01-01-96JORDAN PARK
Lights tho!!yhout part-
Voll.evball court
Concrete floor for shelter
S1.ide for plavyround
Grass seeds
OCEAN
Handicap ramp
RUSSELL PARK
Picnic tables
Fir~ish taco-rail fence
Licht playground area
Light racquetball court
i3enches
Reautificatior~
Wew playyrn~_{n~7 equipment
4ia ter fountains
MARVIN'S GARDEN
Under brush
Eenches
Water fountain
MISCELLANEOUS
installation
LaGOr
etc.
f 6,800
f 12,000
f 20,000
f 4,500
f 10,700
TOTAL: 4220,000
ATLANTIC BEACH RECREATION ADVISORY BOARD
RECOMMENDED BUDGET ITEMS FOR PARK IMPROVEMENTS
NOVLMBEF. 15,1995
BULL PARY. f 24,000
Near Pi aygror_!nd Equipment
6a~ebo
Rea!!.tification
Fi.cnic rabies
Trash receptacle
RiV-e rack:
DONNER PARK f 32,000
Water fountain
T!~rr,-rail fence
Be_?ut i f i ~=anon
Sprink:l~=r sy=rem
F:en rhos
Grills
!lolieyball court
Concrete floor for shelter
G~_rq o~_its
PJ~=ra piayyround equipment
Trish rerc.ptaclcs
E;.erci=e trail
Bi4-:e racV_
HOWELL PARY: f11U,0U0
Eenches
Gazebo
Trash recepr,>.,=1?s
F~.crric tables
r^--last Identification
Fenevate bridges ias needed)
~9atarlal for trails
Trail border
Crea*.e p:~rk:rng
P-~.ri. Signs
raise P?tharays
Ocean
Marvin's Garden
Handicap Ramp $14,000
(labor included)
Total S 14,000
Under brush
Benches
Water fountain
Total: 510,000
Grand Total $220,000
Please be advised, once planning and site design is complete for the Tresca Property,
funds will be needed for developing the Park; therefore, please keep in mind the
grants the City of Atlantic Beach receives require a 50% match.
The above park improvements will not only optimize our parks, but will make
them user friendly and inviting.
Bull Park
Small park located near Adele Grage Community Center. Because of the size of Bull
Park, it would be best to designate it a tot Park. This would require replacing the
large merry-go-round with a smaller one, purchasing a park sign and replacing the
broken large swing with a jungle gym. Other improvements include:
Update playground equipment
(see summary) $14,000
Picnic table/ Park sign, Benches $ 5,600
Water fountain (1) $ 2,000
Labor $ 5,000
Total
S 26,600
Jordan Park
Thanks to George Worley, Sharette Simpkins and the Community Development
Block Grant (CDBG) funds, there are not many improvements needed.
Park lights $ 3,500
Volleyball court $ 1,500
Concrete flooring for
shelters $ 1,600
Total $ 6,600
Donner Park
The construction of the Community Center will enhance Donner Park, but other
improvements are needed to bring this park to complete service and community
satisfaction.
Update playground equipment
Water fountains (2)
Two-rail fence
Patk benches, Picnic tables,
hash receptacles
Concrete floor for shelter
Labor
$15,000
$ 2,300
$ 6,500
$ 3,200
$ 800
$ 5,000
Total S 32,800
Option B: Treated Material'
Bridges $ 32,000
Path Turf (mulch) $ 8,000
Border Logs $16,350
Park signs, Trash receptacles
Benches $ 9,000
Labor $ 20,000
Parking $ 5,000
Gazebo $12,000
Plant Identification $ 7,000
Total: 5110,000
Treated material life expectance 8 - 12 years
Option C. Recyclable Material*
Aluminum Bridges $ 75,052
Path Turf (Tire Rubber) $ 55,000
Plastic Border $ 62,080
Park Signs, Trash receptacles,
Benches $12,868
Labor $15,000
Total: $220,000
' Recyclable material life expectancy - 20 + years
Russell Park
With few serious problems, our most active park is Russell Park.
Update playground equipment $15,000
Water fountain (1) $ 2,000
Picnic tables and park benches $ 2,622
Finish two-rail fence $ 4,500
Light Playground area $ 2,000
Labor $ 6,000
Total: S 30,000
ITY OF
~fa.rtlc beach - ~faxc"da
To: Jim Jarboe, City Manager
/~1
From: Timmy Johnson, Recreation Director ~~
RE: Park Improvements
r,~~cKS s aecnr.4ru~~ t~r:r~.
7111 UI~F::AY HUI'LI'~':112U
.4'f LA S'll(' ItEA(~11, FLUItt U:1 J199
1-r:Lr:PH USE 19U4i 247-542F
The parks of the City of Atlantic Beach are in dire need of improvements. Urgent
consideration must be given to the our parks to make them safe and inviting.
Because of the importance of community parks and safety factors involved in best
serving our citizens, I am sure you will agree that the following improvements are
necessary.
Attached is a copy of park recommendations Ipresented to the Recreation Advisory
Board Wednesday, November 15. These recommendations were voted on and
approved by a 5-0 vote. Below is a more detailed list of park improvements
provided by the Recreation and Parks Department.
My initial recommendations included using all of the allocated $220,000 for Howell
Park improvements (See Option C). These improvement were very costly because
of the recommended use of recyclable material. Because water tends to rest in the
park, treated wood material will erode rapidly and is not capable of withstanding
constant water exposure. Since November 15, I have developed other less costly
options. If either Options A or B are selected, additional park improvements are
recommended as follows. See below - (All prices are estimates):
Howell Park
Option A: Redesignate part of Howell Park as conservation area
- Reduce the amount of area maintained
- Reduce the amount of bridges
- Reduce the length of the walking trail
- Reduce the number of entrances
- Treated material
Total:
5100,000
January 15, 1996
STREET END BEACN ACCESS BEAUTIFICATION PROGRAM
Purpose: To encourage, through a "share-cost" matching
program, landscaping enhancements to the street end
accesses. Improvements are intended to provide clean,
aesthetically pleasing, and low maintenance greenspace
areas between Beach Avenue and oceanfront at each street
end.
Procedure: The City will provide water for installation
of irrigation systems. Staff will also assist in the
landscape design of areas to be improved, to include
recommending planting material. Neighborhood residents
will be responsible for collection of funds, landsca-
ping material and installation, and maintenance pro-
gram for improved accesses.
Promotion of the program will be by media ("Tideviewa",
local newspapers, flyers, etc.) and interested groups
and/or neighborhoods will be given written information
and guidelines. Beautification Committee members and/or
staff (Coordinator, Gardener) will be available to meet
with groups for detail planning and recommendations.
The finished plan, with proposed coat and provisions for
maintenance, must be approved by Beautification before
water source is supplied.
Coat: Expense will vary dependant on size and con-
figuration of area to be landscaped. Public works can
determine cost involving water lines installation. The
extent of landscaping, and type and nueber of plants to
be installed will govern planting cost. NOTH: In all
cases, landscaping improvements are to be cost-conscious
with strong emphasis on low maintenance, low water con-
sumption, and minimum of plant replacement needs. Prior
to any work being performed, an educated "ball park" fig-
ure with vendor estimates for project will be determined.
CITY OF
r~actc'a S'eacls - ~lo¢ula
8001E\11\ULF R(NU
al'I _\\lIC RE4('H, t1A)RIn~ t22J}5375
7-ELER(OSF 17011 217-5800
t:a\ 19071 237:805
January 26, 1996
To: Jim Jarboe, City Manager
Fm: Carl Walker, Beautification Coordinator
Re: Proposal for Street Snd Beautification Project
Jim, attached is a overview of the proposed action plan for
the street end (beach access) enhancement program. As you
know, there is S 25,000 in the beautification budget under
capital expenditures designated for this purpose.
Should you have any questions, please let me know. Also, any
suggestions or recommendations from you will be welcome.
v
PARK WORKSHOP
AGENDA
JANUARY ^<4,1996
7 : ~G,PM
introd!!ctien:
Bea~_!t i f i ca+. for
~trecat Erid=_.
Recreation Advisor~~ Hoard
Bull Park (SmirJ
Donner Part: (Smrni
Hoiaell Park (Smir~)
Jordan Park. (Smin)
F',ussell. Park: (Smin)
7:~ii
7:~5
7:qS
Parba 8, R.ecrea.*ion Lea-~.rtment g; i5
Siide pre~er~tat ion
Recommended lmprovemen is
tl~_!est ~.ons
o: ~~i
Closing 9:OOpm
CAPITAL 1>IPROYEb1ENT PLA\ PROJECF STATUS REPORT
SL'8711'FTED: ~bf~> ~~~./ 1~11~9G
ROBERT S. KOSOI', P.E.
DIRECTOR OF PCBLIC WORKS
CAPITALLIIPROVEMENTiROJECT-- --"STATUS ON IAN VARY-13.1996••--~
i MEN' WELL CONS7"RUCTION WATER I. STAFF W7LL REVIE\\' PRELINL\ARY
TREAT\IEN"! PLAN'! r:2 PLANS FOR \\'ELL
?. WATER X SEW'F.H I\IPROVF..\IES"1'S ?. UESIGN ENGI\EER TU 51;6411T PLAKS,
O:\K HARBOR SPECIFICATIONS ANU PERMI"I'
APPLICATIONS ON 1. 10:96.
3. \\'ATER METER 1NSTALLA'f10N AT 3. WILL PREPARE I\\'ESTORY OF ALL
CITI' Ii4CILITIIiS LOCATIONS'I'HIS W I\"TER
4. ('ORROSIUN RFDL'C'fl0\' CHIT FOR i. WILL INCORPORATE INTO W :ATER
\\'A l [R SYSTB.\I TRE4TMEKT L\7PRU\'F: VtCXT PROJECT
.4T .435151 LONE
S \\'A'IFR 8 SF':W'IiR i\IPROVF.\IENT$ FOR S. PERMITS ARF BfING REVIFiW'ED
BEACII AVENUE
G. N"A'fER MAIN L'P(i!?AUES VARIOUS 6. THE WATER MAIN UPGRADES WITHIN
L(X'.4TIUNS THE STOR\fl\'ATER BASTNS OF PROJECT
NO. 12 1\'ILI. BE DESIGNED AS PART OF
PROJECT NO. I?. "fHF OCEANWALK
WATER LLVE H:\S BEEN DESIGNED ASD
BIDS \1'ILL BE UPE]I~.D UX FEBRCARY 1,
1996
7. SE\\'ER REHABILITATION-ATLANTIC 7. THE SEWER REIfA6 WORK WITHIN THB
BEACII B BCCC4\EER S5'STEMS STOR4IWATER BASI\S OF PROJECT KO.
12 WILL BE DESIGNED AS PART OF
PROJECT NO. 12. THE SHERRY DRIVE
SEWER LIRE N'ILL BE SLIPLCVED AS
PART OF THE SALTAIR SUBDIVISION
PROJECT.
8. NEW' \i4STER LIFT STATION 8. THLS PROJECT W7LL BE DESIGNED AS
BUCCA\EER WASTEWATER PLANT PART OF PROJECT NU. 9
9. FACILITY LMPROVEMENTS BUCCANEER 9. REQUEST FOR EtiG'G PROPOSALS DUE
W'ASTEW'ATER PL.4.\T ?JZZ/96. HARRY MC\ALLY ~tET WITH
FR'E Rv7ERESTED fIR\1S TO EXPLAAI
PROJECT PAR4ME'fERS
10. SCLPHUR DIOXIDE INSTRUMENTATION 10. COMPLETE
AND CONTROLS
11. INFLUENT FLOW' METER 11. THIS PROJECT WB.L PROBABLY BE
AND CONTROLS INCORPORATED INTO PROJECT NO. 9
]?. STORMW'ATER MASTER PLAN I?. REQUEST FOR ENG'G PROPOSALS DCE
CITY-W'IDE IMPLEMENTATION 2/15/96. PW' DIRECTOR NAS NOW' MET
WTfH FIVE INTERESTED FIRMS TO
EXPLAIN PROJECT F.ARAMETERS.
O~
CITY OF
r~tla.rtle b"'eacl~ - ~fozula
~'--- - -
January 17, 1996
Memorandum to
The Honorable Mayor
and Members of the City Commission
City of Atlantic Beach
From: Alaureen King, City ('lerk~,~
_~ ~~..o-.>i i ~~ ~i.r. e~ ~.~u
1; _~~~rlr ~tt:.V ~r t~i.uiuo.~s~~s:;-.-jai.-,
rr~;_F.ru~ar_~,~~-~ ~~. ~.~~„
Subject:.Appoinhnent to till a vacancy on the Tree Conservation Board
Please be advised that the second terns of'Jim Pelkey has expired on the Tree Conservation Board.
Since members of the Board are not allowed to serve more than two terms, Mr. Pelkey would not
be eligible for reappointment.
r~
Executed as of the dates indicated herein below by the
parties hereto.
ATTEST:
CITY OF JACKSONVILLE
Corporation Secretary
ATTEST:
By:
John Delaney, Mayor
Date:
CITY OF JACKSONVILLE BEACH
By:
Its Mayor
By:
Its City Manager
Date:
ATTEST:
ATTEST:
Form Approved:
CITY OF ATLANTIC BEACH
By:
Zts Mayor
Date:
CITY OF NEPTIINE BEACH
By:
Its Mayor
Date:
S
1
Assistant Counsel
maximum amount to be distributed as a result cf this
calculation is as follows: ;
Neptune Beach $ 47,922
Atlantic Beach 47,106
Jacksonville Beach 122,016
2. Fees collected shall be remitted to the Tax Collector on
behalf of Duval County and a salary reimbursement shall be
remitted to the respective City Manager or Finance Director
or his/her designee on a quarterly basis when the
appropriate documentation has been submitted.
3. The 9-1-1 User Fees collected and distributed as provided
herein shall be utilized only for salaries and associated
expenses, as provided for in Section 365.171, Florida
Statutes.
4. Each party accenting funds hereby agrees to provide an audit
or accounting of such funds and how they were expended in
accordance with Section 11.45, Florida Statutes.
5. Each party hereto hereby acknowledges full payment and
performance under all prior agreements on this subject and
hereby waives any rights to assert any claim for failure of
performance in prior years.
INTERLOCAL AGREEMENT
WHEREAS, the parties hereto are the City of Jacksonville
Beach, the City of Atlantic Beach, the City of Neptune Beach,
hereinafter referred to as the "Cities" and the City of
Jacksonville; and
WHEREAS, the parties have entered into dialogue pursuant to
creating a distribution formula for dividing the proceeds
collected via the 9-i-i User Fee to be used to pay a portion of
the salaries and related expenses for 9-i-1 Call Takers for that
portion of their time spent answering and handling 9-1-1 calls
under the provisions of Section 365.171, Florida Statutes, as
authorized to be imposed by the governing body of Duval County;
and
WHEREAS, the Council of the City of Jacksonville acting as
the governing body of Duval County, Florida has maintained the
9-1-1 User Fee at $.44 per month for the present fiscal year
1995-96 and has authorized the fees collected to be used to fund
an Interlocal Agreement wherein the Cities will receive their pro
rata share to be used for lawful purpose; and
WHEREAS, the parties hereto are entering into this
Interlocal Agreement pursuant to and in compliance with the
provisions of Section 365.171, Florida Statutes,
NOW THEREFORE, it is agreed:
1. Each of the parties hereto shall receive a distribution
proportion of the 9-1-i User Fee calculated by taking the
total Call-Takers actual salary expenditures from each
party, adding 30$ for benefits and applying 9-1-i call
volume data to determine the amount of distribution. The
ORDINANCE NO 80-9G-57
AN ORUINANCF; OF THE CI"f l' OF ATI"ANl'IC BEACH
"f0 AMENU CHAPTER 22. BY CHANGING. Sec. 22-29
TO EXTF"ND THE WATER UISCONNECTION UA"1"f: BY TEN
(10) DAYS AND PROVIDE AN EFFEC"IIVE DATE,
BE IT ORDAINED by the City Commission of the City of Atlantic Beach, Florida, as follows:
Section 1. The following sentence of Section 22-29 is changed as hereby written as follows:
If the bill is not paid within fine-f5j fi n I S additional days (orTvrenty-F26r thin 30
days from the billing date)---.
Passed by the City Commission on first reading this 22th day
of February, 1996
Passed by the City Commission on second and final reading this
day of 1996.
Lyman T Fletcher,
Mayor, Presiding Officer
ATTESTED;
Maureen King,
City Clerk
Approved as to form and correctness
.41an C Jensen, Esquire
City Attorney -
CITY OF
~tfaat~c Seacl - ~foau~a
~_--
'~.@"tv.
11001a ~111'1I'6N 1-.a Vii.
\I IA~I IC tlEaf H. FLONIna a, a1.J JF1
i FLEPHO~'E 140x1 _'iA<µ i~
fA\ I40i) 2i7-<y~i
Specifications for Ro?ar;' 6rocm
Rotary Broom to attach to a John Ue~a :-e R)~iiny ryovur
Model F935
Construction:
Steel with hood debris deflector
Working Width:
5 Feet
Brush:
2 Feet diameter
Polypropylene and steel bristles wafers alternating
Urive System:
Mechanical; Front PTO, Through 3:1 Gearbox. to chain and
sprocket {final drive.
Angling:
Hydraulic angling (Includes Tractor noura =d control
valve)
5-Way: Straight, 15 or 30 degrees, left or Right
Sweeping Width at 30 Degrees:
Min: 4R inches
Weights:
Rear weights Approximately 200 lbs if needed.
Coastal
Equipment
Systems, Inc.
HID NR9.9ER 9596-5
Price includes installation of hydraulic valve and broom.
NOTE: Weights are I:OT included in this price.
The quantity of weights needed lif any) will vary depending on your use.
Buy only what you r~--ed.
Y:ri cta.=. 3o Lbs. each 585.00
Marimu:n of S weights 1180 Lbs.l
5287 New Kings Road (U S t ), Jacksonville. Florida 32209 /Telephone 904-924-9624
. .
BID N0. 9596-5 - ONE ROTARY BROOM FO F. .JOHN DEERE RIDI:di~ MOWER MODEL F935
MAKE AND MODEL OF ROTARY BROOK PROPOSED: John Deere Model 296
Rotary Broom w/hydraulic angling *less weights*
TOTAL PRICE BID FOR ABOVE DESCRIBED ITEM: S 3,250.00
Three Thousand, Two Hundred Fifty and no/100--------(Dollars)
Suhmitral~
Coastal Equipment Systems, Inc. gY; Ken Berdahl
BIDDER
5287 New Kings Road __ 1---, / 1.=----..LL~
BUSINESS ADDRESS SIGNATURE
Jacksonville, FL 32209
CITY, STATE AND ZIP CODE
Salesman
TITLE
DATE: January 5, 1996
_ 909-924-_9629
Business Telephone
.IT. OF ..TLr.i~_-. __: -..
^i:FF E -- -
by^E.JDA STFt!: F:C_"r.::Y E.z,OC'! Fi..- -.-= --- - - `-' --•"
SOEMZTTEL BY: Robert S. ricscy,":.---- -,,. ~, _ -~__c :ac;;._s ~~
DATE: January 16, !990
BACriGkO0i:D: Bi-, creni":c _o: _-._ ---~-- c-__. .:as :---' ~-
our Joh: Leere mo•:er and ur ed c.o . _ ea::^ . __ __ r :.- eas . ..,=
equipment ca aiso be ;aed to _-~-a:: __.-::a':a c:. ~tiar,_ic
Boulevarr., Maypcrt koad. Beat„ ~-..---- '__.:' ~F.,e::s/zsp::ai-
area= _,: ...e rui.lzc i:cr:-- .ar;. _ .
COa:; `_ai cq'.:'pme.._ $f'_'~-:115-.. ...:I'~ ..Ec'iE .!C..:e- _- -~:-~: ..~. i.•
?t shoul3 1:'e r:eted ,r.a~ ;:ai -;„ _:T,ra:._-_ -_. _::e :_~z
prc•:~ide rOtdry DrGCC.S: (ij Cezs'a. -: _rmer.t =. to-; and
;~i Gmai-Quip Rentals avid Saes.
Gmni-Quip Rentals aad Szies was ce:._acte:: ,_ _nq'-:ire wa}' `he
did r:et subm`_ a bi3 ar.d 'nP; ~'.:; _ _---. --- - .., : .._~ _...:e
..._ item «3s ot:'. or bic
kE~GMMEtiDnTiC?d: ._rcr.ase :_.,.. _erc_ .._.e. _-iE k.e:zr. ~.oc-.
.:itC- ls~"draL.-_.. r. ~C~i _n-~ °_Cr .,_25v'. ~C Lr.....
&.:dge*_edJa:'.o-. :. .s a_.6CC.~-.
ATTACHMEIITS: B:c Spec __.z:__.._ ar.,. '.opcszi `_:.,.,.
035'3: EC:..'__ .=r:r c:l a'e-:_ _.-_.
' r ,
Y.L': iLw LD Br _.11 .'4AT+F.Gn? ~'~.
.-, .
;I
,l 1t. VILLAGE OF IuYPORT
~`
~~
'3
96-B-VN
ALL IRTER ESTED PARTIES NE7 09
1/9/9G. STROAG SLPPORT FOR JOIKT
EFFORT t0 PROVIDE KATER/SEY'ER TO
AREA.
I
1. OAK HARBOR PATER
8 SEWER REHAB
2. DI TCHSPRAYING
I
J. JASMINE STREET REi. POND
i. ATLANTIC 8CX DISTRIBUTION
ANALYSIS 8 BEACX AVE.
~ Y'ATER AND SEVER '
~A. OCEAYWALK WATER LINE
3. ADDITIONAL GROUND STORAGE b
HYDRO TAYK AT ASSISI LN. kTP
6. E%PANSION OF AB-IMP
.. HIDDEN COVE
B. REPLACEYEN7 OP SEY'ER
LINES IN SALTAIR S/D
9. 16TH STREET DUNE
CROL'SOVER
10. DUST CONTROL PRW ECi
ll. PETER INSTALLA710K
1?. FRANCIS COVE
!'L/:EER DRIVE
PUBLIC WORKS DEPT. (D)=DESIGN ENGINEER (C)=COKTRACTOR (CEeI)=CONSTRUCTION ENGINEER
STATUS ON 12/22/93 STATUS OK 12/29/95
9l-B-OX PW DIRECTOR SEAT LTR I2 /19/95 TO ~ AWAITING RECEIPT OP REVISED
•(D) CAJ ENG OUTLIKINC REVISIOKS TO BE IN- ETNA[ PLANS
CORPORATED TO PRO\'1 DE FIKAL PLAYS
95-PW-DITCH PY DIRECTOR DISLI:S SED DUCKWEED NO SPRAYING THIS WEEK, PW
•(C) vORTE% ~ PROBLEM WITH PAOJ ECT YGR AT SELVA DIRECTOR TO MEET WITH GEORGE
- NARINA COUNTRY CLUB AKD WORKING WJRLEY - RE: PROPERTIES
ON SOLUTIOK TO PROBLEV. INVOLVED
9?-N ~ ENGR. COMP LE7ISG PERMITS. ENGR. COMPLETING PERM ITS.
•(U) JGJ
BWSE
•1 U) GdJ
OBTAINED GUJTES ON AUTOCAD AYD
AUTOCAD-LT SOFTWARE
OBTAINED AUTUCAD-LT SOFTWARE
93-GYw
•I D) CAW
CIP-BW.6
•ID) SIMS
•(C) BEACH
•lCEB U ShG
CIP-ABS-2
(D) PHA
(C) iND.R1VER
(CEBU S b C
95-B-XC
•(D) LUCAS
(C) CENTE%
95-SALT
(D1 LUCAS
95-DGNE
(C) PW h 0 h 0
93-D1:5T
(CI DGN'AL AS PH
93-TR
(U C.A.T.
95-FC
(U) MORGAN
h VALETS
96-B-PD
AWAITING BID PACKAGE
AWAI7I NG BID PACKAGE
STATUS ON 61/05/96
AWAITING RECCIPT OF REVISED
FIKAL PLANS.
NO SPRAY IKG THIS WEEK.
PW DIR. PEI' WITH GEORGE wORLEY
b RESOLVED PROPERTIES INVOLVED
ENGR. COMPLETING PERMITS TO
BE DELIVERED NEST WEEK.
PW DIR TO YEE7 WITH ENGR. TO
REVIEW WATER A AUTOCAD-L7
SUFTWARE
BID MILL BE ADVERTISED ON 1/I/96
2/1/96 BID OP EN iNG.
PR£CONSTRUCTION CONFERENCE
SCXEWLED ON 1/10/96.
STATUS ON 1/11/96
PLAYS 8 PERMITS TO BE DELIV[RED
BY 1/50/96.
NO SPRAYING TITS WEEK. PW DIR
TO SEND LETTER TO PROPERTIES NEXT
WEEK.
EYGR. DELIVERED REVISED PLA\S.
SPECS AVD PERMITS 4N 1/9/96.
PW DIR.rTO MEET WITH ENGR. O\
(/19/96 TO REVIEV WATER b '
AUTOCAD-LT SOFTWARE
AWAITIKG BID OPENING OV 2/1/96
RECEIVED DOCI'MEKTS. SENT 70 ENGR. AFTER DOCUMENT REVIEW MILL
FOR REVIEW. PRECOX CONFERENCE 70 SCHEDULE PRECON CONFERENCE
BE SCHEDULED AFTER FIRST OF YEAR. '
CONTINUED WORk ON AERATION
BASINS. CLARIFIERS. EFFLUENT
PUMP STATION, INFLUENT LINE. 8
CHLORINE CONTACT CNAYBER.
AWAITING ACCEP7AYCE PACKAGE
FROM ERGA TO CLEAR WATER LINES
FUR USAGE.
