09-14-98Page Three AGENDA September 14, 1998
9. City Manager Reports and/or Correspondence:
A. Report relative to Health Insurance coverage for city employees
10. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If aay persw decides to appeal any decision made by the City Commission with respect to say matter considered st sa)+
nrxtiog, such person may Hord a record of the prooeedmgs, sod, for such ptnpose, may need to ensure that a verbatim recont
of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Aay person wishing to speak b the City Commission on suY matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your cowenience, forms for this purpose are available st the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Fkrcida Stam[es, persons with disabilities
ncedmg special accommodation to participate in this meeting should contact the Cin• Clerk by 5:00 PM, Friday, September
11, 1998.
Page Two AGENDA September i4, 1998
Committee Reports:
A Stormwater Review Committee Report and submission of draft Request for Proposals
for Commission consideration (Lyman Fletcher)
B. Report on Town Center Meeting (Mayor)
6. Action on Resolutions:
A. Resolution No. 98-30
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
HONORING CARL E. WALKER FOR NINE YEARS OF SERVICE AS
BEAUTIFICATION COORDINATOR FOR THE CITY AND CITIZENS OF
ATLANTIC BEACH (City Manager)
B. Resolution No. 98-31
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH. FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER I, 1997 AND ENDING SEPTEMBER 30, 1998 (City Manager)
C. Resolution No. 98-32
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH. FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 (City Manager)
Action on Ordinances:
8. New Business:
A. Public input regarding Mayport Road/Atlantic Boulevard Intersection improvements
(Mayor)
B. Public Hearings and adoption of tentative millage and tentative operating budget for
fiscal year 1998/99 (City Manager)
C. Action on a request for funding in the amount of $2,500.00 for beautification of
Dewees Avenue Beach Access (City Manager)
D. Waive the bidding requirements and authorize the purchase of Insta-Valve equipment
from the sole sowce vendor, Hydra-Stop, Inc. In the amount of $6,000 plus shipping
costs (City Manager)
E Approve purchase of a tractor for Buccaneer Wastewater Division under State
Contract #765-900-99-1 in the amount of $19,277.42 (City Manager)
F Approve pay increase for General Employees (City Manager)
G. Approval of Final Change Order on Royal Palms Water Distribution project for a
credit of $32,83 ] .38 (City Manager)
H. Discussion and related action on long term rental contract for public facilities (City
Manager)
I. Action on a request filed by Ray Coleman, President of Atlantic Beach Athletic
Association for the city to purchase bleachers for the Tee Ball field at Jack Russell
Park (City Manager)
J. Authorization for the Mayor to sign a letter to the State Historic Preservation Society
in support of gram application for restoration of Ribault Club House on neighboring
Ft. George Island (Mayor)
CITY OF ATLAN'T'IC BEACH
COMMISSION MEETING -September 14, 1998
AGENDA
Call to order
Invocation and pledge to the flag
Approval of the minutes of the Regular Commission Meeting of August 24, 1998, and Special
Called Meetings of August 26 and September 2, 1998
2. Recognition of Visitors:
A. Presentation of Peace Proclamation (Mayor)
3. Unfinished Business:
A. Discussion and related action on the request of Michael Paschall, President of
Beaches Area Historical Society, for a historic marker to be placed on Plaza (Mayor)
B. Approval of Employee Bonus Program (Commissioner Mitchelson)
C. Discussion and possible approval of a lease agreement for parking spaces Tenth Street
(Commission)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION 15 DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of report of new occupational licenses issued during August
and acknowledge receipt of monthly reports from Building, Code Enforcement, Fire,
and Recreation Departments for the month of August 1998 (City Manager)
B. Acknowledge receipt of a status report on fire hydrants (City Manager)
C. Authorize one-year extension of contract with Viaplex for Metal Fabrication pursuant
to the specifications of Bid No. 9697-28 (City Manager)
D. Authorize one-year extension of contract with Atlas Electric Motors, Inc., for Electric
Pump and Motor Repairs pursuant to the specifications of Bid No. 99697-17 (City
Manager)
E. Authorize one-year extension of contract with Gruhn-May, Inc., for Point Repairs
pursuant to the specifications of Bid No. 9697-29 (City Manager)
F. Award contract in the amount of $37,314.00 to Golden Rule Services for lawn
maintenance of city parks pursuant to the specifications of Bid No. 9798-33 (City
Manager)
G. Award contract to Rose Services, Inc. in the amount of $5,596.80 for striping of
Seminole Road pursuant to the specifications of Option 2 of Bid No. 9798-34 (City
Manager)
J
~J
PETTICOAT CONTRACTING, INC.
September 18, 1998
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, Florida 32233-4381
Attn: Robert S. Kosoy, P.E.
Re: Levy Road Improvements - Outfall Sewer Point Repairs
PROPOSAL
1. Point repair on existing 21" V.C. sewer main
2. Fiberglass rehabilftation of existing M.H. rY6
_.. :.' j
EA ~ 6989.00 = 27956.00
LS (d1 4990.00 = 4990.00
TOTAL 32946.00 `~
Notes: B
1. The sewer point repairs are based upon the use of 21" femco couplings. If eel /cast bodied ~ ~/~C4'Cc~
couplings are required, add 3 2,354.00 for each repair (3 9,416.00 total).
2. This proposal is based upon the main being kept free from flow during the period of the repair.
3. This proposal does not inGude any paving /concrete driveway repair. Any required will be
completed at the unit prices established in the existing Levy Rd. wntract.
4. This proposal is based upon the use of 21" DR-35 PVC for the repair. This material may take 1-2
weeks to be procured.
5. The VVesterly poinr repair may require the removal of one larga pine tree which will require topping. If
the tree has to be removed add S 400.00.
3 2~ 94{,
/ + 9 4l6
` T~a~ Cosf = +~42r 409
Gary L. Wilson /Estimator
Petticoat Contracting, Inc.
1?025 Blasius Road • jaLwo4iwiiic, Fionda 32226 • (904) 751-0888 • FAX (904) 75?0988
Roadwork • Grading • Paving • Storm Drainage • Water and Sewer Utilities
~- r t~2l1IN hKIY. INC. Fax~9042680679 Sep 17 1998 1544
GRUHN MAY, INC.
0
0 0
0 0
0 0
0
ww.r a s..... co~riacan
6697 Phaips Porkwoy lhive. NoAh JOCksonvi0, flOridO 32256
TeletNiOnE 262.95Aa Fprz. 268-0679
September 9, 199$
Mr. Bob KOSOy
Director of Public Works
City of Atlantic $each
1400 Sand Piper Lane
Atlantic $each, Florida
RE:1-evy Road E1~luent Line Repairs
Dear Bob:
P. Ol
We appreciate the opportuniry to quote you on the above referenced job Ute costs areas
follows:
~laxq~
1 • Manhole at Donner & Mayport Liner
2. MH 10 to MH ! 1 Pipe cracked, roots 5' from manhole
3. MH 11 back to MH !0 heavy roots
4• MH 11 to MH 12 heavy roots at 307'
S. MH 12 back to MH L 1 heavy roots
54,152.00
53,862.00
53,462.00 inc~uGes .s~~~/casf
S3 562.00 art/ coup/in9s
~r ~~op
s3,64o.0o Gr'dh~ .
• The above pricing does not include asphalt or grassing. •
~/s, ~ ~s
stave oc noraw.
uCta~o caara~ctoaa
weo.at~. aeoa~a6o eeeo~eo6 ceeoatex
y.
AGENDA ITEM NO:~G
DATE: - Z $ ~ Yp
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
ELIMINATION OF BID ITEM ON LEVY ROAD
IMPROVEMENTS PROJECT
Robert S. Kosoy/Director of Public Works ~''~
September 23, 1998
The City Commission awarded the Levy Rd. Improvements Project to Petticoat
Construction for $ 439,547 on August 25, 1998. Bid item number 24, Effluent Outfall
Improvements, was a $25,000 allowance for repairs to the effluent outtall line under
Levy Road from the Atlantic Beach Wastewater Treatment Plant.
Prior to the bid opening we televised the effluent outfall line and determined four
locations where point repairs would be required and one manhole that needed
rehabilitation. At the preconstrudion conference on September 4, 1998 we requested
an estimate from the contractor for the effluent outtall improvements and informed him
that an estimate would also be requested from the City's annual point repair contractor,
Gruhn May. We received Gruhn May's estimate of $18,670 on 9/17/98 and Petticoat
Contracting's estimate of $42,407 on 9/18/98.
After reviewing the project specifications with the City Attorney, Mr. Jensen
agreed that we can eliminate the bid item and request the City Commission to waive the
bid process and approve Gruhn May's estimate to do the work.
RECOMMENDATION: Approve request to eliminate Bid Item 24 for Effluent Outfall
Improvements from Petticoat Contracting, Inc.'s contract and
authorize Gruhn May to perform work for $18,678.
ATTACHMENTS: Cost Estimates from Petticoat C trading and Gruhn May.
REVIEWED BY CITY MANAGER:
4 - Z $a 9 $
Proposed Atlantic Beach 1999 Junior Lifeguard Program
A Junior Lifeguard program can be established for Atlantic Beach a! soon as June , 1999.
This would coasist of 2 , 2 week sessions ,signing up 1 S to 20 boys and girls ,ages 12 -
15, for each 2 week session.
The Training would be done by Mr. David Bew , $)\47' and Atlantic Beach Pavel LT.
end 1Nr. Jim Palmer, American Red Cross Volunteer Lifexivings Corps oAicer.
The kids that participate would be introduced to all aspects of lifeguard ocean rescue and be
taught advance First Aid and CPR
The hour; woltld be 9 - S , Mon, thtu Thtrr. for 2 weeks, and 4 - 8 hours for a screening
pool test prior to signing up`th~participanEs. '
The junior Lifeguards would be training and teaming about how both the Jacksonville Beach
and the Atlantic Beach , beach pavols operate. .. .
The junior guards will either be in the new Atlantic Beach lifeguard station, the Jacksonville
Beach lifeguazd sution , on the beach or in the ocean.
Each participant would be charged SI00.00 to cover the costs of T-shirts, Field trip , Cpr
cards trod books and training equipment.
The cost of the program to the Atlantic Beach taxpayers would be 51,500.00 per year to
cover the salary of 1 Instn:c;or/Counselor. Jacksonville Beach recently pays Hlr. Jim
Palmer approximately this much. Hanna Park Receives 550,000 each year for Junior
Lifeguard Counselors. o
The benefits of an Atlantic Beach Junior Lifeguard program are
• Give the Atlantic Beach tatizeas their own junior lifeguard program for their kids.
• Train the junior guards in lifesaving techniques and instill self confidence in the guards.
• Recruit and train future Atlantic Beach ,beach patrol lifeguards.
Feel free to contact me or Mr. )im Palmer (241-7470. 943-4870)
Thank You,
B ~..r-.
381 3rd St.
Atlantic Beach , FI hm ph (247-4416)
(5) If a dog attacks oz bites a person who is engaged in or attempting to engage in a criminal
activity at the tune of the attack, the owner is not guilty of any crime specified under this section.
History•~
s. 4, ch. 90-180; s. 4, cli. 93-] 3; s. 4, cL. 9a-339.
767.14 Additional local restrictions nt~thorized.-
Nothing inthis act shall limit any local government from placing further restrictions or
additional requirements on owners of dangerous dogs or developing procedures and criteria for
the implementation of this act, provided that no such regulation is specific to breed and that the
provisions of this act are not lessened by such additional regulations or requirements. This section
shall not apply to any local ordinance adopted prior to October 1, 1990.
History.-
s. S, ch. 90-18t1.
767.]5 Other provisions of chnl2ter 767 not superseded.-
Nothing inthis act shall supersede chapter 767, Florida Statutes 1989.
Histont-
;" 6, cL. 90-180.
767.16 Bite by a police or service clog; exemption from quarnntine.-
Any dog that is owned, or the service of which is employed, by a.law enforcement agency, or
any dog that is used as a service dog for blind, hear'mg impaired, or disabled persons, and that
bites another animal or human is exempt from any quarantine requirement following such bite if
the dog has a current rabies vaccination that was administered by a licensed veterinarian.
1`l3,~ "6ri~C, ~:~ ,
~. 62 'JX .'+~:-t2 P?! _ .c - 4 Cwtq.rs~ tJ110 S)Snm. ~. PWi
tra"uvng procedure. Dogs engaged in tra'uting or exhibiting in legal sports such as obedience trials,
conformation shows, field trials, hunting/retrievingtriats, and herding trials are exempt from the
provisions of this act when engaged in any legal procedures. However, such dogs at all other
times in all other respects shall be subject to this and local laws. Dogs that have been classified as
dangerous shall not be used for hunting purposes.
(6) This section does not apply to dogs used by la~v enforcement officials for law enforcement
work.
(7) Any person ~vho violates any pro~tision of this section is guilty of a noncriminal infraction,
punishable by a fine not exceeding X500.
}iistor~'.-
s. ?. cL. y0• I SO: s. ~..:h. 2;-1?: . ?. cU. 9~-33l~. s. l l?7, di. 97- IQ2.
767.13 r>,ttack or bite b}• dangerous dog; penalties; confiscation; destruciimr.-
(1) If a dog that has previously been declared dangerous attacks or bites a person or a domestic ""
animal without provocation, the owner is guilty of a misdemeanor of the first degree, punishable
as provided ins. 775.082 or s. 775.083. In addition, the dangerous dog shall be immediately
confiscated by an animal control authority, placed in quarantine, if necessary, for the proper length
of time: or impounded and held for 10 business days after the owner is given written notification
under s. 767.12, and thereafter destroyed in an expeditious and humane manner. This 10-day time
period shall allow the owner to request a hearing under s. 767.12. The owner shall be responsible
for payment of all boarding costs and other fees as maybe required to humanely and safely keep
the animal during any appeal procedure.
(2) If a dog that has not been declared dangerous attacks and causes severe injury to or death of
any human, the dog shall be immediatel}• confiscated by an animal control authority, placed in
quarantine, if necessary, for the proper length of time or held for 10 business days after the owner
is given written notification under s. 767.12, and thereafter destroyed in an expeditious and
humane manner. This l0-day time period shall allow the owner to request a hearing under s.
767.12. The owner shall be responsible for payment of all boarding costs and other fees as may be
required to humanely and safely keep the animal during any appeal procedure. In addition, if the
owner of the dog had prior knowledge of the dog's dangerous propensities, yet demonstrated a
reckless disregard for such propensities under the circumstances, the owner of the dog is guilty of
a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083. _
(3) If a dog that has previously been declared dangerous attacks and causes severe injury to or
death of any human, the owner is guilty of a felony of the third degree, punishable as provided in
s. 775.082, s. 775.083, or s. 775.084. In addition, the dog shall be immediately confiscated by an
animal control authority, placed in quarantine, if necessary, for the proper length of time or held
for l0 business days after the owner is given written notification under s. 767.12, and thereafter
destroyed in an expeditious and humane manner. This 10-day time period shall allow the owner to
request a hearing under s. 767.]2. The owner shall be responsible for payment of all boarding
costs and other fees as may be required to humanely and safe]}' keep the animal during any appeal
procedure.
(4) If the owner files a written appeal under s. 767.12 or this section, the dog must beheld and
may not be destroyed while the appeal is pending.
(d) Once a dog is classified as a dangerous dog, the animal control authority shall provide
written notification to the owner by registered mail, certified hand delivery or service, and the
owner may fde a written request for a hearing in the county court to appeal the classification
within 10 business days after receipt of a written determination of dangerous dog classification
and must confine the dog in a securely fenced or enclosed area pending a resolution of the appeal.
Each applicable local governing authority must establish appeal procedures that conform to this
paragraph.
(2) Within 14 days after a dog has been classified as dangerous by the animal control authority or
a dangerous dog classification is upheld by the county court on appeal, the owner of the dog must
obtain a certificate of registration for the dog from the animal control authority' serving the area in
which he or she resides, and the certificate shall be renewed annually. Animal control authorities
are authorized to issue such certificates of registration, and renewals thereof, only to persons who
are at least 18 yeazs of age and who present to the animal control authority sufficient evidence of:
(a) A current certificate of rabies vaccination for the dog.
(b) A proper enclosure to confine a dangerous dog and the posting of the premises with a
clearly visible warning sign at all entry' points that informs both children and adults of the presence
of a dangerous dog on the property.
(c) Permanent identification of the dog, such as a tattoo on the inside thigh or electronic
implantation.
The appropriate governmental unit ma}' impose an annual fee for the issuance of certificates of
registration required by this section.
(3) The owner shall immediately notif}• the appropriate animal control authority' when a dog that
has been classified as dangerous:
(a) Is loose or unconfined.
(b) Has bitten a human being or attacked another animal.
(c) Is sold, given away, or dies.
(d) Is moved to another address.
Prior to a dangerous dog being sold or given away, the owner shall provide the name, address,
and telephone number of the new owner to the animal control authority. The new owner must
comply with all of the requirements of this act and implementing local ordinances, even if the
azumal is moved from one local jurisdiction to another within the state. The aninal control officer
must be notified by the owner of a dog classified as dangerous that the dog is in his or her -
iurisdiction.
(4) It is unlawful for the owner of a dangerous dog to permit the dog to be outside a proper
enclosure unless the dog is muzzled and restrained by a substantial chain or leash and under
control of a competent person. The muzzle must be made in a manner that will not cause injury
to the dog or interfere with its vision or respuation but will prevent it from biting any person or
animal. The owner may exercise the dog in a securely fenced or enclosed azea that does not have
a top, without a muzzle or leash, if the dog remains within his or her sight and orily members of
the immediate household or persons 18 years of age or older are allowed in the enclosure when
the dog is present. When being transported, such dogs must be safely and securely restrained
within a vehicle.
(5) Hunting dogs are exempt from the provisions of this act when engaged in any legal hunt or
H•/~ I,rtiJa 510111 D.]
1. It?9S ?a::.l'I'?I ~ ~: C.mtpta Uat,t S•uant.lm. 1997
($) "Animal control authority" means an entity acting alone or in concert with other local
govemmental units and authorized by them to enforce the animal control laws of the city, county,
or state. In those areas not served by an animal control authority, the sheriff shall carry out the
duties of the animal control authority under this act.
(G) "Animal control offcei' means any individual employed, contracted with, or appointed by the
animal control authority for the purpose of aiding in the enforcement of this act or an}• other law
or ordinance relating to the licensure of animals, control of animals, or seizure and impoundment
of animals and includes any state or local law enforcement officer or other employee whose duties
in whole or in part include assignments that involve the seizure and impoundment of any animal.
(7) "Owner" means any person, firm, corporation, or organization possessing, harboring,
keeping, or having control or custody of an animal or, if the animal is owned by a person under
the age of 18, that persons parent or guardian.
Histor~'.-
s. ~. c6. 90- 1111; s. ?. ch. 9i- I?; s. l 1 i6, cL. J7-102.
',Gi.12 Classification of dogs ns dangerous; certification of regish•atio..; notice and hearing
requirements; confinement of animal; cscmption; appeals; unlarti•fu1 acts.-
(]) (a) An animal control authori[}• shall investigate reported incidents involving an}' dog that may
be dangerous and shall, if possible, inten•iew the owner and require a sworn a$idavit from any
person, including an}• animal control officer or enforcement officer, desiring to have a dog
class'died as dangerous. Any animal that is the subject of a dangerous dog investigation, that is not
impounded with the animal control authority, shall be humanely and safely confined b}• the owner
in a securel}• fenced or enclosed area pending the outcome of the investigation and resolution of
any hearings related to the dangerous dog classification. The address of `vhere the animal resides
shall be provided to the animal control authority. No dog that is the subject of a dangerous dog
im•estigation may be relocated or ownership transferred pending the outcome of an investigation
or an}• hearings related to the determination of a dangerous dog classification. In the event that a
dug is to be destroyed, the dog shall not be relocated or ownership transferred.
(b) A dog shall not be declared dangerous if the threat, injury, or damage was sustained by a
person who, at the time, vas unlawfull}• on the propert}• or, while lawfully on the property, was
tormenting, abusing, or assaulting the dog or its owner or a family member. No dog may be
declared dangerous if the dog was protecting or defending a human being within the immediate
vicinity of the dog from an unjustified attack or assault.
(c) After the investigation, the animal control authority shall make an initial determination as to
whether there is sufficient cause to classify the dog as dangerous and shall afford the owner an
opportunity for a hearing prior to making a final determination. The animal control authority shall
provide written notification of the sufficient cause finding, to the owner, by registered mail,
certified hand delivery, or service in conformance with the provisions of chapter 48 relating to
service of process. The owner may file a written request for a hearing within 7 calendaz days from
the date of receipt of the notification of the sufficient cause finding and, if requested, the hearing
shall be held as soon as possible, but not more than 21 calendar days and no sooner than 5 days
after receipt of the request from the owner. Each applicable local governing authority shall
establish hearing procedures that conform to this paragraph.
:,•_ ,.
.. . ... .......... _ , ,.:.,•...~ l ar, by::-,:. Ir.:. ~•r.~,
~%b~°~'~a ff~-fe Statute
767.07 Intcrpretation.-
Section 767.05 is supplemental to all other laws relating to dogs not expressly referred to
therein and shall not be construed to modify, repeal, or in any way affect any part or provision of
any such laws not expressly repealed therein or to prevent municipalities from prohibiting,
licensing, or regulating the running at large of dogs within their respective limits by law or
ordinance no~v or hereafter provided.
Histor~'.-
s. 2. clt. 79-315.
767.10 Legislative fiindings.-
The Legislature finds that dangerous dogs are an increasingly serious and widespread threat to
the safety and welfare of the people of this state because of unprovoked attacks which cause
injury to persons and domestic animals; that such attacks are in part attributable to the failure of
owners to confine and properly train and control their dogs; that existing laws inadequately
address this growing problem; and that it is appropriate and necessary to impose uniform
requirements for the owners of dangerous dogs.
Histon'.-
s. 1. ch. 90-1811.
7G7.1 ] Definitions.--
As used in this act, unless the context clearly requires othenvtse:
(1) "Dangerous dog" mearu any dog that according to the records of the appropriate authority:
(a) Has aggressively bitten, attacked, or endangered or has inflicted severe injury on a human
being on public or private property; . -
(b) Has more than once severely injured or killed a domestic animal while off the ownei s
property;
(c) Has been used primarily or in part for the purpose of dog fighting or is a dog trained for dog
fighting; or
(d) Has, when unprovoked, chased or approached a person upon the streets, sidewalks, or any
public grounds in a menacing fashion or apparent attitude of attack, provided that such actions are
attested to in a sworn statement by one or more persons and dutrfirlly investigated by the .
appropriate authority. elf or herself eacefull
(2) "Unprovoked" means that the victun who has been conducting hims P Y
and lawfully has been bitten or chased in a menacing fashion or attacked by a dog.
(3) "Severe injury" means any physical injury that results in broken bones, multiple bites, or
disfiguring lacerations requiring sutures or reconstructive surgery.
(4) "Proper enclosure of a dangerous dog" means, while on the owner s property, a dangerous
dog is securely confined indoors or in a securely enclosed and locked pen or structure, suitable to
prevent the entry of young childrer. and designed to prevent the animal from escaping. Such pen
or structure shall have secure sides and a secure top to prevent the dog from escaping over,
under, or through the structure and shall also provide protection from the elements.
w.r II-r !~.>r_`._:: .. C.a~y~oM Uab S}Ktn~s. 4:. l'T)%
_ .~ .
yil: y;: _i J: ~.I
Ordinance No. 95-89-69
commission of a violation under this article.
Section 2: Tltis ordinance shall take effect immediately upon its final passage
and adoption.
PASSED by the City Commission on first reading this day of
1998.
PASSED by the City Commission on second and final reading this day of
1998.
SUZANNE SHAUGHNESSY
Mayor/Presiding Officer
ATTEST:
MAUREEN KING,
City Clerk
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
Note: New language eradicated by underline ( )
Eliminated language eradicated by strikeout
Attachment -Florida State Statute 767.11
Revision or September 23,1998
Ordinance No. 95-89-69
State law reference(s)--Authority of state departrnent of health and rehabilitative
services to adopt rules regulating quazantine or destruction of domestic pets or wild
animals infected with rabies, F.S. § 381.031(1)(g)1.
Sec. 4-30. Citations authorized; penalties provided.
(a) The city animal control officer or his designee as approved by the city manager
shall have the authority to issue citations to those people whose pets are found to be in
violation of this article and sections herein.
(b} Violations of this article shall be punishable by fines as follows:
First Offense:
Twenty-five dollazs ($25.00) for the first offense:
... if not paid within 14 days. fine goes to $50.00
... if not paid within 30 days a Code Enforcement hearing would be required that
could result in a fine of up to $250.00 per days
Second Offense•
forty dollarr($4f1~0) one hundred dollars ($100.00) for the second offense:
...if not paid in 14 days, fine goes to $150.00:
...if not paid within 30 daps a Code Enforcement hearing would be rewired that
could result in a fine of u~ to $250.00 per day:
Third Offense•
seventp=frvc dollarsf $7s:6e}forthe-third
accasiomvhereina-citationisissued: third offense and subsequent offenses would require
a mandatory appearance before the Code Enforcement Board.
c) A _five dollaz {$51 surchazge shall be assessed and collected anon each civil penal
imposed for violation of an ordinance relating to animal control or cruelty as authorized b~
828.27 Florida Statutes. The proceeds from such surcharge shall be used only to assist in
paying for the costs of training for animal control officers in accordance with the
requirements of 828.27 of the Florida Statutes. Said civil penalty shall be paid to the Citv
of Atlantic Beach
d) The animal control officer shall have the authority to cite the owner or any person
having custody of an animal for a violation of this article when and only when: (1) the
officer has received from an adult witness a sworn affidavit attesting to the animal having
committed a violation pursuant to this article: or (2) the animal control officer or other
Qerson duly authorized to enforce the provisions under this chapter. has witnessed the
Ordinance No. 95-89-69
container and depositing the defecation in a trash container. When walking a dog or cat
on any property within the City, other than the owner's property. the owner of that dog or
cat shall carry some sort of material, utensil, or suitable container with which to dispose of
the defecation.
_ State law reference(s~-Damage by dogs, F.S. Ch. 767.
Sec. 427. Disturbing the peace.
(a) It shall be unlawful for any person, whether owner, or anyone having charge,
custody or control thereof, to keep any dogs or cats within the limits of the city which bark
or howl so as to disturb ~ c sleep or peace and quietude of any inhabitants of the city
unless otherwise provided by state law.
(b) Any animal orfowl which persistently makes noises for an hour or longer and
annoys citizens of the city shall be declared a nuisance under this chapter.
Sec. 428. Vicious dog - (Refer to Sec. 4-10)
Sec. 429. Rabies suspected. Reference F.S.S. and Health Department 381.03(1)
-{aj-lfa-dog orcatissn_.~~y 1 ~ embpa-dog-orcat
J p JLLl~ll ~OgOTtat~Dlla 4 ~: JTI211CO3VneTS
prom cd-at vnct-~'he dog-or-cal
Shall thembC fe1r10YCd
thC~xpense of therow
-{bj-tfanyperso~r~SSCiatClttd Dr bltterr-bya dpgvr
citythcmt shall become the duty of br-satwith
lcr-ovnledgcl'hercof, ~'om~ f-24j
honrs thereafter.
- (t)-Any animal reported to have bittenaperson another_shatf be keptirr quararninefor
such period vftimcandplaccas bf'
tcstir-gthe-dog for disease Any-animal suspectedbfbeinginfcctedwith
rabies -for-laboratory
analysrs by a licensed vcterimariam ~do~iabilitp-for~ornpensation-to the-mmeraf the
animal shall attach tothctity by virtutof arry procedru~e inthis-articlcbgthe~itq
manager. A}l costs in cmmectionwiththissectionshall-be borne by the-mvner of~he
anima}.
Ordinance No. 95-89-69
Sec. 4-24. Running at large.
It shall be unlawful for the owner of any dog or cat to permit or allow the dog or cat to
commit a nuisance or to be found running at large on any of the public streets, parks,
playgrounds, alleys, beaches or vacant lots in the city and such dog or cat shall be picked
up by the city or the designated authorized agent of the city and placed in a shelter for a
period of not less than three (3) days nor more than seven (7) days, except the animal may
be released sooner upon proper identification and compliance with the registration
requirements contained herein, and upon the payment of a twenty dollar ($20.00) fee
an additional $7.00 per day for the redemption of said animal. The registration fee for
unregistered dogs or cats that have been picked up shall be double the fee in effect on the
date the dog or cat is picked up.
Sec. 4-25. Leashing.
u allowed--mPublic
places-such ds,"alleys, ., hror-npon
No dogshall be allowed off the prope of its
owner unless the dog is fastened to a suitable leash of dependable strength not to exceed
twelve (12) feet in length. Such leash must be attached to a fixed object or specifically
held by a person capable of controlling the animal. On Atlantic Beach if dog and owner
are in the Atlantic Ocean together, the dog shall be allowed to swim unleashed and then
immediately put back on the leash before returning to the beach. This does not include
walking the dog in the water.
Sec. 4-26. Damaging property.
(a) It shall be unlawful for any person who shall own or be in control or in charge of
any dog or cat, to allow or permit the dog or cat to wander or stray upon the property of
another and damage the property.
(b) If any dag or cat shall wander or stray upon the property of any person within the
corporate limits of the city and shall cause damage thereon, proof of the damage and the
identity of the dog or cat shall be sufficient to convict the person owning or having charge
of or control of the dog or cat violating the terms and provisions of this article.
(cl It shall be a violation for an~ owner of a dog or cat to allow such dog or cat to
defecate on anypronerty within the city other than the owner's private prooerty.without
immediatelX,removing such defecation with some sort of material, utensil, or suitable
Ordinance No. 95-89-69
feral animal, accepts the role as the animal's owner. As such. the person is responsible for
compliance with all local and state laws. The only exception to this is re 'se t
organizations who offer temporary caze for stray animals.
Vaccination against rabies shall mean the proper administration of anti-rabies
inoculation or vaccination by a veterinarian licensed by the state boazd of veterinary
medicine.
Sec. 4-22. Registration and tagging required.
(a) No dogs or cats shall be owned or kept in the city unless properly registered and
tagged as provided in this section.
(b) No person shall be allowed to keep any dog over four (4) months of age or cat over
four (4) months of age in the city unless the person shall first register the animal at City
Hall in Atlantic Beach and purchase a permanent nontransferable identification tag for each
animal in the following sums:
(1) Five dollaz ($5.00) fee for cats and dogs which have been spayed or neutered.
(2) Fifteen dollar ($15.00) fee for dogs or cats which have not been spayed or neutered
(upon proof of spaying and neutering of an animal, the city will rebate $10.00 of the fee).
(c) Tags lost or stolen can be re-issued at City Hall for one dollaz ($ 1.00).
Registration tags shall be bought at City Hall immediately upon acquisition of an animal.
Rabies vaccinations shall be updated every twelve (12) months for all animals over four
(4) months of age. Both city and rabies tags shall be on the animal at all times when the
animal is off the owner's property.
(d) Anyone who takes an animal on the beach must have an Atlantic Beach tag on said
animal.
Sec. 423. Impoundment for unregistered dogs and cats.
Any unregistered dog or cat found in the city shall be picked up by the city or the
designated authorized agent of the city and placed in a shelter for a period of not less than
three (3) days nor more than seven (7) days, except the animal may be released sooner
upon identification and compliance with the registration requirements contained herein,
and upon the payment of a twenty dollar ($20.00) fee plus an additional $7.00 ger day for
the redemption of said animal. The registration fee for unregistered dogs or cats that have
been picked up shall be double the fee in effect on the date the dog or cat is picked up.
Ordinance No. 95-89-69
If an animal is off of the property of its owner or of the property of the person who has
custody of the animal and the animal attacks and injuras any person or other animal, the
owner or person in custody of the animal shall be guilty of a violation of this article.
Sec. 410 ixicioac-doe DanEerous Dogs
"Daneerous doe" means any dot; that according to the records of the aaoronriate
authori
~a) Has ap,¢ressively bitten attacked. or endangered or has inflicted severe iniurv
on a human being on public or private property:
fib) Has severely injured or killed a domestic animal while off the owner's
r e
(c) Has been used primarily or in part for the purpose of dog fighting or is a dog
trained for dog f gluing: or
(d) Has, when ...see FS 767.11(d).
or keeptr o f
,. ..
411 to 420. Reserved.
ARTICLE II. DOGS AND CATS`
Sec. 421. Definitions.
For the purposes of this article, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
Cat shall mean all domestic felines.
Dog shall mean all members of the canine family including pet foxes, wolves, etc.
Owner shall mean any person having a right of property in a dog or cat, or who keeps or
harbors a dog or cat, or who has it in care or in custody. Anv person who feeds.
maintains. keeps, or assists in the welfare of an animal which is considered to be a stray or
Ordinance No. 95-89-69
4, but shall be subject to the provisions of Chapter lOD-3, Florida Administrative Code;
c. Every application for annual license for a pet potbellied pig shall be
accompanied by written certification from a licensed veterinarian that such pig is spayed
or neutered and was, within thirty (30) days before such application is made, in
compliance with this section's age, weight and height provisions;
d. Every application for annual license for a pet potbellied pig shall be
accompanied by a sworn affidavit signed by the applicant to the effect that such pig is and
shall be, for as long as it is owned by such applicant and regulated under this part, the sole
pet potbellied pig owned or kept in such applicant's household;
e. Before application for annual license for a pet potbellied pig is made, the
owner of such pig shall allow the animal control officer a reasonable and timely
opportunity to examine such pig and its bona fides as a registered potbellied pig pursuant
to subsection (1) above for the purpose of ascertaining that such pig is a true miniature
Vietnamese potbellied pig; and
f The animal control officer shall have the authority to refuse application for
annual license for any pig which it deems not to be identifiable as a true miniatwe
Vietnamese potbellied pig.
(6) No potbellied pig regulated by the provisions of this part shall be maintained or
used as a source of food. No owner or animal shelter shall dispose of a pet potbellied pig
by use, sale, trade or gift of such pig as a food source or as a research animal, but shall
dispose of it only by sale, trade or gift as a household pet, pursuant to this part, by
surrender to the animal control officer or to the Jacksonville Humane Society, or by
humane euthanasia to be administered by the animal control officer, the Jacksonville
Humane Society, or a licensed veterinarian. Failure to comply with any provision of this
section shall constitute an offense punishable by a fine of five hundred dollars (5500.00).
(7) All ordinance Code provisions and all Florida State Statutes which pertain to
cruelty to or humane treatment of animals and which are not superseded by any specific
provision of this part shall apply to the ownership of pet potbellied pigs as regulated under
this part.
Sec. 4-8. Reserved.
Sec. 4-9. Injurties caused by animals.
Ordinance No. 95-89-69
providing human companionship and which is in compliance with all other applicable
provisions of this Code. Miniature Vietnamese potbellied pigs may be kept as household
pets under the following conditions:
(1) Ownership of a pig or other swine animal as a household pet is prohibited, except
if such animal is a purebred miniature Vietnamese potbellied pig, sus scrofa vittatus, is no
younger than six (6) weeks of age, weighs no more than one hundred twenty-five (125)
pounds, measures no more than twenty-two (22) inches in height to be measured to the top
of a front shoulder, is spayed or neutered, is registered with a purebred registry which i~
recognized as bona fide by the animal control officer and is kept as a household pet for the
sole purpose of providing human companionship. Ownership of such an excepted pig,
hereinafter "pet potbellied pig," shall be regulated by the provisions of this part.
(2) No household shall own or keep more than one (1) pet potbellied pig.
(3) Every pet potbellied pig shall be maintained primarily within the residence of its
owner. No pet potbellied pig shall be kept out-of-doors. Every pet potbellied pig may be
exercised from time to time within a securely fenced enclosure on the owner's residential
property or while under the secure physical control of the owner, or other custodian, by
means of secure leash, chain or chord. Pursuant to section 4-24, which is hereby made
applicable to this part, no pet potbellied pig shall run at large.
(4) No pet potbellied pig shall be starved or otherwise deprived of healthful
sustenance appropriate for its species and particular nature. Depriving a pet potbellied pig
of healthful sustenance for any purpose, to include the purpose of stunting its growth of
having it conform to the weight or height provisions in subsection (1) above, shall not
constitute an exception to this provision. Violation of this provision shall constitute an
offense punishable by a fine of five hundred dollars (5500.00).
(5) All portions of chapter 4 which pertain to dogs and cats, or to relevant penalties,
fees and time frames, and which aze not superseded by specific provisions of this part, aze
hereby declared to pertain to pet potbellied pigs, as defined and regulated under this
chapter, with the following provisions:
a. There shall be no required annual inoculation against rabies for such pigs, but
written certification by a licensed veterinarian shall be submitted as part of every
application for annual license for a pet potbellied pig as proof that such pig has, within
thirty (30) full business days before such application, been inoculated against and/or been
blood-tested, with negative results, for pseudorabies and for brucellosis;
b. Pet potbellied pigs shall be exempt from the quazanrine provisions of chapter
Ordinance No. 95-89-69
(b) It shall be unlawful to trap, hunt, shoot or attempt to shoot or molest in any manner
any bird or wild fowl or to rob birds' nests or wild fowl nests; provided, that if stazlings or
similar birds aze found to be congregating in such numbers in a particulaz locality that they
constitute a nuisance or a menace to health or property, in the opinion of the proper health
authorities of the city, then the health authorities shall meet with representatives of the
Audubon Society, bird club, garden club or humane society, or as many of the clubs as aze
found to exist in the city, after having given at least three (3) days' actual notice of the
time and place of the meeting to the representatives of the clubs.
(c) If as a result of the meeting no satisfactory alternative is found to abate the
nuisance, then the birds may be destroyed in such number and in such manner as is
deemed advisable by the health authorities under the supervision of the chief of police of
the city.
Sec. 4-5. Cruelty to animals.
(a) It shall be unlawful for any person to overload, overdrive, torture, torment or
deprive of necessary sustenance, food or drink, or unnecessarily or cruelly beat; mutilate
or kill any animal or cause or permit either of such offenses to be committed.
(b) It shall be unlawful for any person to willfully and maliciously steal, kill, wound or
injure any animal which is the property of another or willfuly and maliciously administer
poison to any animal or expose any poisonous substance with intent that the same shall be
taken and swallowed by any animal which is the property of another.
(c) It shall be unlawful for any person to willfully and maliciously mistreat or abandon
any animal within the limits of the city.
State law reference(s)-Cruelty to animals, F.S. Ch. 828.
Sec. 4-6. Reserved.
Sec. 4-7. Keeping or maintaining certain animals in the city.
(a) It shall be unlawful for any person to keep or maintain horses, mules, cows, cattle,
chickens, poultry, or goats in the city, except for in special events, as approved by the city
manager.
(b) It shall be unlawful for any person to keep a hog or hogs upon any property or
premises located within the limits of the city, with the sole excepticn of a bona ftde,
purebred miniature Vietnamese potbellied pig which is kept for the sole purpose of
ORDINANCE NO. 95-98-69
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH REWRITING IN ITS
ENTIRETY CHAPTER 4, ANIMALS, OF THE CODE OF ORDINANCES
AND PROVIDING AN EFFECTIVE DATE
BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS:
Section I : Chapter 4, Animals, Articles I and II, of the Code of Ordinances of
the City of Atlantic Beach, Florida is hereby amended to read as follows:
Chapter 4
ANIMALS
ARTICLE I. IN GENERAL
Sec. 41. Animal control enforcement.
The provisions of this chapter shall be enforced by the animal control officer(s), police
officer(s), and code enforcement officer(s) of the city.
Sec. 42. Interfering with officers.
No person shall interfere with, resist, or hinder any animal control officer, police
officer, or code enforcement officer in the performance of any duty required by the
provisions of this chapter.
Sec. 43. Animal shelter or impounding vehicles; breaking open fences, etc., of;
removal of animals.
Iho person shall break open or assist in the breaking open of any of the fences, gates,
fastenings or enclosures of the animal shelter or impounding vehicles and no
unauthorized person shall remove or let loose any animal from the shelter or impounding
vehicles.
Sec. 44. City designated bird sanctuary; shooting, molesting, etc., of birds
prohibited; exception.
(a) The entire azea embraced within the city is hereby designated as a bird sanctuary.
•
CITY OF
rfftlactle $eaclc - ?lazida.
~~
September 21, 1998
Memorandum to:
The Honorable Mayor
and Members of the City Commission
City of Atlantic Beach, Florida
Subject: Revised Animal Control Ordinance
Deaz City Commission Members:
7A
4-zff-98
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 3?233-5145
TELEPHONE 1901) 237-5600
FAX (903) 247-5805
SCNCOM 852-5800
The Animal Control Committee is pleased to submit herewith Chapter 4, ANIMALS,
Artic% I axd I/ of the City's Code of Ordinances, which has been revised for
Commission consideration. Also attached is Florida State Statute 767.11.
