Item 8FAGENDA ITEM #8F
JUNE 28, 2004
~,. CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Grant Application Preparation Services for the Hopkins Creek.
Stormwater Regional Detention Facility for the City of Atlantic
Beach
SUBMITTED BY: Rick Carper, P.E., Public Works Director ~C..
DATE: June 28, 2004
,~„ BACKGROUND: The City is eligible to apply for two grants that could assist with
funding the Hopkins Creek Stormwater Retention Facility. The first, a Florida Dept. of
Environmental Protection 319H grant (similar to the grant received for Core City
„~,,, Drainage Improvements), could provide up to 60% of the total project cost for
construction of the Hopkins Creek Stormwater Detention Facility. This application is
due July 12, 2004. The second grant application for a St. Johns River Water
~,,, Management District (SJRWMD) Cost Sharing Program that could fund up to 50% of
the total project cost for construction of the Stormwater Detention Facility. This
application is due August 13, 2004. Because of time and manpower constraints, Staff
~, considers the use of Consultant services to prepare these grant applications more likely
to yield successful results. PBS&J Consultants had previously submitted a proposal to
prepare the DEP 319H grant for $8500. Staff considers that CDM's services would be
~„ more cost effective (two grant applications for $11,989), and more efficient for the grant
data collection and analysis because they are very familiar with the Hopkins Creek
Project, having completed the City's Stormwater Master Plan Update in 2002 and the
~, Preliminary Design Report and 30% construction design of the facility in November
2003.
~„ BUDGET: This grant preparation proposal will be funded from the Hopkins Creek
Basin Project (PW0309), Budget Line item 470-0000-538-6300.- Current balance
$110,000.
RECOMMENDATION: Award a contract to CDM for Grant Application Preparation
Services for the Hopkins Creek Stormwater Regional Detention Facility in the amount of
$11,989.00.
,~„ ATTACHMENTS: 1. Scope of Services for Grant Application Preparation
Assistance for the Hopkins Creek Stormwater Regional Detention
Facility
2. Contract Fee Summary
~„ REVIEWED BY CITY MANAGER:
...
AGENDA ITEM #8F
JUNE 28, 2004
City of Atlantic Beach
~"' Grant Application Preparation for the
Hopkins Creek stormwater Pond
~" Scope of Services
CDM
~"" June 18, 2004
Purpose
~"" This scope of services outlines the necessary tasks to be performed by CDM to assist the City of
Atlantic Beach in preparing grant applications for the construction of a stormwater facility for
Hopkins Creek. Two separate grants aze available for this project from the Florida Department
~,,, of Environmental Protection (FDEP) and the St Johns River Water Management District
(District).
FDEP Nonpoint Source Management Section administers grant money received from the
USEPA through Section 319 of the Federal Clean Water Act. These grant funds aze used to
implement projects~o reducenonpoint sources of pollution. The St Johns-River-Water
Management District (SJRWMD) also makes available funds through the Cost-Sharing program
~"" projects that improve water quality within its jurisdiction.
Background
The-City of Atlantic Beach has developed thirty percent design plans for a stormwater pond
and stormwater improvements for Hopkins Creek (Figure 1). The proposed stormwater pond
would provide flood attenuation and water quality treatment for approximately 81.8 acres of
~„ primarily medium density residential land use. The tributary area to be served by the proposed
stormwater pond currently does not receive any water quality treatment and runoff discharges
directly to the Intracoastal Waterway, which is a tributary of the Lower St. Johns River Basin
(I.,sJRB). The LSJRB is that portion of the St. Johns River that extends from the confluence of the
"°~ St. Johns and Ocklawaha Rivers near Welaka to the mouth of the St. -Johns River at Mayport in
Jacksonville, Florida.
~• Restoration and protection of the St. Johns River has been a major goal of the SJRWMD since its
inception in 1972. In 1987, the Florida Legislature, through the Surface Water Improvement and
Management Act (SWIM), recognized the lower St. Johns River basin as a priority azea in need
~„ of surface water restoration and protection.
Scope of Services
~ CDM will complete two grant funding applications for the City of Atlantic Beach as follows:
• 319h Grant from the FDEP Fiscal Yeaz (FY) 2005. The application deadline for this grant
is July 12, 2004.
^ Cost Sharing Program from the SJRWMD. The application deadline for FY 2005 funds is
'~. -August 13, 2004....
The specific Scope of Services to perform the work include:
\\~V1aVt1\Ptojaeta\20776 Atlantic BaacE\X7IXX_319E\319H Clty_seop~ wi2.DOC
AGENDA ITEM #8F
_ JUNE 28, 2004
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City of Atlantic Beach
CDM o 0.5 1 2 319-H Application
Miles
Hopkins Creek Stormwater Facility
e.•
AGENDA ITEM #8F
JUNE 28, 2004
,~.
Task 1. Data Collection and Evaluation
CDM will collect and evaluate the following:
1. List of cooperating organizations and percentage of cooperation
2. Completed 30% design plans for the proposed stormwater pond
3. Tributary area to be served by the proposed stormwater pond
4. Land use of the tributary area
5. Pond permittability based on ERP and Section 404 requirements
6. Expected load reduction benefit
7. Conceptual probable capital cost estimate
CDM will process the land use data with the tributary area and apply the Watershed
Management Model (WMM) to estimate the expected pollutant load reductions to be achieved
by the stormwater pond under existing land use conditions. CDM will produce bar charts for
TSS, TP and TN for existing and proposed pond conditions. This information will be used to
!*" prepare the applications of Task 2 and 3.
Task 2.319-H Grant Application Preparation
The 319h grant application process has recently changed and these changes have taken effect for
the FY 2005 funding period. CDM will prepare the 319h grant application using the information
developed/collected in Task 1. In addition, since this 319h-grant funding request will provide
funding for implementation of a stormwater pond, it is required by the application process to
estimate the expected pollutant load reductions that the proposed facility will achieve. CDM
will attend up to two meetings, complete the necessary applications and forms, and coordinate
with the City of Atlantic Beach, FDEP, and the St. Johns River Water Management District.
Specific items required by the grant application include:
1. Project Abstract
~* 2. Project Location and Watershed Characteristics
3. Project Objectives
4. Project Description
,~„ 5. Estimated Pollutant Load Reduction
6. Outputs /Deliverables
7. Project Milestones
8. Project Budget
9. Match Source Information
10. Site Maps
The deliverable for this task is a completed permit application that CDM will submit to the City
on July 2nd for their review and comments. The City will return the reviewed application to
CDM by July 7~. CDM will incorporate the comments and submit the application to FDEP
~,,, before the July 12~ deadline.
Task 3. SJRWMD Cost-Sharing Grant Application Preparation
CDM will assist the City with the grant application for the Cost-Sharing Program from
SJRWMD. In-that-role; CDM will attend-up to two meetings,-complete_the_necessary
applications and forms, and coordinate with the City of Atlantic Beach, and the SJRWMD.
Specific items required by the grant application include:
\\jv1rvL1\Yxoj~eta\20376 nt1~CL1e l~~eD\%XX%_]19h\319X City ~eop~ wz2.DOC
AGENDA ITEM #8F
JUNE 28, 2004
1. Applicant Information
~" 2. Project Location and History
3. .Project Purpose and Description
4. Projected Schedule
,.. 5. Estimated Pollutant Load Reduction
6. Land Acquisition Information
7. Permit Information
~ 8. Supporting Materials: maps, budget, general specifications and plans.
The deliverable for this task is a completed permit application that CDM will submit to the City
on July 9~ for their review and comments. The City will return the reviewed application to
!"'' CDM by 23rd. CDM will incorporate the comments and submit the application to the SJRWNID
before the August 13 deadline.
~• Budget
The budget is a lump sum amount as shown in Table 1.
~„ Schedule
The schedule to complete is July 12, 2004 to complete the 319-H grant application and August
13, 2004 for the SJRVVNID application.
\\jvlavtl\9tojacta\30376 Atlantic H.anh\%lIXX_319h\319M City_aeop~ wit.DOC
«~.
AGENDA ITEM #8F
JUNE 28, 2004
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