INSTALLING NEW SEVER LINES ON
DAVID ST 70 POINSETTIA. CON-
TRACTOR DRESS UP WORK SITE
FOR XOLIDAY TRAFFIC.
AWAITING DELIVERY OF LL'YBER.
SURVEY OF EASEMENT.
SWALES NEED TO BE COMPLETED ON
BEWNIA 6ETW'EE] 6TH 8 9TH STS.
CITY CREW REPLACING PETERS b
T-R LIDS. APPRO%. ?32 PETERS
REMAINING. REPLACED ALL LIDS
BEHIND PC BLI% SHOPPING CENTER.
PRECONSTRUCT I~iN CONFERENCE TO
BE SCNEW LED NE%T WEEK.
~~ ~ ~
HELD PRECONSTRURION CONF. ON
1/10/96. CONTRACTOR PLAYS TO BE
ONSITE FE%T WCEK,
CONTINUED WORN ON AERATION BASINS. COKTIAVED WORK OK AERATIOX BASINS, CONTINUED WORK OK AERA7IJK BASINS
CLARIFIERS. EFFLUENT PUMP STATIGNS. CLARIFIERS, EFFI.UEAT PUMP STATIONS. CLARIFIERS, EFFLUENT PUNP
INFLUENT LIKE 8 CIILOR IKE CONTACT INFLUENT L{NE 8 CHLORINE CONTACT STATIONS. INFLUENT LINE A
CHAMBER- E%ISTI NG DRAIN LINE AT CHAMBER. C. SUBYI7TED C.O: PRICES CHLORINE CONTACT CHAMBER.
DAVN PLANT li HOT WHERE PLAYS SHOW TO UFCOVCR ACNAL LIFE LOCATIOK.
AWAITING BACTEALOGICAL SAMPLING AYAITING BAC-T SAMPLING A LINE
AND CLEARANCE. ~ ~ CLEARANCE.
INSTALLING SEWER LINES E DAVID S7
INSTALLED NEYi YANXOLE ! DAV iD/
POINSETTIA INTERSECTION. WELL
POINTS SET IN PLACE 70 BEGIN WORT(
ON POINSETTIA.
WORK CONTINUES ON POINSETTIA
HEADING N. PROP DAVID ST. 70
SEASPRAY. REPLACING SEWER LINE
P1RST A WILL DO OTHER IYPROVEYENTS
AFTFJIWARD:
AYAITING DELIVERY OF LUMBER
SWALE WORK SCNEWLLD TOR WLCK
OF t/02/96
CITY CREW REPLACING PETERS b
T-R LIDS. 250 PETERS RFMAIKIAG
YO.YTHL1' READI9GS TO BEGIN JAV '96
PW DIRECTOR 70 COMAC7 ENGIKEER
TO SCNEDGCE PRECON CONFERENCE.
APPROVED 70 PROCEED BT CITY COMY-
AWAITING DELIVERY OF LUMBER
SWALE WORK RESCHEDULED FOR
VEEK OF 1/08/96.
CITY GREY REPLAING PETERS 8 T-R
LIDS. B[GAF YONiXLY READS.
2AS K~TERS REIUININC.
PY DIRECTOR SPOKE V17i1 ARCH ITEC7
ON 1/1/96 8 HE WILL SCHEDULE
PRECOII CONPERENCE.
ENGINE[! RECEIVED KOTICE PO
AWAITIYG BAC-7 SAMPLING AYD
LINE CLEARANCE. ENGR. RECEIVED
AS-BUILTS FROM CONTRACTOR.
WORN CONTINUES ON POINSETTIA.
REVIEWED SERVICES ON STURDiVAY7
AVENUE NOT SHOWN ON PLAYS.
AWAITING DELIVERY OF LLYBER.
SWALE WORK COMPLETED OK BEWNIA
BETWt:EK 6tH 8 9TH STREETS AV
TXE WEST SIDE OF THE ROAD.
CITY CREW REPLACING PETERS AYD
T-R LIDS. COMPLETING N~iNTNLY
READS. 236 PETERS RF]IA INI NG.
MET WITH CONTRACTOR ONSITE TO
REVIEW E%1271I:G WATEP. 8 SEY'ER
LJ NES. HELD PRECON ~iN i/i?/9E.
,WAI7IKC DESIGN A.fD EASEMENTS
L 7 4
}
-1
I
'~i
n7~"gvfC 1
CAPI"1'Al. IMPROVEMENT PLAN PROJECT STATUS REPORT
SUH;1717TEU BY: Q-.,tr f-~j' 196
ROBERT S. KOS Y, P.E.
DIRECTOR OF PUBLIC WORKS
4wRU. ~., .._ .. ~. ,.
I. NEW WELL CONSTRUCTION WATER I. STAFF WILL REV~W PRELIMINARY PLANS
rREnrMENrPLANTg2 FOR WELL
2. WATER&SEWERONPROVFMENIS OAK 2. STAFF HAS REVIEWED90%PLANSAND
NAReon RFTIJRNED TO DESIGN ENGINEER FOR
COMPLE-1'fON OF BID PACKAGE
3. WATER MEIFR P15TALLATION AT CITY 3. WU.L PREPARE INVENTORY OF ALL
FACBITB:S LOCATIONS THIS WINTER
4. CORROSION REDUCTION UNR FOR 4. Wll.l, INCORPORATE tNTO WATER
WATER SYSTEM TREATMENT IMPROVEMENT
PROJECT AT ASSISI LANE
5. wATER & sEwER 6~0'ROVEMExIS 5. PERMITS ARE BEING REVIEWED
BEACH AVENUE
6. wnTERMAW uecRADES vARlous 6. THE WATER MAIN UPGRADES
LOCATIONS WITHIN THE STORMWATER BAS W S
OF PROJECT NO 12 WILT. BE
DESIGNED AS PART OF PROJECT NO.
12. THEOCEANWALKWA7ERL[NE
HAS BEEN DESIGNED & BIDS WU,L BE
OPENED ON FEBRUARY 1,1996
7. sEwFR RExnsnnnnoN nnwxrlc 7. THE SEWER REHAB. WORK WITHIN
BEACH & BUCCANEER SYSTEMS THE S77)RMWATER BASINS OF
PROTECT NO. 12 WILL BE DESIGNED
AS PART OF PROJECT N0. l2.
THE SHERRY DRIVE SEWER LINE
WILL BE SLIPLWID AS PART OF
THE SALTAUt SUBDIVISION
PROJECT.
8. NEw MAS'IFR tg-r srAnDN 8. THIS PROJECT WIIL BE DESIGNID AS
BUCCANEER wASTEwniEx PLANT PART OF PROJECT N0.9
9. FACRlTY BdPROVEI,~NiS BUCCANEER 9. REQUEST FOR ENG'G PROPOSALS
W ASIEWnTER PLANT DUE 222196. HARRY MCNALLY MET
WITH ONE UdfFRESTID FIRM TO
EXPLAIN PROTECT PARAMEIF.RS
10. suLPNUR DIOXIDE 10. COMPLETE
INSiRUMENTAnDN & CONTROL
i I. wFLUENr FLOW METER & 11. THIS PROJECT WR.I. PROBABLY BE
CONTROLS INCORPORATED INTO PROJECT
N0.9
12. sTORMwATER MASTER PLAN 12. REQUEST FOR ENG'G PROPOSALS
CffY-WIDE AffLEMENTATION DUE2115/96. PW DIRECTOR MET
WITH THOSE HTTERESTID F~(MS
THIS WEEK TO EXPLAIN PROJECT
PARAMETERS
.,1, i 1
N~ r:y~ri ,:r 1 /7~/A..r ffS
. ~~1/~~ Yid ~" i"~/(-~~i•
~~ r rYr ~ ~ .d ail v
r'~r - ~ i, • r,h
!' ~rf~,Y jr.,
N CONTACTED three plwTbers---they all told me high water consumption is
i ? ,~µ~ caused by a bad [peter or a leak.
v n!•
The plumber w~unable to find aleak---however, water ctnsumption
DECREASED with a different meter...I take the same amount of baths,
dirty the same amount of clothes and dishes, etc...WHY THE TOWER
READINGS???
I REQUEST my ;250 eater bill of be WAIVED, as I could not and did not
use 79.000 gallons of water.
I REQUEST A THOROUGH INVESTIAGITON be made of all aspects of the water
department.
1. RATES: Why do rates differ according to area you live?
Why do rates increase each year?
What is the ratio of income vs expenditures for the
water dept?
2. METERS: If meters are 100 % Accurate why do water consumption
vary so vastly?
3. MANAGEMENT: Why does management ignore the problems and the
citizens?
I REQUEST that the coamiesion re~quvicr~e~ this matter and all citizen
complaints on the dispute list. T' within the next 30 days?
I FURTHER REQUEST A PROCEDURE BE ESTABLISHED 1+0 handle citizen
problems...in an effort to seek solutions.
a~~ os ~
C'T,~ ,~ i9; ~
CITY COUNCIL MEETING
JANUARY S, 1996
S. VERMILLION
PAGE 2
The ordinance further states the following in reference to violations:
No person shall interfere with the Animal Control
Officer in the enforcement of this ordinance.
Violation of this ordinance is a civil infection
resulting in a fine of $25 (1st offense),
$90 (2nd offense) and $75 for each subsequent
violation. The Animal Control Officer has
the authority to issue the citations.
Warnings have little or no impact...for example: last Thurs. or
Friday a man was on the beach with his dog without a leash...he was
stopped and warned - by Animal Control.in~regard to the offense...
as soon as Animal Control was out of sight, the man let the dog off
the leash again!
WE HAVE AN ORDINANCE...WE SHOULD ENFORCE IT...there is nothing xrong
with having a nice, clean beach free of dog feces!!! AND, there
should be nothing wrong wi*.h being able to walk your pet on the
beach without fear of being attacked!!!
Perhaps we need to have stiffer fines...perhaps we need to issue
citations on the 1st offense instead of giving warnings...perhaps
then Atlantic Beach will develop a reputation.- where people will
stop and think twice before allowing their dogs to ruin our beach.
I said before that I am a dog owner and that I walk S exercise my
dog on the beach...however, if we cannot find a way to better
enforce the Animal Control Ordinance to where our citizens feel
safe and protected. then perhaps we should consider banning ali
animals from the beach...I sincerely hope this never happens!
~xh,~b; t i3 ~l~/9~
/Yl~ nu fPS
'CG: ATLAN'T'IC BEACH CITY COUNCIL
FROh1o SALLY H. VERMILLION
SUBJECT: ATI,AP;TIC BEACH ANIMAL CONTROL ORDINANCE
DATE: JANUAR I' 8, 1996
My name is Sally H. Vermillion. I live at 701 Beach Ave., Le Chateau
Condominium, Unit # 204, Atlantic Beach, Florida, 32233.
I am in attendance at the City Council Meeting tonight as a direct
result of a vicious dog attack on a neighbor that occurred on Wednesday,
December 27, 1995. Reports any sworn affidavits have been filed with
the Atlantic Beach Police Dept. and animal control describing the event...
therefore, I will not take up time to give further details unless asked
to do so.
Before I make my comments, I would like to state that I am a dog owner...
and I would like to be able to walk my dog on the beach without the
fear of an unleashed dog attacking my dog and/or me.
My reasons for addressing the council are to raise some questions,
make some constructive suggestions and to express my concerns with
regard to the lack of enforcement of the Atlantic Beach Animal Control
Ordinance...the provisions of which are stated to be in effect
throughout Atlantic Beach 24 hours a day.
Living on the beach itself, I am most familiar with the problems that
exist in my immediate and surrounding area. I find the 2 most glaring
offenses to be the violations of the following. provisions in the
ordinance...both are clearly stated as such:
a. Dog owners must carry some sort of clean-up
material with which to remove the animal's defecation
from the beach, etc...feces should be deposited in a
trash container.
b. When your dog is off your property, it must be on
a leash not to exceed 12 feet in length xith the leash
held by the owner/handler. The ONLY exception is when
the dog is with its owner/habdler swimming in the ocean.
The owner/handler must then immediately re-leash the
dog before returning to the beach.
At least '~ of the people walking dog on the beach completely ignore
the provisions of this ordinance...for this reason, I am reluctant to'
walk my dog on the beach without constantly looking over my shoulder
and without a can of survelliance-pepper-spray in hand...as a false
sense of security,
ih, UecemLer ~s0, ] sent the owner copies oY' vet. and prescription
bills totalling 861;.09, requesting reimbursement. In my
letter I said 1 would forward the doctor and hospital bills
when I received Lhem. I have not yet received acknowledgement
of my letter. Tf.' letter was sent to the owner's address as
shown on the police report, which I understand is his parents'
home. I do not know the address of the apartment in
Jacksonville Beach. Miss Lester would not give it to me.
My questions concerning animal control in Atlantic Beach follow:
1. According to Miss Lester, a citation cannot be issued
an owner for allowing a dog to run loose unless this
is witnessed by her or a police officer. If this is
correct, is this adequate enforcement? Why can't
eye-witness accounts from two or more Atlantic Beach
citizens suffice?
2. Is the fine currently levied with the citation
sufficient? $25.00 for an attack resulting in bites
to another dog and a human being is insufficient to
serve as a deterrent, in my opinion.
3. Should the City of Atlantic Beach have the authority
to have a dog that attacks and bites or mauls a human
being euthanized? I think it should.
I appreciate the Council's willingness to hear my story
and a=lowing me the opportunity to express m}° concerns.
•Betty D'e ~- Chin
701 Beach Avenue, Unit 103
Atlantic Beach, Florida 32233
It should 1-,e noted ghat the da;: of the incident was a very
cold day. I had on a T-shirt, sweat shirt and sweat pants, and
a full-length all-weather coat. I had on a hat, a scarf
around my neck, and gloves. If it were not for that
protective clothing, there is no doubt that my wounds would
have been much more severe.
My dog had a puncture wound on her front paw. The vet gave
her a shot and ointment that has to be applied twice daily. He
told Sally that if I hadn't picked her up, the dogs would have
killed her.
That same day, BeeJay Lester, Atlantic Beach Animal Control
Officer, visited my home to tell me that the two dogs were
under ten days quarantine at Shoreline Veterinarian. She said
she had cited the owner $25.00 because of the bite and the
fact that one of the dogs did not have a City of Atlantic
Beach tag. She said she was unable to cite the owner for
letting the dogs off the leash, as she nor a police officer
had witnessed it. She also said one of the dogs had
previously got loose and she had kept it in jail and the
owner had to pay to get it out.
Miss Lester explained the procedure for petitioning to have
the dogs declared "dangerous" under Florida Statute 787.12 and
under Atlantic Beach Animal Ordinance Sec. 4-28 "Vicious
Dogs". She said she would start the paperwork necessary to do
so. She also told me that the owner of the dogs was required
to pay- any medical and vet expenses associated with the attack.
She told me to call Gail Tucker, a Health Officer at Rabies
Control for the State of Florida to pursue having the dogs
euthanized. I did so, and was told I would have to go to the
State Attorney's office at the Duval County Courthouse and
file suit in civil court. She said in the twelve years she
had worked for Rabies Control, she could recall three
instances, only, when the judge ruled that the dog in question
iiad to be euthanized.
On January 2, Miss Lester came to my house with the "dangerous
dog" affadavit forms. That same day, Lauren Arn, Charlie
Vermillion, Sally L'ermillion, and I filed the sworn affadavits
at the Atlantic Beach Police Department. BeeJay sent a letter
dated January 2, to the owner advising him of the affadavits
and that he had seven calendar days in which to appeal. An
appeal would result in a hearing before the Code Enforcement
Board.
This morning, BeeJay Lester telephoned to let me know that the
female dog attacked another dog while quarantined at
Shorelines. At the vet's recommendatir.n, the owner had her
put Lo sleep. The owner told BeeJay that the other dog is now
secured insidrr an apartment in Jacksonville Beach. She will
verify with the Ja>: Beach Animal Control Officer, Mr. Kade,
that a .Ia~k Bead: t-ag has been obtained.
Yn•nut~S
•V
`I1~_)ItN2:':1~~'`t FU17 AT1:.1kTIC BFACH CIT]' COUhCl!.
------------------------------------------
January- H, 1996
Re: Animal Control
On kednesda;-, December 27, 1995, I was walking my 9 3/4 lb
miniature schnauzer on the beach shortly after 7:00 A.M. I
heard a man yelling at the top of his lungs, and looked up to
see what his problem was, and saw that he was yelling at his
dogs to come back to him. (The man was approximately four
blocks south of me.) They were racing towards me. I picked
up my dog and the two dogs attacked us. They were up on their
hind legs all over me, trying to get my dog. They bit me on
both aims, and bit my dog on her paw. I was screaming
repeatedly, as loudly as I could. k'hen the man caught up with
us, he had to pull. the dogs off me, one at a time and attach
their leashes.
After the dogs were leashed, the man started to leave the
beach, going up the Se,~enth Street access. I asked him his
name, and he igncred me. I screamed over and over, "what is
your name? Please tell me your name! Your dogs bit me. I'm
bleeding!", and he kept walking up the ramp, never
responding. I finally screamed for him to at least tell me if
his dogs had been vaccinated and he replied, "Yes, they
hace." He kept. on walking up the ramp, and never responded
further to me.
One of my neighbors, Lauren Arn, (Unit 104), came down the
ramp toward the man, and I yelled at Lauren to stop him - that
his dogs had bitten me and I was bleeding, and he wouldn't
tell me his name. About that time, another neighbor, Charlie
Vermillion (Unit 204), came out, and asked the man what his
name was. He finally said his name was Champ Kaufmann.
One of my neighbors called 911 for the rescue unit and police.
Charlie Vermillion followed the man home in his car, to make
sure he had given the right address. The rescue unit came and
boiled out my wounds with peroxide and wrapped them in
bandages, and told me to go to the emergency room at Beaches -
Baptist Hospital for further treatment. Charlie Vermillion
Look me to the emergency room and his wife Sally, took my dog
t,o Beaches Animal Clinic.
At the emergency room, I had three stitches on the inside of
m~~ right arm. There was also a puncture wound on my left
elbow that. did not require stitches. There was also a huge
bruise on the inside of my ieft elbo,: caused by a bite that
did not go through my clothes. I ::as given a tetenus shot, a
prescription for an antibiotic, and told to return within 48
hours for a check-up. (I did return on Friday, and was told
to return in six dace to hav.~ tho ~r;r~t.~~ ~em.....,a ~
Minutes, Page I 1
There being no furtF.er business the Mayor adjourned the meeting at
9:45 p. m
Lyman T. Fletcher
MayodPresiding Officer
ATTEST:
Maureen King, City Clerk
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Minutes, Page 10
,.,..{rt:9k
Mayor Fletcher indicated a workshop should be scheduled to discuss
beautification of beach accesses and parks, and also the proposed tree
ordinance. Commissioner Meserve asked that the Tree Committee be given
the opportunity to utilize the suggestions made by interested citizens to
prepare a revised document. The City Clerk was asked to schedule a
workshop within the next two weeks.
9. Reports and/or requests from City Commissioners, City
Attorney, and City Clerk
Maureen King, City Clerk, referred to a 1996 Institute for Elected
Municipal Officials seminar which would be held February 2 -4, 1996. New
commissioners were encouraged to attend the seminar.
Commissioner Rosenbloom:
...suggested that perhaps there could be a community activity to have a
bonfire on the beach for the purpose of burning Christmas Trees
...suggested the City sponsor an Atlantic Beach film festival at the
Community Center. Mayor Fletcher suggested calling Iva Larson Coplan,
Chairperson of the Cultural Arts Board.
Commissioner Reed:
...inquired concerning recent activity of the Teen Council. Mayor Fletcher
explained the Council had been meeting and scheduling activities, and that
perhaps a report could be made to the Commission.
Commissioner Shaughnessy:
...requested that the matter of fixing the rate of compensation for the City
Clerk be placed on the agenda.
...indicated the Cultural Arts Board planned to have a bonfire in Russell
Park in conjunction with First Night activities and suggested perhaps
Commissioner Rosenbloom's idea for a bonfire could be incorporated with
this plan
...inquired as to disposal of Christmas trees, to which it was explained the
existing plan was to recycle trees from which mulch was created.
Commissioner Meserve:
...reported on ]anuary 24, 1996 a new ferry would be delivered to Mayport.
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Minutes, Page 9
'^.,..^^tS, 43196
B. Status report on construction of Donner Park community
center
Don Ford gave a report concerning the Donner Community Center
construction. He indicated the Community Center was at the 10 percent
completion point, and that the substantial completion date was April I5,
1996.
C. Report on discussions with the U. S. Coast Guard and the
City of Jacksonville relative to construction of s sewer
line to serve the Coast Guard station in Mayort
Jim Jarboe reported the village of Mayport might receive sewer service for
the first time, with funding for the installation provided by the U. S. Coast
Guard. He indicated representatives of the Coast Guard, the City of Atlantic
Beach, and Jacksonville agreed at a recent meeting to move forward with
plans to install a sewer line from the village of Mayport to Atlantic
Beach's Buccaneer plant at Assisi Lane. Mr. Jarboe reported if all parties
were in agreement at an upcoming meeting, water and sewer engineers from
both Jacksonville and Atlantic Beach would develop a plan for the sewer
line. The plan would then be discussed with the Coast Guard, before being
brought before the Commission in February for a final decision.
D. Report on Preservation 11100 Grant
George Worley, City Planner, reported confirmation had been received that
the city had been funded for reimbursement for the purchased cost of the
Tresca Property.
Tom Dumas reported Dutton Island also had been funded from the State
Preservation 2000 Grant for approximately 5500,00 He commended the
Mayor and Commission for their vision in pursuing the preservation of this
area.
E. Status report on Capital Improvement Projects
Bob Kosoy presented a report concerning the status of capital improvement
projects as of January 5, 1996 (attached hereto and made a part hereof -
Exhibit D)
F. Schedule workshop to discuss street ends, Howell Park,
and Parks & recreation budget projects, etc.
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Minutes, Page 8
- danrra~8;~~96
Following a brief discussion the question was called and the motion tamed
unanimously.
C. Authorize purchase of refrigerant recycler pursuant to
the specifications of Bid No. 9596-3 from NAPA Auto
Parts at a cost of $2,599.99
Bob Kosoy explained federal law required the city to have a recycled
recovery machine for 131-A Freon in conjunction with maintenance of A/C
units in City vehicles. He recommended purchase from NAPA Auto Parts
who met the specifications and submitted the lowest bid of $2,599.99.
Motion: Authorize purchase of refrigerant recycler
pursuant to the specifications of Bid No. 9596-3 from
NAPA Auto Parts at a cost of $2,599.99
Following brief discussion the question was called and the motion carried
unanimously.
D. Authorize the City Manager to appoint a Director of
Public Safety (this was acted on earlier in the agenda)
E. Discussion relative to annual report to citizens
Commissioner Meserve suggested city departments report concerning prior
year activities. He felt it would be an opportunity to look back on tite year
that had passed. He suggested perhaps having some type of newsletter to
the citizens of Atlantic Beach under the direction of the City Manager.
During discussion, Commissioner Meserve indicated he felt the reports
should be divorced from the budget cycle and should be compiled according
to the calendar year rather than the fiscal year. Other commissioners
indicated they were in favor of the concept.
8. Citv Manager Reports and/or Cornspondence:
A. Status report on building activities in Atlantic Beach in
1995
Don Ford, Building Official, gave an overview of building activities in the
city during the past year. He report there had been a $13,000,000 valuation
of new construction and remodeling.
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MESERVE X X
REED X
ROSENBLOOM X X
SHAUGHNESS X
FLETCHER X
Minutes, Page 7
Item 7D was taken out of sequence and acted upon
7D. Authorize the City Manager to appoint a Director of
Public Safety
Motion: Appoint David Thompson to be Director of
Public Safety and John Campbell to be Deputy Chief
of the Police Department
No discussion before the vote. The motion carried unanimously.
7. New Business:
A. Authorize purchase of Digital 4-Gas Analyzer pursuant
to the specifications of Bid No. 9596-3 from Automotive
Concepts/Diagnostics at a cost of 55,088.00
Bob Kosoy explained the Digital 4-Gas Analyzer was needed to maintain the
city's Fleet of vehicles for emission standards and to help find and repair
problems. He recommended purchasing the Digital 4-Gas Analyzer from
Automotive Concepts/Diagnostics for $5,088.00
Motion: Authorize purchase of Digital 4-Gas Analyzer
pursuant to the specifications of Bid No. 9596-3 from
Auromotive Concepts/Diagnostics at a cost of $5,088.00
Following a brief discussion the question was called and the motion carried
unanimously.
B. Authorize purchase of 12,000 Ib. 4-post Automotive Lift
pursuant to the specifications of Bid No. 9596-3 from
Atlantic Auto Supplies, Inc., at a cost of $3,999.00
Bob Kosoy explained the current Gft was old and deteriorating and was not
able to handle the larger trucks. Also, he added, there were times when two
lifts were needed. He recommended purchasing a 12,000 lb. Four Post Lift
from Atlantic Auto Suppliers, Inc. with a price of 53,990.00 installed. He
explained the electrical hookup was done by the city and $9,000 had been
budgeted.
Motion: Authorvx purchase of 12,000 Ib. 4post
Automotive Lift pursuant to the specifications of Bid No.
959ti-3 from Atlantic Auto Suppliers, Inc., at a cost of
53,999.00.
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MESERVE X
REED X X
ROSENBLOOM X
SHAUGHNESS X X
FLETCHER X
MESERVE X X
REED X
ROSENBLOOM X X
SHAUGHNESS X
FLETCHER X
MESERVE X X
REED X
ROSENBLOOM X X
SHAUGHNESSY X
FLETCHER X
Minutes, Page fi
It was determined since the Pension Board met on February 6th, 1996 the
placing of the proposed ordinance on the Febmary 12, ! 996 agenda would
allow time for the Board to examine the proposed ordinance. It was also
explained that Jim larbce and Ann Meuse would give further information
concerning the need to pass the ordinance at the public hearing.