For your assistance, new language is indicated by underline ~~, and eliminated
language is indicated by strikeout (--------). Only the following Sections have been
revised:
4-9 4-25
4-10 4-26(c)
4-21 4-28
4-22(d) 4-29
4-23 4-30
4-24
In addition to the revisions the Committee has made, the Committee would like to
respectfully suggest that the Commission consider having a free area for dogs to run
about without leashing, either in a pazk or a beach.
Respectfully submitted,
jam"
Sylvia Simmons
Chairperson, Animal Control Committee
Current Proposal with Additions for General fund
Proposed General Fund Revenues 5,522,305
Additional Tax Proceeds from .25 mill increase 136,017
Amount of Cash Available needed to Balance the Budget 15,009
5,673,331
Proposed General Fund Expenditures (5,673,331)
Revenues and Cash less Expenditures $0
Additional one time expenses to the General Fund
Long Term Strategic Plan 30,000
Consulting for City Insurance Coverage 10,000
$40,000
If the Commission wants to allow,the one time expenditures to be funded
by using available cash balances instead of raising taxes the full .25 mill as
proposed, the revenues needed from the tax increase would be $111,026
or $24,991 less than the $136,017 as proposed.
Current Proposal with Additions and Funding One Time Expenses
With Cash Balances Available
Proposed General Fund Revenues 5,522,305
Additional Tax Proceeds from .204 mill increase 111,026
Amount of Cash Available needed to Balance the Budget 5,673,3301
Proposed General Fund Expenditures (5,673,331)
Revenues and Cash less Expenditures SO
Schedule of Change in Projected Cash Available based on Workshop Input
General Fund
General Fund Revenues
Additional .25 mill of taxes
$136,017
General Fund Operating Expenses
Savings from Vehicle swap 20,000
Dust Control (55,036)
Town Center Maintenance (10,000)
Grant Writing Services (20,000)
Two Police Officers (90,000)
Animal Control Officer (24,500)
Life Guard Tower & Guard (4,750)
Part Time Parks Admin. Suppon (9,000)
Parks Maintenance! Ranger To allow for a plan (25,000)
Two bicycles and related equipment for Police (2,300)
Excess Town Center over Convention Tax Available (9,374)
Excess of Saratoga paving over available Gas Tax (1,746)
Sub-Total of General Fund On Going Expenditures ($231,706)
General Fund One Time Expenses
Long Range Strategic Plan (30,000)
Consultant to review insurance coverage (10,000)
' Sub-Total of General Fund One time Expenses - ($40,000)
Additional Reserve Required for 25% of added items ($67,927)
,,
Total Change for General Fund Projected Cash Available
($203.6161
Convention Development Tax ,
Remove YMCA Building and Build a new one (100,000)
Expansion of Towr Center (65,626)
Total Change for Contention Dev. Tax Projected Cash Available ($165,626)
Gas Tax ($91.882)
Total Pave Saratoga Circle
Water Utility Atlantic Beach Water System Improvements (491,000)
Transfer to Storm Water Utility Trans -Out ' (200,000)
Total Change for Water Utility Projected Cash Available ($691,000)
Sewer Utility 500,000
Atlantic Beach Sewer System Improvements (45,000
Buccaneer Sewer System Improvements Trans -Out ' (200,000)
Transfer [o Storm Water Utility ($745,0001
Total Change for Sewer Utility Projected Cash Available
Storm Water Utility
Transfer from Water and Sewer Utilities Trans - In 400,000
Storm Water Utility Improvements (400,000)
_~
Total Change for Storm Water Utility Projected Cash Available
(1,697,124)
Total Change in Projected Cash Available 3,606,459
Preliminary Projected Cash Available $1,7
Revised Projected Cash Available 4
,£
~ '
c
d
1
E
m
0
a
E
c
0
.
I ~
d
o'
~ j ~
a ~
C d
d i C
~ d
U
N
c C
y I C
~ o
~ ~ ~ C
r ~ I 1
C
~
c
Q C
o
iU
~
RS f0
' I
~
m O y
d ~?
I
•L L
O m ~+ t ~
~
ar ~ •`--° Of
n,
o
~ ~ R
o U ~
a a
t ~
V'ma
1
(Q >c
N ~ y
A
c cl
o;
m y~
N C
~ o,
O
U d ~ '
U i p Nj
~'o~ n
~ .
~aQ
~- o -o ~
~ °
d
Q °«' s rn
4- 7
'O
~ w U N
p ?~ A D)•
N
t F o U ~?
~ n. ~ I
n
U ~
d
N ~
C ~ ~
j
d C ~p
3
aLL ~ Z ch
`o
~
d ~7 C d
V a
OYa'~ ~ Z
o c~
~~
N
~ C
~ d mL
C N
~
Of U
y
dv A ~
LL
WU r
c~i
a
C
LL
N
(gyp N
i ~i ~,
M
U
d
r.
0
O
~ X
~ a
~_
C N Q
O ~0 W
U (9 U
O
0
Y
0
N
d
E
N
m
n
M
c
0
A
C
{D
M
N
O
N
l"'
9
u
O
o.
r
C
A
F
O
c
d
E
O
a
E
N'
O
Os
N
ffi
u
d
O
n
w
d
c
r
O
c
d
E
6
E
d
3
`o
C ~.
E d
H
m -
n ~ 3
E "
c
r ~
C p C
d
m m E
0 u y
N ~
O
A a E
~` ?.
N 7
O m
r
N
O
m
~ T
m
C
A
t
o.
O
Y
O
3
d
m
m
d
U
C
A
m
m
~I M1i
? ~
O '
I vi i
o'l
I
o . m ~ ol l
`
a i~
11
~ r ~ I
1
~I ~~
al a
ZZ
ml r
O
y
N
a
N
n
Q ~
Z ~l
N
r ~
r OD
~ r
r ~
°'1
Part time Administration Support for Recreation Director 9,000
Pazk Maintenance / Pazk Ranger to allow funds for a plan to be developed 25,000
Two Bicycles and related equipment for Police Patrol 2,300
Water Utility -Atlantic Beach System Improvements 491,000
Sewer Utiliry -Atlantic Beach System Improvements 500,000
Sewer Utility -Buccaneer System Improvements 45,000
Storm Water Utility System Improvements 400,000
Attached aze three schedules which may help you understand the impact of the decisions made at
the workshops.
The first schedule is the revised Schedule of Projected Available Cash Balances which reflects
the changes made in the final workshop. The changes include reducing the available cash by the
added expenses as well as redistributing some reserve balances to shifr funds available to the
projects as proposed.
The second schedule is a Schedule of Changes in Projected Cash Available based on the
decisions-made at the workshops which shows the, affect on the various fiords in total. This
schedule shows how eacli fund will change to allow for the proposed added items to be funded.
_ - .
The third schedule called Current Proposal with Additioris is an analysis of the General Fund
Budget as proposed with the changes and explains the funding necessary to balance operating
revenues to expenditures. ,
The budget that the Commission will be voting on September 14, 1998 will be the original
proposed budget with the changes noted above.
Please note that the tax increase is included in these schedules and that if not approved at
the Public Hearing without also reducing the proposed expenses, the result will be that the
operating (on-going) revenues will exceed the operating (on-going) expenses by 5111,026
in the General Fund. Although the City has sufficient cash available to fund the proposed
expenditures without the increase in revenues, funding operating expenses with cash
reserves is not considered to be good budgeting or good cash management and if continued
would deplete the City's reserves over time.
If you have any questions regazding the tabulation of the results of the workshop or how it
impacts the budget please call me and we can discuss them.
2
CITY OF
~t~acctia Seacl - '~l°a[da'
MEMORANDUM --
To:Honorable Mayor and City Commissioners
From: dilpn Jarboe, City Manager
Subject: Final Budget Workshop of August 26,1998
800 SE\tINOLE ROAD
ATLANTIC BEACH. FLGR)GA 32233-S;;S
TELEPHONE (903) 237-5300
FAX (90J) 237-5805
SUNCO~I 852-5300
I was very pleased with the progress made in the workshops and would like to express my thanks
for the very constructive and decisive direction that was given. This cleaz indication of the
priorities to be included in the budget should help the public hearings proceed smoothly as I
believe a consensus has been. reached on most the issues.
Followitig is a summary of the items to be added to the base budget as discussed in the
workshop.
Millage Increase of .25 136,017
Vehicle Swap for Saving Funds - 20,000
Remove YMCA Building and Build a new one 100,000
Pave Saratoga Circle 93,628
Expansion of Town Center 75,000
Dust Control Projects (Cypress, Kestner, Dutton, Gladiola, Carnation, Dora) 55,036
Long Range Strategic Plan 30,000
Consultant to review insurance coverage 10,000
Town Center Median Maintenance 10,000
Grant Writer per Contract 20,000
Two Additional Police Officers 90,000
One additional Animal Control Officer 24,500
Additional Lifeguard tower with manpower 4,750
RESOLUTION N0.98-35
A RESOLUTION ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
1998/99 BEGINNING OCTOBER 1, 1998 AND ENDING
SEPTEMBER 30, 1999.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September
14'", 1998, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the Budget for Fiscal Yeaz 1998/99 in the amount of
$27,119,471
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, Florida, that;
The Fiscal Yeaz 1998/99 Final Budget be adopted.
2. This resolution shall take effect immediately upon its adoption.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach,
Florida on the 28th day of September, 1998.
Suzanne Shaughnessy
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jeuseu, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach,
Florida on the 28th day of September, 1998.
Suzanne Shaughnessy
Mayor /Presiding Officer
Approved as :o form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk
RESOLUTION NO. 98-34
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA LEVYING THE AD VALOREM PROPERTY TAX
MILEAGE RATE FOR MUNICIPAL PURPOSES ON ALL
TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 1998 AND ENDING
SEPTEMBER 30, 1999, STATING THE PERCENTAGE BY WHICH
THE MILEAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK
RATE; AND, PROVIDING AN EFFECTIVE DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach,
Florida, to pass a resolution levying the millage rate for ad valorem property taxes for municipal
purposes on all taxable property within the City limits of the City of Atlantic Beach, Florida, for
the fiscal yeaz beginning October 1, 1998 and ending September 30, 1999; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied,
and also, to state the percentage by which the millage rate to be levied exceeds the rolled-back
rate as computed pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly
considered the budgetary requirements of the City; has adopted a tentative budget for the fiscal
year beginning October ], 1998 and ending September 30, 1999, based on a millage rate of
3.1721 mills on the taxable property within the City; and has acted in accordance with the terms,
provisions, and procedures contained in section 200.065, Florida Statutes;
NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on
the taxable property within the City limits of the City of Atlantic Beach, Florida, during the fiscal
yeaz beginning October 1, ] 998 and ending September 30, 1999, is hereby set at the rate of
3.1721 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled back-
rate of 2.8229 mills is 12.37%.
3. This resolution shall take effect immediately upon its passage and adoption by the
City Commission of the City of Atlantic Beach, Florida.
ADOPTION OF THE FINAL MILEAGE AND
BUDGET FOR FISCAL YEAR 1998/99
First item to be considered:
Resolution #98-34 setting the Millage Rate as follows:
The Millage Rate is 3.1721
The Rolled Back Rate for 1998/1999 is 2.8229
The Millage Rate is 12.37% higher than the rolled back rate.
The purpose for the increase in ad valorem tax revenues is to continue to provide
the existing level of service with some added cost in Public Safety, Public Works,
General Government and Pazks and Recreation. These costs aze the result of the
final budget workshop held on August 26'", 1998.
Motion to approve Resolution #98-34 adopting the Millage for operating purposes of
3.1721
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered
The resolution #98-35 adopting the Budget For the Fiscal Yeaz 1998/99 of $27,119,471
Motion to adopt Resolution #98-35 establishing the Operating Budget for Fiscal Yeaz
1998-1999
Open Public Hearing
Close Public Hearing and Vote
~B~~C
9-Z8-98
OF
?Caaida
B00 SE~1110LE ROAD
____._ ATLAFTIC BEACH. FLORIDA J227}_5445
TELEPHO\E (904) 247-5800
FAX f904) 247-5805
- ~,.,,. SUNCOM 652-5800
MEMORANDUM
Date: September 23, 1998
To: Jim Jazboe, City Manager~~ `
From: Nelson Van Liere, Finance Director
Subject: Public Hearing on adopting Resolution # 98-34, setting the Millage Rate and a
Public Hearing on adopting Resolution #98-35 establishing the Budget for Fiscal
Year 1998/99.
Please find attached an outline for the public hearings to be held on September 28, 1998 in the
Commission Chambers at 7:15pm as was published in the newspaper. This format is the same as
]zst yeaz and is to be read into the record as presented in order to assure compliance with the
TRIM law(s.200.065, F.S.).
The tentative millage was adopted September 14th at 3.1721 mills for operating purposes. This
represents a 12.37% increase over the rolled-back rate of 2.8229 mills and is .25 mills higher
than the current rate.
The Final Budget being considered is the tentatively adopted budget from the September 14th
public hearing. This budget is the originally proposed budget adjusted for the changes made
during the final budget workshops held on August 26, 1998. A summary of those changes is
attached for your review.
There were no changes made as a result of the first public hearing on September 14, 1998.
The resolutions for the millage and the budget aze attached.
Recommendation:
Hold public hearings as described in the attached outline and approve both the millage
resolution #98-34 and the budget resolution #98-35 in that order by sepazate votes.
~tla.ct~c beaek -
Note: If the millage is to be different from 3.1721, then the percentage over the rolled back rate
will need to be changed in the millage resolution and publicly stated.
^
RESOLUTION NO. 98 - 33
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, that the following Budget Modification be approved for the 1997-1998 Operating Budget.
UTILITY BOND CONSTRUCTION FUND
Ezpenses:
Capital Outlay
Improvements Other than Buildings 48000005816300 -8,734,778
Description:
The reduction of $8,734,778 to the Public Work's budget represents a year end true-up of the projected
unspent balance of Utility Bond Construction funds. These funds have been re-budgeted in the Fiscal
Year 1998-1999 budget for next year.
This reduction has been reflected in the Proposed Budget presentation in order to show the available
funds for next year.
Adopted by the City Commission this 28'" day of September, 1998.
Approved as to form and correctness:
Alan C. Jeusen, Esquire
City Attorney
Suzanne Shaughnessy
Mayor /Presiding Officer
ATTEST:
Maureen King, CMC
City Clerk
~A
9-9-98
-w:~, ~~....
MEMORANDUM
Date: September 22, 1998 „/
To: Jim Jarboe, City Manager ~ -~~
From: Nelson Vau Liere, Finance Director f
800 SEMINOLE ROAD
ATLANTIC BEACH. FLORIDA 3?233-5335
TELEPHONE (903) 237-5800
FAX (904) 247-5805
SUNCOM 652-5800
Subject: Budget Resolution # 98 -33 to reduce current year's Utility Boud Construction
Fund budget so foods may be carried over to nezt year.
As Fiscal Year 1997-1998 comes to an end, it is necessary to rollthe projected balance of the unspent
bond funds to Fiscal Year 1998-1999. These funds have been re-budgeted for the Buccaneer Sewer Plant
expansion and the Core City Project.
If you need more information concerning this matter, please call.
Attached: Resolution #33 Amending 1997-1998 Annual Budget
r~r~a.rtu ~eack - ~.
Recommendation: Approve the attached resolution #98-33 ameudiag the 1997-1998 Aauual
Budget
e~ W
p
G
D
X
W
C
S C
o W
v
E
o r a
3 3 t-
c' $ Z
W
p
Q
a
h x
L W
W
U
'w Q
(~n
~ 6
V F
N Z
W
U
v ~
Q
O $ K
~
N W
6
O b w W
~ Y m U_
=
LL m~
a
O
V ~
~ ~
H W
V
U v
~
~ < a a ~
a
~ `'
x
` ~ >
J ~ u W
F S .y
U H
a '~
O e W
tl
Q
W Y a
a V 1-
"~
°J 2
~
W
~ ~
u a (h
O V
y
N
z W
H
N O
W ~ W
~ " p
ao
w w
U M p,
er ~
V V =
~ 1
O
N n OG
Y ~ = Cl G
W p a u
N ¢ Pr V S V Y
~
I' m
N Y1 N M J1 N
f/~ [-. a W m ~
G
p 3 LL r~+ w M y~ e:
y P ~ o
"f/1 K W H A U
d Q
d
~
G
~
C
an
Q ^~ M a !J V
yL ~ m O hi i L' O
GG m. ~ f+ ~ ~1 ~..
O
Q LL
6 W
~
W
O
V
Y.
F«m w-9 Ina.
Note: Writing "hriplied For' on the /am
nears that you have already emptied /o+ a
TIN OR char you intend to appy for one
soon.
AS soon as you receive your TIN.
complete another Form W-9, include your
71N, sign and date me form, and give it to
ttie requester.
Penalties
Failure Ta Furnish TIN.-II you tail to
lumish your coned TIN to a requester, you
are subject to a penatyy of 550 fa each
such failure unless your failure is due to
reasonable cause and not to willful neglect
CNiI Perutry for False Irttormation With
Respell to Witfiholding.~f you make a
false statement with no reasonable basis
that results in no backup withholdng, you
are subjeQ to a 5500 penalty.
Criminal Penaky for FalsHycag
Irtfortnation.- NPoHuAy falsiryirlg
certificatiorss or atfinnations may subject
you to (Tknirtal penalties 'vicle#ng fines
and/or impdsomment
Misuse of TINS.-If the requester
discloses or usrs TINS in vioWtion of
Federal law, the regtester may be subject
to doll and criminal penalties.
Specific Instructions
Name.-M you are an vdividual, you must
gerleraly enter the name shown on your
social scarify card. However, if you have
crunged your last name, for instance, due
to marriage, vritfiotr[ informing the Sodal
Security Administration of the name
change, pease enter your first name, the
Iasi rNrtte ShOMai pn yOUr SGCIaI Sapudly
card. and your new last name.
Sole Proprietor.-You must enter your
Mividttal name. (Enter either yoi,r SSN or
EIN in Part I.) You may also errter your
lxrsiness name or'doing business as"
dame on the business name fine. Enter
your name as shown al your sotaal
security card and business name as it was
used to appy for your EIN on Form SS-4.
Part F-Taupayer Identification Number
mw
You must enter your TIN in the appropriate
Dox. It you are a sde proprietor, you may
enter your SSN a EIN. Also see the chart
on Ines page for further cWdfication of
name and TIN combnations. If you do not
nave a TIN, follow the ins[rUCtidns under
How To Get a TIN on page t.
Part Il~or Payees Exempt From
Backup Witfuloldirg
Indmdual5 (ncklding sole proprietors) are
not exempt horn backup withholding.
Corporations are exempt horn backup
wimholdmg (or certain payments, suU as
interest and dividends- For a complete hst
of exempt payees, see me separate
Inswcnons for me Reuester of Form
W-5
II you are exempt Iron backup
wihholding, you srtoutd stia complete tnis
loan to avoid possible erroneous backup
wimholtling. Enter your Coned TIN in Part
I, write "Exempt in Part II, and sign and
date me lone. If you are a nonresident
alien or a foreign entity not subject to
backup witMOlding, give the requester a
completed Fonn W-8, CertifKate of
Foreign Status.
Part III-Gert~caGOn
For a joint account, ony me person whose
TIN is shown in Part I mould sign.
t. Interest, Dividend, aM Barter
F~cchange Accounts Opened Before 1984
and Broker Accourns Considered Active
Dying 1483. You must give yotr coned
TIN, but you do not have to sign the
certification.
2 Irtteresy Dividend, Broker, and
Barter 61change Accounts l')perxd After
1983 and Broker Accotarts Corrsidercd
Inactive Dtring 1983. You must sign the
certification or backup witfalddrng will
apply. If you are subject to backup
withholding and you are merely providing
your coned TIN to the requester, you must
cross out item 2 in the certification before
signing the torn.
3. Real Estate Transactions. You must
sign Ne certification. You may cross out
item 2 0( the certification.
4. Other Payments. You must give your
coned 71N, but you do not have b sign
the certification unless you have been
notified of an incorrect TIN. Other
payments irlGude payments made in Ste
course of the requester's trade or business
for rents, royalties, goods (other than bills
for merctlar~se), kcal aM health rare
services. payments to a noner7lpbyea for
services (rnrJtding attorney and accounting
fees), and payments to certain fishing boat
crew members.
5. Mortgage Irrterast Pakf by You,
Acquisitlon or Abardonmerrt of Seared
Property, Cancellation of Dsb; a IRA
Contributions. You must give your mnect
TIN, but you do not have to sign the
certification.
Privacy Act Notice
Sectlon 6109 regwres you to give your
coned TIN to persons w71o must file
inlortnation returns with t7le IRS to repot
interest, divdends, and certain otfter
income paid IO you. mortgage interest you
paid. me aCGtlisioon W abandonment OI
secured property. cancellation of debt or
contnbuuons you made to an IRA Toe IRS
uses me numbers for identification
purposes and to Help verify the acwrary
of your tax return. You must provde your
na9e 2
TIN whether W not you ar! required b file
a tax return. Payers must generyy
vnmhWd 31 % of taxade interest d^'idend
and certain omer paymentt to a pa),~
woo Does not give a TIN b a payer
Gertam penalties may also apply,
What Name and Number To
Give the Requester
For This type of eccartt Give rursse arq ~
of
t. vw.xr,m tl+e ixlwiyy
z Tw«mxe the aeWlowur elh
.o~auu (wx eoceve «. a tarbira
YCOlln) iron. R1p lfp i>~'ild
m ex comity
a. Gabdan acmun of Tlu rrrxr >
rtrbr turMmn Get
b Mii«s ACQ
y. > ll.e ,oral Tk arantar-trustee
re.mahk aavigs
C16t }FIrM e
stso meaee)
b. so-e,ra mar nr ~ml o».w
a«b,rr, rnt u rql
a Mar rr vefd tn~
etas sane Iew
S. SOb pt«iat«Yq Tlb OveMf'
For this typo of eccoue Give rgtru Ursa E1N of
i Sob pooKru>TO rM o«ssr'
7. A ~Fa TrsC estsb. or lpal artily'
pernm oust
a Coip«ete lib torPOnGOn
i. Assovrvt m. Ttr arpulRaaon
~9ao. annaore.
aawE«oC «otts
tuawrbt
ar~meon
to Pnmeylp lib Oerererufp
tt. Atxdw «npi:ureA
rcmnss lh txobr «svriw
t2 Accaxn .,im eu nu Pr>Gt asuty
beparme+t of
Ayrxal6xs in er nrro
or • MrCrt eryky (arJt
iS a SLY « 1Cxy
o+ssrr
l
l
d
9
r
C s
loo
aaatet «pyay out
nsawes epNaral
trvQ.n wMrunC
'tut is aria tide er nersr a ti psraon safms
rotor you inyC _
' Grtle ve rtYlors runt ersf inisn h moors SSrn.
'rov ,ns srw tar isdeidor nsssl dr you may ebo
cur yeM h,aeyya «'aoiq 6uisess of rrtr Yeu
rtoly w cent yev SSN «E1N.
'tat isi erta carte M clan d ttu Ygrl otat. estarc
« Dsairn •ust loo not inch h 1)N b ttu persarW
r!«eSernaM « m6lM VIIISS el! 4~l~ ~ E
rip da.yvU,1 in to ecmuy ikbJ
Note: n rIV Hanle C rJraed sNlelt mac fharl crap
nsrle a isred, aw rxmsDer ltd be mruideved to
oe our o/ Use ersI nsrte Irsled.
1
`°^~ •~~~~ Request for Tax a er
P Y Gi
f
ve
orm to the
lRev_ Ma,ro ryya(
Identification Number and Certification requester Oo NOT
o.r•M•,u. a nt r,.a,.,.y send to the IRS.
s+rnvt rY..a,a s..r
e name (e )pert runes, i9 InI 111e Grdt I11e tuns d IM prlm a tmdr Morse rum0er yw emer n Pan 1 Oebw. se< 4netnrrtlens m Page 2 e yraa name ads teepee.)
0
r
` Rrm:>esi rune (Sate proonelors see ictnxniors on w9e 2.1
o
c
n Pease cnecn aaaroprure box: ^ Inaivauavsae D,ppr~Hd ^ roronrsn Pan ^
n
e Address (M,mDer, sVM, and apt. W wee ro.l
Repuesler's name arq addrPy (opngryl
Y
a
Oily, atalC and ZIP code
Tax a er Identification Number (TIN ten sccprm numbp(sl xme ta0lionaq
Enter your TIN in the appropriate box. For
individuals, this a your social severity number social nariq nauber
(SShq. Fa sole proprietors. see the instructions
on page 2. For other entities
k a your employer
,
identification number (EIN). M you do rat have a oR For Payees Exempt From Backup
number, see How To Get a TIN below. Withholding ($ee part II
Note: H the accouter is in mare than one name. E'r'pOri i°"te6u°°n rnarrber instrucliore Orl page 2)
;r<e the dtari on page 2 for guidefYres on whose
rurrnrer ro emer.
Under prxlatties d perjury. I certify (tort:
t. The 11rxr1tXr shown on felts form Fs rtry coned taxpayer idtntifi®tion camber (Or I am wehing for a ranlber to be sued to me), and
2 I am rat subject to backup watYtdding because: (a) I am exempt Irom taadctrp wiNhdr]ulg, a (b) I Have not bean notified DY the Hrtertlal
Rervawa Service that 1 em subject to backup wittvalding as a rewk of a (delve to report au erterest or dividends, or (e) the IRS hat notlfie0
me that I am ra longer subject to DaclorP wkhrldding.
CertiRntion kistrerctions.-You must doss out item 2 above a you have been ratified lay fete IRS that you era wrenty sul>jed to batinrp
wittagldirlg because d undertaPOrting vtterast a dmdends myour tor: rattm. For real estate transactions, item 2 does not aPdY. For mortgage
interest paid. the acquisition a abarlddrxrsent of secired property, carloelletlon of debt. ppritrlblrtidtLt to en rtMividtral rehrernOrd anangemem
(IR/a, artd gensraly p-ayrnents w,er teen :nxest and dirdenas. you are rat regrired to slgn the certifieahon. but you ,twee p,o~;de goer wrraet
TIN. (Aiso see Part 111 Instructions on page 2)
Sign
Here Slynature -
Date -
Section ra/en»cet era ro fAe lraemal
Aevertue Code.
PtrPose M Form.--A person wta is
required to file an Mfonnatan return with
the IRS must get your coned TIN t0 report
irlCdfrl9 pakl to you, real estate
!rarLtactions, mortgage interest you Paid.
dle acglitllion or abarldorxrtmt of secured
property, carlcallation of debt, v
contrilxrliors you made to an IRA Use
=orm W-9 to give your correct TIN to the
'equester (the person requesGn9 Y~ TIM
and. when applicable, (t) to certify the TIN
/ou are giving is cored (v you are waiting
or a number to be iswed). (2) to certfy
rou are not wblect to backup withholding.
x (3) to claim ezemphon from backup
Mlnndding it you are an exempt payee.
3rving your correct TIN and making the
ippropnate CerLfkahons wAl prevent
:ertain payments from being sut>)ect to
>ackup withholding.
dote: /1 a requester gives you a loan other
hen a W-9 to reouest your TIN, you must
ore file mquesfers Iorm d rt is subsfanfially
antler m thr5 Form V~-g.
that Is Backup WithholdingT~erson5
~dking certain payments to you must
arthhdd and pay IO the IRS 31% of such
payments urMe~ certain eondrtiorss. This is
called -badarp withtlokfirtg.' Payments
that caAd be wbject !o badorp
withtldduag inGlat]e interest, dividerds,
broker and barter ezClarge trarrsactions,
rents. royalties, norlernlNOyee PaY• and
certain payments from fisttvtg boat
operators. Reat estate transacfioris are not
subject to backup withfaldmg.
tt you give the requester you cortert
TIN, make the proper certifxxtiors, and
report all your taxade krterest and
dividends on your tax return, your
payments will not be subject to backup
wimholding. Payments you receive will be
subject to backup wimtaldirlg d:
t. Vou do not lumish your TIN to me
recuester, or
2. Tne IRS (ells the requester that you
lumisned an inwrtect TIN, or
3. The IRS tells you that you are wbject
to backup withtalding because you did not
report all your interest and dividends on
your tax return (tor reportable interest arld
drvioenos only), or
4. You d0 not CCYhfy IO the requester
mat you are not wtaject to backup
vntnnold~rlg under 3 above Qor reportable
interest and dividend accounts opened
after 7983 onty~, or
5. You do not certify yolr TIN. See the
Part 111 ktstructrors tar excaptlotu.'- - -
Certaln payees and~payrtterits are .-. ...
exempt from backup withtld6ng arld
information reporting. See the Part 11
instnrcliorrs and the separate Irtstrttetloro
for the Requester of Form WA.
How To Get a TIH.-If you do rat have e
TIN, appy for one irmedattaiy. TO apply,
get Form SSS, Application fv a Stldal
Security Number Card (for indviduals),
from your local office of the Solaal Sewurity
Administration, or Farm SS-4, Application
for Employer IOenCfication Number (tor
businesses and all other entities), horn
your local IRS office.
If you do not have a TIN, write 'Applied
For in the space for the TN in PaR I, sign
and date the lone, and give it to the
requester. Generaly, you wdl then have fi0
days to get a TIN era give it to the
requester. II [he requester does not receive
your TIN within fi0 days, Dackup
withhdding, if app6cab{e, vrill begin and
continue until you furnish your TIN: _
17 Porn W-9 IRev. 7-st)
BID N0. 9798-39 - ORTHOPHOSPATE (A CHEMICAL FOR THE BUCCANEER WATER
SYSTEM) FOR A 12-MONTH PERIOD
SUBMITTAL:
BY
BIDDER
BUSINESS ADDRESS SIGNATURE
CITY, STATE 6 ZIP CODF, T
DATE:
BUSINESS TELEPHONE
CONTACT PERSON:
TELEPHONE NUMBER:
TAXPAYER IDENTIFICATION NUMBER (Federal Employer Identification Number
OR Social Security Number):
LINEAR CHAIN PHOSPHATE
for the
CITY OF ATLANTIC BEACH BUCCANEER WATER DIVISION
LINEAR CHAIN PHOSPHATE
ESTIMATED ANNUAL USAGE - 30-55 GALLON DRUMS.
5 - 55 Gallon drums per delivery by lift truck equipped for transfer to the storage area.
BID AMOUNTS Brand Bid Price/Lb.
(delivered in 55 gal drums)
Linear Chain Phosphate
Freight Charge
TOTAL
PRODUCT SPECIFICATIONS
Aqua-Magi"', CalciQuesti"'
Calgoni"" or approved equal
General Requirement
Must have a shelf life of five year minimum, without stratification of settling.
Stable at 100 degrees C for extended periods.
Chemical and Physical Requirements
Form Clear homogeneous liquid
Formula Na~H,P57O„
Total Phosphate 40% by weight
Ortho/Poly ratio 30%170% by weight
Food Quality 100%
pH of 1% solution 6.8
Density 11.4 lbs./gal
Soluble in all proportions
no particles > 2 microns
w r The general criteria that will be used for the evaluation of this bid is set forth in
.the general bidding requirements along with the responses as stated on the bid
proposal pages. Award of bid shall be made to the lowest, qualified and responsive
bidder(s) based on the total bid price.
The City reserves the right to award this contract through an approach which best
serves the interests of the City; i.e., to a.single vendor, multiple vendors, or by a
primary/secondary vendor basis, or on acategory-by-category basis.
Terms of Contract: This contract will wmmence on the date of award by the City of
Atlantic Beach City Commission, and be in effect for one year.
Contract Renewal: The City retains the right to renew this contract, with the consent
of the vendor, under the same terms and conditions for two (2) additional one-year
periods.
Termination: Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the City as per Specfications, the City may terminate this
Agreement immediately for cause; further the City may terminate this Agreement for
convenience with a seven (7} day written notice. The City shall be sole judge of non-
performance.
CORROSION RATE GUIDELINES
AWWA STANDARDS
STEEL
COPPER
Ductile Iron Cast Iron Copper Brass
(MPY) (MPY) (MPY) (MPY)
Very Poor>10 >10 >1 >1
Poor 8-10 8-10 .35-1 .35-1
Fair 5-8 5-8 .2-.35 .2-.35
Good 3-5 3-5 .15-.2 .15-.2
Very
Good 1-3 1-3 <.I-.15 <.I-.15
Excellent <1 <1 p 0
If the product shall fall outside the acceptable ranges, the supplier will be required to
determine, through testing, an alternate phosphate or corrosion inhibitor to meet the set
MPY ranges for acceptability and replace the phosphate with the alternate phosphate,
including stock.
Safety
The suppliers truck must be equipped to safely handle and unload orthophosphate /
polyphosphate.
The supplier will also be required to provide, at no additional cost to the City, one (1)
four hour training session at Buccaneer Water Treatment Plant 3, each year, that meets
the Federal and State safety and right-to-know training requirements.
The education and instruction of the City's operations personnel shall be by a
qualified instructor familiar with the safe handling practices associated with the
orthophosphate/ polyphosphate.
Course outlines shall be submitted by the supplier as part of the bid package
and approved by the City. The supplier shall be required to provide a letter
certifying the course outlines meets the requirements listed above.
Session dates and times will be determined after award to the successful bidder.
Failure to provide these services shall be considered default of the contract.
Technical Support
The successful bidder shall be required to provide technical support to the Water Plant staff
by phone and must respond to phone inquiries within one (1) business day. In addition,
the successful bidder may be required to visit the plant if a problem cannot be resolved
over the phone within four (4) days.
Amount
City of Atlantic Beach
Estimated Usage/Liquid:
Orthophosphate/polyphosphate 30-55 gallon drums
The quantities listed in the Contract Proposal are approximate and are for the purpose of
bid evaluation. The City reserves the right to order such quantity as may be required
during said period, but does not guarantee any minimum or maximum to be ordered during
the period specified.
Delivery Time
Shipments will only be received between the hours of 8:00 a.m. and 4:00 p.m., Monday
through Friday. Shipment shall be received within ten (10) days after receipt of order
from the City of Atlantic Beach Purchasing Department. Orders may be placed by
telephone, fax or via US Mail.
Successful Bidder
The successful bidder shall have a qualified representative visit the plant and help
establish the effectiveness of the product, by the water insertion process (coupon
testing), and the use of corrosion monitoring instrumentation (corrator or equal
corrosion monitoring instrument) to determine the scaling or corrosion in the water
mains.
The successful bidder shall have a qualified person help balance the distribution
system for corrosion control between the Buccaneer Water Treatment Plant 3 (902
Assisi Lane) and Buccaneer Water Treatment Plant 4 (2848 Mayport Road).
The product must maintain corrosion limits between the following mils per year (MPY
Monitoring will be accomplished through the use of in-line distribution coupon testing
and corrosion monitoring instrumentation.
MPY Ranges: (three-month testing intervals)
Ductile Iron <1 to 3.C = (very good) AWWA Corrosion Standard
Cast Iron <1 to 3.0 = (very good) AWWA Corrosion Standard
Copper 0 to 0.15 = (very good) AWWA Corrosion Standard
Brass 0 to 0.15 = (very good) AWWA Corrosion Standard
These ratings are based upon the AWWA Standards-Corrosion Rate Guidelines.
These corrosion rate guidelines are recognized by the AWWA as a viable means in
determining the corrosiveness of municipal's water. The guidelines are as follows:
4
SPECIFICATIONS
These specifications are intended to provide the information by which prospective
bidders may understand the requirements of the City of Atlantic Beach relative to
furnishing and delivering orthophosphate/polyphosphate.
Description
Liquid Form - A clear, colorless, odorless liquid blend of orthophosphate and
polyphosphate, specifically selected to optimize controlling corrosion and scale in a
municipal water system.
Packaging
Liquid Form: Orthophosphate/Polyphosphate -the liquid orthophosphate /
polyphosphate shall be delivered by 55 gallon drums to Buccaneer Water Treatment
Plant, 902 Assisi Lane, Atlantic Beach, Florida 32233.
Physical Properties (or equivalent)
Liquid Form (orthophosphate/polyphosphate)
a. pH: 5.0 to 7.0
b. Orthophosphase content: 20% to 30% product as orthophosphate.
c. Approximate pounds/gallon: 11 to 11.5
d. No phosphoric acid products in blending.
e. Ratio of orthophosphate to polyphosphate: approximately 3:1
Delivery Locations
Buccaneer Water Treatment Plant
902 Assisi Lane
Atlantic Beach; Florida 32233
AND
2848 Mayport Road
Atlantic Beach, Florida 32233
Special Requirements
Liquid Form (orthophosphate/polyphosphate) -delivery for the liquid shall be by a lift truck
capable of delivering 55 gallon drums to the delivery locations.
10. Bidder must obtain finished water samples from the treatment plant and submit a
water quality analysis with the bid. Samples must be collected by the vendor and
analysis will include pH, hardness, iron, manganese, orthophosphate and total
phosphate.
11. The successful bidder must provide periodic water quality analysis to monitor and
verify the performance of product. These tests must be done on a quarterly basis.
12. Product and supplier must have a successful history of use in municipalities of
similar size for a period of at least five (5) years. Three (3) references must accompany
the bid for verification of product performance, delivery and technical support.
13. The city has already established that a product feedrate of 1.6 ppm is necessary
for optimum product performance. The awarding of this bid will be made on the basis of
price per pound. Price shall include freight, including liftgate service.
Product Specifications:
FORM- Liquid
GRADE: Food Grade
SPECIFIC GRAVITY: Minimum 1.36
WEIGHT: Minimum 11.4 lbs. per gallon
ODOR: None
APPEARANCE: Clear Liquid
pH: 4.5 +/- 0.3 (1 % solution 6.8)
SOLUBILITY: Must be 100%
BOILING POINT: Above 212 degrees F
SHELF LIFE: In excess of 2 years
FREEZE/THAW RECOVERY: Complete
PHOSPHATE CONTENT (as PO,): 36%
POLYPHOSPHATE CONTENT (as P0,): 9%
ORTHOPHOSPHATE CONTENT (as P0,): 27%
2
BID SP " IFI ATION
LIQUID LINEAR PHOSPHATE
Bidding Instructions:
Each bidder is required to complete and submit both the bid form and any information
called for in the Specifications section. All information submitted and lab testing will be
used with each bid to evaluate all products. Independent lab analysis may be used to
verify specifications requested. Failure to submit all of the required specifications may
result in the rejection of the bid.
Specifications:
1. Product must be certified for use in potable water by the National Sanitation
Foundation (NSF), approved for use in potable water supplies by the U.S.
Environmental Protection Agency, and comply with the U.S.D.A. Guide Requirements
for use in a public water supply. Appropriate certification letters must accompany the
bid.
2. Product must be able to function as a coagulation aide in the treatment process.
3. Product must sequester iron and manganese over a temperature range from five
(5) degrees to one hundred (100) degrees Centigrade, and have a shelf life in excess of
two years.
4. Product must function as a corrosion inhibitor without the presence of zinc.
5. Product must be able to gradually remove existing deposits without causing any
major cosmetic/quality problems to the end user.
6. Product must not increase bacteria colony counts in the distribution system.
Product must also not increase system chlorine demand on maintenance dosage.
7. Product must be a liquid and not precipitate out during normal handling and
storage.
8. Product must be non-toxic to humans by meeting the RMCL's (R2commer~ued
Maximum Contaminant Level) as listed in the water chemicals codex. Must also have a
pH rgnge between five (5) and seven (7) (ti.8 as a 1 % solution) and not have injurious
effect on water department personnel or end user. Material Safety Data Sheet must
accompany the bid.
9. Successful bidder must be able to provide application instructions and must supply
the appropriate metering equipment.
A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on
a contract [o provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may no[ submit bids on leases
of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may no[ transact business with any public
entity in excess of the threshold amount provided in Section 287.017
for a period of 36 months from the date of being placed on the convicted
vendor list. (Section 287.133(2), FLORIDA STATUTES).
Joan LaVake
Purchasing Agent
ITY OF
~fakt.~c b'eatlT - ~~da .
tzu~~ s:~xuPU~Et1 i.:~rce
rn.:~~ru itf::~<•H,etuein:~ sz:+::.t::,t
\ i ra.rrHt tit: ~mtt ~ _>.tt-sa,
~- ~~~+-... r:~x~su.t,,.r, anti,
August 31, 1998
CITY OF ATLANTIC BEACH
INVITATION TO BID
BID N0. 9798-39
NOTICE is hereby given that the City of Atlantic Beach, Florida, will
receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing
Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM,
Wednesday, September 23, 1998, for ORTHOPHOSPHATE (A CHEMICAL FOR THE
BUCCANEER WATER SYSTEM) FOR A 12-MONTH PERIOD. Thereafter, at 3:00 PM,
the bids will be opened in [he City Hall Commission Chamber, 800 Seminole
Road, Atlantic Beach, Florida.
