Item 6AAG~i\~DA ITEM #(iA
CITY OF ATLANTIC BEACH ~iUGUS'T 23, 2004
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: MAINTENANCE AGREEMENT CONTRACT RENEWAL WITH THE
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
SUBMITTED BY: Rick Carper, P.E.
Public Works Director
DATE: August 23, 2004 ~'"
BACKGROUND: We have reviewed the new Maintenance Agreement for maintaining the
following areas:
a) State Road 10 (Atlantic Boulevard) -both sides, from Third Street to
Mayport Road, and the north side only from Mayport Road to the
Intracoastal Waterway Bridge, with the exception of the FDOT
retention pond. (The south side of Atlantic Blvd from Florida Blvd. to
the Intracoastal Waterway Bridge is included with Neptune Beach
Agreement with FDOT, except for street sweeping which is included in
this agreement).
b) State Road 101/AlA (Mayport Road) -from Atlantic Boulevard to
Assisi Lane (both sides).
~ c) Flyover -areas within Atlantic Beach, including the retention pond on
Mayport Road between West 4`~ & West Stb Street, and the retention
pond at the end of Begonia Street off West 1St Street. The sweeping of
the flyover ramp will continue to be done by FDOT crews.
d) Ditch between Saratoga Circle North and Forrestal Circle South -from
Mayport Road to Atlantic Boulevard through Aquatic Drive,
e) Ditch from Fleet Landing -running north-northwest along Mayport
Road, terminating at the salt marsh.
Maintenance work involves street sweeping, mowing, litter removal,
edging, tree trimming and pruning.
This Renewal Agreement is for (1) one year beginning October 1, 2004
through September 30, 2005. The total annual amount, which the City of
~. Atlantic Beach receives from the FDOT for performance of this
maintenance, will be $50,000.00. The areas maintained and the amount
received is the same as last year.
RECOMMENDATION: We recommend approval of this Agreement and that the Commission pass
a Resolution for the new contract, as required by the FDOT.
ATTACHMENTS: Resolution No. 04-Oq
Letter from Florida Department of Transportation
FDOT -Agreement for Maintenance (5 copies for signature)
Maintenance Activities Attachment "A"
REVIEWED BY CITY
..
AGENDA ITEM #6A
AUGUST 23, 2004
RESOLUTION NO. 04-09
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
MAYOR TO EXECUTE A MAINTENANCE CONTRACT BETWEEN THE
CITY OF ATLANTIC BEACH AND THE FLORIDA DEPARTMENT OF
TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE
WHEREAS, on May 16, 2001, the City executed an agreement with the Florida Department
of Transportation to provide maintenance on certain streets throughout the city; and
WHEREAS, the City desires to maintain landscaped areas on Atlantic Boulevard and Mayport
Road at the new Mayport Road flyover; and
WHEREAS, the additional areas to be maintained are identified in Attachment "A" of the
attached agreement.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1. The Mayor is hereby authorized to execute the Agreement for Maintenance
with the Florida Department of Transportation on behalf of the City of Atlantic. Beach.
SECTION 3. This Resolution shall take effect immediately upon its final passage and
adoption.
PASSED by the City Commission of the City of Atlantic Beach this 23rd day of August,
2004.
ATTEST:
Maureen King
Certified Municipal Clerk
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
John S. Meserve
Mayor, Presiding Officer
~•
'~" Contract No.; BD371
Financial Project No(s).:
~ WPI No(s).:
County{ies): Duval
Renewal: ~ First
41021617210
AGENDA ITEM #6A
AUGUST 23, 2004
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CONTRACT RENEWAL
375-020-23
CONTRACTS ADMINISTRATION
OGC - 08/98
~ Second
This Agreement made and entered into this day of , by and between the State of
(This date to be entered by DOT onty.)
Florida Department of Transportation, hereinafter called "Department", and City of Atlantic Beach
""' of 800 Seminole Road, Atlantic Beach, Florida 32233-5445
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on 9/12/2002
into an Agreement whereby the Deppartment retained the Contractor to perform Maintenance
bilities within the exisitinq limits of tf~e state highways and to maintain the aesthetic appearance of the City as
;and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement dated 9/12/2002
for a period of one year beginning the 1st day of October , 2004 and ending the 30th
'"16 day of September , ?q05 at an annual cost of $ 50_~0~_~0 Fifty thousand dollars
and no cents. specified herein.
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
,~•
City of Atlantic Beach (SEAL) STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
Name of Contractor
..
BY:
Title
Authorized Signature
(SEAL) BY:
District Secretary or Designee
Attest:
Surety
~.
By:
Countersigned:
~..
~•
Title: Director For Transportation Operations
Legal:
Resident Florida Agent
Date
Fiscal:
Date
Date (SEAL)
Approval as to Availability of Funds
~.
;arty of Atlantic Beach"Agreement lorMaintenance (July 2002)
~'"" Stab - F
Road StrMt Name
No.
!r
AGENDA ITEM #6A
AUGUST 23, 2004
Malntenanca Actlvltles
Attachment'A'
t
U Intamwd am•M
Sioq•
M.chanka!
i
l
T Ctrmlul
Edplnc l
W«d i
er
t ilaeh4n+ M•ehln+
MowlnQ
Sw.. plna na
mm
r
Tn.• "
Sv+..pma
m To R•movd Mw1nQ Al evrtnp (•en) (mll.) (mll•I Gna.
(mIN)
d
LL
•cn
I (acn) (aenl rO
Ip
Canv
*
AUanllc Blvd Eaal end InVacoaslelWalerway ]rd Slraal
10 . g~qe
101
Mayport Rd. AUanUC Blvd. Aasiai Rd.
101 Mayport Rd. Dddt ~ Sualo9a Cir. Sa.
101 Meyport Rd. Dttctt ~ Fleel l.andinq Blvd.
AlA AtA Ditcn ~ Flaet Candlnq Blvd.
Retention Pond 'B' oft Maypart
41h b Slh St. Rd.
RelenUan Pond 'C' ott AUantle
® Begonia Blvd.
Totals
Cyclas Per Yeu
Toul Dty'a. Per Yeat
Unit Coat
Total Caat Per Year
8.8] 4.91 0.78 10.20 0.50 9.09
4.59 ].82 6.70 0.50 72.98
1.07 0.50 , 2.00 4.80
0.6] 0.70 0.30 9.16
1.19 - 1.13 ].DO
1.]0 0.76 0.]0 ]•~
0.87 0.58 2.75
18.28 0.60 10.08 4.51 18.90 1.00 21.77
12 9 9 4 12 =
195.38 7.20 90.88 18.05 202.74 43.54
58.00 560.00 575.00 2175.00 531.59 5520.00
31,582.66 5432.00 56,600.63 23,126.40 56,405.]7 ;1,500.00 27,500.00 522,610.10
Overall
- Yearly 530,000.07
Coat
puarterly 511,500.02
Amount
* This agreement does not include maintenance in the following areas:
1) the south side of Atlantic Boulevazd from the Intracoastal Waterway (ICW) Bridge east to
the Mayport Road intersection
2) two ponds on the north side of Atlantic Boulevard located just east of the ICW Bridge
adjacent to the marsh