Item 8G
AGENDA ITEM #3G
APRIL 12, 2004
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Surplus Equipment Donation
DATE: April 5, 2004
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND:
Over the past several years, the City of Atlantic Beach has accumulated obsolete IT
~„ equipment for disposition. For governmental entities, State law requires the approval of the
governing body to dispose of surplus property.
,~„ Although there are several possible solutions for disposing of the property, none of the
solutions is likely to generate much revenue. The IT equipment is comprised of obsolete
computers and monitors, some of which are inoperable.
Based on a suggestion from the IT division, the local schools were contacted to see if they
were interested in the equipment for their use. Basically, the answer was, "no" because their
IT people wouldn't accept it. However, after a conversation with the Mayport Middle
School, it was suggested that we donate the equipment to low-income students.
The Vice Principal, Carey Spates, liked the idea and discussed it with some of the teachers.
The language arts teachers identified good students who might benefit from the IT
equipment, and these students qualified for financial need.
With Commission approval, the computer equipment will be "cleansed" of city data and
provided to .the students. Please see the attached list of items to be identified as surplus
property. Staff expects to be able to set up 10 operational computers.
IT Network Administrator Bryan Smith (and others) have volunteered to set up the
computers at the Mayport Middle School so that the students can come in and learn how to
'"~ set them up at home. When the students have learned the basics, then they will be allowed to
take the computers home for their use.
BUDGET: None
RECOMMENDATIONS: To approve the attached list of IT equipment as surplus
"~" property, and to approve donating it to students as discussed above; and to classify additional
obsolete IT equipment as surplus for destruction.
ATTACHMENTS: List of surplus IT items.
REVIEWED BY CITY MANAGER:
AG DA ITEM NUMBER:
IT OBSOLETE INVENTORY AG1%~DA ITE1~I #8G
:1I'RIL 12, 2004
+.~This monitor and PC list should allow us to have approximatly 10 PC's to give to the school children
Model No. Serial No. Tag No. Asset No.
Monitor
Gateway U7003-01 HDE2JB037011 n/a
Gateway EV700A 17014D436978 n/a
"Gateway 700-069EV 17004A976885 n/a
Gateway 700-069CS 17004A272205 n/a
Princeton E070 0662003226 n/a
"'Gateway EV910B 190168204430 n/a
CTX 1565D 2H0-54902405 n/a
Gateway EV910B 190168205896 n/a
,Gateway E7008 MIA8J5241862 n/a
Gateway E7008 MIA8J6321826 n/a
~,PC
Gateway COR E3400 0020617104 n/a 1029
Gateway GP6-350 0013184728 01231 913
Gateway E4200 350 0014568001 01030 918
°1"'Gateway G6-300 0010640174 01241 841
Gateway G6-350 0011763906 01029 911
Gateway G6-350 0011764432 01007 906
~*Gateway E3400 0019926213 01012 976
Gateway FMN 466C 0015181185 01077 925
Gateway GP7-700 0018580359 01076 978
e.Gateway E4200 450 0016506760 01008 981
Gateway E4200 450 0016026851 01010 970
Gateway GP6-350 0013184729 .01232 912
Gateway E4200 500 0017836617 01009 980
Gateway E4200 350 0014318985 01245 915
Gateway E4200 350 0014319005 01246 916
Gateway E3400 0020029316 01011 971
"""Gateway E4200 0015300088 01066 977
Gateway E3400 0020617103 01081 1028
~*
Laptop
Gateway Solo 1150 1096446252 01021 1021
These items are beyond any use and will just be destroyed
Swltch
3COM 3C16980A-3300 KMMS4E9BED8 n/a
Server
Quantum 70700042-004 306782 01080 968
~.
Printer
Hewlett Packard MC4589A US6BKISOZM n/a
Lexmark 2391-003 11-8M976 n/a
~Lexmark 4226-302 11-GO341 01177 676
AGENDA IT'Is11C ;ECG
IT OBSOLETE INVENTORY APF,IC, 12, 2Q0.1
"'This monitor and PC list should allow us to have approximatly 10 PC's to give to the school children
Model No. Serial No. Tag No. Asset No.
~r.l-lewlett Packard C2164A SG57A1J06K 01214 681
Hewlett Packard C2162A US53E1 H 1 S2 n/a
Monitor
Gateway 700-069EV 17004A976872 n/a
well 828F1 22794B13PR 69 n/a
Clearmax CM-1528 0882096643 n/a
PC
Gateway P55C-200 0007914501 01221 761
.Gateway BATC 0007480819 01201 763
Generic 01187 75
Laptop
Gateway Solo 2500 BC699313971 N/A 922
Gateway Solo 2500 BC699410215 01013 979
''IBM ThinkPad ???? 01018 833
IBM ThinkPad 7205-N0015 N/A
~"'C:\Documents and Settings\dthompson\Local Settings\Temporary Internet Flies\OLK2\[2004 IT obsolete Invento