Bids shall be enclosed in an envelope endorsed "BID N0. 9798-39 -
ORTHOPHOSPHATE (A CHEMICAL FOR THE BUCCANEER WATER SYSTEM), TO BE OPENED
AT 3:00 PM, WEDNESDAY, SEPTEMBER 23, 1998."
Bidding Documents, specifications, and information regarding the bid may
be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane,
Atlantic Beach, Florida, telephone (904) 247-5818.
DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING:
1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles
are UNACCEPTABLE) naming the City of Atlantic Beach as Certificate
Holder, showing the bidder has obtained and will continue [o carry
Workers' Compensation, public and private liability, and property
damage insurance during the life of [he contract.
2. Three (3) references from companies or individuals for whom the
bidder has completed work during the pas[ 12 months, of a
comparable size and nature as [his project. However, naming the
City of Atlantic Beach as a reference on pas[ completed projects is
UNACCEPTABLE.
3. Proof of Occupational License.
4. Signed copy of Documents Requirements Checklist.
Goods and services proposed shall meet all requirements of the Ordinances
of the City of Atlantic Beach. The City of Atlantic Beach reserves the
right to reject any or all bids or parts of bids, waive informalities and
technicalities, make award in whole or in Dart with or without cause,
and to make [he award in what is deemed to be in the best interest of [he
City of Atlantic Beach.
AGENDA ITEM NO:~F_
DATE: 9' Z Q' 9d
AGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
BID N0.9798-39
ORTHOPHOSPHATE
WATER SYSTEM
FOR BUCCANEER
SUBMITTED BY:
DATE:
Robert S. Kosoy/Director of Public Works ~~~"
Hany E. McNally/Buccaneer Plant Division Director
September 23, 1998
BACKGROUND: In 1993, the federal government required all water systems
to test for lead and copper in their water. The Buccaneer
system tested the water as required and it was determined
that the system would need to add a wn'osion inhibitor. It
was determined that we would use apolyphosphate/
orthophosphate. The phosphate is for corrosion control and
orthophosphate provides the protective barrier between the
water and distribution appurtenances.
We received 2 bids that met all City required qualifications.
Calciquest, Inc. was the low bidder at a unit price of 0.636
per pound.
RECOMMENDATION: Award bid to Calciquest, Inc., at a unit price of 0.636 per
pound.
ATTACHMENTS: Bid Specification
Tabulation of Bids
Bid Submittals on file w fh the City Clerk
REVIEWED BY CITY
a W
U
-i
6
~` 3 ~
m X
~ a w
c
d
a c
w
O U
E _
O r
a
n u r
0 0 ~
W
U
Q
O.
X
W
J W
U
~ a
r
z
W ~
U
O X ~
K - W
F d
NN
Z ti
W
LL ~~ V
° Y r
j V ~
u
Fn
.W ~
V tWi I
~
2 v ~
n S >
J n
a W
~ m • a
Q H z w
U H
,y
W
U
m -.i
.~ d a
a o. c
.-~ rG c
r
~e o ~
F U e0
W W ~
O
~
]
a ~
U ~
¢
d
~
,
>
>
~
>
o <
v u r
x ~
d W
41 V
Z m
O
F u W
O
N H
~ C 6I
'd .°. r
U 6 Z
7 _
m E m
Y i M
O
~ N
rl d
m r-1
Y
F Z .~ C u
O t ~ m
CJ V
M L
U
vl
5 Z M
t0 W
Cf M .. a
N
y O ~] F O V m 6 C
F
O H ~"~
~ H
Y Y
u Z
0 V
E
~ t0 Q ~
w F µ
~+ c d F w
1'1 U N U C 1+ 6 +1
~ ~
~ y
W ~ m w W W ~
p7 V~
~
~ Yl F
o N m
M Y
G.' U
U
OC
9~-i iNi m W ~ F. y
< O m
'~V U l G rl .~ ~ t~l W
O
C
m H N M Y
.-1
6 t
/l Y w
~lI U
W
i
(
Z
U
M
M
O
V
f H v < o eL-. a a°
m _~
a
a
°-
w
-~
LL m r
Y
m
3
i ~
lacy. r.,.: rr r99a)
pVr" ,W~ d M T,au.ey
ea~,ur IYwn,e Snriu
Tnme (n loip runes.
0
n
D
`o
c
n
a
m
0
a
Request for Taxpayer I Give form to the
Identification Number and Certification requester. t7o Nor
send to the IRS....
ar0 arde Wr naoe W ea iason a errdy sdpse rsrrrreer you area
prapiaors eea irtauoriont ou page 2J
Phase check appropute Oorc ~ MdivieuaVSde proprietor
Mdrest (rwmlxr. suee, ar,0 apr- a auae ro.)
cay, sate, and LP code
Enter your TIN in the appropriate box. F«
individuals. this f5 your social security nrxnber
(SSN). For sde proprietors, see the irtstnati«ts
on page 2. For other entities, K is your employer
klentification number (Elfh. tt you do tat have a
ntanber, sea How To Get a TIN below.
Note: H the atxotmt a In more Pharr ane rwrre,
see the drarf on page 2 /or guide!stes on whose
rxurtber to enter.
User perTaltins d perjrry, 1 txrtily that:
Lcrporaeon
Revtresters rune ana aeries (opdoeyq
LW aocpre ntmbar(s) hae
SoWI saptatry raartber
OR
Futrployr tdenaaratlorr eaarreer
For Payees Fsetnpt Fr«n Backup
Wrthltoldag (See part 9
tnstructiors m nacre D
1. The nrmtbar shown an this corm 6 my catect taxpayer identification nrmber (« 1 am vrshhg t« a nurtiber to be issued to me), and
2 I am not wbjad to badtuP vdtfitdd"vg because: (a) 1 am exanpt Trom beclatp wilMdrfag, «(b) 1 have rat bean notthed b1r the kierrd
Revenue Service tint I am subject to backup wittialding az a result d a laerre to report a0 irderest «drvidends, «(cj the IRS has notlfisd
me that I em ra lo^9ar subject to bedorP vrdntal?ug.
Certifiation bnttrrctiorrs.-You must cross out hem 2 above if you have ben notified by the IRS that you are tarrtantly subject to badaip
vvithralding Uecause d urWerreportirg imerest « dividends m your tax retort For real estate trartsaaiorts, item 2 Foes not aPWY. F« mortgage
imerest paid. ine acquistlion « sberdormart d sewed property. eartoamtbn d debt, oontrrbtAiorts to en Individual retlrsrrtera smtngernara
ORN. and gerwaey paymags other then ima'est and dividends. You rae rat regriretl to rlgrt the Certification. but you moat provide yea wrrsct
T W. (Afro see Part III kutrrutiorrs on page ?~
Sign
Here Signature - Date -
SeCion reterarxxs are to tfle lrmeme!
Revenue (`,ode.
Ptrpose of Form.-A person who is
iegrfired to fie an hfortnation return with
the IRS must get your cored TIN to report
Income paid to you. real estate
iransactiorts, mortgage interest you paid,
the aogrdsltion « abartdorsnetrt of severed
Property. prtoellation of debt, «
contri(wtiors you made to an IRA Use
Forth W-9 to give your correct TIN to the
requester (the person requesting your TIN)
and. wtren applicable, (t) to certify the TIN
you are giving a correct (« you are wailing
for a number to be iswed), (2) to certify
you are rat wbject to backup withholding,
«(3) to claim exemption from backup
wirhhoding it you are an exempt payee.
Giving your correct TIN and making the
appropriate certilications wie prevent
certain payments from being subject to
backup withhoding.
Note: !! a requester gives you a loan other
than a W-9 fo request your TIN, you muse
use the requesters Iomr it d is substantially
sa'nilar fo this Form W-g.
What Is Backup Withholding9--persons
making certain payments to you must
withheld and pay to the IRS 31 % of wch
payments undo certain cortdrtiorts. Tlis is
called 'badap withttoldutg.-~ Payments
trot colYd besubjact W badafp
windTOldag ktdtrde kderisL tLviderds,
broker and barter exdrartge trar>sactlons,
rents, royalties, rtortetttployeo Pay, and
certain payments from ttshing boat
operators. Real estate transactioru are not
subject to lockup witiYtdrSrg.
h You give the regrrest« yea corter.Y
TIN, make tfte proper certifaafiores, and
report a0 your taxable Interest and
drvidends on your tax rettan, yow
Payments wie rat be subject a badarp
withho~ng. Payments you receive vrig be
wbject to backup withtaldatg if:
7. You do not Itfrnish your T1N to the
requester, or
2 The IRS tells the requestef that you
famished an incarrecl TIN. «
3. The IRS tells you that you are Subject
so backup wilfttrolWrtg because you rid rat
report all your interest and tLvitlends on
your tax return (f« reportable interest and
dividends onfy), or
4. You do not certify to the requester
that you are not subject to backup
withtaldrg order 3 above (f« reportable
interest and drvkfend aowurtts Opened
aka 1983 ortlyq, or
5. You tlo rat certify yOtr TIN. See the
Part 111 Instvctiore f« eiaeeptlats,'> "~ ~~ -
.....
Certalrt payees arts payments are - ...
exempt horn badnfp wttittalding and
information reporting. See the part 11
hstructiats and the separate 4tstrttctloro
for the Rogttester of Font W-ti.
How To Get aTIN.-tf you do not hex a
T1N, apply f« one Ytanedately. To appy,
get Form SSS, Application }or a Soda)
Security Number Card (for itltSvidwls),
from your local office of the Soda) Serxaity
Administration, «Form SSA, Application
for Employer Identification Nurlb« (1«
txr5ine5se5 and all outer entities), from
your IOCaI IRS offce.
I/ you do not have a TIN, write 'Applied
For n the space f« the TW in Part I, sign
and date the form, and give k to the
requester. Generally. you wID tlten have 60
days to get a TIN and give it to the
requester. If the requester does not receive
your TIN within 60 days, badrup
withhoding, if applicable, wia begin and
contirwe anti! you famish your TW: _
Yaktatitm m Nis T e your use ~
Panr,ersrip fl aver - .
17 Fan W-9 lRev. riq
CITY OF ATLANTIC BEACH
DOCUiUSNT REQUIRk~NTS CHECA.IST
NA BID BO:TJ (if required on this project).
OY.IGINAL Insurance Certificates (copies, :.eroxes,
or facsimiles are UNACCEPTABLE), naming the City of
Atlantic Beach as Certificate Holder, showing they
have obtained and will continue to carry Slorkers'
Compensation, public and private liability, and
property damage insurance during the life of the
contract.
C Thzee (3) references from companies or individuals
for whom the bidder has completed work or provided
a product during the past 12 aonths, of a comparable
size and nature as this project. However, naming
the City of Atlantic Beach as a reference on. east
projects is UNACCEPTABLE.
Proof of OCCUPATIONAL License (copies ARE
acceptable).
Bid submitted IN TRIPLICATE (three (3) sets).
Signed copy of Documents Requirements Checklist.
The above requirements have been noted and are understood by bidder.
SIGNED:
(Bidder or Agent)
DATE:
BID N0.
BID N0. 9798-38 - CONSTRUCTION OF 4TH STREET BEACH ACCESS.
TOTAL LUMP SUM PRICE BID TO CONSTRUCT 4TH STREET BEACE ACCESS:
SUBMITTAL-
BIDDER
BUSINESS ADDRESS
CITY, STATE 6 ZIP CODE
DATE:
CONTACT PERSON:
TELEPHONE NUMBER:
(Dollars)
SIGNATURE
TITLE
BUSINESS TELEPHONE
TAXPAYER IDENTIFICATION NUMBER (Federal Employer Identification Number OR
Social Security Number):
4'"S~. BeQCl, ,Access
I
,_
~ - 19 ~ - ~ ~ - 1B' -
N ~
SC~~.E ! ! 4 ID !Q ~ Q ~~
,4PPROX. zso sY
OF 4000 PS/
CDAlCRETE , 5"
TNK , flBEr'MfSN
Rf/NFORCED
(95 CY f)
Y
y,.
` FENCE ~ • _ v- - -
G
v. ~ ~ . ~ ~
_. r / G `U ~
r ,,
O ~ L ~' ~ ~
v ~ I !O
~ V b
EXP. JT. EVERY lO' (MA,~l.)
.
v , ~
.O , .. r ( +
I' y
v~ '
,, ~ ~
`i~v !/ y
. , ~..
Q
_~ ~
~;
;~
i %1~ °
~ `
/. ~
r 6 L
~ ~ ,~ -a
` ~ rJ
` `,
/2' ' ~ '
,~~
,BfA Cpl A VENUF
M
N
K
m
.. .,..
BID N0. 9798-38 - CONSTRUCTION OF 4TH STREET BEACH ACCESS
SPECIFICATIONS:
At 4th Stzeet and Beach Avenue, remove and dispose of all concrete
starting at edge of asphalt on Beach Avenue going east to existing
sidewalk including the 4' section of existing sidewalk. See attached
sketch.
Form, grade, place, and furnish 5 inches thick of 4000 psi concrete,
fiber mesh reinforced. FINISH SHALL BE COQUINA SHELLS TO MATCH
ERISTING.
Expansion joints at 10' O.C.
Crack control joints at 5' O.C.
Minimum one (1) year warranty from day of acceptance by the City.
All debris resulting from all activities shall be disposed of off-site
by contractor.
_:~ti.,~.,~.__ .. _,_
A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a
bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not
be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold
amount provided in Section 287.017), for a period of 36 months from the
date of being placed on the convicted vendor list. (Section 287.133
(2)(a), FLORIDA STATUTES).
Joan LaVake
Purchasing Agent
*k,tx*****xx~t*:**a**rr****************k***,t*x*x****,r*******r************
CITY OF
~itrctic b'eae! - ~larula
August 30, 1998
CITY OF ATLANTIC BEACH
INVITATION TO SID
BID N0. 9798-38
, -
1200 SANDPIPER LANE
ATLANTIC BEACH,FLORIDA 322334381
TELEPHONE (904) 247-5818
FAX (904) 24'7-5819
NOTICE is hereby given that the City of Atlantic Beach, Florida, will
receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing
Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM,
Wednesday, September 23, 1998, for CONSTRUCTION OF 4TH STREET BEACH
ACCESS. Thereafter, at 3:00 PM, the bids will be opened in the City Hall
Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida.
Bids shall be enclosed in an envelope endorsed "BID N0. 9798-38 -
CONSTRUCTION OF 4TH STREET BEACH ACCESS, TO BE OPENED AT 3:00 PM,
WEDNESDAY, SEPTEMBER 23, 1998."
Bidding Documents, specifications, and information regarding the bid may
be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane,
Atlantic Beach, Florida, telephone (904) 247-5818.
DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING:
1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles
are UNACCEPTABLE) naming the City of Atlantic Beach as Certificate
Holder, showing the bidder has obtained and will continue to carry
Workers' Compensation, public and private liability, and property
damage insurance during the life of the contract.
2. Three (3) references from companies or individuals for whom the
bidder has completed work during the past 12 months, of a
comparable size and nature as this project. However, naming the
City of Atlantic Beach as a reference on past completed projects is
UNACCEPTABLE.
3. Proof of Occupational Licenses (copies ARE acceptable).
4. Signed copy of Documents Requirements Checklist.
Bid prices shall remain valid for sixty (60) days after the public opening
of the bids. Goods and services proposed shall meet all requirements of
the Ordinances of the City of Atlantic Beach.
The City of Atlantic Beach reserves the right [o reject any or all bids or
parts of bids, waive informalities and technicalities, make award in whole
or part, with or without cause, and to make the award in what is deemed to
be in the best interest of the City of Atlantic Beach.
AGENDA ITEM NO:
DATE: `r ~Z $- 9f~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: BID NO. 9798-38
CONSTRUCT FOURTH STREET BEACH ACCESS
SUBMITTED BY: Robert S. Kosoy/Director of Public Works
Phil Nodine/Street & Maintenance Division Director
DATE: September 23, 1998
BACKGROUND: Bids were opened on September 23, 1998 to remove and
dispose of old broken up concrete at the 4'" Street beach
access and replace with 4000 psi concrete, five inches thick
and fiber mesh reinforced. The finish will be coquina shells
to match existing finish. The homeowners at 399 Beach
Ave. use this area to access their driveway and have offered
to contribute $1,827.50 based on a quote from a private
contractor just to do the area going to his driveway for
$3,655.00.
We had 3 bidders that met all City required qualifications.
Comerstone Concrete was the low bidder at $4,950.00.
RECOMMENDATION: Award Bid to Comerstone Concrete in the amount of
x4,950.00.
ATTACHMENTS: Bid Specification
Tabulation of Bids
Bid Submittals on file with t~ City Clerk
REVIEWED BY CITY MANAGER: `~ fl -CJ
a
U
l
`~
a
P F
~~ 0. X
C W
C
4
O ~
u W
U
o r
V q 6
A 4 ~
p p Z
W
U
6
a
h w
L
W
U
l\:
' a e
V F
Z
N
U
Q a o
0 X
i
W V
0
J W
LL U
a u
LL = u
O V F
Y Q ~ °~
~m
U o w ~
U ~
~ )
Q Hr IS ]
X
J z 4 W
F o u
Q V m Y
41 V W
U
s
F ~ Q y
W c LL
'd~
~ u
_
w< ~ c
o w
° W
O u
zc U
¢
O u
>
`
m X ~ m
~
C u W ~
H ~
fA
i 6
.
y W m
O > U w
V C
O
6 V
'V
m p 'a
M
U /~ A
C
' Z
] ~
C
w ~~ V Y V
G ~
W N
V
E I
^
w
Cl Y <V' Y N
A
M 4 .y M y
F U .Vj u C
V V
V ~
Z O 41 y R' V r'J
y'
2
Q
GI
~
M
aI
x
~ y
M
O
~
~ W
V~ 6 U ~
V
Y c n
~
~
~
~T vi u u O 8
U a
c
u
~
~
o w
l ° U ~' O C
V M y
y
H ' N 4 M' 14
9 'N
~
I O• W
p ~
N 6
U ~ w. iu p y
pT
~ y' V + I C V
'
m0 U P LL
E1
W C
M M ~' y V
~ W E> N
~ W vi
6
U ~ m A E Z O
U F Y
<
O W < Y
w [.l U O J W
= m H ~+ ~. O u ~..
H ~ O F W p °
aZ R 7 y
~ 2
m ¢ O f
~ m w
r
h
Z
W
f
O
U
m
'e
1 8EP-24-98 TNU 08:43 BaRNETTE CONSTRUCTION 904 249 9039 P. 02
BARNET~E
C O M 6 T R V C* i O N I u C O R ~ O w~ T C C
September 24, 1998
City Of Atlantic Beach
Robett Kosoy
Public Works Director
1200 sandpiper Lane
Atlantic Beach, Florida
Re: Bid 9798-40-MODIFICATIONS TO THE CHLORfNE HANDLING ROOM
AT BUCCANEER WATER TREATMENT PLANT #4
Mr. Kosoy,
As per the prerequisite to submit a bid for the improvements to the Buccaneer Water
Treatment Plant I made a site visit on September 22. At the time of the site inspection
Harry McNally was not available to walk through with me and another employee of the
city open the gate. At this time neither I or the city employee new of the special
requirements for the exhaust fan, and there is not any regt~iremcnts listed in the bid
documents. So when I put my bid together I included a allowance of 5300.00 for the
exhaust fan. On the evening of the 23rd, after the bid opening, I received a call from
Harry McNally stating that the fan needs to be a fiberglass fan and the cost of the fan
would be between $2000.00 to 52500.00, which is not included in my bid. I will be happy
to furnish the fan at my cost but I cannot famish the fan at the bid amount that I
submitted.
Thank You,.
~~----- ~~
Scott Barnette V
Residential • New Corntrudion ~ RertioddinB
447 ATLANTIC BOULEVARD • ATLANTIC BEACH, FLORIDA 32233 • TELEPHONE 6 FAX 904.249-9839
r~""' ra-~ Request for Taxpayer
tPe... as"~ ""' Identification Number and Certification
4MRw d M Trtty,rY
w~~ rMew Sennrt
nettle (tt iota NmeS, f9 frst lnd drdC ItR NrtK d IM pesm a Ha%MUSe rvrm0er You Cfetl n PYI I Otbit. Set Ys4ae
0
n
r
C nuairless tome (swt hro0rietar3 Ye iroeuctior6 on W je 2.)
n Posse chedr appro0aate Dwc ~ IrWividwVSae oroonnor ~ Corporatxm ~ Po
N Address (number, sVed. and era. or carte ro.)
m
Y
a
pay, state and LP code
Ester your TN in the appropriate box For
"vroividuats, tlus a your nodal seventy number
(SSN). For sole proprietors, see the instructions
on Page 2. For omen entices, it is your employer
idencfiration number (EINJ, tf you do trot have a
number, see How To Get a TIN below.
Note: N the aocarnf is in rrtore tften one name,
see the cllarf on page 2 /or guidelines on whose
number to enter.
$oual Yart y n,n,par
OR
Fmgoysr Ideneacatlan rserMr
Far Payees Isempt From Backup
Withholdatg (Ses Part g
instructions an Dale 21
Under paldtias of Perjury. I certify that:
t. The rttrtritat shown on tttis farm b rtry Correa taxpayer identifa9tion ntanber (or 1 am wNting for a number to lx 'awed to me), and
2 1 am not subject to backup witNlddirg because: (a! I am exempt from backup vvitMOldalg, « Ibl 1 love not beat rwuRed by rls lm«nal
Revenue Saviu~ flat I am stbjeci to backup withhdding as a result d e faAtre to 1sPon a0 interest or dividends, or (e) ma IRS has nodfied
me teat I am ra b^9a subject to b+eclarP vrilhhddirg.
Certificacon katr>xcons.-You must cross out aem 2 etwve if you have been notified 6y tM IRS that you are artenay subject to baWrp
wttfdlddirg beciuae Of urroerteponlrlg imagist or dividerWS on your tax rtum. For real estate lransaCiora, icon 2 does npl apply. For mortgage
interest paid ale acquisition err abaWamlart at sawed propary, orloNlatlon of debt, eorm~trtiorts to en 'sMrvidtnl retiratsa nrtarrgerrterd
(IRN. and gawally payrrlerrts other assn itlerest and dividends, you raa not rsgtired to afgn the Certification, but you must provide yew coneC
TIN. (Also see Part hl Mstruecora on page 2)
Sign
Here 5lgnattrre ~ Date ~
Section re/chances are to the Irrtemel
Revenue Code.
Pvpox of Farm.-,4 petson who is
required to Rte an 4lformation re¢Im with
the IRS ttttut get your coned TIN to report
income paid to you, real estate
Oartsactions, mortgage interest you paid,
the acgtdsition or abaMomlerK of secured
property, taticellation O( debt or
contributiore you made to an IRA. Use
Fenn W-g to give your eorrer.Y TIN to me
requester (me person requesting your TIN)
and, when applicable, (1) to certify the TIN
you are giving a correct (or you are waiting
for a number to be iswed), (2) to certify
you are not wbject to backup withhrolding,
or (3) to claim ezempUOn from backup
wrtnndding if you are an exempt payee.
3rving your correct TIN and making the
aPPropnate cemfications wi8 prevent
cerain payments from being sut~ect to
backup wimholding.
Note: l1 a requester gives you a lomr other
Phan a W-9 ro request your TIN, you must
use the requester's form it d is substantially
srmilar (o (hrs Form W-g.
4Nltat Is Backup Wimholding9-persons
making certain paymenLS to you must
withhold and pay to the IRS 31 % of such
payments trrder certain condicons. This Is
called 'badarp withtroWbg.' Payments
that could be_sut>ject to bardap
wimltoldng include interest, dividends,
broker and barter exchartge traresartiorrs,
rents, rgalties, norlempbyee pay. and
certain paymems from Rshing boat
operators. Rea! estate transactiore are tat
subject to badatp withttddng.
h you give the requester your corteet
TIN, make the proper certifiptiarts, and
report as your taxable cttereat and
dividends on your tax return, yew
payments will not be subject ro backup
withholding. Payments you receive will be
subject to backup wimltokfing ti:
1. You do not furnish your TIN to me
requester, or
2 The IRS tells me requester that you
furnished an incorrect TIN, or
3. The IRS tells you mat you are wbject
to backup vnmfrolding because you did not
report all yew interest and rvidends on
your tax return (for reportable interest and
dvidenes ony), or
4. You do not cMity to me requester
mat you are not wbject to badwp
withholding under 3 above (for reportable
Give form to the
requester. Do NOT
Send t0 the IRS.
m IoM 2 M Tsa uta
pine. ~ ..........................
Reouesler's name and address IopuonaQ
atxaura mtnoarlsl hers (aofiorvq
interest and dividend aocoums opened
after 1983 ony), or
5. You do not cerli(y yotr TIN. See the
Part III ktsVUCtiata tar mregrtlotu. ~- - ~ -
CetYain payees and payrttents are ... ...
exempt from bacfaP wimholdrg and
information reporcrtg. See the Part II
instructons and the sepa2te 6tstrudions
for the Requester of Farm W-g.
Haw To Get aTIN.-If you do not stave a
TIN, appy for one imme6atey. To apply,
get Forth 55-5, App6catian for a Social
Security Number Card (for individuals),
from your local offxx of the Sotal Sucurfly
Administracon, or Forth SSA, Appricacon
for Funployer Identification Number (for
businesses and all other entities), from
your local IRS office.
II you do not have a TIN, write 'Applied
For" in me space for the TIN in PaR I, sign
and date the form, and give it to me
requester. Gerleraly, you vrill then have 60
days to get a TIN and give 8 to me
requester. If me requester does not receive
your TIN vrimin ti0 days, badwp
withholding, i( apPficabk, wiU begin and
continue until you tumish your TIN: _
Form W-g (Pev. 7-sq
)/
CITY OF ATLANTIC BEACH
DOCUP:cNT REQUIP.k~'~hTS CHECY.LIST
NRI BID B0:7D (if required on this project).
OY,IGINAL Insurance Certificates {copies, ::erores,
or facsimiles are UNACCEPTABLE), naming the City of
Atlantic Beach as Certificate Holder, showing they
have obtained and will continue to carry :lorkers'
CoWnensation, public and private liability, and
property daaage insurance during the life of the
contract.
C Three (3) references from companies or individuals
for whom the bidder has completed work or provided
a product during the past 12 months, of a comparable
size and nature as this project. However, naming
the City of Atlantic Beach as z reference on. east
projects is UNACCEPTABLE.
~ ~ Building
ICI proof of Contractor's License (copies ARE
acceptable).
~I Bid submitted IN TRIPLICP_TE (three (3) sets).
i
Signed copy of Docu:~ents Requirements Checklist.
The above requirements have been noted and are understood by bidder.
SIGirED:
DATE:
BID N0.
{Bidder or Agent)
,. _ ~._
BID N0. 9798-40 - MODIFICATIONS TO THE CHLORINE HANDLING ROOM AT
BUCCANEER WATER TREATMENT PLANT t~4.
TOTAL LUMP SUM PRICE BID TO MAKE MODIFICATIONS AS DESCRIBED IN TWO-
PAGE DRAWINGS PROVIDED:
S
(Dollars)
AS A PREREQUISITE TO BIDDING, BIDDERS MUST CONTACT HARRY MCNALLY AT
(904) 247-5838, FOR AN APPOINTMENT TO INSPECT THE CHLORINE HANDLING
ROOM.
SUBMITTAL:
BIDDER
BY
BUSINESS ADDRESS
CITY, STATE & ZIP CODE
DATE:
CONTACT PERSON:
TELEPHONE NUMBER:
SIGNATURE
TITLE
BUSINESS TELEPHONE
TAXPAYER IDENTIFICATION NUMBER (Federal Employer Identification Number
OR Social Security Number):
/~~ REMOVE EXImNG CHLORINE
/ ~ SHED AND REPNR ANY DAMAGE
R0.0CATE E%ISfINC / ~
CHLORINE LEAK I ~
DETECTOR AND ~I ~
FEED DNE f- {J ~' 1
I I I I
I I I
I I I
I I I
I I I I
SOURi EAST CORNER \ I I I I / E%ISTINC BLOCK
PARTIAL FLOOR P L A N
SCALE: 3/B' 1' _0~
S
3~M
EXTEND
VV CONCRETE
N REMOVE EXISTING WOOD
LOW. VENT AND REFUGE
W
N TO END
OF EXISTING
/
EW METAL DOOR IN BUILDING
METAL FRAME
EXImNG
/ BLOCK WALL
~//
b
N
REMOVE EXImNG
BLOCK AS REQUIRED
I FOR NEW 3' DOOR
IXISTING PHOSPHATE I SAW CUT IN A NEW
SCALE TO REMNN I LINTEL AS REQUIRED
FlLL IXISTING I
LL
O
CO
H I
W%
N
CR
TE
E r
IN PHOSPHATE
ROOM FlLL EXISTING
VENT HOLES
NEW J' METAL ~ W/ CONCRETE
DOOR IN
METAL FRAME PHOSPHATE
ROOM NEW 4' BLOC
PARTffION
EXISTING
BLOCK WALL i~. u.: r:~: ruin :! ~.:I.'•~
NEw EXHAUST 0 CHLORINE RELaaTE
FAN IN WALL R
O
0M EximNc
E
CHLORINE 111
,,,
O E~p ECTOR
CYLINDERS ~ ~ AND FEED
DNES TO MERE
~ EXISTING 3'
DOOR
2848 MAYPORL ROAD CHLORINE ROOM AT WATER PLANT 4
ATLANTIC BEACH, FL PARTIAL F L 0 0 R P L A N
5 CAL E J/8' ~ ~' _ p•
RELOCATE EXImNG
CHLOPoNE SCALES
TO MERE
DRAWN BY: JRC
CHECK BY: RSK
, ~
O
DIRT DRIVEWAY
\, GATE
S' CHAIN UNK {[,}~~ ...
U _- ...
Z
W
z $ N
i ~.. Io
^
<
v i .N
p
o ~ r 3
2 N
S h
O ~
QO . P
;. m ' O
N 89'ST00" W 77.28' -
^
Gt•b IOITY
. .. --~710N~
~ ,
o .
....._ 0
.._.. iQ1RIlY POTION DErCTp"3\ N
0 CTOR
o GDARD POST b
i m 720' CONCR
` ~ 1-STORY
~
CONCRETE BLOCK a
' 'PIPES VALVE 6•
~
w
PIP
n .0'
{" PVC >t
~ /
~ "
°P~g1 CwatETe'
WATER °
~
TANK {. py
AtER
• wAmL vALVE
: SPIGOT
_
.. ~
._....
. .
`SECURI
0EIECTDN~,,,
; 0f
,,
6
_....
A1N LANK FEN('c ~ - .._.
3
u
' BAS~cD ON SURVEY BY BOATWRIGNT SURVEYORS, INC., 2/5/97
Y
3
I
O
NO
~L
f-
Q
POW~L POLE
VA~lES
C'y~K»~ L SI'E P! ,~
~~-
~:ti'AT~R ~,=!~T,•.;_'~T CITY OF' S~A'~: E'XI~IBIT 1
PLP.RT yC. L A11.~~L'v'TIC BEACH -_ -_ - ,
.;, _ ~~~
!~APPCVE1,iFyTj -- - - - - -
r
A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on
a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases
of real property to a public entity, may not be awarded or perform work
as a contractor, suppliers, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017
for a period of 36 months from [he date of being placed on the convicted
vendor list. (Section 287.133(2), FLORIDA STATUTES).
.loan LaVake
Purchasing Agent
**************************~**a***************************r***tx*~***~**~x
r
~tfa.rtic G'eac~c - ~lo~uda
1200 S:ICDPIPER Lr4~'E
ATL4:CTIC BENCH. FLORIDA 32233~a3S1
TELEPHO\E ~904i tai-5818
F.-1X i 904 ~ 24 i -5819
CITY OF ATLANTIC BEACH
INVITATION TO SID
SID N0. 9798-40
NOTICE is hereby given that the City of Atlantic Beach, Florida, will
receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing
Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM,
Wednesday, September 23, 1998, for MODIFICATIONS TO THE CHLORINE HANDLING
ROOM AT BUCCANEER WATER TREATMENT PLANT ft4. Thereafter, at 3:00 PM, the
bids will be opened in the City Hall Commission Chamber, 800 Seminole
Road, Atlantic Beach, Florida.
Bids shall be enclosed in an envelope endorsed "BID N0. 9798-40 -
MODIFICATIOi1S TO THE CHLORINE HANDLING ROOM AT BUCCANEER WATER TREATMENT
PLANT C4, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 23, 1998."
Bidding Documents, specifications, and in=ormation regarding the bid may
be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane,
Atlantic Beach, Florida, telephone (904) 247-5818.
DOCUMENTS REQUIRED TO BE SUBMITTED IN SID PACKAGE AT BID OPENING:
1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles
are UNACCEPTABLE) naming the City of Atlantic Beach as Certificate
Holder, showing the bidder has obtained and will continue co carry
Workers' Compensation, public and private liability, and property
damage insurance during the life of the contract.
2. Three (3) references from companies or individuals for whom [he
bidder has completed work during the past 12 months, of a
comparable size and nature as this project. However, naming the
City of Atlantic Beach as a reference on past completed projects is
UNACCEPTABLE.
3. Proof of Building Contractor's License.
4. Signed copy of Documents Requirements Checklist.
Bid prices must remain valid for ninety (90) days after the public opening
of [he bids. Goods and services proposed shall meet all requirements of
the Ordinances of the City of Atlantic Beach.
The City of Atlantic Beach reserves the right to reject any or all bids
or parts of bids, waive informalities and technicalities, make award in
whole or in part with or without cause, and to make the award in what
is deemed to be in the best interest of the City of Atlantic Beach.
August 31, 1998
AGENDA ITEM NO:~_
DATE: q'Z S' ~I~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: BID NO. 9798-40
MODIFY CHLORINE HANDLING ROOM AT BUCCANEER
WATER TREATMENT PLANT #4
SUBMITTED BY: Robert S. Kosoy/Director of Public Works
Harry E. McNally/Plant Division Director
DATE: September 24, 1998
BACKGROUND: Two chemicals are used in the water treatment process.
Chlorine is used for disinfection and orthophosphate as a
corrosion inhibitor. During a routine inspection by HRS we
were informed that our chlorine and phosphate could not be
stored in the same room. We budgeted the money this year
to divide the chlorine handling room, install doors and
remove an old chlorine room.
We had two bidders. However, one of the vendors was
unable to meet Harry McNally on-site as required and did
not obtain additional information about the project. We
would like to reject all bids, and re-bid the project so that
specifications can be clarified to eliminate the need for a site
visk.
RECOMMENDATION: Reject all bids, and re-bid project after specifications are
clarified. The funds in account #400-4301-533-6200 will
need to be rolled over to Fiscal Year 1998-1999.
ATTACHMENTS:
REVIEWED BY CITY
Bid Specification
Tabulation of Bids
Letter from Scott Barnette dated 9/24/98.
Bid Submittals on file with the City Clerk
m
°~ W
U
rY C
a
= r
w
c
a
c
Y
6 C W
O v
E
`
o t n
o Ya ~
D o Z
V
a
w
w
U
a
F
2
W
U
Q
Q a
~ X
~ W
J W
~y V w
LL = o. m
F
j u
F W
m u
V W ~
V O U d.
F W 0. ~ ~ ~ O ~ >
Z
w r O
J ° w Y
.
i
a .r 4
Q
>
~~
W
",
O c U y
c
U Y O. Y
z u
M IC
` F m
Fs
a
' = o
~ F
V fW.l Q H
M O y
ac w a O ) i ~ , u
~ -
.r ~
x ~
N c
,
]
v u w ~
f
.
H M Y
YI
z m w
l
1 8
u
.
W Uu
a
w
.t c
4 2 Y f u
rt
Y
Yy] > F 6 ~ 4
C
6 u IB .
l .Yi U
N ~ tt
W Y i K Y
ISi1 F
~ u ~
~ u
Y
C
'L M p W
•i Y
q ~ U 'O
Z p
p 0. O v N u
v O < L
FF R ~+
W U W
u C
u
O ~O 6 0 Y ~ Q
F I~ ¢ F N C Y M y
VI
W m U o m M -
W . +
W 0.' P N N M V Z .
O ,
Y
N N W m t 0.'
P
O w Y O Y J
C ~
mH U W N W
y' Y M
W
Q W L
~ aa ~ O M
U m Z :
~..~
Oq
~ 4W1 W F .
~~1 N N O Y Y
<
`
H ~ F y O F M O <
W
J ~ W
~ R Z
~
W
H LL m
F
F
2
W
f
0
U
Fwm w.9 (ne.. }9q
Note: Writing `Applied For on the torch
means that you have already ttopGed Id a
7IN OR that you intend to appy Ion one
soon.
As soon az you receive your TIN,
complete another Form W-9, indude your
T1N, sign and date Me forth, and give it to
the requester.
Penalties
Failure 7o Famish TIN.~1 you fad to
famish your sorted TIN to a requester, you
are subject to a penafty of S50 for each
welt failure unless your failure is due to
reasonable cause and not to wi9ful neglect
CMT Perutty for False Imomution IM1fith
Reseed to N!rtfYtolding.--If you make a
false Statement Vrlth nil reasOfwblE ba56
that results in rio backup withholdtng, yw
are stlbjed to a 5,500 penalty.
Gtmkwl Persafty for FaisNyatg
Imarmatior~- Willfuly talsilying
ccrtlfintiorts or atfirnations may subied
you to erkttinal penalties induQng fines
and/or imprisonment
Miscue of TINs.~f the requester
disdoses or uses TINS in violation of
Federal Ww, the requester may be subject
to dull and rsiminal penalties.
Specific Instructions
Name.--If you are an individual, you rtuut
generally enter the name shown on your
soda) seaaity card. However. if you have
changed your last name, for instance, due
to marriage, without informing the Social
Seamy Administration of the name
lunge, please enter your first came, the
last name shown on your sadal seauiry
card. and yea new last twine.
Sde Proprietor. You must enter your
tMividttal nartte. (Enter either yola SSN or
EIN in Part I.) You may also enter your
business rtatne rx'doirtg business az'
name on the business name inc. 6eter
your name az shown on your soda)
SeWnry Card arld bUSifte55 name as it WdS
used to apply for your ~N on Fbrtn SS-4.
Part f-Taxpayer Identification Number
(nM
You must enter your TIN in the appropriate
boz. if you are a sde proprietor, you may
enter your SSN or EIN. Also see the a,art
on This page for further clarifiption of
name and TIN combnations. II you ~o not
nave a TIN, lollow me instructions under
How To Ge[ a TIN on page 1.
Part II-For Payees F~cempt From
Backup Withholding
Individuals (irxWding sole proprietors) are
not exempt horn backup wihtolding.
Corporations are exempt horn bacfap
wTmnolding for certain payments, such as
interest and dividends. For a complete list
of exempt payees, see me separate
InsWCnonS fdr me Requester of Forth
W-9
If you are ezemP[ from backup
witMwWing, you shadd sGa complete mix
form to avoid possible ertoneous backup
wimholding. Enter your correct TIN in Part
1, write 'Exempt' in Part 11, and sign arW
date the form. If you are a nonresident
alien or a forego entity not wbject to
backup withholding, give the requester a
completed Fonn W-0, Certifrate of
Foreign Status.
Part III-CertificaEOn
For a pint account, ony the person whose
TIN a shown in Part I shoultl sign.
1. Imerest Dividend, and Barter
Exchange Accounts Opined Before 1984
and Broker Accounts Considered Active
During 1983. You must give yota rnrted
TIN, but you do not have to sign the
certification.
2 Interest, Dividend, Broker, and
Barter F~rchange Accounts Opened After
1983 and Broker Aeeaarts Considered
Inactive During 1983. You must sign the
certification or badwp withholding witl
appy. If you are subject to backup
withholding and you ate mercy providing
your coned TIN to the requester, you must
uoss out Rem 2 in the cerfificadon before
signing the form.
3. Real Estate Transactions. You must
sign the Certificafion. You may cross out
item 2 of the certificafion.
4. Other Payments. You must give your
correct TIN, but you do not have to sign
the certification unless you have been
notified of an incorted TIN. Other
Payments include payments made in the
course of the requestefs trade a lxuiness
for rents. royalties. goods (other than bills
for mercitartdae), rt>edeal and healCt care
services. payments to a ranemployee for
services (uiclttding attorney and accalnting
lees), and payments to certain fshitg boat
aew members.
5. Mortgage Interest Pakf by You,
Acgtisitlon a Abandonment of Scoured
Property, Cancellation of Debt, or IRA
Cortribtrtiotu. You must give your tzrtect
TIN, but you do not have to sign the
certification.
