Item 8D
AGENDA ITEM #8D
APRIL 26, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Engineering Services for Median Study of Mayport Road (SR
A1A/101) from Atlantic Blvd. to Dutton Island Road for the City of
~• Atlantic Beach
SUBMITTED BY: Rick Carper, P.E., Public Works Director,~~-~
DATE: April 19, 2004
BACKGROUND: The City Commission has authorized staff to negotiate a contract
with GAI Consultants for design services for medians and bike paths along Mayport
Road. The initial Study Phase of the median analysis will be used to determine the
operational performance and viability of the recommendations of the "Mayport Road
Access_Management Study" - (October 2003). This follow-on study is required as part
of gaining FDOT approval for the median installation and resulting decrease from three
travel lanes to two travel lanes in both directions within Atlantic Beach. The FDOT also
requested the study include the portion of Mayport Road between Dutton Island/Church
Road and the Wonderwood Connector. Execution of the attached "Scope of Services"
will provide either documentation that future traffic conditions will satisfy both FDOT
and City Level of Service criteria, or recommendations for modifications that would
enhance traffic operations as much as possible.
BUDGET: $230,059.86 (1/2 cenf Sales Tax Fund)
RECOMMENDATION: Award a contract to GAI Consultants for the Median Study of
Mayport Road (SR A1A/101) in the amount of $49,970.19.
ATTACHMENTS: 1. .Scope of Services for Median Study of Mayport Road (SR
'~ A1A/101) from Atlantic Blvd. to Dutton Island Road for the City of
Atlantic Beach
2. Contract Fee Summary
REVIEWED BY CITY
MANAGER:
~.
AGENDA ITEM #8D
APRIL 26, 2004
City of Atlantic Beach Median Study of Mayport Road Atlantic Blvd to Dutton Island Rd
SCOPE OF SERVICES
FOR A MEDIAN STUDY OF MAYPORT ROAD (SR A1A/101)
from ATLANTIC BLVD. TO DUTTON ISLAND ROAD
FOR THE CITY OF ATLANTIC BEACH, FLORIDA
SCOPE OF PROJECT
Project Description
Mayport Road (SR A1A/101) is a Florida Department of Transportation (FDOT) urban arterial
roadway that is inside the City of Atlantic Beach (Atlantic Boulevard to Dutton Island Road) and the
City of Jacksonville (Dutton Island Road to Wonderwood Connector). The road has a 7-Jane typical
section within the City limits of Atlantic Beach consisting of 3-travel lanes in each direction plus a
center iwo-way left tum (TWLT) lane, and a 5-lane typical section within the City of Jacksonville
limits consisting of 2-travel lanes in each direction plus a TWLT lane.
Mayport Road currently provides access to several businesses, agencies and residential
communities located on the corridor and its. vicinity, the most prominent being the Mayport Naval
~ Station, which is located north of SR A1A.
The First Coast Metropolitan Planning Organization (MPO) has proposed improvements on Mayport
Road within the City limits described above to include median landscaped installation and
'~ beautification of the corridor. In addition, the "Mayport Road Access Management Study" prepared
for the MPO in October 2003, proposes reducing the 7-lane section to 5-lanes and providing bicycle
lanes on both sides throughout the entire corridor, as part of a regional bicycle/pedestrian mobility
~+ plan. The improvements are also aimed at reducing crashes involving motorists, pedestrians and
bicyclists.
The City of Atlantic Beach has requested a median study to analyze the operational conditions and
performance for future raffic when the median installation is implemented.
CONSULTANT Tasks:
COLLECT THE FOLLOWING DATA
Tratffc Counts
Perform a 24-hour traffic counts at:
• South of 11th Street
• North of Dutton Island and
• North of SR A1A.
Perform 12-hour traffic fuming movement counts and determine the peak hour traffic fuming
movements at the following intersections:
• 10th Street (including Post Office entrance drive),
• Plaza Street,
• Levy/ Donner Street,
• Edgar Street, .
• Dutton Island Road,
• Entrance into Mariners Village Apartments, and
• Buccaneer Trail.
Page t of 4
AGENDA ITEM #8D
APRIL 26, 2004
a. City of Atlantic Beach Median Study of Mayport Road Atlantic Blvd to Dutton Island Rd
Traffic Projections
Records of Annual Average Daily Traffic (AADT), conducted by FDOT or City, within the
project limits.
