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Nl S7R116 OIIH. x716 ae sa7:ulamms ratNhD TD aloNSns a7u1r a lnna fOEIIDR93-19. cln N'M6ER IEDl6'IFD DaD-f9F.s FI61 D71FA F161167II6 FI116 Ynl. fAl. iNFE 131 N7F a0 SfJFDILE Fa 0.I®Fl NrF7116. owrtr Lln Naaffx Ftr1[YOFD IFSalif1D10 TD cln [T1DaEY FDR IFIIEY. N1 S1D716 ORH. ro eF eto n 93-M. w = DESIa ENi71ffA; ~U • C067NC71a F16DffA a0 IN91ELI4; b D]NNCIa ~_s. ze, ~l~ M ~ SEP 2 1 1993 .--r crrY of ATI,ANrIC >~ soo s Bnoo A'RANI'IC BF7~. EIAItIIY+ 32233 I III+~BY MAKE APPLICATIR'1 POR A LIB/ ~ ~'T TBC PC%dAWII'1O BLSINF: S lFSI.INC. AUxsCa~ _ v - B~ana F~ T~ ru,'~ a' ~ BosnaSS "~rnvl Gee h ou5~ n4 ~nr 1uo~ r ~/p~AL aFFlccrx ` e3_.l e ~ ADDI~~ BCI~ PBOtB •, ~ ~. ~- - tSlo 2 ~ BDSre~ss FaONE 8~}I- I~Z n*~ ~ arFSa~3~ ~c ~ ~ rsc~xse t a5yb-56o-?~t-q7I FFIIERAL TAx I.D. ~~_ ss. t 5~ l-'~ -2.45 3 srw~ zs~ ~~, zP AFFLICamE I, TBe ZRIDF~I(2gD a~ A!D AFFIx+ TAT Tk~ ABODE sm~s Aim TPL1E ALID ~T- I U[ .yam rcamuE OP A LIGab'L' BY TBE CITY ClF1IIC IIi !D !E ~' 7AE ~ FOR ~~ AIL ?Er7{/LSIOtiS VY~y I~LSEYFB A B(~ IN T~ OF TAE OCR ~ ~IIY+N(ES PIIZCAItZQ7G 1U ODTIJOCI'II'~ CITY OF ATLANPCC BFrCFI• ~ . (~l TI77S Ap 'S SIQ p~~~e-T - ~'~1 L b' ~ ~ 3 rmr~ NOIE: ALL OOCUPATIQ~Y+Z. LI(3'SESE4 PJV?IBE SEE'YF2'®F3Z 30 OF FI~i YEAR ppFLTCATIQi AHI1/OP. PAYl53lC DOES N7f i70[iS'PIT(1II: AYFA7~AL OR ISSUI+NCE OF A LI('fNSE .. ... .~.. .;a s,...- rarnriau ~' PInPEIa'Y (II'' AVAIIA°TF) QTY OP ATTANI'f(,` ~[ 800 rnlnY4F ~ A77ANPIC HIIKH, FLORIDA 32233 I BII8'9Y lARE APPLI(7~TiCN FOR A LI(EZSE/TRANSPIIt 10 OCNDOCT T~ FOLI1JIIDiG BGSIlII'5.i: g[Sp~,g NAt~ er i r ~ .Y.fdH (7C~ MCA i0.1, ~j3 G+parrL ~ I AiL, BUSINEiS LOCATION AiX-~f U26GE. CDA1AlJ/-'i ~ y ~t~,TC-~'- LHCAr. ~TiON Gg PK1PPIaR (IF AVAIIAHIE) iwuzNC ADDAES.S /4z3 R'~~r+ M/ Art scr/ 32233 EKPfAIIi POtd% R96 NA10i~ GF '~_ TO ?ReJ, PC- THE'A7C~ ANa i7K.'~1~?-"- ~WR~5NOp5 7D TNC- COHIU/Ui ~ Hi~l(PRI2ZXZPAL CFFi~t CsYYLscW HGi2,ey /~+i~tiE ~f'FIStIL UIf£~C'~T' ~A~s f923 ~~cia M/. rl'rL.lSW 32133 PsG« .va Nom ~~ .L~6- 3394 DATE cr au~~,~ I lZL• sic G ~IVeas Llca~ # ~1 X00-(0211~{I F~KI. TAX I.D. # n'vul ~ ~~ir- s.s. #~r~- s6 -3596 sTATe LI(ELS"LL NQ~10e[i, II+ APPLICASfE I, THE txffitsIt2~ :~+AN Ata AFPIRS Tffi~T THL' ABWE STA'ffi~ffia15 Ate T~ ANO oIXIIaCT. I PLO@R'R Ut~D1lD '~T LS'S1NK7: GF A LI~~E BY T8E QTY QffiS. III NO PAY 1~LIEVFS NE OF 19E I PlR OR@L'II1i70E Nrffi ATS. PfC)VISI(IS OF THE QIC Cp ~L'.WfH(PS PffitrAIIIDT 7V IXIiIOLTING A BOSIt8SS5 IN THE QTY OF ATLANTIC BPIKTi. n eP Pscaiar"s sI TITLE Purr rmrre DAB N~rE: ALL OOQ7PATIONAL LI(33i5F5 EXPIEE SEPIII~SER 30 OF EA(31 YFAE APPLICATION AND/OR PASRffi~lr DOES NDT IXxb1Z1SAE APPHC7VAL OR ISS[p+lA'~ OF A LI~tSE s S - -- ~. sc»~..a~.:..Vae~t: ~tLartle b"eaek - ~lesisla D« s+mm~e~ urre AFIM'nC lF.1Ll1, FIUxoH ]32Ui1F1 FA%pM) 2(FSW September 14, 1993 To: Alan C. Jensen, Esquire From: Maureen King, City Clerk t"~ Subject: Occupational License - ABET Atlantic Beach Experimental Theater has applied with this office £or an occupational license for their theater at the Adele Grage Community Center. I understand you are working on the contractual agreement between the City and ABET for use of the Community Center and i would appreciate very much if you would research the licensing requirements and advise us accordingly so we can get both the licensing and contract for use of the facilities resolved. For your information the Community Center is located in an HS-2 zoning area and an individual wishing to open a business in an RS-2 district would require a Use by Exception. However, the City Commission, in April 1992, authorized ABET to use the Community Center for their theater activities and this raises the question as to whether Further approval would be required from either the Community Development Board or the City Commission. It is my understanding ABET has applied for non-profit status but would not be classified as a charitable organization. Also, Habitat for Humanity of Jacksonville Beaches, Inc., has applied for an occupational license at the Community Center. While no license fees would be charged since they are a charitable organization, we would appreciate your opinion as to whether they, also, would require a Use by Exception. we are anxious to get these issues resolved and if it would be your recommendation that these matters go before the City Commission for further action, we would propose ~o have this on the agenda for the commission meeting on September 27. We appreciate your assistance. xc: City Commission City Manager ......._ ,w._- .. .,._... m.r.. - k. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: ACTION BY THE CITY COMMISSION REGARDING OCCUPATIONAL LICENSE FOR ATLANTIC BEACN EXPERIMENTAL THEATER AND HABITAT FOR HUMANITY OF JACKSONVILLE BEACHES, INC. SUBMITTED HY: MAUREEN KING, CITY CLERK DATE: SEPTEMBER 22, 1993 BACKGROUND: The attached memo to the City Attorney pretty well explains the situation regarding the businesses which are operating at the Adele Community Center. The question which needs to be resolved in order to issue occupational licenses to these businesses is as follows: will either of these businesses need to apply for a Use by Exception, and if so, should the 5100.00 application fee be waived? ATTACHMENTS: Memo to City Attorney Copies of ap(p~l/i/cations for occupational licenses REVIEWED BY CITY HANAGER: `/M~~` i~ AGENDA ITEM NO. Mr. Kim D. Leinbach September 8, 1993 Page 4 rv. owrre2 suePf.~D Docunmvzs• 'Itre City of Atlantic Beach will supply ali available drawings, reports, documens, etc. required by PH&A to perform the work described hereanbefore. PEi&A will mahaain the provided documents aM reUrm the documents in their original cardaion to the owner upon project caoclusan. '17ris request is not all inclusive and additiorul infomudion and doamentatioo may be requested. If this proposal meets with your approval, Please execute bektw ro albw us to proceed with the Services immediately. V W you Nan flartenstein, P.E. Exeadive Vice President AH:bk Acceptance of Proposal Date I _yYSr's34Y~. . ,r:.~ -. ~a6e.iCS..i.:. r1J15 -. --x :._ Mr. Kim D. Leinbach September 8, 1993 Page 3 C. Conynrction Permit Application PH&A will ptepare the Application to Construct Domestic Wastewater Facility during the preparatiort of the Pteliminary Engiceering Report and development of Conceptual Drawings. D. Final Design a_~ C....rnn ]locunrarts PH&A will prepare Futaf Design acrd Contact Dacrrmeots within 12C days of authorintion to proceod. PH&A will Provide preliminary, 30 penxnt, fA percent, 90 percent and 100 percent final doaments as identified in Attachment D. E. Advertising B' inn 1 Aw rd of a rrLr. r..w.rr The services tequ"ued to satisfactory perform advertisemem, bidding and award of construction contract shall require a maximum of 60 days. m. Compensation for the work identified in the Scope of Services shall be as follows: A. Preliminary Design Report 518,775.00 B. Conceptual Dawings 510,530.00 C. Construction Permit Application 512,725.00 D. Final Design and Contract Document 5266,000.00 E. Advertising, Bidding and Award Constmction Contact f10.000.00 TOTAL f318,030.00 The PreGmitury Design Report will be compensated on an hourly charge basis as indicted in Attachmem A. The above Final Design and Contract Docurnem compensation includes upset limits of f5,000.00 for field surveys and 54,000.00 for geotechnical services which will be diraK reimbursabks. All other work will be compensated on a rat to exceed basis as irdicated above. Mr. Kim D. Leinbach September 8, 1993 Page 2 C. Constmaion Permit ApplicaYron PH&P. will prepare an Applica[att to Constnra Domestic Wastewater Facilities for ezecutioo and submittal by the City of Atlantic Beach in accordance with Attachment C to this Contract Authorvation. D. Final Design and Contra[ Documems PH&A will prepare Fim1 Desigo and Connaa Documents for expansion of the Atlantic Beach Wastewater Tmtmeot PLwt in accordance with Attachment D of this Contract Authori7atioo. E. Advertising Bidding awl Award of a aion rr'da PH&A will assist the City of Atlantic Beach in advertising, bidding and award of amswaion comma io accordance with Attachment E to this Contma Autlroriution. II. I~~RAM SCHEDULE: PH&A will complete and submit to the City of Athrntic Beach the documents indicated in the Scope of Work yr the following time frames. A. Preliminary Design Report The preliminary design report schedule is dependent upon completion and accorance of the Reuse Feasibility Study, Antidegmdation Study and WQBEL Study. The preliminary design report will be completed within 911 days or 30 days following fmal accepance of the Reuse Feuibility Smdy, Antidegradation Study and WQBEL Study, whichever is longer. B. Conceptual Dmwines The conceptual design drawings will be developed by PH&A during the time frame of the Preliminary Design Report. ~i/•~_/ ~PITYAN /I HARTENSTEIN Q ASSOC INC E N G I N E B R S - .~- To : "~. l .tea sor September 8, 1993 O o.~ia ...-mss ra .river ~d~ ~cc •I Mr. Kim D. Leinbach City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 RE: Contras Authorization No. 5 A. Preliminary Design Drawings B. Corlcephral Dnwiogs - C. Cortstrusion Permit Application D. Final Design and Contract DtKalrnents E. Advertising, Bidding a~ Award of Construction Contract City of Atlantic Beach PH&A Pmjes No. M-706 Dear Mr. Leinbach: In accordance with the provisions of Sections 1 and 3 of the Agreement between the City of Athmtic Beach, Florida and Pitman-Haritnuein & Associates, Inc., Engineers, (PHgcA) dated lone 4, 1993, PHBcA proposes to furnish the folbwing services az outlined bebw in the Scope of Services for the Atlantic Beach Wastewater Treatment Plan[. I. SCOPE OF SERVI G A. Preliminary~gjEu R_-- PH&A will provide engirleervrg services required b prepare [he Preliminary Design Report az required uMer Florida Adminiuration Code Chapter 17fiW and az described b Attaclunent A to this Contras Authorization. B. Conceptual Drawinvc PH&A will prepare Conceporal Design Drawings in accordarce with ARachmem B to this Comas Authorization. The in conjunction with the Prelim' Deli n ~~~ Design Drawings rnar3' g Repori and an Application to Conslrus Domestic Wastewater Facilities should suffice to obtain a construction permit or an intent to grant a constnrsiou permit from the appropriate reguUtory agency. 101 CENTURY 21 DRIVE ~ SUITE 207 • JACKSONVILLE, FLORIDA ~ 32216 ~ (90117243516 ~ FAX (901) 7249{63 CITY OF s~Cla«tle ~eaek - ~loTUfu uw sAnvrlrol I.Aive _- ..-_ _ _ _.________ ATLANTIC ai I[:N, fl.0ala 1S2A.Op TT].FPIIONE INI) NNW September 23, 1993 M E M O R A N D U M TO: Kim D. Leinbach/City Nanager FRON: Robert 5. Kosoy/Director of Public Norke • RE: DESIGN CONTRACT FOR ATLANTIC BEACH NASTENATER TREATMENT PLANT EXPANSION I have reviered the Eolloring attached documents: 1• Letter from Alan Nartenetein, P.E. to Kiw D. Leinbach - 4 pages, dated September 8, 1993. 2. Attachment A Preliminary Design Report f5 pages) 618, 775. 00. 3. Attachment B Conceptual Draringa f2 pages) 610,530.00. 4. Attachment C Construction Permit Application ( 1 page) 612,725.00. 5. Attachment D Final Design and Contract Document (12 pages) 6266,000.00. 6. Attachment E Advertising, Bidding and Arard Construction Contract <2 pages) 610,000.00. The total proposed not to exceed fee ie 6318,030.00. This fee is the negotiated price presented to the Nester and Serer Committee on September 16, 1993. The Committee recommQnded approval of the proposal fSee Mater and Serer Committee Report No. 97) rith the provision that language be changed an the letter to you to reflect a 'not to exceed' proposal. This language has been incorporated and I hereby recommend acceptance of the proposal. The Mayor's or your signature and date rill be needed an page 4 of the original proposals after approval by the City Commission. RSK/mc attachments cc: File - A8S-2 RESOLUTION NO. 93-41 A RESOLUTION ADOPTING AN OPERATING BUDGET FOR TAE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1993 AND ENDING SEPTEMBER 30, 1994 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. That the attached budget, incorporated and adopted herein and made a part hereof as Exhibit A, be and it is hereby adopted and approved by the City Commission of the City of Atlantic Beach, Florida, as the budget for the City of Atlantic Beach for the fiscal year 1993/94. Section 2. That an ad valorem tax of 53.1721 per thousand dollar va uation on all real property be levied within the corporate limits of the City, provided however, that said tax shall not be levied upon property in the City of Atlantic Beach claimed and allowed as homestead under the General Laws of the State of Plorida. Section 3. That a tax of 5.1055 per thousand dollar valuation be levied on all real and personal property within the corporate limits of the City of Atlantic Beach including homesteads, and the funds raised therefrom used to pay interest and principal on general obligation bonds maturing during the fiscal year, such levy to be collected in cash and kept in separate accounts for the purposes designed in the bond indenture. Section 4. This resolution is proposed, considered and adopted under the provisions of Chapter 166 and 200.065, Florida Statues. Adopted by the City Commission this 27th day of September, 1993. William I. Gulliford, Jr. Mayor, Presiding Officer Approved as to form and correctness: Alan Jensen, City Attorney ATTEST: Maureen King, City Clerk _ ~,a,....~_c. ~""_ RESOLOTZON NO. 93-40 A RESOL[TfION SETTING TAE MILLAGH RATB TO BE LEVIED ON ALL REAL AND PERSONAL PROPERTY WITHIN TAE CORPORATE LIMITS OF THE CITY OF ATLANTIC BEACH FOR FISCAL YEAR 1993/94 WE~REAS, the governing body of the City of Atlantic Beach has held a public heazing on the tentative budget and proposed millage rate, and WHEREAS, Chapter 200.065, Florida Statutes, requires at the public hearing to finalize the budget, the governing authority must adopt a separate resolution stating the millage rate to be levied. NOW, 'TFIEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, Florida, as follows: ~,Q a1~ Section 1. An ad valorem millage rate of 3.1721 per ;1,000.00 value is hereby authorized to be levied on all real and personal property within the corporate limits of the City of Atlantic Beach, provided, however, that said millage shall not be levied upon property claimed and allowed as homestead under the General Laws of the State of Florida. The millage is 18.858 greater than the rolled back rate. ~ Vy Section 2. That a millage rate of .1055 per ;1,000.00 valuation be levied on all real and personal property within the corporate limits of the City of Atlantic Beach including homesteads, for the purpose of paying interest and principal on General Obligation Bonds. Section 3. This Resolution is proposed, considered and adopted under the provisions of Chapter 166 and 200.065, Florida Statutes. Adopted by the City Commission this 27th day of September, 1993. William Z. Gulliford, Jr. Mayor, Presiding Of f.i cer Approved as to form and correctness: Alan Jensen, City Attorney ATTEST: Maureen King, City Clerk .. ~.. :.. ,:.:.tea-s.,,. _. ..::.~__s~. .~..~~,~s, s,/~'r>-~..,-: _ , AttachmentA CITY OF ATLARTIC HEACH PROPOSED MAIIITSIfAMCE ACTIVITIES ACTIVITIHB: Litter Removal Howinq Street Sweeping Edging and Sweeping Tree Trimming and Removal STATE ROAD BOMBER S.R. 10 (Atlantic Blvd.) S.R. 101/AlA (Mayport Roadj LIMITS From east end of Intercoast al Sri dqe to 3rd Street From Atlantic Blvd. to Assisi Road ~,~ IN WITNESS WREREOP the parties hereto have caused these presents to be executed the day and year firer above written. CITY Revised 06/16/93 -6- STATE OP FIgRIDA DEPARTT~ffiiT OP TRANSPORTATION DISTRICT SECRETARY APPRD`JED Ay TO PORM AND LEOALZTY: ATTORNEY ;; ~: 13. This Agreement Se nontransferable end nonaeeignable in whole or in part without the written consent of the DHPARTW6N'f. 14. This Agreement, shall be governed by, and construed according Co the lava of the State of Florida. 15. 1 ervi e la the event this contract ie for a contractual service as defined by 3ectioa 2&7.012, Florida Statutes, the following provisions shall also apply pursuant to the requiremenea of Section 2&7.098, Florida Statutes: (1) The Contractor shall allow public access to sll documents, pepere, letters, or other material aubjeet to the provisions of Chapter il?, Plorida Statutes, and made or received by the Contractor in conjunction with this contract. Failure by Che Contractor to grant ouch public access snail be grounds for immediate cancellation of Chia contract by the Department. (2) Bills for fees oz other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and poataudit thereof, and bills fcr travel expenses specifically authorized by this contract shall be submitted and paid in accordance with the ra[ee_epecified in Section 112.051, Florida Statutes. A Vendor Ombudsman has been eetaDliehed with the Department of Basking and Finance. The duties of this individual include acting ae an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (904)488-2924 or by calling Che State Comptroller's Aotl ins, 1-800-B4a-3792. Revised 06/16/93 _g_ Therefore, Section 33x.21(e)(a), Plorida Statutes in applieeble to thi• agreement which states ae follows: - The DSPARTMSNT, during any fiscal year, ahaIl r.ot expend money, incur anY liability, or enter into any contract which, by its terms involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of Chie aubnection shall be null and void, and no money shall be paid thereon. The DEPARTMffiJI shall require a statement from the Comptroller of the DSPARTN,SNT that funds are available prior to entering into any such contract or other binding commitment of funds Nothing herein contained shall prevent the making of contracts for a period exceeding ore (1) year, but any contract eo made shall be executory Only for the succeeding fiscal years; and CRie paragraph shall be iaeorporsted verbatim in all contracts of the DEPARTMENT' in excess of $25,000.00 and having a term for a period of mare than one (1) year. 11. The CITY may construct additional landscaping within the limits of the rights-of-way '-dentified as a result of this document, eubj ect to the following conditions: A, plans for any new landscaping shall be subject to approval by the Department's local maintenance engineer. The CITY shall not change or deviate from said plans without written approval from the Maintenance Engineer. e. All landscaping shall he developed and implemented in accordance with appropriate state safety end road design standards. C. All requirements and terms established by this Agreement shall also apply to any additional landscaping inetalled.under this item. D. 't'he CITY agrees to complete, execute and comply with the requirements of the DSPARTMEN'C'S standard permitting Memorandum of Agreement. S. No change will be made is. the paymnat terms established under Stem number seven (7) of this pgzemm~nt due to any increase in cost Co the CITY resulting from Ehe installation and maintenance of landscaping added wader this item. F. Termination of this Agreement as provided in paragraph eight (9) above, shall not be construed so as to relieve the CITY of its zeeponaibilities incurred by anY other Agreement between the CITY and the DSPARTT4SNT entered into pursuant to paragraph eleven (11) above. 12.This writing embpolee the satire Agreement and understanding between the partite hereto sad there ere no other agreements oz underetaadings, oral oz written with reference to the subject matter hereof that are not merged herein and superseded hereby. Revised 06/16/93 - 4 Msintenmce Eligiaeer or his designated representative to correct the cited deficiency or defieimciee. If said deficiency or deficiencies are not cozzectnd within Chie time period the DEPARTMENT may at its option, proceed as folloae: A. Maintain the arts declsred deficient. The actual coat for such work will be deducted Erom payment Co the CITY or E. Terminate Chie Agreement. - 6. It ie understood between the parties clot the landscaping covered by this Agreement may be removed, relocated or adjveted at any time in the future ae found necessary by Che DEPARTMENT is order that the adjacent state road be widened, altered or otherwise chmgad and maintained to meet the future criteria or planning of the DHPARTMENT. ]. The DEPARTMENT agrees t0 Dey to the CITY quarterly (each Chree month period following a notice to proceed) eompemetion for the coat of maintenance as described under items 12) A through (2) OO Hof this Agreement. The lump sum pa•~ment will be in the amomt of $ 4!f Jy per quarter for a total sum of S I~ Finn per year. In the event this Agreement is terminated as established by items £ive (5) or eight (e) herein, payment will be prorated for the quarter in which termination oceuze. 9. Thin Agreement or part thereof ie eubj set to Lermination under my one of the following eonditione: A. In the event the DEPARTMENT exercises the option identified by item five (5) of this Agreement. B. As mutwlly agreed to by both parties upon thirty (30) days written notice. 9. The terms of this Agreement eommmca w the date a written notice to proceed is ieaued to Che CITY by the DEPARTM6lPr'S District Maintenance Engineer and cant inuea £or a period of three '(3) years. It is understood that, at the end of Che initial three {3) year period, this Agreement may be renewed for no more than two (Z) one (1) year reaeaal periods. Renewals shall be made at the diacretioa and option of the DEPARTMENT and agreed to in writing by the CITY. 10. Za the event this Agreement extends beyond the DEPARTMENT'S current fiscal year, the CITY and DEPARTMENT mutually agree thaC performance sad paymenC Suring evbeequmt fiscal periods Se cmtiagmt upon furde being eppropziated, allocated, or otherwise msfle available by the legislature. - 3 - P.evised 06/16/93 ~,e. Properly prune all plants ahich includes: (l) Routinely trimming Crete (2) Routinely pruning ouch parts thereof which may present a visual or other safety hazard for those using or intending to use the right Of way C. Routinely remove dead, diaaaeed oz otherwise deteriorated plants. D. Routinely keep litter removed from the right-of-way. E. Routinely remove anfl diapoea of all trimmings, roots, litter, etc. zesul ling from the activities described herein. ' F. Routinely edge and sweep any excess grass from sidewalks, curbs and gutters. 4. Routinely sweep roadways, cuzbn and gutters, vane y gutters, irteraeetiona and barrier wall gutters. 3. The CITY and the DBPARTF@NT shall be responsible jointly for clean-up, removal and disposal of debris from DBPARTMBNT right of way described by Attachment ^A^, or subsequent amended limits mutually agreed to in writing by both parties, following a natural disaster fi.e, hurricane, tornadoes, etc.). 4. To the extent permitted by law, the CITY covenants and agrees that it will indemnify and hold hezmleae DHPARTMSNT and all of DBPARTMENT•s officers, agents and employees;' from any claim, lose, damage, coat or charge of expense arising out of any-act, action, neglect or omission Dy CITY during the performance of this agreement, whether direct or indirect, and whether to any person or property to which DBPARTMENT or esid partieg may be subject, except that neither CITY nor any of its ageata or contractors will be~liable under Chia section for damages arising out of injury or damage to persona or property directly caused or resulting from the sole aegl igence of DEPARTMENT or any of its officers, agents or employees. 5• If, et any time while the terms of thin agreement are in effect, it shall come to the attention of the DBPARTMBNT'e local Maintenance Engineer that the CITY responsibility ns establiehefl hernia Se not being properly aeeompliehed pursuant to the terms of Chia Agreement, said local Maintenance Engineermay at hie/her option issue a verbal and/or a written notice to the designated CITY representative Co place said CITY on notice of any defi cianc . Y Thereafter the CIT'::' shall have a renaomble period of time, sa determined by the P.evised 06/16/93 - Z - AGRPawm+w'* FOR *^'°NAN THIS AGREEMENT, made and entered into this _day of -9_, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a component Agency of the State of Florida, hereinafter called the "DEPARTMENT^ an3 hereinafter .:celled "CITY^. wITNESSSrH: WHEREAS, a9 part of its maintenance YeaponaihilitS e6 for the STATH OF FLORIDA HIGHWAY SYSTEM, the DEPARTMENT has been maintaining the exieti ng limita of the state highways identified in Attachment ^A" and made a part hereof, and WHEREAS, the CITY desires to maintain portions of the state roads identified in Attachment "A^ in order to improve the aeethntic appearance of the CITY and WHEREAS, the entire lengths of the above-mentioned state highways are within or adjacent to the corporate limita of the CITY; and . WHEREAS, the CITY, by Resolution No. dated ~ lg~ _, attached hereto end made s part hereof, desires to enter into this Agreement and authorizes its officers to do eo. NOW THEREFORE, for and in eonelderetion of the mutual benefits each to flow to the other, the parties covenant and sgree as follows: 1. The CITY, shall appoint a representative for the administration of this Agreement. The CITY representative will be the "contact" for the local Maintenance Engineer an3/or his repreeeatat'_ve concerning all aspects of [hie Agreement, Sncludiag 'conmunicetions with the public and/or political officials. The CITY shall be responsible for maintenance of all landscaped and/or turfed areas within DEPARTMENT' right-of-way having limita described in writiay by both parties. The rITY shall be responsible for the maintenance of traff_c during all operations covered by this Agreement, in accordance with Pazt VI of the Manual on Dnifozm Traffic Control Devices and the current Roadway and Bridge Design Standards and any other applicable standards. Por the purpose of Chia agreement or as noted in Attachment "A^ the locations to be maintained by the CIT7 shall be maintained to a minimum standard eo as to meet the Maintenance Rating Program's (MRP) deai red rating of a0. Should any item of maintenance fall below the desired rating the CZTY agrees to immediately concentrate efforts and to bring the deficient item up to a minimum MRP rating of 80. TF.e CZTY will not be responsible Eor a below 00 rating if the cause and effect is not due to neglect by the CIT'i. 2. The CITY shall accomplish the following during the term of this Agreement: A. Routinely mow, cut and/or Czim Che grate or turf (includes total gzeenacape) in accordance with State of Florida "Guide for P,oadaide M.owing^ (~; and any amendments thereto. Ig9O Revised 06/16/93 _ 1 _ ROADWAY Haterial accumulation is not greater than 19.05 IDID SWEEPING 3/~ in) deep for more than a continuous 0.31 m (1 f~ is the travelled vay or shall not exceed 57_15 mm (2 1/~ in) is depth for more than a continuous 0.31 m f1 ft) in nay gutter. ROADWAY SWEEPING - This characteristic applies ONLY to; Urban Limited Access Roadways, most curb and gutter, any valley gutter, any barrier wall gutter and all intersections oP State Roads. This characteristic meets ttie desired maintenance condition if undesirable material accumulation is no greater than 19.05 mm f3/4 in deep for more than a continuous 0.31 m (1 ft) in the travelway or no more than 5.15 mm f2 i/4 in) deep for more than a continuous 0.31 m (1 ft) in the gutter of curb and gutter, valley gutter or barrier wall gutter. r meet desired maintenance conditions. Bareground is defined as any single area 0.9] m= (1o sq ft) with no evidence of vegetation. . purposely stabilized areas (limerock, shell, etc.) shall not be considered as bareground and not included in the turf evaluation. t6 median soil has a deviation of IDore than 101.60 mm r4 +.+~ above or 5o ao mm f2 int below the top of curb or sidewalk for more than a continuous 1.20 m /4 ftl, then this characteristic does not meet the desired maintenance condition. LITTER REMOVAL The volume of litter does not exceed 0.17 m' is cu t per 4047 m' (acre) azcludiaq all roadway pavement. LITTER REMOVAL - Removal of litter from roadside areas is performed for aesthetic and safety reasons. it is desired to present a pleasing appearance to the motoring and pedestrian traffic, but is more important to provide safety. Litter on roadsides during mowing operations presents an increased possibility of hazard to the motorist, pedestrian and mower operator. The area to be evaluated will normally be the right-of-way width excluding THRU traffic lanes. An exception will be that portion of the right-of- way that is continually under water. This characteristic does not meet the desired maintenance condition if more than 0.17 m' (6 cubic fg etl of litter per 4047 m~ (acre) is present in the sample or if ANY litter exists that creates a hazard to motorist or pedestrian traffic. The presence of one large item (truck tire, mattress, large box, appliance; for example) that does not create a hazard to motorist or pedestrian traffic, in an area free of other litter meets desired maintenance conditions. TORP CONDITION Turf is the moving area is 70 free of undesired vegetation. TURF CONDITION - Turf condition will normally be evaluated within the established mowing limits. Occasionally, mowing limits are changed and areas are left to regenerate. These areas, in the first stages of regeneration, will appear to be within mowing limits and probably will contain undesirable vegetation. When mowing limits have been extended, due to adjoining property improvement or new development, a transition period is required to establish desirable turf conditions. Consideration should be given when these situations are encountered. Properly maintained and desired vegetation provides a pleasing appearance but primarily, it presents less chance of shoulder and slope defects (ruts, washouts, washboarding) thereby providing a safe recovery area for motorist traffic. Turf in the mowing area should be 70~ free of the following undesired vegetations alone or in combination: Cogon grass 5. Dogfennel vase rass ~, Johnson grass 7. CastordBean Broomsedge 8. Maiden Cane with no more than a cumulative 9.29 m~ (100 sq ft) of bareground present in the turf evaluation area or this characteristic does not 45 ..... _.. _...,:_::. ~a:. and evidence of pruning or trimming are indicators that a landscape area is probably being maintained. Plantings that are not pruned and that appear unhealthy or unattractive due to apparent lack of maintenance cause this characteristic not to meet the desired maintenance condition. TREE TRIMMING There is ao encroachment of trees, tree limbs or vegetation is or over travelway or clear zone, lover than 4.42 m (14 1/2 ft1 or lower than 3.05 m (10 ft) over sidewalks. TREE TRIMMING - This characteristic is the encroachment control of trees, tree limbs or brush into or over travelway, shoulder, clear zone and sidewalk. The FDOT Roadway and Traffic Design Standards ~, ,._: a. , .. (Index-700) and Design Standards for Resur aclna. Restoration and Rehabilitation (R-R-R) of S`reets and Highways (see Appendix IV) define the minimum horizontal 11m1ts of Clear ?one Area (CZ), by facility type. Also, if encroachment is lower than 4 42 m (14 1/2 ft) over travelway or Clear Zone or lower than ].OS m (10 ft) over a sidewalk, then this characteristic does not meet the desired maintenance condition. ~If there is dead or dying vegetation next to or over a travelway or Clear Zone that could fall or otherwise present a hazard to pedestrian or vehicular traffic, then this characteristic does not meet the desired maintenance condition. Only trees within Department right of way should be evaluated. CURE/SIDEWALK There is ao encroachment of grass gad debris EDGE of more than 152.4 mm (6 in) onto the curb or sidewalk for more than a continuous 1.22 m (4 f~ or no deviation of soil of more than 101 60 mm (4 in) above or 50 SO mm (2 in) below the top of cuib or sidewalk for more than a continuous 101.60 mm (4 ft). CURB/SIDEWALK EDGING - Curb and sidewalk edging, including median curb, is performed for safety and aesthetic reasons. Edging control may be accomplished by mechanical control (tufting or trimming by machine) or by chemical control. Dead or dying vegetation at a curb or sidewalk edge is an indication that a chemical control program is the method being used. Zn this case, an evaluation must be made to determine if the soil remaining, after the vegetation is gone, will still cause an encroachment. Grass and debris on sidewalks could cause a hazard to pedestrian and authorized traffic (bicycle, tricycle, baby carriage and so forth). Zf there is encroachment oP more than 152 40 mm (6 in1 onto the sidewalk or curb for more than a continuous 1.2 m (4 ftl, then this characteristic does not meet the desired maintenance condition. Also included in this characteristic is the maintenance of non-paved utility strips and curb and gutter medians. A utility strip is generally considered to be that unpaved area between the back of a curb and a sidewalk. If utility strip or curb and gutter 44 vrrcTATION AND AESTHETICS ROADSIDE MOVING Not more than 2~ of vegetation exceeds (varies) meters (inches) high. This excludes - bahia seed atalks and decorative flevers alloyed to remain for aesthetics. The area shall be maintained is accordance with the moving guide. RURAL LIMITED ACCESS - 0.61 m (24 in) RORAL ARTERIAL - 0.46 m f18 in) IIRHAN LIMITED ACCESS - 0.46 m (18 ia) DABAN ARTERIAL - 0 31 m (12 in1 ROADSIDE MOWING - This characteristic is the control of planted or natural grasses and vegetation for protection of soil shoulders and slopes, safety and aesthetics purposes. Only the T-1 mowing area, as shown in the FDOT GUIDE TO ROADSIDE MOWING, should be evaluated. Areas mowed shall not be evaluated .for minimum mowing height. Measurements with a rule or stick marked at the appropriate heights should be made throughout the sample. If more than j$ of vegetation, EXCLUDING bahia (or similar) seed stalks and decorative flowers which have been allowed to remain for aesthetics, exceeds the appropriate measurement as listed in the standard, then this characteristic does not meet the desired maintenance condition. SLOPE MOWING Not IDore than 2~', of vegetation exceed9 0.61 ID 24 in high. This excludes bahia seed stalks and decorative flovars allowed to remain for aesthetics. The area shall be maintained is accordance with the moving guide. SLOPE MOWING - This characteristic is the control of planted or natural grasses and vegetation for protection of soil slopes, safety and aesthetic purposes. Only evaluate the slope mowing areas as shown in the FDOT GUIDE TO ROADSIDE MOWItIG. Areas mowed shall not be evaluated for minimum mowing height. Measurements should be made throughout the sample. Zf more than ~$ of vegetation, EXCLUDING bahia (or similar) seed stalks and decorative plantings allowed to remain for aesthetics, exceeds 0.61 m (24 inchesl, then this characteristic does not meet the desired maintenance condition. LANDSCAPING Vegetation is maintained is a healthy, attractive condition. LANDSCAPING - Landscaping is defined as those areas that have been changed by the placing of ornamental bushes, shrubs, flowers or plants and that require maintenance such as weeding, mulching, trimming, pruning, replacing, fertilizing, insect spraying or edging. The presence of mulch materials (pine straw, wood chips) 4] FLORIDA DEPARTMENT OF TRANSPORTATION MAINTENANCE RATING PROGRAM STANDARDS 7EGETATION AND AESTHETICS THE FOLLOAING CONDITIONS WHEN; CHARACTERISTICS MEET THE DESIRED MAINTENANCE ROADSIDE MOWING Mot more than ~{ of vegetation exceeds (varies) tuatara (inches) high. Tbis azeludes Dania seed stalks sad decorative flowers alloyed to remain for aesthetics. Tae area shall Da maintained is a ccordance with tae moving quiae. RURAL LIMITED ACCESS - 0.61 m (2a inf RURAL ARTERIAL - O.a6 m (19 inf URBAN LIMITED ACCESS - O a6 + . m ( 8 inf ~~ ARTERIAL - 0 3 . 