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09-02-98I ` For each employee enrolled within a health plan, the City pays the employee rate with the employee paying the difference if they select other than employee coverage. Therefore the current and projected cost to the City was estimated by the using 100 employees within the HMO and ]0 employees within the PPO. NUMBER OF BCBS AHL AHL EMPLOYEES 10/01/96 10/01/97 ]0/Oi/98 100 $ 16,352 $ 12,387 $ 13,130 10 $ 1,635 $ 1,906 $ 2,135 Totals $ 17,987 $ 14,293 $ 15,265 x 12 Months $ 215,844 $ 171,516 $ 183,180 Annual Savings $ 44,328 $ 32,664 FUNDING: Funding for this increase is included within the current budget. CITY MANAGER: Agenda I[em: No. 9A Date: 09/14/98 CITY OF ATLANTIC BEACH CITY COMMISSIONER MEETING CITY MANAGER REPORT SUBJECT: Increase in Health Insurance premiums effective October 1, 1998 AGENDA ITEM: No. To be included by City Manager. ACTION REQUESTED: None. This item for information only. DISCUSSION: Effective October 1, 1998 AHL increased the City's health insurance premiums for the HMO by six percent (6%) and for the PPO by twelve percent (12%). Even with these changes, the City will realize a savings of approximately $44,328 during FY 1997/1998 and $32,664 during FY 1998/1999. These savings do not consider the fact that BCBS had indicated that they were going to significantly increase the City's BCBS premiums effective 10/01/97 and may have also increased premiums again on ]0/01/98. Following is data used to estimate savings: - With BCBS there were only two HMO categories and one rate and two PPO categories with the same rate as the HMO. - With AHL the City has four HMO categories with four HMO rates and four PPO categories with four PPO rates. BCBS AHL AHL CATEGORY 10/01/96 10/01/97 10/01/98 HMO -Employee $ 163.52 $ 123.87 $ 131.30 HMO - Employee/Child n/a $ 210.57 $ 223.20 HMO - Employee/Spouse n/a $ 247.67 $ 262.53 HMO - Employee/Family $ 458.86 $ 380.54 $ 403.37 PPO -Employee $ 163.52 $ 190.62 $ 213.49 PPO - Employee/Child rJa $ 342.28 $ 383.35 PPO - Employee/Spouse n/a $ 381.41 $ 427.18 PPO - Employee/Family $ 458.86 $ 586.03 $ 656.35 09/18/1998 la: Oa 904-269-3044 D9: 30i199a le: Sd Sad2215'L48 nnT:~ PCAt SER'JiC Ribault Clubhouse ProssrvstlOn Task FOres Purowe and Goals Purpose: PAGE 01 PAGE 02 To bnnp together individusb in Ouval County who an inbrasled to help!ng Florida Sbb Pang devalOp a plan to aMieve rostontion and reuse of tln Ribault Clubhowe at Ft. Gaerga Island State Cultural Site. Individuals knowledgeabN about eeenomic and tourist dwabpmerd, trstpric preaarvatlon, natural naource management, resource-based outdoor reenation, and environrnMtal education wiN Nrw on the tack tore. The Task Fora will recommend viabN options for proservation and ra~usa of the RibauR CkrDtfouse complex and Ms association with natural, cultural and reaeasonal nsoureas within the region. Tha TaaK Fore wit consider the rOlk7wing goals during iu COnaMaYS-buiitling process for racarrnarWinp the best uses o/ }acilitiu at the Ft. t3eorga Island Stall Cultural Site, Gosh: 1. Rassora and N-uM the RIbwR Clubhouse while protaetlng natural and cultural rasolNtes al Ft. George lalarrd Stets Culpwal 8ibe. Y. swap v1ebN concepts for pubac and/or private enbrpriaa use o/ tlra historic propartlea and natural rasoureM et tM Guttural Site. III. D-ovlW Ier the public faelMtles, services and utilitiaa nquirad to support putWe surdrer pttvate eonirtterclal opsratlorrs an the Cultural Siq. . , CITY OF 11tlactie beaek - '~(.aaida -- ~~ September 10, 1998 Mr. George W. Percy, Director State Historic Preservation Office & Division of Historical Resources R.A. Gray Building 500 South Bronogh Street Tallahassee, Florida 32399-0250 Dear Mr. Percy: ST 9-/µ - 98 B00 SEMINOLE ROAD ATLANTIC BEACH. FLORIDA 12 2 3 3-5115 TELEPHONE (903) 247-5800 FAX 1901) 217-5805 SL'NCOM 852-5800 As the governing body of a neighboring City, we are writing in support of the Special Category grant application for the restoration of historic Ribault Clubhouse on Ft. George Island in Duval County. Ft. George Island and the project is the result of a unique partnership including the National Park Service, the State of Florida, the City of Jacksonville, and numerous private businesses and organizations. The environmental aspects of the area are of national significance. The area of the community is deserving of assistance which will benefit Northeast Florida both economically through jobs and tourism and culturally by saving this important historic building. The eco-heritage tourism approach which has been proposed will continue to meet the needs of the State as owner and neighboring private landholders to protect the fragile environmental resources. At the same time, it will create a viable economic use for a building which has sat vacant for a decade. We strongly encourage you and the Historic Preservation Advisory Council to fully fund this grant application. With kind regards, Suzanne Shaughnessy Mayor SS/em cc: Robert Joseph, Manager, Talbot Island Stale Park Barbara Goodman, Superintendent, National Park Service Jerry Spinks, Co-chair, Clubhouse Task Force ~`-' ~t 09/09/98 14: S'7 N0. 716 fX.33 Mr. Jim Jarboe September 9, 1998 Page 2 As you are also awaze, ABAA is totally self supporting, sod in the Past year we have obtained safety netting a1a1 have Coastructed the nicest batting cage at the Beaches, all at tto expenu.to the Ciry. Based upon these facts 1 have rto hesitation to ask the City to assist to in making further improvements. to City property As much, pkase accept this letter as ray formal request that you seek the approval of the City Commission for this ttlodest expenditure. It will provide comfort for our families atd will further our cooperation together in the promotion of good will and ywtth sports. 1 thank you in advance for any help you or the City of Atlantic Beach can provide. Very truly yours, Donald Ray ett>aa, Jr. Presidrnt of ABAA DRC:jr:wss - - ~ ti9,~-4s ta: s~ 8 = rao. vt6 rx,~ 9-/~{- 98 ATLANTIC BEACN ATHLETIC ASSOCIA Jack Russell Park Seminole Rd. ATLANi'[C BEACH, FLORIDA 32233 Donald Ray Colgan, Ir. president 906/355-0548 Office ')06(241-30061iome 904!355.0402 Fas September 9, 1998 VIA FACSAffi,E 247-5805 Mr. Jim Jarboe Ciry Manager c/o City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 RE: Little League Baseball Tce Ball Bleachers Dear Mr. Jarboe: Pursuant to our rex:ent conversation, I am writing to formally request the Ciry of Atlantic Beach to consider purchasing some bleachers for ow Tee Ball Field adjacent to the tennis court in Russell Park. As you may be aware, Tee Ball represents the future of otu league and we have almost one hundred (I00) children involved. This number represents over seventy (70) Atlantic Beach families comprised of patents, siblings and grandpuenu. A[ present, in order for families to wauh their children play, they either have to stand, sit on the grass, or bring their own lounge chairs. This is especially difficult for the grsndpuenu who also have to brave the heat. I have priced three (3) Ievel bleahhers from a local company and they cost approximately E900.00 per unit. I feel we need two (2) of these units to adequately provide seating for our families. Our Fall 98 season begins on September Zti. 1998. I would sincerely hope we are able [o gtt some bleachers before that time. ._ SEP-09-98 WED 02:21 PM As Inns is B~ncn P D 9042491566 P. 03 S. Delivery of Faeility: The City shall deliver the facility to Renter in good working condition, with auy necessary facilities arld utilities, and in a clean conditiot. 6. Control of Building In renting said facility to Renter, the City does not relinquish the right to control the management and operation of the facility, and the City Manager or his designee may enter the facility and alt ofthe demised premises at any time and on any occasion. 7. A~~meat: Renter shall not asslgrl this agreement nor suffer any use of the facility other than herein spea6ed, nor sublet the facility or any part thereof, without the written consent of the City. IN WITNESS WHEREOF, we have hereunto set our hands and official seals this day CITY OF ATLANTIC BEACH Igy: Ih u`+~is~ "RENTER° SEP-09-90 WED 02:23 PM Atlantic Boncrt P D 904249!366 P. 02 (b) No use of alcoholic beverages shall be permitted without the written permission of the City Manager. ® Renter shall provide to the City a copy of financial statements if requested. (d) Reiner shall insure compliance with all city, state and federal laws, as well as any rules and regulations of the City for the government and management of the public facility, together with all rules and requirements of the ponce and fire departments of the City. (e) Renter shall allow no discrimination based on race, sex, age, rehgion, national origin, disability or otherwise. (f) Renter shall make no alterations to the facility of a permanent nature without the express written consent of the City Manager. (g) Renter's use of the facility is not exclusive outside of the dates and time as set forth below. (h) Renter shall be responsible for its own furnishings and equipment and shall maintain the facility in a clean and safe condition. (I) Renter shall correct any discrepancies noted at a wcekly inspection of the facairy conducted by the City. Should corrective action be required by the City, such action shall be the financial responsibility of the Renter. (j) Reuter shall provide a written monthly accounting of all keys to the facility in possession of Renter, or more often if requested by the City Manager- One key will be provided at no cost to Renter and additional keys shall require a S7.t10 deposit each. Any lost keys shall immediately be reported to the City Manager and may require either rekeying or changing of the applicable locks, which shall be done at the expense of Renter. (k) Arty exclusive use shall be as set forth below. The use of the facility in addition to the exclusive use periods shall be requested through the Parks and Recreation Drrector under the general rules, i.e., a facility may be requested for short term use by applying for such use after the lSth day of each month for a day or time period within the next month. For example, any organisation requesting the short term use of a City facility in the month of February could apply for such use after the 15th day of January. (1) Renter shall post sponsor signs on a single free siandirrg sign adjacent to concession stand and on the outfield fences of the baseball fields with field A signs capable of being visible from Plana Street. Before displaying signs, sponsors must be approved by the City Manager. 4. Eicluaive Uu Dates and Times: SEP-09-99 WED 02:22 PM Ac lnnc is BrncA P D 9042491566 P.01 CITY OF ATLANTIC BEACH RENTAL CONTRACT FOR PUBLIC FACII.ITIES i.nN Te',RVt AGREEMENT made and entered into this- day of , at Atlantic Beach, Duval County, Florida, by and between CITY OF ATLANTIC BEACH, a Florida municipal corporation, 800 Seminole Road, Atlantic Beach, Florida 32233 (hereinafter "City"), and , of ,Florida , (904) (hereinafter "Renter"). WHEREAS, Renter desres to use the following public facility: WHEREAS, Renter desires to use said public facility on a recurring basis such as daily, weekly, monthly, during a particular season, or the like, which is more than a one time use, and therefore a long term use, and WHEREAS, the parties are incomplete agreement regarding the terms set forth herein. NOW THEREFORE, in consideration of the covenants and promises as set forth herein, and any rental payment made hereunder, and other valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, it is AGREED AS FOLLOWS: l Length of Rental Term: This agreement shall run from through 2. Amount and Time of Payment: Renter, in exchange for use of the facility, shall pay to the City the annual fee of S200.00 at the time of signing this agreement. Such fee may be waived az the discretion of the City Manager if Renter is a governmental agency or an organiution that provides a public service available to all, is non-profit in nature, and charges no user or admission fees. Renter shall provide the City with a copy of its tax exempt forth or other proof or evidence satisfactory to the City Manager of Renter's non-profit status. 3. Conditions: This agreement is made and entered into upon the following express covenants and conditions, all and everyone of which Rrnter hereby covenants and agrees, with the City, to keep and perform: (a) No fees or admission costs shall be charged to the public unless approved in writing by the City Manager. SEP-09-98 WED 02:16 PM At rant is Hach P D 904`L491566 AGENDA 1T 8~H- DATE: 9' /'t~' 7 E CITY OF ATLANTIC BEACA C1TY COMMISSION MEETING STAri i crv~T AGENDA ITEM: Discussion and action on long term rental contract for pubhc facilities SUBMITTED BY: George Foster, Human Resource Manager Timmy Johnson, Recreation Director DATE: September 9, 1998 BACKGROUND: On November 25, 1996, the City Commission approved a standard long term rental contract for public facilities. There is nothing within the currem contract that would require non-City organizations provide proof of liability and property instuance. Non-City organizations that have a long term rental contract include: YMCA, ABET, Sea Turtle Patrol, Habitat for Humanities and Atlantic Beach Athletic Association. Contracts with these orgatizations are up for renewal and we recommend that the City Attorney include within the contract a "standard" insurance clause for liability, properly and "hold harmless." Without such requirements the City may be Gable for the actions of the non-City organizations. RECO.\~IIKENDATION: Authorize the City Attorrey to include a "standard" insurattce requirement for liability, property and a "hold harmless" clause to the long term rental contract for public facilities. ATTACHMENTS: Current contract P. 01 REVIEWED BY CITY CHANGE ORDER Contractor M Septic Owner City of Atlamic Beach Date 8/27/98 83(10 W. Beaver SI Jacksonville, FL 32220 - Attention: Mr. Wayne Joyner, President ('ity Project Nu AW9602C •.n 7 ~,.. Project: Royal Palms Water Distribution Project You are hereby requested to comply with the following changes in the Contract Documents: ------------____ - I. Revised Scope of Work DECREASE iNCREASEIN IN CONTRACT ITEM UNIT CONTRACT PRICES NO. DES(:RIPTION t?'FY UNIT PRICE f PRICE S I ADD Field Order for free Removal I LS 51,706.25 51,706.25 2 ADD Field Order for Plowable Grout 27 CY 5105.00 ~ f2 835 00 , . 3 ADD field Order for Water Meter I54 EA 55.25 ` ' ' ~ 5808 50 Nipples . 4 Delete Bid Items Not Utilized S'~8~181,1~',; TOTALS ~ ~~ ~~3i1-,~ 55,349.75 - b t NET CHANGE IN ('ON'I'RACT PRICE ~~~ The final contract price to date therefore is S2R 1992 75 The date of the Final Inspection was 8/25/98 r % Accepted By C~/,~ ''L ~ ontractq~ (/ /" J Date: 9v Approved By Date: Owner Contrasor AA Septic Owner City of Atlantic Beach Date: 8/27/98 8300 W. Beaver St Jacksonville, FL 32220 Attention: Mr. Wayne Jovner, President City Project No. AW9602C °~P 31;~r Project: Royal Palms Water Distribution Project You are hereby requested to comply with the following changes in the Contract Documents: ---------- 1. Revised Scope of Work DECREASE INCREASE IN IN CONTRACT ITEM UNIT CONTRACT PRICE S NO. DESCRIPTION QTY UNIT PRICES PRICE S 1 ADD Field Order for Tree Removal 1 LS $1,706 25 51,706.25 2 ADD Field Order for Plowable Grout 27 CY 5105 00 .~a, 52,835.00 3 ADD Field Order for Water Meter 154 EA 55.25 5808.50 Nipples '^a 4 Delete Bid Items No[ Utilized ~:. Sj$ri8~j1 TOTALS ~'g; 28I ~,3;s 55 349 75 ;, , , . NET CHANGE IN CONTRACT PRICE i ~ ~ '~~"~~~ ~.~~ The final contras price to date therefore is 5281,992.75. The date of the Final Inspesiun was 8/25/98. Accepted By: ontract Date: 9v Approved By: Date: Owner . CHANGE ORDER Contractor: AA Septic Owner City of Atlantic Beach 8300 W. Beaver St. Jacksonville, FL 32220 Attention: Mr. Wayne Joyner, President City Project No. AW9602C Project: Royal Palms Water Distribution Project You are hereby requested to comply with the following changes in the Contract Documents: L Revised Scope of Work Date: 8/27/98 . ~ ?~^:: ~J DECREASE UVCREASEIN IN CONTRACT ~M UNIT CONTRACT PRICE $ NO. DESCRIPTION QTY UNIT PRICES PRICE S I ADD Field Order for Tree Removal 1 LS $1,706 25 $1,706,25 2 ADD Field Order for Flowable Grout 27 CY $105 00 $2,835.00 3 ADD Field Order for Water Meter 154 EA $5 25 $808.50 Nipples 4 Delete Bid Items Not Utilized ;,' 538,181.13.!; TOTALS ~; 538,78T,I3,, $5,349.75 NET CHANGE IN CONTRACT PRICE ~,°~s32,g3T.~g~' The final contract price to date therefore is $281,992.75. The date of the Final Inspection was 8/25/98. Accepted By: /~ ontrac~ Approved By: Owner Date: ~~ T. ~, ~/8 Date: Contractor AA Septic Owner: City of Atlantic Beach Date: 8/27/98 8300 W. Beaver St. Jacksonville, FL 32220 Attention: Mr. Wayne Joyner, President Ciry Project No. AW9602C Project: Royal Palms Water Distribution Project ~ ` % ~ 3 ~ ~ ~; You are hereby requested to comply with the following changes in the Contract Documents: , I. Revised Scope of Work DECREASE INCREASE IN IN CONTRACT ITEM UNIT CONTRACT PRICE S NO. DESCRIPTION QTY UNIT YRICE S PRICE S 1 ADD Field Order for Tree Removal I LS 51,706 25 ~ 'l - b 1,706.25 2 ADD Field Order for Plowable Grout 27 CY 5105 00 E;=: 52,835.00 3 ADD Field Order for Water Meter I54 EA SS 25 5808.50 Npples 4 Delete Bid Items Not Utilized ,; S38,I8LI3~~'. TOTALS r~'S38I$I73 ' 55,349.75 NET CHANGE IN CONTRACT PRICE . ~.„ ~ :~332,~313&; The 5nal contract price to date therefore is 5281,992.75. The date of the Final Inspection was 8/25/98. Accepted By: / ~ Contractor Approved By: Owner Date: V T 9~ Date: Contractor AA Septic Owner: City of Atlantic Beach 'bate=8C27J9Y I 8300 W. Beaver St. .. ......_ .. . _ Jacksonville, FL 32220 Attention: Mr. Wayne Joyner, President City Project No. AW9602C Project: Royal Palms Water Distribution Project You are hereby requested to comply with the following changes in the Contract Documents: I. Revised Scope of Work DECREASE INCREASE IN IN CONTRACT ITEM UNIT CONTRACT PRICE S NO. DESCRIPTION Q r Y UN[T PRICE $ PRICE S 1 ADD Field Order for Tree Removal 1 LS $1,706 25 $1,70625 2 ADD Field Order for Plowable Grout 27 CY $105 00 52,835.00 3 ADD Field Order for Water Meter 154 EA SS 25 $808.50 Nipples 4 Delete Bid Items Not Utilized ~~ 538,I8I:13': TOTALS ,. ,j S383I8L23 $5,349.75 NET CHANGE IN CONTRACT PRICE z;; y~gjj~g; The final contras price to date therefore is 5281,992.75. The date of the Final Inspection was 8/25/98. 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N A h ~ O ~' ~ A . o_ N ~ Yl Q8 0 ~ $ ~j ~ H ~ No N N A Q H H ~ H n O te O H O g N P H P G ~ H ~ ! 8~ ! OQ O ~ H ~ O ~ e Q O ~ H ~ Q S O Oo e H O ~$ YI M O~ . r is 7'i ao i { N O ' h ~ ~ ~ J N LLJ J W W W W W W ~ J - W W W W W W ~ ~ ~ W W W W W W W r !~I ~ A ~ O f p fV C .- ~- O f ~ '~ ^ f N P 1 tl ~j N ~ 8 ~ T (7 A o • ' f A \ \ ` \ ' 7 ~ J e m ~ N ~ ~ N ~ ~ W 1- !~ v ~ R' ~ ~ ~ y;~ F W ~j O ~ E ~ ~ ~ ~ ~ ~ ~ ~ ~ 3 ~ ~ Z ~ ~ ° ~ ~ m ~ a ~ m ~ ~F ~ ~ m 3 ~ 4 m ~ ~ ~ ~ ~ ~ i ~ o o ~ ~ O O b ~ b x ~ ~ -. f ~ N `y F< i z R p b X p do aS ~ F~1 'Z ' ~ G Z ~y 7 ~ < ?j z R a fo x 4 F1 ~ '~ = ~,y1 p u W O v W 8 ~ ~ g 1V ~ n N ~ fv Ev y~~ y f~v O ~ x x O 2 S ~ G x yy ~{ K ~ ~ K a "~ O uV~yf~ G j ¢ 5$~ ¢ ' ~zjj ~$ W w 7 _ .- ~ b b b b b b b b b b b b b b b b ~ i m p ~ Aug-18-98 08:02A i k v u 7 c r~ C V 7 i :.J U O 0 4 z W as 0 ~4 V ~_ 6' . ~- K V w ~ d ~ 7 S L ~~~ O Q ~ ~~1 ^^ n ~P ~ DD Q. cl S. o ;• ~ v 7. ~• "~ r," ~A2 ~ ` % V K 'r G J a V v H a z im z O . v ! O 2 J Q T~ J W a ~~ Fag W U Z U J a a Q 1- ``" W '1 F F 2 T ,~ >~ '. . `, I . ~- J _~ ~+ <~ rc W `~ ? Y' T O . __ ~ ~~~ Q` ~ Y L . ~ ^ Y ~ d ~ ~ ~ n v .~ Y G v ~ r 5 I~ ~ ~ s .. k y v a X L ~ 6 C :,~ ~~ s ~ c ~ E ..: . - ~ a n ~ s = ExE ~ t ~`- n O .~ ~ V r. ., y ~ ,• 7'~ L u S~ - •T t V l II ~v;, y - '~E t ~ v i co~7~ / ~ LL :l7b •~ ~ C ~! ~ ~; ~ y v ~ l ~ U t v _~ a U ~L S L'` V ` '~ C ' L~ Y/ • r. L V '~ ~ ~ ~ ~'y~~ ~ ~ -•A' s ~ V W y ~ c'~ F ~ ~- LL ~ 'c ~ H ` ~ J •t ._ y a V L E "~ ~~~C3 C i C ~ I =mar ~ u 7 TT Y' y = y F-ESc~E G :. V ~ ^ Z G y ..'• i. E rU 7. ^..• Q J ~ ~_ f ~ ~ F ~ W {- .~ o ~ r LL~ O M_ F I, uZi t r gc a v - ~ c O~ LL. c ~ O ~~^ U~~". air a~E Q ~ k 7N n~ +, i v o v y t Q.h•~ c o h `- Z ~ ~ U ~v s N` F Z O V J Z v O ~ ~ ~ ~ _. O I~ o f = C ,~„ • $ ~: o.' W - ~ ~u N 4 ~. c ~ O~ Vc _ ~ J c w Z t o Z U ~L y -J y ~ J i~vC y; n c y; o ^E~V Y +'L~L V 7 n ~ n L a c c Q ~ B n =a c~'~•: v~s~w v _v v p y, ~ sVF ~_tw v C D t V 7 - C 'L 7 U y n y J ~ ~ C y ~ .. y ', ~ ~ L L E C V C ~' ~ j L C O~-n~ !J '~ C C '7 u .Y~>E t m- u L ~ u ` E 6 S 'f 6 C ~Y t C o °'` = v Q £ L ~N C ~ ] y C y.(C=1 ~ ~ c{1 ~~ 4 ~~ W ~~ ~ 0 W lJ r' ~ 7 O~ Q W a ~~ a V v w m e ~~ ~yv W G a 4~ k „ o E ,~ y u i c 1 iV :3~ Y = e S •~ C y i=~ y y S~~ o one W ~ T o =~_~ ~?xa ~u `t` v o.„ o ~ y ~ W "~OZ 0 ~\~ V ~ C C. Z ~ F W a z 3 J W V S r. `` c m~ s .c' ~~ al uV a~ ? W •J _ Q W >~ C t E F I V ~. P • V . ~ y.^ 7 T N ~ e~ y U c c •n e1E CbiCl° V E O c IU~~ ~$nn L M z W C . W J V. WO v Z ~ Q J., <~ c J .. -~ .. v L I Y~ c 5 J t 5 L o C G y u E C I P S$ "s;. ~ t ~ W C y Y ~ ~ ~~~ V ` f ~ _ J ~ O S~V v ~ y PS d ,; u p A ; y u 'J ~ ym ~ O ~~s~ o ~ p0 C y s ~. XEo y ~2 a `~ O j sae m H ~ R P.OZ ph~ 5 V F C~ a ~, ~~ • "c SI ~jee I~j "a uy ^ e 3f ~ < ~ c -` a B g v ~~ ~~ ;~ l T~ s, ~C gg'? 