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Agenda Item 3AAGENDA ITEM # 3A SEPTEMBER 26, 2011 September 19, 2011 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Hanso SUBJECT: Follow -up eport Purchase of the Chevrolet Volt At the last city commission meeting on September 12 a question was raised about whether or not the City could amend the grant contract with the State to use the funds budgeted for the purchase of an all- electric vehicle for some other energy improvement. Since that meeting, David Thompson checked with the grant administrators and was told that it is the State's position that the vehicle is included in the contract between Atlantic Beach and the State and unless some compelling reason is provided for amending the contract, the City should comply with the terms and conditions. Based upon the State's guidance, the City should proceed with the purchase of the Chevrolet Volt as recommended in the previous staff report. A second issue was raised about the Chevrolet Volt. Someone made a statement that the average life span of such a vehicle would be five years. The standard warranty on a Chevrolet Volt is eight years or 100,000 miles. Atlantic Beach does not declare a vehicle to be surplus for disposal until it is worn out. Obviously, how quickly it wears out depends on the type of usage (do we drive it on the beach for example) and the amount of mileage put on it. Typically, cars and light duty trucks that are not driven on the beach remain in our fleet for at least eight to ten years. Reconciliation of Current Budget Estimates Staff was asked at the last commission meeting to prepare additional estimates comparing those used for the projections of the FY -11 expenses and revenues as contained in the draft budget to the most current information. A program was written to compare current fiscal year projections as presented in the budget with year to date revenues and expenses as of September 13, 2011. After review of these, it is apparent that although there are a few accounts that may end the year with funds left over, there are also accounts that appear to be over their budget estimates. When you offset the overages with the shortages, there is not anything significant to warrant reappropriation in connection with the final adoption of the FY -12 budget.