1 m (12 ia1 SLOPE MOWING Not more than ~ o! vegetation ezceads 0 61 . m 2a is high. This excludes bahia seed atalka sad decorativ e ilorers allowed to remain for aesthetics Tha . area shall be maintained is accordance rit6 the moriaq gviae. LANDSCAPING vegetation is maintained i s a attractive condition. healthy, TREE TRIMMING There is ao encroachment of trees, tree limbs or vegetation is or over travelvay or clear zone, cover than a ai m (1a 1/2 ftl or lover than 3.05 m (+0 ft1 over sidewalks. CURE/SIDEWALg EDGE LITTER REHOVAL TARP CONDITT.ON There is ao encroachment of grass and debris of more than isz.a mm (6 int onto the. curb or aidavalk for more than a Oontinuous ; 2z m (a ~L or ao deviation of soil of more tIIaa 101.60 mm (a ial above or 50.80 (2 inf below the top of curb or sidewalk !or more than a Continuous ],01.61 ft;. •, The volume Of litter does not azceed o.l~ m' (6 cn ft) Par a0a7 m= (acre) ezcludiaq all roadway pavement. Turf is the moving area is ]03 tree of undesired vegetation. 42 INTRODUCTION The Department is responsible for maintaining the highways in a safe and comfortable condition for the users and for protecting the public investment in these facilities. Field supervisors are assisted in maintaining desired conditions by recommended levels of service prepared by maintenance engineers for various highway elements (Roadway, Roadside, Traffic Services, Drainage, Vegetation/Aesthetics). These desired maintenance conditions are neither a minimum nor a maximum condition but rather a level of service Snflueneed by a number of considerations, such as safety, protection of public investment, comfort, economics, environmental impact, aesthetics and not least, money constraints on available resources (personnel, equipment and materials). The decisions of which elements should be maintained at a desired level of service and which should be allowed to regress were, in the past, made informally by maintenance personnel (e.g., field supervisors). Consequently, because of these many anc? complicated factors, inconsistent decisions were made that resulted in unintended lower levels of maintenance. Because of these inconsistencies and resulting lower levels of maintenance, a systematic and formal method of making policy decisions for desired levels of maintenance vas developed. This method, now called the lSa intenance Rating Program, was implemented in April 1985. This program considers those factors talked about previously and allows different levels of service for varying maintenance elements and highway classifications. This manual does not address the steps involved in the development of the program. Instead, it is produced as instructions for those responsible for gathering the data needed to implement and maintain the program. This edition of the manual still does not address every situation or answer every question encountered in conducting the survey or maintaining the NRP, but as experience is gained it will be applied to these instructions for further expansion and refinement. Classroom and on-the-job training will supplement this manual in the continuance of the program. FLORIDA DEPARTMENT OF TRANSPORTATION ~n a. aim u~~on w •• ~scarrr uwsao~ DEPARTMENT OF TRANSPORTATION JACKSONVILLE ORHAN OFFICE POST OFFICE BOX 6669 2250 IRENE STREET JACKSONVILLE, FLORIDA 32236-6669 Mr. Kim Leinbach City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, Fiorida 32233-5445 September 07, 1993 Dear Mr. Leinbach: Attached is a draft of the proposed Memorandum of Agreement for your review. Also, attached is a Summary of the Department's Maintenance Rating Program and the Standards for the activities you would be responsible for. If you have any questions or need additional information, please contact Kelly Stroupe at (904) 381-8777. Sincerely, Nic~s~~~~ Jacksonville Maintenance Engineer NJ:KS:e cc: Mr. R. E. Johns, P.E., District Maintenance Engineer Mr. Terry Zinn ..,....... _..,~ z~.s~.. - REBOLOTION NO. 93- 39 A RE80LOTIOM Op TH8 CZTY Op ATLANTIC BEACE ADTHORIEINO THE MAYOR AND CITY MANA68A TO BZECOTB AM AGREEMENT 88TEEEN THE CZTY AND THE STATE Ol pI.ORIDA~ DEPARTNEl14' OF TRANSPOATATIOM~ FOR TN8 CITY TO MAINTA711 CBaTAIN PORTION6 OF ATLANTIC BOOLEt/ARD AND MAYPORR ROAD, AND PROVIDTNO AN EFFECTIVE DATE. IIHBREAH, the City of Atlantic Beach desires to enter into an agreement with the State of Florida, Department of Transportation, for the City to maintair. certain portions of Atlantic Boulevard and Mayport Road in exchange for payment from the State of Florida, Department of Transportation, to the City, and NHEREAB, the City desires to authorize the Mayor anfl City Manager to execute such an agreement with the State of Florida, Department of Transportation, a copy of which is attached hereto. NOE TEEREPORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The proposed Agreement Por Maintenance between the City of Atlantic Beach and the State of Plorida, Department of Transportation, a copy of which is attached hereto, is approved. SECTION 2. The Mayor and City Manager, and other officers of the City as are necessary, are authorized to execute said Agreement for Maintenance on behalf of the City of Atlantic Beach_ SECTION 3. This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this of September, 1993. ATTEST: MAUREEN KING WILLIAM I. GULLIFORD, JR. City Clerk Mayor, Presiding Oificer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE city Attorney w Approved as to form and correctness: ASAlI C. JENSEN, ESQVIRE city Attorney Z hereby accept employment as City Clerk Por the City of Atlantic Beach under the foregoing provisions. lSAVREEN ICING DATE: j _________ ..~ ... c~ r. and to adequately pursue necessary official and other functions for the city. The city also agrees to budget and to pay for the travel end subsistence expenses of the City Clerk for short courses, institutes, and seminars that are neaessary for her professional development and Por the good of the City. 'v e i ~:. (c) Personal Laava nave. The City Clerk shall accrue, and have credited to her personal account, parwnel leave at the same , rate ae other general employees. (d) In=urance. The City agrass to provide and pay for full major medical health insurance for the city Clerk, to provide and pay for life insurance as provided for other City smployaes. BLGSZOm t. The City may terminate the employment of the City Clerk hereundnr without notice: (a) Upon the City Clark's failure to promptly and adequately perform the duties required o! her by the City, such performances to be judged by [he City Com~isaion, or (b) Upon the City Clark's breach of atry provision hereof, or (c) Por other good cause which shall include, but shall not necessarily be limited to, habitual absenteeism, a pattern of conduct which Lends to ho1Q the City up to ridicule, conduct disloyal to the City, conviction of any crime of moral turpitude, and substantial dependence on any addictive substance. In alI other events, any termination or removal of ohs City Clerk shall be in accordance with the provision of the City Charter, and the City Clerk shall continue to be paid her salary and benefits for at least 120 days from any preliminary notice of termination without cause. BECTZOm S. This Resolution shall take effect iIDmadiately upon its final passage and adoption. PAmaBD by the City Commission this 2lth of Septeaber, 1993. ATTEST: _ !lAVREEN RIVG wILLZ1IM I. GULLIFORD, JR. City Clerk Mayor, Presiding officer - , ~ REEOLDTZOE EO. 93- 37 ~~ A ABHOLOTIOE OF TH8 CZTY OF ATLAlITIC 8EAC8 AFP0I8TIEO lD1DRZZ11 ZIEO AS CITY CLERZ FOA AE IEDBIIEITE TEAI[, FIZIEO 8EA DOTIEB AED RATE OF C0MPEII8ATIO8 BEOIEEIEO OCTOBER 1, 1993, AED YROVIDIE6 AN EFFECTIVE DARE. NBERHAB, Sec. 31 of the Charter of the City of Atlantic Beach requires the City Commission to appoint a City Clerk, and NHHREAH, Maureen King has served as City clerk from i1-28-88 to the present time, and WHSREAB, the -city commission desires that Maureen King continue as City Clerk for an indefinite term and further desires to fix her duties and compensation, including certain benefits. EON TBSREPORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: BECTIOE 1. Maureen Kinq, having previously been appointee Atlantic Beach City Clerk ("City Clerk^), shall continue in said position for an indefinite term beginning immediately. The City Clerk shall perform the functions and duties specified in Article iv of the city charter and such other legally permissible and proper duties and functions as the City Commission shall from time to time assign. BECTI0E 2. The City shall pay to the City Clerk her current salary and benefits through September 30, 1993, and then beginning October 1, 1993, an annual base salary in the amount of Dollars ($ ), payable in installments at the same time as other employees of the City are paid. In addition, the City agrees to increase said base salary and/or other benefits of the City Clerk in such amounts and to such nn extent as the City Commission may determine is desirable to do so on the basis of an annual salary review of employees made at the same time as similar consideration is given to other employees generally. sECTioE 3. As separate aspects of the City Clerk's employment hereunder, the City shall provide the following: (a) Duea and Subscriptions. The City agreem to budget and to pay the professional dues and subscriptions of the City Clerk necessary for her continuation and full participation in national, regional, state and local associations and organizations necessary and desirable for her continued professional participation, growth and advancement, and for the good of the city. (h) Professional Develoomert. The City hereby agrees to budget and to pay the travel and subsistence expenses of the City Clerk for professional and official travel, meetings and occasions adequate to continue the professional development of the City C1erY. -:i _....-~ - - (c) For other good cause which shall include, but shall not necessarily be limited to, habitual absenteeism, a pattern of conduct which tends to hold the City up to ridleule, conduct disloyal to the City, oonviction o! any trine of coral turpitude, and substantial dependence on any addictive substance. In all other events, any taraination or removal of the City Manager shall be iti accordance with the provisions of the City charter, and the city Manager shall continue to be paid his salary and benefits !or at least 120 days from any preliminary notice of tsrmination without cause. BECFIOy s. This Resolution shall take affect iamediately upon its final passage and adoption. 1993.pA~sD ~ the City commission t61s 2~cn of September, ATTEST: NAUREEN F.ING WILLIAM I. GDLLIFORD, JR. city Clerk Mayor, presiding officer Approved as to fora and eorrectnesa: ALAN C. JENSEN, ESQUIRE City Attorney I hereby accept employment ae City Manager for the City of Atlantic Seach under the Foregoing provisions. RIM D. LEINHACN DATE: t: ~. :. ~ -..e.~s.t-~- -s.. _ __ _ (b) QiSes a_ nd~yv PaY the professional du'~'4~' The City agrees to budget and to necessary for hie contin s and subscriptions of the Cit regional, state and local seas n and full participation in Y Manager anfl desirable for occations and organizations necessary and advanc hie continued professional partici at' ement, and for the good of thn City. P 1cn' ~°wth (°) Prwfesaionat n budget and to pay the travel and g ~ The City hereby agrees to Manager for professional ubsiatence expenses of the Cit occasions ade end official travel, meetin Y city Manager andtto adeontinue the professional develo gs and functions for the Cit• g'ately 1puraue necessary offieinieand other Conference of the Internationale Cit ut not limited to, state league of municipalities, Y Management Assoeiation~ual state and local ove and ouch other national, re 1o the the City Manager getvB9 ntal groups and committees th 4 ~1' budget and to as a member, The erect which Cit PaY for the travel and subsistence a lso agrees to Y Manager for short courses, institutes, and xpensea of the Cityssary for his professional development and pore ears that are good of the (d) General Pxoenaa The C' expenses of a nonpersonal and 1ty recognizes that certain incurred by the City Manager and hereby sob-affiliated nature are pay said 4sneral expenses. The Finanee~ to reimburse or to authorized to disburse such monies upon receiltertor is hereby a~idavita.petty cash vouchers, recei to p of duly execute P , statements or personal have creditedstoahiae ve Davs. The Cit personal account, y Manager shall accrue, and rate as other general employees. Personal leave at the same (f) Insiran~g, The City agrees to provide and pay for full major medical health insurance for the City Manager and his lamily, to provide and pay for life insurance ae provided for other City employees. (4) Retireme+.. TY,e City agrees to execute the provided by the International Cit went plan if not prohibited b Y i'lana4ement Associationgretiret contribute to the retirement Y City Charter. The Cit a (154) of the Cit Plan the sum equal. to fifteen percent Y Manager's base salary. 6ECTION ~ The Clt Manager hereunder without ~ {1Cerminate the employment of the City adequate l.•Upon the Cldutiean rear's failure to promptly and performances etc be the quired of jud ed b the Cit him by the City, such 9 Y Y Commission, or or (b) Upon the City Managers breach of any provision Rereof, RESOLOTION NO. 93-36 ~/ A RE8OLDTIOR OF TH8 CITY OF ATLARTIC HEACB AFPOIBTIMG l.IM D. LEIBHACH 16 CITY MABAGHR FOR AR IROSFIHITB TERM, FIIIRO EI8 DOTZBB ABD RATE OF COMFEEBATIOB BBGZRMIlIG OCTOBH6 i, 1993. ARD PROVIDING AR EFFECTIVE DATE. NEERBAB, Sec. 10 ct the, CT.arter of the City of Atlantic Beach requires the City Commission to appoint a city Manager, and Sec. 11 oP said Charter provides that such appointment shall be for an indefinite term, and NNEREAB, Kim D. Leinbach has served as City Hanager from June, 1989, to the present time, and NRSREAB, the City Commission desires that Kim D. Leinbach continue as City Manager for an indefinite term and further desires to fix his duties and compensation, including certain benefits. NON THEREPORB, be it resolved by the City Commission of the City of Atlantic Beach as follows: 88CTION 1. Kim D. Lainbach, having previously been appointed Atlantic Beach City Manager ("City Manager"), shall continue in said position for an indefinite term beginning immediately. The City Manager shall perform the functions and duties specified in Article III of the City Charter and such other legally permissible and proper duties and functions as the City Commission shall from t iae to time assign. sECTioN 2. The city shall pay to the City Manager his current salary and benefits through September 30, 1993, and then beginning October 1, 1993, an annual base salary in the amount of Dollars ($ _), payable in instal n~nts at the same time as other employees of the City are paid. In addition, the City agrees to increase said base salary and/or other benefits of the City Manager in such amounts and to such an extent as the City Commission may determine is desirable to do co on the basis of an annual salary review of employees mode at the same time as similar consideration is given to other employees generally. ~ECTZON 33. As separate aspects of the City Manager's employment hereunder, the City shall provide the following: (a) A>Ztea ~tomobile. The City Manager's duties require that he shall have the exclusive and unrestrietiva us9 at all times during his employment with the City of an automobile provided to him by the City or a monthly car alloxance to be determined annually during the budget approval process. The City shall be responsible for paying for liability, property damage and comp: ehensive insurance and for the purchase, operation, maintenance, repair anfl regular replacement of said automobile. '~ PABBBD by the City Commission on second and final reading this _ day of _ 1993. ATTEST: NAUREEN KING IiII.I.IAM I. GULLIFORD, .IR. City Clerk Nayor, Presiding Officer Approved as to form and correctness: i C. EN, ESQUIRE ity At ney ~.: ORDI OH NO 58-93-19 1111 O11DI11AHC8 OP T88 CITY OP ATLAmTIC BSSCB. PLOAIDA. AI®IDIl16 ~~ 2. 11lb'II11I8TR11TIOlt~ SBCTIOH 2-271. YID78HItsHIP, TO PZCLODB BLBCTED OPPICIALB PAOI! P1IATICIPATIOM IH TBB CITY S11pLOYH88 RSTIIIBMEHT SYBTEM. AHD PBOYIDIBO AB SPPECTIVH DATB. H8 IT ORDIIINBD by the City Commission of the City of Atlantic Beach, Florida: $$OTIOH 1 Sec. 2-271 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "sec. 2-27 1lemberahip. (a) All persons who are city employees, and all persons who become city employees, shall be members of the retirement system, except as provided in subsection (b) of this section. (b) The membership of the retirement system shall Dot include: (1) Any city employee who is employed in a posi- tion normally requiring less than one thousand (1,000) hours of work per annum; (2) Any city employee vho is compensated on a fee basis; (3) Any person participating in another program of deferred compensation as approved by the city commission; (4) Elected officials of the City of Atlantic Beach." section 2. This Ordinance shall take effect immediately upon its final passage and adoption. PA88ED by the City Commission on first reading this 13th day of September, 1993. m. ,. BY MY SIGNAT[IRE APPEARING BEIAW, I certify that I am a property owner on Saratoga Circle, Atlantic Beach, Florida and strongly support this petition. I. D ..alb ~ OG L° _~G~ 3. • ~ 4. / r / s. s. ra~Lhr a ~.< ~ sd ~ S J1~ o ~ ,v 3'' G!y p/ f'/g ~, „~ a3 N. ~ F ~~ B. '~ ~- ~ ~~s s. 2~ Fr >o c r .~-~.' P~3 1o.~.a iii/ ,if"P i.fi"~~~tf ~G~4/p~RN ~$i ~z~z 1z 12 . ~ ar+.s a c- [.~,., a U c 4 ad, a g ,Sa yr ~ ~ ~,. /y ~~~'°~ la. ls. PRINT NANB ADDRBSB SIGNATDRB DATE BY NY SIGNATURE APPEARING BELOW, I certify that I am a property owner on Saratoga Circle, Atlantic Beach, Plorida and strongly support this petition. YRIRT NAMB ADDRE88 ~ BIGNATURE DliTE 1 `moo ~•Z ~~ `J 9. ~ ro .10/}n SGn //D A ! uu 1D. ~,~~.~ FI~~ ,~ 5~,. c ~ 5 F}~L ~h. B-F,-~3 ~, ~9 ~ L ~e _~ a~~ E.__ S- v-53 lz._ 13. la.~ 15.~ 5.7~ 5~,~~ C.. .r ~~ . -~,~d~/~~loi C3- ~~~~~~ pp.U,~-7 ~~~ V ~C ~ ~ 8'-6'=9 3 1. t3 g-s''°l3 ., ,. R ~ e _ s- 5'~ ~~ ~~y ~ ~/l~ I ~ ~ '.Y ~ ~-9~' Yiu..fE,~s~- gl9lg3. PETITION AGAINBT RB-S01fINO 11ND/08 CONSTRDCTION OF ARY HDD 8O08ING SINGLE DYELLING, PATIO OR 1lOLTIPLE AFARTNE7IT 8O0HING .718 DESCRIBED ZN APPLICATION FOR RB-EONZNG 8Y LOOIS B. MACDONELL OP APRIL 30, 1993, OR HY ANY OTHER P1,RtSON OR PIDtS0N8. The property owners in Atlantic Villas, Saratoga Circle, Atlantic Beach, Florida do hereby strongly object to any re-zoning or the construction of any fiUD housing from North Cornell Lane, Nayport ICoad West to Aquatic Drive Fast and to Atlantic Boulevard South. As property owners we are already subjected to a high noise, crime and traffic area from existing low income housing in the aforementioned area. We have a right as tax payers, and particularly residents of Atlantic Beach who ovn their own homes, not to be subjected to anymore of the undesirable elements that already exist in this area of Atlantic Beach. Your concern should not be with a developer who is here today and gone tomorrow then leaves a mess for your police officers to contend with and an eye sore for everyone to see coming into and out of Atlantic Beach. we, the homeowners of Saratoga Circle, already have our share in our back yards. Please allow-another area of our fine city to share. Tt,ank you. sPF' a .. ..__.r ___. ~...._........ ._...... ~-~,. i 1- 1 \[ - `rY •E!.' / / l l V, i f{ / ~ ~ ' /,/ `/ / ~J l rrr • .F f ~ i F ,a ~'rf ~l ~ 1 ~ 1 ~ ~ F . ~ a ,_ ; _~] .,,. i :_ ~ _ ~ r ! - rT ~ ~ ~ MlK~~ ~ Rd, -- .~7 ~ ~ r r ~~;~ _.' ~3L'c9 .~, ~7°i-. .1. aA_°~a~ganc «.e"~ogwee!«ae~ i ~- -..7 ~-:- -, _ _ t _, _ -- f1711]1SlT/~_pSwL/Damaessrasv~a~orasavaaaooa ~. 1 L~,lE! lEly! ~!~ n. ~1~~"~ ~~ t -•4 ~`~ ~F -~ ~L; :~~w.c / II ; 1 ~~ I ~ I •~~~ I ~ ' V' ~~ e 7 J ~ I /J/~\/) ~. ~. ~ ~ ~ V ' B ,. . ~,; ~ N ~ i? ~ .~; s1 s ...k'.L `a .. ~~~ ~ I Ny , ' ,-r \~\ 4. III- ~ ~ C:..t~ ~~ ~I .'^ ~ T i 1 - PRQIECI DATA -- ~ 1 0 •_ ` Total Number "A" UNITS 19 '~ ~' _I~ Total Number "fl" UNITS 16 ~ ~ ~-~.. __._ Total Number "C" UNITS 5 ~ ~~ ~ ~ ~~~~ '[OTAL NUMBIR UNITS 40 ~ - ~: ~ o I _i S. -_ J~~ - -~~ ' SIZE OF "A'• UNITS 20 X 40 o ~~~ J~ SI7,E OF "B" UNITS 26 X 40 2 ,rt ~ • ~~ SIZE OF "C" UNITS 25 x 55 ~~ _ -, -_ 1 ~ - II ~ 1 h1P43ER OF PARKING SPACES 82 ~ ~ SIZE OF PARKING SPACES 10X20 ~~I MIN. SPACE BEIWEIN UNITS 10' ~ -. i:" ~L` _-;~1 ' - ~~ ~. ~ ~ i ,_ , ~~ E Loula B. MacDonell 1535 Selva Marlna Drive Atlantic Beach, FL 32233 iel(phme; 901-N}7161 TQ wNON LT H$Y. CONCERN: RE: Land Use (Rezoning Application fox Cornell Lane) ORDINANCE NO. 90-93-161 From: Five Property owners on Cornell Lane All five (S) properties are presently zoned: SINGLE FAN ILY Surrounding Properties are Zaned as follows: North Sitle (abutting read yards) SINGLE FANILV East Side nULTI-FAMILY (14 units/acre) South, Sitle NULTI-FAMILY (18 units/acre) West Side COMERCIAL 06SERVATIONS• The Z.2 acre tract at th,e east entl of Cornell Lane (presently coned kG=3 will pereit the con structian of 3 ~ units. The sia existing parcels (subject of rezoning request) will pereit 7 units. flA%Ifli)A UNITS AS NDY ZDNEG: - 4 6 units. PETITION[EkS (PkOPERTY OWNEkS) pkE WILLING TO CONM1IT TG 40 SIHGLC fgnlLY UETRCHED uNI75 AS PEk SI7E PLAN IF kEZONED 70 RG-3 FDR CONSTRUCTION AS A SINGLE TRACT kA7HEk THAN SEPAkATE LD7S. THIS WILL 6E LDGILgL AN6 CONPA7A6LE USE OF THE LANDS AS 6LENUING 6ETWECN THE VARIED ZONING OF ADJOINING PARCELS. Net units untl er remninq: 90 DeCYease In units E .a.FiN~k4.. V wk.i~ jay Suite 5 2/1 Atlantic Boulevard ~~~~ V ~ NeDtwie Msll Neptune Beach. Florida 32233 Phone (901) 297061 LOUIS B. MACDONELL CO. REALTORS September 21, 1993 Maureen King, City Clerk City of Atlantic Beach, Florida City Hall Seminole Ad. 6 Plaza Re.: Rezoning Application Cornell Lane--0RDINlU~E NO. 90-93-161 Dear Ms Kirg, Please advise the City Manager and Mayor Gullifor8 that the petitioners of the captioned rezoning ordinance do hereby request a further postponement of the PDBLIC HEARING which has been advertised for September 27, 1993. Ne would prefer that the hearing be rescheduled or that the hearing be continued over to the first Commission meetirgin October, i.e. October 11. I would thank you to make that request of the City Manager and the Mayor. Enclosed please find 5 copies of some supplementary information for the City Commission concerning this retuning request. Yours very truly, ~~u E Mac ~~~ 1tm/s Enclosures PASSED BY THE CITY COMMISSION ON FIRST READING: PASSED BY THE CITY COMMISSION ON SECOND READING: ATTEST: Millies I. Gulliford, Jr. Mayor Maureen King, City Clerk Approved as to Fore and Correctness: Alan C. Jensen, Esquire City Attorney i ORDINANCE N0.90-93-161 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE ZONING CLASSIFICATION OF PROPERTY KNOWN AS THE SIX RESIDENTIAL LOTS ON THE NORTH SIDE OF CORNELL LANE, ALSO KNOWN AS R.E. NUMBERS 177476-0500, 177545-0000, 177545-0010, 177423-0010, 177421-0000, 177535-0000, FROM RS-2 SINGLE FAMILY TO RG-3 MULTI FAMILY; AMENDING THE OFFICIAL ZONING MAP TO REFLECT THIS CHANGE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WNEREAS, The Community Development Hoard of the City of Atlantic Beach has held a Public Nearing on and considered a request to change a zoning classification for certain parcels of land submitted by all of the owners of said parcels, and, WHEREAS, The below described parcels are proposed for the purpose of the construction and operation of 40 Jacksonville HUD rental housing units, and, WHEREAS, The City Commission has determined that the rezoning will not adversely effect the health and safety of the residents of the area, and will not be detrimental to the natural environment or to Lhe use or development of the adjacent properties in the general vicinity, and is in compliance with the Local Comprehensive Plan, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. The Zoning Map of the City of Atlantic Beach is hereby changed to reflect the new zoning of property described as the six residential lots on the north side of Cornell Lane, further described as R.E. numbers 177423-0010, 177421-0000, 177476-0500, 177545-0000, 177535-0000, 177545-0010 as RG-3 Residential Multi-family. SECTION 2. Severability. If any section, sentence, clause, word, or phrase of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, then said holdinq shall in no way affect the validity of the remaining portions of this Ordinance. SECTION 3. This Ordinance shall become effective immediately upon final passage. ,~ PA88BD by the City Commission on second and final reeding this _ day of , 1993. ATTEST: NAUREEN KING WILLIAiI I. GULLIFORD, JR. City Clerk Nayor, Presiding Officer Approved as to form and correctness: C. SEN, ESQUIRE ity At ney r w J ORDZHARC6 MO 80-93-52 AR ORDIHA11C8 OY TH8 CZTY OY ATI.A7ITIC BBACH• YLORIDA• AHBIiDIR6 CHApTHR 22, LiTILZTIEm• BY ADDZl16 BHCTIORH TO COI®Zm8 THE ATLAYPIC HBACH• OAE HARBOR AHD HDCCA116E1! 1fATSR A1fD 88HBR BYBTQIH YOR YIHAHCIAL RSPORTIIO PDRPOHEB BOCYCARBSR PLART18 ARD P~ DI 6 AH BIYHCTIVH LDATS~R THB HE ZT ORD712RBD by the City Commission of the City of Atlantic Beach, Florida: sHCTIOm 1. The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding two (2) sections to be numbered Section 22-1 and 22-2, which sections shall read as follows: "gee. 22-1 Combined eyetams. The sewer systems of the Atlantic Beach, Oak Harbor and Buccaneer plants are hereby combined for financial reporting purposes only, and said combined systems shall hereafter be known as the Atlantic Beach Sever System. Likewise, the water systems of the Atlantic Beach, Oak Harbor and Buccaneer plants are hereby combined for financial reporting purposes only, and said combined systems shall hereafter be known as the Atlantic Beach Water System. All systems shall continue to meet any and all bond covenants, restrictions and other applicable laws. Sec. 22-2 Buccaneer plant-return on investment. The additional rates charged by the Buccaneer systems to customers outside the City pursuant to Sec. 22-27(2) for water and Sec. 22-167 (b) for sever shall be considered a return on investment, and said return on investment shall be contributed to the general fund of the City on an annual basis." 6egtio0 2. This Ordinance shall take effect immediately upon its final passage and adoption. PABSED by the City Commission on first reading this 13th day of September 1993. +.L ., 1316 Frui[ Cove Drive North Jacksonville, FL 32259 (904)287-0377 A~~,et 31, 1993 TD: nr. Brian Kient2 Connelly S NicKez, Inc. Fireline-Contractor Y NCU 0048369 Per your letter of 8/26/93, telw are the d[anges you directed in this mntract: 1. Delete Items 38,39 and 40. (;18,547.00) 2. Replacx Fire Hydrant at Sherry Dr. and 3rd Street. 1,214.00 3. Install Ductile iron access at Sherry Dr. and 3rd Street - 34'X 522.00'. 748.00 4. Install 8 - 45° Bends at (225.00 each. 1,800,00 5. Delete Bid Item its (2,280,00) 7bta1 C1[acge -. (j17,065.00) PU6UC :^. ,,. ,~., T r~ ~ ~ If1CiFSSO~WS aoeEnr o carFUr, v F x. vuwen .o~vnm. v E JpN M. LEMS. O E Hµ Y p3EU. Pw O. V E RIOYMC wELCL,.>F WAVYL MfYEN. E Connelly & Wicker Inc. Consulting Engineers August 7b, 1993 Mr. Mike Allen MGA Conswaion 1316 Fruit Cove Dr. North Jadtsotrvilk, FL 32259 Ps: Water Main Improvements For Third & Eighth Street City of Atlantic Beach CWI Project No. 921M-5 Dear Mike: This ktter is to m~rm earlier discussions concerning field adjustments and elimination of bid items on the referenced project. Here is a lis[ of those items: 1) Dektion of bid items 38, 39 and 40 pertaining to meter reading devi(KS. 2) Replacing the fire hydrant installed at Sherry Drive and Third Street with a hydrant with a larger pumper connexion per your conversation with Ernie Beadle. 3) Irrstall duaik iron pipe aaoss Sherry Drive at Third Street due to minimal arer because of the fiber optic duo bank. 4) Installation of eight (S) 45° bends on Third Strcct to avoid large oak trees. 5) Deletion of bid item No. 5 eliminating the connection to the existing 4' water lint at Sherry Drive and Third Street. Please forward to me at your wrlicst convenience a written itemized breakdown of Items 2, 3 and 4 above so that a change order may be prepared near 1hL: cumpletlon of the project. Sin cty you non E. Ki~ pf.'~`i\r •_~-. ProjeM Manager ce: Bob Kosoy ._.., Ernie Beadle L'f ~.: ..... _~.~ ?. O. BO% 51313 • JACNSONVILIF nEAC/t, FLOnrDA 3?21P1313.90E21479a5 DESTW, FLOFIDA • fiLSFaERb, nONTH eAROLaIA .s:i~..a4•s........./v:.uldki.~:n CHANGE ORDER No. One (1) PROTECT: Water Main Il~rovetpnts DATE OF ISSUANCE: Sept. 3, 1993 For Third 6 Eight Streets OWNER: City of Atlantic Heach CONTRACTOR: OWNER's Project No. ~ Constructron ENGINEER: Connelly b Wicker Inc. CONTRACT FOR: Water Main IRQrovements ENGINEER'a Project No. 9204-5 You are directed m mate the followio~ chanter in the Convect Documeals. Description: Deletion of bid items 5, 38, 39 and 40 - Replace fire hydrant at Sherry "s third RECEIV'=~-• Additive of ductile -irve pipe atd:45° bends Purpose o(Chaate Order: '; t f _ t ;- ?:. ; Per Directive of Atlantic Beach Atuchmcov: (List documcnts - 1'UELIC ':b:;: ~,.~ letter fr ll~y 6)Widcer Inc. dated 8/26/93 ses.crl cry na,r+ wnsrructrve ea red 8/31/93 CHANGE W CONTRACT PRICE: Oripaal Contract Prize d__ 129.130.75 CHANCE INCONTRACT TIME: Ori~ioal Convect Tune 45 Days - rnww Previous Chan{e Orden No. b No. p N/A Nct ~ from previous ChuKe Orden N/A ay. Convect Prize prior to thu Chao~e Order : 129,130.75 Convect Time Prins b This Chau~e Order 45 Days av.ww Nely1B000f (deucau) of this Chan'e Ordct 5 17,065.00 Net Inctcase (de<reau) of this C6an{e Order 5 Dave Comract Price with ail approved Chatlfe On1m S 112,065.75 Convxt Tune with a0 approved ChanK Orden SO Wvs aq,wr RECOMMENDED: ~ APPROVED; AppRpygp; 77 ~ ~ a 6/ ~ ~!~ ~~ 6TH ~ ~ ~/ / / CWI-C/03 CITY OF ATLANTIC BEACH CITY COMMISSION NEETIYG STAFF REPORT AGENDA ITEM: CHANGE ORDER NO.1 (MATER MAIN IMPROVEMENTS FOR 3RD AND BTH STREETS SUBMITTED BY: Rohert S. Koaoy, Director of Public Norke~- DATE: September 8, 1993 BACKGROUND: I. Itea 1 (MGA and Connelly i Yicker Letters/ On the Water Mein Improvements for 3rd end 8th Street Specif icationa, the Design Engineer, Connelly i Nicker, added the Eolloring: Rid Item 38 Handheld Electronic Meter Total of 3 Bid Item 39 Date Storage Device Total of 3 aid Item 40 Softrere The items rare added as a result of the Design Engineer misinterpreting the Clty'e intent to add •Encodetl Register Nester Metera• rithin this protect. The City hoe purchaeed the aforem¢ntfoned bid Stese directly from Sen¢us T¢chnologfes, Inc. II. Itese 2-5 (MGA and Connelly t Yicker letterel The letters from the Contractor and Design Engineer regarding additions and tleletions to the Contract were authorized Dy the Director of Public Norka. Net Change Order, credit to City = 517,065.00 - RECOMMENDATION: Accept Change Order No. 1. ATTACHMENTS: Change Order No. 1. Letter dated 8/26/93 from Connelly i Nicker io MGA. Letter dated B/31/93 from MG to Co nel y i Nicker. REVIEYED BY CITY MANAGER: ~~ AGENDA ITEM NO.~ ~ W o ~~ I LL ml ~ ~ ~ < c Y C p 0 E C g Y G o Y H O 2 W V g Z a o ~ W t7 LL = OV pQ, ~ F W ~ m U U v F- d Z ~ H Q ... d u L ~] N IL Y O d .4 ~1 .i C N 0 > '~ C O .-I 0 ~ Y 7 V ~ 0 Q h CI W m UI M C WI J 6i Ny O~w M O NIM (ill ~ P LL '7 U a ~ Q~W 2 ~~~' Q O W m 2IV m 0 LL m cl I of I °o O h T W U i P ~ N V m m Vl vl r1 y~ m ~ ~ O tiC 0 ti O N N m ~O m P nl H G~ N m m ^I m P 0 Y b q ~ 9w ~ N N Y Y r C ~ u Y N N N r y .I Cw . a C tG O rl c ~ " Y ~ 6 4 ~ 0 8 > t rv AN'] .1 F ~ v1 ~ d ~ P ? p N ~' ~ N ..1 b O b N m q .p m Y w ? m .y ~ O P Y Y Y Y ~ ,y "~ ~ i~ ~ T 'n V Y ', 'y '1 i H N N ' y yq W '. Y ~ U t/l C g r u F ' om' 7 = I n 7 W m i) O ~n O 'n o v° o ~ O j ~ 4 V b N ~ f m Q ~ ~ N T Ee i+ i~ N Q W O M Y m Q U Y .r N N ~ LL m . i W w ~ ~ a xwa g = 0 ~~e c d u ~ V ' O U ti W . j ~ Um W O I O O O C O ~" Q C O ~ O O O O O w a ,n O .n O ,n ° O o 0 a u L X N ~ v m I n n r b 2 N YI W I H ¢ a ~, ~ I I Q ~V .+NW ~ ~.~i u U_ 4 '~ u 0 C u F a Y ~1 q t u tp u = <'~ 6 ~ U O ~ _ ¢ o ~ 6 n ~ f m m I '~ ,y W " U Y ..t W N W Y U Y ~ a a ~ Y F Y 7 ' Z N ~+ 7 xi O! 's G ~' I a z' ~. n ~ ySl ~ ~. ~, .a ~ Q I W z'm of U U g C.; .~ m N F, +~ I C ~ Z.] m m m'U PI W ~I Z I O O ~ I ~ Z 6i o' Y ¢ m ^ yy y. O z "' W Q ~ '~ m ~ O O I = U 2 0 2 F ~ O ~ m W a I I °o F 2 W U L BID N0. 9293-30 - ANNUAL JANITORIAL SERVICE FOR CITY PACILITIES Nailing Liet• Century Maintenance 9951 Atlant lc Boulevard Jacksonville, PL 32225 Fire[ Coast Cleaning Services, I¢c. 6110-12 Powers Avenue Jacksonville, FL 32217 Earl Horne, Inc. 1100 N. Main Street Jacksonville, PL 32206 Jani-King of Plorida, Inc. 4417 Beach Boulevard Suite 404 Jacksonville, PL 32207 Attn: Nelson Lilly, Operations Mgr. A-American Cleaning Service P. 0. Box 60903 Jacksonville, FL 32236 Ace Cleaning 6 Maintenance Service 1738 KSaga Avenue Jacksonville, FL 32207 Advance Building Maintenance 6120-10 Powers Avenue Suite 124 Jacksonville, PL 32217 Duval Jevi[or Service P. 0. Boa 8 Ortega Station Jacksonville, FL 32210 National Jaiitorial Service of Plorida Dynmle Services of Plorida 2121 Corporate Square Boulevard 4539 Beach Boulevard Jackaonv111e, FL 32216 Jacksonville, pL 32207 Joyce Property Services Century Maintenance P. 0. Box 50637 9951 Atlantic Boulevard Jacksonville Beach, FL 32240 Jacksonville, FL 32225 G b H Services, Ioc. 3963 Confederate Point Road Jacksonville, FL 32210 B b K Janitorial Services, Inc. 1238 Lila Scree[ Jacksonville, FL 32219 Royal Services, Int. 123 Park Street Jacksonville, FL 32204 Allan tic Coastal Janitorial Service 645 Maypor[ Road Suite B4 Aclav tic Beach, FL 32233 ServScemas ter ~i533 Sunbeam Road Jacksonville, FL 32257 BID N0. 9293-30 - ANNUAL JANITORIAi, SERVICE FOR CITY PACILITIES P~_ GRAND TOTAL AINIUNT BID FOR JANITORIAL SERVICE FOR ONE YEAR AT CITY FACILITIES LISTED: SUBMITTAL; BIDDER BUSINBSS ADDRESS SIGNATURE CITY. STATE S ZIP CODE DATE: BUSINESS TdEPNONE Pafce 7 BID N0. 