Item 7A0
~.
AGENDA ITEM #7A
MAY 24, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-04-64 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2003 AND ENDING SEPTEMBER 30, 2004.
SUBMITTED BY: Nelson Van Liere
Finance Director
DATE: May 17, 2003
BACKGROUND: Traditionally, half way through the year, the City reviews the
expenditure progress compared to the budget and proposes a midyear adjustment to fund items
that were unanticipated. Some of these items have already been discussed with the City
Commission. These adjustments simply address the budgeting aspect of those items. Following
is a list of items funded by this entry.
• Provide an expense budget of $5,250 for the Florida League of Cities Banquet
hosted locally. Also to provide for the reimbursement of $4,300 from other local
~„ municipalities for their share.
• Provide additional funds to the Fleet Maintenance Division of Public Works for
the cost ofnon-contract work related to various accidents and to provide a budget
~. for the related insurance reimbursement revenues in the amount of $10,500.
• To add funding to the Public Works Streets Division contract services accounts in
the amounts of $10,000 for the Roundabout Study, $7,075 for repairs to the Town
~* Center column on the Neptune Beach side, $708 for spare bricks for Town Center
columns and $5,800 to replace a Medjool palm tree damaged by an accident. The
additional costs of Town Center should be reimbursed by the City of Neptune
~* Beach for approximately $13,000.
• To eliminate the transfers from the City's general fund for pension administration
expenses. Recent code modifications require that these administrative expenses
~" be funded by the pension funds through increased contributions as calculated by
the actuary.
• To increase the Community Development Block Grant funding by $38,158 for
'"" amounts carried forward from previous years and to provide an expenditure
budget for those funds. The funds are required to be spent in the amounts of
$28,071 for housing rehabilitation and $10,087 for infrastructure improvements.
• To create a revenue budget of $59,093 for the proceeds of a Federal Grant from
the Florida Inland Navigation District for expenditures incurred last year on the
Dutton Island Park project.
• To increase the budget for the city hall expansion project by $113,450.
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AGENDA ITEM #7A
MAY 24, 2004
• To increase the budget for the Town Center Phase III project by $4,000 and to
include additional brick work for $7,000 for a total of $11,000.
• To increase the Storm Water Utility contract services budget for unexpected
repairs in the amounts of $15,000 at W. 6"' Orchard Street, $13,500 at Royal
Palms and Cutlass, $19,000 for the 800 block of Sailfish and additional costs for
the replacement of 560 feet of 24 inch storm water pipe on Country Club Lane.
These repairs are to be funded by a transfer from the General Fund fund balance
in the amount of $57,500
BUDGET: The total decrease in fund balance of all funds combined as a result of this
amendment is $134,407.
RECOMMENDATION: Approve Ordinance No. 20-04-64
ATTACHMENTS: Ordinance No. 20-04-64
REVIEWED BY CITY MANAG
AGENDA ITEM #7A
NIAY 24, 2004
ORDINANCE NO. 20-04-b4
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
~„ CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
~"' 1. The Fiscal Year 2003/2004 Final Budget be amended as follows:
General Fund
Revenues:
~ Miscellaneous Revenues - F.L.O.C. Banquet Reimbursement 4
300
Insurance Reimbursements ,
Reimbursement from City of Neptune Beach -Town Center 10,500
13
000
Total Revenues: .
$27,800
Expenses:
Public Works
~" Streets Division
Operating Expenses
Contract Services -Town Center Maintenance
Fleet Mainte $23,600
nance
Operating Expenses
~" Non-Contract Services
General Government 10,500
Non-Departmental
Operating Expenses
~" Other Current Charges 5
250
Transfers -Out ,
Transfer to General Employees Pension Fund <15
000>
!""' Transfer to Police Employees Pension Fund ,
<15
000>
Transfer to Storm Water Utility
Total Expenses: ,
57,500
$66,850
Change in Fund Balance
_ <$39 O50>
~"
General Employee Pension Fund
"'`'*~ Revenues:
AGENDA ITEM #7A
MAY 24, 2004
~.
~ Transfers - In from General Fund <$15,000>
Change in Fund Balance: <$15,000>
Police Employee Pension Fund
Revenues:
Transfers - In from General Fund <$15,000>
Change in Fund Balance: <$15,000>
~. Community Development Block Grant Fund
Revenues:
Federal Grant Proceeds $38,158
Expenses:
Operating Expenses:
~,. Aid to Private Citizens $28,071
Capital Outlay
Improvements Other than Buildings 10,087
~„ Total Expenses: $38,158
Change in Fund Balance: $0
Half Cent Discretionary Sales Tax Fund
Revenues:
Federal Grant Proceeds - F.I.N.D. $59,093
~.
Expenses:
Capital Outlay
,~. City Hall Expansion $113,450
Town. Center Phase III 11,000
Total Expenses $124,450
Change in Fund Balance: <$65,357>
Storm Water Utility
Revenues:
Transfer - In -from General Fund $57,500
Expenses:
Contract Services $57,500
Change in Fund Balance: $0
AGENDA ITEM #7A
MAY 24, 2004
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of May , 2004.
Passed by the City Commission on second and final reading this day of June, 2004.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk