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03-01-93II. 20 MINUTE oUESTION AND ANSMER SESSION Score 1. Nov rill you prioritize rork? 2. Rov will you coordinate and respond to City etafE and Water and Sever Committee meetings? 3. Can you demonstrate need for 4.5 MGD or might City consider a leaser, phased expansion? 4. Can you provide financial pro~ectione to demonstrate savings to be accrued on phased expansion vs. full build-out, i. e. Present Dollars we Future Dollars? 5. Can you prepare epeclf icaticne rith Alternates to address phased construction? 6. Can you provide 6y June 1, 1993: a. Complete facilities plan b. Notice that the environmental revier has been completed by DER? c. DER'e determination that the plena and _ apecif icatione conform with the Eacilitlee plan? d. DER'e notice of intent to permit conetruction7 e. Site certification establishing undisturbed use of project site(s)? f. Interlocal service agreements rhere __ applicable? g. Dispute resolution procedures? h. Schedule for completing all remaining requirements for loan execution no later than April 30, 1999? 7. Do you try to specify end design equipment sold and serviced in Jacksonville? In rhat manner? III. 5 MINUTE CLOSING BY CONSULTANT FIRN: FLOOD ENGINEERS, INC. TIME: H:00 p. m. to 8:45 p. m. SCORING: 5 = Excellent, 4 = Very Good, 3 Average 2 = Fair, 1 = Poor I. 20 hINGTE PRESENTATION Score A. Consultant's staff has: 1. Local office and will furnish copy of current Occupational License and has Availability of Staff 2. rxpertise in this type project 3. Ability to work rithin or under budget 4. Sufficient number of key personnel 5. Location of subconeultants and/or partners 6. Experience in permitting 7. Experience in preparing Engineers Reports for financing projects B. Consultant's Paet Projects: 1. Are similar in scope to this plant expansion 2. Shor cutetanding accomplishments 3. Demonstrate experience over last 5 years rith City of Atlantic Beach end other independent authorities, e. q. JEA, School Boer d, City of Jeckaonv111e 4. Shor an abil ity to provide rorkable end cost effective design solutions 5. Have incorporated Computed Aided Design and Drafting (CADD) C. Consultant's Ref erencee: 1. Clearly cutetanding? D. Consultant's Current Morkload: 1. Sufficiently staffed to handle all of current rork _ and engineering services for this project? E. Financial: 1. Ie Consultant willing to submit audited Financial Statement Eor last Fiscal Year? 2. Has Consultant submitted Fee Schedule to City's satisfaction? 3. Mill Consultant meet City's Insurance requirements (same as City of Jacksonville)? II. 20 MINUTE CUESTIDN AND ANSNER SESSION Score 1. Hor rill you prioritize rork? 2. Nor rill you coordinate and respond to City staff and Mater and Serer Committee meetings? 3. Can ycu demonstrate need for 4.5 MGD or might City consider a lesser, phased expansion? 4. Can you provide financial projections to demonstrate savings to De accrued on phased expansfon ve. full build-out, i. e. Present Dollars vs Future Dollars? 5. Can you prepare epecif icatione rlth Alternates to address phased construction? 6. Can you provide by June 1, 1993: a. Complete facilities plan b. Notice that the environmental review hoe been completed by DER? c. DER's determination that the plane and specifications conform rith the facilities plan? d. DER'e notice of intent to permit construction? e. Site certification eeta611ehing undisturbed use of project site(s)? f. Interlocal service agreements rhere applicable? g. Dispute resolution procedures? h. Schedule for completing all remaining requirements for loan execution no later then April 30, 1994? 7. Do you try to specify and design equipment sold and serviced in Jackeanville? In rhat manner? III. 5 MINUTE CLOSING BY CONSULTANT ~.. _..a. -:_ .. _. ...._ FIRM: CAMP, DRESSER b KCKEE TIME= 7:00 p. m. to 7:45 p. m. SCORING: 5 Excellent, 4 = Very Good, 3 Average 2 = Falr, 1 = Poor I. 20 MINUTE PRESENTATION Scare A. Consultant's staff has: 1. Local ofSice and ri'_1 furnish copy of current Occupational License and has Availability of Staff 2. Expertise in this type project 3. Ability to rock rlthin or untler budge( 4. Sufficient number of key personnel 5. Location of subconsultants and/or partners 6. Experience in permitting -. 7. Experience in preparing Engineers Reports for S£nancing projects B. Consultant's Past Projects 1. Are similar in scope to this plant expansion 2. Show outstanding accomplishments 3. Demonstrate experience over last 5 years rich City of Atlantic Beach and other independent authorities, e. g. JEA, School Boer d, City of Jacksonville 4. Shor an ability to provide rorkable and coat effective design solutlone 5. Nave incorporated Computed Aided Design end Drafting cCADD) C. Consultant's References: 1. Clearly outstanding? D. Consultant's Current Morkload: 1. Sufficiently et affed to handle ell of current rork and engineering services for this project? E. Financial: 1. Is Consultant willing to submit audited Financial _ Statement for last Fiscal Year? 2. Nae Consultant submitted Fee Schedule tc City's _ satisfaction? 3. Mill Consultant meet City's Insurance requirements (same es City of Jacksonville)? LEGEND A = ARCHITECTURAL CAD = COMPUTER AIDED DESIGN CH = CHEMICAL CI = CIVIL E = ELECTRICAL P = FINANCIAL G GEOTECHNICAL I/C = INSTRUMENTATION/CONTROLS LS = SURVEYING M = MECHANICAL p = PERMITTING RO = RESIDENT OBSERVATION 57 = STRUCTURAL SU = START UP SN = STORMNATER y = MASTEMATER II. 20 MINUTE QUESTION AND ANSNER SESSION Score 1. Nor rill you prioritize rock? 2. Hor rill you coordinate and respond to City staff and Mater and Serer Committee meetinge? 3. Can you demonstrate need for 4.5 MGD ar might City consider a leaser, phased expansion? 4. Can you provide financial prajectione to demonstrate savf nge to be accrued on phased expansion ve. full bu'_ld-out, i. e. Present Dollars va Future Dollars? 5. Can you prepare epeefflcatione rith Alternates to address phased construction? 6. Can you provide Dy June 1, 1993: a. Complete foci litiee plan b. Notice that the environmental caviar hoe been completed by DER? c. DER'B determination that the plane and _ spec if icatione conform rith the facilities plan? d. DER's notice of intent to permit eonetruction? e. Site certiSicetion eetablf ahing undisturbed use of project sitete)? f. Interlocal service agreements rhere _ applicable? g. Dispute resolution procedures? h. Schedule far completing all remaining requirements for loan execution no later than April 30, 1994? 7. Do you try to specify end design equipment sold and serviced in Jacksonville? In chat manner? III. 5 MINUTE CLOSING BY CONSULTANT FIRM: MAIT2 6 MOY E, INC. 6 BRILEY MILD b ASSOCIATES TIME: 10:00 p. m. to 10:45 p. m. SCORING: 5 Excellent, 4 Very Good, 3 = Average 2 = Fair, 1 = Poor I. 20 MINUTE PRESENTATION Score A. Consultant's staff has: 1. Local office and rill Surnish copy of current Occupational License and has Availability of Staff 2. Expertise in this type project 3. Ability to rork within or under budget _ 4. Sufficient number of key personnel 5. Location of eubconsultents and/or partners 6. Experience in permitting 7. Experience in preparing Engineers Reports . Sor financing projects B. Consultant's Paet Projects: 1. Are similar in scope to this plant expansion 2. Shor outstanding accomplishments 3. Demonstrate experience over last 5 years rith City of _ Atlantic Beech and other independent euthoritins, e. g. JEA, School Board, City of Jacksonville 4. Shov an ability to provide •orkable and coat effective deeign solutions 5. Have incorporated Computed Aided Design and Dratting (CADD) C. Consultant'e References: 1. Clearly outstanding? D. Consultant's Current Morkload: 1. Sutf iciently staffed to handle all of current rork _ and engineering services for this project? E. Financial: 1. Is Consultant rilling to submit audited Financial Statement for last Fiscal Year? 2. Hae Consultant submitted Fee Schedule to City's eatiefaction? 3. Mill Consultant meet City's Insurance requirements (same ae Clty of Jacksonville)? FIRM: MAITZ 6 MOY E, INC. 3 BRILEY MILD b ASSOCIATES TIME: 10:00 p. m. to 10=45 p. m. SCORING: 5 = Excellent, 4 = Very Good, 3 Average 2 = Fair, 1 = Poor I. 20 MINUTE PRESENTATION Score A. Consultant's staff hae: 1. Local office end will furnish copy of current Occupational License and hae Availability of Staff 2. Expertise in this type project 3. Ability to cork rithin or under budget _ 4. Sufficient number of key personnel 5. Location of suhconsultents and/or partners _ 6. Experience in permitting 7. Experience in preparing Engineers Reports for financing projects 8. Consultant's Paet Projects: 1. Are similar in scope to this plant expansion 2. Shot cutstanding accomplishments 3. Demonstrate experience over lest 5 years with City of _ Atlantic Beach and other independent authorities, e. g. 3EA, School Board, City of Jacksonville 9. Shor an ability to provide rorkable end coat _ effective design soluti one 5. Nave incorporated Computed Aided Design end Drafting (CADD) C. Consultant's Referencae: 1. Clearly outstanding? D. Consultant's Current Morkload: 1. Sufficiently staffed to handle all of current work end engineering services for this project? E. Financial: 1. Is Consultant tilling to submit audited Financial Statement for lest Fi ec al Yesr? 2. Hae Consultant submitted Fee Schedule to City's Batisf action? 3. Mill Consultant meet City's Ineuranw requirements (same as City of Jacksonville)? 1 ~~ 'I .~.. i m~ CAMP DRESSER ~ McKEE rn.s., ti,.rti. ' ak...ewa 1 1 1 1 R R A p ~N R ae ~ ~~ ~~ v `T1 ~ ~ ~ V ^~ ^ O ..~;; , ~ ~~ ,~ o y= c m ~~',, :J 3 f `Ci L~ _11. 3 $ ~ $ 8 ~ ~ g U~i ~ ~ ~ ~ ~ 9a g ~ ~ T ~ a a~~~ ~ 3 a d e ~ LL $ ~ ° ~ ~ ~ 4 $ ~ ~ ~ ~ ~~ ~ 1 ~ -- ~~ ` ~ -~ _~-- i~ ~ ~I i a; ~~~ ~S~a _ s ~I ~ ~' ~~.- Y ~aY~~- ,~ ~ ,~~ i ;;~~ N TM; expanded tactliry will continue to produce a high quaLty eMUenl That creates the dologv;al hadtat oI the Effluent Storago Pond CDM City of Atlantic Beach, Florida envnonmen!a~ engineers. sPenns!s. yanners. 8 me,nagemenl consclfanls The sludge manep~mern praAices will be evaluated and addtimal sludge handing capaaN will be despnetl. The City is irnerested in onsite demonstrations of dewatedrq equprnenl and in stahilizatim teUniques that resWt in a tlesiraGe product. such as pelletized sludge or compost - ~ f t-~- r ,t`c_ -.'.a~T:~ta,`..~_ -sue ~_ .~ ~ar.~ .~ ~! _ tl '~'.. ., ~~ CDM r_.t, „` a is .rc E- ac-:. - craa ,r- a e . .~ ~.. .. ~~N ... n ._ 1 ho Wren mserved lur new Glower BmldioG Chia nne Cuitar.~ Chars Ue~ na~LOn ,.x1 nom Qevhrrs s nonE of the (.Inldm~ .uv1 nest of IM. ',hlonno Contact Chnm Oer R.. .. ,, Lq-o ,.pr .. ug r,.sr [ so'sa. .u ., ... Da: Mn~rtar obxrvos the Acrnoor~ Innk opcantion i he (,qty rents !o use fne wrnenrional nc0.?Ice vodgc pnir.r ,<s enh coerce nubGlc eiB~ised aeration ,n ;he non Asret:on i enks also CDM City of A!tantic Beach. F!orldo ew ~onne^!a engi~;ee~s s~~ennsls. pam~e's 6 ^rana Ge^renf croscRants The Pretreatment Faciliy will be ezpandeC with additimal static screens and aerated qm chamfer de' ~~ @ ~~ a ~ 1 1 1 1 1 1 1 1 0 1 1 1 1 ._ ...__s;:....~ . :~, i 1 1 1 C~~ ~~~ ® Prepared to Respond to Regulatory Agencies ® Prepared to Pursue State Revolving Loan Money ® Prepared to Implement Design Approach that f nvolves City Staff ® Prepared to Complete Project Within Time Constraints CAMP DRESSER 8. McKEE ANC';. 1 1 1 ® Planning Documents Target Date - Request for Inclusion March 15, 1993 - Facility Plan Public Hearing December, 1993 - Capital Finance Plan December, 1993 Revenue Hearing ~ Engineering Documents - Plans and Specifications January, 1994 - Construction Permit March, 1994 - Advertisement for Bids September, 1994 Loan Documents - Approval to Incur Costs Optional - Loan ApplicatioNAgreement April, 1994 - Dispute Resolution January, 1994 - Site Certification January,1994 CAMP DRESSER 8~ _M~KEE INC_ ~yl~ll~ ~~~ .l Ls~~~ hem Revenue SRF Bonds __ Funds Borrowing Project Cost $1 000 000 $1,000,000 Interim Financing 0 0 Subtotal $1,000,000 $1,000,000 SRF Service Fee (3.5%) $35 000 , 0 Subtotal $1,035,000 $1,000,000 Capitalized Interest $68,714 $176,871 Finance Costs-SRF $11,773 0 Finance Costs-Revenue Bonds $183,674 Par Amount of Loan $1,115,487 $1,360 r~r Annual Debt Service $78,487 $123,478 Savings of SRF Over Conventional Revenue Bonds; Difference in Par Amount of Loan $245,058 Annual Debt Service Reduction $~ ggi Debt Service Reduction-Total LBe of Borrowing $8gg 820 CAMP DRESSER $ McKEE IMC. 1 1 1 ~ ~ ~ ~~ ® Interest Rates 3% Below Market ® Finance Costs 50% of Traditional Debt ® Special Benefits for Small Communities ® Time Schedule Commitment (Readiness-to-Proceed) ® Master Plan Document Required ~ Wastewater Uses Only CAMP ~RESSEFi Sa McKEE INC_ i ~ ~ ~ ~ ~ ~ i lication ~ ^ Operation Permit Renewal App ' By May 31, 1993 ~ ®Use Required Reports as Planning Data ~ ®Propose Coordination Meetings with Agencies ~ to Ensure Cooperation ~ ®Construction Permit Application Still Required g,~ pA~KEE ING;` ' CAMP pREggER _ - ' ~ m ~f~- ~"--- 1 ~"~'~ ® Tailor Design Activities to Planning Data ® Use Flow Projections to Determine Plant Size ® Propose Highest Level of Staff Interaction ® Maintain Ciose Communication During Key Decisions Propose Review Meetings with Staff and Committee CAMP DRESSER Sa McKEE INC_ ~~ ~~~~ ® Considerations - Reliability and Similarity of Equipment - Use of Existing Facilities m Expansion - Odor Control - Sludge Management and Disposal - Energy Efficiency - Effluent Pumping - Plant Operations During Construction o Methodology - Develop Design Criteria - Prepare Site Layouts - Establish Control System Philosophy - Establish Specifications Outline for Equipment - Layout Yard Piping, Equipment, Electrical, and Instrumentation - Summarize Building Renovation CAMP DRESSER 8. McKEE INC- ~ ~~ ^ Facilities Design Approach ^ Permitting and Regulatory Constraints ^ Project Funding Options CAMP DRESSER 8.. McKEE INC_ ~~ ~ ~ ~c~s ~ic~ ® Worldwide Provider of Environmental Engineering Services ® Local Office in Jacksonville ® Jacksonville Office Established in 1983 ® Local Clients Include: - Town of Orange Park - St. Johns County -City of Jacksonville Beach ~ Staff and Resources Available for this Project CAMP DRESSER 8a McKEE INC. ~~15~~~1Y~ ~~ ~ Stephen R. Sedgwick, P.E. - Resident of the Community - 24 Years of Experience Donald E. Maurer, P.E. - Project Manager -12 Years Experience in Wastewater Facilities Design o Robert L. Matthews, P.E. - Financial Expert -Chaired Revolving Loan Program Rulemaking Committee - Successfully Secured over $100 Million for Florida Clients CAMP OR ESSER 8. McKEE INC_ O City of Atlantic Beach ~ ~ Wastewater Treatment Plant Expansion ~d,iss3 ~r GTV Of '_~, _J h. N PROD EGT = ~Xpar,~sio~. -off ,4~/an~:c ,Beach ~s~ewa~er Tea~.ne~~ P/a~~ "g, _ __. ~0 4.5 MGD. ova/ua/ior~-.off- Tec%r~~cc/ P/~oosct/s / _ /oW -- - - - _ -_ - ~=h . ~ _ / -- - _ ~ oi J p --- -T E~I y rJ a ' / -o ? ~ Att -- ltt - -- QS r - ` Pro `30 cf /0) s - ~ -- ~ecc (73° ces ) - C - ( - D %j - Cu ~lb~ _ - ~i-enf /o4 1 d (r~_ -- ~i ppci j`Ya --- -- - / ~_= Ove of, 4 5 ' - ~/ - - ~'!- (1~ ,p - - st ~~ ~b~ -- - ~ -- -- Zle- - - 3- - ~~- - su ~_3 -- S no f vy e _ {1o ~. ~ - - _ n n m - rt v// --- _ ~ ' - { _ - 5 ~ _ TIO - __- _ ~ 2 ~ ~ ' - ! - ~ - _ ~ _5 - --- _ TIO I 1}.1 3 1 -- S€ - - - rloAl - _ __ - _ _ T[O - _ 5 - _ -5E - Tro - _ - - -- - - - I -- B/Y ----- 4y ~ ~ - lr~~ - ~SSO - - a7ks - Znc - - - chur ~t= II i - - ~ - - n~ - - ~ - - - --- -- a _ ~ - - _ -- - _ - , - - ~ - -- ~ --- - -- - - - i I - - -- I - t -- - _ ~ - -. ~y 1- - -- _ _ - _ - - _ ~_ ~ - ~-- _ -- - ~ ~ ' '- _ - _ ~ - - I - _ ~ -- - _ _ _ -- - I- _ - !- _ -- _ - ~ - . . ~ . -~ _ ~ - -- ~ f~ -~ ri e1 1 = - - - - - - - - - - - _ - _ _ - , _ - - -.- - __ -~ _ - - __ - - ?.qr -_ - --_ _ _ - -- - - - - - -- -- o . ,, ~, - - - - - - - _ TC - - - - - ODi _ _ _ _ •~5~ --. __ _. _- -- . -_ - - _.- ( 7 _ TNT o _ - - -- -- _- 1 - _ _ _ _ - _. - - t - -- - _ ~___. -- - b _ _ - _ - - y -_ _. - - - -- - - - ~ - - -- ~ ~ _ 9 - _ _ _ _ _ _ -- - - - _ _ i - - - - f 0 - - - - - - - - - - 1~ ~ - l~ = ~ _ 9 4) 0.3 t27 4)~7 ~lS (3S: 4~x (361 4},c1{ ,OS (.3f 4)~ - ' - -- - -- - ' - - _ - t 2 ~ 2 02 5 ~ ~ Z - - - -- - . -- - . - __ _ -- . /. /Z51 ._ _ a.4 7 - o1 4s 1 o. zs i c v° Lv 0 ~~+ o~ 3 ~s s~v x E R'i x U 0 c z O n O ~{ J M a W • ~' F ~ a ~U ,Ny h ~ nm pp0rp Z ~~E~eF e e° p° O IY m O < n ~a O F ~ > U ~ ~ W 3 U ~~a W 3~ 3 m ~ o s s J ~I~ N 3 o'\ ~~uw~~ lu~~ „~„~I u,~~ll-u II~,~IWu SI u e ~ d F a e ~ o O i 3 ~ ~ `~ g ;~ 3 S Y F o r b ° ~ x ~~ i a ~ u° • ~ ~_ ~ ~_ Y U H o ~ b ~ m ° •1- c 0 8 H Y B ~ 43~ -'~` ia' ~, X m U 6 d m Q a i r~iii i_TIi~44Yi ~~a7z °ooY°a ' ° i U X Y g 6 R g ~ O °i O - u ~ V o b R d ~ . tl i~ ' 6 ~ ~ h ~ _ o ~ _ U -°. 0 1 ~ O ~' i~ b (! :'- ;: ~; ~ r3 I € 3 ~ ~~ IX ~~ v ~ ~i _ ~ ~I 3 ~U I Vl W ~ _V ~ U WO N K a VZ W O O<u 1 X W W m ~1-V a<z Jam Z f.. 4 0 ~ LL 0 z oW ~3 VW W H 4 ~3 a ~ I ~~~ ~ ~t~~W' $vs3V~ • r ~ ~ y 1 z r a, ~? ~ ~~Z ~ ~ ~~ Z Q 1' • _ ~W ~ ~ Y ~ ~ 1W y 0 M1 ~ ~~ ZC ~'O ~< ~~Y H 11 Vi ~ ~ W~~}}[[~~ ~p0 g 00~ LL ~~~ ~~ E, ~F ~o ~~ ~g s' X 1 b ~iy~ t +~~ ~i ~yy 6 w G~x J P Q X ~ X 3 r . - 0 0 Y ~}~a~ ° 9 ~~ el~~ 3 ~~~ ~~ I~~ el~i (n H a< w~ ~ O ~a H 2 wQ ~~~ H X W ~ W m =aZ vF< O~LL FO awf'. N ~ V H V ~ 3 W W 4 03 a ~ ~~< ~~~~~ ._~,~ . Q~ Z ~~ H ~ggs ~~Y <$'" ~~ s E• ~~ ~~ ~ ~o ~~~ 3 ~s s N ~w M ~ Z = 55yyyy7 ~~S f a m~ ~~ $s 'aE 3^ ~s~ ~g ~~~ ~~~ ~~ ff s a ~. aX H ~ p ~ 3 v C ~`" ~~ ~~~ 3 x k F~: 1 t " .1 3 ~.,:__.._n. ". 4 ~~ ~ ~~~ N ~ ~ ~ 0 V O a Z Z Q O Z N d Z W m Q V o<z J ~ a <~< ~ ~ 0 V w ~ W C V O ~ ~ ~ a r 3 w vi 3 . _my ~¢. q ~ ~'_~ z Z • Z s W N y~j .~j W m 6 ~~~ <~~ ~~~ yFk ~ga j w .~ E, 5 ~~ ~~O ;. ~~~ 3 4 i ~~ mo f Y `4 ~~ >~ 6 v ~~ O~ ~~s m Y~ C ~~~~ • Z V ~ ~~~~ i ~~~~ ~^ H ~~ 9 f ~ W ~ ~~W V ~ ± V ,a~ , f V U d V !' Y ~~ •-:- __ PRD.J ECT = EXpal~s/ort of .~f/ar~~ic beach ~s>CeK/a~er- Te4fner~,< P/c~.~/ - ,' ~,~ ~0 4.5 /yIGO . ova/ua~io~ - o~ . T cLi~liccr / P~ooosa/.5 ~- d - =,_ = - c - _ L -G F ~/ _ - 0~ -- •- ~ D ~Y _ 7E ~ -/ 'Z~ F Y~>T ' CD - YE - j T t - E ~~ - q~ RtL - ei[/ - Qs -~ - tI Pro +('30 ccf °!0) R s ~ -- - q~e~c ~(!5 ~ces C "~ -- - ( _ - D /) CU l~Uo ° ~ ~ /0 a Q S/ ~ o ~ F - anu 3q l t Ove, o f ~ - _ _ - lo,SO = fbsf __ -Ta _ _ ~9i' 0I~i~ ttvf _ i 1bO _Bex 7e s ~ - BB4 Z ~ 1 ~ - _ 39 - _ ~ 93 _ - _ A, - -- G _zO oaeu -2b s o fc-b ~ _ by a - F - d ch- - GAD esl/y ./ico a/fa _ - _ 4'Lr/. ~ _ SE - - !OA( - - ~ S ~ f- - - i -- SE -- ~ _-- i - - _ _ ~TlO - ~ i ~o_ - SE -- - - - i - !GW ~7 ! - - '- - 7 ~ Z - _ _ I I ` ~I - P = _ ~. -- _ - $ I ~ i_ - - - --- -- - - -- - -- = ~ - ' Beb ' ~ FL -- - - - - - - - - - - - I j -- ~ -- i - _ -- --- - - - - 9 - b - Ci / ices Zne _ - - --- - 1 _- I _ I - i i I --- -1 - - -- - ~ -- - -- -- - Ta ~ fG 4/ 9 - - - I _ _ - -- - _ I _ -- _ - - ~ - i - i _ i i - _ -- _ f - i t- - -- r-- - - -- - - - - - -2 0 b ~ Pr S ilf- O st Rs /k - - - ' _-- - _ -- -- - ~ - ~- i _ _ , - _~ 1 _` 1 - -_ __ - - - -- - Ja _ ~ ~ qu laic - - - - - -- -- - -- i - ! - j - j - - ~ - - - - - - C ~ ~ 4sls - - - -- - - - - - , -- - - --- -- - la -7o I - _ - - - - - - - - - j -- - - - - - _ i { _ - - - - - - _ - - _ - _- _ I - -- - -- -- - - -- ~ - ' i i i ~ taF~ I -S ~ ° Mer T --- - - - - - - - - sec or _ _ -_ - - - - - - -1 - _ { --- _ _ - - - - - - -- _ _ - - -_ - _ - -- -- - - - - - i - - _ _ 1 -. _- -- -. _-. - - _- - --. - -_ -_ -. _ -_ - - -. - - 3. ~ - -_ - -- -_ _ - _ ___ - -_ _- 9.475 A - _ - - _ • - - - - - - - - - -SE T!o 2 3_ - - j - - - - sis - o f o.ri'~s __ _ _ J ~ ~ _ .t:~ o .,z7 - - - - _ - _ - - - fI b05 - - _ -- - --- - - -{ - - - - _ = - _ EB KSK _-_ _ -- -. _ - _- -- 8-_ $ -- - - - -- -- - -_ - _ - - _= - --- 9- ~ -- - - - -~~ - - $ ~ _ -i - ~i - Ya- °o - - ~7•~3l5 -Ila - - -_ - ~ ° - E - - --- -- - _ - - - - - - - _ - - _ -- - ~' - ) X 0, 4 = __ ~ 3 ' ~ ) x 0.3 =- (3/ : 4 sc ~ ./S ~ r30 : _ - 4~~ t`37 '1 ~ 4) x - .OS - 37 ' j 4) ~ - 1 -- - -- -- -- - - -- -- - - -- i 3, 3 -_ - _ _ _ 21- _ 4 7 _ - _ - Y. / 62 -- 0.3 - S - - d . 42 1 5 - I --- o. S 2 .2 r M k RESUMES No Or'ggnrn~afa"n Chat R v' ~ ~~~93 FLOOD proposes to use our engincering and support staff who are located m our Jacksonville headquarters augmented by several specialist subcontractors also located in Jacksonville. All engineering services will be performed in Jacksonville. The following key personnel raumes provide evidenm of their capabilities to support your needs. F7,oOD Engineers, Inc. V/ • Firmin W. Southwell, P.F.. t R.A 3~~ DESi6L1 EX?ERT y./ > ^ John H. Flood, Jr., P.E. t L.S. W ^ Robert E. DeLaach, Jr., P.E. -> Lnsusfrr~tl E T~C ^ W. David Lassettu, P.E. - ;fit GI, - ^ L. Thomas Hubbard, P.E. ci • Hollis H. Madden, P.E. F • Ronald T. Duguid ~' L5 ^ Thomas E. McBrayer, P.L.S. Connelly & Wicker, Inc. 1'~ ^ Marvin L. Wicker, P.E. - ;IF CI, ^ Alw M. Ozell, Ph.D., P.E. c1 ^ John N. Lewis, P.E. Hr9~wo y CI ^ Richard C. Welch, P.E. C I t W ^ Brian E. Kientz - ~ Pruitt & Assooates ' P ^ Bufmd C. Pruitt, C.E.P. Ciril Services, Inc. ~ ^ William R. Price fi ^ Christopher E. Mrnx, P.E. N ~ ~ - PROJECT = EX~aru/ors o~ /~~/ar)z<ic ,Beach ~s~ewa~er lec!/~neh>< ~/~ar~f ~0 4.5 /I~IGD . ~vcr /c~~z><ior/ o~ T c%.~ /cc / P/~o~oosa~s / > /oW . _ F/ ~PNJ ~ O A~E °~ S7`a 1~ ~ i - -- ~4% ) ~ ~asf P%jccfs Re~e~crices CAD- Cur~e.,f -- Figanaal ~ Ovev h ~ S/ rjE V/ lj I ' CO /%oET FdlCf i aC AdA/LABlG/7 i (3G%) :(/5lq) (5%~ (Q/v~k/aac~(S'/o (5~~ ~~+f~? 2. CG~ -.-- /o D r MC :& COM > /- - f3 9~ ~ f). ~onsu i / ' %fant b staG .Si/bconsu/fa h A ~ ;SK ~ f/DA/ 3 cE __ ~ ` SEC~7/ON 4 SECTIOK SEGj/ONi 6 . ' i _ SECj/ON _ ~ _ I i ~ - -- -- ° s e { Y c ~ I - ~ ~ I - A ! PEAlD IX E _ i -. i 1 - 7 . (a~oS ~ .PSa~u~hp~oi y ! --- ~ -- _ ~~ • ` f _- o~CCf s~ k _ I - __ 1 _ 1 ~ i _ ~ _- i i i 1 - -- -- /a, I~" act~w,ui~ ` - -- I _ ~ --- - - fac.F I~nJI(/C, FL ~?Z2/ i - Rry eacl, ~c B 4 /6w _ _ i I ' _ _ : ( ! i _ .. __ i i i i 1 I i ~ ~ i ~ i _ ~ -- ~ ~ -- - I j - I-- _ ~ __ j ~ _ ~ 1 ! I 1 j i f j I ~ ' 1 ~ i ~~ j - - _ ~ -; - ~ - 1 j_ - _ i ~ __ _ _ ~ i- ~ _-_ 1 .. i- I ~ - 1- - __ i _ I i ~- I ~ i i i i i - ~ - -- ~ i ~ i ' -- ~ - -- - - 1 i _ i _ __ ~ i I ' - - -- - - -- , - - - -- - - --- -- -- ~ 1- I - - I - ~ ~ ' - ~ ~ - - - -- j j i i i ~ ~ I -- I -- - --- - I - - - - - - - ; -- -- - • 1 - - i -- -- - -- - - - - ~ - - - -- --- 1 - -- --- - ~ -- ~ - - - -- ~ i i k _ _ _ - -- _ _ 1( _ 1 - _ - 1-- -- - - -- --~ _ - --1 -- --~ I -- ~ -- - - - - - I { . J --- - - -- - -- - - -- -- -- -- - ~ -- ; --- -- ~ i i 7 ~ -. - - I - ! - - - -- - J - - c sign .4p{~r~ach l - - - - - -- -- 1 - i ~ ---- -- -- -- --- ~ - - _ - ___ --- - .. --- - - I -_- _.-_ I __. _ _ EC DA/ , 1 -- ~ - - i - - ._. ~ - -. , ~~. .,t n • ; i s _. - __. - -. _ ~ ~ ~ f I _ - I _ - --~ _ i -- ra -- -- _ ' --~ - ~ . -- __- 1 i ! I - ~ i i - _ ~ _ , - j-_ _- i r R 1 s_ 1 _ i i __ __ _i 7 i ~: IB _ 6~a~ _ ~ ~~ _~ ~ ~ ~ - -- i SK i 8 I - j _ _ . ~, 71- _ ,a _IS -19 ~ ~ ~ ; - _ - ~ --) I ). P• i (25 ;4) 0.3 (28j4)xl./S (3/<~)r (28=:~+)"I OS ~Or~)x _, - ~ i ' /.87 I /.OS' 0. 375 0. 35 i ~.o¢ 0.1375 h a // 9 .~ TABLE 2-1 OVERV~W OF TEAM QUALQ~TCATIONS Tam M®brr ProjM Rok Flighat Degree RofeaiaW Registration Ynrs of Eaperiara David L. Wright Cfient/ContrarAC Omar M.S./M.B.A. P.E. 22 C1rtis I. Ktmihiro PmjM Marugtt B.S. P.E. 16 Doald E. Meurer AssiNavt Pmjea Maoagtt B.S. P.E. 12 E. Lawence Adams Qtw;ty Aaswaoa/IRC M.S./M.B.A. P.E. 22 Chula 1. Vac Quality Aaauance/IBC M.E. P.E. 17 Carlta S. Wilder Qnahty AswuaoulJ'RC M.S. P.E. 34 Johv R. Nill Qtw;ty Asstuaoce/I'RC B.S. P.E. 26 Ihvid K. Ammerman Race Feasibility Study M.E. P.E. 7 John G. Ladner Reports and Permittin8 B.S. P.E. 12 foseph Simbolict, Jr. Opentioa and Maintenancc Revtev'/Reports - Class A Openbr/FL 18 Richud D. Moon Sludge Maoagaoeat Analycia M.S. P.E. 20 John M. I~ 201 Facility Pka M.E. P.E. 7 Robert L Matthass Financial Plan B.S. P.E. 23 Diane C. Kemp Fivaocial Pl.n B. A. - 20 Scar 1. McC7efland Asti-Degradation Study M.A. - ~ 17 (bris(opher A. Provtaa Anti-D<gradatia Study B.S. P.E. 9 Aodaick D' Reardon ReQok and Pttmittio8 M.S. P.E. I6 ChriYirc M. Roman Reports and Pttmittin8 B.S.E. P.E. 9 Stepha S. Brndhad Archibcnnil Plms/Spas B. Asch. R.A. 14 William C. Ndaoo EIa.Vid plans/Span B.S. P.E. 8 William R. Haygood HVAC/Plumbing Plaos/Sprre M.S. P.E. ` 6 DaoaW B. Ria 1nWUmmtation Plaa/Spax B.S.M.E. P.E. 22 Errtat C. Sautz PumpiogMydraulia Plana/Spaa B.S. P.E. 23 Bilgin Erd Sy~n~ py~ SPA Ph.D. P.E. 25 leffrcy W. Hilgtt CADD Maoageemat B.S. (pmdinB) - 9 lamas E. Crane Cotrwtrction Swicea B. S. P.E. 20 MM1o59 2 2 I W ~ ui a 2 a I m I d oY m ° ~ I ° _`o u ~ 3 3~ ~ J m fr E ~ €~ I LL ~G u ' ~€ ¢I m LL~ U c iww ~ `m I mz en:dw ui cc°oN E°o mFE mWja aI d oL° Em'' ~ m X83 E_ $~ mmc~ LL f 'm mYx>E ~<'~ WI m ~~ ~ Ia ~< I t o w ~~ ~' ~ w Y al i (~ duia V I -e ui I" ica oui "'w u d ~ a o$n 8aaad `m < °" __s m < 8 Z ~ ~mz ¢yw yj Yl E ~ N YNUSm(jm; `m is E O ~ e^E Ea;,Q> ~+ m° 6m m a ~n~~8omm mom= t ~ ~ ~f y a 2 e9 ~ Q+uF„3vl ¢ a ~ ~ a ~o s s o d a€° v N W p ° Q V) m~ K JF `o mw F °~ f~ v`d 2 as c ~ < 3 a s! w' O r° 0 3 U O~ a,r `os $E p W U ;< :~ ~ ~- e~ r ~ ; a ga x ~ I O o+ To V~ ~m it X Tei a oc ~ `m 8 ° o ~ _ p LD ~' a 2 U bi a 3 v ~ _ ~ a 33 ~ v, O a (~ ~ h w L~ O G ^ J 8 ~` S a ~ ~ ~ U c / ^1 O O 01 O ~0 `l 4 ~ ~a~ ~~ ~ , w w ~y c o + a $ o: i ~ `~ u ~' ~ C v a- ~ ~ y i c E F- 2` ti ~x ~ ~ ~ ~' € 4~ IoS ti ~ V o < $'m fU< a ~' LL R ~ e a I<a ° ~`~n IY ~ ¢ a' ~ a Q ~ t ~ c G~ 0. V C d SPECIAL COMMISSION MEETING ON MARCH 29, 1393 SELECTION OF CONSULTANT TO PROVIDE ENGINEERING SERVICES TO EXPAND ATLANTIC REACN YASTEYATER TREATMENT PLANT FROM 2.0 MGD TO 9.5 MGD AGENDA FORMAT: 20 Minute Presentation by Coneultant 20 Minute Oueetiana Srow Meyor, Cowwieeioners and Lity Manager 5 Minute Closing by Coneultant SCHEDULE: I. CAMP, DRESSER 6 MCKEE 2. FLOOD ENGINEERS, INC 3. PITMAN, HARTENSTEIN 6 ASSOCIATES, INC ENG. 4. NAITZ 6 MOVE, INC. i BRILEY, MILD 6 ASSOC 7:00 P. M. TO 7:95 P. M. d:00 P. M. TO 8:45 P. M. 9:00 P. M. TO 9:45 P. M. 10:00 P. M. TO 10:95 P. M. -_._ ... _~.:~,.. .. ~.._, , ,. Add _.~. _ z. 3. 4. 