9293-30 - ANNUAL JANITORIAL SERVICE POR CITY FACILITIES WATER TREATl~NT PLANT - 469 11Tf1 STREET Mondays, 1. Clean restroom, seeing that toilet paper, paper Wedneadayc, b towels, and soap are e[ocked. Fridays 2. Empty ail trash cane and line with plastic liners. 3. Dust blinds, counters, Cables, desks, file cabinets, window sills, and ledges. 4. Empty xnd clean ashtrays. 5. Cleaa all Interior glass and entrance glees. o. Spot-clean as needed door jambe, ledges, light switches, etc. 7. Sweep all areas not covered by liaoleum or carpet. 8. Clean and sanitize toilet bowls, urinals, oinks, e [c. WeeYly; 1. Clean and buff flours. 2. Clean and sanitize restroom tile. 3 Mantha: 1. Clean windows ins ids and out 2. Thoroughly clean, strip, seal and vaz floors. TOTAL NONTNLY AMOUNT BID P0R CLEANING WATEA TAEATMEhT PLANT AT 469 11TE STREET PER ABOVE SPECIFICATIONS: S BID NO. 9293-30 - ANNUAL JANITORIAL SERVICP. FOR CITY FACILITIES Page 6 SPECIFICATIONS (CONT'D): NASTENATER TRFATNENT PLANT OFFICE AND LABORATORY - 1100 SANDPIPER LANE ice. Nondays, 1. Clean restroom, seeing that [oiler paper, paper Nednesdays, A [orels, and soap are stocked. Frida s 2. Empty all trash cane and line with plastic liners. y 3. Clean kitchen, rash utensils and dishes. 4. Dust linoleum. 5. Duet blinds, counters, tables, desks. file cabinets, windor sills, and ledges. 6. Empty and clean ashtrays. 7. Clean all interior glass and entrance glass. E. Spot-clean as needed door }orbs. ledges, light sritches, ecc. 9. Sreep all areas not covered by linoleum or 10. carpet. Clean and sanitize toilet bowls, urinals, slnka, etc. Weekly: 1. Clean and buff floors. 2. Clean and sanitize restroom tile. 3 Months: 2. Clean vindora inside and out. 2. Thoroughly clean, airip and vas all floors. TOTAL NONT[{LY AMOUNT BID POR CLEANIRG LAB AND OFFICE BOILDING AT NASTENATER TREATNEITf PLANT PER ABOVE SPECIFICATIONS: 7 Page 5 BID N0. 9293-30 - ANNUAL JANITORLAL SERVICE FOR CITY FACILITIES SPECIPICATIONS (CONT'D): PUBLIC YORR.c BUILDING - 1200 SANDPIPER LANE Nondays, 1. Vacuum carpet. Wednesdays, b 2. Clean restrooms, seeing that toilet paper, paper Pridays towels and soap are stocked. 3. Clean and sanitize all toilet bowls, urinals, sinks, etc. v. Clean kitchen, wash ucenells and dishes. 5. Dust linoleum. 6. Dust blinds, counters. tab lea, desks, file cabinets, window sills, and ledges. 7. Cmpty and clean ashtrays with soap and eater. 8. Clean all interior g'_ass and entrance glass. 9. Spot clean as needed door ,jambe, ledges, light switches, etc. 10. Sweep all areas not covered by linoleum or carpe[. Weekly: 1. Clean and buff linoleum floors. 2. Clean and sanitize rectroom tile. 3 Months: 1. Clean windows inside and out. 2. Thoroughly clean, strip and wax all floors. TOTAL MONTHLY AMOUNT BID FOR CLEANING PUBLIC HORRS BUILDING PER ABOVE SPECIPICATIONS: ; Page 4 BID N0. 9293-30 - ANNUAL JANITORIAL SERVICE FOR CITY FACILITIES SPECIFICATIONS (CONT'D): ADELE GRAGE COM7UNITY CENTER - 716 OCEAN BOULEVARD Mondays, 1. Vacuum and spot-clean carpet as needed. Nedneedays, 6 2. Clean and sanitize reatrooma including Pridays handicapped reetroom, seeing [hat toilet paper, paper towels and soap are stocked. 3. Empty all trash cane and line with plastic 1lners. 4. Duet blinds, counters, tables, desks. file cabinets, and window sills. 5. Clean ell interior glass and entreats glace. 6. Spot-clean ae needed door dabs, ledges, light switehea, etc. 7. Duet-mop, or damp-mop, all the floors where needed. Yeekly: 1. Duet furniture in former Coamisslon Chamber and remove all Cobwebs in fireplace area and under chairs. Monchly: 1. Clean windows inside and out. 6 Months: 1. Thoroughly clean, strip and vaz all floors. 2. Shampoo all carpets. TOTAL MONTHLY AlgUNT BID FOR CLEANING ADELE GRAGE COlDSUNITY CENTER PER ABOVE SPECIPICATIONS: S PnRa 3 BID N0. 9293-30 - ANNUAL JANITORIAL SERVICE FOR CITY FACILITIES SPF.CIPIGTIOHS (CONT'D): PUBLIC SAFETY BUILDING - 850 SENINOLE ROAD Daily, Monday 1. Vacuum cazpet Through 2. Clean and sanitize "Public" and "Paployee" rea[rooms, Friday seeing that toilet paper, paper [Duels and soap are stocked. 3. Enpty ell trash cans and line with plastic liners. 4. Clean and die infect jail cells. 5. Duet linoleum. b. Duet blinds, counters, tables, desks, file cabinets, window sills, ledges (chat are in unsecured areas). 7. Clean all interior glees and entrance glace. 8. Spot clean as needed door jambs, ledges, light switches, chair mats, etc. Weekly: 1. Clean and wet sop floors. 2. Clean and sanitize rea [room tile. Monthly: 1. Clean windows, im ids and out. 2. Clean tale floors and apply var. 6 Nontha: 1. Strip and waz floors. TOTAL MONTHLY AMOUNT BID FOR CLEANING PUBLIC SAFETY BUILDING P¢R ABOVE SPECIFIGTIOMS: .. _ ~ _ _. BID N0. 9293-30 - ANNUAL JANITORIAL SERVICE FOR CITY FACILITIES SPECIPICATIONS (CONT'D): COMMISSION CIiAlIDER - 800 SEMINOLE ROAD Page 2 Mondays, 1. Vacuum carpet and spot-clean as needed. Mednesdaye, b 2. Empty trash cans and line with plastic liners. Fridays: 3. Clean small work rooms at either aide of the room. 4. Duet counter tops, tables, etc. 5. Spot clean as needed door iambs, ledges, light switches, etc. Neekl 1. Clean all interior glass. 2. Duet blinds. 6 Months: 1. Shampoo carpets. 2. Mash all high exterior and interior glass, and all high partitions and window sills. NOTE: Once each week, the door mate located at all outer doors to the City Ball and the Commission Chamber are to be lifted from their places, shook, the area swept, and the once replaced. TOTAL MONTHLY AMOUNT BID FOR CLEANING CITY BALL AIrD COMMISSION CBA.MBER PER ABOVE SPECIFICATIONS: ; Pa Re 1 BID N0. 9293-30 - ANNUAL JANITORIAL SERVICE FOR CITY FACILITIES SCOPE OF WORK: Provide janitorial service at [he following City of Atlantic Beach facilities: City Rall, 800 Seminole Road; Public Safety Building, 850 Seminole Road; Adele Grage Community Center, 716 Ocean Boulevard; Public Works Building. 1200 Sandpiper lane; Wastewater Treatment Plant Office and Laboratory, 1100 Sandpiper Lane; and Water Treatment Plant /1, 469 11th Street. No cleaners or chemicals are to be used or sprayed around any electror.Lc equLpmen[. Anything found on floors [o be placed on table or countertop, no[ [brown away. CONTKACTOR will furnish all disinfectants, crash bags, vacuum, brooms, duet pans, and necessary cleaning equipment and supplies. Ia addition to ocher requirements outlined in these documents, all employees of the successful bidder who will be assigned [o these City facilities moat pass a police background check. SPECIPICATIONS: CITY HALL - 800 SEMINOLE ROAD Mondays, 1. Vacuum carpet and ePOt-clean as needed. Wednesdays, d 2. Clean and sanitize all restroama and make sure Fridays: Co11eC paper, paper towels and soap are stocked. 3. Empty all crash cans and line rich plastic liners. 4. Mop lunch room floor, clean sink, counter and cable cops, outside of refrigerator and mlcrorave oven. 5. Dust counters, tables, desks, file cablaets and vindov sills. 6. Empty and clean smoke stands. 7. Spot clean as needed door jambs, ledges. light switches, e[t. 8. Mop t11e areas. Weekl 1. Clean all interior glass/mirrors. .. Dust blinds. Monthly: 1. Clean Snside cf ref rigeracor and microwave oven. 6 Months: 1. Shaapoo wrpeCe. 2. Wash all high ezcerior and interloc glass, and all high partitions, vindov sills and vents. ^ ~~ IDENTICAL TIE BIDS - In accordance with Section 287.087, Flozlda Statutes, effective January 1, 1991, preference shall be given to businesses with drug-free workplace progress. Yhenever two or sere bids whfeh are equal with respect to price, quality, and service are received Dy the State or by any political subdivision for the procuresent of cossoditiea or contractual services, a bid received frw a business that certifies ttut it hea Ssplesented a drug-Free rorkplace pragras shall be gives preference Sn the award process. Established procedures for processing bide rill be follored if none of the tied vendors have a drug-free workplace prograa. A form for [his certlf ication Ss Sncluded with the bid fors and must be eubei[tzd with [he bid or proposal. Joan LaVake Purchasing Agent ! ! ! ! ! ! ! ! # ! ! ! # } * ! # ! # * i i * ! t ! ! ! ! ! } ! * ! ! ! PIAEIDA iIlfES-UNION: Please publish one time on Thursday, September 9, 1993. Subsisted by Joan LaVake - 247-5818. CITY OF ATLANTIC BEACA INVITATION i0 BID mm sEtmatF motD ATLANriC melts. FI.OmaM 132113W T0.@tlOt~ pM) 7!Flip PV(11M12fF9m5 NOTICE is hereby given that [he City of Atlantic Beach, Plorida. will receive sealed bids in the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PM, rionday, September 20, 1993, after which time bids vil.l be publicly opened and read aloud for the M'NUAL JANITORIAL SERVICE FOR CITY PACILITIES. Bids shall be enclosed in an envelope endorsed "BID N0. 9293-30 - ANNUAL JANITORIAL SERVICE FOR CITY FACILITIES, TO BE OPENED AFTER 2:00 Pri, MONDAY, SEPTEMBEN 20, 1993." Specifications and Bid Porms, and information regarding the bid, may be obtained from the Office of the Purchasing Agent, 800 Seminole Raad, Atlantic Beach, Florida 32233, telxphone (904) 247-5818. All bidders must submit WITH THE BID: 1. References testifying to the quality of their work. 2. Original (copies are unacceptable) Insurance Certificates, naming the Cicy of Atlantic Beach as Certificate Holder, showing chey have obtained and will continue to carry Yorkers' Compensation, Public and Private Liability, and Property Damage Insurance during the life of the contract. Bid prises must remain valid Eor sixty (60) days after [he public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. the City of Atlantic Beach reserves the right co rejecc any or all bids or parts of bids, vat ve informalities and ce<hnicaliciea, mike award Sn whole or pare, vi th or without cause, and to make the award in what is deemed to be in Che best interest of [he City of Atlantic Beach. Goods and se: vices proposed shall meet all requirements of the Ordinances of the Ci[y of Atlantic Beach. PUBLIC ENTITY CRIP,ES - Any person submit[ ing a bid or proposal in response [u this invitation must execute Form PUR 7068, SYORN STATEMENT UNDER SECTION 287.133(A), FLORIDA STP.TUTES, ON PUBLIC ENTITY CRIMES, including proper check(s) in [he space(s) provided and enclose it wich the bid or proposal. September 9, 1993 CITY OF !'PClAatie Btaek - ?loslda aw sBntDw,Le awD ATLANTIC aP.1[.'O. FI.OiOH 72iltSllS TEIBNONE OMI ffNale FA%11M ]ft5« September 20, 1993 AWARDS COlMITTEE MINUTES MONDAY, SEPTEMBER 20, 1993 The Awards Committee met on Monday, September 20, 1993, at 2:00 PM, to receive bid advertised as Bid No. 9293-30 - ANNUAL JANITORIAL SERVICE POR CITY PACILITIES. Present at [he bid opening were Building Official Don Ford and Purchasing Agent Joan LaVake. Invitations to Bid were mailed to seventeen (17) prospective bidders. Slx (6) bide were received as follows: TOTAL PRICE HID Jani-Ring Commercial Cleaning Services Jacksonville, PL S 23.043.00 Duval Janitor Service Jacksonville, FL 24,072.00 Atlantic Coastal Janitorial Atlantic Beach, PL 24,600.00 Royal Services, Inc. Jacksonville, FL 25,393.20 Dynamic Janitorial Setvires of Florida Jacksonville, FL 25,998.00 SeaBreeze Cleaning Yulee, FL 60,420.00 I[ is the consensus of the Awards Committee that it recommend to the C Sty Commission that it accept the low bid from Jani-King Commercial Cleaning Services of Jacksonville, Florida, in [he amount of 523,043.00, and make [he award accordingly. Respectfully, Joan LaVake, Purchasing Agent Continued I2. DEP LOAM - Kiw Leinbech attended a westing in Tallahassee on Septesber 11, 1993 end advised the Coaaittee that the Departwent of Environwental Protection fDEP> is encouraging eitiee like Atlantic Beech to utilize the Sarage Treatwnt Revolving Loan Fund. Furtherwore, it appears that the DEP is trying hard to reduce the red tape end hidden costa of these losna. Ki^ Leinbech forrarded his inforaation to Bob Koeoy end rould like hia to revier the inforaatlon rlth the Design Consultant. If the loan prograa appears suitable, Kiw requested that ^ separate Contract Authorization be prepared by Pitwan-Rartenstein for Staff revier, then Cawaittee revier. III. CAPITAL IBPBOVF]IEBT FLAB - The Cossittee discussed Sanding of the reuining projects in the Capital Iwprovewent Plan. K1. Leinbach discussed the reserves available in the AB Mater and Serer accounts. There i^ a negative balance in AB Nater. The Gowaittee will review the entire funding plan at the next westing rith the Finance Director. IV. SLUDGE BAULK - Ji^ Jarboe, Ti^ Tornsend and Bob Koeoy set after the full Cooitta weting to discuss the costa and plans for the short tern hauling of sludge. RSK/tb cc: All Attendees Kirk Mendland/Finance Director Tow Nevk, P.E. /Pitwan-Nartensteln Flle - 93-MSCR G2 .mom x._: - y..~-~u:..: __ _.~s~::~-s~~.~J. CITY OF ~awtie "Atli - ~lesida Septewber 17, 1993 M E M O R A N D U M wF SA.mnFFx une AiI.ANiiC OFwCN. FIa6~ 5321}llw 1F1FP110liE nM: ElSSf.N Fwr dM) ifFlW TO: KS^ D. Leinbach/City Manager FROK: kobert S. Kosoy/Director oS Public Morkv~~ RE: MATER AND SEMER COMMITTEE REPORT I47 On Septewber 16, 1993 the Mater snd Serer Cowwittee wet and attendees rere: Lywan Fletcher, Ki• Leinbach, J1^ Jarboe, Marc Chrivtvnven, Tiw Tornsend, Alan Potter and Bob Kovoy. Itewv of discussion rere: I. pESIG1 C~TQACT PO@ ATLAtTIC BEACB rASTEr1TPB TQEAT~T EIPAtSIO/ - Bob Kovoy prevented the revised Contract Authorization No.S received on Septewber 9, 1993. Ne evphasized that Attachwent D for the Electrical Subconvultant had been reduced crow v50855. 00 to 630,370.00 Dy using another subconvultsnt acceptwble to the City. Other changes rrre wade to rewore the 'Exeluvions snd Speoivl Conditionv' and incorporated thew rithin the revised Contract. In vuwaary, the total contract rvs: ORIOI~AL rEYISED Preliwinary Design Report 619,599.20 618,775.00 Corceptusl Drarings 810,531.10 610,530.00 Conetruetion Perwit Appl. 612,722.20 612,725.00 Final Design b Contract 8286,551.35 6266,000.00 Docuwenty Adrertiveaent, Bidding, 61~, 925. 00 610,000.00 and Arard of Contract 634, 328. 85 6318.030. M The Cowwittee recowwended that the revived evtiwate be accepted rith the prorivion thst on page 3 of the letter to the City Kanager the rords 'luwp vuw' in the last line be changed to 'not to exceed •. r CITY OF ATLANTIC BEACH BUDGET ADJUSTMENT NUMBER: BA-75 EFFECTNE DATE: 09/2793 FUND: Stamwater ESTIMATED APPROPRUITIONS REVENUES ACCOUNT NO. ACCOUNT TRLE DEBR CREDfT DEBfT CREDfT 470~000.389~0000 111 Authorized Uss of Fund Balance 20,000 {70-0000-538-3100 Stormwater - Processional Services 20,000 TOTALS O 20.000 20 000 O EXRANATION: Ill Per attached merro iron Bob Kosoy. APPROVED BY: Kim Leinbach, City Manager PREPARED BY: Kirk WendlarW, Finance Director INRIATED BV: Bob Kosoy, Pub. Works Director COMMISSION ACTION REQUIRED: YES DATE PREPARED: 09/23/93 lBSOLDTiOlI NO. 93-38 A DTSl1IALI0s TRAlSPB)ZAIPO ['ImTArw !DRIBS D1Tii® P8SID5 Mt~REAS, the City Charter of the City of Atlantic Beach requires [hat the CS[y Commission approve all budgetary increases and transfers from one fund to another, and MFIEREAS, the nature of fudge [ary systems and those day to day detislons affecting such budgetary systems require adj ustmen[ from time to time, NOM, THEREFORE, BE LT RESOLVED by the City Commission of the Ci[y of Atlantic Beach, that the attached Budget Adjustment No. BA-75 be approved for the 1992-93 budget. Adopted by the City Commission Sepcember 27, 1993. • • f. • • • • x r • a M111iam I. Culliford, Jr., Mayor, Presiding Officer Approved as [o form and correctness: Alan Jensen, Ci[y Attorney ATTEST: Maureen King, City Clerk ~~3 3S CITY OF ATLAIRIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: BUDGET TRANSFER FOR STORMNATER UTILITY SUBMITTED BY: Rohart S. Koeoy/Director of Public Works V DATE: September 21, 1993 BACKGROUND: A budget transfer ie required in the Storwrater Utility Account frow the fund balsncw for the folloring reasons: Payments for Professional Services - The rork to be completed in FY 91-92 included priwarily Inventory end the NPDES Pert 1 Application end ree budgeted st 987,000.00. Horever, only 962,920.00 rae billed in FY 91-92 snd the rest rae billed in FY 92-93. Ne did not have an encuwbrsnce eyetew ai that time. Therefore, Professional Servicee In FY 92-93 are approximately 925,000.00 over hudget for the NPDES prograw. In addition, ve paid 91,500.00 for storm drainage plena snd apecif Stations for Park Street. The FY 93-94 budget, ae submitted, rill not be affected since the projected fund Dalence ree Daeed on projected Professional Servicee to be billed Sn FY 93-94 snd all expenditures to date. Transfer 920,000.00 frog current fund balance. ATTACHMENTS: BA - # REVIENED BY CITY MANAGER:--~EL~F~fS~-[~ AGEIB)A ITEM NO. J k CITY OF 19~arue Piaui - ~lsrGla ~PBa~~~lt No. 93-35 iIHEREAS, Gregg McCaulie has served the people of the City of Atlantic Beach, first as Chairman of the Advisory Planning Hoard from October 1982 until the board was dissolved in 1986; and WHEREAS, Gregg McCaulie continued his service to the City of Atlantic Reach as Chairman of the Community Development Board since its inception in 1987; and WHEREAS, Gregg McCaulie most recently served as a member of the City's Charter Revision Committee; and WHEREAS, Gregg McCaulie has served effectively and efficiently and gave moat generously of hie talents, time end energy for the benefit of the residents of the City of Atlantic Beach. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH: Section 1. That the City Commission does hereby express its deep appreciation for the competent, loyal and dedicated service of Gregg McCaulie. Section 2. That a copy of this Resolution be spread upon the official minutes of the City of Atlantic Beach, and a certified copy hereof be furnished to Gregg McCaulie. ADOPTED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACN, FLORIDA, this 27th day of September, 1993. William I. Gulliford, Jr., Mayor Glenn A. Edwards, Commissioner Lyman T. Fletcher, Commissioner Adelaide R. Tucker, Commissioner J. Dezmond Waters, III, Commissioner _.n.a sue.. ....~., _:YAFjiC$_s. ,.r_,.~. .. 3.. .. ¢_ :. g al 8 o ~ o t 8 O p Q _0 ~. J LL LL = F W V m V F Z Q J Q a 4 Y .i µY .y 3 i O C o. o m m s V] V 6 0 U ^~ 6i ~I o~ zl g I m NI a _G i~ nl 1 N m F ~ LL ~ ~ j JF V ~~~ m p m F Z W U ~~ W P (j I ~ a MI ~ W W C C e ' u O $ 1 F~-~ y~ a > ~ C m $ N O K b gy .. W Y O y y p Z ~ m N '~ ~ N 41 ,J d ~ ~ W Vl V 7 M p Z w W ~+ > U C R V m O wr s 4I V F 1' 10 F ^i ~ W N V ~. g v w X ~ W ~ ~w J LL _ ~u ~~ LL= m .. d OU x d » ~ W °w ~ H U " U v ~ n Z m ~ " x Q w J W ~ ~ s a c i r > e ~ U! Q ~' m G 4 Y O ~ ~ U aom I 2' w m -i ~ W U d o U W f' < W K - F Y N w W ~ G F O 6 Vl b Y r ~ ~ '~ 7 ~, o ~~ 4 ~' c _'. _ ° ~ O, ~ i _ .~. 8~ a ~ ~~ ~ ~ O i o' l I ~ ~ a C m F '+ W W LL C ~ IY 6 -~ o ~o m U u Q .<~ F Q eIF ~ pp F J ~ m F ¢ L O 7 I L m W O 0 a) h m Z of I ~ A O = of < ~ ~ I O yyW hl C H I m o I ~! F N F 2 W f 0 U I I -I HID N0. 9293-27 - ARTICULATING BOON MOWER AND TRACTOR Nailing Lie[: Industrial Traccor Company Ford New tlolland Inc Turf Division P 0 B 1 , . 2000 Mountain Industrial Blvd . . ox 7309 6870 Phillips Nighway . Tucker, Georgia 30084 Jacksonville, FL 32245-7309 Southern Farm Su 1 Inc pP y Attn: Ken eerdahl - 296-0143 . , P. O. Box 398 Superior Tractor Company Palmetto, Florida 34220-0398 5353 West Beaver Street Nichols Equipment Jacksonville, PL 32254 10237 Beach Boulevard Attn: Bob Lester - 781-9011 Jacksonville, Florida 32216 Florida Machinery and Equipment Co 11747 Phillips Highway Jacksonville, Florida 32256 Ring Pover 8050 Phillips Highway Jacksonville, Plorida 32256 Case Power A Equipment 11657 Phillips Highway Jacksonville, Florida 32256 Duval Traccor, Inc. 2346 West Beaver Street Jackaonvil le, Florida 32209 Omni-Quip Rentals d Sales 11350 San Jose Boulevard Jacksonville, Florida 32223 Ocala Ford New Holland 2240 N.W. Pine Avenue Ocala, Florida 32778 Florida Equipment E Services, Inc. 7287 W. Beaver Street Jacksonville, Florida 32254 Central Trat ror Parts d Equipment 301 North Main S[tee[ Jacksonville, Florida 32145 Duval Equipment Company 8618 Phillips Highway Jacksonville, Flot ida 32216 Plorida-Georgia Distributing Co. 502 Caesa[ Avenue Jacksonville, Florida 32254 Pover Equipment Sales 4545 St. Johns Avenue Jacksonville, Florida 32210 Tresca Industries, Inc. 4827 Phillips Highway Jacksonville, Florida 32207 CITY OF ,fix ~iaek - ~leslda ~au~o anwlYnC ~. P~dm~ mnsus r®.EruoNe awi in~we ear oeu an9u DATE:_~/I~o' Q 3 TD: JoanTLaVake, Purchasing Agent FRDtl: -p0$ ~GFiDr a~/s i~ Parvarded [o you herewith are epecificatiom and other pertinent infor- mation necessary for you to call for bida on project to be entitled: AQTICULhTW4 Sgw~ MawEtt Aav To.,rcratt Funding for this project is identified as follows: LOCa~ CJprtoA) G,6 Tk~c___~/ o'"..Mfb ~. F'vay t3o ~ 3oo-poo-SUFI G4o0) with an approved budgeted amount of ; $~j $7 9 FUNDINDDG APPROVAL: ~A Direccor of Finance BID N0. 9293-27 - ARTICULATING BOWS YAHER AND TRACTOR TOTAL LUMP SUK PRICE BID POR ARTICULATING BOOM. NOWER P1~'D TRACTOR: Y.i.P.E AND NODEL BID: SUBNITTAL: BIDDER BUSINESS ADDRESS SIGNATURE CITY, STATE d ZIP CODE DATE: BUSINESS TELEPHONE REAP, ttOUNT TELESCOPIC BOOK DOUBLE SWINC NOI.BR Fk,L94.c Xoun[tng - axle brackets and cop link Frame Sving Pro [ec[io -hydraulic relief valves bath left and right with au COCa [lt reset. Sving Hovemen[ Control - suing fully controlled thru full arc. No "overcen ter" type control. ~rdraulic Reservoir - mounted co mover frame. All hydraulics, including punps and gear box, [o be surrounded and protected by mover f: ace. riYGRAULIC CONTROLS : Bounced on right side adjustable for o e t p ra or confor[. Ara rest to be included. NYDgAULICS: Self-contained hydraulic system, PTO driven. Rese rvolr - 50-gal. minivum korking Pressure - 3600 psi BOOK AR2L 25' horizontal readh 27' vertical reach 180' total suing; 90° to right and 90° to left FLAIL CUTTING READ: Reavy duty brush M.o for - hydraulic, gear type, reversible size - - 46- 1rch minimum. ROTARY CUTTI:7G BEAD : 8eavy duty Size 60-inch Top of deck - reinforced steel webs Full length replaceable skid shoes, bolted on each Side. ttOTOR: Steel gear type B,.nDtS. Fuil suing 360' Double edged, tempered steel SAFETY SdIEL'd5: Front and rear F:ANUALS: 1 Parts :anual - 1 Service :anual Fo[e (1). Piease include quotes on any extended rarzan[Ses. if available, for tractor and mow r. Note (2): indicate where local service and repairs will be wade [o tractor an6 [o cover. Note (3). Indicate training [o be provided, specifically number of hours, by whom, and at Ci[y of Allan tic fieach location. BID NO. 9293-27 SPEC IFICATi0N5 FOR REAR HOUNT DOUBLE SWING TELESCOPIC BOON ROWER AND FOUR WHEEL DRIVE TRACTOR The following speclf icat ions are intended to serve as the City's minimum requirements for the above equipment. I[ is requested chat tractor and mover be bid as one coaple to package. Only those bids which meec oz exceed minimum spec if Sc scions outlined will be cersidered. The bid price of equipment outlined shall be F.O.B. City of Atlantic Beach, Flor lda, and shall be delivered ready for operation. Delivery must be accomplished no later than si::ty (60) days from bid award date. Nanufac[urer's specifications must accompany bid at time of submission. TRACTOR ENGINE: Type-Diesel Aspiration - :formal/Turbo Charged d.P. - 75 HP Hinimum 4-~WdEEL DRIVE: Mechanical TRANSY.I SSION: 4 forward gears plus reverre Synchro mesh sys [em in all gears Shift on the go capability STEERIKG: Hydrostatic Power Steering i:ES Hydraulic vet disc braking sys [ec-foot operated, RIG, . ability Co interlock fo: road use or torque lock rear diffe-ential acceptable Parking B: ake: Independent sys [ems., operator applied ELECTRICAL: Heavy duty NEiGHiS: 600 lbs. each side rear Full front weights min ixum 1000 lbs. _ Cntl Four (4) posC POPS with Canopy plus rear screen operator protection (if available). Sea[: Vinyl, spring suspensions, adjustable i.`.STRC::E!:TA770M1; Full, gauge type Engine Alarm Sys [ea, - auto shutdown on any low fluid levels with a¢o:.panyin{: light and audible alarm (i[ available). Strobe t, pe warning lights with audibie backup alarm TikES: Rear - 18.4 - 30 R1. Front - i1.2 - 24 R1 *.;.S GA1.$: 1 Parts :::+aual - 1 S.rvire Manual ..:,.rte:... ~..s-._.. .:,s.-.. CITY OF o'~[la«tie ~taek - ~leslda ~~m.cu mn~o ATLANTIC ~. FlDmoll771113W 'IPlBBONa OM12eF9M FA%OMI ifY9aT C O R R E C T I O N CITY OF ATLANTIC BEACH INVITATION TO BID In the Znvitation [o Bid rhich appeared in the August 22, 1993, edltiaa of the Florida Times-Union, [hat portion of the advertisement which outlined acceptable models of Articulating Boos Hower and Tractor should have read: Rubota Model N8030DT r/Turner BM25SEE Hover, oz Better Nasaey-Ferguson Model 383 v/Alamo Hover, or Better •• A /e •<#~ e a e e a~ t e t~~~ e e: e a a f x f~• 3 e# f# FIARIDA TIMES-UNION: Please publish oae time on Nednesday, Augue[ 25, 1993. Submitted by Joan LaVake, Purchasing Agent August 25, 1993 followed iF none of the tied vendors have a drug-free workplace progrm. A fors for Ch is certifica[lon is included with the bid forme. Joan LaVeke x •x xxxxx xx xxxxx xx ~, • t x xxxxpert~sxai ~x xxxx FLO,tIDA TI.~S=JYIOF: Please publish one time on Sunday, Augus[ 22, 1993. Submitted by Joxr. LaVake - 247-5818. CITY OF 1~artle $tatlc - ~letisGs mw scmVOLE morn AMVIiC mEAdl, FI~maN J22315/l5 TaFPtlO1VE 11M1 ).(FIaN FAR 11am i(Lim15 August 22, 1993 CITY OP ATLANTIC BEACH INVITATION TO BID NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids in the Office of the Purchasing Agent, City Ball, 800 Seminole Road, Atlantic Beach, Plorlda 32233-5445, until 2:00 PM, Tuesday, September 7, 1993, after which they will be publicly opened and read aloud for ARTLCULATING B00li MOWER AND TRACTOR. Acceptable models: Kubota ilodel M8030DT v/Turner NF125111E Mover Massey-Pe rguson Model 383 v/Alamo Mower Bids shall be enclosed in an envelope endorsed "BID N0. 9293-27, ARTICULATING BOOM MOWER AND TRACTOR, TO BE OPENED AFTER 2:00 PM, TUESDAY, SEPTEMBER 7, 1993." Bid Forma, and information regarding the bid, may be ob tal~xd from the Office of the Purchasing Agent, 800 Seminole Road, Atlantic Bea<h, Florida, telephone (904) 247-5818. Goods and services proposed shall meet all requirements of the Ordinances of the Ci[y of Atlantic Beach. The Cicy of A[lantSc Beach reserves the tight [o reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or par[ vi [h or without cause, and [o make the award in what is deemed to be in the best Sn Ceres[ of the City of Atlantic Beach. PUBLIC ENTITY CRI2:E5 - Any person submitting a bid or proposal in response to this invitation mu_=[ execute Form PUR 7068, SWORN STATENENi UNDER $ECTIOS 287. 133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, and enclose It with [he bid or proposal. - IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Statutes, effec[Sve January I, 1991, preference shall be given to bu5lnesses with drug-free vorkp face programs. Whenever two or more bids which ate equal with respect to price, quality, and service are received by the S[a [e or by any political subdivision for [he procurement of concodities or contractual services, a bid received frov a business Ghat certifies that it has imp ieaented a drug-free workplace program Shall be given preference in the award process. Established procedures for processing bids will be In responwe to a vendorw quewtion regsrding why re rere not wpeciYying the tractor on State Contrsct, i. e. the Ford 6640, re accepted this wadel aw an equal. One vendor, Treece Industries, epecif ied this wodel and rae the highest bidder. Me hereby recowwend awarding Did to Industrial Ttaetor, Jacksonville, Floride, et for bid price for 542,520.00. RSK/KB/wc cc: Kiw D. Leinbach/City Manager File - EOUIPMEKT CITY OF ~tlartle 8tae! - ~lestda w S\TWIFFR LANE ATLAhT1C aP ~CII, F7gPDN )I21}~y~ TELFlHONE 19FI) 2(t!W FA%aWl 2(ASlli September 8, 1993 M E M O R A N D U M TO: Joan Lava Y.e/Purchasing Ageni FROM: Robert S. Kosoy/Director of Public Works ~/ Kelly Burton/General Maintenance Foreman \ RE: BID ANALYSIS OH ARTICULATING BDOM HOMER WITH TRACTOR - BID •9293-27 Me have analyzed the bids for the Articulating Boom Morer and Tractor. There rere four f4) bide submitted meeting apecif icationa and complete. Tro (2) bidders submitted 'No Bida'. The hide are ae listed: Vendor Tractor Norer Bid Industrial Tractor Kubota Turner 542,520.00 Jacksonville. F1 M8030NUT HM25SXE Florida Machinery No Bid and Equipment Co. Jacksonville, F1 Southern Farm No Bid SuPP1Y Palmetto, F1 ' Tresca Industries Ford 6640 Motrim 554,532.00 Jacksonville, F1 RLN-25-A-4BF Superior Tractor Massey Alaeio 25 552,000.00 Jacksonville. F1 Ferguson 399 Caee Pover 6 Case 095lIFD Turner HM255%E 548.183.00 Equipment Jacksonville, F1 CITY OF o'~lastie $tauE - ~losida eee sva3NaE aaD ArI.M'fiC aFACII. FI.OfYri ]32)15115 TdFAN)NE Map bfFSaM PAIL PM 3/FlMS September 8, 1993 AWARDS COMMITTEE MINUTES TUESDAY, SEPTEMBER 7, 1993 The Avarde Committee met on Tuesday, September 7, 199], a[ 2:00 PM, to receive bid adve r[ised as Bid No. 9293-27, ARTICULATING BOOM MOWER AND TItACTOA. Present at the bid opening were Commissioner Glenn Edvarda, Chairman, Public Services Director Robert S. Kosoy, Public Works Foreman Kelly Burton, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invitations to Bid vere mailed [o seventeen (17j prospective bidders. Six (b) bids vere received as follows: TOTAL BID HAKE b MODEL BID Industrial Tractor Tractor: Kubota M8030MDT Jacksonville, FL S 42,520.00 Mover: Turner Bri255XE Case Power Trac [o r: Case 895MFD Jacksonville, FL 48,183.00 Mover: Turner KK255KE Superior Trac [or Tractor: Massey Perguson 399 Jacksonville, FL 52,000.00 Mover: Alamo 25 Tresca Industries Tractor: Ford 6640 Jacksonville, FL 54,932.80 Mover: Mo[rim RLM-25-A-4BP Florida Machinery NO BID Jacksonville, FL Southern Farm Supply NO HID Palmetto, FL It is the consensus of the Committee [ha[ i[ recommend to [he City Commission that it accept the low bid from Industrial Tractor in Che amount of $42,520.00 as the lowest bid meeting bid specifications and make [he award accordingly. Respectfully, Joan LaVake, Purchasing Agent HL`UGETEU AMOONT: 559,579.00 .. .. There being no further business to come before the board m': a t:o: made and seconded it was adjourned. ` SIGNED: ]ITTEST ~__~ i i I i i After discussion, His. CreaO moved to dF`r .- ths• ~nc.!ic~tion un`i' 1.he next me?tins to allow the hoar,i time to re^ies. _-..:. documentation. The motion was seconded b_v tY:e cha i.rma.^. an9~_r; ~_s=<_ unanimously. NEW BUSINESS I. Aop Lcatior. for Variance filed by Annabelle seal: a<-e construct an aluminum carport which will encrcach the side ?a:% setback ~at pronecty located at 221 Seminole Road. i The applicant's contractor, Floyd Cardin, introduced himself is the hoard 'and presented pictures to the board showing the residence in whicti the variance was applied for and the residence re xt doer which hk.d previously been granted a similar variance. He r_.'._ that Mrs. Wallacr. had consented to *_he variance. After d~scus:;ion, Mr. Frohwein moved to deny the :pe1i•~ati cn. Mrs Walker seconded the motion and the variarre was deni e^ h z vote of 3 - 2. ?. P.pplica t.i on for Variance file] by Jerr7 Dore; •~!~, ~~st-; an addition to the Tappin Book Store which __ a r.0::-cer.f or-is•: st n~cture located ai 705 Seminole Road. Mr. Dorsch introduced himself to the Board and er.rlai nod tl:a: :i:e variance was needed to enlarge the storage and inde r.i no sec[i•::~~. the bookstore. After discussion. Mr. Frohwein moved to grant the variance. Ti:= motion was seconded by the chairman and unanimously pissed. III. Application for Use-by-Exception filed by Ted Barre.! allow a home occuoati on license at his propertc !oczt<~ zt '~- -... Street. F1~ Barrett loft educed himself to the oozed and Hzc!einc-ei tha• ':-. use-by-exception we ~_ requested to zllOV Ci r. •vr:d cct contract in0 buoiness at his residence and stated. than LF:er~ '~. be no outsides st%v-aoe or parkinn of equinmer:t c! sup; ]+es. t•.£ter discussiun. !!~s. Gragg m„ved to ..couwe•:d ._ t?:~ - !'omn.issirn that t6c use--bY-exception he: ara ;i ~~' ... F.•`.•.. :;Brooded ;Lr :uot on •.ahi c?: passed unar:imuu_ly. Wcrl •-'r n•e r.i icneri to the i>oard :hat due iu ~-iLiv r_:.__ :•i•~~riou iL•. .,:. •inc rn Ocf o'„±. may need to k•e ..-.-k`.:. . MINUmES OF TH F. CPMMUNITY DEVELOPN.ENT 60RR i GF ?HE CtTY OF A?LANTIC BEACH, FLORIDA AUGUST 17, 1993 7:00 P.4. CITY HALL rPeS F.N T. Grego tlcCau Lie P.uth Gregg Robert Frohvein Pat Pillmore Mary Wa]Y.er A?JU Alan Jensen. City Attorney George Worley, Ii, CD Director Pat Harris. Recording Secrets r_v ASSENT N.a rY. HcGoua Don Wolfson Chairman Gregg M,cCaulle, called the meeting to order ar:d a;~k e:~ for aoprovai of _he minutes from the meeting of July ?U loo; '~)•on motion duly :;:a de and seconded the minutes sere approved. OLD BUSINESS: ?. Applir-ati on fnr Variance filed by Robert and Leona Lowther unclose a porch which encroaches the rear yard set ba r); a! r,r or. ~..r, located a[ 151 Ocean Forest Drive North. - - - This application vas remanded back to tt:e Board h~ the ^it~= Commission after an appeal of the previous denial by t:e Board z April. 14r. Lowther is _roduced himself and stated that his wife hai ac arthritic condition and the proposed construction would al!c_ t :+ife better rt:ob;lity around the ho,:_e. Alter discussion, Hrs. Pi ]lmore rt~oved to der:y the apcli~at: or.. 'fhe motion a~as ;econded by Mr. Frohvein and the v=.n ar_~c ua~ ^.n ani;::masly denied. I?. Application for Use-by-Exception filed by Pan Rm Mini Stc: ac-. Iec. to alloy outside, on-site storage of vehicles a iocat ~d at ?,a3 M.ayport Road. ~ prorer*._ 7 •~i en.~.. ~ Kane rotrvduced himself to the hoard anti e•nlzine% ~L~ Ci!y~CCmmi•;si un suggested he file an applicati cr.~ for a utr-' - ..~•~rcio~: inet~a:l e' changes in ion±nn vhieh va- J _.~ J .v ~, ~~ ~. ~J . r' ~; ~.. N i ~~.," k <;,~ ~~: August 16, 1993 ~ll Mr. Rim Leinback City Manager City of Atlantic Beach 800 Sm~inole Road Atlantic Beach, P1 32233 Dear Mr. Leinback: My application for a variance as presented to the ~omm~mity Developmeat Board, August 17th, 7:00 P.M. item a• on the agenda, was denied. I rash to appeal this decision, and proceed with the desire to build an al~ianm carport at 221 SeminoleROad. I feel that this carport will be attractive to the surrounding neighborhood and will be professionally con- stsucted. Please advise me of the earliest date for this appeal to be presented. Sincerely, Mrs. Annabell P. Mallace 221 Seminole Road Atlantic Beach, F1. 32233 241-5814 (home) Enclosures: Pictures of the next door aeighbor's carport for which she received a variance. Area to be covered by this carport, _ ...~W.- ~~ ~. O ~~ V E ~ r $ g a.o u e'C V ~C, C 6y° m p V p y u p L L ~ G L J y C C U =p• Lm'S 3 E ~.. q ~ F°~ O C p T ui O~ E 7 3 Y E y o M 'u _on N -° ~ i °o N ~ }~,' U E g' ° ~ e ~E e ~ ~°° c g L o y~~ a°- O q u C O K~ p V q ~ O; i ~~ s e 3~ m _C 9; ~ C " u > c ~ q y C f O Y >~. Cp C .