6' ~ r V C~ ~, Convattor: AA Septic Owner: City of Atlantic Beach Date: 8/27/98 8300 W. Beaver St. Jacksom~ille, FL 32220 Attention: Mr. Wayne Joyner, President City Projett No. AW9602C Project: Royal Palms Water Distnbution Project You are hereby requested to comply with the following changes in the Contras Documents: I. Revised Scope of Work DECREASE LNCREASE 4Y CY CONTRACT ITEM UNIT CONTRACT PRICE S NO. DESCRIPTION QTY UNIT PRICES PRICE 5 I ADD Field Order for Tree Removal 1 LS 51,706 25 F ~F~x ' 51,706.25 2 ADD Field Order for flowable Grout 27 CY S 105 00 ~X ~` ` 52,835.00 3 ADD Field Order for Water Meter 154 EA 55 25 l 5808.50 Npples ~' 4 Delete Bid Items Not Utilized ,a38,18JJ3 TOTALS ? ;:i: ;Y.i8I8F331 55,349.75 NET CHANGE IN CONTRACT PRICE rS32 83738 ~~ The final contratt price to date therefore is 5281,992.75. The date of the Final Inspettion was 8/25/98. Accepted By: Date: Con[rasor Approved By: Date: Owner 1200 SANDPO'ER LANE AT(.AN'['IC BEACH, FLOamA 3I237i761 TELEPHONE (90q 7A7.5630 FAX (904)1i6S843 Mr. Wayne Joyner, President AA Septic Tank Service, Inc. 8300 W. Beaver St. Jacksonville, FL 32220 RE: Royal Palms Water Distribution Project City Project No. AW9602C Atlantic Beach, Florida Dear Mr. Joyner: Enclosed are three copies of the Final Change Order for the above project. Please sign and execute this change order, then return the signed copies so that we may process your final payment. If you have any questions please call me. Sincerely, ~~ ~ Robert S. Kosoy, P.E. Director of Public Works RSK:dk Enclosures August 28, 1998 SG q-l~- 98 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Completion Report of Royal Palms Water Distribution Project and Approval of Final Change Order SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director ~G;lvl DATE: September 9, 1998 BACKGROUND: The project to provide new water mains in the Royal Palms-Unit 1 area is now successfully completed. New water mains and fire hydrants were constructed to replace old undersized water mains and old hydrants on Sailfish Drive, Bonita Road, Amberjack Drive and Wahoo Lane. The new mains and additional hydrants were designed to improve fire protection and potable water quality for the residents in these areas. The project was designed by the engineering consulting firm of England, Thims & Miller, Inc., and was advertised for bids in August, 1997. The low bid was awazded to the construction firm of AA Septic Tank Service, Inc. of Jacksonville, Florida for $314,824.13 on September 8, 1997. The cost for completion of the project was $28I,992J5. During the work, every effort was made to lessen the impact of the construction on residents, and we are pleased to report that many of the residents have expressed their satisfaction with our efforts. A great deal of credit must go to the City's own resident inspector, and the City's water distribution crews who were on site during the entire period of construction, and proposed many time saving ideas to improve the project. The final construction cost of the project is $281,992.75, which results in the project being under the currently approved total by $32,831.38. RECOMMENDATION: Approve the Final Change Order for a credit of $32,831.38. ATTACHMENTS: Copy of Application and Certificate for Payment Final Change Order ~ REVIEWED BY CITY MANAGER: C~~7~~ AGENDA ITEM NO. Agenda Item Date: ~- g CITY OF ATLANTIC BEACH CITY COMMISSIONER MEETING CITY MANAGER REPORT SUBJECT: Pay Increase for non-union general employees AGENDA ITEM: Yes. ACTION REQUESTED: Approve a 3% pay increase for non-union general employees effective October 1, 1998. DISCUSSION: Last year on August 11, 1997, the Commissioners approved a 4.5% pay increase for non-union general employees effective retroactive to August 1, 1997. This year I am requesting you approve a 3% pay increase for non-union general employees to be effective October 1, 1998 which will cost approximately $64,000. FUNDING: Funding is currently included within the proposed FY 98/99 budget and includes the increased cost for both base pay and benefits. CITY MANAGER: ~~ q-lit -98 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Purchase of Tractor for Buccaneer Waste Water Division SUBMITTED BY: Kobert ~. Kosoy, P.E., Public Works Director ~~~ DATE: September 9, 1998 BACKGROUND: The Buccaneer Waste Water Division is requesting approval to purchase a tractor to be used at the Wastewater Treatment Plant. This tractor will be used to move heavy equipment azound the plant, to build ramps to clean out tanks, to pick up sludge and do other yard work. The tractor was budgeted in this year's budget. We did not purchase the tractor immediately because we were waiting to see if we could get the old tractor from Atlantic Beach Waste Water Plant. The old tractor from Atlantic Beach was in bad shape, and Tim Townsend is keeping it for spare parts only. The budget amount for the tractor is $20,000.00 in Account Number 4 1 0140 1-5 3 5-6400, and the tractor we are asking to purchase costs $19,277.42. This tractor is on State Contract #765-900-99-1. RECOMMENDATION: Approve purchase of the tractor under State Contract #765-900-99-1, in the amount of $19,277.42. REVIEWED BY CITY . ~ y. HYDRA-STOP, INC. INSTA-VALVE Adaptor Rit For Hydra-Stopping Equipment: 4" - 8" .............................. $ 6,000.00 Iasta-Valve Sleeve and Valve Fittings: 4" Sleeve and Valve ................... $ 1,425.00 Ea. 6" Sleeve and Valve ................... $ 1,500.00 Ea. 8" Sleeve and Valve ................... $ 1,800.00 Ea. PRICES ARE F.O.B., BLUE ISLAND, IL. AND DO NOT INCLUDE APPLICABLE TAXES. - 2 - r_ w PD 9-1~-9~ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Purchase of Insta-Valve Equipment SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director ~~~~ DATE: September 9, 1998 BACKGROUND: Atlantic Beach Water Division would like to purchase an additional piece of equipment for the Hydra-Stop machine. Hydra-Stop is the equipment we use to temporarily stop flow in a water main, thereby isolating a small section of the main so that repairs to valves, hydrants, main extensions and main breaks can be made with as little system disruption as possible. We have used Hydra-Stop since the late 1980's, and have invested approximately $30,000.00 in this equipment over the years. The additional piece of equipment is called Insta-Valve. The Insta-Valve would allow us to install a valve without disrupting service. We have many bad or broken valves throughout the service area that need to be replaced. If these valves were replaced, we could reduce the area of water main shut down and reduce the number of main line stops. This would reduce the cost of Hydra-Stop fittings that are left in the ground after a main stop is completed. As an example, in the Royal Palms subdivision, we could install 3 Hydra-Stops at $700.00/each, with no ability to turn water off in the future. With the Insta-Valve, we could permanently install a valve for $800.00 to $1,000.00. Normal costs for the valve installation without the Insta-Valve would run approximately $3,000.00 for parts and labor, plus we would have to use Hydra-Stops in order to install the valve. Insta-Valve only works with the Hydra-Stop cutter and drive motor. Therefore, purchase will be from a sole source vendor. The cost of the Insta-Valve is $6,000.00 plus shipping. We had a budget item for the Hydra-Stop of $12,000.00 in account number 400-4301-533-6400. RECOMMENDATION: Approve purchase of the Insta-Valve equipment from a sole source vendor in the amount of $6,000.00 plus shipping costs. ATTACHMENTS: Quote from Vendor. REVIEWED BY CITY AGENDA ITEM NO. ~ r r z ~ ~~ ~~~ ~'~ ~~~~ s ° ~ ~ ~ ~ ~ ~ ~ z ~ x~ 7 ~~ ~ ~ 's ~ ~ ~ ~ ~~~ r ~ 1 a. ¢ dom.- ~. -~ . S ~ ~l `\AA`\ ~. v 'fl V -j{ S ? ~~~ ~~ 3 A-~ ii~t9 -~ ~. 3 7~ L1 -~X 5 ~ 3~ d ~,r s ~ ~ ~ ~ ~ ~ d ~ A v ~ - V ~3 ~~ ~ ~~ o ~ 3 ~ ~__ .v 3 n ~v 3^ j, Z Q L.~ a~'" RO A PnmlWatnber: 010621 _~_ U No. ofPoger Anached: ~ FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FIELD PERMIT PURSUANT TO SECTION 161.033 or 161.052, FLORIDA STATUTES, ISSUED BY: ^ Northwest District Once, 160 Governmental Crnta, Pensswle, FL 32301 phone (904)144-8300 ^ Southwest pistriet Of<<e, 3804.Cownut Palm Drive, Tamp4 FL 33619 phone (613) 744.6100 - ^ uth District O/Yice, 2293 Victoria Avrnue, Suite 364 West, Fort Myer; FL 33901 phone (941) 332-6973 orthesst District Once, 7823 Beymadows Way,~Suite B200, Jacksonville, FL 32236-7390 phone (901) 448-4300 Central District Once, 3319 Maguire Boulevard, Suite 232, Orlando, FL 32803 phone (407) 894-7335 _ ^ Southeast District Orcce, Post Office Box 13423, Wesl Palm Bpch, FL 3341ti phone (361) 6g 1-6600 - ^ Burpu of Baches and Coa-•LI Systems, 3900 Commbnwealth Blvd. + MS 300, Teliahauee, FL 32399-30110 phone (904) 488-3180 FINDINGS OF FACT AND CONCLUSIONS"OF LAW: The request for s pertnil was wnsidered by the slelf designee of the Secretary of the Department of Environment) Protection and found to be in compliance with requirement of Chapter 628-33, Florida Adminislntive Code (F.A.C.). Approval is specifically limitedto Ne activity in the slated )option and by the project description, approved plans (if any), attached standard conditions, end any special conditions stied below pursuant to Paragraph 161.033(3), Florida Statutes. This permit may be suspended a revoked in accordance with Section 62-4.100, F.A.C. PROJECT LOCATION: ~ ` - q j ' ' ~~ o . Q ~ y ~ "I l0 5 f ~ ,E pG„ /-~/ r ^ , --- -- _,_ PROJECT DESCRIPTION: Y~-t n S.~.rw _ f o-,. c 1. ~ ~ ~ .. v -SPECUL PERMIT CONDITIONS: This permit is valid only anv ell applicable (ederal, site, and local pCRrllt, are Obtained and d(Ip Onl~llllhOrlie comnvemion of local selbsck requirement or zoning or building coda. This permit and public notice shell be posted on the Bile immediately upon issuance and shall remain posted.along with loal spprovel until the completion of any activity authorized by ihis.permit'~ Other special wnditiom of thi~sjpermit include: 1~A ~:~~..-~'/[(S -~~, ~.G1~ -1's-Q~ ~Q r'l hO rP '~ I~1 1~ QVr'1~~~I ~t{tu P c~ rrP -(~r i ~ C ": k~lr: c'~~,,..~~yy" te~r lc Je-~ bJ i l loo t i ' s ~ 8 rt t~ a r ;j a ~~ .w i 37 < ~E i ~ , STANDARD PERMI~~OIVDIT~}~V~ T t~ t r'~ ha e / :.. _ e ptxmittee shall comply w~ih, ittaeh~`sindud field permit wndMOns~ : ;- ~ - - APPLICANT INFORMATION: 1 hereby certify that I am tithes: ~(la) Ure owrua of the subject property pI ^ (Ib) I"have the~owners consent to s~vre this permit on the ownels behaf; and that (2) I shell obtin any applicable licenses or permits which msy be required by federal, sitq county, or municipal Isw, prior to bommrncemcnt of"(he artlbori~A.work;: (3) 1 acknowledge llul the ^uthorized work f;.wh4..f rextuested; and (4) I aceept~ .~ responsibility for compliance with dl permit eondilioro. ,. ~ ~ , ... . Applicant's Signalur° - Date Li ff 3r.1`!7// Telephone No, B~ ~.~7-A2lf / Applicant's Primed Name ~ ~ Address // ~/ ,'FAi N /1 U7= • ~ ~ ~~ ~ . ~~ ~ , ((applicant is an agent: ~ ~ / / l/G L //C //~~-LD~~7`•~ panted romt oJproptrry owner zip ~ ~ ~ f ~. property owno'r addrett ~ ~ .. proptrry owner i DEPAI}~MENT FINAL ACTT This field permit is spproved on behalf of the Department of Environmrntl Protection "by: _ nfephont no. '~//~c11~("`.~ ~ t 1.p,-, e- 1 3 0 C3 f31 t ~ ~ F~ 0 r~ / naff derrgna slgnonrt ~ ~ panted name o duignte ~ to {avid - QQ .. (r; P ~ PUBLIC NOTICE IS ON Tf1E BACK OF THIS PERMIT. ~ - EXPIRATION DATED ' ~ • "/ '~ ' ~ ~ " ' (Emergency permit issued pursuant to Section 628-33.014, F.A.C., ere valid for no.more Than ninety days and other field permit are valid for no more than 12 months, The stag designee may specify ^ shorts time limit) .. .. - ' . ~ ~ ~ - :EMERGENCY PERMIT: ^ YES ^ NO : Approved.plens tie attached: O YES ^ NO~ ~ - POST PERMIT AND.PUBLIC NOTICE CONSPICUOUSLY ON THE SITE UEP Form 73-122 (Rev. 3/97) /Whine Originaf-DEP Bureau oJBeachp k Caattar SyrtemrJ (Yellow Copy-ApplicardJ (Ptn4~Copy-DEP D4lrJc1J . ~~ ~~ ~~s ~~~~fi clv~~ ~, (aq~ ~' ~i w~o~f -~ - To-fu.~ ~4 R 7~ o ~ Vi~c~v~ - ~ 92y .J ~P~, l~c~ly, vuf~s~ ~~, ~x~, e~v~.~+ vu--++~ l ~ ~ X2,5 l i Ir.~+aMa - l al - (o ~ ~2. zs - 135 6N(.Qu G~-f - - t?`f0 ~ 2 . Zs - I~ 21 ~ V - ~'i0 ~i 'Z.Zy ' l ~'/ h~~ - f lJ (- 22U ~ 2 2 S - ~`l5 ° ~G~ ~iu,G~r1al ~ I, 400 I,e~~'' ~-'~c~ - ~ ~,'1~ 4000 4' ~, x Zl~i f ~`'~ Q rb~e -~u ~ 500 ~ LF ~ I4~~~ l~le ows-h J~dr.~l~ ~ (~-Fe~l ~ ~ ~. 5'w~de l~+~h -~ ~~ :~ ewe ~~.~ -, ,. tj -O ~~ -O `~ r ~~ . ~-e~ f~/~~ ~~ ~GvuG I•d~w. ~ U~~~ VIA HAND DELIVERY September 4, 1998 Mr. Jim Jarboe City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 RE: Dewees Beach Access Improvement Deaz Jim: 8C 9-~~-98 ~~ GENESIS G R O U P Eetineen• LwhrgrArrt,irrrn• P/rnnm• 9nrl~on On behalf of the contributing and willing neighbors in the Dewees Beach Access vicinity, I am writing to request funding for $2,500.00 from the City to help us improve our beach access. We are over our goal of $2,500.00 raised from local residents. This amount, coupled with the volunteer labor to reconstruct, install and plant the access easement represents, we believe, a significant contribution and worthy of funding from the City. A neighborhood meeting was held June 21, 1998 to discuss design, installation and funding. Both property owners to the north and south have signed off on the improvements and will participate in this project. Enclosed is a Field Permit from DEP Beaches and Shores. Agent Bobbi Nelson has visited the site and signed off on the improvements. We are planning to constmct a 4.0' wide brick or unit type paver sidewalk with planting and an irrigation system. A ramp will be added to the eastern end of the existing wood walkover to facilitate access. Enclosed is a proposed cost estimate listing materials only. All labor for installation will be provided by neighbors under the watchful eye of General Contractor Pete Coalson and myself, a registered Landscape Architect. A water meter exists specifically for the access irrigation system. Please let me know if the requested amount will require Council action. I have already spoken to several Commissioners about this project and have verbally received their support. We hope to get started as soot. as possible and look forward to hearing from you. Sincerely, Kel1~.I2. ore, RLA, ASLA 1650 Beach Avenue Enclosures 9?ic' Ccprc:~ Green Ur. tI. L(: e.¢ ~. 0.tC329 ~JIr:I..l $uhc 200 Jack.oncllir. FL 3?di6 • Fl. LH &{. ~~•, iCi<.q In 7all,iln+s mr I rz6on 1 Jlr file: (9;i) 730-9360 Chlplr, F:Ix: (90{) 730-i16i (~,IJ,I.I~~ Current Proposal with Additions for General fund Proposed General Fund Revenues 5,522,305 Additional Tax Proceeds from .25 mill increase 136,017 Amount of Cash Available needed to Balance the Budget 15,009 5,673,331 Proposed General Fund Expenditures (5,673,331) Revenues and Cash less Expenditures $0 Additional one time expenses to the General Fund Long Term Strategic Plan 30,000 Consulting for City Insurance Coverage 10,000 $40,000 If the Commission wants to allow the one time expenditures to be funded by using available cash balances instead of raising taxes the full .25 mill as proposed, the revenues needed from the tax increase would be $111,026 or $24,991 less than the $136,017 as proposed. Current Proposal with Additions and Funding One Time Expenses With Cash Balances Available Proposed General Fund Revenues 5,522,305 Additional Tax Proceeds from .204 mill increase 111,026 Amount of Cash Available needed to Balance the Budget 5,673 331 Proposed General Fund Expenditures (5,673,331) Revenues and Cash less Expenditures $0 Schedule of Change in Projected Cash Available based on Workshop Input General Fund General Fund Revenues Additional .25 mill of taxes 5136,017 General Fund Operating Expenses Savings from Vehicle swap 20,000 Dust Control (55,036) Town Center Maintenance (10,000) Grant Writing Services (20,000) Two Police Officers (90,000) Animal Control Officer (24,500) Life Guard Tower 8 Guard (4,750) Part Time Parks Admin. Support (9,000) Parks Maintenance ! Ranger To allow for a plan (25,000) Two bicycles and related equipment for Police (2,300) Excess Town Center over Convention Tax Available (9,374) Excess of Saratoga paving over available Gas Tax (1,746) Sub-Total of General Fund On Going Expenditures (5231,706) General Fund One Time Expenses Long Range Strategic Plan (30,000) Consultant to review insurance coverage (10,000) Sub-Total of General Fund One time Expenses (540,000) Additional Reserve Required for 25% of added items (567,927) Total Change for General Fund Projected Cash Available 15203,616) Convention Development Tax Remove YMCA Building and Build a new one (100,000) Expansion of Town Center (65,626) Total Change for Convention Dev. Tax Projected Cash Available (5165,6261 Gas Tax Total Pave Saratoga Circle (591,882) Water Utility Atlantic Beach Water System Improvements (491,000) Transfer to Storm Water Utility Trans -Out ' (200,000) Total Change for Water Utility Projected Cash Available ($691,000) Sewer Utility Atlantic Beach Sewer System Improvements (500,000) Buccaneer Sewer System Improvements (45,000) Transfer to Storm Water Utility Trans -Out ' (200,000) Total Change for Sewer Utility Projected Cash Available (5745,000) Storm Water Utility Transfer from Water and Sewer Utilities Trans - In 400,000 Storm Water Utility Improvements (400,000) Total Change for Storm Water Utility Projected Cash Available SO Total Change in Projected Cash Available (1,887,124) Preliminary Projected Cash Available 3,606,459 Revised Projected Cash Available 51,709,336 4 N c 0 _u N U '~ N C ~ l0 (~ m ~ . v m °.3 r a Om v dm `-° ~ U . ~o U ~ a` Q ~ m U 19a NQ~ v v LL m t U O N O1 U 'a d m 'o ~ ~ a ~ Q w Q o -o Y t ~ ~ V N F U O L o ` , ~~ a a U N ~9 c R ~ LL y Z ~ 01 Q/ C d OY~~ o ~ dS ~ N ~ ~ C t r d 9 ~ ~aW~ I ~ 9 u ~ ~ E c d o a Q E a c E o - A d ` u ~ ~',~ ~ ~ I c a io A ~ d ~C ~ E iV o p C c ~c m f7 i d c o Q ~ U f/J <I O ~t m~ ni o; i i c ool! ~ 0 0, U 7 N. ~ N 0 t ~U of ~. ~i N M ~, ai o o ~ m X d a ^ c ~ ~ °- O c x m i F- C C N d O N (7 U (7 .d. b 3 d 0 a r d N C F- O C d E 0 o. E d P n r d c O c E 0 n E M v vi v < c E i 0 a E tJ m C A o` 3 E `o N O 0 y 0 3 in N 3 c r A r ~ O C d m E u y N u O I X a w E ~` L` 7 ~ a0 N < < ~n < ~I ~ ~ m ~ r I I ~ ~~ r m m C A t a O Y O 3 d c ro m m ~ ~ V N I I a ti ~ I N ~ N Q ~ ( D NI Z ~ a~0 N N d ~I ~ rl c ~I M ro ~ ~ ~ In Ql~ < N r W r aO °'l v c O fD Part time Administration Support for Recreation Director 9,000 Pazk Maintenance /Park Ranger to allow funds for a plan to be developed 25,000 Two Bicycles and related equipment for Police Patrol 2,300 Water Utility -Atlantic Beach System Improvements 491,000 Sewer Utility -Atlantic Beach System Improvements 500,000 Sewer Utility -Buccaneer System Improvements 45,000 Storm Water Utility System Improvements 400,000 Attached aze three schedules which may help you understand the impact of the decisions made at the workshops. The first schedule is the revised Schedule of Projected Available Cash Balances which reflects the changes made in the final workshop. The changes include reducing the available cash by the added expenses as well as redistributing some reserve balances to shift funds available to the projects as proposed. The second schedule is a Schedule of Changes in Projected Cash Available based on the decisions made at the workshops which shows the affect on the various funds in total. This schedule shows how each fund will change to allow for the proposed added items to be funded. The third schedule called Current Proposal with Additions is an analysis of the General Fund Budget as proposed with the changes and explains the funding necessary to balance operating revenues to expenditures. The budget that the Commission will be voting on September 14, 1998 will be the original proposed budget with the changes noted above. Please note that the tax increase is included in these schedules and that if not approved at the Public Hearing without also reducing the proposed expenses, the result will be that the operating (on-going) revenues will exceed the operating (on-going) expenses by $111,026 in the General Fund. Although the City has sufficient cash available to fund the proposed expenditures without the increase in revenues, funding operating expenses with cash reserves is not considered to be good budgeting or good cash management and if continued would deplete the City's reserves over time. If you have any questions regazding the tabulation of the results of the workshop or how it impacts the budget please call me and we can discuss them. 2 CITY OF ~tfaactic i eacl - '~C°'cida. 800 SE~1I~OLE ROAD ATLANTIC BEACH, FLORIDA 32233-54;5 TELEPHONE (903) 237-5800 FAX (9D3) 237-5805 BUNCO\t 832-5800 MEMORANDUM To:Honorable Mayor and City Commissioners From: .ffl~u Jarboe, City Manager Subject: Final Budget Workshop of August 26,1998 I vas very pleased with the progress made in the workshops and would like to express my thanks for the very constructive and decisive direction that was given. This cleaz indication of the priorities to be included in the budget should help the public hearings proceed smoothly as I believe a consensus has been reached on most the issues. Following is a summary of the items to be added to the base budget as discussed in the workshop. Millage Increase of .25 136,017 Vehicle Swap for Saving Funds 20,000 Remove YMCA Building and Build a ne~v one 100,000 Pave Saratoga Circle 93,628 Expansion of Town Center 75,000 Dust Control Projects (Cypress, Kestner, Dutton, Gladiola, Carnation, Dora) .55,036 Long Range Strategic Plan 30,000 Consultant to review insurance coverage 10,000 Town Center Median Maintenance 10,000 Grant Writer per Contract 20,000 Two Additional Police Officers 90,000 One additional Animal Control Officer 24,500 Additional Lifeguard tower with manpower 4,750 ADOPTION OF THE TENTATIVE MILEAGE AND TENTATIVE BUDGET FOR FISCAL YEAR 1998-1999 First item to be considered: Announce the Tentative Millage Rate as follows: Tentative Millage Rate is 3.1721 Rolled Back Rate for 1998/1999 is 2.8229 The Tentative Millage Rate is 12.37% higher than the rolled back rate. The purpose for the increase in ad valorem tax revenues is to continue to provide the existing level of service with some added cost in Public Safety, Public Works, General Government and Pazks and Recreation. These costs are the result of the final budget workshop held on August 26", 1998. Motion to adopt the Tentative Millage for operating purposes of 3.1721 Open Public Hearing Close Public Hearing and Vote Second item to be considered The total Tentative Budget for the Fiscal Year 1998 - 1999 is $27,119,471 Motion to adopt the Tentative Budget for Fiscal Yeaz 1998-1999 Open Public Hearing Close Public Hearing and Vote SB 9-~~ - 98 CITY OF r~tla+~tle $'eaek - ~laalda ~~ MEMORANDUM Date: To: From: Subject: September 9, 1998 Q~[~ Jim Jarboe, City Manager "`til Nelson Van Liere, Finance Director 800 BEhfINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5115 TELEPHONE 1904) 247-5800 FAX (904) 247-5805 SUNCOhf 652-5800 Public Hearings on adopting the Tentative Millage Rate and Public Hearing on Adopting the Tentative Budget for Fiscal Yeaz 1998-1999. Please fmd attached an agenda for the public hearings to be held on September 9, 1998 in the Commission Chambers at 7:15pm as was indicated on the property tax notices. This format is the same as last yeaz and is to be read as presented in order to assure compliance with the TRIM law(s.200.065, F.S.). The millage being considered is our current millage increased by .25 of a mill. The Tentative Budget is the originally proposed budget adjusted for the changes made during the final budget workshops held on August 26, 1998. A summary of those changes is attached for your review. ._ . Expenses: Debt Service Interest on 1996 Bonds 47000005827296 220,866 Description: In prior years the debt service for the Utility Revenue Bonds was Bud¢eted in a separate fund by showing funds being transferred from the Water and Sewer Utilities. Actual expenditures for debt service have been reported in the City's financial statements in a different way. The audited financial statements account for the debt service in the funds which owe the debt and charges debt service according to their share of that debt. The Storm Water revenues are not sufficient to support the portion of the debt related to the project "Storm Water Master Plan Improvements". and as such, the bond debt service was intended to be paid fur from Water and Sewer revenues which is why the transfers from Water and Sewer are necessary to support the Storm Water portion of the debt. This adjustment to the budget will eliminate the bond debt service fund and re-budget the debt service in the funds with the debt and will make the budget and audit consistent in the accounting for Utility Bond Debt Service. Interest will be allocated back to the water and sewer funds on a pro-rata basis. Eliminating the budget for Debt Service will lower the overall budget for the utilities and isolate the portion of debt owed by each utility. It will make the budget presentation less confusing by eliminating unnecessary transfers. The effects of this resolution are presented in the Proposed 1999 Annual Operating Budget. This budget resolution is necessary to present the 1998 revised budget in the same format as the proposed 1999. Adopted by the City Commission this 14'" day of September, 1998. Approved az to form and wrrectness: Alan C. Jensen, Esquire City Attorney ATTEST: Maureen King, CMC City Clerk Su~arme Shaughnessy Mayor /Presiding Officer RESOLUTION NO. 98 - 32 A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustments from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget Modification be approved for the 1997-1998 Operating Budget. BOND DEBT SERVICE FUND Reveuues: Transfer from Water Utility Fund 49000003813000 -330,000 Transfer From Sewer Utility Fund 49000003814000 -877,580 Interest Earnings 49000003611002 -70,000 Expenditures: Non-Departmental Interest on 1996 Bonds 49000005827210 WATER UTILITY FUND Expenses: Debt Service Interest on 1996 Bonds 40000005827296 Transfers To Utility Debt Service Fund 40000005819102 To Stortn Water Utility 40000005819147 SEWER UTILITY FUND Expenses: Debt Service Interest on 1996 Bonds 41000005827296 Transfers To Utility Debt Service Fund 41000005819102 To Storm Water Utility 41000005819147 STORM WATER UTILITY FUND Reveuues: "l ransfer from Water Utility Fund 47000003822000 Transfer from Sewer Utility Fund 47000003823000 -$ 1,207,580 232,097 -330,000 110,433 754,617 -877,580 110,433 110,433 110,433 ~C 9-~~-98 ITY OF tla.ctle i eae! - ~CaaCda 800 SEMI\OLE ROAD __ __ __ ATLAtiTIC BEACH, FLORIDA 3?27;-SJJS TELEPHO\E (9031 ?37-5800 FAX (903) ?37-5605 --- - ~i.v. SUKCOM 85?