Item 4C~• AGENDA ITEM #4C
AUGUST 23, 2004
CITY OF ATLANTIC BEACH
~„ CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Electrical Troubleshooting and Repair Annual Contract
Bid No. 0203-21
1
SUBMITTED BY: Donna Kaluzniak, Utility Director:'; "
f VY
DATE: August 9, 2004
BACKGROUND: On July 30, 2003, bids were opened for the City annual contract for Electrical
Troubleshooting and Repairs. The Iow bidder was Brooks &Limbaugh Electric Co., Inc. (Brooks &
Limbaugh). They successfully met all bid requirements.
+•
Brooks &Limbaugh has performed electrical troubleshooting and repair work for the City since 1983.
This work requires specialized skill, experience and equipment. Brooks & Limbaugh's personnel have
`"~" the required background, knowledge, experience and equipment. The fees charged by Brooks &
Limbaugh for labor and materials have been very reasonable and competitive.
City has spoken to Brooks &Limbaugh regarding an extension of their current contract for one year at
the current rates and they have agreed. As per Bid No. 0203-21: "The City reserves the right to renew
the contract for two additional one-year periods pending a mutual agreement between the City and the
~"' vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
'"' contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
+*~ Sewer Funds in the amount of approximately $80,000 under account numbers 400-5502-533-3400,
410-5506-535-3400, and 410-5508-535-3400.
RECOMMENDATION: Extend the Electrical Troubleshooting and Repair contract for one
additional year to Brooks &Limbaugh Electric Co., Inc. at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Brooks-Limbaugh:
REVIEWED BY CITY MANAG
~.
' AUG-05-2004 THU 03 37 PM ATL, BCH, PUBLIC WORKS
1
v
FAX X10, 904 247 5843~~ AGENDA ITEM #4C
(,~'~ AUGUST 23, 2004
~,
., ,lJ
l~ -
U~rA~xtii~NT ~~r"NL'B!.!G Y1'UKKti
1?UO S41V17P1PirR LANir :.
ATLANTIC BEACH. l+LOk11DA 3'3233.4318
TELEPHONE: (904) ?47-SS34
FA.~C: (90-1) '?47-x843
SLlNCcJM: 552-5834
tittpalwww.ci.atlantio-beach. il.us
August ~, 2U0~ FAX: 2=F~)-070
Mr. Alex Lirnbaugh
"" Brooks Limbaugh 1/lectrical C:a., lnc.
FE: Extensic)n of ~3id No. 0?03-21
llcar M.r. Limbaugh:
As you are awa.~•e, thc; a~inual contract with the C'.ity of AtlalZtic 13eaCh fur i/lectrical
Troubleshooting & Ri;p~~ir expires August ~ 1, ?QQ4. We would like to extend the
contract for anther year at the currivnt p1•ices, if this i.s acct~plahle to you cc)mpany.
lfacci;ptahle, please sign below and return t~ me August 10, ?OU~I, sa i ca.n prepare a
staff report far the City CamrniSSian.
We look forward to recommending ll;at we continue our contract with your company.
/Sincerely,
~•
W~
G
Donna Kali ~ niak
- Utility, Director - '
R-ROODS ~.YMBAUGH E~,.FC'T12~C'A~, C;O., INt'. AGREES TO F~'!'END TAE
CUNTRAC7' W1TH TH.E C~'TY OF ATT.ANT[G' BEACH AT THF, 'k'!2.[CES
~"" .: SUBMITTED T.(~( B1D 1'~~?. i1~20~-21 T+U12 AN ADDT'1'IUNAU YEAR EFI+~LCTIVF; ~~
SEPTF.MB 1, 2UU~,
~.•
U~. ~- b-off
_ Alex Limbo gh Date