Item 8H
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AGENDA ITEM #SH
JUNE 28, 2004
FLORIDA LEAGUE OF CITIES INC.
MEMORANDIIM
TO: City Managers/City Clerk
FROM: Michael Sittig, Executive
DATE: June 4, 2004
SUBJECT: 78th Annual Conference -Leading With Excellence!
!~ VOTING DELEGATE AND RESOLUTION INFORMATION
August 19-21, 2004 Westin Diplomat Resort
'"" As you know, the Florida League of Cities' Annual Conference will be held at the Westin
Diplomat Resort in Hollywood, Florida on August 19-21. This year's theme, Leading With
Excellence will provide valuable educational opportunities to help Florida's city officials
"" serve their citizenry more effectively.
It is important that each city designate one person to be the voting delegate. Policy
~' development, election of League leadership and adoption of resolutions are undertaken during
the business meeting. One official from each city will make decisions that determine the
direction of the League.
In accordance with the League's by-laws, each city's vote is determined by population, and
the League will use the Estimates of Population from the University of Florida for 2003.
Registration materials have already been sent to each city. Call us if you need additional
copies. We have attached the procedures your city should follow for presenting resolutions to
the League membership. If you have any questions on voting delegates, please call Gail
Dennard at the League at Suncom 278-5331 or (800) 616-1513, extension 256. If you have
questions regarding resolutions, please call Allison Payne Suncom 278-5331 or (800) 616-
1513, extension 116. Resolutions and Voting delegate forms must be received by t e
League no later than July 20, 2004.
Attachments: Form Designating Voting Delegate
Procedures for Submitting Conference Resolutions
301 South Bronough, Suite 300 • Post Office Box 1757 + Tallahassee, FL 32302-1757
Telephone (850) 222-9684 • Suncom 278-5331 • Fax (850) 222-3806 • Internet: www.flcities.com
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AGENDA ITEM #8H
JUNE 28, 2004
78th Annual Conference
Florida League of Cities, Inc.
August 19-21, 2004
Hollywood, Florida
It is important that each member city sending delegates to the Annual Conference of the
Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By-Laws requires that each city select one person to serve as the
city's voting delegate.
Please fill out this form and return it to the League office so that your voting delegate may be
properly identified.
Designation of Voting Delegate
Name of Voting Delegate:
Title:
City of:
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
or Fax to Gail Dennard at (850) 222-3806
w•
AGENDA ITEDI #8H
JUNE 28, 2004
Procedures for Submitting Resolutions
Florida League of Cities' 78th Annual Conference
Westin Diplomat Resort, Hollywood, Florida
August 19-21, 2004
In order to fairly systematize. the method for presenting resolutions to the League
membership, the following procedures have been instituted:
(1) Proposed resolutions. must be submitted in writing, to be received in the League
office a minimum of 30 days prior to the first day of the annual conference.
(2) Proposed resolutions will be rewritten for proper form, duplicated by the League
office and distributed to members of the Resolutions Committee at least 15 days
prior to the first day of the annual conference. (Whenever possible, multiple
resolutions on a similar issue will be rewritten to encompass the essential subject
matter in a single resolution with a listing of original proposers.)
(3) Proposed resolutions may be submitted directly to the Resolutions Committee at
the conference; however, a favorable two-thirds vote of the committee will be
necessary to consider such resolutions.
(4) Proposed resolutions may be submitted directly to the business session of the
conference without prior committee approval by a vote of two-thirds of the
members present. In addition, a favorable weighted vote of a majority of members
present will be required for adoption.
(5) Proposed resolutions relating to state legislation will be referred to the appropriate
standing policy committee. Such proposals will not be considered by the
Resolutions Committee at the conference; however, all state legislative issues will
be considered by the standing policy committees and the Legislative Committee,
prior to the membership, at the annual Legislative Conference each fall. At that
time, a state Legislative Policy Statement will be adopted.
Cities unable to formally adopt a resolution 30 days prior to the first day of the conference
may submit a letter to the League office indicating their city is considering the adoption of
a resolution, outlining the subject thereof in as much detail as possible, and this letter will
~„ be forwarded to the Resolutions Committee for consideration in anticipation of receipt of
the formal resolution.
AGENDA ITEM #8H
JUNE 28, 2004
Important Dates
June 15, 2004
Notice to Local and Regional League Presidents and Municipal Associations
regarding the Resolutions Committee
July 12
Appointment of Resolutions Committee Members
July 20
Deadline for Submitting Resolutions to the League office
Auust 19
~, League Standing Committee Meetings
Resolutions Committee Meeting
Voting Delegates Registration
~• August 21
Immediately Following Luncheon -Pick Up Voting Delegate Credentials
Followed by Annual Business Session