-5800 MEMORANDUM Date: September 9,1998 To: Jim Jarboe, City Manager From: NeLsou Vau Liere, Fiuauce Director Subject: Budget Resolution # 98-32 relating to Utility Boud Debt Service In an on-going effort to simplify [he City's budget, I am proposing [o make a change in the way the budge[ document shows the payment of the bond debt service. In prior years the debt service for the Utility Revenue Bonds was Budgeted in a separate fund and transfers from the Water and Sewer Utilities were necessary to move funds in to pay the debt service. Actual expenditures for debt service have been reported in the City's financial statements in a different way. The audited financial statements account for the debt service in the funds which owe the debt and charge debt service according to their share of that debt. The Storm Water revenues are not sufficient to support the portion of the debt related to the project "Storm Water Master Plan Improvements". and as such, the bond debt service was intended to be paid for from Water and Sewer revenues which is why the transfers from Water and Sewer are necessary to support the Storm Water portion of the debt. This adjustment to the budget will eliminate the bond debt service fund and re-budget the debt service in the funds with the debt. This will make the budget and audit consistent in the accounting for Utility Bond Debt Service. Eliminating the budget for Debt Service will lower the overall budget for the utilities and isolate the portion of debt owed by each utility. It will make the budget presentation less confusing by eliminating unnecessary transfers. The effects of this resolution are presented in the Proposed 1999 Annual Operating Budget. Attached: Resolution Amending 1997-1998 Annusl Budget Recommendation: Approve the attached resolution #98-32 amending the 1997-1998 Anuusl Budget ~ y. ' In the Storm Water Utility Fuud, the storm drain project for Donner Road from Sandpiper Lane to the Donner Road Lift Station has had some delay and has been re-budgeted in the Fiscal Year 1999 Proposed Budget. All three of these reductions in the current year budget are reflected in the Proposed Budget presentation in order to show the available funds for next yeaz. Adopted by the City Commission this 14'" day of September, 1998. Approved as to form and correctness: Alan C. Jensen, Fsquve City Attorney ATTEST: Maureen King, CMC Crty Clerk Su7amre Shaughnesry Mayor /Presiding Officer RESOLUTION NO. 98 - 31 A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 WHEREAS, the City Charter of the Ciry of Atlantic Beach requires that the Ciry Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustments from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget Modification be approved for the 1997-1998 Operating Budget. WATER UTILITY FUND Expenses: Capital Outlay Improvements Other than Buildings Painting of Water Tower 40043015336300 -45,000 SEWER UTILITY FUND Expeuses: Capital Outlay Improvements Other'Fhan Buildings Sewer lining and wet well project 410410] 5356300 -67,000 STORM WATER UTILITY FUND Expenses: Capital Outlay Improvements Other Than Buildings Storm Drainage on Donner Road 47000005386300 -100,000 Description: In the Water Utility Fuod, the Water Plant 4 Tower was not painted and repaired as planned. This modification to the budget reduces the current year budget to reflect that these funds will no[ be spent in Fiscal Year 1998. This project has been included in the Fiscal Year 1999 Proposed Budget. In the Sewer Utility Fuod, a project to do sewer lining and wet well was bid out and awarded in Fiscal Year 1997 and rolled over into the Fiscal Year 1998 budget. Also, this project was budgeted as a new project in Fiscal Year 1998. This adjustment reduces the curtent budget by the amount that was duplicated in error in the prior year budget process. ~' f OF ~i ~eaek - ?le~da ~!~+.... MEMORANDUM 6~ 9-~~-98 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 3??33-SdiS TELEPHONE 1901) ?i7-5800 FAX (90J) ?37-5805 SCNCOh1 65?-5800 Date: September 9, 1998 To: Jim Jarboe, City Manage From: Nelson Vsn Liere, Finance Director Subject: Budget Resolution # 98 -31 to reduce current year's Public Works budget for two projects that there is not euough time to complete and one that was budgeted twice in error at previous year eud. In reviewing the Public Works budget for the current 1998 Fiscal Year, I noticed three budgeted items that needed to be eliminated. Two were budgeted items that there is not enough time to do and one was budgeted in error. It is necessary to reduce the current year's budget for these items to show the funds being available to appropriate for next year. The 1999 Proposed Annual Budget document reflects this reduction to the Revised Budget 1997-98 as presented and the two projects have been included as a part of the 1999 proposal. The total reduction to the 1998 Annual Budget is $212,000 of which $145,000 has been re-proposed in the 1999 Annual Budget. The three adjustments are described on the attached budget resolution. If you need more information concerning this matter, please call. Attached: Resolution Amending 1997-1998 Auuual Budget Recommendation: Approve the attached resolution #98-31 amending the 1997-1998 Annual Budget (o A y- i~ - 98 v~!lct«tie ~cae! ~P~Q~1tftDri No. 98-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORH)A HONORING CARL E. WALKER FOR AIS NINE YEARS OF SERVICE AS BEAUTIFICATION COORDINATOR FOR THE CITY AND CITIZENS OF ATLANTIC BEACH WHEREAS, Carl E. Walker served as Beautification Coordinator for nine years with the City; and WHEREAS, during his tenure Carl was instrumental in providing beautification to Atlantic Beach in many ways. He helped create the matching fund program for beautification of the city's street ends which resulted in many attractive and picturesque parcels of land throughout the city, and he spearheaded grant applications which provided funding for tree planting within our community; and WHEREAS, he served as staff liaison in a most professional and proficient manner to the Tree Conversation Board, the Beautification Committee, the Cultural Arts Board, and the First Night Committee. He was always available and helpful, on a day-to-day basis, to citizens, board members, employees, and the general public; and WHEREAS, because ofCarl's hard work and diligence, Atlantic Beach received recognition as a TREE CITY USA on several occasions, thus joining an elite number ofcommunities throughout the United States who provide a beautiful community for its residents; and WHEREAS, throughout his career he has assisted and coordinated with citizens in beautification projects which resulted in the City of Atlantic Beach becoming a more attractive and charming place to live. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF ATLANTIC BEACH, FLORH)A, AS FOLLOWS:. SECTION 1. The City Commission and Citizens of Atlantic Beach extend their most heartfelt appreciation to Cazl E. Walker for his many years ofoutstanding service to our Community. BE IT FURTHER RESOLVED that a copy of this Resolution of recognition and appreciation be spread upon the official minutes of the City of Atlantic Beach and a certified copy hereof be furnished to Cazl E. Walker. Adopted by the City Commission of Atlantic Beach, Florida, this 14th day of September, 1998. Suzanne Shaughnessy, Mayor John S. Meserve, Commissioner Richard Beaver, Commissioner Mike Borno, Commissioner Theo Mitchelson, Commissioner W U Q 6 C W `c °' ~ o a `c w I O E U o r a Y e n t- o O Z w U a W I I I i W ~ I U r i W U Q n ~ ~ W Q LL u LL. = a pV ~ }w ~ ~m ~ I ~ ! U ~ ° o I I ~ ~ _ ¢ ~ ! ~ I i _. ~~ a ~; W! ~ i I I I ! I ' ' w a U H C o s i Q Y. I ~ I 7 F- ~ ~ s 4 Z I ~ 0. 7 ~ ~ ~ ~ SI 2 di o Y H ° I v~i ~' X ~ I p~ q W - m ~ ~ NN W I m U ~ ~ I I I 1 ~ I I+ I ' ~ I I I w . ~ I I II i Yi I y •i N 6 ~ I I Q M i w 1 ! 1 I I~ I 1 ~ Y ~ O Y Y I Y l ~ I I i ~ .- 6 I ~ F ' ~ ~ I ! .,°, E I G Y u Y T O ~ ^I .,. n p ' w 3 . v i O~ w . ; y~ "~ -. '~ .d ca l y ~ O ry I Z I ~ N I O NQQ M > V, ~ ^.l ~ w. ~ Yi u `1 V p O i F i M f. F I <~ Y a p .-. ~i ~ Z! W ~ I wi Ui ~ L d i ~ ae ~ O O ~ i O . > ¢ '~, Oi Z ~ O d v 1 E I ~ n ~ ', ° ~ ~ z l z J u . ~. w V, ~ , w u Y l d I , ' i . z m y w l Yc ° I c a sd ~ ,. a l l y u ~ c q , ' w ' w I~ l . ° K m 4~ 1 P W 6 6 v~ Z F W p ~ r-i Y p I . ~ I C V G w m F N ~ W ~ O ~ Z O L p Gl ~-I Y Y U 1.. O E 7 O ~~i w m ~C ~ pp M (Zy w O 1' I ^'I 4 O U J ~ U U I < ~ 4 W O! F d p ) Z a a ~ ~ I ~~ i I I I~ i~i ! ! I ~ F LL m ~ ~ i _ - _ . _ F 2 f U Y ~FC(1RC , i:;ERTIFICATE PRODUCE.'. ~ ~ ,~~~ ~~~~~, FIRST COAST INSURANCE 1491 ATOP.*:T.C BLVD NEPTUNE REACH FL 32266 (904) 242-7000 FAX: 246 PRO-LINE ENGINEERING CORP 2056 ATLANTIC BLVD JACKSONVILLE FL 32207 a~TER THE C DaiF IYWDONY) 09/08/98 COMPANY A MARYLAND CASUALTY INSURANCE CO. coMPANv B PROGRESSIVE INSURANCE CO. --- I coMPANv C - - --------- -------- COMPANY - _____._.__ D COVERAGES ~ ~ ~_~-T... THIS IS TO CERTIFY TMAT~THE POLICIES OF INSURANCE LISTED BELOW HAVE~BEEN ISSUED~TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTIVITHSTANDIN3 ANY REQUIREMENT. TERM OR CONDRION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY SE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT 70 ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CI O TYPE OCINSURANCE PODGY NUMSER ~•ry ~ECT1VE POLICY E%PIMTION LTR D117E (YLVOD/YY) I DATE (MY/DD/W) I UNITB `uf RAl llal ' \"." , IUl11LIlY _ :{_ OCCUR P'. X-_~Y;NEE,~.. r.-:AC*oR~sPRDT~CFC 2779226 I I a ~•,IOBILi L'. 1.. !. - .•AL GARAGE MABIUrv =~'~ AU"C I EYCi 55 L4F'li" -~ - Y3EE. a _ -? -. . ~E.U FC \Y~r,lwl ll'i l'.,,Mil '..\III•H HHD ELrP,OYERS U%F'I'~riv C"~23 POO EXCL : EL EACH ACCDENT 5 - ~ -~ --__-~ E, D'SEASE - i•DL1Cr U!/iT - --.- 'uESCRIPiIUx Of GRE.ov IONSILOCAT10M4/VEHICIfE/SPECMLITEME ?-c'.ess_.c::al engineering consulting and parking lot pavement marking _ __ CERTIFICATE HC•LIJEH Tk~:e City of Atlantic Beach 12G0 Sandpiper Lane Aci_+rtic Beach, FL 32233 (9G4) 247-5818 VOICE ACORD 2Y3 (t rc 5) CAO 1007431-0 i ' GE'."a:.'_AG:IREGASE 32,000 ~- -- PErsoNALaADVINJU_aY_~_ s~_000 01/09/98'01/09/99 F1.cH000URRENCE s1, 000 ~ FIRE DAMAGE (MY one hr¢) ~ 5 MED EXa (A^, one peach E 10 . 0 C4udINEO SINGLE W' S BOJ~Lr INJURr 5 i (ae•perun) -- 25J 000 07/09/98' 01/09/99' eoG:LrIwuRY aa~aERtt GAMAGE s rj0 • 000 , r '. AU'O ONLY. EA ACC-0ENT 5 OTHER THAN AUTO ON'_P i EACH ACCIDENT 5 AGGREGATE S ''EACH OCCURR'c NCE _S ______.__ Au REGATE .__ _._- -__-_ _. _ . ___ I S !MOULD AMY OF THE ABOVE DESCRIBED POUCIfA BE CANCELLED BEFORE TNl' F1XIPIIINTOY DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO PAIL T DAYi WRITTEN MOTM:E TO THE CERTIFICATE HOIDER NAYED TO THE LEFT. BUT fA1LYRE TO YAiI EUCM NOTICE ENALL IMPOSE NO OBUGATN)N OR LIABIDTY OF ~Y KIND UPON 7NE COMPANY. ITS AOEMTS OR RFPRESEYTATNEE. ~+~[ ~ DATE trFYDti.'hrl Ii ,' ~ ~ ~.._L ~ ~ -~~ 9/8/98 fi' 'afi'i~ ~ ~ .... __ ~ ~~ PRDDUDEA THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMA ON BONGART & RATHER INS AGENCY ONLY AND CONFERS NO RIGHTS UPON THE CERTIRCATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1861 RIVIERA CIRCLE ALTER THE COVERAGE AFFORDED 8Y THE POLICIES BELOW. SARASOTA, FL 34232 _ _ _ COMPANIES AFFORDING COVERAGE _- - __ _ _ GDYPA\Y _-_- A CONTINENTAL CASUALTY COMPANY VOURED __.-.._ _ CJM VAlY MODERN EMPLOYEES MC. e 6414 14TH STREET WEST ~ ---~- r aAS. co BRADENTON,FL34207 C (800) 74I-1136 EXT 000 . COUPaI.r D '' .' .~ ~ st+Lxs ~COVERRLi~~'~ sr, r, ~ _a ~`d5isi:~JF~: B: as.l.sai ti. _ w~ n ybi:.oc >' - . ....u.~"'-l r ,. .2'+~-;s.~-n " a aJr : _`3t''~'3° . . . . , . .:. . . Td!S IS TO CERTIFY THAT THE VOLICIES OF INSV WINCE LISTEO 9EL0'7! HAVE BEEN ISSUED TO THE IVSJRED fUf.!ED ABCVE FOR TF1E POLICY PERIOD CiDI~ATED, H/1'! THSTJSNDINO ANY FECUIREIAENT. TERN OR CCNORION OF ANY CONTRA.C7 CR CTHEN L%X_'UNENT WITH RESPEC- TC VMICH THIS CERTIFICATE RIA'v BE ISSUED DR NAY PERTAIN, THE NSURAVCF. AFFOROcD BY Tr1E POLICIES GESCRIBEO F•EFEIN IS SUBIECT TO ALL THE TERMS. Ei:CLUSIONS M!D CONDITIONS GF SUCH POLICIES. _IMITS SHOWN AIAV HAVE BEEN FEDUCED_BY PAID CLAIMS. ~ CD LTR TYPE OF NKIIRANCE PdJCY nUYBlR POIICY EFFECTNE POLICY EXIMALON WITS ' " DAT[MWDOM IVl 1 DATE iNNf00 GOIERAL LYlILITY GENE_9=L AOORF.j--f 5 COIifdER '.A_G:4Eaal LIABIGTY PROOLCS~COM(`~CP AU<i " CWLIS R6LL_ OCCLF ^2FYJVAL dACV iL.VP.r 5 _ ~ ~~ _',YL¢R'Bd CCNTPA:'ORS PFOT F.A:.N CCCJRP_4CE 5 -_ ___ _ _. :•RE DAt.4lOE;arn ore n.a ___. __. t TIED ES.~IM crc peRm~ S A'JTOYOBIIE UAS LM - -- GOLIJRJEC BRJD.E Ju.T 5 FM1`FUTO ,~ ALL CPNEp ALMS BOC L" NJLRr }Cn::L Lk'J FUTJ$ ~ _._ .I'a•plb]L -. . I TCJ F'J'OE ~ BODLY wlJnY 1 ' tii+::iaLtV ALTCS f n aJJFCI ' fYJf CFfiY CA4:riE i I GMAGE LU8ILJTY aL IC r!.-r-EAAGIJENi- } __-_- I ~Ii'FIi:J GM=ii tNFA FI)i'J `JN-'I ' EACH ACC GE Vi _~. ___.-___- MGFG.sT[ f ESE:B LlAylyiY __ EACH OC_URPENGE _ ! - -~ ~- ------ . R, i+ELLA =CRU lAG EGATF - -.. f - _ -_._- (,CHEF T44!1 Lq't/iE! _t GCRI/ 1 E I woFXFNS tXxdveNBAnoN AnD ^_ 4 _rZArR lrnr:__- _ ER ~~ ~ ~ ~ FJPLpYERS"LM.tEUfY i A _ SCC IG6631573 1 O~.0~ S'Ii9i L31/y8 .-:_EA]I+FCC:JEVr.. __ _s _ _ TFC FRDPF ETGR. ~ mCt _-V~6FASE ~CU_t Leal- 1.000.(100 %eFr¢P>ErEa-Trr_ - ALL STATES (EXCEI'L OR & N~q - --- - - j Oi=~~[EFi fF.E CrCI ?; OIc~A9F ?A tuna+C I.000.UW -- _ • QTIEP I I VE iCV'V-ON JV UVENA l10NStOL1TWN'o JENIClE4fPEbAI REYIS ' PRO-LICE Engineering Corp DBA PRO-LISE Pasement >larking OS1.5 THOSE ESIPL05'EF.S LEASED TO BL7 SOT SlBCO\TR~\CTORS OF & Installations 1lT1DN.~c~ 7Kg nF,a-~fix Elf E~RTI .~~OE~f'' <' a:~ ' ~ ~~~'-~ ~ > ~ < uri ~ : ~~ '~~ ~~d + a ~ ` . . .: < . E i~ <3f. . . . .- s -5 -~....,..:: :4 r . .. ~ . 2 - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE IBSUING COMPANY VAII ENDEAVOR TO MAIL 30 DAYS Cih-ofAtlanlicBeach IY/RITTENNDTICETOTNECERTIFICATEHDLDERNAMEDTOTMELEFT. 1200 Sand I er Lane P P I BUT FAILURE TO MYJL BUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY HIN P I D U ON THE COMPANY. ITS AGENTS OR REPREBENTATNES I Atlantic Beach FL 32233 i AVfHORRED REJ'AEEEJYrATIYE ~`~ /7 - (~ (~/) ~- C ~coRO ise C5~~4~ ~ :u~"~~ ~x-~; t a : ~ _ ; . G. . >ar_v. ;r...~r ~ _ ... .~,< ,s:,- _ .. T, ;5~ ~ >< :.~~ ._ . ~ ~99~- 7998 OCCUPATIONAL LlC~NS~ TAX LYNWOOD ROBERTS OFFICE OF THE TAX COLLl=C70E3 CIT"Y Or JACKSONVI!LE andlor COUNTY OP OUVA~. P_ORi~4 05' [JRSV TY eiREfr ROOM •]C. ee.CtiSOf: JII:E. it ]]TO] essOA~ :/o<:/SD ~.:di Jr.z 39 q~:C ~'a J1 'en: [ u<~pxer. Icr Iulun ID ss/p thi3 i,e/n3/ U/iprtad ccr-pi::~: a', ~: n:r ,•'.:rd <,,r r, ,s r'x .1 .• 'r~. _. I,censa is lurm anon a curae/nee of rMOra, 'J.n,~~J: ~... -.~d:.r•~a .,.... ~_i`4E ENGf;P1EER2lq CORD 07 ~C:OUY7 NUM3ER: 050364-0000-2 ^:a.T!DN A3i:n~SE 2G56-ATLANTI C BV --... --- - -- .. }2207-3503 GESi.RIPTiON: Pl:BIIC SERVICE OR REP.t:R, RO' 5PfC CG'^i`. ~'JQf; ;7o. 12 j-Q79 A!Cij ~. ... VATIC FRL`M OCT08ER 1, 1991 TG SEVTE, ~BER ~C:, iy^%S -. ~:;aOi:.IJI1wiS3~ JA.TC-: ./13/~9yR Anr: ATTENT{0(V ' " 1';.r Following Construction Contractors Require AddliJc+n~l Licansur~"` ~-Y i J4?.AFiiv'. POOL ALt,JNIINE3lM, `.VINYL ~ES;i~~r^, ~~IAL I j.Ll_` ~1,-.~L BUILDING KOOFs^JG ' ~, _ ; ,,,/, SHEET METAL ~hLA,~ .•,~irFfr.1,,,,AL PLUMBING lRRlc:P•~7iOnf ~ ~i_iiEF;A= CARPENTRY 4~I.~aTE:i TFI:A~"f'~iENT i !.1r4QEist=Fif}L1N0 UTILITY HEATING A1r~ CC3P,iDil'EONING . _ ': ^•,e •'~ Joe3 no~ Je~mit Ipe i~i/mae sa r:u'er< sn, c>: y'~ -^ -1_••---•_•--._'-•_-_•`--_• <. .. .a •m.: se 'om o .:nR• rica-.n :, Da.md seau~: R! pI {wn. -r.:_ -a o e s]r~ .. r .n.4 ,.. s of < e, ',. 'Tae s ', ... a.•c r~_... ~. ~ ,,., ~., _..,~•. . 7A:( COL' ECTOIi TH13 2ECONlES A RECFfiT AFTER VAtIUAS'SOh ct..r ~1-...: tin r~~r ~. n.-rc ....+ ... ~..r.r .._ ~.~ _ F(xn }r~l'y , Request for Tax a er (ar.• ,•,~-:' ,~;< P Y i oryc rcrrn w the :rr.: i Identification Number and Certification • req~ectar. oo Nor „. +.•l! - ~. ~ r.•c _' t...J:e IRS. •,. ~! .. ~: I1SI are tYrle IN non! 01 IM trim a rnl -- •-• .__.._~ _ . • ' D W r.Mw rumor r4u auu n ion ter.. _ 1 _ _ -__ ~QaN// ~-Coio r" r ~ V.rca.x.. nt.a _ _ ._- ___ ._.-.___ --- fa c .ms 4 iu •.3.• U,. .. :mm OO/. ~ IrKivgWt'Y.+4 DrOerKtd (%OiDOAtx~ .. _. ______ __.._..~- H- - .~ .. - /ff1pML110 _~ Olen, . f ~ 4 ••,!' - .Y.1. i•p att. Vr iVdC rlp~ ~2oS6 f~'-F~anl-c. 8// _- -Trr<tvaarr: m; a ~ ;.::% .... - ---~~--- ~_ J i U +'sV . .ale - Ta::pa;~er Identification Number" (rIN) fiat accqurx n,x„t»•tr{ rite (oatnn;r Entn y-<~"~T!r.. . --.ncrupnate box. For •-~~-' vtd~v,,:,`•.; 7.: ~, -social securely number SoWI a.wtty rrurtrb.. l~M" -': sa < , :.. ": tors. sce the Instructions on page ::. Fo- : tn~-r ':nti 6"es. k B your empoyer __-~_~ klentification nt;r<:,er 1cIM. H you tlo not have a ~Ft For Payees Exempt From BaektJp numb~..~, I--• !...;et • 71N below. W.•nhc!dnrg ($ex Part II Note: Y •. •p a:~ _ :n mere than one name. far'61OYef 1°'^~OanO^ ^'ref~~ 1 m,': u:dorts on page :'. see IM :"•xr ..- : % /or guidelines on whose .19~ 31 o 1316191916.! , - -. - ------'-- - ~---- r..p..r: _.. ____..__.__-_ _. _. .. _ I ~' ~.: n.y pvaf4m .- ~~. 1 ta!:ily that: . . .. tnw nurtelw s " . , n tr:s lam fs my correct taxpayay idemMUtbn Manber (a I ern w•ahlrg (tx a nurtlbr u, u« .s.:r,od to rrnJ, end .. i not :>'x f,:'!{..:: ,~ e_l:up wrthlloldap bemuse: (aj t sm exarrlpt from lsetkup rrittarobing, a Ib) I have ns t»en rotiead by the Imarnd :!r:.:.tq S :'. ~ I rY!! slAjaG In tJeGuP wM1htldding es a rysuk !71 a fa2uro to report el krte'zt rr c .„7 :•'d:. a Io) tree IfT~ nos natfred .. :: I r ~, ::u6ied to badap wthhddlnc. ...rt! '. n Y. ~ . _ypy must txtss o~~ r:em 2 above it you Nw barn nOtlfied by 1rM 10.5 ,r.~ y: l at: -in.vlt•.l out;aC, r>-+aiyp •. -. , . u• . n•cy~r tir:y :rl ertdt n drvWeMa rn Your tax return. For ryal sCa~. r• L•enL: ,slat: rw: .~ tier. 'vn appr., r,., mrxtpga •. - ...: . ~ ~. ,rt.v.WvrMx ul sepxed PrOpotb, earlcytletlor! Of deM Oaltntr,lk»v m ar. inn, : ru' r.!nrurem a::- {:mmr,f l - ~ ~ •,:.. c/rw pwn :rterrat en•1 dirr:lerwls, yw ray fql IyQ{kpd lu elan U!e l.ertrfxvuern, t. ': y:v n-n! rx:ni"1! .r,.x IX,TeCt 'J.:... •t ~ [ru.9o,a m page 2.) . S:grt -__________~_ __.__- Nrre ~ ~,lr.. ~ !. . . _ . .:..... ..._ / S ' ~ Dates .9~q/f'~Y F't+Par'- - • F, ' 1 vr%NI wM is +l.gtntr.•! ,r fi? .v . -.. ninon rearm wltf! tnc IR i n:~ pe: y.:l:: ortect nN b report kltt+trc c.W Irv .:. .~ tstste transa'..a.':, mrr ;,:;~ ~ .nixes[ you paid, trxr M~lr': J]n fl -.:• .. .n(Vtlaflt Ot xaCZrrQd yrper^;. .exit. ~ . ~ debt. a Anb!~'rr~t r ~' 'r : to an IPA. Use :o•m 5~.; cu t;'..... .. :rxirxt TIN to the rn~uast•. Ilhe „~ :. cru~Ung yoln Tt1'q n'+^, wt..l apG.: l ) to certify the TN ar - •': ~~n ~ • ~ ~- r you are welting .. - .. R; to c«rt"v .. rt. w,,. ,.r 1m.1 . - - amt' P•ty-'-^` ..--:r,~ .: .. .. pry.,erl .. .'• ~ su~:e:: t:. v: ! .. ..mar/ 2 •4/r" (i(.'V`r ' - ' - ~ r5 :uCitanrralll h1,a: i, .;'r,U;-. ~ ~tr;ing?-Prf^ain5 r..~-.,•..: "rein :,.,. t,, you muSl .r--CJ ] -_:' Co: ': t• .`. 3,45 cr such Payments [older CefTalh OOItQttierTS. Thc" is .yli~d "uuuwP tmortwkxrlg,' F•aYnwnts that could ba.wbjad to baciag7 wtthhoidtrg include interest dmt7erWS. Drokar and barter a:tYwlpa tr>1M1Sagions, rents, royalt»s, norlernpbyee PaY. ttnd certatin Payments froth ftftlirg boat operators. Aeal estate trensacCt7rrs are not suDiect to backup wlthhdt5rip. H you give d!e rlgyester yeti correct TN. make ttx proper ureagfwru and report all your laxade Yt(eroat ar10 dividrsnds on your tax return, your paymen CS will not bG atrt7jeet t0 t~CkUp wttnno:ang. Payments you receive wnl b•• ..:o,.rl :n rurkun withholding it 1. Yoe d0 n0I famish your TN IC kle 2. Tnc IRS tens tree requester Clat yoL 'utnls`ed an inwneci TIN, or 7. The 1RS tells you that you are subjt-a to Dackup wi[htsolding Decease you did nc: ''sort a I your kltNGSt and dividends on your tax return 11a reportable Interest dr•: ,l.vnlor...:. „dyl, or a. Vcu do not certify b Ina requester k:a! you are not wgect to t7aokup witnhnldrgs• under 3 abavy (for rnpdrta0ie ~nterrict nn.! •'rnlonr rk.'rxlnr::;wnerl allcr IiU-: u: y'. .w 5. Vw dG -.ot rn~'!y y,l: Tit+. tiee free Part II{ Lzd-a~!i'-~s fur excypYats. -. - ' Certain payees xld paytttents aro ... exempt lrom Da:i',uP withFlolcLng arld InformaLCn ttPO:tins Sea the Fvt II Insaur_DOrc and tnc separate !nsl;vetlone iur dw R~irr•',Y.a of Form'N-g. How 7a nM. n 17th--If you Y twt hay. , IIN, apply !ul ww Mlmtodk!rt~ 7q apply, ge: Form ~-~. <LOlrcabun lo::. 3oaal ,c...-Gyr..y Lu•'~ud '_'ar.! (tut ir~:1 •'•7aa!5), 11 r: ri1 yril:' ::.: i l.. •.i. r. UI U14 ~ .:.. ~KUnny b~arne ".t.. .•Jrl •!'Mr Mbt~..,'. h0.^, y!.., : ti vP, a Tri, u: 1: "Pj)p'ieti f"-.1' it •. •lr . :.e f)r the N! ~n ai.• 1. SiSn ar.d 4..._'P. ,m'., dnd gir he requester. ~i.^el.tlty, you vAfi L'r .n nave 60 davu :u rr.l 71!J ::n , Oiv? tt C: .. . re:rU~ldf I: •u IM1:'J 4':161 d!•25 nJt fM:N V! wilnf101ding, d tWPi;rable, rnll bug.n anU Continuo rlab. yrnJ tarnish yow 11N. _ NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR iTS OPERATOR. .... it--~- ^I ~ I~ 116i"~ I^ ,~~~~/ iM nb/~MKn /M IMW Wnq.n f~ ~v_.xd3G. _: 1. .. z4... ., CII:' OF ATLANTIC iEa a( DUCCF•fE\T REQUIRi::~ATS C}ii'Cl.Li.;T. ___ `~.: l__ lliD UU~:D (if required nn this pro~eet). i i ' ut;1:]1:+dL lneurance Certificates ~coplae, ;.er .':ae, or faes l:nilcs are L'tiACCEPTAi3LE), naTinP, Che .'i.y -;,: atlantic Bezch as Certificate `Iolder, shouir't th?•; ha~•a o: tined and will continue to cerrv %'rr! ~~_.. Ccc.pensation, Public and pr. i^att ii'.•`..lir. ~~, - , :i~in ~~ iln.l~? 1'1.;:1 ranCf,+ •lu. 1nr Cii.. ! , , ~ . C Jnt rul't. I / ~ :i':-ee (jj ,re: erence5 lruc: cur^.paraes ,'r 1udr-; :.!::.a.,: or r,•hor., tie bidder has co:^.pi=tzd work or nn .;r;; :, pz oC UCt ur Lng [he , ast 12 no^tha, of .: _:, . ,:: r~c_e -:1-= anu nature as tha project. 1!, •.:,:oe, , r: ~ ..az rh:. i'it•~ r.` ntlantic Beach as : °e~ ~•rr- ~~ .r:r .. ~ I'VACCEPTAL,LtS. I~ iruu_ ul UCChPATLUNAL i,icense (caa'•;: ' ttid ;.::b~.iTr.eci T\ TKTPl.T(:A'I _F (Chr.;e !"f; , ) ~iFn~ri cnP~; of Documents Re~u ire:-:•r,ts Chc-: ~!';;, ::? abo':e re ,u'_re:nc rats have been noted and arr: unda•.~~; _ .. :, i:~:;, ~.~, . ~Y[~a--'-- , 4~ _'---- --. __- - - PRO-L/HE PAYlMENT MARKING i IN:TALLATIONs P.O. dox t Otilts - Jaolksomrllle^ rL S>il47 PM (so4) asasa-saaa - RAx (sfo4~ 34O-OSiOQ INVOICE DATE INVOICE NO. 6/18/98 194 l BILL TO ~ ~ JOB LOCATION j 'City of Neptune Beach --1 ~ City of Neptuue Beach Mr. Paul Williams, Supervisor Public Work i 2010 Forest Ave. ~ :Neptune Beach, FL 32266 904/270-2423 FAX/270-2418 i ' CUSTOMER P O X ~ PROJECT ~ I Paint Striping Rda WORK DESCRIPTION I QTY RATE AMOUNT I FL Blvd. Starting at Penman Rd. -Layout Striping: 14 LF Stop Bar, 100 900.00 900,00 LF 4" White, 2 DOT Combination Arrows, 2,300 LF 4" DBL Yelow FL Btvd. at 5th St. -Layout Striping 48 LF Stop Bars 100.00 .100.0(1 FL Blvd to 3~+d St. - Layoat Striping 1,050 LF 4" DBL Yelow & 24 LF I i 400.00 400.00 Stop Bar i ~ 5th Street Starting at Seagste to FL Blvd. -Layout Striping 14 LF Stop . 