5.23.1991 10 10 v. NAME OF FIRM:~_gr MOYP 1NC / g ii Av ¢ n .. PROPOSAf, NUMBER: ~~ 1 ~ Average hourly dvect labor rates (wiUaut Frioge Brnefits) Principal (Partner or Senior Officer) Project Manager (Responsible Profeasional) Design Engineer or Atchiteet (Registered) Desigtter or Technician (Non-Registered) Drafter or CADD Operator Clerical (Typist, work Processor. Document Assemhly, etc.) Total Overhead Rate (to be applied to Direct Labor Profit Rate (to be appliW to Direct Later plus Overhead: !0% maximum) ONer Direct Project Cost per Unit (please specify) I ~a~n c t~ Vl rack ~ac t 75 rh ---~UC(MiCC Y) In A S 35~Op hr. S 216~Iyc. S 1] V1 M, S ts.sn ~, S14 42_hr. S--Z.2Lhr. tvt % -J~% CAMP DRESSER 6 MaKEE INC. ~ CANP DRES8E11 i fICICEE INC. SCNEOYLE OF NOYRLY BR.LY/G RATES PoR rNE solml REOION cosT GROW z RECEIVED MAR 2 ~ 1993 eueuc woRKs CATEGORIES PROFES$IONALI PROFESSIONAL II SENIOR PROFESSIONAL PRINCIPAL /ASSOCIATE oPFlca<x ppOF1:SSIONAL Sl1PPORT SERVICES STAFF SUPPORT SERVICES SENK)R SUPPORT SERVICES PROJECT SUPPORT SERVICES PROJECT ADMINISTRATION CERTRIED~BY; K~ A~~4ff?Gl~l/ __ PAUL G. CAMELL ~HIEi FINANCIAL OffICER HOURLY RATER S 55.00 f 70.00 f 75.00 f 85.00 s ~u.oo f SAO f 50.00 f 35.00 `~ II. 20 MINUTE QUESTION AND ANSWER SESSION Score 1. Hor rill you prioritize rork? 2. Hor rill you coordinate and respond to City etef£ and Mater and Serer Committee meetings? 3. Can you demanetrate need for 4.5 MGD or night _ City consider a leaser, phased expansion? 4. Cen you provide financial pro,Ject£ons to demonstrate savings to be accrued on phased expansion ve. full build-out, i. e. Present Dollars ve Future Dollars? 5. Can you prepare apecif icaticne rith Alternates _ to address phased conatructio r.? 6. Cen you provide by June 1, 1993: a. Complete facilities plan b. Notice that the environmental revier has been completed by DER? c. DER'a determination that the plane and epecificetione conform rith the facilities plan? d. DER's notice of intent to permit construction? e. Site certification establishing undisturbed use of project site(s)? £. Interlocal servicr agreements There applicable? g. Dispute resolution procedures? h. Schedule £or canpleting all remaining requirements for loan execution no later than April 30, 1994? 7. Do you try to specify and design equipment sold and serviced in Jacksonville? In That nenner? III. 5 HINUTE CLOSING BY CONSULTANT FIRM: NAIT2 d MOYE, INC. d BRILEY, NILD 6 ASSOCIATES TIME: 9:30 p. m, to 10:15 p. m. SCORING: 5 = Excellent, 4 = Very Good, 3 = Average ~ = Fair, 1 = Poor I• 20 MINUTE PRESENTATION A. Consultant's staff has: Score 1. Local office and rill furnish copy of current Occupational License and has Availability of Staff ~• Expertise in this type project 3. Ability to rork rithin or under budget 9. Sufficient number of key personnel 5. Location of subconsultante and/or partners 6• Experience in permitting 7. Experience in preparing Engineers Reports for financing projects ~_ B. Consultant's Past Projects: 1. Are similar in scope to this plant expansion 2• Shor outstanding aeeompliehmente 3. Demonstrate experience over last 5 years rith City of Atlantic Beach and other independent authorities, e. g. JEA, School Board, City of Jackeonvf lie 9. Shot an ability to provide rorkable and coat effective design solutions 5. Have incorporated Computed Aided Design and Draiting (CADD> _ C. Consultant's References: 1. Clearly outstanding? D. Consultant's Current Morkload: 1• Sufficiently staffed to handle all of current rork and engineering services for tt:is project? -- E. Financial: 1. Is Consultant tilling to submit audited Financial Statement for last Fiscal Year? ~• Has Consultant submitted Fee Schedule to City's _ satieiac2ion? 3. Mill Consultant meet City's Insurance requirements ~eame ae City of Jacksonville)? -_ Score 20 MINUTE QUESTION AND ANSMER SESSION II - . 1. Hor will you prioritize rork? end reepond to City 2. Hov will you coordinate and Serer Committee meetings? t er staff and Ma demonstrate need for 4.5 MGD or might _ 3. Can you City caneider a lesser, phased expansion? t 4. o - Can you provide financial projections d o Present e cr e a a i l e. out bulld f ull vse exPanaion Dollars va Future Dollars? ecif icatione rith Alternates ,_ e 5. p Lan you prepare ddress phased construct 1 3 6 99 to a . Gan you provide by June 1, . __ a. Complete facilities plan environmental revier has -- b. Notice that the been completed by DER? that the plane and c. DER'e determination ith the facil it iee plan? specifications conform r d, DER'a notice of intent to permit - conetruction? certification establishing undisturbed e. Site use of project site(s)? f. Interlocal service agreements rhere - applicable? Dispute resolution procedures? _ g. Schedule for cowple'_ing all remaining h , requirewente for loan execution no later Chan April 30, 1994? m qu y c 7 rhat ln Jackeonvi11e4 in sold andreerviced wanner? III. 5 MINUTE CLOSING 8Y CONSULTANT FIRM: PITMAN, HARTENSTEIN b ASSOCIATES, INC. ENGINEERS TINE: 8:30 p. m. to 9:15 p. m. SCORING: 5 = Excellent, 4 = Very Good, 3 = Average 2 = Fair, 1 = Poor I. 20 MINUTE PRESENTATION Score I.. Consultant's staff has: 1. Local office end rill furnish copy of current - Occupetionel Licenee and has Availability of Staff 2. Expertise in this type project - 3. Ability to rork rithin or under Dudget - 9. Sufficient number of key personnel - 5. Location of subconeultants end/or partners - 6. Experience in permitting - 7. Experience in preparing Engineers Reports for financing projects B. Consultant's Paet Projects: 1. Are similar in scope to this plant expansion - 2. Shor outstanding accomplishments - 3. Demonstrate experience over test 5 years rith City of - Atlantic Beach and other independent authorities, e. g. 7EA, School Board, City of Jackaonvf lie 9. Shor an ability to provide workable and cost - effective design solutions 5. Have incorporated Computed Aided Design and - Drafting (CADD) C. Consultant's Ref erencee: 1. Clearly outstanding? - D. Consultant's Current Morkload= 1. Sufficiently staffed to handle ell of current rork - and engineering services for this project? E. Financial: 1. Ie Consultant ri111ng to submit audited Financial - Statement for last Fiscal Year? 2. Has Consultant submitted Fee Schedule to City's - setisfaction? 3. Mill Consultant meet City's Insurance requirements - (eame as City of Jacksonville)? II. 20 MINUTE QUESTION AND ANSNER SESSION Score 1. Nor rill you prioritize work? 2. Hor will you coortlinate and respond tc City staff and Water and Sever Committee meetings? 3. Can you demonstrate need far 4.5 MGD or might City consider a lesser, phased expansion? 4. Can you provide financial prof actions to demonstrate savings to be accrued on phased expansion ve. full build-out, i. e. Present Dollars ve Future Dollarel 5. Can you prepare epecif icatione rith Alternates _ to address phased construction? 6. Can you provide 6y June 1, 1993: a. Complete facilities plan _ b. Notice that the environmental caviar has _ been completed by DER? c. DER'e determination that the plans and epecif icatione conform rith the facilities plan? d. DER's notice of intent to permit _ construction? e. Site certiticatlon establishing unoieturbed use of project site(s)? f. Interlocal service agreements chars _ applica61e7 g. Dispute resolution procedures? h. Schedule for completing all remaining requirements for loan execution no later than April 30, 19947 7. Do you try to specify and design equipment _ sold and serviced in Jacksonville? in chat manner? III. 5 MINUTE CLOSING BY CONSULTANT FIRM: FLOOD ENGINEERS, INC. TIME: 7:30 p. m. to 8:15 p. m. SCORING: 5 = Excellent, 4 = Very Good, 3 = Average 2 = Fair. 1 = Poor I. 20 MINUTE PRESENTATION Score A. Consultant's staff has: 1. Local of tics end rill furnish copy of current _ Occupational License and has Availability of Staff 2. Expertise in this type project _ 3. Ability to rotk rithin or under budget _ 9. Sufficient number of key personnel _ 5. Location of suhconeultante and/or partners _ 6. Experience in permitting 7. Experience in preparing Engineers Reports _ for financing projects B. Consultant's Peet Projects 1. Are similar in scope to this plant expansion 2. Shor outstanding accomplishments _ 3. Demonstrate experience over lest 5 years rith City of _ Atlantic Beaeh and other independent authors ties, e. g. JEA, School Board, City of Jacksonville 9. Shor en ability to provide rorkable and coat _ effective deesgn solutions 5. Have incorporated Computed Aided Design and _ Drafting (CADD) C. Consultant's References: 1. Clearly outstanding? D. Consultant's Current Morklosd: 1. Sufficiently stetted to handle all of current rork _ and engineering services for this project? E. Financial: 1. Ie Consultant rilling to submit audited Financial _ Statement for last Fiscal Year? 2. Has Consultant submitted Fee Schedule to City's eatiefaction? 3. Mill Consultant meet City's Insurance requirements ~eame ae City oS Jacksonville)? II. 20 MINUTE QUESTION AND ANSNER SESSION Score 1. Hor rill you prioritize rork? _ 2. Hor rill you coordinate and respond to City etaEf and Mater and Serer Committee meetings? 3. Cen you demonstrate need for 4.5 MGD or might City consider a leaser, phased expansion? 4. Cen you provide Financial projections to demonstrate savings to be accrued on phased expansion ve. full build-out, i. e. Present Dollars ve Future Dollars? 5. Can you prepare epeclEFCatione ritA Alternates _ to address phased construction? 6. Cen you provide 6y June 1, 1993: e. Complete Eacilitiee plan _ 6. Kotice that the environmental tauter has _ been completed by DER? c. DER's determination that the plane and _ specifications conform rith the Eacilitiee plan? d. DER'a notice of intent to permit construction? e. Site certification eetebliahing undisturbed use of project site(s)? f. Interlocel service agreements there _ appliceble7 g. Dispute resolution procedures? h. Schedule for completing all remaining requirewents for loan execution no later than April 30, 199? 7. Do you try to epeclEy and design equipment sold and serviced in JackeonvFlle? In chat wanner? III. 5 MINUTE CLOSING BY CONSULTANT w FZRM: CAMP, DRESSER 6 MCKEE TINE: 6:30 p. m. to 7:15 p. m. SCORING: 5 = Excellent, S 2 = Fair, 1 = Yery Good, 3 = Average = Poor I- 20 MI Nl1TE PRESENTATION A. Consultant's staff has: Score 1. Local office and will furnish copy of current Occupational License and hea AvailaDi lity of Staff 2• Expertise in this type project 3. Ability to work ritl,in or under budget 'J- Sufficient number of key personnel 5- Location of aubconaultante and/or partners 6. Experience in permitting _ ~• Experience in preparing Engineers Reports for financing projects B- Consultant's peat Projects: 1• Are similar in scope to this plant expansion 2• Shor outstanding accomplishments 3- Demonstrate experience over last 5 years with City of Atlantic Beech and other independent authorities, e. g, -- JEA, School Board, City of Jacksonville 4. Shov en ability to provide rorkeble and coat effective design solutions 5. Have incorporated Computed Aided Design antl Drafting (CADD> C. Consultant's References: 1• Clearly outstanding? U. Consultant's Current Norkload: 1. Sufficf ently staffed to handle ell of current cork antl engineering services for this project? E. Financial: 7. Is Consultant rilling to submit audited Financial _ Statement for last Fiscal Year? 2. Hae Consultant submitted Fee Schedule to City's satisfaction? _ 3. Mill Consultant meet City's Insurance requirements Asa me ea City of Jacksonville)? -_ SPECIAL GOIINISSION MEETING ON MARCH 29, 1993 AT 6:30 P. M. SELECTION OF CONSULTANT TD PROVIDE ENGINEERING SERVICES TO EXPAND ATLAI[TIC BEACN YASTEMATER TREATNEHT PLANT FROM 2.0 NGD TO ~. S NOD AGEKDA FORNATt 20 Minute Presentation by Consultant 20 Hinuto quswtione iros H^yorr Cowwiwwionere and Gity Manager S Ninuts Closing by COnault^nt SCIIEDULEs 1. CAMP, DRESSER A MCKEE 2. FLOOD ENGINEERS, ING 3. PITMAN, HARTENSTEIN i ASSOCIATES, INC ENG. 4. MAITZ i MOVE, INC. i BRILEY, NILD i ASSOC 6:30 P. M. TO 7:15 P.H. 7:30 P.H. TO B:iD P.H. 0:30 P. M. TO 9:15 P.H. 9:30 P.H. TO 10:13 P. M. V. + Received telephone notification from Tallahassee, Febr- uary 5, that our 1992 S8q grant application had been se- lected as one of 62 recipients of award. • Sent Fax to Tallahassee re: Grant award, February 8, with minor change to application breakdown of cost. + Met with representative (C. Pendleton) of Fleet Landing Home Owners association, February 18, to assist in plan- ning of association clean-up of portion of Mayport Road. + Received Grant Contract from Tallahassee, February 23, reviewed contractual provisions and outlined, in memo, recap of contract, to City Manager. PRELIMINRRY PLa1W' FOR MRRCH: + Prepare alternate tree planting project for Sailfish Dr. to replace plan not approved by Cowmission and referred to 8eaut ification Committee. * Proceed with handling of Grant award ! + Have repairs completed or. "Yard of the Morth" sigr~ and re- sume award for March/Rpril. • Secure proposals for planting project decided by Beauti- fication Committee for Ahern Street, behind "Famous Amos", 2 _ March 15, 1993 To: Kim Leinbach, City Manager ~/~~l~~ From: Carl Walker, Beautificat±crc~ Coordinat or `~ / Re: Monthly report for 6eaut ificat ir~r„ February '93 Kim, attached is a recap of beautification activity/prej ects fur last month- They are separated into two areas, admini- strative ar,d operat ior,a 1. pBNINISTRRTIVE + Rtt ended Tree board meeting held February 1, recordetl min- utes, etc. • Wrote 8 turned in article, February 4, on beautification activities for next issue of quarterly "Courier". t Grepared and sent packets, February 4, to 6eaut ificat ion Committee members, for meeting of February 10. t Rttendetl Beautification Committee meeting, February 10, recorded minutes, etc. +~ Prepared and sent packets, February il, to Tree Board mem- bers for meeting of February 15. * Prepared Staff Report, February 11, for Commission meeting of February 22, requesting approval for tree planting pro- •ect of Beautification Committee. • Rttended meeting of Tree Board, February 15, recorded r.in- utes, etc. w Prepared antl sent packets, February 25, to Tree Board mem- bers for meeting of March 1. OPERpTIONRL • Gut in check requests, February 2, for Urban Forestry workshop attendance and hotel costs, two members of Beautification Committee. s Rssisted ir, final preparatirn~ of grant application, Feb- ruary 3, for 1993 SBR tree planting grant to be sent to Tallahassee, February 4. ~~ ~'~ FEB 2 51993 Mr. Kim Leinbach February 23, 1993 800 Seminole Road Atlantic Beach, Florida 32233 Dear Hr. Leinbach: Reynolds Aluminum Recycling Co., has been active in recycling, and helping to reduce the solid waste stream going into the landfills in Jacksonville since 1970. we are environmentally concerned, and desire to work with grccps, and civic organizations to protect, and improve the environment where possible. With this in mind, Reynolds Recycling is seeking permission to open a convenience center buy back facility on the property of the American Legion Post 316 at Atlantic Boulevard, Mayport Road, and 1st Street. The American Legion has already expressed their willingness to work with us in this endeavor, and arrangements will be worked out with them upon receiving approval from the City of Atlantic Beach. Walter Bowers, and myself have already met with Mr. George Worley, Atlantic Beach City Planner, and outlined our plan of operations with him. Mr. Worley vas very helpful, and expressed a desire to help obtain permission to operate a buy back facility at Atlantic Beach, if possible. Zf any additional information is needed, or if we should be needed to further explain our operation please call me at 781-0689. Your help in our endeavor will be greatly appreciated, and I look forward to hearing from you in the near future. Yours Truly, ~,Q~o~lBa.. John A. Hobbs Service Center Manager I: 3/i•.0 S. c iil ~Ii2iiP f:i YN'lH ill: [~~; •.1..\Y'1 5252 $MAWLAND ROAC ~ JAC160MVILLE, FLdiIDA 37105 ~ 90V1B:-0am CITY OF ATLAFTIC UE.4CK CITY CuMMISSION MEETING S7.A P F' REPO R'f AGEA Ua I'1'F:M: Proposed Itec pcl inG c'e nter by Keynolds Aluminum SUDMITTF:U f1Y: George Morley, C'it7 planner ~~ z DATE: March 15, 199: DACKGKOL'NU: Reynolds Aluminum Corporation has requested permission to setup a trailer/collection station on MesL ist Street on the American Legion Post property. The collection station will pay cash for recyclable aluminum items which will be loaded into the trailer until it is full. Mhen full, the trailer will be removed and replaced with another. Reynolds has offered to guarantee the cleanliness of the site. They will provide for trash disposal and the site will be accessible only when manned. flours of operation will be Several possible negative impacts could result from permitting this operation. This will possibly reduce the amount of aluminum recyclables picked up by N"aste Management which could effect our coot: act with them. It could also encourage the illegal "raiding" of residential recycling bins. Another possible effect is that if the site is not cleaned adequately, litter will accumulate making the area unsightly. RECOMMENDATION: Staff recommends approval of a one year trial period for this request su b,j ect to the following: A review of the contract with Wxste Management shows no conflict between the proposed operations and the City's own recycling program; Reynolds Aluminum must provide a written guarantee to maintain the site around the trailer and the trailer itself in a clean conrl: Lion; At ehe end of one year the City Commission will review the uperat.ion and rtiay then extend it or cancel it. A'fTACKMENTS: Letter from Keynolds Alu/ryinum I?F.l'f EMEI1 KS' CI7Y MANAGER _((?IJ_O~= _ T,f'f~E /S 9 /?ECyu.,ro gals. ~o<; /,(~G 57tte~ ~ct9 AGENDA ITEM 50. LU~C/I6v/Ly /N4~Pgliov _- FINDINGS OF FACT 1• Inprep and prep to properly pd -_._~ ~ .. •truoturp i• adagwta. Particular retar~nwo~~d~ YES ND ude to Iautoaotlve and Pedptrian ptetY and convenlenW, traffic Slot and control and access !n cap of catulrophet 2. Off-atrpt parking and ioadinp i^ adequate. ParlSaular attention Se geld to the fleas in 1. above and the eaonoaia, noip, glare and odor effects of the epeolal axwption on ad~oininp properties and properties penerallY in the diatrlat~ - 3. Locations of retup and prvioe areas era --- -__ eospatible rith surroundlnp Poperties and are easily aaoessible. 4. Locations, ava11ab111ty and oospratibilily of utilltip are adegpte. , 3. iYW. dipnsions i -__ and buffering are and character of sorpninp adequate. 6. Signs and propopd rsteslor lighting, rich reterenae to glare and traffic piety, are in hsrsony ant! are oowpatlble ritA other propastip in the dislriot. ~ ? i i ___ ___ 7- Naquired Yards and other open spaces are ^dequate. , A. The use le generally ocapalSble ritA sd scent --- propertlp and etlur Property in tM distri~. COMMUNITY DEYELOpNENT BOARD NEPORT AND RECONMENDATIONSt i f ACTIONS BY THE CITY COMMISBIOMt ~ is I / ' i 1 i- I Pleue i ype or Print in Ink Application Frr a75. O0 ~ i ~. APPLICATION FOR •USE RY E%CEPT19N• Date Filadt__2-1-93 Naw and Addreaa of Orwr or Truant in Pe~aaaeian of P»aiwa: ___.1(9!j_y:S~runevald_____ 904-241-3985 ____________ Phones ___.144_124!! $treee ----------------- Mork. -.9.D5_241=826 _______ ____ ___J14jA¢Lic ~each~Pl 32233 - --'-"---"---- ~ Nowt_~D4c241~2$~__--------'-- Strwt addreea and lapel deaoription of tM proiwa a to which the •Ur. by Ezaeption• 1e requeatadt 42_NE9S_!@t~L~Street ~tlentlc Besch --- Lots 667 Blk 37 Sec H ________________________ _.1~3II4lF11~_~?_?00'_Ft Peet of Ns ore Rd ,South aide YP------------------------- A deaoription of the •Uw by Exceptions desired, rAich shall apeeifiealiy and particularly describe the type, abaraoter and extent of the propoeed Uae by Exoarption•f Peon 6 BSgn,Oruer Sonny Ninches of Att. BCh. ______________________ _____ _ Th!_ le ali~h ~aanufectuting coapeny,all wort 1s performed indooravlth liccle or no _______ audible noise to the out alde ,there 1e no outside storage requfred,no use of noxious ___________________________ _ ubatances2thie 1e a yell ea[ebliehed Corp. presently located in Jax. Bch. __________________ i Specitio reaaona rhy the applicant ieel~ the rpueaL should be prented: i _ Because of _!he _1_ov_erofile type of 6uafneea there will be no conflict with present _uaee of local bueineae in the ~rea,Since she present o_cupanc R.6~ Custom Cabine is IKC. __ ___ ____________________ ______ _ will be vace[Sng [hie viii alloy isedie[e reocupance,rith no lose of Sncome.THe area o: _______________ _ Neat 8th S[ has the follovigg types of buelreea,auto repalr,cebine[ manufacturlg,m- Motorcycle Repair, auto parte,sleetrlcel tontractot. ZonlnQ Clauitioatien. CG - Sonny_ NSnc_h_ee _ Signature of appl'SCant/~pplloant'^ authorized agent or attorney. IS agent er attorney, include letter tro. applicant to that ettaet. ~ (Carl W.Grunevald ~ _ ______ i Signature of orner of the property. Application cannot be proua.ed rithou! orner• alynature. 1 i i ~ reslicant. Do not 3j11-in beyond this point. Horever, be prepmrrd to pond to the tollorlnp lteaa~ j ,. f ;' j, ti MINUTES OF 7HE gDVISORY PLANNING BORRD CITY ~~ July 15, 198E._~ 7.00 P. M. CI q PRESENT: Ron D. Gray, gcting Chairman Ruth Gregg Candace Nordan W. Gregg McCaulie (7:30) RND: Rene' fingers, Recording Secretary J.L. McCue, Jr. Ronald E. Warwick gllan Jensen ABSENT: Guy Jennings The meeting was called to order at 7:08 p. rn. by Ran Gray. He asked For a motion on the minutes of the meeting of June 17, 1986. Ruth Gregg motioned that they be approved as presented. Candace Nordan seconded the motion which carried unanimously. NEW BUSINESS ` ~/ q. Lots 1 b 2, block 70, Section H; 92 West 8th Street; Request `, 17~\(`/ for Rezoning from RG1 to CG and Request for Use by Exception for a Cabinet Shop, by gmerican glloys S Refractories Company. J.L. McCue, Jr., 1701 Sixth gvenuv North, Jacksonville Beach, of Century 21 Realestate represented the owners ir, the requests. Mr. McCue stated that under the previous commercial zoning a 40'x 70' steel warehouse-type building was erected on the site. He stated that under the Comprehensive Plan the area was "generally zoned and not walked" therefore zoning the warehouse residential. He added that there is an electrician next door and a body shop behind the property. Carl Grunewald approached the board and stated that he was purchasing the property contingent upon the rezoning and use by exec pt ior,. He stated that there would he no Sunday or night time work and that they would run a clean operation and would be landscaping and adding parking. Ron Gray asked whether manufacturing of cabinets was permitted as a use by exception in CG. The City Manager replied that, after discussing it with the City Rttarney, they felt it could be classified under building materials and therefore, permitted. Ruth Gregg motioned to recommend approval of the requests. Cantlace Nordan seconded the motion which carried unanimously. s • w • • t Ron Gray motioned to recommend adding manufacturing bath and kitchen cabinets to Commercial 6vr,sral as a use by exception. Karl Grunewald introduced himself to the board and explained that the use-by-exception was requested to allow Beaches Neon Siqn to relocate their contracting business at Jacksonville Beach to Atlantic Beach. Re stated that his previous business known as K 6'J Cabinets was formerly located in said building and that he planned to sell the property. After discussion, Robert Frohwein moved to recommend approval of the application to the Citq Commission. The motion was seconded by Ruth Gregg and passed by a vote of 5 - 1. III. The board discussed draft ordinances regarding redefining accessory buildings or at ructures and storage of recreational or commercial vehicles. t Mr. Worley stated that he welcomed any recommendations from the board. Several residents were in attendance and voiced their objections and made suggestions to the board. The recommended modifications will be considered and a redrafted ordinance will be presented at the next meeting. There being no further business tc come before the board the meeting was adjourned. SIGNED ATTEST: .. w: MINUTES OF THE COMMUNITY DEVELOPMENT BOARD OF THE CITY 0~• Mp~}(i.B FLORIDA e ruary 16, 1993 `~ 7•nn CITY HALL PRESENT Cregg McCaulie Ruth Gregg Robert Frohwein Hark McGowan Pat Pillmore Mary Walker AND Alan Jensen, City Attorney 's, George Worley, II, CD Director Pat Harris, Recording Secretary ABSENT Don Holfson Chairman Gregg McCaulie, called the meeting to order and asked for approval of the minutes from the meeting of Janvary 19, 1992. Upon motion duly made and seconded said minutes were approved. NEW BUSINESS: I. Application for Variance filed by Pete Dowling on behalf of Donald L. and Penney S. Riley to construct additions to a non- conforming residence and garage on property located at 159 Third Street. Pete Dowling, builder for the applicants, introduced himself to the board and explained that a variance was needed to enlarge the Eirst and second floor of the main residence and to add a second story garage addition to the existing garage. He submitted to tine board a letter stating no objection from neighbors as well as supplemental drawings to better acquaint the the board with the proposed construction. Mr. Worley reported that the Fire Nars hall had inspected the property and reported that the proposed additions would not increase any fire safety hazards and advised that several trees be removed and exterior stairs added as conditions for permitting. After discussion, Mrs. Greqq moved to grant the variance subject to compliance with the recommendations from the Fire Marshall, Mrs. Pillmore seconded the motion and the variance was unanimously 4ranted. II. Application for a Use-by-Exception filed by Kacl Grunewald to permit the operation of a contracting business on property that he owns in a CG zoning district at 42 We>t eth Street. CITY OF ATLANTIC BEACt; CITY' COMMISSION MEETING STAFF REPORT AGENDA ITEM: Request for Use-by-Exception [o Operate a Sign Contracting Business on Property zoned CG SUBMITTED BY: George Worley, City Planner ~'(~ DATE: March 15, 1993 BACKGROUND: The Community Development Board meeting of February ltith the Board heard a request for a Use-by-Exception to oPe rate :~ Sign Contracting business at. 42 West 8th Street. The zoning for that location is CG General Commercial. Contracting businesses are listed uses-by-exception in Lhe CG zoning district. A number of other contracting businesses are located nearby and a Use-by-Exception was obtained for this location for a cabinet shop in 1986. The Board considered the impact on the area and the compatibility of this type of business with existing uses nearby and found that the impact would be minimal and use comFatible. RECOMHEN DATION: Based on the above findings, the Board recommended approval oY this request. ATTACHMENTS: 11 Application for Use-by-Exception 21 Minutes of the Community Development Board 1993 3) Minutes of the Advisory Plan1n g 96a d 1966 REVIEWED BY CITY MANAGEk~f/~~-/2i~~~- AGENDA I7 FM NO._~ ~4_-.:... ._. _.a -. _:~c .. ORDINANCE NO. 33-93-5 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND CHAPTER 2, Article II, BY ADDING SEC., 2-21 NHICH ESTP.BLISHES THE PROCEDURES TO BE USED TO FILL A COMMISSION SEAT WHICH IS BEING VACATED BY A COMMISSIONER SUHNITTING A LETTER OF RESIGNATION TO RUN FOR ANOTHER OFFICE AND PROVIDING AN EPFECTIVE DATE; BE IT ORDAINED by the City Commission of the City of Atlantic Beach, Florida, as follows: Section 1. Section 2-21 is added as hereby written as follows: SEC. 2-21. ELECTION PROCEDURES FOR A COMMISSION SEAT BEING VACATED BY LETTER OP RESIGNATION. Passed by the City Commission on first reading this _ day of March__, 1993. Passed by the City Commission on second and final reading this day of 1993. pilliam I. Gulliford, Jr. Mayor, Presiding Officer ATTESTEU; MdUreen K1. City Clerk Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney IN HITNESS VHEREOF, THE PARTIES HERETO CAUSE THESE PRESII7T TO BE SIGNED BY THEIR DULY AUTHORIZED OFFICERS ON THE DATES INDICATED BELOY. , City of Atlancic Jerry T. Cameron, Chief of Police Fernandina Beach Polite Department /,(~/~ ~> D TITE /i- X7-89 DAre Ferris B. Jones, City Manager DATE City of Fernandi~ Beach DATE DATE DATB DATE David /Thomps not Po Aclancic Beach Police Department SECTION V: THE RESOURCES OR FACILITIES THAT ARE ASSIGNED BY THE ASSISTING AGENCY SHALL BE UNDER THE IMMEDIATE COMMAND OF A SUPERVISING OFFICER DESIGNATED BY THE ASSISTING AGENCY. SUCH SUPERVISING OFFICER SHALL BE UNDER THE DIRECT SUPERVISION AND COMMAND OF THE AGENCY HEAD OR HIS DESIGNEE OF THE AGENCY REQUESTING ASSISTANCE. SECTION VI: HHENEVER THE EMPLOYEES OR PERSONNEL OF ANY LAH ENFORCEMENT AGENCY ARE RENDERING AID OUTSIDE THEIR JURISDICTION AND PURSUANT TO THE AUTHORITY CONTAINED IN, OR TO ANY WRITTEN AGREEMENT ENTERED UNDER, THIS PART, SUCH EMPLOYEES OR PERSONNEL SHALL HAVE THE SAME POWERS, DUTIES, RIGHTS, PRIVILEGES, AND IMMUNITIES AS IF THEY WERE PERFORMING THEIR DUTIES IN THE POLITICAL SUBDIVISION IN WHICH THEY ARE NORMALLY EMPIOYED OR APPOINTED. SECTION VII: THIS AGREEMENT SHALL BE IN EFFECT FROM November 15. 