Item 8D~*
AGENDA ITEM #8D
APRIL 12, 2004
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Red Cross Shelter Agreement
DATE: March 29, 2004
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SUBMITTED BY: David E. Thomp Chief of Police/DPS
BACKGROUND:
In the event of a hurricane evacuation, the City of Atlantic Beach is planning to move its
employees and operations to the Kernan Trail Elementary School, which is located off of
Kernan Road. The school was designed as a hurricane shelter, and it has a number of
~ features that make it advantageous for providing emergency shelter for the City of
Atlantic Beach during a storm.
~,,, Additionally, the Red Cross has established Kernan Trail Elementary School as an
emergency shelter for the public. The school will need staff to run the shelter operations,
and last year, the City of Atlantic Beach committed to the Adopt-a-Shelter program at the
,~, school.
The Red Cross is updating the shelter agreements, and the agreement requires the
~.. Mayor's signature for approval. The Shelter Training has already been provided to City
of Atlantic Beach employees, so the training costs should be negligible.
BUDGET: None
RECOMMENDATIONS: To authorize the Mayor to sign the attached American Red
Cross Northeast Florida Chapter Adopt-A-Shelter Statement of Understanding
ATTACHMENTS: American Red Cross Northeast Florida Chapter Adopt-A-Shelter
Statement of Understanding
REVIEWED BY CITY MANAGER:
AGE A ITEM NUMBER:
,~.
American Red Cross Northeast Florida Chapter
Adopt-A-Shelter
Statement of Understanding
AGENDA ITEM #8D
APRIL 12, 2004
~ This agreement is entered into between the American Red Cross, Northeast Florida Chapter and
the City of Atlantic Beach, Florida. The purpose of this agreement is to outline the roles and
responsibility of both parties in their joust efforts to meet the needs of our community in times of
disaster.
The American Red Cross agrees to:
- Provide required training to ensure that the members of the City of Atlantic
~• Beach have the needed information to carry out their assigned role in a shelter.
- Provide recognition of the involvement of the City of Atlantic Beach when their
members are assisting with the operating of an American Red Cross shelter.
„~„ - Ensure that members of the City. of Atlantic Beach are covered for liability
purposed as Red Cross volunteers.
- Provide opportunities for members of the City of Atlantic Beach to participate in
drills and exercises conducted by the American Red Cross.
- Ensure that the City of Atlantic Beach is kept up to date on any changes related
to sheltering procedures or other issues related to this agreement.
The City of Atlantic Beach agrees to:
- Identify 10 people from their organization to be trained to work in identified Red
Cross Shelters. (Kernan Trails Elementary)*
,~„ - Coordinate with the Red Cross to schedule training at a convenient time and
location for their workers.
- Identify a primary and backup point of contact to be used to activate shelter
workers.
- Advise Red Cross of any special training requirements needed to ensure that
members of shelter team will be ready if needed.
This agreement is to be in effect starting June 1, 2004 for atwenty-four month period ending
May 31, 2006.
~~~~~
John S. Meserve
Mayor
City of Atlantic Beach
Charles Cramer
CEO
Northeast Florida Chapter
American Red Cross
Date
Date
* The Adopt-A-Shelter program does not provide for the exclusive use of an
organization of a Red Cross Shelter. All Red Cross Shelters are open to any member of
the public.
~•