1,000.00 1,000.00 Bar, 850 LF Curb, 2,400 LF 4" DBL Yellow t i Please Make Payment To: PRO-LINE Engineering Corp Post Office Bo:10925 Jacksonville, FL 32247-0925 ~ F.E.LD. # 59-303-6996 ,Thank yon. We grzatly appreciate your bnaiaeaa. Total Amount Due: s2,4oo.00 PRO-LINE ~,~~~ ~~~~~~~~G`~~ ~~~~s':,~ `J~! ~P ~ z`;, ~~~~~5`~~~~~~^ ~~ BOO ~ ~~ `. POST OFFICE 80X 10925 JACKSONVILLE, FL 32247-0925 Sept. 9, 1998 City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233-4381 904/247-5818 FAX/247-5819 Attention: Ms. Joan LaVake RE: Bid No. 9798-34 904/8.5255 FAXI3460808 PRO-LINE is pleased to provide the following references for work completed during the last 12 months, of a comparable s¢e and nature to this project. These references include multiple jobs. Also attached is copy of invoice with job and contact infomtation for the City of Neptune Beach, which is the only job we have completed for them but is exactly like the subject. V.J. Usina Contracting, Inc. 1127 5th Street St. Augustine, FL 32095-5750 904/354-1887 FAX/829-0822 Contact: Ali Burchfield or Mike Moseley Pipeline Contractors, Inc. P.O. Box 189 Starke, FL 32091 904/964-2019 FAX/984-2916 Contact: Ron Denmark Duval AsphaR, Inc. 7544 Phillips Highway Jacksonville, FL 32256 904/296-2020 FAX/296~6574 Contact: Bart Stone or Marie Miller AJ Johns, Inc. 3225 Anniston Rd. Jacksonville, FL 32246-3696 904/641-2055 FAX/642-2102 Contact: David Sundstrom or Ryan Schmitt 4-K Construction, Inc. 8927 Distribution Ave. Jacksonville, FL 32258 904/292-0339 FAX/292-4675 Contact: Bobby Klem s~- CIA ti0. 9)98-35 -STRIPE SE:YINOLP. ROAD FROG PLAZA ?'0 4?.?:~q PARK S:,1TT~1-: SBA pR0-UN ~PR/e~rre„t ~/`fa~.E:nq L .Iitsf.~//•~%~><:. 1ys6 -Nt<~.,~~ si~a. -.~J . ----- --- -- :~sr,:ess ADaa~ss ;~;;.rAi~:RF ,1¢G~CJOn/r_IIG _~ 3LZD _ P/'Glr~la.l~ .Tf, STATE 6 %iP (FOOL TTTLF. ----._ ..--- ----- racy rt!zso:; : (,/_ rte C7rR/! t SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plaza to Hanna Pazk. OPTION #1 Using FDOT approved reflective traffic paint on the following; Approximately 10,560 Lineaz Feet Extended Price / s 4 Inch White Edge Lines ~ LF Price Ty" 4 Inch Doublz Yeliow Center Lines ~' ~ ~ ~ LF Price GRAND TOTAL FOR OPTION 1 (PAINT) ~` C~lt/-i~lcwf~rt- ~a.- LF~ri[t% iS ./r~l~ f%"`:n..e, OPTION #2 Using FDOT Thermoplastic With Reflective Beads Approximately 10,60 Linear Feet 4 Inch W7tite Edge Lines LF Price 4 Inch Double Yzllo~v Center Lines LF Price GRAND TOTAL FOR OPTION 2 (THERMOPLASTIC) OPTION $3 / ~~y. ~~ d~" Using FDOT approved RAISED PAVEMENT tfARKERS (RPMs) (viewable f1rom y both directions), provide cost for CENTER LINE: %/N,i/ ACS/ ~ ~! and EDGE LINES: _ ,,y !i f l6,/ S ,1~, OPTION $3, IF SELECTED BY THE CITY, WILL BE USED WITH OPTION $1 OR OPTION $2. CITY OF rgtla~st~e b"eacl - ~eozula 1?00 S.~i.\DPIPER L?u\E ATLANTIC BEACH. FLORIDA 3?233-a351 TELEPHONE r90ai 2a7-5513 F.4C ~ 90i i 2475819 September 4, 1998 CITY OF ATLANTIC BEACH BID N0. 4798-34 STRIPE SEMINOLE ROAD PLEASE SUBSTITUTE THIS PAGE FOR SIMILAR PAGE IN THE BID SPECIFICATIONS, THE PURPOSE BEING TO OBTAIN AN ADDITIO\AL PRICE, UNDER OPTION C3, FOR RAISED PAVE*(ENT MARKERS (RPMs). PLEASE ACK:`'OFZEDGE RECEIPT OF THIS ADDS\`DI7M N0. 1 P.ND E\CLOSE IT 1dITH YOUR BID. ~a ~ ~ _ BIDDER ' ~. CERTIFICATE ~F IN$t1 DATE P.11DO,YY) R~iNCE '' , .. .. 09/04/96 PBOwcOI TINS CERTIFICATE IS 186UED AS A YATTER OF NIFORYATNMI .. CECIL W POWELL b COMPANY oNLr AND coIJFERS No RKfIRB WON THE CERTIFICATE HOLDER TINS CERTIFICATE DOES NOT AMEND, EXTEND OR PHONE: 353-3181 FAX: 353-5722 ALTER THE COVEAAOE AFFORDED Br THE vOLN;ES BELOW. P O DRAWER 41490 coNVANIES AFFDRdNO covERAOE JACKSONVILLE FL 32203 CpMPAM. A RELIANCE INSURANCE EOIIIKD COMPANY ROSE SERVICES INC B F C C Z MUTUAL INSURANCE CO COMPANY 170 CUMBERLAND PARK DRIVE C ST AUGUSTINE FL 32095 ~P,~G. D COVEftAOES ': THIS IS 70 CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWTRISTANDING ANY REOUIREMEKT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WRH RESPECT TO WHICH 1188 CERTIFICATE MAY BE ISSUED OR MAY PERTAW, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN LS SUBJECT TO ALL THE TERMS , EXCLUSIONS AND CONDRpNS OF SUCH POLICIES. LIMBS SHOWN MAY HAVE BEEN REDUCED BY PAD) CLADJS. CO LtA TrPE OF Poucr MUYEEII Palo EPPEC1wF DATE RwfDO/YP) PaCr EaPfU11N1N D1TE IMMODnn LIAR! ~Pi rwALUASaTrr SJ2834034 1 15 98 1 15 99 OENERAIAOOREOATE f2 000 000 ' X COMMERCLIL GENERAL OASLITY PRODUCTS•COAIPA7P AGG f2 OOO OOO CUUMB MADE aOCCUR PERfONALE ADV WURY fl OOO OOO OWNERSf CONTRACTORS PROT EACH OCCURRENCE 71 OOO O00 RRE DAMAGE IAro aA. NI f 100 000 MED EXP lAro m. P..a+l f 5 0 0 0 AI+T ~E ~• SH2846802 1 15 98 1 15 99 1,000,000 X ANV ADTO coAerlED sf+DIP uMrr f Au owNED ADros GODLY WURV BCHEgAID AUTOS IPr pwsan) f X HIRED AUTOS X GODLY WURY f NoNawnED Auros 1Pa oiw9 PROPERTY DAMAOE f DARAOE W WTr AUTO OIiY -Ell ACCDENf f ANY AUTO OTHER THAN AUTO OILY: EACH ACCfX3lT t AGOREOATE i EXDESSUAnnr 5X3005440 1 15 98 1 15 99 EAC/ioCCURRENCE f9 000 000 rX 11AeRa'-"'o'j" AGOREDATE f9 000 000 OTHER TRAM UMBREW FORA f wowXEJnrnrf>•ATaRwo rw OO1WC96A23350 1 O1 98 1 O1 99 X srATUroRruMRS I wrERS uArJrr EACHACCf)@1T f 500 000 THE PROPRIETOW PARfNERBrE%ECVTIVE na p8EA8E-PODGY IaIR f 500 000 i OFRCERS ARE: EXCL DIfEABE -EACH EMPLO f 500 000 orHEn DEEDanIDH aP orERATIOIrAOalnolwlvo~nrf~reuAL rrEMs CERTFICATE IIOLpEq ..,>.~%iG //%~///~/////~i %G iL%/i ¢:/%i/,//„ ,..,!//// ..... ,i ;,'^,',^9eT`11WA i ,i////~%i GN/i~~,,,/„!i /%/f/~ %///,%%/////aicLi~/1..~/,.'~~/ fHD1AD ANY q M MOVE Dtjp~FD POYL~t EE CAwCELLJm ~BDIt ll! CITY OF ATLANTIC BEACH EXPE47EX1 DATE TIEIIEOf, THE wEWq COrwn wu EIRAV011 r0 wAL ~_ DAn wlrrTOl IIOTICE To nc iurwcwn nDIDa Rwrm m tlt uDT-, 12 0 0 SAN PIPER LANE nIr PAaue m rAL aXal IaTf:E nlwi ~ofc Ro owfaAnoR aI uA~urr JACKSONVILLE FL 32233 awn XM UP011 iIC Darwn m A®IIE OR IBIlEEwTMNO. ~ I wingRwtaD ROIlffjfTATNE Stan Storey '~/!i/'l //, AOORD 163 jiMS] /,;, / ;r .~ ,, % ~~Zi/~i //r /ii/~ . ~, !//.i:/G'/a//~/i//~~~o~~.~ / r ., . . ., , - v ~ ~. CITY OF ATLANTIC BEACH, FLORIDA BID NUMBER 9798-34 REFERENCES Ron Price Vice President of Engineering Barco-Duval Engineering Inc. 7587 Wilson Blvd. Jacksonville, FL 32210-3536 (904)-772-1313 2. David Coxwell President J. B. Coxwell Contracting, Inc 6741 Lloyd Road West Jacksonville, FL 32254-1249 (904)-786-1120 3. Gary Wilson Project Manager Petticoat Contracting, Inc. 11025 Blasius Road Jacksonville, FL 32226 (904)-751-0888 .. .., N I i~N -r Fi ..~ ti _ IF: __ O _ I O ~:} ~ ~~'~ ' - YY t0 ~.11:~ I!} i n _... N ' : - ~ ~ • d „ _ : _ ~ = e ~ J ° u _ ~ L ~ ~ l u d ~ r ti ~ - - - _1 - - a ._ ~ .- . . ' u c - Z M W d _ (/1 ~ M a ui DC U m r - J ~ tl _ J _u ~ - Q n - Z z r og Q z a~ M a ~w : U ~ W O °w U Q T O M ~ F- W ~ ae ~. ~ W ~ O ~ N K ( j Oh v rm tl ~.. CiO Z = -I WV7 WN JPf m > >tl r~ G OJ Z KN Uta. r a tl p pf+f H y ~ Y Y ¢tl m O ocW V K r~ ~ W ¢Z Z ¢J ¢ o~ 2 snr r.. dW > '. ¢ J r ONE p rr ~ n J Z~ h ZW N ~ W ¢tl W ¢Z tl~ U J7 U .Jw g .r W ~ WN NT a Z m W Z Z Zr Z tl p x t, •V¢ ~ N I m roo ~ O Nf NfO . O t(P O ~ na oonr c , _B ` ' m m m3 W W 2 . F -- w 1~ W .n WN b O ¢~ ~ << ~ O W ~ ~ ~~ uOZ ~m m< ~~ € O 0 0 .. m n n n O O n n N O O O O O O O O N N 0 O O O O O O O O O O O O O O O - 19 - term W-9 star. segambr 1 W 11 erwlrerio+ d N Tresrr 1lwwnsl nMwn arrw Ilea. tN jeka asses, ! F h &ekrr ISct ~ V NSeIS ~•!/~ ~n Request for Taxpayer Identification Number and Certi}icatlon N rYd M sen M b iesr r easy wtirs resnbr tes eMe b M l Ybe. s!e YYrcer~ rr peps 1.) lit Enter your TIN M ere appropriate DON. F« Individuals, this b your soelal aeetNNy mNnber (SSN). F« sds proprleton, see Ms kgtrudions on pays 2. for OMs erelllea, N b you sfnployer IdentiNption fxmther (EMJI. M you t!o rid hws s rwrtrbar, see How Te ObtaNn • TIN, tssbw. No4: M the account b H more ersn one rlene. see the dlarl on ppe 2 for OWtieHrfe m srhosa number b enter. soebl eeeudry ntanber OR IErroleyer tdsrrtlNUtb^ wn//+lr (O ~ 7 61ve tllb }enn to Me requester. Do NOT wrtd to IRS. r r eqe ! M Iar me kes ee.eee.I nraroetsl Mrs IoDtkwll For Payees btempt From Bsckup WlthAolding (See Mstrvctlons on page 2) rrarre and edNes roDM^N GrtlNCatlort.-ilnds plsrellln d PerhaY• I torah thNl. Itl TTw nranWr down m IMS loan b my c«rM ta+WYar IdenNNCelbn number (« 1 em wsNkp la a number to W bsrrtd to me). end ~ 1 am /rol aubiM b backup wNNaldkp because. le) I em eaertrpl Rom backup wilhlroldirp, a (b) I have not bean nollNed by tM Intsmsl RevarttN Serviw ~1 iMl I em eubjKl to Dackup wNhhddrp n a rcsun d • IaNwe to upon aN htrest « dividends. « (c) the IRS has notMed fm fltal i am ro looser subbcl b Wckup wMNtddkrg. CertMritlen Insbtseeab -You must doss out Nam Cll above N you haw Wan notfied Dy Itre NTS IIMt you arc curtently SUbjKt to backup wNtrlgldrrq because d lerdarep«Urp Merest «divkleMS m your tax rctum. F« real saute tnnsadlons, Nem (ZI does rbt eDWY~ F« mongaga krlercri pskf, era acglrisNlon a ebaryoaneM d neewed properly. contdbullons to an kyfvldud rstksment artengemrrl QRA), avid eenercNy payments trNrr Man kNret and dMdsys, you ere rid required to syn Ma CarlNlcatlon, Drd you must provide yow corrsd TN. (Abo see SIDNne tl+e GrtlNeatlen on Daea ~~) Plnse Sign Nere lJenebae - - ~- 1$eCflon Merrrce w ro the Infamr RfraraN Cads) Psatsose of Form.-A Duso^ wfro b rpuked to aIe en Mametkxr rcaan MM iM IRS most obtain your sand 7al u report heats Dab to yW. net nuts Rarrsaceons, morteep Mees1 You Ord. Vre KrareibOr a ebryorrmrs d secured properly. a ppraAMllksrs you made ro N IRA. lJse Form W-a b Rrmish your correct TIN to its rsqueftr (Me person eking yw b Nmsn your TNiI end. wlrn aDPkcaDM, n1 b urlRy Nrel era Tttl you arc k.rbhM'C b caned (« mat you an waitirp w • rnurtor nrbWiad to Issuedl. Rl M caNh mat You Wckup .IWrotdrp. aM pl to cbhn eerrotwn hen br#up edtlrnoldrp F yw re n easmpl paYN. Fwnbhhe yow cmM TN end mMkp me approprlefe uroacanars wiN prarrd crbh payrrwrb k'ortr bekp srlblact b backup Nola: M a nCuerRr DRas you a brm omr mrr o W-e as raµresf yow TN, you null use sr repwslMS IMrrr. Now To Obbtn a TIIL~1 you do rrol bare e TIN. aptly la are inrrre6alety. TO apply. eel Form e61. Applirition for • Socbl SscwNy Numbr Cad Qar krdlrErrabl. hom Your but oflk:e d M Sooal SevNy Adrrinetretlon, a form !S-e, Anpliatiar Ia Enpbyr IdaMlficeeon Numbw Por buS~Msse and V omen entllir). Iron yow bcal al5 oRrce. To canplets Form W-9 N you do rot bars a TN. wme 'Appketl for h mr spec la ere TIN h van 1, +pn and dare ere Ism, end pave N b eve rpueslr. GMraey, yw red avert hM -1~ "!s 60 days ro obWn a TIN end IurNSn N to IM nquMr. M tM rpuesler does nd rtcaiw yow TIN wMlrh fi0 days. Wckup wilferoidine, N eppncaW, vela Wpin antl corNran UMY you lunrislr yow TIN to the nqueslr. F« repartebN MuM «t5ryend prysnerrb. the Dayar nsrst eserdr errs d m. ldiowkq eptans concemirp IrKkuD wNfrhddne dump Cris 104eY period. Undr option (i), a payr must Wckup wNMdd en arty wNhdrawab you make Rom your ettorad aRr 7 buskress days aNer lM raqueir rKeivn Cris loan beck Rom you. lhyM optlM Rl. m• payr rreit backup wMMrold on env raponMle Merest r dNidery payrtwnb mWa ro yov acmrrrl, reearder d wlrethr you make rry wNhdrewab. TM backup wierloldrp under option ~ nrusl begh rb Wr man 7 burMSs days eNr ere repr»nr reulrr Vas form back. lJrrder option Q), me peyr b retlakw b nlury ee emorarb wN1eNW N your certlfed TNI b rKekgd willrh Ure EOyey period dry you were not subject ro backup wRMbldarp tk-kq tlbI period. Nolr. Wdarp 'rtOOSed Ibr• on ere lam rriaero IMf you Mn akeady appsW M e TIN OR eNl you Mary ro appy br one h are nor ILnne. N foen a you ratlrve yow TN, conrpbb anoprv iorm W-e. YrrArde yow TN, sqn end date Ilr lam, and ewe N to tM regwslr. yVlrel Is eeckup wMVroahey--0ersons mekkp urWn paymeMS ro you arc regrrlred to withlreW rd pry b me IRS tp% d such paymenb aye. crwbh condNOne- TMs b uaW •psckuD rMINwIWp" Psynremv met could M sugrcl ro backup wNnMIWp IrKkrde MMaer, ArlMrde. Cr. No. 102JtI! .. 9/9,[98 bokr arrd WAer a+cnanee tnmedbrM, nob, royaNbs. naremployee c«rrpensation, end urban paymeMS Irom fisnkp bwt apeMOrs, bw do not krckrde nai estate tnnrctiem. N you ewe Me regrayslr yow eorrM TN, make me appropriate cMdreaeons. cry rep«I a your leabie InlfreSi and drvidsnds on yow b+ ntwn, yow DaymMif vela not M subRel 10 backup rrNhhWOvp. Payments you rKehre we W subject to backup wNhlroimrre N: 1. You do not hrrrash your TIN to tM requetr. a ~ TM ws rglifre era requMr me you tumbhed an Yrcorred TIN. a !. You re rrolMnd by me IRS mat you arc aubjK/ ro backup rrNMWldifre bKausa you bibd to np«t aN yow intrest end 6r~eerrds on yen las nNm (•« reportahN MMM avid terierrda prey), « 1. Vou IeF to cer111y to me requeslr tl+el you en not alrbiect to backup wNlaoldirp wrdr 171 ebor pa nponabb MerM eM dividend KcarrNS sported aNer 19aJ oMyl, a 6. You Ie11 to rwnNy yew TIN. Thb aDDke Drily to nponabb htresl. dividery, brokr, « DMr eacnarpe KCOUrrts opeMd aNr 1DF7, R brokr KcwMS considrad hadrve h taa7. E+cep n saplrned'n 1'd above. atlrr reporbtrN payrMMf Ire frAleci 10 packup w~tMd6ne oMy a )1) a RI above epp6n. Csrbin paYKS dry payments re asempt Irorrr bKkup rNlhhWdrp aM inlametron rcportinp. Ser Pgeef end Paymenb Esempl irem Form W-g /!sr a-911 SEP-02-95 05:31 AM PURCHASING ATLANTIC BCH 904 2473019 t BID N0. 9798-34 -STRIPE 6EMINOLR ROAD FROM PLAZA TO RANNA PARK SUBMITTAT.: ~atG ~CrvicPS ~N ~ UlUllIK _~~~ ~uw~ul~.~ /~A.k ~~ BUSIN?SS ADDBL•SS Sf~~N~iu~~~o F~ 3z~9~" Ci9'Y, S'I`bTF. 6 2I CODE ~e, ~ ~01~ / v ___ __ SZ:,vATURI: ~r es, r~T eH TITLE I)A1'F::~_q' ~ ~ 90 5'-X25'-a'~ `I 9 SUSINES3 TELP.PHONE CONTACT PEKSON: ~~ ~ ~ ~~ ~ 'e P. 04 TELEPIIUNE: `IUD/' ~2 y ~ ~~~1 SEP-94-98 03:44 PM PURCHASING ATLANTIC HCH 904 2475819 SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plaza to Hanna Park. OPTIUN #I Using FDOT approved rrtlcctivc traffic paint on the following; Approain)attly 10,560 Linear Fret Extruded Price 4 Inch White Edge Lines d' ~ LF Price 9Sd• ~/eJ 41nch ~ Yellow Cente~ ~ 0 • ~ ~ LF Price N .~~ GRA11D TOTAL FOR OP'1'101\ 1 (PAlYT) OPTION #2 Clsing FDUT Thermoplastic With Rrflectivc beads APProximatcl}' 10,560 Linear Feet ~ , 2 .~ 4 lnch \~'hit~ L;dgc I,incs T,F Price 4 Inch Yellow Ccntcr Lincs. ~• 2 ~ a tt' Price aS o. tic? ~ ~ 90 0. $c> .Z~6~/O. Ov 2~ 1S6 . fr v GkA~D TUTAI. FUR OPTiUN 2 (TNER~IUPLAS'1'1C) `~`~ S fit: ~ ~ U orTloN ~s Using h'1)nT approved RAISGD PAVEMENT MAxK£.RS (xl'MS) (viawablc from both direction;) , provide cost for CENTER LINE: 3 •SU iu- ~T 2 °/. O v find l;llfF. LINES: ((~~ ` ,$.So --- c Q~PIOiC,wa~ei ~/ ,2Gy 2PMJ {.~r PwcM ~~ ~•OA /g4Fou P. 02 OPTION 63, IV SE1.F:CTF:D hl' THh; CITY, WILT. BE USEb 6'ITM OPTLON $1 Ok OPTION d2, ~:. - SEP-04-96 03:44 PM PURCHASING ATLRNTIC BCH 904 24T5019 CITY OF ,4e ~raek - ~lar~da {,~.-. . September 4, 1998 CITY OF ATLANTIC BEACH BID N0. 4798-34 STk1PE SEMINOLF. NOAU P. 01 14W !1.\N DPIPh:H IANE A'I'LANTIC ItfiACH. FLORIIIA :3.1"JJ-19d1 'I'M:LF:1'Hf1n L•' :91111'L-0'i-SHIN r•Ax ~Wa ~ s)^ r.Nw PLEAtih: SIJDSTI't'uiE THIS Pat:E POR SIMILAR PACE IN THL• BID SPECih'iCA'I'lUNS. THF. PURPOSE BEING TO OBTAIN AN ADD1'ftt)NAL PRICE, UNDER OP'fiUN J3, FOR RAISED PAVEM h:N'f MARKERS (RPDIg~. Pi.RASF, ACKNOW(.LDGE RECEIPT 01' TATS ADDENDUM N0. 1 AND ENCLOSE I'I' WT'I'H YODR BIO. BIDDER x SEP-02-90 00:32 RM PURCHHSING HTLRNTIC HCH 904 2473039 GIT'Y OF ATLANTIC BEACH DOCV'i~IENT REQUIRE2tiNTS CNECiCLIST [. NA _I BID BDidD (if required on this project). ~Of:IGINAL Insurance Certificates (copies. ::e tones. of facsimiles are UNACCEPTABLL•), nsming the Clty of Atlantic Beaclt as Certificate .yoldar, showing they have obtained and will continua to tarry Slorkers~ Cczpensation, public and pr.ivsta liabJltty, and property daiaage insurance during the life of. the r.ont:act. ~Threc (1) references from companies or individu8ls fox whom Cite b1Jdv[ Itas Co^.pleted work or provided :t product during the pas[ 12 montlie. Of a comp8rable size sad astute as this project. however, naming t}ie City of A[lantic Beach as a reference or. oTCt projects is USACCEPTA8I.F.. J 2roof of OCCCPATTUNAI. I.icansa (copies A~E acceptable). ~~ id submitted IN TRIPLIf,P.TE (fhxee (3) sets)• Signed copy of Ducunents Requiremants Checklist. The above r/e[q~\uir~//menus h(a/yv"e~/bee ed and ere underacnnd by bidder. SIGI.ED: v -G` .,__ (Bidder or Agent) llAT::: ~ a ~( 6 BID N0. ~79 ~ • 3 ~~ P.03 CITY OF ~tla.clic Seacls - ~loaid4x 1200 SANDPIPER LANE ~_._._. _._. . _.._.. .._-._-__ ATLANTIC BEACH, FLORIDA 322334381 TELEPHONE (904) 247-5818 ~\ FAX (904) 247-5819 September 4, 1998 ADDENDUM N0. 1 CITY OF ATLANTIC BEACH BID N0. 9798-34 STRIPE SEMINOLE ROAD PLEASE SUBSTITUTE THIS PAGE FOR SIMILAR PAGE IN THE BID SPECIFICATIONS, THE PURPOSE BEING TO OBTAIN AN ADDITIONAL PRICE, UNDER OPTION #3, FOR RAISED PAVEMENT MARKERS (RPMs). PLEASE ACKNOWLEDGE RECEIPT OF THIS ADDENDUM N0. 1 AND ENCLOSE IT WITN YOUR BID. BIDDER SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plaza to Hanna Park. OPTION #1 Using FDOT approved reflective traffic paint on the following; Approximately 10,560 Linear Feet 4 Inch White Edge Lines 4 Inch Double Yellow Center Lines GRAND TOTAL FOR OPTION I (PAINT) OPTION #2 Using FDOT Thermoplastic With Reflective Beads Approximately 10,560 Lineaz Feet LF Price 4 Inch White Edge Lines LF Price 4 Inch Double Yellow Center Lines LF Price GRAND TOTAL FOR OPTION 2 (THERMOPLASTIC) OPTION $3 Eztended Price Using FDOT approved RAISED PAVEMENT HARKERS (RPMs) (viewable from both directions), provide cost For CENTER LINE: and EDGE LINES• OPTION $3, IF SELECTED BY THE CITY, WILL BE USED WITH OPTION $1 OR OPTION $2. LF Price F To maintain FDOT reflectivity, the paint needs to be reapplied every year. Thermoplastic will last between 3 to 5 years and with the expected traffic on this road, we should be able to get 5 yeazs of useful life. RECOMMENDATION: Award to Rose Services, Inc. for Option 2, FDOT Thermoplastic with reflective beads in the amount of $5,596.80. If funds will be appropriated to resurface this section of Seminole Road within the next two years, then we recommend Option 1, Reflective paint. Funds are available in the Streets and Maintenance road and material supplies account. ATTACHMENTS: Bids & Bid Specification Tabulation of Bids REVIEWED BY CITY AGENDA ITEM NO:_ ~~ DATE: 9- /~ - 9p CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Seminole Road Striping SUBMITTED BY: Robert S. Kosoy/Director of Public Works ~~~ DATE: September 10, 1998 BACKGROUND: Bids were opened on September 9, 1998 at 3:00 PM for painting 4 inch white edge lines and 4 inch double yellow center lines on Seminole Road starting at the 5- way intersection leading north to Hanna Pazk.(Approximately 10,560 linear feet). We had two bidders Rose Services, Inc. and Pro-Line Engineering Corp. OPTION #1 Using FDOT approved reflective traffic paint: ROSE SERVICES PRO-LINE ENGINEERING WHITE EDGE LINE $950.40 $1,584.00 YELLOW CENTER LINES 950.40 1,584.00 TOTAL FOR PAINT $1,900.80 $3,168.00 OPTION #2 IJsine FDOT Thermoplastic with Reflective Beads: ROSE SERVICES PRO-LINE ENGINEERING WHITE EDGE LINE $2,640.00 NO BID YELLOW CENTER LINES 2,956.80 NO BID TOTAL FOR THERMOPLASTIC $5,596.80 NO BID OPTION #3 I lcinn Ft)(1T annrnveA Raiced Pavement Markers (RPMs Annrnximately 264 mazkers eachl' ROSE SERVICES PRO-LINE ENGINEERING WHITE EDGE RPMs $924.00 $1,056.00 YELLOW CENTER RPMs 924.00 1,056.00 TOTAL FOR RPMs $1,848.00 $2,112.00 ART MUSEUM DRIVE GENERAL PARTNERSHIP 2021 Art Museum Drive, Suite 200 Jacksonville, Florida 32207 August 3 i, 1998 Golden Rule Services/E & W Nurseries, Ina (GRS/E&W) has been providing regular maintenance services for us on two wmmercial office buildings for the past two - three years. Their work and reliability has been more than acceptable. They complete their work in a professional manner with as little disruption to our tenants as possible. Additionally, GRS/EBtW ]tas completed numerous scope specific projects for other entities I am involved with. This work, also. has always been wmpleted very satisfactorily. We intend to cominue our relationship with them for our ongoing maintenance needs as well as our scope specific needs. Sincerely, _ ~ Michael Antott~pu os C.C.P.P.O.A., Inc. 1914 Art Musca~n Drjve Jaaslcaonvillq FI, 32207 August 31, 19J8 To Interested Parties: Golden Rule Services/E&W Nursery, Inc. has provided landscape maintenance services to our community, Cunningham Creek Plantation (3!. Johns Counly) sir_ce 1996. Prior to flail, Golden Rulc ServiceslE&W Nursery, Inc. installed all landscaping at our entrances and rights-of--ways under the aegis of the Developer. Since that time, they have assisted tlw Developer with a variety ofexlra projects, includ'uig lake haiilc erosion repair. We are quite satisfied with their performance and have every intention of continuing to rely upon their services into the future. Sincerely, Ic1/I,CJ~~ Ginny Q. Towe ,Vice President Southern Prope Corporation of Jacksonville, Inc. as Property Managers for Cunningham Creek Plantation Property Owners As:,ociation, Inc. Nordtatnpton Community Associtsbion, Ltc. 1914 Art Maseznn Drive Jaclrsonville, Fl, 32207 August 31, 1998 To Interested Parties: Golden Rule Services/G&W Nursery, Inc. is currently providing landscape maintenance services to our community, Northampton at Mill Cove. They maintain the entrance and the pond area as well as the irrigation system, whi~:h they originally installed. 'Their services are quite satisfactory and we plan to continue utilizing them. Sincerely, Ginny Q. Tower , President ~ Northampton C unity Association, Inc. ART MUSEUM DR[VE GENE.~AI. PARTNERSHIP 2021 Art Museum Drive, Suite 200 Jacksonville, Florida 32207 August 31, 1998 Golden Rule Services/E & W Nurseries, lrc. (GRS/E&W) has been providing regular maintenance services for us on two commercial office buildings for the past two - threeyears. Their work and reliability has been more than acceptable. They complete their work in a professional manner with as little d isruption to our tenants as possible. Additionally, GRS/E&.W has completed numerous scope specific projects for other entities I am involved with. This work, also: has always been completed very satisfactorily. We intend to continue our relationsiip with them for our ongoing maintenance needs as well as our scope specific needs. Sincerely, ~~ Mrohael Antortir`Tos __._ .~_.._. _.._. . ~_,._u,_ ru,tn qY-J (Rev. March 1999) omenmea a a.. r,.a,,,,y •....r a...,,,,e s...:.. Itarrte UI lo:x rums. fsr t 2 r F t ~l~ n Pleyie cr,erJr appropruN N Mtlress (numOU. M, a C:ly. stns anq ZIP code Request for Ta;;payer Identification Number alld Certification LW ardt Ne Nnte of Ina Pn5g1 a see :~b„Dtl«.: o^ w9e 2.) ' IwR: ~ IrWivitluav5de D,DpnNOr and aptlq~ ~^a ro.) ~ /GINS ~`CC/lq i Enter your 11N in the appropdate box For individual, tlYs H your srxial secudty number (SSN). For sole pmpdetors, see the Instructions on page 2. For other entities, K is your empoyer k]enfificalicn number (EIN). M you do not have a number, sco How To Get a TIN bebw. Note Il the eatnunt k in rnpe than one name, sec tfto drat on page 2 for guidefines on whose nurrtbey fo emer. Jnder peneltles of perjury. 1 cattily flat: ~~ rNanOer 7ou rNer in Part 1 Debw. See Yutrvrllanr m Faye ~~a ~e S.e~tUrCF Give form to the requester. Do NOT send to the IRS. raa name ba Portnersnip ~ Omer - .............. ...... .. ...... P.MUestei s reme arW address loDUOnaq Sodal HNrity rlrrrllbar i OR Fmpoyx 10entleutlon nlrWer S 3306P D - For Payees Exempt From Backup Nfdhltokirg (Sea PaR 11 instructions on page 9 t • The nurrbcr shown on tlis lamt b rtry Coned taxpayr. identification number (.>r 1 am wffilirg fa a nurttber to ba issued to rtM), and L I erl nd wttjsd to backup witNwldirg because: (a) 1 em exempt from beckuF witMddtng, or (b) I bare not been notlfied by the IrAerrwl Ravmue Sorvice that 1 am subject to badlup willttwiding az a resuu of a tarllre to report a0 interest or divideMs, M (~ the IRS bas notlfied me prat 1 errt rw kMger subject to backup wilhhoding. =ertificaGon tnstruct)oras -You must cross out item 2 above i( you have been rrtRed 6y the It3S that you are aatently wbject to badap vitltrgying because of underreporting Irllefe5t or dividends on your lax return. For coal estate Iransadiorts, item 2 does net apply. For mortgage ~rer ost paid. the acquisition a abartdatment of seared property, r~r>celiaf)on of •iebl, contributiore to en individual retirernertt artargernom IRA), and gerteraay payments ether than interest end dividends. you tae not required to slgrt the cation, but you nkct proNde your coned lN. (Also soe Part III Irtstructrorts on page 2) • t 9 e I Signature - ~,~(~/1i JI` ~ r n-'-T7+T C,C' I" K/IJic/~~ Data - ~ ~ /% :ec:ion mfertvtces era to~i lntr'.r719! 