98 04/25/99
ALL OVRIED AUTOS BODILY INJURY
5
SCHEDULED AUTOS (Per person)
I X HIRED AUTOS BODILY INJURY
S
I X NON-0WNEO AUTOS (Per a:o^_en:)
-- I
1 PROPERTY DAMAGE 5
~ ~
j GARAGE LNBRRY AUTO ONLY-EA ACCIDENT 5
n ANY AUTO OTHER THAN AUTO ONLY:
I I
II EACH ACCIDEM 5
n AGGREWTE S
EACE55 WBILITY EACH OCCUPRENCE 5 2, OOO, OOOO
A ~ UTABRELU FORM 1073726610 04/25/98 04/25/99 AGGREGATE 52,000,0000
OTHER THAN UMBRELU FORM 5
ViDR1(ERS COMPENSATR)N ANO TW RYTA TS X OETR
EMPLOYERS LUIBM1RY EL EACH ACCIDENT 5500,000
A THE PROPRIETOR/
' INCL WC1073720327 ~ 01/01/98 01/01/99 EL DISEASE-POLICY LBAR 5$OO,000
PMTNERS
FtECUTNE
OFFICERS ARE
EACL
~
EI DISEASE-EA EMPLOYEE
f$OO,000
OTHER
DESCRIPTION OF OPEfUTIONS/LOGATIONSNEHICLES/SPECIAL fiEMS
RE: Bid No. 9798-31 - Coastruction of Levy Road Improvements
CERTIFICATE HOLDER , .... .. , . ... .. .:- CANCELLATION ~ ... _ , , .. _ _ .. ..
ATLBEAC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE UJiCELLED BEFORE THE ',
E%PIRATgN DATE THEREOF. THE ISSUING COMPANY VRLL ENDUVOR TO MAM1
3 0 DAYS WROTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
City of Atlantic Beach Bur FAILURE TO MAIL SUCH NOTICE SHAD IMPOSE NO OBLIGATgN OR LUBM1ffY
1200 Sandpiper Laae
Beach PL 32233-4381
Atlanti OF ANY qNO UPON THE COMPANY. RSAGENTS OR REPRESENTATNES.
c AUiHORIZEO
N
TA
T
NE
~
~
J
//''~ ~
~ACORD 2SS (1/95) ~..~.~.~ .._~; .~. .~. ..:~:~:~ ~:~:~: ~:~- ~ "..-: .' ACORD.CORPORAreN lYSe...
National Fire Insurance Company
of Hartford
CHA
For All the Commitments You Mike'
OHIeslChlcago, Illlnols
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY•IN•FACT
Know All Msn by these Presents, That the NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, a corporation duly organized and
existing under the laws of the State of Connecticut, and having its geperal administrative office in the City of Chicago, and State of Il:inois,
does hereby make, constitute and appuin; N i I I i am R. Hardaker, Theresa F I em i ng Greene,
Thomas Andreae Hazel Individual ly
of Jacksonville, Florida
its true and lawful Attorneyin-Fact with full powerand authority hereby conferred to sign, seal and execute in its behalf bonds, undertakings
and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind the
were signed by
pursuant to the
mnct wmrnnT ur nwnlronu tnereby as tun and to the same extent as iF such instruments
:ers of NATIONAL FIRE INSURANCE COMPANY OF HARTFORD and all the acts of said Attorney,
are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the following Resolution duly adopted on February 17,
1993 by the Board o} Directors of the Company.
RESOLVED: That the Chairman of the Board of Directors, the PresidentoranyExecutive SeniororGrou~VicePresidentoftheCorpora-
tionmay, from time to time, appoint, by written certificates, Attorneys-in-Fact to act In behalf of the Corporation In the execution of polidies
of insurancpe, bonds, undertakings and ot~erobligatory instruments of like nature. Such Attorney-in-Fact, subject to the limitations set forth
in their rtes ective certificates c authorit ,shall have ftull powerto bind the Corporation by their signature and execution of any such instru•
ment amd tc attach the seal of the Corporation thereto. The President, an Executive Vice President, any Senior or Group Vice President
or the Board of Directors may at any time revoke all power and authority previously given to any Attomeyir~•Fact.
This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board
of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993.
RESOLVED: That the signature at the President, an Executive Vice President or any Senior or Group Vice President and the seal of
the Corporation may De affixed by facsimile on any powerof attorney granted pursuant to the Resolution adopted by this Board of Directors
on February t7, 1993. and the signature of a Secretary or an Assistant Secretary and the seal of the Corporation may be affixed by facsimile
to any certificate of any such power, and any power or certificate bearing such facsimile signatures and seal shall be valid and binding
on the Corporation. Any such power so executed and sealed and certified by certificate so executed and sealed, shall, with respect to any
bond or undertaking to which ti is attached, continue to be valid and binding on the Corporation.
In Witness Whereof, the NATIONAL FIRE INSURANCE COMPAtJIY QF HARTFORD has caussed these resents to be signed b ~QS Cas~up
Vice President antl its corporate seal to be hereto affixed this s ~ day of uecemo r
State of Illinois, County of Cook, ss:
On this ~ s' day of December 19 94 before me personally
came M.C. Vonnahme, to me known, who, being by me duly sworn, did depose and say: that he resides in the Village of Darien, Stale of
Illinois; that he is a Group Vice President of the NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, the corporation described in
and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to the said instrument is such
corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name
tnereto pursuant to like authority, and acknowledges same to be the zct and deed of said corporation.
Oa OP~i
~ noNUn °m
~ -ueuC ~
n
°0t c°..tr
CERTIFICATE
I, John M. Littl=_r, Assistant Secretary of the NATIONAL FIRE INSURANCE COMPANY OF HARTFOPD, do hereby certify that the Power
of Attorney Derein above set forth is still in force, and further certify that the Resolutions of the Board of Directors, set forth in said Power
of Attorney are still in force. In testimony whereof I have hereubto subscribed by name and affixed the seal of the said Company this
5[h day of August - ,ig~g_,
6-231 d2 C
.~ .tw,,~ r.~- _
~ € ~~ f i
~ ~ 5 `~Joh 'ter Assistant Secretary.
+~.
a ,~~ INV. NO.G-5882/-G
CNA INSURANCE COMPANIES
BID BOND
KNOW ALL MEN BY THESE PRESENTS: That we
and National Fire Insurance Company of Hartford
City of Atlantic Beach
in the sum of
Five Percent of Princpal's Bid
Petticoat Contracting, Inc.
11025 Blasius Road
Jacksonville, FL 32226
Principal,
Surety, are held and firmly bound unto
Obligee,
Dollars ($ 5~ )
for the payment of which we bind ourselves, our legal representatives, successors and assigns,
jointly and severally, firmly by these presents.
for
WHEREAS, Principal has submitted or is about to submit a proposal to Obligee on a contract
Bid No. 9798-31
Construction of Levy Road Improvements
NOW, THEREFORE, if the said contract be awarded to Principal and Principal shall, within
such time as may be specified, enter into the contract in writing and give such bond or bonds as
may be specified in the bidding or contract documents witfi surety acceptable to Obligee; or if
Principal shall fail to do so, pay to Obligee the damages which Obligee may suffer by reason of
such failure not exceeding the penalty of this bond, then this obligation shall be void; otherwise to
remain in full force and effect. "''' ~
Signed, sealed and dated August S, 1998
G 2305t~C
CHA
-or A~11ie Ceseitmrnu Tee Ne4'
Petticoat Contracting;~Xnc:
~~~ ~ .'
National Fire Insu ante Company of Hartford
b~urety)N/G~LrtYYIr
William R. Hardaker Attorney-In-Fact
HU.-NS-y8 1b=29 HM RURCHHSIIIG ,iTLFlNTIC. Br.M 9b4 2475819
CITY OF
~laKtlc iGa~eatlc - ~louela
Augu~i 5, 1998
ADDENDUM N0. 4
TO SHE
PROJECT MAWAL AND PLANS FOR THE
LEVY ROAD IMPROVEMENTS
CITY PROJECT N0. CP-9604
CITY BID N0. 9798-31
P. 61
lliri~ : ANUPI PF,k L1NF.
ATLANTIC HEACH. FL(IRIDA :1?'L:19-q:1+:1
7ELE1.1[ONIS ~{Il~a~ Y4i-SNIN
DELETE I'CEM NO. 19 AT TOP OF PAGE BP-4 (ITEM N0. 19 IS ALREADY SH04N ON
PALE BP-3).
CHANGE "LF" TO "SY" ON ITEM N0. 10 ON PAGE BP-3
I HEREBY aCKNOWLEDGE RECEIPT OF THIS ADDENDUM N0. 4:
e,~"[ ~fi C~~-.
1
BY
Pace 2 - ADDENDUH NO 2 - July 29, 1998
The entry pit for Additive Alternate Bid Item 36, Directional Bore
Incl. 18" Casing Pipe and 12" Carrier Pipe, shall be excavated on the
Donner Road side of Mayport Road.
Section 1.19 Community Development Block Grant Provisions on Page INB-6
shall be deleted.
Section 02810 Grassing, Page 02810-1 was missing from some specification
booklets and is attached for inclusion in the specifications.
The pole at the northeast corner of Levy Road will be relocated by the
Jacksonville Electric Authority.