~' ~~ >.de Je 30> y=E. !, a o a m ~ A~? 0 8 .. .~.~~ V nC YTtf/3C C ~, _ r C V ~ p / i- iy. N^ C C t y. L ~p 6 9 q Y t C e m ~ n E~ m' p 9 V L 9 C E C .-°d~ ° ~ Er' c ~ E EK3-°y u'_ °e 'E '-yj°~ yy >. q ~ ~ . G y O O g q m~ e V O G wp. n~ m Ly' .~ ~ V J L g O y Li y u5u1 q n ..~J1 YA L T +) e p'C :J^ ay c ~ m$ q 5 ~3 ~ a5 asp 5 ~ w E$ ~'S L J L n O m `J yJ C 9 O C~ C U~ V ^JqJ L~~$ C - q n s y J q ~~ J ~ ~ C ' o ~ y t 5 t ' o 9 ~. A q 7 : v 4 > ~. ~ y s = ' e_ ' p ' ~ yy = ~ L ~' ~ y . . yy , . C C ~ . 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T C r..G Y YT i E ~_ 9_ C 7 f y ~j L A'J y C r A ~ ~ ~ y ~ Y v ° t e Y _ "c ~:::~ C p 0 -J L L C S Y C 7 ~ 9 ti Y 5z~~ _ s c VT 'yf i. i F - o /_ G - = S - _ - - OI - _ _ _ _ ~ v S _ ' _ ••- E c - ~ ~ C? c c ce"' ~ Y _ _ _ C , = _ i _ __ _ ~ L ~ d G ' ~_ L _ C _ ~ E c _ _ (C ? i _ ` ' c' - ~ - o e ~ - t __ - _ ` L i !1 _ 6 ~ ~ L ~_ =_ ~ _ C r ` tE< i L 7 _ _ _ _ r . ~. ~~ v W ~r ~~__ ~ a ~ E - ='= = - - - _ - _ _ j _ ~~___ _ _ _ ___ _ _ - ~ y y _t i• ' L ,~ - _ _ _ ~ , _ Y _ _ i i L C i -J `~ A ' p C _ O L ~ _ ~ = ~ " E ~ _ ~ L 3 _ = _ _ _ '_ _ _ c - a _ - o ~ V = _ - _ _ - - - _ - _ _ _ ; Y - me ~ y y _ __ _ - __ - _ _ _ i .? ' ~ _ - O l - - _ J - _ _ _ _ _ _ _ ~ J_ L - y _ ' L _ C ~ _ _ _ _ _ _ S ; _ _ _!i L ~ _ _ _ _ . ~_ L 4 _ ~_ ~ ~.~ _ _ L ~ t ~ G - 5 _ i _ _ __ - -_ ~_ L L = 7 ~ C ^ ~_ = X L ~ a - _ _ _ L L _ _ _ _ ~J _ _ _ _ - - _ _ ~ L_ i4 L ~ __ _ L_ C ''~ •~ h 9 Q ~ y "J` VpV C M C ` L'~ i T y s 3 ` a s ~ `~' '~ ~ G E E c ~ e c i L V r 't C ~~ _ _`_~a<~„~ 0 8 ~ .: E ~~' E 2 ~ T3 U n D x'.~c 3~ E w m ~ Q _ eL C L V Y .~ G L y-. ~ ,^, 9 C L. o LO C Y a .~. ... .. ~. Living Well Publiratinns, lri~. ~ ~ ~ ~~~~ PO. BOx '1155 •lecl.nm~lk.~'"P 11a h]~; '. AGC Calends September 2 FTU - TQM Program 4:30 p.m. 6 labor DaY - OBice Closed &]0 Coretruction Industry lacensmg Board-JacksonvBk $ (AnllllUtll$ Ed. Units (Of Can- Uaaor Ehmation 10.00 am 9 Workers Comp House Subcom- mivee/City HaB 900 a.m 9 Corutructian Industry Coalition 8:15 a m. 14 Finarroe Committee 3:00 p.m. 14 6cecvtive Gmmutlce 4:00 p.m. 15 Safety Committee 340 p.m. 21 Gavemrnen] Workers' Comp Workshop 4.40 a. m. 24 Monthty Membership Meeting ]1:30 a.m. 24 BOD 1:30 p.m. 2A Reoepton (or McGlade Holloway, Asa. Superinten- dent of Fadlilies (or Duval County Sdwol Board ?9 FDO( OCtObef 5 Construction Industry Crialifton 8:15 p.m. 12 Finance CommiGee 3:00 p.m. 12 Earatrve Committee 4:00 p.m. 15-19 AGC Mid-Year Meeting - Wuhington D.C. 20 Sa(ery Committee 440 p.m. 22 Monddy MembersAip Meewg 11:30 a.m. 29 BOD 7:00 a.m. NwtAeaslern Florida Chager i I lfie AsaotiNed General Caninclon dAmerin, Inc r. o. Boa uv J.ckaoo.Bk. FL 32203 AdOnes Can~cdon BePteeted Ot~[Ilasa L13 vate0e vAlo Jri.omtU. FL Ormk No. Sl0 1992 Theft and Vandalism Iaosses The theh of tools ranks first in both the dollu value and [tr number of inddenB reported by conuaaors in the later AGC storey of johsite theh and vandalism. A tool of 794 responses were received. Avenge tool losses per cortuactor were S 11,471. On avenge, there were 8.0 inddents of tlrefi and vandalism repotted per conuattor in calendar year 1992. Tools acroumed for the greatest dollar loss from theft. The greatest dollar lass fran vandil- ism wu from heavy equipment. In compadson [o the AGC survey for calendar year 1991, the number of inddents per conuattor increased from 6.4 m 8.0. However, avenge losses per contactor decreased from 312,210 to 311,47E ^ Vandalism to heary equipment increased l' 76.6% in dollar value between 1991 and 1992 - i~ (from 5968,908 to SI,710,711), and repre- t rented 65% of the vandalism inddenls in 1992 u opposed ro 29Yu in 1991_ Temporary Employment AgenCie$ The AGC has kamed that the Htxida tytpanrtrm of Tabor and Employ- ment, Bureau of Tax, that certain temporary (day labor) employmem agendes are failing so report their workers for li'orkrren's Compensation FlCA, Federal Withholding or Sute l;nemploymem. labor and Employment Security tell it impnmm to inform emplwers of this situation so that you could avoid possible IiaMGty d one of these workers is injured on the ~. As a result of this infomutirm, You are advised: 1) Do no[ use m continue to use agendes without verifying they are covering their temporary hdp, as required by State and Federal law. lltis includes the proper withholding and premium payments. 2) Do not initiate contncss with new trmponry employment agendes without verifying, wen on a continuing buffs, their kmponry employees arc properly covered under State and Federal laws- This shwid also include that correct withhoding urd premiums are being paid. This is extremely important ss labor and Empoyment Security advises these day- labor businesses change their corpont^ rntities ss soon u a tax audit u initialed A anent list u supplied by tabor and Employrrten Secvnry d tempo- my tmploymen[ agendes trot crvering their workers a on file at the AGC office. Should You have any qutstiorts or would like a copy of the lea, please nB 3569671. page ten aM7 Sri An. cT'+lrpezn Mr6r fsonawK Gep+rnrrrrr ytde VnYeniry °f A6rW Ibrrdn 1eeAan errrrgeric dirnavia, a g,rcc~wnndrn cr rdr,lugrur MOmbly aMndenbpakeeng. Yar "rrMB ~ -GAnarwmrs'gnerurM rortrrleroblr .Anion ane..gorau dapvr on Avidenl C4.vw, ~, m prvyunr end re. money: /nr.n uMe. mrnvmg eyca.. Davis-Bacon Wage Update The AGC oRtce Itow has she following Davis-Bacon Wage updates: Geren1 Derision No. F1930015 (wpersedes No. FL910015) Building in Duvil County General Derision No. FE930012 (supersedes No. F1910012) Building in Aladtua County General Deasion No. FL930036 (supersedes No. FL910036) Highway Conswction in: Baker lake Citnu Ia•vy Columbia Madison Dixie Putnam Flagkr Sumter Gilduist Suwalusee Hamilton Taylor Indian River Uniort JeBerson Wakulh lafaye[se General Derision No. PL930038 (supersedes No. 910038)Highway (--orl5mta10r1 111: Alachua Marion Bradford Naasau pay St. Johns Ikrval Vohssia U yes world Tike a copy. plo.e call 35(x9671. The BCM-204 Story Durlng a specvl session of the Florida Iegislamre in January 1991, a number o(dtanges were made N our workers' cnntpensation law. At that Ume, every sole proprietor, partrer and officer activety engaged N the mnswction industry wu required [o nrry workers' compensation or self-insurance on tMmseWes and their employees. The individual wk propretor, partner or officer could elect to be exempt by filing a BCM-DD4 form with sM Depanmem of labor. To be vali4 the OC.Af-204 most be'purged' (stampeQ approved and resumed) by the Department of labor. The cenifintion of ekmon to be exempt ta only valid for two years, then a new BCld-204 must be filed a the exemption expires. The eRea of the exempion u two-(old: It eliminates any benefits of she law being afforded the sigrree, oral, u a rewl4 Nere ta no pre- mium durged for that person i payroll. The premium reduabn nn fx signifirurt From an insurance sund- point, however, Ute krss of the hateful nn be audal. At rhs poim N sure. she two Ynr term o(any eCAI- 204 forth sigred after the IasJS initial passage u either expiring a hu ilready expired Consequendy, unless a new form hss been filed with the Depanmem of labor, the insurannce company for she signee's employer will begin to Burge fa his tx her payroll u of that expin- tiOn Batt. Let's aswme a corporate officer who u a plumber receives wages of 525,000 per yeti. had been exempt, fails to renew she BC.vI-204, and ta subsequently charged premium at Uu[ payroll for the next year. That addi- tional premium, at standard uses, without cortsidention for a possible experlence modifipuon aedi! or debi[, would ix 53.935. In many cases the copies of the BCM-204 forms which were "purged' by the Department of labor were sent directly back to the signces or then employers. Department of labor rule 38F-6.012 lutes: °Ir shat! be Incumbent upon the sde prcprferon partner orcorporare o,Qicer ro make rbe requimdJiling of the Consrnacrbn Industry Nonce of FJecrbn ro be Exempt form. Ir sbaf! nor 6e rbe rtsporulbllity ojanyagenr, causer, self-insurance fund or r(ger:cy ofsrategouemmem b edify sucb Individual." Therefore, we urge you to check nrefully to determine whether or not anyone in your organiation may have elected ro be exempt, the date on which the exemption wss approved, and, therefore, she date of expiration... and re-file to coindde with that expvation date (if you deride to continue to wm down the benefits of the workers' compensation law>. If you need guidance in the deniLs for handling this re-fling, your insurance agent will gladly help. 0 Dealing with Conflict?..... Crxnpetition. Outside d the fmn, competition a desinbk. Inside dre firm, however, it's not dainbk. We don't want one team to win wet another. This u the problem with using sports arulogia on internal iasles. Canpetition isn i aba05 how you PIaY ~ 17nC. Wt other who wins. When Dillss hurttiliakd BuRalo in this yea's Super Bow, Buffab didni come out ss the secwtd best tram N the country. They came out u kxsers. Collaboration. The moss effectise strategy. and the one that requires the greatest amount of time, u collaboration. only through cogabontion nn you build the essential rpm ingredient - tnut. Tmst u the best predictor of an individual's satisfaction with a company. WIthOU11rL•sl, Inm members can't be counted on to do Uteir pan. If you nonage conika on im- portant issues wish compromise or competiton, you71 find But relation- ships within ywr company will dererlonre. Collaboration is Ute only suategy for wccessfully dealing w0h congia wet the long trnn. page eleven eoruwN/roin poge 3 Collaboration is the only strategy for successfully dealing with conflict over the long term. The Mrller Act (4U U.S.C. 270) requires Iha[ all federal construction contracts exceeding 525.000 be prurected with per(ortnarree bonds and labor and material bonds. N order to ensure Nat the bond is supplied by a firundaBy sound surety. the Financial Managemem Service of the U.S. Degrultent of the Treasury develops and mainnins a list o(surery companies which, in addition [o having complied with sate regulatory requirements. have complied with the law and regulations of the Department ud are accept- able ss suretles and reinsurers on federal bonds. AGC's dyear Meeturg wd1 rake place October 1518 in our nanon's capful, beautiful Washington D.C. AGC's Board of Directors will meet m address ~ ~ issues facing our assodation and ij Other f.Bdyeu activities include meetings of over 50 AGC of Arrsetira comrmivees, specal -' forams on key industry isstres and educational seminars designed [o - - broaden Your business and `_` -- -_ Per50na1 lrodaons. T'- ~f~ The moat recent Ru waz published in rite July 1, 1993 Federal Register. This lia, better known as tfre Treasury list,' b a compilation of surety companies irrdudin writing limits and the crates in which B ttreir under- to do business. The Iut is bl~ ~ are Rcensed certificates of authori W shed annually, however, ty qualifying sureties may be issued or terminated at any time during the year. Changes also are published in the Federal Regwer A copy of the Treuury List le avillable from the AGC once. 1993 AGC Midyear Meeting 1993 Mi Special offer for Erst-tlme ~,~ M«t+~g Attendees: i ~ As a special inducement m AGC members who ;~\. have never attended an AGC of Arrredca ~1'.~ Midyear Meeting, the meeting regiatraUon lip, fees are waived for >U such Fustiime attend- ees. We beleve that once you see all that an ~, __ AGC Midyear has to offer, your _"_^.!_1 subsequrnt partidpation will •~. _ ..be assured AGC's Guide to the Family & Medical Leave Act of 1993 FJfective August 5, 1993. the Fundy and Medir,l LMVe Aa o/ 1993 (FMI.U requires ill employers with 50 a more employees m give their eligible employers up to 12 weeks of unpild leave, over a 12 month period, (H for the biM of a child, (2/ for a child's placement for adoption or foster care. (3/ for a serious hutch condi- tion that leaves an employee unable m perform the functions of his or her pb, or (4) for a serious ftealth condition affecting an employee's child, spouse or grrnL AGC's new 132 qge Guide answers more than 50 page eight Surety Companies Acceptable on Federal Bonds treasury Li,~E-- questions about [fns new federal law m 10 deviled dupters. In addition. it provkles (1) the tent of the FMIA, (2) the imenm regulations, (3) a shoo compliance guide that the tabor Depamrrem has published. (4) the notice t7nt empbycrs must post, (5) a fact sheet that employers rruy use m provide general guidance m employees, and (6) a (orn that tfserr request tfie medical ~°>'efS may use to cr~ntion of a'serious freilth condition' I( you are interested in pwchayn8 tfris Guide, Please Iowa the AGC once. Meanben 525.; ran-members S75_ Safety & Lass Control COmmitrlPw PreSetltSi WOri{ing Ergonomics: Injury Prevention & Pain Management Seminar Bio mednni¢ (proper k(ting techniques) Cortect reconditioning (therapeutic exerase) - Soh tiswe pain syndrome - Pro's & con i regarding orthotics/suppon devices - SWCture will determine f11nQlOrr Wednesda~ tuber 15 3:00 - 4:00 p.m. Where; AGC ~ce coat: FRF7: to AGC Metrrhers and their guests FBduel~ is ow~rer and di- iector of Fitness Plus a compny spedalizing in injury prevrnuon, and pw rehabiknlion serviar, dnduding pain management, mu- sage therapy, corective recondi- tiordng and professional Ininuig Key Provisions of the 1994 Federal Legislative Changes at AGC 1(you want details on any of the following tax proposals [o determine its impatt on you or your company, please contact AGC. • Individual Income Tax Rates (including 5 Corps.) and AI[errutive Minimum Tax (pMT) Rainy Elfeclive date: revoactive to 1/1/93. • Top Psn1e and Gilt Tax Rates Rensnted. ERectire date: Retrrradive [0 1/1/93. • Corporate Income Tax Rate Raised. FRective date: Revoactive to li 1/93 • Health Insurance Wage Base Cap Repealed (.Medium Tu). FJ(ective dare: ln/9a. • Tnnsponation Fuels Tax (Gas 7ax)_ FJ(ective date: 10/1/93. • Capinl Gains. Effective date: GenenBy for vansactions after 4/30,'93. • Moving Expense Deduction Modified. FJfective dal: 1/Iry4. • Travel Expense Deduction for Spouses and IXpendents Denied. FJfective date: 1/1/94. • Business Meals and Entenainmrn[ Deduction Reduced. F.Rective date: 1/1194. • Social Security Benefits. FJfettive date: 1/L94. BuslOCSf Sncent[VG • Health Inwrance Deduction for Sell-Dnployed Individuals Restored. FJfecuve date: Revoactive [0 6/30192. • Expensing DeduNon Incteascy. F.ITective date: Revoactive to 1/l~'93. • Real Estate/Passise fms. FJfective date: 1;1194. Contractors/Suppliers 1- 300 WORKERS AVAILABLE NOW! Labor to Class "A" Craftsmen Delivery and Pick-up at Your Job Site GUARANTEED -INSURED aQe ^"twizx~ a r rat AMER/-FORCE Clerical and Industrial Worktace SPecialis's Skilled and iJon-Skilled Temporary Help DOWNTOWN OFFICE JAX BEACH CIiAFf OFFICE 3511773 2463146 353-2R7B page nine Safety Quiz for Supervisors How well are you protecting the safety of your employees? (Editor's Nrge: This quiz wu submitted by Q1e AGC Safety Corluni[tee. Please consider using it during a tool boa ulk a other occasions that Yce r~Y have to put added emphasis on safety.) Effminaling unsafe acu anQ infuses is pan ojyour Jab. Noun sell aR)ora dolelg? f/au can ~aa improve? ]tate your on-tbe Job safety perfonrwnce by marling one a>uruerforeacb rju¢srbn 6rlau. Use We aruuer cban on page 7 ]o Aeferml)te ysxarscoR. 1- Do you follow safe practices on the job? Always Ohen Sometimes Rarely Never 2. When assigning work, do you discuss the safe pneaices reeryired for [Ivz job? Always ORen Sometimes Rarely Never 3. When your employees see You approadung, do they continue their usual work pnctiaest Always Often Sometimes Rarely Nevtt 4 Do you remember to be panicTrlariy alert fur naaions of people and evaporative unsafe acts during the fuss 10 to 30 semnrk after you enter an areal Always Often Sometimes Rarely Never S. Do you use the questioning a0imrk on [he job. asking yourseU, 'What injuries ens occur if the unexpected happens, and how pn this job be dore more safely?' Always Often Sometimes Ruely Never G When you observe, do you use a0 your senses and do yw remember to look above, below, behind and inside? Always Oflerl Sometu[1cs Rarely Irevtt 9. Are you satis0ed with Q1e orderliness in your vea ss a public advertiscrrent d your standards? Always Ohen Sometimes Rarely Never 10. Do you nhserve each person from head [o tce, making certain each pan of U1e body is proteetedr Always Often Sometimes Rarely Never 11- Do you make sure people are safe from potential in'ryry by evaluating the area in which they are working ar[d Qxv positions ss they wexkr Always Often Sometimes Rarely Never 12. After observing people's positoss, do Yw check the took and equiprrem that are N use? AlwaYS Often Sorretimes Rarely Never 1;. When you an to prevent rerurrence, do you talk with the person involved un[0 he understands why his unsafe as is lurardrars? Always Often Sometimes Rarely Never 14. R'hen pmenting recurrence, rb you listen, giving the person a chance to tell you the hazards? Always Often Sometimes Rarely Nevtt 15. Do Year look for the underlying slues of uruafe acts so riot your action fits both the situation and yarr Orgarlliatiofl's pohdes? Always 17hen Sometirtrs Rarely Nevtt 7. Do You tike immediare conerlive action and action to prevent a recvrrttrce wMn you observe an unsafe att1 Always Often Sometimes Rarely Never & Do yw rrsuticely review job procedures to make sure Qty are adequate, known and understood, and fdlowed? Always Often Sometimes Rarely Never ~ page si: SEC arUrl+Cr/SEAR [bon On QO$C 7 SAFETY QUIZ conthaied fmm page 6 Answer C.haR Score your answer to each question. 'Then find your tool smre by adding up the points from all 15 questions. Compare yralr score with the than. Polo[ Values Are: ways 5; ONen 4; Sometimes 3; Rarely 2; Never Your Score Questions:!.- 2 _~._4. 9._10._ 11__72._ 13._14_15._TOUI_ Total Score What the Score Means (£-75 You are doing well, but there is alxays room for improvement. 5665 You are doing fairly well, but should work [o improve. 4655 You tied to put some real effort into improving! 45 and below Be careful! Unsafe acts and inrydes arc likely to increase in vour area. To improve, you must make a suonger efion. HUSHPOWER! PORTABLE RENTAL GENERATOR SETS 15kW - 20001(W / 65dBA or less at 50' POWER ON DEMAND, ON LOCATION, QUIETLY • A(prWO rriaidairw 1M IsraM Msl d aibncs4 Eisssl perrortlon in the woM. wim worWwiEe ramtl. evaiblNe 2a hours Florlde-GBOfgla Locallons • a dY. Tamw SEMICES TO: titea ~ k beaaorlvlw Main SOUtMastern Deed ~, 62} ~Dr. ( 1 tY PP 11300 Phiaipa Hiahw% 'tlaapNWliehWb . ~aatatY I+KKI]31-]a36 MIAmI ~pr~ DfW1~ 261 SW 61h Steel ' PWltr Plant/ 2120 N. Orvpa Bbswm rrsil Iwsl ltsasaza Pwr~h.mlPr P111ms g~~ Iwn •a-sw Dollpe Put, GA 1 ytlryy E Y 613a &alock Intluatrui &vE. . y l11tlY a1re11 ~ LA110MCala (~) ]668aBt 2K6 SW 1 ath Terrece The World's Largest 130511°° 9~° Power Rental Fleet THE POWER d TEMPERATURE RENTAL LEADER... page seven J. Harold Sandiford On Sunday, August 15, 1993, tM AGC and Ute mnanrttion indusry k>u a leader and a friend. To say [hat Huold wu hive b AGC does not begin to express his life long interest in AGC and the roves affecting the industry. Unless you go way back, you may nor know that Harold wu once an employee of dre Nonheauem Florida Ctupter of Associated Gertenl Contactors of Ameriq Inc. In 1972, Harold begme the Assis- um Fsecvtive Manager for Ne Chapter. His dada inducted edugtional programs, safety pro- gams and the bulletin. He wu invdved b all upeas of the Chaplets opmtion fa ready 7 years. He worked for the members of AGC and for the bettemrnt oI the rnrtstruction industry. In Decerttber of 1979. he continued his work b the industry by joining Wood-Hopkins Contiatt- ing Co., an AGC member fun. During n~ t4 ygrs, Harold performed many duties and had ever inQeuing resportsibikties with Wood-Hopkins. In 1991 he wu Director of Human Resources, a demanding job arch ever changing rates and re- gulations. Among his peers. he wu looked upon u an infomted and knowkdgeabk pro-fessional who wu ever ready to provide support and guidance to hit telbw conrac- tors. A[ many AGC meetings wtxm the topics qme uound b OSHA, drug testing or other employment issues, Harod wu the person every- one mrred to for advice. Throughout his [enure a[ Wood- Hopkins. he coninted his involve- ment with ACiC. He served on many committees and b 1990 he wu elected u Treasurer. b 1991 and 1992 he served u Vice Presi- dent of Services and N 1993 he retrained M the Brard of Directors u Vice President of Membership. Harold's leadership abilities were nor uMOticed and N 1993, he usumed the rok u Senior vice President and senxd on the Executive Comntinee. J. Harold SarMiford was slated [o be nomi- nated u Presidrn[ ar 1994. M honor he so justly deserved b rem®tition of his long dedigtion to an orgard- ntion and industry he bved. The members o(AGC and this irMusuy have lost a troy unique and wondefiil person Our hearts go an to his wife Vonnie and hs daughters Vicki, Jami and Lori. 71re family hu asked tint any dOtlatimrLS be nude to the Fon Caroline Baptist Church. 1994 AGC Foundation Award Pm~ramc t6, The crompetitbns for [Ise AGC Edugtion and Research Fourdation's 1994 award progarrts open September t. 1993. On file in the AGC office arc appligtions (a the (oilowing: • 1994 Undergraduate Scholarship (or conswaion a civil engirseering majors • 1994 Saul Horowitz, Jr. Memorial Graduate Award mmpetition for coruvuction or duct engineering majors • AGC Foundation's sdrolarship competition program • 1991 Thomu G Dellinger Award for university cautmcvon and consruaionotiervM dvil rngirreering departments • TweVth AMUaI James L. Allhands Fssay Comes (« senicrs to submk essays on the topi<'The Benefits of a Safe Construction Workplace.' • 1994 Outstanding Fdugtor Awed to recognize the accomplishmenrs of toll-time teaching university facvky nrenrbers in corotmaion edugtiort !f)ora uuu/d lrke captes of rbese ayyrtcarWru, grease calr rne.tccoj/9ce. page Lour ~o~~+ ~+~o~lrll !I c~J AGC Chapter Board Member Iaeads Transportation guilders Association On Saturday, August 14, ratty' B. `Sraody Jerem, Chairman of Jemen d Jac3montrtlte wu installed u the 199}94 Chairan of itre Florida Tnnsponation Builders' Association. Mrs. Jensen took the gavel at P18A's 1993 M- Mal Convention held in Boq Raton She has roved on AGC's Bond of Directors u Highway Munidpal/Utilities Director for 1992-93. In ad- $°rd!'Jerse++ dition to her services M the Board of Directors, )eruert of Iacksonville renuins an waive member at all kveLs of Association activities. gob wthewa CaoMroctlon Co. hu been awarded a 3538,000 wntntt for rrnovatiorts to Winn-Dixie Brae A3 N Middleburg and a 3598.000 DesigrtBuild contract for W.W. Grainger Warehouse. Bob Mathcws Jr. wi0 carve u project manger for bah jobs. 0 Cont~r/a.'ctwi=n~g~ p'oLr'~tun-ities 1.1~w~ The Corps of Fngirxsrs has provided information fa those interested in pursuurg Bood damage repair work in dre Midateat. The Ceps utdigtes that up to 3235 miBinn b repair work will be undertaken this fa8 To obtain rare Wormaoon pursuing this repar work. rill the AGC oRoe. Advartlsln9~alc rielctnons (904) 3%-4416 1652 San Marco &Vtl . Jax FL 32207 ost nor ya s - mat rig erv cs Avai4bM for rau6ne, apaoip, Ei16eW wN/« rah ppans bampa Anelray 1« M' awdcYion «(wyory nUALffyCOST-9UDOE,-CONCEPTUAL ESTIII~7E0 Coq-bC«mpya Epur«rP,ojM a Cop naai«etloru Roject MpW~mpK Anpreie 6 AAmmiprrpn Bradley W. Bartholomew, Cost Engineer tm01,5 Sawprua Dr'rs, Eep Ponta Vetlra Br.eA. FL 32me2 laurel eta * CONTINENTAL PRINTING fERY1CES, INC. Smirq The Jati¢onnle Busttess Co7nmunty Sine 1972 ALL TYPES OF PRINTING from the idea to [he art to the finished prirded pixe. 904) 744-2466 1Fa~x/~N~o. Jaa~{tlrwnw~~Mla. Fbrida 32211-5376 14J~{I725 -~"~_^_ 1 e EQUIPMENT RENTALS, at~s~ SALES b SERVICE R..ir. - ,rr+v~r . r~.r caaaw . nr„ , r,,,p., rnr err. • o.a.r - e.«.. - iyu qw . tar. ' F~ • C~wY 8t• . M Hwy . raM1lA 1< 1660 Plops lfphanp ' aadsmMe, R 37256 733-1939 page f,ve 1938 -1993 EVP Viewpoint Lead Fob, or... On Augur[ 27, we held a 3 1/2 hour Chapter Board maeing. A meeting that waz az full az any meeting I have been involved in since joining the AGC 12 years ago. The critical issues confronting the membership and the industry seem to he multiplying. The Board of Directors dolt with MBE issues, pernit (ce ino-eases and wage stabiliuuon. Also discussed were membership, eduntion programs and spedal events. Many rational and state issues were also on the agenda. Understand itut most o(Ihe Board meetings arc na this Tong, but still important to the furore of the Assotialion and the industry. During Septem- ber, the Nominating Corruniree w81 be looking for a few good men and women to take a leadership role in the AGC. This responsibility is not only important for the AGC, but important to our industry and to the future of your company. 1( yw want to make a diBerrnce and get Lwolved, now is the time to step forward. When ratted upon [o serve, accep the challenge. 0 UII~C55 jYNi QIL° l/IC ~CQ[l SIC(/ [~ lbe VlCIU TIC!-'N' C~1Q1~CS. -AUrhnr unknrxun Presidential PERSPECTIVE tiyl..C. Gruktns Our AGG Chapter last oar of ru most dedinted members this month wMn ~ Harold Sandi(ord passed away. Haro1C had been a leader in our Chaper for almost 20 years and certainly will he - mused by aIL Ilarold was in brae m serve as Chapter President in vJ4 at his position of Senior 4'ice President. Some of his ideas, enthusiasm and positive attitude wi8 remain insulMd in many of us w'hnm he Ic(t bchirtd. Our {layers and condolence go out to his Fxau[iful (amity and V4'orLd-!IOpkins frx sharing him with us. (only wish w•e had a few more Harod SarMihrrds m wr Chapter to help push us in the right direction! page Iwo What's the Best Strategy for Dealing with COI1tl1Ct.~ Conflict haz Taken on negative coMOtations, but the wlh is, conflict a neither good nor bad. Confict is a natural by-produce of human interaction. In (act, it nn cumulate antivity and increase motivation. IYs all in haw you manage conflict. !inw should yw drat WIN mnBict on the job? Typinlly, managers choose one o(three strategies, 1'11 discuss each in tom, mosing from the lease etfeNve to tM most effective. Compromise. The lent ef(ectire strategy for dealing with conllitt is compromise. Conventioml wisdom says that if you want [o work with people you :'e ga to compromise. But i(everyone gises in a IiWe, that means no one gets what they really wmt. Sure, you nn compromise on unimportant issues. In most uses, however, it's impassible - or imprac- tinl - to compromise on anything seriau. c nenuM on paRr I r y~l on a!i y0uT Florida AGC Convention emtiruredfiom pogo! 2)17Ae fire Marker Bi!lforPUGic Corumrcaon-The prujtt8 o(more than $1(A),(YNl must proviek heahit AGC supports the adoption o(a free market approach insurance to all of heir employees alter July 1, 19r}}, for local government cortswo- lhr general amtrattor is Lion projects. For projects over ~ resporeiMe (or insuring that all 5100,000, the taxpayers mceive y _ subcontrattors comply with dte greatest value when the free this rcyuiremcnL 7hc AGC enterprise market system is j - I would restrin the provision permitted to work. only to dre GC's employees 3) taco! C,'orcn(meru Prompt Pay Bi!! -The AGC proposes to amend the curtent law to (al prohibit lone government from withholding an entire paymem evrn when only pan o(the wnswction draw ta in dispute and (b) promote the timely disbursement of retainage. 4) Arsh-Geographic Preference - The AGC proposal will prohbit local govemmrn6 from enforc- ing bid preferrnres based on WIYM a fOnlf'dC10r malnlallLS an OBICe or WIIef.^ the Contractor pays taxes. and only rrquve access iu the group hrahh insurance plan. . the convention anendces 1.,• ' -' i (wand a panel discussion (rum . ~~ r(r three key State employees in- t oohed with the plrtchasr of Cortswctkm services modrr- A a aced by AGC member Barry Allred u(FJk(rs Consvtxtnrs. .> The panel seas comprised of 13111 Snnnge, Director n( Di- rision of Building ('urtstmcthm o(thc Ih panment of ]fanagc- me•nl Sa•nins, Rdrrt Fdedman, DILCCIOr of Capitol Pmjr•cts (or the B<rard oC Re-gen6 and ben Murefirld, State Ilighway E.xwur u.ecro. Mart a~«mnACC Engineer for the Dcpanmrnl S)Mar(darory Healrb lrasurance- car cu.nadw~r: r.,rn AGr, raeprerriodmr of Tnnsp~mation. 'Iha•dvae l/rr, GaWu uJUle rarry~'t pn<bmarun u na0 Onless re algid the Le lature, oRiciais dixussrd upcoming all erenP contractors and~all suer „~a b~br ba, y:rr,,,,: mu~ue wren pro •ct, ro •cy dclive s's- g ~ o R K p w ~> mrttnttors wonting on state ram u,+b be~ryt in rbv u.rdr tans and Mlil: pmgram~. Ibr.mal AGG fsx.nce r'ru prdenrH.rMrt Dr~e, add.nred /Iordo's mrvrrucr.on ndruq Iroden bgbl,rbrmg rbe..emr bn.ge m imbmglm, O C undo rbr Clmbn adn~wrmrrm A.C r~mrvacvw lYrr, NmC tliW fwhv[IOr; m..daroud fbv po.rl ducuurm u+rb rM.ms. Lvdmq nmuvrrr.num L-R R.+. M /a.Srn4/Ipbuo/i'.y(in.w~..IMponmmt~a T.unrrr,nurvm rtr.6m fr+edman, rbre~6n /Crpr.J R..pcn/,, fYn.d-JRrymn, ad BJl Srannar, pranln.yu~v.m -~JHu ddinR r i.mrru[Ir.n .~ OrrMmm(nJ.Homgn~mr Sen.ueJ page rtiree RoNS ro: a do so unind M'Rwrte N' Xrros ebore. Are [rou allali/1g dMa /MMieCN Will1 UWas in yOYrCMnparry WllO rMed re aee Ir M rlOf. pa6t ~/ ACC HaS FLI~ House BiD llaash hu been sekaed u Director o(Safery & Iass Corrtrol. Marsh wig be responsible fm loss convol, assisting members with the development and impkrnrnta- tion of their sa(ery programs. de(ore joining ACC, Marsh wu Sa(ery Manager fm the youd of Comntissiorrrs of Clay Corrnry and a Bumu Chk(with rite Division of Safety of the Florida Degn- mem of labor. Marsh is a former tiara) Aviator and a graduate of rite U.S.Naval Aratkmy. Florida AGC Convention At the end of July, contnaors (ran around the sate met in Orlando fa the annual <onvrntion at the Walt Disney Wodd Dolphin Resort. Tallahassee InbbYist Neil Butler and Flodda AGC Coundl Fsecvtive Dveaor Mark Woodall wdired the ACC's pmacrive positions for the 7994 kgisla[ive session: 1) Wor/eers' (,ompenwhon - A select committee of the florida Senate u deseloping a tall fm presentation during a spedal session in October The AGC u work- ing to protect the mnswaion industry which hu been gniculady hard-hit try rising workers' comp costs. fdotla $(pdman hu been chosen fa the position ~f Director of Membership. Prior to coming on board with ACC, Steadnan wu a Marke[- ing Accoun[ Faeartive for Budget Rem A Car of ladcson- vilk. She is a graduate of Daytom Reach Community Colkge and hss over ten years experience in marketing and public relations. Steadman brings to AGC an innovative apprcarh to membership marketing ,r.t,,.~.~ . ~~ 3 iOgilreOa~i ~: " 2 fyr~[tYr~ 9 _ 'Ydtrf~wtt• 10 74P4~1. t0 ~ ~a y OwYiota ltodrte w >, f 'ettrgo~ar n rouvu~M m page 3 page one Naxtlxastrean Ploeida Chaplet ~ptembet 1993 QUARTERLY NEWSLETTER FOR CITY OF ATLANTIC BEACH, FLORIDA ^ Propose to increase pages from six pages to eight pages in order to generate advertising revenues to pay for production. ^ Never have more than SO% of paper in advertising. Preferably around 40% of linage advertising. ^ Propose to add: more human interests stories and photographs; a calendar of events that encompasses the entire city and its activities; a profile on a city employee, or a resident of Atlantic Beach, a column on Atlantic Beach Elementary School, a directory of services as well as information from all the city deparanenes. • Propose that the Ciry of Atlantic Beach continue m pay for the posmge and mailing of the newsletter and to have a person responsible for gathering city news, i.e. department information, commission meetings, schedule of board meetings, etc. Production costs for 6,500 newsletters are approximately b1,G00.00. Mailing and postage is approximately one-third. . t PROPOSAL FOR CITY OF ATLAN'ITC BEACH $ubmitud by: CPM Advertising & Public Relations, [nc. 3119 Spring Glen Road, Suite 107 Jacksonville, Florida 32207 (904) 396-4446 Year lntorporated: 1988 President JoMne Morrisseau (Rrsidm[ of Atlantic Beach for 15 years) s e- F: i K y~:,. gCSµW • RbYL RMObO Paqe 11 September 13, 1993 Commissioner Fletcher requested that this matter be placed on the ayenda of October 11, 1993 for further discussion. It was decided to prepare a proposed resolution for the meeting of October 11, 1993. 8. Citv Manager Reports and/or Correspondence: Kirk Wendland, Finance Director, reported concerning the computers currently utilized by staff. He indicated the AS400 was a good program but that he felt staff had not received enough training. He indicated staff was making every effort to maximize the productivity from the computer system including making purchases that were compatible and would not become obsolete in the near future. He indicated staff had been working with Advanced Systems Group. The Commission accepted the report. Kim Leinbach reported Colette M. Corliss had resigned from the City of Atlantic Beach Pension Board. 