Item 4B
AGENDA ITEM #4B
JULY 12, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contracts for Environmental Laboratory Services
RFP No. 0102-7
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: June 30, 2004
BACKGROUND: In July, 2002, the City Commission awarded annual contracts for
Environmental Laboratory Services to Advanced Environmental Services, Inc. and Columbia
Analytical Services. These were the two top-ranked firms responding to RFP 0102-7.
This work requires specialized skill, experience, equipment, and certification through the
~, Department of Health. Advanced Environmental Laboratories and Columbia Analytical Services
meet these requirements. The fees charged by the two firms have been reasonable and
competitive.
City staff has spoken to the two companies regarding an extension of their current contract for
one year at the current rates and Columbia Analytical has agreed. Advanced Environmental
~, Services, Inc. (whose prices were approximately 32% lower than Columbia Analytical's) has
noted that it would be impossible for them to keep their current pricing due to increases in their
costs for chemicals and quality control requirements, and has requested a 3% increase in their
prices. This would amount to approximately $1,200 additional overall costs, which is still very
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reasonable.
Staff has been pleased with the overall performance of these contractors, and recommends
renewal of the existing contracts for the final year.
BUDGET: These services are used on an as-needed basis, and funding is included in the
"'~ Water, Sewer and Stormwater Funds in the amount of approximately $51,000 under account
numbers 400-5502-533-3400, 410-5508-535-3400 and 470-0000-538-3400.
~"' RECOMMENDATION: Extend the annual contracts for environmental laboratory services for
one additional year to Advanced Environmental Services, Inc. at a 3% increase and to Columbia
Analytical Services at the current contract prices.
ATTACHMENTS: 1. Scoring sheet for RFP 0102-7
2. Cost comparison sheet for laboratories
*' 3. Letters of agreement to extend contracts from Advanced
Environmental Services, Inc. and Columbia Analytical Services
*` REVIEWED BY CITY MANAGER: ,,
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