City forces will verify the ability to,shut off the water main to be
tapped by the contractor.
The preliminary star[ date is early September 1998.
I HEREBY ACKNOULEDGE RECEIPT OF TNIS ADDENDUM N0. 3:
C Uri /1~T/n/C-
OF
BY
CITY OF
r4'tla.ctlc S"cacls - ~laudct
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE (904) 24T-5818
FAX (904) 247-5819
July 29, 1998
ADDENDUM N0. 3
TO THE
PROJECT MANUAL AND PLANS FOR THE
LEVY ROAD•YMPROVEMENTS
CITY PROJECT N0. CP-9604
CITY BID N0. 9798-31
The non-mandatory pre-bid meeting was held on July 29, 1998, at 902
Assisi Lane, with the following individuals in attendance:
NAt'IE AFFILIATION PHONE NUMBER
Bob Kosoy City of Atlantic Beach, Dir. P.W. 247-5834
Ernie Beadle City of Atlantic Beach, Inspector 247-5834
Richard Cribbs Main Line Construction 714-0022
Chris Bunnewitll Main Line Construction 714-0022
Doug Pic Neal AA Septic Tank 781-4818
Peter Kirby Callaway Contracting, Inc. 751-8944
Kevin Jensen Jensen Civil Construction 268-7766
Brian Kientz Connelly 6 Wicker 249-7995
Lonnie Williams R 6 B Contracting, Inc. 646-3551
Six bidders are prequalified to bid on the project:
AA Septic Tank Services, Inc.
Callaway Contracting, Inc.
Gruhn May, Inc.
Jensen Civil Construction, Inc.
Petticoat Contracting, Inc.
R 6 B Contracting, Inc.
Bids are due on Wednesday, August 5, 1998, at 2:30 PM (Addendum No. 2
did not specify the time) a[ the Purchasing Agent's office at 1200
Sandpiper Lane.
CITY OF
~la.rtie b'eacls - ~loxci{.~e.
1200 SANDPIPER LANE
~_, _ _. _.. _ - . -_.--_... ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE f904) 247.5818
~'\ FAX (9041 247-5819
July 13, 1998
ADDENDUM N0. 2
TO THE
PROJECT MANUAL AND PLANS FOR THE
LEVY ROAD IMPROVEMENTS
CITY PROJECT NO. CP-9604
CITY BID NO. 9798-31
DELETE THE INVITATION TO BID DATED JULY 8, 1998, AND SUBSTITUTE THEREFOR
THE ATTACHED INVITATION TO BID DATED JULY 13, 1998, WHICH CONTAINS A
TWO-WEEK EXTENSION TO THE SCfIEDULED EVENTS OF THE ABOVE RID AS FOLLOWS:
PREQUALIFICATION OF BIDDERS: -By 4:30 PM, Friday, July 24, 1998.
P.CCEPTANCE OR REJECTION OF BIDDERS: -FAX or OVERNIGHT MAIL on July 28, 1998.
PRE-BID MEETING: -Wednesday, July 29, 1998, 2:00 PM
BID OPENING: -Wednesday, August 5, 1998
I HEREBY ACKNOWLEDGE RECEIPT OF THIS ADDENDUM N0. 2:
~'~C~~/ CUB l ~ V/I/i 12~CJ /n~ C
NAME OF COMPANY '~
BY
CITY OF
1stc'c G"eacl - ~fauda
July 8, 1998
1200 SANDPIPER LANE
ATLANTIC REACH. FLORIDA :1'1213-0:4RI
'(ELEI'1IUNE 011!.1 ~ 2J i SR IR
PAX ~ ROt ~ 24: -3R I9
AllllENDUM N0. 1
TO THE
PROJECT MANUAL ANU PLANS FOR THE
LEVY ROAD IhIPROVEh1ENTS
CITY PROJECT N0. CP-9604
CITY BID N0. 9798-31
1. DELETE THE CURRENT INVITATION TO BID AND SUBSTITUTE THEREFOR THE
ATTACHED INVITATION TO BID (REVISED).
2. REVISE THE APPROPRIATE SECTIONS OF THE INSTRUCTIONS TO BIDDERS IN
ACCORDANCE WITH THE REVISIONS STATED IN RF.VISF.D INVITATIONI TO SID.
3. INCLUDE THE ATTACHED "DOCUh1ENTS REQUIREhIENTS CHECKLIST" WITH YOUR
BID SUBMITTAL, CHECKING OFF THOSE ITEh1S REQUIRED WITH THIS BID.
I HEREBY ACKNOWLEDGE RECEIP"t OF THIS AUDEHDUM NO. I:
BY
COMPANY
C~-~"~V _
TRENCH SAF'El'Y AFFIDAVIT' - UNLI"PRICE
FUR
LEVY ROAn IMPKUV[:MENTS
CITY PROIGCT NU. CP-9604
CITY BID NO.9798-31
CITY OF ATLANTIC RF.AGii, FLORIDA
"I'rcnch cnrw:uions on this Prgjecl arc expected to be in excess of S feel deep 'T'he
Uccupationul tialery and Health Administration exc8vation salary standards, 29 CFR 1926 h5u
Suhh:ut I' ucnch saltty standards will be in eReet during the period of eonstructiun ollhe
I'nrjecl
(tiddcricl.nuwledgrs that included in the various items of the Aid and in the'fotal IiiJ Pncc arc
costs lirr complying with the Florida Trench Saftry Act (90-96, Laws of FI,1 eflcctive (kUnc~r I.
199u, and hereby gives assurance that, if awarded the Contract, the Contractor or Subcontractor
perlirnnmg trench rscavation work on the Project will comply with the applicable trench ,alcty
>tand:uJ, I he 1lidder further identifies the costs as liillows.
1 rrnch Solcty Units of
Item Unit Measure Unit [:xtcndcd
•. (Uc,cnptior~ (Zuanli y (LF SY)
IiASI~ IiIU II I MS
I _5~~n,tJL- ~ c.~
o" ~~ r,r
3'-
o~
TO'lAl. b 7~-
I AH 11KIi'I'U l'Uh11'I.F-:1'L; 7 HE ABOVF. SHALL KLSULT IN THF. RII) Kt-:IN(i DI{CI,AKIiU
NON-Klitil'rtNSlVI'.
/~v COMPANY NAME' ~~ °'`y~_.."~^~^ -~^~r'
TSU-1
9204-10
The undersigned Bidder certifies that no officer or agent of the Owner is directly or indirectly interested in this Bic
The undersigned Bidder certifies that he has carefully examined the foregoing Proposal after the same was complete
and has verified every item placed thereon; and agrees to indemnify, defend and save harmless the Owner against an
cost, damage or expense which may be incurred or caused by an error in his preparation of same.
Respectfully Submitted,
~sr:Ar.~
ATT'BSl'
1TS-~~3~5.-.._ ~c~.!1cSTAn~- ---
W I' I'N I?SS
DATG~CsJS; ~T~11_~~_
Name of Bidder - Typ d `G~
By ~ / I C
lts ~a~~.ae ,"
Bidder's Street Address
Kidder's Mailing Address
-JA~~~scrJV~ccc~ ~c . 3222
City and Statt
Complete Appropriate Space:
Corporation -State of_Ft~it(Qrl _ -. Principal Office J~'~-~~~~~~
r
Prcsidenl LSe~4r./4r_ J, >l.FCY~,.--- j/OL> G'e.45/rls o,G~)
Name Slrett Address
~c.~so.~/~cuS, Fr. 3zzz6
City and Slate
~) Otl:er I)esignaled as fnllmrs: _ ....--'- -"--` --
Principal UI'I icc_ _
Slrcrl Address C'i1y :nut Stale
9204-10
20 Detector Loop, "1'ypc "h" Modified I I L•A ~JO. ~~ ~y ~U -~~
21
IS" IIDI'fi Drainage pipe Ib
!.P pJ
_~
- - QQ pJ
`~0~
22 I S" RCP Drainage Pipe 10 Lh 2
/7 of 3,/(J ~J
23 Mitered land Section for IS" Pipe 3 BA Z~ =,, 8Z5• =~
24 Effluent Outfall Improvements 1 LS as Ooo nn 25,4pn nn
(Allowance, unused monies will revert Uack to tht City of Atlantic Beach )
ADD ITIVE ALTERNA"fE BID 1"l'EMS
25 G"PVC Waterline, C-90Q DRIB . "21 LIr ~Q iv ~(~pJ
26
S" PVC Waterline, C-900, DRIB
20
LP of
/Z• - u0
7i ' -"
27 10" 1'VC Waterline, C-900, DR IS 1,6CS LF ~ ~ 37
21i 12" I'V(' Waterline,('-9011, DItIK Ili I.I: z+• =' 37~ Jv
29 I~'~ X IG" Iappmg Slee)'e S Vah'e I I:A A
`1560 ~~ ~ 7pQp/
30
10" x 10" 1 appmg SlCrvc & Valve
1
1:A 7 cJ
~ /~' ~) ou
3 `"~• '~
31
32
G" x li' Mapping Sleeve .t Valve
Pirr I Iydrant Assembly
1
7
IiA
IiA ~~~ [~/
I-'
n .'