Motion: Approve passage of Ordinance 5&96-21 0o first
reading and set public hearing for February 12, 1996
Following a brief discussion the question was called and the motion carried
unanimously.
B. Ordinance NO. 595-26 -Public Hearing and final reading.
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORH)A, AMENDING CHAPTER 2, ADMINISTRATION,
ARTICLE, IV, DEPARTMENTS, DIVISION 1, GENERALLY, SEC.
2-41, DIRECTOR OF PUBLIC SAFETY, BY PROVIDING FOR THE
APPOINTMENT OF A DIRECTOR OF PUBLIC SAFETY, AND
PROVIDING AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Ordinance No. 5-95-26, said
ordinance having been posted in accordance with Charter requiremeMS.
Jim Jarboe explained the purpose of the ordinance was to bring public safety
elements together under one format. Also, the ordinance would allow the
city to address emergency preparedness as a united effort. He explained the
appointment of the Public Safety Director would appear later on the agenda
and he suggested David Thompson, Chief of Police be appointed to fill the
position.
The Mayor opened the floor for a public hearing and invited comments from
the audience. Since no one wished to speak the Mayor closed the public
hearing.
Mr. Jarboe was commended for proposing the new ordinance.
Commissioner Meserve asked that the city re-investigate the way it would
manage a disaster.
MOTION: Approve passage of Ordinance No. 5-95-26
on final reading
No discussion before the vote. The motion carried unanimcusly.
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MESERVE X X
REED X X
ROSENBLOOM X
SHAUGHNESSY X
FLETCHER X
MESERVE X
REED X X
ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER X
Minutes, i'a e 5
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1...,...... 4 t OnG
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A. Resolution No. 96-1 - A RESOLUTION OF THE CITI'
OF ATLANTIC BEACH, FLORIDA, APPOINTING
JAM1tES R JARBOE AS CITY MANAGER, FIXING
HIS DUTIES AND RATE OF COMPENSATION, AND
PROVIDING AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Resolution No. 96-1
MESERVE X X
Motion: Approvr passage of Resolution 96-1 REED x
ROSENBLOOM X X
No discussion before the vote. The motion carried unanimously. SHnucHNESSY x
FLF.TCHER x
B. Resolution No. 96-2 - A RESOLUTION OF THE CITY
OF ATLANTIC BEACH, FLORH)A SETTING AND
MAINTAINING THE GENERAL GOVERNMENT
MILEAGE RATE AT THE IRS ESTABLISHED RATE
in writing, Resolution No. 96-2.
Mayor Fletcher presented in full
, MESERVE X X
Motion: Approve passage of Resolution 96-2 REED
ROSENBLOOM X X
x
SRAUGRNESSY X
Following brief discussion the question was asked and the motion carried FLETCHER X
unanimously. I
6. Action on Ordinances:
A. Ordinance No. 58-96-21 -First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION,
ARTICLE Vl, EMPLOYEE BENEFITS, DIVISION 3, RETIREMENT
SYSTEM, SEC. 2-279(x) AND (b) ,DISABILITY RETIREMENT,
SEC. 2-298(a), MEMBER CONTRIBUTIONS, AND ADDING 2-
298(d), TO BRING ELIGIBLE REFUNDED MEMBER
CONTRIBUTIONS WITHIN THE FRAMEWORK OF INTERNAL
REVENUE CODE SECTION 401(aN31); ADDING A NEW SECTION
2-299 PROVIDING FOR BENEFIT LIMITATIONS PURSUANT TO
INTERNAL REVENUE CODE SECTION 415 AND REQUIRED
DISTRIBUTIONS PURSUANT TO INTERNAL REVENUE CODE
SECTION 401(aN9), AND PROVIDING AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Ordinance No. 58-96-21.
Minutes, Page 4
It was explained the engineering study for capital projects had been
discussed in a previous meeting and that it was necessary for the commission
to take formal action.
Motion: Authorize consulting engineering report for
capital projects, as required by bond documents
Following a brief discussion the question was called and the motion carried
unanimously.
C. Appointments to the Community Development Board
Mayor Fletcher nominated Don Wolfson to serve on the Community
Development Board.
Motion: Appoint Don Wolfson to serve on the
Community Development Board.
No discussion before the vote. The motion carried unanimously.
Mayor Fletcher nominated Buzzy Grunthal to serve on the Community
Development Board.
Motion: Appoint Buoy Grunthal to serve on the
Community Development Board.
No discussion before the vote. The motion carried unanimously.
4. Consent Agenda:
A. Acknowledge receipt of Public Works Status Report
B. Acknowledge receipt of Parks and Recreation Facilities
Usage Report for December 1995
C. Acknowledge Receipt of Building Department report for
December 1995
D. Acknowledge receipt of Code Enforcement report for
December 1995
E. Acknowledge Fire Department reports for November and
December, 1995
The Commission accepted and approved the items on the Consent Agenda.
5. Action on Resolutions:
NAME OF
COMMRS.
M
S V
Y V
N
MESERVE X X
REED X
ROSENBLOOM X
SHAUGHNESS X
FLETCHER X X
MESERVE X
REED g
ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER X X
MESERVE X
REED X X
ROSENBLOOM X
SHAUGHNESSY X
FLETCHER X X
Minutes, Page 3
explained there was a cur-charge for those citizens who lived outside the city
limits of Atlantic Beach; he indicated Atlantic Beach citizens built and paid
for the existing water plants and thus experienced lower water bills. He
explained before the end of the year the city would be having monthly billing.
It was also explained [he cost of chlorine had doubled from the price last
year, and that there were four different water plants to service within the
city. Under further discussion, it was explained staff did not have discretion
to adjust water bills under the existing ordinance.
3. Unfinished Business:
A. Ratify contract between the City of Atlantic Beach and
Professional Fire Fighters of Jacksonville Beach, Local
2622
Jim Jarboe, Acting City Manager, explained the contract was before the
Commission for action, if they so desired.
Motion: Ratify contract between the City of Atlantic
Beach and Professional Fire Fighters of Jacksonville
Beach, Local 2622
Commissioner Shaughnessy felt the contract should be ratified. She
indicated the city never had a complaint about the Fire Department, and that
they were paid the lowest rate in the area including surrounding coastal
communities. She felt in order to maintain a good department the city
should not pay the lowest rate in the area.
Other Commissioners expressed concerns as follows: it was felt that
contracts with all union groups should be handled simultaneously, that the
issue was not the quality of service but the affordability of the contras, and
that the commission needed additional information before acing on the
contras.
Mayor Fletcher expressed concern relative to the turnover in the Fire
Department, and he felt a three year contras would provide stability in the
Fire Department.
Following further discussion the question was called and the vote resulted in
3-2 with Commissioners Merseve, Reed, and Rosenbloom voting nay. The
motion failed.
B. Authorvx the Mayor to take needed action relative to
engineering study for capital projects
NAME OF
COMMRS.
M
S V
Y V
N
MESERVE X
REED X
ROSENBLOOM X
SHAUGHNESSY X X
FLETCHER
i X X
Minutes, Page 2 i
NAME OF
COMMAS
M
S ~
Y ~
. N
Exhibit A)_
Tom Murray, 701 Beach Avenue Unit 102, indicated he also experienced
problems concerning unleashed dogs.
Sally H. Vermillion, 701 Beach Avenue, indicated she had been a witness i
to the attack on Betty Chinnis, and that reports and sworn affidavits had I
been filed with [he Police Department. She presented the Commission with
a report dated January 8, 1996 which contained recommendations to revise
the city's animal control ordinance (attached hereto and made a patt hereof -
Exhibit B).
Chief Thompson was directed to make recommendations to revise and
strengthen the animal control ordinance.
Curtis Sanders, 2320 Barefoot Trace, inquired regarding citizens receiving
reduced taxes as a result of the settlement with the City of Jacksonville.
Mayor Fletcher reported this was already in effect and he indicated he would
look into the matter- Mr. Sanders inquired regarding the paving of Sherry
Drive and the Mayor explained infrastructure would be done first, followed
by paving.
Stusrt Hicks, 2334 Beachcomber Trail, referred to proposed Ordinance No.
58-96-21 concerning employee benefits in the city's retirement system. He
explained the Pension Board had not had an opportunity to examine the I ~
proposed ordinance. i
Stephen Kuti, 1132 Linkside Drive, referred to a complaint relative to a I
water bill that had appeared in the form of a letter in the daily newspaper.
He questioned the accuracy of water meters and readings and he requested
that rates be reviewed.
Avia Jones, 1584 Cove Landing Drive, requested that her water bill be
adjusted and also that the Water Department be investigated. She provided
a summary of water usage and bills she had received over a two and one-half I
year period (attached hereto and made a part hereof -Exhibit C). ~ I -
Stacey Hecht, 1197 Songbird Lane, indicated she was on a payment plan
with the city to pay off an outstanding high water bill. She complained her
water bills had been excessively high and requested an adjustment to her bill-
Mayor Fletcher indicated the city would look into customer complaints- He
- - -
~ 1
~
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH o
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, "I. ~ '
Ai' 7:15 PM ON MONDAY, JANUARY 8, 1996 t: '
D II
PRESENT: Lyman T Fletcher, Mayor
John Meserve nt s j
Tim Reed O E
Steve Rosenbloom T C
Suzanne Shaughnessy, Commissioners
NAME OF I
O O
N Y
E
t,
_ COMMRS. N D S C
im a oe, c mg i y
Alan C. Jensen, Ciry Attorney
Maureen King, City Clerk
The meeting was called to order. The invocation was followed by the pledge
to the flag.
~ approval of the minutes of the Regular Meeting of December
1 i. and Special Called Meeting of December 27. 1995
MESERVE X X j
Motion: Approve minutes of the regular meeting of REED
RnseNaLOOM X
x
December 11, 1995
SHAUGHNESSY ~
X
X ,
FLETCHER X
No discussion before the vote. The motion carried unanimously.
Motion: Approve minutes of the Special Called meeting of MESERVE
REED
x X
X
December 27, 1995 ROSENBLOOM x x
SFIAUGHNESSY X.I
No discussion before the vote. The motion carved unanimously. FLETCHER x'
2. Recognition of Visitors:
A. Proclamation declaring January 20, 1996 as Arbor Day
in Atlantic Beach
Mayor Fletcher read the Proclamation in its entirety. Carl Walker,
Beautification Coordinator, explained the activities which would be
undertaken by the City in recognition of Arbor Day.
Betty Chinnis, 701 Beach Avenue, Unit 103, reported that on December
27, 1995 as she was walking her small dog on the beach she was attacked
and bitten by two pit bull dogs belonging to Champ Kaufmann- She read
From a report indicating what had transpired relative to the attack and
ontaining recommendations to revise the city's animal control ordinance
,report dated January 8. 1996 attached hereto and made a part hereof -
_1
1
O'
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proccedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Arty person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
CITY OF ATLANTIC BEACH
January 22, 1996
AGENDA
Call to order
Invocation and pledge to the Flag
1. Approval of the minutes of the Regular Meeting January 8,1996
2. Recognition of Visitors:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
3. Unfinished Business:
4. Consent Agenda:
A Acknowledge receipt of Public Works Status Report (Bob Kosoy)
B Approve purchase of Rotary Broom Mower at a cost of $ 3,250.00. from
Coastal Equipment Systems, Inc. ,pursuant to the specifications of Bid No. 9596-5.
5 Action on Resolutions:
6. Action on Ordinances:
A Introduction and first reading of Ordinance No 80-96-57, amending Chapter 22,
to extend the water disconnection date by ten (10) days
7 New Business:
A Authorize the Mayor and City Clerk to execute the 9-1-1 lnterlocal Agreement
B Discussion and subsequent action relative to the salary of the Ciry Clerk
C Appointment to the Tree Conservation Board
8. City Manager Reports and/or Correspondence:
A Report concerning upcoming College Spring Jam (David Thompson)
B. Report relative to construction of sewer line to serve the Coast Guard Station at
Mayport (Jim Jarboe)
C. Status report on capital improvement plan projects (Bob Kosoy)
D Report and recommendations relative to animal control ordinance (David Thompson)
9 Reports and/or requests from City Commissioners, City Attorney and City
Clerk
,,
- . ~~..
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f
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I~ lU:P7!~ct ( n7ll ll11:171 ]~li`~ .l 7'11
December 21, 1995
Mr. George Worley
Community Development Director
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
Re: Project ,}'95-051-P56/Zntracoastal Waterway Park
City of Atlantic Seach
Dear Mr. Worley:
On December 14, 1995, the Florida Communities Trust met to score,
rank and select projects for the Preservation 2000 Program,
Series P56 funding cycle. The above-referenced project was
selected for funding.
The Trust selected 32 projects for which funds are already
available and selected 27 additional projects for contingent
funding until the sixth series of Preservation 2000 bonds are
sold. Enclosed is data describing all projects selected for
funding. The above-referenced project is in the group of projects
for which funds are already available.
Please accept the congratulations of the Trust governing body and
staff for your successful selection.
This Letter Contains important information and Reauirementa
Project selection marks the beginning of the land acquisition
process. Our goal is a successfully negotiated and closed
transaction. This letter outlines the next steps toward that
outcome.
Read this letter very carefully. Please note that actions are
required of you in the very near future.
The Role of the Rev Contact
The key contact is the local government project team leader who
insures that all activities go smoothly. The land acquisition
activities and contractual activities now become the focus rather
than the application and selection activities.
'r ,. .. r,i ~. ~. •.~.n r. ...., .,~~~, iii •. u~. r,f
_~i ~u:~,nn IT. ~~~ l.n vy.y ~. li. ;_:. n ~.. lun _.. ...r.4 ~.(~~.~r ..~i i,ii-
__
AGENDA ITEM: Report on Preservation 2000 grant
SUBMITTED BY: George Worley 11, Communtty Development Director C lC! ~
DATE: January 2, 1996
BACKGROUND:
In August of 1995, at the direction of the City Manager, Recreation Director,
Timmy Johnson and I, with the assistance of both Atlantic Beach staff and staff from the
City of Jacksonville, prepared and submitted an application to the Florida Communities
Trust for funds to reimburse the purchase cost of the Tresca Property through the
Preservation 2000 grant program. Under thls program the city was eligible for
reimbursement of up to 50% of the purchase price.
Concurrent with our application preparation, fhe City of Jacksonville was preparing
an application for the purchase of the Dutton Island property. Due to the two sites
spatial pro>omity and the potential for linking the sites through waterway courses,
Jacksonville and Atlantic Beach cooperated in the preparation of the two applications.
The City of Jacksonville offered to provide the 50% match for both grants, ff they were
successfully funded, out of the Florida Barge Canal funds received from the state. In
return for the matching funds, the Cily of Atlantic Beach and the City of Jacksonville
would negotiate some form of joint management of the island upon its acquisition.
We received confirmation late last month that we had been funded. The City of
Jacksonville also received funding for their Dutton Island purchase. We can reasonaby
expel reimbursement from the gram whin the next three to sbt months depending upon
the timing of our completion of a management plan and the states review and aporoval of
the plan. A contract will be forwarded to us and will be presented to the Commission for
approval by the end of next month.
ATTACHMENTS:
1) Confirmation letter from Florida C nmundies Trust
REVIEWED BY CITY MANAGER: -
AGENDA ITEM NO.
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CITY OF
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January 4, 1996
MEMORANDUM
eoo sen/tnoLE Roan
ATI,AN77C BEACH, F7ARIDA J22JJ-5415
TELEPHONE 1901) 247-5800
FA% (904) 247-5805
TO ]im Jarl7oeJCity Manager
FROM Don C. FordBuildirtg Official
ItE: CONSTP,[JCTION UPDATE ON DONNER COMMUNITY CEN'T'ER
7Le Dourer Community Center is at the 10.4 completion point. The following is a list of work
completed:
November 21, 1995 -Centex Corporation completes site clearittg and partial demolition of existing
bathrooms/concession stand.
December 5, 1995 - Public Works crew completes demolition of bathrooms and cartage of
debris.
December I5, 1995 - Custom Construction by Harris completes footings and steel placement
of foundation.
De4xm'xr 19, 1995 - Stem walls completed by Custan Construction by Harris.
llecernber 2U, 1995 - Electric under slab completed by RE. I3ay Electric Company.
December 21, 1995 - Plumbing rot-gh-in tinder slab completed by C.W. Wood Plttmbittg
Company.
December 23, 1995 - Slab completed by Custom Construction by Harris. -
Substantial completion date is April 15, 1996.
DCF/tb
Attachment
cc: File
'`.,
~r.-
Recovery /Recycling /Recharging Equipment
Et'9 (R12) EP9N (R134a)
Pidarca
The EP9 series offers all the A/C service functions
in one system. The EP9 (R12) system and the
EP9N (R134a) system automatically recover and
recycle refrigerant in a single pass mode, are
equipped with programmable recharging, deep
system evacuation, hour meter for determining
filter change, SO lb. storage tank and are capable
of handling either liquid or vapor refrigerant.
Supplied with service hoses and the appropriate
system connectors.
SPECIFICATIONS
Model:
Application:
Approvals:
Voltage:
Recovery/Recycle Rate:
Compressor:
Charging:
Vacuum Capacity:
Filter Change Indicator:
EP9 (R12) EP9N (R134a)
Automotive, Heavy Duty
U.L. listed, EP9 complies with SAE J-1991, EP9N complies
with SAE J-2210
115v 60hz, 220-240v 50hz
1 Ib. per min. Handles liquid or vapor refrigerant
1/3 hp, with oil service port for proper equipment maintenance
Electronic, 1/2 oz. resolutioNaccuracy "
1.5 CFM pump assures 29' Hg evacuation
Analog hour meter. Eliminates guesswork on filter and oil
changes
Detects contamination of refrigerant utilizing a sight glass
50 Ib., D.O.T. approved
Moisture Indication:
Refrigerant Tank:
Weight:
Dimensions:
140 Ibs
41'H x 18•W x 20;D
Shl'E7 USA 7431 Tower Street Fon ~1'onh, Texas. USA 76118 817/595-0077 FAX 817/595-1106
3
CITY OF
rltlantca b"catls - ~loaida
ua1 sArmeleFx uNE
.... _ .. _ _ _... A7UN17C lFi1CH. FLORmA J27J71AI
TFI.QHONE 11011 265131
~~ FAX 1fOq 24'f-SEII
131-A Recovery/Recycling/eZecharging Equipment
w
SPECIFICATIONS
Model:
Applications:
Voltage:
Recover;•/Recycle Rate:
Compressor,
Charging:
Vacuum Capacity:
EP9 <R121 EP9N (R134a)
U.L. listed, EP9 complies rith
SAE J-1991, EP9N complies rith
SAE J-2210
115v 60hz, 220-240v 50 hz
1 lb. per min. Handles liquid
or vapor refrigerant
1/3 hp. rith oil service port
for proper equipment
maintenance
Filter Charge Indicator:
Moisture Indication:
Refrigerant Tank:
Height:
Dimensions:
BRANDS:
SKYE/USA
ROBIN AIR
Electronic, 1/2 oz.
resolution/accuracy
1.5 CFM pump assures 29• Hg
evacuation
Analog hour weter. eliminates
guessrork on filter and oil
changes
Detects contamination of
refrigerant utilizing a sight,
glass .
50 lb., D.O.T. approved
140 lbs
41 • H x 18• M x 20• d
F.GENDA ITc'!: ``^.EI','ice?a;l'. ... _. _l Er
CE!-0i TTE^ _.. =.Cf'o-. :, ~ i`.OC _. __~rc'-__ G: =~bl.c r; :,. __
HATE: .,ecett~ber : ~ , ! S5
Er.CKGF^Ui;D: ...: bad open_n; fG° *_hE ___ ..
kecoveryjkeG,clinglkechargi^ E,uip~r.ent was opE::e~~ Y_ _..,_
F.M. Ur. 1~, '~; ~ tEdEr a: i.c8 ~ey ul rES Gi:i _aC_.__ ..a.E
a recyclEd receve ,~:acl,i::e for ~:_-A .teen .n __::;:r.c:_....
with malr.ter.ance of ~iC units ir: City vehicles.
The following __ ~ _ c`_ bidders and their ,;:GtES. ....
i~idders met ..~ e>:ceered tt:e ~pecif~catior.s:
Mosey uto :a. c_ !:c::e; f.cbinF.ir ~5%CC c-, _...~
Atlantic Autc supplier Mc3e~_ 3obinF.ir 3~~CC ;_,._:.~.
The HGrtGa ~G: '3.^_ i:Od91 RGT~1 nAir ____??: c ,c,`_.0~
(Hayocod £. T: „~r. Fret
$ f-. !1 ]_SL__C'.". C.S :~:G ".lEl Rod_.:Ai_ .. .~ _.. __
SKYE,'~~- ^ccdei EF:'~ SR.Y= !L'S~. ~`_.__
Holley Ed,.~_~is Modei kcbir:Air 1«~~'r. 5.,.`_~."
Florida ._re Mcdel EchinAir 35?CC S~,cS:.. .,
Auter,:etive CG:-ept_,' Mcde: TCiOu-F.1~4A kT'_ °~,:,'.._
Diacr;ost_ :_
RECOMMEi:DATT_0!4: f.ecor.~mer,d purchase from IrAF'A Auto Part=
wY:G meets the specifications a:,d is the ..
levee=t bidder. we have budceted =2,_~J.:O.
ATTF.CH:•;EiiTS: ___. ':FCi .caticns
S;:eci`_icatiGns for EPSN~SKYE;liSA
kEViEWEL EY CITY MF.I:~GER: r~-~ J~ n,
~.
AGENDA ITEM ?i0.
~r ~ iYYY-i
8-i Z000A-4
&25000-4 ~ &30000-4
7umbuted By_ ..
-E
i~
i
i
The New Top Name In Au~rnotrve Lifts
SinQls Point
Saftrly Rslsass
Yi
• on all standard four post lifts
~ Installation
can be installed with common shop muLs
Autottnatie Baelr-up Sa
N each post
Automade Oa.lttp
RoDar n.{ain
runs an machine steel bearings
Extra Hsav~r nuty wuk
offer 1 beam construction for stab
safety, and are 18' wide as appo
industry standard 14'
Aausr dock Ready
i0' 016 orJ 8,000 Ib roller jacks
ulable separately +
F
T
~Lccessories
:,cp Name In Lifts • The New Top Name In Lifts • The New Top Name In Lifts •
`~ ~ ~ Name In Lifts • ~ v Top Iv<<~T,,~~ F~ t ~'
. ; t'..' :,ne In Lifts • The
P'~ ..V Iltl i'..- .i ..
fir; ~ `. 1':
~•~
' '~~~ =Name In Lifts • The Ne w Top Namc In l:i++.
`•":~~ Name In Lifts • The Ne iNOUSrrz~es. ,n,cor?PORnTeo w Top Name In Lift-,
:•~ Top Name In Lifts • The New Top Name In Lifts • The New Top Nam~~~
Tc p Name In Lifts • The New Top Name In Lifts • The New Top Name In Lilts • '
CITY OF
!'~artc'C b' aaelc - ~lotlda
-... ___ .
nM sANnnrEx uNE
ATLANi7C ~E~CH. FiARmA 723JJ1}8i
TEIFPIiONE (1a1 lA'FJiJ1
FAX (10p 2•7-$k7
Specifications for 12,000 Lb. Four-PosT Liit
w
5 = Standard RunvayH 172•
L = Long Runrays 192•
N Narrow Runrays 17•
M = Mide Runrays 22•
SPECIFICATIONS: B4120$}1 B4120LN B4120SW B4120LW
Lifting Capacity: 12,000 lbs. 12,000 lbs. 12,000 lbe. 12,000 lbs.
Liit Design: Four-Post Four-Post Four-Post Four-Post
Standard, Narrow Long, Narrow Standard, Wide Long, Wide
Overall Length: 17' 10• 19' 6• 17' 10• 19' 6•
Overall Width: 11' 4• 11. 9• 11' 4• 11' 4•
Overall Height: 8' 8' B' g'
Distance
Between Post: 10. 1. 5• 10. 1. 5• 10. 1. 5• 10. 1. 5"
Midth of Runrays: 19• 19• 22• 22•
,Suggested Midth
Between Track: 36.5• 38.5• 38.5• 38.5•
Track Adjuat~ent: Yee Yea Yee
Yea
kunvay Length: 172• 192• 172• 192•
Total Rise: 72• 72• 72•
•
72
Motor:
Power Require~enta: 230/60/1 230/60/1 230/60/1 230/60/1
Shipping Height: 1,890 lbs. 1,890 lbs. 1,890 lbs. 1,890 lbs.
Brands:
Rotary
Bear
Am9co
C1'fl ~1. \TL\' 1'I:' 1+E \' II
CIT} Ci~J'cil~>:l•-~' '.101:1!'.(;
aGE`U.1 1"f Ca: 1^.hr,li Iii.. f•~~u L~,.-.1 Lif!
~1 I:`d I'f'1'I:U I:'t P.ul,,.lt t•:•~s:.J~/!~i:c i:.i •:,f h~:Ll is ti .:rks ~/JJ{/
U-11'G: 17-r~-alibi-i ?f,. 1?:.-~ __ QQ
{3~CE;GF:i!C::U: 'I'h~ I,id cp yin;, Y•~r ih' 1^_.un~~ IL. 1"o is pr-:i
Lift o-:as ope.i,•-d :,t 2:u~~ P.tl, or. 1"_.'1~'e5. l~h~:: c~.lrrcl~; lii't
1„- haVt' l~ UI<I ::I,cl dPl eil Vl et li,~ :,rid tt Cailli ~'1l :,.i W11c t11e
l ar~rl truck>. \Iso. !I,:'r e:ra ilur-s ;•.I,:n t:,.- lif!:' ale
u~ ed:'d.