Future AADT forecasts for Mayport Road for year 2025 by the MPO using the Jacksonville
Urban Area Transportation Study (JUATS) model.
"* Updated records of crash data from FDOT.
Review the "Mayport Road Access Management Study" prepared for the MPO in October 2003, and
the "Mayport Road Corridor study' prepared for the City of Atlantic Beach and City of Jacksonville in
~, May 2001.
Perform a field review of vehicle U-turns, driveways, property and utility impacts.
PERFORM A TRAFFIC ANALYSIS
The CONSULTANT will:
• Perform a Level of Service (LOS) analysis of the entire corridor using the Highway Capacity
Software (HCS 2000).
• Perform an analysis of the corridor within the City of Atlantic Beach limits to determine traffic
operational conditions and performance under both existing and proposed median
installations as recommended by the "Mayport Road Access Management Study'.
~ Perform a Level of Service (LOS) analysis of all signalized intersections and un-signalized
intersections that will remain open after implementation of median installations as
recommended by the "Mayport Road Access Management Study'. The analysis will evaluate
both current conditions and projections for the year 2025 (from the adopted JUATS model).
f""" The CONSULTANT will make qualitative observations at focal streets where no traffic counts
are available and identify possible effects of the proposed changes to U-turns onto local
streets. The ITE Trip Generation Handbook will be used to estimate traffic volumes.
• Determine length of turn lanes needed at median openings and at intersections for both
Mayport Road and Side Streets impacted by the proposed median installation.
The median analysis will be used to determine the operational performance and viability of the
recommendations of the "Mayport Road Access Management Study'. The objective will be to
determine whether future traffic conditions would satisfy FDOT and City standards and criteria for the
~ corridor. In the event that projected future LOS is below FDOT and City standards and criteria, the
study will include recommendations for modifications that would enhance traffic operations as much
as possible.
~* Meetings
The CONSULTANT will coordinate and participate in meetings with the Cities of Atlantic Beach and
Jacksonville, FDOT, Jacksonville Transportation Authority (JTA), MPO and Mayport Naval Station
during the study to promote a consensus among the affected agencies involved with the corridor (8
meetings estimated).
The CONSULTANT will assist and support the City and participate in community meetings by
providing project displays and attending the meetings.
Reports
The CONSULTANT will prepare A DRAFT PRELIMINARY REPORT documenting the information
gathered during the study and the median traffic analysis performed and present to the City and all the
agencies involved for review.
Page 2 of 4
AGENDA ITEM #8D
APRIL 26, 2004
~'"" City of Atlantic Beach Median Study of Mayport Road Atlantic Blvd to Dutton Island Rd
The CONSULTANT will PREPARE A FINAL STUDY REPORT documenting the information
gathered and the median traffic analyses performed supporting the recommendations. The
CONSULTANT will address and incorporate the comments received from reviewers before issuing
~,. the FINAL STUDY REPORT to the City.
STUDY PHASE DESIGN CRITERIA
~ All design criteria will conform to the Manual of Uniform Minimum Standards for Design, Construction
and Maintenance of Streets and Highways (the Florida Greenbook), MUTCD, State of Florida Laws,
Rules, and Administrative Procedures, latest edition of the City Standards and the Land Development
Procedures Manual, Florida Department of Transportation Standards, the American Association of
~" State Highway and Transportation Officials Policy and Guidelines.
STUDY PHASE SEQUENCE OF SERVICES
Data Collection:
• Traffic Counts
• Review existing reports.
~"" Traffic future forecasts by MPO
• Traffic and crash data from FDOT Determine peak hour traffic volumes.
Perform median analysis. ~---~ Redistribute conidor traffic and make projections. .
~ Cakulate LOS of the entire corridor for existing and proposed conditions. ~
~ Calculate LOS of the intersections for existing and proposed conditions. ~
~ Determine length of left tum lanes at median openings. ~
~ Review utility, property and driveway impacts. I
~ Prepare Draft Preliminary Study Report ~
~ Attend Community Meetings ~
~ Prepare Final Study Repoli ~
Page 3 of 4
~•
AGENDA ITEM #8D
APRIL 26, 2004
~"" City of Atlantic Beach Median Study of Mayport Road Atlantic Blvd to Dutton Island Rd
STUDY PHASE PROJECT SUBMITTAL REQUIREMENTS
• Draft median traffic study report (10 copies).