ZZ`.U.~ ~
~M
~~. 7~ ~
33
ti" lialC Valve
I
I:A L n~,
/~ ~ r do
7l~ --
3~1 b"(laic Valve I IiA ~~Z.oJ ~ ~ tw
35
10" talc V:Ih'c
I
IiA p,;
~~~ ' ~~
~~.G~
36
Dircctiunal Rorc IncLIR" (':sing I'ipc
120
Lp p v
_~Z_ ~- ~ ~~ TC/t~ o v
._,
and 12" t •arricr I'ipc
S1113MI"11~AL S l'A"1'L•&1LH'1
The andcrsigncd Bidder bas examined the flans and Spectficauons, Cieneral Conditions, and other Contract Documents
and all addenda thclelo; mul is acquainted Keith and lidly understands the eXtent and character of the Work covered b
the Proposal end the specilied rcquilcn)enls fi)r !hc proposed Work. "Ihe undersigned Iliddercertifies that [his Proposa
is made in good lailh, wilhum u)Ilusion or amneclinn with any ot])er pcnrn) or persons bidding on the work.
I t l'-'I
9204-10
BIn 1TFMS
Item Brief Description Isstimated
No. Quantify
BASE BID IT13MS
1 Mobilization I
2 Clearing & Grubbing 1
3 Maintenance ofTreffc I
4 Existing Pavement Removal -4,744
5 Earthwork f
6 fine Grading & Seeding '),000
7 12" Slablh%cd Subgradc, LI3R 40 7,2b
8 8" Limcrock 13asc 7,077
9 Asphalt ('oncrctc, 3/4"'Type S-III 6,981
10 Asphalt <'oncrclc, I-I/4"'I'ypc S-I 0!)81
I l Conc. llriveway Repair 7Z
12 Asphalt Driveway Repair I54
l3 Stone Driveway Repair IS
14 New Concrete Curh 115
IS "fhernwplastic I'avcmcnt Striping I
I G Adjust Manhulc Castings and I
Valve Jackets
!7 Sodding S,G04
18 Dclcclur Loop Conduil(Jacked) I')0
19 Defector Loop full Buses 2
Unil_---- Unit ----1bta1
I'ricc Cosl
1.S z~ax~. '~ zs~~~, °
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Is z51~3°_'
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Sl' ~. 54
-- ~0,~~
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I.1~ 70
16. ou
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NOTL•: All entries in the Proposal must be made clearly, either typewritten or hand lettered in ink. Where
indicated, prices bid mull be written both in words and figures. Bidder must insert extended prices obtained
from quantities and unit prices. In case of a discrepancy, between the amount shown in figures and the amount
shown in words, the amount shown in words shall govern. In case o(errors in extensions, unit prices will
govern.
BASE BID - (Bid Item Nos. 1 thni 24)
-Tt,aJ Ko.+~e/i~ 7N.'~E 7fiDJ5Ad~
~JJrL tfJ~l~/Icn 7tJc.`c./<< Dollars
and---- ----Cents ~ ~~~!_¢'Z, e_.V
CONTINGENCY - 10% Ol~ Base Tlid'
7~Jc~--~ / -TKt7~i/ryJ•/~ 7NKCE /{Jir~d`~`'~
~~.~T ~ ~c~ Dollars 2~
and /~d"/i y Cents $ ZD, 3~' '".
TOTAI, BAST: Ii1D - (Bid Items Nus. 1 Ihru 24 plus Contingency) ~ Z V
7~~~ J-1J,+1rJ>t-~~ T~~,~; y r~H~~~ TN~~JSa~~ zZ~ ~7SJ. --
S+r'J~7J /FJ.Jl?~;,~<s1~ _l~:it6E t--D„oars
/~~
TOTAL PO.1'ABL1: WA'1'L'K ADllI"flVli AI:1'ERNA'I~E BID - (Rid Item Nos. 25 tluu 3G):
SCJC2~'t ` f 51 X TF(OJS.r)Jp N/nl~ hfv+11b1 ~/
~}/ cv
and ~~'~ --- --------Cents $~/~d
TOTAL 13AS4; I31D INCI•. AUUI'1'I~'I•; A1:1'I?ILNA"fL•'S - (13id Item Nos. 1 thru 3G plus Contingency)
/f~{4JE f~J.JA.i[Cl % NnJSAiJ.~ Sc;tJcN
~J~~/cc~ yt/l~LTec~ Dollars
~ ~~3 2~
and %G/fl~`O Cems 5
"Contingency Allowance for approved additive change orders. Pinal contract anmunt will be determined at
completion of project. All unused nuaiics will revert back to the ('ily of Atlantic licach.
131'-2
9204-10
1111) PROPOSAL
Proposal of /'L- I / / CV/Y I ~E/w r ic.~c-/ rrv ~ w • ~-~~~r~~~~ ~ c u
(hereinafter called "Bidder" Corporation) organized and cxisti tg under the laws of the State of Florida, a
partnership or an individual doing husincss as Pc~7TlCeAT CvnJ /L.g~ .L.JC -
i
'I.O: City of Atlantic Beach, Florida
The Bidder, in compliance with your Invitation to Bid on 1 evy Road Improvements in Atlantic Beach, r,..::~:.,
having examined the Drawings, Specifications, and related documents prepared by Connelly & Wicker ]ne.,
dated May 20, 1995, and the site of proposed work, and being familiar with all the conditions surrounding the
construction of the proposed project including the availability of materials and labor, hereby proposed to furnish
all labor, materials and equipment, and to constnlct the project in aceordancc with the contract documents at the
prices stated below.
It is the intent of the City of Atlantic Beach to award the Contract within 14 days from bid date. Unforseen
delays in pmjecl approval by the City of Atlantic ISeach amVur others miry cause a delay in the Notice W Proceed
after conlr,ict a+vanl. 11id prices submitted +vill bz valid fur 911 days following opening of bids.
The Bidder, if awarded the contract, hereby agrccs to conunence work within ten (10) days after the Notice to
Proceed and complete all +vork within one hundred la enty (120) clays, alter bcginnine ~+'ork. Furthermore, it is
agreed that the n++ner has the right to delete any of the following Bid Items with no compensation made to the
undersigned.
Bidder acknowledges he has salislinl himself as to the types and yuanlilie, of soils and water tahle conditions
present on site and, if awarded the cuNract, :~: ill pmeidc and maintain all horizontal and verticnl construction
slaking fur utilities, and replacement (++hcn needed) of slake-Dols:nut cuulmis.
Work shall he confined to the general limits of project sites slw+vn. Contractor shall repair and restore all areas
disturbed by his construction activities.
Bidder acknowledges receipt of the lolloe'ing addenda:
S _
11111~1i~111:11~
Contractors must bid un all Bid Items. Award will he based on the Total Bid. The O+vr,er retains the o to on to
rejeslalLhids, and to eliminate any of the Bid Items. Bidder agrees to provide all necessary labor, machinery,
tools, apparatus, and other means of construction to do all the work anJ furnish all the material specified in this
Contract in the manner and lime prescribed and according d, the requirements of the City of Atlantic Beach as
therein set forth and that he will take as lull payment, the unit ur lump sum price applicable to that item presented
in the schedule below.
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STAFF REPORT August 20,1998 Page No. 2
RECOM1IMENDATION: Approve the low bid of Petticoat Contracting Total Bidlas submitted)
amount of $ 300,713.20 and a change order amount of $8840.00 to allow for the quantity increase.
The total cost of the project will be $ 309,553.20 to be performed by the contractor and an estimated
amount ofnot-to-exceed $30,000 for other project related costs, which includes the resident observation
by the City Inspector. In addition, authorize the City Clerk to send notification of award to the low
bidder, and authorize the City Manager to sign the construction contract.
ATTACHdiENTS: Copy of the Bid Analysis and Bid Documents for the accepted Low Bidder. Bid
Documents for the other bidders, plans and specifications are available in the City Clerk's office for
review since the documents are too sizable to reproduce for the agenda packet. Following letters are
attached:
August 6, 1998 -Brian Kientz to R. Kosoy
August 11, 1998 - R. Kosoy to Alan Jensen
August 11, 1998 - R. Kosoy to Brian Kientz
August 19, 1998 -Alan Jensen to R. Kosoy
August 19, 1998 -Gary Wilson to R. Kosoy
REVIEWED BY CITl'
AGENDA ITEM NO: ~(~
COMMISSION MEETING DATE:_--$ Z~ ~B
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Recommendation of Award to Petticoat Contracting, Inc. for Levy Road
Improvements Project No. CP-9604, City Bid Project No. 9798-31.
SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works
DATE: August 20, 1998
BACKGROUND: At the March 23, 1998 City Commission meeting $439,547 was appropriated for
the Levy Road Improvements Project. In accordance with City policy for construction contracts
estimated to exceed $]OQOOQ contractors were prequalified, seven contractors submitted
prequalification packages and six were prequalified. Bids were received by the Awards Committee on
August 5,1998 from the following companies:
Bi der
Callaway Contracting
Gruhn-May, Inc.