9. Mayor to call on City Commissioners, City Attorney, and City Clerk• Commissioner Fletcher congratulated Carl Walker and the Beautification Committee on work that had been completed. Commissioner Fletcher requested that a Resolution be prepared for the agenda of October 11, 1993 thanking Famous Amos Restaurant for their assistance in beautifying Ahern Street and for supplying water for irrigation. Commissioner waters reported he had been contacted by Helen Joseph concerning a high water bill and he asked staff to review her water bill for accuracy. Commissioner waters asked Walter Re w, Fire Marshall, to conduct safety inspections of restrooms in Russell Park, and to check lighted of all public facilities. He indicated Adele Grage Community Center had insufficient lighting. Mayor Gu llifo rd reported the city had received an application for All American City. NAME OF COMMAS. M S V Y V N _. .Fa.. ,, -... Page 10 September 13, 1993 Motion: Sell surplus Fire Department Vehicle (1978 Ford 350 Squad) foz ;15,000 to Neptune Beach, and set up a reserve account for the purchase of a new Fire Chief's vehicle or other Fire Department capital needs After discussion, the question was called and the motion carried unanimc,us ly_ Discussion and related action regarding median near Shoppes of Northshore Mayor Gullifor3 inquired if there was a warranty on the landscape work on the median. It was explained maintenance and plant replacement was not part of the agreement. Kim Leinbach, City Manager, reported the City had received a proposal from the Department of Transportation (DOT) whereby the DOT would pay the City ;18,000 per year to maintain medians within the city limits. Mr. Leinbach advised the city would receive a written contract and it was his understanding quarterly payments would be provided by the DOT. The City Manager was asked to provide the Commission with a report at the meeting of September 27, 1993. Discussion and related action requesting appeal of variance denial to build a carport by Annabell Wallace It was decided to defer action until the meeting of September 27, 1993 to insure Annabell Wallace had been given the opportunity to attend the meeting. Discussion and related action regarding proposed Qualified Bidders List Kirk Wendland, Finance Director, reported the Purchasing Agent had provided guidelines for the pre- qualification of bidders. Bob Kosoy indicated while other cities were more stringent he was satisfied with the proposed guidelines. The Mayor explained when a bidder was pre-qualified he knew he would get the job, provided he was low bidder. Commissioner Fletcher asked whether there should be any distinction between the types of projects in which bidders would be prequa lified. The Mayor suggested a threshhold of ;100,000. NAME OF COMMAS. M 5 V Y V N Edwards x x Fletcher x Tucker x x waters x Gullifor x Page 9 Se tember 13 1993 NAME OF COMMFiS. M S V Y V N Mayor Gulliford announced the tentative millage rate was 3.1721, and he indicated the final millage rate would be set at the meeting of September 27, 1993. Edwards x x Fletcher x Motion: Adopt tentative millage rate of Tucker x 3.1721 Waters x x Gulliford x The Mayor announced a public hearing would be held , before adopting final millage rate, on September 27 , 1993. ion was called and the motion carried o unanim usly B. Public hearing regarding Fiscal Year 1993/94 budget The Mayor advised a final budget proposal would be brought befo h re t e Commission September 27, 1993. The Mayor opened the floor for a Public Hearing on the tentative millage rate of 3.1721 and invited comments from th e audience. Police Officer Victor Raynor asked if the tentative millage had dropped from the proposed increase of one mill to hi , w ch the Mayor replied in the affirmative. Since no one wished to speak further the Mayor closed th P e ublic Hearing. C. Discussion and related action regarding offer from Neptune Beach to purchase surplus fire truck Chief Ron Williams explained the Neptune Beach Fire Department had offered to buy a surplus Fire Department Vehicle (1976 Ford 350 Squad) for ;15 000 He , . indicated the city had been advised by the manufacturer that this was a fair price, and since this was between municipalities the bid process was not necessary. He explained the Fire Department would like to have this money set aside in a reserve account for the projected nurchase of a i ' new F re Chief s car in the coming year. He recommended the city sell the surplus vehicle for 515 000 t , o Neptune Beach and to set up a reserve account for the purchase of a new Fire Chief's vehicle. Page 8 September 13, 1993 AMENDING CHAPTER 22, UTILITIES, BY ADDING SECTIONS TO COMBINE THE ATLANTIC BEACH, OAK HARBOR AND BUCCANEER WATER AND SEWER SYSTEMS FOR FINANCIAL REPORTING PURPOSES ONLY, TO ESTABLISH A RETURN ON INVESTMENT POLICY FOR THE BUCCANEER PLANT, AND PROVIDING AN EFFECTIVE DATE. Motion: Approve passage of ordinance #BO-93-52 on its first reading and set public hearing for September 27, 1993 Commissioner Fletcher requested assurance that the ordinance would not affect loan covenants, to which Alan Jensen explained Section 22-1 of the ordinance provided that all bond covenants were met. The question was called and the motion carried unanimously. C. Ordinance i58-93-19 - First Reading Mayor Gu lliford presented in full, in writing, Ordinance #SS-93-19. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH; FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, SECTION 2-271. MEMBERSHIP, TO EXCLUDE ELECTED OPFICZALS FROM PARTICIPATION ZN THE CITY EMPLOYEES RETIREMENT SYSTEM, AND PROVIDING AN EFFECTIVE DATE. Commissioner Tucker, who asked that the proposed ordinance be placed on the agenda, requested that it be withdrawn. After discussion, it was decided to act on the ordinance on its first reading. Motion: Approve passage of Ordinance 158-93- 19 on its first reading and set public hearing for September 27, 1993 The question was called and the vote resulted in 4-1 with Commissioner Tucker voting nay. D. Introduction and first reading of Ordinance to establish a return on investment policy from Buccaneer Utilities to the general fund Ithis was encompassed in Item B. Ordinance 180-93-52) 7. NPW Business: A. Adopt tentative millage rate of 3.1721 NAME OF COMMAS. M S V Y V N Edwards x Fletcher x ucker x x Aters x ulliford x dvards x letcher x x ucXer x a hers x ulliford x Page 7 September 13, 1993 No discussion before the vote. The motion carried unanimously. 6. Ordinances: A. Ordinance 425-93-24 - Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 6-35 AND 6-60 TO ALLOW HOMEOWNERS TO EE ISSUED PLUMBING AND ELECTRICAL PERMITS Mayor Gulliford presented in full, in writing, Ordinance 425-93-24, said ordinance having been posted in accordance with Charter requirements. Ne opened the floor for a public hearing and invited comments from the audience. Ruth Gregg cautioned passing of the ordinance which referred to issuing electrical permits because insurance companies may net pay claims if work was not performed by state certified contractors. Since no one wished to speak further the mayor closed the public hearing. Motion: Approve passage of Ordinance 425-93- 24 on Final Reading Don Ford, Building Official, advised many counties and cities had this type of ordinance. There was also a state statute that allowed this and the city's ordinance was not in compliance with state statute. Theo Mitchelson advised there was no exclusion in homeowner's insurance policy that indicated insurance companies would not pay claims if electrical work was not performed by state certified contractors. The question was called and the motion carried unanimously. B. Ordinance 480-93-52 - First Reading (this ordinance also encompassed item D of the agenda - Introduction and first reading of an Ordinance to establish a return on investment policy from Buccaneer Utilities to the general fund) Mayor Gulliford presented in full, in writing, Ordinance 480-93-52. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, NAME OF COMMRS. M S V Y V N Edwards x x ~Fletchec x Tucker x Naters x x ~GUlliford x Page 6 September 13 1993 A. Water and Sewer Committee report Commissioner Waters referred to residents who were discharging water from heat pumps into the City's sanitary sewers. He asked Mr. Kosoy if this was a severe problem. Mr. Kosoy replied this was a problem but not as severe as originally thought, and that residents were being required to disconnect from the sanitary sewer system. The commission accepted the Water and Sewer Committee Report ;46 dated September 7, 1993. C. Approval of bid 9293-27 - Articulating Boom Mower i Tractor Mayor Gulliford referred to the recommendation of the Awards Committee to accept the low bid for an articulating boom mower and tractor from Industrial Tractor in the amount of ;42,520. He questioned if maintenance would be readily available from Industrial Tractor. It was decided to defer action on this matter and to have the Kubota dealer come to the meeting of September 27, 1993 to respond to questions regarding maintenance. Motion: Defer action on Bid No. 9293-27 until the meeting of September 27, 1993 when the Rubota tractor dealer will respond to questions regarding maintenance No discussion before the vote. The motion carried unanimously. Approval of bid 9293-28 - Rehabilitation of Housing Units Commissioner Fletcher asked Sharette Simpkins to explain the relationship of the Community Development Corporation (CDC) to the rehabilitative housing program, to which Ms. Simpkins indicated the CDC had the pleasure of being a liaison between the homeowners and contractors relative to six units that were being rehabilitated by CDGB funds. She invited everyone to a CDC party to be held on Francis Street, September 25, 1993 from 3:30 p, m. until 7:30 p. m. Jim Jarboe, Deputy City Manager, commended the CDC for the impact that had been made or. Francis Street. He indicated the neighborhood had become stabilized. Motion: Approve consent Item D NAME OF COMMAS. M S V Y V N 1 Edwards x Fletcher x Tucker x x Waters x X Gulliford x i Edvards x Fletcher x x Tucker x WAters x X Page 5 _ _ Seotember 13 1993 difficult to find deputies to work and thus it was necessary to go outside the city limits. The question was called and the motion carried unanimously. C. Resolution ;93-33 - A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS Motion: Approve passage of Resolution 93-33 It was explained the purpose of the budget transfer was to purchase a defibrillator for the Fire Department for use in rescue circumstances. The question was called and the motion carried unanimously. D. Resolution ;93-34 - A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN PUNDS Motion: Approve passage of Resolution 93-34 it was explained the purpose of the budget transfer was for tree planting beautification. The question was called and the vote resulted in 4-1 with Commissioner Tucker voting nay. The motion carried. 5. Consent Aoenda: A. Water and Sewer Committee report B. Update report of Adele Grage Community Center Usage C. Approval of bid 9293-27 - Articulating Boom Mower 6 TIdCtOI D. Approval of bid 9293-26 - Rehabilitative Rousing Units Commissioner Fletcher requested that Item D be removed from the consent agenda, Commissioner waters requested that Ztem A be removed from the consent agenda, and Mayor Gulliford requested that Item C be removed from the consent agenda. Motion: Approve passage of the consent agenda with the exception of Items P., C, and D No discussion before the vote. The motion carried unanimously. NAME OF COMI~BtS. M S V Y V N Edwards x x Fletcher x x Tucker x Waters x G uliiford x Edwards x Fletcher x x Tucker x Waters x x Gulliford x Edwards x x Fletcher x Tucker x Waters x Gulliford x Page 4 September 13 1993 Substitution Motion: Approve recommendation }1, to construct project with all alternatives in the amount of ;222,573, subject to securing $92,000 shortfall within 30 days without borrowing from an outside source or from other budgeted funds The question was called and the vote resulted in 3-2 with Commissioners Edwards and Fletcher voting nay. The motion carried. 4. Resolution: A. Resolution }93-30 - A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPOINTING ALAN C. JENSEN AS CITY ATTORNEY, FIXING HIS DUTIES AND RATE OF COMPENSATION FROM OCTOBER 1, 1993, THROUGH SEPTEMBER 30, 1996, AND PROVIDING AN EFFECTIVE DATE Commissioner Waters indicated he had met with Alan Jensen concerning the proposed contract. He recommended approving the resolution for a one year term instead of a three year term. He also recommended that the resolution stipulate that Mr. Jensen would act as chairman of a permanent committee to meet the week prior to commission meetings. The purpose of the meeting would be to critique proposed ordinances, resolutions, and legislation. Mr. Jensen indicated he had met with city staff the previous week and planned to have similar meetings about once a month. Motion: Approve passage of Resolution 93-30, as amended. Amendment: change appointment to a year term. Mr. Jensen indicated he concurred with the amendments. The question was called and the motion carried unanimously. Resolution #93-32 - A RESOLUTION APPOINTING THE CLERKS, DEPIIT IES AND INSPECTORS FOR THE CITY OF ATLANTIC BEACH PRIMARY ELECTIONS ON OCTOBER 5, 1993 AND GENERAL ELECTION ON OCTOBER 19, 1993, AND SETTING THEIR COMPENSATION Motion: Approve passage of Resolution 93-32 A discussion ensued concerning deputies who were not Atlantic Beach residents, and it was explained it was NAME OF COMMRS. M S ~~ Y ~~ N Edvards x Fletcher x Tucker x (Waters x x Gullif ord x '.Edvards x x~ ',Fletcher x'. Tucker ~ x ~WAters x x !Gulliford x 'Edvards x x ~~~Fletcher x x '~, Tucker x ~ !Waters x Gullif ord x Page 3 September 13 1993 consider alternative i3, which would delete the sprinkler system and the portion of the building relating to the YMCA, and thus realize a savings of approximately $96,000. Motion: Reduce the remodeling of the Jack Russell Park concession stand by deleting the sprinkler system and the portion relating to the YMCA (Alternative i3) A discussion ensued and it was felt if the remodeling was scaled back it would not meet the needs of the city. Commissioner Fletcher was opposed to pledging Convention Development Tax money for many years. Commissioner Waters felt it would be more expensive to renovate the building in the future if it was postponed for several years. Commissioner Fletcher felt it would be ill conceived to renovate the building when there were many other existing needs to be met in the community. He indicated there was a need in the park for good restrooms, but the four proposals did not adequately address that need. Mayor Gulliford felt the existing trailer, which would remain if the building was scaled bacY., was not compatible with surrounding buildings. The question was called and the vote resulted in 2-3 with Commissioners Fletcher and Waters and Mayor Gulliford voting nay. The motion failed. Motion: Further study the community's need in Russell Park, and then draft a new proposal 7'he question was called and the vote resulted in 2-3 with Commissioners Tucker and Waters and Mayor Gulliford voting nay. The motion failed. Motion: Approve recommendation !1, to construct project with all alternatives in the amount of ;222,573 and pledge sufficient Convention Development Tax Funds to finance any deficit. Commissioner Edwards felt if funds were not available it was not prudent to discuss recommendation il. Mayor Gulliford felt a funding source would be available within the next 30 days, without borrowing or transferring funds from any other city source. NAME OF COMMAS. M S V Y V N Edrards x Fletcher x Tucker x x Haters x x Gulliford x Edrards x~ x Fletcher x x'. Tucker x Waters x Gullifordi x edvards Fletcher Tucker x Waters x Gulliford Page 2 NAME Of v ~ 13, 1993 COMtNRS. M S Y N property on Begonia Street and it was her desire t build a hou o se on the property which was undeveloped. She requested permission to i nstall a 2" water line to the home instead of a 6" water line. A discussion ensued and it was felt si nce problems had occurred in the past when 2" water lines were installed that it would be necessary to install a 6" water line. A discussion ensued concerning the improvement of road to the r p a oposed site of the house, and Bob Rosoy Public Works Directo , r, felt because of existing problems on Begonia Street limero k c should be placed on the proposed road. Ms. Alford indicated limerock placing on the entire road would be a financial hardship to the extent that she might not be able to afford to build the house . After discussion, it was decided since the roadway belon ed t g o the city that the shey lf d nt t a ay ~ r understood indicated she m ight be i o re u red roadway to the proposed site of the house. clear the Motion: There would be no requirement to install limerock on th Edwards e road to ro used ~oYh of Joan Alford on Begonia St x Fletcher x ree reference to the water line a 6' Tucker x x , must be installed to the water line Waters x x property line, and aPProved by Public Works Director Gullifot x The question was called and the motion carried unanimously. The Mayor asked candidates to introduce themselves, and candidates who were Present introduced themselves and indicated the seat for which they were running. 3. Uld Business: A. Discussion and related action regarding the Jack Russell Park concession stand remodeling Rim Leinbach, City Manager, presented financing alternatives for im Possible of the Jack Russell plementing the remodeling (recommendations dated September Boncession stand hereto and made a part hereof). 1953 attached Commission the total lowest He reminded the construction of the Jack RussellsPa rk lconcessionostand amounted to $222,572. Convention Development Tax Funding would be approximately $130,000 at the end of the current fiscal year, leaving a shortfall of approximately $92,572. He recommended the Commission MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY NAIL, B00 SEMZNOLE ROAD, AT 7:15 PM ON MONDAY, SEPTEMEER 13, 1993 PRESENT: William I. Guiliford, Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond Waters, III, Commissioners AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk ME OF COMMAS, M O T I O N S E C O N D y O T E D Y E S y O T E D N O The meeting was called to order by Mayor Gulliford . The invocation, offered by Commissioner Fletcher was , followed by the pledge to the flag. 1. Approval of the minutes of the regular meeting of August 23 1993 Motion: Aoprove minutes of the regular meeting of Edwards Fletcher x x x x August 23, 1993. Tu k c er x No discussion before the vote. The motion carried waters Gullifor x x unanimously. Mayor Gulliford announced he had received a letter of resignatior. from Gregg McCaulie from the Community Development Board. The Mayor recommended that Sharette Simpkins replace Mr. McCaulie. Edwards x Motion: Appoint Sharette Simpkins to fill Fletcher x x unexpired term of Gregg McCaulie on the Tucker x x Community Development Board waters x Gullifor x No discussion before the vote. The motion carried unanimously. ~ Mayor Gulliford asked that a Resolution honoring Mr. McCaulie for his distinguished service on the Community Development Board be placed on the agenda for the meeting of September 27, 1993. The Mayor indicated Mr . McCaulie also served on the Charter Revision Committee. 2. Recognition of Visitors: Joanne teorrisseau indicated she would present a proposal at the meeting of September 27, 1993 concerning advertising in the City's Newsletter. It was decided this matter would appear as an agenda item. Joan Alford, 1315 Campbell Avenue, indicated she owned C. Final reading and public beating of Ordinance t58-93-19 excluding elected officials from par[icipating Sn the retirement system tem Baeimesa: A. Public bearing to adopC the millage rate and budget for Piscal Year 93/94 (al) millage rate for PSacal Year 1993/94 (a2) budget for Fiscal Year 1993/94 B. Discesalon aad related action relative approval of Pittman Battenatela engineering contract for Atlantic Heach Wae[evatez Treatment plant for {318,030 (PW Director Bob Rosoy) C. Diacuaelon and related action concerning occupational license for 8abltat and Atlantic Beach Bzperiaental Theater (City Clerk Maureen Ring) 9. City !'Imager Repor[a amd/or Correapomdmce: 10. lltFor .ra call an C117 Comismiamerm, CSey 6ttorxy and City Clert: Ad3ourment AMENDED AGENDA CP1Y OP ATTdNTIC BEACH BECaIaR NEETIHG OP THE C117 OD1!lISSIOH, S 27, 1993, 7:15 P.N. AGEBOA Call to Otder Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting of September 13, 1993 2. Preaentatfoa: A. Proposal regarding advertising in the City's newsletter (7oanne Morrisseau) 3. Recognition of Visitors: 4• Old Aasinees: A. Dlacusafon and related action requesting appeal of variance denial to build a carport by Annabell Wallace (City Planner George Worley) B. Discussion and related action relative to approval of bid 9293-27 Articulating Room Hower d Tractor (PW Director Bob Rosoy) 0. Discussion and related action regarding the proposed .Tack Russell Park concession stand remodeling (City Nsnager Kim Lefnbach and Parka 6 Recreation Director Rose Blanchard) S. Resolution: A. Resolution /93-35 honoring Cregg NcCaulie-serving on the Community Development Hoard and the Charter Revision Commf ttee and his service the the community B. Resolution 93-38 budget transfer in stotmwa[er utility account C. Resolution rr~~ela[ive to DOT contract proposal for maintenance of medians T3-3y ALL NATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO HE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED HY ONE MOTION IN THE FORK LISTED BETgW. THERE WILL BE NO SEPARATE DISCUSSION OP THESE ITElLS. IF DISCUSSION IS DESIRED, THAT ITEM WILL HE RENOVEp PROM THE CONSENT. AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCU1ffiNTATION AND STAFF RECOlHOd7DATI0NS HAVE BEEN PREVIOUSLY SUBtIITTED 10 THE CITY COMMISSION ON THESE ITEMS. 6. Consent Agenda: - "- A. Mater and Sever Committee report B. Approval of bid 9293-30 for janitorial service i /. ...~. C. Nominations for 2 seats on [he Park 5 Recreation Advisory Board - ~i~ D. Approval of Change Order No. 1 - water main improvements for 3rd and 8th Streets - credit to Cicy of Atlantic Beach for SI7,065 7. Ordinances: A. Final reading and public hearing of Ordinance /80-93-52 to consolidate the water and sever funds for financial reporting purposes and establish a return on investment policy from Buccaneer Utilities to [he general fund B. Final reading and public hearing of Ordinance 90-93-161 rezone six lots on north side of Cornell Lane Ptf'~ ¢cp 31991 September 1, 1993 Continental Csblevision of Jacksonville Mr. Kim Leimbach _ Atlantic Beach City gall 716 Ocean Boulevard Atlantic Beach, Florida 32233 Dear Rim, In keeping with the Cable Television Consumer Protection and Competition Act of 1992, and subsequent interpretation by the federal Communications commission, Continental Cablevision is required to file the following rates for cable television service with the city of Atlantic Heach effective September 1, 1993. Limited Basic Service Economy Cable Expanded Cable Service Additional Outlets Convertors Non-volume Convertors Volume Primary or Reconnect Dnderground/Drive Bore Additional Outlet/With riove outlet/With Additional Outlet/Alone Move Outlet/Alone Change of Service Relocate Drop riini Amp/3 + Outlets Each Outlet In-Wall Each Carpet Run Custom Drop/Aerial(RG-il) Custom Underground - Drfveway Bore/Trenching Mini-Amp Monthly Rates $ 7.89 $ 9.37 $24.82 $ .21 $ 1.07 $ 1.64 Installation Charges $34.27 $50.07 $ 9.82 $ 9.82 $15.29 $15.29 $13.94 $15.29 $59.95 Additional Charges for Custom Work $12.84 $ 9.82 $15.84- $15.84 $59.95 Please don't hesitate to contact me if you have any questions or comments. Sincerely, ~-.-~'- Ann Carter Murphy Public Relations Manager P.O. Boz 17613-F 5334 Richard Street • Jacksonville. Florida 32245-7613 • (904) 731-8810 Eo~a Oooononrcy Emproyer :...nett.:. .. ...~.,. -, _'...~~-_..`s~t ,. 132 Orange SVaet Neptune Beach, Florida September 1, 1993 Members, pension Bbard of Trustees City of Ahantic Beach 800 Seminole Road Atlantic Beach ,Florida 32233 Dear Members of the Pension Board: I respectly offer my resignation from the City of Atlantic Beach Pension Fund Board of Trustees because 1 have moved from the City. I appreciate having had the opportunity to serve on the Board for the pas? few months. Thank you for your confidence in approving my application for appointment. I regret that I can no longer be a member. However, the rules and common sense dictate that a member must be a resident of the community. May all of you enjoy what will surely be rewarding experiences and positive contributions to the citizens and employees of AhaMic Beach. As members of The Beaches Community, perhaps we will work together again . Sincerely, Colette M. Corliss ~ sue. ~+a3xc~.,r..s.. ~."" M , CITY OF !'~lYaartie ~tatf - ~lsetdse ataas~m+aE.nn .vwvnc ~w®. nnmm. musks Te~ean8 ern uiaar BUI pw~ oases September 9, 1993 Bonorable Mayor City Commission Members Atlantic Beach, FL Dear Mayor and Cicy Commission Members: Please find enclosed the resignation of Colette M. Cozliss. Ms. Corlias vas a Trustee of [he City of Atlantic Beach Pension Board and appointed by [he group ae the fifth member. As you can see from her letter of resignation, Me. Corliss has moved from our City and therefore Forwarded her reefgnatiom. The Pension Board of Trustees net last evening aad will fill that sea[ vacated by Ma. Corliee as soon as possible. Sincerely, ~.~~~ Diane S. Laurent Adainiacrative Aeat./ Personnel Tech. Currently, the following computer equipment is available to the following departments: PC's WITH PC's WITHOUT TERMINAL TERMINAL _DEPARTMENT TERMINALS ACCESS ACCESS Executive 1 1 0 Finance 4 3 1 Build. & Zoning 3 O 1 City Clerk 1 2 0 Police 0 t 2 Fire 1 0 1 Grage Center 1 0 1 Public Works 2 1 0 Other 2 0 0 15 8 6 There are certain types of programs which can be run on the AS400, or smaller versions that can be run on a PC. An example would be building code review software. To purchase this software to run on the AS400, would cost several thousand dolars. This would be a prudent expenditure if we were a large City wkh a large Building Department and several building offidals needing access to this information. This program would also allow us to review anything from single family housing to multi-storied skyscrapers. However, sine this provides us with more capabilities than we really need, we would be better off buying a stand alone program to run on a PC. This type of program can be purchased for a few hundred dollars. In summary, a PC allows you to do all of the things a terminal allows you to do, and gives the employee the capability to do much more. Many of the PC's listed are old and have already outlived there expelled life. Most of the new software packages cannot be run on these PC's. As you know, the City of Atlantic Beach does not have a data processing department. We are, however, making every effort to maximize the productivity from our wmputer system. This includes making purchases that are comparable and will not become obsolete in the near future. We have been working with a firm rolled Advanced Systems Group to help us inuease productivity and advise on potential purchases. Advanced is a technical firm, not in the business of selling equipment. We pay them based on the number of hours worked, there is no built in incentive for them to recommend unnecessary purchases. The current budget deliberations have shown that the cost of hiring additional employees is expensive. The Commission has expressed their collective desire to keep the number of employees to a minimum. We all share in the goal to become more Oroductive and efficient in our service to our customers. Effectively automating helps us towards that very goal. If you have any further questions regarding this matter, please contact me. Sincerely, ~T I W~^-4~~-~sl Kirk R. Wendland Finance Director CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY ~;. ~ti WYYAwI yY r~~ ~~'r Currently, the f ollowing com Puter equipment is available to the following departmen DEPA~TM- PC"s WITH ts: TERMINq~g TERMI ~ s WITHOUT Execu ' ACCE3g TERMINq~ bve ACCESS Finance Build. & Zoning q 1 City Clerk 0 3 3 Police 0 7 Fire t 2 t Grage Center 0 1 0 Public Works t 0 2 Other t 0 1 2 t ~? ~ 0 0 15 -~ Ther 8 e are 8 can be run o~ ain tYPes of programs which can b sohware to run o^ the Hsxample would be 6 e run on the AS expenditure if we were a ~" would cosy sByl@r'ng code revtlo ~h~a`smallepu eta ns that of/trials needin large Cit al thousand o anything from single~fami/ this inform tllpn la Thi &+ilding Ikpartmeni a his woultl be a prudent al ~e es us with more ca abiliti Sng tom Pr~rem would nd several building P ul[i-storied y~ra also allow us to r dollars. ro8•am to run on a PC. T than we really need N,e Pers. However, ce eview In summa his type of program can be Purcha~d oea iH buy m'g a wand the a ry' a PC allows you to ew hundred already outlived mPloyee ththere ex1Pecteddo mulch mo ethManY of urinal allows You to do, these PC's. e Most of then he PCs listed and 8ives '~ now, aw software Packages cannot be un on You k the Cii near fu rt to cessin This inc udesWe havep vchaseaso c R a e comZe the prddurivity/ro 9 department. We us in been that eatable a m our com dhthe sines of tV an8 equse on Potential Vurcfaa d will not S ~ ms Gr Puter system. not in Advanced solete in the worke sellin ses. uP to help e is no built in i Pment. We paY them '4dvaneed is ncentive for th based on th a technical firm, The current budget deliberation em to recommend unnecessam~r of usrs is expansive. shave rY Purcha of a The Commission has shown that the e/(ic enlOYees to a minimum. expressed their c°st of hiring additional em 1 to our goal. Iftyou ha service W tolmehs.re in the goal tlo become ire to keep the number s an Y further question ElfettivelY automatin more produC~ve and s regarding this matter, Please wMac/ mrds that very e. S/~ilnwyc~e(~rely '~'"// Kirk R. ~ndlan Finance Direttor ~- ,.- i ,~«~ Honorable Mayw and Commissioners City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Dear Mayor and Commissioners: BB05611LWIE R01D AM~"riC aE1Ll1, FIARm115211511f IELFPHO\E (fill 1A}Sdii FA% IfMr 2(ASi05 September 8, 1993 At the special budget workshop on August 30, 7993, the Commission requested a report conerning the computers currently utilized by staff. In FY 7997/92, the City of Atlantic Beach purchased an IBM AS400 'mainframe' computer at a cost of 5753,735. Additionally, we purchased software from F1TE for 5712,770. The original software purchase included general ledger, payroll, personnel, purchasing, inventory, cash receipts and utility billing. We have also added occupational licensing at a cost of 410,220. The AS400 can be accessed through a 'terminal'. An emulation card can be placed into a personal computer (PCI to allow access to the AS400 as well. A terminal Cannot perform PC functions. Therefore, if an employee's function requires the use of a PC, an emulation card can be purchased and allow the employee to use a PC and still nave access to the AS400. Many employees have terminals, but feel their productivity could be enhanced with a PC. The functions which can be performed by a PC are different than those which can lfe performed through the mainframe. The mainframe is used to initiate Wrchese requisitions, create purchase orders, record and access accounting and budget information, record inventory receipts and disbursements, process payroll, record and access information on personnel records, print occupational license billings and record receipt of payments, process and track customer complaints through our complain[ management System, and will soon be used for utility billing. Personal Computers have capabilities for word processing, financial analysis spreadsheets, file management, record storage, graphics, flowcharting, code and plan reviews. computer automated dispatch, special assessments, etc. _ , The pre-qualification package will contal- an application For inclusion on the QBL, a general listing of the types of construction, recon- struction and repair work for vhich the City viii maintain a QBL (coot ractor must indicate type of work applied for). A questionnaire rill accompany the application, asking for evidence that the contractor fias been in business for at least [he pzecedirg 36 months, Copies of local, slate or federal occupational licenses relevant to Ci[y projects, the name of the bonding company normally or recently used, and, in some cases, financial statements. The questionnaire rill also ask for a list of completed projects vi~ich rill be used as a check of tefe rences. The Purchasing Agenc, together with such members of staff vho have technical expertise and experience in the various categories of projects main [ained in Che QBL, will evaluate and process [he applications, place succeaeful applicants' names on the QBL, and In all cases advise contractors in rrit ing of approval or disapproval. Bids received from bidders not on the QBL shall not be opened and evaluated. These bidders will be advised of this action by the Purchasing Agent imme ids tely after the bid opening, and the bids returned, unopened, co the bidders. The fact that a company is on the QHL will not obligate the City to make an arard to that company 1f it submits a lov bid vhich ie unreaponaive to [he bid specifications. A contractor will be removed from the QBL (1) if he is included or. the State of Florida Convicted Verdoz Lis[ (the Purchasing Ageut has the reaponsibilicy to monicor this list and compare rich the QBL for possible action); (2) if he, as an individual or a corporation, is wnvlcted of a public entity crime vi Chia the past three years, or (3) for unsaciefactoty or marginal performance as a contractor or subconcractor under a City contras[, documen led by City staff. A contractor renoved from the GBL may reapply three years after removal. The Purchasing Agent is responsible for the maintenance and Lmplemen Cation of this procedure. cc: Kirk R. Mendland, Director of e'inance B -ar,_... _,. ~F CITY OF ~stwtie ~iaek - ~lertda ew ~+v+ote moin KMMIC SFXH, FI~Y~ ]]11yS~15 rEIFP110NE (fM11lFSaF! FAX Maq 2fLlMS August 2, 1993 M E K O R A N D U M T0: Rlm D. Leinbach, City Manager FROM: Joan LaVake, Purchasing Agent RE: PRE-gUALIFICATION OF BIDDERS ANARDS OF CONTRACTS FOR CONSTRUCTION, RECONSTRUCTION, REPAIRS OR OTHER MORR ON CITY FACILITIES AND EQUIPMENT There are submitted herein, for your approval, statements of policy and procedure to maintain a current list of responsible, pre-qualified bidders, to be called the City of Atlantic Beach Qualified Bidders List (QBL) for [he award of contracts for construction, reconstruction, repairs, or ocher work involving City facilities and equipment, when the eat imated cost therefor exceeds the City's bid threshold. For chase types of awards, the bidder receiving the award moat come from [he QBL. To encourage maximum bidding competition, City bidding documents will alloy prospective bidders not already on the QBL [o submit QBL applica- cions to [he Ci[y flue (5) days prior to bid opening, allowing time for staff co perform the evaluations. The Invitation to Bid, rhich is advertised in [he Florida Times-Union, and is the basis of the bidding documents provided to potential bidders, will contain the following atatemenC "PRE-QUALIFICATION: All Bidders must submit data establishing [heir eligibility to submit proposals, which must be received no later than five (5) business days prior to the bid opening date, if not previously qualified by [he City of Atlantic Beach for Che fiscal year (October 1 through September 30). Pre-qualification Application available from the Purchasing Agen c, telephone (904) 247-5818, and, upon completion, submitted to: Purchasing Agen[ City of A[lanxic Beach 800 Seminole Road Atlantic Beach, Florida 32233" v...t1.._.. ..~sz...:_..... -.ea--svi There being nn further business to come before i.he boar.' o,, s made and seconded it was adjourned. `--"` SIGNED: ]1?TEST: t.tter disc•.tssion, Mrs. Oreog moved to dF~_r-- t`r-~ ~nc!•.:_at ion cnt;: the nest meeting to allow the hoard time to :rc_r-v f!:r t:-.-r documentation. The motion uas seconded by the Chairmae and ua_se' unanimously. NF.W 9USINESS !. Aopli cation for Variance filed by Annabelle :lalla•'e . construct an aluminum carport which will encrcacti .t hr sid=n } . setback at property located at 221 Seminole Road. i The applicant's contractor, Floyd Cardin, introduced himself is the board "end presented pictures to the board showing Cite residence in which the variance was applied for and the resider-ce ne r.t dccr which had pr ~•vi ously been granted a similar variance. Ne c_a-._ that Mr=. Wallace had consented to the variance. After di sr•u::.;i on, Ht. Frohwein moved to deny the app?~•'a'ic~:. ld!=. Walker sewn 9ed the mctien and the variance w;,s ne,-:.