\\e Dave drupe:-d lL.- ov-r:.l I h~ i=,6t reyui r~mel,t of b 1'e<~t as
this uuuld resirl::l u:. to c.l,~. mannl'act.uer. and tl,e •:verall
h;igbt is m~ pr„hlcw ;,ilh vL. sir:- u]' unr I,a~~.
TLS. 1',11• ink 1 ~d ur :!i:l :,~ ~i„ t _,u tct:,l i:: h. i ,ht
,cyui r.=mt~l:l :~f -_ il~<h.. ... This bid;ler'.. I~~lal ris-: I,. iglu
~:i,l:, ,~-:lilt 1:. .'t; :;ia".
I'lorida 'fir,
Rntarc ~AI1^21. S~:.b^_?.I~o
The 1'ollut.inE is ~ list ul' bidders and their y~ots-.~. nl,icl:
have met or exceedE'd the specifications.
111. \ulu >ui>1,1 i+-t c, lnr
\apa \ulo Paris
Hol It°~ F.d'+ards
Fa~u..;stcr fil'_9in1-a ,, ...::•u,n(,
Ilbm<'p li ~S1 °_It j~. 5J1:'"r.
i~n r;:u r<! 12VUV L\ 5~.1 ~U.iih
>nuncc Ba120S`: S~.~oo.i~0
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D I G t TAL 4-GAS ANALYZE R
ever dlartgklg tedrtology tlas kttroduced computer-controlled vehicles to the automotive word resuttirg in new diagnostic
problems for the tedxlldarl. The new Digkal 4-Gas is erlgineerad to meet these
strkgerlt requirements a(the gas measurement standards of the OIML. end meets or exceeds the
The Digital 1-Gag mseseres the tour mapr exhaust gases and daplays each on its own dedicated ICD: Hrdrocartxxls
(HC), Carbon Morpxkfe (CO), Carbon Dbxide (C02) and Oxygen (02) are displayed on the fkst 4 LCD's. Lambda and
AidFuel ratio are asplayad on ttleir own dedicated LCD, the optional RPM era oil Temperature readirlgs are d'ISplayed on
the rentaktirg LCD, and the conlplate analyzer is mounted on a N99ed steel stand.
Virtuagy aN Problems can be identified such as rich, lean or unbalanced mixtures, dosed loop corttrd Droblems, air pump
or catalytic corwerter rlfaYuridioru, air leaks, excesshre misfires. leakkxj EGR valves. blown head
aaNct3ises, excessive tlpark advance or exhaust system restrictions. gaskets, oontartainated
Wbe~ tutr~e~ mlrld provlsbn has been made for the later addition of NOx, and a number of other optbns, Y they
t~ ~ ~ Prkrt~and OY Temperature/Rpid module ensure that you wW gain file maximum usage from flea State of
~8 Automotive Diagrpstks.
SPECIFICATIONS
TYPE: Non•Oispereiw Inha•red (NOIR)
USER INTERFACE:
Inputs: 12 key push IxAbn eonlrol
Outputs: O.T LCO tlisPleyalLED iridicebra
STANDARD MEASUREMENTS - Rarpse
Gases: HC, CO, C02, 02
lian
ea:
p
HC = 0 b 5000 PPM
CO = 0 b 10.00%
C02 = 0 b 20.00%
02 =Ob21.00%
Lambda : 0 b 5.000
A/F ratio: S:1 b 30:1
Accuraq: Meat or exceeds OIML II SpeCificationa
Respanp time 95% of raednp in S seconds
Initial warm uD: 2 mnutes
~H
OPTIONAL MEASUREMENTS • Rarges
RPM: 0 to 9999
Oil Tempesature: 0 b 2000
CALIBRATION: Fup tlpilal Cagbration
Automatic zero atljust
POWER
Voltages: 120VAC/s0 Nz
230VAC/50 Hz
DIMENSIONS: 20' x 10- x 20'
NET WEIGHT: IS bs.
AVAILABLE OPTIONS
RPM era pit Temparohae
t!0 Column (M) pot Mahct Printer
PLANNED OPTIONS (Fuhxe): .
NOx
8001 Myling knd
ICaWiiarno, MI e9002
l~lioiie: (616) 329-760p, (g0p) 35t~2400
Fax: (616j329-7713
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the operator sears mg~forFthe con-ect,functional controls.';,Extra bright, LCD's and LED's
are used fur, s~~ofSrirference, making operatio_ri'slmple and easy; greatly reducing
c ~trr R r• ,F„~ ~ ,.,.
diagnostic U ~ ,hand uttimatelyincreasing bottom Ime'profifs: The Digital 4-Gas has a
complete series of buift;iriself diagnostic functigns and any internal failure can be
~rquickty and simply identified ti~ith a unique reference code.
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Specifications for Digital 4-Gas Analyzer
w
TYPE: Non-Dispersive Infra-Red <NDIR)
USER INTERFACE:
Inputs: 12 key push button control
Outputs: 0.7• LCD displays/LED indicators
-.-
STANDARD MEASUREMENTS - Ranges
Gases: NC, CO, C02, 02
Ranges:
HC = 0 to 5000 PPM
CO 0 to 10.00X
C02 = 0 to 20.00X
02 0 to 21.00X
Lawbda: 0 to 5.000
A/F ratio: 5.1 to 30.1
Accuracy: Meets or exceeds OIML II Specifications
Response tiwe: 95X of reading in 5 seconds
Initial vsrw up: 2 winutes
OPTIONAL MEASUREMENTS - Ranges
RPM: 0 to 9999
Oil Temperature: 0 to 2000
CALIBRATION: Full digital Calibration
Automatic zero adjust
POKER
Voltages: 120VAC/60 Nz
230VAC/50 Nz
DIMENSIONS: 20• x 10• x 20•
NET HEIGHT: 45 lbs.
AVAILABLE OPTIONS:
RPM and Oil Temperature
80 Goluwn <A9) Dot Matrix Printer
PLANNED OPTIONS (Future)s
NOx
I
Brands:
OTC 4 Gas
Allen Teatproducte
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ORDINANCE NO. 5-95-26
AN ORDINANCB OF TH'S CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CIl1-PTER 2, ADMINISTRATION, ARTICLE IV, DEPART-
MENTS, DIVISION 1, GENERALLY, BBC. 2-41, DIRECTOR OF
PUBLIC SAFETY, SY PROVIDING FOR THS APPOINTMENT OB A
DIRECTOR OF PUBLIC SAFETY, AND PROVIDING AN EFFECTIVE
DATE.
HE ZT ORDAINED by the City Commission of the City of Atlantic
Beach, Florida:
6ECTION 1. Sec. 2-41 of the Code of ordinances of the City of
Atlantic Beach, Florida, is hereby amended to read as follows:
^Saa. T-~1. Diraotor of public safety.
The city manager, or other qualified person as
provided herein, shall be the director of public safety,
under whose supervision there shall be a police depart-
ment and a fire department.
(a) In the event the city manager desires to
appoint a director of public safety, the director of
public safety shall be appointed and removed by the city
manager, subject to the approval of the city commission.
The director of public safety shall be compensated as
determined by the city manager.
(b) The duties of the director of public safety
shall include attendance at all meetings of the city
commission as required by the city manager, supervision
and coordination of the police, fire and lifeguard
operations of the city, participation in emergency
planning and operations before, during and after major
incidents affecting public safety, and performance of
such other duties as may be lawfully required of him."
see ion 2. This Ordinance shall take effect immediately upon
its final passage and adoption.
PARSED by the City Commission on first reading this
day of December, 1995.
PASSED by the City Commission on second and final reading this
_ day of January, 1996.
ATTEST:
MAUREEN KING
City Clerk
LYMAN T. FLETCHER
Mayor, Presiding Officer
Approved as to form and correctness:
731.AN C. JEN:iEN, ESQUIRE
City Attorney
.j b1 No t~aith:;tindina anv provisions in this Ordinance to the
a YV h 4... ,~ :.. r
X11 A member's benefit shall be distributed to
SECTION 2: The provisions adopted herein shall prevail over
any existing sections cf the Atlantic Beach Code to the extent said
existing sections are contrary or inconsistent herewith.
SECTION 3: This Ordinance shall take effect immediately upon
its final passage and adoption.
PASSED by the city Commission on first reading this
day of 1996.
PASSED by the city Commission on second and final reading this
_ day of _. 1996.
ATTEST:
MAUREEN KING
City Clerk
LYMAN T. FLETCHER
Mayor, Presiding Officer
Approved as to farm and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
to remain so disabled continuously and permanently from a cause
other than as specified in subsection (c). Zf a firefighter or a
police officer is found by the board of trustees to have been
disabled in the line of duty, total disability shall be determined
on the basis of rendering useful and efficient service as a
firefighter or police officer, as the case may be.
Sec. 2-298. Member Contributions.
(a) Member contributions by benefit group fire shall be no
less than five and five hundred fifty-five thousandths (5.555)
percent of salary and by benefit group police shall be no less than
four and eight hundred fifteen thousandths (4.815) percent of
salary which shall be deducted from the member's pay and paid over
into the retirement system at the same time as city contributions
are made.
~dZ If a member who terminates employment elects a refund of
contributions and:
S11 some or all of the refund is elioible for
rollover treatment as defined by the Intern t•1 Revenue
Service; and
L1 elects to have such elioible distribution paid
directly to an elioible retirement plan or IRA; and
S3L specifies the eligible retirement~lan or IRA
to which such distribution is to be paid (in such form
and at such time as the distributing plan administ_r_ation
may prescribe);
the distribution will be made in the form of a direct
trustee-to-trustee transferto the specified eligible
retirement plan
Sec. 2-299. Benefit Limitations and Required Distributions.
incorporated by reference.
ORDT_:dANCE NO. ~~~% -96- -~ ~
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, ADHZNISTRATZON, ARTICLE VI, EMPLOYEE
BENEFITS, DIVISION 3, RETIREMENT SYSTEM, SEC. 2-279(a)
and (b), DISABILITY RETIREMENT, SEC. 2-298(a), MEMBER
CONTRIBUTIONS, AND ADDING 2-298(d), TO BRING ELIGIBLE
REFUNDED MEMBER CONTRIBUTIONS AZTHIN THE FRAMEWORR OF
INTERNAL REVENUE CODE SECTION 401(a)(31); ADDING A NEW
SECTION 2-299 PROVIDING FOR BENEFIT LIMITATIONS PURSUANT
TO INTERNAL REVENUE CODE SECTION 415 AND REQIIIRED
DISTRIBUTIONS PURSUANT TO INTERNAL REVENIIE CODE SECTION
401(a)(9), AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED by the City Commission of the City of Atlantic
Beach. Florida:
SECTION 1, Chapter 2, Administraticn, ?.rticle 7I, Division 3.
Retirement System, of the Code of Orcinances of the City of
Atlantic Beach, Florida, is hereby amended to read as follows:
"Chapter 2
ADMINISTRATION
ARTICLE VZ
DIVISION 3. Retirement System
Sec. 2-279. Disabili*y retirement-General conditions
for eligibility.
(a) .. mer..ber having five (5) or r..ore ccr.tinucus years of
credited service and having contributed to the retirement system
for five (5) years or more may retire from the service of the city
under the plan if, prior to his normal retirement date, he becomes
totally and permanently disabled as defined in subsection (b) by
reason of any cause other than a cause set out in subsection (c) on
or after the effective date of the plan. Such retirement shall
herein be referred to as "disability retirement." The five (5)
years of credited service shall not apply to police officers and
firefighters found by the board of trustees to have been disabled
(as defined herein) in the line of duty. The minimum benefit for
regardless of years of credited service.
(b) A member will be considered totally disabled if, in the
opinlon of the board of trustees, he is wholly preven'_ed from
rendering useful and efficient service as a city employee, and a
member of the retirement system will be censidered permanently
disabled if, in the opinion of the board of trustees, he is likely
RESOLD"PION
96-2
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA SETTING AND MAINTAINING THE GENERAL
GOVERNMENT MILEAGE RATE AT THE IRS ESTABLISHED
RATE.
WHEREAS, the City of Atlantic Beach's mileage rate for general government has not
been changed for many years, and
WHEREAS, the City's conVacts wiW its unions are set at higher rate.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS:
SECTION 1. The City Commission sets the mileage rate for reimbursement of
general government at the established IRS rate-
Adopted by the City Commission of Atlantic Beach this 8th day of January, 1996
Lyman T. Fletcher, Mayor/Presiding Officer
Approved as iG form and correctness: ATTESTED
Alan C. Jensen, City Attorney Maureen King, City Clerk
To: The City Commission
From: Jim Jarboe
Re: Mileage Allowance
The present rate for general government mileage rate is 20 cents per mile. This rate has not been
changed for many years. The ordinance code, Sec. 2-362, provides that the City Commission will
establish a mileage rate from time to time. This has been done in the case of union contracts, but
not for general employees.
It is my recommendation that the City Commission set and maintain the mileage rate for general
government at the IRS established rate. Attached for your consideration is a resolution, which if
enacted will set the [RS rate as the mileage rate for general government.
review and evaluation shall be based on defined goals and perform-
ance objectives which the City Commission has set twelve (12)
months prior to the review and evaluation. The goal and objectives
shall generally be based on the resources available in the annual
operating budget.
SECTION 5. The City Commission may terminate the employment
of the City Manager hereunder with or without cause provided that
any termination or removal of the City Manager shall be in accord-
ance with the provisions of the City Charter. in such event, the
City Manager shall continue to be paid his salary and all benefits
for at least one hundred eighty (180) days from any preliminary
notice of termination. However, if the City Manager is terminated
because of his conviction of any felonious act or criminal act
involving personal gain, the City Commission shall have no obliga-
tion to pay the aggregate severance payment and benefits. If the
City Commission suggests formally or informally that the City
Manager resign or refuses to comply with the terms of this Resolu-
tion, the City Manager, at his option, may deem his employment to
be terminated. In that event, he shall provide written notice to
the City Commission. In the event that such termination occurs, he
shall receive the severance pay and benefits outlined in this
section.
SECTION 6. In the event the City Manager resigns, he shall
give the City thirty (30) days written notice in advance.
SECTION 7. This Resolution shall be considered a contract
between the City of Atlantic Beach and James R. Jarboe related to
his appointment and terms of employment as City Manager for
Atlantic Beach, Florida.
SECTION 8. This Resolution and its terms shall take effect
retroactively to January 1, 1996, immediately upon its final
passage and adoption, and the signature of James R. Jarboe.
ATTEST:
MAUREEN KING LYMAN T. FLETCHER
City Clerk Mayor, Presiding Officer
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
the City. The cost of operation, insurance and maintenance of the
automobile shall be born by the City.
(b) Dues and Subscriptions: The City shall budget and pay
for the professional dues and subscriptions of the City Manager
necessary for his participation in recognized national, regional,
state and local associations and organizations which shall
contribute to his professional growth and advancement, and for the
good of the City.
(c) Professional Development: The City shall budget and pay
for travel and subsistence expenses of the City Manager for profes-
sional and official travel, meetings and occasions adequate to
continue the professional development of the City Manager and to
adequately pursue necessary official and other functions for the
City, including, but not limited to, the International City Manage-
ment Association, the Florida League of Cities, and such other
national, regional, state and local government groups and commit-
tees thereof which the City Manager serves as a member. The City
shall also budget and pay for travel and subsistence expenses of
the City Manager for short courses, institutes, and for the good of
the City.
(d) General Expenses: The City recognizes that certain
expenses of a non-personal and generally job-related nature are
incurred by the City Manager and the City shall reimburse or pay
for said general expenses. The Finance Director is hereby
authorized to disburse such monies upon receipts, statements or
personal affidavits.
(e) Personal Leave Davs: The City Manager shall accrue, and
have credited to his personal account, personal leave at the rate
of twenty-one (21) days per year. The City recognizes that the City
Manager must devote a great deal of time outside normal working
hours to perform City business and, to that end, the City Manager
shall be allowed to take time off which will not account against
his personal leave hours, as he deems appropriate during said
working hours. Existing personal leave now held by James R. Jarboe
as Deputy City Manager may be sold back to the City or added to his
new personal leave account as City Manager.
(f) insurance: The City shall provide and pay for, as has
been tradition, full major medical health insurance for the City
Manager and his family. The City shall also provide and pay for a
disability insurance policy for the City Manager.
(g) Retirement: The City shall execute an agreement provided
by the International City Management Association Retirement Plan if
not prohibited by City Charter. The City shall continue to
contribute, as has been the tradition, to the retirement plan
yearly the sum equal to fifteen percent (15$) of the City Manager's
base salary.
SECTION ~. The City Commission and City Manager shall review
and evaluate the performance of the City Manager annually. Said
RESOLUTION NO. 96-1
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPOINTING JAHEB R. JARS08 AS CITY MANAGER, PZYING HI8
DUTIES AND RATE OF CONDENSATION, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Sec. 30 of the Charter of the City of Atlantic Beach
requires the City Commission to appoint a City Manager to serve at
the pleasure of the City Commission; and
WHEREAS, James R. Jarboe has served as Deputy City Manager
from December 2, 1992, to November 24, 1995, Acting City Manager
from November 24, 1995, to December 31, 1995, and City Manager from
January 1, 1996, to the present; and
WHEREAS, the City Commission desires that James R. Jarboe
remain City Manager and further desires to fix his duties and
compensation, including certain benefits and general work
provisions.
NOW THEREFORE, be it resolved by the City Commission of the
City of Atlantic Beach as follows:
SECTION 1. James R. Jarboe, having previously been appointed
Atlantic Beach City Manager ("City Manager") by unanimous vote of
the City Commission on December 27, 1995, effective January 1,
1996, shall continue in said position according to the terms as set
forth herein. The City Manager shall perform the functions and
duties specified in Article III of the City Charter, the City
ordinance Code, and such other legally permissible and proper
duties and functions as the City Commission shall from time to time
assign.
SECTION 2. The City shall pay to the City Manager an annual
base salary of Sixty Eight Thousand Five Hundred and 00/100 Dollars
($68,500.00) per year beginning January 1, 1996. Each year there-
after a base salary, no less than the beginning base salary, shall
be set by the City Commission no later than January 1 of each year
the City Manager is employed by the City. The City Manager shall
be paid at least seven and one-half percent (?.5$) more than any
employee under his direction. If this provision causes an increase
in the City Manager's salary, the City Manager must have prior
approval by the City Commission for both increases in salaries.~At
a minimum, all benefits given to any City employee shall be given
to the City Manager.
SECTION 3. As separate aspects of the City Manager's employ-
ment hereunder, the City shall provide the following:
(a) Automobile: The City Manager's duties require that he
shall have the exclusive and unrestrictive use, at all times during
his employment with the City, of an automobile provided to him by
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January 3, 1996
'f0 Jim Jarboe, City Manager
FROM: John Rule_y, Fire Chef
REF: Monthly Report for November 95
ATL~11'TIC af:ACH FlRkJRFSCCI:
MSU SF V I SOLI. R0.4D
ATLASTIC NfiACn. FLORIDA }"::
TELFPHUSE IYIUI I37~SSS9
Attached is a copy of the data from the run reports for the month of November, 1995, and a
comparison of runs for November ! 994.
In addition you will see a report showing current year 1995 as it compared to the totals for the
same time last year, 1994.
As indicated for the month of November 1995 the Fire Rescue Department responded to 90 calls
for service. This figure is about 8.9% down from the same time last year (November ]994).
The average response time Cor the month is about 3 4 minutes and is well within the normal
response time to calls within the city.
Comparing our total year to date figures with last years totals, you will see that our call volume is
down 3%.
"Phis month our calls for medical service is about 54% of our total call volume. This figure is
slightly less then the 57% last year same month. The fire call percentage for this month is about
6.6% which is about .5% higher then the same month last year.
There were no major fire losses during the month
City of Atlantic Beach
City Commission Meeting
Stat1 Report
AGENDA 17 E:11: k1RE UEI'.Alt l'Mk:N"h MON hH1.Y Rt•:PORT FOR
tiovember 95
SUB!111"1"fk:U BY: John Ruley, Fire Chief ~i 1~
:~
U.4"1'E: January 2, 1996
BACKGROL'NU Attached is a copy of the Monthly report and fire report data.
KECO!11A1tNUA l'IVNS: 7 o have this report part of the consent agenda !or the January 8,
1996 commission meeting
A7"1:4CIkMEN"1'S: Copy of Pire <lepartment monthly report and fire report data.
// f ~I \/,
RECEIVED BY CITY MANAGER: ' / d ~~
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CITY OF
o'ltlaactie $eaek - ~laaida.
ATLA\~TIC BEACH FlBI~F2EA't T.
SA7 S1i111XU1.P. BUAU
ATI,A\'TIC NEACFi.110RIU:\ ~"~i
TELEPHOSE ~~!! i ?;7-iSiV
January ;, 1996
TO: Jim Jarboe, City Manager
hROM: John Ruley, Fire Chief
RLF Monthly Report for December 95
Attached is a copy of the data from the run reports for the month of December, 1995, and a
comparison of runs for December 1994.
In addition you will see a report showing current year 1995 as it compared to the totals for the
same time last year, 1994.
As indicated for the month of December 1995 the Fire Rescue Department responded to 1 1 I calls
for service. This fiiwre is about 18.9% down from the same time last year (December 1994).
7 he average response time for the month is about 3.4 minutes and is well within [he normal
response time to calls within the city-
Comparing our total year to date figures with last years totals, you will see that our call volume is
down .9%
This month our calls for medical service is about 56°ro of our total call volume. This figure is
slightly higher then the 54% last year same month. The fire call percentage for this month is
about 3.6% which is about 2% less then the same month last year.
'l here were no major fire losses during the month.
City of Atlantic Beach
City Commission Meeting
Staff Report
AGENDA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR
DECEMBER 95
SUBMITTED BY: John Ruley, Fire Chief yl'_
DATE: January 3, 1996
BACKGROUND Attached is a copy of the Monthly report and fire report data.
RECOMMENDATIONS: To have [his report part ofthe consent agenda for the January S,
1996 commission meeting
ATTACHMENTS: Copy of Fire Department monthly report and fire report data.
~ I /
RECEIVED BY CITY MANAGER: ~
AGENDA ITEM NO.
CITY OF ATLANTIC BEACH
Code Enforcement
Activity Report
A E- R M: 10/1/95 T :12/31/95
_
PREVIOUS _ _
PRESENT YEAR TO
CODE VIOLATIONS MONTH MONTH DATE
Abandoned Vehicles CAR 13 1 65
Vehicles Im ounded IMP _
0
~
- 2 I 3
~
-
III all Stored Bost/Trailer BT 4 2 1
13
Housin Code Violations SHC 1 ! 2 ~ 5
Hazardous Conditions HAZ 6 0 ~
6
Un rmitted Construction PRM _ _
3 _
2 _
5
Lonin Violation ZON _
3 6 t 22
Unlicensed Business LIC 1 0 i 2
Si n Violation SGN 2 1 ~ 4
Over town V etation
VEG
2
~ _
12 _
I 43
Trash Com lain[ TRS _
6 j 3 ~ 13
Noise Com lain[ NSE 0 0 I 1
Nuisance Com lain[ NUS 0 ~ 0 I 1
Nea!th & Ssfe Hazard HEA 2 6 14
Animal Com taint ANM 0 1 _
1
Water & Sewer Bill Com lain[ BIL 0 0 0
Sewer S stem Com taint SEW 1 0 2
Garbs a GBG 0 0 5
Storm Water/Drains a STM 0 0 1
Other Oth. 0 0 ~ 0
TOTAL'S
~
Com Isints in Com liance 60
Number of Complaints Outstanding I 85
er c vt es:
Cotie Enfo~cemen oar anus 98 - en a
Case #0097 -Bill M. Arzie -Violation FL .767 and Cha ter 4 Section 4.28 Atlantic Bch. Code
Vicious & Dan Brous D
Case #0098 -John L. Green - Rear of 525 Atlantic Blvd. Outside Stora a of refri etation,
cookin and other items. ! I I
Case #0099 -Hun Vo - 457 Mako Drive -Violation of the National Electrical Code I
Service Entrance wires restin on too I
Case #0100 -Willie Davis -Failed se tic tank failure to connect to ublic sewer Cha ter 22 -
Section 22-71, 22-74, 22-90 I I
Case #0101 -Laurette Ibarreche - 297 Pine Street -Outside slots e I I
I I
I I I
I I I
Compiled by: Karl Grunewald
CITY OF
fftea.ctie b"eatlc - ~laudet
M E M A N D U M
1996
T0: Jim Jarboe, Deputy City Manager ~/y
FROM: Don C. Ford, Building Official
RE: Building Permits
NOU gr: A7I S(ll.t: RUAll
A"PL\S'I'IC HEA('H. r'LUNIUA 32253 :;aa
Tr:1.F PHO\E ~90a ~ Za7-SFpO
sc~c~>t s:u seal
Please be advised that the following permits were issued in
the month of December, 1995:
TYPE PERMIT
NO.PERMITS PERMIT COST CONST.VALUATION
New Single Family 14 40,250.45 1,156,954
New Duplexes 3 17,613.08 286,052
New Townhouses
Additions/Remodels 5 1,748.00 103,960
Swimming Pools 1 30.00 11,000
Commercial/New 1 (Donner ) 190,000
Commercial/Remodel 1 648.60 33,480
Garage/Carports
Demolitions (Interior)
Demolitions (Garage)
Demolitions (Commercial)
Sheds
Fence 3 HUD (No charge)
Driveways 1 15.00
Siqns
Tents
Trees
Utilities 3 1,959.50
Wells
Roofing 5 112.50 12,181
Miscellaneous permit s issued in connection with
construction, additions, remodeling, etc:
No. of Permits Permits Casts
Electrical 26 918.90
Plumbing 32 2,249.50
Mechanical 28 657.00
Inspections performed last month:
Building Concrete Electrical Plumbing Mechanical Misc.