Privacy Act Notice
Section 6t09 requires you to give your
cones[ TIN to persons wfto mtst Ne
information returns with the IRS to report
interest. dividends, and Derwin other
utcome paiC to you, mortgage Imerest you
pa~C, me acquishon or abandonment of
secured property, cancellatan of debt, or
contribWOns you made to an IRA The IRS
uses the numbers for identification
purposes and to help verily tbe acctaacy
of your tax return. You must provide your
TIN whether OI net yW are fequired 10 file
a tax retain. Payers rout generaly,
withheld 31 % of taxable interest dividend
and certain other Payments to a payee
who does not give a TIN to a payer
Certain penalties may also apply.
What Name and Number To
Give the Requester
For this type of ueouftt:I Giw: Nrnt ono Syt et:
,. 4ww.y Tht i,yrleiyr -
z Tw v mac 7M and aw,> al ttr
roivdats (Pitt soaux or, Y txxsEiyo
roanp 4,ea h fie
on eie saxanr •
i cvsnaaan ream of The nrv
miar hrvfam Gtll
b Mi.ors A[Q
a. a Tha vain The 9rrMr-clines
TO>r110 SN11g5
b,e[I trYibr 6
eeo Coates!
e. Sotafq trtru Ile ctW aww •
avsux ttvt it tut
tegr cvtfe eves
vneer woe Isar
S son rxopletenhD 1M evew ~
for mix type of accoute I car. name artd F]N of
Q sae piepiet«sho The owner •
7. ArYE nest estate, er legal ane[y
pnecn oust
B Ccipoia,s Ths ooiporafkn
9. Asaocietuix CID, ttr etpritratlen
ralgixa, eurnaa..
soixaQnl o Deer
rui~rpt
oryarmem
1d ?arnerYip Th ptmenfip
11. Aboker or,.puadw
ra+irwo ttw tiafor ar romiiw
tz Arm,Se wfm eb rl» pare ariety
bep><tnerna
n in M rvro
a a pGrc eiNq t>~
as • sac or tool
.
l
~
9o
msm2 f
ioo
acei:t or pedQ k
,aosh~s aprNnsal
peaam Pamwrtls
• Li# lief erC cicfe ew rsr. al ti pfapt wf®s
r..ror you inee~
•CiUe h riw,p's 1WtM arto 4rt» M Irtr,ofs SSrI
sYO„ mat Yow yar hSwksr r~rw. des you rrq ebo
rtser)+ar bvvrm v'dptq deiwa d rrne. Yw
it~y uas esr you SSN «BN .
'fist fie ana e.er *u r~rr a ti ~ etR estaa
ar p.aon tae tbo rct aner, err 11N d h ptmral
rsperrteti.e ar cafes ufess the tapY r+tmY bt! is
not tlasguteo h h aooaa[ arJ
Note: a rq cane is rirJed when more !/sa't Orre
nTM 6 iSfed, ate ralnber wY be nerKJdered IO
!x mar o/ the first cane fisted.
1S
Fawn rr-~ Request for Taxpayer Give roan to ttee
`q`" ~U Iss°' Identification Number and Certification requester. Do NOT
oeOe""~" °""' ~'ei4"s' send to the IRS.
sa...a n..... s.r~
Mane (v lava nsrrtes, isf fast artl drtie IIK rum! d vie ptrsm a enay Mars! raenber y°u err it Psrl I eebw. See Y¢eratibm m a 2 a
° ~ R yaw agar ka riaaaeL)
n
~ austneu tome ($ok r>'aor+er«a see irtseuctions on w9e 2.) .
`o
c
4 Poise r1KCk abpraput! DO>< ~ IrramauaVSde pop^!IM ~ CaraanWn ~ Parlrrdslvp ~ Olrrer ~ ~_.
° Address (number. sveet, an0 apL a was rw.) q
e eouesrr s tome arw addrm (ootionaq
°
a __
C:aY, stet urtl ZIP Cade
Enter your TIN in the appropriate box. For
individuals, this is your social seaxiry number
(SSN). Fa sde proprietors, see the instructions
on page 2. For other entities, tt s your employer
identification number (E1N). tt you do not have a
number, see How To Get a TiN blow.
Note: N the eoootrnr a in rtpre than one name,
see rha dtart on page 2 for guidelfrtes on whose
nfrmtler f0 GmK.
UrWer p d pegtxy, I oartify that:
S°dal NQl1(y Iidllbar
OR
E+nPtas~r teentlfutlan nrartbw
acmVe numbarts) Irre (opbbreQ
For Payees Ettetnpt From 8xkttp
Witiilokfmg (Sae Part g
instrtletiore on pace D
t. The nurtbw sham m th's forth Ls my coned taxpayer identifiwtbn mrmber (Or I am wahkg for a rwrtrbw to ba issued to ma), and
~- tam not subject to backup wittrhddirg I»wuse: (a) 1 .m exempt from eatiarp wiMddirg, or (b) I have not heart noaaed by Ms kismet
Revwtue Sarvite tfmt t am ssrbject to bedcuP wi[ttttdding as a resuh d a (setts to report a0 interest or dividends. or (c) the IRS tns rrodfiad
me tftat 1 am no bngar subject to Wdap witnndding.
CertiRwtion trrwetio+rs.-You must asst out item 2 above i you have hem notified by ifte IfiS that you are amenity subject to bacla~
vrrttrholdutg because d underreporting 6rterest a dividends an your tax rattan For real estate transbtxiore, item 2 does not apply. For mortgage
imar64 paid. the ncquisilion or abandotanent o1 secured Property. tartw118tlon d (lets( contribtaiorts to an individual retirement Mangwneltt
(IRA), and gertwaay payrnems other man merest and divider WS, you sea not ragtired to efgn the Cerfrficatbn, bid you mutt prtdtAde yorr sorted
i IN. (Also see Part III ktstructiorss on page 2a
Sign
Here
Section re/enxtces are to the 4rremal
Revenue Code.
Ftrpoae Of Form.-~4 person who is
-iequirad to file an IMOnnalan realm with
the IRS rtes( get your cortect TIN to report
Income paid to you, real estate
trartSaCtiorK, mortgage interest you paid.
the aegtdtition ar abantlarmertt of waxed
Property. cancellation of debt. or
contributiau ydu made to an IRA Use
Form Y/-9 to give your correct TIN to the
requester (the person requesting your TIN)
and, when applicable. (i) to certify the TIN
you are giving is Dotted (or you are waiting
rot a number to be rswed). (2) to certify
you are not wbject to backup withholding,
or (3) to cWim exemption from backup
vnrhhdd.ng it you are an exempt payee.
Giving your Correct TIN and making the
appropriate ceNlk:ations will prevent
Certain payments lrom being sugecf to
backup withholding.
Note: I/ a requester gives you a /orm other
than a W-9 to request your TIN, you muse
use iris nquesrers loan i1 it is substantially
shriller ro (hrs Form W-9.
What Is Backup Withholding?~erwns
making certain payments to you must
withhold aM pay to the IRS 37 % of wcn
payments antler certain cartdrtions;. This is
called 'badap witltttoldulg.' Payrttwtts
that caAd be subject to baclalp
withitoldmg YtUtrde htterest, dviderWs,
broker antl barter exchange bartsac4on5,
rents, royalties, nonerttployee pay. and
certain payrttmts from fshig boat
operators. RP.aI estate transactiore are not
wbjed to backup withfwldrg.
tt you give the requester your cortect
TIN, make the proper certifications, and
report ae your taxable irrterat and
dviderWs on your tax return, your
payments will not be subject to badap
withttdding. Payments you receive call be
subject to backup wiatttoldag is
1. You do not famish your TIN to the
requester, or
2 The IRS teas the requester that you
famished an incorrect TIN, a
3. The IRS idis you that you are subject
to backup withholding because you Jtd not
report all your interest and dvidertds on
your tax return (for reportable interest and
tlivitleMS Dory), or
4. You tlo not certify to the requester
that you are not wbjed to badwp
wiNttdtlirsg under 3 above (for repotabe
interest and dividend aazttrtts opened
after 1983 onfy), Or
5. You do not certify yar. TiN. See the
Part 111 ktsirtlctions for axoe{Alore. ~~
Certain payees and payments are .. . _
exempt from baclarp withholdng and
informationreportirlg. See the Part tl
Instructions and the separate htstrtlctlotts
far the Requests of Form WEB.
How To Get a TIPI. -It you do not have a
TIN, appy for one irmtediately. To apply,
get Forth SSS, Application far a Sot9al
Seauity Nturtber Card (for irtQrviduals),
horn your local office of the Soda) Sxvily
Administratan, or Farm SSA, Application
for Employer Identification Number (tor
businesses aM all other ambles), horn
your local IR$ Office.
it you do not have a TN, write 'Appied
For' in the space for the TIN in Part I, sign
and date the torte, arW give it to the
requester. Gerteraly, you wit Uton have 60
days to get a TIN and give it to the
requester. If the requester does rat redeivE
your TIN within fi0 days. backup
withholding, i( applicable, wit begin and
continue until you (tartish your TIN: _
17 Farm W-9 (Re..3-9q
CITY OF ATLANTIC BEACH
DOCUi•:cNT REQUIP.EN°NTS CHECKLIST
N/A I BID BOaD
(if required on this project).
ORIGINAL Insurance Certificates (copies, ::erores,
or facsimiles are UNACCEPTABLE), naming the City of
Atlantic Bezch as Certificate Solder, showing they
have obtained and will continue to carry corkers'
Compensation, public and private liability, and
property damage insurance during the life of the
contract.
CI Three (3) references from companies or individuals
for whom the bidder has co^~pleted work or provided
a product during the past 12 months, of a comvarzble
-size and nature as this project. However, naming
the City of Atlantic Beach as a reference on vas[
projects is UNACCEPTABLE.
JOURNEYMAN
?roof of STRUCTURAL WELDER'S License (copies ARE
acceptable).
C Bid submitted IN TRIPLICP.TE (three (3) sets).
Signed copy of Documents Requirements Checklist.
The above requirements have been noted and are understood by bidder.
SIGriED:
DATE:
(Bidder or Agent)
BID N0.
BID N0. 9798-36 - FABRICATION OF TNO (Z) NEiJ STAINLESS STEEL
ENCLOSURES FOR CATERPILLAR GENSETS it 6 i2,
OF THE SAME DESIGN AS EXISTING ENCLOSURES
TOTAL PRICE BID TO FABRICATE ENCLOSURES AS SPECIFIED:
SUBMITTAL•
I3IUUEK
BUSINESS ADDRESS
CITY, STATE 6 ZIP CODE
DATE:
CONTACT PERSON:
(Dollars)
S L(GNATURE
TITLE
BUSINESS TELEPHONE
TELEPHONE NUlfBER:
BID N0. 9798-36 - FABRICATION OF TWO (2) NEW STAINLESS STEEL ENCLOSURES
FOR CATERPILLAR GENSETS 61 b 82, OF THE SAME DESIGN AS
EXISTING ENCLOSURES.
SCOPE OF WORK:
Febricate new stainless steel enclosures to replace existing enclosures
on Caterpillar Gensets it b /2. Enclosures to be of the same design as
existing enclosures. All metal shall be type 304 stainless steel,
16-gauge. All hinges shall be type 304 stainless steel with stainless
steel pin. All fasteners shall be type 304 stainless steel with Nylock
style locking nut. The replacement enclosures will be weatherproof.
QUALIFICATIONS OF BIDDERS:
A welding contractor submitting a bid must be able to cut, shape, weld
and install various products of stainless steel. Work can be done in both
a shop setting or at the installation site. Contractor must have at least
one Journeyman Structural Welder w/four years of formal training
(apprenticeship) and five years experience. This individual shall be
licensed by [he City of Jacksonville Trade Qualifying Board (or a county
having a reciprocal licensing program), and licensed by [he City of
Jacksonville (or a county having a reciprocal licensing program), as a
Journeyman Structural Welder. Contractor must be able to provide shop
drawings.
THE CONTRACTOR MUST VISIT THE SITE PRIOR TO BIDDING. CONTACT TIM TOWNSEND
AT (904) 247-5842 FOR APPOINTMENT.
A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid
on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases
of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017,
for a period of 36 months from the date of being placed on the convicted
vendor list. (Section 287.133(2), FLORIDA STAT[TTES)
Joan LaVake
Purchasing Agent
* * * * * ~ * r * * * * * * * * • * * • * * * * * * * * * * * * x * x •
CITY OF
~Qtlasctic b'eaclc - ~foua~a
- 1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE (9041247-5816
~'\ FAX 19041 247-5819
August 28, 1998
CITY OF ATLANTIC BEACH
INVITATION TO BID
BID N0. 9798-36
NOTICE is hereby given that [he City of Atlantic Beach, Florida, will
receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing
Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM,
Wednesday, September 23, 1998, for FABRICATION OF TWO (2) NEW STAINLESS
STEEL ENCLOSURES FOR CATERPILLAR GENSETS rel b 62, OF THE SAME DESIGN AS
EXISTING ENCLOSURES. Thereafter, at 3:00 PM, the bids will be opened in
the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach,
Florida.
Bids shall be enclosed in an envelope endorsed "BID N0. 9798-36 -
FABRICATION OF TWO (2) NEW STAINLESS STEEL ENCLOSURES FOR CATERPILLAR
GENSETS //1 S 112, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 23, 1998."
Bid Forms, and information regarding [he bid, may be obtained from the
Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach,
Florida, telephone (904) 247-5818.
DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING:
1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles
are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate
Holder, showing [he bidder has obtained and will continue to carry
Workers' Compensation, public and private liability, and property
damage insurance during the life of [he contract.
2. Three (3) references from companies or individuals for whom the
bidder has completed work during the past 12 months, of a
comparable size and nature as this project. However, naming [he
City of Atlantic Beach as a reference on past completed projects
is UNACCEPTABLE.
3. Proof of Journeyman Structural Welder's License (copies are acceptable).
4. Signed copy of Documents Requirements Checklist.
Goods and services proposed shall meet all requirements of the Ordinances
of the City of Atlantic Beach. The Ci[y of Atlantic Beach reserves the
right to reject any or all bids or parts of bids, waive informalities and
technicalities, make award in whole or in par[ with or without cause,
and to make the award in what is deemed to be in the best interest of [he
City of Atlantic Beach.
AGENDA ITEM NO:~_
DATE: ~ Z " 9 a
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: BID NO. 9798-35
FABRICATE ENCLOSURES FOR TWO (2) GENERATORS
SUBMITTED BY: Robert S. Kosoy/Director of Public Works '~~
Tim N. Townsend/Utility Plants Division Director
DATE: September 23, 1998
BACKGROUND: The original housing enclosures for generator #1 and #2 are
old, corroded and in need of replacement. This bid is for the
replacement of these housing enclosures. The enclosures
are to be made of stainless steel. The bid was open to all
qualified metal fabricators.
We received two bids. One bidder did not meet specified
requirements and was rejected. Therefore, the successful
bidder was Viaplex Metal Fabrication Co., Inc. at
$21,000.00. Of the contractors that the Purchasing Agent
advised of the bid, several were contacted and did not bid
due to their workload requirements, size of the project,
inability to work on stainless steel or inability to provide a
journeyman structural welder.
RECOMMENDATION: Award bid to Viaplex Metal Fabrication Co. Inc. at
$21,000.00.
ATTACHMENTS: Bid Specification
Tabulation of Bids
Bid Submittals on file with the City Clerk
REVIEWED BY CITY MANAGER:
m
a W
U
n
3 4
P ~..:
O~ a X
W
G
O ° U
~ t 6
4 A
6
F
R G
O O
Z
7
_V
a
x
W
W
U
a
F
z
w
v
Q a
X
W
Q I i
J w
LL v
= ~
O
U _
W z
~
fL
U
U v
H ~
Z 6
Q X
J w
Q
w
U
2
a
~_
z
W
U
.~ a
z " F
~ x
S .-~i W
H
$
~ ti c U ]~
'
m o ¢ '1~~ 111 '- l~
W r ~ ` ~ „
{+ V
~
4
f. ~~ i
^ W
S w
Y U d ^
i Z
~ T ~ • ~•
Fr ~ \
U
6 C
t` ¢ ~ F,
W W
O D U Z D
O
, W
O
aH a ,
a M O
F
< O
\
f
a
O
4
~
~
`1.
...1 t
I < m . Vl
~ -~ H n N m
Nrn c
ai W m W ~ o ~
zz
mPi N W U F ~ r
LL
o~=
`~` P
¢ 0.'
` L.
o p
'd
~ X
3
Y 0 m .J I
J O F C j F K ~ "
V~
m 2
f ~ D f
G ~
H
2
W
f
O
U
3Es
O
v W 8
U
a a¢
~
v
5
h
h
W
~ Y
~.
~.
c p, ~
w $
~ x a
U .~
0
O6 ~ ~ w U
H G
O r Q
.a o a
?: n m x ~-
O O vi n 2
a ^~ ~
ti w
0
U
H a h ~ h l 0
~ .
? v.
L a' x ~ N ~
W w a4 ~
01 J
O F
N
D sw
~ `~d a
n
2
v o ~
w o ~
U
n
~
,g
C h
o
~ s v ~ 7
~ ~ o
~ ~ w ~ ~ ~'
0 Hzw w
LL
a
~
L F a
~1
7 U r
€°m
~a Z
. W ~
m
~ ~
(~ v O v c~
0 ~ m
~ o a O O
Z Z I
a ~ W ~ ~ ~
.
l
w
Q W
ro w
U
x 6 9
a
U W 6
~ a n ~
F H F 2
r
d
¢
v "
r
h1i
~
3
W v~
V}
~ ~ ~
W ~ I~,
..t W ti
7 b G W
o a c]
Vl N Q
•L W Y y
U .-1 V
< 6 n F
~J N ^I =
• !-~ ~
N U
a~a ~~
[u W (<i ~ 2 0 y
~
O 0;
I 5 ~
~ w
O
.~ N~,
~
rl
Y OHO .
O U
o Z
~ ~ y
M'
z S
0 <I~
F C
O of
of
~ 1
h
1 4 N
.l W `
.-~ a3 ¢ O < ~ I Z
K ~ F ~ N S (Y
'. f.~l "C
~'n
U I W
~ .
~ D
O
] T
O
P ~
~
=1` a.
n LL U
N H Q ~
0
.• ~ o. w z a o
~„a~i ¢ w o ~ i
v o m ,~ ~ 3 ~
YI'
OF ~
O FIx ? I
)
~
LL 0 W
N
~"
Z
W
0
U
Y
b
°a
m
BID N0. 9798-35 - ONE (1) 1999 (OR 2000 IF DELIVERED AFTER MARCH 1999)
ROLL-ON/ROLL-OFF TRUCK WITH GALBAEATH OUTSIDE RAIL,
ROLL-OFF NOISE LATH 60,000-POUND CAPACITY
TOTAL PRICE BID FOR ROLL-ON/ROLL-OFF TRUCK, as Specified:
NO BID
MAKE AND MODEL BID: NO BID
(Dollars)
OUR WORK SCBEDULE PREVENTS US FROM BIDDING AT TBIS TIME
PLEASE BEEP US ON YOUR BID LIST
SUBMITTAL:
MACK SALES OF SOUTB FLORIDA INC $Y N_J. NICHOLS
BIDDER
1490 N.W. 22 ST. /~J ~~[,(~.}.-~
BIDDER ADDRESS SIGNATU
POMPANO BEACB, FL 33069
CITY, STATE 6 ZIP CODE
MGR. MUNICIPAL/WASTE EQUIPMENT
TITLE
nnTE; 9/18/98
CONTACT PERSON AND TELEPHONE NUMBER:
(954) 984-9494
BUSINESS TELEPHONE
SAME
ADDRESS OF BIDDER'S SALES AND SERVICE DEALERSHIP:
MACK SALES OF SOUTB FLORIDA, INC.
N.W. 22 ST.
POMPANO BEACH, FL 33069
Mailing List (Cont'd):
GREAT SOUTHERN PETERBILT
5175 West Beaver S[reet
Jacksonville, FL 32254
At[n: Mike Kennedy, Sales Manager
MOODY TRUCK CENTER
4600 Phillips Highway
Jacksonville, FL 32217
Attn: Chuck Calhoun, Sales Manager
MIKE DAVIDSON FORD
9650 Atlantic Boulevard
Jacksonville, FL 32225
Attn: George Brunkman
TOM NEHL TRUCK COMPANY
417 S. Edgewood Avenue
Jacksonville, FL 32205
Attn: Gus Bacalis
Mike Graber, Sales Manager
ASBEN TRUCK CENTER
5051 West Beaver Street
Jacksonville, FL 32202
Attn: Bob Asbel, Sales Manager
McCLAIN SOUTHLAND EQUIPMENT
P. 0. Box 1046
Bartow, FL 33831-1046
941-533-9076
FX 941-533-3316
CLARKS WASTE
4650 SW 51st Street
Suite 701
Davie, FL 33314
ph 888-474-0014
FX 954-587-3164
Hailing List:
STEELE TRUCK CENTER,
2150 Rockfill F.oad
Fort Y.yers, FL 33916
941-334-4676
FX 941-334-4676
INC. ORLANDO TACK SALES b SEF.VICE
2200 W. Landstreet Road
Orlando, FL 32809
800-800-i~tACK
FY, 407-826-0914
LONG ENTERPRISES, INC.
1039 N. U.S. Highway 27
Haines City, FL 33844
813-422-8663
FX 813-421-7051
JACKSOWILLE HACK SALES b SERVICE
1986 W. Beaver Street
P. 0. Box 2880
Jacksonville, FL 32203-2880
904-354-3721
FX 904-354-3807
TRI-STATE EQUIPMENT, INC.
10264 U.S. Highway 29 SOUTH
P. 0. Box 1081
Live Oak, FL 32060
904-364-1117
F:: 904-364-4629
MACK SALES OF SOUTH FLORIDA
6801 N.W. 74th Avenue
Miami, FL 33166
305-883-8506/800-964-6225
FX 305-883-0748
RAIrEY' S TRUCY. PARTS, INC.
1650 North West 38th Avenue
P. 0. Bo: 1801
Ocala, FL 34478
904-867-1982
FX 904-867-8459
GEAR b WHEEL, INC.
1965 Stanhome Nay
Orlando, FI. 32804
407-843-1900
FX 407-422-9013
H b S TRUCK P~PAIR, ZNC.
1709 Transmitter Road
Panama City, FL 32404
904-785-1549
FX 904-769-8376
HACK SALES OF SOUTH FLORIDA
1490 N.T:. 22nd Street
Pompano Beach, FL 33069
305-984-9494
FX 3G5-924-9493
?PACK SALES OF SOUTH FLORIDA
7151 Industrial Drive South
Riviera Beach, FL 33404
497-842-6225
FX 407-863-6836
TALLAdASSEE MACK SALES, INC.
4740 Blountstown Highway 20K
P. 0. Box 5889
Tallahassee, FL 32314
904-575-8655
FX 904-575-8659
TAMPA MACK SA:.ES AND SERVICE
7810 Adamo Drive
Tanpa, FL 33619
813-626-7141
FR 813-622-7297
TRUCKS 6 PARTS OF TA2:PA
1015 S. SOth Street
Tampa, FI, 33619
813-247-6636
FX 813-247-4465
KACX SALES OF ATLANTA, INC.
780 Y.emorial Dr. S.E.
P. 0. Box 18027
Atlanta, GA 30316
404-577-5230
FX 404-589-0658
F«m W.9 (Rev. J~9q
Note: Wnrirg "Appaed For" on the form
means rfter you Aave already applied for a
TIN OR tAat you intend ro apply for one
soon_
As soon az you receive your TIN,
complete another Form W-9, include your
TIN, sign and date me torts, and give a to
me requester.
Penalties
Failure To Furnish TIN.~f you fail to
furnish your correct 71N to a requester, you
are subject to a penalty of S50 for each
such failure unless your failure rs due to
reasonable pose and not to willful neglect
CIviI Penalty for False Imorrnation With
Resped to IM1fithfwld'vtg.-11 you make a
false Statement Wfm AO rP.aSOflaWe baziS
that results in no backup withholding, you
are strbjaet to a 5500 penalty.
Cfirtttnal Penaky for Falstfyrlg
Imortnafiort- WdHuYy falsifying
Ceftlflpbbfl5 Or alfumations may subject
you to frirtinal penalties incluQng fines
and/or irttprisdnmenL
Mistue of TINS.-N the requester
d~sdoses or testis TINS in violation of
Federal law, me requester may be subject
to dvd and airtdnal perWties.
Specific Instructions
Name.-fl you are an individual. you must
generaty enter the name shown on your
social seaaity card. However, if you have
titanged ytxr lazt name, for instance, due
to marriage, witlatrt informing the Social
Searfty Administration of me name
mange, please enter your first name, me
last r1am10 S110Wr1 Oft your SOCIaI secudtY
card, and your new last name.
Sde Prtrprielor.-You must enter your
kadividtW rtarne. (Eater eitntr yolr SSN or
FJN in Part 1.) You may alw timer your
Dusinesss name a'tloalg business az'
name on the business name line. litter
your name az snows on your social
security card and business name az it was
used to apply for your EIN on Forts SS-a.
Part L-Taxpayer Identification Number
mro
You must enter your TIN in the appropriate
box. II you are a sde proprietor, You may
enter your $$N or EIN. AI50 see me chart
on this page la further clarifiption o1
name and TIN combnations. II you do not
nave a TIN, follow the inswctions under
How To Get a TIN on page 1.
Part Il~or Payees F~tempt From
Backup Withholding
Inorviduals (nduding Sole proprietors) are
not exempt from backup wimhdding.
Corporations are exempt from badwp
wthholding for certain payments, wch as
interest ono dividends. For a complete list
of exempt payees, see me separate
Inswcmons for me Requester of Forts
w-9
11 you are exempt Irom backup
wimraWing, you should slit C~rtfplele this
loan to avoid posside erroneous backup
withholding. Enter your correct TIN in Part
I, write 'Exempt' in Part 11, and sign and
date the loan. 11 you are a nonresident
alien or a foreign entity not subject to
backup witMOltling, give me requester a
completed Fonn Wes, CMifica[e of
Foreign Status.
Part III-Cert~cation
for a pint account, only me person whose
TIN B shown in Part I should sign.
1. (merest, Dividend, and Barter
F~tchange Accounts Opened Before 1984
and Broker Accounts Considered Active
During 1983. You must give your cortect
TIN. Dot you do not have to sgn the
certification.
2 Imtrest, Dividend, Broker, and
Barter F-zchange Accounts Opened gfter
1983 and Broker Aeeouma Considered
Inactive During 1983. You must sign me
certification or bzckup vrithholdlrg Mdtl
appy. If you are subject to backup
wimholding and you are mercy providing
your cortect TIN to me requester, you must
rsoss out item 2 in me certification before
signing me form.
3. Real Estate Trartsadions You must
sign me certifiption. You may cross out
item 2 of the certification.
1. lhtter Paymems. You must give your
correct TIN, but you r7o not have to sign
me ccttifiption uMess you have been
notified of an inconeGt TIN. Other
payments include payments made in me
course of the requesters trade a business
for rents, royalties, goofs (other than fills
}Or rtleldlanfl5e), rt~Cal afld Health CarE
services, payments to a nonemployree for
services (xfGUding attorney and aocamOng
fees), and payments to certain fishing boat
aew members.
5. Mortgage Imerost Paid t>y You,
Acgtisition tx Abartdrrntnem of Seared
Property, Cancellation of Dtebt, tx IRA
CofttrrbtrGOns You must give your correct
TIN, Dot you do not have to sign the
certification.
Privary Ad Notice
Section 6109 requires you to give your
correct TIN to persons who must file
information returns wim me IRS to reptxt
interest. dividends, and certain other
income paid Io you. mortgage interest you
paltl, me acquisition or abandonment of
secured proceM~ cancellation of dept, or
contnbwons you made to an IRA Tne IRS
uses the numbers for identification
purposes and to help verify the accuracy
of your tax return. You must provide your
rage Z
TIN wheltter Pr n01 yW are required La file
a tax return. Payers must 9ene2Yy
vimnoa 31 % of taxable interest dividend
and certain omen payrtlents to a payee
who does rat give a TIN to a payer.
Certain penalties may also apply,
What Name and Number To
Give the Requester
For mis type of attourtt Give name rno ssN et
t. tavc~al the :ry.;py
2 Two « mr<e M atad owbr d h
rowa(na 4oia aecoua «. Y oortD:ro
accanp Oros. v+e first :Grby
an n aeooua
1 Gatoaia~ acowN d the rrwnr e
a menr tllrilertn Gift
b Mrors rv:4
~. a the usual the 9ratbr-tnatae
nnoobb aavigs
~ st 4anbr
><v tnabe)
0. SPe~bo a16t Thp Caltl owrw'
LmMn fNf 6 rot
a b9a «vabf srmx
rx.oa me few
S Sob CroDriabnfip the onw a
For Tiz type o/ aaeot+tt Glw name and E]N rrt
S Sob Ixapriernrahp irr ow.r
7. A varG suet stub. « (pal entlry'
paaat afar
fi COtpRab Tlq Cptp«aYpn
9. Attaeiatiat tAA. The orpntrarbn
,.w~. raarorde.
lC1R'A~W. «00f1r
lax~mrtp[
aryamcon
t0. Paranranp fir prre,r,hip
1t. Atxdw «ngcbreo
rwr:re itr lxeltar «ebrtrre
t2 ACCOxrt .AT Ca the acre arNty
oeoantart d
Aynlnaa in yr turn
of a fxnfc aVYy f~
i1 a Stib nI bCal
orenan
r
t
l
l
9
t
a
r
re
aatrict «preerQ K
raoaivas apissaaral
paprn parrnarKt
'tut first rio ocb er name d A Ovaom wnora
nnex yov axrbA. _
little M rtrtore rrrtr artl 4r1N M mrrfs SSri
' Ypr mat row tau i,QAtas rtny but tau rrq afro
anti you; dmm «'dotq bairn aa' nrrr Yrb
oar vsa auwr yov SSN «QL
'let is1 rN cRia er trine a er boat trtat. wfe.
a Paragn trot. (fib rq 4n@I h tW d M pQadW
twQantaM « ataM West M IsYY arSay boa e
ra OasgaYO n h aomut anal
Notr. M ro rune is tided rrnen rtare that one
Wane 6 iz7ed, Cre rxmroer wiI be corui7erlad ro
tie Cur of me first nerrre fared.
lE
Fkvm Ilr -~
IRly. slarrJ, ,9s.1
Dvorur~v d M Traavy
~ Alwn~ swite
Request for Taxpayer I Give form to the
Identification Number and Certification requester. op NOT
Send LO the ItiS.
a Name (tl lo:x Nnws. av Grsl artl drr4 de rtax W the basso kr cozy ariose camber you mm n Pan 1 Oeba. S!e Yaatasoiu m Ne! f tl yara ume Ya taaayy.)
` Business tome (sot! pdpMSOrs see iratnrotions on cage 2.1
o
c
a rr'~~
PIlsse cherJr apPropNle DOC ~ ktlmduaVSae t><o0rieiw ~ c«rwratan L'
Pufrierssttp l^J o1hN- _____________________
.~
et Addrau (number. SveQ and apL a auee ro
a
Requesters name aro address (optgnaQ
0
4
Cdy. sole. arxl LP code
Tax er Identification Number IN I.bt acraraa nun0erlsl here (ooaauq
Fitter your TN in the appropriate box For
individuals, this 5 your social seaxiry number sodat aurtry rantb.r
(SSN). For sole proprietors. see the Instructions
on page 2 For omen entitles
tt k your employer
,
Identification number (EIN). tf you do not have a oR For Payees Exempt Fran Backup
number, see How To Get a TIN bebw. yYrthltoldirtg (See Part g
Note: !I the acsormt is in more than one name. E"'-°1"r 10i1tlawa°' raa+tber ksstruetionS on page a
see the dram on page 2 for guidelines on whose
under Penaales of perjury. 1 eertily that:
t. lTse rttirtbar stuswrtt on this form k my correU taxpayer identification number (or 1 am wtWrg for a number to ba asued to me), and
Z 1 em nd subject to lsactaip witNgiding because: (a) I etn exempt Irom betiarp wiuriddag, or (b) 1 have not been notified lsy tfM kaamal
Revenue Service that I ern subject to badcuP vrittNdding as a resutl d a ladure to report a0 interest a dividenWs, a (d) the IRS btu notified
me tttet 1 em n0 Ipger strbpci to badap wdhhdd'cg.
Certifikation kutnxdors.-You must cross out item 2 above H you have been notified byr the IRS that you are aarently subject to bagetp
wittasoldirsg Uequse d underteporting irrtefert a dividends on your tax fetun. For real estate trTUUadiors, tlem 2 does not apply. for mortgage
:nterasl paid. the acquisition a eGsraatrtrora of slctirred property. kancellatbn of debt. kxxM'Dtxias to an individual reerertsxa
'IRW. and gerwaly payrnems kxher then ineerest and dividerWS, you are not regkired to sign the Certifiubtlon, but you mart proNde yasr sd
rIN. (Also sae part tli ksstructiore on page 2)
>ign
'sere Slllnrture - Oitte -
section re/a~ences ere to the Mtemel
aelmnua Code.
'sapose of Form.-A persat cafe k
squired to fie an hfomtation return with
he IRS mtut get your wrract TIN to naport
ncame paid to you, real estate
ransactions, mortgage interest you paid,
ne aogtdsttion or abandaarient of secured
noperty, eancelWtion of debt. or
-ontridfiora you mado to an IRA Use
'orn WA to give your correct TIN to the
equester (the person requesting your TIN)
nd, when appicade, (1) to cerah the TIN
ou are giving is correct (or you are waNng
~r a number to De iswern, R) to certify
ou are not subject to backup withholding,
r (3) to claim exemption }rpm backup
nthhdding it you are an exempt payee.
giving your correct TIN and making the
ppropriale certifx:ations will prevent
ertain payments from being subject to
ackup wimholding.
04: 1l a requester gives you a loan other
ian a W-9 to inquest your TIN, you mus!
:e the requesters loan it d is substantially
miler to this Fprm W-g.
Tat is Backup Wifhholding~--Persons
:eking certain payments to you must
rthhdd and pay to the IRS 31 % of such
payments under certain eondrtions. This k
called 'backup winttald'mg.' Payments
that cottd besubject to badarp
withtaldulg indtxfe Ntetest, drvidttWs,
broker and barter excwge t: araactioru, -
rertts, royalties, nonemployee Pay. and
certain payments horn faking boat
operators. Real estate transactiora are not
subject to backup withholdtrg.
h y0U give ifie (aQUe52af yax correr.Y
TN, make the proper certificaliors, and
report as your taxable interest and
dividends on your tax return, your
payments will not De subject to backup
withnoldng. Paymenk you receive wit be
subject to backup wimholdmg iF.
t. You do not hxnish your TN to the
requester, or
2 The IRS leis the requester that you
famished an incorrect T1N, or
3. The IRS tdk you that you are subject
to backup wimiglding because you did not
report all your interest and dwiderWs on
your tax return (for reportable interest and
dividends onry), or
a. You do not certfy to me requester
mat you are not wbject to badwp
wimholdirg under 3 above (fa reportable
interest and drvidertd itacourrk opened
after 7983 atlyq, or
5. You tto not certify yotr TIN. See the
Part III 4strlicticrs for mkeeptlortt. • .. - ~ -
Certatrt Payees and payments are ... . _
exempt fran badgip wlthhoi6ng and
information reporting. See Ute Part tl .
instructions and the separate Irtstructlorts
for the Regtiester of Form W-t).
How To Get aTIN: -If you do rqt have a
T1N, apply for one immedatey. To appy,
get Form SSS, AppGkation fa a Socal
Security Number Card (tor il6viduak),
horn your local office of the Social Seauiry
FWministratan, or Form SSA, Appficabort
for Employer Identification Number (for
txsinesses and all other entities), horn
your Iocai IRS omce.
II you do not have a TIN, write 'App4ed
For' in the space for the TIN in Part I, sign
and date the form, arq give it to the
requester. Generaly, You wit then have 60
days to get a TIN and give it to the
requester. If me requester does rat receive
your TN wimin fi0 days. backup
withtald'vg, if applicable, wia begin and
continue anti you hirnish your TIN:~ _
i~ Form tfy-g (Rev. 19q
BID N0. 9798-35 - ONE (1) 1999 (OR 2000 IF DELIVERED AFTER MARCH 1999)
ROLL-ON/ROLL-OFF TRUCK WITH GALBREATH OUTSIDE RAIL,
ROLL-OFF HOISE WITH 60,000-POUND CAPACITY
TOTAL PRICE BID FOR ROLL-ON/ROLL-OFF TRUCK, as Specified:
MAKE AND MODEL BID:
(Dollars)
SUBMITTAL•
BY
BIDDER
BIDDER ADDRESS SIGNATURE
CITY, STATE b ZIP CODE
DATE
BUSINESS TELEPHONE
CONTACT PERSON AND TELEPHONE NUMBER
ADDRESS OF BIDDER'S SALES AND SERVICE DEALERSHIP:
REAR A_xLE/EQUIPMENT/TIRES!Rar~nc
REAR AXLE/SUSPENSION, 50000# (22860 KG)
FABRICATED HOUSING
MULTI-LEAF (CAMELBACK) 50000#
REAR CARRIERS SHOULD BE DOUBLE REDUCTION AND TOP
MOUNTED MUST HAVE MULTI-LEAF SPRINGS WITH A MINIMUM
RATING OF 50,000 POUNDS
TIRES - BRAND/TYPE -REAR, GOODYEAR-TUBELESS RADIAL PLY (8)
12R22.5 16 H, UNISTEEL (TRACTION)
CARRIER/RATIO -REAR AXLE - CRDPC112/CRD113 5.02 RATIO
WHEELS -REAR, CAST SPOKE (8) 22.5 x 8.25 (210 mm) RIMS OR
APPROVED EQUAL
BRAKES -REAR -ROCKWELL HEAVY DUTY "S' CAM 16.5" x 7" Q+
BRAKE DRUMS REAR, CAST INBOARD, OR APPROVAL EQUAL
DUST SHIELDS -REAR BRAKE, OMIT
OIL SEALS -REAR, INSTALL SCOTSEAL PLUS WHEEL SEALS
POWER DIVIDER LOCKOUT WITH WARNING LIGHT OR BUZZER
(INCLUDES IN-CAB MANUAL AIR VALVE)
RAISED REAR BRAKE CHAMBERS (REAR AXLE ONLY)
SLACK ADJUSTERS -REAR, HALDEX -AUTOMATIC, OR APPROVED EQUAL
SUSPENSION -AXLE SPACING, 55"
SPRINGS -ANTI-SWAY
13
PAINT -CAB EXTERIOR, SINGLE COLOR (HIGH GLOSS)
PAINT -CAB, URETHANE CLEAR COAT
PAINT -CHASSIS RUNNING GEAR (URETHANE)
PAINT -FRONT SPOKE WHEELS, SAME AS CHASSIS RUNNING GEAR
PAINT -REAR SPOKE WHEELS, SAME AS CHASSIS RUNNING GEAR
FRONT RIMS PRE-FINISHED GRAY, OR APPROVED COLOR
REAR RIMS PRE-FINISHED GRAY, OR APPROVED COLOR
BUMPER -FRONT, SWEPT BACK CHROME PLATED STEEL CHANNEL
BBC EXTENDED W/CENTER TOW PIN
CROSS MEMBERS, STEEL RUCK BOLTED BACK TO BACK BEHIND
CAB AND INTERMEDIATES
CROSS MEMBER (BEHIND REAR AXLE), TWO STEEL CHANNEL HUCK
BOLTED BACK TO BACK
RADIATOR GUARD, PLATE TYPE
TOWING DEVICE -FRONT, OMIT STANDARD TOW EYES
FUEL TANK - LH, 95-GALLON, 24" DIAMETER STEEL
FRONT AXLE/EQUIPMENT/TIRES
FRONT AXLE, 18000# (8165 KG) (WIDE PIVOT CENTER)
TIRES BRAND/TYPE -FRONT, GOODYEAR -TUBELESS RADIAL PLY (2)
12R22.5 16H UNISTEEL (ALL POSITION)
WHEELS -FRONT, CAST SPOKE (2) 22.5 x 8.25 RIMS
BRAKES -FRONT, ROCKWELL "S" CAM TYPE 16.5" x 5" Q OR APPROVED
EQUAL
BRAKE DRUMS -FRONT, CAST INBOARD
DUST SHIELDS -FRONT BRAKE, FURNISH
OIL SEALS -FRONT, INSTALL SCOTSEAL PLUS WHEEL SEALS
SHOCK ABSORBERS, FRONT
SLACK ADJUSTERS -FRONT, HALDEX -AUTOMATIC
SPRINGS -FRONT, TAPERLEAF HD 18000# (8165 KG)
GROUND LOAD RATING
SPRING CENTERS -34.5"
STEERING, 492S SHEPARD INTEGRAL POWER (18000# CAP, 20.1 RATIO)
12
AIR BRAKE
AIR LINES - (CHASSIS), ALL HOSE CHASSIS -FLEX HOSE (WIRE
STRAND REINFORCED BRAIDED HOSES) INCLUDES SAE
100R-5 FITTINGS FOR AIR, OIL AND FUEL LINES
AIR BRAKE SYSTEM, DUAL
AIR DRYER, BRAKE MASTER MODEL 68 (ON-OFF HIGHWAY)
WITH HEATED DRAIN VALVE
AIR RESERVOIRS, 5961 CUBIC INCH CAPACITY -ONE SUPPLY (WET)
TANK AND ONE DUAL COMPARTMENT PRIMARY/
SECONDARY TANK
ANTI-LOCK BRAKE SYSTEM
BRAKE CONTROL VALVE SYSTEM, SINGLE VALVE SYSTEM
HAND CONTROL VALVE FOR REAR SERVICE BRAKES.