7ewnw Ccie. 'urpoae of Form-A person wla is y~nrod to fil9 an In/omtation return with n IRS na~st get your cortect TIN to repoR :mrtta pall to you, roal estate an;actiorts, rnortgage interest you paid, 1~ aoqulsllirn or abartdanrrtertt of located roperty, cancMWUon of debt. or onMtwtlorts you made to an IRA Use ortn W-9 is give your correct T1N to the quosler (tlw person requesting your TN) ~d, what applicable, (t) to certrty the TIN ~u are giving is correct (a yrx, are waNng r a number to be iswed), (2) to certify ,u arc not ~ubjed to backup withholding, - (?) to claim exemption Irom backup nhlidding it you are an exempt payee. -+~.rl your a;rrect 71N and making the ,prupriale cerLlications wiu prevent ~rtain payments Irom beirg subject to Ickup witlthaldiny. %tc: ll a requester gives you a loan other ::n a W-9 !o mquesf your TIN, you mull °- !In mquesfer's loan i! d is subslan(iafly nilpr 10 this Form W-g. 'wit Is Oackup Wilhholdirx~?-Persons ~Y,iny rertam payntenls to you must Uvldd and pay to the IRS 31 % of such payments under certain cortdr8~xts. This u called "badarp vrithtwlddrg.• P~ymenfs that could besubjed to badagt witlthddetg indude Interest, drv:derWS, txoker and barter exdwge tra Inactions, rents. royalties. nortempbyra p: ry, and cartaln payments fmm frslting boat operators. Real estate transacti~ms are not subject !e backup wiffttnir~ng. II you give Ute requester your correct TIN, make the proper certificatic ns, and report a0 your taxable Interest a A dividends on your tax return, yo n payments will not be subject to oadcup withholding. Payments you receive will be subject to backup withhdding ii: 1. You do not tarnish your TII: to the requester, or 2 The IRS tells the requester :hat you famished an incortect TIN, or 3. The IRS IdL you that you are wbjed to backup withholding because r•ou did not report all your inl?rest and dividends on your tax return (tor reportable inf?rest and dividends only), or 4. You do not cCnily to the reriuesler that you are not wbjed to lockup vnihltdding under 3 above (for reportable aowraa number(s) here (opewuq interest and dvidertd aocoums opened after 7983 aNy), or s. You do not certify yolr TIN. See the Part III kswctiorc for exceptlons.'= -~ ~ - Certaln payees and payments ere ~ .. ... exempt tmm badap withholding and infomtationtuporting. Sea the part 11 instructions sadil~ seGarate !rs}--^'~-Ss for the Requester of Form WA. How To Get aTIN: -If you do not have a TIN, apply for one trtmedatety, To apply, get Forth SSS, AppSCation far a Social Severity Number Cetd (tor in6viduats), from your local Office of the Socal Searrity Administration, or Form SS-4, AppGcabon for Employer ItlenaficaGOn Number (tor businesses and all other endues), from your kx-at IRS office. It you do trot have a TIN, write "AppGeO For' in the space for the TN in Pan 1, sign and dale the loan, and give it to the requester. Generally. You will then have fi0 days to get a TIN and give it to the requester. If the requerler does not receive your TIN within 60 days. backup witltttolding, if applicable, will begin and conbrtue until you famish your TIN:~ _ 1.~ Form W-g (Rev. }9a) ~_. GOLDEN RULE SERVICES E&W NURSERY, INC. September 1, 1998 City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 Gentlemen: Please find attached our current original Laurance Certificate showing the "City of Atlantic Beach" as a certificate holder. Please note that our effective is lllrough September 20, 1998. Be assured that we shall filrnish you with a new certificate upon its new effective date. Sincerely, Manager 1914 ART MUSEU,~+1 DRIVE JACKSONVILLE, FLORIDA 32207 Plwne:904-399-0134 Far: 904-39G-7835 ~~~~4_ CERTIFICATE OF LIABILITY INSURANC~PID x~ DATELMI"°°"" BLWNQ-1 OA/7A/AA °RODUCEn THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION OI ICY AND CONFERS NO RIGHTS UPON THE CERTIFICATE INSURA}~RICA OF FLORIDA, INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 234 RIVSRSIDS AVSNUS ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. JACRSONVILLS FL 32202 COMPANIES AFFORDING COVERAGE Raith C. Graves GOAPMrv Phone ra. 904-356-8585 F.. NO_904-356-0099 A American States Insurance Co. INSURED CO^ PANY 9 F.0.0.I. Mutual Ins. Co. 8 & W Nursery, Inc. con:PANY dba Golden Rule Services C 1914 Art Museum Drive ~ Jacksonville FL 32207-2502 coL PANY ~ COVERAGES THIS IS TO CERTIFY TIMT iME POLCES OF BISUFANCE LISTED BELOW HAVE BEEN ISSUED TO TI'E INSURED NAMED ABOVE FOR THE POCKY PERpD INDKATED, NOTWITHSTANDING MY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OP OTHER DOCUMENT WITH RESPECT TO WHKLI THIS CERTIFKATE MAY BE ISSUED OR MAV PERTAIN, THE INSURA/KE AFFORDED BY THE POlKIES CESCRIBED HEREIN IS SUBJECT TO ALL TIIE TERMS, EXCLUSIONS AND CONDRIONS OF SUCH POLCES. LIMITS SHOVM I.UY HA'JE BEEN REDUCED 0Y PAID CWMS. CO LTR TYPE OF WSVRANCE POCKY NUFIBER POCKY EFFECT~TYE POCKY EiFIRATpN LIMITS DATE (l.LNnKXYY) PATE (MMRgIYY) GE NERAL LIAOIUTY ~ GENERAL AGGREGATE f 3, OOO, OOO A 7C COMMERC4LL GENERAL LMBILRY O1CS0783812 09/20/97 09/20/98 PRODUCTS-colAPnoP AGG s3, 000, 000 ~CWMS MADE OCCUR PERSONAL6ADV MNRY fl, OOO, OOO OWNER'S6CONTRACTOAS PROs EACH OCCURRENCE S1, OO0, 000 _ FIRE DAMAGE (Ary ane he) f1U B, UUU MED EXP (Myane person) S$, UDO AUT OMODn E LIABILITY COMBINED SINGLE LIYR f ANY AUTO ' - ALL OWNED AUTOS BODIIV INJURY $CIIEWLEU AV TOS (Pd P'YSOn) S MIRED AUTOS BODILY INJURY NW1-0'NNED AUTOS lPn arnaenll f - - -- PROPERtt DAMAGE S GARAGE LIABILITY AUTO ONLY-EA AG:IDEM ~ f I MY AUTO OTHER THM AUTO ONIY: - EACH ACCtt)EHT f _ AGGREGATE I f EXCESS LMORITY FAGI OCCURREIK;E S UMBRELLA FORIA AGGREGATE f OTHER THAN VMBRELIA FORM f WORKERS COMPENSATION MO NC STA T LL OTH- EMPLOYER 1 1 ' B A N ry $1U18 1 EL EACH ACl_IOENT f1UO, BOO B mEreoPRlErow PMTUERS/EXECUTNE _ jlrla 34954 10/29/97 10/29/98 ELasEASE-POLKYLUUT s500,000 OFFKERS ME: 1 IEXCL EL O4SEASE-EA EMPLOYEE S1OO, O00 OINFR DESCRIPTION OF OPERATgNSROCATgNSIVENKLE3/SPEC4LL ITEMS CERTIFICATE HOLDER - CMCELLATION - , .. CITYO-7 SHOULD NIY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE TIIE E: PIRATpN DALE THEREOF, THE ISSVMG CJMPANY WRL ENDEAVOR TO MAR 30 DAYS WRITTEN NOTICE TO THE CERTiIGTE HOLDER HAYED TO TIIE LEFT. City Of Atlantic Beach BUT FA0.1RiE TD YAR SUCH NOTCE SHAD tlAPOSE YO OBl1GATgN OR LMBIITV 800 Seminole Road OL AHF KRW IFON THE COYFANy, RS AGEI7T5 OR REPRESEMATNES. Atlantic Seach FL 32233 AUTH xAZED REPRESFNTArrvE &eith C. Grave Q~C . ~//.Q~ nL:vl<u zo-s ~tn,JS) - . ~. -- " < , ... -- ACORD CORPORATION 1988 99?-1998 OCCUPATION.~L LICENSE TAX LYNWOOD ROBE.RTS OFFICE OF THE TAX CO:.LECTOR CITY CIF JACKSOfWILIE wb/a CCIUNTY C F CXIVAI. FlplilpA eel s.sr-oa»w arapr boor 110. „asollvly-, rC»m;•~c~a newx•rew... ~MwN ,.,1 Mp - w rww4r Is Nnr.c.~ IM INIT. N My MIr~pNrc tlr11n1Ur MINP~ .eiMr w IeM •urlNw.w... r~..c .~ W...••.. Tlrr lµ.y. 1. IwINrM I~ p..wn.. it ~q•MI ne. ,~lblr raM....w.. C ~.i. ~,. i. . 'I 1 .. • M hLR![RT Yys~ ~ ~ _7 !i ~'r L RAIJOALL TO1RRt ~~ 1'it r'" ,. ~ r 1114 ART .,b3. + ~ . JAttQONYILL! ~ ti~ ~ r 4~ir • 1 J~ ~ ~. :(,Y fed F Its. 1.~+ I•r..:~,•_ Acec ~ .. , ;..::. ~ . LOCATI County llc~n4• iclp~l Lic~ns• :DR- . ',ry.. __ CE OR pEPAIR Hul, ~~ ~ ..~: VALID fROM OC706ER~1, y1997._TO"S!?TEt1BER'30, ' ,RCPT /s 0017008165 DATEt 8/26/19~J AMT: ti„~. 1998 •S13•]5 551.5 565.00 S65.oo "7?N~':F ~•oNoYrrlq`Coi»tructlon:_Caitncton Rc quire AddlUonal Licellaure'•' UTILITY _. I ,. POOL BUILDING SNEET META L PLUMBING CARP~IITRY HEATING ALUMINUM/VINYL ROOFING SOLAR IRRIGATION. WATER TREATMENT AIR CONDITIONING hl 11rr11N In wNL b M. w•1 HwIwN IM becMM 1. •N41• . •r onbnr r.r•Llwr w 1•,.••r Is. H IM t..•nr « Cur. Mq Igc11Qr hrw /Ir .1Mr b1wIN M rY1Mi rgwlN 1I Is. T, ,• U M/ . cMllhc.ucw N IM INCM.~ • MIIINw~M 4.6 Jordan Park - 1671 Francis Street - (Approx 3 ~ acres) Bi-Weekly 10/1/98 - 10/31.'98, 3/1/99 - 9/30/99 Monthly 11/1;98-2/28/59 4.7 Russell Park - 800 Senunole Rd. (Approx. 8 Aires) 'Note: Park is located behind Cit_i Hall & Public Safety Bldg. Weekly 10/1/98 - 11/30/98, 313/99 - 6/15/99, 9/1/99 - 9/30/99 Bi-Weekly 6/1/99 - 8/31/59 Monthiy 1211/98 - 2/28:99 4.8 Rose Park - Comer ofRose & Orchid St. (App-ox. 7,000 Sq. ft.) Bi-Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Monthly 11/1/98 - 2/28199 4.9I•ai~vav Villas Park - 2200 Mayport Road (Approx. 800 Sq. Ft.) (First lot North of entrance. ) Bi-Weekly 1011/98 - 10/31/~~8, 3/1/99 - 9/30/99 Montlily 11/1/98 -2/28/99 NORK OUTLINED IN THESE SPECIFICATIONS MUST BE MOtJDAY RMED BEFORE 5:00 PM `The suc:ccssful bidder will be a properly licensed lawn maintenance contractor who has been in the lawn maintenance business for at least three(3) years, with two (2) years of commercial experience, with two (2) of his required favorable references coming from commercial accounts. CONTACT TIMMY JOIINSON A1' 247-5828 ":'O SCllEDULE A ON SITE VISIT. LIST ALL EQUIPMENT TO BE USED BV THE PIiRFORMANCE OF THIS WORK (NUMBER AND TYPE). (Successful bidder c: ill have equipment and personnel to satisfactorily accomplish the requirements of this contract.) ~ - 7~ ~~ CR/I SSff/r~'/3t /1/ac/r/1 ,~ - 6 X /6 ~ TR ~ i z~„ r l - Sz~~ G-~K/}SS/1oP/!~ lhoc~c~: 3- c x a' l`/i~»~rts 1 /l~/~ , °'- WL l.'A/I t~/t~l/ ///nL/t~ f 7 J t M t .n. .-.n / 1 n .. 3-- 36~' jy?o (//2o L~Fn/E ~7lowcg.<: ~~'~~~7/acs (c7eo~i=ns (~y/ca~~ r2r.,,~.a ~ i (t) li~c<(/'/x/f /34~./~,is (31 ST~,~tT /3lc~/~n.r l/~ ~I nt~'x. /haw lou~S BID N0. 9798-33 - LAWN MAINTENANCE 01' CITY PARKS FOR 12-p10N'fH PERIOD EASE ISID ITEMS: 1. Bull Park 2. Donner Park 3. Fairway Villas Park 4. Howell Park 5. Johansen Park 6. Jordan Park 7. Rose Park 8. Russell Park 9. City Nall b Public Safety Building s 576 338 /o yv /G8o f~ ~).~ b IP&0 ~ yo 8'7So _SSov -7 GRAND TOTAL PRICE BID FOR LAWN MAINTEVA)`'CE CITY PARKS: f J /, 3 fy - ~ !/Il //lov S/}ib'1~ (Dollars) SUBMITTAL: _~~-c~Lo~u RL'LL SCR fLL-5 BIDDER /l%TL_ ~3~~v 9R I BUSINESS ADDRESS SIGNATURE /~s~/y~Z~c F<, 3 ~zo`7 l~~~to eP~~'~Tfi~NS /Ilil~'fltY.:%1 CITY, STATE b ZIP CODE TITLE nnTE: ~ / ~ 9o y 3`t 13388 BUSINESS TELEPHONE CONTACT PERSON: /(l~jL, /~;//l/f}T{~ TELEPHONE: ~/O~~ 3~`1.33~'S - ..: ~ ry C E C ~ ~ - _ ,,, a Y W VI C a F- ~ - m U tt R 1- Y, LLI I Vl U Q a f w v W ~ ~ -~ U w w II, V a I= _ 111 ~ I _ ~ ~ I I ~ I - I- c J n I- ili I Q ~ IU U ¢ M1 1_ 7 ~i 4 v ( I I I ' I I I 1 f ' I i ~ I I I ~ ' < `~ .~ ~j ~ !_ > \ _ ~ ° 1:~ ~ 1 n~ - ~• ~ .I~ [ 1 I 1 ' J~ ~ U A a ,~ n w ~ II. W~ ~ (: v 1.. In ;" ~ n. ~ •~ O I, ~ ~ n: Iq f • °• ~ .~ 1,1 _ :J > '2 ~ ~ r U P~ i• v. L! V ld v L f• ' ut .1 V 41 LI o. W tf .- rl [J ~ i•i cJ .1 ._ O I, o: ~ u J ~ a r .l 'LI ti l. W 5 o m M. VI 1• N n. RI ~ jl 11I ~L _ I ~ Y v ii ~ ~ p n ~ '' ~ 1 IL ~ (II ~ IF _~ I I I I I 1 r Z f 0 U P 0 ___ U I r W P N R' U a \ r-I .O X W F- ~ a W C W V F V 6 N ~ .~i w W ~ E '~ ~ o C ° ¢ o 1 V A a m Y a o ` t ~ \ q `"~ U Z • ~ I V O O i ~ ~ a ] ~ I I ~ i U W I i U V: -a. 'vl 0. a .: G W r u x W E N < .y 'l ~ W V N C 'L O WU a- d O P O \ \ \ \ \ 3 1 H ~ 1 O ~ 2 t o 1 W '] ~ W U j _ ~ Q a Q ~ ' .'L (a. F {J x ti W O C Vi 1 . .ti ~ W I ~ O > U n l F ~+ C Q _ UU ~ Sao i~ W G V ~ ~ ~ ~ U ~ ~ I I ~ H a Q ~ W x J ~'. u W I... N I a W~ W" W U I I L ~ Q a a a "` H m u Z . n ~ ti ~ H I I .. a i -1 W W X ~ W J .r W u > U a ~ ` z W A ~ ~ \ ` ~ ~ ~ F ~ ` 1 o n z , , °' ~ I I I I S ill s J . ~ 0 V i :C 1 ~ N y. ~ ~ W r~i p ~ y .u. fJ U Q O y l 1 1 Vf 4 (Y ~ Yl l ~ ~ ~ I z i of w y ~ , ~ ~ ~ i ©Z .y P ~ i W j U~ K G 1 W O Z Z ~ i LL I ~ F G ' ~ ~^~ r n i O v, m z) z .~~ c t Z f ~ Q G I-' L 4~ ~ W ~" q O J P m ~~ I ~ 1=/f K G V . ' "~ " ` ~ I I I a i LL _ m ti L. , I ~ I I I I I I EID N0. 9798-33 - LAWN MAINTENANCE OF CITY PARKS Mailing List: T. J.'S CUTTING EDGE 11093 Key Madera Drive Jacksonville, FL 32218 (904) 768-7967 (TJ) PREMIER LANDSCAPE, INC. P. 0. Box 57238 Jacksonville, FL 32241 ph 269-8550 (S FAX) GRASSHOPPER'S LAWN SERVICE 4283 Tideview Drive Jacksonville Beach, FL 32250 223-1704 Mobile: 634-1841 MASSEY SERVICES, ZNC. 6376 Greenland Road Jacksonville, FL 32258 292-1500 CLOVHRLEAF PROFESSIONAL LANDSCAPE :?1'CE 10657 Stemming Road Jacksonville, FL 32225 645-3005 ALOHA SERVICES P. 0. Box 51471 Jacksonville, FL 32240 246-5296 - Ctiris LIONHEART LAWNCARE SERVICES 923 Rudder Road Atlantic Beach, FL 32233 249-0165 GREEN FF.OG LANDSCAPING P. 0. Box 50736 Jacksonville Beach, FL ARLINGTON RIVERS LAWN CARE, INC. 3807 Colony Cove Trail Jacksonville, FL 32211 GOLDEN RULE SERVICES, INC. 1914 Art Museum drive Jacksonville, I'L 32207 399-3388 UOLPJiIN LANllSCAPE SERVICES, INC. 11967 Beach Boulevard Jacksonville, FL 32211 645-6366 PERSCHEL BROTHERS SERVICES, INC. 333 ti. 3rd Avenue Jacksonville Beach, FL 32250 246-0967 JOHNNY'S LAWN CARE, INC. 9506 Nood Road Jacksonville, FL 32257 260-2645 EP:L•GALD VISIOIIS 1127 Slcye Drive Wes[ Jacksonville, FL 32221 231-1925 (Wm Bowman) PROFESSIONAL LANDSCAPE SERVICES, IIJC. 115B Woodside Avenue Orange Park, FL 32073 269-6596 FA:: 269-9153 Cellular 945-1775 - Duffy Coshow R 6 R MAINTENANCE, INC. 11700 Phillips Highway 32240 Jacksonville, FL 32256 292-9100 - Sob Reed B1G B LAWN SERVICE 2301 Marsh Point Road Neptune Beach, FL 32233 246-3619 CROSSROADS LAWN CARE 11 N. Roscoe Boulevard Porte Vedra Beach, FL 32082 273-9010 NANCY GORDOJJ'S LAWN AND LANDSCAPE SVC 907 22nd Street North Jacksonville Beach, FL 32250-2849 246-3243/247-0334 FAX 246-3243 pger 818-1792 EARTH SCAPES 4272 Fotest Boulevard Jacksonville, FL 32246-6449 641-5701 - Jerry Cloer AY.ERICAIJ PROFESSIONAL SERVICES 10273 Jolynn Road Jacksonville, FL 32225 ph 645-3662 FX 642-5230 - Toa Dixon TURF L4ASTERS 7727 Alton Avenue Jacksonville, FL 32211 724-9114 720-2048 LANDSCAPE ENGINEERS 4949 Sunbeam Road Jacksonville, FL 32257 268-7315 FOUR SEASONS LANDSCAPE :.TCE., INC. 583 First Avenue South Jacksonville Beach, FL 32250 241-1123 - Jim Idarasco BY THE C :.Aka MAIYTENANCE SERVICE P. 0. Box 51363 Jacksonville Beach, FL 32240-1363 221-6936 LANDSCAPES DESIGN 1920 Sidewheel Way Jacksonville, FL 32223 FX 262-8209 CARTER'S LAWN CARE 9589 Beauclerc Cove Road Jacksonville, FL 32257 730-7711 J 6 T1 LAWN 2185 Iladdock Road Yulee, FL 32097 (904) 225-9889 IIOOTAGATORS 2726 Elisa llrive West Jacksonville, rL 32216 739-6651 GRASS MASTER LAWN 6 LANDSCAPE CONTRACTORS, INC. 455 Tresca Road Jacksonville, FL 32225 724-6255 FX 724-G539 PRF,CISION TURF 11345 Dlstribution Avenue West Jacksonville, FL 32256 262-6089 Fy. 886-2718 GREEN SIDE UP 359 Cedar Run Drive Orange Park, FL 32073 (904) 278-1029 TRI COUNTY LAIDSCAPE, INC. 10354 Ilah Road Jacksonville, FL 32257 269-3270 Linda Cisano LADY BUG 9951 Atlantic Boulevard Suite $466 Jacksonville, FL 32225 FAX 720-0079 BARINEAU'S LAWN :fAINTENANCE P. 0. Box 331241 Atlantic Beach, FL 32233-1241 241-4487 C 6 L LANDSCAPE 1601 Fast Duval Street Jacksonville, FL 32202 353-6620 FAX 355-5985 GRACY b ASSOCIATES 11215 St. Johns Industrial Parkway $9 Jacksonville, FL 32246 EARTH DESIGNS (Carl Turner) 33 ldest 6th Street Atlantic Beach, FL 32233 249-1414 FA.: 247-9379 VICKERS 6 ASSOCIATES 861 South 10th Street Jacksonville Beach: FL 32250 241-3841 KELLEP. LANDSCAPE S LAWN SERVICE 11494 West Columbia Park Drive Jacksonville, FL 32258 260-1299 FA:: 260-0756 ACORNS P. 0. Box 176 Greer. Cove Springs. FL 32043 (904) 284-0404 CLASSIC CARE 1015 Atlantic Boulevard $224 Atlantic Beacli. FL 32233 PAPPAS LANDSCAPE ASSOCIATES P. 0. Box 345 Ponte Vedra Beach, FL 32004 C n S BUILDING lfAINTELiANCE P. 0. Box 476 Gainesville, FL 32602 (352) 372-8753 FAX (352-372-1510) Susan 1. Bull Park 2. Donner Park 3. Fairway Villas Park 4. Howell Park 5. Johansen Park 6. Jordan Pazk 7. Rose Park 8. Russell Park 9. City Hall & Public Safety Building TOTAL (ITEMS 1-9) LUM SUM BID ~' 4~6 Jordan Pazk - 1671 Francis Street - (Approx 3 Acres) Bi-Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Monthly 11/1/98 - 2/28/99 4.7 Russell Park - 800 Seminole Rd. (Approx. 8 Acres) *Note: Park is located behind City Hall & Public Safety Bldg. Weekly 10/1/98 - 11/30/98, 3/3/99 - 6/15/99, 9/1/99 - 9/30/99 Bi-Weekly 6/1/99 - 8/31/99 Monthly 12/1/98 -2/28/99 4.8 Rose Park -Corner of Rose & Orchid St. (Approx. 7,000 Sq. R.) Bi-Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Monthly 11/1/98 - 2/28/99 4.9 Fairway Villas Pazk - 2200 Mayport Road (Approx. 800 Sq. Ft.) (First lot North of entrance.) Bi-Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Monthly 11/1/98 - 2/28/99 * The successful bidder will be a properly licensed lawn maintenance contractor who has been in the lawn maintenance business for at least three(3) years, with two (2) years being commercial or handling commercial accounts. * CONTACT TIMMY JOHNSON AT 247-5828 TO SCHEDULE A ON SITE VISIT. LIST ALL EQUIPMENT TO BE USED IN THE PERFORMANCE OF THIS WORK (NUMBER AND TYPE). 3.3 CONTRACTOR will submit an invoice with a monthly report summarizing work performed. Along with documentation indicating all services performed (i.e. mowing, edging, weed eating, etc.). 3.4 CONTRACTOR will be responsible for any property damage, at contractor's expense. PART 4 LOCATION AND DATES 4.1 ~j(v Hall & Public Safety Bld.. 800 Seminole Rd (Approx. 1.5 Acres) Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Bi-Weekly 11/1/98 - 2/28/99 4.2 Bull Memorial Pazk -Adele Grage Community Center 716 Ocean Blvd (Approx. 1 Acre) Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Bi-Weekly 11/1/98 - 2/28/99 4.3 Donner Park - 2070 George Street (r~pnrox.. 4.5 Acres) Weekly 10/1/98 - 11/28/98, Bi-Weekly 3/1/99 - 9/30/99 Monthly 12/1/98 - 2/28/99 4.4 Howell Park - 401 Seminole Road (Nature Park) (Approx.. 1 Acre) '`Across from Russell Park Tennis courts Bi-Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Monthly 11/1/98 - 2/28!99 4.5 Johansen Parkway -Off Seminole Rd., between Park Terrace Dr. East & West (Approx. 11 Acre) 'Note: Park extends N. & S. from Seminole Rd.To Saturba Dr. from Park Terrace E. one Block to Park Ter. W., there is a vacant lot which is a part of the park. Includes mowing, weed eating, trash and debris removal from the creek/ditch. Bi-Weekly 10/1/98 - 10/31/98, 3/1/99 - 9/30/99 Monthly 11/1/98 - 2/28/99 LAWN MAINTENANCE OF CITY PARKS SPECIFICATION: The Bidder proposes and agrees, if this proposal is accepted, to contract with the City of Atlantic Beach, Florida to furnish all necessary materials, equipment, machinery tools, apparatus, means of transportation and labor necessary to complete the contract in full and complete in accordance with the shown, noted, described, and reasonable intended specifications. Please provide a total lump sum bid and a per location bid. PART I LANDSCAPE MANAGEMENT 1.1 MOWING. Turf will be mowed intervals not to exceed once every seven days (see dates and locations), and as otherwise needed to maintain a neat appearance. In no case shall mowing intervals be greater than 15 days. Bermuda shall be cut to a height of/z to 3!4 inches and St. Augustine, Bahia and Mixed turf areas to 2 '/z to 3 inches under normal conditions. Clippings shall either be vacuumed or blown offal) hard surfaces; any and all clippings that clump or remain visible after mowing shall be mechanically removed at the time mowing is completed in a given area (same day). Contractor will use a mulching deck to avoid flying objects. 1.2 EDGING. The CONTRACTOR shall edge plant beds, walkways, roadway edges, tennis courts, basketball courts, racquetball courts, bridges, railroad ties, sidewalks and all asphalt and hazd surfaces by mechanical means every visit. Clippings shall either be vacuumed or blown off walks, roads, all courts (Basketball, tennis and Racquetball) and curbs. 1.3 WEED EATING. The CONTRACTOR shall use a weed eater around trees, fire hydrants, buildings, signs, etc. every visit. Care shall be taken that trees and shrubs are not scarred and that buildings, signs, etc. aze not damaged. PART 2 LITTER REMOVAL 2.1 Remove litter and dead vegetation (debris, palm fronds, tree limbs, sticks) from job site same day of service. 2.2 Remove litter and dead vegetation from waterways, creeks and ditches as applicable. 3.1 CONTRACTOR will be responsible for safe conduct and use of equipment on job site. 3.2 CONTRACTOR will submit a weekly report to the city detailing the services performed that week. A person or affiliate who has been placed on [he convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, r_ay not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may no[ transact business with any public entity in excess of the threshold amount provided in Section 287.017, for a p?riod of 36 months from the date of being placed on the convicted vendor list. (Section 287.133 (2)(a), FLORIDA STATUTES). Joan LaVake Purchasing Agent *******~*****fc*********,t******~***********!c****ir********k***t.**t****,t* r~a~etca Seael - ~eouda CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9798-33 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 247-5818 FAX (904) 247-5819 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids IN TRIPLICATE in [he Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, Seotember 2, 1998, for LAWN ;SAINTENANCE OF CITY PARKS FOR 12-MONTH PERIOD, INCLUDING LANDSCAPE MANAGEY.ENT LITTER CONTROL, AND SAFETY & REPORTING. Thereafter, at 3:00 PM, the bids will be opened at the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9798-33 - LAWN PUIINTENANCE OF CITY PARKS FOR 12-MONTH PERIOD, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 2, 1998." Bid Forms, and information regarding the bid, may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained andwill continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 3. Proof of Occupational Licenses (copies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. Bid prices shall remain valid for sixty (60) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida. The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part, with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Peach. August 10, 1998 ~_~. _., . AGENDA ITEM NUMBER: COMMISSION MEETING DATE: 9 -/ - 98 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Award bid number 9798-33, Lawn maintenance of city parks SUBMITTED BY: Timmy Johnson, Recreation Director DATE: September 8, 1998 BACKGROUND: The bid opening for lawn maintenance of city parks was held on Wednesday, September 2, 1998 at 3:OOPM. The following is a list of bidders and their bid: Golden Rule Services $37,314 Flowers Lawn Care Svc. Incomplete Arlington Rivers Lawn Care $61,271.25 Cloverleaf Industries $65,819 R & R Maintenance, Inc. $68,200 Grass Master $155,400 Golden Rule Services has the present contract and this contract will begin October 1, 1998. RECOMMENDATION ATTACFA~fEENTS: Award bid number 9798-33 to Golden Rule Services in the amount of $37,314 for the lawn mairtenance of City Parks. Bid Tabulation of Bids REVIEWED BY CITY =i ~a 00 E c t o n ~ o I I° ^ k ~ W O ...1 W LL v LL = a OV ~_ z FW m U U N U c i m a Z Q z J ti J Q •w W W W U Z q d D fi F K F 2 E Z O ZI F O ~ F m U C .Wl H .~ N O H U G ~ R' W W 3 H :~ _ £N£ yN K OKO m < N OW Y C K pi H Go< J 6 (/1 m Q f LL .'J N x W W M r-1 F ~+ M .1 ~ 7 M C y, x 6 q rl r~ I P N n P P m f Z 0 m QI~ F 2 W O V b O C ~~ o aI W v ~ N .y 4 ,y a c Y O M E H e o r o L q m ~x m Y NV O p ~ ti O M F F U u .'J 0 a Y H W N Z Y O H U N M ]L ~ U G O O O q U K x m r9 a N ~_ O U_ Y ~ '1 0 ~ J H ~ LL z c 0 0 U N O V ~ 4 ~ ~Q a ti V 00 ~ U H 2 d Q N N J W H I-I Y •F .i Q M rl a ,a N '~ H G P O N W Y U U a -°~ U Z M 6U [C u L r-1 O .y U +, N C Z O ~+ N V H q X ^~ L I O 2 O ~ F m U W 2 ..] F ..1 N O Q V 1' W W 2 H w = N I P N N ~_ K O n m 6 v1+i u LL d ~ P QW Y Y C O y .F. w tZ m J L f~ ~ m LL m F_ 7 F_ Z n1 f z w U 4 f X W W V Q a F Z Z W U Y C W U p, i N w E w ~ W W G 4 V ~ .y O c v O H a ~ W E . m > U c r c S w ° 4 w n F X F` O ~ z m Z a ^> > W V Q 6 d r WX N r1 2.Hi W O ~ U ° a ., , ti x V ~,. Z W U Q Q ~ a ~ z - X ~ ~ H y W A O ~ .. ~ tno • ..1 ~+ w W 4 e e l LL. ~ c U Q D w ~ LL= z x v Q ~~ (n o 0 o O ~ ~ H .h ac> ~ ~ ~ ~' ~ r u ~ v ~ ~ v ~ 00 U U v F Z a a Q a ~ C J .3y] Y { a . X r ~ W o F > ( j V QU G • N. N a m F Y ~ z u • o a = 5 U ti 6 F W a U 6 ~ W f i 4l .V4 W O w W W N > V U O _ ~ N ~ H ~ ~ z F > x F c H w w d Z N V N '] 7 N z O Z 0. F F OI 7 ; ~ N H ~ ~" W < a N w V I y~ p H C C O j ~ U M O 2. Q O ~ C ~ F C' W I ~ ~j~j ~ U Y ~ Z N W f. z r m ¢ a s z ~ ~ w ~ WWz c .i o N U x ~ F ~f -rr Z W 2 Y /~ F C = r W O O ~ u i ~ N N ~ ~ W W .o F L' LI ' ~ W = O K O r 4 1 ~ (.7 W H W C C.l µ~ m S N V W H a' ' L m O C LL yLj yl O V' R m Z j 1-• H N t..