Item 8E
AGENDA ITEM #8E
JUNE 28, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Construction Inspection Services through
GAI Consultants, Inc.
SUBMITTED BY: Rick Carper, P.E.
Public Works Di ector
DATE: June 14, 2004
BACKGROUND: On January 26th, the City Commission approved a Staff
Report to contract with GAI Consultants for Construction
Inspection Services in an amount not to exceed $68,000.
Based on contract expenditures to date, funds are available
to retain these services through mid-August. We have
asked GAI if they would be amenable to extending these
services through the end of the Fiscal Year on September
30th, 2004 and they have agreed.
RECOMMENDATION: Approve raising the limiting amount for the existing contract
~" with GAI Consulting to $79,500 in order to provide
inspection services through the end of this fiscal year. Staff
has requested funding for the Contract in next year's
budget.
ATTACHMENTS: Original Contract Staff Report dated January 16th, 2004
BUDGET: Funds are available in Public Works Administration
Professional Services Account, 001-5001-541-3100, due to
unused funds previously allocated for engineering support
while the Public Works Director position was vacant.
REVIEWED BY CITY MANAGER:
e.
AGENDA ITEM #8E
JUNE 28, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Construction Inspection Services through GAI Consultants, Inc.
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director
DATE: January 16, 2004
BACKGROUND: The City's Public Works Inspector, Ernie Beadle, is retiring on January 31,
2004. A review of the current year's construction projects indicates that some work can be
~" inspected by City staff, but other projects will require a full time inspector for approximately 6 to
7 months. The projects requiring the full time inspector include Town Center Phase III, Water
Line Replacement on Park & Mealy, Country Club Lane Stormwater Improvements, and the
"' CDBG Stormwater Improvements at George & Dudley. These projects have slight schedule
overlaps, so the inspector will sometimes be tasked with more than one assignment at a time.
'~" As part of the Core City project, a Request for Proposals was issued for Construction
Engineering and Inspection, and the City Commission awarded a contract to the top ranked firm,
~ GAI Consultants, Inc. We have asked GAI if they would be willing to extend their existing
contract to provide Inspection Services for the current fiscal year projects at the 2004 rates and
they have agreed.
BUDGET: Based on estimated construction hours, it appears the cost of inspection services
will be approximately $68,000. Funds should be available in the Public Works Administration
(salaries and benefits) due to staff vacancies.
RECOMMENDATION: Approve an extension of the existing contract with GAI Consultants,
Inc. for Construction Inspection Services, in an amount not to exceed $68,000.
ATTACHMENTS: None
REVIEWED BY CITY MANAGER:
;~.