32 45 42 48 24 2
Occupational License Inspections - 4
new
INFORMATION COMPILED BY PAT HARRIS - BUILDING DEPARTMENT
ITY OF
~fa.ctic beaels - ~loaula
January 2, 1995
To: Jim Jarboe, City Manager ~~
i
From: Timmy Johnson, Recreation Director~~
Re: Usage Report, Community Center, December '95
PA RHti & HFCRt:A'I'ION DEPT.
.ls. (1C gAN ISOCLF I'A KU
:\'I'LA ]"Ill' !i}I,\('1 i. FLOItiDA 32233
7F LEPHIIVF iV0i1 2a7-SR2R
Jim, here is a recap of activity a[ the Adele Grage Community
Center for the month of December, 1995.
Group/Event 8 Mtgs./ d People X Total Use
Events
AA Meetings 9 108 12
ABET Rehearsals 14 196 22
ABET Performances 5 360 39
Arts fi Crafts 1 10 1
Board Meetings 1 10 I
Cribbage/Scrabble 5 30 3
Homeol+ner's Assoc. 3 65 7
LeLeche Group 1 12 1
Reception 2 100 11
Teen Council 2 24 3
TOTALS 915 1002
Increase/(Decrease) in total
usage from prior month (129)
f
` n'b~t3 e:
r ~Q ~ ~d @~`c~ ~~ @6@~ e x ~~s as ~
° ~ a @ ~ ~~ e~i" sa ~ ~~ g x @ a a~ a~
< Yo ~ a' ~x o~:ad ~9 S~aSa < ~o ~~ x ~a
ta~3 ®tlr ~~~ < ~ ~.
jai ~~s ~ < age a5_ ~ a$~ a `~ ..~ga a
~d~ Q~~~ ~ ~~ o ~~~ a@~~ ~~ ~~s~ ~6 ~~ g~xg a'
a spa ~~_
~ L~
~ ~ " s ~ Wa ~ ~~ a~= aY~ ~@ @@~~ a@ a
~ a ~~ds a ~s_at 5~ ~~ ~~6~ ~aa°ca ~~ 5g ~ ~~ ~~
o°og o~~ i3o ~g ~~o~ 6~~> @° a aB ~~ ~@~
< y~ ~~~~ ~ gig v< e~a ~~~~ ~~~s ~~~ 5~~ ~~ ~~~ ~~@
?~ ~k~ ~ ~ _~ ~~ ~~~~ ~t da ~ a~ 5~ e
~ °° _
s
e ~~ a° ~ s
- g~ 3 ~ .ep~~! .. sy 7G Y ~ F
_ - ~si:_ ~
a a' a 5 o. v G e ~ + _ _ ~ a L _ ~ _ ~ _ w _ ~ _ a ~ 1
8 S ~~
~ 3
~j ~ ~~ J @@= ~ C. p a
e ~ fi ~ e L '~ °3 ~ o s j S ~ 3
~~ ~ ~ "3 ~ ~9 ~s as ~ ~ 6 ~ a
~~ ~ :n ~~~ is s~ o` s $~ ~ ~
MEMORANDUM
TO: Maureen King, City Clerk
FROM: George Worley II, Community Development Director ~~%~
DATE: January 3, 1996
SUBJECT: Re-appointment of Community Development Board Members
As you are aware, the terms of two of the members of the Community
Development Board expired December 31st. Both members have e>rQressed an interest
n being re-appointed. If both are re-appointed at the next regularly scheduled City
Commission meeting, that will be prior to the Community Development Boards next
meeting on January 16th. Due to the holidays and vacation schedules I am concerned
that a gtwrum may not be met ff the two vacancies are not bMed.
IN N'1TNESS "THEREOF, the parties have caused this Agreement ro be signed in their
respective names by (heir respective representatives and have executed this Agreement
this day of , 19
FOR THE CITI', FOR THE UNION,
City Manager
President, Local 2622
Fire Chief
ATTEST:
City Clerk
49
ARTICLE 33
DURATION OF AGREEMENT
This agreement shall commence and become effective on the _ day of ,19_
and shall continue in full force and effect until midnight of the thirtieth (30th) day of September,
1998. If either party desires to negotiate a successor agreement, it may do so by giving the
other party written notice to that effect no later than May 1, 1998. If written notice to
negotiate a successor agreement is given by May 1, 1998, the negotiations shall commence
no later than May 15, 1998.
48
ARTICLE 32
ENTIRE AGREE[vfENT
32.1 The parties acknowledge that during negotiations which resulted in this Agreement,
each had the unlimited right and opportunity to make demands and proposals with
respect to any subject or matter not removed by law from the area of collective
bazgaining and that the understandings and agreements arrived at by the parties
after the exercise of that right and opportunity are set forth in this Agreement.
Therefore, the Public Employer and the IAFF for the duration of this Agreement
each voluntarily and unqualifiedly waives the right, and each agrees that the other
shall not be obligated to bargaining collectively with respect to any subject or matter
not specifically referred to or covered in this Agreement even though such subjects
or matters may not have been within the knowledge or contemplation to either or
both of the parties at the same time they negotiated or signed this Agreement.
47
ARTICLE 31
SEVERABILITY
31.1 In the event any Article, Section or portion of this Agreement should be held im~alid
and unenforceable by any court of competent jurisdiction, such decision shall apply
to the specific Article, Section or portion thereof specified in the court's decision,
and upon issuance of such decision, the Public Employer and the IAFF agrez to
immediately negotiate a substitute for the invalidated Article, Section or portion
thereof
46
ARTICLE 30
CODE OF ETFIICS AND USE OF C[TY EQUIPMENT
30.1 Bargaining unit employees shall be bound by the Employee Code of Ethics set forth
in the Personal Rules and Regulations. Violations of any provisions of the Employee
Code of Ethics shall subject the employee to disciplinary action, including discharge.
30.2 No bargaining unit employee shall use City owned equipment for his personal benefit
without the permission of the Fire Chief The Fire Chief s decision on the use of City
owned equipment for personal use shall not be subject to the grievance and arbitration
sections of this agreement. The use of City equipment is not to be construed as a
fringe benefit or as a wage supplement.
30.3 When operating City vehicles, the employee must possess a curcent and valid Motor
Vehicle Operators License, issued by the State of Florida, appropriate for the size
and type of vehicle operated.
30.4 Employees shall not transport individuals who are not City employees in any City
equipment unless the individual is involved in official City business.
30.5 The operation of City equipment must be conducted in a manner which insures the
safety of the operator, the public and the equipment at all times.
45
(I) Decisions of an arbitrator under this Article shall be limited to a determination
of whether or not the City had reasonable suspicion, and whether or not the employee
was under the inFluence of alcohol or drugs, and not the disciplinary measures
imposed by the City.
29.3 When drug screening is required under the provisions of this policy, the following
standards shall be used to determine what levels of detected substances shall be
considered as positive'
DRUG GROUP SCREENING TEST CONFIRMATORY
TEST
a. Amphetamines 1000 niml Amphetamine 500 n/ml GC/MS
b Cocaine
Metabolites 300 n/ml Metabolite 150 n~ml GC/MS
c Opiate
Metabolites 300 n/ml Morphine 300 n/ml GC/MS
d Phencyclidine 25 n/ml PCP 25 r/ml GC/MS
e Marijuana 15 n/ml Delta
Metabolites 100 n/ml Total n 9 - THC
f Barbiturates 300 rVml 150 n/ml
When alcohol screening is required under the provisions of this policy, the standard
which shall be used to determine what level of alcohol shall be considered as positive
shall be ".04" grams per deciliter.
44
use (other than as indicated in Section i), the employee shall be discharged or
suspended without pay at the discretion of the City. After thirty (30) days have
passed, a suspended employee desiring reinstatement shall, upon written
request be given the opportunity to submit to further blood or urine drug/
alcohol screening tests, at the employee's expense. If such tests indicate the
absence of alcohol or a controlled substance, the employee may be reinstated
at the discretion of the City In the event forty (40) days have passed and the
City has not received the written request signed by the employee, to take the
alcohol or substance abuse test, or the employee has failed to take such tests
at a time and location designated by the City, the employee shall be discharged.
An employee who is reinstated under this Section shall be subject to random
testing during a two (2) year period, following the initial test. Should such
employee test positive during this two year period he shall be discharged.
(g) An employee may be granted a one time leave of absence without pay not to
exceed sixty (60) days to under go treatment for alcohol or substance abuse
pursuant to an approved treatment program. No employee benefits shall
accrue during this period. The request must be voluntarily made in writing
prior to the institution of disciplinary measures for alcohol or substance abuse.
(h} The City has the right to search lockers, handbags, lunch boxes, other containers,
or other personal effects of employees at any time provided the City has
reasonable suspicion, to believe that the employee possesses or is under the
inFluence of drugs or alcohol. !f deemed necessary by the City, the employees
themselves may be asked to submit to a search. Provided that at no time will
any employee be searched by or in the presence of a member of the opposite
sex. Further, such search shall be in the nature of a "pat-down", and shall take
place in a location as not to unnecessarily embarrass the employee. An employee's
refusal to cooperate with or submit to a search may be treated as serious
insubordination that warrants immediate discipline, including discharge.
(i) All employees who use a prescription drug that causes adverse side effects,
(drowsiness or impaired reflexes or reaction time) shall inform the City that
they are taking such medication on the advice of a physician. It is the employee's
responsibility to inform the City of the possible side effects of the drug on
performance and expected duration of use.
(j) Except as stated in subsection (f) of this Article, the cost of the drug and
alcohol screening tests shall be paid by the City.
(k) The City retains the right to maintain discipline or invoke disciplinary measures
in the case of conduct which may result from or be associated with alcohol
or substance abuse
43
ARTICLE 29
ALCOHOL AND DR C TFRTtN('
29. I Both the City and Union recognize that drug and alcohol abuse is a growing problem
among our nation's work force. The City and the Union also recognize the tremendous
cost, both in terms of efficiency and in human suffering caused by needless work place
accidents. Acknowledging the necessity for action, the following Alcohol and Drug
"testing Program is hereby initiated.
29.2
(a) All applicants may be subject to drug and alcohol testing.
(b) All bargaining unit employees may be subject to drug and alcohol testing as
part of an annual physical examination.
(c) In the event the City has a reasonable suspicion to believe that an employee
is under the influence of drugs or alcohol on duty, the City may require that
the employee submit to breathalyzer tests, blood tests, urinalysis, and~or other
appropriate testing. Should the employee test positive to a drug test, the City
will utilize a confirmatory process before instituting action. The City's MRO
must review all confirmation tests, positive and negative. Within five (5)
Working days after receipt of a positive confirmed test result from the testine
laboratory, the City shall inform the employee in carting of such positive test
results, the consequences of such results, and the options available to the
employee, including the right to file an administrative or legal challenge.
The City shall provide to the employee, upon request, a copy ofthe test results
(d) Within five (5) working days after receiving notice of a positive confirmed test
result, the employee will be allowed to submit information to the City explaining
or contesting the test results. If the employee's explanation or challenge of [he
positive test results is unsatisfactory to the City, within fifteen (15} days of
receipt of the explanation or challenge, a written explanation as to why the
employee's explanation is unsatisfactory, along with the report of positive results,
shall be provided by the City to the employee.
(e) In the event the City requests that an employee submit to breath, blood, urine
and/or other tests and the employee chooses not to submit to such test or tests,
the reasonable suspicion to believe the employee was under the influence shall
be justification for discipline, including discharge ~ , -
(f) If the employee submits to the tests and the results indicate alcohol or drug
42
~ N
N
~
O~
~
ri
.~+ V1
~ ~
N
a ~
t ~
t O O
00
R R Wy
m
Y 6d
u ^ N
~ d ;
C
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p
~d
a~„` '° '°
w«om
or as
='~6V 'r' ~ ~' N
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7'he City may approve an employee to take time off work with pay at the
employee's regular straight time hourly rate of pay to attend Eh1T classes. The
City will pay the employee for travel time to and from class, provided the employee
first reports to work at this assigned time and returns to work immediately following
the end of class. Should the employee be required to attend a class at a time he is
not scheduled to work, the City shall pay the employee for the time the employee
attends class at time and one-half the employee's regular straight time hourly rate of
pay. If an employee fails to successfully complete the class he shall be charged for
any pay received to attend class. These monies shall be deducted from any amounts
owed the employee by the City. The City also agrees to reimburse the employee
for the actual cost of books and tuition of the class required for EMT certification
provided the employee presents original receipts for said expenses. The books
become the property of the City and must be returned to the City when the employee
finishes the course.
28.4 Any employee covered by this Agreement who is temporarily required by the Fire Chief, or
his designee, to perform the duties of a higher classification shall receive pay at a rate of
ten percent (10%) above the empLQVee's regular rate of pity for the position of Driver/
Eneineer for each hour the employee serves in that position and ten percent (10%1
above the emolovee's regular rate of pay for the~osition of Lieutenant for each hour the
emplovee serves in that position.
It is understood that operating in the classification of Driver/Engineer when not
permanently assigned to that position shall be considered working out of class.
2. It is understood that operating in the classification of Shift Commander when not
permanently assigned to that position shall be considered working out of class.
28.5 An employee who h;s Itit his normal place of work and who is "called-back" for overtime
work shall receive a minimum payment of three (3) hours at time and one-half (I ''/z) the
employee's regular rate of pay or the actual hours worked at time and one-half (1 '/:),
whichever is greater. Provided that this section shall not include scheduled overtime and
shall not apply if hours worked as a result of a call back extend into the start of the
employee's regular work period.
40
A Date on which an employee received his probation increase (if applicable),
or date of employment.
H Date on which employee received a merit step increase, or a change in pay
grade.
C. Cost of living adjustments or general increases shall not be considered as
the date of last increase.
For purposes of determining whether or not the employee has satisfactorily
completed his initial twelve month period of employment, or has satisfactorily
performed services for the city for further merit increases, the Fire Chief shall
notify the City Manager in writing of the Chief s evaluation, with his recommendation
of merit step increase action. If the employee's performance has not been graded
by the Fire Chief as satisfactory during the time period involved, the employee
shall next be considered for a merit increase after he has worked the number of
months set forth in the merit plan.
4 When an employee is promoted to a new pay grade, he shall enter the new pay
grade at the step closest to his pay step prior to the promotion that provides a
minimum increase often percent {10%) above the prepromotional pay step
for the position of Driver/Enpineer a_nd fifteen (I %) for the position of LieuterLnt
When an employee is promoted, his anniversary date shall be adjusted (for pay
purposes) to the date of the promotion and this date shall be the date used to
calculate his future merit step increases.
All fire fighters who have passed their one (i) year probation will be promoted
to Driver/Engineer upon approval of this contract by the City Commission. .411
other fire fighters, Driver/Engineers & Lieutenants will be placed in the new
pay plan (Attachment A) on their anniversary date.
28.3 E11T or Paramedic Incentive
Each bargaining unit employee who is trained in basic life support or advanced
life support and who is certified by the Department of Health and Rehabilitative
Services to perform procedures as an Emergency Medical Technician (EMT) or
Paramedic will receive $75.00 per month as an incentive upon the presentation to
the Fire Chief of a valid, current certificate.
2 It shall be the responsibility of the bargaining unit employee to remain certified
and any loss of certification will result in an immediate termination of the
incentive bonus.
39
ARTICLE 28
WAGES OR PARAMEDIC INCENTIVE
28 I Employees hired after October I, 1994 shall enter Appendix A at the appropriate
R~.Y step as determined ~y the reement and the City Manager
282(a)Entrance salary determination.
Except as provided herein, the original appointment to the classification of fire fgh[er
or engineer will be made at the entrance rate and advancement from the entrance rate
to the maximum rate shall be by successive steps. The City Manager may approve
initial compensation at a higher rate than the minimum rate in the range for the position
classification when the needs of the service make such an action necessary Such decision
shall not be subject to the grievance or arbitration provisions of this Agreement.
(b)Advancement within a salary range.
Advancement within the merit step plan shall occur no sooner than twelve (12)
months from the employee's date of hire increase, or date of last increase
provided the employee receives a satisfactory or above performance rating
from the Fire Chief, and such an advancement is approved by the City Manager.
Thereafter, employees who have previously advanced to the top step of the pay
plan shall be eligible for an annual three percent (3%) one-time bonus increase
The annual bonus shall replace step movement and sha!I be contingent on
continued satisfactory service. The bonus shall not be paid in the employee's
base rate of pay, rather the bonus shall be paid in a lump-sum on the employee's
2nniversary date.
Employees who receive an overall above satisfactory evaluation rating shall
receive a two percent (2%) one-time bonus in addition to their normal step increase.
Employees who have advanced to the top step of the pay plan, and who receive an
overall above satisfactory evaluation rating shall receive a two percent (2%) one-
time bonus in addition to their annual bonus increase.
For the purposes of this plan, the date of the last increase shall be the most recent
date upcn which any of the fallowing actions occurred to an employee:
38
ARTICLE 27
MILEAGE ALLOWANCE
27 I Employees directed by the Fire Chief or his designee to use their private automobile
for Fire Department business, shall be compensated at the rate of $ .27 per mile.
37
ARTICLE 26
CAREER DEVELOPMEN"f /FIRE INSPECTOR
26.1 Upon presentation of an official transcript and proof of degree to the Fire Chief, each
employee in the bargaining unit who receives an Associate Degree from a college, which
degree is readily identifiable and applicable as afire-related degree, as outlined in policy
guidelines of the Division of State Fire Marshal of the Department of Insurance, shall
receive a $50.00 per month career development incentive.
26.2 Upon presentation of an official transcript and proof of degree to the Fire Chief, each
employee of the bargaining unit who receives from an accredited college or university a
Bachelor Degree, which degree curriculum includes a major study concentration area
readily identifiable and applicable to fire-related subjects, as outlined in policy guidelines
of the Division of State Fire Marshal of the Department of Insurance shall receive a
$ 110.00 per month career development incentive.
26.3 Employees receiving Career Development monies shall receive monies as accorded them
under either Section 26 I or Section 26.2. They shall not receive at the same time monies
afforded from both of these Sections.
26.4 A bargaining unit employee who possesses a Florida State Certification for Fire Safety
Inspector, will receive $100.00 per month incentive pay for each month the employee
is assigned and performs fire safety inspections- Bargaining unit members assigned to
do Fire Safety Inspections shall be used to assist the Fire MarshaUlnspector, not
replace this position except in emergency situations.
26.5 Fire department personnel that receive and hold Florida State Certification for Fire
Officer One shall be paid an additional $50.00 per month above their regular base
wage.
36
ARTICLE 25
TRAINING AND PHYSICAL FITNESS
25 I It is understood by both parties to this agreement that training is a necessary and vital
part of a fire fighter's job. It is also understood that training is considered work in
the context ofjob requirement.
25.2 It is also understood by both parties to this agreement that fire fighting is a most
strenuous and stressful form of work conducted in adverse conditions. Both parties
recognize the need for an ongoing physical fitness program. The City agrees to
maintain the current training benefits enjoyed by the members of this bargaining unit
at this time, except as otherwise provided in this Agreement.
25.3 Required training hours shall be considered hours worked for purposes of Article 15,
and employees shall be compensated accordingly.
35
AxTICI.E 24
EMPLOYEE MEALS AND CITY VEH[CLE USE
24. I Bargaining unit members may use a City vehicle for transportation to and from an
eating establishment in Atlantic Beach o: Neptune Beach if a meal period occurs
during the employee's normal working hours, and the employee due to a particular
vehicle assignment, has no access to a private vehicle. Also, if an employee is working
in the field and return to the normal place of work is impractical, a City vehicle may be
used for transportation to acquire a meal.
24.2 The Fire Chief shall have the discretion to determine when bargaining unit members
shall leave the fire station under Section 24.1. The Fire Chief shall take into consideration
the adverse effect on the operation of the department and the need for completion of work
assignments when making his determination.
34
ARTICLE 23
UNION T1h1E POOL
23 I All members of the bargaining unit who are not on probation as new employees may
contribute 12 or more hours per year (either from personal leave hours, or compensatory
time banks] to the Union time pool. Provided that the maximum number of hours which
may be accumulated in the pool under this Article is 216 hours.
23.2 This leave will be compu'ed and placed in a bank on the 1st of October each year.
23.3 The Fire Chief shall have tl-~e discretion to grant or deny use of pool time. The use of
Union Time Pool time is subject to written approval by the Union President or his
designee.
23 4 Union time pool hours not expended during the previous year will be compounded
onto the new bank of hours, beginning October 1 of each year, provided the maximum
accumulation set forth in Section 23.1 is not exceeded.
23 5 The City shall have the right to review the Article each yeaz and to eliminate Union
Time Pool if it becomes an excessive administrative burden to the Citv-
33
ARTICLE 22
AUTOMA"I ED P.AI'ROLL DEPOSIT
22. I If the bargaining unit member chooses, he may request automatic deposit of a
portion (but not all) of his payroll check into the financial establishment of his choice.
22.2 The bargaining unit member will provide the City of Atlantic Beach with the appropriate
forms from his financial establishment.
22.3 Bargaining unit members who choose to discontinue automatic payroll deposit may do
so with a two week notice to the City of Atlantic Beach
32
^_2 One 1 I I Bunker coat c@ pants
2 3 One f l l pair of suspenders.
24 One I I I pair of fire gloves.
25 One (I 1 pair of boots
26 One (I) flashlight
21.2 The City will replace or repair items listed above as they become unserviceable due
to the performance of the employee's official duties
Any claim for a repair or replacement under this Section must be accompanied by a
written explanation addressed to the Fire Chief setting forth the circumstances
necessitating the replacement or repair.
213 Any employee who damages, destroys, or loses any furnished article of uniform due
to carelessness or negligence will replace (or at the satisfaction of the City repair) the
article at his own expense, or such cost of replacement shall be deducted from the
employee's pa}
21.4 The employee shall wear the articles of the uniform listed in Section 21.1 only for
official Cit}• business, or when otherwise authorized by the Fire Chief
21.5 Upon termination of employment for any reason the employee shall return to the
City all articles of the uniform issued by the City.
21 6 The City agrees to provide for the cleaning as in the past.
21.7 With the exception of underclothing, employees shall not wear articles unless issued
to them by the City or authorized by the Fire Chief
31
ARTICLE 21
UNIFORMS AND EQUIPMENT
Z 1 1 'fhe City will furnish to bargaining unit employees an initial issue of the following
upon employment.
I One (1) white shirt.
2 One (t) dress pants.
3 One (1) pair of dress shoes.
4 One (1) pair of utility Work boots.
S One (I) pair of tennis shoes.
6 Four (4) blue work shirts.
7 Four (4) blue work pants.
8 Six (6) T-shirts.
9 One (I) tie.
10 One (I) tie clip.
I I One (1) dozen pair of socks.
12 One (1) raincoat
13 One (1) light weight jacket.
14 One(1) winterjacket.
IS One(I) badge
16 One (1) set of collar brass.
17 One (I) name plate.
I8 One (1) jump suit.
19 One (1) pager
^0 One (1) helmet with face shield.
21 One (1) PBI hood
30
AR1"ICt.s zo
BULLS"fIN BOARDS
20.1 The IAFF may be permitted to provide for its own use one bulletin board not to
exceed 4' x 3' in dimension, provided the bulletin board shall be located only in
the day room
20.2 The Union agrees it shall use the space on the bulletin board provided for herein
only for the following purposes; Notices of IAFF meetings, notices of internal
elections for IAFF officers, reports of IAFF committees, policies of the IAFF, and
notices of public bodies. In no event shall the bulletin board be used to post political
material or offensive material The President or the Secretary of the Union are the
only authorized representatives to post material on the bulletin board. Said representatives
shall initial and date all material which is posted.
20.3 The Chief or his designee shall decide whether or not Section 20.2 has been violated.
Should it be determined that a violation has occurred, the Union shall immediately
remove the posted material and the Union may lose its bulletin board privileges.
29
ARTICLE 19
SAFETY AND HEALTH
19 I The Public Employer and the Union agree that they will conform to all laws relating
to safety, health, sanitation and working conditions. The Public Employer and the
Union will cooperate in the continuing objective of eliminating safety and health
hazards where they are shown to exist.
19.2 Safety practices may be improved upon from time to time by the Public Employer
and upon recommendations of the Public Employer and the Union. Protected
devices, apparel and equipment, when provided by the Public Employer, must be
used and any failure to obey safety regulations or to use safety devices as specified
in department operating procedures and safety regulations shall result in disciplinary
action, including discharge.
19.3 The Public Employer will require all employees to be inoculated for the prevention
of Hepatitis B The scheduling of the inoculations will be determined by the Public
Employer and conducted on duty The cost of such inoculation will be home by the
City. Newly hired employees will be inoculated as soon as possible after employment.
2R
ARTICLE 18
INSURANCE
18 I fhe City agrees to continue [o provide employees with a group term life insurance
policy providing for coverage equal to the employee's annual salary rounded ,ff to
the nearest thousand dollars. The City agrees to pay the premiums for the employees'
coverage for such insurance.
18.2 The City agrees to provide group health insurance coverage through an }{MO, PPO,
and/or other insurance means for all eligible employees covered under this Agreement,
and agrees to contribute to the cost of such coverage as set forth in Section 18.3.
18.3 The City's maximum contribution for the insurance set forth in Section t 8.2 of this
article, shall be set at the per employee, per month premium set by the insurance
carrier as of January 1, 1996. It is understood and agreed to by the Union, that if
the premium set by the insurance carrier on January 1, 1996 exceeds the premium
for 1996 by more than ten (10%) percent, the Union will return to the negotiation
table to negotiate this article no later than January 31, 1996.