• W • G• ( q F ~ H .] G < n 4, N C K W J W O W O ? D ~ p m 4 i F O Q Z .Fi m .l W W F p ~ [WW~ pW ZtZq 41 y4• O U JaN ~ m OP ¢ [• a p S ~ 2 Q LL O ~ m F 2 W U S 0 The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part, with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the c_:~:i~ted vendor list following a conviction for a public entity crime cay not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for [he construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY Two for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2)(a), FLORIDA STATUTES.) Joan LaVake Purchasing Agent CITY OF r~ltlartlc ~eae! - ~loatda. August 8, 1997 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9697-29 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5445 TF.LEP}{ONE 19041 2475800 FAX ~m•. ~.^ _,.__ NOTICE is hereby given that the City of Atlan[i< ~ ~ receive sealed bids, in TRIPLICATE, in [he Offic Agent, 1200 Sandpiper Lane, Atlantic Beach, Flor ~ /%7 2:30 PM, Wednesday, September 10, 1997, for POIN DISTRIBUTION 6 SANITARY AND STORM SEWER COLLECTI CONTRACT. Thereafter, at 3:00 PM, the bids will ____.. ~„ use City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9697-29 - POINT REPAIRS FOR WATER DISTRIBUTION 6 SANITARY AND STORM SEWER COLLECTION SYSTEMS-ANNUAL CONTRACT, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 10, 1997." A pre-bid conference will be held a[ 2:00 PM, Thursday, August 28, 1997, at the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. All point repair contractors interested in submitting a bid are encouraged to attend. Bid Forms, specifications of [he project, and information regarding the bid, may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and Facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals for whom [he bidder has completed work during [he pas[ 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 3. Proof of Occupational Licenses (copies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. Sid prices shall remain valid for sixty (60) days after the public opening of [he bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida. AGENDA ITEM NO: ~E COMMISSION MEETING DATE: `]-/~- ~I8 AGENDA ITEM: SUBMTI"I'ED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Point Repairs Annual Contract Robert S. Kosoy/Director of Public Works ~~'~ September 1, 1998 On 9.x/0'97, bids were opened for the City contract for POINT' REPAIRS for water and wastewater operating divisions. The sole bidder was Gnihn-May, Inc. (Gruhn-May). They successfully met all bid requirements. Gruhn-May has performed all of the City's point repairs since 1997. This work requires specialized skill, experience and equipment. Gruhn-May's personnel have the required background and equipment for this work. The fees charged by Gruhn-May for labor and material have been very reasonable and competitive. City staff has spoken to Gruhn-May regarding an extension of their current contract for one year at the current rates and they have agreed. As per Bid No. 9697-29: "The City reserves the right to renew the contract for two additional one-year periods pending a mutual agreement between the City and the vendor, and a review of the contract performance by vendor for the previous y~ „ RECOMMENDATION: Extend the POINT REPAIRS ANNUAL CONTRACT for one additional year to Gnilm-May, Inc. ATTACHMENTS: REVIEWED BY CITY Invitation To Bid No. 9697-29 with a bid date of 9/10/97 and a o ,n a~ ~ F C C g.01i Y N n c +~ O o ~ > E w e o = {~] o 4 Q ,Ty U O 0 Z 9 O ti V W L~ F d U .4 W r-1 ~] ti W .`~ C N O M W w Y w V < n s -, N 1' O F 0 -~~ U V O H'" J U .+ LL °i ~ .] C W O O V ~ u }'Q w ~ Um ~ U F°, 1- °s Q U W z . J Q y' .~, ~w W > e z o O N N Y pa u m x ti U 2 H ~ C 4. W W Z N U .H-' 'L' r1 W > C 2 O O N H Y N ~ O q S 7 o. H .. 'J N W N M W U N b ~ H U S O M a J U (G _ Z ~ N Z T K U N{-~ 6 0. < S tr F W L j N Z '~ H C ?. Y L < Z G W U p C O U N r N F O W~ y 0.' Z ~ ~ t t yy Y ZZ W UU PyZ F 5 ^ O ..1 ^ p N y L ' w ` ~ > W ~ O ml-~ < = P IL W W V M h < 33 yj [~ OG y~ U LL y P M y ' M O N f vY „ OL Q Z ~U < m U ~ r V 2 H p < ~y 1 y1 ~ v ~r 2Z ~ F Q Z W ~ fUe, .i ~ fo0 41 n ~] O . 3 O Z ~` O j t m .al x L ~ Z N y,~ p ~j JJ W = w b > U I 6 K x O t~ K O m w = O 0. q < O 1 -~ d ¢ D ~ ~ W m F ' 2 W O U n p W N V 7 Q N 6 O~ ° a d 0. ti Y c ~" n O c N > U E ~.. c ~ q F m n ~ 10 d ~ 0 ~-1 V ~ ~ Z O W w V cQ3 n pJ W d l r F ti W 4 > U O C 2 U O n 0 F Y f 6 a = W '] ~ W o U x Q N~ n ~ z _ ~ F ~ W x m U H J rl ~ -' IL U > N C >~ N n OV ~ ~ F- Q .a n ~ F 1 N U > W U . N U _ F- z a ¢a "L M W Q w - ~ J W d Y~ ~ ~ti .~ Q b .~ > W & C U 'j o Q N as n V F i"1 W ~ U a ~4'' r W y W O d y U . '~ W .y "~ V C n N . u ~ 6 2 N h ~ F F a N W N H W v i b W V S a T H ~ O {f ~ K !! 2 K N ~< L W o ~ O ~ V W z Z f ~ ~ < N i O W V O d ~ W O W V x '+ 6 0 V ~ N p H F y ~ w' a eW GO ~ y W N y ^ N o 20 6 ~ d 4y 1' y] ` 'y { y ' m 0~ b W [-i N N . O N < Oy V Z H 0. U y2 ~ Zj P Q M 6' Z M iK G O N ` ~ ~ 4 O u< m ~ W Z W ~ Z !C fN5 O .~ J QW M1 ~ w > K 99 C { } ~ Y Z 10 O G10 < O H O. Q Fl a ~ m W f Z W f U S m C n c O u E `o r 4 4 0 y O p WI I I I I• Q 0 0 J LL IL = OV Yw ~- m U U F- Z Q J Q S 4 ZO Nz ON 0p LLy O~ 2~ Op, HU J~ 7 m H W U Q a W U Q a n ~ X ~ W ti W w W b C U O Q c: N p { 3 V f' o n Z u1 , a h ~ F W ~ H w H f w p U F ~ ~-I U W U to tl ~ ~ L Z z ~ w w V p ~ K K Z `~ ~ I ~ 0 p. ~ Ir I H ~ W U y H W • s"rj ~ C ~ ^ U y ~ K Z ~ W Y ~ U ~ F i c s ~ a ~ ~ y zS < ° ~ ~y~j d u O 'y Z K 4 j W I m ¢ N C N hl I~ ~i p r r ~ m U H U S J w p W ~ ~ O N l'I Z . I ..l < s ~ ~ W 4 ~ ~ F S N p. ~ O oe O ~ 4 ~ Z < O ~ O p f m ~ U Vy7 U K .i OI ~"' ~ F 0. C U W d Y W W ~-1 1 .~ .y O 4 W N .~ E azC <F' c Y Y ~d IK O d ii Q Q <<N pp, U W 6 ^'! 6 O U u d M .y N '1 Y ~ U > d e ~+ O W N Y F u M F ~ 7 Q ~ 0 V W N Q p.' O F d U H J W '" LL. w > ~y, = oG o w N ~U au > W w ti !- m U U_ ~ F• 3 Q U M J H v F U N a W .i a ,. w > c z o yw N K Y U 'J 9 F ^~ N W 0 F .] ~ W U t M V w q F d V [O W .l u W TI Vl C 7 as L T. a O 7 Np~ DO mp LLZ O~ Z~ O~, U Q ~ J ~W O 0] W U D r- z W U Q D a~ N N M W a h .Y. Z V W W U y H U .i N W Z .Z N F (W ~ WO fL U W O ~ w {N~ `-' O H i "~$~. 0. z W U Y O O i ~ The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part, with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for [he construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2)(a), FLORIDA STATUTES.) Joan LaVake Purchasing Agent ****************k**********************************!*****************~* CITY OF rQtlactlc beaels - ~louda 800 SEMINOLE ROAD -- ATLANTIC BEACH, FLORH)A 32233-5446 TELEPHONE (904) 241-5800 \ FAX (904) 241-5805 .~PM.~ SUNCOM 852-5800 August 8, 1997 CITY OF ATLANTIC BEACH INVITATION TO BID SID N0. 9697-17-RE-BID NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted in TRIPLICATE, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, September 10, 1997, for ELECTRICAL MOTOR AND PUMP REPAIR-ANNUAL CONTRACT-RE-BID. Thereafter, a[ 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9697-17-RE-BID. ELECTRICAL MOTOR AND PUMP REPAIR--ANNUAL CONTRACT, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 10, 1997." A pre-bid conference will be held at 3:00 PM, Thursday, August 28, 1997, at the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. All electrical motor and pump repair contractors interested in submitting a bid are encouraged to attend. Bid Forms, specifications of the project, and information regarding the bid, may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 3. Proof of Occupational Licenses (copies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. Bid prices shall remain valid for sixty (60) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida. AGENDA ITEM NO: COMMISSION MEETING DATE: - /~ - 9~ AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Electrical Pump and Motor Repairs Robert S. Kosoy/Director of Public Works' August 27, 1998 On 9 10'97, bids were opened for the City contract for ELECTRICAL PUMP AND MOTOR REPAIRS for water and wastewater operating divisions. The sole bidder was Atlas Electric Motors, Inc. (Atlas). They successfully met all bid requirements. Atlas has performed all of the City's electrical pump and motor repairs since 1987. This work requires specialized skill, experience and equipment. Atlas' personnel have the required background and their facility is properly equipped. The fees charged by Atlas for labor and material have been very reasonable and competitive. City staff has spoken to Atlas regarding an extension of their current contract for one year at the current rates and they have agreed. As per Bid No. 9697-17: "The City reserves the right to renew the contract for two additional one-yeaz periods pending a mutual agreement between the City and the vendor, and a review of the contract performance by vendor for the previous year." RECOMMENDATION: Extend the ELECTRICAL PUMP AND MOTOR REPAIItS CONTRACT for one additional yeaz to Atlas Electric Motors, Inc. ATTACHMENTS: Invitation To Bid No. 9697-17 with a bid date of 9/10/97 and Summary Tabulation Sheet REVIEWED BY CITY MANAGER: ~--~~ i i I B a g z 8 0 `o 0 D a 0 0 LL LL = OV >Q ~- m U U H 2 Q J Q 0 i i r -~ v ode O M 22 V1 O W yV G~ S mK Z LL~ j OV 1 2.~. .6. Oo t Qj W j C' m O ~~ ~• W. ~~ z > ~ o ~y o i y~ V_ G ^I 3 4 W .] Y O 4 S > C K O u 6 A L •~ E a 0 WC ~: sa m > s `o o s `d ~ $ -', i .°. 4'' V V ~. c 0 m Y a u s ~°, d 0 z~ s . u •. ~~ W c - o r G Y J "] 0 I b m 7 2 O m W 0 U W d M1 l Y 3 ei ~ gig ~ o$ E a . ' z i W u u t o c o ¢ n n ~s Y 0 o s : z r ~. ~ W U 6 s i ~` f '~ W x i c ' '~ o r S > ~. ~ w u Q s V Q O ~ r .~ W ~ IL ~ U lL O a y U a H } W ~ ~. H m U U u H i = 4' f J i a ~~ ~ V t~ w o LL .l .~ Y D -~i 2 W V O J 6 H L H s W U S c U a.: ° y o ~ g ~° `- • e r '~ ~ i ` z ~`. u 2 ° ~ nl u C ~-. S~ ~ K ~ ~ g U ~' ~ u V ~ ~ U N 6 6 I V ~ ~ 6 6 6 . i m°: LL a W ~ ~ 3 3 ~ ~ ,~ ~ ~ OU~ v~ m Y '2 C 7 V V ~ ] 7 ~ /~ L O y 2 2 ~~d 6 0 ~ . O Y ^ O N S yS W L a ~' a ~ z I u >~ A .a ea m _ O O ~ Y O 6 ~ ~ O '~ m f B d{ d i i The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part, with or vi.thout cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a convtction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133 (2)(a), FLORIDA STATUTES). Joan LaVake Purchasing Agent ****a******************,t******~****t****r*********~*a************~***** CITY OF 1~tlactlc b"eaels - ~lczida ~~~~~~ C/ AT y/~~ August 11, 1997 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9697-28 . NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted in TRIPLICATE, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, September 10, 1997, for WELDING TROUBLESHOOTING AND REPAIR-ANNUAL CONTRACT. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall b.x enclosed in an envelope endorsed "BID N0. 9697-28 - WELDING TROUBLESHOOTING AND REPAIR-ANNUAL CONTRACT, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 10, 1997." A pre-bid conference will be held at 1:00 PM, Thursday, August 28, 1997, at the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. All welding contractors interested in submitting a bid are encouraged to attend. Sid Forms, specifications of the project, and information regarding the bid, may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: L. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals for whom the bidder has performed work during the past 12 months, of a comparable size and nature as this project. It is, however, UNACCEPTABLE to name the City of Atlantic Beach as a reference on past projects. 3. Proof of Occupational Licenses (copies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. Bid prices shall remain valid for sixty (60) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida. ¢4{ I AGENDA ITEM NO: ~C COMMISSION MEETING DATE: 9 - /~ - 9 S AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Metal Fabrication Annual Contract Robert S. Kosoy/Director of Public Works August 27, 1998 On 9i/0.97, bids were opened for the City contract for METAL FABRICATION for water and wastewater operating divisions. The sole bidder was Viaplex Metal Fabrication Company, Inc. (Viaplex). They successfully met all bid requirements. Viaplex has performed all of the City's metal fabrication since 1993. This work requires specialized skill, experience and equipment. Viaplex' personnel have the required background and their facility is properly equipped. The fees charged by Viaplex for labor and material h.:•:~ been very reasonable and competitive. City staff has spoken to Viaplex regarding an extension of their current contract for one year at the current rates and they have agreed. As per Bid No. 9697-28: "The City reserves the right to renew the contract for two additional one-year periods pending a mutual agreement between the City and the vendor, and a review of the contract performance by vendor for the previous yeaz." RECOMMENDATION: Extend the METAL FABRICATION CONTRACT for one additional year to Viaplex Metal Fabrication Company, Inc. ATTACHMENTS: Invitation To Bid No. 9697-28 with a bid date of 9/10/97 and Summary Tabulation Sheet REVIEWED BY CITY MANAGER: ~B 9-1~-98 CITY OF ~tlaatle ~eaelc - ~lezida. 1241 SA.hVPIPER LANE __ _.. _. _ _ _... __ _ _.~.__. ATLMTIC BEACN, FLORIDA 32233-1;81 TELEPHONE (9001 247-5831 /~\ FAX 1900) 247-5813 MEMORANDUM September 4, 1998 TO: J[M JARBOE, CITY MANAGER CLAUDE MAYO, FIRE CHEF IIIJJJ FROM: BOB KOSOY, PUBLIC WORKS DIRECTOR ''~' RE: HYDRANT REPORT UPDATE Attached is the most recent report on action taken to correct problems with fire hydrants. If you have any questions, please contact me at any time. ~fA 9-l~ -98 CITY OF o~uaKt~e ~eaelc - ~louda 8110 SEMINOLE aOAD ATLANTIC BEACH, FI.ORn1~3221}5645 TELEPHOh~ (906) 7A7-5800 FAX (90q 207-5805 ~T V - September 8, 1998 To: Jim Jarboe, City Manager ~ From : Timmy Johnson, Recreation Director Re: Usage Report, Community Center, September, `98 Jim, here is a recap of activity at the Adele Grage Community Center for the month of September, 1998. Group/Event # Mtgs/Events # People %Total Use THEATER (Room A) ABET Set Bldg./Performances Rehearsals and Workshops 26 380 Narcotics Meeting 4 100 Receptions 3 105 Beaches Co-op 1 30 TOTALS 615 MEETING ROOM (Room B) AA Meeting Board Meetings/Art Classe CribbagelScrabble Sea Turtle Patrol Community Dev. Bd. Travel Group TOTALS 7 70 3 27 4 26 1 16 1 10 1 24 s 173 Total Number of people using the Theater 615 Total Number of people using the Meeting Room---- 173 Total Number of people using the ,4dele Grage Community Center - 788 62 16 17 5 100% 40 16 15 9 6 14 100°/a 78% 22°/a 1007° Atlantic Beach Fire Department T Y P E O F S I T U A T I O N S TAT I S T I C S 08/01/98 thru 08/31/98 This Last This Mo This Yr Last Yr Yearly -_ Month _-- ___ -- MOnth__ --- Last Yr to Date to Date $Change Fires 2 1-5$ 3 2-4$ _-3_- -2.4$ 25 -=-2=6$ 21- --2-5$ ---19 1 False Alarm 0 0.0$ 2 1.6$ 4 3.3$ 16 1.7$ 9 1.1$ . 77 8 7isasters 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ . 0 0 Veh Fires 3 2.2$ 0 0.0$ 1 0.8$ 8 0.8$ 10 1.2$ . -25 0 Haz. Cond. 0 0.0$ 0 0.0$ 0 0.0$ 1 0.1$ 2 0.2$ . -100 0 3rush/Trash 0 0.0$ 3 2.4$ 2 1.6$ 15 1.6$ 11 1.3$ . 36 4 Misc. 23 17.0$ 18 14.2$ 12 9.8$ 118 12.2$ 100 11.9$ . 18 0 Mutual Aid 17 12.6$ 16 12.6$ 16 13.0$ 112 11.6$ 88 10.4$ . 27 3 Medical 83 61.5$ 79 62.2$ 75 61.0$ 630 65.4$ 563 66.8$ . 11 9 illegal Burn 0 0.0$ 0 0.0$ 1 0.8$ 5 0.5$ 6 0.7$ . -20 0 3pi11/Leaks 0 0.0$ 0 0.0$ 2 1.6$ 11 1.1$ 8 1.0$ . 37 5 Power Lines 7 5.2$ 6 4.7$ 7 5.7$ 23 2.4$ 25 3.Q$ . -8.7 Totals 135 127 123 964 843 X111 - September 1, 1998 TO: Jim Jarboe, City Manager THROUGH: David Thompson, Public Safety Director FROM: Claude Mayo, Acting Fire Chief ~^ REF: Monthly Report for August, 1998 Attached is a copy of the data from the run reports for the month of August 1998, and a comparison of runs for August 1997. As indicated for the month of August 1998, the Fire Rescue Department responded to 135 calls for service. During the same time last year (August 1997), the Fire Rescue Department responded to 123 calls for service. The average response time for the month is about three minutes and is well within the normal response time to calls within the city. This month our calls for medical related service are about 61.5% of our total call volume, or 83 calls. This figure is .5% higher than last year same month. The fire related call percentage for this month is about 1.5% of our total call volume, or two calls. This figure is .9% lower than the same month last year. There were two (2) structure fires that caused approximately $5,100 in estimated property loss. The value of the property involved in fire was about $180,000. The estimate net property saved was $174,900. There were 25 inspections conducted during July, three (3) new occupational license and twenty- two (22) annual fire safety inspections. ::~ v ~A 9-1~-98 City of Atlantic Beach City Commission Meeting StaffReport AGENDA ITEM: FIItE DEPARTMENT MONTHLY REPORT FOR August 1998 SUBMITTED BY: Claude Mayo, Acting Fire Chief DATE: September 1, 1998 BACKGROUND Attached is a copy of the monthly report and Sre report data. RECOMMENDATIONS: To have this report part of the consent agenda for the September 14, 1998 commission meeting. ATTACHMENTS: Copy of the Fire Departmem momhly report and Sre report data. RECEIVED BY CITY MANAGER: AGENDA ITEM NO. __ ' , City of Atlantic Beach Code Enforcement Activity Report October 1, 1997 -August 31, 1998 CODE VIOLATIONS PREVIOUS PRESENT YEAR TO MONTH MONTH DATE Abandoned Vehicles CAR 2 e is es mpoun e at/Trailer ousing a to a ons azar ous on l ons nperml ons ruc Ion on ng to a Ions n Icens uslness lgn to a on ergrown ege Ion ras omp am olse omp aln ulsance omp aln ea a aza ima omp am a er wer I omp aln ewer ys em omp am a age orrn er ralnage er TOTALS Complaints in Compliance 95 31 Number of Complaints Outstanding ~ ~ Proactive Complaints 21 25 317 Reactive Complaints 30 16 297 07HER ACTM7IES: Next Code Enforcement Boa-d Meetln# September 8, 1998 CASE # 7:30 pm CommlasJon Chambers `, ~, ~- City of Atlantic Beach Crty Commission Heeling Staff Report Agenda Item :August 1998, Code Enforcement Report Submitted By : Kazl W. Grunewald, Code Enforcement Officer "/.~. Date Submitted: September 2, 1998 Recommendation Attachments :Monthly Report Agenda Item No. -J A Date: September 1 A, 1998 Reviewed By City Manager CITY OF 1~tla~ctle S'eaelc - ~Coaula _ __'_~~~.v. MEMORANDUM September 1, 1998 eoo sewsoLe ROAD ATLA\TIC BEACH. FLORIDA 3????-$11$ TELEPHONE 1901) ?37-5800 FAX 19011 ?17-5805 SCSCO~f 85?-5800 TO: Jim Jarboe, City Manager FROM: Don C. Ford, Building Official ~`~' RE: Building Permits Report Please be advised that the following permits were issued in the month of August, 1998. TYPE PERMIT NO. PERMITS PERMIT COST VALUATION Single Family 3 4,689 226,506 Duplex Units 4 11,176 367,050 Townh:,use Units 4 1,165 240,000 Garage/Carport 2 150 15,280 Additions/Remodels 22 4,318 568,447 Swimming Pools 1 30 35,000 Commercial 1 915 150,000 Fences 3 30 4,250 Utilities 7 3,591 Reroof 5 -492 108,392 Siding 1 38 2,315 Signs 6 240 Sheds 2 70 4,500 Deck 1 45 3,402 Driveway 2 25 TOTALS 64 35,999 1,725,142 Miscellaneous permits issued in connection with new construction, additions, remodeling, etc: Electrical 26 854 Plumbing 35 1,337 Mechanical 21 gp5 Inspections performed: Building Concrete Electrical Plumbing Mechanical Misc. Off. Lic. 49 21 26 19 20 3 3 AVFOIMM rIONCOMPr Fn BYPAT FdRRR4- BLM.DM/O DEPARTMEIVr Agenda kem No. '~' A Date: q- / µ - 9 $ CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT STAFF REPORT AGENDA ITEM: Building Permits Report August 1998 SUBMITTED BY: Don C. Ford, Building Official DATE: September 2, 1998 ~~ The following is a comparison report of Building Permits for New Single Family, Duplexes, Townhomes, Remodeling/Additions and New Commercial for years to date for August 1997 and August 1998: Year to Date August 1997 TYPE PERMIT NO. PERMITS CONSTRUCTION VALUATION Single Family Duplex Residences Townhomes Remodeling/Additions Commercial Total Inspections: Total 1678 59 S 5,167,731 12 682,812 5 362,835 128 1,408,824 6 432,001 210 S 8,054,203 Year to Date August 1998 New Single Famiiy Duplex Residences Townhomes Garage Apartment RemodelinglAdditions New Commercial Total Inspections: Total 1295 RECOMMENDATION: ATTACHMENTS: Building Permit REVIEWED BY CITY ~ S 2,462,173 8 785,852 6 547,130 1 64,000 148 3,885,430 11 1,064,490 196 f 8,619,075 for August 1998 r 1 I 4 y 4 fy 1 N I 1 N 1 1 S n I I < J I < 1 1 m m w d I 1 6 1 1 F ~ J 1 1 Z ) 2 J 1 I { ` < ] I 1 F W J W Z I { f < I I J N ~ N N 1 < Y I • J • J 1 1 < < 1 I O f ) ~ 1 1 0 0 u ¢ •r 2 ¢ N 1 1 E N O N¢ O O ~ a P w P N N< 1 1 u J ' O .J J N A n n n a 0 r 1 wnW J N yr Wa a a 1 1 Nm aw rnW ra Nrvn o ~' uz 1 I 1. r Z I . z I 1 n 1 a 10 a u 1 r 1 w 1 onx Na. wDZ waa D.-N Pa oa ra n~ I 2 1 J J 2 T. 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P04 SEP 09.99 15:57 ALAN JENSEN ATTY 537 P03 SEP 09.98 15:56 4. Tlris lease is made and entered into upon the following expressed coveaanu and conditions, all and every one of which 1tEATTER hereby covenants and agrees, with CITY, to 3aeep and perform: (a) RENTER shall insure compliance with all city, state and federal laws, u well u any rules and regulations of CITY for the government and management of the public right of way upon which said parking sprice is located, together with all rules and requirements of the police and fire departments of CITY. (b) RENTER shall maloe no alterations of any nature to the puking space nor erect any signs of any kind without the ea~nessed written consent of the City Manager. (c) 1tEN'TER's use of the parking space is not exclusive outside of the dates and times set forth herein. 5. This lease sets forth the tntire agreement between the parties and there are no other promises, agreements, conditions or understandings, either oral or written, between the parties. No subsequent alteration, amendment, change or addition to this lease shall be binding on either party unless in writing and signed by both parties, and by direct reference made a part of this lease. 6. This lease shall be governed by the Iaws of the State of Florida, both as to interpretations and performance. 7. R1~]'TER shall not usign this lease nor suffer any use of the parking space other than for puking purposes, nor sublet the parking space or any part thereof, without the written consent of CTTX. IN RRTNFSS WHEREOF, CITY and RENTER have duly ezacuted this Lease Agrcemeat on , 1998. Signed, sealed and delivered in our presence a9 witnesses: CTI'Y OF ATLANTIC BEACH witneu print name: Witaea print name: Wimea print tee: By Its 'CITY" Y~7:'A~•/1n p wlmeM print .