SPRING BRAKE INVERSION VALVE
MANUAL DRAIN VALVE LANYARD, CONTROL, ON SUPPLY (WET)
TANK.
ELECTRICAL
BACK-UP ALARM, POLLAK 41-722 CONSTANT AUDIBLE
(MOUNTED ON REAR CROSS MEMBER)
BATTERY BOX (ES), (2) STEEL BASE
BATTERY BOX COVERS, PAINTED STEEL
BATTERY BOX -MOUNTING, SINGLE LH BATTERY BOX
STANDARD LOCATION (DELETE RH BOX)
BATTERY DISCONNECT SWITCH (ROTARY CONTROL WITH
HANDLE)
BODY POWER CABLE
COURTESY LIGHT SWITCH (HEADLAMP 8~ CLEARANCE)
WITHOUT DAYTIME RUNNING LIGHTS
ELECTRIC CIRCUIT PROTECTION PACKAGE, 12 VOLT WITH CIRCUIT
BREAKERS (HEADLAMP CIRCUIT: SAE TYPE I) (ALL OTHER
CIRCUITS SAE TYPE II) NEGATIVE GROUND SYSTEM
ELECTRICAL CONNECTION WAT RPRnnF
(SPRAYED WITH "GLYPTOL" OR EQUAL]
ELECTRICAL SYSTEM - 12 VOLT
HEADLIGHTS, SINGLE RECTANGULAR HALOGEN LAMPS WITH
LEXAN LENS (REPLACEABLE BULBS)
REAR LIGHTING, (2) COMBINATION STOP, TAIL DIRECTIONAL AND
AND BACK-UP LIGHTS.
SIGNAL FLASHER TYPE, TRANSISTORIZED TURN SIGNAL,
GROTRONIC 12-44690
TRAILER HOOK-UP LIGHT, SINGLE (1) BACK OF CAB
11
CAB (S THRU--1
SEAT -DRIVER, BOSTROM TALLADEGA 914 (HI-BACK AIR SUSPENSION)
OR APPROVED EQUAL
SEAT -RIDER, (MID-BACK) NON-SUSPENSION
SEAT COVERING, ALL VINYL
SEAT BELTS, LAP AND SHOULDER WITH LOCKING SEAT BELT
RETRACTORS AND LATCH FOR DRIVER AND RIDER SEATS
SIDE MARKERS, LAMPS AND REFLECTORS
STARTER SWITCH, KEY TYPE
STEERING COLUMN, ADJUSTABLE
STEERING WHEEL, 18"TWO SPOKE DIAMETER
STORAGE POUCH MOUNTED ON DRIVER'S DOOR
SUN VISOR -INTERIOR, BOTH SIDES (PADDED)
TURN SIGNALS, FRONT, STANDARD FINISH
TURN SIGNAL SWITCH WITH DIMMER SWITCH
VENTILATION -CAB, COWL - LH, ONE WAY TYPE; UPPER, FRESH AIR INLET
FOR HEATER; ROOF TWO WAY TYPE (ALL VENTS SCREENED)
WINDOW CONTROLS, HAND CRANK OPERATION
WINDSHIELD WASHER, ELECTRIC, WIPER MOUNTED WITH RESERVOIR
WINDSHIELD WIPERS, ROBERT BOSCH 2-SPEED ELECTRIC MOTOR WITH
INTERMITTENT FEATURE; MULTI-SPEED
FRAME EQUIPMENT/FUEL TANKS
DEALER INFORMATION
MANUALS, PEDIGREED PROTECTION PLAN, TECH. SERVICE MANUAL
PROVIDED -STANDARD SHIPPING INSTRUCTIONS
PERFORMANCE/GRAPHIS/TECH DATA
P.MBIENT TEMPERATURE - 77F (21.0 C)
BACK OF CAB INTERFERENCES, VERTICAL EXHAUST,
4.5" (114 mm) FROM BACK OF CAB
SPRING BRAKE CHAMBERS -QUALITY (4) DOUBLE DIAPHRAGM TYPE,
MECHANICAL SPRING RELEASE, (2) MOUNTED ON EACH AXLE
SPRING BRAKE CHAMBERS
SPRING BRAKE CHAMBERS, TYPE 30/30 REAR
BRONZE TRUNNION BUSHING
10
CAB (H THRU R)
HIGH BEAM INDICATOR LIGHT
HOOD AND FENDERS, FIBERGLASS HOOD WITH FRAME MOUNTED
FENDER SPLASH SHIELD -SECTION (ONE PIECE MOLDED
INCLUDING FENDER EXTENSIONS FROM THERMO PLASTIC OLEFIN
MATERIAL, TILTS FORWARD 75 DEGREES) OR APPROVED En_i ial
HOOD LATCHES -BRIGHT FINISH
HORN -AIR (2) RECTANGULAR SINGLE TRUMPET (ONE ON EACH SIDE OF
CAB ROOF)
HORN -ELECTRIC, SINGLE TONE
IDENTIFICATION/CLEARANCE LIGHTS (5) GROTE PREMIUM BRIGHT FINISH
LAMPS
INSTRUMENT PANEL, TMC RECOMMENDED TYPE
INTERIOR TRIM LEVEL II (SILVER GRAY VINYL) FEATURES:
OVERHEAD CONSOLE W/LOCATION FOR OPTIONAL RADIO,
PADDED VINYL FRONT HEADLINER TRIM PANEL,
DOOR TRIM PANELS WITH ARMREST PADS (BOTH SIDES)
AND CARPETED LOWER SECTION,
18" (457mm) DIA. SOFT FEEL TWO SPOKE BLACK STEERING WHEEL
AND WIRING PROGRAM
CHASSIS KEYED AT RANDOM - 2 KEYS
LOW AIR PRESSURE INDICATOR LIGHT AND BUZZER
MIRRORS -EXTERIOR, WEST COAST, RH & LH BRIGHT WITH STAINLESS
STEEL ARMS AND BRACKETS
MIRRORS -CONVEX TYPE, BRIGHT FINISH, LH & RH 7.5" DIAMETER
MOUNTED TO WEST COAST MIRROR BRACKETS
PARKING BRAKE CONTROL WITH WARNING LIGHT
RADIO AM-FM CASSETTE (NEGATIVE GROUND WITH AUTO-REVERSE
ELECTRONIC TUNING WITH SCAN, 12 FM/6 AM STATION PRESETS,
AUTO-PRESET MEMORY, LARGE ROCKER SWITCH CONTROLS,
4-WAY BALANCE (BALANCE AND FADER), LCD DISPLAY, QUARTZ
CLOCK AND,(2) SPEAKERS WITH 7.5 W x 2 MAX POWER OUTPUT
RADIO ANTENNA -ROOF MOUNTED - CH STYLE
5-WAY BINDING POSTS FOR CB
REAR WINDOW (FIXED TYPE)
9
CLUTCH/TRANS EQUIPMENT/DRIVELINES
TRANSMISSION MOUNTS, OIL RESISTANT
DELETE NEUTRAL CONTROL
PTO SIDE GEARS, LH AND RH
DRIVE LINE -MAIN, SPICER (DANA) 1760 WITH COATED SPLINES
DRIVE LINE - INTERAXLE, SPICER (DANA) 1710 HD WITH COATED SPLINES
CAB (A THRU G)
A/C HEATER UNIT WITH LATEST APPROVED REFRIGERANT
AIR RESTRICTION MONITOR (INTAKE), GRADUATED LOCK UP
(AIR CLEANER INTAKE MOUNTED)
ASH TRAY MOUNTED IN CONSOLE
CAB, CONVENTIONAL (WELDED STEEL, GALVANIZED SHELL)
INCLUDES RUST PREVENTATIVE PROCEDURES
CAB MOUNTING, TRUNNION FRONT, AIR SUSPENDED REAR
CAB STEP, RH FRAME MOUNTED
CIGAR LIGHTER ON INSTRUMENT PANEL
COAT HOOK (1)
DISPATCH BOX
DOME LIGHT (ONE) HEADLINER MOUNTED W/SELF-CONTAINED SWITCH
DOORS -GALVANIZED STEEL (INCLUDES NON-TINTED VENT WINDOW
AND ROLL-UP SIDE WINDOWS)
ENGINE SHUTOFF, KEY TYPE
FLOOR COVERING -RUBBER MATS WITH CLOSED CELL VINYL
NITRILE FOAM BACKING
GAUGE -AIR PRESSURE
GAUGE-VOLTMETER
GAUGE -ENGINE COOLANT TEMPERATURE
GAUGE -ENGINE OIL PRESSURE
GAUGE-FUEL LEVEL
GAUGE -ENGLISH DISPLAY
GAUGE -SPEEDOMETER W/T'RIP ODOMETER (ELECTRONIC 1%
ACCURACY)
GAUGE -ENGINE TACHOMETER (ELECTRONIC WITH HOUR METER)
GLASS -CAB WINDOW, SAFETY TINTED WINDSHIELD,
SIDE AND REP.R WINDOWS
GRAB HANDLES, STAINLESS STEEL, RH & LH -BEHIND DOOR
GRILLE, BRIGHT FINISH, STAINLESS STEEL
AIR COMPRESSOR, BENDIX TF550, 13.2 CEM (6.3 US) WITH
AIR GOVERNOR MOUNTED ON FIREWALL
AIR CLEANER, 13" (330 mm) DIAMETER EXTERNAL COWL MOUNTED
SINGLE ELEMENT DRY TYPE
ALTERNATOR, 12V 105A (30SI)
BATTERIES, (2) (GNB) 12V M/F GROUP 31 925/1850 THREADED
STUD-TYPE
COOLANT CONDITIONER, SPIN-0N
COOLANT PROTECTION TO -10 DEGREES FAHRENHEIT (-23 DEGREES
CELSIUS)
COOLING PERFORMANCE, STANDARD COOLING PERFORMANCE
ENGINE BRAKE, JACOBS, J-TECH
ENGINE HOSES AND TUBING, SILICONE
(DOES NOT INCLUDE HEATER AND RADIATOR HOSES)
EXHAUST, SINGLE VERTICAL WITH HEAT SHIELD FOR MUFFLER
SINGLE, BRIGHT FINISH MUFFLER HEAT SHIELD AND STACK EXHAUST
PIPE CONNECTIONS, FLEX PIPE
POLY-V FAN BELT WITH AUTOMATIC TENSIONER
FAN DRIVE, EATON VISCOUS - OR APPROVED EO A
FLYWHEEL HOUSING, IRON
HAND PRIMER, PUMP
HOSES - RADIATOR/HEATER, SILICONE
INJECTION PUMP -ELECTRONIC ENGINE CONTROL
SERVICE INTERVAL - LUBE OIL SYSTEM, ESI WITH TWO SPIN ON FULL FLOW
OIL FILTERS WITH CENTRI-MAX CENTRIFUGAL OIL FILTER AND 16000 MILE
SERVICE INTERVAL
STARTER. 12 VOLT. 42 MT TYPE 400 ~ FrrRir:
7
PTO CONTROLS AND SETTINGS E-T H•
PTO SINGLE SPEED CONTROL (SSC) FURNISH
1ST PTO MINIMUM SET SPEED 650 RPM
1ST PTO MAXIMUM SET SPEED 1400 RPM
1ST PTO ENGINE SPEED LIMIT 2100 RPM
1ST PTO MAXIMUM ROAD SPEED 10 MPH
1ST PTO SSC SETTING 1400 RPM
2ND PTO MINIMUM SET SPEED 475 RPM
2ND PTO MAXIMUM SET SPEED 2100 RPM
2ND PTO ENGINE SPEED LIMIT 2100 RPM
2ND PTO MAXIMUM ROAD SPEED 10 MPH
2ND PTO SSC SETTING 1000 RPM
PTO RAMP RATE (RPM/SEC) 100 RPM
DPD THRESHOLD (RPM/SEC) 2000 RPM
ENGINE PROTECTION SYSTEM. E-TECH ENGINE SHUTDOWN
AND WARNING WITH MANUAL OVERRIDE SWIT H•
COOLANT LEVEL SHUTDOWN SENSOR FURNISH
COOLANT TEMPERATURE SHUTDOWN SENSOR FURNISH
OIL PRESSURE SHUTDOWN SENSOR FURNISH
COOLANT TEMPERATURE POWER REDUCTION FURNISH
IDLE SHUTDOWN FEATURES/SETTINGS•
IDLE SHUTDOWN TIME SETTING 15 MIN
IDLE SHUTDOWN WARM-UP TEMPERATURE 80~ F
IDLE SHUTDOWN WARM-UP TIME 15 MIN
IDLE SHUTDOWN OVERRIDE IF PTO ENGAGED FURNISH
IDLE SHUTDOWN OVERRIDE IF ELECTRONIC FURNISH
HAND THROTTLE ENGAGED
IDLE SHUTDOWN OVERRIDE IF SINGLE FURNISH
SPEED CONTROL (SSC) ENGAGED
VEHICLE DATA LOG:
VEHICLE OVERSPEED -FUELED 60 MPH
VEHICLE OVERSPEED -ALL CONDITIONS 70 MPH
ENGINE OVERSPEED -SEVERE 2150 RPM
ENGINE OVERSPEED -COMPANY LIMIT 2500 RPM
IDLE LOGGING DELAY 0 MIN
SYSTEM VOLTAGE SETTINGS E-TECH
BATTERY LOW VOLTAGE THRESHOLD
ALTERNATOR LOW VOLTAGE THRESHOLD
ALTERNATOR HIGH VOLTAGE THRESHOLD
.ENGINE ELECTRONICS
VEHICLE SPEED SETTINGS E-TEC•J1
ROAD SPEED LIMIT (RSL)
LOWER GEAR ROAD SPEED LIMIT (LGRSL)
LOW IDLE SPEED (SERVICE TOOL)
LOWER GEAR ROAD LIMIT TRANS RATIO
LOWER GEAR ROAD SPEED LIMIT
SET/RSUME SWITCH FAULT
E-TECH CRUISE CONTR
MAXIMUM CRUISE CONTROL SPEED
MINIMUM- CRUISE CONTROL SPEED
CRUISE BUTTON BONUS
ENGINE BRAKE DELAY IN CRUISE
GOVERNOR:
GOVERNOR TYPE
DRIVER CONTROLLED LOW IDLE SPEED ADJUST
HIGH IDLE (MAX NO LOAD) RPM
ENGINE OVERSPEED FAULT THRESHOLD
HAND THROTTLE CONTROL. E-TECH ELECTRONIC-Ey~•
EHT MAXIMUM ROAD SPEED
EHT ENGINE SPEED LIMIT
EHT MAXIMUM SET SPEED
EHT MIMIMUM SET SPEED
EHT SINGLE SPEED CONTROL
EHT SINGLE SPEED CONTROL SETTING
EMT RAMP RATE (RPM/SECOND)
MPH SENSOR SETTINGS E-TECH'
MPH SENSOR INACTIVE FAULT DETECTOR
MPH SENSOR INACTIVE POWER LIMITING
MPH SENSOR ELECTRONIC FAULT PWR LIMITING
MPH SENSOR INACTIVE FAULT THRESHOLD
POWER LIMIT LEVEL
70 MPH
65 MPH
650 RPM
0.60
OMIT
ENABLE
70 MPH
35 MPH
DISABLE
MIN-MAX
OMIT
2100 RPM
2350 RPM
10 MPH
2100 RPM
2100 RPM
475 RPM
FURNISH
625 RPM
100 RPM
FURNISH
FURNISH
FURNISH
40%
50%
5
leNGl N E/TRANSM IS$ ION/CLUTCH
ENGINE, @ 1750 RPM (50 STATE/CANADA)
ENGINE MUST BE MINIMUM OF 12 LITERS AND 728 CU. IN. IT MUST
ALSO BEAN ELECTRONICALLY CONTROLLED ENGINE TORQUE
RATING OF 1425 FT LBS. AT 1020 RPM
TRANSMISSION, 7 SPEED MANUAL (14.16/0.60) OR APPROVED EQUAL.
MUST HAVE A MINIMUM TORQUE RATING OF 1700 FT. LBS. AND
HAVE TRIPLE COUNTER SHAFT WITH MULTIPLE PTO OPENINGS, Qf3
APPROVED EQUAL.
CLUTCH MANUAL ADJUSTING SPICER CL 7981 15.5" TWO-PLATE CERAMIC
(192 Sq. In. 1650# ft) With COAXIAL SPRING DAMPENED DISC. AND
2.0" DIAMETER SPLINE AND SIX CERAMIC BUTTONS PER DISC.
FACE, OR APPROVED EQUAL.
4
DETAILED DESCRIPTION OF VEHICLE INFORMATION
INITIAL REGISTRATION LOCATION, UNITED STATES, FLORIDA
TYPE OF SERVICE -MUNICIPAL
VEHICLE APPLICATION CLASS - VOCATIONAL C AR. ^ ^
Unlimfted operation on concrete, asphalt or maintained
gravel/packed dirt with a maximum 3% grade.
Limited operation unmaintained surfaces with maximum 5% grade.
Limited operation on concrete, asphalt or maintained graveUpacked dirt
with maximum 10% grade.
(3 Axles) 78000# MAX GVW. (4Axles) 80000# MAX GVW.
CARRIER APPLICATION WITH CRD92-93 (Except 3.65 rear axle ration)
Or CRD 112-113,
Unlimited miles on maximum 3% grade paved roads. (Max. 9% miles on
max. 8% grade or max. 1 % on max. 12% grade)
Max. 32% miles on max. 3% grade maintained gravel/packed dirt roads
(Max. 8% miles on max. 8% grade, or max. 1.5% on max. 12% grade)
Max. 5% miles on max. 5% grade off road.
80000# (36287 kg) MAX GCW. (77000#) (3492927kg) (MAX GCW
w/6.06 ratio) - (Carrier Code 4)
VEHICLE TYPE-STRAIGHT TRUCK WITHOUT TRAILER
VEHICLE USE AND BODY/TRAILERTYPE-PLATFORM ... On/Off Highway
COMMODITIES -UNKNOWN
BVSNVHEELBASE/PLATFORM
CHASSIS (BASE MODEL), 6-WHEEL TRUCK
FRAME RAILS, 10.625" x 3.25" x .3125" (270 x 83 c 8 mm) steel combined rating
w/inside channel reinforcement Section Modulus = 23.60 in'/RBM
2,600,000 in-Ibs. per rail.
WHEELBASE - 255" (6477 mm) WB 176" CA (4470 mm)
PLATFORM 300" LP (7260 mm) 124" AF (3150 mm) Used with 255" WB
FRAME REINFORCEMENT -Inside, 1/4" Steel Channel Used W/255 WB and
300" LP.
3
MINIMUM T
Wheelbase 255 Inches
Platform 300 Inches
GVW Rating g44p0#
Engine 12 Liter Diesel/728 c.i. Minimum
Transmission Manual
Clutcn SPICER CL 7981
Cab As described, or approved equal
LH Fuel Tank 95-Gallon
Front Axle 18000# FAW18
Rear Axle 50000# S504 5.02 Ratio
Suspension 50000# SS501
Front Tires GOODYEAR - 12R22.5
Front Wheels 22.5 x 5.25 Cast Spoke
Rear Tires GOODYEAR - 12R22.5
Rear Wheels 22.5 x 5.25 Cast Spoke
Geared Road Speed 72.3 mph @ 5.02 Axle Ratio
Estimated Total Weight 18915#
Vehicle Type Straight Truck without Trailer
VehiGe use Plaffonn...On/off Highway
These are the MINIMUM requirements for a chassis for aRoll-Off unit.
2
NOTICE TO BIDDERS:
Must be a 1999 (or 2000 if delivered after March 1999) Model Truck with ABS System.
Bid for one (1) Roll-on/Roll-Off Truck wfth Galbreath outside Rail, Roll-Off hoist with
60,000 pound capacity.
Galbreath Model #US-OR-174.
This truck will be used to haul sludge to the landfill and dump under unusual conditions.
The prospective bidder must present specification at the bid opening, demonstrating
compliance with the advertised equipment specifications.
The truck specifications listed are MINIMUM standards. Any approved equal engine
must be the same cubic inches in size and horsepower, or greater.
ROLL-0N/ROLL-0FF HOIST SPECIFICATIONS
Galbreath Model US-OR-174 to inGude:
FuII Steel Fenders
Inside Air controls
Bumper With Recessed lights
PTO -Electric Over Air With Signal Light
Direct Mounted Pump on Chassis
Painted the Color -Black
CITY OF
~gtCa.ct~e S"eac! - ~lezula
1200 SANDPIPER LANE
-- - _ .. _ _ _..- ATLANTIC BEACH, FLORIDA 32233-4381
TELEPHONE (904) 247-5818
~\ FAX (904) 247-5819
August 31, 1998
CITY OF ATLANTIC BEACH
INVITATION TO BID
BID N0. 9798-35
NOTICE is hereby given that the i;ity of Atlantic Beach, Florida, will
receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing
Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM,
Wednesday, September 23, 1998, for ONE (1) 1999 (or 2000 if delivered
after March 1999) ROLL-ON/ROLL-OFF TRUCK WITH GALBREATH OUTSIDE RAIL,
ROLL-OFF HOIST WITN 60,000-POUND CAPACITY, to haul sludge, on a daily
basis from the City's sewer plant at 1100 Sandpiper Lane to Trail
Ridge Landfill at Baldwin, Florida. Thereafter, at 3:00 PM, the bids
will be opened in the City Hall Commission Chamber, 800 Seminole Road,
Atlantic Beach, Florida.
Bids shall be enclosed in an envelope endorsed "BID N0. 9798-35 -
ONE (1) 1999 (or 2000 if delivered after March 1999) ROLL-ON/FOLL-OFF
TRUCK WITH GALBREATH OUTSIDE RAIL, ROLL-OFF HOIST WITH 60,000-POUND
CAPACITY, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 23, 1998."
Bid Forms, and information regarding the bid, may be obtained from the
Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach,
Florida, telephone (904) 247-5818.
Bid prices shall remain valid for sixty (60) days after the public opening
of the bids. Goods and services proposed shall meet all requirements of
the Ordinances of [he City of Atlantic Beach, Florida.
The City of Atlantic Beach reserves [he right to reject any or all bids or
parts of bids, waive informalities and technicalities, make award in whole
or part, with or without cause, and to make the award in what is deemed to
be in the best interest of the City of Atlantic Beach.
A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a
bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity fot the
construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not
be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold
amount provided in Section 287.017 for a period of 36 months from the
date of being placed on [he convicted vendor list. (Section 287.133
(2)(a), FLORIDA STATUTES).
AGENDA ITEM NO:~~
DATE: q-Z g-9p
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: BID NO. 9798-36
ROLL-ON/ROLL-OFF TRUCK FOR SLUDGE HAULING
SUBMITTED BY: Robert S. Kosoy/Director of Public Works ~~
Tim N. Townsend/Utility Plant Division Director
DATE: September 23, 1998
BACKGROUND: One of the two Roll-On/Roll-Off trucks at the sewer plant is a
1987 Ford 8000. Because of its age and limited capabilities
it needs to be replaced. A specification was written and bid
issued for a very heavy duty truck similar to the plant's
second truck, a 1991 690RD Mack. The specification was
written to allow for all heavy truck dealers to bid, and several
dealers were contacted prior to bidding to insure they could
meet the specifications.
We received 6 bids. Three bidders did not meet specified
requirements. The successful bidder was Jacksonville Mack
Sales and Service at $88,396.07.
RECOMMENDATION: Award Bid to Jacksonville Mack Sales and Service in the
amount of $88,396.07.
ATTACHMENTS: Bid Specification
Tabulation of Bids
Bid Submittals on file with the City Clerk
REVIEWED BY CITY
C. The CITY will develop and maintain
permitting procedures, guidelines and program,
as defined in chapters 1 and 4 of the
Part 2 Application for the CITY's stormwater
system.
D. For all interconnected stormwater
systems, the CITY will share information with
FDOT and coordinate its enforcement, source
- - identification, -discharge ..characterization,------- _. __.-
management program and permitting program with
FDOT.
II DIITIES AND OBLIGATIONS OF FDOT
A. FDCT shall maintain a permitting program
concurrent with the CITY's permitting program
for connections and modifications to FDOT's
stormwater management system that connects to
the CITY's stormwater system.
B. For all interconnected stormwater
systems, FDOT will share information with and
coordinate with the CITY recardinc
modifications and additions to FDOT's
stormwater system, and any illegal discharges
or connections discovered by .FDOT to.FDOT's
stormwater system.
C. FDOT shall prosecute to the extent
permitted by law any illegal discharges or
connections to FDOT's stormwater system.
D. FDOT shall participate in the CITY's
stormwater system source identification, and
stormwater permitting and enforcement program
pu_suant to mutually agreeable *_erms
determine3 by FDOT and the CITY.
III. GENERP_L PROVISIONS
P.. This agreement shall be construed and
interpreted according to the laws of the State
of Florida. Zn the event of litigation
- - -- -- - - between the partie=_-arising -from or pertaining----- ---- - - -
to this Agreement, the prevailing party shall
be entitled to recover from the other,
reasonable trial and appellate attorneys'
fees, paralegal fees and costs of trial and
appeals as authorized by law.
B. This Agreement may be terminated by
either party at any time upon 30 days notice.
INTERAGENCY AGREEMENT
This agreement is made and entered into this day of
1993, by and between the City of Atlantic Beach,
Florida, a local government (hereinafter the "CITY") and the
Florida Department of Transportation, District II (hereinafter
"FDOT") under Subsection 163.01(4) and (5)(r), Fla. Stat. the
Florida Interlocal Cooperation Act of 1969.
That for and in consideration of the mutual covenants, terms
and conditions cep*_ained herein, and for Other aoo8 and valuable
consideration, the receipt of which is hereby accepted, the parties
hereto, each intending to be legally bound, do hereby agree as
follows:
INTRODIICTION
The U.S. Environmental Protection Agency (USEPA) has
determined CZTY and FDOT are required to apply for pe_,,,its for
stormwater discharges emanating from their respective properties or
within their boundaries pursuant to the National Pollution
Discharge Elimination System, 33 U.S. C. Subsection 1251, et sea.,
and 40 C.F.R. 122. The USEPA has also required FDOT and the CITY
to enter into an agreement which determines their respective
obligations under these federal regulation concerning
interconnected stormwater systems. This agreement is intended to
satisfy that requirement.
I. DIITIES AND OBLIGATIONS OF THE CITY
A. The CITY will investigate and prosecute
illegal discharges and connections to the
CITY's stormwater system (as defined in
Chapters 1 and 4 of the CITY's
May 13,1993 application for a stormwater
discharge permit) that interconnect with any
FDOT stormwater system.
B. The CITY will source identify and
characterize its stormwater as defined in
Chapters 1 and 4 of the Part 2
Application.
Automatic Mutual Aid (contd.)
Page 3
2. On arrival at the scene, the aiding fire company shall stage as appropriate and wait for
instructions from the Incident Commander. If the aiding fire company amves first on the
scene it shall take all initial action necessary to control the emergency.
3. All operations shall be conducted based on the Incident Command System as adopted by
the Florida Fire Chiefs Association. Safety conditions based on NFPA 1500 shall be used
as a guide.
4. The Incident Commander shall return the aiding fire company to service as soon as
practical after the emergency is controlled.
VI. TRAINIiVC:
1. The fire chiefs shall cooperate to conduct six half day drills with both fire departments
annually.
2. The fire chiefs agree to seek other opportunities to share training with the ¢oal to better
cooperation and operational effectiveness.
er ~/,' 7"
Chief Fire Chief
Atlant Beach Fue/Rescue Dept.
C/amide Mayo
9 as 91r
Date Chief Ray Alfred, Director
Jacksonville Fire/Rescue Dept.
Date
Automatic Mutual Aid (contd.)
Page 2
N. DISPATCH AND COMMiTNTCATION
1. Automatic aid will be requested for all reports of:
a. Fires or explosions in buildings
b. Vehicle fires in gazages or carports
c. Persons trapped in submerged vehicles, drowning in lakes, ponds, ditches, the ICW
or ocean waters and similar emergencies
d. Incidents or fires involving hazardous materials
e. Incidents involving multiple victims
f. Any other alarm as requested by the responding Incident Commander.
2. Pending the recall of off-duty members, automatic aid may be requested to respond to
other alarms when the alarm fire department is unavailable to respond.
3. The alarm fire department dispatchers will request the dispatch of the aiding fire
department by telephone automatically and immediately after alerting the alarm 5re
department of the emergency.
4. Each fire department will provide and maintain a street and hydrant map book of its city
for the other fire department.
5. Each 5re department shall maintain its current apparatus numbering system.
6. The aiding fire department will report responding by radio to the dispatch of both cities.
All subsequent radio communication will be on the alarm city's radio channel until the
aiding company is released from service. (Note: not all Jacksonville units will be required
to have Atlamic Beach's radio-frequency. Just the closestunit that will normally respond,
Eng 41.)
7. The aiding fire department may recall its responding fire company for another alarm up
until that company is actually committed to operating at the alarm.
8. To avoid confusion, each dispatch center will be identified by City name.
Example: Jacksonville Eng. 41 to Atlantic Eng. 1, or Atlantic Eng. 1 to Jacksonville Eng.
41.
V. OPERATIONS
1. The minimum response to an automatic aid alarm by the aiding fire department shall be a
class A fire pumper and two (2) fire fighters.
MEMORANDUM OF UNDERSTANDING
between the
ATLANTIC BEACH FII2E RESCUE DEPARTMENT
and
JACKSONVII,LE FIRE RESCUE DEPARTMENT
AUTOirIATIC MUTUAL AID
I. Putyose
1. This agreement is to establish the conditions of an automatic aid program for fire/rescue
emergencies in the Cities of Atlantic Beach and Jacksonville.
II. DEFINITIONS
Automatic Aid :The automatic response of a mutual aid fire company on the first alarm of
a 5relrescue emergency.
2. Alarm Fire Department :The 5re department in whose jurisdiction afire/rescue emergency
occurs.
3. Aiding Fire Department :The fire department providing automatic aid to the alarm fire
depamnent.
III. S ~OpF
1. The fire chief of Atlantic Beach or his designated representative will be in charge of all
fire/rescue emergency operations in the City of Atlantic Beach.
2. The director of fire/rescue or his designated representative wiIl be in chazge of all
fire/rescue emergency operations in the City of Jacksonville.
3. This agreement requires automatic aid to be dispatched orily when adequate protection
can be maintained by the aiding fire department as determined by the aiding 5re
department chief .
4. Each 5re chief agrees to issue the appropriate written order to provide for the
implementation of this agreement.
2. The rendering of assistance under the terms of this
agreement ehall not be mandatory, but the party receiving the
request for assistance shall immediately inform the requesting
service if assistance cannot be rendered.
3. The parties hereto waive all claims against every other
party for compensation for any loss, damage, personal injury, or
death occurring in consequence of the performance of this
agreement.
4. All services performed under this agreement shall be
rendered without reimbursement of either party or parties, except
that the Atlantic Beach Fire Department shall be entitled to
seek reimbursement pursuant to the section 11 of the Federal Fire
Prevention and Control Act of 1974 (15 U.S.C. 2210) and Federal
Regulations Issued thereunder (Title 45 of the Code of Federal
Regulations 2010) for all or any part of direct expenses and
losses (additional fire fighting costs over and above normal
operating costa) incurred Sn fighting fires on property under the
jurisdiction of the United States.
5. The senior officer of the fire department of the
requesting service shall assume full charge of the operations.
However, under procedures agreed to by the technical heade of the
fire departments Involved, a senior officer of the department
furnishing the assistance may assume responsib!llty for the
coordlnat!on of the overall operation.
6. The various officers and personnel of the fire
departments of the parties to this agreement are invited and
encouraged, on a reciprocal basis, to frequently visit each
other's activities for guided familiarization tours consistent
with local security requirements and, as disable, to jointly
conduct prefire planning inspections, drills and training.
7. This agreement shall become effective upon the date hereof
and shall remain in full force and effect until canceled by
mutual agreement of the parties hereto by written notice by one
party to the other party with sixty (60) -days notice of said
cancellation.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement at Atlantic Beach. Florida on t,.he day and year
first above written. ( ~
t, FL
(TITLE)
WALTER P. REW, JR. ./ P~ ~
Chief, Atlantic Beach Fire Department
(TITLE)
- - ~ ~--
MUTUAL FIRE FIGHTING ASSISTANCE AGREEMENT
THIS AGREEMENT, made and entered into this_~ day of
S[~~~7~~.M/3FR 19~0~___ by and between Ci[y of Atlantic Beach Fire
Department and rthe Commanding Officer, Naval Station, Mayport,
Florida.
WITNESSETH:
WHEREAS, each of the parties hereto maintain equipment and
personnel for the suppression of the fires within its own
jurisdiction and areas, and
WHEREAS, the parties hereto desire to augment the fire
protection available in their various establishments, districts,
agencies and municipalities in the event of large fires or
conflagrations, and
WHEREAS, the lands or districts of the parties hereto are
adjacent or contiguous so that mutual assistance in a fire
emergency is deemed feasible, and
WHEREAS, it is the policy of the Navy Department and of the
municipalities or other districts and of their governing bodies
to conclude such agreements wherever practicable, snd
WHEREAS, it is mutually deemed sound, desirable, practicable
and beneficial for the parties to this agreement to render
assistance to one another in accordance with these terms:
THEP,EFGRE BE IT AGREED THAT:
1. Wherever St is deemed advisable by the senior officer of
a fire department belonging to a party to this agreement, or by
the senior officer or any such fire department actually present
at any fire, to request fire fighting assistance under the term:.
of this agreement, he is authorized to do so, and the senior
officer on duty of the fire department receiving the request
shsll forthwith take the following action:
a. Immediately determine if apparatus and personnel
can be spared in response to the call.
b. What apparatus and personnel might most effectively
be dispatched.
c. Determine the exact mission to be assigned in
accordance with the detailed plans and procedures of operation
drawn in accordance with this agreement by the technical heads of
the fire departments involved.
d. Forthwith dispatch such apparatus and personnel as,
in the judgement of the senior officer receiving the call, should
be sent with complete instructions as to the mission, in
accordance with the terms of this agreement.
I N T E R
MEMO
O F F I C E
To: Donna Kaluzniak, Assistant Public Works Director
From: Claude Mayo, Acting Fve Chief
Subject: Storm Water Annual Report
Date: September 9, 1998
The following information is provided according to your request. Please review and let me know
if additional information is needed.
1. Atlantic Beach Firefighters receive 16 hours of hazardous materials training annually. However,
Jacksonville Fire/Rescue and Mayport Fire Department provide Hazardous material response
teams for the City of Atlantic Beach.
2. See attached.
3. I am not sure if this was met for the Fire Department or if it is for a facility conducting such
practices.
4. There are no industrial sources in Atlantic Beach that we aze awaze of.
5. All City Facilities are inspected annually.
If you have any questions, please call me at ext. 5870
CITY OF
1~~sctic b'eac`i - ~lo2ida
1200 SA:\DPIPER LANE
_ _.. ___. ... -.. ____._____ A7LA~7IC BEACH. FIARIDA J2233-4361
'rELEP1lOYE (90q 247--5834
- _ _ _- ~~. FAx (904) Ii/-5663
MEMORANDUM
September 9, 1998
TO: CHIEF CLAUDE MAYO
ACTING FIItE CHIEF
FROM: DONNA KALUZNIAK ~~
ASSISTANT PUBLIC WORKS DIRECTOR
RE: NPDES STORM WATER ANNUAL REPORT
We are completing our annual storm water report; required by the U.S. EPA, and need the
following information from the Fire Department:
1. Training provided for staff handling of hazardous wastes, emergency spills; complaint
response and containment site cleanup.
2. A copy of the Mutual Aid Agreement with the Cin~ of Jacksonville and Mayport Naval
Station through which the City can call for the Hazardous Materials Team.
:. Trainine provided for personnel in spill prevention and response procedures and in the
techniques to mitigate pollutant discharees from spills to the stormwater system.
4. A list of all industrial storm water sources discharging into the storm sewer system.
5. Procedures for inspecting high risk facilities (for hazardous wastes), and an inspection
schedule.
If }ou have any questions, please call me at ext. 5834. Thank you for your help.
cc: Bob Kosoy, Public Works Director
Phil Nodine, Streets Division Director
ANNUAL STORM WATER REPORT
NPDES PERMIT NiJMBER FL000012
CO-PERMTITEE WITH THE CITY OF JACKSONVILLE
Monitoring Section
The City of Jacksonville Regulatory and Environmental Services Department
monitors receiving waters county-wide. The SJRWNID also coordinates future
sampling, such as BMP performance, sediment, and bioassessments. These
activities will be assessed and reported by the City of Jacksonville.
B.) The maintenance and storage yard for the waste transportation fleet and
equipment is maintained by a private contractor. The facility drains to retention/
infiltration basins and there is no offsite discharge of rainfall runoff except under
the most extreme events. These retention basins aze maintained (they are mowed
and debris is removed) on a weekly basis by City employees.
6. Pesticides, Herbicides, and Fertilizers
The City hires certified, professional applicators to apply pesticides, herbicides
and fertilizers, (aquatic weed vegetation ,city property & FDOT right of ways).
Department of Professional Regulations Certification and Licensing is on fle
with the city.
7.Illicit Discharges and Improper Disposal.
A.) The crews look for illicit connections during ditch and pond maintenance and
building inspections.
B.) None were performed because the landscape is at a lotiv elevation and tidal water
mieht be present in many outfalls. It is difficult to monitor dry weather flows.
C.) No illicit dischazees were observed.
D.) Spill response was handled by Atlantic Beach's Fire Department and the Cit_v of
Jacksonville. Staff in both cities are trained to handle hazardous wastes.
emergency spills, complaint response and contamination site cleanup. All of the
City's fire personnel are trained in containment procedures and are periodically
tested to maintain certification.
E.) The city provided for public education throueh volunteer organizations: such as
the Beautification Cotrunittee, and a community newsletter is also sent to all
residents with information about public works concerns, includine storm water
issues. All complaints are entered into a computer and reviewed by staff daily and
by the Public Works Director monthly.
G.) Completed the Beach Ave. Water & Sewer Extension project which provided
new sanitary sewer mains & laterals for residence north of 15~ street behveen
Beach Ave. and Seminole Road.
8. Industrial And Hieh Risk.
A.) The City's Fire Department maintains afile ofsmall-quantity venerators. The
Fire Department and the Fire Marshall regularly inspect these facilities. If a
violation is apparent, the Fire Marshall will coordinate activities with the Public
Works Department to ensure that pollutant dischazge is minimized and
eliminated.
ATTACHiVIENT #1
1. Structural Controls.
The Ciry of Atlantic Beach reeularly maintains and inspects it one control
structure. Ditch cleaning, mowing drainage right-of--ways and litter control has
been performed on a weekly basis. We have removed pond vegetation on an as-
needed basis, but at least annually.
2a). New Development and Sienificant Redevelopment.
Any new development must meet the runoff quantity and quality requirements of
the St. Johns River Water Manaeement District (SJRWMD) and the Cirv building
codes. All site plans aze reviewed by aCity-employed building inspector who
approves or disapproves the plans and then performs a site inspection durine and
after construction. If requirements are not met, certificates of occupancy (COs)
are delayed until corrections are made.
26.) Storm Water Master Plan.
Storm Water Master Plan has been completed and a Request for Proposal for
construction plans will be issued shortly.
3a.) Operation & Maintenance.
The Ciry reduces the impact of runoff from public streets: roads, and hiehwavs
throueh bimonthly street sweeping. Employees have been trained in proper
maintenance procedures to reduce storm water discharges from repair work,
perform road maintenance and repair. FDOT design specifications, which
include erosion control, are followed during maintenance and repair activities.
3b.) Beautification Committee.
Our beautification committee has improved street ends, medians and right
of ways by litter control using volunteers and City employ ees and by plantine
shrubs artd mulching areas.
4. Flood Manaeement Practices. y
The city must abide by the rules of the SJRWMD, which states that future
developments cannot increase the peak flood levels. The Ciri' has also
adopted an interim level of service standard that facilities must design to the
25-year, 24-hour design storm (the same as SJRWMD's). The Stormwater
Master Plan included existing problem areas, future /potential problems and
channel management.