-' h a v;*e cf 3 - 2. _.. P-ppli ca!imt for Variance fit=d by ~7F*_ r. Dr.rc•"' :.. ^.stra-' au addition to the Tappin Book Store whi cc ±= a r.c r.-ecra •.r c'_o; st ntcture located at 70: Seminole F'oad. Mc. Dorsch introduced himself to the Board and er. zl a;aed tt:z: ct:+ variance was needed to enlarge the storaoe and indexing ect_°:•. •. the bookst ere. After discussion, Hr. Frohwein moved to grant tee variance. :... motion was seconded by the Chairmat: and unanimously Ia~sed. IlI. Application for Use-by-Exception filed icy Test Barrett allow a home o^_cupation license at his proPertY ?orz+r-i a' '•- '..- ~t c+et ::~ 8aree[t intr educed himself to the P.na ni ari ••xrizi r. mri !. ?::+' ' use-bY-<xcepti on war, re9uest.ed to all o;. },i i~, ^r~r.d ;.: ~"! c ontract ina bu :i ness at. his r=cider. ~-r and state~° thar ti: •-r •~"•. . he nn outsid•• st„I aoe or parking of Foul prom*. c: _ _:.1!t.s. E.t t?r di.3 "n F.::i pt:. Mt ::. f'r a. (yp m'tt'@'1 LJ C P.:'i,2 •:•l 1 '• ioma.i sei on that the use-by-er.cept '_or. b.. -__:.-.. ... 'r. ... .. :;rcon-'e:, tiu~ motion •ahich passed uu"u:imaurl •/"'~.. 41 ri ! ey _e-nt; ;;ed ie the i~oard ,6zt due io _-il:i~ ..:__ ct io.n t.hT me my in Octoi~~t mac ne~.i to b~ -c!.~ .:. . M]rJ:~TFS OF THF. CnNL1UN ITY DEV Ei,OPM.FNT cOAFF Ot' THE ^.ITY OF ATLANTIC BEACH, FLORIDA. AUGUST 17, 1993 7:U0 F.M. CITY HALL ~FF.SF.'7T Greqe Mcraul ie F.uth Gregg Robert Fr ohwein Pat Pi llmore Mary Wal Y.er A.H^ Alan Jensen. City Attorney George Worley. I?. CD Di cent :: Fat Harris. Recording Sec. eta r F.RSENT f,a[]: Mc GOwa r. Don Wcifson Chairman O: egg McCain ie, called the meeting to o_der a(:d as'r.e-' fm aepr Huge of -.he minutes from the meeting cf .luiy 20. 1951. _-n motion duly :::ace end seconded the minutes were aI'pr ove^. ']L^ BUSINESS: '-. Application !•v Variance file•1 by Robert and Leong Lowti:=: •_, •>nclose a Porch which encroaches the rear yarn [e?ha cl~. a! r~••_~•~^ ioczt ed at 251 Ocean Fores[ Drive Aorth. T1!ir application was remanded back to tt:e Beard b~• tt:e Commission after an appeal of the orevi ous denial by !s:e 5oa ra'`.. April. Mt Lnwt h<•r in`.(oduced himself and stated thar his wife t. a'' a:. :,c thri t.io condi?icn an'' the proposed const ruction: woul•1 alic~. i._. .:ife 6et!e( mobi'ity around the horse. a.!ter discus=ion. Mrs. Pillmore rt~nved to derv ?h- ;:,. r.li^a" :-.. ?he motion '.:as -.eco::ded by Hr. Fi ohwein ar.d t}:r ..-gar:^~ ::a:~ 1?. Apnl is at ion for Use-by-Exception filed by Pan Am '4ini 5~_.-- . Ir:~c. to a:low cu tsi de, on-si to st ocage o` vehicles a. P. orer*7 i n"-at .,d as _>'a} M:3 yFort Road. i•v ..n,... ~F. F.rn= !nt [oducod hi mse'.f to the board end e:>l'. z~::-~~~ - :i:•- ~.. )nme:i •;si~:n ::ngger.ted he file an aPP]ication for a acre - .. _ : m: ir.s tea•1 ~f char.g> _.. °^ning whict v=+ ..,~•r+: ~.; , •a . .. ~I J ~. a `' ,ti ;3 -- ., ~; ,l .; ~~ . August 18, 1993 -~ Mr. Kim yeinback City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, P1 32233 pear Mr. Leinback: My application for a variance as presented to the Community Development Board, August 17th, 7:00 P.M. item 'a" on the agenda, was denied. I risb to appeal this decision, and proceed with the desire to build an aluminum carport at 221 SeminoleROad. I feel that this carport will be attractive to the surrounding neighborhood and will be professionally con- structed. Please advise me of the earliest date for this appeal to be presented. Sincerely, C~~~~ ~`? ~~~ Mrs. Annabell P. Wallace 221 Seminole Road Atlantic Beach, F1. 32233 241-5814 (home) Enclosures: Pictures of the next doer neighbor's carport for which she received a variance. Area to be covered by this carport. z ~~ a~ ij h~ n N _~ ~ o C ~ f~'- ~ a. w P ~d J ¢~ ~'J z ;, 4 J ~ C N _ r Z W 1 Z a~ :-. G r •~ •t_„ •~, Z 3 a J d1 J_ _~ ~r~ N ~' r c l~ ~/y 1 ~A ~/ LANDSCAPE design & services, inc. - May 3, 1993 Mr. Carl Walker City of Atlantic Beach Atlantic Beach, Florida 72233 Reference: Atlantic Boulevard Median Dear Carl: Attached please find our landscape plan for the above referenced project. Below is our quotation for this project. 12 - 3g. Indian Hawthorn $ 120.00 140 - ig. Parsoni Juniper 600.00 75 - ig. Giant Liriope 320.00 3 - 7g. Sago Palm 180.00 10 - yards cypress mulch 280.00 site preparation ~ 2a0.o0 7~D'fAI. $ 1700.00 Carl, should you require any additional information please do not hesitate to contact my office. ' cerely, R cha H. Beaver RMB:fes Attachment CORPORATE k ESTATE MAIMSNANCE P.O. Box 1044 Atlantic Beach, FL 3'1233 904-249-3614 _... .d_ ..:. <r,w ..acv.. -~:-_ ~, '93-'94 (account 11 001-003-542.34-00>. plant replacements, as needed, were also included in the proposed budget (account M 001-:.003-542.46-00). Commission action at the roost recent budget workshop, eliminated allocat ien of any funds into either of those accounts. H ira, without question, it is my desire to maintain the median in a manner of which we can all be proud. In my epiniery we cannot hold the vendor responsible to perform this task, at no additional cost, since it was not a part of *.he agreement nor was the price predicated to include such maintenance. I continue to feel, as I have expressed, that volunteers of the beaut if icatien Committee should not be expected to per- form maintenance on medians of the heavily traveled Rt lantic boulevard. Ideally, a long-term plan should be adopted for continued, regular maintenance, rather than a "quick fix" solution. However, budgetary comtrairits preclude this cost. The option of dependency upon monetary or imkind donations should, and can be, explored, but should not be counted upon as a permanent solution. I•m open to any suggestions/recommendations from you or as directed by the City Caamission. 2 i~ I CITY OF f~fla+rtce ~taek - ~letldet 9160CEAN aOULEPARp P. O. BO%ffi Af1.AN11C BEACH, n.OBmABRS&9 72l.EPXONE 19 W I S~&YeB6 September 7, 1993 To: Kim Leinbach, City Manager 1/11~~~yy/ Frorn: Carl kai Y.er, Eeautification Coordinztor ~' / Re: Landscaped Median, Atlantis Blvd. Kim, per our conversation, and your request, Here is the information on the landscaped project on the easternmost mediar~ of Rt lantis boulevard. + Enclosed is the quot atien given us by Landscape Design d Services, Inc, for 5 1700.00 for the project. This includes the design of the glary site preparation ( 2 applications of "Round-Up), purcnase ar~d instellatiori of a total of 230 plants and application of 10 cu, yards of mulch. + The deligr. was approved by the Chairman of the beaut ificatior~ Committee, the Mayor, and myself, with an aCCitien of apprer.'_mately IS flowering plants, placed at each end of the median, and at a small area toward the mid-p.?. r,t of the median. + The w_.rk, as specified, was completed on May 13, with the exception of the flowering plants, added at a later date. + Ma: nt enance of the median, or plant replacement, was nc.t a part of the agreement with the vendor, although weeding has been performed by him on several occasions since May 13, most recently on Friday, September 3, when "Round-Up" was aga_n apGl:ed. Rt the same tune, he has also remeveC tlead plants. Rt the end of July, the area was "hand weeCed" follows rig apDl_cat for of Rountl-L'p, and a total of 19 plants were replaced. The Crest fG` tha was S 102.00. It was my intent irin to rnc3ude weeding of this rnedran in the reeks co r,t ract fr-r medran aa~ntena nce of Rt]an?cc Bo•..: evzrC, antl rt was rrs lutled rn the proposed beautification Budge: for _yy City of Neptune beach 1577 Atlantic Blvd. Neptune Beach, Fbrlda 32266-7777 (904) 241-3191 Fax (904) 217-3792 September 9. 1993 Mr. Kim Leinbach, City Manager 600 Seminde Strea Atlantic Beach. FL 32233 Dear 16m: f • ~R19~ Jew S t~Vroo oxr r.~. This letter is notify you d actiort taken by the Nepune Beach City Council In regtdar meeting on September 7. 1993. They have autharizetl the offer to Atatic Beach d 575.900 far the purchase d the 7979 Ford. F-350 Fire Service unit 774Ut lira pump arW (M061Br tank that the urWerstaW you We dfering for sale. We urWersWW Irom legal counsel that H the Atlart9c Beach Cxy Caunal axepts this fifer we can proceed vrph paymem and the trartster d title. Thanks for your help R7N our request. We're bolting forward to anclher mutuany rewarding coopera0on in Mis effort. Sincere) ~ S ngton ~Y agar a: Maya Jahn C. Kowkabany arq Ciry Councl Cay Ahomey Claude Mullis u-:r::.~ d.:s-,... JuZ--~ ~~ Subject: Staff Report Cn 7t~e Sale 9/0/93 Of A Surplus-FSse Dept. Vehicle 1976 Ford 350 Squad the Nep~une Beach Fie Dept. has offezed to buy the above listed vehicle for 515000. we have bees advised by the manufacturer flat this is a fair price. We have been advised since this is between municipalities the bid process is not necessary. 4he Fire Dept. would like to have this money set aside in a reserve accamt for the projected purchase of a new Pire Chiefs car in the ccnung year. Remmadations: 1. Sell the surplus vehicle for 515000 to Neptune Beads. 2. Set up a reserve acrwnt for the pn-d~ase of a new Are Chiefs vehicle. Ch. Williams )' ~ ~ 5 '~ ~ C ORDIlOlxCB x0. 93- AH ORDIlTAHCS OF THH CITY OF 11TL7111TIC BHACH, FLORIDA, AHSHDIHG CH7IPTBR 2, ADMIxIBTA7ITZOH, BECTIOA 2-271. MHI®HABHIP, TO BZCLBDH BLECTHD OFFICIALS FAOx PAATICIPATIOx Ix THS CITY IDotLOYHEB AHTZAEMBxT BYBTHx, 11xD pAOVIDIITG Ax HFFHCTIVH DATH. BS IT ORDAIxHD by the City Commission of the City of Atlantic Beach, Florida: BECTIOH 1. Sec. 2-271 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "Sec. z-27 xemberahip. (a) All persons who are city employees, and all persons who become city employees, shall be members of the retirement system, e:ccept as provided in subsection (b) of this section. (b) The membership of the retirement system shall not include: (1) Any city employee who is employed in a posi- tion normally requiring less than one thousand (1,000) hours of work per annum; (2) Any city employee who is compensated on a fee basis; (3) Any person participating in another program of deferred compensation as approved by the city commission; (4) Elected officials of the City of Atlantic Beach." Section 2. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of September, 1993. 1 J ~ i~ v / I ~ ~ ~ ~ ~ ~~I OADINANCB NO. 93- AN ORDINANCE OF THH CITY OP ATLANTZC BEACH, FLORIDA, ANENDZNG CHAPTER 22, OTILZTIEB, BY ADDZNO BBCTIONB TO COMBINE THE ATLABTIC BEACH, 01110 HARBOR AND BOCCANEER RATER AHD 8E11BR BYBTEMB POR PZ2DINCIAL REPOATIN6 PDAP08EH ONLY, TO EBTABLI88 A RSTORH OH INVHBTMENT POLICY YOR THH BOCCANEER PLANT, AHD PROVIDING AH EFFECTIVE DATE. BE IT ORDAINED by the City Commission of the City of Atlantic Beach, Florida: BHCTION 1. The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding two (2) sections to be numbered Section 22-1 and 22-2, which sections shall read as follows: "eac. 22-i Coabinad systaas. The sewer systems of the Atlantic Beach, Oak Harbor and Buccaneer plants are hereby combined for financial reporting purposes only, and said combined systems shall hereafter be known as the Atlantic Beach Sever System. Likewise, the water systems of the Atlantic Beach, Oak Harbor and Buccaneer plants are hereby combined for financial reporting purposes only, and said combined systems shall hereafter be known as the Atlantic Beach Water System. All systems shall continue to meet any and all bond covenants, restrictions and other applicable laws. Sec. 22-2 Buccaneer plant-ratura oa iavasuant. The additional rates charged by the Buccaneer systems to customers outside the City pursuant to Sec. 22-27(2) for water and Sec. 22-167 (b) for sewer shall be considered a return on investment, and said return on investment shall be contributed to the general fund of the City on an annual basis." 8actioa 2. This Ordinance shall take effect immediately upon its final passage and adoption. PA88ED by the City Commission on first reading this day of 1993. ~ / g2 ~~~, PASSED by the City Commission on second and final reading this _day of 1993. Attest: tiAOREEN RING, City Clerk HILLIAN 2. GULLIFORD, JR Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attornep ORDINANCE NO. 25-93-24 AB ORDINANCE OF THE CISR OF ATLANTIC BEACB, FLORIDA, AMffiIDING CEAPTP.R 6-35 AND 6-60 1'O ALI.ON HOMSOgNERS TO BH ISSD® PLOMBING AND SLE(.TRICAL PERMITS B8 IS ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1: Chapter 6 - Article 3 Elect [i cal Code Section 6- 35 Code of Ordinances of the City of Atlantic Beach - Electrical perms is required; to whom issued - is hereby amended to add as follows: 6-35(c) A homeowner, who lives on the premises, map take a homeoaers test through an accepted testing agency. Opon passing the homeowners test a permit will be issued for premises occupied by the homeowner. Accepted testing agencies are the City of Jacksonville, Building and Zoning Department, the City of Jacksonville Beach, Building and Zoning Department, the National Electric Code, and the Standard Huilding Code Congress International. SECTION 2: Chapter 6 - Article 4 Plumbing Code. Section 6- 60 is hereby amended to read as follows: Plumbing permits shall be issued to master plumbers. A homeowner, who lives on the premises, may take a homeowners test through an accepted agency. Upon passing the homeowners test a permit will be issued to the homeowner for premises occupied by the homeowner. Accepted testing agencies are the City of Jacksonville, Building and Zoning Department, the City of Jacksonville Beach, Building and Zoning Department, and the Standard Building Code Congress International. SECTION 3: This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of ~ 1993. BID NO. 9293-23 - RElIABILITATION OP HOUSING UNITS Mailing Liat (Con['d): IO,aerow Taymouti 5933 Greenhill Lane - Jackeoaville, Piorida 32211 Tillman Building Contractors 1032 Ingleside Avenue Jacksonville, Plorida 32205 TJ Contractors, Inc. 1435 W. Church Street ill Jacksonville, Florida 32204 Trump Constructors, Inc. 4741 Atlantic Boulevard t8-3 Jacksonville, Florida 32207 BID N0. 9293-28 - REHABILITATION OF HOUSING UNITS Hailing Lis[: McGowan 6 Mitchell Conatructioa Co. B 4 M Industrial Services Group, Inc. 2214 Nest 10th SC reef 4744 Phillips Highway Jacksonville, Florida 32209 Jacksonville, Florida 32207 Mr. Tom Sturdivant - Sturdivant Construction Co. 3666 Lenox Avenue Jacksonville, Plorida 32205 Mr. Jerry Butcher DARCCO, INC. P. 0. Box 56470 Jacksonville, Florida Aladdin Construction Co 532 Locust Street Jacksonville, Florida J. R. Novell Construction Co. 2~i74 Narfield Avenue Jacksonville, Florida 32218 Richard E. Kennedy 114 Jeckeon Road Jacksonville, Plorida 32211 32241-6470 Kidaco Conn [ruction Co. 9435 Pleche qe Avenue Jacksonville, Plorida 32208 32205 Richard Briar, 4 Associates 4310 Plaza Gate Lane 1202 Jacksonv111e, Plorida 32217 Ken Carpenter Builder 6829 Merrill Road Jacksonville, Plorida 32211 Cus[oa Cons trnctfoa By Barris 648 Eas[ Union Street Jacksonville, Florida 32206 D S M Conc ratting Company 8803 Leoman Drive Jacksonville, Plorida 32208 Evans S Sons Construe cion Co. 5454 Agesen Road Jacksonville, Florida 32219 Jerry Fixel, Inc. 11839 Brady Road Jacksonville, Florida 32223 Ray N. Gross 102:7 Fontana Court North Jacksonville, Florida 32211 Larry R. Strlc kland 11017 Nood F.lm Drive North Jacksonville, Florida 32218 Michael C. Malcolm Boma Builders, Inc. 2042 Sweet Briar Lane Jakcsonville, Florida 32217 Mid-Tow Builders, Irc. 1520 Goodwin Street Jaekeovville, Florida 32204 Nunn/Slmpson Builders, Inc. 1260 S. McDuff Avenue Jacksonville, Florida 32205 G. P. Pe[eraov Conatruc[ioa Company 1621 Edgevood Avenue Neat Jacksonv111e, Florida 32208 R. A. Pipitone General Contracting 40 Balsden Road Jacksonville, Florida 32218 Prime Rea[ora[ion, Inc. 1610 North Main Street Jacksonv111e, Florida 32206 Proctor eu ildere, Int. 1024 Rings Avenue Jacksonville, Florida 32207 Richard Stacey 116 Lora S[ree[ Neptune Beach, Florida 32233 Alexander Balfe, Inc. 101 Century 21 Drive, Sce 211 Jacksonville, Florida 32216 CITY OF ~f 1~4arlle ~ - 7lesl.~as M~9018 ~MD ATIAMIC YX$ PI.O~~ R1173W BIt dq 1fFMla DATE• d ~~ ~I~/ J _ T0: Joan LaYake, P/urchasing Ageat PROl1: ca eoYdL U/a~/~l~ L' [no,/' Porvarded to you 6erevlth are specifications and other pertlneni infozaa- [ion aeceaeary for you to call for bldg on pro~eet to be entitled: Q~~~L:/"fr%o.z a~ ~/ ret.de.,ccs iH Jov~Ytli7~ t b.~i ~~ 3 .wI Funding for this project >8 identified as follons: COBG G»«.L .F rn.r C ' ~y ~ ~i.~.~sorl v"G/t vich an approved budgeted aaaunt of S~ 3/ y. 85~ Ito- Dodo- s~.s-3f0D FUNDNNING/I 'APPROVAL: A~W Director of Finance CITY OF !'1A'awtic ~iat~ -171etldst +~ svamVOtt ~ ATIAMIC aFwcB, FWa~ Jittislm 7PLpap~ dM7 SfF9M August 20, 1993 To: Prospective Bidders Re: City of Atlantic Beach Housing Rehabilitation Bide. Dear Sirs: Attached you will find the second Bid Package for the 1993 Atlantic Beach housing rehabilitation program. Punds for this program ere provided by the Department of Rousing and Urban Development CDBG progrnm, through Lhe City of Jacksonville. This Bid Packet contains five exhibits IA through EI• Exhibit A is the description of work to be done for each housing unit. The remaining exhibits are specifications to be followed in preparing your bid and completing the work if you are awarded a contract. please submit one bid for each housing unit. Sincerely, George Orley, II Community Development Director .... .WS.. ,_ BID N0. 9293-28 - REHABZLITATION OF HOUSING UNITS TOTAL PRICK BID POR REHABILITATION OF HOUSE AT 41 ARDELI.A ROAD: (Dollars) TOTAi. PRICE SID FOR REHABILITATION OF HOUSE AT 45 DONNER ROAD: TOTAL PRICE BID FOR REHABILITATION OP HOUSE AT 28 JACKSON ROAD: TOTAL PRICE BID POR REHABILITATION OP HOUSE AT 165 DONNER ROAD: SUBMITTAL: BIDDER BUSINESS ADDRESS SIGNATURE CITY, STATE S ZIP COLE DATE BUS1NE55 TELEPHONE EXHIBIT 13-93 Naty Ogletree 165 Donner Road Atlantic Beach, F1 32233 The following work should be bid: Upgrade electrical wiring and provide additional receptacle outlets to meet minimum code requirements for each room. All work must comply with Electrical Specification Number 27. Provide and install fill insulation in attic spaces per Specification Number 26. Repair and/or replace all faulty plumbing piping and fixtures according to specification Number 28. Install hard wired Smoke Alarm. Re-roof entire structure and replace framing and deck where necessary. weather proof all windows and doors and replace screens as needed, in compliance with Specifications 10, 23, and 24. In bedrooms, add electrical outlets and light fixtures if necessary. Construct closets when feasible. Paint interior of house according to Specifications 16 and 17. Seal and paint exterior of building according to Specification 17. Replace framing and trim where needed. Install gas, oil or electrical heater per code if necessary. Increase electrical service to minimum 100 asps if necessary. Install new electrical panel per electrical specifications if necessary, Note: Homeowner has the right to choose all colors and patterns of new materials and paints. All items will be agreed upon prior to commencement of work. pny unforaeen damage or deterioration needing correction must be brought to the attention of the City snd any additional work must be authorized by Change Order approved by [he c;ty. EXHIBIT 12-93 Inez Lawyer 28 Jackson Road Atlantic Beach, F1 32233 The following MO Ck should be bid: Upgrade electrical wiring and provide additional receptacle outlets to meet minimum code requirements for each room. All work must comply with Electrical Specification Number 27. Provide and install fill insulation in attic spaces per Specification Number 26. Repair and/or replace ali faulty plumbing piping and fixtures according to specification Number 28. Install hard wired Smoke Alarm. Re-roof entire structure and replace framing and deck where necessary. Weather proof all windows and doors and replace screens as needed, in compliance with Specifications 10, 23, and 24. In bedrooms, add electrical outlets and light fixtures if necessary. Construct closets when feasible. Paint interior of house according to Specifications 16 and 17. Seal end paint exterior of building according to Specification 17. Replace framing and trim where needed. Install gas, oil or electrical heater per code if necessary. Increase electrical service to minimum 100 amps if necessary. Install new electrical panel per electrical specifications if necessary. Note: Homeowner has the right t.o choose all colors and Patterns of new materials and paints. All items will be agreed upon prior to commencement of work. Arty unforseen damage or deterioration needing correction must be brought to the attention of the City and eny additional work must be au t.horized by Change Order approved by the City. EXHIBIT ]1-93 Hattie Hill 45 Donner Road Atlantic Beach, F1 32233 The following work should be bid: Upgrade electrical wiring and provide additional receptacle outlets to meet minimum code requirements for each room. All work must comply with Electrical Specification Number 27. Provide and install fill insulation in attic spaces per Specification Number 26. Nepair end/or replace all faulty plumbing piping and fixtures according to specification Number 28. Install hard wired Smoke Alarm. Re-roof entire structure and replace framing and deck where necessary. weather proof all windows and doors and replace screens as needed, in compliance with Specifications 30, 23, and 24. In bedrooms, add electrical outlets and light fixtures if necessary. Construct closets when feasible. Paint interior of house according to Specifications 16 and 17. Seal and paint exterior of building according to Specification 17. Replace framing and trim where needed. Install gas, oil or electrical heater per code if necessary. Increase electrical service to minimum 100 amps if necessary. Install new electrical panel per electrical specifications if necessary. Note: Homeowner has the right to choose all colors and patterns of new materials and paints. All items will be agreed upon prior to commencement of work. Any unforseen damage or deterioration needing correction must be brought to the attention of the City' and any' additional work must be authorized by Change Order approved by Lhe City. EXHIBIT 10-93 Carol Nright 41 ardella Road Atlantic Beach, F1 32233 The following work should be bid: Upgrade electrical wiring and provide additional receptacle outlets to meet minimum code requirements for each room. All work must comply with Electrical Specification Number 27. Provide and install fi].i insulation in attic spaces per Specification Number 26. Repair and/or replace all faulty plumbing piping and fixtures according to specification Number 28. Install hard wired Smoke Alarm. Re-roof entire structure and replace framing and deck where necessary. weather proof all windows and doors and replace screens as needed, in compliance with Specifications 10, 23, and 24. In bedrooms, add electrical outlets and light fixtures if necessary. Construct closets when feasible. Paint interior of house according to Specifications 16 and 17. Seal and paint exterior of building according to Specification 17. Replace framing and [rim where needed. Install gas, oil or electrical heater per code if necessary. Increase electrical service to minimum 100 amps if necessary. Install new electrical panel per electrical specifications if necessary. Note: Homeowner has the right to choose all colors and patterns of neu materials and paints. All items will be agreed upon prior to commencement of work. Anp unforseen damage or deterioration needing correction must be brought to the attention of the City and any additional work must be authorized by Change Order approved by the City. executed by them and are included with your bid or proposal. Corrections to the form will not be allowed after the bid proposal opening time and date. Failure to complete this form in every detail and submit i[ with your bid or oroposal will result in immediate disqualification of your bid or proposal. IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Statutes, effective January 1, 1991, preference shall be given to bus inessee with drug-free workplace programs. Nhenever two or more bids which are equal wick respect co price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies chat it has implemented a drug-free workplace program shall be given preference in [he avard process. Established procedures for processing bide will be followed if Done of the tied vendors have a drug-free workplace program. A form for chic certification is included with the bid forms. Joan LaVake Purchasing Agenc # k k i # * * * * k i i * # * i # * * # * * * * # * * • * * * * k * i FLORIDA TIMES-UNION: Please publish one time on Thursday, August 26, 1993. Submitted by loan LaYake - 247-5818. CITY OF fi?ftla.rtie P,iaek - ~losida r ~~e~.w" ~ auJn ATI.MT7C BEACH. FIARm1 J2211af1f 7ELkPHONE (f Ml 2fF5Na fA% 19M) 2fF5BB5 August 26, 1993 CITY OF ATLANTIC BEACB INVITATION TO BID NOTICE ie hereby given that the City of Aclantic Beach, Florida, will receive sealed Dids in the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PM, Tuesday, September 7, 1993, after which time bide will be publicly opened and read aloud for the REH.48ILITATION OF HOUSING UNZTS identified in [he Hid Package. Bids shall be enclosed in an envelope endorsed "BID N0. 9243-28, SEALED BID FOR HOUSING REHABILITATION, TO BE OPENED AFTER 2:00 PM, TUESDAY, SEPTEMBER 7, 1993." Specifications and Sid Forms may be obtained from the Office of Community Development Director George Worley, II, 800 Seminole Road, Atlantic Beach, Florida 32233, telephone (904) 247-5800. All bidders must be Licensed Building Contractors in [he State of Florida and must file certificates with the City [hat they have obtained and will continue to carry workers' Compensation, public and private liability and grope rcy damage insurance in adequate amounts during the life of the contract. The City of Aclantic Beach reserves the right to require a Performance Bond for any work in excess of {10,000.00. All goods and services proposed shall meet all requirements of the Ordinances of the Ci[y of Atlantic Beach and the spec lfic requirements of the U. S. Department of Housing and Urban Development for Rehabilitation of Housing Units as stipulated Sn the Bid Package. The City of Atlantic Beach reserves Che right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part with or without cause, and to make the award in what is deemed [o be in the best interest of Che CS[y of Atlantic Beath. PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response to this invitation must execute Form PUR 7068, SVORN STATEMENT UNDER SECTION 287.333(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s), in [he space(s) provided, and enclose i[ with his bid ut proposal. If you are submitting a bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from Che resulting c on[rac[, it is your responsibility to see [hat copy(s) of the form are ~ ; U Q I ~ U d of y -~ F ~ c U v W I ~ V ~ ~ v > E p t u c u G 3 q O Y L D H U > ~ I W i=....i o ~' m -+ v v w ~ F I ~ m ~ F ~ x W O N I x x x N 2 .y ° W "' ~ Eo I o m y ti u f ~' W U ~ _ RI r w ~ I ° XI - = p ~ ~ W O U q J a °° W 1 u U lL = y w vpi C 4 ~ ~(~ ~.°. ~ c`S< FAQ ~ Um U V °o °O ° o o o O Z a n o Q ~ w H ~ : ": N o F X m W h x x x Q ~ ~ C H m .a > 1 ~ C K n ~m Y U U F K "qi Z ~ h1 S ~F O W p ~ w 3 W ' 6 rv N ,q w 11 ~ m m a q u fO ~ al I J x x x c u .~ ~ •+ s q a ~ > V ,~ q ( ] Z C ~ ¢ ~ Y a N R L ' C Y f V d .~ q Qi 5 Z ~ V yy y y Z y M q F W H F F ~ ~ ~:~ I HI H F F .. ^ O ~ I mi o v ^ ~ q ' ~ I ~ o U y << I 5I K ~I o I ~ ° ~ O > q _ Z I L y ~ ~ ~ l z ~ ~ o `~' i d N o v, W ii o q s , ° q 2 w ai O o f p V 9 Z N l 6 U y I ~ cl Q ' 4.I q W vl q v u M 4 N y ~~ ' W I m l v G ~ '^ N O m ~ n ~ ~ 4 U 1- l ~ 'C u V O t~ t 1. ~ ~ O ~ i J 9 N m .-~ ~ Y k m ., rv ~ m F U a m I F. ! ~ l U w w l + ~ u ~ m WI i il ) ~ UI 6I H s U ' < 3 C~ i O I w . r i ~ m l u . .~ Z Y m J ~ 0.I N 5 w w d m V C ml u W O = Q W .. i .] 6i S% .-1 S I ~ p = q ~ W ~ F ~ Y m N; 6 OOFI w ~ 5 5 ~ HI 1 ti U j I Z F Oi FI O p p O p p 0 r 4 r ~- p F I I I I I LL m WI 1 Y < ~ • ~ > ~ A U V O T 3 8 ~ !Y W W U g F W V Q Q 6 X W 0 ..~ W ~ LL V lL = n pV F ~ W ~ m U V ~ F- , Q Q m ~ X J c: ~ W {a~ N ^I Q v y'F W F > U V C O O m M1 W F Y F aa y ~ ~ F , I U 9 ~ . i = I 2~ 9 9 Z U .A 4' V Y „ Z 4. F ~ u ~ X -d W V q u fi ~ N .. z z m a .. vFi F> W V m Z U C 06 O ¢ L V +~ V ~ o 6 U Y I u Y m O 6 ~ 6 U'7 l I C ~ C 7~ y y z Z Y ~ ~ F 6 I F a: F s < mi w r . I . OI .]I e ~ .] H H ~ Y Y ~~ I 4~Gj ( ~ m t q < ~ !. m ~ 9 Y Y e': i 2 Sil OL I S @ Y = Z 4l ~ 0; 1 WI 1'I ~ fy OG y fad 4' 41 y ~ I V AI V O _ J 6~i O; ~ m g 2 C~ Y m 2 m d . d L Wi "' ~ S W p 4 p (i 6 4 D ti w wI O' I Q '] . W M m .1 I M Z. ~ y ~ ~ ~ l ^ M V1 ..1 S Y u N O~ ~ i, Wi m y C ~ m y m~ r m n w u ~ Y u i a ~ 6 U 6 d V~ w OI 2 m 4j al W w~ l .V.~ < H o u Q ..i ~ m Wi N C. tni Y N C. fL W V1 ~ V C YI Y Y _ ~i ~ 5 W Z V OI G ~ "VII w q a n ~ 0 6 ~ FI 6 6 ~ S I O .~ . > u Y Y I ~ I F F O C O I ° f ~ O J F O i O F O y o Q O_ 7 LL m FI F W 0 V J~flartie ~.auF - ~loet~la ~~~~ ATLANTIC aE1CN, FI.OROH ]32iY5H5 TOPAIONE 11M1 TFYSM FAX 1%q SFFla15 AMARDS COMMITTEE MINUTES TUESDAY, SEPTEMBER 7, 1993 The Awards Committee met on Tuesday, September 7, 1993, at 2:00 PM, to receive bid advertised as Bid No. 9293-28, REHABILITATION OF HOUSING UNITS. Present at the bid opening were Commissioner Glenn Edwards, Chairman. Public Services Director Robert S. Y.osoy, Public Works Foreman Relly Burton, Building Official Don Purd, and Purchasing Agent Joan LaVake. Invitations to BId were mailed to twenty-nine (29) prospective bidders. Bid packages were picked up by seven (7) contractors, vi[h three (3) bide subsequently received by Alexander W. Balfe, Inc., Richard Britt b Associates. and Custom Construction by Harris. Bid prices are as follows: Balfe 8ri[t Flarris 41 Ardella ; 7,075.60 ; 8,773.00 ; 10,719.00 45 Donner Road 9,825.20 15.277.00 13,748.00 28 Jackson Road 4,842.60 12,720.00 12,321.00 165 Donner Road 7,991.20 11,020.00 11,394.00 Inasmuch as Alexander W. 8alfe, Inc., vas the low bidder on all four houses, and vas the successful bidder and proven satisfactory contractor on three of the last slx zehabili[aced houses, it is the consensus of the Committee that it recommend [o [he City Commission Chat it award all four houses [o [he low bidder. Alexander W. Balf e, Int., for a grand total amount of 529,734.60. Respectfully submitted, Joan LaVake, Purchasing Agent BUDGETED AHOUNT: ;219,314.84 FUNDING SGURCE: Commun i[y Development Block Grant Con[rac[ with City of Jacksonville Housing and Urban Development September 8, 1993 BID N0. 9293-27 - ARTICULATING BOON HONER AND TRACTOR Ha111nR Lis[: Industrial Tractor Company Turf Division P. 0. Bax 17309 6870 Phillips HighvaY Jacksonville, FL 32245-7309 A[[n: Ken Berdahl - 296-0143 Superior Tractor Company 5353 Nes[ Beaver Street Jacksonville, FL 32254 A[[n: Bob Lester - 781-9011 Florida Nachirtery and Equipment Co. 11747 Phillips Highway Jacksonville, Florida 32256 Ring Power 8050 Phillips Highway Jacksonville, Florida 32256 Case Power 6 Equipment 11657 Phillips Nighvay Jacksonville, Florida 32256 Duval Tractor, Inc. 2346 Neat Beaver Street Jacksonville, Florida 32209 Omni-Quip Rentals d Sales 11350 San Jose Boulevard Jacksonville, Plorida 32223 Ocala Ford Nev Holland 2240 N.W. Pine Avenue Ocala, Florida 32778 Florida Equipment b Services, Inc. 7287 N. Beaver Screec Jacksonville, Florida 32254 Central Tractor Parts 6 Equipment 301 North Hain Scree[ Jacksonville, Florida 32145 Duval Equipment Company 8618 Phillips Highway Jacksonville, Florida 32216 Pord Nev Holland, Inc. 2000 Hountain Industrial Blvd. Tucker, Ceorgia 30084 Southern Farm Supply, Int. P. 0. Box 398 Palmetto, Florida 34220-0398 Nichols Equipment 10237 :leach Boulevard Jacksonville, Florida 32216 Florida-Ceorgia Discr ibucing Co. 502 Cassat Avenue Jacksonville, Florida 32254 Power Equipment Sales 4545 St. Johns Avenue Jacksonville, Florida 32210 Treaca Industries, Inc. 4827 Phillips Highway Jacksonville, Florida 32207 CITY OF 1~17laatie ~eaelc - ~lesida aw Som+oiB aan enwrrnc aeaca. etoemi itxxrsw m~w'¢ eao uinn au ow uraas DATE: g/~ 6 f q T0: Joan.{L~aVake, Purchasing Agent FROM: 'p0$ ~O~JO r '~~ Porvarded to you herevi[h are specificariona and other pertinent infor- mation necessary for you to call for bide on project to be entitled: AaTIL:I/LATIV(a Sio~oal MowEZ AA1D '~o.A,aTt,R. Funding for this project is identified as follove: LOGtr~ COPT LOA) GAS 'Tik~c / ~"- rears ~. FuA7v C3o ~ 300-000-541- (r4o0) with an approved budgeted amunt of 3 59, $7 9 . FUNDING~~A/PPROVAL: ~A ~ Director of Finance BID N0. 