~ RLRN JENSEN ATTY 53 : ~ /~ 15: 56 9-141'-98 PARKIlVG SPACE LEASE THIS LEASE is made and entered into this day of , 1998, at Atlantic Beach, Duval County, Florida, by and between RENTER OF ATLANTIC BEACH, a Florida municipal corporation, 800 Seminole Road, Atlantic Beach, Florida 32233 (hereafter ~~ •~"). and , of 10 Tenth Street, Unit No. Atlantic Beach, Florida 32233, (904) (hereafter called 'RBNIER'). WHEREAS, CITY is the owner of that Detrain public right of way commonly (mown as Tenth Street in Atlantic Beach, Florida, a portion of which extends east of Beach Avenue on the south side of the Island Club Townhouses, and WHEREAS, RENTER is the owner of Unit No. at Island Club Townhouses where the parking in front of said townhouses is public pazling, and WHEREAS, there currently exists twenty-three (23) public parking spaas in front of the Island Club Townhouses, as shown on the attached diagram which is Exhibit 'A" to this lease, and CITY has determined that it is in the best interests of the public health, safety and welfare thaz the owner or owners of each of the ten (10) townhouses located at Island Club Townhouses shall be entitled to lease one (1) pazking space per unit on an annual basis under the terms set forth below, and WHEREAS, the parties are in complete agreement regazding the terms set forth herein. NOW THERII~'ORE, in consideration of the covenants and promises as set forth herein, and the rental payment made hereunder, and other valuable Consideration, the receipt and sufficiency of which is hereby aclmowledged by both parties, it is AGREID as follows: 1. CITY leases to RENTER, and RENTER rents from CITY, pazkiag space number _ as shown on Farhibit 'A' attached hereto. 2. The term of this lease shall be a period of one (I) yeaz commencing 1998, and ending at 12:00 midnight on 1999_ Rp,N1Eg shall have the right to renew this lease for an additional term of one (1) yeaz on like terms and conditions by delivering payment in full of the annual rental amount for the renewal term no later than thirty (30) days prior to the end of the term as set forth herein. Nothing Contained herein, however, shall require CITY to extend this lease btyond the original one (1) year tem. 3. RENTER shall pay to CITY as rental, at the address set forth above or at any other address that CTI'Y may designate, the annual rent of 5500.00 in lawful money of the United States of America. The annual rental shall be payable on October 1 of each calendar yen doting the term of this lease and any renewal of it. In the event of an increase in the amount of annual rental for any renewal term hereunder, CITY shall notify RENTER in writing of said increase no later than sixty (60) days before the end of any term hereunder. TO: Suggestion LD. Nr Retum by: Should this suggestion be adopted: / /Yes / /Yes, in part / / No / /Already implemented bvaluation of Suggestion (For inclusion ta letter to suggestor) If you have recommended that this suggestion be adopted or has merit, please complete this section. A. What is required for implementation of this suggestion? B. Who is responsible for initiating this action? C. If you are responsible for all or part of the implementation of this suggestion, please provide a target date for implementaticn. Additional comments, if any, for management processing of suggestion. ~ Signature of Evaluator Date Signature of Department Head Date Work Phone Nr Work Phone Nr SUGGESTION FORM TO: Human Resources WHAT My suggestion relates to: (Specifi material, condition, equipment, etc.) HOW It can be improved by: (explain how and achy) WHO This suggestion dill benefit: (indicate Department, Division, Office, and approximate amount of savings or benefits) 1 understand that m} suggestion becomes the property of the Cit}' of Atlantic Beach and that the City of Atlantic Beach is hereby granted full rights to put this suggestion into effect. Suggestors Name (Print) Department Work Phone Date SUGGESTION FORM INSTRUCTIONS HOW TO PRESENT YOUR SUGGESTION 1. Type or print only-one suggestion on each Suggestion Form. State your idea fully, clearly, and concisely. Think your suggestion through and be specific. 2. Use a sketch or drawing to illustrate if it will result in better understanding. 3. Explain why you believe your suggestion is better than the present method, procedure or policy. Clearly indicate the type and amount of benefits or savings the City will receive from the adoption of you idea. 4. Sign the Suggestion Form and forward to Human Resources. HOW YOUR SUGGESTION WILL BE PROCESSED Human Resources will acknowledge receipt of your suggestion and forward it Yo the appropriate Department for initial investigation and evaluation. During the initial evaluation, the name of the employee will not be known. Upon receipt of the final evaluation from the Department, the Suggestion will be adopted, adopted with modification, or rejected. NOTE You may submit as many suggestions as you wish, but only one on each Suggestion Form. Upon completion, forward to Human Resources. (2) Procedures. (a) Recommendations for awards for special acts or services must be fully documented and submitted in writing through the department head to Human Resources within 30 days of the act or circumstances. (b) Human Resources shall forward the Special Act or Services Award request to the City Manager for final approval or disapproval. (c) The award for tangible, or intangible, benefits resulting from a special act or service shall be determined by the City Manager or City Commissioners. (d) Employees approved for a Superior Achievement award will be recognized by the City Commissioners. SUPERIOR ACHIEVEMENT (1) General. A superior achievement is an accomplishment that has resulted in dollar economy to the City. Examples of superior achievements for which employees (singly, or in groups) may receive award consideration are: - Having devised new and improved work methods and procedures that saved manpower, time, space, or material, or other items of expense; or -Having accomplished assigned tasks in a matter that achieved previously unobtainable records of production and to which a specific dollar value may be attached. (2) Procedures. (a) Recommendations for awards for Superior Achievement must be fully documented and submitted in writing through their supervisory chain and their department head to Human Resources. (b) When a supervisor observes that the performance of one, or a group of employees, has been so superior that significant dollar savings to the City have resulted, they must fully document such performance and submit, in writing, full documentation including the amount, and how the savings resulted, in a recommendation through their department head to the Human Resource office. (c) Human Resources shall forward the Superior Achievement Award request to the City Manager for final approval or disapproval. (d) Superior Achievement Awards are based on the estimate of the first year's savings that will be realized as the result of adoption of the suggestion. The award shall be ten percent (10%) of the savings with the maximum award of $4,000. The employee that submitted the suggestion shall receive fifty percent (50%) of the award with fifty percent (50%) credited to a benefit awards fund to be divided among all City employees on the first pay day in December of each year provided that there are at least sufficient funds to provide each City employee with a minimum of five dollars ($5.00). (e) Employees approved for a Superior achievement award will be recognized by the City Commissioners. SPECIAL ACT OR SERVICE. (I) General. A special act or service is one that is related to or associated with official employment contributing to the efficiency, economy, or other improvement in the operations of the City Government, or which is otherwise in the public interest. Examples of special acts or services for which employees may receive award vonsideration are: demonstrating unusual courage or competence in an emergency, saving the life of a fellow workers or citizen, saving City property; or improving public relations by volunteer service. .. . - Save Manpower, material, time and space; or - Reduce costs of material and services. (b) Suggestions must present a specific area of improvement, a workable solution, and must be fully documented. (c) Suggestions within the suggester'sjob responsibilities should normally be outside of the employee's "normal" expected accomplishments so that they warrant special recognition, have City wide application, or result in significant savings. (2) Procedures. (a) Suggestions must be made in writing and submitted directly to Human Resources on the Suggestion Form. (b) Human Resources, after recording receipt of the suggestion, will forward it to the appropriate department head by use of the Suggestion Evaluation Form so they may evaluate the merits of the suggestion and recommend its adoption or nonadoption. A recommendation for adoption must be supported by a statement as to how, when and by whom implementation will be effected and an estimate of benefits. A recommendation for nonadoption must include detailed reasons therefore. Since comments are used by Human Resources in replying to suggestions, it is necessary that a reasonable explanation be offered that will encourage, rather than discourage, future participation. (c) Human Resources will forward suggestions to the City Manager for final approval or disapproval. (d) If approved by the City Manager, the suggestion shall be returned to the appropriate department head who will then implement the suggestion on a trial basis. After a trial period of ninety (90) days, the department head will report to Human Resources the results of the trial, including the efficiency of the suggestion, the amounts saved to that point, the savings projected through the next nine months and a recommendation for adoption or nonadoption. (e) Based upon the information provided by the department head, Human Resources shall calculate the award and forward it, together with the responsible department head's report to the City Manager who may adopt, reject, or extend the trial period. (f) Suggestion awards are based on the estimate of the first year's savings that will be realized as the result of adoption of the suggestion. The award shall be ten percent (10%) of the savings with the maximum award of $4,000. The employee that submitted the suggestion shall receive fifty percent (50%) of the award with fifty percent (50%) credited to a benefit awards fund to be divided among all City employees on the first pay day in December of each year provided that there are at least sufficient funds to provide each City employee with a minimum of five dollars ($5.00). (g) Employees with approved Suggestions will be recognized by the City Commissioners ~_ .~ 8 q-1~-98 EMPLOYEE BONUS PROGRAM PURPOSE. The Employee Bonus Program is established for the purpose of improving City operations and to provide recognition through bonus awards for employee contributions through effective and beneficial suggestions or through achievements and performance. The program is based upon three premises: (1) The success of the City government depends upon the ability to create and maintain a team spirit among the staff. One of the best ways to motivate employees to become a strong and cooperative group is by recognizing and rewarding their achievements publicly and promptly. (2) Employees seek recognition and distinction regazdless of their grade or status. They need to feel that the work they are doing makes an important contribution to the City. Personal recognition and awards for suggestions and special work efforts help fill this need. (3) Effective use of bonus awards can result in increased productivity, better quality work, less waste, and more efficient operation of the City Government. SCOPE. All employees of the City of Atlantic Beach are eligible for awards under this program. TYPES OF AWARDS. A bonus award is a monetary award granted to individuals or groups in recognition of a contribution which results in tangible and definable benefits. The contribution may be for one of the following: (1) Suggestions. (2) Superior achievements. (3) Special acts or services. SUGGESTIONS. (1) General. (a) A suggestion is a constructive idea submitted by an employee or a group of employees that proposes a method of doing a job better, faster, or cheaper for the City Government. A suggestion may propose ways to improve significantly: - Services to the public, quality of products, procedures, tools, machines and equipment protection of property, safety; - Combine operations, materials, methods, records, reports, forms; - Eliminate unnecessary work, duplication, breakage, waste; - Devise new tools, equipment, machines, and new applications of old ideas; NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOOUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .... ir--~- ^i ~ i~ ^i ~~ i~ \L--J/ ~~/i •M niw~u~ron uq n,~Wnpws g` o g i 'i~o: I n~pd I ~ I I w, 2V amm'a aaa ~ ~ OI ~ I o • J W I ~ ;o I 1 ~ II I I I ~ o - yy u, < i z u ' ~ ~ ~ I I I I a a F.p1 i ~i OW IVi~ 'u JWUi ' ~~ F • •~ 700 2 O ~ : ~ Np u~YH Nab Ny f : O W1 ~ : ' • ~ [ < ~ 0 ~<:` i ~ u~`, u a i~so~ gnarl u: i i ~; ~ ~ u ~rl 9Jx xiif : e w~,'4 iwo_ o om. J . '-§ ~ ~ y < ~'i a~e~ ~ ~~:a ~ ot~sa. o0uu `i ~ ~ g6S #€ E 9 qFcq ~ -_- _..--~ ..__.__.._ _.__ -'-'. z o _ ... __ _ ..__ ~ ._,_ a l.: .S S ~ £ i ^ i i li~ ~ ; I I ~f ., ~~ ~I a ~ ~ ~J L_, a ~7~i :_ ~~ ~I ~~ -= __=~; :I I ~ /I J .l / / / / / / ,- r- // ///// //' //// / / / / ~~ / % //~~ I van -_--~ / l~J I ~p _-___ ~~ _.__ --~F.~ . ~/~ ~/~/~//u ____ WV 7 ) f. - iI ~ 20 ~ ~ ~ U N N I s~ N 6I CC W ~' _ Zii i•-"_ 0 O ~_\` O oa ~ M 6 I. ```^a~~ I r` ® 1 ~ ~ I' the 780th Field Artillery Battalion was being unloaded in the Philippines when the war ended. For the nostalgic minded veterans of the 53rd Coast Artillery Regiment, there is a reunion scheduled for October 12th-14th, 1995 at Independence, Ohio, a suburb of Cleveland. This should be a great opportunity for the men to meet those with whom they served at Atlantic Beach and elsewhere during the early days of "The Big One." ' Submitted by: Russell Pardee 1909 Seminole Rd. Atlantic Beach, F1 32233 September 29, 1995 - 12 - emplaced nearby the gun revetments during the war years, still could be found. Also, behind the dunes and on the lower level off the pathway from Seminole Road, the cement foundation for the latrine is still intact. As to the south base end stations, one of the four cement foundations for the tower has been found. It is located alongside the Oceanwalk wooden walkway to the beach and about one hundred feet in from Seminole Road. The 53rd Coast Artillery Regiment,, the primary unit at the Atlantic Beach camp, underwent a transformation after transfer to Camp Pendleton, Virginia in March, 1944. On June 14, 1944, the Hq. and Hq. Battery were redesignated as the 153rd Coast Artillery Group. The three battalions at the same time were redesignated as follows: 1st Battalion-including Batteries A and B became the 290th Coast Artillery Battalion; 2nd Battalion-including Batteries C and D became the 291st Coast Artillery Battalion; aid Battalion-including Batteries E and F became the 292nd Coast Artillery Battalion. On August 14, 1944, these redesignated units were transferred to Ft. Bragg, North Carolina and converted to Field Artillery as follows: *290th Coast Artillery Battalion became the 778th Field Artillery Battalion armed with 240mm howitzers; *291st Coast P.rtillery Battalion became the 779th Field Artillery Battalion armed with 240mm howitzers; *292nd Coast Artillery Battalion became the 780th Field Artillery Battalion armed with 8 inch guns; 153rd Coast Artillery Group became the 153rd Field Artillery Group. *Additional personnel were added to activate C Battery and Service Battery in order to bring each battalion up to full strength. After training at Ft. Bragg, the 153rd Field Artillery Group was shipped to Europe and saw limited action there before V.E. day. The 778th and 779th Field Artillery Battalions saw only limited action in the Philippines while _ ~~ _ SOME SERVICEMEN RECOLLECTIONS OF WORLD WAR II AT THE BEACHES Life for the servicemen at Combat Team Camp Atlantic Beach was certainly pleasant. The camp was located in a small, friendly town, was close to the beach and there was always transportation available to the USO and the amusement park at Jacksonville Beach. While on duty at the gun position, there was a lot of recreation time for water sports and touch football on the beach. All servicemen will certainly recall the off duty hours at the small beach bar on the south side of the Atlantic Blvd. ramp to the beach and at the Copper Kettle restaurant across the ramp. On trips to and from Jacksonville, the bus and taxi drivers were on the return trip asked to "let us off at the lighthouse." This lighthouse was located at Saltair Blvd. (later Seminole Road) and Atlantic Blvd and a•~s part of a gas station actually in the middle of the road junction. It was the one thing about the area that servicemen recall as it was so unusual. After the war ended, the buildings at the base camp were removed and in the 1950's, the camp area was converted to an airport and known as Bull Airport. The airport operated until the early 1960's when it was closed and became areal estate development, Selva Lakes. Also part of the camp area ended up as the Selva Marina Country Club golf course which was developed in the 1950's. As to the gun position off Seminole Road, it is now part of Area 7 of Hanna Park which is operated by the City of Jacksonville and is unspoiled. Even today, three of the four gun revetments can still be identified although overgrown with palmettos and underbrush. The view from the gun revetments eastward has changed as storms and hurricanes have moved the beach about forty-five yards to the east. As recently as 1989, remains of sandbags seen training on the beach. After this unit left in early June, 1944, the only unit at the camp was Battery A, 263rd Coast Artillery Regiment and its supporting medical detachment. There was a further reorganization of troops in the Southeastern Sector and on October 1, 1944 Battery A, 2b3rd Coast Artillery Regiment was redesignated as the 248th Coast Artillery Battery (Harbor Defense). Then on October 9, 1944, the Temporary Harbor Defense of Jacksonville was abandoned and the 248th Coast Artillery Battery was ordered to Ft. Bragg, North Carolina for assignment to Army Ground Forces. Before departing from its station at Atlantic Beach, the 248th Coast Artillery Battery was the recipient of high commendation, in the form of a Resolution of Appreciation and Commendation, from the public officials and citizens of the city of Jacksonville Beach, Florida, unanimously adopted by the City Council, as a tribute for the effective and valorous assistance rendered by this L'nit when that area was struck by a severe hurricane on 23 October 1944. The Resolution was forwarded in a letter from the City of Jacksonville Beach, signed by the City 6lanager, addressed to Idajor General D. S. Wilson, Commanding General, Southeastern Sector, Eastern Defense Command, dated 8 November 1944. It eulogized the splendid cooperation and effective assistance given by the 248th Coast Artillery Battery in this emergency, unmindful of personal dangers and the efforts involved, and expressed the sincere appreciation of the citizens and public officials of the City of Jacksonville Beach, Florida. From November 1944 until the end of the war, there is no record of any troops based at the Atlantic Beach camp or any use of the gun position. - 9 - Anti-Tank Company, Band and Medical Detachment); also by the 243rd Field Artillery Battalion (Hq., Hq. Battery and Service Battery) in April 1943-departed November, 1943. 2) Hq. and Hq. Company, 61st Engineer Battalion (Combat) arrived January 1943-departed September 1943. 3) 677th Medical Collection Company (less detachments) arrived March, 1943-departed March, 1944. In early 1944, the Eastern Defense Command a~as reorganized in order to reduce the number of troops in combat team camps on the coastal frontier. It was reasoned that only a limited defense should be maintained against possible, but improbable isolated raids by submarines, aircraft or surface vessels operating by stealth. As of March 1, 1944, the Southern Sector Hq. in Jacksonville under whose command Combat Team Camp Atlantic Eeach operated, was inactivated and its jurisdiction passed to Southeastern Sector Hq. in Raleigh, North Carolina. That headquarters then transferred out the last two major troop units at the camp. The 53rd Coast Artillery units on I4arch 15, 1944 were transferred back to Camp Pendleton, Virginia and the 144th Infantry Regiment was transferred to Camp Van Dorn, Mississippi for reassignment to the Army Ground Forces. Battery A, 53rd Coast Artillery Regiment vacated the gun position off Seminole Road upon transfer but the position was immediately occupied by its replacement, Battery A, 263rd Coast Artillery Regiment which was transferred to Atlantic Beach from Ft. Moultrie, South Carolina. Also in late March, 1944, the 36th Cavalry Reconnzissance Squadron (Mechanized), a unit of the 11th Cavalry Group arrived at Combat Team Camp Atlantic Beach for a short training period of about seventy days prior to an overseas assignment. During this period, the unit's 17 light tanks could be - B - _. „ ~at the base camp was still underway. There was no office for Col. Shepherd, the commanding officer. As a result, the regimental office had to be established in downtown Jacksonville in the Realty Building where space was taken. next to that of SoutheraSector Hq. of the Eastern Defense Command. It wasn't until mid-February 1943 that the 53rd Hq. was moved back to the Atlantic Beach camp. At the gun position, there were numerous gun section alerts and periodic search light drills using targets towed by the Navy. Also, there was a continuing improvement and sandbagging of the revetments along with construction and sandbagging of ammunition shelters. Typical of the training alerts conducted zt the Atlantic Beach camp and gun position was the following as reported by Souther Sector Hq.: "General alert and drill for Harbor Defenses held on 5 December 1542 at 0911. One round fired from alert gun 28 seconds later. The remaining three guns were ready to fire at 0926. First truck from Camp Atlantic Beach arrived at guns with personnel at 0920 and the last truck at 0922. Gas alarm was conducted during the alert and both beach defense plans were put into effect." In order t.o maintain a continuing alert status at the gun position, personnel were rotated on a four-day cycle; i.e. two days on duty at the gun position, 1 day leave, then 1 day duty at the base camp. There were training exercises involving road marches and overnight bivouacs at Ponte Vedra; also service practice with the four 155mm-guns was conducted periodically using targets towed by the Navy. 4lhile the 53rd Coast Artillery troops were the permanent or anchor units at the Atlantic Beach camp, there were a number of other units that rotated in and out. These are as follows: 1) In January 1943, the 26th Infantry Division units (104th Infantry Regiment and 102nd Field Artillery Battalion) were relieved by the 144th Infantry Regiment (including the Hq. and Hq Company, Service Company, - ~ - After a short organizational and training period at Camp Pendleton, the newly formed regiment was assigned to the Southern Sector of the Eastern Defense Command. The entire regiment then moved to six Temporary Harbor Defense sites as follows in October, 1942: Units Battery A, Hq Battery and G Battery (less detachments) Band Medical Detachment Battery B & Hq 1st Battalion Hq 2nd Battalion Battery C Battery D Battery E & Hq 3rd Battalion Battery F Location Atlantic Beach, Florida Atlantic Beach, Florida Atlantic Beach, Florida Pass-A-Grille (Tampa, Florida) Hollywood, Florida (later to Miami) Miami Beach, Florida Ft. Lauderdale, Florida Ft. Screven (Savannah, Georgia) Kure Beach, (k'ilmington) North Carolina On October 19, 1942, the main body of troops of Battery A, 53rd Coast Artillery Regiment, along with Regimental Hq, Hq Battery, G Battery (less detachments assigned to the other 5 firing batteries), Medical Detachment, and Band arrived a*_ *_he Atlantic Beach camp. The four tractor-drawn 155mm guns of Battery A were then emplaced in revetments on top of the open sand dunes at the newly