Item 4DAGENDA ITEM #4D
AUGUST 23, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Sewer Cleaning and Televising
Bid No. 0203-14
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: August 5, 2004
BACKGROUND: On Apri130, 2003, bids were opened for the City annual contract for Sewer
Cleaning and Televising for lines greater than SOOO linear feet. The low bidder meeting all bid
~ requirements was Equitas Sewer Services, Inc.
City has spoken to Equitas Sewer Services regarding an extension of their current contract for one year
at the current rates and they have agreed. As per Bid No. 0203-14: "The City reserves the right to
renew the contract for two additional one-year periods pending a mutual agreement between the City
and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Sewer
Fund in the amount of $25,000 under account number 410-5506-535-3400.
RECOMMENDATION: Extend the Sewer Cleaning and Televising contract for one additional year
to Equitas Sewer Services., Inc. at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Equitas Sewer Services.
REVIEWED BY CITY MANAGER:
AUG-05-2004 THU 0831 AM ATL. BCH. k'lJdL1C WUKKS !~'AK NU, yU4 24'7 5843
}'. U 1
DIrPASt'TMENT Ob' PUBLIC Wl3~ICS
120 SANDPIPER LA1~}i
ATLAN'r1G B$AGT~I,1+1,QRIDA 32233.4318
TLLEPFTONE: (9~a) 2a7.5834
Pp~: ~pq:-) 2x7.5843
SUNCAM: 652.5834
lu~pJ/www.ei.aslande-beae:h.fl.us
August ~, 2fl04
Mrs. Jody Aadarson
lquitas Sewer Services, Inc.
FAX: (40718Q9-1812
~: Lxtansion of ~iid No. 0203-14
l~car Mrs. A~tule~rson:
As you are aW~, the annual contract with tho City of ~.tlantic Beach for Sewer Clcanislg
8c Talevisinb expired May 31, 2004. We would ]ika to extend tDa contract for another
year at Cite current prices. if this is acceptable to Your company.
Is' a~ecapCdble, please sign below and rocurn to me August ] 0, 2004, so I can prepare a
staff report for'th~e City .Commission.
~Ne laok forward to reeomraendiag that we continue our contract with year co~mprsriy.
S- 1~+,
Donna Ka uznial:
Utility r}1ltlCCl)r
EQUITAS SEWER SRRVICES, INC. AGREES TO EXTEND THE CUNTRACT
,~„ WY'Y'Ii THE C1TY OF ATLANTIC BEACH AT THE PRICES SUBMITTED [N
stn 110. b203-14 ~'OK AN ADDlTYOlYAL'YEAR EFFECTY•VE JI3NE 1, xQOa
Jo An on ~ once
AGENDA ITEM #4~
AUGUST 23, 2004