9293-27 - ARTICULATING BOOM YANER AND TRACTOR TOTAL LUMP SUK PRICE BID FOR ARTICULATING BOOM NOUEA AND TRACTOR: Y.e.t'.F. AliD NADEL BID: SUBMITTAL: BIDDER BUSINESS ADDRESS CITY, STATE b ZIP CODE (Dollars) SIGNATURE TITLE DATE: _ BUSINESS TELEPBONE REAP. MOUNT TELESCOPIC BOOM DOUBLE SWING Fi01,'ER F~`~' Y,ountinR - axle brackets and [op link Frame SvinR Pro[ tion - hydraulic relief valves both left and right with automatic reset. Swing N.ovement C e I - suing fully controlled [hru full arc. No "overcenter" type control. ~dzaulic Reee voir - mounted to mover frame, All hydraulics, including pampa and gear box, to be surrounded and protected by mover fzaee. dYDRAULIC CONTnOLS: Bounced on right aide adjustable for operator confor[. Arm rest to be included. HYDRAULICS: Self-contained hydraulic system, PTO driven. Reservoir - 50-gal. miniaum Norkinr Pressure - 3000 psi BOOM ARh: 25" horizontal readh 27' vertical reach 180' total awing; 90° to right and 90° to left PLAIL CUTTING HEAD: Heavy du.y brush Ym [or - hydraulic, gear type, reversible size - 48~-inch aininum. ROTARY CUTTING HEAD: Heavy duty Size 60-inch Top of deck - reinforced steel webs Full length replaceable skid shoes, bolted on each side. MOTOR: Steel gear type BLADES: Full swing 360' Double edged, tempered steel SAFETY SdIEl'US: Front and rear ''~'~~'S' 1 Parts ^fanual v - 1 Service anual Note (1), please include quotes on any extended vazranties, if available, for tractor and ~owar. Note (2): Ind!w [e where local service and repairs will be made [o tractor and [o mower. Note (3i: Indicate [raining to be provided, specifically number of hours, by whom, and at City of Atlantic Beach location. BID NO. 9293-27 SPECIFICATIONS FOR REAR MOUNT DOUBLE SWLNG TELESCOPIC BOON MOWER AND FODR WNEEL DRIVE TRACTOR The following specifications are intended to serve as [he City's minimum requirements for [he above equipaen[. Ic is requested that-L Zactor and Bower be bid as one complete package. Only those bids which meet or exceed minimum specif icatians outlined will be considered. The bid price of equipment outlined shall be F.O.B. City of Atlantic Beach, Florida, and shall be delivered ready for operation. Delivery muse be accomplished no later than si::ty (60) days from bid award date. Manufacturer's specifications must accompany bid at time of submission. TRA^TOR ENC iNC: Type-Diesel Aspiration - normal/Turbo Charged H.P. - 75 HP NSnimum 4-LfdEEL DRIVE: Mechanical TRANSMISSION: 4 forward gears plus revers? Synthro mesh system in all gears Shift on [he go capability STEERING: Hydrostatic Powet Steering BRAI:ES. Hydraulic vet disc braking system-foot opera [e d, ability [o Sn[ezlotk for road use or torque lock rear differential acceptable .Parking Brake: Independent systems, operator applied ELECTRICAL: Neavy duty WEIGHTS: 600 lbs. each side rear Full front weights miniaua 1000 lbs. CAd: Pour (4) post ROPS with canopy plus rear screen operator protection (£f available). Seat: Vinyl, spring suspensions, adjustable II:STRL'1:ENTATION: Full, gauge type Engine Alarm System - auto shu [down on any low fluid lave L- with act oopanying light and audible alarm (if available). Strobe t7pe warning ligh [s with audible backup alarm T;RES: Rear - 18.4 - 30 R1. Front - 11.2 - 24 R1 !iA.YL`ALS: 1 Parts :aaual - 1 Service Yanual CITY OF J>atlastie ~iatk - ~letida ew svdaa.e aaD --_---- ATI.UYIIC aEAtlf, FLOm~t )22115fLS TD.k7MONE Oa0 SfFSMe FA%IfMI IfFlAS August 25, 1993 C O R R E C T I O N CITY OF ATLANTIC BEACH INVITATION TO BID In the Invitation to Bid which appeared in the August 22, 1993, edi[Son of [he Florida Times-Union, [hat portion of the advertisement vEich outlined acceptable models of Articulating Boom Mover and Tractor should have read: Kubota Model M8030DT v/Turner NM255RE Mover, oz Better Massey-Ferguson Model 383 v/Alamo Mover, or Better R k k R R i* R*# k k f k k k k i k* R R R R R R k k k k k R R R R k FLORIDA TIMES-UNION: Please publish one time o¢ Ged¢esday, August 25, 1993. Submitted by Joan LaVake, Purchasing Agent followed if none of the [Sed vendors have a drug-free workplace program, A fors for this Bert ification ie included with the bid fotma. Joan iaVake k x+.x• *xxx • •3t^ s• • ~• R*~~ ^ sptrxhtaistiini ~Btenr• •: FLO.ZIOA TIMES-J::ION: Please publisi~ one time on Sunday, August 22, 1993. Submitted by Joan LaVake - 247-5818. CITY OF rf~la«tei $eauF - ~lestda m» sFIMIMOI,e main AMNTIC mF.1L71. FLOmmi 1321ti511; TELFPWn~1; (fM) I/7dm~a FAX 11M12l1m115 August 22, 1993 CITY OF ATLANTIC REACH INVITATION TO BID NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids in [he Office of [he Purchasing Agent, CS[y Hall, 800 Seminole Road, Atlantic Beach, Florida 32233-5445, until 2:00 PM, Tuesday, September 7, 1993, after which they will be publicly opened and read aloud for ARTICULATING BOOF. MOWER AND TRACTOR. Acceptable models: I:ubota :1ode1 M8030Di v/Turner lD925SXE Mover Massey-Ferguson Model 383 v/Alamo !lover Bids shall be enclosed in an envelope endorsed "BID NO. 9293-27, ARTICULATING BOOM MOWER AND TRACTOR, TO BE OPENED AFTER 2:00 PM, TUESDAY, SEPTE[fBER 7, 1993." Hid Forms, and information regarding the bid, may be obtained from the Office of the Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida, telephone (904) 247-5818. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The Ci[y of Atlar.[ic Beach reserves the right to reject any or all bids or parts of bids, valve informeli[ies and cechnicali[ies, make award in whole or part with or vithouc cause, and to make the award Sa what is deemed [o be in [he best interest of [he City of Atlantic Beach. PUBLIC ENTITY CRL~:ES - Any person submit[irg a bid or proposal in response to this i~vitacion must execute Form PUR 7068, SWORN STATEMENT UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, and enclose it with [he bid or proposal. IDENTICAL IIE BIDS - In accordance with Section 287.087, Florida Statutes, effective January 1, 1991, preference shall be given [o businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect [e price, quality, and service are received by [he State or by any political aubdivis ion for the procurement of commodities or contractual services, a bid received from a bus mesa [ha[ certifies chat it has imp leaented a drug-free workplace program shall be given preference is the award process. Established procedures for processing bids will be sl c '~ O Y `o i~ w ! O 33 0 J LL li = OV ~W vm z a J Q d ti ~ .+ o c a o m 44 .Y ~ U a w V 5 yI 6I Y m x! Oi O' ry I a; ~ I N U, ^I ~ 21 q Ni m FI Pi LL Sx o so O U'U ~ J <, ~ m I F LL ~ m H' mi ~' tom' p~ U' y' 1~ y ~ 181 /1i U Z' T F ZSZ 2 0 U i ~: ~i Pi pO~ ?I sO W 6 4 ffF++ ti `o E o 'c a m s °m 6 W Y p° p a u W .1 a "' F V1 Y ~ .i g~ .., ~° m V1 Y C 0 F "f '~ a a Q ~ Q qyN~ Q i R J °' LL ~~ o~ ~a }~ N4 F m UV ~ H 2 c ~ Q z N '„~ S O d Q ttU U ~ SF+1 O ' O a m .O] p V 4 ladl '7 O F .] V. F d .~ .~1 N ~ 1' C F O N q ~ Y O V 2 W w 7 ZOZ' 6i ~I j' O: F, i o£. 'JI ~ 9, 11 Ai N P~ 6F6, .115 H ~E Q "6~ W Y 6 m 6 ;E '~ ~ 2 O LL O h 0 m t m F V I OI O d OI X o W H 2 ~ o ~ m o L ^~ ~o a ~ 0 m O O O h v O m 0 M Z F m Y 9 F W V i f. In response to a vendors question regarding rhy re rere not specifying the tractor on State LontracL, i. e. the Ford 6690, re accepted this model ae an equal. One vendor, Treece Industries, specified this model and ras the highest bidder. We hereby recommend ararding bid to Industrial Tractor, Jacksonville, FLorida, at for Did price for 542,520.00. RSK/KB/mc cc: Him D. Leinbach/City Manager File - ECUIPMERT 1 .,.. ~ ~:.._:. _.. ..._ _,. , ._,~..:s r.,........ CITY OF f~lartic $eaek - ~(audu nM SINDPIPFA LANE AMATiC aF.1GH, flgamA IZLy)y)q TLLFAa)Ng l~ LfF5tl1 rA% lfM) 2!4!W September 8, 1993 M E M O R A N D U M TO: Joan LaVake/Purchasing Agent FROM: Robert 5. Koeoy/Director of Public Works ~-~u•y~ Kelly Burton/General Maintenance Foreman RE: BSD ANALYSIS ON ARTICULATING BOOM MOWER WITH TRACTOR - BID (9293-27 We have analyzed the bide for the Articulating Boom Morer and Tractor. There vets four (4) bide submitted meeting spec if icationa and complete. Tro (2) bidders submitted •No Bids •. The bide are as listed: Yendor Tractor Morer Bid Industrial Tractor Kubota Turner 542,520.00 Jacksonville, F1 M8030MDT HM255XE Florida Machinery No Bid and Equipment Co. Jacksonville, F1 Southern Farm No Bid Supply Palmetto, F1 Tresca Industries Ford 6640 Motrim 559,932.80 Jacksonville, F1 RLM-25-A-98F Superior Tractor Maeaey Alamo 25 652,000.00 Jacksonville, F1 Ferguson 399 Case Porer d Caae B95MFD Turner HM255XE 648,183.00 Equipment Jacksonville, F1 CITY OF ~YlaKtce $eaelc - ~lsslda September 8, 1993 t^~ ~~` ~Artwxnc sFxn, nnam,. nzu;us r sENnvo~ aan 'IFifP11ONE ltaq uaga FA% Nm111f1~9LS ANARDS COMMITTEE MINUTES TUESDAY, SEPTEMBER 7, 1993 The Awards Committee met on Tuesday, September 7, 1993, at 2:00 PM, to rec¢Lve bid advertised as Bid No. 9293-27, ARTICULATING BOOM MOVER AND TRACTOR. Present aC the bid opeuiag were Commissioner Gleon Edvarde, Chairman, Pub lit Services Director Robert S. Kosoy, Public Nozks Foreman Relly Burton, Building Official Don Pord, and Purchasing Agent Joan Lavake. Invitations to Bid were mailed co seventeen (17) prospective bidd¢ra. Six (b) bids were received as follows: TOTAL BID MAKE S MODEL BID Industrial Tractor Tractor: Kubota M8030MDT Jacksonville, FL S 42,520.00 Mover: Turner HM255RE Case Porer Tractor: Case 895MF0 Jacksonville, FL 48,183.00 Mover: Turner BM255RE Superior Tractor ~ Tractor: Massey Ferguson 399 Jacksonville, FL 52,000.00 Mover: Alamo 25 Tresca Industries tractor: Ford 6640 Jacksonville, FL 54,532.80 Xover: Notrim RLM-25-A-48F Florida Machinery NO BID Jacksonville, FL Southern Farm Supply NO B1D Palmetto, FL I[ is [h¢ consensus of [he Committee [ha[ it recommend [o [he Ci[y Co®ission chat i[ accept the low bid from Industrial T::c cor in the amount of 542,520.00 as [he loves[ bid meeting bid specifications and make the award accordingly. Respectfully, Joan LaYake, Purchasing Agent eCDGETED AMOUNT: (59,579.00 CITI OF ATIdtTIC BBACH CIIi COI~QSSIOS ~SIHG STAFF BQOtl' AGB®A ITQI: MONTHLY USAGE REPORT FOR PARKS 6 RECREATION FACILITIES-AUGUST 1993 SUBMITYED BY: ROSE H. BLANCHARD, PARRS S RECREATION DIRECTOR DATe: SEPT@ieER 1, 1993 BAC[GBOUIm: AS REQIESTED PARKS ACTIVITIES JACK RUSSELL PARK: SCHOOLS, FAMILIES, ETC. 425 DONNER PARK 60 JORDAN PARK 100 TOTAL 585 DONNER PARR COMMUNITY CENTER SUMMER CAMP. BALLOON DEMO, FIRE HOUSE TOURS,HAIRCUTS,BACR TO SCHOOL PARTY 545 ADELE GRAGE COMMD:ITY CENTER ABET REHEARSALS 250 M SUNDAY MTCS. ~ 60 CHILDRENS SUMMER DRAMA CAMP 60 M FRIDAY MTCS. 100 ALICE IN NONDERLAND(PERPORMS) 165 BRIDGE 12 STATE ATTORNEY HEARINGS 15 HABITAT MTGS. 20 ATL.BCH. PTA HTG. 20 CRIBBAGE 20 POLICE DEPT. MTG. 3 TOTAL 265 TOTAL USE OF ALL FACILITIES 1>395 THE FINAL TOTAL SHOWS A DECLINE OF 841 USERS IN AUGUST....THE LAST OF THE VACATION MONTHS FOR 7NE SUMMER! AS USUAL. TNESE FIGURES DO NOT REFLECT USE OP TENNIS COURTS, RACQUETBALL COllRTS, BASKETBALL COURTS. VOLLEYBALL COURTS AND "DROP INS" OR "Y CAMP" KEEP OUR FACILITIES IN ORDER...FOR MORE USE. ATTA(~fP181'S: NONE REVIEMID BY CITY MAAAGQQ: AGE IT@1 B0. J . r At Cepe Canaveral they rare using a Sludge Drying System rnicn produced a Class A or better sludge. This system roe a pilot mobile demonstrator, ewaller than chat could be needed at Atlantic Beach. The only municipality currently using this process ie in Fulton County, Georgia. Tom Hark will review the economics of these systems rithin hie Residual Management Study. HEAT PUMPS - Bob Kosoy rill forrard the list of calla he hoe received regarding heat puwpa to the Building Department for follor-up action. Residents rill be advised hoc to diaconneet Prow the City's sanitary lines and the date this wuat De accomplished by to avoid enforeewent action. CAPITAL IHPeOYEtlENT PLAM - The Cowmittee rill revisit the C.I.P. at the next Mater and Serer Cowwittee westing. RSK/ac cc: All Attendees File - 93 YSCR CITY OF r¢tlaKtic ~cack - ~loaida September 7, 1993 n e n O R A H D u n TO: Kim D. Leinbach/City Manager 1100 SAND%PFA IAhE ATLA.\TIC BFACIf, iLDRm1lJ21J1R1 TFlFJ1N/NE 1~12t1.A1~ FA% nMl u1-Stl1 FROM: Robert S. Kosoy/Director of Public Morke RE: WATER AND SEWER COMMITTEE REPORT Y46 On August 26, 1993, the Water and Sever Committee met and the attendees rere: Lyman Fletcher, Alan Potter, Tom Hark, Kim Leinbach, Tim Torneend and Robert Kaeoy. Items of discussion rere: DESIGN CONTRACT FOR ATLANTIC BEACH YASTEYATER TREATMENT EXPANSION - The Committee discussed the proposal submitted by Pitman, Hartenetein and Aeeaciatee to prepare the Preliminary Design Report, Conceptual Dtarings, Construction Permit Application, Final Design and Contract Documents, and Advertising Bidding and Arard of Contract. (Attachments A to E: It ras felt that the electrical estimate in Attachment D roe too high and that the Exclusions and Special Commissions in Attachment D should be rerorked. In addition, the hours allotted to engineering for the technical information in Attachment A 6hould be reduced. Tom Nark rill resubmit the proposal when it is redone. RESIDUAL MANAGEMENT - Tim Townsend, Shelton Floret e, Tom Hark and Robert Kosoy visited Tarpon Springs on August 25, 1993 and Cape Canaveral on August 27, 1993 to examine their methods of residual disposal. At Tarpon Springs they were using filter belt presses, lime silos rich mixing apparatus, and a staging area for drying and placing the treated sludge into rindrora. The process could produce a Class B or, if using windrowing, a Class A sludge. . , CITY Of ATLANTIC BEACH BUDGET ADJUSTMENT NUMBER: BA-70 EFFECTNE DATE: 09/13/93 FUND: General ESTIMATED APPROPRIATIONS REVENUES ACCOUNT NO. ACCOUNT TRLE DEER CiIEDR DEER CREDR 001-0000-334-3901 111 State Grant -Tree PleMkq 4.600 001-5003-542-6300 Beautification -Imp. Other Than Bldp. 4,600 TOTALS 0 4,800 4800 0 EXPLANATION: 111 To accept state metchin9 OraM funds and appropriate lama to Beautifiration acGeurrt for DrsviousH apDrwed tree DlamirW program. APPROVED BY: Kira Leinbach, City Meneper PREPARED BY: Kuk Wendland, Finance Direrxw INRIATED BY: Carl Welker, BearrtifiUtbn Coordinator COMMISSK)N ACTION REQUIRED: YES DATE PREPARED: 08/26/93 ,.v , ~LDTION 110. 93-36 e RESOLVrIOe isAltsr~lmlc cBaTele ~~ Bety® poems NNEREAS, the City Charter of the City of Atlantic Beach requires thac the Ci[y Commission approve all budgetary increases and transfers from one fund to soother, and iNIEREAS, the nature of budgetary systems and those day [o day decisions affecting such budgetary systems require adjustment from time [o time, NON, TEEREPORE, BE IT RESOLVED by the Cicy Co®issian of the City of At loot lc Beach, thac [he attached Budget Adjustment No. 6A-70 be approved for the 1992-93 budget. Adopted by the Cicy Co®ission September 13, 1993. • • • • • ~ x f • • t • : Nilliam I. Culliford, Jr., Mayor, Presiding Officer Approved as to form and correctness: Alan Jensen, City Attorney AITEST: Maureen King, City Clerk r~..SLs . _.s...ar.~:/r ::.,:._.~...6:..~....:a.::,,reA>kx-. ., CITY OF ATLANTIC BEACH BUDGET ADJUSTMENT NUMBER: BA-69 EFFECTNE DATE: 09/13/93 FUND: ESTIMATED APPROPRIATgNS REVENUES ACCOUNT N0. ACCOUOIT TRLE DEBR CREDR DEER CREDR 001-0006366-9010 111 Rivets Donations - Drrfibritlator 8,508 001-3002-522-6400 F'ra Dept. - Etluipmen 6,198 001-30023 2 24 700 Fks Dept. -Rim. and Rrblislurq 306 TOTALS 0 6.506 6.506 0 EXPLANATN)N: 111 To nuke tlaru[etl funds mibbb fa stlveriskq arM pwchasinp automatic OMibrilbtor. Purchase was authorized by the Commission rn Auptut 9, 1993. APPROVED BY: Kim Leinbach, City Manager PREPARED BY: Kirk WendbM, Finance Director INRIATED BY: Ron Williams, Fire Chief COMMISSION ACTION REOUWED: YES DATE PREPARED: 09812/93 aSSOLDTI011 MO. 93-33 s tB.SOLBTI01 17AaSPEiQIeG CBYfAIH MOSIES sefvBa FO®S W1~REAS, the CS[y Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and 4TdERFAS, the nacure of budgetary sys[ens and those day to day decisions affecting such budgetary systems require adjustment from time to time, NOW, iBEREFORE, BE IT RESOLVED by [he City Co®iasion of the City of Atlantic Beach, that the attached Budge[ Adj uetment No. eA-69 be approved for the 1992-93 budget. Adopted by the City Co®isa ion September 13, 1993. • x t • • e • • • • ~ x William I. Gulliford, Jr., Mayor, presiding Officer Approved as to form and correctness: Alan Sensen, City Attorney ATTEST: Maureen King, C1[y Clerk ..w.r I , Page irao Resolution No. 93-32 Precinct 03H Clerk: Marion W. Grage, 390 Plaza 54.50 per hr. + S20.00 Deputy: Marlon M. Bogue, 124 28th Av. S., Jacksonville Beach, 32250 4.50 per hr. Inspectors: Helen G. Joseph, 1426 Ocean Blvd. 4.50 per hr. Adeline w. Barrack, 374 1st Street 6.50 per hr. Marjorie N. Coonan, 1733 Park Terrace E. 4.50 per hr. Edna O. Kluessner, 1820 Sevilla Blvd. 4.50 per hr. Lorraine K. Latimer, 137 14th Street 4.50 per hr. Laura A. Schneider, 1783 Park Terrace E. 4.50 per hr. Frances L. Sweeney, 1742 Sea Oats Drive 4.50 per hr. Adopted by the City Commission this day of 1993. William I. Gulliford, Jr. Mayor/Presiding Officer Approved as to fozm and correctness: Alan C. Jensen, Esquire City Attorney A T T E S T: Maureen King City Clerk RESOLUTION NO. 93-32 A RESOLUTION APPOINTING TBE CLERKS, DEPUTIES AND INSPECTORS FOR THE CITY OF ATLANTIC BEACR PRIMARY ELECTIONS ON OCTOBER 5, 1993 AND GENERAL ELECTION ON OCTOBER 19, 1993, AND SETTING THffFR COMPENSATION WHEREAS, the Charter of the City of Atlantic Beach, Florida, requires that a biennial election beheld, and WHEREAS, polling places have been designated as Precinct 03F, Adele Grage Community Center, 716 Ocean Boulevard; Precinct 03G, Community Presbyterian Church Fellowship Hall, 150 Sherry Drive; and Precinct 03H, City Hall, 800 Seminole Road. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, that the following persons are hereby appointed as Clerks and Poll Workers, as indicated, at the compensation set forth herein, and that such are deemed necessary to conduct the elections to be held on October 5 and October 19, 1993. Precinct 03F Clerk: Ruth Bloom, 377 8th Street 54.50 Deputy: William F. Bloom, 377 6th Street 4.50 Per ~~ + 520.00 per hr. Inspectors: Mary F. Frye, 336 2nd Street Ruth R. Heaton, 365 8th Street Katherine L. Nolmes, 345 4th Street Martha Lyle, 1407 Big Tree Rd., Neptune Bch Eudora Nelson, 359 8th Street Margaret N. Scheid, 392 7th Street Precinct 03G 4.50 per hr. 4.50 per hr. 4.50 per hr. 4.50 per hr. 4.50 per hr. 4.50 per hr. Clerk: Mary R. Gregg, 905 Sailfish Or. 54.50 per hr. + S20.00 Deputy: Kenneth L. Tull, 760 Plaza 4.50 per hr. Inspectors: Hallie M. Fussell, Frances E 1588 Ocean Blvd. 4.50 Per hr Dorothy . Croft, Frohwein 1814 Tierra Verde Or. 1747 O 4'50 per . hr. Virginia , R. Martin cean Grove Dr. , 1810 Sevilla Blvd 8209 Per hr. Otto W. Frohwein, . 1747 Ocean Grove Dr 4.50 Per hr_ . 4.50 per hr. I hereby accept esployaent as attorney for the City of 1ltlantic Beach under the foregoing provisions. 11Li1N C. .TffiIBffi7 O71TS: shall render bills to the City for litigation fees and costs on a monthly basis, and such bills shall detail work performed and time spent. The term "litigation" as used herein shall involve actions before any court of lew or administrative body other than an administrative body of this City. 68CTION a. At such time as legal services may be needed in connection with the issuance of municipal bonds or in connection with any other specialized area of the law, the City Attorney shall assist the City in obtaining bond counsel or other specialized counsel, as is necessary, at a reasonable rate of compensation. The City Attorney shall receive compensation in eonttection therewith only for actual services rendered, at the hourly rate authorized herein, and billed to the City as required herein. BES,RIOM 5. The City shall provide, at its expense, health insurance benefits to the City Attorney under its existing or any future group healtb plan. The city Attorney shall be responsible for any additional expanse in the event he elects to obtain dependent health insurance benefits. Baeriom s. The city may terminate the employment of the City Attorney hereunder without notice (a) upon the City Attorneys failure to promptly and adequately perform the duties required of him by the City, such pertormances to be judgefl by the City Commission, or (b) upon the City Attorneys breach of any provision hereof, oz (c) for other good cause which shall include, but shall not necessarily be limited to, habitual absenteeism, a pattern of conduct which tends to hold the City uP to ridicule, conduct disloyal to the City, conviction of any crime of moral turpitude, and substantial dependence on any addictive substance. BLCTiom 7. This Resolution shall take effect immediately upon its final passage and adoption. PARSED by the City Commission this day of August, 1993. ATTEST: MAUREEN KING WILLIAM I. GULLIFORD, JR. city clerk Mayor, Presiding officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney - ~ -~~~ .. L./" ~~ ~~~ Ltn// R88OLOTZON NO 93-30 ~~ A AE8OLDTION Ol TBE CITY OF ATLANTIC SSACH APPOINTING ALAN C. JS888N AS CITY ATTOAN8Y, FIZIN6 828 DOTZEB P.ND RATE OT CONFENBATION FAON OCTOHHR 1, 1993, TBAODGH SBPTBNBSA 30, 1996, AND PAOVIDIN6 AN ETTECTIVE DATE. NHEAEas, Sec. 158 of the Charter oP the City of Atlantic Seach requires the city Commission to appoint a City Attorney, anfl ~EA6, Alan C. Jensen has served as City Attorney from July, 1982, through June, 1983, and from November 1, 1989, to the present time, and WHHA8AS, the City commission desires to appoint Alan C. Jensen as City Attorney for an additional three (3) year term and to fix his duties anfl compensation during said term. NOW THBRBPOAE, be it resolved by the City Commission of the City of Atlantic Beaeh as follows: BECTION 1. Alan C. Jensen is hereby appointed Atlantic Beach City Attorney ("City Attorney") for a period of three (3) years beginning October 1, 1993, through Sep*~har 30, 1996. The City Attorney shall provide any and sll legal services necessary W the City as be may Lrom time to time be called upon to provide, unless otherwise specified herein. BECT2Oa z. The City shall pay to the City Attorney a monthly retainer in the amount of Two Thousand and 00/100 Dollars ($2,000.00), which sun shall be paid monthly by the tenth (lOtb) day of each month. In return for said payment, the City Attorney shall perform all legal work for the City as required by the City Charter, excluding litigation. The City Attorney's work, in return for said retainer, shall include, but not be limited to: attendance at all regularly scheduled and specially called aeetings of the City Commission; attendance at specially called seetings oP the Community Development Board; attendance at meetings of the Cofle Enforcement Board, at which the City Attorney shall advise the Board; preparation of all resolutions, ordinances and contracts; being available for legal consultation with the City Manager, Clerk, all commission and Board members, and any other Cit}• personnel on an as-needed basis; review of any and all documents received by the City on an as-needed basis; and collective bargaining. SECTION 3. As a separate aspect of the City Attorney's employment hereunder, as to all litigation brought against the City or which is authorized by the City to be brought on its behalf, the city Attorney shall be paid an hourly rate of One Hundred Twenty Five and 00/100 Dollars ($125.00). In addition, the City Attorney.___.,__. _ snail be reimbursedfcrall out-of-pocket expenses~as arm reason- ably expended in support of the litigation. The City Attorney .r i 3 a day-<are center). These expenditures amount to 577,000 and 521,000 respectively. Mrs. Blanchard and I have talked to both organizations and find the Little League might be able to pledge ;1,000 [orard their portion of [he improvement and the Y does oat have funding available. 3 - Reduce [he scope of [he project [o one rhlch is more affordable given our existing finances. If this alternative is follored, i[ is suggested that the portion relating to the YMCA (ie. play area and sprinkler system) be deleted realizing a savings of approximately ;98,000. This rould bring the project cost back [o an amount basically reflecting available revenues. The YMCA rould then be alloyed [o continue the use of the metal building at [he park as 1E presently the case (they have indicated satisfaction rich the currant arrangement). 4 - Try Co obtain outside revenues such as DNR Park and Recreation Grants, donations, or other funding sources. Ne feel the likelihood of obtaining such monies rould be difficult and certainly postpone progress rich the project for the Cime being. If the City Commission riches to proceed rich the project, staff respectfully recommends consideration of alternative /3 and propose that the architects incorporate constructing the building in such a manner as if and when funds are available, en addition could be placed thereto for the possible expansion of [he YMCA (or other use/user). Ne rould also like to revier some of the specific detail of the bid and hopefully reduce the same by alternative materials or construction methods rfthout hampering [he aesthetic and functional uses of [he proposed project. We stand ready [o answer any questions or provide additional information as you desire. Sincerely, ~. Kim D. Leinba cG C1 Nanager R se Blanchard P rk and Recreation Director KDL.ds[ REF: 93KDL.94 r..~ CITY OF 1~aattie ~eaek - ~leudst Ll i ~~'}_ 1,, 1. IL_ l i.. l it ~ ). aoo sFwnNOiX morn ATLANTIC 9EK'w, FI.ORD]A Jf]J}SIIS TFJF.PIiOhTi ImN) [fF5F10 FAX If W12f1~9t5 September 8, 1993 Honorable Mayor Ctty Commission Members Atlantic Beach, FL Dear Nayor and City Commission Nembers: At your last regular Ci[y Commission meeting, you Instructed this office to investigate possible financing alternatives for implementing the remodeling of the Jack Russell Park concession stand. Following is a compilation of information and recommendations by the Park and Recreation Director and myself. Please recall the total lowest reaponsi6le bid for the construction of [he Jack Russell Park concession stand amounts to ;222,572. Our estimate of available Convention Development Tax Punding approximates ;130,000 at the end of the current fiscal year. Obviously [here is a shortfall of some ;92,572. Following are several alternatives for constructing the facility you may wish to consider: 1 - Construct project with all alternatives Sn [he amount of ;222,572 and pledge suffitien[ Convention Development iax Funds [o finance any deficit. Please note there are two problems associated with this alternative: a. lending institutions may not consider Convention Development Tax Funds as reliable pledge sources (due [o [he inexactness of vacancy rates a[ hotels from whfth we derive said revenues) and may require a pledge of General Funding Snstead b. we will in all likelihood have [o pledge these revenues for a long period of time with the result of basically no[ having Convention Development Tax monies for other projects (similar [o [he situation in Section N with our very low available balance of gas tax funds). 2 - Request fundSng assistance fro¢ [he two principle proposed users of [he concession stand vis-a-vis [ha[ space designated for [heir use. For [he Little League, [his would amount to approximately ;11,000 which reflects [he cos[ of adding on [he press box. The YHCA would use the play area and possible requi5 ire sprinkling system (should [hey deride [o use it as MINUTES OF BUDGET WORKSHOP HELD IN CITY XALL, 800 SEMINOLE ROAD, AT 7:30 PM ON NEDNESDAY, SEPTEMBER 8, 1993 Present were Mayor Gulliford and Commissioners Edwards, Fletcher, Tucker, and Waters. Also present were City Manager Leinbach, City Attorney Jensen, Finance Director Wendland, City Clerk King, Department Heads and several employees. The Mayor called the meeting to order and invited candidates for election in the October municipal election to introduce themselves. He explained because of limitations of the Florida Statutes regarding collective bargaining, discussion that evening would involve only those employee positions not included in a collective bargaining unit. Commissioner Fletcher expressed concerns that the proposed millage increase would not generate adequate funds this year to fund the step increases built into the pay plan and that the shortfall would be compounded by the step increases and cost of employee benefits in future years. He felt the city could not expect substantial increases 1n ad valorem taxes through increased property evaluations in future years because the city was nearing build-out. Discussion ensued regarding the city's current pay plan and the Mayor felt it may be antiquated and not meet the needs of the city. It was the consensus of the commission that the proposed adjustments to the pay plan should not be approved until it could be determined that revenues were available to fund the increase both this year and in future years. Following further discussion an Executive Session was scheduled for 5:00 PM on September, 1993 to resolve the question of funding for pay plan adjustments for all employees. In other business, Commissioner Edwards reported he had attended the public hearing of the St. Johns River Water Management District relative to setting a millage rate for FY 1993/94. He reported the millage had been increased, but not by 55$ as proposed. There being no further discussion, the Mayor declared the meeting adjourned at 8:35 PM. Maureen King, City Clerk MINUTES OF THE WORKSHOP MEETING OF ATLANTIC BEACH CITY COMMISSION HELD AT ATLANTIC BEACH WASTEWATER TREATMENT PLANT, 1200 SANDPIPER LANE, ATLANTIC BEACH AT 6:00 PM ON MONDAY, AUGUST 23, 1993. Present were City Commissioners Glenn Edwards, Lyman Fletcher, Adelaide Tucker and Dezmond Waters. Also present were City Manager Kim Leinbach, Deputy City Manager Jim Jarboe, City Clerk Maureen King, Finance Director Hirk Wendland, Public Works Director Bob Kosoy, Atlantic Beach Chief Plant Operator Tim Townsend, Buccaneer Chief Plant Operator Harry McNally. The meeting which included a brief tour of the treatment plant, was held for the purpose of discussing the options available to the city regarding disposal of sludge. Jim Jarboe explained the city had been notified that effective October 1, 1993, in order to be accepted at the landfill, sludge would be required to pass a paint filter test to determine that it meets the new dryness level required by the DER. Additional treatment would be required for the Atlantic Beach sludge to meet the new standard and the staff had been considering both short term and long term solutions. As a short term measure to buy some time staff recommended adding two additional roll on/roll off containers as soon as possible. Then, approximately April 1994, add a lime silo. Mz. Jarboe reported the consulting engineer had indicated that a lime silo would be needed regardless of which treatment system was used. Bob Kosoy reported the average daily flow at the Atlantic Beach plant was 2.3 MGD and the flow at the Buccaneer plant was 1.0 MGD. and he said he expected flows to increase to 5.0 MGD by the year 2013. He indicated the long range plan was to treat the sludge to a completely dry stage to produce a residual which could be given or sold to residents to use as fertilizer for lawns, parks, and golf courses. He indicated staff members would visit cities which utilized treatment systems which treated sludge to a dry residual and he hoped to make recommendations to the city commission by January 1, 1994, regarding a long term plan. A staff report listing short term and long term measures and associated costs is attached hereto. There being no further discussion, the meeting was adjourned at 6:40 PM. Maureen K1ng, City Clerk .a, Fr . , Page Three Minutes- Budget Workshop August 24, 1993 water and sewer lines in the old section of Atlantic Beach also had not been maintained and were in very bad condition and the city was now playing "catch-up." Sanitation - It was pointed out that recycling activities no longer provided any revenues and would cost approximately S121,000.00 this year. Discussion ensued and it was determined that Jacksonville derived some revenues from recycling but that no prorated share was sent to Atlantic Beach; however, the sanitation department was self supporting. Commissioner Fletcher urged the city to expand the program to include commercial recycling which he felt would reduce the waste stream to the landfill which would result in further savings. It was felt a transfer station on the south side of Jacksonville was badly needed and would benefit both the beaches cities and Jacksonville. Stormwater Kirk Wendland pointed out the Stormwater program was self supporting and indicated that many of the items budgeted were to comply with state mandates. Commissioner Tucker inquired why the temporary help had been deleted from the budget and Bob Kosoy responded that work such as ditch cleaning which had been done by temporary help in the past, would now be done with the new equipment which had recently been purchased. Police Trust Fund Captain Campbell explained the funds in this account were restricted and must be used for such purposes as training or drug interdiction. The Finance Director complimented the Police Department for pursuing grant monies which helped to offset the cost of travel and training. In other discussion, Commissioner Tucker inquired into the status of plans to improve Levy Road at the intersection of Mayport Road. The City Manager advised funds had been budgeted for street paving and the City Commission would be asked to list projects in priority order. There being no further discussion, the Mayor declared the meeting adjourned at 9:95 PM. Maureen King, City Clerk Page Two Minutes - Budget Workshop August 24, 1993. maintenance, hydro stop and water mains projects had been deleted which accounted for the difference in the figures. The City Manager explained the cost of chlorine would triple in the next year, which accounted for the increased figures budgeted in all water and sewer acceunts. Buccaneer water• It was noted Buccaneer water account had substantial positive balances which offset the lower or negative balances in Atlantic Beach water fund. The City Manager reported he was working to develop a formula which would be used to determine the amount of funds which would be transferred on an annual basis from Buccaneer water to the general fund and it was felt since the Buccaneer rates transfer the equivalentao£itheB additional .25$ to theegenera lfund~ Oak Harbor water: Kirk Wendland reported the five year term for the collection of the Capital Facilities Acquisition Charge would expire in May 1994. Ne budgetn and tl2$OOf raven esb war et transferred eto covere Oak cNarbor operating costs. Atlantic Beach Sewer: Jim Jarboe reported the city would continue to dispose of sludge at the landfill but temporary measures would need to be taken to meet the new DER dryness requirements for sludge disposal. He indicated temporary measures would include adding a silo to add lime which would cost approximately 570,000. He said the long term goal was to produce a product which could be used as a fertilizer for lawns, golf courses, etc. With respect to the new regulations, Commissioner Fletcher suggested it may be possible to get an injunction to prohibit the city of Jacksonville from refusing to accept the sludge at the landfill pending the outcome of the law suit. Buccaneer Sewer Discussion ensued rEgarding the purchase of the Buccaneer plant and the Mayor explained this purchase had turned out to be a wise decision on the pa:'t of the city. Kirk Wendland explained the transfers were payments to the Atlantic Beach system for sludge hauliing. Oak Harbor Bob Kosoy explained the sewer lines had been televised and were in poor condition. Alan Potter indicated that no maintenance had been done in the thirty year period since installation. Many of the ,. ~_.. MINUTES OF THE BUDGET WORKSHOP MEETING OF ATLANTIC HEACH CITY COMMISSION HELD IN CITY HALL AT 7:30 PN ON TUESDAY, AUGUST 24, 1993. The meeting was called to order by Mayor Gulliford. Present, in addition to the Mayor, were Commissioners Edwards, Fletcher, Tucker and Waters. Also present were City Manager Leinbach, Deputy City Manager Jarboe, City Clerk King, Finance Director Wendland, Public Works Director Kosoy; Atlantic Beach Chief Plant Operator Townsend Buccaneer Chief Plant Operator McNally, Police Captain Campbell and Parks fi Recreation Director Blanchard. Before commencing discussions on the proposed budget candidates for election were given an opportunity to introduce themselves to the audience. Mayor Gulliford indicated that budget discussions would not be concluded that evening and an additional budget workshop was scheduled for 7:30 PM on Monday, August 30, 1993. Special Revenues: Mayor Gulliford explained the sources of and limitations on spending of CDBG funds, Convention Development Tax, and [.ocal Option Gas Tax revenues. Kirk Wendland noted that most of the Local option Gas Tax revenues had been pledged to the Gulf Breeze loan. Debt Service NO dlscns$ion. Capital Pro iects: Mayor Gulliford inquired into the status of plans to consolidate the financial records of Atlantic Beach and Buccaneer plants. The City Manager advised the City Attorney had been instructed to draft an ordinance to implement the change. The Mayor requested that this ordinance be