5. Municipal Waste Facilities.
A.) The only wastewater treatment plant located within the city limits does not have
storm water point source discharges and therefore does not require an industrial
NPDES storm water permit. There are no suitable locations for monitoring runoff
from this site. Good housekeeping practices were used to keep litter or other
potential pollutants from building on the treatment facility's grounds. The pond
was stocked with fish and was maintained to provide a top quality effluent.
QdPLEMENT PART m YES NOTE®BY TFB:
DEVELOPED PAGE 50 BULL.DRJG
PROCEDURES TO DEPARTMENT-WB.L
N077FY BUB.DING ISSUE A PERMIT..
PERMR APPLICANTS,
IN DEVELOPMENTS
SUBIECT TO THE
STORM WATER
REGULATIONS, OF
THE STORM WATER
REGULATKNS OR
THEBt APPLICATION
RESPONSBiQSITES
UNDER 7HE NPDES
PERMITTING
PROGRAM FOR
CONSTRUCTION STCE
RUNOFF.
CONDUCT PART B7 YES 2 PUBLIC WORKS WTITBTJ 12
APPROPRLITE PAGE 50 EMPLOYEES HAVE MONiH3 OF
EDUCATION AND ATTENDED bffTCHELL THE EFFECTIVE
7-etABJING FACT SHEEC TRAINPifi, INC. SYSTEM DATE OF THE
MEASURES FOR THE PAGE 28 OPERATORS PERMCf.
PERMILTEES' CERTffICAT10N
EMPLOYEES PROGRAM. BOTH
INVOLVED IN ECITiER EMPLOYEES HAVE
(a)CONSTRUCTION SUCCESSFULLY
Ai')D SRE COMPLE-fED THE
OPERATIONS ON REQUB2EMENTS FOR
BEHALF OF 7HE CERTB~'ICATION AS A
PER.4ffI-CEE OR lb) CLASS B STORM WATER
THE INSPECTION SYSTEM OPERATOR
ANT) REGULATION OF
CONSTRUCTION
SITES NOT OPERATED
BY THE PERMIf1EES
WHICH DISCHARGE
TO THE MSI; IN
ORDER TO ADVANCE
THE PROPER USE OF
SEDR~TTT AND
EROSION CONTROL
MEASURES AT
CONSTRUCTION
SITES.
M1I'LEMIM THE USE
OF lTff DEVELOPED
CTffCKLIST FOR ALL
INSPECTORS. PART m
PAGE 47 WTTI~1 T2
MONTHS OF
THE EFFECTIVE
DATE OF THE
PERMIT
ENFORCE PARTm YES INSPECTED ONA WTTE$J IB
INSPECTION PAGE 48 REGULAR BASIS. MONTHS OF
PROGRAM BY IITE Fg[.-EC'nyE
ISSUING A NOTICE OF FACT SI~ET DATE OF THE
VIOLATION AND A PAGE 27 PERMR
STOP WORK ORDER
TO THOSE
CONSTRUCTION SITE
OPERATORS WHICH
REPEATEDLY DO
NOT MAINTAIN
COMPLIANCE WTIH
THE APPROVID
EROSION AND
SEDIMFM CONTROL
BA~@s AND PER6N7
CONDITIONS.
9c.) DEVELOPA PARTm YES NOTfftED Bt'TFiE WITHIN I2
CONSTRUCTION PROCEDURE TO PAGE 50 BUB-DR:G MONTHS OF
SITE RUNOFF-SITE NOTIFY BUILDING DEPARTMENT-R'[LL 'Dff EFFECTIVE
OPERATOR PERMR APPLICANTS, FACT SEffET ISSUE A PERMTl. DATE OF TFff
TRARJRJG INDEVELOPMENT PAGE 28 PERW'.
WFBCH BECAUSE OF
TFIEQt S¢E, ARE -
SUBJECT TO THE
NPDES STORM
WATEA
REGUfATIONS, OF
TTiEIR POTENTIAL
RESPONSIBR.IIIES
UNDER TTY NPDES
PERMITTING FOR
CONSTRUCTION SDE
RUNOFF.
AFTER
DEVELOPMENT,
INCLUDE A
SUMMARY OF
PROCEDURES IN TFIE
SUBSEQUENT
ANNUAL REPORT
FOR
INCORPORATION
INTO TIff PERA4T.
DEVELOP A PART m YES GRADING AND WflF$J 12
PROGRAM TO PAGE 47 DRAINAGE MONTHS OF
INSPECT INSPECTIONS ON THE EFFECTIVE
CONSIRUC'RON FACT SHEEP PRIVATE AND DATE OF THE
PROJECTS, WHICH PAGE 26 COMMERCIAL PERMR
PROPOSE TO DEVELOPMENT ARE
DISCHARGE STORM CONDUCTED. NO
WATER RTIO THE CERTQ~TCATE OF
MSJ, FOR OCCUPANCYIS ISSUED
COMPLIANCE WITH UNTIl. APPROVAL BY
LOCAL STOf4M INSPECTOR.
WATER
ORDINANCES. 7HE
PROGRAM SHALL
INCLUDE ADEQUATE
STAFF, SYSTEMATIC
INSPECTION
PROCEDURES.4ND
PROPER
ENFORCEMFM
MECHAMSMS TO
DETER INFRACTIONS.
AFTER
DEVELOPMENT,
SUBMIT A
DESCRIPTION OF THE
PROGRAM TO EPA QJ
THE SUBSEQUENT
ANNUAL REPORT
FOR
INCORPORATION
PTCO 1T~ PER\fff.
DEVELOP A PART ~ UNDER DEV'ELOP\tCNT. WTI7-!<V' I'_
FORMALIZED PAGE a7 MOhIHS OF
INSPECTION THE EFFECT[V'E
CHECKLIST FACT SHEET DATE OF THE
COVERING CURREM PAGE '_7 PER\ffT
STORM WATER
MANAGEMENT AND
WATER QUALTIY
INSPECTION ITEMS IN
ORDER TO
STANDARDIZE THE
INSPECTION
PROCESS.
INCLUDE
VERIFICATION SITES
i, SUBJECT TO THE
NPDES STORM
WATER
REGULATIONS HOVE
A STORM WATER
POLLUTION
PREVENTION PLAN
ON SITE.
INCLUDE
DEVELOPED
CHECKLIST IN 7Tff-
SUIiSEQIJFNI
ANNUAL REPORT
FOR
INCORPORATION
QJTO 7'F~ PERMR.
COM7TJUE TO PARTS YES HP.VE USED SECTION EFFECTIVE
• EMPLOY TFTE CRY'S PAGE 45 109 OF FDOT MANUAL DATE OF Tt•E
SUBDMSfON FOR CONSTRUCTION Pf:Rh4i
ORDINANCE WWCH FACT SHEET I'ROIECTS.
SPECIFIES THAT ALL PAOE 25
DESIGN AND
CONSTRUCTION
METHODS CONFORM
TO TI•E FDOT'S
STANDARD
SPECIFICATIONS FOR
ROAD AND BRIDGE
CONSTRUCHON,
sernoN Toa,
PREVENTION,
CONTROL AND
ABATEMENT OF
EROSION AND
WATER POLLUTION
AND TF~ MANUAL
OF UNffORM
MAIIMUM
STANDARDS FOR
DESIGN,
CONSTRUCTION AND
MARJIENANCE FOR
STREETS enND
HIGHWAYS 1976
WHICH DESCRBES
AND SPECff~S
MEASURES
REQUBtED TO
CONTROL EROSION
ON CONSTRUCTION
PROJECTS.
96.1 PROVIDE PROPER PART m YES 2 PUBLIC WORKS WTf7•QT IZ
CONSTRUCTION TRAINING FOR PAGE d6 E:~LOYEES HAVE MONTHS OF
SITE RUNOFF - APPROPRIATE ATTENDED MTTCFtFT,L TFff EFFECTIVE
INSPECTION ANT) PERSONNEL IN FACT SHEET TRAINING. INC. SYSTEM DATE OF TliF
E?TFORCEMEM PROPER STORM PAGE 26 OPERATORS PERMIT
WATER CF72TffICAT10N
MANAGEMINT AND PROGRAM. BOTTi
EROSION R EMPLOYEES HAVE
SEDIMENNi CONTROL. SUCCESSFULLY
FDEP is DEVELOPING COMPLETED TfiE
A STATE WIDE REQUQiQv¢TlTS FOR
EROSION, SEDIMENT CER7TFlCATION AS A
AND STORM WATER CfA55'B' STORM
CONTROL TRAINING WATER SYSTEM
AND CERTIFICATION OPEI2ATOR-
COURSE FOR
INSPECTORS.
COMPLETION OF
FDEP's COURSE
WOULD SERVE TO
FI1LFRt iFRS
TRAINING PROGRAM
REQUIREMENT.
DEVELOP A PAR7IO YES NONE KNOWN AT TF[LS WfITRN 12
MONTORING (OR PAGE H TII.¢ MONTHS OF
- SELF MONTORING) TF¢EFFECTIVE
PROGRAM FOR FRGH FACE SF¢ET DATE OF THE
RISK INDUSTRIAL PAGE 24 pERMMIT
FACILTf¢S. QJCLUDE
A DESCRIPITON OF
THE SPECIFIC
ENFORCEMENT
STEPS TO BE TAKEN
TO REQUfAE
coF,tPLUxcE wm1
LOCAL STORM
WATER ORDINANCES
~ vlounoNS ARE
mENTff®.
FTER
A
DEVELOPMENT,
INCLUDE A
SUMMARY OF TF¢
MONHORING
PROGRAM IN THE
SUBSEQUENT
ANMIAL REPORT
FOR
INCORPORATION
INIO THE PERWT.
R.fPLEMENC TF¢ PART m YES NONE KNOWN AT nflS NTTEQN 18
MONITORING PAGE 44 ifh¢. MONTHS OF
PROGRAM FOR HIGH Tf¢ EFI'ECTIVE
RISK INDUSTRIAL FACT SHEET DATE OF lT¢
FACILTf1E5. PAGE 24 PERW"C.
9a.) CONTINUE TO PART ¢ YES HAVE USED SECTION EFFECTNE
CONSTRUCTION REQUIRE 7TTE USE OF PAGE 45 IOJ OF FDOT MA,WAL DATE OF THE
SITE RUNOFF -SITE BEST MANAGEMENT FOR CONSTRUCTION PER.W-f
PLANNING AND PRACTICES BE USED PROTECTS.
S7RUCTURALk DURING
NON-SIRUClTI-FiAI. CONSTRUCTION TG
CONTROLS MINR.4D.E OF7'S[TE
IhfPACTS FROM
STORM WATER
POLLIfRON
NEW STORM WATER PART IG YES HAVE USED SECTION EFFECTIVE
MANAGEMENT PAGE 45 IOJ OF FDOT MANUAL DATE OF 7HE
SYSTEMS SHALL FOR CONSTRUCTION PER~fCf
ADHERE TO 7HE
TREATMENT PROTECTS.
PERFORMANCE
STANDARDS SET
FORTH IN THE STATE
WATER ('OLICY-
8a) INWSTRL41_
AND HIGH RISK
RUNOFF-
mENHF1CATK)N
OF PRKMIT~.S
AND PROCEDURES
FOR INSPECTIONS MAR4TAIN A LLST OF
ALL BDUSTRIAL
STORM WATER
SOURCES
DLSCHARGING TO
THE MS4 AND
INCLUDE IN EACH
ANNUAL REPORT OF
ANY ADDITIONALLY
IDEMff~D
INDUSTRIAL
FACR-IH£S NOT
PREVIOUSLY LISTED. PART m
PAGE 43
FACT SHEET
PAGE 23 YES ATLANTIC BEACH F1RE
DEPARTMENT. SEE
ATTACHh1E27T k I EFFECTIVE
DAZE OF THE
PERMIT
DEVELOP AND PART m YES SEE ATTACIL+kM' kl l4TIHIN l2
R.TPLEhtENi PAGE 43 MONTHS OF
PROCEDURES FOR THIS EFFECTIVE
INSPECTING HIGH FAC7 SFffEf DATE OF lT~
RISK FACB.1TfE5 AND PAGE 23 PERhBT.
ESTABLISH AN
INSPECTION
$CHEDJLE. AFTER
DEVELOPMETIf,
.INCLUDE A
SUMMARY Of THE
PROCEDURES ~
INSPECTION
SCHEDULE ¢. THE
sI,T3sEQTrExr
ANNUAL REPORT
FOR
INCOR1'ORATTON
INTO 7HE PERMIi-
86.) INDUSTRIAL S[ND A NOTICE OF PART )II YES NONE REQUQ2ED tITIT{L4 12
AND HIGH RISK VIOLATION TO PAGE 44 DURING THIS PAST hIONTHS OF
RUNOFF - THOSE FACB.I17E5 YEAR. THE EFFECTi\7:
MONITORING FOR HAVING STORM PATE OF TIiF
[-0GH RLSK WATER D[SCFWRGES pER,\17T
INDUSTRIES TO THE MS4 WFBCH
VIOLATE WATER
QUALITY
STANDARDS AND
PROCEED WffH
ENFORCEMENT
ACTIONS. SEND TO
EPA A COPY OF EACH
NOTICE OF
VIOLATION TO THE
ADDRESS SIiOWN IN
PART V.E.2. ON PAGE
67 OF THE PElih4f.
..,. .. _. ~. _d,s_>. .
CONTINUE TO PARTID YES WE USE MATERIAL EFFECTIVE
EMPLOY THE PAGE 42 SAFETY DATA SFff.E7S, DATE OF THE
POLICIES OF THE HOLD REGULAR PERMIT
MUIVICIDAI. FACT SHEET SAFELY MEEDNGS.
MARRENANCE PAGE 22
YARDS FLEET
MANAGEMENT
PROGRAM WHICH
PROVIDES FOR
COMPREHENSIVE
MANAGEMENT OF
MUMCIPAL
MAINTENANCE
YARDS, INCLUDING
FUEL, wASTE oa
AND tuvnRDOUs
MATERIAL
coNTROLS.
DEVELOP AND PARTID YES WE HAVE NO WCCHIN I2
Q.IPLEMEM A PAGE a2 LANDFILLS, MONTHS OF
PROGRAM TO HAZARDOUS WASTE THE EFFECTIVE
[DENCIFY AND FACT SHEET TREATMFM, STORAGE, DATE OF THE
PRIORIRZE PRNATE PAGE 22 DISPOSAL FACILRTES PER~.IIT
AIv'D MUMC[PAL IN THE CITY.
K'ASIE HANDLPIG
AND INDUSTRIAL
FACRSIIDS WIiTIDJ
THE CRY. HIGH RISK
FACR.fIiES SHALL
INCLUDE MUMCIPAL
L 1NDFILI.S.
HAZARDOUS wASrE
TRE
TMENT
A
.
STORAGE, DISPOSAL
AND RECOVERY
FACRIDES,
FACR.(1'[ES THAT
HAVE REPORTED
l~T)ER THE
REQUQ2II.~IITLTS OF
EPCRA TCTLE ID.
SECRON 313 AND
ANY OTHER
(hT)USTRIAt.OR
COMMERCIAL,
DLSCHARGE WHICH
THE PERNIUTEE
DETFRtdINES IS
CONTRIBUTING A
SUBSTANDAL
POLLUTANT
LOAINNG TO THE
hi5a.
7g) LLLICR CONIIIJIJE THE GOAL PART m YES 19 RESIDENTS HAVE WTf1$J 12
DISCHARGE AND TO PHASE OUf THE PAGE 41 ABANDONED THEIl2 MONTHS OF
Q~ROPER REMAINING SEPTIC SEPTIC TANKS R THE EFFECTNE
DISPOSAL- TANKS IN 171E C(FY FACT SHEET HOOKID lJP TO CIIY DATE OF THE
LA.ffTAT10N OF 1.6..4775 BY PAGE 21 SE WER THIS PAST pERMR
SANRARY SEWER EXTENDING YEAR
SEEPAGE SANRARY SEE ATTACHMENT N i
CONNECTIONS TO
ALL RESIDENTS TO
d6.614ATE
INF6,IRATfON AND
EXFII-TRATION FROM
THE SYSTEM
ADVISE PART m YES NO CONTAMINAITON WTIHIN 12
APPROPRIATE PAGE 41 DISCOVERID. MON[HS OF
U"CII.TIY OWNER OF THE PF[.-EC-FIVE
VIOLATION ff FACT SHEET DATE OF 1HE
CONSTTRJENTS PAGE 21 pdyg7
COMMON TO
WASTEWATER
CONTAMINATION
ARE DISCOVERED IN
TtiE M54 DURING
DRY WEATHER FIELD
SCREENING.
IDENTIFY AREAS PARTff YES AREAS SERVED BY EFFECTIVE
SERVED BY SEPTIC PACE 41 SEPTIC TANKS DATE OF THE
TANKS. ADVISE IDENTffTEU. RECENTLY PERMR
APPP.OPRWTE STATE ELIhf6JATED SOME
AGENCY OF SEPTIC TANKS DURING
VIOLATION ff BEACH AVE. SEWER
CONSTITUENTS PROIECf.
COyII.-0ON TO
WASTEWATER NO CONTAMINATION
CONTAMINATION DISCOVERED.
DUE TO
MALFUNCTIONING
SEPTIC SYSTEM ARE
DISCOVERID IN THE
MS4 DURING DRY
WEATIffR FIELD
SCREENING.
Sa) INDUSTRIAL CONTINUE THE PART ff YES ATLANTIC BEACH FIItE EFFECTIVE
AND HIGH RISK SMALL QUANTIFY PAGE 42 DEPARTI.IDTd7. SEE DATE OF Tf~
RUNOFF- GENERATOR ATTACHMENT MI PERMR
IDENTIFICATION PROGRAM WHICH FACT SHEET
Of PRIORR~S IDENTIFIES AND PAGE 2?
AND PROCEDURES MONRORS SMALL
FOR INSPECTIONS HALIRDOUS WASTE
GENERATORS
WITI@7 THE CITY TO
ENSURE PROPER
HANDLING AND
DISPOSAL OF
MATERIALS.
7e) n I MR CONTINUE TFff PART m YES ON COMPLAINT WTIHPI 12
DISCf1ARGES AND COMPUfER17ED PAGE 39 MANAGEIvtEM ON MONTHS OF
fMPROPER COMPf.AMT AND CRY'S COMPUTER. SEE THE EFFECTIVE
DISPOSAL-PUBLIC RESPONSE SYSTEM. FACT SIffET ATTACfRVff-FTT X1 DATE OF TFff
NOTTEICATION AS DESCRIBED IN PAGE 19 PERMR
TFff S WMP OF Tiff
PART 2 APPLICATION,
WFff;RE CAl-LS GO TO
TFff PUBWC WORKS
OFFICE. THIS SYSTEM
INCLUDES NAME.
DATE, CRIZEN
CONCERN AND
RESPONSE 70 EACH
COMPLAQJT.
7f)iLl[CR ACTIVELY PROMOTE PARiff YES WASTE O[L IS WTTFff-t I2
DISCHARGE AND Tiff COUNTY-WfDE PAGE 40 COLLECTED AT MONTHS OF
LMPROPER WASTE 00. AND AUTOMOTIVE PARTS TitE EFFECTIVE
DISPOSAL - 00.5, WHRE GOODS FACT SFffET STORES. DATE OF TFff
TOXICS AND C071ECTION PAGE 20 W7ffTE GOODS ARE PERMIT.
HOUSEHOLD PROGRAM PROMOTE ::CKED UP TWICE A
HAZARDOUS THE SPECW.¢ED WEEK BY PRNATE
WASTE CONTROL. COLT ECTION CONTRACTOR AND
PROGRAMS THAT TAKEN TO THE
FOCUS ON SPECIFIC RECYCLING CENTER.
TYPES OF
COMMUNRY
WASTES GENERATED
WTI'F@f 7Tff
COUNTY.
ACTIVELY PROMOTE PART m YES TO BE DONE WTIH TFff WTD$J 12
AND SUPPORT A PAGE JO CORE CITY STORM dIONTHS OF
VOLUNTARY WATER THE EFFECTIVE
STENCQ-MG FACT SF{EE7 PROJECT DATE OF iHF
PROGRAM FOR ALL PAGE 20 PERMR.
STORM SEW7:R
QJI-EIS W7flCH
DISCHARGE
DQiECTLY OR
INDIRECTLY INTO
SURFACE WATERS.
TFOS I2EQU0tEMEM
MAYBE SATISFIED
THI2OUliH
COOPERATIVE
EFFORTS WITH
OTHER PERMCI-GEES.
PUBLIC AGINCffS OR
PRIVATE ENTTIiES
AC"CIVET-Y PROMOTE PART m YES C1T1' OF 1ACKSONVR.LE WTT}IIN 12
TFff IACKSONVD.LE PAGE JO HOUSEHOLD MONTHS OF
HOUSEHOLD WASTE HAZARDOUS WASTE THE EFFECTIVE
FACO-!fY PROGRAM FACT SHEET RECYCLING DATE OF THE
WFOCH PROVIDES PAGE 20 2675 COMMONWEALTFI PER.WT
FOR COLLECTION OF AVG. IACKSONVILLE
SMALL QUA.NITlffS p~
OF' FW.ARIXNIS 632-8020
WASTE FROM
HOUSEHOLDS AND
SMALL WASTE
GENERATORS
7d) fLLICIf CONTINUE THE SPI[-L PART m YES ATLANTIC BEACH FIl2E EFFECTIVE
DISCHARGES AND AND CONTAINMENT PAGE 77 DEPARTMENT. SEE DATE OF THE
fMPROPER PROCEDURES ATTACH.WNTNI PERMIT
DISPOSAL - SPIl1 DESCRIBID IN THE FACT SHEEP
PREVENTION AND SWMP OF THE PART2 PAGE IB
RESPONSE APPLICATION WITH
TEff CITY'S FIItE
DEPARTMENT AND
THE CITY OF
lACK50!lVLLLE-
CONTINIJE TO
PROVIDE TRAINIlVG
FOR STAFF
HANDLING
HA7ARDOUS
WASTES,
EMERGENCY SPII-IS,
COMPLAINT
RESPONSE AND
CONTAINMENT SITE
CLEANUP. PROVDE
IN THE ANNUAL
REPORT, A COPY OF
i}1E MUNAL AID
AGREEMENT WITH
THE CRY OF
IACICSONVRIE AND
THE MAYPORT
NAVAL STATION
THROUGH WHICH
THE CRY CAN CALL
FOR THE
HAZARDOUS
MATERWL TEAM.
PROVIDE FOR THE PART m YES ATLANTIC BEACH FIRE W[iIRN I.
TRAINING OF PAGE 37 DEPARThIENf. SEE MONTHS OF
APPROPRIATE ATTACFC'NEIvT k! THE EFFECTIVE:
PERSONNEL IN SPILL FACT SFffET DATE OF Tiff
PREVENTION AND PAGE 13 PER.~ITT
RESPONSE
PROCEDURES AND IN
THE 7ECFQJIQUES TO
MITIGATE
POLLUTANT
DISCHARGES FROM
SPTLCS TO THE M51
AND SURFACE
WATERS. PERSONNEL
SHALL BE TRAINED -
70 RECOGNf7F AND
QUICKLY ASSESS
TIES NATURE OF THE
SPQ.LS AND TO
PROMPTLY REPORT
ALL SPLL1.S TO THE
APPROPRIgTE
AUTHOR7fY.
CONDUCT FIELD PARTID YES SEE ATTACHMENT MI DRY WEAT}IDR
SCREENING OF THE PAGE 35 F)nD
MS9 FOR II.LICR SCREENING:
DISCHARGES tt FACT SHEET AT LEAST 1/5
RdPROPER DSSPOSAL PAGE 16 OF GRID AREAS
AS SHOWN IN TABLE SCREENED
R.A7.6. ON PAGE IS EACH YEAR
OF 7HL5 PERMR. WIITI ENTIRE
- COLLECT MSO SCREENED
W VINFORY ONCE! 5
INFORMATION ON YEARS
OUTFACES & OR
PORTIONS OF THE 20X OF ALL
MS4 NOT MAPPED & OUIFALLS
UPDATE DATABASE SCREENED
SYSTEM ON AN EACH YEAR
ONGOING BASICS. WTI}{ qLL
MANRAIN A LOG OUTFACES
DOCUMENTING THE SCREENED
RESULTS OF ALL ONCE / 5
FIDlD SCREEPIAlG YEARS
PERFORMED.
7c)R,I.ICR R.IPLEMENT THE PARTID YES SEE ATTACHMENTaI WiTIRN 18
DISCHARGES AND INVESTIGATIVE PAGE 36 MONTHS OF
QdPROPER PROCEDURESINTHE THE EFFECTIVE
DISPOSAL- SWMP IN THE PART 2 FACT SHEET DATE OE THE
INVESTIGATION OF APPLICAT[ON,TO PAGE 17 PERMR
SUSPECTED n r ICR mENTff Y, REPORT
AND/OR Q.~ROPER AND TERMINATE THE
DISPOSAL SOURCE(S)OF R.I.ICR
CONNECTIONS OR
DLSCHARGE TO THE
M51.
PROVmE A
SUMMARY IN EACH
ANNUAL REPORT OF
THE RESULTS OF THE
INVESTIGATIONS
CONDUCTID AtdD
THE FOLLOW-UPON
ENFORCEMENT
ACTIONS.
Q.iPLEMENT THE PART ID YES SEE ATTACFL\¢M EFFECTNE
PROCEDURES OF THE PAGE 36 DATE OF THE
II,LICR CONNECTION PERMR
PROGRAM FACT SHEEP
PAGE 17
T%)A.I.ICR IDEN'TffY
ES AND
ID
J YES
1MPROPER
DfSC}{A[tGE~STEp PAGE }
DISpOSAL_ DNO~ IDENITFIDD i0
PROVIDE R.1
INSPECTIONS. UNDER PART Qa ON FACT SHEET'
GES I S & 16 OF TIlE PAGE I S
ORDINANCES qNp lTff FIDST
~!~
PE
ENFORCEMENT RM1T WHICH WII.L
BE ALLOWEp TO REPORT
MEASURES
DISCfIAAGE TO TF{E
MSa. DESCRIBE
CONDTRONS, ff ANY
.
70 BE PLACED ON
Tr!E ALLOW,gBLE
NON-STORM WAIEA
DISCHARGES.
SUBMTf A COPY OF
THIS IDENT7FTCAHON
IN THE ANNUAL
REPORT.
PROVIDE EJCECUTED PARiID YES
fNTERAGENCY
`
PAGE 3J
AGREEMENT'S WHICH ~
E HAVE MA1NTgA.I
ALL OF THE FDOT
PROVIDE IN
F.STgBLISH CONTROL FACT SFiEET
O DRCHES LOCATED IN FII2ST ANMIAL
C
ONTRIDUTTON OF PAGE IS ATLANiTC BEACH BY REPORT
POLLUi
ANTS FROM INTERAGENCY
AGREEMENT
ONE PERMH7EE"S
PORTION OF'DID .
SEE ATTAClL~.¢NF p?
MUMCTPAL SYSTEM
TO ANOTHER
PERMI7TEE"S
PORTION OF THE
MUNIC~AL SYSTEM
CONTINUE TO PART ID YES
CONDUCT
'
INSPECHONS FOR PAGE ~a
LL AS K
E p0 ApU-RVE
1"IA~T7:NANCE
SE
EFFECTIVE
UCR
CONNECTIONS AS FACT SHEET A
-
E
f°`¢'~T-"I DATE OF TFID
PER
WT
PART OF THE DRCH PACE I5 .
AND CANq[,
MAnvlz:TVANCE
PROGRAMS.
7b1 ILLlCR CON'DDR/p TO
DISCHARGES AND UPDATE PART ID YES
MAPPIN
IM
PROPER
G PAGE 35
DISPOSAL_ FIELD 7HE LOCAHON OF ~ HAVE UPDATED
MAPS TO SHOW
EFFECTIVE
SCREENING MUMCIDAL STORM FACT SFIDET KNOWN OITTFALLS DA~ F 1NE
PE
PAGE 16
SE WER SYSTEM
OUTFACES
DISCHARGING TO
WATERS OF THE U. S
.
PROVIDE SUR~Q.~lgRY
IN EACH ANNUAL
RF,POR7
FIELD SCREEN
CLOSED SYSTEMS PARTID YES
PAGE 35
ANNUALLY IN SEE A1TACfRrfENT MI Ah7J(1~
AODTDON TO OPEN fACi SHEET
SYSTEMS. PROVIDE REQINtEMENT
RESULTS IN ANNUAL, PAGE 16
REPORT
4. ENSURING DEVELOP& PART QI YES PRIVATE CONTRACTOR WITHIN 12
FLOOD CONTROL IMPLEMENT THE PAGE 31 MAP77AMED AQUATIC MONTHS OF
PROTECTS POLICRS OF i7{E WEED CONTROL THE EFFECTIVE
CONSIDER WATER MASTER PLAN FACT SHEcT ON ALL CIfANNE1.5. SEE DATE OF 771E
QUALITY @APACTS WfiICH WR1 DEFINE PAGE 12 ATTACHMENT pl PERMIf
7'FIE CRY'S FLOOD
MANAGEhgNi
ISSUES, INCLUDING
EXISTING PROBLEM
AREAS.
FURIRFIPOTENIT
L
A
PROBLEMS R.
CHANNEL
MACIAGEMEM.
FOR NEW FLOOD PART m YES SEE ATTACHMENT pl WTTF@I36
COMROL PROTECTS, PAGE 31 MONTHS OF
CONFORM WfIFi THE llff EFFECTIVE
]ItEATMENT FACT SHEET D.47E OF THE
PERFORMANCE PAGE I? PER4ffi
STANDARDS SET
FORTH IN THE STATE
WATER POLICY.
i. IDENTIFICATION, IMPLEMENT THE PART m YES SEE ATTACHMEM pl WITHIN 13
MONRORING AND PROGRAM DESIGNED PAGE 32 MONTHS OF
CONTROL OF TO REDUCE 7fiE EFFECTIVE
DISCHARGES POLLUTANTS IN FACT SHEET DATE OF THE
FROM MUMCCP.41 STORM W'A7ER PAGE i 3 PERWI
W"ASTE DISCHARGE FROtiI
TREATMEM, MIIMCIPAL WASTE
STORAGE OR TREATMEM,
DISPOSAL STORAGE AND
FACILITIES NOT DISPOSAL FACRTIiES
COVERED BY AN WHICH ARE NOT
NPDES STORM COVERED BY NPDES
WATER PERMR PERMITS.
6. CONTROL OF PROVIDE PROPER PART m YES CONTRACTED OUT TO WTIF$J IZ
POLLUTANTS iR4QJING FOR PAGE 33 PESTCON7RUL bfONIHS OF
RELATED TO EMPLOYEES WHO COMPANY WI{O ARE THE EFFECTIVE
P.PPLICATION OF APPLY, STORE OR FACT SHEET CER1~D BY THE DATE OF THE
PESTICIDES. MIX PES77CIDE5, PAGE IJ STATE TO MIX & APPLY. PERMf.
HERBICIDES PND HERBICIDES AND CRY ALSO HAS A
FERTIl.2ERS. FERTRIZERS./ CERTIFIED OPERATOR
ANNUAL ON STAFF. SEE
ATTACHMENT pl
REQ[JIRE EVIDENCE PARTm YES CONTRACTED OUT TO WITHIN 12
OF PROPER PAGE 33 LAWNQc PEST MONTHS OF
CERTiFICA:70N AND CONTROL COMPANY TFIE EFFECTIVE
LICENSING FOR ALL FACT SHEET WHO ARE CERI'CFiED. DATE OF THE
APPLICATORS PAGE IJ CRY ALSO HASA PERWI.
CONTRACTED 70 CERTIF'QD OPERATOR
P.PPLY PESTICIDES ON STAFF.
OR HERBICIDES ON
MUMCffAL OR FDOT
PROPERTY.
APPLICATORS
CONTRACTED TO
APPLY FER7II,IZER
SHALL UT1L¢E
PROPER NIl'fRlETTIf
MANAGEMENT
PRACTICES.
PROGRAM REQUB2ED BY PERMf7 COC.iPLIED ACTIVIiIDS COMMENTS
ELFZ.~'Nf SWMP SECTION W[TH ACCOMPLLSHED
DURING CALENDAR
YEAR
i. OPERATION ~ STORM WATER PART ID YES INSPECTED, ANNUAL
MAINTENANCE OF TREATMENT POND. 1 PAGE 27 REPAIRID REQUR(EMINC
STRUCTTJRAI. POND ERODED AREAS
CONTROLS AND ANNUAL (PART R, FACT ShFEf R CLEANED. SEE
STORM WATER PAGE 4) PAGE 8 ATTACFAG:ttT NI
COLLECTION
SYSTEM
CONTROL YES REPAQ(ED ANNUAL
STRUCTURES- ORIFICES, REQUIREMENT
1 STRUCTURE, FLAP GATE k
ANNUAL. (PART R INSTALLED GRATE
PAGE 4) COVER
2. CONTROL OF NEW DEVELOPMENT PART ID YES SEE ATTACFIh4Nf NI EFFECTIVE
DLSCHARGES ADHERE TO PAGE 28 DATE OF'DID
FROM AREAS TREATMENC PER.WT
OF NEW PERFORMANCE
DEVELOPMENT STANDARDS SET
AND SIGNIFICANT FORTH IN THE STATE
REDEVELOPMENT WATIZtPOLICY-
DEVELOP ACID PARTID YES SEE ATTACFL~TE?IT XI WTfi~QN 12
IMPLEMENT THE PAGE 28 MONTHS OF
STORM WATER ~ THE EFFECTIVE
MASTER PLAN FACT SFIDE7 DATE OF THE
PAGE 9 PERMff
3. OPERATION ACID CONTINUE TO PART ID YES CLEAN CATCH BASINS. EFFECTIVE
MAR7FENANCE OF PREFORM PAGE 29 STORM DAIS OF THE
PUBLIC STREETS, ROUTINE CLEANING LINES k SW'ALES. PER.~ffT
ROADS AND AND MAINTENANCE FACT STTEET RESOD OR RESEED
HIGHWAYS ACFIVITIDS PAGE 10 DISTURBED AREAS. SEE
A77ACHT+ffNf'+ I
CONTINUE TTID PARTID YES OUR BEAUTIFICATION EFT ECTIVE
BEAUTI[TCATION PAGE 29 DEPT. A PRNATE DAIS OF THE
COMMRTEE CONTRACTOR HAULS PERMIT
AND THE YARD FACT SFIDET YARD WASTE TO
WASTE COLLECTION PAGE l0 MULCF@IG CENFER fi
PROGRAM FREE MULCH IS
AVAR.ABLE TO
CITIZENS.
STREE7 SWEEPING PART ID YES ALL ASPHALT ROADS WITHIN 12
PAGE 29 WTTFIDJ TfID CRY WT:RE MOhI'HS OF
SWEPT BQ.tON[HI.Y- THE EFFECFTVE
FACT SHEEP DATE OF THE
PAGE IO p~,Sq{
N~ARJ[ENANCE SHOP PART ID YES OUf SOURCED GARAGE WTITIDV 12
PAGE 29 TO PRNATE MONTHS OF
CONTRACTOR AND TI¢ EI'FECIiVE
FACT SHEET' R.~V'ROVGD DAtl.Y DATE OF THE
PAGE 10 HOUSEKEEPING. PER.MIf
SPR.l.S CLEANED UP
Q.A~DIATEI.Y
AND DISPOSED OF
61AT'ERW.
PROPERLY
3.2 FY 1999:
(Budgeted Amounts):
TI'EM AMOUNT
Contractual Services $124,000.00
Travel $200.00
Rentals & Leases $5,400.00
Printing and Publication $200.00
Operating Supplies $25,500.00
Books, Training, Memberships $2,700.00
System Improvements $212,000.00
Debt Service (for Core City Drainage
Project) $293,111.00
TOTAL 5663,111.00
FUNDING SOUR('E
Stormwater system operation, maintenance and improvements are funded by and
enterprise fund:
Residential Customers - $3.00/month/ERU
Commercial Customers - based on square feet of impervious surface,
where 1790 sf = I ERU at $3.00/month/ERU
Revenues total apDroximateiy 250 000/,year
Capital Improvements are funded by Utility Revenue Bond Construction with a
remaining total of $4 045 000
3.0 FISCAL ANALYSIS
A complete fiscal analysis for the City of Atlantic Beach stormwater program
implementation is included for the past fiscal year and the next, including funding
sources.
3.1 YF 1998:
STORMWATER OPERATING BUDGET
ITEM AMOUNT
Contractual Services $72,711.00
Travel and Trairting $200.00
Equipment Rental $2,019.00
Repair & Maintenance $95,346.00
Operating Supplies $2,704.00
Books, Subscriptions $383.00
Printing $217.00
Improvements $785.00
TOTAL FY98 $174,365.00
BOND PROJECTS
ITEM AMOUNT'
Stormwater Master Plan
Improvements $123,940.00
Beach Avenue Project $92,618.00
TOTAL S216,558.00
2.0 OVERALL EVALUATION
Provide an overall evaluation of the Storm Water Management Program including:
Objective of Program; Major finding (e.g.,: water quality improvements or
degradation);Major Accomplishments; Overall Program Strengths/Weaknesses; and
Future Direction of Program.
2.1 OBJECTIVE
[mplement a Storm Water Plan as prescribed under the United states Environmental
Protection Agency Region IV -Authorization to Discharge Under the National
Pollutant Discharge Elimination System (NPDES) for the City of Atlantic Beach, with
a goal to reduce the maximum amount of pollutants being discharged to our
waterways.
2.2 FENDING
Program implementation is proceeding as scheduled. Preparation and assembly of
supporting documentation are requiring additional resources.
2.3 ACCOMPLISHMENTS
Accomplishments within the first year are as follows: Storm Water Master Plan
almost completed, being reviewed by The Storm Water Review Committee. Started
bi-monthly street sweeping throughout the city. Public Education is done in quarterly
Newsletter to all residents.
2.4 PROGRAM STRENGTHS/WEAKNESS
Strengths include our operation and maintenance program, which reduces the impact
of runoff from public streets, roads and highways as well as upkeep of our one control
structure. Some of our employees have been trained and certified in stormwater
systems operation maintenance. Program weaknesses include the need for
development and implementation of a formalized inspection checklist covering
curent stormwater management and water quality inspection items.
2.5 FUTURE OUTLOOK
The City of Atlantic Beach is always looking for illicit connections through
inspections and routine maintenance. The current strategy is to continue scheduled
activities as proposed in the National Pollutant Discharge Elimination System permits,
modify permit elements that are inappropriate to the City of Atlantic Beach and/or
require refinement and receive EPA approval of this Annual Report for Year Two.
1.0 INTRODUCTION
This annual report has been prepared to address the City of Atlantic Beach activities as a co-
applicant with the Ciry of Jacksonville and the Florida Department of Transportation
District Two for NPDES Municipal Separate Storm Sewer System (MS4) permit.
1.1 CONTACT LIST
Robert S. Kosoy P.E.
Director of Public Works
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
(904)247-5834
(904) 247-5843 Fax
Dale Smith, Chief
Drainage Design Section
City of Jacksonville
Department of Public Works
220 East Bay Street
Jacksonville, Florida 32202
(904)630-1473
(904)630-2905 Fax
Alan G. Obaigbena, P.E.
Florida Department of Transportation
District Two
P.O. Box 1089
1901 South Marion Street
Lake City, Florida 32056-1089
(904)961-7064
(904)961-7065 Fax
CITY OF ATLANTIC BEACH
STORMWATER MANAGEMENT PROGRAM
NPDES PERMTI' NO. FLS000012
ANNUAL REPORT DUE 10/1/98
REPORT PREPARED BY:
CITY OF ATL NTT B A H
DEPARTMENT OF P LI WO
CERTIFICATION:
I certify under penalty of law that this document and all attachments were prepared
under my direction or supervision in accordance with a system designed to assure that
qualified personnel properly gathered and evaluated the information submitted. Based
on my inquiry of the person or persons who manage the system or those persons
directly responsible for gathering information, the information submitted is, to the best
of my knowledge and belief, true, accurate and complete. I am aware that there are
significant penalties for submitting false information, including the possibility of fine
and imprisonment for knowing violations.
James Jarboe, City Manager
Date
City of Atlantic Beach
Stormwater Management Program
NPDES PERMIT #FLS000012
ANNUAL REPORT
DUE OCTOBER 1, 1998
CITY OF ATLANTIC BEACH
STORMWATER MANAGEMENT PROGRAM
NPDES PERMIT NO. FLS000012
ANNUAL REPORT DUE 10/1/98
REPORT PREPARED BY:
CITY OF ATLANTIC BEA H
DEPARTMENT OF PUBLIC WORK
STATEMENT:
This is to certify that the City of Atlantic Beach Stormwater Management Program
Annual Report has been reviewed by the Atlantic Beach City Commission. The
Annual Report was Agenda Item No. ,City Commission meeting of September
28, 1998.