It is understood insurance premiums assessed by HMO, PPO and/or other insurance
carrier during the year 1996 that exceed the amount set on January 1, 1996 per
month per covered employee will be paid for by the employee.
27
ARTICLE 17
TUITION AID
17 I An employee who has achieved permanent status will be eligible to take courses which
are approved in advance by the Fire Chief as being related to fire service. Upon successful
completion of the course (grade of"C" or better is required for college accredited or any
other grade course}, the employee will be reimbursed for tuition and books required by the
course in the amount of not more than $100.00 per quarter course or $150.00 per semester
course. The employee shall submit to the Fire Chief a written request to take a specific
course, course content and cost, prior to the employee registering for the course to receive
approval for tuition reimbursement. The employee must present written evidence of
completion of the course and the grade achieved to validate payment from the Employer.
i 7 2 An employee who does not remain with the City for a minimum of one (1) F+11 year
after completion ofa course for which he has received educational assistance shall
repay the reimbursement to the City at the following rate:
Employee leaves before one year of continuous service after completion of a
course, he repays l00% of the monies received.
FmoloyeP lewec after one year of c_ontin ~o ~s c~rvi ft r nmpletion of a
course. he repays no monied
17.3 Should there be no funds available from the City Training Fund, the City will not be
required to reimburse the employee under Section I7 1
17 4 In the event the employee is eligible for tuition aide from any other source, such as, but
not limited to Veteran's Benefits, the payments due under this Article will be reduced
ba the amount of benefits paid by other sources
17 5 The City may, in its discretion, decide to provide more tuition aid than the amount
specified in Section 17.1 Such decision shall not be subject to the grievance or
arbitration provisions of this Agreement. Further, the remaining sections ofthis Article
will apply to such assistance.
26
ARTICLE 16
INJURI' 1N THE LItiE OF DUTI'
16 I Any n ermanent emhlove e covered by [his Agreement who sustains a temporary or
perma nent disability as a result of acc idental iniy[y in the source of and arisinr
plt of
em I~o yment by the silk s hall receive all benefits required ~
by the Workers ompenc ation
Laws of the Stale of Flor ida. Perma nent employees who are absent on account of i gju„
for wh ich Workers Comp ensation is authorized shall a written request to the C itv
Mana ¢er be allowed to t ake On-the- Job-Ini~ Leave in an amp mr request in addi tinn
to Wo rkers Compensatio n: except h owever that in no ca se all th .tot a_mo nt p aid
for bo th Workers Compe nsation and OJI Leave gxrgerl th e amount of wages ro wh ich
t~~ ployee would ordi narily have b een entitled had he o nr t,,.an i yiured lT6a am nnnt
of O11 Leave when comb ined with th e Workmans Conroe cation mo mt shall Gq ia~ r~Tn
the em ployee's normal ne t a_Rer all d eductions have been t aken). Any amount paid to the
smpL yg by th ity for OJI Leave wtich is subsea
uently Lpad througjt Workers
Comp ensation and result s in pgyment '
exc~ding the emp~ yee'c normal salary as ou tlined
above shall be reimburse d by the emp loyee to the Citv
1G.2 On-the-Job-Ini~ Leave granted shall be in addition to normal acs red Per al lezve
Any employee so injured must report the accident to his G~pervicnr before the end of the
shift during which the accident occurred or not later than 72 hours thereaft r to th on
duty supervisor
16.3 Employees receiving On-the-Job-Iniyry Leave still not work at arq~ secondary jobs nr ar
any outside employment Failure to observe this rule cha 1 result .n fnrfe~rnre of any
On-the-Job-Injury Leave
25
15 Z .M employee shall be paid at the rate of one and one-half (I 'i:} times his regular
hourly rate for time worked in excess of a twenty-four (24) continuous hour work
shift as follows
Fcr any amount of time worked into the twenty-fifth (25th) hour, the employee
shall receive a minimum of one (1) hour overtime pay.
b. For any time over one (1) hour worked passed the twenty-fifth (25th) hour of
continuous work, the employee shall be paid by the quarter hour increment, to the
nearest quarter hour.
15.3 Upon proof of attending court pursuant to subpoena or other court order involving
a job related case, not as a plaintiff in litigation agairtst the City, an employee who is
required to be absent from a scheduled work day will receive leave with pay equal
to his normal pay for the hours he attends court, provided he remits to the City any
subpoena and witness fees received.
15.4 Upon proof of attending court pursuant to a subpoena or other court order involving
a job related case, not as a plaintiff in litigation against the City, an off-duty employee
will receive pay equal to his regular hourly rate of pay for the hours he attends court,
provided he remits to the City any subpoena and witness fees received.
15.5 Upon proof of attending jury duty, an employee who is required to be absent from
a scheduled work day will receive leave with pay equal to his normal pay for the
hours he performs jury service, provided he remits to the City any jury fees received.
24
AR"aCLE 15
HOURS OF \VORK AND OVERTIME
15 I fhe practice of computing hours worked and overtime shall be based or. a basic work
period for bargaining unit employees which shall be twenty-eight (28) days, and the
tour of duty will be twenty-four (24) hours on and forty-eight (48) hours off Personal
leave hours, compensatory leave hours, and kelly hours taken off shall be counted as
hours worked for the purpose of computing hours worked and overtime.
Bargaining unit employee's basic work period is based on the Fair Labor and Standards
Act Maximum Hours Standard of 212 hours per work period. Overtime shall be based
on this hours standard.
The pay plan includes the basic salary schedule as shown in Appendix A, of this
Agreement. The pay plan assumes a work week period of 53 hours per work week,
however, the use of Kelly Hours shall be utilized to reduce the work week of fire
fighter personnel to 53 hours on an average work week. For purposes of pay
remuneration and payroll processing, the following shall apply:
a Fire fighter personnel shall receive compensatory hours in the amount of
eighteen (I8) hours every twenty-eight (28) day work period, hereafter known
as Kelly Hours, as a schedule adjustment so arranged as to make the work
period average 53 hours per work week.
b Kelly Hours may be taken by the employee at the convenience of the Fire
Department. Kelly Fours may be accrued to a maximum ofone-hundred-fifty
(I 50) Once the maximum of 150 hours is accrued, no further Kelly Hours
may be accrued and all further earned Kelly Hours shall be taken off When
this maximum hours accrued level is reached, Kelly Hours offwill be assigned
by the Fire Chief in increments of 24 hours. All Kelly Hours must be utilized
by compensatory time off within the fiscal year in which they are earned, unless
prior written approval is received by the Fire Chief.
Employees shall not be paid for unused Kelly Days upon termination of
employment.
23
ARTICLE 14
BEREAVEMENT LEAVE
14. I Employees covered by this agreement may be granted, upon approval of the Fire Chief
and City Manager, time off with pay not to exceed three calendar days, in the event of
a death in the employee's immediate family for the purpose of attending the funeral of
the deceased relative.
14.2 The employee's immediate family shall be defined as the employee's spouse, father,
mother, son, daughter, brother, sister, father-in-law, mother-in-law, grandpazents,
and any other member of kinship who may be residing under the same roof with an
employee during the time of death.
14.3 Funeral leave or bereavement leave shall not be charged to personal leave days.
14.4 The employee may be required to provide the Fire Chief with verification of death
before compensation is approved.
~~
.ARTICI_f: 13
MILITARI' LEAVE
13 I "fhe employer and the union agree to comply with the provisions set forth in the
Vietnam Era Veteran's Readjustment Assistance Act of 1974 (formerly the Military
Selective Service Act of 1967).
132 Employees who by reason of membership in the United States Military Reserve or the
National Guard, and who by the appropriate authority are ordered to attend annual
training periods, shall be granted leave with pay for such training not to exceed
seventeen (17) working days annually, and shall not have this time deducted from
personal leave hours
13.3 No employee entitled to military leave shall lose the rank, grade, rating, or seniority
held by him at the time such leave is granted.
13.4 Employees requesting military leave are responsible for notifying the Fire Chief as
soon as possible of the dates for such training period (s)and to provide an official
set of orders.
21
ARTICLE 12
LEAVES OF ABSENCE W[THOUT PAY
12 I Leaves of absence without pay may be granted for various reasons deemed
acceptable to management.
12 2 All leaves, with or without pay, must be requested by the employee in writing and
must be approved by the City Manager in writing before becoming effective.
123 An employee's starting date will be adjusted for leaves of absence without pay.
12.4 The decision whether to grant or to deny a request for leave without pay shall
not be subject to the grievance or arbitration procedures of this Agreement.
20
I~ No Personal Leave Hours may accumulate to an employee on leave without
pay, ur one +vho has been suspended for disciplinary purposes
g Subject to the restrictions contained in this Agreement, Personal Leave Hours
Shall accumulate during each pay period and shall be credited to the employee
at the end of the pay period.
h An eligible employee who resigns with at least two weeks notice or whose
employment has not been involuntarily terminated shall be paid for any unused
accruals. However, in no event shall the employee be paid for any unused
accruals exceeding 960 hours.
i. Employees with more than one year of service are required to utilize a minimum
amount of Personal Leave Hours each calendaz year. Cashing in Personal Leave
Hours shall not be considered "Utilization." Required minimums not taken as
provided will be forfeited unless otherwise approved by the Fire Chief. The accrual
rate of Personal Leave Hours and the minimum amount of utilization of Personal
Leave Hours shall be determined as follows:
TENURE Maximum No Of Personal Leave Hrs. Minimum Utilization
Accumulated Each Bi-Weekly Pay Period Per Year
(Provided maximum cap
Has not been reached)
st year 7.01 0
2nd year 7.01 40
Beg. 3rd through 4th year 7.01 40
Beg. 5th through 9th year 9 06 80
Beg. 10th through 14th year 11.10 80
Beg 15th and over 13.34 80
19
ARTICLE 11
PERSONAL LEAVE HOURS
The "Personal Leave Hours" concept is an advancement from the traditional
vacation and sick leave system. Personal leave hours are not to be considered
compensation for services rendered. All bargaining unit employees may be
absent from work and still receive regular wages provided the employee follows
the procedures set forth in this Article and receives prior approval from the Fire
Chief or his designee.
b. The Fire Chief or the Chief s designee shall have the discretion to grant or deny
the use of personal leave hours. Personal leave must betaken in one (1) personal
leave hour or more increments. Approval of leave may be suspended if in the
discretion of the Chief such leave would have an adverse effect on the operation
of the Department.
c- Employees may accumulate Personal Leave Hours up to a maximum of 960
hours. Thereafter, employees must utilize their Personal Leave Hours or
forfeit the ability to accumulate any additional hours.
d. For Personal Leave Hours used for illness, the City always retains the right
to require medical documentation of the illness.
e For hours permissibly accumulated under this Article, the employee may elect
to be paid in cash (upon completion of one year of continuous, uninterrupted
employment with the city) or choose to continue to accrue the days up to the
maximum accrual level set forth in this Article. For the purpose of cashing in
accrued leave time, the Public Employer will permit the employee to make a
request for payment two times during the year as follows: on the first payday
in June, and on the first payday in December- Cash withdrawals are restricted
to the excess over 120 hours in the Personal Leave Account on the designated
withdrawal date. Request forms are available in City Hall. Requests must be
submitted at least two weeks preceding each of the above dates.
IS
10 7 for purposes of the Article, all holidays shall commence at 12.01 a m. on the holiday
(as set forth in Section 10 I) and continue for twenty-four (24) uninterrupted hours
for all shift employees
10.8 The accrual and pay-out of compensatory time under this Section shall be governed
by the provisions of Article 15
17
ARTICLE 10
HOLIDAYS
10.1 The following are recognized as holidays under the terms of this agreement
New fears Day
Martin Luther King Day
President's Day
Memorial Day
Independence Uay
Labor Day
Thanksgiving Day
Christmas Day
Employee's Birthday
January 1st
3rd Monday in January
3rd Monday in February
Last Monday in May
July 4th
1st Monday in September
4th Thursday in November
December 25th
Any day that the City Commission may designate.
10.2 Employees who do not work on the holiday shall receive at the discretion of the Public
Employer either twelve (12) hours pay at the employee's regular straight time hourly rate
of pay or twelve (12) hours of compensatory time paid to the employee no later than
the first payday in December of the year earned.
10.3 Employees who work on the holiday shall receive double their regular straight time
hourly rate of pay for each hour worked during the declared holiday. In addition,
such employees shall be credited with twelve (12) hours of compensatory time paid
to the employee no later than the first payday in December of the year earned.
10.4 In order to be eligible for holiday pay or compensatory time, the employee must have
worked the last scheduled working day immediately prior to the holiday and the first
regularly scheduled working day immediately after the holiday unless the employee
is on paid vacation, military leave, sick leave substantiated by a doctor's certificate,
or other absences excused by the Fire Chief.
10.5 Employees who have been assigned holiday work and fail to report for and perform
such work without reasonable cause shall not receive pay for the holiday or compensatory
time.
10.6 Employees who are on leave of absence without pay or layoff on the holiday shall not
receive pay for the holiday or compensatory time.
16
Arbitrator's decision is not outside or beyond the scope of the Arbitrator's jurisdiction as
described by PER(' or is not in violation of public policy. The authority and responsibility
of the Public Employer, as provided by Florida Law, shall not be usurped in any matter.
9 4 The arbitrator will charge the cost of his service to the losing party of each grievance.
Each side will pay its own representative, including but not limited to attorney, and
witnesses. Both parties shall share in the cost of a court reporter. If the Citv Iequests a
transcript. the Uton will be provided a copy at normal copyjnQ costs charged by the
City [f the Orion requects a tranccrjpl th ity wt_II b~provided a campy at no a
copvinrz costs.
9.5 The commencing of legal proceedings against the City or any managerial employee of the
City in a court of law or equity or before the Public Employees Relations Commission, or
any other administrative agency by an employee, the City's grievance procedure, or group
of employees, for alleged violation (s) of the expressed terms of the agreement shall be
deemed a waiver to resort to the Grievance or arbitration procedures contained herein for
resolution of the alleged violation of the terms of this agreement. Additionally, the
commencing of legal proceedings against the Union in a court of law or equity or before
the Public Employees Relations Commission, or any other administrative agency, by the
City or any of its managerial employees for alleged violation (s) of the expressed terms of
this agreement shall be deemed a waiver by such employee or the City of the ability to
resort to the Grievance or Arbitration procedures contained herein for resolution of the
alleged violation of the terms of this agreement. Likewise, the utilization of the Grievance
or Arbitration procedures in this agreement for the resolution of alleged violations of this
agreement shall constitute a waiver of any rights the parry who initiated the grievance
may have to review by the Public Employees Relations Commission, the City's grievance
procedure, or any other administrative agency.
9.6 Prior to initiating judicial review by any court for any alleged violation of this agreement,
the grievance procedure must be completely exhausted.
15
ARTICLE 9
ARBITRATION PROCEDURE
9 I Whenever the Union requests arbitration in accordance with the provisions of the
Grievance Article, the parties shall within five (5) working days following the request for
arbitration, jointly request the Federal Mediation and Conciliation Service to submit a
panel of seven (7) arbitrators, each of whom shall be a member of the National Academy
of Arbitrators. Arbitrators shall be selected from such panel by alternately striking names
from this list (the grieving party shall make the first strike) until the last name on the list
is reached.
9.2 The limitations of the powers of the Arbitrator are as follows:
(a) The Arbitrator shall not have the power to add to, subtract from, or alter the
terms of this Agreement;
(b) The Arbitrator shall have no power to establish wage scales, rates for new jobs,
or to change any wage;
(c) The Arbitrator shall have only the power to rule on matters arising under this
Agreement and is confined exclusively to the question (s) which is presented to
him which question (s) must be actual and existing.
(d) If the subject of the grievance submitted to arbitration concerns disciplinary
measures (including discharge) taken against one or more employees, the Arbitrator
is only empowered to pass upon whether the employee or employees concerned
actually committed, participated in, or were responsible for the act of misconduct.
The Arbitrator is without authority to pass upon the nature, extent, or severity of
the disciplinary measure (s) taken, such determination being solely a managerial
prerogative. If the Arbitrator finds that the employee has not committed,
participated in, or was not responsible for, the act of misconduct for which he has
been disciplined, the Arbitrator has the power to make the employee or employees
whole, including ordering back-pay (less compe:tsation received from any other
sources) for time lost, and reinstatement when applicable.
9.3 There shall be no appeal from the Arbitrator's decision; it shall be final and binding on the
union and on all bargaining unit employees and on the Public Employer, provided the
14
having such grievances adjusted without the intervention of the bargaining agent, if the
adjustment is not inconsistent with the terms of the collective bargaining agreement then
in effect and if the bargaining agent has been given reasonable opportunity to be present
at any meeting called for the resolution of such grievances.
13
working days within return to his job to orally present his grievance. Discussions will be
informal for the purpose of settling differences in the simplest and most effective manner.
fhe Fire Chief will discuss and make an effort to resolve all legitimate grievances with
fairness and justice for both the grievant and the public employer. The Fire Chief shall
orally communicate a decision to the grievant within five (5) working days from the date
the grievance was presented to him
Step 2 - If the grievance is not settled at the first step, the grievant within five (5) working
days of the dreicion of the Fire Chief in Step t shall present the Qrieva_nce in written form (in
compliance with Section 9.4) to the Fire Chief with a copy to the City Manager. The Fire Chief
or his designee, shall investigate the alleged grievance and shall within ten (10) working days of
receipt of the written grievance conduct a meeting with the grievant and the Union President or
his altemate as govemed by Article # 1, Section 1.2 and 1.3. The Fire Chief or his designee shall
notify the grievant of his decision no later than ten (10) working days following the meeting date.
Step 3 - If the grievance is not settled at the second step, the grievant within five (5) working
days from the date of the Fire Chief s decision shall present the written grievance to the City
Manager or his designee. The City Manager or his designee shall investigate the alleged
grievance and may within five (5) working days of receipt of the written grievance conduct a
meeting with Public Employer representatives, the grievant and the Union President, or his
alternate as governed by Article ii 1, Section 1.2 and 1.3. The City Manager or his designee
shall notify the grievant in writing of his decision not later than ten (10) working days subsequent
to the date the grievance was received by the City Manager.
Step 4 - If a grievance, as defined in the Article has not been satisfactorily resolved within the
Grievance procedure, the Union may request arbitration in writing to the Office of the City
Manager no later then ten (10) working days after the response is received in Step 3 of the
Grievance Procedure
8 V It is the mutual desire of the Employer and the Union that grievances shall be resolved as
quickly as possible and to that end the time limits set forth in this Article are to be strictly
enforced The time limits may only be extended by mutual written agreement. The term
"work days" as used in the Article include Monday through Friday of each work week
regardless of the grievant's work schedule. For the purpose of calculating time limits, the
day on which a grievance, or a reply by management to a grievance, is received, shall not
be counted. Failure of management to observe the time limits for any step in the
Grievance procedure without a mutually agreed written extension of time shall entitle the
grievant for the Union in the case of Step 4) to advance the grievance to the next step.
Failure of the grievant (or the Union in the case of Step 4) to observe the time limits for
am• steps in this Article without a mutually agreed written extension of time shall
terminate the erievance
S 7 tiothing in this part shall be construed to prevent any public employee from presenting, at
anv time. his own grievances, in person or by legal counsel, to the Public employer and
12
ARTICLE 8
GRIEb'ANCE PROCEDURE
8 I In a mutual efTort to provide harmonious working relations between the parties to this
Agreement, it is agreed to and understood by both parties that there shall be a procedure
for the resolution of grievances between the parties arising from an alleged violation of
specific terms of this Agreement, as provided in this Article.
8.2 For the purpose of the Agreement, a grievance is defined as a claim or complaint that the
Public Employer Itas violated a specific provision of this Agreement, provided such
specific provision is not a management prerogative and is subject to the grievance and
arbitration procedures of this Agreement.
8 3 Grievances may be taken up during the working time of the grievant upon the mutual
agreement between the Public Employer and the Union._ If the grieved employee requeetc
1Lnion representation_ the grievant will notify the i apd the union of any meeting called
for the resolution of such grievances If the grieved employee does not request Union
representation the City will notify the Union of any meeting called for the resolurion of
such grievance and the union will be allowed attend n at mrh meetine,
8.4 All grievances proceeding to Step 1[ must be reduced to writing and must contain the
following information:
(a) The specific Article and Section of the Agreement alleged to have been violated
by the Public Employer;
(b) A full statement of the grievance, giving a complete description of the facts and
dates and times of the events involved in the alleged violation, and the specific
remedy desired by the grievant;
(c) Signature of grievant and date signed; and,
(d) Designation of the specific Union representative (must be an elected officer,
steward, or Union Business Agent) if the grievant request Union representation.
Failure of the grievant to comply with this Section shall make the grievance null and void.
8 5 .All grievances shall be processed in accordance with the following procedure;
Step I -The grievant shall orally present his grievance to the Fire Chief within ten (101
working days of the occurrence of the action giving rise to the grievance, provided that
should the action giving rise to the grievance occur while the employee is on authorized
paid leave of absence or is on his scheduled day off the grievant shall have ten (10l
PREVAILING RIGHTS
All rights privileges and working conditions enioved by the a vees on the effective date
of the Agreement which are not included in this Ag7eement that are considered rea_~nable
and {Leer will not be chaneed arbitrarily or capriciously.
10
ARTICLE 7
RULES AND REGULATIONS
7 1 The City shall have the right to establish, maintain, and enforce, rescind, amend, or
change, reasonable rules and regulations and standard operational procedures.
7 2 Failure to i i an employee for violation of these rules, regulations and/or
standard operational procedures will not effect the right of the City to discipline
the same or other employees for the same or other violations.
7 3 Any employee violating a rule or regulation or standard operational procedure
may be subject to disciplinary action, including dismissal for cause.
7.4 All bargaining unit employees, regardless of union affiliation, are subject to all City
rules and regulations pertaining to the conduct of Ciry employees unless specifically
exempted by provisions of the Agreement.
7.5 Any cha_"e es to De~tment Rules a_nd Re¢ulations Standard Oceratiott?t Proc?t!ures_
or ity Pe rsonnel will be forwazd ed to the Union two weeks before those rules
become e ffective,~.~pt in an em ery~y declared by the ity Mana¢er.
9
..:.._ .__ ._ _f~, '-_
ART[CLE 6
PROBATIONARY EMPLOYEES
6 I All employees shall be classified as probationary employees for the first twelve (12)
months of continuous uninterrupted employment. The probationary period shall apply
for all new employees in a new job classification (new employee or an employee who
has been transferred, promoted, or demoted ). The City Manager has the discretion
to extend the probationary period for an additional six (b) months for cause. Except
in the case of a promotion to a new position which is set forth below, at any time
during the probationary period the Public Employer may decide to discontinue the
employment relationship with the probationary employee. Such decision to discontinue
the employment relationship shall not be subject to the grievance or arbitration procedures
of this collective bargaining Agreement. Shorter periods of employment shall not be
cumulative. Provisions as to seniority shah not apply to probationary employees,
rather seniority shall date back to the time of hire after an employee has successfully
completed his probationary period. If more than one employee is hired on the same
day, seniority shall be determined by the City Manager or Fire Chief.
6.2 Employees who are subject to a probationary period because of promotion to a new
position shall be returned to the position they held prior to the promotion at the
employee's former pay should management determine that the employee is not
successfully completing the probationary period. However, nothing shall prevent the
Employer from discharging, suspending or otherwise disciplining, the promoted
employee during the probationary period for cause. Further, should the promoted
employee be returned to his former position for failing to satisfactorily complete the
probationary period, the Employer shall have the right to terminate the individual
who filled the promoted employee's former position. Such termination shall not be
subject to the grievance or arbitration provisions of this Agreement.
8
not included in this Agreement, but which were in effect prior to entering into this
Agreement or instituted thereafter, nor shall the employees have the binding right to
such matters
5.4 It is agreed that every incidental duty connected with operations enumerated in
job descriptions is not always comprehensive and employees at the discretion of the
City may be required to perform duties not within their specific job descriptions as long
as they are IN relation to Fire Department operations and have the approval of the
Fire Chief
5.5 Whenever it is determined that civil emergency conditions exist, including riots, civil
disorder, hurricane conditions, or similar catastrophes, the provisions of this Agreement
may be suspended by the Mayor, City Manager and or Chief of Police during the time
of the declared emergency provided that wage rates and monetary fringe benefits shall
not be suspended.
5 6 The Public Employer's failure to exercise any function or right hereby reserved to it,
or its exercising any function or right in a particular way, shall not be deemed a waiver
of this right to exercise such function or right, nor preclude the Public Employer from
exercising the same in some other way not in conflict with the expressed provisions of this
Agreement.
ARTICLE 5
MANAGEMEN"f RIGHTS
5 I Except as expressly provided for in this Agreement, the Public Employer retains the
sole and exclusive right to manage its operations and direct the work of the bargaining
unit employee, including the rights to decide the number and location of stations, the
operation of motorized equipment, the scope of service to be performed, the methods
of service, the schedule of work time; to contract and subcontract existing and future
work; to determine whether and to what extent the work required in its operation shall
be performed by employees covered by the Agreement; to maintain order and efficiency
in its stations and locations; to curtail or discontinue temporarily or permanently, in
whole or in part, operation whenever in the opinion of the Public Employer good
business judgement makes such curtailment or discontinuance advisable; to hire, lay-off,
assign, transfer, promote, demote and deterrrune the qualifications of employees; to create
new job classifications and to create and amend job descriptions; to determine the
starting and quitting time and the number of hours to be worked; to require an employee
to take a physical or mental examination, given by a health service or physician or
psychiatrist selected by the Public Employer; to assign overtime work; to demote,
suspend without pay, and discharge employees for cause (in the case of a demotion,
suspension or discharge decision, the proposed action shall be reviewed by the City
Manager before it is implemented); and to have complete authority to exercise those
rights and powers incidental thereto, including the right to make unilateral change,
subject only to such regulations governing the exercise of these rights as are expressly
and specifically provided in this Agreement.