1989 THROUGH AND INCLUDING DECEMBER 31. 1992. UNDER NO CIRCUMSTANCES MAY THE AGREEMENT BE RENEWED, AMENDED OR EXTENDED EXCEPT IN WRITING. SECTION VIII: ANY PARTY MAY WITHDRAW FROM THIS AGREEMENT UPON WAZTTEN NOTICE TO ALL OTHER PARTIES. 4 SECTION III: PROVISIONS PERTAINING TO BOTH OPERATIONAL ASSISTANCE AND VOLUNTARY COOPERATION. IN THE EVENT A PARTY TO THIS AGREEMENT NEEDS ASSISTANCE AS SET FORTH ABOVE, SUCH PARTY SHALL NOTIFY THE AGENCY OR AGENCIES FROM WHICH SUCH ASSISTANCE IS SOUGHT. THE AGENCY HEAD WHOSE ASSISTANCE ZS SOUGHT SHALL EVALUATE THE SITUATION AND HIS AVAILABLE RESOURCES, AND WILL RESPOND IN THE MANNER HE DEEMS APPROPRIATE. THE AGENCY HEAD'S DECISION IN THIS REGARD SHALL BE FINAL. EACY. PARTY AGREES TO FURNISH NECESSARY EQUIPMENT, RESOURCES AND FACILITIES AND TO RENDER SERVICES TO THE REQUESTING PARTY AS SET FORTH ABOVE; PROVIDED HOWEVER, THAT NO PARTY SHALL BE REQUIRED TO DEPLETE UNREASONABLY ITS OWN EQUIPMENT, RESOURCES, FACILITIES, AND SERVICES IN FURNISHING SUCH MUTUAL AID. SECTION IV. LIABILITY. EACH AGENCY WILL BEAR THE LIABILITY ARISING FROM ACTS UNDERTAKER BY ITS PERSONNEL PURSUANT TO THIS AGREEMENT. ALL OF THE PRIVILEGES AND IMMUNITIES FROM LIABILITY, EXEMPTION FRON LAWS, ORDINANCE AND RULES, AND ALL PENSION, INSURANCE, RELIEF, DISABILITY, WORKERS' COMPENSATION, SALARY, DEATH AND OTKER BENEFITS WHICH APPLY TO THE ACTIVITY OF SUCH OFFICERS, AGENTS, EMPLOYEES, OR PERSONNEL OF ANY SUCH AGENCY WHEN PERFORMING THEIR RESPECTIVE FUNCTIONS WITHIN THE TERRITORIAL LIMITS OF THEIR RESPECTIVE PUBLIC AGENCIES SHALL APPLY TO ''I'tiEM TO THE SAME DEGREE, MANNER, AND EXTENT WHILE ENGAGED IN THE PERFORMANCE OF ANY OF THEIR FUNCTIONS AND DUTIES EXTRATERRITORIALLY UNDER THE PROVISIGNS OF THIS MUTUAL AID AGREEMENT. THE PROVISIONS OF THIS SECTION SHALL APPLY WITH EQUAL EFFECT TO PAID, VOLUNTEER, AND AUXILIARY EMPLOYEES OR PERSONNEL. ~ 3 MAINTENANCE EXPENSES OF SUCH EMPLOYEES OR PERSONNEL WHILE THEY ARE RENDERING SUCH AID, INCLUDING ANY AMOUNTS PAID OR DUE FOR COMPENSATION AS A RESULT OF PERSONAL INJURY OR DEATH WHILE SUCH EMPLOYEES OR PERSONNEL ARE RENDERING SUCH AID. NOTHING HEREIN SHALL PREVENT THE REQUESTING AGENCY FROM REQUESTING SUPPLEMENTAL APPROPRIATIONS FROM THE GOVERNING AUTHORITY HAVING BUDGETING JURISDICTION TO REIMBURSE THE ASSISTING AGENCY FOR ANY ACTUAL COSTS OR EXPENSES INCURRED BY THE ASSISTING AGENCY PERFORMING HEREUNDER. SECTION II: PROVISIONS FOR VOLUNTARY COOPERATION. EACH OF THE UNDERSIGNED AGENCIES MAY REQUEST AND RENDER LAW ENFORCEMENT ASSISTANCE TO THE OTHER IN CRIMINAL INVESTIGATIONS, TO INCLUDE BUT NOT LIMITED TO HOMICIDE, ROBBERIES, BURGLARIES, MOTOR VEHICLE THEFT, DRUG VIOLATIONS PURSUANT TO CHAPTER E93, F.S., SEX OFFENSES, ASSAULTS, GAMBLING, BACKUP SERVICES DURING PATROL ACTIVITIES, AND INTER-AGENCY TASK FORCES. WHERE INVESTIGATIVE PRIORITIES ARISING DURING A LAW ENFORCEMENT OPERATION REQUIRE CROSSING OF JURISDICTIONAL LINES, EACH PARTY AGREES TO NOTIFY THE AGENCY HEAD OR HIS DESIGNEE CONCERNED, PRIOR TO, OR AS SOON AS POSSIBLE AFTER, JURISDICTIONAL LINES ARE CROSSED. FOR ROUTINE ASSISTANCE ACROSS JURISDICTIONAL LINES, THE ASSISTING AGENCY SHALL HEAR THE LOSS OR DAMAGES TO ANY EQUIPMENT IT FURNISHES AND SHALL PAY ANY EXPENSE INCURRED IN THE OPERATION AND MAINTENANCE THEREOF. THE ASSISTING AGENCY SHALL COMPENSATE ITS EI~IAYEES OR PERSONNEL DURING THE TII~ OF R.3IDERZNG..GUCN AID AND SHALL DEFRAY THE ACTUAL TRAVEL AND MAINTENANCE EXPENSES OF SUCH EMPLOYEES OR PERSONNEL WHILE THEY ARE RENDERING SUCH AID, INCLUDING ANY AMOUNTS PAID OR DUE FOR COMPENSATION AS A RESULT OF PERSONAL INJURY OR DEATH WHILE SUCH EMPLOYEES OR PERSONNEk, ARE RENDERING SUCH AID. 2 MUTUAL AID AGREEMENT COMBINED OPERATIONAL ASSISTANCE AND VOLUNTARY COOPERATION THE UNDERSIGNED LAW ENFORCEMENT AGENCIES FIND TEEAT IT IS TO THE ADVANTAGE OF EACH TO RECEIVE AND EXTEND MUTUAL AZD IN THE FORM OF LAW ENFORCEMENT SERVICES AND RESOURCES, TO ADEQUATELY RESPOND TO: (1) INTENSIVE SITUATIONS INCLUDING BUT NOT LIMITED TO EMERGENCIES LISTED UNDER SECTION 252.34(2), F.S.; ..AND (2) CONTINUING, MULTI-JURISDICTIONAL LAW ENFORCEMENT PROBLEMS, 50 AS TO PROTECT THE PUBLIC PEACE AND SAFETY, AND PRESERVE THE LIVES AND PROPERTY OF THE PEOPLE. FOR TNESE REASONS, TED: UNDERSIGNED LAW ENFORCEMENT AGENCIES DO HEREBY VOLUNTARILY ENTER INTO TH1S AGREEMENT, AS AUTHORIZED BY PART I OF CHAPTER 23, F.S., TEEE FLORIDA MUTUAL AID ACT. SECTION I: PROVISIONS FOR OPERATIONAL ASSISTANCE. EACH OF THE UNDERSIGNED AG1171CIE5 MAY REQUEST AND RIDER LAW ENFORCEMENT ASSISTANCE TO THE OTHER IN DEALING WITH CIVIL DISTURBANCES, LARGE PROTEST DEitiONSTRATIONS, ESCAPES FROM OR DISTURBANCES WITHIN DETENTION FACILITIES, PIRES, NATURAL OR ~~ MAN-MADE DISASTERS, SPORTING EVENTS, CONCERTS, AND PARADES. TEiE~ ASSISTING AGENCY UNDER THIS AGREEMENT SHALL BEAR THE LOSS OR DAMAGES TO ANY EQUIPMENT ZT FURNISHES AND SHALL PAY ANY EXPENSE INCURRED IN THE OPERATION AND MAINTENANCE T)H:REOP. THE ASSISTING AGENCY SHALL COMPENSATE ITS EMPLOYEES OR PERSONNEL DURING THE TIME OF THE RENDERING OF SUCH AID AND SHALI4 DP.FRAY THE ACTUAL TRAVEL AND CITY OF ATLANTIC BEACH CITY COMMISSION HEFTING STAFF MEETING AGENDA ITEM: Mutual Aid Agreesent Renewal SUBMITTED BY: David E. Thompson, Chief of Police DATE: March 11, 1993 BACKGROUND: The Police Department has been operating under a Nutual Aid Agree~ent with several other cities since November 1989. The agreement expired December 31, 1992, and we Reed to renew the agreement at this time. The purpose in the contract is to allow agencies to assist one another in emergency circuaatances and in special investi9ationa. The a9ree~ent specifies the lines of authority and the responsibilities of the agencies when assistance is rendered across jurisdictional boundaries. Ne have not encountered any problems with the existing agree~e nt. RECOMMENDATIONS: I reco~~end that we renew our co~~itt~ent to the Mutual Aid A9ree~ent until December 31, 1996. ATTACHMENT: Expired Mutual Aid Agree~ent REVZENED BY CITY MANAGER: ~ ~ ` AGENDA ITEM: `ir--~ Nr. Bob Kosoy Pebruary 4, 1993 Page - 3 INDEMNIFICATION Owner shall indemnify and hold harmless J. Lucas i Associates, Inc. and all of its personnel frog and against any and all claias, damages, losses and expenses (including reasonable attorney's fees) arising out of or resulting from the performance of the services, provided that any such claim, damage, loss or expense is caused in whole or in part by the negligent act, omission and/or strict liability of the Owner anyone directly or indirectly employed by Owner (except J. Lucas i Associates, Inc.), or anyone for whose acts any of then say be liable. This shall not apply tc negligent acts, omissions and/c,c stru t liability for which J. Lucas a Associates, Inc. is not responsible. TERMINATION OP SERVICES This agreement may be terminated either by Owner or J. Lucas 5 Associates, Inc., should the other fail to perform its obligations hereunder. In the event of termination, Owner shall pay J. Lucas 6 Associates, Inc. for all services rendered to the date of termination, all reimbursable expenses and reimbursable termination expenses. ll9J~(~ll ~}~~F.L`~ Unless otherwise specified, this agreement shall be governed by the lays of the State of Florida. If this proposal meets with your approval, please execute both copies and return one copy for our files. Ne look forward to the opportunity of working with you on this project. sincerely, J. LUCAS i ASSOCIATES, INC. James M. Lucas, P.E. President Approved and Authorized for City of Atlantic Beach DATE ~~ COMPENSATION we propose the payment for our services be on the basis of our current hourly rate, set forth below, plus all required reimbursable costs. CATEGORY Principal Engineer Senior Engineer Designer Technician Drafter Administrative HOURLY BILLING RATE $65.00 60.00 50.00 35.00 30.00 35.00 Reimbursable costs include Lees for professional services (this expertise is required to complete the project) and out of pocket expenses. out of pocket expenses shall include, but not be limited to: 1. Travel Expenses (lodging, meals, etc.) 2. Job related mileage @ .2B/mile 3. Ivng distance telephone calls 4. Printing and reproduction costs 5. Inspection supplies and materials Based on our understanding of the work ve recommend that you budget the following: 500.00 1. Topographic Survey $ 2. Design and Permitting Phase 4,500.00 ac',ivnUi P POR PAYI~NT Invoices will be submitted monthly based upon the percentage of work completed at that time. Payment will be due upon receipt of invoices. If payment is not received within 30 days from the date of the invoice, interest will be charged at a rate of 1-1/2$ per month on the unpaid balance retroactive to the invoice date, and J. Lucas 6 Associates, Inc. may, without waiving any claim or right against Owner and without liability whatsoever to Owner, terminate the performance of the service. Retainers shall be credited on the final invoice. In the event any portion or all of an account remains unpaid 90 days after billing, Owner shall pay all coats of collection, including reasonable attorney's fees. j~ABI LZTY It is understood and agreed between both parties to this Agree!uent that Owner agrees to limit J. Lucas i Associates, Inc.'s liability to owner and/or any of its subsidiaries, and to all construction contractors and subcontractors on the projects for errors, negligent acts, or omissions resulting fora these professional services to an aggregate amount not exceeding J. Lucas i Associates, Inc.'s professional services fees or $25,000.00, whichever is greater. J. Cvckz t Alaocia~ca,1>tic. Design & Consulting Engineers James M. Lucas, P.E. February 4, 1993 tir. Bob Kosoy Director of Public Services City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233-4381 Subject: Engineering Services Proposal Water and Sever Design for Shangri La -Buccaneer system Dear ISr. Kosoy: FEB 1 ~ i993 Randall S. Wilder, P.E. RECFIVEU h r b ! (~ 195J PUBLIC V/GkKS J. Lucas i Associates, Inc. is pleased to submit an engineering fee proposal for preparation of plans and specifications for the water and sewer design for Shangri La, including elimination of the Shangri Le pump station. This proposal will remain in effect for a period of 6o days fros the date of this letter. Acceptance after that period is subjoct to a review of the conditions stated herein, and possible revision by J. Lucas a Associates, Inc. in response to changed conditions. SCOPE OP WORK The work will include: 1. Design and preparation of plans and specifications for improvements to the water and sewer system located at shangri La Street fros the master pumping station to the existing Shangri La pumping station located at A1A. 2. Elimination of the existing pumping station 3. Design of water services to pick up the existing unnerved customers. This proposal does not include: 1. Permit fees 2. Soil evaluations 3. Construction management and inspection phase services SCHEDULE OF WORK We will commence the work iaediately upon being given notice to proceed, and we will work to meet any reasonable deadline. 1 W75 FM~xm PaArnaY. Buil0iq 200, Suia 202 • daCk~Ornma, Hefih 32258 (~) X840090 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: ENGINEERING SERVICES PROPOSAL FOR MATER AND SEWER DESIGN FOR SHANGRI-LA /1~. ' SUBMITTED BY: r Harry E. McNally/Utility Plant Divieion Director Buccaneer DATE: Match 15, 1993 DACKGROUND: Me have planned to remove the existing lift station at Shangri-La and AlA 91nce the Cypress Creek has been planned. The Cypreae Creek lift station ie in full operation and ready to accept the flora from the Shangri-La lift station. Mhen the serer main ie installed, re rill be able to take Shangri-La lift elation out of eervice, rhich rill be a savings of operational and maintenance coats. The additional rater and serer aaina rould alloy the lots on Shangri-La to connect to the rater and serer. This rould also enable ua to extend the rater mains dorn Lhe north aide of State Road AlA from Shangri-La to the eater main of MayDort Landing Drive at a later date. RECOMMENDATIONS: To accept J. Lucas 6 Aaemciatee proposal for design, preparations and prepare plane and apecif icatione for iaprovement to the rater and serer eyetea located at Shangri- La Drive Eros the Cypreee Creek lift station to the existing Shangri-La lift elation for the proposed amount of 55,000.00. ATTACHMENTS: Proposal Eros J. Lucas anAaey~.`iatee. REVIENED BY CITY MANAGER: O s AGENDA ITEM NO. I The monies for [his project will come from contract services which includes engineering, 2/3 will come from Buccaneer Serer 440 4401 535 and 1/3 will come from Buc ca r.n er Mater 430 4301 533 The Committee Further recommended that the Finance Department report the gallons of rater billed in each quarter to the Public Works Department. 3. 1735 Sewinole Road and 17th to 18th an Seminole Road The Cawaittee recommended a temporary Rookup for Ma. Pigford and bidding the entire project frow 17th and 18th. It is prubabin that a Special Aeaeeswent Hearing rill be required after Cide are received. 4. Advance Motice on Yater Outages - The Cowwittee agreed rith some of suggestions of the City Manager for future planned rater outages, e. g. advertise in local papers and on the Beaches Channel. Alen Potter suggested that the next Comwunity Nereletter suggest to all residents that they keep at least tro quarts of fresh rater in their refrigerator at all tiwee for ewergenciee. This safety precaution is essential rith the awount of line rork planned and localized outages that way occur. 5. Financing of Capital Iwprovewiest Plaa - Bide rill be opened on 4/6/93 for the Selection of a Qualified Financial Lending Institution to lend the City up to 510,000,000.00 for a period of up to fifteen years. Proposals will be received by the Finance Director. RSK/nc cc: All Attendees Tin Torneend/Utility Piant Division Director File - 93 WSCR CITY OF ~¢tlaatie $'eacl - ~loxula 1 Karch 12, 1993 noo+A~oe~rtx unF ATW~TfC BF A(~N, iLORaM )221HM1 TilFA10pY OWI N1-5l11 rex wai Ln-5!O TO: FROM: Kim D. Robert Leinbach/City Manager 5. Koeoy/Director eE Public Morke~/Yi- RE: MATER AND SEMER COMMITTEE REPORT t36 The Nater and Serer Cowwittee net on 3/11/93, and the attendees rare: Ki^ D. Leinbach, Jiw Jarboe, Kirk Nendland. Cowwieeioner Fletcher, Alan Potter, Naureen King, Nay Salwan, Harry E. NcNally and Robert S. Koeoy. hews of discussion rare: 1. Shortliwt of Consultants for Atlantic Beach used by staff Eapaooion - After revier of the wethodology to arrive at the ranking of the fourteen firwe, the Cowwittee recowwended interviering four Eirwa rather than three. Kia Leinbach stated he would cell the Cooieaioners for a consensus and letters could be sent to the Coneultanta. The Consultants rould be inforwed Chat they rould be given a total of forty-five winutee: twenty winutee to present, twenty winutee to anarer questions and five winutee to close. BoD Koeoy rill prepare a scorecard rith questions for the Cawwieeion and City Manager to use. 2. Philosophy of Expansion of Atlantic Beach W1~55 KGDnand Potter stated that the AB therebylindicating a .7 MGD the NMTP treats 2.25 MGD, disparity. The Coawittee tecawwended that the Departwent of Public Norke analyze foie di efinencarticularoregardito findings by the next westing, p Y 9 P knorn sources of infiltration, heat puwpe and waster metering of eerage flo• for areas like Canterbury CoAlan end Buccaneer Trailer Park. Nithout this analysis, Potter felt that initially expanding the AB MMTP to 4.5 NGD say not De prudent. or open ditches to the city's stormuater system to the south of Donner road. In regard to the Right-of-Way acquisition, our intention is to target Jackson Road. Approximately one-half of the existing roadway (that portion from Francis Avenue west to the mid point between Francis and Mayport) lies across private property. Acquisition cf the eastern half of the road right-of-way will assure control by the city and allow for maintenance and paving. I hope this summary will be useful to you in understanding the direction that we are taking with the CDBG program in the Donner area. If we are successful in completing the infrastructure acquisitions we will have established a firm base upon which to continue the rehabilitation of Lhe housing stock in the neighborhood. This in turn will facilitate the continuing growth of community- interest and pride that is so necessary in a successful rekra bilitation program. Buuce'r s~MruRi CUFIL 17th_&_18L h_ SEAR CONTRAL'T_SERVIL'ES Rehab 9 Homes - These homes are owned and occupied by elderly/handicapped persons. Anticipated expenditure $15,000 per home. Bid documents are current for 4 homes and are reads for publication. 'these rehabs usually require 1.5 to 2 months to complete. Rehab 3 homes - These homes are owned and occupied by low to moderate income families, other than elderly/handicapped. Expenditures are anticipated to be approximately $8,000 to $10,000 per home. The Donner CDC will identify three residents in the target area for receipt of these rehab funds. The projects will be bid by the City and all expenditures of CDBG funds will be by the City. The CDC will provide continuous liaison with the recipients. These rehabs are expected Co take I to 2 months to complete, but, will be bid as soon as possible and may be under way concurrently with the elderly/handicapped rehabs. Improvements to Jordan Park - $13,000 has been allocated to construct a restroom building in Jordan Park as well as to install additional playground equipment and anotner Basketball court. The addition of the restroom is necessary to improve the usability of the park. Hany of the original complaints about the park were related to this need, especially that family and neighborhood events could not be scheduled there without facilities. The building will be a simple concrete block building of approximately 324 square feet. Demolition 6 clearance - A number of structures in the target area have been condemned due to structural inadequacies. These structures pose a danger to the public, as well as constitute a nuisance. At least three of these buildings will be removed, more if funds permit. allocation of $20,000 exceeds the expected costs for the first three demolitions with the remaining funds to be expended on additional demolitions. P_u rchase of Easement~H~h is-of-Warms - Specifically the target of these funds is the acquisition of easements for maintenance of stormwater ditches and Hight-of-Way for the maintenance and possible re-paving of roadways. The main drainage ditch t.h rough the area was constructed by Mosquito Control many years ago and has not been maintained. qs a result of this neglect and because a portion oT the ditch has been filled, there is no removal of stormwater. In effect the ditch is no more than a linear holding pond. I( easements can br obtained the city will .-estore the flow either through pipe CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Budget Summary of CL'BG Contrxc[ SUBMITTED BY: George Worley, City Planner ~~~%~ DATE: March 15, 1993 BACKGROUND: Attached hereto is a more detailed budget of the Community Development Block Grant 17th and ISth year allocations. Exact expenditure amounts will be dependent upon contractor bids. Certain expenditure limitations will apply based on federal regulations li.e. maximum of $20,000 per home rehabilitationl. RECOMMENDATION: For your information only, no action required. ATTACHMENTS: 11 Budget Summary y/(/ REVIEWED BY CITY' MANAGER__ ..// AGENDA ITE!1 NO.-~ ..~~. -. ~ t "1 ,~~ - ~` ~ '+„ F~ 5 '°,,,~~ ,E -= t ~ ~ ... _ _ ~, ~ ! ~ l~F ~ ~ ii7lRYR .. t ` F~ Op ~_~n O O V p3 O Z ' _ ~( ~ L 3 ;; '!. ~~ V. ..1 L _ O W ~~ v ~~ ~ 1 0~ {_ THE PERBER COMPANY March 11, 1993 rA. e.+x Ivri, p•Irar &•a h, Flurxla lli{7~1924 TelrphoM• IJ11712R-3t97 Fax Ii(17127P~21R2 Mayor and City commission City of Atlantic Beach Atlantic Beach, FL 32233 Re: Shoppes of Northshore, Atlantic Beach, Florida Dear Mayor and Commissioners: Pursuant to the request Monday night, March 8, 1993, enclosed please find the following: 1. A rendering of the proposed special events sign. 2. A dimensioned drawing showing the enact dimensions for the proposed sign and its letters. As you can see there are four lines of signage. Its proposed that two of these lines be used for tenants within the center to display special events. The other two lines are for public/community use. The public/community use signage can either be controlled by someone within the City organization or George Bull, Jr. and myself. This would be your option. The main purpose of this sign is to give both the community and merchants a way to advertise events as opposed to simply hanging a banner on the picket fence. I very mu~appreciate your time matter. i y ur truly, I i ~, i (~I~,i p '~~ ~r President and consideration in this PSF:bp Encls. CITY OF ATLANTIC BEACR CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Proposed Sign For Shoppes of Northshore SUDMITTED BY: George Worley, City Planner ~{(~f.{~ DATE: March i5, 1993 BACKGROUND: Per Lhe request of the City Commission a decision regarding the proposed sign at the Shoppes of Northshore was postponed pending submittal by Mr. Ferber of a sketch of the proposed sign. That sketch is attached hereto. RECOMMENDATION: Staff recommendation is to approve this proposed sign subject to the construction of the sign and the attachment to the fence meeting sll applicable building codes, and subject to some guarantee, written or othe rwiae, as to the availability of a specified minimum space on the sign (such as two full lines of letters) for public or municipal use. ATTACHMENTS: 1) Letter from Paul Ferber 2) Sketches of proposed sign x/~ REVIEWED BY CITY MANAGER ~~~ ~;~~// AGENDA ITEM NO. ~~ Page 11 March 8, 1993 area •.,:; r: involved than staff had anticipated. Mr. ... ~. r:nc ~'. •:nlained further concerning what had t.r a:;::1::rFd to reallt in water outages. Mavnr Gu77ifnrd suggested an explanation and ter r.er of anotnay be placed in the City Newsletter rnnrP nli r,q the water outages. ?. Haycr to ca21 on Ci t~ Couissioners. City _. ,_ At. t_.ornay,--end Ci ty Clerk: ^o:nmissicnar waters referred to the property ::vailah7:- for purchase near Jordon Park which rc:.rn~ wo:l ey reported on earlier in the agenda. ++e indicated he would like the property to be dedicated for parks, only. He referred to a park that. ar one time the City contemplated naming ^.adnl r- araaa Park" where ocean Drive and Seminole :nail :r.r er sect. He felt perhaps the park could be sold and the money utilized to buy the property n e..r J: n-don Park, and he asked that this matter be recea rrhed. Hamm i.asioner eaters referred to a business called "The t.a ke Doctor" and an article that appeared in thN newsPaoer indicated they had sprayed i J.]enalty. He asked Mr. Kosoy if staff called DNR for rennrts concerning vendors, to which Mr. Rosoy renorred he called DNR for reports, and that he was mnr.i taring the work of the Lake Doctor on a daily basis. Comm ssioner Waters referred to a leaking well on~ rnrat Street and Mr. Kosoy reported this was being investigated by staff, HRS and St. Johns Mater Management District. xe indicated the problem shnnld he resolved in the near future, and as soon as it is determined who the owner of the well was, the w: It would be capped off and abandoned. Ma vor Gn 1.l iford announced JCCI wa6 looking for s a;dv i=sues and he asked that staff respond to the rem:e st. There being no further business the Mayor aAi rn:n;ed the meeting at 9:35 p. a. Miiliam I. Gulliford, Jr. Nayor/Presiding Officer NAME OF COMMAS. M S V Y v N A T T E S T: Maureen King, City Clerk Page 10 Harch 8, 1993 No disrnssion h?fore the vote. The motion carrled nn:~nimouciv. Ar. t.ion on proposed CDBG contract with the City of .7acksonville Genrne wnrley, City Planner, reported concerning the nm~t v,sed contract with the City of .7a ckconvil.le for the combined 17th and 18th year cnnr, Program. He explained because of the delays in getting the contract the city would have a retar iv.