• Provide board-mounted displays showing project layouts and typical roadway sections for
Community Meeting as necessary.
~ Final median traffic study report (10 copies) to include revisions resulting from reviews and
Community Meeting.
• Conceptual construction cost estimates.
TIME SCHEDULE
Project Schedule: Within ten days after the Notice to Proceed, the CONSULTANT will provide a
schedule of calendar deadlines. The schedule will be prepared in a format prescribed by the City's
Program Manager.
The Study Phase will follow the time schedule listed below:
• Draft Preliminary Study Report submittal 60 days from date of Notice to Proceed.
,~„ Draft Final Study Report submittal 21 days from City/FDOT review of submittal ,
• Final .Median Study Report 14 days after Public Information Meeting to include
public comments.
~..
NOTICE TO PROCEED ~ ...
No work on this project will be performed until a contract has been fully executed and a written
~ Notice to Proceed is issued which specifically authorizes such work.
Page 4 of 4
AGENDA ITEM #8D
APRIL 26, 2004
~.
~"' Exhibit B
CONTRACT FEE SUMMARY FORMAT FOR ENGINEERING D-VISION
CITY OF ATLANTIC BEACH, FLORIDA
'I ' : I', 'PART. I ~; GI=~IERAL . ;
1. Project 2. Proposal Number
Mayport Road Median Analysis Study
3. Name of Consultant 4. Date of Proposal
GAI Consultants, Inc. 4/16/2004
P ART II -. LA
... BC~R.:F2Et:ATEp ':
... COSTS ;
5. Direct Labor y
Hour Estimated Estimated
Rate Hours Cost TOTAL
Project Manager(ResponsibleProf.) $ 41.82 97 $ 4,056.54
Senior Traffic Engineer $ 38.00 109 $ 4,142.00
Traffic Engineer $ 26.00 204 $ 5,304.00
Designer or Technician $ 23.00 30 $ 690.00
Drafter $ 18.60 18 $ 334.80
Clerical $ 15.00 40 $ 600.00
TOTAL DIRECT LABOR $ 30.38 498 $ 15,127.34
6. Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate 150 % x Total Direct Labor $ 22,691.01
7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $ 37,818.35
8. PROFIT: Labor Related Costs (Item 7) x 10% $ 3,781.84
..........:.:.::.:.:.::.::
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9. Miscellaneous Direct Costs
(Reproduction, Transportation, Deliveries, Reports) $ 3,000.00
MISCELLANEOUS DIRECT COSTS SUB-TOTAL $ 3,000.00
$ -
10. SUBCONTRACTS (Lump Sum)
Traffic Counts (Peggy Malone) $ 5,370.00
SUB-CONTRACT SUB-TOTAL $ 5,370.00
TOTAL LUMP SUM AMOUNT (Items 5, 6, 8, 9 ,10 and 11) $ 49,970.19
AGENDA ITEM #8D
APRIL 26, 2004
ESTIMATE OF WORK EFFORT AND FEE FOR
MEDIAN TRAFFIC STUDY FOR THE CITY OF ATLANTIC BEACH
~.
.~.
,~
GAI Consultants, Inc.
RFP NO.: -
Prepared: Apil 16, 2004
Estimator's Name :Ronald F. Hoo land
MAN
Scope of Service HOURS
Activities BY
ACTIVITY
A Study Phase Services
1 Data Collection
a.) Traffic data for Study (also collect documents and info for review) 52
2 Field observation & inspection (Utility, driveways 8c property) 44
3 Traffic analysis
a.) Peak hour turning movement volumes 36
b.) Traffic re-distribution with median installation 3b
c.) LOS Analysis at intersections (7) '4
d.) Operational and Performance Measures Analysis 28
e.) LOS Analysis of the entire corridor 22
f.) Determine left tum lanes 26
6 Project Meetings
a.) FDOTI CITY 46
7 Draft Preliminary Report 68
8 Community Meeting (1) 6
a.) Community Presentation Boards 26
9 QA/QC (Report) 14
10 Final Study Report 60
11 Schedules and Cost Estimates 40
TOTAL 498