Item 8G~*'
AGENDA ITEM #8G
MAY 24, 2004
s.
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Security Improvements q ,~-
SUBMITTED BY: David Thompson, Public Safety Directo'4'"~
Donna Kaluzniak, Utility Directo
DATE: May 14, 2004
BACKGROUND: Funds were budgeted for security upgrades city-wide. After
analysis, staff determined that the highest priority for security funding was the utility
,~ plants. Staff contacted two vendors that have existing government contracts-W.W.
Gay, who has completed security improvements at JEA's facilities among others, and
Access Limited, who has provided security enhancements for several clients including
.. NAS Jax and the Duval County School Board.
City staff made site visits to both vendors' client facilities, and attended presentations and
in-depth discussions with both vendors. Both contractors received excellent references
from their clients for both the equipment used as well as the service provided.
+~* Staff requested quotes from both vendors based on their contract pricing (JEA's contract
with W.W. Gay, and GSA pricing from Access Limited) to provide automated gates with
computerized access control and recording for all of the water and sewer plants as well as
Public Works. The automated system would require each employee or authorized entrant
to carry a "smart-card," a proximity card that would allow access. Computerized
information on identification, time and date of entries will be recorded.
Staff also ensured that the systems were expandable. Other security functions and
locations can be added in the future, to include perimeter beams, motion detectors,
fl"'" cameras, individual door locks, etc. These may be added to other City buildings as
determined necessary and as funds become available.
The vendors' costs were very close, with Access Limited being slightly less:
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AGENDA ITEM #8G
MAY 24, 2004
Location Address Item Access Limited W.W. Ga
Cit Hall 800 Seminole Road Head End and Bad in S stem $15,207.43 $8,738.00
Public Works 1200 Sandier Lane utomatic Gate $31,143.43 $26,998.24
Wastewater Plant 1 1100 Sandier Lane 2 Automatic Gates $40,120.19 $39,692.53
Wastewater Plant 2 739 Renault Automatic Gate $26,889.34 $24,965.25
Water Plant 1 469 11th St. Automatic Gate $26,995.34 $36,443.96
Water Plant 2 2301 Ma ort Road Automatic Gate $26,899.34 $26,684.24
Water Plant 3 902 Assisi Lane Automatic Gate $26,899.34 $25,910.16
Water Plant 4 2848 Ma ort Road Automatic Gate $26,899.34 $25,910.16
"Installation of Conduit from Building to
Gates
Included
$16,300.00
Total $221,053.75 $231,642.54
*Installation of conduit is included in Access Limited's quote at a cost of $16, 300. Would
have to be added separately to WW Gay's quote.
Since funding for the entire system is not currently available, staff determined the three
largest water plants should be the first locations for the enhanced security. The head end
and badging system at City Hall must be installed, as this is the central "brain" for the
automated gates and any future additions.
Available funds = $105,000
Amount using Access Limited Pricing
City Hall $15,207.43
*~ Water Plant #1 $26,995.34
Water Plant #2 $26,899.34
Water Plant #3 $26,899.34
!~ Total $96,001.45
BUDGET: A total of $105,000 was budgeted for security, with $90,000 in the Half-Cent
Sales Tax Fund in account number 131-0000-519-6400 and $15,000 in the Water Fund
under account number 400-5502-533-6300.
RECOMMENDATION: Award the contract for Security Improvements to Access
Limited, as per their cost proposal dated May 10, 2004, for the following areas:
City Hall Head End and Badging System, Water Plant #1, Water Plant #2, and Water
Plant #3, in the amount of $96,001.45.
ATTACHMENTS: 1. Proposal from Access Limited available from City Clerk.
REVIEWED BY CITY MA~r~B,,,..,
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