-ly short time to spend the funds. He felt now would he an appropriate time to pursue as much of the draiuaye and right-of-way acquisitions as unssih]e in the Dormer's Subdivision. He es};l .r,ned any continued upgrade of the housing stnr_k in the area was somewhat offset by the poor inf r:,ra rurture situation, especially the roads for accass purposes and the drainage system for health purposes. He added the seven housing rehabs identified in the proposed contract included four by tt,e city and three by the Donner Community P,evelnoment corporation. He recommended approval of the proposed contract and the signing of the four original copies for submittal to the .~a~•k snnvi U e Mayers Budget Review Committee. Motion: Approve proposed CDBG contract for submittal to the Jacksonville Mayors Budget Review Committee Commissioner Fletcher asked Hr. Worley for a :~r•nnrt indir_atinq how the funds would be used. The question was called and the motion carried Haan ic;um sly. 8. City Mdndger ReAOrte and/Or COrr@BDOndenCe: icim r.e;nhach, city Manager, advised that Allan vnrter had prepared request for proposals for ornpnsed bank financing of the City's capital imp rovement plan. He reported proposals would be :,coni r,~d in the near future. I<im teinhach asked Bob Kosoy to give a report rnnrcruinn water outages that had recently or-cnrr-=d. Mr. Kosoy reported many complaints had hewn rer~r.i ved concerning recent water outages on Feh n:nrv 25th, March 1st and March 3rd. He .-x r.l :.:;ied on Febnta ry 25th the City had a closed valves r. t. Donner and Francis which had to be ,~~,,,~i,.~i. some residents were notified via aloe;:,<: a flyer on their door, but a much larger r NAME OF COMMAS. M S - v Y V N Edwards i x Fletcher x Tucker x Waters r. Gulliford r. Page 9 Harch 8, 1993 hil 't•• t n r f financinn. Mr. Y,n coy reported Mssrs. Beadle, McNally, Townsend, and Josoy evaluated the proposals. The evaluation took place over three days and each individual assigned a numerical rate from 1-30, with to being the highest and one being the lowest in each of the six categories. He explained numerica] rankings were scored independently and scores were then added, averaged, and multiplied by anr,ropriate weighting factors. He explained staff made a considerable effort to maintain complete objectivity in the evaluation process. He explained the short list of three firms were as fcll nws: (1) Flood Engineers, Inc., (2) 7ifm an HartenStei^ 6 Associates, Inc. Engineers, 13; wai t.x & Moye, Inc. & Briley, wild and As:cociares, Inc. A discussion ensued concerning whether or not this matter should have been referred to the Water and sewer Committee, but it was felt staff had been di rec t.ed to present a short list to the Commission. The Mayor explained the Water/Sewer Comma tt.ee served in a advisory capacity and not a teal. s_ative capacity. He explained the committee could assist staff in asking proper questions and providing expertise. IC was decided the top flue choices would be referred to the water/Sewer Committee and the City Commission will conduct interviews with the too ranked firms on Monday, March 29, 1993 at 6:30. n. ni. Discussion and related action concerning ranair of weirs on DAVCO plant clarifier Boh Y.osny reported the weirs on the A`2 sewer plant were rnrroded and getting in worse condition. He explained several areas along the weirs had experienced sudden rupture and were causing severe "short circuiting" or rapid hydraulic overflows. He explained new weirs needed to be quickly built and installed. It was recommended Viapex welding be paid ;6,594.96 for the replacement of weirs on the #2 Sailer plant. Motion: Authori2e expenditure of ;6,594.96 to Viapex welding for the repair of weirs on Davco plant clarifiers NAME OF COMMAS. M S V Y V N Edwards x x i Fletcher x Tucker x x waters x Gullifor ~ r. Page 8 March 8, 1993 ne ern7ained the project called for tree planting cn the aronnds surrounding the City Nall complex, and the amount to he awarded was f4,800.00. The marrb by the city was (2,805 for tree cost and p7antinc, and an additional amount of (1,993 for maintar.a nce for a three year period. Notion: Authorization to proceed with Grant Agreement with the Florida Department of Agriculture and Consoler Affairs Nn discussion before the vote. The motion carried unanimously. niscussion and related action regarding people holding "we'll work for food" signs (this was addressed earlier in the Agenda) Authorization to purchase software package to track Section H assessments Maureen zing, City Clerk, explained there was a need in the Clerk's office to purchase a software nackaae which would accurately maintain records and generate reports relative to Section H assessments, and any future assessment programs. Fhe exp7 aimed Commission authorization was required to expend (2,400 to purchase a software program from Byte Technology. la was flecided water/Sewer restricted funds would be used to pay fur the package. Motion: Authorize purchase of software prograa from Byte Technology in the mount of (2,400, for maintenance of Section H assessment program, utillziag water/Sewer restricted funds Nn discussion before the vote. The motion carried unanimously. Staff evaluation of technical proposals for expansion of Atlantic Heach wastewater Treatment. Plant Pon Kosoy reported 14 proposals had been received for the consultive Engineering Services associated with tl;e expansion of the Atlantic Heach was*ewater Treatment Plant. In addition, the l'rn 5u7tA^L.5 were requested to demonstrate their NAME OF COMMBS. M S v Y V N Edwards i x Fletcher I x x Tucker waters x x Gullifor x Edwards x x Fletcher x Tucker x x waters x Gullifor x Page 7 March 8, 1993 No discussion before the vote. The motion carried unanimcusty. R. Ordinance g33-93-5 AN ORDTNANCP. OF THB CITY OF ATLANTIC BHACN 1'O A!(EIJn ('fiAPTBR 2, ARTICLB II, BY ADDING SEC., 2-21 WNTCH P.STARI.I SHHS 7'FiE PROCHDURHS '1'O BB USBD TO FTI.i, A COMH75SION SEAT WNICN IS BBING VACATBD BY A COMMiSSTONF.R SUBMITTING A LHTTHR OP RESIGNATION TO RtIN FOR ANOTHHR OFFTCE AND PROVIDING AN HFPHCTIVH ^ATE. Mayor autlifnrd presented in full, in writing, Ordinance a3T-93-5 on first reading. Motion: Approve passage of Ordinance iF33-93-5 on its first reading and set public hearing for Narch 22, 1993 Ccmmissicner Fletcher suggested changing the time a member of the City Commission seeking to run for another elected office shall submit a letter of resignation from 15 days to 30 days. Substitute Motion: Approve passage of Ordinance t33-93-5 on its first reading, as amended, and set public hearing for Narch 22, 1993. luendment: change amount of time member of City Commission seeking to run for another elected office shall submit a letter of resignation from 15 days to 30 deys. No discussion before the vote. The motion carried unanimcusly. 7_ N.-w Rosiness: A. Report and recommendation concerning the state orant for tree planting xa rl Walker, Beautification Coordinator, reported an annlication was made in 1992 for the Nationel Smatl Rosiness Tree Planting Progratr. Recently, he .+~lded. the City was advised by the Ploride Department of Agriculture and Conswer Affairs that ir, was chosen as a recipient of the grant award. NAME OF COMMAS. M S v Y V N Edwards Fletcher x Tucker x Waters Gullifor Edwards x! Fletcher x x Tucker x l x Waters x Gullifor x- Page 6 Harch 8, 1993 A. Re :r, ).ution 093-11: A RESOLUTION TRANSFBRRING CRRTATN NONTES RETNBBN FUNDS Maynr aul]iford presented in full, in writing, gocM ~;tion 2~3-11. David Thompson, police chief, explained a citizen whn wished to remain anonymous donated $1,695 for the nnrchase of a mobile video system. Notion: Approve passage of Resolution 093-11 t:o di=cussion before the vote. The motion carried unanimously. R. Resolution 093-12: A RESOLUTION TRANSFERRING ('P.RTATN MONIES BET'itBSN FUNDS Mayor Gulliford presented in full, in writing, Resolution b93-12. Notion: Approve passage of Resolution 093-12 No discussion before the vote. The motion carried unani mrusly. fi. nrdinanres• A. Ordinance 095-93-55 - Public Nearing A17 ORDTNANCE OF THE CITY OP ATLANTIC BBACH, AMENDING CHAPTER 18, SOLICITORS, AMBNDING SSCTZO#1 lA-JR, FEPsS, T'O INCREASE THE COST OF INVSSTICATION OF AP PJ.T CANT, AND AMSNOING SECTION IS-19 ISSUANCE, TO RBOItTRE RECEIPT OP INVESTIGATION REPORT PRIOR 7'(i JSRJJAti('E OF PERMIT, AND PROVIDING AN BFFBCTIVR DATC. Mayor null iford presented in full, in writing, Ordinance X95-53-55, said ordinance having been nns r.ed in accordance with Charter requirements. Re opened the floor for a public hearing and invited cr.mments from the audience. since nn one wished to speak the Mayor closed the Public Nearing. Motion: Approve passage of Ordinance 095-93-55 on final reading NAME OF COMMRS. M S ~ Y V N Edwards I x Fletcher x. x~ Tucker x xl Waters x~ Gull iforQ r.' Edwards x r. Fletcher I x Tucker x ~ waters x x Gullifor x Edwards r. Fletcher x x Tucker r. Gulliford x vage 5 Narch 8, 1993 v.. 1- nrl at the nracent times anal park inn was used and'pedest trans walked behind oars, thus creating unsafe conditions. It was suggesf.ed parallel parking would be more safe, using two-way traffic, with the installation of a sidewalk. A discussion ensued concerning parking spa C.es that would be lost and it was explained some "uo parking signs" would be removed which would result in additional parking. It was decided this would he an agenda item for the next commission meeting of March 22, 1993, at which time the Committee would present plans to the commission. Bob Kosoy was asked to examine street ends to ensure beach accesses were in good reoai r. Ttee 7A was taken out of sequence and acted upon at. this time. 7A. niscussion and related action regarding people holding "We'll work for food' signs Mayor Gull iford exolained it was the intent of the cnmmi scion to help people that were truly in need; however, it was felt citizens were harassed by some people holding "we'll work for food" signs who were not sincerely in need. Commissioner Edwards presented several ordinances other citie6 used to alleviate the problem, and the City Attorney was asked to prepare an ordinance for Commission action for the next Commission Meeting of March 22, 1993. 4. consent Agenda: A. community Center usage report for Pebruary A. Water and Sewer Cou ittee report commissioner Edwards referred to the water and Sewer Committee report dated March 2, ?993, and questioned why the water project would be completed in two phases. He felt the work should be done at one time. Bob Rosoy explained the engineers would determine the feasibility of phases, and the Commission would have the final decision. Notion: Approve passage of Consent Agenda No discussion before the vote. The motion carried unenin~ousl y. NAME OF COMMNS. M S I Y y N ~- Ed•+ards x Fletcher x x Tucker x Waters r, r. Gulliford x Page 4 March 8, 1993 Motion: Defer action on proposed s ian for Shoppes of Northshore until the next Couisslon meeting of March 2.2, 1993 No di~cnssion before the vote. The motion carried unanimously. Discussion and related action concerning architect for ieprovement for Public Safety building Motion: Direct City Manager to enter into negotiations with Fleet & Associates for architectural design for expansion of tha Public Safety Building Tr was explained the City Manager would engage in negotiation with Fleet 6 Associates. If uegotiati.ons with Fleet and Associates did not pursue to the City's satisfaction, negotiations wnii t.d then commence with the second ranked firm. The question was called and the motion carried unanimonsly. R. interim report frw the Parking Study rnmmittee Commissioner Fletcher reported the Parking committee had received good response to their survey. He indicated the Committee was consider ng two issues (1) the possibility of having a shuttle which would be handled by the ,iacksonville Transportation Authority (JTA). The shuttle would run from shopping areas to transport pPOp1P to the beach. Commissioner Pletcher indicated it would be necessary to have authorization from the Commission to enter into an agreement with the JTA to provide the shuttle. Notion: Authorize entering into agreement with JTA to provide shuttle service Nn discussion before the vote. The motion carried unanimonsly. commissioner Fletcher explained the second area the Committee discussed was the possibility of having parallel parking on 19th Street. It wa6 PsntainPd 79th Street, was not safe because it was a narrow street with two-way traffic and had no -- NAME OF COMMAS. M S V Y V N Edwards x Fletcher r. x Tucker r. waters x Gulliford x Edwards x x Fletcher x x Tucker r. waters xl Gulliford xI Edwards x eletcher x x Tucker x r waters r. Gulliford x Page 3 March 8, 1993 Street, to which it was determined the Cit would ~-gs~n r ree an ree an _.. was agreed bidding requirements could be waived. The question was called and the motion carried unanimously. Bob Weiss announced a St. Patrick's Day party would 6e held at the Day's Inn from 7:00 p. ^. until 9:00 p, m. regarding forming Beaches County. Alan Jensen, City Attorney, announced he had f i.l ed the City~s lawsuit against the City of Jacksonville on March 8, 1993. 3. Old Business• A. Discussion and related action concerning authorizing the architect to proceed with plans, specifications and bidding relative to 1mProvesent of Jack Russell Park concession stand Motion: Authorize the architect to proceed with plans, specifications and bidding relative to iaproveaent of Jacks Russell concession stand No discussion before the vote. The motion carried unanimously. B. Report with related action relative to property for sale adjacent to Jordan park George worley, City Planner, reported concerning the availability of property for sale in the vicinity of Jordon Park. He indicated the assessed values of property near the park and he advised the Commission he would aggressively pursue if the land was for sale and the asking price for the parcels. C. Purposed sign for Shoppes of llorthahore George worley introduced Paul Ferber, representing shoppes of Northshore, who presented the commission with a sketch of a proposed sign which would replace the existing banner. It was decided to defer action until the next meeting to give the Commission time to study the proposed sign and, in the meantime, Mr. Ferber will provide each commissioner with a colotr sketch of the proposed sign. NAME OF COMMRS. M S V Y _~ V N Edwards x ~ Fletcher x x ; Tucker x x ~ waters x Gullifor x Page 2 March 8, 1993 2.__Recoanition of Visitors: A Representative Of Vision Energy explained he would answer questions concerning problems residents might have. Commissioner Edwards reported he had suffered four outages in four months. It was explained Vision energy had a problem with people turning tanks off. It was decided to lock the tanks and provide the Fire Department with keys. Alan Potter suggested having dual locY.s, one for the Fire Department and one for Vision Enerqy. John Barnard announced a free Department of Transportation bicycle and pedestrian seminar would be conducted at the Sea Turtle, March 30, 1993. He reported two sessions would be held: 8:30 a. m. until 4:30 p. m., and 7:00 p. m. until 8:30 p. m. Kaysee Pigford, 1735 Seminole Road, reported concerning the septic tank system at her residence which had failed. She reported she had solicited bids from several contractors to install sewer lines, but that she was able to get a response from only one contractor. She reported she was still forced to use a port-o-let. commissioner Fletcher reported the Water and Sewer Committee discussed the problem and recommended a pilot project of 980 LF from 17th Street to 10th Street with an assessment to the affected homeowners for the cost of the project. Steve Johnson, 2835 Seminole Roed, stated he felt the problem should be taken care of because all the septic tanks in the area would eventually fail, and everyone would have to pay for a sewer system in the future. After discussion it was decided to purchase a grinder pump, install it in the septic tank along with a 2" line to the manhole at 17th street, to provide temporary relief to Ns. Pigford. Motion: Authorize acquisition of grinder pump, and establish a temporary hookup to the manhole at 17th Street, as a temporary measure until the City installs serer lines It was determined the grinder pump would cost approximately 5600.00. Mr. Kosoy asked if the City was going to bid for 17th Street and 18th NAME OF COMMAS. M S V Y V N dwards x x letcher x x ticker x 'a tors x ulliford r. NINUTBS OP THE RBGULAR lIBHY'ING OP ATLANTIC BBACB CITY COMMTSSTON N6LD IN CITY HALL, 800 SSMINOLB ROAD, AT T:15 P. N. MONDAY, MARCH 8, 1993. Present: William I. Gulliford, Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters, III, COa~issioners And: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk I The meeting was called to order by Mayor Gulliford. The invocation, offered by Commissioner Fletcher, was followed by the pledge to the flag. I. Aooroval o *t.o ~t...,roa ,.F rt,e rmm~ ~r _. ~eetina of Pebruarv 2~. +oo~ Motion: Approve minutes of the regular ~eetinq of February 22, 1993 No dlscussion before the vote. The teotion carried unanimously. Mayor Gulliford referred to Poinsettia Street and problems residents we-e having regarding parking and drainage. Bob Kosoy, Public Works Director, reported drainage would be installed in conjunction with the Church Road project which was still under design. He added the shoulder on the eastern side of Poinsettia Street would have li~erock installed, along with signage. He explained it would save the city money to have work done on Poinsettia Street and Church Road at the same ties. The problea of resldent parking was discussed and it was decided to allow parking on Poinsettia street. Motion: Allow parking on Poinsettia street for benefit of property owners Police Chief Thompson asked if parking would be allowed for everyone, to which 1t was detersined parking would be allowed for everyone. The question was called and the lotion carried unanimously. ME OF COMMAS. M o T I O N S e C O N D V O T E D Y E S V O T E D N O Edwards x x Fletcher x Tucker x x Waters x Gulliford x Edwards x fetcher x x ucker x x aters x ulliford I x CIiY OP ATLANTIC BFACB BEfaTI.AR MBEiING OP TH6 CISY ODlRRSSIOM, MABW 22, 1993, 7:I5 P.M. AGEImA Call to Order Invocation and pledge [o [he flag 1. Approval of the minutes of the regular meeting of March 8, 1993 2. Recognition of Visitors: 3. Old Business: A. Proposed sign for Shoppes of Northshore (Ceo.ge Worley, City Planner) B. Discussion and related action relative [o [he proposed bus ' shuttle at [he beach (Commissioner Fletcher) C. Program expenditure of CDHC funds (George Norley, City Planner) ALL NATTERS I.I STED UNDER THE CONSENT AGENUA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WZLL BE ENACTED BY ONE MOTION IN THE FORH LISTED BELON. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRID, THAT ITEM HILL 8E REMOVID FROM THE CONSENT AGENDA AND WZLL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COKKISSION ON THEBE ITEMS. 4. Couseat Agenda: A. Hater and Sever Committee report B. A«ept engineering proposal from Jim Lucas for water/sever extension on Shangri-La Drive C. Change Order 75 for AB Yater Treatment Plant ld2 Improvement Project D. Accept Hutual Afd Agreement renewal 5. Ordi~cea: A. Final reading and public hearing amending Ordinance i33-93-5 relative to election procedures fora co®ission seat being vacated by a letter of resignation B. Introduction and first reading of an Ordinance amending Chapter 18-solicitors-by regulating persons wishing to work for food 6. Ber Business: A. Request for Uae-by-Exception [o operate a sign contracting business on property zoned CG (City Planner George Worley) H. Request for permission to operate a recytl ing center at the American Legion Post on Wes[ First Street (John Hobbs, Service Manager Reynolds Aluminum) (George Worley, City Planner) 7. City Mauager Reports and/or Correspoodesce: 8. Mayor to call w City CuaaSsaiosera, Clty Attorney and City Clerk: Adjournment casia~clla vso3ECrs awaul RAalEl:rs . MIUECT Yp. SipiUS a 2/12/93 STpTIS a yl9/93 SiR115 a y2b/93 & BFf01 pVEME W7EA { SE1EA 1~ 11OIM16 RPPFIiR Si1TIS1ED YiTN IN~D - SETIIFIDD, HEIR pTTOiEy YILL SIOwIT ID STATUS pqf£, NO STpi115 Di1GE. ' i0 LTTY pTTO1EY. ~_ 9. W1ER IpIN EITFIBIa fqi 92i1B-IgTER C~IIIN RIRCE Ca/F11r i 41CNFR TIOi Ca1755Ip pPRIDYED TIOI TD DROLLFL CUIFILY i YICID:R YDY(IN6 a tESla 6EIN6 SUAYEYFD. YITN DFSIa. FDA CD41[M RAC. ~ U. ICDITIOIIL 6ROIID YIDR116E RID IIYDID iRIN RT R55I51 lAE YTD MD SfRrID CNRIff. 1D SIRTl6 lMw6E. ID S7pTLG CIpIFF- IL YYTR - RTLRNIIL RF1171 92{~R-ppll5 111DRRIIS RND YRIlYOYS RR6IFCT +In scars fURRACipI a AB SITE. IERICIN6 NEtgL YR1101N9 RIO YFI.pIT6 Iw-Rl Rff YDAwtw6 a lr1lY1D5 RIO YE1D116 YUR(116 a IRIDDY$ RID 1F1 DIws ~~ MOO'S , . JM pLp(7:. . IN RUIN. 12 TDAI( SrREF7 92-Ppgl IOTtFIFD COIFII.Y i YIOD:R 11Oi Callla,Tla IpRIO1FD LIEN TD RRO<fFD COIFlI.Y i YIUFR YDO(IM6 a OESIa 1EEIIMS YITN L0/E1 LY { YIO{F R a YITN DESIa. FDR RROi S7AFE7, . . 0.N4 Rio SFfCIFIFATI(M a 3/2/93. 13• YETYELL METOBILtTR7Ia 9f~~ TIN ~ O EMBED 011 TD E Eil& FEDABRY 12, 1913 RIO YILL Erlff. TD E E~ID. tK 1'MiMiy. u. Dual srRF>:T naDlm 9z INDROYBBNS -0inml +IDI CW mler r { noER caucus a DOYIME RIO TLFLIFICATI06. C0/EILY i YIBIEA YOOIINR a ESIa F DI116 110 SPFLIFIFAiIU6 RDg l •ICI DA WOCX STREET. f ~ mPIFfER• I5. LFW ROO TprF7EMf I~F141TS 93iFYY RD XO Slpllb ~" +IDI LW b STRTUS CIfi6F. [11761{0 SPECIFIfAiIaS RRBII 9K OCOIRREfFD. L _y .acc.,. ~. _ . rnsigcila DfOJTCiS CURPEYT DTNECTS DylIELT Ib. SipT05 a 2/l2/93 STp7115 a 2/19/93 SlpTUS a 2/26193 ' ~ L pB nP fl i i2 IIDA10YVf)FIRS 91-11BiffD +f01 6IJ YTP /i - YOR11y6 a Yelp PIPIi6, SYLTIa DIPI16 gAEq h0 ODERNTIa YID II - PIIINT116 DPEp9Tla BUYD! ff4 MID /1 - YDINIYS a ElECTRIOAL pT .Iff{[I SYi flC 914DIM6 a flFCTRICpL T4f FlDOR1i6y hDEIOTa F18:TRITI7L ~ rplD PIPIyS DIFAAT1O6 BUILDl16~ TIL` FLOaly6 IID l IF.IIYORS YTD f2 - YOYIl16 a gffJG a MSIOE ~ ~ - I16LLAila ff MFFlFN FOR Yglto PIDI16 LISHTIME 6EIERp10R, PL11C116 p~FIgLT pT YIP a - YDycIM6 IE'4 gllYLT pNFA ~ R0111py glEh ~ 2. 0l11 HgRB01l SF1ER RE111B 91-B-a slDl 6U IIDS M Ft•1 ClfAlllE f1O T. Y'116 BIDS M Fa LlFH111O q10 T Y`L6 ll¢$ qT OM 111Im01L . LIIES qT Oa IY11®Op BIDS M FIIR LLFJOII6 qyp T. Y`I16 . lIMe3 pT aN IY11olDIL ~ RYCCpEEp Ol11tIME Ca1gCT q2_g, ~ +IDI J.llp6 ~~ ~ FFlA1n1' 19, 1991 R/16 DIE IM FFDN17yY l9, 1993. 10 6YpBy CHIIg 1. REPgIR pB YI7FJ! DISIRIInIa 92-pD-lOl LIIES '1°! ~' MOIIFICp CDDHLY t YIOBR IRgT ~~Ia RfgpED ro PDDfJ~D CJMp1Y i YI[IifR YO1{[E a 16Ia REFTY6 YITK Calerr t na~R a lmwY +ICI q9 6mTIC YI1R DFS[a. ~ ~ ~ BTY 5IIHTS, P1A6 po ~IFICIITIA6 a 3/2/91 5. DITOfiPRgYIVG 92#DiTa l87 I~Iff Fa fD1flACfa TO ffT +ICI 911FP13: IM 101A1 PITY IG IFy LafpCTffy La Ileeca MITIBATIa SEAYIffS a LIIE TO STgIT YRTFJI IBKf . .:. ~ 6. 4F111 i TV LIMES 9NgR-TY MEFTIM6 YlTM E1611FFR a 2/11/93 . DESIRN p0 P1N6 p1UR 9b COPIETE. REYIEYII6 1R1111lBS f1O SPEC1FICgT1016. 7. Y6'TTLL RID W IgSS qT 92-H 1ETFJffla P01O •I[>TIE Gpff LG ~ ff 57fD/Cf1011 RIP R!i RAYS. Mp[MTEMIILF CRETE M®tD ~E a a DIloE1ED / IOAE Dgl1FT5 ff RiD ND 1166. RN RW Bpli;, IOT VET 1F11VERED. EIE1~1Cr. Ylll 101E ro OIyER MDIF. • D . 06IB119OYVgR! ff/I • (ab7RIClIa ET6IIHq 110 lI~IgN, L • CaTOC101 -.+~,=v:.r. .s.:..s~ ~.M .&i.m...