5 2 The above rights of the Public Employer are not all inclusive or indicate the type of
matters or rights which belong to and are inherent to the Public Employer in its
capacity as manager of the Fire Department of the City. Any of the rights, powers,
and authority the Employer had prior to entering into this collective bargaining
agreement are retained by the Employer, except as expressly and specifically abridged,
delegated, granted or modified by this Agreement. The inherent and common law
management rights, function privileges and prerogatives which the Employer has not
expressly modified or restricted by a specific provision of this Agreement and not in
any way, directly or indirectly, subject to the grievance or arbitration procedures, and
the Employer has no obligation to bargain over the decision to exercise such rights,
functions, prerogative and privileges, or the effects of such decisions.
5 3 Any and all aspects of wages, hours, and working conditions, which are not specifically
covered by this Agreement, may be initiated, instituted, continued or discontinued
without notification of or consultation with the Union The Public Employer is not
required to continue voluntary aspects of wages, hours, and working conditions
6
ARTICLE 4
EMPLOYMENT GUIDELINES
4.l
A The Union, it's representatives, members or any persons acting on their behalf,
agree that the following "unlawful acts" as defined in Chapter 447, Florida
Statutes are prohibited;
Solicitation of public employees during working hours of any employee
who is involved in the solicitation; and
2 Distributing literature during working hours in areas where the work of
the public employees is performed.
This Section shall not be construed to prohibit the distribution of literature
during the employee's lunch hour or in such areas not specifically devoted to
the performance of the employee's official duties.
B The circuit courts of the State shall have jurisdiction to enforce the provisions
of this Section by injunction and contempt proceedings if necessary. A public
employee who is convicted of violation of any provision of this Section may be
discharged or otherwise disciplined by the Public Employer notwithstanding
further provisions of this or any other agreement.
C No employee organization shall directly or indirectly pay any fines or penalties
assessed against individuals pursuant to the provisions ofthis Article.
4 2 7'he Public Employer and Union agree that the basic intent of this Agreement is to
provide a fair day's work in return for a fair day's pay and to provide conditions of
employment suitable to maintain a competent work force. The Public Employer and
Union affirm the joint opposition to any discriminatory practices in connection with
employment, promotion, training or assignment, remembering that the public interest
requires full utilization of employees' skills and ability without regard to race, color,
creed, religion, national origin or sex.
ARTICLE 3
NO STRIKE PROVISION
3 I The Union and bargaining unit members shall have no right to instigate, promote,
sponsor, engage in, or condone any work stoppage, boywtt, slowdown, strike,
intentional disruption of City operations, or to withhold services for any reason.
Each employee who holds a position in the Union occupies also a position of
special trust and responsibility in maintaining and bringing about compliance with
this Article, the strike prohibition of Section 447.505, Florida Statutes, and the
Constitution of the State of Florida, Article 1, Section 6.
3.2 The Union, it's officers, agents, stewards and other representatives agree that it
is their continuing obligation and responsibility to maintain compliance with this
Article and the law, including their responsibility to abide by the provisions of this
Article and the law by remaining at work during any interruption which may be
initiated by others; and including their responsibility, in the event of breach of this
Article or the law by other employees, and upon the request of the City, to
encourage and direct employees violating this Article or the law to return to work,
and to disavow the strike publicly.
3.3 In addition to the penalties set forth in Section 447.507, Florida Statutes, any and
all employees who violate any provision of the law prohibiting strikes or this Article
may be disciplined, up to and including discharge for cause, by the City.
3 4 The circuit courts of the State shall have jurisdiction to enforce the provisions of
this Section by ex pane injunction and contempt proceedings, if necessary.
3 5 For the purpose of this Article, it is agreed that the Union shall be responsible and
liable for any act committed by any of their officers, agents, and/or representatives,
which act constitutes a violation of State law, city ordinance, or policy, or the
provisions available to the City under State law. In the evem of a breach of the
provisions herein, the City shall have the right, without further notice, to suspend
this Collective Bargaining Agreement and withdraw recognition from the Association.
4
ARTICLE 2
PAYROLL DEDUCTIONS AND DUES
2. I Upon receipt of a written authorization from the employee covered by this Agreement,
the Public Employer will deduct from the employee's pay the amount owed to the Union
by such employee for dues. [t is understood that this provision will provide for deductions
equal to the number of pay periods per year. The Public Employer will submit to the
Union the deducted sums within fifteen (15) calendar days. Changes in the Union
membership dues and rates will be certified to the Public Employer in writing over
the signature of the President of the Union and shall be done at least thirty (30) calendar
days in advance of the effective date of such change. The Public Employer's remittance
will be deemed correct if the Union does not give written notice to the Public Employer
within two (2) calendar days after remittance is received, of its belief and reasons
stated therefor, that the remittance is incorrect.
2.2 The Union will indemnify, defend and hold the Public Employer harmless against any
claim made, and against any suit instituted, against the Public Employer as the result
of any check-aff of Union dues.
2.3 An employee may revoke his authorization for deduction of dues provided the employee
gives thirty (30) calendar days written notice to the Public Employer and the Union.
Upon receipt of such notification, the Public Employer shall terminate dues on the pay
date immediately following the expiration of the thirty (30) calendar days notice period.
2.4 No deduction shall be made from the pay of an employee for any payroll period in
which the employee's net earnings for that payroll period are less than the amount
of dues to be checked off. i~ei earnings shall mean, net after required deductions
of federal taxes, social security, pensions, credit union, and health and life insurance.
ARTICLE f
l . l Pursuant to and in accordance with alt applicable provisions of Part II of Chapter 447,
Florida Statutes, the Public Employer recognises the lAFF as the exclusive collective
bargaining representative for those employees in the unit certified by PERC
(Certification No. 917) in the Atlantic Beach Fire Department for the purpose of
bargaining collectively in the determination of the wages, hours and terms and conditions
of employment of those public employees within the following bargaining unit:
III~luds~: All regular full-time fire fighters and engineers employed by the
City of Atlantic Beach.
Fx l~ Fire Chief, fire lieutenants, and all other employees of the City of
Atlantic Beach.
It is further understood and agreed that the President or the alternate of the IAFF will
be the official spokesman for the Union in any matter between the Union and the
Public Employer, only however, on the matters which the Union has authority
regarding its membership. The President shall designate in writing the name of the
alternate.
1.2 Any alternate shall be designated by the Union in writing. The period of time covered
by such designation shall be included in the written designation. A written list of the
accredited officers and representatives of the Union shall be furnished to the Public
Employer immediately after their appointment and the Public Employer shall be
notified of any changes of said representatives within ten (10) days.
ARTICLE I
RECOGNITION
1 I Pursuant to and in accordance with all applicable provisions of Part II of Chapter 447,
Florida Statutes, the Public Employer recognizes the IAFF as the exclusive collective
bargaining representative for those employees in the unit certified by PERC
(Certification No. NN-92-068) in the Atlantic Beach Fire Department for the purpose of
bargaining collectively in the determination of the wages, hours and terms and conditions
of employment of those public employees within the following bargaining unit:
lnclstdsd All regular full-time fire lieutenants and engineers employed by the
City of Atlantic Beach.
Excluded: Fire Chief, fire lieutenants, and all other employees of the City of
Atlantic Beach.
It is further understood and agrezd that the President or the alternate of the [AFF will
be the official spokesman for the Union in any matter between the Union and the
Public Employer, only however, on the matters which the Union has author ity
regarding its membership. The President shall designate in writing the name of the
altemate
1.2 Any alternate shall be designated by the Union in writing. The period of time covered
by such designation shall be included in the written designation. A written Gs[ of the
accredited offs, ers and representatives of the Union shall be fiunished to the Public
Employer immediately after their appointment and the Public Employer shall be
notified of any changes of said representatives within ten (] 0) days.
AGREEMENT
THIS AGREEMENT is entered into this of 1996,
between the City of Atlantic Beach, hereinafter referred to as the Public Employer, or City,
and the International Association of Fire Fighters, Local 2622, hereinafter referred to as the
Union or Association. It is understood that the Fire Department of the City of Atlantic Beach is
engaged in furnishing essential comfort and general well being to the public and both parties
hereto recognize the need of continuous and reliable service to the public- It is the intent and
purpose of the Agreement to set forth herein basic and full agreement between the parties
concerning rates of pay, hours, and terms and conditions of employment, and to provide for
equitable and peaceful adjustment of differences which may arise. There shall be no individual
arrangement contrary to the terms herein provided.
Whenever a male pronoun is used in the Agreement, it shall be construed to include
reference to both sexes.
PROFESSIONAL FIRE FIGHTERS OF JACKSONVILLE BEACH
716 Magnolia St. Neptune reach, Fla. 32266 ph. (90C) 2C6-7527
Richard B. Brown
Business ]-gant
IAFF, Local 2622
Jim Jarboe
Asst. City Manager
800 Seminole Rd.
Atlantic Beach, FI. 32233
Dear Mr. Jarboe:
HAND DELIVERED
November 21, 1995
A ratification vote .vas taken on this date for the newly negotiated 1995-98 Agreement
between the City of Atlantic Beach and the International Association of Fire Fighters, Local 2622.
The contract was ratified by a majority vote of the membership.
I would like to extend my personal thanks to you for the professional manner in which the
negotiations were conducted. It has been my pleasure to sit at the negotiating table with you and 1
hope that we will have occasion to work together in the future.
Sincerely,
(~~a-P ~•
Richard H. Brown
cc: bb
file
CITY OF
rltfa.rt~c s~ieatlt - ~lazida
To: o~and City Commission
l'W`
From arboe, F've Contract Negotiator
i
Re: Fve Labor Contract
moo sr:w~~x.e i<oan
:1'17.:~5'I'I~' Rr::V'H. FI ~~HIDA :{YT33-sans
'!~r:Lr:PIIUVF: ~swa~. 'Sa;-:iriUO
u'~~•mt ., ~z.;.,r>n
Please find attached the negotiated Fire Contract for FY 95/96 through FY 97/98. The contract is
being submitted to you for your action. [fyou have any additional questions concerning this
issue, please contact me.
. ,-
CITY OF
1~faatic b"eacl - ~fa~uda
)
-- ~' ----
--- -
~XII.C~~IxLi?x~tIIZi
1V'f II[IZI~:Ati. the o9rbruion of Arbor Uay n~as first obscncd in 187^_ with the planting of
more than a million trees in the tit;tic of'~ebrtska, and
and
1l'I II'.IZF:1S, arbor Ihn is no+s an annual cdcbrttion throughout the nation and the +sorld,
11`I If{Rh:AS, [re~•s can reduce erosion of our precious soil. dean the air, moderate the
tempcrahuc, reduce our hcatirr_ and airline costs. and pro+~ide habitat t~tr our ++~ildlife, and
1~'1II{RI!:1ti, vecs arc a renc++ahle resource eicing us paper, building, material and fuel, and
prcr+idine countless products made of +sood. and
\V'I Ib:RI{:~5. trees in our cite increase propertc +~alues, enhance the economic s~itali[~~ of our
businesses and scne to hrautit~ our annmunitc. and
1b'I IFRL:IS, trees, +chere+er the~• arc planted, arc a source of joa and a symbol of rene++'al
NO\1. "ff it{KI{FORF. I. I,+ntan "f hletdter, ~tacor of the ('itc of:ltlantic Beach. do heretic
proclaim .lamtarc 211. 1996- as
:~xl;ox o:~i
in the Cih o(Atlanuc Beach and urge all citrons to celebrate Arbor Ua_c and to support etlbrts to
protect our trees and +cnodlands, and
Further. I urge all citizens to plant trees firr the hcaut} and well being of this and future
11 11 I f\I{Sti 11III:RLOP I ha+e set me hand and
cauxd the otTicial seal of the ('ih of Atlantic Beach
to he atliscd this 8th dac ofJanuan. 1996_
I.l'\t:\\ l FI.ICf('HISR
!+tacor
acncratums
EXHIBIT A
DATE: 27 December 1995
TO: The Atlantic Beach City Commission
FROM: Commissioner Meserve
RE: Selection of a City Manager
Dear fellow Commissioners: The Commission is faced with selecting
a replacement City Manager. At the same time, the next six months
to a year are filled with completing some very important and
challenging issues, including:
o The refinancing of debt for the City Hall and other
projects.
o Establishing and authorizing the financial package for the
Sewer/water construction projects, and Barnett Loan
refinancing.
o Dealing with EPA and other agencies on the issues of
consent orders on our Sewer System.
o Completing design packages and initiating construction
contracts on the initial Sewer/Water projects.
o Completing contract negotiations with the various city
employee groups.
o Continuing investigation of alternative financing of
improvements to the new park land acquisition.
o Continuing negotiations with Jacksonville on the interlocal
agreement.
o Continuing to deal with the State on the land annexation
issue.
In my view two specific short term needs are to have a City Manager
who is familiar with the above list of issues, and secondly not tie
up the Commission with another challenge at this time.
In order to address the two challenges I would ask the Commission
consider the following suggestion. Jim Jarboe is the acting City
Manager, and I would propose we put him on a one year contract as
City Manager. By doing so we could postpone any global search for
a replacement. It would allow us time to assess Jim Jarboe in the
position and make a determination, from both sides, whether it
would be good for all parties to make the move a permanent one. Zf
not we could simply reactivate the search.
Jim Jarboe certainly knows the issues and the personalities of the
Commission, and the Staff. We would save some considerable funds by
not filling in the Deputy position during that time frame.
Preliminary discussions with Jim indicate that would be workable,
and that he would be willing to consider such a contract.
Page Four
Minutes of Special Called Meeting
December 27, 1995
With reference to the proposed capital improvement projects, the Mayor suggested that extra
meetings be scheduled to inform the public and receive public input regarding the projects.
There being no further discussion, the Mayor declared the meeting adjourned at 6 30 pm.
Lyman T. Fletcher
Mayor/Presiding Officer
ATTEST.
Maureen King
City Clerk
1'agc 'I'hrec
Minutes of Special Called Meeting
December 27. 1995
inch main to an existing 8-inch main, and would include the addition of two new fire hydrants. The
estimated cost of the water main would be $20,000.00, the cost of engineering would not exceed
$2 000.00; and acquisition of easements approximately $5,000.00. However, Mr McNally explained
that if easements could not be acquired on private property and the water line must be constructed
within the Department of Transportation right-of--way, the cost would be approximately $50,000.00
It was explained funding would be from the Water Fund reserves and this money would be replaced
when bond moneys were received.
Mayor Fletcher presented in full, in writing, Resolution No. 95-47 to transfer $55,000.00 from the
Water Fund reserves for emergency water main replacement on Mayport Road. Further discussion
ensued regarding the cost of the project and Mayor Fletcher moved to amend the Resolution to
provide for the transfer of $27,000.00 for the installation of a water main on Mayport Road,
with the understanding that this money would be returned to the reserves when bond money
was received; also that staff would come back to the City Commission if additional funding
was needed for right-of--way acquisition. The motion was seconded by Commissioner
Shaughnessy and carried on a vote of 4 - 1 with Commissioner Rosenbloom voting nay.
The M17ayor then moved for adoption of Resolution No. 95-47 as amended. The motion w•as
seconded by Commissioner Shaughnessy and was unanimously approved.
4. An}' other business
Jim Jarboe reported that city staff had met during the summer with representatives of the Department
of Environmental Protection regarding the problems the city had experienced with the sewer system
in Saltair subdivision and felt that the problem had been resolved to the satisfaction of DEP. Since
then the city had received a letter from DEP and it appeared that a Consent Order may be issued
which would include penalties if certain improvements were not made. He indicated he would
provide Commissioners with a copy of such Consent Order, when received.
Mr Jarboe also reported that the Coast Guard wished to construct a sewer line between Mayport
Landing and the Coast Guard Station in Mayport The installation of such a line would provide some
new customers for the city. A meeting had been scheduled for the following week with the Coast
Guard and some of the business owners in the area and he would report back to the Commission in
this regard. Commissioner 1leserve requested that Rep. Fowler be advised of this development since
she had expressed an interest in this area for some time.
Commissioner Rosenbloom reported he had attended the bond validation hearings and was appalled
and disappoimed at the comments made at those hearings by Alan Potter.
Pagc 7\ao
Minutes of Special Called Meeting
December 27, 1995
Commissioner Meserve moved to offer Mr. Jarboe aone-year contract as City Manager, salary
to be negotiated at a subsequent meeting, and defer any kind of decision on a further search
for that year.
In further discussion, it was felt that Mr. Jarboe's knowledge and experience at all levels of
government would be an asset to the city and should not be overlooked. Following further
discussion, Commissioner Rosenbloom moved to amend the motion to make the contract with
Mr. Jarboe effective as of January 1, 1996. The motion was seconded by Commissioner Reed
and carried unanimously.
Commissioner Rosenbloom then moved that the contract, upon renewal, include options to
extend it on a quarterly basis. He felt there needed to be a clear understanding of the role and
responsibility of the City Manager. Discussion ensued regarding whether the contract should be on
a calendar or fiscal year basis and the City Attorney pointed out that the City Manager served at the
pleasure of the City Commission and no ending date would be required since the City Commission
could end the contract at any time. Commissioner Meserve indicated he had suggested aone-year
contract since this period would take the city through the next budget process and establish a time
certain when the relationship between the city and the City Manager would be reviewed to make sure
the relationship was satisfactory to both parties. The City Attorney offered to draft a Resolution of
agreement, and for comparison purposes, he indicated he would provide the City Commission with
a copy of the contract with the former City Manager. Commissioner Rosenbloom withdrew his
motion to include the option for quarterly extensions.
The Commissioners expressed their opinions regarding the qualities they felt the City Manager should
have, and all voiced their confidence in Mr. Jarboe's qualities and capabilities. Following further
discussion the question was called on the motion to offer Mr. Jarboe aone-year contract as City
Manager and the motion carried unanimously.
Mr. Jarboe indicated it would be an honor to serve the city as City Manager. He felt the city had a
good staff and he worked well with them, and the City Commission with their diverse backgrounds,
had a lot of potential and he looked forward to working with them.
3. Authorize emerge~y water main replacement on MAyport Road. and adopt Resolution
No. 95-47 to provide fundinE therefor
Harty McNally, Buccaneer Chief Plant Operator, reported that the 2700 and 2800 block of Mayport
Road was experiencing extremely low water pressure and an investigation of the problem revealed
that the area was served by a thirty year old 2-inch water main which was badly corroded. The
proposed project would replace approximately 700 feet of this 2-inch line to connect an existing 10-
MINUTES OF THE SPECIAL CALLED MEETING HELD IN CITY HALL AT 5:00 PM ON
WEDNESDAY, DECEMBER 27, 1995
Present Lyman T Fletcher, Mayor
John Meserve, Citv Commissioner
'Tim Reed, City Commissioner
Steve Rosenbloom, City Commissioner
Suzanne Shaughnessy, City Commissioner
Alan Jensen, City Attorney
Jim Jarboe, Acting City Manager
Maureen King, City Clerk
The meeting was called to order at S 09 by Mayor Fletcher.
1. Authorize purchase of vehicles for the Building Official and Code Enforcement OtTicer
Building Official Don Ford explained $13,000.00 had been budgeted to purchase each vehicle. The
bids received, however, were $815.00 over budget for each vehicle. He explained since the new
vehicles would require less maintenance, the additional funds needed for the purchase could betaken
from the maintenance budget. Commissioner Rosenbloom moved to approve the purchase of the
vehicles for the Budding Official and Code Enforcement OlTicer, as recommended. The motion
was seconded by Commissioner Meserve and was unanimously approved.
2. Discussion and necessary action on the search for a City Msnaeer
Jim Jarboe, Acting City Manager, reported he had drafted a suggested outline of the process he
intended to use in the search for a City Manager and requested input from the City Commission
regarding the proposed procedure.
Commissioner b7eserve indicated he had given considerable thought to the question of a new City
Manager. He presented his thoughts and recommendations to the City Commission in the form of
a memorandum dated December 27. 1995, attached hereto as Exhibit A
Commissioner Meserve felt in view of the major issues the city would face within the next six months
to one year, it was important to have a City Manager who was f'amiliaz with the issues and not tie up
the City Commission with another challenge at this time. He suggested offering Mr. Jarboe aone-
year contract as City Manager, at a salary to be discussed, during which time the City Commission
could assess Mr Jarboe in the position and make a determination, from both sides, whether it would
be good for all parties to make the move a permanent one. He indicated in preliminary discussions,
Mr. Jarboe had indicated he would be willing to consider such a contract.
upon conviction o^ the apc>licant. by th<_ Code Enforcement Boarri for
any nuisance violation at the iocatian: and further that he will
not wort, on semi-tractor trailer and transmission repairs. Mrs,
Pillmore seconded the motion and it passed by a unanimous vote.
II. Fwauest for extensio^ of time for variance granted fo-
Lots S and y, UCeaP. Grove Unit II f;.led by Pelkey Builders. Inc.
Jim Felker was: not present at the meeting.
After disr_nssion. Mrs. Pillmore moved to grant a six-month
extension on the oriaina] variance to Mr. Pelkey retroactive to the
date of terminat;on. Mrs. Simokin:: seconded the motion and the
variance extensior. was unanimously granted.
The board agreed to meet at 6:00 o.m. on December 19, 1995 to
review the zoning code amendments.
'Phere beino nn further business to come before the board on motion
duly made tl~e ir~eetinq was adiourned.
SiCTJF:D:
ATTEST:
DRAFT COPY
M1tJ'}7'r:S OF THI: CON,M,IN17"i DEVELOPMENT BOARD
~~" 'Cfir: C1^Y OF ATLANT;C BEACH. FLORIDA
NOVEMBER '1 199`.
7:00 Y.M.
CI7f HAi.:.
PFESENT Robert Frohwein
Mary walker
Sharette Szmnkins
Pat Pillmore
buzzy Grunthal
ANn Alan Jensen. City Attorney
George Worley. II. CD Director
Pat Harris. Recording Secretary
A6SEMT Don Wolfson
Mark McGowan
Vice Chairman Robert Frohwein called the meeting to order and
asked for approval of the minutes from the meeting of October 17.
1995. The minutes failed to list Mrs. Simpkins as present. Upon
motion duly made and seconded the minutes were approved as
corrected.
NEW 6USINESS:
I. Application for Use-by-Exception filed by Robert .;.
I ~ 6chulte to oneratN - ];aht au*_o and truck repair business fcr
property loca*.e~i at l2 Denner Road.
Mr. Schulte introduced himself to the board and stated tc.a:
},e desired to conduct light repairs and upholstery work on
automobiles and trucks. He stated that he presently works full
time at. another ob and the business would eventually supplement
his retirement,
Mr. Worley potnted out to the board that the staff report
reflected the property as CG-Commercial General and should reflect
CL-Commercial Limited but the same uses apply to each district.
After discussion. Mr. Gruntha] moved to approve the use-bv-
exceotion subiect to the three conditions listed in the staf`.
report. i.e.. i) No inoperable or disassembled vehicle shall be
stored outside the build~na: 2) No noise producing equipment shall
ue used after S:OC r.m: and 31 that the use-by-exception be revokes
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
STAFF REPORT
MEETING DAT November 21, 1995
AGENDA ITEM: # 4.a. Request for time extension of Variance granted to lots
8 and 9, Ocean Grove Unit II filed by Pelkey Builders.
The applicant was granted a Variance to the minimum bt dimension
requirements for the two lots for the purpose of constructing two single-famiy
homes (see attached minutes). The applicant has completed construction of one
home but requests the extension to allow him to begin construction of the second
home. The construction to-date has been in accordance with the zoning codes
and the stipulations placed on the variance by the Community Development Board.
The applicant has shown a good faith effort to compy with the Variance
granted. gaff recommends th^t ^ sor month e~dension be granted to his
Variance-
AGENDA ITEM: # 4.b. Application for Use-by-Exception to operate a IigM
!!!! ~~~` automobile and truck repair business at 18 Donner
Road.
The applicant desires to operate a repair bu~§+ess fior automobiles and
trucks at 18 Donner Road. The location is a commercial building zoned CG,
Commercial General. The location has had vehicle repair business at several
times in the past. The proposed use is for intermittent operation rather than a full
time repair shop.
'Automotive/truck service garage' is a use pemritted by Exception in the
CG district, however, given the cbse proximity of residential properties and the
potential use of noise producing equipmenrt, some condtions may be appropriate.
S-atf recommends aRproval of the reouested Use-try_Ezcent~ject to the
following conditions?:
1) No inoperable or disassembled vehicle shall be stored outside of the
building.
2) No noise producing equipment shall be used after 9:00 PM.
3) This Variance may be revoked upon corniction of the applicant by
the Code Enforcement Board for arty nuisance violation at this
location.
i r1RO1ROR or s~cr
1. Snoe••• ~~ v
•lruolurH 1 ~•~N 1 Ote°YMIU ry ~ope••dy
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Ot OOtYtrONet eewtrOl end~~ ~N
2• Ott-•tr••t Mrk1nR Yd'l~ln/ le •d ___ ___
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~ ~ o•..:.us a. ee• - -
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•••llr •OO•.ei-1•w~aM MNrtaN pfd •r•
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~t•.
r•f Cr•w0• t~ oiOOS'•pO~d Nteraer 11aDtlnCr •1tA ~_ ___
h•r•onr e•d •r• eeOpOtt~ ar~tllt ~tMr~r• er• !.
