Item 4B
AGENDA ITEM #4B
APRIL 26, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Purchase ofMini-Excavator, Bid No. 0304-11
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: April 12, 2004
BACKGROUND: Bids were advertised for amini-excavator with trailer for use by the water
and sewer Distribution/Collection Operators. This equipment replaces an old trenching machine
"` that was sold during a past auction. The mini-excavator will allow for easier access and less
disruption and yard damage for customers when water and sewer repairs are being made.
Six bids were received on March 17, 2003. A letter was received from the 3`d low bidder, Tresca
Equipment, stating that the low bidder's equipment did not meet specifications and should be
rejected. Staff and the City Attorney reviewed the letter from Tresca, the response from the low
bidder, and the information on both excavators, and determined that the equipment bid by the
low bidder, Duval Pilot Equipment Outfitters, met the most important specifications in relation
,~,, to the City's intent to obtain a competitive bid for comparable equipment.
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BUDGET: A total of $42,500 was budgeted for purchase of the mini-excavator with trailer in
the Water Fund under account number 400-5504-533-64-00.
RECOMMENDATION: Purchase the mini-excavator (with open cab) and with trailer from
Duval Pilot Equipment Outfitters in the amount of $31,080.
ATTACHMENTS: 1. Bid Tabulation Form
REVIEWED BY CITY MANAGER:
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AGENDA ITEM #4B
APRIL 26, 2004
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