Jensen Civil Construction
Periicoat Contracting
Total Bid(as submitted)
$ 449,599.82
$ 441,039.98
$ 389,815.16
$ 300,713.20
Total Bid(as revised)*
$ 459,832.12
$ 448,465.59
$ 403,075.16
$ 309,553.20
"` After the bid opening, the Design Engineer submitted a letter dated August 6, 1998 indicating an
error in the bid quantity for the water line. The City Attorney has reviewed this error and, in a letter
dated August 19, 1998, advised that the project could be awarded to the low bidder and the additional
amount of money be approved immediately as a change order. As further recommended by the City
Attomey, a letter vas requested from the low bidder agreeing to the change and was received on August
19, 1998.
All bidders submitted the required documents with the bid packages, including a 5% Bid Bond.
The resident observation of the construction activities will be performed by the City's Inspector, Mr.
Ernie Beadle, who has been the resident observer on the bond program projects, e.g. Oak Harbor and
Beach Avenue Improvements.
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g-z ~98
CITY OF
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tmo sANOPter~c LANE
y_____... _.-'-- --.' ._~-__._--.-___ ATLANTIC BEACH. F7.ORm13233}1361
TELEPHONE (901) 21T-SRW
~~ FAX (904) 7Rf-5613
Memorandum
August 20, 1998
TO: JIM JARBOE, CITY MANAGER
CLAUDE MAYO, FIRE CHIEF
FROM: BOB KOSOY, PUBLIC WORKS DIRECTOR '~~
RE: HYDRANT REPORT UPDATE
Attached is the most recent report on action taken to correct problems with fire hydrants.
Hydrants at 345 5i° Street and Sd' Street at Sherry have been replaced and aze completely
functional. Some minor "cleanup" work is still needed at those locations. The Public Works
crew began work on the hydrant at 395 3rd Street. Replacement of this hydrant will be
completed by the contractor.
If you have any questions, please contact me at any time.
~~...._
Atlantic Beach Fire Department
T Y P fi O F S I T U A T I O N S TAT I S T I C S
07/01/98 thru 07/31/98
This Last This Mo This Yr Last Yr Yearly
Month Month Last Yr to Date to
____ Date
______ $Change
_______
'ices --2_ --1.6$ ____
5 ______
3.7$ _____
3 _____
2.8$ ___
22 _______
2.7$ 18 2.5$ 22.2
'alse Alarm 2 1.6$ 1 0.7$ 0 0.0$ 16 1.9$ 5 0.7$ 220.0
Disasters 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ 0.0
Leh Fires 0 0.0$ 0 0.0$ 0 0.0$ 5 0.6$ 9 1.3$ -80.0
[az. Cond. 0 0.0$ 0 0.0$ 0 0.0$ 1 0.1$ 2 0.3$ -100.0
crush/Trash 3 2.4$ 1 0.7$ 1 0.9$ 15 1.8$ 9 1.3$ 66.7
1i sc. 18 14.3$ 14 10.3$ 12 11.0$ 95 11.5$ 88 12.2$ 8.0
tutual Aid 16 12.7$ 14 10.3$ 14 X2.8$ 95 11.5$ 72 10.0$ 31.9
ledical 79 62.7$ 95 69.9$ 71 65.1$ 547 66.1$ 488 67.8$ 12.1
Illegal Burn 0 0.0$ 2 1.5$ 0 0.0$ 5 0.6$ 5 0.7$ 0.0
spill/Leaks 0 0.0$ 1 0.7$ 2 1.8$ 11 1.3$ 6 0.8$ 83.3
?ower Lines 6 4.8$ 3 2.2$ 6 5.5$ 16 1.9$
------- 18
----- 2.5$
------ -12.5
--------
---
Totals ----
126 ------- -----
136 ------- ------
109 ------ ----
828 - 720
August 3, 1998
TO: Tim Jarboe, City Manager
THROUGH: David Thompson, Public Safety Director
FROM: Claude Mayo, Acting Fire Chief
REF: Monthly Report for July, 1998
Attached is a wpy of the data from the run reports for the month of July 1998, and a comparison
of runs for July 1997.
As indicated for the month of July 1998, the Fire Rescue Department responded to 126 calls for
service. During the same time last year (July 1997), the Fire Rescue Department responded to
109 calls for service.
The average response time for the month is about three minutes and is well within the normal
response time to calls within the city.
This month our calls for medical related service are about 63% of our total call volume, or 79
calls. This figure is 2% lower than last year same month. The fire related call percentage for this
month is about 1.6% of our total call volume, or two calls. This figure is 2.1% lower than the
same month last year.
There were two (2) stricture fires that caused approximately $80,250 in estimated property loss.
The property value of property involved in fire about $339,000. The estimate net property saved
was $258,750.
There were 45 inspections conducted during July, six (6) new occupational license and thirty-nine
(39) annual fire safety inspections.
i ~
4-A
s-zµ-98
City of Atlantic Beach
City Commission Meeting
Staff Report
AGEh~DA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR
July 1998
SUBMITTED BY: Claude Mayo, Acting Fire Chief
DATE: August 3, 1998
BACKGROUND Attached is a copy of the month!; : eport and fire report data.
RECOMMENDATIONS: To have this report part of the consent agenda for the .August 10,
1998 commission meeting.
ATTACHMENTS: Copy of the Fire Department monthly report and fire report data.
RECEIVED BY CITY MANAGER: ~ /t; l lr
AGENDA ITEM NO.
M
Spaces should be marked by the City to assure that they aze clearly and properly signed
and painted. In addition, the leases should include a statement that the use of the spaces
will be in compliance with all local codes and state laws. Enforcement will require the
active participation of the leaseholders. Since the police will have no way of knowing
what vehicles aze authorized to park in the spaces, the leaseholders will have to call the
police when an unauthorized vehicle parks in one of the spaces.
The leasing rate is less than the $60+ per month that is charged by Jacksonville for
premium parking garage parking spaces downtown, and this fee will help to defray the
expenses of planning, advertising, marking, and enforcement. If residents are not willing
to pay for this special privilege, then the spaces should remain open to the public. The
$500 should be paid in a lump sum, and it sbould be non-refundable.
The City should consider this a unique solution to address a unique problem. With this
understanding, the City may be able to avoid requests from businesses, residents, etc.
throughout the city from making similaz requests.
RECOMMENDATIONS: Since the City Commission has already indicated that #1 is not
acceptable, the recommendation from staff is for the City Commission to consider #3 above.
ATTACHMENTS: We recommend that the City Commission direct the City Attorney to draft a
City Ordinance which authorizes the City to lease public, on-street parking to property owners at
the townhouses at the end of 10Th street.
REVIEWED BY CITY MANAGER:
AGENDA ITEM:
The townhouse residents could contact the Cloisters and Sea Place to see if the residents
could lease space in the nearby parking lots.
Benefits: This would allow the residents to have pazking nearby without eliminating
public parking spaces. It would also be a private solution for a private problem. [t would
not cost the City in terms of staff or money, and it would avoid the criticisms discussed in
many of the altematives noted above. And, the condos might be able to generate some
revenue in the process.
Problems: The nearby spaces would not be in front of the townhouses, and they would
require a brief walk from the pazking lots.
The Cloisters is already limited relative to pazking... 1.5 spaces per unit is already non-
conforming under our code, and they have recently installed gates because of people
inappropriately using their pazking area. It is doubtful that they would be willing to lease
spaces.
Sea Place is further away from the townhouses than the Cloisters, which makes their
parking less desirable. This would also require permitting through the City Clerk. This
could be interpreted as running a business by leasing or renting pazking spaces, and this
would require an appropriate permit. This would be further complicated by the fact that
the condos are required to provide at least 2 spaces per unit under the City Code, and they
would not be allowed to reduce that number to anon-conforming level.
Summary:
In the previous discussion with the City Commission, the Commission indicated that it
wanted to look at altematives beyond #1 above. The City Commission also requested a
staff recommendation as to which of the remaining altematives would be preferred or
recommended. After discussing the various choices, the staff committee recommended
the implementation of #3, leasing spaces.
The recommendation includes identifying a maximum often (10) spaces (one per
townhouse) to lease to the townhouse owners at a rate of $500 per yeaz.
Ideally, it would be to the City's advantage to deal with a homeowners' association to
rent a block of spaces. However, since there is no active homeowners' association, this
does not appear to be a feasible option. If the demand from individual homeowners does
not commit all ten (10) spaces to leased parking, then the remaining spaces would remain
public. This will leave a minimum of fourteen (14) spaces open for public parking, and in
all probability, there will be more than fourteen (14) public spaces. The spaces should be
grouped together at the West end of the on-street parking area. Trying to mark individual
spaces scattered throughout the parking area would be confusing and problematic.
roadway (South side) could be changed to angle pazking so that the decrease in parking
spaces is not too dramatic.
Benefits: The private parking would be on private property, and the residents would be
required to pay the expenses necessary to make the changes. Spaces would have to be
aligned with the individual units. It would not require City resources for enforcement,
mazking, or administration. The private citizens would be taking care of a private
problem with their private funds.
Problems: It is very doubtful that the residents at the townhouses would agree to giving
up their courtyard areas and fence. It would not be a very aesthetically pleasing solution.
It will probably create great conflict among the residents, assuming that any of them
would actually want to do this.