!n tlf• daetra0t. /e•~•rtaN
~. R•gYar•d r•rd• a/•n e'•ee •h y --_
•d•gY•t•. •Od etpt.
pro TA• ~ stMrulr a./•ta~l• •atR edlOe•Ot
p•rti•e q'M•rtr !. tA•
daetraet.
coeeuRlrt otrsi,or~ RoaRa RsroRr aRo
swrlaRR~
I
~ I
ACTIORR Rr TR[ CZTtr COMRlp=~~
Plw•• 7yp• or Print in Ink
Appl}l~~~a•tlon~F•e 5100.00
APPLICATION FOR •USC BY E%CEPTION• ~~~1+'~~~~r'
~:
D•t• Filsdt
--~ ~ ~ 03-45 ~•'~`, 194, 'i_..
Nu• •nd Addrp• of Orn•r or 7•n•nt in PoN•Nion of Br•Idixg ~ nd Zoru,a
_~o6E'Qr_ ~'_ S~l.~l-l~.
~"~"~'~_____~________~ Morkt_QOI~_~c~9_ qo'(q ~___
Str••t •ddr•aa •nd lttpal d•.orlptlan of LA• pr••SN• •• to rAieh the •U^
by Cxa•ption• Sa r.qu..twdt
A dtraoription of ih• •UN Dy Exa•ption• dairttd, rhtoh sh•11 •peeitic•111
•nd p•rtioul•rly d•ttoribtr eh• lYM, ah•r•ot•r •nd .xt•nt of tn• propa•ec
'U•• br Cxa•ption•t
~ ~~
r _N...re l T
Sp•toitic r•xtwn. rhy th. aPPlio•nt tNla !!t• rpoht aheuld W gr•ntedi
T t.,ti.~ ~..,. --
1A~ w~~hnn
zoning cl•••1ti
• heris•d ^ pplioant ^
p•n! er •tlora•F• I!
pent or •ttorntry• laoludw 1•tt•r
tro• •pp11°•nt to th•t .ftttot.
A. ~PAu tE1xA..r
°~•n•r of th• prop•rt y.
APplio•tion eannot a proce••eo
rf.thout ovn•r..lpn•tur•.
Appllc•ntt Do not-tllBl-in•Nyond th1• point. Bor•vr, b• pr•p•red to
r••pond to th• tolr rin it
EXHIBIT B
MINUTES; DECEMBER 11, 1995
AGENDA ITEM: Use-by-Exception for auto repair business
SUBMITTED BY: George Wortey, Community DevetopmeM Director
DATE: December 4, 1995
BACKGROUND:
C_' ~ ~%
The applicant proposes to operate a repair lws~ss for IigM trucks and
automobUes at 18 Donner Road. The property is tuned CL, Commercial Limited, a
district which permits such repair businesses by Exception. Because the applicant is
employed full time elsewhere, he proposes to operate this business on an intermittent
basis, dependent upon his available time. The location has had vehicle repair buskoesses
at several times in the past.
RECOMMENDATION:
The Community Development Board heard this request and unanimousy
recommends approval of the requested Use-by-Exception subject to the foNovving
conddions?:
1) No inoperable or disassembled vehicle shall be stored outside of the
building.
2) No noise producing equipment shaA be used after 9:00 PM.
3) No transmission repairs are pemtitted and no large trucks may be repaired.
4) This Variance may be revoked upon comriction of the appNcant by
the Code Enforcement Board for any nuisance violation at this
bcatiQn.
ATTACHMENTS:
1) Application for Use-by-Exception
2) Minutes of the Community Development Board eating
REVIEWED BY CITY MANAGER:
AGENDA ITEM NO..-J~.
EXHIBIT A '
~ MINUTES; DECEMBER 11, 1995 -
1 ~~
Sunday, December 3, 1995
The Times-Union
Bonds
can'be
confusing
I bought some mortgage
. bonds recently. The first
sta went I received showed a
loss. I'd like to know why there
was a ]azge loss at the time of
purchase. Also, what makes
bonds fluctuate up and down?
A ~ If you're confused about
. bonds, join the crowd. For
the average investor, bonds aze
probably the most misunder-
stood and confusing of all
investments. But for those who
know what they're doing, bonds
can offer excellent investment
opportunities. Example: U.S.
Treasury bonds have yielded a
35-percent return over the past
year.
Your loss is probably the up-
front price you paid to buy the
bonds. When you buy or sell
stocks, you typically pay a bro-
kerage commission. That's not .
the case with bonds, notes Steve
Rosenbloom, chief investment
officer of Florida Physicians
Insurance Co. Insurance wmpa-
nies are big bond buyers.
When you buv bonds, the com-
mission is never shown. It's
buried in the difference between
the bid (price a buyer is willing
to pay) and ask (amount a seller
is willing to accept).
accordin¢ to Rosenbloom. Say a
bond you bought yields 7 per-
cent in its first yeaz. If you
decide to sell in the first'year,
you subtract the 3-percent com-
mission to give a yield of just 4
percent.
R'hy do bonds fluctuate? In
two words: interest rates. Or the
expectation about which direc-
tion they may be heading.
If investors think interest
rates are going to fall, as they
do now, then the price of bonds
goes up. That's because existing
bonds are paying a higher rate.
Conversely, if rates aze expected
to rise, then the price of existing
bonds falls.
Minutes, Page 11
whether the Commission had acted legally.
Conunissioner Reed referred to newspaper articles regarding an upcoming
Spring jam scheduled to take place in Jacksonville. Chief Thompson
indicated promoters had not contacted any of the cities, and he was asked to
keep the Commission apprised of the event.
Commissioner Rosenbloom:
...responded to the article in the Times Union that was commented on by
Alan Potter. Commissioner Rosenbloom felt the city was prudent
concerning the bond issue.
wmmended Timmy Johnson on his handling of the tree lighting in Jack
Russell Park.
...thanked Gene Nordan for providing music and entertainment at the tree
lighting.
...made reference to plans to have a Beaches Historical Society Slide Show
and asked that $500.00 be allocated from the Commission Contingency Fund
so that reproductions could be made and preserved of any historical pictures
regarding the City.
Motion: Allocate 5500.00 Commission Contingency Fuud
for make reproductions of slides for the City
No discussion before the vote. The motion carried unanimously.
There being no further business the Mayor adjourned the meeting at
9:30 p. m .
Lyman T. Fletcher
MayodPresiding Officer
ATTEST:
Maureen King
City Clerk
NAME OF
COMMRS.
M
S V
Y V
N
MESERVE X X
REED X
ROSENBLOOM X X
FLETCHER X
Minutes, Page 10
ll _L „ f M
B), with the additional stipulation that the exception be
granted to Mr. Schulte, only, and that if in the future
another applicant wished to have a repair business it
would be necessary to apply for ause-by-exception.
Following brief discussion the question was called and the motion carried
unanimously.
B. Authorize City Manager to award bid pursuant to Bid No. 959t~
4, for the purchase of vehicles for Code Enforcement and
Building Departments from the low bidder, provided the low bid
is within the approved budget amount.
Jim Jarboe requested authorization to purchase vehicles for the Code
Enforcement and Building Departments from the low bidder, provided the
low bid pursuant to bid No. 9596 to be opened December 14, 1995, was
within the approved budget amount. He explained the Internal Revenue
Service required that 1 U percent of the funds being borrowed for the
leaselpurchase of vehicles and equipment, be spent before the end of the
year.
It was explained Commissioner Meserve would attend the bid opening.
Motion: Authorize City Manager to award bid pursuant
to Bid No. 959tr-4, for the purchase of vehicles for Code
Enforcement and Building Departments from the low
bidder, provided the low bid is within the approved
budget amount.
Following a brief discussion the question was asked and the motion carried
unanimously.
8. City Manager Reports and/or Correspondence:
]im larboe reported staff had met with the Crays relative to the 16th Street
Crossover, and a letter of confirmation had been accepted.
Mr. Jarboe commended Don Ford and the Building Department wnceming
their ISO rating of"three" which was an excellent rating.
Commissioner Meserve asked Alan Jensen to clarify the reason the City went
to court to have the bond issue validated, to which Mr. Jensen advised this
was a normal legal procedure that was followed and the court determined
NAME OF
COMMAS.
M
S V
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MESERVE X
REED X
ROSENBLOOM X X
FLETCHER X X
Minutes, Page 9
rl._....~L..- 1 1 I /y
C. Ordinance No. 5-95-26 -First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION,
ARTICLE IV, DEPARTMENTS, DIVISION 1, GENERALLY, SEC. 2-
41, DIRECTOR OF PUBLIC SAFETY, BY PROVH)ING FOR THE
APPOINTMENT OF A DIRECTOR OF PUBLIC SAFETY, AND
PROVIDING AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Ordinance No. 5-95-26.
Motion: Approve passage of Ordinance No. 5-95-26 on
first reading and set public hearing for January 8, 1995
Following a brief discussion the question was called and the motion carried
unanimously.
7. New Business•
A. Action on a request for aUse-by-exception filed by
Robert J. Schulte to operate a light auto and truck repair
business at 18 Donner Road
George Worley, City Planner, indicted Robert J. Schulte proposed to
operate a repair business for light trucks and automobiles at 18 Donner
Road. The property was zoned CL, Commercial Limited, a district which
permitted such repair business by Exception. It was explained the location
had vehicle repair businesses at several times in the past. Mr. Worley
indicated the Community Development Board unanimously recommended
approval of the requested Use-by-Exception subject to the conditions
indicated in the staff report dated
December 4, 1995 (attached hereto and made a part hereof -Exhibit B). In
addition, Mr. Worley recommended the exception be granted to Mr. Schulte,
only, and that if in the future another applicant wished to have a repair
business it would be necessary for that individual to apply for ause-by-
exception.
Motion: Grant Uso-by-Exception to Robert J. Schulte to
operate a repair business for light trucks and automobiles
at 18 Donner Road subject to the conditiooa indicated io
the attached staff report dated Drcember 4, 1995 (Erchibit
NAME OF
COMMRS.
M
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MESERVE X X
REED X X
ROSENBLOOM X
FLETCHER X
MESERVE
X i
REED X X
ROSENBLOOM X X
FLETCHER X
Minutes, Page 8
T__.-L__ 11 1M
B. Ordinance No. 95-95-65 - Finsl Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORH)A AMENDING CHAPTER 24, ZONING AND
SUBDIVISION REGULATIONS, ARTICLE Ill, ESTABLISHING
LANDSCAPE REQUIREMENTS; DELETING CERTAIN
LANGUAGE AND INSERTING ADDITIONAL LANGUAGE;
PROVHING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Ordinance No. 95-95-65, said
ordinance having been posted in accordance with Charter requirements.
He opened the floor for a public hearing and invited comments from the
audience.
Jim Lucas indicated the present ordinance did not address landscaping, and
it was felt the proposed ordinance would result in more attractive future
commercial developments. He explained the ordinance only applied to
commercial and industrial development It was explained existing businesses
were only subject to the law if the business was renovated or expanded at a
cost of more than 50 percent of the value of the existing building. It was
explained the ordinance left some leeway for existing businesses that were
situated on oddly shaped lots which might lose some parking area if the law
was strictly enforced
Peter Sapia felt the ordinance might inhibit future commercial development.
Hope Van Nortwick indicated the proposed ordinance was patterned after
the City of Jacksonville ordinance.
Since no one wished to speak further the Mayor closed the public hearing.
Motion: Approve passage of Ordinance No. 95-95-65 on
final reading
Following a brief discussion the question was called and the motion carried
unanimously.
At this time Mayor Fletcher called for a recess of five minutes.
NAME OF
COMMAS.
M
S V
Y V
N
SERVE X X
REED X
ROSENBLOOM X X
FLETCHER X
Minutes, Page 7
T....,....L..~ 1 1 1 M
tolerant and that would be good choices for landscaping.
Hope Van Nortwick, 826 Ocean Boulevard, explained she served on the
Tree Committee and was also on the Tree Conservation Board. She
explained the mitigation requirement, and she indicated the ordinance was
not too restrictive.
Other residents who spoke were as follows: Peter Sapia, 1655 Selva Marina
Drive, Cindy Corey, 394 Eighth Street, Dorothy Kerber, 365 First Street,
Joe Cruise, 315 Crarden Lane, and Curtis Sanders, 2320 Barefoot Trace.
Some comments were as follows:
...that the ordinance contained several ambiguities and that the city did not
need more rules and regulations
...that the ordinance might make it too expensive for a new homeowner to
develop land.
...that the ordinance was too restrictive and that staff should be able to
control the situation via the issuance of permits.
...that trees were being needlessly cut down and that the city needed stronger
protection to maintain the character of the community.
Since no one wished to speak further the Mayor closed the Pubhc Hearing.
Motion: Approve passage of Ordinance No. 995-64 on
Final Reading
Following discussion among the Commissioners, it was felt that a workshop
should be held to discuss the ordinance further with the end result being a
clear, concise ordinance.
Substitute motion: Defer action on Ordinance No. 95.95-
64 until January 22, 1995
The question was called and the vote resulted in all ayes. The motion
carried.
It was suggested that Kelly Elmore attend the workshop, to which Mr.
Elmore agreed.
NAME OF
COMMtiS.
M
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MESERVE X
REED
ROSENBLOOM X
FLETCHER
MESERVE X X
REED X
ROSENBLOOM X X
FLETCHER X
Minutes, Page 6
ll.........L..- 1 I 1 M
~~~~~~.
Motion: Approve passage of Resolution 95-46
Following a brief discussion the question was called and the motion carried
unanimously.
6. Action on Ordinances:
A. Ordinance No. 95-95-64 -Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORH)A AMENDING CHAPTER 23, VEGETATION, ARTICLE lI,
TREE PROTECTION; DELETING CERTAIN LANGUAGE AND
INSERTING ADDITIONAL LANGUAGE; PROVIDING FOR
SEVERABILITY; PROVH)ING FOR AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Ordinance No. 95-95-64, said
ordinance having been posted in accordance with Charter requirements.
The Mayor opened the floor for a public hearing and invited comments from
the audience.
Jim Lucas, Chairman of the Tree Ordinance Committee, explained prior
attempts to revise and change the existing Tree Ordinance had been
unsuccessful. Some time ago the Commission appointed volunteers to
examine the existing ordinance, define the problems, determine what needed
to be clarified, and, if it was determined something was missing from the
ordinance, to clarify and expand the language. He further explained the
intent of the proposed ordinance was to clarify the intent of the ordinance
that was already in effect. He explained homeowners who desired to remove
a tree from their lot and who did not require a building permit would be
exempt from the requirements of the ordinance, but homeowners who
required a building permit over $10,000 would not be exempt.
Mike Borno, 223 Ocean Forest Drive North., indicated he had prepared a
lengthy document containing suggestiorES and modifications to the proposed
ordinance. He suggested that a workshop be held to reline the language.
Kelly Elmore, 1160 Beach Avenue, explained he was a landscape architect
and that he had assisted the City of Jacksonville in the preparation of its tree
ordinance. He indicated the Atlantic Beach ordinance was modeled after the
City of Jacksonville ordinance, and he commended the Committee for its
work. He recommended that specific shade trees be identified that were salt
NAME OF
COMMAS.
M
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MESERVE X X
REED X
ROSENBLOOM X X
FLETCHER X
Minutes, Page 5
Mayor Fletcher presented in full, in writing, Resolution No- 95-45.
1im Jarboe, Deputy City Manager, explained the Detective Division of the
Police Department had a detective position which was specifically dedicated
to narcotics enforcement, and it was the desire of staff to purchase a new car
for the detective position. Funds in the amount of $8,500 were set aside in
the 1995/96 budget for the purchase of a used vehicle and, with additional
funding utilized from contraband forfeiture money it would be possible to
purchase a new vehicle pursuant to the specifications of bid No. 9596-1. It
was recommended that the City approve a resolution utiliLng contraband
forfeiture money to make up the difference in the budgeted funding and the
actual price of the purchase of the new car.
Motion: Approve passage of Resolution 95-45
Following a brief discussion the question was called and the motion carried
unanimously.
B. Resolution No. 95-45 - A RESOLUTION OF THE CITY
COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORHIA, APPROVING THE LEASE
PURCHASE OF CERTAIN EQUH'MENT BY THE
CITY AND ACCEPTING THE BH) OF BARNETT
BANK OF JACKSONVILLE, N. A., FOR SUCH
LEASE PURCHASE; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO TAKE THE
NECESSARY ACTION TO ACCOMPLISH THE
LEASE PURCHASE FOR SUCH EQUIPMENT;
DESIGNATING THE LEASE/PURCHASE A
"QUALIFIED TAX EXEMPTION OBLIGATION^
PURSUANT TO THE INTERNAL REVENUE CODE
OF 1986, AS AMENDED; AND PROVIDING AN
EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing, Resolution No. 95-46.
Jim Jarboe summari ad the equipment that the city would be leasing.
NAME OF
COMMRS.
M
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MESERVE X X
REED X
ROSENBLOOM X X
FLETCHER X
Minutes, Page 4
NAME OF
COMMAS.
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Conservation Board (1)
Mayor Fletcher nominated Cecile Purcell to serve on the Cultural Arts
Board.
MESERVE X
Motion: Appoint Cecile Purcell to serve on the Cultural REED X
Arts Board ROSENBLOOM X
FLETCHER X X
No discussion before the vote. The motion carried unanimously.
Mayor Fletcher nominated Dan McKinnon to serve on the Cultural Arts
Board.
MESERVE
Motion: Appoint Dan McKinnon to serve on the Cultural REED
Arts Board ROSENBLOOM X
FLETCHER
No discussion before the vote. The motion carried unanimously.
Mayor Fletcher nominated Judy Jacobson to serve on the Tree Board.
MESERVE X X i
Motion: Appoint Judy Jacobson to serve on the Tree REED x
BOerd ROSENBLOOM X
FLETCHER X X
No discussion before the vote. The motion carried unanimously.
4. Consent Agenda:
A. Acknowledge receipt of Public Works Status Report
B. Acknowledge receipt of Parks and Recreation Facilities
Usage Report for November, 1995
C. Acknowledge receipt of Building Department report for
November 1995
D. Acknowledge receipt of Code Enforcement report for
November, 1995
The Commission accepted and approved the items on the Consent Agenda.
5. Action on Resolutions:
A. Resolution No. - 95-45 - A RESOLUTION
TRANSFERRING CERTAIN M1IONIES BETWEEN
FUNDS
Minutes, Page 3
n..,.,.~~__ , , ,
D. Action on proposal from Gee & Jensen Engineers-
Architects-Planners, Inc., for professional services in
connection with Public Safety Building Remodeling and
Addition
David Thompson, Chief of Police, explained that for the 1995-96 budget,
$237,000 was identified to make the necessary improvements for Police and
Fire operations. The Commission at a previous meeting authorized staffto
negotiate with Gee and Jenson to determine fees for their services which,
together with the estimate cost of coneruction, totaled $282,190. This
exceeded the budgeted figure by a significant amount, Chief Thompson
explained.
Chief Thompson recommended another option available to the City that had
the potential to reduce costs and accomplish the proposed building
construction. He explained this was generally referred to as a
"Design/Build" concept, which was the combination of
architectural/engineering services with the contracting work. The City
would bid the project to include the design work as well as the construction,
and the necessity for contracting sepazately with an architect would be
eliminated. It was explained at the present time there was no signed contract
with Gee and Jenson.
Motion: Defer action and authorize staff to devebp and
advertise bids for the design and construction of the
Public Safety Building Improvements and E:panaion
It was suggested that the Building Official have someone to assist with
inspection of the work so that construction could be monitored closely.
Commissioner Meserve cautioned staffto craft language of the contract very
carefully so that the contractor would know his exact responsibilities.
Following discussion, the question was called and the motion cartied
unanimously-
Mayor Fletcher asked Comrissioner Meserve to assist staff regarding the
language of the contract.
E. Appointments to Cultural Arts Board (2) aad Tree
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Minutes, Page 2
Potter's concerns.
3. Unfinished Business:
A. Authorize a:station of contact between the City and
Atlantic Beach Eiperimental Theater (ABET)
Timmy Johnson, Recreation Director, explained in the past the City had
given ABET authorization to use the Adele Grage Community Center
auditorium and two offices located within the Community Center on a one
year contractual basis, and that it was time to renew the contract.
Motion: Renew the contact between the City and ABET
from October 1, 1995 to September 30, 1996
No discussion before the vote. The motion tamed unanimously.
B. Authorize execution of contact between the city and
YMCA
Timmy Johnson, Recreation Director, explained in recent years the City had
given the YMCA authorization to use the City facility located in Russell
Park, on a contractual one year basis, and that it was time to renew the
contract.
Motion: Renew the contnM between the City and
YMCA from October 1, 1995 to September 30, 1996
No discussion before the vote. The motion carried unanimously.
C. Ratify the contact between the City of Atlantic Beach
and Professional Fire Fighters otJackwnvilk Beach,
Loca12622
It was agreed action relative to this matter should be deferred until the
meeting of January 8, 1995
Motion: Defer action on ntifieation of the contact
between the City of Atlantic Beach and Professional Fire
Fighters of,lacksonvilk Beach, Local 2622 until January
8, 1995
No discussion before the vote. The motion tamed unanimously.
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MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 80G SEM-NOLE ROAD,
AT 7:15 PM ON MONDAY, DECEMBER 11, 1995
PRESENT: Lyman T. Fletcher, Mayor
John Meserve
Tim Reed
Steve Rosenbloom
"Suzanne Shaughnessy, Commissioners
Alan C. Jensen, City Attorney
Maureen King, City Clerk
'Commissioner Shaughnessy attended the meeting f'or a brief time but was
not able to stay due to illness.
The meeting was called to order. The invocation was followed by the pledge
to the flag.
1 Apnroval of the minutes of the Spec~At f glleA Meeting of
November 20 and Re¢ular CommissGon Meeting of November
27. 1995
Motion: Approve minutes of the special meeting of
November 20, 1995
No discussion before the vote. The motion carried unanimously.
Motion: Approve minutes of the regular meeting of November
27, 1995
The question was called and the motion carried unanimously.
2. Recognition of Visitors:
Alan Potter, 374 Second Street, referred to the costs related to the bond
issue and felt this information should be made available to the public. He
referred to an article that appeared in the Times Union of December 3, 1995
relative to bonds and in particular comments that were made by
Commissioner Rosenbloom and asked that the article be made part of the
public record (copy of article attached hereto and made a part hereof-
E~hibit A).
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1\layor Fletcher asked Jim Jarboe, Acting City Manager, to respond to Mr.
h• Action on Ordinances:
A Introduction and first reading of Ordinance No 58-96-21 amendine Chapter 2,
Administration; Article VI, Employee Benefits; Division 3, Retirement System;
Section 2-298, to bring eligible refunded member contributions within the framework
of Intemal Revenue Code Section 40l(a}(31); adding a new section 2-299 providing
for benefit limitations pursuant to Internal Revenue Code Section 415 and required
distributions pursuant to Internal Revenue Code Section 401(a)(9)
B Public hearing and final reading of Ordinance No 5-95-26, providing for the
appointment of a Director of Public Safety
New Business:
A Authorize purchase of Digital 4-Gas Analyzer pursuant to the specifications of Bid
No 9596-3 from Automotive Concepts/Diagnostics at a cost of $5,088.00 (Bob
Kosoy)
B Authorize purchase of 12,000 Ib. 4-Post Automotive Lift pursuant to the
specifications of Bid No. 9596-3 from Atlantic Auto Suppliers, Inc., at a cost of
$3,999.00 (Bob Kosoy)
C Authorize purchase of refiigerant recycler pursuant to the specifications of Bid No.
9596-3 from NAPA Auto Parts at a cost of $2,599.99 (Bob Kosoy)
D Authorize the City Manager to appoint a Director of Public Safety (Jim Jarboe)
E Discussion relative to annual report to citizens (Comm. Meserve)
8. City Manager Reports and/or Correspondence:
A Status report on building activities in Atlantic Beach in 1995 (Don Ford)
B Status report on construction of Donner Park community center (Don Ford)
C. Report on discussions with the U.S. Coast Guard and the City of Jacksonville relative
to construction of a sewer line to serve the Coast Guard station in Mayport (Jim
Jarboe)
D Report on Preservation 2000 Grant (George Worley)
Status report on Capital Improvement Projects (Bob Kosoy)
F. Schedule workshop to discuss street ends, Howell Park, and Parks & Recreation
budget projects, etc (Jim Jarboe)
9. Reports and/or requests from City Commissioners, City Attorney and City
Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
ntay need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and e~~dence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
('I'll' OF:~"fLAN'I'iC BEACH
,Imwan~ K. 1996
Call to order
Invocation and pledge to the Flan
AGENDA
Approval of the minutes of the Regular Meeting December 11, and Special Called Meeting
of December 27, 1995
2 Recognition of Visitors:
A Proclamation declaring January 20, 1996, as Arbor Uay in Atlantic Beach
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE. BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE W[LL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. 1F DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
3 Unfinished Business:
A Ratify contract between the City of Atlantic Beach and Professional Fire
Fighters of ]acksonville Beach, Local 2622 (Jim Jarboe)
B Authorize the Mayor to take needed action relative to engineering study for capital
projects
C Appointments to the Community Development Board (2)
4. Consent Agenda:
A Acknowledge receipt of Public Works Status Report (Bob Kosoy)
B Acknowledge receipt of Parks and Kecreation Facilities Usage Report for December
1995 (Timmy Johnson)
C Acknowledge Receipt of Building Department report for December 1995 (Don Ford)
D Acknowledge receipt of Code Enforcement report for December 1995 (Karl
Grunewald)
E. Acknowledge Fire Department reports for November and December, 1995 (Chief
Ruley)
5 Action on Resolutions: -
A Adoption of Resolution No 96-1 appointing James R. ]arbce as City Manager,
and fixing his duties and rate of compensation
B. Adoption of Resolution No 96-2 setting and maintaining the general government
mileage rate at the IRS established rate
Jan.
1 I ~o