~ ate'- - _ ... -:.:a....s.:ti.,~. _. ___ ~,vh AEC'U MAR } 1493 CITY OF 11llaKtie $rau(c - ~lesCda w ~ swan AT..Vi nC dF.1S.ti, P1,Oa~ 7FlFltlOP2 OM) 2fNN~ FAX (1M1 XFaAS March 1, 1993 M E M O R A N D U M TO: Kim Leinbach, City Manager FROM: Don C. Ford, Building Off icial~ )~ RE: Building Permits '~ Please be advised Chat the following permits were issued in the month of February 1993: TYPE PERMIT NUMBER OF PERMITS COST OF CONSTRUCTION Neu Single Family 1 208,880 New Duplexes New Townhouses Addiu onsjRemodels 4 50,676 Commercial/New Commercial Additions Remodels Garage/Carports DCF/PAH ATTACHMENT C Pegs 3 II FINANCIAL REPORT Bank Account Number Bank Name Address CONTRACT AMOUNT: 5238,945.40 A. ITEMS BUDGET Wages fi Salaries S 5,450.40 Fringe Benefits S 2,180.16 Consultant/ Contract Svcs. S10,000.00 Equip. Purchases S 2,000.00 Other (Contract Svcs. & Right-of- Way fi Easements 5219.314.84 TOTAL 5238,945.40 CURRENT TO MONTH DATE BALANCE Cash Balance end of this reporting period S Reason: In Kind Contributions On a separate sheet, please show any in-kind contribution received during the report period. If none, please check ADDITIONAL COMMENTS _. I certify that to the beat of my knowledge the data reported is correct. Authorized Signature Position Date INCLUDE ALL CANCELLED CHECKS/BANK STATEMENTS AND PAID RECEIPTS FOR VERIFICATION OF SPENDING DURING THE REPORT PERIOD. HOW FUNDS WERE SPENT: CHECK DATE ATTACHMENT C Page 2 (Account for all checks, including any Void checks. Uee an additlonel sheet if necessary.) TO BUDGET FOR LINE NARRATIVE REPORT: Describe Overall Project for month on which you ere reporting. PROJECT GOALS FOR NEXT REPORTING PHRIOD Include copies of meeting notes, brochures, programs, promotional materials or other information pertinent to the contract. ATTACHMEFT C 1B E. Provide infrastructure improvements to drainage/stormwater management, lot clearance end maintenance, and right-of-way acquisitions. Acquire 6-8 blocks of right-of-way properties to widen Jackson Road. Acquire approximately 800' of easement for drainage system running parallel to Francis AVe. F. Rehabilitate ? owner occupied houses in Donner subdivision. G. Demolition of 3 unsafe/abandoned buildings in Donner subdivision. H. Provide an audit of these funds within sixty days after the contract's expiration date or in the annual overall organizational audit. ATTACHIdENT C Page lA MONTHLY STAT(1S REPORT T0: City oP Jacksonville Department of Houafng fi Urban Development CONTRACT NO. Community Development Division REPORT N0. RECIPIENT: ' PROJECT: Date Submitted PERSON FILLING OUT REPORT: REPORT PERIOD To PROGRESS REPORT: Describe progress t0 date on: A. Maintain documentation that ensures compliance with the national objective of: Specifically, maintain the following documentation: B. Disposition of Program Income: Section VIII of the contract does not apply as no program income ie anticipated. However, if program income is received, these funds will be returned to the City at the time of the contract's expiration. C. Improve Jordan Park by constructing restroom facilities, installing playground equipment and a basketball court. D. Provide administrative support via wages and salaries, fringe benefits and consultant contract services, for Jordan Park, infrastructure improvements, housing rehabilitation and demolition projects. ATTACHMENT B Page 4 CASH REQUEST FORM CDBG Name Request Number Address Contract Number Phone Number Federal T axpayer Identification Number Date Cash Request Submitted Date Cash Desired 1. Amount of this request S 2• Contract funds received t0 date S 3• Contract funds disbursed to date S 4• Contract funds previously requested but not yet received S Note: All contract funds must be disbursed within three days of receipt. If line 3 does not equal line 2, please explain. ITEMS THIS _____ BUDGET REQUEST _______ S S S S S S TOTAL g TO DATE BALANCE I certify that the data above is correct and the amount of the cash requested does not exceed the current needs. Signed Phone # COMMENTS Sank Account q ATTACEPIBNT B Page 3A Cash requests for reimbursement of mileage must be accompanied by a log that Identifies the employee, "from" where he/she traveled, "to" location, "number of miles" and "purpose of trip". Tha mileage log must be signed by the employee and his/her supervisor. IV. Procu_ r_e,~n~ Page seven of this contract outlines the required procurement procedures and documentation for purchases from under S500 to over $12,000. ANY PROCUREMENT ACTION FOR PURCHASES OVER $500 MUST RECEIVE PRIOR VERBAL APPROVAL FROM COMMUNITY DEVELOPMENT STAFF. ATTACHMENT B Page 3 METHOD OF PAYMENT I. R + h rs r Unless otherwise stated, all contract funds will De relea3ed on a reimbursement basis. Cash request forms (Attachment B, Psge 4) may be submitted monthly or more often, as the need for reimbursement of funds arises. The time period for the City to process the cash request from submission of the request to availab111ty of a check is ten to fifteen working days. II. Cash A_ dvan~,y Requests for cash advances will be granted only for immediate cash needs (excluding salaries) and only for two weeks in advance OR to purchase an item or equipment over 5500. III. Required Doc+ ion Cash requests must be accompanied by receipts, cencelled checks, invoices, written bids, phone quotes and any other reasonable and legible documents to support the expenditure and amount of cash requested. Requests for reimbursement of wages, salaries and fringe benefits must include copies of employee time sheets, demonstrating the number of hours worked per day and per week. Each time sheet must be signed by the employee and his/her supervisor. If a full-time employee is paid partially with CDBG funds, a time distribution sheet reporting the number of hours Spent working on CDBG projects and on other ron-CDBG projects, must be submitted. All requests for reimbursement of salary, wages and fringe benefits must be accompanied by a copy of the paycheck. ATTACHMENT B Page 2B ANY PROCUREMENT ACTION POR PURCHASES OVER 5500 MUST RECEIVE PRIOR VERBAL APPROVAL FROM COMMUNITY DEVELOPMENT DIVISION STAFF, Line Itemization Nuisance Abatement (Weed fi Debris Removal) 3 men @ 58.75/hr x 4 hre x 20 days Ditch cleaning/atonnwater system clearance 4 men @ 58.75/hr x 4 hra x 20 days S2,100.00 $3,500.00 ITEMS NOT IDENTIPI ED IN THE TERMS OF THIS CONTRACT WILL NOT BE REIMBURSED WITH CDBC FUNDS. ATTACHMENT 8 Page 2A ANY PROCUREMENT ACTION FOA PURCHASES OVEA 5500 MUST RECBIVE PRIOR VERHAL APPROVAL FROM COMMUNITY DEVHLOPMENT DIVISION STAFP. Line Itemization Community Development Director 30 hre/month @ S15.14/hour x 12 months 55,450.40 S5,450~40 x .40 ~ 52,180.16 consultant-Contract Implementation CD Lieieon S75 x 60 hre. 54,500.00 Consultant - Engineer/drainage improvements 5,500.00 I.B.3 8 ++eme~~ Purchase Description Playground Equipment for Jordan Park S2,000.00 Z.B.S. Other Description Contract Services - Rehab 4 homes elderly/handicapped S60,000.00 Contract Services - Rehab 3 homes low income persons S28,000.00 Contract Services - Improvements to Jordan Park 513,000.00 Contract Services - Demolition 6 Clearance Purchase of Easements/Ri ht1ofiWasa 520,000.00 g Y 598,314.84 ITEMS NOT IDENTIFIED IN THE TERMS OP THIS CONTRACT WILL NOT SE REIMBURSED WITH CDBG FUNDS. ATTACNMBNT B Page 1 FINANCIAL PROCEDURES I. BUDGET The Recipient shall adhere to the following budget in the administration of this contrect. A• Administrative COSt9 1• Wages fi Salaries $ 5.450.40 2. Fringe Benefits a• States fi Federal Unemploy- ment Taxes $ b. Medical fi Dental Insurance S Total Fringe Benefits S 2.180 16 Total Personnel Cost S 7.63 .56 3• Consultant/Contract Services S10.000.00 Total Non-personnel 510.000.00 Coat SUB-TOTAL $17.63p 56 B• Activity Coats 3. Equipment Purchase g~~ 5. Other S219.314.84 (contrect Services for Rehab, Park Improve- ments end demolition. Purchase of easements fi Right-o£-Ways) SUB-TOTAL $221.314 84 TOTAL CDBG S238.945 40 C• Supplementary Support 3. In-kind Contributions $b.000.00 SUB-TOTAL S 6.000 00 TOTAL PROGRAM COST 5244.945 40 ATTACHMENT A Page 2 IV. MONTHLY REPORTS A. A monthly report is due each month during the contract period and shall continue until all information concerning the project has been received by the City. H. The monthly report shall contain a narrative on the progress of the program and financial statement on expenditures during the report period. C. A copy of all cancelled checks and bank statements during that report period must be attached to the monthly report to verify payment of earlier submission of invoices and billings. D. The monthly report is due on the fifteenth day of each month. E• Monthly reports not submitted for two consecutive months shall give cause for further payments to the recipient being withheld. ATTACHMENT A PAGB lA 8 blocks of right-of-wey properties to widen Jackson Road. Acquire approximately 800' of easement for dreinage system running parallel to Frencia Ave. F. Rehabilitate 7 owner occupied houses in Donner subdivision. G. Demolition of 3 unsafe/abandoned buildings in Donner subdivision. H. Provide an audit of these funds within sixty days after the contract's expiration date or in the annual overall organizational audit. (An audit is required if the Recipient receives 325,000 or more. The audit must meet the requirements of OMB Circular A-133). IZ. SPECIAL REQUIREMEh'fS The Recipient shall include in all advertisement and/or promotion a statement that whole or partial funding of the project is supplied by the City of Jacksonville, Department o£ Housing and Urban Development's Community Development Elock Grant or wording to that effect. III. RECIPIENT INFORMATION ADDRESS: CONTACT PERSON: 800 Seminole Road nnoro~~y ZI Atlantic Beach v* TI1 LE m ni Dev loom n Director _ 32233-5445 PHONE fonei 47_Sann Federal Taxpayer Identification Number: _Od-00200-02-2F ATTACHMENT A Page 1 This is an eligible activity and meets the primary objectives of serving low to moderate income persons and elimination of alum and blight. I• SCOPE OF SERVICES 8 92-MC-12-0010 During the terms of this contract, the Recipient, agrees to: A• Maintain documentation that ensures compliance with the national objective of serving low to moderate income Persons and the elimination of alum and blight: Spscifically, maintain the following documentation: Monthly reports; time sheets on Community Development Director; records pertaining to all right-of-way acquisitions, abandoned building demolitions, rehabilitate9 houses, atormwater facility installation and Jordan Park improvements, including Direct Benefit forma on low to moderate income persons and verification of income for low to moderate income persons, including the elderly. E• Disposition of Program Income: Section VIII of the contrect does not npply as no program income is anticipated. However, if program income is received, these funds will be returned to the City at the time of the contract's expiration. C• Improve Jordan Park by constructing restroom facilities, installing playground equipment and a basketball court. D• Provide administrative support via wages and salaries, fringe benefits and consultant contract services, for Jordan Park, infrastructure improvements, housing rehabilitation and demolition projects. E• Provide infrastructure improvements to drainage/stormwater management, lot clearance and maintenance, and right-of-way acquisitions. Acquire 6- IN WITNESS WHEREOF, the parties hereto duly execute this agreement as of the day and year first written above. A T T E S T; Corporate Secretary CITY OF JACKSONVILLE, FLORIDA BY Ed Austin, Mayor Date W I T N E S S; Recipient's Witness Date CITY OF ATLANTIC BEACH, FLORIDA Recipient's SSgnature Date Name ,5,im D ieinbach Title _~itv Manacer IN COMPLIANCE with the Charter of the City of Jacksonville, I do hereby certi £y that there is an unexpended, unencumbered, and unimpounded balance in the appropriation to cover the foregoing contract, and provision has been made for the payment of monies provSded therein to be paid. Director of Finance Date FORM APPROVED: Account # _588382-alcp 5236,945.40 Assistant Counsel Date 9 either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. 11.2 Upon the written request of the Recipient, HUD may grant an exception to the provisions of 11.1 on a case-by-case basis when it determines that such an exception will serve to further the purposes of the Act end the effective and efficient administration of the Recipient's program or project. ARTICLE XII Other Federal Program Rea it r 12.1 The Recipient shall carry out each activity in compliance with all applicable Federal laws and regulations as described in Attachment J attached hereto and made a part thereof: x Pub.L. 88-352 - Title VI of the Civil Rights Act of 1964 x Pub. L. 90-284 - Title VIII of the Civil Rights Act of 1968 Executive Order 11063 as amended by Executlve Order 12259 Section 109 of the Act x Labor Standards x National Flood Insurance Program x P.elocation and Acquisition x Employment and .:ontracting Opportunities: Executive Order 11246 (41 CFR Chapter 60) Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) x Lead-Based Paint x Use of Debarred, Suspended or Ineligible Contractors or Sub- recipients x Displacement c~Conditions for Religious Organizations x Nondiscrimination Based on Handicap Section 504 of the Rehabilitation Act of 1973 Architectural Harriers Act of 1968 x Environmental Protection Agency Regulations 8 Any purchase up to 5500.00 will require that documentation of one phone quote to verify the lowest price was used in the purchase. Any purchase over 5500.00 to 52,000.00 will require two written estimates or two phone quotes. Any purchase over 52,000.00 to S4,000.00 will require three written estimates. Any purchase over S4, 000.00 to SS,000.00 will require four written estimates. Any purchase over SS,000.00 to 512,000.00 will require five written estimates. Any purchase over 512,000.00 will require a formal bid pro- cedure (advertising and sealed bide). 10.4 The Recipient shall hire an independent certified public accountant to audit the program (not to ba funded from these grant monies.) This audit must be in accordance with OMB Circular A-133 and if a separate audit of the contract, must be submitted to the City either within (60) days following the end of the contract or .if included in the recipient's overall organizational audit, must be submitted within 60 days of the receipt of the (either method as specified in the Scope of Services. ) ARTICLE XI Con li of In + il. in the procurement of supplies, equipment construction and services by the Recipient or by any subrecipients, the conflict of interest provisions in 24 CFR 65.36 and OMB Circular No. A-133 shall be adhered to, as applicable. 11.1 No person who is an employee, agent, consultant, officer, or elected official or appointed official of the Recipient, or of any designated public agencies, or subrecipients which are receiving CDBG funds or who exercise or have exercised any functions or responsibilities with respect to CDBG activities or who are in a position to participate in a decisionmaking process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, 7 CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY ~_ ,~~~ ~~ Any purchase up to $500.00 will require that documentation of one phone quote to verify the lowest price was used in the purchase. Any purchase over S500.00 to S2,000.00 will require two written estimates or two phone quotes. Any purchase over 52,000.00 to 54,000.00 will require three written estimates. Any purchase over S4,000.00 to 58,000.00 will require four written estimates. Any purchase over S8,000.00 to 512,000.00 will require flue written estimates. Any purchase over 512,000.00 will require a formal bid pro- cedure (advertising and sealed bide). 10.4 The Recipient shall hire an independent certified public accountant to audit the program (not to be funded from these grant monies.) Thia audit must ba in accordance with OMB Circular A-133 and if a separate audit of the contract, must be submitted to the City either within (60) days following the end of the contract or if included in the recipient's overall organizational audit, must be submitted within 60 days of the receipt of the (either method as speci £ied in the Scope of Services.) ARTICLE XI 11. In the procurement of supplies, equipment construction and services by the Recipient or by any subrecipiente, the conflict of interest provisions in 24 CFR 85.36 and OMB Circular No. A-133 shall be adhered to, as applicable. 11.1 No person who is an employee, agent, consultant, officer, or elected official or appointed official of the Recipient, or of any designated public agencies, or subrecipients which are receiving CDBG funds or who exercise or have exercised any functions or responsibilities with respect to CDBG activities or who are in a position to participate in a decisionmaking process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or a_reer..ent with respect thereto, or the proceeds thereunder, ARTICLE ZX Reversion of As p~ 9• Upon expiration of this Agreement, the Recipient shall transfer to the City any CDBG funds on hand at the time and any accounts receivable attributable to the use of CDBG funds. 9.1 Any real property under the Recipient's control that was acquired or improved in whole or in part with CDBG funds in excess of 525,000 shall be either: Used to meet one of the national ob~ectlves in 570.208 until five years after expiration of the agreement; or Disposed of in a manner that results in the City's being reimbursed in the amount o£ the current fair market value of the property less eny portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Reimbursement is not required after five years. ARTICLE X General Prov on 10. The Recipient agrees to abide by the provisions of Chapter 116.111, Florida Statutes pertaining to nepotism in their performance under this contract. Chapter 116.111 is included as Attachment G, attached hereto and made a part thereof; 10.1 To abide by Chapter 119, Public Records of the Florida Statutes, and its successors, attached hereto and made a part thereof as Attachment H. 10.2 The Recipient accepts these funds so appropriated in accordance with the terms of this contract and Chapter 118 Miscellaneous Appropriations of the Ordinance Code of the City, as from time to time amended; Chapter 118 1s hereby attached and made a part thereof as Attachment I; 1C.3 The Recipient agrees to adhere to the following City prccurement requirements Sn their purchase o£ materials, ??-=es, ~nd equlpr.,ent: ARTICLE VIII Procram 2n ome 8. Program income means gross income received by the Recipient directly generated from the use of CDBG funds. When program income la generated by an activity that Sa only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. 8.1 The receipt and expenditure of program income shall be recorded as part of the financial transactions of the grant program. 8.2 Program income received before grant closeout may be retained by the Recipient if the incou;e is treated as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds. 8.3 All program income shall be disbursed for eligible activities before additional cash requests are made. 8.4 Program income on hand at the time of closeout shall continue to be subject to the eligibility requirements and all other applicable CDBG provisions until it is expended. B.5 income received after closeout shall not be governed by CDBG provisions except that, if at the time of closeout the Recipient has another ongoing CDBG grant received directly from HUD, funds received after closeout Shall be treated as program income of the ongoing grant program. 8.6 If the Recipient does not have another ongoing grant received directly from HUD at the time of closeout, income received after closeout from the disposition of real property or from loans outstanding at the time of closeout shall not be governed by the provisions of this part, except that such income shall be used for activities that meet one of the national objectives in 570.208 and the eligibi7.l ty requirements described in section 1U5 of the Act. 8.7 The Recipient shall follow the requirements concerning the disposition of program income as described in Attachment A, Scope of Services. c ARTICLE VII 7. The Recipient shall comply with the requirements and standards of OMB Circular No. A-122, "Cost Principles for Non Profit Organizations", attached hereto end made a part thereof as Attachment E and with the following Attachments to OMB Circular No. A-133: Attachment A, "Cash Depositories", except for paragraph 9 concerning deposit insurance; Attachment B, "Bonding and Insurance"; Attachment C, "Retention and Custodial Requirements for Records", except that in lieu of the provisions in paragraph 4, the retention period for records pertaining to individual CDBG activities starts from the date of submission of the annual performance and evaluation report in which the specific activity is reported on for the final time; Attachment F, "Standards £or Financial Management Systems"; Attachment H, "Monitoring and Reporting Program Performance", Paragraph 2; Attachment N, "Property Management Standards", except for paragraph 3 concerning the standards for real property, and except that parayraphs 6 and 7 are modified so that (i) In all cases in which personal property is sold, the proceeds shall be program income, and (Si) personal property not needed by the subreci pient for CDBG activities shall be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; and Attachment O, "Procurement Stendarde". OMB Circular No. A-133 Sa attached hereto and made a part thereof as Attachment F. 4 6.1 The Recipient shall use the report form that has been approved by the City, as described in Attachment C, attached hereto and made a part thereof; 4.2 The report shall be due monthly and shall continue until all information concerning the project has bean received by the City; 4.3 This report is due on the fifteenth day of each month; 4.6 The Recipient shall provide the City with additional program information as needed. 4.5 The Recipient's failure to submit monthly reports for two consecutive months shall give cause to further payments to the Recipient being withheld. ARTICLE V Indemnifica +on 5. The Recipient shall act as an independent contractor, and not as an employee of the City, in operating the aforementioned service. The Recipient shall be liable, and agrees to be liable for, and shall indemnify, defend and hold the City harmless from all claims, suits, judgments, or damages arising from the operating of the services required by this contract during the course of the contract to the extent allowable under the law. ARTICLE VI Contract P r+od and Termin- + 6. This contract shall be effective £or the period beginning the 1st day of March, 1993 and shall terminate on the 30th day of September, 1993 unless cancelled Sooner with or without cause, by either party by giving thirty (30) days prior written notice of such cancellation; 6.1 Provided, that if the Recipient should materially fail to comply with any term of the award, suspension or termination may occur in accordance with 24 CeR 45.43 and, in accordance with 24 CFR 85.44, included here as Attachment D, the award may be terminated for convenience. In the event that funds should fail to be or cease to be provided to the City, then the City may terminate this contract instantly and shall reimburse payments that were expended up to that data of the termination only. 3 ARTICLE II Scone o_ f SexyiC~ps 2. The Recipient agrees to Carry Out the five prof act areas as described in Attachment A, attached hereto and made a part thereof. ARTICLE III Funding 3. The City agrees to pay the Recipient a maximum amount of S238,945.40. 3.1 The City shall pay this amount over the period of this contract to tha Recipient for services rendered herein; 3.2 The method of payment shall be according to the Payment Schedule, as described in Attachment B, attached hereto and made a part thereof; 3.3 Any unused or residual funds remaining at the termination of this contract shall revert to the City and shall be due and payable on such date of the termination and shall be paid no later than thirty (30) days thereafter; 3.4 Funds may be transferred from line item to line item within the line items specified in Attachment B only with prior written approval of the City, provided that no expenditure shall exceed the maximum indebtedness of this contract. 3.5 The use of funds described in this agreement is subject to the written approval of the United States Department of Housing and Urban Development. ARTICLE IV 4. The Recipient shall provide the City with a monthly report of all activities, including a narrative summary of progress, and a financial statement showing all expenditures appropriate to the project, and evidence of meeting one of the primary objectives of the Community Development Block Grant Program as described in Attachment A; 2 CONTRACT BETWEEN THE CITY OF JACKSONVILLE, FLORIDA AND THE CITY OF ATLANTIC REACH, FLORIDA THIS AGREEMENT, made and entered in duplicate es of this 22nd day of March, 1993 by and between the City of Jacksonville, a municipal corporation in Duval County, hereafter referred to as the City, and the City of Atlantic Beach, Florida, a nonprofit corporation, hereafter referred to as to the Recipient. W I T N E B S E T H WHEREAS, the City haS been awarded a Community Development Block Grant which provides for the development, establishment and administration of pro,J ects to benefit low and moderate income persons, aid in the elimination of alums and blight or meet an urgent community need; WHEREAS, said grant provides that the City will contract with nonprofit community groups, to administer and implement the project set forth therein; WHEREAS, it is in the best interest of the City to enter into a special contract with the Recipient for the administration of a portion of said grant; WHEREAS, the City hereby engages the services of the Recipient to administer and implement a portion of the Community Development Block Grant for a Community Development project; NOW, THEREFORE, in Consideration of the mutual premises and covenants, the parties agree as follows: ARTICLE I Supervision 1. The Recipient agrees to perform the required services under the general coordination of the Department of Housing and Urban Development, City of Jacksonville. 1 CITY OF ATLANTIC BEACH CITY COMMISSION HEFTING STAFF REPORT AGENDA ITEM: Froposed Contract for CDBG S I~BMSTTED BY: George Worley, City Planner (T DATE: March 3, 1993 BACKGROUND: Attached is the proposed contract with the City of Jacksonville for the combined 17th and 18th year CDBG program. Because of the delays in getting us the contract we will have a relatively short time to spend these funds. If modifications are desired by the Commission they can be incorporated at this time. Because of the combining of two years grants into this one allocation, I felt that now would be an appropriate time to pursue as much of the drainage and Right-of-way acquisitions as possible in the area. Any continued upgrade of the housing stock in the area is somewhat offset by the poor infrastructure situation, especially the roads for access purposes and the drainage system for health purposes. The seven housing rehabs identified in the proposed contract include four by the City and three by the Donner CDC. , ! ~ i Staff recommends approval of the proposed contract and the signing of the four original copies for submittal to the Jacksonville Mayors Budget Review Cosmittee (next scheduled meeting - March 22). ATTACHMENTS: 1) Proposed CDBG contract Ci,~~ REVIEWED BY CITY MANAGER 7 ~J AGENDA ITEM NO. I i ;.;, ...'::: ~ :C ~. ---_e ::~ 4 __._:..___ ,L ::h ;.g :::::.~9 --_._.e ~ -:: ~ :i I I ~' ~ -; i +,, i{ ~ {~ Ii ;~ ;i 11 f¢ 4 }.t .p j li: ~- ,. :~;: r 'e' ~:i .:j:: ~.: .::6:; :'::[1[! t• :. ~ib- . ~. e ~. '~`:I F '!'; .;c,:, ::~: ;:~': ::..~.' .:. i.- 1. ...~. ~~. ~ . `~:: T. A~ Q ~\~ II{i:;1t' .~:~,~ ,i ,+?-i; `!;i; :-_. u ~-- i; ~; i::,: C. --~'---' h ::: ~:I ::. ~: i., ~~. ... ly ....:. ..-~ -+-= ~~` '' . ::: .:..o:[f:'. .. .. N.. :: _a__I ...~, d.i. i ~i :. ^~. i r' j - --' ..:y: ' : ~ _.t.: :~:::.~ __-._.: 4....~ .!v .:. \ 1 , .: VIAPI.PX METAL PABBICATION CO., INC. 97 LEPY 80AD f 119 ATLAlR'IC BEA(71 FL. 32233 904-249-8153 26FEb93 Summary of weir plate aligreaen! procedure We set up a Wild T-2 Theodolite on [he ca[ walk above the Davco tank. We then leveled [he Theodolite using the split level (accuracy of 3" seconds) in all four axis. Adjusting the Theodolite to 090 degrees and vi [h a steel bar with a 1/64 graduated machinist Wile attached to [he stick. We took de-[h readings of [he slick using the V notch at each end of each veir place. We adjusted the over all level of the veir plates to ~/- 1/32 inch above ur below the :Wean level plane. Robert Ducharme technical Representative .. 3:~ s.. v.. - ....:..e.r-.-,-,s:.....