There would be some cost to the City to re-stripe the roadway, and some citizens would
undoubtedly contest the loss of public parking spaces that would result. Additionally, the
parking would be private, and it would not be subject to enforcement by the Police
Department. It could be marked as a "tow away" zone by the residents, and it would be
enforced privately.
7. Remove the Fence and Courtyard Area and Allow Straight or Angle Parking in Front of
the Townhouses, and Mark Angle Parking on the South Side of the Street
This would remove the fence and courtyard areas so that most of the cars using the spaces
would be on private property.
Benefits: Most of the cars parked in front of the townhouses would be on private
property, which would not allow the public to park in the spaces.
Problems: Similar to number 6 above, it will not be attractive, we doubt that many
residents at the townhouse would be willing to do it, and it would eliminate public
parking which would result in criticism. It would also result in part of the cars extending
ontc public property.
Additionally, the angle parking on the South side of the street would be backing into the
roadway while vehicles from the North side would be backing into the same area. This
would create a traffic hazazd. It would necessitate back-up all the way to Beach Avenue
if no tum around space is provided. Creating a turn around area would reduce the number
of pazking spaces.
8. Contract with Cloisters or Sea Place for more Parking
4. Selling Spaces to Homeowners
Since the homeowner's association is not active in the townhouses, it will not be feasible
to sell a block of spaces to the association. For this reason, the sale of these spaces would
essentially have to be handled through negotiations with individual homeowners. The
city could have the property appraised and negotiate the sale of the spaces if they chose to
do so.
Benefits: The city could generate some revenue by selling spaces, and the townhouse
residents could purchase a space if they were inclined to do so.
Problems: The problems with this are numerous. Similar to number 3 above, there are
many questions that will bring potential criticism. How much will the spaces cost? Will
spaces be offered to all Atlantic Beach residents? Jacksonville residents? Will anyone
pay a fair mazket value for the property? If purchased, will they be allowed to use the
property for other purposes? How will they be purchased or financed'? Will we set a
precedent to allow other residents and businesses to purchase City property for parking?
Public parking will be reduced, which will bring criticism from Atlantic residents,
Jacksonville, and others.
5. Parking Meters
Parking meters were suggested at one time to help with parking problems neaz the beach,
but there is no apparent advantage to the residents if this is done.
Benefits: If meters were placed on 10Th Street, then some people would seek other
places to park.
Problems: The problems are numerous. However, the bottom line is that they will not
provide additional parking for residents. They will be expensive, they will require
enforcement and maintenance, and they will have to be spread throughout the city to
avoid claims of favoritism. Considering the number of spaces available in Atlantic Beach
for this purpose, it would be a financial drain on City resources, and it would not
generate enough revenue to cover its costs to the City.
This would also create problems for townhouse residents who would have to feed the
parking meters every few hour to park their cars.
6. Take Out the Courtyard Area at the Townhouses and Add Parallel Parking on their
Private Property
If the courtyard area was removed from the townhouses, then parallel parking could be
marked on the private property in front of their townhouses. The other side of the
Benefits: This would greatly reduce the number of people ~vho could use the public
parking spaces. This would make the spaces available for residents at the townhouses for
a nominal fee.
Problems: There are a variety of problems that may result from this action. Last time
we implemented such a program, it drew criticism from Jacksonville and the media.
A new permit program would open the door to requests for permit spaces throughout the
city. The last time the City did this, we received requests throughout the city for permit
spaces, and we added permit spaces to such azeas as Poinsettia Street behind the school.
If we do this for people in one area, then we will be expected to do it for other people
throughout the city. ,
Such a program will require city hall staff time for permits, law enforcement for the
spaces, and public works time and materials for marking spaces. All of this will be
utilized to accommodate a small number of citizens with a seasonal problem. We can
also expect criticism from other Atlantic Beach residents who feel that the parking near
the beach is already too restrictive, and such a program will adversely affect their ability
to find a public parking place.
3. Lease Spaces to the Residents
Another possible solution would be to lease the spaces to the residents. The City could
identify one or more spaces for this purpose, establish a lease rate, and allow people to
lease one or more spaces.
Benefits: This would provide some revenue to the city for the use of these spaces. It
would also allow residents to be assured of having a parking space where they could park
without having to compete with the public.
Problems: A variety of challenges surface when trying to implement this project. There
are many decisions that will have to be made, and each decision brings potential conflict
and criticism. For instance, how many spaces will be made available, and where will
they be located? Will a lease be monthly? Annually? Paid in full monthly? Annually?
Will the leasing be available to all city residents? Jacksonville residents? Is the City
going to offer this privilege to other condos, townhouses, apartments, residences, and/or
businesses? Why or why not? Will the program expa,~d to require significant
commission and staff time to administer? How will the enforcement take place since the
police don't enforce parking on private property? What are the residents of the
townhouses putting into this project... after all they bought the townhouses and they have
the problem?
This will reduce the number of public parking spaces, and it is likely to bring criticism
from Jacksonville, Atlantic Beach residents, and others.
8- ~ 9$
CITY OF ATLANTIC BEACH
CIT1' COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: 10 Th Street Parking
SUBMITTED BY: Jim Jazboe, City Manage
David E. Thompson, Director of Public Safety
John Campbell, Asst. Chief of Police
Don Ford, Building Official
George Worley, Community Development Director
DATE: August 18, 1998
BACKGROUND: At the City Commission meeting July 27, 1998, the City Manager
was directed, along with staff, to seek various solutions to the ] 0Th Street parking problems.
The alternatives below include a variety of possible solutions along with the anticipated benefits,
problems, and questions (criticisms) for each action.
1. Take No Action
The existing problem was created in 1979 when the developer was allowed to convert to
townhouses with the full understanding and knowledge that there would be insufficient
pazking. Although it creates an inconvenience for the residents, they should have
recognized this when they bought the townhouses. Residents of the townhouses have had
to compete for public, on-street parking, which is a particular problem in the Spring and
Summer months when the demand for parking is high. This is largely a seasonal
phenomenon, and the residents have apparently adapted to this inconvenience over the
years.
Benefits: This would not require any action, expense, or risk on the part of the City. It
would not create a public relations problem, establish a new precedent for the use of
public property, cost money and staff time, reduce available public parking, or generate
criticism and conflict with other public agencies.
Problems: The residents would have to continue to compete for public pazking which is
what they have had to do in the past.
2. Reinstate the Parking Permit Program
The City could re-adopt a permit parking program similar to the previous one for the city.
This would include passing an ordinance establishing the program, issuing stickers
citywide for parking, and enforcing the ordinance through police action.
AGENDA ITEM NO: 2 A
COMMISSION MEETING DATE: 9S
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Presentation of Award to the 13th Street Beach Access
Beautification Committee
SUBMITTED BY: Timmy Johnson, Recreation Director
DATE: August 18, 1998
BACKGROUND: The Beautification Department formed a "Cost Match Program"
where citizens would form a committee, get a design approved and
raise money that the City would match to improve the appearance
ofthe street ends/beach accesses. The Committee is responsible for
maintaining the area.
The 13th Street Beach Access Committee entered their project in
the Florida Native Plant Society Annual Beach Beautification
Contest and won second place.
RECOMMENDATION: Recognize the 13th Street Beach Access Committee for their
accomplishment.
ATTACFIIvfENTS: PLAQUE
REVIEWED BY CITY MANAGER:
4. This Agreetnmt represents the entire agreement betweta the parties and there are
no other agreements between the parties, oral or otherwise. This Agreement may be altered or
amended only in writing signed by both parties hereto.
S. This Agreement shall be oonstnted under and governed by the laws of the State
of Florida. Venue for any action under this Agreematt shall be in Duval Cottnty. Florida, and
the prevailing party in any such action shall be entitled to reoover reasonable atta~mey'a fees.
IN WITNESS WHIItFAF, the parties hereto have set their bands aad official seals as
of the day and year 5rst above written.
Signed, sealed and delivered in the prdmce of:
CITY OF ATLANTIC BEACH
Witaar print
Wines prior name:
Wimse print
Wimse print name:
Jamat R Jarboe, City Manager
T. L. RICE, INC.
By
T. L. Rice, President
3
(b) Independent assessment of alternate methods of stormwater treatment,
including baffle bones, sandttap basins, and other pollutant removal devices or methods.
(c) Thirteen (13) days of work, including document/data collection and review,
consultation with City staff, consultation with consultants, consultation with community groups,
technical analysis, public meeting/information gathering, report preparation, and attendance at
public meetings.
(d) Environmental impact and issues regarding the Core City Stormwater
Improvemeats, with knowledge and experience gained by Rice as Commander, U.S. Army
Corps of Eaginar District, Jacksonville, where be lead the federal effort to assist Florida and
other areas with projects and planning to enhance flood control, navigation, shore protection,
and environmental restoration.
2. City shall pay to Rice for the above services the total sum of 314,630.00, of
which the amount of $14,630.00 has already been paid pursuant to the Letter of Agreement
previously entered into between the parties. Additional services which Rice may provide to City
at City's request shall be compensated at the rate of 3150.00 per hour or 31,000.00 per day,
whichever is less, plus reasonable and necessary expenses, with a total amount not to ezcetd
35,000.00.
3. The Letter of Agreement previously entered into between the parties dated
February 9, 1998, shall be of no further force or effect, shall be detmed terminated upon the
execution of this Agreement, and all future dealings between the parties shall be in accordance
with this Agreement.