established gun position off Seminole Road, about two miles north of the base camp. Palmetto logs were placed vertically in the revetments to keep sand from drifting into the guns and camouflage nets were placed over the guns. P.lso the north and south towers (base end stations} along with a similar tower at the gun position were activated and alert crews manned the guns, plotting room, and base end stations around the clock. Down back of the fifteen foot high sand dunes were four small buildings: an alert barracks, plotting room, gun mechanics room and a latrine. Also, there was a small guard shack for the duty sentry at the pathway entrance to the gun position off Seminole Road. Thus on October 24, 1942 at 6:00 p.m., Battery A opened the Temporary Harbor Defenses of Jacksonville at the gun position. P.s the newly arrived 53rd Coast Artillery troops found out, construction - 6 - consisted of the following: (a) Hq. fi Hq. Company, 104th Infantry Regiment (b) 104th Infantry Regimental Band (c) Hq. & Hq. Battery (less detachments), 102nd Field Artillery Battalion. All the rifle companies of the 104th Infantry Regiment and the three firing batteries (lOSmm howitzers) of the 102nd FA Battalion were spread up and down the East coast at other combat team camps and only the headquarters of these two units were at Atlantic Beach. By September 3, 1942, the 104th Infantry Regiment had additional troops at Atlantic Beach consisting of Service Company, and the Anti-Tank Company and Medical Detachment (less small detachments of each assigned elsewhere); also the 102nd FA Battalion now had its Service Battery at the camp. On October 9, 1942 an advance detachment from Battery A of the 53rd Coast Artillery Regiment arrived at the Atlantic Beach camp to prepare for movement of the battery along with other regimental units from Camp Pendleton, Virginia. The 53rd Coast Artillery Regiment, with a storied World War I record, was deactivated in 1921. Then it was activated on July 20, 1942 as a 155mm gun tractor drawn coast artillery regiment with Lt. Col. later Col. Charles E. Shepherd as regimental commander. The regiment was organized as follows: 1st Battalion Battery A & B *(each with four guns) 2nd Battalion Battery C & D *(each with four guns) 3rd Battalion Battery E & F *(each with four guns) G Battery -- Searchlight Band Medical Detachment *maximum range 20,000 yards Land for the camp was leased primarily from R.C.B.S. Corporation, a development company with large real estate holdings in Atlantic Beach. Principals in this company were a group of attorneys whose last initials formed the company name (i.e. Rogers, Crawford, Bull 6 Schwartz). Somewhat later in 1942, the Corps of Engineers under a "Coastal Defense" program, leased another 29 plus acres from R. C.B.S. Corporation. This consisted of four sites with the largest about 28 acres and located off Seminole Road at Manhattan Beach (later to be known as Seminole Beach). This latter area was to be developed as a position for a four gun 155mm coast artillery battery and was one of a number of Temporary Harbor Defense sites established on the East coast to protect harbor entrances using long range artillery. Also, part of the "Coastal Defense" project involved acquisition of two small parcels located about one mile north of the gun position and one mile south. On each of these two sites, a fifty foot tower was built and was known as a base end station. These stations, using azimuth instruments would take sighting angles to targets and report data to a plotting room which would track the target and convert the data into range and direction settings for the guns; they then would be fired. It was planned that [he coast artillery battery which would man the gun position on an alert basis around the clock, would be based permanently at the so-called base camp, namely Combat Team Camp, Atlantic Beach. MILITARY OPERATIONS AT COMBAT TEAM CAMP ATLANTIC BEACH AND ITS SATELLITE GUN POSITION In late July 1942, the first combat units arrived at the newly built camp. These troops were part of the 26th Infantry (Yankee) Division and - 4 - installations, the .remaining seven were apprehended, tried, convicted and sentenced on August 8, 1942. Six were executed, one received a life sentence and one a thirty year sentence. 5) On April 11, 1942, the headquarters of the Southern Sector, a unit of the Eastern Defense Command, moved from Atlanta, Georgia to the Realty Building in Jacksonville, Florida, across the street from the Florida Theatre. The Southern Sector coordinated all coastal and harbor defense activities on the East coast from North Carolina to the West coast of Florida. This involved the placement of coast artillery batteries at a number of Temporary Harbor Defense sites and the establishment of a number of combat team camps. These camps normally had infantry units in company or battalion strength and were supported by field artillery. This infantry-artillery team then would be able to provide an immediate ground response to any landings from submarines or shelling by surface vessels. Also the combs[ team camps if near a harbor, would normally have a coast artillery battery emplaced in order to provide a long range artillery defense. ESTABLISHMENT OF COMBAT TEAM CAMP ATLANTIC BEACH AND ITS SATELLITE GUN POSITION OFF SEMINOLE ROAD In April 1942, the U.S. Army Corps of Engineers leased 149.77 acres of land off Plaza in Atlantic Beach and construction was begun on an army camp. This camp was identified in the Corp of Engineers files as "Atlantic Beach Recreation Site," with the purpose of providing a place for service men to sleep while on leave at the beaches. Actual use, however, was as a combat team camp for rotating infantry, artillery and support units. - 3 - a result of the following, began to see the expansion of the war effort locally and to witness enemy action close at hand: 1) On the Saturday after Pearl Harbor, George Mozo, an Atlantic Beach employee of a New York contractor, received an urgent request to lay a cable 42 inches deep for the telephone company from 15th St. and Beach Avenue in Atlantic Beach to a point 300 feet north of Steele Avenue (now Moale Avenue in Mayport). This was accomplished in a very short time and Mozo believes this project involved the establishment of a radar installation at Mayport. 2) On January 5, 1942 at a meeting of the Jacksonville Beach City Council, there was appropriated $1,000.00 to grade and drain 7th Avenue North from 3rd St. to the "Recreation Camp" with the work to be completed within two weeks. (Presumably this was to accomodate the army troops then bivouacked there). Then at a meeting on May 18, 1942, City Manager Palmer reported that the Army Recreation Camp would be moved from Jacksonville Beach to Atlantic Beach where a new army camp was being built off Plaza. 3) German submarine activity off the Florida coast in early 1942 caused a substantial loss in Allied ships. On the night of April 10, 1942, the SS Gulfamerica, a tanker, was torpedoed about four miles off Jacksonville Beach and the vessel was then shelled with deck guns until it sank. All this action was witnessed by hundreds of people on shore. 4) On the night of June 16, 1942, a German submarine surfaced off Ponte Vedra Beach and put ashore four saboteurs. They buried explosives on the beach and then left the area to rendezvous with four other saboteurs who came ashore on Long Island, New York from another submarine. After one of the eight informed the FBI of their plan to blow up defense - 2 - MILITARY OPERATIONS AT THE BEACHES DURING WORLD WAR II World War II at the Beaches became a reality on January 2, 1942 when two units of the 31st Infantry Division, a National Guard division from Louisiana, Mississippi, Alabama and Florida, arrived at a bivouac area in Jacksonville Beach. These units were the 1st Battalion of the 155th Infantry Regiment (less Company B) and Battery A of the 116th Field Artillery Battalion and they formed a combat team. These divisional troops, shortly after Pearl Harbor, had been ordered to Jacksonville and had been bivouacked at the circus grounds. Their duties involved protection of important facilities. In the report dated December 29, 1941 of the Southern Sector of the Southern Coastal Frontier, the U.S. Army headquarters concerned with coastal defense, appears the following troop disposition: "Bridge over Trout River -3 Riflemen Seminole Beach, Mayport -13 Riflemen Old St. Johns River Bridge -4 Riflemen New St. Johns River Bridge -5 Riflemen" The Southern Sector report for December 31, 1941 shows that this combat team moved to Jacksonville Beach from Jacksonville and bivouacked in the "recreational area" there. This "recreational area" has been identified on a 1943 aerial photo as being located in an area bounded by 7th and 9th Avenue North and 8th and 10th St. W. These troops remained at this camp until mid February at which time they were transferred out, leaving no troops at this Jacksonville Beach site. In May 1942, the Regimental Headquarters Company of the 104th Infantry Regiment and Hq. Battery of the 102nd Field Artillery Battalion, (both being Massachusetts National Guard units) arrived at the Jacksonville Beach "recreational area" and stayed there for about a month. They then moved to the newly built camp at Atlantic Beach. Immediately after Pearl Harbor and well into 1942, Beaches residents, as - ~ - ~A ~-~~-98 Mayor Suzanne Shaughnessy, Commissioner John Meserve, Commissioner Mike Horno, Commissioner Theo Mitchelson, Commissioner Richard Heaver, City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Re: COhfaAT TEAM CAMP" Atlantic Beach, Florida 1992-1945 Dear Mayor Shaughnessy and Commissioners: One of our members, Russell J. Pardee, an Atlantic Beach resident, has researched the above captioned former military post and has summarized his findings in the enclosed report, "Military Operations at the Beaches Suring World War IT". Also enclosed is an aerial photo of the camp taken in August, 1943 at which time Pardee was stationed there in "A" Battery of The 53rd Coast Artillery Regiment. [Je believe the City of Atlantic Beach might wish to consider placing a commemorative marker on Plaza to show the location of the camp and thus preserve the historical significance of the area. With that in mind, there is also enclosed a project map of the camp area as furnished by the Army Corps of Fhgineers. Mr. Pardee will be away during the summer, but any questions you may have can be directed to our Archivist Dwight Wilson, at our Archives, 241-5657. For your information, we are also making a request of the City of Jack- sonville to establish a similar ~mmemorative marker at the site of the gun position in Area 7 in Hanna Park. Sincerely, Michael Paschall, President Encl (3) zA 9- i4-q8 CITY OF 1'~llu~rtlc feat! - ~latida ~x~~C~~t2tT?z#tIIZi WHEREAS, we are living in a world of nations whose interdependence makes unity and respect for diversity a priority for the survival and advancement of our civilization, and WHEREAS, peace begins when we, of one mind and heart, unite to release our world from the threat of nucleaz warfare and terrorism, our cities from violence and crime and ourselves from prejudice and animosity, and WHEREAS, ethics should be demonstrated in every classroom with every teacher helping to provide conflict resolution with pazental involvement. May children be taught not to become addicted to using drugs, alcohol, tobacco or guns, and WHEREAS, we should endeavor to protect our human rights, health, education and our environment, not based on fear but trust, not on the law of force but on the force of law, and WHEREAS, in order to promote peace for all humanity, the third Tuesday, September 15 has been declared INTERNATIONAL DAY OF PEACE WHEREAS, may we all shaze in the peacemaking process by joining in with the United Nations Assembly with moments of silence on Peace Day and continuing to promote peace and justice in our community, our state and among all nations to create in unity a better world. NOW, THEREFORE, I, Suzanne Shaughnessy, by virtue of the authority vested in me as Mayor of the City of Atlantic Beach, do hereby proclaim Tuesday, September 15, 1998, as a Day of Peace in Atlantic Beach. IN WITNESS WHEREOF I have hereto set my hand and caused the official seal of the City of Atlantic Beach to be affixed this 14th day of September 1998. SUZANNESHAUGHNESSY MAYOR Page Five Minutes -Special Called Meeting September 2, 1998 The Mayor also presented a letter she had received from the St. Johns River Water Management District in response to her request for clarification of they rules relative to such an archaeological site. She requested that this letter, also, be copied to the City Commission. There being no further business to come before the City Commission, the Mayor declared the meeting adjourned at 7:02 PM. SUZANNESHAUGHNESSY Mayor~Presiding Officer ATTEST: MAUREEN KING Certified Municipal Clerk Page Four Minutes -Special Called Meeting September 2, 1998 Commissioner Beaver left the meeting at 6:35 PM. At this time the Mayor opened the floor to receive comments from the audience. Stephen Kuti, 1132 Linkside Drive, expressed disappointment that the decision had been made by JTA to proceed with the flyover. He felt that one additional lane at ground level on the south side of Atlantic Boulevard would have solved the problem. William McGee, 1835 Selva Marina Drive, felt the city had not been adequately informed regarding the design of this project, and should have had an opportunity for greater involvement. Discussion ensued and Mayor Shaughnessy felt that the City Commission should not have taken a vote on this issue since the Special Called Meeting had only been noticed for twenty-four hours. The Mayor moved to treat this important issue as we would an ordinance and give the public an opportunity to participate. She said she felt very uncomfortable that the City Commission had voted on this matter without first having received public input. She felt this matter was at least as important as an ordinance and the public, both pro and con, should have an opportunity to be heazd. The motion was seconded by Commissioner Borno. Discussion ensued and Commissioner Meserve expressed concern that a Special Meeting had been called on this issue. He indicated his only concern in this matter was for the citizens of Atlantic Beach. He said the vast majority of the citizens with whom he had spoken regarding this project, were in favor of the flyover; however, he indicated he would support a ground level solution which would facilitate evacuation of the island during an emergency. Following further discussion, the motion and second were withdrawn and the Mayor moved to put this before the public for public input at the meeting on September 14 and put on the agenda as such. The motion was seconded by Commissioner Borno and carried unanimously. 2. Discussion and related action on any other business The Mayor presented a letter she had received as a member of Florida League of Cities Policy Committee on Environmental Quality and requested that copies be provided to the other members of the City Commission. The Mayor also presented a letter she had received regarding a six thousand year old historic site, the oldest archaeological find on the Eastern Seaboazd, located on Dutton Road adjacent to the proposed Centex development. She requested that Commissioners be provided with copies this letter. Page Three Minutes -Special Called Meeting September 2, 1998 Commissioner Beaver felt that JTA had considered other options but their main objective was to get the traffic off Atlantic Boulevard and had selected the flyover because of the impact other options would have on Royal Palms. He indicated he was not 100% in favor of the flyover but felt it was probably the best solution and would solve the traffic problems for the next 10 - 15 years. He also was opposed to closing off Florida Boulevard because this would push traffic into Atlantic Beach. He felt that it was important to trust the specialists whose job it is to design traffic systems. He felt that since the decision had already been made regarding the flyover, the city's goal should be to become more involved in the final design and landscaping plans so the project could be as aesthetically pleasing as possible. Commissioner Mitchelson pointed out that the suggestion to close Florida Boulevard had not been made by an Atlantic Beach official but he felt that the flyunder solution had merit and could be accomplished much more economically and much quicker than the flyover. The Mayor reported that a JTA official had indicated to her that new roads are usually at or exceed capacity within three years of completion, so it was her feeling that any solution would only be effective for three years. She felt that the traffic lights on Mayport Road should be synchronized now for optimum benefit. Further discussion ensued and the City Manager felt that there was no easy solution. He said he doubted that either the overpass or underpass would work and he was horrified at the thought of closing any street. The Mayor felt that the Atlantic Beach City Commissioners should focus only on the impact which this project would have on the citizens of Atlantic Beach. Commissioner Borno felt that the JTA should give greater consideration to traffic management through innovative ingenuity of existing traffic flow signals. Commissioner Beaver felt that the project would proceed and the City Commission should be involved in the final design, specifically east-west egress, lighting, landscaping, etc. Since Commissioner Beaver had to leave the meeting, the Mayor indicated she would entertain a motion to either support or not support the flyover. Commissioner Beaver moved to accept the proposed plan of the flyover and instruct staff to become very much involved in the final design phases of said plan. The motion was seconded by Commissioner Meserve. There being no further discussion, the motion carried on a roll-call vote of 3 - 2 with Mayor Shaughnessy and Commissioner Mitchelson voting nay. The City Manager reported that, based on previous direction from the City Commission, a meeting had been schedule to meet with ]TA officials the following week. Commissioner Meserve stressed the importance of the city being involved in the location of the retention ponds. Page Two Minutes -Special Called Meeting September 2, 1998 The Mayor reported the relative costs for the proposals given were $11 million for the proposed flyover; $15.8 for the flyunder, which would have eliminated the traffic signal and the bulk of the cost of this option being to 4-lane Royal Palms Drive and Penman Road; $9.1 million fora "limited movement" option which provided more options at the intersection of Mayport Road and Atlantic Boulevard, including a 2-way light, but no flyover. The Mayor reported that Mr. Hawkins, the DOT secretary, had indicated that the flyover would remove 60% of the traffic entering Mayport Road. She said she had asked on several occasions how holding cars on a ramp would help ease traffic on an overcrowded road and she had not yet received an answer to this question from anyone involved in traffic management. She indicated she would still like to get an answer to this question. The Mayor said that Councilman Brown had indicated that he had received no telephone calls regarding the flyover. The Mayor also reported that Mr. Hawkins had indicated to her that he felt the suggestion to close Florida Boulevard during certain hours, would work for now but would not handle future growth. She indicated that she had informed him that she did not anticipate significant growth since the beaches cities were nearing buildout She felt the City should respond to the JTA regrading this matter. Commissioner Borno felt that the problem only existed for a couple of hours in the morning and evening, and that the cure was worse than the problem. Commissioner Meserve felt that both the ingress and egress to Mayport Road needed to be improved for the benefit of Atlantic Beach residents, particularly in the event of an emergency. He felt the JTA had considered various options and he would support whatever solution the JTA felt would best solve the traffic problems. Since the JTA had recommended the flyover it was his opinion the City Cormnission should not take any action that might prevent the project from going forward. He felt that while the proposed flyover might not be the perfect solution, it would help the traffic situation and he would rather see a 60-foot structure than nothing at all. He also felt that closing Florida Boulevard would have a negative impact on the businesses at the south end of Mayport Road as well as those businesses on Florida Boulevard in Neptune Beach. He also indicated he would support a solution which involved traffic management during rush hours, if that could be worked out. The Mayor reported she had received communications from the Metropolitan Planning Organization as well as other business associations who support the flyover for safety and evacuation purposes; however, she felt that these concerns have already been addressed since an evacuation lane from Mayport Road west on Atlantic Boulevard is already designed at ground level. She reiterated, her opposition was to the flyover. • _ . MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 5:00 PM ON WEDNESDAY, SEPTEMBER 2, 1998 Present: Suzanne Shaughnessy, Mayor Richard Beaver, Commissioner Mike Borno, Commissioner John Meserve, Commissioner Theo Mitchelson, Commissioner Also: James Jarboe, City Manager Maureen King, City Clerk Absent: Alan Jensen, City Attorney The meeting was called to order at 5:30 PM by Mayor Shaughnessy. The Mayor explained that this meeting was based on a meeting that Commissioners had attended at the Jacksonville Transportation Authority (JTA) offices in Jacksonville and it had not been possible to start the meeting on time due to the fact that the JTA meeting had not ended until 4:45 PM. 1. Discussion and related action on proposed Atlantic Boulevard/Mayport Road flyover Commissioner Mitchelson gave a synopsis of the JTA meeting. He explained presentations had been made by JTA staff relative to two other options which had been considered including closing Florida Boulevard and designing a "flyunder" vis a vis a flyover. Both of these options had been discarded by JTA since it was felt that neither solution was more desirable than the flyover. He explained that the meeting with JTA was mainly in the form of a question and answer session and the City Commission had no input on the question of the flyover since JTA officials had met earlier and had voted to continue to endorse the flyover project. Commissioner Mitchelson pointed out it had been suggested that a temporary arrangement be considered where Florida Boulevard could be shut down, on a trial basis, for a few hours during rush hours. He felt this arrangement would have accomplished the desired free flow of traffic, would be less costly, and would not have the negative impact of redirecting the traffic through Atlantic Beach neighborhoods. JTA, however, had determined that they wished to proceed with the proposed flyover and did not want to undertake this type of experiment. The Mayor pointed out that Atlantic Beach was on record as an entity which was extremely interested in the outcome of the decision on the flyover. The city had made a request for a ground level traffic management solution on a trial basis. This was never tried or taken into consideration by the JTA. The JTA had indicated that they would run numbers and Atlantic Beach had expected to receive a report prior to a vote being taken, and the Mayor felt to do otherwise, was to make a mockery of the public process.