~_. i~~ ,: APE r E a ;- M~'~ F'~~ATpN COMPANY 119 Levy Rood(. q}a346d98~h, FL 32233 D /nvoice ^ Purchase Order MVCE OPOa~FNMa6ER _ ~ 1 J1 TO t16U11E iY10pf:a ~~ TO YpJn MaBEN~ M11EFkHEMCE TIQ YOtq VAY~trr, 1 ~ 1 Labor [o r_.ove o!d •v!it date nardvate, aryl Egstet ra[erta! vi Unrtorcl Urf tl out tales :Ind tu;r nay ccead 7/Iba treoare daneped areas a:Id -eceet illaide of cank vl th bl[ch mastic :n preven! ru: Inycatl 15U' of zx2" press lre senyi tive xastec plev tlardvare, and vIr plates. Level velr plates Co ~/- 1r32" m:inp optrcal levelin:~ crlui pwcnt. • f sliet,rlnv, and rI- 1 ~ C39lUrl n0[CIIf LY. f .l3CaC.a1 mu' Pmen [ . rel, t e l I ,•a(.ir: SW.1%: 694.76 45i'.1a. T~x+ aq' Frain fib brrolw ~br on pM•p SW. Oarp~aq~ 9UI-r07K JJ'ry_-:., ~ ;5 i . ' ... 'i. TAX •/~ CITY OF ATLANTIC BEACR CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: REPAIR OF HEIRS ON DAVCO PLAN7 CLARIFIERS SUBMITTED RY. Tim N. Tornsend/Utility Plant Division Director ~'~~03 DATE: March 1, 1993 BACKGROUND: The reirs on the r2 sever plant (Davco) rare Corr o~'ed and getting in rotas cc~ditto~.,. Several areas along the reirs had nxpor~encetl sudden rupture and rare causing severe 'short circuiting• or rapid hydraulic overflors. The plant vas gradually losing treatment because of this condi[ion. Ner veire needed to be quickly bui1L and installed. This ras done, according to engineering standards, by Viaplex Helding. The veire are nor in excellent condition, better than the original installation. This project ras planned ae part of the plant expansion. RECOMMENDATIONS: Pay Viaplex Melding 56,594.96 for their cork. ATTACHMENTS: Invcice from Viaplex Melding and explanation.. ~ ~~ REYIENED 8Y CITY MANAGER: AGENDA ITEM NO.~E ~~ F .r N N s B N m < YI ~p n m O~ -~ - i . i ti C J f m YI Y m .O m T T F N N N m P 1'1 l'1 N m m ~ YI f phi O f- (O h h h .p ~O ~O N N N VI Y1 VI f ('J 2 ~ N YY N ~ h N h h ~ ~ i N i - y N Vl m N < ~p f T f'1 Y f'1 ('1 ' ~O ' ~ ~O P 1 1 P 1 1 l7 (~1 1'1 N N 4 O l- p Ifl In Y1 Vf 2 J N ' N h L h N N i W Y ~p 1 1 yI y] . i 1f1 N C. C C O d' Y f !'1 P f P O T CI ? CI f 1`1 m < U Z ~ h N h N n N n N N p n N I '1 1A IA n < l'1 f f N 1'1 CI N ' ~' ~ ' = U 1 1 f 1 1 1 CI f'1 ('1 2 M N LL W = S Y1 y) N h h m m :° m . . m ~ n n . m n rv ~ n ~ N ~ ~ ~ -. .. . .n m m m m m m h m i C . ~ M (~ W y O W ~ VI YI N N ~ f N h Y] YI U' f 'y m m ti ^ P N N h h w < O d C IV IV H .~ N N r h YI N LL w .y .-~ .-~ w .~ .y W Y' C i < f., Z 4 Z LL W ~ (7 m P m Q N 1`1 '~ ~O f f N m m fll 1~1 f'1 N (7 N N N N N N N N F N .y Z Z O y U O W W '~ w J W W 6 N < W N ~"~ ~J W C 2 W _ ~ O S W W d LL' T. j N w W F- W W W 2 W F Z < U1 S 2 } p N J< O J C O < C O L IA y U N j r W L 2 S L r+ 4 1 W p O S J .0 L F C W C W J 2 S U W U1 J N J 1,J m p M Z b p Y m 6' < K W 5 < 2 ~! p 4 } L n 6 = M VI O O < N W Z , ~/ j L fA O 5 R< O L w M J 6 i p F N p ~ C W p J N m J <R' <S O _ } ~ . j. < < W 2 p LL p, i m U< LL< VI p< f'J 7 U S p CC pZ < C, t .y N ~'1 t YI ~O h m P ~ ti N ~ ~ . i - _:. _c. :r...r~4-.... rcm _ .. .~ CITY OF ATLANTIC BEACN CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: EVALUATION OF TECHNICAL PROPOSALS FOR E%PANSION OF AB NNTP SUBMITTED BY: Kim D. Leinbach/City Manager Robert S. Kosoy/Director of Public Norke #r~(/ DATE: March 2, 1993 BACKGROUND: Continued from Page 1 Actual proposals are on file rith the Purchasing Agent and Director of Public Norka for revier. The short list of three firma is as follors: 1. FLOOD ENGINEERS, INC. 2. PITMAN, NARTENSTEIN b ASSOCIATES, INC. ENGINEERS 3. NAIT2 L MOYE, INC. 6 BRILEY, MILD AND ASSOCIATES, INC. (JOINT VENTURE) RECOMMENDATIOYS: Schedule interviere at a Special Commission Meeting. ATTACHMENTS: Ranking REYIEYED BY CITY MANAGER: AGENDA ITEM NO. .~- _, CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: EVALUATION OF TECHNICAL PROPOSALS FOR E%PANSION OF AB WWTP SUBMITTED BY: Kim D. Leinbach/City Manager ~•G~• kobert S. Kosoy/Director of Public Works ~LJ.lG DATE: March 2, 1993 BACKGROUND: On February 24, 1993 re received 14 proposals for the Consulting Engineering Services associated vith the expansion of the Atlantic Beach WWTP. In addition, the Consultants rare requested to demonstrate their ability to prepare an engineering report far financing. Msere. Er nfe Beadle, Harry McNally, Tim Tornaend and Bob Koeoy evaluated the proposals. This evaluation took place over three days and each individual assigned a numerical rating from 1-10, rith 10 being the highest and 1 Defng the lorest in each of the six t6) categories. These numerical rankings were scored independently and scores rare then added, averaged, and multiplied Dy appropriate refighting factors, i. e. .4 for Staff, .3 Ear Past ProJeete, .15 for References, .05 for GAD, .05 for Current Workload and .05 for Financial. The reighted averages vere then totaled to give the figures in the 'TOTAL'. Ratings vere then assigned based on highest numerical totals. The staff made a considerable effort to maintain complete obJectivity in the evaluation process. Continued on next page. RECOMMENDATIONS: ATTACHMENTS: REVI£YEC BY CITY MANAGER: _ AGENDA ITEM MO.~ CONCLUSION In wnclusion, 1 would like to thank you for allowing Byte Technology to submit a so[iware design and look forward w continuing serving you in the fuwte. If you have any questions concerning this quote please contact me at (904) 721-2233. Thank You, ~~1Llk,eL Laura Loyd Byre Technobgy Assessment File Naintanence Collection RE Humber 170708-0000 Type Primary Williams ,Mary O SSt 298-54-2195 Tax Coll Williams ,Harry O 222-54-9879 City Hall Last, First N Nana Address Property Addtess Address Rt. L. Box 306 123 Seaside Lane City,ST Zip Bryceville, F1 32009- Atlantic Beach, F1 _----Hone 904/751-4670 Lot 37,38 39,40,41 i -'---'-----------------Assessment Information-------------------------- Start 07/15/93 Fin Aawunt 15000.00 Hxt Hater Int Owed 85.70 End 06/15/93 Interest B.5 } Hzt Setter Int Owed 62.05 Inital 18000.00 Test 20 Srs Hxt Nater Prin Owed 15.00 Down 3000.00 Psymeat 180.03 Hxt Sewer Prin Owed 17.28 Due Day 02/15 Cur Principal 14775.41 Hxt PiI Owed Date 02/15/1993 Psid Thru 01/15/1993 Last Payment Ho 7 <Add> <Edit> <Historp> Q.ocate> <Delete> <Quit> DATA EATEF SCREEN U7/10/43 •tlarti< eeta~ Yrter-sir acsesza~t (Wtectio6 1993 Ysrioflse Yster Sev Yster Seer tnllected eismnt Bess latent E saber Yrtse lat MO fr10 Tet Int Tabl (Ibrlb) lttont PriwripN 170TOB~000 Yi llitrs, nary 0. L,5,6 200.00 100.00 50.00 b.00 COD.00 20.00 L20.00 <S17.20 1roro9-0ooo Aare., erase: n x3.z<,zs 1zs0.OD tL80.00 z3e.ao 3<s.ao 33u.ao (so. ool 3za3.oo 10086.91 Total Collected for 1993 1Lb.00 1580.00 288.00 395.00 3713.00 (b.00) 36fl3.00 1662<.tt BVRC ' Son Paid erW Oryaid so Mere viii also be a list o} upaid aato~ra. 09/02/93 DWAL COUNTY PROPERTY APPRAISER Page 1 ATLANTIC BEACH WATER-SEVER ASESSMEIIT RECAP Revised 1996 RE Nusber OwDer Lot Date Assea~eDt 170708-0000 Williams, Mary O. 5,6,7 of blk 34 07/06/93 534.47 170709-0000 Jones, Frances M 07/06/93 225.44 170710-0000 Reeves, Cecil E 07/06/93 225.44 170712-0000 Reeves, Cecil E 07/06/93 223.66 Total 1209.01 REP0R2 Assesment Management System Daily Transaction 02/10/93-02/10/93 Post Check Mater Sever Nester Sever Stat Date DL+ ^umber Sum pries prig IDt (Penalty)/ Oross =Y-~ -__~~__,_~_ _~ ==Y _~~ Int_-__ -Paid_Disent_ Amount- P 02/10/92 17076-0000 12456 33.28 46.32 53.40 73 21 206.21 4.21 210 42 P 02/10/93 17180-0000 8633 206_30 267_22 331.11 453.90 1278.53 26.09 1304.62 239.58 333.54 384.51 527.11 1484.74 30.30 1515 04 8SP084 Assessment Management Systee Mafia Menu Layout Process Payments Add Payments Cancel Payments File Maintenance Assessment Maint Reports enaace Daily Transaction Deliquent Accounts Amorixation Schedule Account Statements 1098 Forms Collections Analysis Mailing Labels Account Ledger Utilities Quit Rld Year Close Assessment Log Reopen Assessment Reinder Files This menu layout displays the system functions guaranteed in the proposed Assessment Management System. Sample Reports and screen layouts are on the following pages. .;r . QUOTE ITEMS FOR TIIE ASSESSMENT MANAGEMENT SYSTEM Application Features: Add Payments: Water/Sewage Billing Tracking. Add/Cancel Customer Payments. Database Storage Features: Retrieve past payment information. Tracks Water & Sewer information individually. Trncks Discount & Delinquent amounes separately. Eliminates manual calculations. Provides a fued annual payment amortisation swclure. Reflects an accurate current principal. Report Highlights: Display or print single or multiple selected repots. Daily Transaction Report. Individual Customer Statement Rcpon. Late Notice List Report. Detail Customer Account Ledger Report. Mailing Label Report. Automated Assessment Recap Report. Utilities & File Maintenance: Reindexing of Databases. Fiscal End-of-Year Closure. AddUiana[ Benefits [o the Assessment Managemtnf System. COMPUTERIZED AUDIT INFORMATION MORTGAGE LOAN CHARACTERISTICS DAILY CASHIERS REPORT PRINT-OUTS AUTOMATED REPORTS FOR THE C[TY OF JACKSONVILLE REDUCED MAN HOURS OF TRACKING EASE OF SYSTEM CUSTOMIZED EXPANSION .....AND MUCH MORE Total: S 2d1)0.(M) The following pages provide a glance of some of the highlighLS of each xrtxn. 9620 Bretllay Roatl Jacksonville, Floritla 32216 9pag2,-2233 SOFTWARE QUOTE REQUEST February 09, 1993 for CITY OF ATLANTIC BEACH, FL. Thank you fcr allowing Byte Technology to offer you a software quote request t've constnuted on the following pages a detailed software quote (or your review. ~.. _ .,.., .,~. ... ...,z_..ro.,a...... Page Two Kim Leinbach - (Section H Assessments) January 18, 1993 Each year we certify to the Tax Collector by September 15 the figures for the next annual billing by their office. Z feel we need to resolve this matter as quickly as possible, and hopefully, have a new system in place (and properly tested) in time for that billing. We are currently looking for other computer programs which would suit our purpose and if you have any suggestions in this regard we would be most grateful. xc: xirk Wendland CITY OF ~1fa.rtlc beads - ~lauda ~- ---- -- January 18, 1993 To: Him Leinbach, City Manager From: Maureen King, City Clerk Subject: SECTION H ASSESSMENTS eoo sF:wmo~ xu5u ATLANTIC BEeCH, FIAROH 53LS~SUS TELFPIIOM1C (90112(1-5800 FA% 190i) 2!/-580$ Over the eighteen months or so that the Section H special assessments have been in existence we have become increasingly aware that the computer program maintaining these records was somewhat flawed. In order to properly identify the problems and determine the best course of action we hired Terry Hanson of Tri Tech Computers, Inc. to do an evaluation of the program. Mr. Hanson met with Kirk Wendland and City Clerk staff in this office on Tuesday, January 12, 1993, and presented his final recommendations. The Section H assessment reCArds are maintained on a LOTUS spreadsheet program which was designed to amortize the assessments over a twenty year period with annual billings through the Duval County Tax Collector's office. If there were no inconsistencies the program would probably be adequate; however there are many inconsistencies such as property owners making lump sum payments, large blocks of property being broken into several smaller blocks, and discounts allowed or penalties added by the Tax Collector, depending when ±he annual payments are received in their office. Since the program is only in its second year we have been able to make manual adjustments to accommodate these inconsistencies; however, this will become increasingly difficult the longer the program is in effect. While we are sure that all payments have been correctly posted to the proper properties, we do not feel comfortable that the program computes future billings correctly, especially were lump sum payments have been made- After a lengthy analysis of the existing program, Mr. Hanson i5 of the opinion that the current system is error-prone and he felt LOTUS is not a suitable program for maintaining the assessment records and generating the type of data the Finance Department need;. He recommended that while the program is still relatively new we look for some other method of keeping these records. The longer this is postponed, the more difficult it will. be to transfer the records to a new system. CITY Of ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: AUTHORIZATION TO PURCHASE SOFTWARE 'f0 TRACK SL'CT10N H ASSESSMENTS SUBMITTED BY: Maureen King, City C1eIk DATE: March 1, 1993 BACKGROUND: The attached memo dated January 18, 1993, outlines some of the problems this offices has experienced in accurately tracking the Section H assessments on the LOTUS system currently used. Since that time we have contacted several companies in an attempt to locate a program whict~ will accurately maintain the records and generate such reports as would be required for future planning, the Finance Department, auditors, etc. We have received three proposals ranging from 51,600.00 to 53,000.00. The lowest cost program would combine three software packages and then customize them to our needs. This appears to be cumbersome and somewhat of a trial and error situation- The software program we prefer is currently being used by Stokes and Company to track mortgages but would be customized to meet our needs with the Section H assessments or any future assessment programs the city may consider. We have spoken with Stokes and they are happy with both the software program and the service they rec_ive from Byte Technology. Funds have not been budgeted for this purchase but this software is urgently needed so that correct data is available at all times. Also, if the software is purchased now we will have time to enter the current data and make sure the correct information will be available when the 1993 billing information must be certified to the Duval County Tax Collector on September 15. RECOMMENDATION: Authorize expenditure of S2,400.00 to purchase software program for special assessments (This cost includes five hours of training). With the approval of the City Manager and Finance Department, consider using restricted funds for this purchase. ATTACHMENTS: Memo dated January 18, 1993 toSCity Manager Copy of Bytchnoloy~~l-.e quote REVIEWED BY CITY MANAGER: O:1^/I - AGENDA ITEM NO. ~ ~_ E%FtIBIT ^C" P CY_ y . ,.'-. ~: A - PLANTING B - STAKING C - HULCNING l~ EXHIBIT ^C" TREE PLANTING AND NAINTENANCE GUIDELINES A Planting - Site factors which influence long-term survivability should be considered: overhead and underground ut111ties, sidewalks, signage conflicts, traffic visibility, lightpoles, right-oF-way improvements, etc. - All synthetic or non-degradable material such as nylon rope or treated buz.lap should be removed from [he root ball prior [o planting. All material including biodegradable material should be removed from the upper 1/3 of the root ball. Precautions should be taken to prevent remaining pieces of material from extending above the soil where they can act as wicks, drying the soil. - If trees are planted with wire backets around the root ball, it Se recommended that the top two tiers of wire be cut and removed after the root ball is net in planting the 4ole. - The planting bole size should be at least 3-5 times the diameter of the root ball and the same depth as [he toot ball. - Position the tree in the center of the planting hole with the [op of the root ball even with the surrounding soil surface. - Backf ill with soil from the planting site if the soil is no[ contaminated. All large rocks should be removed. Ifhen the hole is half full, slowly water to saturate the soil and remove air pockets, then continue to fill the hole with eoil. It is not retommended that large amounts of organic matter be incorporated Snto the beckfill. - Nater thoroughly to: remove air packets, secure the Boil around the roots, and provide nourishment. - Rake [he soil evenly around entire planting area. 8 Ttulching - Mulch an area a[ least 3 times [he diameter of Che root ball to e depth of 2"-4" with wood chips, bark mulch, shredded mulch, leaves, or pine needles. - Replenish mulch ae it detomposea a~ainteining a 2"-4" layer of mmleh over the life of the prof ect. C Staking - Stake only !f necessary. Fot example, if the tree will not stand on its own, or to prevent wind throe, damage or vandalism. - Do not use wire even if the vice is inside of garden hose. EXHIBIT B OVERRLL PROJECT COST SU!lIRRV BRRM MRTCH TOTRL Trees purchased & Installed f 4,b00 f 2,805 f 7,605 Maintenance, 3 Vears, "In-Kind" f 0 f 1,443 f 1,443 TOTRI COST SLlMRRY f 4. BOO f 4,248 t 9,048 - 2 - CITY HHLL HTL ECH ?EL tJO.2471224 FeG e.53 122? No.004 P.02 EXHIBIT B r i cost EsrlrwTE I TREE PLIWTING FOR CITY OF ATLANTIC BEACH 1992 fWTIDNpL SMALL 11t1SINESS TREE PLANTING PROGRAM i DUANTI7Y, ITEM 6 DESCR]PTfON GRANT MRTCH TOTAL 15 Palms, Sabal, 5•-15'height ~ t7U0 f425 fi 125 II Crepe Myrtle, 10'-12' height ~y..~CW I ~ 1,100 . 34 East Palatka Holly, 10' -12` /;~ O11 4p 1,300 4 Syeaawre, 12' / 4u ~ '(~ 600 8 Live Oak, 10'-12' ~ d)) RJC GaV 3,666 -S2 TOTAL f3, 700 f1, 825 / f5, 523 CONTRACT PLANTING Ito include all planting material) 52 total trees E 40.60/tree f1, 100 f 980 f2,O8p TOTAL FOR TREES i PLANTING f4, BOO f2,BOS f7,605 MAINTENRNCEt (Provided by the City of atlantlC BeacY,) Watering to be provided by aut amatic sprinkler system i already in place ~ Fertilize annually, record 6 third year; 3 lbs. 10-10-30 pvr tree (260 lbs.I f9.25 per 30 lbs f 48.10 5 hours labor Ip f 7.25 par hr. x.25 each year f 84.35 Total for 2 year period f768, 70 Pruning annually, second 6 third year; 1 hour per tree et f9. 35 per hr. f481. 00 , Total for 2 year period fg62. OO THREE YEAR 17RINTENRNCE TOTAL t 1443.00 Parr s of 4 EXHIBIT B S. Project Costs: (Costs should be rounded to the nearest dollar figure) (A) (B) Requested Gran[ 5 Local hatch 5 trees S 1,7W S 1,825 Contract Planting ~ 1,100 980 Planting Materials (Included vi [h Contract Plan[iltq Cost) Related Expenditures ******************* 0 3-year Care and *kkkk*kk*kk****kk*k S 7,441 Maintenance T07AL REQUESTED (Column A) $ 4.600 TOTAL LOCAL MATCH (Column B) S 4 24A TOTAL PROJECT COSTS S 9.048 (Add Columns A4B) 53 Z Grant Request 47 S Local Maich A DETAILID BUDGET SUMMARY RUST BE SUBMITTID NITB THE APPLICATION. ALL COST ESTIMATES LISTED ABOVE NUST BE EAYLAINID. BE AS SPECIFIC AS POSSIBLE. Successful Applicants will be required to sign a Crant Agreement prior to initiation of aoy work on the project. ANY YORK PERPORlD?D ON THE PROJECT PRIOR TO URITTII9 AUTHORIZATION FROM THE DIVISION OF FORESTRY IS INELIGIBLE FOR RELlBIIRSF7ffiNT UNDER THIS PROGRAM. Project monitoring will indude periodic inspections and a post-audit by the Division of Forestry and the U.S. Small Business Administration. Following certif Scat ion of acceptance by the Department of Agriculture and Consumer Services, Division of Forestry, care and maintenance of the prof ett will be monitored for a period of three (1) years. The applicant's local "in-kind" match for care and maintenance must be documented and a report submitted annually for the required 3-year maintenance period. Pagc 4 of 4 EXHIBIT A APPLICANT INFORMATION Applicant's Nme: City of Atlantic Beach Type of Organization: (Local/State Goverment, Non-Profit, Educational institution): Local Government Name and Title of Contact Person: Carl E. 4alkeq Beautification Coordinator Address: 800 Seminole Road, Atlantic Beach, F1 32233 P1 yip; 32233 Telephone: (904) 247 5828 Federal Employer Identification Number (P.E.I.D./): 59-6000267 As the duly authorized representative of the applicant, I hereby certify [hat all parts of the application package have been read and understood and that all infotam.tion submitted herein is true and correct. Authorized Executive Off Stec: Kim D. Leinbach Title: City Manager Address: 800 Seminy3e Road ,~ Atlantic Beach, FL 32233 Signature Pz ge 2 ut_4 IXHIBIT A 4. SPECIES DIVERSITY AND SITE SUITABILITY SNOULD BE CONSIDERED WHEN PLANNING YOUR PRO]ECT. A) Quantl[y and species of trees: anti[ 8 S ep ties Siza* Live Oaks (Quercus Virginian) 10'-12'; 4"DBH 4 Sycamore(Pla[anus Occiden[alis) 12'-15'; 3"-4"DBH 14 E. Palatka Holly(Aquifoliaceae) 10'-12'; 3" DBH ~ ~~, .. 11 Crepe Nyrtle(Lagers[roemia Indira) 10'-12';2"-3"DBH NATO ; 15 Sabal Palm(Sabal Palmetto) 5'-15'; may exceed 42/2" DBH ue o ree c scar eristic; measured by trunk footage *Diameter (inches) a[ 4} ft. above the ground and height (f c.) B) Type planting stock (i.e.: bareroot, ball and burlap, container, etc.) ball S burlap, container oc best available a[ planting rime C) Approximate age of trees to be planted: 2 - 5 years depending on specie D) Site acreage or linear feet of right-of-ray: apx. 45,400 Sq. f[.(1.04 acre) 5. Describe hov you will maximize [he use of small businesses co implement this project (please be specific): Purchase and planting will be done in increments [o encourage diversity of SBA vendors used only small businesses will be alloyed [o submit Drice Quotes 6. The care snd main[ enance for a 3-year period of ter [he planting of trees is a vital par[ of the program. Who will provide [he required 3-year care and main[erance for the planting projet L• Ci[y of Atlantic Beach employees ( City Public Works and/or Parks b Recreation Gepc.) 7. Please give the name(s) of the person(s) rho will be representing the applicant in supervising [he planting and maintenance: Carl E. Walker, Ci[y Beau [ification Coordinator Qualif is atlons and Expe rlen te: 2 1/2 yrs. on job responsible for city landscaping S heautifica uon projects .lob responsibility includes staff coord ina[ion vi [h City Tree Conservation Noard. SBA Application No. (Division of Forest q~ use only) Pa go 1 u( 4 EXHIBIT A APPLICATION FORN FLORIDA 1992 NATIONAL SHALL BUSINESS TREE PLANTING GRANT PROCRAH PROJECT INFORMATION 1. a) Street address (Project): $00 Seminole Road, Atlantic Beach, FL 32233 B) Describe the specific location of the tree planting project: Citv property, adjacent to intersection of Seminole Road and Plaza Ave; (location of Ci[y Hall, Safety ~.Departmen[, S recreational Dark) C) Section 16 Towns hip 2 South Range 29 East Councy Duval Attach: See a[Cached (1) Project location map. (2) Detailed plan [ing sketch. Site factors which influence long-term survivability should be considered: overhead and underground utilities, sidewalks, signzge conflicts. traffic visibility, ligh[poles, etc. Please include a directional arrow and approximate scale. 2. Ilho owns or controls this property? City of Atlantic Beach IF THE PROPERTY IS NOT PRESENTLY OWNED 6Y TBE APPLICANT, DOCUMENTATION FROM THE OWNER AUTHORIZING THE APPLICANT TO PLANT AND MAINTAIN THE PROJECT FOR 3 YEARS MUST BE SUBMITTED AS A PART OF THIS APPLICATION. 3. Describe how the project benefS[s: a) The Public: Enhances landscape of City buildings and surrounding property in high visibility area of Community; creates natural setting foc relaxation and recreation; increases citizens sense cf Community pride. B) The Environment. Reduction of air pollution, providing release of oxv wen and removal of harmful air par[icles;consenation of water and reduction of soil erosion; provides habitat and food for vi ldlife: shade trees [o lover utility nsagc. (9C4) 488-2Y24 or by calling [he S[a[e Comp[ro per's Hotline, I-800-848-3792. 18. If more than one party executes this agreement as Grantee, then they may choose [o apportion various duties and responsibilities be[veen themselves, but [hey shall each remain fully responsible [o the Department for any and all requirements undertaken in this agreement. IN NITNESS 4111EREOF, [he parties hereto have caused these presents [o be executed the day and yeai firs[ above vtitten. STATE OF FLORIDA DEPARTMENT OF AGRICULTURE ~~ AND CONSUlLR SERVICES BY: Approval as to Form and Legality Director, Division of Administration Name of Grantee Title: Attest: (SEAL) Approval as to Date, Form and Legality c of [be Aud i[or General or hoe a statement prepared by an independent certified public actouncant which attests that the gran[ provisions have been complied with, (iii) for amounts greater than 5100,000, have a gran[- specific audit performed in accordance with the rules of [he Auditor General, and (iv) have such audits, statements, or attes[at ions filed vlth the Department and the Auditor General. l7. Grantees shoo ld be aware of the following time frames. Upon receipt, a State agency has five (5) working days to inspect and approve [he goods and services, unless the bid specifications, purchase order or contract sped fies otherwise. A State agency has twenty (20) days to deliver a request for payment (voucher) [o [he Department of Banking and Finance. The twenty (20) days are measured from [he date the dated invoice is received or [he date the goods or services are received, inspected, and approved, uhithever is later. IE a payment is no[ available within forty (40) days, a separate interest penalty of .03333 percent per day will be due and payable, in addition to [he invoice amount, Co the Grantee. the interest penalty provision applies after a thirty-five (35) day time period [o health care providers, as defined by rulx. Iacerest penalties of less Chan one (1) dollar will no[ be enforced unless [he Grantee requests payment. Invoices which have [o be returned to a Grantee because of Grantee preparation errors vi 11 result in a delay in the payment. The invoice payment re quiremen[s do not start until a properly Completed and dated invoice is provided to [he Department. A Vendor Ombudsman has been established within [he Department of BanY.ing and Finance. The duties of this individual include arcing as an advocate for Grantees who may be expo rient ing problems in vbta fining timely ya yment(s) from a state agency. The Vendor Ombudsman may be contacted at 8 Tallahassee, Florida 32399-1650 or ac such other address [he Department may from time to time designate by yri[[en notice to the Grantee; and (b). If to the Grantee, addressed Co: 800 Seminole Aoad Atlantic Beach, FL 32233 or a[ such other address as [he Grantee may from time to time designate by yritten notice [o the Department. All time limits provided hereunder shall run from [he date of receipt of all mal led notices, demands, requests and other instruments, or from the dace [e lexed or faxed. 15. Time is of [he essence of Chia Agreement. 