2
EXHIBIT A
AUGUST 18, 1998
AGREII1g1VT made and entered into this day of August, 1998, at Atlandc
Beach, Duval County, Florida, by and between the CITY OF ATLANTIC BEACH, a Florida
municipal corporation, 800 Seminole Road, Atlantic Beach, FL 32233 (hereinafter 'City'), and
T. L. RICE, INC., a Florida corporation, 7700 N. Kendall Drive, Suite 303, Irfiami, FL
33156 (hereinafter 'Rice').
WHEREAS, the parties previously catered into a Letter of Agreement dated February
9, 1998, a copy of which is attached hereto, and
WHEREAS, the parties desire to moro fully set forth the nature of the services being
provided by Rice to City, the remaining payments due Rice under the original Letter of
Agreement, and any additional payments which may be made by City to Rica for services
rendered hereunder.
NOW THEREFORE, in consideration of the mutual covenants and promises as set forth
herein, the payments to be made hereunder, and other valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, it is
AGREID as follows:
1. Rice shall continue his review of certain portions of the City's Core City
Stormwater Improvements, and specifically sections SM-A, SM-B, SM-C and SM-E as shown
on Attachment A. Said review shall include:
(a) Drainage calculations, assumptions, modeling and system design of current
plans provided by England, Thims & Miller, with particular attention given to proposed Pipe
sizes and associated review with coupled headwaters and tailwaters.
Page Three
Minutes of Special Called Meeting
August 18, 1998
so that residents would know what to expect in their front yards; also this information would be
needed during construction. She also requested that the protection of trees be monitored during the
construction process.
There being no further public comment, the Mayor declared the meeting adjourned at 7:34 PM.
SUZANNESHAUGHNESSY
Mayor/Presiding Officer
ATTEST:
MAUREEN KING
Certified Municipal Clerk
Page Two
Minutes of Special Called Meeting
August 18, 1998
With reference to the continuation agreement with Col. Rice, the City Atto; ney felt that it should be
made clear that the City Manager was authorized to sign the agreement on behalf of the city and
although additional charges up to $5,1700.00 had aUeady been approved by the City Commission and
no bid or purchasing requirements applied, he suggested that the City Commission waive any bid or
purchasing requirements that might be required by State Statutes or City Ordinances. He also
reported that Col. Rice wished to discuss the agreement with his attorneys and while he did not
expect any changes to the substance of the agreement, there might be some minor details to be ironed
out. However, if there were substantive changes, these would be brought back to the City
Commission for approval.
Commissioner Meserve moved to waive bidding requirements and authorize the City Manager
to sign the contract as the agent for the City Commission. The motion was seconded by
Commissioner Borno and carried unanimously.
At 5:15 PM the City Commission, members of city staff and citizens present left City Hall for the
walk through the core city streets.
The streets included in the walk-through were Second Street, part of Sherry Drive, Third Street,
Seventh Street, Eighth Street and Eleventh Street. During the walk Mr. Kosoy provided detailed
information regazding the size and location of existing water and sewer lines. He explained the type
of pipes which would be installed, where new lines would be located, the proposed width of streets,
and pointed out various trees which would have to be removed or which would be saved.
3. Public Comment
William McGee, 1831 Selva Marina Drive, felt that it would solve problems if a lift station were
constructed at Howell Pazk to pump stormwater into the lagoon from the streets draining towards
Sherry Drive.
Hope VanNortwick. 826 Ocean Boulevard, indicated she would like to know what the impact would
be on the trees between the curb and gutter and Swale systems. She felt this information should be
provided by someone with technical expertise in this area. She pointed out that the markings which
had been painted on the street to designate tree removal, etc., had faded and needed to be repainted
1
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY
COMt.~[ISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 5:00 PM ON TUESDAY,
AUGUST ice, 1998
Present: Suzanrte Shaughnessy, Mayor
Richard Beaver, Commissioner
Mike Bomo, Commissioner
John Meserve, Commissioner
Theo Mitchelson, Commissioner
Also: James Jazboe, City Manager
Maureen King, City Clerk
Alan Jensen, City Attorney
The meeting was called to order By Mayor Shaughnessy.
I. Review and related action regarding agreement between the City of Atlantic Beach and
Terry I,. Rice
Commissioner Mitchelson moved to authorize the City Manager to enter into this continuation
contract with Col. Rice. (Copy of agreement attached as Exhibit A) The motion was seconded
by Commissioner Borno. The question (to close further debate on the motion) was called by
Commissioner Bomo and was approved by a vote of 3 - 2 with Commissioners Beaver and Meserve
voting nay. The Commissioners then voted on the motion to authorize the City Manager to
enter into the continuation contract with Col Rice and the motion carried on a vote of 4 - 1
with Commissioner Meserve voting nay.
2. Walk through of the streets in the core city drainage area
The Mayor said she had called the meeting to have the walk-through because she felt it was essential
that every person who wished to be involved ought to understand exactly what was proposed by the
existing plans and by the proposed RFP's. She said she hoped Mr. Kosoy could paint a picture of
how streets would be transformed by the project, identify and explain any mazkings which had been
placed on the streets, impact on trees, etc. She said that simple questions could be asked during the
walk-through, but requested that participants hold major questions and discussion until the group
resumed to City Hall.
Mayor Shaughnessy -eported she had been in contact with Lyman Fletcher, Chairman of the
Stormwater Review Committee, and he indicated his committee would conclude their work shortly
and it was hoped the RFP would be brought to the City Commission for approval at their meeting
of September 14, 1998.
MINUTES OF THE SHADE MEETING OF ATLANTIC BEACH CITY COMMISSION
HELD IN CITY HALL CONFERENCE ROOM AT 5:15 PM ON MONDAY, AUGUST 17,
1998.
Present: Suzanne Shaughnessy, Mayor
Richard Beaver, City Commissioner
Mike Borno, City Commissioner
John Meserve, City Conunissioner
Theo Mitchelson, City Commissioner
Also: Alan Jensen, City Attorney
James Jarboe, City Manager
Maureen King, City Clerk
The meeting was called to order by Commissioner Borno at 5:23 PM. (Commissioner Meserve
and Mayor Shaughnessy entered the meeting at 5:26 PM and 5:28 PM, respectively).
Commissioner Borno convened the meeting to the shade. A court reporter was in attendance to
record the meeting. A written transcript of the proceedings will be provided and will become a
part of this official record as provided by law.
There being no further business to come before the City Commission the Mayor declared the
meeting adjourned at 5:56 PM.
Suzanne Shaughnessy
MAYOR
ATTEST:
Maureen King
CERTIFIED MUNICIPAL CLF,RK
ATTACHMENT B
AUGUST 10, 1998 COMMISSION MEETING
S(3~ag
To: Mayor/City Commissioners
From: Mike Borno, City Commissioner
Subject: Mandalay Park ;status report on
~ti ~
i~ ~ ////
N ~-
I ~...'..R.. !~c
Who: PWD Personnel can do labor, Approx three (3) men, three (3) days =seventy two (72) MH
What: Remove underbrush to form a trail approximately six (6) foot wide that w^anders into the
central area of the park. The underbrush would be shaped so as to look like a ` 1 Trellis effect.
Then remove underbrush in the central area of approximately 12 feet by 12 feet square, all tree are
to remain in this area., lay down a mulch bed in this cleared area. Install two (2) benches
(Already in cities possession). Install a water fountain.
Estimated Costs: Can be utilized from within existing PWD budgets funds!!!
Bench (previously paid for from {recycle} funds value: $600.00
Mulch value: $500.00
Man hour -abor value: $1,000.00
Water fountain value: $280.00
piping value $600.00
,/ Total ~ value and expense to perform this project will not exceed: $2,980.00
When: Project to start Tuesday 8/11/98
Personnel consulted on site concerning this project: City Manager
Public Works Duector
Parks and Recreation Director
Mike Borno, City Commissioner
ATTACHMENT A
AUGUST 10, 1998 COMMISSION MEETING
Joseph E. Po~,,..
142 Magnolia Street ` Atlantic Beach, FI 32233
Fax 904-249-1504 Phone 904-249-1935 ` Email jposch@juno.com
Near the end of the Atlantic Beach City Commission meeting at about 11:15 P.M on Monday,
July 27,1998, Mr. Alan Jensen, the City Attorney announced that he had met with the State
Attorney's Investigator in regards to the purchase of equipment for the Buccaneer Waste
Water Plant.
The City Attorney further announced that the State Attorney's office had determined that no
wrongdoing occurred. The City Attorney continued that in the future, direct purchases are
OK, if the Commissioners state on the record that they are officially waiving the requirement.
Doesn't the City Attomey's statement indicate that wrongdoing had occurred, and that the
City Attorney is trying to subvert open competitive bidding?
The Shorelines July 29, 1998 described the Commission meeting, including the statement that
"City Attorney Alan Jensen said he met with the investigator and the prosecutor from the
State's Attorney General's office who determined there had been no wrongdoing by the city
in regard to a bid leading to a purchase of wastewater plant equipment from Fluidyne
Corporation for $374,131."