brought before the City Commission at the next regular meeting on Monday, September 13, 1993. Atlantic Beach Water: Mayor Gulliford explained the Buccaneer and Atlantic Beach water plants served a total of about 35,000 residents. The purchase of the Buccaneer system had been a profitable venture for the city. He explained the Buccaneer customers were charged at a rate of 1.25 times the rate of Atlantic Beach customers and funds were used to subsidize the general fund. Bob Kosoy gave an overview of the water operations and plant facilities. He reviewed the improvements which had been undertaken at the plant and indicated that water line replacement would be necessary in many of the older sections of town. Mayor Gulliford noted that the budget for repair and maintenance had been reduced from 5123,500. to 550,500. and Kirk Wendland explained valve PAY PLAN ADJUSTMENTS Captain Campbell reported on the work he had done in connection with the recommendations for adjustments to the city's pay plan. Ne indicated he had surveyed sixteen cities and asked them to compare the job descriptions of Atlantic Beach employees with those of employees of their cities and provide the minimum and maximum pay for the various ppsitions. This data had then been used within the parameters of the budget to determine what adjustments were necessary to bring the various joD classifications in line with other communities. Captain Campbell indicated these adjustments would not bring all classifications up to the desired level. Commissioner Waters felt the recommended adjustments would still not bring some of the lower paid employees up to acceptable standards and following further discussion, Commissioners Fletcher and Waters and Jim Jarboe were directed t0 meet and review the proposed changes in the pay scale and present their findings at the next budget workshop which was scheduled for Wednesday, September 8, 1993. PENSION PLAN ADJUSTMENTS Mayor Gulliford reported about two years ago the Pension Board had made recommendations regarding pension benefit enhancements. The various proposals had been discussed and approved in concept by the City Commission and funding had now been provided in the budget to implement the changes. Don Ford, Pension Board Member representing General Employees, reported the average pension currently being paid to Atlantic Beach retirees was about S6,100.00. The employees hoped pension benefits would eventually be increased to a level that would provide a decent pension and they were prepared to pay increased contributions to accomplish this. Following further discussion the funding for pension benefits remained as presented. At this time Mayor Gulliford called a brief recess. The meeting reconvened and Mayor Gulliford Opened the floor to public comments and the Mayor and Commissioners responded to questions and comments from the audience for about an hour. There being no further business, the Mayor declared the meeting adjourned at 10:00 PM. Maureen King, City Clerk ~sefAi: Commissioner Fletcher offered a substitute motion to budget an amount of S2,000 for publication of the newsletter, and to adopt the Mayor's recommendations for budget adjustments as amended. The motion was seconded by Commissioner Waters and was unanimously approved. Commissioner Tucker moved to delete the 51,599.00 which had been budgeted in the Legislative Account (NO. 511) to provide for pension benefits. The motion was seconded by Commissioner Fletcher and was unanimously approved. The above reductions amounted to a reduction of 5107,864.00 in the budget. With reference to the personal computers and similar equipment which had been requested, the Mayor wished the Commission to go on record indicating that should the requesting departments be able to hold down their budgets, 50& of the savings would be applied to the acquisition of a personal computer or other desired equipment. The City Manager was instructed to provide an inventory of computer 1993Pmwhena the matters ould be discussed fu the 9. on September 13, The Mayor indicated other matters to be discussed that evening included compensation for the City Manager, a full-time Deputy City Manager/Utilities Dand pensions benef is compensation therefor, pay scale adjustments, CITY MANAGER The Mayor reported a review of the salaries of city managers in cities comparable to Atlantic Beach had indicated that our City Manager ranked next to last of the sixty cities surveyed. Be said that the City Manager had be =oval sof the figure which had nbeen past and he recommended app budgeted. The City Commission concurred. DEPUTY CITY MANAGER UTILITIES DIRECTOR The Mayor indicated a survey of comparable cities had revealed that other cities the size of Atlantic Beach had either assistant city manayers or utility directors. Re outlined the responsibilities which would be allocated to this position. The Mayor reported Jim Jarboe was currently employed as a part-time Deputy City Manager. Ttie tdayor indicated that in addition to his work with the city in connection with the interlocal agreement with Jacksonville, Mr. Jazboe had saved the city a considerable amount of money by implementing cost-saving techniques. The Itayor reported the compensation for the Deputy City Manager/Utilities Director would be funded partly from the general fund and partly from enterprise funds. The other commissioners complimented Mr. Jarboe fOr the work he had done with the city and concurred with his being hired in a full time capacity and agreed with the compensation budgeted. MINUTES OF THE HUOGET WORKSHOP MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMZNOLE ROAD, AT 7:30 PM ON MONDAY, AUGUST 30, 1993. The meeting was called to order by Mayor Gulliford. Present in addition to the Mayor, were Commissioners Edwards, Fletcher, Tucker and Waters. Also present were City Manager Leinbach, Deputy City Manager Jarboe, Finance Director Wendland, and City Clerk King, and other department heads and city employees. Before commencing discussions on the proposed budget candidates for election were given an opportunity to introduce themselves to the audience. Mayor Gulliford indicated the meeting was being held for the purpose of discussing the proposed operating budget for fiscal year 1993/94. He reminded the audience that this was not a public hearing but that two public hearings would be held prior to final adoption of the budget and public input would be welcomed at that time. The Mayor provided each commissioner with a handout listing areas where he felt the budget could be reduced. If adopted, the recommendations would reduce the proposed increase by approximately 50$. A copy of the Mayor's recommendations is attached hereto and made a part hereof. Following discussion of the Mayor's recommendations, Commissioner Tucker indicated she felt city commissioners should not be included in the city's pension plan. Also it was felt that most commissioners had health insurance through their business or other employment and did not need the health insurance provided by the city. Discussion ensued and Mayor Gulliford indicated his recommended budget cuts had included several personal computers and printers. Commissioner Fletcher indicated he, also, was concerned with the amount of computer equipment which had been requested and suggested a freeze on the purchase of computers and printers. Discussion ensued regarding the city's quarterly newsletter. Mayor Gulliford had indicated he felt the newsletter should either be self supporting or the frequency of publication reduced. Other commissioners felt the newsletter provided a good method of communication with the citizens and felt it should be continued. N,ayor Gulliford indicated he would meet with Joanne Morrisseau and request that she suggest ways to attract advertising to subsidize the cost of publication. Commissioner waters felt funds should be retained for pest control. Commissioner Edwards moved to adopt the Mayor's recommendations for budget adjustments as presented. The motion was seconded by Commissioner Tucker. 13 I COMMRS. I M I S I Y I N developing an inventory of parking spaces and would be meeting again soon. Commissioner Waters indicated heal ofdvariances,have a procedure for addressing the apps Commissioner Tucker thanked the Charter Revision Committee for. their hard work. complaintnaboutumud slidesoate1841hBeachdAVenueeived a Mayor Gulliford advised Reid McCormick had resigned his position on the Northeast Florida Regional Planning Council. The City Manager was asked to investigate the requirements to fill the vacancy. Mayor Gulliford complained the medianorlocondition~aceHe to Shoppes of Northshore was in po asked the City Manager to contact the contractor so that the median could be repaired. A discussion was held concerning unsafe conditions regarding a ditch at Seminole Road. Bob Rosoy was asked to check into installing barriers at the site. There being no further business the Mayor adjourned the meeting at 10:00 p. m. William I. Gulliford, Jr. Mayor/Presiding Officer A T T E S T: Maureen Ring, City C].erk Page 12 August 23, 1993 project. Motion: Approve Charge Order No. 1, Buccaneer Chlorine Contact Chamber No disucssion before the vote. The motion carried unanimously. 8 City Manager Reports and/or Correspondence: A. Costs of Jack Russell Park building Kirk Wendland, Finance Director, advised the low bid for the concession building in Jack Russell Park was $222,572. He indicated if it was the desire of the commission to proceed with the project it its entirety it would be necessary to obtain financing. He indicated the city anticipated the fund balance of Convention Development Tax monies would be approximately $130,000 at the end of the cprrent fiscal year. After discussion, City Manager Kim Leinbach was instructed to contact YMCA and Little Leaque to see if they would share in the cost of the building. It was decided to defer action until financial planning was decided upon. 9 Mayor to call on City Commissioners, City Attorney and City Clerk: City Attorney Alan Jensen reported concerning the status of 16th Street beach access. After discussion, the Commission indi rated their desire to proceed with this matter. Motion: Authorize City Attorney to proceed with litigation to obtain 16th Street beach access No discussion before the vote. The motion carried unanimously. Commissioner Edwzrds reported he had visited Donner Park, and he complimented Gail Baker on her excellent work with the children. Commissioner Waters inquired concerning whether parking spaces which had been eliminated from 19th Street had been relocated elsewhere in the city. Commissioner Fletcher reported the parking committee had been NAME OF COMMFIS. M S v Y v N Edwards x x Fletcher x x Tucker x Waters x Gull iford x Edwards x Fletcher x x Tucker waters x x Gull iford x Page 11 August 23, 1993 should be deferred until the meeting of September 13, 1993. Motion: Defer action on appeal of variance denial by Mr. 6 Mrsr Wetherhold until the meeting of September 13, 1993 Mr. 6 Mrs. Weatherhold explained Tiffany by the Sea condominium owners had ample opportunity to come forward concerning the matter since it had been under discussion for some time, but no one had come forward. Commissioner Waters felt times should be given to study the matter. The question was called on the motion to defer action until September 13, 1993 and vote resulted in 1-4 with Cortaaissioner Waters voting yes. The motion failed. A discussion ensued and it was felt by some Commissioners that the variance should be granted. Motion: Grant variance to the rear yard setback to allow construction of a new residence in Tiffany by the Sea within 7.5 feet of the rear property line to Mr. a Mrs. Gary Wetherhold A discussion was held and it was felt by some Commissioners that the shaoe of the lot presented a hardship because it allowed the building of a three story building, only. The question was called and the vote resulted in all ayes. The motion carried. Mr. Wetherhold suggested limiting the terms of Community Development Board members. C. Request approval of Change Order for chlorine contact facility at Buccaneer Bob Kosoy, Director of Public Works, asked for approval for Change Order No. 1, for the chlorine contact chamber facility. He explained the change order covered unforeseen relocation of underground r_lectrical conduit and plant process piping. He indicated it was not necessary to approve funds for this change order since a 158 contingency of 523,100.00 was approved in the construction contract and this extra work would post $6,337.00. Therefore, there was a remaining contingency of ;16,773.00 for the duration of the NAME OF COMMFLS. M S V Y V N Edwards x Fletcher x x Tucker x waters x x Gulliford x 2dwards x x Fletcher x Tucker x x waters x Gulliford x J Page 10 August 23, 1993 May, Inc. in the amount of ;10,371.00 to connect the well to the ground storage tank. He explained the city had four phases of the well construction. The first phase was drilling the well, the second phase was to connect the well to the ground storage tank with 8" ductile iron pipe, and the third phase would connect the electric to the control room. The Last phase would be to test the well as required by the State for water quality. Motion: Accept proposal from Gruhn-May Inc. for installing pipe for ;10 „ 371 fora new well header at Buccaneer Water Treatment Plant It was explained funds for this would not be derived from the reserve account but from the Equipment Account for Buccaneer Water, fiscal year 92F93. Commaissioner Waters requested that the names of accounts be furnished to the Commission when describing where funds would be derived. The question was called and the motion carried unanimously. E. Appeal of Variance Denial by Gary We therhold George Worley, City Planner, explained Mr. 6 Mrs. We therhold requested a variance to the rear yard setback to allow construction of a new residence in Tiffany by the Sea within 7.5 feet of the rear property line. The requirement by the subdivision plat is 25 feet and by the Zoning Code is 20 feet. The lot is an odd shape but is not smaller than the adjacent interior lots. Mr. Worley explained the Community Development Board, during its deliberations, found no hardship sufficient to justify such a large variance. The Board determined that granting this variance would convey to the property owner a privilege generally denied to other property owners in the same zoning district. The Board voted 6-1 to deny the request for variance. Mr. a Mrs. Wetherhold explained they were requesting a variance in order to be able to build a home that would be less than three stories high. They distributed plans and pictures to the Commission. A discussion ensued and Commissioner waters felt since no one was present from Tiffany by the Sea, the matter NAME OF COMMRS. M 5 V Y V N Edwards x Fletcher x Tucker x x Ya[ers x x Gulliford x Page 9 August 23, 1993 ZONING CLASSIFICATION OF PROPERTY KNOWN AS THE SIX RESIDENTIAL LOTS ON THE NORTH SIDE OF CORNELL LANE, ALSO KNOWN AS R. E. NUMBERS 177476-0500, 177545-0000, 177595-0010, 177432-0010, 177421-0000, 177535-0000, FROM RS-2 SINGLE FAMILY TO- RG-3 MULTI FAMILY; AMENDING THE OFFICIAL ZONING MAP TO REFLECT THIS CHANGE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Motion: Approve passage of Ordinance #90-93- 161 on its first reading and set public hearing for September 27, 1993 Mayor Gulliford explained that citizens would have an opportunity to speak at the public hearing of September 27, 1993. Commissioner Edwards asked if this was a settled matter with HUD, to which it was explained that if th=_ ordinance was not passed the agreement with HUD would not be 'in effect. Bob Weiss suggested the Commissioners conduct a visual inspection of the site. Commissioner Waters asked that the petition from neighborhood property owners which was presented at the meeting of August 9, 1993 be attached to the ordinance ~in the agenda packet of September 27, 1993. The question was called and the motion carried unaimous ly. D. Ordinance #25-93-24 - First Reading Mayor Gulliford presented in full, in writing, Ordinance #25-93-29. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 6-35 AND 6-60 TO ALLOW HOMEOWNERS TO BE ISSUED PLUMBING AND ELECTRICAL PERMITS. Motion: Approve passage of Ordinance #25-93- 24 on its first reading and set public hearing for September 13, 1993 No discussion before the vote. The motion carried unanimously. 7. New Business• A. Request to accept proposal from Gruhn-Nay, Inc. for installation of pipe for well at WTP #3 for 510,371 - Assisi Lane Harry E. McNally, Utility Plant Division Director, recommended the city accept the proposal from Gruhn- NAME OF COMMRS. M S V Y V N Edwards x x Fletcher x Tucker x x~ IWate rs xl Cull iford x~ i !Edrards x x' Fletcher x x Tucker x: ~wa[ers x. Gulliford i x~ I - Page 8 _ _ August 23, 1993 Alan Jensen explained the language was taken from State Statute. It was felt it was not necessary to include this as part of the Charter. Motion: Approve passage of ordinance on 26- 93-3 on Final Reading The question was called and the motion carried unanimously. Mayor Gulliford advised this would be on the ballot for vote of the citizens. B. Ordinance ;33-93-6 - Public Hearing AN ORDINANCE CF THE CITY OF ATLANTIC BEACH, FLORIDA, PLACING ON THE BALLOT AT THE NEXT GENERAL ELECTION A NON-BINDING STRAW BALLOT REGARDING THE CREATION Or` "OCEAN COUNTY°; PROVIDING THE FORM OF BALLOT; AND PROVIDING AN EFFECTIVE DATE. Mayar Gulliford presented in full, in writing, Ordinance #33-93-6, said Ordinance •having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Bob Weiss stated he hoped the three beaches would place the question on their ballots. Since no one wished to speak further the Mayor closed the public hearing. Motion: Approve passage of ordinance #33-93-6 on Final Reading Commissioner Fletcher asked if the question to appear on the ballot would be exactly the same language as that which was contained in ordinance #33-93-6, to which it was explained the language would be exactly the same on the ballot. The question was called and the motion carried unanimously. C. Ordinance #90-93-161 - First Reading Mayor Gulliford presented in full, in writing, Ordinance #90-93-161. AN ORDINANCE OF THE CITY OF ATLANTZC BEACH AMENDING THE NAME OF COFH.IIiS. M S V Y V N Edwards x Fletcher x Tucker x x Waters x x Gulliford x Edwards x x Fletcher x x Tucker x Waters x Gulliford x Page 7 ~-: Auqust 23, 1993 Mayor Gulliford appointed Commissioner Edwards to attend a public hearing of the St. Johns Water Management District be held in Palatka, September 7, 1993. 5. Consent Agenda: A. Water and Sewer Committee report B. Approval of bid (9293-26 Demolition of two houses located at 1970 Francis Avenue and 1887 Dora Street Motion: Approve passage of Consent Agenda No discussion before the vote. The motion carried unanimously. 6. Ordinances: a. Ordinance t28-93-6 - Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, SUBMITTING TO THE ELECTORS OF ATLANTIC BEACH A NEW CHARTER WHICH AMENDS AND REPEALS ALL FORMER CHARTER PROVISIONS; PLACING THE NEW CNARTER BEFORE A VOTE OF THE ELECTORS OF ATLANTIC BEACH AT THE NEXT MUNICIPAL .EJ.ECTZON; PROVIDING FOR THE CONTINUANCE OF THE FORM OF GOVERNMENT, CITY COMMISSION, CITY MANAGER, CITY CLERX, CITY ATTORNEY, DEPARTMENT OF PUBLIC SAFETY, BUDGET, DEPARTMENT OF FINANCE, ELECTIONS, FRANCHISES, TAX ADMINISTRATION, 20NING, MUNICIPAL BORROWING, SUITS AGAINST THE CITY, AND GENERAL AND MISCELLANEOUS PROVISIONS; PROVIDING THE FORM OF BALLOT; AND PROVIDING AN EFFECTIVE DATE. Mayor Gulliford presented in full, in writing, Ordinance f28-93-3, said ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. William Ryszykow, 535 Royal Palm Drive, felt the position of Deputy City Manager should not be included in the Charter. He felt the position was filled only as a temporary measure to assist the city in its lawsuit against Jacksonville. The Mayor explained the position was placed in the Charter, but that it would be filled only at the discretion of the Cc asni ssion. Si rce no one wished to speak further the Mayor closed the public hearing. A discussion was held concerning an amended Section 66 which the City Attorney distributed to the Commission. NAME OF COMMAS. M S V Y V N Edwards x Fletcher x Tucker x x waters x x Gulliford x i Fage 6 August 23, 1993 Substitute Motion: Approve passage of Resolution 93-29, as amended The question was called and the motion carried unanimously. - B. Resolution 493-30 - A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPOINTING ALAN C. JENSEN AS CITY ATTORNEY, FIXING HIS DUTIES AND RATE OF COMPENSATION FROM OCTOBER 1, 1993, THROUGH SEPTEMBER 30, 1996, AND PROVIDING AN EFFECTIVE DATE. Mayor Gulliford presented in full, in writing, Resolution 493-30. Motion: Approve passage of Resolution 93-30 Commissioner Waters was not comfortable with a .three- year contract and he indicated he would prefer a two- year contract. He felt the Commission should have more time to study the matter and perhaps negotiate with the City Attorney. It was explained a benefit of the three year contract was that it locked in the City Attorney's .fee for a three year period, and that a three year contract provided the city stability when elected officials changed. Substitute Motion: Defer action on Resolution 93-30 until the meeting of September 13, 1993 Mayor Gulliford appointed Commissioner Waters to negotiate with City Attorney Alan Jensen. The question was called and the vote resulted in all ayes. The motion carried. Resolution 493-31 - A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, EXPRESSING OPPOSITION TO A PROPOSED TAX INCREASE BY THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT; AND, PROVIDING FOR AN EFFECTIVE DATE. Mayor Gulliford presented in full, in writing, Resolution #93-31. Motion: Approve passage of Resolution 93-31 No discussion before the vote. The motion carried unanimcusly. NAME OF COt.Q91S. M S V Y V N Yards a Pletcher z a Tucket x waters x x Gulliford x Edwards Pletcher x Tucker Waters x Guilford Edward6 x Fletcher x Tucker x x Waters x x Gulliford x Edwards x x Fletcher x x sucker x {late rs x Gulliford x Page 5 August 23 1993 facilities at no charge for weddings, anniversaries, and birthday parties or other such like events. The question was called an8 the vote resulted in 4-1 with Commissioner Tucker voting nay. The motion carried. With reference to II. Commission Policy, 3., change the language as follows: A financial statement must be filed in the City Clerk's office for any user charging fees. Motion: With reference to II. Commission Policy, 3., change language as follows: A financial statement must be filed in the City Clerk's office for any user charging fees. The question was called and the motion carried unanimously. with reference to IIZ Fee Schedule governing For-Profit Organizations and after hours use: (3) Special Fees, it -ras decided to change the language as follows: As part ~f the negotiations process for long and short term rental of the City's public assembly facilities, special fees may be required to cover extraordinary costs. The special fees are to be negotiated as part of the contract for the use of the City's facilities if required. Motion: With refernce to III. Fee Schedule governing For-Profit Organizations and after hours use: (3) Special Fees, change the language as follows: As part of the negotiations process for long and short term rental of the City's public assembly facilities, special fees are to be negotiated as part of the contract for the use of the City's facilities when required The question was called and the motion carried unanimously. with reference to the Rental Contract, 3. (d) it was decided to change the language as follows: To provide the City with an annual financial statement, if fees are charged. Wi*_h reference to (f) it was decided to change the language as follows: To provide insurance is required by the City N.a pager. NAME OF COMMAS. M S V Y V N Edvards x Fletcher x x Tucker I x Haters x x Gulliford x Edvards x i Fletcher x x Tucker x waters x x Gull ifozd x Page q August 23, 1993 NAME OF COMMRS. M S V Y V N Motion: With reference to Appendix A, Policy f P Edwards x or ublic Use of the City of Atlantic Brach Facilities I Fletcher x x , . Definitions: language to read: Fe - A an e mount charged by the City for use of it waters x x s public assembly facilities. Cull iford x The question was called and the motion carried unanimously. With reference to I Definitions (8) it was agreed to add the followin l g anguage: all long term contracts shall be annual and shall be i n concert with the city's fiscal year. Edwards x Motion: With reference to A ppendix A, Policy for Fletcher x x Public Use of the City of Atlantic Beach Tucker x Facilities, I. Definitions: (8) add the followin l eaters x x anguage: all long term contracts shall be Gulliford x annual and shall be in concert with the city's fiscal e y ar. The euestion was called and the motion carried unanimously. With reference to II Commission Policy, It was decided to substitute th e following language for first paragraph: Atlantic Beach citizens, employees and th , e non-profit organization.=, of which they are members, who wi h s to use the City's public assembly facilities no more than 100 hou rs per calendar quarter for a non- profit, public u p rpose may do so without charge if approved by the City Manager or hi s designer. It was decided to change the second paragraph as follows: Citizens and employees may use the City's facilities at no charge for weddings, anniversaries, and birthday parties or oth er such like events. Motion: with reference to II Edwards x~ . Commission Policy, Change the first two Fletcher j x xI paragraphs to read as follows: Atlantic Tucker waters x Beach citizens, employees, and the non- profit or i Gulliford x x~ ~ x gan zations of which they are members, who wish to use the City's public assembly facilities no more than 100 hours per calendar quarter for a non-profit public purpose may do so without charge if approved by the City Manager or his designee. Change the second paragraph as follows: Citizens and employees may ase the City's Page 3 _ Au ust 23, 1993 NAND OF COMMAS. M S ~ Y yl N Resolution 93-29 Edwards x ~ Motion: Approve passage of Resolution 93-29 I Fletcher Tucker x Commissioner Waters presented an amended A ndix A, ovate rs Gulliford and it was decided to peruse the original Appendix A in its entirety and make changes as agreed upon. It was decided "Public Assembly Facility" would be used throughout the document and would replace any reference " ~ to facility" or 'community center." With reference to I. Definitions (2) Non-profit Pullic Purpose, it was decided to change the language as follows: Use of the City's public assembly facilities by non-profit corporations, groups or individuals. Motion: With reference to Appendix A, Policy Edwards x x for Public Use of the City of Atlantic Brach Fletcher x x Facilities, I. Defititions: (2) change Tucker x language to read: Non-profit Public Purpose - waters x Use of the City`s public assembly facilities Gu111ford x by non-profit corporations, groups, or individuals. The question was called and the vote resulted in 4-1 with Commissioner Tucker voting nay. The motion carried. with reference to I. Definitions (9) For-profit Purpose, it was decided to change the language as follows,: Use of the City's public assembly facilities by for-profit corporations, groups, or individuals. Motion: With reference to Appendix A, Policy Edwards I x for Public Use of the City of. Atlantic Beach Fletcher x I x Facilities, i. Definitions: (4) change Tucker ~ x~ x language to read: For-profit Purpose - Use wafers ; x of the City's public assembly facilities by culiiford , x for-profit corporations, groups, or individuals. Che question was called and the motion carried inanimously. tith reference to I. Definitiions (5) it was agreed to :hange the language as follows: Fee - Amount charged by :he City for use of its public assembly facilities. L Page 2 * q » tooa 1, Mayor. Glenn Edwards announced he would seek re-election to Seat 5. Bob Gray announced he was giving serious consideration to running ,for Mayor and that he would be making a decision within the next few days. 3. Old Business: A. Recap of CDBG budget su®ary George Worley, City Planner, repozted there had been numerous difficulties in clarifying correct ownership of several pieces of property adjacent to city right- of-way targeted for city acquisition. Due to the short time remaining in this budget year ~ thecity desired to transfer $90,000 from the right-of-way acquisition to housing rehababilitation to allow the city to undertake six additional housing rehabiliations. He asked the Commission for permission to bid out six additional housing rehabs in Donner Subdivision and to include the right-of-way acquisition in a subsequent budget when -ome additional ownership clarification had been .ompleted. He indicated the six homes to be improved had been identified and bid packets had been prepared. A discussion was held concerning 1598 Frances Avenue and an arrangement that had been made to sell the property to the Community Development Corporation (CDC) for $3,000. David Thompson, Police Chief, reported he was waiting for $3,000 from the City after which the check would be delivered to the U. S. Marshal, and title would then be transferred to the CDC. Motion: Authorize bidding out six additional housing rehabilitations in Donner Subdivision and include the right-of-way acquisition in a subsequent budget when some additional ownership clarification had been completed No discussion before the vote. The motion carried unanimously. 4. Resoiution: A. Resolution /93-29: A RESOLUTION OF THE CITY OF ATLANTIC BEACH STATING THE POLICY OF THE CITY COMMISSION CONCERNING THE RENTAL OF THE CITY'S PUBLIC ASSEMBLY FACILITIES Mayor Gu lliford presented in ~ full,-. in writing,--~~~- NAME OF COMMAS. M S V Y V N Edwards x Fletcher x sucker x x waters x x Gull iford x MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY AT V Y O O "'OMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, 7:15 PM ON MONDAY, AUGUST 23, 1993 E E PRESENT: William I. Gulliford, Jr., Mayor D D Glenn A. Edwards Lyman T. Fletcher M S Adelaide R. .Tucker, and O E J. Dezmond Waters, III, Commissioners T C f O Y AND: Kim D. Le inbach, City Manager NAME OF O N E N Alan C. Jensen, City Attorney ~~S N D S O Maureen King, City Clerk was called to order by Mayor Gulliford. i ng The meet The invocation, offered by Commissioner Fletcher, was followed by the pledge to the flag. 1. A royal of the minutes of the regular meeting of Edwards x x August 9 1993. Fletcher x Motion: Approve minutes of the regular meeting of Tucker x x waters x August 9, 1993. Gulliford x No discussion before the vote. The motion carried unanimously. Mayor Gulliford announced he would have a slide presentation of his trip to Russia on Wednesday, August 25, 1993, in the Commission Chambers• Mayor Gulliford referred to the upcoming elect~n and advised he would remain nutral and not suppo_ Y particrilar candidate. He offered his assistance to those whe planned to run in the election and he invited candidates in the audience to introduce themselves. Bob Weiss announced he would run for Seat 2 and Tim Reed announced he would run for Seat 4. 2 Recognition of Visitors: Bill Ebert, President of the North Beaches Association indicated th_ Association would like to have a political forum. Mayer Gulliford indicated he planned to host a political forum and that he had contacted the League of Women voters. It was suggested the forum should be held the Tuesday b?fore the election at the Atlantic 3each school. Mr. Ebert indicated he would like to co-host the forum with the Mayor. Jay Mooney, Director of the Beaches Chamber of Commerce, offered the assistance of the Chamber. Lyman Fletcher announced he would be'running'for-Seat -~"' `' D. Discussion and related action regarding median near Shopper of Notthahore (lfayor Nilliaa Guliiford) E. Discussion and related action requesting appeal of variance denial Co build a carport by Annabell f7alla<e (City Planner George Wozley) F. Discussion and related ac[ion regarding proposed Qualified Bidders List (Finance Director Kirk Yeodland) 8. City Naaager Yeporta s~/or Correspoadeace: A. Computer report (Kirk Wendland) 9. tlayor to call on City Commissioners, City Attorney and City Clerk: Ad j our®ent CITY OP AYLABTIC BRACH RBWIAB NEBTIHG OP TBe CIYY CO1lIISSIOH, S~BB 13, 1993, 7:15 P.M. AGH®A Call to Order Invocation and pledge to the flag I. Approval of the minutes of the regular meeting of August 23, 1993 2. Recognition of Visttors: 3. Old Badness: A. Discussion and related action regarding the Jack Russell Park concession stand remodeling (City Manager Kim Leinbach and Parks 6 Recreation Director Rose Blanchard) 4. Resolution: A. Resolution 93-30 appointing Alan Jensen as Clty Attorney, fixing duties and rate of compensation from 10/1/93 - 9/30/96 B. Resolution 93-32 appointing clerks, deputies and inspe<tora for the City's primary elections October 5, 1993 and general elections October 19, 1993 and setting their compensation C. Reaolut ion 93-33 transferring funds for defibrillator donation account D. Resolution 93-34 relative to accepting state matching grant funds and appropriate same to Beautification aceount [o tree planting program ALL NATTERS LISTID UNDER THE CONSENT AGENDA ARE CONSIDERID TO BE ROUTINE BY THE CITY COMMISSION AND PILL BE ENACTID BY ONE MOTION IN TBE FORM LISTID BELOV. 7NERE ifILL BE NO SEPARATE DISCUSSION OF TNESE ITEMS. IP DISCUSSION IS DESIRED, THAT ITEM PILL BE REMOVED PROM 711E CONSENT AGENDA AND MILL BE CONSIDERID SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECONNENDATIONS NAVE BEEN PREVIOUSLY SUBMITTED TO TBE CITY COiB1ISSI0N ON TNESE ITEMS. 5. Consent Agenda: A. Rater and Sever Comwittee report B. Update report of Adele Grage Community Center usage C. Approval of bid 9293-27 Articulating Boom Mover d Tractor D. Approval of bid 9293-28 Rehab ilicacive dousing units 6. Ordl.mancea: A. Final reading and public hearing of Ordinance t25-93-24 amending Section 6-35(a) and (b) and Section 6-57(a) of [he city code [o alloy homeowners [o take out eleUrical and plumbing pe rmi[s for work on their own homes B. Introduction and firs[ reading of Ordinance consolidating water and sewer utilities C. Introdutt ion and first reading of Ordinance excluding elected officials from participating in [he retirement system U. Introduction and firs[ reading of Ordinance to establish a return on investment policy from Buccaneer Utilities [o [he general fund )• NaL BUSSnC66: A. Adopt tentative m113age rate of 3.1721 B. Public hen ring regarding Fiscal Year 1993/94 budget C. Di scussiun and related action regarding offer from Neptune Beach [o purchase surplus fire [ruck (Chief Nilliams) COlII11SSION AGENDA PACKET _ 1 SEPTEHBCR 1993 ~..,~ .~.Y, ;~