James Jarboe, City Manager
Date
~-zs 98
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Stormwater Report to U.S. EPA
SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director
DATE: September 23, 1998
BACKGROUND: The United States Environmental Protection Agency (U.S. EPA) issued
the City, as a joint permittee with the City of Jacksonville and the Florida Department of
Transportation, a permit to discharge stormwater under the National Pollutant Discharge
Elimination System (NPDES) on April ], 1997. As part of this permit, we aze required to submit
an annual report to the U.S. EPA, which is due October 1, 1998.
This report includes a list of contacts and responsible personnel, an overall evaluation of the
Storm Water Management Program, a summary table of the Storm Water Management Plan
elements, a succinct narrative report and a fiscal analysis.
The City Commission must review or be apprised of the content of the annual report
RECOMMENDATION:
The City Commission to review the annual report, acknowledge receipt and authorize the City
Manager to sign a statement that the Commission has received a copy of the report.
ATTACHMENTS: Atlantic Beach Stonnwater Management Program Annual Report
REVIEWED BY CITY MANAGER:
AGENDA ITEM NO.
ALAN c. JIIVSr7v
Attozey st Iaw
915 IQoeeh 1LIrd Street
Past OtYrn Tto~ SOti7
Jacboav~c ttearla, >Elarfds 322/00457
1ekp6see (904) 2462500
11~40RANDUM
TO:
COMPANY:
FROM:
RE:
DATE:
Maurern Kmg, City Clerk
City of Atlantic Beach
Alan C. Jensen, Gty Attorney
3D
4-z8-98
Facsms0a OOq 2169960
Long Term Rental Contracts For Public Facilities
Standard Insurance Clause For Liability and Hold Harmless
September 24, 1998
The following language is suggested to betr~cluded in the long term rental contracts for public
facilities as a requirement for standard insarartce and hold harmless language, as requested by
the COmmiaacOn at the September 14 ±:-,eeting:
' (name of organization) agrees to indemnify and hold harmless
the City of Atlantic Bach from any and all liability, defense costs, including
other fees, loss or damage which the City of Athmtic Beach may suffer as a result
of claims, demands, rnsts or judgments against it, arising from all activities
engaged in by (name of organizatiot-) in iu use of the
following public facility:
In addition, (name of organization) agrees to provide to the
Ciry of Atlantic Beach a certificate of insurance naming the City of Atlantic
Beach as an additional insured in an amount of not less than the mardmum
exposure of the City of Atlantic Beach."
:sky
-.
7(%,~~~~
~-~ s~ ~ ~ ~~~,~~
~3-~ c3 ~ oa x T/1/9d L o~°~~
`~'f ~ = ~c~ ~.t//C //lam
~~. ~ X ~dP ~~~
~ ~~~ ~~~
iii
~~o ~~~
~~'~~1~ G~~~,~ ~°~
_~ ~~~
~i~Gt~GG~, J~l2C. ~
July 27, 1998
City of Atlantic ijeach
Atlantic Beach, FL 32233
Re: 75 10th Street Parkins
To Whom It May Concern,
All South Realty, Inc. had some troubles in the past with the parking location ~ 10th Street in
Atlantic Beach. We are property managers of the townhome located rQ 75 10th Street, we rented that unit
to tenants who head their truck towed from the parking location. The parking location is a first comeJfirst
serve parking location. Please have this matter taken care of so our customers will not have any problems
in the future.
If there are any questions, please call me a 241-4141.
Sincerely,
Christina
Rentals
i
/o-~~e-d/-~6/~/ ~ .5~ rod~~+~s-~d/~i
~ ~~
~'_~'
~~i~'~: _
~, ~3 9'c3 /,~.~~
C-3„ y ~o O~c~~J ~~
V, /~
~S ~~3 ~p ~~~ ' o c5 ~~.e~
r ; ~~ ~ ~~ ~~ ~- ~ d
y ... ~ i
~_
/~
i~
/~3
/`s'd~/~~`'9
~ 6/ ~~~
i
~ - ~~~~;~~G.J
y~~~-~'
~~ / ~-~~~
~~~~~~ ~o~ ~~Q~
Ei+,= - _
iy*c
.,~
-~ ~/
~+= ./
;'
. /
'
/ ~,
_ ~ ~ ~ /
i ~ ^,
~-
~/~
_
~i~
it
_,-
_.
- - :..
•~
P
._~_
„`~"'"s
~N''..
~,C' ~
.
i
~ ~
~Y2-If
F
'
~r t~M "~' Y ~ ~
j;.
~.
.
t ..rte A' t y „~~ '~ -.
u .
`~~ _
/ ~.~ ; ~ 1
, I .,: o . > p yam,.. -i
/ /
_ C ~jli
l~
M
~' ~.
~?
.•
- `~.
3
a '
r /
.~ . ;:;
- , ~ . ~- ~~ a.;
:
~~?
~, /
J
iJ
~-~J
:.%
/,y~
,~_ i_,
. /
i j ~//~
~~ ~~/
i)
~,-~
-~
i/
~_~{ ~I~
_~
¢'i,ir_a
- - i
r
i
> ~ ,~ j
y~
~r_'".
}~~:.
_K
A':.
m.. _
1
.~
~ _', r '.
~l,<~
~ ~:
"}.%
a
::6'
~. ~~
y-J
/J G~~2~ _~iZ2G2L-- .iC°-~L~rC~/L~
~~ ~ 3
.tea- s ~ 7 4_ .
~~:,.
f~~
,~
t-.
": ~ ~`•
~, ~ ~ <;~
/~
~~
n
,~~ ! ~-
~~
~. / /
/,
:~:.~::.
r-
/n~ /' ,:iii-% .~ ~LG~-~~
~`/
-:" :,.
,...
a,~ySr~ ~ '~.. t
~ ! r^.
~:~t
\.t:` ~,
Y`
S"-
--,~~.~
`~:'
;.#
,, '~
~i
~ -.
f
~~~
~ ,~~
/~~
~e_ ~~~~,.~ ~~
'"' ~ ~
~ ( ~ - _ ~
~.J ~ :, ___ ~~=z ~ ,
;"
,.,
U ~,
~~. - ~
/:
--~
i -~
~// / j; ~ ` /, / / t J ~ .
_ -~, c
. I // i
i
,; .
;~~
n
~`
J
~!_
l'
i ~' .. , /
~'_
~~~ ._
i- ` --
•s.
~ r
~~,m i
i`~ {
tf
~~ , ~.~~
.;
/'
~ '
2J
.i
3.~,'`X-
4~1
,-~z . `i
a., ;,
~~1~~, ~ .
%~~,_t..
~'~~~J
,, ` , , ~
;~
~.._.,'~':%_.~ :iii
C,-~ ~-.~_' ~~
% '1~,~
~ _~/,..~
. -. ''i v.. .:... ~ f~-
'3-
_~-2.r~
~~~,~-~~~C'~
'1: J'.
~~C~~~-~,~~~> ~~~x~
~o~~~~ ~_~~~~~ .
~~
`~ ~r.~-a-a-~
/d~.~
~ ~~ ~~
~~~~
1Z.,O~-r~, alt-G`-~-~. G~C/J ~~c' ~~L~,~~~t/L ~'7-,~ ~-~J
11 'Fl~~~ Ii .~ ~~i L,., ~ S I
+. ° m -- ~~~ ~ --
rt _ , _ Ky~E'.
_ _ ~r/~
M1, ~ - -
•~i:
I~ ~ '^'?~
- '
~ _y `~..± _ _ .
r= -
_
_~..t~. _._ ma
_
rt
.
.: i.tT
~ (~
a
r
j) U .
~ f
~
~
r
_
j
j r~
~~ -
'~sr
Y
T~v
<' L `1 `
~J1
1 ~G
!~ ~ ~ __ /! _ / I~ / J - 1
-f,i~rC_.-~_ -,j vcc l ~ r - - ~~
1 A' / f
~~7.J %~ ~! L~~C ~ / l C~
I )
J I
I
/ ~ / l ~i ~
J 1
i
// J
~j
_. _ ~ .. ~ ~ j' ( ,
/ /
~C) / - ii
/ ~ ~;
,~c~C~2J //~'~ G
~~ ~ ~~}j1,62~~v~~
~'
!Y
4~r~
-. _ w ~
~~~
~~
. ~~
~.~
j~o ~
1y~Z2-~~~-QJ
a2 Y" / ~ ~i
~ ~lRr
i~~v s~~!_v ~T T~f~- ~%%~~= iii
1
~- ~/ c~
~ w~~ /
S I U ivS
~)
~~.~j//-
.,
~~~~ ._
~~ ~ _ ~=~ ~_ ~ f
~ 1
Y'
~
!.
o I , _
/,; ,> - (r
~, - In c~ -
7
~.
_
F. _ _ .
~._.
r'J ; . ~y
NOTICE
OF
ILLEGIBILITY
ILLEGIBILITY OF SOME OF
THESE DOCUMENTS IS DUE
TO THE POOR QUALITY OF
THE ORIGINAL. THE FAULT
DOES NOT LIE WITH THE
CAMERA OR ITS OPERATOR.
.~~.
it--~-
~~
ii `~'"° ii
~~ii%~
T~ YMpM
uYwAT iW
~,cAT rl~~ ci y D~ ~T,cFyT~~ ~ ~~~~
sT~~ET~
E,e ~ ~' 7 ' ~ s 'T 7~~v ~ T~
~ ~~
,:
x
~/
~~
~(.:
11
REVISED B.L.B. 1-27-5~
CITY OF
ATLANTIC BEACH, FLORIDA
iE-~qEO B7: 11PPIID'VEO __
SGALE; ~°=400' SECTION
__ ~~
III 1
1
.'
L ~I
v
W i
m
.I I
'1
I
I I
II
II
DEPARTMENT OF THE ARRAY
JACKSONVILLE DISTRICT CORPS OF FJKif1EERS
P. O. BOX 4970
JACKSONVILLE, FLORIDA 94232-0019
ATiFMIgM Of 1
~""'° 'ED 4 4 ~99~
Programs and Project Management Division
Project Management Branch
Ms. Ka~ Lanier
95 lOT Street
Atlantic Beach, Florida 32205
Deer Ms. Lanier:
This is in response to your letter dated September 15, 1998,
regarding the Duval County shore protection project. As I
discussed during a September 21, 1998, telephone conversation
with Mr. James R. Jarboe, City Manager, the city of Atlantic
Beach, or other local agency, will need to provide ~arking spaces
available for public use in the general area of lOt Street that
axe comparable to any removed from public use. Mr. Jarboe has
indicated that the city will substitute new public parking spaces
for public parking places that will be reserved for private use.
Based upon this information, there is no need for a survey of
available public parking since there is no change anticipated to
be warranted in the Federal cost sharing for the project.
Enclosed is a copy of our letter to Mr. Jarboe on this subject.
If you have any questions or need additional information,
please contact Mr. Charles Stevens at 904-232-2113.
Sincerely,
Richard E. Bonner, P.E.
Deputy Distric*_ Engineer
for Project Management
Enclosure
Copy Furnished:
Mr. James R. Jarboe, City Manager, City of Atlantic Beach,
800 Seminole Road, Atlantic Beach, Florida 32233-5800
DEPARTMENT OF THE ARMY
JACKSONVNIE DISTRICT COMPS OF E-KiSEHaS
P. 0.8011 X970
JACK9pNVS.L,E, FLOIr~M 3~YJ2-0O1S
~„,,;,;,,a SEP 2 2 1998
Programs and Project Management Division
Project Management Branch
Mr. James R. Jarboe
City Manaqer
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233-5800
Dear Mr. Jarboe:
This is in response to your letters dated August 26, 1998,
and September 3, 1998, regarding the Duval County shore
protection project. As we discussed during our September 21,
1998, telephone conversation, the city of Atlantic Beach will
identify parking spaces available for public use in the area of
10th Street. it is our understanding that the city will
substitute new public parking spaces that will replace those
reassigned for private use. Based upon this information, there
is~no need for a survey of available public parking since there
is no change anticipated to be warranted in the Federal cost
sharing for the project.
If you have any questions or need additional information,
please contact Mr. Charles Stevens at 232-2113.
Sincerely,
Richard E. Bonner, P.E.
Deputy District Engineer
for Project Management
Copies Furnished:
Dr. Alfred B. Devereaux, Chief, Bureau of Beaches and Coastal
Systems, Department of Environmental Protection,
3900 Commonwealth Blvd., Mail Stop 300, Tallahassee, Florida
32399-3000
Ms.~ Kay Lanier, 95 10th Street, Atlantic beach, Florida 32205
'F- ~ .
RLRN JENSEN L1TTY 537 P04 5EP 09'98 15:57
ALAN JENSEN ATTY 537 P03 SEP 09.98 15:56
4. This lease is made and catered into upon the following expressed covenants and
conditions, all and every one of which RFNfER hereby covenants and agrees, with CITY, to
]Deep and perform:
(a) RENTI'ER shall insure compliance with all city, start and federal laws, as
well as any rules and regulations of CITY for the government and management of the public
right of way upon which said parting space is located, together with all rules and requirements
of the police and fire dcpartmeats of CITY.
(b) RENTl'Ett shall maim no alterations of any nature to the pat9ing space nor
erect any signs of any kind without the expressed writtea consent of the City Manager.
(c) ltENTER's use of the pa9dng space is not exclusive outside of the dates
and times set forth herein.
S. This lease sets forth the entire agreement betweat the parties and there are no
other promises, agreements, conditions or understandings, either oral or written, between the
parties. No subsequent alteration, amettdmeat, change or addition to this lease shall be binding
on either party unless in writing and signed by both parties, and by direct reference made a part
of this lease.
ti. This lease shall be governed by the laws of the State of Florida, both as to
interpretations and performance.
7. RENTER shall not assign this lease aor suffer any use of the panting space other
than for parking parposes, nor sublet the parking space or any part thereof, without the written
consent of CTfY.
IN WITNESS WSF.RF.oF, CITY and 1tF.IJTER have duly executed this Lease
Agreement on , 1998.
Signed, sttalod and delivered
is our presence as witnesses:
CITY OF ATLANTIC BEACH
Wrtneu phut mme:
By
Its
.~.
w;mw print
Wtmeu print namr.
Witness print n.me:
..
2
RLRN JENSEN gTTY 567 P02 SEP 24'98 10=21
THIS LEASE is made aad entered into this day of , 1998, at
Atlantic Beach, Duval County, Florida, by and between CITY OF ATLANTIC BEACH, a
Florida municipal corporation, 800 Seminole Road, Atlantic Beach, Florida 32233 (hereafter
called ' CTI'Y"), and , of 10 Tenth Sweet, Unit No. ,
Atlantic Beach, Florida 32233, (904) (hereafter called "RF.NI'ER`).
W»iS, CTfY is the owner of that certain public right of way commonly known as
Tenth Street in Atlantic Beach, Florida, a portion of which extends east of Beach Avenue on the
south side of the Island Club Townhouses, and
WHEREAS, RENTER is the owner of Unit No. at Island Club Townhouses
where the parking in front of said townhouses is public pazking, and
WHEREAS, there currrntly exists twenty-three (23) public parking spaces in front of
the Island Club Townhouses, as shown on the attached diagram which is Exhibit `A" to this
lease, and CITY has determined that it is in the best interests of the public health, safety and
welfare that the owner or owners of each of the ten (10) townhouses located at Island Club
Townhouses shall be entitied to lease one (1) parking space per unit on an annual basis under
the terms set forth below, and
WHEREAS, the parties are in complete agreement regarding the terms set forth herein.
NOW THEREFORE, in consideration of the covenants and promises as set forth herein,
and the rental payment made hereunder, and other valuable consideration, the receipt and
sufficiency of which is hereby acknowledged by both parties, it is
AGREED as follows:
1. CITY leases to RENTER, and RENTER rents from CITY, parking space number
as shown on Exhibit 'A" attached hereto.
2. The terns of this lease shall be a period of one (1) year wmmrncing
1998, and ending at 12:00 midnight on , 1999. RENTER
shall have the right to renew this lease for an additional term of one (1) year on like terms and
conditions by delivering payment in full of the annual rental amount for the teaewal term no
Liter than thirty (30) days prior to the rnd of the term as set forth herein. Nothing contained
herein, however, shall require CITY to extead this lease bryond the original one (1) year term.
3. RENTER shall pay to CITY as rental, at the address set forth above or at any
other address that CITY may designate, the annual rent of 5500.00 in Lawful money of the
United States of America. The annual rental shall be payable on October 1 of each calendar
year during the term of this lease and any renewal of it. In the event of an increase in the
amount of annual rental for any renewal term hereunder, CITY shall notify RENTER in writing
of said increase no later than sixty (60) days before the end of any term hereunder.
.,
~A
9-7Y- 98
CITY OF
rr~tlaKtle ~caek - ~laudse
800 SEMINOLE ROAD
ATLANTIC BEACH. FLORIDA 32233-5445
TELEPHONE (904) 247-5800
FAX [904) 247-5805
SUNCOM 852-5800
September 24, 1998
To: The Honorable Mayor and City Commissioners
From: Maureen King, City Clerk
Subject: TENTH STREET PARKING
AGENDA ITEM 3A
We have enclosed material submitted by Kay Lanier relative the parking problems being
experienced by the residents of Island Club on Tenth Street. The material was submitted without
a cover letter or other indication of their recommendation or requested action.
We have also included for your information, correspondence from the Army Corps of Engineers
regarding parking spaces, and a copy of the proposed Parking Space Lease Agreement.
ZA
Totsl De:eiopmeat Resouroes, Iao 9- Z g- 9 g
r o v i d i n g c l i e n t s with i n n o v.p f i v e business s o l u t i.~ n s For the 2 1st c e n t u r y
September 14, 1998
Suzanne Shaughne}ss~
Cite of Atlantic Beach
R00 Seminole
Atlantic Beach. FL 32233
Dear Mavor Shaughne~ss~:
As a full time professional speaker and ~~orkshop leader since 19RR. m. client list includes
companies like State Famr Insurauce_ Blockbuster Video. AT&;T. CSa. Cite of Jacksonville, and
The Citc of Atlantic Beach. I am a Crrtificd Speaking Professional (CSP). a designation earned
b~ Icss than 10% of the almost 4000 National Speakers Association members. I also am a
published author hay ing ~~ ritten or contributed to the follo~~ ing books: Jump Starts: Wit and
Wisdom to Super Charge four Day, Transformation Thinking. and Meditations for Road
Warriors. My recent project is Notes From the Lighthouse: A Father's Leiters to his Son.
The reason for m~ letter is that F am looking for some office space in Atlantic Beach that could be
used for writing books and ecentuallc running a foundation I~~iill be starting. The foundation will
be a program for at risk teens to help build their self-esteem, deeelop communication skills, and
learn goal-setting skills. A percentage of the proceeds from m.' book kill be dedicated to fund the
foundation.
Would it be possible to discuss ~~orking out a trade-out rchere I would do a workshop for the city
or do a council retreat as 1 did in 191.+ in exchange for office space at the Adele Grange
Communin• Center'? I work hard at getting to know m~ clients and know' how city government
~rorks. For se~eml dears while 1 was associated with UNF's Center for Local Government, I was
the [op rated trainer.
Please feel free to look at my web page at wwe~.TimRiehardson.eom for further information.
I will be in touch later this ~~cek or you arc welcome [o Ica~e me a message at 249-0919.
Sine elc. ,
• ~.~ -ice
Tim Richardson
cc: lint Jarboe:
Timmy Smith
P.S. M.' new address is PO Bo.x 33I U3 i Atlantic Beach. FL 32233
363-6 Atlantic Boulevard, Suite 201 .a...c.
A t l a n t i c Beach , F L 3 2 2 3 3. 5 2 5 1
(904 ( 249.09 1 9 • Fax (904) 249- 1 861 ;,,*~
America O n l i n e T D R i c h • C o m p u S e r v e 7 4 4 5 3 3 6 7 5
Fire Agreement Guidelines
Page 2
cc: (continued)
Ray Alfred. Chief. Firz Dzpartmznt. City of Jacksonville
Rick ~4ullaney, Esq., General Counsel, Cih of Jacksonville
Jamzs R. Jarboe. Atlantic Beach City Manager
David Thompson, Director of Public Safeh•. City of Atlantic Beach
.41an Jznsen, Esq., Atlantic Beach Cite Attorney
~ ~
ATTACHMENT C _
SEPTEMBER 14, 1998 COMMISSION MEETING
Police Guidelines for Discussion of Fire Services ContraM
I. The City of Atlantic Brach would contract for Fire and Rescue Servixs, twth
manpower and operations, with the City of Jacksom~ille as a service pro-
vider.
Z. 'the sen•ice area would be the city limits of Atlantic Beach and, with their Council's
approval, the city limits of Keptune Beach.
3. The services tcould be provided from the Atlantic Beach Fire-Rescue Station
on Seminole Road.
4. Current average response time and starling levels shall be maintained as a
minimum, or improved, as specified in the contra~~t language.
5. Current employees of the City of Atlantic Beach Fire-Rescue Department would
be gandfathered as employees of the Service Provider.
6. Services provided would include aj fire suppression and h) medical emergency
rescue services. to include Advanced Life Support capability and equipment
for the engine companies.
7. Staff-level recomtnendatiwis as to best implementaion of the above policies
shall be der eloped b}
1. 11r. Hester and \lr. ,larboe from the financial aspect.
2. Chief .~lfied and Director Thompson from the operatiors aspect.
3. Legal staff from both Cities of Atlantic Beach and ,lacksonville.
8. Currenth~, fire suppression services are provided to the City of \eptune Beach
by Atlantic Beach. That arrangemem would continue, unless altered. if
the \eptune Beach Council gives direction to participate in the Medical
Rescue ALS services as well, resulting in a higher sen•ice level. then the
Council shall approve that as a polic}•. and authorize inclusion of their
Staff in the discussions bx implementation.
9. These policies are established as guidelines and ;hall not be altered without
prior consent.
John A. Delaney. Mayor Suzanne Shaughness}', ~invor
City of Jacksom ille City of Atlantic Beach
date daft
cr. Honerablc Gcorgc Vaughan. P.layor. Cih• of Keptunc Beach
\lr. Les Hester. Chief Executive Officer, City of Jacksonville
Expenses:
Debt Service
Interest on 1996 Bonds 47000005827296 220,866
Description:
In prior years the debt service for the Utility Revenue Bonds was Bud¢eted in a separate fund by showing
funds being transferred from the Water and Sewer Utilities.
Actual expenditures for debt service have been reported in the City's financial statements in a different
way. The audited financial statements account for the debt service in the funds which owe the debt and
chazges debt service according to their sh::r:, of that debt. The Stonn Wate.-;:venues are not sufficient to
support the portion of the debt related to the project "Storm Water Master Plan Improvements". and as
such, the bond debt service was intended to be paid for from Water and Sewer revenues which is why the
Vansfers from Water and Sewer are necessary to support the Storm Water portion of the debt.
This adjustment to the budget will eliminate the bond debt service fund and re-budget the debt service in
the funds with the debt and will make the budget and audit consistent in the accounting for Utility Bond
Debt Service. Interest will be allocated back to the water and sewer funds on a pro-rata basis.
Eliminating the budget for Debt Service will lower the overall budget for the utilities and isolate the
portion of debt owed by each utility. It will make the budget presentation less confusing by eliminating
unnecessary transfers. The effects of this resolution are presented in the Proposed 1999 Annual
Operating Budget. This budget resolution is necessary to present the 1998 revised budget in the same
format as the proposed 1999.
Adopted by the City Commission this 14'" day of September, 1998.
Approved as to form and correctness:
Alan C. Jensen, Esquve
Ciry Attorney
ATTEST:
Maureen King, CMC
City Clerk
Su7arme Shaughnessy
Mayor /Presiding Officer
RESOLUTION NO. 98 - 32
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1,1997 AND ENDING SEPTEMBER 30,1998
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, that the following Budget Modification be approved for the 1997-1998 Operating Budget.
BOND DEBT SERVICE FUND
Reveuues:
Transfer from Water Utility Fund 49000003813000 -330,000
Transfer From Sewer Utility Fund 49000003814000 -877,580
Interest Earnings 49000003611002 -70,000
Expenditures:
Non-Departmental
Interest on 1996 Bonds 49000005827210 -$ ],207,580
WATER UTILITY FUND
Expenses:
Debt Service
Interest on 1996 Bonds 40000005827296 232,097
Transfers
To Utility Debt Service Fund 40000005819102 -330,000
To Storm Water Utiliry• 40000005819147 110,433
SEWER UTILITY FUND
Expeuses:
Debt Service
Interest on 1996 Bonds 41000005827296 754,617
Transfers
To Utility Debt Service Fund 41000005819102 -877,580
To Storm Water Utility 41000005819147 110,433
STORM WATER UTILITY FUND
Reveuues:
Transfer from Water Utility Fund 47000003822000 110,433
Transfer from Sewer Utility Fund 47000003823000 110,433
~c
9-~~ - 98
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 3?237-5335
TELEPHONE (903) 237-5800
FAX (903) ?37-5605
BUNCOM 85LS800
MEMORANDUM
Date: September 9,1998
To: Jim Jarboe, City Manager
From: Nelson Van Liere, Finance Director
Subject: Budget Resolution # 98-32 relating to Utility Boud Debt Service
In an on-going effort to simplify the City's budge[, I am proposing to make a change in the way the
budget document shows the payment of the bond debt service.
In prior years the debt service for the Utility Revenue Bonds was Bud eg ted in a separate fund and
transfers from the Water and Sewer Utilities were necessary to move funds in to pay the debt service.
Actual expenditures for debt service have been reported in the City's financial statements in a different
way. The audited financial statements account for the debt service in the funds which owe the debt and
charge debt service according to their share of that debt. The Storm Water revenues are not sufficient to
support the portion of the debt related to the project "Storm Water Master Plan Improvements". and as
such, the bond debt service was intended to be paid for from Water and Sewer revenues which is why the
transfers from Water and Sewer aze necessary to support the Storm Water portion of the debt.
This adjustment to the budget will eliminate the bond debt service fund and re-budget the debt service in
the funds with the debt. This will make the budget and audit consistent in the accounting for Utility
Bond Debt Service.
Eliminating the budget for Debt Service will lower the overall budget for the utilities and isolate the
portion of debt owed by each utility. It will make the budget presentation less confusing by eliminating
unnecessary transfers. The effects of this resolution are presented in the Proposed 1999 Annual
Operating Budget.
Attached: Resolution Amending 1997-1998 Annual Budget
Recommendation: Approve the attached resolution #98-32 amending the 1997-1998 Annual
Budget
' In the Storm Wster Utility Fuud, the storm drain project for Donner Road from Sandpiper Lane
to the Donner Road Lift Station has had some delay and has been re-budgeted in the Fiscal Year 1999
Proposed Budget.
All three of these r.:ductions in the current year budget are reflected in the Proposed Budget presentation
in order to show the available funds for next year.
Adopted by the City Commission this 14'" day of September, 1998.
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King CMC
City Clerk
Suzanne Shaughnessy
Mayor /Presiding Officer
RESOLUTION NO. 98 - 31
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOR', THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, that the following Budget Modification be approved for the 1997-1998 Operating Budget.
WATER UTILITY FUND
Expenses:
Capital Outlay
Improvements Other than Buildings
Painting of Water Tower 40043015336300 -45,000
SEWER UTILITY FUND
Expenses:
Capital Outlay
Improvements Other Than Buildings
Sewer lining and wet well project 41041015356300 -67,000
STORM WATER UTILITY FUND
Expenses:
Capital Outlay
Improvements Other Than Buildings
Storm Drainage on Donner Road 47000005386300 -100,000
Description:
In the Water Utility Fund, the Water Plant 4 Tower was not painted and repaired as planned.
This modification to the budget reduces the current year budget to reflect that these funds will not be
spent in Fiscal Year 1998. This project has been included in the Fiscal Year 1999 Proposed Budget.
In the Sewer Utility Fund, a project to do sewer lining and wet well was bid out and awarded in
Fiscal Year 1997 and rolled over into the Fiscal Year 1998 budget. Also, this project was budgeted as a
new project in Fiscal Year 1998. This adjustment reduces the current budget by the amount that was
duplicated in error in the prior year budget process.
tt~
ATTACIASENT B
SEPTEMBER 14, 1998 COMMISSION MEETIN
CITY OF
800 SE\fINOLE ROAD
ATLA~TtC BEACH. FLORIDA 32233-5445
TELEPHO\E f903) 247-5800
FAX 1903) 237-5803
SUKCODf 852-5800
MEMORANDUM
Date:
To:
From:
September 9, 1998
Jim Jarboe, City Manage
Nelson Van Liere, Finance Director
Subject: Budget Resolution # 98 -31 to reduce current year's Public Works budget for two
projects that there is not enough time to complete and one tbat was budgeted twice
iB error at previous year end.
In reviewing the Public Works budget for the current 1998 Fiscal Year, I noticed three budgeted items
that needed to be eliminated. Two were budgeted items that there is not enough time to do and one was
budgeted in ertor. It is necessary to reduce the current year's budget for these items to show the funds
being available to appropriate for next year. The 1999 Proposed Annual Budget document reflects this
reduction to the Revised Budget 1997-98 as presented and the two projects have been included as a part
of .he 1999 proposal. The total reduction to the 1998 Annual Budget is $212,000 of which $145,000 has
been re-proposed in the 1999 Annual Budget. The three adjustments are described on the attached
budget resolution.
If you need more information concerning this matter, please call.
Attached: ResolutioB Amending 1997-1998 Annual Budget
Recommendation: Approve the attached resolution #98-31 amending the 1997-1998 Annual
Budget
From: To: Fa>d1241.5805 Date: ~14l98 Tm~e 2:5416 PM Page 6 of 6
SEP-14-98 MON 1144
P. O6
D-R-A-F-T #6 fi Final Drafi
As of Septemt~er 13, 1998
deviations in the timeframe outlined in IV, K. above,
°M i lestones/Deliverables".
5. Current Workload (596) -include firm and individual workloads.
6. Financial Information (596) -include most recent audit summary
and current certificate of insurance,
B. The SRC will select its top five (5) firms and recommend this list to
the Commission as the firms which should be selected by the
Commission to make presentations.
C. Based on their personal evaluation and the recommendation of the
SRC the City Commission will select the firm to perform the work,
D. Negotiation offees will commence once the Commission has made
its selection and be accomplished by the City Staffwith review by
the SRC.
E. Once the City Commission apprrn~es the fees and the contract '
instrument and the contract instrument is executed, the NTP will be
issued and all work specified will commence.
F. Summary of RFP Milestones -all ~~etes are not later than (NAT):
1. SRC draftr RFP - R•30
2. SRC recommends RFP to Commission - R-8
3. Commission approves RFP - R-1
4. SRC Issues RFP - R Day
5, SRC drafts contract - R+10
6, Proposals submitted by firms to SRC - R+30
7. Top-five firms as selected by SRC brief City Commission - R+40
8.5RC recommends top firm to Commission - R+45
9. Commission selectr firm to perform the work - R+46
10. SRC negotiates fees - R+50
11. Commission approves contract to include fees - R+55
12. Contract executed and NTP issued - R+60 ~ N Day
f.
,From: To: Fa>d1241-5805 Dale: 9114198 Lme: 2:54:16 PM Page S of 6
SEP-14-98 LION 1143
O-R-A-t"-T #6 !{ Final Draft
As of Septemt~er 13, 1998 '
6. N+100 days; Submit permit al>plications to COE and SJWMD.
Notify the Duval County Public Health Department and City of
Jacksonville Regulatory and Environmental Service Division to
discuss any modifications to the plans that would necessitate a
re-submittal of the potable water and sanitary sewer permit
applications, Prepare and submit the Florida Department of
Transportation and state roadway utility and access permit
applications.
7. N+160 days: COE, SJWMD, anti all other necessary permits
received,lo
8. N+180 days: Submit ten (10) sets of final plans (10055 design).
9. N+190 days: Have plans and specifications ready for and begin
assisting City in the bidding phase.
10, N+2H0 days: Best-qualified birder selected to complete
construction.
V. SELECTION PROCESS:
A, Each firm must submit three (3) .:opies of their proposal to Mr.
Robert 5. Kosoy, P,E., DireMor of Put~lic Works, 1200 Sandpiper Lane,
Atlantic Beach FL 32233, not later than 4:30 pm, [R+30j, 1998. Firms
responding to this RFP should include detailed Information in support
of the following selection criteria -
1. Staff Competence (rating wei€;ht - 207) __ include detailed
resumes.
2. Similar Project Experience (3C~7) - emphasis on creativity in
finding solutions to difficult stormwater management challenges
to include familiarity with such techniques as baffle boxes, sand
traps, and swirl concentrators. Documented experience in
retrofitting older communities to provide the desired level of
service and meet current regulatory standards while maintaining
their character will be given the greatest credit.
3, References (109'x) -include telephone numbers,
4. Project Approach (309'0) -include outline for accomplishing
specific tasks along with any improvements recommended and
' No 6096 design required unless SRC deterrnlnes tfiat this milestone is necessary.
10 Regulatory agendas are not required to permit projects in accordance with the
schedule of the City. Every effor-t must be made to indu~~ the permitting agencies in
the process in a meaningful way as early as possible to increase the probability that
the permits will be issued In a timely mennF•r. If permits are not received es
scheduled, adjustments in the firm's schedule will be necessary. ,
P. 05
From: To: Fa>d1241.5805
SEP-14-98 t10N 1 l ~ 42
D•R-A-F-T #6 f{ final Drag
As of Septemt~er 13, 1998
represent the firm at all briefings and n•,eeiirgs. This team is
referred to as °appropriate stzf°' during the conduct of the
requested work.
H. Public input is essential for the success of this project. The SRC
may request comments, written and/or oral, from the public at any
time it deems appropriate, If such action delays the contractor,
adjustments will be made.
I. Per footnote 1, separate RFP's will be issued to address Upstream
Management and Tailwater Control. Any actual/possible conflicts
identified by the selected firm must be resolved or brought to the
SRC for appropriate action.
J. The standard for all designs drawings wilt be Auto CAD R14.
K. Milestones/Deliverables' -from the day (N Day)° the notice to
proceed (NTP) is issued, the follrnving tasks will be completed within
the days specified:
1. N+25 days: Present concept(s), to include computer aided design
drawings utilizing Auto CAD R14 and estimated costs, to
accomplish the services requested in paragraph III. above to the
SRC. This presentation shoulcf also be given to the City Tree,
Parks and Recreation, and Community Development Boards to
facilitate their comments to the Commission and/or SRC.
2. N+30 days: Present concept(s;1, to include sketches and
estimated costs, to accomplish the services requested in
paragraph IIJ, above to the City Commission for approval.
Clearly layout the benefits and costs and other appropriate
information of each to facilitate decision•making.
3. N+40 days: With SRC, meet with US Army Corps of Engineers
(COE) and the St Johns River Water Management Cistrict
(SJWMD) to begin permitting process.
a. N+60 days; Present five (5) sets of preliminary plans, to include
calculations, bill of materials, cost estimate, and construction
schedule to the Clty Commission for approval {3o~r, design
review).
S. N+90 days: Present five (5) sets of plans, to include calculations,
bill of materials, specification::, cost estimate, and construction
schedule to the City Commission for approval (909 design)'.
' Eech milestone/deliverable requires writttn acceptance of work by the SRC before
proceeding to the n¢~ct phase.
° $ee V. F, below.
P. 04
6
Tram: To: FadC141-5805 Date: 9114198 Time: 2:54:16 P61
SEP-14-98 ICON 1142
D-R•A-F-T #6 ft Final Draft
As of September 13, 1998
4. Evaluate all bids, prepare bid f:abulation, and submit comments
as appropriate.
5. As directed by the City, attencl up to twenty (20) additional
meetings with appropriate staff ... payment will be made only
for meetings attended.
N. CQRDINATING INSTRUCTIONS/INFORMATION:
A, The City's single point of contact for aN dialogue and(or questions
with regard to this RFP is Mr. Rot~ert Kosoy, Director of Public
Works, 904-24~-5834, or any other representative(s) that the City
Manager designates.
B. The City has established a Stormrvater Review Committee (SRC) to
ensure effective public input into all decision making regarding
Atlantic Beach stormwater management, All work specked under
this RFP will be coordinated with and reviewed by the SRC before
going to the Commission for deci:>ion. At a minimum, the 3096,
60%, and 909'o designs will be spe~:ifically reviewed by the SRC ...
other key milestones should be offered to the SRC for coordination
and approval. The SRC will formulate recommendations for the
Commisslon at each decision point.
C. The ETM design with all supporting documentation is available
through the Director of Public W~~rks.
D. Field information needed for the redesign is available. The City
Director of Public Works is the repository for maps, surveys, and
supporting information. No additional information collected will
duplicate that which already exists.
E. Under a separate initiative, the City is pursuing a project to reduce
the elevation of tidal water during major events. It is expected that
by lowering the water level by two (2) feet, the ETM design will
handle a ten (lo) year storm, "Phis should be accounted for in the
design of the baffle boxes or whatever concept is selected.
F. The redesign must be permutable by the St)ohns Water
Management District (SJWMD), the Corps of Engineers (COE), and
any other agenry, which must approve the work All appropriate
agencies must be included right from she start of this effort in
concept development to ensure effective coordination.
G. For consistency and continuity, the selected firm must establish a
dedicated design/bid team and members of this team must
° Regarding'appropriete staff, see item n. G. below.
P. 03
Page 3 of 6
S
Flom: To: Faid441.5805 Dale:9114198 lire: 2 ~4:t6 PM Page 2 of 6
SEP-14-98 110N 1141
D-R•A-F-T #6 fi- Final Draft
As of Septemt~er 13, 1998
3. Increasing the capacity of the east-west streets to transport
surface flows in a way that increases the design flow for which
the system provides protecfio~.
C. With regard to trees, recommend design alternatives that maximize
the preservation of the existing natural vegetation and tree canopy
of the Core City. Specifically - -
1. Evaluate the impact of the project on trees in- and outside of
the project right-of-way, to in~;lude the effects of -owering the
water table, root removal, and other construction impacts..
2. Recommend ways to decrease the number of trees requiring
remova I.
3. Once evaluation is complete, recommend ways to reduce the
impact of the project on trees outside of the project right-of- ,
way and provide a mitigation plan for any permanent and Long-
term damage (up to fne year:: after project completion)
resulting from construction. [f advisable, mitigation plan should
include vegetation replacement for those plants that will
experience long-term, irreparable harm.
4. Recommend controls on and techniques of construction that wilt
serve to protect all vegetation from the effects of the work.
D. Assess the feasibility and advisability of providing for underground
utilities in conjunction with this construction project, tv include
electrical, natural gas, TV, and/or telephone lines/cables. If selected
for inclusion by the city, incorporate the component(s) into the
design.
E. Collect field data (surveys, soil samples, etc.) to the extent necessary
to complete the above tasks ... paragraphs III. A., B., C., and D.
F. Prepare a complete set of plans, EtOM, specifications, cost estimate,
schedule, and any other items which will be used to bid and
construct the project by incorporating the modifications requested
above into the ETM plans and supporting work products.
G. Support the Gity during the bidding phase of the Core City
stormwater collection project. -rusks include:
1. Prepare plans, EIOM's, specifications, etc. for the bidding phase
to be sold to the bidders through the City Purchasing
Department.
2. Assist City during pre-bid meEting to include providing technical
explanations and answering questions.
3. Prepare bid addendums as api~ropriate.
P. 02
9
SEP-35-99 TuE 05:43 P. 02
D-R-A-F-T #6 & Final Draft
As of September 13, 1998
concentrators, holding basins, or another concept that
adequately accommodates design flows and meets the
requirements of stormwater treatment • Included in this task is
the reengineering and redesign of the conveyance structures and
entry points into Selva Lagoon and/or Howell Park.
Z. Provide plans, bill of materials, specifications, cost estimate, and
schedule for the replacement of the Preben Johansen Park
stormwater treatment component of the ETM design with
upstream baffle boxes, sand traps, swirl concentrators, holding
basins, or another concept that adequately accommodates
design flows and meets the requirements of stormwater
treatment.
3. Evaluate the existing benefits of open, undeveloped and
preserved areas of park lands and other public lands, including
but not limited to Howell and Preben Johanasen Park Prepare a
decision briefing for SRC regarding modifying the design to leave
such areas intact for providing natural stormwater treatment
and maintaining the character of the community.
B. Perform selective value engineerings with the goal of assuring the
City realizes a cost effective stormwater treatment collection system
while not sacrificing the permitability of any component. The firm
is free to bring any ideas to the SRC that it believes can result in
significant savings while maintaining the system effectiveness.
Although not limiting, the firm will specifically address the
following--
1. Reducing the number of conflict manholes.
2. Preserving to the greatest extent practicable recently installed
water mains on 1't, 3'", gtn Stn, and 11th streets as well as other
water mains that are serviceable and meet the requirements of
the Department of Health.