My telephone call to the State Attorney's office on Wednesday, July 29, 1998 revealed that the
decision on wrongdoing has not been made...my call also revealed that Mr. James Jarboe,
City Manager was included in the meeting..
Does the Atlantic Beach City Attorney have access to the State Attorney's decisions before
they have been made? What is the responsibility of the city attorney to accurately describe the
facts to the commission and the public in a timely manner?
Concerned Citizens of Atlantic Beach have questions in regards to the need for this proposed
equipment at the Buccaneer Plant.
Concerned Citizens of Atlantic Beach have questioned the no-bid procedure and the lack of
100% warranty and performance guarantees.
re there limits to wrongdoing?
~ P4~
Joseph Posch, Atlantic Beach
cc Atlantic Beach City Commissioners
August 10, 1998
meeting because the city did not have a final plan yet.
Adjournment
There being no further comments or business to come before the Commission,
the meeting adjourned at 9:20 p.m.
Suzanne Shaughnessy
Mayor/Presiding Officer
ATTEST:
Maureen King, CMC
City Clerk
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City Attorney Jensen
Reported that he may be late for the next Commission Meeting.
Commissioner Meserve
Reported the JTA was letting the sewer contract for•the Village of
Mayport, including conduit for underground electrical lines.
Commented that as the Commission representative to bid openings, he
knew of no time when staff did not follow proper bid procedures. .
Commissioner Borno
Reported that he would be absent from the August 24, 1998
Commission Meeting.
Mayor Shaughnessy
Appointed Don Phillips of 1566 Park Terrace West to replace Jim
Jacques on the Stormwater Review Committee.
Reported she would be attending the League of Cities Conference
August 12 - 16, 1998.
Requested that the Beaches Historical Society request for a Combat
Team Camp marker on Plaza be placed on the next Commission
agenda.
Requested that Building Official Don Ford contact Charles Stevens
and/or David Schmidt of the Army Corps of Engineers concerning the
requirements to receive continued funding for Beach Renourishment.
Called a Special Called Meeting for Tuesday, August 18, ] 998 at 5:00
p.m., for educational purposes, to walk through the core city azea to
review the drainage plans street by street. Mayor Shaughnessy
requested that the Stormwater Review Committee, Tree Board, Parks
and Recreation Board and Howell Park Review Committee members be
invited to the meeting.
Commissioner Meserve believed it was to soon to have this type of
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After some further discussion, the motion and second were withdrawn by
Commissioners Beaver and Bomo respectively.
Motion: Authorize the city manager to initiate discussions on the
city's behalf with regard to potential joint venture with the JEA
and JTA for creative alternatives for design and funding of utilities
relocation. (in connection with the Wonderwood Connector and
Mayport Road/Atlantic Boulevazd intersection improvement projects)
William McGee stated the city had the staff and ability to do the work and
suggested it be done in-house to save money.
Joe Posch of 142 Magnolia Street suggested that the City Engineer
correspond with the Design Engineer because the city cannot relocate pipes
until the design is complete. He believed the city would be wasting money if
they did anything before that time.
Alan Potter suggested that the City get the CAD disk when the design is
completed and use that information to relocate the lines.
There being no further discussion, the motion carried unanimously.
9. City Manager Reports and/or Correspondence:
City Manager Jarboe
Reported that Finance Director Van Liere was working on the proposed
budget at his office.
Mayor Shaughnessy requested her copy of the budget by Tuesday, if
possible.
Reported that he was still working on the map for the Commission
Chambers.
Reported that Community Development Director Worley would be
filling in for Code Enforcement Officer Grunewald while he is on
vacation.
10. Reports and/or requests from City Commissioners, City Attorney
and City Clerk
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Mayport Road interchange projects to see if they could assist the city with the
costs involved with moving infrastructure in both places.
Mayor Shaughnessy referenced a letter from BHR, Inc. offering their assistance
with design needs for relocation of the utilities and inquired if they would do
the design for the city.
Public Works Director Kosoy responded they would be more than happy to do
the work for a fee. The Mayor then inquired it there would be any advantage
in doing this and Public Works Director Kosoy stated that since they aze
already doing the improvements for the JEA and JTA, it would "marry" into
their design and get the work completed faster.
Mayor Shaughnessy then inquired if it would be more cost effective to go with
BHR, and City Manager Jarboe stated the only way to find out would be to
request proposals. Public Works Director Kosoy pointed out that when
requests for proposals are received, they would include rate schedules not
actual bids, but those could be compazed.
Mayor Shaughnessy then asked if the request could be put out as adesign/build
and City Manager Jarboe believed this could be done.
Alan Potter of 374 Second Street explained in detail how the city could save
several million dollars by tying the Buccaneer plant into the Atlantic Beach
Plant, thus avoiding the proposed $3 million Buccaneer Wastewater Treatment
Plant expansion.
Mayor Shaughnessy requested that Mr. Potter submit his ideas to the city in
writing. Mr. Potter agreed to do so by the next Commission Meeting.
Commissioner Bomo requested information conceming the age and condition
of the existing lines mentioned.
Mayor Shaughnessy then inquired conceming the time frame of the JEA and
J'I A projects. City Manager Jarboe stated they had not accelerated the project
since the last time he had spoken with the Mayor. Mayor Shaughnessy then
inyuired if the city was supposed to start relocating its utility lines iftheir
project was only at the 60% design stage. City Manager Jarboe reiterated that
the City of Atlantic Beach needed to speak with them to see if there was some
way to mediate the costs.
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AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER
20, TAXATION, AMENDING SECTION 20-51, DEFINITIONS
AND AN EFFECTIVE DATE (CITY MANAGER)
Motion: Accept Ordinance No. 70-98-13 on final
reading.
Mayor Shaughnessy read the ordinance by title only and opened the floor for a
public hearing. No one wished to speak and the public hearing was closed.
Commissioner Meserve inquired if this ordinance added the definition of cruise
ship to the ordinance, and City Attomey Jensen advised that it placed the
definition in the proper place in code of ordinances. City Attomey Jensen also
advised the Commission that an ordinance could not be "accepted", but must
be approved or adopted.
Amended Motion: Approve passage of Ordinance No. 70-98-13 on
final reading.
There being no further discussion, the amended motion carved unanimously.
8. New Business:
A. Authorize Staff to Seek Proposals for Engineering Services
Associated with Relocating a Force Main in Conjunction with the
Construction of Wonderwood Connector, or Waive the
Requirements of the Purchasing Code and Authorize Staff to
Negotiate a Contract with Bessent, Hammack and Ruckman for
This Work (City Manager)
Motion: Authorize staff to seek proposals for Engineering Services
associated with relocating a force main in conjunction with the
construction of the Wonderwood Connector.
Commissioner Meserve inquired why Staff recommended use of Bessent,
Flammack and Ruckman (BHR) for the work and City Manager Jarboe
responded they were the design engineers for the project.
City Manager Jarboe then requested that the Commission authorize staff to
talk to the JTA and JEA concerning the Wonderwood Connector and the
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could also write citations for violations of the leash law. He then
inquired if a serious incident occurred in front of witnesses, how this
situation would be addressed with regard to citing the owner of the dog
involved.
Dr. Simmons stated this was a gray area and would be discussed with
the City Attorney at tomorrow's committee meeting.
6. Action on Resolutions:
A. Resolution No. 98-28
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AUTHORIZING THE EXPANSION OF THE
DESIGNATED TARGET AREA FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM TO
INCLUDE THE REA SOUNDED ON THE NORTH BY
DONNER ROAD, ON THE SOUTH BY ATLANTIC
BOULEVARD, ON THE WEST BY MAYPORT ROAD,
AND ON THE EAST BY THE EASTERN BOUNDARY OF
ROYAL PALMS SUBDIVISION UNITS 1, 2 AND 2A (City
Manager)
Motion: Adopt Resolution No. 98-28.
The resolution was read by title only by Mayor Shaughnessy.
There was no discussion and the motion carried unanimously.
B. Resolution No. 98-29
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
RECOGNIZING LIFEGUARDS WHO ASSISTED VICTIMS
OF A RECENT LIGHTNING STRIKE (City Commission)
Action on this Resolution was taken out of sequence and acted on after
Item 3B.
Action on Ordinances:
A. Ordinance No. 70-98-13: Public Hearing and Final Reading
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City Manager Jarboe reported that the City Attorney would be present at
the next meeting to answer the committee's questions.
City Manager Jarboe then requested that he be replaced on the committee
due to Sunshine Law requirements which prohibited him from discussing
the proposed changes with Director Thompson and Code Enforcement
Officer Grunewald, both of whom serve on the same committee. Mayor
Shaughnessy accepted City Manager Jarboe's resignation and appointed
Eloise Koerber of 1476 Linkside Drive to the committee.
Commissioner Borno believed that revisions to the ordinance were
necessary to make people responsible for both leashed and unleashed
animals and requested that the two issues be addressed. He believed that
if the dog is unleashed the ordinance should be more strict than for an
animal that is leashed and under control and trying to defend itself.
Commissioner Bomo believed leniency should not be a consideration in
these types of situations.
Mayor Shaughnessy reiterated that there were existing city codes to
allow everyone the right to go to the beach and not be disturbed by a dog,
either a loose dog or by stepping on the by-product of a dog. Mayor
Shaughnessy believed there should be better enforcement of existing
ordinances.