16. This Agreement, which disburses grants and aids appropriations, is subj etc to the requirements of Section 216.347. Florida Statutes, and [he Grantee is therefore no[ alloyed to expend any funds received through this Agreement for the purpose of lobbying the Plorida Legislature, the Department, or any other state agency. This Agreement, yhich disburses grants and aids appropriations, is subject to the re quiremencs of Section 216.349, Florida Statutes, yhich are: (a) The Department and the Comptroller before disbursing any funds must independently ensure that the proposed expenditure is in accordance yith all legal and regulatory requirements and [hat this contract specifically prohibits [he use of funds for the purpose of lobbying the Legislature or any Slate. of Florida agency. (b) If the Grantee is a local government agency, non-profit organizac ion, or no[-for-profit organization it shall: (i) for amounts $25,000 or less, have its head attest that it has complied with grant provisions. (ii) for amounts greater than $25.000 but no[ more than $100,000. have a grant-specific audit performed in zccordance with the rules (b). If the Agreement is terminated during the second year of this agreement, 50 percent of the gran[ award. (c). If this Agreement is terminated during [he third year of [his Agreement, 25 percent of the gran[ award. 9. This Agreement may be terminated in writing by [he parties afford irg to the terms of their Agreement. 10. The Grantee covenants and agrees Chat Co the extent allowed by law, it will indemnify and hold harmless the Department and all of the Department's officers, agents, and employees from any claim, action, neglect, or omission by the Grantee during the performance of the Agreement, whether direct ar indirect, and whether any person or property co which the, Department or said parties may be subject, except chat neither the Grantee nor any of its sub-contractors will be liable under this paragraph for damages arising ouG of injury or damage to persons or property directly caused or resulting from the sole negligence of the Department or any of its officers, agents, or employees. lI. This Agreement embodies the entire agreement and understanding between [he parties hereto and there are no other Agreements or understandings, oral or written, with reference to the subject matter hereof [ha[ are no[ superseded hereby. 12. This Agreement may not be assigned or transferred by the Grantee, in whole or in part, without the expressed written consent of the Department. 13. This Agreement, regardless of where executed, shall be governed by and construed in accordance with [he lays of the Stale of Florida. I4. All notices, demands, requests or other instruments shall be given by depositing rile same in [he U.S. mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or telegram: (a). If co the Department, addressed [o: 1125 Conner Souleva rd. /, subject [o periodic inspect ions by the Department. I[ is [Fe intent of the parties hereto chat the owner of [he property described in Section 5 shall be [he owner of the planting and other installations included and stipulated in the gran[ application comprising [he Proj ec[. 6. The Grantee agrees to: (A) Submit to the Department an interim repot[ on project accomplishments by Nay 14 l9 93_ and a final report summarizing Project accomplishments as a pre requisl[e to a final satisfactory rated Cer[if Station of Compliance by the Department. (B) Submit detailed annual reports [o [he Department on the status of Che Project for three (3) years from [he date of a satisfactory rated Certification of Compliance. 7. This Agreement may be ce rminated under one of the following conditions: (a). By the Deparcmenc, unilaterally, for refusal by the Grantee to alloy public access co all documents, papers, letters or other material subject to Chapter 119, F.S. and made or received by [he Grantee in conjunction with this Agreement. (b). By [he Department, if the Grantee in any way fails co perform its duc ies under chic Agreement, following thlr[y (30) calendar days written notice by the Deparcmenc. (c). By the Grantee following thirty (30) calendar days written notice. 8. In the event this Agreement is terminated in accordance with Section 7 then [he Grantee shall refund [o the Department a pro-rated portion of the gran[ award based upon the following schedule: (a). If [his Agreement is terminated during the first year of the Agreement, 75 percent of the gran[ award. ~.'i tli due care in accordance with [he below listed "Prof ec[ Standards" cur [he property owned by: C1[y of Alan tic B h :md located a[: A00 Seminole Road, Atlantic React. PI. S16, T2S,R29E Specifically, the Crantee accepts [he below listed respons16111ties and duties: (a). Care and maintenance (including but not limited [o: planting, watering, mu It hang, staking, pruning, and fer[ilizing) of all trees and associated plant material in accordance with the Tree Planting and Naintenance Guidelines included herein as F.xh161[ "C", and by reference made a par[ hereof. (b). Keeping [he planting site free of weeds. (c). Moving and/or cutting grasses [o the proper length; (d). Replacing dead, diseased, or extensively damaged trees in [heir entirety, or replacing those that fall below original Project Standards. (e). Keeping the planting site free of li[[e r. The Crantee agrees to replace at the Ctan tee's expense all trees and associated plants which die within three (3) years from [he date of a satisfactory rated Cer[ifScation of Compliance by [he llepattmen[ or [hat par[ of the project that falls below Pro]ett Standards. In Che event any trees must 6e removed and replaced for whatever reason, then [hey shall be replaced by trees of the same grade, size, and speclf ita[San as provided in the original plans for [he prof ec[ (minimum zequ irements for plan[ stock are Florida trade No. 1 or better). The above named functions [o be performed by the Crantee shall be G reimbursement. Payment shall be made following submittal of: a satisfactory rated Certification of Compliance by [he Department, a final report summarizing prof et[ accomplishments, and dated invoices with detailed documentation of all project expenditures as described in 6zh ibit "A" and "8", excluding the three (3) yea[ tale and maintenance requirements. A sixty (60) day grow-in period will be required after project completion. Ce r[if ication of Compiiance'by Che Department may be requested at any time after project completion, but inspection for cart ifica[ion shall no[ take place until at leas[ sixty (60) days after project completion. Upon receipt of a satisfactory rated Certification of Compliante, the Crantee may submit dated invoices for final payment. All invoices for reimbursements must be received by [he Department on or before .lulu 1 19 9; (a). Dated invoices or receipts for fees oz other Compensation for services or expenses shall be submitted in detail suffldent for a proper preaudit and pos[aud£c thereof. (b). Records of costs incurred under terms of this Agreement shall 6e ma in[ained and made available upon request to the Department ac all times during the period of this Agreement and for three (3) years from the dace of a satisfactory rated Certification of Compliante. Copies of these documents and records shall be furnished co the Department upon request. Records of costs incurred include all records of [he cosCS of [he Grantee and subcontractors ronsidered necessary by the Department for a ozoper audit Of Che project. 5. The Grantee agrees [o provide care and maintenance for Ctees and associated plants planted as a par[ of [he Project a[ [he Grantee's expense for a period of three (3) years from the date of a satisfactory rated Certification of Compliance by the Department. The Grantee shall maintain the project 7n a responsible manner and 3 .__.. _ _.... _.._ _..oxs::d..w NOW THEREFORE, for and inconsideration of the mutual benefits chat floe each to the other, [he parties covenant and agree as follows: 1. This Agreement is invalid unless returned by the Grantee [o [he Department on or before Apr31 2 19~~. 2. The effective date of this Agreement is 19 3. The Grantee shall complete all portions of [he project, excluding the three (3) year care and maintenance requirements described in Section 5 of [his Agreement, 6y July I 19 93 as set forth in Exhibit "A" SBA - J and approved by the Department on January 4 19~_. The criteria for [he Project are sec Earth therein. the three (3) year care and maintenance requirements vi 11 extend for three (3) years, effective the date of a satisfactory rated Certification of Compliance by the Department. The Proj etc to be performed by the Grantee shall be subject to periodic inspections by [he Department. The Grantee shall not change or deviate from [he project as dascribed in Exhibit "A" and "e" without written approval by [he Department. 4. The Grantee has estimated the Project cost to be 5 9.048.00 as shown on the grant application budge[ sheet included as Exhibit "B" and by reference made a par[ hereof. The Department agrees [o pay to the Grantee the total sum of S 4 800.00 or 53 percent of the final approved Project casts, whichever is less (the "Grant Amount"); provided, [hat, if [he Grantee's matching amount expended is less than the matching amount anticipated in Exhibit "B", then such grant amount shall be reduced by multiplying the gran[ amount times [he ratio of the Grantee's matching monies at tua lly yrovided [o [he Grantee's matching monies shown on Exhibit "B". Only those items which directly relate [o [his Proj ec[ as described in Exhiv its "A" and "B" shall qualify as allovab le costs. Project costs incurred prior to [he effective dale of this agreement are ineligible for 2 FLORIDA 1992 NATIONAL SMALL BUSINESS ADMINISTRATION TREE PLANTING PROGRAM GRANT AGREEMENT This Agreement, made and entered into Chis [he day of 19_ by and between [he STATE OF FLORIDA DEPARTMENT OF AGRICULTLRE AND CONSUMER SERVICES, a component agency of the S[ace of Florida, hereinafter called [he "Department" and the City of Atlantic hereinafter called [he "Grantee". N I T N E S S E WHEREAS, [he Department desires to increase tree planting on public lands within [he State of Florida by granting Funds [o the Grantee for [he purpose of planting trees as outlined in gran[ application Number 58A -~_, included herein as Exhibit "A" and by reference wade a par[ hereof; WHEREAS, the Department and [he Grantee are of the opinion [hac the citizens of the state would benefit from [he environmental improvement and the beautification of our communities and rural areas through the planting of trees; WHEREAS, the Department has awarded to the Grantee a tree planting gran[ for [he specific project set forth in [he National Small Business Tree Planting Grant Program Application Number SBA - 7 hereinafter referred [o as the "Project"; WHEREAS, [he parties hereto mutually recognize the benefits of the Project as described in the Exhibic "A" and [he need for entering into an agree men[ designating and setting forth [he responsibilities of each party; _....:~,...Y Hr. Carl Walker Pebcuery 17, 1993 Page Sro She local contact in your area is County Pocester Scott Crosby rho can be reached at 904/693-5055. I encourage you to ate rt rocking ri[h our forester early and maintain close contact with that individual throughout the implementation of your project. Specific local technical queationa should be directed [o the forester. All other questions concerning the SBA program, legal egreementn, or c)unges to thesppllcation should be directed to Orben Porestry Coordinator Joann Phillips at 906/688-6358. Plesse remember that: (1) reimburaemente or approved project ezpenditures rill occur after project completion and a satisfactory certificetioa, (3) small bueineeaea snot be used to supply and contract plnat the trees, (6) the three-year care and maintemace costa (if used as a local Butch) must be documented end submitted on an nnauel bats for the entire three-year period. She three-year care and maintenance period begins on the date of a satisfactory certification by the Department of Agriculture and Consumer Services, sad (5) all grant recipients are required to submit an annual project report for three years from the date of certification. I rich you good luck with the implementation of your SBA project. Pleese contact Orban Poreatry Coordinator Joann Phillips et 904/458-6358, if you have any specific queationa. Sinners y, B CPA COMSISSIOBEB 0 ICOLTUBE BC/phs Eacloaures cc: District Neneger Bruce Bill, Jacksonville District 511E S ' - - Florida Uepartmenl oCAgriculturc & Consumer Services BOQ CRAWFORD, Commissioner 'q~~~' 1'he Capitol • Tallahassee, FL 323~ri-0800 February 17, 1993 Mr. Carl Walker Beautification Coordinator City of Atlantic Beach 800 Seminole Road Atlantic Beach, PL 32233 Deer Mr. Walker: Congratulations( I am pleased to inform you that your 1992 National Small Bueaaesc Tree Planting Program grant application SBA-7 has been approved by the Department of Agriculture and Consumer Services end the U.S. Small Business Administration (SBA). A grant award of $4,800.00 along vi [h your matching contribution of $4,248.00 will result in a total project funding level of $9,048.00 for the 1992 program year. Enclosed are four originals of the Plorida 1992 National Smell Bus inese Administration Tree Planting Program Grant Agreement between the Stele of Florida Department of Agriculture sad Consumer Services end the Ciq of Atlantic Beech for Grnnt Application SBA-7. Do not fill in my of the dates, that pert of the Agreement will be completed upon execution by the Department of Agriculture and Cmeumer Services. Please have all four originals signed bl the authorized representative of your city and then return all four signed originals 6T April 2, 1993 to: Joam Phillips Urban Pores try Coordinator (SBA-92) Department of ritulture i Consumer Services 3125 Comer Boulevard Tallaha esee, Plorida 32399-1650 When ell originals have been signed and returned to this office, you will be sent: (1) a fully-executed original of [he Grant Agreement, and (2) a letter authorizing you to begin work on your SBA project. If the trees are to be planted on property other than your ow (end you have not already done so ), please provide ua with written authorization from the owner of the property for: (1) access to plant, and (2) three years of access for care end maintenance. Also included ae a part of this packet is Office of Management and audget Circular: •COet Prieciplee for Stnte and Local Governmen[e.• You should use this ae a bnsia for detersuning eligible grant expenditures. The U.S. Small Business Adminie[retion has specified that the general planting and am intenance guidelines found in the Porestrv Handbook (2nd Edition) are to be the minimum acceptable standards for this grant program. These guidelines have been euaox razed end updated for [he Plorida SBA grant program. The minimum planting standards for the Plorida SBA program are inciuded in the Grant Agreement as E:hibit •C•. CITY OP ASIAMTIC BFdC9 CIlY CO!@IISSIOB MEETING STAFF NSPONI' AGE1QlA TYP1[: Award of Gran[ for Tree Planting Program SUBlQ1T® BY: Carl Walker, Beautification Coordinatoz~ DASE: March 2, 1993 SAQGNO01®: An application vas made in 1992 for [he National Small Business Tree Planting Program. Ne were recently advised by the Fla. Department of Agriculture and Consumer Affairs that we were chosen as a recipient of the grant award. The project calla for tree planting on the grounds sur- rounding the City Hall complex; the amount to be awarded is $ 4500.00. The match by the City is $ 2805.00 foz tree cost and planting, and an additional amount of $ 1443.00 for maintenance ( fertilizing, pruning, etc. ) for a three year period. YECQl~A7i0N: Authorization for signature on Grant Agreement AITA[~15: 1,) Letter from Fla. Dept. of Agriculture S Consumer Services 2.) 1992 National S8A ree Piant i//ng ran JApgreement EEYIEilED Ht CIIY MANAGP3: ~ . AII~gn,~s/// {-~ /~ ORDINANCE NO. 33-93-5 AN ORDINANCE OF THE CITY CF ATLANTIC BEACH TO AMEND CHAPTER 2, Article II, BY ADDING SEC., 2-21 WHICH ESTABLISHES THE PROCEDURES TO BE USED TO FILL A COMMISSION SEAT WNICH IS BEING VACATED BY A COMMISSIONER SUBHITTING A LETTER OF RESIGNATION TO RUN FOR ANOTHER OFFICE AND PROVIDING AN EFFECTIVE DATE; BE ZT ORDAINED by the City Commission of the City of Atlantic Beach, Florida, as follows: Section 1. Section 2-21 is added as hereby written as follows: SEC. 2-21. ELECTION PROCEDURES FOR A COMMISSION SEAT BEING VACATED BY LETTER OF RESIGNATION. Passed by the City Commission on first reading this _ day of March, 1993. Passed by the City Commission on second and final reading this day of 1993. William I. Gulliford, Jr. Mayor, Presiding Officer ATTESTED; Maureen Ri City Clerk Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney . ,.~ Page Two Ordinance No. 95-93-55 PASSED by the City Commission on first reading this 22nd day of February 1993. PASSED by the City Commission on second and final reading this day of 1993. WILLIAM I. GULLIFORD, JR. Mayor/Presiding Officer A T T E S T: MAUREEN KING City Clerk Approved as to form and correctness: N C. J• EK, ESQUIRE ity Att ney . , r, ORDINANCE NO. 95-93-55 AN ORDINANCE OF THE CITY OF ATLANTIC REACH, AMENDING CHAPTER 18 SOLICITORS, AMENDING SECTION 18-18, FEES, TO INCREASE THE COST OF INVESTIGATION OF APPLICANT, AHD AMENDING SECTION 18-19 ISSUANCE, TO REQUIRE RECEIPT OF INVESTIGATION REPORT PRIOR TO ISSUANCE OF PERMIT, AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED by the City Commission of the City of Atlantic Deach, Florida: SECTION 1_ Chapter 2, Section 18-18 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: Sec. 18-18 Fees A fee of five dollars ($5.00) fifteen dollars ~15.00~ to cover the cost of investigation of the applicant and processing of the application shall be paid to the city clerk when the application is filed, and shall not be returnable under any circumstances. SECTION 2. Chapter 2, Section 18-19 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: Sec. 18-19 Issuance Upon furnishing the information and fingerprints required under Section 18-17, and upon_receigt of the investigation__report reguired under -section 18-18, the applicant shall be issued a permit, unless the information furnished in compliance with this chapter shows that the applicant has been convicted of a crime involving moral turpitude. A permit issued under this article shall be good for one (1) year from the date of issuance expire on September 30 following the date of issuance, unless earlier revoked as provided in this article. Every solicitor shall carry his permit with him at all times while engaged in soliciting, and shall display the same to any person who shall demand to see the same while he is so engaged. SECTION 3. This ordina rce shall take effect immediately upon its Fina: passage and adoption. 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' X si ,~L. ..s 6, -•L .- , ' ~ t ' ,y y.C;3 ~ '~.`F+4 ter r [ '3 rt in y,~p"/~ r l r ~ - `t r ..~ ; - H., ! _ s !.~ v3. y.' ~ b' a '- . e- +.. f - ~ 1. .tic t `{' .. ~a~~~~Xy ~_`~ i NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. ..^. ir--~ ii~~ \;q~ .~. w._...... .~ O FACTtMT wunq¢® COMMUNICATIONS SERVICE CO. A W Ipgp~ MOTOROLA ~~,b 3MAT PACIO SA{FS ANO SFAN~ PIIpN:(9O{I fNI-BOSS Fib: ryM16~1-9931 PROPOSAL FOR: ATLANTIC BEACH PUBLIC WORKS SUBMITTED BY=P.09 LAROSA R7TENTION' KELLY REID COMMUNICATIONS SERVICE CO. 1200 SANDPIPER LRNE 3230 KLINE ROAD ATLANTIC BEACH, FL. 32233 JACKSONVILLE. FLORIDA 32216 ITEM OTY MODEL NUMBER DESCRIPTION UNIT PRICE EXT PRICE 1 I D43MJA73A5 NAXTRAC 1C0 5 444.00 5 444.00 2 CHANNEL 45 WATTS SYNTHESIZED 2 1 H312 CONTROL STATION 5 300.00 _ 300.00 POWER SUPPLY DE50 MIC TOTAL EQUIP COST S 746.00 INSTALL S NA TAX f EXEMPT TOTAL PURCHASE E 744.00 TOTAL S 744.00 LE55 DOWN PAYMENT O AMOUNT DUE E 744.00 TERNS: AVAILABLE REPEATED. FEES: N/C PREPARED BY ROB LA ROSA UA7E 01/22/93 SIGNATURE C I TY OF ~~ ~~// ~ /Tl~l.QHlCC ~ULC.~ - ~urua.(i _ ____ ---~-- SOO SFMINOLE RQip - -~ ATLANTIC 6FAC11, FLORIDA JttJJ.SaeJ TF1FPt10NE (9Wl N]~ypp ------'~~~~ FAr (9Wi iA1yp5 d ODGET TRANSFER REQUEST FORH Transfer From: hccount liumher ______________ AmOUnC 001-50-02-541-4100 S 150.00 400-40-01-533-4100 148.00 410-41-01-535-4100 148.00 420-42-02-534-4100 ,150.00 430-43-01-533-4100 74.00 440-44-01-535-4100 74.00 Transfer To: S 744.00 Account Number ______________ Amouet 001-50-02-541-6400 S 744.00 Justification for Transfer For nev base radio for Public Works Department. Rx isting radio has been repaired numerous times co no avail. Radio has even been returned to the faFtory, but there vas no problem found. Radio is beyond repair, and fs a wascp of Funds to continue to cry co work on equipment. For further decails see REgp2995. Dept. Nead Requested Ry: ~~ Date: ~(q~RT City Manager Approval: /~R~ `~ ~ / 7 "% ~. OCro"lituil Date: ~.~~_ Processed ~~ Date CITY OF ATLANTIC BEACN CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: INTERFUND TRANSFER FOR NEM BASE STATION RADID SUBMITTED BY: Robert 5. Koeoy/Director of Public Norke ~~' Kirk R. Nendland/Finance Dlrector ~,((/ DATE: February 24, 1993 BACKGROUND: The Base Station Radio at Public Mocks Department has been repaired numerous tines but ie unable to be repaired to our satisfmction. TranemisSione are ecratcny and the range ie insufficient. The radio vas returned to the factory end they found no problem. Therefore, re have determined that it is a vests of funds to have this equipment corked on and ie Wore prudent to purchase a ner horse station radl o. The radio is used for the Public Norke, Senitetion, Atlantic Beach end Buccaneer Meter and Serer Utilities. Therefore, re ere proposing that funds be transferred from the 4100 Communications Account of each division to funtl the 9774.00 purchase. Trmcking the depreciation of thim equipment through e1x different accounts could be too cumbersome for future auditing and, therefore, it ie proposed that the transfer be made to the Public Norka 6400 Equipment Account. RECOMMENDATIONS: Approve the transfer of 9774.00 to purchase the nev base Station. ATTACHMENTS: Budget trsnefer request forty and vendor's inforsatio/n~.// REYIENED BY CITY NANAGER:____ j!r`i! ~~" AGENDA ITEM NO. ~_ f SINEk: S1.p f11p: Various 1000LSIT 110• 1000UIT TITLE 001-5002-51t•1100 (1) Y.Y. Ca•nf 4tialY iW-1001-SA-1100 N fYtN Cor•niu[ioro 110-U01-535-1100 N Seer co•niutiae <20-1202-SX-U00 S.nibtian fo~nica iom 130-1301-533-1100 Sec Wter Ooe.nlutiare KO-K01-S35-1100 Stc Sorer Oa~niutian m1-5002-511-K00 P.Y- Equip.ert Totes clTr a ulNrlc cEacx MUfEi IDJU3TMEYT EETECTi VE OSTE: 03-DS-eS AYYk0Yk1ATi0V5 ESTIMTm REVEYLF DEBIT CSEDIT DEBIT Qm1T 150 i<0 11S 150 71 71 7K TK 7K 0 0 EXYtNS11011: (1) Sb kY. ra0io for nelie Yorks. Dl0 r.0ie i• Doyvtl pofM o/ regir. 1YVkovEn sr: a. t.irb.ch, cisr Nrupor vetvNEO n: cirt Yedi.rd, rl~ oireeter urturm n: Sae corer, neat wrtc Do-. cawlsslDC scna flEaulcm: ra WTE YSEYNm: 03-DZ-n 1 t BaSOLDTIOII 90. 93-12 e RBSOLHT1011 TRANSrESSlac CBaTAIII 11DaiPS aeTVB~ roans WHEREAS, the City Charter of the City cf Atlantic Beath requires that [he City Commission approve all budgetary increases and transfers from one fund to anocher, and WHEREAS, the nature of budgetary systems and [hose day to day decisions affecting such budgetary systems require adjustment from time [o time, NOW, THEREFORE, BE IT RESOLVED by the City Commission of [he C1[y of Atlantic Beach, [ha[ [he attached Budget Adjustment No. BA-29 be approved for the 1992-93 budget. Adopted by the Cicy Commission March 8, 1993. fi fi f fi * * * * k * k * * William I. Gulliford, Jr., Mayor, Presiding Officer Approved as [o form and correctness: Alan Jensen, City Attorney ATTEST: Maureen King, CS[y Clerk w.. _e.. . ~... r.:. CITT Df silAMTi[ EEAON FIDGET MAISTRYI D~E° Y-m EiiECTIYE DATE: OS-W-95 iUD: G.:trtl fYW / ponce D~PEOpR1~TI0Y3 ESTIIMTm EEVERE ~T ~• •GmMT TITLE DEEIT OMIT DEBIT rREDIT Om-0000-766-9000 (1) Misc. 1ev- - priwtt Darotions t y~ 001-2002-521-6100 pttrol - Fp.iiptent 7,695 anus o 1,696 1,696 o E%plAY1T10Y: (1) 1De pelict Rapt. rectived •priwte dvrtten in tM s.suit of 61,695 for tM aptci iii pvyost b p:rWSinp • milt vldse twt~ far a pollu rthiclt. iMa trrrhr vill tuthori zt tM ~.Wi ttre. 1ivEOVED sr: n. Lei:bc6, tth w:rper nEPOtm ET: Rirt WriOlaaM, firwce Director rnnlrm sr: Dem r6ap.m, polio sits rD1EI1sSI0M 1CTIa EEilIRED: Tts D6TE pSE11tp: OS-01-95 ^ .. ^69DI.IRIOM MO. 93-1! A usoLUnoe Teensr~tlnc c~elit [WHIPS nefvm~ FO®S 4: REREAS, the City Charter of the Cicy of Ac lant is Beach requires Chat the City Commission approve all budgetary increases and transfers from one fund [o another, and WBEREAS, [he nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from tSme [o time, NOW, TBEREFORE, BE Ii RESOLED by the City Commission of the City of Atlantic Beach, that the attached Budget Adj us[ment No. BA-2R be approved for the 1992-93 budget. Adopted by the Cicy Commission March 8, 1993. • • • x • f • • • f • • e Flilliam I. Gulliford, Jr., Mayor, Presiding Officer Approved as co form and correctness: Alan Jensen, Cicy Attorney ATTEST: Maureen King, City Clerk ~~~Y ~~M~}~s~a~tM~E~fu~ ~nnlr I~Erutl ;, t.: :m:~. Ili h. Ccdn.~t. rla io~. L..., -, t. Uh'~I1 ft0 GY: ChiFt Uae id C. Thumps ~~ br, n.. nar~.h a. 1S93 - been interested in nl.GOk OJ hU: Rr. lf.lan4 - Peaih pcl:e UeG' mcnf. > ouir nu mr byl of d..o v- ~~ns for L.ia 1'oJ c ~ ~' to Pro•. F^:idence arld .~. oLV~t. on tUr ott iscr, on otrol, t-1e rr. o.d a s,=tens is Ct e Vast, and we would . ~., C... v:•r-ntu„I1Y Uut1rL uJ1 of tac ca LrU, tears with vi dao !-YCtr•m~,. -•-r.,1 weu6•. auU I-flare was an ar i. i. to in Lhorel toes about motile video sys tens>. ,.r re~.ul t. I .,- CUn[a~ted by ~ ci Ci:cn who oiler ed to purchase a svs tclr for Lh= Pol~cc Oc•partment. P.: ter pr it inq mobi lc~ video systems. we tcund cne that we would like to purchase ton aLP~uvall tUr .. tctcl Ut 1.1.G9h. I relate-d this intormaf.i en Co the citi:.en• ,end he >ent the Police Oepartrnent a check for 11.695 to make the purchase. ~.