If, in the early stages of concept development, the St Johns River Water
Management Cistrict ag,-ees that imprrn,ed upstream management of stormwater
such as more and better grassy swales, expanded maintenance, appropriate
ordinances, etc. can preclude or reduce the downstream treatment requirements, this
approach must be brought to the attention of and should be seriously considered by
the City.
s In an effort to save money and time in the redesign process, selective value
engineering implies IonkinR only at tht Prnjt~y; Gvmponenu OpGGItlell. if them Are
dearly other modifications that will save significant resou.cns, tt,a). ,~,owia ~
brought to the Clly tof ItS Consideration and approval before making any changes.
Fran: To: fa>~247-S80S Dale 9f14198 Time 254.16 PM Page 1 oi6
SEP-14-98 110N 1140 P. O1
D-R•A-F-T #6 £r Final Draft
As of Septemter 13, 1998
III. S,~RV~C~S $C. UE €D; In providing the following services, the
selected firm must place special emphasis on upholding the character
of the Core City, with emphasis on tFfe environment and aesthetics, and
ensuring cost effectiveness. This character is defined as a pedestrian•
friendly, environmentally-°green° central village in which the streets, -
parks, beachfront, and town center area form the social hub of the
community. Specific elements of the Core City to be preserved are: 1)
Existing narrow village streets and lanes which reflect the traditional
coastal-community-town ambiance of Atlantic Beach,z 2) Pedestrian-
friendly sidewalks, paths, and streets of a recreational nature, which
are currently heavily used by residents of the City to walk or bicycle to
their destinations, 3) Existing tree cs.nopy and native vegetation that
currently provides both aesthetic an•i environmental benefits to the
City, 4) Existing parks and recreational areas, and 5) Areas of historical
significance.
A. Assist the City in creating understanding and building consensus
among its citizens by working hared-in-hand with the City's
Stonnwater Review Committee (SRC).' The SRC will be kept
informed of all activities, briefed prior to all key decisions, and, as a
minimum, conduct public 307e, 60So, and 9070 design reviews.
B. In order to avoid or, at least, minimize the impact to existing
natural areas;
1. Provide plans, bill of materials (BOM), specifications, cost
estimate, and construction schedule for the replacement of the
Howell Park stormwat¢r treatment component of the ETM
design with upstream baffle boxes, sand traps, swirl
component will have a separate RFP. Th¢ firm chosen to modify the Stormwater
Collection rystem must ensure that interfaces with these other two components are
adequately taken into consideration.
~ Specifically, it has been concluded that thF: m ajority of the residents want to avoid
altering the existing Core City to that of tFus rehieularvfriendly, artifiriallylandsceped,
h(ghly-manicured, and other typical characteristics of planned unit developments
designed in the 1980's and 1990's.
' The Stormwater Review Committee ($RC; bringstogether the personnel
representing the Commission, the City Stafl; and the different interests and expertise
of the community to assist the City in plam~ing for effective and efficient stormwater
Management The SRC consists of at least cme wmmissioner, 2 members of tfie City
staff (1 must be the Director of Public works), and 3 atizens of the City. The City
Trae, Parks and Recraetion, and Communii~• Development Boards will designate
liaison representatives to the SRC.
8EP-15-98 TUE 0ti:17 _,. ,~
~~` ATTACHMENT A
-SEPTEMBER 14, 1998 COMMISSION FLEETING
t
D-R-A-F-T #6 E,• Final Draft
.. As of September 13, 1998
REQUEST FOR PROPOSALS (RFP)
PROFESSIONAL ENGINEERING SERVICES
DESIGN MODIfICATION
CORE CITY UTILITY IMPROVEMENTS
SfORMWATER COLLECTION
[R Day], 1998
I• P_ R.I~P~: The City of Atlantic Beach, henceforth known as the City,
is soliciting for proposals from profe:>sional engineering firms to
modify its current design for a new stormwater collection system in
tl'+e Core City, provide value engineering on selected components of the
design as specified, and assist the Cit;i during the bidding phase for
selecting a firm to construct the system.
II, BACKGROUND: In 1991, the Environmental Protection Agency (EPA)
mandated that the City develop a plan for storTnwater management.
In response to this mandate, along with a growing outcry by citizens
regarding an increased frequency amI magnitude of flooding, the City
commissioned CH2MHilt to develop a Stormwater Master Pian, Once
the Stormwater Master Plan was corr~pleted in 1995, the City
contracted England, Thims, & Miller, Inc. (ETM) to, among other tasks,
design a stormwater collection systetn for the Core City. This work was
completed in~anuary of 1998. Subsequent to this, it became clear that
ther¢ was a strong interest among tFie citizens that more be done to
uphold the character of the Core City with emphasis on minimizing the
impact of the project on the environment and aesthetics of the
community, In addition, many citizens wanted more scrutiny on cost
effectiveness, After a thorough review, on May 12, 1998, the City
decided to modify the design to minimize the impart of construction
and operation on both Howell and Pr•eben Johnasen Parks and attempt
to reduce the cost of constructlon b;~ performing value engineering on
specific components of the project, :(t is also important to note that
the City decided to include Upstream Management and Tailwater
Control as two additional components of an effective Stormwater
Management Plen vie additional, sep.irate RFP's.'
' The City agreed that an effective Stormwater Management Plan includes three
component -Upstream Management and tailwater Control in addition to
Stormwater Collection. The Commission directed Staffto prepare RFP(s) to ensure
that Upstream Management and Tailwater control were adequately addressed ... each
1
Minutes
Mayor indicated she had signed the guidelines on behalf of the
City of Atlantic Beach and Mayor Delaney on behalf of the City
of Jacksonville. The guidelines are attached and made part of this
official record as Attachment D.
- Commented that the Code Enforcement Boa-d had three
upcom~o¢ vacancies Sulu the i'arics and kecreation ioatd four
vacancies.
- Gave City Clerk King a copy of the Florida League of Cities
19981nnovations Showcase Bulletin to be made available to the
public at City Hall.
- Reported she would be attending the Florida Shore and Beach
Preservation Conference on October 21-23, 1998.
- Stated she would be attending the Chamber of Commerce Retreat
on September 22, 1998 being held at the airport and asked City
Clerk King to distribute the notice.
- Suggested that the Commission consider holding the city's
Christmas Tree Lighting Ceremony at Town Center with the
tentative date being December 5, 1998.
There being no further comments or business to come before the
Commission, the meeting adjourned at 11:40 p.m.
ATTEST:
Suzanne Shaughnessy
Mayor /Presiding Officer
conunssioxExs
M S
O E
T C
f O y
O N E N
N D S O
Maureen King, CMC
City Clerk
Minutes
replacement for Daphne Schmidt.
Reported that the fourth planning session for Mayport Waterfront
Partnership was held today.
Reminded the Commissioners of the ground breaking ceremony
on September 29, 1998 10:00 a.m. for the Mayport Village sewer
project.
Commis.:ioner Beaver
Inquired if there was any merit to changing the Workshop
Meeting scheduled for September 22, 1998, to a Special Called
Meeting. It was the consensus of the Commission to leave it a
Workshop Meeting.
Commissioner Borno
Inquired if the Commission would be interested in hosting a social
event with other elected officials and their spouses from
Jacksonville Beach and Neptune Beach. He stated he would work
out the details and suggested October 15, 1998 at 6:30 p.m. It
vas the consensus of the Commission to host the event on that
date and time.
Commissioner Mitchelson
Proposed holding a Jr. Lifeguard Training Camp in Atlantic
Beach and stated he would provide further details as plans are
more definite.
Mayor Shaughnessy
Announced the Cultural Arts Board would host a concert in Jack
Russell Park on Sunday, September 27, 1998 fiom 5:00 - 7:00
p.m.
Presented policy guidelines for discussion of the Fire Services
Contract and asked that they be distributed by the City Clerk. The
M S
O E
T C
1 O Y
O N E N
COMMISSIONERS N D S O
inutes Page-20-
oaB„nsstoNERS M
O
T
I
N S
E
C
O
D
y
S
p
ep em er ,
have to be paid after October 1, 1998 from the next year's budget.
There being no further discussion, the motion carried unanimously.
J. Authorization for the Mayor to sign a letter to the State
Historic Preservation Society in Support of Grant Application
for Restoration of Ribault Club House on Neighboring Ft.
George Island (Mayor)
Motion: Authorize the Mayor to sign a letter to the State BEAVER X
Historic Preservation Society in support of a grant BoRNO x x
application for restoration of Ribault Club House on MESERVE
MITCHELSON
X X
X
neighboring Ft. George Island. sHAUCHNessy x
There was no discussion and the motion carried unanimously.
9. City Manager Reports and/or Correspondence:
A. Report Relative to Health Insurance Coverage for City
Employees
City Manager Jarboe briefly explained the health insurance premiums
increase as outlined in his memo dated September 14, 1998, which is
attached and made part of this official record as Attachment C.
S. Ditch Cleaning
City Manager Jarboe reported that a ditch cleaning machine called the
Menze Muck had been demonstrated on the city hall ditch. He further
stated the Commission might want to consider purchasing the machine in
the future and that approximately $6,000.00 worth of cleaning work had
been completed during the demonstration.
10. Reports and/or Requests from City Commissioner, City
Attorney and City Clerk
Commissioner Meserve
Reported that Mayport Waterfronts Partnership hired a
Minutes Page-19-
ep ,
Motion: Approve the long term standard contract as
submitted.
It was determined that the Commission was not acting to give approval
to the long term standard contract at this time and Commissioner Borno
and Mayor Shaughnessy withdrew their respective motion and second.
Motion: Authorize the City Attorney to bring to the next
Commission Meeting an example of the language used for a
standard insurance clause for liability and a hold harmless
clause, for possible inclusion in the city's long term rental
contract for public facilities.
There being no further discussion, the motion carried unanimously.
I. Action on a request filed by Ray Coleman, President of
Atlantic Beach Athletic Association for the city to purchase
bleachers for tt-e Tee Ball field at Jack Russell Park (City
Manager)
Motion: The City, in consultation with the Atlantic
Beach Athletic Association, agrees to purchase two units of
bleachers at an approximate cost of $1,800.00 for the tee ball
field at Jack Russell Park .
Commissioners Botno felt that the Parks and Recreation Department
should take the Atlantic Beach Athletic Association request into
consideration, solicit bids and come back to the Commission with an
approximate cost for the bleachers. Commissioner Mitchelson believed
the Commission should make the decision as to the type of bleachers to
be installed on its fields.
Commissioner Beaver requested clarification of the motion and Mayor
Shaughnessy explained that staff would follow normal procedures except
that they would consult with the Atlantic Beach Athletic Association as
to [he type of bleachers to be purchased. It was confirmed that
approximately $1,800.00 would be spent on the purchase.
City Manager Jarboe informed the Commission that the amount would
OMMISSIONERS M
O
T
1
O
N S
E
C
O
N
D
Y
E
S
N
O
BoRNO x
SHAUGHNESSY X
BEAVER X X
BORNO X
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
BEAVER X
BORNO X X
MESERVE X
MITCHELSON X
SHAUGHNESSY X X
inutes Page-18-
oMMtssIONSRS M
O
T
I
O
N S
L
C
O
N
u
Y
E
s
N
o
eptem r ,
non-union employees were included in the request. Mayor Shaughnessy
stated she could not support the pay increase based on the information
provided.
There being no further discussion, the motion carried by a four to one
vote with Mayor Shaughnessy voting nay.
G. Approval of Final Change Order on Royal Palms Water
Distribution project for a credit of $32,831.38 (City Manager)
BEAVER 7{
Motion: Approve final Change Order on the Royal Palms BORNO
MESERVE
X X
X
Water Distribution Project for a credit of $32,831.38. MITCHELSON X X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
H. Discussion and related action on long term rental contract for
public facilities (City Manager)
Motion: Authorize the City Attorney to include a "standard" BoRNO x
insurance requirement for liability, property and a "hold MESERVE X
harmless" clause to the long term rental contract for public
facilities.
Commissioner Meserve stated that the same request had been made two
years ago and at that time the Commission could not come up with a
standard liability clause to be included in the long term rental contract.
He then inquired as to what kind of "standard liability insurance" the city
was going to require and asked the Commission to think about what it
might do to the organizations who rent city facilities and may not be
able to afford the insurance. He believed that the person with the "deep
pockets" would be the city anyway, and it would not be limiting liability
that much because if someone gets huri they will come after the city.
Mayor Shaughnessy agreed with Commissioner Meserve and stated that
since they had not yet seen the standard liability clause, the request
would have to come back for Commission approval.
The motion and second were then withdrawn by Commissioner Borno
and Commissioner Meserve respectively.
Minutes Page-17-
oMrusstoxERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
s
N
o
ep em ,
matching funds for construction of the Dewees Avenue BEAVER
BoRNO g X
X
Beach Access improvements with the money to be held MESERVE X X
until October 1, 1998. MITCHELSON X
SHAUGHNESSY X
City Manager Jarboe explained purchasing policy for the end of the fiscal
year activities, and stated that this was not a scheduled project and
payment would have to be part of next year's budget.
After a brief discussion, the motion carried unanimously.
D. Waive the bidding requirements and authorize the purchase
of Insta-Valve equipment from the sole source vendor, Hydra-
Stop, Inc., in the amount of $6,000 plus shipping costs (City
Manager)
Motion: Waive bidding requirements and authorize the BEAVER }t
purchase of Insta-Valve equipment from the sole source BoRNO x x
vendor, Hydra-Stop, Inc., in the amount of $6,000.00 plus MESERVE X X
Shipping COStS. MITCHELSON
SHAUGHNESSY X
X
There was no discussion and the motion carried unanimously.
E. Approve purchase of a tractor for Buccaneer Wastewater
Division under State Contract #765-900-99-1 in the amount of
$19,277.42 (City Manager)
Motion: Approve purchase of a tractor for Buccaneer BEAVER X
Wastewater Division under State Contract #765-900-99-1 in BoRNO x x
the amount of $19,277.42. MESERVE X X
MITCHELSON X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
F. Approve pay increase for General Employees (City Manager)
BEAVER X
Motion: Approve 3% pay increase for all general (non-union) aoRNO x x
employees. MESERVE x x
MITCHELSON X
SHAUGHNESSY X
Mayor Shaughnessy inquired if the pay increase included management
personnel and the employees at City Hall. City A9anager Jarboe stated all
Minutes Page-16-
ep e ,
Commissioner Beaver believed it was a good budget that funded several
long standing projects that will be completed. He felt the budget was not
excessive and met the citizens' needs.
There being no further discussion, the motion carried by a four to one
vote with Mayor Shaughnessy voting nay.
?vlayor Shaughnessy explained the next item to be considered was the
tentative operating budget in the amount of $27, 119,471.00.
Motion: Adopt tentative operating budget for fiscal year
1998/1999 in the amount of $27,119,471.00.
Mayor Shaughnessy then opened the floor for the public hearing.
Dorothy Kerber of 365 1st Street believed the budget contained too
many items the city did not need and felt the Commission was ill
advised to take on additional projects until the s[ormwater problems were
resolved.
Since no one else wished to speak, the public hearing was closed.
A brief discussion ensued concerning the overall budget.
Commissioners Meserve, Bomo, Beaver and Mitchelson concurred, as
stated before, it was a good budget which had been reduced in many
areas from the previous year, contained no "fat" and met the needs of the
citizens of Atlantic Beach.
Mayor Shaughnessy reiterated her position that the city should live
within its means.
There being no further comments, the motion passed by a four to one
vote with Mayor Shaughnessy voting nay.
C. Action on a request for funding in the amount of $2,500.00 for
beautification otDewees Avenue Beach Access (City
Manager)
Motion: Authorize the expenditure of $2,500.00 as
OMMISSIONERS M
O
T
[
O
N S
E
C
O
N
D
Y
E
s
N
O
EAVER X
oRxo x x
ESERVE X X
ITCHELSON X
SHAUGHNESSY X
Minutes Page-15-
12.37% higher than the rolled back rate. The Mayor then stated that the
purpose for the increase in ad valorem tax revenues was to continue to
provide the existing level of service with some added cost in Public
Safety, Public Works, General Government and Parks and Recreation.
Motion: Adopt a tentative millage rate of 3.1721 for operating
purposes for fiscal year 1998/1999.
Mayor Shaughnessy opened the public hearing and invited comments
from those present in the audience.
Peter Coalson of 1614 Coquina Place, Chairman of the Parks and
Recreation Advisory Board, presented the following items the Parks and
Recreation Board wanted included in the budget: (1) $5,000.00 for
signage for bike trails connecting existing parks, (2) a part-time assistant
for the Recreation Director, and (3) $50,000.00 to purchase additional
land, especially if located adjacent to existing parks. Mayor
Shaughnessy requested that Mr. Coalson attend the Workshop Meeting
on September 22, 1998.
There being no more comments, the Mayor closed the public hearing.
Commissioner Mitchelson favored the proposed millage rate and felt the
city could not continue to fund on-going commitments from one time
monies.
Mayor Shaughnessy opposed the increase in millage and did not feel the
citizens were getting much tax relief if the city increased its millage rate
because the City of Jacksonville had lowered it rate for the citizens of
Atlantic Beach. She pointed out that assessments had been raised and
that would provide additional revenue to the city. Mayor Shaughnessy
believed the city should live within its means.
Commissioner Meserve commented that the city was in good shape
financially, and it should be kept that way and maintain reserves. He
pointed out that even with the increase in millage, the city still enjoyed
one of the lowest millage rates in the area and continued to provided
good services to its citizens.
OMMISSIONERS M
o
r
I
O
N s
E
c
O
N
D
Y
E
S
N
O
BEAVER X X
BoRNO x x
MESERVE X
MITCHELSON X
SHAUGHNESSY X
stated that the FDOT representatives, at meeting held earlier, reported
they planned to reconstruct the entire intersection and felt that neither the
city nor its citizens received adequate information concerning these
projects.
Mayor Shaughnessy stated that Mr. Posch had brought up an interesting
point, and it should be entered into the record that during the JTA
meeting, she had brought up that it was her understanding that the
overpass was going to be reconstructed shortly after completion of the
flyover, but was told there were no plans to do that. The Mayor
further stated the reconstruction of the overpass was mentioned by
officials from the FDOT during the meeting conceming widening A-1-A
and also at the meeting with JTA and Neptune Beach City Officials on
May 13, 1998.
Mayor Shaughnessy then requested authorization to send a letter to the
JTA requesting written clarification that there are no plans to reconstruct
the overpass as it now exists, and if there were plans to reconstruct it,
that work would be done concurrent with construction of the flyover.
Mayor Shaughnessy requested that this item be placed on the next
agenda.
J.P. Marchioli of 414 Sherry Drive spoke in opposition to the flyover
and believed the suggestions put forth by Mr. Posch in his letter dated
September 12, 1998 should be implemented.
There being no further public comments, the Mayor closed the public
hearing.
At 10:00 p.m. at ten minute recess was called and the meeting
reconvened at 10:10 p.m.
B. Public Hearings and adoption of tentative millage and
tentative operating budget for fiscal year 1998/99 (City
Manager)
Mayor Shaughnessy announced that the tentative millage rate was 3.1721
for fiscal year 1998/1999. She further stated the rolled back rate for
1998/1999 was 2.8229 and the proposed tentative millage rate was
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
inutes Pa a-13-
8
OMMISSIONERS M
O
T
1
o
N S
E
C
O
N
D
y
E
S
N
O
e ,
Finance Director Van Liere concurred with Commissioner Mitchelson in
that the new procedure would eliminated transferring steps.
Mayor Shaughnessy thanked Finance Director Van Liere for making the
budget process simpler and easier.
There was no more discussion and the motion carried unanimously.
7. Action on Ordinances:
None.
8. New Business: ~
A. Public input regarding Mayport Road/Atlantic Boulevard i
Intersection improvements (Mayor)
Mayor Shaughnessy referred to [he minutes of the Special Called I
~
~vleeting held September 2, 1998 and briefly summazized events of the
meeting with Jacksonville Transportation Authority (JTA) officials on
that date, stating that JTA officials had already decided to construct the
flyover prior to any input from City of Atlantic Beach officials and then
explained the actions of the Commission to support the flyover. ~
Mayor Shaughnessy then n~ened the floor for public comments
regarding the proposed intersection improvements.
Edward Graham of 3217 Fleet Landing Boulevard, representing the
five hundred residents of Fleet Landing, stated that they were very happy
that the Commission supported the flyover project. Mr. Graham stated
that for more than nine years the residents had tried to get something
done with the intersection and now it was finally going to happen. He
then presented the Commission with a petition signed by three hundred
sixty-three residents of Fleet Landing supporting the project. The
petition is on file in the Office of the City Clerk.
Joe Posch of 142 Magnolia Street stated he attended the September 2nd
meeting and criticized the process used by the JTA. Mr. Posch further
stated that the FDOT representatives, at meeting held earlier, reported
inutes Page-12-
ot.uVnssloNERS M
O
r
I
O
N S
E
C
O
N
D
y
E
s
N
o
ep em er ,
It was explained [hat the adjustments would reduce the Public Works
Budget for two projects for which there was not enough time to complete
and for another project which was budgeted in error.
Mayor Shaughnessy inquired if there should be a budget adjustment for
not going into Howell and Johansen Parks, and was told there were no
line item amounts to be adjusted because the project had not been bid
out yet and the actual cost was unknown. It was further explained that
the money was being held in the bond account for construction projects
for the core city project.
Some discussion ensued concerning whether or not there was an actual
cost figure for Howell Park, which the Mayor believed to be an added-on
item in the amount of approximately one million dollars which could be
be backed out of the budget and possibly diverted to another project or
avert the need for the proposed millage increase.
Commissioner Mitchelson disagreed stating that the city would not know
the cost for the alternate solution until the project is bid out and the
money should stay where it is. Commissioner Beaver concun-ed with
Commissioner Mitchelson stating there were just too many unknown
variables at this time to be considered.
There was no further discussion and the motion carried unanimously.
C. Resolution No. 98-32
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH.
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
(City Manager)
Motion: Adopt Resolution No. 98-32 amending the Operating BEAVER
BoRNO
x X
x
Budget for the City of Atlantic Beach, Florida, for the Fiscal MESERVE X
Year beginning October 1, 1997 and ending September 30, MITCHELSON X X
1998.
SNAUGFINESSY
X
Commissioner Mitchelson explained that the changes resulted in a more
user friendly way at looking at items in the budget.
Minutes Page-11-
ep em er ,
A. Resolution No. 98-30
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, HONORING CARL E. WALKER FOR NINE
YEARS OF SERVICE AS BEAUTIFICATION
COORDINATOR FOR THE CITY AND CITIZENS OF
ATLANTIC BEACH (City Manager)
Mayor Shaughnessy read Resolution 98-30 in its entirety recognizing
Carl Walker's nine years of service as Beautification Coordinator with
the city.
Motion: Adopt Resolution No. 98-30.
City Manager Jarboe thanked the Commission and stated that Carl was a
dear friend to everyone and his presence would be greatly missed.
Mayor Shaughnessy stated she had served with Mr. Walker as
Commission liaison to the Beautification Committee and concurred with
the sentiments of the resolution.
There being no further comments or discussion, the motion carried
unanimously.
B. Resolution No. 98-31
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
(City Manager)
Motion: Adopt Resolution No. 98-31 amending the Operating
Budget for the City of Atlantic Beach, Florida for the Fiscal
Year beginning October 1, 199 i and ending September 30,
1998.
City Manager Jarboe explained the budget adjustments as indicated in
the September 8, 1998 memo from Finance Director Van Liere, which is
attached and made part of this official document as Attachment B.
OMMISSIONERS M
O
T
1
O
N S
E
C
O
N
D
Y
E
5
N
O
BEAVER X X
BORNO X
MESERVE X
MITCHELSON X
SHAtJGHNESSY X X
BEAVER X
soRNO x x
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
Minutes
B. Report on Town Center Meeting (Mayor)
Mayor Shaughnessy reported that Commissioner Borno and she attended
the meeting which was both productive and encouraging. She stated that
Ma}•or Delaney had suggested that each Mayor appoint himself and one
other person to a committee, which would also include hvo
representatives each from the Town Center Agency and the Merchants'
Association. The following representatives were listed as serving on
the committee: Mayor George Vaughn and Councilor Bob Shimp from
Neptune Beach, Mayor John Delaney and Public Works Director Sam
Mousa from Jacksonville, Mayor Suzanne Shaughnessy and
Commissioner Mike Bomo from Atlantic Beach, Dezmord Waters and
Lyman Fletcher from the Town Center Agency, and the President and
Vice President of the Merchants' Association, Alan Majeski and Rene
Schiegg.
Mayor Shaughnessy reported that Sam Mousa had reviewed the plans for
the project and reduced the estimates dowmvard. It was suggested that
over a two year period, the cities of Neptune Beach and Atlantic Beach
each contribute approximately $150,000.00 (one-quarter of the cost to
finish the entire project from East Coast Drive to Third Street).
It was further reported that the Mayor and Commissioner Borno could
not commit to the $150,000 figure during the meeting, but both the
Mayor and Commissioner Bomo felt it was a reasonable amount
knowing that $75,000.00 was in the city's budget for this year.
Some further discussion ensued concerning the timing of the
commitment of the money for the project. It was reported that Mayor
Delaney had expressed concern that if he put in more than half of the
money to complete the project, he needed to know that the other cities
were committed for both years. At the meeting it was discussed to either
allocate all the money in one year or allocate $75,000.00 this year and
$75,000.00 the following year but deliver it on October ], 1999 as soon
as it became available.
Commissioner Bomo indicated that it was discussed that the commitment
to the project for the following year could be made by either Resolution
or contract.
OMM[SSIONF.RS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
• Minutes Page-10-
ep em r ,
Commissioner Mitchelson inquired as to the total amount to be donated
to complete the project. It was pointed out that in addition to the cities'
donations, the property owners and Merchants' Association would also
contribute to the project.
Commissioner Meserve, who had previously worked with the Town
Center Agency, believed it was a worthwhile project.
Motion: Commit $162,500.00 to the project over a two year
budget cycle for the exclusive use of Town Center, assuming
that matching funds were forthcoming from the cities of
Neptune Beach and Jacksonville.
Commissioner Meserve further stated that most of the funds would come
from bed tax monies and the Town Center Project was a good use for
these funds.
City Manager Jarboe inquired as to the City of Jacksonville's
commitment for the second year, and suggested that maybe it should be
part of the Interlocal Agreement. Mayor Shaughnessy indicated that they
all agreed to leave in good faith and come back with the money.
Commissioner Borno concun•ed with the Mayor.
Commissioner Mitchelson inquired if the work would resolve the
drainage problem at the end of Atlantic Boulevard. Commissioner
Bomo stated that it was his understanding that it addressed the drainage
and culvert repair.
Commissioner Beaver inquired what would happen if the project came in
under bid. Mayor Shaughnessy stated this could be specified in the
Resolution and the money would be returned according to percentage of
input.
All Commissioner Members were invited to attend the Town Center
meetings at the Sea Turtle Inn.
There being no further discussion, the motion carried unanimously.
6. Action on Resolutions:
OMMLSSIONERS M
O
T
1
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
aoRNO x
ESERVE X X
ITCHELSON X
SHAUGHNESSY X X
Minutes Page-8-
ep em r ,
commented that the bid had been sent to forty-four companies.
Item 4G. Award contract to Rose Services, Inc. in the amount of
$5,596.80 for striping of Seminole Road pursuant to the
specifications of Option 2 of Bid No. 9798-34 (City
Manager)
Concerning Item 4-G, the Mayor inquired why Option #3 was not
recommended. City Manager Jarboe explained that it was not as safe
and the heavily trafficked road required traditional markings.
Motion: Approve Items 4-C,D, E, F and G as recommended.
There being no further discussion, the motion carried unanimously.
5. Committee Reports:
A. Stormwater Review Committee Report and Submission of
Draft Request for Proposals for Commission Consideration
(Lyman Fletcher )
Former Mayor Lyman Fletcher, Chairman of the Stormwater Review
Committee (SRC), presented Draft #6 of the committee's RFP, which
is attached and made part of this official record as Attachment A.
Chairman Fletcher requested that a joint Workshop or Special Called
Meeting be held to review and finalize the report. Chairman Fletcher
felt a systematic approach should be used to address Stormwater, which
would include upstream management, including creation of an ordinance
to limit impervious surface, and addressing the curb and gutter question,
as well as the tailwater control.
Chairman Fletcher thanked the committee members for their diligence in
undertaking this tough issue. Mayor Shaughnessy also thanked the
committee members and Former Mayor Fletcher for serving as
Chairman.
A Commission Workshop was scheduled on Tuesday, September 22,
1998 at 7:00 p.m. in the Commission Chambers to review the RFP with
the SRC members.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X
MESERVE X X
MITCHELSON X X
SHAUGHNESSY X
Minutes Page-7-
ep em r ,
J.P. Marchioli of 414 Sherry Drive commented that he did not know so many
fire hydrants were out of order and felt the word "pressure" used in the report
should be changed to "flow".
William McGee of 1831 Selva Marina Drive inquired as to the number of
fire hydrants in the city, how often they were tested, and if the problems with
the defective hydrants were caused by corrosion. Mr. McGee reiterated his
position that water/sewer funds should be used to repair or replace them and
should not be transferred to the general fund.
Mayor Shaughnessy then received and acknowledged the fire hydrant
report and requested it be filed.
Items 4C. Authorize one-year extension of contract with Viaplex
for Metal Fabrication pursuant to the specifications of
Bid No. 9697-28 (City Manager)
D. Authorize one-year extension of contract with Atlas
Electric Motors, Inc., for Electric Pump and Motor
Repairs pursuant to the specifications of Bid No. 9697-
17 (City Manager)
E. Authorize one-year extension of contract with Gruhn-
May, Inc., for Point Repairs pursuant to the
specifications of Bid No. 9697-29 (City Manager)
Conceming Items 4-C,D, and E, the Mayor inquired as to why there was
only one bid for each of the items. It was explained that the bidder in
each case was a local company who could perform the job more
economically, due to the minimum transportation costs involved, than a
firm which would have to travel from Jacksonville.
Item 4F. Award contract in the amount of $37,314.00 to Golden
Rule Services for lawn maintenance of city parks
pursuant to the specifications of Bid No. 9798-33 (City
Manager)
Conceming Item 4-F, t}~e Mayor inquired if this company was the same
one performing maintenance of the medians on Atlantic Boulevard,
and was told it was not the same company. Mayor Shaughnessy
OMMISSIONERS M
O
1'
I
O
N S
E
C
O
N
D
Y
E
S
~
N
O
inutes Page-6-
o>ntwss[oNEes M
O
T
I
O
N S
E
C
O
N
D
Y
E
s
N
o ~
ep em r ,
4. Consent Agenda:
A. Acknowledge Receipt of Report of New Occupational Licenses
Issued during August and Acknowledge Receipt of Monthly
Reports from Building, Code Enforcement, Fire and
Recreation Departments for the Month of August 1998
(City Manager)
B. Acknowledge Receipt of a Status Report on Fire Hydrants
(City Manager)
C. Authorize one-year extension of contract with Viaplex for
Metal Fabrication pursuant to the specifications of Bid No.
9697-28 (City Manager)
D. Authorize one-year extension of contract with Atlas Electric
Motors, Inc., for Electric Pump and Motor Repairs pursuant
to the specifications of Bid No. 99697-17 (City Manager)
E. Authorize one-year extension of contract with Gruhn-May,
Inc., for Point Repairs pursuant to the specifications of Bid
No. 9697-29 (City Manager)
F. Award contract io the amount of $37,314.00 to Golden Rule
Services for lawn maintenance of city parks pursuant to the
specifications of Bid No. 9798-33 (City Manager)
G. Award contract to Rose Services, Inc. in the amount of
$5,596.80 for striping of Seminole Road pursuant to the
specifications of Option 2 of Bid No. 9798-34 (City Manager)
Items B, C, D, E, F and G were removed by the Mayor for further i
discussion. ~
Mayor Shaughnessy then received and acknowledged the monthly
reports for new Occupational Licenses, and those of the Building, Code,
Fire and Recreation Departments and requested that they be filed.
Item 4B. Acknowledge Receipt of a Status Report on Fire Hydrants
(City Manager)
Minutes Page-S-
ep em r ,
amended motion.
Amended Motion: Approve Employee Bonus Program as
presented with the exception of Senior Department Heads, as
defined by the City Manager, and the City Manager, who will be
excluded from the direct reimbursement of the program.
Some further discussion ensued conceming the exempted employees list.
There being no further discussion, the amended motion carried unanimously.
C. Discussion and Possible Approval of a Lease Agreement for
Parking Spaces on 10th Street (Mayor)
Commissioner Beaver reported that several citizens had been putting together
their own plan to resolve the pazking problem on 10th Street and needed
additional time to make their presentation.
Debra Taylor of 95 10th stated the citizens involved would like this item
deferred to the next meeting and requested a copy of the proposed lease
agreement for review by the residents. Mayor Shaughnessy gave Ms. Taylor a
copy' of the lease agreement.
Commissioner Bomo requested and Mayor Shaughnessy concurred that the
residents give their information to City Clerk King by Wednesday of the
following week for inclusion in the next agenda packet.
Motion: Deter action on the lease agreement for parking spaces on
10th Street to the September 28, 1998 Commission Meeting.
J.P. Marchioli of 414 Sherry Drive and Barbara Bonner of 463 Selva
Lakes Circle both spoke against the proposed lease agreement.
Mayor Shaughnessy inquired if City Manager Jarboe had contacted Richazd
Bonner from the Army Corps of Engineers conceming the required number of
parking spaces. Ci[y Manager Jarboe stated he had written two letters and had
not yet received a response. Mayor Shaughnessy then stated that she hoped
any decisions made by the Commission would be based on information
provided by the Corps.
There being no further discussion, the motion carried unanimously.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X X
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
BEAVER X
BORP10 X X
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
Minutes
B. Approval of Employee Bonus Program (Commissioner Mitchelson)
1lfotion: Approve Employee Bonus Program as submitted.
Commissioner Mitchelson, sponsor of the Employee Bonus Program, thanked
City Manager Jarboe and Human Resource Director George Foster for putting
his ideas for the Employee Bonus Program into a workable format for use by
the city and summarized the program. Commissioner Mitchelson believed the
program would stimulate efficiency and create cohesiveness among the
employees of the various city departments.
Some discussion ensued concerning who should be included under
"administrative personnel" with Mayor Shaughnessy r~si.i~~g for clarification.
Commissioner Mitchelson stated that "administrative personnel" were
Department Heads.
Mayor Shaughnessy believed Department Heads should be excluded from the
program because it was the nature of their job to come up with better ways of
doing things and she did not want to set up any type of competition between
management and employees.
Commissioner Meserve concurred with the Mayor and stated that he believed
the City Manager should also be excluded from the program.
Amended Motion: Approve Employee Bonus Program as
presented, with the exception of Department Heads and the City
Manager.
City Manager Jarboe asked for a definition of "Department Head." Some
discussion ensued concerning who was considered a department head.
Commissioner Bomo believed all employees should participate in the program,
and if the City Manager wished to exempt himself, he could do so.
Commissioner Beaver felt all employees, including Department Heads,
should be included in the one-half pool at the end of the year, but excluded
from the initial award. He felt there should be a specific list by job title of
those excluded from the program.
After some further discussion, Commissioner Meserve and 1:4ayor
Shaughnessy withdrew their respective amended motion and second to the
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
MITCHELSON X
SHAUGHNESSY X
MESERVE X
SHAUGHNESSY X
'. Minutes Page-3-
ep em ,
of any action in this regazd. Ms. Sabot also expressed concern for her personal
safety in regard to the old overhead electrical wires and a frequently exploding
transformer near her home and requested assistance in solving the problem.
Commissioner Meserve requested that the City Manager contact the City
Manager of Jacksonville Beach concerning the proposed changes to the
cemetery, find out if it is on their agenda for September 21, 1998, and bring
his findings back to the Commission.
It was explained that the old wiring would be repaired or replaced with
underground lines in conjunction with the core city project, but in the interim,
City Manager Jarboe stated he would contact the Jacksonville Electric
Authority regazding the transformer problem.
Mayor Shaughnessy requested that City Manager Jarboe and City Attorney
Jensen attend the next First Night Meeting to clarify their 501(c)(3) status and
that a copy of the minutes of the Commission meeting where the non-profit
status of First Night was discussed be distributed to First Night members.
It was reported that the Cultural Arts Board would meet on Wednesday,
September 16, 1998 at 6:45 p.m. and the First Night Committee, which is a
subcommittee of the Board, would meet at 7:30 p.m. City Manager Jarboe
and Mayor Shaughnessy stated they would attend both meetings to avoid any
confusion.
Peter Coalson, Chairman of the Pazks and Recreation Board, stated that Andrea
Pennell's request was on the agenda for the next meeting of the Boazd.
3. Unfinished Business:
A. Discussion and Related Action on the Request of Michael Paschall,
President of Beaches Area Historical Society, for a Historic Marker
to be Placed on Plaza (Mayor)
Afrer a brief discussion, it was the consensus of the Commission to refer Mr.
Paschall's request for the historic marker to the History 2000 Committee for
consideration.
iVtotion: Refer the request for the historic marker to be placed on
Plaza Road to the History 2000 Committee for consideration.
The motion carved unanimously.
OMM4SSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
I
i
BEAVER X X
BORNO X
MESERVE X
MITCHELSON X X
SHAUGHNESSY X
Minutes Page-2-
ep em r ,
2. Recognition of Visitors:
A. Presentation of Peace Proclamation (Mayor)
Ma}•or Shaughnessy read the proclamation in its entirety proclaiming
September 15, 1998, as a Day of Peace in the City of Atlantic Beach.
B. Andrea Pennell of 579 Aquatic Drive requested the Commission
consider taking over the annual chemical spraying of the retention pond at
Aquatic Gazdens Park in the amount of $1,600.00. Ms. Pennell explained that
no quorum was present at the Parks and Recreation Boazd Meeting she
attended to request that the city take over the pazk and consequently she could
not make her request. She further reported that the Aquatic Gardens
Homeowner s Association had applied for another neighborhood grant but they
would not know if they received it until September 24, 1998.
C. J.P. Marchioli of 414 Sherry Drive stated that he was not in favor of
the cit}• building a new building for the YMCA as indicated in the proposed
budget. He also inquired regarding what he perceived to be a reduction of
returns from pension fund investments since 1995.
D. Cindy Grossberg, Chairperson of the First Night Steering
Committee, requested that a city representative come to the next First Night
Steering Committee meeting to clarify the city's objectives conceming their
obtaining the 501(c)(3) incorporation status.
E. Joseph Posch 142 Magnolia Street requested acknowledgment of his
letter to the Commission dated September 12, 1998 conceming the proposed
flyover. Mr. Posch stated he attended the Jacksonville Transportation
Authority (1TA) meeting on September 2, ] 998 at which time there was no
city input on the matter since the JTA had already made its decision to
construct the fl}•over. He further stated the City Commission at its Special
Called Meeting on the same date had supported the flyover and he could see
no reason to hold a public hearing on it now.
F. Lena Keiser of Park Terrace West presented the Commission a
petition expressing opposition to the City of Jacksonville Beach closing the
entrances and paths to H. Warren Smith Cemetery and asked for Commission
support of her position on this issue.
G. Geri Sabot of 330 First Street stated there was a petition being
circulated to rezone the core city area and requested that she be kept informed
OMMISSIONERS M
O
T
f
O
N S
E
C
O
N
D
Y
E
S
N
O
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, SEPTEMBER 14,
1998
PRESENT: Suzanne Shaughnessy, Mayor
Richazd Beaver
Mike Bomo
John Meserve
Theo Mitchelson, Commissioners
AND: James Jazboe, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
The meeting was ca a to or er y ayor aug essy at p.m. e
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of
Allegiance to the Flag.
Approval of the minutes of the Regular Meeting held August 24,
1998.
Motion: Approve minutes of the Regular Meeting held
August 24, 1998 as presented.
The Mayor asked for corrections or amendments to the minutes. There being
none, the minutes were unanimously approved as presented.
2. Approval of the minutes of the Special Called Meetings held
August 26, 1998 and September 2,1998.
Motion: Approve minutes of the Special Called Meetings held
August 26, 1998 and September 2, 1998 as presented.
The Mayor asked for corrections or amendments to the minutes.
Commissioner Mitchelson stated that he was the maker of the motion on page
two of the Minutcs of the Special Called Meeting held August 26, 1998, and
requested the minutes be amended to reflect the same. The Mayor then asked
for further corrections or amendments to the minutes, and there being none,
the minutes were declared approved as presented.
V V
O O
T T
E E
S S
M S
O E
T C
1 O Y
O N E N
COMMISSIONERS N D S O
BEAVER X
BORNO X X
MESERVE X
MITCHELSON X X
SHAUGHNESSY X
BEAVER X
BoRNO X x
MESERVE X
MITCtiELSON X X
SHAUGHNESSY X