Mayor Shaughnessy reported that more frequent instances of unleashed
dogs on the beach are occurring and Dr. Simmons concurred. After
some further discussion of the problem, Mayor Shaughnessy stated she
did not want to take away the rights of the responsible dog owners who
use the beach.
A brief discussion of the reporting requirements of the committee ensued
and Mayor Shaughnessy requested that Dr. Simmons give a written
report to the Commission at the next meeting indicating how long the
task will take and a suggested final reporting date.
Commissioner Meserve inquired if the Animal Control Officer was the
only person who could write citations under the current ordinance, and
was told the Code Enforcement Officer and Law Enforcement Officers
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keep some of the vegetation for privacy and suggested that input be received
from them.
Commissioner Bomo stated that resident input had already been received and
they understood that the path would be approximately six feet wide and
meander through the pazk area to keep the blocking benefit.
There being no further comments or discussion the motion carried
unanimously.
4. Consent Agenda:
A. Acknowledge Receipt of Report of New Occupational Licenses
for the Month of July, and Activity Reports from Building,
Code Enforcement, and Recreation Departments for the
Month of July (City Manager)
Mayor Shaughnessy inquired if anyone wished to remove anything from
the consent agenda, and no one responded.
Mayor Shaughnessy then received and acknowledged the monthly
reports as presented and requested they be filed.
5. Committee Reports:
A. Animal Control Review Committee (Mayor)
Dr. Sylvia Simmons, Chairperson of the Animal Control Review
Committee, reviewed the four motions of the minutes of the previous
meeting and indicated that questions concerning the legality of the
recommendations had been referred to the City Attorney for review.
It was reported the next meeting of the committee would be held on
August 11, 1998.
Commissioner Meserve suggested that the committee consider the level
of seriousness between attacks on other animals and humans and
requested that differentiation between the two be included in the
ordinance.
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Mayor Shaughnessy and Commissioner Bomo believed the Commission were
given options for different types of speed bumps and made their choice, but
did not actually design the speed bumps.
Much discussion ensued conceming cutting out the center section of the
existing speed bumps. Commissioner Beaver stated that Beach Avenue had
recently been repaved and he did not want the speed bump Buts to remove the
underlying asphalt.
Mayor Shaughnessy stated she preferred four smaller speed bumps (rumble
strips) and suggested staff consider options and make a recommendation at the
next meeting.
City Manager Jarboe reiterated staff's opposition to speed bumps and stated
all decisions concerning speed bumps aze made by the Commission.
Paul Parsons of Mipaula Court stated that originally he had requested that
the speed bumps be removed, but a compromise conceming the speed bumps
+vould be satisfactory, and he asked that the proposed cut be wide enough to
accommodate a stroller.
Some further discussion ensued conceming the figuration of the speed bumps
and Mayor Shaughnessy stated that the intent of the motion was to place the
cutouts in the speed bumps one and one-half feet on each side of the centerline
of Beach Avenue.
There being no further discussion, the motion carried unanimously.
D. Discussion and Related Action on a Suggestion to Remove
Underbrush and Install Benches and a Drinking Fountain in
Mandalay Park
Motion: Approve report otCity Commissioner Borno as
presented. (The report is attached and made part of this official
record as Attachment B).
\layor Shaughnessy inquired conceming the quality of the water fountain to be
installed in the park and staff assured her that it was durable, as well as
inexpensive.
Commissioner Meserve believed that the residents of the area would like to
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a day care capacity under current conditions, and upgrade of the building Hill
be considered in the budget process.
Item 6B was taken out of sequence and acted on at this time.
6. Action on Resolutions:
B. Resolution No. 98-29
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
RECOGNIZING LIFEGUARDS WHO ASSISTED VICTIMS
OF A RECENT LIGHTNING STRIKE (City Commission)
Motion: Adopt Resolution No. 98-29.
Mayor Shaughnessy read Resolution No. 98-29 in its entirety. Mayor
Shaughnessy praised the heroic efforts of the lifeguards and stated she
had received many positive public comments about them.
John Phillips, Lifeguard Captain with the City of Atlantic Beach, also
praised the efforts of the lifeguards from both cities.
There being no further comments, the motion carried unanimously.
C. Action on a Request for Removal of the Speed Bumps on Beach
Avenue, Tiled by Paul Parsons (Mayor)
Mayor Shaughnessy inquired if there was a staff recommendation on the
request and was told there was no recommendation because the (:ommission
sets policy for speed bump configuration and placement.
Motion: Due to the recreational nature of Beach
Avenue, direct staff to remove the middle three feet of the speed
bumps and level the area so that strollers, bicycles, etc. can get
through.
Commissioner Meserve believed that the Commission had input into the
design of the present speed bumps on Beach Avenue and briefly recounted the
previous actions of the Commission relative to their placement and
configuration. He felt that the present configuration of the speed bumps did
not work.
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C. William McGee of 1831 Selva Marina Drive also expressed concern
relative to the defective fire hydrants and stated that water/sewer funds should
be used to repair or replace them. Mr. McGee believed water/sewer funds
should not be transferred to the general fund.
C. Sylvia Simmons of 211 Beach Avenue requested Commission
consideration of consolidating gazbage/[rash/yazd waste pick-up into a two day
per week pick-up to avoid having refuse curbside seven days per week.
D. Public Works Director Kosoy introduced Donna Kaluzniak, the
city's new Assistant Public Works Director. The Commissioners welcomed
Ms. Kaluzniak to the city.
3. Unfinished Business:
A. Discussion anal Possible Action in Connection with Parking
Problems on 10th Street (Mayor)
Cit}~ Manager Jarboe stated a full recommendation would be made at the next
Commission Meeting. He explained that the initial recommendation was being
reviewed by the City Attorney and the city was also waiting for information
requested from the Florida League of Cities.
Former Mayor Bill Gulliford stated that previous Commissions had tried but
failed to come up with a solution to the parking problem and requested that this
Commission consider the fundamental fairness of the residents' request. He
urged the Commission to find a reasonable, cost effective solution to the
problem.
B. Action on the Request of the YMCA to Upgrade Their Facilities in
Jack Russell Park for the Purpose of Offering Part-time Preschool
Services to the Community (Mayor)
Mayor Shaughnessy referenced the Staff Report and Acting Fire Chief Mayo's
memo concerning his recommendation to install a sprinkler system in the
trailer to set an example, and stated that there was a betterment in the
proposed budget, which will be presented August 14, 1998, to replace the
trailer with a permanent building.
Mayor Shaughnessy informed Christina Hammersmark, Youth and Family
Program Director for the YMCA, that the YMCA could continue to operate in
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, AUGUST 10, 1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Bomo
John Meserve, Commissioners
AND: James Jarboe, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
ABSENT: Theo Mitchelson (Excused)
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Commissioner Bomo, followed by the Pledge of
Allegiance to the Flag.
Mayor Shaughnessy introduced and welcomed former Mayor Bill Gulliford to
the meeting.
Approval of the minutes of the Regular Meeting held July 27,
1998.
Motion: Approve minutes of the Regular Meeting held
July 27, 1998 as presented.
The Mayor asked for corrections or amendments to the minutes. There being
none,the minutes were unanimously approved as presented.
2. Recognition of Visitors:
A. Stephen Kuti of 1132 Linkside Drive stated he had read a newspaper
article concerning problems with the city's fire hydrants and expressed
concern for the safety of the citizens of Atlantic Beach. Mr. Kuti hoped the
Fire Department Review Committee's evaluation of the Fire Department
included the fire hydrants, and requested information concerning the same.
B. Joseph Posch of 142 Magnolia read a letter to the Commission dated
July 30, 1998, pertaining [o the city's purchase of Fluidyne SBR equipment.
"I he letter is attached and made part of this official record as Attachment A.
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Page Two
AGENDA August 24,1998
B. Approve the Community Development Block Grant contract and authorize the Mayor
to execute the contract on behalf of the City (City Manager)
9. City Manager Reports and/or Correspondence:
]0. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission wiW respect to any matter considered at any
marling, such person mry Woad a record of the p~ooeadmgs, and, fa such propose, may need to ensure that a verbatim record
of the proceedings is made, which record shall inchtde the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americana with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM. Fnday, August
21, 1998.
CITY OF ATLANTIC BEACH
COMMISSION MEETING -August 24, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of August 10, 1998, and Special
Called Meetings of August 17 and August 18, 1998
2. Recognition of Visitors:
A. Presentation of Award from Florida Native Plant Society in recognition of the
beautification of 13th Street beach access (City Manager)
3. Unfinished Business:
A. Discussion and possible action in connection with parking problems on 10th Street
(Mayor)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WII,L BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of Fire Department report for the month of July 1998 (City
Manager)
B. Acknowledge receipt of a status report en fire hydrants (City Manager)
C. Award contract to Petticoat Contracting, Inc. for Levy Road improvemems, pursuant
to the specifications of Bid No. 9798-31 (City Manager)
5. Committee Reports:
None
6. Action on Resolutions:
I~'one
7. Action on Ordinancta:
None
8. New Business:
A. Discussion and related action on the request of Michael Paschall, President of
Beaches Area FGstorical Society, for a historic marker to be placed on Plaza (Mayor)