~ uurpo•-e' of thi bu ,oe!. ~djusfinent - t-.o ue~e f.his dUr.a t.i un to purchase the _,',r em. lh2 citL en who contributed the money did nUC want any publicity or media I ;anti cn Hew, er, I will be glad to pr o~;de the name of tite donor upon requcsC since the into) matt Un is nut contiAential in nature. GCCGMME 4C~gi lON: i recommend than Lhe Citv Commission aVGrove the proPae.ed LudgeL atllus invent so tha r. we can use the donation iU purc has5 a mobile video .v•, trm fur a police car. q 11 gCI1PLNEL: SEL 1N1-Oh MhIlriN ON OVIIE VIO S/ 1EIA F.C VIE WEG 0'r Ci('! MNPf~GCF: ___ ~ -- ~--~,~Eho:, 1TLM:----JAI' Response to EPA Action re: pN Meter malfunction at AB NNTP - Robert Koeoy reported that EPA requested additional information to eubatantiate the City's effort to repair the pH meter at AB NNTP and re rare mailing a response (mailed 3/1/93). Alan Potter suggested testing the resistance of the conduit and installing additional copper ground rounds in the interim, i. e. until the expansion of the plant. Trees on Sailfish Drive - At the February 22, 1993 Commission Meeting, the Beautification Committee recammended planting Sycamore trees on Sailfish Drive near the Pic-n-Save. These trees could interfere •ith a trelve inch rater line and a ten inch serer line and tro monitoring cells placed in 1990. The Committee recommended that any plane far trees should b¢ submitted in quadruple tc Public Norka for utility interference checks prior to bidding or obtaining quotes. The utility checks rill include rater, sever, gas, JEA and Southern Bell. 6. calla at Assisi Lane NTP - Harry McNally reported that the tro cells at the Aeaiei Lane NTP i3 rare rehabilitated an February 8, and February 19, 1993. The puwpa nor run four hours lees per day and pump 1100 gpm versus the previous rate of 700 gpm. Generator at Schooner's Bay Lift Station - Harry McNally reported that the specifications have been revised and the project rill be rebid in March 1993. B. Field Trip - The Committee recommended that a Saturday field trip be scheduled fro^ mid April to early May, beginning in the early morning, to the Mater and Serer Plante. It ras further recommended that the Cowmiamion, City Manager, Director of Public Morkm, Utility Plant Division Directors and Homeornera Association Presidents join in the trip. RSK/tD cc: All Attendees Hick R. Nendland/Finance Director Maureen King/City Clerk File - 93- NSCR r M CITY OF ~'lurtc'e b"iae! - ~(d=ida uoo xwoneFx uv[ - _..__. _ _ _.._ ______ ArLM'ilC aeACx, FLORIN 332Iw61 TFIFl(prE (9M) 3!I-StL /l 1 FA% nM 3(FSbU March 2, 1993 M E M O R A N D U M TO: Kim D. Leinbach/City Manager FROM: Robert S. Kosoy/Director of Public Morke RE: MATER AND SEMER COMMITTEE REPORT s35 V The Mater and Sever Committee met on February 25, 1993 and the attendees rere: Kim D. Leinbach, Jim Jarboe, Commissioner Fletcher, Dr. Ray Salwan, Alan Potter, Harry KcNally and BoD Kosoy. Itewe of diecueeicn rere: 1. 1735 Seminole Road (Me. Kayeee Pigford) - Alan Potter felt that roost septic eyetewa in the area Atlantic Beach annexed from the City of Jacksonville probably received cursory inspection during their installation. Hence, many of the eyetews sre on undersized lots (30 feet vide>, ors cemented over, and are no• about to fail. The Eeiling septic syetew at 1735 Seminole Road will require Me. Pigford to hookup to City serer. The Committee recowmended a pilot project of 980 LF fro• 17th Street to 18th Street rith an awaeeement to the affected howeornere for the coat of the project. 2. 2nd Yell et MTP f2 Mayport Road - The Committee recomwended that re advertise for Requcet For Proposals for the design and permitting for a 2nd roll at MTP t2. 3. AB MMTP ER:panwion - Robert Kosoy reported that 14 proposals were received on Mednesday February 24, 1993 and staff rill revier and provide a ehortliet of 3 firma. The City Manager rill revier the ehortliet and present to the City Comwieaion on March 8, 1993. The Committee roe concerned ritR looking at the phasing of construction, e. g. construct to 3.5 MGD at first, then add 1 MGD later. The Engineer selected should analyze the feasibility of such an approach. CIT! OP ATiANTIC BPA® CITY CO!ffiSSIOM MEETLIG STAFF 6EP0RT AGENDA ITQ1: REPORT ON USAGE AT ADELE ERAGE d DONNER PARR COMIDJNITY CENTERS SUBMITTED BY: ROSE N. BLANCHARD, PARKS d RECREATION DIRECTOR DATE: MARCH 1, 1993 BACRGBDUI®: THE FOLLOWIIiG REPORT COVERS USAGE IN THE COMMUNITY CENTERS FOR THE HONTN OF FEBRUARY 1993 ADELE GRAGE COMMUNITY CENTER AA SUNDAY MEETING 48 M FRIDAY MEETING 100 BRIDGE PLAYERS 16 BRIDGE CLASS g ART CLASS 47 CRIBBAGE 16 SCRABBLE 12 gUILTERS 75 AARP TAK HELP 20 CITIZENS AGAINST CRIME 12 WEDDING(RENEARSAL d UNP CLASS 30 CEREMONY) 77 PA810 ACADEMY PRIV. SCHOOL 40 SOCCER PARENTS MEETING 10 PRELIM.PLAN POR CONCESS. STAND 4 TOTAL 515 A.B.E.T. WORKSHOPS b REHEARSALS 240 ATTENDEES,CAST 5 CREW 497 TOT. 737 TOTAL USAGE AT ADELE GRACE COi4f.CENTER IN FEB 1993 1 252 DONNER PARK COMMUNITY CENTER The average of 30 children per day totals 600 SAT. FEB. 6th BULB PLANTING DAY 15 FRL. FEB. 12th VALENTINE PARTY 43 TUES. FEB. 23rd FAT TUES. MARDI GRAS 65 TOTAL USAGE AT DONNER PARK COHM.CENTER IN FEB. 1993 23 JACK RUSSELL PARK HOSTED 150 SCHOOL CBILDREN IN FEB. 1993 RECO!ltp~ATIOM: PLAN FOR FUTURE GROWTH IN NUHBERS! ATiA(~IIEN(g; NONF. REVIENED BY CITY MANAGER: ~ ~~ ~ZL~~2E~ / AGEI®A ITEM M0. _~ ~leaKO'' .ones r .~ 'C.e nj„~r+e~' Q I Roy Mu e -v I GJi l~is+»75 t h I U d s r v h Y JORDAN PARK --r MEMOP.ANDUM TO: Kim Leinbach, City Manager FROM: George Worley, City Planner ~ <C~~ DATE: March 1, 1993 RE: Property available for purchase near Jortlan Park Per the request of the City Commission I have attemptetl to ascertain the availability of property for sale in the vicinity of Jordan Park. The purpose of any possible acquisition is expansion of Jordan Park. I have been able to obtain the names antl addresses of property owners of property near the park. I have initiated correspondence with both to determine their asking prices. Following is a list of those owners and the assessed values of their holdings: Jake Burnett E2,800 Charlie Williams Jr. j16,200 Rosa Mae Milliams j17,800 Eleanor Jones E18,000 Attached is a map showing the locations and sizes of each of the above properties. ..: .3 _ Page 10 February 22, 1993 a r g o ree speec of the homeless. The Mayor would like the matter to be placed on the next agenda. He indicated it was his desire to help people that were truly in reed. There being no further business the Mayor ad]ourned the meeting at 10:30 p.m. William I. cull iford, Jr. Mayor/Presiding Officer A T T B S T: Trudy Lopanik Substituting for City Clerk NAME OF COMMNS. M S V Y V N February 22, 19939e 9 I C MMRS. I M S I Y I N No discussion before the vote. The motion carried unanimously. 8. Mayor to call on r+*v Commissioners. City Attorney and City Clerk: Commissioner Pletcher announced the Department of Transportation was conducting a seminar in connection with traffic and urban design relative to bicycle paths. The seminar would be held March 30, 1993, 8:30 a. m. until 4:30 p. m. at the Sea Turtle. Commissioner Fletcher suggested a representative from the City attend the seminar. Commissioner waters indicated he had noticed there were oceanfront homes in deplorable condition. Karl Gruenwald reported the Code Enforcement Inspector was looking into the problem. Commissioner Tucker announced there would be a Charter Revision Committee meeting Monday, Narch 1, 3993, 7:00 p. m., at the Clty Mall, and the public was invited. Mayor Gulliford announced he had been advised the city had reached impasse with the International AssociatloR Of Fire Fighters. Administratlon for the City agreed to bypass the Special Master provlsion of Florida State Statute 447.403 and present the impasse articles directly to the legislatlve body of the City. It was decided to hold the Impasse Hearing wedneeday, March 24, 1993, 7:30 p. m. Mayor Gulliford reported Reid McCormick, Neyor of Jacksonville Beach, volunteered to be a representative on the Metropolitan Planning organization, representing the three beaches cities. Mayor Gulliford reported he had received complaints from Atlantic Beach citlzens concerning people holding signs on public streets indicating "I'll work for food." Re indicated many such incidents were "scams" and that it was his desire to protect citizens from such harassment where possible. Chief Thompson reported that while officers can arrest anyone impeding traffic on state highways like Atlantic Boulevard and Mayport Road, begging for money was not a crime and his department was reluctant to do anything that could be construed as Page 6 February 22, 1993 1 -_ NAME OF _ I v ,_ I ~~ ,, ~COMMHS ~~M-- S L i N indicated reserve funds were being used to pay for I the design and construction of ongoing capital I improvement projects. He added that at the current pace of expenditures, reserves available for such ~ use would last until August, giving the City ample time to put the financing in place. Mr. Leinbach reported if the Commission desired to retain a financial advisor staff recommended utilizing Purvis & tray to conduct a search. Hr. Leinbach proceeded to outline some concerns he had relative to the upcoming process. He indicated he was concerned regarding the burden of so many projects on staff. He added many projects were scheduled for the future, with a small staff obligated to watch projects closely. With reference to DER financing, he indicated DER had ~ required more design information than staff had anticipated and, thus, he reported it would be necessary to move swiftly if it was desired to pursue DER financing. Lastly, he referred to the valuable contributions made by individuals to the overall process, and he indicated his only concern was how each related to the other, so that nothing would ^fall through the cracks.^ Mr. Leinbach recommended the City pursue the acquisition of the services of a financial advisor , immediately put out Request for Proposals to banks for at least interim financing purposes, and ~ continue utilizing the City's existing funds for as long as possible to minimize the City's money cost. Motion: Authorize solicitation of Edwards x Request for Proposals from banks for eletcher x interim financing Tucker x x 4aters x The question was called and the motion carried Gullifor x unanimously. xim Leinbach asked if agendas could be sent to the commission on Thursday instead of Wednesday, prior to Commission meetings. He indicated sending agendas out on Wednesday, along with the preparation of the City payroll, ha8 placed a burden on staff. The Commission agreed to have agendas sent out on Thursday. Edwards x Motion: Authorize City Manager's Fletcher Tucker x x office to send out agenda packets x 'T'hursday, prior to regular City Gulliford Commission meeting Page 7 February 22, 1993 NAME OF COMMAS. M S v Y v N B. Resolution 93-30: A ABSOLUTION TRANSPBRRING~ CERTAIN MONIBS BBTwEBN PUNOS Mayor Gulliford presented in full, in writing, Resolution 93-10. Motion: Approve passage of Edwards Fletcher x x Resolution 93-10 T k x uc er x x A discussion ensued and Kim Leinbach and Kirk Gulliford itendland answered several questions. It was x explained a budget transfer had been requested to increase any accounts which ended the year with a negative balance. The question was called and the motion carried unanimously. 6. Didinanrne- A. Ordinance i95-93-55 - Firet Reading AN ORDINANCB OP THE CITY OP ATLANTIC HBACH, AMENDING CHAPTER 18 SOLICITORS, AMENDING SBCTION 18-18, FEES, TO INCRSASB THB COST OF INVESTIGATION OF APPLICANT, AND AMENDING SECTION 18-19, IBSUANCB TO REQUIRE RECEIPT OP INVESTIGATION REPORT PRIOR TO ISSUANCB OF PBRMIT, AND PROVIDING AN HFFECTIVS DATB Mayor Gulliford presented in full, Sn writing, ordinance 895-93-55 on first reading. Motiop: Approve passage of Ordinance Edwards i x No. 95-93-55 oII its first readin a~ Fletcher Tucker x set public heariaq for Nerch 8 1993 M x x aters x x A discussion ensued concerning solicitors and the Gulliford x Mayor asked that the City Clerk place a notice in the city Newsletter advising citizens that solicitors must be licensed by the City. The question was called and the motion carried unanimously. 7. City Manager Reports d/or orr x~d C A. Report on water and Sewer Capital improvements and financial data Kim Leinbach presented a Mater-wastewater Report dated February 22, 1993. He reported staff presented unaudited financial information and projected water and sewer revenues for the next a.ve years, as airected by the Commission. Ho Page G February 22, 1993 The question was called and the motion carried unanimously. 5. Resolutions A. Resolution 93-9: A RESOLUTION OF THB CITY OF ATLANTIC BEACH OPPOSING THS ADOPTION OP THE PROPOSED DSPARTMBNT OF NATURAL RSSOURCBS RULB 16B-55 Mayor Gulliford presented in full, in writing, Resolution 93-9. Motion: Approve passage of Resolution 93-9 commissioner waters objected to the second and third paragraphs in the Resolution. He added he did not object to the concept of the Resolution; however, he felt the language contained in the second and third paragraphs was not relevant and that the Resolution could be approved without the aforementioned paragraphs. Substitute Motion: Approve passage of Resolution 93-9, as mended, by deleted second and third paragraphs contained therein The question was called and resulted in a vote of 2-3, with Commissioners Edwards and Tucker, and Mayor Gulliford voting nay. The motion failed. A discussion ensued and it was decided to delete the third paragraph only, and substitute new language indicating the State of Florida had not adequately educated the public about Sea Turtles nor had it offered sufficient assistance to local governments to provide such education. Substitute Motion: Approve passage of Resolution 93-9, as mended, by deleting third paragraph and substituting language indicating State of Florida had not adequately educated the public about Sea Turtles nor had it offered sufficient assistance to local governtents to provide such education I ~ I ~ V NAME Of' COMMflS. M S;Y;N Edwards x x. Fletcher x, Tucker x~ x. Waters I i x Gulliford x', Edvards Fletcher ~ z I x Tucker Waters x x Gulliford) Edwards F12tcher Tucker Waters Gulliford x The question was called and resulted in a vote of 4-] with Commissioner Edwards voting nay. The mct.t .n earned. ~~ gage 5 February 22, 1993 -f7o discussion before the vote. The-motion came unanimously. C. Bid #9293-9 ditch spraying and lagoons commissioner waters inquired as to whether Bob Kosoy was aware of the chemicals that were used to spray ditches and lagoons, to which Mr. Kosoy replied he was aware and that he intended to ask for a daily report from the contractor. Potion: Approve passage of item C of the Consent Agenda D. Request for expenditure from Beautification Capital Improvement Fund for tree planting project commissioner Edwards referred to the desire of the Beautification Committee to install 12 Sycamore trees, 10-12 feet in height, on the west side of Sailfish drive, from Atlantic Boulevard, north to the parking lot entrance of Pic N' save Drug store. Ne indicated the Sycamore tree had many roots and, thus, would cause problems infiltrating the city's sewer system. Commissioner Edwards felt the city should not be involved in the wholesale planting of trees, and that funds could be used in more useful ways. A discussion ensued concerning having businesses participate in the cost of planting trees, and the Mayor indicated he would like nearby businesses to participate. Motion: Refer the request for expenditure in the amouat of 12,990 from Beautification Capital Improvement Fund for a tree planting project back to the Beautification Committee for further study. The couission would like the Committee to explore planting of trees other than Sycamore Trees, and the commission would like to have monetary participation of nearby store owners in the project It was suggested aim aarboe write a letter to store owners for the Mayor's signature. it was suggested the Beautification Committee contact Public works to ensure trees are not planted near city sewer lines. v v NAME OF' COMMRS .M S 7 N ~iEdwards x !x 'Fletcher x Tucker ;x x Waters x GUlliford ~x Eavards x Fletcher x Tucker x I I x waters x x Gulliford x i February 22, 19939e S CCMMAS. M S v Y v NI decided to conduct interviews Monday, March 8 l , 1993, 5:30 p. m., prior to the regular Commission meeting. n. Discussion and related action concerning contract modification for construction phase service and resident observation for Atlantic Beach Mater Treatment Plant 1 & 2 Bob Kosoy presented request for approval for contract modification for construction Phase Services and Resident Observation for Atlantic Beach Water Treatment Plant 1 & 2 Expansion. He explained the FDER Consent order work was expected to be finished by March 24, 1993 as directed. However, additional work requested by the City, due primarily to HRS requirements would require an additional s-9 weeks to complete. The revised ~ budget was ;26,566.35 for Professional Services during construction, and 539,000 for Resident observation during construction for a revised total of ;65,556.35. The revised budget was ;243 03 . lower than the original budget due to savings realized in Resident observation. Notion: Approve Contract Edvards Fletcher x x NodlflCdtlOA for COrIStrUCtlOn Phase Tucker x :: Services and Resident observation for i watecs x Atlantic Beach Mater Treatment Plant Gulliford x 1 and 2 Expansion. Revised budget ;26,566.35 for professional services during construction, and ;39,000 for resident observation during construction for a revised total of ;65,556.35. No discussion before the vote. The motion carried unanimously. 4. Consent Agenda: A. Mater and Sewer CoYittee report C. Bid 4`9293-4 ditch spraying and lagoons D. Request for expenditure from Beautification Capital Improvement E. Hid for sale of brush chipper Cou issioner Waters requested Item C be withdrawA from the Consent Agenda. Commissioner Edwards requested Item D be withdrawn frw the Consent Agenda. Edvards Motion: Approve passage of the Fletcher Tucker xI Consent Agenda with ~hn a e..«..... _ Item C and Item D -~---r ~..... ~` water` x x Gulii. ord x Page 3 I ~ February 22, 1993 I NAME OF I v Y v COMMAS. M S N of the wail. He explained stucco would be more durable and less prone to abuse. After discussion, it was felt it would be prudent to follow the recommendation of the architect and use shingles along with stucco. Motioa: Have the (Edwards x x Architect make suggested Fletcher x changes, develop an amended Tucker x lx Plan, and put out to bid waters x Gullifor x After discussion it was decided to have a workshop so that all interested parties could meet and come to a consensus concerning the use of the building. Commissioner Edwards withdrew the motion and Commissioner Tucker withdrew the second to the motion. it was decided to have a workshop Nednesday, March 3, 1993, at 7:30 p. m. The purpose of the workshop would be for the Commission to meet with all interested parties, review the revised plans, and establish the use of the building. Mayor Gulliford introduced Sherette Simpkins, chairman of the Donner Community Development Corporation. Ms. Simpkins invited everyone to attend an open house of the Donner Couunity Center, 1671 Francis Avenue on Harch 14, 1993. b. Property for sale in vicialty of Jordan park George Worley, City Planner, rePortedconcern£ng property available for purchase near Jordan Park. He indicated he would have names of property owners and asking prices at the next meeting. C. Discussion and related action concerning ranking of architectural proposals for expansion of the Public Safety building David Thompson, Police Chief, presented rankings of three architectural proposals for expansion of the Public Safety building as follows: (1) Pleet ~ Associations, (2) Duff & Associates, and (3) RAH Architecture. The Hayor explained the Couission would hear proposals, rank the fires, and enter into negotiations with the firm who was ranked first. If in the event negotiations did not proceed to everyone's satisfactory, negotiations would pursue with the fire rnnrew tee,.,..... .~ .._ _ February 22, 1993 schedule utilizing Mi. Kosoy's projected figures,_ NAME Of COMMRS. l M, i SI ` I YI ~ ~ y e nex ommission mewing. M~oid indicated her desire to convince her neighbors to pursue the installation of sewer at the present time, before more problems were experienced. Kim Leinbach, City Manager, introduced Tim Richardson, who conducted consulting and training sessions. Mr. Leinbach explained it was his desire to have a Goal Setting meeting, and utilizing Mr. Richardson would not only provide better training and expertise, but would also enable the City Manager to work with the Mayor and Commissioners. ~ Mr. Richardson explained it was the purpose of the meeting to come together with ideas, accomplish goals, and to work as a team. It was decided to have the meeting Saturday, all day, March 27, 1993, ut the Community Center. 3. Old Business: A. Discussion and related action regarding the presentation of proposal for construction of recreation complex at Jack Russell Park Gerard Vermey, Architect, presented architectural drawings for expanding the recreation complex at Jack Russell Park. Ne explained the design incorporated the existing concession stand into a two-story building that was 60 x 50. The YMCA would have 1,088 feet designated £or its use in exchange for the removal of the existing trailer in the park used by the YMCA. The ground floor would also have two smaller meeting rooms, a storage room for Little League equipment, a concession stand and restrooms whlch could be accessed from either inside or outside of the facility. In addition, a broadcast booth would occupy the second floor. Several changes were suggested and decided upon with reference to the building plans, and Nr. Vermey indicated he would revise the plans according to the wishes of the Commission. A discussion ensued concerning setting policy as to the organizations that would use the facility, but no policy was set at this time. A discussion ensued concerning the facade of the building and Gerard vermey recouended having shingles similar to the City Mall on the second-story booth and half way down the first-floor walls, with stucco on the bottom half MINUTES OF THE RBGULAR MEETING OF ATLANTIC BEACN CITY COMMISSION HELD 1N CITY HALL, 800 SEMINOLE ROAD, AT 7:15 P. M. MONDAY, FEBRUARY 22, 1993. PRESENT: William I. GUlliford, Jr., Mayor Glenn A. Edwards L•,~man T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters, III, Commissioners AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Trudy Lopanik (Substituting for the tJE OF COMNIIiS. M O T I O N S E C O N D y O T E D Y E S y O T E D N O The meeting was called to order by Mayor Gull iford. The invocation, offered by Commissioner Fletcher, was followed by the pledge to the flag. 1. Aooroval of the minutes of the regular meeting of February 8. 1993. Edwards x x Motioa: Approve minutes of the Fletcher x regular meeting of Pebruary 8, 1993 Tucker x x waters x No discussion before the vote. The motion carried Gullif ord x unanimously. 2. Recognition of Visitors: Rose Blanchard, Parks and Recreation Director, introduced Gail Baker, Camp Counselor at Donner Park. Ms. Baker encouraged people to visit Donner Park Monday through Friday from 3:00 p. m. until 5:00 p. m. Kaysee Pigford, 1735 Seminole Road, reported the drain field supporting her septic tank had failed and that she was advised by a plumber her yard did not contain enough land to have an adequate drain field. She indicated she had rented a Port-o-Let to temporarily alleviate the problem. A discussion ensued concerning the possibility of bringing sewer to this site. Zt was decided to turn this matter over to the Water and Sewer Committee for study and recommendations. In the meantime, Bob Kosoy was instructed to contact the Health Department as it was felt they would provide emergency assistance to Ms. Pigford. Mr. Kosoy was instructed to furnish some type of projected estimated of per foot cost to provide sewer to Ms. Pigford, and Rirk Wendland was asked to provide a ten year amortization D. Staff evaluation of [ethnical proposals for expansion of Atlantic Beach xas[evater Treatment Plant (Robe[[ Kosoy, P x Director) E. Discussion and related action concerning repair of xei rs on DAVCO plant clarifier (Robert Kosoy, PN Director) F. Action on purposed CDBG contract with the City of 3acksonville (City Planner George Worley) 8. City Manager Reports and/or Correspomdenee: 9. Mayor to call on Ci[y Comaissiocera, City Attorney sad City Clert: Adjournment NOTE: 5:30 pm presentation by architects regarding Pu61ic Safety Bldg. a CITY OF ATLANTIC BEACB REGULAR MEETING OP THE CITY CO1lf155ION, MARCH 8, 1993, 7:15 P. M. ACE10)A Call to Order Invocation and pledge to the flag 1. Approval of the minutes of [he regular meeting of February 22, 1993 2. Recognition of Visitors: 3. Old Business: A. Discussion and related action concerning authorizing Che architect to proceed with plans, specifics [ions and bidding relative to improvement with Jack Russell Park concession stand B. Repot[ with related action relative to property for sale adj scent to Jordan Park (George Worley, Ci[y Planner) C. Purposed sign for Shoppes of Nor[hshore (George Worley, City Planner) D. Discussion and related action concerning arthitec[ for improvement for Public Sa fe[y building E. Interim report from the Parking Study Committee (Commissioner Fletcher) ALL NATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSZDERID TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN TAE PORN LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL HE REMOVID PROM THE CONSENT AGENDA AND MILL BE CONSIDERID SEPARATELY. SUPPORTING DOCUMtNTATION AND STAFP RECOPi"J;NDATIONS NAVE BEEN PREVIOUSLY SUBMITTID TO THE CITY COlR1ISSION ON THESE ITEMS. 4. Consent Agenda: A. Community Center usage report for February B. Water and Sewer Committee report 5. Resolutions: A. Resolution /93-11 relating co [he purchase of mobile video system for a police vehicle B. Resolution -93-12 relating co purchase of new base stacion radio for Pub lit Works Department 6. Ordinances: A. Final reading and public hearing of OrdSnance I95-93-55 relative co amending [he cos[ of investigation for solicitor's permit 8. Incroduttion and first reading amending Ordinance 133-93-5 relative co election procedures for a commission seat being vacated by a letter of resignation 7. Mew Business: A. Report and recommendation concerning [he state grant for [rte planting (Carl Nalker, Beaucificacion Coordinator) B. Discussion and related action regarding people holding "He'll work for food" signs (Mayor Williaa Gulliford) C. Authorization [o purchase software package to track Section N assessments (City Clerk Maureen King) REGULAR COMMISSION AGENDA MARCH 1993 ~G -