Agenda Item 8CAGENDA ITEM # 8C
SEPTEMBER 26, 2011
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Change Order No.I for Bid 10 11- 16
Contract Time Extension
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director
DATE: September 2, 2011
BACKGROUND: The contract awarded to WPC Industrial Contractors, LLC for completing
the Sludge and Odor Control project at WWTP #1 included a 270 -day timeframe to substantially
complete the project. Based upon the contractor's discussions with the major sludge treatment
equipment manufacturer, the equipment delivery schedule will delay the project completion by
approximately 2 months.
In the current economy, many equipment suppliers are not keeping parts and equipment in stock,
but awaiting confirmed orders before they begin to manufacture items. Staff has experienced
similar delays in other projects and in replacing plant and lift station equipment recently.
The contractor is not requesting additional funds, only time.
The time extension will affect the construction engineering and inspection (CE &I) contract with
our engineer, J. Collins Engineering Associates, LLC (JCEA). JCEA has agreed to waive the
engineers' additional time for construction administration, but is requesting additional funds to
cover the cost of the onsite inspector's time. JCEA also reduced by half the profit and overhead
that was included in their contract, making the total additional costs $21,015.60 for the two
months of additional inspection.
BUDGET: Funds are available for the additional engineering costs under account number 410-
5508- 535 -63 -00 due to the TMDL projects coming in under budget.
RECOMMENDATION: Authorize the City Manager to execute Change Order No. 1 for WPC
Industrial Contractors, LLC for additional time at no added costs. Approve additional funds for J.
Collins Engineering Associates, LLC for onsite inspection in the amount of $21,015.60.
ATTACHMENTS: 1. Change Order No. 1
2. Fee Proposal from JCEA for Extended Construction
Administration and Inspection Services.
REVIEWED BY CITY MANAGER:
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AGENDA ITEM # 8C
SEPTEMBER 26, 2011
Page 2 of 2
D. Kaluzniak —City of Atlantic Beach
September 2, 2011
If you have any question, please contact me at the office.
Very truly yours,
John E. Collins, Jr PE
Project Manager
J. Collins Engineering Associates, LLC
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